AGENDA
REGULAR MEETING OF THE
CITY OF KING CITY COUNCIL
AND
Sitting as SUCCESSOR AGENCY OF
THE RDA FOR THE CITY OF KING
TUESDAY APRIL 23, 2024
6:00 P.M.
CITY HALL
212 S. VANDERHURST AVENUE
KING CITY, CALIFORNIA 93930
The City Council meeting will be conducted in hybrid in-person/virtual format.
To join the meeting virtually, please use the link below to join the Zoom meeting:
https://bit.ly/3e0zvaR
Meeting ID: 881 5287 9536
Or by telephone: 1-669-900-9128
Passcode: 052933
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, Please contact the City Clerk's Office (831-386-5925) at least 48 hours prior to the Meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
* Please submit all correspondence for City Council PRIOR to the meeting with a copy to the City Clerk.
CALL TO ORDER
ROLL CALL:
Coucil Members Oscar Avalos, Carlos DeLeon, Robert Cullen, Mayor Pro Tem Carlos Victoria, and Mayor Mike LeBarre
FLAG SALUTE
CLOSED SESSION ANNOUNCEMENTS
SPECIAL PRESENTATIONS
Collins Street Salinas Valley Safe Routes To Schools Pilot Project Presentation 5(A) SALINAS VALLEY SAFE ROUTES TO SCHOOL PILOT PROJECT FINAL.PDF
1. 2.
3. 4.
5. A.
Documents:
Collins Street Salinas Valley Safe Routes To Schools Pilot Project Presentation 5(A) SALINAS VALLEY SAFE ROUTES TO SCHOOL PILOT PROJECT FINAL.PDF
PUBLIC COMMENT
Any member of the public may address the Council for a period not to exceed three minutes’ total on any item of interest within the jurisdiction of this Council that is not on the agenda. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda. Comments should be directed to the Council as a whole and not to any individual Council Member.
Slanderous, profane or personal remarks against any Council Member, staff member or member of the audience is not permitted.
COUNCIL COMMUNICATIONS & COMMITTEE REPORTS
Individual Council Members may comment on Council business, his or her Council activities, City operations, projects or other items of community interest. Council Members may also request staff to report back at a subsequent meeting on any matter or take action to direct staff to prepare a staff report for a future agenda.
Salinas Valley Solid Waste Authority Meeting Highlights 7(A) SALINAS VALLEY SOLID WASTE AUTHORITY MEETING-HIGHLIGHTSMARCH-2024.PDF
STAFF COMMUNICATIONS
Comments presented by the City Manager, City Attorney or other staff on City business and/or announcements.
CONSENT AGENDA
The following items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Members of the audience may speak on any item(s) listed on the Consent Agenda. Any Council Member, the City Manager, or the City Attorney may request that an item be withdrawn from the Consent Agenda to allow for full discussion. The Council may approve the remainder of the Consent Agenda on one motion. Items withdrawn from the Consent Agenda may be considered by separate motions at the conclusion of the discussion of each item.
Consideration: Meeting Minutes Of April 9, 2024, Council Meeting Recommendation: approve and file.
9(A) APRIL 9, 2024 CITY COUNCIL MEETING MINUTES_.PDF
Consideration: City Of King Check Register April 1, Through April 15, 2024 Recommendation: recieve and file.
9(B) STAFF REPORT CC CITY AP 042324.PDF
Consideration: King City Chamber Of Commerce & Agriculture City-Wide Yard Sale And Sidewalk Sale
Recommendation: 1) approve the King City Chamber of Commerce & Agriculture special event permit request for a City-wide Yard Sale and Sidewalk Sale on June 21, 2024 tJ2320242) ill lit fd itdi
A.
Documents:
6. 7.
A.
Documents:
8. 9.
A.
Documents:
B.
Documents:
C.
9(B) STAFF REPORT CC CITY AP 042324.PDF
Consideration: King City Chamber Of Commerce & Agriculture City-Wide Yard Sale And Sidewalk Sale
Recommendation: 1) approve the King City Chamber of Commerce & Agriculture special event permit request for a City-wide Yard Sale and Sidewalk Sale on June 21, 2024 to June 23, 2024; 2) waive all garage sale permit fees and requirements during those days; and 3) waive fees for the special event permit. 9(C) GARAGE SALE SPECIAL EVENT PERMIT.PDF
Consideration: Riverview Gardens Landscape Maintenance District Annual Assessments For Fiscal Year 2024-25
Recommendation:
a. Adopt Resolution No. 2024-4990, initiating proceedings and ordering the assessment engineer, Harris & Associates, to prepare and file a report for the Riverview Gardens Landscape Maintenance District, pursuant to provisions of the Landscaping and Lighting Act of 1972 of the Streets and Highways Code of the State of California.
b. Adopt Resolution No. 2024-4991, preliminarily approving the Engineer's Report which generally describes the improvements or any substantial changes to the improvements for the Riverview Gardens Landscape Maintenance District, pursuant to provisions of the Landscaping and Lighting Act of 1972 of the Streets and Highways Code of the State of California.
c. Adopt Resolution No. 2024-4992, announcing intention to levy and collect assessments within the Riverview Gardens Landscape Maintenance District and fixing time and place for public hearing on the levy of the proposed assessment, pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California. 9(D) SR 1ST RIVERVIEW GARDENS STAFF REPORT FY 2024-2025.PDF
PUBLIC HEARINGS
Consideration: An Ordinance Amending Chapter 7.26 Of Title 7 Of The King City Municipal Code Regarding Public Parks Regulations
Recommendation: City Council introduce an Ordinance amending Chapter 7.26 of Title 7 of the King City Municipal Code pertaining to public park hours to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance. 10(A) PARK HOURS ORDINANCE.PDF
REGULAR BUSINESS
C.
Documents:
D.
Documents:
10. A.
Documents:
11 10(A) PARK HOURS ORDINANCE.PDF
REGULAR BUSINESS
Consideration: FY 2023-24 Mid-Year Financial Report And Consideration Of Mid-Year Budget Adjustments
Recommendation: receive and accept the City’s Fiscal Year 2023-24 Mid-Year Financial Progress Report and approve the Mid-Year Budget Adjustments. 11(A) SR MID YEAR 123123 (002).PDF
CITY COUNCIL CLOSED SESSION
Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded.
Conference With Legal Counsel - Pending Litigation Pursuant To Government Code Section 54956.9(D). Case: HCD V. SHANGRI-LA INDUSTRIES LLC; ET AL Case #24STCV00629
ADJOURNMENT
The City of King is an equal opportunity provider and employer.
Documents:
11. A.
Documents:
12. A.
13. Item No. 5(A)
REPORT TO THE CITY COUNCIL
DATE: APRIL 23, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OCTAVIO HURTADO, PUBLIC WORKS DIRECTOR/CITY
ENGINEER
RE: CONSIDERATION OF COLLINS STREET SALINAS VALLEY
SAFE ROUTES TO SCHOOLS PILOT PROJECT
PRESENTATION
RECOMMENDATION:
It is recommended the City Council receive the presentation on Salinas Valley Safe Routes to School Plan Pilot project on Collins Street.
BACKGROUND:
The Transportation Agency for Monterey County (TAMC), the Monterey County Health Department, and Ecology Action are working with staff from the cities of King City, Gonzales, Soledad, and Greenfield on the Salinas Valley Safe Routes to School Plan. The Safe Routes to School Plan will include recommendations to improve safety for students and families traveling to each of the five public schools in King City. This project is funded through a Caltrans Sustainable Communities Transportation Planning Grant as well as local Measure X funds.
Implementation of a pilot project is the final step in the planning process for King City. The pilot project will install some of the recommendations in the Safe Routes to Schools Plan for one month to allow the community to experience the recommended changes on a pilot basis and provide feedback. These pilot projects are being used in all four Salinas Valley cities to provide data on how the recommendations work in practice, collect community input, and support future grant applications for Safe Routes to Schools infrastructure improvements.
CITY COUNCIL
CONSIDERATION OF THE COLLINS STREET SALINAS VALLEY SAFE
ROUTES TO SCHOOL PILOT PROJECT PRESENTATION
APRIL 23, 2024
PAGE 2 OF 4
DISCUSSION:
The King City Steering Committee identified two locations as the highest priorities for the pilot project: Collins Street at Russ Street, near Santa Lucia Elementary, and King Street at Russ Street, near Del Rey Elementary. The intersection of King and Russ Streets was selected for funding through the participatory budgeting elections process, and changes will be installed there in the near future. Because funding has been identified for that intersection, the planning team focused on Collins Street near Santa Lucia for the pilot project. The planning team observed heavy traffic congestion on Collins Street between Russ Street and San Lorenzo Street during school drop-off and pick-up, and parents and school staff expressed safety concerns about crossing in the intersections and double-parking in front of the school.
The pilot project will install temporary high-visibility crosswalks and curb extensions at the intersections of Collins Street at Russ Street and San Lorenzo Street. High-visibility crosswalks, or “ladder style” crosswalks, are more visible to drivers than crosswalks consisting of two lines and help to make people crossing the street more visible to drivers. Curb extensions are extensions of the sidewalk at the intersection which are used to shorten the crossing distance for people walking. This improves safety by reducing the time pedestrians spend crossing the street when they are at the greatest risk for a collision. Curb extensions also prevent drivers from parking up to the corner and make it easier for drivers to see pedestrians who are waiting to cross, which improves pedestrian safety. This design supports the goals of new legislation AB 413, which went into effect this year and prevents drivers from parking within 20 feet of a marked or unmarked crosswalk. The intent behind the legislation is to improve pedestrian safety by improving visibility for people crossing at intersections.
