La Cañada Flintridge City Council
October 20, 2026

City Council Tuesday, October 20, 2026 Page 1 of 5
Notice and Agenda
Regular Meeting
of the
La Cañada Flintridge City Council
Tuesday, October 20, 2026 at 6:00 PM
City Hall
One Civic Center Drive
La Cañada Flintridge, CA 91011
Jeanne K. Hobson, Mayor
Stephanie Fossan, Mayor Pro Tem
Quemars S. Ahmed, Councilmember
Kim Bowman, Councilmember

City Council Tuesday, October 20, 2026 Page 2 of 5
How to Attend and Participate in the Meeting Remotely
City Council meetings are held in person and on Zoom. The City Council Chambers are open to the public. If you cannot attend in person, you can join and speak remotely.

To watch the meeting (view only, no speaking), go to the City’s website: https://lcf.ca.gov/city-clerk/agendaminutes/ To access the meeting and provide public comment, log into the Zoom meeting or dial the telephone number.

You will be muted until the public comment period begins. Use the “Raise Hand” feature at the bottom of your screen, and when called on, unmute yourself.

Zoom Meeting Link: https://us02web.zoom.us/j/87948782036 Meeting ID: 879 4878 2036 One-Tap Mobile: +16694449171,,87948782036# OR +16699009128,,87948782036# US Telephone Number: 1-669-444-9171
Technical Disruptions - If a technical issue prevents remote public observation or participation and City personnel cannot immediately correct the problem, the City Council will recess the meeting while the City takes further corrective action. If remote access cannot be restored within one hour, the City Council may continue the meeting only after confirming that the City made good faith efforts to restore service and finding that the public interest in proceeding outweighs the need for remote access. These procedures also apply to disruptions affecting Councilmembers participating remotely.

Comments from the Public - The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, you may do so during the Comments from the Public period noted on the agenda. Each person is allowed 3-minutes speaking time.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Agenda Materials - Copies of staff reports and supporting documentation pertaining to agenda items are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area, during regular business hours, and on the City’s website https://lcf.ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (818) 790-8880 or via e-mail at [email protected].

SB 343 – Any writings relating to an agenda item distributed to a majority of the City Council less than 72 hours prior to the meeting will be available for public review in the City Clerk’s Office during normal business hours and/or posted on the City’s website.

Levine Act - To promote transparency and fairness in government decision-making, the Levine Act imposes contribution prohibitions and disclosure requirements. Specifically, any elected or appointed City officer is prohibited from making or attempting to influence a decision in a proceeding involving a license, permit, or other entitlement for use if the officer received a contribution of more than $500 within the preceding 12 months from a party or their agent. (Gov. Code § 84308(c)(1).) Additionally, parties to proceedings involving a license, permit, or other entitlement for use pending before any elected or appointed City officer must disclose any campaign contributions exceeding $500 that they made within the preceding 12 months. (Gov. Code § 84308(e)(1).) For more information please visit: https://lcf.ca.gov/city-clerk/levine-act/.

Reasonable Accommodations - In compliance with the Americans with Disabilities Act and Government Code Section 54953(g), the City Council has adopted a "reasonable accommodations" policy to expedite accommodation requests. The policy can also be found on the City’s website. Please contact the City Clerk’s Office, (818) 790-8880 to make an accommodation request, or to obtain an electronic or printed copy of the policy.

City Council Tuesday, October 20, 2026 Page 3 of 5
6:00 PM City Council Regular Meeting
Preliminary Business
Call to Order Next Ordinance: 536
Next Resolution: 26-43
Roll Call Jeanne K. Hobson, Mayor
Stephanie Fossan, Mayor Pro Tem
Quemars S. Ahmed, Councilmember
Kim Bowman, Councilmember
Pledge of Allegiance
Comments from the Public - Public Comment cards are in the holder on the wall in the lobby.

Limited to 3 minutes per speaker for items on the Consent Calendar, items not on the Agenda, or any issue within the subject matter jurisdiction of the City Council. Public comment is limited to a maximum of 20 minutes. Speakers not able to speak due to the 20-minute time limit will be provided with the opportunity to speak at the end of the meeting. Please give a completed Public Comment Card to the City Clerk prior to the conclusion of this item. Speakers will be called in the order that public comment cards are received.

If the matter on which you wish to speak is an Agenda item (other than a Consent Calendar item), you will be provided the opportunity to address the City Council when the matter is considered. Please give a completed Public Comment Card to the City Clerk prior to the beginning of the item.

Presentations
• Legislative Update by Senator Sasha Renée Pérez
• Presentation on the Release of the Historical Book about La Cañada Flintridge • Public Safety Update
• City Treasurer's Report
• Staff Update on Pending Projects
Reordering of and Additions to the Agenda
Consent Calendar
Items on the Consent Calendar will be enacted by one motion and roll call vote without individual discussion. If discussion is desired, the item will be removed and considered separately. 1) Waive the Full Reading of All Ordinances Considered on This Agenda and Direct the City Attorney That They Be Read by Title Only
2) Approval of Minutes of the City Council Meetings
a. Special City Council Meeting of September 15, 2026
b. Special City Council Meeting of September 16, 2026
c. Special City Council Meeting fo September 29, 2026
3) Approval of Warrant Resolution No. 26-16 Dated October 20, 2026, for $1,098,894.70

City Council Tuesday, October 20, 2026 Page 4 of 5
4) Receive and File Commission Meeting Action Minutes
a. Public Safety Commission Action Minutes for July 27, 2026 b. Public Works and Traffic Commission Action Minutes for June 24, 2026 c. Canceled Public Works and Traffic Commission Action Minutes for July 22, 2026 5) Receive and File the Public Safety Reports for September 2026 6) Receive and File Monthly Report of Investments for the Month Ending September 2026 7) Receive and File the Capital Improvement Project Status Update 8) Approval and Delegation of Authority to City Manager to Execute a Task Order, in the amount of $127,500, to NV5, Inc. for the Preparation of Plans, Specifications and Estimates (PS&E) for the 2027 Citywide Resurfacing Project (CIP 31-2701) and any Change Orders up to $7,500, Provided such Change Orders do not Exceed the Total Amount of $135,000 9) Award of Contract to Polar Bear Lighting Services, Inc., in an amount not-to-exceed $42,400, for Holiday Tree Lighting Services for the 2026 Holiday Season 10) Approval and Delegation of Authority to City Manager to Execute a Task Order, in the amount notto-exceed $95,030 ($74,970 base fee plus $20,060 for optional services), to Kimley-Horn and Associates, Inc. for the Preparation of Plans, Specifications, and Estimates (PS&E) for the Memorial Park Playground Improvements Project (CIP 31-2707) and any Change Orders up to $4,970 Each Provided such Change Orders do not Exceed the Total Fee Amount of $100,000 11) Receive and File an Update on the Citywide Evacuation Plan and Emergency Operations Plan 12) Second Reading and Adoption of an Ordinance of the City Council of the City of La Cañada Flintridge, Amending Title 4 of the La Cañada Flintridge Municipal Code to add Chapter 4.25 Prohibiting the use of Gas-Powered Leaf Blowers and Finding the Ordinance Exempt from the California Environmental Quality Act
Public Hearings: None
Ordinances: None
Other Business
13) Denial of a Request for a Parade and Special Event Permit and Waiver of Costs and Fees for the "Halloween on Bel Air Drive" Road Closure
RECOMMENDATION: Motion to deny a request for a Parade and Special Event Permit and Waiver of Costs and Fees for the "Halloween on Bel Air Drive" Road Closure 14) Discussion and Appointment to Fill City Council Vacancy RECOMMENDATION: Consider the candidates interviewed on October 14, 2026, and appoint an individual to fill the vacant City Council seat, in accordance with applicable law 15) Appointment to Fill the Unscheduled Vacancy on the Sustainability and Resilience Commission RECOMMENDATION: Conduct a ballot vote to appoint an individual to fill the unscheduled vacancy on the Sustainability and Resilience Commission Concluding Business

City Council Tuesday, October 20, 2026 Page 5 of 5
• Meetings attended at the expense of the local agency
• Regional and local representation
• Subcommittee updates
• Request for future agenda items
• Councilmembers’ comments
• City Manager closing comments
Adjournment
Motion to Adjourn
I certify under penalty of perjury that the agenda was posted on the City Hall bulletin board at One Civic Center Drive at least 72 hours prior to the meeting, in accordance with Government Code Section 54954.2.

Tania Garcia, City Clerk

City of La Cañada Flintridge
City Council Minutes
Special Meeting
September 15, 2026
City Council Chambers
One Civic Center Drive
La Cañada Flintridge, CA 91011

SPECIAL CITY COUNCIL MEETING
Call to Order
Mayor Hobson called the Special Meeting to order at 4:10 p.m.

Roll Call
Councilmember Quemars S. Ahmed, Kim Bowmam, Mayor Pro Tem Stephanie Fossan, and Mayor Jeanne K. Hobson.

Councilman Keith Eich was absent.

Staff Present:

City Clerk Garcia and Deputy City Clerk Yesayan.

Comments from the Public:None
Item for Consideration
1) Interviews of Applicants for the Design Commission and Youth Council The City Council conducted interviews with the following candidates: Shail Ravipudi, Winston Choy, Connie Morgan, Todd Soomian, and Andre Armen.

Kevan Blanche withdrew his application for the Design Commission, so he was not interviewed.

Todd Soomian rescheduled, so he was not interviewed.

Comments from the City Council
The City Council announced that the appointment will take place during the Regular City Council Meeting on October 6, 2026.

Adjournment
Mayor Hobson adjourned the Special City Council meeting at 4:53 p.m. _________________________________
Arpi Yesayan, Deputy City Clerk
Minutes approved by the City Council on ____________________.

City of La Cañada Flintridge
City Council Minutes
Special Meeting
September 16, 2026
City Council Chambers
One Civic Center Drive
La Cañada Flintridge, CA 91011

SPECIAL CITY COUNCIL MEETING
Call to Order
Mayor Hobson called the Special Meeting to order at 4:03 p.m.

Roll Call
Councilmember Quemars S. Ahmed, Kim Bowmam, Mayor Pro Tem Stephanie Fossan, and Mayor Jeanne K. Hobson.

Councilman Keith Eich was absent.

Staff Present:

City Clerk Garcia and Deputy City Clerk Yesayan.

Comments from the Public:None
Item for Consideration
1) Interviews of Applicants for the Design Commission and Youth Council The City Council conducted interviews with the following candidates: Susan James, Haley Myers, Kyle Park, Ella Wang, Milla Mouradian, and Alexi Mouradian Comments from the City Council
The City Council announced that the appointment will take place during the Regular City Council Meeting on October 6, 2026.

Adjournment
Mayor Hobson adjourned the Special City Council meeting at 4:51 p.m. _________________________________
Arpi Yesayan, Deputy City Clerk
Minutes approved by the City Council on ____________________.

City of La Cañada Flintridge
City Council Minutes
Special Meeting
September 29, 2026
City Council Chambers
One Civic Center Drive
La Cañada Flintridge, CA 91011

SPECIAL CITY COUNCIL MEETING
Call to Order
Mayor Hobson called the Special Meeting to order at 4:00 p.m.

Roll Call
Councilmember Quemars S. Ahmed, Kim Bowmam, Mayor Pro Tem Stephanie Fossan, and Mayor Jeanne K. Hobson.

Councilman Keith Eich was absent.

Staff Present:

City Clerk Garcia and Deputy City Clerk Yesayan.

Comments from the Public: None
Item for Consideration
1) Interviews of Applicants for the Design Commission and Youth Council The City Council conducted interviews with the following candidates: Tiffany Lee, Allegra Sernett, Isabella Kim, Joyce Kang, Todd Soomian, and Bret Van Dyke Frank Mester and Nikhil Nelson did not attend the interview, but their names will be included on the ballot. Irene Sung has withdrawn her application.

Mayor Hobson called for a recess at 4:39 p.m. to allow time for the final applicant to arrive.

Comments from the City Council
The City Council announced that the appointment will take place during the Regular City Council Meeting on October 6, 2026.

Adjournment
Mayor Hobson adjourned the Special City Council meeting at 4:58 p.m. _________________________________
Arpi Yesayan, Deputy City Clerk
Minutes approved by the City Council on ____________________.

CITY OF LA CAÑADA FLINTRIDGE CM Review: DJ
WARRANT RESOLUTION NO. 26-16
Fiscal Review: TK
The following charges have been received by the City of La Cañada Flintridge and are herewith submitted for approval and payment:

Vendor Name Purpose Amount
Warrant
#
1 Ahee Han Stipend - September 2026 50.00 25128
2 Aleshire & Wynder LLP Legal services - Tripathi - thru 8/31/26 236.00 25129 3 Aleshire & Wynder LLP Legal services - General svcs retainer - thru 8/31/26 15,299.00 25129 4 Aleshire & Wynder LLP Legal services - General svcs projects - thru 8/31/26 6,193.80 25129 5 Aleshire & Wynder LLP Legal services - Records requests - 8/31/26 11,919.60 25129 6 Aleshire & Wynder LLP Legal services - Litigation - thru 8/31/26 2,338.36 25129 7 Aleshire & Wynder LLP Legal services - City real property - 8/31/26 1,622.50 25129 8 Aleshire & Wynder LLP Legal services - Code Enforcement - 8/31/26 864.60 25129 9 Aleshire & Wynder LLP Legal services - Housing Element - 8/31/26 223.20 25129 10 Aleshire & Wynder LLP Legal services - 600 Foothill - thru 8/31/26 11,906.80 25129 11 Aleshire & Wynder LLP Legal services - CVWD v. LCF - thru 8/31/26 29.50 25129 12 Aleshire & Wynder LLP Legal services - Special projects - thru 8/31/26 55.80 25129 13 All City Management Services, Inc. School crossing guards - 08/16/26-09/12/26 33,706.87 25130 14 Alliant Insurance Services Inc. Special events insurance 7/1/26 to 9/30/26 973.00 25131 15 Amazon Capital Services Office & event supplies 307.48 25132 16 American Fidelity Assurance FSA payment for October 1,115.70 25133 17 American Fidelity Assurance HRA payment for December 14,426.57 25133 18 Amy Chen Stipend - August & September 26 100.00 25134 19 Ara Markari Stipend - September 2026 50.00 25135
20 Argam DerHartunian Stipend - September 2026 50.00 25136 21 Arun Jain Stipend - August 26 50.00 25137
22 Aufbau Haul monitoring - Woodleigh 5,880.00 25138
23 Charlie Kamar Stipend - September 26 50.00 25139
24 Charter Communications TV service at City Hall thru 11/3/26 289.12 25140 25 Charter Communications Fiber internet service - City Hall - October 2,747.34 25141 26 CliftonLarsonAllen LLP Audit services for FY 25-26 - thru 09/25/26 11,600.00 25142 27 Coastal Building Services Janitorial services - Lanterman Aud. & Joint Use - Sep 2,620.00 25143 28 Cogent Communications Inc Internet - backup system - October 775.00 25144 29 Crescenta Valley Water District Water charges - Glenhaven Park - 8/15/26-9/15/26 538.73 25145 30 Croft LLC Refund director review - Commonwealth 372.50 25146 31 Data Ticket Inc. Parking citation maintenance & support - August 728.55 25147 32 David Rose Stipend - August & September 26 100.00 25148 33 DebtBook Lease and SBITA Management - Subscription 10/23/26-1 7,200.00 25149 34 Delta Distributing Custodial supplies - Memorial Park - 9/30/26 56.36 25150 35 Delta Distributing Custodial supplies - Mayor's Discovery Park - 9/30/26 308.30 25150 36 Delta Distributing Janitorial supplies - Glenhaven Park - 9/30/26 308.30 25151 37 Department of Justice Annual Registration Renewal Fee Report 25.00 25152 38 Ellison Wilson Advocacy, LLC State lobbyist fee - October 2,500.00 25153 39 Ernest Koeppen Stipend - September 2026 50.00 25154
40 Fairwood Design Co. Balloon garland & columns - LCF 50th Celebration 549.00 25155 41 First American Data Tree, LLC GIS Parcel Data thru 9/30/26 1,000.00 25156 42 First American Data Tree, LLC DocEdge charges - September 99.00 25156 43 Francis Pollara Stipend - Des. Rev/Sus. & Res. Comm. - Sep 2026 100.00 25157 44 General Code Supplement no. 4 - Zoning codes update 493.00 25158 45 Genevieve Bethel Stipend - September 26 50.00 25159
46 Gentry Brothers Inc Misc. Concrete Repairs 25-26 thru 9/25/26 7,604.75 25160 47 Gentry Brothers Inc C&D Refund - 2026 Misc. Concrete Repairs 6,665.55 25160 48 Green Halo Systems C&D software - subscription - October 179.00 25161 49 Ha Young Yuhan Stipend - September 2026 50.00 25162
50 Henry Oh Stipend - September 2026 50.00 25163

Vendor Name Purpose Amount
Warrant
#
51 Ian Avery Pinkham Stipend - Sep 2026 50.00 25164
52 IDS Group Inc TS upgrades - Various locations - thru 8/31/26 1,615.17 25165 53 Intelesys Public records search 26-547 - IT services - 9/15/26 128.00 25166 54 Intelesys Monthly IT services - November 2026 15,353.65 25166 55 JCL Traffic Services Setup - Farmers Market 6,800.00 25167 56 John P Schaedel Stipend - August & September 26 100.00 25168 57 John Wesley Hicks II Stipend - September 2026 50.00 25169 58 Kimley-Horn & Associates, Inc. Citywide Evac. Plan Development Svcs - thru 8/31/26 23,371.98 25170 59 Kimley-Horn & Associates, Inc. CS - Circ/Conserv. Element Consultants - thru 8/31/26 8,120.00 25170 60 Kimley-Horn & Associates, Inc. Pavement management system service thru 8/31/26 2,026.50 25170 61 La Canada Flintridge Employees Assn Association dues 10/2/26 245.00 25171 62 LA County Sheriff's Department Law enforcement contract services - August 341,861.11 25172 63 Los Angeles County Certificate of Compliance - Monarch Dr 105.00 25173 64 m6 Consulting Inc. Building & safety inspection services - August 29,521.38 25174 65 m6 Consulting Inc. Building & safety plan check svcs - August 44,139.52 25174 66 m6 Consulting Inc. Building & safety geotechnical review - August 6,343.75 25174 67 m6 Consulting Inc. Plan check engineer services - August 10,920.00 25174 68 Mariana Kang Refund C&D - Alveo Rd 6,930.00 25175
69 Marilyn Smith Stipend - August 26 50.00 25176
70 Nerses Aposhian Stipend - September 2026 50.00 25177 71 NV5 West Traffic signal improvements inspection svcs - Aug 2,232.50 25178 72 NV5 West Inverness storm drain & resurfacing svcs - Aug 23,810.00 25178 73 ODP Business Solutions, LLC Office supplies 308.89 25179 74 Outlook Newspapers Legal notices - September 7,169.56 25180 75 Park Consulting Group, Inc. Energov report conversion 7,100.00 25181 76 Psomas Housing planner consulting services - 07/24-08/20/26 5,230.00 25182 77 Psomas Zoning code update consultant - 07/24-08/20/26 6,650.00 25182 78 RMR Awards & Recognition Name plate - Commissioners & Staff 119.18 25183 79 Robert Craig Crotty Arborist report - five locations 750.00 25184 80 Samir Mehrotra Stipend - September 2026 50.00 25185
81 Susan Koleda Mileage reimbursement - October 294.93 25186 82 Tegan Cohan Balloon artist - LCF 50th Celebration 249.00 25187 83 Tripepi Smith & Associates Communications support - August 9,353.73 25188 84 Tripepi Smith & Associates Communication consultant - September 12,230.00 25188 85 Tyler Technologies Inc Additional EPL licenses - Reissued voided ck 24870 13,080.00 25189 86 Tyler Technologies Inc Energov - Assist complete - Reissued voided ck 24870 81,000.00 25189 87 Urban Graffiti Enterprises, Inc. TC-55 Pressure wash - Foothill - 9/24/26 245.00 25190 88 VISION SERVICE PLAN Employee benefits - October 1,007.15 25191 89 West Coast Arborists Inc Grid pruning - 8/16/26-9/15/26 32,135.30 25192 90 West Coast Arborists Inc Flag hanging & removal - 8/16/26-9/15/26 657.45 25192 91 West Coast Arborists Inc Tree maintenance - 8/16/26-9/15/26 11,249.70 25192 92 Willdan Engineering CDBG-Consultants-Res Rehab Program - thru 8/28/26 720.00 25193 93 Willdan Engineering SD #3A Bi-monthly Connection Report 508.75 25194 94 Willdan Engineering 2026 Engineering & Traffic Survey 283.00 25194 Sub-Total $ 868,723.48
The following warrants have already been paid:
1 ADP, Inc Payroll processing - PE 9/18/26 3,054.76 EFT 2 ADP, LLC ADP payroll processing - PE 9/04/26 & 9/18/26 879.68 EFT 3 ADP, LLC Online Timesheets software subscription thru 9/14/26 286.70 EFT 4 CalPERS Health premiums - October 45,397.06 EFT
5 CalPERS GASB 68 reports 350.00 EFT
6 ADP, Inc Payroll processing - PE 10/02/26 125,020.09 EFT 7 ADP, Inc Payroll tax processing - PE 10/02/26 37,361.37 EFT 8 MissionSquare Retirement Employee's 457 plan contribution for PE 10/02/26 16,671.52 EFT 9 ADP, LLC ADP payroll processing - PE 9/04/26 & 9/18/26 865.64 EFT

Vendor Name Purpose Amount
Warrant
#
10 ADP, LLC Online Timesheets software subscription thru 9/14/26 284.40 EFT Sub-Total $ 230,171.22
Total $ 1,098,894.70
Approved for presentation to the City Council of the City of La Cañada Flintridge at their meeting of October 20, 2026 PASSED, APPROVED AND ADOPTED this 20th day of October, 2026 _______________________
Jeanne K. Hobson, Mayor
ATTEST:

Tania Garcia, City Clerk

Payee name Line Item Description Amount Payment
number
Account
number
Invoice number
Payment date 10/20/2026
Ahee Han Han - Sep 26 $50.00 25128 01-25-6035 09-2026
Aleshire & Wynder LLP Legal svcs - General services retainer - 8/31/26 $15,299.00 25129 01-02-6061 108777 " Legal services - Tripathi - thru 8/31/26 $236.00 " 01-02-6062 108776 " Legal services - Litigation - 8/31/26 $2,338.36 " 01-02-6062 108781 " Legal services - 600 Foothill - 8/31/26 $11,906.80 " 01-02-6062 108785 " Legal svcs - CVWD v. LCF - thru 8/31/26 $29.50 " 01-02-6062 108786 " Legal services - Housing Element - 8/31/26 $223.20 " 01-02-6064 108784 " Legal services - Special projects - thru 8/31/26 $55.80 " 01-02-6064 109508 " General services projects - thru 8/31/26 $6,193.80 " 01-02-6064 108779 " Legal services - Records requests - 8/31/26 $11,919.60 " 01-02-6064 108780 " Legal services - City real property - 8/31/26 $1,622.50 " 01-02-6064 108782 " Legal services - Code Enforcement - 8/31/26 $864.60 " 01-02-6064 108783 All City Management Services, Inc. School crossing guards - 08/16/26-08/29/26 $17,500.51 25130 01-32-6061 PS-INV107641 " School crossing guards - 08/30/26-09/12/26 $16,206.36 " 01-32-6061 PS-INV108030 Alliant Insurance Services Inc. R899 - 1000221.001 $87.00 25131 01-00-2311 SPCEVENT3Q2026 " R881 - 1000214.001 $87.00 " 01-00-2311 "
" R888 - 1000218.001 $87.00 " 01-00-2311 "
" R858 -1000220.001 $182.00 " 01-00-2311 "
" R884 - 1000216.001 $87.00 " 01-00-2311 "
" R900 - 1000222.001 $87.00 " 01-00-2311 "
" R882 - 1000217.001 $87.00 " 01-00-2311 "
" R895 - 1000203.002 $182.00 " 01-00-2311 "
" R910 - 1000224. 001 $87.00 " 01-00-2311 "
Amazon Capital Services Amazon - ant bait $33.49 25132 01-12-6031 136M-H9G3-TTYX " Amazon - painter's tape $17.58 " 01-12-6031 17JF-4FHR-TCLK " Amazon - portable monitor stand $38.83 " 01-12-6031 17JD-THK7-9GWT " Amazon - fastener file folders $102.46 " 01-12-6031 1CVL-VRV1-47X6 " Amazon - City's 50th Celebration $99.31 " 01-13-6088 1KKM-VFVL-LGCM " " $15.81 " 01-13-6088 1FDY-MY4K-F7N7
American Fidelity Assurance Dec 2026 $14,346.57 25133 01-12-5013 2748750 " AF - Oct - 1st Period $41.66 " 01-25-2250 2686176
" AF - Oct - 2nd Period $41.66 " 01-25-2250 "
" AF - Oct - 1st Period $41.66 " 01-26-2250 "
" AF - Oct - 2nd Period $41.66 " 01-26-2250 "
" AF - Oct - 1st Period $50.00 " 01-52-2250 "
" AF - Oct - 2nd Period $50.00 " 01-52-2250 "
" AF - Oct - 1st Period $104.16 " 01-04-2250 "
" AF - Oct - 2nd Period $104.16 " 01-04-2250 "
" AF - Oct - 1st Period $44.00 " 01-10-2250 "
" AF - Oct - 2nd Period $44.00 " 01-10-2250 "
" AF - Oct - 1st Period $75.00 " 01-10-2250 "
" AF - Oct - 2nd Period $75.00 " 01-10-2250 "
" Admin fees - Dec 2026 $80.00 " 01-10-6061 "
" AF - Oct - 1st & 2nd Period $152.74 " 01-01-2250 "
" AF - Oct - 1st Period $83.33 " 01-03-2250 "
" AF - Oct - 2nd Period $83.33 " 01-03-2250 "
" AF - Oct - 1st Period $41.67 " 01-05-2250 "
" AF - Oct - 2nd Period $41.67 " 01-05-2250 "
Amy Chen Chen - Aug 26 $50.00 25134 01-42-6035 08-2026
" Chen - Sep 26 $50.00 " 01-42-6035 09-2026
Ara Markari Markari - Sep 26 $50.00 25135 01-25-6035 "
Argam DerHartunian DerHartunian - Sep 26 $50.00 25136 01-25-6035 " Arun Jain Jain - Aug 26 $50.00 25137 01-42-6035 08-2026 Aufbau Insp svc - REC-041923/042487 - Woodleigh $5,880.00 25138 92-00-2341 2829 Charlie Kamar Kamar - Sep 26 $50.00 25139 01-21-6035 09-2026 Charter Communications TV service at City Hall thru 11/3/26 $289.12 25140 01-11-6098 156843601100126 " Fiber internet service - City Hall - Oct 26 $2,747.34 25141 01-11-6098 091057401100126 CliftonLarsonAllen LLP Audit services for FY25-26 - thru 09/25/26 $11,600.00 25142 01-10-6061 L261597658 Coastal Building Services Janitorial services - Sep 26 $950.00 25143 01-32-7107 45354 " " $1,670.00 " 01-50-6037 45353
Cogent Communications Inc Internet - backup system - Oct 2026 $775.00 25144 01-11-6098 100126-COGENT Crescenta Valley Water District CVWD charges - Glenhaven Park - 8/15/26-9/15/26 $99.91 25145 01-31-6023 091526-019505 " CVWD charges - Glenhaven Park - 8/15/26-9/15/26 $438.82 " 01-31-6023 091526-019506 Croft LLC Refund director review - REC-044606 - Commonw $232.50 25146 01-00-4530 092826 CroftLLC " " $140.00 " 01-00-4535 "
Data Ticket Inc. Parking citation maintenance & support - Aug $728.55 25147 01-21-7101 0826HHLeaMS David Rose Rose - Aug 26 $50.00 25148 01-42-6035 08-2026 " Rose - Sep 26 $50.00 " 01-42-6035 09-2026
DebtBook Lease and S BITA Mgmt.-Sub 10/23/26-10/22/27 $7,200.00 25149 01-11-6099 DB2011402 Delta Distributing Custodial supplies - Memorial Park - 9/30/26 $56.36 25150 01-31-6030 172612 Custodial supplies - Mayor's Discovery Park - 9/30 $308.30 " 01-31-6030 172614 " Janitorial supplies - Glenhaven Park - 9/30/26 $308.30 25151 01-31-6030 172613 Department of Justice AnnualRegistrationRenewalFeeReport-7/1/25-6/30/26 $25.00 25152 01-10-6061 093026 Ellison Wilson Advocacy, LLC EWL - State lobbyist fee - Oct 26 $2,500.00 25153 01-01-6061 2026-10-05 Ernest Koeppen Koeppen - Sep 26 $50.00 25154 01-25-6035 09-2026 Fairwood Design Co. Balloon garland & columns - LCF 50th Anniversary C $549.00 25155 01-13-6088 081026 First American Data Tree, LLC GIS Parcel Data thru 9/30/26 $1,000.00 25156 01-11-6099 7153384 " Data Tree - DocEdge charges - Sep 26 $99.00 " 01-27-6061 9052940926 Francis Pollara Pollara - Des. Rev. Com. - Sep 26 $50.00 25157 01-25-6035 09-2026 " Pollara - Sus. & Res. Com. - Sep 26 $50.00 " 01-25-6035 " General Code Supplement no. 4 - zoning (5) $493.00 25158 01-04-6061 PG000048984 Genevieve Bethel Bethel - Sep 26 $50.00 25159 01-25-6035 09-2026

