Agenda — Kingsburg City Council, February 2, 2022

AGENDA

KINGSBURG CITY COUNCIL
REGULAR MEETING Council Chamber, 1401 Draper Street, Kingsburg, CA 93631 (559) 897-5821 www.cityofkingsburg-ca.gov
THE COUNCIL CHAMBER IS OPEN TO THE PUBLIC AT 100% CAPACITY.

Wednesday, February 2, 2022 at 6pm
Invocation to be given by Pastor Clayton Paull, Hope Kingsburg, followed by the Pledge of Allegiance led by Mayor Laura North
6 P.M. REGULAR SESSION MEETING:

1. Call to Order and Roll Call

2. Approve Agenda: Action by the Council to approve the agenda or to make modifications. Items that can be added to the agenda is constrained by State law.

3. Presentations:

None.

4. Public Comments: This is the time for any citizen to come forward and address the City Council on any issue within its jurisdiction that is not listed on the Agenda. A maximum of five (5) minutes is allowed for each speaker.

5. Consent Calendar: Items considered routine in nature are to be placed on the Consent Calendar.

They will be considered as one item and voted upon in one vote unless individual consideration is requested. Each vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Approval of the Consent Calendar items include recitals reading ordinance(s) by titles(s) only and adoption of recommended action(s) contained in Staff Reports.

5.1 Approval of City Council Minutes: Approve the minutes from the January 19, 2022 Regular City Council Meeting as prepared by City Clerk Abigail Palsgaard.

Sponsor: City Clerk’s Office
City of Kingsburg
1401 Draper Street, Kingsburg, CA 93631-1908
Phone (559)897-5821 Fax (559)897-5568
Mayor Laura North
Mayor Pro Tem Vince Palomar
Council Member Michelle Roman
Council Member Jewel Hurtado
Council Member Brandon Pursell, Jr.

City Manager Alexander J. Henderson
Kingsburg City Council Agenda
February 2, 2022

5.2 Check Register: Ratify/approve payment of bills listed on the check register for the period December 23, 2021 through January 10, 2022 as prepared by Accounts Payable Clerk Marsha Alves.

Sponsor: Finance Department

5.3 Approve The 2022-2023 City of Kingsburg Budget Schedule Sponsor: Finance Department

5.4 Accept the TCP Mitigation – GAC Treatment at Wells 12 &13 project completed by Steve Dovali Construction, Inc. and authorize the City Engineer to file the Notice of Completion. - Staff Report by City Engineer Dave Peters Sponsor: Engineering Department

6. Regular Calendar

6.1 Community Development Update- Presentation by Community Development Director Holly Owen
Sponsor: Community Development Department
Possible Action(s):
a. Presentation by Community Development Director Holly Owen b. Council Discussion
c. Informational/No Action Necessary

6.2 Housing Allocation- 2nd Round- Staff Report by Community Development Director Holly Owen
Sponsor: Community Development Department
Possible Action(s):
a. Presentation by Community Development Director Holly Owen b. Council Discussion
c. Action as Deemed Necessary

6.3 Housing Element Update- Staff Report by Community Development Director Holly Owen
Sponsor: Community Development Department
Possible Action(s):
a. Presentation by Community Development Director Holly Owen b. Council Discussion
c. Action as Deemed Necessary

7. Council Reports and Staff Communications

7.1 Community Services Commission

7.2 Public Safety Committee

7.3 Chamber of Commerce

7.4 Economic Development

7.5 Finance Committee

7.6 Planning Commission

7.7 South Kings Groundwater Sustainability Agency Joint Powers Authority (SKGSA)

7.8 Downtown Business Improvement District

7.9 Council of Governments
Kingsburg City Council Agenda
February 2, 2022

7.10 Council Member Reports

7.11 City Manager’s Report
- FY 2021-2022 GFOA Distinguished Budget Presentation Award

8. Future Agenda Items:

None

9. The Kingsburg City Council adjourns out of the Regular Calendar into Closed Session:

9.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
California Government Code Section 54956.8
Fresno County Assessor’s Parcel Number: APN: 394-042-04 City Negotiator: Alexander J. Henderson
Under Negotiation: Rental Terms and Conditions

10. Adjourn out of Close Session into Regular Kingsburg City Council Meeting and report out of Closed Session.

11. Adjourn Regular Kingsburg City Council Meeting.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall, in the City Clerk’s office, during normal business hours. In addition, such writings and documents may be posted on the City’s website at www.cityofkingsburg-ca.gov.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (559) 897-6520. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35 .102.35.104 ADA Title II].

I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 28th day of January 2022.
____________________________________
Abigail Palsgaard, City Clerk

KINGSBURG CITY COUNCIL

REGULAR MEETING MINUTES
January 19, 2022
THE COUNCIL CHAMBER WAS OPEN TO THE PUBLIC AT 100% CAPACITY.

Invocation was given by Police Chaplain Cathleen Lawler, followed by the Pledge of Allegiance led by Mayor Laura North.
6 P.M. REGULAR SESSION MEETING:

Call to Order and Roll Call – Mayor Laura North called the Regular Meeting of the Kingsburg City Council to order at 6:01 P. M.

Council Members Present: Jewel Hurtado, Vince Palomar, Brandon Pursell, Jr., Michelle Roman, and Mayor Laura North.

Staff Present: City Manager Alexander Henderson, City Attorney Michael Noland, City Engineer Dave Peters, Public Works Superintendent Daniel Galvez, and City Clerk Abigail Palsgaard.

Approve Agenda: Action by the Council to approve the agenda or to make modifications. Items that can be added to the agenda is constrained by State law. A motion was made by Council Member Pursell, Jr., seconded by Council Member Hurtado, to approve the Agenda as published. The motion carried by unanimous voice vote.

Presentations: Pinning and Swearing In of Police Department Employees Police Officers Monique Gonzales and Alexis Ramirez were sworn-in, pinned, and welcomed.

Public Comments:

Rene Nuenes, resident of Reedley, stated that he is running for office, Assembly District #33, and if anyone has questions, please reach out.

Consent Calendar: A motion was made by Council Member Roman, seconded by Council Member Palomar, to approve the items appearing on the Consent Calendar. The motion carried by unanimous voice vote.

5.1 Approval of City Council Minutes: Approve the minutes from the January 5, 2022, Regular City Council Meeting as prepared by City Clerk Abigail Palsgaard.

Sponsor: City Clerk’s Office

5.2 Check Register: Ratify/approve payment of bills listed on the check register for the period December 23, 2021, through January 10, 2022, as prepared by Accounts Payable Clerk Marsha Alves.

Sponsor: Finance Department

5.3 Adopt Resolution No. 2022-008 approving the final map for Tract 5073 accepting on behalf of the public the streets and easements as offered on the map in accordance with the terms of the dedications and authorize the City Manager to execute the Subdivision Agreement on behalf of the City, subject to review as to form by the City Attorney. -Staff Report by City Engineer Dave Peters
Sponsor: Engineering Department

5.4 Kingsburg Chamber of Commerce Annual Dinner Awards:
* Citizen of the Year Award – Adopt Resolution No. 2022-001 * Junior Citizen of the Year Award – Adopt Resolution No. 2022-002 * Educator of the Year Award – Adopt Resolution No. 2022-003 * Public Safety Officer of the Year Award – Adopt Resolution No. 2022-004 Kingsburg City Council Minutes
January 19, 2022
* Business of the Year Award – Adopt Resolution No. 2022-005 * Agribusiness of the Year Award– Adopt Resolution No. 2022-007 *Note: Resolutions are not included in order to maintain anonymity until Awards are presented at the Chamber Dinner on January 27, 2022, and will be available to the public on January 28, 2022.

REGULAR CALENDAR
Consider Adoption of an Urgency Ordinance NO. 2022-01 to amend Chapter 8.12, SOLID WASTE COLLECTION AND/OR DISPOSAL in its entirety of the Kingsburg Municipal Code for Organic Waste Collection and Disposal Per Senate Bill (SB) 1383- Staff Report by Public Works Director Daniel Galvez
Sponsor: Public Works
Presentation by Public Works Director Daniel Galvez- Director Galvez stated that this action is mandatory for compliance with the SB 1383 Organic Waste Recycling Program. Start date of SB 1383 is 1/1/2022. He stated that he thought about applying for a waiver, but we would have given up local control.

Council Discussion - None.

A motion was made by Council Member Roman, seconded by Council Member Pursell, Jr., to:
waive the reading and adopt Urgency Ordinance No. 2022-01 amending in its entirety Chapter 8.12, SOLID WASTE COLLECTION AND/OR Disposal, of the Kingsburg Municipal Code for Organic Waste Collection and Disposal Per Senate Bill (SB) 1383 and its Regulations relating to Organic Waste Disposal Reduction, Recycling, and Solid Waste Collection and with the following recital constituting reading of the entirety of the Ordinance:
“AN URGENCY ORDINANCE OF THE CITY OF KINGSBURG AMENDING IN ITS ENTIRETY CHAPTER 8.12 OF TITLE 8 OF THE KINGSBURG MUNICIPAL CODE TO IMPLEMENT THE REGULATIONS OF SB 1383, THE SHORT-LIVED CLIMATE POLLUTION REDUCTION ACT OF 2016” The motion carried by unanimous voice vote.

SB 1383 Local Assistance Grant Program- Staff Report by Public Works Director Daniel Galvez Sponsor: Public Works
Presentation by Public Works Director Daniel Galvez- Mr. Galvez explained that this is a grant to assist in complying with SB 1383. Base award is $20,000. He stated that we can purchase compost or mulch. We will adopt some of the best practices. Council Member Roman stated that she had spoken to Mid Valley about it, kudos on applying before the 2/1 application date. She appreciates the information in the water bill, stating that we will have a lot to teach our residents. Education outreach is really important. Council Member Palomar asked about the City having to buy mulch.

Public Works Director Daniel Galvez said that we will have to purchase renewable energy. We can use it in medians and parks. Council Member Hurtado said that she appreciates the swift movement.

Kingsburg City Council Minutes
January 19, 2022
A motion was made by Council Member Hurtado to adopt Resolution No. 2022-009, Authorizing Submittal of Applications for all CalRecycle Grants for which the City of Kingsburg is eligible. The motion was seconded by Council Member Palomar and carried by unanimous voice vote.

American Rescue Plan Funding – Final Rule Update- Presentation by City Manager Alexander Henderson
Sponsor: City Manager’s Office
Presentation by City Manager Alexander Henderson- Mr. Henderson stated that these are Federal funds to assist local governments that have been negatively impacted by COVID. We held a workshop on 7/28/2021 and staff has updated the list for eligibility. We can’t use it for contribution of pensions, debt service, or for replenishing any rainy-day funds. The first report is due by April 30, 2022. We recommend holding additional workshops. Council will have ultimate say with the budget process.

He reviewed the list from the July 28th workshop. Council Member Pursell, Jr. asked if the 4/30/2022 report is for money already spent? Mr. Henderson said that he thinks that is correct. They have not come out with any guidance on reporting yet. Council Member Hurtado asked about setting up a public workshop. Council Member Pursell, Jr. said that we will have to start narrowing it down and have a long-term projection after we get input from the public from at least one public hearing.

