Agenda — Jackson City Council, November 25, 2024

Jackson City Council Agenda
Monday, November 25, 2024 – 6:30 PM Regular Meeting
Jackson City Hall, 33 Broadway, Jackson, California 95642 Public Line (Audio Only): 1-650-419-1505
Meeting ID: 826563993
Please join using this link: https://v.ringcentral.com/join/826563993 Please note that the above information is for remote viewing only. Live remote public comment will not be taken unless required by Government Code section 54953(f). If required, it will be announced by the Mayor.

Should you wish to speak during Public Comment, please plan to attend in person at the address listed above.

1. CEREMONIAL.
• Proclamation recognizing Sierra Pacific Industries for donation of Jackson’s Christmas tree for the 2024 holiday season.

2. APPROVAL OF AGENDA.

Approval of agenda for this date; any and all off-agenda items must be approved by the City Council (pursuant to §54954.2 of the Government Code).

3. PUBLIC MATTERS NOT ON THE AGENDA.

Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction of the City Council. Please note – there is a three (3) minute limit.

4. CONSENT CALENDAR.

Items listed on the consent calendar are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. a. Approval of November 12, 2024 meeting minutes.
b. Approval of November 21, 2024 special meeting minutes [closed session]. c. Approval of Expenditure Report in the amount of $272,822.66. d. Approval of Treasurer’s Report for September 2024.
e. Approval of 2025 Council and Committee meeting dates. f. Resolution No. 2024-42 Intending to Obligate the American Rescue Plan Act (ARPA) Fund for Certain Uses.

5. ADMINISTRATIVE REPORTS.

This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.

6. COUNCIL REPORTS.

This section is to provide Council members an opportunity to present reports on their activities and to request items be placed on future agendas.

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Jackson City Council Agenda Monday, November 25, 2024

7. DISCUSSION CALENDAR.
a. Pickleball Club requesting funding to place two new gates and a safety fence at the pickleball courts at Detert Park and consideration of three bids [Keith Sweet, President of Amador Pickleball Club].
b. Presentation on Formation of the Amador County Tourism Marketing District [Kathleen Mahan, Amador Council of Tourism].

8. REGULAR MEETING ADJOURNMENT.

Regular meeting adjournment.

9. CLOSED SESSION.

CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Mackey v. City of Jackson, Amador Superior Court, Case No. 23-CV-13061.

10. CLOSED SESSION ADJOURNMENT.

UPCOMING MEETINGS:

December 9, 2024 6:30 pm City Council Meeting (6:30pm due to adjournment) December 11, 2024 10:00 am Cemetery Committee Meeting
December 16, 2024 6:30 pm Planning Commission Meeting
December 23, 2024 City Council Meeting Cancelled
December 25, 2024 Economic Development Committee Meeting Cancelled UPCOMING CLOSURE DATES FOR CITY OFFICE:

November 28-29, 2024 Thanksgiving Holiday
December 24-25, 2024 Christmas Eve & Christmas Day
Posted: City Hall, 33 Broadway, Jackson
Agenda materials will be available for review (pursuant to §54957.5 Government Code Section) in the City Clerk’s office in City Hall.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (209) 223-1646 (voice) or (209) 223-3141 (fax). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Visit our website at http://ci.jackson.ca.us for previous agendas, minutes and City budget.

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City of Jackson
City Council Proclamation

HONORING
Sierra Pacific Industries
WHEREAS, Sierra Pacific Industries provided the City of Jackson with a beautiful Christmas tree for public display at Fire Station 131 located at 175 Main Street for the 2024 holiday season; and WHEREAS, the City of Jackson would like to thank Sierra Pacific Industries C.E.O. A.A. "Red" Emmerson, along with George Emmerson, Mark Emmerson & Carolyn Emmerson Dietz, as well as S.P.I. District Manager Jay Francis & S.P.I. District Forester Steve Kafka; and WHEREAS, the City of Jackson would like to thank Laughton Ranch’s driver Ed Stacher, Jim and Bobbi Laughton, J&R Logging, and the J&R Logging crew for all of their help and support; and WHEREAS, the City of Jackson would like to express many thanks to Jackson’s Public Works Superintendent Bree Wilder and the Public Works staff for the final trimming, unloading and placement of the Christmas tree in front of the Jackson Fire Station for all the City of Jackson and Amador County residents to enjoy this holiday season; and WHEREAS, the City of Jackson would like to express gratitude for the many hands involved in this project to make it a success; and
WHEREAS, the City of Jackson sincerely appreciates Sierra Pacific Industries’ willingness to assist the City of Jackson in the procurement of trees for the holiday season in future years for all to enjoy.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Jackson honors Sierra Pacific Industries for their donation and effort in securing a beautiful Christmas tree for the City of Jackson and all Amador County residents to enjoy this holiday season.

Given under the signatures duly noted below and Seal of the City of Jackson, California, this 25th day of November, 2024.

Steve McLean, Mayor
Chad Simmons, Vice Mayor
Max Godde, Councilmember
Connie Gonsalves, Councilmember
ATTEST:

John Georgette, City Clerk

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Item 1
The City of Jackson thanks you!

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CITY OF JACKSON
City Council Meeting Minutes
November 12, 2024
Mayor and Council Members
Steve McLean, Mayor
Chad Simmons, Vice Mayor
Max Godde, Council Member
Connie Gonsalves, Council Member
VACANT
ABSENT: None
John Georgette, City Clerk
Staff Members:

Joanna Gin, City Attorney Representative (remote)
Carl P. Simpson, City Manager
Chris Mynderup, Police Chief
Bree Wilder, Public Works Superintendent
Dale Fishback, Interim Fire Chief
Carleen Kirkpatrick, Deputy City Clerk
Christine Platt, Homeless Outreach Coordinator
Mayor McLean called the meeting to order at 6:27 p.m.

PLEDGE OF ALLEGIANCE TO THE FLAG.

Mayor McLean led the Pledge of Allegiance.

1. APPROVAL OF AGENDA.

Motion to approve the City Council Agenda dated November 12, 2024 as presented. Moved by Councilmember Godde, seconded by Councilmember Gonsalves, and carried by a 4 to 0 vote:

AYES: McLean, Simmons, Godde, Gonsalves
NOES: None
ABSENT: None
ABSTAIN: None

2. PUBLIC MATTERS NOT ON THE AGENDA.

None.

3. CONSENT CALENDAR.

Items listed on the consent calendar are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council Member. a. Approval of October 28, 2024 meeting minutes.
b. Approval of Expenditure Report in the amount of $200,146.72.

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Item 4a
November 12, 2024 City Council Meeting Minutes
c. Approval of October 2024 Payroll Expenditure Report in amount of $411,912.51. d. Receive Building Department Monthly Report for October 2024. e. Receive Fire Department Monthly Report for October 2024. f. Receive Police Department Monthly Report for October 2024. g. Resolution No. 2024-39 Authorization of CalRecycle Grant Application. h. AMENDED Resolution No. 2024-33 Establishing a Christmas Lights Decoration Contest and Providing for the Rules and Procedures Thereof.

Motion to approve the Consent Calendar dated November 12, 2024 as presented. Moved by Vice Mayor Simmons, seconded by Councilmember Godde, and carried by a 4 to 0 vote:

AYES: McLean, Simmons, Godde, Gonsalves
NOES: None
ABSENT: None
ABSTAIN: Gonsalves abstained from Item 3a only

4. ADMINISTRATIVE REPORTS.

This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.

Public Works Superintendent, Bree Wilder – Elizabeth Street Sewer project beginning Friday, 11/15/24.