Gentry Brothers Inc C&D Refund - REC-042610 - 2026 Misc. Concrete Repa $6,665.55 25160 92-00-2341 100526 GentryBrother " Misc. Concrete Repairs 25-26 thru 9/25/26 $7,604.75 " 31-00-7000 PB3FINAL Green Halo Systems C&D software - subscription - Oct 26 $179.00 25161 01-11-6099 6850 Ha Young Yuhan Yuhan - Sep 26 $50.00 25162 01-25-6035 09-2026 Henry Oh Oh - Sep 26 $50.00 25163 01-25-6035 09-2026
Ian Avery Pinkham Pinkham - Sep 26 $50.00 25164 01-21-6035 09-2026 IDS Group Inc Traffic signal upgrades-VariousLoc.-thru 8/31/26 $1,615.17 25165 01-43-6061 22X071.00-18 Intelesys Public records search 26-547 - IT svcs - 9/15/26 $128.00 25166 01-11-6061 124011 " Monthly IT services - Nov 2026 $15,353.65 " 01-11-6061 124188 JCL Traffic Services Setup - Farmers Market $6,800.00 25167 01-13-6072 136169 John P Schaedel Schaedel - Aug 26 $50.00 25168 01-42-6035 08-2026 " Schaedel - Sep 26 $50.00 " 01-42-6035 09-2026
John Wesley Hicks II Hicks - Sep 26 $50.00 25169 01-21-6035 " Kimley-Horn & Associates, Inc. Citywide Evac Plan Dev Srvs - thru 8/31/26 $23,371.98 25170 01-21-6061 37021818 " Pavement management system svc thru 8/31/26 $2,026.50 " 01-43-6061 37183170 CS - Circ/Conserv. Element Consul. - thru 8/31/26 $8,120.00 " 01-25-6065 37182160 La Canada Flintridge Employees Assn Association dues 10/2/26 $245.00 25171 01-00-2275 100226 LA County Sheriff's Department LAC Sheriff - 14.5% Liability Insurance - Aug $42,975.86 25172 01-21-6056 270353AY " LAC Sheriff - Deputy svc Unit - 307 - Aug $275,722.50 " 01-21-6059 " " LAC Sheriff Grant Special Asgmt Deputy - 312 - Aug $23,162.75 " 01-21-6059 " Los Angeles County Certificate of Compliance - Monarch Dr $105.00 25173 01-25-6093 CC926Monorch m6 Consulting Inc. Building & safety inspection services - Aug $29,521.38 25174 01-26-6060 5538 " Building & safety plan check svcs - Aug $44,139.52 " 01-26-6060 5539 " Building & safety geotechnical review - Aug $6,343.75 " 01-26-6060 5540 " Plan check engineer services - Aug $10,920.00 " 01-26-6060 5537 Mariana Kang Refund C&D - REC-036524 - Alveo Rd $6,930.00 25175 92-00-2341 100526 MKang Marilyn Smith Smith - Aug 26 $50.00 25176 01-42-6035 08-2026 Nerses Aposhian Aposhian - Sep 2026 $50.00 25177 01-25-6035 09-2026 NV5 West Traffic signal improvements inspection svcs- Aug $2,232.50 25178 01-43-6061 544509 " Inverness storm drain & resurfacing svcs - Aug $23,810.00 " 31-00-7000 546117 ODP Business Solutions, LLC paper, coffee creamer & coffee $222.07 25179 01-12-6031 482348072001 " odp - utensils $86.82 " 01-12-6031 482932105001
Outlook Newspapers Legal notices - Sep $7,169.56 25180 01-04-6034 86765 Park Consulting Group, Inc. Energov report conversion $7,100.00 25181 01-11-6061 1502 Psomas Housing planner consulting services - 07/24-08/20 $5,230.00 25182 01-25-6061 239520 " Zoning code update consultant - 07/24-08/20 $6,650.00 " 01-25-6065 239526 RMR Awards & Recognition Name plates - Commissioners (4) Staff (1) $119.18 25183 01-12-6031 M26-1104 Robert Craig Crotty Summary report - Viro Rd $150.00 25184 01-12-6061 092126-CC " Summary report - Carmel Rd $150.00 " 01-12-6061 "
" Summary report - Del Monte Rd $150.00 " 01-12-6061 "
" Summary report - Bel Air Dr $150.00 " 01-12-6061 "
" Summary report - Descanso Dr $150.00 " 01-12-6061 "
Samir Mehrotra Mehrotra - Sep 26 $50.00 25185 01-25-6035 09-2026 Susan Koleda Mileage - APA Conf. - S.Koleda $294.93 25186 01-05-6051 10-2026 Tegan Cohan Balloon artist - LCF 50th Celebration $249.00 25187 01-13-6088 100626 Tripepi Smith & Associates Communications support - Aug $2,530.27 25188 01-13-6088 17995 " " $5,741.60 " 01-13-6061 "
" Communication support consultant - Sep 26 $12,230.00 " 01-13-6061 18058 " Communications support - Aug $1,081.86 " 01-21-6082 17995 Tyler Technologies Inc Additional EPL licenses - 8/1/26 - 7/31/27 $13,080.00 25189 01-11-6099 025-559947 " Energov - Assist complete upgrade - 8/1/26-7/31/26 $81,000.00 " 01-11-6061 025-559918 Urban Graffiti Enterprises, Inc. TC-55 Pressure wash - 2261 Foothill - 9/24/26 $245.00 25190 01-42-7113 PRVLCF22609 VISION SERVICE PLAN VSP - Oct 26 $84.73 25191 01-01-5007 826000434 " " $81.58 " 01-03-5020 "
" " $57.92 " 01-04-5020 "
" " $118.99 " 01-05-5020 "
" " $70.98 " 01-10-5020 "
" " $23.66 " 01-31-5020 "
" " $108.39 " 01-45-5020 "
" " $23.66 " 01-07-5020 "
" " $68.52 " 01-42-5020 "
" " $57.92 " 01-09-5020 "
" " $126.44 " 01-25-5020 "
" " $57.92 " 01-26-5020 "
" " $92.18 " 01-43-5020 "
" " $34.26 " 01-52-5020 "
West Coast Arborists Inc WCA - Grid pruning - 8/16/26-9/15/26 $32,135.30 25192 01-45-7120 249505 " WCA - Tree maintenance - 8/16/26-9/15/26 $11,249.70 " 01-45-7120 249507 Flag hanging & removal - 8/16/26-9/15/26 $657.45 " 01-31-6061 249506 Willdan Engineering Res Rehab Program - thru 8/28/26 $720.00 25193 11-00-6202 00715125 " SD #3A Bi-monthly Connection Report $508.75 25194 44-00-6011 00633139 " 2026 Engineering & Traffic Survey $283.00 " 01-43-6061 00633174 EFT Payments date 9/11/2026 to 10/09/2026
ADP, Inc Payroll processing - PE 9/18/26 EF 3,054.76 T Various ADP, LLC ADP payroll processing - PE 8/07/26 & 8/21/26 EF 879.68 T 01-10-6061 730726797 ADP, LLC Online Timesheets software subscription thru 8/10/26 EF 286.70 T 01-07-6045 730726379 CalPERS Health premiums - October EF 45,397.06 T Various 100000018438387 CalPERS GASB 68 reports & schedule fees EF 350.00 T 01-10-6061 100000018423881 ADP, Inc Payroll processing - PE 10/02/26 EF 125,020.09 T Various OCT0226 JE ADP, Inc Payroll tax processing - PE 10/02/26 EF 37,361.37 T " OCT0226 JE MissionSquare Retirement Employee's 457 plan contribution for PE 10/02/26 EF 16,671.52 T 01-00-2280 100226 ADP, LLC ADP payroll processing - PE 9/04/26 & 9/18/26 EF 865.64 T 01-10-6061 733090339 ADP, LLC Online Timesheets software subscription thru 9/14/26 EF 284.40 T 01-07-6045 733091132

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Receive and File Commission Meeting Action Minutes a. Public Safety Commission Action Minutes for July 27, 2026 b. Public Works and Traffic Commission Action Minutes for June 24, 2026
c. Canceled Public Works and Traffic Commission Action Minutes for July 22, 2026
Presenter: Tania Garcia, City Clerk
Proposed Action: Motion to receive and file the attached action minutes from the Commission meetings
Environmental Impact: None
Fiscal Impact: None
Discussion/Analysis:

Receive and file the attached action minutes from the Commission meetings.

Options:

1. Receive and file the attached action minutes from the Commission meetings; or

2. Defer action at this time.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): Receive and file the attached action minutes from the Commission meetings Attachments:

1. ActionMins_PSC_2026-07-27

2. ActionMins_PWTC_2026-06-24

3. ActionMins_PWTC_2026-07-22

City of La Cañada Flintridge
Public Safety Commission Minutes
Regular Meeting
July 27, 2026
City Hall
One Civic Center Drive
La Cañada Flintridge, CA 91011
Regular Meeting
Call to Order
Roll Call
Commissioner Jeanette Applegate, Commissioner Charlie Kamar, and Vice Chair Jeff Olson.

Pledge of Allegiance: Led by Eric Matejka
Comments from the Public: None
Reordering of and Additions to the Agenda: None.

Consent Calendar
1) Approval of Minutes of the Public Safety Commission Meetings a) Regular Commission Meeting for June 22, 2026
(Approved 3-0)
New or Continued Business
1) Receive and File Fire Activity Report for June 2026
Maria Grycan presented the Fire Activity Report for May 2026 and answered questions from the Commissioners.
2) Receive and File Crime Statistics February, March, April, May and June 2026 Sergeant John Lee presented the Crime Statistics Report for February, March, April, May and June and answered questions from the Commissioners.
3) Nomination and Election of Public Safety Commission Chair A motion was made by Commissioner Applegate, seconded by Commissioner Kamar, and carried (3-0) to nominate Jeff Olson as Chair.
4) Nomination and Election of Public Safety Commission Vice Chair A motion was made by Commissioner Kamar, seconded by Commissioner Applegate, and carried (3-0) to nominate Ian Pinkham as Vice Chair.

Public Safety Commission Minutes Page 2 of 2 July 27, 2026 Regular Meeting
5) Discuss and Provide Direction Regarding Recommendations for Public Service Announcement Topics
The Commission discussed various potential topics for staff to consider for future public service announcements, as well as potential out reach methods.

Public Comment was made by Micheal Powers.

Concluding Business
• Request for future agenda items: Flock Camera Safety and Wildlife Safety. • Commissioners' Comments: Commissioner Kamar congratulated the new Chair and Vice Chair. Chair Olson thanked Commissioner Applegate for connecting them with opportunities for a tour of the jails.
• Staff Comments: Staff provided updated on various upcoming events including National Night Out and a Town Hall for Phase II of the Eaton Fire After Action Report.

Adjournment
Chair Olson adjourned the Regular Public Safety Commission meeting at 6:51 p.m. _________________________________
Madison Dederick, Senior Management Analyst I
Minutes approved by the Public Safety Commission on September 28, 2026.

City of La Cañada Flintridge
Public Works and Traffic Commission
Minutes
Regular Meeting
June 24, 2026
City Hall
One Civic Center Drive
La Cañada Flintridge, CA 91011
Regular Meeting
Call to Order
Chair Smith called the Regular Meeting to order at 6:01 p.m.

Roll Call
Commissioner Chen, Commissioner Jain, Commissioner Rose, Vice Chair Schaedel, and Chair Smith were present.

Staff Present
Director of Public Works/City Engineer Maged El-Rabaa, P.E., Division Manager Ken Roberts, and Sr. Management Analyst Jeannette Klein were present.

Pledge of Allegiance
Led by Commissioner Rose
Comments from the Public
None
Presentations
a) Staff Update on Capital Improvement Projects
Director El-Rabaa presented a staff report and responded to questions from the Commission.

Reordering of and Additions to the Agenda
None
Consent Calendar
A MOTION was made by Commissioner Rose, seconded by Commissioner Jain, and carried (5 - 0) to approve Consent Calendar Items 1 through 3. Commissioner Chen and Commissioner Rose abstained from Items 1a and 1b.
1) Approval of Minutes
a) Public Works and Traffic Commission Regular Meeting on April 22, 2026 (Approved 3-0-2, Commissioner Chen and Commissioner Rose abstained) b) Public Works and Traffic Commission Regular Meeting on May 27, 2026

Public Works and Traffic Commission Minutes Page 2 of 3 June 24, 2026 Regular Meeting
(Approved 3-0-2, Commissioner Chen and Commissioner Rose abstained) 2) Receive and File the Capital Improvement Project Status Update (Approved 5-0-0)
3) Receive and File Monthly Work Accomplishments and Proposed Work Plan (Approved 5-0-0)
Public Hearings
4) Programming of Measure M Subregional Program Funds for the Purchase of ZeroEmission Buses Sr. Management Analyst Klein presented a staff report and responded to the Commission.

The Commission asked questions related to the solicitation of bids for Zero Emission Buses, manufacturer costs, and the timing of programming funds.

A MOTION was made by Commissioner Chen, seconded by Commissioner Rose, and carried (4-1) to recommend the programming of MSP funds as proposed.

A roll call vote was taken as follows:

AYES: Chen, Jain, Rose, Smith; NOES: Schaedel; ABSTAIN: None New or Continued Business
5) Report on Fiscal Year 2026-27 Approved Capital Improvement Project (CIP) Budget Sr. Management Analyst presented a staff report.

The Commission received and filed the report.
6) Report on Hay Canyon Stormwater Management and Recapture Plan Director El-Rabaa presented a staff report and responded to questions from the Commission.

The Commission provided feedback in favor of the project and recommended staff explore additional funding sources and future projects of the same type. 7) Discussion on LCFMC Section 4.24.070 Relating to the Request to Remove City Trees as Requested by the Abutting Property Owner
Division Manager Roberts provided a staff report and responded to questions from the Commission.

The Commission summarized historical problems related to the topic.

Chair Smith opened public comment at 7:14 p.m.

The following individual made a public comment: David Haxton.

Chait Smith closed public comment at 7:17 p.m.

Public Works and Traffic Commission Minutes Page 3 of 3 June 24, 2026 Regular Meeting
The Commission established a task force to bring back recommendations to the Commission. 8) Nomination and Election of Chair and Vice Chair for Fiscal Year 2026-27 Chair Smith invited nominations for Chair for FY 2026-27.

Commissioner Rose nominated Vice Chair Schaedel.

A MOTION was made by Commissioner Rose, seconded by Commissioner Jain, and carried (4-0-1, Vice Chair Schaedel abstained), to elect Vice Chair Schaedel as Chair for FY 2026-27.

Chair Smith invited nominations for Vice Chair for FY 2026-27.

Chair-Elect Schaedel nominated Commissioner Rose.

A MOTION was made by Commissioner Jain, seconded by Chair-Elect Schaedel, and carried (4-0-1, Commissioner Rose abstained), to elect Commissioner Rose as Vice Chair for FY 2026-27.

Concluding Business
Staff Comments
Director El-Rabaa noted the Commission will not meet in July and return in August.

Commissioners' Comments
Commissioner Rose recommended an assessment of options for Measure M MSP funds.

Commissioner Jain recommended items be presented to the Commission further in advance than they currently are so that additional information may be requested.

Commissioner Chen reiterated Commissioner Rose and Jain's comments and recommended a sub-taskforce with the Sustainability & Resilience Commission.

Chair Smith expressed her appreciation for the opportunity to serve as Chair for the past year.

Request for Future Agenda Items
None
Adjournment
Chair Smith adjourned the meeting at 7:48 p.m.
.

Jeannette Klein, Sr. Management Analyst II
Minutes approved by the Public Works and Traffic Commission on August 26, 2026.

One Civic Center Drive • La Cañada Flintridge • California 91011-2137 • (818) 790-8880 • FAX: (818) 790-7536

NOTICE OF CANCELLATION

PUBLIC WORKS AND TRAFFIC COMMISSION

REGULAR MEETING
WEDNESDAY, JULY 22, 2026
NOTICE IS HEREBY GIVEN that the regular meeting of the La Cañada Flintridge Public Works and Traffic Commission scheduled for Wednesday, July 22, 2026, at 6:00p.m. has been cancelled.

The next regular meeting will be held on Wednesday, August 26, 2026, at 6:00p.m. in the City Council Chambers, One Civic Center Drive, La Cañada Flintridge. ____________________________________________________________ Jeannette Klein, Sr. Management Analyst II

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Receive and File the Public Safety Reports for September 2026 Presenter: Tania Garcia, City Clerk
Proposed Action: Motion to receive and file the Public Safety Reports for September 2026
Environmental Impact: None
Fiscal Impact: None
Discussion/Analysis:

Receive and file the Public Safety Reports for September 2026, as prepared and submitted by the Los Angeles County Fire Department and the Los Angeles County Sheriff’s Department.

Options:

1. Receive and file the Public Safety Reports for September 2026; or

2. Defer action and provide direction to staff.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): receive and file the Public Safety Reports for September 2026.

Attachments:

1. Crime Statistics for September

2. Fire Report for September

LOS ANGELES COUNTY SHERIFF’S DEPARTMENT

CRESCENTA VALLEY STATION
4554 N. Briggs Avenue, La Crescenta, CA 91214
(818) 248-3464

City of La Cañada Flintridge
Crime Statistics
September 2026
Prepared By: Marisa Tomlinson, Crime Analyst October 13, 2026

FOR LAW ENFORCEMENT USE ONLY / NOT FOR PUBLICATION

FOR YOUR EYES ONLY / NOT FOR PUBLICATION

PART I OFFENSES
Classification Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 2026
YTD
2025
YTD
2024
YTD
2023
YTD
2022
YTD
2021
YTD
5 Yr Chg
YTD
1 Yr Chg
Homicide 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 No Change No Change Rape 0 0 0 0 1 0 0 0 1 2 1 0 0 3 1 100% 100%
Robbery 0 1 0 2 1 1 0 3 0 8 4 3 7 5 2 300% 100%
Agg Assault 2 4 0 1 0 1 3 1 1 13 0 5 14 14 7 86% Not Calc.

Resi Burglary 4 4 1 5 6 1 1 2 3 27 62 58 34 58 27 No Change -56% Other Burglary 1 2 2 1 1 2 0 0 0 9 11 15 16 22 9 No Change -18% Larceny-Theft 10 19 17 24 8 6 9 2 12 107 120 144 187 180 136 -21% -11% GTA 0 1 0 0 0 1 0 0 0 2 10 6 10 5 9 -78% -80%
Arson 1 0 0 0 0 0 0 0 0 1 2 1 0 1 0 Not Calc. -50%
Total 18 31 20 33 17 12 13 8 17 0 0 0 169 210 232 268 288 191 -12% -20% PART II OFFENSES – VANDALISM, NARCOTICS, & ID THEFT/FRAUD Classification Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec YTD 2026
YTD
2025
YTD
2024
YTD
2023
YTD
2022
YTD
2021
YTD
5 YR Chg
YTD
1 YR Chg
Vandalism 0 1 0 0 2 1 1 0 4 9 13 15 15 20 12 -25% -31%
Narcotics 1 0 3 0 1 4 2 0 1 12 8 5 11 14 8 50% 50%
Identity Theft
/ Fraud 2 4 5 8 5 10 9 6 4 53 33 32 25 43 51 4% 61%
All data extracted from LARCIS as of 10/13/2026– Unverified and subject to change. Red depicts +30% increases and green depicts -30% decreases

3 TRAFFIC
***Information Analysis:

The classification of total collisions document the total number of collisions for the month and year to date.

The sub categories document the individual statistical categories of each collision and may not equal the total number of collisions For example: injury accident on private property will be counted in the injury accident and private property sub categories.

FLOCK RELATED CASES
In September 2026, there were no Flock Safety System related vehicle stops or arrests.

TRESPASSING / ILLEGAL SHOOTING CALLS / INCIDENTS
7 trespassing / possible trespassing calls and 1 trespassing report in September 2026.

No illegal shooting calls and no illegal shooting incident reports in September 2026.

Classification September 2026 YTD 2026 YTD 2025 YTD 2024 YTD 2021
(5 yrs ago)
Total Collisions 15 138 125 131 105
Non-Injury Collisions 14 89 91 111 73
Injury Collisions 1 47 34 20 32
Fatal 0 2 0 0 0
Private Property 3 39 39 47 20
Warnings 93 1190 449 461 1064
Citations 333 2688 1831 1298 2404

4 All data extracted from LARCIS as of 10/13/2026– Unverified and subject to change.

2 103
0 0
33 0
20 40
60 80
100
120
TOTAL: 138

ALL RESPONSES
Fire Medical
Public Service Hazardous Situation
No Emergency
1 2 2
3 2
1 2
8 3
5 1
2 27
3 7
19 1
10 6
0 5
10 15
20 25
30 PATIENTS SEEN
Total Patients Seen: 105*

NOTEWORTHY INCIDENTS
9/14/26 Structure Fire 4411 Woodleigh Lane Lithium-ion battery fire out upon arrival, but battery still smoking. Home evacuated, battery cooled and removed to outdoor area. Area further cooled for safety and home ventilated.
9/22/26 Fire, other Eastbound 210 west of Angeles Crest Highway
Intentional string of 1’ x 1’ spot fires (3 of them) set by person experiencing homelessness.

MONTHLY ACTIVITY REPORT – LA CAÑADA FLINTRIDGE
SEPTEMBER 2026
*Total Patients Seen may be higher than Total Medical Responses due to multiple patients at any given incident.

MEDICAL INCIDENTS BY LOCATION TYPE
TRAFFIC COLLISIONS TOTAL: 9
Note: Where two streets are listed, the first street is the street on which the collision occurred; the second street is the closest cross-street. Th two streets listed do not necessarily mean the collision occurred in the intersection.

SAFETY TIP OF THE MONTH:

Halloween is right around the corner! Here are some helpful tips to make sure everyone stays safe:
• Make sure costumes are flame-resistant and stay away from open flames. • Wear a light-colored costume, or add reflective tape to costumes and trick-or-treat bags. • Make sure kids carry flashlights.
• Cross streets only at corners; don’t cross between parked cars. • Keep your home well-lit and clear from obstacles that someone can trip over.

NOTEWORTHY TRAFFIC COLLISIONS
9/28/26 1400 block of Foothill Blvd. TC involving Bus – bus vs. vehicle; 2 patients – 1 from bus (minor injury, declined transport), 1 from vehicle (transported).

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Receive and File Monthly Report of Investments for the Month Ending September 2026
Presenter: Jennifer Leblanc, City Treasurer
Proposed Action: Receive and File Quarterly Report of Investments ending September 2026
Environmental Impact: None
Fiscal Impact: None
Discussion/Analysis:

City’s Monthly Report of Investments is provided for City Council’s review.

Options:

1. Receive and file the attached Receive and File Quarterly Report of Investments ending September 2026; or

2. Decline/Defer.

Recommendation:

Option No. 1 – It is recommended that the City Council take the following action(s): Receive and file the attached Receive and File Quarterly Report of Investments ending September 2026.

