AGENDA
KINGSBURG CITY COUNCIL
REGULAR MEETING Council Chamber, 1401 Draper Street, Kingsburg, CA 93631 (559) 897-5821 www.cityofkingsburg-ca.gov
THE COUNCIL CHAMBER IS OPEN TO THE PUBLIC AT 100% CAPACITY.
Wednesday, February 15, 2023 at 6pm
Invocation to be given by Pastor Ricky Chambers, Kingsburg Community Church, followed by the Pledge of Allegiance led by Mayor Vince Palomar.
6 P.M. REGULAR SESSION MEETING:
1. Call to Order and Roll Call
2. Approve Agenda: Action by the Council to approve the agenda or to make modifications. Items that can be added to the agenda is constrained by State law.
3. Presentations: None.
4. Public Comments: This is the time for any citizen to come forward and address the City Council on any issue within its jurisdiction that is not listed on the Agenda. A maximum of five (5) minutes is allowed for each speaker.
5. Consent Calendar: Items considered routine in nature are to be placed on the Consent Calendar.
They will be considered as one item and voted upon in one vote unless individual consideration is requested. Each vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Approval of the Consent Calendar items include recitals reading ordinance(s) by titles(s) only and adoption of recommended action(s) contained in Staff Reports.
5.1 Approval of City Council Minutes: Approve the minutes from the January 18, 2023 Regular Council Meeting as prepared by City Clerk Abigail Palsgaard.
Sponsor: City Clerk’s Office
5.2 Check Register: Ratify/approve payment of bills listed on the check register for the period January 10, 2023 through February 6, 2023 as prepared by Accounts Payable Clerk Marsha Alves.
Sponsor: Finance Department
City of Kingsburg
1401 Draper Street, Kingsburg, CA 93631-1908
Phone (559)897-5821 Fax (559)897-5568
Mayor Vince Palomar
Mayor Pro Tem Brandon Pursell, Jr.
Council Member Laura North
Council Member Staci Smith
Council Member David M. Silva
City Manager Alexander J. Henderson
Kingsburg City Council Agenda
February 15, 2023
5.3 Review and adopt the Revised 2023 Water Model and recommendations contained therein.- Staff Report prepared by City Engineer Dave Peters.
Sponsor: City Engineer
5.4 Accept the FY 21-22 Street Striping & Marking project completed by Anderson Striping & Construction, Inc. and authorize the City Engineer to file the Notice of Completion - Staff Report prepared by City Engineer Dave Peters.
Sponsor: City Engineer
5.5 Accept the 2022 Slurry Seal project completed by VSS International, Inc. and authorize the City Engineer to file the Notice of Completion- Staff Report prepared by City Engineer Dave Peters.
Sponsor: City Engineer
5.6 Accept the Linnaea Villas Public Improvement project completed by DawsonMauldin, LLC. and authorize the City Engineer to file the Notice of Completion - Staff Report prepared by City Engineer Dave Peters.
Sponsor: City Engineer
5.7 Approve Easement Deed for electrical service to 1463 Draper Street and 1515 Smith Street - Staff Report prepared by City Engineer Dave Peters.
Sponsor: City Engineer
5.8 Community Service Commission Appointment- Accept Mayor Palomar’s appointment of Sarah Chambless to the Community Service Commission to a term that is set to expire November 2026.
Sponsor: City Clerk’s Office
5.9 Community Service Commission Appointment- Accept Mayor Palomar’s appointment of Janielle Warkentin to the Community Service Commission to a term that is set to expire November 2026.
Sponsor: City Clerk’s Office
5.10 Approve the Requested Closure of Ellis Street for Kingsburg Community Church Event on April 14, 2023- Staff Report prepared by Community Services Director Adam Castaneda.
Sponsor: Community Services Department
5.11 Approve the Requested Closure of Church Street for the Kingsburg Extravaganza Event on March 25, 2023- Staff Report prepared by Community Services Director Adam Castaneda.
Sponsor: Community Services Department
5.12 Title VI and Non-Discrimination Policy- Staff Report prepared Assistant City Manager/Administrative Services Director Christina Windover Sponsor: Administrative Services
Kingsburg City Council Agenda
February 15, 2023
6. Regular Calendar
6.1 State and Federal Legislative Platform Discussion with Townsend Public Affairs, Inc. – Staff Report by City Manager Alexander Henderson
Sponsor: City Manager’s Office
Possible Action(s):
a. Presentation by City Manager Alexander Henderson
b. Public Comment
c. Council Discussion
d. Action as Deemed Necessary
6.2 Acceptance of Bethel Ave & Sierra St Roundabout - HSIPL 5170 (061)- Staff Report prepared by City Engineer Dave Peters
Sponsor: City Engineer
Possible Action(s):
c. Presentation by City Engineer Dave Peters
d. Public Comment
c. Council Discussion
d. Action as Deemed Necessary
6.3 Approval of 2023 Improvement Standards - Staff Report prepared by City Engineer Dave Peters
Sponsor: City Engineer
Possible Action(s):
e. Presentation by City Engineer Dave Peters
f. Public Comment
c. Council Discussion
d. Action as Deemed Necessary
6.4 Award of Police Facility Tenant Improvements- Staff Report prepared by City Engineer Dave Peters
Sponsor: City Engineer
Possible Action(s):
g. Presentation by City Engineer Dave Peters
h. Public Comment
c. Council Discussion
d. Action as Deemed Necessary
6.5 Crime Statistics Report for the Month of January 2023 and General Police Department Update- Crime Statistics Report prepared by Kingsburg Police Department Records Supervisor Corina Padilla.
Sponsor: Police Department
Possible Action(s):
a. Presentation by Police Chief Neil Dadian
b. Public Comment
c. Council Discussion
d. Action as Deemed Necessary
Kingsburg City Council Agenda
February 15, 2023
7. Council Reports and Staff Communications
7.1 Community Services Commission
7.2 Public Safety Committee
7.3 Chamber of Commerce
7.4 Economic Development
7.5 Finance Committee
7.6 Planning Commission
7.7 South Kings Groundwater Sustainability Agency Joint Powers Authority (SKGSA)
7.8 Downtown Business Improvement District
7.9 Council of Governments
7.10 Council Member Reports
7.11 City Manager’s Report
-San Joaquin Valley Air Grant Update
8. Future Agenda Items: None.
9. Adjourn Regular Kingsburg City Council Meeting.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall, in the City Clerk’s office, during normal business hours. In addition, such writings and documents may be posted on the City’s website at www.cityofkingsburg-ca.gov.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (559) 897-6520. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35 .102.35.104 ADA Title II].
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 10th day of February 2023.
____________________________________
Abigail Palsgaard, City Clerk
KINGSBURG CITY COUNCIL
REGULAR MEETING MINUTES
January 18, 2023
Invocation to be given by John Palms, Kingsburg Task Force, followed by the Pledge of Allegiance led by Mayor Vince Palomar.
6 P.M. REGULAR SESSION MEETING:
Call to Order and Roll Call: Mayor Vince Palomar called the regular meeting of the Kingsburg City Council to order at 6:03 pm.
Council Members Present: David M. Silva. Staci Smith, Laura North, Brandon Pursell, Jr., and Mayor Vince Palomar.
Council Members Absent: None.
Approve Agenda: A motion was made by Council Member Pursell, Jr., seconded by Council Member Smith, to approve the agenda, as published. The motion carried by an unanimous voice vote.
Presentations:
Recognition of Citizen Warren Yoshimoto
Warren Yoshimoto was recognized by Building Official AJ O’Connell’s mom and wife, Anne & Jackie O’Connell, Fire Chief Daniel Perkins and City Council for his life saving efforts of when Mr. O'Connell’s ladder failed and he fell while inspecting a building.
Sponsor: City Council and Staff
Public Comments:
Miguel Ramirez, SoCal Gas, gas prices are up because gas prices are high. Reduce energy bills- reduce temps at thermostat, water heaters, and there is a gas assistance fund.
Brenda Pardo, resident, requests that Council tours Second Chance Animal Shelter. Believes that the conditions there are poor.
Mr. Robinson, resident and pedestrian, had an issue at 14th and Sierra Street, was almost hit while crossing the street. Would like a blinking crosswalk. 14th street floods between Winter and Tulare Street. There is not a storm drain.
Brent Anderson, resident, would like address Second Chance and reevaluate the issue of animal control and having an animal control officer. It is unfair that a resident has to take a dog to Second Chance.
Consent Calendar: A motion was made by Council Member Smith, seconded by Council Member North, to approve the items appearing on the Consent Calendar. The motion carried by an unanimous voice vote.
5.1 Approval of City Council Minutes: Approve the minutes from the December 21, 2022 Regular Council Meetings as prepared by City Clerk Abigail Palsgaard.
Sponsor: City Clerk’s Office
5.2 Check Register: Ratify/approve payment of bills listed on the check register for the period December 15, 2022 through January 9, 2023 as prepared by Accounts Payable Clerk Marsha Alves.
Kingsburg City Council Minutes
January 18, 2023
Sponsor: Finance Department
5.3 Approve the Trolley Driver Job Description- Staff Report prepared Assistant City Manager/Administrative Services Director Christina Windover Sponsor: Administrative Services
5.4 Approve the revised proposed Wage Schedules for 01/01/2021- Staff Report prepared by Assistant City Manager/Administrative Services Director Christina Windover Sponsor: Administrative Services
5.5 Approve The 2023-2024 City of Kingsburg Budget Schedule Sponsor: Finance Department
5.6 Community Service Commission Appointment- Accept Mayor Palomar’s appointment of Jenn Guerra to the Community Service Commission to a term that is set to expire November 2026.
Sponsor: City Clerk’s Office
5.7 Planning Commission Appointment- Accept Mayor Palomar’s appointment of Barbara Taylor to the Planning Commission to a term that is set to expire November 2024.
Sponsor: City Clerk’s Office
5.8 Cancelation of the February 1, 2023 City Council Meeting- Staff Report by City Clerk Abigail Palsgaard
Sponsor: City Clerk’s Office
5.9 Approve the KPFA MOU Appendix A: Incentive Plan- Staff Report prepared by Assistant City Manager/Administrative Services Director Christina Windover Sponsor: Administrative Services
5.10 Kingsburg Chamber of Commerce Annual Dinner Awards:
* Citizen of the Year Award – Adopt Resolution No. 2023-001 * Junior Citizen of the Year Award – Adopt Resolution No. 2023-002 * Educator of the Year Award – Adopt Resolution No. 2023-003 * Public Safety Officer of the Year Award – Adopt Resolution No. 2023-004 * Public Safety Officer of the Year Award – Adopt Resolution No. 2023-005 * Public Safety Officer of the Year Award – Adopt Resolution No. 2023-006 * Business of the Year Award – Adopt Resolution No. 2023-007 * Recycler of the Year Award– Adopt Resolution No. 2023-008 * Agriculture Business of the Year Award– Adopt Resolution No. 2023-009 *Note: Resolutions are not included in order to maintain anonymity until Awards are presented at the Chamber Dinner on January 26, 2023 and will be available to the public on January 27, 2023
Sponsor: City Clerk’s Office
5.11 Adopt Resolution No. 2023-010 certifying and adding 393-112-41 to CFD No. 2017-
01.- Staff Report by City Clerk Abigail Palsgaard
Sponsor: City Clerk’s Office
Kingsburg City Council Minutes
January 18, 2023
5.12 Approve the Requested Closure of Marion Street for the Uptown Sprouts Event on 2/11/2023 - Staff Report by Community Services Director Adam Castaneda Sponsor: Community Services Department
5.13 Approve the CalHFA Agreements and authorize Alexander Henderson, City Manager, to execute the CalHFA Agreements on behalf of the City. - Staff Report by City Attorney Michael Noland
Sponsor: City Attorney’s Office
Regular Calendar
State and Federal Legislative Platform Discussion with Townsend Public Affairs, Inc. – Staff Report by City Manager Alexander Henderson
Sponsor: City Manager’s Office
City Manager Alexander Henderson presented as part of our contracted agreement with Townsend Public Affairs (TPA), Council has the opportunity to consider a State and Federal legislative platform for 2023.
The City of Kingsburg’s legislative platform for 2023 reflects the priorities of the Mayor and the City Council. The strategic platform will allow the City and Townsend Public Affairs to rapidly and effectively respond to and advocate for legislation, regulations, and funding opportunities that are consistent with the City’s stated goals. In 2023, the Administration and Legislature are expected to focus on the following priority topics: Climate Resiliency; Homelessness; Housing/Affordable Housing; Behavioral Health and Fiscal Sustainability/Economic Development.
Andres Ramirez, Townsend Public Affairs, presented to Council that adopting a legislative platform will allow them to act quickly, remain nimble. It will also give transparency to residents and solidify Council’s identity and reputation.
Council Member North said in regard to priorities- she was surprised there was not water storage.
Would like that to be listed on the platform. Council Member Pursell, Jr. asked if it is a living document that we can make changes to? Mr. Ramirez said yes, with council approval. Council Member Silva agreed that the infrastructure of water is important. Streets and roads are important for EV or any vehicles. Council decided to bring it back 2/15/2023.
Fiber Optic Broadband Update – Staff Report by City Manager Alexander Henderson Sponsor: City Manager’s Office
City Manager Alexander Henderson reviewed the fiber optic broadband project. Council Member Pursell, Jr. asked about the phases and for a general timeline. Reggie Gierke, Kingsburg Media Foundation, explained that phase 1 will have 2 to 3 weeks of construction and 2 to 3 for set up and equipment. Adam Hughes, VAST, said phase 1 will be completed in quarter 1 or 2. Phase 2 will be completed in quarter 3, and phase 3 will be completed in 4th quarter. Council Member Pursell, Jr. asked for quarterly updates. Mr. Gierke said yes. Council Member Pursell, Jr. asked if there is anything Council can do to help? Mr. Gierke said everything is well spelled out on the agreement.
VAST has a good relationship with Caltrans, but we might need help in the future. Mayor Palomar asked if VAST has had a problem with materials? Adam Hughes, VAST, said yes, we have had issues in the past but currently we are ready for phase 1, getting what we need for phase 2 and phase 3. City Manager Henderson said it will be a lot of construction going on throughout the community.
Kingsburg City Council Minutes
January 18, 2023
Crime Statistics Report for the Month of December 2022 and General Police Department Update- Crime Statistics Report prepared by Kingsburg Police Department Records Supervisor Corina Padilla.
Sponsor: Police Department
Police Chief Neil Dadian spoke about focused enforcement and reviewed some local arrests. They have seen EBT card scams, vehicle burglaries and organized day crimes. The criminals come in and take what they want between 3-5pm. Spoke about staffing. Body worn cameras- looking for grants.
Training. Police station re-model bid opening next week. Mayor Palomar asked out the arrest with meth. Asked about fentanyl in Kingsburg? Chief Dadian said yes, it is ongoing, and it is common now.
Kingsburg Tri-County Health Care District Grant Cycle– Staff Report by Community Services Director Adam Castaneda
Sponsor: Community Services Department
Community Services Director Adam Castaneda – Kingsburg Tri-County Health Care District Grant Cycle has a deadline of May 1st deadline. Staff would like to know if there are any projects that Council is interested in applying for. Staff will come back 2/15 with their list. Council Member North would like to see what Townsend would say about the sports complex, walking paths and the swim complex issues.
Roster of Council Appointments- Staff Report by City Clerk Abigail Palsgaard Sponsor: City Clerk’s Office
Mayor Vince Palomar recommended:
Community Services Commission:
Council Liaison – Mayor Vince Palomar
Alternate – Council Member Staci Smith
Public Safety Committee:
Member- Mayor Vince Palomar
Alternate- Council Member David M. Silva
Economic Development Committee:
Council Liaisons – Council Member David M. Silva
Alternate- Council Member Staci Smith
Finance Committee:
Council Member Staci Smith
Mayor Pro Tem Brandon Pursell, Jr. – Chairperson
Planning Commission:
Council Liaison – Mayor Vince Palomar
Alternate – Council Member Laura North
Kingsburg Downtown Business Improvement District Advisory Board:
Council Liaison – Council Member Laura North
Alternate – Mayor Vince Palomar
Kingsburg City Council Minutes
January 18, 2023
Consolidated Mosquito Abatement District:
Tokuo R. Fukuda
Five Cities Economic Development:
Member- Council Member Laura North
Alternate- Mayor Vince Palomar
Staff- City Manager
Fresno County Council of Governments (COG):
Member- Mayor Pro Tem Brandon Pursell, Jr.
Alternate- Mayor Vince Palomar
Fresno County Rural Transit Agency (FCRTA):
Member – Mayor Pro Tem Brandon Pursell, Jr.
Alternate – Mayor Vince Palomar
Fresno County Regional Transportation Mitigation Fee (RTMF):
Member – Mayor Pro Tem Brandon Pursell, Jr.
Alternate – Mayor Vince Palomar
San Joaquin Valley Air Pollution Control – City Selection Committee:
Member – Council Member David M. Silva
Alternate – Council Member Staci Smith
Selma-Kingsburg-Fowler County Sanitation Dist.:
Member – Mayor Vince Palomar
Alternate – Mayor Pro Tem Brandon Pursell, Jr.
Southeast Regional Solid Waste Commission:
Member – Council Member Staci Smith
Alternate – Council Member Laura North
The Association for the Beautification of Highway 99:
Member – Council Member Laura North
Alternate – Council Member David M. Silva
South Kings Groundwater Sustainability Agency JPA:
Member – Council Member David M. Silva
Alternate – Mayor Pro Tem Brandon Pursell, Jr.