Council Member Hurtado said that at the July 28th workshop we felt the pandemic was almost over.

South Kings GSA Developer Impact Fee Study- Staff Report by City Engineer Dave Peters Sponsor: Engineering Department
Presentation by City Engineer Dave Peters – Mr. Peters stated that the South Kings GSA started a study to develop fees for developers for different cities. The fees would help offset the impact. This is informational for now. Council Member Palomar asked if other cities are looking at impact fees. Mr.

Peters said that all cities in the South Kings GSA are, and he believes other cities in the valley are too. We are not asking for them to fix our existing problem, but to offset future costs. Council Member Pursell, Jr. asked if it will be will up to us to determine the amount. Mr. Peters said yes, we will recommend the amount. Most cities would adopt the defendable cost, the city can discount the rate. Council Member Pursell, Jr. asked if a different city adopts a lower amount is there recourse? Mr. Peters said that you can’t go above. Mr. Henderson said that there is a 5-year period for impact fees. Mr. Peters said that the fees will go to the the City, not to the GSA. Council Member Pursell, Jr. asked if we get more recharge basins, will there be a benefit? Mr. Peters said that it can be located anywhere in the GSA, according to the State.

It is better for our groundwater table if the basin is in Kingsburg. Council gave Council Member Hurtado direction to approve the American Rescue Plan Funding at the next meeting of the South Kings GSA.

Crime Statistics Report for the Month of December 2021 and General Police Department Update
Presentation by Police Chief Neil Dadian. Chief Dadian briefly reviewed the report stating that we have one or two catalytic converter thefts per week. He stated that we might have to hire someone full time to report to the State for all their new regulations. He spoke about the Tobacco Grant application for an SRO. Cookies with a cop is this Saturday. Chaplain Cathleen Lawyer spearheaded this event.

Council Member Hurtado thanked Chief Dadian for a swift turnaround on a constituent’s problem.

Council Reports and Staff Communications
Kingsburg City Council Minutes
January 19, 2022
Community Services Commission – Mayor North reported that it has not met.

Public Safety Committee – Council Member Palomar reported that it will meet next week.

Chamber of Commerce – Council Member Pursell, Jr. reported that the new Executive Director is Barbara Little.

Economic Development Committee – Council Member Roman reported that it has not met.

Finance Committee – Council Member Pursell, Jr. reported that it has not met.

Planning Commission - Mayor North reported that it met last week and discussed managing growth in Kingsburg.

South Kings Groundwater Sustainability Agency Joint Powers Authority (SKGSA) – Council Member Hurtado reported that it will meet in February.

Downtown Business Improvement District – Council Member Hurtado reported that it will meet in February.

Fresno County Council of Governments – Council Member Roman reported that it has not met.

COUNCIL MEMBER REPORTS
Council Member Roman talked about an issue with the T-Mobile website. A resident reached out and now it is up and running, very receptive.

Council Member Roman said that she is chair of SKF, the Zoo Authority, and spoke about Measure Z which will be on the ballet in November.

CITY MANAGER’S REPORT
City Manager Alexander Henderson said, save the date 1/27/2022 for the Chamber Dinner, and 2/4/2022 for the Blossom Trail Opening Ceremony in Fowler. He reported that T-Mobile now has job positions you can apply for online. He met with the construction team, and they are hoping to be done by the end of March. Supply chain problems and PG&E has set them back.

Mayor North asked about an update on the Swedish Mill. Mr. Henderson said that they have abated the graffiti but he has not had a firm update.

Future Agenda Items – None
Adjourn the Regular Meeting of the Kingsburg City Council – 7:00 P. M.

Submitted by:
_____________________________________________
Abigail Palsgaard, City Clerk
Accounts Payable
User:

Printed:
marshaa
1/25/2022 3:02 PM
Checks by Date - Summary by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
ACH 3470 Internal Revenue Service - ACH 01/14/2022 10,593.83 ACH 3471 Employment Development Department - ACH01/14/2022 1,586.68 ACH 3231 ICMA RETIREMENT CORPORATION - WIRE 01/14/2022 1,183.65 ACH 3470 Internal Revenue Service - ACH 01/14/2022 53,728.60 ACH 3471 Employment Development Department - ACH01/14/2022 9,882.19 ACH 3472 CalPERS - ACH 01/14/2022 43,024.34
ACH 3475 Empower 01/14/2022 3,593.26
ACH 3476 CHILD SUPPORT STATE DISBURSEMENT UNIT - ACH 01/14/2022 240.46 ACH 3526 Public Employees Retirement System 457 Plan-Deferred Comp - ACH 01/14/2022 310.12 ACH 3231 ICMA RETIREMENT CORPORATION - WIRE 01/14/2022 13,325.00 ACH 3470 Internal Revenue Service - ACH 01/14/2022 2,209.64 ACH 3471 Employment Development Department - ACH01/14/2022 12.29 Total for 1/14/2022: 139,690.06
80777 3005 AFLAC 01/21/2022 863.54
80778 3006 AIRGAS NCN 01/21/2022 723.51
80779 3565 AMAZON CAPITAL SERVICES 01/21/2022 436.25
80780 3013 AMERICAN AMBULANCE 01/21/2022 250.00
80781 3023 ARMANDO'S SMOG 01/21/2022 1,539.30
80782 3029 AT&T CALNET 3 01/21/2022 32.22
80783 3038 BENETRAC 01/21/2022 425.00
80784 UB*00051 LEONARD BREITLING 01/21/2022 30.49
80785 3054 BSK ASSOCIATES 01/21/2022 493.00
80786 4337 CAL FIRE 01/21/2022 3,500.00
80787 3056 CAL STATE TERMITE AND PEST 01/21/2022 460.00 80788 4429 CANON FINANCIAL SERVICES, INC 01/21/2022 480.51 80789 3068 BARBARA CARPENTER 01/21/2022 1,456.00
80790 3918 CINTAS 01/21/2022 1,185.31
80791 3101 CITY OF SANGER 01/21/2022 132.75
80792 4620 COLLINS ELECTRICAL CO INC. 01/21/2022 801.85 80793 4448 CORE & MAIN 01/21/2022 120.96
80794 4340 DAWSON-MAULDIN, LLC 01/21/2022 39,774.13
80795 4229 EBA&M CORPORATION 01/21/2022 7,030.00
80796 4615 EMERALD TEXTILES SERVICES 01/21/2022 346.09
80797 3184 FRESNO CITY COLLEGE-Business Office 01/21/2022 1,041.00 80798 3187 FRESNO COUNTY DEPT OF COMM. HE 01/21/2022 2,154.75 80799 3633 FRESNO COUNTY FIRE PROTECTION DISTRICT 01/21/2022 2,300.00 80800 3198 FRESNO TRUCK CENTER 01/21/2022 5,148.46
80801 4433 SERGIO GONZALES 01/21/2022 31.00
80802 3213 RICHARD GRIFFIN 01/21/2022 200.00
80803 4236 PHIL GRIJALVA 01/21/2022 225.00
80804 3994 GUARDIAN 01/21/2022 7,934.83
80805 3222 HENRY SCHEIN, INC. 01/21/2022 817.45
80806 4256 MR. RAFAEL HERRERA 01/21/2022 135.00
80807 3224 HI-TECH EMERGENCY VEHICLE SVC 01/21/2022 1,131.76 80808 3237 JC'S LAWN SERVICE 01/21/2022 5,000.00
AP Checks by Date - Summary by Check Date (1/25/2022 3:02 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount
80809 3248 KAHN, SOARES & CONWAY, LLP 01/21/2022 5,500.00 80810 3249 KAISER FOUNDATION HEALTH PLAN INC01/21/2022 4,090.43 80811 3637 KAMM HOUSING, LLC 01/21/2022 184,254.00
80812 3251 KEN RISENHOOVER ROOFING 01/21/2022 250.00
80813 3625 KINGSBURG MEDIA FOUNDATION 01/21/2022 2,550.00 80814 3259 KINGSBURG SUPERMARKET, INC. 01/21/2022 82.31 80815 4567 KOALA TREE SERVICE 01/21/2022 10,950.00
80816 4081 L.N. CURTIS & SONS 01/21/2022 1,052.62
80817 3276 LIFE ASSIST INC 01/21/2022 104.71
80818 3578 MAC GENERAL ENGINEERING,INC 01/21/2022 10,738.05 80819 UB*00052 JOHN MC INTYRE 01/21/2022 109.44
80820 4329 MCI COMM SERVICES 01/21/2022 35.80
80821 3293 MID VALLEY DISPOSAL 01/21/2022 112,984.22
80822 3997 MID VALLEY DISPOSAL RECYCLING & TRANSFER STATION 01/21/2022 3,036.55 80823 3466 NAPA AUTO PARTS 01/21/2022 186.85
80824 3312 O'REILLY AUTO PARTS 01/21/2022 356.68
80825 3315 P G & E 01/21/2022 22,781.93
80826 3333 PRICE, PAIGE & COMPANY 01/21/2022 1,730.00
80827 3334 PROFESSIONAL PRINT & MAIL, INC 01/21/2022 2,166.67 80828 3335 PROFORCE LAW ENFORCEMENT 01/21/2022 4,494.45 80829 3361 SAN JOAQUIN VALLEY AIR 01/21/2022 143.00
80830 3772 SIGN MAX 01/21/2022 392.23
80831 3369 SILVAS OIL COMPANY, INC. 01/21/2022 9,159.47 80832 4262 SILVERFOX ELECTRIC, INC. 01/21/2022 1,512.09 80833 3378 STAPLES ADVANTAGE 01/21/2022 2,605.84
80834 3380 STATE OF CALIFORNIA-D O J 01/21/2022 390.00
80835 4418 STREAMLINE AUTOMATION SYSTEMS, LLC 01/21/2022 2,408.00 80836 4189 TERMINAL AIR & BRAKE SUPPLY 01/21/2022 1,938.18 80837 3397 THE GAS COMPANY 01/21/2022 9,966.19
80838 4016 ULINE Shipping Supplies Specialist 01/21/2022 574.35 80839 3493 VILLAGE TIRE SALES 01/21/2022 154.97
80840 3421 VINCENT COMMUNICATIONS, INC. 01/21/2022 4,514.25 Total for 1/21/2022: 487,413.44
Report Total (76 checks): 627,103.50
AP Checks by Date - Summary by Check Date (1/25/2022 3:02 PM) Page 2 2022-2023 City of Kingsburg Budget Schedule
January 2022
25 Regular Finance Committee meeting. Recommendation for any mid-year 2021-2022 adjustments made to City Council.

February 2022
2 2022-2023 budget schedule approved by the City Council. 2 City Council 2021-2022 mid-year budget review and potential adjustments (recommendation from Finance Committee).
7 Begin personnel costing worksheets and 2021-2022 year-end revenue projections. 15 Capital Improvement Plan (CIP) documents distributed to department heads for review and update.

March 2022
8 City staff discussion on long-term strategic goals (in conjunction with Strategic Planning initiatives)
18 Capital improvement project (CIP) department requests with supporting documentation due to Finance Director for review.
22 Regular Finance Committee meeting.
30 Personnel costing worksheets and 2021-2022 revenue projections due from Finance Director.

