GRANT RESEARCH, WRITING & MANAGEMENT SERVICES
August 10, 2022
Ms. Terri Rollings
Assistant to the City Manager/PIO
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
Subject: B&A Proposal to the City of Jurupa Valley for Grant Services
Dear Ms. Rollings:
Please find our revised letter proposal outlining B&A grant services for your consideration. We provide services on a customized basis, tailored to specifically meet your needs, which means the City will only pay for desired services as requested and as work is performed. Below summarizes the B&A services outlined in this proposal:
• Grant Funding Needs Assessment (update, if desired);
• Grant Research and Support Services, which include Grant Monitoring/Intelligence/Fact Sheet Di stribution; Monthly Grant Activity Report (GAR) calls ; and grant research consultation;
• Grant Application Development;
• Post-Award Grant Reporting and Management Services; and • Post-Award Grant Reporting and Management Software.
The City may wish to engage B&A for an update of your 2021 Needs Assessment, Grant Monitoring and Intelligence and Monthly G rant Activity Reports (GARs) as well as other grant research consultation support . Additionally, if desired, the City can request/ approve Grant Application Development (grant writing) and Grant Reporting and Management (of awarded grants) on a project-by-project basis. Our services are provided on a fixed-fee not-to-exceed basis, quoted as requested, and are modular to best fit your needs.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
We look forward to the opportunity to serve the City of Jurupa Valley with grant services . Our mission is to assist you to bring funding to key projects – to be your most efficient and effective option as a team. Should you have any questions about the proposal, please contact me at (949) 589-6338.
Respectfully yours,
Whitten Guajardo
Operations Manager
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
Proposal for Professional Grant Services – 12-Month Program
• Task 1: Grant Funding Needs Assessment Update ( One Time). B&A can update the 2021 Grant Funding Needs Assessment, which will refine the strategy for all grant research and grant application development activities in alignment with your objectives . B&A proposes to conduct the Needs Assessment update virtually. Prior to meetings (or calls) with staff, B&A will review key documents including the Client’s Capital Improvement Program (CIP), strategic plans, current fiscal year budget, and other relevant items. The purpose of the meeting(s) will be to learn about key needs from staff, and gain insight into new programmatic needs, if applicable. B&A will develop a comprehensive document/report that highlights the projects, goals, and objectives aligned with cyclical and other known grant programs. Included in the Needs Assessment will be a grants forecast/schedule noting general time frames in which key granting agencies issue solicitations. The Needs Assessment will enable the Client to budget potential match funding with the schedule of grant programs. This Needs Assessment document provides critical context in support of grant research consultation requests, which enables effective and targeted grant applications for Clients.
• Task 2: Grant Research and Support Services (Ongoing) : B&A can also provide grant intelligence and monitoring services for all applicable federal, state, regional, and foundation (project specific) grant funding opportunities and we will alert staff when an announcement is released. This effort includes notification of open grant solicitations utilizing our proprietary Fact Sheets. B&A will also maintain a Grant Activity Report (GAR) and organize monthly grant coordination conference calls. The GAR ensures that all are aware of the specifics of each prospective grant program. B&A can also provide key decision- making guidance regarding the “go” or “no -go” determinations on specific grant programs, as well as respond to various questions from staff. Direct consultation time with B&A supports your ability to achieve a high return on investment for grant program efforts.
• Task 3: Grant Application Development (Quoted Upon Request). Grant application development activity levels are based on the availability of applicable grant programs, status, and availability of competitive projects for those programs, and independent determination of the grant agencies. The following budget estimate is based on our overall experience and understanding of your needs. B&A will submit grant applications in a timely manner and in accordance with all program guidelines. B&A recommends an annual budget for grant application development to fully complete three (3) mid- complexity applications. B&A will only charge as grant writing projects are requested and approved to proceed.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
• Task 4: Grant Reporting and Management Services (Quoted Upon Request). B&A has a dedicated and experienced grant management team standing ready to administer all requirements and deadlines for any grants that you have been awarded. A scope of work is defined, and an estimate is provided and reviewed before receiving authorization to proceed.
B&A reviews the draft grant contract/agreement to ensure it aligns with the grant application (no major deviations in scope of work, schedule, and budget) and helps identify rules and regulations that may warrant increased attention and focus. B&A proactively ensures the grant agreement is successfully executed on-time, that you can successfully administer and utilize a grant (given the conditions and requirements of the award), and the agreement correctly articulates the scope o f work, budget, and schedule. B&A will only charge as grant management projects are requested and approved to proceed.
• Task 5: Grant and Project Management Software (Quoted Upon Request). B&A developed a proprietary grant and project management software system to significantly improve and make more efficient the entire project management, coordination, reporting, and administration process from beginning-to-closeout of managing the full life of a grant award. This allows our clients the option to manage your own grants in a more efficient manner or to collaboratively work with B&A as desired on awarded grants. Please see
www.bgapstech.com or request a
demo to discuss your needs and how BGAPS can help. B&A will offer a FREE 6-month trial period (with a small fee to upload up to three current grant agreements).
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
Schedule of Estimated Fees – 12-Month Program
Task Description Frequency Estimated
Total Cost
Task 1:
Grant Funding
Needs Analysis
Review CIP and 5-Year Plan; Interview City Department(s) for project funding needs; Research and identify project elements; Align with known grant opportunities; Develop summary table and schedule.
(Optional) $0
Task 2a:
Grant
Monitoring,
Intelligence, Fact
Sheets, and
Grant Activity
Reports
Monitor/send targeted grant opportunities (based on Task 1) using our proprietary and proactive grant research
methodologies; Develop summaries; Pros/cons; Attend
workshops/ webinars; Develop Monthly Grant Activity Reports (GARs); Monthly calls to review opportunities and grants in- progress.
Per Year
($1,680/mo)
$20,160
Task 2b:
On-Call Grant
Research
Requests
Go/no-go consultation; Liaison with funding agencies;
Participate in coordination calls with client; Develop Year-End Grant Roll-Up Reports.
Per Year
($960/mo)
$11,520
Task 3:
Grant Proposal
Development
Full turnkey grant writing development to include submission (cost will vary by application complexity).
This budget estimates 3-6 proposals each year.
(Optional)
Quoted
upon
request.*
$38,320
Task 4:
Grant Reporting
& Mgmt.
Services
Grant Reporting and Management Services.
(Optional)
Quoted
upon
Request.**
TBD
Task 5:
Grant Reporting
& Mgmt.
Services
B&A BGAPS Grant and Project Management Software
(Optional)
Quoted
upon
Request.***
TBD
Totals $70,000
*All grant proposal development projects are quoted upon request based on specific project requirements (costs typically range between $5,000 - $18,000 per grant application). Budget optional. **All grant reporting and management projects are quoted upon request based on specific project requirements.
Budget optional.
***BGAPS Grant and Project Management Software quoted upon request. Budget optional.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
Standard Fee Schedule – Calendar Year 2022
Description Fee
Professional Services Fixed Fee
External Consultants (e.g., BCA analysis) Cost – no markup Mileage Prevailing standard IRS rate
Travel (tolls, taxi, airfare, hotel) Cost – no markup
Printing, Copying, Binding, etc. Cost – no markup
Shipping, Express Mail, or Courier Cost – no markup
B&A performs work on a fixed fee basis. Each project is independently and carefully analyzed to determine a projected Scope of Work. B&A then provides a Fixed Fee quote for client review and approval prior to beginning work. Any additional one-off requests or activities that fall outside of the Scope of Work are performed and billed at one unified all-staff billing rate of $120 per hour.
This streamlined approach enables B&A to serve as a good steward of the City’s capital resources and be the most efficient and effective grant services provider possible. B&A reserves the right to adjust rates annually to align with the cost of doing business.
Our proposed rates shall remain firm for a period of 90 calendar days from the date of submission of this fee schedule. Invoices are provided monthly, payable within 30 days after receipt.
B&A actively integrates the following “cost saving” practices into its operational procedures:
• B&A utilizes company discounted commercially available printing services (e.g., Staples), as needed, for bulk printing, copying, and binding support, which significantly reduces required direct costs.
• B&A utilizes company discounted commercially available shipping and delivery services (e.g., FedEx, UPS, or USPS), as needed, for delivery of hard copy materials, which significantly reduces required direct costs.
• B&A provides clear itemized invoices and can, at your request, provide receipts for all direct expenses.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
B&A OVERVIEW – METHODOLOGY AND APPROACH
Figure 1 represents the B&A Complete Grant Program Lifecycle, specifically identifying the phases, specific needs, and how B&A’s services enable our Clients to optimize and maximize your grant program success over the long term. B&A’s capabilities grew organically from the natural needs of our select clients.
Our Client
Refresh
Needs
Assessment
Manage
Awarded
Funds
with
Precision
Develop
Winning
Grant
Proposals
Monitor &
Identify
Grant
Programs
Figure 1: B&A Complete Grant Program Lifecycle
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
GRANT FUNDING NEEDS ASSESSMENT
B&A recommends the one -time (non -recurring) update of the existing Grant Needs Assessment/Grant Strategy document from 2021, which will guide all future grant research and development activities. Prior to virtual meetings (or calls) with staff, B&A will review key documents including the Client’s Capital Improvement Program (CIP), strategic plans, current fiscal year budget, and other relevant items. The purpose of the meeting(s) will be to learn about key needs from staff, gain insight into new programmatic needs, and tour project site areas, if applicable. B&A will develop a comprehensive document/report that highlights the projects, goals, and objectives aligned with cyclical and other known grant programs. Included in the Needs Assessment will be a grants forecast/schedule noting general time frames in which key granting agencies issue solicitations. The Needs Assessment will enabl e the Client to budget potential match funding with the schedule of grant programs. This Needs Assessment document provides critical context in support of grant research consultation requests, which enables effective and targeted grant applications for Clients.
GRANT RESEARCH – GRANT MONITORING/INTELLIGENCE
Actively Identify Grant Resources. B&A researches, tracks, and identifies grant opportunities utilizing a systematic, daily process to find grant solicitations at the federal, state, regional, and local level. The research team in turn develops a Fact Sheet and attends workshops or webinars.