Mattley Hillside Repair project RFP posted. Began decorations in Jackson for Christmas today. New employee Kyle Millar started last week- doing great. Sutter Street Extension finishing up a punch listnearly complete.

Vice Mayor Simmons inquired about the plates downtown. Wilder advised he is meeting with WGA, they are talking with the Historic Foundation about lumber found there to coordinate if it needs to be saved and logistics- likely an old cistern.

Wilder will be out on leave beginning 11/27 for a few weeks.

Fire Chief, Ryan Pidgeon – Increased calls this month- 176, about 8 more than average. On track to hit 2,000 calls for service for 2024, highest ever. Moving forward with one of the three volunteer applicants. May be starting an EMT program at Argonaut HS. A grant opportunity opened today and Fire will be trying to obtain an exhaust system for both stations, increasing health and safety for fire staff.

Vice Mayor Simmons inquired about burning in Jackson. Pidgeon advised Jackson is following CalFire and burning is now allowed in Jackson city limits.

Police Chief, Chris Mynderup – Effective November 1, 2024, Michele Hopper has been promoted to Detective. Took third place in the People’s Choice Award at the Second Annual Burger Battle at Harris Casino on November 2nd- proceeds all go to ARC of Amador and Calaveras. Veteran’s Day Paradesuccess, no issues, minimal rain.

City Attorney Representative, Joanna Gin (remote) – No report.

City Manager, Carl P. Simpson – Met with a vendor last week with Chief Pidgeon about refurbishing both fire trucks for the price of what one truck would cost. The company is out of Nevada, just over the

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November 12, 2024 City Council Meeting Minutes
state line, so they may do a site visit to the factory to view their operation. Chief Pidgeon brought forward this idea which may be a great opportunity for fire fleet.

5. COUNCIL REPORTS.

This section is to provide Council members an opportunity to present reports on their activities and to request item be placed on future agendas.

Councilmember Gonsalves – Attended the Veteran’s Day Parade on 11/11.

Councilmember Godde – Reinforced the old Broadway Bridge at the Kennedy Mine Foundation by the amphitheater off Jackson Gate Road in preparation to bring larger equipment across to refurbish Wheel No. 1. He served lunch at the Amador Senior Center. Attended the Veteran’s Day Parade. Cemetery Clean Up is this Saturday 11/16/24 10AM-12PM and volunteers are welcome.

Vice Mayor Simmons – No report.

Mayor McLean – Attended the Amador County Transportation Commission meeting.

6. DISCUSSION CALENDAR.

For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussion.
a. Receive, discuss and provide direction regarding (verbal) report from the Homeless Outreach Coordinator regarding the City’s response to homeless issues [Christine Platt].

Christine advised two clients over sixty years of age were connected with Adult Protective Services for resources. Working with Valley Mountain Regional Center for another client to get into permanent housing. Mormon Church donated approximately ten totes worth of clothing items for unsheltered. HAP-5 funds application is in December through HUD, which funds her position along with HIP. It covers approximately $500k for agencies Countywide. Victory Village received some of those funds last year as well.

Vice Mayor Simmons inquired about advising the unsheltered about the ordinance being adopted this evening. Christine advised she has talked to some of them about it but has not handed out any flyers or handouts about it. She values that the changes can provide some more power to law enforcement, and we should also be mindful that these are people at the same time.

Chief Mynderup acknowledged the ordinance and reminded Council there are only 6 officers in Jackson. Disrupting camps has the potential to force them into public more, which could increase call volume which decreases their availability to respond to other issues. The homeless issue must be approached logically with a plan in place which Council can be part of creating.

Christine advised in the past 3.5 years calls for service for homeless have decreased as a result of her interactions and relationship development. She does not want to see the progress she has made undone by breaking the trust she’s worked hard to build. Working as a community to

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November 12, 2024 City Council Meeting Minutes
produce a real solution to resolve homeless issues (including the County), such as sanctioned camping places as other cities have done with a goal of needing less law enforcement involvement, which is expensive.

Councilmember Godde inquired if PD receives less calls since she has started with the City.

Christine advised Chris would need to pull those numbers. She believes the severity of responses are less chaotic. Godde thanked her for helping unhoused individuals who are receptive to her help. Christine reminded everyone that it sometimes takes multiple attempts and efforts to get someone clean or to accept help.

Mayor McLean advised he is not worried about unhoused who are not receptive to help. b. Update on Agreement with Restore Amador, L.L.C.

Patrick and Jaime Macklin advised there has been some disagreement over the terms of the agreement for this grant. They have no issue with a repayment clause to protect the City’s interest, but are concerned with some of the other terms.

Councilmember Gonsalves inquired of City Manager Simpson about the changed details in the agreement. Simpson advised their was some added language in the draft agreement from the City attorney’s office that were not supposed to be included in the agreement, such as use of the facility by the City for a certain number of days “in perpetuity”. The Macklin’s requested to discuss the issue with Council again before moving forward with an agreement. Simpson advised the Macklin’s are requesting the agreement to have less strings attached but keep the repayment clause to protect City interests.

Councilmember Gonsalves inquired about TOT grant restrictions, if any. City Manager Simpson advised this is a significant Capital Improvement Project on private property, but the City does have a record of issuing TOT funds to enhance private property in the past. Mayor McLean advised the agreement should benefit the City to some degree. Gonsalves noted use of the parking lot and City use of the facilities should cover benefit to the City.

City Attorney Representative Joanna Gin confirmed the grant of TOT funds is not an issue so long as there is a public purpose, which can be quite broad, such as economic development and use of the venue for public purposes. Best practices include having terms and conditions of the grant memorialized in a contract, in case the terms are violated.

Jaime Macklin inquired whether the original proposal outlining those terms covers that requirement.

Gin responded and advised a proposal is not binding and should be evaluated as to whether it is consistent with the grant requirements. Nothing is binding until a contract is signed, and the City Attorney’s office recommends a contract for this amount.

Vice Mayor Simmons advised he was the only dissenting vote to the approval of this request, and his only concerns included repayment if sold within 5 years and City use of the parking lot. He is not concerned about securing days of use.

Mayor McLean directed staff to continue to work out the details of the contract with the City Attorney and return to Council for review at a future meeting. c. Second reading and adoption of Ordinance No. 731 Amending City of Jackson Municipal Code Sections 8.28.020 and 8.28.030 of Chapter 8.28 of Title 8 of the Jackson Municipal Code Related to Encampments within the City Limits.

City Manager Simpson emphasized the importance of producing plan with the Police Chief on how to incorporate this ordinance, and conversations should continue with the Sheriff’s office to coordinate efforts.

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November 12, 2024 City Council Meeting Minutes
Vice Mayor Simmons inquired if we will be connecting with Sutter Creek and Ione. Simpson advised those cities respond that they do not have issues with unsheltered in their communities, but we can reach out to them about the impacts of this ordinance.

Mayor McLean advised flyers should be handed out to the unsheltered to inform them of the ordinance.

Simpson advised he has encouraged Ms. Platt and Chief Mynderup to connect with other cities for best practices for implementing the new law changes.

Councilmember Gonsalves inquired about private property mentioned in the ordinance and notifications should be sent to businesses and plaza owners.

City Attorney Representative Joanna Gin clarified the ordinance changes involved here pertain only to public camping, as well as calling out specific public places where public camping is prohibited. The City already has a code related to camping on private property, which are not being changed tonight.

Vice Mayor Simmons inquired if there could be any potential litigation in light of these changes to the code. Gin advised law enforcement still has the discretion on how to utilize resources.

City Manager Carl Simpson advised staff can prepare flyers and do some outreach to notify plaza owners and business owners as requested by Council.

