CITY OF
CITY OF JACKSON
City Council Meeting Minutes
JACKSON April 24, 2023
ALIFORNIA
Mayor and Council Members John Georgette, City Clerk
Steve McLean, Mayor
Chad Simmons, Vice Mayor
Max Godde, Council Member
Connie Gonsalves, Council Member
Bob Stimpson, Council Member Bree Wilder, Public Works Superintendent Dale Fishback, Interim Fire Chief
ABSENT: None Chris Mynderup, Police Chief
Carleen Kirkpatrick, Administrative Assistant
Mayor McLean called the meeting to order at 7:02 p.m.
PLEDGE OF ALLEGIANCE TO THE FLAG.
Mayor McLean led the Pledge of Allegiance.
1. APPROVAL OF AGENDA.
Motion to approve the City Council Agenda dated April 24, 2023 as presented. Moved by Gonsalves, seconded by Godde, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
2. PUBLIC MATTERS NOT ON THE AGENDA.
Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction of the City Council. Please note - there is a three (3) minute limit.
Residents of Jackson View Subdivision (Chris Carmine, Jeff Black, Jeanne Wilson, Kathy Winnie, Greg Paulson, & Jackie Friday) expressed safety concerns within their community due to unfinished actions on Thomas Drive, Emerald Drive, and Goldstone Drive, causing trip hazards to elderly and disabled residents, guests/family, delivery drivers, landscapers, and potentially emergency responders. They provided multiple examples of minor to severe injuries that have already occurred. They advised of a few residents unable to safely traverse sidewalks to access their mailboxes that choose to drive from two or three houses away to avoid injury. Developers are not expected to complete the streets until all homes on both sides are completed, which does not provide a clear expected completion date. They would like council to review the Subdivision Approval Agreement (Sept. 14, 2015) for a modification block that would allow for a timelier completion of the streets.
April 24, 2023 City Council Meeting Minutes
Mayor McLean inquired if the developer has been contacted and residents advised they have with no success. Residents advised there are approximately 15 homes remaining to be built, with about 5 homes being completed each year, resulting in an estimated 3 years until all construction is complete before the developers agree to complete the streets. Councilmember Stimpson and Mayor McLean both stated they will do what they can to assist with this situation.
Mayor McLean asked for further public comment and received none.
3. CONSENT CALENDAR.
Items listed on the consent calendar are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council Member.
Councilmember Godde requested to abstain from Check #15847.
Councilmember Gonsalves requested to abstain from the March 27, 2023 minutes, as she was not present for that meeting.
City Manager Kimball advised a minor technical error was made in the total listed on the agenda for the March Expenditure Report and should reflect the grand total in the agenda packet of $354,613.40 rather than the benefits total of $191,773.03.
Motion to approve the Consent Calendar dated April 24, 2023 as presented. Moved by Gonsalves, seconded by Godde, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
a. Approval of the March 27, 2023 Meeting Minutes.
b. Receive Treasurer's Report for January 2023.
c. Approval of Expenditure Report in the amount of $204,866.60. d. Approval of March Payroll Expenditure Report in the amount of $354,613.40. e. Receive Building Department Monthly Report for March 2023. f. Receive Fire Department Monthly Report for March 2023. g. Receive Police Department Monthly Report for March 2023. h. Acknowledgement of a letter of support for AWA to search for a planning grant to possibly increase water treatment capacity.
i. Resolution 2023-14 Authorizing City Staff Seeking Financial Assistances (Grant) from The State Water Resource Control Board Drinking Water State Revolving Fund (DWSRF) for the City's "Martell Reservoir Replacement" Project and Designate the City Manager to File and Execute Documents. [Replacing Resolution 2019-27 per Water Board request]
4. ADMINISTRATIVE REPORTS.
This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.
April 24, 2023 City Council Meeting Minutes
Public Works Superintendent, Bree Wilder - The line is good for the sewer on Main Street. Public Works is continuing to investigate the problem with water coming up under the road on Vukovich Way when it rains. Wilder and City Engineer Ospital have had core samples taken to assist with determining expected in June or July. Mayor McLean asked for clarification if the leak is due to some kind of natural occurring water and Wilder advised there is some kind of water channel under the road.
Police Chief, Chris Mynderup - This week is National Crime Victims' Rights Week. Acknowledgement was given to Amador County District Attorney Victim Witness Services and Operation Care.
Wednesday and Thursday, CHP's "Every 15 Minutes" program begins, educating local teens of the dangers of distracted and drunk driving. Wednesday they will be at Argonaut High School where they will conduct a mock crash site, land a helicopter, and have other activities. One kid will be removed from class every 15 minutes, sending the message about how many people we lose in the US due to distracted driving. Thursday will be at Amador High School with an assembly, picnic, a first responders booth, and food trucks. Saturday, PD will be assisting with road safety as the Wagon Train comes to town, visiting Main Street, the Senior Center, and ending at Laughton Ranch. Sunday, the Wagon Train will return for the parade and scheduled events downtown. Mayor McLean asked how many wagons and Debby Collins advised the total wagons will be eight.
