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REGULAR MEETING AGENDA
OF THE JURUPA VALLEY CITY COUNCIL
Thursday, March 2, 2023
Joint Study Session: 5:30 p.m.
Regular Meeting: 7:00 p.m.
City Council Chamber
8930 Limonite Avenue, Jurupa Valley, CA 92509
1. 5:30 PM – CALL TO ORDER - JOINT STUDY SESSION WITH THE PLANNING
COMMISSION
CALL TO ORDER – CITY COUNCIL:
● Chris Barajas, Mayor
● Guillermo Silva, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Brian Berkson, Council Member
● Armando Carmona, Council Member
CALL TO ORDER – PLANNING COMMISSION:
● Laura Shultz, Chair
● Penny Newman, Chair Pro Tem
● Hakan Jackson, Planning Commissioner
● Arleen Pruitt, Planning Commissioner
● Yesenia Villagomez, Planning Commissioner
A. As a courtesy to those in attendance, we ask that cell phones be turned off or set to their silent mode and that you keep talking to a minimum so that all persons can hear the comments of the public and City Council.
B. A member of the public who wishes to speak under Public Comments must fill out a “Speaker Card” and submit it to the City Clerk BEFORE the Mayor calls for Public Comments on an agenda item. Each agenda item up will be open for public comments before taking action. Public comments on subjects that are not on the agenda can be made during the “Public Appearance/Comments” portion of the agenda.
C. Members of the public who wish to comment on the CONSENT CALENDAR may do so during the Public Comment portion of the Agenda prior to the adoption of the Consent Calendar.
D. As a courtesy to others and to assure that each person wishing to be heard has an opportunity to speak, please limit your comments to 3 minutes.
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2. JOINT STUDY SESSION
A. PEDLEY TOWN CENTER AREA PLAN
Requested Action: That the City Council and Planning Commission receive and file a staff presentation on the Pedley Town Center Plan and provide input and direction.
3. 7:00 PM - CALL TO ORDER AND ROLL CALL FOR REGULAR MEETING ● Chris Barajas, Mayor
● Guillermo Silva, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Brian Berkson, Council Member
● Armando Carmona, Council Member
4. INVOCATION
5. PLEDGE OF ALLEGIANCE
6. APPROVAL OF AGENDA
7. PRESENTATIONS
A. RECOGNITION TO HUGO BUSTAMANTE
B. RIVERSIDE COUNTY DEPARTMENT OF ANIMAL SERVICES -
INTRODUCTION OF “PET OF THE MONTH”
C. QUARTERLY UPDATE – HEALTHY JURUPA VALLEY
D. QUARTERLY UPDATE – JURUPA VALLEY CHAMBER OF
COMMERCE
E. PRESENTATION OF NEW ONLINE PUBLIC INFORMATION TOOL –
GIS STORY MAPS
Requested Action: That the City Council receive and file a report on GIS Story Maps.
8. PUBLIC APPEARANCE/COMMENTS
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9. INTRODUCTIONS, ACKNOWLEDGEMENTS, COUNCIL COMMENTS AND
ANNOUNCEMENTS
10. CITY COUNCIL MEMBER ORAL/WRITTEN REPORTS REGARDING
REGIONAL BOARDS AND COMMISSIONS
A. MAYOR CHRIS BARAJAS
1. UPDATE ON THE I-REN EXECUTIVE COMMIT TEE MEETING
OF FEBRUARY 21, 2023
B. COUNCIL MEMBER BRIAN BERKSON
1. UPDATE ON THE RIVERS IDE TRANSIT AGENCY B OARD
MEETING OF FEBRUARY 23, 2023
2. UPDATE ON THE METROLINK / SOUTHERN CALIFORNIA
REGIONAL RAIL AUTHOR ITY MEETING OF FEBRUARY 24,
2023
3. UPDATE ON THE RIVERSIDE COUNTY TRA NSPORTATION
COMMISSION – WESTERN RIVERSIDE COUNTY PR OGRAMS
AND PROJECTS COMMITT EE MEETING OF FEBRUA RY 2 7,
2023
11. CITY MANAGER’S UPDATE
12. APPROVAL OF MINUTES
A. FEBRUARY 16, 2023 REGULAR MEETING
13. CONSENT CALENDAR
A. COUNCIL APPROVAL OF A MOTION TO WAIVE THE READING OF
THE TITLE AND TEXT OF ALL ORDINANCES AND RESOLUTIONS
INCLUDED IN THE AGENDA
Persons wishing to address the City Council on subjects other than those listed on the Agenda are requested to do so at this time. A member of the public who wishes to speak under Public Appearance/Comments OR the Consent Calendar must fill out a “Speaker Card” and submit it to the City Clerk BEFORE the Mayor calls for Public Comments on an agenda item. When addressing the City Council, please come to the podium and state your name and address for the record. While listing your name and address is not required, it helps us to provide follow -up information to you if needed. In order to conduct a timely meeting, we ask that you keep your comments to 3 minutes. Government Code Section 54954.2 prohibits the City Council from taking action on a specific item until it appears on an agenda.
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Requested Action: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the age nda. In accordance with Government Code Section 34934, the title of each ordinance is included on the published agenda and a copy of the full ordinance has been available to the public online on the City’s website and will be available in print at the meeting prior to the introduction or passage of the ordinance.
B. CONSIDERATION OF CHECK REGISTER IN THE AMOUNT OF
$4,273,162.34
Requested Action: That the City Council ratify the check registers dated January 26 and February 2, 9, and 16, 2023 as well as the payroll registers dated January 31 and February 3 and 17, 2023.
C. ADOPTION OF RESOLUTIONS REGARDING THE AN NEXATION OF
ZONE II (SHOPS AT JU RUPA) TO CITY OF JUR UPA VALLEY
LANDSCAPE AND LIGHTI NG MAINTENANCE DISTR ICT NO. 89 -1- CONSOLIDATED (“CITY OF JURUPA VALLEY L&LMD 89-1-C”),
NORTHEAST CORNER OF PYRITE STREET AND MI SSION
BOULEVARD
1. Requested Action: That the City Council adopt Resolution No. 2023 -20, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY , CALIFORNIA INITIATING PRO CEEDINGS
FOR THE ANNEXATION OF TERRITORY TO CITY OF JURUPA
VALLEY LANDSCAPE AND LIGHTING MAINTENANCE
DISTRICT NO. 89 -1-CONSOLIDATED AS ZONE II AND THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN SUCH
TERRITORY FOR FISCAL YEAR 2023 -2024 PURSUANT TO THE
PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA
STREETS AND HIGHWAYS CODE AND ARTICLE XIII D OF THE
CALIFORNIA CONSTITUTION; AND
2. That the City Council adopt Resolution No. 2023-21, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY , C ALIFORNIA APPROVING THE REPORT
OF THE ENGINEER REGARDING THE PROPOSED
ANNEXATION OF TERRITORY TO CITY OF JURUPA VALLEY
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO.
89-1-CONSOLIDATED AS ZONE II AND THE LEVY AND
COLLECTION OF ASSESSMENTS WITHIN THE CITY O F
JURUPA VALLEY LANDSCAPE AND LIGHTING
MAINTENANCE DISTRICT NO. 89 -1-CONSOLIDATED FOR
FISCAL YEAR 2023-2024; AND
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3. That the City Council adopt Resolution No. 2023-22, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY , CALIFORNIA, DECLARING ITS
INTENTION TO ANNEX TERRITORY TO CITY OF JURUPA
VALLEY LANDSCAPE AND LIGHTING MAINTENANCE
DISTRICT NO. 89 -1-CONSOLIDATED AS ZONE II AND TO
LEVY AND COLLECT ASSESSMENTS WITHIN SUCH
TERRITORY FOR FISCAL YEAR 2023 -2024 PURSUANT TO
THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE
CALIFORNIA STREETS AND HIGHWAYS CODE AND
ARTICLE XIII D OF THE CALIFORNIA CONSITTUTION AND
APPOINTING A TIME AND PLACE FOR HEARING PROTESTS
D. APPROVAL OF AN AGREEMENT WITH RRM DESIGN GROUP FOR
CONSULTING SERV ICES TO PREPARE BUILDING PLAN SETS FOR
PERMIT-READY ACCESSORY DWELLING UNITS - CONSULTING
SERVICES AGREEMENT NO. CS22006
Requested Action: that the City Council approve the Agreement for Consulting Services with RRM Design Group to prepare building plan sets for Permit Ready Accessory Dwelling Units (PRADU) in an amount not to exceed $111,039 and authorize the City Manager to sign the Agreement on behalf of the City Council.
E. APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH
ULTRASYSTEMS ENVIRONMENTAL INC. FOR THE PREPARATION
OF AN ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED
“DISTRICT AT JURUPA VALLEY SPECIFIC PLAN” PROJECT, (CASE NUMBER: MA21269), (APPLICANT: EM RANCH OWNER, LLC)
Requested Action: That the City Council authorize the City Manager to execu te the First Amendment to the Agreement with UltraSystems for the preparation of an Environmental Impact Report (EIR) for the proposed “The District at Jurupa Valley Specific Plan” project (formerly referred to as the “District at Rubidoux” Project) in an amount not to exceed $52,170, to be funded entirely by the applicant’s advance deposit sufficient to cover the EIR and the administrative costs.
14. CONSIDERATION OF ANY ITEMS REMOVED FROM THE CONSENT
CALENDAR
15. COUNCIL BUSINESS
16. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
17. CITY ATTORNEY’S REPORT
18. COUNCIL MEMBER REPORTS AND COMMENTS
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19. CONVENE TO CLOSED SESSION
A. PUBLIC COMMENTS PERTAINING TO CLOSED SESSION ITEMS
B. CITY MANAGER ANNUAL PERFORMANCE EVALUATION. The City Council will meet in closed session pursuant to Government Code Sections 54957 and 54957.6 to evaluate the performance of the City Manager and establish goals and performance objectives for the next year as required by the City Manager’s Employment Agreement. Pursuant to Government Code Section 94957.6 the Council will also meet with its designated representatives, Mayor Chris Barajas and City Attorney Peter Thorson, to provide direction to the designated representatives concerning the negotiati on of salary, compensation and/or benefits for the unrepresented employee position of City Manager. Any changes to the City Manager’s Employment Agreement can only be taken at a regularly scheduled open and public meeting of the City Council.
20. RECONVENE IN OPEN SESSION
A. ANNOUNCEMENT OF ANY REPORTABLE ACTIONS I N CLOSED
SESSION
21. ADJOURNMENT
Adjourn to the Regular Meeting of March 16, 2023 at 7:00 p.m. at the City Council Chamber, 8930 Limonite Avenue, Jurupa Valley, CA 92509.
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a meeting of the Jurupa Valley City Council or other services, please contact Jurupa Valley City Hall at (951) 332-6464. Notification at least 48 hours prior to the meeting or time when services are needed will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agendas of public meetings and any other w ritings distributed to all, or a majority of, Jurupa Valley City Council Members in connection with a matter subject to discussion or consideration at an open meeting of the City Council are public records. If such writing is distributed less than 72 hours prior to a public meeting, the writing will be made available for public inspection at the City of Jurupa Valley, 8930 Limonite Avenue, Jurupa Valley, CA 92509, at the time the writing is distributed to all, or a majority of, Jurupa Valley City Council M embers. The City Council may also post the writing on its Internet website at www.jurupavalley.org.
Agendas and Minutes are posted on the City’s website at www.jurupavalley.org.
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120
S
TAFF REPORT
DATE: MARCH 2, 2023
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: JOE PEREZ, COMMUNITY DEVELOPMENT DIRECTOR
SUBJ
ECT: AGENDA ITEM NO. 2.A
J
OINT STUDY SESSION: PEDLEY TOWN CENTER AREA PLAN
RECOMMENDATION
That the City Council and Planning Commission receive and file a staff presentation on initial concepts for the Pedley Town Center Plan and provide input and direction.
BACKGROUND
The impetus for this plan is the City’s desire to implement the “Town Center” policy direction of the General Plan. The General Plan identifies specific areas within the communities of Rubidoux, Glen Avon, and Pedley as “Town Centers.” Pedley is the largest of the three, is centrally located within the City, and includes the Metrolink station, City Hall and the Santa Ana River. These characteristics make Pedley important contextually in the City.
The Town Center areas are the historic areas of commerce in the City and are designated with the Town Center Overlay to encourage development of traditional, pedestrian- oriented town centers with characteristics that distinguish them from surrounding areas, which are largely semi-rural and rural neighborhoods. As envisioned in the General Plan, these areas are intended to function as walkable, small downtown environments that attract locals to shop, dine and socialize, in keeping with their historic uses, and are intended to provide an opportunity for regional multimodal transportation connections.
The General Plan states: “Pedley’s potential as a key component of the City’s identity, its ability to preserve its historical heritage and establish a downtown environment that attracts locals to shop, dine and socialize is critical.”
RETURN TO AGENDA
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ANALYSIS
The Pedley Town Center Area Plan is intended to be a visioning document and strategic plan for this area of the City. The Plan aims to clarify a long-term vision for how the area should develop and improve in the future and provi de implementation strategies for incremental change over time. The Plan will guide future development and public improvements to create a cohesive center that will anchor this historic area of the City and help solidify its identity within Jurupa Valley. The Pedley Town Center Area Plan will not be regulatory but will establish a clear and distinct vision and provide a bridge between General Plan policy and future regulatory changes, which could be in the form of changes to the Development and/or street standards, or a Specific Plan. The Plan will provide clear recommendations for the regulatory changes and other programmatic changes needed to achieve the vision. It is important to note that this is a plan, not a project. This plan would direct how the area will be designed and developed in the future.
The purpose of this study session is to present the results of community engagement efforts (e.g. online visioning survey and stakeholder interviews), analysis of existing conditions, and initial design concepts for discussion with the City Council, Planning Commission and general public.
PROCESS AND SCHEDULE
The Pedley Town Center Area Plan is being funded by Senate Bill 2 (SB 2) Planning Grant from the State Department of Housing and Community Development (HCD), which expires in December 2023. However, the City must submit reimbursement requests to HCD by the end of September 2023 and all work must be complete by that time.
Therefore, the schedule is designed to meet this deadline. The process is outlined below:
• Initial research and analysis of existing conditions: Fall 2022/Winter 23 • Visioning survey and stakeholder interviews: Winter 2022/23 • Initial concepts and visioning study session: Winter 2023 • Preferred concept framework plan and study session: Spring 2023 • Draft and final plans and PC/CC meetings : Summer/Fall 2023
PUBLIC NOTICE
While not required by the Government Code or Jurupa Valley Municipal Code, the following actions were taken to provide public notice for this Study Session:
1. An announcement (flyer) in English and Spanish was emailed to interested parties who signed up on the City’s website or provided their email address in the online Visioning Survey, as well as to stakeholder groups.
2. An announcement (flyer) in English and Spanish was posted on the City’s website and social media pages on February 10, 2023.
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STAFF REPORT
DATE: MARCH 2, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ROD BUTLER, CITY MANAGER
BY: JOE PEREZ, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: AGENDA ITEM NO. 7.E
PRESENTATION OF NEW O NLINE PUBLIC INFORMA TION TOOL –
GIS STORY MAPS
RECOMMENDATION
That the City Council receive and file a report on GIS Story Maps.
BACKGROUND
The Community Development Department has created an online application to track major developments throughout the City. The interactive application uses GIS Story Maps to offer a creative and immersive experience that combines text, interactive maps, and multimedia content to enrich a viewer’s digital experience and to present information in a user-friendly method.
Story Maps visually transport s viewers to places throughout the City and provide s an interactive tour of major developments. The application is also compatible with other online resources and facilitates sharing on websites, discussion boards, and social media.
MAJOR DEVELOPMENT ACTIVITY REPORT MAP
The City of Jurupa Valley Major Development Activity Report provides an interactive tour of major developments. The map includes a base map of City Council Districts with location markers for each major project. Clicking on a location marker zooms to the project location and opens a slide t hat provides the project’s name, a description, a status, and an illustration of the project.
Those interacting with the application can further zoom into the map to observe parcel lines and neighborhood -level information. The application is compatible ac ross devices and can be observed on desktops, tablets, and smartphones.
RETURN TO AGENDA
AGENDA ITEM NO. 12.A
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MINUTES
OF THE REGULAR MEETING
OF THE JURUPA VALLEY CITY COUNCIL
February 16, 2023
1. 5:30 PM - CALL TO ORDER AND ROLL CALL FOR CLOSED SESSION ● Chris Barajas, Mayor
● Guillermo Silva, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Brian Berkson, Council Member
● Armando Carmona, Council Member
Mayor Chris Barajas called the closed session meeting to order at 5:34 p.m.
Council Member Leslie Altamirano and Council Member Brian Berkson were absent.
2. CONVENE TO CLOSED SESSION
A. PUBLIC COMMENTS PERTAINING TO CLOSED SESSION ITEM
There were no public comments regarding the closed session item.
Council Member Leslie Altamirano and Council Member Brian Berkson arrived at 5:40 p.m.
B. CITY MANAGER ANNUAL PERFORMANCE EVALUATION. The City Council met in closed session pursuant to Government Code Sections 54957 and 54957.6 to evaluate the performance of the City Manager and establish goals and performance objectives for the next year as required by the City Manager’s Employment Agreement. Pursuant to Government Code Section 94957.6 , the Council will also meet with its designated representatives, Mayor Chris Barajas and City Attorney Peter Thorson, to provide direction to the designated representatives concerning the negotiation of salary, compensation and/or benefits for the unrepresented employee position of City Manager. Any changes to the City Manager’s Employment Agreement can only be taken at a regularly scheduled open and public meeting of the City Council.
3. RECONVENE IN OPEN SESSION
A. ANNOUNCEMENT OF ANY REPORTABLE ACTIONS I N CLOSED
SESSION
City Attorney Peter Thorson announced that there were no reportable actions taken.
RETURN TO AGENDA
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4. 7:00 PM - CALL TO ORDER AND ROLL CALL FOR REGULAR SESSION ● Chris Barajas, Mayor
● Guillermo Silva, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Brian Berkson, Council Member
● Armando Carmona, Council Member
Mayor Chris Barajas called the regular meeting to order at 7:04 p.m.
5. INVOCATION was given by Pastor David De La Cruz, Beacon Hill Assembly of God Church.
6. PLEDGE OF ALLEGIANCE was led by Rod Butler.
7. APPROVAL OF AGENDA
A motion was made by Council Member Leslie Altamirano, seconded by Mayor Pro Tem Guillermo Silva, to approve the Agenda.
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
8. PRESENTATIONS
A. STATE OF THE GLEN AV ON AND LOUIS ROBIDOU X LIBRARIES –
PRESENTED BY MICHAEL JACOME AND KURT GALLY
Michael Jacome, Branch Manager, Glen Avon Library, and Kurt Gally, Branch Manager, Louis Robidoux Library, gave an update on the State of the Glen Avon and Louis Robidoux Libraries and the variety of services the libraries provide to Riverside County residents.
B. UPDATE ON SAFE ROUTES TO SCHOOL GRANT AWARDS –
PRESENTED BY OCTAVIO DURAN, ASSISTANT CITY ENGINEER
Octavio Duran, Assistant City Engineer, provided an overview of the Active Transportation Program, (ATP) Grant program goals , which is to encourage bike and pedestrian projects , improve mobility and safety, reduce greenhouse gas emissions, and help disadvantaged communities. He reported that despit e the process being highly competitive, the City submitted three grant applications and all three were selected, with a total grant award of approximately $8 million. He provided details of each grant, including the location, scope of work, and scheduled completion date.
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9. PUBLIC APPEARANCE/COMMENTS
Tom Elder voiced concerns related to the following topics: 1) the traffic signals at Pedley and Mission and Pyrite and Mission; 2) The speed limit on Wallace Street should be 50 mph; 3) The Flock cameras are a waste of money; and 4) He objects to the inclusivity of the Muslim religion during the Invocation.
Josie Gaytan, representing Reach Out, conveyed an invitation to the grand opening of their Community Resource Center on Ma rch 15th from 4:00 p.m. to 7:00 p.m. The event will feature a health fair clinic, music, and fun activities for children, including face painting and balloon artists.
Lea Petersen, representing Southern California Gas Company, provided an update on the reasons for the unusually high natural gas bills . She encouraged residents who are impacted by the recent price increases to contact Southern California Gas to learn about their assistance programs by visiting their website at www.socalgas.com She announced that the CPUC approved a climate credit for Southern California Gas customers and residents should see that credit in their February or March bills.
Uriel De La Torre referenced his recent appointment to the Publ ic Works Advisory Committee. He introduced himself to the Council, stating that he was unable to attend the February 2, 2023 meeting. As a long-time resident, he looks forward to serving and helping to improve the City’s infrastructure.
10. INTRODUCTIONS, ACKNOWLEDGEMENTS, COUNCIL COMMENTS AND
ANNOUNCEMENTS
Council Member Armando Carmona discussed the recent Neighborhood Community Meeting at Mira Loma Middle School. He thanked the members of the community who showed up to voice their concern s. He thanked Mayor Pro Tem Silva for being present and the City staff who provided critical information to the community. He looks forward to improving the dialogue between the City and the community. He reported on his attendance at the Riverside County Flood Control and Water Conservation budget meeting and the County’s proposal of $10 million to create a Dodd Street storm drain project to address the flooding issues in Mira Loma. He announced a community workshop with County Flood Control engineers and staff is scheduled for March 7 , 2023 at 6:00 pm at Troth Street Elementary School to allow residents to share their concerns. He commended City staff and the Jurupa Community Services District for responding to the illegal dumping in District 1. He promised to also work on the graffiti issues. He stated that the Council Chamber is open to all persons regardless of their religious faith and background.
Mayor Chris Barajas addressed the comments made by Mr. Elder, reiterating that everyone is welcome in the City Council Chamber regardless of their faith or beliefs. Even though the Council may not agree with Mr. Elder’s views, he has a right to exercise his freedom of speech.
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11. CITY COUNCIL MEMBER ORAL/WRITTEN REPORTS REGARDING
REGIONAL BOARDS AND COMMISSIONS
A. MAYOR CHRIS BARAJAS
1. Mayor Chris Barajas gave an update on the Western Riverside Council of Governments Executive Committee meeting of February 6, 2023.
2. Mayor Chris Barajas gave an update on the Western Riverside Council of Governments – Administration & Finance Committee meeting of February 8, 2023.
B. MAYOR PRO TEM GUILLERMO SILVA
1. Mayor Pro Tem Guillermo Silva gave an update on the Northwest Mosquito and Vector Control District meeting of February 16, 2023.
C. COUNCIL MEMBER BRIAN BERKSON
1. Council Member Brian Berkson gave an update on the Riverside County Transportation Commission Annual Commission Workshop of February 2-3, 2023.
2. Council Member Brian Berkson gave an update on the Riverside County Transportation Commission meeting of February 8, 2023.
3. Council Member Brian Berkson gave an update on the Riverside County Transportation Commission Northwest Transportation Now Coalition meeting of February 9, 2023.
4. Council Member Brian Berkson gave an update on the Metrolink / Southern California Regional Rail Authority – Audit and Finance Committee meeting of February 10, 2023.
5. Council Member Brian Berkson gave an update on the Mobile Source Air Pollution Reduction Review Committee meeting of February 16, 2023.
12. CITY MANAGER’S UPDATE
City Manager Rod Butler announced that a ribbon cutting ceremony will b e held on Wednesday, March 15, from 4:00 p.m. to 7:00 p.m. to celebrate the new Reach Out Community Resource Center. He announced that the new Shadow Rock Park located at 5898 20th Street, will have its grand opening on Saturday, March 4, from 11:00 a.m. to 2:00 p.m. He announced that Jurupa Valley City Hall will be closed on Monday, February 20, in observance of Presidents Day. City Hall will reopen Tuesday, February 21, at 8:00 a.m.
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13. APPROVAL OF MINUTES
A. FEBRUARY 2, 2023 REGULAR MEETING
A motion was made by Mayor Pro Tem Guillermo Silva, seconded by Council Member Leslie Altamirano , to approve the Minutes of the February 2, 2023 Regular meeting.
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
14. CONSENT CALENDAR
A. COUNCIL APPROVAL OF A MOTION TO WAIVE THE READING OF
THE TITLE AND TEXT OF ALL ORDINANCES AND RESOLUTIONS
INCLUDED IN THE AGENDA
Requested Action: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda. In accordance with Government Code Section 34934, the title of each ordinance is included on the published agenda and a copy of the full ordinance has been available to the public online on the City’s website and will be available in print at the meeting prior to the introduction or passage of the ordinance.
B. REAFFIRM FINDINGS AUTHORIZING CITY COUNCIL TO MEET IN
WHOLE OR IN PART BY TELECONFERENCING UNDER
GOVERNMENT CODE SECTION 54953(e) DURING THE COVID -19
STATE AND LOCAL EMERGENCY
Requested Action: That the City Council adopt Resolution No. 202 3-16, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, AUTHORIZING PUBLIC MEETINGS OF THE
CITY COUNCIL TO BE HELD WITH A TELECONFERENCE OPTION
FOR MEMBERS OF THE CITY COUNCIL AND THE PUBLIC DUE TO
THE GOVERNOR’S DECLARATION OF EMERGENCY AND THE CITY
COUNCIL’S DECLARATION OF LOCAL EMERGENCY PURSUANT TO
GOVERNMENT CODE SECTION 54953(e), AND MAKING FINDINGS
AND DETERMINATIONS REGARDING THE SAME
C. ORDINANCE NO. 2023-04
Requested Action: That the City Council conduct a second reading and adopt Ordinance No. 2023 -04, entitled:
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AN ORDINANCE OF THE CITY OF JURUPA VALLEY REPEALING
CHAPTER 15.80 OF THE JURUPA VALLEY MUNICIPAL CODE,
ELECTRICAL UTILITIES, COMMUNITY CHOICE AGGREGATION
D. MID-YEAR BUDGET AMENDMENTS FISCAL YEAR 2022-2023
Requested Action: That the City Council approve the Fiscal Year 2022-2023 Mid- Year Budget Amendments to the City’s Budget as presented in the exhibit attached to the staff report.
E. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY AUTHORIZIN G PERSONS HOLDING CERTAIN
DESIGNATED POSITIONS TO EXECUTE EMERGENCY
MANAGEMENT HOMELAND SECURITY GRANT DOCUMENTS
Requested Action: That the City Council adopt Resolution No. 2023-17, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, AUTHORIZING PERSONS HOLDING
CERTAIN DESIGNATED POSITIONS TO EXECUTE EMERGENCY
MANAGEMENT HOMELAND SECURITY GRANT DOCUMENTS FOR
AND ON BEHALF OF THE CITY OF JURUPA VALLEY FOR THE
PURPOSE OF OBTAINING CERTAIN FEDERAL FINANCIAL
ASSISTANCE AND/OR STATE FINANCIAL ASSISTANCE FOR FISCAL YEARS 2022/23, 2023/24 AND 2024/25
F. APPROVAL OF A DEPOSI T AGREEMENT BETWEEN THE CITY OF
JURUPA VALLEY AND HIGHPOINTE EMERALD R IDGE, LLC OF
CALIFORNIA FOR TRACT 36947 (NORTH OF CAN AL STREET AND
THE UNION PACIFIC RA ILROAD LINE, EAST OF LA CANADA DR, WEST OF 28 TH STREET, AND SOUTH O F THE RIO VISTA SPEC IFIC PLAN
Requested Action: That the City Council adopt Resolution No. 2023-18, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, APPROVING A DEPOSIT AGREEMENT WITH THE
DEVELOPER OF TRACT 36947 WITH RESPECT TO THE RAILROAD
CROSSING IMPROVEMENT CONDITIONS OF APPROVAL FOR
TRACT 36947 AND FINDING THAT THIS APPROVAL IS EXEMPT
FROM FURTHER ENVIRONMENTAL REVIEW PURSUANT TO
SECTIONS 15061(B)(3) AND 153 04 OF THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT GUIDELINES
A motion was made by Council Member Leslie Altamirano , seconded by Council Member Armando Carmona, to approve the Consent Calendar.
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Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
15. CONSIDERATION OF ANY ITEMS REMOVED FROM THE CONSENT
CALENDAR
16. PUBLIC HEARINGS
17. COUNCIL BUSINESS
A. CITYWIDE CORRIDORS PLAN
Staff Report presented by Jean Ward, Project Manager . Ms. Ward outlined the purpose of the plan, which is to create typical street standards and streetscape improvements to implement the City’s beautification goals and improve the functionality of the City’s major roadways. Ms. Ward provided information on the initial proposal that would implement a three-phase approach in preparing the plan.
The process would include community engagement and collaboration with the City Council and Planning Commission.
Further discussion followed.
A motion was made by Mayor Pro Tem Guillermo Silva, seconded by Council Member Leslie Altamirano , to receive and file the Citywide Corridors Plan; and direct staff to prepare a funding plan and appropriation recommendation for future City Council consideration.
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
B. REGIONAL HOUSING NEEDS ASSESSMENT (RHNA) COMPLIANCE
UPDATE
Staff Report presented by Dianne Guevara, Deputy Director, Community Development. Ms. Guevara stated that due to the current housing crisis in the state of California, the City Council must adopt policies and programs to plan how the City will meet its housing needs of its existing and future residents. She provided a Regional Housing Needs Assessment (RHNA) Compliance Update.
Further discussion followed.
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By consensus, the City Council received and filed the report on the Regional Housing Needs Assessment (RHNA) compliance update.
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
C. ESTABLISHMENT OF THE RESIDENTIAL DEVELOPMENT
COMMITTEE
Staff Report presented by Dianne Guevara, Deputy Director, Community Development. Ms. Guevara reported that this item is a result of the state of California’s Housing Accountability Act (HAA) and the various residential projects that are being proposed to the City. The HAA requires cities to respond to a proposed housing development project in writing if the project is deemed inconsistent. The proposed committee would review proposed res idential developments in their earliest stages and will ensure the project is consistent with the General Plan. She explained how the committee would be structured and the scheduling and noticing of the meetings which would be subject to the Brown Act.