The Fact Sheet routinely provides the name of the funding agency, level of funding available, historic average awards for the program, due dates, eligible and ineligible projects or activities, program summary, and other critical details. In addition, our membership in the League of California Cities provides us with up-to-date knowledge regarding issues facing local and regional government agencies. B&A monitors propositions and legislative activities to understand the potential impact on our clients and grant programs. Our two primary research team members have each been with B&A for over 12 years and have honed the research system to be efficient and thorough. B&A uses the following methods to keep informed on current opportunities and to search for sp ecific grants: Grant Calendar. One of B&A’s strengths is our understanding of federal, state, and regional grant programs and their funding cycles. Most grant programs are cyclical. At a glance, we can match your needs with the grant calendar to ensure we take advantage of the more common annual programs. Federal Funding. B&A monitors the federal government’s web portal daily for grant announcements. The portal lists every grant announcement issued by federal agencies. State Funding. B&A maintains a compreh ensive list of all state agencies and their grant portals. Daily, the sites are monitored for new grant notices. B&A also stays current on bond measures or propositions that are passed through the general election process. The funding provided by bond meas ures are summarized and will be communicated so projects can be Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
identified and positioned as early as possible. Foundation Funding. B&A receives the “RFP Bulletin” weekly via electronic mail from the Foundation Center, which is the recognized portal for al l foundation and not -for-profit funding nationwide. Local Funding. There are several regional agencies and planning organizations that have funding programs. These opportunities are tracked as well.
Pro-Rata Share for Grant Research, Monitoring, and Intelligence. B&A provides proactive grant notifications as part of our pro -rata Grant Research, Monitoring, and Intelligence service.
Should the Client utilize our grant research services, the Client will receive the benefit of early notification of open solicitations that meet the Client’s needs. This is a tangible advantage compared to agencies that are doing the research on their own. Another key benefit of B&A’s approach is that the Client will share the cost of research with all other full -service B&A clients.
This means that the Client will only pay for a percentage of total research time.
GRANT RESEARCH – MONTHLY GRANT ACTIVITY REPORT
(GAR)
B&A recommends a regular (usually monthly) Grant Activity Report (GAR) conference call with key Client staff. This standing conference call (typically 30 minutes) allows your Lead Associate to discuss open and active grant opportunities and potential projects. The GAR will identify all grants in the development process, those that have been submit ted, grant awards, denied grants, and any special services provided.
Annual Roll -up Report with Return on Investment (ROI): B&A provides an executive level annual Grant Roll -up Report designed to give Client staff updates about the grant program accomplishments and Return on Investment (ROI), as applicable.
GRANT RESEARCH – GRANT RESEARCH CONSULTATION
At any time during our contract, the Client can request the Grant Research team to perform grant research consultation to investigate a specific grant program by contacting the Lead Associate and submitting a request. Internally, we coordinate to ensure that the research is conducted in a responsive, thorough, and timely fashion. This research may include contact with the funding agency to develop intelligence on the goals and objectives of the program or measure the agency’s interest in funding the project as contemplated or proposed by the Client. This is particularly valuable to the Client to evaluate a proposed project that does not initially appear to be eligible or competitive for the program. Our extensive list of contacts within grant funding agencies enables the B&A research team to gather useful information and actionable guidance for the team.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
GRANT APPLICATION DEVELOPMENT
Our track record of clients winning between 60 to 80 percent of grant applications submitted in any given year proves our uniqueness within the field of professional grant writing over the long term. Our knowledge and experience with grant programs, daily research activities, and assistance with the “go” or “no go” decision- making process ensures that we are aware and knowledgeable of the programs and projects that granting a gencies seek to fund. Our services are designed to ensure the Client
maintains situational awareness of potential grants that support their specific needs, provide programs and services that utilize grant funds, and ensure proper grant
administration, reporting and close -out administration for awarded grants. All B&A -written applications are custom developed, with detailed and tailored narrative sections, graphics, photos, and artwork. Unlike competitors’ processes, we do not employ cut-and-paste procedures , look- alike templates, or factory -style application approaches. The following summarizes B&A’s systematic grant writing process:
• Once the client has decided to pursue a grant, B&A carefully reviews the guidelines and develops a fixed -fee not-to-exceed (NT E) quote proposal outlining the estimated costs for B&A to assist the Client. This activity typically takes between one and three days to provide the Client with a detailed quote. Upon Client approval, B&A schedules all meetings, assembles stakeholders, and obtains relevant information from multiple stakeholders (via emails, phone calls, or virtual meetings) to develop targeted, effective grant proposal submissions.
Throughout the grant proposal development process, B&A ensures that all required components of a proposal are included in the application for submission, ensuring adherence to grant evaluation criteria.
• Based on the due date and proposal requirements, B&A develops an overall grant outline, called a Timeline and Checklist (T&C), which identifies a list of tasks to be accomplished, milestone dates to be met, and who will be responsible.
B&A works with Client staff and team to determine writing assignments, including an estimate of how much Client staff time will be needed at the beginning of each project. This includes identifying who is responsible for completing the tasks and the dates tasks are to be completed. B&A strives to complete as much of the application independently as possible. B&A provides the leadership for the coordination of any necessary meetings, conference calls, or discussions.
Over the past 20 years, B&A has
written over 1,200 grant proposals
worth $2 billion in grant value.
A grant Timeline & Checklist
is a B&A Best Practice that
guides the entire grant writing
application process.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
• B&A develops an application outline that includes the narrative questions from the grant that need answering. B&A’s associates are skilled in developing narrative with compelling arguments, in active voice , and within any character limitations. Using this outline, B&A conducts a kick-off conference call discussing the grant program, the T&C, and application. • Beginning with long-lead tasks, the B&A team researches necessary information, meets with appropriate staff, stakeholders, and consultants, and develops proposal language, including the scope of work, budget, timeline, justification, cost -benefit analysis, transmittal cover letter, and completes all necessary federal, state, and local forms, certifications, and assurances. B&A interviews key staff and/or other consultants to capture as much information about the project as possible. As needed, B&A can also develop Staff Reports and Resolutions for Board or Council authorization regarding the submission of the grant proposal and/or local match funding commitment, etc.
• B&A provides budget guidance and justifications in alignment with Client policies and personnel guidelines and in conformance with grant solicitation requirements. • Concurrently, B&A determines the role of any stakeholders and identifies those stakeholders in coordination with staff and consultants. B&A will work with staff to identify stakeholders for Letters of Support (LOS) and will develop the LOS for distribution. Except for elected officials, B&A will distribute the LOS for signature and will track letters to ensure they are returned. Due to the sensitivity of the political environment, it is best that LOS for elected officials be distributed by Client staff. B&A will assist to the maximum extent practical. • B&A attends any pre -proposal conferences, etc. hosted by the grant making agency. B&A collects data and photographs as independently as possible from existing resources such as General Plans, California Communities Environmental Health S creening Tool (CalEnviroScreen) and Google Earth, to name a few . All B&A team members are trained in the use of these tools; no outside consultants are required. • B&A determines if any special graphics, artwork, maps, etc. are needed and incorporates those exhibits into the proposal as soon as possible. B&A generally develops the graphics, maps, and artwork in -house. If specialized GIS maps are required, B&A can subcontract with GIS specialists to perform these tasks; however, most grant applications do not require highly detailed graphics and we have been very successful with our internal map development. • B&A conducts any greenhouse gas reduction, water savings, energy savings and other calculations, as necessary. B&A staff are trained in the calculation tools accepted by most grant funding agencies including the California Air Resources Board emission reduction and Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
greenhouse gas reduction tools. B&A maintains relationships with specific technical or engineering firms that can provide access to other modeling tools. • B&A manages and incorporates all edits to grant proposals to ensure consistency of messaging, integration of grant requirements and succinctness prior to final Client review and submittal to the funding authority. B&A provides draft copies of grant proposals (80 percent and 100 percent) to the Client with an adequate amount of time to allow for feedback and final editing.
The policy is to provide at least 72 hours for review time (longer if possible). B&A then reviews and incorporates the edits or discusses any edits that might impact the scoring of the project or exceed proposal limitations. The 80 percent draft is intended to ensure the technical aspects of the proposal are accurate and consistent with the goals of the Client, including the budget. The final (100 percent) draft ensures the Client and B&A are comfortable with the final application and there is an opportunity to interject any of the Client’s final adjustments, signatures, and approval to submit.
• If hard copy applications are required for submission, B&A makes all required copies and ensures proper delivery by the due date. Associates have full authority to ensure delivery through any means necessary. If submitting electronic applications via the internet, B&A coordinates any password or authorization requirements as early as necessary to ensure the timely submission of e-grants. B&A has never missed a grant deadline.
• B&A maintains a comprehensive project file – containing all facts, data, stat istics, and narrative collected and written as part of assigned projects – throughout the development process, which is provided to Client staff for future use once the grant application is submitted and/or approved. Documents are provided to the client, c omplete with all research materials and work products. NOTE: B&A does not retain any ownership rights for any work products developed under a contract with a government agency. All original work products are provided to the client via link to our B&A syste m, Egnyte. All electronic files are in Microsoft Word, Excel, PowerPoint, or other appropriate software.
• In the case that a grant proposal is denied, B&A will coordinate with staff and the granting agency to request a debriefing. Debriefings are extremely valuable because the team can determine why the grant was denied and receive recommendations to strengthen the proposal for the next grant cycle.
While the application is undergoing development, B&A will continually assess and score the project and application against the program requirements to ensure that it remains highly B&A has never missed a
grant deadline.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
competitive. As a project, grant writing is unique because there is a hard deadline that must be met. B&A controls the schedule because it is crucial that the application be submitted on time. Our staff is cognizant of the need to deliver the 80 and 100 percent complete drafts on schedule and are given full latitude to ensure delivery of the application. We have had occasions where extreme measures were taken due to failures with FedEx – and the application was still delivered on time.
GRANT REPORTING AND MANAGEMENT SERVICES
B&A stands ready to successfully secure and manage grant funding for the Client. Grant management requests are processed identically to grant writing requests – a scope of work is defined, and an estimate is provided and reviewed before receiving authorization to proceed. The following examples are typical grant reporting and management services for B&A clients:
Grant Compliance and Administration Services. B&A has provided post -award grant management assistance for approximately 80 funding agreements dating back to 2007. These funding agreements range in size from $40,000 to plant trees along a trail to over $72 million to construct a wastewater facility. Our experience with compliance and reporting requirements is also significantly varied and includes a myriad of topics including environmental law (including NEPA), human subject protection, prevailing wage, Buy
America, American Iron and Steel, and many others. Each assignment is approached with the same level of enthusiasm and attention because we know your ability to receive future grant awards is dependent on successfully managing and
closing out current grant awards with no audit findings.
