Agenda packet — Kerman City Council, February 25, 2026

CITY COUNCIL REGULAR MEETING AGENDA
Wednesday, February 25, 2026 at 6:00 PM
City Hall, 850 S. Madera Avenue, Kerman, CA 93630
LEVINE ACT CONTRIBUTION PROHIBITIONS AND MANDATORY DISCLOSURE. The Political Reform Act in Govt Code Section 84308 restricts campaign contributions over $500 to a decision-making public official from a party or participant or their agent in a proceeding involving a contract, license, permit or entitlement for use. The Act requires disclosure of the contribution and recusal where a decision-maker has received $500 or more from a party or participant to a proceeding in the prior 12 months. Participants and agents are required to make this disclosure as well.

A Council Member’s disclosure should be made when the agenda item is called and must include the name of the party, participant, or agent, and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made.

CONFLICT OF INTEREST DISCLOSURES AND RECUSAL. City Council Members with a conflict of interest under the Political Reform Act are required to make disclosure when the item is called and recuse themselves.

1. OPENING CEREMONIES
A. Call to Order
B. Roll Call
C. Invocation
D. Flag Salute

2. AGENDA APPROVAL/ADDITIONS/DELETIONS
To accommodate members of the public or convenience in the order of presentation, items on the agenda may not be presented or acted upon in the order listed.

3. PRESENTATIONS/CEREMONIAL MATTERS
A. Proclamation - American Heart Health Month
1 4. PUBLIC FORUM (for matters not on agenda)
This portion of the meeting is reserved for members of the public to address the Council on items of interest that are not on the Agenda and are within the subject matter jurisdiction of the Council.

Speakers shall be limited to three minutes. It is requested that no comments be made during this period on items on the Agenda. Members of the public wishing to address the Council on items on the Agenda should notify the Mayor when that Agenda item is called, and the Mayor will recognize your discussion at that time. It should be noted that the Council is prohibited by law from taking any action on matters discussed that are not on the Agenda. Speakers are asked to please use the microphone, and provide their name and address.

5. CONSENT CALENDAR
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the audience or a Council Member may request an item be removed from the Consent Calendar and it will be considered separately.

A. SUBJECT: Minutes - February 11, 2026
RECOMMENDATION: Council approve minutes as presented.

B. SUBJECT: Warrants (JA)

1. Nos. 33971-34090 $1,225,029.65 no ACH.

RECOMMENDATION: Council approve warrants and electronic bank transfers as presented. (Pursuant to Government Code 37208)
C. SUBJECT: Payroll (JA)
1/18/26 to 1/31/26: $275,111.39; Retro Pay & Other: $0.00; Overtime: $7,761.32; Holiday:
$2,515.92; Standby: $2,093.71; Comp Time Earned: 100.74 RECOMMENDATION: Council approve payroll as presented.

D. SUBJECT: Monthly Investment Report (JA)
RECOMMENDATION: Council accept monthly investment report as presented.

E. SUBJECT: Rotary Park Ballfield Lighting Project (TJ) RECOMMENDATION: It is recommended that City Council by motion:

1. Rescind Resolution 26-07

2. Adopt resolution approving budget amendments to appropriate funds for the Rotary Park Ballfield Lights Replacement, awarding contract to Techline Sport Lighting in the amount of $187,807.10, and authorize the City Manager to sign the contract. 2 6. PUBLIC HEARINGS – None.

7. DEPARTMENT REPORTS
A. SUBJECT: Purchase of a 2026 CASE CE 580SV CP, Loader/Backhoe from Sequoia Equipment Co., Inc. Under Sourcewell Contract #011723-CNH, Using Authorized Grant Funds from the SB 1383 Local Assistance Grant Program (MB)
RECOMMENDATION: That Council adopt resolution approving purchase order with Sequoia Equipment Co., Inc. under Sourcewell Contract #011723-CNH for purchase of a 2026 CASE CE, Loader/Backhoe for $154,662.77 with the use of SB 1383 Local Assistance Grant Program funds and authorize the City Manager to sign the contract.

B. SUBJECT: Report on Upcoming Brown Act Teleconferencing and Public Access Requirements and Implementation Required by SB 707 (JAJ and HCM)
RECOMMENDATION: It is recommended that Council receive the report and provide any comments to staff.

8. CITY MANAGER/STAFF COMMUNICATIONS

9. MAYOR/COUNCIL REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS (This portion of the meeting is reserved for the Mayor and Council Members (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items at the request of a Council Member, and (iv) to take action on matters initiated under this section of the agenda items. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.)

10. CLOSED SESSION – None.

11. ADJOURNMENT
3 NOTICE OF AVAILABILITY OF AGENDA MATERIALS: Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office located at 850 S. Madera Ave., Kerman, CA 93630 and on the City website at www.cityofkerman.net.

ADA Compliance and Reasonable Accommodation. The Council has adopted a Reasonable Accommodation Policy, which is available on the City website at www.cityofkerman.net or upon request by emailing the City Clerk at [email protected] or calling (559) 550-1414.

The Policy provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. If you need assistance in order to attend this Council meeting or require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the Council, please contact the City Clerk at (559) 550-1414 or email at [email protected] so such aids or services can be arranged. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation. The meeting room is accessible to persons with physical disabilities.

AGENDA POSTING CERTIFICATION
I, Dalia Santana-Zamudio, Deputy Clerk for the City of Kerman, do hereby declare under penalty of perjury that I caused the above agenda to be posted at City of Kerman Council Chambers at 850 S.

Madera Ave., Kerman, CA 93630 and on the City website at www.cityofkerman.net.

Date: February 20, 2026 /s/ Dalia Santana-Zamudio, Deputy Clerk 4 AMERICAN HEART HEALTH MONTH
WHEREAS, February is celebrated as American Heart Health Month, a crucial time to raise awareness about cardiovascular disease—the leading cause of death in the U.S.—and to encourage proactive heart-healthy lifestyles; and
WHEREAS, American Heart Health Month is nationwide, and there is global effort to encourage individuals to know their risks, manage blood pressure, and improve daily habits to prevent, and in some cases, reverse, heart disease; and WHEREAS, American Heart Health Month was founded in 1964 by President Lyndon B. Johnson to emphasize that small, consistent changes can lead to significant, lasting heart health improvement; and
WHEREAS, the goal of American Heart Health Month is to fight cardiovascular disease, including stroke and coronary artery disease, which affects millions and is often preventable through lifestyle adjustments; and
WHEREAS, several healthy habits have been shown to be effective in reducing heart health risks including:

Eat Smart - by consuming a balanced, nutritious diet, limiting processed foods and sodium.

Move More - and aim for regular physical activity, such as 150 minutes of moderateintensity exercise per week.

Monitor your Vitals - and regularly track blood pressure and cholesterol levels.

Quit Smoking - and avoid tobacco, which is a major risk factor for heart disease.