Further discussion followed.
A motion was made by Council Member Leslie Altamirano , seconded by Mayor Pro Tem Guillermo Silva , to establish the Residential Development Committee for a trial period of six months to determine the effectiveness of the committee and bring back a status report and adopt Resolution No. 2023-19, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, ESTABLISHING THE RESIDENTIAL
DEVELOPMENT COMMITTEE
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
18. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
Council Member Brian Berkson requested that the City provide Spanish translation services at Council meetings and that a policy be brought back for consideration.
19. CITY ATTORNEY’S REPORT
City Attorney Peter Thorson had no report.
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20. COUNCIL MEMBER REPORTS AND COMMENTS
21. ADJOURNMENT
There being no further business before the City Council, Mayor Chris Baraj as adjourned the meeting at 9:30 p.m.
The next meeting of the Jurupa Valley City Council will be held March 2, 2023 at 7:00 p.m. at the City Council Chamber, 8930 Limonite Avenue, Jurupa Valley, CA 92509.
Respectfully submitted,
____________________________
Victoria Wasko, CMC
City Clerk
.
Page | 1
120
STAFF REPORT
DATE: MARCH 2, 2023
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: CONNIE CARDENAS, ADMINISTRATIVE SERVICES DIRECTOR
SUBJ
ECT: AGENDA ITEM NO. 13.B
CHE
CK REGISTERS
RECO
MMENDATION
That
the City Council ratify the check registers dated January 26 and February 2, 9, and 16, 2023 as well as the payroll registers dated January 31 and February 3 and 17, 2023 The C
ity Council of the City of Jurupa Valley authorizes expenditures through the annual budget process. The FY 2022- 23 Budget was adopted on June 1 6, 2022. Expenditures not included in the annual budget process are approved by resolution throughout the fiscal year.
ANAL
YSIS
A
ll expenditures on the attached check registers have been approved by the City Council and are in conformance with the authority provided by Section 37208 of the Government Code. The check register dated February 9, 2023 includes a $17,809.18 payment to Chase Card Services. The Statement, with purchase details, is attached herewith.
OT
HER INFORMATION
N
one.
F
INANCIAL IMPACT
C
heck registers:
01/
26/23 $ 2,251,741.36
02/02/23 $ 400,931.86
02/09/23 $ 187,946.47
02/16/23 $ 842,563.92
RETURN TO AGENDA
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STAFF REPORT
DATE: MARCH 2, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, DIRECTOR OF PUBLIC WORKS
SUBJECT: AGENDA ITEM NO. 13.C
ADOPTION OF RESOLUTIONS REGARDING THE ANNEXATION OF
ZONE II (SHOPS AT JURUPA ) TO CITY OF JURUPA VALLEY
LANDSCAPE AND LIGHTI NG MAINTENANCE DISTR ICT NO. 89 -1- CONSOLIDATED (“CITY OF JURUPA VALLEY L&L MD 89 -1-C”),
NORTHEAST CORNER OF PYRITE STREET AN D MISSION
BOULEVARD
RECOMMENDATION
1. That the City Council adopt Resolution No. 2023-20, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY
INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORY TO
CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 89 -1-CONSOLIDATED AS ZONE II AND THE LEVY AND
COLLECTION OF ASSESSMENTS WITHIN SUCH TERRITORY FOR FISCAL YEAR 2023-2024 PURSUANT TO THE PROVISIONS OF PART 2 OF
DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE AND
ARTICLE XIII D OF THE CALIFORNIA CONSTITUTION
2. That the City Council adopt Resolution No. 2023-21, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY
APPROVING THE REPORT OF THE ENGINEER REGARDING THE
PROPOSED ANNEXATION OF TERRITORY TO CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENA NCE DISTRICT NO. 89 -1-
CONSOLIDATED AS ZONE II AND THE LEVY AND COLLECTION OF
ASSESSMENTS WITHIN THE CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 89 -1-CONSOLIDATED FOR FISCAL YEAR 2023-2024
3. That the City Council adopt Resolution No. 2023-22, entitled:
RETURN TO AGENDA
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY
DECLARING ITS INTENTION TO ANNEX TERRITORY TO CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 89-1-
CONSOLIDATED AS ZONE II AND TO LEVY AND COLLECT ASSESSMENTS WITHIN SUCH T ERRITORY FOR FISCAL YEAR 2023-2024 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA
STREETS AND HIGHWAYS CODE AND ARTICLE XIII D OF THE
CALIFORNIA CONSITTUTION AND APPOINTING A TIME AND PLACE FOR
HEARING PROTESTS
BACKGROUND
Upon incorporation on July 1, 2011, the City of Jurupa Valley assumed the responsibility for certain City of Jurupa Valley L&LMD 89-1-C zones now within the City’s jurisdictional boundaries. As such, the City is now responsible for the services and charges provided by the City of Jurupa Valley L&LMD 89 -1-C zones within its boundaries. City of Jurupa Valley L&LMD No. 89-1-C currently includes 70 locations within 61 zones; and currently maintains and services 52 locations (43 Zones) throughout the City of Jurupa Valley. The District contains 41 landscaping assessment zones and 20 street lighting assessment zones. The annual levy of assessments on the parcels within the boundaries of L&LMD No. 89-1-C is consistent with the Landscaping and Lighting Act of 1972.
On February 4 th, 2016 the City adopted Resolution 2016-01 clarifying that the City of Jurupa Valley L&LMD 89 -1-C is distinct from the County of Riverside Landscaping and Lighting Maintenance District No. 89 -1-Consolidated and assumes all responsibility for such district, including annexation of territory to the district.
The parcel owner, Wesley Fifield, requested annexation of the site into the existing City of Jurupa Valley L&LMD 89-1-C in order to cover costs associated with the maintenance of public improvements within the annexation known as ZONE II. The territory proposed to be annexed includes 3 parcels identified as APNs 171-020-001, 171-020-002, and 171- 020-025, generally located at the northeast corner of the Pyrite Street and Mission Boulevard intersection. The annexation was formed in order to maintain the street right - of-way/streetscape area which maintenance includes:
The installation and planting of landscaping, including trees, shrubs, grass and other ornamental vegetation within the publi c right -of-way parkway landscaped area on Mission Boulevard , as identified on the approved L&LMD Landscape Plans for this Zone II;
The installation or construction of any facilities which are appurtenant to any of the foregoing, or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris; The installation or construction of curbs, gutters, walls, sidewalks or paving, water irrigation, drainage or electrical facilities; and,
The operation and maintenance cost of streetlights located within the public right- of-way on Pyrite Street and Mission Boulevard , as identified on the approved Streetlight Plans for the Shops at Jurupa Project and related to this Zone II;
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The operation and maintenance cost of traffic signals at the intersections of Mission Boulevard and project entrance, Pyrite Street and project entrance, and Mission Boulevard and Pyrite street;
The operation and maintenance cost of traffic signals at the intersections of Pyrite Street and SR -60 eastbound ramps and Pyrite Street and SR -60 westbound ramps;
The operation and maintenance cost and/or servicing of any of the foregoing.
ANALYSIS
Adoption of Resolution Nos. 2023-20, 2023-21, and 2023-22 will allow the City of Jurupa Valley to collect funds to maintain ZONE II of this Landscape and Lighting Maintenance District.
The proposed annexation will have an initial Maximum Assessment for the Zone in the amount of $67,403; to be equally divided by the number of assessable acres within the zone boundary. These rates may be adjusted annually by the greater of two percent (2%) or the cumulative percentage increase in the Consumer Price Index over the base year of 2023. The owners have filed a petition representing their willingness to move forward.
Consistent with the City Council’s direction regarding compliance with Article XIII D of the California Constitution and the Landscaping and Lighting Act of 1972, the attached resolutions have been prepared and a public hearing scheduled for 7:00 p.m. on April 20, 2023 to receive testimony for and against the proposed assessments.
OTHER INFORMATION
The improvement plans related to this special assessment is currently part of the City’s Capital Improvement Plan.
FINANCIAL IMPACT
The property owners are responsible for the annual payments of the special assessment.
The City will file the special assessment with the County Auditor -Controller for inclusion on the annual property tax roll. In the event that the special assessment would start at a time different than such identified by the County Auditor-Controller has required, the City Finance Department would directly send the invoice to the corresponding owner(s).
The property owners have posted a deposit with their application to form ZONE II, in order to cover City costs incurred in connection with the annexation. Approval of this resolution does not in any way commit the City to any financial contributi on or liability by ZONE II.
The City’s cost to administer ZONE II annually will be reimbursed through the special assessment charged to property owners.
The revenue from this special assessment will be deposited into City of Jurupa Valley L&LMD 89-1-C and will be used to pay for the services as listed above. Both the revenue and expenses will be part of the City’s FY 20 23-2024 Adopted Budget, and there is no anticipated impact to the general fund.
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RESOLUTION NO. 2023-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, INITIATING PROCEEDINGS FOR THE
ANNEXATION OF TERRITORY TO CITY OF JURUPA VALLEY
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 89 -1-
CONSOLIDATED AS ZONE II AND THE LEVY AND COLLECTION OF
ASSESSMENTS WITHIN SUCH TERRITORY FOR FISCAL YEAR 20 23- 2024 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF
THE CALIFORNIA STREETS AND HIGHWAYS CODE A ND ARTICLE
XIII D OF THE CALIFORNIA CONSTITUTION
THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. The City Council of the City of Jurupa Valley proposes to annex territory, described below in Section 2 of this Resolution, to an existing landscaping and lighting district located within the City of Jurupa Valley, which was established pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Califo rnia Streets and Highways Code (hereinafter referred to as the "Act") and which is designated as City of Jurupa Valley Landscape and Lighting Maintenance District No. 89-1-Consolidated (hereinafter referred to as the "District") and to levy and collect assessments pursuant to the Act and Article XIII D of the California Constitution against lots and parcels within such territory to pay for the costs and expenses of the improvements described below in Section 3 of this Resolution for the fis cal year commencing July 1, 2023 and ending June 30, 2024.
Section 2. The territory proposed to be annexed to the District includes 3 parcels identified as Assessor Parcel Numbers (APNs) 171-020-001, 171-020-002, and 171-020-025, located at the northeast corner of the intersection of Pyrite Street and Mission Boulevard. Such territory is shown on a map on file in the office of the City Clerk and open to public inspection.
Section 3. The proposed improvements are briefly described as follows: The installation and planting of landscaping, including trees, shrubs, grass and other ornamental vegetation within the public right -of-way parkway landscaped area on Mission Boulevard, as identified on the approved L&LMD Landscape Plans for this Zone II; the installation or constr uction of any facilities which are appurtenant to any of the foregoing, or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris; the installation or construction of curbs, gutters, walls, sidewalks or paving, water irrigation, drainage or electrical facilities; and, the operation and maintenance cost of streetlights located within the public right-of-way on Pyrite Street and Mission Boulevard, as identified on the approved Streetlight Plans for the Shops at Jurupa Project and related to this Zone II; the operation and maintenance cost of traffic signals at the intersections of Mission Boulevard and shops entrance, Pyrite Street and shops entrance, and Mission Boulevard and Pyrite street; the operation and maintenance cost of traffic signals at the intersections of Pyrite Street and SR -60 eastbound ramps and Pyrite Street and SR -60 westbound ramps; the operation and maintenance cost and/or servicing of any of the foregoing.
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Section 4. After the proposed territory is annexed to the District, the District shall continue to be designated as City of Jurupa Valley Landscape and Lighting Maintenance District No. 89-1- Consolidated.
Section 5. Lots or parcels of land within the territory proposed to be annexed to the District that are owned or used by any county, city, city and county, special district or any other local governmental entity, the State of California, or the United States shall be assessed unless the City demonstrates by clear and convincing evidence that such lots or parcels receive no special benefit from the proposed improvements.
Section 6. The City Council here by orders the City Engineer, or his designee, to prepare and file with the City Clerk a report in writing in connection with the annexation of territory described herein to the District and the levy and collection of assessments against lots and parcels of land within such territory. This report shall be prepared in accordance with the Act and Section 4 of Article XIII D of the California Constitution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 2nd day of March, 2023.
______________________________
Chris Barajas
Mayor
ATTEST:
_______________________________
Victoria Wasko, CMC
City Clerk
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2023 -20, was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 2nd day of March, 2023 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 2nd day of March, 2023.
Victoria Wasko, City Clerk
City of Jurupa Valley
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RESOLUTION NO. 2023-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF JURUPA VALLEY , CALIFORNIA, APPROVING THE
REPORT OF THE ENGINEER REGARDING THE
PROPOSED ANNEXATION OF TERRITORY TO CITY OF
JURUPA VALLEY LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT NO. 89-1-CONSOLIDATED AS
ZONE II AND THE LEVY AND COLLECTION OF
ASSESSMENTS WITHIN THE CITY OF JURUPA VALLEY
LIGHTING DISTRICT NO. 89 -1-CONSOLIDATED FOR
FISCAL YEAR 2023-2024
THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. The City Council of the City of Jurupa Valley, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereinafter referred to as the "Act"), did by previous resolution order the City Engineer, or the City Engineer’s designee, to prepare and file a written report in accordance with the Act and Article XIII D of the California Constitution in connection with the proposed annexation of territory to City of Jurupa Valley Lighting District No. 89-1-Consolidated as ZONE II and the levy and collection of assessments against lots and parcels of land within City of Jurupa Valley Lighting District No. 89-1-Consolidated for the fiscal year commencing July 1, 2023 and ending June 30, 2024.
Section 2. The Engineer has prepared and filed with the City Clerk of the City of Jurupa Valley and the City Clerk has presented to the City Council such report entitled "Engineer’s Report for City of Jurupa Valley Landscape & Lighting Maintenance Distri ct No. 89 -1-Consolidated, ZONE II, Shops at Jurupa" (the "Report").
Section 3. The City Council has carefully examined and reviewed the Report, and the Report is hereby approved as filed.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 2nd day of March, 2023.
______________________________
Chris Barajas
Mayor
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ATTEST:
_______________________________
Victoria Wasko, CMC
City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2023 -21, was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 2nd day of March, 2023 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 2nd day of March, 2023.
Victoria Wasko, City Clerk
City of Jurupa Valley
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RESOLUTION NO. 2023-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF JURUPA VALLEY , CALIFORNIA, DECLARING ITS
INTENTION TO ANNEX TERRITORY TO CITY OF
JURUPA VALLEY LANDSCAPE AND LIGHTING
MAINTENANCE DISTRICT NO. 89-1-CONSOLIDATED AS
ZONE II AND TO LEVY AND COLLECT ASSESSMENTS
WITHIN SUCH TERRITORY FOR FISCAL YEAR 2023-2024
PURSUANT TO THE PROVISIONS OF PART 2 OF
DIVISION 15 OF THE CALIFORNIA STREETS AND
HIGHWAYS CODE AND ARTICLE XIII D OF THE
CALIFORNIA CONSTITUTION AND APPOINTING A
TIME AND PLACE FOR HEARING PROTESTS
THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. Pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereinafter referred to as the "Act") and as provided by Article XIII D of the California Constitution, the City Council of the City of Jurupa Valley, by previous Resolution, has initiated proceedings for the annexation of territory described below in Section 4 of this Resolution to City of Jurupa Valley Landscape and Lighting Maintenance District No. 89-1-Consolidated (hereinafter referred to as the "District") as ZONE II, and the levy and collection of assessments against the lots and parcels of land within such territory for fiscal year 2023-2024 to pay for the costs and expenses of the improvements described below in Section 6 of this Resolution.
Section 2. The Engineer selected by the City Council has prepared and filed with the City Clerk of the City of Jurupa Valley and the City Clerk has presented to the City Council a report in connection with the proposed annexation of territory to the District and the levy and collection of assessments against the lots and parcels of land within suc h territory for fiscal year 2023-2024, and the City Council did by previous Resolution approve such report.
Section 3 . The City Council hereby declares its intention to order the annexation of territory described below in Section 4 of this Resolution to the District and to levy and col lect assessments against the lots and parcels of land within such territory for fiscal year 2023-2024 to pay for the costs of the improvements described below in Section 6 of this Resolution. The Council hereby determines that the public interest requires this annexation to the District and levy and collection of assessments.
Section 4. The territory proposed to be annexed to the District includes 3 parcels identified as Assessor Parcel Numbers (APNs) 171-020-001, 171-020-002, and 171-020-025, located at the northeast corner of Pyrite Street and Mission Boulevard intersection. Such territory is shown on a map on file in the office of the City Clerk and open to public inspection.
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Section 5. After the proposed territory is annexed to the District, the District shall continue to be designated as City of Jurupa Valley Landscape and Lighting Maintenance District No. 89-1- Consolidated.
Section 6. The proposed improvements are briefly described as follows: The installation and planting of landscaping, including trees, shrubs, grass and other ornamental vegetation within the public right-of-way parkway landscaped area on Mission Boulevard, as ident ified on the approved L&LMD Landscape Plans for this Zone II; the installation or construction of any facilities which are appurtenant to any of the foregoing, or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris; the installation or construction of curbs, gutters, walls, sidewalks or paving, water irrigation, drainage or electrical facilities; and, the operation and maintenance cost of streetlights located within the public right-of- way on Pyrite Street and Mission Boulevard, as identified on the approved Streetlight Plans for the Shops at Jurupa Project and related to this Zone II; the operation and maintenance cost of traffic signals at the intersections of Missi on Boulevard and shops entrance, Pyrite Street and shops entrance, and Mission Boulevard and Pyrite street; the operation and maintenance cost of traffic signals at the intersections of Pyrite Street and SR-60 eastbound ramps and Pyrite Street and SR-60 westbound ramps; the operation and maintenance cost and/or servicing of any of the foregoing.
Section 7. Lots or parcels of land within the District that are owned or used by any county, city, city and county, special district or any other local governmental entity, the State of California, or the United States shall be assessed unless the City demonstrates by clear and convincing evidence that such lots or parcels receive no special benefit from the proposed improvements.
Section 8. Reference is hereby made to the report of the Engineer entitled "Engineer’s Report for City of Jurupa Valley Landscape & Lighting Maintenance District 89-1-Consolidated, ZONE II, Shops at Jurupa" on file with the City Clerk for a full and detailed description of the improvements, the boundaries of the territory proposed to be annexed to the District, the boundaries of the existi ng District and the zones therein, and the proposed assessments upon assessable lots and parcels of land within the territory proposed to be annexed to the District.
Section 9. NOTICE IS HEREBY GIVEN THAT THURSDAY, THE 16TH DAY OF APRIL 20TH, 2023, AT 7:00 P.M., IN THE CITY COUNCIL CHAMBER AT 8930 LIMONITE
AVENUE, JURUPA VALLEY, CALIFORNIA, IS THE TIME AND PLACE FIXED FOR A
PUBLIC HEARING BY THE CITY COUNCIL ON THE QUESTION OF THE
ANNEXATION OF THE TERRITORY TO THE DISTRICT DESCRIBED ABOVE IN SECTION 4 O F THIS RESOLUTION TO THE DISTRICT AND THE LEVY AND COLLECTION OF THE ASSESSMENT FOR FISCAL YEAR 2023-2024 AGAINST THE LOTS AND PARCELS OF LAND WITHIN SUCH TERRITORY. All interested persons shall be afforded the opportunity to hear and be heard.
Section 10. The City Clerk is hereby authorized and directed to give notice of such hearing as provided by law by causing a notice of the public hearing and an assessment ballot to be mailed by first class mail to the record owners of the parcels in the t erritory proposed to be annexed to the District no less than 45 days before the date of the public hearing.
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Section 11. The City Council hereby designates Victoria Wasko, City Clerk, 8930 Limonite Avenue, Jurupa Valley, California, (951) 332-6464 to answer inquiries regarding the hearing, protest proceedings, and procedural or technical matters.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 2nd day of March, 2023.
______________________________
Chris Barajas
Mayor
ATTEST:
_______________________________
Victoria Wasko, CMC
City Clerk
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2023-22, was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 2nd day of March, 2023 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 2nd day of March, 2023.
Victoria Wasko, City Clerk
City of Jurupa Valley
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V
8 9 3 0 L i m o n i t e A v e n u e | J u r u p a V a l l e y , C A 9 2 5 0 9 MARCH 2023
CITY OF JURUPA VALLEY
ENGINEER’S REPORT FOR
CITY OF JURUPA VALLEY
LANDSCAPE AND LIGHTING
MAINTENANCE DISTRICT
NO. 89-1-CONSOLIDATED
ZONE II
SHOPS AT JURUPA (TPM 37890)
Prepared By:
HR Green Pacific
1260 Corona Pointe Court, Suite 305
855.900.4742
www.hrgreen.com
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Table of Contents
EXECUTIVE SUMMARY .................................................................................................................................. 4 INTRODUCTION ......................................................................................................................................... 4 DEFINITIONS .............................................................................................................................................. 4 PART I – BOUNDARIES OF THE DISTRICT ....................................................................................................... 6 LOCATION OF THE ASSESSMENT ZONE ..................................................................................................... 6 PART II – PLANS AND SPECIFICATIONS FOR CITY OF JURUPA VALLEY L&LMD NO. 89-1-C ZONE II .............. 7 LANDSCAPING IMPROVEMENTS ............................................................................................................... 7 STREET LIGHTING IMPROVEMENTS .......................................................................................................... 8 TRAFFIC SIGNAL IMPROVEMENTS ............................................................................................................ 8 PART III – FINANCIAL ANALYSIS .................................................................................................................... 9 INTRODUCTION ......................................................................................................................................... 9 MAXIMUM ASSESSMENT METHODOLOGY ............................................................................................... 9 COST ESTIMATE ....................................................................................................................................... 10 PART IV – ASSESSMENT DIAGRAM.............................................................................................................. 13 PART V – ASSESSMENT ROLLS ..................................................................................................................... 13
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AGENCY: CITY OF JURUPA VALLEY
SUBJECT: ANNEXATION OF SHOPS AT JURUPA TO CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO.89-1-CONSOLIDATED (“CITY OF JURUPA VALLEY L&LMD NO.89-1-C”) AS ZONE II
TO: CITY OF JURUPA VALLEY CITY COUNCIL
Pursuant to the direction from the City Council of the City of Jurupa Valley (“City Council”), California, this Engineer’s Report (“Report”) is prepared and hereby submitted for the City of Jurupa Valley (“City”) in compliance with the provisions of Section 22565 through 22574 of the Landscaping and Lighting Act of 1972 (“1972 Act”), said Act being Part 2 of Division 15 of the Streets and Highways Code of the State of California, Section 4 of Article XIII D of the California Constitution.
This Report provides for the annexation of a portion of Shops at Jurupa to City of Jurupa V alley L&LMD No. 89-1-C as Zone II and establishes the Maximum Assessment to be levied in the Fiscal Year commencing July 1, 2023 to June 30, 2024 (2023-2024) and continuing in all subsequent Fiscal Years, for this area to be known and designated as:
CITY OF JURUPA VALLEY L&LMD NO. 89-1-C ZONE II
SHOPS AT JURUPA
I do hereby assess and apportion the total amount of the costs and expenses upon several parcels of land within said designated area liable therefor and benefited thereby, in proportion to the estimated benefits that each parcel receives, respectively, from said services.
NOW, THEREFORE, I, the appointed ENGINEER, acting on behalf of the City of Jurupa Valley, pursuant to the 1972 Act, do hereby submit the following:
Pursuant to the provisions of law, the costs and expenses of the Zone have been assessed upon the parcels of land in the Zone benefited thereby in direct proportion and relati on to the estimated benefits to be received by each of said parcels. For particulars as to the identification of said parcels, reference is made to the Assessment Diagram/Boundary Map, a reduced copy of which is included herein.
As required by law, an Assessment Diagram/Boundary Map is filed herewith, showing the Zone, as well as the boundaries of the respective parcels and subdivisions of land within said Zone as they exist, as of the date of this Report, each of which subdivisions of land or parcels or lots, respectively, have been assigned a parcel/lot number within a specific tract and indicated on said Assessment Diagram/Boundary Map and in the Assessment Roll contained herein.
The separate numbers given the subdivisions and parcels of land, as shown on said Assessment Diagram/Boundary Map and Assessment Roll, correspond with the numbers assigned to each parcel by the Riverside County Assessor. Reference is made to the County Assessor Roll for a description of the lots or parcels.
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As of the date of this Report, there is one parcel or lots within Zone II that is owned by a federal, state or other local governmental agency ; parcel identified by Assessor Parc el Number 171 -020-002 is existing Riverside County Flood Control and Water C onservation District property/right-of-way. It is anticipated that such parcel will be under private ownership at the time of Parcel Map (TPM 37890) recordation and prior to the start of special tax assessment. No other parcels within Zone II are owned by a federal, state or other local governmental agency and would benefit from the services to be provided by the assessments to be collected.
March 2, 2023.
Steve Loriso, R.C.E. 64701
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EXECUTIVE SUMMARY
INTRODUCTION
Pursuant to the provisions of law, the costs and expenses of the Zone have been assessed upon the parcels of land in the Zone benefited thereby in direct proportion and relation to the estimated benefits to be received by each of said parcels. For pa rticulars as to the identification of said parcels, reference is made to the Assessment Diagram/Boundary Map, a reduced copy of which is included herein. On this 2nd day of March, 2023 the City Council, City of Jurupa Valley, State of California, ordering the preparation of the Report providing for th e annexation of a portion of Shops at Jurupa (Tentative Parcel Map Number 37890) to L&LMD No. 89-1-C as Zone II did, pursuant to the provisions of the 1972 Act, being Division 15 of the Streets and Highways Code of the State of California, adopt Resolution No. 2023-XX for a special assessment d istrict zone known and designated as:
ZONE II
SHOPS AT JURUPA (TPM 37890)
The annexation of Zone II includes the parcels of land within the commercial center known as Shops at Jurupa, located within Tentative Parcel Map number 37890 (TPM 37890). As of the date of this report, the zone contains three (3) assessable parcels; also identified by the Assessor Parcel Number(s) 009171-020-001, 171 -020-002, 171 -020-025. As required by law, an Assessment Diagram/Boundary Map is filed herewith, showing the Zone, as well as the boundaries and dimensions of the respective parcels and subdivisions of land within said Zone as they exist, as of the date of this Report, each of whi ch subdivisions of land or parcels or lots, respectively, have been assigned a parcel/lot number within a specific tract and indicated on the Assessment Diagram/Boundary Map and in the Assessment Roll contained herein.
The following report presents the e ngineering analysis for the annexation of Zone II and the establishment of the Maximum Assessment to be levied and collected commencing Fiscal Year 2023-2024 and all subsequent fiscal years.
DEFINITIONS
Agency – Means the local government, City of Jurupa Valley.
Capital cost – Means the cost of acquisition, installation, construction, reconstruction, or replacement of a permanent public improvement by the Agency.
District – Means an area determined by the Agency to contain all parcels which will receive a special benefit from a proposed public improvement of property-related service.
Maintenance and operation expenses - Means the cost of rent, repair, replacement, rehabilitation, fuel, power, electrical current, care, and supervision necessary to properly operate and maintain a permanent public improvement.
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Ad Valorem Reduction – Reduction based on a corresponding general benefit value of the improvements.
Special benefit – Means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.”
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PART I – BOUNDARIES OF THE DISTRICT
LOCATION OF THE ASSESSMENT ZONE
Zone II shall consist of a benefit zone encompassing the properties within the commercial development known as Shops at Jurupa . The proposed improvements described in this Report are based on current development and improvement plans provided as of the date of this Report.
Zone II is generally located on the northeast corner of Pyrite Street and Mission Boulevard intersection, in the City of Jurupa Valley, in the County of Riverside, State of California. At the time of this assessment, the assessment zone consists of 3 assessable (legal) parcels and zero non -assessable parcels. Zone II consists of all lots/units, parcels, and subdivisions of land located in the following development area:
Shops at Jurupa – Assessor Parcel Numbers as of date of this Report: 171-020-001, 171-020-002, 171- 020-025.
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PART II – PLANS AND SPECIFICATIONS FOR CITY OF JURUPA VALLEY L&LMD NO. 89-1-C ZONE II
The services to be funded by City of Jurupa Valley L&LMD No. 89 -1-C Zone II include the landscape maintenance within commercial development designated as Shops at Jurupa . The p roposed improvements, the associated costs, and assessments have been caref ully reviewed, identified, and allocated based on:
a. Level of Service
b. Improvement Types
c. Proximity to Improvement
d. Levels of Special Benefit from Zone (on Public versus Private) The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include the construction, maintenance, and servicing of public lights, landscaping, dedicated easements for landscape use, and appurtenant facilities. The 1972 Act further provides that assessments m ay be apportioned upon all assessable lot(s) or parcel(s) of land within an assessment district in proportion to the estimated benefits to be received by each lot or parcel from the improvements rather than by assessed value.
It was determined that the imp rovements identified by this report will directly benefit the parcels to be assessed within Zone II. The assessments and method of apportionment is based on the premise that the assessments will be used to construct and install landscape and lighting improvements within the existing district as well as provide for annual maintenance of those improvements and the assessment revenues generated by the Zone will be used solely for such purpose.
LANDSCAPING IMPROVEMENTS
The assessment will provide for l andscaping servicing and maintenance on public right -of-way along Mission Boulevard and Pyrite Street. The following apply:
1. Servicing: the furnishing of water for the irrigation of any landscaping or the maintenance of any other improvements.
2. Maintenance: the furnishing of se rvices and materials for the ord inary and usual maintenance, operation and servicing of any improvement, including the repair, removal, or repl acement of all of part of landscape improvements. Maintenance shall also include tree trimming for the trees identified on the approved L&LMD Landscape Plans for Zone II.
The benefits associated with landscaping improvements include:
1. Enhanced environmental quality of the parcels through improved erosion resistance, dust and debris control, and fire protection.
