LA MESA CITY COUNCIL AND LA MESA PUBLIC FINANCING AUTHORITY AGENDA
A Regular Meeting of the City Council and a Special Meeting of the La Mesa Public Financing Authority via Teleconference
Date: January 11, 2022, 6:00 p.m.
Location: City Council Chambers, 8130 Allison Avenue
La Mesa, California
Elected
Officials:
Mayor Mark Arapostathis
Vice Mayor Jack Shu
Councilmember Bill Baber
Councilmember Laura Lothian
Councilmember Colin Parent
City Treasurer Eldon Vogt
Staff: City Manager Greg Humora
City Attorney Glenn Sabine
City Clerk Megan Wiegelman
This meeting is being conducted utilizing teleconferencing and electronic means consistent with Government Code Section 54953, as amended by Assembly Bill 361, in relation to the COVID-19 State of Emergency and recommended social distancing measures. The City Council meeting may be viewed live on Cox Cable Channel 24 (within La Mesa City limits), AT&T U-Verse Channel 99 (in the San Diego Region),the City’s website (www.cityoflamesa.us), Facebook Live (www.facebook.com/lamesaca) or using the following Zoom Webinar options:
The public may view the meeting live using the following remote options:
Teleconference Meeting Webinar
https://us06web.zoom.us/j/83710759708
Telephone (Audio only)
(669) 900-6833 or (253) 215-8782 Webinar ID: 837 1075 9708 Copy and paste the webinar link into your internet browser if the webinar link does not work directly from the agenda.
PUBLIC COMMENTS
Live Public Comments: To provide oral public comments during the meeting, join the Zoom meeting by computer, mobile phone, or dial in number. On Zoom video conference by computer or mobile phone, use the “Raise Hand” feature. This will notify the moderator that you wish to speak during a specific item on the agenda or during non-agenda Public Comment. Members of the public will not be shown on video but will be able to speak when called upon. If joining the meeting using the Zoom dial-in number, you may raise your hand by pressing *9. Comments will be limited to three (3) minutes. No further comments will be entertained after the Mayor closes public comment. •
Written Public Comments: Members of the public who wish to make public comments may submit their comments by email to be read aloud at the Council meeting by the City Clerk.
Email comments must be submitted to the City Clerk at [email protected] by 4:00 p.m. the day of the Council meeting and be no more than 300 words. Any language beyond the 300 words shall not be read during the Council meeting. The counting of words, for the purposes of public comment submissions, shall follow the same standards as set forth in Elections Code § 9. Please note in your email subject line either “public comment” for non-agenda Public Comment or the agenda item number related to the comment. All email comments shall be subject to the same rules as would otherwise govern speaker comments at the Council meeting. Form correspondence of identical content signed by different individuals shall be read aloud only once during the comment period. Immediately prior to the reading of such correspondence, the name of each signatory shall be stated aloud.
•
Agenda reports for items on this agenda are available for public review at the City Clerk's Office, 8130 Allison Avenue, during normal business hours.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 8130 Allison Avenue, during normal business hours.
ACCESSIBILITY: The City of La Mesa encourages the participation of disabled individuals in the services, activities and programs provided by the City. Individuals with disabilities, who require reasonable accommodation in order to participate in the City Council meetings, should contact the City’s Americans with Disabilities Act (ADA) Coordinator, Rida Freeman, Director of Administrative Services, 48 hours prior to the meeting at 619.667.1175, fax 619.667.1163, or [email protected].
Hearing assisted devices are available for the hearing impaired. A City staff member is available to provide these devices upon entry to City Council meetings, commission meetings or public hearings held in the City Council Chambers. A photo i.d. or signature will be required to secure a device for the meeting.
Pages
1. CALL TO ORDER
1.1. INVOCATION - VICE MAYOR SHU
1.2. PLEDGE OF ALLEGIANCE
2. REPORT FROM CLOSED SESSION
3. CITY MANAGER COMMENTS
4. COMMUNITY BULLETIN REPORTS
5. PRESENTATION
5.1. MAYOR'S STATE OF THE CITY REPORT
6. ADDITIONS AND/OR DELETIONS TO THE AGENDA
7. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
NOTE: In accordance with state law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take any action on the item at this meeting.
If appropriate, the item will be referred to Staff or placed on a future agenda.
8. CONFLICT DISCLOSURES
9. BOARD AND COMMISSION INTERVIEWS
9.1. INTERVIEW OF APPLICANTS FOR THE CITY'S ARTS AND CULTURE
COMMISSION
8 Staff Reference: Ms. Wiegelman
10. CONSENT CALENDAR - CITY COUNCIL
(Items 10.1 through 10.6)
The Consent Calendar includes items considered to be routine. Unless discussion is requested by members of the Council or audience, all Consent Calendar items may be approved by one motion.
Recommended Motion:
To approve Consent Calendar Items 10.1 through 10.6.
10.1. APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT
OF ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Recommended Motion:
To approve.
10.2. APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD TUESDAY, NOVEMBER 23, 2021
12 Recommended Motion:
To approve.
10.3. ACCEPTANCE OF THE CITY OF LA MESA HOUSING ASSET FUND
FINANCIAL STATEMENTS AND ADDENDUM TO THE ANNUAL
PROGRESS REPORT FOR THE YEAR ENDED JUNE 30, 2021
22 Staff Reference: Ms. Royales
Recommended Motion:
To approve.
10.4. RATIFICATION OF THE DESIGN REVIEW BOARD'S APPROVAL OF PROJECT 2021-18 (CHASE BANK) - A SITE DEVELOPMENT PLAN
FOR A RETAIL BANK BUILDING AT 4791 SPRING STREET, APN
494-402-20-00 IN THE CD-D (DOWNTOWN COMMERCIAL / URBAN
DESIGN OVERLAY) ZONE
41 Staff Reference: Mr. Kusiak
Recommended Motion:
To approve.
10.5. RESOLUTION APPROVING A TASK ORDER TO INFRASTRUCTURE ENGINEERING CORP. TO PROVIDE CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR FY22 STREET
RESURFACING PROJECT, BID NO. 22-05
73 Staff Reference: Mr. Huth
Recommended Motion:
To adopt the Resolution.
10.6. RESOLUTION AWARDING CONTRACT CHANGE ORDER NO. 3 TO NV5, INC. FOR ADDITIONAL ENGINEERING DESIGN SERVICES
FOR COLLIER PARK RENOVATION PROJECT, PHASE 2
83 Staff Reference: Mr. Huth
Recommended Motion:
To adopt the Resolution.
11. CONSENT CALENDAR - CITY COUNCIL AND LA MESA PUBLIC FINANCING
AUTHORITY
(Item 11.1)
The Consent Calendar includes items considered to be routine. Unless discussion is requested by members of the Council, Financing Authority or audience, all Consent Calendar items may be approved by one motion.
Recommended Motion:
To approve Consent Calendar Item 11.1.
11.1. ACCEPTANCE OF BASIC FINANCIAL STATEMENTS AND
INDEPENDENT AUDITOR'S REPORT FOR THE CITY OF LA MESA
FOR THE YEAR ENDING JUNE 30, 2021
111
Staff Reference: Ms. Royales
Recommended Motion:
To approve.
12. STAFF REPORTS
12.1. CONSIDERATION OF APPOINTING AND/OR REAPPOINTING
COUNCILMEMBERS TO OUTSIDE BOARDS, COMMISSIONS AND
COMMITTEES, AND TO THE COUNCIL AD HOC AND STANDING
SUBCOMMITTEES
260
Staff Reference: Ms. Wiegelman
Recommended Motion:
The Mayor and Council appoint and/or reappoint Councilmembers to the outside boards, commissions and committees, as well as the Council ad hoc and standing subcommittees.
12.2. ADOPTION OF PROCEDURES OF THE CITY OF LA MESA
COMMUNITY POLICE OVERSIGHT BOARD FOR COMPLAINT
INTAKE, AUDIT HANDLING, AND REPORTING
266
Staff Reference: Mr. Tomaino
Recommended Motion:
To adopt the procedures.
12.3. CONSIDERATION OF THE PROPOSED PUBLIC COMMENT POLICY
FOR CITY COUNCIL AND BOARD AND COMMISSION MEETINGS
AND DISCUSSION REGARDING HEALTH AND SAFETY
PROTOCOLS RELATED TO IN-PERSON CITY COUNCIL MEETINGS
289
Staff Reference: Ms. Wiegelman
Recommended Motion:
(1) Approve the proposed Public Comment Policy for City Council and Board and Commission meetings; and (2) Provide direction to staff regarding in-person City Council meetings.
12.4. CONSIDERATION OF AN AGREEMENT FOR HUMANE LAW
ENFORCEMENT SERVICES
296
Staff Reference: Chief Sweeney
a. APPROVAL OF AN AGREEMENT FOR HUMANE LAW
ENFORCEMENT SERVICES TO THE SAN DIEGO HUMANE
SOCIETY, ADOPTION OF SAN DIEGO HUMANE SOCIETY
FEES, AND APPROPRIATION OF $180,000 FROM GENERAL
FUND RESERVES
Recommended Motion:
(1) Approve execution of the Agreement for Humane Law
Enforcement Services to the San Diego Humane Society in substantial form subject to final review by the City Attorney; (2) Approve amendments to the City fee schedule adopting San Diego Humane Society fees to implement the Agreement; and (3) Appropriate a total of $180,000 from General Fund reserves to the Animal Control Division 2106 to fund implementation of the Agreement in the amount of $20,000 for the remainder of FY 21-22, and $160,000 for FY 22-23.
b. RESOLUTION AWARDING THE CONTRACT FOR ANIMAL
CONTROL SERVICES TO THE SAN DIEGO HUMANE
SOCIETY
Recommended Motion:
To adopt the Resolution.
c. URGENCY ORDINANCE:
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA MESA AMENDING SECTION 8.10.050;
REPEALING CHAPTER 8.11 IN ITS ENTIRETY; AND
ADOPTING BY REFERENCE TITLE 6, DIVISION 2, CHAPTER
6, SECTIONS 62.669.1, 62.669.5, 62.674 AND 62.675, OF THE
SAN DIEGO COUNTY CODE OF REGULATIONS,
REGARDING THE PROVISION OF HUMANE ANIMAL
SERVICES
Recommended Motion:
To introduce, read, and adopt the Urgency Ordinance.
13. COUNCIL INITIATED
13.1. REQUEST TO AUTHORIZE NONRESIDENTS TO SERVE ON THE
YOUTH ADVISORY COMMISSION (LA MESA MUNICIPAL CODE
CHAPTER 2.71), PROVIDED THEY ATTEND SCHOOL IN THE CITY
OF LA MESA (VIA FUTURE ORDINANCE) - MAYOR ARAPOSTATHIS
323
13.2. CONSIDERATION OF RESOLUTION IN SUPPORT OF ACTION FOR
SPENT FUEL SOLUTIONS NOW - COUNCILMEMBER BABER AND
COUNCILMEMBER PARENT
324
13.3. RESIDENTIAL FIREARM ACCOUNTABILITY - VICE MAYOR SHU 326
CONSIDERATION OF DIRECTING STAFF TO DRAFT A
RESIDENTIAL FIREARM ACCOUNTABILITY ORDINANCE FOR
COUNCIL ADOPTION OR CONDUCT A PUBLIC INFORMATION
PROGRAM ABOUT SAFE STORAGE OF FIREARMS BASED ON
STATE LAWS AND GUN SAFETY ORGANIZATIONS
14. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
15. AB 1234 REPORTS (GC 53232.3 (d))
16. CITY ATTORNEY REMARKS
17. ADJOURNMENT
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0 -~M_H/L_~_S_A ____________ ,-N-TE_R_O_FF_IC_E_M_E_M_O_ DATE:
TO:
FROM:
VIA:
January 11 , 2022
Mayor and Members of the City Council
Megan Wiegelman, CMC, City Clerk ~
Greg Humora, City Manager (df
SUBJECT: Interview of Applicants for the City's Arts and Culture Commission On October 12, 2021 the Council adopted Ordinance No. 2021-2888 creating a Arts and Culture Commission ("Commission"). Council directed staff to recruit for the Commission in the same manner as the City's Board and Commission recruitment process. Staff published a recruitment flyer and application on the City website and social media outlets, posted the flyer in City Hall, and issued a press release.
The Commission will serve as an advisory body to City Council. The mission, duties and functions of the Commission are as follows :
(a) The mission of the Arts and Culture Commission is to promote the arts, along with the historical, aesthetic, and cultural aspects of the community by using the arts as a mechanism to promote diversity, equity, and inclusion.
(b) The commission shall have the following duties and functions:
(1) Serve in an advisory capacity to the City Council on policies relating to public art; (2) Promote, encourage and increase support for the arts; (3) Make recommendations on new ways to integrate arts and culture into community life;
(4) Plan, participate in, and/or help sponsor events showcasing art throughout the City;
(5) Consult and work with community organizations to coordinate activities of the Commission.
The Commission will meet at least four times per year. The Commission will set the time and place of regularly scheduled meetings at its first meeting. All Commission meetings will be subject to the Brown Act.
The term of each member of the Commission will be for four years with not more than three members' terms expiring in any year. When the initial seven members are selected, two members will be randomly chosen to serve an initial two-year term, two other members will be randomly chosen to serve an initial three-year term , and the remaining three members will serve an initial four-year term.
To be considered for the interview process, applicants submitted their applications to the City Clerk's office no later than 5:30 p.m. on Tuesday, January 4, 2022. Eleven qualified applications were received at the close of the deadline.