Attachments:

1. LCF Investment Report-Sept 2026

SUMMARY
Investment Policy vs. Actual
Maturity Policy Actual
0-1 Years 30% - 80% 39%
1-3 Years 10% - 60% 25%
3-5 Years 10% - 40% 36%

YIELD TO YIELD TO WEIGHTED

AMORTIZED MARKET MATURITY MATURITY DAYS TO
INVESTMENT TYPE PAR VALUE BOOK VALUE VALUE AT MARKET AT COST MATURITY:

U.S. Treasuries $ 19,000,000 41.2% $ 18,910,159 $ 18,502,355 Federal Agencies $ 4,000,000 8.7% $ 3,997,475 $ 3,881,292 Corporate Notes $ 3,000,000 6.5% $ 2,969,652 $ 2,913,647 Accrued Interest $ 193,316
CAMP Pool $ 10,237,157 22.2% $ 10,237,157 $ 10,237,157
Total Investments at CAMP $ 36,237,157 78.6% $ 36,114,443 $ 35,727,767 4.92% 3.99% 1,000 Local Agency Investment Fund $ 9,215,007 20.0% $ 9,215,007 $ 9,215,007 Cash Balance - CBB Checking $ 676,223 1.5% $ 676,223 $ 676,223 TOTAL PORTFOLIO $ 46,128,387 100.0% $ 46,005,673 $ 45,618,997

CURRENT LAST

YIELDS MONTH END MONTH END
Laddered Portfolio Yield to Maturity at Market 4.92% 4.38% Laddered Portfolio Yield to Maturity at Cost 3.99% 3.69% Total Portfolio Yield to Maturity at Market 4.64% 4.23% Total Portfolio Yield to Maturity at Cost 3.91% 3.68%
Benchmark Yield (Two Year US Treasury Constant Maturity) 4.88% 4.34% The Treasurer of the City of La Cañada Flintridge hereby certifies compliance with the City's Investment Policy and the City's ability to meet its anticipated requirements for the next six months.

Jennifer LeBlanc, Treasurer
October 13, 2026
CITY OF LA CAÑADA FLINTRIDGE

REPORT OF INVESTMENTS
September 30, 2026
PAR VALUE %

OF PORTFOLIO

33.0%

5.6%

15.3%

9.7%

19.0% 17.5%

0.0%
0 - 6 M O N T H S 6 - 1 2 M O N T H S 1 - 2 Y E A R S 2 - 3 Y E A R S 3 - 4 Y E A R S 4 - 5 Y E A R S O V E R 5 Y E A R S MATURITY DISTRIBUTION

MARKET VALUE TREND ANALYSIS
End of Month Bal. Oct 25 Nov 25 Dec 25 Jan 26 Feb 26 Mar 26 Apr 26 May 26 June 26 July 26 Aug 26 Sept 26 US Treasuries $16,135,270 $16,178,475 $17,141,499 $17,112,034 $18,217,166 $18,012,534 $17,980,262 $17,927,879 $17,884,193 $17,820,220 $17,800,188 $18,502,355 Federal Agencies 6,899,693 6,916,184 5,935,468 5,947,671 4,958,482 4,953,732 4,955,677 4,957,311 4,951,311 4,933,521 4,936,161 3,881,292 Corporate Notes 2,983,332 2,992,794 2,992,464 2,994,418 3,004,219 2,982,638 2,984,788 2,976,194 2,967,503 2,953,807 2,951,358 2,913,647 Accrued Interest 184,082 174,908 198,317 192,976 186,301 179,466 218,437 208,456 233,998 211,117 220,617 193,316 CAMP 9,086,002 7,412,146 10,152,142 12,238,545 12,573,521 11,970,937 13,338,587 15,433,971 13,060,368 12,297,107 11,502,493 10,237,157 LAIF 8,942,801 8,942,801 8,942,801 9,037,359 9,037,359 9,037,359 9,125,922 9,125,922 9,125,922 9,215,007 9,215,007 9,215,007 CBB Checking 464,056 492,900 524,970 332,235 476,573 459,637 148,135 364,136 607,441 177,698 499,894 676,223 Total Portfolio Value $44,695,237 $43,110,208 $45,887,659 $47,855,237 $48,453,621 $47,596,303 $48,751,808 $50,993,867 $48,830,736 $47,608,477 $47,125,716 $45,618,997 Month-Over-Month (678,862) (1,585,029) 2,777,451 1,967,578 598,383 (857,318) 1,155,505 2,242,059 (2,163,131) (1,222,259) (482,761) (1,506,719) Prior Year 41,941,405 41,227,500 44,756,999 44,920,857 46,270,218 46,585,893 48,015,247 51,233,970 48,615,197 46,586,491 45,717,460 45,374,098 Change vs. Prior Yr 2,753,831 1,882,709 1,130,661 2,934,380 2,183,403 1,010,410 736,561 (240,103) 215,539 1,021,986 1,408,256 244,899 CITY OF LA CAÑADA FLINTRIDGE

REPORT OF INVESTMENTS
September 30, 2026
-$5,000,000
$5,000,000
$15,000,000
$25,000,000
$35,000,000
$45,000,000
$55,000,000
Oct 25 Nov 25 Dec 25 Jan 26 Feb 26 Mar 26 Apr 26 May 26 June 26 July 26 Aug 26 Sept 26 Total Portfolio - Trend in Market Value US Treasuries Federal Agencies Corporate Notes Accrued Interest LAIF CAMP CBB Checking Prior Year

CITY OF LA CAÑADA FLINTRIDGE

REPORT OF INVESTMENTS
September 30, 2026
Next Par Value
Investment Type / Coupon / Purchase Maturity Call S&P Par Pct. Of Original Amortized Market Issuer Rate Date Date Date Rating Value Portfolio Cost Cost Value US Treasury Bond/Note
US Treasury 2.375% 08/18/22 05/15/27 none AA+ 1,000,000.00 2.2% 967,382.81 995,741.49 987,490.00 US Treasury 6.375% 02/14/23 08/15/27 none AA+ 1,000,000.00 2.2% 1,097,187.50 1,018,810.48 1,015,196.00 US Treasury 6.125% 06/21/23 11/15/27 none AA+ 1,000,000.00 2.2% 1,084,687.50 1,021,593.21 1,016,172.00 US Treasury 3.875% 06/08/23 12/31/27 none AA+ 1,000,000.00 2.2% 994,335.94 998,450.62 989,883.00 US Treasury 4.000% 03/03/23 02/29/28 none AA+ 1,000,000.00 2.2% 985,273.44 995,833.93 989,648.00 US Treasury 3.625% 06/21/23 03/31/28 none AA+ 1,000,000.00 2.2% 983,906.25 994,955.14 983,242.00 US Treasury 3.625% 06/08/23 05/31/28 none AA+ 1,000,000.00 2.2% 985,664.06 995,208.22 980,938.00 US Treasury 3.750% 01/26/24 12/31/28 none AA+ 1,000,000.00 2.2% 986,210.94 993,360.33 975,391.00 US Treasury 4.000% 02/29/24 01/31/29 none AA+ 1,000,000.00 2.2% 985,429.69 992,715.73 979,648.00 US Treasury 4.000% 10/03/24 07/31/29 none AA+ 1,000,000.00 2.2% 1,018,710.94 1,011,363.87 974,453.00 US Treasury 3.875% 12/02/24 09/30/29 none AA+ 1,000,000.00 2.2% 990,117.19 993,633.78 969,414.00 US Treasury 4.125% 11/05/24 10/31/29 none AA+ 1,000,000.00 2.2% 999,257.81 999,524.47 975,430.00 US Treasury 4.000% 03/18/25 02/28/30 none AA+ 500,000.00 1.1% 498,398.44 498,861.85 484,297.00 US Treasury 3.875% 08/13/25 07/31/30 none AA+ 1,500,000.00 3.3% 1,507,558.59 1,505,957.07 1,439,883.00 US Treasury 3.625% 09/30/26 08/31/30 none AA+ 2,000,000.00 4.3% 1,897,421.88 1,897,489.74 1,900,078.00 US Treasury 3.625% 10/31/25 09/30/30 none AA+ 1,000,000.00 2.2% 994,687.50 995,609.00 949,180.00 US Treasury 3.500% 12/01/25 11/30/30 none AA+ 1,000,000.00 2.2% 994,296.88 995,175.63 942,109.00 US Treasury 3.750% 02/24/26 12/31/30 none AA+ 500,000.00 1.1% 503,222.66 502,856.35 475,176.00 US Treasury 3.750% 02/24/26 01/31/31 none AA+ 500,000.00 1.1% 503,398.44 503,018.57 474,726.50 Total US Treasury Bond/Note 19,000,000.00 41.2% 18,977,148.46 18,910,159.48 18,502,354.50 Federal Agency Bond/Note
Fed Farm Credit Bank 1.860% 02/11/22 02/08/27 none AA+ 1,000,000.00 2.2% 993,380.00 999,532.14 991,588.00 Fannie Mae 4.050% 02/24/26 01/21/31 01/21/27 Aa1 1,000,000.00 2.2% 1,000,000.00 1,000,000.00 955,517.00 Freddie Mac 4.100% 04/17/26 03/17/31 03/17/27 AA 1,000,000.00 2.2% 997,750.00 997,942.59 959,573.00 Fannie Mae 4.500% 06/16/26 06/16/31 06/16/28 AA+ 1,000,000.00 2.2% 1,000,000.00 1,000,000.00 974,614.00 Total Federal Agency Bond/Note 4,000,000.00 8.7% 3,991,130.00 3,997,474.73 3,881,292.00 Corporate Notes
Bank of New York Mellon 2.050% 02/08/22 01/26/27 12/24/26 A 500,000.00 1.1% 495,605.00 499,717.32 495,940.50 Walmart Inc 1.500% 09/22/23 09/22/28 07/22/28 AA 500,000.00 1.1% 427,040.00 471,180.80 468,153.00 Bank of America Corp Notes 5.202% 04/29/24 04/25/29 04/25/28 A- 500,000.00 1.1% 491,800.00 495,502.90 498,725.00 Johnson & Johnson 4.700% 03/18/25 03/01/30 04/25/28 AAA 500,000.00 1.1% 506,495.00 504,596.05 492,634.50 Apple Inc 4.200% 08/13/25 05/12/30 04/12/30 AA+ 500,000.00 1.1% 505,535.00 504,285.13 484,397.50 Amazon.com Inc 4.250% 05/12/26 03/13/31 02/13/31 AA 500,000.00 1.1% 493,935.00 494,369.67 473,796.50 Total Corporate Notes 3,000,000.00 6.5% 2,920,410.00 2,969,651.87 2,913,647.00 TOTAL SECURITIES 26,000,000.00 56.4% 25,888,688.46 25,877,286.08 25,297,293.50 CAMP Cash Reserve 3.870% 10,237,157.40 22.2% 10,237,157.40 10,237,157.40 10,237,157.40 TOTAL INVESTMENT POOLS AND MONEY MARKET FUNDS 36,237,157.40 78.6% 36,125,845.86 36,114,443.48 35,534,450.90 Accrued Interest 193,316.49
TOTAL INVESTMENTS 35,727,767.39
Local Agency Investment Fund 3.908% 9,215,006.62 20.0% 9,215,006.62 9,215,006.62 9,215,006.62 TOTAL LADDERED PORTFOLIO 45,452,164.02 98.5% 45,340,852.48 45,329,450.10 44,942,774.01 CASH BALANCE - CBB Checking 676,223.21 1.5% 676,223.21 676,223.21 676,223.21 TOTAL PORTFOLIO 46,128,387.23 100.0% 46,017,075.69 46,005,673.31 45,618,997.22

PORTFOLIO DETAIL

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Receive and File the Capital Improvement Project Status Update Presenter: Maged El-Rabaa, P.E., Director of Public Works Proposed Action: Receive and File
Environmental Impact: The environmental analysis will be prepared for each project and submitted to City Council for review and approval
Fiscal Impact: The fiscal impact is determined for each project as part of the City Council review and approval process
Discussion/Analysis:

A. PROJECTS IN CONSTRUCTION PHASE

1. 2026 Citywide Street Resurfacing Program (CIP 31-2601): As part of the City’s annual street maintenance program, the City Council approved the following 3.92 centerline miles of streets for resurfacing:

Street From To Length
(mile)
Knight Way Oliveta Place Crown Avenue 0.29
Oliveta Place Knight Way Cul-De-Sac 0.15
Mellow Lane Crown Avenue Cul-De-Sac 0.17
Redwillow Lane Knight Way Cul-De-Sac 0.41
Noren Street Redwillow Lane Crown Avenue 0.08
Starlight Crest Drive Angeles Crest Hwy. Burning Tree Drive 0.33 Del Monte Road San Juan Way Santa Inez Way 0.27
Carmel Road San Juan Way Santa Inez Way 0.23
Cannon De Paraiso
Lane
Santa Inez Way Cul-De-Sac 0.26
Houseman Street Indianola Way Hampton Road 0.23
Alminar Avenue Daleridge Road Cul-De-Sac 0.39
Revlon Drive Alminar Avenue Alminar Avenue 0.26
Georgian Road Woodleigh Lane Foothill Boulevard 0.85
TOTAL 3.92

The overall PCI for these streets is 60, just above the rating of poor. The proposed project will improve the pavement of the above road segments, which will enhance the rideability for the motorists and increase the corresponding service life by 20 years. On June 16, 2026, the City Council approved the PS&E and authorized Public Works to advertise the project for construction bids. The project was then advertised on June 25, 2026, and bids were submitted on July 23,2026.

On September 1, 2026, the City Council awarded the construction contract to Gentry Brothers, Inc., in the amount of $1,538,764.50. The contract agreement and other related documents are under preparation. A pre-construction meeting is being scheduled was held with the team on October 5, 2026. Construction is expected to start on October 26, 2026 and to be completed by January 8, 2027. Contractor has provided all required materials submittals for review and approval.

2. 2026 Citywide Miscellaneous Concrete Repairs (CIP 31-2602): As part of the City’s annual maintenance program, the City proposes to repair sidewalk, curbs, and gutters that are damaged by traffic or by tree roots or have simply deteriorated due to age or use and repair/install ADA curb ramps throughout the City to meet ADA requirements. Staff completed the Plans, Specifications, and Estimates (PS&E) for the project. On February 17, 2026, the City Council adopted the PS&E and authorized Public Works to advertise the project for construction bids. On April 7, 2026, the City Council awarded a construction contract to Gentry Brothers, Inc., in the amount of $222,185, and construction started on May 11, 2026 and was substantially completed on July 31, 2026. Contractor is currently working on the punch list items and submittal of final documentation. All required documents were received from the contractor and are under review approved.

3. Mid-Block Pedestrian Crosswalk Traffic Signal (HAWK) on Foothill Boulevard at Indiana Ave (HSIP-Cycle 12; CIP 31-2608): The City was successful in securing $350,000 of HSIP funds under Cycle 12 of the grant program for the installation of a High-Intensity Activated CrossWalk (HAWK) Traffic Signal on Foothill Blvd at Indiana Ave. The project consists of the removal of the existing yellow flashing beacon poles, installation of new mast arm poles, vehicle heads, pedestrian heads, pedestrian push buttons, and other related electrical equipment. The proposed improvements will upgrade the existing flashing beacon to a traffic signal which will enhance safety for pedestrians and motorists. On October 3, 2025, the City Council approved the selection of thirteen (13) On-Call consultants, on an as-needed basis, to assist in the design and delivery of the CIP projects. Staff solicited a fee proposal from Willdan Engineering, one of the approved consultants, for the preparation of Plans, Specifications, and Estimates (PS&E) for the project. On December 2, 2025, the City Council approved Willdan Engineering’s Fee Proposal in the amount of $57,485, after which a Task Order was issued to Willdan Engineering. Consultant completed the final PS&E, and the City Council adopted the PS&E and authorized Public Works to advertise the project for construction bids on September 15, 2026. The project was then advertised on September 24, 2026 on Planet Bids and in the Outlook Newspaper with a bid submission date of October 21, 2026.

4. Mid-Block Pedestrian Crosswalk Traffic Signal (HAWK) at 200 Foothill Boulevard (Project No. 31/2610/07-2423d): The project consists of upgrading the existing flashing beacon on Foothill Boulevard at 200 Foothill Boulevard (near Saint Francis High School) to a Pedestrian Hybrid Beacon (HAWK). The general scope includes the removal of the existing yellow flashing beacon poles, installation of new mast arm poles, vehicle heads, pedestrian heads, pedestrian push buttons, and other related electrical equipment. The proposed improvements will upgrade the existing flashing beacon to a traffic signal (HAWK) which will enhance safety for pedestrians and motorists. On November 18, 2025, the City Council awarded the construction contract to Elecnor Belco Electric, Inc., in the amount of $313,137. On December 18, 2025, a Notice to Proceed was issued to the contractor for the procurement of the materials and staff completed the review of all material submittals related to the long lead traffic signal equipment. Contractor has completed potholing at the location of the new poles to verify any conflict with existing utilities. As a result, one pole needs to be modified due to its relocation to avoid conflict with utility. Construction started on June 22, 2026

and to be completed on September 9, 2026. Majority of the civil works was completed on July 31, 2026, and the installation of the signal poles is was scheduled in early September pending their delivery and the energization of the new service cabinet by SCE to provide power to the new signal.

SCE installed the new meter and energized the service cabinet on September 12, 2026. Contractor received the poles and work resumed on September 30, 2026 and to be completed by were installed and operational on October 15, 2026.

B. PROJECTS IN DESIGN PHASE

1. Foothill Boulevard Street Remediation (Dip) – (CIP 31-2306): The project consists of the repair of the road segment between EL Camino Porto and Cypress Drive by pressure grouting method to stabilize the subgrade to a depth of approximately 45 feet; repair of the existing Corrugated Metal Pipe (CMP) located at approximately 45 feet under this segment of Foothill Boulevard and the parking lot of Lutheran Church in the Foothills (LCIF) by jacking a 36” High Density Polyethylene (HDPE) pipe to strengthen the existing CMP; construction of a jacking pit in the parking lot of the LCIF; installation of FMWD’s temporary diversion water line during construction; installation of FMWD’s permanent 24-inch water line; removal and replacement of the median, curb and gutter; landscaping improvements; resurfacing of the pavement; and other related work.

On December 3, 2024, the City Council awarded the design contract to GMU Geotechnical and Geologists, Inc. for the preparation of Plans, Specifications and Estimate (PS&E) and design support during construction. On May 6, 2025, the City Council awarded a contract to Willdan Engineering to provide Construction Management and Inspection Services during construction of the Project.

Construction is expected to be done in three phases. The first phase consists of construction of a jacking pit in LCIF parking lot; jacking a 36” High Density Polyethylene (HDPE) pipe northerly and southerly from the jacking pit to strengthen the existing CMP located at approximately 45 feet under Foothill Boulevard and the LCIF parking lot; and other related work. On February 17, 2026, the City Council approved the right of entry agreement with LCIF, adopted the PS&E and authorized Public Works to advertise the first phase the project for construction bids. Three bids were uploaded to Planet Bids on March 19, 2026. Upon staff review of all bid proposals, the apparent lowest bidder was found to be non-responsive due to missing vital information in the proposal and discrepancies in pricing of many items. Also, the bidder was found not responsible due to lack of experience in projects with similar scope and complexity. On April 17, 2026, the City Council rejected all bids. Staff will explore and recommend to the City Council other construction methods at a future meeting. Staff conducted another survey on July 29, 2026, and found out of 73 survey points, of which 29 points showed additional settlement between 0.03 and less than 0.06 feet and 44 points showed additional settlement less than 0.03 feet. The additional settlement is considered negligible compared to the previous results dated April 15, 2024. Staff is currently working with a contractor, who is experienced in similar projects, for the development of an alternative scope to strengthen the existing CMP. Staff is currently reviewing the options and related costs submitted by the contractor, which will be presented to the City Council at their meeting on October November 17, 2026.

2. Hillard Ave Street Improvements Project - Foothill Boulevard to Fairmount Avenue (CIP 31- 2208): The existing asphalt pavement is in poor condition and the segment from Foothill Blvd to near 4720 Hillard does not have curb and gutter similar to northern segment to Fairmount Avenue. In addition, Public Works has received numerous complaints about excessive speeding on the street.

In FY 2024-25, the City Council approved the selection of Onward Engineering, one of the approved On-Call consultants, to develop a concept plan and to solicit community input on the proposed improvements. Staff held a town hall in April 2025 and presented three alternatives to the community. The feedback received from the community was to develop additional design concepts to minimize impacts to existing landscaping improvements.

On October 3, 2025, the City Council approved the selection of thirteen (13) On-Call consultants, on

an as-needed basis, to assist in the design and delivery of the CIP projects. Staff solicited a fee proposal from TAIT & Associates, Inc., one of the approved consultants, for updating the concept plans and presenting them to the community for their input and the preparation of Plans, Specifications, and Estimates (PS&E) based on the approved concept plan by the City Council. On June 16, 2026, the City Council approved TAIT & Associates Fee Proposal in the amount of $116,792, after which a Task Order was issued to TAIT & Associates. A community meeting is scheduled for October 29,2026 to present the updated concept design. In addition to mailing notices to the affected residents, the notice will also be was published in the Outlook Newspaper on October 15, 2026 and posted on the City’s website.

3. Angeles Crest Highway at Green Lane Traffic Signal (CIP 31-2605): In April 2025, the city held a joint town hall with Caltrans to address the speeding on Angeles Crest Highway (ACH). Based on feedback received from residents at the meeting, staff concluded that the community’s preferred design element is the installation of traffic signals at various intersections along ACH to mitigate speeding. It is proposed to install a new traffic signal on ACH at Green Lane as a first phase. On October 3, 2025, the City Council approved the selection of thirteen (13) On-Call Consultants, on an as-needed basis, to assist in the design and delivery of the CIP projects. Staff solicited a fee proposal from Willdan Engineering, one of the approved consultants, for the preparation of a Traffic Signal Warrant Study and to submit it to Caltrans for review and approval. On November 12, 2025, a Task Order in the amount of $7,600 was issued to Willdan Engineering for the said services. The completed study concluded that a traffic signal is warranted at this intersection. The study was then submitted to Caltrans for review and concurrence. Consultant revised the study per Caltrans’ comments, and it was resubmitted for their review and approval. Caltrans requested us to study the feasibility of a roundabout in comparison to a traffic signal. Staff is currently reviewing this request and preparing a related response to Caltrans.

4. I-210 Soundwall Improvements Project, Phase V (CIP 31-2606): This phase includes one soundwall segment (S322) on the north side of I-210 between Angeles Crest Highway and Commonwealth Avenue. On October 3, 2025, the City Council approved the selection of thirteen (13) On-Call Consultants, on an as-needed basis, to assist in the design and delivery of the CIP projects. Staff solicited a fee proposal from Ardurra Group, who is one of the approved consultants, for the preparation of Project Approval and Environmental Document (PA&ED), which include the preparation of a revised concept plan and the update of various technical studies required studies to support the preparation of an updated Project Report. On February 17, 2026, the City Council approved a fee proposal from Ardurra Group, in the amount of $309,053, for the preparation of the PA&ED, after which a Task Order was issued to Ardurra Group. Staff started coordination with Caltrans for the preparation of the required cooperative agreement. Caltrans submitted to the City the draft cooperative agreement for review. Staff completed their review and provided their comments back to Caltrans. Awaiting receipt of the final agreement for City Council approval.

5. Inverness Drive Storm Drain and Resurfacing (CIP 31-2609): The project consists of the construction of a storm drain system, from 340 Inverness Dr to Inverness Dr/Corona Dr intersection, to mitigate the current erosion and mud flow from the hillside across the roadway and connect the new drain system to a near storm drain facility, and resurfacing this segment of the roadway. On October 3, 2025, the City Council approved the selection of thirteen (13) On-Call consultants, on an as-needed basis, to assist in the design and delivery of the CIP projects. Staff solicited a fee proposal from NV5, Inc., one of the approved consultants, for the preparation of Plans, Specifications, and Estimates (PS&E) for the project. On May 19, 2026, the City Council approved NV5’s Fee Proposal in the amount of $68,700, after which a Task Order was issued to NV5.

Consultant has submitted 60% PS&E to the City for review and comments. Staff reviewed and provided their comments on the 60% plans back to the consultant. Consultant submitted 95% PS&E to the City for review.

6. 2027 Citywide Street Resurfacing Program (CIP 31-2701): As part of the City’s annual street maintenance program, the City Council approved the following 2.47 centerline miles of streets for resurfacing:

Street From PCI* To Length
(mile)
Starlight Crest Drive Burning Tree Dr 19 Gleneagle Place 0.64 Gleneagle Place Starlight Crest Dr 19 Cul-De-Sac 0.08
Patagonia Drive Castle Road 26 Cul-De-Sac 0.07
Ocean View Blvd Foothill Blvd 41 Cross Street 0.26
Earlmont Avenue Fairmount Ave 35 Alta Canyada Rd 0.57
Cross Street Ocean View Blvd 26 Castle Road 0.20
Georgian Road Commonwealth Ave 25 Woodleigh Lane 0.28
Conle Way Ocean View Blvd 28 Cul-De-Sac 0.11
Leir Drive Conle Way 65 Cul-De-Sac 0.07
Saranne Street Ocean View Blvd 65 Cul-De-Sac 0.03
Matley Road Cross Street 39 Cul-De-Sac 0.08
Castle Lane Foothill Blvd 41 Castle Road 0.08
TOTAL 2.47
*Based on the Updated 2026 Pavement Management System Report The proposed project will improve the pavement of the above road segments, which will enhance the rideability for the motorists and increase the corresponding service life by 20 years. Staff requested fee proposals from the approved list of On-Call Consultants for the preparation of Plans, Specifications, and Estimates (PS&E). The City Council is considering approval of a Fee Proposal from NV5, Inc., in the amount of $127,500, and authorization to the City Manager to execute a Task Order for the said amount under a separate item on tonight’s agenda.

7. 2027 Citywide Miscellaneous Concrete Repairs (CIP 31-2702): As part of the City’s annual maintenance program, the City proposes to repair sidewalk, curbs, and gutters that are damaged by traffic or by tree roots or have simply deteriorated due to age or use and repair/install ADA curb ramps throughout the City to meet ADA requirements. Staff is preparing the Plans, Specifications, and Estimates (PS&E).

8. 2027 Miscellaneous Pavement Repairs (CIP 31-2704): As part of the City’s annual maintenance program, the City proposes to repair deteriorated pavement throughout the City due to depression, tree roots intrusion, surface water damage and age. Staff is preparing the Plans, Specifications, and Estimates (PS&E).

9. Memorial Park Playground Equipment Replacement (CIP 31-2707: The project consists of replacing the existing playground equipment at Memorial Park to meet the current standards. Staff is soliciting fee proposals from the approved list of On-Call Consultants for the preparation of Plans, Specifications, and Estimates (PS&E). The City Council is considering approval of a Fee Proposal from Kimley-Horn and Associates, Inc., in the amount of $95,030, and authorization to the City Manager to execute a Task Order for the said amount under a separate item on tonight’s agenda.

