Agenda — Kingsburg City Council, August 8, 2024

AGENDA
KINGSBURG CITY COUNCIL and the

PLANNING COMMISSION

WORKSHOP
Council Chamber, 1401 Draper Street, Kingsburg, CA 93631 (559) 897-5821 www.cityofkingsburg-ca.gov
Thursday, August 8, 2024 at 6pm
I. Call to order and roll call –
II. Public Comments – Any person may directly address the Council and the Planning Commission at this time on any item not on the agenda, or on any item that is within the subject matter jurisdiction of the Council and Planning Commission. A maximum of five minutes is allowed for each speaker.

III. Focused General Plan Update – Introduction by Holly Owen, Presentation by Sara Allinder, Principal Planner, Provost & Pritchard Consulting Group.

IV. Adjourn the Workshop
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall, in the City Clerk’s office, during normal business hours. In addition, such writings and documents may be posted on the City’s website at www.cityofkingsburg-ca.gov.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (559) 897-6520. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35 .102.35.104 ADA Title II].

I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated August 2, 2024.

Karyl Bartel
Community Development Administrative Assistant
City of Kingsburg
1401 Draper Street, Kingsburg, CA 93631-1908
Phone (559)897-5821 Fax (559)897-5568
Mayor Brandon Pursell Jr.

Mayor Pro Tem Vince Palomar
Council Member Laura North
Council Member Staci Smith
Council Member David M. Silva
City Manager Alexander J. Henderson

CITY COUNCIL AND PLANNING COMMISSION WORKSHOP STAFF REPORT REPORT TO: City Council and Planning Commission, City of Kingsburg

REPORT FROM: Holly Owen, Community Development Director REVIEWED BY: AH AGENDA ITEM: Review of the General Plan Update Project
ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File

EXECUTIVE SUMMARY
Provost & Pritchard staff, consultants for the Kingsburg General Plan Update, will provide a briefing on the General Plan Update process.

Each City and county is required by the State to have a General Plan for their community. State guidelines outline specific requirements for these plans. General Plans also establish guiding principles, development policies, consideration of long-range area development, and typically affirm community-held values. Kingsburg’s last General Plan Update was thirty years ago, and needs to be updated to include recent requirements, such as a Hazard Management section as well as an Environmental Justice section.

The General Plan Update contract was finalized earlier this year with the consultants. Tonight’s discussion will cover the following objectives:
 Brief the Council and Commission on the reasons for a General Plan update.  Provide the Council and Commission with an opportunity to comment on the scope, project schedule and tasks for this process and provide direction to staff as appropriate.  Provide a public forum for members of the community to learn about and comment on the General Plan Update process, including ways to become involved.

RECOMMENDED ACTION BY CITY COUNCIL/PLANNING COMMISSION

1. Receive a presentation of the General Plan Update process from Provost & Pritchard, the City’s General Plan Consultant, solicit public input, hold a discussion and, if desired, provide direction to Provost & Pritchard and/or City Staff.

ENVIRONMENTAL REVIEW
Comments from the City Council and the Planning Commission do not constitute any final action on the General Plan Update and no formal decision is requested. Therefore, no review under CEQA is required at this time.

POLICY ALTERNATIVE(S)

1. None.

REASON FOR RECOMMENDATION/KEY METRIC

1. Provide Sustainable Growth.

Meeting Date: 08/8/2024
Agenda Item:

Page 2 of 2 ends

FINANCIAL INFORMATION

PRIOR ACTION/REVIEW
Review and acceptance of the contract was recommended by the Finance Committee on December 18, 2023, and approved by Council at their January 17, 2024 meeting. Initiation of the General Plan Update process has now begun as the Housing Element, part of the General Plan Update process, has been approved by Council at their July 17, 2024 meeting.

BACKGROUND INFORMATION
See Executive Summary.

ATTACHED INFORMATION

1. PowerPoint, Provost & Pritchard

2. General Plan Update Proposal presented to Council, January 17, 2024 (Provost & Pritchard)

FISCAL IMPACT:

1. Is There A Fiscal Impact? Yes

2. Is it Currently Budgeted? Yes

3. If Budgeted, Which Line? 036-9100-549-5341
City of Kingsburg Focused General Plan Update
Public Workshop 1 – Project Kickoff
August 8, 2024

FOCUSED GENERAL PLAN
UPDATE
City of Kingsburg Focused General Plan Update
WHAT IS THE GENERAL PLAN?
› The General Plan is a blueprint for
growth in a community.
› The General Plan contains goals,
policies, and maps.
› Reflects local conditions but is required
to all California State law requirements.
› The Kingsburg General Plan was last
comprehensively updated in 1992 with
some amendments since.
2 City of Kingsburg Focused General Plan Update
WHAT IS THE GENERAL PLAN?
What Does a General Plan Do
3 Communicates the long-term vision
for the community
Establishes goals, policies, and action
items
Identifies intended land uses for
properties and how people move
from place to place
Guides decision-making
City of Kingsburg Focused General Plan Update