The pilot improvements will use temporary materials, including water-based paint, traffic tape, and plastic posts to create the outline of the temporary curb extensions. If the City decided to pursue funding for a permanent project, permanent materials such as concrete curb extensions could be installed.
In addition to high-visibility crosswalks and curb extensions, the pilot project will test a temporary drop-off lane on Collins Street between Russ Street and San Lorenzo Street. The drop-off lane will be located on the north side of the street adjacent to Santa Lucia Elementary, and the goal will be to encourage parents and guardians to drop off students quickly in a safe location. Volunteers will be utilized to help keep traffic moving and to discourage double parking in front of the school. The curb in this location is currently painted white, which indicates that it should be used for drop-off and that drivers should not stop for longer than is
CITY COUNCIL
CONSIDERATION OF THE COLLINS STREET SALINAS VALLEY SAFE
ROUTES TO SCHOOL PILOT PROJECT PRESENTATION
APRIL 23, 2024
PAGE 3 OF 4
needed to drop off passengers. Striping and plastic posts will be used to delineate the drop-off lane during the pilot.
The pilot project will be installed on May 3rd and will be removed on June 10th.
Installation will be done outside of school drop-off and pick-up times. Community members may experience some delays at the intersections of Collins at Russ Street and San Lorenzo Street while the pilot is being installed.
The planning team will partner with Santa Lucia and Del Rey Elementaries to get the word out to parents about the pilot project. In addition, mailers explaining the project will be sent to residents in the surrounding neighborhoods in advance of the pilot, and staff will conduct in-person outreach to homes at the corners of Collins Street at Russ Street and San Lorenzo Street where construction will take place. All outreach materials will be produced in English and Spanish. A major goal of the project is to collect community feedback, and all outreach materials will include a survey link in English and Spanish where community members can provide input. Pre-stamped hard copy surveys will be placed on Collins Street to provide easy access to the survey, and planning team staff and volunteers will be on site during school drop-off and pick-up throughout the one-month pilot to explain the project for parents and ask for their feedback.
COST ANALYSIS:
There is no budget impact for the pilot project as the costs are covered by grant funding through TAMC.
ENVIRONMENTAL REVIEW:
This is a Transportation Agency for Monterey County (TAMC), the Monterey County Health Department, and Ecology Action project not a City project. The project will improve safety and has no potential for resulting in either a direct or indirect negative impact to the environment.
Staff has performed a preliminary environmental assessment of this project and has determined that it falls within the Class 1 Categorical Exemption set forth in CEQA Guidelines, section 15301 as this project is for the temporary alteration paint markings for a school drop off zone located on Collins Street between North San Lorenzo and North Russ Street, which will not result in the expansion of capacity of Collins Street. Furthermore, none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, section 15300.2 apply to this project.
COLLINS ST
RUSS ST
SAN LORENZO
ST SANTA LUCIA ELEMENTARY SCHOOL VALET ZONE PULL FORWARD 1 PLAN CITY OF KING CITY SALINAS VALLEY SAFE ROUTES TO SCHOOL OVERVIEW PLAN 0 40' 80' Scale: 1" = 40' LEGEND:
Dwg filename: N:\Shared\PROJECTS\2022\00-2022-096 Salinas Valley, SRTS Plan\CAD\01_Plans\2022-096_SANTA LUCIA.dwg Last saved by: samanthahernandez Plot date: 4/12/2024 4:15 PM Plotstyle table: ALTA NCS Standard.stb NOT FOR CONSTRUCTION PROPOSED SIGN 12' 1' 2' HIGH VISIBILITY CROSSWALK DETAIL* NOT TO SCALE * PER CALTRANS STANDARD PLAN A24F VALET ZONE/PULL FORWARD SIGNAGE 1' 18' 24' NOT TO SCALE SCALE: 1"= 40' EXHIBIT 1
WHITE FLEX POST - 5' OC (TYP.) YELLOW HIGH VISIBILITY CROSSWALKTRAFFIC TAPE CURB EXTENSION (TYP.) 6" SOLID WHITE EDGE LINE 133' 28' 6'
12' R10' 12' 8'
8' 12' 19' 8'
24'
10'
40'
16'
16' 20'
8' 19'
30' R10'
SAN LORENZO ST COLLINS ST SANTA LUCIA ELEMENTARY SCHOOL ORANGE FLEX POSTS - 15' OC (TYP.) 20' 25' 8' WHITE FLEX POST - 5' OC (TYP.) 6" SOLID WHITE EDGE LINE 20' R5' LEGEND:
Dwg filename: N:\Shared\PROJECTS\2022\00-2022-096 Salinas Valley, SRTS Plan\CAD\01_Plans\2022-096_SANTA LUCIA.dwg Last saved by: samanthahernandez Plot date: 4/12/2024 4:15 PM Plotstyle table: ALTA NCS Standard.stb NOT FOR CONSTRUCTION 2 PLAN CITY OF KING CITY SALINAS VALLEY SAFE ROUTES TO SCHOOL PLAN 1A 0 20' 40' Scale: 1" = 20' SCALE: 1"= 20' PROPOSED SIGN NOTE: ALL CURB EXTENSION CURVES TO HAVE R15' UNLESS OTHERWISE NOTED R10' 36'
23' 8'
40'
8' 8'
20'
12' 12' 12'
12' 8'
20' R10' R10' R10' WHITE FLEX POST - 5' OC (TYP.) YELLOW HIGH VISIBILITY CROSSWALK TRAFFIC TAPE CURB EXTENSION (TYP.) SANTA LUCIA ELEMENTARY SCHOOL COLLINS ST RUSS ST 8' 34' 8'
20' 20' 20'
20' 20' 133' ORANGE FLEX POSTS - 15' OC (TYP.) VALET ZONE/PULL FORWARD SIGNAGE 6" SOLID WHITE EDGE LINE 8' 25' 20' 20' LEGEND:
Dwg filename: N:\Shared\PROJECTS\2022\00-2022-096 Salinas Valley, SRTS Plan\CAD\01_Plans\2022-096_SANTA LUCIA.dwg Last saved by: samanthahernandez Plot date: 4/12/2024 4:15 PM Plotstyle table: ALTA NCS Standard.stb NOT FOR CONSTRUCTION 3 PLAN CITY OF KING CITY SALINAS VALLEY SAFE ROUTES TO SCHOOL PLAN 1B 0 20' 40' Scale: 1" = 20' SCALE: 1"= 20' PROPOSED SIGN NOTE: ALL CURB EXTENSION CURVES TO HAVE R15' UNLESS OTHERWISE NOTED
COLLINS ST
SANTA LUCIA ELEMENTARY SCHOOL
RUSS ST
SAN LORENZO ST
EXHIBIT 2
COLLINS ST
SANTA LUCIA ELEMENTARY SCHOOL
RUSS ST
SAN LORENZO ST
Not official minutes of the meeting.
R E D U C E R E U S E R E C Y C L E
“To manage Salinas Valley solid waste as a resource, promoting sustainable, environmentally sound and cost-effective practices through an integrated system of waste reduction, reuse, recycling, innovative technology, customer service, and education.”
BOARD OF DIRECTORS
M E E T I N G HI G H L I G H T S
March 21, 2024
Disposal and Service Fees Effective July 1, 2024, and Operating Budget for Fiscal Year 2024-25
A public hearing was held to consider the Disposal and Service Fees effective July 1, 2024, with a unanimous approval vote. The Operating and CIP budget of $21,760,000 was also considered and approved by the Board. The budget fully funds the AB 939 programs and keeps the tipping fees the same. The budget includes two additional Diversion Workers to assist with the traffic increases at the South County facilities with no other changes in operations. 2023 Franchise Waste Haulers Performance Report
The Authority administers the franchise hauler contracts for the Cities of Gonzales, Soledad, and Greenfield (Tri-Cities Disposal), and the City of King (Waste Management). It oversees contract adherence, conducts quarterly meetings, monitors education and outreach requirements, analyzes monthly and quarterly reports, reviews annual rate increase requests, and presents the hauler’s collection and diversion data for the previous year. For 2023, a three-year comparison was presented with the data demonstrating an overall increase in trash collection from both haulers. Despite the increase the cities continue to be in compliance with state mandates. The haulers continue to actively assist commercial businesses to comply with state mandates AB 341, AB 1826, and AB 1383; mandatory commercial recycling and organics recycling. The two haulers fulfilled their contract obligation.
SVR invites you to join us to celebrate the Grand Opening of the Education Center with the Youth Councils Sustainability Fair on Saturday, April 6, 2024. 10:00 am - Composting Workshop
11:00 am - Ribbon Cutting Ceremony
10:00 am to 2:00 pm - Sustainability Stations
• Landfill Learning
• Learn to Mend Clothes
• Plastic Bag Crochet
• Community Quilt
• Painting Station
• BINGO for Books
For more information and to RSVP visit our website at https://svswa.org/schools/education-center/.