2. Reduced criminal activity and property -related crimes (especially vandalism) against properties through well-maintained surrounding and amenities.
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3. Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuation noise.
STREET LIGHTING IMPROVEMENTS
The assessment will provide for the operating energy cost and maintenance of the street lights s ervicing the commercial development, Shops at Jurupa, as shown in the Street Improvement Plans prepared for the development and approved by the City Engineer.
The benefits associated with streetlight improvements include:
1. Enhanced deterrence of crime such as vandalism and other criminal activities which would reduce damage to improvements or property.
2. Improved visibility to assist police in the protection of property.
3. Improved visibility for egress from and ingress to the property.
There are eleven streetlights considered for this assessment. The seven (7) streetlights along the north side of Mission Boulevard and four (4) along the east side of Pyrite Street.
TRAFFIC SIGNAL IMPROVEMENTS
The assessment will provide for the operating energy cost and maintenance of the traffic signals servicing and required du e to the new commercial development, Shops at Jurupa , as shown in the Street Improvement Plans prepared for the development and approved by the City Engineer.
The benefits associated with traffic signal improvements include:
1. Enhanced circulation at roadway intersections.
2. Enhanced traffic handling capacity of an intersection.
3. Improved safety and efficiency of pedestrian and vehicular traffic.
4. Improved visibility for egress from and ingress to the property.
There are five intersections included on this assessment: Mission Boulevard & Shops entrance, Pyrite Street & Shops entrance , Pyrite Street & SR -60 EB ramps, Pyrite Street & SR -60 WB ramps, and Mission Boulevard & Pyrite Street.
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PART III – FINANCIAL ANALYSIS
INTRODUCTION
The formula used for calculating assessments reflects the composition of the parcels and the improvements and services provided by the Zone II to fairly apportion the costs based on the estimated benefit to each parcel.
The landscaping , streetlight, and traffic signal improvements included on this assessment for Zone II provide direct and special benefit to the lots or parcels within the Zone. Therefore, the maintenance of these improvements also provides direct and special benefit by maintainin g the functionality of the improvements and allowing the improvements to operate in a proper manner.
No property is assessed in excess of the reasonable cost of the proportional special benefit conferred on that property. Because all benefiting properties consist of a uniform land use, it is determined that all (any) commercial parcels benefit equally from the improvements and the costs and expenses for the maintenance and servicing of landscaping, streetlights, and traffic signals are apportioned on a per acre basis.
The total benefit from the works of improvement is a combination of the special benefits to the parcels within the Zone and the general benefits to the public at large and to adjacent property owners. A portion of the total maintenance costs for the landscaping and streetlights, if any, associated with general benefits will not be assessed to the parcels in the Zone, but will be paid from other City of Jurupa Valley funds.
MAXIMUM ASSESSMENT METHODOLOGY
The following methodology was adopted by City Council in Resolution No. 2016 -01 dated February 4, 2016. Such methodology has been maintained in preparation of this Report. The purpose of establishing a Maximum Assessment formula is to provide for reasonable increases and inflationary adjustments to annual assessments without requiring costly noticing and mailing procedures, which would add to the Zone II costs and assessments.
The Maximum Assessment formula shall be applied to all assessable parcels of land within the Zone. For Zone II, the initial Maximum Assessment(s) for Fiscal Year 2023-2024 are as follows:
1. The initial Total Maximum Assessment established within Zone II shall be $67,403.
2. The initial Maximum Assessment per assessable (existing) acre shall be $2,129.
3. The initial Maximum Assessment per assessable acre provided Parcel Map No. 37890 records prior to the base year assessment shall be $2,129.
The initial Maximum Assessment is subject to an annual inflator starting in Fiscal Year 2024-2025. The initial Maximum Assessment shall be adjusted by the greater of two percent (2%) or the cumula tive percentage increase in the CPI -U Index published by the Bureau of Labor Statistics of the United States Department of Labor.
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The Maximum Assessment is adjusted annually and is calculated independent of Zone II’s annual budget and proposed annual assessment. The proposed annual assessment (rate per assessable parcel) applied in any fiscal year is not considered to be an increased assessment if less than or equal to the Maximum Assessment amount. In no case shall the annual assessment exceed the Maximum Assessment.
Although the Maximum Assessment will increase each year, the actual Zone II assessments may remain virtually unchanged. The Maximum Assessment adjustment is designed to establish reasonable limits on Zone II assessments. The Maximum Assessment calculated each year does not require or facilitate an increase of the annual assessment and neither does it restrict assessments to the adjusted maximum amount. If the budget and assessments for the fiscal year require an increase and the increase is more than the adjusted Maximum Assessment, it is considered an increased assessment.
To impose an increase assessment, the City of Jurupa Valley must comply with the provisions of the California Constitution Article XIII D Section 4c, that requires a public hearing and certain protest procedures including mailed notice of the public hearing and property owner protest balloting. Property owner through the balloting process must approve the proposed assessment increase. If the proposed assessment is approved, then a new Maximum Assessment is established for Zone II. If the proposed assessment is not approve d, the City may not levy an assessment greater than the adjusted Maximum Assessment previously established for Zone II.
COST ESTIMATE
The Ad Valorem reduction is the corresponding general benefit value of the improvements, and it is determined by identifying the general public benefit from the installation and upkeep of the improvements identified on this report. All proposed landscape contained within this report are located directly in front of the assessed zone and the construction and installation of the improvements were only necessary for the deve lopment of properties within the Zone. Therefore, it was determined that any public access or use of these local improvements by others is incidental and there is no measurable general benefit to properties outside the one or to the public at large. The Ad Valorem reduction for these improvements is zero.
The proposed streetlights along the site (zone boundary) frontage on Mission Boulevard are requirements of the private development Shops at Jurupa and TPM 37890. Mission Boulevard is expected to be a divided corridor, and the streetlights are not consider a direct benefit to the parcels along the south side of Mission Boulevard. The street lights are considered a direct benefit of the future Shops at Jurupa development and therefore the Ad Valorem reduction for these improvements is zero.
The proposed streetlights along the site ( zone boundary) frontage on Pyrite Street are requirements of the private development Shops at Jurupa and TPM 37890. The properties fronting Pyrite Street between Mission Boulevard and CalTrans right -of-way are the direct beneficiaries of streetlight improvements along this street segment. Streetlights covered by proposed Zone II are along the easterly side of Pyrite Street and therefore correspond to 50% of the required responsibility for lighting. The A d Valorem reduction based on the total required improvements for lighting and based on street frontage is estimated to 50%. Since the improvements only cover 50% of the total lighting of the segment, the share 11 | P a g e
corresponding to Zone II is 50% of the total lighting of both sides of the street or 100% of half the street.
Therefore, no Ad Valorem reduction is noted for this item.
The traffic signal at Mission Boulevard & shops entrance will be a new traffic signal located at the development’s main access point on Mission Boulevard. The traffic analysis prepared for this project and traffic signal location was considered and it was determined that any public access or use of these local improvements by others is incidental and there is no measurable general benefit to properties outside the Zone II boundary or to the public at large. The Ad Valorem reduction for these improvements is zero.
The traffic signal at Pyrite Street & Shops entrance will be a new traffic signal located at the development’s overall main access on Pyrite Street . The traffic analysis prepared for this project and traffic signal location was considered and it was determined that any public access or use of these local improvements by others is incidental and there is no measurable general benefit to properties outside the Zone II boundary or to the public at large. The Ad Valorem reduction for these improvements is zero.
The traffic signals at Pyrite Street & SR -60 EB ramps are not existing traffic signals. Based on the traffic analysis prepared for this project , signal location, and cumulative (future) projects , the City provided a reduction value. The district will be assessed for 45% of the estimated maintenance and operation cost.
The traffic signals at Pyrite Street & SR-60 WB ramps are not existing traffic signals., . Based on the traffic analysis prepared for this project, signal location, and cumulative (future) projects, the City provided a reduction value. The district will be assessed for 45% of the estimated maintenance and operation cost.
The traffic signal at Mission Boulevard & Pyrite Street is an existing traffic signal. Based on the traffic analysis prepared for this project and the traffic signal location, and ad valorem reduction has been provided. The district will be assessed for 20% of the estimated maintenance and operation cost.
The Assessment for each assessable parcel within Zone II is calculated by dividing the total Annual Balance to Levy minus the Ad Valorem Reduction by the total number of assessable subdivided parcels within Zone II to determine the Annual Assessment per assessable parcel.
𝐴𝑛𝑛𝑢𝑎𝑙 𝐵𝑎𝑙𝑎𝑛𝑐𝑒 𝑡𝑜 𝐿𝑒𝑣𝑦 − 𝐴𝑑 𝑉𝑎𝑙𝑜𝑟𝑒𝑚 𝑅𝑒𝑑𝑢𝑐𝑡𝑖𝑜𝑛
𝑇𝑜𝑡𝑎𝑙 𝑛𝑢𝑚𝑏𝑒𝑟 𝑜𝑓 𝑎𝑠𝑠𝑒𝑠𝑠𝑎𝑏𝑙𝑒 𝑎𝑐𝑟𝑒𝑠 = 𝐴𝑛𝑛𝑢𝑎𝑙 𝐴𝑠𝑠𝑒𝑠𝑠𝑚𝑒𝑛𝑡 𝑝𝑒𝑟 𝑎𝑠𝑠𝑒𝑠𝑠𝑎𝑏𝑙𝑒 𝑎𝑐𝑟𝑒𝑠 The Annual Balance to Levy is the Total Annual Landscaping Costs plus the Total Annual Streetlight Costs as seen in the following summary table:
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CITY OF JURUPA VALLEY L&LMD NO. 89-1-C ZONE II
SHOPS AT JURUPA
FY 2023-2024
Total Assessable Acres: 31.67 acres Total Assessable Parcels (TPM No. 37890): 17 Cost Description Total Cost for
Zone II
Cost per Acre
for Zone II
Landscaping:
Annual Landscaping Maintenance: $7,351.79 $232.14
Tree Trimming : $3,520.00 $111.15
Water (including water meter) $7,202.00 $227.41
Fertilizer Injector $220.00 $6.95
Electricity (including electric meter) $500.00 $15.79
Mulch : $739.20 $23.34
Calsense Single: $250.00 $7.89
Backflow Certificate : $50.00 $1.58
Repairs & Replacements (15%): $2,974.95 $93.94
TOTAL ANNUAL LANDSCAPING COSTS : $22,807.94 $720.17
Streetlighting:
Streetlights LED (Mission Boulevard): $1,308.94 $41.33
Streetlights LED (Pyrite Street):
Street lights repairs and maintenance (7%):
$681.92
$139.36
$21.53
$4.40
TOTAL ANNUAL STREETLIGHTING COSTS : $1,990.86 $62.86
Traffic Signals:
Traffic Signal at Mission Boulevard & shops entrance $10,000.00 $315.76 Traffic Signal at Pyrite Street & Shops entrance $10,000.00 $315.76 Traffic Signal at Pyrite Street & SR-60 EB ramps $4,500.00 $142.09 Traffic Signal at Pyrite Street & SR-60 WB ramps $4,500.00 $142.09 Traffic Signal at Mission Boulevard & Pyrite Street $1,000.00 $31.58 Signal repairs and maintenance (10%) $3,000.00 $94.73
TOTAL TRAFFIC SIGNAL COSTS : $30,000.00 $947.27
ADMINISTRATION (8%) $4,383.90 $138.42
INSPECTION (5%) $2,739.94 $86.52
CONTINGENCY (10%) $5,479.88 $173.03
TOTAL ANNUAL ASSESSMENT: *$67,403 *$2,129
*Rounded up to nearest dollar
INITIAL MAXIMUM ASSESSMENT PER ASSESSABLE ACRE : $2,129
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PART IV – ASSESSMENT DIAGRAM
(See next page)
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PART V – ASSESSMENT ROLLS
Parcel identification for each parcel within Zone II shall be the parcels as shown on the Riverside County Secured Roll for the year in which this Report is prepared and reflective of the Assessor’s Parcel Maps.
Zone II includes the following Assessor’s Parcel Numbers (APNs) as of the date of this Report: 171-020- 001, 171-020-002, 171-020-025.
The foregoing APNs are included within the boundary of Parcel Map No. 37890. The assessment to be levied upon each parcel that benefits from the annexation of Zone II to L&LMD No. 89 -1-C will be $2,129per acre for fiscal year 2023-24. As stated in this Report, the total budget for Zone II for the fiscal year 202 3-24 is $67,403. Parcel Map No. 37890 is anticipated to record prior to the base year of assessment (FY2 3-24). When subdivided, the initial Max imum Assessments per assessable lot/parcel based on the acreage for Zone II are as follows:
TPM
No.
37890
PARCEL
APPROXIMATE
ASSESSABLE
ACREAGE
FY23-24
ASSESSMENT
1 1.96 $4,171.84
2 1.59 $3,385.11
3 1.27 $2,703.83
4 1.06 $2,256.74
5 1.40 $2,980.60
6 1.87 $3,981.23
7 0.91 $1,937.39
8 1.33 $2,831.57
9 0.8 $1,703.20
10 0.98 $2,086.42
11 1.27 $2,703.83
12 1.06 2,256.74
13 1.89 $4,023.81
14 0.87 $1,852.23
15 1.13 $2,405.77
16 8.29 $17,643.41
17 3.99 $8,494.71
The initial Maximum Assessment shall be adjusted annually by the greater of two percent (2%) or the cumulative percentage increase in the CPI-U for All Items Index published by the BLS.
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120
S
TAFF REPORT
DATE: MARCH 2, 2023
TO
: HONORABLE MAYOR AND CITY COUNCILMEMBERS
F
ROM: ROD BUTLER, CITY MANAGER
BY: JOE PEREZ, COMMUNITY DEVELOPMENT DIRECTOR
SUBJ
ECT: AGENDA ITEM NO. 13.D
APP
ROVAL OF AN AGREEMENT WITH RRM DESIGN GROUP FOR
CONSULTING SERVICES TO PREPARE BUILDING PLAN SETS FOR
PERMIT-READY ACCESSORY DWELLING UNITS - CONSULTING
SERVICES AGREEMENT NO. CS22006
RECOMMENDATION
By motion, that the City Council approve the attached Agreement for Consulting Services with RRM Design Group to prepare building plan sets for Permit Ready Accessory Dwelling Units (PRADU) in an amount not to exceed $111,039 and authorize the City Manager to sign the Agreement on the City Council’s behalf.
PROJECT DESCRIPTION
In 2020, the City received $500,000 from the State’s Department of Housing and Community Development’s Local Early Action Planning Grant Program (LEAP) for the 6th Cycle Housing Element, a general plan consistency program, and programs to incentivize the development of accessory dwelling units (ADUs). Of the $500,000 awarded to the City, $130,000 was earmarked for the Permit Ready Accessory Dwelling Units (PRADU) project.
This item is the consideration of an agreement with RRM Design Group to implement the PRADU project in an amount not to exceed $111,039. The goal of the PRADU project is to encourage the construction of ADUs by offering property owners a selection of PRADU plans that include customizable options to allow for variations in exterior materials and fenestration to fit individual owners' tastes. The PRADU project will be designed to assist property owners in creating ADUs by providing customizable plans, expediting the process, and reducing preconstruction fees.
RETURN TO AGENDA
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BACKGROUND
On April 22, 2022, the State Department of Housing and Community Development (HCD) certified Jurupa Valley’s 6th Cycle (2021-2029) Housing Element. As part of our efforts to plan for housing needs, the City is working on ways to accommodate a variety of housing options in the City. This includes complying with Housing Element Policy HE 1.3, which encourages the development of ADUs on residentially zoned parcels, where appropriate through the creation of sample plans and development information packets. Housing Element policies also encourage the development of ADUs in appropriate locations to expand housing opportunities for all income levels and special needs groups.
Furthermore, recent state legisl ation intended to address the State’s housing crisis and minimize barriers to housing, requires local jurisdictions to allow for ADUs and limits how local jurisdictions regulate ADUs.
One tool that jurisdictions are using to support housing goals is the preparation of PRADU plans. Such plans are made available to the public and are intended to reduce the time for ADU approval since they would not have to go through the plan check review process.
PRADU plans would also result in cost savings since they could be used at no cost and would eliminate the need for an applicant to pay for the preparation of separate ADU plans.
BIDDING PROCESS
On October 22, 2022, the City released a R equest for Proposals for qualified and experienced consulting firms to submit proposals to create "Off -the Shelf" construction and architectural building plan sets for the PRADU project. Provided below is a summary of the four proposals received by the City:
Name of Firm Proposal Amount
RADAR $129,940
RRM Design Group $111,039
WHA $159,800
YNG Architects $181,830
After all four firms were interviewed in January 2023, RRM Design Group was identified as the most competitive proposal, lowest bidder and was selected by the interview panel because of their experience working with seven other cities completing similar programs.
PROPOSED AGREEMENT
The attached draft Agreement for Consultant Services between the City of Jurupa Valley and RRM Design Group for Permit Ready Accessory Dwelling Unit Plans includes a work plan, fee schedule, and scope of services, which anticipates that the project will take seven months to complete.
ATTACHMENT 1: Agreement for
Consultant Services between the City of
Jurupa Valley and RRM Design Group for
Permit Ready Accessory Dwelling Unit Plans
Template Revised: July 1, 2021
-1-
12774-0001\2774657v1.doc
AGREEMENT FOR CONSULTANT SERVICES
BETWEEN THE CITY OF JURUPA VALLEY AND RRM DESIGN GROUP FOR
PERMIT READY ACCESSORY DWELLING UNIT PLANS
THIS AGREEMENT is made and effe ctive as of March 2, 2023, between the City of Jurupa Valley ( “City”) and RRM Design Group , a California Corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. Term
This Agreement shall com mence on February 17, 2023 , and shall remain and continue in effect until tasks described herein are completed in accordance with the Scope of Services, but in no event later than February 17, 2024 , unless sooner terminated pursuant to the provisions of this Agreement.
2. Services
Consultant shall perform the services and t asks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. Performance
Consultant shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing si milar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. Payment
A. The City agrees to cause Consultant to be paid monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Quotation for Service, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed One Hundred Eleven Thousand and Thirty -nine Dollars ($111,039.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council.
C. Consultant shall submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant’s fees it shall give written Template Revised: July 1, 2021
-2-
12774-0001\2774657v1.doc
notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice.
5. Suspension or Termination of Agreement Without Cause A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. Consultant shall have the right to terminate this Agreement upon giving City thirty (30) calendar days prior written notice for any of the following:
(1) breach by City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Project, and the failure of the parties to reach Agreement on the compensation and schedule adjustments necessitated by such changes; (3) suspension of the Project or Consultant’s services by City for more than ninety (90) calendar days, consecutive or in the aggregate.
B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City . Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4.
6. Default of Consultant
A. The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant ’s control, and without fault or negligence of the Consultant, it shall not be considered a default.
B. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he or she shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance.
In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
7. Ownership and Maintenance of Documents
A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the Template Revised: July 1, 2021
-3-
12774-0001\2774657v1.doc
performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide fr ee access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow i nspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of two (2) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used
, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City Manager, the necessary computer software and hardware for purposes of accessing, compiling , transferring and printing computer files.
8. Indemnification
Consultant shall hold harmless and indemnify the City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (collectively “Indemnitees”) with respect to any and all damages, l iabilities, losses, reasonable costs or expenses, including reimbursement of reasonable attorneys’ fees and costs of defense (collectively, “Claims” hereinafter), including but not limited to Claims relating to death or injury to any person and injury to any property, to the extent which are found to arise out of, pertain to, or relate to negligent acts or omissions, recklessness or willful misconduct of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement as determined by final arbitration or court decision or by the agreement of the parties, except for such loss or damage arising from the negligence or willful misconduct of the City , as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall reimburse reasonable defense costs and expenses, including all reasonable attorneys’ fees and experts’ costs actually incurred in connection with such defense as part of City’s total damages in proportion to Cons ultant’s determined percentage of fault as set forth in California Civil Code section 2782.8 as it is written as of the date of this Agreement. Consultant’s duty to defend indemnify pursuant to this Section shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions or Indemnitees. 1) Other than in the performance of design professional services , Consultant shall defend, hold harmless and indemnify the City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (collectively “Indemnitees”) with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys’ fees and c osts of defense (collectively, “Claims” hereinafter), including but not limited to, Claims relating to death or injury to any person and injury Template Revised: July 1, 2021
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to any property, which arise out of, pertain to, or relate to acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the negligence or willful misconduct of the City, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connec tion with such defense. Consultant’s duty to defend pursuant to this Section shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions or Indemnitees.
9. Insurance Requirements.
A. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
1) Minimum Scope of Insurance . Coverage shall be at least as broad as:
a) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88.
b) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liabil ity, code 1 (any auto). If the Consultant owns no automobiles, a non- owned auto endorsement to the General Liability policy described above is acceptable.
c) Worker’s Compensation insurance as required by the State of California and Employer ’s Liability Insu rance. If the Consultant has no employees while performing under this Agreement, worker ’s compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. d) Professional liability insurance shall be written on a policy form providing professional liability for the Consultant’s profession. 2) Minimum Limits of Insurance. Consultant shall maintain limits no less than:
a) General Liability: One million dollars ($1,000,000) per occurrence for bodily injury, personal inj ury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
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b) Automobile Liability: One million dollars ($1,000,000) per accident for bodily injury and property damage.
c) Worker’s Compensation as required by the State of
California; Employer’s Liability: One million dollars ($1,000,000) per accident for bodily injury or disease.
d) Professional liability insurance in the amount of one million dollars ($1,000,000) per claim and in the aggregate.
Deductibles and Self-Insured Retentions. Deductibles and Self-Insured retentions Any deductibles or self-insured retentions shall not exceed $25,000 unless otherwise approved in writing by the City Manager in his sole discretion.
5) Each insurance policy required by this clause shall be endorsed to state that the insurer shall endeavor to provide thirty (30) days’ prior written notice, by U.S. mail, to the City prior to any action to suspend, void, cancel or otherwise reduce in coverage or in limits.
B. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1) The City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (“Additional Insured”) shall be covered as insured’s as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Additional Insureds.
2) For any claims related to this project, the Consultant ’s insurance coverage shall be primary insurance as respects the Additional Insureds. Any insurance or self - insured maintained by the Additional Insureds shall be excess of the Consultant ’s insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Additional Insureds.
4) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the in surer’s liability.
5) Each insurance policy required by this clause shall be endorsed to state that the insurer shall endeavor to provide thirty (30) days ’ prior written notice, by certified mail, return receipt requested, to the City prior to any action to suspend, void, cancel or otherwise reduce in coverage or in limits.
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6) Within one (1) business day following receipt by Consultant of any notice correspondence or notice, written or oral, of an action or proposed action to suspend, void, cancel or otherwise reduce in coverage or in limits of the required insurance, Consultant shall notify City of such action or proposed action.
C. Acceptability of Insurers . Insurance is to be placed with insurers with a current A.M. Best ’s rating of no less than A -:VII, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements.
D. Verification of Coverage . Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by or acceptable to the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City ’s forms, the Consultant’s insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.
E. Modifications. City Manager may, with the consent of the City Attorney, waive the provisions of this paragraph or provided for other forms of insurance as may be necessary to enable the City to receive adequate insurance protection as contemplated in this section.
10. Independent Contractor
A. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant ’s exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant ’s officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
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11. Legal Responsibilities
The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply wi th all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
12. Confidentiality; Release Of Information
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City ’s prior written authorization.
B. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
13. Assignment
The Consultant shall not as sign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. City consents to the use of the sub-consultants described in Exhibit A to this Agreement provided the costs of such sub- consultants shall be borne by the Consultant and shall not exceed the costs described in Paragraph 5 of this Agreement.
14. General Provisions
A. Notices
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above.
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To City: City of Jurupa Valley
8930 Limonite
Jurupa Valley, CA 92509
Attention: City Manager
To Consultant: RRM Design Group
3765 S. Higuera Street, Suite 102
San Luis Obispo, CA 93422
Attention: Scott Martin, Architecture Principal
B. Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
C. Governing Law; Venue
1) The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Jurupa Valley. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court’s judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.
D. Prohibited Interest. No officer, or employee of the City of Jurupa Valley who has participated in the development of this Agreement or its administration shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant’s sub -contractors, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City Council or City of Jurupa Valley has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Consultant or Consultant ’s sub -Consultants on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement.
E. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth here in and upon each party ’s own independent investigation of any and all facts such party deems material.
F. Time is of Essence. In carrying out the provisions of this Agreement, both parties acknowledge and agree that time is of the essence.
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G. Authority To Execute This Agreement . The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF JURUPA VALLEY
Rod B. Butler
City Manager
ATTEST:
Victoria Wasko, CMC
City Clerk
APPROVED AS TO FORM
Peter M. Thorson
City Attorney
RRM DESIGN GROUP
By:
Name: Erik P. Justesen
Title: CEO
By:
Name: Debra Rudd
Title: CFO
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[NOTE: If Contractor is a corporation, the corporation must be represented by two individuals who shall execute this Agreement on behalf of the corporation as follows: (A) one from the corporation's "Operational Group" (Chair of the Board, President, or a Vice -President) and; (B) one from the corporation's "Financial Group" (Secretary, Assistant Secretary, Chief Financial Officer, Treasurer or Assistant Treasurer). See California Corporations Code section 313. A corporate resolution designating an individual officer to execute agreements on behalf of the corporation will be accepted.
If the Contr actor is a limited liability company, then the managing member shall represent the Contractor and execute the Agreement on behalf of the limited liability company. If the Contractor is a partnership, the managing partner shall execute the Agreement on behalf of the partnership.]
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EXHIBIT A
SCOPE OF SERVICES
33 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU
SCOPE OF SERVICES
ESTABLISH A STRONG
FOUNDATION
In this project’s initial phase, the team will engage
in a due diligence process designed to inform the
team and key City staff on the primary issues to be
addressed and gather and review relevant data and
background information.
TASK A.1: INITIATION MEETING
Following the review of existing data, the project
team will meet with City staff to establish a mutual
understanding of the key issues, further define
the scope, project schedule, expectations, layout
of significant project milestones, meeting times,
deliverable targets, and review pertinent data. Based
on evolving COvID restrictions, a digital meeting or
Google field trip may be necessary.
Deliverables:
• One (1) meeting with City staff
• One (1) meeting minutes
TASK A.2: DATA GATHERING AND
DOCUMENT RESEARCH
As a first step in the process, the team will collect
and review all data relevant from design guidelines,
the general plan, the development code, specific
plans, the local jurisdiction’s unique requirements,
and other planning efforts that have a bearing on the
communities. rrM will work with staff to compile
a preliminary survey of existing City lots to identify
the typical prevalent sizes and configurations. As
part of this review, rrM will conduct a “windshield
survey” of prevailing architectural styles to inform
the final three style selections. Next, RRM, in
coordination with City staff, will review identified
opportunities for implementation to further inform
the final design solutions. Finally, RRM will prepare a program memo to document the project goals and
alternatives the City wishes to achieve with the final
designs.
Deliverables:
• ADU due diligence memo
• One (1) meeting with City staff
Schedule:
• Three (3) weeks from project initiation
ADU DESIGN
The baseline generic prototypes, which could
be utilized as ADUs, or standalone single-family
dwellings designed to fit on generic flat lots, include the following:
• One approximately 350-499 sf: Free-standing
studio ADU in compliance with California
Residential Code, not exceeding 16’ in height
and designed to conform to a typical flat lot
• One approximately 400-800 sf: Free-standing
one-bedroom, one-bathroom ADU in
compliance with California r esidential code, not
exceeding 16’ in height and designed to conform
to a typical flat lot
• One approximately 800-1200 sf: Free-standing
two-bedroom, one or two-bathroom ADU in
compliance with California r esidential code, not
exceeding 16’ in height and designed to conform
to a typical flat lot
• One approximately 1,000-1,200 sf: Free-
standing three-bedroom, two-bathroom ADU
in compliance with California r esidential code,
not exceeding 16’ in height and designed to
conform to a typical flat lot
Each plan type will be designed to adapt to and
include three alternate elevation styles to conform to
the identified styles, which may consist of alternate
roof forms, materials, colors, and ornamentation.
Each of the four base plans may be provided with
interior design options, including ADA adaptable and
fully accessible options, storage options, additional
bedroom or flex space options, and multiple entry
locations to allow personalization and site flexibility. 34 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU This approach allows for the four base plans to
serve a multitude of situations and function as far
more than four plans.
TASK A.3: CONCEPTUAL ADU PLAN
DEVELOPMENT
rrM will compile the relevant data and goals from
the research and City meetings to establish a
straightforward program with identified constraints
and opportunities to be used as the basis for the
preliminary design. Based on the initial description,
rrM will provide design concept options for the
final plan direction through staff review.
Deliverables:
• PDF format submittal
• One (1) meeting with the City staff; a preliminary
plan option review
• Preliminary site/floor plans for three (3) unit
prototypes
Schedule:
• Three (3) weeks included staff review meetings
Meeting:
• One (1) concept design review meeting
TASK A.4: PRELIMINARY (30%) ADU
DESIGN
rrM recognizes that residential design can be
one of the purest manifestations of community
character, and many people are passionate about
homes. Therefore, rrM encourages a collaborative
approach to working with staff to deliver designs
that respond to the community’s unique character.
Following the initial staff collaboration in Task A.3
above, rrM will design a series of preliminary site
plans/floor plans, sections, and elevations for the
unit prototypes. We will review the designs with
staff for comment and approval at approximately
the 30% completion stage. The designs will include
typical front elevation style options. Plans will be
based on generic sites as directed by staff.