For new grant awards, B&A reviews the draft grant contract/agreement to ensure it aligns with the grant application (no major deviations in scope of work, schedule, and budget) and helps identify rules and regulations that may be of concern. B&A will work with Client staff and others to liaison with the funding agency (if desired) to negotiate or clarify any ambiguities. B&A staff are experienced in drafting Resolutions that may be required as a condition of receiving an award and can also assist in developing the accompanying staff reports or Board agenda document. The objective is to ensure that a grant agreement is successfully executed on ti me, that the Client can successfully administer the grant given the conditions of award, and the agreement articulates the scope of work, budget, and schedule correctly.
B&A has provided post-award
grant management assistance for
approximately 80 funding
agreements dating back to 2007.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
GRANT REPORTING AND MANAGEMENT SOFTWARE
B&A developed a proprietary and patent -pending grant and project management software system called Blais Grant and Project Management Solutions TM (BGAPS), which improves the crucial link between a Program Manager’s efforts and the regulatory requirements, reporting, metrics tracking, document control, reimbursement process, and auditing. The software system streamlines the entire grant management and
project/program management process. It was developed specifically to meet the needs of program managers, finance, auditing, compliance, and executives. Auditors can also be provided temporary and limited access to all documents needed and available for their rev iew. B&A’s proposed team uses BGAPS extensively to develop and manage the program’s schedule, compliance requirements, metrics, budget, requests for reimbursements, and document storage/retention, and other items as identified throughout the performance pe riod of the assignment. The BGAPS software-as-a-service (SaaS) system is Cloud-based and built on .Net MVC technology with Azure SQL as the backend and hosted on Microsoft Azure – some of the most trusted tools and names in the software development industr y. Documents are protected and stored using Microsoft Azure blob storage. The entire system is built with three levels of redundancy and meets HIPAA security standards.
B&A BEST PRACTICES – QUALITY ASSURANCE STANDARDS
B&A takes pride in being able to say that we have never missed a deadline across all grant writing and grant management assignments for over 20 years. We are often asked to provide 3- 4-week quick turnarounds on grant writing applications, and we do so by employing our B&A best practices. Our internal tools are required to be used by all associates regardless of how small or large an assignment. In addition, associates are required to host internal check- in meetings with the team leader and identify obstacles that could impact a schedule or bu dget. If needed, we will augment the team with additional B&A staff to successfully complete an assignment; however, most of the time, that is unnecessary, as we adhere to our B&A quality control policies as follows:
Completion of Projects On-Time and On-Budget. Because B&A provides fixed-fee not-to-exceed quotes for all assignments, staying within the allocated budget is rarely cause for concern for a client. B&A also mandates the use of a Cloud-based file sharing system (Egnyte) to maintain client documents. This creates significant synergy and efficiency internally between B&A associates and externally with our clients. Egnyte can also serve as an FTP site allowing files to be uploaded or downloaded and used as a central filing system during an active assignment.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
Managing Schedules, Milestones, and Timelines. All assignments use the B&A Timeline and Checklist (Grant Writing) or BGAPS Project Schedule (Grant Management) structured templates to manage an assigned project. Theses templates are presented at ki ck-off meetings and are a standing agenda item for check -in calls. These tools include a schedule of milestones and items required from the client to be successful. All assignments include interim check- in calls (both internal and external) as needed from project inception through to final due date or close-out date.
Internal Review Procedures to Ensure Quality. All written materials undergo at least one level of internal/peer review by a senior associate or higher—ideally with expertise in the subject matter.
This includes a thorough review of 80 percent draft and 100 percent final documents using B&A’s check-off list.
• Drafts shall be provided to clients allowing at least 48-hours for review (longer if possible).
All reviews must be performed with hard copies and math computations must be double - checked using a calculator (not Excel). On-screen reviews are not allowed.
• All information obtained from a th ird party must be sourced as a footnote within any document prepared by B&A. Sources may be removed at the discretion of the client; however, during the 80 percent and 100 percent review process, sources must remain.
• Long lead items receive priority to e nsure smooth delivery of documents, requests for reimbursement, quarterly reports, etc. This includes any document that requires Client Council approval, such as Resolutions.
• All online submissions must have portal logins and registrations confirmed at l east three weeks prior to due dates, if possible.
• All files should be maintained in Egnyte (no off -line file saving) and follow regimented naming and filing protocols established within the B&A architecture.
• Conference calls, including MS Teams meetings, shall be initiated five minutes prior to the start time to ensure B&A associate(s) are waiting and ready for the call and to attend to any technical difficulties. MS Outlook invitations must be sent to all attendees with clear instructions on how to participate.
• Agendas and meeting notes are required for all formal conference calls. Meeting notes must follow the established B&A format and action items must be communicated to applicable team members (both internal and external) within 24 hours of said call/meeting.
Ms. Terri Rollings
City of Jurupa Valley
GRANT RESEARCH, WRITING & MANAGEMENT
• The quality of the final product (including the use of professional graphic artists) must be balanced with the project type, funding agency perception, and available budget.
• B&A will go to any length within the client’s authorization to ensure on- time delivery, to include reprints using third- party sources at the location of the funding agency, and/or ground/air travel.
October 2021
Needs
Assessment
and Grant
Forecast
Jurupa Valley,
California
B&A * 949-589-6338 *
TABLE OF CONTENTS
Introduction ...................................................................................................................... 1
Jurupa Valley Identified Needs and Projects ..................................................................... 1
Focus on Disadvantaged Communities (DACs) .................................................................. 4
Traffic Accident Data ....................................................................................................... 10
Managing Jurupa Valley’s Grant Forecast ....................................................................... 13
Aligning Grant Opportunities with Projects and Funding Needs ..................................... 14
B&A * 949-589-6338 *
1 City of Jurupa Valley
Needs Assessment and Grant Forecast
INTRODUCTION
On August 24, 2021, Dawn Olsgaard and Robin Smith (Blais & Associates) held a virtual meeting with Michael Flad, Assistant City Manager and Amy Sells, Principal Management Analyst to discuss project types or specific projects for which the City of Jurupa Valley (City) would like to evaluate and/or pursue grant funding.
The following provides a summary of
the City’s identified needs and potential
grant opportunities that align with
these needs. In addition, because there
is a growing emphasis on
Disadvantaged Communities (DACs) in
many of the grant evaluation criteria, a
summary of Jurupa Valley’s DAC
characteristics is also provided to help
preposition the City for future
opportunities that prioritize DACs.
JURUPA VALLEY IDENTIFIED NEEDS and PROJECTS
The identified City/Department needs captured in notes from the August 24th meeting are summarized in Table 1. The City’s current goal is to pursue three grants per year. A priority for the City at this time is roadway infrastructure. The City experiences high traffic volumes and has poor traffic safety records, with multiple pedestrian and bicycle fatalities/injuries experienced yearly (an overview of these incidents is provided on page 10 of the document). This priority and other needs/projects are grouped into four categories: Public Works/Community Development, Code Enforcement, Economic Development, and District/County Partnerships.
TABLE 1
NEEDS and PROJECTS
Category Notes
PUBLIC WORKS/
COMMUNITY
DEVELOPMENT
Needs:
Bike and Pedestrian Pathways/Trails
Sidewalks/Curbs/Gutters
Street Lighting
Smart Streets/Complete Streets
Traffic Signalization/Synchronization
Flood Prevention Infrastructure
B&A * 949-589-6338 *
2 TABLE 1
NEEDS and PROJECTS
Category Notes
Storm Drains
Major Corridor Revitalization/Roadway Infrastructure
Electric Charging Stations
Smart Trucking
Electrifying Truck Routes
Slow-Fill CNG Stations
Broadband
Homeless Food/Shelter/Health/Jobs
Connections to the Santa Ana River Trail
Notes:
1. Extreme lack of sidewalks and lighting.
2. The homeless community is located along the Santa Ana Riverbed, not in the urban core.
3. City fleet has been upgraded recently to CNG. Do not need upgrades at this time, but as City staff grows, there will be a need for new vehicles.
4. Local Drainage/Flood Control Capital Projects to reduce local flooding and road closure incidents are listed as a priority in the Local Hazard Mitigation Plan.
5. Heavy truck traffic exists in the northwest part of the City in the warehouse area and in the vicinity of the Route 60 corridor.
6. Jurupa Valley does not have a local transit provider; not a great need.
Transit is operated by Riverside County; Jurupa Valley has a Metrolink Station.
7. The City is part of a collaborative effort with Healthy Jurupa Valley (HJV) and HJV’s backbone agency Reach Out. HJV is a non-profit and volunteer agency focused on Arts and Recreation, Community Prosperity, Community Safety and Readiness, Gardens and Markets, and Jurupa Valley Family Resource Network.
8. Past awards for: Caltrans Active Transportation Program (ATP) – 1) ATP Cycle 2 – Jurupa Valley High School Safe Routes to School; Funding Received: $1,252,000 (FY 20216/17 - $177,000; FY 2017/18 - $230,000; FY 2018/19 - $845,000); 2) 2019 ATP Statewide Component – Jurupa Valley Sunnyslope Area SRTS Sidewalk Gap Closure; Funding Received: $2,855,000 (FY 20219/20 - $1,000; FY 2020/21 - $388,000; FY 2021/22 - $2,466,000)
9. Past awards for: Caltrans Highway Safety Improvement Program (HSIP) – 1) Awarded: HSIP Cycle 7 – Location: Intersections in a 1.41 - mile segment of Pedley Road from Jurupa Road on the north to 60th Street on the south.
Description: Add left-turn lanes to 7 unsignalized intersection along Pedley Road and modify storm drain under-crossings by relocating headwalls away from the travel lanes and adding guardrails at the headwall abutments.
Federal Funding Received: $1,710,810; 2) Awarded: HSIP Cycle 9 – Location:
Nineteen (19) locations throughout the City totaling twenty-eight (28) guardrail segments. Description: Upgrade existing metal beam guardrails to current Caltrans Midwest Guardrail System (MGS) standards, including new
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3 TABLE 1
NEEDS and PROJECTS
Category Notes
end treatments and beam sections, and relocate guardrails to correct locations. Federal Funding Received: $509,000; 3) Awarded: HSIP Cycle 10 – Location: Eighty-nine (89) signalized intersections throughout the City.
Description: Citywide Traffic Signal Coordination and Safety Upgrades - Install a signal master controller with fiber interconnectivity or via radio; and install retroreflective signal head backplates. Federal Funding Received: $2,353,800.
