Agenda — Kingsburg City Council, February 19, 2025

AGENDA

KINGSBURG CITY COUNCIL REGULAR MEETING
WEDNESDAY, FEBRUARY 19, 2025 at 6:00pm
Meeting held in the Council Chamber, 1401 Draper Street, Kingsburg, CA 93631 (559)897-5821
www.cityofkingsburg-ca.gov
The Council Chamber is accessible to the physically disabled. Requests for additional accommodations for the disabled should be made 48 hours prior to the meeting by contacting the City Clerk at 559-897-6520.

Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.

Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate.

The meeting will be held in person. Public comment may be made in person or submitted in writing.

Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] by the close of business one day prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting but will be included with the meeting minutes.

Brandon Pursell, Mayor
Vince Palomar, Mayor Pro Tem Staci Smith, Council Member Laura North, Council Member David M. Silva, Council Member Kingsburg City Council Agenda
February 19, 2025
Invocation to be given by Pastor Marlin Hiett, Kingsburg Covenant Church, followed by the Pledge of Allegiance led by Mayor Brandon Pursell.

CALL TO ORDER AND ROLL CALL
APPROVE AGENDA - To better accommodate members of the public or inconvenience in the order of presentation, items on the agenda may not be presented or acted upon in the order listed.

Additions to Agenda may be added only pursuant to California Government Code Section 54954.2 (b).

PRESENTATIONS AND INFORMATIONAL REPORTS:

CERT Member Swearing In- Presentation by Fire Chief Rodnie Roberts Sponsor: Fire Department

1. Lorrie Anderson

2. Beatrice Camarillo

3. Brian Gomez

4. Carrie Raulino

5. Lisa Regier

6. Todd Regier

7. Katherine SantaMaria

8. Ramneet Uppal
PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Speakers should limit their comments to not more than THREE (3) minutes. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.

CONSENT CALENDAR - Items on the Consent Calendar are considered routine and include a recommended action from Staff and shall be acted on by one motion of the Council. If a Council member requests additional information or would like to pull an item for discussion, that item shall be pulled from the Consent Calendar and acted upon separately. A motion to approve the Consent Calendar is deemed to include a motion to waive the full reading of any ordinance or resolution on the Consent Calendar.

1. Approval of City Council Minutes: Approve the minutes from the February 5, 2025 Regular Council Meeting as prepared by City Clerk Abigail Palsgaard.

Sponsor: City Clerk’s Office

2. Check Register: Ratify/approve payment of bills listed on the check register for the period January 28, 2025 through February 10, 2025 as prepared by Accounts Payable Clerk Marsha Alves.

Sponsor: Finance Department
Kingsburg City Council Agenda
February 19, 2025

3. Approve The 2025-2026 City of Kingsburg Budget Schedule – Staff Report by City Manager Alexander Henderson
Sponsor: City Manager’s Office

4. Adopt Resolution 2025-008 committing to the timely use of federal and state funding in regards to the 2025-26 Surface Transportation Block Grant Call for Projects. – Staff Report by City Engineer Dave Peters
Sponsor: City Engineer’s Office

5. Adopt Resolution 2025-009 committing to the timely use of federal and state funding in regards to the 2025-26 Congestion Mitigation and Air Quality Improvement Call for Projects. – Staff Report by City Engineer Dave Peters
Sponsor: City Engineer’s Office

REGULAR CALENDAR

6. Swedish Festival Committee Request for Sponsorship – Presentation by Swedish Festival Committee Member Steve Safarjian
Sponsor: Council Member Staci Smith
Recommendation: Action as deemed necessary.

7. 2024/2025 Water Rate Study Update - Staff Report by Public Works Director Daniel Galvez Sponsor: Public Works Department
Recommendation: Action as deemed necessary.

8. Space Needs Assessment Proposals – Staff Report by Assistant City Manager Christina Windover
Sponsor: City Manager’s Office
Recommendation: Action as deemed necessary.

FUTURE AGENDA ITEMS
Council requests for future agenda items. Items require a consensus.

CITY MANAGER’S REPORT

COUNCIL REPORTS/COUNCIL COMMITTEE REPORTS
Brief report by Council members on City related functions as authorized by the Brown Act.

ADJOURN REGULAR KINGSBURG CITY COUNCIL MEETING
Title VI of the Civil Rights Act of 1964 provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 14th day of February 2025.

Kingsburg City Council Agenda
February 19, 2025
____________________________________
Abigail Palsgaard, City Clerk

KINGSBURG CITY COUNCIL
REGULAR MEETING Minutes
February 5, 2025
Invocation was given by Pastor Clayton Paull, Hope Kingsburg, followed by the Pledge of Allegiance led by Mayor Brandon Pursell.

CALL TO ORDER AND ROLL CALL: Mayor Pursell called the regular meeting of the Kingsburg City Council to order at 6:01pm.

COUNCIL MEMBERS PRESENT: David Silva, Vince Palomar, Laura North, Staci Smith, and Mayor Brandon Pursell.

COUNCIL MEMBERS ABSENT: None.

APPROVE AGENDA: A motion was made by Council Member Palomar, seconded by Council Member Silva, to approve the agenda, as published. The motion carried by a unanimous voice vote.

PRESENTATIONS AND INFORMATIONAL REPORTS: None.

PUBLIC COMMENT: None.

CONSENT CALENDAR – A motion was made by Council Member North, seconded by Council Member Smith, to approve the items appearing on the Consent Calendar. The motion carried by a unanimous voice vote.

1. Approval of City Council Minutes: Approve the minutes from the January 15, 2025, Regular Council Meeting as prepared by City Clerk Abigail Palsgaard.

Sponsor: City Clerk’s Office

2. Check Register: Ratify/approve payment of bills listed on the check register for the period January 7, 2024, through January 27, 2025, as prepared by Accounts Payable Clerk Marsha Alves.

Sponsor: Finance Department

3. Approve the Professional Services Agreement with Jason Addison Smith Consulting Service Inc, dba JAS Pacific, for Building and Safety Support Services. - Staff Report by Building Official AJ O’Connell
Sponsor: Community Development Department

4. Approve the side letter agreement between the City of Kingsburg and the Kingsburg Police Officers Association. – Staff Report by Assistant City Manager Christina Windover Sponsor: Assistant City Manager’s Department

5. Accept the FY 23-24 Water Main Project and authorizing the City Engineer to file the Notice of Completion. – Staff Report by City Engineer Dave Peters Sponsor: City Engineer’s Office
Kingsburg City Council Minutes
February 5, 2025

6. Approve Resolution 2025-007 authorizing the connection to the City’s municipal water system to the following residence located outside the city limits, and authorizing the City Manager to sign the extraterritorial water service agreement, which is conditioned upon the review, revision and approval of the agreement by the City Attorney, with the respective property owner at 13052 E. Kamm, Kingsburg, CA 93631 Fresno County. – Staff Report by Public Works Director Daniel Galvez
Sponsor: Public Works Department

7. Waiving the second reading and adopt Ordinance 2025-01 An Ordinance Amending Various Chapters and Sections Within Said Chapters of Title 15 of the Kingsburg Municipal Code with the following recital constituting reading the title of the Ordinance:
“An Ordinance Amending Various Chapters and Sections Within Said Chapters of Title 15 of the Kingsburg Municipal Code”
- Staff Report by Building Official AJ O’Connell
Sponsor: Community Development Department

8. Approve the Amended and Restated City Manager Employment Agreement 2025 as prepared by the city attorney. – Staff Report by City Attorney Michael Noland Sponsor: City Attorney’s Office

REGULAR CALENDAR
Growth Management Allocation – Consideration of 2nd Round of Allocations- Staff Report by Community Development Director Holly Owen
Sponsor: Community Development Department
Community Development Director Holly Owens presented the option of council opening the 2nd round of housing allocations. Council will not be discussing any particular project. There are 11 single family units remaining. There are developers interested who would have to apply and be awarded the allocations. Potential allocation applications for 2026 will have the deadline of 9/2025.

Council Member Smith asked if a project needs allocations to begin the process with the City.

Director Owen answered they could do some at risk work, but there is no guarantee.

Council Member North clarified that opening up the second round is only for 11 allocations.

Director Owen stated yes, in September, it will be full again. Council discussed rolling the allocations.

Nick Peters, developer, would like council to consider opening the allocations.

Mayor Pursell asked why they didn’t apply for allocations when it opened initially in September.

Mr. Peters said they didn’t know they needed allocations. Mr. Peters explained there was a misunderstanding in the process.

Kingsburg City Council Minutes
February 5, 2025
Council Member Silva asked if we open the allocations, you will ask for only one or the eleven allocations? Mr. Peters said that from his understanding, all he needs is one.

City Manager Henderson added that is incorrect, Mr. Henderson explained how the growth management ordinance works. Mr. Peters wanted clarification as to why we would ask for more than is available. Mr. Henderson said that council could allow a project to be phased. He clarified that developers would need allocations to come to the planning commission and council, or they would be doing it at risk. We wouldn’t want council to review a map that doesn’t have allocations.

Del Bains, developer, discussed not being able to apply file a tentative map with allocations.

Director Owen said yes, as we just described. They were aware of the September deadline, and they did not apply.

City Manager Henderson reviewed the timeline.

Mayor Pursell stated the process is the process; the time to apply has came and went. He is not interested in opening allocations.

City Manager Henderson discussed opening the second-round last year, it was for consideration of a multifamily project.

Council Member Palomar is in favor of the project but understands his constituents are not in favor of more houses going up too fast. He is not in favor of opening up a second round right now. He thinks it is a good project and good for Kingsburg.

Council Member Silva agrees. There is still confusion and waiting till September will allow it to get buttoned up.

Council Member Smith is in favor of the project, but the project doesn’t seem ready to move forward at this time.

Council Member Silva motioned, seconded by Council Member Palomar, to not reopen the 2nd Round of Housing Allocations. The motion passed by a voice vote of 4 ayes, and Council Member North voting no.

Housing Element Update – Presentation by Community Development Director Holly Owen Sponsor: Community Development Department
Community Development Director Holly Owen reviewed the history of the housing element since 2022. Director Owen informed council, while working with our consultant Provost & Pritchard, we have been able to identify sites that would negate the need to rezone the 4 parcels brought to council on December 4, 2024. The information was submitted on January 29, 2025 to the city.

Recommendation: Informational – No Action Needed
Kingsburg City Council Minutes
February 5, 2025
Kingsburg Health Care District Grant Cycle Announcement - Staff Report by Community Services Director Adam Castenda
Sponsor: Community Services Department
Community Services Director Adam Castenada reviewed past grants. Director Castaneda explained the cycle begins in January, ends May 1, and is reviewed in June to see where funding is needed around the community.

Director Castaneda provided a list of multiple projects over the last several years as an example.

Council Member Palomar asked if anyone has asked about grants. Director Castaneda answered the Community Services Commission has discussed some projects, such as improving Memorial Park. If council or the public has ideas, reach out to Director Castaneda or city hall.

Park & Recreation Master Plan Project Proposal - Staff Report by Community Services Director Adam Castenda
Sponsor: Community Services Department
Community Services Director Adam Castenada presented the methods, timeline and budget for the park & recreation master plan. Because we haven’t updated ours since 2002, there will be a lot of community outreach to ensure community satisfaction. Kingsburg will partner with Sustainable Park and Recreation Community Initiative at Fresno State.

Council Member Silva asked if this has been done before. Director Castaneda noted it was last done before his time, in 2002. Council Member Silva noted it is good that Fresno State is assisting and also asked what cities Fresno State has worked with before. Director Castaneda answered most recently, Bakersfield, Kerman, and Sanger. Silva asked about references and wants to make sure the community will be part of the process.

Council Member Palomar also wanted to ensure that sports groups in town will be contacted, and the budget would cover all the costs.

Council Member Smith thinks it’s a great idea, especially with the community’s input.

Mayor Pursell asked if it is ARPA funding? City Manger Henderson said it was approved as part of the budget and that it is ARPA funding.

A motion was made by Council Member North, seconded by Council Member Smith to approve to proceed with the proposed methods, timeline, and budget for the Parks & Recreation Master Plan project, and to authorize the City Manager to execute an agreement, to be reviewed and approved by the City Attorney. The motion carried by an unanimous voice vote.

Code Enforcement Update – Presentation by Building Official AJ O’Connell Sponsor: Community Development Department
Building Official AJ O’Connell reviewed Q3 and Q4 of the 2024 Calendar Year, he broke down the code enforcement analytics and efforts completed by the building department.

Kingsburg City Council Minutes
February 5, 2025
Council Member Silva asked, because of those enforcement efforts, how often did you have to get the police department involved. Building Official O’Connell stated we use the police department more for support if we feel there is a safety issue at a property, not as enforcement.

Council Member Silva was glad to hear this.

Council Member North asked when doing code enforcement and you find out there is someone who has a need, do you have the resources available. Building Official O’Connell noted Code Enforcement Officer Dana Rager works with the task force to assist people who may have these needs. There is also a Fresno County group who assist, adding we also have a good relationship with Fresno County Adult Services.

Mayor Pursell thanked Mr. O’Connell and Mr. Rager for making our town safer. Those things help keep the character of our town.

Recommendation: Informational – no action deemed necessary.

FUTURE AGENDA ITEMS
Swedish Festival Committee Request for Sponsorship – Swedish Festival Committee Member Steve Safarjian
Sponsor: Council Member Staci Smith
There is a consensus by Council to add this item to the next agenda.

CITY MANAGER’S REPORT
Noted the dog park opening ceremony will be April 12, 2025. Reminded council the Finance Committee will be meeting February 11, 2025. Also stated bids have come back for the Golden State Highway Project.

COUNCIL REPORTS/COUNCIL COMMITTEE REPORTS
Council Member Silva mentioned SKGA did meet and discussed the proposed changes to the groundwater plan. Kingsburg Healthcare District will hopefully meet next week.

Council Member North informed council the BID updated their website, and that Chamber of Commerce meets next week. Also, Center Pointe shared a resource for legal help for our businesses, will send out information to our businesses and put it in the carrier. Thanked Fire and the Police Department for their efforts in the tragedy that happened last week.

Council Member Smith shared the Community Services Commission met and discussed the parks master plan and dog park grand opening. Finance committee met and will be bringing the space needs assessment to council. The Chamber mixer at was Gold Standard Mortgage, it was nice to see it open.

Council Member Palomar shared that the Public Safety Meeting meets February 11, 2025. He also attended Alexandria Macedo’s swearing in, believes she will do a good job.

Kingsburg City Council Minutes
February 5, 2025
Mayor Pursell said FCRTA will be moving forward with the microgrant in town. He has been elected Vice Chair of the City Selection Committee for COG.

Mayor Pursell adjourned the Regular Kingsburg City Council Meeting into Closed Session at 7:05 PM.

Public Employment: California Government Code Section 54957 Title: City Manager
Mayor Pursell adjourned out of Close Session into Regular Kingsburg City Council Meeting at 7:30 PM.

Attorney Michael Noland stated there was nothing to report.

Mayor Pursell adjourned the Regular Kingsburg City Council Meeting at 7: 31 PM.