FIN AN CIAL REPORT FOR MON TH EN DED JANUARY 2024 (58.3% OF THE FISCAL YEAR) Revenue collected $ 16,062,371 (65.4% of Estimated Revenue of $24,571,300) Expenditures for operations $ 14,473,525 (63.4% of Operating Budget of $22,840,000) Cash balance $ 35,385,643
Not official minutes of the meeting.
“Manejar los residuos sólidos del Valle de Salinas como un recurso, promocionando prácticas sostenibles y ecológicamente racionales y practicas costos eficaces a través de un sistema integrado de reducción, reutilización, reciclaje, tecnología innovadora, servicio al cliente y educación.”
R E D U C I R R E U T I L I Z A R R E C I C L A R
JUNTA DIRECTIVA
N O T A S DE S T A C A D A S
21 de marzo 2024
(Agencia gubernamental de gestión de residuos sólidos)
Tarifas de Servicio y Eliminación Efectivas a Partir del 1 Julio del 2024 y Presupuesto Operativo para el Año Fiscal 2024-25
Se llevó a cabo una audiencia pública para considerar las tarifas de servicios a partir del 1 de julio de 2024, con voto de aprobación unánime. También fue considerado y aprobado por el Consejo el presupuesto Operativo y CIP de $21,760,000. El presupuesto financia completamente los programas AB 939 y mantiene iguales las tarifas. El presupuesto incluye dos trabajadores de desvío adicionales para ayudar con los aumentos de tráfico en las instalaciones del sur del condado sin otros cambios en las operaciones.
Informe de Desempeño de los Transportistas de Residuos de Franquicias del 2023 La Agencia administra los contratos de franquicia de transporte para las ciudades de Gonzales, Soledad y Greenfield (Tri-Cities Disposal) y la ciudad de King (Waste Management). Supervisa el cumplimiento del contrato, lleva a cabo reuniones trimestrales, monitorea los requisitos de educación y divulgación, analiza informes mensuales y trimestrales, revisa las solicitudes de aumento de tarifas anuales y presenta los datos de recolección y desvío del transportista para el año anterior. Para 2023, se presentó una comparación de tres años con datos que demuestran un aumento general en la recolección de basura de ambos transportistas. A pesar del aumento, las ciudades siguen cumpliendo con los mandatos estatales. Los transportistas continúan ayudando activamente a las empresas comerciales a cumplir con los mandatos estatales AB 341, AB 1826 y AB 1383; reciclaje comercial obligatorio y reciclaje de productos orgánicos. Los dos transportistas cumplieron con sus obligaciones contractuales.
SVR los invita a unirse a nosotros para celebrar la Gran Inauguración del Centro Educativo con la Feria de Sostenibilidad del Consejo juvenil el sábado 6 de abril del 2024. 10:00 am - Taller de Compostaje
11:00 am - Ceremonia de Corte de Listón
10:00 am a 2:00 pm – Puestos de Información
• Aprenda sobre el basurero
• Aprenda a remendar ropa
• Tejer con Plástico
• Hacer colcha con retazos
• Estación de pintura
• BINGO para Libros
Para obtener más información y confirmar su asistencia, visite nuestro sitio web en https://svswa.org/schools/education-center/.
INFORME FINANCIERO DEL MES FIN ALIZADO EN EN ERO 2024 (58.3% DEL AÑ O FISCAL) Ingresos recaudados $ 16,062,371 (65.4% del Ingreso Estimado de $24,571,300) Gastos de operaciones $ 14,473,525 (63.4% del Presupuesto Operativo de $22,840,000) Saldo de caja $ 35,385,643
City Council Meeting
April 09, 2024
1.__CALL TO ORDER:
Regular Meeting called to order at 6:00pm by Mayor LeBarre.
2.__ROLL CALL:
City Council: Mayor Mike LeBarre, Council member Carlos DeLeon, Mayor Pro Tem Carlos Victoria, Council member Rob Cullen, Council members Oscar Avalos.
City Staff: Acting City Manager Octavio Hurtado; City Attorney Roy Santos (remote); City Clerk, Erica Sonne.
3.__FLAG SALUTE:
The flag salute was led by Mayor LeBarre.
4. CLOSED SESSION ANNOUNCEMENTS:
None
5.__SPECIAL PRESENTATIONS:
A. Swearing in of Michael Hernandez, New Police Officer, by Chief Hunt. Officer Hernandez was pinned by his wife.
B. Presentation of Monterey County Fire Chief’s Association Certificate of Recognition to Johnny Nuno. Unfortunately this item needed to be postponed due to illness.
C. 2024 Facilities Master Plan Update – Sherrie Casellanos, Chief Business Official with South Monterey Joint Union High School District with a PowerPoint presentation. Board members were present and spoke in favor. City Council is in favor as well.
6. PUBLIC COMMUNICATIONS:
Liz Hall with Waste Management stated that they are having a drop-off day. First drop-off event of the year at Salinas Valley Fair from 8-10:30a.m. or until containers are full. Hazardous waste will have a bin as well. Next event is June 22nd.
7. COUNCIL COMMUNICATIONS:
Council Member DeLeon stated he had nothing to report tonight.
Mayor Pro Tem Victoria stated he had nothing to report tonight.
Council Member Cullen stated Clean-up day is Saturday. Monterey County Business Council is April 26th and he and his wife will be attending. He heard that Greenfield has an ordinance on Noise from exhaust systems and uses decibel readers. He asked the council is that is something King City may want to look into. The consensus was yes. Staff was asked to look into it. 9(A)
Council Member Avalos stated that April 20th is Fair Kick Off and tickets are still available. Ms. Salinas Valley Fair is from King City.
Mayor LeBarre stated he had nothing tonight.
8. CITY STAFF REPORTS AND COMMENTS:
City Manager Adams stated he had nothing tonight.
City Attorney Santos had nothing to report tonight.
9. CONSENT
A. Consideration: Meeting Minutes of March 26, 2024, Council Meeting B. Consideration: City of King Check Register March 16, through March 31, 2024 C. Consideration: Acceptance of AB 2766 Motor Vehicle Emissions Reduction Program Grant for the Broadway Street/ San Antonio Drive Roundabout Project D. Consideration: Agreement with See Monterey for Membership in the Monterey County Destination Marketing Organization
E. Consideration: City of King KCCP Payments for the Month of March 2024 F. Consideration: Flashing Crosswalk Warning Sign Project Action: Motion to approve consent agenda items A -F by Cullen seconded by Avalos.
AYES: Council Members: LeBarre, DeLeon, Victoria, Cullen, Avalos NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
10. PUBLIC HEARINGS:
None
11. REGULAR BUSINESS
A. Consideration: Resolution in Support of the Fair Housing Act of 1968 and Furthering Fair Housing Recommendation: adopt a Resolution in support of the Fair Housing Act of 1968 and furthering fair housing.
Community Development Director Liberto introduced this item.
Action: Motion to adopt a Resolution in support of the Fair Housing Act of 1968 and furthering fair housing by Cullen, seconded by Avalos.
AYES: Council Members: LeBarre, DeLeon, Victoria, Cullen, Avalos NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
12. CITY COUNCIL CLOSED SESSION
A. Conference with Legal Counsel – Pending Litigation Pursuant to Government Code Section 54956.9(d). Case: HCD v. SHANGRI-LA INDUSTRIES LLC; ET AL Case # 24STCV00629
ADJOURNMENT:
Mayor LeBarre adjourned the meeting at 6:43p.m. to closed session and adjourned the meeting at 7:28p.m.
Approved Signatures:
Mayor Mike LeBarre City Clerk, Erica Sonne
City of King City of King
Item No. 9(B)
REPORT TO THE CITY COUNCIL
DATE: APRIL 23, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MIKE HOWARD, FINANCE DIRECTOR
RE: CONSIDERATION OF CITY OF KING CHECK REGISTER APRIL
1 THROUGH APRIL 15, 2024
RECOMMENDATION:
It is recommended City Council receive and file.
BACKGROUND:
At least once a month, the City Treasurer shall submit to the City Council, a copy of the invoices paid for the previous month.
DISCUSSION:
The purpose of this item is to provide the Council an opportunity to review and monitor ongoing expenditures. These documents are attached.
COST ANALYSIS:
There is no fiscal impact as a result of this action.
ENVIRONMENTAL REVIEW:
No Environmental Review required for this item.
ALTERNATIVES:
The following alternatives are provided for Council consideration:
1. Receive and file the report; or
2. Provide other direction to staff regarding requests for additional information.
Item No. 9 (C)
REPORT TO THE CITY COUNCIL
DATE: APRIL 23, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER
RE: CONSIDERATION OF KING CITY CHAMBER OF COMMERCE &
AGRICULTURE CITY-WIDE YARD SALE AND SIDEWALK SALE
RECOMMENDATION:
It is recommended the City Council: 1) approve the King City Chamber of Commerce & Agriculture special event permit request for a City-wide Yard Sale and Sidewalk Sale on June 21, 2024 to June 23, 2024; 2) waive all garage sale permit fees and requirements during those days; and 3) waive fees for the special event permit.
BACKGROUND:
The King City Chamber of Commerce & Agriculture has submitted a special event permit request for a City-wide Yard Sale and Sidewalk Sale on June 21, 2024 to June 23, 2024. A copy of the request letter is attached. They have asked for Council authorization to promote the event and to waive any garage sale permit fees and requirements during those three days. They have also requested the special event permit fee be waived.
