Agenda — Jackson City Council, May 22, 2023

Jackson City Council Agenda
Monday, May 22, 2023 - 7:00 PM Regular Meeting
Jackson City Hall, 33 Broadway, Jackson, California 95642 Public Teleconference Line: 1-650-419-1505
Meeting ID/Access Code: 654927663
Join online using this link: https://v.ringcentral.com/join/654927663 NOTE: In person public attendance is optional, however there is limited seating due to following the social distancing guidelines. You may participate electronically via Zoom Conferencing. Participants will be muted upon entry. Should you wish to speak upon Public Comment, please “Raise your Hand”, you will be unmuted one at a time and asked to state your name.

1. CERMONIAL
• Introduction and Swearing-In of New Employee, Police Officer Michele Hopper. • Introduction and Swearing-In of Jackson Police Officer promoted to Sergeant: Tizok Emilio Del Rio.
• Introduction and Swearing-In of New Employee, Jackson Fire Engineer Daniel Fishback. • Introduction and Swearing-In of Jackson Firefighter promoted to Fire Engineer: Roc Craig.

2. APPROVAL OF AGENDA.

Approval of agenda for this date; any and all off-agenda items must be approved by the City Council (pursuant to §54954.2 of the Government Code).

3. PUBLIC MATTERS NOT ON THE AGENDA.

Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction of the City Council. Please note – there is a three (3) minute limit.

4. CONSENT CALENDAR.

Items listed on the consent calendar are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. a. Approval of the May 8, 2023 Meeting Minutes.
b. Approval of the May 12, 2023 Special Meeting Minutes. c. Approval of Expenditure Report in the amount of $93,273.15. d. Receive Treasurer’s Report for February and March 2023. e. Receive Quarterly Engineering Periodical Report (Jan-Mar 2023). f. Resolution No. 2023-17 Approving Rebranding the Revitalization Committee to the Economic Development Committee.

5. ADMINISTRATIVE REPORTS.

This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.

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Jackson City Council Agenda Monday, May 22, 2023

6. COUNCIL REPORTS.

This section is to provide Council members an opportunity to present reports on their activities and to request items be placed on future agendas.

7. DISCUSSION CALENDAR.
a. French Bar Bridge replacement project construction contract award (a 100% Federal Highway Grant program).
b. Receive, discuss, and provide direction regarding the weed abatement enforcement process. c. City council regular meeting time discussion.
d. Discussion and possible direction to consider programs/activities to honor Martha Quinn and her 47 years of service as the Jackson Pool Director.

8. REGULAR MEETING ADJOURNMENT.

Regular meeting adjournment.

UPCOMING MEETINGS:

June 12, 2023 7:00 pm City Council Meeting
June 14, 2023 10:00 am Cemetery Committee Meeting
June 19, 2023 6:30 pm Planning Commission Meeting (TBD) June 26, 2023 7:00 pm City Council Meeting
UPCOMING CLOSURE DATES FOR CITY OFFICES:

May 29, 2023 Memorial Day
July 4, 2023 Independence Day
Posted: City Hall, 33 Broadway, Jackson
Agenda materials will be available for review (pursuant to §54957.5 Government Code Section) in the City Clerk’s office in City Hall.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (209) 223-1646 (voice) or (209) 223-3141 (fax). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Visit our website at http://ci.jackson.ca.us
for copies of previous agendas, minutes, and City budget.

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CITY OF JACKSON
City Council Meeting Minutes
May 8th, 2023
Mayor and Council Members
Steve McLean, Mayor
Chad Simmons, Vice Mayor
Max Godde, Council Member
Connie Gonsalves, Council Member
Bob Stimpson, Council Member
ABSENT: None
John Georgette, City Clerk
Staff Members:

Josh Nelson, City Attorney
Yvonne Kimball, City Manager
Bree Wilder, Public Works Superintendent
Dale Fishback, Interim Fire Chief
Chris Mynderup, Police Chief
Carleen Kirkpatrick, Administrative Assistant
Mayor McLean called the meeting to order at 7:02 p.m.

Mayor McLean held a moment of silence to honor Chief Mark Morton.

PLEDGE OF ALLEGIANCE TO THE FLAG.

Mayor McLean led the Pledge of Allegiance.

1. APPROVAL OF AGENDA.

Motion to approve the City Council Agenda dated May 8th, 2023 as presented. Moved by Councilmember Godde, seconded by Councilmember Stimpson, and carried by a 5 to 0 vote:

AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None

2. PUBLIC MATTERS NOT ON THE AGENDA.

Dianne Oneto – Expressed thanks to Council, Jackson Police, Public Works, the community, and the City Manager for support of the Kit Carson Mountain Men Wagon Train and Days of 49 street celebration Kiddie Parade and hopes to do it again next year. She individually thanked Councilmember Max Godde and Planning Commissioner Thornton Consolo for being last minute judges. She enjoyed bringing the talking toads to the school assemblies, which the kids loved.

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Item 4a
May 8th, 2023 City Council Meeting Minutes

3. CONSENT CALENDAR.

Items listed on the consent calendar are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council Member.

Motion to approve the Consent Calendar dated May 8th, 2023 as presented. Moved by Councilmember Stimpson, seconded by Councilmember Godde, and carried by a 5 to 0 vote:

AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
a. Approval of the April 24, 2023 Meeting Minutes.
b. Approval of Expenditure Report in the amount of $176,549.10. c. Approval of Payroll Expenditure Report in the amount of $356,735.51. d. Receive Jackson Fire Department Monthly Report for April 2023. e. Receive Jackson Police Department Monthly Report for April 2023. f. Receive Building Department Monthly Report for April 2023. g. Second reading and adoption of Ordinance No. 729 amending City of Jackson Municipal Code sections regarding cemetery prices, eligibility requirements for the Cemetery Committee and the Design Review Committee.
h. Resolution No. 2023-15 Adopting a List of Projects and Approving the Use of SB1: The Road Repair and Accountability Act Funding for City Street Projects for FY2023-24.

4. ADMINISTRATIVE REPORTS.

This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.

Public Works Superintendent, Bree Wilder – The pool rehab project is underway and going smooth with new tiles placed, getting steps up to code, and possibly will start spraying in fiberglass this week or early next. Last Friday, Public Works partnered with Police Chief Mynderup and PD to clean up the homeless encampment under the Broadway bridge. This Thursday, he will be working there again with CalFire to move bedrock and put riprap back to level the uneven ground created by the homeless. He hopes CalFire will also have time to assist with berry trimming at the Corp yard and another location.

Police Chief, Chris Mynderup – On Thursday, April 27th, Jackson PD assisted with trying to apprehend 35-year-old David Lee Salke Jr. when he fled custody at the Amador County Courthouse. JPD Officers Tollett, Merry, and Sergeant Arevalos responded to the area. Officer Tollett chased the defendant into Calaveras County after he stole a white Chevy Truck until it was no longer safe to continue the pursuit, which was the right call for the situation. With the help of CHP, the Sheriff’s Department was later able locate the vehicle through the OnStar GPS system but the subject fled on foot. Deputies were called away to a rescue attempt response for a male subject in Tiger Creek, who unfortunately was found deceased the next day. As far as he knows, Mr. Salke is still on the loose and the Sheriff’s

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Department is still looking for him. He will provide an update once the subject has been caught. There were no injuries to any officers, and one police vehicle sustained minor mirror damage.

On Sunday, April 30th, the Days of 49 Wagon Train Kiddie Parade took place with no issues and a good turnout. Mynderup gave a public thank you to Debby Collins for donating the sponsorship fee for the police department, and they were able to have a banner on one of the wagons and another banner flown at the various locations where they stopped. Mayor McLean acknowledged and thanked Debby Collins as well.

Regarding the homeless encampment cleanup under the Broadway bridge, folks were given a two-week notice to gather their belongings and relocate. It was getting out of hand and PD did not want them clogging city waterways. He thanked PW Superintendent Bree Wilder and crew as well as Chief Fishback and the Fire Department for their assistance. They were able to fill up a large dumpster in about an hour and a half and intend to make sure the area does not become inhabited again.

Officer Walshaw will be representing Jackson Police Department at the 2023 Police Unity Tour in New Jersey on a four-day bike ride from May 9th-12th, ending at the National Law Enforcement Officer’s Memorial in Washington, DC. It is a 300-mile trek, and Officer Walshaw will be riding a department motorcycle, assisting with traffic control for the bicyclist, and raising awareness of law enforcement officers who have died in the line of duty. All costs associated with Jackson PD involvement have been funded by donations collected for the tour.

Interim Fire Chief, Dale Fishback – Notification was received today that Jackson Fire has been accepted for the Volunteer Fire Department grant application they submitted again this year for approximately $38,800.00, which is a 50/50 grant to be used towards radios and turnouts into next year’s budget year.

Fire is enhancing the city weed abatement program this year due to increased rainfall and expectation of weeds being worse this year than usual. Captain Digirolamo has partnered with Building Inspector Jeff Taylor and Admin Assistant Carleen Kirkpatrick to strengthen the abatement process and enforcement with hopes of being more effective than in past years.

Councilmember Gonsalves inquired if Fire plans to conduct controlled burns, and Chief Fishback advised it is under consideration. With grasses expected to stay green longer and to be very tall and dry, they always consider the hazard first to determine if burns can be conducted safely.

City Attorney, Josh Nelson – Nothing to report.

City Manager, Yvonne Kimball – The Chevron gas station should be in full operation soon, pending a few final items with Building Inspector Jeff Taylor.