Submitted by:
____________________________________
Abigail Palsgaard, City Clerk
Accounts Payable
User:

Printed:
marshaa
2/13/2025 9:22 AM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH 4789 US BANKCORP SERVICE CENTER 01/31/2025
Colado 1-17-25 Staples & Amazon Finance Supplies 94.16
Colado 1-17-25 Staples & Amazon Finance Supplies 94.16
Cstnda 1-17-25 Senior Center Amazon supplies 60.83
Cstnda 1-17-25 Senior Center Amazon supplies 83.89
Cstnda 1-17-25 Comm Services Fuel 50.54
Cstnda 1-17-25 Senior Center Amazon supplies 27.24
Cstnda 1-17-25 Senior Center Amazon supplies 119.86
Cstnda 1-17-25 Senior Center Amazon Supplies 38.13
Hrnandz 1-17-25 Training Symposium: Elevator Rescue, SFT Common Passenger Vehicl 495.00 Hrnandz 1-17-25 A1 Lock & Key station keys X 4 50.00
Hrnandz 1-17-25 Smoke house- lunch for inspectors/Kopas car safety 158.20 Hrnandz 1-17-25 Savemart- card/gc- Chief Binaski 105.44 Hrnandz 1-17-25 Tom's Donuts-car seat safety event 37.75 Hrnandz 1-17-25 Bermans flowers-roses for Chief oath of office 24.52 Hrnandz 1-17-25 Bermans flowers-roses for Chief B - thank you 26.72 Hrnandz 1-17-25 Training Symposium: SFT Common Passenger Vehicle 948.00 Hrnandz 1-17-25 National emblem- dept patches/paramedic rockers 545.85 Osborne 1-17-25 Alaska Air-seat/return flight 14.00
Osborne 1-17-25 Redmond 76 fuel 2.92
Osborne 1-17-25 BJ's restaurant- meal/per diem 33.21
Osborne 1-17-25 Alaska Air-luggage-return flight 70.19
Osborne 1-17-25 Enterprise-car rental -Redmond trip 92.73 Osborne 1-17-25 Hilton Garden Inn hotel-Redmond, WA to inspect amb 231.65 Osborne 1-17-25 Sashara Mediterranean-lunch per diem 24.21 Owen 1-17-25 AICP Membership 692.00
Owen 1-17-25 Amazon- Supplies 38.50
Owen 1-17-25 Amazon- Janitorial Supplies 54.48
Owens 1-17-25 Petro Wheeler-def for E141 strike team 74.31 Owens 1-17-25 Moom 48 Thai-dinner for strike team/per diem Owens,Yang,Owens,Lu 120.89 Ploszj 1-17-25 Amazon-Command Wall Hooks X 9 99.90
Ploszj 1-17-25 Lake Natoma Inn (SLI 3 Training- Forlines) 401.70 Plsgrd 1-17-25 IIMC-Online Class-Effective Communication Skills 75.00 Plsgrd 1-17-25 CCAC Annual Conference Hotel Deposit 355.59 Plsgrd 1-17-25 IIMC Online Class-Trustworth Clerk 75.00 Plsgrd 1-17-25 IIMC Online Class-Key Leadership 60.00
Plsgrd 1-17-25 IIMC Online Learning Class- Time Management 75.00 Plsgrd 1-17-25 CCAC Annual Conference Registration 695.00 Stephns 1-17-25 PB Electronics-Batteries for LIDAR units 402.00 Stephns 1-17-25 UPS Store shipping fee to mail vest carrier to utility 37.13 Wndover 1-17-25 Office Depot-Chair 152.55
Wndover 1-17-25 Cal Chamber- CA Labor Law Poster 141.81 Wndover 1-17-25 Constant Contact 702.10
Wndover 1-17-25 RoadHouse 99 Gift Card 100.00
Wndover 1-17-25 Bella Bakery-Lifeguard Interviews 18.00 Wndover 1-17-25 CVS Pharmacy-Birthday Card 4.35
Total for this ACH Check for Vendor 4789: 7,804.51
AP Checks by Date - Detail by Check Date (2/13/2025 9:22 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
87020 5029 ADERSA GROUP LLC 01/31/2025
1248 Erling Fence Cover 1,696.47
Total for Check Number 87020: 1,696.47
87021 5064 AGRI-TURF DISTRIBUTING LLC 01/31/2025
102316 Burrow X/ Oil Gopher Abatement 3,154.96
Total for Check Number 87021: 3,154.96
87022 3565 AMAZON CAPITAL SERVICES 01/31/2025
1J9H-6GKF-33KL Safety glasses 30.50
1NPJ-L9GR-1994 2 Computer monitors chief/soap 338.01
1QM-LGFF-VQVD Credit for damaged product -7.60
1VFP-LRYY-1GKN Dept supplies lysol, paper towels 237.22 Total for Check Number 87022: 598.13
87023 4628 JOSEFINO AREVALO 01/31/2025
1/22/25 Red Dot Pistol Fundamentals Instructor Course Feb 10-11 46.00 Total for Check Number 87023: 46.00
87024 3054 BSK ASSOCIATES 01/31/2025
AH20930 Well treatment TCP 8/12/24 273.76
AH22272 Well treatment BACT 9/16/24 119.12
AH28074 Well treatment EPA 10/24/24 1,083.01
AI00465 Well treatment Bact 1/6/25 119.12
AI01027 Well treatment Bact 1/13/25 119.12
AI01032 Well treatment Bact 1/13/25 208.46
AI01808 Well treatment Bact 1/21/25 119.12
AI02341 Well treatment TCP 1/13/25 273.76
AI02451 Well treatment Bact 1/27/25 119.12
Total for Check Number 87024: 2,434.59
87025 4429 CANON FINANCIAL SERVICES, INC 01/31/2025
37700038 Senior Center Printers 130.38
37700039 Senior Center Printers 361.09
Total for Check Number 87025: 491.47
87026 4861 CCLS, INC 01/31/2025
2449 INV#2449 - Kings Estates landscape January 25 1,170.00 2449 INV#2449 - Vets landscape January 25 920.00
Total for Check Number 87026: 2,090.00
87027 5076 CENTRAL VALLEY FIRE CHIEFS ASSOCIATION 01/31/2025 2025 Dues Annual Membership dues for Chief Roberts 50.00 Total for Check Number 87027: 50.00
87028 3077 CENTRAL VALLEY OVERHEAD DOOR 01/31/2025
98111770 Service Door/ inspection/lube and door balance 290.00 Total for Check Number 87028: 290.00
87029 3551 CENTRAL VALLEY TOXICOLOGY 01/31/2025
338653 Case #24-1801 428.00
338654 Case #24-1856 174.00
AP Checks by Date - Detail by Check Date (2/13/2025 9:22 AM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 87029: 602.00
87030 3918 CINTAS 01/31/2025
4216191276 Uniforms Public Works 12/1/24-12/31/24 84.16 Total for Check Number 87030: 84.16
87031 5002 DATA TICKET, INC 01/31/2025
174837 Citation Processing Services Dec 2024 211.16
Total for Check Number 87031: 211.16
87032 3143 DELTA VECTOR CONTROL DIST. 01/31/2025
FY 23/24 24/25 Mosquito Vector Testing Control Fy 23/24 Fy 24/25 49.60 Total for Check Number 87032: 49.60
87033 3148 DON BERRY CONSTRUCTION INC 01/31/2025
Payment #4 Retention Laurel Street Dog Park 12/17/24-1/9/25 -3,477.06 Payment #4 Laurel Street Dog Park 12/17/24-1/9/25 69,541.19 Total for Check Number 87033: 66,064.13
87034 4645 ELITE UNIFORMS 01/31/2025
JJ2W1706 Work uniforms PT Medic A Azevedo 736.70
JJ2W1707 work uniforms pants, shirts Chief Roberts 2,131.18 Total for Check Number 87034: 2,867.88
87035 4615 EMERALD TEXTILES SERVICES 01/31/2025
EFRE-00215974 Linens, mates 1/5/25-1/11/25 264.21
EFRE-00218198 Linens, mates 1/12/25-1/18/25 312.70
EFRE-00220333 Linens, mates 1/19/25-1/25/25 298.08
Total for Check Number 87035: 874.99
87036 3199 FMAAA 01/31/2025
2854 FMAAA Meal Site Supplies Sept 2024 288.42
Total for Check Number 87036: 288.42
87037 3179 LEE FORLINES 01/31/2025
3102024 Per Diem-SLI Course/POST Plan IV 03/10-03/12/25 322.50 Total for Check Number 87037: 322.50
87038 4932 FRESNO OXYGEN/BARNES WELDING 01/31/2025
63472452 Pool Bulk CO2 6.90
63487183 Pool Bulk CO2 13.13
63489715 Pool Bulk CO2 441.57
63517593 Pool Bulk CO2 497.37
91681241 Pool Bulk CO2 240.78
Credit Pool Bulk CO2 Credit -229.88
Total for Check Number 87038: 969.87
87039 5001 G&H DIESEL SERVICE, INC. 01/31/2025
49185 Replace Alternator -A501 1,411.04
Total for Check Number 87039: 1,411.04
87040 3994 GUARDIAN 01/31/2025
AP Checks by Date - Detail by Check Date (2/13/2025 9:22 AM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
1/1/25-1/31/25 Monthly Ins Premium 1/2025 Vol Ins Plans 14.14 1/1/25-1/31/25 Monthly Ins Premium 1/2025 Life- Employee 3.00 1/1/25-1/31/25 Monthly Ins Premium 1/2025 Vol Life Ins 10.22 1/1/25-1/31/25 Monthly Ins Premium 1/2025 Guardian Dental 1,207.55 1/1/25-1/31/25 Monthly Ins Premium 1/2025 VSP Vision 26.87 2/1/25-2/28/25 Monthly Ins Premium 2/2025 Vol Life Ins 1,528.74 2/1/25-2/28/25 Monthly Ins Premium 2/2025 Vol Ins Plans 1,835.58 2/1/25-2/28/25 Monthly Ins Premium 2/2025 Guardian-Dental 6,249.08 2/1/25-2/28/25 Monthly Ins Premium 2/2025 Life- Employee 219.90 2/1/25-2/28/25 Monthly Ins Premium 2/2025 VSP Vision 1,176.74 Total for Check Number 87040: 12,271.82
87041 3921 HD CUSTOM PAINTING 01/31/2025
2539 PW Yard paint deposit 25% 4,875.00
Total for Check Number 87041: 4,875.00
87042 3225 HOME DEPOT CREDIT SERVICES 01/31/2025
Jan 2025 Plants -Tools 554.18
Jan 2025 Downtown Flag Poles 1/27/25 515.97
Total for Check Number 87042: 1,070.15
87043 3229 HOT SHOT EXPRESS, INC. 01/31/2025
E5596939A 1/14/25 Pro No E5596939A - cost to tow 2010 GMC ambulance purcha 3,500.00 Total for Check Number 87043: 3,500.00
87044 4830 JC LAND MANAGEMENT INC 01/31/2025
2313 INV#2313 Landscape Services December 2024 6,572.20 Total for Check Number 87044: 6,572.20
87045 3242 JOE SAUBERT INC. 01/31/2025
53388 Repair urinal leak in bathroom 181.74
Total for Check Number 87045: 181.74
87046 3329 JOLENE POLYACK MARKETING 01/31/2025
3273 Econ Dev. Jan 2025 3,300.00
Total for Check Number 87046: 3,300.00
87047 4648 KINGSBURG EXPRESS LUBE INC. 01/31/2025
60511 Lube, Oil, and Filter PW #744 124.78
60660 Lube, Oil, and Filter PD #1624 85.04
60783 Lube, Oil, and Filter PD #2133 85.04
60800 Lube, Oil, and Filter PD #2219 101.39
60861 Lube, Oil, and Filter PW #601 85.04
60890 Lube, Oil, and Filter PD #2122 85.04
Total for Check Number 87047: 566.33
87048 3625 KINGSBURG MEDIA FOUNDATION 01/31/2025
CWM12235 Christmas tree light controller and parts replaced 47.12 Total for Check Number 87048: 47.12
87049 3266 BRENT KROEGER 01/31/2025
01/22/2025 Red Dot Pistol Fundamentals Instructor Course Feb. 10-11 46.00 AP Checks by Date - Detail by Check Date (2/13/2025 9:22 AM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 87049: 46.00
87050 3271 LEAGUE OF CALIFORNIA CITIES 01/31/2025
8177 South San Joaquin Valley Division Membership Dues 2025 173.60 Total for Check Number 87050: 173.60
87051 3277 LINCOLN AQUATICS 01/31/2025
Q2029953 Muriatic Acid 1/13/25 1,144.04
Total for Check Number 87051: 1,144.04
87052 4329 MCI COMM SERVICES 01/31/2025
Jan 2025 Acct. 7DL61514 Fax Long Distance Jan 2025 Last Payment 35.88 Total for Check Number 87052: 35.88
87053 3518 METRO UNIFORM 01/31/2025
290563 Class A Uniform Chavez 314.07
Total for Check Number 87053: 314.07
87054 3293 MID VALLEY DISPOSAL 01/31/2025
Dec 2024 Dec 2024 Multi 2-4 & Multi 5 less FF's (3553.22) 20,134.92 Dec 2024 Dec 2024 Franchise Fees -12,743.00
Dec 2024 Dec 2024 Comm less FF's (9,189.78) 52,075.42
Dec 2024 Dec 2024 Residenital 103,420.57
Dec 2024 Dec 2024 Franchise Fees 12,743.00
Total for Check Number 87054: 175,630.91
87055 3997 MID VALLEY DISPOSAL RECYCLING & TRANSFER STATION 01/31/2025 3107818 Street Sweeping Refuse 1,310.71
3138147 Street Sweeping Refuse 1/10/25 940.85
Total for Check Number 87055: 2,251.56
87056 3466 NAPA AUTO PARTS 01/31/2025
694077 RVM Adhesive PW#601 6.53
694574 Oil for PW 63.24
Total for Check Number 87056: 69.77
87057 3305 NATIONAL RECREATION & PARK ASS 01/31/2025
359364 Adam C. Membership dues 115.00
Total for Check Number 87057: 115.00
87058 3307 NELSON'S ACE HARDWARE-SELMA 01/31/2025
157079 Hardware 7.77
157333 LED linear lamp, light bulb for bathrooms 104.89 157375 Hardware 1/21/25 47.19
157427 Concrete 1/22/25 13.00
157435 Concrete 1/22/24 62.46
157437 Concrete Return 1/22/25 -17.57
157446 Shrink Wrap Amb 1/22/25 24.40
157588 Wallplate, ground receptacle, wire, hardware 58.96 157593 Spackle 6.85
157595 Ground receptacle, switch box -0.97
157599 Eternet Cable 63.74
157647 Paint Supplies 1/27/25 29.05
AP Checks by Date - Detail by Check Date (2/13/2025 9:22 AM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
157699 Redimix 1/28/25 38.99
157702 Bulbs/Elect 1/29/25 54.29
Jan 2025 Hardware Supplies Jan 2025 4.87
Jan 2025 Hardware Supplies Jan 2025 27.48
Jan 2025 Hardware Supplies Jan 2025 164.87
Jan 2025 Hardware Supplies Jan 2025 299.30
Total for Check Number 87058: 989.57
87059 3312 O'REILLY AUTO PARTS 01/31/2025
4445-486770 Batteries X 3, core charge, battery fee U142 407.25 Total for Check Number 87059: 407.25
87060 3315 P G & E 01/31/2025
01/14/2025 #2 Electricity 12/14/24-01/14/25 Account #2493668675-7 60.72 01/14/2025 #3 Electricity 12/20/24-01/13/25 Account #5421414331-2 39.76 1/14/2025 Electricity 12/14/24-01/14/25 Account #7502184272-1 11.72 1/14/2025 Electricity 12/14/24-01/14/25 Account #7502184272-1 11.72 Total for Check Number 87060: 123.92
87061 3333 PRICE PAIGE&COMPANY, CERTIFIED PUBLIC ACCOUNTANT 01/31/2025 34907 Work in Progress Year end June 30,2024 5,999.00
34907 Work in Progress Year end June 30,2024 10,712.50
34907 Work in Progress Year end June 30,2024 4,713.50
Total for Check Number 87061: 21,425.00
87062 3337 PROVOST & PRITCHARD 01/31/2025
112255 GIS services July 1, 2024- July 31, 2024 157.00
116104 Kings Estate V CEQA Document Prep 591.00
116210 On Call Planning Service Dec. 1- Dec. 31, 2025 9,543.14 116510 General Plan Update Dec. 1- Dec.31, 2024 3,895.00 Total for Check Number 87062: 14,186.14
87063 4723 GLENN SAY 01/31/2025
01/29/2025 Say Safety Boot Reimb 135.76
Total for Check Number 87063: 135.76
87064 4705 SERVICE MASTER BY BENEVENTO 01/31/2025
82756 INV#82756 Float Barn - Hazardous Waste Mitigation 10,501.24 Total for Check Number 87064: 10,501.24
87065 3543 SIERRA PACKAGING SOLUTIONS 01/31/2025
93709 Senior Center Janitorial Supplies 756.43
Total for Check Number 87065: 756.43
87066 3369 SILVAS OIL COMPANY, INC. 01/31/2025
196313CT PW & CH Gas Card Chgs 1/1/25-1/15/24 36.89
196313CT PW & CH Gas Card Chgs 1/1/25-1/15/24 24.04
196313CT PW & CH Gas Card Chgs 1/1/25-1/15/24 438.39
196313CT PW & CH Gas Card Chgs 1/1/25-1/15/24 95.42
196313CT PW & CH Gas Card Chgs 1/1/25-1/15/24 136.22
196313CT PW & CH Gas Card Chgs 1/1/25-1/15/24 36.89
196313CT PW & CH Gas Card Chgs 1/1/25-1/15/24 114.31
196314CT ACT Fuel ( Gomez) 448.15
196314CT Measure E Fuels (Stephens, Salinas, Forlines, Ruiz, Padavick) 751.61 AP Checks by Date - Detail by Check Date (2/13/2025 9:22 AM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
196314CT GF Fuels 2,335.24
196314CT KES (Jimenez) 191.09
196314CT KHS Fuel (Arevalo) 68.04
196315CT Fuel- Fire 1/1/25-1/15/25 881.65
196315CT Fuel Measure E 1/1/25-1/15/25 881.64
196315CT Fuel- Ambulance 1/1/25-1/15/25 881.65
Total for Check Number 87066: 7,321.23
87067 3379 STATE BOARD OF EQUALIZATION 01/31/2025
1/25/2025 Tax Area Service Section-Single Area Transaction Matoian Annex 800.00 Total for Check Number 87067: 800.00
87068 3380 STATE OF CALIFORNIA-D O J 01/31/2025
791463 Blood Alcohol Analysis: 4 total ( Dec 2024) 140.00 Total for Check Number 87068: 140.00
87069 5012 STRATEGIC INDUSTRY INC 01/31/2025
1/28/2025 Refund Hydrant Meter Deposit After Water Calculations and fees 1,785.17 Total for Check Number 87069: 1,785.17
87070 4028 SUPERIOR POOL CARE 01/31/2025
5047 Owner-Eddie C. Reed labor invoice #5047 Date 1-24-2025 2,600.00 5048 Owner-Eddie C. Reedpool vaccumm invoice Jan 22. 2025 invoice 504 250.00 Total for Check Number 87070: 2,850.00
87071 3389 STATE WATER RESOURCES CONTROL BOARD SWRCB - DWOCP 01/31/2025 LW-1047843 Water System Annual Fees 7/1/24 to 6/30/25 31,981.02 Total for Check Number 87071: 31,981.02
87072 5030 TASK FORCE TIPS LLC 01/31/2025
9021837 Cost to return Master stream 125OS nozzle-non warranty 31.71 Total for Check Number 87072: 31.71
87073 3416 VERIZONWIRELESS 01/31/2025
6103660274 Cellular Svc Dec. 16- Jan. 15, 2025 79.24
6103660274 Cellular Svc Dec. 16- Jan. 15, 2025 52.19
6103660274 Cellular Svc Dec. 16- Jan. 15, 2025 27.17
6103660274 Cellular Svc Dec. 16- Jan. 15, 2025 29.00
6103660274 Cellular Svc Dec. 16- Jan. 15, 2025 95.48
6103660274 Cellular Svc Dec. 16- Jan. 15, 2025 36.50
6103660274 Cellular Svc Dec. 16- Jan. 15, 2025 88.69
6103660274 Cellular Svc Dec. 16- Jan. 15, 2025 20.81
6103660274 Cellular Svc Dec. 16- Jan. 15, 2025 81.91
6103660275 Wireless bill for fire/ambulance Dec 16 thru Jan. 15, 2025 1,164.41 Total for Check Number 87073: 1,675.40
87074 3418 VIDEO INSPECTION SPECIALISTS INC 01/31/2025
9149 Storm Drain inspection 21st/Mariposa/Marion/Lincoln 12,162.50 Total for Check Number 87074: 12,162.50
87075 3421 VINCENT COMMUNICATIONS, INC. 01/31/2025
89460 Reprogram 7-MED radios to inclue channel MED 102 & UTAC 250.00 AP Checks by Date - Detail by Check Date (2/13/2025 9:22 AM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 87075: 250.00
87076 4441 VULCAN MATERIALS CO. WESTERN DIVISION 01/31/2025 2556433 Power Patch Streets 1/13/25 1,007.66
2572590 Power Patch Streets 1/17/25 180.58
2597270 Power Patch Streets 1/22/25 186.02
Total for Check Number 87076: 1,374.26
87077 3988 YANEZ CONSTRUCTION 01/31/2025
01/28/2025 Refund Hydrant Meter Deposit after water calculations & fees 742.07 Total for Check Number 87077: 742.07
87078 4468 FER YANG 01/31/2025
01/26/2025 Reimbursement for NREMT Recertification 25.00 Total for Check Number 87078: 25.00
87079 3433 EVA ZIMMERMAN 01/31/2025
03032025 Per Diem 2025 CAPE training seminar 473.00
Total for Check Number 87079: 473.00
Total for 1/31/2025: 414,703.74
ACH 3231 ICMA RETIREMENT CORP - WIRE 457 02/07/2025
PR Batch 00001.02.2025 457 Mission Square PR Batch 00001.02.2025 457 Mission Square 7,494.80 PR Batch 00001.02.2025 457 Percent - Mission Square PR Batch 00001.02.2025 457 Percent - Mission Square 794.14 Total for this ACH Check for Vendor 3231: 8,288.94
ACH 3470 Internal Revenue Service - ACH 02/07/2025
PR Batch 00001.02.2025 Medicare Employee Portion PR Batch 00001.02.2025 Medicare Employee Portion 4,745.54 PR Batch 00001.02.2025 FICA Employee Portion PR Batch 00001.02.2025 FICA Employee Portion 20,291.16 PR Batch 00001.02.2025 Federal Income Tax PR Batch 00001.02.2025 Federal Income Tax 23,517.73 PR Batch 00001.02.2025 Medicare Employer Portion PR Batch 00001.02.2025 Medicare Employer Portion 4,745.54 PR Batch 00001.02.2025 FICA Employer Portion PR Batch 00001.02.2025 FICA Employer Portion 20,291.16 Total for this ACH Check for Vendor 3470: 73,591.13
ACH 3471 Employment Development Department - ACH02/07/2025 PR Batch 00001.02.2025 CA SDI PR Batch 00001.02.2025 CA SDI 3,462.74 PR Batch 00001.02.2025 State Income Tax PR Batch 00001.02.2025 State Income Tax 9,728.22 Total for this ACH Check for Vendor 3471: 13,190.96
ACH 3472 CalPERS - ACH 02/07/2025
PR Batch 00001.02.2025 PERS Safety Police PEPRAPR Batch 00001.02.2025 PERS Safety Police PEPRA 10,576.56 PR Batch 00001.02.2025 PERS Reported FLSA PR Batch 00001.02.2025 PERS Reported FLSA 1,781.61 PR Batch 00001.02.2025 PERS Safety Fire PEPRAPR Batch 00001.02.2025 PERS Safety Fire PEPRA 7,292.11 PR Batch 00001.02.2025 PERS Safety Police PR Batch 00001.02.2025 PERS Safety Police 1,510.01 PR Batch 00001.02.2025 PERS Misc. Classic ER PR Batch 00001.02.2025 PERS Misc. Classic ER 4,683.07 PR Batch 00001.02.2025 PERS Safety Fire PEPRA ER PR Batch 00001.02.2025 PERS Safety Fire PEPRA ER 7,847.51 PR Batch 00001.02.2025 PERS Safety Fire -ClassicPR Batch 00001.02.2025 PERS Safety Fire -Classic 2,062.46 PR Batch 00001.02.2025 PERS Misc. PEPRA PR Batch 00001.02.2025 PERS Misc. PEPRA 4,861.23 PR Batch 00001.02.2025 PERS Safety Police PEPRPR Batch 00001.02.2025 PERS Safety Police PEPR A ER A ER 10,124.81 PR Batch 00001.02.2025 PERS Safety Police ER PR Batch 00001.02.2025 PERS Safety Police ER 3,915.52 PR Batch 00001.02.2025 PERS Misc. PEPRA ER PR Batch 00001.02.2025 PERS Misc. PEPRA ER 4,936.49 AP Checks by Date - Detail by Check Date (2/13/2025 9:22 AM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
PR Batch 00001.02.2025 PERS Misc. Classic PR Batch 00001.02.2025 PERS Misc. Classic 2,712.00 PR Batch 00001.02.2025 PERS Safety Fire- Classic Ex. PR Batch 00001.02.2025 PERS Safety Fire- Classic Ex. 14.00 PR Batch 00001.02.2025 PERS Safety Fire ER PR Batch 00001.02.2025 PERS Safety Fire ER 5,377.28 Total for this ACH Check for Vendor 3472: 67,694.66
ACH 4707 ICMA-WIRE 401(A) 02/07/2025
PR Batch 00001.02.2025 Def Comp 401(a) ICMAPR Batch 00001.02.2025 Def Comp 401(a) ICMA 250.00 Total for this ACH Check for Vendor 4707: 250.00
87081 3525 Kingsburg Police KPOA 02/07/2025
PR Batch 00001.02.2025 KPOA Union Dues PR Batch 00001.02.2025 KPOA Union Dues 1,160.00 Total for Check Number 87081: 1,160.00
87082 3660 KPFA 02/07/2025
PR Batch 00001.02.2025 Professional Firefighters Asc. PR Batch 00001.02.2025 Professional Firefighters Asc. 720.00 Total for Check Number 87082: 720.00
87083 5081 EXTRA INNINGS LLC DBA VIKINGS BAR AND GRILL 02/07/2025 02/05/2025 Vikings Bar & Grill; Facade Program 2,688.09 Total for Check Number 87083: 2,688.09
Total for 2/7/2025: 167,583.78
Report Total (69 checks): 582,287.52
AP Checks by Date - Detail by Check Date (2/13/2025 9:22 AM) Page 9

CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Pursell & City Council
REPORT FROM: Alexander J. Henderson, ICMA-CM REVIEWED BY: AC AGENDA ITEM: Proposed 2025-2026 Budget Schedule
ACTION REQUESTED: ___Ordinance ___Resolution _ Motion ___Receive/File

EXECUTIVE SUMMARY
Annually, the Council adopts the Budget schedule to identify dates for the development of the city’s operating and capital budget. Staff is asking for any input and recommendation from the Finance Committee to have the Council adopt the schedule at their Feb. 19 regular meeting.

RECOMMENDED ACTION BY CITY COUNCIL

1. Review the proposed schedule and recommend the Council formally adopt the 2025-2026 budget schedule.

POLICY ALTERNATIVE(S)

1. NA

REASON FOR RECOMMENDATION/KEY METRIC

1. Financial Stability

FINANCIAL INFORMATION

PRIOR ACTION/REVIEW
The Finance Committee considered the item during their February 11, 2025 meeting and recommended approval by the City Council.

BACKGROUND INFORMATION
See executive summary.

ATTACHMENTS

1. Proposed 2025-2026 Budget Schedule
Meeting Date: 02/19/2025
Agenda Item: 3
FISCAL IMPACT:

1. Is There A Fiscal Impact? No

2. Is it Currently Budgeted? N/A

3. If Budgeted, Which Line? N/A
2025-2026 City of Kingsburg Budget Schedule
February 2025
11 Special Finance Committee meeting. Recommend Budget Schedule to City Council. 11 Begin personnel costing worksheets and 2024-2025 year-end revenue projections. 13 2025-2026 Capital Improvement Plan (CIP) documents distributed to department heads for review and update.
19 Regular City Council meeting. 2025-2026 budget schedule approved by the City Council. 24 Regular Finance Committee meeting. Possible Recommendations for mid-year 2024-2025 adjustments made to City Council.

March 2025
21 Capital improvement project (CIP) department requests with supporting documentation due to Finance Director for review.
24 Regular Finance Committee meeting.

April 2025
3 Personnel costing worksheets and 2024-2025 revenue projections due from Finance Director.
10 Department Heads complete 2024-2025 year to date and year end revenue and expenditure projections. Department budget requests 2025-2026 due from Department Heads. 14-30 Departmental meetings to discuss individual projections and 2025-2026 operational and CIP requests.
28 Regular Finance Committee meeting.

May 2025
7 Regular City Council meeting. City Council approval of budget guidelines and parameters; review of City Financial Policies. First review and input on 2025-2026 capital improvement projects.
13 Measure E Public Safety Tax Oversight Committee meeting to review 2024-2025 expenditures and 2025-2026 proposed budget. (Final Date TBD by Committee) 21 Regular City Council meeting. City Council review and consideration of special funds (Measure E, CalPERS, Economic Development)
30 Distribution of the City Manager’s 2025-2026 recommended budget.

June 2025
3 Regular City Council meeting (note it is a Tuesday). First reading of City Manager’s recommended budget to the City Council.
18 Regular City Council meeting. Public hearing, final consideration, and approval of 2025- 2026 All-Funds City Budget. Final budget to include organizational goals guided by Strategic Planning initiatives.
* Please note that regular Council meeting dates (1st and 3rd Wednesdays) often include discussion on individual funds, capital improvement, etc.). This is intended to be an outline to help guide discussion but is subject to change.

CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Pursell & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AP AGENDA ITEM: 2025-26 STBG Call for Projects
ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File

EXECUTIVE SUMMARY
On November 22, 2024, the Fresno Council of Governments (FCOG) Policy Board officially initiated the 2025-26 Surface Transportation Block Grant (STBG) Call for Projects. Projects will be awarded based on Competitive Bids.

The grant application packages for the regional bid funds will be submitted on March 3, 2025.

RECOMMENDED ACTION BY CITY COUNCIL

1. Adopt Resolution 2025-008 committing to the timely use of federal and state funding.

POLICY ALTERNATIVE(S)

1. Council could choose not to adopt Resolution 2025-008.

STRATEGIC GOAL(S) MET:

1. Financial Stability.

FINANCIAL INFORMATION

PRIOR ACTION/REVIEW
Staff previously identified and shared with Council the following candidate projects to be submitted for funding consideration.

1. Sierra Street Reconstruction – Rafer Johnson Drive to Bethel Avenue

BACKGROUND INFORMATION
On November 22, 2024, the Fresno Council of Governments (FCOG) Policy Board officially initiated the 2025-26 Surface Transportation Block Grant (STBG) Call for Projects. Projects will be awarded based on Competitive Bids.

The grant application packages for the regional bid funds will be submitted on March 3, 2025.

Staff has prepared the following list of proposed projects that are eligible to receive STBG funding and will be submitted for funding consideration. These projects were identified based on needs that have been observed by staff over the past several years.

1. Sierra Street Reconstruction – Rafer Johnson Drive to Bethel Avenue Staff recommends adopting the resolution committing to the timely use of the federal funding and requests that the Council provide concurrence with the proposed projects to be submitted in the grant applications and/or provide further direction as appropriate.

Meeting Date: 02/19/2025
Agenda Item: 4
FISCAL IMPACT:

1. Is There A Fiscal Impact? No

2. Is it Currently Budgeted? N/A

3. If Budgeted, Which Line? N/A

Page 2 of 2 ends

ATTACHED INFORMATION

1. Resolution 2025-008

2. Map of the project
RESOLUTION NO. 2025-008

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KINGSBURG IN REGARDS

TO FEDERAL TRANSPORTATION PROJECT SELECTION AND IMPLEMENTING

TIMELY USE OF FUNDING
WHERAS, AB 1012 has been enacted into State Law in part to provide for the “timely use” of State and Federal funding; and
WHEREAS, the City of Kingsburg is able to apply for and receive Federal and State funding under the Surface Transportation Block Grant Program;
WHEREAS, the City of Kingsburg desires to ensure that its projects are delivered in a timely manner to preclude the Fresno Region from losing those funds for non-delivery; and WHEREAS, it is understood by the City of Kingsburg that failure for not meeting project delivery dates for any phase of a project may jeopardize federal or state funding to the Region; and WHEREAS, the City of Kingsburg must demonstrate dedicated and available local matching funds; and
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Kingsburg hereby agrees to ensure that all project delivery deadlines for all project phases will be met or exceeded.

BE IT FURTHER RESOLVED, that failure to meet project delivery deadlines may be deemed as sufficient cause for the Fresno Council of Governments Policy Board to terminate an agency’s project and reprogram Federal/State funds as deemed necessary.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Kingsburg does direct its management and engineering staffs to ensure all projects are carried out in a timely manner as per the requirements of AB 1012 and the directive of the City Council of the City of Kingsburg *******
I, Abigail Palsgaard, City Clerk of the City of Kingsburg, do hereby certify that the foregoing resolution was duly passed and adopted at a regular meeting of the Kingsburg City Council held on the 19th day of February, 2025.

Ayes: Councilmembers:

Noes: Councilmembers:

Absent: Councilmembers:

Abstain: Councilmembers:

Abigail Palsgaard, City Clerk
City of Kingsburg

CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Pursell & City Council
REPORT FROM: David Peters, City Engineer REVIEWED BY: AJH AGENDA ITEM: 2025-26 CMAQ Call for Projects
ACTION REQUESTED: ___Ordinance _√__Resolution Motion ______Receive/File

EXECUTIVE SUMMARY
On November 22, 2024, the Fresno Council of Governments (FCOG) Policy Board officially initiated the 2025-26 Congestion Mitigation and Air Quality Improvement (CMAQ) Call for Projects. Projects will be awarded based on both Lifeline and Regional Competitive Bids. The lifeline funding is distributed to each member agency based on a population calculation.

The grant application packages for the regional bid funds will be submitted on March 14, 2025.

RECOMMENDED ACTION BY CITY COUNCIL

1. Adopt Resolution 2025-009 committing to the timely use of federal and state funding.

POLICY ALTERNATIVE(S)

1. None
STRATEGIC GOAL(S) MET:

1. Financial Stability.

FINANCIAL INFORMATION

PRIOR ACTION/REVIEW

1. Staff previously identified and shared with Council the following candidate projects to be submitted for funding consideration.

1. 18th / 19th / 20th Alley Paving from Sierra Street to Mariposa Street

BACKGROUND INFORMATION
On November 22, 2024, the Fresno Council of Governments (FCOG) Policy Board officially initiated the 2025-26 Congestion Mitigation and Air Quality Improvement (CMAQ) Call for Projects. Projects will be awarded based on both Lifeline and Regional Competitive Bids. The lifeline funding is distributed to each member agency based on a population calculation.

Meeting Date: 02/19/2025
Agenda Item: 5
FISCAL IMPACT:

1. Is There A Fiscal Impact? No

2. Is it Currently Budgeted? N/A

3. If Budgeted, Which Line? N/A
The grant application packages for the regional bid funds will be submitted on March 14, 2025.

Staff has prepared the following list of proposed projects that are eligible to receive CMAQ funding and will be submitted for funding consideration. These projects were identified based on needs that have been observed by staff over the past several years.

1. 18th / 19th / 20th Alley Paving from Sierra Street to Mariposa Street Staff recommends adopting the resolution committing to the timely use of the federal funding and requests that the Council provide concurrence with the proposed projects that have been submitted in the grant applications and/or provide further direction as appropriate.

ATTACHED INFORMATION

1. Resolution 2025-009

2. Map of the project
RESOLUTION NO. 2025-009

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KINGSBURG IN REGARDS

TO FEDERAL TRANSPORTATION PROJECT SELECTION AND IMPLEMENTING

TIMELY USE OF FUNDING
WHERAS, AB 1012 has been enacted into State Law in part to provide for the “timely use” of State and Federal funding; and
WHEREAS, the City of Kingsburg is able to apply for and receive Federal and State funding under the Congestion Mitigation and Air Quality Program; WHEREAS, the City of Kingsburg desires to ensure that its projects are delivered in a timely manner to preclude the Fresno Region from losing those funds for non-delivery; and WHEREAS, it is understood by the City of Kingsburg that failure for not meeting project delivery dates for any phase of a project may jeopardize federal or state funding to the Region; and WHEREAS, the City of Kingsburg must demonstrate dedicated and available local matching funds; and
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Kingsburg hereby agrees to ensure that all project delivery deadlines for all project phases will be met or exceeded.