Deliverables:
• PDF format submittal
• One (1) meeting with the City staff; a preliminary
plan, massing, and elevation review meeting
(currently expected to be conducted remotely on the
platform of City’s choice)
• Preliminary site/floor plans for four (4) unit
prototypes
• Preliminary sections for four (4) unit prototypes, as needed
• Preliminary style options for front elevation of three (3) options per plan for a total of twelve (12) front
elevations
Schedule:
• Four (4) weeks included staff review meetings
Meeting:
• One (1) preliminary design (30% set) review
meeting prior to the development of the
final schematic design package for review and
approval to proceed
TASK A.5: SCHEMATIC (65%) ADU
DESIGN
Based on staff feedback on the preliminary
design, RRM will refine the schematic design to an
approximately 65% completion level for review by
staff and any public outreach efforts. The submittal
will be architecture-specific and for a non-specific
generic site; no civil engineering or landscape
architecture will be provided for review. At the end
of this phase, staff may want to provide for a public
information meeting with stakeholders prior to
moving to the permit documents.
Deliverables:
• PDF format 65% plan set
• Floor plans for four (4) ADU prototypes with design
options
• Sections for four (4) ADU prototypes
• Elevations for four (4) ADU prototypes; four (4) sides for each unit
• Three (3) style options of the front elevations of
each of the four (4) ADU base unit prototypes
35 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU • Color and material boards; one (1) for each elevation style as printed images
• Twelve (12) three-dimensional color-rendered front
views suitable for publication
Schedule:
• Six (6) weeks included staff review meetings
Meeting:
• One (1) staff review meeting
ADU CONSTRUCTION
DOCUMENTS
TASK A.6: DOCUMENT PREPARATION
AND PLAN REVIEW
Once City staff review and approve the designs,
rrM will develop the design into construction
documents and coordinate the documents with
consultants as needed.
Our experience providing simple, cost-effective
designs and plans complying with California
residential Code conventional construction
requirements provides a strong base for further
modification. A fully construction-ready plan of
conditions meets code requirements. Our proposed
scope provides for a fully designed building based
on CrC conventional construction. It utilizes
a complying braced wall system that allows for
significant customization within the pre-approved
standard, reducing time and costs to the end
user. All unit elevations are customizable to allow
for variations in exterior materials and door and
window fenestration to express individual owners’
tastes and community character. This will be
achieved by stating the minimum shear wall panel
requirements for each exterior wall. Most interior
walls will not be used for bearing, allowing further
flexibility for the end user. For construction cost,
speed, and simplicity, designs are anticipated to
utilize truss roof framing.
Our goal would be to express the design intent
with a structural system that considers the most
material and cost-efficient approach to provide a
more implementable, affordable housing solution.
This detailed review is typically only achievable with
an in-house structural design team where all parties
share a mutual goal.
Title 24 energy compliance will be four orientation
designs, allowing full implementation across sites.
no mechanical and electrical engineering design
is anticipated beyond typical line diagrams. Again,
design efficiency will be a key parameter for
mechanical and electrical design. rr M is a leader in
efficient, sustainable design. We anticipate only one
round of plan check revisions and resubmittal. rr M
anticipates a single-City coordinated review for all
departments. The City will be responsible for the
coordination of plan reviews.
As part of the construction document scope, an ADU
application submission template will be developed to
allow individual lot-specific submissions and alternate design submissions. The submission template will be
developed to be submitted using the City’s standard
submittal process.
Plans to be produced to the following criteria:
1. All designs shall fully comply with the 2022
California residential Code, California Code of
regulations, title 24, and Part 2.5.
2. All designs shall comply with the 2022 California
Building Code (CBC), California Code of
regulations, title 24, and Part 2 for structure(s)
or elements(s) exceeding the design limitations
in the CRC or specifically directed by the CRC
to use the CBC.
3. Minimum Energy Compliance Design
Criteria: State Title 24 Energy Compliance
documentation in all four primary orientations
(north-, south-, east-, and west-facing).
a. Climate Zone: 10
b. Exterior Wall Insulation: r-15
c. Attic Insulation: r-30
36 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU d. Designed for both heating and cooling: 92
AFUE (Heating); 15 SEEr (cooling)
4. Foundation Design criteria:
The foundation design is generally site-specific,
although the building code does allow for code
minimums and the waiving of site-specific soils
geotechnical investigations. The foundation
design is provided for building sites that do
not exceed a slope of one vertical to three
horizontal units. The design does not assume
unstable soil or expansive clay soil:
a. Soil Bearing Pressure: 1500 PSF (without
Geotechnical report)
b. Lateral Bearing Pressure: 100 PCF
c. Foundation Depth based upon city soils
policy or 18”
d. Grading and Drainage Plans under separate
permits. And not a part of this scope.
5. Front porch options shall be provided on at
least one elevation style of each plan type.
Porch detailing shall include, at a minimum:
a. Ledger and attachment details
b. Porch framing member size, spacing and
connection details
c. Column size and isolated footing design,
including connection details
d. Any soffit and finish trim details required to
fulfill the design intent
6. Fire resistive Construction Details:
The proposed detached units should be
anticipated to be located within four (4) feet
of a real or assumed property line on the
rear or side elevation. Therefore, for each of
the proposed plan elevations, the rear and
side elevations will be designed with options
to comply with CrC Table r332.1 (1) Fire
resistance Protection/ rating of exterior
Wall elements. The following minimum fire
protection details shall be included within the
plans:
a. One- (1-) hour fire-rated wall construction
detail for each architectural style that would
comply with ASTM e119 or ul 263 testing
b. One- (1-) hour fire-rated projection details
on the underside of the projection for each
architectural plan style and assume a two-
foot minimum fire separation distance
c. Design elevation where the opening on the
exterior firewalls shall not exceed 25% of
the wall area
d. Specifications and details of roofing material
and roof sheathing that would comply with
a two- (2-) foot minimum fire separation
distance
7. Fire Sprinkler Design Criteria:
a. Accessory dwelling units with Automatic
Fire Sprinkler Protection;
b. The minimum fire separation distance in
exterior wall openings are:
< 3 feet not allowed
≥ 3 feet unlimited openings
c. Accessory dwelling units without Fire
Sprinkler Protection; Design elevation
where the opening on the exterior firewalls
shall not exceed 25% of the wall area where
separation distance
≥ 3 feet to < 5 feet
< 3 feet not allowed
≥ 5 feet unlimited openings
d. note to be provided on the plans indicating
that when fire sprinklers are required, the
fire sprinkler systems shall comply with
the requirements for an nFPA 13D Fire
Sprinkler system.
Deliverables:
EACH OF THE FOUr (4) PLAn SETS WILL
InCLUDE THE FOLLOWInG:
• PDF format plan set
• Jurisdictional-specific cover sheet
• Generic site plan with fillable information; no
grading, stormwater, or utilities information five (5)
feet beyond unit
• Floor plan
• Foundation plans – slab on grade only
• Floor framing plans
• Roof plan
37 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU • Roof framing plan/truss plan and profiles – truss
roof is assumed
• Sections; as necessary, maximum of two (2) per unit
• External elevations; one (1) front, two (2) sides and one (1) rear as plan typical elevations
• Front exterior elevation options; three (3) optional
front elevations per plan, with associated details
• Renderings of exterior; one (1) exterior elevation
rendering per style (total of 3 per plan) for
marketing publication provided as
individual graphic files
• Recommended external and internal materials
• Architectural and structural details
• Mechanical, electrical, and plumbing plans; limited
to line diagram electrical and mechanical, gas
isometric only
• T24 Energy calculations (compliant for all building
orientations)
• No fire sprinklers plans are to be provided other
than designating the requirement for fire sprinklers
as applicable
• CALGreen (Title 24/Part 11) requirements sheet
• One (1) plan review cycle is anticipated
Final Delivery Documents:
• 24 x 36 PDF file
• 11 x 17 PDF file (non-scalable)
• Color exterior renderings suitable for marketing
and publication
• Illustrative floor plan for marketing and
publication
Schedule:
• Twelve (12) weeks of production time until
initial submittal
Meeting:
• One (1) pre-submittal 90% set review meeting
PUBLIC OUTREACH AND
IMPLEMENTATION
TASK A.7: ADU FORMS AND DESIGN
MANUAL
Once the designs are established and approved by
staff, rrM will assist in developing an ADU manual
as a way for the public to become informed on
the process and options for their implementation.
The manual will show how “typical lots” could add
an ADU and which prototypes may work best for
certain site conditions. This +/-10-page visually
attractive, easy-to-read user guide will include
text and graphics illustrating the different ADUs.
The guide will consist of a checklist of the various
requirements applicable to the corresponding
ADU type and provide forms to facilitate the easy
submission of applications.
Deliverables:
• One (1) PDF of ADU Manual. We ask that staff
consolidate all comments into one redlined version
of the draft and RRM will make one round of
revisions.
• One (1) public hearing presentation of the
completed Pre-Approved ADU program including
color renderings and ADU manual
MANAGE THE PROJECT
TASK A.8: PROJECT MANAGEMENT/
QUALITY CONTROL
The foundation of RRM’s practice relies on expert
and proactive project management. Successfully
accomplishing each unique assignment within the
needed timeframe and allocated budget is essential.
RRM focuses on capturing a clear direction on final
deliverables and end products at the beginning of
a project, establishing a shared understanding of
the project with the City and all team members.
This provides an essential project “road map,” rr M
develops a critical path schedule, monitoring and
updating it regularly throughout the process.
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43SECTION 6 | Schedule | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU Contract Initiation
Task A.1: Initiation Meeting
Task A.2: Data Gathering and Document Research
Task A.3: Conceptual ADU Plan Development
Task A.4: Preliminary (30%) ADU Design
Task A.5: Schematic (65%) ADU Design
Task A.6: Document Preparation and Plan Review
Task A.7: Outreach and Implementation
Task A.8: Project Management/Coordination
Meeting
Duration
ADU PROTOTYPES
RECOMMENDED PROJECT SCHEDULE
City of Jurupa Valley
ADU Building Plans seven eight ninesixone two three four five Months
ten
-12-
12774-0001\2774657v1.doc
EXHIBIT B
QUOTATION FOR SERVICE
41 41SECTION 5 | Cost Proposal | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU RRM
SCOTT
MARTIN
RRM
RANDY
RUSSOM
RRM
ELIZABETH
OCAMPO
VIVERO
RRM
JESSICA
MEADOWS
RRM
CONNOR
CHURCH
RRM
PLANNING
STAFF
RRMARCH STAFF
RRMENG STAFF
220 $ per hour 220 $ per hour 180 $ per hour 175 $ per hour 145 $ per hour 138 $ per hour 125 $ per hour 130 $ per hour
ESTABLISH A STRONG FOUNDATION FEE
TYPE
ESTIMATED
FEE
A.1 Project Initiation NTE 1,735$ 2 $440 2 $440 2 $360 2 $350 1 $145 0 $0 0 $0 0 $0 A.2 Data Gathering and Document Reasearch NTE 3,674$ 2 $440 2 $440 2 $360 0 $0 4 $580 8 $1,104 6 $750 0 $0 Task 1 Value: 5,409$
ADU DESIGN FEE
TYPE
ESTIMATED
FEE
A.3 Conceptual Plan Development NTE 3,980$ 2 $440 4 $880 0 $0 0 $0 8 $1,160 0 $0 12 $1,500 0 $0 A.4 Preliminary Design (35%) NTE 9,730$ 4 $880 8 $1,760 0 $0 2 $350 12 $1,740 0 $0 40 $5,000 0 $0 A.5 Schematic Design (65%) NTE 10,960$ 4 $880 12 $2,640 0 $0 4 $700 12 $1,740 0 $0 40 $5,000 0 $0 Task 2 Value: 24,670$
ADU CONSTRUCTION DOCUMENTS FEE
TYPE
ESTIMATED
FEE
A.6 Document Preparation and Plan Review NTE 46,640$ 4 $880 16 $3,520 0 $0 40 $7,000 32 $4,640 0 $0 120 $15,000 120 $15,600 Task C Value: 46,640$
OUTREACH AND IMPLEMENTATION FEE
TYPE
ESTIMATED
FEE
A.7 ADU Forms and Design Manual NTE 24,800$ 2 $440 12 $2,640 40 $7,200 0 $0 24 $3,480 80 $11,040 0 $0 0 $0 Task C Value: 24,800$
MANAGE THE PROJECT FEE
TYPE
ESTIMATED
FEE
A.8 Project Management/Coordination T&M 8,020$ 8 $1,760 20 $4,400 0 $0 4 $700 8 $1,160 0 $0 0 $0 0 $0 Task D Value: 8,020$
109,539$
1,500$
111,039$
Subtotal
Estimated Project Total
Reimbursable Expenses
FEE SCHEDULE
Jurupa Valley ADU Pre-Approved Plans
November 10, 2022 Architect / Project
Manager Principal Planner Project ArchitectPrincipal Architect Engineering Production Staff
Architectural Production
Staff
Fee Footnote
Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for informational purposes. Amounts billed for these tasks, which will reflect actual hours worked, may be more or less than the estimate given.
Reimbursable Expenses
Incidental expenses incurred by RRM Design Group or any subconsultant it may hire to perform services for this project are reimbursed by the client at actual cost plus 10% to cover its overhead and administrative expenses.
Adjustment to Hourly Billing Rates
RRM reserves the right to adjust hourly rates on an annual basis.
Planning Production StaffStructural Engineer
UNIT TYPE ESTIMATED FEE
1. Studio $14,000.00
2. One Bedroom $18,000.00
3. Two Bedroom $22,000.00
4. Three Bedroom $26,000.00
Other Applicable Tasks
A.1 $1,385.00
A.2 $3,674.00
ATTACHMENT NO. 2
Proposal By RRM Design Group
CREATING
ENVIRONMENTS
PEOPLE
ENJOY®
SITE PHOTO
Serra Meadows, San Luis Obispo
CREATING
ENVIRONMENTS
PEOPLE
ENJOY®
SITE PHOTOSITE PHOTO
Myrtle Street ResidenceMyrtle Street Residence
Proposal for
CITY OF JURUPA VALLEY
for
CONSULTING SERVICES FOR PERMIT-READY
ACCESSORY DWELLING UNIT (ADU) PLANS
Submitted on November 14, 2022
GRAPHICS & PHOTOGRAPHS:
This document features images of RRM Design Group and its subconsultant partners’ projects (unless otherwise noted), the graphics and photos of which are owned and copyrighted by our respective firms. There are no stock photos or images of any kind used in this proposal.
ABOUT RRM DESIGN GROUP:
32332 Camino Capistrano, Ste. 205 • San Juan Capistrano, CA 92675 p: (949) 361-7950 • f: (949) 361-7955 • w: rrmdesign.com California corporation • Leonard Grant, Architect C26973 • Robert Camacho, PE 76597 • Steven Webster, LS 7561 • Jeff Ferber, PLA 2844 The written and graphic materials contained in this proposal are the exclusive property of RRM Design Group.
The unauthorized use of any portion of these text or graphic materials without RRM’s prior written consent is expressly prohibited. © 2022 RRM Design Group
TABLE OF
CONTENTS
Section Name
1 Cover Letter
2 Consultant Profile and Resumes
3 Work Experience and Work Examples
4 Financial Standing
5 References
6 Work Plan
7 Fee Schedule
8 Project Schedule
9 Service Agreement
Page
1 4
14 25
27 29
40 42
44 PROPOSAL FOR CITY OF JURUPA VALLEY
CONSULTING SERVICES FOR PERMIT-READY
ACCESSORY DWELLING UNIT (ADU) PLANS
Photo: from jurupavalley.org
Section
1COvEr LETTEr
Proposal for Consulting Services for Permit Ready ADU
rrM PrOJECT
Myrtle Street Residence
(Accessory Dwelling Unit Addition)
Arroyo Grande, California
2 SECTION 1 | Cover Letter | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU RE: CONSULTING SERVICES FOR PERMIT-READY ACCESSORY DWELING UNIT PLANS
Dear Mr. Pechous,
The City of Jurupa valley intends to encourage ADU production by implementing a Pre-Approved Accessory Dwelling Unit (ADU) program to meet local housing needs. This coincides with navigating an evolving landscape of housing policy, such as the Housing Accountability Act, Senate Bill 35 Streamlining, the Housing Crisis Act (Senate Bill 330), and Assembly Bill 2162.
The City recognizes that ADUs represent a substantial opportunity to realize its goals by providing diverse housing options to meet the needs of smaller households, young adults, seniors, persons with special needs, extended families, and lower-income households.
The City will be using LEP Grant funds to support the development of ADUs as a means to provide greater, more streamlined access to the opportunities ADUs can provide for your community. To that end, rrM is submitting a proposal for all sections of the scope within your rFP for pre-approved ADU plans.
THE PROJECT TYPE AND THE COMMUNITY:
For over 45 years, as a multidisciplinary design firm, RRM’s architects, planners, urban designers, landscape architects, civil and structural engineers, and surveyors have worked extensively with public and private sector housing clients. We know what is feasible and understand the realities that can stymie housing production.
Our experience on both sides of the counter gives us unique insight into potential barriers to adopting and successfully executing ADU construction documents that yield quality implementable housing. Leveraging our production housing experience, we generate cost-effective solutions while responding to the end-users desire for customization opportunities. rrM has planned and designed hundreds of affordable, ADU, multifamily, and mixed-use housing units in California. This unique combination allows us to create a permit-ready ADU program package that fits your community and has been truth-tested by architects and entitlement experts.
LISTENING AND LOVE OF COLLABORATING:
RRM listens and responds collaboratively, employing various professionals’ skills and experience on each job with the assignment’s demands. We are devoted to community-based planning that engages the public meaningfully and produces a vision that will be embraced. rr M is a team of skilled professionals and creative thinkers who plan and design for implementation and do it with impeccable attention to detail—on time, on budget, and sensitive to political and social issues.
November 14, 2022
Victoria Wasko, City Clerk
Attention: Jim Pechous
Principal Planner
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
CREATING
ENVIRONMENTS
PEOPLE
ENJOY®
www.rrmdesign.com
32332 Camino Capistrano,
Ste. 205 San Juan Capistrano,
CA 92675
p: (949) 361-7950
3 SECTION 1 | Cover Letter | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU
CREATING
ENVIRONMENTS
PEOPLE
ENJOY®
PASSIONATE:
ADU prototypes, affordable housing, multifamily and mixed-use development, the development review process, and collaboration with City staff are the jobs that keep us inspired and excited. rr M enjoys helping craft permit-ready ADU program packages. We understand and are fulfilled by efforts to curb the housing crisis and maintain a community’s integrity and character.
We appreciate the opportunity to help you achieve your goals. If you need more information or definition, please feel free to call me at any time at (805) 903-1227.
At rrM, this job matters! We are eager to solve your challenges and ask for your confidence in awarding us this project.
This proposal will remain valid for at least 90 days from the bid opening.
All information contained in this proposal is true and correct.
Best regards,
RRM Design Group
Randy Russom, AIA Scott Martin, AIA, LEED AP, CNU-A
Project Manager Principal-in-Charge
[email protected] [email protected]
CITY OF DUBLIN ADU PROGRAM
STAND-ALONE TWO BEDROOM - 973 S.F.
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024 8
Section
2COnSULTAnT PrOFILE AnD rESUMES
Proposal for Consulting Services for Permit Ready ADU
rrM PrOJECT
Dublin Objective Design Standards
Dublin, California
5 SECTION 2 | Consultant Profile and Resumes | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU
CREATING
ENVIRONMENTS
PEOPLE
ENJOY®
SAN JUAN CAPISTRANO
32332 Camino Capistrano,
Ste. 205
San Juan Capistrano, CA 92675
p: (949) 361-7950
SAN LUIS OBISPO (HQ)
3765 South Higuera St., Ste. 102
San Luis Obispo, CA 93401
p: (805) 543-1794
SAN DIEGO
310 3rd Avenue
Unit C-26 A
Chula Vista, CA 91910
SAN LEANDRO
325 Davis St.
San Leandro, CA 94577
p: (510) 751-4910
SANTA BARBARA
10 East Figueroa St., Ste. 200
Santa Barbara, CA 93101
p: (805) 963-8283
VENTURA
422 East Main St.
Ventura, CA 93001
p: (805) 652-2115
WEBSITE
www.rrmdesign.com
RRM Design Group is a California
corporation and an employee-
owned company, incorporated
November 26, 1974.
FIRM PROFILE | RRM Design Group
rrM exists because we love creating environments people enjoy. That is what got us into the business over 47 years ago, and it is why we continue to thrive today. Our architects and landscape architects, engineers, surveyors, and planners work with our clients and their communities to create the parks our children play in, the roads we drive down on our way to work, the neighborhoods we come home to, and the fire stations that keep our communities safe.
Our work culture emphasizes collaboration, frequent communication, and accessibility. We're a close partner with our clients, helping them understand and navigate through the project lifecycle. Whether your project is public or private, commercial or residential, we listen, we design, and we deliver. On time. On budget. Since 1974.
PERSONNEL BY DISCIPLINE
183 professionals on staff at RRM Design Group in 6 core disciplines:
33 California Licensed Architects
35 Architecture Designers
14 California Licensed Civil Engineers
3 California Licensed Structural Engineers
20 Engineering Designers
18 California Licensed Landscape Architects
12 Landscape Designers
16 Community & Urban Planners
1 Licensed Surveyor
3 Surveying Technicians
31 Administrative Support Staff
20 LEED® Accredited Professionals
3 Certified Planners (AICP)
4 Congress for New Urbanism Accredited Professionals
1 Bay-Friendly Qualified Professional
1 Envision Sustainable Professional
1 Certified Arborist
Randy Russom with serve as project manager for the project.
Contact information:
p: (805) 903-1227 | e: [email protected]
6 SECTION 2 | Consultant Profile and Resumes | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU
TEAM ORGANIZATIONAL CHART
As project manager, randy's primary responsibility is delivering the project to you on time and on budget.
Working in cooperative partnership with City staff, rr M's project manager will serve as an extension of staff to successfully coordinate the design and create plans for the ADU process. He is responsible for coordinating with all technical design team members to harness the team's horsepower to successfully develop the full potential of the project work products. r andy's responsibilities include the following:
• Project Point of Contact
• Client Coordination and reporting
• Contract Administration
• Schedule Development and Management
• Budget Supervision
• Quality Control and Assurance
• resource Allocation
• Staff Forecasting
randy has selected the following team of rr Mers to join him in supporting City of Jurupa v alley's needs:
SCOTT MARTIN AIA, LEED AP, CNU-A
Principal-in-Charge
RANDY RUSSOM AIA
Project Manager + Director of Architecture
CITY OF J URUPA VALLEY
RRM DESIGN GROUP
SUPPORT STAFF
Primary Point of Contact
IN-HOUSE
ARCHITECTS
PLANNERS
URBAN DESIGNERS
LANDSCAPE ARCHITECTS
ENGINEERS
RRM Design Group has a
variety of in-house resources
who assist with special
projects when needed. A
selection of those professionals
we tap into most often for
design review assignments are
featured here.
CONNOR CHURCH
Connor is a residential architect who has 5 years under his belt and brings his passion for the built environment into creating spaces, small and large, that meet the needs of all stakeholders.
JESSICA MEADOWS SE, PE
Jessica has dedicated 11 years to sharing her passion for structural engineering, stressing what an important role structural engineers can provide on the project team.
ELIZABETH OCAMPO VIVERO
Elizabeth is a principal planner with 14 years of experience. She brings her knowledge of ADUs to the team and will coordinate and conduct usability testing for the Permit Ready Program.
JAMI WILLIAMS, CNU-A
Consulting Planning Principal + Design Standards Specialist
TIM CARSTAIRS CEA, HERS, GPR
Tim started Carstairs Energy in 2005 and was one of the first Title 24 companies to offer services online.
Subconsultant
7 SECTION 2 | Consultant Profile and Resumes | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU SCOTT MARTIN | AIA, LEED AP , CNU-A
Principal + Residential Architect
Scott is a talented architect with a keen ability to be innovative and sensitive to clients’ needs. His project focus and experience are wide-ranging, from illustration, master planning, urban design, needs assessments, and design review to the production and construction of facilities. Scott is a LEED Accredited Professional with a high level of expertise in designing and implementing sustainable solutions. Scott’s unique relationship with both public and private clients gives him an understanding of the realities of development and community priorities.
He excels in working directly with owner and user groups to set project goals and priorities. With his strong technical skills, Scott blends cohesive design solutions to bring a project’s vision to reality.
CITY OF ARCADIA
MULTIFAMILY DESIGN GUIDELINES 13 Draft
April 2019
DESIGN GUIDELINES
9. Windows and Doors
a. Window and door types, materials, shapes,
proportions, and detailing should be
compatible with the architectural style of the
building and should have quality molding and
framing.
b. Floor plans should be designed to allow
proper placement and sizing of windows to
complement the chosen architectural style.
Windows should be placed with adequate
spacing between window/door trim and wall
edges/top plates.
c. Garage doors facing the street are highly
discouraged.
d. Where appropriate to the architectural style,
window detailing, such as sills, trim, shutter
and/or awnings, should be utilized.
e. Shutters should be proportionate in size to
the windows to create the appearance of
functionality.
f. Awnings or prominent architectural features
over building entrances should be utilized to
provide a defined building entry that provides
a sheltered area and orients residents and
visitors.
g. Where appropriate to the architectural style,
windows and doors should be inset from the
walls a minimum of two (2) inches to create
shadow detailing and visual appeal.
h. Replacement windows should be compatible
to the overall building in style and material.
i. Preferred window materials include:
• Wood
• Composite clad
• Colored vinyl
• Coated metal
j. Discouraged window materials include:
• Anodized aluminum
Window trims and sills improve overall building
design
Window articulation and detailing is achieved
through integrated sill, trim, and awning
Shutters should be proportionate in size
to windows and create the appearance of
functionality
Fremont Design Guidelines
Arcadia Design Guidelines Update
Relevant Projects
• Agoura Hills ADU Plans
• Arcadia Design Guidelines Update
• Brentwood Zoning Ordinance
Update
• Buellton Community Design
Guidelines
• Calabasas General Plan Update
• Carlsbad Village and Barrio
Master Plan
• Capitola Mall Design Peer Review
Services
• Cerritos Residential Design Manual
• Cupertino Residential/Mixed-Use
Design Standards
• Dublin Citywide Multifamily
Design Standards
• Mission Street Studios ADU
• Mono County ADU Design
• Murrieta Affordable Housing
Design Development
• Newport Beach Permit Ready
ADU Plan and Public Outreach
Improvement Services
• Porterville Accessory Dwelling Unit
and Multifamily Dwelling Unit Plans
• San Luis Obispo County Pre-
Approved ADU Plans
• San Ramon Pre-Approved ADU
Program
• Walnut Creek ADU Acceleration
• West Creek Residential
Subdivision (Noveno)
CREATING
ENVIRONMENTS
PEOPLE
ENJOY
21 Years of Experience
Education
• Bachelor of Architecture, California
Polytechnic State University,
San Luis Obispo, CA
Licenses, Accreditations,
and Affiliations
• Architect, CA, C32348
• Architect, CO, 00405508
• Leadership in Energy and
Environmental Design Accredited
Professional (LEED AP)
• Congress for the New Urbanism
Accredited (CNU-A)
• American Institute of Architects
(AIA), San Luis Obispo Chapter,
Member
• San Luis Obispo Chamber of
Commerce Economic Development
Committee
8 SECTION 2 | Consultant Profile and Resumes | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU JAMI WILLIAMS | CNU-A
Consulting Planning Principal + Design Standards Specialist Jami possesses the qualities necessary to produce creative, realistic and business-conscious design solutions that will guide future improvements of the City of Jurupa valley. With over 25 years of experience as an urban designer and project manager, Jami’s unique perspective enables her to advance projects from the early community outreach and visioning stages to the development of urban design plans and policy documents that are creative yet realistic and implementation-focused. She is well-versed in smart growth, mixed-use and transit-oriented planning principles that maximize quality design, minimize costs, and build on community consensus. She excels in public outreach, identifying public concerns and preferences and translating them into cutting-edge workable designs and policy documents that can be easily understood by community members and implemented by her public agency clients. Further, her strong communication and organization skills consistently ensure she delivers projects on time and on budget, always focusing on client satisfaction.
Most Relevant Projects
• Agoura Hills Pre-Approved
Building Plans for ADUs
• Alhambra New Comprehensive
Zoning Code
• Brentwood Zoning Ordinance
Update
• Buena Park Housing Element
Update
• Carpinteria Downtown Design
Overlay Program
• Cerritos Housing Element Update
• Cupertino Residential/Mixed-Use
Design Standards
• Dublin Citywide Multifamily
Design Standards
• El Cajon Civic Center Pre-
Development Planning and Design
• El Corazon Specific Plan
• El Monte Housing Element Update
• Encinitas SB 2 Planning Grant
(Objective Design Standards)
• La Puente Housing Element
Update
• Merced County Community Plans
(Franklin-Beachwood)
• Mission Avenue Housing Strategic
Plan
• Rosemead Housing Element
Update
• Santa Cruz County ADU Pre-
Approved Building Plan Options
• Torrance Housing Corridor
Districts Analysis
• Walnut Creek ADU Acceleration
CREATING
ENVIRONMENTS
PEOPLE
ENJOY
26 Years of Experience
Education
• Master of Business
Administration, Architecture
Management Track, California
Polytechnic State University,
San Luis Obispo, CA
• Bachelor of Architecture,
California Polytechnic State
University, San Luis Obispo, CA
• Semester Design Program,
Ecole Des Beaux Art
Americaines De Fontainebleau,
France
• Associate of Science, Cuyamaca
College, San Diego, CA
Licenses, Accreditations,
and Affiliations
• Congress for the New
Urbanism Accredited (CNU-A)
• American Planning Association
(APA), Member
• Urban Land Institute (ULI),
Associate Member
2-5
Last Modifi ed: October 7, 2013
North 40 Specific Plan
Land Use and Development Standards 22
85 17
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NODDIN AVESOUTH A ST
R2 ST
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BURTON RD
DISTRICT LEGEND
LARK
DISTRICT
TRANSITION
DISTRICT
NORTHERN
DISTRICT
DISTRICT
EDGE
OVERLA Y
ZONE
PERIMETER
OVERLA Y
ZONE
Figure 2-1 District Plan
N
North 40 Specific Plan
CITY OF DUBLIN ADU PROGRAM
STAND-ALONE TWO BEDROOM - 973 S.F.