Regarding the cross department weed abatement program, she thanked Admin Assistant Carleen Kirkpatrick for leading the effort, coordinating with the fire department and code enforcement to hopefully have a very effective program. Mayor McLean thanked Kirkpatrick as well. Kimball advised our goal is not to penalize but rather to request compliance. Kimball expressed feeling very proud with heartfelt appreciation for her employees and team, especially for working together across departments to accomplish difficult tasks. The homeless encampment clean-up effort was another good example of cross department efforts displaying the wonderfulness of this community.

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There is a new Jackson library, and PW Superintendent Bree Wilder met with the librarian to review the lay of the land and complete some requested weed abatement. The librarian was very happy the City handled that and sent a thank you note to the city. Councilmember Stimpson asked why the City would be handling the weeds at that location, and PW Superintendent Wilder advised we took care of weeds in the front area, the corner right below the pool, our pool filter room, up around the park and back side of the pool, and around the playground equipment. No work was completed on County property. Wilder advised the librarian during their meeting what areas around the library are County versus City responsibility. City Manager Kimball advised it was good for the City to introduce ourselves as there are often questions about the library from citizens, and the library is not owned by the City.

On Thursday, Councilmember Godde and City Manager Kimball are planning to attend the Kennedy Mine Board Meeting. The City of Jackson has entered into an agreement to allow restoration of Tailing Wheel #1, and they expect to hear an update on this. Mayor McLean requested they try to get information on securing some old mining equipment for City use and display. Councilmember Stimpson advised to talk to Linda and David at Kennedy Mine. Councilmember Gonsalves advised to try to connect with someone from Argonaut Mine as well.

Summer swimming pool program sign ups started this week and city staff have been very busy bringing the program back in house. Mayor McLean advised he is happy the City is back to running the pool ourselves. Kimball advised that office staff and Admin Assistant Kirkpatrick has been instrumental in getting the swim program organized.

Councilmember Gonsalves circled back to inquire if the Fire Marshall will be involved in the weed abatement process. Chief Fishback advised the Fire Marshal will be informed but the department does not need his involvement. Vice Mayor Simmons requested the Fire Department to check high weeds near the tower where he will be doing work soon and Fishback agreed. Mayor McLean inquired about how neighbor complaints for weeds on vacant lots are being handled. Chief Fishback advised Admin Assistant Kirkpatrick has been helping to fine tune the enforcement process based on her previous experience to follow up on Fire’s initial inspections and contacts.

5. COUNCIL REPORTS.

This section is to provide Council members an opportunity to present reports on their activities and to request item be placed on future agendas.

Councilmember Gonsalves – Attended Amador Fire Protection Authority Meeting on the April 27th where they discussed the distribution of the formula being discussed at the Chief’s levels and will come back to the authority for approval and recommendation to the Board of Supervisors. There are two new chairs- Supervisor Patrick Crew is the chair of the Authority and Don Dowell from Lockwood District is Vice Chair.

Councilmember Godde – Attended the ACT meeting on April 25th in Sutter Creek. Volunteered some time at the Kennedy Mine Foundation and encouraged anyone interested to check out the Kennedy Mine website for upcoming events. May 19th-21st there will be a Civil War Reenactment, and on May 11th a speaker series will begin on “Quackery and Cures” - Early Medicine, at 7pm at the Change House, admission is free.

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May 8th, 2023 City Council Meeting Minutes
Councilmember Stimpson – Nothing to report.

Vice Mayor Simmons – He helped to reserve the High School Girl’s Softball game under the lights at Aimee Field last Friday, Jackson girls prevailed and he expressed gratitude to PW Supt. Bree Wilder for his assistance.

Mayor McLean – Attended the Amador County Transportation Committee (ACTC) meeting and the ACT meeting. He met with Executive Director John Gedney and they are putting together a letter to revisit the Creek Walk idea. They plan to save money by reusing and updating the previous application.

The project is a planned walkway from Mel and Fay’s under Highway 49 to the National Hotel with a nice entryway and walkway that will eventually go all the way to Sutter Hospital, with other improvements. He was out of the country and unable to attend the monthly Chamber Board meeting.

6. DISCUSSION CALENDAR.

For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussion.
a. Receive, discuss, and provide direction regarding (verbal) report from the Homeless Outreach Coordinator regarding the City’s response to homeless issues. [Christine Platt] The Water Street Shelter is up and running, the shelter coordinator has been replaced, and they’ve been able to do some intakes for clients again. Christine was able to house two people in that shelter as well as two people at the Broadway shelter. She has another person about to be housed and should find out tomorrow. The Homeless Outreach Faire is scheduled for May 21st and 22nd at Detert Park with multiple agencies providing resources. She plans to attend and encourages others to attend, including a raffle for a free gas card. The Call Church has come to the mobile shower twice, with another church coming on Thursdays. The Call has been able to make a presence with the unhoused community to help determine and provide for individual needs by spending time with them. They are seeing an increase in use of showers now that the weather is getting nicer, averaging between 12-15 showers twice a week. Mayor McLean inquired about the number of unhoused in the area. Christine advised the numbers are rather fluid from day to day, though they have not seen an influx of people from out of the area. The unhoused population consists mostly of locals. Christine advised the people moved from under the Broadway bridge do not take advantage of services she provides, and unhoused are not moved along without being offered resources first. Mayor McLean acknowledged Christine’s hard work with the unhoused and thanked her.

Vice Mayor Simmons brought up the individuals who attempted kicking in an older woman’s door on Placer Drive before moving on to the house they intended to go to before officers arrived. The man and his mother who told Simmons this information stated the responding officer told them the City Council has tied the hands of the police and law enforcement. Simmons stated he does not understand what City Council has done but expressed if they can help, they’d be happy to assist however they can. Christine stated she advises anyone who feels uncomfortable by individuals in

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May 8th, 2023 City Council Meeting Minutes
their area should call the police and they will respond to any crime in process, regardless of whether they are unhoused or not. Chief Mynderup added it was an assumption that the individual who kicked the door was unhoused, and it was actually kids out there. Simmons reported someone advised him there are homeless parking on Placer and inquired if they are all licensed with licensed vehicles. Christine advised the public should call PD with any complaints of vehicles/licenses, and PD does respond and require the unhoused to show proof of license and vehicle licensing like anyone else. Simmons reported another individual inquired about the arsenic in the area where the unhoused are staying. Christine asked for clarification if the citizen is concerned about their wellbeing, or if he wants to know if there are alternatives available for them to stay, which is her greatest concern.

Mayor McLean circled back to inquire about the Water Street House being open and if past permit issues in the basement has been resolved to allow people to use the basement again. Christine advised she gets her information from ATCA and they were working on some sort of resolution for the lower level but she doesn’t have the latest information on it. McLean asked how many people are housed at Water Street shelter and Christine advised there are seven currently, with room for nine upstairs and some additional space downstairs. Christine advised Water Street has excellent wraparound services and whole person care, and individuals there receive much heavier case management with access to more resources through other agencies which are very successful in gaining and maintaining employment.
b. Tracey Towner presenting an update on the process for hanging the banner at 149 Main Street [requested by Councilmember Gonsalves].

Tracey Towner covered the items of concern expressed in the document she provided for the agenda packet regarding banner placement at 149 Main Street. (Please reference the attached document in the agenda packet on pages 37 and 38 for more detail.) Councilmember Stimpson stated it would be great if Ms. Towner would return the check from the city to put this issue to an end. He advised it was meant to be a nice gesture and created a storm. Mayor McLean stated this project was never meant to be a negative and is a great banner with wonderful pictures of Jackson, new and old.

Mayor McLean acknowledged receipt of Ms. Towner’s letter and specifically opposed her statement- [after nearly a month the banner was hung by the property owner with no help from the city whatsoever]. He stated he finds this statement to be totally inaccurate and the City tried to work with her many times to put the sign up. He referenced an email sent from Ms. Towner asking Public Works to delay coming out to install the sign until the 30th, and she chose to put up the sign prior to that date and then blame the City. Ms. Towner denied the email and moved on to express her concerns for including the Design Review Committee on the banner.

City Attorney Josh Nelson advised the sign has the city logo/intellectual property (IP) of the City and a license agreement is needed. He advised a simple no-cost license to establish approval would suffice. He further explained if the City allows people to use IP without protecting it, we can lose the ability to exclude people from using it in the future. Councilmember Gonsalves advised of the “Jackson letters mural” rights being transferred to the City from the artist in the past. Attorney Nelson agreed the city owns the rights to the City Logo and the Jackson mural. Ms. Towner asked for the definition of IP and if the city has a copyright for the logo. Nelson defined IP and advised IP law is more than just copyrights, and the city owns the right to use the logo or the mural on a private sign. Ms. Towner advised she can remove the logo from her sign, and Nelson clarified this is not

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what he suggested to the Council. There was some continued back and forth discussion between Ms.

Towner and the council, and Ms. Towner returned the $2500 check from the City of Jackson to council. City Manager Kimball offered to provide further clarification on government processes related to this subject at another time, upon request.
c. Inactive Revitalization Committee discussion and possible direction to rebrand it into an Economic Development Committee.

City Manager Kimball advised the Revitalization Committee was formed in 2008 with great intent, and city staff would like to continue the committee with a rebranding as the Economic Development Committee, especially considering “economic development” is one of the council’s strategic priorities. The proposed options are to dissolve, reinstate, or rebrand the committee.