April 2022
8 Department heads complete 2021-2022 year to date and year end revenue and expenditure projections.
13 Department budget requests due from Department Heads. 18-29 Departmental meetings to discuss individual projections and 2021-2022 operational and CIP requests.
26 Regular Finance Committee meeting.

May 2022
4 City Council approval of budget guidelines and parameters; review of City Financial Policies.

Review and consideration of capital improvement projects. 10 Measure E Public Safety Tax Oversight Committee meeting to review 2021-2022 expenditures and 2022-2023 proposed budget.
18 City Council review and consideration of special funds (Measure E, CalPERS, Economic Development)
24 Regular Finance Committee meeting. Final review of budget revenue and expenditure projections. Review and recommendation regarding City Financial Policies. Final revenue and expenditure projections for 2021-2022.
27 Distribution of the City Manager’s recommended budget. *31 First reading of recommended budget to the City Council for consideration.

June 2022
15 Public hearing, final consideration, and approval of 2022-2023 City Budget. Final budget to include organizational goals guided by Strategic Planning initiatives. * First regular June meeting will be held on Tuesday, May 31 in accordance with the adopted meeting calendar.
** Additional workshops may be added in relation to discussions of the use of American Rescue Plan funds.

CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor North & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AH AGENDA ITEM: Acceptance of TCP Mitigation Project – GAC Treatment at Wells 12 & 13 ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File

EXECUTIVE SUMMARY
The City Council previously awarded a contract to Steve Dovali Construction, Inc. for the TCP Mitigation – GAC Treatment at Wells 12 & 13 project. The project has been completed to the satisfaction of the Regional Water Quality Control Board, the City Engineer and the Public Works Department staff. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.

RECOMMENDED ACTION BY CITY COUNCIL
Accept the TCP Mitigation – GAC Treatment at Wells 12 &13 project completed by Steve Dovali Construction, Inc. and authorize the City Engineer to file the Notice of Completion.

POLICY ALTERNATIVE(S)
None

REASON FOR RECOMMENDATION/KEY METRIC
Steve Dovali Construction, Inc. completed the project to the satisfaction of the Regional Water Quality Control Board, the City Engineer, and the Public Works Director.

FINANCIAL INFORMATION

PRIOR ACTION/REVIEW
None

BACKGROUND INFORMATION
The City Council previously awarded a contract to Steve Dovali Construction, Inc. for the TCP Mitigation – GAC Treatment at Wells 12 & 13 project. The project has been completed to the satisfaction of the Regional Water Quality Control Board, the City Engineer and the Public Works Department staff. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.

ATTACHED INFORMATION
None
Meeting Date: 02/02/2022
Agenda Item: 5.4
FISCAL IMPACT:

1. Is There A Fiscal Impact? No

2. Is it Currently Budgeted? N/A

3. If Budgeted, Which Line? N/A

CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor North & City Council
REPORT FROM: Holly Owen, Community Development Director REVIEWED BY: AP AGENDA ITEM: Community Development Department Update 4Q 2021 ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File

EXECUTIVE SUMMARY
Attached is a status update from the Community Development Department (Planning, Building, Code Compliance) for the 4th quarter of 2021.

Staff will be available to answer questions and provide additional information on specific projects.

RECOMMENDED ACTION BY CITY COUNCIL

1. Informational only.

POLICY ALTERNATIVE(S)

1. N/A
STRATEGIC GOAL(S) MET:

1. Insure Financial Stability

FINANCIAL INFORMATION

PRIOR ACTION/REVIEW
None.

BACKGROUND INFORMATION
See attached report and executive summary.

ATTACHED INFORMATION

1. Community Development Department 4th Quarter Report
Meeting Date: 02/02/2022
Agenda Item: 6.1
FISCAL IMPACT:

1. Is There A Fiscal Impact? Yes

2. Is it Currently Budgeted? Yes

3. If Budgeted, Which Line? Varies
Community Development
Department Update
Report for Council
City of Kingsburg
February 2, 2022
2 Table of Contents
Contents Page
Table of Contents .........................................................................................................................2 City of Kingsburg Planning and Development Report....................................................... 3-4 Executive Summary…...………………………………………….….………………………… 5
Building Department Performance Measures ...................................................................... 6-7 Code Enforcement Performance Measures ...............................................................................8 Code Enforcement Photos ...........................................................................................................9 Organizational Structures.................................................................................................... 10-11 Responsibilities...................................................................................................................... 12-13 Most Common Request for Action by Category ....................................................................14 Sectors..................................................................................................................................... 15-16 3 City of Kingsburg Planning and Development
Progress Report
4th Quarter 2021 Review
A number of staff changes occurred in the 4th quarter of 2021 at the City in the Community Development Department. The City hired a full-time department head to oversee the Planning, Building and Code Enforcement divisions of the Community Development Department and hired Karyl Bartel on November 15, 2021 as the department’s Administrative Assistant. In addition to staff changes, team meetings and internal discussions have resulted in a number of process improvements which will more clearly outline procedures and allow for more consistent building permit entries and record keeping.

With the continued interest in development, the department has been extremely busy fielding questions about the permitting and approval process. The following is a snapshot of time spent with applicants since my arrival on September 20, 2021:
• Meetings with 4 applicants for four separate annexation proposals, all with varying degrees of commitment, and all for residential subdivisions • 6 meetings with Fresno COG regarding the upcoming 6th Cycle Housing Element, on which work needs to commence in the next month, and which will be ongoing throughout the year
• Site Plan Review Committee: met once and have several upcoming meetings in the pipeline
• Held weekly meetings with Economic Development Consultant, Jolene Polyack • Accompanied Building Inspector on site visits for inspections and to meet with owners and applicants
• Created flowcharts, checklists, timelines and a project spreadsheet to assist staff and the public in understanding and developing consistency concerning the workflow process
• Presented before the Planning Commission (“PC”) and City Council on current legislative actions and impacts to the City
• Participated in a joint PC/Council workshop on Kingsburg’s allocation process for residential units
• Comment letters on projects/proposals in Fresno/Tulare counties • Researched the reinstallation of GIS capabilities for the City

4 • Participated in trainings on Laserfiche, a repository and workflow system for public sector clients to be implemented by the City this year • Volunteered after hours as Board member of local American Planning Association to lead accreditation effort in the Central Valley
• Worked with Code Enforcement on documentation, site visits and assisted new employee (Madelyn Ramirez) with her role
Current projects pending final building permit approval/Queries • T-Mobile Call Center
• Stone Plaza
• Bank of America building
• Magosh Brewery
• 204 Sierra Street (gas station, car wash)
• Roadhouse Restaurant
• 1401 Simpson Street (office use)
• 1803 Simpson Street Sinclair Station
• GUSS Expansion
• Packaging Corporation Rail Spur/Storage
• K Corporate Center expansion
• 2705 Simpson Street Diesel repair
• Kliewer Building (Kings River Commercial)-Business Park • Mennonite Disaster Relief-Business Park
• United Health Centers Tenant Improvements
• Outback Materials Concrete Plant Query on Rezone
• 8 Home Occupation approvals
In addition, we field numerous zoning and ‘what if’ queries from the general public. We always aim for prompt and accurate responses.

In summary, we take very seriously the obligation to serve the business community and the general public on behalf of the City. The development/permitting process can be confusing and intimidating, and we always try to work through issues, arrange meetings and offer alternatives when possible.

Sincerely,
Holly Owen
Community Development Director
5 Executive Summary
Building Department
If you travel around Kingsburg, you can see that we are building at a rate not seen in recent history. As building increases and the population grows, it can be easy to lose the small-town ideals and vibe. As I travel around Kingsburg to do building inspections and code enforcement, I make it a point to be mindful that everything has an impact on keeping Kingsburg safe and beautiful. Almost all the numbers from inspections made to permits processed are up! In 2021 the building department processed 946 permits, made 2,810 inspections, and finaled 27 new single-family residences. As I look forward to the next year, I always keep in mind that building a better community starts here.

Edward Jakubowski, Building Official
Code Enforcement
Last year Code Enforcement issued 164 notifications to citizens and businesses informing them of violations on their property. The majority of the violations were for issues such as solid waste on their property, the need to trim trees in the alley to allow Mid Valley trucks to travel through the alleys without obstructions, and for RVs exceeding parking limits or setback limitations. We also notified property owners, registered owners and any lien companies, through certified mail, of inoperable vehicles that would eventually be towed if they were not moved into an enclosed structure. The notifications for businesses were varied: exceeding the time limit for displaying banners, not having the handicap parking stops painted blue, and having signs that were no longer working properly. For a large majority, the issues are taken care of in a timely manner, however, there are some cases that will take months to resolve.

Madelyn Ramirez, Neighborhood Improvement Officer
6 Building Department Performance Measures
7 Note: Revenues collected include all fees collected that are related to development (plan check, inspections, permitting, impact fees, etc.) Many of the fees collected are directly utilized to pay for services related to new development (not banked in the General Fund). Impact fees can only be collected on eligible projects and spent on eligible items (wages and benefits are not a qualifying expenditure. (Four Year Period Observed) 8 Code Enforcement Performance Measures
9 Code Enforcement Photos
Abandoned car before and after.

Solid waste before and after at this property.

Non-permitted structure before and after.
10 Organizational Structures
11 12
Responsibilities
City Hall
City Hall is responsible for tracking and resolving the following Code Enforcement Violations:
- Abandoned Vehicles on Private Property1
- Overgrown Lawn/Weed Abatement
- Dangerous/Hazardous Building
- Water Usage Violation
- Marijuana Violation
- Uniform Business Code Violation
- Animal Violation
- Trash/Weeds in Alley
- Alley Tree/Bush Trimming
- Vehicle Parked on Lawn
- Yard Sales (more than 2 per year)
- Illegal Signage
- Other City Defined Violation
Public Works
Public Works is responsible for tracking and resolving the following Code Enforcement Violations:
- Alley Maintenance
- City Trees – Landscaping
- Downtown Maintenance
- Park Maintenance
- Dead Animal Pickup
- Storm Drains
- Street Light Repair
- Street/Alley Maintenance and Repair
- Water Violations
1 Program under review
13 Fire Department
The Fire Department is responsible for tracking and resolving the following Code Enforcement Violations:
- Dry Grass, Weeds, and/or Other Fire Hazards
Police Department
The Police Department is responsible for tracking and resolving the following Code Enforcement Violations:
- Abandoned Vehicles on Streets
- Parking Violations
These are the violations that are available for citizens to request using the Request Tracker system on the website. Staff utilizes this system as well, in addition to software that integrates with departmental systems.
14 Most Common Requests for Action by Category
2 Property Maintenance 82
Municipal Code 32
Abandoned Vehicles 24
Weed Abatement 5
Zoning 4
Water Violations 4
Nonconforming Signs 3
Health & Safety Code 3
Animal Violations 2
Building Code 2
Other 6
2 Six Month Period Observed July 1 – December 31, 2021
15 Sectors
Proactive 34 Proactive 28 Proactive 15
Reactive 26 Reactive 44 Reactive 17
3 For the purpose of code enforcement activity, the City of Kingsburg will be divided into three efficient and logical sectors. These sectors will enable the Code Enforcement Officer or their designee to provide prompt and equitable enforcement coverage. Follow up inspections will be scheduled at known intervals, which will ensure the prompt noticing of violations and departmental compliance with due process timelines. This will also enable office personnel to provide answers to citizens as to when they can expect a 3 Six Month Period Observed July 1 – December 31, 2021
Code Enforcement Sectors
Sector 1 Sector 2 Sector 3
16 response from Code Enforcement personnel. Additionally, we will be able plot statistics such as case type, frequency of offense, and time of compliance by sector. The sectoring of the city and allotting time for code enforcement activities will also encourage Code Enforcement personnel to work in a proactive manner.