KINGSBURG GENERAL PLAN
Kingsburg General Plan Goals
1: Balancing Costs and Benefits
2: Equal Opportunity
3: Community Identity
4: Quality in Form, Design, and Function
5: Enhancing the Quality of Life
6: Growth Management
7: Transportation/Circulation/Traffic
8: Seismic Hazard
9: Public Safety Hazards
10: Noise Hazards
4 10 Identified Goals
› Focused on a balanced approach
to growth
› Supported by major policies
3 Policy Elements
› Each element contains a different
required topic
› Each topic includes policies and
maps
City of Kingsburg Focused General Plan Update

KINGSBURG GENERAL PLAN ELEMENTS
5 IV. Community Development Element
− Land Use
− Circulation
− Housing (recently adopted on July 17, 2024)
V. Resource Management Element
− Open Space for Outdoor Recreation
VI. Hazard Management Element
− Safety
− Noise
City of Kingsburg Focused General Plan Update
WHAT WILL THE GENERAL PLAN UPDATE DO?
› Meet new(er) State law
requirements
− Will make required updates to
respond to all applicable bills
enacted since 1992
− No land use changes are anticipated
› Confirm the current vision for the
community
› Reorganize the document to be
more accessible
6 Climate Adaptation (SB 379)
Additional information and policies
related to fire risk, flooding, and
climate resilience are required.

Environmental Justice (SB 1000)
The Planning for Healthy
Communities Act requires
jurisdictions meeting certain criteria
to adopt an Environmental Justice
element addressing unique health
risks to the community.

City of Kingsburg Focused General Plan Update

ONLINE MAPPING TOOL
› An online Geographic Information System
(GIS) tool is being developed
› Will make land use, zoning, and other
mapping data available to view on the
Kingsburg website
› Confirming data as we go, including
confirmation of adopted General Plan
land use map
7 City of Kingsburg Focused General Plan Update

FOCUSED GENERAL PLAN UPDATE PROCESS
8 › Completion date: Fall 2025
› Workshop programmed following each major deliverable
Pop-up events and online engagement to be scheduled as needed throughout the project We are here
City of Kingsburg Focused General Plan Update
STAY ENGAGED!
9 Sign-up for notifications
− Sign-in sheet
− Project website
Watch for announcements
− Kingsburg Carrier
− City social media accounts
kingsburg-gp-update.com − Constant Contact emails
City Contact Information
Holly Owen
Community Development Director
p: (559)-897-5328 x1103
e: [email protected]
455 W Fir Ave • Clovis, CA 93611 • (559) 449-2700
www.provostandpritchard.com
\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx Engineering • Structural • Geostructural • Surveying • Planning • Environmental • GIS • Construction Services • Hydrogeology • Consulting Clovis • Visalia • Bakersfield • Modesto • Los Banos • Chico • Sacramento • Sonora • San Luis Obispo • Boise, ID December 8, 2023
Holly Owen
City of Kingsburg
1401 Draper Street
Kingsburg, CA 93631
Subject: Proposal to Prepare a Focused General Plan Update, City of Kingsburg, California Dear Ms. Owen:

Thank you for the opportunity to submit this proposal to work with the City of Kingsburg on a focused update to the General Plan. This proposal discusses our understanding of the project, recommends a scope of services together with associated fees, deliverables, and approximate schedules.

PROJECT UNDERSTANDING
The City of Kingsburg General Plan was last comprehensively updated in 1992. While there have since been several updates and amendments, its vision, land uses, goals, and policies have remained relevant and continue to serve the community well. However, in the last 30 years, State general plan regulations have evolved significantly, and the community has grown by more than 50 percent. An update to the General Plan is an opportunity to not only bring the General Plan into conformance with new legislative requirements but also confirm that the vision and goals that have driven community growth since 1992 remain unchanged.

The current format of the Kingsburg General Plan is also reflective of an approach that was popular at the time the Plan was developed. It integrates the Environmental Impact Report (EIR) into the General Plan policy document, which at the time, allowed for a more wholistic approach to implementation. However, it has also resulted in a document that is rather dense with a higher degree of technical information that can be less accessible to a broader audience.

This proposal is focused on bringing the City’s General Plan into compliance with State law, confirming the current community’s vision for growth and development, and establishing a user-friendly policy document.

PROJECT APPROACH
Our proposed scope of work takes into consideration our experience preparing general plan policies designed to comply with recent State requirements, including for the safety and environmental justice elements. It also reflects our experience functioning as planning staff for various communities within the San Joaquin Valley.

Key features and strategies of our approach are outlined below.