The Commission will consist of seven voting members from the following categories:
• one (1) member to be an art educator (kindergarten through 8th grade); • one (1) member to be an art educator (9th grade through college); • one (1) member to represent the visual arts;
• one (1) member to represent the performing arts;
• one (1) member to represent the musical arts; and
• two (2) members at-large.
If these particular appointments cannot be made and consequently vacancies occur, the remaining vacancies may be appointed at large. All seven members shall be resident electors of the City or be employed at a place of business in the City with a direct relationship to the Commission membership categories listed above, or serve in a volunteer capacity at a nonprofit organization in the City with a direct relationship to the Commission membership categories listed above.
Attached is a matrix outlining the categories each applicant is eligible to fill. The applications from the citizens who wish to be considered for appointment to the Commission are on file in the office of the City Clerk. The applicants have been invited to attend the meeting and make a brief presentation describing their qualifications and interest in serving on the Commission.
The applicants will be called forward for their interviews by the City Clerk. After each presentation you may ask questions of the applicants, if you wish.
The appointments will be made at the City Council meeting on January 25th.
Attachments
APPLICATIONS ARE AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE
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1 La Mesa City Council
Minutes of a Regular Meeting
Date:
Location:
November 23, 2021, 6:00 p.m.
City Council Chambers, 8130 Allison Avenue
La Mesa, California
Present: Mayor Arapostathis
Vice Mayor Shu
Councilmember Baber
Councilmember Lothian
Councilmember Parent
Staff: City Manager Humora
Assistant City Manager Tomaino
City Attorney Sabine
City Clerk Wiegelman
This meeting was conducted utilizing teleconferencing and electronic means consistent with Government Code Section 54953, as amended by Assembly Bill 361, in relation to the COVID-19 State of Emergency and recommended social distancing measures. _____________________________________________________________________
1. CALL TO ORDER
Mayor Arapostathis called the meeting to order at 6:03 p.m.
The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting.
The Agenda Items were considered in the order presented.
1.1 INVOCATION - COUNCILMEMBER BABER
1.2 PLEDGE OF ALLEGIANCE
2. CONSENT CALENDAR
(Item 2.1)
2 2.1 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR MEETINGS HELD TUESDAY, OCTOBER 26, AND NOVEMBER 9, 2021 Moved by Mayor Arapostathis
Seconded by Councilmember Parent
To approve Consent Calendar Item 2.1.
Yes (4): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, and Councilmember Parent
Approved (4 to 0)
3. ELECTION RESULTS
3.1 DECLARING THE RESULTS OF THE NOVEMBER 2, 2021 SPECIAL
MUNICIPAL ELECTION
A. CITY CLERK'S STATEMENT OF THE VOTE FOR THE NOVEMBER
2, 2021 SPECIAL MUNICIPAL ELECTION;
B. ADOPTION OF A RESOLUTION RECITING THE FACT OF THE
SPECIAL MUNICIPAL ELECTION HELD ON NOVEMBER 2, 2021,
DECLARING THE RESULTS THEREOF AND SUCH OTHER MATTERS
AS REQUIRED BY LAW; AND
C. INSTALLATION OF COUNCILMEMBER
City Clerk Wiegelman read the following Statement of the Vote into the minutes:
I, Megan Wiegelman, City Clerk of the City of La Mesa, County of San Diego, State of California, do hereby state as follows:
1. The number of ballots cast in the City was 11,686.
2. The names of the persons voted for and the office for which each person was voted for are as follows:
Member of the City Council:
Kathleen Brand
Laura Lothian
Michelle Louden
3 Mejgan Afshan
Jim Stieringer
Patricia N. Dillard
3. The number of votes given in the City to each person is as follows:
Member of the City Council Total Votes
Laura Lothian 4,474
Mejgan Afshan 2,523
Patricia Dillard 2,370
Jim Stieringer 1,275
Kathleen Brand 796
Michelle Louden 205
City Clerk Wiegelman administered the Oath of Office to Councilmemberelect Laura Lothian and presented her with a Certificate of Election.
Following brief comments, Councilmember Lothian took her seat.
Resolution No. 2021-145
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
The City Clerk read the Statement of the Vote into the record, and the Council adopt the Resolution reciting the fact and declaring the results of the election, followed by the installation of the Councilmember.
Yes (4): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, and Councilmember Parent
Approved (4 to 0)
4. CITY MANAGER COMMENTS
City Manager Humora introduced the new Deputy City Clerk, Stacy Ready.
Deputy City Clerk Ready gave a brief summary of her professional background.
The Mayor and Council welcomed Deputy City Clerk Ready to the City.
5. COMMUNITY BULLETIN REPORTS
4 The Mayor, Council and staff made announcements and reported on various events taking place in the City. No action was taken.
6. PRESENTATION
6.1 POLICE CHIEF'S QUARTERLY OPERATIONS REPORT
Chief Sweeney presented the crime statistics for quarter ending June 30, 2021, explained the statistics in the various crime categories, and highlighted recently solved cases. Chief Sweeney also spoke regarding the number of calls for service received this year, the Homeless Outreach & Mobile Engagement (HOME) Program progress, the Department’s proactive operations and strategic enforcement, and the many community outreach programs in which the Department was involved.
Council questions and comments ensued.
7. ADDITIONS AND/OR DELETIONS TO THE AGENDA
There were no additions or deletions to the agenda.
8. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
Jeff Raybould, President of the La Mesa Police Officers' Association ("POA"), spoke regarding the proposed Community Police Oversight Board ("CPOB") procedures for complaint intake, audit handling, and reporting.
City Clerk Wiegelman read aloud the first 300 words of the emailed public comments submitted by 4:00 p.m. the day of the Council meeting.
Dianne Osterling submitted a comment regarding the heart of La Mesa and what makes the La Mesa Village.
Carson Paul Walker submitted a comment regarding the special election and the best way to have the voices of La Mesa heard.
9. CONFLICT DISCLOSURES
There were no conflict of interest disclosures.
10. BOARD AND COMMISSION APPOINTMENTS
10.1 RESOLUTION APPOINTING A MEMBER TO FILL AN UNSCHEDULED
VACANCY ON THE YOUTH ADVISORY COMMISSION
Mayor Arapostathis nominated Hudson Lorenzo for appointment to the Youth Advisory Commission.
5 Resolution No. 2021-146
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
To approve the appointment of Hudson Lorenzo to the Youth Advisory Commission and adopt the Resolution confirming the appointment.
Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)
11. CONSENT CALENDAR
(Items 11.1 through 11.8)
Councilmember Lothian requested Consent Calendar Item 11.3 be pulled for separate consideration.
Councilmember Baber requested Consent Calendar Item 11.4 be pulled for separate consideration.
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
To approve Consent Calendar Items 11.1, 11.2, and 11.5 through 11.8.
Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)
11.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF
ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
To approve.
11.2 APPROVAL OF MOTION TO CANCEL THE REGULAR MEETING OF THE CITY COUNCIL SCHEDULED FOR DECEMBER 28, 2021
To approve.
11.5 RESOLUTION TO AWARD RFP 22-04 TO TRIPEPI SMITH AND ASSOCIATES, INC. FOR VIDEO PRODUCTION SERVICES IN
SUPPORT OF THE CITY OF LA MESA COMMUNITY ENGAGEMENT
PLAN
6 Resolution No. 2021-147
To adopt the Resolution.
11.6 SIDE LETTERS TO ADD THE JUNETEENTH HOLIDAY IN
MEMORANDUMS OF UNDERSTANDING
RESOLUTION APPROVING THE SIDE LETTERS TO ADD THE
JUNETEENTH HOLIDAY TO THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA MESA AND THE LA
MESA CITY EMPLOYEES' ASSOCIATION IN SECTION 1.12
"HOLIDAYS"; AND, THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF LA MESA AND THE HEARTLAND
FIREFIGHTERS OF LA MESA LOCAL #4759 IN SECTION 1.12
"HOLIDAY LEAVE"
Resolution No. 2021-148
To adopt the Resolution.
11.7 RESOLUTIONS APPROVING THE AMENDED CITY OF LA MESA
COMPENSATION PLANS FOR FISCAL YEAR 2021-2022
a. RESOLUTION APPROVING THE AMENDED CITY OF LA MESA
COMPENSATION PLAN FOR FY 2021-2022 LISTING
POSITIONS, SALARY RANGES/BANDS AND PAY STEPS,
INCLUDING NEW CLASSIFICATIONS AND ASSOCIATED
SALARY BANDS FOR DIRECTOR OF PUBLIC WORKS AND
CITY ENGINEER
Resolution No. 2021-149
To adopt the Resolution.
b. RESOLUTION APPROVING THE AMENDED CITY OF LA MESA
COMPENSATION PLAN FOR FY 2021-2022, LISTING
POSITIONS, SALARY RANGES/BANDS AND PAY STEPS,
INCLUDING CHANGES TO PAY RATES OF POSITIONS
AFFECTED BY THE MINIMUM WAGE INCREASE EFFECTIVE
JANUARY 1, 2022
Resolution No. 2021-150
To adopt the Resolution.
7 c. RESOLUTION APPROVING THE AMENDED CITY OF LA MESA
COMPENSATION PLAN FOR FY 2021-2022, LISTING
POSITIONS, SALARY RANGES/BANDS AND PAY STEPS,
INCLUDING A NEW SALARY STEP FOR LA MESA
EMPLOYEES' ASSOCIATION MEMBERS EFFECTIVE JANUARY
7, 2022
Resolution No. 2021-151
To adopt the Resolution.
11.8 RESOLUTION APPROVING THE FIRST AMENDMENT TO THE LEASE
AGREEMENT WITH AMERICAN MEDICAL RESPONSE FOR THE USE
OF FIRE STATION 11 TO EXTEND THE AGREEMENT AND UPDATE
THE RENEWAL DATES AND AMOUNT OF THE ANNUAL INCREASE
Resolution No. 2021-152
To adopt the Resolution.
11.3 RESOLUTION MAKING FINDINGS PURSUANT TO GOVERNMENT
CODE SECTION 54953, AS AMENDED BY ASSEMBLY BILL 361, AND
RE-AUTHORIZING THE CONTINUED USE OF VIRTUAL MEETINGS
FOR THE 30-DAY PERIOD BEGINNING DECEMBER 1, 2021
THROUGH DECEMBER 30, 2021
Councilmember Lothian inquired about returning to in-person meetings.
Councilmember Lothian listed the cities in San Diego County that were meeting in-person or holding hybrid meetings and spoke in support of returning to in-person meetings or moving to hybrid meetings.
Council questions and comments ensued.
Resolution No. 2021-153
Moved by Mayor Arapostathis
Seconded by Councilmember Parent
To adopt the Resolution.
Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)
8 11.4 ADOPTION OF PROCEDURES OF THE CITY OF LA MESA
COMMUNITY POLICE OVERSIGHT BOARD FOR COMPLAINT
INTAKE, AUDIT HANDLING, AND REPORTING
Councilmember Baber inquired about the review and approval process of the CPOB procedures for complaint intake, audit handling, and reporting.
Councilmember Baber expressed concern that the review process did not include the La Mesa POA.
Council questions and comments ensued.
Janet Castanos, Chair of the CPOB, spoke regarding government transparency and expressed disappointment with the potential delay in approving the procedures for complaint intake, audit handling, and reporting.
Council questions and comments continued.
Moved by Councilmember Baber
Seconded by Mayor Arapostathis
To direct staff to hold a meet and discuss with the La Mesa POA regarding the CPOB procedures for complaint intake, audit handling, and reporting, and bring the procedures with any proposed changes back to Council for consideration at the December 14, 2021 meeting or first meeting in January, whichever meeting is most feasible.
Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)
12. ORDINANCE: SECOND READING
12.1 SECOND READING AND ADOPTION OF AN ORDINANCE UPDATING THE "AT-WILL" EMPLOYMENT STATUS LIST AND CHANGING THE
PROBATIONARY PERIOD
AN ORDINANCE AMENDING SECTIONS 2.16.150 AND 3.34.010 TO UPDATE THE "AT-WILL" EMPLOYMENT STATUS LIST TO INCLUDE
ADDITIONAL QUALIFYING JOB CLASSIFICATIONS; AND SECTIONS
3.12.090 AND 3.12.100 TO CHANGE THE PROBATIONARY PERIOD
FROM SIX MONTHS TO ONE YEAR FOR PROBATIONARY
9 APPOINTMENTS OF EMPLOYEES REPRESENTED BY THE LA MESA
CITY EMPLOYEES' ASSOCIATION
City Clerk Wiegelman read the title of the Ordinance.
Ordinance No. 2021-2891
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
To approve the second reading and adoption of the Ordinance of the City Council of the City of La Mesa, California, amending Chapter 2.16 and Chapter 3.34 of the La Mesa Municipal Code regarding the employees who serve at the pleasure of the City Manager (and do not serve a probationary period), and Chapter 3.12 regarding probationary periods.
Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)
13. HEARING
13.1 RESOLUTION TO VACATE A PORTION OF AN EXISTING EASEMENT
FOR PUBLIC SEWER MAIN, LATERALS AND APPURTENANCE,
ENCUMBERING A PORTION OF LOT 1 PER MAP NO. 9658,
ADDRESSED AS 7500 PARKWAY DRIVE
Notice of the hearing was given in accordance with legal requirements, and the hearing was held on the date and at the time specified in the notice.