Prioritize Self-Care - by managing stress through yoga, meditation, or finding moments of serenity, which directly impacts blood pressure.

Celebrate “National Wear Red Day” - in February to raise awareness about heart disease, especially in women, and
Get Trained - in CPR and AED skills to save lives.

NOW, THEREFORE, BE IT PROCLAIMED, the City Council of the City of Kerman proclaims the Month of February as American Heart Health Month and encourages everyone to practice proactive heart-healthy lifestyles.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Kerman to be affixed on this 25th day of February 2026. ________________________
Maria Pacheco
Mayor
5 Section 3, Item A.

CITY COUNCIL REGULAR MEETING MINUTES
Wednesday, February 11, 2026 at 6:00 PM
City Hall, 850 S. Madera Avenue, Kerman, CA 93630

1. OPENING CEREMONIES
A. Call to Order – 6:03 p.m.

B. Roll Call – All members present except for Mayor Pacheco and Councilmember Herrera.

C. Invocation – Moment of silence was observed.

D. Flag Salute – Performed.

Councilmember Herrera arrived at 6:05 p.m.

2. AGENDA APPROVAL/ADDITIONS/DELETIONS
Motion made by Councilmember Hall, Seconded by Councilmember Dhaliwal.

Ayes: Hall, Dhaliwal, Herrera, Yep
Noes: None
Abstain: None

Absent: Pacheco
Motion passed 4-0-0-1.

3. PRESENTATIONS/CEREMONIAL MATTERS
A. Employee Recognition - Presentation of 20-year service awards to Public Works Director, Michael Barajas, and Finance Director, Josefina Alvarez.

4. PUBLIC FORUM – Michael Yamamura, Youth Leadership Institute.

5. CONSENT CALENDAR
A. SUBJECT: Minutes - January 28, 2026
RECOMMENDATION: Council approve minutes as presented.
6 Section 5, Item A.

B. SUBJECT: Warrants (JA)

1. Nos. 33898-33970 $193,678.62 ACH $125,084.84.

RECOMMENDATION: Council approve warrants and electronic bank transfers as presented. (Pursuant to Government Code 37208)
C. SUBJECT: Payroll (JA)
1/3/26 to 1/17/26: $259,987.35; Retro Pay & Other: $653.19; Overtime: $7,337.53; Holiday:
$0.00; Standby: $2,572.35; Comp Time Earned: 60.60
RECOMMENDATION: Council approve payroll as presented.

D. SUBJECT: Resolution Accepting the FY 24/25 Street Sealing Project and Authorizing Filing of the Notice of Completion (JG)
RECOMMENDATION: Council by motion adopt the resolution accepting the FY 24/25 Street Sealing Project and authorizing the City Engineer to record the Notice of Completion. – Res. 26-05
E. SUBJECT: Resolution Approving Amendment No. 1 to the Community Development Block Grant Agreement for the Plaza Veterans Park Project (JG)
RECOMMENDATION: Council by motion adopt the resolution approving Amendment No. 1 to the Community Development Block Grant (CDBG) Agreement 25-013 with the County of Fresno for the Plaza Veterans Park Project and authorizing the City Manager to execute it. – Res. 26-06
Motion made by Councilmember Herrera, Seconded by Councilmember Hall.

Ayes: Herrera, Hall, Dhaliwal, Yep
Noes: None
Abstain: None

Absent: Pacheco
Motion passed 4-0-0-1.

6. PUBLIC HEARINGS - None

7. DEPARTMENT REPORTS
A. SUBJECT: Award of Contract for Rotary Park Ballfield Lights Replacement and Approval of Budget Amendment (TJ)
RECOMMENDATION: Council by motion adopt resolution approving budget amendments to appropriate funds for the Rotary Park Ballfield Lights Replacement and awarding contract to 7 Section 5, Item A.

Techline Sport Lighting in the amount of $179,5000 and authorize the City Manager to sign the contract. – Res. 26-07
Motion by Councilmember Herrera, Seconded by Councilmember Hall.

Ayes: Herrera, Hall, Dhaliwal, Yep
Noes: None
Abstain: None

Absent: Pacheco
Motion passed 4-0-0-1.

B. SUBJECT: Discussion Regarding Madera Avenue Streetscape Design (JAJ) RECOMMENDATION: Council to discuss bench placement as part of Madera Avenue Streetscape Project with possible direction to Staff.

Motion by Councilmember Herrera to conduct a survey. No Second, motion failed.

Motion by Councilmember Hall to leave benches as is, and staff address individual concerns as needed, Seconded by Councilmember Dhaliwal.

Ayes: Hall, Dhaliwal, Herrera, Yep
Noes: None
Abstain: None

Absent: Pacheco
Motion passed 4-0-0-1.

8. CITY MANAGER/STAFF COMMUNICATIONS

9. MAYOR/COUNCIL REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS 2026 Council Workplans and Goal Setting Workshop tentatively scheduled for March 18, 2026, at 6:00 p.m. pending confirmation of Council’s availability. Mayor Pro Tem Yep requests Code of Conduct to be reviewed during the workshop.

10. CLOSED SESSION – None.

11. ADJOURNMENT – 7:01 p.m.

MINUTES CERTIFICATION
I, Dalia Santana-Zamudio, Deputy Clerk for the City of Kerman, do hereby declare under penalty of perjury that the above minutes are a true depiction of all actions taken at the City Council meeting held on the first date above written at City Hall, 850 S. Madera Ave, Kerman, CA.

Date: February 12, 2026 /s/ Dalia Santana-Zamudio, Deputy Clerk 8 Section 5, Item A.

Accounts Payable
User:

Printed:

VSandoval
2/18/2026 3:51 PM
Checks by Date - Summary by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
33971 UB*02052 EDNA AYALA 02/03/2026 114.11
33972 UB*02049 SAMUEL & EFREN CARRANZA 02/03/2026 23.84 33973 UB*02056 J H BOYD ENTERPRISES 02/03/2026 2,979.76 33974 UB*02051 KERMAN VIDEO & BALLO0NS 02/03/2026 143.79 33975 UB*02053 ROBERT LINDAHL 02/03/2026 33.93
33977 UB*02050 BIANEY RESENDIZ DIAZ 02/03/2026 182.83
33978 UB*02058 PREMJEEVAN SINGH SIDHU 02/03/2026 269.07 33979 UB*02055 KARTAR SINGH 02/03/2026 220.45
33980 UB*02048 JOSE VALDOVINOS 02/03/2026 64.36
33981 UB*02054 OR YOLANDA SANDOVAL 02/03/2026 12.10
Total for 2/3/2026: 4,044.24
33982 11708 ALTEC INDUSTRIES INC 02/05/2026 1,395.37
33983 12537 AMERITAS GROUP INSURANCE CORP- DENTAL CLAIMS 02/05/2026 1,918.62 33984 12530 APOLLO HEALTH INC 02/05/2026 600.00
33985 12935 BACKFLOW SOLUTIONS INC 02/05/2026 500.00
33986 10617 C A REDING CO INC 02/05/2026 47.06
33987 10076 CALIFORNIA POLICE CHIEFS ASSOC 02/05/2026 200.00 33988 11690 CLAWSON MOTORSPORTS 02/05/2026 215.36
33989 10102 CODE PUBLISHING COMPANY 02/05/2026 924.00
33990 10103 COLONIAL LIFE 02/05/2026 1,557.43
33991 10104 COMCAST 02/05/2026 498.48
33992 10114 CROWN SHORT LOAD CONCRETE 02/05/2026 1,290.26 33993 11382 DATA TICKET INC 02/05/2026 127.22
33994 10133 DEPARTMENT OF TRANSPORTATION 02/05/2026 2,653.10 33995 10571 DITCH WITCH 02/05/2026 494.88
33996 10619 EDD 02/05/2026 994.00
33997 10157 FERGUSON ENTERPRISES INC 02/05/2026 7,573.76 33998 12926 FLOCK GROUP INC 02/05/2026 36,150.00
33999 10800 FRESNO OXYGEN #5 02/05/2026 1,086.65
34000 12379 GILL CHEVROLET 02/05/2026 114.35
34001 11647 GLEIM CROWN PUMP INC 02/05/2026 266.63
34002 11358 GREAT AMERICA FINANCIAL SERVICES02/05/2026 405.71 34003 10514 ICAD INC 02/05/2026 2,635.00
34004 11946 MIKE KING 02/05/2026 100.00
34005 10249 LEAGUE OF CALIFORNIA CITIES 02/05/2026 205.93 34006 12928 MALLORY SAFETY AND SUPPLY LLC 02/05/2026 352.46 34007 10260 METRO UNIFORM & ACCESSORIES 02/05/2026 430.07 34008 10261 MID VALLEY DISPOSAL INC 02/05/2026 12,992.00 34009 10265 MONTOY LAW CORPORATION 02/05/2026 6,678.00
34010 10722 DILBER NIJJER 02/05/2026 115.32
34011 12204 NORTHERN CALIFORNIA RECREATION02/05/2026 473.99 34012 10282 OFFICE DEPOT 02/05/2026 1,048.51
34013 10289 P.G.& E. 02/05/2026 6,092.21
34014 12523 PAMOIST PET HOSPITAL 02/05/2026 725.50
34015 12026 PRECISION CIVIL ENGINEERING INC 02/05/2026 7,537.75 AP Checks by Date - Summary by Check Date (2/18/2026 3:51 PM) Page 1 9 Section 5, Item B.

Check No Vendor No Vendor Name Check Date Check Amount
34016 12524 R&S ERECTION TRI-COUNTY INC 02/05/2026 1,162.50 34017 11041 ROSENBALM ROCKERY 02/05/2026 220.38
34018 12475 SAN JOAQUIN PEST CONTROL 02/05/2026 133.00
34019 12590 DALIA SANTANA ZAMUDIO 02/05/2026 90.00
34020 10332 SEBASTIAN 02/05/2026 1,983.44
34021 11907 SPRINGBROOK HOLDING COMPANY LLC02/05/2026 2,272.00 34022 12932 THE BRIEFING ROOM LLC 02/05/2026 2,131.73
34023 10754 THE HOME DEPOT PRO-SUPPLY WORKS02/05/2026 1,026.01 34024 12934 UGS MEDICAL 02/05/2026 510.64
34025 10168 UNITY IT 02/05/2026 9,780.76
34026 11328 VSS INTERNATIONAL 02/05/2026 1,250.00
34027 10401 WALLYS TIRE AND WHEEL 02/05/2026 101.15
34028 10413 YAMABE & HORN ENGINEERING INC 02/05/2026 155,676.76 Total for 2/5/2026: 274,737.99
34029 11493 24 / 7 PET VETS 02/13/2026 218.70
34030 11749 2THRIVE MEDIA LLC 02/13/2026 506.31
34031 11387 LUISA AGUIRRE 02/13/2026 688.00
34032 10021 ALERT O LITE 02/13/2026 1,116.03
34033 12537 AMERITAS GROUP INSURANCE CORP- DENTAL CLAIMS 02/13/2026 1,196.40 34034 10035 AQUA NATURAL SOLUTIONS 02/13/2026 957.57
34035 10040 AT&T MOBILITY 02/13/2026 2,316.38
34036 11355 BADGER METER 02/13/2026 443.13
34037 10061 BSK ASSOCIATES 02/13/2026 230.00
34038 10062 BSN SPORTS 02/13/2026 1,851.47
34039 10617 C A REDING CO INC 02/13/2026 241.03
34040 10075 CALIFORNIA PEACE OFFICERS ASSC 02/13/2026 721.00 34041 10078 CALIFORNIA STATE DISBURSEMENT 02/13/2026 969.23 34042 12844 CALIFORNIA STATE DISBURSEMENT CALIFORNIA STATE DISBURSEMENT 02/13/2026 161.53 34043 10452 CITY OF FRESNO WMD 02/13/2026 627.50
34044 12072 CRANE TEC ENTERPRISES INC 02/13/2026 16,485.80 34045 10114 CROWN SHORT LOAD CONCRETE 02/13/2026 1,656.42 34046 12521 EDIS 02/13/2026 11,800.71
34047 10148 ENTENMANN-ROVIN CO 02/13/2026 44.23
34048 11550 FRESNO COUNTY SHERIFFS OFFICE - CIVIL UNIT 02/13/2026 137.00 34049 10162 FRESNO COUNTY TREASURER 02/13/2026 26,375.24 34050 10842 FRESNO ECONOMIC OPPORTUNITIES COMMISSION 02/13/2026 252.00 34051 10166 FRESNO-MADERA AGENCY ON AGING 02/13/2026 18.81 34052 12379 GILL CHEVROLET 02/13/2026 163.48
34053 12937 ANGELA GONZALEZ 02/13/2026 150.00
34054 10185 GRAINGER 02/13/2026 495.04
34055 11358 GREAT AMERICA FINANCIAL SERVICES02/13/2026 472.68 34056 12617 INTIME 02/13/2026 6,840.00
34057 10219 JENSEN & PILEGARD INC 02/13/2026 16.20
34058 10234 KERMAN FLORAL & GIFTS 02/13/2026 94.81
34059 10261 MID VALLEY DISPOSAL INC 02/13/2026 158,121.07 34060 11965 MISSION UNIFORM SERVICE 02/13/2026 2,812.68 34061 12933 MTI ENTERPRISES INC 02/13/2026 66.42
34062 11892 MUNIQUIP LLC 02/13/2026 1,774.82
34063 11743 MV TRANSPORTATION INC 02/13/2026 145.00
34064 12204 NORTHERN CALIFORNIA RECREATION02/13/2026 12,602.10 34065 10282 OFFICE DEPOT 02/13/2026 504.23
34066 10286 O'REILLY AUTOMOTIVE INC 02/13/2026 3,373.46 34067 10289 P.G.& E. 02/13/2026 16,487.25
34068 12523 PAMOIST PET HOSPITAL 02/13/2026 775.25
34069 10301 PETTY CASH 02/13/2026 296.66
AP Checks by Date - Summary by Check Date (2/18/2026 3:51 PM) Page 2 10 Section 5, Item B.