DISCUSSION:
This event has been part of Beautification Week activities for a number of years.
Beautification Week is scheduled this year from June 15 th to June 23rd
. The
purpose is to enable residents and businesses to conveniently and successfully dispose of unwanted items, while diverting them from the landfill. Meanwhile, by encouraging residents and businesses to conduct them concurrently as part of a citywide event, it will help bring customers to the City. Therefore, there is a
EXHIBIT 1
Item No. 9(D)
REPORT TO THE CITY COUNCIL
DATE: APRIL 23, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MIKE HOWARD, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF RIVERVIEW GARDENS LANDSCAPE
MAINTENANCE DISTRICT ANNUAL ASSESSMENT FOR FISCAL YEAR
2024-25
RECOMMENDATION:
It is recommended the City Council;
a. Adopt Resolution No. 2024-4990, initiating proceedings and ordering the assessment engineer, Harris & Associates, to prepare and file a report for the Riverview Gardens Landscape Maintenance District, pursuant to provisions of the Landscaping and Lighting Act of 1972 of the Streets and Highways Code of the State of California.
b. Adopt Resolution No. 2024-4991, preliminarily approving the Engineer's Report which generally describes the improvements or any substantial changes to the improvements for the Riverview Gardens Landscape Maintenance District, pursuant to provisions of the Landscaping and Lighting Act of 1972 of the Streets and Highways Code of the State of California.
c. Adopt Resolution No. 2024-4992, announcing intention to levy and collect assessments within the Riverview Gardens Landscape Maintenance District and fixing time and place for public hearing on the levy of the proposed assessment, pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California.
BACKGROUND:
The Riverview Gardens Landscape Maintenance District was formed in 1998 for the purpose of providing maintenance services to landscaping and appurtenant improvements for the Riverview Gardens development and assessing those properties which benefit from this service. Each year the City Council must, by law, order the preparation of an Engineer's Report describing the existing and proposed maintenance
CITY COUNCIL
CONSIDERATION OF RIVERVIEW GARDENS LANDSCAPE MAINTENANCE DISTRICT ANNUAL ASSESSMENT FOR FISCAL YEAR 2024-25
APRIL 23, 2024
PAGE 2 OF 3
services and conduct a public hearing to establish and order the amount of assessment for the next fiscal year.
At the time the District was formed, the engineer included an annual assessment adjustment, equal to the April Consumer Price Index for the San Francisco-OaklandHayward areas (“CPI”). Each year since the District was formed, a new maximum assessment was established by applying the April CPI to the Maximum Assessment for the prior year. The City may assess the District parcels any amount, up to the established Maximum Assessment for that year, but may not exceed that amount. Included in the Engineer’s Report is a table showing the Maximum Assessment and the Actual Assessment for each year since the District was formed.
DISCUSSION:
The Resolutions provide notice to the members of the District and citizens of the City of King of the City’s intent to again levy and collect assessments fees for the previously formed landscaping and lighting district. In addition, the Resolutions establish that the City Council: (1) finds that the public interest and convenience requires, and (2) declares its intention to order the levy of and to collect assessments against the assessable lots and parcels within an existing assessment district designated “Riverview Gardens Landscape Maintenance District” (“District”) for the fiscal year commencing July 1, 2024 and ending June 30, 2025, to pay for the costs and expenses of the improvements described in the Resolution.
In addition, the Resolution will establish the purpose of the Landscaping and Lighting District No. 2, which is for the operation and maintenance of street lighting, public landscaping and all related appurtenances located within public right-of-way, dedicated easements, or dedicated public properties of the tracts and public lands in the City of King. Lastly, it establishes the scope of improvements which will be provided within the District.
COST ANALYSIS:
The District was established to fund the ongoing maintenance and servicing of the improvement. The properties within the District are assessed annually on the Monterey County tax roll. The costs to maintain and service the improvements for Fiscal Year 2024- 25 has been estimated at $21,535.20. Each of the 45 parcels in the District benefits equally from the improvements, and as a result, each parcel is assessed the same amount. For Fiscal Year 2024-25, that amount is $478.56*. If the assessments are not charged to the properties within the District, the costs to maintain the improvements will have to be funded in some other way.
*April 2024 CPI was not available at the time this Report was produced. 5% was used as an estimate for the April CPI. This will allow the City Council to reduce the approved
RESOLUTION NO. 2024-4990
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KING INITIATING
PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESSMENTS AND ORDERING
THE PREPARATION OF ANNUAL ASSESSMENT REPORTS FOR THE CITY OF KING’S RIVERVIEW GARDENS LANDSCAPE MAINTENANCE DISTRICT FOR FISCAL YEAR 2024/25
WHEREAS, the City Council of the City of King has previously formed a special maintenance district pursuant to the terms of the “Landscaping and Lighting Act of 1972” (the 1972 Act”), being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500). Said special maintenance district is known and identified as Riverview Gardens Landscape Maintenance District (hereafter referred to as the District”); and,
WHEREAS, the City Council has retained Harris & Associates (“Harris”) for the purpose of assisting with the annual levy of the District and to prepare and file with the City Clerk, the Engineer’s Report (“Report”) for the District in accordance with the 1972 Act; and, NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. ENGINEER’S REPORT: The City Council wishes to initiate proceedings for the preparation of the Engineer’s Report (“Report”) and hereby orders Harris to prepare and file with the City Clerk, the Report concerning the annual levy and collection of assessments for the District. Said levy and collection shall be for the fiscal year commencing July, 1, 2024 and ending June 30, 2025 in accordance with Chapter 3, Section 22622 of the 1972 Act.
SECTION 2. PROPOSED IMPROVEMENTS: The improvements within the District may include, but are not limited to: turf, shrubs, plants and trees, landscaping, irrigation and drainage systems, graffiti removal, masonry walls, and associated appurtenances within the public rightof-ways or specific easements. Services provided include all necessary service, operations, administration and maintenance required to keep the improvements in a healthy, vigorous and/or satisfactory operating condition. For specific improvements within the District please refer to the Report.
EXHIBIT 1
PASSED AND ADOPTED at a regular meeting of the City Council this 23rd day of April 2024, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
______________________________
Mike Lebarre, Mayor
ATTEST:
___________________________
Erica Sonne, City Clerk
APPROVED AS TO FORM:
___________________________
Roy Santos, City Attorney
RESOLUTION NO. 2024-4991
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KING FOR
PRELIMINARY APPROVAL OF THE ANNUAL ASSESSMENT REPORT
REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS
FOR THE RIVERVIEW GARDENS LANDSCAPE MAINTENANCE DISTRICT FOR FISCAL YEAR 2024/25
WHEREAS, the City Council, pursuant to the provisions of the “Landscape and Lighting Act of 1972” (the “1972 Act”), being Part 2, Division 15 of the California Streets and Highways Code (commencing with Section 22500) did by previous Resolution, order the preparation of an Engineer’s Report (the “Report”) for the special maintenance district known and designated as Riverview Gardens Landscape Maintenance District (the “District”); and,
WHEREAS, there has now been presented to the City Council the Report as required by Chapter 1, Article 4, Section 22566 of the 1972 Act; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented and is preliminarily satisfied with said Report, each and all of the budget items and documents as set forth therein and is satisfied that the assessment amounts, on a preliminary basis, have been spread in accordance with the special benefit received from the improvements, operation, maintenance and services to be performed within the District as set forth in said Report; and,
NOW, THEREFORE BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL, FOR THE DISTRICT, AS FOLLOWS:
SECTION 1. That the above recitals are true and correct.
SECTION 2. That the Report as presented, consisting of the following:
a. A Description of Improvements to be maintained and serviced. b. A description of the annual Costs and Expenses of the District. c. The Method of Apportionment of Assessments.
d. An Assessment Roll showing the assessments to be levied against each assessable parcel in the District.
e. A Diagram showing the boundaries of the District.
is hereby approved on a preliminary basis and is ordered to be filed in the office of the City Clerk as a permanent record and to remain open to public inspection.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Report.
EXHIBIT 2
PASSED AND ADOPTED at a regular meeting of the City Council this 23rd day of April 2024, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
______________________________
Mike Lebarre, Mayor
ATTEST:
___________________________
Erica Sonne, City Clerk
APPROVED AS TO FORM:
___________________________
Roy Santos, City Attorney
RESOLUTION NO. 2024-4992
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KING DECLARING ITS
INTENT TO LEVY AND COLLECTION OF ANNUAL ASSESSMENTS FOR THE
RIVERVIEW GARDENS LANDSCAPE MAINTENANCE DISTRICT FOR FISCAL YEAR 2024/25
WHEREAS, the City Council has, by previous Resolutions formed said special maintenance district, and has initiated proceedings for Fiscal Year 2022/23, pursuant to the provisions of the “Landscape and Lighting Act of 1972” (the “1972 Act”), being Part 2, Division 15 of the California Streets and Highways Code (commencing with Section 22500) that provides for the levy and collection of assessments by Monterey County to pay for the annual maintenance and servicing costs of all improvements and facilities related thereto. Said special maintenance district is known and identified as Riverview Gardens Landscape Maintenance District (hereafter referred to as the “District”); and, WHEREAS, the City Council has retained Harris & Associates (“Harris”) for the purpose of assisting with the annual levy of the District and to prepare and file an Engineer’s Report (the “Report”) for the District, in accordance with the 1972 Act; and,
NOW, THEREFORE BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL, FOR THE DISTRICT, PURSUANT TO CHAPTER 3, SECTION 22624 OF THE 1972 ACT, AS FOLLOWS:
Section 1 Intention: The City Council hereby declares that it is its intention to seek the annual levy of the District pursuant to the 1972 Act, over and including the land within the District boundaries and to levy and collect assessments on all benefitting land to pay the annual costs of the maintenance and servicing of the improvements located within the District. The City Council finds that the public’s best interest requires such levy and collection.
