WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may also work intermittently in the field with exposure to extreme weather conditions, dust, fumes and /or allergens, excessive noise, and unpleasant odors, and work near hazardous/moving equipment, machinery, or moving traffic.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets routine to comple x data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs detailed work; deals with changing deadlines, constant interrupti ons, and multiple concurrent tasks; and interacts with elected officials, City management, staff, members of the public, and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Principal Civil Engineer
TO: Deputy Director of Public Works/Assistant City Engineer
CITY OF JURUPA VALLEY
PRINCIPAL CIVIL ENGINEER
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
SENIOR ACCOUNTANT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general direction, performs a variety of advanced professional level accounting, budgetary, and analytical work in the maintenance and review of fi nancial records ensuring that accounting and fiscal activities are in conformance with accepted standards, laws and regulations ; performs a full range of accounting duties of the highest complexity that require application, analysis, and interpretation of accounting principles and accepted practices; audits, analyses, and verifies fiscal records and reports, and prepares financial and statistical reports; provides information to City staff regarding accounting practices and procedures; reconciles general ledger accounts; analyzes financial information and prepares reports and records pertaining to the City’s financial activities; assumes a lead role in the City’s budget preparation and monitoring; provides complex professional assistance to the Finance Manager and Director of Finance; and performs related work as required.
DISTINGUISHING CHARACTERISTICS
This is the advanced -level class in the professional Accountant series. Positions at this level are distinguished from the Accountant II by the significant level of professional governmental accounting work performed; the level of responsibility assumed; and the complexity of duties assigned. This class is further distinguished from the Finance Manager in that the later class assumes responsibility for managing all accounting activities in the Finance Department and exercises supervision over assigned staff. Incumbents at the Senior Accountant level work independently, exercise a high level of judgment and initiative , and are expected to perform the most difficult and complex statistical, financial, budgetary, and analytical professional accounting work requiring thorough knowledge of governmental accounting systems and procedures. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Incumbents may provide lead and technical direction to lower lever staff and may oversee multiple functions of the department.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Finance Manager and Director of Finance. Exercises technical and functional supervision over, and provides training to, lower-level staff.
CITY OF JURUPA VALLEY
SENIOR ACCOUNTANT
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Assists the Finance Manager in planning the work of finance staff on assigned tasks and/or projects; reviews the work of staff for accuracy, completeness, and compliance with policies, procedures, and standards; participates in staff training activities; prepares drafts of new or revised departmental processes and procedures and submits recommendations for review and approval.
2. Assists in the development and administration of goals, objectives, policies, and procedures related to the area of assignment.
3. Provides lead direction, technical guidance, and training to professional, technical and clerical accounting staff; s erves as a technical resource to City staff; provides advice and technical assistance related to accounting procedures and financial system processes.
4. Prepares a variety of complex financial reports, statements, transactions, and schedules for internal use and as req uired by County, State, and F ederal agencies ensuring conformance with applicable policies, rules and regulations; assists with the preparation of financial statements for the City’s Annual Comprehensive Financial Report (ACFR); conducts research and analysis of financial information; ensures that funds are budgeted, controlled, accounted for reconciled, and audited; prepares notes, tables, and charts for inclusion in reports.
5. Assumes a lead role in City-wide and departmental budget preparation and administration including preparation of all departmental personnel costs ; assists in reviewing budget figures, compiling budget data, and related information; analyzes expenditures and revenue transactions against budget projections and historical data; prepares worksheets and summaries of budget data.
6. Prepares analyses on current and historical data and detailed reports for ongoing Capital Improvement Projects; prepares and provides detailed funding and expenditure analysis and year-end estimated carryovers by fund of all Capital Improvement projects.
7. Prepares, monitors and reconciles CDBG budget; analyzes and tracks expenditure activities; prepares and initiates drawdown reimbursement requests of grant monies and submittal to funding agency.
8. Establishes and monitors accounts, and prepares statistical analysis of revenues and expenditures of all Landscape and Lighting Maintenance Districts LLMD’s) and Community Facilities Districts (CFD’s), including year-end adjusting entries and carryover analysis by Fund and Zone.
9. Coordinates and prepares postings, balancing, and reconciliation of the General Ledger and subsidiary accounts; prepares bank reconciliation statements; reviews work of others performing these tasks.
10. Researches, interprets and applies Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles ( GAAP), Financial Accounting Standards Board (FASB) and other professional accounting standards.
11. Reviews, analyzes, and audits financial records and transactions to ensure completeness and accuracy of information and calculations; prepares journal entries for adjusting and correcting records as necessary.