Fresno County Office of Tourism:
Liaison – Council Member Staci Smith
Alternate – Council Member David M. Silva
Kingsburg Chamber of Commerce:
Liaison – Council Member Laura North
Alternate – Mayor Vince Palomar
Council Member North motioned, seconded by Council Member Silva, to accept the above listed appointments. The motion passed by an unanimous voice vote.
Kingsburg City Council Minutes
January 18, 2023
Senate Bill 1439 (Glazer) Information- Staff Report by City Attorney Michael Noland Sponsor: City Attorney’s Office
City Attorney Michael Noland presented SB 1439 that mandates Council members to recuse themselves from taking action on items when they have received $250 in contributions from the party that has applied for a permit, license or other Council issued item for 12 months after the contribution.
Council members can return the $250.
Council Reports and Staff Communications
Community Services Commission – Meets 1/25/2023.
Public Safety Committee - Meets 2/14/2023.
Chamber of Commerce – Meets Tuesday.
Economic Development – Have not met.
Finance Committee - Have not met.
Planning Commission - Have not met.
South Kings Groundwater Sustainability Agency Joint Powers Authority (SKGSA) – Have not met.
Downtown Business Improvement District – Looking for a Social Media Manager.
Council of Governments - Nothing to report.
City Manager’s Report - Nothing to report.
Future Agenda Items: None.
The Kingsburg City Council adjourned out of the Regular Calendar into Closed Session at 7:27pm:
9.1 California Government Code Section 54956.9
CONFERENCE WITH REAL PROPERY NEGOTIATOR
Property: APN: 394-390-04, .689 acres; APN: 394-390-06T, .769 acres.
Agency Negotiator: Alexander Henderson
Under Negotiation: Exchange
City Council Adjourned out of Close Session into Regular Kingsburg City Council Meeting and report out of Closed Session at 7:45pm.
City Attorney Mike Noland said there was no report.
Adjourn Regular Kingsburg City Council Meeting. At 7:45 P. M. Mayor Palomar adjourned the meeting.
____________________________________
Abigail Palsgaard, City Clerk
Accounts Payable
User:
Printed:
marshaa
2/8/2023 10:56 AM
Checks by Date - Summary by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
ACH 3231 ICMA RETIREMENT CORP - WIRE 457 01/13/2023 1,564.42 ACH 3470 Internal Revenue Service - ACH 01/13/2023 59,327.65 ACH 3471 Employment Development Department - ACH01/13/2023 12,999.95 ACH 3472 CalPERS - ACH 01/13/2023 47,946.90
ACH 3475 Empower 01/13/2023 3,842.02
ACH 3476 CHILD SUPPORT STATE DISBURSEMENT UNIT - ACH 01/13/2023 240.46 ACH 3526 Public Employees Retirement System 457 Plan-Deferred Comp - ACH 01/13/2023 354.37 ACH 4707 ICMA-WIRE 401(A) 01/13/2023 250.00
82809 3660 KPFA 01/13/2023 680.00
82810 3525 Kingsburg Police KPOA 01/13/2023 1,110.00
82811 3716 FRANCHISE TAX BOARD STATE OF CALIFORNIA 01/13/2023 100.00 Total for 1/13/2023: 128,415.77
82812 4307 AT & T MOBILITY 01/20/2023 2,194.47
82813 3029 AT&T CALNET 3 01/20/2023 588.01
82814 3042 BEST UNIFORMS 01/20/2023 210.17
82815 3054 BSK ASSOCIATES 01/20/2023 116.00
82816 3059 CALIFORNIA FORENSIC INSTITUTE 01/20/2023 400.00 82817 4429 CANON FINANCIAL SERVICES, INC 01/20/2023 2,027.74 82818 4811 CHAD CARTER 01/20/2023 3,000.00
82819 3551 CENTRAL VALLEY TOXICOLOGY 01/20/2023 40.00
82820 3080 CHADS AUTO GLASS 01/20/2023 473.60
82821 3918 CINTAS 01/20/2023 1,199.84
82822 3094 CITY OF KINGSBURG-CITY HALL 01/20/2023 680.86 82823 3101 CITY OF SANGER FIRE 01/20/2023 429.80
82824 3127 COUNTY OF FRESNO-TREASURER 01/20/2023 648.80 82825 4787 CSULB RESEARCH FOUNDATION 01/20/2023 397.00
82826 4784 GERALD L. DANIELSON 01/20/2023 3,000.00
82827 4738 DQE Inc. 01/20/2023 390.14
82828 4229 EBA&M CORPORATION 01/20/2023 2,500.00
82829 4615 EMERALD TEXTILES SERVICES 01/20/2023 417.53
82830 3162 ESO SOLUTIONS 01/20/2023 13,738.00
82831 4193 FIRST IN SAFETY 01/20/2023 456.59
82832 3175 FIVE CITIES EDA 01/20/2023 978.52
82833 4673 BRYAN FLORES 01/20/2023 2,616.00
82834 3188 FRESNO COUNTY SHERIFF 01/20/2023 16,758.04
82835 3206 GLACIER REFRIGERATION AND AIR 01/20/2023 689.68 82836 4809 GRIDIRON REAL ESTATE INVESTMENT CORP. 01/20/2023 500.00 82837 3219 HEALTHWISE SERVICES 01/20/2023 347.50
82838 3222 HENRY SCHEIN, INC. 01/20/2023 2,002.28
82839 3860 JAS PACIFIC 01/20/2023 7,612.50
82840 3237 JCS LAND MANAGEMENT 01/20/2023 50.00
82841 3245 J'S COMMUNICATIONS, INC. 01/20/2023 270.00
82842 3248 KAHN, SOARES & CONWAY, LLP 01/20/2023 7,500.00 82843 3250 KELLER FORD LINCOLN 01/20/2023 49.18
82844 3625 KINGSBURG MEDIA FOUNDATION 01/20/2023 4,484.33 AP Checks by Date - Summary by Check Date (2/8/2023 10:56 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount
82845 3266 BRENT KROEGER 01/20/2023 678.70
82846 3276 LIFE ASSIST INC 01/20/2023 357.00
82847 3518 METRO UNIFORM 01/20/2023 279.03
82848 4812 CHRISTOPHER MICHEL 01/20/2023 2,631.72
82849 3293 MID VALLEY DISPOSAL 01/20/2023 160,291.06
82850 3997 MID VALLEY DISPOSAL RECYCLING & TRANSFER STATION 01/20/2023 1,403.05 82851 3305 NATIONAL RECREATION & PARK ASS 01/20/2023 115.00 82852 4800 KATHERINE L. NAVE KEMALYAN 01/20/2023 2,100.00 82853 4342 NPSC - NATIONAL PROTECTION & SAFETY CONSULTING 01/20/2023 350.00 82854 3315 P G & E 01/20/2023 1,256.14
82855 4004 VINCE PALOMAR 01/20/2023 259.00
82856 3317 PAPE' 01/20/2023 1,427.93
82857 3321 PETERS ENGINEERING GROUP 01/20/2023 190,475.40 82858 3327 PITNEY BOWES GLOBAL FINANCIAL SVC'S. LLC 01/20/2023 39.72 82859 3333 PRICE, PAIGE & COMPANY 01/20/2023 16,293.00
82860 3334 PROFESSIONAL PRINT & MAIL, INC 01/20/2023 1,114.97 82861 3335 PROFORCE LAW ENFORCEMENT 01/20/2023 1,119.32 82862 4550 BRANDON PURSELL, JR. 01/20/2023 259.00
82863 3922 RAGNASOFT, INC. 01/20/2023 2,437.50
82864 3363 SAVE MART SUPERMARKETS 01/20/2023 237.43
82865 3368 SIGN RANCH BY ROD'S CUSTOM SIGNS01/20/2023 658.68 82866 4813 DAVID SILVA 01/20/2023 259.00
82867 3369 SILVAS OIL COMPANY, INC. 01/20/2023 7,783.59 82868 4262 SILVERFOX ELECTRIC, INC. 01/20/2023 150.00
82869 3817 STACI SMITH 01/20/2023 259.00
82870 4142 SPARKLETTS 01/20/2023 109.96
82871 3380 STATE OF CALIFORNIA-D O J 01/20/2023 452.00
82872 4418 STREAMLINE AUTOMATION SYSTEMS, LLC 01/20/2023 2,408.00 82873 4028 SUPERIOR POOL CARE 01/20/2023 3,484.79
82874 3397 THE GAS COMPANY 01/20/2023 13,997.03
82875 4634 TRAINING OFFICERS' SUMPOSIUM 01/20/2023 2,341.50 82876 4016 ULINE Shipping Supplies Specialist 01/20/2023 964.06 82877 4789 US BANCORP SERVICE CENTER 01/20/2023 10,487.79 82878 4774 VALLEY AIR CONDITIONING & REPAIR, INC. 01/20/2023 3,708.73 82879 3416 VERIZONWIRELESS 01/20/2023 224.26
82880 4799 VEYNA DESIGN STUDIOS 01/20/2023 3,250.00
82881 3493 VILLAGE TIRE SALES INC 01/20/2023 67.57
82882 4463 WHITE CAP 01/20/2023 580.40
82883 4468 FER YANG 01/20/2023 25.00
82884 4810 ZUMWALT CONSTRUCTION 01/20/2023 1,004.77
82885 3006 AIRGAS NCN 01/20/2023 414.67
82886 3565 AMAZON CAPITAL SERVICES 01/20/2023 1,963.33
82887 4545 AMAZON.COM SALES, INC. 01/20/2023 712.52
82888 3891 AMERICAN BUSINESS MACHINES 01/20/2023 30.00
82889 3023 ARMANDO'S SMOG 01/20/2023 2,099.12
Total for 1/20/2023: 517,327.32
ACH 3231 ICMA RETIREMENT CORP - WIRE 457 01/27/2023 1,564.42 ACH 3470 Internal Revenue Service - ACH 01/27/2023 59,260.98 ACH 3471 Employment Development Department - ACH01/27/2023 10,533.64 ACH 3472 CalPERS - ACH 01/27/2023 49,742.65
ACH 3475 Empower 01/27/2023 3,827.83
ACH 3476 CHILD SUPPORT STATE DISBURSEMENT UNIT - ACH 01/27/2023 240.46 ACH 3526 Public Employees Retirement System 457 Plan-Deferred Comp - ACH 01/27/2023 354.37 ACH 4707 ICMA-WIRE 401(A) 01/27/2023 250.00
82907 3660 KPFA 01/27/2023 680.00
AP Checks by Date - Summary by Check Date (2/8/2023 10:56 AM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount
82908 3525 Kingsburg Police KPOA 01/27/2023 1,160.00
82909 3716 FRANCHISE TAX BOARD STATE OF CALIFORNIA 01/27/2023 100.00 Total for 1/27/2023: 127,714.35
82910 4560 4LEAF, INC. 02/06/2023 1,296.50
82911 3003 A-1 NATIONAL FENCE 02/06/2023 10,987.00
82912 3005 AFLAC 02/06/2023 985.90
82913 3006 AIRGAS NCN 02/06/2023 1,213.63
82914 3007 ALERT-O-LITE, INC. 02/06/2023 252.83
82915 4545 AMAZON.COM SALES, INC. 02/06/2023 424.45
82916 3018 ANDERSON STRIPING & CONSTRUCTION INC 02/06/2023 504.45 82917 4819 APOTEK MODERNA, LLC 02/06/2023 104.00
82918 4818 ASLAN COLD STORAGE LLC 02/06/2023 79.00
82919 3736 BIG TEX TRAILERS 02/06/2023 12,477.26
82920 4821 BRADY INDUSTRIES 02/06/2023 218.85
82921 3054 BSK ASSOCIATES 02/06/2023 1,034.00
82922 4429 CANON FINANCIAL SERVICES, INC 02/06/2023 741.47 82923 3067 CARDMEMBER SERVICE 02/06/2023 430.92
82924 3831 ADAM CASTANEDA 02/06/2023 75.00
82925 4696 JEREMY CAZARES 02/06/2023 250.00
82926 3077 CENTRAL VALLEY OVERHEAD DOOR 02/06/2023 380.00 82927 4556 CENTURION COIN & EMBLEM 02/06/2023 405.90
82928 4574 CHARLES TESTERMAN GENERAL ENGINEERING, INC. 02/06/2023 1,350.00 82929 3095 CITY OF KINGSBURG-POLICE DEPT. 02/06/2023 209.80 82930 3822 ALMA COLADO 02/06/2023 385.50
82931 3685 COMMUNITY MEDICAL CENTER 02/06/2023 175.00
82932 4647 FERNANDO CONCHAS 02/06/2023 48.00
82933 4385 CPSI 02/06/2023 3,689.50
82934 3143 DELTA VECTOR CONTROL DIST. 02/06/2023 13.26
82935 3147 DIVISION OF STATE ARCHITECT 02/06/2023 244.80 82936 3148 DON BERRY CONSTRUCTION INC 02/06/2023 177,396.44 82937 3148 DON BERRY CONSTRUCTION INC 02/06/2023 1,833.55 82938 3149 DOOLEY ENTERPRISES, INC. 02/06/2023 1,913.61 82939 4615 EMERALD TEXTILES SERVICES 02/06/2023 580.81
82940 3158 ENER POWER 02/06/2023 1,361.00
82941 4193 FIRST IN SAFETY 02/06/2023 510.00
82942 4609 FIVE CREATIVE GROUP 02/06/2023 5,250.00
82943 4673 BRYAN FLORES 02/06/2023 120.00
82944 3184 FRESNO CITY COLLEGE-Business Office 02/06/2023 3,339.00 82945 3193 FRESNO FIRE DEPARTMENT 02/06/2023 240.00
82946 3213 RICHARD GRIFFIN 02/06/2023 195.29
82947 3994 GUARDIAN 02/06/2023 5,903.98
82948 UB*00057 BROOK GUESTIN 02/06/2023 252.70
82949 4820 GUSS APPAREL 02/06/2023 7.65
82950 4817 HABACHI HOUSE 02/06/2023 98.00
82951 3222 HENRY SCHEIN, INC. 02/06/2023 1,605.07
82952 3225 HOME DEPOT CREDIT SERVICES 02/06/2023 81.33
82953 4824 MARK AND SHIRLEY HUFF 02/06/2023 193.81
82954 3999 IRON MOUNTAIN 02/06/2023 61.71
82955 3242 JOE SAUBERT INC. 02/06/2023 877.77
82956 3251 KEN RISENHOOVER ROOFING 02/06/2023 125.00
82957 3887 KINGS INDUSTRIAL OCC. MED CTR., INC. 02/06/2023 1,513.11 82958 3253 KINGSBURG CHAMBER OF COMMERCE02/06/2023 2,500.00 82959 4648 KINGSBURG EXPRESS LUBE INC. 02/06/2023 326.48 82960 3625 KINGSBURG MEDIA FOUNDATION 02/06/2023 7,966.15 82961 4668 SEAN KOPAS 02/06/2023 2,241.00
AP Checks by Date - Summary by Check Date (2/8/2023 10:56 AM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount
82962 3266 BRENT KROEGER 02/06/2023 558.68
82963 3271 LEAGUE OF CALIFORNIA CITIES 02/06/2023 6,546.00 82964 3277 LINCOLN AQUATICS 02/06/2023 1,086.48
82965 4329 MCI COMM SERVICES 02/06/2023 37.93
82966 3997 MID VALLEY DISPOSAL RECYCLING & TRANSFER STATION 02/06/2023 1,644.50 82967 3797 MOTOROLA SOLUTIONS, INC. 02/06/2023 102,018.30 82968 3307 NELSON'S ACE HARDWARE-SELMA 02/06/2023 1,048.13 82969 4816 NGC CONSTRUCTION INC 02/06/2023 129.00
82970 4583 CIERA ORTIZ 02/06/2023 48.00
82971 3313 WAYNE OSBORNE 02/06/2023 1,600.00
82972 3611 HOLLY OWEN 02/06/2023 75.00
82973 4311 JEREMY OWENS 02/06/2023 1,200.00
82974 3315 P G & E 02/06/2023 37,513.03
82975 3450 ABIGAIL PALSGAARD 02/06/2023 75.00
82976 3317 PAPE' 02/06/2023 2,925.71
82977 4635 PAYCHEX 02/06/2023 425.00
82978 4537 PEGBOARD 02/06/2023 833.28
82979 3319 KEVIN PENDLEY 02/06/2023 836.72
82980 3329 POLYACK MARKETING 02/06/2023 3,300.00
82981 4814 PRECISION CRANET & HOIST 02/06/2023 75.00
82982 3334 PROFESSIONAL PRINT & MAIL, INC 02/06/2023 206.06 82983 3638 RICK CARSEY TRUCKING & CONST. 02/06/2023 100.00 82984 4107 RPS REAL ESTATE 02/06/2023 630.00
82985 3775 SCOTT'S PPE RECON., INC. 02/06/2023 1,284.90 82986 3961 SHARP AMBULANCE BILLING 02/06/2023 4,450.43
82987 3382 SHAUN STEPHENS 02/06/2023 933.42
82988 4028 SUPERIOR POOL CARE 02/06/2023 3,076.00
82989 3746 SWANSON-FAHRNEY FORD 02/06/2023 225.36
82990 4827 SWEEPING CORP OF AMERICA LLC 02/06/2023 17,415.00 82991 4334 TELSTAR 02/06/2023 120.05
82992 4636 THE MOWERS EDGE INC 02/06/2023 406.54
82993 4789 US BANCORP SERVICE CENTER 02/06/2023 13,522.45 82994 3416 VERIZONWIRELESS 02/06/2023 1,712.43
82995 3419 VIKING CLEANING SERVICE 02/06/2023 3,570.00
82996 3493 VILLAGE TIRE SALES INC 02/06/2023 724.42
82997 3421 VINCENT COMMUNICATIONS, INC. 02/06/2023 235.24 82998 3701 TODD WALTERS 02/06/2023 146.43
82999 3469 WECO SUPPLY CO., INC. 02/06/2023 33.48
83000 4463 WHITE CAP 02/06/2023 799.68
83001 3448 CHRISTINA WINDOVER 02/06/2023 75.00
83002 3430 WONG, ANDY & BETTY 02/06/2023 2,600.00
83003 4825 MICHELLE WOODS 02/06/2023 40.00
83004 3193 FRESNO FIRE DEPARTMENT 02/06/2023 3,150.00
Total for 2/6/2023: 471,903.13
Report Total (195 checks): 1,245,360.57
AP Checks by Date - Summary by Check Date (2/8/2023 10:56 AM) Page 4
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AH AGENDA ITEM: 2023 Water Model Update
ACTION REQUESTED: ___Ordinance ____Resolution __√__ Motion _ Receive/File
EXECUTIVE SUMMARY
The City of Kingsburg last prepared a Water Master Plan update in 2003. The update developed a computerized hydraulic computer water model for the existing water system within the City’s sphere of influence. In 2011, the City updated the hydraulic water to identify current system needs versus land development trends which incorporated assumptions for future growth for the next 15 years. Recently, staff identified the need to update the water model again to account for development trends over the last decade.