10. Green Alley II – Hill Street/Valley Sun Lane Alley (Project No. 18-2601): The pavement on the public alley Valley Sun Lane/Hill Street between Angeles Crest Highway and 100 feet north of Foothill Blvd is in poor condition and requires resurfacing. As an alternative to conventional asphalt

pavement resurfacing, the site can be redesigned to capture rainwater and reuse it on site to allow rainwater to infiltrate back into the ground, which provides stormwater quality and MS4 Permit compliance benefits and thereby qualifies for Measure W funds. The scope of work includes: (i) installation of pervious pavement and/or paver stones over an infiltration gravel bed; and (ii) narrow planting beds for low-profile or climbing plants at the outer edges of the alley. On October 3, 2025, the City Council approved the selection of thirteen (13) On-Call consultants, on as-needed basis, to assist in the design and delivery of the CIP projects. Staff solicited a fee proposal from Aufbau, Inc., who is one of the approved consultants, for the preparation of a Feasibility Study. On February 17, 2026, the City Council approved a fee proposal, in the amount of $48,800, from Aufbau, Inc. for the preparation of the study, after which a Task Order was issued to Aufbau, Inc. The study concluded that the installation of pervious paver stones is feasible, and the Consultant submitted a Fee Proposal for the preparation of the Plans, Specifications and Estimates (PS&E). On September 1, 2026, the City Council approved a Fee Proposal from Aufbau, Inc. in the amount of $93,350 for the preparation of the PS&E, after which a Task Order was issued to Aufbau, Inc. Design is in progress.

11. Red Flag Signage Program: The project consists of installation of approximately 105 “No Parking” signage on selected city streets (Option 1) during Red Flag days per the policy adopted by the City Council on November 18, 2025. On September 23, 2026, a Task Order was issued to Willdan, in the amount of $16,500, for the preparation of updated sign maps for installation, technical specifications and engineer’s estimate. It is expected that the contract documents will be completed by the end of November 2026.

Options:

1. Receive and file the informational report; or

2. Provide further directions to staff
Recommendation:

Option No.1 - It is recommended that the City Council take the following action(s): Receive and file the informational report
Attachments:

None

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Approval and Delegation of Authority to City Manager to Execute a Task Order, in the amount of $127,500, to NV5, Inc. for the Preparation of Plans, Specifications and Estimates (PS&E) for the 2027 Citywide Resurfacing Project (CIP 31-2701) and any Change Orders up to $7,500, Provided such Change Orders do not Exceed the Total Amount of $135,000
Presenter: Maged El-Rabaa, P.E., Director of Public Works Proposed Action: Motion to: (i) Approve the attached Fee Proposal from NV 5, Inc., in the amount of $127,500, for the Preparation of Plans, Specifications and Estimates (PS&E) for the 2027 Citywide Street Resurfacing Project (CIP 31-2701) and to Include $7,500 for Contingencies for a Total not-to-exceed Amount of $135,000; and (ii) Authorize the City Manager to Execute the Task Order in the Amount of $127,500 and any Change Orders up to $7,500, Provided such Change Orders do not Exceed the Total Amount of $135,000
Environmental Impact: Appropriate Environmental Findings will be Considered by the City Council at the Time of Approval of the PS&E
Fiscal Impact: Sufficient funds are included in the FY2026-27 Budget under Account 31-00-7000, Project No. 2701, to finance the design cost of the Project Background:

On October 3, 2025, the City Council awarded a contract to thirteen (13) consultants to Provide OnCall Civil Engineering Services on as-needed basis for a period of three (3) years for a total threeyear commitment not-to-exceed the amount of $1,000,000 and authorized the City Manager to execute Task Orders up to $25,000 each provided that that the Task Order does not exceed the total budget amount for the current fiscal year. These engineering services will be performed for capital and other special projects as part of the Capital Improvements Program (CIP) and will be funded in the overall costs of projects as part of the CIP Budget and separately for services not directly related to the CIP.

Discussion/Analysis:

The 2027 Citywide Resurfacing Project is part of the adopted Fiscal Year 2026-27 CIP. As part of the City’s annual street maintenance program, the City Council approved the following 2.47 centerline miles of streets for resurfacing:

Street From To Length
(mile)
Starlight Crest Drive Burning Tree Dr Gleneagle Place 0.64 Gleneagle Place Starlight Crest Dr Cul-De-Sac 0.08
Patagonia Drive Castle Road Cul-De-Sac 0.07
Ocean View Blvd Foothill Blvd Cross Street 0.26
Earlmont Avenue Fairmount Ave Alta Canyada Rd 0.57
Cross Street Ocean View Blvd Castle Road 0.20
Georgian Road Commonwealth Ave Woodleigh Lane 0.28
Conle Way Ocean View Blvd Cul-De-Sac 0.11
Leir Drive Conle Way Cul-De-Sac 0.07
Saranne Street Ocean View Blvd Cul-De-Sac 0.03
Matley Road Cross Street Cul-De-Sac 0.08
Castle Lane Foothill Blvd Castle Road 0.08
TOTAL 2.47
Public Works issued task order requests to three consultants from the approved list of the On-Call consultants for the preparation of Plans, Specifications and Estimates (PS&E). Upon review of the two submitted fee proposals, it was determined that NV5, Inc. is the most qualified for the project, and the attached negotiated Fee Proposal in the amount of $127,500 for the said services is found to be fair and reasonable. Staff requests an additional amount of $7,500 for contingencies for a total not-to-exceed fee of $135,000.

Since the fee is more than the amount of $25,000 previously authorized by the City Council to the City Manager, Staff recommends that the City Council approves the Fee Proposal submitted by NV 5, Inc. to perform the above services and authorize the City Manager to execute the Task Order.

Options:

1. Motion to: (i) Approve the attached Fee Proposal from NV 5, Inc., in the amount of $127,500, for the Preparation of Plans, Specifications and Estimates (PS&E) for the 2027 Citywide Street Resurfacing Project (CIP 31-2701) and to Include $7,500 for Contingencies for a Total not-to-exceed Amount of $135,000; and (ii) Authorize the City Manager to Execute the Task Order in the Amount of $127,500 and any Change Orders up to $7,500, Provided such Change Orders do not Exceed the Total Amount of $135,000; or

2. Provide further directions to staff.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s):
(i) Approve the attached Fee Proposal from NV 5, Inc., in the amount of $127,500, for the Preparation of Plans, Specifications and Estimates (PS&E) for the 2027 Citywide Street Resurfacing Project (CIP 31-2701) and to Include $7,500 for Contingencies for a Total not-to-exceed Amount of $135,000; and (ii) Authorize the City Manager to Execute the Task Order in the Amount of $127,500 and any Change Orders up to $7,500, Provided such Change Orders do not Exceed the Total

Amount of $135,000
Attachments:

1. Fee Proposal

133 Technology Drive, Suite 200 | Irvine, CA 92618 | www.nv5.com | Office: 949.585.0477 | Fax: 949.409.8182 PN: 2750226-0023965.00
Jeffrey M. Cooper, PE
Senior Vice President

COMPANY INFORMATION/CONTACT
Name: NV5, Inc.

Address: 133 Technology Drive, Suite 200,
Irvine, CA 92618
Telephone Number: (949) 585-0477
Email of Contact: [email protected]
October 6, 2026
City of La Cañada Flintridge
Attn: Maged El-Rabaa, PE, Director of Public Works/City Engineer One Civic Center Drive
La Cañada Flintridge, CA 91011
SUBJECT: Professional Engineering Design Services for 2027 Citywide Resurfacing Project Dear Mr. El-Rabaa,
NV5, Inc. (NV5) is excited to have the opportunity to provide Professional Engineering Design Services to the City of La Cañada Flintridge (City) for its 2027 Citywide Resurfacing Project (project). Our team has the technical knowledge and experience to deliver your projects in the most cost-efficient and cost-effective manner. NV5’s strengths include the following::

Current Partnership: Our extensive experience and strong existing relationship with the City give us the ability to continue providing professional engineering services for your capital improvement projects. We operate with a working knowledge of your staff, processes and environment, enabling us to provide outstanding cost- and time-efficient services. Specifically, NV5 is providing on-call engineering services and on-call construction management and inspection services to the City.

Relevant Experience: We have a proven track record of successfully providing engineering design services to municipalities throughout Southern California, most of which have been repeat clients. A sampling of our relevant project experience, which includes pavement improvement projects, is included on page 9.

Proposed Team: Understanding the needs of the City, we are proposing David Niknafs, PE, as Project Manager. Mr.

Niknafs has more than 30 years of civil engineering experience in public works working on various capital improvement projects and has extensive experience working as a project director and project manager. He has managed numerous street improvement projects in Los Angeles and Orange counties. Mr. Niknafs will be supported by a team of dedicated professionals with proven capability and expertise.

In-House Services: In addition to providing engineering design services, NV5 offers in-house materials testing and special inspection, survey (drone capability), construction management and inspection services, and many other professional services the City may need at a moment’s notice.

Proposal Authorization and Validity: This proposal has been signed by Jeffrey M. Cooper, PE, a company officer authorized to bind the firm.

NV5 looks forward to the opportunity to work with the City and help you achieve your goals and objectives. If you need further information, we may be reached by phone at (949) 585-0477, or electronically at [email protected] and [email protected]. Thank you for your time and consideration.

Sincerely,
NV5
David Niknafs, PE
Director of Infrastructure

SCOPE OF SERVICES
Project Understanding
After a review of the Task Order Request and a site visit, NV5 has a thorough understanding of the project requirements and demands. The professional services consist of providing engineering design services, including preliminary engineering, surveying, limited pavement investigation and preparation of plans, specifications and estimates for the 2027 Citywide Resurfacing Project. The project includes the streets listed below:

Specific Considerations & Key Issues
We performed field reconnaissance of the project area to familiarize ourselves with the project goals and requirements.

The following are some of the observations made during our initial review of some of the streets listed in the Task Order.

Upon receipt of the Notice to Proceed, a more comprehensive field reconnaissance will be conducted for all of the streets.

All proposed improvements will be reviewed and discussed with the City prior to implementation.

CITY OF LA CAÑADA FLINTRIDGE
2027 CITYWIDE RESURFACING PROJECT
Street Name From To
Starlight Crest Drive Burning Tree Drive Gleneagle Place Gleneagle Place Starlight Crest Drive Cul-De-Sac
Patagonia Drive Castle Road Cul-De-Sac
Ocean View Boulevard Foothill Boulevard Cross Street
Earlmont Avenue Fairmount Avenue Alta Canyada Road
Cross Street Ocean View Boulevard Castle Road
Georgian Road Commonwealth Avenue Woodleigh Lane
Conle Way Ocean View Boulevard Cul-De-Sac
Leir Drive Conle Way Cul-De-Sac
Saranne Street Ocean View Boulevard Cul-De-Sac
Matley Road Cross Street Cul-De-Sac
Castle Lane Foothill Boulevard Castle Road

1. Starlight Crest Drive
a. Requires pavement rehabilitation.

May consider full-depth reclamation.
b. May require reconstruction of spandrels
and cross gutter.
c. Requires new pavement striping and
markings.
d. Requires adjustment of utility manhole
covers to grade.
e. Requires protection of existing storm
drain inlets.

City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 2

SCOPE OF SERVICES

2. Gleneagle Place
a. Requires pavement rehabilitation. May
consider full-depth reclamation.
b. May require reconstruction of spandrels and
cross gutter.
c. Requires new pavement striping and
markings.
d. Requires adjustment of utility manhole
covers to grade.
e. Requires protection of existing storm drain
inlets.

3. Oceanview Boulevard
a. Requires pavement grind and overlay.
b. May require reconstruction of spandrels
and cross gutter.
c. Requires new pavement striping and
markings.
d. Requires adjustment of utility manhole
covers to grade.

4. Earlmont Avenue
a. Requires pavement rehabilitation.

May consider full-depth reclamation.
b. Requires grind and overlay at select
locations.
c. Requires new pavement striping and
markings.
d. Requires adjustment of utility manhole
covers to grade.
e. Requires protection of existing storm
drain inlets.

City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 3

SCOPE OF SERVICES

5. Georgian Road
a. Requires pavement rehabilitation.

May consider full-depth reclamation.
b. Requires grind and overlay at select
locations.
c. Requires new pavement striping and
markings.
d. Requires adjustment of utility manhole
covers to grade.
e. Requires adjustment of valve covers to
grade.

6. Castle Lane
a. Requires pavement grind and overlay.
b. Requires new pavement striping and
markings.
c. Reconstruct pavement drainage swales.
d. Requires protecting existing bollards.
e. Requires adjustment of utility manhole
covers to grade.
f. Requires protection of existing storm
drain inlets.

7. Patagonia Drive
a. Requires pavement rehabilitation.

May consider full-depth reclamation.
b. Requires new pavement striping and
markings.
c. Requires adjustment of utility manhole
covers to grade.
d. Requires adjustment of valve covers to
grade.
e. Requires protection of existing storm
drain inlets.

City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 4

SCOPE OF SERVICES

8. Cross Street
a. Requires pavement rehabilitation.

May consider full-depth reclamation.
b. Requires new pavement striping and
markings.
c. Requires protecting existing retaining
wall.
d. Requires adjustment of utility manhole
covers to grade.

9. Lier Drive
a. Requires pavement grind and overlay.
b. Requires new pavement striping and
markings.
c. Requires protecting existing retaining
wall.
d. Requires adjustment of utility manhole
covers to grade.

Scope of Work
TASK 1 – PROJECT MANAGEMENT
Kickoff Meeting: At the commencement of the Project, we will attend a “kickoff” meeting with the City staff to discuss the scope, parameters, and schedule for the project. Specific goals and milestones required to accomplish the project will be reviewed and refined.

Project Schedule: We will provide a project schedule in Microsoft Project showing all project activities, duration, start and finish dates, milestones, and activity logic ties based upon the schedule milestones identified in this document.

Project Meetings: We will conduct project meetings with the City staff and other stakeholders as required. These project meetings will be used to coordinate and guide the design effort.

Status Reports: We will provide a status report as needed of the ongoing work, pending action items and responsible individual/organization with an updated schedule.

Quality Control: NV5 will be conducting quality review of all deliverables, including technical accuracy of plans, specifications, quantities, and estimates.

TASK 2 – OBTAIN & REVIEW RECORD DRAWINGS/AS-BUILTS
We will Obtain and review documents, including as-built improvement plans, utility information, and other available record data.

TASK 3 – UTILITY NOTIFICATION & COORDINATION
We will research and obtain record maps for the existing utilities within the project limits. Utility coordination for the project will include the following tasks:
• Access Underground Service Alert’s website and compile a list of member agencies that own facilities within the project limits.
• Notify each utility purveyor, in writing, of the City’s proposed project and request copies of record drawings or atlas maps of existing and proposed facilities within the project boundary. • Prepare a Utility Notification Log to track utility company contacts and responses, including contact information and dates of all outgoing and incoming correspondence.

City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 5

SCOPE OF SERVICES
TASK 4 – PAVEMENT INVESTIGATION
The scope of work will include site reconnaissance
and limited pavement investigation, including taking
pavement cores, taking measurements, and photos of the
corresponding pavement cores.

We will perform the following tasks:
• NV5 will review available utility plans and clear utilities through Underground Service Alert (USA).
• NV5 will coordinate boring locations and apply for a nofee permit from the City Public Works Department. • Traffic control will be supplied by an NV5 subcontractor for each exploration location. It is assumed that
standard WATCH and CA MUTCD general plans will
suffice. It is assumed that preparation of detailed sitespecific traffic control plans is not required. • NV5 will will perform up to sixteen (16) pavement cores and proceed to handauger borings to depths of 3-4 feet. Final locations will be selected based on project needs, access, and safety once our work has begun. The boring locations will be cored to observe and measure the depth of existing asphalt concrete (AC) pavement and aggregate base (if present). NV5 has assumed borings will be performed in three (3) days during daytime weekday hours (7 a.m. to 5 p.m. Monday through Friday).
• The scope and fee herein assume the site is not contaminated with hazardous materials. If any materials encountered are suspected to be hazardous, the exploration will be terminated and backfilled and the Client and the City will be notified immediately for further direction. NV5’s field exploration program does not include any environmental investigation, testing, or analyses of chemicals or hazardous material. • The results of the limited investigations and engineering evaluations will be presented in a single Pavement Data Report. The report will contain project and site description and vicinity map, description of field and testing performed, including exploration location plan, boring locations, boring records, and existing pavement structure condition/thicknesses.

TASK 5 – FIELD REVIEW
We will perform field reconnaissance and photo-documents of existing conditions.

TASK 6 – PRELIMINARY PLANS
We will prepare preliminary plans and will submit them to the City for review. The plan set will include the following:
• Title Sheet
• Detail Sheet, including Construction Notes
• Improvement Plans
We will submit construction plans to the City for review at the 70% complete milestone prior to a Final Bid Set submittal.

Deliverables:
• Plan submittal at 70% completion milestone.

TASK 7 – FINAL PLANS
Subsequent to receiving the review comments from the City, we will proceed and prepare final plans for the project. We will prepare construction bid documents. The plans will be prepared in AutoCAD format. The plans will plotted on 24” x 36” size sheets and will meet the standards of the City. The Final PS&E will be submitted to the City.

Deliverables:
• Final Plan submittal, including electronic files.

City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 6

SCOPE OF SERVICES
TASK 8 – SPECIFICATIONS
We will prepare the Technical Specifications based on the Greenbook format. The City will provide the “Front End” documents.

TASK 9 – COST ESTIMATE
We will prepare a detailed estimate of construction costs, which will be submitted along with the construction plans for the 70% and Final submittal packages.

Exemptions & Exclusions:
• Environmental Documentation & Report.
• Topographic Survey.
• Landscape & Irrigation Plans.
• Traffic Control Plans.
• All permit application processing and fees.

If additional services outside of the scope of work included herein are requested, such services will be considered supplemental services and require an additional fee.

WHAT MAKES NV5

UNIQUELY QUALIFIED

TO PROVIDE THESE
SERVICES TO THE CITY?
Strong Design
Background
+ Relevant
Experience
Understanding
+ Delivering
Upon the Need
of the City
Ability to
Maintain
Close Working
Relationships
with City
Staff
Able to
Oversee,
Manage + Control
Schedules
and Cost
Dedicated
+ Qualified
Professional
Team
Members
City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 7

Brad Shin, EIT
Matthew Ronquillo
Victor Vargas-Cuadras, EIT
Michael Givens, PhD, PE, GE, CEG
Curt Scheyhing, PE, GE

PAVEMENT

INVESTIGATION
DESIGN

ENGINEERS

PROJECT MANAGER
David Niknafs, PE

PRINCIPAL-IN-CHARGE
Jeffrey M. Cooper, PE
Organization Chart
Our team of experts brings direct, relevant, successful and current experience working on projects of similar scope and complexity. We are equipped with the resources to provide the City with the requested Engineering Design services. Shown below are team roles and responsibilities.

ORGANIZATION CHART
Key Staff Qualifications
NAME YEARS EDUCATION, CERTIFICATIONS + LICENSES
David Niknafs, PE 30 M.S. Civil Engineering; B.S. Civil Engineering; Civil Engineer (CA) No. 42697 Brad Shin, EIT 16 B.S. Civil Engineering; Engineer-in-Training (CA) No. 171980 Matthew Ronquillo 3 B.S. Civil Engineering; A.S. Engineering; A.A. Science & Mathematics Victor Vargas-Cuadras,
EIT 5 M.S. Civil Engineering, Water Resource Engineering; B.S. Civil Engineering; Engineer-in-Training (CA) No. 175305 Michael Givens, PhD,
PE, GE, CEG 25
Ph.D. Civil Engineering; M.S. Civil Engineering; B.S. Geology; Civil Engineer (CA) No. 81361; Geotechnical Engineer (CA) No. 3145; Professional Geologist (CA) No. 9284; Professional Certified Engineering Geologist (CA) No. 2815 Curt Scheyhing, PE, GE 31 M.S. Civil Engineering; B.S. Civil Engineering; Civil Engineer (CA) No. 59216; Geotechnical Engineer (CA) No. 2766
City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 8

PROJECT EXPERIENCE
Street Improvements (Cycle 4 & Cycle 5)
CITY OF SANTA FE SPRINGS | SANTA FE SPRINGS, CA
NV5 provided engineering design services for the preparation of plans, specifications and cost estimates for pavement improvements along various streets. The scope of work included surveying services. pavement design and landscaped design services. The project also included curb and gutter, ADA curb ramps, sidewalk, driveway approaches, signing and striping improvements. NV5 prepared utility notification letters and coordinated the design activities with the utility agencies.

DATES: 2024-2026 KEY PERSONNEL: DAVID NIKNAFS, BRAD SHIN, MATTHEW RONQUILLO FY 2022-23 Pavement Improvements
CITY OF GLENDALE | GLENDALE, CA
Our team provided engineering design services for various streets, including the preparation of plans, specifications and estimates. The project included pavement, striping, sewer, and drainage improvements; pedestrian crossing enhancements and pedestrian signal upgrades; incorporation traffic calming elements to enhance safety, and signing and striping. The project provided the opportunity to enhance walkability, install curb bulb-outs to reduce pedestrian crossing distances and calm traffic, and install Class II bicycle lanes. The scope of work included field investigation, topographical survey, pavement investigation and utility coordination.

DATES: 2023-2025 KEY PERSONNEL: DAVID NIKNAFS, BRAD SHIN, MATTHEW RONQUILLO Relevant Project Experience
Listed below are relevant projects for which our team has provided similar services to those requested in this Task Order Request.

Hacienda Avenue Spa Zone Street
Improvements
CITY OF DESERT HOT SPRINGS | DESERT HOT SPRINGS, CA
NV5 is providing engineering design services for the City’s Hacienda Avenue Spa Zone Street Improvements project. The improvement project extends from Tamar Drive to the City limits/Long Canyon Road. The purpose of the project is to provide pedestrian and bicycle safety infrastructure improvements. There are currently no bike lanes along this

1.9-mile segment of Hacienda Avenue. The project proposes to construct 10,341 feet of sidewalks, 9,450 square feet of safety medians, 42 ADA ramps, 8,528 feet of buffered bike lanes, 8,872 feet of standard Class II bike lanes, 99 streetlights, 17 crosswalks, and one intersection safety improvement. The scope of work includes utility coordination; topographic and right-of-way surveys and preparation of base maps, legal descriptions and plats; pavement investigation and recommendations; preparation of preliminary and final plans, specifications and estimates; environmental documentation; and bid and construction support.

DATES: 2023-2026 KEY PERSONNEL: DAVID NIKNAFS, BRAD SHIN, MATTHEW RONQUILLO, NV5 GEOTECHNICAL Residential Streets Slurry Seal and Arterial Roadway Improvements CITY OF PLACENTIA | PLACENTIA, CA
NV5 prepared the plans, specifications, and the cost estimate for the project. The project included the slurry seal of residential streets pavement and arterial roadway pavement improvements, including curb, gutter and sidewalk repairs, new ADA-compliant curb ramps, new pavement markings and signage, traffic signal modifications and other improvements and repairs as outlined by the City.

DATES: 2022-2023 KEY PERSONNEL: DAVID NIKNAFS, NV5 SURVEY, NV5 GEOTECHNICAL City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 9

City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 10

FEE PROPOSAL

PAVEMENT

INVESTIGATION

REIMBRS
(PRINTING,

MILEAGE,
ETC.)
HOURS $ HOURS $ HOURS $ $ $ $
1 Meetings & Coordination 6 $1,380 4 $600 4 $480 2,460
2 Obtain& Review Record Drawings/As-Built Plans 2 $460 4 $600 4 $480 $300 $1,840 3 Utility Notification & Coordination 4 $920 8 $1,200 12 $1,440 $3,560 4 Pavement Investigation $0 $0 $0 $18,000 $18,000
5 Field Review 4 $920 16 $2,400 16 $1,920 $500 $5,740
6 Preliminary Plans 86 $19,780 258 $38,700 158 $18,960 $77,440 7 Final Plans 10 $2,300 40 $6,000 27 $3,240 $11,540
8 Specifications 2 $460 8 $1,200 10 $1,200 $2,860
9 Cost Estimate 2 $460 16 $2,400 10 $1,200 $4,060
Sub-Total 116 $26,680 354 $53,100 241 $28,920 $18,000 $800 TOTAL FEE $127,500
Fee Proposal
Professional Engineering Design Services
City of La Canada Flintridge
TASK
NO.

FEE WORK DESCRIPTION

PROJECT

MANAGER
$230

ASSISTANT

ENGINEER
$120

PROJECT

ENGINEER
$150
2027 Citywide Resurfacing Project

City of La Cañada Flintridge | Engineering Design Services 2027 Citywide Resurfacing Project NV5 | 11

PROJECT SCHEDULE
ID Task Name Duration Start Finish
0 Project Design Phase 7 mons Mon 11/2/26 Fri 5/14/27
1 Kickoff meeting 0 wks Mon 11/2/26 Mon 11/2/26
2 Obtain & Review Record Drawings/As-Builts 1 wk Mon 11/2/26 Fri 11/6/26 3 Utility Notification and Coordination 5 wks Mon 11/9/26 Fri 12/11/26 4 Pavement Investigation 5 wks Mon 11/9/26 Fri 12/11/26 5 Field Review 2 wks Mon 12/14/26 Fri 12/25/26
6 Prepare 70% PS&E 12 wks Mon 12/28/26 Fri 3/19/27
7 City to Review 70% PS&E 2 wks Mon 3/22/27 Fri 4/2/27
8 Prepare Final PS&E 6 wks Mon 4/5/27 Fri 5/14/27
9 Submit Final PS&E to the City 0 wks Fri 5/14/27 Fri 5/14/27 Kickoff meeting
Submit Final PS&E to the City
October 2026 November 2026 December 2026 January 2027 February 2027 March 2027 April 2027 May 2027 Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Progress
Deadline

PROFESSIONAL ENGINEERING DESIGN SERVICES
2027 CITYWIDE RESURFACING PROJECT
CITY OF LA CAÑADA FLINTRIDGE

DESIGN SCHEDULE
October 6, 2026

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Award of Contract to Polar Bear Lighting Services, Inc., in an amount not-to-exceed $42,400, for Holiday Tree Lighting Services for the 2026 Holiday Season
Presenter: Maged El-Rabaa, P.E., Director of Public Works Proposed Action: Motion to: (i) Waive the Formal Bidding Process (ii) Award a Contract to Polar Bear Lighting, Inc., in an Amount not-to- Exceed $42,400, for Holiday Tree Lighting Services for the 2026 Holiday Season; and (iii) Authorize the City Manager to Execute the Contract Subject to Approval as to Final Form by the City Attorney
Environmental Impact: This action does not result in a potential project; and therefore, it is not subject to California Environmental Quality Act (CEQA) requirements Fiscal Impact: $42,400 is included in FY 2026-27 Budget under Account 01-45-7109 Background:

On April 30, 2024, the City issued a Request for Quotes (RFQ), inviting qualified vendors to submit their proposals to provide Holiday Tree Lighting Services throughout the City. The scope of work consisted of the installation, maintenance, and removal of festive lighting on designated trees to enhance the seasonal ambiance in public areas and contribute to the community's holiday spirit and celebrations.