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Dublin Objective Design Standards
9 SECTION 2 | Consultant Profile and Resumes | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU As an engineering major with an early love of creation and a family of artists, a career in architecture was inevitable for randy. now, with over three decades of experience as an architect, randy is an expert in construction management, hospitality projects, and custom residential work. As the former planning commissioner for the City of Arroyo Grande and a current member of the Board of Directors for the San Luis Obispo Chapter of the American Institute of Architects, randy brings a collaborative approach to his work, aiming to utilize all the creative intellect his team encompasses.
His work with rrM yields award-winning results that satisfy the needs of his clients, his team, and the community.
Relevant Projects
• Agoura Hills Pre-Approved
Building Plans for ADUs
• Concord Accessory Dwelling Units
Standard Drawings Development
• Dublin Citywide Multifamily
Design Standards
• Dublin Objective Design
Standards and ADU Prototypes
• Fixlini Street ADU,
San Luis Obispo
• Los Gatos Architectural
Consultant Services
• Madonna Road ADU,
San Luis Obispo
• Mission Cove Mixed-Use
Development with Affordable
Housing, Oceanside
• Mono County ADU Design
• Newport Beach Permit Ready
ADU Plan and Public Outreach
Improvement Services
• Porterville Accessory and
Multifamily Dwelling Unit Plans
• San Luis Obispo County Pre-
Approved ADU Plans
• San Ramon Pre-Approved ADU
Program
• Santa Cruz County ADU Pre
Approved Building Plan Options
• Serra Meadows Housing
Development with ADUs,
San Luis Obispo
• Tyler Street Mixed-Use
Development, Monterey
• Walnut Creek ADU Acceleration
• West Creek Residential
Subdivision (Multifamily & ADUs)
CREATING
ENVIRONMENTS
PEOPLE
ENJOY
33 Years of Experience
Education
• Bachelor of Architecture, California
Polytechnic State University,
San Luis Obispo, CA
Licenses, Accreditations,
and Affiliations
• Architect , CA, C24410
• American Institute of Architects
(AIA)
• American Institue of Architects
Central Coast Chapter (AIACCC),
San Luis Obispo, President
• City of Arroyo Grande, Planning
Commissioner
• City of Arroyo Grande, Bridge
Street Replacement Committee
RANDALL RUSSOM | AIA, ASID
Project Manager + Director of Architecture
West Creek Residential
Subdivision
Mission Cove Mixed -Use
Development
10 SECTION 2 | Consultant Profile and Resumes | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU
ELIZABETH OCAMPO VIVERO
Principal Planner + ADU Specialist
Elizabeth is a passionate urban planner with experience in community planning, land use planning, project management, and urban design. Prior to joining rrM, Elizabeth worked as Director of Planning and Urban Design at MW Steele Group, a planning and architecture firm in San Diego, where she led the planning practice of the firm and managed a series of projects, including multi-family re-development projects, streetscape improvement projects, and specific plan amendments. Elizabeth’s experience includes seven years at the City of San Diego Planning Department, where she participated in multiple phases of the community plan update process for Old Town San Diego, Midway - Pacific Highway, and North Park. While at the City of San Diego, she also managed grant-funded planning efforts.
Her experience also includes supporting retail, educational, and healthcare projects and preparing subdivision plans for residential development while working for a structural engineering firm and a land development engineering firm in Mexico.
Relevant Projects
• Agoura Village Specific Plan
Implementation Analysis, Agoura
Hills
• Carlsbad Objective Design
Standards
• Carpinteria Downtown Design
Overlay Program
• Dana Point General Plan
Outreach
• Dixon Comprehensive Zoning
Update
• El Segundo Downtown Specific
Plan Update
• Escondido Public Art Master Plan
• Euclid Village Senior Housing -
WPH, Upland
• Goleta Objective Design
Standards for Multiple Dwelling
and Mixed-Use Developments
• Magnolia Villas Affordable
Housing - WPH, Upland
• Merced County Community Plans
(Franklin-Beachwood)
• San Carlos Downtown Specific
Plan
• San Diego Clairemont Community
Plan
• Walnut Creek ADU Acceleration
CREATING
ENVIRONMENTS
PEOPLE
ENJOY
14 Years of Experience
Education
• Master of City Planning, Master
of City Planning, San Diego State
University
• Bachelor of Science, Architecture,
Universidad Autónoma de Baja
California
of 6. draft march 20 2007
Planting Palette
Design Templates
STREETSCAPE IMPROVEMENTS
GUIDELINES
Agoura Road West of Kanan Road
Scale: 1”=20’-0”
0 20’10’20’
N
Key Map
* Notes:
1. All streetscape improvements have been provided as detailed concepts only. Actual streetscape design is pending final design of road geometry and building architecture plans.
2. See board 1 of this series for material and furnishings examples for items 1-12 above. 1 2
3 4
5 6
7 8
9 10
11 12Flagstone pavers. Set stones on 4” thick concrete slab and mor- tar in place.
Cut flagstone paver banding at tree grates & pedestrian lighting.
Exposed aggregate concrete. Color concrete integrally with Da- vis ’Sandstone‘ color #527. Select pea gravel material in warm, earthy tones, as shown.
Scored-colored concrete. Color concrete integrally with Davis ’Sandstone‘ color #527. Provide a 4’x4’ score pattern.
Natural sandstone boulders. Stones should reflect material na- tive to the Santa Monica Mountains. Set boulders on 6” minimum gravel bed allowing 1/ of boulder height to remain below finish grade.
Planter pot. Wausau Tile - ‘Site lines’ planter pot. Model #SL400 with ‘Black Coffee’ patina finish #F1.
Tree grate. Neenah Foundry Company - ‘Boulevard’, 5’ Cast-iron round tree grate with removeable light cover & frame, Model #888-A. Natural Patina Finish.
18”x18“x6” cut sandstone bollard with natural, rough hewn finish. Stone should reflect material native to the Santa Monica Mountains. Core drill & secure Bollard to ground with 2” galva- nized steel pipe and sleeve. Epoxy in place.
Pedestrian lighting. Sternberg Vintage Lighting - ‘Prarie’, Model #120 with square pole. Locate lights @ ~65’ O.C.
Bike rack. Du Mor Site Furnishings - ‘Loop Bike Rack’, Model #8- 00 with Bronze powder coat finish
Refuse receptacle. Du Mor Site Furnishings - ‘Redwood Recep- tacle’, Model #152-1R with natural finish on redwood slats and bronze powder coat finish on cast-iron rosettes.
Wood benches. Smith & Hawkin - 6’ ‘Giverny Bench’, Model #786442 with natural finish.
Poured-in-place or concrete masonry unit retaining wall with natural field stone veneer. All walls should include a concrete cap at least 15” wide and colored integrally with Davis ‘Sandstone’ color #527.
Natural wood trellis. Construct of certifiably sustainably harvested Redwood, Cedar, or Ipe wood.
Accent feature at center of traffic circle, see sheet 5 of this series for more information.
Construction of new streetscapes and adjacent developments should strive to protect-in-place ex- isting Oak trees. All Oaks on site shall be considered but the specific trees represented above are of primary concern.
13 15
16 17
Agoura Road
Highway 101
Kanan Road
Plan Area
Agoura Road
Kanan Road
42 circula tion
Chapter Five
COMMUNITY PLAN
PP
BOUNDARY
COMMUNITY PLANMCOMM
BOUNDARY
COMMUNITY PLANC
BOUN
DARY
B
COMMUNITY PL
AN
UN
IT
Y
BOUN
DARY
Y
Ro
Road
FresnoRo FFresRd
Jefferson Str
ee
et
Jackson S
treetStreet
Jack
kson
ham Road h Rd
PolkStreet PoolkkSStrre
t ett
Truman AveTA
Kennedy StKKennnnedydyyyS
Ada
dams Stre
et
McKeeStreet McKee Street
MKSt MMMKKStr
et
McDowell StreettStreell SweM DoM teetStreowell SDoMcDM
Washington StreettttStSttihinshWasWWW eteegg
Ford StreetF Std t
Cook StreetCook Street
CCC k St t
Santa Fe Avenue
e
Le GrandLGL
Brice StreettttSB iBBrice Streeet
Murdock StreetMu
MarshahhMM
l Streetttl St
Woodrow StreetttStSd tWWW etteetreStw SwrowodrWoo
Ogle AvenueuenuenveAve AgleOgOgle Avenue
StreetSt Strt eet
WilsonWilWilsson
allll
Madison Stre
et
Mon
roe
Street
Fillmore CtllFilF reoremollmFilF
TaftTaft
TaylorTy
Chapman
RoadddRR
GrandGG d
Hainline Avenue
Hainline Avenue
Hainline Avenue
Hainline AvenueHainlinee AvenueHainlinee Avenue
Sa
Santa
Fe
Ave
n
Sa
nta
Fe
Ave
Santa Fe Ave
Jefferson Street
Savana Road
Savana Road
Sav
Savana Roadvana Road
Railroad AvenueRailroad AvenueRailroad
d Avenue
Jefferson
fersoeJe
on Str
ee
etet
Str
e
S
NTS
Jefferson Street
Cunningham Road
Jackson Street
Railroad Avenue
Polk Street
Wilson Street
Truman Ave
Kennedy St
Adams Street
McKee Street
McDowell Street
Ford Street
Santa Fe Avenue
Le Grand Road
Santa Fe Avenue
Murdock Street
Marshall Street
Woodrow Street
Madison Street
Monroe Street
Fillmore Ct
Chapman
Washington Street
Brice Street
Ogle Avenue
Cook Street
Fresno Road
FIGURE 5.1 CIRCULATION PLAN
Major Collector
Minor Collector
Urban Local Road
Potential Urban Local Road
Potential Truck By-Pass Route
Potential Pedestrian Connection
Agoura Village Specific Plan
Merced County Community Plans
11 SECTION 2 | Consultant Profile and Resumes | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU As a young architect, Connor brings enthusiasm and creativity to the project team. With a passion for efficient and sensible design solutions, Connor enjoys working with his team to develop goals in order to realize your comprehensive project. At rr M, Connor has utilized his strengths on public and private projects ranging from one-off ADUs to large K-12 campus projects. Connor has significant experience working on ADU prototypes and other similar projects. With a strong team at his side, Connor has developed prototype plans of various styles and scales for community-focused subdivisions and city pre-approved ADU projects.
Relevant Projects
• 1138 Madonna Road ADU,
San Luis Obispo
• 13th Street Grover Beach Single-
Family Residential Subdivision
• 16 Prairie Grass (Chen Residence
& ADU), Irvine
• 1728 Lima Drive Residential ADU,
San Luis Obispo
• 712 Anapamu Street Accessory
Dwelling Units, Santa Barbara
• 770 Buchon Street ADU,
San Luis Obispo
• Concord Accessory Dwelling Units
Standard Drawings Development
• Grand Oaks Micro Community,
Atascadero
• Mono County ADU Design
• Orcutt Key Site 30 Bradley
Village Single-Family Residential
Development
• Porterville Accessory Dwelling Unit
and Multifamily Dwelling Unit
Plans
• Rice Ranch Meadows North,
Grove West, and Grove East,
Orcutt
• San Luis Ranch Single-Family
Residential Subdivision,
San Luis Obispo
• San Ramon Pre-Approved ADU
Program
• Santa Cruz County ADU Pre-
Approved Building Plan Options
• Vintage Ranch SFR Subdivision
Schematic Design, Orcutt
CREATING
ENVIRONMENTS
PEOPLE
ENJOY
5 Years of Experience
Education
• Bachelor of Architecture, California
Polytechnic State University,
San Luis Obispo, CA
Licenses, Accreditations,
and Affiliations
• Architect, CA, 39684
A-1
MIRAVALE PARCEL D
SOLEDAD, CA
DATE: 02/10/17
0047-05-RS15
APN: 022-441-011-000
TITLE SHEET
MIRAVALE PARCEL D
SOLEDAD, CA
A-1 Title Sheet
A-2 Site Context Photos
A-3 Architectural Site Plan/ Section
L-1 Landscape Plan
C-1 Existing Conditions
C-2 Proposed Subdivision
C-3 Utilities
C-4 Grading and Drainage
C-5 Storm Water Management
A-4 Duplex Floor Plans
A-5 Duplex Elevations Style 1
A-6 Duplex Elevations Style 2
A-7 4-plex Ground Floor Plan
A-8 4-plex Second Floor Plan
A-9 4-plex Elevations Style 1
A-10 4-plex Elevations Style 2
A-11 Street Perspective
PROJECT INFORMATION PROJECT STATISTICS
SHEET INDEX
Property Owner:
Nader Agha
449 Alvarado
Monterey, California
93940
Architect / Engineer:
RRM Design Group
3765 S. Higuera
Suite 102
San Luis Obispo, Ca 93402
(808) 543-1794
Architect: Randall Russom
Civil: Tim Walters
Landscape Architect: Chris Dufour
Project Description:
The project is a multi-family residential project consisting of 92 units in 29 buildings, (17) 4-plex and (12) duplex. Each 4-plex building is two stories with (1) three bedroom unit, (2) two bedroom units, and (1) one bedroom unit for a total of 4 units per building.
Each Duplex building is two stories with (1) three bedroom unit and (1) one bedroom unit for a total of 2 units per building.
(12) total – 1,996 SF, duplex units
(17) total – 3,518 SF, 4-plex units
Site amenities include a child play area/ park and walking paths. The project is requesting a density bonus and other concessions and incentives as defined in the in the City Of Soledad municipal code, Chapter 17.39 and State of California Government Code Section 65915.
Site Information:
APN: 022-441-011-000
Gross Site Area: 4.96 Acres / 216,058 SF
Zoning: R-3 High Density Residential
Density:
Allowed: 16/acre (22/acre with CUP) = 79 (110 units)
Proposed: 19 units/acre = 92 units
t
Parking:
Required (per Municipal Code 17.36.20)
2 spaces per unit
0.25 guests spaces per unit
= 2.25 x 92 units = 207 spaces
Parking provided
5 garage spaces per 4-plex 17 buildings x 5 = 85
3 garage spaces per duplex 12 buildings x 3 = 36
Driveway spaces 29 buildings x 3 = 87
Street parking spaces =2
Total = 210 spaces
The applicant is requesting application of the parking
Standards per the California Density Bonus law
per California State Government Code Section 65915-65918, Lot Coverage (structures):
Allowed: 60% = (216,058 x 60%) = 129,635 SF
Proposed = 58,254 SF (26.9%)
Setbacks: Allowed/Proposed
Front 15’ 15’
Side 5’ 5’
Rear 15’ 10’
Maximum Height: Allowed = 2 stories / 30’
Maximum Height Proposed = 26’ (2 stories)
Gross Floor Area:
Building: 85,280 SF
Roads: 39,900 SF
Driveways: 31,700 SF
Each Building: Duplex 1,996 SF
4-plex 3,518 SF
Total: Duplex 12 x 1,996 SF =23,952 SF
4-plex 17 x 3,518 SF =59,806 SF
83,758 SF
Affordable Housing Density Bonus
The applicant is proposing the project to be
in conformance with California Density Bonus
Law per California State Government Code
Section 65915-65918, by providing 10% Low
income units. The project is proposing to provide
(8) one bedroom units to be restricted as low
income affordable rentals. While no density
bonus will be needed with the proposed density
being approved through the CUP process, the
applicant is applying the maximum parking
requirements as outlined by the law of 1 space
per one bedroom unit and 2 spaces per two
bedroom units. While other incentives may
be available and the applicant may choose
to request these at a future date, no other
incentives are currently requested.
Building Square Footage Breakdown:
Duplex:
3 bed 1,370 SF
(2 car garage 404 SF)
1 bed 626 SF
(1 car garage 189 SF)
Total: 1,996 SF
4-plex:
3 bed 1,370 SF
(2 car garage 404 SF)
1 bed 620 SF
(1 car garage 189 SF)
2 bed 795 SF
(1 car garage 213 SF)
2 bed 733 SF
(1 car garage 213 SF)
Total: 3,518 SF
VICINITY MAP
SANTA YNEZ
LAS FLORES ST.
ORCHARD LN
GABILAN DR.
SAN ANTONIO
GABILAN DR.
JACK FRANSCIOLI
ELEMENTARY SCHOOL
BRYANT CANYON RD
PROJECT
SITE
CONNOR CHURCH
Residential Architect
Soledad Miravale II Parcel D & E
Emerald Ridge Apartments
12 SECTION 2 | Consultant Profile and Resumes | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU Jessica has spent the last decade dedicated to sharing her passion for structural engineering. Whether it be working with the design team on a residential project, mentoring young professionals, or teaching students at San Luis Obispo’s California Polytechnic State University, she is always sure to stress what an important role structural engineers can provide on the project team. Her experience has a wide variety: single-family, multifamily, mixed-used, new education campuses and buildings, modernizations, pre-check documents, seismic rehabilitation, and accessory structures.
Jessica has acted as a project manager to oversee the design process and construction of many successful projects.
Relevant Projects
• 1011 Joseph Court ADU, Nipomo
• 102 South Voluntario ADU,
Santa Barbara
• 1138 Madonna Road ADU, San
Luis Obispo
• 1728 Lima Drive Residential ADU,
San Luis Obispo
• 21712 Lane Street ADU, Perris
• 2418 Calle Real ADU
Construction Documents,
Santa Barbara
• 2995 Beachcomber Drive
Remodel and ADU, Morro Bay
• 5700 Portola Road ADU,
Atescadero
• 712 Anapamu Street ADU,
Santa Barbara
• Agoura Hills Pre-Approved
Building Plans for ADUs
• Centennial Square Affordable
Housing, Santa Maria
• Concord Accessory Dwelling Units
Standard Drawings Development
• Dublin Citywide Multifamily
Design Standards
• Mission Street Studios ADU,
Santa Barbara
• Mono County ADU Design
• Newport Beach Permit Ready
ADU Plan and Public Outreach
Improvement Services
• Porterville Accessory Dwelling Unit
and Multifamily Dwelling Unit
Plans
• San Luis Obispo County Pre-
Approved ADU Plans
• San Ramon Pre-Approved ADU
Program
• Santa Cruz County ADU Pre-
Approved Building Plan Options
• Walnut Creek ADU Acceleration
CREATING
ENVIRONMENTS
PEOPLE
ENJOY
11 Years of Experience
Education
• Bachelor of Science,
Architectural Engineering,
California Polytechnic State
University, San Luis Obispo, CA
Licenses, Accreditations,
and Affiliations
• Structural Engineer, CA, S6488
• Professional Engineer, CA,
C81987
JESSICA MEADOWS | SE, PE
Structural Engineer
DW
6 A-2
6 A-2
5 A-2
5 A-2
EXISTING HOUSE
28' - 0" 3' - 6"
11' - 0 1/2" 19' - 0"
11' - 0" 17' - 0"
28' - 0"
16' - 0" 3' - 0"
9' - 0" 7' - 0"
19' - 0"
31' - 6"
BEDROOM
CL
BATH
LIVING
01- F.F.
T.O.P. 1
BATHCLBEDROOM
9' - 1"
01- F.F.
T.O.P. 1
9' - 1"LIVINGCL PNTRY
PLASTER SIDING.COLOR TO
MATCH EXISTING APARTMENT.
TYP.
ASPHALT SHINGLE
ROOF TO MATCH
EXISTING HOUSE.
TYP.
WROUGHT IRON TRELLIS
FEATURE.COLOR AND STYLE TO
MATCH EXISTING APARTMENT.
DARK WOOD ACCENT.
COLOR TO MATCH
EXISTING APARTMENT
TRIM
6 A-2
6 A-2
5 A-2
5 A-2
4" / 12"
4" / 12"
4" / 12"
EXISTING HOUSE
4" / 12"
4" / 12"
a California corporation ● Lenny Grant, Architect C26973 ● Jerry Michael, PE 36895, LS 6276 ● Jeff Ferber, LA 2844
C:\Users\bwwalker\Documents\2080-01-Calle_Real-ADU-Building_Central_bwwalkerLVF7H.rvt 12/10/2020 6:54:40 PM
A-22080-01-RS20 - CALLE REAL ADU
PLANS - ELEVATIONS & SECTIONS
12/10/2020
1/4" = 1'-0"A-2 A-2
GROUND FLOOR PLAN - SCHEMATIC1
1/4" = 1'-0"A-2 A-2
SECTION 2 SCHEMATIC5
1/4" = 1'-0"A-2 A-2
SECTION 1 SCHEMATIC6
AREAS CONDITIONED
Comments Area
ADU GROUND FLOOR 485 SF
485 SF
AREAS UNCONDITIONED
FRONT PORCH 31 SF
PATIO 115 SF
1/4" = 1'-0"A-2 A-2
ROOF PLAN SCHEMATIC2
CLIENT REVIEW
2418 Calle Real
Accessory Dwelling Unit
Next Up:
Our Subconsultant ‘s
Resume
13 SECTION 2 | Consultant Profile and Resumes | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU Timothy is the owner of Carstairs Energy, Inc., a full-service energy consulting company based in San Luis Obispo. Carstairs Energy prepares energy compliance reports and works with building departments, architects, engineers, and homeowners to ensure compliance for each project. Timothy Carstairs is a Cabec Certified Energy Analyst and a licensed HERS Rater through CalCerts. He started Carstairs Energy in 2005 and was one of the first title 24 companies to offer services online. Carstairs Energy not only provides Title 24 residential and Commercial Energy compliance, but they also provide HvAC Design Services including ACCA Manual J, D, S, and Solar Design services throughout California as well as HErS Testing and Green Point rating local to the San Luis Obispo area.
Relevant Projects Quotes
• Agoura Hills Pre-Approved
Building Plans
• Coastal Community Builders,
The Meadows at Rice Ranch,
Orcutt
• Coastal Community Builders,
Vineyard Creek, Templeton
• McCarthy Homes Purisima Hills,
Coastal Collection, Lompoc
• I’ve worked with Carstairs for the
past 5 years. They have always
been very knowledgeable on every
project I ask them about. They
have always been on time, and
ready to answer questions. I would
highly recommend them.
~Gregory Soto, Architect
• Carstairs Energy, Wow. Our
Company, Crizer Construction Inc,
has been in business for almost
35 years this year and I have to
say that Carstairs Energy, Tim
Carstairs, is one of the most
attentive professionals we have
worked with...The response time,
when working with Carstairs
Energy, will be as fast as any
professional in the business. I
highly recommend that you work
with Carstairs Energy on your
next project.
19 Years of Experience
Education
• Bachelor of Science, Accounting
University of Phoenix,
Phoenix, AZ
Licenses, Accreditations,
and Affiliations
• Cabec Certified Energy Analyst
• CalCerts Certified HERS I and
HERS II Rater
• Licensed HVAC Contractor
(CSLB#926170)
• Certified Green Point Rater
(Build It Green)
• Real Estate Broker (BRE
#01855310)
TIMOTHY CARSTAIRS | CEA, HERS, GPR
Title 24 Energy Compliance
8 WEST CREEK
Multifamily Subdivision with ADUs
San Luis Obispo, CA
SERRA MEADOWS
Multifamily Subdivision with ADUs
San Luis Obispo, CA
CITYWIDE
Design Guidelines and Objective
Design Standards, Yucaipa, CA
MARTIN RESIDENCE
ADU
Atascadero, CA
ACCESSORY DWELLING UNITS
KITCHEN
BATH
FLEX
ROOM
DINING
LIVING
LIVING
BED
BATH
2-CAR
GARAGE
KIT.
PORCH
OPTIONAL FIREPLACE
OPTIONAL ACCESS DOOR
W/D
UP FRONT
YARD
BACK
YARD
P.
7PLAN 2522 STYLE 1
1 GROUND FLOOR PLAN
4-10 CITYWIDE DESIGN GUIDELINES | CITY OF YUCAIPA
4.4 ACCESSORY DWELLING UNITS
All accessory dwelling units (ADUs) shall be compatible in architectural style and secondary in massing to the primary unit. Accessory dwelling units shall conform to the standards in section 84.0570, Accessory Dwelling Units, of the Yucaipa Development Code.
4.4.1 Siting, Materials, and Details
1. Accessory dwelling units shall be constructed of quality materials and should have an appearance of permanence.
2. Form and architectural style of accessory dwelling units shall emulate the primary structure.
3. Architectural details such as windows, doors, wall treatments, colors, and materials shall be selected to ensure consistency with the selected and universally recognized architectural style.
4. Accessory dwelling units may be located entirely within the primary residence, attached, or detached in a separate structure behind the residence.
Attached accessory structure constructed above an
existing garage
Attached accessory structure in rear
CITYWIDE DESIGN GUIDELINES
City of Yucaipa
Adopted June 2019
SERRA MEADOWS
page 9
Plan 1 - Floor Plans
ENT.
40.00'
100.00'
100.00'
40.00'
KIT.
DINING
LIVING
PORCH
GARAGE
MIN.
3' - 0"
MIN.
3' - 0"
ALLEY
10'-0"
M
IN.
3'-0"
14'-11
1/2"
M. BED
UTIL.
CL.
CL.
PWDR.
PATIO
STORAGE
UNDER STAIR
STORAGE
CL.
P: (805) 543-1794 | F: (805) 543-4609 | www.rrmdesign.com 3765 South Higuera St., Ste. 102, San Luis Obispo, CA 93401 A California Corporation | Victor Montgomery, Architect #C11090 | Jerry Michael, PE #36895, LS #6276 | Jeff Ferber, LA #2844 P1.11011010 - MARGARITA AREA HOUSING
FIRST FLOOR PLAN
07/06/2011
SINGLE FAMILY HOME
ALLEY LOADED 40'X100' MIN.
LOT AREA: 5,000 SF
LOT COVERAGE: 29%
RESIDENCE: 1,565 SF
FIRST FLOOR: 1,065 SF
SECOND FLOOR: 500 SF
GARAGE: 462 SF
TOTAL: 2,340 SF
0 12 14 168
GRAPHIC SCALE
FIRST FLOOR
CARRIAGE UNIT: 462 SF
ENT.
40.00'
100.00'
100.00'
40.00'
KIT.
DINING
LIVING
PORCH
GARAGE
MIN.
3' - 0"
MIN.
3' - 0"
ALLEY
10'-0"
M
IN.
3'-0"
14'-11
1/2"
M. BED
UTIL.
CL.
CL.
PWDR.
PATIO
STORAGE
UNDER STAIR
STORAGE
CL.
P: (805) 543-1794 | F: (805) 543-4609 | www.rrmdesign.com 3765 South Higuera St., Ste. 102, San Luis Obispo, CA 93401 A California Corporation | Victor Montgomery, Architect #C11090 | Jerry Michael, PE #36895, LS #6276 | Jeff Ferber, LA #2844 P1.11011010 - MARGARITA AREA HOUSING
FIRST FLOOR PLAN
07/06/2011
SINGLE FAMILY HOME
ALLEY LOADED 40'X100' MIN.
LOT AREA: 5,000 SF
LOT COVERAGE: 29%
RESIDENCE: 1,565 SF
FIRST FLOOR: 1,065 SF
SECOND FLOOR: 500 SF
GARAGE: 462 SF
TOTAL: 2,340 SF
0 12 14 168
GRAPHIC SCALE
FIRST FLOOR
CARRIAGE UNIT: 462 SF
FIRST FLOOR
SERRA MEADOWS
page 10
Plan 1 - Floor Plans
BED
BATH
DECKLIVING
KIT.
BED
BATHCL.
BED
CL.
CL.
STUDY
DECK
BATH
STUDIO
P: (805) 543-1794 | F: (805) 543-4609 | www.rrmdesign.com 3765 South Higuera St., Ste. 102, San Luis Obispo, CA 93401 A California Corporation | Victor Montgomery, Architect #C11090 | Jerry Michael, PE #36895, LS #6276 | Jeff Ferber, LA #2844 P1.21011010 - MARGARITA AREA HOUSING
SECOND FLOOR PLAN
07/06/2011
SECOND FLOOR
STUDIO OPTION
SECOND FLOOR
Section
3WOrK ExPErIEnCE AnD ExAMPLES
Proposal for Consulting Services for Permit Ready ADU
RRM PROJECT
Martin Residence • Accessory Dwelling Unit Addition
Atascadero, California
15 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS HOW RRM’S EXPERIENCE, TECHNICAL &
PROFESSIONAL SKILLS MEET CITY’S GOALS
rrM worked with the following public agencies in developing ADU plans:
• City of Agoura Hills
• City of Concord
• City of Dublin
• County of Mono
• City of newport Beach
• City of Porterville
• County of San Luis Obispo
• City of San ramon
• County of Santa Cruz
• City of Stanford
• City of Walnut Creek
Along with the agencies listed above, rr M has worked with over 20 private clients on developing ADU plans for their residences.
The following link will direct you to RRM’s ADU project experience examples (Construction Document Sets, Design Manuals, and Schematic Designs): https://tinyurl.com/yc2kyfsu rrM proposes to work with the City to develop a series of pre-approved prescriptive ADUs and provide for homeowners to streamline the processing of utilizing those plans for their unique and individual needs.
RRM will work with City staff to refine the program and scope for the proposed ADUs to provide the best fit for the City of Jurupa Valley. Discussions with staff and previous project experience suggest alternate or additional configurations that may better serve the community. RRM’s scope of services beginning on page 32 provides for possible alternatives which will be evaluated during the initial tasks of the project. RRM’s community-based design will help assure that these plans have elevation options that allow for personal taste and are appropriate to the community’s architectural vernacular.
RRM achieves a high project efficiency and coordination level due to the multidisciplinary service structure.