Interim Fire Chief, Dale Fishback - A fire broke out in one of the homeless encampments on the Oro De Amador property owned by the city and burnt debris will need to be removed. The new Fire Engineer has been hired. For "Every 15 Minutes", ', Fire will be simulating a full emergency scenario for students in hopes of personalizing the full impacts and dangers of distracted/drunk driving. Councilmember Stimpson inquired about the location for kids taken out of class in that program and Chief Fishback confirmed they are taken to a staging location for the full impact to classmates and families, with no cell phone or outside contact. Fire assisted with the clean-up day at the Cemetery, raking, cutting down trees, etc.
Councilmember Gonsalves inquired about the fire in the encampment if the conditions had been drier, how many encampments are currently in that area, and the frequency with which they are being encouraged to move on. Chief Fishback advised the Homeless Outreach Coordinator Christine Platt can address this question at the next council meeting. Police Chief Mynderup advised there are currently about eight individuals at this camp, with about four or five camps. Vice Mayor Simmons asked if the individual responsible for the fire will be prosecuted or charged. Mynderup advised the fire was accidental due to a candle that was left burning in his tent, and the only losses were his own possessions.
Public Comment: Lana Vukovich advised the dumpsters at the surgery center have been broken into again, and Aces Waste Management advised this is occurring often. Police Chief Mynderup advised they are doing what they can to address these concerns.
City Attorney, Joanna Gin - Nothing to report.
City Manager, Yvonne Kimball - Reported a few items:
PW Supt. Wilder, Admin Asst. Kirkpatrick, City Engineer Ospital, and herself met with Caltrans last week regarding creek dredging along South Avenue and other Caltrans rights-of-way. Caltrans is April 24, 2023 City Council Meeting Minutes
willing to go through the process but expects it to take six years. Kimball advised Caltrans that six years is unacceptable. A follow up meeting is planned for this June. There is a possibility for a city partnership to potentially speed up the process. Kimball added that advised Senator Alvarado-Gil's aid Dana Jorgenson was present during our meeting with Caltrans. PW Supt. Wilder took the Caltrans Public Information Officer on a couple site visits following the meeting. Councilmember Stimpson advised not to expect it to move much quicker due to EPA and other agency concerns. Councilmember Gonsalves stated the delays should all be bypassed due to the FEMA emergency. Mayor McLean encouraged continued pressure on Caltrans with concerns for next winter's flooding possibilities. He encouraged stall to involve Senator Alvarado- Gil who lives in our county.,.
PW Supt. Wilder is working with City Engineer Ospital and DTSC for a water drain replacement under Hwy 49 in July, which is a good example of partnership between the city, other state agencies, and local property owners.
Design Review Committee met last Friday for paint on 1 Main Street and building permits and signage at 30 Main Street. Both items were approved unanimously. 1 Main Street will be painted the same colors the old courthouse was recently painted.
PW Supt. Wilder and Admin Asst. Kirkpatrick are continuing to work on submissions to FEMA for assistance due to flood damage.
City Manager Kimball began the International City & County Manager Association's Leadership Academy. She is a credentialed city manager through this organization and after 15 years is committed to continued learning.
Today, Kimball attended Shirley Dajnowski surprise 100'h birthday party. Councilmember Gonsalves wished Ms. Dajnowski well. Chief Mynderup advised of Ms. Hernandez who is turning 107 years old as well. Kimball advised the city also recently sent a card to resident Paul Jones.
5. COUNCIL REPORTS.
This section is to provide Council members an opportunity to present reports on their activities and to request item be placed on future agendas.
Councilmember Gonsalves - The Chamber of Commerce is hosting the Motherlode Car Show on May 20t with 145 cars registered. There will be food trucks, a band, lone Rotary beverage stand, fire department hot dog stand, and the Sheriff's department will have emergency vehicles for visitors to inspect. Hotels are selling out so there are a lot of out of towners expected for a nice turnout.
Councilmember Godde - Attended Cemetery Committee meeting on April 4". Eight people volunteered for the cemetery clean-up day on the 15'h. Attended the JVID (Jackson Valley Irrigation District monthly board meeting on the 12t and provided an update on the wastewater plan- things are running well with no major violations since 2019. On April 19th, he met with Virginia Manner and a representative from Saint Sava on Clinton Road at the townhomes to view the creek bank erosion.
April 24, 2023 City Council Meeting Minutes
Councilmember Stimpson - He has been working with LAFCO and attended a meeting a week and a half ago to work on a few items.