Section 2 District Boundaries: The boundaries of the District are described in the Report. Please refer to the Report for a full and complete description of the specific boundaries and diagram.
Section 3 Description of Improvements: The improvements within the District may include, but are not limited to: turf, shrubs, plants and trees, landscaping, irrigation and drainage systems, graffiti removal, masonry walls, and associated appurtenances within the public rights-of-way or specific easements. Services provided include all necessary service, operations, administration and maintenance required to keep the improvements in a healthy, vigorous and/or satisfactory operating condition.
Section 4 Proposed Assessment Amounts: For Fiscal Year 2024/25, the proposed assessments are shown in the Report. Said Report also details any changes or increases in the annual assessments.
EXHIBIT 3
Section 5 Public Hearing: The City Council hereby declares its intention to conduct a Public Hearing annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the 1972 Act.
Section 6 Notice: The City Council shall give notice of the time and place of the Public Hearing to all property owners within the District by causing the publishing of this Resolution once in the local newspaper not less than ten (10) days before the date of the Public Hearing and by posting a copy of this Resolution on the official bulletin board customarily used by the City for the posting of notices. All interested persons shall be afforded the opportunity to hear and be heard.
Section 7 Notice of Public Hearing: Notice is hereby given that a Public Hearing on these matters will be held by the City Council on Tuesday June 25, 2024 at 6:00 p.m. at City Hall, located at 212 South Vandenhurst Avenue, King City.
Section 8 The City Clerk is hereby authorized and directed to give notice of said Public Hearing as provided by the 1972 Act.
PASSED AND ADOPTED at a regular meeting of the City Council this 23rd day of April 2024, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
______________________________
Mike Lebarre, Mayor
ATTEST:
___________________________
Erica Sonne, City Clerk
APPROVED AS TO FORM:
___________________________
Roy Santos, City Attorney
CITY OF KING
PRELIMINARY ENGINEER’S REPORT
FISCAL YEAR 2024-25
RIVERVIEW GARDENS LANDSCAPE
MAINTENANCE DISTRICT
May 2024
PREPARED BY
Harris & Associates
450 Lincoln Avenue, Suite 103
Salinas, CA 93901
www.weareharris.com
EXHIBIT 4
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
TABLE OF CONTENTS
STATEMENT OF ASSESSMENT ENGINEER….……………………………………………………………..1 PART 1 – PLANS AND SPECIFICATIONS……………………………………………………………………..3 PART 2 – ESTIMATE OF COSTS………………………………………………………………………………….4 PART 3 – ASSESSMENT DIAGRAM…………………………………………………………………………….7 PART 4 – METHOD OF APPORTIONMENT………………………………………………………………...8 APPENDIX A – ASSESSMENT ROLL…………………………………………………………………………..12 APPENDIX B – DISTRICT DIAGRAM.………………………………………………………………………...15 Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
1 STATEMENT OF ASSESSMENT ENGINEER
AGENCY: CITY OF KING
PROJECT: RIVERVIEW GARDENS LANDSCAPE MAINTENANCE DISTRICT TO: THE CITY COUNCIL
CITY OF KING
STATE OF CALIFORNIA
ENGINEER’S REPORT FOR FISCAL YEAR 2024-25
The preparation of this Annual Engineer’s Report (“Report”) is in conformance with the obligation of the City Council for the Riverview Gardens Landscape Maintenance District of the City of King to provide landscaping services for each lot or parcel of land in the district in proportion to the estimated benefit to be received by each such lot or parcel of land for Fiscal Year 2024-25.
Pursuant to the Landscaping and Lighting Act of 1972 (Part 2 Division 15 of the Streets and Highways Code of the State of California, commencing with Section 22500) (“Act”), Article XIIID, Section 4(a) of the State of California Constitution, and in accordance with the City of King’s Resolution being adopted by the City Council for the District. This Report consists of the following Parts:
PART 1
Description of Improvements: This part provides a general description of improvements maintained in the District. Plans and specifications for the improvements are on file with the City and are hereby made a part of this Report by reference.
PART 2
Estimate of Cost: This part contains the cost estimate of the proposed maintenance including incidental costs and expenses for Fiscal Year 2024-25.
PART 3
District Diagram: This part incorporates a Diagram of the District showing the external boundaries of the District. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Monterey County Assessor for the year in which this Report was prepared and are incorporated by reference herein and made part of this Report. The District Diagram is filed under separate cover with the office of the City Clerk. A copy of the District Diagram is included herein as Appendix B.
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
2 PART 4
Method of Apportionment of the Assessments: This part describes the method of apportionment of assessments, based upon parcel classification of land within the District in proportion to the estimated special benefits to be received. The costs and expenses of the District have been assessed upon the parcels of land within the boundaries of District pursuant to the initial methodology established Resolution No. 3757 approved on the 19 th day of May, 1998.
Appendices
Appendix A – Assessment Roll
Appendix B – District Diagram
In conclusion, it is my opinion that the costs and expenses of the District have been assessed to the lots and parcels within the boundaries of the District in proportion to the estimated benefits to be received by each lot or parcel from the services provided.
DATED this day of , 2024
Alison Bouley, P.E., Assessment Engineer
R.C.E. No. C61383
Engineer of Work
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
3 PART 1 – PLANS AND SPECIFICATIONS
The District was formed for the purpose of ensuring the ongoing operation, maintenance and servicing of certain landscape improvements within the boundaries of the District. Said improvements are detailed below under “Improvements and Services Provided”.
The Riverview Gardens Landscape Maintenance District is within the boundaries of the City and is located south of Willow Street, east of San Antonio Drive, and generally north of King City high school.
The District is comprised of the residential development known as Riverview Gardens and includes forty-five (45) developed single-family residential parcels.
The plans and specifications for the improvements, showing the general nature, location, and the extent of the improvements, are on file with the City and are incorporated herein by reference.
IMPROVEMENTS AND SERVICES PROVIDED
The following are the specific improvements maintained and serviced within the District:
• Landscape maintenance along the Willow Street frontage, including ground cover, shrubs, trees and irrigation system. Landscaping total approximately 12,275 square feet. • Masonry wall maintenance, including graffiti abatement at the entrance to the tract. Masonry wall is 300 linear feet by 6 feet high.
• Utilities including water and electricity for landscaping.
Maintenance includes all necessary repair, service, and replacement of improvements, including the masonry wall, water and electrical energy to run the irrigation system, fertilizer, weeding, debris removal, etc.
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
4 PART 2 – ESTIMATE OF COST
The estimated budget for the annual maintenance and servicing of the improvements and the proportionate share of administration costs of the District have been prepared based on the estimated and recent historical costs of the District.
The estimated 2024-25 District budget is shown below.
ESTIMATE OF COST
DIRECT COSTS
Utility – Water and Electricity $2,700.00
Supplies – Irrigation $265.00
Contract Services – Landscape Maintenance (12,275 sf @0.46/sf) (ex: tree & shrub maintenance and replacement, sprinkler repairs, etc.) $5,540.00
Masonry Wall – Maintenance and Graffiti Abatement $180.00 Professional Services – Public Works (inspection & oversight) $530.00 Direct Costs Sub-Total $9,215.00
ADMINISTRATIVE COSTS
Professional Services – Engineer’s Report Preparation $1,575.00 City Administration Fee (10% of Direct Costs) $921.50
County Administration Fee (0.25% of Balance to Assessment) $53.84 Rounding Adjustment (to make an even penny for tax roll purposes) $0.36 Administrative Costs Sub-Total $2,550.70
SUBTOTAL DIRECT AND ADMINISTRATIVE COSTS $11,765.70
Operating Reserve Collection/(Reduction) $0.00
Capital Reserve Collection/(Reduction) $9,769.50
TOTAL BALANCE TO ASSESSMENT $21,535.20
Total Assessable Parcels/Units 45
PROPOSED ASSESSMENT PER PARCEL/UNIT $478.56
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
5 The 1972 Act requires that a special fund be set-up for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments or to fund costs which are greater than revenue from the assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. Estimated beginning and ending fund balances for Fiscal Year 2024-25 are shown in the following table.
Section 22569 (a) of the 1972 Act allows the District assessments to “…include a reserve (Operating Reserve) which shall not exceed the estimated costs of maintenance and servicing to December 10 of the fiscal year, or whenever the city expects to receive its apportionment of special assessments and tax collections from the county, whichever is later.”