BUILD ON RECENT PLANNING EFFORTS
Fresno County has prepared a Multi-Jurisdictional Hazard Mitigation Plan (HMP), of which the City is a participating agency. With the adoption of the HMP there is an opportunity to streamline the level of effort required by the City to respond to new safety element requirements. A preliminary review of the HMP City of Kingsburg December 8, 2023
Focused General Plan Update Letter Proposal Page 2 of 12 Job No.: P-23-63
\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx document indicates that many, if not all, of the safety element legislative requirements have been addressed.

This includes climate adaptation, fire hazard, and flooding requirements.

Our project approach includes a more detailed review of the HMP to determine what requirements have already been satisfied for the City and what additional actions, if any, are needed to ensure the Kingsburg General Plan is in compliance with recent safety element requirements. The level of effort in this scope of work accommodates updated mapping and revisions to the element to reflect current conditions, if necessary, but assumes that many of the State requirements are covered within the HMP.

TAILORED ENVIRONMENTAL JUSTICE MAPPING ANALYSIS
While CalEnviroScreen is a useful tool for establishing a community’s level of environmental burden in relation to other communities throughout California, there are some limitations to the tool. Since data is collected and analyzed at the census tract level, it may not fully represent the nuanced issues faced by communities that have relatively large or aggregated census tracts, such as the census tracts in Kingsburg.

Our project approach includes a more comprehensive, customized, and local analysis of environmental justice issues facing the City, which includes conducting a mapping exercise to consider additional indicators of equity, such as access to parks and open space as well as access to health care facilities.

COORDINATION WITH OTHER ONGOING EFFORTS
The City is currently in the process of updating their 6th Cycle Housing Element as part of a regional effort through Fresno Council of Governments. Outreach is a particular focus of the 6th Cycle updates and includes numerous engagement opportunities with community stakeholders.

Our approach to maximizing outreach efforts is to coordinate with the Housing Element consultants, as appropriate, to understand what stakeholders have been engaged in those processes and how issues being raised or addressed, particularly through the Housing Element update, may inform the General Plan update.

The General Plan update effort will build on the stakeholder list developed as part of the Housing Element effort and provide notice to those interested in participating in the focused General Plan update process.

STREAMLINED ENVIRONMENTAL REVIEW
We do not anticipate that any land use changes to the Kingsburg General Plan would be required to respond to State legislative requirements. Therefore, Provost & Pritchard’s project approach assumes that a General Plan Consistency Exemption in accordance with California Environmental Quality Act (CEQA) Section 15183 would be an appropriate determination for this effort.

Provost & Pritchard also recognizes the importance of initiating requests for tribal consultation early, due to the length of the required consultation request timelines under Senate Bill (SB) 18. Our approach initiates this request for consultation early in the process so that the statutory timeline does not delay the overall project timeline.

STAFFING
Provost & Pritchard has assembled the following key staff to prepare the focused Kingsburg General Plan update. They have been selected based on their relevant experience and will be integrally involved in the management and preparation of deliverables throughout the General Plan update. Additional staff resources may be used, as needed.

City of Kingsburg December 8, 2023
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SARA ALLINDER, AICP
ROLE: PROJECT MANAGER
Sara Allinder is a Principal Planner with Provost & Pritchard and has 22 years of experience in the field of planning in both the private and public sectors. During her career she has been involved in and led the preparation of comprehensive and focused general plan updates as well as development code updates. She also has experience implementing policies and zoning ordinances through contract staffing positions and remains engaged in the processing of entitlement applications. Ms. Allinder has facilitated numerous public meetings, including outreach events designed as part of general plan updates, development code updates, and other special projects. Ms. Allinder will be the primary point of contact for this project.

Relevant Experience
• City of Porterville Public Health & Safety and Environmental Justice Elements (Focused General Plan Update), Project Manager – in process
• City of Modesto Comprehensive General Plan Update, Assistant Project Manager – in process • City of Fowler Comprehensive General Plan Update, Project Manager – adopted April 2023 • City of Elk Grove Comprehensive General Plan, Assistant Project Manager – adopted 2019

MORGAN WRIGHT
ROLE: LEAD PLANNER
Morgan Wright, an Associate Planner with Provost & Pritchard, has four years of experience working on a variety of land use and policy projects, including general plan updates. Ms. Wright has also been involved with the design and implementation of outreach activities for community visioning exercises, land use alternatives, and safe routes to school projects. Ms. Wright is the lead planner for the City of Porterville climate adaptation and environmental justice policy evaluations to determine compliance with recent State general plan laws.