Mayor McLean opened the item for council discussion. Councilmember Gonsalves advised she was originally the chair of the Revitalization Committee back in 2008 and it began with an interest in revitalizing downtown Main Street by working with downtown merchants. She advised the original intent of the committee was economic development, rather than just a beautification committee. She advised the “Creek Walk” was an idea that came out of this committee, and she is in support of rebranding it as an Economic Development Committee. Gonsalves advised the original committee was discussing a redevelopment agency and requested Attorney Nelson to explain the change in legislation. City Attorney Josh Nelson advised redevelopment agencies were funded through special property taxes, which the governor later eliminated to plug a hole in the state budget. Gonsalves asked if any successor versions of this tax fund have come about, and Attorney Nelson advised there have been though not as successful due to being funded through voluntary contributions.

Councilmember Stimpson pointed out the previous committee did not accomplish anything and sees no need for it to continue. Councilmember Gonsalves expressed hopefulness in involving the Merchant’s Association and appointing new members. Mayor McLean advised he is interested in ideas that will promote, improve, and highlight businesses in Jackson. Council briefly touched on past beautification efforts downtown, including planting flowers and advertising available office space.

Mayor McLean asked for public comments. Tracey Towner inquired about the budget for this committee. City Manager Kimball advised committee members will be volunteers supported by in house staff. In the past, this committee has used TOT funds to support the Façade Grant, and there is no additional money budgeted, or stipend attached to the committee. Kimball advised there is approximately $5-6K available that can be requested from the Amador Community Foundation to support revitalization projects as well.

Council agreed to rebrand the Revitalization Committee as an Economic Development Committee, invite new members to apply, and install a sunset to reevaluate the effectiveness of the committee after a certain amount of time. Councilmember Godde advised he would donate some time to the committee. Committee members shall consist of seven members: two councilmembers, one merchant, two commercial property owners, one Jackson resident, and one Historic Jackson Business Association (HJBA) member.

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City Manager Kimball advised the Economic Development Committee can be designated to address specific focuses, such as the Sister City Program (Montenegro), the Creek Walk/Beautification, statewide Economic Development concerns, and the Façade Grant, under council discretion and advisement. Councilmember Stimpson advised the oldest Serbian Orthodox Church in North America is right here in Jackson, which contributed to the formation of the Sister City connection with Montenegro. Kimball advised an ad will be posted in the Ledger requesting applicants for the committee, which can then be reviewed, and members appointed by council sometime in June or early July. The committee can decide how often they would like to meet with direction from city council.

City Attorney Josh Nelson advised advertisement for members is appropriate at this time, and a resolution and guidelines can be created and brought back to council for approval. d. Resolution No. 2023-16 Adopting City Logo Policy.

City Manager Yvonne Kimball introduced the resolution, advising in the past logo use was addressed on a case-by-case basis. The proposed policy is straightforward, providing guidance for the city to consider requests for use of city IP in a consistent manner. Admin. Assistant Kirkpatrick advised research was conducted into logo policies for cities similar in size to ours to help draft this policy and agreement.

Mayor McLean opened the item for council discussion. Councilmembers discussed the length and extent of the policy, and City Manager Kimball further explained the purpose of the policy and agreement. City Attorney Nelson advised this policy and agreement may not have been needed in the past but would have been very helpful to provide guidance in situations like council faced today with the banner, streamlining the process for logo usage. Councilmember Gonsalves asked how the license fee for sales of items using the city logo will be enforced. Kimball agreed that can be difficult to enforce. City Attorney Nelson advised the license agreement is intended for noncommercial use, and a separate agreement would need to be drafted for commercial purpose uses.

Mayor McLean asked for public comments and received none.

Mayor requests a motion.

Motion to accept Resolution No. 2023-16 Adopting City Logo Policy on May 8th, 2023 as presented. Moved by Councilmember Stimpson, seconded by Vice Mayor Simmons, and carried by a 5 to 0 vote:

AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None

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7. REGULAR MEETING ADJOURNMENT.

Mayor McLean adjourned the meeting at 8:31 p.m.

ATTEST:
__________________________________ __________________________________ John Georgette, City Clerk Date Approved

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CITY OF JACKSON
City Council Special Meeting Minutes
May 12th, 2023
Mayor and Council Members
Steve McLean, Mayor
Chad Simmons, Vice Mayor
Max Godde, Council Member
Connie Gonsalves, Council Member
Bob Stimpson, Council Member
ABSENT: None
John Georgette, City Clerk
Staff Members:

Yvonne Kimball, City Manager
Bree Wilder, Public Works Superintendent
Chris Mynderup, Police Chief
Carleen Kirkpatrick, Administrative Assistant
Mayor McLean called the meeting to order at 9:32 a.m.

PLEDGE OF ALLEGIANCE TO THE FLAG.

Mayor McLean led the Pledge of Allegiance.

1. APPROVAL OF AGENDA.

Motion to approve the City Council Special Meeting Agenda dated May 12th, 2023 as presented. Moved by Councilmember Stimpson, seconded by Councilmember Gonsalves, and carried by a 5 to 0 vote:

AYES: McLean, Simmons Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None

2. DISCUSSION CALENDAR.

Chief Mynderup advised a minor change was proposed to the Mother Lode Cruise Car Show Special Event Application, for the Elks Club to operate a beer and wine garden next to Sue’s Shop in the parking lot owned by the City of Jackson. A band will play at this location and consumption of alcohol will be confined to the designated area. The Chamber of Commerce is using their license for the event and using bartenders from the Elks Club.

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Item 4b
May 12th, 2023 City Council Special Meeting Minutes
Mayor McLean opened the item for council discussion. Councilmember Stimpson asked where the proceeds from sales will be going. Councilmember Gonsalves advised the proceeds will go to either the Chamber of Commerce or be split between the Chamber and the Elks. Gonsalves advised this amendment was due to some difficulty the Chamber experienced with securing a service organization to run the beer and wine garden. They had reached out to Lions and Ione Rotary, and at the last minute the Chamber decided to operate it themselves with the help of Elk’s bartenders.

Mayor McLean asked for public comments and received none. Mayor requests a motion.

Motion to approve the Amended Special Event Permit Approval – Mother Lode Cruise/Car Show, dated May 5th, 2023 as presented. Moved by Councilmember Stimpson, seconded by Vice Mayor Simmons, and carried by a 5 to 0 vote:

AYES: McLean, Simmons Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
b. Letter in support of the League of Cities’ efforts to enact legislative actions on Fentanyl and substance use.

City Manager Kimball advised the support letter from the League of Cities requests legislature to enact legislation regarding the Fentanyl substance abuse issues and the City of Jackson wishes to support this effort. Mayor McLean opened the item for council discussion. Councilmembers expressed support for the letter. Chief Mynderup provided a handout on the dangers and statistics related to Fentanyl use, stating this issue is a national emergency. Overdose deaths from Fentanyl is now the #1 leading cause of death for individuals between 18 and 43 years. Between 2020 and 2021, nearly 79,000 people between the age of 18 and 45 died of Fentanyl overdose in the United States, surpassing car accidents and suicides. Most of the illegal Fentanyl in the US is coming from Mexico and China, and is often laced with other drugs like cocaine, methamphetamine, and marijuana. Tiny amounts (2 to 3 micrograms) can result in a lethal dose. Councilmember Stimpson stated he heard if the drug comes in contact with skin, it can also be deadly. Mynderup advised this is another fear that is widely documented with law enforcement, resulting in changing many of our own PD safety protocols when dealing with suspected Fentanyl. This can include full face respiration masks, double gloves, and carrying of Narcan. Within the last two years, Jackson PD has deployed Narcan at least a dozen times. Councilmember Gonsalves asked if Fentanyl is seen mostly in the schools or out on the street. Mynderup advised it is more out on the street. Jackson PD got together with Sacramento District Attorney’s office to watch a presentation for high schoolers, raising awareness of the dangers of Fentanyl. PD has requested they bring it to our local high schools and they did. Mayor McLean asked if Narcan is easily available for PD, and Mynderup advised it is and many users are also carrying it because they can get it free. Officer Tollett administered Narcan last week to an individual and it was non-effective. Once EMT’s arrived, they had to administer Narcan intravenously before the person pulled out of what was nearly their death.

Most of the flow of Fentanyl in our area is coming up from Stockton and Sacramento and is very prevalent within the homeless community.

Mayor McLean asked for public comments and received none. Mayor requests a motion.

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Motion to approve the Letter in support of the League of Cities’ efforts to enact legislative actions on Fentanyl and substance use dated May 12th, 2023 as presented. Moved by Councilmember Stimpson, seconded by Councilmember Gonsalves, and carried by a 5 to 0 vote:

AYES: McLean, Simmons Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
c. Staff update on preparation efforts for July 3 Fireworks and festivities.

Chief Mynderup advised he and PW Supt. Bree Wilder met with Lions Club member Todde Riebe on Monday May 8th about the upcoming July 3rd fireworks. Historically, the Lions Club launched fireworks at the Jackson Junior High School, which was a huge event for people to view the fireworks with lots of kids’ games, hot dogs, hamburgers, and a watermelon eating contest. With Covid, the event was cancelled for a couple years, and recent fire issues in California have caused issues for fireworks companies. This year, fireworks will still launch from the Junior High, but spectators and the event will be at Detert Park. Lions Club will sell fireworks and conduct kids events at Aimee Field, like last year. The application and facility use permits have been issued, but there are some concerns regarding vendors.

Mayor McLean opened the item for council discussion. McLean provided the example that for Dandelion Days, Lions Club gets a permit and controls all the vendors. City Manager Kimball advised Lions Club provides their own vendor permits and the City doesn’t require business licenses for Dandelion Days. Councilmember Stimpson advised the City shuts down the street. Kimball advised PD takes care of the street and there have been no serious issues on Dandelion Days. Chief Mynderup advised the only issue they’ve really ever experienced was during last year’s Christmas Delights with the same vendor selling the light up slap bracelets and toys that caused issues on July 3rd, that did not obtain permission from the Lions Club. PD had to intervene and diffuse the situation, requiring them to move outside the event. Councilmember Gonsalves stated it seems logical to have Lions Club run the July 3rd event the same as they run Dandelion Days with regards to vendors.