Check No Vendor No Vendor Name Check Date Check Amount
34070 12026 PRECISION CIVIL ENGINEERING INC 02/13/2026 11,247.50 34071 12842 PRIMO BRANDS 02/13/2026 21.88
34072 10319 RENO'S HARDWARE 02/13/2026 1,587.47
34073 11714 ROD CARSEY 02/13/2026 11,796.77
34074 12923 RWE CLEAN ENERGY DCE OPERATIONS LLC 02/13/2026 8,070.62 34075 10327 SAFETY KLEEN SYSTEMS INC 02/13/2026 325.45
34076 12936 ALEJANDRO SANCHEZ 02/13/2026 75.00
34077 10862 SIGNMAX 02/13/2026 271.68
34078 10337 SLUMBERGER LUMBER 02/13/2026 1,628.11
34079 10603 SOLENIS LLC 02/13/2026 5,240.28
34080 10342 STATE CONTROLLER'S OFFICE 02/13/2026 14.22
34081 10345 STATE OF CALIFORNIA 02/13/2026 50.00
34082 11460 SUPERIOR POOL PRODUCTS LLC 02/13/2026 986.22 34083 12917 SURF THRU INC 02/13/2026 433.50
34084 10863 SWRCB 02/13/2026 120.00
34085 10357 TAYLOR MADE IRRIGATION 02/13/2026 15.22
34086 10015 THE ADVANCE GROUP INC 02/13/2026 107.38
34087 10754 THE HOME DEPOT PRO-SUPPLY WORKS02/13/2026 177.25 34088 12290 VERIZON 02/13/2026 1,629.70
34089 12898 LIZBETH VILLACANA 02/13/2026 150.00
34090 11328 VSS INTERNATIONAL 02/13/2026 628,093.53
Total for 2/13/2026: 946,247.42
Report Total (119 checks): 1,225,029.65
AP Checks by Date - Summary by Check Date (2/18/2026 3:51 PM) Page 3 11 Section 5, Item B.

CITY OF KERMAN PAYROLL REPORT

RETRO PAY GROSS COMP TIME
& OTHER Hours Amount Hours Amount Hours Amount SALARY EARNED Grand Total $ 275,111.39 $ - 154.64 $ 7,761.32 132.00 $ 2,515.92 79.00 $ 2,093.71 $ 287,482.34 100.74 PAY PERIOD: January 18, 2026 - January 31, 2026
OVERTIME HOLIDAY at 1/2 TIME STANDBY Salary

Page 1 ends

12 Section 5, Item C.

Pacific Member Bank Irvine 615-030525-245 5.00% 3/15/24 9/15/25 243,000.00 (243,000.00) - - 6,124.93 Discover Bank Greenwood 615-030525-245 3.55% 9/20/22 9/22/25 245,000.00 (245,000.00) - - 4,432.15 BMW Bank North Amer Salt Lake 615-030525-245 0.50% 9/25/20 9/25/25 249,000.00 (249,000.00) - - 627.62 Bank of Hapoalim B M New York 615-030525-245 5.05% 4/24/24 10/29/25 200,000.00 (200,000.00) - - 5,063.84 Flagstar Bank National Association 615-030525-245 5.20% 6/11/24 1/13/26 243,000.00 (243,000.00) - - 7,408.50 US Government Bonds
Federal Home Loan Bank 615-030525-245 5.00% 10/29/24 10/30/29 500,000.00 (500,000.00) - - 6,250.00 Federal Home Loan Bank 615-030525-245 4.80% 5/28/25 5/15/28 500,000.00 (500,000.00) - - 5,133.33 Federal Home Loan Bank 615-030525-245 4.50% 6/30/25 6/23/28 280,000.00 (280,000.00) - - 2,905.00 Federal Home Loan Bank 615-030525-245 4.50% 3/24/25 3/24/28 251,000.00 (251,000.00) - - 5,647.50 Federal Home Loan Bank 615-030525-245 4.75% 10/30/24 10/30/29 500,000.00 (500,000.00) - - 11,875.00 Federal Home Loan Bank 615-030525-245 4.50% 1/30/25 7/30/27 500,000.00 (500,000.00) - - 16,875.00 Federal Home Loan Bank 615-030525-245 4.52% 5/7/25 11/7/28 503,000.00 (503,000.00) - - 11,367.80 Federal Home Loan Bank 615-030525-245 5.00% 5/28/25 5/14/30 500,000.00 (500,000.00) - - 11,527.78 Federal Home Loan Bank 615-030525-245 4.55% 8/19/25 8/19/30 - - - 7,899.31 Federal Home Loan Bank 615-030525-245 4.50% 7/30/25 7/28/28 - - - 11,125.00 Federal Home Loan Bank 615-030525-245 4.00% 10/30/25 10/30/28 - - - 6,000.00 Federal Home Loan Bank 615-030525-245 4.20% 9/24/25 9/13/30 750,000.00 750,000.00 749,752.50 - Federal Home Loan Bank 615-030525-245 4.00% 10/15/25 10/15/29 535,000.00 535,000.00 533,935.35 - Federal Home Loan Bank 615-030525-245 4.00% 10/30/25 10/22/29 600,000.00 600,000.00 599,580.00 - Federal Home Loan Bank 615-030525-245 4.20% 11/26/25 11/26/29 525,000.00 525,000.00 524,522.25 - Federal Home Loan Bank 615-030525-245 4.15% 11/28/25 5/28/26 525,000.00 525,000.00 523,440.75 - Federal Home Loan Bank 615-030525-245 4.15% 1/28/26 1/28/31 750,000.00 750,000.00 749,647.50 - Federal Home Loan Bank 615-030525-245 4.10% 12/30/25 12/30/30 500,000.00 500,000.00 497,880.00 - United Security Bank CD
United Security Bank 1317802 4.75% 2/2/24 2/2/26 250,000.00 250,000.00 250,000.00 - United Security Bank 1317802 4.75% 6/27/24 6/27/26 250,000.00 250,000.00 250,000.00 - Average Rate 4.26%
Total CD's 5,214,000.00 (529,000.00) - 4,685,000.00 4,678,758.35 120,558.16 Securities America Sweep Program
Beginning Balance 67.00 67.00
Transfers In/(Out) 7/1-7/31/25 19,482.01 19,482.01
8/1-8/31/25 (19,549.01) (19,549.01)
9/16-9/30/25 537,687.20 537,687.20
10/1-10/31/25 -512413.89 (512,413.89)
11/1-11/28/25 -24114.73 (24,114.73)
12/15-12/30/25 -1154.46 (1,154.46)
1/1-1/30/26 11174.2 11,174.20

67.00 11,111.32 - 11,178.32 11,178.32 -
13 Section 5, Item D.