Mayor Arapostathis opened the hearing for Item 13.1.
Acting City Engineer Hashemian provided an overview of the property and explained the purpose for vacating a portion of the existing easement addressed as 7500 Parkway Drive.
Council questions and comments ensued.
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
To close the hearing since there was no one in the audience who wished to speak.
10 Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)
Resolution No. 2021-154
Moved by Mayor Arapostathis
Seconded by Councilmember Parent
To adopt the Resolution ordering the vacation of that portion of a 10-foot wide sewer easement to the City of La Mesa per deed recorded February 1, 1960, as File No. 20067 of official records being a portion of Lot 1 of La Mesa Tract No. 78-14, in the City of La Mesa, County of San Diego, State of California, according to Map thereof No. 9658, filed in the office of the County Recorder of San Diego County May 22, 1980, addressed as 7500 Parkway Drive.
Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)
14. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
The Mayor and Council reported on various outside boards, commissions and committee meetings they attended. No action was taken.
15. CITY ATTORNEY REMARKS
There were no remarks.
16. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 7:31 p.m.
_________________________
City Clerk
CITY OF
LAMESA
JEWEL of the HILLS
DATE: January 5, 2022
TO:
FROM:
VIA:
Mayor and Members of the La Mesa City Council
Tammi Royales, Director of Finance ¥
Greg Humora, City Manager
INTEROFFICE MEMO
SUBJECT: City of La Mesa Housing Asset Fund Financial Statements and Addendum to the Annual Progress Report for the Year Ended June 30, 2021 (Consent item for January 11, 2022)
Pursuant to Senate Bill 341, the City of La Mesa in its capacity as Housing Successor Agency is required to conduct and provide to its governing body an independent financial audit of the Low and Moderate Income Housing Asset Fund. SB 341 also requires that the housing successor post the specified information on its Internet Web site.
Attached please find the audited financial statements and addendum to the annual progress report for the Housing Asset Fund of the City of La Mesa for fiscal year ended June 30, 2021. The audited financial statements are prepared by the City's outside audit firm Rogers, Anderson, Malady & Scott, reviewed by City staff, and report the revenues, expenditures, and ending fund balance of the Housing Asset Fund. Included in the financial statements are the Notes to the Financial Statements that provide additional detailed information about the Housing Asset Fund. No exceptions were noted and the financial statements were prepared in accordance with generally accepted accounting principles.
The Addendum to the Annual Progress Report provides additional information related to the Housing function as required by SB341.
Pursuant to SB341, this information will be posted in the La Mesa Successor Agency section of the Community Development Department on our City website at http://www.cityoflamesa.us.
Attachments:
A: Housing Asset Fund Audited Financial Statements for fiscal year ended June 30, 2021 B: Housing Asset Fund Addendum to the Annual Progress Report for fiscal year ended June 30,2021
CITY OF LA MESA, CALIFORNIA
HOUSING ASSET FUND
AUDITED FINANCIAL STATEMENTS
JUNE 30, 2021
City of La Mesa, California
Housing Asset Fund
June 30, 2021
Independent Auditor's Report
Financial Statements
Table of Contents
PAGE
1 Balance Sheet 4
Statement of Revenues, Expenditures, and Changes in Fund Balance 5 Notes to the Financial Statements 6
735 E. Carnegie Dr, Suite I 00
San Bernardino, CA 92408
909 889 0871 T
909 889 5361 F
ramscpa.net
PARTNERS
Brenda L Odle, CPA. MST
T on-y P. Shea. CPA
Scott W. Manno. CPA. CGMA
L<?ena Shanbhag, CPA, MST. CGMA
Brndferd A. Welebir, CPA, MBA. CGMA
jenny W. Lit1, CPA, MST
MANAGERS/ STAFF
Charles De Sirnoni, Cl'A
Gardcnya Duran, CPA. CGMA
Bdanna Schult,, CPA
Sc,ong-Hye;1 Lee, CPA, MB!\
Evelyn MorenU11-l:larcena, CP,\
Veronica Hernandez, CPA
I atir;i Arvi7ll, CPA
Xinlu Zoe Zhang, CPA, MS!\
John Maldonado, CPA. MSA
TJ,ao Le, CP/,, MBA
Julia Rodriguez Fuentes. CP1~. MS!\
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ROGERS, At-JDERSON, MALODY & SCOTT, LLP
CERTIFIE:J:) PUBLIC N:COUf'JrAi'JTS. Slf'1Cf: 19,HJ
Independent Auditor's Report
To the Honorable City Council
City of La Mesa
La Mesa, California
Report on the Audit of the Financial Statements
Opinion
We have audited the accompanying financial statements of the Housing Asset Fund (the Fund) of the City of La Mesa, California (City), as of and for the year ended June 30, 2021, and the related notes to the financial statements, as listed in the table of contents.
In our opinion, the accompanying financial statements present fairly, in all material respects, the respective financial position of the Fund as of June 30, 2021, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Basis for Opinion
We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the Fund and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Management's Responsibility for the Financial Statements The Fund's management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to Proud Member of the preparation and fair presentation of financial statements that are free AlliottGlobalAllianceN from material misstatement, whether due to fraud or error. -1-
STABILITY. ACCURACY. TRUST.
In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the Fund's ability to continue as a going concern for one year after the date that the financial statements are issued.
Auditor's Responsibility for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with GAAS, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit.
• Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.
• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Fund's internal control. Accordingly, no such opinion is expressed.
• Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
• Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the Fund's ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.
Other Matters
Management has omitted management's discussion and analysis that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such missing information, although not a part of that basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of the financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. Our opinion on the basic financial statements is not affected by this omitted information. -2-
Emphasis of Matter
As discussed in Note 1, the financial statements present only the Housing Asset Fund and do not purport to, and do not present fairly the financial position of the City of La Mesa, California, as of June 30, 2021, the changes in its financial position, or, where applicable, its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter.
Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 12, 2021 on our consideration of the Fund's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Fund's internal control over financial reporting and compliance.
-f.7u.s, ,4-~,._, M~ .2. kit, LLP.
San Bernardino, California
November 12, 2021
-3-
City of La Mesa, California
Housing Asset Fund
Balance Sheet
June 30, 2021
Assets
Cash and investments
Accounts receivable
Loans receivable
Due from Successor Agency
Property held for resale
Total assets
Liabilities, Deferred Inflows of Resources and Fund Balance Liabilities
Accounts payable
Salaries payable
Total liabilities
Deferred inflows of resources
Unavailable revenue - housing loans
Fund balance
Restricted
Total fund balance
Total liabilities, deferred inflows of resources and fund balance $ 1,856,940
1,313
225,000
1,386,574
8,350,000
$ 11,819,827
$ 2,340
3,742
6,082
1,611,574
10,202,171
10,202,171
$ 11,819,827
The accompanying notes are an integral part of these financial statements. -4-
City of La Mesa, California
Housing Asset Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance For the year ended June 30, 2021
Revenues
Use of money and property
Intergovernmental
Other revenues
Total revenues
Expenditures
Current:
Community development
Total expenditures
Net change in fund balance
Fund balance, beginning of year
Fund balance, end of year
$ 90,091
748,391
84,013
922,495
178,545
178,545
743,950
9,458,221
$ 10,202,171
The accompanying notes are an integral part of these financial statements. -5-
City of La Mesa, California
Housing Asset Fund
Notes to the Financial Statements
For the year ended June 30, 2021
Note 1 - Organization and Summary of Significant Accounting Policies The City of La Mesa was incorporated in 1912, under the laws of the State of California and enjoys all the rights and privileges applicable to a general law city. It is governed by an elected fivemember City Council.
The following is a summary of the significant accounting policies of the City of La Mesa as they pertain to the Housing Asset Fund. Only the Housing Asset Fund information is included herein and these financial statements, therefore, do not purport to represent the financial position or results of operations of the City of La Mesa, California.
Basis of Accounting
These fund financial statements are reported using the modified-accrual basis of accounting.
Under the modified-accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e. when they are both measurable and available). "Measurable" means the amount of the transaction can be determined, and "available" means collectible within the current period or soon enough thereafter (within 60 days) to be used to pay liabilities of the current period. Expenditures are generally recognized in the accounting period in which the liability is incurred, if measurable.
Use of Estimates in the Preparation of Financial Statements The financial statements have been prepared in accordance with generally accepted accounting principles and necessarily include amounts based on estimates and assumptions by management.
Actual results could differ from those amounts.
Note 2 - Cash and Investments
Cash at June 30, 2021, consisted of the following:
Amount
Pooled cash and investments $ 1,856,940
The City follows the practice of pooling cash and investments for all funds except for funds required to be held by outside fiscal agents under the provisions of bond indentures.
For more information on the City's cash and investments as of June 30, 2021, please see the City of La Mesa's audited financial statements. The Fund's cash and investments are held in this pool.
Note 3 - Capital Assets
The Housing Asset Fund owns the Campina Court Apartment property, with a historical cost of $6,065,000. This amount is included in the City's government-wide financial statements and is not reported at the fund level.
-6-
City of La Mesa, California
Housing Asset Fund
Notes to the Financial Statements
For the year ended June 30, 2021
Note 4 - Property Held for Resale
On November 25, 2008, the City entered into a Purchase and Sale Agreement with the Redevelopment Agency (Agency) to sell certain real property located at 8181 Allison Avenue, La Mesa, California at the appraised value of $8,350,000 for the purposes of increasing, improving and preserving the community's supply of housing available at affordable cost to persons and families of low or moderate income. The Agency made an initial payment of $1,000,000 at closing and issued a promissory note to the City for $7,350,000.
The outstanding balance was transferred from the Agency to the Successor Agency on February 1, 2012 as part of the dissolution of the Redevelopment Agency. At June 30, 2021, the outstanding balance of the advances from the City to the Successor Agency relating to this transaction was $5,300,000.
On August 23, 2012, the City of La Mesa acting as Successor Agency filed the Recognized Obligation Payment Schedule (ROPS Ill) for the January through June 2013 time period. As it had been for all previous ROPS, included on the ROPS Ill was the outstanding loan balance ($5,300,000 at June 30, 2012) for the Police Station Land Sale between the General Fund and the Successor Agency and the related annual debt service ($750,000 per year). The Department of Finance denied the debt on the ROPS Ill as an enforceable obligation, despite approving it on all previous ROPS, stating:
HSC section 34171 (d) defines enforceable obligations. Based on our review and application of the law, Item No.5 - a loan agreement between the City of La Mesa (City) and the Agency in the amount of $5.3 million is not an enforceable obligation. The loan was used to purchase the land under the police station. HSC section 34171 (d) (2) states that agreements between the City and the Agency are not enforceable.
The City requested a Meet and Confer with the Department of Finance, which was held on November 21, 2012. On December 19, 2012, the City received a determination from the Department of Finance that upheld the original determination to deny both the outstanding loan balance and related annual debt service as enforceable obligations. However, on December 7, 2017, the Oversight Board for the Successor Agency approved a repayment schedule in accordance with the maximum repayment amounts specified in the Dissolution Law including H&S Code Section 34191.4(b)(3) until the loan is repaid in full. On January 23, 2018, the Department of Finance issued a Determination Letter, approving the loan balance of $5,300,000. Repayments of this loan will begin after other deferrals listed on the ROPS are repaid.
-7-
City of La Mesa, California
Housing Asset Fund
Notes to the Financial Statements
For the year ended June 30, 2021
Note 5 - Fund Balance
The following classifications describe the relative strength of the spending constraints placed on the purposes for which resources can be used:
• Nonspendable - amounts that are not in a spendable form (such as inventory) or are required to be maintained intact.
• Restricted - amounts constrained to specific purposes by their providers (such as grantors, bondholders and higher levels of government), through constitutional provisions or by enabling legislation.
• Committed - amounts constrained to specific purposes by a government itself, using the highest level of decision-making authority; to be reported as committed, amounts cannot be used for any other purpose unless the government takes the same highest level action to remove or change the constraint.
• Assigned - amounts a government intends to use for a specific purpose; intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority.
• Unassigned - amounts that are for any purpose; positive amounts are reported only in a general fund.
The City Council, as the governing body of the Housing Asset Fund, establishes (and modifies or rescinds) fund balance commitments by passage of an ordinance or resolution. The Director of Finance has the authority, granted by the Council, to assign City resources. When both restricted and unrestricted resources are available for use when an expenditure is incurred, it is the Housing Asset Fund's policy to use restricted resources first, then unrestricted resources as they are needed. It is also the Housing Asset Fund's policy to consider committed amounts as being reduced first, followed by assigned amounts and then unassigned amounts when expenditures are incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be used.
The Housing Asset Fund's governmental fund balances at June 30, 2021, are presented below:
Restricted for:
Low and moderate income housing
Total fund balance
Note 6 - Loans Receivable
$
$
Housing
Asset Fund
10,202,171
10,202,171
The loans receivable to the Housing Asset Fund are loans originally made from low and moderate income housing loans for three properties located on Lubbock Avenue. The loans are secured by trust deeds on the individual properties and are payable upon sale or transfer of the property by the original property owner.
-8-
City of La Mesa, California
Housing Asset Fund
Notes to the Financial Statements
For the year ended June 30, 2021
Note 7 - Due From Successor Agency
Beginning in fiscal year 1985-1986 and continuing through fiscal year 2010-2011 and the dissolution of redevelopment, the former La Mesa Community Redevelopment Agency had deferred the deposit of tax increment funds totaling $3,148,381 into the Low and Moderate Income Housing Funds of the Redevelopment Agency as housing set-aside funds pursuant to the authority provided in the Redevelopment Law. After the Redevelopment Agency was dissolved and the Successor Agency and Housing Successor Agency were established, the deferred housing set-aside funds remained an unpaid obligation of the Successor Agency to the Housing Successor Agency.