Ayes: Councilmembers:

Noes: Councilmembers:

Absent: Councilmembers:

Abstain: Councilmembers:

Abigail Palsgaard, City Clerk
City of Kingsburg

"We take pride in our uniqueness, which is rooted in a rich heritage which shapes our identity. Together, we celebrate the past, engage the present, and build a future full of possibilities."

1. Money in the past for the cultural village has been used for temporary infrastructure to continue having a pleasant experience. This includes new shade structures and new staging. Additional funds are needed to enhance temporary infrastructures including staging.

2. Written and photo history (along with QR codes and other social media communications) of Kingsburg and our rich heritage.

3. Upgrade free opportunities to experience Kingsburg and the Swedish culture.

4. Create a food map highlighting cultural foods especially those restaurants featuring Swedish cuisine.

5. Create a shopping map for businesses featuring Swedish items and or Kingsburg specific items for sale.

6. Enhancing the Swedish and Kingsburg experience with a booth in the Swedish Cultural Village highlighting products that celebrate our heritage.

7. To enhance the Swedish experience, create a booth to make fresh flower crowns and explain the history of the crowns.

8. Assist vendors in the Swedish Cultural Village with insurance needs.

Most vendors in the Swedish Cultural Village offer more educational information and experiences. The Kingsburg Chamber of Commerce is requiring liability insurance-and the committee is looking for way s to comply with this request by offering assistance with insurance. These vendors can continue to give the cultural experience to Kingsburg and all of our guests.

To summarize, a donation to sponsor the Swedish Cultural Village to accomplish the above items, and more, makes a statement of the dedication that the city of Kingsburg has to continuing our Swedish heritage experience.

Proper recognition through signage and advertising will be given to those who have generously contributed.

To maintain and enhance the Swedish experience in the Swedish Cultural Village during the Swedish Festival, The Committee is asking for a $5,000 sponsorship.

Swedish Festival Committee Request for Sponsorship
City of Kingsburg's Vision Statement:

How the sponsorship funds will enhance the Swedish Cultural Village:

CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Pursell & City Council
REPORT FROM: Daniel Galvez, Public Works Director REVIEWED BY: AJH AGENDA ITEM: 2024/2025 Water Rate Study Update
ACTION REQUESTED: ___Ordinance ___Resolution ____Motion ____Receive/File

EXECUTIVE SUMMARY
The City award Lechowicz & Tseng Municipal Consultants (L&T) the contract to conduct our 2024/2025 Water Rate study. Since awarding the contact City Staff has worked with L&T staff and is ready to present an update on the Water Rate Study.

The update includes the following:
• A detailed cost-of-service analysis.
• A determination of current and future revenue needed to provide water services. • An assessment of the existing customer service fee structure. • Options for changes to the rate structure such as meter fees, conservation fees, bulk water usage, etc. • Requirements for communication to comply with Prop 2018.

L&T has provided a proposed schedule for the rate study, to be completed by July 1, 2025.  Tentative February 19 - Present draft rate options to City Council (information only)  Optional February 24- Finance Committee
 March 5 or 19 - Present Final Report to City Council
 March 28 - Mail Prop 218 notice of rate hearing to customers  April/May - 45-day Prop 218 waiting period; conduct ratepayer outreach  May 16 - Written objections are due (48 days after postmark)  June 3 - Proposition 218 hearing (67 days after postmark)  June 18 - Proposition 218 hearing backup date
 July 1 - Implement new rates absent a majority protest; rate increase will be reflected on August bill for July service
Of the options presented, staff does not believe Option #3, which includes issuance of new debt, is necessary at this time. Of the other two options, Option #1 provides the healthiest fund balance at the end of the 5-year period, but does come with a slightly higher year 1 increase. A higher fund balance will likely shield the need for an increase when we examine rates again in 5 years.

The Finance Committee discussed the options during their meeting on February 11, 2025. They did not request any changes to the proposals and provided direction to present to City Council.

RECOMMENDED ACTION BY CITY COUNCIL

1. Staff is seeking direction on the proposed rate structure to proceed with rate study.

POLICY ALTERNATIVE(S)
Meeting Date: 02/19/2025
Agenda Item: 7

Page 2 of 2 ends

1. Provide alternative direction to staff.

STRATEGIC GOAL(S) MET:

1. Public Safety

2. Preserve the Kingsburg Experience

FINANCIAL INFORMATION

PRIOR ACTION/REVIEW
Prior Action as needed.

BACKGROUND INFORMATION
The City solicited proposals for a water rate study in mid-2024, for the water rate study and selected L&T. This is the same firm that conducted our Solid Waste Rate study in 2022. This information was presented to the Finance Committee in August of 2024, and the City Council awarded the contract in September of 2024. This project is budgeted for this FY. The last water rate increase occurred in 2019.

The City is an Urban water supplier to approximately 4,000 connections. The system is supplied by 7 groundwater wells located within the City limits and uses a grid water main system to deliver to its customers. The City produces and treats water based on short-term water demand. The City chlorinates at each of our well sites and has Granular Activated Carbon treatment at two well locations to continue providing water supplies that meet current potable water standards. The Public Water System has sufficient redundancy to allow for wells and other facilities to be taken offline as needed for maintenance or repairs. Wellhead groundwater treatment facilities have been installed where necessary.

The City completed a 2020 Urban Water Management Plan and water system model update in 2022. The City currently has 1,823 acres of developed land and will impact another 1,411 acres in building out to its current General Plan limits. The model anticipates the City will need to build another 3 (at minimum) new wells as development is completed.

The City of Kingsburg Municipal Water System contains the following:
• 79 miles of pipe (ranging from 2” to 12” in diameter) • 7 wells (4 static + 3 variable frequency)
• 6 pressure relief valves (emergency pressure relief only)

ATTACHED INFORMATION

1. Rate Study– Presentation

2. Water Rate Tables
FISCAL IMPACT:

1. Is There A Fiscal Impact? Yes

2. Is it Currently Budgeted? Yes

3. If Budgeted, Which Line? 318 – Water Enterprise
Water Rate Study
Progress Update
February 19, 2025
Alison Lechowicz
Project Manager

CITY OF KINGSBURG
Background
 Water rates have not been increased since 2019
 Base fee of $32.25 which includes the first 11,000 gallons of water  Tiered rates for use over 11,000 gallons
 Water Fund is an Enterprise Fund -> should be self-supported by rates  Rate study will cover a 5-year period and determine water rates for fiscal years 2025/26 to 2029/30. Rate adjustments are proposed to go into effect each July 1.
 Goals of the rate study are:
 Cover costs of operations, debt repayment, capital projects, and appropriate reserves  Adjust the rate structure to better reflect industry standard practice and Proposition 218 requirements
2 Legal Requirements: Proposition 218
 Governs how property-related charges are adopted
 Covers rates over a maximum 5-year period
 Rates must be based on the reasonable cost of service and proportionally recover costs based on how customers take service
 Procedural requirements:
 Conduct a rate study
 Mail a notice to property owners and ratepayers
 Hold a public hearing a minimum of 45 days after notice is mailed  Rates cannot be adopted if more than 50% of ratepayers submit written protests  NEW January 1, 2025 Exhaustion of Administrative Remedies:
 Customers have the option submit a Written Objection to the rate proposal (must cite specific statutes, rules, constitutional provisions, regulations, and/or cases that are alleged to be violated)
 Failure to submit a Written Objection limits future lawsuits 3 Current Financial Standing
Estimated reserve of $1.2M
4 Revenues
Rate Revenues $2,430,300
Penalties & Interest Earnings $94,600
Total Current Revenues $2,524,900
Ongoing Expenses
O&M $1,601,900
Utilities $409,800
SGMA Costs $581,600
Debt Service $160,000
Total Ongoing Expenses $2,753,300
Net revenues at current rates ($228,400)
Capital Improvement Costs
5 Project Title 2025/26 2026/27 2027/28 2028/29 2029/30 5-Year Funding Total
New Well #17 0 0 0 0 330,000 330,000
SGMA Recharge Projects 200,000 225,000 250,000 275,000 300,000 1,250,000 Water Line Replacements 0 150,000 150,000 150,000 150,000 600,000 Street Valve Replacement 0 100,000 100,000 100,000 100,000 400,000 Other Large Maintenance 150,000 300,000 285,000 285,000 300,000 1,320,000 Total 350,000 775,000 785,000 810,000 1,180,000 3,900,000 Cost of Service Alternatives
6 Cash Flow Option Annual Revenue
Increase
Cumulative
Increase over
5 years
Notes
Opt 1: No new
debt 15%/30%/20%/4%/4% 93%
All capital projects are cash-funded from
rates; FY2029/30 ending balance is
$2.4M
Opt 2: No new
debt w/phased-in
rate increases
10%/30%/15%/15%/10% 107%
All capital projects are cash-funded from
rates; FY2029/30 ending balance is
$2.2M
Opt 3: Debt
financing of $2M 10%/16%/16%/16%/16% 99% $2M of SRF debt financing; FY2029/30 ending balance is $2.4M
Average systemwide revenue increase; impacts on customers will vary. Due to proposed rate structure changes, the initial revenue increase is intentionally lower than subsequent years.

Cash Flow Option Annual Revenue
Increase
Cumulative
Increase over
5 years
Notes
Opt 1: No new
debt 15%/30%/20%/4%/4% 93%
All capital projects are cash-funded from
rates; FY2029/30 ending balance is
$2.4M
Opt 2: No new
debt w/phased-in
rate increases
10%/30%/15%/15%/10% 107%
All capital projects are cash-funded from
rates; FY2029/30 ending balance is
$2.2M
Cash Flow Option Annual Revenue
Increase
Cumulative
Increase over
5 years
Notes
Opt 1: No new
debt 15%/30%/20%/4%/4% 93%
All capital projects are cash-funded from
rates; FY2029/30 ending balance is
$2.4M
OPTION 1 Cash Flow
7 OPTION 2 Cash Flow
8 OPTION 3 Cash Flow
9 Initial rate design proposal
 Phase-out 11,000 gallon water allotment; bill all water usage  Volume rate is the same for all options
 Recovers utilities, maintenance, and a portion of staffing and engineering costs related to the delivery of water to customers
 Proposed to increase by 4% annually
 Volume rate calculation reflects estimated 5% water conservation  Base fees are scaled based on meter size
 American Water Works Association standard
 Fees based on maximum capacity of each meter
 Fees for up to 1” meters, 2” meters, and 4” meters
 Base fee recovers fixed operating costs plus debt service and capital costs 10 Option 1 Rate Impacts
11 Proposed
Current Meter Size
Meter
Ratio 2025/26 2026/27 2027/28 2028/29 2029/30
Base Fee $32.25 Up to 1" 1.0 $31.53 $46.05 $58.51 $60.85 $63.28 (Includes 11,000 gallons) 2" 3.2 $100.90 $147.36 $187.23 $194.72 $202.50 4" 10.0 $315.30 $460.50 $585.10 $608.50 $632.80
Volume Rates ($/1,000 gal)
11 to 22 $0.80 All use $1.23 $1.28 $1.34 $1.39 $1.44
22 to 34 $0.95
Above 34 $1.14
Option 1 Rate Impacts Continued
12 Proposed
Example Bills Current 2025/26 2026/27 2027/28 2028/29 2029/30 Low User (8,000 gal)
Base Fee $32.25 $31.53 $46.05 $58.51 $60.85 $63.28
Usage $0.00 $9.84 $10.24 $10.72 $11.12 $11.52
Total $32.25 $41.37 $56.29 $69.23 $71.97 $74.80
28% 36% 23% 4% 4%
Average User (16,000 gal)
Base Fee $32.25 $31.53 $46.05 $58.51 $60.85 $63.28
Usage $4.00 $19.68 $20.48 $21.44 $22.24 $23.04
Total $36.25 $51.21 $66.53 $79.95 $83.09 $86.32
41% 30% 20% 4% 4%
High User (24,000 gal)
Base Fee $32.25 $31.53 $46.05 $58.51 $60.85 $63.28
Usage $10.70 $29.52 $30.72 $32.16 $33.36 $34.56
Total $42.95 $61.05 $76.77 $90.67 $94.21 $97.84
42% 26% 18% 4% 4%
Option 2 Rate Impacts
13 Proposed
Current Meter Size
Meter
Ratio 2025/26 2026/27 2027/28 2028/29 2029/30
Base Fee $32.25 Up to 1" 1.0 $29.31 $43.17 $51.88 $61.98 $69.49 (Includes 11,000 gallons) 2" 3.2 $93.79 $138.14 $166.02 $198.34 $222.37 4" 10.0 $293.10 $431.70 $518.80 $619.80 $694.90
Volume Rates ($/1,000 gal)
11 to 22 $0.80 All use $1.23 $1.28 $1.34 $1.39 $1.44
22 to 34 $0.95
Above 34 $1.14
Option 2 Rate Impacts Continued
14 Proposed
Example Bills Current 2025/26 2026/27 2027/28 2028/29 2029/30 Low User (8,000 gal)
Base Fee $32.25 $29.31 $43.17 $51.88 $61.98 $69.49
Usage $0.00 $9.84 $10.24 $10.72 $11.12 $11.52
Total $32.25 $39.15 $53.41 $62.60 $73.10 $81.01
21% 36% 17% 17% 11%
Average User (16,000 gal)
Base Fee $32.25 $29.31 $43.17 $51.88 $61.98 $69.49
Usage $4.00 $19.68 $20.48 $21.44 $22.24 $23.04
Total $36.25 $48.99 $63.65 $73.32 $84.22 $92.53
35% 30% 15% 15% 10%
High User (24,000 gal)
Base Fee $32.25 $29.31 $43.17 $51.88 $61.98 $69.49
Usage $10.70 $29.52 $30.72 $32.16 $33.36 $34.56
Total $42.95 $58.83 $73.89 $84.04 $95.34 $104.05
37% 26% 14% 13% 9%
Option 3 Rate Impacts
15 Proposed
Current Meter Size
Meter
Ratio 2025/26 2026/27 2027/28 2028/29 2029/30
Base Fee $32.25 Up to 1" 1.0 $29.31 $36.45 $45.06 $55.14 $66.95 (Includes 11,000 gallons) 2" 3.2 $93.79 $116.64 $144.19 $176.45 $214.24 4" 10.0 $293.10 $364.50 $450.60 $551.40 $669.50
Volume Rates ($/1,000 gal)
11 to 22 $0.80 All use $1.23 $1.28 $1.34 $1.39 $1.44
22 to 34 $0.95
Above 34 $1.14
Option 3 Rate Impacts Continued
16 Proposed
Example Bills Current 2025/26 2026/27 2027/28 2028/29 2029/30 Low User (8,000 gal)
Base Fee $32.25 $29.31 $36.45 $45.06 $55.14 $66.95
Usage $0.00 $9.84 $10.24 $10.72 $11.12 $11.52
Total $32.25 $39.15 $46.69 $55.78 $66.26 $78.47
21% 19% 19% 19% 18%
Average User (16,000 gal)
Base Fee $32.25 $29.31 $36.45 $45.06 $55.14 $66.95
Usage $4.00 $19.68 $20.48 $21.44 $22.24 $23.04
Total $36.25 $48.99 $56.93 $66.50 $77.38 $89.99
35% 16% 17% 16% 16%
High User (24,000 gal)
Base Fee $32.25 $29.31 $36.45 $45.06 $55.14 $66.95
Usage $10.70 $29.52 $30.72 $32.16 $33.36 $34.56
Total $42.95 $58.83 $67.17 $77.22 $88.50 $101.51
37% 14% 15% 15% 15%
Rate Survey – Winter Use
17 Rate Survey – Avg Use
18 Rate Survey – Summer Use
19 Rate Design Considerations
 Phase-out 11,000 gallon water allotment; bill all water usage  Uniform or tiered volume rates; tiered rates would be based on PG&E costs to pump water at peak times
 Drought rates for water shortage emergencies
 Irrigation meter fees (domestic meter fee less fire protection costs)  Private fire line rates
 Inside City vs. outside City rates
20 Rate Study Schedule
 March 19 - Present Final Report to City Council
 March 28 - Mail Prop 218 notice of rate hearing to customers  April/May - 45-day Prop 218 waiting period; conduct ratepayer outreach  May 16 - Written objections are due (48 days after postmark)  June 3 - Proposition 218 hearing (67 days after postmark)  June 18 - Proposition 218 hearing backup date
 July 1 - Implement new rates absent a majority protest; rate increase will be reflected on August bill for July service
21 Wrap Up
22 1