Chief Mynderup pointed out there is a difference between camping and sitting in a park, and the law has to be applied equally, respecting everyone’s rights. For example, Fresno’s new ordinance is dicey. If business owner’s want unhoused individuals to be addressed for trespassing on private property, police can respond to those complaints. PD makes many contacts with the homeless on a regular basis.

Councilmember Godde expressed trust in staff judgement on how to properly implement the changes to the ordinance.

Mayor McLean asked for public comments and received none. Mayor requests a motion.

Motion to adopt Ordinance No. 731 Amending City of Jackson Municipal Code Sections

8.28.020 and 8.28.030 of Chapter 8.28 of Title 8 of the Jackson Municipal Code Related to Encampments within the City Limits dated November 12, 2024 as presented. Moved by Vice Mayor Simmons, seconded by Councilmember Godde, and carried by a 4 to 0 vote:

AYES: McLean, Simmons, Godde, Gonsalves
NOES: None
ABSENT: None
ABSTAIN: None
d. Discussion regarding City Council regular meeting times.

Mayor McLean advised during a discussion with the Mayor of Calistoga he learned they only meet once every three weeks, which saves the city time and resources preparing for Council meetings.

This is something that may be worth considering for Jackson to be more efficient.

Councilmember Gonsalves stated every three weeks appears complicated and confusing for the public. She stated she is not opposed to monthly meeting and special meetings can be scheduled in between if needed with 24-hour notice, but this may not provide the public with as much notice to stay involved. Vice Mayor Simmons agreed. Gonsalves stated this could create a scheduling issue with overlapping meeting nights with other surrounding cities.

Councilmember Godde advised it is worthwhile considering staff concerns about efficiency anytime those ideas are proposed. If we reduce meetings, a press release may be needed or weekly updates to the public in between meetings to keep everyone informed.

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November 12, 2024 City Council Meeting Minutes
Vice Mayor Simmons expressed concerns with Councilmembers not showing up to meetings and prefers there be no change.

City Manager Simpson advised paying bills was a concern and inquired about his authority to approve between meetings if they are reduced.

City Attorney Representative Joanna Gin advised ordinance readings could be affected, as they require a first and second reading. Therefore, an ordinance change could end up taking up to 90 days if Council only meets monthly. The City Manager is able to approve payments between meetings.

Mayor McLean asked for public comments.

Marilyn Lewis stated this item is not on the agenda. Mayor McLean and Vice Mayor Simmons advised it is listed under the discussion agenda.

Debby Collins expressed a preference for two meetings a month.

Council agreed to keep two meetings a month at the current frequency and to revisit the meeting time after the fifth councilmember is appointed.

7. REGULAR MEETING ADJOURNMENT.

Mayor McLean adjourned the meeting at 7:28 p.m. to 6:30 p.m. on November 25, 2024.

ATTEST:
__________________________________ __________________________________ John Georgette, City Clerk Date Approved

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CITY OF JACKSON
City Council Special Meeting Minutes
Thursday, November 21, 2024 2:30PM
Mayor and Council Members
Steve McLean, Mayor
Chad Simmons, Vice Mayor
Max Godde, Council Member
Connie Gonsalves, Council Member
ABSENT: None
Joanna Gin, City Attorney Representative
Staff Members:

Carl P. Simpson, City Manager
Carleen Kirkpatrick, Deputy City Clerk
Dalacie Blankenship, Finance Manager/HR
Angelica Ervin, Accounting Manager
Mayor McLean called the meeting to order at 2:29 p.m.

1. APPROVAL OF AGENDA.

Motion to approve the City Council Agenda dated November 25, 2024 as presented. Moved by Councilmember Gonsalves, seconded by Councilmember Godde, and carried by a 4 to 0 vote:

AYES: McLean, Simmons, Godde, Gonsalves
NOES: None
ABSENT: None
ABSTAIN: None

2. CLOSED SESSION.

CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Government Code § 54954.5(f))
Agency designated representatives: Carl Simpson, Josh Nelson Employee organizations (under discussion): JPFA, JPOA, SEIU No reportable action.

3. CLOSED SESSION ADJOURNMENT.

Mayor McLean adjourned the meeting at 3:45 p.m.

ATTEST:
__________________________________ __________________________________ John Georgette, City Clerk Date Approved

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Item 4b

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Item 4c

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Item 4d

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CITY OF JACKSON
Council Meeting Memorandum
Monday, November 25, 2024 – 6:30 PM Regular Meeting
To: Honorable Mayor and Members of the City Council
From: Carleen Kirkpatrick, Deputy City Clerk
Date: November 22, 2024
Agenda Item #4e: Regularly scheduled City Council, Planning Commission, Cemetery Committee & Economic Development Committee meeting dates for year 2025 _____________________________________________________________________________________ Pursuant to the City of Jackson Municipal Code Section 2.04.010 and 2.04.020, regular meetings of the city council are held on the second and fourth Mondays of each calendar month at the City Hall, 33 Broadway, Jackson, CA 95642. Other Committee scheduled meeting dates are as listed below.

Regular City Council Meetings Schedule - Year 2025
Monday, January 13, 2025
Monday, January 27, 2025
Monday, February 10, 2025
Monday, February 24, 2025
Monday, March 10, 2025
Monday, March 24, 2025
Monday, April 14, 2025
Monday, April 28, 2025
Monday, May 12, 2025
Tuesday, May 27, 2025 (Monday is Memorial Day)
Monday, June 9, 2025
Monday, June 23, 2025
Monday, July 14, 2025
Monday, July 28, 2025
Monday, August 11, 2025
Monday, August 25, 2025
Monday, September 8, 2025
Monday, September 22, 2025
Monday October 13, 2025
Monday, October 27, 2025
Monday November 10, 2025
Monday, November 24, 2024
Monday, December 8, 2024
Monday, December 22, 2024 (Expect to Cancel)

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Item 4e
Council Meeting Memo – Page 2
Regularly Scheduled Meeting Dates for Year 2025
Regular Planning Commission Meetings Schedule – Year 2025 (as needed basis) Tuesday, January 21, 2025 (Monday is Martin Luther King Jr. Day) Tuesday, February 18, 2025 (Monday is Presidents’ Day)
Monday, March 17, 2025
Monday, April 14, 2025
Monday, May 19, 2025
Monday, June 16, 2025
Monday, July 21, 2025
Monday, August 18, 2025
Monday, September 15, 2025
Monday, October 20, 2025
Monday, November 17, 2025
Monday, December 15, 2025
Regular Cemetery Committee Meetings – Year 2025
Wednesday, January 8, 2025
Wednesday, February 12, 2025
Wednesday, March 12, 2025
Wednesday, April 9, 2025
Wednesday, May 14, 2025
Wednesday, June 11, 2025
Wednesday, July 9, 2025
Wednesday, August 13, 2025
Wednesday, September 10, 2025
Wednesday, October 8, 2025
Wednesday, November 12, 2025
Wednesday, December 10, 2025
Regular Economic Development Committee Meetings – Year 2025 Wednesday, January 29, 2025
Wednesday, February 26, 2025
Wednesday, March 26, 2025
Wednesday, April 30, 2025
Wednesday, May 28, 2025
Wednesday, June 25, 2025
Wednesday, July 30, 2025
Wednesday, August 27, 2025
Wednesday, September 24, 2025
Wednesday, October 29, 2025
Wednesday, November 26, 2025
Wednesday, December 31, 2025 (Expect to Cancel)

