Jackson City Council Special
Meeting Agenda
Thursday, May 7, 2026 – 2:00 PM
Jackson City Hall, 33 Broadway, Jackson, California 95642 Public Teleconference Line: 1-650-419-1505
Meeting ID: 449572289
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One tap to join audio only from a smartphone: +16504191505 NOTE: The Special City Council meeting will be held in person at the address listed above. The City may also provide a courtesy option for the public to observe the meeting remotely using the teleconference line or RingCentral internet-based service option listed above. Callers will be muted upon entry and live remote public comment will not be taken unless required by Government Code section 54953, et. seq. If remote public comment is required, the Mayor will make announcement, and RingCentral participants may request to speak by selecting the “Raise Hand” icon, and telephone-only participants should wait until the Mayor opens public comment and then state their name for the record when prompted.
1. APPROVAL OF AGENDA.
Approval of agenda for this date; any and all off-agenda items must be approved by the City Council (pursuant to §54954.2 of the Government Code).
2. SPECIAL MEETING PUBLIC COMMENT
Pursuant to the Brown Act, public comment for special meetings is limited to items on the special meeting agenda only. Those wishing to address the City Council during a special meeting may do so when the Chair calls for public comments. Please note – there is a three (3) minute limit and speakers are requested to state their name and community of residence.
3. DISCUSSION CALENDAR.
a. Approval of the Termination and Dissolution Agreement Regarding the Amador County Recreation Agency
b. Approval of Resolution No. 2026-16 Awarding Sub Zero HVAC Services the Construction Contract for the City Hall HVAC System Improvement Project.
4. SPECIAL MEETING ADJOURNMENT.
Special meeting adjournment.
UPCOMING MEETINGS:
May 11, 2026 6:30 pm City Council Meeting
May 13, 2026 10:00 am Cemetery Committee Meeting
May 13, 2026 1:00 pm Special Economic Development Committee Meeting May 18, 2026 6:30 pm Planning Commission Meeting (TBD)
May 19, 2026 10:00 am 2nd Water Rate Study Workshop
May 26, 2026 6:30 pm City Council Meeting
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Jackson City Council Special Meeting Agenda Thursday, May 7, 2026 UPCOMING CLOSURE DATE FOR CITY OFFICE:
May 25, 2026 Memorial Day
Posted: May 5, 2026 City Hall, 33 Broadway, Jackson
Agenda materials will be available for review (pursuant to §54957.5 Government Code Section) in the City Clerk’s office in City Hall.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (209) 223-1646 (voice) or (209) 223-3141 (fax). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Visit our website at http://ci.jackson.ca.us for copies of previous agendas, minutes, and City budget.
TERMINATION AND
DISSOLUTION
AGREEMENT REGARDING
THE
AMADOR COUNTY RECREATION AGENCY
This Termination and Dissolution Agreement (the “Agreement”) is entered into effective as of the last date signed (the “Effective Date”), by and between the County of Amador, the cities of Amador City, Jackson, Plymouth and Sutter Creek, and the Amador County Unified School District, who are collectively referred to herein as the “Member Agencies” of Amador County Recreation Agency, a California Joint Powers Authority (“Authority”).
RECITALS
A. The Authority wasformed by the Member Agencies pursuant to the authority granted under that certain Agreement Creating a Joint Exercise of Powers Authority for the Purpose of Planning and Operating a County-Wide Recreation Agency dated October 28, 2003, as amended over the years, and last amended by that certain Third Amended and Restated Joint Powers Agreement dated February 14, 2018 (“JPA Agreement”); and B. The purpose in creating the Authority was to establish an entity that would have at its specific purpose the planning, financing, and operation of recreation programs and facilities in Amador County benefitting the Members and all areas of Amador County. The goal is to maximize recreation opportunities for all the people in all the areas of Amador County.
C. On September 23, 2025, in light of staff resignations and the difficulties of keeping the Authority financially viable, both presently and into the future, the Authority Board voted to recommend that the Member Agencies consider termination of the JPA Agreement and dissolution of the Authority.
D. The JPA Agreement, in Sections 8.1 and 10.2, provides that the JPA Agreement would remain in effect and the Authority would continue exist, until a majority of the Member Agencies have either agreed to terminate the JPA Agreement or have terminated their participation in the Authority; and
E. The City of Ione formally terminated its participation in the Authority in late 2023.
F. Based on direction from the Member Agencies, the Authority has been winding down its affairs for the past several months and effectively ceased all substantive operations as of February 2, 2026; and
G. Except as described in this Agreement, all known debts, liabilities, or obligations incurred by the Authority have been discharged; and
H. Except as described in this Agreement, all known personal property has been distributed to Member Agencies or community non-profit agencies as approved by the Authority Board; and
I. The Member Agencies desire to formally terminate the JPA Agreement and dissolve the Authority pursuant to the terms and conditions set forth herein.
NOW, THEREFORE, the Member Agencies hereby agree as follows:
1. Incorporation of Recitals. The Member Agencies hereby affirm the facts set forth in the Recitals above. Said Recitals are incorporated into this Agreement by this reference.