12. Analyzes, reconciles, and maintains records of various financial accounts; verifies availability of
CITY OF JURUPA VALLEY
SENIOR ACCOUNTANT
funds and classification of expenditures; researches and analyzes transactions to resolve problems and ensure adherence to budget.
13. Performs comprehensive financial activity studies as directed; provides analysis of various funds upon management request; a nalyzes financial documentation processes to ensure accuracy of financial reporting and recommends changes as necessary.
14. Provides complex technical support for audits; conducts research, provides analyses, and prepares audit schedules for independent auditors.
15. Develops, monitors, and maintains records on the City's fixed assets; records asset additions and deletions; determines value of assets; calculates and records depreciation schedules.
16. Prepare and review City Council agendas and staff reports for Council approved budget and funding appropriations; prepares and enters budget adjusting entries and establishes new accounts as needed in the financial system.
17. Prepares and submits cost recovery invoices and supporting documentation to insurance companies, contractors, or individuals for departments seeking reimbursement of city property damage, personnel, and contracted service costs.
18. Prepares and writes a variety of reports and documentation.
19. Observes and complies with City and mandated safety rules, regulations, and protocols.
20. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Advanced principles, practices, and methods of public and governmental accounting and financing, including program budgeting and auditing and their application to municipal operations.
• Pertinent policies and procedures related to financial recordkeeping and cost accounting. • Specialized accounting and report writing software.
• General principles and practices used in data processing and its applicability to accounting and municipal operations.
• Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB).
• Municipal accounting system requirements and procedures. • Operations and organizational structure of municipal government. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial operations.
• Principles and practices of business organization and public administration. • Record keeping principles and procedures.
• Financial research and report preparation methods and techniques. • Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
CITY OF JURUPA VALLEY
SENIOR ACCOUNTANT
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Apply advanced knowledge of C ity ordinances, policies, systems, and procedures governing financial administration.
• Apply advanced accounting principles to the reconciliation of accounts. • Apply critical thinking to complex projects and interpret detailed requirements. • Develop and accurately maintain a variety of financial and budgetary records and documents. • Prepare and maintain accurate and precise written documents such as ledgers, journals reports, forms, and correspondence.
• Understand, interpret, explain, and analyze financial and statistical data and material. • Analyze data and draw logical conclusions.
• Evaluate situations, identify problems, and exercise sound independent judgment within established guidelines.
• Train and review the work of clerical, technical, and professional staff. • Maintain professionalism and confidentiality of information. • Prepare a variety of highly specialized and complex financial reports and statements in accordance with predetermined requirements.
• Understand, interpret, apply, explain, and ensure compl iance with Federal, State, and local policies, procedures, laws, and regulations.
• Make accurate arithmetic, financial, and statistical computations. • Enter and retrieve data from a computer with sufficient speed and accuracy. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
CITY OF JURUPA VALLEY
SENIOR ACCOUNTANT
Experience:
A minimum of four (4) years of increasingly responsible professional level governmental accounting experience equivalent to an Accountant II with the City of Jurupa Valley.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Accounting, Finance, Business or Public Administration, or a closely related field. A Master’s degree in a related field is highly desirable.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person , before groups, and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets routine to comple x data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information ; performs detailed work; deals with
CITY OF JURUPA VALLEY
SENIOR ACCOUNTANT
changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with, City management, staff, members of the public, and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Senior Accountant
TO: Finance Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 5/11/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
-1-
RESOLUTION NO. 2023-75
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF JURUPA VALLEY, CALIFORNIA, TO AMEND THE
ESTABLISHED CLASSIFICATION AND COMPENSATION
SCHEDULE FOR FISCAL YEAR 2023-24
WHEREAS, it is determined to be in the best interest of the City of Jurupa Valley (“City”) to compensate “in-house” staff; and
WHEREAS, the City desires to install and maintain a position classification and compensation salary schedule including the approval of thr ee (3) new classifications; one (1) reclassification, and one (1) salary range adjustment, which will amend the established salary schedule for 2023-2024.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY HEREBY RESOLVES AS FOLLOWS:
Section 1. The “Employee Classification and Compensation Salary Schedule ” including the three new classifications, one reclassification, and one salary range adjustment as referenced as Exhibit A to this Resolution is hereby adopted for Fiscal Year 2023-2024.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 17th day of August, 2023.
______________________________
Chris Barajas
Mayor
ATTEST:
______________________________
Victoria Wasko, CMC
City Clerk
-2-
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2023-75 was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 17th day of August, 2023 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 17th day of August, 2023.
