CITY OF
CITY OF JACKSON
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City Council Special Meeting Minutes
JACKSON September 11, 2024
CALIFORNIA
Mayor and Council Members Staff Members:
Steve McLean, Mayor Josh Nelson, City Attorney (Remote) Chad Simmons, Vice Mayor Carl P. Simpson, City Manager
Max Godde, Council Member Dalacie Blankenship, Finance Manager/HR Connie Gonsalves, Council Member Bree Wilder, Public Works Superintendent Bob Stimpson, Council Member Trevor Hoaas, Asst PW Superintendent Carleen Kirkpatrick, Deputy City Clerk
ABSENT:
Mayor McLean called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE TO THE FLAG.
Mayor McLean led the Pledge of Allegiance, followed by a moment of silence in recognition of September 11, 2001.
1. APPROVAL OF AGENDA.
Motion to approve the City Council Agenda dated September I1, 2024 as presented. Moved by Councilmember Stimpson, seconded by Councilmember Godde, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
2. PUBLIC MATTERS NOT ON THE AGENDA.
Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction of the City Council. Please note - there is a three (3) minute limit.
None.
CONSENT CALENDAR.
Items listed on the consent calendar are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council Member. a. Resolution No. 2024-24 Accepting the Completion of Public Improvements for the Pine Street Sewer Replacement Project, and Filing a Notice of Completion and Authorizing Recordation Therefore.
September 9, 2024 City Council Meeting Minutes
b. Resolution No. 2024-28 Ratifying the Installation of Two Stop Signs, Two Stop Bars, and Two Stop Legends at the Schober/Perry Intersection. c. Resolution No. 2024-29 Approving the Lot Line Adjustment of APN 020-060-040-000 (1210 Jackson Gate Road) And City Owned APN 020-020-040. d. AMENDED Resolution No. 2024-27 Awarding the Construction Contract for the City Roofing Project to Brazos Urethane, Inc.
e. Resolution No. 2024-30 Awarding the Construction Contract for the SR 49 Street Lighting Project to St. Francis Electric, LLC.
f. Resolution No. 2024-31 Approving a Grant Agreement with the Department of Forestry and Fire Protection.
Motion to approve the Consent Calendar dated September 11, 2024 as presented. Moved by Councilmember Gonsalves, seconded by Councilmember Stimpson, and carried by a 5 to O vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
4. DISCUSSION CALENDAR.
For the record: Action minutes provide the necessary documentation of City Council actions and audio ecordings are retained for those desiring more detail on particular agenda item discussions. Thes udio recordings provide an accurate and comprehensive backup of City Council deliberations an citizen discussion.
a. Sewer Rate Study Summary Presentation and possible approval to post Proposition 218 Notice of Public Hearing. [Mark Hildebrand, Hildebrand Consulting, LLC] Mark Hildebrand, Rate Consultant of Hildebrand Consulting, LLC presented information on the Sewer Rate Study and the proposed Proposition 218 Notice of Public Hearing for Council consideration and approval.
The PowerPoint presentation is available to the public online at www.ci.jackson.ca.us, by clicking on "Government", then "City Clerk & Records", and scroll down to "City Council Agenda & Minutes". J
Mayor McLean opened the item for council discussion.
Mayor McLean asked about the list of capital improvement projects tied to the rate increase.
Mark Hildebrand advised a detailed list of approximately 15 projects provided by staff are in the full report in the Council packet, including rehabilitation of sewer mains throughout the City, projects at the wastewater treatment plant, among others. Considering capital spending, you either classify a project as deterioration/aging infrastructure or a growth project, expanding the capacity of a system to accommodate growth. All of the projects here deal with aging infrastructure, providing the "TLC" they need. A proactive capital spending program is really important to keep rates low because fixing something before it breaks is magnitudes less expensive than after, which involves engaging emergency crews, quick contracts, and less competitive bids under duress.
September 9, 2024 City Council Meeting Minutes
Councilmember Gonsalves inquired how to include growth into the figures shown, considering potential development or expanding city limits.
Mark Hildebrand advised there are sewer capacity charges that are recovered from developers when they move in. Sometimes the sewer utility will need to front the costs to expand a system for incoming development to connect. This study did not include capacity charges of the sufficiency of that fund due to minimal growth happening in Jackson at this time. Capacity charges should be considered if you see a new development on the horizon in the future.
Councilmember Godde stated staying ahead of potential development (such as capacity of the wastewater treatment plant) can make Jackson more appealing to incoming developers.
Mark Hildebrand advised of two different methodologies for calculating capacity charges: 1. Buying approach. 2. Incremental approach. If you have enough capacity in your existing system to accommodate new growth, the money you get from the capacity charges reimburses existing ratepayers, so you have already paid for the infrastructure and when developers come in and pay their capacity charges the money goes straight into the sewer utility fund and helps keep rates down or pays for additional rehabilitation projects. The only time you have stress on the utility is when you do need to expand the infrastructure, creating a timing issue in terms of the cost to expand the infrastructure before development actually happens.
Councilmember Godde asked PW Supt Wilder his opinion on whether we are catching up on I&l issues compared to 4-5 years ago. Wilder advised it gets better every year and a lot of the CIPs are going to make lines better as well. The plant currently has capacity to accommodate 1,200-1,800 additional homes. Vice Mayor Simmons stated there are two possible development projects- Ven Huizen's project on Tunnel Hill, and the next phase of Jackson View if they continue with the process. Wilder commended Interim WWTP Chief Lindsey for looking into the capacity for the Jackson View project a couple of years ago and completing the studies for it. VM Simmons asked about the correlation between the capacity to accommodate a certain number of single-family homes versus commercial operations.
Wilder advised capacity and connection fees for commercial are significantly higher and the number of homes the business would be equivalent to would vary based on the type of business- more details are available in the study.
VM Simmons inquired why the other cities water rates are so much higher than Jackson. Hildebrand advised that many of the other agencies have a hard time finding a place to put their treated water.
Mayor McLean asked for public comments.
Dalacie Blankenship, Finance Manager answered Councilmember Gonsalves' question regarding the ewer participation fund. The balance is currently over $1.74 million, which are the participation cost hat developers have already paid into and where we would start if increases become necessary Mayor requests a motion.
Motion to approve the posting of Proposition 218 Notice of Public Hearing regarding the Sewer Rates, dated September iI, 2024 as presented. Moved by Councilmember Stimpson, seconded by Councilmember Godde, and carried by a 5 to 0 vote:
AYES: McLean, Simmons, Godde, Gonsalves, Stimpson
NOES: None
ABSENT: None
ABSTAIN: None
September 9, 2024 City Council Meeting Minutes
Bree Wilder, PW Superintendent, thanked Asst PW Superintendent Trevor Hoaas, Finance Manager Dalacie Blankenship and Mark Hildebrand/Hildebrand Consulting, LLC for their many hours of hard work on the Sewer Rate Study.
5. SPECIAL MEETING ADJOURNMENT.
Mayor McLean adjourned the meeting at 10:31 a.m. to 6:30 p.m. on September 23, 2024.
ATTEST:
7/23/24
Date Approve