DRAFT TABLES
City of Kingsburg
Water Rate Study
February 11, 2025
Table 1: Current Monthly Rates
WATER RATES (For residential customers that do not have water meters.) RESIDENCE - Inside City Limit up to 10,000 Sq. Ft. $39.00 RESIDENCE - Inside City Limit 10,000 to 15,000 Sq. Ft. $51.30 RESIDENCE - Inside City Limit Over 15,000 Sq. Ft. $63.55 RESIDENCE - Outside City Limit up to 10,000 Sq. Ft. $41.60 RESIDENCE - Outside City Limit 10,000 to 15,000 Sq. Ft. $42.30 RESIDENCE - Outside City Limit Over 15,000 Sq. Ft. $67.10 MULTI-UNIT APARTMENTS - Flat Rate (Per Unit) $34.30
WATER RATES (For Residential, Multi-family, Outside the City Limits and Commercial with water meters.)
Effective June 1, 2019
0 - 11,000 gallons $32.25 base charge
11,001 - 22,000 gallons $0.80 per 1,000 gal
22,001 - 34,000 gallons $0.95 per 1,000 gal
Above 34,001 gallons $1.14 per 1,000 gal
2 Table 2: Current Rate Revenues (FY2023/24)
Customer Class No. of Accounts
No. of
Units
Monthly Flat
Charge per
Unit
Estimated
Annual
Revenue
% of
Total
Metered Customers
Single Family Residential 3,666 3,676 $32.25 $1,422,612 59% Multifamily Residential 76 249 $32.25 $96,363 4%
Commercial 261 332 $32.25 $128,484 5%
Kingsburg High School 1 1 $32.25 $387 0%
Subtotal Metered Customers 4,004 4,258 $1,647,846 68%
Unmetered Customers
Residential - Up to 10,000 sq ft 40 40 $39.00 $18,720 1% Residential - 10,000 to 15,000 sq ft 6 6 $51.30 $3,694 0% Residential - Over 15,000 sq ft 5 5 $63.55 $3,813 0%
Multifamily Residential 80 825 $34.30 $339,570 14%
Subtotal Unmetered Customers 131 876 $365,797 15%
Total Fixed Revenues 4,135 5,134 $2,013,643 83%
All Metered Customers
Gallons in Tier
[1]
Rate per
Thousand
Gallons
Usage
in Tier
(1,000 gal)
Estimated
Annual
Revenue
% of
Total
Tier 1 (Allotment) 0 - 11,000 $0.00 409,798 $0 0%
Tier 2 11,001 - 22,000 $0.80 192,217 $153,774 6%
Tier 3 22,001 - 34,000 $0.95 86,205 $81,895 3%
Tier 4 Above 34,001 $1.14 158,742 $180,966 7%
Total Volume Revenues 846,962 $416,634 17%
Total Rate Revenues $2,430,277 100%
1 - Gallons included in each tier are scaled upward based on the number of units for multifamily residential customers. For example, the Tier 1 allotment for a duplex (2 units) is 22,000 gallons rather than 11,000. 3 Table 3: Typical Single Family Bills Under Current Rates AVERAGE MONTHLY BILL (16,000 gallons)
Fee Description Current
# of
Units
Total
Charges
Base Charge $32.25 X 1 $32.25
Volume Rates $/1,000 gal
0 - 11,000 $0.00 X 11 $0.00
11,001 - 22,000 $0.80 X 5 $4.00
22,001 - 34,000 $0.95 X 0 $0.00
Above 34,001 $1.14 X 0 $0.00
16 $4.00
Total Monthly Bill $36.25
TYPICAL WINTER MONTHLY BILL (8,000 gallons)
Fee Description Current
# of
Units
Total
Charges
Base Charge $32.25 X 1 $32.25
Volume Rates $/1,000 gal
0 - 11,000 $0.00 X 8 $0.00
11,001 - 22,000 $0.80 X 0 $0.00
22,001 - 34,000 $0.95 X 0 $0.00
Above 34,001 $1.14 X 0 $0.00
8 $0.00
Total Monthly Bill $32.25
TYPICAL SUMMER MONTHLY BILL (24,000 gallons)
Fee Description Current
# of
Units
Total
Charges
Base Charge $32.25 X 1 $32.25
Volume Rates $/1,000 gal
0 - 11,000 $0.00 X 11 $0.00
11,001 - 22,000 $0.80 X 11 $8.80
22,001 - 34,000 $0.95 X 2 $1.90
Above 34,001 $1.14 X 0 $0.00
24 $10.70
Total Monthly Bill $42.95
4 Table 4: Number of Meters
Meter Size 5/8" 3/4" 1" 2" 4" Total
Metered Customers
Single Family Residential 0 2 3,667 1 0 3,670
Multifamily Residential 0 0 71 1 0 72
Commercial 2 4 117 141 2 266
Kingsburg High School 0 0 1 1 0 2
City 0 0 1 0 0 1
Total Metered Customers 2 6 3,857 144 2 4,011
Residential Unmetered Customers
Up to 10,000 Sq. Ft. (small) 42
10,000 to 15,000 Sq. Ft. (medium) 6
Over 15,000 Sq. Ft. (large) 5
Multifamily Residential Accounts 80
Total Unmetered Customers 133
Total 4,144
Note: the City does not bill private fire service lines and does not have an inventory of fire service connections. Private fire service lines are not included in the table above.

Table 5: Estimated Water Use for Rate Design (1,000 gallons) Currently metered customers (Table 2) 846,962
Less 5% conservation of currently metered customers (42,348) Proposed to be metered single family residential accounts [1] 10,920 Proposed to be metered multifamily residential accounts [2] 49,500 Estimated water use 865,034
1 – Based on 16,000 gallons per month for small currently unmetered single family lot size, 20,000 gallons per month for the medium unmetered single family residential lot size, and 30,000 gallons per month for the large currently unmetered single family residential lot size. 2 – Based on 5,000 gallons per month for 825 currently unmetered multifamily dwelling units 5 Table 6: Number of Meter Equivalents
Meter Size
# of
Customers
Operating
Capacity (gpm)
[1]
Meter
Ratio [2]
# of Meter
Equivalents
[3]
3/4", 5/8", & 1" 3,865 50 1.00 3,865.0
2" 144 160 3.20 460.8
4" 2 500 10.00 20.0
Currently metered customers 4,011 4,345.8
Residential Unmetered Customers
Up to 10,000 Sq. Ft. 40 1.00 40.0
10,000 to 15,000 Sq. Ft. 6 1.00 6.0
Over 15,000 Sq. Ft. 5 1.00 5.0
Multifamily Residential Accounts (1") [4] 40 50 1.00 40.0 Multifamily Residential Accounts (2") [4] 40 160 3.20 128.0 Total currently unmetered customers 131 219.0
Total meter equivalents for rate design 4,564.8
Gpm – gallons per minute
1 – maximum operating capacity of each meter size
2 – Ratio of the maximum operating capacity of each meter size compared to the capacity of a 1” meter 3 - # of customers multiplied by the meter ratio
4 - There are currently 80 unmetered multifamily accounts that will be metered in the coming year. For rate design, it is estimated that 40 accounts will be served by 1" meters and 40 accounts will be served by 2" meters)
6 Table 7: Capital Improvement Projects
Project Title 2025/26 2026/27 2027/28 2028/29 2029/30 5-Year Funding Total
New Well Site - Test Well #17 0 0 0 0 330,000 330,000
Water Meters /Register Heads 0 40,000 40,000 40,000 40,000 160,000 Annual Well Site Maintenance 0 60,000 60,000 60,000 60,000 240,000 Efficiency Testing 0 15,000 0 0 15,000 30,000
Water Conservation Turf 0 15,000 15,000 15,000 15,000 60,000 Fire Hydrants 0 25,000 25,000 25,000 25,000 100,000
Water Line Replacements 0 150,000 150,000 150,000 150,000 600,000 Street Valve Replacement 0 80,000 80,000 80,000 80,000 320,000 Sample Station Replacements 0 10,000 10,000 10,000 10,000 40,000 Backflow Replacement at City Sites 0 5,000 5,000 5,000 5,000 20,000 Recharge Projects 200,000 225,000 250,000 275,000 300,000 1,250,000 Large Maintenance 150,000 150,000 150,000 150,000 150,000 750,000 Total 350,000 775,000 785,000 810,000 1,180,000 3,900,000 Table 8: Cash Flow Options
Cash Flow Option Revenue Increases for each
year of the next 5 years
Cumulative Increase
over 5 years Notes
Opt 1: No new debt 15%/30%/20%/4%/4% 93% All capital projects are cash-funded from rates; FY2029/30 ending balance is $2.4M
Opt 2: No new debt
w/phased-in rate increases 10%/30%/15%/15%/10% 107% All capital projects are cash-funded from rates; FY2029/30 ending balance is $2.2M Opt 3: Debt financing of $2M 10%/16%/16%/16%/16% 99% $2M of SRF debt financing; FY2029/30 ending balance is $2.4M
Note: not every customer will receive the % increases to their bills shown here due to changes in rate design; the first year revenue increase is intentionally kept low in order to mitigate rate shock due to rate structure changes 7 Table 9: Cash Flow Option 1 – No new debt
Projected: Years 1 - 5 (Prop 218 Period)
2025/26 2026/27 2027/28 2028/29 2029/30
Rate Increase 15% 30% 20% 4% 4%
Date of Rate Change Jul 1, 2025 Jul 1, 2026 Jul 1, 2027 Jul 1, 2028 Jul 1, 2029 Beginning Fund Balance $1,200,000 $887,200 $880,100 $1,477,600 $2,108,000

REVENUES
Water Rate Revenues 2,794,800 3,633,200 4,359,800 4,534,200 4,715,600 Penalty Charges 65,000 65,000 65,000 65,000 65,000
Interest 29,600 29,600 29,600 29,600 29,600
Total Revenues 2,889,400 3,727,800 4,454,400 4,628,800 4,810,200

EXPENSES
Operating Expenses +4% +4% +4% +4% +4%
Wages and Benefits 914,200 950,800 988,800 1,028,400 1,069,500 Supplies, Insurance, Vehicles 185,100 192,500 200,200 208,200 216,500 System Maintenance 109,200 113,600 118,100 122,800 127,700 Utilities 426,200 443,200 460,900 479,300 498,500
SGMA Fees 600,000 624,000 649,000 675,000 702,000
Professional Services 150,800 156,800 163,100 169,600 176,400 City Overhead & Audit 306,700 319,000 331,800 345,100 358,900 Subtotal Operating 2,692,200 2,799,900 2,911,900 3,028,400 3,149,500 Net Operating Revenues 197,200 927,900 1,542,500 1,600,400 1,660,700 Non-Operating Expenses
Total Capital Projects 350,000 775,000 785,000 810,000 1,180,000 Debt Service 160,000 160,000 160,000 160,000 160,000
Total Expenses 3,202,200 3,734,900 3,856,900 3,998,400 4,489,500 Total Net Revenues (312,800) (7,100) 597,500 630,400 320,700 Ending Fund Balance $887,200 $880,100 $1,477,600 $2,108,000 $2,428,700 Reserve Fund Target [1] 1,506,100 1,560,000 1,616,000 1,674,200 1,734,800 Target Met? No No No Yes Yes
Coverage Ratio (1.20x) [2] 1.23 5.80 9.64 10.00 10.38
Target Met? yes yes yes yes yes
1 – 50% of operating costs plus the annual debt service cost 2 – Ratio of net operating revenues to debt service cost; the target is 1.20 or above 8 Table 10: Cash Flow Option 2 – No new debt w/phased-in rate increases Projected: Years 1 - 5 (Prop 218 Period)
2025/26 2026/27 2027/28 2028/29 2029/30
Rate Increase 10% 30% 15% 15% 10%
Date of Rate Change Jul 1, 2025 Jul 1, 2026 Jul 1, 2027 Jul 1, 2028 Jul 1, 2029 Beginning Fund Balance $1,200,000 $765,700 $600,700 $835,000 $1,527,300

REVENUES
Water Rate Revenues 2,673,300 3,475,300 3,996,600 4,596,100 5,055,700 Penalty Charges 65,000 65,000 65,000 65,000 65,000
Interest 29,600 29,600 29,600 29,600 29,600
Total Revenues 2,767,900 3,569,900 4,091,200 4,690,700 5,150,300

REVENUES
Water Rate Revenues 2,673,300 3,101,000 3,597,200 4,172,800 4,840,400 Penalty Charges 65,000 65,000 65,000 65,000 65,000
Interest 29,600 29,600 29,600 29,600 29,600
Subtotal Operating 2,767,900 3,195,600 3,691,800 4,267,400 4,935,000 New Debt Issuance 0 2,000,000 0 0 0
Total Revenues 2,767,900 5,195,600 3,691,800 4,267,400 4,935,000

EXPENSES
Operating Expenses
Wages and Benefits 914,200 950,800 988,800 1,028,400 1,069,500 Supplies, Insurance, Vehicles 185,100 192,500 200,200 208,200 216,500 System Maintenance 109,200 113,600 118,100 122,800 127,700 Utilities 426,200 443,200 460,900 479,300 498,500
SGMA Fees 600,000 624,000 649,000 675,000 702,000
Professional Services 150,800 156,800 163,100 169,600 176,400 City Overhead & Audit 306,700 319,000 331,800 345,100 358,900 Subtotal Operating 2,692,200 2,799,900 2,911,900 3,028,400 3,149,500 Net Operating Revenues 75,700 395,700 779,900 1,239,000 1,785,500 Non-Operating Expenses
Total Capital Projects 350,000 775,000 785,000 810,000 1,180,000 Existing Debt Service 160,000 160,000 160,000 160,000 160,000 New Debt Service [1] 0 0 108,700 108,700 108,700
Total Debt Service 160,000 160,000 268,700 268,700 268,700 Total Expenses 3,202,200 3,734,900 3,965,600 4,107,100 4,598,200 Total Net Revenues (434,300) 1,460,700 (273,800) 160,300 336,800 Ending Fund Balance $765,700 $2,226,400 $1,952,600 $2,112,900 $2,449,700 Reserve Fund Target [2] 1,506,100 1,559,950 1,615,950 1,674,200 1,734,750 Target Met? No Yes Yes Yes Yes
Coverage Ratio (1.20x) [3] 0.47 2.47 2.90 4.61 6.64
Target Met? no yes yes yes yes
1 – State Revolving Fund (SRF) loan payment based on 3.5% interest over 30 years 2 – 50% of operating costs plus the annual debt service cost 3 – Ratio of net operating revenues to debt service cost; the target is 1.20 or above 10 Table 12: O&M Cost Allocation
Projected Base + Meters & Base + Meters &
Operating Expense 2025/26
Extra
(Volume)
Customer Service
(Fixed)
Extra
(Volume)
Customer Service
(Fixed)
Wages and Benefits 914,200 50.0% 50.0% 457,100 457,100
Supplies, Insurance, Vehicles 185,100 0.0% 100.0% 0 185,100 System Maintenance 109,200 100.0% 0.0% 109,200 0
Utilities 426,200 100.0% 0.0% 426,200 0
SGMA Fees 600,000 0.0% 100.0% 0 600,000
Professional Services 150,800 50.0% 50.0% 75,400 75,400 City Overhead & Audit 306,700 0.0% 100.0% 0 306,700
Total O&M 2,692,200 1,067,900 1,624,300
Total % 39.67% 60.33%
11 Table 13: Option 1 Rate Calculation
2025/26 2026/27 2027/28 2028/29 2029/30
Total O&M 2,692,200 2,799,900 2,911,900 3,028,400 3,149,500 Volume (40%) 1,067,900 1,110,600 1,155,000 1,201,200 1,249,200 Fixed (60%) 1,624,300 1,689,279 1,756,853 1,827,141 1,900,205 Fixed (60%) 1,624,300 1,689,279 1,756,853 1,827,141 1,900,205 Net of Misc Rev (94,600) (94,600) (94,600) (94,600) (94,600) Net Fixed O&M 1,529,700 1,594,679 1,662,253 1,732,541 1,805,605 Debt Service 156,000 156,000 156,000 156,000 156,000
Capital & Reserves 41,200 771,921 1,386,547 1,444,459 1,504,795 Total Revenue
Requirement 2,794,800 3,633,200 4,359,800 4,534,200 4,715,600 Volume Revenue $1,067,900 $1,110,600 $1,155,000 $1,201,200 $1,249,200 Usage (1,000 gal) 865,034 865,034 865,034 865,034 865,034 Rate per 1,000 gal $1.23 $1.28 $1.34 $1.39 $1.44

4.1% 4.7% 3.7% 3.6%
O&M Fixed 1,529,700 1,594,679 1,662,253 1,732,541 1,805,605 Debt 160,000 160,000 160,000 160,000 160,000
Capital & Reserves 37,200 767,921 1,382,547 1,440,459 1,500,795 Total Meter Fee 1,726,900 2,522,600 3,204,800 3,333,000 3,466,400 Divided by Meter Eqv. 4,565 4,565 4,565 4,565 4,565
O&M Fixed $27.93 $29.11 $30.35 $31.63 $32.96
Debt $2.92 $2.92 $2.92 $2.92 $2.92
Capital & Reserves $0.68 $14.02 $25.24 $26.30 $27.40
Total Meter Fee $31.53 $46.05 $58.51 $60.85 $63.28

46.1% 27.1% 4.0% 4.0%
12 Table 14: Option 2 Rate Calculation
2025/26 2026/27 2027/28 2028/29 2029/30
Total O&M 2,692,200 2,799,900 2,911,900 3,028,400 3,149,500 Volume (40%) 1,067,900 1,110,600 1,155,000 1,201,200 1,249,200 Fixed (60%) 1,624,300 1,689,279 1,756,853 1,827,141 1,900,205 Fixed (60%) 1,624,300 1,689,279 1,756,853 1,827,141 1,900,205 Net of Misc Rev (94,600) (94,600) (94,600) (94,600) (94,600) Net Fixed O&M 1,529,700 1,594,679 1,662,253 1,732,541 1,805,605 Debt Service 75,700 156,000 156,000 156,000 156,000
Capital & Reserves 0 614,021 1,023,347 1,506,359 1,844,895 Total Revenue
Requirement 2,673,300 3,475,300 3,996,600 4,596,100 5,055,700 Volume Revenue $1,067,900 $1,110,600 $1,155,000 $1,201,200 $1,249,200 Usage (1,000 gal) 865,034 865,034 865,034 865,034 865,034 Rate per 1,000 gal $1.23 $1.28 $1.34 $1.39 $1.44