The City of Kingsburg will be divided into sectors as follows:

Sector 1: All properties west of the center of 10th Avenue.

Sector 2: All properties east of the center of 10th Avenue and west of the center of 18th Avenue.

Sector 3: All properties east of the center of 18th Avenue.

The code enforcement days for the sectors will be Tuesday, Wednesday, and Thursday, respectively, with Monday and Friday serving as overflow days.

CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor North & City Council
REPORT FROM: Holly Owen, Community Development Director REVIEWED BY: AJH AGENDA ITEM: Growth Management – Consideration of Second Competitive Allocation Process ACTION REQUESTED: ___Ordinance ___Resolution ____Motion _ _Receive/File

EXECUTIVE SUMMARY
As part of the City’s growth management ordinance (attached), the City Council, at its first meeting in February, may direct staff to open the housing allocation process, assuming all allocations were not previously awarded.

16.09.060 - Competitive allocations.

E. If not all available allocations are issued in December, then at its first meeting in February of the next year, the city council may authorize staff to conduct a second competitive allocation process ("second allocations"). If a second allocation is authorized by the city council, the application process shall be the same as for the first allocations, except that all applications must be received by the planning and development department by four o'clock p.m. on March 31st. If March 31st falls on a Saturday, Sunday or holiday when the city offices are closed, the time for filing applications for second allocations shall be extended to four o'clock p.m. on the next business day. City staff will perform its ranking and rating process during the month of April and a public hearing will be held by the planning commission at its first regular meeting in May to review staff's rating and ranking recommendations for the second allocation and make recommendations to the city council regarding the second allocation. At its first regular meeting in June, the city council will consider the recommendations of the planning commission and determine the number of second allocations to be issued, if any.

F. If there is only one application for second allocations, the city council may authorize the issuance of all allocations available in the second allocation to the sole applicant, even though the allocations available in the second allocation exceed the maximum annual number of allocations available for issuance under this section of this chapter and even though the sole applicant for the second allocations received first allocations.

Given that the city has not issued single family residential allocations since 2018, we believe it is prudent to open up the second round of allocations. The opening of allocations does not necessarily mean we will receive an application, or, if an application is received, that it will automatically receive a staff recommendation to grant allocations.

RECOMMENDED ACTION BY CITY COUNCIL

1. Staff recommends that Council authorizes staff to conduct a second competitive allocation process.

POLICY ALTERNATIVE(S)

1. Council could decline to open a second competitive allocation process.

STRATEGIC GOAL(S) MET:

1. Promote Sustainable Development
Meeting Date: 02/02/2022
Agenda Item: 6.3

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FINANCIAL INFORMATION

PRIOR ACTION/REVIEW
Initial applications are to be received by September 30 of each calendar year. Because the first round did not include the issuance of all available allocations, the City Council may open up a second competitive allocation process. Staff has been in discussions with several developers and have outlined the allocation process for their information. A workshop was held on January 13, 2022, to discuss this process. While several recommendations regarding changes to the ordinance were received by staff at that time, the City Council authorization to initiate a second round of applications for allocations remains unchanged.

BACKGROUND INFORMATION
See executive summary.

ATTACHED INFORMATION

1. Growth Management Ordinance

2. Current Housing Allocation Calculations
FISCAL IMPACT:

1. Is There A Fiscal Impact? Potentially

2. Is it Currently Budgeted? No

3. If Budgeted, Which Line? N/A
Title 16 - SUBDIVISIONS
Chapter 16.09 GROWTH MANAGEMENT SYSTEM
Kingsburg, California, Code of Ordinances Created: 2021-08-03 13:24:55 [EST] (Supp. No. 18, 7-21)

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Chapter 16.09 GROWTH MANAGEMENT SYSTEM
Sections:

16.09.010 Purpose.

A. This chapter implements a growth management system that will manage regulating residential development so that it is compatible with the character and service capabilities of the city and other service providers within the city. This chapter implements the growth management amendment to the city charter passed by the voters of the city in the election of November 2, 2004.

B. This chapter establishes a growth management system to limit the rate of residential growth in the city to a level compatible with the size, financial limitations, resource constraints, and services capabilities of the city and service providers within the city. This chapter also seeks to maintain aesthetic goals of the city. This chapter implements fundamental policies of the general plan including particular provisions of the land use and housing elements of the general plan. The growth management system will assist the city in addressing its responsibility to share in the provision of housing for households of various income levels as determined by the regional housing needs allocation plan prepared by the council of Fresno County governments and approved by the State Department of Housing and Community Development. (Ord. 2006-09 § 1 (part), 2006: Ord. 2005-05 § 2 (part), 2005)

16.09.020 Allocations for housing units.

A. One hundred fifteen (115) new allocations of housing units will become available at the beginning of each calendar year. Allocation is defined as the right to apply for a building permit to construct one single-family residence or one multi-family residential housing unit. The allocations are divided between two categories of housing: multiple-family housing units with thirty-five (35) allocations (less any allocations issued to multifamily small projects as defined in Section 16.09.050 of this chapter) per year (thirty percent (30%)) and single-family housing units, with eighty (80) allocations per year (seventy-percent (70%)). Of the eighty (80) allocations (less any allocations issued to small projects as defined in Section 16.09.050 of this chapter) per year of single-family housing units, twenty (20) allocations shall be reserved for large lot development on parcels of at least ten thousand (10,000) square feet.

B. Allocations which are issued pursuant to the provisions of this chapter are issued to the specific residential development project identified and described in the application for allocations. Allocations are not issued to any person or entity. Allocations cannot be assigned, transferred or conveyed to another residential development project
C. Except as otherwise set forth in this subsection, if after allocations are awarded, a residential housing project receiving allocations is modified or changed in any way, the allocations awarded to that residential housing project shall automatically terminate and become unused allocations subject to reallocation at the time of the next award of allocations. In order to obtain allocations, the modified or changed residential housing project must apply for allocations as a new residential housing project. Except that, a residential housing project may file an application with the city requesting that the allocations not terminate but remain with the changed or modified residential housing project. The city council may grant such application only if the city council can make all of the following findings:

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1. The city council determines that: (i) any modification or change in the type (i.e., single-family, multifamily, senior, etc.) of residential housing; or (ii) any modification or change in any aspect of the residential housing project which is subject to the rating and ranking criteria set forth in Section

16.09.070 of this chapter, identified in the original application for allocations, satisfies a current specific housing need in the city of Kingsburg;

2. Any modification or change: (i) in the number of residential housing units; or (ii) any modification or change in any aspect of the residential housing project which is subject to the rating and ranking criteria set forth in Section 16.09.070 of this chapter, identified in the original application for allocations, results solely from a modification or change identified in subsection (C)(1) of this section and does not result in a need to increase the allocations initially issued to the residential housing project identified in the original application;

3. The competitive points the modified or changed residential housing project receives as determined by city staff's reevaluation of the modified or changed residential housing project pursuant to the competitive allocation process identified in Section 16.09.060 of this chapter, does not result in a competitive points ranking different from the residential housing project identified in the original application and does not effect the competitive points ranking of any other residential housing project that competed for allocations with the residential housing project identified in the original application;

4. No entitlements have been approved or issued for the residential housing project prior to its application seeking to retain the awarded allocations.

D. After allocations are issued as provided in this chapter, all development entitlements (i.e., parcel maps, subdivision maps, environmental review, etc.) associated with said allocations are required by the city or applicable law, rule or regulation must be approved by the city in order to use the issued allocations. If any required development entitlements are denied, or expire, the issued allocations related thereto shall automatically expire. The city will not accept any application for development entitlements unless allocations have been approved and issued for said development entitlements. Also for issued allocations to remain effective, complete development entitlement applications (including the payment of any and all required fees) for all required development entitlements must be submitted to the city within one hundred eighty (180) days after the date of issuance of the allocations and construction of off-site improvements, including, without limitation, installation of utilities and construction and installation of streets, must commence within three hundred sixty-five (365) days after the date of approval of all required development entitlements ("construction start date"). No fees paid by an applicant to the city as part of the entitlement process will be reimbursed by the city should the applicant fail to satisfy the requirements of this chapter.

E. An applicant may request an extension of the construction start date by submitting a written application for such extension on the form required by the city. In order to grant an extension request, the city council, upon recommendation by the planning commission, must find that the failure of the applicant to commence construction of off-site improvements on or before the construction start date was beyond the reasonable control of the applicant.

F. The city council, may, in its discretion, allow unused allocations to be carried over for a period of up to three years and allocated to first allocations and/or second allocations or both (as those terms are defined in Section 16.09.060 of this chapter). Unused allocations are allocations: (i) which were never issued; or (ii) previously issued and expired because of denial of development entitlements, failure to commence construction of off-site improvements on or before the construction start date or any extension thereof; or (iii) failure of the applicant to comply with the provisions of this chapter.

G. In order to meet the housing needs of persons who will reside in mobilehome parks or multi-family housing developments, an applicant seeking to develop a mobilehome park with more than fifteen (15) spaces and/or multi-family housing development with more than fifteen (15) units may request issuance of allocations which would otherwise be issued over a three-year period. The purpose of this three-year Created: 2021-08-03 13:24:55 [EST]
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allocation is to satisfy the housing needs of persons who wish to reside in mobilehome or multi-family developments, through the development of a project which is larger than would otherwise be allowed with only one year of allocations. An applicant may request a three-year allocation by submitting a written application to the city on the form required by the city. (Ord. 2007-06 § 1, 2007: Ord. 2006-09 § 1 (part), 2006: Ord. 2005-05 § 2 (part), 2005)

16.09.030 Senior housing allocations.

Demand for senior housing in the city exceeds the supply of senior housing within the city. As a result, and in order to address this need for more senior housing, allocations for a senior housing project shall be issued on the basis of one-half of one allocation for each senior housing unit to be constructed. Senior housing is defined as residential housing which requires that at least one person in residence in each dwelling unit be fifty-five (55) years of age or older. The residential dwelling units must include each of the following elements:

A. Entryways, walkways, and hallways in the interior common areas of the development, and doorways and paths of access to and within the housing units, shall be as wide as required by current laws applicable to new multi-family housing construction for provision of access to persons using a standard-width wheelchair.

B. Walkways and hallways in the common areas of the development shall be equipped with standard height railings or grab bars to assist persons who have difficulty with walking.