________________________________
Victoria Wasko, City Clerk
City of Jurupa Valley
A-1
EXHIBIT A
Employee Classification and Compensation Salary Schedule
EXHIBIT A Approved by City Council on 6/15/2023
CITY OF JURUPA VALLEY Effective Date July 1, 2023
CLASSIFICATION AND COMPENSATION SCHEDULE *Amended August 17,2023 FISCAL YEAR 2023-2024
Annual
Salary
Annual
Salary
Annual
Salary
COUNCIL APPROVED
POSITION #FTE FLSA Minimum Midpoint Maximum POSITION and/or SALARY RANGE EFF DATE Accountant I 1 H $ 61,199 $ 67,472 $ 75,847 8/6/2015
Accountant II 0 H $ 65,905 $ 72,660 $ 81,678 6/6/2019
Account Clerk 2 H $ 44,395 $ 48,946 $ 55,020 8/6/2015
Accounting Technician I 1 H $ 47,809 $ 52,709 $ 59,251 8/6/2015 Accounting Technician II 0 H $ 51,485 $ 56,762 $ 63,807 6/6/2019 Administrative Assistant I 0 H $ 51,485 $ 56,762 $ 63,807 8/6/2015 Administrative Assistant II 2 H $ 55,443 $ 61,127 $ 68,713 5/2/2019 Administrative Services Coordinator 1 H $ 76,804 $ 86,370 $ 97,094 11/19/2021 **Assistant Building Official - Part Time no benefits 0 E $ 122,184 $ 134,708 $ 151,428 7/1/2020 **Assistant Building Official 1 E $ 122,184 $ 134,708 $ 151,428 2/9/2023 Assistant City Engineer 1 E $ 122,184 $ 134,708 $ 151,428 4/1/2021 Assistant City Manager 1 E - - $ 204,217 7/1/2020
Assistant Engineer 1 E $ 86,473 $ 95,336 $ 107,169 7/1/2021 Assistant to the City Manager 1 E $ 110,692 $ 122,038 $ 137,185 8/6/2015 Assistant Planner 1 E $ 67,552 $ 74,477 $ 83,720 7/1/2021 Associate Engineer 2 E $ 95,450 $ 105,233 $ 118,295 7/1/2021 Associate Planner 2 E $ 80,299 $ 88,526 $ 99,517 7/1/2021 Building/Code Manager 0 E $ 113,460 $ 125,089 $ 140,615 7/1/2020 Building Inspector I 2 H $ 65,905 $ 72,660 $ 81,678 7/1/2021 Building Inspector II 0 H $ 67,552 $ 74,477 $ 83,720 7/1/2021 Building Inspection Supervisor 1 E $ 102,789 $ 113,325 $ 127,390 7/1/2020 Chief Building Official 1 E $ 145,238 $ 160,125 $ 180,000 1/8/2021 City Clerk 1 E $ 97,836 $ 122,038 $ 137,185 7/1/2022
City Manager 1 E - - $ 227,156 12/4/2020
Code Enforcement Officer I 4 H $ 65,905 $ 72,660 $ 81,678 7/1/2020 Code Enforcement Officer II 1 H $ 67,552 $ 74,477 $ 83,720 7/1/2020 Code Enforcement Supervisor 1 E $ 102,789 $ 113,325 $ 127,390 7/1/2020 Deputy City Clerk 1 H $ 74,565 $ 82,208 $ 92,412 8/6/2015 **Deputy City Clerk - Part Time no benefits 1 H $ 74,565 $ 82,208 $ 92,412 8/6/2015 Deputy Director of Administrative Services 0 E $ 122,184 $ 134,708 $ 151,428 8/6/2015 Deputy Director of Community Development 1 E $ 122,184 $ 134,708 $ 151,428 4/1/2021 Director of Administrative Services 1 E $ 145,238 $ 160,125 $ 180,000 8/6/2015 Director of Community Development 1 E $ 156,406 $ 172,437 $ 193,919 7/1/2020 Director of Public Works/City Engineer 1 E $ 156,406 $ 172,437 $ 193,919 2/21/2019 Economic Development Manager 0 E $ 105,350 $ 116,158 $ 130,575 2/21/2019 Engineering Intern 2 H $ 28.01 30.87 $ 34.71 7/1/2021