On July 16, 2024, the City Council took the following actions: (i) awarded a contract to Polar Bear Lighting Services, Inc., in an amount not-to-exceed $36,800 ($33,800 base cost plus $3,000 for contingencies), for Holiday Tree Lighting Services for the 2025 holiday season; (ii) waived the formal bidding process; and (iii) authorized the City Manager to execute the contract.

On June 17, 2025, the City Council took the following actions: (i) awarded a contract to Polar Bear Lighting Services, Inc., in an amount not-to-exceed $36,800 ($33,800 base cost plus $3,000 for contingencies), for Holiday Tree Lighting Services for the 2025 holiday season; (ii) waived the formal bidding process and (iii) authorized the City Manager to execute the contract.

Discussion/Analysis:

Since July 16, 2024, Polar Bear Lighting Services, Inc. has provided satisfactory service and had become very familiar with the system operational requirements and demonstrated responsiveness to the City’s needs.

For Fiscal Year 2026-27, Polar Bear Lighting, Inc has confirmed the same rate as last fiscal year ($33,800 base cost plus $3,000 for contingencies) with an additional $5,600 for newly added trees,

for a total not-to-exceed amount of $42,400. Staff recommends waiving the formal bidding process and awarding the contract to Polar Bear Lighting, Inc. maintaining service continuity.

Options:

1. Motion to: (i) Waive the Formal Bidding Process (ii) Award a Contract to Polar Bear Lighting, Inc., in an Amount not-to- Exceed $42,400, for Holiday Tree Lighting Services for the 2026 Holiday Season; and (iii) Authorize the City Manager to Execute the Contract Subject to Approval as to Final Form by the City Attorney; or

2. Provide further directions to staff.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): (i) Waive the Formal Bidding Process (ii) Award a Contract to Polar Bear Lighting, Inc., in an Amount not-toExceed $42,400, for Holiday Tree Lighting Services for the 2026 Holiday Season; and (iii) Authorize the City Manager to Execute the Contract Subject to Approval as to Final Form by the City Attorney Attachments:

1. Agreement

CITY OF LA CAÑADA FLINTRIDGE

AGREEMENT FOR

HOLIDAY TREE LIGHTING SERVICES
This HOLIDAY TREE LIGHTING SERVICES AGREEMENT (herein "Agreement"), is made and entered into by and between the CITY OF LA CAÑADA FLINTRIDGE, a municipal corporation (herein "City"), and POLAR BEAR LIGHTING, INC. (herein "Contractor"). The parties hereto agree as follows:

1. ADMINISTRATION.

The City Manager is charged with the administration of this Agreement on behalf of the City and may make all decisions in connection therewith.

2. SCOPE OF SERVICES.

The contractor shall provide the Services set forth in the attached Exhibit A.

3. SCHEDULE OF WORK; TERM.

The contractor shall provide the Services set forth in the attached Exhibit A pursuant to the following schedule or deadlines:
2026 Tree Lighting Schedule (subject to change):
• Between October 26, 2026 - November 23, 2026: Tree Lighting is installed, tested, and ready for tree lighting Ceremony on December 4, 2026. • December 4, 2026: Tree Lighting Ceremony
• January 4 - 11, 2027: Removal of Installed Lighting
The term of this Agreement shall be through completion of the work.

4. COMPENSATION.

City agrees to pay the Contractor a maximum amount not to exceed $39,400 ($20,000 for material, $13,800 for labor and miscellaneous expenditures, and an additional $5,600 for newly added trees) for the services specified above in Section 2 of this Agreement. 50% of the payment shall be made by September 1st. 25% of payment due upon completion and acceptance of the Installation portion of Services by the City, 25% of

payment due upon completion and acceptance of the Removal portion of the Services by the City.

The City requires invoices sent from the contractor to [email protected] for each phase of the payment schedule.

5. INDEMNITY.

The Contractor agrees to indemnify, hold harmless, and defend the City, its elected officials, officers, employees, and agents from any and all claims, losses, or actions brought by any person or persons resulting directly or indirectly from the wrongful or negligent acts, errors, and omissions of the Contractor, including, without limitation, any penalties, claims or liabilities arising in connection with a violation of intellectual property laws and copyright regulations.

6. INDEPENDENT CONTRACTOR.

At all times during the term of this Agreement, Contractor agrees to perform the services hereunder as an independent contractor and under no circumstances or conditions shall Contractor or any of his/her agents, servants and employees, be considered an employee or agent of the City. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor shall not be entitled to any benefits accorded to City employees, including workers’ compensation, disability insurance, vacation or sick pay and Contractor hereby expressly waives any claim he/she may have to such rights.

7. LITIGATION MATTERS.

This Agreement shall be construed and interpreted in accordance with the laws of the State of California.

8. NONDISCRIMINATION.

Contractor shall not discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual orientation, disability, ethnicity, or national origin, in connection with or related to the performance of this Agreement.

9. PROHIBITION AGAINST SUBCONTRACTING OR ASSIGNMENT.

Contractor shall not contract with any entity to perform in whole or in part the work or services required hereunder without the express written approval of the City.

10. PRIOR AGREEMENTS AND AMENDMENTS.

This Agreement, including the Exhibit, represents the entire understanding of the Parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. Except as expressly provided herein, this Agreement may only be modified by a written amendment duly executed by the parties.

11. SEVERABILITY.

Should any portion, word, clause, phrase, sentence or paragraph of this Agreement be declared void or unenforceable, such portion shall be considered independent and severable from the remainder, the validity of which shall remain unaffected.

CITY: CONTRACTOR:

City of La Cañada Flintridge Polar Bear Lighting Inc.

By: ____________________________ ____________________________ Dr. Daniel Jordan, City Manager Contractor Representative Date: __________________________ Date: ______________________ ATTEST:
____________________________
Tania Garcia, City Clerk
APPROVED AS TO FORM:
_______________________________
Adrian R. Guerra, City Attorney

EXHIBIT A

SCOPE OF SERVICES
A. Scope of Services
Holiday Tree Lighting services beginning October 12, 2026, in order to have lights illuminated by December 4, 2026 (installed one week prior for testing) and removed by the first week of January 4 - 11, 2027, pending weather. Said services shall include without limitation:

Tree Coverage: The vendor is responsible for ensuring that the lights are properly covering the tree (into the branches so that the trees do not look like lighted sticks).

The vendor is responsible for procuring and supplying all lights, extension cords, material, connections, connection tape, skilled labor, equipment, and scheduled maintenance for the installation and removal of the lights.

Hanging and Testing Lights: The vendor is responsible for ensuring that the installation of the Holiday lighting is working while they being installed. Please ensure the holiday lighting is plugged in and operating; do not unplug the holiday lighting once it is operating. The City will inspect, during the day, all of the trees, and if any tree is not operating you will be notified to correct it.

Also, please note that the median power outlets are not GFCI protected, and per OSHA the vendor is responsible for safeguarding their employees by requiring them to use individual GFCI protection devices during the installation. GFCI devices are only to be used by the installation worker and are to be removed as the final step of the installation.

Locations: The vendor is responsible for procuring and supplying all lights for the following locations:

1. Center Median Trees (total 114 trees): Every Tree with no exceptions, shall have holiday lighting installed on Foothill Blvd. Starting 200’ East of Briggs Ave and ending 150’ East of Crown Ave. Additionally, all trees on Angels Crest Hwy from Foothill Blvd to I210 Fwy, and the City Entry Oak Tree on Verdugo Blvd, located 50’ East of Lenzgrove Lane, and the Oak tree at the end of Town Center Dr. Located in the roundabout, shall be lit. The Verdugo & Town Center Trees shall remain permanently lit. You are responsible for updating and maintaining a visually pleasing lit tree at these 2 locations, and do not remove the lighting from these 2 trees at the end of the holidays. These trees require use of 50 ft light strands (some more, some less). Trunks and branches will be wrapped with mini lights. The below guidelines will be followed:

• Wrap lights from 2 ft above ground up minimum height of 15 ft. if tree height allows.
• Spacing between strands will be approximately one-half the total diameter of the tree (The larger the tree the larger the spacing) • Lighting Strand and extension cords shall be green in color. • All electrical connections will be wrapped with green connection tape to prevent water intrusion.

2. Memorial Park Hillside Trees (total of 4 trees): The vendor is responsible for covering the trees that are located on Hillside at the back of Memorial Park.

These are primarily Chinese Elm Trees which require use of 50 ft light strands (some more, some less). Trunks and branches will be wrapped with mini lights. The below guidelines will be followed:
• Wrap lights from at least 8 ft above group up minimum height of 20 ft.
• Spacing between strands at minimum will be approximately onehalf the total diameter of the tree (The larger the tree the larger the spacing)
• Lighting Strand and extension cords shall be green in color. • All electrical connections will be wrapped with green connection tape to prevent water intrusion.

3. Additional Liquidambar Trees at Memorial Park (total of 2 trees): The vendor is responsible for covering the trees that are located on the corner of Foothill Blvd and La Cañada Blvd. These are Liquidambar Trees which require use of 50 ft light strands (some more, some less). Trunks and branches will be wrapped with mini lights. The below guidelines will be followed:
• Wrap lights from at least 8 ft above group up minimum height of 20 ft.
• Spacing between strands at minimum will be approximately onehalf the total diameter of the tree (The larger the tree the larger the spacing)
• Lighting Strand and extension cords shall be green in color. • All electrical connections will be wrapped with green connection tape to prevent water intrusion.

4. Additional Australian Willows & Chinese Elm Trees Fronting Memorial Playground Along Foothill (total of 5 trees):

5. • Wrap lights around tree canopies starting from the base of the canopies to the tops of the trees.
• Olberz Park Deodar to use at minimum (8) 500ft warm white LED twinkle light strings with bulbs spaced at 24 inches, totaling 250 bulbs per string. Bulbs to be C9.

• Glenola Park Deodar to use at minimum (8) 250ft warm white LED twinkle light strings with bulbs spaced at 24 inches, totaling 125 bulbs per string. Bulbs to be C9.
• Spacing between strands will be approximately one-half the total diameter of the tree (The larger the tree the larger the spacing) • Lighting Strand and extension cords shall be green in color. • All electrical connections will be wrapped with green connection tape to prevent water intrusion.

Maintenance: The vendor is responsible for responding to outages that may occur to any lights installed within 24 hours of being notified by the City. The vendor will be responsible for two on site maintenance trips per week and three trips during the week of Festival of Lights (December 1-5) to ensure that all lights are working properly. This work includes but not limited to ensuring all lights are operational and replacing any bad
Removal: The vendor is responsible for removing all installed lighting and any other apparatus installed (except from the Verdugo and Town Center trees noted above) on the agreed-upon date, we ask that you complete this in a timely manner. Preferably 5 days to remove the lighting. Please coordinate with city staff to coordinate vehicle access.

Schedule:
2026 Tree Lighting Schedule (subject to change):
2026 Tree Lighting Schedule (subject to change):
• Between October 26, 2026 - November 23, 2026: Tree Lighting is installed, tested, and ready for tree lighting Ceremony on December 4, 2026. • December 4, 2026: Tree Lighting Ceremony
• January 4 - 11, 2027: Removal of Installed Lighting
B. Special Requirements or Restrictions
The City reserves the right to modify the schedule prior to the start of the scheduled work.

In addition to the scope of work outlined. The contractor is to follow the instructions provided by the City via email prior to the start of work.

EXHIBIT B

INSURANCE REQUIREMENTS
Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance:

A. Commercial General Liability Insurance. A policy of commercial general liability insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate. The City and each of its employees and agents must be mentioned as additional insured.

B. Workers' Compensation Insurance. A policy of workers' compensation insurance on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000.00 per accident for all covered losses. However, this requirement shall not apply if Contractor has no employees. If Contractor has no employees, Contractor shall submit a written statement under perjury that he/she has no employees.

C. Automotive Insurance. A policy of comprehensive automobile liability insurance as required by California law.

Said policies of insurance shall not be cancelled without providing ten (10) days' prior written notice by registered mail to the City. In the event any of said policies of insurance are cancelled or amended, Contractor shall, provide new evidence of insurance.

No work or services under this Agreement shall commence until Contractor has provided City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages to the satisfaction of the City's Risk Manager.

Contractor agrees that the provisions of this Section shall not be construed as limiting in any way the extent to which Contractor may be held responsible for the payment of damages to any persons or property resulting from Contractor's activities or the activities of any person or persons for which Contractor is otherwise responsible.

The insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide or The Key Rating, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances.

PAYABLE TO: POLAR BEAR LIGHTING INC
6253 HOLLYWOOD BLVD., SUITE 506, HOLLYWOOD, CA 90028
POLARBEARLIGHTING.COM
DATE:

BUSINESS:

CONTACT:

ADDRESS:

DIRECT PHONE:

EMAIL:

SALES REP:

PHONE:

EMAIL:

PAYMENT MEMO: A 3% processing fee will be applied to each credit card transaction. If remitting check, please send a scan via email first before dropping it in the mail. If this is a time-sensitive order, please overnight.

City of La Cañada-Flintridge
7/22/26
Kenny Roberts
One Civ ic Center Drive
La Cañada-Flintridge, CA 91011
(818) 790-8880
[email protected]
Frankie Morales
(310) 270-8124
[email protected]
>> INVOICE #4023 <<
RFQ: HOLIDAY TREE LIGHTING SERVICES

SCOPE OF SERVICES

PAYABLE TO: POLAR BEAR LIGHTING INC
6253 HOLLYWOOD BLVD., SUITE 506, HOLLYWOOD, CA 90028
POLARBEARLIGHTING.COM
DATE:

BUSINESS:

CONTACT:

ADDRESS:

DIRECT PHONE:

EMAIL:

SALES REP:

PHONE:

EMAIL:

PAYMENT MEMO: A 3% processing fee will be applied to each credit card transaction. If remitting check, please send a scan via email first before dropping it in the mail. If this is a time-sensitive order, please overnight.

City of La Cañada-Flintridge
7/22/26
Kenny Roberts
One Civ ic Center Drive
La Cañada-Flintridge, CA 91011
(818) 790-8880
[email protected]
Frankie Morales
(310) 270-8124
[email protected]
>> INVOICE #4024 <<
RFQ: HOLIDAY TREE LIGHTING SERVICES

SCOPE OF SERVICES

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Approval and Delegation of Authority to City Manager to Execute a Task Order, in the amount not-to-exceed $95,030 ($74,970 base fee plus $20,060 for optional services), to Kimley-Horn and Associates, Inc. for the Preparation of Plans, Specifications, and Estimates (PS&E) for the Memorial Park Playground Improvements Project (CIP 31- 2707) and any Change Orders up to $4,970 Each Provided such Change Orders do not Exceed the Total Fee Amount of $100,000 Presenter: Maged El-Rabaa, P.E., Director of Public Works Proposed Action: Motion to (i) Approve the attached Fee Proposal from Kimley-Horn and Associates, Inc., in the amount not-to-exceed $95,030, ($74,970 base fee plus $20,060 for optional services) for the Preparation of Plans, Specifications, and Estimates (PS&E) for the Memorial Park Playground Improvements Project (CIP 31-2707) and to Include $4,970 for Contingencies for a Total Fee of $100,000; and (ii) Authorize the City Manager to Execute the Task Order in the Amount not-to-Exceed $95,030, and any Change Orders up to $4,970 Each, Provided such Change Orders do not Exceed the Total Fee Amount of $100,000
Environmental Impact: Appropriate Environmental Findings will be Considered by the City Council at the Time of Approval of the PS&E
Fiscal Impact: Sufficient funds are included in the FY 2026-27 Budget under Account 31-00-7000, Project No. 2707, to finance the design cost of the Project Background:

Memorial Park is one of the City’s most heavily used parks and an important gathering place for residents. Its playground serves families during daily visits and community events with equipment for children across a range of ages. The existing playground equipment was installed over 26 years ago and is experiencing increasing failures and maintenance needs.

On October 3, 2025, the City Council awarded a contract to thirteen (13) consultants to Provide OnCall Civil Engineering Services on as-needed basis for a period of three (3) years for a total threeyear commitment not-to-exceed the amount of $1,000,000 and authorized the City Manager to execute Task Orders up to $25,000 each provided that the Task Order does not exceed the total budget amount for the current fiscal year. These engineering services will be performed for capital and other special projects as part of the Capital Improvements Program (CIP) and will be funded in the overall costs of projects as part of the CIP Budget and separately for services not directly related to the CIP.

Discussion/Analysis:

The Memorial Park Playground Improvements Project is part of the adopted Fiscal Year 2025-26 CIP. As the equipment is approaching the end of its useful life, the City is considering replacement options that would renew the playground equipment while supporting accessible and ageappropriate play. All improvements will remain within the existing playground footprint.

Public Works solicited a Task Order from Kimley-Horn and Associates, Inc., who is one of the selected On-Call consultants, for the preparation of Plans, Specifications, and Estimates (PS&E).

The project objectives will include, but not limited, to the following:
• Replacement of the existing playground equipment within the current footprint. • Development of up to three concept alternatives showing equipment arrangements and associated play area improvements.
• Removal of the existing soft surfacing and replacement with poured-in-place rubber surfacing where required for accessibility and playground safety. The remaining area will use a loose-fill surface.
• Verification of the existing accessible path from the on-street parking area to the playground equipment.
• Preparation of 60% and Final PS&E documents for the selected concept by the Commission and the City Council.

The attached Fee Proposal from Kimley-Horn and Associates, Inc. includes a base fee in the amount of $74,970 plus $20,060 for optional task consisting of preparing additional ADA plans for the path of travel from the street to the playground area, if required, which is found to be fair and reasonable. Staff requests an additional amount of $4,970 for contingencies for a total not-to-exceed fee of $100,000.

Since the fee is more than the amount of $25,000 previously authorized by the City Council to the City Manager, Staff recommends that the City Council approves the cost proposal submitted by Kimley-Horn and Associates, Inc. to perform the above services and authorize the City Manager to execute the Task Order.

Options:

1. Motion to: (i) Approve the attached Fee Proposal from Kimley-Horn and Associates, Inc., in the amount not-to-exceed $95,030 ($74,970 base fee plus $20,060 for optional services) , for the Preparation of Plans, Specifications, and Estimates (PS&E) for the Memorial Park Playground Improvements Project (CIP 31-2707) and to Include $4,970 for Contingencies for a Total Fee of $100,000; and (ii) Authorize the City Manager to Execute the Task Order in the Amount not-toexceed $95,030, and any Change Orders up to $4,970 Each, Provided such Change Orders do not Exceed the Total Fee Amount of $100,000; or

2. Provide further directions to staff.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): (i) Approve the attached Fee Proposal from Kimley-Horn and Associates, Inc., in the amount not-to-exceed $95,030 ($74,970 base fee plus $20,060 for optional services), for the Preparation of Plans, Specifications, and Estimates (PS&E) for the Memorial Park Playground Improvements Project (CIP 31-2707) and to Include $4,970 for Contingencies for a Total Fee of $100,000; and (ii) Authorize the City Manager to Execute the Task Order in the Amount not-to-exceed $95,030, and any Change Orders up to $4,970 Each, Provided such Change Orders do not Exceed the Total Fee Amount of $100,000

Attachments:

1. Fee Proposal - Kimley-Horn and Associates, Inc.

kimley-horn.com 25152 Springfield Ct. Suite 200, Santa Clarita, CA 91355 213 261 4040 10/12/2026
Maged El-Rabaa , P.E.

Director of Public Works/City Engineer
City of La Cañada Flintridge
One Civic Center Drive
La Cañada Flintridge, CA 91011
RE: Proposal for Professional Design Services for Memorial Park Playground Improvements Dear Maged,
Kimley-Horn and Associates, Inc. (Kimley-Horn) is pleased to submit this proposal to provide engineering design services for the Memorial Park Playground Improvements Project for the City of La Cañada Flintridge. Our Project understanding, Approach, Methodology, Work Plan, Schedule, and Fee and Billing are included on the following pages.

Project Understanding and Approach
Project Understanding
The City of La Cañada Flintridge is proposing to upgrade the existing playground at Memorial Park as part of its FY 2026–27 Capital Improvement Program. Memorial Park is one of the City’s most heavily used parks and an important gathering place for residents. Its playground serves families during daily visits and community events, with equipment for children across a range of ages.

Based on the as-built plans provided by the City, the existing play equipment was installed more than 25 years ago. The equipment is experiencing increasing failures and maintenance needs, and is approaching the end of its useful life. The City is considering replacement options that would renew the playground while supporting accessible, age-appropriate play. All improvements will remain within the existing playground footprint.

Based on our discussions with the City, the project is anticipated to include the following:
• Replacement of the existing playground equipment within the current footprint. • Development of up to three concept alternatives showing equipment arrangements and associated play area improvements for City consideration. • Removal of the existing soft surfacing and replacement with poured-in-place rubber surfacing where required for accessibility and playground safety. The remaining area will use a loose-fill surface.
• Verification of the existing accessible path from the on-street parking area to the playground equipment.
• Preparation of 60% and Final PS&E documents for the concept selected by the City.

Memorial Park Playground Improvements Proposal
City of La Cañada Flintridge 2
Project Approach
Kimley-Horn will advance the project using a field informed and decision focused approach. The work will begin with a review of the City-provided as-built plans and a field verification of the existing playground, surfacing, site features, and accessible route. We will then develop up to three concept alternatives that allow the City to compare equipment layouts, surfacing treatments, accessibility considerations, and preliminary costs before selecting the preferred option.

Methodology
To complete the project efficiently, we will:
• Conduct a kickoff meeting with City staff to confirm project goals, design criteria, schedule, budget, and the concept review process.
• Review the City-provided as-built plans and other available project information. • Perform a field visit to document existing playground equipment, soft surfacing, site furnishings, fencing, drainage, adjacent hardscape for ADA compliance, and the accessible path from onstreet parking. • Develop up to three concept alternatives that show equipment layouts, play areas, safety and accessible surfacing, demolition limits, and key site constraints. • Prepare preliminary construction cost estimates for the three concepts to support Commission and City Council selection.
• Coordinate with the City during the concept selection process and advance the preferred option through 60% and final PS&E.

Scope of Work
TASK 1 – PROJECT MANAGEMENT, COORDINATION, AND ADMINISTRATION Kimley-Horn will provide project management for each task detailed in this scope of services.

Management activities consist of attending meetings, creating and updating the project schedule, budget tracking, coordination with the City and third-party agencies, developing and maintaining project information, quality control/quality assurance (QC/QA), and project administration.

Task 1.1. Project Coordination Meetings
Kimley-Horn will schedule a kickoff meeting after notice to proceed (NTP) to review the project scope, schedule, budget, and work plan. In addition to the kickoff meeting, Kimley-Horn will participate in up to four (4) one-hour progress meetings, in person or virtually, with the City and applicable stakeholders to review project status, coordinate activities, and discuss the schedule. Up to two Kimley-Horn staff will attend each progress meeting. Kimley-Horn will also communicate with the City by email and phone throughout the project.

Kimley-Horn will also attend and support up to one Commission meeting and one City Council meeting to present the concepts, answer questions, and document direction regarding the preferred option.

Memorial Park Playground Improvements Proposal
City of La Cañada Flintridge 3
Deliverables:
• Meeting Agenda and Meeting Notes for up to four meetings. • Presentation exhibits and meeting support for up to two meetings.

Task 1.2. Project Schedule
Kimley-Horn will prepare a critical path method (CPM) schedule. Kimley-Horn will prepare an initial schedule within the first two weeks following the NTP issuance. The schedule will include tasks, project milestone dates, and agency review periods for project submittals. Kimley-Horn will update the schedule monthly, or as required, to reflect changes and progress on major milestones throughout the project’s duration.

Deliverables:
• Project Schedule
Task 1.3. Project Administration
Project files will be maintained for the duration of the project. Progress reports and billing statements will be prepared following the end of each month. Project expenditures will be tracked and reported for each major task element. This task includes the assistance with project correspondence, billings, submittals, and quality assurance.

Deliverables:
• Monthly progress reports and invoices
TASK 2 – EVALUATION OF EXISTING CONDITIONS AND DOCUMENTATION Task 2.1. Data Collection and Review of Prior Documentation The Kimley-Horn team will obtain and evaluate the existing conditions and review readily available prior documentation for the project including City furnished as-built drawings, right of way maps, utility base maps, survey records, and any additional information that’s shared by the City during project kickoff.

Topographic Survey: Kimley-Horn, in coordination with its survey subconsultant Encompass Consultant Group (ECG), will prepare a topographic and boundary survey of the proposed improvement area at the park to support the playground and ADA improvements. Horizontal control and recovered boundary points will be referenced to the California State Plane Coordinate System, NAD 83, Zone V. Vertical elevations will be referenced to NAVD 88 using the nearest published benchmark. The survey will document existing site features, including sidewalk and curb ramps, playground equipment and surfacing, perimeter curb, fences, trees, drainage features, visible utility features, and other site improvements within the survey limits.

Deliverables:
• Topographic and boundary survey in electronic PDF and CAD format

Memorial Park Playground Improvements Proposal
City of La Cañada Flintridge 4
Task 2.2. Initial Conditions Assessment
Kimley-Horn will perform a field review to document conditions that may influence concept development and final design. The assessment will include existing playground equipment and soft surfacing, concrete edges, adjacent walkways, the accessible route, drainage features, fencing, landscaping, visible utilities within the work area, and other site constraints. Photos and field notes will support concept development.