Relevant Experience
• City of Porterville Public Health & Safety and Environmental Justice Elements (Focused General Plan Update), Lead Planner – in process
• City of Fowler Comprehensive General Plan Update, Project Planner – adopted April 2023

PHILIP SLATER
ROLE: GIS LEAD
Philip Slater is a Senior GIS Specialist at Provost & Pritchard with 15 years of GIS experience. He is experienced in providing GIS services to a variety of clients, including managing, updating and analysis tasks for five Central Valley cities. He also helped design and pioneer an enterprise GIS system at the largest private landholder in the state of California spanning over 270,000 acres.

Relevant Experience
• Comprehensive General Plan Update, City of Fowler GIS Lead – adopted April 2023 • ArcGIS Online Mapping Platform, City of Mendota, GIS Lead – complete • ArcGIS Online Mapping Platform, City of Fowler, GIS Lead – in process Provost & Pritchard is also retaining Mark Teague with PlaceWorks in the role of CEQA advisor on an as-needed basis. He is familiar with the City of Kingsburg through his work on the 6th Cycle Housing Element update, including preparation of the related environmental document for that effort. Mr. Teague has over 35 years of experience in land use and environmental planning in both the private and public sectors and has experience working with communities throughout the San Joaquin Valley.

City of Kingsburg December 8, 2023
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SCOPE OF SERVICES
PHASE 1: PROJECT KICKOFF AND INITIATION
TASK 1.1 PROJECT KICKOFF MEETING AND MANAGEMENT
Successful project management begins with coordination with City staff to review and confirm the expectations of the work effort. Provost & Pritchard will meet with City staff to discuss the proposed scope of work and schedule. In this meeting, we will:
• Discuss communication protocols and confirm key points of contact for the project, • Confirm the objectives for the project and key messaging for public outreach efforts, • Identify key stakeholders, and
• Confirm the scope of work and schedule.

Sara Allinder will serve as the primary point of contact for City staff. Ongoing project management duties will include internal and external coordination, billings, record keeping, scheduling, meeting coordination, and staff work assignments.

TASK 1.1 MEETINGS TASK 1.1 DELIVERABLES
− In-person meeting between City staff and up to
three Provost & Pritchard staff
− Up to 20 scheduled coordination conference
calls between City staff and Provost & Pritchard
− Kickoff meeting and coordination call summary
notes
− Coordination call agendas and meeting notes
TASK 1.2 PUBLIC PARTICIPATION PLAN AND OUTREACH MATERIALS Provost & Pritchard will prepare a community outreach and engagement plan for the project. The plan will be based on input received from City staff at the kickoff meeting and will:
• Establish communication goals and key messages;
• Identify where public and decision-maker engagement is targeted (joint study sessions), including anticipated public noticing and advertisement; and
• Confirm Provost & Pritchard and City staff roles and responsibilities, including contact information of the primary point of contact for public outreach tasks and inquiries.

Once messaging is confirmed, Provost & Pritchard will proceed with the preparation of the following outreach materials and language to introduce the project. Note that additional materials for promotion of specific outreach activities will be prepared in connection with individual outreach tasks identified throughout this scope of work. All materials will be consistently branded for this project. Spanish language translation will be provided for the project flyer and other non-web-based outreach materials. Web-based outreach materials will be available for translation through Google translate. • Project flyer (8.5”x11”) to inform the community about project objectives and how to learn more about community involvement opportunities.
• A project webpage to include a description of the project, the purpose and objectives of the project, and what information will be made available on the webpage throughout the project. Regular project updates will be posted to the project webpage, which will include: a description of project steps completed, key dates such as community workshop dates and hearings, copies of documents cleared for public access that are available for download, and contact information. The website will be updated as key milestones are achieved or as needed to promote community workshops and hearings.
• Language for posting to the City’s social media accounts in a format compatible with the media platforms (Facebook, Twitter, and Instagram). Regular update language will be provided for posting City of Kingsburg December 8, 2023
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\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx to the City’s social media accounts as key milestones are achieved or as needed to promote community workshops and hearings.
• Establishment of a Constant Contact email distribution list. A sign-up button will also be established for inclusion on the project webpage. Emails will be sent as key milestones are achieved or as needed to promote community workshops and hearings.

Distribution and establishment of the initial outreach materials as described above will commence immediately following review and confirmation of prepared materials and language by City staff. Provost & Pritchard will establish and host the project webpage for the duration of the project. A link will be provided to the City for posting on their website.

In addition to the materials listed above and those identified in subsequent tasks, Provost & Pritchard has scope for attendance at up to three pop-up events and for up to two online surveys to be conducted during the project. These activities may be programmed throughout the project, as applicable, to advertise the project, confirm the City’s current vision statement, or get feedback from the community on proposed policies.

Timing and content of the pop-up events and online surveys will be determined in consultation with City staff during the project to ensure maximum impact. Pop-up events will include participation in existing City events, such as farmers markets, car shows, or holiday events.