We provide implementable solutions due to a single-line in-house responsibility that allows the project manager to coordinate most of the components of a project directly. While most of the primary scope will be provided in-house by rrM Architecture, Planning, and Structural Engineering, there will be times when outside consultants and City coordination will be required. rr M may need to coordinate and meet with City staff, various departments, and interest groups in addition to those specifically outlined in our scope.
Next Up:
Our Attention to Details
16 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS
QUALITY CONTROL
Efficient, On Time, and Within Budget
RRM has 180+ professionals, and together with our subconsultant, we can bring the horsepower to meet deadlines and expedite the process. randy russom, our project manager, has over 40 years of residential construction and design experience. He brings the expertise and understanding of how to efficiently manage our team, proactively steer the project through a city departmental engagement process, and a particular fondness for creating ADUs.
Commitment to Completion
The foundation of RRM Design Group’s practice relies on expert and proactive project management.
Successfully accomplishing each unique assignment within the needed timeframe and allocated budget is essential. At the beginning of a project, RRM focuses on capturing a clear direction on final deliverables and end products, establishing a shared understanding of the project with the City and all team members. This provides an important project “road map,” rrM develops a critical path schedule, monitoring and updating it regularly throughout the process. We make it a practice to provide regular status reports of project progress and closely coordinate with the City’s project manager and key consultant team members. RRM views close project team collaboration as a key mechanism to ensure issues are well-vetted and fully addressed because better projects result from multiple perspectives. In addition, all product deliverables are reviewed internally for quality control purposes before City submittal.
We have found it helpful to establish mutually agreeable, timely turnaround review times in managing a schedule. One helpful approach can be for the City to provide one redlined, marked-up version of comments from its staff so that all comments are reconciled, and the revision process is expedited. Early consultation with affected agencies and stakeholders is vital for a smooth and effi cient process. These approaches reduce
potential surprises that can add costs, cause delays, and dilute consensus. In addition, the performance of project managers is evaluated in several ways:
• Monthly review of compliance with project budgets by task by rrM m anagement and principals. Our Deltek vi sion project management and accounting software also allow project managers and principals to track daily time entries and task budgets
• Ongoing oversight by the principal-in-charge regarding contract and schedule adherence as well as overall project progress
• Periodically, report cards are provided to clients to solicit feedback on the project manager and overall project performance
• Annually, project managers are evaluated on the quality of their performance • Throughout the project process, client feedback is sought for both rrM p roject managers and contract personnel to ensure satisfaction and provide the opportunity for adjustment if needed We take project management seriously. We are committed to quality work, delivering on time and within budget! Next Up:
Experience Case Studies
17 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS
MYRTLE STREET
RESIDENCE
(ACCESSORY DWELLING
UNIT ADDITION)
ARROYO GRANDE, CA
WEST CREEK
Multifamily Subdivision with ADUs
San Luis Obispo, CA
SERRA MEADOWS
Multifamily Subdivision with ADUs
San Luis Obispo, CA
CITYWIDE
Design Guidelines and Objective
Design Standards, Yucaipa, CA
MARTIN RESIDENCE
ADU
Atascadero, CA
ACCESSORY DWELLING UNITS
KITCHEN
BATH
FLEX
ROOM
DINING
LIVING
LIVING
BED
BATH
2-CAR
GARAGE
KIT.
PORCH
OPTIONAL FIREPLACE
OPTIONAL ACCESS DOOR
W/D
UP FRONT
YARD
BACK
YARD
P.
7PLAN 2522 STYLE 1
1 GROUND FLOOR PLAN
4-10 CITYWIDE DESIGN GUIDELINES | CITY OF YUCAIPA
4.4 ACCESSORY DWELLING UNITS
All accessory dwelling units (ADUs) shall be compatible in architectural style and secondary in massing to the primary unit. Accessory dwelling units shall conform to the standards in section 84.0570, Accessory Dwelling Units, of the Yucaipa Development Code.
4.4.1 Siting, Materials, and Details
1. Accessory dwelling units shall be constructed of quality materials and should have an appearance of permanence.
2. Form and architectural style of accessory dwelling units shall emulate the primary structure.
3. Architectural details such as windows, doors, wall treatments, colors, and materials shall be selected to ensure consistency with the selected and universally recognized architectural style.
4. Accessory dwelling units may be located entirely within the primary residence, attached, or detached in a separate structure behind the residence.
Attached accessory structure constructed above an
existing garage
Attached accessory structure in rear
CITYWIDE DESIGN GUIDELINES
City of Yucaipa
Adopted June 2019
SERRA MEADOWS
page 9
Plan 1 - Floor Plans
ENT.
40.00'
100.00'
100.00'
40.00'
KIT.
DINING
LIVING
PORCH
GARAGE
MIN.
3' - 0"
MIN.
3' - 0"
ALLEY
10'-0"
M
IN.
3'-0"
14'-11
1/2"
M. BED
UTIL.
CL.
CL.
PWDR.
PATIO
STORAGE
UNDER STAIR
STORAGE
CL.
P: (805) 543-1794 | F: (805) 543-4609 | www.rrmdesign.com 3765 South Higuera St., Ste. 102, San Luis Obispo, CA 93401 A California Corporation | Victor Montgomery, Architect #C11090 | Jerry Michael, PE #36895, LS #6276 | Jeff Ferber, LA #2844 P1.11011010 - MARGARITA AREA HOUSING
FIRST FLOOR PLAN
07/06/2011
SINGLE FAMILY HOME
ALLEY LOADED 40'X100' MIN.
LOT AREA: 5,000 SF
LOT COVERAGE: 29%
RESIDENCE: 1,565 SF
FIRST FLOOR: 1,065 SF
SECOND FLOOR: 500 SF
GARAGE: 462 SF
TOTAL: 2,340 SF
0 12 14 168
GRAPHIC SCALE
FIRST FLOOR
CARRIAGE UNIT: 462 SF
ENT.
40.00'
100.00'
100.00'
40.00'
KIT.
DINING
LIVING
PORCH
GARAGE
MIN.
3' - 0"
MIN.
3' - 0"
ALLEY
10'-0"
M
IN.
3'-0"
14'-11
1/2"
M. BED
UTIL.
CL.
CL.
PWDR.
PATIO
STORAGE
UNDER STAIR
STORAGE
CL.
P: (805) 543-1794 | F: (805) 543-4609 | www.rrmdesign.com 3765 South Higuera St., Ste. 102, San Luis Obispo, CA 93401 A California Corporation | Victor Montgomery, Architect #C11090 | Jerry Michael, PE #36895, LS #6276 | Jeff Ferber, LA #2844 P1.11011010 - MARGARITA AREA HOUSING
FIRST FLOOR PLAN
07/06/2011
SINGLE FAMILY HOME
ALLEY LOADED 40'X100' MIN.
LOT AREA: 5,000 SF
LOT COVERAGE: 29%
RESIDENCE: 1,565 SF
FIRST FLOOR: 1,065 SF
SECOND FLOOR: 500 SF
GARAGE: 462 SF
TOTAL: 2,340 SF
0 12 14 168
GRAPHIC SCALE
FIRST FLOOR
CARRIAGE UNIT: 462 SF
FIRST FLOOR
SERRA MEADOWS
page 10
Plan 1 - Floor Plans
BED
BATH
DECKLIVING
KIT.
BED
BATHCL.
BED
CL.
CL.
STUDY
DECK
BATH
STUDIO
P: (805) 543-1794 | F: (805) 543-4609 | www.rrmdesign.com 3765 South Higuera St., Ste. 102, San Luis Obispo, CA 93401 A California Corporation | Victor Montgomery, Architect #C11090 | Jerry Michael, PE #36895, LS #6276 | Jeff Ferber, LA #2844 P1.21011010 - MARGARITA AREA HOUSING
SECOND FLOOR PLAN
07/06/2011
SECOND FLOOR
STUDIO OPTION
SECOND FLOOR
MARTIN
RESIDENCE
(ACCESSORY DWELLING
UNIT ADDITION)
ATASCADERO, CA
This one bedroom, 499 sf unit is a second story, over
garage ADU in a barn style to respond to the village
historic district design guidelines and complement
the 140 year old historic stone house on the site. The
ADU has a separate exterior entry with separately
controlled water, heat, and electrical. The unit
features a full efficiency kitchen, large living area, a ¾ bath, as well as two decks - one on the street and a
covered deck to the rear of the unit.
Constructed as a true mother-in-law unit, Scott
designed the addition to his house to function
for a senior with Multiple Sclerosis. Keeping in
mind aging, place, and privacy, the plan created
separate living and sleeping spaces, while
common dining and gathering space anchors the
heart of the home.
RRM Design Group's own Scott Martin
(Principal-in-Charge) and Randy Russom
(Project Architect) live in homes with
accessory dwelling units that they
designed themselves.
18 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS
PORTERVILLE
ACCESSORY & MULTIFAMILY
DWELLING UNIT PLANS
PORTERVILLE, CA
NOTABLE INFO AND STATS:
Client: City of Porterville
Timeline: 2021-Present
RRM SERVICES PROVIDED:
Architecture, Planning,
Structural Engineering
The County of Porterville retained rr M for
the purpose of developing designs and plans for
three Accessory Dwelling Units (ADUs) and
eight multifamily prototype buildings. The ADUs
ranged in size from studio to one-bedroom,
allowing different lot configurations and places
based on homeowners' needs. In addition, the
multifamily building prototypes are refined to
maximize the number of building typologies
that can serve the changing population while
maintaining the community character at the core
of the work effort.
2AISSUE DATE: 07/08/2021
PORTERVILLE ADU PROTOTYPES
SCHEMATIC PLANS - DETACHED ADUS
24' - 0"
8' - 0" 8' - 0" 8' - 0"
20' - 0"
BED
9-7x10-0
CL
5-6' LONG
BATH
8-6x6-8
KITCHEN/DINING
14-0x9-5
LIVING
POSSIBLE ISLAND
FOR MORE STORAGE
AND SEATING
IF ADJACENT TO
EXISTING HOUSE, NO
WINDOW (1-HR WALL)
CL
OPT PORCH
P
OPT SLIDER OR
WINDOW
OPT WALL &
DOOR TO
CREATE 1-BED
OPT PORCH
24' - 0"
14' - 9" 9' - 3"
4' - 6" 10' - 1" 2' - 10" 7' - 1"
OPTIONAL
COLUMN
A11778-01-UR19 - PROTOTYPE ADU
SCHEMATIC PLAN-ONE-BEDROOM SQUARE
05/14/2021
+/- 450 SF
PROPOSED IN SCOPE: 450 SF
SHOWN: 526 SF
STUDIO: 526 SF
ISSUE DATE: 07/08/2021
PORTERVILLE ADU PROTOTYPES
SCHEMATIC PLANS - DETACHED ADUS 2.1A
STYLE A: SPANISH COLONIAL REVIVAL STYLE B: CRAFTSMAN
STYLE C: AGRARIAN STYLE D: CALIFORNIA RANCH
STUDIO: 526 SF
4B
PORTERVILLE MULTI-FAMILY PROTOTYPES
SCHEMATIC PLANS - MULTI-FAMILY UNIT PLANS ISSUE DATE: 07/27/2021
KITCHEN/DINING
15-2x13-8
POWDER
5-0x5-0
LIVING
15-2x13-9
STORAGE
CL
PANTRY
PARTY WALL
ALT. PARTY WALL
& WINDOW
ALT. PARTY WALL
& WINDOW
ALT. PARTY
WALL
& WINDOW
BATH
8-5x5-0
W.I.C.
L
20' - 0"
BEDROOM 1
12-9x11-4
BATH
8-4x8-3
HALL
CL.
BEDROOM 2
11-3x10-4
30' - 0"
LIVING
15-2x13-9
STORAGE
CL
A40243-15 - PORTERVILLE TOWNHOMES
INTERIOR UNIT
06/25/2021
3/16" = 1'-0"2 LEVEL 1 - FLOOR PLAN
3/16" = 1'-0"3 LEVEL 2 - FLOOR PLAN
AREAS
Comments Area
SECOND FLOOR 557 SF
GROUND FLOOR 600 SF
Grand total: 2 1157 SF
3/16" = 1'-0"1 LEVEL 1 - ALT ENTRY
UNIT D - 2-BEDROOM - 1,155 SF
GROUND FLOOR: 555 SF
SECOND FLOOR: 600 SF
19 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS
SAN RAMON
PRE-APPROVED ADU PROGRAM
SAN RAMON, CA
NOTABLE INFO AND STATS:
Client: City of San Ramon
Timeline: 2021-Present
RRM SERVICES PROVIDED:
Architecture, Planning,
Landscape Architecture,
Structural Engineering
The County of San ramon hired rrM to develop
floor plans and elevation designs and Prototype
Construction Documents for three one-bedroom
Accessory Dwelling Units (ADUs). The ADUs range
in size from 560-728 square feet, providing a range
of efficiency and unique footprints. The goals of
the design process included maintaining County
character in elevation design, increasing density and
available one-bedroom rentals, and creating cost-
conscious designs for the homeowner that are both
comfortable and functional.
20 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS DUBLIN
OBJECTIVE DESIGN
STANDARDS AND
ADU PROTOTYPES
DUBLIN, CA
NOTABLE INFO AND STATS:
Client: County of Dublin
Timeline: 2019-Present
RRM SERVICES PROVIDED:
Architecture, Planning,
Landscape Architecture,
Structural Engineering
The County of Dublin hired rrM Design Group to develop clearly defined objective design standards endorsed by the community and decision-makers that can be applied to multifamily and mixed- use residential projects. The intent of the project is to ensure that new residential development is compatible with the surrounding neighborhoods, that quality materials are used, that building form and scale are appropriate to the site, and that development complies with the intent of SB35 laws to facilitate and expedite construction of housing.
The final product will include clearly written standards with easy-to- use graphics. Given the lack of large sites for new housing projects, the County is promoting the development of Accessory Dwelling Units (ADUs). To assist in this effort, rr M is developing prototype plans including elevations,
floor plans for garage
conversion, and
building permit plans
for ADUs that will
save property owners
money, expedite the
permit process, and
help ensure well-
designed ADUs are
built.
CITY OF DUBLIN ADU PROGRAM
STAND-ALONE TWO BEDROOM - 973 S.F.
%('5220
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/,9,1*
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',1,1*
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25(/(&75&5$1*(
67$1'$5'6,1.
237,21$/
',6+:$6+(5
%('5220
[
&/2
GROUND FLOOR PLAN
1/4” = 1’-0” (8.5X11 SHEET)
024 8
21 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS
WEST CREEK
RESIDENTIAL SUBDIVISION
(INCLUDED MULTI-FAMILY AND
ACCESSORY DWELLING UNITS)
SAN LUIS OBISPO, CA
NOTABLE INFO AND STATS:
Client: Robins|Reed
Timeline: 2014-Present
RRM SERVICES PROVIDED:
Architecture, Planning,
Landscape Architecture,
Structural Engineering
West Creek is a residential subdivision covering
18.29 acres in the County of San Luis Obispo that
provides 172 residential units in multifamily and
single-family homes with Accessory Dwelling Units.
The 105 multifamily units include 35 studio units, 63
two-bedroom units, and 7 one-bedroom units with a
density of 27.5 units per acre. The 67 single-family units are 3 bed/2 ½ bath homes with attached garages and
include 44 “parkway” units with a density of 8.54 units per acre. The project encompasses two large parcels
that were combined into a single project resulting in
a more complete design solution which allows the
project to meet the unit count targeted in the Orcutt
Area Specific Plan while providing additional open
space and community amenities.
22 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS The County of Santa Cruz retained rr M to prepare
ADU Plans for three sizes of ADU Building Plans
that will be “pre-plan checked” and approved by
the County for use by members of the public who
are interested in constructing an ADU on property
located within the unincorporated County of Santa
Cruz area.
rrM services include meetings with County
staff, meetings with members of the public and
stakeholders, definition of the ADU types and
alternate design styles created, and production of
the ADU plans for plan-checking and for making
available on the County’s website for use by the
public.
SANTA CRUZ COUNTY
ADU PRE-APPROVED BUILDING
PLAN OPTIONS
SANTA CRUZ COUNTY, CA
NOTABLE INFO AND STATS:
Client: County of Santa Cruz
Dates: 2021-Present
RRM SERVICES PROVIDED:
Architecture, Planning,
Structural Engineering
23 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS
NEWPORT BEACH
PERMIT-READY ADU PLANS &
PUBLIC OUTREACH IMPROVEMENT
NEWPORT BEACH, CA
NOTABLE INFO AND STATS:
Client: City of Newport Beach
Timeline: 2022-Present
RRM SERVICES PROVIDED:
Architecture, Planning,
Structural Engineering
rrM Design Group was retained to prepare complete
building plans for ADUs. The City of newport Beach
intends to purchase the completed building plans and
make them available to the public, free of charge, as
an incentive to promote the construction of ADU
housing that is more affordable, by design, due to
the size of the units and preparation of pre-approved
building plans. rrM is also preparing and helping to
launch a public outreach campaign to inform property
owners and the development community of the
benefits of ADUs, promote City incentives, such as
permit fee waiver program and permit-ready plans,
and streamline the development process.
W/D
DW
EXTERIOR - 5 1/2" WOOD STUD W/ PLYWOOD SHEATHING AND
STUCCO, ONE LAYER GYPSUM WALL BOARD INTERIOR.
INTERIOR - 5 1/2" WOOD STUD W/ONE LAYER GYPSUM WALL BOARD EACH SIDE.
A.
SOLID CORE
WOOD.
B.
DOUBLE SLIDING
INTERIOR
C.
SLIDING GLASS
EXTERIOR.
E.
INTERIOR CLOSET
SINGLE
F.
INTERIOR POCKET
A.
SINGLE HUNG.
B.
SLIDER.
1.11.1 1.21.2
4' - 9"
1.A
1.A
1.B
1.B
16' - 0"
6' - 5 1/2" 9' - 6 1/2"
28' - 0"
6' - 6" 9' - 0"
5 A1-301
1 A1-301
CAL RANCHCONTEMP
FARMHOUSE
COASTAL
COTTAGE
2 A1-301
6 A1-301
CAL RANCH CONTEMP
FARMHOUSE
COASTAL
COTTAGE
CALIFORNIA
RANCH
CONTEMP
FARMHOUSE
COASTAL
COTTAGE
CAL RANCH CONTEMP
FARMHOUSE
COASTAL
COTTAGE 0102
03 04
05 02
01 03
04 05
LIVING
STUDIO
LAUNDRY
BATH
W.I.C.
1 A1-201
1 A1-203
1 A1-202
5' - 10" 10' - 2"
13' - 8" 8' - 6" 5' - 10"
7' - 9"
18' - 0" 10' - 0"
6' - 0"
B06
B10
B02
A05A01
B02
A06
B18
B47
B38
B41
B41
4 A1-201
4 A1-202
4 A1-203
2 A1-201
2 A1-202
2 A1-203
3 A1-201
3 A1-203
3 A1-202
3 A1-301
4 A1-301
1.11.1 1.A
1.A
1.B
1.B
06 16' - 0"
6' - 6" 9' - 6"
1.2 1.B
01 02COVERED
PORCH
17' - 6"
2' - 0" 6' - 0" 2' - 0" 7' - 6"
5' - 7"
4' - 8" 1' - 0"
5' - 8"
1.2 1.B
COVERED
PORCH
17' - 8 1/2"
8"12"8"8" 12" 8"
5' - 0"
01 1.2
1.B
01 02
COVERED
PORCH
6' - 10" 10' - 2"
17' - 0"
5' - 0"
NO. REVISION DATE
PROJECT MANAGER
DRAWN BY CHECKED BY
DATE
PROJECT NUMBER
SHEET
NOT F
OR
CONSTRUCT
ION
rrmdesign.com | (805) 543-1794
3765 S. Higuera, San Luis Obispo, CA 93401
RRM DESIGN GROUP COPYRIGHT 2021
RRM IS A CALIFORNIA CORPORATION
CONSULTANT
AGENCY
THE INCLUDED DRAWINGS, SPECIFICATIONS, IDEAS, DESIGNS AND ARRANGEMENTS
REPRESENTED THEREBY ARE AND SHALL REMAIN THE PROPER TY OF RRM DESIGN
GROUP AND NO PART THEREOF SHALL BE COPIED, DISCLOSE D TO OTHERS OR
USED IN CONNECTION WITH ANY WORK OR PROJECT OTHER T HAN THE SPECIFIED
PROJECT FOR WHICH THEY HAVE BEEN PREPARED AND DEVEL OPED WITHOUT THE WRITTEN CONSENT OF RRM DESIGN GROUP. VISUAL CONTAC T WITH THESE DRAWINGS
OR SPECIFICATIONS SHALL CONSTITUTE CONCLUSIVE EVIDE NCE OF ACCEPTANCE OF THESE RESTRICTIONS. SUBMITTAL OF THESE DOCUMENTS FO R PUBLIC AGENCY REVIEW SHALL NOT BE CONSIDERED A WAIVER OF RRM DESIGN GROU P'S RIGHTS.
C:\Users\mclelland\OneDrive - RRM Design Group\Documents\2516-01-CU21_Newport Beach ADUs_2020_CENTRAL_mclellandYC8WB.rvt 9/30/2022 5:57:23 PM
FLOOR PLANS
NEWPORT BEACH ADU
PROTOTYPES
NEWPORT BEACH, CA
2264-01-CU20
A1-101
4/25/22
A01 30" WIDE FREE STANDING ELECTRIC RANGE OVEN. VENT TO EXTERIOR.
A05 REFRIGERATOR LOCATION. PROVIDE 37" SPACE WITH ROUGH PLUMBING FOR ICE MAKER (RECESS IN WALL).
A06 STACKED WASHER/DRYER MACHINE LOCATION. PROVIDE WASTE AND WATER IN RECESSED WALL BOX. PROVIDE DRYER VENT. VENT TO OUTSIDE AIR THROUGH EXTERIOR WALL. DRYER VENT 4" MIN
DIAMETER TO EXTERIOR WITH SCREENED AND ONE DIRECTIONAL
VENT GATE. MAX LENGTH TO NOT EXCEED 14' WITH A MAX OF 2 90-DEGREE BENDS. TERMINATION SHALL BE 3' MINIMUM FROM
OPERABLE OPENING IN EXTERIOR WALL.
B02 PEDESTAL SINK. REFER TO WATER EFFICIENCY REQUIREMENTS ON CALGREEN CODE NOTES SHEETS.
B06 32" x 60" x 72" TUB AND SHOWER COMBINATION. MODEL BY BUILDER. WATER RESISTENT FINISH TO EXTEND TO 72" ABOVE
FLOOR. SHOWER DOOR IF APPLICABLE TO BE TEMPERED GLASS.
B10 WASHING MACHINE W/ RECESSED WASHING MACHINE OUTLET BOX
WITH DRAIN
B18 ELECTRIC PANEL TBD.
B38 MULTI-ZONE HEAT PUMP CONDENSING UNIT. REFER TO PLANS FOR LOCATION OF INDOOR FAN FAN COIL UNITS. REFER TO TITLE 24 FOR ADDITIONAL INFORMATION. PROVIDE CONCRETE PAD MIN. 6" LARGER THAN UNIT IN EACH DIRECTION, 3" MIN. ABOVE GRADE.
B47
1/4" = 1'-0"A1-201A1-101
PLAN 1 - GROUND FLOOR PLAN (NO PORCH)1
cici TYPE
DOOR
REMARKSWIDTH HEIGHT
01 A 3' - 0" 6' - 8"
02 A 2' - 6" 6' - 8"
03 F 2' - 8" 6' - 8"
04 A 2' - 6" 6' - 8"
05 A 2' - 6" 6' - 8"
06 C 5' - 0" 6' - 8"
NO. TYPE
SIZE HEAD
HEIGHT REMARKSWIDTH HEIGHT
01 B 4' - 0" 4' - 0" 6' - 8"
02 B 4' - 0" 4' - 0" 6' - 8"
03 B 2' - 0" 2' - 0" 6' - 8"
04 B 3' - 0" 3' - 0" 6' - 8"
05 B 4' - 0" 4' - 0" 6' - 8"
1/4" = 1'-0"A1-201A1-101
PLAN 1 - OPT. SLIDER2
SCALE: 1/4" = 1'-0"A1-201 A1-101
PLAN 1 - PORCH OPTIONS3
1. REFER TO GENERAL NOTES SHEET G-101 AND G-102 FOR ADDITIONAL REQUIREMENTS.
FLOOR PLAN GENERAL NOTES
7. DIMENSIONS ARE TO FACE OF FRAMING UNLESS SPECIFICALLY NOTED OTHERWISE.
2. REFER TO STRUCTURAL PLANS FOR FURTHER INFORMATION.
3. REFER TO ELECTRICAL PLANS FOR FURTHER INFORMATION IF PROVIDED.
4. REFER TO MECHANICAL PLANS, DRAWINGS OR REPORTS FOR FURTHER INFORMATION.
5. REFER TO PLUMBING PLANS OR DRAWINGS FOR FURTHER INFORMATION IF PROVIDED.
6. ALL FURNITURE AND EQUIPMENT IS BY OWNER AND IS SHOWN FOR COORDINATION PURPOSES ONLY.
8. PROVIDE ADEQUATE BLOCKING IN WALLS FOR CABINETS AND OTHER WALL
MOUNTED ACCESSORIES INCLUDING BUT NOT LIMITED TO HANDRAILS, SHELVING AND BATHROOM FIXTURES.
9. PROVIDE FIREBLOCKING FOR WALL CAVITIES THAT EXCEED 2019 CBC
HEIGHT LIMITATIONS
10. DOOR AND WINDOW DIMENSIONS ARE CENTERED AT OPENINGS
11. WHERE DOOR IS LOCATED WITHOUT DIMENSION AT THE CORNER OF A ROOM IT SHALL BE 4" FROM FACE OF FRAMING OF ADJACENT WALL TO
ROUGH DOOR OPENING
12. SEE CODE ANALYSIS FOR LOCATIONS OF FIRE PARTITIONS AND FIRE
BARRIERS
13. WHERE RECESSED FIXTURES OCCUR IN WALLS OR HORIZONTAL
ASSEMBLIES, THE FIRE RATING OF THOSE ASSEMBLIES SHALL BE
MAINTAINED
14. AT ALL PENETRATIONS AND INTERSECTIONS OF FIRE-RATED PARTITIONS,
PROVIDE FIRE SEALANT AND/OR FIRE STOPPING TO MAINTAIN CONTINUITY
OF PARTITION RATING
FLOOR PLAN LEGEND
WINDOW SCHEDULE
DOOR SCHEDULE
KEYNOTES
1. FIRE RATED DOOR. REFER TO GENERAL DOOR NOTE #5
2. GLAZING PER DOOR TYPES. TEMPERED.
3. PROVIDE 100 SQ INCHES OF VENTING IN DOOR OR BY OTHER APPROVED MEANS.
4. OPTIONAL DOOR.
5. OPTIONAL GLAZING IN DOOR. TEMPERED (BOTH PANES).
DOOR REMARKS
1. REFER TO GENERAL NOTES ON SHEET G-101 FOR ADDITIONAL
REQUIREMENTS
2. REFER TO FLOOR PLANS FOR WINDOW LOCATIONS.
3. CONTRACTOR TO VERIFY EXACT ROUGH OPENING SIZES WITH WINDOW
MANUFACTURER SPECIFICATIONS PRIOR TO FABRICATION OF ROUGH OPENINGS.
4. CONTRACTOR TO VERIFY ACTUAL WINDOW SIZES TO FIT FINISH OPENING PRIOR TO FABRICATION OF WINDOW AND FINISH OPENING.
5. HEAD HEIGHT MEASURED FROM FF UNLESS NOTED OTHERWISE.
6. REFER TO ENERGY COMPLIANCE REPORTS FOR U-FACTOR, SHGC AND ADDITIONAL WINDOW REQUIREMENTS.
7. ALL GLAZING IS DOUBLE PANE UNLESS OTHERWISE NOTED.
8. PROVIDE SHOP DRAWINGS FOR ALL WINDOW UNITS
9. REFER TO WINDOW TYPES LEGEND FOR GLAZING.
10. REFER TO WINDOW SCHEDULE AND WINDOW TYPES LEGEND FO R FURTHER INFORMATION.
11. WINDOWS BETWEEN CONDITIONED AND UNCONDITIONED SPACE S SHALL BE CAULKED, GASKETED, WEATHER-STRIPPED OR OTHERWISE SEALED.
12. SAFETY GLAZING NOTATED WITH "T"
WINDOW GENERAL NOTES
1. EGRESS WINDOW. MUST MEET CBC REQUIREMENTS.
WINDOW REMARKS
1. REFER TO GENERAL NOTES SHEET G-102 FOR ADDITIONAL REQUIREMENTS.
2. REFER TO PLANS FOR LOCATION OF DOORS.
3. VERIFY ROUGH OPENING SIZE WITH DOOR MANUFACTURER SPECIFICATIONS PRIOR TO CONSTRUCTION.
4. CONTRACTOR TO VERIFY ACTUAL DOOR SIZE TO FIT FINISH OPENING PRIOR TO FABRICATION OF DOOR AND FINISH OPENING.
5. FIRE RATED DOORS SHALL BE SOLID WOOD OR SOLID HONEYCOMB CORE STEEL DOOR 1-3/8" THICK OR COMPLIANT WITH 2019 CRC SECTION R302.5.1.
DOORS SHALL BE SELF-CLOSING AND SELF-LATCHING WITH WEATHER STRIPPING TO BE TIGHT FITTING.