RECOMMENDED ACTION BY CITY COUNCIL
1. Staff recommends that Council review and adopt the revised 2023 water model and recommendations contained therein.
POLICY ALTERNATIVE(S)
1. Provide staff direction regarding modification and revision of the water model update.
REASON FOR RECOMMENDATION/KEY METRIC
1. Promote Sustainable Growth
FINANCIAL INFORMATION
FINANCIAL SUMMARY
None
PRIOR ACTION/REVIEW
None
ATTACHMENTS:
1. 2023 Water System Model Update
Meeting Date: 02/15/2023
Agenda Item: 5.3
FISCAL IMPACT:
1. Is There a Fiscal Impact? No
2. Is it Currently Budgeted? No
3. If Budgeted, Which Line? N/A
City of Kingsburg
2023 Water System ModelUpdate
February 2023
Table of Contents
Executive Summary............................................................................................................ IV 2022 Water Model Findings................................................................................................V Chapter 1 Background and Purpose................................................................................ 1
1.1 Background and Purpose .....................................................................................................1
1.2 Historical Reference.............................................................................................................1 Recommendations of the 1982 Water Master Plan............................................................1 Recommendations of the 2003 Water Master Plan............................................................3 Recommendations of the 2006 Water Master Plan Update...............................................4 Chapter 2 System Data Collection.................................................................................... 7
2.1 Existing System....................................................................................................................7 SCADA.................................................................................................................................9 Groundwater Supply............................................................................................................10 System Demands..................................................................................................................11 Chapter 3 Existing Water System Simulations ............................................................... 13
3.1 Introduction ..........................................................................................................................13
3.2 Existing – Average Day Simulation ...................................................................................16
3.4 Existing – Maximum Day Simulation ................................................................................16 Fire Flow Simulation ...........................................................................................................17 Very Large Fire Demands ...................................................................................................19 Chapter 4 Future Water System Simulations .................................................................. 20
4.1 Introduction ..........................................................................................................................20
4.2 Future System – Average Day Analysis.............................................................................22
4.3 Future System – Maximum Day Analysis..........................................................................23 Fire Flow Simulation ...........................................................................................................23 Chapter 5 Capital Improvement Plan................................................................................ 25 Timing of Projects................................................................................................................25 APPENDIX A ...........................................................................i Executive Summary
The City of Kingsburg last updated the Water Master Plan in 2003. In 2007, a computerized water model was developed by digitizing the city’s existing computer information system and concluded the following:
• Well 16 is needed to meet fire flows / max hourly demand conditions. This improvement has been completed.
• Local fire flow deficiencies were identified but can be remediated with strategic pipeline upgrades.
• A ground level storage tank is not needed to provide fire flow demands. Fire flows are easily satisfied by constructing another well at a much lower cost. Analyses also showed that water storage and emergency system surge relief can be accomplished by more practical and economical means.
Other recommendations included:
• All wells should be retrofitted with permanent stand by generators with auto-start features.
These improvements have been completed.
• The existing, elevated water storage tank should be abandoned as a water storage appurtenance and preserved as a landmark/monument. This improvement has been completed. • Emergency surge relief facilities should be installed near the tank inlet/outlet and throughout the city to ensure excessive water pressures do not damage water mains. This improvement has been completed.
• Continue building a 12” diameter backbone grid on 1-mile streets with interlocking 8”diameter 1/2-mile looped network
• A water conservation program should be implemented. Kingsburg residents use approximately 500 gallons / person / day compared with the statewide average of 250 gallons / person / day.
A conservation program could delay the need to construct new well facilities in the future. This program has been implemented and per capital usage has significantly reduced. 2022 Water Model Findings
Based upon information gathered from the SCADA system, field analyses, water production data and discussions with City staff, a water model was developed using the computer program H2OMAP. The model was carefully calibrated to actual field conditions and the following scenarios were analyzed:
• Existing Conditions (Average and Maximum Day Simulations) • Future System (Full Build-Out to City General Plan Limits) The water model concluded the following:
• The current water system (following the construction of Well #16) is operating optimally. • The City currently has 1,823 acres of developed land and will impact another 1,411 acres in building out the City to its General Plan limits.
• There are still a large amount of 2” and 4” pipes that require replacement. • The City will require at least 3 (possibly more) new wells in the build out of the City general plan.
• A well ratio of 3.85 gpm shall be applied to each future acre (gross) of new land developed. 1 1.1 Background and Purpose
The City of Kingsburg (City) is located in southern Fresno County, approximately 20 miles south of Fresno, California. The City was incorporated in 1908 and had a 2000 census population of 9,199 and a July, 2005 population of 11,184 (+22.2%). As of the most recent government census, Kingsburg recorded a 2020 population of approximately 12,219 and is currently growing at a rate of 0.30% annually.
The City of Kingsburg Municipal Water System contains the following:
• 79 miles of pipe (ranging from 2” to 12” in diameter) • 7 wells (4 static + 3 variable frequency)
• 6 pressure relief valves (emergency pressure relief only) The purpose of this hydraulic model update is to determine the current operational parameters of the existing hydraulic network and to ascertain the various impacts of proposed water facility infrastructure, specifically new wells and larger water transmission mains as may be required for the full build out of the City of Kingsburg General Plan.
1.2 Historical Reference
As this report represents an ongoing update of past water master plans, it is informational to review past recommendations and conclusions established in previous Water Master Plans reports.
Recommendations of the 1982 Water Master Plan
1. Existing wells Nos. 4, 5, and 6 should be abandoned because of the persistent presence of DBCP in the water at concentration above the DHS action level of 1 PPB. a. Wells 4, 5, and 6 were abandoned due to DBCP contamination.
2. Treatment of the water supply for removal of DBCP is expensive and should only be considered if a new, deeper well fails to eliminate the DBCP contamination. a. It appears that new wells have adequately addressed past DBCP contamination problems. All new wells are below DBCP contamination plumes.
3. The ISO recommended fire flow cannot be achieved in the higher risk areas of the City because of inadequate supply capacity and the presence of small-diameter piping in the distribution system.
Chapter 1
Background and Purpose
2 a. The City has undertaken measures to install larger diameter pipelines throughout the distribution network. This has subsequently increased flow capacities that will ensure adequate public safety during times of required fire flow. A few 2” and 4” pipelines remain and must be replaced as quickly as possible.
4. Approximately 38% of the City’s 188 existing fire hydrants are substandard units with restrictively small barrels and single outlets.
a. Several parts of town are still served by 4” diameter pipelines. Such a small diameter pipe causes reduced flow rates for fire extinguishing purposes.
5. The existing elevated storage tank is much too small to provide effective assistance during periods of high demand. The most cost effective means of meeting high demands in Kingsburg is to drill additional wells, rather that to increase storage capacity. a. Since the 1982 Master Plan, the City has drilled 4 new wells. Kingsburg is in a unique situation in that it retains a very good aquifer with a subsequently high water table.
Because of these benefits, it is more economical to simply pump water from the ground when it is needed.
6. Four new production wells will be required in Kingsburg to meet the present demand for water after existing wells Nos. 4, 5 and 6 are abandoned. A fifth well will be necessary before 1992 if the City continues to grow at its historic rate.
a. The City constructed wells 9, 10, and 12 in order to abandon wells 4,5, and 6. Well 13 was constructed shortly thereafter while wells 14 & 15 have since been constructed.
7. Because of the high cost of auxiliary power and the general reliability of the PG&E system, auxiliary power should not be provided for the four proposed wells. a. Auxiliary power was not provided to any of the new wells.
8. At an average of 408 gpcd, the gross water usage in Kingsburg is among the highest in the Central Valley. Approximately 80% of all water delivered by the municipal system is used by residential customers.
a. City of Kingsburg has significantly reduced the per person rate of consumption.
9. The probability of eliminating the DBCP problem by constructing deeper wells which draw water exclusively from strata below 400 feet appears quite high. Test-well procedures should be utilized before drilling the production wells.
a. After years of well production, this strategy was implemented and has been instrumental in ensuring that the City of Kingsburg continued to deliver safe and reliable water supplies.
10. Proceed with the engineering and construction of proposed Well No. 9 at 24th Street and Erling Way. Precede construction of the production well with a test-well analysis. 3 a. Well No.9 was constructed and is currently in operation.
11. Secure sites for the other three proposed production wells. b. Sites were secured for Wells 10, 12 and 13.
12. After Well No.9 has been in service for a period of time and proves satisfactory, proceed with the test well drilling at the other three locations. Complete the engineering and construction of the remaining three production wells.
c. Wells 10, 12 and 13 were constructed.
13. Upon the successful completion and start up of Wells 9 through 12, abandon existing Wells 4, 5 and 6.
d. After construction of Wells 10, 12, and 13 - Wells 4, 5, and 6 were abandoned.
14. Inspect and repair Wells 7 and 8 to restore capacity. Install flow meters on each well and record readings.
e. Wells 7 and 8 were eventually abandoned.
15. Begin to implement the high priority improvements on a schedule which, in the judgment of the City Manager, Director of Public Works, and City Council, fits the financial resources and political realities of Kingsburg.
f. All Urgent priority improvements have since been constructed.
Recommendations of the 2003 Water Master Plan
Citing the 2003 Water Master Plan conducted by Yamabe and Horn, the following recommendations and the subsequent action were taken.
1. Replace all remaining 2” and 4” pipes
a. The City is still on a schedule to replace the remaining 2” and 4” pipe. Note: A 4” pipe cannot deliver requisite fire flows due to insurmountable friction losses in the pipe.
2. Construct a new well with a Variable Frequency Drive (VFD) motor. a. The study found that during a Max-Day plus fireflow event, there was insufficient flows available in the system. However, even with a new well, should a fire occur when the largest producing well was out of service, the city would be operating in an ‘at-risk’ condition. Therefore, well #14 was equipped with a VFD motor.
3. Remove the existing elevated tank and take it out of service. a. The elevated water storage tank has been removed from service.
4. Construct two (2) 600,000 gallon storage tanks.
o Reasons for tank construction:
4 ▪ Pump during off-peak hours to save on electricity costs. ▪ Two tanks needed to distribute costs over time and to use one tank when the other is being serviced.
▪ The ground tank will allow the City to spread the cost of the tank over more years and still be less expensive.
a. These improvements have not been made.
5. Construct a 12” main grid on ½ mile intervals and an 8” grid on ¼ mile intervals. All larger commercial, multi-family, and industrial land uses should be served by an 8 inch pipe. a. Sound water distribution practices ensure reliable sources of delivery and redundancy.
By constructing a grid network, the City is providing multiple routes of delivery in time of maintenance, repair and/or disaster.
Recommendations of the 2006 Water Master Plan Update
A hydraulic water model update was conducted by Ennis Consulting in 2006. The water model update report provided the following recommendations and subsequent action.
1. Construct new wells in lieu of a storage reservoir (at-grade or elevated) a. Given the quality and quantity variables of the groundwater aquifer, the City of Kingsburg should choose new supply sources over storage. As the water table is high, constructing new wells, capable of exceeding 1000 gpm, should take precedence over storage alternatives. Reservoirs are generally reserved for communities where:
i. The ability to provide adequate fire flows from wells (<500 gpm) is diminished due to low water table and/or groundwater transmissivity issues. ii. The ability to provide very large fire flows to industrial and commercial uses is diminished due to undersized system production and system distribution. Tanks are generally constructed adjacent to such large fire needs. iii. Costs are abnormally high due to pumping deep groundwater or where treatment systems are required for contaminant removal.
iv. Surface water supplies must be treated at a constant rate and stored for system delivery and/or fire and/or emergency storage requirements. v. Unreliable power supplies result in periods of brown-outs or black-outs, rendering a system incapable of delivering system demands.
vi. Local topographical conditions allow for energy savings (i.e. constructing a tank on a hill next to the treatment plant).
5 Since the City of Kingsburg, at the present time, does not have any of the issues generally reserved for water storage, the City should construct new wells over new storage.
However, this does not necessarily mean that the City should never construct a storage system. As the system expands and as needs change, the situation may present itself where the decision to construct a reservoir may again be considered. b. The City elected to construct Well #16 and place it in service.
2. Remove water storage capacity of the elevated tank.
a. The absence of lateral bracing on the 60,000 gal. water tank requires that the tank no longer be used for water storage. The added advantage of the water tank is that it now serves as a buffer in case of pressure surcharge in the system. However, given the recent installation of the SCADA system and subsequent pressure switches installed at each of the wells in the system, the likelihood of over-pressurizing is unlikely. The volume (60,000 gal.) is miniscule and will not be missed.
b. The City abandoned the elevated water storage tank in 2010 and it was structurally stabilized and serves as a historical monument.
3. Place a Variable Frequency Drive (VFD) on Well 16.
a. Given the proximity of the new Well 16 to Well 9, Well 16 should be equipped with a VFD motor. A VFD would allow local pressures in northeast Kingsburg to be remain constant, regardless of system demands. In addition, the motor for Well 16 should be designed to produce no less than 1,500 gpm at 55 psi.
b. A VFD was installed with the construction of Well #16.
4. Make Well 16 “primary” well while Well 9 becomes “secondary”. a. Well 9 is physically located in a poor location as it abuts the backyards of residential housing. Once Well 16 comes on-line, the SCADA (Supervisory Control and Data Acquisition) settings on Well 9 should be altered to cycle the well off for most of the winter months and to cycle on the well during periods of higher demand (generally mornings and evenings in the Spring, Summer and Fall). This will reduce neighbor complaints and will allow the City to utilize Well 9 in a backup mode of operation. b. Operations staff have since altered SCADA settings for the entire water system and alternate well cycling accordingly.
5. Continue building backbone system on ½-mile and 1-mile grid network a. The most important aspect of a distributed system is multiple paths of delivery. In a grid network, flow redundancy is ensured should a portion of the system be down for repairs or retrofit. By connecting all wells to a 12” grid system (on the 1-mile backbone), the City of Kingsburg is allowing for fire flows to be achieved at all points in the system at that all wells contribute equally in delivering system demands. 6 b. The City has ensured that water mains within major streets have been constructed with 12” water pipeline.
6. Conduct annual or bi-annual pump energy tests.
a. Pump impellers wear over time and efficiency is lost. It is important to test the well on a regular basis to maximize energy savings. While the total lift within the City of Kingsburg is relatively small and energy consumption, when compared to other communities, is also reduced, the City should take proactive steps to ensure that each well is operating within efficiency standards and energy consumption is optimized. b. The City has not conducted energy tests on a scheduled basis.
7. Utilize the SCADA system to control and monitor system operation. a. Water systems should be adjusted seasonally to ensure that pumps are cycled and operated on a normative basis. Operations staff should spend more time working with the SCADA system to create seasonal settings. In addition, during the winter months, different pumps and settings should be evaluated. A separate SCADA evaluation should be conducted to determine operational schedules during different seasons. b. Operations staff have, and continue to alter SCADA settings to ensure that all wells are utilized and cycled on a regular basis.
7 2.1 Existing System
The City of Kingsburg is relatively flat with elevations ranging from 288’ to 310’ above sea level.
Given such flat terrain, the system is operated as a single pressure zone.
The existing water distribution system is shown in Figure 1 and contains seven (7) wells with approximately 78 miles of distribution piping, ranging in size from 2” to 12” in diameter as shown in Table 1. The City contains a 12” backbone grid which interconnects the well system to the water network and is shown as Figure 1.
Table 1 – Existing Water Pipe Sizes and Length Breakdown The well system provides all water supply for the City of Kingsburg. Information regarding each well is provided in Table 2. Overall, the maximum production capacity of the well system is approximately 7,500 gpm at 50 psi (see Table 2).
Table 2 – City of Kingsburg Existing Well Information
Chapter 2
System Data Collection
8 Figure 1 – City of Kingsburg Existing Water System
9 An elevated water storage tank is located in the center of town but was abandoned in 2010 and is presently functioning as an historical landmark.
SCADA
The City of Kingsburg operates and maintains a Supervisory Control and Data Acquisition (SCADA) system to assist in the management and control of the water system. The SCADA system is capable of gathering and recording system data that is more readily available for system analysis. Table 3 provides the current (Spring 2022) SCADA operational settings for each well site and has been sorted by the ‘Order On’ sequence for each well.