CITY OF KERMAN
CD/Securities Portfolio
As of January 31, 2026 6/30/2025 6/30/2026 FY to Date
Interest Rate/ Opening Maturity Book Additions/ Book Interest Institution Account Number Trans. Date Date Date Balance (Deletions) Cashed In Balance Fair Value Paid Local Agency Investment Fund
Beginning Balance 98-10-400 18,458,212.85 18,458,212.85 - Interest 4.40% 7/15/25 202,228.94 202,228.94 202,228.94

4.34% 10/15/25 203,843.34 203,843.34

4.20% 1/15/26 199,464.05 199,464.05
- -
Transfers In/(Out) -
-
-
Total - LAIF 4.31% 18,458,212.85 605,536.33 - 19,063,749.18 19,063,749.18 202,228.94 Central Valley Money Market Acct 015030960
Beginning Balance 3,649,281.76 3,649,281.76
Interest 7/31/25 247.95 247.95 247.95
8/31/25 231.97 231.97
9/30/25 255.98 255.98
10/31/25 208.55 208.55
11/30/25 162.64 162.64
12/31/25 158.82 158.82
1/31/26 75.65 75.65
- -
Transfers In/(Out) -
10/14/25 (1,000,000.00) (1,000,000.00)
12/22/25 (1,500,000.00) (1,500,000.00)
-

0.08% -
3,649,281.76 (2,498,658.44) - 1,150,623.32 1,150,623.32 247.95 Subtotal All City Investments 2.88% 27,321,494.61 (2,422,122.11) - 24,899,372.50 24,893,130.85 323,035.05 27,321,561.61 (2,411,010.79) - 24,910,550.82 24,904,309.17 323,035.05 Market Value Adjustment (6,241.65)
(2,411,010.79)
(2,411,010.79)
-
Total Investments
14 Section 5, Item D.

STAFF REPORT
MEETING DATE: February 25, 2026
PRESENTER: Theresa Johnson, Community Services Director SUBJECT: Rotary Park Ballfield Lighting Project (TJ)
RECOMMENDATION: It is recommended that City Council by motion:

1. Rescind Resolution 26-07

EXECUTIVE SUMMARY:

On February 11, 2026, City Council approved Resolution 26-07 approving a contract with Techline Sport Lighting in the amount of $179,500.00 for the Rotary Park Ballfields lighting replacement project. As noted in the Staff Report for that resolution, the purchase was conducted pursuant to a Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Sourcewell. Under this agreement, Sourcewell conducted a competitive procurement process on behalf of participating agencies. This approach—commonly referred to as “piggybacking”—maximizes cost savings and staff efficiency by leveraging cooperative purchasing and volume-based pricing. Through this competitive process, Techline Sports Lighting was identified as the qualified contractor for the Ballfield Light Replacement Project.

Upon further coordination with Techline, it was determined that their original quote for materials and labor did not include sales tax for the equipment portion of the contract.

The additional cost to the approved project is $8,037.10, bringing the new total to $187,807.10.

Staff notes that even with this additional sales tax amount this contract total amount is still lower than others considered.

FISCAL IMPACT:

The total cost of the ballfield lighting project increases from $179,500 to 187,807.10 to include sales tax. As previously approved, the project costs are provided for from the Fiscal Year 2025- 2026 Capital Projects Budget and the remainder from the unallocated General Fund Reserve.

ATTACHMENTS:

A. Resolution w/Exhibit
15 Section 5, Item E.

Attachment ‘A’
RESOLUTION NO. 26-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN RESCINDING RESOLUTION NO. 26-07 AND AWARDING CONTRACT TO TECHLINE SPORT LIGHTING WHICH INCREASES THE AUTHORIZED CONTRACT FROM $179,000 TO $187,807.10 TO INCLUDE SALES TAX AND

APPROVING RELATED BUDGET AMENDMENTS
WHEREAS, a contract for the Rotary Park Ballfield Lighting Project was approved by Resolution 26-07 in the amount of $179,000 on February 11, 2026; and WHEREAS, since that time the City determined that the Contractor/Supplier did not include sales tax for the materials, believing the City was tax exempt; and WHEREAS, the City of Kerman is not sales tax exempt on material purchases; and WHEREAS, Resolution 26-07 approved the project at a cost of $179,000 which now needs to be rescinded due to the omission of sales tax in the amount of $8,037.10 with which now the total project cost of $187,807.10 exceeds the authority approved under Resolution 26-07; and WHEREAS, the Fiscal Year 2025-2026 Budget included a line item for the purchase the Rotary Park Ballfield Lights which is insufficient to make said purchase thus requiring an amendment to the Budget; and
WHEREAS, amendments are requested for the Fiscal Year 2025-26 budget for one-time emergency projects; and
WHEREAS, the Fiscal Year 2025-26 Budget amendment request totals $187,807.10 as set forth in Exhibit ‘A’.

NOW, THEREFORE, the City Council of the City of Kerman hereby resolves as follows:

1. The foregoing recitals are true and correct and incorporated by reference.

2. Resolution No. 26-07 is hereby rescinded and superseded by this Resolution.

3. The Council approves amendments to expenditures for the Fiscal Year 2025-26 budget in the General Fund Capital Budget by increasing the amount allocated for the Rotary Park Ballfield Light Replacement Project from $40,000 to $187,807.10.

4. Upon the recommendation of staff, the Council awards the Rotary Park Ballfield Lights Replacement contract to Techline Sports Lighting in the amount of One hundred eighty-seven thousand eight hundred and seven dollars and ten cents $187,807.10. A copy of the revised agreement which now includes sales tax is attached and incorporated herein by reference as Exhibit ‘A’.
16 Section 5, Item E.

5. The City Manager is authorized to sign the agreement with Techline Sports Lighting on behalf of the City of Kerman.

6. This resolution is effective upon adoption.

The foregoing resolution was adopted by the City Council of the City of Kerman at a regularly scheduled meeting held on the 25th day of February 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

The foregoing resolution is hereby approved.
_________________________
Maria Pacheco
ATTEST: Mayor
__________________________
Dalia Santana-Zamudio
Deputy City Clerk
17 Section 5, Item E.