C. Walkways and hallways in the common areas shall have lighting conditions which are of sufficient brightness to assist persons who have difficulty seeing.

D. Access to all common areas and housing units within the development shall be provided without use of stairs, either by means of an elevator or sloped walking ramps.

E. The development shall be designed to encourage social contact by providing at least some common open space.

F. Refuse collection shall be provided in a manner that requires a minimum of physical exertion by residents.

G. The development shall comply with all other applicable requirements for access and design imposed by law, including, but not limited to, the Fair Housing Act (42 U.S.C. Section 3601 et seq.), the Americans with Disabilities Act (42 U.S.C. Section 12101 et seq.), and the regulations promulgated at Title 24 of the California Code of Regulations that relate to access for persons with disabilities or handicaps. If a senior housing project includes the seven elements listed previously in this section and one of the three enhancements listed in subsection (G)(1) through (3) which follow in this section, allocations for that senior housing project shall be issued on the basis of one-third of one allocation for each senior housing unit to be constructed. If a senior housing project includes the seven elements listed previously in this section and two of the three enhancements listed in subsections (G)(1) through (3) which follow in this section, allocations for that senior housing project shall be issued on the basis of one-fourth of one allocation for each senior housing unit to be constructed. If a senior housing project includes the seven elements listed previously in this section and all three of the enhancements listed in subsections (G)(1) through (3) which follow in this section, allocations for that senior housing project shall be issued on the basis of one-fifth of one allocation for each senior housing unit to be constructed. Enhancements are:

1. Development of congregate housing at a density that would meet the medium or high density residential standard in the general plan, at least seven dwelling units per net acre.

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2. Provision of support services that would enable senior citizens who are otherwise able to live independently to remain in their homes for a longer time. Examples of such services are provision of community meals, transportation, laundry services and cleaning services.

3. Meeting the housing element inclusionary housing goal by making at least fifteen percent (15%) of the housing units affordable to households of low or very low income (less than eighty percent (80%) of the local median income for households of the same size). (Ord. 2006-09 § 1 (part), 2006: Ord. 2005-05 § 2 (part), 2005)

16.09.040 Exemption to allocation requirements.

The following types of residential housing may be constructed without the issuance of allocations:

A. Residential housing units constructed upon parcels that were previously fully developed and which have adequate infrastructure to service the new residential development as determined by the city.

B. Second housing units added to lots with single-family homes in conformance with the city zoning ordinance and applicable California law.

C. Residential housing projects which received all required development entitlements prior to enactment of this chapter.
(Ord. 2006-09 § 1 (part), 2006: Ord. 2005-05 § 2 (part), 2005)

16.09.050 Small projects.

New multi-family or single-family residential developments of four or fewer dwelling units ("small projects") will automatically receive allocations and will not be required to participate in the competitive allocation process identified in Section 16.09.060 of this chapter.
(Ord. 2006-09 § 1 (part), 2006: Ord. 2005-05 § 2 (part), 2005)

16.09.060 Competitive allocations.

A. Allocations for residential projects consisting of five or more dwelling units will compete for allocations in accordance with the process identified in this section. Each calendar year, the maximum number of allocations that can be issued through the competitive process for any one application for development entitlements to construct residential housing units is twenty-five (25) allocations for single-family housing or multiple-family housing, or thirty-five (35) allocations for mixed-density projects which include at least ten (10) single-family homes and at least ten (10) multiple-family dwelling units.

B. Applications for competitive allocations must be filed with the planning and development department on or before four o'clock p.m. on September 30th of each calendar year. If September 30th falls on a Saturday, Sunday or holiday when the city offices are closed, the time for filing applications for competitive allocations shall be extended to four o'clock p.m. on the next business day. The development proposals identified in the applications shall be rated and ranked in accordance with the rating and ranking criteria identified in this chapter by planning staff during the month of October and the planning staff shall make its recommendations for competitive allocations to the planning commission.

C. An application may not identify more than five model homes to be constructed for each group of twenty-five (25) allocations issued. At the election of the applicant, the model homes will or will not be counted as part of the allocations issued to the applicant. If the applicant elects not to include model homes as part of the Created: 2021-08-03 13:24:55 [EST]
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allocations issued to the applicant, no certificate of occupancy will be issued for the model homes until allocations are issued for the model homes in accordance with the provisions of this chapter.

D. At its first meeting each November, the planning commission will conduct a public hearing to review staff's rating and ranking recommendations for the competitive allocations and make recommendations to the city council regarding the competitive allocations. At its first regular meeting in December, the city council will consider the recommendations of the planning commission and will issue allocations for the next calendar year ("first allocations").

16.09.070 Rating and ranking criteria.

Projects seeking allocations will be rated using a one hundred (100) point scoring system and then ranked.

Rating and ranking will be based on information submitted by the applicants in their application materials, backup documentation provided by applicants and other documents and information the city deems relevant to each respective project. Lists of supporting materials likely to be included in a typical application are found at the end of the description of each scoring category. Applicants are encouraged to submit any other materials that are relevant in supporting their applications. The scoring system will be based on the following criteria:

A. Suitability of Location (Twenty-five (25) Points). The city promotes compact and efficient development.

Concentric patterns of growth are preferred. Infill development within the urban limit boundary is encouraged. Leapfrog development and irregular boundaries are discouraged. Islands or corridors of unincorporated territory are to be avoided. Projects will not be considered if the property identified in the application is not sufficiently contiguous to the city limits to allow for a logical and reasonable extension of the city limits as determined by the city. Scoring for this category is as follows:
25 points The property proposed for development is already within the city limits.
20 points An infill project sufficiently surrounded by urban development as determined by the city.
15 points The property is bordered by the city on more than one side.

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10 points The property is adjacent to the city limits and within the urban limit boundary, allowing for a logical and
reasonable extension of the city limits, as determined
by the city.
5 points The property is adjacent to the city limits, allowing for a logical and reasonable extension of the city limits as determined by the city, but the property is outside of
the urban limit boundary.
0 points The property is outside of the sphere of influence and annexation to the sphere is required.

Documentation may include a map and verbal description.

B. Inclusionary Housing (Fifteen (15) Points). The adopted housing element of the Kingsburg general plan has an inclusionary housing policy calling for at least fifteen percent (15%) of the housing units provided by each project to be affordable to low-income or very low-income households. If the affordable units are not incorporated into the project, the developer may be able to comply with the policy by assisting the city in providing an equal number of affordable housing units elsewhere in the city by dedicating appropriate land or paying an in-lieu fee. For each percentage point of affordable housing included in or provided for by a project, one scoring system point will be awarded up to a maximum of fifteen (15) points. Documentation must include a detailed written commitment to provide the affordable housing described in the application. It must include calculation of the probable rental or mortgage costs of the housing units in the project proposed; calculation of the housing costs a low-income household can afford (which can be based on eighty percent (80%) of the median household incomes for Fresno County for the current year as provided by the California Department of Housing and Community Development); and an explanation of how any "gap" between the two calculations will be eliminated. The "gap" is the basis for determining an appropriate in-lieu fee, or an appropriate value for land to be dedicated for affordable housing purposes. If third-party subsidies are proposed through use of governmental grant funds or partnership with non-profit affordable housing organizations, the commitment on the part of any third-party entity must be documented in writing.

C. Meeting Special Needs, Demonstrated Market Demands and Community Objectives (Twenty (20) Points). City's adopted housing element emphasizes the accommodation of special-needs populations.

Points will be awarded for projects that provide housing for populations that are underserved or have special needs that are not generally met in other projects. Examples include, without limitation, handicapped-accessible units or housing for senior citizens or large families. Points will be awarded to projects that:

1. Provide housing for populations that are underserved or have special needs that are not generally met in other projects, such as handicapped-accessible units or housing for senior citizens or large families;

2. Expand the range of housing choices available in the community by offering configurations, densities and/or price ranges that are not otherwise readily available;

3. Satisfy demonstrated market demands (e.g., large lots, senior housing); and

4. Utilize properties that have been bypassed because they are challenging to develop.

Documentation may include descriptions of existing housing inventory and market conditions, demographics, explanations of challenges confronted by the developers, description or drawings of proposed housing features, etc.

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D. Infrastructure and Services (Twenty-five (25) Points). Preference will be given to projects that have the most positive impacts and/or the least negative impacts on infrastructure and services provided by the city and other service entities that operate within or provide services to the city. Scoring shall be based on the following criteria:

1. Proximity to existing infrastructure systems;

2. The extent of extension or expansion needed to increase the capacity of existing infrastructure to serve the proposed development and, if appropriate, future development;

3. The willingness of the developer to enter into a reimbursement agreement if the project involves construction of master-planned facilities and such an agreement is appropriate;

4. Agreement to construct and install new oversized infrastructure and/or construct and install new infrastructure that extends beyond the developer's project in order to service future growth, with reimbursement to developer pursuant to a reimbursement agreement providing for reimbursement by future development connecting to the oversized and/or extended infrastructure;

5. Dedication of real property to the city to improve systems and services, including, without limitation, rights-of-way for streets, alleys or green belts, or sites for water wells, lift stations, drainage basins, parks, and schools sites, etc;

6. Incorporation of resource conservation features, including, without limitation, active or passive solar systems, water conservation features, drought-tolerant landscaping and energy-efficient appliances.

Documentation of infrastructure considerations and property dedications can take the form of written descriptions and commitments, maps and diagrams. Conservation features can also be documented with industry or manufacturer data and literature.

E. Architectural Design and Aesthetic Considerations (Fifteen (15) Points). Kingsburg continues to project an image as "the Swedish Village" which gives the city a unique identity. Residential housing should include distinctive design, quality construction and accompanying amenities. Features that will receive points through the scoring system include:

1. Custom homes or customized features on tract homes that prevent houses in the same development from appearing repetitious;

2. Fostering of neighborhood character;

3. Compatibility with neighboring developments (e.g., lot sizes and square footage of homes);

4. Utilization of alleys for garage access from the rear;

5. Variable front yard setbacks;

6. Landscaping of street medians and parkways;

7. Green belts with pathways for pedestrians, skaters and bicyclists;

8. Pedestrian-friendly design;

9. Bicycle lanes in appropriate locations;

10. Preservation of existing trees;

11. Open space and recreation facilities.

In addition to written descriptions, diagrams and maps, such documentation as elevations, renderings, floor plans and photographs of similar developments may help to illustrate the proposed project.