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Resolution No. 2024-42
A Resolution of the City Council of the City of Jackson Intending to Obligate the American Rescue Plan Act (ARPA) Fund for Certain Uses
WHEREAS, the City of Jackson received a total of $1,157,831 in ARPA funds, and all funds are required to be obligated by December 31, 2024 and spent by December 31, 2026; and WHEREAS, the ARPA revenues can only be spent on approved purposes pursuant to the Act; and
WHEREAS, the City of Jackson has sustained revenue loss according to the accepted rules; and
WHEREAS, the City Council directed all city departments to bring expenditure needs that comply with ARPA regulations; and
WHEREAS, in July of 2023 the City Council authorized the use of ARPA funds to purchase heavy equipment for Public Works, and equipment purchase of a forklift meets ARPA criteria in that it not only enhances public health but improves city’s infrastructure; and WHEREAS, in April of 2024 the City Council authorized the use of ARPA funds to purchase a forklift for the Wastewater Treatment Plant; pay for information technology upgrades to include new servers; and de-obligated $10,000 due to a difference in scope of work for City Hall security upgrade projects; and
WHEREAS, city departments continued to meet regarding ARPA fund expenditures, and have reached a tentative plan which was approved by the City Manager for the consideration of the City Council; and
WHEREAS, the City Manager has found that the proposed projects are in compliance with the ARPA expenditure requirements.

NOW, THEREFORE, BE IT RESOLVED that City Council of the City of Jackson does hereby consider the recommendation by the City Manager, and direct the following:
a. Formally de-obligate the remaining balance for Stark Lane Bridge as previously approved in April of 2024.
b. Formally change previous obligation of $345,000.00 for the purchase of a new fire engine to the refurbishing of both current fire engines 6332 and 6333. c. Formally increase the above obligation for fire engines to $521,340.34, which is equal to the remaining balance of ARPA funds.
d. Increase the previous obligation for two police vehicles by $17,266.06, as this was the actual cost and beyond the margin of 5%.

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Item 4f
e. Increase the previous obligation for IT Services by $1,443.11, as this was the actual cost. f. Maintain the previous approval on July 24, 2023 which funded the following projects or purposes: heavy equipment for public works, streets, water, and/or sewer needs; and other possible infrastructure, public safety, and public health related needs. g. Maintain previous approval on April 22, 2024 for the purchase of a forklift for the Wastewater Treatment Plant and information technology upgrades to include new servers, as well as de-obligation of $10,000.00, due to the difference in scope of work for City Hall security upgrade projects.
h. The City Manager and the Finance Department provide periodical reports to Council on ARPA use and fund balances.
i. The City Manager and the Finance Department ensure proper use of ARPA fund and submit required reports to Treasurer’s Department.

The foregoing resolution was duly passed and adopted by the City Council of the City of Jackson at a regular meeting on the 25th day of November, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

City of Jackson

_______________________
Steve McLean, Mayor
ATTEST:
___________________________
John Georgette, City Clerk

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Contract Item Description

01.05 Level II The fire apparatus shall be refurbished to the Level II standards of the NFPA Refurbishment 1912 Standard for Fire Apparatus Refurbishing Current Edition.

01.1 O Break Down The apparatus shaii be disassembied including removai of aii boit-on Items, Apparatus interiors, and major components as necessary for the below statement of work.

01.15 Incoming Inspection Upon arrival, the apparatus shall be inspected, road tested, and pumped (if applicable) per the NFPA 1911 Standard for Inspection, Maintenance, and Testing of In-Service Automotive Fire Apparatus. An inspection checklist shall be completed and system/component deficiencies identified which are not scheduled to be repaired/replaced shall be communicated to the Purchaser.

As part of the incoming inspection, the apparatus shall be weighed (both axles). Upon completion of the refurbishment, the apparatus shall be weighed again (both axles). The refurbished apparatus will not exceed the GAWR & GCWR, or GVWR of the chassis when carrying the estimated inservice Weight of the unequipped apparatus as defined in NFPA 1912 Section 4.8.2.

01.20 Shipping The Purchaser shall deliver the apparatus to Firetrucks Unlimited. Upon completion of the refurbishment, the Purchaser shall be responsible for pickup of the apparatus. A freight quote can be provided upon request.

02.01 Frame Rails The frame shall be inspected. Broken and loose bolts shall be replaced with new. Deficiencies found during inspection will be reported to the Purchaser and repairs shall be quoted via change order.

03.05 Universal Joints & The drive shafts shall be removed and the universal joints and carrier Carrier Bearings (2X4) bearings shall be replaced with new components, meeting OEM recommendations. The drive shafts shall be re-balanced and re-installed.

04.03 Engine Service A full engine preventive maintenance (PM) service shall be performed, including the replacement of all filters and fluids, including power steering fluid. During the engine service, a visual inspection will be conducted to identify signs of wear, fluid leaks, loss of power, rust, corrosion, and other potential issues. Firetrucks Unlimited shall notify the Purchaser in writing of any necessary repairs identified.

04.15 Air Intake System The air intake filter shall be replaced with a new, meeting OEM specifications.

05.15 Radiator & Charge The radiator shall be completely removed and re-cored. The radiator shall be Air Cooler Overhaul reassembled with new hardware, sight glass, drain plug, and gaskets. The charge air cooler shall be cleaned and pressure tested. The charge air cooler shall be re-installed using new silicone hoses. All clamps shall be replaced.

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07.01 Fuel & Air Systems - A thorough inspection of the fuel and air system components shall be Inspect & Advise conducted. This inspection will include checking for air or fuel leaks, signs of wear, or any other issues that may affect system performance. Firetrucks Unlimited shall notify the Purchaser in writing of any problems identified during the inspection.

08.01 Exhaust System The existing Ward Exhaust Filtration system and its associated components shall be removed and converted into a traditional exhaust system. The reconfigured system will maintain the current exhaust termination point, ensuring minimal structural modifications.

The remaining exhaust system components shall be visually inspected. This inspection will include checking for leaks, loose hangers, rusted tubing, signs of wear, or any other issues that could affect the performance of the exhaust system. Firetrucks Unlimited shall notify the Purchaser in writing of any problems identified during the inspection.

10.05 Brake Chambers, The front and rear brakes shall be replaced to include brake chambers, Shoes, Drums, Slack shoes, drums, slack adjusters, and ABS wheel sensors. The components Adjusters shall meet OEM specifications.
2 Axles - Drum Brakes Only

11.05 Springs, Pins, The front and rear spring suspensions shall be replaced with new Bushings, U Bolts components meeting OEM specifications including GVWR, GCWR, and GAWR ratings. Replaced components include springs, pins, bushings, and U bolts.

11.1 0 Shocks The front shocks shall be replaced with new meeting OEM specifications.

13.20 Transmission 4000 The transmission shall be removed and replaced with a remanufactured Series Remanufactured transmission of like make and model.

14.06 Batteries All batteries shall be replaced. The new batteries will be Group 31 & will have new Battery Links will be installed.

Qty. 6

14.10 Heavy Gauge Battery The wiring from the batteries to the starter shall be replaced with new Wiring meeting OEM specifications.

14.11 Chassis Wiring The chassis wiring harness shall be inspected including the condition of the Harness wires, connectors, relays, fuses, and/or circuit breakers and related components. The chassis wiring system shall be repaired including chafing, shorts, loom, frayed wires, bad connections, and faulty components.

14.12 Body Wiring Harness The body wiring harness shall be inspected to include the condition of the wires, connectors, relays, fuses, and/or circuit breakers and related components. The body wiring system shall be repaired including chafing, shorts, bad connections, and faulty components.