4.1% 4.7% 3.7% 3.6%
O&M Fixed 1,529,700 1,594,679 1,662,253 1,732,541 1,805,605 Debt 75,700 160,000 160,000 160,000 160,000
Capital & Reserves 0 610,021 1,019,347 1,502,359 1,840,895 Total Meter Fee 1,605,400 2,364,700 2,841,600 3,394,900 3,806,500 Divided by Meter Eqv. 4,565 4,565 4,565 4,565 4,565
O&M Fixed $27.93 $29.11 $30.35 $31.63 $32.96
Debt $1.38 $2.92 $2.92 $2.92 $2.92
Capital & Reserves $0.00 $11.14 $18.61 $27.43 $33.61
Total Meter Fee $29.31 $43.17 $51.88 $61.98 $69.49

47.3% 20.2% 19.5% 12.1%
13 Table 15: Option 3 Rate Calculation
2025/26 2026/27 2027/28 2028/29 2029/30
Total O&M 2,692,200 2,799,900 2,911,900 3,028,400 3,149,500 Volume (40%) 1,067,900 1,110,621 1,155,047 1,201,259 1,249,295 Fixed (60%) 1,624,300 1,689,279 1,756,853 1,827,141 1,900,205 Fixed (60%) 1,624,300 1,689,279 1,756,853 1,827,141 1,900,205 Net of Misc Rev (94,600) (94,600) (94,600) (94,600) (94,600) Net Fixed O&M 1,529,700 1,594,679 1,662,253 1,732,541 1,805,605 Debt Service 75,700 153,400 262,100 262,100 262,100
Capital & Reserves 0 242,300 517,800 976,900 1,523,400
Total Revenue
Requirement 2,673,300 3,101,000 3,597,200 4,172,800 4,840,400 Volume Revenue $1,067,900 $1,110,621 $1,155,047 $1,201,259 $1,249,295 Usage (1,000 gal) 865,034 865,034 865,034 865,034 865,034 Rate per 1,000 gal $1.23 $1.28 $1.34 $1.39 $1.44

4.1% 4.7% 3.7% 3.6%
O&M Fixed 1,529,700 1,594,679 1,662,253 1,732,541 1,805,605 Debt 75,700 262,100 262,100 262,100 262,100
Rate Funded Capital 0 133,600 517,800 976,900 1,523,400 Total Meter Fee 1,605,400 1,990,379 2,442,153 2,971,541 3,591,105 Divided by Meter Eqv. 4,565 4,565 4,565 4,565 4,565
O&M Fixed $27.93 $29.11 $30.35 $31.63 $32.96
Debt $1.38 $4.78 $4.78 $4.78 $4.78
Capital & Reserves $0.00 $2.56 $9.93 $18.73 $29.21
Total Meter Fee $29.31 $36.45 $45.06 $55.14 $66.95

24.4% 23.6% 22.4% 21.4%
14 Table 16: Rate Comparison
OPTION 1 Proposed
Current Meter Size Meter Ratio 2025/26 2026/27 2027/28 2028/29 2029/30 Base Fee $32.25 Up to 1" 1.0 $31.53 $46.05 $58.51 $60.85 $63.28 2" 3.2 $100.90 $147.36 $187.23 $194.72 $202.50
4" 10.0 $315.30 $460.50 $585.10 $608.50 $632.80
Volume Rates ($/1,000 gal)
11 to 22 $0.80 All use $1.23 $1.28 $1.34 $1.39 $1.44
22 to 34 $0.95
Above 34 $1.14
Unmetered (per dwelling unit)
Up to 10,000 sq ft $39.00 [1] $51.21 $66.53 $79.95 $83.09 $86.32 10,000 to 15,000 sq ft $51.30 [2] $68.43 $84.45 $98.71 $102.55 $106.48 Over 15,000 sq ft $63.55 [3] $86.88 $103.65 $118.81 $123.40 $128.08 Multifamily $34.30 [4] $43.83 $58.85 $71.91 $74.75 $77.68 OPTION 2 Proposed
Current Meter Size Meter Ratio 2025/26 2026/27 2027/28 2028/29 2029/30 Base Fee $32.25 Up to 1" 1.0 $29.31 $43.17 $51.88 $61.98 $69.49 2" 3.2 $93.79 $138.14 $166.02 $198.34 $222.37
4" 10.0 $293.10 $431.70 $518.80 $619.80 $694.90
Volume Rates ($/1,000 gal)
11 to 22 $0.80 All use $1.23 $1.28 $1.34 $1.39 $1.44
22 to 34 $0.95
Above 34 $1.14
Unmetered (per dwelling unit)
Up to 10,000 sq ft $39.00 [1] $48.99 $63.65 $73.32 $84.22 $92.53 10,000 to 15,000 sq ft $51.30 [2] $66.21 $81.57 $92.08 $103.68 $112.69 Over 15,000 sq ft $63.55 [3] $84.66 $100.77 $112.18 $124.53 $134.29 Multifamily $34.30 [4] $41.61 $55.97 $65.28 $75.88 $83.89 The City plans to meter currently unmetered customers. However, should the metering process take longer than expected, the City can apply the unmetered rates shown above. 1 – Based on the 1” meter fee plus 16,000 gallons of usage 2 – Based on the 1” meter fee plus 30,000 gallons of usage 3 – Based on the 1” meter fee plus 45,000 gallons of usage 4 – Based on the 1” meter fee plus 10,000 gallons of usage 15 OPTION 3 Proposed
Current Meter Size Meter Ratio 2025/26 2026/27 2027/28 2028/29 2029/30 Base Fee $32.25 Up to 1" 1.0 $29.31 $36.56 $45.06 $55.14 $66.95 2" 3.2 $93.79 $116.99 $144.19 $176.45 $214.24
4" 10.0 $293.10 $365.60 $450.60 $551.40 $669.50
Volume Rates ($/1,000 gal)
11 to 22 $0.80 All use $1.23 $1.28 $1.34 $1.39 $1.44
22 to 34 $0.95
Above 34 $1.14
Unmetered (per dwelling unit)
Up to 10,000 sq ft $39.00 [1] $48.99 $57.04 $66.50 $77.38 $89.99 10,000 to 15,000 sq ft $51.30 [2] $66.21 $74.96 $85.26 $96.84 $110.15 Over 15,000 sq ft $63.55 [3] $84.66 $94.16 $105.36 $117.69 $131.75 Multifamily $34.30 [4] $41.61 $49.36 $58.46 $69.04 $81.35 The City plans to meter currently unmetered customers. However, should the metering process take longer than expected, the City can apply the unmetered rates shown above. 1 – Based on the 1” meter fee plus 16,000 gallons of usage 2 – Based on the 1” meter fee plus 30,000 gallons of usage 3 – Based on the 1” meter fee plus 45,000 gallons of usage 4 – Based on the 1” meter fee plus 10,000 gallons of usage 16 Table 17: Average Single Family Bill Comparison
(1” Meter, 16,000 gallons of Use – average use over 12 months of the year) Current 2025/26 2026/27 2027/28 2028/29 2029/30
OPTION 1
Average User (16,000 gal)
Base Fee $32.25 $31.53 $46.05 $58.51 $60.85 $63.28
Usage $4.00 $19.68 $20.48 $21.44 $22.24 $23.04
Total Monthly Bill $36.25 $51.21 $66.53 $79.95 $83.09 $86.32 41% 30% 20% 4% 4%
OPTION 2
Average User (16,000 gal)
Base Fee $32.25 $29.31 $43.17 $51.88 $61.98 $69.49
Usage $4.00 $19.68 $20.48 $21.44 $22.24 $23.04
Total Monthly Bill $36.25 $48.99 $63.65 $73.32 $84.22 $92.53 35% 30% 15% 15% 10%
OPTION 3
Average User (16,000 gal)
Base Fee $32.25 $29.31 $36.45 $45.06 $55.14 $66.95
Usage $4.00 $19.68 $20.48 $21.44 $22.24 $23.04
Total Monthly Bill $36.25 $48.99 $56.93 $66.50 $77.38 $89.99 35% 16% 17% 16% 16%
17 Table 18: Average Single Family Winter Bill Comparison (1” Meter, 8,000 gallons of Use) Current 2025/26 2026/27 2027/28 2028/29 2029/30
OPTION 1
Winter Bill (8,000 gal)
Base Fee $32.25 $31.53 $46.05 $58.51 $60.85 $63.28
Usage $0.00 $9.84 $10.24 $10.72 $11.12 $11.52
Total Monthly Bill $32.25 $41.37 $56.29 $69.23 $71.97 $74.80 28% 36% 23% 4% 4%
OPTION 2
Winter Bill (8,000 gal)
Base Fee $32.25 $29.31 $43.17 $51.88 $61.98 $69.49
Usage $0.00 $9.84 $10.24 $10.72 $11.12 $11.52
Total Monthly Bill $32.25 $39.15 $53.41 $62.60 $73.10 $81.01 21% 36% 17% 17% 11%
OPTION 3
Winter Bill (8,000 gal)
Base Fee $32.25 $29.31 $36.45 $45.06 $55.14 $66.95
Usage $0.00 $9.84 $10.24 $10.72 $11.12 $11.52
Total Monthly Bill $32.25 $39.15 $46.69 $55.78 $66.26 $78.47 21% 19% 19% 19% 18%
18 Table 19: Average Single Family Summer Bill Comparison (1” Meter, 24,000 gallons of Use) Current 2025/26 2026/27 2027/28 2028/29 2029/30
OPTION 1
Summer Bill (24,000 gal)
Base Fee $32.25 $31.53 $46.05 $58.51 $60.85 $63.28
Usage $10.70 $29.52 $30.72 $32.16 $33.36 $34.56
Total Monthly Bill $42.95 $61.05 $76.77 $90.67 $94.21 $97.84 42% 26% 18% 4% 4%
OPTION 2
Summer Bill (24,000 gal)
Base Fee $32.25 $29.31 $43.17 $51.88 $61.98 $69.49
Usage $10.70 $29.52 $30.72 $32.16 $33.36 $34.56
Total Monthly Bill $42.95 $58.83 $73.89 $84.04 $95.34 $104.05 37% 26% 14% 13% 9%
OPTION 3
Summer Bill (24,000 gal)
Base Fee $32.25 $29.31 $36.56 $45.06 $55.14 $66.95
Usage $10.70 $29.52 $30.72 $32.16 $33.36 $34.56
Total Monthly Bill $42.95 $58.83 $67.28 $77.22 $88.50 $101.51 37% 14% 15% 15% 15%

CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Pursell & City Council
REPORT FROM: Christina Windover, Assistant City Manager REVIEWED BY: AJH AGENDA ITEM: Space Needs Assessment Proposals
ACTION REQUESTED: ___Ordinance ___Resolution _ Motion ___Receive/File

EXECUTIVE SUMMARY
The City of Kingsburg received five proposals in response to our RFP for a City Hall Space Needs Assessment.

After reviewing each proposal, staff recommended Griffin Structures as the most complete response to our RFP. The costs proposed were significantly greater than originally planned and budgeted for, therefore the Finance Committee directed staff to negotiate with Griffin Structures to ensure the scope and costs proposed effectively meet our needs. Their revised proposal included a reduced scope of upfront services, considering the desire to focus on a new location rather than extensive review of existing facilities. This resulted in a 12% reduction from the original fee, brining it down to $109,500 from $125,000.

The Finance Committee reviewed the proposal from Griffin Structures and recommended staff seek direction from the Council on whether to move forward with the revised scope Space Needs Assessment for City Hall.

During the City Council Meeting, council members expressed concern regarding the reduced cost of the Space Needs Assessment but ultimately directed staff to finalize an agreement with Griffin Structures for Council approval at a future meeting. After the meeting, staff received a reference for a local architecture, engineering, and interior design and project management firm, Integrated Designs by Soman Inc. Staff met with the firm to discuss our project needs and received a proposal for a site needs assessment for a new City Hall which is included in the packet.

The Integrated Designs proposal highlights include three phases of work:

1. Assessment and Conceptual Design – pricing determined based on whether the city wants a unique conceptual design or an existing conceptual design.

2. Construction documents/plan approval/bidding

3. Construction administration
Integrated Designs proposal fees range from $45,000 (existing design) to $60,000 (new conceptual design).

Fees for Phase Two and Three would be determined based on the design scope chosen by the city.

Ultimately, the Integrated Designs proposal scope is more limited than the Griffin Structures proposal. Staff sought direction from the Finance Committee to determine if the reduced scope of work proposed by Integrated Designs is a more appropriate option for the City Hall Space Needs Assessment or if we should move forward with the Professional Services Agreement with Griffin Structures per Council’s previous direction. The Finance Committee recommended both proposals be presented to council for further direction during the January 27, 2025 Finance Committee meeting.

Meeting Date: 02/19/2025
Agenda Item: 8

RECOMMENDED ACTION BY CITY COUNCIL

1. Staff is seeking input and direction from the Council on whether we should hire Griffin Structures or Integrated Designs for a City Hall Space Needs Assessment.

POLICY ALTERNATIVE(S)

1. The Council could choose to provide alternative direction to staff.

REASON FOR RECOMMENDATION/KEY METRIC

1. Meets all current Strategic Goals

FINANCIAL INFORMATION

PRIOR ACTION/REVIEW
The City Council approved $75,000 to hire a firm to conduct a City Hall Space Needs Assessment (General Gov.

Impact Fees) in the FY 2024-2025 Budget.

BACKGROUND INFORMATION
See Executive Summary.

ATTACHMENTS

1. Integrated Designs Proposal

2. Griffin Structures Proposal
FISCAL IMPACT:

1. Is There A Fiscal Impact? Yes

2. Is it Currently Budgeted? Yes: up to$75,000

3. If Budgeted, Which Line? 201 – Impact Fees
integrated designs by SOMAM, Inc.

Architecture  Engineering  Interior Design  Project Management 6011 N. Fresno St. Suite 130 ▪ Fresno, California 93710 Phone (559) 436-0881 ▪ Fax (559) 436-0887
E-Mail: [email protected]

PROPOSAL
DATE: December 6, 2024
TO: Alexander Henderson
City of Kingsburg

FROM: Curtis Flynn
RE: Architectural fee proposal for a site needs assessment for a new City Hall for the City of Kingsburg
Our Architectural fee proposal for a site needs assessment for a new City Hall for the City of Kingsburg is as follows:

Scope of work
The project scope of work consists of performing a site needs assessment for a new City Hall on a City owned 3-acre parcel. The new City Hall will consist of new City Council chambers, offices for the city manager and department heads, offices and work areas for staff, conference rooms, restrooms, and related spaces to support the facility. The assessment will evaluate the development of the site including site utilities, parking, and landscaping.

The assessment will include multiple meetings with the city staff to determine current space needs and to plan for future growth.

A conceptual design package will be provided that will include site plans, floor plans, elevations, renderings, and conceptual cost estimates for the new facility.

Phases of work
Our fee will be separated into three phases as follows:

Phase One – Assessment and Conceptual Design
An assessment of facility needs will be conducted with City Staff and a conceptual design package prepared.

Two options are available to the city:

Option one: Develop a new and unique conceptual design
Option two: Develop a conceptual design based upon a previously used design.

Phase Two – Construction documents/ plan approval/ bidding Once phase one is completed and the city wishes to proceed with the development of the project. We would then provide an architectural and engineering fee for the following:

Prepare construction documents and specifications including architectural, civil engineering, structural engineering, plumbing engineering, mechanical engineering, electrical engineering, fire protection engineering, and landscaping and irrigation. Update cost estimates. Obtain city agency department approvals.

Assist the city with bidding the project
Phase Three – Construction administration
Once phase two is completed and the city wishes to proceed with the construction of the project. We would then provide an architectural and engineering fee for the following:

Construction administration service including construction meetings, processing RFI’s, submittals, change orders, punch lists, and close out documents.

Fees:

Phase One
Option One: $60,000 (new and unique design)
Option Two: $45,000 (utilize a previous design)
Phase Two
The fee will be prepared and submitted to the city for approval once Phase One is completed and approved by the city.

Phase Three
The fee will be prepared and submitted to the city for approval once Phase Two has been completed and the bid has been awarded.

Additional services
Additional services will be per the city standard agreement and our hourly rates as follows:

HOURLY TIME
Principal $185.00/Hour
Professional $150.00/Hour
Sub-Professional $ 90.00/Hour
Clerical $ 60.00/Hour
Schedule:

It is anticipated that it will take approximately 2 to 4 months to complete Phase One once the notice to proceed is given.

Items to be furnished by the city
• Topo Survey
• Soils Report
• Testing labs
• Title report
• As-Built Drawings
• City Fees
• Fire Hydrant Tests
We would be happy to meet with you to discuss the fees in more detail and to answer any questions you may have.