I -

ECHLIHE

SPORTS LIGHTING
15303 Storm Drive • Austin, Texas 78734
(800) 500-3161 · www.sportlighting.com
Customer: City of Kerman
Project Description:

Date: Feb. 3, 2026
Revised: Feb. 19 2026
Techline Sports Lighting will retrofit existing sports lighting for City of Kerman - Rotary Park Baseball fields per lighting design number 26-5204-BB as outlined below. Scope of work includes demo of existing HID fixtures, mounting, aiming, and terminal connections of new LED fixtures.

Existing main distribution panel, breakers, switching, and induvial conduit/wiring run to each pole is to be remain and be reused. Lighting meets all requirements of the Illumination Engineering Society of No11h America. Purchased through Sourcewell Contract 041123-TCE (Exhibit A).

Inclusions: (40) TSL 800Watt Fixtures w extended visors ( 40) Slip fitter mounting brackets
Exclusions:

Material Amount
(1) Synapse Control Hub w/ 5 years CLOUD Connect (On/Off Only) Retrofit Installation Hardware
10 year warranty on all products provided by Techline
Delivery of all equipment
Demolition of existing sports lighting ballast and fixtures (Disposal by owner) Mounting, aiming, and commissioning of fixtures
Disposal of existing sports lighting fixtures and ballast All permits, fees, and inspections associated with this project Sales Ta)1.

Sales Tax on materials (8.98%)
= $89,5000.00
= 8,037.10
Terms of Payment:

Due upon Order = $50,000.00
Due After Delivery = $50,000.00
Due on com letion = $79,500.00
Sales Tax on material= 8,307.10
otal =$187,807.10
Exhibit 'A'
18 Section 5, Item E.
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52 Section 5, Item E.

STAFF REPORT
MEETING DATE: February 25, 2026
PRESENTER: Michael Barajas, Public Works Director
SUBJECT: Purchase of a 2026 CASE CE 580SV CP, Loader/Backhoe from Sequoia Equipment Co., Inc. Under Sourcewell Contract #011723-CNH, Using Authorized Grant Funds from the SB 1383 Local Assistance Grant Program (MB)
RECOMMENDATION: That Council adopt resolution approving purchase order with Sequoia Equipment Co., Inc. under Sourcewell Contract #011723-CNH for purchase of a 2026 CASE CE, Loader/Backhoe for $154,662.77 with the use of SB 1383 Local Assistance Grant Program funds and authorize the City Manager to sign the contract.

EXECUTIVE SUMMARY:

The City of Kerman has been awarded an SB 1383 Local Assistance Grant in the amount of $75,000.00. This funding of $75,000.00 has been specifically allocated and pre-approved for the purchase of a Loader/Backhoe.

The Case Loader/Backhoe will be purchased from Sequoia Equipment Co. through their Sourcewell Contract #011723-CNH. a cooperative purchasing program that streamlines the acquisition process by leveraging competitively awarded contracts. The City is a participating entity under the Sourcewell Contract with Sequoia and receives the benefits of that contract.

This approach ensures compliance with procurement standards while providing cost-effective and efficient purchasing for the City. Through Sourcewell, the City benefits from pre-negotiated pricing and access to vetted suppliers, simplifying procurement, and ensuring the best value for SB 1383-related activities.

DISCUSSION:

The City applied for an SB 1383 Local Assistance Grant Program FY 2022-23 to the Department of Resources Recycling & Recovery (CalRecycle) in November 2023 and received $75,000.00 in February 2024. The funding will be utilized to promote organic waste activities by handling, transporting, and delivering composted materials where the Public Works staff identified a Case Loader/Backhoe that was an eligible expenditure under the SB 1383 Local Assistance Grant Program. The total cost of the Loader/Backhoe, with sales tax, is $154,662.77.

FISCAL IMPACT:

The SB 1383 Local Assistance Grant Program will fund $75,000.00, and the remaining cost will be split among the Enterprise, Street, and Landscape and Lighting funds. The amount funded 53 Section 7, Item A.
by the Enterprise, Street, and Landscape and Lighting funds is $79,662.77 and is fully budgeted in the 25/26 Fiscal Year budget.

ATTACHMENTS:

A. Resolution w/Exhibits
54 Section 7, Item A.

Attachment ‘A’
RESOLUTION NO. 26-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN APPROVING PURCHASE ORDER WITH SEQUOIA EQUIPMENT CO., INC. UNDER SOURCEWELL CONTRACT #011723- CNH FOR THE PURCHASE OF A 2026 CASE CE, LOADER/BACKHOE FOR $154,662.77 WITH THE USE OF SB 1383 LOCAL ASSISTANCE GRANT PROGRAM FUNDS AND AUTHORIZE THE

CITY MANAGER TO SIGN THE CONTRACT
WHEREAS, the City of Kerman has been awarded an SB 1383 Local Assistance Grant in the amount of $75,000.00; and
WHEREAS, the $75,000.00 in funding has been specifically allocated and pre-approved for the purchase of a Case Loader/Backhoe; and
WHEREAS, the Case Loader/Backhoe will be procured from Sequoia Company, Inc. through Sourcewell Contract #011723-CNH a cooperative purchasing program that streamlines the acquisition process by leveraging competitively awarded contracts; and WHEREAS, this approach ensures compliance with procurement standards while providing cost-effective and efficient purchasing for the City; and WHEREAS, through Sourcewell, the City benefits from pre-negotiated pricing and access to vetted suppliers, simplifying procurement, and ensuring the best value for SB 1383-relative activities; and
WHEREAS, City staff identified a grant opportunity through the Department of Resources Recycling and Recovery (CalRecycle) to fund assets that will be utilized for handling, transporting, and delivering compost procurements, as well as supporting the City’s SB 1383- related activities; and
WHEREAS, the City applied for the SB 1383 Local Assistance Grant Program FY 2022-23 to the Department of Resources Recycling & Recovery (CalRecycle) in November 2023 and received $75,000.00 in February 2024; and
WHEREAS, City staff have identified a Case Loader/Backhoe that meets the criteria in the SB 1383 Local Assistance Grant Program; and
WHEREAS, the total cost, with sales tax, is $154,662.77; and WHEREAS, the SB 1383 Local Assistance Grant Program will fund $75,000.00, and there will be fiscal impact on the Enterprise, Street, and Landscape and Lighting fund accounts. The amount funded by Enterprise, Street, and Landscape and Lighting is $79,662.77 and is fully budgeted in the 25/26 fiscal budget.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Kerman, hereby resolves as follows.
55 Section 7, Item A.

Section 1. The above recitals are true and correct and incorporated herein by reference.

Section 2. The City Council approves use of the SB 1383 Local Assistance Grant Program funds of $75,00.00 for the purchase of 2026 Case CE 580SV CP Loader/Backhoe, with $79,662.77 funded by Enterprise Funds.