DISTRICT FUND BALANCES
OPERATING RESERVE FUND
Estimated Reserve Fund Beginning Balance as of July 1, 2024 $5,882.85 Operating Reserve Collection/(Reduction) – Fiscal Year 2024-25 $0.00 Estimated Reserve Fund Balance Ending June 30, 2025 $5,882.85
CAPITAL RESERVE FUND
Estimated Reserve Fund Beginning Balance as of July 1, 2024 $14,362.24 Capital Reserve Collection/(Reduction) – Fiscal Year 2024-25 $9,769.50 Estimated Reserve Fund Balance Ending June 30, 2025 $24,131.74 Operating Reserve collections will continue until such time as the fund balance reaches approximately 50% of the annual budget. This is necessary to fund the District costs for the first 6 months of the fiscal year. After the Operating Reserve has been fully funded (50% of annual costs), any future collections will be to maintain the fund balance at the proper level (approximately 50% of the annual Direct Costs).
Capital Reserve collection is intended for the eventual replacement of the masonry wall at the entrance of the development. Masonry walls typically have an expected useful life of approximately 30 years. The wall was installed in 1998, leaving approximately seven years of useful life, as of Fiscal Year 2024-25. The allowable District assessment is insufficient for Capital Reserve collections at this time, but future budgets may include amounts to contribute to the replacement of the masonry wall.
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
6 DESCRIPTION OF COST ESTIMATE ITEMS
• Utility – Water & Electricity: The costs to provide water and electrical utilities for the landscaping improvements within the District.
• Supplies – Irrigation: The costs to replace batteries providing electrical power to the irrigation system.
• Contract Services – Landscape Maintenance: The contracting costs associated with performing the landscape maintenance duties associated with the improvements within the District. In Fiscal Year 2021-22 the City hired a landscape contractor to perform these services. Annual costs will be adjusted to reflect the actual contract costs in future years. • Masonry Wall: Costs associated with the maintenance of the masonry wall, including graffiti removal, painting and repairs. This cost is currently equal to $0.10/sf, but may be adjusted as necessary to cover actual costs.
• Professional Services Special – Public Works: Costs associated with individuals within the Public Works Department who contribute time to inspection of the improvements, and oversight of the work performed by the landscape contractor.
• Professional Services – Engineer: The contracting costs associated with hiring a consultant for the preparation of an engineer’s report, resolutions, staff reports, notices, assessment roll and budget. • City Administration Fee: Costs associated with individual City Staff and Management (City Clerk, City Council, City Manager, Finance Director, City Engineer, etc.) who contribute time to the annual administration and oversight of the District, and totals 10% of Direct Costs. This may include but is not limited to, preparation for and attendance of meetings, legal counsel, printing, preparation and posting of public notices, mailing, budgeting, etc.
• County Administration Fee – The County costs related to placement of the annual assessment charges onto the tax roll and the generation of annual tax bills related thereto. This charge is 0.25% of the total amount levied for the District.
• Contingency – This item includes costs related to the unplanned repair or replacement of any of the improvements, including the irrigation system.
• Operating Reserve Collection/(Contribution): This item shows any collections which adds to the Operating Reserve Fund balance, or contributions made from the Operating Reserve Fund, to offset the annual budget.
• Capital Reserve Collection/(Contribution): Collections for replacement costs related to the masonry wall, irrigation system and trees at the end of their useful life or due to accident or natural disaster. • Estimated Reserve Fund Balances: These items show the estimated Operating and Capital Reserve Fund amounts at the beginning and end of the fiscal year. The estimated ending balance reflects any collections or reductions from the estimated beginning balance.
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
7 PART 3 – ASSESSMENT DIAGRAM
A diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or parcel of land within the District has been submitted to the office of the City Clerk of the City, and is hereby made a part hereof by reference.
A copy of the assessment diagram for the District is included in Appendix B of the Report.
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
8 PART 4 – METHOD OF APPORTIONMENT
General
Street and Highways Code Section 22573 requires that maintenance assessments be levied according to benefit rather than according to assessed value. This section states:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
— Streets and Highways Code Section 22573
The 1972 Act permits the designation of areas of benefit within any individual assessment district if "by reason of variations in the nature, location, and extent of the improvements, the various areas will received different degrees of benefit from the improvements." (Sec. 22574). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax." In November 1996, the voters of California adopted Proposition 218, which has been codified as Articles XIIIC and XIIID of the California Constitution. Proposition 218 imposed a number of substantive and procedural requirements on taxes, assessments, and property-related fees imposed by local governments in California.
The method of apportionment described in this Report, and confirmed by the City Council, utilizes commonly accepted engineering practices established pursuant to the 1972 Act and the California Constitution for the allocation of special benefit assessments. The calculation of assessments is based upon the parcel type and the services and improvements provided to equitably apportion the costs based on the special benefit received by each lot or parcel. The special benefit received by each lot or parcel is over and above any general benefit conferred upon said lots or parcels or to the public at large.
Special Benefit
The improvements and associated costs have been allocated to the assessable properties within the District based upon the special benefit received by those properties. The improvements for which the properties are assessed have been identified as necessary, were installed and are being maintained as part of the development plans specifically for this tract.
As such, the improvements and continuing maintenance and servicing of those improvements are strictly the obligation of the properties within the District. Any benefit to adjacent parcels or passersby is strictly incidental.
General Benefit
Although the improvements may be visible to passersby or to the public at large, the improvements were installed as a requirement of the development of the tract and are for the sole benefit of those properties. It was determined at the time of formation therefore, any access or use by properties or individuals outside the District is completely incidental and the costs of operating, maintaining and servicing said improvements therefore provides no measurable benefit to outside properties or individuals.
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
9 Definition of Special Benefit
The method of apportionment described in this Report is based on the premise that each assessable parcel or unit receives distinct and special benefits from the improvements and services provided, including the visual desirability provided by well-maintained landscaping. In accordance with Article XIII D, Section 4 of the California Constitution (“Proposition 218):
“Special benefit means a particular and distinct benefit over and above general benefits conferred on real property located in the District or the public at large” The special benefits associated with local landscaping improvements are specifically:
• Enhanced desirability of properties due to proximity and accessibility of the improvements. • Improved aesthetic appeal provided by a positive representation of the development, neighborhood and the community.
• Reduced vandalism and other criminal activity.
ASSESSMENT RANGE FORMULA
It is generally recognized that most budgetary items will be impacted by inflation in future years. In accordance with the California Constitution, Section 53739 (b)(1), assessments “may be adjusted for inflation pursuant to a clearly defined formula…” A formula for an inflationary adjustment is therefore included as part of the maximum assessment for this District and was approved by the property owner(s) at the time of formation. The formula, as described below, allows for annual adjustments to the budget and the assessments.
To impose a new assessment or increased assessment in excess of the Maximum Assessment Rate for the current fiscal year, as provided by the following Assessment Range Formula, the City must comply with the provisions of the California Constitution, Article XIII D, Section 4c that requires a public hearing and certain protest procedures including mailed notice of the public hearing and property owner protest balloting. Property owners must approve the proposed new or increased assessment via a property owner protest balloting process before any such new or increased assessment can be imposed.
A protest occurs when, at the public hearing, the returned assessment ballots opposed to the new or increased assessment outweigh the returned ballots in favor of the new or increased assessment, weighting those assessment ballots by the financial obligation of each parcel.
The definition of new or increased assessments includes any assessment which, 1) did not previously exist or, 2) exceeds a previously approved assessment amount or assessment range formula. Any assessment range formula must have been previously adopted by the agency and approved by the property owners.
ASSESSMENT METHODOLOGY
The benefit formula used to determine the financial obligation for each parcel is based on the improvements benefitting the parcels, as well as the use, or type, of each parcel that benefits from said improvements. One of the more common approaches to fairly distributing District costs to the benefitting parcels in maintenance districts such as this utilizes a methodology referred to as the “Per Parcel” method of apportionment. This method, as confirmed by the City Council at the time the District was formed, identifies the fact that all the parcels in the District, each being single family residential, benefit equally from the improvements provided by the District.
The initial maximum assessment for this District was established at the time of formation and was assessed for the first time during the 1998-99 fiscal year. That initial maximum assessment was $221.72 per parcel. This initial maximum assessment has been adjusted each subsequent fiscal year by the following Assessment Range Formula:
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
10 • The Maximum Assessment Rate allowed each fiscal year (the “Adjusted Maximum Assessment Rate”) shall be based on the initial maximum assessment established in Fiscal Year 1998-99, adjusted annually by the Bureau of Labor Statistics, Consumer Price Index for the month of April, All Urban Consumers, (“CPI”) for the San Francisco/Oakland/Hayward area. Should the Bureau of Labor Statistics revise or discontinue the preparation of such index, the City reserves the right to use such revised index or a comparable system to determine fluctuations in the annual cost of living.
• Each fiscal year, the CPI shall be applied to the Maximum Assessment Rate established the previous fiscal year to calculate the appropriate Adjusted Maximum Assessment Rate for the current fiscal year. • If the proposed annual assessment rate (levy per parcel) for the any year is less than or equal to the Adjusted Maximum Assessment Rate established for that fiscal year then the proposed annual assessment is not considered an increased assessment.
Beginning in the second fiscal year after the formation of the District (1999-00) and each fiscal year since, the Maximum Assessment Rate has been recalculated and a new Maximum Assessment Rate has been established for each fiscal year using the Assessment Range Formula described above. Based on the estimated April CPI shown in the table below, the Maximum Assessment Rate for the upcoming fiscal year (2024-25) shall be $478.56. The final engineer’s report will be updated for the public hearing to reflect the actual Maximum Assessment.