In December 2017, the Oversight Board for the Successor Agency to the La Mesa Community Redevelopment Agency approved the repayments of deferred housing set-aside funds in the amount of $3,148,381 owed to the Low and Moderate Income Housing Fund, now the Housing Asset Fund, as an enforceable obligation and authorized the inclusion of the obligation on the Successor Agency's Recognized Obligation Payment Schedule (ROPS) beginning with the ROPS 18-19. The Oversight Board also approved the repayment schedule for the first payment in the amount of $541,221 to be requested on the ROPS 18-19. In January 2018, the California Department of Finance approved the repayment schedule for the deferred housing set-aside funds to the Housing Asset Fund for inclusion on the 2018-2019 Recognized Obligation Payment Schedule and all future ROPS until the obligation is retired.
As of June 30, 2021, the total remaining deferred enforcement obligation is $1,386,574. -9-
Housing Asset Fund of the City of La Mesa
Addendum to the Annual Progress Report
For Fiscal Year Ended June 30, 2021
735 E. Carnegie Dr. Sui!e I 00
San Bernardina. CA 92408
909 889 0871 T
909 889 5361 F
ramscpa. net
PARTNERS
Brenda L. Odle, CPA MS1
Terry P. Shea. CPA
Scott W. Manno. CP,\, C:C,MA
Leena Shanbh,ig, CPA MST. CGM1\
B,·,1,Herd A Wclebir, CPA MGA. CGMA
Jeenny W. Lili, CPA. MS1
MANAGERS I STAFF
Charles De Simoni, CPA
Gardcny,a Duran, CPA CGMA
Brianna Schult,. CPA
S"nng-Hyea Lee, CPA MBA
Evelyn Morenl.in-Bam,na, CP1\
Veronica Hernandez, CPA
l r1t1ra J\tvizu, CPA
Xinlu Zoe, Zhani:, CP/1, MSA
John Maldonado, CPA, MSA
TJ,ao le, CP/\ MBA
Juli., Rodriguez Fuentes, CPA MS/\
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Independent Accountant's Disclaimer Report Applied to the Preparation of the Addendum to the Annual Progress Report of the Housing Successor of the City of La Mesa
To Management of the
Housing Successor of the City of La Mesa
La Mesa, California
We have prepared the accompanying Addendum to the Annual Progress Report ("Addendum to the APR") of the Housing Asset Fund of the City of La Mesa (Housing Successor) as of June 30, 2021 and for the year then ended in accordance with the reporting provisions of the California Health & Safety Code Section 34176.1 as amended by Senate Bill 341 (Chapter 796, Statutes of 2013, effective January 2014) ("SB 341"), and as amended by Senate Bill 107 (Chapter 3251 Statutes of 2015, effective January 2016) HSC Section 34176.1 (f). Management of the Housing Successor is responsible for the preparation and fair presentation of the Addendum to the APR in accordance with the reporting provisions of SB 341, and for designing, implementing, and maintaining internal control relevant to the preparation and fair presentation of the Addendum to the APR.
The accompanying Addendum to the APR of the Housing Successor as of June 30, 2021 and for the year then ended was not subjected to an audit, review, or compilation engagement by us and, accordingly, we do not express an opinion, conclusion, nor provide any assurance on it.
This Addendum to the APR is intended solely for the information and use of management of the Housing Successor of the City of La Mesa, and is not intended to be and should not be used by anyone other than this specified party.
San Bernardino, California
November 12, 2021
1 STABILITY. ACCURACY. TRUST.
Housing Successor of the City of La Mesa
Addendum to the Annual Progress Report
For Fiscal Year Ended June 30, 2021
1) The amount the City, County, or City and County received pursuant to subparagraph (A) of paragraph (3) of subdivision (b) of Section 34191.4.
The Housing Asset Fund received $748,391 in proceeds deemed as an enforcement obligation pursuant to subparagraph (A) of paragraph (3) of subdivision (b) of Section 34191.4.
2) The amount deposited to the Low and Moderate Income Housing Asset Fund, distinguishing between amounts deposited pursuant to subparagraphs (B) and (C) of paragraph (3) of subdivision (b) of Section 34191.4, amounts deposited for other items listed on the Recognized Obligation Payment Schedule from other amounts deposited.
The Housing Asset Fund received $90,091 from the use of money and property, and $84,013 of reimbursements for consulting services relating to Old PD Site development project. None of these amounts were deposited for items listed on the Recognized Obligation Payment Schedule.
3) A statement of the balance in the fund as of the close of the fiscal year, distinguishing any amounts held for items listed on the Recognized Obligation Payment Schedule from other amounts.
The balance in the Housing Asset Fund as of June 30, 2021 was $10,202,171. Items listed on the Recognized Obligation Payment Schedule amounted to $1,386,574 and represents the remaining receivable for Deferred Set Aside amounts owed to Central Project Area to be paid from RPTTF.
4) A description of expenditures from the fund by category, including, but not limited to, expenditures:
a. For monitoring and preserving the long-term affordability of units subject to affordability restrictions or covenants entered into by the redevelopment agency or the housing successor and administering the activities described in paragraphs (2) and (3) of subdivision (a), The Housing Asset Fund's expenditures related to this category for the year ended June 30, 2021 were $178,545 in administrative expenditures. b. For homeless prevention and rapid re-housing services for the development of housing described in paragraph (2) of subdivision (a), and The Housing Asset Fund had no expenditures related to homeless prevention and rapid re-housing services for the year ended June 30, 2021. 2
c. For the development of housing pursuant to paragraph (3) of subdivision (a).
The Housing Asset Fund had no expenditures related to the development of housing for the year ended June 30, 2021.
5) As described in paragraph (1) of subdivision (a), the statutory value of real property owned by the housing successor, the value of loans and grants receivable, and the sum of these two amounts.
The statutory value of real property owned by the Housing Asset Fund as of June 30, 2021 was $14,415,000. The Housing Asset Fund had no notes or loans receivable as of June 30, 2021.
The sum of the statutory value of real property and the value of loans and notes receivable was $14,415,000.
6) A description of any transfers made pursuant to paragraph (2) of subdivision (c) in the previous fiscal year and, if still unencumbered, in earlier fiscal years and a description of and status update on any project for which transferred funds have been or will be expended if that project has not yet been placed in service.
No transfers occurred pursuant to paragraph (2) of subdivision (c) in the previous fiscal year or earlier fiscal years in the Housing Asset Fund. 7) A description of any project for which the housing successor receives or holds property tax revenue pursuant to the Recognized Obligation Payment Schedule and the status of that project.
The Housing Asset Fund received no such property tax revenue for the fiscal year ended June 30, 2021.
8) For interests in real property acquired by the former redevelopment agency prior to February 1, 2012, a status update on compliance with Section 33334.16. For interests in real property acquired on or after February 1, 2012, a status update on the project.
As of June 30, 2021, the Housing Asset Fund did not hold any property acquired prior to February 1, 2012.
As of June 30, 2021, the Housing Asset Fund held the Campina Court Apartments as property acquired after February 1, 2012. The ground lease for the Campina Court Apartments was transferred from the La Mesa Family Housing Partnership, L. P. to USA Property Fund.
As of June 30, 2021, the Housing Asset Fund also held the Old Police Station Site as property acquired after February 1, 2012. The purpose for the retention of the asset was to develop affordable housing for persons of low or moderate income. This development was extended for five years by Resolution 2017-030.
3
9) A description of any outstanding obligations pursuant to Section 33413 that remained to transfer to the housing successor on February 1, 2012, of the housing successor's progress in meeting those obligations, and of the housing successor's plans to meet unmet obligations. In addition, the housing successor shall include in the report posted on its internet web site the implementation plans of the former redevelopment agency.
As of June 30, 2021, there were no outstanding obligations pursuant to Section 33413 that remained to be transferred to the Housing Asset Fund on February 1, 2012. 10) The information required by subparagraph (B) of paragraph (3) of subdivision (a). of Section 34176.1
As of June 30, 2021, the City complied with these requirements through submission of the annual General Plan Implementation Report, which includes an Annual Element Progress Report on Housing Element Implementation.
11) The percentage of units of deed-restricted rental housing restricted to seniors and assisted individually or jointly by the housing successor, its former redevelopment agency, and its host jurisdiction within the previous 10 years in relation to the aggregate number of units of deed-restricted rental housing assisted individually or jointly by the housing successor, its former redevelopment agency, and its host jurisdiction within the same time period.
The percentage of units of deed-restricted rental housing restricted to seniors and assisted is 32%.
12) The amount of any excess surplus, the amount of time that the successor agency has had excess surplus, and the housing successor's plan for eliminating the excess surplus.
The Housing Asset Fund did not have an excess surplus as of June 30, 2021 or at any point during the fiscal year ended June 30, 2021. See Attachment A. 13) An inventory of homeownership units assisted by the former redevelopment agency or the housing successor that are subject to covenants or restrictions or to an adopted program that protects the former redevelopment agency's investment of monies from the Low and Moderate Income Housing Fund pursuant to subdivision (f) of Section 33334.3.
a. The number of those units.
The Housing Successor Fund assisted with 3 loans pursuant to subdivision (f) of Section 33334.3.
b. In the first report pursuant to this subdivision, the number of units lost to the portfolio after February 1, 2012, and the reason or reasons for those losses. For all subsequent reports, the number of the units lost to the portfolio in the last fiscal year and the reason for those losses.
The Housing Successor Fund had no units lost to the portfolio after February 1, 2012, as of June 30, 2021.
4
c. Any funds returned to the housing successor as part of an adopted program that protects the former redevelopment agency's investment of monies from the Low and Moderate Income Housing Fund.
The Housing Successor Fund did not receive any funds in return as part of an adopted program that protects the former redevelopment agency's investment of moneys from the Low and Moderate Income Housing Fund for the year ended June 30, 2021.
d. Whether the housing successor has contracted with any outside entity for the management of the units and, if so, the identity of the entity.
The Housing Successor has not contracted with any outside entity for the management of the units as of June 30, 2021.
5
Former Redevelopment Agency of the City of La Mesa
Excess Surplus Calculation
Attachment A
Low & Moderate Income Housing
Funds - All Project Areas
Opening fund balance - July 1, 2020
Less unavailable amounts:
Encumbrances (Section 33334.12(g)(2))
Land Held for Resale
Available Low & Mod Funds
$ 6,082
8,350,000
Limitation (Greater of $1,000,000 or four years of deposits) Amounts deposited for the preceding 4 years fiscal years ended:
June 30, 2020 $ 585,894
June 30, 2019 652,042
June 30, 2018 137,556
June 30, 2017 21,212
Total amounts deposited for the preceding 4 fiscal years Base limitation
Greater amount
Computed Excess Surplus
6 $ 9,458,221
(8,356,082)
1,102,139
1,396,704
1,000,000
1,396,704
$
_/1 J ,:,-. ~ CITY OF
7 ~
~~>7 LA MESA ~ JEWEL of the HILLS
::---;:::,· STAFF REPORT
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE:
SUBJECT:
January 11 , 2022
Ratification of the Design Review Board's approval of Project 2021 -18 (Chase Bank) - a site development plan for a retail bank building at 4791 Spring Street, APN 494-402-20-00 in the CD-D (Downtown Commercial / Urban Design Overlay) zone
ISSUING DEPARTMENT: Community Development
SUMMARY:
Issues:
Does the proposed design meet the intent of the policies in the Urban Design Program and the Downtown Village Specific Plan?
Is the proposed design consistent with the policies and objectives of the General Plan? Recommendation:
Ratify the Design Review Board's approval of Project 2021-18 (Attachment A).
Fiscal Impact:
There would be no impact to the General Fund related to this project. City of La Mesa policy is to recover 100% of the cost of staff time through application processing fees.
City's Strategic Goal:
• Revitalize Neighborhoods and Corridors
Environmental Review:
The project is categorically exempt from environmental review pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15302, Replacement or Reconstruction.
BACKGROUND:
The 0.62-acre project site is located in the downtown village at the southeast corner of Allison Avenue and Spring Street. Spring Street intersects Allison Avenue at a 60 degree angle, and as a result the subject property tapers to a wedge at its northwest corner. The Assessor Parcel Map is provided as Attachment B and photos of the project site are provided as Attachment C.
Report to Mayor and Councilmembers
January 11 , 2022
The site was previously developed with a one-story bank building that was lost to fire in 2020.
Remaining on-site improvements include paved surface parking, a trash enclosure, property line walls, pole lights, freestanding signs, and a few mature trees. Street improvements, including curb, gutter, sidewalks, and a crosswalk at the signalized intersection, are also in place. There are two curb openings on Allison Avenue and one on Spring Street.
Surrounding uses include a lumber yard to the
north, a retail bank to the south, and vacant sites to
the east and west. The La Mesa Civic Center is
located across the intersection to the northwest,
and transit service is available from the La Mesa
Boulevard Trolley Station on the west side of
Spring Street.
Zoning for the project site and the immediately
surrounding area is CD-D (Downtown
Commercial/Urban Design Overlay). In the
Downtown Commercial zone, new construction of
over 2,500 square feet in gross building floor area
requires approval of a site development plan. The
Urban Design Overlay zone prescribes design
review by the Design Review Board, subject to City
Council ratification.