10. Unfunded projects from CIP: 1) PEDLEY RD. IMPROVEMENT PROJECT, add left turn lanes at intersections from Limonite to Jurupa; 2) LIMONITE AVE.
WIDENING, widen road to 4 through travel lanes, include equestrian trail and multi-use path between Bain to Homestead; 3) PACIFIC AVE. SR2S SIDEWALK PROJECT, improve roadway and pedestrian safety on pedestrian heavy streets adjacent to three local schools; 4) MASTER PLAN OF STREETS, to “right size” the conventional roadway cross sections of the General Plan to the field conditions for arterial, secondary and collector road classifications; 5) VALLEY WAY AND JURUPA RD. REALIGNMENT, to increase intersection operation and roadway capacity, enhance roadway safety and facilitate access to SR-60; 6) 58TH ST. GAP CLOSURE, to improve circulation and traffic operations; CAMINO REAL WIDENING/INTERSECTION IMPROVEMENTS, to improve traffic operations and roadway near school; 7) DALY AVE. STORM DRAIN IMPROVEMENTS, to relieve localized flooding; and 8) PACIFIC AVE. STORM DRAIN IMPROVEMENTS, to relieve localized flooding.
CODE
ENFORCEMENT
Needs:
Non-Violent Crime Enforcement
Traffic Accident Enforcement
Parking Enforcement
Vacant Land Weed Abatement Enforcement
Notes:
1. Enhanced proactivity in enforcement of vacant land weed abatement to reduce risk of wildland fires is listed as apriority project in the Local Hazard Mitigation Plan.
ECONOMIC
DEVELOPMENT
Needs:
Workforce Development
Notes:
1. The City doesn’t currently have a data base containing jobs, available, skills set required, or type of industry versus workforce needed.
DISTRICT/COUNTY
PARTNERSHIPS
Needs:
Body-Worn Cameras (Police)
Community Oriented Policing (Police)
Council expressed interest in a Nature Center (JARPD)
Farmers Market (JARPD)
Park Services (JARPD)
Notes:
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4 TABLE 1
NEEDS and PROJECTS
Category Notes
1. Funding opportunities for Police, Fire, Water, Libraries, Parks, and Animal Services would be viewed as partnerships. City not the lead. The City has good relationships with the County and the Parks District.
2. The City of Jurupa Valley is a contract city with the Riverside County Sheriff’s Department. The personnel assigned to Jurupa Valley operate out of the Jurupa Valley Station.
3. The County of Riverside, through its cooperative agreement with Cal Fire, provides the City of Jurupa Valley with fire protection, hazardous materials mitigation, technical rescue response, fire marshal, emergency medical services, public service assists, and disaster preparedness and response.
4. Water and sewer services are provided by Jurupa Community Services District, Rubidoux Community Services District, Santa Ana River Water Company and Western Municipal Water District.
5. Parks and recreational facilities in the City are provided/managed by the Jurupa Area Recreation and Park District (JARPD). The City owns a Senior Center which is operated by JARPD.
6. Parks and open space are also operated by the Riverside County Regional Park and Open-Space District, which includes: Parks and Recreation Bureau, Resources Bureau, and the Business Operations Bureau. The District's focus encompasses providing high-quality recreational opportunities and preserving important features of the County's natural, cultural, and historical heritage.
7. Libraries are operated by the County of Riverside.
8. The County of Riverside provides animal field services for the residents of Jurupa Valley.
9. A Food Bank will soon be in operation in the City.
OTHER Interest in pursuing possible technical assistance opportunities through Western Riverside Council of Governments (WRCOG).
The project and funding needs noted in Table 1 have been aligned with potential state and federal grant opportunities. However, before reviewing these various granting opportunities, because there is a priority focus on Disadvantaged Communities (DACs) in many of the granting opportunities, the following section provides a look at areas within Jurupa Valley that are defined as DACs.
FOCUS ON DISADVANTAGED COMMUNITIES (DACs)
In general, a DAC refers to the areas throughout California which most suffer from a combination of economic, health, and environmental burdens. The data provided below illustrate that the definition of a ‘disadvantaged community’ can vary depending on the data source and criteria. B&A will examine all applicable and eligible data sources to identify DACs for grant programs that include a DAC as an eligibility requirement or funding priority. Mapping tools are provided by several funding agencies to assist in identifying the location of DACs according to their particular set of criteria. DACs are identified by one of several means including, but not limited to:
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5 • U.S. Census Median Household Income (MHI) and Poverty Rate Data; • California Office of Environmental Health Hazard Assessment’s CalEnviroScreen 3.0 Tool; • California Department of Water Resources Economically Distressed Area EDA Mapping Tool; • California Department of Education (CDE) Free or Reduced-Price Meal (FRPM) Program; and • Federal Opportunity Zones or Federally Identified Areas of Persistent Poverty.
The data provided below illustrate that the definition of a ‘disadvantaged community’ can vary depending on the data source and criteria. B&A will examine applicable and eligible data sources to identify DACs for those grant programs that include DACs as an eligibility requirement or funding priority.
U.S. CENSUS MEDIAN HOUSEHOLD INCOME (MHI) AND POVERTY RATE DATA Table 2 (below) charts the U.S. Census Bureau’s MHI and poverty rates for 2015-2019 (most recent available). The City of Jurupa Valley’s overall MHI was $70,642. While greater than the U.S. MHI of $62,843, Jurupa Valley’s MHI is slightly lower than the State MHI of $75,253. The City’s poverty rate is estimated at 13.9%, which is comparable to both the State and national poverty rates.
TABLE 2
MEDIAN HOUSEHOLD INCOME AND POVERTY RATES
City of Jurupa Valley California United States
MHI $70,642 $75,253 $62,843
Poverty Rate 13.9% 13.4% 12.9%
CALIFORNIA OFFICE OF ENVIRONMENTAL HEALTH HAZARD ASSESSMENT’S CALENVIROSCREEN 3.0 TOOL Disadvantaged communities in California are specifically targeted for investment of proceeds from the State’s cap-and-trade program. Known as California Climate Investments, these funds are aimed at improving public health, quality of life, and economic opportunity in California’s most burdened communities at the same time they are reducing pollution that causes climate change. Funds received from the cap-and-trade program are deposited into the Greenhouse Gas Reduction Fund and appropriated by the Legislature. They must be used for programs that further reduce emissions of greenhouse gases. Senate Bill 535 (De León, Statutes of 2012) directed that at least a quarter of the proceeds go to projects that provide a benefit to disadvantaged communities and at least 10 percent of the funds go to projects located within those communities. The legislation gives the California Environmental Protection Agency (CalEPA) the responsibility for identifying those communities. In 2016, the Legislature passed AB 1550 (Gomez), which now requires that 25 percent of proceeds from the fund be spent on projects located in disadvantaged communities.
In an effort to map areas of disadvantaged communities to meet the requirements of SB 535 and AB 1550, in January 2017, the Office of Environmental Health Hazard Assessment (OEHHA), on behalf of (CalEPA), developed and released Version 3.0 of the California Communities Environmental Health Screening Tool (CalEnviroScreen). CalEnviroScreen identifies California communities by census tract that are disproportionately burdened by, and vulnerable to, multiple sources of pollution using a combination of factors such as pollution burden, housing and education level, health indicators, and median household income (MHI), and others. (Version 4.0 is currently in the draft phase.)
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6 SB 535 Mapping Tool. Figure 1 below shows the disadvantaged communities in Jurupa Valley (in red) designated by CalEPA for the purpose of SB 535. These areas represent the 25% highest scoring census tracts in CalEnviroScreen 3.0, along with other areas with high amounts of pollution and low populations.
FIGURE 1
CalEnviroScreen 3.0 - SB 535 Disadvantaged Communities
DACs in the City of Jurupa Valley as Identified by CalEnviroScreen Source: https://oehha.ca.gov/calenviroscreen/sb535
AB 1550 Mapping Tool. AB 1550 requires at least 25 percent of funds go to projects within and benefitting disadvantaged communities and at least an additional 10 percent is for low-income households or communities. Figure 2 (below) shows the disadvantaged and low-income communities designated by the California Air Resources Board for the purpose of Climate Investments Priority Populations 3.0 by census tract.
FIGURE 2
AB 1550 Low-Income and Disadvantaged Communities
California Climate Investments Priority Populations 3.0 by Census Tract/AB 1550 Source: https://webmaps.arb.ca.gov/PriorityPopulations/
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7 CalEnviroScreen Overall Percentile Rankings. Table 3 (below) provides DAC characteristics of the highest ranked census tracts in Jurupa Valley according to Overall Percentile Ranking designated by CalEnviroScreen. These specific census tracts in have Overall Percentile Rankings ranging between 85% to 100%. The percentile score for each contributing component or indicator are also shown in the table; a higher percentile indicates a higher relative burden. Specific characteristics with the highest percentile of burden include: ozone; PM 2.5; traffic; drinking water; cardiovascular disease; and education.
TABLE 3
CALENVIROSCREEN 3.0 – Overall Rankings and Characteristics
Characteristics Percentile Rankings
CENSUS TRACT # 6065040204 6065040102 6065040101 6065040201 6065040502 Population 3,716 4,630 4,287 5,897 6,202
CalEnviroScreen Percentile 95%-100% 95%-100% 90%-95% 90%-95% 85%-90% Pollution Burden 95 93 98 97 95
Population Characteristics 90 88 73 74 68
Ozone 98 98 98 98 91
PM 2.5 93 95 94 94 95
Diesel 61 21 43 54 44
Pesticides 0 0 0 0 16
Toxic Releases 66 72 65 68 80
Traffic 85 86 80 84 84
Drinking Water 84 95 94 94 94
Cleanups 42 95 85 60 82
Groundwater Threats 64 66 51 40 22
Hazardous Waste 81 93 94 81 79
Impaired Water 15 0 15 41 0
Solid Waste 63 0 98 69 53
Asthma 64 62 62 63 35
Low Birth Weight 63 77 46 73 44
Cardiovascular Disease 90 88 88 89 53
Education 91 81 89 77 91
Linguistic Isolation 65 64 83 55 74
Poverty 91 67 77 38 77
Unemployment 80 99 21 88 86
Housing Burden 88 65 58 28 71
Majority Ethnicity Hispanic- 85% Hispanic- 74% Hispanic- 74% Hispanic- 64% Hispanic- 77%
CALIFORNIA DEPARTMENT OF WATER RESOURCES
Proposition 1 allows for the continued use of the DAC definition as set forth in Water Code §79505.5(a).