Kimley-Horn will review the route from the on-street parking area to the playground equipment for conditions affecting accessibility, including route continuity, width, surface condition, running and cross slopes where observable, and transitions, based on field information. Findings will be documented and provided to the City. Design of ADA improvement plans outside the playground footprint are not included in the base scope and may be authorized under Optional Task 1.

TASK 3 – PLAYGROUND CONCEPT PLANS
Kimley-Horn will prepare up to three concept alternatives for replacement of the playground equipment within the existing footprint. The concepts will be developed to provide the City with practical options for Commission and City Council consideration. Kimley-Horn will coordinate with playground equipment manufacturers or vendors during concept development. Coordination will include review of equipment types, age groups, accessible play components, equipment footprints, play zones, surfacing requirements, clearances, and preliminary equipment pricing.

Each concept will illustrate the proposed equipment arrangement, play zones, poured-in-place rubber surfacing limits, remaining loose-fill surfacing areas, accessible path, demolition limits, and key site features. The concepts will use equipment types and configurations appropriate for the existing playground footprint. Final manufacturer shop drawings, structural calculations, and product specific installation details will be provided by the selected playground equipment manufacturer or vendor.

Kimley-Horn will prepare a preliminary construction cost estimate for each concept and will coordinate with City staff to identify a preferred option. One consolidated round of City comments on the concepts is assumed before the preferred option is selected.

Task 3 Deliverables:
• Up to three concept plans in electronic PDF format.
• Preliminary construction cost estimate for each concept. • One consolidated comment response and revised concept plans for selection.

TASK 4 – FINAL PLANS SPECIFICATIONS & ESTIMATES (PS&E)
Following selection of the preferred concept, Kimley-Horn will advance the selected playground improvement concept to the 60% and 100% PS&E milestones.

Memorial Park Playground Improvements Proposal
City of La Cañada Flintridge 5
Task 4.1 – 60% PS&E
Kimley-Horn will prepare the 60% plans for the selected concept, including the playground layout, equipment limits, removal work, poured-in-place rubber surfacing, loose-fill surfacing, accessible connections, concrete edges or transitions, grading or drainage adjustments within the playground area, and construction details.

Kimley-Horn will coordinate the selected equipment concept with the manufacturer or vendor and incorporate available product information into the design. We will prepare draft technical specifications and a 60% engineer’s estimate. One consolidated round of City comments is assumed.

Task 4.1 Deliverables:
• Electronic PDF of the 60% Plans (Up to 4 sheets, AutoCAD format, 1” = 20’ scale) • Electronic PDF and Microsoft Word Document of the Draft Specifications • Electronic PDF of the 60% Engineer’s Estimate
• Manufacturer or vendor coordination information.

Task 4.2 – 100% Final PS&E
Kimley-Horn will address City comments on the 60% submittal and prepare the 100% Final PS&E package. The final package will incorporate review comments and will be prepared as a bid-ready construction package.

Kimley-Horn will perform a final internal QC/QA review prior to submitting the final documents to the City.

Task 4.3 Deliverables:
• Electronic PDF and CAD files of the Final PS&E package

OPTIONAL SERVICES
Optional Task 1 – ADA Improvements
If the field review identifies potential accessibility deficiencies along the path from on-street parking to the playground, and the City separately authorizes this task, Kimley-Horn will prepare design plans for ADA improvements. Improvements may include accessible walkways, curb ramps, transitions, grading, and construction details. Design will be based on the optional topographic survey.

Deliverables:
• ADA Improvement Plans (Up to 3 Sheets, 1” = 20’ Scale)

Memorial Park Playground Improvements Proposal
City of La Cañada Flintridge 6

EXCLUSIONS AND ASSUMPTIONS
The following items are exclusions and assumptions for this project. • Land acquisition and easements are excluded.
• Relocation of private utilities such as overhead or underground power lines will not be required. • Ground penetrating radar (GPR) and potholing are excluded. • The project will remain within the existing playground footprint. Playground expansion, land acquisition, and easements are excluded.
• The poured-in-place rubber surfacing will be designed for the selected equipment and applicable accessibility and playground safety requirements. Manufacturer-specific surfacing testing and certification will be provided by the installer or product manufacturer. • Final playground equipment shop drawings, structural calculations, product engineering, and installation details will be provided by the selected equipment manufacturer or vendor. • No ADA hardscape improvements are included. If the accessible path from on-street parking is not compliant, the base scope will document the condition and identify recommended improvements. Design of walkway, curb ramp, parking, or sidewalk improvements is excluded. • Geotechnical investigation, hazardous materials assessment, environmental documentation, and biological or cultural resource studies are excluded. • Drainage improvements are excluded.
• Landscape architecture, irrigation, lighting, electrical, structural, and architectural services are excluded unless added by amendment.
• Additional concepts, redesign resulting from a change in project direction after concept selection, and additional review cycles will be provided under an amended scope and fee. • All permitting and agency fees will be paid directly by the City.

Project Schedule
Kimley-Horn will perform the services as expeditiously as practicable with the goal of meeting a mutually agreed upon schedule. The project schedule will identify key submittal and review milestones and will be updated as described in Task 1.2.

Memorial Park Playground Improvements Proposal
City of La Cañada Flintridge 7
Fee and Billing
Kimley-Horn will perform the services described in Tasks 1 to 4 in the Scope of Services for a lump sum labor fee as shown below. Shown below is a breakdown of our proposed lump sum fee billings by task:

OPTIONAL SERVICES
Optional services will be performed only upon separate authorization by the City.

Closure
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the On-Call Design Professional Engineering Services Contract between Kimley-Horn and Associates, Inc. and the City of La Cañada Flintridge, which are incorporated by reference.

We appreciate the opportunity to provide these services to you. If you have any questions about this proposal, please contact me at [email protected] or 213.261.4037.

Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.

Sri Chakravarthy, P.E., T.E. Moody Adli, P.E.

Senior Vice President Project Engineer
Category/Title
Billing Rate $350 $235 $195 $150
Task 1 Project Management, Coordination, and Administration 8 14 6 5 33 $ 8,010

1.1 Project Coordination Meetings 4 8 6 18 $ 4,450

1.2 Project Schedule 2 2 $ 470

1.3 Project Administration 4 4 5 13 $ 3,090
Task 2 Evaluation of Existing Conditions and Documentation 3 12 10 0 $ 12,500 25 $ 18,320

2.1 Data Collection and Review of Prior Documentation 1 6 $ 12,500 7 $ 14,260

2.2 Initial Conditions Assessment 2 6 10 18 $ 4,060
Task 3 Playground Concept Plans 6 24 60 0 90 $ 19,440
Three Concept Alternatives 6 24 60 90 $ 19,440
Task 4 Final Plans, Specifications & Estimate 10 38 86 0 134 $ 29,200

4.1 60% PS&E 6 24 54 84 $ 18,270

4.2 Final PS&E 4 14 32 50 $ 10,930
TOTAL HOURS 27 88 162 5 282
Subtotal Labor: $9,450 $20,680 $31,590 $750 $ 74,970
TOTAL COST: $ 74,970
Survey
Kimley-Horn and Associates, Inc.

Professional I Analyst II Support Staff
TOTAL
HOURS
TOTAL
COST
Sr. Professional
II
Optional Tasks
Task O 10 24 56 0 90 $ 20,060
O.1 ADA Improvement Plans 10 24 56 90 $ 20,060
OPTIONAL TASKS TOTAL HOURS 10 24 56 0 90
Optional Tasks Subtotal Labor: $3,500 $5,640 $10,920 $0 $ 20,060 OPTIONAL TASKS TOTAL COST: $ 20,060

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Receive and File an Update on the Citywide Evacuation Plan and Emergency Operations Plan
Presenter: Arabo Parseghian, Assistant City Manager
Proposed Action: Receive and file an update on the development of the Citywide Evacuation Plan and the Emergency Operations Plan
Environmental Impact: Receiving this informational update is not a project under the California Environmental Quality Act pursuant to Section 15378(b)(5) of the CEQA Guidelines because it is an administrative activity that will not result in a direct or reasonably foreseeable indirect physical change in the environment
Fiscal Impact: There is no additional fiscal impact associated with receiving this update
Background:

The City is advancing two related emergency-planning projects: development of a Citywide Evacuation Plan and a comprehensive update of the City's Emergency Operations Plan. Although the projects support one another, they serve different purposes and are being completed under separate consultant agreements.

The Citywide Evacuation Plan will provide the technical and operational framework for moving people safely during emergencies. It will evaluate roadway capacity and constraints, evacuation zones and routes, traffic-management strategies, emergency communications, the needs of people with access and functional needs, and coordination with public-safety and transportation agencies.

The Emergency Operations Plan establishes how the City organizes, coordinates, and manages an emergency across all hazards. The City's adopted 2021 Emergency Operations Plan remains in effect while the update is underway. The updated plan will incorporate lessons from the Eaton Fire and Wind Event, current State guidance, stakeholder input, and more detailed operational annexes and tools.

Discussion/Analysis:

Citywide Evacuation Plan
The City executed an agreement with Kimley-Horn on July 1, 2026, and held the project kickoff meeting on July 15. The project is examining emergency evacuation under conditions specific to La Cañada Flintridge, including the Interstate 210 corridor, narrow and limited-access streets,

neighborhoods with a single point of access, school-hour traffic, major facilities, and the City's Red Flag No Parking Program.

Work Completed and Underway
Work completed or underway for the Citywide Evacuation Plan includes:
• Project initiation, consultant coordination, and collection of City plans, roadway information, geographic data, critical-facility information, and emergency-communications materials. • Review of existing conditions and development of the initial roadway network and evacuationmodel framework. • Analysis of access and functional needs populations, sensitive facilities, and locations that may require additional evacuation time or assistance.
• Coordination with City administrative, information-technology, communications, planning, and public-safety functions regarding emergency alerting, data management, public information, and long-term maintenance of evacuation tools.
• Development of concepts for an internal evacuation dashboard and public-facing map that can operate within the City's existing geographic information system environment. • Review of how AlertLCF and Wireless Emergency Alerts, Genasys Protect, the City website, social media, electronic signs, callback lines, and non-digital methods should support one another during evacuations and communications outages.

These technical analyses are intended to identify where congestion, limited route redundancy, school activity, roadway closures, or loss of power and communications could affect evacuation timing. The plan will convert that analysis into operational procedures, maps, public-information tools, and implementation recommendations.

Immediate Next Steps
The next steps for the Citywide Evacuation Plan include:
• Complete the roadway-network analysis and test evacuation scenarios, including Interstate 210 disruptions, school-hour conditions, constrained roadways, and neighborhoods with limited route redundancy.
• Validate assumptions and preliminary findings with the Los Angeles County Fire Department, Los Angeles County Sheriff's Department, Caltrans, California Highway Patrol, Los Angeles County Office of Emergency Management, City departments, schools, and other operational partners.
• Develop evacuation-zone and routing maps, an alerting and messaging playbook, pre-scripted public messages, quick-reference materials, and the internal dashboard and public map. • Conduct the planned community and agency engagement activities and incorporate relevant input into the draft plan.

The draft plan is scheduled for December 2026, followed by a consolidated City review in January 2027. Staff will return to the City Council with the final plan and related implementation actions after the review process is complete.

Emergency Operations Plan Update
CONSTANT began Phase II work in June 2026. The project includes additional stakeholder and community engagement, revisions to the Eaton Fire and Wind Event After-Action Report and Improvement Plan, and an updated Emergency Operations Plan Base Plan including up to eight hazard-specific annexes, and four functional annexes addressing Alert and Warning, Communications, Debris Management, and Mass Care and Shelter. The agreement's period of performance extends through March 31, 2027.

Work Completed and Underway
Additional stakeholder and community engagement has been completed for the Eaton Fire and Wind Event After-Action Report and Improvement Plan. Revisions are underway.

Work completed or underway for the updates includes:
• Completion of additional stakeholder and community engagement for the Eaton Fire and Wind Event After-Action Report and Improvement Plan, with revisions to the report and improvement plan underway.
• Completion of the project management and quality-control framework and establishment of biweekly project coordination meetings.
• Completion of a Cal OES crosswalk of the current Emergency Operations Plan to identify required and recommended plan elements.
• Review of City and partner-agency planning documents and supporting resources, including emergency plans, hazard-mitigation materials, emergency procedures, alert-and-warning documents, school and facility plans, and access and functional needs resources. • Preparation and City review of an annotated outline for the updated Emergency Operations Plan. The consultant is now developing the initial draft. • Preparation of annotated outlines for the hazard-specific and functional annexes for City review and comment.
• Completion of all planned stakeholder interviews. Written input was also received from stakeholders.

Staff is also developing supporting emergency-communications procedures, including a standardized emergency-information guide, an updated EOC organizational chart, activation calls, operational briefings, information handoffs, and procedures for public and City Council updates.

Immediate Next Steps
The next steps for the Emergency Operations Plan update include:
• Complete City review of the annex outlines and confirm the operational assignments, responsibilities, and procedures that will be carried into the first drafts. • Prepare the initial draft of the Emergency Operations Plan Base Plan, the hazard-specific annexes, the four functional annexes, and updated EOC job action sheets. • Convene the planning team for structured review of the drafts and verify alignment with SEMS, NIMS, the Los Angeles County Operational Area, Cal OES guidance, accessibility requirements,

and access and functional needs considerations.
• Begin the next community-engagement phase, including the community survey planned for January 2027 and the first town hall scheduled for January 25, 2027. • Complete subsequent review cycles, final accessibility formatting, and preparation of the plan package for City Council consideration before project closeout.

Coordination Between the Projects
Staff is coordinating the two workstreams, so the Citywide Evacuation Plan's technical findings are incorporated into the Emergency Operations Plan and its supporting annexes. The final documents must use consistent evacuation-zone terminology, public-warning procedures, agency roles, access and functional needs considerations, and re-entry concepts. This coordination is also intended to prevent conflicting assumptions or duplicate procedures between the two plans.

Until the updated plans are completed and adopted, the City's 2021 Emergency Operations Plan remains the governing document. Staff is continuing to develop interim procedures, training materials, checklists, and staffing systems in a modular format so they can be used now and reconciled with the final plans when adopted.

Options:

1. Receive and file the update on the Citywide Evacuation Plan and Emergency Operations Plan; or

2. Provide alternative direction to the staff regarding either project.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): Receive and file the update on the Citywide Evacuation Plan and Emergency Operations Plan Attachments:

None

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Second Reading and Adoption of an Ordinance of the City Council of the City of La Cañada Flintridge, Amending Title 4 of the La Cañada Flintridge Municipal Code to add Chapter 4.25 Prohibiting the use of Gas-Powered Leaf Blowers and Finding the Ordinance Exempt from the California Environmental Quality Act
Presenter: Antonio Gardea, Assistant Director of Community Development Proposed Action: Motion to direct the City Attorney to read the ordinance by title only, waive further reading, and adopt the ordinance on a roll call vote Environmental Impact: The project is exempt from the provisions of the California Environmental Quality Act pursuant to CEQA Guidelines § 15061(b)(3), which states the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The ban on gas-powered leaf blowers will limit greenhouse gas emissions from this type of equipment and improve air quality
Fiscal Impact: Prior to enforcement of the proposed ordinance, the Sustainability and Resilience Commission recommends a public engagement and outreach campaign and a waiver of business license fees for landscapers and gardeners. The fee waiver would likely result in lost Business License revenue of no more than $1,000. The public education events are estimated at $24,000, budgeted for within Account 01-25-6065 for Climate Action and Adaptation Plan implementation
Background:

At the October 6, 2026 meeting, the City Council approved the first reading and introduction of the ordinance to prohibit the use of gas-powered leaf blowers, as amended for consistency with the Administrative Citations chapter of the Municipal Code.

Discussion/Analysis:

The ordinance would prohibit the use of gasoline-powered leaf blowers within the City. The ban will further public health, safety and general welfare by regulating air quality associated with gaspowered leaf blowers that can generate excessive levels of emissions. Several adjacent local jurisdictions have enacted comparable bans over the past several years.

The ban would be effective as of January 1, 2027. Exemptions to the ban are provided for identified circumstances, including:

1. When utilized by or at the direction of emergency responders for the purposes of responding to an emergency;

2. When used to clear downed trees or vegetation in areas needing expedient clearance when necessary to protect public safety; and

3. When used in conjunction with removal and trimming of trees by a commercial tree service for utility work, fire prevention work, disaster clean up, hazard abatement ordered by the City, a public agency, on federal property, and/or temporary emergency conditions.

The City Attorney recommended revisions to ensure the enforceability of the ordinance and specifically references the procedures of Chapter 1.07, the Administrative Citations have been incorporated into the proposed ordinance.

Once adopted, staff will coordinate to develop a public outreach and education plan associated with the ban on gas-powered leaf blowers.

Options:

1. Motion to direct the City Attorney to read the ordinance by title only, waive further reading, and adopt the ordinance on a roll call vote; or

2. Defer action and provide direction to staff.

Recommendation:

Option No. 1 – It is recommended that the City Council take the following action(s): Motion to direct the City Attorney to read the ordinance by title only, waive further reading, and adopt the ordinance on a roll call vote.

Attachments:

1. Proposed Ordinance

01172.0011 2198491.2
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA CAÑADA FLINTRIDGE AMENDING TITLE 4 OF THE LA CAÑADA FLINTRIDGE MUNICIPAL CODE TO ADD CHAPTER 4.25 PROHIBITING THE USE OF

GAS-POWERED LEAF BLOWERS AND FINDING THE ORDINANCE

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, for the health, safety, and welfare of the City's residents and visitors, the City of La Cañada Flintridge ("City") desires to expedite phasing out the use of small off-road engine-powered landscape equipment;
WHEREAS, the toxic pollutants from gas-powered garden equipment are known to cause health issues including dizziness, asthma attacks, headaches, and heart and lung disease for both operators and bystanders; and
WHEREAS, the emissions from gas-powered landscape equipment, including the greenhouse gases carbon dioxide and nitrous oxide, contribute to air pollution and climate change; and
WHEREAS, the quality of life can be affected by the level of noise experienced by those who live, work, and recreate within the City; and WHEREAS, efforts to reduce greenhouse gases (GHGs) figure prominently in the Air Quality Element of the City’s General Plan, including goals and objectives to reduce air pollution and GHG emissions through conservation activities, policies, programs, regulations, and the use of technology and to reduce the amount of fugitive dust emitted into the atmosphere; and
WHEREAS, the adopted La Cañada Flintridge 2024 Climate Action and Adaptation Plan recommends that the Municipal Code be amended to prohibit the use of gas-powered landscape equipment; and
WHEREAS, state law and the California Air Resources Board govern the sale and use of new small off-road engine-powered landscape equipment, such as leaf blowers; and
WHEREAS, on April 7, 2026, the City Council directed staff to prepare an ordinance restricting the use of small gas-powered landscape equipment; and WHEREAS, on April 14, 2026, the Sustainability and Resilience Commission considered regulations for gas-powered leaf blowers and landscape equipment in general and provided recommendations to the City Council; and

01172.0011 2198491.2
WHEREAS, the Sustainability and Resilience Commission recommends that the City Council consider waiving business license fees to encourage businesses to transition from gas-powered equipment to zero-emission equipment; and WHEREAS, the Sustainability and Resilience Commission recommends that a “Green License” program be initiated to highlight landscape businesses that use zeroemission equipment; and WHEREAS, the Sustainability and Resilience Commission recommends that an outreach and education plan be considered once the ordinance banning gas-powered landscape equipment is adopted; and
WHEREAS, the Sustainability and Resilience Commission recommends that the City and the La Cañada Unified School District transition to electric landscape equipment as soon as feasible to set an example for the community; and WHEREAS, on September 15, 2026, the City Council conducted a duly noticed public hearing on the proposed ordinance, and all testimony received was made a part of the public record; and
WHEREAS, the City Council considered all information presented to it, including the written staff report and any testimony provided at the public hearing, and continued consideration of the Ordinance to a future date; and
WHEREAS, on October 6, 2026, the City Council conducted a duly noticed public hearing on the proposed ordinance, received all testimony as part of the public record, and introduced this Ordinance for first reading; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA CAÑADA FLINTRIDGE DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Findings. The City Council finds and determines that the recitals above are true and correct and are hereby incorporated by reference. Additionally, the City Council finds as follows:

A. The proposed amendment will further the public health, safety, and general welfare. The amendment will regulate air quality associated with gas-powered landscape equipment that can generate excessive emissions within City limits and will help protect the public health, safety, and general welfare of the City and its residents.

B. The proposed amendment will not adversely affect adjoining property value or be detrimental to the area. The amendment will prohibit the use of gaspowered landscape equipment and help regulate emissions to improve air quality within the City. The regulation will help protect property values in the City while allowing appropriate landscape maintenance of existing parcels.

01172.0011 2198491.2
C. The proposed amendment is consistent with the General Plan and complies with all applicable provisions of the Zoning Code and other City ordinances and regulations. The benefits to air quality were identified in the goals, policies and objectives of the Air Quality Element. Limitations on gas-powered garden equipment will reduce air pollution and greenhouse gas (GHG) emissions which figure prominently in Chapters 3, 5 and 6 of the City’s Air Quality Element.

Section 2. California Environmental Quality Act. The City Council hereby finds that the proposed Municipal Code amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines § 15061(b)(3), which states the general rule that CEQA applies only to projects that have the potential to cause a significant effect on the environment. The City Council finds with certainty that there is no possibility that this regulatory amendment prohibiting gas-powered landscape equipment will have a significant effect on the environment. Instead, the amendment will reduce pollutants and GHC emissions.

Section 3. Title 4 of the La Cañada Flintridge Municipal Code is hereby amended to add Chapter 4.25, which shall read as follows:
“Chapter 4.25 Prohibition of Use of Gas-Powered Leaf Blowers. § 4.25.010 Title.

This chapter shall be known as the "Prohibition of Use of Gas-Powered Leaf Blower Ordinance."
§ 4.25.020 Purpose.

The purpose of this chapter is to:

A. Protect against the harmful effects of gas-powered leaf blowers and advance the general health, safety, and welfare of the City's residents and visitors.

B. Reduce air pollution from leaf blowers that contribute disproportionately to GHC emissions.

C. Implement Energy Strategy 3.5 of the City’s Climate Action and Adaptation Plan, which recommends prohibiting the use of gas-powered landscape equipment.

D. Control unnecessary, excessive, and annoying sounds emanating from all areas of the City

01172.0011 2198491.2
§ 4.25.030 Definitions.
“Gas-Powered Leaf Blowers” means any device or air-blowing machine that uses a spark-ignition (i.e. gasoline powered) engine and is designed or intended, by generating a concentrated stream of air, to blow, dispel, or make airborne leaves, grass cuttings, paper, trash or any other type of unattached debris or material for landscaping and vegetation maintenance purposes.
§ 4.25.040 Prohibition of Use of Gas-Powered Leaf Blowers A. Effective January 1, 2027, it is unlawful for any person to operate, or authorize the operation of a gas-powered leaf blower. Leaf blowers shall not be operated in a manner that directs dust and debris onto any neighboring parcel, storm drain, public property, or public street.

B. Use of a gas-powered leaf blower is exempt from this section as follows:

1. When used by or at the direction of emergency responders to respond to an emergency or when necessary to restore, preserve, protect, or save lives or property from imminent danger of loss or harm.

2. When used to clear downed trees or vegetation in areas requiring prompt clearance to protect public safety.

3. When used in conjunction with the removal or trimming of trees by a commercial tree service on the Official City Approved Arborists and Tree Trimmers List, in accordance with Chapter 11.40 of Title 11 (Zoning), or when used by a commercial tree service pursuant to section 4.24.060 for utility work, fire prevention work, disaster clean-up, hazard abatement ordered by the City or a public agency, work on federal property, or temporary emergency conditions. § 4.25.050 Enforcement Procedures and Violations.

A. If a violation of this chapter occurs at a fixed location, the administrative citation procedures in Chapter 1.07 shall be followed.

Section 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases hereof were declared invalid or unenforceable.

01172.0011 2198491.2
Section 5. Effective Date. This Ordinance shall take effect on January 1, 2027.

Section 6. Publication. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published and/or posted in accordance with applicable law.

PASSED AND APPROVED this 6
th day of October, 2026.
_________________________________
Jeanne K. Hobson, Mayor
ATTEST:
______________________________
Tania Garcia, City Clerk

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Denial of a Request for a Parade and Special Event Permit and Waiver of Costs and Fees for the "Halloween on Bel Air Drive" Road Closure Presenter: Angela Cho, Assistant Director of Administrative Services Proposed Action: Motion to deny a request for a Parade and Special Event Permit and Waiver of Costs and Fees for the "Halloween on Bel Air Drive" Road Closure
Environmental Impact: This event has been determined to be exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to Section 15304 (e) Minor Alterations to Land for minor temporary use of land having negligible or no permanent effects on the environment Fiscal Impact: The event would cost approximately $3,900 (Accounts 01-13-6072 and 01-21-6058 / $100 in waived Revenue, approximately $1,400 in barricade expenditures, $400 in Fire Prevention fees, and approximately $2,100 in Sheriff’s Department resources, if available)
Background:

The residents of Bel Air Drive (between Foothill Boulevard and Descanso Drive) are requesting a Parade and Special Event Permit to conduct a road closure of Bel Air Drive for trick-or-treaters on Halloween, Saturday, October 31, 2026. The closure requires a Parade and Special Event Permit due to its impact upon traffic circulation and public safety within the City.

This would be the first request from the residents on Bel Air Drive to set road closures for Halloween.

Of note, there are two additional special events occurring during this requested time – Halloween on Indianola and Halloween on Alminar, which are approximately one and 1.7 miles away from Bel Air Drive, respectively.

On September 28, the City received a request to start the special events application process for Halloween on Bel Air Drive from Kerri Riley, who is not a resident but is an attorney representing residents of Bel Air Drive. As part of the process, the City required the applicant to secure consent signatures from 80% of the residents who would be impacted by the closure, scheduled for October 31, 2026 from 5:00 p.m.-10:00 p.m. Ms. Riley presented the 80% majority consent on October 11.

Discussion/Analysis:

Ms. Riley, a City of Los Angeles resident representing families of Bel Air Drive, is requesting a Parade and Special Event Permit for “Halloween on Bel Air,” a new event involving a road closure for trick-or-treating on Saturday, October 31, 2026. Based on the applicant, they are anticipating

approximately 300 participants at this event. Since the event will disrupt normal traffic flow in the public right-of-way and present a public safety concern, a “Parade and Special Event Permit” is required by the City. This permit involves a $100 application processing fee. Additionally, there is a $1,400 cost for the preparation, mounting, and posting of “No Parking” signs 72 hours prior, as well as for the delivery and pickup of traffic control devices. The City contracts with JCL for the set-up and tear-down of the control devices. The Los Angeles County Fire Prevention Office’s permit fee is estimated to be $400. The Sheriff’s Department presence would be required to be present to provide enforcement and public safety as part of the regular City-wide Halloween Patrol, $2,100 estimated cost. Ms. Riley is also requesting that the costs associated with the permit and traffic control be waived.