Table 3 – City of Kingsburg Existing SCADA Operational Settings An explanation of each column of Table 3 is provided as follows:
1) Well – The City of Kingsburg Well Site Identification number. 2) Type – Wells can be operated as ‘Static’, meaning that when operational, they run at full power or ‘VFD’, meaning that the speed of the motor operating the pump at the bottom of the well speeds up and slows down, dependent upon the discharge pressure experienced at the well site.
Wells 13, 14 and 16 all operate in this manner and serve as a cushion to the water system when operational, reducing large pressure swings that can be experienced in an all ‘Static’ water system.
3) Elevation – The ground elevation at each well site. While Kingsburg is relatively flat, the ground elevation is important when considering the ‘On’, ‘Off’ and ‘Target’ pressure settings for each well site.
4) Alarm Low – The pressure setting at which system operators will be notified that a low water pressure is being experienced (ie, a large water main break during a hot summer day when all wells are operational.)
5) Start – The discharge pressure setting that the each well will turn on and become operational. 6) Target – Only relevant to VFD well sites, the pressure setting that electronically informs the motor at the specific well site to speed up or slow down in order to maintain the designated set 10 pressure. In periods of high demand, the VFD will operate at 100% capacity and other system wells cycle on at their own low pressure settings.
7) Shut Off – The pressure setting at which the well site will turn off. 8) Alarm – The pressure setting at which system operators will be notified that a high water pressure is being experienced (ie, sudden shut off of fire hydrants after a large fire, system blow off valves have become non-operational)
9) HGL – The Hydraulic Grade Line of the previously described settings. These values are measures in feet above sea level and simply add the ground elevation of each well site to the various pressure settings.
10) Order On/Off – The order for each well site to turn on and turn off, taking into account the ground elevation and the activating pressure setting.
It is the responsibility of the water system operators to monitor the SCADA settings and to rotate the order of operation throughout the year to moderate usage of equipment at each well site. City staff have done a commendable job of not only cycling well sites seasonally, but also ensuring that Static and VFD well sites alternate and are not stacked in the SCADA sequence, ensuring that potential system pressure swings are normalized.
Groundwater Supply
The City of Kingsburg water system is served entirely by groundwater. As shown in Figure 2, the City of Kingsburg is an independent water utility and is a member of the South Kings Groundwater Sustainability Agency (SKGSA) as mapped by the Sustainable Groundwater Management Act (SGMA).
A total, maximum day pumping capacity of the seven (7) city wells is approximately 10.8 million gallons per day (assuming all wells produce 7,500 gpm and run continually for 24 hours). Presently, the City consumes approximately 2.89 million gallons per day on an average day and approximately 5.94 million gallons on a maximum day (see Table 5). The ability of the City to utilize the existing well system to satisfy all future growth in lieu of drilling new wells is predicated entirely on how well the City water distribution system can adequately service a new growth area for operational and fire flows, as discussed further in this report.
Appendix A of this report has been added as informational background and shows that the groundwater table has decreased from a depth of 35 feet in the year 2000 to a depth of approximately 80 feet in the Spring of 2022. This lowering of the water table could be representative of the many studies and articles illustrating that the western United States is experiencing a multi-year drought - and that drops in the local water table are also commensurate with decreases in other, regional groundwater aquifers. The localized drop in the groundwater table could also be the result of more surface waters being diverted away from the Kings River via the six (6) primary irrigation canals upstream of Kingsburg in lieu of maintaining normalized flows in the Kings River - up to and through Riverland RV Resort on Highway
99. The reduction of flows in the historic river channel of the Kings River would likely cause changes in the groundwater table of Kingsburg as the river channel, when flowing, serves as groundwater recharge of the local aquifer.
11 System Demands
Pump record data for the City of Kingsburg has been collected between the years of 2010 to 2021 and is provided in Table 4. According to the data, the City of Kingsburg has reduced its per capita water consumption from approximately 316 gallons/per capita/per day (gpcd) in 2013 to about 238 gpcd in 2021 (see Figure 3). This is a reduction of approximately 25% and is commensurate with amounts experienced in other California communities which can further be attributed to improved water metering, public education, water conservation and continuous changes to the plumbing code.
The data further show that during the summer of 2011, the average water consumption was roughly 150 million gallons per month, but that by 2019, that number had been reduced to approximately 100 million gallons per month. While that number increased in the summer of 2021 to about 120 million gallons, it illustrates that landscaping and outdoor irrigation practices have been altered by the citizens of Kingsburg and that citizens and businesses have normalized their water conservation efforts.
The data also show that the City pumped a minimum amount of 29 million gallons in January of 2016 and a maximum amount of 178 million gallons in July of 2011. While indoor water usage is typically constant, this change in volume is illustrative of the amount of water used for irrigation and landscaping.
For this water model update, a nominal value of 240 gpcd has been used in evaluating average day water demands for both the existing system model and for the future build out of the water system. A maximum day peaking factor of 2.06 was calculated by dividing the maximum month value of 178.10 mgd by the average month calculation of 86.65 mgd.
Table 4 – City of Kingsburg Monthly Water Well Production with Water Demand Calculation 12 Figure 3 – Annual Average per Capita Water Consumption (gpcd) 13 3.1 Introduction
Prior to determining future hydraulic modeling scenarios, the computer model was calibrated to existing conditions in which three separate scenarios (i.e. conditions) were analyzed. The first scenario was Existing – Average Day Demand while the second scenario evaluated Existing – Maximum Day Demand. A third condition, modeling Existing – Minimum Day Demands, was also analyzed to evaluate system operations during months of reduced water consumption. Each analysis and relevant hydraulic information is provided herein.
System demands utilized in each scenario are provided in Table 5 and were derived via GIS software.
Demands were allocated in the hydraulic model by intersecting the Demand Area Polygons with the underlying Land Use as shown in Figure 4. System nodes were then populated with demands generated by the total land uses within each demand area polygon. As shown in Figure 5, approximately 1,852 acres of the City of Kingsburg have been developed with the various land use categories as provided in Table 5. As previously referenced, the City of Kingsburg supplies approximately 2.89 million gallons on a typical day (Average Day Demand) which has been further broken down by land use type. The average day demand of 2.89 mgd translates into an average day demand of approximately 2,005 gpm while the maximum and minimum day demands have been calculated as being 4,131 gpm and 1,003 gpm, respectively. The computer model was summarily loaded with these values and then evaluated for an extended period simulation.
Table 5 – City of Kingsburg Water System Demand by Existing Land Use Chapter 3
Existing Water System Simulations
14 Figure 4 – City of Kingsburg – General Plan with Water Demand Tributary Areas 15 Figure 5 – City of Kingsburg Existing Developed Area 16 3.2 Existing – Average Day Simulation
The analysis of this scenario determined that the system operates efficiently under normal conditions (2,005 gpm). System pressures varied from a low of 49 psi to a high of 58 psi. Worst case pipe flows were specific to the various 2” and 4” pipes that ultimately require replacement. All other elements of the water system, such as well production, system demands, pressures and flows, all operate within design parameters. No mitigation is required in an Existing – Average Day Demand scenario. Figure 6 illustrates normal well operations during an Average Day demand simulation.
Figure 6 – City of Kingsburg – Average Day Demand Well Usage
3.4 Existing – Maximum Day Simulation
The maximum day demand represents peak water usage during the summer months. Is also this time of year the likelihood of a fire is increased due to dry, arid conditions. Thus, while the results of a maximum day demand are informative, it is the fire flow simulation that illustrates the ability of the water system to deliver both system flows and fire flows that protect the health and welfare of the general public
The analysis of this scenario determined that the system operates efficiently under maximum day conditions (4,131 gpm). During peak periods of the day, all pumps are operating and system pressures are maintained between a low of 52 psi to a high of 60 psi. These values vary slightly from the average day demand due to operational settings (SCADA) that were provided to the hydraulic model. However, they do demonstrate that system pressures are being maintained at all times of the day.
During this model simulation, pipe and pump flows increased throughout the system (2,005 gpm on an average day to 4,131 gpm on a maximum day). However, all pipe flows and velocities were found to be within normal operational parameters.
17 Figure 7 – City of Kingsburg – Maximum Day Demand Well Usage Figure 7 shows well performance during a maximum day simulation. Since Wells 13, 14 and 16 are variable frequency drives, flow rates change throughout the day to compensate for changes in system demand. All other wells cycle on and off during periods of demand variation. In water systems, it is important to recognize the impact pressure settings on wells have on cycling and ensure that one well is not overloaded. The goal is to vary SCADA settings to promote well cycling at different intervals and to share system loads.
Fire Flow Simulation
Fire flows needs vary from one community to another. Flow requirements are dictated by the underlying land use – which can vary from 1,200 gpm for single family residential housing unit to 2,500 gpm for an industrial or very large commercial center. Flow rates, if not determined by the local fire service provider, can be determined by the International Services Organization (ISO) or the American Water Works Association (AWWA) Manual M31 – Distribution System Requirements for Fire Protection. Table 6 represents modeled fire flows at the various land uses within the City of Kingsburg.
Table 6 –Fire Flows by Land Usage
18 The modeling software utilized for the City of Kingsburg allows a fireflow analysis in which each node in the water distribution system is given a fire flow demand and modeled accordingly. The resulting simulation results illustrate which nodes in the system dropped below optimal pressures and flows when a fire demand was modeled in the system. Such an analysis helps in the identification of system deficiencies such as undersized pipe or insufficient looping in providing the necessary fire flow and in maintaining system pressures.
Table 7 – City of Kingsburg – Areas of Deficient Fire Flows Table 7 contains the output of a 1,200 gpm fire flow analysis and shows all nodes in the system where a flow of at least 1,000 fire flow could not be obtained. The last two columns of this table provides the location and the reason of the deficiency.
Figure 8 is a graphic illustration of Table 7 and shows the deficient flow nodes as being RED. The pipe colors connected to the deficient hydrant flow nodes are shown as being a red pipe (2” diameter), an orange pipe (4” diameter) and a yellow pipe (6” diameter). As the graphic shows, the city has specific areas that require upgrading for fire protection services which should be placed on a multi-year capital improvement program.
19 Figure 8 – City of Kingsburg – Areas of Low Fire Flows Very Large Fire Demands
The next step in evaluating a Maximum Day + Fire Flows scenario is to analyze those areas of the City where high fire flow demands are required. Land uses such as Commercial, Industrial and Schools per Table 5 should be evaluated to determine whether sufficient infrastructure is in place to provide the necessary fire flow demands. However, in terms of risk management, consideration should be given to fire sprinklers and their role in fire suppression during a fire event for those structures equipped with sprinklering devices.
Delivering fire flows greater than 2,000 gpm requires adequate looping and piping infrastructure to be present and may require additional, on site water storage facilities. As fire demands increase, so too must the size of the water distribution infrastructure. For school, large commercial and industrial land uses, a 12” diameter pipe should be installed and looped around such a land use. The 12” pipe ensures that system pressures remain at safe levels and that adequate flows are provided during a fire event. 20 4.1 Introduction
The primary purpose of a water model update is determining future capital improvements required to serve the ultimate water system. The City of Kingsburg has an approved general plan which has the city expanding from a present build-out of approximately 1,823 acres to a future build-out of approximately 3,235 acres (+177% - shown as Figure 9).
Figure 9 – City of Kingsburg – General Plan
Chapter 4
Future Water System Simulations
21 System demands utilized in modeling the future, general plan build out are provided in Table 8 which were derived via GIS software. Demands were allocated in the same fashion as described in Section 3.1, excepting that new demand nodes which were digitized for the future water system and were given 'demand areas' in the GIS that were then intersected with the underlying land uses and then applied to the hydraulic model. As shown in Table 8, the total average day demand applied to the model was approximately 5.39 mgd while the maximum day demand was 11.11 mgd, respectively. Each model was then evaluated for an extended period simulation.
Table 13 - General Plan Average and Maximum Day Demands by Land Use As further provided Table 13, the future maximum day demand of 11.11 mgd translates into a maximum day production requirement of 7,714 gpm. As referenced in Table 2 in Section 2.1 of this report, the current, maximum well capacity of the existing well system is 7,500 gpm, thus requiring additional wells prior to the full build out of the City general plan.
Figure 10 has been created by overlaying the City of Kingsburg General Plan over aerial mapping obtained from Google Earth. This image has been provided to show the size and the extent of the overall General Plan on the existing city and surrounding agricultural areas. 22 Figure 10 - City of Kingsburg General Plan on Google Earth Image
4.2 Future System – Average Day Analysis
The analysis of this scenario determined that improvements will be required to ensure that the water distribution system operates efficiently. Table 14 shows the increases between the current day models and the future, general plan build-out models.
Table 14 - General Plan Water Demands (w/ Increase Over Existing) As provided in Table 14, the City will require an additional 1,740 gpm of average day supply and 3,584 gpm of maximum day supply in servicing the build out of the City general plan. As the city does not 23 possess any surface water contracts, it is understood that all new water supply will be exclusively groundwater and it expected that for the City to construct additional wells to accommodate the full build-out of the General Plan.
The analysis of this scenario determined that with the addition of the necessary capital improvements as referenced in Section 5 of this report, City of Kingsburg water system will operate at a sufficient level of service and that no other significant capital facilities are required.
4.3 Future System – Maximum Day Analysis
As provided in Table 14, a full build out of the City general plan during a maximum day demand will require a continuous water supply of 7,714 gpm (more than 200 gpm higher than the full production of the existing 7 wells serving the City). During peak hours of a future, maximum day, the City of Kingsburg will require as much as an additional 6,000 gpm. As the City does not have any large water storage tanks, the entirety of this supply will be provided by new groundwater wells.
Figure 11 illustrates the addition of three new wells (Well 17, Well 18 and Well 19) in order to accommodate this increased demand. Each well as been modeled as being able to provide between 1,500 gpm and 2,000 gpm. Even with the addition of three new wells, the simulation results indicate that a 4th well could be required as backup and fire redundancy during periods of increased demand during the early morning and late afternoon hours of the day.
Figure 11 - City of Kingsburg General Plan – Maximum Day Water Demand Fire Flow Simulation
As shown in Figure 12, expansion of the water system requires that a backbone network of 12” water lines be installed at ½ mile intervals. This type of network grid allows for sufficient water supply and fire protection which translates into no fire flow deficiencies as it relates to the future, expanded regions of the water system. The existing deficiencies identified in Section 3.4 of this report are still applicable until such time the underlying backbone water system is improved in the affected areas. 24 Figure 2 - City of Kingsburg General Plan Build Out Water System 25 5.1 Existing System Improvements
The existing water distribution system, with the recent addition of Well #16, is operating efficiently. As previously discussed and provided in Table 7 of this report, various portions of the existing water system require upgrade for fire protection purposes. It is recommended that the City begin a multi-year capital improvement program for the replacement of deficient water lines which could coincide with the City’s pavement overlay and maintenance program.
5.2 Future System Improvements
Analysis of the future build out of the City of Kingsburg General Plan indicates that at least three new wells will be required. This figure is dependent upon the attainable yield achieved at each well site which has projected as being at least 1,800 gpm per site. Table 15 provides a list of future facility upgrades that are additionally illustrated in Figure 12 Table 15 - General Plan Capital Improvement Projects
In the event that well yields fall below the estimated values, then the city will need to construct additional wells on a per unit basis as further described below.
Timing of Projects
One aspect of capital facility planning is determining the timing of new facilities construction. In review, the City of Kingsburg currently has seven (7) operational wells which produce a maximum of 7,500 gpm (10.8 mgd), a developed land impact of 1,823 acres (per Table 5), a population of approximately 12,000 citizens which consume an average of 240 gallons per person/per day (2.89 mgd average day and 5.9 mgd maximum day).
Chapter 5
Capital Improvement Plan
26 A simple method of development impacts is on a ‘per acre’ basis. At present, the City of Kingsburg has constructed one (1) well (~1,000 gpm) for every 260 acres of development. This ratio equates to approximately 3.85 gpm of new well capacity for every one (1) acre developed. With consideration given to existing and future development, Table 16 has been provided to assist the City with future, capital improvement decision making with regards to new well sites.
Table 16 - General Plan Capital Improvement Project Phasing As example, Well 17 should begin construction at the permitting of the 2,000 (gross) acre of development impact and should be operational within the next 50 to 75 acres of development impact.
Likewise, Well 18 should begin construction at the 2,400 acre of development impact and become operational soon thereafter. Should proven well production fall below the expected values provided in Table 16, then the City should recalculate this table and adjust accordingly. i
APPENDIX A
ii
iii
iv
v
vi
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AH AGENDA ITEM: Acceptance of FY 21-22 Street Striping & Marking Project ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File
EXECUTIVE SUMMARY
The City Council previously awarded a contract to Anderson Striping & Construction, Inc. for the FY 21-22 Street Striping & Marking project. The project has been completed to the satisfaction of the City Engineer and Public Works Director. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.
RECOMMENDED ACTION BY CITY COUNCIL
1. Accept the FY 21-22 Street Striping & Marking project completed by Anderson Striping & Construction, Inc. and authorize the City Engineer to file the Notice of Completion.
POLICY ALTERNATIVE(S)
1. None
REASON FOR RECOMMENDATION/KEY METRIC
1. Anderson Striping & Construction, Inc. completed the project to the satisfaction of the City Engineer and Public Works Director.