Jeff Votaw of the Lions Club requested guidance from council on how many vendors to allow, where to put them, and potentially requiring a fee on vendor registration. He advised the alcohol and cornhole tournament have been eliminated to gear the event more towards the kids/kids’ games. He expressed parking concerns for attendees vs. vendors, and Vice Mayor Simmons agreed the parking is horrible at the park. Simmons and PW Supt. Wilder clarified Little League’s contract for the snack shack is up in June and as a city owned building, the city can decide who uses the space for any given event outside that contract. Wilder advised there are numerous youth organizations in the county that may be interested in using the snack shack to make money. Little League does not have priority and has left the shack a mess at the end of their contract each year. Little League’s items are stored there year around, but there is space to move them out of the shack area if the city wishes to allow another organization to use the space.

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May 12th, 2023 City Council Special Meeting Minutes
Councilmember Gonsalves requested clarification on allowing vendors into the park in past years, and City Manager Kimball advised they just show up. This is one of the main concerns for Lions Club on the day of the event, though they do have some retired officers to help direct traffic and PD has always been willing to assist. Lions Club offers a shuttle service from the High School to the field as well, and council advised of a couple other options for shuttle services/parking. Jeff Votaw stated he would like to conduct a site visit with the city to make a plan for the park and would like to line all the vendors up like a food court by the “visitor’s dugout” to hopefully drive up sales at their fireworks booth. Councilmember Gonsalves suggested limiting vendors to food vendors only and to address those who arrive without permission, such as liquid lights. Mayor McLean agreed limiting the space for a food court gives Lions a little more control over vendors, and suggested they advertise with a contact number for vendors to call and register for these limited spaces.

A suggestion was made was to eliminate vendors altogether. City Manager Kimball advised city staff can be informed not to provide business licenses for this one day event if vendors will not be allowed. She also offered to put the use of the snack shack out to bid to make it fair for anyone interested, if this is something council and Lions wants. Jeff Votaw advised he would like to have the opportunity to discuss use of the snack shack by the Lions Club first at their special board meeting next week, since they are running the event. He advised if Lions has the manpower they will offer a full menu of food items in the shack, possibly incorporating free food items for winners of kids’ games. Council was in support of Lions operating the snack shack with no vendors allowed.

Councilmember Stimpson requested they define a protocol for unwanted vendors. Jeff advised Lions members will be there the entire day with barricades provided by the city and can control who comes in and out with assistance of PD as needed. City Manager Kimball encouraged Jeff to reach out to Amador County Public Health to request they not issue any vendor food permits for this event date.

Citizen private BBQs are also not allowed due to fire risk issues.

In summary, it was decided that no vendors will be allowed at the July 3rd Fireworks Event at Detert Park, along with one of the options listed below (to be determined):

Option A: Lions Club operates the snack shack. Jeff Votaw of Lions Club to connect with the club and get back to the city next week.

Option B: City posts an RFP inviting interested organizations to submit for use of the snack shack, with plans to use a different vendor each year moving forward.

3. SPECIAL MEETING ADJOURNMENT.

Mayor McLean adjourned the meeting at 10:18 a.m.

ATTEST:
__________________________________ __________________________________ John Georgette, City Clerk Date Approved

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Item 4c

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Item 4d

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#1302
City of Jackson Projects - Status Memo 2023-04-19

CITY OF JACKSON

MEMORANDUM
TO: Yvonne Kimball, City Manager
FROM: Matt Ospital, City Engineer
RE: Project Status Update
DATE: April 19, 2023
Yvonne, as requested for the next City Council meeting, the following is a status projects WGA is currently working on:

1. French Bar Bridge Replacement Project – The City received funding approval from Caltrans on March 27th. The City put this project out to bid on April 7th and bids are due on May 9th. Construction anticipated in 2023.

2. Pitt Street Bridge Replacement Project – PS&E is currently 65% complete.

WGA is working on Caltrans redline comments and with right of way consultant to complete right of way acquisition. Construction is anticipated in 2024.

3. South Avenue Bridge Replacement Project – PS&E is currently 35% complete.

WGA is working on preparing 65% project plans. Construction is anticipated in 2025.

4. Street Light Grant (Hwy 49) – The environmental and right of way work is completed. WGA submitted encroachment permit plans to Caltrans and awaiting approval or red line comments. WGA also prepared an application for power from PG&E for the project. Construction anticipated in 2023.

5. Sutter Street Extension Project – The CEQA document public circulation period has closed and GHD is working on providing responses to the comments received.

Anticipating this item will be coming to Council at the February or March meeting for approval of the final CEQA document.

6. Civic Center Repairs – Phase 2 project went out to bid on April 5, 2023; anticipate the award of the contract to take place during April 24, 2023 Council meeting.

7. Sewer Grant – a State Revolving Fund plan of study and application has been submitted to the State, seeking a planning grant application to study future improvements to the collection system and at the WWTP. State approval is anticipated in 4 to 6 months.

8. Sutter Street Drainage Project - AECOM (design consultant) is currently working

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Item 4e
#1302
City of Jackson Projects - Status Memo 2023-04-19
on the finalizing the design for a new storm drain system that will run from the intersection of Sutter St and Vogan Toll, down Sutter Street, across the highway and tie into the existing pipe under the parking lot between the Library and ACE Hardware. This is a State funded project through DTSC, they will be administering the construction of the new pipeline.

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Resolution No. 2023-17
A Resolution of the City Council of the City of Jackson Approving Rebranding the Revitalization Committee to the Economic Development Committee
WHEREAS, the City of Jackson may choose to establish standing and ad hoc committees from time to time as it deems necessary for the proper carrying out of its functions, priorities, and determine the size and purpose of each such committee; and WHEREAS, the City Council supports economic development and has made it as one of the City Council’s strategic priorities; and
WHEREAS, the City Council appointed a Revitalization Committee in 2008 to carry out some economic development initiatives which became inactive over the years upon completion of those initial projects; and
WHEREAS, during a publicly held regular city council meeting on May 8th, 2023, the City Council of the City of Jackson discussed the matter of continuance of an ad hoc committee to more effectively advise the Council to carry out its priority of economic development.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Jackson, the following directives:

1. To formally dissolve the inactive Revitalization Committee and thank the previous members who have served.

2. To form an Economic Development Committee which essentially rebrands the previously titled and inactive Revitalization Committee.

3. The Economic Development Committee will continue to expand the mission of the Revitalization Committee, playing a critical role in ensuring the City’s overall economic well-being and be an integral part of the Jackson City government.

4. The Economic Development Committee shall be tasked with advising Council on a variety of economic development related activities, including research and implementation of economic development related programs determined by the City Council, and make recommendations to City Council regarding new initiatives.

5. The Economic Development Committee is a voluntary advisory committee. Members shall not receive compensation.

6. The Economic Development Committee shall have seven members consisting of two Councilmembers, one merchant, two commercial property owners, one Jackson resident, and one Historic Jackson Business Association member.

7. Staff is directed to advertise five openings on the Economic Development Committee to create a pool of interested applicants for City Council to consider and appoint members at

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Item 4f
an upcoming meeting.

8. Once members are appointed, the Committee shall be tasked with determining the regularly scheduled meeting time and place.

The foregoing resolution was duly passed and adopted at a regular meeting on May 22, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

CITY OF JACKSON
____________________________
Steve McLean, Mayor
ATTEST:
___________________________
John Georgette, City Clerk

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CITY OF JACKSON

MEMORANDUM
TO: City Council
FROM: Matt Ospital, City Engineer
Yvonne Kimball, City Manager
DATE: May 16, 2023
Agenda Item #7a: French Bar Road Bridge Replacement Project Background
French Bar Bridge Replacement project is a 100% funded federal highway administration grant project. City has a total of four FHA projects – Marcucci Lane bridge which was completed in 2016; French Bar bridge; South Ave. bridge; and Pitt Bridge.

French Bar project originally started in 2011 with the design, investigation and environmental phases. As of April 2023, $886,293 grant fund has incurred. Construction phase funding was approved earlier this year. A bid process took place in accordance to FHA and Caltrans local assistance guidelines.

The bid opening for the French Bar Road Bridge Replacement Project was conducted on May 9, 2023 at 10:00 a.m. The City received one bid for the project from Westcon Construction Corporation at $4,539,972.00 and it was reviewed for compliance with the project specifications. Attached is the bid summary broken down by bid item.

The bid prices were analyzed for reasonable conformance with the Engineer’s Estimate.

The bid received was approximately 125% higher than the Engineer’s Estimate. The current construction market conditions relating to labor and material supply chain disruptions, and the short window to complete the project this construction season; both provide substantial reasoning for bids coming in higher than the Engineer’s Estimate.

However, these increased bid prices provide a shortage of available construction funding from Caltrans/FHWA.

Recommendation:

Based upon the known urgency of this project and the analysis listed above, it is my opinion that this bid process presented reasonable prices for execution of this project in a financially effective manner. I hereby recommend the City conditionally award the Contract to Westcon Construction Corporation in the amount of $4,539,972.00 contingent

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Item 7a
upon Caltrans/FHWA providing written assurances that additional construction funding will be available to the City prior to project reimbursement to the Contractor.