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In the case of walled and gated communities, aesthetics and amenities that are generally viewed by and available to residents and selected guests exclusively will not be considered in scoring in this architectural design and aesthetic considerations category. Only those features that are visible to the general citizenry outside of the walled and gated community will be evaluated. (Ord. 2006-09 § 1 (part), 2006: Ord. 2005-05 § 2 (part), 2005)

16.09.080 Phased projects.

Projects having more residential units than the maximum allocation allowable or available in a single allocation period may be phased. Allocations for phased projects may include allocations for the calendar year and allocations for up to two years thereafter. Approval of allocations for a phased project shall identify the number of allocations that will be issued by the city and used by the applicant during each phase of the project. A separate final map is not required for each phase of a residential subdivision project. Phasing requirements, including, without limitation, number of allocations available for use in each phase, numbers of units that can be constructed and timing of construction, will be enforced as conditions of approval of the tentative tract map and final tract map and as provisions of the subdivision agreement. If a multiple-family residential project includes phasing, phasing requirements including those identified in this section will be enforced through conditions of approval of the site plan or planned unit development and as provisions of the development agreement if one is required by the city.
(Ord. 2006-09 § 1 (part), 2006: Ord. 2005-05 § 2 (part), 2005)

16.09.090 Exceptions and changes.

A. The provisions of Chapter 16.40 of this title shall not apply to this chapter.

B. The city council shall have the power to increase, decrease, change or reallocate allocations by resolution of the city council.
(Ord. 2006-09 § 1 (part), 2006: Ord. 2005-05 § 2 (part), 2005) Year Project Single Family MF SF MF SF MF SF MF SF MF SF MF SF MF SF MF SF MF SF MF SF MF 2012
Chelsea (3) - Now Linnaea
(units expired) 48 24
2015 Lennar - 6094 34 34
Crinklaw - 6122 (phase 1) 60 60Crinklaw - 6167 (phase 3/4) 121 20 16 80 5Erickson - 6151 (CC) 64 64 2017 Kingsburg Housing LLC (Tract 6141) - Crown 44 44
2018 Linnaea Villas 60 30
2018 Sohal (2*) 21 21 35
2018 Crinklaw - 6242 (phase 2) 59 59
2018 Summerlyn 24 24
Allocations Applied for 427 60 34 24 80 0 80 0 80 0 26 0 68 0 59 30 0 0 0 35 0 0Annual Allocations 80 35 80 35 80 35 80 35 80 35 80 35 80 35 80 35 80 35 80 35 Total Available (3 year running) 206 58 126 81 46 81 0 105 54 105 66 105 87 75 113 75 181 75 240 115UNUSED ALLOCATIONS 206 58 126 81 46 81 0 105 54 105 111 105 87 75 113 75 181 40 240 70Notes• Each year, 115 units are allocated. Of those, 70% are reserved for Single Family dwellings (80 units) and 30% for Multi Family dwellings (35 units)• Of the 80 single family units, 20 should be reserved for lots over 10,000 sf in size.(1) Units assigned over multiple years(2) Allocation expired - project not built(3) As an incentive, senior housing projects are assessed at 1/2 a "normal" unit *6122 units applied for in 2015 ‐ units delegated to 2013 based upon rolling 3‐year available units *6094 units applied for in 2014 ‐ units delegated to 2012 based upon rolling 3‐year available units *6151 units applied for in 2015 ‐ units delegated to 2014 based upon rolling 3‐year available units *6167 units applied for in 2015 ‐ units delegated to multiple years based upon rolling 3‐year available units and phased of project to future years *Linnaea count as half units due to low/mod factor
*Marion Villas (2011) count as half units due to low/mod factor *Sohal Allocations (21) expired ; requested and received 35 MF allocations in 2020 *Summerlyn Project includes only lots in Fresno Co.
6141 units applied for in 2018 ‐ units delegated to 2017 20212021
20182018
20192019
20202020

REQUESTS BY YEAR
2016
Total Unit Requests 2012 2013 2014 2015 2016 2017
2012 2013 2014 2015 2016 2017

CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor North & City Council
REPORT FROM: Holly Owen, Community Development Director REVIEWED BY: AJH AGENDA ITEM: Multi-Jurisdictional Housing Element
ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File

EXECUTIVE SUMMARY
General Plan State Law
Government Code Section (GCS) 65300 requires cities and counties to adopt and maintain a General Plan with a minimum of seven mandatory elements: Land Use; Circulation; Housing; Conservation; Open Space; Noise; and Safety. In recent years, an eighth required element, Environmental Justice, has been added.

Housing Elements
California State Law specifies the contents for Housing Elements as well as the required update schedule. Unlike other General Plan elements, a Housing Element must be updated every eight years. It must identify and analyze the following:
• An existing and projected housing assessment needs to ensure that adequate housing capacity exists for all economic segments of the community (through policy adoption/zoning). • This is not a requirement to build housing, rather, the requirement is to ‘remove obstacles’ to housing constraints and plan for a diversity of housing (through zoning/policy). • This planning involves a “RHNA number,” which is a minimum number of new homes across income levels that a community must plan to accommodate through its Housing Element. Although this is still in discussion, Kingsburg’s proposed RHNA number is currently 882 housing units (single family and multifamily).

At the end of the process, which includes analysis, community hearings and drafting of the document, the California Department of Housing and Community Development (HCD) must review and certify each jurisdiction’s Housing Element to ensure compliance with State law. For this process to work smoothly and without delays, it is important to have early communication with HCD staff. HCD is very aware of and encourages this local countywide effort.

A certified Housing Element is a key requirement to qualify for a number of grants and other funding sources. Some of these sources are listed in Attachment A.

Multi-Jurisdictional Housing Element (MJHE)
The City of Kingsburg, with 13 other cities and in coordination with the Fresno Council of Governments, participated in the 5th Cycle (2015-2023) multi-jurisdictional housing element. The Multi-Jurisdictional Housing Element is a regional housing document that effectively acts as the State-mandated housing element for all participating jurisdictions. This effort, accomplished in 2015-2016, was a unique, award-winning collaborative effort on the part of all the local cities involved to accomplish this task. Participating jurisdictions included Fresno County, Clovis, Coalinga, Fowler, Huron, Kerman, Kingsburg, Mendota, Parlier, Reedley, San Joaquin, Sanger, and Meeting Date: 02/02/2022
Agenda Item: 6.2

Page 2 of 3 ends

Selma.

The Multi-Jurisdictional Housing Element was a single document, made up of two sections:
• the main body, which described demographics, housing needs, resources, and constraints at a regional level and included goals and policies common to all participating jurisdictions; and • individual appendices, which contained details for each jurisdiction (i.e., sites inventory, governmental constraints, evaluation of the existing Housing Element) and individual implementation programs for Kingsburg.

In 2015, each city spent an average of $25,000-$30,000 on the MJHE, and cost savings were gained with utilizing circuit planning services provided by Fresno COG.

Recent legislation and court cases have made the undertaking of this document very costly in terms of staff time and increased need for analysis to comply with new requirements. Estimates to complete the Housing Element in-house would require the hiring of a consultant, accompanying public hearings, outreach, sites inventory and inclusion of current housing law in ordinance updates is estimated to be in the range of $200,000 Current estimates for each smaller jurisdiction for this 6th Cycle Housing Element will be $115,000 for the smaller cities in the Fresno County area who choose to participate in the MJHE. A draft timeline and cost estimate is included as Attachment B. Additional funding sources are being considered.

Staff is recommending that because of the cost savings and necessary staffing time required to perform the update, the city participate in the MJHE. Should Council approve Kingsburg’s participation in this effort, an MOU signed by all cities and Fresno COG, with an authorization to approve a $10,000 initial deposit will be brought to Council for review and approval by April 28, 2022.

RECOMMENDED ACTION BY CITY COUNCIL

1. Staff recommends discussion and action by Council to approve Kingsburg’s participation in the MJHE process, and to authorize the City Manager to enter into an agreement to participate in the process.

POLICY ALTERNATIVE(S)

1. Council could choose not to participate in the multi-jurisdictional housing element process and hire their own consultant. Some of the consequences of a delayed certified Housing Element, or not preparing one at all, are outlined in Attachment A.

STRATEGIC GOAL(S) MET:

1. Promote Sustainable Development

FINANCIAL INFORMATION

PRIOR ACTION/REVIEW
The City of Kingsburg, with 13 other cities and in coordination with the Fresno Council of Governments, participated in the 5th Cycle (2015-2023) multi-jurisdictional housing element.

FISCAL IMPACT:

1. Is There A Fiscal Impact? Yes

2. Is it Currently Budgeted? No

3. If Budgeted, Which Line? N/A

Page 3 of 3 ends

BACKGROUND INFORMATION
See above.

ATTACHED INFORMATION

1. Attachment A -Draft 6th Cycle Timeline and Cost Estimate, Fresno COG

2. Attachment B – Fresno County MJHE Info Sheet
Total Cost
Small
Jurisdiction
Large
Jurisdiction Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Task 1. Overall Project Management and HCD Coordination $ 75,000 $ 4,688 $ 4,688 Project Coordination
Deadline for signed MOUs between COG and jurisdictions 28 Consultant Procurement
COG Prepares HCD-Approved Data Packets
HCD Review and Approval of Data Packets
Task 2A. Countywide Housing Element Components $ 350,000 $ 21,875 $ 21,875 Project Kick-Off Meeting
Countywide Background Report (Needs Assessment, Constraints Analysis, AFFH) Countywide Goals, Policies, and Programs
Countywide Summary of Sites Inventory
Task 2B. Jurisdiction-Specific Housing Element Components $ 935,000 $ 48,846 $ 111,666 Local Housing Needs Assessment Large jurisdiction cost is TBD Local Fair Housing Assessment
Local Sites Inventory and Analysis of Resources
Local Housing Constraints Analysis
Local Goals, Policies, and Implementation Program
Administrative Draft Housing Element
Public Review Draft Housing Element
Task 3. Community Engagement $ 325,000 $ 20,313 $ 20,313 Develop and Initiate Engagement Strategy
Brief Council and/or Planning Commission
Task 4. HCD and Public Review $ 80,000 $ 5,000 $ 5,000
30-day Public Review, 10-day Review Period
Public Hearings
90-day HCD Review of Draft
Coordination with HCD and revisions to draft
Task 5. Environmental Compliance $ 225,000 $ 10,000 $ 20,000 CEQA Compliance (MND)
Task 6. Final Documents and Adoption $ 65,000 $ 4,063 $ 4,063 Complete Housing Element
Hold adoption public hearings prior to submittal to HCD for certification Submit for State certification
Statutory Deadline and 120-Day Grace Period
PROJECT TOTAL $ 2,055,000 $ 114,784 $ 187,604

DRAFT TIMELINE AND COST
Fresno County Region Sixth Cycle Housing Element Update Tasks
ESTIMATED COSTS 2022 2023 2024
Fresno County Sixth Cycle Multi-Jurisdictional Housing Element California housing element law requires every jurisdiction to prepare and adopt a housing element as part of their required general plans. It’s typical for each jurisdiction to prepare its own separate general plan and housing element. However, in 2016, 13 of the 16 jurisdictions in Fresno County, with help from Fresno COG, prepared a multi-jurisdictional 5th cycle housing element. This was unique, and helped a number of local cities become compliant with their housing element for the first time in years. Compliance is important as many grants and funding opportunities require a current housing element.

The 6th cycle housing elements are now underway and must be submitted to the state for certification by the end of 2023. While legislative changes have increased the cost and complexity of the housing element since the 5th cycle, there are some advantages in pursuing a joint effort. Local jurisdictions have again requested Fresno COG hire a consultant to be paid for by participating member agencies.