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14.14 Warning Lights - Zone A Upper:

Zone A (Whelen Hundred The light bar shall be removed and replaced with a new 72-inch Whelen Edge Series) Ultra Freedom light bar. The light bar shall be populated with eight (8) red forward-facing flashing LED modules, and four (4) red side-facing flashing LED modules unless otherwise specified by the Purchaser. The lenses shall be ciear.

Zone A Lower:

The lower forward-facing emergency lights shall be replaced with two (2) Whelen 600 Series Rota-Beam Series LED light head(s), one on each side.

The LED color and lens color shall be red unless otherwise specified by the Purchaser.

14.17 Reflectors The red and amber reflectors shall be replaced with new meeting'°OT standards.

14.18 Warning Lights - Zone B/D Upper:

Zone B & D (Whelen The upper lights on the body shall be replaced with two (2) Whelen 900 Hundred Series) Series LED light head(s), one per side. The LED color and lens color shall be red. The light heads shall be mounted in a chrome bezel.

Zone B/D Lower:

The lower side facing emergency lights shall be replaced with four (4) Whelen 600 Series LED light head(s), three on each side. The LED color and lens color shall be red. The light heads shall be mounted in a chrome bezel.

14.20 Warning Lights - Zoner C Upper:

Zone C (Whelen Hundred The rear upper warning lights shall be replaced with two (2) Whelen 700 Series) Series LED light head(s) one on each side. The LED color and lens color shall be Amber. The light head shall be mounted in the existing location with new chrome bezels.

Zone C Lower:

The rear-facing emergency lights shall be replaced with two (2) Whelen 600 Series LED light head(s). The LED color and lens color shall be red. The light heads shall be mounted in separate chrome bezels.

14.23 Clearance/Marker The clearance/marker lighting shall be replaced with new LED light heads Lighting similar in shape and size to the original clearance lighting.

14.24 Brake, Reverse & Front
Turn Signals (Whelen The turn signal will be replaced with a Whelen 600 Series Amber Turn Signal Hundred Series) with an Arrow Pattern, mounted in the existing configuration with a common bezel for the forward-facing emergency lights.

Rear:

The brake, reverse, and turn signal lighting shall be replaced with new Whelen 600 Series LED Brake/Tail, Turn signal, and Backup light heads. The

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rear-facing lights shall be mounted in new 3-pack chrome bezels.

14.39 Scene Lighting - 12 A new Firetech 72-inch brow light shall be installed unless otherwise volt Brow Light specified by the Purchaser. The light will be installed at the front of the apparatus. The light head shall be 20,000 lumens. The brow light shall be operated by a switch located in the cab. The outer light housing will be white unless otherwise specified.

14.40 Scene Lighting - 12 The surface mounted scene lighting on the cab and body shall be replaced volt Surface Mount with Firetech FT-GESM-8 Guardian Elite Scene Light(s) with chrome bezel, one (1) on each side of the cab & two (2) on each side of the body, totaling six (6). The existing pole lights in the pump panel area (2) will be removed and all the old mounting holes shall be filled.

14.43 Headligtits The headlights shall be replaced with new Firetech HiViz LED Headlights w/Hi and Low beams.

17.11 Windshield Washing The windshield washing system shall be inspected and overhauled to System include new blades, new hoses, nozzles (if necessary), and fluid. Firetrucks Unlimited shall notify the Purchaser in writing of any additional repairs identified.
17 .14 Cab Windows The cab's power windows will be converted to manual cranking windows by replacing the window regulators and hardware and modifying the door panels to fit the new operation style. The existing door panels may need to be replaced.
17 .19 Cab Door Seals The cab door seals shall be replaced with new OEM door seals. The doors shall be adjusted for proper fit after new seals are installed.

17.23 Seat Upholstery The seat upholstery shall be replaced with a new GREY Durawear material.

Vinyl may be requested for an additional fee.

Quantity: 3

17.27 Seat Belt(s) The seat belt(s) shall be replaced with new NFPA-compliant red seat belt(s) and receivers meeting OEM specifications.

Quantity: 4
17 .29 Officer's Seat The officers' seat shall be replaced with a new H.O. Bostrom Tanker 450 SCBA seat with grey Durawear material unless otherwise specified by the Purchaser. The seat shall be equipped with SecureALL SCBA brackets. 17 .46 Warning Stickers The required safety labels inside the cab and around the apparatus shall be replaced with new.
17 .49 Cab Hardware Broken or missing cab hardware including latches, A/C louvers, clips, hooks, and brackets shall be replaced as necessary.

17.50 Heating The cab heater system shall be inspected for proper operation. Heater hoses shall be replaced with new. If the heating system is not functioning correctly, Firetrucks Unlimited shall notify the Purchaser in writing of any problems

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discovered during the inspection.

17.51 Air Conditioning The air conditioning system shall be inspected, evacuated, and recharged. A new dryer shall be installed and a/c lines shall be replaced as needed. A new A/C compressor shall be installed & new A/C Condenser fan(s) will be installed.

18.10 Compartment Doors Exterior compartment doors will be inspected for proper operation. Existing - Hinged door latches and handles will be adjusted and lubricated. New door seals, stays, shocks, springs, and straps will be installed, meeting OEM specifications. Broken, missing, or damaged door components shall be replaced or repaired as necessary.

18.93 Metal Surface All non-welded exterior aluminum diamond plate and stainless steel panels Cleaning & Polishing shall be removed from the apparatus. The removed surfaces will be chemically cleaned, de-oxidized, and machine polished. Upon reinstallation, a new gray seam seal bead shall be applied to prevent water intrusion behind the reinstalled panels.

19.05 Steam Cleaning The apparatus shall be completely steam cleaned to remove all debris, dirt, oils, grease, and other contaminants.

19.46 Touch Up/Blending The cab and body exterior paint shall be touched up/blended and buffed. and Buff Existing decals will be removed. The exterior cab and body shall be inspected for any needed bodywork and/or corrosion. Inspection findings will be reported to the Purchaser and quoted via change order.

19.61 Wheels Polishing The front and rear outer aluminum wheels shall be polished.

19.70 Reflective Striping 3M Scotchlite striping will be provided. The stripe will be applied on a minimum of 60% of each side, 60% on the rear, and 40% on the front of the unit. The Scotchlite stripe layout will be specified by the Purchaser. The Purchaser will specify the color of the Scotchlite striping.

19.80 Lettering & Graphics 3M Scotchlite lettering and graphics shall be provided on the cab doors. The Purchaser will provide the original artwork to Firetrucks Unlimited. If the' original artwork is not available, Firetrucks Unlimited offers design services for an additional fee. The Purchaser may request lettering and graphics on the body, or aerial billboard for an additional fee.

20.12 Pump Packing The gearbox shall be inspected. The pump shall be re-packed. Oil change included.

20.15 Primer Rebuild The existing primer shall be rebuilt.

20.19 Auxiliary Pump The Darley 2.5 AGE auxiliary pump shall undergo a thorough inspection and testing. The pump bodies and impellers shall be flushed with clean water.

Internal components will be inspected for any signs of damage, including pitting, spider cracks, and worn bearings. The impeller's wear rings, seals,

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and gaskets shall be replaced. Standard packing is included in the process.

The pump shall be serviced with new fluids and filters. (Serial Number: 32400)

20.28 Pump Test The pump shall be dynamically tested for leaks and to ensure NFPA capacity ratings are met. A Firetrucks Unlimited pump certification will be provided when the work is complete.

20.29 Discharge and The relief valve body will be removed from the pump body,.thoroughly Intake Relief Valves cleaned, and inspected for pitting and other evidence of wear. Small imperfections will be sanded or honed to reduce the size and allow smooth operation. The relief valve will be reinstalled and tested to ensure proper operation per the manufacturers and NFPA standards.