FINANCIAL INFORMATION
PRIOR ACTION/REVIEW
1. City Council awarded the subject project at the regular council meeting on August 3, 2022.
FISCAL IMPACT:
1. Is There A Fiscal Impact? No
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
Meeting Date: 02/15/2023
Agenda Item: 5.4
BACKGROUND INFORMATION
The City Council previously awarded a contract to Anderson Striping & Construction, Inc. for the FY 21-22 Street Striping & Marking project. The project improvements include surface preparation, slurry seal, pavement grinding, pavement striping, markers and markings at the following locations in the City of Kingsburg:
1. Stroud Avenue – 10th Avenue to 18th Avenue
2. 10th Avenue – Sierra Street to Stroud Avenue
3. 18th Avenue – Sierra Street to Tulare Street
4. 6th Avenue – Sierra Street to Kern Street
5. Ellis Street – Marion Street to Lincoln Street
6. Lewis Street – California Avenue to 18th Avenue
7. Marion Street – Lewis Street to Gilroy Street
8. Gilroy Street – Marion Street to 18th Avenue
9. 18th Avenue – Gilroy Street to Kern Street
10. Mariposa Street – 18th Avenue to 20th Avenue
11. Draper Street – Simpson Street to 10th Avenue
12. 10th Avenue – Mariposa Street to Clarkson Avenue
13. 14th Avenue – Kern Street to Mehlert Street
14. Kern Street – Bethel Avenue to 14th Avenue
15. Diane Avenue – Kern Street to Nevada Street
16. Intersection of Simpson Street and Stroud Avenue
The project was completed to the satisfaction of the City Engineer and Public Works Director. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.
ATTACHED INFORMATION
1. None
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AH AGENDA ITEM: Acceptance of 2022 Slurry Seal Project
ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File
EXECUTIVE SUMMARY
The City Council previously awarded a contract to VSS International, Inc. for the 2022 Slurry Seal project. The project has been completed to the satisfaction of the City Engineer and Public Works Director. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.
RECOMMENDED ACTION BY CITY COUNCIL
1. Accept the 2022 Slurry Seal project completed by VSS International, Inc. and authorize the City Engineer to file the Notice of Completion.
POLICY ALTERNATIVE(S)
1. None
REASON FOR RECOMMENDATION/KEY METRIC
1. Ensure Financial Stability
FINANCIAL INFORMATION
PRIOR ACTION/REVIEW
City Council awarded the subject project at the regular council meeting on July 20, 2022.
BACKGROUND INFORMATION
The City Council previously awarded a contract to VSS International, Inc. for the 2022 Slurry Seal project. The project improvements surface preparation, type II slurry seal, hot mix asphalt, pavement grinding, pavement striping, markers and markings, and utility adjustment. The project was completed to the satisfaction of the City Engineer and Public Works Director. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.
ATTACHED INFORMATION
1. None
FISCAL IMPACT:
1. Is There A Fiscal Impact? No
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
Meeting Date: 02/15/2023
Agenda Item: 5.5
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AH AGENDA ITEM: Acceptance of Linnaea Villas Public Improvement Project ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File
EXECUTIVE SUMMARY
The City Council previously awarded a contract to Dawson-Mauldin, LLC. for the Linnaea Villas Public Improvements project. The project has been completed to the satisfaction of the City Engineer and Public Works Director. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.
Due to the nature of the offsite improvements, the City previously agreed to assist with construction oversight. The improvements and staff/consultant costs were reimbursed 100% by the Fresno Housing Authority.
RECOMMENDED ACTION BY CITY COUNCIL
1. Accept the Linnaea Villas Public Improvement project completed by Dawson-Mauldin, LLC. and authorize the City Engineer to file the Notice of Completion.
POLICY ALTERNATIVE(S)
1. None
REASON FOR RECOMMENDATION/KEY METRIC
1. Promote Sustainable Growth.
FINANCIAL INFORMATION
PRIOR ACTION/REVIEW
1. City Council awarded the subject project at the regular council meeting on June 25, 2020 Meeting Date: 02/15/2023
Agenda Item: 5.6
FISCAL IMPACT:
1. Is There A Fiscal Impact? No
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
BACKGROUND INFORMATION
The City Council previously awarded a contract to Dawson-Mauldin, LLC. for the Linnaea Villas Public Improvement project. The project improvements include grading, pavement reconstruction, sidewalk, curb, and gutter construction, ramp construction, storm drain construction, irrigation line replacement, street lighting, and concrete curb construction, and traffic control at the Linnaea Villas Senior Housing Project in the City of Kingsburg.
The project was completed to the satisfaction of the City Engineer and Public Works Director. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.
ATTACHED INFORMATION
1. None
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AH AGENDA ITEM: Grant of PGE Easement
ACTION REQUESTED: ___Ordinance ____Resolution __√__ Motion Receive/File
EXECUTIVE SUMMARY
In the past few years, several developments have been approved and are nearing completion adjacent to the City of Kingsburg public parking lot on Smith Street between Ellis Street and Draper Street. The projects require upgraded electrical service which will include a new underground electrical feed from the alley behind the properties that are being developed. The electrical feed alignment falls within the west ten feet of the parking lot prior to connection to the new electrical service enclosure at the rear of the building.
Pacific Gas & Electric (PGE) is requesting an easement be granted from the City to PGE such that the electrical service line can be installed and maintained thereafter. The easement would not restrict use of the City’s property and will allow for the successful completion of the project.
PGE is offering $500 compensation for granting of the easement.
RECOMMENDED ACTION BY CITY COUNCIL
1. Approve Easement Deed for electrical service to 1463 Draper Street and 1515 Smith Street.
POLICY ALTERNATIVE(S)
1. The Council could choose to deny the request for granting of the easement.
REASON FOR RECOMMENDATION/KEY METRIC
1. Promote Sustainable Growth
FINANCIAL INFORMATION
ATTACHMENTS:
1. Easement Deed & Location Map
Meeting Date: 02/15/2023
Agenda Item: 5.7
FISCAL IMPACT:
1. Is There A Fiscal Impact? No.
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
Distribution Easement (Rev.02/2020)
RECORDING REQUESTED BY AND RETURN TO:
PACIFIC GAS AND ELECTRIC COMPANY
245 Market Street, N10A, Room 1015
P.O. Box 770000
San Francisco, California 94177
Location: City of Kingsburg, Fresno Co.
Recording Fee $_____________________________
Document Transfer Tax $ 0.00
[ X ] This is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale
[ ] Exempt from the fee per GC 27388.1 (a) (2); This
document is subject to Documentary Transfer Tax
Signature of declarant or agent determining tax
(SPACE ABOVE FOR RECORDER'S USE ONLY)
LD #2216-22-10021 EASEMENT DEED
Internal
CITY OF KINGSBURG, a public body of the State of California, hereinafter called Grantor, hereby grants to PACIFIC GAS AND ELECTRIC COMPANY, a California corporation, hereinafter called Grantee, the right from time to time to excavate for, construct, reconstruct, install, replace (of initial or any other size), remove, maintain, inspect and use facilities of the type hereinafter specified, together with a right of way therefor, within the easement area as hereinafter set forth, and also ingress thereto and egress therefrom, over and across the lands of Grantor situated in the City of Kingsburg, County of Fresno, State of California, described as follows:
(APN 396-071-06)
Lot 24, Lot 25, Lot 26 and the southerly 10 feet of Lot 23 of Block G of the Plat of Kingsburg as shown upon the map filed for record April 17, 1817 in Volume 3 of Plats at page 51, Fresno County Records.
Excepting therefrom the easterly 100 feet of the southerly 2.5 feet of said Lot 26.
The facilities and easement area are described as follows:
Such underground conduits, pipes, manholes, service boxes, wires, cables, and electrical conductors; aboveground marker posts, risers, and service pedestals; underground and aboveground switches, fuses, terminals, and transformers with associated concrete pads; and fixtures and appurtenances necessary to any and all thereof, as Grantee deems necessary for the distribution of electric energy and communication purposes located within the strip of land outlined by heavy dashed lines on the print of Grantee's Drawing No. 35397307 attached hereto and made a part hereof.
Grantor further grants to Grantee the right, from time to time, to trim or to cut down, without Grantee paying compensation, any and all trees and brush now or hereafter within said easement area, and shall have the further right, from time to time, to trim and cut down trees and brush along each side of said easement area which now or hereafter in the opinion of Grantee may interfere with or be a hazard to the facilities installed hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations.
Distribution Easement Rev. (02/2020)
Internal
Grantor also grants to Grantee the right to use such portion of said lands contiguous to said easement area as may be reasonably necessary in connection with the excavation, construction, reconstruction, replacement, removal, maintenance and inspection of said facilities.
Grantor hereby covenants and agrees not to place or construct, nor allow a third party to place or construct, any building or other structure, or store flammable substances, or drill or operate any well, or construct any reservoir or other obstruction within said easement area, or diminish or substantially add to the ground level within said easement area, or construct any fences that will interfere with the maintenance and operation of said facilities.
Grantor further grants to Grantee the right to apportion to another public utility (as defined in Section 216 of the California Public Utilities Code) the right to construct, reconstruct, replace, remove, maintain, inspect, and use the communications facilities within said easement area including ingress thereto and egress therefrom.
The legal description herein, or the map attached hereto, defining the location of this utility distribution easement, was prepared by Grantee pursuant to Section 8730 (c) of the Business and Professions Code.
This document may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.
The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land.
Dated: __________________, _______.
CITY OF KINGSBURG,
a public body of the State of California
By_________________________________
Name:
Title:
By__________________________________
Name:
Title:
I hereby certify that a resolution was adopted
on the ____ day of _________, 20____, by the
_____________________________________
authorizing the foregoing grant of easement.
By__________________________________
Distribution Easement Rev. (02/2020)
Internal
State of California
County of )
On __________________________, before me, Notary Public, Insert name
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/theirsignature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
(Seal)
Signature of Notary Public
CAPACITY CLAIMED BY SIGNER
[ ] Individual(s) signing for oneself/themselves
[ ] Corporate Officer(s) of the above named corporation(s) [ ] Trustee(s) of the above named Trust(s)
[ ] Partner(s) of the above named Partnership(s)
[ ] Attorney(s)-in-Fact of the above named Principal(s) [ ] Other
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
Distribution Easement Rev. (02/2020)
Internal
Attach to LD: 2216-22-10021
Area, Region or Location: 4
Land Service Office: Fresno
Line of Business: Electric Distribution (43)
Business Doc Type: Easements
MTRSQ: 22.16.22.26.44,
FERC License Number: n/a
PG&E Drawing Number: 35397307
Plat No.: 162262 (Electric)
LD of Affected Documents: n/a
LD of Cross Referenced Documents: 2216-22-0451
Type of interest: Electric Underground Easements (4)
SBE Parcel: n/a
% Being Quitclaimed: n/a
Order or PM: 35397307
JCN: n/a
County: Fresno
Utility Notice Number: n/a
851 Approval Application No: n/a ;Decision: n/a
Prepared By: m5cf
Checked By: jjwm
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SEL.. 26
APN: 396-071-20
APN: 396-071-19
APN: 396-071-12
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�--------- ------ ORIGINAL LOT LINES
PLAT OF KINGSBURG
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NLESS OTHERWISE SHOWN ALL COURSES EXTEND TO OR ALONG ALL Applicant: PACIFIC GAS & ELECTRIC COMPANY
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TOWNSHIP RAN E
165 22E
PLAT MAP: 1622262 (ELECTRIC)
REFERENCES: LD #2216-22-0451
NTS 12-15-22
FRESNO 124726323 35397307
DIVISION AUTHORIZ DRAWING NO.
10021
Form W-9
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
▶ Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.
Print or type.
See Specific Instructions on page 3.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes.
Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶ Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions) ▶
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions. 6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.
Social security number
– –
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here Signature of
U.S. person ▶ Date ▶
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
Enclosures: (Via Email) Easement Deed LD# 2216-22-10018; Letter Agreement
IRS W-9
(Rev 3/15)
Public
January 17, 2023
City of Kingsburg
ATTN: Alexander J. Henderson
1401 Draper Street
Kingsburg, CA 93631
Re: EP 1491 DRAPER ST KINGSBURG
APN:396-071-06, Kingsburg, CA 93631, Fresno County
At Pacific Gas and Electric Company (PG&E) our top priority is to ensure the safety and reliability of its utility systems. As part of that commitment, PG&E is upgrading their electrical distribution lines in a continuing effort to provide safe and reliable service to its customers. To facilitate this project PG&E is proposing to secure an easement to realign existing electric distribution lines that are currently located on your property identified as, Fresno County Assessor’s Parcel Number 396-071-06.
PG&E hereby offers to pay you a total of $500 (Five Hundred Fifty Dollars) as compensation for the easement to be acquired at this time. This sum is based on a valuation estimate completed by PG&E for the +/-375 sq.ft easement required to make room for new underground facilities.
I have included the Easement document and W-9. The easement will need to be notarized and original returned to me along with the W-9 for payment. If a notary is needed, please let me know and I will facilitate one for you. Payment processing can take several weeks after PG&E has received both the signed W-9 form and the notarized easement modification document.
Thank you for your consideration in this matter and if you have any further questions feel free to call me at 559-580-5299 or email me at [email protected].
Sincerely,
Gio Morales
Right of Way Agent
Exhibit E-03
Gio Morales
Right of Way Agent
3580 E. California Avenue
Fresno, CA 93725
559-580-5299 cell
[email protected]
Exhibit E-04
(Rev 09/18) Public
LETTER AGREEMENT
January 17, 2023
City of Kingsburg
ATTN: Alexander J. Henderson
1401 Draper Street
Kingsburg, CA 93631
Re: EP 1491 DRAPER ST KINGSBURG
APN:396-071-06, Kingsburg, CA 93631, Fresno County
Alexander J. Henderson
At PG&E our top priority is to ensure the safety and reliability of our utility systems. As part of that commitment, PG&E is upgrading their electrical transmission lines in a continuing effort to provide safe and reliable service to its customers. To facilitate this project PG&E is proposing to secure an easement to realign existing electric dsistribution lines that are currently located on your property identified as, Fresno County Assessor’s Parcel 396-071-06.. The easement is required to make room for new underground distribution facilities. The easement will be +/- 750 sq.ft. This is shown on the enclosed Easement Deed. Below are the key terms of this agreement:
1. Premises: 0.275 acres located at 396-071-06, Kingsburg, CA 93631, Fresno County
2. Type of Agreement: Easement Deed
3. Price: $500.00
4. Use: Installation of a new underground facilities within +/- 750 sq.ft easement to cover facilities.
5. Conditions: As stated in the Easement Deed LD #2216-22-10018.
Please sign this Letter Agreement and see enclosed the Easement Deed for your signature before a notary. Also enclosed is the W-9 for your completion so that we may process your payment.
If you have any questions, don’t hesitate to call me at 559-580-5299 or email me at [email protected]. Thank you for working with PG&E on this important project!
Sincerely,
Gio Morales
Right of Way Agent
Enclosures:
Easement Deed
Letter Agreement
IRS W-9 Form
Please sign and date to indicate your agreement with the above referenced terms:
Signature: ___________________ Date:________
Title: _______________________
Exhibit E-05a
Gio Morales
Right of Way Agent
3580 E California Ave
Fresno, CA 93725
(559) 580-5299
[email protected]
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: Community Services Director Adam Castaneda REVIEWED BY: AP AGENDA ITEM: Requested Closure of Ellis Street for Kingsburg Community Church Event April 14, 2023 ACTION REQUESTED: ___Ordinance ___Resolution ___Motion _____Receive/File
EXECUTIVE SUMMARY
On October 5, 2022 City Council approved the updated Special Event Application along with an update to the street closure policy. The policy states that all closures of central commercial streets must be approved by Council unless there is a pre-approved agreement.
Under this policy, local non-profit organizations can request the closure of central commercial streets for community based events. Applications must be received at least forty-five (45) days prior to the proposed event date for Council approval. Administrative approval must be sought and granted for event rescheduling due to inclement weather forecast or emergencies.
Kingsburg Community Church is submitting a request for partial closure of Ellis Street between Smith Street and Lincoln Street for their “Brave Girls” event on April 14, 2023, from 3pm to 930pm. This event will be open to the public and will consist of a young girls’ religious conference, pop-up retail and food vendors. The Kingsburg Chamber of Commerce will be hosting their Annual Pre Car-Show event on Draper Street at the same time; however, they have given consent to the church on hosting this event on Ellis Street. Staff believes the proposed event meets most current policy guidelines and is eligible for street closure consideration by Council. The application has been distributed internally for departmental input and has received several conditions of approval.
Additional conditions of approval:
• Fire lane to be maintained between vendors in case of an emergency. • No vehicle access allowed within the street closure during event hours. • Additional trash receptacles and restrooms ordered based on attendance projections. • At least one (1) green organic trash cart on site for food vendors to discard of food waste. • Certificate of liability insurance listing the City of Kingsburg as additionally insured.
RECOMMENDED ACTION BY CITY COUNCIL
1. Staff has evaluated the application for policy compliance and has no pending concerns regarding the application.
POLICY ALTERNATIVE(S)
1. The council could choose to not approve the requested closure.
STRATEGIC INITIATIVE
1. Improve Community Communication
Meeting Date: 02/15/2023
Agenda Item: 5.10
FINANCIAL INFORMATION
PRIOR ACTION/REVIEW
None.
ATTACHED INFORMATION
1. Completed Special Event Application
FISCAL IMPACT:
1. Is There A Fiscal Impact? No
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: Community Services Director Adam Castaneda REVIEWED BY: AP AGENDA ITEM: Requested Closure of Church Street for the Kingsburg Extravaganza Event ACTION REQUESTED: ___Ordinance ___Resolution ___Motion _____Receive/File
EXECUTIVE SUMMARY
On October 5, 2022 City Council approved the updated Special Event Application along with an update to the street closure policy. The policy states that all closures of central commercial streets must be approved by Council unless there is a pre-approved agreement.