2. Termination of JPA Agreement. Pursuant to Section 8.1 of the JPA Agreement, the Member Agencies agree that the JPA Agreement is terminated and the Authority is hereby dissolved.
3. Ongoing Obligations. Despite termination of the JPA Agreement and dissolution of the Authority, it is anticipated that the Authority will be responsible for certain final financial obligations, including but not limited paying final bills, receipt of any refunds, distributing remaining cash assets to members, and financial reporting obligations that will continue through early 2027. The County of Amador, through its Auditor Controller, hereby agrees, and is authorized to perform these final tasks on behalf of the Authority after its formal dissolution, and to eventually close the Authority’s accounts.
4. Book and Records. The books and records of the Authority will be archived and stored by County for a period of five (5) years following the Termination Date or such longer period as may be required by applicable law. County has agreed to serve as a depository only and the Member Agencies agree that County will have no ongoing obligations with respect to the maintenance of such books and records following dissolution.
5. Reporting of Dissolution of the Authority. Authority Counsel is authorized to make any filings as are necessary with the California Secretary of State and the State Controller to formalize the dissolution of the Authority.
6. Assets. Once ACRA’s final bills have been fully paid and any anticipated refunds received, the Auditor Controller shall distribute the remaining cash assets to the Member Agencies in accordance with paragraphs 8.2 of the JPA and the percentages approved by the Authority on February 2, 2026. The value of any personal property items valued at $200 or more received by Member Agencies shall be accounted for as part of the cash asset distribution to ensure that Member Agencies receive their fair share of ACRA’s total assets. Any remaining unclaimed ACRA personal property may be sold or disposed of by the County as surplus property, with the County retaining any such proceeds, which are not anticipated to exceed the costs of the sale.
7. No Additional Funding; No Liability. In no event will any Member Agency be obligated to provide any additional funding for the operation or termination of the Authority other than those committed to in this Agreement. The Member Agencies agree that the terms of Section
9.1of the JPA Agreement remain in full force and effect and will survive the termination of the JPA Agreement.
8. Future Claims. In the event that any third party makes a claim against the Authority or the Member Agencies following the termination and dissolution, the Member Agencies agree to meet and confer with respect to any such claim and mutually agree on the appropriate action to be taken to protect the Member Agencies.
9. Notices, Demands and Communications Between the Parties. Any notice to be given or to be served upon any of the Member Agencies hereto in connection with this Agreement must be in writing and shall be deemed to have been given and received: (i) when personally delivered; (ii) two (2) days after it is sent by Federal Express or similar overnight courier, postage prepaid and addressed to the Party for whom it is intended, at that Party’s address specified below; (iii) three (3) days after it is sent by certified or registered United States mail, return receipt requested, postage prepaid and addressed to the Party for whom it is intended, at that Party’s address specified below; or (iv) as of the date of electronic mail transmission addressed to the Party for whom it is intended, at that Party’s electronic mail address specified below subject to written verification of receipt by the receiving party, and provided that an original of such notice is also sent to the intended addressee by means described in clauses (i), (ii), or (iii) within two (2) business days after such transmission. Either Party may change the place for the giving of notice to it at any time by written notice to the other Party as provided herein.
County of Amador
County Administrative Officer
810 Court Street, Jackson, CA 95642
City of Amador City
City Clerk
P.O. Box 200
Amador City, CA 95601
City of Jackson
City Manager
33 Broadway
Jackson, CA 95642
City of Sutter Creek
City Manager
P.O. Box 366
Sutter Creek, CA 95685
City of Plymouth
City Manager
P.O. Box 429
Plymouth, CA 95669
Amador County Unified School District
District Superintendent
217 Rex Ave.
Jackson, CA 95642
10. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which when taken together shall constitute one and the same instrument. Signatures may be delivered electronically and shall be binding upon the Member Agencies as if they were originals.
11. Mutual Cooperation; Further Actions and Instruments. Each of the Member Agencies shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and the satisfaction of the conditions of this Agreement. Each Member Agency agrees to perform any
further acts and to execute and deliver any documents which may be reasonably necessary to carry out the provisions of this Agreement.
12. Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting Party on any default shall impair such right or remedy or be construed as a waiver.
Either Parties’ consent or approval of any act by the other Party requiring its consent or approval shall not be deemed to waive or render unnecessary its consent to or approval of any subsequent act of the other Party. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Termination Agreement.
13. Binding Effect. The terms of this Agreement shall inure to the benefit of, and shall be binding upon, each of the Member Agencies and their respective successors and assigns.
14. Authorized Representatives. The person or persons executing this Agreement on behalf the County, City, and District warrant and represent that they have the authority toexecute this Agreement on behalf of that Member Agency and that they have the authority to bind that Member Agency to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties have executed this Agreement.