Event Coordinator 1 H $ 58,313 $ 67,505 $ 78,145 *8/17/2023 Executive Assistant 1 H $ 70,972 $ 78,246.97 $ 87,958 11/19/2021 Human Resources/Risk & Safety Manager 1 E $ 110,692 $ 122,038 $ 137,185 7/1/2021 Human Resource Analyst 1 E $ 72,746 $ 80,203 $ 90,158 7/1/2022 Human Resources Specialist 1 H $ 58,251 $ 64,221 $ 72,192 4/1/2021 Intern 5 H $ 28.01 $ 30.87 $ 34.71 7/1/2022
IT Technician 1 H $ 67,552 $ 74,477 $ 83,720 4/1/2021
Maintenance Worker I 1 H $ 45,505 $ 50,170 $ 56,396 6/1/2017 Maintenance Worker II 4 H $ 50,229 $ 55,378 $ 62,251 5/2/2019 Maintenance Worker III 1 H $ 55,443 $ 61,127 $ 68,713 5/2/2019 Management Aide 1 H $ 61,265 $ 70,922 $ 82,102 *8/17/2023 Management Analyst 3 E $ 72,746 $ 80,203 $ 90,158 1/18/2021 Manager of Marketing & Communications 1 E $ 105,473 $ 122,098 $ 141,344 *8/17/2023 Office Assistant I 1 H $ 40,220 $ 44,342 $ 49,846 1/8/2018 Office Assistant II 2 H $ 43,312 $ 47,752 $ 53,678 5/2/2019 Permit Technician (Bldg. & Safety) 2 H $ 58,251 $ 64,221 $ 72,192 1/18/2021 Permit Technician (Planning) 2 H $ 58,251 $ 64,221 $ 72,192 1/18/2021 Permit Technician (Public Works) 1 H $ 58,251 $ 64,221 $ 72,192 1/18/2021 Planning Manager 1 E $ 110,692 $ 122,038 $ 137,185 7/1/2021 Principal Accountant 1 E $ 105,350 $ 116,158 $ 130,575 7/1/2021 Principal Management Analyst 1 E $ 105,350 $ 116,158 $ 130,575 1/18/2021 Principal Engineer 1 E $ 128,508 $ 148,765 $ 172,214 *8/17/2023 Environmental Programs Manager 1 E $ 110,692 $ 122,038 $ 137,185 7/1/2021 Public Works Inspector 2 H $ 65,906 $ 72,660 $ 81,678 7/1/2021 Public Works Operations Manager 1 E $ 95,450 $ 113,325 $ 127,390 7/1/2022 Public Works Facilities Maintenance Specialist 1 H $ 55,443 $ 61,127 $ 68,713 11/19/2021 Public Works Field Services Coordinator 1 H $ 59,707 $ 65,826 $ 73,997 11/19/2021 Purchasing Analyst 1 E $ 72,746 $ 80,203 $ 90,158 7/1/2022 Purchasing Buyer 0 H $ 62,729 $ 69,159 $ 77,742 7/1/2021 Receptionist 1 H $ 38,282 $ 42,205 $ 47,444 7/1/2020
Senior Accountant 1 H $ 82,395 $ 95,3823 $ 110,417 *8/17/2023 Senior Accounting Technician 1 H $ 55,443 $ 61,127 $ 68,713 6/6/2019 Senior Administrative Assistant 0 H $ 59,707 $ 65,826 $ 73,997 6/1/2017 Senior Building Inspector 1 H $ 70,972 $ 78,247 $ 87,958 7/1/2021 Senior Civil Engineer 1 E $ 105,350 $ 116,158 $ 130,575 7/1/2021 Senior Code Enforcement Officer 1 H $ 70,972 $ 78,247 $ 87,958 7/1/2021 Senior Human Resources Analyst 0 E $ 82,306 $ 90,742 $ 102,005 9/21/2018 Senior Management Analyst 1 E $ 82,306 $ 90,742 $ 102,005 1/18/2021 Senior Office Assistant 0 H $ 46,643 $ 51,423 $ 57,806 5/2/2019 Senior Permit Technician 3 H $ 62,729 $ 69,159 $ 77,742 1/18/2021 Senior Planner 3 E $ 100,283 $ 110,561 $ 124,284 7/1/2021 Senior Public Works Inspector 3 H $ 74,565 $ 82,209 $ 92,412 7/1/2021 Traffic Management Analyst 1 E $ 105,350 $ 116,158 $ 130,575 7/1/2021 TOTAL EMPLOYEES 95
Full time 87
**Part time 8
Council
Council
Council
Mayor
Council
TOTAL COUNCIL 5
TOTAL STAFF including City Council 100
BENEFIT ELIGIBLE 87