Enclosures:
• Bid Summary
• Westcon Construction Corporation, Bid Package
#2371
Council_Award_Memo_2023-05-16.docx

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BASE BID:
$/UNIT TOTAL $/UNIT TOTAL
1 Mobilization (10% Max.) LS 1 $329,000.00 $329,000.00 $440,000.00 $440,000.00 2 Traffic Control LS 1 $30,000.00 $30,000.00 $20,000.00 $20,000.00 3 Locate & Protect Existing Utilities LS 1 $20,000.00 $20,000.00 $15,000.00 $15,000.00 4 SWPPP Preparation & Monitoring LS 1 $20,000.00 $20,000.00 $30,000.00 $30,000.00 5 Biological Resource Mitigation LS 1 $45,000.00 $45,000.00 $8,000.00 $8,000.00 6 Fish and Wildlife Streambed Alteration Agreement Compliance LS 1 $40,000.00 $40,000.00 $198,000.00 $198,000.00 7 Water Quality Certification Compliance LS 1 $40,000.00 $40,000.00 $5,000.00 $5,000.00 8 Clearing & Grubbing LS 1 $50,000.00 $50,000.00 $95,000.00 $95,000.00 9 Bridge Removal (Bridge) LS 1 $50,000.00 $50,000.00 $100,000.00 $100,000.00 10 Structure Excavation (Bridge) CY 25 $250.00 $6,250.00 $150.00 $3,750.00 11 Structure Excavation (Type D) CY 435 $250.00 $108,750.00 $250.00 $108,750.00 12 Structure Excavation (Rock) CY 200 $400.00 $80,000.00 $300.00 $60,000.00 13 Structure Excavation (Retaining Wall) CY 535 $250.00 $133,750.00 $175.00 $93,625.00 14 Structure Backfill (Bridge) CY 305 $200.00 $61,000.00 $200.00 $61,000.00 15 Structure Backfill (Retaining Wall) CY 245 $150.00 $36,750.00 $300.00 $73,500.00 16 Prestressing Cast-In-Place Concrete LS 1 $89,000.00 $89,000.00 $95,000.00 $95,000.00 17 Structural Concrete (Bridge Footing) CY 100 $780.00 $78,000.00 $1,200.00 $120,000.00 18 Structural Concrete (Bridge) CY 170 $2,400.00 $408,000.00 $2,400.00 $408,000.00 19 Structural Concrete (Bridge) (Polymer Fiber) CY 153 $2,600.00 $397,800.00 $1,700.00 $260,100.00 20 Structural Concrete (Retaining Wall) CY 195 $1,200.00 $234,000.00 $1,200.00 $234,000.00 21 Joint Seal (MR ½”) LF 86 $57.00 $4,902.00 $50.00 $4,300.00 22 Rock Slope Protection (60lb, Class II, Method B) CY 305 $358.00 $109,190.00 $275.00 $83,875.00 23 Concreted-Rock Slope Protection (60lb, Class II, Method B) CY 40 $840.00 $33,600.00 $850.00 $34,000.00 24 Rock Slope Protection Fabric (Class 8) SY 545 $10.00 $5,450.00 $10.00 $5,450.00 25 Bar Reinforcing Steel (Bridge) LB 53,000 $2.10 $111,300.00 $2.25 $119,250.00 26 Bar Reinforcing Steel – (Retaining Wall) LB 25,000 $1.85 $46,250.00 $2.15 $53,750.00 27 Miscellaneous Metal (Bridge) LB 515 $20.00 $10,300.00 $25.00 $12,875.00 28 Tubular Handrailing LF 114 $120.00 $13,680.00 $280.00 $31,920.00 29 Cable Railing LF 180 $40.00 $7,200.00 $145.00 $26,100.00 30 Concrete Barrier (Type 836) LF 58 $175.00 $10,150.00 $375.00 $21,750.00 31 Concrete Barrier (Type 732 SW) LF 56 $300.00 $16,800.00 $645.00 $36,120.00 32 Midwest Guardrail LS 1 $30,000.00 $30,000.00 $40,000.00 $40,000.00 33 Demolition (Site) LS 1 $30,000.00 $30,000.00 $75,000.00 $75,000.00 34 Temporary Shoring LS 1 $40,000.00 $40,000.00 $50,000.00 $50,000.00 35 Earthwork LS 1 $150,000.00 $150,000.00 $185,000.00 $185,000.00 36 8 Inch Diameter Sewer Main (PVC) LF 393 $100.00 $39,300.00 $285.00 $112,005.00 37 8 Inch Diameter Sewer Main (DIP) LF 112 $100.00 $11,200.00 $375.00 $42,000.00 38 Sanitary Sewer Manhole EA 3 $3,500.00 $10,500.00 $13,500.00 $40,500.00 39 Connect to Existing Sanitary Sewer Manhole EA 1 $1,000.00 $1,000.00 $38,000.00 $38,000.00 40 Connect to Existing Sanitary Sewer Service EA 10 $500.00 $5,000.00 $6,000.00 $60,000.00 41 8 Inch Diameter Water Main (PVC) LF 470 $100.00 $47,000.00 $310.00 $145,700.00 42 8 Inch Diameter Water Main (DIP) LF 88 $100.00 $8,800.00 $220.00 $19,360.00 43 6 Inch Diameter Water Main (PVC) LF 26 $100.00 $2,600.00 $310.00 $8,060.00 44 8 Inch Diameter Water Valve EA 1 $1,800.00 $1,800.00 $5,500.00 $5,500.00 45 6 Inch Diameter Water Valve EA 1 $1,500.00 $1,500.00 $4,500.00 $4,500.00 46 Connect to Existing Water Main EA 2 $1,000.00 $2,000.00 $9,000.00 $18,000.00 47 Connect to Existing Service EA 10 $500.00 $5,000.00 $9,000.00 $90,000.00 48 2 Inch Air Release Valve EA 1 $1,100.00 $1,100.00 $11,000.00 $11,000.00 49 Fire Hydrant EA 1 $2,500.00 $2,500.00 $10,500.00 $10,500.00 50 Testing & Disinfection LS 1 $2,000.00 $2,000.00 $12,000.00 $12,000.00 51 Drainage Inlet Type ‘A’ EA 3 $3,500.00 $10,500.00 $5,500.00 $16,500.00 52 Drainage Inlet Type ‘B’ EA 3 $3,500.00 $10,500.00 $5,000.00 $15,000.00 53 Drainage Inlet Type ‘C’ EA 1 $2,000.00 $2,000.00 $6,000.00 $6,000.00 54 15 Inch Diameter HDPE Storm Drain LF 550 $150.00 $82,500.00 $400.00 $220,000.00 55 Aggregate Base TON 1,885 $50.00 $94,250.00 $30.00 $56,550.00 56 Concrete Vertical Curb & Gutter LF 75 $100.00 $7,500.00 $50.00 $3,750.00 57 Concrete Rolled Curb & Gutter LF 326 $100.00 $32,600.00 $105.00 $34,230.00 58 Modified Concrete Vertical Curb & Gutter LF 6 $100.00 $600.00 $68.00 $408.00 59 Depressed Concrete Curb & Gutter LF 92 $100.00 $9,200.00 $44.00 $4,048.00 60 Concrete Valley Gutter SF 1,288 $40.00 $51,520.00 $20.00 $25,760.00 61 Concrete Sidewalk SF 1,466 $15.00 $21,990.00 $17.00 $24,922.00 62 Concrete Sidewalk with Stemwall SF 96 $15.00 $1,440.00 $28.00 $2,688.00 63 Concrete Driveway SF 192 $20.00 $3,840.00 $18.00 $3,456.00 64 ADA Concrete Ramp with Truncated Domes EA 1 $4,000.00 $4,000.00 $3,800.00 $3,800.00 65 Concrete Driveway Restoration SF 1,100 $15.00 $16,500.00 $18.00 $19,800.00 66 AB Driveway Restoration SF 820 $2.50 $2,050.00 $2.00 $1,640.00 67 Retaining Wall ‘A’ LF 90 $500.00 $45,000.00 $550.00 $49,500.00 68 Retaining Wall ‘B’ LF 19 $250.00 $4,750.00 $375.00 $7,125.00 69 Asphalt Concrete Surface Grind SY 140 $40.00 $5,600.00 $32.00 $4,480.00 70 Asphalt Concrete TON 615 $180.00 $110,700.00 $90.00 $55,350.00 71 Asphalt Concrete Driveway Restoration SF 1,525 $6.00 $9,150.00 $5.00 $7,625.00 72 Chain Link Fence LF 100 $100.00 $10,000.00 $75.00 $7,500.00 73 Chain Link Gate EA 1 $2,088.00 $2,088.00 $4,500.00 $4,500.00 74 Wood Privacy Fencing LF 110 $150.00 $16,500.00 $100.00 $11,000.00 75 Striping and Pavement Markers LS 1 $6,000.00 $6,000.00 $5,500.00 $5,500.00 76 Signing LS 1 $4,000.00 $4,000.00 $1,600.00 $1,600.00 77 Miscellaneous Landscaping LS 1 $10,000.00 $10,000.00 $8,000.00 $8,000.00 78 Erosion Control LS 1 $20,000.00 $20,000.00 $80,000.00 $80,000.00 79 Rock Lining TON 30 $200.00 $6,000.00 $300.00 $9,000.00 80 Unsuitable Material CY 100 $100.00 $10,000.00 $250.00 $25,000.00 TOTALS $3,628,200.00 ** $4,539,972.00
** NOTE: Westcon Construction Corp - Line Item #25 - Incorrect quantity was used. Corrected Total Price = $119,250.00 ENGINEER'S ESTIMATE WESTCON CONSTRUCTION CORP.