Vicinity Map
The site's Planned Land Use Designation of Downtown Commercial corresponds to the property's zoning designation of CD-D (Downtown Commercial/ Urban Design Overlay), which promotes pedestrian-oriented uses and activities such as shops, personal services, offices, cultural activities, and residential uses. The site is also subject to the Downtown Village Specific Plan (DVSP), which envisions the Downtown Village as a compact, walkable neighborhood that serves as the City's symbolic center.
Chase Bank submitted a site development plan application for a replacement retail banking facility on the site of the former building. The project was reviewed and approved at a public meeting by the Design Review Board on June 28, 2021 , and was posted for a five-day public review on December 2, 2021 . Notice of Decision No. 2021-05 (Attachment D) approving the site development plan was issued on December 8, 2021 .
DISCUSSION:
The Design Review Board reviewed the submitted project plans (Attachment E) in consideration of the City's Urban Design Program.
Site Design
The proposal is to construct a 4, 120-square-foot retail bank building in the northwest corner of the site. The new building has a slightly different footprint from the former structure, but is similarly situated and oriented towards the intersection. The scope of work includes closing one curb opening on Allison Avenue that was formerly used for a drive-thru and installing new landscaping around the building and within existing planter areas.
Report to Mayor and Councilmembers
January 11 , 2022
The building has a rectangular footprint and is oriented with its short end parallel to Spring Street a distance of two feet, ten inches from the front property line. One entrance faces Allison Avenue, towards the intersection, and the other entrance faces the parking lot. Pedestrian access is available in two locations from the sidewalk at Spring Street and in two locations from Allison Avenue. A wall-mounted ATM kiosk serving walk-up traffic is located next to the Allison Avenue building entrance.
With the exception of modifying a row of parking spaces adjacent to the building entrance, the parking area will be unchanged. Grading is limited to providing adequate drainage and stormwater treatment around the building perimeter. Other planned site improvements include a bike rack near the parking lot entrance, removal of a large pole sign at the northwest corner of the site, and new energy efficient light fixtures on existing poles.
Existing trees to remain include two (2) eucalyptus trees flanking the Spring Street curb opening and three (3) podocarpus street trees along Allison Avenue. One mature eucalyptus will be removed . The landscape design provides for new trees and water efficient plantings within existing planter areas in the parking area and near the building entrance. The planting palette includes shrub plantings such as variegated Century Plant, Blue Flame Agave, Kangaroo Paw, Bottlebrush, and Lantana, and groundcover plantings such as Morning Glory and Blue Fescue.
Creeping Fig vines are planned along the existing CMU block walls that run along the interior property lines.
Architectural Design
The building is modern in design with a flat parapet roof with tower elements of varying heights.
The taller projections are located over each of the two storefronts and the lower projection is located towards the rear and provides screening for rooftop-mounted mechanical units. Large storefront windows are prominent on the south, west, and north elevations. Multiple finish treatments are used, including dark gray and light gray horizontal fiber cement panels and cream colored stone veneer. Decorative horizontal banded windows at the northwest corner of the building are framed in a silver tone aluminum composite material. Black anodized aluminum window systems include an integral sun shade. Canopies extending over the storefront entrances are also black aluminum. Tube-shaped light fixtures are down-directed and compatible with the design theme. Colors and materials are specified on Attachment F.
Report to Mayor and Councilmembers
January 11, 2022
The Design Review Board found the project to be consistent with applicable design guidelines in the Downtown Village Specific Plan and Urban Design Program. No project-specific conditions of approval are recommended. The project is consistent with surrounding development in scale and type, exhibits visual interest through the use of multiple finish materials and colors, and provides ample windows for pedestrian interest. The orientation of the building's entrance was found to be consistent with the Downtown Village Specific Plan's guidance for development on high-volume streets and its active building frontages and multiple walkways strengthen the Village's pedestrian character.
CONCLUSION:
Staff recommends that the City Council ratify the Design Review Board's approval of Project No. 2021-18.
Reviewed by:
Greg
~ Humora
City Manager
Attachments:
A. Design Review Board Certification of Action
B. Assessor Parcel Map
C. Site photos
D. Notice of Decision No. 2021-05
E. Project plans
F. Project colors and materials
FILE:
MEETING DATE:
SUBJECT:
DETERMINATION:
COMMUNITY DEVELOPMENT DEPARTMENT
CERTIFICATION OF
DESIGN REVIEV\f BOARD ACTION
Project No. 2021-18 (Chase Bank)
June 28, 2021
Consideration of a proposed retail bank building at 4791 Spring Street, APN 494-402-20-00 in the CD-D (Downtown
Commercial / Urban Design Overlay) zone
After reviewing the proposal, the Board made a motion to recommend approval of Project No. 2021-18 based on plans stamped received by the City on May 6, 2021, and a finding that the project is consistent with the City's Urban Design Program, Downtown Village Specific Plan, and General Plan.
The vote on the motion was as follows:
Aye:
Nay:
Absent:
Board members Feske, Lorenz, and Robinson
None
Board members Kusiak and Langdon
ATTEST:
~~for
Kerry Kusiak
Director of Community Development
ATTACHMENT A
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Project No. 2021-18 4791 Spring Street ATTACHMENT C Page 47 of 326 QJ
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DATE:
PROJECT
DESCRIPTION:
REVIEW TYPE:
PROJECT NO.:
ADDRESS:
APN:
APPLICANT:
CEQA
DETERMINATION:
DECISION:
SA
NOTICE OF DECISION NO. 2021-05
DIRECTOR OF COI\/II\/IUNITY DEVELOPIVIENT
December 8, 2021
Retail bank building
Site Development Plan
2021 -18
4791 Spring Street
494-402-20-00
Chase Bani<
The project is categorically exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Section 15302, which exempts replacement or reconstruction of existing facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. The project meets the criteria for the exception and none of the exceptions in Section 15300.2 apply.
APPROVED based on the findings and subject to the conditions of approval identified herein. This decision is supported by the staff report dated December 2, 2021, and attachments thereto, which are hereby incorporated by reference.
This notice constitutes a decision of the Director of Community Development for the discretionary entitlement only. Additional permits, including but not limited to Building and Grading Permits, may be required by the Community Development Department or other City Departments. It is the property owner and applicant's responsibility to obtain all necessary permits required for the type of project proposed.
Dir ctor d Comm Aity ' evelopment Ke!y Kasiak
APPEAL: This decision may be appealed to the Plan tad Commission within 1 0 business days by filing an appeal in writing as per La Mesa Municipal Code Section 24.02.080. Any appeal must identify the error(s) claimed to have been made and all reasons in support of the request.
Consideration of the appeal shall be limited to error(s) identified in the appeal. The filing of an appeal shall suspend this action and any processing of permits in reliance thereon.
FINDINGS
The Director of Community Development finds and determines that the Project 2021-18 is consistent with Title 24 (Zoning) of the La Mesa Municipal Code, including but not limited to the
ATTACHMENT D Page 52 of 326
Notice of Decision No. 2021-05 December 08, 2021
development standards and objectives of Chapter 24.06 (Commercial Zones and Development Regulations).
CONDITIONS OF APPROVAL
A. GENERAL CONDITIONS
1. The project is conditionally approved as set forth on the application and project drawings received electronically by the City on July 16, 2021, consisting of nine (9) sheets, A0.0 Cover Sheet, A0.1 Proposed Site Plan, A 1.1 Proposed Floor Plan, A 1.2 Proposed Roof Plan, A2.0 Proposed Exterior Elevations, A2.1 Proposed Exterior Elevations, A3.0 Building/Site Sections & Light Fixture Cut-Sheets, L 1 Proposed Landscape Plan, and Preliminary Grading Plan, designated as approved by the Director of Community Development on December 8, 2021, and shall not be altered without express authorization by the Community Development Department.
2. This approval shall not waive compliance with any section of the La Mesa Municipal Code and all other applicable City regulations in effect at the time of Building Permit issuance unless specifically waived herein.
3. Prior to any use or issuance of final occupancy of the project site pursuant to this approval, all conditions of approval contained herein shall be completed or secured to the satisfaction of the Community Development Department.
4. The applicant is responsible for coordinating civil, landscape, and architectural plans and supplemental materials at building permit submittal to ensure that all project plans and materials are internally consistent and consistent with each other. Inconsistent construction documents will not be accepted.
8. THE FOLLOWING CONDITIONS MUST BE SATISFIED PRIOR TO THE ISSUANCE OF BUILDING AND GRADING PERMITS:
Engineering
1. The applicant's engineer shall ensure that the design and construction of all improvements in the public right of way shall be in accordance with standard plans and specifications of the City of La Mesa, and subject to the approval of the City Engineer.
2. The applicant shall submit all plans and supporting documents concurrently for plan check and approval as required for all private storm drain, street, and any public sidewalk improvements. Plans shall be prepared by a Registered Civil Engineer and approved by the City Engineer. All street dedications, alignments, widths, and geometrics shall be as approved by the City Engineer.
3. A precise grading, drainage and erosion control plan shall be prepared by a Registered Civil Engineer in accordance with the City of La Mesa Grading Ordinance Title 14.05 showing all buildings, access roads, parking, driveways, landscaping, and drainage.
The grading and erosion control plans shall be submitted for plan check and approval of the City Engineer and Planning Division prior to approval of the Grading and Building Permits. If proposed development does not increase the existing impervious area, this requirement may be removed.
Notice of Decision No. 2021-05 December 08, 2021
4. Where off-site work or improvements are proposed to be constructed (incfuding, but not limited to, slopes, public utillty, and drainage facilities); the applicant shall obtain all necessary easements, letters of permission or other interest in real property, at their own expense and shall dedicate the same to the City as may be necessary.
5. Off-site improvements within the public right of way beyond the parcel boundary may be required to be installed as determined by the City Engineer to provide proper transition to the street and sidewalk, and to address drainage or traffic and pedestrian safety.
6. Street trees locations shall be referenced on the improvement plans for conflict check, located behind the sidewalk equal to one (1) tree for every 35 feet of property frontage along Spring Street.
7. The method of disposing of surface water from the site shall be submitted and approved to assure that the site will drain to the street or to a natural watercourse. New drainage facilities, and private maintenance agreements or covenants may be required.
8. A hydrology report prepared by a registered Civil Engineer shall be furnished to establish the adequacy of the drainage system and the base flood elevation of the 100-year storm.
Report must support the design and sizing of any water quality BMPs to treat the 85th percentile storm in perpetuity.
a) Hydrologic and Hydraulic analyses shall be based on the County of San Diego Hydrology and Drainage Design Manuals, most current editions. b) Report must clearly address pre-development and post development offsite discharge, and erosion potential. Any post-development increases in offsite discharge, and erosion potential must be minimized, justified and mitigated to the satisfaction of the City Engineer.
9. Site operations shall comply with City of La Mesa Municlpal Code Chapter 7.18 Storm Water Management and Discharge Control Program. A completed City of La Mesa storm water management permit application shall accompany the grading plan submittal.
10. The applicant shall comply with Storm Water Pollution Control Ordinance (City of La Mesa Municipal Code Chapter 7.18) and the State's current General NPDES Storm Water Permit. If required, the appltcant shall show evidence that a Notice of Intent (NOi) has been applied for and fees paid to the State Water Resources Control board prior to issuance of a grading permit. A Water Quality Technical Report (WQTR) shall accompany the grading plan submittal.
11. This project shall comply with the City of La Mesa hydromodification management requirements. For more information please refer to the City of La Mesa website at http://www.cityoflamesa.com/stormwater, on the Development Requirements tab.
12. The development plan(s) shall clearly show compliance with the criteria of the City of La Mesa Storm Water Standards Manual for Priority Development Projects. Each component requiring maintenance shall be perpetually maintained by the property owner and located on private property. These include the following:
a) A post-construction Water Quality Technical Report and recorded maintenance agreement pursuant to Title 7.18 of the La Mesa Municipal Code shall be required.
Notice of Decision No. 2021-05 December 08, 2021
Compliance requires post-development BMPs. Each (BMP) component requiring maintenance shall be perpetually maintained by the property owner and located on the private property.
b) Creation of off-street parking in excess of the minimums set forth in the City Zoning ordinance shall utilize porous pavement alternatives. All parking areas shall drain to a dry well filter which filters runoff through sand and crushed rock or a cyclone type filter before infiltration.
c) Drain impermeable rooftops, sidewalks, walkways, and patios through adjacent landscaping or other pervious surfaces to maximize infiltration and provide vegetative filtration.
13) Post Construction BMPs
a) Tree box/modular wetlands are only allowed if blo-retention style lMPs are proved to be infeasible. Vault/Separator style units are not allowed. b) Each drainage management area that discharges into the public system outlet or street shall have storm water quality controls, and shall be maintained by the property owner and located on the private property.
c) A post-construction Water Quality Management Plan and recorded maintenance agreement pursuant to section 7.18 of the La Mesa Municipal Code shall be required. Perpetual maintenance requirements should be considered when selecting appropriate BMPs.
d) Trash enclosures shall be covered to prevent rainwater intrusion or otherwise designed to prevent offsite migration of contaminants.
14. Prior to grading of any part of the project, a comprehensive soils and geologic investigation shall be conducted of the geologic formations, soils, and slopes of the site.