20.30 Rebuild Discharge & All discharge, tank fill, tank to pump and auxiliary inlet valves will be removed Intake Valves from the adjacent piping to facilitate cleaning and allow bench rebuilding.

The valve seals and valve ball will be removed and replaced with a new stainless-steel type (Akron only). New seals and O-rings will be installed per the manufacturer's recommendation.

20.37 Hose Reel One (1) Hannay brand electric rewind hose reel shall be provided and installed in the dunnage area above the pump, on the D/S. The hose reel shall have a capacity for 150 feet of 1-inch booster hose. A 1 SO-foot Reel Lite 1-inch booster hose shall be provided and installed on the hose reel. The controls shall be mounted to the D/S pump panel.

The hose reel shall have a manual rewind option.

Hose rollers shall be added.

20.48 Intake Screens The pump intake screens shall be replaced with new.

20.50 Pump Panels The pump panels shall be completely disassembled including removal of gauges, valve linkage, caps, plumbing, placards, throttle, etc. The pump panel shall be cleaned prior to reassembly.

21.32 Foam System The existing foam system will be removed, including metering valves, Removal applicable gauges, harnesses, and adapter plates. All parts will be disposed of unless otherwise specified by the Purchaser. (This does not include installing a new foam system and may be quoted upon request.)

22.10 Water Tank The water tank shall be inspected and tested for leaks. Any damage/leaks Inspection and Repair shall be reported to the Purchaser for advisement.

26.01 Re Assembly Upon completion of mechanical overhaul and paint processes, items previously removed and not specifically addressed in the above statement of work shall be re-installed on the vehicle including: grab rails, rub rails, emergency lighting, DOT lighting, scene lighting, diamond plate, steps, bumpers, tow hooks/eyes, doors, cab interiors, antennas, radios, hose bed, hose bed dividers, reels, monitors, brackets, shelving, ladder rack, hard suction mounts, door handles, door hardware, panels, mirrors, windshields,

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speakers, air horns, fenderettes, and grills.

26.02 Detailing & Before the final delivery of the apparatus, the interior and exterior be cleaned Finalization and detailed. The finalization process detailing will include installation of NFPA-required labels, checking fluid levels, sealing and caulking required areas of the cab and body, paint touch-up, etc.

26.03 Final Inspection & A Final Inspection walk around will be done with the Purchaser. During the Punch List final inspection with the Purchaser, a project manager shall be present at the walk-around and answer questions the Purchaser may have about the refurbishment. After the final inspection notes are complete, any deficiencies will be corrected prior to the scheduled delivery.

26.08 Warranty A 1-year limited warranty shall cover your refurbished apparatus for all services outlined in the above statement of work. Warranty includes parts and workmanship.

Total: $350,659
Terms & Conditions:

Quote valid for 90 days
50% Deposit Upon Proposal Signing, Remaining Balance Due Upon Production Completion.

Tax Exemption: Tax exemption requires the submittal of a tax exemption form.

Freight Services May be Quoted Separately Upon Request
Accept & Sign:

Signature:

Date:

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DOUBLE THE SERVICE LIFETIME OF YOUR FIRE TRUCK FOR HALF THE PRICE OF BUYING NEW (OR LESS)!
Is your department operating on a limited budget? Do the high prices of new trur.k� lllu ·�,=.'Kell :, •. , ____ ...... lldlU LU __!::jt::l _ .. t::Vt::1yu1 --•-Y•.4,l..'111 -g .. yv -u need to keep up w·1th the demand? • , � ·� 11�•-- ,v If so wo'.-o ho.-o tn help! Our refurbishment services have helped fire departments all over the world get more of the equipment they need while saving millions of dollars. We invite you to learn how high-quality refurbished equipment will help your department achieve its public safety mission and save you a ton of money!
WHAT IS FIRE TRUCK REFURBISHMENT?
Fire truck refurbishment is a proven fleet maintenance and replacement strategy that significantly lowers your department's overall fleet costs. The refurbishment process includes upgrading, repairing, and refinishing components of your truck to transform it into a like new condition. Upon completion, your certified refurbished truck will look and feel just like new and will be ready for another lifetime of front-line service!

HDW IT WDRKS
Assessment: We provide a free assessment of your fleet and work with you to determine which trucks are good candidates for refurbishment. If your fleet doesn't have any good candidates, we offer certified used fire trucks from our inventory that are ready for refurbishment.

Choose a Refurb Package: Choose from three refurb packages: Core, Silver or Gold.

You may customize any package to meet the needs of your department.

Final Inspection & Delivery: Your team will visit our facility near Las Vegas to inspect the finished truck. A travel allowance may be added to your proposal upon request. We review the project scope together to ensure you are fully satisfied with the work performed before your true� returns to service. We have a network of transportation partners who can assist with the pickup and delivery of your apparatus which can be quoted separately.

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WHAT CUSTOMERS ARE SA YING
Glen Smith
Pflugerville Fire Department
"We Weie looking f Oi an economical way to refresh our fleet when we heard about Firetrucks Unlimited. After speaking with their representatives and visiting with another Fire Department in our area that had trucks refurbished by FTU, we decided to move forward on two trucks. Once we visited the factory and interacted with their team our confidence grew. There we found a group of professionals dedicated to restoring trucks to a "like new" condition. We were pleased with the process and impressed with the final product - a refurbished pumper at less than half the cost of a new one. The Firetrucks Unlimited team is a first-class organization. Their customer service, operations and service personnel are a pleasure to work with and extremely responsive to our requests and needs."
Larry Hoffman
Whatcom County Fire District No. 7
"We are extremely pleased with FTU and the job they did to completely reconfigure our 1998 Pierce Dash pumpers. The workmanship is outstanding, and the experience was top notch ... The ·entire experience was great from the initial meeting, and bidding process to the work on all 3 units. FTU has been gracious and worked alongside us every step of the way to extend the life of our equipment." Mark Dillon
Coolidge Fire Department
"Their sales staff and production staff are second to none. Excellent work ... great communication and reasonable prices. The truck we purchased was in rough shape, but it came out looking like and operating like a new delivery vehicle." Charles Shill
Pelham Batesville Fire Department
"The perfect solution to save money for the taxpayer and at the same time provide nice equipment for our firefighters. This fire engine has always been one of the favorite trucks for our guys to drive. Even when new fire engines were purchased, they all fell short when compared to this older truck. Firetrucks Unlimited gave us the option to have this unit refurbished and continue to serve the community and firefighters for a long time to come ... The unit came out BETTER than we had imagined that it was going to be. The attention to detail and quality of the craftsmanship by the employees shows in the final product. We are looking at sending another unit to them soon."

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Bret F. Scholz
Fort Mojave Mesa Fire Department
"Firetrucks Unlimited is redefining the emergency apparatus refurbishment industry.

Their industry-leading experience, knoyVledge, workmanship, and customer service is why I chose Firetrucks Unlimited.

I was so pleased with their quality of work and their outstanding customer service I chose their services again, to refurbish our ladder truck.

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Contract Item Description

01.05 Level II The fire apparatus shall be refurbished to the Level II standards of the NFPA Refurbishment 1912 Standard for Fire Apparatus Refurbishing Current Edition.

01.10 Break Down The apparatus shall be disassembled including removal of all bolt-on items, Apparatus interiors, and major components as necessary for the below statement of work.