The Adjusted Maximum Assessment Rate has been calculated independent of the annual budget and proposed assessment rate for the given fiscal year. As stated above, if the proposed annual assessment for any fiscal year does not exceed the Adjusted Maximum Assessment Rate for that year, it is not considered to be an increased assessment under the terms of Proposition 218.
The table on the following page shows the annual April CPI increase, the Adjusted Maximum Assessment and the Actual Annual Assessment each year since the formation of the District:
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
11 *April 2024 CPI was not available at the time this Report was produced. 5% was used as an estimate for the April CPI. This will allow the City Council to reduce the approved assessment rate at the Public Hearing without violating Proposition 218. Per Assessment Law, the City Council may reduce the preliminarily approved assessment rate but may not increase it over what was published in the Notice of Public Hearing. The actual April CPI and the appropriate change to the Adjusted Maximum Assessment will be updated for the Public Hearing and final approval of this Report.
The City assessed the parcels in the District for the first time in seven years, in Fiscal Year 2019-20, due to the fact that there were no improvements being maintained. The improvements have now been installed and are being maintained and serviced. Fiscal April CPI Adjusted Max. Proposed Year CPI % Calculation Assessment Assessment
1998-99 N/A N/A $221.72 $221.72
1999-00 4.60% 1.046000000 $231.92 $221.72
2000-01 3.80% 1.038000000 $240.73 $213.60
2001-02 5.80% 1.058000000 $254.69 $229.92
2002-03 2.10% 1.021000000 $260.04 $229.92
2003-04 2.20% 1.022000000 $265.76 $114.96
2004-05 0.50% 1.005000000 $267.09 $114.96
2005-06 2.10% 1.021000000 $272.70 $114.96
2006-07 3.20% 1.032000000 $281.43 $114.96
2007-08 3.30% 1.033000000 $290.72 $114.96
2008-09 2.90% 1.029000000 $299.15 $114.96
2009-10 0.80% 1.008000000 $301.54 $25.00
2010-11 1.70% 1.017000000 $306.67 $25.00
2011-12 2.80% 1.028000000 $315.25 $25.00
2012-13 2.10% 1.021000000 $321.87 $0.00
2013-14 2.40% 1.024000000 $329.60 $0.00
2014-15 2.80% 1.028000000 $338.83 $0.00
2015-16 2.40% 1.024000000 $346.96 $0.00
2016-17 2.70% 1.027000000 $356.33 $0.00
2017-18 3.80% 1.038000000 $369.87 $0.00
2018-19 3.20% 1.032000000 $381.70 $0.00
2019-20 4.00% 1.040000000 $396.97 $213.60
2020-21 1.11% 1.011102405 $401.38 $401.38
2021-22 3.80% 1.038000000 $416.63 $416.62
2022-23 4.99% 1.049961379 $437.44 $437.44
2023-24 4.19% 1.041917274 $455.78 $455.78
2024-25* 5.00% 1.050000000 $478.57 $478.56
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
12 APPENDIX A – ASSESSMENT ROLL
Parcel Identification for each lot or parcel within the District shall be based on available parcel maps and other property data from the Monterey County Assessor’s office as they existed at the time this Report was prepared and adopted by the City Council.
A listing of parcels assessed within the District for Fiscal Year 2024-25, along with the corresponding assessment amounts, is included on the following page. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel(s) shall be based on the method of apportionment and assessment rate approved in this Report.
Therefore, if a single parcel has changed to multiple parcels, the assessment amounts applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.
Non-assessable lots or parcels include areas of public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space areas and rights-of-way, including public greenbelts and parkways; utility rights-of-way; common areas; landlocked parcels; small parcels vacated by the County, bifurcated lots and any other property that cannot be developed or has specific development restrictions. These types of parcels are considered to receive little or no benefit from the improvements and are therefore, exempted from assessment.
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
13 APN
Parcel
Type Units
2024-25 Maximum
Assessment Rate
2024-25 Proposed
Assessment Rate
2024-25 Proposed
Assessment
026-072-001 SFR 1.00 $478.56 $478.56 $478.56
026-072-002 SFR 1.00 $478.56 $478.56 $478.56
026-072-003 SFR 1.00 $478.56 $478.56 $478.56
026-072-004 SFR 1.00 $478.56 $478.56 $478.56
026-072-005 SFR 1.00 $478.56 $478.56 $478.56
026-072-006 SFR 1.00 $478.56 $478.56 $478.56
026-072-007 SFR 1.00 $478.56 $478.56 $478.56
026-072-008 SFR 1.00 $478.56 $478.56 $478.56
026-072-009 SFR 1.00 $478.56 $478.56 $478.56
026-072-010 SFR 1.00 $478.56 $478.56 $478.56
026-072-011 SFR 1.00 $478.56 $478.56 $478.56
026-072-012 SFR 1.00 $478.56 $478.56 $478.56
026-072-013 SFR 1.00 $478.56 $478.56 $478.56
026-072-014 SFR 1.00 $478.56 $478.56 $478.56
026-072-015 SFR 1.00 $478.56 $478.56 $478.56
026-072-016 SFR 1.00 $478.56 $478.56 $478.56
026-072-017 SFR 1.00 $478.56 $478.56 $478.56
026-072-018 SFR 1.00 $478.56 $478.56 $478.56
026-072-019 SFR 1.00 $478.56 $478.56 $478.56
026-072-020 SFR 1.00 $478.56 $478.56 $478.56
026-072-021 SFR 1.00 $478.56 $478.56 $478.56
026-072-022 SFR 1.00 $478.56 $478.56 $478.56
026-072-023 SFR 1.00 $478.56 $478.56 $478.56
026-072-024 SFR 1.00 $478.56 $478.56 $478.56
026-072-025 SFR 1.00 $478.56 $478.56 $478.56
026-072-026 SFR 1.00 $478.56 $478.56 $478.56
026-072-027 SFR 1.00 $478.56 $478.56 $478.56
026-072-028 SFR 1.00 $478.56 $478.56 $478.56
026-072-029 SFR 1.00 $478.56 $478.56 $478.56
026-072-030 SFR 1.00 $478.56 $478.56 $478.56
026-072-031 SFR 1.00 $478.56 $478.56 $478.56
026-072-032 SFR 1.00 $478.56 $478.56 $478.56
026-072-033 SFR 1.00 $478.56 $478.56 $478.56
026-072-034 SFR 1.00 $478.56 $478.56 $478.56
026-072-035 SFR 1.00 $478.56 $478.56 $478.56
026-072-036 SFR 1.00 $478.56 $478.56 $478.56
026-072-037 SFR 1.00 $478.56 $478.56 $478.56
026-072-038 SFR 1.00 $478.56 $478.56 $478.56
026-072-039 SFR 1.00 $478.56 $478.56 $478.56
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
14 APN
Parcel
Type Units
2024-25 Maximum
Assessment Rate
2024-25 Proposed
Assessment Rate
2024-25 Proposed
Assessment
026-072-040 SFR 1.00 $478.56 $478.56 $478.56
026-072-041 SFR 1.00 $478.56 $478.56 $478.56
026-072-042 SFR 1.00 $478.56 $478.56 $478.56
026-072-043 SFR 1.00 $478.56 $478.56 $478.56
026-072-044 SFR 1.00 $478.56 $478.56 $478.56
026-072-045 SFR 1.00 $478.56 $478.56 $478.56
026-072-046 EXE 0.00 $478.56 $478.56 $0.00
026-072-047 EXE 0.00 $478.56 $478.56 $0.00
026-072-048 EXE 0.00 $478.56 $478.56 $0.00
TOTALS: 45.00 $21,535.20
SFR = Single Family Residence
EXE = Landscape easement
Engineer’s Report
Riverview Gardens Landscape Maintenance District
City of King
Fiscal Year 2024-25
15 APPENDIX B – ASSESSMENT DIAGRAM
Item No. 10 (A)
REPORT TO THE CITY COUNCIL
DATE: APRIL 23, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER
RE: CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER
7.26 OF TITLE 7 OF THE KING CITY MUNICIPAL CODE
REGARDING PUBLIC PARKS REGULATIONS
RECOMMENDATION:
It is recommended the City Council introduce an Ordinance amending Chapter 7.26 of Title 7 of the King City Municipal Code pertaining to public park hours to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance.
BACKGROUND:
With the development of the new Mills Ranch Central Park about to begin, staff have been reviewing park rules. As a result, a recommendation has been identified to modify public park hours set forth in the Municipal Code.
Current Municipal Code provisions prohibit the public from being in the public parks from 10:00 p.m. to 6:00 a.m. unless approved by the City Manager. Staff recommends this be amended to be dusk to dawn, which is the typical restriction in many cities. The recommendation was presented to the Parks and Recreation Commission at their meeting on April 15th, and a recommendation to the City Council to adopt the change was approved.
DISCUSSION:
The current prohibition starting at 10:00 p.m. results in a significant period of time when the parks are open to the public during dark hours, and many of the parks are not well lit. This is a particular concern during winter hours when the after dark period can exceed 4 hours. The City experiences a significant amount of vandalism at the parks, which increases during nighttime hours. It also raises concerns of other criminal activity and can result in disturbances to neighboring residents.