A soils investlgation report verifying that the site is suitable for the proposed development shall be prepared by a licensed civil or geotechnical engineer. All necessary measures shall be taken and implemented to ensure slope stabHity, erosion control, and soil integrity.
15. The applicant/developer shall provide adequate erosion control devices at the completion of each phase of grading. This shall include landscaping and temporary irrigation systems on exposed slopes. Such temporary measures shall be subject to the approval of the City Engineer.
16. The applicant shall show the following information on the site plan and/or add a note to the plans:
a) The sanitary sewer main, sewer service lateral and property line clean out shall be identified. A clean out shall be installed if one does not exist. b) The rim elevation of the nearest upstream sewer manhole on the sewer main and the lowest finish floor or lowest waste water fixture unit shall be identified. If the lowest finish floor elevation or lowest waste water fixture unit is less than or equal to the top of the manhole elevation PLUS two feet, then a backwater valve shall be installed.
Notice of Decision No. 2021 -05 December 08, 2021
17. The applicant shall pay the current Sanitary Sewer Connection Fee as determined by the City's current fee structure.
18. The applicant shall obtain an Encroachment Permit and Traffic Control Permit prior to beginning any proposed work within the City right of way. Traffic control plans for streets which will be opened to public travel during construction shall be in accordance with construction signing, marking and other protection as required by the State Department of Transportation (CalTrans) Traffic Manual
19. Surety (security) for improvements and/or grading shall be posted with the City of La Mesa prior to improvement and/or grading permit approval to guarantee the construction of all the required street improvements, drainage, grading, erosion control, landscaping, irrigation and sewer. The security shall include all onsite and offsite grading and improvements. The amount of security shall be determined by the City Engineer based upon an estimate furnished to the City taken from approved plans submitted by the engineer of work. The engineer's cost estimate should include an estimate of utility relocation, if applicable.
20. Water improvements are separately approved by and bonded with the Helix Water District prior to approval of the grading plan. Please submit with Helix Water District concurrently to avoid project delays.
Planning
21. The applicant shall submit landscape and irrigation plans with application fee or deposit prepared by a registered landscape architect in accordance with City standards and the State of California Model Water Efficient Landscape Ordinance, for review and approval prior to issuance of building permits.
22. The applicant shall prepare and submit plans in conformance with the approved exhibits and conditions of approval for Project 2021-18. A note shall be placed on the building plans stating that prior to final inspection sign off and release of electrical service, the site and buildings shall be inspected for substantial conformance to the approved exhibits and conditions. The exact materials and colors of all proposed structures shall be prominently noted on all plans and exhibits.
23. To protect and avoid impacts to potential nesting birds, site brushing, grading and/or removal of vegetation within 300 feet of any potential migratory bird nesting location shall not be permitted during the migratory bird nesting season of February 1 - September 15 unless nesting bird surveys have first been completed and provided to the Community Development Department to ensure compliance with the Migratory Bird Treaty Act and California Department of Fish and Game Code Section 3503, which protect nesting birds. Nesting bird surveys shall be conducted within 72 hours of commencement of site brushing, grading, and/or removal of vegetation. A note shall be added to the grading plans documenting this requirement.
24. A note shall be placed on the building plans stating that should any archeological (cultural) or paleontological resources or human remains be discovered during construction-phase ground-disturbing activities, all work in the immediate vicinity must stop and the project applicant shall notify the City of La Mesa immediately. A qualified professional shall be retained to evaluate the finds and recommend appropriate action.
For human remains, the applicant shall notify the County Coroner. For human remains
Notice of Decision No. 2021-05 December 08, 2021
determined to be of Native American origin, the procedures outlined in CEQA Section 15064.5 (d) and (e) shall be followed. The applicant shall ensure, to the satisfaction of the City and the Native American Heritage Foundation, if applicable, that appropriate measures are undertaken prior to resumlng any project activities that may affect such resources.
Bulldlng
25. The applicant shall obtaln a demolition permit and final inspection for removal of the existing pole sign located within the proposed improvements.
26. The project design shall meet all requirements for California Building Codes.
27. Plans must be complete and stamped by a licensed professional before the Building Division will accept them into the plan review and permitting process.
C, THE FOLLOWING CONDITIONS MUST BE SATISFIED PRIOR TO THE ISSUANCE OF THE FINAL OCCUPANCY PERMIT:
Engtneering
1. The applicant shall place any proposed sewer pipe (public or private) outside the surface storm water drainage path in order to avoid any inflow into the sewer manholes. In cases where this requirement cannot be satisfied, the developer shall provide appropriate inflow dishes in the affected manholes.
2. The applicant shall remove and replace existing curb and sidewalk if it is found to be cracked, broken, displaced, or not in compliance with current ADA standards. Existing driveways to be removed shall be replaced with full height curb and gutter. The City inspector will identify the limits of removal and replacement. Any existing pedestrian ramps along the frontage will be brought up to current ADA requirements, as necessary.
3. The applicant shall install street trees behind the sidewalk, equal to one (1) tree for every 35 feet of property frontage along Spring Street (Refer to SDRSD L4 and LMSD LS1 through LS3).
4. All street and drainage improvements shall be completed and accepted by the engineering inspector prior to occupancy.
Building
5. The applicant shall obtain approvals from all departments for all issued permits: building, fire, planning, grading, SD County ACPD, SO County HazMat, Encroachment, or other permits for the proposed improvements prior to the issuance of a certificate of occupancy.
Notice of Decision No. 2021-05 December 08, 2021
D. THE FOLLOWING CONDITIONS MUST BE SATISFIED PRIOR TO THE
ACCEPTANCE OF IMPROVEMENTS AND FILING OF THE NOTICE OF
COMPLETION:
1. The applicant shall install street trees according to the approved landscaping plan.
2. Landscaping for trees, shrubs, walls, fences, cut/fill slopes or other structures at or near driveway and street intersections shall conform to the intersectional sight distance criteria as provided by the California Department of Transportation (CalTrans) Highway Design Manual. Any obstructions which exceed a height of thirty-six (36) inches shall not be permitted within a distance of five (5) feet from the property line at the street.
3. Street name signs, street lighting, and traffic control devices shall be built to City standards and as required and approved by the City Engineer and the Traffic Engineer.
The applicant shall pay all applicable fees, energy charges, and/or assessments and shall privately maintain said lights.
4. Certification of the as-built elevations of the structures shall be furnished to the City Engineer prior to release of bonds.
5. The exact limits of pavement and sidewalks shall be approved by the City Engineer.
Street structural sections shall have a gravel equivalent of a minimum of four-inch AC over eight-inch CL-2AB with a T.I. of 6.0. Geotechnical tests of the existing pavement are subject to approval of the City Engineer in the field during project inspection.
Existing public improvements will be repaired to good condition and proper alignment, as may be required for proper tie-in.
6. The applicant shall complete grading in one operation. All Best BMPs and improvements shown on grading and site development plans shall be installed.
Planning
7. The developer, contractor or landscape architect shall provide a letter to the Community Development Department stating that all landscaping, irrigation, drainage, and hardscape was installed according to City standards. A Certificate of Completion for landscape improvements shall be submitted, along with an irrigation schedule and soils management report as required by City standards and the State of California Model Water Efficient Landscape Ordinance.
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ALCOA ARCH. PRODUCTS
ATTACHMENT F
DESIGN Architectural
Solut i ons Group
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ALCOA ARCH. PRODUCTS
ATTACHMENT F
DESIGN Ar c hitectural
Solutions Group
STAFF REPORT
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: January 11, 2022
SUBJECT: Resolution Awarding a Construction Management and Inspection Services Agreement to Infrastructure Engineering Corporation for FY22 Street Resurfacing Project, Bid No. 22-05
ISSUING DEPT: Public Works
SUMMARY:
Issue:
Should the City of La Mesa award a construction management and inspection services agreement to Infrastructure Engineering Corporation for $91,440.00? Recommendation:
Adopt the attached resolution awarding a construction management and inspection services agreement to Infrastructure Engineering Corporation for $91,440.00?
Fiscal Impact:
Funds for the project are available in Capital Improvement Project accounts 302205TR-6830 and 302215TR-6830. No general fund money will be used for this project.
City's Strategic Goals:
• Continue to improve high quality municipal services
• Revitalize neighborhoods and corridors
BACKGROUND:
In 2004, the City reviewed the street maintenance program and incorporated a more systematic approach to the maintenance using zoned maintenance. The City is divided into seven maintenance zones and one arterial road zone. The maintenance zones are rotated annually at the beginning of each fiscal year. Typically, repairs are done to the streets before they are slurry-sealed. Sections of arterial zone may be included annually in the routine maintenance or resurfacing program based on their conditions.
In 2015, the City completed a pavement condition assessment program. Pavement
Report to Mayor and Councilmembers
January 11, 2022
Page: 2 of 3
condition assessment program takes into consideration and rates roads' physical conditions and the ride quality of the road surfaces on a 100-scale. This is called Overall Condition Index (OCI). The results of this program allow the City to prioritize the maintenance of streets within each zone. There are generally three strategies to deal with the road surfaces depending on their conditions:
1. Spot repairs or pothole repairs and then apply a coat of slurry seal;
2. Grind the road surface and repave the road; and
3. Reconstruct the road.
On September 25, 2018, the City of La Mesa approved a resolution adopting a Vision Zero Policy. The Policy's goal is to eliminate deaths and injuries as a result of vehicular accidents. To that end, the policy allows implementation of certain tools including safe and complete streets design criteria. This project is consistent with the goals of the Vision Zero Policy.
Based on the condition assessment or OCI prioritizations, public input and site visits, the annual daily traffic counts and available budget, a list of roads that need resurfacing is prepared. The following road segments were selected for the current base bid:
• University Avenue from Spring Street to Memorial Drive (51,746 SF) • Rosefield Drive from 68th Street to the end of cul-de-sac (22,625 SF) • Vigo Drive from 68th Street to approximately 100ft east of Alamo Dr. (40,272 SF) • Gordon Way from Rolando Knolls Dr. to approximately 150ft west of the end of cul-de-sac (27,767 SF)
In April 2018, the City advertised a request for qualifications for its as-needed engineering consultant services. Infrastructure Engineering Corporation (IEC) was selected as one of the qualified firms to provide construction management and inspection services. IEC has satisfactorily performed such services for various previous City projects in the past.
DISCUSSION:
On November 9, 2021, a construction contract, for Bid no. 22-05, FY22 Street Resurfacing project, was awarded to PAL General Engineering Inc., for a total bid amount of $687,319.59.
Contract time for completion of the project is 50 working days. The work is tentatively scheduled to begin in January of 2022 and be completed by April 2022. The City will notify the affected properties of the planned work and additional notices will be provided prior to the start of the construction by the contractor.
IEC has provided a scope of services to manage, monitor, inspect, and oversee compliance with the contract documents. IEC proposes a full-time inspector that will be reporting to the City's project manager on a daily basis. In addition to the inspection
Report to Mayor and Councilmembers
January 11, 2022
Page: 3 of 3
services, the inspector shall coordinate with the contractor for public notifications and access to private properties.
CONCLUSION:
Staff recommends that the City Council adopt the attached resolutions awarding a construction management and inspection services agreement to Infrastructure Engineering Corporation for $91,440.00.
Reviewed by:
Greg Humora
City Manager
Respectfully Submitted by:
scttHuth
Interim Director of Public Works
1VV1JW
Mike Kinnard
Associate Engineer
Attachments: A - Resolution- IEC Task Order Approval
B - Proposal
ATTACHMENT A
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
APPROVING A TASK ORDER TO INFRASTRUCTURE ENGINEERING CORP.
TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES FOR FY22 STREET RESURFACING PROJECT, BID NO. 22-05 WHEREAS, the City of La Mesa continues to improve high quality municipal services; WHEREAS, In April 2018, the City advertised a request for qualifications RFQ 18-15 for as-needed engineering services;
WHEREAS, Infrastructure Engineering Corp was selected as a qualified firm to provide as-needed construction management and inspection services; and WHEREAS, the City requires assistance with construction management and inspection for the above listed project.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that:
The task order to provide construction management and inspection of FY22 Street Resurfacing Project for an amount of $91,440.00 is approved and the Mayor is hereby authorized to execute a task order with Infrastructure Engineering Corp. to perform the work.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 11th day of January 2022, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF THE CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2022- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
November 19, 2021
Mr. Hamed Hashemian
Acting City Engineer
City of La Mesa
8031 Allison Ave
La Mesa CA, 91941
EC an Ardurra Company
Reference: Proposal to Perform Construction Management and Inspection Services - Bid 22-05 FY22, Street Resurfacing Project
Dear Mr. Hashemian:
In accordance with your request, Infrastructure Engineering Corporation (IEC) is pleased to provide this proposal for Construction Management and Inspection services for the City of La Mesa (City) on the subject project. IEC would like to propose Mr. Scott Adamson, PE, QSD/P, as Construction Manager and Mr. Dustin Bender as the Sr.
Construction Inspector. Our proposed scope of work proposed is possibly including, but not limited to, the following:
SCOPE OF SERVICES:
Presented below is IEC's proposed Detailed Scope of Work to be provided based on our understanding of the project requirements. IEC has assembled a comprehensive and detailed scope of work to accomplish the City's project objectives and ensure a complete and well-coordinated construction management program that results in a project that is delivered on time and within budget.