Section 4.05.055 of the La Cañada Flintridge Municipal Code provides that the City Council or designee may grant a waiver of the application fees upon a determination that the public’s health, safety, or welfare interests would best be served in so doing. The Parade and Special Event Permit application indicates that the activity will be open to all residents and will promote community.

In accordance with the City’s Municipal Code Section 4.05.055, the City Council may grant the fee waiver for a La Cañada Flintridge-based private citizen if the event has philanthropic, educational, or recreational purposes and the City is a co-sponsored or endorser of the event.

Parade and Special Event Permit Fee Waiver Request Criteria Staff have several concerns regarding this special event request, including, but not limited to:
• Lack of streetlights and sidewalks in this area is a public safety concern. As noted, the applicant is expecting 300 attendees. Lack of proper lighting and a concentration of people in the area pose a major public safety concern.

Category A
City Manager or
Designee Approval
Category B
City Manager or Designee
Approval
Category C
City Council Approval
Application Fee
($100.00)
Traffic
Engineer/Devices/Sheriff's
Department Fee(s) (up to
$999.99)
Traffic
Engineer/Devices/Sheriff's
Department Fee(s)
($1,000.00+)
Local Entities * * 1. City is a co-sponsor or
endorser of the event
501(c)(3)
Organizations
* 1. LCF community-based

2. Event provides a
community benefit and
purpose

3. Event is open to the
public generally

4. Event has a
philanthropic, educational,
or recreational purpose
LCF-Based Private
Citizens &
Organizations

1. Event provides a
community benefit
and purpose

2. Event is open to the
general public or segment
thereof (not a private or
exclusive event)

3. Aligns with an adopted
city council goal or
objective

4. Event has a
philanthropic, educational,
or recreational purpose

5. City is a co-sponsor or
endorse of the event

• The lack of Los Angeles County Sheriff's resources on an already busy Halloween night strains the Sheriff's limited resources to provide the necessary public safety measures for the anticipated volume of attendees. Two other events are occurring at the same time utilizing the same Public Safety resources available.
• Approval of Halloween on Bel Air, as well as Halloween on Indianola and Alminar, would introduce three events with an estimated participation of over 4,000 attendees within 2 miles from each road closure in a residential area for a small La Cañada Flintridge community.

This will have significant impacts on overall parking, quality of life, and public safety in the community due to two special events occurring on the same night.

Options:
(1) Motion to deny a request for a Parade and Special Event Permit and Waiver of Costs and Fees for the "Halloween on Bel Air Drive" Road Closure; (2) Approve the request; or (3) Discuss and provide staff with further direction.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action: Motion to deny a request for a Parade and Special Event Permit and Waiver of Costs and Fees for the "Halloween on Bel Air Drive" Road Closure
Attachments:

1. Request Letter for a Parade & Special Event Permit Fee Waiver - Bel Air

2. Road Closure Map- Bel Air

3. Application for Parade & Special Event Permit - Bel Air

September 30, 2026
City Manager and Members of the City Council
City of La Cañada Flintridge
One Civic Center Drive
La Cañada Flintridge, CA 91011
Re: Request for Waiver – Bel Aire Drive Trick or Treaters My name is Bob Ruffing and I am a resident of Bel Aire Drive in La Cañada Flintridge. I am submitting this request in connection with my application for a Special Event Permit to temporarily close Bel Aire Drive from 5:00 PM to 10:00 PM on Saturday, October 31, 2026 for Halloween trick-or-treaters. I respectfully request approval of the permit and a waiver of all eligible permit fees and costs, including Category A, Category B, and Category C fees, pursuant to La Cañada Flintridge Municipal Code § 4.05.055.

Due to its convenient location, flat grade, and generous residents, Bel Aire Drive has become one of the most popular Halloween destinations in La Cañada Flintridge attracting hundreds of young trick-or-treaters each year. Because of the extraordinary number of children and families who gather in the neighborhood on Halloween evening, the requested street closure is primarily a public safety measure. The temporary closure will create a controlled pedestrian environment to help ensure that children can safely enjoy this longstanding community tradition.

The need for enhanced pedestrian safety measures is underscored by the serious traffic collision that occurred steps away from Bel Aire Drive just days before Halloween in 2024, when a speeding vehicle crashed into Hill Street Café. Additionally, on October 12, 2024 at 7:34 PM, my parked truck was struck and totalled by a speeding driver on Bel Aire Drive. These incidents are a stark reminder of the dangers posed by speeding vehicles in areas where residents, families, and children congregate. Given the significant pedestrian traffic expected on Bel Aire Drive on Halloween night, temporarily eliminating through traffic is a reasonable and proactive measure designed to minimize the risk of a vehicle-pedestrian collision and protect public safety.

The Halloween event on Bel Aire Drive provides a substantial community benefit and serves a clear community purpose. It is a free, family-oriented neighborhood gathering that encourages community engagement, strengthens neighborhood connections, and provides a safe recreational opportunity for children and families. The event is open to the public, is not private or exclusive, and is not organized for commercial or profit-making purposes. No admission fee is charged, and no commercial activities are planned.

For purposes of the requested Category C waiver, I respectfully request that the City consider endorsing or serving as a co-sponsor of this community safety initiative so that the waiver criteria may be satisfied and the costs associated with implementing necessary traffic safety measures can be minimized.

The requested street closure will be limited to the hours necessary to safely accommodate trickor-treat activities on October 31, 2026. We will work cooperatively with City staff, Public

Works, and the Los Angeles County Sheriff’s Department to ensure appropriate traffic control, emergency vehicle access, neighborhood notification, and compliance with all permit requirements and conditions.

The primary purpose of this application is to protect the safety of the hundreds of children and families who visit Bel Aire Drive each Halloween. Granting the requested permit and fee waivers will allow residents to continue this valued community tradition while providing a safer environment for all participants and reducing the risks associated with heavy pedestrian and vehicular traffic.

Thank you for your consideration of this request. As a proud resident of La Cañada Flintridge, I appreciate the City’s continued support of community-focused events and would welcome the opportunity to provide any additional information that may assist in evaluating the permit application and fee waiver request.

Sincerely,
Robert Ruffing
Resident
La Cañada Flintridge, CA 91011

Bob Ruffing
Organizer or Sponsor Contact Number
Purpose
To promote safety and community on Bel Aire Drive
Description
Road closures to ensure safe trick-or-treating in this neighborhood.

Type of Special Event
New Special Event with Traffic Control Measures (“No Parking” Signs, Road Closures, etc.) I acknowledge that I must submit completed consent signatures for a complete application.

Consent Signature Forms
Date & Time
Date of Event
10/31/2026
Start Time
05:00 pm
End Time
10:00 pm
Estimated Attendance
300
Does the event require additional dates?
No
Location
Describe the proposed route of the event, including the start point and the end point.

Bel Aire Drive between Foothill Blvd. and Descano Drive.

File
Bel-Aire-Drive-Map.pdf
Will both sides of the street be used?
9/30/26, 3:55 PM New submission from Application for Parade/Special Event Permit - Angela Cho - Outlook about:blank 2/4

Yes
If “No”, what portion of the street(s) will be used?
N/A - both sides will be used.

Street(s)/areas that will be utilized as an assembly area N/A - this is a requested road closure not a parade
Street(s)/areas that will be used as the disassembly area N/A - this is a requested road closure not a parade
Time of Assembly
05:00 pm
Time of Disassembly
10:00 pm
Vehicle
Number of Vehicles
0 Type of Vehicles
NA
Minimum Speed of Parade Units
NA
Maximum Speed of Parade Units
NA
Will vehicles be ridden?
No
Animals
Will animals be used in the event?
No
Vendors
Will vendors be authorized?
No
Vendor 3
Will alcohol be sold?
9/30/26, 3:55 PM New submission from Application for Parade/Special Event Permit - Angela Cho - Outlook about:blank 3/4

No
Will food be sold?
No
Will food be prepared and/or cooked at the event site?
No
Spectators & Facilities
Estimate Number of Spectators
NA
Audio & Visual Effects
Will recording or sound equipment be used?
No
Will lighting, banners, signs, or other attention-getting devices be used? No
Will any structures (either permanent or temporary) be placed/erected in a City street, sidewalk, park or other public right-of-way? Yes
If “Yes”, please describe.

Barriers to prevent traffic from driving on Bel Aire Drive Fees
Would you like to pursue a fee waiver?
Yes
Upload Request Letter
Acknowledgments
By agreeing, you agree to all acknowledgments and condition stated above and set forth in the City's Municipal Code.

I acknowledge and agree.

Signature
Kerri Riley, Esq. September 30, 2026
9/30/26, 3:55 PM New submission from Application for Parade/Special Event Permit - Angela Cho - Outlook about:blank 4/4

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Discussion and Appointment to Fill City Council Vacancy Presenter: Tania Garcia, City Clerk
Proposed Action: Consider the candidates interviewed on October 14, 2026, and appoint an individual to fill the vacant City Council seat, in accordance with applicable law
Environmental Impact: None
Fiscal Impact: The appointment will result in the compensation and benefits applicable to the City Council position
Background:

On October 5, 2026, Councilmember Keith Eich resigned from the City Council, creating a vacancy on the City Council.

The City accepted applications from interested individuals seeking appointment to fill the vacancy.

Following the application deadline of October 2, 2026, the City received nine applications. One applicant subsequently withdrew.

Discussion/Analysis:

On October 14, 2026, the City Council conducted interviews with the eight remaining candidates seeking appointment to the vacant City Council seat. During tonight's meeting, the City Council will consider these candidates and take action to appoint an individual to fill the vacancy. The appointment will be made in accordance with applicable state law and the City’s established procedures.

The appointed member will take the official oath of office no later than November 4, 2026, in accordance with the timeline provided by the City Attorney (Attachment 1). This will finalize the appointment within the required timeframe. The City Clerk will also administer a ceremonial oath of office at the regular City Council meeting on November 17, 2026.

Staff recommends that the City Council deliberate and proceed with the appointment to fill the vacancy.

Options:

1. Consider the candidates interviewed on October 14, 2026, and appoint an individual to fill the vacant City Council seat, in accordance with applicable law; or

2. Receive the update and provide staff with further direction; or

3. Defer action at this time.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): Consider the candidates interviewed on October 14, 2026, and appoint an individual to fill the vacant City Council seat, in accordance with applicable law.

Attachments:

1. City Council agenda report dated September 1, 2026

2. Nerses Aposhian

3. Cheryl Clary

4. Ashley Grace

5. Jill Henley

6. Ernest Koeppen

7. Jason Middleton

8. Ali Shirazi

9. Donald Voss

City Council Agenda Report
Meeting Date: September 1, 2026
Subject: Options for Filling a Vacant City Council Seat Following the Resignation of Councilman Keith Eich Effective October 5, 2026 Presenter: Matthew Cohen, Assistant City Attorney
Proposed Action: Provide Direction on Whether to Commence the Appointment Process or Call for a Special Election
Environmental Impact: None
Fiscal Impact: If the City Council elects to utilize the appointment process, the estimated cost is under $10,000. If the City elects to call a Special Election, the estimated cost is roughly $822,000 to $891,000.

Background:

On August 10, 2026, City Councilman Keith Eich submitted a letter of resignation of his office as a member of the City Council. Pursuant to his letter, attached to this report, the resignation becomes effective on October 5, 2026. As will be discussed below, the City Council has two options to fill the vacant seat: 1) fill the vacancy by appointment; or 2) call a special election to fill the vacancy. The appointment or call for a special election must take place by November 4, 2026.

Discussion/Analysis:

Time Period to Fill Vacant Seat
California Government Code Section 36512 provides that a city council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy. On the other hand, La Cañada Flintridge Municipal Code section 2.01.050 provides that, upon determination that a vacancy has occurred, the City Council has 30 days to either call a special election, or appoint a person, to fill the vacancy.

To ensure compliance with both state law and the City’s Municipal Code, the City Attorney is recommending compliance with the more restrictive of the two procedures because, if the City Council complies with the more restrictive procedure, the City will comply with both procedures.

Accordingly, the City Attorney recommends that the City Council take action to appoint someone to fill the seat or call for a special election by November 4, 2026, which is 30 days from the date the seat becomes vacant.

Appointment Option
If the City Council elects to appoint someone to the office, the City Council may initiate a notification, application, and interview process consistent with the procedures to appoint members to City ATTACHMENT 1

Commissions. The process and action to appoint must be completed by November 4, 2026. Below is a proposed schedule for consideration:
• September 15, 2026: City Council decides to proceed with the appointment process. • September 16, 2026, to October 2, 2026: Application period. • Week of October 5, 2026: City Clerk coordinates interview schedule. • Weeks of October 12 and October 19: Interviews conducted. • October 20, 2026: Regular City Council Meeting Date to Make Appointment. • November 3, 2026: Final Regular Meeting Date to Make Appointment.

The appointed person would serve the remainder of the term of the vacated City Council seat (until March 2028).

The projected cost of an appointment process is under $10,000. This would primarily cover the costs of notification to the public of the appointment process.

Special Election Option
To call for a special election, the City Council would be required to adopt three resolutions by November 4, 2026. The three resolutions would serve to call for the special election, request consolidation with the County of Los Angeles, and adopt regulations for candidate statements.

California Government Code Section 36512(b) provides that “[t]he special election shall be held on the next regularly established election date not less than 114 days from the call of the special election.” The next regularly scheduled election date for a special election is March 2, 2027.

If the City Council elects to call for a special election, below is a suggested schedule for consideration and subsequent key election dates:
• September 15, 2026: Decide to call for a special election (so staff has time to prepare the required resolutions and conduct appropriate coordination with the County of Los Angeles RegistrarRecorder/County Clerk). • October 6, 2026, or October 20, 2026: Adopt three resolutions (1. Calling the election, 2. Request consolidation, and 3. Candidates Statements Regulations). • November 2, 2026: Last Day for the City to submit certified copies of the three resolutions to the County of Los Angeles Registrar-Recorder/County Clerk. Thus, adoption of the resolutions by the City Council must occur before this date, or at the latest, the morning of November 2, 2026. • November 9, 2026: Public Notice of Election for Candidates – No later than November 9, 2026. • November 9, 2026 – December 4, 2026: Filing period of nomination papers and candidate’s statements.
• December 17, 2026: Last day to cancel election due to insufficient number of candidates. • March 2, 2027: Election Day.

• March 12, 2027 (tentative): Election Official to canvas the returns and last day for county to certify election results.

The winner of that special election would serve the remainder of the term of the vacated City Council seat (until March 2028).

The projected cost of calling for, and conducting, a special election is roughly between $822,000 and $891,000.

Options:

1. Provide Direction on Whether to Commence the Appointment Process or Call for a Special Election
Recommendation:

Option No. 1. - It is recommended that the City Council take the following action(s): Provide Direction on whether to Commence the Appointment Process or Call for a Special Election.

Attachments:

1. Councilman Keith Eich Resignation Letter


 




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APPLICATION FOR CITY COUNCIL VACANCY
Ashley Grace, MSW
Please describe your community involvement and activities (in both La Cañada Flintridge and elsewhere):

My community involvement reflects a longstanding commitment to children, families, education, and public service, both in La Cañada Flintridge and throughout the greater Los Angeles area.

In La Cañada Flintridge, I served a full term on the Paradise Canyon Elementary School Site Council, including as Vice President, and never missed a meeting. This past spring, I co-chaired the Field Committee for the Measure LCF campaign, helping organize community outreach that contributed to the measure’s passage. I am also in my second year as a board member of the La Cañada Flintridge Educational Foundation, where I continue to support efforts to strengthen our public schools. My interest in serving the City itself is not new. I have twice applied to serve on the Parks and Recreation Commission, including during its initial recruitment, when I was the only applicant to submit an application by the original deadline.

Professionally, I am a social worker and college professor. My social work experience includes working in a San Fernando Valley high school with specialized student populations, including pregnant and parenting students, foster youth, and formerly incarcerated youth. For the past three years, I have taught in the Child and Adolescent Development Department at California State University, Northridge. I have also volunteered my time providing training to preschools and families in the San Gabriel Valley on the impacts of childhood trauma.

Beyond my professional work, I have been actively involved in policy advocacy on behalf of survivors of sexual assault and other vulnerable populations. I have worked with legislators and advocacy organizations on legislative policy reform, including efforts that contributed to the passage of workplace protections for vulnerable populations. That work has given me experience bringing people together around difficult issues, communicating with policymakers, and translating lived experiences and community concerns into practical policy solutions.

I also have extensive community involvement of the less formal, but equally important, variety. I am the mother of three young children, an active classroom volunteer at Paradise Canyon Elementary, taxi driver of AYSO soccer players, amateur cheerleader at taekwondo tournaments, and enthusiastic attendee of Movies in the Park. Raising my family here means that I experience La Cañada Flintridge not only through meetings, boards, and organizations, but through the everyday life of our schools, parks, programs, businesses, and neighborhoods.

As both a parent and a professional who has spent my career working with children and families, I care deeply about making La Cañada Flintridge a community that works well for residents at every stage of life. Across these roles, I have contributed through our schools, local initiatives, volunteer service, professional work, and advocacy. I would welcome the opportunity to bring that experience, perspective, and commitment to public service to the La Cañada Flintridge City Council.

Please describe your education and work experience/training that you believe would be relevant in your role as a City Council member.

I am a proud summa cum laude graduate of the University of Southern California, where I earned my Master of Social Work with a concentration in Children, Families, and Youth. While at USC, I also earned my Pupil Personnel Services Credential (PPSC) and Child Welfare and Attendance (CWA) credential, qualifying me to provide social work services in California public schools.

During my time working in a San Fernando Valley high school, I provided counseling and support to vulnerable student populations and worked alongside school personnel, community organizations, and support and emergency services to connect students and families with needed resources. That experience gave me firsthand knowledge of how public and community systems function in practice, including where they work well, where gaps exist, and how challenging they can sometimes be for residents to navigate. It also taught me the importance of collaboration across agencies and institutions when addressing the needs of a community.

Prior to earning my master’s degree, I received my Bachelor’s degree in Child and Adolescent Development from California State University, Northridge, after earning my Associate degree in Early Childhood Education from Santa Monica College. My own educational path has taken me through community college, the California State University system, and a private university.

Along the way, I studied and worked with diverse communities throughout Los Angeles County and developed an understanding of community needs from both an individual and systems-level perspective.

My professional experience has also required me to communicate effectively with very different audiences. My earlier career in entertainment, my collegiate success in forensic speech competitions, my work as a social worker, and now my role as a university professor have made me very comfortable speaking publicly. More importantly, they have taught me how to communicate complicated or sensitive information in a way that is accessible, engaging, and responsive to the people in the room. I believe listening to residents, clearly explaining decisions, and making local government feel accessible are important responsibilities of a City Councilmember.

My work in legislative policy and advocacy has given me additional experience that I believe would be particularly valuable on the Council. I have worked with advocates, legislators, and government officials to advance policy reforms and, through that work, have developed strong professional relationships at the local and state levels. I understand that good policy does not end with its passage. It requires implementation, evaluation, and a willingness to identify areas for improvement when policies or practices produce unintended results.

Collectively, my education and professional experience have trained me to approach problems from both the individual and systems level, to listen carefully to people with different perspectives, to navigate complex institutions, and to turn community needs into practical solutions. I would bring those skills, along with established relationships throughout our region and a genuine willingness to learn where my experience is limited, to my service on the La Cañada Flintridge City Council.

Please describe any expertise and/or specialized knowledge that you possess that would be relevant in your role as a City Council member.

My areas of specialized knowledge are rooted in policy analysis, education and child development, nonprofit governance, community engagement, and the practical implementation of public policy.

Through my academic and advocacy work, I have experience researching, writing, and analyzing policy proposals, with particular attention to how a policy will function once it moves from paper into practice. I am accustomed to asking not only whether a proposal has a worthwhile objective, but whether it is workable, what resources it will require, who will be affected, whether there may be unintended consequences, and how its effectiveness can be evaluated after implementation. I believe that perspective would be particularly useful when considering new City policies as well as revisiting existing ones that may no longer be producing their intended results.

My service on nonprofit and community boards has also given me practical experience with one of the most persistent challenges facing public institutions: needs and priorities frequently exceed available resources. I have participated in conversations about funding, competing priorities, community engagement, and how organizations adapt when anticipated resources change or disappear. Those experiences have taught me to be pragmatic about limited resources without losing sight of the people those resources are intended to serve.

I also bring significant professional knowledge in education, child development, and family systems. Given the particularly close relationship between the City and our schools, I believe that background would allow me to serve as a natural liaison and thoughtful partner in matters where the work of the City and the La Cañada Unified School District intersect.

Perhaps most importantly, my understanding of La Cañada Flintridge does not come exclusively from professional experience. As a Field Committee co-chair for the Measure LCF campaign, I had the opportunity to speak one-on-one with hundreds of LCF residents. I heard directly from neighbors about taxes and local financial obligations, our schools, development, infrastructure, public spaces, and their broader hopes and concerns for the future of our community. Those conversations gave me a much broader understanding of the range of perspectives within our city, including perspectives that differ from my own.

My expertise is in understanding people, systems, policy, and the space where those three intersect. I know how to ask difficult questions, listen to people with competing priorities, examine whether a policy is working as intended, and adjust when it is not. I believe a strong City Council benefits from members with different areas of expertise, and I would bring a perspective grounded in public service, education, community engagement, and the real-world impact of the decisions government makes.

Understanding that the City Council regularly meets every 1st and 3rd Tuesday of each month, please describe any time constraints or limitations on your availability (days of week, evenings, weekends, frequent, and/or extended absences, recurring business obligations) that might limit your availability for special meetings or community events.

I do not foresee any professional or personal conflicts that would limit my ability to fulfill the responsibilities of a City Councilmember, including regular and special meetings, community events, evenings, or weekends as needed.

I take the commitments I make very seriously, and my attendance record across my professional and community service roles reflects that. When I commit to serving, I show up, prepared and ready to participate. I would approach service on the City Council with that same level of responsibility, including not only meeting attendance expectations, but being responsive, prepared, and meeting or exceeding the deadlines associated with the role.

Please describe your personal goals and what you would like to see accomplished by the City Council, if appointed:

Public safety would be a top priority for me. In La Cañada Flintridge, that necessarily includes continued attention to wildfire prevention and preparation, emergency response, evacuation planning, and ensuring that residents understand not only what the City is doing, but what they can do individually to prepare.

Public safety also includes maintaining a strong partnership with local law enforcement. I believe we can prioritize the safety of our residents while also expecting that interactions between law enforcement and members of our community are dignified.

More broadly, one of my personal goals would be to expand the number and diversity of residents who regularly engage with the City. Public meetings are important, but the people who attend them or submit public comment represent only a portion of our community. I would like to continue finding ways to reach residents who may never come to City Hall, attend a Council meeting, or feel comfortable speaking at a podium. Good local government requires hearing from more than the loudest or most familiar voices in the room.

I would also like to continue strengthening the relationship between the City and LCUSD. The progress made in recent years through joint working groups and increased collaboration is encouraging, and I would like to see that relationship become an enduring part of how our two institutions operate, rather than something dependent on the particular individuals serving at any given time. The Cornishon Corridor provides an immediate opportunity to demonstrate what meaningful City-District-community collaboration can look like. As that project moves forward, I would want residents, parents, students, educators, City staff, and the District to have meaningful opportunities to participate in shaping an area that is so central to daily life in our community.

I also recognize that the Council will continue navigating difficult questions surrounding housing, development, infrastructure, traffic, and the requirements increasingly placed on cities by the State. My goal would be to approach those decisions thoughtfully and pragmatically, protecting the qualities that make La Cañada Flintridge such a special place to live while recognizing the City's legal obligations and planning responsibly for its future.

Finally, I would like the City to continue evaluating the policies it adopts after implementation.

Passing an ordinance or approving a project should not be the end of the conversation. We should be willing to ask whether something is working as intended, listen when residents identify unintended consequences, and make adjustments when the evidence tells us we can do better.

My overarching goal would be fairly simple: to help preserve what residents love about La Cañada Flintridge while making sure we are preparing thoughtfully for what comes next. I would want residents to feel that their City is safe, well-managed, responsive, transparent, and accessible to them, whether they have lived here for fifty years or just arrived.

Please identify any potential conflicts of interest that could arise while serving as a City Council member including, but not limited to, financial, business and/or organizational affiliations.

I am not aware of any financial, business, or organizational affiliations that would create a conflict of interest with my service as a City Councilmember.

I understand that Councilmembers are required to complete a Statement of Economic Interests, Form 700, disclosing applicable financial interests, and I would have no concerns doing so fully and transparently. I also understand the importance of identifying potential conflicts as they arise and, when appropriate, seeking guidance and recusing myself from matters in which I may have a disqualifying interest.

Please provide your reasons for wanting to serve on the City Council and any other comments that you believe would be helpful to the City Council as it considers your application for appointment:

Since moving to La Cañada Flintridge in 2019, I have made a deliberate effort to become an active and contributing member of this community. I have tremendous respect for public service and have long hoped that, at the right time, I could offer that service directly to our City. Until now, the time was not right. I take commitments seriously, and I would never ask to serve in a role if I were not confident that I had the time and capacity to do the work well.

I have been fortunate that members of this community have already entrusted me with opportunities to serve them. I was elected to the Paradise Canyon Elementary School Site Council and later selected to serve on the board of the La Cañada Flintridge Educational Foundation. I have worked on local campaigns, volunteered in our schools, spoken with hundreds of residents, and twice sought an opportunity to serve the City through the Parks and Recreation Commission. Each experience has strengthened my interest in local government and my belief that I have something meaningful to contribute.

If appointed, I would bring a strong commitment to transparency, openness, and public trust. I believe residents should understand not only what decisions their local government makes, but how and why those decisions are made. I also believe strongly in creating meaningful opportunities for talented residents to participate in City government. La Cañada Flintridge is filled with people with extraordinary professional expertise, lived experience, and ideas to contribute. Our City is strongest when we actively seek out that talent and create pathways for new people to become involved.