COUNTY OF AMADOR
By:________________________ Dated:___________________
Chairman, Board of Supervisors
ATTEST:
By:________________________
Heather Peak, Clerk of the Board
APPROVED AS TO FORM:
By:__________________________
County Counsel
AMADOR COUNTY UNIFIED SCHOOL DISTRICT
By:_________________________ Dated:___________________
District Superintendent
ATTEST:
By:_________________________
Clerk
APPROVED AS TO FORM:
By:__________________________
District Counsel
CITY OF JACKSON
By:_______________________ Dated:_____________________
ATTEST:
By:________________________
City Clerk
APPROVED AS TO FORM:
By:_________________________
City Attorney
CITY OF SUTTER CREEK
By:________________________ Dated:_____________________ ATTEST:
By:________________________
City Clerk
APPROVED AS TO FORM:
By:________________________
City Attorney
CITY OF AMADOR CITY
By:_________________________ Dated:_______________________ ATTEST:
By:_________________________
City Clerk
APPROVED AS TO FORM:
By:________________________
City Attorney
CITY OF PLYMOUTH
By:_________________________ Dated:________________________ ATTEST:
By:_________________________
City Clerk
APPROVED AS TO FORM:
By:__________________________
City Attorney
ACRA Member Member Fees Paid % of total paid
Amador County 152782.5 72
City of Jackson 33013.5 15.5
City of Sutter Creek 17608.5 8
Plymouth 7390.5 3.5
Amador City 1332.5 1
Total fees paid 212127.5 100
To:
From:
Date:
Subject:
Background
CITY OF JACKSON
City Council Memorandum
Honorable Mayor and Members of the City Council
Matt Ospital, City Engineer vA.,�
April 30, 2026
City Hall HV AC System Improvement Project
The City of Jackson conducted the bid opening for the City Hall HVAC System Improvement Project at 10:00 a.m. on March 26, 2026. The City received five bids for the project as follows:
Contractor
Sub Zero HV AC
Flores HVAC
Jaw Heating & Air
Mesa Energy Systems
NorCal Climate Control
Base Bid Amount Add. Alt #1
$23,484.00 $23,484.00
$25,412.80 $21,930.24
$29,000.00 $29,000.00
$30,447.00 $30,447.00
$50,000.00 NIA
Our office has reviewed the bid package and found no discrepancies.
Recommendation
Total Bid
$46,968.00
$47,343.04
$58,000.00
$60,894.00
$50,000.00
Based upon the attached bid summary, I hereby recommend the City of Jackson award the contract to Sub Zero HVAC for $46,968.00, the Base Bid and Additive Alternate #1.
Attachment:
Bid Summary
BASE BID:
$/UNIT TOTAL $/UNIT TOTAL $/UNIT TOTAL $/UNIT TOTAL $/UNIT TOTAL 1 Gas Packaged Unit LS 1 $23,484.00 $23,484.00 $25,412.80 $25,412.80 $29,000.00 $29,000.00 $30,447.00 $30,447.00 $50,000.00 $50,000.00 $23,484.00 $25,412.80 $29,000.00 $30,447.00 $50,000.00
ADDITIVE ALTERNATE #1:
$/UNIT TOTAL $/UNIT TOTAL $/UNIT TOTAL $/UNIT TOTAL $/UNIT TOTAL 1 Gas Packaged Unit LS 1 $23,484.00 $23,484.00 $21,930.24 $21,930.24 $29,000.00 $29,000.00 $30,447.00 $30,447.00 N/A N/A ADDITIVE ALTERNATE #1 TOTALS: $23,484.00 $21,930.24 $29,000.00 $30,447.00 $0.00 BASE AND ADDITIVE ALTERNATE TOTALS: $46,968.00 $47,343.04 $58,000.00 $60,894.00 $50,000.00
QTY ITEM DESCRIPTION UNITS
ITEM DESCRIPTION UNITS QTY SUB ZERO HVAC FLORES HVAC JAW HEATING & AIR MESA ENERGY SYSTEMS NORCAL CLIMATE CONTROL
CITY OF JACKSON
CITY HALL HVAC SYSTEM IMPROVEMENT
BID SUMMARY
BID OPENING: MARCH 26, 2026 at 10:00 A.M.
SUB ZERO HVAC FLORES HVAC JAW HEATING & AIR NORCAL CLIMATE CONTROL MESA ENERGY SYSTEMS
RESOLUTION NO. 2026-14
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF JACKSON AWARDING THE CONSTRUCTION
CONTRACT FOR THE CITY HALL HVAC SYSTEM
IMPROVEMENT PROJECT TO SUB ZERO HVAC
SERVICES
WHEREAS, the City of Jackson conducted the bid opening for the City Hall HVAC System Improvement Project at 10:00 a.m. on March 26, 2026; and WHEREAS, the City received five bids for the project; and WHEREAS, no discrepancies were found in the bid review; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Jackson hereby awards the contract to Sub Zero HVAC Systems in the amount of $46,968.00.
The foregoing resolution was duly introduced and adopted by the City Council of the City of Jackson on the 7th day of May 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF JACKSON
______________________________
Chad Simmons, Mayor
Attest:
____________________________
John Georgette, City Clerk