01.15 Incoming Inspection Upon arrival, the apparatus shall be inspected, road tested, and pumped {if applicable) per the NFPA 1911 Standard for Inspection, Maintenance, and Testing of In-Service Automotive Fire Apparatus. An inspection checklist shall be completed and system/component deficiencies identified which are not scheduled to be repaired/replaced shall be communicated to the Purchaser.

As part of the incoming inspection, the apparatus shall be weighed {both axles). Upon completion of the refurbishment, the apparatus shall be weighed again (both axles). The refurbished apparatus will not exceed the GAWR & GCWR, or GVWR of the chassis when carrying the estimated inservice weight of the unequipped apparatus as defined in NFPA 1912 Section 4.8.2.

04.06 ISL Cummins The Cummins ISL series engine shall be removed and rebuilt, matching the OEM specifications. This includes a remanufactured starter, cylinder head, water pump, air compressor, and turbocharger. A new crankshaft, rocker's arm, pistons, piston rings, liners, retainers, and rods. New valves & valve seals, cylinder screws, head gaskets, main bearing, camshaft, thrust washers, oil pan gasket, fuel injectors, timing belt/chain & tensioners, level sending units, coolant hoses, thermostat, and other necessary parts. EGR Cooler will also be replaced, if applicable. The engine will be reinstalled and tested for proper operation.

04.15 Air Intake System The air intake filter shall be replaced with a new, meeting OEM specifications.

05.15 Radiator & Charge The radiator shall be completely removed and re-cored. The radiator shall be Air Cooler Overhaul reassembled with new hardware, sight glass, drain plug, and gaskets. The

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charge air cooler shall be cleaned and pressure tested. The charge air cooler shall be re-installed using new silicone hoses. All clamps shall be replaced.

08.01 Exhaust System - The exhaust system components shall be visually inspected. This inspection Inspect & Advise will include checking for leaks, loose hangers, rusted tubing, signs of wear, or any other issues that could affect the performance of the exhaust system.

Firetrucks Unlimited shall notify the Purchaser in writing of any problems identified during the inspection.

08.02 DPF Filter Cleaning The DPF filter shall be removed and cleaned.

11.1 0 Shocks The front shocks shall be replaced with new meeting OEM specifications.

13.02 Transmission The transmission shall be serviced with new Transynd synthetic Service transmission fluid and transmission filter. Gear oil will drained and refilled.

All filters and fluids will meet OEM specifications. During the service, a visual inspection for signs of wear, damage, and fluid leaks shall be done.

Firetrucks Unlimited shall notify the purchaser in writing of any problems discovered during the inspection. Any necessary repairs shall be quoted to the Purchaser via change order.

14.06 Batteries All batteries shall be replaced. The new batteries will be Group 31 & will have new Battery Links will be installed.

Qty. 6

14.1 0 Heavy Gauge Battery The wiring from the batteries to the starter shall be replaced with new Wiring meeting OEM specifications.

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14.14 Warning Lights - Zone A Upper:

Zone A Lower:

The lower forward-facing emergency lights shall be replaced with two (2) Whelen 600 Series Rota-Beam Series LED light head(s), one on each side.

The LED color and lens color shall be red unless otherwise specified by the Purchaser. The lightheads will be mounted in a new two-lamp headlight bezel with the new turn signals, located above the existing headlights. The old emergency lights will be removed and the old mounting holes will be filled.

14.17 Reflectors The red and amber reflectors shall be replaced with new meeting DOT standards.

14.18 Warning Lights - Zone B/D Upper:

Zone B/D Lower:

14.20 Warning Lights - Zoner C Upper:

Zone C (Whelen Hundred The rear upper warning lights shall be replaced with two (2) Whelen 900 Series) Series LED light head(s) one on each side. The LED color and lens color shall be Red. The light head shall be mounted in the existing location with new chrome bezels.

Zone C Lower:

The rear-facing emergency lights shall be replaced with two (2) Whelen 900 Series LED light head(s). The LED color and lens color shall be red. The light heads shall be mounted in separate chrome bezels.

14.23 Clearance/Marker The clearance/marker lighting shall be replaced with new LED light heads Lighting similar in shape and size to the original clearance lighting.

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14.24 Brake, Reverse & Front:

Turn Signals (Whelen The turn signal will be replaced with a Whelen 600 Series Amber Turn Signal Hundred Series) with an Arrow Pattern, mounted in a new configuration with a common bezel for the forward-facing emergency lights. The lightheads will be mounted in a new two-lamp headlight bezel with the new emergency lights, located above the existing headlights. The old turn signals and bezels will be removed and the old mounting holes will be filled.

Rear:

The brake, reverse, and turn signal lighting shall be replaced with new Whelen 600 Series LED Brake/Tail, Turn signal, and Backup light heads. The rear-facing lights shall be mounted in new 3-pack chrome bezels.

14.43 Headlights The headlights shall be replaced with new Firetech HiViz LED Headlights w/Hi and Low beams.

17.23 Seat Upholstery The seat upholstery shall be replaced with a new GREY Durawear material.

Vinyl may be requested for an additional fee.

Quantity: 3

17.27 Seat Belt(s) The seat belt(s) shall be replaced with new NFPA-compliant red seat belt(s) and receivers meeting OEM specifications.

Quantity: 4

17.29 Officer's Seat The officers' seat shall be replaced with a new H.O. Bostrom Tanker 450 SCBA seat with grey Durawear material unless otherwise specified by the

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Purchaser. The seat shall be equipped with SecureALL SCBA brackets. 17 .46 Warning Stickers The required safety labels inside the cab and around the apparatus shall be replaced with new.

17.49 cab Hardware Broken or missing cab hardware Including latches, A/C louvers, diµ::;, hook.::;, and brackets shall be replaced as necessary.

17.50 Heating The cab heater system shall be inspected for proper operation. Heater hoses shall be replaced with new. If the heating system is not ·functioning correctly, Firetrucks Unlimited shall notify the Purchaser in writing of any problems discovered during the inspection.

19.05 Steam Cleaning The apparatus shall be completely steam cleaned to remove all debris, dirt, oils, grease, and other contaminants.

19.61 Wheels Polishing The front and rear outer aluminum wheels shall be polished.

19.80 Lettering & Graphics 3M Scotchlite lettering and graphics shall be provided on the cab doors. The Purchaser will provide the original artwork to Firetrucks Unlimited. If the original artwork is not available, Firetrucks Unlimited offers design services for an additional fee. The Purchaser may request lettering and graphics on the body, or aerial billboard for an additional fee.

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20.12 Pump Packing The gearbox shall be inspected. The pump shall be re-packed. Oil change included.

20.15 Primer Rebuild The existing primer shall be rebuilt.

20.19 Auxiliary Pump The Darley 2.5 AGE auxiliary pump shall undergo a thorough inspection and testing._The pump bodies and impellers shall be flushed with clean water.

Internal components will be inspected for any signs of damage, including pitting, spider cracks, and worn bearings. The impeller's wear rings, seals, and gaskets shall be replaced. Standard packing is included in the process.

The pump shall be serviced with new fluids and filters. (Serial Number: 32400)

20.28 Pump Test The pump shall be dynamically tested for leaks and to ensure NFPA capacity ratings are met. A Firetrucks Unlimited pump certification will be provided when the work is complete.

20.29 Discharge and The relief valve body will be removed from the pump body, thoroughly Intake Relief Valves cleaned, and inspected for pitting and other evidence of wear. Small imperfections will be sanded or honed to reduce the size and allow smooth operation. The relief valve will be reinstalled and tested to ensure proper operation per the manufacturers and NFPA standards.

20.30 Rebuild Discharge & All discharge, tank fill, tank to pump and auxiliary inlet valves will be removed Intake Valves from the adjacent piping to facilitate cleaning and allow bench rebuilding.