Under this policy, local businesses can request the closure of central commercial streets for community events.
However, all requests for street closures in the central commercial zone district shall require City Council approval.
An applicant, at its expense, will provide written notice of the request for the street closure to all businesses fronting on the portion of the street to be closed (collectively “Affected Business”). The written notice must identify the date and time of the street closure and the Community Event that will take place during the street closure.
Before seeking City Council approval of the street closure, the applicant must receive written consent to the street closure from a majority of affected businesses. If the applicant receives written consent to the street closure from a majority of affected businesses, the applicant may seek City Council approval of the street closure. Applications must be received at least forty-five (45) days prior to the proposed event date for Council approval. Administrative approval must be sought and granted for event rescheduling due to inclement weather forecast or emergencies.
Mel Styles Salon is submitting their request for partial closure of Church Street between Draper Street and Lewis Street for their Kingsburg Extravaganza vendor event on March 25, 2023 from 11am to 4pm.
This event will be open to the public and will consist of local businesses and vendors selling products and promoting small business awareness. Staff believes the proposed events meet all current policy guidelines and is eligible for street closure consideration. The application has been distributed internally for departmental input and has received several conditions of approval.
Additional conditions of approval:
• South alley access to always remain open and free of obstruction. • Fire lane to be maintained between vendors in case of an emergency. • No vehicles to access within the street closure during event hours. • Additional trash receptacles and restrooms ordered based on attendance projections. • At least one (1) green organic trash cart on site for food vendors to discard of food waste. • Certificate of liability insurance listing the City of Kingsburg as additionally insured.
Meeting Date: 2/15/2023
Agenda Item: 5.11
RECOMMENDED ACTION BY CITY COUNCIL
1. Staff has evaluated the application for policy compliance and has no pending concerns regarding the application.
POLICY ALTERNATIVE(S)
1. The council could choose to not approve the requested closure.
STRATEGIC INITIATIVE
1. Increase Retail Opportunities
2. Improve Community Communication
FINANCIAL INFORMATION
PRIOR ACTION/REVIEW
None.
ATTACHED INFORMATION
1. Completed Special Event Application
FISCAL IMPACT:
1. Is There A Fiscal Impact? No
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: Christina Windover, Assistant City Manager/Administrative Services Director AGENDA ITEM: Title VI and Non-Discrimination Policy REVIEWED BY: AH ACTION REQUESTED: ___Ordinance ___Resolution _ _Motion __Receive/File
EXECUTIVE SUMMARY
The City of Kingsburg is committed to ensuring compliance with Title VI of the Civil Rights Act of 1964 and other non-discriminatoryauthorities, suchthat no person shall be excluded from participation in or be denied the benefits of any program or activity conducted by the City of Kingsburg on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.
Title VI compliance is a condition of receipt of federal funds. Information on Title VI and the City’s NonDiscrimination Policy is available at City Hall and can be found on the City’s website:
https://www.cityofkingsburg-ca.gov/446/Title-VI-and-Non-Discrimination. Information is available in English and Spanish.
RECOMMENDED ACTION BY CITY COUNCIL
1. The Title VI and Non-Discrimination Policy has been reviewed by CalTrans (the compliance authority). This report is for informational purposes only.
FINANCIAL INFORMATION
PRIOR ACTION/REVIEW
BACKGROUND INFORMATION
See Executive Summary.
ATTACHED INFORMATION
1. Title VI Implementation Plan
2. Title VI Complaint Form English/Spanish
Meeting Date: 02/15/2023
Agenda Item: 5.12
FISCAL IMPACT:
1. Is There a Fiscal Impact? No
2. Is it Currently Budgeted? No
3. If Budgeted, Which Line? N/A.
CITY OF KINGSBURG
TITLE VI IMPLEMENTATION PLAN
Adopted January 2023
Table of Contents
Non-Discrimination Policy Statement....................................................................................1 Non-Discriminatory Legislation...............................................................................................2 Organization Structure ..............................................................................................................3 Title VI Coordinator .......................................................................................................... 3 Assistant Title VI Coordinator..........................................................................................3 Title VI Specialist ...............................................................................................................3 Title VI Liaison....................................................................................................................4 Title VI Organization Chart...............................................................................................4 Complaint Procedure..................................................................................................................5 Complaints Processed Under the Federal Highway Administration ......................... 5 Caltrans OCR Investigation Process............................................................................. 6 Title VI Outreach and Resources ............................................................................................7 Limited English Proficiency ..............................................................................................7 Title VI Information Dissemination ..................................................................................7 Environmental Justice.......................................................................................................8 Data Collection and Analysis...................................................................................................8 Contract Documents and Agreements ..................................................................................8 Training......................................................................................................................................... 9 Annual Work Plan........................................................................................................................9 Appendix..................................................................................................................................... 10 A. Limited English Proficiency Plan ............................................................................. 10 B. Notice to Public.......................................................................................................... 13 C. Complaint Form ......................................................................................................... 14 D. US DOT Title VI Assurances A-E........................................................................... 16 Non-Discrimination Policy Statement
The City of Kingsburg is committed to ensuring compliance with Title VI of the Civil Rights Act of 1964 and other non-discriminatory authorities, such that no person shall be excluded from participation in or be denied the benefits of any program or activity conducted by the City of Kingsburg on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.
Further, no person shall be subjected to discrimination under any program or activity conducted by the City of Kingsburg on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.
Title VI compliance is a condition of receipt of federal funds. The Title VI Coordinator is authorized to ensure compliance with this policy, Title VI of the Civil Rights Act of 1964, 42 U.S.C § 2000d and related statutes, and the requirements of 23 Code of Federal Regulation (CFR) pt. 200 and 49 CFR pt. 21.
Daniel Galvez
Public Works Director
City of Kingsburg
Title VI Implementation Plan
City of Kingsburg
1 Date
Title VI Implementation Plan
City of Kingsburg
2 Non-Discriminatory Legislation
Title VI of the Civil Rights Act of 1964 – Provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination, under any program or activity receiving Federal financial assistance (as implemented through 23 CFR 200.9 and 49 CFR 21).
Section 162(a) of the Federal-Aid Highway Act of 1973 (Section 324, Title 23 U.S.C.) – Prohibits discrimination on the basis of sex by recipients and sub-recipients of Federal financial assistance.
Section 504 of the Rehabilitation Act of 1973 – Prohibits discrimination on the basis of disability by recipients and sub-recipients of Federal financial assistance.
The Age Discrimination Act of 1975 (Section 6101-6107, Title 42 U.S.C.) – Prohibits discrimination on the basis of age by recipients and sub-recipients or Federal financial assistance.
The Civil Rights Restoration Act of 1987 (Public Law 200-209) – Clarifies that the original intent of Congress in Title VI of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973 was to apply the non-discrimination statutes to all programs and activities of Federalaid recipients, sub-recipients, contractors and vendors, whether all such programs are federally assisted or not.
Executive Order 12898 (issued February 11, 1994) – Addresses Environmental Justice regarding minority and low-income populations and requires agencies to develop strategies to address disproportionately high and adverse human health or environmental effects of their programs on minority and low-income populations; promote nondiscrimination in federal programs substantially affecting human health and the environment; and provide minority and low-income communities access to public information and an opportunity for public participation in matters relating to human health or the environment.
Executive Order 13166 (issued August 16, 2000) – Addresses improved access to services for persons with limited English proficiency. Agencies are directed to evaluate services provided and implement a system that ensures that Limited English Proficiency (LEP) persons are able to meaningfully access the services provided consistent with, and without unduly burdening, the fundamental mission of the local agency. Agencies are directed to ensure that recipients of federal financial assistance provide meaningful access to program, services and information to their LEP applicants and beneficiaries free of charge.
Title VI Implementation Plan
City of Kingsburg
3 Organization Structure
The City of Kingsburg’s Title VI program is a multi-tiered program in which multiple roles work toward the ultimate goal of assuring full compliance with the provisions of Title VI of the Civil Rights Act of 1964 and related statutes. The City has assigned the roles of Title VI Coordinator and Assistant Title VI Coordinators to City staff. The roles and responsibilities are as follows:
Title VI Coordinator
• Ensures that City’s Title VI program up-to-date with all requirements set forth by the Federal Highway Administration (FHWA), California Department of Transportation (Caltrans), and any other applicable jurisdictions. • Maintains open line of communication with City Manager, City Council, and other City leadership positions as necessary to facilitate the Title VI Program requirements in a timely manner.
• Directs staff to coordinate and attend trainings, prepare required reports, create and distribute Title VI information for the public, and manage complaints per the Program’s direction.
Assistant Title VI Coordinator
• Assumes role and duties of Title VI Coordinator when the Coordinator is unavailable.
• Works directly with Title VI Specialist to ensure program compliance is met. • Ensures that all applicable staff are present for Title VI trainings, and are following Title VI procedures through work with the public, contractors, and consultants.
Title VI Organization Chart
Title VI Coordinator: Public Works Director, Daniel Galvez Assistant Title VI Coordinator: Assistant City Manager, Christina WIndover City of Kingsburg
4 Complaint Procedure
The City of Kingsburg is committed to ensuring compliance with Title VI of the Civil Rights Act of 1964 and other non-discriminatory authorities, such that no person shall be excluded from participation in or be denied the benefits of any program or activity conducted by the City of Kingsburg on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law. Any person that believes they have been discriminated against on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law by the Kingsburg’s Public Works Department, its contractors, consultants or any other party that acts on behalf of the Public Works Department may file a Title VI complaint by completing and submitting the City’s Title VI Complaint Form (Appendix C), which can be found displayed at Kingsburg City Hall, and online at https://www.cityofkingsburgca.gov/446/Title-VI-and-Non-Discrimination .
The City’s Title VI Specialist processes complaints received no more than 180 days after the alleged incident. The Title VI Specialist will only process complaints that are complete, which include at a minimum, the following:
• Complainant’s contact information
• Date of alleged act of discrimination
• Details of the alleged discrimination
• The complainant’s signature
Once the Title VI complaint is received, the Title VI Specialist will forward the complaint to Caltrans, to be submitted to the FHWA Division Office. The Title VI Specialist will also begin processing the complaint by entering said complaint into the City’s Title VI Discrimination Complaint Log, and conducting an internal investigation. Once a finding has been determined/received, the City’s Title VI Specialist will provide said finding to the complainant within ten business days via letter and/or email.
Complaints Processed Under the Federal Highway Administration Title VI complaints filed with Caltrans in which Caltrans is named as the Respondent will be forwarded to the FHWA Division Office. The Complainant will receive an acknowledgement letter informing them that the complaint has been received and forwarded to the FHWA.
Per the FHWA Guidance Memorandum, Processing of Title VI Complaints, dated June 13, 2018, all Title VI complaints received by a sub-recipient (City of Kingsburg) are to be forwarded to Caltrans to be submitted to FHWA Division Office. Complaints should be sent within one business day of receipt via email to [email protected]. If Headquarters Office of Civil Rights (HCR) determines a Title VI complaint against a sub-recipient can
Implementation Plan
Title VI Implementation Plan
City of Kingsburg
5 be investigated by Caltrans, HCR may delegate the task of investigating the complaint to Caltrans.
Caltrans OCR Investigation Process
If OCR is delegated the responsibility of performing an investigation, OCR has 90 days to investigate the complaint. If additional time is needed, OCR will call the Complainant and inform them.
If more information is needed to resolve the case, the OCR investigator may contact the Complainant. The Complainant has ten business days from the date of the letter to send the requested information to the investigator assigned to the case.
If the investigator is not contacted by the Complainant or does not receive the additional information within ten business days, OCR can administratively close the case. A case can be administratively closed also if the complainant no longer wishes to pursue their case.
OCR with consult with HCR regarding the disposition of the complaint. Disposition of Title VI complaint will be undertaken by HCR, through either (1) informal resolution or (2) issuance of a Letter of Finding of compliance or noncompliance with Title VI. A copy of the Letter of Finding will be sent to all parties via the Division Office.
A person may also file a complaint directly with the FHWA and/or Caltrans by the following contact information:
Federal Highway Administration
U.S. Department of Transportation
Office of Civil Rights
1200 New Jersey Avenue, SE
8th Floor E81-104
Washington, DC 20590
California Department of Transportation
Office of Civil Rights
Attention: Title VI Program Branch
1823 14th Street, MS 79
Sacramento, CA 95811
[email protected]
Should a complaint be filed with Kingsburg Public Works and one with a federal or state agency simultaneously, the federal/state complaint will supersede the City’s complaint and the City’s complaint procedures will be suspended pending the federal/state agency’s findings.
Title VI Implementation Plan
City of Kingsburg
6 Portion of Portion of
Title VI Outreach and Resources
Table 1: Languages Spoken at Home for the Population
Group’s Group that
Speaks
Group That
Percentage Does Not
Language Spoken
Group
Population
of
Population
English Very
Well
Speak English
Very Well
English Only 10,860 71.29% 36,935 (100%) 0 (0%)
Spanish
Other Indo-European
Languages
3,295 21.63% 2,245 (68.1%) 1,050 (31.9%)
408 2.67% 258 (63.2%) 150 (36.8%)
Asian and Pacific Island
Languages
524 3.44% 275 (52.4%) 248 (47.6%)
Other Languages 135 0.88% 135 (100%) 0 (0%)
Total Population Above 5 Years 15,232 100% 49,943 (80.7%) 11,943 (19.3%) Source: US Census: American Community Survey 2015-2019 5-Year Estimate https://data.census.gov/table?q=C16001:+LANGUAGE+SPOKEN+AT+HOME+FOR+THE+POPULATION+5+YEARS+AND +OVER&g=1600000US0638562_860XX00US93631_8610000US93631&tid=ACSDT5Y2020.C16001&moe=false Limited English Proficiency
A Limited English Proficiency (LEP) person is a person that does not speak English as a primary language and has a limited ability to read, write, or comprehend English. Per Executive Order 13166, agencies which receive Federal funding must examine their Federally-funded services and develop and implement processes that will allow LEP persons to meaningfully access said services. Executive Order 13166 also requires that agencies receiving Federal funding must establish guidance for providing meaningful access to LEPs, prepare a plan to overcome language barriers in Federally-funded programs and activities, and ensure that stakeholders have adequate opportunity to provide input.As shown in Table 1 above,
37.3% of residents in Kingsburg are considered LEP persons, with the majority of those LEP persons primarily speaking Spanish (21.63% of the community), Asian & Pacific Islander Languages (3.44%) and Other Indo-European Languages (2.67% of the community). As outlined in the City’s LEP Plan (Appendix A), the City has conducted an LEP Needs Assessment, using a Four Factor Analysis to identify need and provide access to the LEP community in compliance with Executive Order 13166.
Title VI Information Dissemination
In order to ensure that Title VI and related Civil Rights information is readily available to the public, the City will develop public notices consisting of posters, flyers, complaint forms and “I Speak” cards that are available in English, and Spanish. The languages selected for the informational materials were based upon language data provided from the US Census; see Table 1 above. Said flyers and posters will be placed in the City Hall lobby, in a highly visible and accessible location. The public notices will also be available for viewing on the City’s website, at https://www.cityofkingsburg-ca.gov/446/Title-VI-and-Non-Discrimination .
Title VI Implementation Plan
City of Kingsburg
7 Environmental Justice
In accordance with Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations), City Staff will identify and address the environmental effects of programs, policies, and activities on minority and low-income populations for Federally-funded projects. Staff will consider demographic data during project design and involve the public in the planning and development process to assess the environmental impacts of projects on the community. The public’s input and demographic data analysis will enable staff to develop measures to mitigate any potential adverse effects on minority and low-income populations.
Data Collection and Analysis
Demographic and related data collected and used by City staff comes from governmental sources responsible for collecting and vetting the information for consistency and accuracy. These sources include, but are not limited to, the U.S. Bureau of Labor Statics, U.S. Census Bureau, U.S. Bureau of Economic Analysis, California Department of Finance, California Department of Labor, and the California Employment Development Department.
Additionally, staff may also collect project-specific demographic data utilizing data collection as appropriate through the public outreach process on Federally funded projects. Such outreach that may give Staff the opportunity to collect demographic data may include door hangers, posters, emails, social media releases, press releases to local newspaper, public meetings, virtual meetings, and public comment through websites generated for projects.
Contract Documents and Agreements
The City’s Title VI Specialist will ensure that any Federally funded project documents contain the necessary Title VI Assurances and other language. Such assurances include, but may not be limited to:
• FHWA Form 1273 (Title VI and other non-discriminatory requirements) o Required on all FHWA contracts and subcontracts valued greater than $10,000
• Title VI Assurances Appendix A-E
o Appendix A-E to be attached to Federal-Aid contracts
Additionally, City staff will include the provisions indicated in the "Administering AgencyState Agreement for Federal-Aid Projects Master Agreement” in the Local Assistance Program Manual (LAPM) in contracts and agreements, where applicable, between the City and contractors.
The City will continue to utilize the "Local Agency Construction Contract Administration Checklist" (Exhibit 15-A of the LAPM), which confirms that DBE and labor/Equal Title VI Implementation Plan
City of Kingsburg
8 Employment Opportunity (EEO) compliance requirements are performed and documented in the project files. Exhibit 15-A of the LAPM documents that the local agency will meet all the requirements prior to the award of a construction contract.
Lastly, the City will continue to utilize the "Resident Engineer’s Construction Contract Administration Checklist" (Exhibit 15-B of the LAPM) on federal-aid projects. The checklist assists in administering federal-aid highway construction projects and provides a record that the EEO/Wage Rate/False Statements posters are being posted at specific locations that employee interviews will be conducted in accordance with the Labor Compliance/EEO interview form, and that DBE requirements are met. City staff will continue to submit Exhibit 15-B, along with the Award Package shortly after award of the construction contract.