TASK 1.2 MEETINGS TASK 1.2 DELIVERABLES
− Participation by up to 3 Provost & Pritchard staff
in up to 3 pop-up events
− Project flyer (PDF)
− Project webpage
− Initial social media language (1 electronic)
− Constant Contact campaign
− Pop-up events (up to 3)
− Online survey (up to 2)
TASK 1.3 PUBLIC WORKSHOP NO. 1 – PROJECT INITIATION
Provost & Pritchard will facilitate a workshop to introduce the focused General Plan update project and generate awareness of the project objectives, timeline, and opportunities for public and decision-maker input.

We propose holding the workshop as a joint City Council/Planning Commission study session during or just prior to a regularly scheduled City Council meeting.

Provost & Pritchard will prepare the presentation for the workshop and any related exhibits needed for the workshop. Provost & Pritchard will also prepare the following materials for promotion of the workshop:
• Workshop flyer for distribution by City staff,
• Project webpage update for posting by Provost & Pritchard staff, • Social media post for posting by City staff, and
• Constant Contact email for distribution by Provost & Pritchard staff.

TASK 1.3 MEETINGS TASK 1.3 DELIVERABLES
− In-person attendance by up to two Provost &
Pritchard staff at the Workshop
− Workshop flyer (PDF)
− Social media language
− Email for Constant Contact distribution
− PowerPoint® presentation
− Sign-in sheet
− Summary of input received
City of Kingsburg December 8, 2023
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\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx PHASE 2: DOCUMENT REPACKAGING AND DATA COLLECTION
TASK 2.1 GENERAL PLAN AND EIR DOCUMENT PREPARATION
Provost & Pritchard will repackage the existing General Plan and EIR into two separate documents: the policy document (i.e., General Plan) and the environmental document (i.e., EIR). Currently, these two documents are co-mingled, making the documents less accessible to the public and making it more difficult to find and implement key goals and policies. While we anticipate adding organizational components, such as a Table of Contents to assist users in navigating the documents, other additions will be limited and no changes will be made to the vision, goals, or policies of the General Plan or to the analysis, mitigation measures, or findings of the EIR. This task includes establishing a style template consistent with the City of Kingsburg branding. Both documents will be prepared in Word and PDF and maps/figures will be prepared in GIS, as data is available or easily verified.

TASK 2.1 MEETINGS TASK 2.1 DELIVERABLES
− No meetings anticipated − Kingsburg General Plan (Word, PDF) − Kingsburg General Plan EIR (Word, PDF)
TASK 2.2 GIS ONLINE MAPPING
GIS mapping will be a foundational aspect for accessing and assessing data during the audit and analysis of the Kingsburg General Plan. Ensuring that the most recent available City data is consolidated and made accessible for both City staff and the consultant will support the focused General Plan update effort. GIS mapping will also be an integral part of repackaging the General Plan and EIR documents.

To support the preparation of repackaged General Plan and EIR documents, and to facilitate the analysis proposed as part of this focused General Plan update, we are proposing to create an ArcGIS Online Application to provide Kingsburg with access to spatial data in a web-based format in the form of an interactive digital map. This task would incorporate existing data sets into a single interactive map that can support the focused General Plan update effort as well as future engineering and land use planning decision-making for the City.

The interactive map would also create a framework for future map interfaces that can be for internal use or made publicly. This effort would include establishing a base map template and standard symbology type for each dataset created.

This task would require the City to establish an ESRI ArcGIS Online account. Licensing fees would be paid directly by the City to ESRI. Provost & Pritchard will work with City staff to determine the appropriate licensing structure. Initial recommendations would include the establishment of one Creator license and one Field Worker license, which would allow access for the creation and administration of the account and allow viewing and data collection for the GIS map. Additional licenses can be purchased as needed. Initial map creation would include up to 12 data sets, including the following:
• City limits,
• Sphere of influence,
• General plan land use,
• Zoning,
• City streets and alleys, and
• Parcels.

Additionally, the map layers would include preconfigured ESRI base map themes such as aerial imagery, topographic, roads, and places.

City of Kingsburg December 8, 2023
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\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx Typical search query tools will be included as part of the ArcGIS online map, such as finding by address, Assessor Parcel Number (APN), City owned by APN, measuring distance and areas, and the ability to turn layers off and on. The draft online map will be tested internally then shown in a meeting demonstration for the City to review and comment on. Change requests based on this review may include map layer color or style adjustments, adding map tools that are preconfigured in the software, and edits to built-in map function (i.e., labels, identify windows). Edits that require custom functions would necessitate an additional scope of work effort. The online map will be finalized and made ready for access by City staff. Provost & Pritchard will demonstrate to key City staff how to interact with the map and tools via one virtual meeting.