A “Disadvantaged Community” means a community with an annual median household income that is less than 80 percent of the statewide annual median household income (MHI). As of 2020, a DAC MHI is considered anything less than $56,982. Proposition 1 also includes a definition for an economically disadvantaged area (EDA). The EDA definition attempts to capture disadvantaged communities that have a state median household income between 80 and 85 percent of the statewide annual MHI. While
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8 the EDA definition is similar to the DAC definition in utilizing state MHI as a determining factor, the EDA definition also includes other factors such as financial hardship, unemployment, and population density.
DWR Mapping Tool. The Department of Water Resources (DWR) developed a Mapping Tool to assist potential applicants in determining whether the project is located in or benefits a DAC or an EDA (gis.water.ca.gov/app/dacs or gis.water.ca.gov/app/edas). Figures 3 and 4 show the areas identified within Jurupa Valley using this mapping tool. Five census tracts within Jurupa Valley qualify as disadvantaged communities or severely disadvantaged communities (Figure 3). Seven census tracts, including the five identified as DACs, are also identified as EDAs (Figure 4).
FIGURE 3
California Department of Water Resources - 2018 Disadvantaged Communities Mapping Tool Source: https://gis.water.ca.gov/app/dacs/
FIGURE 4
California Department of Water Resources - 2016 Disadvantaged Communities Mapping Tool Source: https://gis.water.ca.gov/app/edas/
Areas within Jurupa Valley having
household incomes less than 85% MHI.
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9 CALIFORNIA DEPARTMENT OF EDUCATION (CDE) FREE OR REDUCED-PRICE MEAL (FRPM) PROGRAMS Individual students are eligible for free or reduced-price meals if they have a special status or if their families indicate they have incomes under the eligibility ceiling or are participating in CalFresh or CalWORKs. In other words, poverty status is the essential factor that makes a student eligible. Table 4 (below) reflects 24 schools serving the City of Jurupa Valley, of which 14 schools have over 75% of students eligible for the California Department of Education (CDE) Free or Reduced Meal Plan (FRPM) program. This represents 13,427 of the total 18,768 students enrolled or 71.5%.
TABLE 4
SCHOOLS SERVING JURUPA VALLEY STUDENTS
Percentage of students eligible for California Department of Education (CDE) Free or Reduced-Price Meal (FRPM) Program (2019)
https://www.cde.ca.gov/ds/ad/filessp.asp
School District School City % Eligible
ELEMENTARY SCHOOLS
Jurupa Valley Unified School District Camino Real Elementary Jurupa Valley 47.9 Jurupa Valley Unified School District Del Sol Academy Jurupa Valley 55.9 Jurupa Valley Unified School District Glen Avon Elementary Jurupa Valley 81.9 Jurupa Valley Unified School District Granite Hill Elementary Jurupa Valley 83.6 Jurupa Valley Unified School District Ina Arbuckle Elementary Jurupa Valley 95.5 Jurupa Valley Unified School District Indian Hills Elementary Jurupa Valley 73.5 Jurupa Valley Unified School District Mission Bell Elementary Jurupa Valley 86.5 Jurupa Valley Unified School District Pacific Avenue Academy of Music Jurupa Valley 81.2 Jurupa Valley Unified School District Pedley Elementary Jurupa Valley 76.8 Jurupa Valley Unified School District Peralta Elementary Jurupa Valley 71.9 Jurupa Valley Unified School District Rustic Lane Elementary Jurupa Valley 87.5 Jurupa Valley Unified School District Sky Country Elementary Jurupa Valley 68.5 Jurupa Valley Unified School District Stone Avenue Elementary Jurupa Valley 67.9 Jurupa Valley Unified School District Sunnyslope Jurupa Valley 72.1 Jurupa Valley Unified School District Troth Street Elementary Jurupa Valley 82.1 Jurupa Valley Unified School District Van Buren Elementary Jurupa Valley 81.8 Jurupa Valley Unified School District West Riverside Elementary Jurupa Valley 84.3
MIDDLE SCHOOLS
Jurupa Valley Unified School District Jurupa Middle Jurupa Valley 65.8 Jurupa Valley Unified School District Mira Loma Middle Jurupa Valley 77.7 Jurupa Valley Unified School District Mission Middle Jurupa Valley 83.0
HIGH SCHOOLS
Jurupa Valley Unified School District Jurupa Valley High Jurupa Valley 74.2 Jurupa Valley Unified School District Nueva Vista Continuation High Jurupa Valley 76.2 Jurupa Valley Unified School District Patriot High School Jurupa Valley 61.8 Jurupa Valley Unified School District Rubidoux High Jurupa Valley 79.1
FEDERAL OPPORTUNITY ZONES AND FEDERALLY IDENTIFIED AREAS OF PERSISTENT POVERTY Lastly, some grants prioritize projects located in Federal Opportunity Zones. Opportunity Zones are economically distressed communities, defined by individual census tract, nominated by America’s governors, and certified by the U.S. Secretary of the Treasury via his delegation of that authority to the Internal Revenue Service. There are 8,764 Opportunity Zones in the United States, many of which have experienced a lack of investment for decades. Through December 2028, investors will be eligible for certain tax benefits in return for investing in these low-income communities. Up to 25 percent of
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10 California’s low-income census tracts were nominated by the state governor, based on need and potential. Figure 5 shows that Census Tract 6065040203 is identified (in purple) as an Opportunity Zone for Jurupa Valley.
FIGURE 5
Opportunity Zones
https://opportunityzones.hud.gov/resources/map
Beginning in early 2021, federal agencies began using a new term to identify disadvantaged communities – Areas of Persistent Poverty. An Area of Persistent Poverty has been defined as: 1) a County which consistently had greater than or equal to 20 percent of the population living in poverty in (based on either the 1990 decennial census, the 2000 decennial census or the 2019 Small Area Income Poverty Dataset); 2) a Census Tract which has a poverty rate of at least 20 percent (measured by the 2014-2018 5-year data series available from the American Community Survey of the Bureau of the Census) or 3) any territory or possession of the United States. It is possible that these criteria may shift as 2020 Census Data become more widely available. In Jurupa Valley, 5 of the 21 census tracts currently meet this federal designation and include Census Tracts 6065040203, 6065040204, 6065040301, 6065040501, and 6065040502. No mapping is yet available.
TRAFFIC ACCIDENT DATA
Because the City identified projects to protect pedestrians and bicyclists as a priority, summary maps illustrating Average Pedestrian Fatalities/Injuries and Average Bicyclist Fatalities/Injuries in Jurupa Valley for years 2016 through 2020 are shown as Figures 6 and 7. The maps were developed using the Transportation Injury Mapping System (TIMS), a system developed to provide quick, easy and free access to California crash data. An average of nine pedestrian fatalities/serious injuries (78 th of top 100
California cities) and two bicyclist fatalities/serious injuries (90th of top 100 California cities) per year have been recorded over the last five years in Jurupa Valley. Figure 8 shows that the greatest clusters of CT 6065040203
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11 accidents occurred near the intersections of Limonite Avenue, Pedley Road, and Van Buren Boulevard; and Rubidoux Boulevard and 26th Street. Figure 9 depicts the type (pedestrian or bicyclist) and severity of each crash. There has been a total of three bicyclist fatalities and seven severe injuries over the last five years, and nineteen pedestrian fatalities and seventeen serious injuries for the same five-year period.
FIGURE 6
Average Pedestrian Fatalities/Injuries 2016-2020
FIGURE 7
Average Bicyclist Fatalities/Injuries 2016-2020
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12 FIGURE 8
Heat Map of Pedestrian and Bicyclist Fatalities/Injuries 2016-2020
FIGURE 9
Crash Severity - Pedestrian and Bicyclist 2016-2020
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13 MANAGING JURUPA VALLEY’S GRANT FORECAST
Moving forward, as desired by the City, B&A can coordinate regularly with Jurupa Valley staff on the following activities:
1. Pre-Positioning and Staff Relationship Building. B&A will assist with pre-positioning activities to help make the City more competitive with future grant endeavors. For example, certain grants require specific public outreach (surveys, workshops, charettes) for maximum scoring. These long- lead items often need to occur well in advance of the grant deadline. Other pre-positioning activities include requesting and participating in debriefings for previously denied proposals, remaining current on existing grant awards to ensure timely use of funds and compliance, and building relationships with funding agencies by attending select state and federal grant meetings and workshops. B&A will let City department staff know when these pre-positioning opportunities arise.
Timeframe for Activity: Ongoing.
2. Grant Monitoring. B&A will consistently be on the lookout for relevant federal, state, and regional grant prospects that align with the City’s priority needs and advise staff of grant opportunities in a timely manner. B&A will send our Fact Sheets to appropriate staff and help them determine if the grant is a good fit for a specific project. With staff input, B&A will review and recommend grant prospects and facilitate the development of competitive proposals.
Timeframe for Activity: Ongoing.
3. Monthly GAR Calls and Wish List updates. B&A will conduct a monthly Grant Activity Report (GAR) conference call with staff to review new needs, open grant solicitations, pending applications submitted, grants awarded, and other agenda items. B&A will maintain a working list of priority projects (i.e., the “wish list”).
Timeframe for Activity: Monthly, or as requested by staff.
4. Annual Grant Summary Report. B&A will provide a summary of all grant-related activity on an annual basis, or as requested by the City. This report is an excellent snapshot of the new revenue generated by grant funding and the City’s return on its investment in grant consulting services.
Timeframe for Activity: Annual, or as requested by staff.
5. Post-Submission Assistance. When necessary and requested, B&A will assist with post-award compliance activities and/or schedule debriefings with funding agencies if a grant proposal was not selected for funding. Often, competitive proposals narrowly miss the funding cutoff or small adjustments/additions to a project application can net a higher score in a subsequent submittal.
Timeframe for Activity: Ongoing.
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ALIGNING GRANT OPPORTUNITIES WITH PROJECTS AND FUNDING NEEDS
Given the stated needs in Table 1 above, B&A identified grants that could potentially provide funding to Jurupa Valley projects. The list of grant opportunities (Table 5) is not exhaustive; it is based on the latest information that is available to B&A. Riverside County does not have a centralized portal for grant opportunities, thus monitoring open Riverside County grants is a challenge. Nonetheless, B&A does monitor for opportunities from the County to the best of our ability, although Jurupa Valley may be alerted to these opportunities first. Please forward any alerts you receive from the County, and B&A will conduct a quick assessment to determine Jurupa Valley’s eligibility and alignment with project and funding needs.