Challenges of 6th Cycle Housing Elements
• New legislation increases the level of analysis, community engagement, new requirements for suitable sites inventory, and a robust analysis and requirements related to fair housing • This leads to a substantial commitment in cost and staff time • Need to start ASAP (due Dec. 2023, and this typically takes 18-24 months to prepare) • The housing element update will trigger other required general plan updates: safety element (SB 379) and environmental justice element (SB 1000)
Opportunities with a Multi-jurisdictional Effort
• Economies of scale: the required background report, standardized policies and programs, CEQA compliance, and a combined community engagement effort will save jurisdictions time and money • Compliance with housing element law for jurisdictions that may not have the staff or funding to pursue an individual housing element
• A cohesive approach to addressing new requirements and coordination with HCD, the state agency in charge of certifying the housing element
Timeline for Next Steps
February 1, 2022 March 1, 2022 April 28, 2022 May 2022
Fresno COG release
RFP for consultant
Deadline for
jurisdictions to let
FCOG know if they will
participate or not
MOU and $10,000 deposit from
participating jurisdictions due
Policy Board authorization to enter
contract with preferred consultant
Project kick-off
Additional Details
• The total consultant contract is approximately $2 million, with the estimated cost for each of the thirteen small cities approximately $115,000, and $180,000 for the City of Fresno and the County • The estimated cost is a maximum and would likely cost less. Additionally, Fresno COG is working with HCD to determine if Regional Early Action Planning (REAP) grant funding can be used for this effort to help reduce the cost for participating jurisdictions • Fresno COG will act as a fiscal agent so that participating jurisdictions do not need to provide their share of the funding up front
• Fresno COG will begin requesting reimbursement monthly after July 1, 2022 Questions?
Meg Prince, Senior Regional Planner, Fresno Council of Governments [email protected]
THE GOOD NEWS: QUALIFYING FOR FUNDING WITH YOUR NEW HOUSING ELEMENT Various state grant and loan programs require an HCD-certified housing element. Examples of active state funding sources that require housing element compliance for eligibility include:
• Permanent Local Housing Allocation
(PLHA)
• Affordable Housing and Sustainable
Communities (AHSC)
• SB 1 Planning Grants
• CalHOME Program
• Infill Infrastructure Grants (IIG)
• Prohousing Designation Program
• Local Housing Trust Fund Program
(LHTF)
Contact your grant writer for further information on these grants.

THE BAD NEWS: CONSEQUENCE OF INACTION (NO HOUSING ELEMENT) California’s Housing and Community Development (HCD) department in April 2021 issued guidance to cities and counties about the consequences of falling short in adopting or otherwise complying with previously adopted housing elements. There are serious penalties for not complying.

HCD is authorized to review any action or failure to act by a local government that it determines is inconsistent with an adopted housing element or housing element law. This includes failure to implement program actions included in the housing element. HCD may revoke housing element compliance if the local government’s actions do not comply with state law. Examples of penalties and consequences of housing element noncompliance:

LEGAL SUITS AND ATTORNEY FEES
Local governments with noncompliant housing elements are vulnerable to litigation from housing rights’ organizations, developers, and HCD. If a jurisdiction faces a court action stemming from its lack of compliance and either loses or settles the case, it often must pay substantial attorney fees to the plaintiff’s attorneys in addition to the fees paid by its own attorneys. Potential consequences of lawsuits include mandatory compliance within 120 days, suspension of local control on building matters, and court approval of housing developments.

LOSS OF PERMITTING AUTHORITY
Courts have authority to take local government residential and nonresidential permit authority to bring the jurisdiction’s General Plan and housing element into substantial compliance with State law. The court may suspend the locality’s authority to issue building permits or grant zoning changes, variances, or subdivision map approvals – giving local governments a strong incentive to bring its housing element into compliance.

FINANCIAL PENALTIES
Court-issued judgements directing the jurisdictions to bring its housing element in substantial compliance with state housing element law. If a jurisdiction’s housing element continues to be found out of compliance, courts can multiply financial penalties by a factor of six.

COURT RECEIVERSHIP
Courts may appoint an agent with all powers necessary to remedy identified housing element deficiencies and bring the jurisdiction’s housing element into substantial compliance with housing element law Source: California Department of Housing and Community Development (April 2021). Housing Element Noncompliance Consequences. https://hcdcagov.app.box.com/s/kaz1lly4bfxhsr3ty2lvaz6l5s8k0i54 January 14, 2022
Alex Henderson
City Manager
City of Kingsburg
1401 Draper Street
Kingsburg, CA 93631
Dear Ms. Windover:

We are pleased to inform you, based on the examination of your budget by a panel of independent reviewers, that your budget document has been awarded the Distinguished Budget Presentation Award from Government Finance Officers Association (GFOA) for the current fiscal period. This award is the highest form of recognition in governmental budgeting. Its attainment represents a significant achievement by your organization.

The Distinguished Budget Presentation Award is valid for one year. To continue your participation in the program, it will be necessary to submit your next annual budget document to GFOA within 90 days of the proposed budget's submission to the legislature or within 90 days of the budget's final adoption.

Information about how to submit an application for the Distinguished Budget Program application is posted on GFOA's website.

Each program participant is provided with confidential comments and suggestions for possible improvements to the budget document. Your comments are enclosed. We urge you to carefully consider the suggestions offered by our reviewers as you prepare your next budget.

When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual(s) or department designated as being primarily responsible for its having achieved the award. Enclosed is a Certificate of Recognition for Budget Preparation for:

Alex Henderson, City Manager
Continuing participants will receive a brass medallion that will be mailed separately. First-time recipients will receive an award plaque within eight to ten weeks. Enclosed is a camera-ready reproduction of the award for inclusion in your next budget. If you reproduce the camera-ready image in your next budget, it should be accompanied by a statement indicating continued compliance with program criteria. The following standardized text should be used:

Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Kingsburg, California, for its Annual Budget for the fiscal year beginning July 01, 2021. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device.

This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.

A press release is enclosed.

Upon request, GFOA can provide a video from its Executive Director congratulating your specific entity for winning the Budget Award.

We appreciate your participation in this program, and we sincerely hope that your example will encourage others in their efforts to achieve and maintain excellence in governmental budgeting. The most current list of award recipients can be found on GFOA's website at www.gfoa.org. If we can be of further assistance, please contact the Technical Services Center at (312) 977-9700.

Sincerely,
Michele Mark Levine
Director, Technical Services Center
Enclosure

FOR IMMEDIATE RELEASE
January 14, 2022
For more information, contact:

Technical Services Center
Phone: (312) 977-9700
Fax: (312) 977-4806
E-mail: [email protected]
(Chicago, Illinois)--Government Finance Officers Association is pleased to announce that City of Kingsburg, California, has received GFOA's Distinguished Budget Presentation Award for its budget.

The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as:
 a policy document
 a financial plan
 an operations guide
 a communications device
Budget documents must be rated "proficient" in all four categories, and in the fourteen mandatory criteria within those categories, to receive the award.

When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual(s) or department designated as being primarily responsible for having achieved the award. This has been presented to Alex Henderson, City Manager.

There are over 1,700 participants in the Budget Awards Program. The most recent Budget Award recipients, along with their corresponding budget documents, are posted quarterly on GFOA's website. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America.

Government Finance Officers Association (GFOA) advances excellence in government finance by providing best practices, professional development, resources and practical research for more than 21,000 members and the communities they serve.

PRESENTED TO
City of Kingsburg
California
For the Fiscal Year Beginning
July 01, 2021
Executive Director

GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
Alex Henderson, City Manager
City of Kingsburg, California
January 14, 2022
The Government Finance Officers Association
of the United States and Canada
The Certificate of Recognition for Budget Preparation is presented by the Government Finance Officers Association to those individuals who have been instrumental in their government unit achieving a Distinguished Budget Presentation Award. The Distinguished Budget Presentation Award, which is the highest award in governmental budgeting, is presented to those government units whose budgets are judged to adhere to program standards
presents this

CERTIFICATE OF RECOGNITION FOR BUDGET PREPARATION
to
Date:

Executive Director

BUDGET REVIEW COMPOSITE RATING FORM
GFOA Distinguished Budget Presentation Awards Program
For budgets beginning January 1, 2021 or later
Agency: Kingsburg CA
Fiscal Year beginning: 7/1/21
Document number: B9945407
R1 R2 R3 R1 R2 R3 R1 R2 R3 R1 R2 R3
Introduction and Overview
* C1 Table of contents (mandatory)
* P1 Strategic goals & strategies (mandatory)
* P2 Priorities and issues (mandatory)
* C2 Budget overview (mandatory)
Financial Structure, Policy, and Process
* O1 Organizational chart (mandatory)
F1 Fund descriptions and fund structure
O2 Department/fund relationship
F2 Basis of budgeting
* P3 Financial policies (mandatory)
* P4 Budget process (mandatory)
Financial Summaries
* F3 Consolidated financial schedule (mandatory)
F4
* F5 Fund balance (mandatory)
* F6 Revenues (mandatory)
F7 Long-range operating financial plans
Capital & Debt
* F8 Capital program (mandatory)
* F9 Debt (mandatory)
Departmental Information
* O3 Position summary schedule (mandatory)
* O4 Departmental/program descriptions (mandatory)
O5 Departmental/program goals and objectives
* O6 Performance measures (mandatory)
Document-wide Criteria
C3 Statistical/supplemental section
C4 Glossary
C5 Charts and graphs
C6 Understandability and usability
Overall
Overall as a policy document
Overall as a financial plan
Overall as a operations guide
Overall as a communications device
1 1 N
2 N
Three (four) year consolidated & fund financial schedules Special Capital recognition (three "outstanding ratings on F8 ) Special Performance Measure recognition (three
"outstanding" ratings on O6)
At least 2 of the three reviewers must rate the document "proficient" or "outstanding on all four overall categories and all mandatory criteria in order for the document to receive the award
Information Not Present Does Not Satisfy Proficient Outstanding (1) (2) (3) (4)

GOVERNMENT FINANCE OFFICERS ASSOCIATION

DISTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM
BUDGET REVIEWER’S COMMENTS AND SUGGESTIONS
For: CITY OF KINGSBURG CALIFORNIA FISCAL YEAR: 2021-2022 The Budget as a Policy Document:

The Mission, Vision, Core Values, Goals, Policy Priorities, and Strategic Plan establish the Policy Plan for the City. The Mayor and City Council have set the groundwork for the policy strategies for the City.

The City Manager’s Executive Summary provides essential operational and financial information. Also, information relating to the policy priorities is defined, and the strategic plan is explained.

The Financial, Monetary, and Budgetary Policies include the following: General Operations Policy, Budget and Capital Improvement Policy, Budget Amendment Policy, Standard of Care and Reporting Policy, Authorization of Investment and Approved Investment Policy, Fund Balance Policy, Financial Procedures and Investments Policy, Capital Asset and Valuation Policy Purchasing Policy, Segregation of Duties and Internal Control Policy, and Debt Management Policy.

The Approved Budget Guidelines and Explanation of Budget Process Presentation includes the budget fund structure, budget process, budget calendar, adoption, and amendment strategies and procedures.

The Department/Office Summaries include important policy guidelines. For each Department/Office, the following information is provided Program Description, Program Budget Summary, Budget Highlights, Staffing, and Personnel Summary, Goals and Objectives, and Performance Measures.