TASK 2.2 MEETINGS TASK 2.2 DELIVERABLES
− Attendance by up to 2 Provost & Pritchard staff
at up to 3 virtual meetings with City staff
− Confirmed list of layers for inclusion in draft
online map (up to 12 data sets)
− Draft online map (ArcGIS Online)
− Final online map (ArcGIS Online)
PHASE 3: POLICY REVIEW AND ANALYSIS
TASK 3.1 GENERAL PLAN AUDIT REPORT
Provost & Pritchard will review the repackaged Kingsburg General Plan relative to applicable State legislation governing general plans. The focus of the review will be to determine compliance with legislation passed since 1992, the date the current General Plan was adopted. The outcome of the audit will determine what new requirements will need to be addressed through this focused General Plan update effort. This may include the addition of new goals or policies or the deletion/adjustment of any goal or policy language that is found to be inconsistent with new State general plan requirements. We anticipate needing to address Senate Bill (SB) 1000 (Environmental Justice) and SB 379 (Climate Adaptation), which each require specific analyses for compliance.

Additional topics that will be reviewed as part of the audit include, but are not limited to, compliance with new flooding, wildfire, military facilities, and disadvantaged unincorporated community requirements.

The outcome of the audit will be documented in a General Plan Audit Report, which will include recommendations for compliance with State law. An administrative draft Audit Report will be provided to City staff for review and comment. Provost & Pritchard will provide City staff with an administrative draft Audit Report for internal review and comment. Our expectation is that the City’s Project Manager will resolve conflicts in staff comments before sending the administrative draft to Provost & Pritchard to make updates in response to City comments. It is also assumed the City will provide one round of comments. Provost & Pritchard will make the appropriate changes and prepare a final Audit Report.

TASK 3.1 MEETINGS TASK 3.1 DELIVERABLES
− No meetings anticipated − Admin Draft General Plan Audit Report (Word) − Final General Plan Audit Report (PDF)
TASK 3.2 PUBLIC WORKSHOP NO. 2 – AUDIT AND CONFIRM
Provost & Pritchard will facilitate a workshop to present the findings and recommendations contained in the General Plan Audit Report prepared under Task 3.1. The purpose of this workshop will be to get input and confirmation of the recommendations for compliance with State law and to provide an opportunity for the community and decision-makers to ask questions or provide input on the recommendations. We propose holding the workshop as a joint City Council/Planning Commission study session during or just prior to a regularly scheduled City Council meeting.

City of Kingsburg December 8, 2023
Focused General Plan Update Letter Proposal Page 8 of 12 Job No.: P-23-63
\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx Provost & Pritchard will prepare the presentation for the workshop and any related exhibits needed for the workshop. Provost & Pritchard will also prepare the following materials for promotion of the workshop:
• Workshop flyer for distribution by City staff,
• Project webpage update for posting by Provost & Pritchard staff, • Social media post for posting by City staff, and
• Constant Contact email for distribution by Provost & Pritchard staff.

TASK 3.2 MEETINGS TASK 3.2 DELIVERABLES
− In-person attendance by up to two Provost &
Pritchard staff at the Workshop
− Workshop flyer (PDF)
− Social media language
− Email for Constant Contact distribution
− PowerPoint® presentation
− Sign-in sheet
− Summary of input received
TASK 3.3 GENERAL PLAN POLICY ANALYSIS PAPER
Based on the recommendations of the General Plan Audit Report prepared under Task 3.1, Provost & Pritchard will prepare the required analyses for compliance with the applicable recent State general plan requirements.

As noted above, we anticipate preparing analyses specific to SB 1000 (Environmental Justice) and SB 379 (Climate Adaptation). Additional data and mapping may also be required to address other new Sate general plan requirements, such as flooding risk, wildfire risk, impacts to military facilities, and planning for disadvantaged unincorporated communities. It is assumed that the analyses included within the Fresno County Multi-Jurisdictional HMP, of which Kingsburg is a participating agency, are adequate to satisfy the requirements under SB 379. All required information to address new State general plan law will be documented in a General Plan Policy Analysis Paper. The outcome of this Policy Analysis Paper will inform the development of new policy language and establish the required information for incorporation into the Kingsburg General Plan in accordance with State general plan requirements.

TASK 3.3 MEETINGS TASK 3.3 DELIVERABLES
− No meetings anticipated − Admin Draft General Plan Policy Analysis Paper (Word)
− Final General Plan Policy Analysis Paper (PDF)
TASK 3.4 PUBLIC WORKSHOP NO. 3 – POLICY APPROACH
Provost & Pritchard will facilitate a workshop to present the findings and recommendations contained in the General Plan Policy Analysis Paper prepared under Task 3.3. The purpose of this workshop will be to get input on and confirmation of the policy recommendations for compliance with the specific State laws analyzed within the Policy Paper and to provide an opportunity for the community and decision-makers to ask questions or provide input on the recommendations. We propose holding the workshop as a joint City Council/Planning Commission study session during or just prior to a regularly scheduled City Council meeting.