ORDINANCE NO. 2024-826
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
KING, CALIFORNIA, AMENDING CHAPTER 7.26 OF
TITLE 7 OF THE KING CITY MUNICIPAL CODE,
PUBLIC PARKS REGULATIONS
WHEREAS, the City of King (“City”) is authorized by the California Constitution, Article XI, Section 7 to make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and
WHEREAS, the City regulates hours of access to public parks within the City to protect public health, welfare and safety; and
WHEREAS, access to public parks during nighttime hours can increase crime, vandalism and disturbances for neighboring residents; and
WHEREAS, the City Council desires to modify the hours when the public is prohibited to be in public parks to prevent criminal behavior and disturbances that occur when they are dark.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KING FINDS AND ORDAINS AS FOLLOWS:
SECTION 1. The above recitals are all true and correct and are hereby adopted as findings.
SECTION 2. The Ordinance is exempt from the California Environmental Quality Act (“CEQA”) because it can be seen with certainty that there is no possibility that it will have a significant effect on the environment. (CEQA Guidelines § 15061(b)(3).) Further, the adoption and implementation of this Ordinance is not a project, as defined in CEQA Guidelines section 15378, because it has no potential for resulting in physical change to the environment, either directly or indirectly, and is therefore not subject to environmental review under CEQA pursuant to CEQA Guidelines section 15060(c)(3).
SECTION 3. The Sub-Section of Chapter 7.26, Section 7.26.010 of the King City Municipal Code is hereby amended to read as follows; all other portions of Chapter 7.26 remain in full force and effect:
Section 7.26.010 Definitions.
For the purposes of this chapter, the following terms, phrases, words and their derivations shall have the meaning given in this section. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. The word “shall” is always mandatory and not merely directory.
(1) “City” means the city of King.
01222.0001/903428.1 -2-
(2) “City manager” means the chief administrative officer of the city. (3) “Dawn” means the first appearance of light in the sky before sunrise. (4) “Dusk” means the last stage of twilight when there is no longer any sunlight in the sky. (5) “Director of parks and recreation” means the administrative officer having charge of park and recreation facilities and activities in the city, under the direction and control of the city manager. “Golf professional” means the person in charge of golf course facilities and activities in the city.
(6) “Golf professional” means the person in charge of golf course facilities and activities in the city.
(7) “Park” means a park, reservation, playground, golf course, swimming pool, recreation center, and any other area in the city, owned or used by the city and devoted to active or passive recreation.
(8) “Person” means any person, firm, partnership, association, corporation, company or organization of any kind.
(9) “Sound amplifying equipment,” as used in this chapter, means any machine or device for the amplification of the human voice, music, or any other sound. (10) “Vehicle” means any wheeled conveyance, whether motor-powered, animal-drawn, or self-propelled. The term includes any trailer in tow of any size, kind or description. Exception is made for baby carriages and vehicles in the service of the city parks.
SECTION 4. The Sub-Section of Chapter 7.26, Section 7.26.090 of the King City Municipal Code is hereby amended to read as follows; all other portions of Chapter 7.26 remain in full force and effect:
Section 7.26.090 Loitering prohibited during certain hours No person shall remain, stay or loiter in any public park between the hours of ten p.m. and six a.m. of the following day dusk and dawn without approval from the city manager, with the exception of the skate park facility located at San Antonio Park, where no person shall remain, stay or loiter from 10:00 p.m. to dawn without approval of the City Manager. Spectators and participants of regularly scheduled sports approved by the city manager are exempt. .
SECTION 5: EFFECTIVE DATE.
This Ordinance shall take effect and be in full force and effect from and after thirty (30) calendar days after its final passage and adoption. Within fifteen (15) calendar days after its adoption, the Ordinance, or a summary of the Ordinance, shall be published once in a newspaper of general circulation.
01222.0001/903428.1 -3-
I HEREBY CERTIFY that the foregoing Ordinance was introduced by the City Council after waiving reading, except by Title, at a regular meeting thereof held on the _____ day of _________________ 2024, and adopted the Ordinance after the second reading at a regular meeting held on the ____ day of _______________ 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST
ERICA SONNE, City Clerk
CITY OF KING
By:
MIKE LEBARRE, Mayor
APPROVED AS TO FORM:
By:
ROY C. SANTOS, City Attorney
Aleshire & Wynder, LLP
I, ______________________________, City Clerk of the City of King, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Ordinance passed and adopted by the City Council of the City of King on the date and by the vote indicated herein.
Item No. 11(A)
REPORT TO THE CITY COUNCIL
DATE: APRIL 23 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MIKE HOWARD, DIRECTOR OF FINANCE
RE: CONSIDERATION OF FY 2023-24 MID-YEAR FINANCIAL
REPORT AND CONSIDERATION OF MID-YEAR BUDGET
ADJUSTMENTS
RECOMMENDATION:
It is recommended that the City Council receive and accept the City’s Fiscal Year 2023-24 Mid-Year Financial Progress Report and approve the Mid-Year Budget Adjustments.
BACKGROUND:
As part of the budget monitoring process, the Finance Director along with staff, conducts a mid-year review of the City Council approved budget for each fiscal year. This report presents the City’s financial condition in the current fiscal year based on actual revenues and expenditures performance for the six months ending December 31, 2023, as compared to the Original Budget for the fiscal year 2023-24.
It is important to note that year-end estimates are only projections at this point and are very difficult to accurately forecast. However, staff feels that the projections are conservative and should be in line with what actual revenue and expenditures will be at June 30, 2024.
DISCUSSION:
General Fund Overview (Exhibit A):
The following mid-year report includes a review and analysis of actual revenues and expenditures through December 31, 2023. The report shows at Fiscal Yearto-Date revenues greater than expenditures by $1,004,526 compared to an original budget of expenditures greater than revenues of $1,030,859. As of December 31, 2023, we are at 50% of our fiscal year. Currently the fiscal year
CITY COUNCIL
CONSIDERATION OF MID-YEAR FINANCIAL REPORT AND BUDGET
ADJUSTMENTS
APRIL 23, 2024
PAGE 2 OF 4
revenues are at 62%, with expenditures at 48%. If we were to remove the $1,250,000 grant receipt the actual revenues would be at 51% of budget.
Revenues are on track as budgeted. Interest income is coming in higher than budgeted. Since the beginning of high inflation and the Federal Reserve increasing interest rates, the Finance Department has negotiated with our local bank to receive an interest rate of 5% and above for funds in the investment account. Accordingly, Finance now only keeps in the operating checking account the funds needed to cover checks written, thus maximizing interest earnings for the City overall. For the calendar year 2023, the Finance Department brought in about $650,000 of interest income to the city funds. The interest earnings are allocated across all funds based on the percentage of cash each fund has compared to the total cash. One area of concern is sales tax, which the City’s consultant has projected a small reduction this year and larger reduction next fiscal year. Staff recommends holding off on any adjustments until the amendments to the FY 2024-25 are prepared.
Expenditures are on track to be on budget for the fiscal year. The NonDepartmental Department General Fund account is showing an overexpenditure as of December 31, 2023. One reason for this is the timing of the payments of our Workers’ Compensation and Liability Insurance payments. The City once again pre-paid our CalPERS Unfunded Liability of $528,052 and by making the pre-payment realized a savings of 3.4%
Overall, we expect to end the Fiscal-Year better than budgeted.
The following are recommended budget amendments for the General Fund:
REVENUES
• Increase Interest Earnings 20,000
• Increase Grant Revenue 1,250,000
Enterprise Funds (Exhibit B):
The Enterprise Funds are reporting revenues at an average of 55% of the annual budget for the fiscal year whereas expenditures are at 25% of the total annual budget. Revenues and Expenditures are lower at mid-year due timing and some budgeted capital items not being expended at this time. Staff is not recommending any increase in appropriations to the Enterprise budgets Special Revenue Funds (Exhibit C):
As reported in the past, the special revenues are categorized by type. These funds are activity based. Therefore, this report is presented for your review and is a reflection of six months activity through December 31, 2023.
CITY COUNCIL
CONSIDERATION OF MID-YEAR FINANCIAL REPORT AND BUDGET
ADJUSTMENTS
APRIL 23, 2024
PAGE 3 OF 4
Staff are recommending budget adjustments Grants received after the current budget was adopted.
The following are recommended budget amendments for the Special Revenue Funds:
REVENUES
• Increase in Grant Revenue $1,000,000
• Increase Public Safety Grants 16,000
• Increase in TAMC Grant 508,720
• Increase in FAA Grant 165,000
• Increase Interest Inc – ARPA 40,000
EXPENDITURES
• Increase CDBG Grant 1,000,000
• Increase Public Safety Grants 16,000
• Increase Street Expenditures 508,720
• Increase Airport Capital Projects 165,000
Successor Agency
The Successor Agency Funds are presented for your information. The Successor Agency is a Private Purpose Trust, which the city acts as a trustee for the State of California for the payment of “Recognized Obligations”. Staff is not recommending any amendments to the original budget.
COST ANALYSIS:
The City has continued to do well throughout this period of high inflation and high interest rates. Our financial position continues to be in a good position; however, staff continues to exercise control in expenditure control due to the continued uncertainty of an economic slowdown.
ALTERNATIVES:
The following alternatives are provided for Council consideration:
1. Receive the Mid-Year Financial Report and Approve the Mid-Year Budget Adjustments.
2. Modify or eliminate some of the proposed adjustments.
3. Do not approve the Budget Adjustments and request changes to the MidYear Financial Report.
Exhibit 1