Information presented is based on past guidelines and current research, and is based on information available as of the date of this report.
Requirements may change when new guidelines are published, grants may be discontinued, and new grants may become available. The information summarized in Table 5 for each possible grant opportunity includes the funding agency, summary of the program, timeline for notices of funding availability and/or application deadlines, funding dollars available, and eligible project types and categories.
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
PUBLIC WORKS/COMMUNITY DEVELOPMENT (PWCD)
PWCD1 California Department of Transportation (Caltrans) Highway Safety Improvement Program (HSIP): Purpose for funding is to correct or improve safety elements on any publicly-owned roadway or bicycle/pedestrian pathway or trail. All proposed projects must lead to the construction of safety improvements.
Anticipated
September
2021
• Complete Streets
• Sidewalks/Curb Ramps
• Traffic Signal
Installations/
Modifications
• Pedestrian Crossing
Improvements
• Speed Feedback Signage
• Audible Pedestrian
Signal Installations
• HID to LED lighting
Max: $10 million
(BCA); set-aside max.
varies.
Min: $100,000
Match: 10%
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TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
PWCD2 Caltrans Sustainable Planning Grant. Eligible Projects must have a transportation nexus. Planning projects must directly benefit the multi-modal transportation system.
• Sustainable Communities: To fund local and regional multimodal transportation and land use planning projects that further the region’s Regional Transportation Plan (RTP) Sustainable Communities Strategies (SCS) (where applicable), contribute to the State’s greenhouse gas (GHG) reduction targets, and also assist in achieving the Caltrans Mission and Grant Program Overarching Objectives.
• Strategic Partnerships: Funds transportation planning studies in partnership with Caltrans that address the regional, interregional, and statewide needs of the State highway system, and also assist in achieving the Caltrans Mission and Grant Program Overarching Objectives.
Strategic Partnerships Transit: Funds multi-modal planning studies, with a focus on transit, in partnership with Caltrans, of regional, interregional, and statewide significance, and also assist in achieving the Caltrans Mission and Grant Program Objectives.
October 27,
2021
Sustainable Communities
Competitive: Active
Transportation; Climate
Change; Corridor and
Freight; Social Equity;
Integrated Housing, Land
Use, and Transportation;
Multimodal; Safety;
Technical; and Transit.
Complete street plans that
consider last-mile freight.
Available Funding:
$34 million
Max: Varies
depending on activity.
Match: 20% for
Strategic Partnerships;
11.47% all others.
PWCD3 Caltrans Clean CA. To beautify and improve local streets and roads, tribal lands, parks, pathways, and transit centers to clean and enhance public spaces. Recommend projects with litter abatement, public art, landscape enhancement, and education. Should be shovel-ready.
Anticipated
February
2022
• Projects must be
completed by
December 30, 2023.
Available Funding:
$296 million
Max: $5 million
Match: No
PWCD4 California Transportation Commission (CTC)/Caltrans Active Transportation Program (ATP): To fund projects that 1) Increase the proportion of trips accomplished by biking and walking; 2) Increase the safety and mobility of non-motorized users; 3) Advance the efforts of regional agencies to achieve greenhouse gas reduction; 4) Enhance public health, including reduction of childhood obesity through the use of program projects eligible for Safe Routes to School Program funding; 5) Ensure that disadvantaged communities fully share in the program benefits (25% of program).
Anticipated
Summer
2022-Cycle 6
• Complete Streets
• Sidewalks/Curb Ramps
• Traffic Signals
• Pedestrian Crossing
Improvements
• Speed Feedback Signage
• Audible Pedestrian
Signal Installations
2020 Funding: $440
million w/10% small
urban or rural areas
w/pop. of 200,000 or
less
Match: None
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TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
PWCD5 California Department of Housing and Community Development (CA HCD) CalHOME. To enable low and very low-income households to become or remain homeowners through grants to local public agencies and nonprofit corporations for direct first-time homeowner and housing rehabilitation assistance (including mobile home units in parks). Additionally, providing funds for homebuyer counseling, self-help mortgage assistance, loans to developers for real property acquisition and site development for homeownership development projects and technical assistance for self-help homeownership. The program will fund the following activities:
1. First-Time Homebuyer Mortgage Assistance
2. Owner Occupied Rehabilitation Assistance
3. Technical Assistance for Self-Help Housing Project
4. Technical Assistance for Shared Housing Program
5. ADU/JADU Programs
6. Homeownership Development Project Loans
11/22/2021 Max. $57 million with
$20 million reserved
for mobile home
assistance or
manufactured home
community.
Match: Not required
PWCD6 U.S. Department of Housing and Urban Development (HUD) Choice Neighborhoods Planning Grants Program. To transform neighborhoods by redeveloping severely distressed public and/or HUD-assisted housing and catalyzing critical improvements in the neighborhood.
Anticipated
7/2022
• Revitalization of
severely distressed
public and/or assisted
housing project
• At least 20% in poverty
or extremely low income
• Consistent with local
land use and planning
process
Two-year project period
Max. Funding:
$450,000
Match: 5% cash or in-
kind by end of project
PWCD7 CA Natural Resources Agency (CNRA) Environmental Enhancement and Mitigation Program (EEMP): To fund projects that contribute to mitigation of the environmental effects of transportation facilities. Must have a connection to a related transportation project (e.g., 57 or 10 Freeway Widening, Metro) Anticipated
Late 2021
Annual
DACs have priority
• Areas impacted by
transportation projects
Available Funding:
$500,000 max. up to
$1 million for
acquisition.
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TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
Project Categories:
1) Urban Forestry - projects are designed to offset vehicular emissions of carbon dioxide;
2) Resource Lands - projects provide for the acquisition or enhancement of resource lands to mitigate the loss of, or the detriment to, resource lands lying within or near the right-of-way acquired for transportation improvements;
3) Mitigation Projects Beyond the Scope of the Lead Agency - responsible for assessing the environmental impact of the proposed transportation improvement.
• Restoration of natural
areas
• Acquisition to
safeguard/ conserve
Match: None
PWCD8 CA Clean Vehicle Rebate Project (CVRB) Public Fleet Pilot Project: Provides up to $7,000 per vehicle rebate for clean vehicles. Sponsored by the California Air Resources Board (CARB), the program is administered by the Center for Sustainable Energy (CSE). Limited to 30 rebates per calendar year.
Can be leased. Prospective applicants can use the CalEnviroScreen interactive map to see if the vehicle’s domicile address is eligible for the increased incentive at
http://oehha.maps.arcgis.com/apps/View/index.html?appid=c3e4e4e1d1154 68390cf61d9db83efc4
Rolling – First
come/first
served
Increased incentives for
DACs
Max: Up to $7,000 per
vehicle rebate
PWCD9 The Governor’s Office of Business and Economic Development (GO-Biz) CA Community Reinvestment Program. To advance health, wellness, and economic justice for populations and communities harmed by the War on Drugs (WoD). Proposed services must fall within one or more of the funding categories below:
• Job placement
• Mental health treatment
• Substance use disorder treatment
• System navigation services
• Legal services to address barriers to reentry
09/29/2021
Phase I
12/13/21
Phase 2 (if
invited)
Available Funding:
$38.4 million
Single Applicant:
Max: $450,000
Min: $100,000
Collaborative:
Max: $900,000
Min: $200,000
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
• Linkages to medical care
PWCD10 California Department of Resources Recycling and Recovery (CalRecycle) Rubberized Pavement Grant Program: To divert waste tires from landfill disposal, prevent illegal tire dumping, and promote markets for recycled- content surfacing products derived from only California-generated waste tires. The program is aimed at encouraging first-time or limited users of rubberized pavement in two project types – Rubberized Asphalt Concrete Hot-Mix (Hot-Mix) and Rubberized Chip Seal (Chip Seal). Pays for differential of normal versus rubberized pavement.
09/29/2021 • Roadways and
pavement
Available Funding: Up
to $250,000
Match: None
PWCD11 CalRecycle Tire-Derived Aggregate (TDA) Products: To fund projects that use recycled-content products derived from waste tires:
• Category 1: Mechanically Stabilized TDA (retaining walls). • Category 2: Low Impact Development (storm water mitigation including storm water infiltration galleries).
• Category 3: Lightweight fill (slope stabilization, embankment fill, landslide repair, and retaining walls).
• Category 4: Vibration mitigation (under rail lines).
• Category 5: Landfill application.
12/08/2021 • Slope stabilization
• Storm water
management
Available Funding:
$750,000
Max: $350,000
Match: None
PWCD12 Cal Recycle Illegal Disposal Site Abatement program. To fund solid waste cleanup project sites where cleanup is needed to protect public health and safety or the environment within the applicant’s jurisdiction.
Cycle 1
09/29/21
Cycle 2
02/16/22
Available Funding:
$1 million
Max: $500,000
Match: Not required
PWCD13
California Office of Traffic Safety (OTS) General and Grants Made Easy (GME): To prevent serious injury and death resulting from motor vehicle crashes. Two types of grants are available - General and Grants Made Easy (GME). Applicant determines which type to use based on the problem to be addressed. Problem identification should be determined through analysis of local crash data, as well as data from the California Highway Patrol Statewide Anticipated
01/30/2022
Public programming/
education
Max/Min Funding:
None stated; Amount
requested must be
proportional to
identified traffic
problem(s)
Match: None
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
Integrated Traffic Records System (SWITRS) and the OTS rankings for CA cities and counties.
GME includes pre-determined goals, objectives, and activities by focus area.
Agencies should apply for a General Grant if it is seeking funding to address traffic safety problems other than what are listed on a GME.
Project must match one of the Priority Program Areas:
• Alcohol Impaired Driving or Distracted Driving
• Drug Impaired Driving
• Emergency Medical Services
• Motorcycle Safety
• Occupant Protection
• Pedestrian Safety/Bicycle Safety
• Public Relations, Advertising and Marketing Program
• Traffic Records/Roadway Safety
PWCD14 U. S. Economic Development Administration (EDA): Public Works and Economic Adjustment Assistance (PWEAA) Program: This grant will fund a wide range of construction and non-construction activities (including infrastructure, design and engineering, technical assistance, economic recovery strategies, and capitalization or re-capitalization of Revolving Loan Funds) in regions experiencing severe economic distress. Each project funded under Public Works and EAA must be consistent with the region's current Comprehensive Economic Development Strategy (CEDS) or equivalent.