6. GLAZING IN DOORS SHALL BE TEMPERED PER SECTION R308.4.1.
DOOR GENERAL NOTES
DOOR LEGEND
WINDOW LEGEND
CALIFORNIA RANCH
COASTAL COTTAGE
CONTEMPORARY
FARMHOUSE
24 SECTION 3 | Work Experience and Examples | PROPOSAL FOR DESIGN SERVICES FOR PRE-APPROVED ADU PLANS
CONCORD
ADUs STANDARD
DRAWINGS DEVELOPMENT
CONCORD, CA
NOTABLE INFO AND STATS:
Client: City of Concord
Timeline: 2021-Present
RRM SERVICES PROVIDED:
Architecture, Planning,
Structural Engineering
rrM Design Group was retained to provide
construction drawing sets for detached ADUs for
the City of Concord. The City recognized that ADUs
represent a substantial opportunity to realize its
goals as outlined in its Housing Element by providing
diverse housing options to meet the needs of smaller
households, young adults, seniors, persons with
special needs, extended families, and households
with lower incomes. rrM prepared a collection of
architectural and building permit-ready plan sets,
including structural calculations, for detached ADUs
of varying unit types, architectural designs, and sizes. 6AD-
2ND PLANNING REVIEW DATE: 12/09/21
CONCORD ADU PROTOTYPES 2208-01-CU21
TYPICAL DETAILS - ENTRY OPT. W/ NO COVERED PORCH
*FINAL COLOR SELECTION WILL BE DETERMINED BY EXISTING PRIMARY RESIDENCE COLOR SCHEME, AND MAY VARY FROM THE COLORS SHOWN. THE PROPERTY OWNER MUST PICK THE STYLE MOST SUITED TOWARDS THE STYLE OF THEIR EISTING HOME. MATERIAL SELECTION IS LIMITED TO THE SPECIFIC MATERIAL TYPES CALLED OUT IN CONSTRUCTION DOC- UMENTS, IN ORDER TO COMPLY WITH WUI AND BUILDING CODE REQUIREMENTS. double-framed wall bumpout
double-framed wall bumpout
brick veneer wainscot
shake style fiber cement panels
concrete stoop
concrete stoop
sconce exterior fixture
sconce exterior fixture
hardie fiber cement trim
wood-look fiber cement trim
6x outlooker
4x4 shaped wood brace
6” hardie fiber cement siding
8” hardie fiber cement siding
double-framed wall bumpout
w/ plaster stucco exterior finish
concrete stoop
4x4 wood brace
sconce exterior fixture
hardie fiber cement fascia
spanish clay roof tiles
2x4 wood trellis members
wrought iron gable detail
double-framed wall bumpout
w/ hardie fiber cement siding
concrete stoop
SectionrrM PrOJECT
West Creek Residential Subdivision (Noveno)
Plan with an Accessory Dwelling Unit
San Luis Obispo, California
4FInAnCIAL STAnDInG
Proposal for Consulting Services for Permit Ready ADU
26 SECTION 4 | Financial Standing | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU RRM Design Group is in good financial standing and is not involved in any bankruptcy or re-organization proceedings, subject to any pending actions, or debarred, suspended, or otherwise prohibited from professional practice or working with any Federal, State, local or public agency.
a California corporation ● Lenny Grant, Architect C26973 ● Jerry Michael, PE 36895, LS 6276 ● Jeff Ferber, LA 2844
N:\2000\2159-01-RS20-1138-Madonna-Rd-ADU\Architectu re\Model\2159-01-1138 Madonna-ADU-Building.rvt 2/17/2021 8:34:59 PM
A-12159-01-RS21 - 1138 Madonna Rd
RENDER
2/17/2021
CLIENT REVIEW
rrM PrOJECT
Madonna Road ADU
San Luis Obispo, California
Section
5rEFErEnCES
Proposal for Consulting Services for Permit Ready ADU
UP
01 - F.F.
T.O.P. 1
LEVEL 2
T.O.P. 2
PL
12' - 0"
15' - 0"
11' - 0"
6' - 0"
5' - 0"
25' - 0"
9' - 0"1' - 1"9' - 1"
19' - 2"
4 A-2
4 A-2
5 A-2
5 A-2
1 A - 3
1 A - 2
GARAGE
12'-0"x23'-0"
COV. ENTRY
5' - 0"
EXISTING HOUSE
10' - 1 1/2"
(E) DOOR
GATE
5' - 0"
-
-
25' - 6"
19' - 6" 6' - 0"
26' - 2 7/8"
1' - 8 7/8" 24' - 6"
4' - 6" 20' - 0"
24' - 6"
4 A-2
4 A-2
5 A-2
5 A-2
1 A - 2
STUDIO
BATH
CL
21' - 0"
9' - 0" 12' - 0"
24' - 6"
10' - 0"14' - 6"
24' - 6"
1' - 2" 23' - 4"
20' - 0" 1' - 0"
01 - F.F.
T.O.P. 1
LEVEL 2
T.O.P. 2
GARAGE
STUDIO
9' - 0"1' - 1"9' - 1"
19' - 2"
01 - F.F.
T.O.P. 1
LEVEL 2
T.O.P. 2
GARAGE
STUDIO
9' - 0"1' - 1"9' - 1"
19' - 2"
a California corporation ● Lenny Grant, Architect C26973 ● Jerry Michael, PE 36895, LS 6276 ● Jeff Ferber, LA 2844
N:\2000\2159-01-RS20-1138-Madonna-Rd-ADU\Architectu re\Model\2159-01-1138 Madonna-ADU-Building.rvt 2/17/2021 8:35:01 PM
A-22159-01-RS21 - 1138 Madonna Rd
PLANS - ELEVATIONS & SECTIONS
2/17/2021
1/4" = 1'-0"
FRONT ELEVATION -SCHEMATIC OPT 3
1/4" = 1'-0"
GROUND FLOOR PLAN - SCHEMATIC OPT 3
1/4" = 1'-0"
SECOND FLOOR PLAN - SCHEMATIC OPT 3
1/4" = 1'-0"
SECTION 1 SCHEMATIC OPT 3
1/4" = 1'-0"
SECTION 2 SCHEMATIC OPT 3
N
3D View 2
28 SECTION 5 | References | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU LAURA MELLISH, Senior Building Plans Checker
County of Santa Cruz
(831) 454-3151 | [email protected]
Project: Santa Cruz County ADU Pre-Approved Building Plan Options (see page 22 for additional project information)
Dates: 2021-Present
JAIME MURILLO, Project Manager
City of newport Beach
(949) 644-3328 | [email protected]
Project: Newport Beach Permit Ready ADU Plan and Public Outreach Improvement Services
(see page 23 for additional project information)
Dates: 2022-Present
MINDY GENTRY, Planning Manager
City of Concord
(925) 671-3369 | [email protected]
Project: Concord Accessory Dwelling Units Standard Drawings Development (see page 24 for additional project information)
Dates: 2021-Present
RRM CLIENT REFERENCES
If you check our references, you will find that our clients appreciate our work and the high level of service we provide.
N15°41'42"E
132.29'
REF.W
REF.
W
EXISTING HOUSE
EXISTING
SITE WALL
BEDROOM
10'-4x10'-0"
W.I.C.
5'-0"x5'-6"
BATH
8'-6"x5'-6"
LIVING
17'-6"x10'-0"
3' - 0"
4' - 0"
ADU DESIGN
SETBACK
MINIMUM
ALLOWS TRADITIONAL
WINDOW/WALL WITHOUT
ADDITIONAL FIREPROOFING
COST
5' - 0"
BUILDING CODE MINIMUM FOR FAIRLY SIMPLE 1 HR WALL
CONSTRUCTION, THESE TWO WALLS ONLY.
(FOR EXISTING, REMOVE PLASTER, THIS WALL ONLY, AFTER
DEMO OF CARPORT, (N) SHEET ROCK AND PLASTER
1 HR FIRE
CONSTRUCTION
BETWEEN UNITS
EXISTING
BOUNDRY
EASEMENT
PRIVATE PATIO:
STUDIO
0' - 3"
SEPARATION
FOR FOOTINGS
KITCHEN
10'-9"x5'-6"
PRIVATE PATIO:
1 - BEDROOM
W.I.C.
5'-9"x5'-0"
BATH
8-6"x5'-0"
STUDIO
14'-6"x12'-6"
0' - 3"
ON - GRADE GRAVEL
PATH. ALTERNATE
ROUTE AROUND SW
SIDE OF BUILDING
COV.
PATIO
PLASTER
SIDING.COLOR TO
MATCH EXISTING
APARTMENT. TYP.
ASPHALT SHINGLE
ROOF TO MATCH
EXISTING HOUSE.
TYP.
DARK WOOD ACCENT.
COLOR TO MATCH
EXISTING APARTMENT
TRIM
4" / 12"
4" / 12"
EXISTING HOUSE
1'- 6"
DECORATIVE
T&G RAKE
HERE, WITH
OUTLOOKERS
- NO EAVE/RAKE TYP. TO
REDUCE FIREPROOFING
CONCERNS.
- BUILD UP WITH TRIM OR
SCALLOP DETAIL AT
GABLES
DECORATIVE
ENTRY, T&G
AND BEAMS
4" / 12"
4" / 12" 4" / 12"
4" / 12"
a California corporation ● Lenny Grant, Architect C26973 ● Jerry Michael, PE 36895, LS 6276 ● Jeff Ferber, LA 2844
N:\2000\2080-02-RS20-2418-Calle-Real-ADU-Con-Docs\A rchitecture\Model\Schematic Reference\2080-01-Calle _Real-ADU-Building_Double ADU Concept.rvt 1/5/2021 5:40:56 PM
A-12080-01-RS20 - CALLE REAL ADU
PLANS - ELEVATIONS & PERSPECTIVE
1/5/2020
1/4" = 1'-0"
GROUND FLOOR PLAN - SCHEMATIC
VIEW FROM HILLSIDE
AREAS CONDITIONED
Comments Area
1-BEDROOM GROUND FLOOR 488 SF
STUDIO GROUND FLOOR 291 SF
779 SF
AREAS UNCONDITIONED
FRONT PORCH 31 SF
PRIVATE PATIO : 1-BEDROOM 128 SF
PRIVATE PATIO : STUDIO 86 SF
1/4" = 1'-0"
FRONT ELEVATION SCHEMATIC
1/4" = 1'-0"
ROOF PLAN SCHEMATIC
2 ADU @ CALLE REAL - CLIENT CONCEPT REVIEW
TRIM OR SCALLOP DETAIL ONLY,
NO RAKE OR EAVE
PREFAB METAL CANOPY FOR
WEATHER PROTECTION
Section
rrM PrOJECT
2418 Calle Real Accessory Dwelling Unit
Santa Barbara, California 6WOrK PLAn
Proposal for Consulting Services for Permit Ready ADU
30 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU
PROJECT UNDERSTANDING & APPROACH
The City of Jurupa valley proposes to encourage ADU production to meet local housing needs by initiating a Pre-Approved ADU program. RRM’s extensive portfolio and expertise in ADU regulations, visual document production, architectural/construction level permit-ready plan drafting, and community outreach and engagement will provide an excellent foundation for making this vision a reality. rrM understands the City is looking to develop a series of permit-ready housing units and provide homeowners the ability to streamline the process of using those plans for their unique and individual needs.
We also recognize that the City’s goal is to maximize the number of plans and options achievable from the available grant funding. RRM’s long history in production housing allows us to develop plans with various options, making a single plan far more customizable and functional in multiple situations. rrM is proposing to provide for the following designs to be refined during the initial due diligence portion of the design process:
• One (1) approximately 350-499 sf: Free-standing studio ADU in compliance with California Residential Code, not exceeding 16’ in height and designed to conform to a typical flat lot • One (1) approximately 400-800 sf: Free-standing one-bedroom, one-bathroom ADU in compliance with California Residential code, not exceeding 16’ in height and designed to conform to a typical flat lot • One (1) approximately 800-1200 sf: Free-standing two-bedroom, one or two-bathroom ADU in compliance with California Residential code, not exceeding 16’ in height and designed to conform to a typical flat lot
• One (1) approximately 1,000-1,200 sf: Free-standing three-bedroom, two-bathroom ADU in compliance with California Residential code, not exceeding 16’ in height and designed to conform to a typical flat lot
31 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU Each plan type will be designed to adapt to and include three alternate elevation styles to conform to the City’s tending architectural vernacular to be identified through the initial due diligence process with staff collaboration. Each plan type is to be provided with reverse floor plans. rrM properly envisions this project as a four-phase project which begins with programming. As with any public project, the City is responsible to its citizens to spend money wisely and effectively. This is the problem that a proper initial due diligence or programming phase can address. We are looking to identify the greatest opportunity to impact housing stock through a permit-ready ADU program for this project.
Starting with the kickoff meeting, the City will be a partner in formulating the best solution to address the goals unique to your area. The success of this program will not come from the plan set product but will be founded on crafting context-appropriate designs and then facilitating implementation.
RRM’s community-based design will help assure that these plans have elevation options that allow for personal taste and are appropriate to the community’s identified architectural vernacular. Identifying the correct designs for the City of Jurupa Valley will come through RRM’s collaboration with the City staff.
Coupled with an inventory of appropriate prevalent styles in the community, these outcomes will inform the second phase’s building block: design. We understand that residential design can be one of the purest manifestations of community character; accordingly, many people are passionate about homes. This is where our collaborative approach to design results in successful outcomes. From RRM’s production housing experience, we will develop designs with options to help provide the greatest variety of plans founded on the base project program. rr M will collaborate with the staff and building departments in the early phase to create efficient implementable designs that fit the pre-approval process’s goals.
Following a public design review, RRM will work with City staff and building officials to generate complete permit-ready plan prototypes. These plans may vary in size from less than 350 sf up to approximately 1200 sf feet, providing a wide variety of options for each homeowner to implement on their unique site, including style, material, and color options. rr M will work with designated staff to resolve a design that is not only stylistically appropriate but implementable. Before implementation, we see the permit-ready ADU plans as the phase where our multidisciplinary practice provides the most significant impact. In-house structural engineering allows us to focus on design development with an eye toward efficient, low-cost construction, which will be of fundamental value to the end user. rr M has extensive experience in affordable and production housing, which helps us focus on efficient implementable solutions.
This leads us to the final component of the project: implementation. Getting the plans off the shelf and into the community is truly the end goal for a project like this. RRM’s experience on both sides of the counter will provide a solid basis for presenting information and how that information is perceived and used by private citizens.
We embrace a collaborative approach to the design process. rr M is looking forward to working with staff to define and develop this process so that by the time the plans are ready for the public, all parties should know what to expect.
32 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU While our experience has shown this approach as being the most effective way we can serve a city in providing pre-approved ADUs, it does require more investment in time. A more expedited approach that limits staff engagement in the design process would result in a faster delivery schedule, more in keeping with the stated time frames of the r FP.
Next Up:
Scope of Services
33 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU
SCOPE OF SERVICES
ESTABLISH A STRONG
FOUNDATION
In this project’s initial phase, the team will engage
in a due diligence process designed to inform the
team and key City staff on the primary issues to be
addressed and gather and review relevant data and
background information.
TASK A.1: INITIATION MEETING
Following the review of existing data, the project
team will meet with City staff to establish a mutual
understanding of the key issues, further define
the scope, project schedule, expectations, layout
of significant project milestones, meeting times,
deliverable targets, and review pertinent data. Based
on evolving COvID restrictions, a digital meeting or
Google field trip may be necessary.
Deliverables:
• One (1) meeting with City staff
• One (1) meeting minutes
TASK A.2: DATA GATHERING AND
DOCUMENT RESEARCH
As a first step in the process, the team will collect
and review all data relevant from design guidelines,
the general plan, the development code, specific
plans, the local jurisdiction’s unique requirements,
and other planning efforts that have a bearing on the
communities. rrM will work with staff to compile
a preliminary survey of existing City lots to identify
the typical prevalent sizes and configurations. As
part of this review, rrM will conduct a “windshield
survey” of prevailing architectural styles to inform
the final three style selections. Next, RRM, in
coordination with City staff, will review identified
opportunities for implementation to further inform
the final design solutions. Finally, RRM will prepare a program memo to document the project goals and
alternatives the City wishes to achieve with the final
designs.
Deliverables:
• ADU due diligence memo
• One (1) meeting with City staff
Schedule:
• Three (3) weeks from project initiation
ADU DESIGN
The baseline generic prototypes, which could
be utilized as ADUs, or standalone single-family
dwellings designed to fit on generic flat lots, include the following:
• One approximately 350-499 sf: Free-standing
studio ADU in compliance with California
Residential Code, not exceeding 16’ in height
and designed to conform to a typical flat lot
• One approximately 400-800 sf: Free-standing
one-bedroom, one-bathroom ADU in
compliance with California r esidential code, not
exceeding 16’ in height and designed to conform
to a typical flat lot
• One approximately 800-1200 sf: Free-standing
two-bedroom, one or two-bathroom ADU in
compliance with California r esidential code, not
exceeding 16’ in height and designed to conform
to a typical flat lot
• One approximately 1,000-1,200 sf: Free-
standing three-bedroom, two-bathroom ADU
in compliance with California r esidential code,
not exceeding 16’ in height and designed to
conform to a typical flat lot
Each plan type will be designed to adapt to and
include three alternate elevation styles to conform to
the identified styles, which may consist of alternate
roof forms, materials, colors, and ornamentation.
Each of the four base plans may be provided with
interior design options, including ADA adaptable and
fully accessible options, storage options, additional
bedroom or flex space options, and multiple entry
locations to allow personalization and site flexibility. 34 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU This approach allows for the four base plans to
serve a multitude of situations and function as far
more than four plans.
TASK A.3: CONCEPTUAL ADU PLAN
DEVELOPMENT
rrM will compile the relevant data and goals from
the research and City meetings to establish a
straightforward program with identified constraints
and opportunities to be used as the basis for the
preliminary design. Based on the initial description,
rrM will provide design concept options for the
final plan direction through staff review.
Deliverables:
• PDF format submittal
• One (1) meeting with the City staff; a preliminary
plan option review
• Preliminary site/floor plans for three (3) unit
prototypes
Schedule:
• Three (3) weeks included staff review meetings
Meeting:
• One (1) concept design review meeting
TASK A.4: PRELIMINARY (30%) ADU
DESIGN
rrM recognizes that residential design can be
one of the purest manifestations of community
character, and many people are passionate about
homes. Therefore, rrM encourages a collaborative
approach to working with staff to deliver designs
that respond to the community’s unique character.
Following the initial staff collaboration in Task A.3
above, rrM will design a series of preliminary site
plans/floor plans, sections, and elevations for the
unit prototypes. We will review the designs with
staff for comment and approval at approximately
the 30% completion stage. The designs will include
typical front elevation style options. Plans will be
based on generic sites as directed by staff.
Deliverables:
• PDF format submittal
• One (1) meeting with the City staff; a preliminary
plan, massing, and elevation review meeting
(currently expected to be conducted remotely on the
platform of City’s choice)
• Preliminary site/floor plans for four (4) unit
prototypes
• Preliminary sections for four (4) unit prototypes, as needed
• Preliminary style options for front elevation of three (3) options per plan for a total of twelve (12) front
elevations
Schedule:
• Four (4) weeks included staff review meetings
Meeting:
• One (1) preliminary design (30% set) review
meeting prior to the development of the
final schematic design package for review and
approval to proceed
TASK A.5: SCHEMATIC (65%) ADU
DESIGN
Based on staff feedback on the preliminary
design, RRM will refine the schematic design to an
approximately 65% completion level for review by
staff and any public outreach efforts. The submittal
will be architecture-specific and for a non-specific
generic site; no civil engineering or landscape
architecture will be provided for review. At the end
of this phase, staff may want to provide for a public
information meeting with stakeholders prior to
moving to the permit documents.
Deliverables:
• PDF format 65% plan set
• Floor plans for four (4) ADU prototypes with design
options
• Sections for four (4) ADU prototypes
• Elevations for four (4) ADU prototypes; four (4) sides for each unit
• Three (3) style options of the front elevations of
each of the four (4) ADU base unit prototypes
35 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU • Color and material boards; one (1) for each elevation style as printed images
• Twelve (12) three-dimensional color-rendered front
views suitable for publication
Schedule:
• Six (6) weeks included staff review meetings
Meeting:
• One (1) staff review meeting
ADU CONSTRUCTION
DOCUMENTS
TASK A.6: DOCUMENT PREPARATION
AND PLAN REVIEW
Once City staff review and approve the designs,
rrM will develop the design into construction
documents and coordinate the documents with
consultants as needed.
Our experience providing simple, cost-effective
designs and plans complying with California
residential Code conventional construction
requirements provides a strong base for further
modification. A fully construction-ready plan of
conditions meets code requirements. Our proposed
scope provides for a fully designed building based
on CrC conventional construction. It utilizes
a complying braced wall system that allows for
significant customization within the pre-approved
standard, reducing time and costs to the end
user. All unit elevations are customizable to allow
for variations in exterior materials and door and
window fenestration to express individual owners’
tastes and community character. This will be
achieved by stating the minimum shear wall panel
requirements for each exterior wall. Most interior
walls will not be used for bearing, allowing further
flexibility for the end user. For construction cost,
speed, and simplicity, designs are anticipated to
utilize truss roof framing.
Our goal would be to express the design intent
with a structural system that considers the most
material and cost-efficient approach to provide a
more implementable, affordable housing solution.
This detailed review is typically only achievable with
an in-house structural design team where all parties
share a mutual goal.
Title 24 energy compliance will be four orientation
designs, allowing full implementation across sites.
no mechanical and electrical engineering design
is anticipated beyond typical line diagrams. Again,
design efficiency will be a key parameter for
mechanical and electrical design. rr M is a leader in
efficient, sustainable design. We anticipate only one
round of plan check revisions and resubmittal. rr M
anticipates a single-City coordinated review for all
departments. The City will be responsible for the
coordination of plan reviews.
As part of the construction document scope, an ADU
application submission template will be developed to
allow individual lot-specific submissions and alternate design submissions. The submission template will be
developed to be submitted using the City’s standard
submittal process.
Plans to be produced to the following criteria:
1. All designs shall fully comply with the 2022
California residential Code, California Code of
regulations, title 24, and Part 2.5.
2. All designs shall comply with the 2022 California
Building Code (CBC), California Code of
regulations, title 24, and Part 2 for structure(s)
or elements(s) exceeding the design limitations
in the CRC or specifically directed by the CRC
to use the CBC.
3. Minimum Energy Compliance Design
Criteria: State Title 24 Energy Compliance
documentation in all four primary orientations
(north-, south-, east-, and west-facing).
a. Climate Zone: 10
b. Exterior Wall Insulation: r-15
c. Attic Insulation: r-30
36 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU d. Designed for both heating and cooling: 92
AFUE (Heating); 15 SEEr (cooling)
4. Foundation Design criteria:
The foundation design is generally site-specific,
although the building code does allow for code
minimums and the waiving of site-specific soils
geotechnical investigations. The foundation
design is provided for building sites that do
not exceed a slope of one vertical to three
horizontal units. The design does not assume
unstable soil or expansive clay soil:
a. Soil Bearing Pressure: 1500 PSF (without
Geotechnical report)
b. Lateral Bearing Pressure: 100 PCF
c. Foundation Depth based upon city soils
policy or 18”
d. Grading and Drainage Plans under separate
permits. And not a part of this scope.
5. Front porch options shall be provided on at
least one elevation style of each plan type.
Porch detailing shall include, at a minimum:
a. Ledger and attachment details
b. Porch framing member size, spacing and
connection details
c. Column size and isolated footing design,
including connection details
d. Any soffit and finish trim details required to
fulfill the design intent
6. Fire resistive Construction Details:
The proposed detached units should be
anticipated to be located within four (4) feet
of a real or assumed property line on the
rear or side elevation. Therefore, for each of
the proposed plan elevations, the rear and
side elevations will be designed with options
to comply with CrC Table r332.1 (1) Fire
resistance Protection/ rating of exterior
Wall elements. The following minimum fire
protection details shall be included within the
plans:
a. One- (1-) hour fire-rated wall construction
detail for each architectural style that would
comply with ASTM e119 or ul 263 testing
b. One- (1-) hour fire-rated projection details
on the underside of the projection for each
architectural plan style and assume a two-
foot minimum fire separation distance
c. Design elevation where the opening on the
exterior firewalls shall not exceed 25% of
the wall area
d. Specifications and details of roofing material
and roof sheathing that would comply with
a two- (2-) foot minimum fire separation
distance
7. Fire Sprinkler Design Criteria:
a. Accessory dwelling units with Automatic
Fire Sprinkler Protection;
b. The minimum fire separation distance in
exterior wall openings are:
< 3 feet not allowed
≥ 3 feet unlimited openings
c. Accessory dwelling units without Fire
Sprinkler Protection; Design elevation
where the opening on the exterior firewalls
shall not exceed 25% of the wall area where
separation distance
≥ 3 feet to < 5 feet
< 3 feet not allowed
≥ 5 feet unlimited openings
d. note to be provided on the plans indicating
that when fire sprinklers are required, the
fire sprinkler systems shall comply with
the requirements for an nFPA 13D Fire
Sprinkler system.
Deliverables:
EACH OF THE FOUr (4) PLAn SETS WILL
InCLUDE THE FOLLOWInG:
• PDF format plan set
• Jurisdictional-specific cover sheet
• Generic site plan with fillable information; no
grading, stormwater, or utilities information five (5)
feet beyond unit
• Floor plan
• Foundation plans – slab on grade only
• Floor framing plans
• Roof plan
37 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU • Roof framing plan/truss plan and profiles – truss
roof is assumed
• Sections; as necessary, maximum of two (2) per unit
• External elevations; one (1) front, two (2) sides and one (1) rear as plan typical elevations
• Front exterior elevation options; three (3) optional
front elevations per plan, with associated details
• Renderings of exterior; one (1) exterior elevation
rendering per style (total of 3 per plan) for
marketing publication provided as
individual graphic files
• Recommended external and internal materials
• Architectural and structural details
• Mechanical, electrical, and plumbing plans; limited
to line diagram electrical and mechanical, gas
isometric only
• T24 Energy calculations (compliant for all building
orientations)
• No fire sprinklers plans are to be provided other
than designating the requirement for fire sprinklers
as applicable
• CALGreen (Title 24/Part 11) requirements sheet
• One (1) plan review cycle is anticipated
Final Delivery Documents:
• 24 x 36 PDF file
• 11 x 17 PDF file (non-scalable)
• Color exterior renderings suitable for marketing
and publication
• Illustrative floor plan for marketing and
publication
Schedule:
• Twelve (12) weeks of production time until
initial submittal
Meeting:
• One (1) pre-submittal 90% set review meeting
PUBLIC OUTREACH AND
IMPLEMENTATION
TASK A.7: ADU FORMS AND DESIGN
MANUAL
Once the designs are established and approved by
staff, rrM will assist in developing an ADU manual
as a way for the public to become informed on
the process and options for their implementation.
The manual will show how “typical lots” could add
an ADU and which prototypes may work best for
certain site conditions. This +/-10-page visually
attractive, easy-to-read user guide will include
text and graphics illustrating the different ADUs.
The guide will consist of a checklist of the various
requirements applicable to the corresponding
ADU type and provide forms to facilitate the easy
submission of applications.
Deliverables:
• One (1) PDF of ADU Manual. We ask that staff
consolidate all comments into one redlined version
of the draft and RRM will make one round of
revisions.
• One (1) public hearing presentation of the
completed Pre-Approved ADU program including
color renderings and ADU manual
MANAGE THE PROJECT
TASK A.8: PROJECT MANAGEMENT/
QUALITY CONTROL
The foundation of RRM’s practice relies on expert
and proactive project management. Successfully
accomplishing each unique assignment within the
needed timeframe and allocated budget is essential.
RRM focuses on capturing a clear direction on final
deliverables and end products at the beginning of
a project, establishing a shared understanding of
the project with the City and all team members.
This provides an essential project “road map,” rr M
develops a critical path schedule, monitoring and
updating it regularly throughout the process.
38 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU We make it a practice to provide regular status
reports of project progress and closely coordinate
with the City’s project manager and key consultant
team members. rr M views close project team
collaboration as a key mechanism to ensure issues
are well-vetted and fully addressed because better
projects result from multiple perspectives. In
addition, all product deliverables are reviewed
internally for quality control purposes before the
City submittal.
We have found it helpful to establish mutually
agreeable, timely turnaround review times in
managing a schedule. One helpful approach can
be for the City to provide one redlined, marked-
up version of comments from its staff so that all
comments are reconciled and expedite the revision
process. Early consultation with affected agencies
and stakeholders is vital for a smooth and efficient
process. These approaches reduce potential
surprises that can add costs, cause delays, and dilute
consensus. In addition, the performance of project
managers is evaluated in several ways:
• Monthly review of compliance with project
budgets by task by rrM management
and principals. Our Deltek v ision project
Management and accounting software also allow
project managers and principals to track daily
time entries and task budgets
• Ongoing oversight by the principal-in-charge
regarding contract and schedule adherence as
well as overall project progress
• Periodically, report cards are provided to clients
to solicit feedback on the project manager and
overall project performance
• Annually, project managers are evaluated on the
quality of their performance
• Throughout the project process, client feedback
is sought by both rrM project managers and
contract personnel to ensure satisfaction and
provide the opportunity for adjustment if
needed
We take project management seriously and are
committed to delivering on time and on budget.
rrM may need to coordinate and meet with City
staff, various departments, and interest groups in
addition to those specifically outlined in this scope.
This will include information teleconferences,
meetings, research correspondence, status reports,
record keeping, project coordination, electronic file
management, preparation for meetings, and all other
coordination during the project.
Deliverables:
• PDFs, project administration, and coordination as
needed
• Conference calls and emails as needed
• Print sets for plan check submittal and resubmittal
WORK PROGRAM ASSUMPTIONS
• Meeting notices. The City is responsible
for printing and distributing physical meeting
notices when needed. If requested, the costs of
providing printing and/or distribution of meeting
notices would be on a time and materials basis
• Meeting Attendance. The project budget
includes attendance at public meetings identified
in the work program. The costs of additional
meeting attendance would be on a time
and materials basis if requested. In addition,
meetings are assumed to be conducted using a
virtual format
• Draft Documents. A draft of each document
will be provided to staff and revised based on a
single set of consolidated comments providing
clear direction
• Printing. This budget assumes the City will
be responsible for printing and distributing
documents
39 SECTION 6 | Work Plan | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU • Environmental Review. The scope of work
requested does not include environmental
documentation or clearance pursuant to
the California Environmental Quality Act.