Thank you for considering our firm
Curtis Flynn
Conceptual Design
New City Hall
City of Reedley
October 6, 2023
New City Hall
City of Reedley
Site Plan
New City Hall
City of Reedley
Floor Plan – Level One
New City Hall
City of Reedley
Floor Plan – Level Two
New City Hall
City of Reedley
Exterior Elevations
New City Hall
City of Reedley
Exterior Elevations
New City Hall
City of Reedley
Exterior View – 8
th Street
New City Hall
City of Reedley
Exterior View – 8
th Street
New City Hall
City of Reedley
Exterior View – Parking Lot
New City Hall
City of Reedley
Interior View – Main Lobby
New City Hall
City of Reedley
Interior View – Council Chamber
New City Hall
City of Reedley
Presented by:

Integrated Designs by SOMAM, Inc.

CITY OF KINGSBURG
City Hall Site Needs Assessment & Alternatives Analysis Report SEPTEMBER 10, 2024

C O U N T Y O F O R A N G E

CIVIC CENTER S A N B E R N A R D I N O C O U N T Y

DOWNTOWN MASTER PLAN

S A N J U A N C A P I S T R A N O

HOUSING & CITY HALL

L A C A N A D A

FLINTRIDGE CITY HALL

VISALIA CIVIC CENTER

C O U N T Y O F O R A N G E

CIVIC CENTER

E A S T V A L E

CIVIC CENTER

V I S A L I A E M E R G E N C Y

COMMUNICATIONS CENTER

S A N J A C I N T O

CIVIC CENTER

TABLE OF CONTENTS

1. Cover Letter 1

2. Firm Introduction 2

3. Staffing 3

4. Qualifications 7

5. Approach, Program & Work Sample 11

6. Schedule 14

7. Assumptions, Exceptions & Statements 15

8. Signature Sheet 16

9. Costs 17
Why Griffin Structures?
Significant
experience with:

City Halls
Council Chambers
Civic Centers
Historic Buildings
Facilities Needs
Assessments
20-Year Plans
Design Management
Construction
Management
43 years of experience in public sector
Concept to Keys delivery, leading the
completion of City Hall and Civic Centers.

Team with experience local to the City
of Kingsburg, including the Visalia
Civic Center and additional noteworthy
projects.

Highlighted
Projects:

County of Orange Civic
Center
Visalia Civic Center
Visalia Emergency
Communications Center
San Bernardino County
Downtown Master Plan
Eastvale Civic Center
OCERS Headquarters
OCTA Headquarters
50+ Additional Projects
Expertise in managing the re-imagining
of centuries-old public amenities in order
to address current and future space
requirements.

1. Cov er L etter GRIFFIN STRUCTURES 1
1 TECHNOLOGY DR BUILDING I SUITE 829 | IRVINE, CA | 949 497 9000 | GRIFFINSTRUCTURES.COM September 10, 2024
City of Kingsburg
Attention: Abigail Palsgaard, City Clerk
RE: RFP for City Hall Site Needs Assessment & Alternatives Analysis Report Dear Ms. Palsgaard & Evaluation Committee,
Griffin Structures is pleased to present its proposal to assist the City of Kingsburg in providing Site Needs Assessment and Alternatives Analysis Report as it pertains to its City Hall. We understand the City is seeking to provide comprehensive insights into both existing utilization of its facilities and future space need requirements, offering a thoughtful framework for the systematic development of City services, administration, and programs.

Ultimately, the resulting report will provide a well-rounded set of recommendations, complete with cost estimates, that will serve as a guide for making informed decisions about future city development. This will require a team of experienced professionals with a portfolio of developing facilities master plans that are being or have been implemented for public agencies.

Griffin Structures Inc., a California S-Corporation founded in 1981, is a full-service program and construction management (PMCM) firm that advises and leads clients to successfully built projects. For nearly four decades, Griffin has served as a trusted Program and Construction Manager to municipalities and agencies across the state.

We have teamed with our long-standing partner and nationally recognized design firm, COAR Design Group, with whom we’ve worked with for over a decade. Inclusive of your main point-of-contact, Dustin Alamo, our team of Program Analysts and Cost Estimating specialists, in collaboration with COAR have successfully worked together over numerous years to develop strategies and approaches to public real estate development. It’s this partnership that sets us apart from our competition as an integrated project team, leveraging the strengths of our planning, design, construction and outreach teams, as well as our own internal PMCM resources focused on developing realistic, costeffective solutions that align with the City’s expectations.

TO SUMMARIZE, WE OFFER THE FOLLOWING KEY BENEFITS:
• Our demonstrated, specialized team has worked on virtually every product type ranging in size, complexity and budget. This includes dozens of City Halls, Council Chambers and relevant public administrative facilities. • A team with local familiarity, including the Visalia Civic Center, Emergency Communications Center, and additional projects. We have also initiated work with the City of Selma for its Fire Station #3 project as well. • Griffin Structures has also served as a developer in assembling Public-Private Partnership (P3) deals and can provide an additional benefit to the City in terms of creative financing alternatives as well as consultation on alternative project delivery methods.

These strategic factors distinguish our value-added service approach and are essential to the success of this project.

The Griffin team is well qualified and immediately available to begin. Thank you for this opportunity to propose, and please feel free to reach out to us or our references at your discretion.

We look forward to the opportunity to serve the City,
Dustin Alamo, CCM, LEED AP, DRE Broker #01930629
Vice President & Project Manager
C: (949) 280-4441 | E: [email protected]

2. F ir m I ntr o d ucti o n GRIFFIN STRUCTURES 2

INTRODUCTION
Griffin Structures, Inc. is a California corporation and a diversified Project and Construction Management (Owner’s Representative) firm serving the public and private sector.

We have built in excess of $2B in public sector facilities, the scope of these projects ranging from $1M to over $1.5B.

A unique aspect of our firm lies, not only in our
unparalleled portfolio of city hall and public sector
administrative facilities, but in our robust team of
specialists with direct teaming experience for projects similar to your project.

LOCAL FAMILIARITY
Griffin Structures possesses a great deal of relevant experience local to the City of Kingsburg. This experience includes, but is not limited to, our work with the City of Visalia for its Civic Center, the Visalia Emergency Communications Center, as well as the City of Selma.

KEY CONTACT
Project Manager and Vice President of Strategic
Services, Dustin Alamo, will be your proposal
contact and is also the individual with authority
to bind the company.

Dustin Alamo, Vice President
C: 949.280.4441 | O: 949.497.9000 x263
[email protected]
1 Technology Drive, Bldg i, Suite 829
Irvine, CA 92618
'MINIMUM QUALIFICATIONS'
Griffin Structures hereby confirms we satisfy the following requirements as necessitated by the City:

1. Have adequate staff, equipment, technical, and
financial resources for performance, or have the ability to obtain such resources that are required for performance, including a demonstrated ability to meet work schedule
time frames and deliverables.

Griffin Structures employs a robust team of experts
specializing in your exact needs, as well as demonstrated experience in meeting aggressive time frames both under budget and ahead of schedule. We also offer a wealth of available services available at the following link of which the City can utilize to accomplish its goals for this project.

Click here or visit the following link:
www.tinyurl.com/GSIServices

2. Have a satisfactory record of performance.

We encourage the City review our relevant project
experience and associated client references which can
attest to our commitment to Excellence in Project Delivery.

3. Be an Equal Opportunity Employer.

Griffin Structures, as an Equal Opportunity Employer,
takes pride in exceeding industry standard for racial
equity, diversity, and inclusion within our organization and in the subconsultants that we partner with throughout
the state of California. We recognize the growing need
to foster relationships with all Disadvantaged Business Enterprises to ensure the participation and advancement of underrepresented groups.

3. S t a ffing GRIFFIN STRUCTURES 3
In order to offer the highest value to the City, we have included a highly experienced, comprehensive team of individuals to provide specialty services for this project. We hereby confirm all of our proposed team members are able to perform the services as listed in the RFP.
• Project Manager and Vice President of Strategic Services, Dustin Alamo, will serve as the point-of-contact for this project, while working with the team to ensure the City's scheduling and financial expectations are met throughout the duration of our services. He will also lead the team in conducting outreach to ensure integration of the City's community. • Program Analysts, Ariana Ramzian and Krista Beatie will support Dustin Alamo and the team in regards to Needs Assessments, Projections and Programming.
• Project Architect with COAR Design Group, Jeff Katz, will work with the program team to translate the architectural program into floor plan layouts in order to develop the best solutions for the City. • Cost Estimator, Ryan Craven, will work hand-in-hand with Dustin Alamo to generate conceptual statements of probable costs for each conceptual plan.

Griffin Structures is headquartered in Irvine, California with an office in Santa Clara, California.

Staffing & Organization
Dustin Alamo

CCM, LEED AP, DRE
Project Manager
Krista Beatie
Program Analyst

S P A T I A L

ASSESSMENT
Ariana Ramzian
Program Analyst

C O N C E P T U A L

DEVELOPMENT
COST

ESTIMATING OUTREACH
Jeff Katz
Project Architect
Ryan Craven
Cost Estimator
Dustin Alamo
Project Manager
COAR Design Group
Project Team

3. S t a ffing GRIFFIN STRUCTURES 4
Dustin Alamo
CCM, LEED AP, DRE BROKER #01930629
Vice President, Strategic Services

EDUCATION
Bachelor of Architecture, University of
Colorado, Boulder

CERTIFICATION
State of California Licensed Real Estate
Broker
Certified Construction Manager (CCM)
LEED Accredited Professional

AFFILIATIONS
U.S. Green Building Council, Member
Construction Management Association of
America, Member
State of California Licensed Real Estate
Broker DRE #01930629

YEARS OF EXPERIENCE
20 QUALIFICATIONS
Dustin serves as the Vice President of Preconstruction Services for Griffin Structures, Inc. His primary responsibilities include the executive management of all needs assessment and master planning projects ranging by facility type, including corporate yards, administration facilities, library and cultural arts buildings, law enforcement facilities, fire safety facilities, utility facilities, and others.

Dustin is skilled at developing long-term facility plans which incorporate future space requirements, phasing considerations, and capital funding mechanisms such as bonds, repositioning real estate assets, and public private partnerships (P3).

REPRESENTATIVE EXPERIENCE
County of Orange Civic Center, Santa Ana, CA
County of Orange Facilities Strategic Plan, CA
San Bernardino County Downtown Master Plan, CA
San Jacinto Civic Center, CA
Eastvale Civic Center & City Hall, CA
Rancho Palos Verdes Civic Center & Council Chambers, CA Visalia Civic Center, CA
Visalia Emergency Communications Center, CA
Orange County Employees Retirement System (OCERS)
Headquarters, Santa Ana, CA
San Juan Capistrano Housing & City Hall, CA
San Bernardino County High Desert Government Center,
Hesperia, CA
Covina Civic Center Pre-Development, CA
Cupertino Interim City Hall Pre-Development, CA
La Canada Flintridge City Hall, CA
Lake Forest Civic Center Pre-Development, CA
Montebello City Hall Pre-Development, CA
San Bernardino County 323 Court Street, Public Defenders’ Building, CA
UC Santa Barbara Cabrillo Park Pre-Development, CA
Watsonville Civic Center, CA
Yorba Linda City Hall Pre-Development, CA
Irvine Capital Planning Study, CA

3. S t a ffing GRIFFIN STRUCTURES 5

REPRESENTATIVE EXPERIENCE
County of Orange Civic Center, Santa Ana, CA
County of Orange Facilities Strategic Plan, CA
San Bernardino County Downtown Master
Plan, CA
San Jacinto Civic Center, CA
Eastvale Civic Center & City Hall, CA
San Juan Capistrano Housing & City Hall, CA
Cupertino City Hall Pre-Development, CA
Laguna Beach City Hall, CA
OCERS Headquarters, Santa Ana, CA
Years of Experience: 6
Education: Master of Arts, Interior Architecture & Design, Academy of Art University; Bachelor of Science, Managerial Economics, University of California, Davis
Ariana conducts needs assessments and effectively interviews stakeholders, analyzes data, and formulates recommendations for operational efficiency. Ariana utilizes her process skills to then prepare staff and space projections while organizing an assortment of detailed documentation in an orderly, logical manner. Ariana develops building and needs assessments, feasibility studies, master plans, and technical reports.

Ariana Ramzian
Program Analyst

REPRESENTATIVE EXPERIENCE
County of Orange Civic Center, Santa Ana, CA
County of Orange Facilities Strategic Plan, CA
San Bernardino County Downtown Master
Plan, CA
San Jacinto Civic Center, CA
Eastvale Civic Center & City Hall, CA
Laguna Beach City Hall, CA
OCERS Headquarters, Santa Ana, CA
Years of Experience: 7
Education: Master of Interior Architecture Chatham University; Bachelor of Science, Brigham Young University
As a Program Analyst for Griffin Structures, Krista Beatie serves in our Strategic Services division to assist the Griffin Structures team to provide early programming for all client types. With a Master’s in Interior Architecture at Chatham University, Krista Beatie has served on a variety of project types, from public safety facilities, educational institutions to commercial architecture and design.

Through her education and experience, Krista has developed a passion for sustainability and holistic design, assisting her clients to realize the full potential of their space.

Krista Beatie
Program Analyst

3. S t a ffing GRIFFIN STRUCTURES 6

REPRESENTATIVE EXPERIENCE
Encinitas City Hall Accessibility Survey and
Feasibility Study, CA
San Diego Administration Facility Needs
Assessment, CA
Irwindale Police & City Hall Facilities
Assessment and Recommendations, CA
Vacaville Corporation Yard & Administration
Building, CA
Vista Corporation Yard Administration
Building, CA
Imperial Beach Library, CA
Mickey Cafagna Community Center, CA
Years of Experience: 40
Education: Bachelor of Architecture, California Polytechnic State University, San Luis Obispo
Certification/Licenses: Professional Architect, CA, 018223; LEED Green Associate 23093
Jeff Katz began his career after graduating with honors from Cal Poly State University in San Luis Obispo with his bachelor’s degree in architecture. Jeff has always focused on serving the communities around him by providing architectural services for public administrative facilities, police stations, fire stations, libraries, corporation yards, recreation centers and more. With four decades of experience, Jeff's collaborative and engaging style, practical and straightforward approach, and years of proven experience make him a valuable asset.

Jeff Katz

AIA, NCARB, LEED GA
Project Architect

REPRESENTATIVE EXPERIENCE
County of Orange Civic Center, Santa Ana, CA
County of Orange Facilities Strategic Plan, CA
San Bernardino County Downtown Master
Plan, CA
San Jacinto Civic Center, CA
Eastvale Civic Center & City Hall, CA
Rancho Palos Verdes Civic Center & Council
Chambers, CA
Visalia Civic Center, CA
Visalia Emergency Communications Ctr, CA
OCERS Headquarters, Santa Ana, CA
San Juan Capistrano Housing & City Hall, CA
Years of Experience: 17
Education: Bachelor of Science, Construction Engineering, National University, Costa Mesa
Certification/Licenses: Certified Public Estimator (CPE); Construction Manager in Training (CMIT)
Ryan is an expert in value engineering and construction cost estimating, including master planning, conceptual, schematic design development, and construction document phases. He is a skilled mediator, participating in change order preparation, validation, and negotiation. He has reconciliation experience with general contractors and subcontractors, and communicates well with all design team members, promoting open-door dialogue and effective project solutions.

Ryan Craven

CPE, CMIT
Cost Estimator

4. Q u a lific a ti o ns GRIFFIN STRUCTURES 7

COUNTY OF ORANGE CIVIC CENTER & FACILITIES STRATEGIC PLAN SANTA ANA, CA

DESCRIPTION
This 20-year master planned civic center was managed by Griffin Structures and is intended to improve the County’s operational efficiency by unifying departments in a central facility. The civic center encompasses over 500,000 SF and was completed ahead of schedule and under budget by
$8.1M. Our team has assisted the County in developing an additional $1B master plan for the next 20 years as well.

This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.

REFERENCE
County of Orange; Thomas A. "Mat" Miller; Chief Real Estate Officer; (714) 834-2345; [email protected]

RELEVANCY
Public Administrative Facility; Needs Assessment; 20-Year Projection; Concept to Keys VALUE + SIZE
$1,400,000,000
1,500,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.

SAN BERNARDINO COUNTY DOWNTOWN MASTER PLAN SAN BERNARDINO, CA

DESCRIPTION
Griffin Structures is providing PMCM / Owner’s
Representative services for the Downtown Government
Campus. This comprehensive master plan will optimize
building conditions, merge departments, accommodate
future growth, and leverage private sector opportunities.

Scheduled for 2028 completion, this project will follow a phased plan implemented over the next five years to ensure uninterrupted operations to civic operations.

This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.

REFERENCE
County of San Bernardino; Rene Glynn; Supervising Project Manager, Real Estate Services; (909) 771-1223; [email protected]

RELEVANCY
City Hall; Public Administrative Facility; Needs Assessment; 20-Year Projection; Concept to Keys
VALUE + SIZE
$600,000,000
629,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.

Qualifications

4. Q u a lific a ti o ns GRIFFIN STRUCTURES 8

SAN JACINTO CIVIC CENTER SAN JACINTO, CA

DESCRIPTION
Griffin Structures is assisting the City of San Jacinto in the development of its new Civic Center which will serve as the new hub for City administrative functions, equipped with a City Council Chambers, Business and Event Center. Outdoor amenities may include an outdoor plaza with essential
gathering space and outdoor amphitheater, as well as an on-site parking structure and retail facilities.

This 'Concept to Keys' project will proceed to
Construction Management services following our
Strategic Services / Programming efforts.

REFERENCE
City of San Jacinto; Robert Johnson; City Manager; (951) 487-7330; [email protected]

RELEVANCY
Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
>$30,000,000
>40,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.