City of Kingsburg December 8, 2023
Focused General Plan Update Letter Proposal Page 9 of 12 Job No.: P-23-63
\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx TASK 3.4 MEETINGS TASK 3.4 DELIVERABLES
− In-person attendance by up to two Provost &
Pritchard staff at the Workshop
− Workshop flyer (PDF)
− Social media language
− Email for Constant Contact distribution
− PowerPoint® presentation
− Sign-in sheet
− Summary of input received
PHASE 4: POLICY DEVELOPMENT AND ENVIRONMENTAL
TASK 4.1 ADMIN DRAFT POLICIES
Based on the recommendations contained in the General Plan Policy Analysis Paper and on any input or direction from Public Workshop No. 3 – Policy Approach, Provost & Pritchard will prepare administrative drafts of the Kingsburg General Plan reflecting new or revised policies necessary for compliance with State general plan requirements. As noted previously, we assume that no land use changes will be made. The City will provide Provost & Pritchard with one consolidated, internally consistent, set of comments for review and revision.

Provost & Pritchard will revise the documents based on comments received and re-submit the revised administrative draft General Plan to City staff for review and confirmation. Should additional comments be provided by City staff, one consolidated, internally consistent set of comments will be provided.

TASK 4.1 MEETINGS TASK 4.1 DELIVERABLES
− No meetings anticipated − Administrative draft Kingsburg General Plan (Word)
− Revised administrative draft Kingsburg General
Plan (Word, PDF)
TASK 4.2 PUBLIC REVIEW POLICIES
Provost & Pritchard will prepare the public review draft Kingsburg General Plan in response to the consolidated set of comments provided by City staff. The public review draft General Plan will be made available for a 30- day public review period and will be sent to all interested parties, including those agencies required to receive notification in accordance with the Government Code. The City will receive all comments during the public review period and provide Provost & Pritchard with one consolidated set of public comments for review and revision.

TASK 4.2 MEETINGS TASK 4.2 DELIVERABLES
− No meetings anticipated − Public review draft Kingsburg General Plan (PDF) TAS 4.3 ENVIRONMENTAL
We do not anticipate that any land use changes will be necessary during the focused General Plan update and, therefore, we assume that a General Plan Consistency Exemption in accordance with CEQA Section 15183 would be an appropriate determination. Provost & Pritchard will prepare language for the City to incorporate into the staff report, confirming and documenting the use of the General Rule Exemption. There are no formal public notices required for the exemption prior to action. However, SB 18 consultation is required to amend the General Plan and consultation request letters will be sent during Task 2.1 so that the 90-day request period for Native American Tribes is initiated early in the process. Provost & Pritchard will prepare the Notice of Exemption (NOE) following adoption by the City Council.

City of Kingsburg December 8, 2023
Focused General Plan Update Letter Proposal Page 10 of 12 Job No.: P-23-63
\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx Should additional environmental analysis be warranted, Provost & Pritchard will prepare the applicable environmental document. The appropriate level of review will be determined in consultation with City staff and upon selection of the appropriate option, a formal scope and fee, including an updated timeline, will be submitted to the City at that time and a contract amendment will be executed to perform the revised scope of work.

TASK 4.3 MEETINGS TASK 4.3 DELIVERABLES
− No meetings anticipated − General Rule Exemption language (Word) PHASE 5: PUBLIC REVIEW AND ADOPTION
TASK 5.1 WORKSHOP NO. 4 – PUBLIC REVIEW OF DRAFT GENERAL PLAN Provost & Pritchard will facilitate a workshop during the 30-day public review period for the Kingsburg General Plan. The purpose of this workshop is to present new proposed policies contained in the draft Plan and provide an opportunity for public input. The primary purpose of this workshop is to receive public comment and therefore, is not proposed to be a study session with City Council/Planning Commission as decision-makers will provide direction during the recommendation and adoption public hearings proposed under Tasks 5.2 and

5.3 below.

TASK 5.1 MEETINGS TASK 5.1 DELIVERABLES
− In-person attendance by up to two Provost &
Pritchard staff at the Workshop
− Workshop flyer (PDF)
− Social media language
− Email for Constant Contact distribution
− PowerPoint® presentation
− Sign-in sheet
− Summary of input received
TASK 5.2 PLANNING COMMISSION RECOMMENDATION HEARING
Provost & Pritchard will prepare an Errata to the public review draft General Plan, summarizing the comments received during the public review period and outlining any recommended changes to the public review draft Plan for inclusion in the staff report packets for the Planning Commission recommendation to City Council. City staff is responsible for drafting the staff report and providing public hearing noticing in accordance with the Government Code. Provost & Pritchard staff will attend the hearing to provide support to City staff in responding to questions.