The valve seals and valve ball will be removed and replaced with a new stainless-steel type (Akron only). New seals and O-rings will be installed per the manufacturer's recommendation.

20.37 Hose Reel One (1) Hannay brand electric rewind hose reel shall be provided and installed in the dunnage area above the pump, on the D/S. The hose reel shall have a capacity for 1 50 feet of 1-inch booster hose. A 150-foot Reel Lite 1-inch booster hose shall be provided and installed on the hose reel. The controls shall be mounted to the D/S pump panel.

The hose reel shall have a manual rewind option.

Hose rollers shall be added.

20.48 Intake Screens The pump intake screens shall be replaced with new.

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22.10 Water Tank The water tank shall be inspected and tested for leaks. Any damage/leaks Inspection and Repair shall be reported to the Purchaser for advisement.

26.01 Re Assembly Upon completion of mechanical overhaul and paint processes, items previously r�rnoved and not specifically addressed in the above statement of work shall be re-installed on the vehicle including: grab rails, rub rails, emergency lighting, DOT lighting, scene lighting, diamond plate, steps, bumpers, tow hooks/eyes, doors, cab interiors, antennas, radios, hose bed, hose bed dividers, reels, monitors, brackets, shelving, ladder rack, hard suction mounts, door handles, door hardware, panels, mirrors, windshields, speakers, air horns, fenderettes, and grills.

26.08 Warranty A 1-year limited warranty shall cover your refurbished apparatus for all services outlined in the above statement of work. Warranty includes parts and workmanship.

Total: $418,888
Terms & Conditions:

Quote valid for 90 days
50% Deposit Upon Proposal Signing, Remaining Balance Due Upon Production Completion.

Tax Exemption: Tax exemption requires the submittal of a tax exemption form.

Freight Services May be Quoted Separately Upon Request
Accept & Sign:

Signature:

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November 25, 2024
Mr. Carl Simpson
City Manager
Jackson, CA
Carl: I am requesting to place an item on the Council agenda for November 25th
• The item is a request for funding to place two new gates in the pickleball courts at Detert Park as well as a safety fence recommended by Public Works.

The need for access to this space is because there is limited space between the tennis courts and the baseball fencing for players and their chairs and equipment. This is especially so when we have events and is even problematic when we have regular play concurrent with a baseball activity.

At a recent event, we had 40 players, and it was necessary to move players seating to the parking lot in order to navigate easily to the court entrance gate.

One gate would be opposite the current one and would be of similar size. The other would be an access gate to the storage shed that the City has partially funded. Originally this shed was going to be placed at the north end of the facility which would extend into the parking area. Due to that and potential unlawful entry into the shed, we are proposing to place the shed on the East side with the shed doors abutting the proposed gate.

I have attached a summary of the three bids received for this project. Only two are from licensed contractors who submitted complete bids.

Keith Sweet, President
Amador Pickleball Club

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Item 7a
Detert Park Bid Summary. 11.19.24
Gideon Fencing
Two Gates $2325
Fence $5400
TOTAL $7725
D Fence Man
4ft Gate $1800
Shed gate $2250
Fence $7650 @ 42.50/ft=180ft. (116ft=$4930.00)
TOTAL $11,700 $8980.00
Podesta Fencing
4ft Gate $2400
Shed gate $3600
Fence No bid
Total Not Complete

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Marketing
77%
Reserves
10%
Admin
10% Collections
3%
Tourism
Marketing
District
ACT will continue to secure additional
funding from the incorporated Cities TOT
following the election, as many seats will
change.

ACT will manage the marketing as the DMO
for the region, with its current purpose
unchanged.

TMD will direct ACT's marketing campaigns.

TMD funding will be kept in a separate
account and then pooled with county TOT
funds.

TMD will focus on promoting lodging, shortterm stays, and mid-week overnights.

County TOT funds will be used to promote
all tourism in Amador, boosting tourist
spending and county revenue.

ACT TOT FUNDING TMD
TMD generated
funds will bring
ACT to 2/3 of the
minimum
funding of other
California DMOs
ACT will be
administrator of
the TMD
TMD & county TOT
combined will
allow marketing to
make a substantial
impact in market
awareness
County TOT
funds are
crucial to level
the playing field
with other
DMOs in the
region

Page 54 of 58 ends

Item 7b

PETITION TO THE COUNTY OF AMADOR

TO FORM THE AMADOR COUNTY TOURISM MARKETING DISTRICT
We petition you to initiate proceedings to form the Amador County Tourism Marketing District (ACTMD) in accordance with the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq., for the purpose of providing services as described in the summary of the Management District Plan attached hereto as Exhibit A.

Business Establishment & Address Business Owner
The undersigned is the business owner or the authorized representative of the business owner and is the person legally authorized and entitled to sign this petition.

Owner /Owner Representative Name (printed) Title
Owner/Owner Representative Signature Date
A complete copy of the Management District Plan will be furnished upon request. Requests for a complete copy of the Management District Plan should be made to:

Amador Council of Tourism
Laura Waltz
PO Box 40
Sutter Creek, CA 95685
(831) 431-0505

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EXHIBIT A

MANAGEMENT DISTRICT PLAN SUMMARY
Location: The proposed ACTMD includes all lodging businesses and all short-term rentals, existing and in the future, available for public occupancy located within the boundaries of the County of Amador (County) including the cities of Amador City, Ione, Jackson, Plymouth, and Sutter Creek and the unincorporated areas of the County as shown on the map included herein.

Services: The ACTMD is designed to provide specific benefits directly to payors by increasing awareness and demand for room night sales. Marketing and sales promotions will increase demand for overnight tourism and market payors as tourist, meeting and event destinations, thereby increasing demand for room night sales.

Budget: The total ACTMD annual assessment budget for the initial year of its five (5) year operation is anticipated to be approximately $200,000. A similar budget is expected to apply to subsequent years, but this budget is expected to fluctuate as room sales do and as businesses open and close.

Cost: The annual assessment rate is two percent (2%) of gross short-term sleeping room rental revenue. Based on the benefit received, assessments will not be collected on: stays of more than thirty (30) consecutive days; stays by government employees on government business; and stays pursuant to contracts executed prior to the formation of the ACTMD.

Collection: A third-party collection agency will be responsible for collecting the assessment on a quarterly basis (including any delinquencies, interest, and overdue charges) from each assessed business located in the boundaries of the ACTMD.

Duration: The proposed ACTMD will have a five (5) year life, beginning January 1, 2025, or as soon as possible thereafter, and ending five (5) years from its start date. After five (5) years, the ACTMD may be renewed pursuant to the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq. if business owners support continuing the ACTMD programs.

Management: The Amador Council of Tourism shall serve as the ACTMD’s Owner’s Association. The Owners’ Association is charged with managing funds and implementing programs in accordance with the Management District Plan and must provide annual reports to the County Board of Supervisors.

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EXHIBIT A

MANAGEMENT DISTRICT PLAN SUMMARY
Boundary Map

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1 PETITION TO THE COUNTY OF AMADOR

TO FORM THE AMADOR COUNTY TOURISM MARKETING DISTRICT
The City of Jackson approves for Amador Council of Tourism to initiate proceedings to form the Amador County Tourism Marketing District (ACTMD) in accordance with the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq., for the purpose of providing services as described in the summary of the Management District Plan attached hereto as Exhibit A.

Approved on this day, Monday, November 25th, 2024.
___________________________________ _________________________________ Steve Mclean, Mayor Print Name

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Jackson City CouncilNovember 25, 2024

Jackson City Council
November 25, 2024