SAN JUAN CAPISTRANO MIXED-USE HOUSING & CITY HALL SAN JUAN CAPISTRANO, CA

DESCRIPTION
Griffin is assisting the City with the development of the new three-story, 50-unit apartment building with low-income/ permanent supportive housing, as well as a new, two-story 16,338 SF City Hall. The City Hall will include a combination of offices, workstations, common areas, and supportive
facilities to support the City’s workforce, while the lowincome/permanent supportive housing building will feature one manager unit and 49 housing units.

This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.

REFERENCE
City of San Juan Capistrano; Charlie View; Assistant City Manager; (949) 220-4467; [email protected]

RELEVANCY
City Hall; Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
$15,000,000
16,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.

4. Q u a lific a ti o ns GRIFFIN STRUCTURES 9

EASTVALE CIVIC CENTER & CITY HALL EASTVALE, CA

DESCRIPTION
Griffin Structures is providing Owner’s Representative, Program, and Construction Management services for the new Civic Center to be located within the area of the Leal Master Plan. The civic hub will include a new City Hall, Library, Senior Center/Downtown Community Center, Police Station, Fire Station, associated outdoor space, and placemaking elements to establish a strong civic identity for the City.

This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.

REFERENCE
City of Eastvale, Former Construction Manager; City of Menifee, Current Assist. City Manager; Bryan Jones; (510) 789-5823; [email protected]

RELEVANCY
City Hall; Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
$109,000,000
>90,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.

RANCHO PALOS VERDES CIVIC CENTER SAN JUAN CAPISTRANO, CA

DESCRIPTION
Following the completion of its master plan, the City of Rancho Palos Verdes is looking to redevelop its existing Civic Center into a new focal point of the community.

Nestled adjacent within the Alta Vicente Nature Preserve, the new Civic Center will feature a community center, public plaza, Sheriff’s substation, emergency operations center, public works maintenance yard, council chambers, helipad, amphitheater, café, dog park, trailhead facilities.

This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.

REFERENCE
Lincoln Lo; Former Deputy Director of Public Works, Rancho Palos Verdes; Current Deputy Director/City Engineer, Irvine; (949) 724-7325; [email protected]

RELEVANCY
Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
$125,400,000
670,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.

4. Q u a lific a ti o ns GRIFFIN STRUCTURES 1 0

VISALIA CIVIC CENTER & EMERGENCY COMMUNICATIONS CENTER VISALIA, CA

DESCRIPTION
Following Griffin Structures’ completion of the Visalia Emergency Communications Center (VECC), we are now
assisting the City in the construction of its Public Safety Office Building (50,000 SF), Evidence Processing/Storage Building (16,500 SF) and Council Chambers (10,500 SF). The Public Safety Office Building will contain Police Department (PD) Administration functions, as well as the City of Visalia (COV) Finance Department.

REFERENCE
City of Visalia; Mike Porter; Civil Engineer; (559) 713-4412; [email protected]

RELEVANCY
Public Administrative Facility; Local Project (Visalia) VALUE + SIZE
$93,000,000
>75,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.

OCERS HEADQUARTERS SANTA ANA, CA

DESCRIPTION
Griffin Structures is serving the Orange County Employees Retirement System (OCERS) to provide Owner’s
Representation and Program Management as it sets forth on the development of its new 80,000 SF Headquarters building.

The new administrative facility will include multiple meeting rooms, as well as a number of offices to serve a variety of functions.

This 'Concept to Keys' project will proceed to
Construction Management services following our
Strategic Services / Programming efforts.

REFERENCE
Orange County Employees Retirement System (OCERS); Brenda Shott; Assistant CEO; (714) 558-6201; [email protected]

RELEVANCY
Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
>$70,000,000
80,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.

5. A p p r o a c h, Pr o gr am & Wo r k Samp le GRIFFIN STRUCTURES 11 Project Understanding & Approach
The City of Kingsburg is seeking to undertake a comprehensive assessment and analysis of its City Hall site, located at 1401 Draper St., Kingsburg, CA. This project involves conducting a Facilities Needs Assessment to evaluate the current functionality of the City Hall, identifying deficiencies, and determining both current and future space requirements.

Additionally, the City aims to develop and analyze multiple alternatives to address these needs, providing a comparative analysis of each option. The ultimate goal is to present findings and recommendations to the City Council to guide informed decisions about the future of the City Hall facilities.

To ensure the success of this project, we have assembled a team of experts with a proven track record of working together on similar projects. Our team, detailed in the Team Qualifications section, includes technical facility needs assessment specialists, program managers, architects, project cost estimating professionals, highest and best use real estate experts, and funding/financing strategists. Each specialist skill is leveraged to address and resolve the various components of the project, and our program management expertise ensures a unified delivery of information and recommendations to the City. Griffin Structures is uniquely suited for this role given our extensive experience providing similar services to agencies across California for the past 43 years. We offer a comprehensive, "concept to keys" portfolio and knowledge base, ensuring projects are completed on schedule and within budget.

Project Workplan
The proposed work plan to develop a City Hall Needs Assessment for the City of Kingsburg is built on four key steps, each with various components and tasks.

Project Initiation
Establish Criteria
City Objectives /
Parameters
Technical Data
Collection
Facility & Site
Program Survey
Stakeholder
Interviews
Program
Development
Staff & Spatial
Projections
Develop Space
Standards
Parking Demand
Analysis
Goal Setting
Public Input Building & Site
Development
Alternatives
Analysis
Implementation
Schedule / Delivery
Construction Costs
Final Reporting /
Presentations
Step 1: Existing Conditions Step 2: 20-Yr Space Step 3: Goal Setting Step 4: Alternatives Analysis 1 2 3 4 5 6
1A 2A 3A 4A 5A
2B 3B 5B
3C 5C

5. A p p r o a c h, Pr o gr am & Wo r k Samp le GRIFFIN STRUCTURES 12 Project Workplan
The proposed work plan to develop a City Hall Needs
Assessment for the City of Kingsburg is built on six key steps, each with various components and tasks.

STEP 1: EXISTING CONDITIONS
Project Initiation: We will lead a project kickoff
meeting with the City's project team to identify and
refine project goals and objectives, establish the
Project Steering Group and City stakeholders, and
present and adjust our proposed process, timetable,
and key deliverables. A key component of this task is
the presentation, review, and acceptance of various
City Objectives/Parameters, including site survey
protocols, critical elements from previous work, survey and interview schedules, outreach considerations,
presentation dates, and relevant guidelines regarding
deliverables. During this meeting, we will also discuss issues and challenges noted by the City regarding its
site and facilities needs and conditions. Clear and
consistent communication protocols will be established, with Dustin Alamo serving as the single point of contact for the Griffin Structures team.

Technical Survey: A survey of the current facilities
will be conducted to understand how each building is
utilized and its general condition from an aesthetic and functionality perspective. This will involve reviewing
how facilities are being utilized and understanding the functionality from the perspective of City operations.

This information will form the foundation for our
programming task. We will develop and request a
program/questionnaire from the City, and our team will
gather data to conduct a thorough survey of the current facilities. This step includes stakeholder interviews to gather insights on the usage and condition of the site
and buildings.

S T E P 2 : 2 0 - Y E A R P R O G R A M

PROJECTION
As the Technical Survey concludes, we will translate
interviews with key City staff into staffing and space
projections. These projections will address current
and future staffing requirements, space usage and
issues, office space needs, technological integrations, Council Chambers considerations, one-stop-shop
opportunities, multi-functional spaces, computer/server system requirements, and special needs for HVAC,
electrical, plumbing, or other engineering systems. We
will develop a parking demand analysis model tailored
to various uses, including employee vehicle projections, fleet projections, and visitor projections.

Staff & Spatial Projections: We will assess the
information received from interviews and other sources
to evaluate long-term staffing requirements. Using
our established space needs analysis methodology
and approved workstation space allocation standards,
we will present a complete Space Program, including
staffing assumptions, space standards, and detailed
backup articulating the existing conditions of space use today. The program will include a tabulation of current space requirements and long-term space requirements,
integrating the concept of decentralization. Space
allocation options for workstations will be introduced
in the Project Initiation phase and modified based on
the site survey, inventory of space usage, and individual key-staff interviews. The City will review and comment
on these space needs presentations and reviews.

Parking Demand Analysis: Once the programmatic
municipal uses have been identified for future
projections and the anticipated private sector uses,
we will develop a parking demand analysis model.

This model will consider employee vehicle projections,
fleet projections, visitor projections, and review code requirements for the uses in play to compare demand
versus a code computation model. Understanding the
timing of parking needs on site is crucial, as different components may require varying levels of parking at
different times of the day.

5. A p p r o a c h, Pr o gr am & Wo r k Samp le GRIFFIN STRUCTURES 13 STEP 3: GOAL SETTING
Based on the findings of the Facilities Needs
Assessment, we will collaborate with the City Council,
public, and City staff to identify goals for the City Hall site. This process includes presenting the assessment
results at a community input meeting and a City
Council meeting. The community input meeting aims to
share the findings with the public and gather input on
future goals for the site. We will develop a strategy for maximizing attendance and community engagement,
leading the public outreach effort, and producing all
necessary displays and presentations. At the Council
Meeting, we will present ideas from the public input
meeting and work with the City Council to narrow down
these goals, providing direction for the subsequent
alternatives analysis. This collaborative effort ensures that the goals for the City Hall site are well-informed by both public input and the strategic vision of the City Council.

STEP 4: ALTERNATIVES ANALYSIS
Our team will develop three alternative solutions for
the City Hall site, each addressing existing issues and guiding the City toward achieving its identified goals.

The alternatives will include written descriptions,
conceptual site plans, quantitative data on area
breakdowns for proposed uses and functions, cost
estimates, and qualitative analyses of each alternative's strengths and weaknesses.

Development of Alternatives: Each alternative will
include a written description of the proposed solution, a conceptual site plan illustrating the layout and design, quantitative data detailing the area breakdown for
each proposed use and function, and cost estimates for
implementation. A qualitative analysis will highlight the strengths and weaknesses of each alternative, providing a comprehensive overview of the potential benefits and
challenges. Our team will work closely with City staff to ensure that each alternative aligns with the identified goals and addresses the existing issues effectively.

Recommendation and Report Preparation: Based on the
analysis, the consultant will recommend the most viable alternative. The final deliverable will be a complete
Alternatives Analysis Report, ready for publication. This report will include all the findings from the Facilities Needs Assessment, public input, council goals, and
the detailed analysis of the proposed alternatives.

The report will be designed to provide a clear and
comprehensive overview of the options, enabling the
City Council to make informed decisions about the
future of the City Hall facilities.

Final Presentation: The project will culminate in a
final presentation to the City Council. During this
presentation, we will summarize the entire project
process, from the initial needs assessment through
the development and analysis of alternatives. We
will present our recommended alternative, supported
by detailed data and analysis, and provide a clear
rationale for our recommendation. This presentation
will be designed to facilitate discussion and decisionmaking, ensuring that the City Council has all the information they need to move forward confidently.

By following this structured approach, we aim to
deliver a thorough and actionable plan for the future
of Kingsburg City Hall, ensuring that the facilities can meet the City's needs for years to come.

Sample Report(s)
Please click the link here to review our sample report(s).

This information can also be accessed via the following link:
www.tinyurl.com/KingsburgSamples

6. S c h e d ule GRIFFIN STRUCTURES 14
Schedule
Please find our proposed schedule below. More detailed correlating information is available within the Costs section of our proposal. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 1 PROJECT INITIATION
Kickoff Meeting
2 TECHNICAL SURVEY
Data Collection
Plan Measurements & Takeoffs
Staff Interviews
3 PROGRAM DEVELOPMENT
Staff Projections
Workshop
Space Program Projections
Parking Demand Projections
4 GOAL SETTING
Outreach Plan Development
Survey
Outreach Mtg. / Council Mtg.
5 ALTERNATIVES ANALYSIS
Conceptual Design Options
Budget/Schedule Development
Final Reporting & Presentation
Week:

7. Assu m p ti o ns , Ex ce p ti o ns & S t a te m ents GRIFFIN STRUCTURES 15

ASSUMPTIONS UPON WHICH THIS PROPOSAL IS BASED
Please refer to page 11 of our proposal to view our proposed Workplan, which also details the 'assumptions upon which this proposal is based'. Thank you.

EXCEPTIONS
Given that the City's Standard Form Professional Services Agreement (Appendix A) was not provided within the City's Request for Proposal or the procurement website, we respectfully request, and welcome, the opportunity to review and discuss the Professional Services Agreement in good faith negotiation with the City upon receipt.

STATEMENTS
• We hereby confirm Griffin Structures' proposal is a firm offer for a minimum 90-day period beginning on the application deadline.
• We hereby confirm that all work will be performed at a not-to-exceed price. • We hereby confirm that nothing contained in the submitted proposal will be proprietary.

Assumptions, Exceptions & Statements

COUNTY OF ORANGE CIVIC CENTER

8. S ign a ture Sh eet GRIFFIN STRUCTURES 1 6

SIGNATURE SHEET
My signature certifies that the proposal as submitted complies with all terms and conditions as set forth in this RFP.

My signature certifies that this firm has no business or personal relationships with any other companies or person that could be considered a conflict of interest, or potential conflict of interest to the City of Kingsburg, pertaining to any and all work or services to be performed as a result of this request and any resulting Contract with the City.

The Consultant hereby certifies that it has:
• Examined the local conditions and current City of Kingsburg Impact Fees. • Read each and every clause of this RFP.
• Included all costs necessary to complete the specified services in its proposed prices. • Agreed that if it is awarded the Contract, it will make no claim against the City based upon ignorance of local conditions or misunderstanding of any provision of the Contract. Should conditions turn out otherwise than anticipated, the Consultant agreesto assume all risks incident thereto.

I hereby certify that I am authorized to sign as a Representative for the Firm:

Name of Firm: _______________________________________________________ Address: _
Fed ID No: _
Name (type/print): _
Title: _______________________________________________________________ Telephone: _________________________________________________________ Email: Date: ______________________
To receive consideration for award, this signature sheet must be returned with the Proposal. 11 SIGNATURE SHEET
My signature certifies that the proposal as submitted complies with all terms and conditions as set forth in this RFP.

I hereby certify that I am authorized to sign as a Representative for the Firm:

Griffin Structures, Inc.
1 Technology Drive, Building i, Suite 829, Irvine CA 92618 330756139
Dustin Alamo
Vice President, Strategic Services
C: 949.280.4441 | O: 949.497.9000 x263
[email protected] 9/10/24

9. Co sts GRIFFIN STRUCTURES 17
Griffin Structures Cost Proposal

K I N G S B U R G C I T Y H A L L
Site Needs Assessment & Alternatives Analysis Report
September 10, 2024
Griffin Structures’ Cost Proposal is based on all reasonable costs necessary to perform needs assessment services for the City of Kingsburg City Hall project. For these requisite services, Griffin Structures proposes the following Not-to-Exceed Fee (including reimbursables):

Phase 1 (Technical Survey / Program) :

Phase 2 (Goal Setting / Alt Analysis):

Total:
$ 31,560
$ 77,940
$ 109,500
All proposed hourly rates, where identified, are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time period. We reserve the right to reallocate hours between staff members, subconsultants, and tasks in order to accomplish the overall objectives and requirements of the project.

Services are based on a 7-month schedule including all tasks as defined in the scope of work. Any extension of services may result in an additional fee, in good faith negotiation with the City.

Thank you for the opportunity to provide our services to the City of Kingsburg.

Best,
Dustin Alamo, CCM, LEED AP, DRE Broker #01930629
Vice President & Project Manager
C: (949) 280-4441 | E: [email protected]

9. Co sts GRIFFIN STRUCTURES 18
Costs
Schedule
Please refer to page 14 to view the Schedule associated with the cost proposal above.

COAR
Dustin
Alamo
Krista
Beatie
Ariana
Ramzian
Ryan
Craven
Jeff
Katz
Task Description Predevlp
Manager
Program
Analyst
Program
Analyst
Cost
Estimator
Project
Architect TOTAL Total By
Phase
$250 $230 $230 $210 $240
1 Existing Conditions $1,900
Meeting / Preparation 2 2 2 – 2
2 Technical Survey $9,560
Obtain/Review Existing Documents 2 – 2 – 2
Survey & Inventory of Space in Use 4 – 4 – –
Take-offs of Space in Use 2 – 4 – –
Interviews 8 2 8 – 2
3 Program Development $19,700
Staff Projections 4 12 – – –
Presentation / Revisions 2 4 – – –
Space Projections 8 4 36 – 2
Parking Projections 2 4 – – – Phase 1
Presentation / Revisions 2 2 2 – – $31,560
4 Goal Setting $26,320
Outreach Plan Development 16 8 2 – 2
Survey 8 16 2 – 4
One (1) Community Outreach Meeting 8 8 2 – 8
One (1) Council Meeting 8 8 2 – 8
5 Alternatives Analysis $50,760
Development of Conceptual Design Options 16 4 4 – 80
Budget / Schedule Development 16 – – 40 4 Phase 2
Final Report / Presentations 16 8 20 – 8 $77,940
Subtotal Hours 124 82 90 40 122 458
Subtotal Cost $31,000 $18,860 $20,700 $8,400 $29,280 $108,240 $1,260
Total $109,500
Reimbursables
Step 3 Step 4

GRIFFIN STRUCTURES
Step Step 1 Step 2

Kingsburg City CouncilFebruary 19, 2025

Kingsburg City Council
February 19, 2025