Vice Mayor Simmons - ACRA meeting was cancelled. The cemetery clean-up on Saturday reminded him of previous events with more volunteers, as they continued to dwindle in numbers each year. He would like to see a greater outreach for volunteers, utilizing social media platforms such as Facebook and Instagram. Thanks to the fire department for bringing a fire truck out to the Celebrate Our Children event Saturday, where they doubled the attendance from approximately 350 in previous years to over 700 this year.
Mayor McLean - Attended an ACT meeting with the school board. Attended a ribbon cutting on Main Street Jackson. Met with the Army Senator, Chiefs, and City Manager. Attended two additional ACTC meeting on goals and objectives. Attended a Mayor's Selection Committee for a position on LAFCO.
Attended the Chamber Mixer, and just returned from a cruise to Mexico.
6. DISCUSSION CALENDAR.
For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussion.
a. Second Reading of Ordinance No. 728 amending City of Jackson Municipal Code Section 14.04.030 Building Standards Code to revise the snowload standard.
City Manager Kimball summarized the history of this ordinance leading up to today and staff recommendation to adopt the ordinance.
Mayor McLean asked for public comments and received none. Mayor McLean opened the item for council discussion and received none. Mayor requests a motion.
Motion to adopt Ordinance No. 728 amending City of Jackson Municipal Code Section
14.04.030 Building Standards Code to revise the snowload standard dated April 24, 2023 as presented. Moved by Godde, seconded by Stimpson, and carried by a 5 to O vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
b. Resolution No. 2023-11 Adopting a Mitigated Negative Declaration for the Sutter Street Extension Project and Adopting a Mitigation Monitoring and Reporting Program.
City Manager Kimball introduced Ms. Van Parys. The presentation was led by Lindsey Van Parys and Brian Bacciarini of GHD. (Presentation slides are made available on the city website, for reference.) Mayor McLean opened the item for council discussion.
April 24, 2023 City Council Meeting Minutes
Mayor McLean asked for public comments and received none. Mayor requests a motion.
Motion to approve Resolution No. 2023-11 Adopting a Mitigated Negative Declaration for the Sutter Street Extension Project and Adopting a Mitigation Monitoring and Reporting Program dated April 24, 2023 as presented. Moved by Gonsalves, seconded by Stimpson, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
c. Resolution No. 2023-12 Establishing Fees, Program Schedule, & Staff Wages for the 2023 Swim Program.
City Manager Kimball introduced the resolution and advised the pool program has been brought back in house this year, after being run by ACRA last year. City hired a pool director and assistant pool director who have hired all required lifeguards and got the program organized with city staff assistance (Admin.
Asst. Kirkpatrick, Water Department Foreman Hoaas, and Finance department). Fees are slightly lower than last year under ACRA.
Mayor McLean opened the item for council discussion. Vice Mayor Simmons asked if we have hired two pool directors, and City Manager Kimball advised Daphne Parker was hired as the Pool Director and Skylar Dann as Assistant Pool Director. The city office will begin taking payments for lessons and passes in May.
Mayor McLean asked for public comments and received none. Mayor requests a motion.
Motion to approve Resolution No. 2023-12 Establishing Fees, Program Schedule, & Staff Wages for the 2023 Swim Program dated April 24, 2023 as presented. Moved by Stimpson, seconded by Godde, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
d. Civic Center improvement Phase II contract award.
City Manager Kimball advised this project will take care of the ceiling and flooring in the Civic Center.
PW Supt. Wilder added it will address the soffit areas outside, ceiling, alternates or countertops, interior and exterior painting, and all cracks.
Mayor McLean opened the item for council discussion. Councilmember Gonsalves asked if all cabinets will stay the same. Pw Supt. Wilder confirmed. Vice Mayor Simmons asked about the large April 24, 2023 City Council Meeting Minutes
discrepancy on paint costs between bidders, and PW Supt. Wilder advised the contractor had some miscommunication.
Mayor McLean asked for public comments and received none. Mayor requests a motion.
Motion to approve award of the Civic Center improvement Phase II contract to JPB Designs, Inc. dated April 24, 2023 as presented. Moved by Stimpson, seconded by Godde, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
e. Introduction and first reading of Ordinance No. 729 amending City of Jackson Municipal Code sections regarding cemetery prices, eligibility requirements for the Cemetery Committee and the Design Review Committee. [Directed at the March 13 meeting.] City Manager Kimball introduced the ordinance, explaining the fees and expanding membership came at the request of the Cemetery Committee. It can be difficult to get enough interest from volunteers to join the Cemetery Committee and the Design Review Committee, and preference for the committee will still go to Jackson residents. The proposed ordinance addresses the DR eligibility as well.