CITY OF JACKSON

FRENCH BAR ROAD BRIDGE REPLACEMENT PROJECT

BID SUMMARY
BID OPENING: MAY 9, 2023 AT 10:00 AM

ITEM DESCRIPTION UNITS QTY

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City of Jackson
Council Meeting Memorandum
Monday, May 22, 2023 - 7:00 PM Regular Meeting
To: Honorable Mayor and Members of the City Council
From: Yvonne Kimball, City Manager
Date: May 22, 2023
Agenda Item #7b: City Weed Abatement Program Update

RECOMMENDATION
That the City Council receive, discuss, and provide direction regarding the weed abatement enforcement process.

PURPOSE
The purpose of this discussion is to inform the public and Council of the City’s weed abatement process and to create awareness.

DISCUSSION
Fire season is upon us. High weeds are a common issue during this time of the year, which causes fire concerns. The City adopted a weed abatement ordinance in 2020 (JMC Chapter 8.12 Weed and Rubbish Abatement) to define city wide weed abatement processes that preserve the safety of our residents from fire hazards. Enforcement usually starts with the Fire Department and has always been a cross department effort.

Facing a potentially high-weed year, City staff, including Fire Captain Jesse Digirolamo, Building Inspector/Code Enforcement Officer Jeff Taylor, and Admin Assistant Carleen Kirkpatrick, recently met to review the enforcement process for addressing concerns of high weeds during the fire hazard season.

The weed abatement program outlined in JMC provides residents the ability to report weeds violations in person, over the phone, or online. The Fire Department receives the complaints, conducts initial inspections, and attempts contact with property owners to request compliance.

In the past, Fire has been able to request assistance from Code Enforcement for non-compliance as needed.

The majority of Jackson residents voluntarily comply with requests from the City and abate their own high weeds without need for further enforcement measures. However, every year there are a few exceptions in which property owners remain unresponsive to City requests to cut high

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Item 7b
weeds/grasses creating fire hazards in our community. When this happens, City needs to take further actions to ensure compliance with the municipal code.

The process outlined in the flowchart attached to this memo includes the initial noticing of a fire hazard by the Fire Department, followed by a Notice and Order from Code Enforcement when property owners are unresponsive. The Notice and Order will provide property owners at least 15 days from the date of notice to bring the property into compliance with the City Municipal Code, at which time Code Enforcement will conduct a final inspection before scheduling a weed abatement. Property owners will be responsible for all costs incurred by the City for abatement costs, as described in Jackson Municipal Code 8.12.060. This will include the cost for hiring a contractor to conduct the abatement, re-inspections fees, and additional 15% administrative fees.

An Abatement Cost Report will be issued to the property owner to collect these fees. Any unpaid fees may be included in the yearly county tax roll, resulting in a lien being placed upon the property until all fees are paid.

To enable city-imposed abatement when necessary, staff needs to gather a list of available contractors in advance. This will ensure timely abatement activities. Staff has prepared a request for proposal and will release the RFP shortly after this meeting.

Attachments:

Weed Abatement Flowchart
Example forms: Weed Abatement Complaint form, Notice of Fire Hazard Inspection form, Notice of Violation & Order to Abate (Fire Hazard), Proof of Service, Abatement Costs sheet, Abatement Cost Report.

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High Weeds Complaint is
received
-Fire Department Inspects
-Fire Issues a Notice of Fire Hazard
-Fire attempts contact with Owners
-Violation persists, Fire refers to Code
Enforcement
-INSPECTS & documents violation
-Issues a Notice & Order with a Proof of
Service requesting compliance
-REINSPECTS after 15 days
-Schedule abatement with a contractor
on the list established by the city
-Track all abatement costs on Abatement
Cost Sheet
-Create & Post Abatement Cost Report
Receives Abatement Cost
Report from Code Enforcement
Tracks & collects payment, or
documents non-payment
Includes any unpaid fines/fees
in county tax roll (yearly)
Fire Department
Code Enforcement
Finance Department

WEED ABATEMENT FLOWCHART
Examples of UNDERLINED documents listed above are included in the agenda packet for reference.

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Jackson Fire Department

NOTICE OF FIRE HAZARD INSPECTION
050
Jackson Municipal Code 8.12
Weed and Rubbish Abatement
A fire department representative has inspected your property for fire hazards. You are hereby notified to correct the violation(s) indicated below.

Failure to correct these violations may result in a penalty per 8.12.080 and 8.12.100 Jackson Municipal code.

Occupant: Physical Address/ APN: Phone#:

Occupant Not Home: 1st
attempt:___}__) __
Occupant Not Home: 2nd Refused Inspection:
attempt:___} _j __
For Questions Contact Inspector at:
( )________ -_______ _
Roof Construction Exterior Siding
Combustible/Non-Combustible Combustible/Non-Combustible Window Panes I
Single Pane/Multi-Pane
Eaves I Enclosed/Unenclosed
Decks or Porches I
Location of structure
Mansonry/Composite/Wood Flat /Slope/Ridge Top
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
Corrected
2 3
2 3
2 3
2 3
2 3
2 3
2 3
2 3
2 3
2 3
2 3
2 3
2 3
Defensible Space Zone (within 30 feet of all structures or to property line) A. Remove all branches within 10 feet of any stovepipe or chimney outlet.

B. Remove leaves, needles or other vegetation on roofs, gutters, decks, porches and stairways etc.

C. Remove all dead or dying trees, branches, shrubs or other plants adjacent to or overhandging buildings.

D. Prune lower branches of trees to a heigh of 6 to 15 feet (or 1/3 tree height for trees under 18 feet).

E. Remove all dead or dying grass, leaves, needles or other vegetation.

F. Remove or seperate live flammable ground cover and shrubs.

Reduced Fuel Zone (within 30-100 feet of all structures or to property line):

G. Mow dead or dying grass to a maximum of 4 inches in height. Trimmings may remain on the ground.

H. Live flammable ground cover less than 18 inches in height may remain, but overhanging and adjacent trees must be pruned to a height of 6 to 15 feet.

I. Reduce fuels in accordance with the Contunious Tree Canopy Standard.

J. Reduce fuels in accordance with the Horizontal Spacing Standard.

Defensible and Reduced Fuel Zone (within 100 feet of all structures or to property line.):

K. Logs or stumps embedded in the soil must be removed or isolated from the structures and other vegetation.

L. Remove all dead or dying brush and trees, and all dead or dying tree branches within 15 feet of the ground.

Other Requirements:

M. Clear all flammable vegetation, trash and other combustible materials 10 feet around and above propane tanks. 2 3
2 3
N. Address numbers shall be displayed in contrasting colors (4" min. Size) and readable from the street or access road. .__--'------' 0. Equip chimney or stovepipe openings with a metal screen having openings between 3/8 inch and 1/2 inch.

Recommendations:

D Clear 10 feet around and 15 feet above fuels (e.g. Woodpiles, lumber, scrap etc. Move woodpiles as far as possible from structures.

D Remove flammable materials stored under decks and similar overhangs of structures.

D Clear vegetation 10 feet from sides and 15 feet above all driveways and turnaround areas.

D No violations observed.

Comments:

1. Inspector _____________ _

2. Inspector _____________ _

3. Inspector
Date: ____ _
Date: ____ _
Date:

A re-inspection will occure on/after:___}___} __
A re-inspection will occure on/after:__/___} __
Attachment 7B2

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Chapter 8.12 WEED AND RUBBISH ABATEJv!ENT

8.12.010 Definitions.

For the purpose of this chapter, the following words shall have the meanings respectively ascribed to them by this section:

A. "Enforcement officer" means the building official, city manager, code enforcement officer, fire chief, or police chief of the city, or their designees, when such persons have been delegated in writing the authority to enforce and administer the particular provisions of this chapter at issue in a particular matter.

B. "Fire chief" means the fire chief, his or her assistants and deputies. c. "Property" means the land or lot, any buildings, drainage structures, roadways, drainage ways, and/or drainage easements.

D. "Rubbish" means nonputrescible solid wastes consisting of both combustible and noncombustible wastes, such as paper, wrappings, cigarettes, cardboard, tin cans, yard clippings, leaves, wood, glass, bedding, crockery and similar materials.

E. "Refuse" means all putrescible and nonputrescible solid wastes (except body wastes). including garbage, rubbish, ashes, street cleanings, dead animals, abandoned automobiles and solid market and industrial wastes.

F. "Weeds" means any of the following:

1. Weeds which bear seeds of a downy or wingy nature;

2. Any brush or weeds which attain such large growth as to become, when dry, a fire menace to adjacent improved property;

3. Weeds which are otherwise noxious or dangerous; and

4. Dry grass, stubble, brush, litter or other flammable material which endangers the public safety by creating a fire hazard.

G. "Weeds" shall not include cultivated and useful grasses and pastures. (Ord. 719 §1, 2020; Ord. 448 §1, 1980)

8.12.020 Nuisance declaration and abatement.

A. Any Jot of Jess than two acres shall be cleaned of all rubbish and refuse throughout fire season, which concurs with Cal Fire's declaration.

B. Weeds are mowed or disced to an approximate height of two to four inches.

C. Any lot two acres or more shall either be cleaned of all rubbish and/or refuse, or have a minimum twenty-foot wide firebreak around the perimeter throughout the fire season.

D. Firebreaks shall be disced around the entire perimeter of the lot. Scraping will also be allowed, provided that the scraped material is removed or spread evenly over the remaining unscraped property.

E. Weeds disced, cultivated or rototilled should be performed with equipment that will cut the sod growth loose and bury it under any growth existing at that time.

F. Dry leaves or wood chips hauled onto lots must be disced or turned under. If leaves or wood chips are being retained for the purpose of mulch or compost, they must be placed in a container so as to not constitute a fire hazard.