Overall, this is an Outstanding Policy Plan.

The Budget as a Financial Plan
The Budget Summary includes critical financial data. The following schedules are available for review Fund Balance Projections, All Transfers Schedule, Summary of General Fund Segments, General Fund Revenues, Expenditures, and Changes in Fund Balance Schedule, Summary of General Fund Departmental Summaries, Governmental Fund Summaries, Enterprise Fund Summaries, Fiduciary Fund Summaries, Capital Projects Fund Summary, Debt Service Fund Summary.

The Revenue and Sources Summary Presentation includes the revenue sources, significant revenue, and related projection assumptions. A brief description of the payments and the estimating process is included.

The Capital Improvement Budget Summary identifies significant capital projects.

New projects are added to the list as the older projects are retired. The impact on operating expenses is also included.

The capital investments are aligned with the Strategic Plan. A careful analysis of asset management and capital investment is provided within the Presentation.

The Debt Service Summary includes all relevant information, including the Debt Service Schedule.

Overall, this is a Proficient Financial Plan.

The Budget as an Operations Guide:

The policy priorities include the organizational Strategic Plan for the City. The City Council’s Mission, Vision, Core Values, Policy Priorities, and Goals provide a broad policy examination at the organizational unit’s Strategic Planning Methodology.

Staffing Summary is also provided along with an organization chart.

Desired Outcomes provide a glimpse of the strategic priorities and the goal of each activity. These goals are linked to broader policy priorities defined at the organization-wide level.

Overall, this is an Outstanding Operations Guide.

The Budget as a Communication Device:

The Budget as a Communication Device includes essential policy priorities.

Strategic management planning promotes efficiency and effectiveness in City government.

The budget presentation is exemplary. It is easy to find target areas since the index tabs within the binder are visible and organized.

The Capital Improvement Budget shows current year activity and future projects proposed. The Capital Plan process assures that all capital investments are carefully analyzed from a policy and organizational viewpoint.

The graphs and charts depict fiscal and economic trends for the City. Overall, the document is attractive and easy to understand for the finance profession and the general public.

Overall, this is a Proficient Communication Device.

General Comments and Suggestions for Improving the Budget Presentation:

Noted above are specific comments on the budget presentation. Short- and longterm planning is emphasized throughout the planning process. The Budget Process is clearly defined within the budget. The organizational chart illustrates the organizational structure of the City. Fiscal impacts are clearly defined.

The Strategic Planning Program is in place at the organization-wide and organizational-unit level.

The Elected Officials and Management have carefully evaluated the policy and financial priorities. This advancement will lead the City into the future with confidence and assurance of prudent financial management.

Government Finance Officers Association
Budget Presentation Awards Program
City of Kingsburg, CA (FY2022)
The Budget as a Policy Document:

Move the budget message earlier in the document to provide better introduction and context.

Great early statement of goals. Include in the budget message the page numbers of the Strategic Plan and Goals to assist the reader in finding more details and understanding their relationship with the budget. The budget message is a good overview of what is included in the budget and some issues that are influencing the budget including the effects of the COVID‐19 pandemic and CalPERS changes as well as actions taken in response. Some budget initiatives are in support of specific goals. Detailed financial policies. Great inclusion of goal setting and capital planning in the budget process and calendar. Incorporate long‐range financial planning into the budget process and the calendar as well.

The Budget as a Financial Plan:

Great presentation of fund balance; expand the explanation of significant changes. Revenues are listed with some summary graphs. Describe major revenue sources including parameters and factors influencing major revenue sources to go up or down especially for the budgeted estimates. Good overview of the capital program and operating impact estimates. Briefly describe major capital projects; all readers may not be familiar with project titles as listed.

Explain the legal debt limit. Long‐range financial plans need to include projections of revenues and expenditures for future years and make note of significant capital, operating, debt, legislative, regulatory, development issues and changes anticipated as well as the process and assumptions for how plans are developed. Work to develop a comprehensive and cohesive summary of plans and link to a 3‐5 year financial forecast including revenue and expenditures estimates by category. Explain assumptions used to develop the forecasts. Include discussion of how forecasts are affected by or affect the budget and other plans and issues as well as the implications for current and future budgets and operations.

The Budget as an Operations Guide:

Clearly identify which departments, as shown on the organizational chart, are supported by and/or manage which funds, especially beyond the General Fund. Consider expanding the fund narrative or adding a matrix that shows departments by funds to better illustrate the relationship between accounting and operating structures. The strategic plan includes good organization‐wide goals and supporting performance measures. Develop specific goals for each department including some that also support city‐wide goals and priorities but also help define success and progress for the departments’ operations. Maintain the good blend of performance measure types including efficiency, effectiveness, input, and output measures; clearly state

what is being measured and the desired outcomes so readers know which direction the related performance measures should be going.

The Budget as Communications Device:

Include the state on the cover. Attractive document. A two‐column format can be awkward to read in electronic media or online with scrolling up and down. Be careful using tiny print, especially in charts and embedded images; copy quality may be affected, or the information rendered ineffective. Good integration of some acronyms with brief definitions in the glossary.

Have someone outside the organization experience the budget with the intent to summarize for someone else in order to evaluate focus, clarity, and flow and to identify additional terms for the glossary and/or items that need further explanation.

R931 – 01/2022
Reviewer:R953
Name of Entity: Kingsburg, CA
REC 300208668 DOCBB9945407
#C1. Mandatory: Include a table of contents that makes it simple to locate the information. The pages in an electronic content should agree with the related page numbers. Links outside of the document are acceptable to put in the table of contents. The TOC is concise, formatted correctly and allows the reader to access the appropriate information. Proficient.
#P1: Mandatory: Provide a coherent statement of organization-wide, strategic goals and strategies that address long-term concerns and issues. These strategic goals provide the base for decisions and strategies. It is important to understand how the goals will be achieved. Major goals may be summarized with additional information on the strategic plan linked elsewhere. Outstanding. #P2 Mandatory: Provide a budget message that articulates priorities and issues for the upcoming year.

Include the changes in priorities and the factors that led to those changes. The criterion requires a summary explanation of key issues and decisions made during the budget process. Outstanding. #C2 Mandatory: An overview of significant budgetary items and trends should be provided. This criterion will help readers quickly understand the major items and trends. The budget message is informative. Proficient.
#01 Mandatory: Provide an organization chart for the entire entity. An organization chart that is legible and includes the whole entity will satisfy the criterion. The information is included. Proficient. #F1 Describe all funds that are subject to appropriation. Showing the budgetary fund structure is essential for understanding the financial configuration. An overview should be included. This overview should include each major fund governmental, proprietary, or fiduciary. The funds are identified and satisfy the criterion. Proficient.
#02 Provide narrative, tables, schedules, or matrices to show the relationship between functional units, major and nonmajor funds. The relationship is discussed Proficient. #F2 Explain the basis of budgeting for all funds, whether cash, modified accrual, or some other statutory basis. The basis of budgeting should be clearly identified. Governmental, proprietary, and fiduciary funds should be represented. Proficient.
#P3. Mandatory: Include a coherent statement of entity-wide long-term financial policies. There should be a good discussion of long-term financial policies. There are many policies that support financial planning and governance. Proficient.
#P4. Mandatory: Describe the process for preparing, reviewing, and adopting the budget for the coming fiscal year. Also, describe the procedures for amending the budget after adoption. A concise narrative description of the budget process could be included along with any legal or policy requirements. A budget calendar is an excellent way to provide visual support. Proficient. #F3. Mandatory: Present a summary of major revenues and expenditures, as well as other financing sources and uses, to provide an overview of the total resources budgeted by the organization. A summary of revenues and expenditures and other financing uses should be included in one place in the budget document. The revenues and expenditures provide the required information. Proficient.

Commented [KP1]:

Reviewer:R953
Name of Entity: Kingsburg, CA
REC 300208668 DOCBB9945407
#F4: Include summaries of revenues and other financing sources, and expenditures and other financing uses for prior, current, and estimated proposed budget year. This requires that both revenues and expenditures and other financing uses be included. The information is included and satisfies the criterion. Proficient.
#F5Mandatory: Include projected changes in fund balance/net position for appropriated funds included in the budget presentation. This information should be provided for each fund. The fund information is provided and satisfies the criterion. Proficient.
#F6. Mandatory: Describe major revenue sources, explain the underlying assumptions for the revenue estimate and discuss significant revenue trends. The methodology used to project any revenue should include revenue trend. Include more than the General Fund revenues. It is always effective to include the methodology for revenue and expenditures. Proficient. #F7: Explain-long-range financial plans and their effect upon the budget and the budget process. The criterion requires the identification of long-range operating financial plans that extend at least two years. Key points and projections should be included as well as a consideration of unfunded liabilities.

Proficient.
#F8. Mandatory: Include budgeted capital expenditures, whether authorized in the operating budget or in a separate capital budget. Whatever your definition of “capital expenditures” disclose it. Indicate the total dollar amount of sources and uses. The capital section is a useful resource. Proficient. #F9. Mandatory: Include financial data on current debt obligations, describe the relationship between current debt levels and legal debt limits, and explain the effects of existing debt levels on current operations. Legal debt should be calculated, and debt limits included. A discussion of coverage for revenue backed debt should also be included. Proficient. #03. Mandatory: A schedule or summary table of personnel or position counts for prior, current, and budgeted years shall be provided. Provide a summary of position counts for all FTE’s. Present it by position or summary. Please explain staffing levels. The information is included. Proficient. #04. Mandatory: Include departmental/program descriptions. The assigned services, function, programs, and activities of each organizational unit should be included. The criterion is satisfied. Proficient. #05: Include clearly stated goals and objectives of the department. Program goals and objectives should be described. The link to the strategic goals should be included. Objectives are usually oriented to the short-term. The objectives and goals are especially useful and satisfy the criteria. Proficient. #06: Mandatory: Provide objective measures of progress toward accomplishing the government’s mission as well as goals and objectives for specific departments and programs. Good analysis of core services. This information is methodical and presented effectively. Proficient. #C3: Include statistical and supplemental data that describe the organizations, its community, and population. It should also furnish other pertinent background information related to the services provided. The budget should include statistical and supplementary data. This will provide a context for the decisions incorporated into the budget document. Proficient.

Reviewer:R953
Name of Entity: Kingsburg, CA
REC 300208668 DOCBB9945407
#C4: A glossary should be included for any terminology that is not readily understandable to the lay reader. Proficient.
#C5 Charts and graphs should be used to highlight financial and statistical information. Make sure that the information you are providing conveys the interpretation you desire. Communicate key information and enhance the budget presentation. Proficient.
#C6: The budget should be formatted and produced to provide an attractive, consistent document.

Ensure that budget data and communication are consistent and provide the reader with valuable information without overwhelming them. This budget document is formatted correctly and provides the reader with an impressive understanding of the budget for the City. Proficient.

Kingsburg has produced a very useful document that satisfies the requirement for the Distinguished Budget Presentation Award. Congratulations.

Policy=3
Financial=3
Operations=3
Communications=3

Kingsburg City CouncilFebruary 2, 2022

Kingsburg City Council
February 2, 2022