Task 1 - Pre-Construction Phase Services
Task 1.1- Pre-Construction Conference
Notify appropriate parties and schedule and conduct the Pre-Construction Conference with the Contractor. The meeting shall cover the overall project objectives, responsibilities of key personnel and agencies, schedules, procedures for handling submittals, correspondence, utility relocations, local agency permit requirements, request for clarification, progress payments, change orders, and other pertinent topics.
Task 1.2 - Review Pre-Construction Submittals
Review the Contractor's pre-construction submittals such as initial CPM schedule, schedule of values, staging plans, and by-pass plans and provide comment to the City on the adequacy of those documents.
Task 1.3 - Coordinate with Outside Agencies/Stakeholders Provide coordination with outside agencies and property owners regarding upcoming construction.
Provide regular communication and coordinate any possible additional meetings that may be required to satisfy encroachment permit requirements or stakeholder concerns. 1427 l Danielson Street, Poway, CA 92064 858 .4 l 3. 2400 www.ard urra .com
Mr. Hamed Hashemian
City of La Mesa
FY22 Street Resurfacing
November 19, 2021
Task 2 - Construction Phase Services
Task 2.1- Reports and Communications (Document Control) A. Project Document Control
IEC on Ardurro Company
Maintain field memoranda, transmittals, updated schedules, logs of shop drawings and other submittals, logs of requests for information, change orders, progress payment requests, progress meeting reports, compaction reports, daily inspection reports, and required SMARTS storm water inspection reports, and all other project correspondence. Project documentation will be kept digitally, as well as hard copies, and files will be organized in a logical manner as approved by the City.
Task 2.2 - Construction Administration
A. Construction Progress Meetings
Schedule and conduct bi-weekly construction progress meetings with the Contractor(s) and the City.
Provide meeting agendas and discuss the schedule, near term activities, clarifications and problems which need resolution, coordination with other Contractors, status of change orders, and safety issues. Prepare minutes of the meetings with identified acti_on items. Prepare and distribute the minutes to the attendees.
B. Project Coordination
Provide coordination between the Contractor, Agencies, Public Outreach Consultant, Private Properties, and the City as needed to facilitate the construction process. IEC will ensure that the parties have up to date necessary information and documents such as shop drawings, submittals, plan revisions, by-pass plans, and traffic control plans. A documentation tracking procedure will be developed to track the distribution of these documents.
C. Shop Drawings and Submittal Reviews
Coordinate submittal review and approval. IEC will be responsible for processing and monitoring the status of submittals. IEC will provide cursory review of the Contractor's submittals for general conformance with the contract document requirements prior to sending the submittals to the Design Engineer. Submittals of a general nature will be reviewed and processed by the CM team at the City's request. The CM team may also provide review of technical specifications of a general nature such as crushed rock, asphalt paving, and import.
IEC will log, track, and monitor shop drawings, calculations, data samples, submittals, and manuals from the Contractor. Shop drawings and submittals which significantly do not meet the specified requirements will be returned to the Contractor with comments for corrections and resubmittal. Exception reports, which identify outstanding submittals or reviews needed, shall be prepared periodically.
D. Plans and Specifications Interpretation (RF! Processing) Review and respond to Contractor RFls if of a general nature. Technical RFls will be submitted to the project Design Engineer for response. Maintain a log of RFls in order to ensure that written clarifications are provided to the Contractor in a timely manner. Responses to requests for changes to the design will be submitted to the City's Project Manager and Design Engineer for response and approval. 1427 1 Danielson Street, Poway, CA92064 858.4 13.2400 www.ardurra .com
Mr. Hamed Hashemian
City of La Mesa
FY22 Street Resurfacing
November 19, 2021
E. Respond to Change Order Requests
IEC an Ardurra Campany
Identify, prepare log, and monitor Contractor or City initiated claims, changes, extra work, and change orders. Negotiate claims to an agreed Contractor/Consultant/City conclusion. Provide written recommendations to the City regarding the resolution of change orders and submit change orders to the City for approval. Prepare a report providing statement of claim, extra work, or change; background leading to the issue; resolution recommendation for action by the City. Prepare written justification and cost estimates for each change order that require design modifications or clarifications, including revisions to the drawing, details, and specifications. Resolve claims, extra work, and change orders for changes to the work and obtain City approval.
F. Progress Payment Reviews
Prepare project related invoices and progress payments. Submit invoices to the City's Project Manager with a recommendation stating the proper amount for payment using the Schedule of Values and actual quantities as a basis to prepare payment requests. Progress payment review will also include evaluation of the monthly updated construction schedule and review of the project as-builts to verify that the Contractor is up to date. In addition, review of monthly progress payments will include review of the Contractor's required inspections, testing, and reports as required by the project SWPPP and the Construction General Permit.
Task 2.3 - Construction Inspection Services
A. Daily Construction Monitoring
Provide full time inspection and necessary specialty inspection to observe and document that the Contractor's work is in compliance with the contract documents. Prepare daily reports of the construction activities including weather conditions, Contractor's equipment and manpower, work performed, materials used, site visitors, note delays in work and reasons for the delays, and deficiencies. Prepare daily reports of deviations and non-conformance to specifications and provide a timely response. Perform technical inspection at the job site as required of materials and workmanship and discuss with the Contractor appropriate revisions to the methods and procedures used in performing the work. Observe and record all material deliveries to the site. Material certificates shall be verified and documented for compliance with plans, specifications, and approved shop drawings. Prepare a detailed daily report summarizing all observations and work performed on site each day/shift. Maintain, on a daily basis, a set of as-built drawings as verification and redundancy to the Contractor's.
B. Photo Documentation
Take and file construction documentation photographs on a regular basis. Maintain a digital photographic library of significant construction activities. Take additional photographs to document differing site conditions, change order claim items and any special or unique conditions as they arise.
C. Community Outreach
Provide a central point of contact for stakeholders on the project and act as the City's representative in the field. Meet with affected stakeholders regularly and keep a log of complaints with a description of the complaint and the measures taken to mitigate the complaint. 14271 Danielson Street, Poway, CA 92064 858 .4 13.2400 www.ardurra .com
Mr. Hamed Hashemian
City of La Mesa
FY22 Street Resurfacing
November 19, 2021
D. Labor Compliance Services
IEC an Ardurra Campany
Verify DIR registration of prime and subcontractors. Coordinate the submittal of certified payroll records, fringe benefit records, and apprentice registration materials. Verify proper apprentice ratios are being met. Verify proper signage and wage rate determinations are displayed on the project. Perform employee interviews as required by project funding conditions. Spot check certified payroll records for proper pay rates.
Task 3 - Post-Construction Services
Task 3.1- Project Closeout
Prepare detailed project punch item lists at closeout of the project. Upon correction of deficiencies, schedule, coordinate, and conduct a final walk through prior to acceptance of work with the City. Verify work, testing, cleanup and demobilization is complete. Check and submit final payment requests after final walk through. Review and certify that the Contractor's project record drawings are complete and accurate.
Task 3.2 - Final Project Documents
Within 30 days offiling of the notice of completion, provide a Construction Documentation notebook and electronic copy comprised of all approved shop drawings, material test reports, certifications, daily inspection reports, meeting minutes, conversation logs, and photo documentation. Also provide and submit one set of red lined as-built drawings.
FEE:
IEC is pleased to present this estimated fee and
estimated schedule for Construction Management
and Inspection Services for the FY22 Street
Resurfacing Project. In developing this estimate, we
have reviewed the project plans and specifications,
visited the site, and called upon our experience with
similar projects.
Our estimate has been based on a 65 working day
schedule. As always, our fees will be charged on an
as-needed basis only for those service provided with
a "Not to Exceed" limit. Should the project schedule
extend substantially or should additional services,
such as extended shifts, be requ ired IEC will need to
negotiate with the City for additional fees. The table
to the right presents the hours we have included in
our estimate by team member over the anticipated
life of the project.
Resource Schedule
FY22 Paving
llllmllmlllEllmllDI
Role/Team Member ltEfBI ltEfBI ltEfBI ltEfBI IICmll
Construction Manager
Scott Adamson P.E. 20 20 20 20 80
Sr. Constructon lnsp.
Dustin Bender 80 160 160 80 480
Labor Compliance
Nancy Cambra 20 20 20 20 80
14271 Donielson Street, Poway, CA 92064 858 .413.2400 www.ardurra.com
Mr. Hamed Hashemian
City of La Mesa
FY22 Street Resurfacing
November 19, 2021
IEC an Ardurra Company
Our estimated not to exceed fee for the proposed scope of work is $ 91,440.00 (Ninety-one Thousand, Four Hundred, and Forty Dollars). As part of this proposal, we have included a breakdown of anticipated hours by staff type that we feel will be dedicated to each task outlined in our scope, and provided an estimate of the overall project schedule and the anticipated number of hours for each proposed staff member as they relate to the resource schedule presented above.
• Mr. Scott Adamson, PE, QSD/P
Construction Manager 80 hrs@ $164.00/HR $ 13,120.00
• Mr. Dustin Bender
Resident Engineer/Site Inspect 480 hrs @ $144.00/HR $ 69,120.00 • Ms. Nancy Cambra
Labor Compliance Specialist 80 hrs @ $115.00/HR $ 9,200.00 Total s 91,440.00
We sincerely appreciate the opportunity to provide this proposal and assist the City with this project. Please contact me at (858) 243-4977 should you have any questions or need further information.
Sincerely,
Scott Adamson, PE, QSD/P
Construction Management - Group Leader
1427 l Danielson Street, Poway, CA 92064 858.41 3.2400 www.ardurra .com
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Reserves
I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose as docketed is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated.
Amount$
Purpose
Date
Fund ------------------
Director of Finance
City of La Mesa
By
Unappropriated Reserves Available Balance $
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation as docketed can be incurred; that sufficient monies to meet the obligations are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn; and that said monies now actually in the treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered.
Fund:
302205
TR
302215
TR
Purpose:
Amount Not to Exceed $91,440.00
Date:
Dept./ Activity:
6830
6830
01/05/2021
Direcfuroriance\
City of La Mesa
By: Scott Huth
$23,388.54 from Account 302205TR-6830 (amount available $23,388.54) $68,051.46 from Account 302215TR-6830 (amount available $104,152.33) Resolution Approving a Task Order to Infrastructure Engineering Corp. to Provide Construction Management and Inspection Services for FY22 Street Resurfacing Project, Bid NO. 22-05
CERTIFICATE NO. 1774
STAFF REPORT
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: January 11, 2022
SUBJECT: Resolution Awarding Contract Change Order No. 3 to NV5 for Additional Engineering Design Services for Collier Park Renovations Project, Phase 2
ISSUING DEPT.: Public Works
SUMMARY:
Issue:
Should the City of La Mesa award Contract Change Order No. 3 to NV5, Inc. for additional engineering design services for Collier Park Renovations Project, Phase 2 for $200, 189.00?
Recommendation:
Adopt the attached resolution awarding Contract Change Order No. 3 to NV5, Inc. for additional engineering design services for Collier Park Renovations Project, Phase 2 for $200,189.00.
Fiscal Impact:
The design project cost allocation of $200,189.00 is available in the Capital Improvement Project Collier Park Improvements Phase 2, (2022 SB 129) account 306227OT-6830. No general fund money will be used for this phase of the project.
City's Strategic Goals:
• Revitalize neighborhoods and corridors
• Continue to improve high quality municipal services
Environmental Review:
A Draft Environmental Impact Report (EIR) for the Collier Park Master Plan renovations was prepared in January 2013, and the Final EIR was certified on December 10, 2013. An Environmental Assessment was also prepared in May 2015, making the Collier Park Renovations Project Master Plan eligible for federal funding through the Department of Housing and Urban Development.
Report to Mayor and Councilmembers
January 11, 2022
Page: 2 of 3
Climate Action Plan Reduction Strategy:
This project meets the following CAP criteria:
• E-2 Shade Tree Program
• E-4c Park Lighting Efficiency
• W-2 Water Sensitive Landscape Design and Irrigation
• Gl-1 Urban Forest Master Plan
BACKGROUND:
Collier Park is one of the City of La Mesa's oldest parks, portions having originally been donated to the City in 1910. The original park improvements were developed in the 1920s and included a pool, tennis court and landscaping. Upgrades to park facilities were performed in the late 1940s through the early 1950s including construction of a playground and restroom building, and the original playground equipment was replaced in the 1990s. Starting in 2008, the City commenced a master planning process for the park, which culminated in the adoption of the Collier Park Renovations Project Master Plan in September 2013.
The Phase 1 park renovations were designed in 2012 and construction of these improvements, focusing on the northern entry and "panhandle" of the park, was completed in 2017. Design of the Phase 2 park renovations was commenced by NV5, Inc. in January 2021 and is now approaching 100% completion.
DISCUSSION:
The Collier Park Renovations Project, Phase 2 currently includes the following improvements:
• New restroom facilities
• New ADA-compliant play equipment, resilient surfacing and exercise equipment • Renovated tennis/pickleball courts with lighting
• Construction of an ADA-compliant looping walking/jogging path • New Entry Plaza and Spring House Pavilion
• Covered picnic shelter
• Replacement landscaping and irrigation system
• Replacement parking areas along Pasadena Avenue and 4th Street • Infrastructure to support the renovations including utilities, drainage facilities, fencing and security features
Assemblymember Dr. Akilah Weber has obtained a commitment for $3,000,000 in additional California State Department of Parks and Recreation Local Assistance funds, contingent on the City completing the application process.