TASK 5.2 MEETINGS TASK 5.2 DELIVERABLES
− In-person attendance by up to two Provost &
Pritchard staff at one Planning Commission
hearing
− Errata (Word)
City of Kingsburg December 8, 2023
Focused General Plan Update Letter Proposal Page 11 of 12 Job No.: P-23-63
\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx TASK 5.3 CITY COUNCIL ADOPTION HEARING
Provost & Pritchard will prepare a summary of recommended changes, if any, made by the Planning Commission to the public review draft General Plan and Errata for inclusion in the staff report packets for City Council adoption. City staff is responsible for drafting the staff report and providing public hearing noticing in accordance with the Government Code. Provost & Pritchard staff will attend the hearing to provide support to City staff in responding to questions.

TASK 5.3 MEETINGS TASK 5.3 DELIVERABLES
− In-person attendance by up to two Provost &
Pritchard staff at one Planning Commission
hearing
− Summary of Planning Commission
recommendation
TASK 5.4 FINAL GENERAL PLAN
Provost & Pritchard will prepare the final Kingsburg General Plan based on City Council adoption.

TASK 5.4 MEETINGS TASK 5.4 DELIVERABLES
− No meetings anticipated − Adopted Kingsburg General Plan (Word, PDF)

PROFESSIONAL FEES
Provost & Pritchard will perform the services proposed in this scope of work for the total fixed fee amount of $260,000. These services will be invoiced monthly on a percent-complete basis by Phase, as outlined in the table below. Reimbursable expenses are included in the Fixed Fee amount stated.

PHASE ESTIMATED
FEE
Phase 1: Project Kickoff and Initiation $60,300
Phase 2: Document Repackaging and Data Collection $56,300 Phase 3: Policy Review and Analysis $76,900
Phase 4: Policy Development and Environmental $36,200
Phase 5: Public Review and Adoption $30,300
Total Estimated Fee: $260,000
Provost & Pritchard reserves the right to transfer unused budget from one task to another if necessary. However, the total budget will not be exceeded without proper authorization.

SCHEDULE
Provost & Pritchard estimates that the proposed scope of work will be completed in November 2025, assuming a start date in January 2024. The timeline for completion assumes 3 weeks for reviews by City staff of the General Plan Audit Report and General Plan Policy Analysis Paper, 30 days for City review of the administrative draft General Plan, and 2 weeks for City review of revised the administrative draft General Plan.

ASSUMPTIONS
• No land use designations, including adjustments to the density and intensity standards, will be made as part of the focused General Plan update.
• Participation fees in pop-up events, if applicable, will be paid by the City. • Public noticing and filing fees, as applicable, will be paid by the City.

City of Kingsburg December 8, 2023
Focused General Plan Update Letter Proposal Page 12 of 12 Job No.: P-23-63
\\ppeng.com\pzdata\docs\Marketing\Proposals\2023\City of Kingsburg - General Plan Update 23-63\Revised Approach\Kingsburg Focused GPU Letter Proposal_F.docx • Assumptions related to Task 2.2 (GIS Online Mapping):
o Provost & Pritchard will rely on existing data for this project. Requests to add data that requires creation or editing before it’s compatible with the online map, will be evaluated on a per request basis. An estimate of time and cost will be provided to the client before proceeding.
o The project includes an interactive digital map only, no printed maps will be created. o The City will be billed for the licensing of GIS software directly by ESRI Inc., and fees will be dependent on the licensing structure determined by the City. Additional costs would be required to establish an ESRI creator account (for preparing and hosting maps) and an annual subscription fee for viewing/editing. These costs are in addition to the estimated budget amount and would be paid directly by the City. They can vary but may generally be from $650 to $1,000 annually, depending on the options selected. o Provost & Pritchard can assist the City with the initial licensing set up and billing through ESRI Inc.
o Some performance limitations of a web-based map are created by either the licenser of the software, ESRI Inc., or due to internal software issues and are beyond the control of Provost & Pritchard to fix (such as servers being offline or poor computer performance).

Performance issues should be specifically noted by the City so Provost & Pritchard can evaluate if we can help resolve the issue. Screen captures or sharing screens via Teams meeting can be an effective way to show what the problem is and help Provost & Pritchard decide if ESRI should be contacted to help fix the problem. • Work is contingent upon all terms and conditions as agreed up by both parties, following Provost & Pritchard review of the City’s Standard Agreement.

We look forward to working with the City of Kingsburg on this focused General Plan update. Please reach out to me directly should you have any questions. This proposal is valid for 30 days from the date above.

Sincerely Yours,
Provost & Pritchard Consulting Group
Sara Allinder, AICP Heather Bashian, RCE 73075
Principal Planner Director of Operations

Kingsburg City CouncilAugust 8, 2024

Kingsburg City Council
August 8, 2024