Section 3. The Council authorizes the purchase of 2026 Case CE 580SV CP from Sequoia Equipment Company, Inc.. through Sourcewell Contract #011723- CNH in the amount of One Hundred Fifty-Four Thousand Six Hundred SixtyTwo Dollars and Seventy-Seven Cents ($154,662.77). A copy of the Purchase Agreement is attached and incorporated herein by reference as Exhibit ‘A’ and a copy of the Sourcewell Contract is attached as Exhibit ‘B’.

Section 4. The City Manager is authorized to sign the agreement with Sequoia Equipment Company, Inc. on behalf of the City of Kerman.

Section 5. This resolution is effective upon its adoption.

The foregoing resolution was adopted by the City Council of the City of Kerman at the regularly scheduled meeting held on the 25th day of February 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

The foregoing resolution is hereby approved.
_________________________
Maria Pacheco
Mayor
ATTEST:
_________________________
Dalia Santana-Zamudio
Deputy Clerk
56 Section 7, Item A.

Invoice # 001-0
Date 2/17/2026
Time 9:37 AM
PO #: 508SV TLB
Document #: 001-7208
Due Date: 3/10/2026
Salesman: John Alarcon
Ship Via:

Terms: Net 10th
CITY OF KERMAN (8471)
850 S. MADERA AVE.

KERMAN CA 93630
Contact: MICHAEL BARAJAS @ 559.681.1075
Ship To:

Wholegood Sales Order
Reprint
SOURCEWELL ACCT. #18507
Item Number Sales Extended Back Drop
Description Qty Price Amount Disc Subtotal Tax Amount Order Ship EQUIPMENT QUOTE:

CASE 580SV TLB 1.00 $141,925.00 $141,925.00 $141,925.00 $12,737.77 $154,662.77 2026 CASE 580SV LOADER/BACKHOE 4WD T4B
VEHICLE No. 702156382
ENGINE MODEL: FPT F5BFL413B*B
HORSE POWER: 97-GROSS/95-NET

HIGH PRESSURE COMMON RAIL (HPCR)
745287 CAB, 2-DOOR w/HEATER & AC
423078 PILOT CONTROLS w/POWER LIFT
742874 DELUXE AIR SUSPENSION SEAT
742019 AUTO RIDE CONTROL
483015 4WS POWERSHIFT TRANSMISSION
745293 3-SPOOL - AUXILIARY LOADER HYDRAULICS
742471 89" 4-N-1 LOADER BUCKET
742043 14' EXTENDAHOE - EXTERNAL
742388 24" HD TRENCHING BUCKET
742292 HEAVY FRONT CWT - EXTENDAHOE
745291 DNA HYD. COUPLER
745294 1-WAY/2-WAY AUXILIARY HYDRAULICS
442246 STD.STEERING
745283 LED WORK LIGHT PACKAGE
747875 TOOL BOX
745274 HYDRAULIC THUMB OPTION
745121 CASE SITEWATCH TELEMATICS
745131 5-YR ADVANCED SUBSCRIPTION
8393664 19.5L-24 R. TIRES
8288641 12.5-80 18 FRT. TIRES
WARRANTY: 12-MONTHS/UNLIMITED HOURS w/FULL COVERAGE
2-YEAR/2,000-HOUR EXTENDED ENGINE WARRANTY
OPTIONAL: EXTENDED WARRANTY - FULL MACHINE PPP
5-YEARS / 3,000-HOURS
NOTES FOR QUOTE:

MISC. 1.00
PDI: $750.00
INBOUND: $1,362.00
DELIVERY: $350.00
ADD: THUMB KIT $2,810.00
Printed:2/18/2026 7:22 AM

Page 1 of 2 ends

Exhibit 'A'
57 Section 7, Item A.

Invoice # 001-0
Date 2/17/2026
Time 9:37 AM
PO #: 508SV TLB
Document #: 001-7208
Due Date: 3/10/2026
Salesman: John Alarcon
Ship Via:

Terms: Net 10th
CITY OF KERMAN (8471)
850 S. MADERA AVE.

KERMAN CA 93630
Contact: MICHAEL BARAJAS @ 559.681.1075
Ship To:

Wholegood Sales Order
Reprint
SOURCEWELL ACCT. #18507
Item Number Sales Extended Back Drop
Description Qty Price Amount Disc Subtotal Tax Amount Order Ship SALES TAX RATE: 8.975%
Cash Check/Check# CC/CC Type On Acct. Mfg Credit CIT Deposit Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Summary of Charges
$141,925.00 Taxable
$0.00 Non-Taxable
$141,925.00 Subtotal
$12,737.77 Sales Tax
$154,662.77 Total
$0.00 Amount Tendered
$0.00 Change Due
This offer to sell is good for a period of thirty days or less, if specified. Once accepted, it forms a binding sales agreement. There is no cooling-off period. Should you accept this offer in writing by executing this Wholegoood Sales Order. where indicated below, and later decide to cancel your purchase, Sequoia will make a good faith effort to cancel the order to purchase with the manufacturer. However, should Sequoia not be able to cancel the order with the manufacturer, then your deposit is only refundable after the subject equipment is sold to a third party. All costs incurred by Sequoia in connection with this equipment/transaction will be accounted for and deducted from your deposit once the subject equipment is sold to a third party. Any remaining funds from the deposit will then be returned to you.

Exempt Tax Cert #:

Customer Signature Date Expiration Date:

Printed:2/18/2026 7:22 AM

Page 2 of 2 ends

Section 7, Item A.
# 011723-CNH
Rev. 3/2022 1
Solicitation Number: RFP # 011723

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and CNH Industrial America LLC, 700 State Street, Racine, WI 53404 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Heavy Construction Equipment with Related Attachments and Technology from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 14, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Exhibit 'B'
59 Section 7, Item A.
# 011723-CNH
Rev. 3/2022 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference.

It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

60 Section 7, Item A.
# 011723-CNH
Rev. 3/2022 3
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and

61 Section 7, Item A.
# 011723-CNH
Rev. 3/2022 4
x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity

62 Section 7, Item A.
# 011723-CNH
Rev. 3/2022 5
payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;

63 Section 7, Item A.
# 011723-CNH
Rev. 3/2022 6
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should

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note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in

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advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional

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insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional

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requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess

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of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

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G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery;

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and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

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22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell CNH Industrial America LLC
By: __________________________ By: __________________________ Jeremy Schwartz Amy Swett
Title: Chief Procurement Officer Title: Government & Fleet Sales Account Manager–New Holland CE brand
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

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Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC

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Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC

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Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC

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Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC

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Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC

99 Section 7, Item A.

Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC Table 14C: Required Offering of Equipment
Indicate below if the proposer's proposal includes at least one (1) of the following listed types or classes of equipment. Provide additional comments in the text box provided, as necessary.