As such, environmental documentation and
technical studies are not included in this work
program. However, such documentation would
be provided on a time and materials basis if
requested
• All Permit-ready ADU designs will be
developed to use the 2022 CrC conventional
construction code
• Any design revisions exceeding this assumption’s
constraints may require additional engineering
and fee
• This proposal assumes the City will own and
maintain the approved architect or engineer
stamped originals, issue users unstamped
copies, and require a hold harmless agreement
to be signed by the end user. The wording
suggested similar to ”By using these Permit
ready Accessory Dwelling Unit construction
documents, the user agrees to release, hold
harmless, and indemnify the City, its elected
officials and employees, and the Architect or
Engineer who prepared these construction
documents from any and all claims, liabilities,
suits and demands on account of any injury,
damage or loss to persons or property,
including injury or death, or economic losses,
arising out of the use of these construction
documents.”
Principal
Architect
Architect /
Project
Manager
Principal
Planner
Structural
Engineer
Project
Architect
Planning
Production
Staff
Architecture
Production
Staff
Engineering
Production
Staff
ESTABLISH A STRONG FOUNDATION
A.1 Project Initiation 2 2 2 2 1 0 0 0
A.2 Data Gathering and Document Reasearch 2 2 2 0 4 8 6 0
ADU DESIGN
A.3 Conceptual Plan Development 2 4 0 0 8 0 12 0
A.4 Preliminary Design (35%) 4 8 0 2 12 0 40 0
A.5 Schematic Design (65%) 4 12 0 4 12 0 40 0
ADU CONSTRUCTION DOCUMENTS
A.6 Document Preparation and Plan Review 4 16 0 40 32 0 120 120
OUTREACH AND IMPLEMENTATION
A.7 ADU Forms and Design Manual 2 12 40 0 24 80 0 0
MANAGE THE PROJECT
A.8 Project Management/Coordination 8 20 0 4 8 0 0 0
28.00 76.00 44.00 52.00 101.00 88.00 218.00 120.00Total Hours
RESOURCE ALLOCATION TABLE
Jurupa Valley ADU Pre-Approved Plans
November 10, 2022
40 SECTION 7 | Fee Schedule | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU
Section
rrM DESIGn GrOUP
Headquarters
San Luis Obispo, California 7FEE SCHEDULE
Proposal for Consulting Services for Permit Ready ADU
41 41SECTION 5 | Cost Proposal | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU RRM
SCOTT
MARTIN
RRM
RANDY
RUSSOM
RRM
ELIZABETH
OCAMPO
VIVERO
RRM
JESSICA
MEADOWS
RRM
CONNOR
CHURCH
RRM
PLANNING
STAFF
RRMARCH STAFF
RRMENG STAFF
220 $ per hour 220 $ per hour 180 $ per hour 175 $ per hour 145 $ per hour 138 $ per hour 125 $ per hour 130 $ per hour
ESTABLISH A STRONG FOUNDATION FEE
TYPE
ESTIMATED
FEE
A.1 Project Initiation NTE 1,735$ 2 $440 2 $440 2 $360 2 $350 1 $145 0 $0 0 $0 0 $0 A.2 Data Gathering and Document Reasearch NTE 3,674$ 2 $440 2 $440 2 $360 0 $0 4 $580 8 $1,104 6 $750 0 $0 Task 1 Value: 5,409$
ADU DESIGN FEE
TYPE
ESTIMATED
FEE
A.3 Conceptual Plan Development NTE 3,980$ 2 $440 4 $880 0 $0 0 $0 8 $1,160 0 $0 12 $1,500 0 $0 A.4 Preliminary Design (35%) NTE 9,730$ 4 $880 8 $1,760 0 $0 2 $350 12 $1,740 0 $0 40 $5,000 0 $0 A.5 Schematic Design (65%) NTE 10,960$ 4 $880 12 $2,640 0 $0 4 $700 12 $1,740 0 $0 40 $5,000 0 $0 Task 2 Value: 24,670$
ADU CONSTRUCTION DOCUMENTS FEE
TYPE
ESTIMATED
FEE
A.6 Document Preparation and Plan Review NTE 46,640$ 4 $880 16 $3,520 0 $0 40 $7,000 32 $4,640 0 $0 120 $15,000 120 $15,600 Task C Value: 46,640$
OUTREACH AND IMPLEMENTATION FEE
TYPE
ESTIMATED
FEE
A.7 ADU Forms and Design Manual NTE 24,800$ 2 $440 12 $2,640 40 $7,200 0 $0 24 $3,480 80 $11,040 0 $0 0 $0 Task C Value: 24,800$
MANAGE THE PROJECT FEE
TYPE
ESTIMATED
FEE
A.8 Project Management/Coordination T&M 8,020$ 8 $1,760 20 $4,400 0 $0 4 $700 8 $1,160 0 $0 0 $0 0 $0 Task D Value: 8,020$
109,539$
1,500$
111,039$
Subtotal
Estimated Project Total
Reimbursable Expenses
FEE SCHEDULE
Jurupa Valley ADU Pre-Approved Plans
November 10, 2022 Architect / Project
Manager Principal Planner Project ArchitectPrincipal Architect Engineering Production Staff
Architectural Production
Staff
Fee Footnote
Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for informational purposes. Amounts billed for these tasks, which will reflect actual hours worked, may be more or less than the estimate given.
Reimbursable Expenses
Incidental expenses incurred by RRM Design Group or any subconsultant it may hire to perform services for this project are reimbursed by the client at actual cost plus 10% to cover its overhead and administrative expenses.
Adjustment to Hourly Billing Rates
RRM reserves the right to adjust hourly rates on an annual basis.
Planning Production StaffStructural Engineer
UNIT TYPE ESTIMATED FEE
1. Studio $14,000.00
2. One Bedroom $18,000.00
3. Two Bedroom $22,000.00
4. Three Bedroom $26,000.00
Other Applicable Tasks
A.1 $1,385.00
A.2 $3,674.00
SITE PHOTO
Place/Location
8 Section
PrOJECT SCHEDULE
Proposal for Consulting Services for Permit Ready ADU
43 4343
43SECTION 6 | Schedule | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU Contract Initiation
Task A.1: Initiation Meeting
Task A.2: Data Gathering and Document Research
Task A.3: Conceptual ADU Plan Development
Task A.4: Preliminary (30%) ADU Design
Task A.5: Schematic (65%) ADU Design
Task A.6: Document Preparation and Plan Review
Task A.7: Outreach and Implementation
Task A.8: Project Management/Coordination
Meeting
Duration
ADU PROTOTYPES
RECOMMENDED PROJECT SCHEDULE
City of Jurupa Valley
ADU Building Plans seven eight ninesixone two three four five Months
ten
rrM PrOJECT
Martin Residence • Accessory Dwelling Unit Addition
Atascadero, California
WEST CREEK
Multifamily Subdivision with ADUs
San Luis Obispo, CA
SERRA MEADOWS
Multifamily Subdivision with ADUs
San Luis Obispo, CA
CITYWIDE
Design Guidelines and Objective
Design Standards, Yucaipa, CA
MARTIN RESIDENCE
ADU
Atascadero, CA
ACCESSORY DWELLING UNITS
KITCHEN
BATH
FLEX
ROOM
DINING
LIVING
LIVING
BED
BATH
2-CAR
GARAGE
KIT.
PORCH
OPTIONAL FIREPLACE
OPTIONAL ACCESS DOOR
W/D
UP FRONT
YARD
BACK
YARD
P.
7PLAN 2522 STYLE 1
1 GROUND FLOOR PLAN
4-10 CITYWIDE DESIGN GUIDELINES | CITY OF YUCAIPA
4.4 ACCESSORY DWELLING UNITS
All accessory dwelling units (ADUs) shall be compatible in architectural style and secondary in massing to the primary unit. Accessory dwelling units shall conform to the standards in section 84.0570, Accessory Dwelling Units, of the Yucaipa Development Code.
4.4.1 Siting, Materials, and Details
1. Accessory dwelling units shall be constructed of quality materials and should have an appearance of permanence.
2. Form and architectural style of accessory dwelling units shall emulate the primary structure.
3. Architectural details such as windows, doors, wall treatments, colors, and materials shall be selected to ensure consistency with the selected and universally recognized architectural style.
4. Accessory dwelling units may be located entirely within the primary residence, attached, or detached in a separate structure behind the residence.
Attached accessory structure constructed above an
existing garage
Attached accessory structure in rear
CITYWIDE DESIGN GUIDELINES
City of Yucaipa
Adopted June 2019
SERRA MEADOWS
page 9
Plan 1 - Floor Plans
ENT.
40.00'
100.00'
100.00'
40.00'
KIT.
DINING
LIVING
PORCH
GARAGE
MIN.
3' - 0"
MIN.
3' - 0"
ALLEY
10'-0"
M
IN.
3'-0"
14'-11
1/2"
M. BED
UTIL.
CL.
CL.
PWDR.
PATIO
STORAGE
UNDER STAIR
STORAGE
CL.
P: (805) 543-1794 | F: (805) 543-4609 | www.rrmdesign.com 3765 South Higuera St., Ste. 102, San Luis Obispo, CA 93401 A California Corporation | Victor Montgomery, Architect #C11090 | Jerry Michael, PE #36895, LS #6276 | Jeff Ferber, LA #2844 P1.11011010 - MARGARITA AREA HOUSING
FIRST FLOOR PLAN
07/06/2011
SINGLE FAMILY HOME
ALLEY LOADED 40'X100' MIN.
LOT AREA: 5,000 SF
LOT COVERAGE: 29%
RESIDENCE: 1,565 SF
FIRST FLOOR: 1,065 SF
SECOND FLOOR: 500 SF
GARAGE: 462 SF
TOTAL: 2,340 SF
0 12 14 168
GRAPHIC SCALE
FIRST FLOOR
CARRIAGE UNIT: 462 SF
ENT.
40.00'
100.00'
100.00'
40.00'
KIT.
DINING
LIVING
PORCH
GARAGE
MIN.
3' - 0"
MIN.
3' - 0"
ALLEY
10'-0"
M
IN.
3'-0"
14'-11
1/2"
M. BED
UTIL.
CL.
CL.
PWDR.
PATIO
STORAGE
UNDER STAIR
STORAGE
CL.
P: (805) 543-1794 | F: (805) 543-4609 | www.rrmdesign.com 3765 South Higuera St., Ste. 102, San Luis Obispo, CA 93401 A California Corporation | Victor Montgomery, Architect #C11090 | Jerry Michael, PE #36895, LS #6276 | Jeff Ferber, LA #2844 P1.11011010 - MARGARITA AREA HOUSING
FIRST FLOOR PLAN
07/06/2011
SINGLE FAMILY HOME
ALLEY LOADED 40'X100' MIN.
LOT AREA: 5,000 SF
LOT COVERAGE: 29%
RESIDENCE: 1,565 SF
FIRST FLOOR: 1,065 SF
SECOND FLOOR: 500 SF
GARAGE: 462 SF
TOTAL: 2,340 SF
0 12 14 168
GRAPHIC SCALE
FIRST FLOOR
CARRIAGE UNIT: 462 SF
FIRST FLOOR
SERRA MEADOWS
page 10
Plan 1 - Floor Plans
BED
BATH
DECKLIVING
KIT.
BED
BATHCL.
BED
CL.
CL.
STUDY
DECK
BATH
STUDIO
P: (805) 543-1794 | F: (805) 543-4609 | www.rrmdesign.com 3765 South Higuera St., Ste. 102, San Luis Obispo, CA 93401 A California Corporation | Victor Montgomery, Architect #C11090 | Jerry Michael, PE #36895, LS #6276 | Jeff Ferber, LA #2844 P1.21011010 - MARGARITA AREA HOUSING
SECOND FLOOR PLAN
07/06/2011
SECOND FLOOR
STUDIO OPTION
SECOND FLOOR
Section
9SErvICE AGrEEMEnT
Proposal for Consulting Services for Permit Ready ADU
45 SECTION 9 | Service Agreement | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU
EXCEPTIONS TO SAMPLE AGREEMENT
rrM Design Group is in substantial agreement with the City's proposed Scope of Services, requirements of the r FP, and Draft Professional Services Agreement; however we feel it would be of mutual benefit to discuss. Please read below for a detailed explanation for the proposed changes.
5. Suspension or Termination of Agreement Without
Cause
A. The City may at any time, for any reason, with or
without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement. Consultant
shall have the right to terminate this Agreement upon giving City ten (10) calendar days prior written notice for any of the following: (1) breach by City of any material term of this Agreement, including but not limited to Payment Terms;
(2) material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Project, and the failure of the parties to reach Agreement on the compensation and schedule adjustments
necessitated by such changes; (3) suspension of the Project or Consultant’s services by City for more than ninety (90) calendar days, consecutive or in the aggregate.
B. In the event this Agreement is terminated pursuant
to this Section, the City shall pay to Consultant the
actual value of for the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4.
7. Ownership and Maintenance Of Documents
B. Upon completion of, or in the event of termination
or suspension of this Agreement, and upon Consultant’s
receipt of payment in full for all services rendered up to the effective date of termination , all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes and other
documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may not be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect o computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City Manager, the necessary computer software and hardware for purposes of accessing, compiling , transferring and printing computer files.
8. Indemnification.
Consultant shall defend, hold harmless and indemnify the City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (collectively
“Indemnitees”) with respect to any and all claims, demands , damages, liabilities, losses, reasonable costs or expenses, including reimbursement of reasonable attorneys’ fees and costs of defense (collectively, “Claims” hereinafter), including but not limited to, Claims relating to death or injury to any person and injury to any property, to the extent which are found to arise out of, pertain to, or relate to negligent acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement as determined by final arbitration or court decision or by the agreement of the parties , except for such loss or damage arising from the negligence or willful misconduct of the City or anyone whose acts City may be liable, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all reimburse reasonable defense costs and expenses, including all reasonable attorneys’ fees and experts’ costs actually incurred in connection with such defense as part of City’s total damages in proportion to Consultant’s
determined percentage of fault as set forth in California Civil Code section 2782.8 as it is written as of the date of 46 SECTION 9 | Service Agreement | PROPOSAL FOR CONSULTING S ERVICES FOR P ERMIT R EADY ADU this Agreement. Consultant’s duty to defend indemnify pursuant to this Section shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions or Indemnitees.
9. Insurance Requirements.
3) Deductibles and Self-Insured r etentions Any
deductibles or self-insured retentions shall not exceed $25,000 unless otherwise approved in writing by the
City Manager in his sole discretion. Please note: RRM’s Professional Liability deductible is $75K. The City should be advised that coverage is not dependant on payment of the deductible and deductible size is often a direct correlation between the firm size and risk profile.
5) Each insurance policy required by this clause shall be endorsed to state that the insurer shall endeavor to provide thirty (30) days’ prior written notice, by U.S. certified mail, return receipt requested , to the City prior to any action to suspend, void, cancel or otherwise reduce in coverage or in limits
14. General Provisions
2) Any litigation concerning this Agreement shall take
place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Jurupa v alley. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court’s judgment, shall be entitled to reasonable attorney fees and litigation expenses as part of total for the relief granted.
THANK YOU
Page | 1
chj120
STAFF REPORT
DATE: MARCH 2, 2023
TO
: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
F
ROM: ROD BUTLER, CITY MANAGER
BY: JOE PEREZ, COMMUNITY DEVELOPMENT DIRECTOR
SUBJ
ECT: AGENDA ITEM NO. 13.E
APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH
ULTRASYSTEMS ENVIRONMENTAL INC. FOR THE PREPARATION OF
AN ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED
“DISTRICT AT JURUPA V ALLEY SPECIFIC PLAN” PROJECT, ( CASE NUMBER: MA21269), (APPLICANT: EM RANCH OWNER, LLC)
RECO
MMENDATION
That the City Council authorize the City Manager to execute the First Amendment to the Agreement with U ltraSystems for the preparation of an Environmental Impact Report (EIR) for the proposed “ The District at Jurupa Val ley Specific Plan ” project (formerly referred to as “District at Rubidoux” Project) in an amount not to exceed $ 52,170, to be funded entirely by the applicant ’s advance deposit sufficient to cover the EIR and the administrative costs.
BACKGROUND
On November 18, 2021, the City Council approved an agreement between the City and UltraSystems for consultant services for the preparation of an Environmental Impact Report for the proposed District at Jurupa Valley Specific Plan, a project proposed by EM Ranch Owner, LLC . The original Agreement amount for the scope of services was $188,770.
The proposed Specific Plan project would replace the Emerald Meadows Ranch Specific Plan. The project site is approximately 244 acres of predominately vacant land located in the eastern portion of the City, south of SR -60, north of 34th Street, and between Rubidoux Boulevard and the Santa Ana River.
The proposed Specific plan includes the following proposed uses: up to 1,192 residential units; 3 million square feet of commercial and industrial land uses (including warehouse distribution center and logistic uses); a hotel with conference and hospitality area; and 8 acres of parks and open space.
RETURN TO AGENDA
Page | 2
The size of the project , the many complexities , changes to technical studies , and a request by the applicant for an accelerated pr ocessing schedule has resulted in the request for additional resources and time allocated by UltraSystems for the preparation of the project Draft Environmental Impact Report (D EIR). Consequently, UltraSystems submitted a request for additional funds to complete the DEIR. See Attachment 1 for the proposed First Amendment to the Agreement.
UltraSystems justification for the additional expenditures are related to Milestone No. 2.0 – Project Management /Coordination/Meetings & Hearings and Milestone No. 5.0 – Preparation of Draft Environmental Impact Report. The following specifically outlines the additional expenditures:
• Participation in weekly conference calls with the City and the a pplicant’s project team. Agenda and weekly tracking matrices and materials have been provided. • Senior-level staff have been reallocated from other projects to assist with technical work and perform additional Quality Assurance/Quality Control. • Additional time spent with in -depth technical peer reviews on topical subject matters (i.e., biological, cultural resources, hazardous materials, project alternatives, etc.), along with crafting section work.
• More labor hours spent on recrafting sections due to new technical analyses being provided by the project applicant’s team, based on requests from the City.
The total budget for the services to be provided by UltraSystems under the First Amendment is $52,170. The total budget of the agreement with this amendment is $240,940.
Status of Project
Sections of t he draft Specific Plan are presently under City review. UltraSystems is currently preparing the Administrative Draft EIR with concurrent review by City Attorney and City staff.
Subsequent steps concerning the City’s consideration of the project application include the following:
• Completion of the DEIR and 45-day public review period • Environmental Justice Workshop
• Planning Commission study session
• Planning Commission and City Council Public Hearings
The Draft Environmental Impact Report is nearing completion and is expected to be released for public review within the next few months. Following the public review of the DEIR, public hearings before the Planning Commission and City Council are expected to occur in Spring 2023.
FINANCIAL IMPACT
The proposed First Amendment will have no effect on City costs or revenues. Full cost recovery will occur inasmuch as the City will require that the applicant deposit the total contract value with the City prior to commencement of work.
Page | 4
2. First Amendment to the Agreement with UltraSystems for the preparation of an Environmental Impact Report (EIR) for the proposed “ District at Jurupa Valley Specific Plan” project
a. B-1 Quotation For Service
AMENDMENT NO. 1 TO AGREEMENT FOR CONSULTANT SERVICES BETWEEN
THE CITY OF JURUPA VALLEY AND ULTRASYSTEMS ENVIRONMENTAL
INCORPORATED FOR THE PREPARATION OF A PROJECT ENVIRONMENTAL
IMPACT REPORT FOR THE DISTRICT AT RUBIDOUX PROJECT
(MASTER APPLICATION NO. 21269)
This Amendment No. 1 (“First Amendment”) to the November 18, 2021 Agreement for Consultant Services (“Agreement”) between the City of Jurupa Valley, a California municipal corporati on (“City”) and UltraSystems Environmental Incorporated, a California corporation (“Consultant”), is dated March 2, 2023, and is between City and Consultant.
RECITALS
A. City and Consultant entered into the Agreement for Consultant’s preparation of an Environmental Impact Report for the District at Rubidoux Project (Master Application No. 21269).
B. City and Consultant desire to amend the Agreement to modify the compensation amount due to Consultant needing to allocate additional time and resources due to the size of the project, the many complexities, changes to technical studies, and a request by the applicant for an accelerated processing schedule.
The parties therefore agree as follows:
Section 1. Paragraph A of Section 4 of the Agreement is hereby amended to read as follows:
“A. City agrees to cause Consultant to be paid monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibits B and B -1, Quotation for Service, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks.
This amount shall not exceed Two Hundred Forty Thousand Nine Hundred Forty Dollars ($240,940.00) for the total term of this Agreement, unless additional payment is approved as provided in this Agreement.”
Section 2. Exhibit B-1 is hereby added to the Agreement to read as Exhibit B- 1 of this First Amendment.
Section 3. The person or persons executing this First Amendment on behalf of Consultant warrants and represents that he or she has the authority to execute this First Amendment on behalf of Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
Section 4. Except as expressly modifie d or supplemented by this First Amendment, all other provisions of the Agreement shall remain unaltered and in full force and effect. In the event of a conflict between the provisions of this First
Amendment and the provisions of the Agreement, the provis ions of this First Amendment shall control.
[SIGNATURE PAGE FOLLOWS]
The parties are signing this First Amendment on the date stated in the introductory clause.
ATTEST:
By:
Victoria Wasko, CMC, City Clerk
CITY OF JURUPA VALLEY
By:
Rod Butler, City Manager
ULTRASYSTEMS ENVIRONMENTAL
INCORPORATED
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney
By:
[printed name]
[Title]
By:
[printed name],
Secretary/Asst. Secretary/CFO/Asst.
Treasurer
(Signatures of two corporate officers
or corporate authority resolution
required, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the
corporation)
EXHIBIT B-1
QUOTATION FOR SERVICE
(Attached)
Corporate Office – Orange County Telephone: 949.788.4900 16431 Scientific Way Facsimile: 949.788.4901
Irvine, CA 92618-4355 Website: www.ultrasystems.com
October 28, 2022
Project 7124 | Jurupa Valley – The District at Jurupa Valley
Thomas Gorham, Principal Planner VIA EMAIL
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
[email protected]
RE: ORDER #1 REQUEST
Dear Thomas:
The following information related to Change Order #1 for the preparation of the Draft EIR. The Excel Spreadsheet was originally sent to you in August 2022. This Change Order request relates to the two (2) major Milestones noted in the table below.
No. Milestones CO #1 Request New Contract
Total
2.0 Project Management & Coordination/Meetings & Hearing $16,320
5.0 Prepare Draft EIR $35,850
TOTAL AMOUNT REQUESTED $52,170 $240,940
To justify these expenditures, UltraSystems has provided the following services for this contract:
• Staff has participated weekly conference calls with the City and the Project Applicant’s project team. Agenda’s, and weekly tracking matrices and materials have been provided. • Senior-level staff have been reallocated from other projects to spend time on this project to assist with technical work and perform more thorough QA/QC. • Staff has been involved and has spent more time with in-depth technical peer reviews on topical subject matters (i.e., biological, cultural resources, hazardous materials, project alternatives, etc.), along with crafting section work.
• More labor hours have been spent on recrafting sections due to new technical analyses being provided by the Project Applicant’s Team, based on requests from the City.
Should you have any questions relating to this Change Order, please contact me at 949/274-3935.
Thomas Gorham, Principal Planner
City of Jurupa Valley
October 28, 2022
Sincerely,
ULTRASYSTEMS ENVIRONMENTAL INC.
Betsy A. Lindsay
President/CEO
Project
Director
Senior
Project
Manager(s)
Senior
Principal
Engineer
Scientist/
Engineer
Senior
Planner
Associate
Planner
Senior
Biologist II
Senior
Biologist I
Staff
Biologist I
Cultural
Specialist
Word
Processor
$185.00 $165.00 $175.00 $150.00 $125.00 $120.00 $130.00 $125.00 $110.00 $135.00 $75.00
2.0 2.1 Project Management and Coordination 4 24 4 0 0 0 0 0 0 0 0 $5,400.00 32 $5,400
2.2 Participation in Meetings 16 24 0 0 12 12 4 0 0 4 0 $10,920.00 72 $10,920 Subtotal 20 48 4 0 12 12 4 0 0 4 0 $16,320.00 104 $16,320
5.0 5.1 Administrative Draft EIR $0.00 0 $0
intro 2 2 $400.00 4 $400
exec summ 2 2 $400.00 4 $400
existing conditions 2 $150.00 2 $150
PD 8 2 $1,470.00 10 $1,470
Aex 2 $150.00 2 $150
Ag 4 2 $810.00 6 $810
AQ 6 4 2 $1,640.00 12 $1,640
Bio 6 8 8 2 $2,810.00 24 $2,810
Cul 2 16 2 $2,640.00 20 $2,640
energy 4 2 $850.00 6 $850
geo 2 $150.00 2 $150
GHG 4 4 2 $1,450.00 10 $1,450
haz 8 2 $1,470.00 10 $1,470
hyd 4 2 $650.00 6 $650
LU 8 6 2 $2,220.00 16 $2,220
min 4 2 $650.00 6 $650
N 2 $150.00 2 $150
PH 4 2 $650.00 6 $650
PS 4 2 $650.00 6 $650
rec 4 1 $735.00 5 $740
trans 4 4 2 $1,310.00 10 $1,310
TCR 4 2 2 $1,050.00 8 $1,050
USS 4 2 $810.00 6 $810
wildfire 4 1 $735.00 5 $740
altvs 2 4 12 2 $2,680.00 20 $2,680
other CEQA 6 4 2 $1,640.00 12 $1,640
orgs consulted + preparers 2 2 $480.00 4 $480
refs 2 $330.00 2 $330
5.2 Revise Administrative Draft EIR per City
Comments
(2 rounds of review and revisions)
2 8 8 8 4 $3,950.00 30 $3,950
5.3 Prepare Draft EIR 0 6 0 0 6 6 0 0 0 0 4 $2,760.00 22 $2,760 Subtotal 4 84 8 4 60 16 6 12 8 16 60 $35,840.00 278 $35,850 24 132 12 4 72 28 10 12 8 20 60
$4,440 $21,780 $2,100 $600 $9,000 $3,360 $1,300 $1,500 $880 $2,700 $4,500 $52,160 382 $52,170
PROJECT MANAGEMENT & COORDINATION/MEETINGS & HEARINGS
CHANGE ORDER #1 • THE DISTRICT@JURUPA VALLEY • DRAFT EIR Labor Categories >>>> Total
Labor Total
Hours
TOTAL
(rounded)Hourly Rate>>>
Hours
PREPARE DRAFT EIR
TOTAL HOURS
TOTAL COSTS
Project
Director
Senior
Project
Manager(s)
Senior
Principal
Engineer
Scientist/
Engineer
Senior
Planner
Associate
Planner
Senior
Biologist II
Senior
Biologist I
Staff
Biologist I
Cultural
Specialist
Word
Processor
$185.00 $165.00 $175.00 $150.00 $125.00 $120.00 $130.00 $125.00 $110.00 $135.00 $75.00
2.0 2.1 Project Management and Coordination 4 24 4 0 0 0 0 0 0 0 0 $5,400.00 32 $5,400
2.2 Participation in Meetings 16 24 0 0 12 12 4 0 0 4 0 $10,920.00 72 $10,920 Subtotal 20 48 4 0 12 12 4 0 0 4 0 $16,320.00 104 $16,320
5.0 5.1 Administrative Draft EIR $0.00 0 $0
intro 2 2 $400.00 4 $400
exec summ 2 2 $400.00 4 $400
existing conditions 2 $150.00 2 $150
PD 8 2 $1,470.00 10 $1,470
Aex 2 $150.00 2 $150
Ag 4 2 $810.00 6 $810
AQ 6 4 2 $1,640.00 12 $1,640
Bio 6 8 8 2 $2,810.00 24 $2,810
Cul 2 16 2 $2,640.00 20 $2,640
energy 4 2 $850.00 6 $850
geo 2 $150.00 2 $150
GHG 4 4 2 $1,450.00 10 $1,450
haz 8 2 $1,470.00 10 $1,470
hyd 4 2 $650.00 6 $650
LU 8 6 2 $2,220.00 16 $2,220
min 4 2 $650.00 6 $650
N 2 $150.00 2 $150
PH 4 2 $650.00 6 $650
PS 4 2 $650.00 6 $650
rec 4 1 $735.00 5 $740
trans 4 4 2 $1,310.00 10 $1,310
TCR 4 2 2 $1,050.00 8 $1,050
USS 4 2 $810.00 6 $810
wildfire 4 1 $735.00 5 $740
altvs 2 4 12 2 $2,680.00 20 $2,680
other CEQA 6 4 2 $1,640.00 12 $1,640
orgs consulted + preparers 2 2 $480.00 4 $480
refs 2 $330.00 2 $330
5.2 Revise Administrative Draft EIR per City
Comments
(2 rounds of review and revisions)
2 8 8 8 4 $3,950.00 30 $3,950
5.3 Prepare Draft EIR 0 6 0 0 6 6 0 0 0 0 4 $2,760.00 22 $2,760 Subtotal 4 84 8 4 60 16 6 12 8 16 60 $35,840.00 278 $35,850 24 132 12 4 72 28 10 12 8 20 60
$4,440 $21,780 $2,100 $600 $9,000 $3,360 $1,300 $1,500 $880 $2,700 $4,500 $52,160 382 $52,170
PROJECT MANAGEMENT & COORDINATION/MEETINGS & HEARINGS
CHANGE ORDER #1 • THE DISTRICT@JURUPA VALLEY • DRAFT EIR Labor Categories >>>> Total
Labor Total
Hours
TOTAL
(rounded)Hourly Rate>>>
Hours
PREPARE DRAFT EIR
TOTAL HOURS
TOTAL COSTS