Mayor McLean asked for public comments and received none. Mayor McLean opened the item for council discussion. Councilmember Gonsalves provided some history on the formulation of the Design Review Committee from the Revitalization Committee back in 2007/2008. She added that she was glad to hear earlier that DRC has been meeting and advising on design matters. She indicated that DRC needs to stay active. Mayor requests a motion.
Motion to waive the reading of Ordinance No. 729 amending City of Jackson Municipal Code sections regarding cemetery prices, eligibility requirements for the Cemetery Committee and the Design Review Committee dated April 24, 2023 as presented. Moved by Stimpson, seconded by Gonsalves, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
f. Authorization of additional Sewer Lateral projects under Fund 246 sewer lateral improvement.
City Manager Kimball explained that in January, Council authorized to use this fund to look into sewer under Main St. Fund 246 was established under an agreement the city had with the Regional Board for two supplemental projects. About $69k was approved for the sewer lateral project, and approximately $20k was spent last year. The rest of the money was moved to solve the sewer problem on Main Street, which wasn't as bad as expected, so city recommends applying the remaining approximately $33k for a couple other private sewer lateral projects.
April 24, 2023 City Council Meeting Minutes
PW Supt. Wilder provided information on both projects. The highest priority project starts at 10299 Amador Street, serving about five homes. The second project starts at 10235 Amador Street, serving two duplexes.
Mayor McLean opened council discussion. He asked how old the lines are and Wilder advised they are approximately 80 years old. Councilmember Stimpson asked if most lines can be repaired through bursting and Wilder confirmed. Councilmember Godde asked City Manager Kimball if these homes were discussed during the CDBG program and Kimball advised she will check the original list but does not believe so. Godde advised a neighbor of his just missed the income cap to have their sewer repaired during the previous program and has had to pay out of pocket. He inquired why these homes will be getting their sewer line repaired while she still had to pay for hers. Kimball advised these funds were expected to be used for Main Street but since the money was not used, they are using the remainder to serve the largest number of residents possible before expiration on June 30th this year. There is not enough time to run an income-based program before the deadline. General funds may be considered for a future income-based program to assist with another private sewer later program in the future.
Councilmember Gonsalves asked PW Supt. Wilder if the lateral lines on the map are very accurate and he confirmed, providing additional technical details. He advised this project will take care of 9 people's homes as opposed to one or two projects. Councilmember Gonsalves advised that the owner of 10285 Amador) has two homes on the property and is a bit concerned about the ground being torn up. Wilder advised the work will not be completed in her yard at all, but 10-15 feet behind her fence. Wilder was able to provide some information to a couple homeowners, advising there will be no cost and they were receptive to the work being done. Councilmember Gonsalves asked if the program is income based and Wilder advised this project is not.
Mayor McLean asked for public comments and received none. Mayor requests a motion.
Motion to approve authorization of additional Sewer Lateral projects under Fund 246 sewer lateral improvement dated April 24, 2023 as presented. Moved by Stimpson, seconded by Simmons, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
g. Resolution No. 2023-13 Approving a contract with Hauge Brueck Associates, LLC for On-Call Planning Services and Applicant Reimbursable Planning Services.
Councilmember Gonsalves asked if this is a new contract and City Manager Kimball confirmed.
Kimball provided some history on the current planner contract from 2021 and reasons for seeking a new planning service with our local needs. HBA serves Sutter Creek and has previously served Plymouth.
She added that former city planner Susan Peters has been doing some consultation work for the city as needed as well. Councilmember Gonsalves asked if HIBA will replace CS and Kimball confirmed that is the intention. Councilmember Stimpson asked if we have received any other quotes and Kimball advised she reached out to another firm and only HBA responded. Vice Mayor Simmons asked if Susan Peters works for HBA and Kimball advised she has no professional ties to this firm at all. Simmons April 24, 2023 City Council Meeting Minutes
asked for clarification on why Susan Peters was mentioned, and Kimball advised with Susan's 30 years of experience and institutional knowledge in this area, we have utilized her services as needed for planning issues.
Mayor McLean asked for public comments and received none. Mayor requests a motion.
Motion to approve Resolution No. 2023-13 approving a contract with Hauge Brueck Associates, LLC for On-Call Planning Services and Applicant Reimbursable Planning Services dated April 24, 2023 as presented. Moved by Gonsalves, seconded by Stimpson, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
7. REGULAR MEETING ADJOURNMENT.
Mayor McLean adjourned the meeting at 8:44 p.m.
8. CLOSED SESSION.
• CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9:
1 case
• CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Mackey v. City of Jackson, Amador Superior Court, Case No. 23-CV-
9. CLOSED SESSION ADJOURNMENT.
Mayor McLean adjourned the meeting at 9:30p.m.
ATTEST:
58/23
Date Approved