Applicants are strongly encouraged to contact their EDA representative before submitting an application to clarify technical matters, the project's alignment with EDA's mission and Investment Priorities, and all other relevant publicly available information relating to general technical matters.
Purpose of the Program:
Ongoing
• Strategic planning
• Professional
consultation
• Non-construction and
construction activities,
including Revolving Loan
Funds, in regions
experiencing severe
economic dislocations.
Max: Generally, $30
million
Min: $100,000
Match: Generally,
50%
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
• Public Works: To help distressed communities build, design, or engineer critical infrastructure and facilities that will help implement regional development strategies and advance bottom-up economic development goals to promote regional prosperity.
• Economic Adjustment Assistance (EAA): Support a wide range of construction and non-construction activities (including infrastructure, design and engineering, technical assistance, economic recovery strategies, and capitalization or re-capitalization of Revolving Loan Funds (RLF) in regions experiencing severe economic dislocations that may occur suddenly or over time.
• Strategy Grant: To develop, update, or refine a CEDS that alleviates long-term economic deterioration or a sudden and severe economic dislocation, as described in EDA's regulations at 13 C.F.R. 307.3.
PWCD15 EDA American Rescue Plan (ARP) Economic Adjustment Assistance. To provide a wide-range of financial assistance to communities and regions as they respond to, and recover from, the economic impacts of the coronavirus pandemic, including long-term recovery and resilience to future economic disasters. The City will need to prove that at least two private businesses will benefit from the project and will be able to hire XX number of permanent workers (rule of thumb: one permanent job for every $10,000 in EDA funding requested).
Examples of Eligible Construction and Non-Construction Projects:
Construction activities such as:
• water and sewer system improvements,
• industrial parks,
• high-tech shipping and logistics facilities,
• business incubators and accelerators,
• brownfield redevelopment,
03/31/22 or
until funding
is exhausted.
Recommend
applying by
fall 2021.
Available Funding:
$500 million allocated
to six regional offices
and headquarters;
300 awards expected.
Max: Generally,
projects that costs
between $500,000
and $5 million.
Match: 20%
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
• technology-based facilities,
• wet labs,
• multi-tenant manufacturing facilities,
• science and research parks,
• workforce training facilities,
• telecommunications infrastructure (e.g., broadband)
Non-construction activities include:
• design and engineering only (for construction),
• technical assistance,
• economic recovery strategy development,
• capitalization of revolving loan funds (RLFs).
PWCD16 Federal Emergency Management Agency (FEMA) Building Resilient Infrastructure and Communities (BRIC) Grant Program. To categorically shift the federal focus away from reactive disaster spending and toward research- supported, proactive investment in community resilience. FEMA anticipates funding BRIC projects that demonstrate innovative approaches to partnerships, such as shared funding mechanisms, and/or project design. For example, an innovative project may bring multiple funding sources or in-kind resources from a range of private and public sector stakeholders or offer multiple benefits to a community in addition to the benefit of risk reduction. Project must be reflected in a Local Hazard Mitigation Plan.
CA NOI due
9/20/2021
and full
application
if invited due
12/1/2021
• Capability- and Capacity-
Building (C&CB)
• Mitigation Projects
• Management Costs
Planning
Max: $50 million per
project
Match: 25%.
PWCD17 FEMA/Cal OES Hazard Mitigation Grant Program (HMGP): To fund hazard mitigation activities aimed at reducing or eliminating future damage. For the development of Local Hazard Mitigation Plans (LHMP) as well as for the implementation of hazard mitigation projects. Projects must have an approved LHMP at time of obligation
Only issued
after a
declared
disaster.
• Mitigation Projects
• 5% Initiative Projects
• Hazard Mitigation
Planning
• Management Costs
Available Funding:
TBD when a disaster is
declared
Max: There is no
funding cap for
individual projects.
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
For this program a Notice of Interest (NOI) must first be submitted to and accepted by Cal OES.
NOIs are
accepted on
an ongoing
basis.
Match: 25%
DISTRICT/COUNTY PARTNERSHIPS (DCP)
DCP1
CA Department of Parks and Recreation Land and Water Conservation Fund (LWCF): To provide funding for the acquisition or development of land to create new outdoor recreation opportunities for the health and wellness of Californians. Park must be placed under federal protection in perpetuity.
Anticipated
February
2022
Possible partnership with
Jurupa Area Recreation and
Park District (JARPD) or with
Riverside County Regional
Park and Open-Space
District
• Rehabilitate existing
infrastructure via
construction,
replacement, upgrades.
• Acquisition,
development
Available Funding:
$14 million
Max: $6 million
Match: 50%
DCP2
CA Department of Parks and Recreation Prop 68 Per Capita Program:
Acquisition OR development of recreational assets. Not both. • A Project can ONLY serve ONE park.
• Multiple Projects may be completed under one contract, but EACH Project requires a separate Application Packet.
• Grantees are encouraged to partner with other Grantees on projects.
No supplanting. Must be an extension of existing budget.
Deadline
12/31/2021
Possible partnership with
JARPD or with Riverside
County Regional Park and
Open-Space District
• Rehabilitate existing
infrastructure via
construction,
replacement, upgrade
Allocation to Jurupa
Area Recreation and
Park District:
$177,952 and $94,312
Match: 20%
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
• Acquisition
Performance Period:
Contracts by June 30, 2022.
Projects completed by
December 2023.
DCP3
CA Department of Parks and Recreation Prop 68 Statewide Park Development and Community Revitalization Program (SPP): Grant funds provided to develop a new park, expand an existing park, or renovate an existing park.
Additional
Rounds may
be offered
depending
on available
funding
Possible partnership with
JARPD or with Riverside
County Regional Park and
Open-Space District
DACs have priority
• Construction/renovation
• Amenities
• Acquisitions
Past Available
Funding: $395 million
Max: $8.5 million
Match: none
DCP4
CA Department of Parks Recreational Trails Program (RTP) (non-motorized):
Federal program administered by the Office of Grants and Local Services (OGALS) provides funds annually for recreational trails and trails-related projects. Applicants are encouraged to use qualified youth or service corps to perform trail construction and maintenance.
Anticipated
February
2022
Possible partnership with
JARPD or with Riverside
County Regional Park and
Open-Space District
Trail construction/
renovation
Available Funding:
TBD
Max: TBD
Match: 12%
DCP5
CA Department of Parks Recreational Trails Program (RTP) (ATP). The RTP is administered at the federal level by the Federal Highway Administration (FHWA). It is administered at the state level by the California Department of Parks and Recreation (DPR) and the Department of Transportation (Caltrans) Active Transportation Program (ATP). Applicants are encouraged to use Anticipated
February
2022
Possible partnership with
JARPD or with Riverside
County Regional Park and
Open-Space District
Available Funding:
TBD
Max: TBD
Match: 12%
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
qualified youth or service corps to perform trail construction and maintenance.
Trail construction/
renovation
DCP6
CA Department of Parks and Recreation Habitat Conservation Fund: Eligible projects include nature interpretation programs to bring urban residents into park and wildlife areas, protection of various plant and animal species, and acquisition and development of wildlife corridors and trails. Activities:
• Deer/Mountain Lion Habitat
• Rare, Endangered, Threatened or Fully Protected Species Habitat • Wetlands
• Anadromous Salmonids and Trout Habitat
• Riparian Habitat
• Trails
• Wildlife Area Activities
Anticipated
February
2022
Possible partnership with
JARPD or with Riverside
County Regional Park and
Open-Space District
• Wildlife Area Activities –
An event or series of
events intended to bring
urban residents into
areas with indigenous
plants and animals (park
and/or wildlife areas)
• Acquisition of species
habitats
• Enhancement or
restoration of species
habitats
• Enhancement,
restoration, or
development of trails
Available Funding:
$2 million
Match: 50%
DCP7
The Skatepark Project (Formerly Tony Hawk Foundation): To help underserved communities create safe and inclusive public skateparks for youth. The Skatepark Project Grants are available via invitation only.
To be invited to apply for a grant, interested parties must submit a Letter of Inquiry.
Letters of
Inquiry are
accepted on
a rolling basis
(anytime).
Grant Award
decisions are
Possible partnership with
JARPD or with Riverside
County Regional Park and
Open-Space District
Grants range from
$1,000 to $300,000.
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
made by the
Grants
Committee
on a
quarterly
basis.
DCP8
MLB Baseball Youth Development (Foundation): The Foundation considers requests for a variety of purposes including funding capital projects (e.g., field renovations), baseball/softball programs, and education initiatives.
Ongoing
applications,
reviewed
quarterly
Possible partnership with
JARPD or with Riverside
County Regional Park and
Open-Space District
DACs have priority
• Capital projects
• Equipment
• Athletic programming
Available Funding:
Unknown
Max: No maximum;
Average award is
$40,000
Match: 50%
DCP11
CA State Library - High-Speed Broadband: To bring high-speed broadband to all California public libraries by connecting them to the California Research and Education Network (CalREN)—a high-capacity 3,800-mile fiber-optic- based network designed to meet the unique requirements of over 20 million users, including the vast majority of K-20 students together with educators, researchers, and others working in California's vital public-serving institutions.
Applicants requesting a grant must meet ALL the criteria below:
• Be a public library participating in the California Library Services Act and participating in a connection to the California Research and Education Network (CalREN), operated by the Corporation for Education Network Initiatives in California (CENIC).
• Have submitted the required Letters of Agency to the Project Aggregator.
Rolling
Deadline
Possible partnership with
Riverside County
Grant will fund:
• First year connection
costs
• Equipment to support
connections
• Consulting costs
related to configuration
and installation of
equipment
• Construction costs
related to expansion of
Available Funding:
$2,860,000 ongoing
annual appropriation
Max: Based on
allocation table
($20,000, $24,000 or
$30,000)
Match: Based on
allocation table (0%,
25% or 50%)
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
• Have or be in the process of entering into a contract with the Project Aggregator for connection to CalREN.
• Intend to continue in the program.
necessary
infrastructure to make
connections
• Construction costs
related to required
upgrades of inside
wiring and other
facilities to make
connections viable
• Technical network
training for librarians
DCP12
National Park Service: Save America’s Treasures (SAT) Collections and Preservation Projects: To provide preservation and/or conservation assistance to nationally significant historic properties and collections. Two types of grant categories: 1. Collections Projects and; 2. Preservation Projects.