G. Cultivated and useful grasses and pastures shall not be considered a public nuisance. However, if the fire chief or authorized representative shall determine it necessary to protect adjacent improved property from fire exposure, an adequate firebreak may be required.

H. Al! properties must be maintained thr01_1ghm.1t fire 5P;1<.on (Ord. 719 §1: 2020; Ord. 448 §2. 1980)

8.12.030 Authority.

Whenever the fire chief or enforcement officer finds the growth of weeds and/or accumulation of refuse or rubbish upon any property, lands, or lots in the city, which in his or her opinion is or may become a fire hazard or health and safety hazard, or a public nuisance, he or she shall have cause to give the owner of said property a notice to remove such weed growth and/or refuse, rubbish or nuisance which may constitute a hazard in the manner provided in this chapter. A penalty may also be issued pursuant to Section 8.12.080 and a violation may be enforced pursuant to Section

8.12.090. (Ord. 719 §1, 2020; Ord. 448 §3, 1980)

8.12.040 Notice to abate nuisances.

When the fire chief or enforcement officer finds that the weeds, refuse or rubbish are a public nuisance, he or she may shall serve a notice to abate upon the owner or responsible party in possession or haviri� control of the property upon which the condition exists in accordance with Section 8.16.040 (A thro, 1eh (r.). (Ord. 719 §1, 2020; Ord, 448 �4, 1980)

8.12.050 Hearing/abatement order.

A. In the event the owner or responsible party files a timely request for a hearing within ten days of the notice, the city clerk and hearing officer shall schedule the hearing in accordance with Section

8.16.040. The hearing shall be conducted in accordance with Section 8.16,050 and the hearing officer shall issue a written decision in accordance with Section 18.16.060.

B In the event the owner or responsible party fails to appeal the notice within ten days of the notice, the nuisance conditions shall be deemed confirmed. Such failure shall also constitute a failure to exhaust available administrative remedies. (Ord, 719 §1, 2020; Ord. 448 §5, 1980)

8.12.060 Abatement by city.

A. Upon receipt of the hearing officer's decision if: (1) no schedule of correction has been issued; or (2) upon the failure of the property owner to comply with such schedule if a schedule was included, if the nuisance condition has not been abated the enforcement officer shall forthwith abate, or cause to be abated, the nuisance condition upon the premises. The enforcement officer is authorized to enter upon private property for this purpose, consistent with the provisions of the U.S. Constitution.

B. The cost of abatement shall become a personal obligation of the property owner and responsible party and may be collected in any legal manner, expressly including as lien pursuant to the procedures set forth in Section 8.16.100. (Ord. 719 §1, 2020; Ord. 448 §§6, 7, 1980)

8.12.070 Right of judicial review.

Except as otherwise provided by law, any person aggrieved by any administrative decision of a hearing officer pursuant to this chapter, may obtain judicial review of the administr _
ative decision in the
superior court by filing with the court a petition for writ of mandate pursuant to Section 1094.6 of the Code of Civil Procedure. (Ord, 719 §1, 2020)

8.12 .nRn Violation-Penalty,
The owner, occupant, or agent of any lot or premises within the city who violates this chapter or permits a violation of this chapter upon any lot or premises owned, occupied 01 controlled by him or her, shall be guilty of a misdemeanor pursuant to Section 1.20,UlU. (Ord. 719 §1, 2020)

8.12.090 Enforcement of this chapter.

Violations of this chapter may be enforced pursuant to Chapters 1.20 and 1.22. (Ord. 719 §1, 2020)

8.12.100 Remedies.

The remedies provided in this chapter are nonexclusive. The city may prosecute any violation and abate any nuisance pursuant to any criminal, civil or other administrative remedies available to the city. (Ord. 719 §1, 2020)California Fire Code 2019
603.8 Incinerators
Commercial, industrial and residential-type incinerators and chimneys shall be constructed in accordance with the California Building Code and the California Mechanical Code. Unless other approved means are provided for the prompt disposal of rubbish, an approved incinerator shall be provided and maintained for the disposal of combustible waste. Incinerators shall be constructed, located, and maintained in such manner that waste material can be safely burned at any hour of the day, where local ordinances permit. Fuel-fired and garbage burning incinerators shall be constructed and maintained in conformance with NFPA 82-2009 Incinerators, Waste and Linen Handling Systems and Equipment or U.L. 791-2006 Standard for Residential Incinerators, whichever is applicable. 603.8.1 Residential Incinerators
Residential incinerators shall be of an approved type.
603.8.2 Spark Arrestor
Incinerators shall be equipped with an effective means for arresting sparks.

California Building Code 2019 (Vol 1 & 2)
2113A.9.2 Spark Arrestors
[SFM) All chimneys attached to any appliance or fireplace that burns solid fuel shall be equipped with an approved spark arrestor. Where a spark arrestor is installed on a masonry chimney, the spark arrestor shall meet all of the following requirements:

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CASE #

PROPERTY MUST BE MAINTAINED IN COMPLIANCE WITH THE CITY OF JACKSON MUNICIPAL CODE AT ALL TIMES “Preserving Our Past, Enriching Our Present, Building Our Future” 33 Broadway, Jackson, CA 95642-2301 (209) 223-1646 / Fax (209) 223-3141

NOTICE OF VIOLATION & ORDER TO ABATE

IMMEDIATE ACTION REQUIRED / FIRE HAZARD
Date:

Property Owner: Attention:

Property Owner Address (if different):

Address of Violation:

APN:

Date of Inspection:

The property listed above is in violation of the City of Jackson Municipal Code. The violation(s) listed below require immediate action by the property owner. Failure to correct the violations on this notice may result in further actions being taken by the city, including but not limited to daily fines and/or fees. Additionally, the city may seek civil or criminal actions against the property owner for failure to correct the noted violations.
*You may access the entire City of Jackson Municipal Code at www.ci.jackson.ca.us.

City of Jackson Municipal Code(s):

CODE 8.12.020 NUISANCE DECLARATION AND ABATEMENT
A. Any lot of less than two acres shall be cleaned of all rubbish and refuse throughout fire season, which concurs with CalFire’s declaration.

B. Weeds are mowed or disced to an approximate height of two to four inches.

C. Any lot two acres or more shall either be cleaned of all rubbish and/or refuse, or have a minimum twentyfoot wide firebreak around the perimeter throughout the fire season.

E. Weeds disced, cultivated or rototilled should be performed with equipment that will cut the sod growth loose and bury it under any growth existing at that time.

H. All properties must be maintained throughout fire season. (Ord. 719 §1, 2020; Ord. 448 §2, 1980) Attachment 7B3

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CASE #

REQUIRED CORRECTION
Cut/mow/trim high weeds and tall grasses to eliminate fire hazard on this parcel immediately. Carefully review requirements listed above to ensure compliance according to the size of the parcel.

CODE 8.16.010 NUISANCE DECLARED / FIRE HAZARD
Q. The existence of any condition or use which poses a threat to the public health or safety;

REQUIRED CORRECTION
Immediately eliminate the fire hazard on this parcel as it poses a threat to public health and safety.

As the owner of the property, you are responsible for all costs incurred by the city to resolve this matter, including any inspection fees, administrative costs, hearing costs, attorneys’ fees, and costs incurred by the city to abate any nuisance condition. Information on how you may appeal this notice or its ordered corrections are detailed on the back side of this notice.

CORRECT VIOLATION(S) IMMEDIATELY TO AVOID SUMMARY ABATEMENT BY THE CITY Date of Violation: Inspector: J. Taylor Signature: ______________ Phone: (209) 223-1646 ext. 110

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CASE #

JMC 8.16.130 SUMMARY ABATEMENT
A. Any nuisance which the enforcement officer, determines is immediately or potentially dangerous to the life, health or safety of the occupants of the property or to the public, may be summarily abated in accordance with the procedures set forth in this section.

B. Actions taken to abate immediately or potentially dangerous nuisances may include, but are not limited to, repair or removal of the condition creating the danger and/or the restriction from use or occupancy of the property on which the condition exists or any other abatement action determined by the enforcement officer to be necessary. Where a residential rental property is involved, this may require the moving and relocation of the occupants by the owner and/or responsible party to other habitable temporary or permanent accommodations. Any temporary accommodations will be maintained by the owner and/or responsible party, at his/her/its expense, until the corrections are done to the vacated residential property so that it is habitable and the occupants are returned.

APPEAL RIGHTS:

JMC 8.16.130 SUMMARY ABATEMENT
C. Notice of the summary abatement shall be provided to the owner or responsible party as provided for in this chapter the same day or as soon as practical. Such notice shall include a provision authorizing the owner or responsible party to dispute the existence of the nuisance conditions before the hearing officer. Any request for an appeal shall be filed in writing with the city clerk within ten days of the notice and shall be conducted in the same manner as all applicable procedures under Sections 8.16.040 through 8.16.060.

D. The costs and expenses for summary abatement, if not paid by the property owner within thirty days of the date of the invoice, shall be collected pursuant to the procedures set forth in Sections 8.16.090 through

8.16.110 of this chapter.
*You may access the entire City of Jackson Municipal Code at www.ci.jackson.ca.us.

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PROOF OF SERVICE
County of Amador
State of California
Date:

I. SERVER. I, (Building Inspector/Code Officer for the City of Jackson), declare under penalty of perjury that I am over the age of eighteen years and the following documents were delivered and served in the following manner:

II. DOCUMENTS. The documents served are described as: .

III. RECIPIENT. The above-mentioned documents were delivered to:
a.) Property Owner:
b.) Location:
c.) Date: Time: ☐ AM ☐ PM
IV. DELIVERY. The Recipient received the documents by: (check one) ☐ - Mail. The Server sent the documents in the mail by: (check all that apply) ☐ - Standard Mail
☐ - Electronic Mail (E-Mail)
☐ - Certified Mail (with return receipt)
☐ - Personal delivery. The Server handed the documents to someone who identified as living at the residence and stated their name is: . ☐ - Posting at the Residence. The Server posted the documents in a conspicuous location at the front door.