Training
The City of Kingsburg will provide Title VI and related statute training to managers, supervisors, and staff with frequent public contact in the administration of federal-aid programs. These trainings will occur at minimum every two years, and within six months of hiring a new employee. The trainings will be conducted by the Title VI Specialist, online through presentations, or through trainings hosted by Caltrans. Additionally, links to Caltrans, FHWA, and other applicable agency resources for Title VI and related statutes will be posted on the City’s website at https:// www.cityofkingsburgca.gov/446/Title-VI-and-Non-Discrimination .
In particular, the following items will be covered in trainings:
• Review of Kingsburg’s Title VI Implementation Plan and other relevant documents
• Language assistance services and “I Speak Cards” offered for public use • How to handle potential complaints
• Where to seek assistance for Title VI questions and concerns Annual Work Plan
The City of Kingsburg will annually establish and monitor program goals and accomplishments. The Title VI Specialist will ensure that employee training is conducted, language translation services continue to be available, public participation is optimal, and appropriate Title VI signage is posted. This also includes updating community statistics and corresponding with state and federal agencies as necessary.
Title VI Implementation Plan
City of Kingsburg
9 Appendix A
LIMITED ENGLISH PROFICIENCY PLAN
Background
Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency” requires that Federal agencies work to ensure that the recipients of Federal financial assistance provide meaningful access to their Limited English Proficiency (LEP) applicants and beneficiaries.
As such, local agencies are required to ensure that Federally-funded programs and activities normally provided in English are accessible to LEP Persons. Each local agency shall perform an annual assessment to determine if modifications are needed to their programs and activities to ensure meaningful access by LEP persons. The assessment which is referred to as a “FourFactor” analysis is based on the following factors:
1. The number or proportion of LEP persons eligible to be served or likely to be encountered.
2. The frequency of LEP contacts.
3. The nature and importance of the programs, services, or activities provided by the City of Kingsburg.
4. The resources available for LEP persons
The City of Kingsburg is approximately 189 miles south of Sacramento and has a population of approximately 16,163 (US Census: American Community Survey 2021 Estimates). Of the 16,163 residents, approximately 21.6% of the residents are Spanish speaking, and 2.7% of the residents are Other Language speaking. Based on the large Asian population in Kingsburg (nearly 1,543) it is safe to assume that the primary language of the Other Asian Languages listed in the Census is of Filipino and Tagalog.
Title VI Implementation Plan
City of Kingsburg
10 Four-Factor Analysis
1. The number or proportion of LEP persons eligible to be served or likely to be encountered.
As shown in Table 1 below, Kingsburg has approximately 16,163 residents. 11,943 (37.3%) of residents in Kingsburg are considered LEP persons, with the majority of those LEP persons primarily speaking Spanish (3,295, 21.6% of the community) and Other IndoEuropean Languages (408, 2.67% of the community). The remaining 524(3.44%) of the population speak Asian and Pacific Island languages or other languages.
2. The frequency of LEP contact.
No data has been collected regarding frequent contact with LEP persons at the City. Most interactions with LEP persons occur at the City’s Finance Department due to residents paying utility bills. Based on observation from Finance Department front-counter staff, the frequency for translation from Spanish to English is on average once per day. Currently the City’s Human Resources Department retains a list which lists all City staff which are certified translators for various languages. If front counter staff that speak Spanish are not available, City staff will reach out to a certified translator from the list.
Public Works staff does not regularly receive requests for translation through Federally funded programs/projects, though the outreach components of said programs/projects do typically have multi-lingual resources. Further, if translation services are needed, staff will provide said translation in a timely manner.
3. The nature and importance of programs, services, or activities provided by the City of Kingsburg
From observation provided by Public Works staff, it is rare that translation services are requested for programs, services, or activities which are Federally funded. As stated above, the front counter Staff with the City’s Finance Department are the ones who most frequently encounter LEP persons requesting and/or needing translation services.
Though Public Works Staff has received very few requests for translation services on Federallyfunded projects, programs and services, Staff is keenly aware that almost twenty percent of the City’s residents are LEPs and therefore it is highly likely that LEPs will be stakeholder in any of the said projects, programs and services. As such, when Staff has encountered the need for translation services, Staff has provided the services readily.
Title VI Implementation Plan
City of Kingsburg
11 4. The Resources Available for LEP persons.
After a review of the City’s currently available resources for LEP persons, the City has determined that the current available resources are lacking and inconsistent. The City will remedy the lack of resources, through the action plan listed in the next section.
Action Plan
In order to ensure compliance with Title VI, and Executive Order 13166 the following publications and services will be made available for LEP person use:
• Non-Discrimination Policy Statement
o Statement shall be printed in English and Spanish. Said statement will be posted in the City Hall lobby in a highly visible location.
• Title VI Rights Poster
o Posters shall be printed in English and Spanish. Said posters will be posted in the City Hall lobby in a highly visible location, and additional copies will be available for the public to review and take.
• Title VI Complaint Form
o Complaint forms shall be printed in English and Spanish. Said forms will be in the City Hall lobby in a highly visible location.
• I Speak Cards
o I Speak Cards will be produced to easily identify translation services needed for English and Spanish. Said cards will be placed at all public counters and with the other Title VI information.
• Title VI Webpage on City’s Website
o All the City’s Title VI resources will be posted on the City’s website at the following link: https://www.cityofkingsburg-ca.gov/446/Title-VI-and-NonDiscrimination • Future Planning and Projects
o Public Works will ensure that all future projects and planning documents that are federally-funded utilize outreach methods that are compliant with Title VI and other related non-discriminatory assurances.
o Additionally, the City will ensure that outreach materials are available in English and Spanish and that translators are readily available as necessary for any LEP Persons that would like to contribute or participate.
Lastly, the Title VI Specialist will request an updated list of certified translators from the Human Resources Department every six months and distribute said list to those who are likely to encounter LEP persons, such that a translator can be contacted the moment one is needed.
To ensure continuous compliance, the City will review the Title VI Implementation Plan and Limited English Proficiency Plan regularly, but at a minimum, as new data from the US Census becomes available. As new regulations are created, the City will act promptly to update the existing plans and relevant resources.
Title VI Implementation Plan
City of Kingsburg
12 Appendix B
YOUR RIGHTS AGAINST DISCRIMINATION UNDER
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 AND
RELATED NON-DISCRIMINATORY AUTHORITIES
Title VI of the Civil Rights Act of 1964 provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.
The following additional authorities provide protection against discrimination on the basis of sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law:
Section 162(a) of the Federal-Aid Highway Act of 1973 (Section 324, Title 23 U.S.C.) Section 504 of the Rehabilitation Act of 1973
The Age Discrimination Act of 1975 (Section 6101-6107, Title 42 U.S.C.) The Civil Rights Restoration Act of 1987 (Public Law 200-209) Executive Order 12898 (issued February 11, 1994)
Executive Order 13166 (issued August 16, 2000)
Any person who believes that they have been discriminated against may file a written complaint with the City of Kingsburg within 180 days of the alleged discrimination. Additional information and Title VI Complaint Forms can be obtained on the City of Kingsburg’s website, at the following location:
https://www.cityofkingsburg-ca.gov/446/Title-VI-and-Non-Discrimination Title VI Complaint Forms can also be obtained from the at Kingsburg City Hall.
To file a Title VI discrimination complaint, please use the following contact information:
City of Kingsburg
1401 Draper Street
Kingsburg, CA 93631
(559) 897-5821
[email protected]
Title VI Implementation Plan
City of Kingsburg
13 Race Sex Religion
Color Age Sexual Orientation
National Origin Disability Gender Identity
Other (Please Describe):
Appendix C
TITLE VI COMPLAINT FORM
Title VI of the 1964 Civil Rights Act requires that “No person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” If you wish to submit a Title VI complaint to the City of Kingsburg, please complete the below information and submit this form to:
City of Kingsburg
1401 Draper Street
Kingsburg, CA 93631
(559) 897- 5821
[email protected]
Name:
Address:
City: State: Zip Code:
Cell: Home:
Name, title, and description of person(s) who allegedly discriminated against you:
Check the box(es) for the type(s) of discrimination that was experienced:
Date(s) that alleged event(s) took place:
Location(s) where the alleged event(s) took place:
Title VI Implementation Plan
City of Kingsburg
14 Is the alleged discrimination still ongoing?:
In your own words, please describe the alleged discrimination, explain what happened, and who you believe is responsible:
Please list any person(s) we may contact for additional information to provide further information for your complaint:
Have you filed this complaint with any other federal agency, state agency, federal court, or state court?
If yes, please check all that apply:
Federal Agency Federal Court
State Agency State Court
Please provide the name, phone number, and email of the contact persons at the agency/court where the complaint was filed, below:
Please sign and date this form on the lines provided below. If any additional space is needed to provide information about this complaint, please attach the additional information to this form.
Signature: Date:
Title VI Implementation Plan
City of Kingsburg
15 Appendix D
US DOT Title VI Assurances A-E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S.
Department of Transportation, Federal Highway Administration, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, age, sex, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
3. Solicitation for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, national origin, age, sex, or disability.
4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the nondiscrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
1. withholding payments to the contractor under the contract until the contractor complies; and/or
2. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.
Title VI Implementation Plan
City of Kingsburg
16 APPENDIX B
CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property, structures, or improvements thereon, or granting interest therein from the United States pursuant to the provisions of Assurance 4:
NOW THEREFORE, the U.S. Department of Transportation as authorized by law and upon the condition that the California Department of Transportation will accept title to the lands and maintain the project constructed thereon in accordance with Title 23 U.S.C., the regulations for the administration of the preceding statute, and the policies and procedures prescribed by the FHWA of the U.S. Department of Transportation in accordance and in compliance with all requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. § 2000d to 2000d-4), does hereby remise, release, quitclaim and convey unto the California Department of Transportation all the right, title and interest of the U.S. Department of Transportation in and to said lands described in Exhibit A attached hereto and made a part hereof. (HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto the California Department of Transportation and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and will be binding on the California Department of Transportation, its successors and assigns.
The California Department of Transportation, in consideration of the conveyance of said lands and interest in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors and assigns, that (1) no person will on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over, or under such lands hereby conveyed [,] [and]* (2) that the California Department of Transportation will use the lands and interests in lands and interest in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations and Acts may be amended[, and (3) that in the event of breach of any of the above-mentioned non-discrimination conditions, the Department will have a right to enter or re-enter said lands and facilities on said lands, and that above described land and facilities will thereon revert to and vest in and become the absolute property of the U.S. Department of Transportation and its assigns as such interest existed prior to this instruction].* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to make clear the purpose of Title VI.) Title VI Implementation Plan
City of Kingsburg
17 APPENDIX C
CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE ACTIVITY,
FACILITY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered into by the California Department of Transportation pursuant to the provisions of Assurance 7(a):
A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree [in the case of deeds and leases add “as a covenant running with the land”] that:
1. In the event facilities are constructed, maintained, or otherwise operated on the property described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department of Transportation activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) will maintain and operate such facilities and services in compliance with all requirements imposed by the Acts and Regulations (as may be amended) such that no person on the grounds of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities.
B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Nondiscrimination covenants, the California Department of Transportation will have the right to terminate the (lease, license, permit, etc.) and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if the (lease, license, permit, etc.) had never been made or issued.* C. With respect to a deed, in the event of breach of any of the above Nondiscrimination covenants, the California Department of Transportation will have the right to enter or re-enter the lands and facilities thereon, and the above described lands and facilities will there upon revert to and vest in and become the absolute property of the California Department of Transportation and its assigns.* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.)
Title VI Implementation Plan
City of Kingsburg
18 APPENDIX D
CLAUSES FOR CONSTRUCTION/USE ACCESS TO REAL PROPERTY ACQUIRED UNDER THE
ACTIVITY, FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/ agreements entered into by the California Department of Transportation pursuant to the provisions of Assurance 7(b):
A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest ,and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add, “as a covenant running with the land”) that (1) no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land, and the furnishings of services thereon, no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits or, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.) will use the premises in compliance with all other requirements imposed by or pursuant to the Acts and Regulations, as amended, set forth in this Assurance.
B. With respect to (licenses, leases, permits, etc.) in the event of breach of any of the above of the above Non-discrimination covenants, the California Department of Transportation will have the right to terminate the (license, permits, etc., as appropriate) and to enter or re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, permit, etc., as appropriate) had never been made or issued.*
C. With respect to deeds, in the event of breach of any of the above Nondiscrimination covenants, the California Department of Transportation will there upon revert to and vest in and become the absolute property of the California Department of Transportation and its assigns. (*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.)
Title VI Implementation Plan
City of Kingsburg
19 APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees to comply with the following non-discrimination statutes and authorities, including, but not limited to: Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Race Sex Religion
Color Age Sexual Orientation
National Origin Disability Gender Identity
Other (Please Describe):
TITLE VI COMPLAINT FORM
Title VI of the 1964 Civil Rights Act requires that “No person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” If you wish to submit a Title VI complaint to the City of Kingsburg, please complete the below information and submit this form to:
City of Kingsburg
1401 Draper Street
Kingsburg, CA 93631
(559) 897- 5821
[email protected]
Name:
Address:
City: State: Zip Code:
Cell: Home:
Name, title, and description of person(s) who allegedly discriminated against you:
Check the box(es) for the type(s) of discrimination that was experienced:
Date(s) that alleged event(s) took place:
Location(s) where the alleged event(s) took place:
Is the alleged discrimination still ongoing?:
In your own words, please describe the alleged discrimination, explain what happened, and who you believe is responsible:
Please list any person(s) we may contact for additional information to provide further information for your complaint:
Have you filed this complaint with any other federal agency, state agency, federal court, or state court?:
If yes, please check all that apply:
Federal Agency Federal Court
State Agency State Court
Please provide the name, phone number, and email of the contact persons at the agency/court where the complaint was filed, below:
Please sign and date this form on the lines provided below. If any additional space is needed to provide information about this complaint, please attach the additional information to this form.
Signature: Date:
Raza Sexo Religión
Color Edad Orientación Sexual
Origen National Discapacidad Identidad de Género
Otros (Por Favor, Descríbalos):
FORMULARIO DE RECLAMACIÓN DEL TÍTULO VI
El Título VI de la Ley de Derechos Civiles de 1964 requiere que "Ninguna persona en los Estados Unidos, por motivos de raza, color o origen nacional, sea excluida de la participación, se le nieguen los beneficios o sea sometida a discriminación en cualquier programa o actividad que reciba asistencia financiera federal." Si desea presentar una queja del Título VI de La Ciudad de Kingsburg, por favor complete la siguiente información y envíe este formulario a:
City of Kingsburg
1401 Draper Street
Kingsburg, CA 93631
(559) 897-5821
[email protected]
Nombre:
Domicillo:
Ciudad: Estado:
Codigo
Postal:
Móvil: Casa:
Nombre, titulo y descripción de la(s) persona(s) que presuntamente le ha(n) discriminado:
Marque la(s) cajas(s) correspondiente(s) al tipo de discriminación experimentada:
Fecha(s) en que los presuntos hechos pasaron:
Lugar(es) donde los presuntos hechos pasaron:
¿Sigue la presunta discriminación?
Con sus propias palabras, describa la presunta discriminación, explique lo sucedido y quién cree que es el responsable:
Indique las personas con las que podemos ponernos en contacto para obtener información adicional para su reclamación:
¿Ha presentado esta queja ante alguna otra agencia federal, agencia estatal, tribunal federal o tribunal estatal?
En caso afirmativo, marque todo lo que corresponda:
Agencia Federal
Agencia Estatal
Tribunal Federal
Tribunal Estatal
Por favor indique el nombre, el número de teléfono y el correo electrónico de las personas de contacto en la agencia/tribunal donde se presentó la reclamación:
Por favor firme y feche este formulario en las líneas indicadas a continuación. Si necesita espacio adicional para proporcionar información sobre esta reclamación, adjunte la información adicional a este formulario.
Firma: Fecha:
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: Alexander J. Henderson, City Manager; ICMA-CM REVIEWED BY: MN AGENDA ITEM: 2023 State and Federal Legislative Platform ACTION REQUESTED: ___Ordinance ___Resolution ___Motion ____Receive/File
EXECUTIVE SUMMARY
As part of our contracted agreement with Townsend Public Affairs (TPA), Council has the opportunity to consider a State and Federal legislative platform for 2023. The City of Kingsburg’s legislative platform for 2023 reflects the priorities of the Mayor and the City Council. The strategic platform will allow the City and Townsend Public Affairs to rapidly and effectively respond to and advocate for legislation, regulations, and funding opportunities that are consistent with the City’s stated goals.
In 2023, the Administration and Legislature are expected to focus on the following priority topics:
• Climate Resiliency
• Homelessness
• Housing/Affordable Housing
• Behavioral Health
• Fiscal Sustainability/Economic Development
The proposed platform includes the focus areas of the Administration and Legislature, in addition to areas on additional importance to the City. The City Council may choose to take a position on a piece of legislation, continue to monitor without a position, or determine if any further response is required.
TPA maintains a constantly updated matrix of legislation during the legislative session and can provide recommendations when bills are introduced, as well as rolling updates and suggestions as bills move through the legislative process. TPA will monitor bills in numerous policy areas and will closely track legislative activity in these policy areas.
During the January 18, 2023 meeting, Council asked for water resiliency and recharge efforts to be added to the platform. Those changes have been incorporated and an updated document is available for your review.
Representatives from TPA will be available to provide a verbal report and answer questions.