Anticipated
December
2021
Possible partnership with
Riverside County
• Equipment
• Collections management
• Professional
consultation
Available Funding:
$16 million.
Max: $500,000
Match: 50%
DCP13 Southern California Association of Governments (SCAG) Sustainable Communities Programs:
Civic Engagement, Equity & Environmental Justice. To support the implementation of SCAG’s Racial Equity Early Action Plan, SCAG is seeking to prioritize proposals that fall within or directly benefit Communities of Concern and SB 535 Disadvantaged Communities (DACs) for this Call.
Anticipated
Summer
2022
Technical Assistance
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
Smart Cities & Mobility Innovations Call for Applications (last closed 04/23/2021). Supports the implementation of three Connect SoCal Key Connections:
• Smart Cities & Job Centers
• Go Zones
• Shared Mobility/Mobility as a Service.
Housing & Sustainable Development (last closed 01/29/2021). Housing and Sustainable Development Project Types:
• Advancing Accessory Dwelling Unit (ADU) Implementation • Housing Sustainability Districts, Workforce Housing Opportunity Zones, and Housing Supportive Tax Increment Financing Districts • Housing Sustainability Districts, Workforce Housing Opportunity Zones, and Housing Supportive Tax Increment Financing Districts
DCP14 WRCOG Grant Writing Assistance Program (Program): The WRCOG Program is designed to assist members in preparing proposals for grant opportunities.
A bench of consultants is available to members on a first-come, first-served basis when funding opportunities for select grants become available. Select grant opportunities are as follows: • Active Transportation Program • Caltrans Sustainable Transportation Planning Grant Program (Transportation Planning Grants & Adaptation Planning Grants) • Affordable Housing and Sustainable Communities Program • Clean Cities related grants • New planning grant opportunities.
Grant Assistance
Program Contact:
Christopher Tzeng
Program Manager,
Transportation
Phone: (951) 955-8379
Email: [email protected]
Website:
http://www.wrcog.us/266/
Grant-Writing-Assistance
WATER-RELATED GRANT OPPORTUNITIES (These grants are listed for your information – Jurupa Valley Community Services District, Rubidoux Community Services District, Santa Ana River Water Company, and Western Municipal Water District would be eligible for these opportunities.) Anticipated
10/2021
through
03/2022
B&A * 949-589-6338 * www.blaisassoc.com
TABLE 5
GRANT OPPORTUNITIES ALIGNED WITH JURUPA VALLEY PROJECTS Key Grant Program Due Date
(If known)
Project(s) or Notes
(Not exhaustive)
Funding
Request/Match
Water Related Grants issued by the Bureau of Reclamation (BOR) include:
• Drought Resiliency Projects Grant. Program provides funding for on- the-ground projects and modeling tools that increase water supply reliability or improve water management.
• BOR WaterSMART Drought Response Program – Drought Resiliency Projects Grant: Projects that will increase the reliability of water supplies; improve water management; and provide benefits for fish, wildlife, and the environment to mitigate impacts caused by drought. • BOR WaterSMART Water and Energy Efficiency Grants (WEEG): To fund projects that seek to conserve and use water more efficiently (SCADA, AMI, among others), and increase the use of renewable energy and improve energy efficiency.
• BOR WaterSMART Small-Scale Water Efficiency Project (SWEP) Grant: For projects that result in quantifiable water savings, implement renewable energy components, and support broader sustainability benefits.
• BOR WaterSMART Environmental Water Resources Projects: One of the primary purposes of the project must be to benefit ecological values that have a nexus to water resources management. • BOR Drought Contingency Planning. For the development and update of drought contingency plans that will build long-term resiliency to drought.
• BOR Lower Colorado Region Water Conservation Field Services Program: To fund water management and conservation planning; implementation of water efficiency measures; demonstrate innovative conservation technologies; and water education and training.
Page | 1
STAFF REPORT
DATE: SEPTEMBER 1, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD BUTLER, CITY MANAGER
BY: PETER THORSON, CITY ATTORNEY
SUBJECT: AGENDA ITEM NO. 14.A
REMOVAL OF ARMANDO CA RMONA FROM THE PLANNING
COMMISSION UNDER JURUPA VALLEY MUNICIPAL CODE
SECTION 2.35.020.B AT THE REQUEST OF MAYOR PRO TEM
LESLIE ALTAMIRANO
Mayor pro Tem Leslie Altamirano has requested that the City Council consider removing Armando Carmona from the Planning Commissio n under Section 2.35.020.B of the Jurupa Valley Municipal Code.
Section 2.35.020.B provides:
“B. Members of the Planning Commission shall serve at the pleasure of the City Council and a member of the Planning Commission may be removed from the Planning Commission by a majority vote of the entire City Council for any reason, with or without cause. If a Planning Commission member is removed from office, then at the time of this vote the Planning Commissioner shall be deemed removed from the Planning Commis sion, the Planning Commissioner's term and tenure as a member of the Planning Commission shall end, and a vacancy shall exist for that position. ”
If the Council determines to remove Mr. Carmona from the Planning Commission, the Council will need to approve a motion, with three affirmative votes, providing:
“Motion to remove Armando Carmona from the Planning Commission under Section 2.35.020.B. of the Jurupa Valley Municipal Code.” His seat will be vacant upon adoption of this motion.
RETURN TO AGENDA
A.
(1)
(2)
(3)
B.
C.
CHAPTER 2.35. - PLANNING COMMISSION
Sec. 2.35.010. - Planning Commission established.
There is hereby established within the city a Planning Commission. The Planning Commission shall perform the planning agency functions described in Government Code Section 65100 et seq., and shall fulfill the functions delegated to the Planning Commission for the County of Riverside under the relevant ordinances and resolutions, which the city has adopted as required upon incorporation. The Planning Commission shall perform the functions of any and all planning, zoning or code enforcement appeals board created by the relevant County of Riverside ordinances and resolutions, which the city has adopted by reference as required by law and by any City of Jurupa Valley ordinances. (Ord. No. 2013-11, § 1(2.35.010), 5-12-2013)
State Law reference— Authority to establish Planning Commission, Government Code § 65100.
Sec. 2.35.020. - Number of members; appointment and removal.
The Planning Commission shall consist of five (5) members. Members of the Planning Commission shall be appointed by the City Council. Each Council Member shall nominate one (1) member of the Planning Commission. Each such nomination shall require confirmation by a majority vote of the entire City Council.
Not less than ten (10) days prior to the meeting at which the Council will consider one or more appointments to the Planning Commission, the City Clerk shall post notice of the pending appointments and invite qualified persons to apply for the position or positions.
The City Clerk shall post such notice at the locations where the City Council agendas are posted pursuant to City Council resolution and on the city's website.
In addition to these posting requirements, the City Clerk shall also comply with the posting requirements for vacancies and terms of Planning Commissioners as provided in Government Code Sections 54970 to 54974 or their successor sections.
Members of the Planning Commission shall serve at the pleasure of the City Council and a member of the Planning Commission may be removed from the Planning Commission by a majority vote of the entire City Council for any reason, with or without cause. If a Planning Commission member is removed from office, then at the time of this vote the Planning Commissioner shall be deemed removed from the Planning Commission, the Planning Commissioner's term and tenure as a member of the Planning Commission shall end, and a vacancy shall exist for that position.
If a vacancy should occur on the Planning Commission such vacancies shall be filled by A.
B.
C.
D.
E.
(1)
(2)
(3)
appointment of a new member by the City Council for the unexpired portion of the term pursuant to the procedures of subsection (A) of this section. (Ord. No. 2013-11, § 1(2.35.020), 5-12-2013)
State Law reference— Planning Commission membership, Government Code § 65101.
Sec. 2.35.030. - Term; annual recon rmation.
The term of each member of the Planning Commission shall be for four (4) years or until their successors are appointed and sworn in as members, whichever is later; provided, however, that the term of the first Planning Commission shall be as provided in this section, and, provided further, that the term of a Planning Commissioner shall be subject to reconfirmation or removal pursuant to this chapter.
The Planning Commissioners nominated by Council Members who will hold office until the first succeeding municipal election of the city, as provided in Government Code Section 57377, shall serve until December 31 in the year of the city's first succeeding municipal election, subject to reconfirmation or removal pursuant to this chapter.
The Planning Commissioners nominated by Council Members who will hold office until the second succeeding municipal election of the city, as provided in Government Code Section 57377, shall serve until December 31 in the year of the city's second succeeding municipal election, subject to reconfirmation or removal pursuant to this chapter.
Thereafter, each member of the Planning Commission shall serve the term of four (4) years as provided in this chapter, subject to reconfirmation or removal pursuant to this chapter.
Each year the City Council shall reconfirm the appointment of each Planning Commissioner.
The reconfirmation shall occur at a regular City Council meeting during the month of December of each year.
Each Planning Commissioner shall be reconfirmed by a majority vote of the entire City Council.
If a Planning Commissioner is not reconfirmed by a majority vote of the entire City Council, then at the time of this vote the Planning Commissioner shall be deemed removed from the Planning Commission, the Planning Commissioner's term and tenure as a member of the Planning Commission shall end, and a vacancy shall exist for that position. (Ord. No. 2013-11, § 1(2.35.030), 5-12-2013)
Sec. 2.35.040. - Quali cations.
A.
B.
Members of the Planning Commission shall, at all times during their incumbencies, be bona fide residents and registered voters of the city. No member of the Planning Commission shall be a city employee, nor shall any member of the Planning Commission be a member of another city commission at any one time.
(Ord. No. 2013-11, § 1(2.35.040), 5-12-2013)
Sec. 2.35.050. - O cers.
The officers of the Planning Commission shall consist of a Chairperson and a Vice-Chairperson who shall be selected by a majority vote of the entire Planning Commission. The terms of the Chairperson and Vice-Chairperson shall be from January 1 to December 31 of each year, subject to removal or failure to reconfirm pursuant to this chapter.
(Ord. No. 2013-11, § 1(2.35.050), 5-12-2013)
Sec. 2.35.060. - Meetings; quorum.
The City Council shall establish meeting schedules for the Planning Commission by resolution.
A quorum of three (3) members of the Planning Commission shall be required for the transaction of any business.
(Ord. No. 2013-11, § 1(2.35.060), 5-12-2013)
Sec. 2.35.070. - Stipend.
Members of the Planning Commission may receive a stipend per meeting in an amount set by resolution of the City Council.
(Ord. No. 2013-11, § 1(2.35.070), 5-12-2013)
RETURN TO AGENDA