I do not believe leadership requires being the person in the room who knows the most about every subject. Good leadership requires knowing how to listen, ask the right questions, identify expertise, cultivate the talent around you, and then make thoughtful decisions with the information available. I would bring that approach to the Council.

Finally, I would bring the same honesty to this role that I try to bring to every area of my professional and civic life. I will not always agree with every colleague or every resident, nor would I expect them always to agree with me. But I can commit to listening, being prepared, communicating openly, explaining my reasoning, and treating disagreement with respect.

I love raising my family in La Cañada Flintridge. I am applying because I am ready to do more than simply benefit from the community others have worked hard to build and maintain. I am ready to take responsibility for helping care for it, and for helping prepare it for the families and residents who will call it home after us.

City Council Agenda Report
Meeting Date: October 20, 2026
Subject: Appointment to Fill the Unscheduled Vacancy on the Sustainability and Resilience Commission
Presenter: Tania Garcia, City Clerk
Proposed Action: Conduct a ballot vote to appoint an individual to fill the unscheduled vacancy on the Sustainability and Resilience Commission Environmental Impact: None
Fiscal Impact: None
Background:

During its regular meeting on August 4, 2026, the City Council approved a recruitment schedule to fill one unscheduled vacancy on the Sustainability and Resilience Commission.

Discussion/Analysis:

Quemars S. Ahmed was elected to the City Council and sworn in on July 21, 2026, which created a vacancy on the Sustainability and Resilience Commission. Mr. Ahmed's term on the Commission was set to expire on May 31, 2027. During its regular meeting on August 4, 2026, the City Council approved a recruitment schedule to fill the unscheduled vacancy on the Sustainability and Resilience Commission. The City Clerk's Office received two applications, and Council interviewed the applicants on October 8, 2026.

It is recommended that the City Council hold a ballot vote to fill the unscheduled vacancy on the Sustainability and Resilience Commission. City Resolution No. 03-53 states that the City Council shall conduct a ballot vote for the appointment of individuals to fill the opening(s) or vacancy(ies) on a City Commission(s). Such ballot vote may be conducted at either a regular, adjourned or special meeting of the City Council. The ballot vote process shall be conducted as follows:
a. The City Clerk shall provide a ballot to each City Councilmember listing the names of all applicants for a respective Commission. Prior to the vote, the City Clerk shall publicly announce the position vacancy and all applicant names that are listed on the ballot; b. Each City Councilmember shall vote for the same number of applicants as there are current vacancies on the respective City Commission. A City Councilmember may not vote for the same candidate more than once on each ballot (i.e. cumulative voting – e.g. where there are three vacancies, a City Councilmember may not give all three votes to the same candidate); Write-in candidates are permissible;
c. The City Clerk shall collect all ballots and shall publicly announce the name of each City

Councilmember and how that City Councilmember cast his/her respective vote; d. Applicants receiving a majority number of votes shall be deemed appointed to the respective Commission. In the event of a tie or failure to secure a majority consensus, a run-off ballot shall be conducted of only the applicants receiving the highest number of votes from the previous round. This shall continue until a majority consensus on an applicant(s) is reached for the number of vacancies to be filled. In the event of an unbreakable tie, the City Council may determine an alternative method for selecting the appointee(s).

The newly appointed Commission member will be sworn in at the next regularly scheduled Commission meeting. Furthermore, the new appointee will immediately be subject to the requirements of the Brown Act.

Staff recommends that the City Council conduct a ballot vote to appoint an individual to fill the scheduled vacancy on the Sustainability and Resilience Commission.

Options:

1. Conduct a ballot vote to appoint an individual to fill the unscheduled vacancy on the Sustainability and Resilience Commission; or

2. Defer action and provide direction to staff.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): Conduct a ballot vote to appoint an individual to fill the unscheduled vacancy on the Sustainability and Resilience Commission.

Attachments:

1. Benjamin Teixeira

2. Mary Baron Nelson

Benjamin Teixeira La Cañada Flintridge, CA 91011

EDUCATION
University of California, Irvine
Bachelor of Arts
Irvine, CA
Sep 2022 – June 2026
• Major: Economics
• Cumulative GPA: 3.60/4.00
• Awards & Honors: Honors in Economics, Dean’s Honor List (six-time recipient) • Senior Thesis: Legal & Economic Development in Eighteenth-Century London

EXPERIENCE
Chris Kluwe for Assembly
Canvasser
Huntington Beach, CA
Aug 2026 – present
• Engaged directly with district voters to communicate the candidate’s platform and log community concerns. • Recorded voter sentiment and demographic data to assist campaign staff in refining voter targeting strategies.

ProRep Coalition
Organizer
Los Angeles, CA
July 2026 – present
• Coordinated Southern California town hall events to build grassroots support for electoral reform initiatives. • Created and presented slide decks to crowds of over 30 people to educate them on proportional representation.

Office of U.S. Representative Mike Levin (CA-49)
District Office Intern
Dana Point, CA
Jan 2026 – May 2026
• Assisted field representatives in preparing for stakeholder meetings with local governments and business groups.
• Drafted correspondence to federal agencies supporting local stakeholder requests for federal appropriations. • Served as the primary contact for district residents; utilized case management software to log constituent opinions, track casework, and maintain office records.

Office of California State Assemblymember Diane Dixon (72nd District) District Office Intern
Newport Beach, CA
Sep 2025 – Dec 2025
• Processed constituent inquiries and liaised with state agencies to resolve casework. • Authored community correspondence and response letters detailing legislative positions. • Supported field staff in executing town halls, community events, and meetings with local civic organizations. • Conducted targeted legislative research to support active assembly bills and district-specific initiatives.

Los Angeles County District Attorney’s Office
Law Clerk
Los Angeles, CA
June 2025 – Aug 2025
• Researched legal and financial records for active investigations, maintaining strict confidentiality. • Reviewed financial and medical documents to identify fraudulent billing patterns for prosecuting attorneys. • Drafted pre-trial motions and organized evidentiary exhibits for discovery and witness testimony.

LEADERSHIP
Sigma Phi Epsilon
Vice President of Finance
Irvine, CA
Oct 2023 – Aug 2024
• Managed and audited a $75,000 annual operating budget, ensuring compliance and transparency.

ADDITIONAL INFORMATION
Skills:

Software:

Interests:

Fluent Portuguese, conversational Spanish
Proficient in Microsoft Office and Adobe Creative Suite Soccer, Running, Poker, Tennis

HONORS, AWARDS:
2006
2007-2009
2022
Dr. Patricia Greene
Leadership Award
Chancellor’s Prize
JOPHON Writing Award
Association of Pediatric Hematology/Oncology Nurses
(APHON), Chicago, IL
UCLA School of Nursing, Los Angeles, CA
APHON, Chicago, IL
2022 Best Poster Award Society for Neuro-oncology, Tampa, FL

TEACHING
DIDACTIC TEACHING:

California State University Los Angeles School of Nursing 1995-1997 Varied n/a Guest lecturer
Azusa Pacific University Graduate School of Nursing
2002 Pediatric Conditions/
Neurological Assessment,
Headaches
n/a Guest lecturer
UCLA School of Nursing, Undergraduate & Masters-entry Clinical Nursing Programs 2014
2015-2019
Secondary Prevention
Pediatrics

4.0 4.0
Co-faculty
Faculty liaison/lecturer

KECK SCHOOL OF MEDICINE OF USC
2020-present
2015-2019
Newborn Assessment &
Anticipatory Guidance
Interprofessional Education
Experience
Bioethics in Pediatrics
n/a Faculty
Faculty
Faculty participant

CME COURSES DEVELOPED
APHON
2003
2005
Pediatric Chemotherapy &
Biotherapy
Foundations of Pediatric
Hematology/Oncology
Nursing
8 units
16 units
Co-author
Co-author

GRADUATE STUDENT THESIS, EXAM AND DISSERTATION COMMITTEES:
2017-2020 Colin Goodwin PsyD student, Cal
Lutheran University
Psychology

SERVICE
MEDICAL SCHOOL SERVICE:
2019-2024
2019-2024
Member, Curriculum Committee
Member, CD/MSE Committee
USC Keck SOM
USC Keck SOM
HOSPITAL OR MEDICAL GROUP SERVICE:
2005-2008
2013-2017
2016-2018
Member, Committee on Interdisciplinary
Practice
Member, Institutional Review Board
Co-chair, Advanced Practice Nursing
CHLA
CHLA
CHLA
PROFESSIONAL SERVICE:
1998-2004
2000-2006
2011-2014
2015-2019
2019-2024
Board member, President
Member, Test Development
Committee
Board Member-at-Large
Chair, Evidence-based Practice &
Research Committee
Member, Research Committee
LA Chapter, National Association of
Pediatric Nurse Practitioners (NAPNAP)
Oncology Nursing Certification Corporation
APHON
APHON
Council on Medical Student Education in
Pediatrics (COMSEP)
CONSULTANTSHIPS AND ADVISORY BOARDS:
2007-2012 Board member, Vice-chair We Can Pediatric Brain Tumor Network PROFESSIONAL SOCIETY MEMBERSHIPS:
1982-present
1988-present
1995-present
2012-present
2019-present
Sigma Theta Tau International Nursing Honor Society
APHON
National Association of Pediatric Nurse Practitioners (NAPNAP) National Pediatric Nurse Scientist Collaborative
Council on Medical Student Education in Pediatrics (COMSEP)

COMMUNITY SERVICE:
2001-2005
2018-2021
2019-2022
2022-present
2022-present
Board Member
Volunteer
Volunteer
Volunteer
Volunteer
La Canada Flintridge Educational
Foundation
San Fernando Valley Refugee
Children’s Center
San Gabriel Valley Moms Demand
Action Against Gun Violence
LCF Climate Coalition
League of Women Voters
Nursing educator, food bank worker
Communications, homelessness,
voter advocacy

RESEARCH AND SCHOLARSHIP
MANUSCRIPT REVIEW:
2007-2018
2012-present
2014-present
2019-present
2019-present
2020-present
Oncology Nursing Forum
Journal of Pediatric Oncology Nursing
Psycho-oncology
BMJ Open
Supportive Care in Cancer
Integrative Cancer Therapies
GRANT REVIEWS:
2012-2014
2015-present
2017
2017-2019
2018
Research grants
Nursing research
and evidencebased practice
Nursing research
grants
Research and
evidence-based
practice
Special Emphasis
Panel,
Neuropsychology
USC CTSI, Los Angeles, CA
APHON, Chicago, IL
Alex’s Lemonade Stand Foundation, Wynnewood, PA
Institute for Nursing & Interdisciplinary Research, CHLA, Los Angeles, CA National Institutes of Health, Bethesda, MD

MAJOR AREAS OF RESEARCH INTEREST
Research Areas

1. Mechanisms of brain injury after childhood cancer treatment

2. Neurocognitive and psychosocial outcomes after childhood cancer treatment GRANT SUPPORT - CURRENT:

NSF GRANT (OLCH/LEPORE, PIS) 1/2024-12/2026
8% EFFORT

CRANIAL RADIATION DOSE RELATIONSHIP TO BRAIN STRUCTURE AND FUNCTION

GGRANT SUPPORT - PAST:

R01 CA237230-02 (Milam/Freyer, PIs)
6/2019-5/2024
NIH NINR 8% effort year 1, then 1-2%
Project Milestones: Young adult cancer survivorship
Objective is to develop a population-based cohort of young adult survivors of the most common types of cancer in those ages 21-39, to examine health status, achievement of adult milestones, and use of health care services Role: co-investigator
Total Direct Costs: $3,133,000
Grant No. n/a (Sands, PI) 12/2021-11/2023
Making Headway Foundation 10% effort
Neuroanatomical, cognitive and family aspects to recovery from a brain tumor Objective is to prospectively evaluate neurocognitive functioning and brain growth trajectory in children with brain tumors receiving treatment on the Head Start 4 Protocol Role: co-investigator
Total Direct Costs: $45,500
1F31NR01156001 (Baron Nelson, PI) 9/2009-5/2012
NIH NINR 75% effort
CNS Injury in Children with Brain Tumors Treated with Chemotherapy Objectives were to compare structural neural integrity using magnetic resonance imaging procedures in children with brain tumors treated with chemotherapy to age- and gender-matched healthy controls, and to explore the relationship between brain tissue loss, memory and executive functioning, and quality of life Role: PI
Total Direct Costs: &170,000
Grant No. n/a (Baron Nelson, PI) 5/2010-4/2012
Alex’s Lemonade Stand Foundation Explorer Award 10% effort CNS injury in Children with Brain Tumors Treated with Chemotherapy Objectives same as above
Role: PI
Total Direct Costs: $20,000

1K23NR014902-01A1 (Baron Nelson, PI) 9/2014-7/2018
NIH NINR 75% effort
Treatment-related CNS injury in Children with Posterior Fossa Brain Tumors Objectives were to compare neural integrity globally and within specific brain structures using magnetic resonance imaging procedures in children with a history of posterior fossa brain tumors treated with different treatment modalities
Role: PI
Total Direct Costs: $397,686
Grant No. n/a (Riley, Baron Nelson, co-PIs) 11/2015-10/2016 CureSearch Community Impact Award 10% effort
Veteran Parent Intervention for Parents of Children with Brain Tumors Objective was to evaluate the effectiveness of the Veteran Parent intervention in enhancing resilience and quality of life in parents of children with brain tumors
Role: co-PI
Total Direct Costs: $20,000
Grant No. n/a (Sands, PI) 9/2016-8/2021
Making Headway Foundation 10% effort
Neuroanatomical, cognitive and family aspects to recovery from a brain tumor Objective is to prospectively evaluate neurocognitive functioning and brain growth trajectory in children with brain tumors receiving treatment on the Head Start 4 protocol Role: co-investigator
Total Direct Costs: $40,000/year
Grant No. n/a (Baron Nelson, PI) 1/2017-12/2018
Alex’s Lemonade Stand Foundation Discovery Grant 15% effort Altered Cerebral Blood Flow After Pediatric Posterior Fossa Brain Tumor Treatment Objective was to calculate cerebral blood flow values in children at least one year after treatment for posterior fossa brain tumors with either surgery alone or with surgery, chemotherapy, and cranial irradiation compared to healthy sibling controls
Role: PI
Total Direct Costs: $98,396

INVITED LECTURES, SYMPOSIA, KEYNOTE ADDRESSES
2012
2013
2014
2017-
2020
Invited lecture
Invited lecture
Invited lecture
Invited lecture (annual)
“CNS injury in children with brain tumors treated with chemotherapy.” Fifth Annual International Nursing Conference on Child and Adolescent Cancer Survivorship, Williamsburg, VA
“Confidently caring for children with brain tumors on COG trials.” Children’s Oncology Group annual meeting, Louisville, KY
“The complete and unique journey of a child with a brain tumor: working together for quality care delivery.” Southern California Chapter of APHON Annual Meeting, Dana Point, CA
“Brain Tumor Basics” and “Childhood brain tumor survivorship and transitions” (2017 only), Pediatric Brain Tumor Foundation webinars

INVITED GRAND ROUNDS, CME LECTURES
2017
2018
2018
Grand Rounds
CME Webinar
CME lecture
“Research grant writing – keys to success”, CHLA, Los Angeles, CA “An EBP approach to implementing the Standards for Psychosocial Care for children with cancer and their families”, APHON, Chicago, IL “How to write specific aims”, CHLA, Los Angeles, CA
THESIS:
2012 PhD UCLA Mechanisms of brain injury from chemotherapy in children with brain tumors
PUBLICATIONS:
*indicates trainees
** indicates co-first or co-corresponding or co-senior authors REFEREED JOURNAL ARTICLES:

1. Tanedo J*, Gajawelli N, Guo S, Baron Nelson M**, Lepore N**, White matter tract changes in pediatric posterior fossa brain tumor survivors after surgery and chemotherapy. Frontiers in Neuroimaging. 1:845609. 2022. https://doi.org/10.3389/fnimg.2022.845609

2. Stahl J, Nelson MB, Ochoa CY, Mobley EM, Milam JF, et al., Palliative care among adult cancer survivors: knowledge, attitudes, and correlates. Palliative & Supportive Care. 1-6, 2021.

PMID:34154694

3. Baron Nelson M, Kim Y, Hamilton L, Dekker A, Miller K, Hamilton AS, Milam J, Factors associated with interest in complementary and alternative medicine among young adult survivors of childhood cancer.

Journal of Pediatric Oncology Nursing. 39(1): 30-39, 2021.

4. O’Neil SH, Whitaker AM, Kayser K, Baron Nelson M, Finlay JL, et al, Neuropsychological outcomes on Headstart III: a prospective, multi-institutional clinical trial for young children diagnosed with malignant brain tumors. Neuro-oncology Practice. 7:329-337, 2020.

5. Baron Nelson M, O’Neil SH, Wisnowski JL, Hart D, Sawardekar S, et al. Maturation of brain microstructure and metabolism mediate increased capacity for self-regulation during the transition from childhood to adolescence. Journal of Neuroscience. 39:8362-8375, 2019. PMID 31444243, PMCID PMC6794926

6. Tamrazi B, Liu C, Sen SY, Nelson MB, Dhall G, Nelson MD. Brain irradiation and gadobutrol administration in pediatric patients: effect of MRI brain signal intensity. Radiology. 289:188-194, 2018.

PMID 29989524

7. Evans A*, Malvar J, Garretson C, Pedroja Kolovos E, & Baron Nelson M. The use of aromatherapy to reduce chemotherapy-induced nausea in children with cancer: a randomized, double-blind, placebocontrolled trial. Journal of Pediatric Oncology Nursing. 25:392-398, 2018.

8. Baron Nelson M, Arellano, K & Riley K. Adding a parent to the brain tumor team: evaluating a peer support intervention for parents of children with brain tumors. Journal of Pediatric Oncology Nursing. 35:218-228, 2018. PMID 29589794

9. Tamrazi B, Nguyen BS, Liu, C, Azen CG, Nelson MB, Dhall G, et al. Changes in signal intensity of the dentate nucleus and globus pallidus in pediatric patients: impact of brain irradiation and presence of primary brain tumors independent of linear gadolinium-based contrast agent administration. Radiology. 287: 2017. PMID 29189102

10. Baron Nelson M, Compton P, Macey PM, Patel SK, Jacob E, et al., Diffusion tensor imaging and neurobehavioral outcome in children with brain tumors treated with chemotherapy. Journal of Pediatric Oncology Nursing, 33: 119-128, 2015. PMID 26219302, PMCID PMC5960591

11. Evans AC, Baron Nelson M, Dhall G. Pregnancy in a patient with malignant brain tumor taking temozolamide: case report and review of the literature. Journal of Pediatric Oncology Nursing. 32: 326- 328, 2015. PMID 25573618

12. Baron Nelson M, Macey PMM, Harper, RM, Jacob E et al, Structural brain alterations in children an average of 5 years after surgery and chemotherapy for brain tumors. Journal of Neuro- oncology. 119: 317-326, 2014. PMID 4146685, PMCID PMC4146685

13. Patel SK, Peters BB, Bell T, Verner J, Katz ER, Baron MN, et al. Parent involvement and neurocognitive functioning in childhood cancer survivors. Journal of Behavioral Health. 3: 43-

52, 2014.

14. Meeske KA, Siegel SE, Gilsanz V, Bernstein L, Nelson MB, et al. Premature carotid artery disease in pediatric cancer survivors treated with neck irradiation. Pediatric Blood & Cancer. 53: 615- 621, 2009. PMID 19522651

15. Meeske KA & Baron Nelson M. The role of the long-term follow-up clinic in discovering new emerging late effects in adult survivors of childhood cancer. Journal of Pediatric Oncology Nursing. 25: 213-219, 2008. PMID 18539912

16. Meeske KA, Nelson MD, Lavey R, Gee S, Nelson MB, Bernstein L, et al. Premature carotid artery disease in long-term survivors of childhood cancer treated with neck irradiation: five case reports. Pediatric Blood & Cancer. 29:480-484, 2007. PMID 17609626

17. Meeske K, Patel S, Palmer S, Nelson M, Parow A. Factors associated with health-related quality of life in pediatric cancer survivors. Pediatric Blood & Cancer. 49: 298-305, 2007. PMID 16779805

18. Baron Nelson M & Meeske K. Young adult survivors of childhood cancer: unique needs of an emerging population. Journal of the American Academy of Nurse Practitioners. 17: 96-103, 2005. PMID 15748222

19. Kinahan K & Baron Nelson M. Issues and concerns in caring for adult survivors of childhood cancer:

North American survey of needs and best practice models. Pediatric and Adolescent Health Care. 35: 203-206, 2005

20. Richardson R, Baron Nelson M & Meeske K. Young adult survivors of childhood cancer: attending to emerging medical and psychosocial needs. Journal of Pediatric Oncology Nursing. 16: 136- 144, 1999. PMID 10444941

21. Baron MC. Advances in the care of children with brain tumors. Journal of Neuroscience Nursing. 23:
39 -43,1991. PMID 1826715
REFEREED REVIEWS, CHAPTERS, AND EDITORIALS:

1. Baron Nelson M, Compton P, Patel S, Jacob E, Harper R. CNS injury and neurobiobehavioral outcome in children with brain tumors – a review of the literature. Cancer Nursing. 36: E31- E47, 2013. PMID 2271957
BOOKS, MONOGRAPHS, AND TEXT BOOKS:

1. Baron Nelson M & Guelcher C. (eds.) Pediatric Hematology/Oncology Nursing: Scope and Standards of Practice. 2014.

SELECTED ABSTRACTS AND PRESENTATIONS:

1. Dhanani S*, O’Neil SH, Cho S, Shin B……..Lepore N & Baron Nelson M. Differential and dosedependent effects of cranial irradiation on individual brain structures and neuropsychological outcomes in children with posterior fossa brain tumors treated with different modalities. Society for Neurooncology, Tampa, FL. November 2022.

2. Stahl J, Baron Nelson M, Ochoa CY, Mobley EM, Milam JE, Freyer DR & Miller KA. Palliative care among cancer survivors: knowledge, attitudes, and correlates. Society of Behavioral Medicine, San Francisco, CA. April 2020

3. Bashore L, Baron Nelson M, Phillips C, Luke J, Skeens M, Belson P, Mazzeo A & Lulloff A. What to expect after earning a doctoral degree in nursing: an interactive workshop to facilitate your success. Association of Pediatric Hematology-Oncology Nurses, San Jose, CA, September 2019

4. Dhanani S, Tanedo J*, O’Neil SH, Baron Nelson M. Patterns of brain injury and neurocognitive outcomes in pediatric posterior fossa tumor survivors treated with surgical resection with or without adjuvant chemotherapy. Sixth Annual Pediatric Medical Student Research Forum, Orlando, FL, August 2019

5. Tanedo J, Tsao S, Gajawelli N, Lepore N, Baron Nelson M. Treatment related DTI changes in the posterior thalamic radiation in survivors of childhood posterior fossa tumors. International Symposium on Medical Information Processing and Analysis (SIPAIM), Mazatlan, Mexico, October 2018

6. Baron Nelson M, Tanedo J, O’Neil SH, Huft K, Tondulkar A, et al. Radiation dose effect on neuropsychological outcomes of posterior brain tumor survivors. In: Neuro-oncology, 20(Supp 2). International Society of Pediatric Neuro-oncology, Denver CO, July 2018

7. Baron Nelson M, O’Neil SH, Tanedo J*, Huft K*, et al. Cognitive and psychosocial outcome of children with posterior fossa tumors treated with or without cranial irradiation. International Conference on Childhood and Adolescent Cancer Survivorship. Philadelphia, PA, April 2018

8. Baron Nelson M, Evans A, Lafond D, Browne EK & Garee A. Expanding your educational horizons:

PhD or DNP? Association of Pediatric Hematology/Oncology Nurses. Palm Springs, CA, August 2017

9. Tanedo J, Sacchetto D, Yepes F, Colognier J, Descoteaux M, Nelson MD, Lepore N, Baron Nelson M. Brain structural changes after treatment of cerebellar tumors in children. Society for Neuroscience. San Diego, CA, November 2016

10. O’Neil SH, Kayser K, Jin Z, Finlay JL, Dhall G, Gardner SL, Saigal P, Nelson MB, et al.

Neuropsychological outcomes on “Head Start 3”: a prospective, non-randomized multi-institutional clinical trial, 2003-2009. The 48th Congress of the Society of Pediatric Oncology (SIOP). Dublin, Ireland, October 2016

11. Evans A, Garretson C, Pedroja E, Malvar J, Margol A, Sposto R, Baron Nelson M. The use of aromatherapy to reduce chemotherapy-induced nausea in children with cancer: a randomized, double-blind, placebo-controlled trial. Association of Pediatric Hematology/Oncology Nurses.

Indianapolis, IN, September 2016

12. Baron Nelson M, Kim Y*, Nelson Jr MD, Moore IM. Brain imaging findings after cancer treatment in childhood: state of the science. Association of Pediatric Hematology/Oncology Nurses.

Indianapolis, IN, September 2016

13. Lafond DA, Baron Nelson M, Browne EK. Evidence-based practice: beyond the basics. Association of Pediatric Hematology/Oncology Nurses. Indianapolis, IN, September 2016

14. Baron Nelson M, Evans A, Rangan K, Vasquez L, Britt B. Establishing a neuro-oncology nursing research program. Association of Pediatric Hematology/Oncology Nurses. Providence RI, September 2015

15. Chai Y*, Nelson MB, Lao Y, Lepore N. Tract-specific analysis in children with brain tumors treated with surgery and chemotherapy. Organization of Human Brain Mapping. Hamburg, Germany, June 2014

16. Evans A, Baron Nelson M, Britt B, Dhall G, Margol A, Robison N et al. Boswellia as an alternative to dexamethasone in children with brain tumors. International Symposium on Pediatric Neuro- oncology. Singapore, June 2014

17. Robison N, Dhur N, Khemani J, Margol A, Wong K, Evans A, Nelson MB et al. Nongerminomatous germ cell tumors with synchronous pineal and suprasellar involvement. International Symposium on Pediatric Neuro-oncology. Singapore, June 2014

18. Baron Nelson M, Macey PM, Patel SK, Jacob E, Harper R, Compton P. CNS injury in children with brain tumors treated with chemotherapy. Fifth Annual International Nursing Conference on Child and Adolescent Cancer Survivorship. Williamsburg, VA, June 2012

19. Baron Nelson M, Compton P, Macey PM, Jacob E, Patel SK, Harper RM. DTI to define CNS injury in children with brain tumors. Western Institute of Nursing. Las Vegas, NV, March 2011