Line Item Category or Type Offered Comments
78 Wheel loader with published net horsepower (HP)
of at least 300 HP
Yes
No
CASE Construction offers two Wheel
Loader's with published net
horsepower (HP) of at least 300 HP.
79 Wheeled or tracked excavator with a published net
horsepower (HP) of at least 150 HP
Yes
No
Case Construction provides (10) fullsized excavators with a published net horsepower (HP) of at least 150 HP.
80 Motor Grader with a published maximum operating
weight of at least 30,000 lbs.

Yes
No
Case construction has (1) Motor
Grader with a published maximum
operating weight of at least 30,000 lbs.
81 Rough terrain, all terrain, crawler, floating, lattice, or telescopic crane with a published maximum lifting
capacity of at least 300 tons and a published
maximum boom length of at least 150 feet
Yes
No
CNH INDUSTRIAL (Case New Holland
Industrial) does not have Cranes in its
current offering.

Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - CNHI Price pages.zip - Friday January 13, 2023 07:29:27 Financial Strength and Stability - CNHI Annual report & Sustanibility report.zip - Friday January 13, 2023 07:37:31 Marketing Plan/Samples - Buyers Guide back page.docx - Friday January 13, 2023 07:21:33 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information - CNHI Warranty.zip - Friday January 13, 2023 07:32:04 Standard Transaction Document Samples - NH CE and Case CE matrix.zip - Thursday January 12, 2023 14:43:50 Upload Additional Document - CNHI awards, certificates & licenses & Brochures.zip - Friday January 13, 2023 09:54:58

100
Section 7, Item A.
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Section 7, Item A.

STAFF REPORT
MEETING DATE: February 25, 2026
PRESENTER: John Jansons, City Manager
Hilda Cantu Montoy, City Attorney
SUBJECT: Report on Upcoming Brown Act Teleconferencing and Public Access Requirements and Implementation Required by SB 707 (JAJ and HCM)
RECOMMENDATION: It is recommended that Council receive the report and provide any comments to staff.

EXECUTIVE SUMMARY:

The purpose of this agenda item is to review Brown Act requirements under SB 707 with the Council and to advise the Council as to how the City is preparing to ensure the requirements are met in a timely manner. The City Attorney will provide an overview of the legal requirements, and the City Manager will provide information as to how the City is gearing up to meet the requirements.

BACKGROUND:

We have previously provided Council with requirements under SB 707 that go into effect on July 1st. The requirements are as follows:

A. Teleconferencing and Remote Participation Requirements

1. Mandatory Hybrid Meetings: Eligible legislative bodies such as the Kerman City Council must provide hybrid meetings which means an in-person meeting plus a teleconference option for its meetings. The teleconference option must be either a two-way telephonic or audiovisual platform (e.g., zoom). If using audiovisual platforms, a call-in option and active captioning (if available) are required.1

2. Policy Regarding Broadcast Disruption: Prior to July 1, 2026, the City Council must adopt an open session policy regarding hybrid meetings that includes procedures for restoring service in the event of a broadcast disruption. The policy should include: (i) steps to be taken if audio, video, or the entire platform fails, (ii) the appropriate personnel to take corrective action to restore service, and (iii) the procedure to notify the public and resume the meeting upon restoration of service.

1 Gov. Code § 54953.4(b)(1).
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Section 7, Item B.

In addition, the policy should also outline how the City Council will deal with a disruption or disturbance from a member of the public, either in-person or on teleconference, and restore decorum to the meeting. The policy should also address the procedures for accommodating disability requests by a Councilmember or a member of the public in participating in the meeting, as well as define “just cause” and “emergency circumstances” for purposes of remote participation by a Councilmember.

3. One-Hour Recess Requirement: Starting July 1, 2026, if a disruption prevents the public from attending the meeting remotely, the City Council must take a recess and try to restore service. If service cannot be restored within one (1) hour, the City Council must conduct a roll call vote confirming that good faith efforts were made and make a finding that the public interest in continuing the meeting outweighs remote access.2
B. Enhancing Public Engagement

1. Translation of meeting agendas: The City must translate meeting agendas (but not the entire agenda packet) into languages where 20% of the City’s population speaks an applicable foreign language and at the same time that population speaks English less than “very well.” The source of the data must come from the most recent U.S.

Census Bureau’s American Community Survey.

2. Translation of the City website: Similar to meeting agendas, the City’s website must also be translated if 20% of the City’s population speaks an applicable foreign language and at the same time that population speaks English less than “very well.”.

Each translation must be accessible through a prominent direct link posted on the City’s website home page.3

3. Assistance in translation services: The City is required to reasonably assist members of the public who wish to translate a public meeting into any language or wish to receive interpretation provided by another member of the public. SB 707 does not require the City to provide translation services, but only to assist others who choose to engage in translation/interpretation services. However, as you know, the City already complies with this requirement.

4. Translation near posting sites: The City must also provide a freely accessible physical location near where the agendas are posted, and allow the public to post additional translations of the agenda in that location.4

5. Outreach requirements: The City must make reasonable efforts to invite groups that do not traditionally participate in public meetings to attend those meetings. Examples of such groups include the following:

2 Gov. Code § 54953.4(b)(1).
3 Gov. Code § 54953.4(c).
4 Gov. Code § 54953.4(c).
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Section 7, Item B.
a. Media organizations providing news coverage within the City or region, including ethnic and language-specific outlets serving non-English-speaking communities. b. Civil-rights, civic-engagement, neighborhood, and community-based organizations, particularly those active in or serving multilingual or historically marginalized communities.5
C. Teleconferencing for advisory bodies (such as the Planning Commission): SB 707 further standardizes teleconferencing procedures for advisory bodies, such as planning commissions, and other commissions and committees of the City. However, before an advisory body may use teleconferencing, the City Council must first formally authorize it by resolution or policy. Commissioners or Committee members participating remotely must maintain real-time, two-way communication for the duration of the meeting, unless the member has a physical or mental condition meeting ADA disability criteria that results in a need to participate off camera. Further, the bill removes the prior requirement to publicly notice each remote location. Also, SB 707 requires each advisory body to reauthorize its use of teleconferencing every six months by majority vote, confirming that the practice continues to serve the public interest. At this time, staff is focusing on the requirements for Council and will then address a policy for other City advisory bodies including Planning Commission, Recreation Advisory Commission, and Measure M Oversight Committee.

FISCAL IMPACT:

SB 707 is a legislative unfunded mandate of cities which must bear the additional costs associated with compliance. An estimate of costs to implement SB 707 requirements has not been prepared at this time. Anticipated costs include alteration and expansion of Council Chambers audio visual equipment, costs to translate agendas, outreach and website materials, and additional personnel costs for reoccurring staff time necessary to ensure meetings comply with SB 707.

ATTACHMENTS:

None.

5 Gov. Code § 54953.4(3)(C).
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Section 7, Item B.

Kerman City CouncilFebruary 25, 2026

Kerman City Council
February 25, 2026