RECOMMENDED ACTION BY CITY COUNCIL
1. Staff recommends Council provide final direction and adopt the State and Federal Legislative platform with their priorities identified.
Meeting Date: 02/15/2023
Agenda Item: 6.1
POLICY ALTERNATIVE(S)
1. N/A
REASON FOR RECOMMENDATION/KEY METRIC
1. Ensure Financial Stability
2. Promote Sustainable Development
3. Improve Community Communication
FINANCIAL INFORMATION
ATTACHED INFORMATION
1. DRAFT 2023 State and Federal Legislative Platform
FISCAL IMPACT:
1. Is There A Fiscal Impact? Potentially
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
M E M O R A N D U M
To: The Honorable Vince Palomar, Mayor
Honorable Kingsburg City Council Members
Alexander Henderson, City Manager
From: Townsend Public Affairs, Inc.
Andres Ramirez, Senior Associate
Ben Goldeen, Federal Advocacy Manager
Christine Rose, Senior Associate
Date: February 15, 2023
Subject: 2023 State and Federal Legislative Platform
Townsend Public Affairs, Inc. (TPA) has prepared this report for the City of Kingsburg following the end of the 2022 legislative year and has drafted a recommended 2023 State and Federal Legislative platform for discussion and adoption by the full City Council. 2023 is the first year of a new 2-year State legislative cycle that will conclude in the Fall of 2024.
It is also the first year of a new Congress in Washington, DC – with a new Republican majority in the US House of Representatives. As such, there are several bill ideas that are expected to be reintroduced in a new form from past cycles, as well as completely new bill ideas that were introduced on December 5, 2022 during the swearing in on new State Legislators, as well as in January of 2023 when the Legislature return from Interim Recess. There is an added layer of complexity in 2023, as new Congressional, State Senate, and State Assembly districts are being implemented. Additionally, the State Legislature and Congress have dozens of new Senators, Assembly Members, and Members of Congress and staff that will be serving for the first time in the State and Nation’s Capitol. This is expected to result in a number of new assignments on policy committees, new committee chairs, and overall new political dynamics with leadership changes.
TPA has been closely monitoring the redistricting process and various associated changes and stands ready to engage in policy discussions on behalf of the City of Kingsburg immediately upon finalization and adoption of this legislative platform. Additionally, since the end of the 2022 State Legislative Session in August and as the current Congress concludes its work, TPA has maintained frequent lines of communication with the President’s Administration, Governor’s Administration, Key Legislators – including Kingsburg’s legislative delegation, Capitol Staff, and Relevant Stakeholders to help inform this document.
City of Kingsburg 2023 Legislative Priorities
The City of Kingsburg’s legislative platform for 2023 reflects the priorities of the Mayor and the City Council. The strategic platform will allow the City and Townsend Public Affairs to rapidly and effectively respond to and advocate for legislation, regulations, and funding opportunities that are consistent with the City’s stated goals.
Climate Resiliency
1) Advocate for resources to develop critical water storage infrastructure 2) Support legislative efforts intended to bolster water recharge projects in local jurisdictions
3) Support efforts to reduce greenhouse gas emissions statewide 4) Advocate for additional resources to Cities for the purchase of electric vehicles and EV infrastructure
5) Support legislation that bolsters green businesses and the green economy in California while ensuring people in traditional industries do not lose work 6) Support legislation that bolsters sustainable agricultural vitality 7) Support legislation related to wildfire suppression and preemptive mitigation Homelessness
1) Support legislation that prevents displacement of tenants and property owner residents 2) Support legislation that provides support and resources to Counties and Continuums of Care with proper oversight to ensure funds are used appropriately and effectively In 2023, the Administration and Legislature are expected to focus on the following priority topics:
o Climate Resiliency
o Homelessness
o Housing/Affordable Housing
o Behavioral Health
o Fiscal Sustainability/Economic Development
The following policy areas are being recommended for close monitoring, analysis, and potential action. They include the focus areas of the Administration and Legislature, in addition to areas on additional importance to the City. The City Council may choose to take a position on a piece of legislation, continue to monitor without a position, or determine if any further response is required.
TPA maintains a constantly updated matrix of legislation during the legislative session and can provide recommendations when bills are introduced, as well as rolling updates and suggestions as bills move through the legislative process. TPA will monitor bills in numerous policy areas, and will closely track legislative activity in the following policy areas:
Housing/Affordable Housing
1) Support legislation that advances the creation or funding of appropriately scaled affordable housing, with sensitivities to the uniqueness and character of a small rural community
2) Advocate for funding for innovative programs to prevent displacement and address hazardous housing conditions
3) Weigh in on and consider opposing legislation that minimizes local control of land use discretion
Fiscal Sustainability/Economic Development
1) Support legislation the preserves vital local funding streams 2) Support legislation that relives local governments of additional administrative burdens and costly mandates
3) Monitor measures providing opportunities for new tax increment financing Behavioral Health
1) Support legislation that fosters the development of alternative behavioral health emergency response and funding for such programs
2) Support legislation that encourages organizations other than municipal Police and Fire to take on the role of first responder when behavioral health emergencies arise General Infrastructure
1) Support legislation that provides opportunities and funding for key municipal infrastructure including office space, city halls, council chambers, and more 2) Support legislative efforts to provide funding via bonds or other mechanisms for local parks and green space projects
3) Support legislation and other efforts to bolster municipal fiber backbones and close the digital divide
4) Support legislation and funding mechanisms that seek to increase pedestrian and bicycle access and paths
5) Support measures aimed at repairing and revitalizing local streets and roads Public Safety
1) Support measures that expand funding opportunities for body-worn and vehicle-equip cameras
2) Advocate for resources that help Fire and Police hire and retain adequate personnel 3) Support legislative efforts that bolster opportunities for enhanced public safety training, including facilities
Process for Reporting/Next Steps
In addition to legislative updates and other communications we send to the City Team, TPA suggests verbal reports to the City Council.
Due to the ever-changing nature of legislation in Sacramento, we will update our Legislative Tracking Matrix, tailored specifically for Kingsburg, either biweekly or monthly, thereby providing the City Council timely updates with the option to form a new position or change their current position on respective legislative items.
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AH AGENDA ITEM: Acceptance of Bethel Ave & Sierra St Roundabout - HSIPL 5170 (061) ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File
EXECUTIVE SUMMARY
The City Council previously awarded a contract to Don Berry Construction for the Bethel & Sierra Roundabout project. The project has been completed to the satisfaction of the City Engineer and Public Works Director. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.
RECOMMENDED ACTION BY CITY COUNCIL
1. Accept the Bethel & Sierra Roundabout project completed by Don Berry Construction and authorize the City Engineer to file the Notice of Completion.
POLICY ALTERNATIVE(S)
1. None
REASON FOR RECOMMENDATION/KEY METRIC
1. Improve Public Safety
FINANCIAL INFORMATION
PRIOR ACTION/REVIEW
1. City Council awarded the subject project at the regular council meeting on June 1, 2022.
Meeting Date: 02/15/2023
Agenda Item: 6.2
FISCAL IMPACT:
1. Is There A Fiscal Impact? No
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
BACKGROUND INFORMATION
The City Council previously awarded a contract to Don Berry Construction for the Bethel & Sierra Roundabout project. The project improvements included demolition, grading, and paving for a new roundabout, construction of concrete improvements, construction of a coffee pot tower in the center of the island, application of pavement delineation and signage, and furnishing and installing streetlights and irrigation sleeves at the intersection of Bethel Avenue and Sierra Street in the City of Kingsburg.
The project was completed to the satisfaction of the City Engineer and Public Works Director. The one-year warranty period will begin upon the filing of the Notice of Completion which will follow the Council’s acceptance of the project.
ATTACHED INFORMATION
1. None
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar and City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AH AGENDA ITEM: 2023 Improvement Standards
ACTION REQUESTED: ___Ordinance ___Resolution ____Motion _ _Receive/File
EXECUTIVE SUMMARY
The City of Kingsburg Improvement Standards were last revised and issued for use in 2009. In an effort to modify existing standards to comply with current design practices and policies, and to add new standards for various improvements, the City has updated the 2009 standards and propose reissuing a new Improvement Standards manual for 2023. These standards are used for new development and provide consistency in infrastructure. Each department has provided feedback to ensure new standards meet the needs of the city and the community.
The revised 2023 Improvement Standards is available online for review.
This item was taken to the City’s Planning Commission for review as well during their January 12, 2023 regular meeting. The City Engineer will provide an oral report presenting the changes made to the 2009 standards and new standards being proposed for adoption.
RECOMMENDED ACTION BY CITY COUNCIL
1. Adopt Resolution 2023-011 adopting the 2023 Improvement Standards.
POLICY ALTERNATIVE(S)
1. Council could choose to not adopt the revised standards.
REASON FOR RECOMMENDATION/KEY METRIC
1. Promote Sustainable Development
FINANCIAL INFORMATION
PRIOR ACTION/REVIEW
None
ATTACHED INFORMATION
1. 2023 Improvement Standards (Due to size – it is available online)
2. Resolution 2023-011
Meeting Date: 02/15/2023
Agenda Item: 6.3
FISCAL IMPACT:
1. Is There A Fiscal Impact? No
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
RESOLUTION NO. 2023-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KINGSBURG ADOPTING THE 2023 IMPROVEMENT STANDARDS
WHEREAS, the City of Kingsburg last revised the Improvement Standards in 2009; and
WHEREAS, changes have occurred to the City’s standards for construction of infrastructure improvements; and
WHEREAS, the City of Kingsburg has revised the standards to include provisions for the construction of updated infrastructure facilities.
NOW, THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Kingsburg that the 2023 Improvements Standards are adopted, and use of such standards shall commence immediately.
BE IT FURTHER RESOLVED that the Council hereby delegates to the City Engineer authority to approve, issue and publish minor administrative clarifications and regulatory changes required by various state and federal or other regulatory agencies. ******
I, Abigail Palsgaard, City Clerk of the City of Kingsburg, do hereby certify that the foregoing resolution was duly passed and adopted at a regular meeting of the Kingsburg City Council held on the ___ day of ________2023, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Abstain: Councilmembers:
Abigail Palsgaard, City Clerk
City of Kingsburg
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AH AGENDA ITEM: Award Police Facility Tenant Improvements Project ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File
EXECUTIVE SUMMARY
The City Council approved the remodel of Police Station #1 as part of the FY2023 capital improvement budget. The remodel is necessary to modernize current operations, as well as to accommodate the growing number of new staff positions made possible by Measure E.
The City advertised the Police Facility Tenant Improvements Project and requested bids on December 12, 2022. On January 24, 2023, the City received four responses from contractors for the project with bids ranging from $341,950.00 to $471,563.00. The lowest bid was submitted by BMY Construction Group, Inc. of Fresno, California in the amount of $341,950.00. BMY Construction Group, Inc. possesses an active Class B, General Building, Contractors license in the State of California and the license is in good standing. Included in this bid is a $50,000 contingency for unanticipated additional work that could arise during construction. If additional work is not necessary, the amount will not be paid to the contractor.
The initial funding was $350,000, based upon estimates provided by the architect retained to design the project.
To date, we have expended $36,940 in architectural and engineering fees to design the plans, bid the project, and respond to inquiries from contractors. Of course, the goal is to complete the entirety of the work within the initial budget. As such, staff is recommending that the Finance Committee authorize the utilization of $50,000 in Measure E (Fund 106) fund balance should the need arise. This would only occur if the project met unforeseen issues and the original contingency was exhausted. Prior to tapping these additional funds, staff will also examine existing opportunities to reallocate already budgeted funds through cost-saving measures elsewhere.
Staff is estimating the final fund balance for Measure E to be approximately $150,000 more than originally anticipated when the FY2023 budget was adopted. This is primarily due to higher than anticipated sales tax receipts in FY22, which are not received by the city until July and August, after the formal budget adoption.
The Finance Committee considered this action during their February 9, 2023 regular meeting and unanimously recommended use of additional funding, only if necessary.
RECOMMENDED ACTION BY CITY COUNCIL
1. Staff recommends the award of the Police Facility Tenant Improvements Project to BMY Construction Group, Inc. in the amount of $341,950.00.
2. Staff recommends Council authorize the use of an additional $50,000 in Measure E fund balance for the Police Department Remodel, only if necessary.
POLICY ALTERNATIVE(S)
1. Council could choose to reject all bids.
Meeting Date: 02/15/2023
Agenda Item: 6.4
REASON FOR RECOMMENDATION/KEY METRIC
1. BMY Construction Group, Inc. was the lowest responsible bidder.
FINANCIAL INFORMATION
BACKGROUND INFORMATION
The City advertised the Police Facility Tenant Improvements Project and requested bids on December 12, 2022. The work to be done consists, in general, of tenant improvements to the existing Police Headquarters building.
On January 24, 2023, the City received four responses from contractors for the project with bids ranging from $341,950.00 to $471,563.00. The lowest bid was submitted by BMY Construction Group, Inc. of Fresno, California in the amount of $341,950.00. BMY Construction Group, Inc. possesses an active Class B, General Building, Contractors license in the State of California and the license is in good standing.
ATTACHED INFORMATION
1. Bid Summary
FISCAL IMPACT:
1. Is There A Fiscal Impact? Yes
2. Is it Currently Budgeted? Yes
3. If Budgeted, Which Line? 106 (Measure E)
BASE BID SCHEDULE
Item No. Quantity Unit Item Description Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount 1 1 LS Mobilization ($50,000 Maximum) $8,750.00 $8,750.00 $47,900.00 $47,900.00 $3,000.00 $3,000.00 $17,770.00 $17,770.00 2 1 LS Site Management $600.00 $600.00 $15,100.00 $15,100.00 $29,788.00 $29,788.00 $54,505.00 $54,505.00 3 1 LS Demolition and Site Preparation $14,000.00 $14,000.00 $25,700.00 $25,700.00 $17,885.54 $17,885.54 $17,730.00 $17,730.00 4 N/A N/A Not Used $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5 1 LS Electrical $29,000.00 $29,000.00 $19,750.00 $19,750.00 $32,833.21 $32,833.21 $29,821.00 $29,821.00 6 1 LS Interior Framing and Finishes $65,000.00 $65,000.00 $49,100.00 $49,100.00 $98,279.82 $98,279.82 $127,637.00 $127,637.00 7 1 LS Exterior And Interior Doors $38,000.00 $38,000.00 $27,900.00 $27,900.00 $39,645.95 $39,645.95 $35,791.00 $35,791.00 8 1 LS Insulation $3,000.00 $3,000.00 $7,100.00 $7,100.00 $1,087.68 $1,087.68 $1,076.00 $1,076.00 9 1 LS Flooring $35,000.00 $35,000.00 $29,700.00 $29,700.00 $25,305.49 $25,305.49 $12,034.00 $12,034.00 10 1 LS Mechanical and HVAC $40,000.00 $40,000.00 $19,500.00 $19,500.00 $32,735.77 $32,735.77 $24,800.00 $24,800.00 11 1 LS Fire Sprinkler System $4,000.00 $4,000.00 $17,100.00 $17,100.00 $11,030.89 $11,030.89 $4,268.00 $4,268.00 12 1 LS Restroom Specialty Items $600.00 $600.00 $21,200.00 $21,200.00 $66,847.00 $66,847.00 $438.00 $438.00 13 1 LS Painting $14,000.00 $14,000.00 $19,100.00 $19,100.00 $31,365.97 $31,365.97 $15,280.00 $15,280.00 14 1 LS Miscellaneous Facilities and Operations $40,000.00 $40,000.00 $2,300.00 $2,300.00 $1,000.00 $1,000.00 $80,413.00 $80,413.00 15 1 LS Supplemental Work $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 TOTAL BASE BID $341,950.00 $351,450.00 $440,805.32 $471,563.00 BMY Construction Group All About Building Inc. Better Enterprises, Inc.
BID SUMMARY 1/24/2023
CITY OF KINGSBURG - Police Facility Tenant Improvements #1 #2 #3
JWC Commercial
# 4
CITY MANAGER ORAL REPORT
REPORT TO: Mayor Palomar & City Council
REPORT FROM: Alexander J. Henderson, City Manager; ICMA-CM REVIEWED BY: AP AGENDA ITEM: San Joaquin Valley Air Pollution Control District Grant Update ACTION REQUESTED: ___Ordinance ___Resolution ___Motion ____Receive/File
EXECUTIVE SUMMARY
Upon direction of Council, city staff recent applied for the following grants from the San Joaquin Valley Air Pollution Control District:
1. Five (5) Police Patrol Vehicles – Interceptor Utility HEV (pursuit rated hybrid vehicle)
2. CivicRec Software Implementation
The Air District provides grants and incentives for eligible projects that will reduce vehicle miles traveled and/or improve the air quality of the District.
Staff was recently informed that we were successful in getting the grants. Each of the vehicle grants provides $20,000 each to offset the purchase of a new Interceptor Utility HEV ($100,000 total). Each new vehicle is ~$65,000 to purchase.
Staff also recently implemented CivicRec, an online software solution that will allow residents to book reservations, sign up for city programming (Summer Rec., Swim Lessons) all online. While a more convenient option, the software was grant eligible as it reduces vehicle miles traveled to City offices to have to sign-up in person. The city received $1,516 for the CivicRec software.
COUNCIL RECOMMENDATION
1. Informational only
REASON FOR RECOMMENDATION/KEY METRIC
1. Ensure Financial Stability
FINANCIAL INFORMATION
Meeting Date: 02/15/2023
Agenda Item: 7.11
FISCAL IMPACT:
1. Is There A Fiscal Impact? Yes
2. Is it Currently Budgeted? Yes
3. If Budgeted, Which Line? General Fund & Measure E (Police)