V. VERIFICATION. I declare under penalty of perjury under the laws located in the State of California that the foregoing is true and correct.

Server’s Signature: __________________________ Date:

Print Name:

Attachment 7B4

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ABATEMENT COSTS

DATE DESCRIPTION OF COST AMOUNT
TOTAL $ -
Attachment 7B5

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CASE #
“Preserving Our Past, Enriching Our Present, Building Our Future” 33 Broadway, Jackson, CA 95642-2301 (209) 223-1646 / Fax (209) 223-3141 Abatement Cost Report
February 13, 2023
Property Owner
456 DEF Street
Jackson, CA 95642
Location: 123 ABC Street, Jackson, CA 95642
Parcel #: 000-000-000-000
BUILDING INSPECTOR/CODE OFFICER: Jeff Taylor
PROPERTY OWNER OF RECORD:

Property Owner
456 DEF Street
Jackson, CA 95642

ITEMIZED BREAKDOWN OF COST

1. Re-Inspection Fee $

2. Contractor Abatement Cost $

3. Administrative Fees (15%) $
TOTAL $
VIOLATIONS CITED:

1. NUISANCE DECLARED / FIRE HAZARD JMC 8.16.010

2. NUISANCE DECLARATION AND ABATEMENT JMC 8.12.020
Per Jackson Municipal Code Section 8.16.090, in addition to liability for the costs of abatement itself pursuant to Sections 8.16.070 and this section of this chapter, the owner and/or responsible party shall also be liable for any expenses and administrative costs incurred by the city, county or any related agency incurred after the initial inspection and identification of the nuisance. The administrative costs may include any and all costs incurred by the city in connection with the matter before the hearing officer, including, but not limited to, costs of investigation, city staffing costs incurred in preparation for the hearing and for the hearing itself, including, but not limited to, the fees and costs of the city’s consultants, and costs for all re-inspections necessary to enforce the notice to abate nuisance conditions. In the event that the city is entitled to recover its attorneys’ fees and costs pursuant to Section 8.16.030, such fees and costs shall be collected at the same time and pursuant to the same procedures as administrative costs pursuant to this section. All abatement costs shall bear interest at the rate of ten percent per annum from the date of abatement.

Report Prepared By:

Jeff Taylor

CITY OF JACKSON
Community Development
Attachment 7B6

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CASE #
“Preserving Our Past, Enriching Our Present, Building Our Future” 33 Broadway, Jackson, CA 95642-2301 (209) 223-1646 / Fax (209) 223-3141 POSSIBLE CONSEQUENCES FOR NON-COMPLIANCE: If all sections required by this Abatement Cost Report and by the City of Jackson Municipal Code are not completed as required, any or all of the following remedies may be enforced against the owner: All costs of enforcement and abatement incurred by the City may become a personal obligation of the owner or a lien against the property, such costs may include costs of inspections, repairs or demolition, administration and any costs of collection, costs and fees of a receiver, including the receiver’s power to encumber the property, relocating occupants, reasonable attorney’s fees and costs; civil contempt orders with civil penalties; criminal misdemeanor convictions with criminal fines up to $1,000; and certain other injunctive and legal relief as my be warranted under the particular circumstances presented.

APPEAL RIGHTS: JMC 8.16.040 D. In the event the responsible party files a timely request for hearing, the city clerk and hearing officer shall schedule the hearing. The hearing shall be conducted within thirty days of receipt of the request unless otherwise agreed to in writing by the parties. The city clerk shall send written notice of the location, time and date of the hearing at least ten days in advance of the hearing date. E. In the event the responsible party fails to appeal the notice, the nuisance conditions shall be deemed confirmed. Such failure shall also constitute a failure to exhaust available administrative remedies.

8.16.090 Liability for abatement costs.

A. In addition to liability for the costs of abatement itself pursuant to Sections 8.16.070 and this section of this chapter, the owner and/or responsible party shall also be liable for any expenses and administrative costs incurred by the city, county or any related agency incurred after the initial inspection and identification of the nuisance.

B. The administrative costs may include any and all costs incurred by the city in connection with the matter before the hearing officer, including, but not limited to, costs of investigation, city staffing costs incurred in preparation for the hearing and for the hearing itself, including, but not limited to, the fees and costs of the city’s consultants, and costs for all re-inspections necessary to enforce the notice to abate nuisance conditions.

C. In the event that the city is entitled to recover its attorneys’ fees and costs pursuant to Section

8.16.030, such fees and costs shall be collected at the same time and pursuant to the same procedures as administrative costs pursuant to this section.

D. The enforcement officer or other authorized city official shall keep an itemized report of the costs incurred by the city in the abatement of any public nuisance in addition to any accrued fees and penalties due. The responsible party may be invoiced for the total. If payment is not received, the itemized report shall be submitted in writing to the city clerk no sooner than twenty days of the invoice date. Any such report may include the abatement costs, fees and penalties for any number of properties and abatements, whether or not such properties are contiguous. In the event, the invoice is not paid within thirty days, the city may collect all such costs, penalties and interest through a lien or special assessment under Sections 8.16.100 and 8.16.110.

E. All abatement costs shall bear interest at the rate of ten percent per annum from the date of abatement.
*You may access the entire City of Jackson Municipal Code at www.ci.jackson.ca.us.

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CITY OF JACKSON
Council Meeting Memorandum
Monday, May 22, 2023 – 7:00 PM Regular Meeting
To: Honorable Mayor and Members of the City Council
From: Yvonne Kimball, City Manager
Date: May 17, 2023
Agenda Item #7c: City Council Meeting – Meeting Time Discussion RECOMMENDATION:

City council discretion
DISCUSSION:

Regular council meeting times and dates are determined by Jackson Municipal Code section

2.04.020, which provides that regular meetings of the City of Jackson City Council are held on the second and fourth Mondays of each calendar month at seven p.m.

Recently, an interest in changing the designated meeting time has been brought to the attention of staff. In order to make such a change, council would need to introduce and enact an ordinance to amend the municipal code and establish the new meeting time.

Council members and the public devote considerable time to city affairs by attending council meetings during evening hours. Your sacrifice is appreciated and is the backbone for our local government existence.

When considering meeting times, public access to council meetings remains of the utmost importance. Remote access certainly has improved attendee participation options. On the other hand, changing the meeting time to an earlier time may prevent some working professionals from participating fully or further reduce the current level of public participation. Additionally, changing council meeting time from evening to daytime might deter future younger or working professionals from deciding to serve on city council as city council members do not receive salaries.

In Amador County, all cities including Jackson, Amador City, Ione, Plymouth, and Sutter Creek meet in the evening hours (after 5 pm). The Amador Water Agency (AWA) governing body meets during the day. The Amador County Board of Supervisors meets during the daytime. (For all five cities) City council members and AWA board members do not receive regular salaries while Supervisors receive substantial salaries (compared to compensation received by council members).

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Item 7c

CITY OF JACKSON
Council Meeting Memorandum
Monday, May 22, 2023 – 7:00 PM Regular Meeting
To: Honorable Mayor and Members of the City Council
From: Yvonne Kimball, City Manager
Date: May 19, 2023
Agenda Item #7d: Discussion and possible direction to consider programs/activities to honor Martha Quinn and her 47 years of service as the Jackson Pool Director RECOMMENDATION:

That the City Council authorize the concept of honoring Martha Quinn for her services and provide direction on which way to proceed
DISCUSSION:

Staff has been busy preparing for the pool renovation as well as the summer swimming programs. This year, City Council authorized bringing back swimming programs in house after last year’s brief operation under ACRA. Martha Quinn had previously run the city’s pool programs for 47 years as the Pool Director. She retired in 2021. Her legacy constantly comes to our minds as we work on the pool programs the first time without her being the Director.

Ms. Quinn dedicated 47 years of service to the Jackson pool upon her departure from the program in 2021. She managed various swimming programs and is perhaps the very person who made our pool’s long-lasting popularity possible. Under her guidance, swim lessons have been offered to children of all ages, abilities, and skill level. Martha delighted in teaching Amador County’s youth how to swim, while also imparting wisdom to young lifeguards, encouraging them to become responsible and compassionate individuals. Martha’s involvement at the city pool has touched the lives of multiple generations of pool goers. She was consistently a firm and knowledgeable instructor, disciplined mentor, and will forever be respected as the legendary “Pool Boss.”
Two of Martha’s exceptional mentees, Daphne Parker and Skylar Dann, have been passed the torch to continue offering the level of service and dedication Amador County residents came to expect and enjoy at Jackson’s city pool.

City staff Trevor Hoaas have recently suggested publicly recognizing Martha for her long-time commitment to the pool program. A few ideas to consider could include the following:

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• Council resolution or proclamation. Ms. Quinn was the Team-member of the Month in September 2019.
• Proclamation designating the month of June in honor of Martha Quinn, as this is the pool opening month each year.
• Modifying the name of the pool to include “Martha Quinn Aquatic Center”. A plaque honoring Dennis King suggests that the swimming pool is currently named the “Dennis King Pool” (see photo below).
• Declaring swim programs at the Jackson pool the “Martha Quinn Aquatics Program” or some variation thereof.

Council may have additional thoughts. Staff seek your direction.

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Jackson City CouncilMay 22, 2023

Jackson City Council
May 22, 2023