Report to Mayor and Councilmembers
January 11, 2022
Page: 3 of 3
Additional park improvements, to be bid as Additive Alternates, will be implemented subject to available funding and costs to be determined at the time of bidding. This Contract Change Order would include design of the following Additive Alternate park amenities:
A. East Multi-Use Trail, including Butterfly/Hummingbird Garden B. Sidewalk and curb ramps on Pasadena Avenue
C. Timber Salvage Plan, including Nature Exploration and Furnishings plan D. Mini-Amphitheatre
E. Drainage Channel Enhancement
F. Visual simulations and presentation graphics
G. Fiber optic conduit for security cameras
H. Historical Interpretive Walk and Treasure Trail
I. Pickleball Shade Structure
J. Historic Fountain Reconstruction at Railroad Depot
K. Support services including surveying, specifications and project management The City's Municipal Code Section 2.40.180 and Administrative Instruction F-13 requires City Council approval for specialized professional services over $50,000, any change order which causes the contract total to exceed $50,000, or when cumulative change orders exceed $50,000. This change order totals $200,189.00 and upon City Council approval, the new contract amount would total $419,605.75.
CONCLUSION:
Staff recommends that the City Council adopt the attached resolution, awarding Contract Change Order No. 3 to the professional engineering contract for NV5, Inc. for engineering design services for the Collier Park Renovation Project, Phase 2 in the amount of $200,189.00.
Reviewed by:
Greg Humora
City Manager
Attachments: A. Resolution
B. Proposal
Interim Director of Public Works
Project Manager
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AWARDING CONTRACT CHANGE ORDER NO. 3 TO NV5, INC. FOR
ADDITIONAL ENGINEERING DESIGN SERVICES FOR COLLIER PARK RENOVATION PROJECT, PHASE 2
WHEREAS, the City of La Mesa continues to provide high quality municipal services; WHEREAS, the Collier Park Renovation Project Master Plan was approved in September 2013;
WHEREAS, the City constructed the Collier Park Renovation Project, Phase 1 in 2017; WHEREAS, the City has received grant funding from HUD through the Community Development Block Grant (CDBG) program for Phase 2 of the park improvements in accordance with the approved master plan;
WHEREAS, the City has received grant funding from Proposition 68 Per Capita funds for Phase 2 of the park improvements in accordance with the approved master plan; WHEREAS, the City has budgeted and will use CDBG and Proposition 68 funds for design and construction of the Collier Park Renovations Project, Phase 2; WHEREAS, on December 14, 2021, the City Council approved a grant application for Local Assistance Funds in the amount of $3,000,000 from the State of California, Department of Parks and Recreation with funds anticipated to be awarded in the spring of 2022; WHEREAS, a scope of work and fee proposal was requested from NV5 Inc. for design of additional park improvements funded by the grant; and WHEREAS, a scope of work and fee were negotiated with NV5 to provide additional professional engineering services for design of Collier Park Renovation Project, Phase 2.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized to execute Change Order No. 3 with NV5 to provide professional engineering services for the Collier Park Renovation Project, Phase 2 for an amount of $200,189.00.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 11 th day of January, 2022, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ATTACHMENT A
CERTIFICATE OF THE CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2022- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
December 15, 2021
Philip R. Kern, PE
Engineering Project Manager
City of La Mesa
8130 Allison Avenue
La Mesa, California 91942
NVS
Subject: Collier Park Phase 2 - Proposal for Additional Requested Tasks (Phase 1) Dear Philip:
NV5, Inc. (NV5) is pleased to submit our proposal for the phase 1 of additional requested tasks for Collier Park Phase 2 Project based on your request on Monday, November 15, 2021.
This proposal includes the estimated effort to provide the required survey, studies, constructions documents associated with the new requested Phase 1 tasks.
This proposal is divided into four sections:
1. Detailed Scope of Services
2. Assumptions and Exclusions
3. Proposed Compensation
If the enclosed proposal meets with your approval, please provide us with a Service Authorization Order under the terms and conditions of our existing on-call agreement (RFQ 18-15) with the City of La Mesa, dated December 11, 2018. This proposal is good for 90 days.
We appreciate the opportunity to provide this proposal and look forward to our continued working relationship with you. Please feel free to call me at (858) 385-2171 if you have any questions.
Sincerely,
NV5, Inc.
Senior
~~E Project Manager
/ -- -~
/ich:5~
~Peraza,_f:'~ i)
Assistant Regional Manager
P27521-0001380.00
Attachments:
Exhibit "A" - Survey Area
ATTACHMENT B
15092 Avenue of Science, Suite 200 I San Diego, CA 92128 I www.NV5.com I Office 858.385.0500 I Fax 858.385.0400
December 15, 2021
Background:
The City of La Mesa, prior to this request had approved and awarded the following contract items for Collier Park Phase 2 Project to NV5:
Original Contract Amount for Preliminary Engineering
Change Order No. 1 for Preparation of 60% and 100% Design Change Order No. 2 for Additional Engineering Design Services Contract Total
$ 49,898.00
$ 144,596.00
$ 24,922.75
$ 219,416.75
Per your request on Wednesday, December 1, 2021, we are providing our original proposal for Collier Park Phase 2 additional requested services, dated December 24, 2021, in two phases. This proposal is for the phase 1. It is our understanding that the City will bid these design packages as additive alternates to the Collier Park Phase 2 Renovation Project. The following is the detailed scope of work for Phase 1.
Detailed Scope of Services:
Task 1. SURVEY
NV5 will perform a field topographic survey of the area shown on the attached Exhibit "A" and prepare an AutoCAD/Civil 30 drawing of planimetrics and an AutoCAD/Civil 30 surface based on the survey. The survey will be based on existing published horizontal and vertical control data. Boundary lines will be based on record mapping information only.
1.1 Project Set Up, Coordination and Control Survey-A NV5 survey crew will perform ties to existing established horizontal and vertical control networks to be provided by the Client prior to work commencing, unless already provided. Those ties will be used to tie the work performed as part of this scope to work previously performed by others. In the event that the existing control is found to be deficient, NV5 will notify the City and work will be paused until further direction is provided. This task will include the following subtasks:
1.1.1 Project setup and coordination
1.1.2 Control Survey
1.2 Topographic Survey - A NV5 survey crew will perform a field topographic survey of the park area as shown below in RED on Exhibit "A", and will provide cross sections for the drainage channel at+/- 25-foot intervals, plus at angle points. This task will include the following subtasks:
1.2.1 Set up for field survey
1.2.2 Topographic Survey
Surveys will include the following:
• Hardscape surfaces including walkways, paths, and changes in surface materials. • Top, flow line, and lip of gutter for curbs.
• Visible aboveground utilities, including vaults, meters, freestanding equipment, manholes, and valves.
• Storm drain inlets and outlets.
• Fire Hydrants, PIVs, and fire department connection(s). • Fences and walls.
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December 15, 2021
• Spot elevations at observed grade breaks and at sufficient intervals to create the surface with contour lines at a one-foot interval.
• Tree trunks for trees over six inches in diameter.
• Outlines of landscape areas.
• Roadway paint striping.
1.3 Drafting and Base Drawings - NV5 will create and deliver an AutoCAD/Civil 30 drawing including planimetrics and the points as collected by field survey. NV5 will perform QA/QC and will provide project management at all phases. This task will include the following subtasks:
1.3.1 Process Survey Data
1.3.2 Drafting
1.3.3 Site Check
1.3.4 Prepare Base Map
1.3.5 Project Management and QA/QC
Accuracy- Horizontal and vertical accuracy of survey points will be +/-0.03'. Contours will have an accuracy appropriate to a one-foot contour interval, i.e., +/-1.0 feet.
Task 2. EAST TRAIL AND MINI-AMPHITHEATER CONCEPT DESIGN This task includes the design effort associated with design and preparation of design drawings for the east trail on the east side of the park. This work will also include additional grading in support of the landscape architect's mini-amphitheater design.
2.1 Preparation of 100% Design Drawings for East Trail - NV5 will prepare 100% design drawings for an approximately 575-foot-long accessible trail along the eastern side of the park. NV5 will design the east trail, per the preliminary trail grading study provided by the City, connecting the intersection of Pasadena Avenue and 4th Street with the newly designed concrete walk to be located east of the proposed tennis court.
The proposed trail will be a 10-foot wide Decomposed Granite walk. The trail will comply with ADA standards for accessible routes, with a proposed cross slope of 1.5 percent, and running slopes, not to exceed a maximum of 4. 76 percent per the pre preliminary design sketch provided by the City. The northern end of the trail will terminate near the southwest curb return.
The grading limits on either side of the trail will be determined using cut slopes of 2:1 (horizontal: vertical) or flatter and fill slopes of 2:1 or flatter.
To the extent possible, we will design the profile of the trail to minimize the amount of fill required and the excess cut material will be used for fill in the core of the park. The proposed improvements will be designed using the appropriate details in the San Diego Regional Standard Drawings (SDRSD) and the City of La Mesa Standard Drawings.
NV5 will support the Landscape Architect design efforts and will provide the required grading for the features designed by the Landscape Architect. This work will include preparation of grading plans, showing the location and alignment of the proposed trail. The design layout will include horizontal and vertical alignment data, spot elevations at critical points, longitudinal and transverse slopes along the trail, proposed contour lines, and limits of grading. We will show existing wet and dry utilities on the plan view based on the available record drawings received NIVl5
December 15, 2021
and supplemental surveys, if applicable. NV5 will prepare and add details for the proposed trail cross section and ADA-compliant handrails.
2.2 Preparation of 100% Opinion of Probable Construction Cost- NV5 will prepare quantities and develop a 100% Opinion of Probable Construction Cost for the related pay items of this task.
2.3 Perform QA/QC - NV5 will perform QA/QC reviews of the design drawings, quantities and 100% Opinion of Probable Construction Cost in accordance with NV5's formal QA/QC process prior to 100% design submittal to the City.
2.4 Mini-Amphitheater Concept Design - The design services for this task by Landscape subconsultant will include one site walk to review existing conditions and determine location of mini-amphitheater. Additional services would include concept development of the proposed amphitheater to determine layouts for walkways, walls, access points, bench seating, stage, conceptual grading, surface materials, capacity, and accessibility concepts (ADA Ramps, steps & handrails design by NV5).
Deliverables and coordination would include:
• Attend (1) On-site Inventory/ Review Meeting
• Amphitheater Concept Design Plan (1 Sheet) to show seating, access, grading design, wall or slope design, coordination with NV5.
Task 3. DRAINAGE CHANNEL ENHANCEMENT
3.1 Drainage Channel Preliminary Concept Design - The landscape sub-consultant will prepare three concept sketches for channel enhancements (high/medium/low construction cost/ value options). Tasks will include a brainstorming session with the City to develop ideas, possible wetlands, historical, and interpretive opportunities, and features that may include a series of terraces (similar to San Luis Obispo creek), hanging gardens, walkways, short walls, seating areas, materials, etc. Consultant will provide conceptual layout and grading design, 3D modeling, and 3D color graphics for each alternative. 3D modeling will show only immediate surroundings (10' from edge) of the drainage channel and not the entire limits of the park. 3D modeling graphics are intended for use in City Staff review and Public presentations to convey the ideas. The Landscape Architect will attend two progress meetings and one public meeting during the course of the preparation of these alternatives. • (2) On-site Inventory/Meetings (Pre-Concept development; Confirm preferred alternatives improvements layout)
• (1) Charette Meeting with City Staff, (1) Review meeting • (3) Alternatives of Channel Concept Design Ideas (3D Models, Color Graphics) • (2) Concept Boards (Architectural Materials, finishes, Concept Images, Plant Materials) • (1) Coordination/Design Review Meetings
Task 4. TIMBER INVENTORY AND SALVAGE PLAN
4.1 Tree Inventory and Salvage Plan - The Landscape sub-consultant will attend an existing tree inventory to be coordinated by the City Staff and timber salvage contractor. Tree sections to be salvaged for reuse will be numbered, photographed and shown on a 'Timber Salvage Plan' with a key and legend as to what tree sections will be cut/ fabricated to specific dimensions & sizes for use as 'natural play area' climber features. Climber units for other City parks will be specified with general sizes and will not be site specific. Deliverables as follows:
• (1) On-site Tree Inventory/Meeting
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December 15, 2021
• Timber Salvage Plan (Climbing structures), showing Quantities, Size/Diameter, Type, Site preparation (1 Sheet)
Task 5. LANDSCAPE CONCEPT PLAN UPDATE
5.1 Landscape Concept Plan Update - The landscape sub-consultant will revise the rendered concept plan to include all updated improvements including the additional enhancement features throughout the park and east slope. Additional East slope trails, natural play areas and drainage channel enhancement features shall be shown with the preliminary conceptual design level base on information as available. Concept plan update shall include:
• CAD base updating
• Color Render Revisions
• Additional Notes and Call-outs
• Updated Concept Plan Deliverable (hardcopy and digital) Task 6 through 10 were not used
Task 11 PROJECT MANAGEMENT AND COORDINATION
11.1 Project Management and Coordination - This work will consist of general management of the project, the design team, and coordination of design activities. Additionally, it includes coordination with the client, management of the scope, schedule and budget, timely submittal of the required deliverables, and review and submittal of invoices.
11.2 Project Meetings - This task will include meeting with the client and design team. We anticipate having six (2) meetings at 2 hours each.
11.3 Quality Assurance - The Quality Assurance (QA) manager will review the QC activities to verify that they were completed in accordance with the NV5's Quality Management plan. 100% Design Deliverables:
• 100% Design Drawings (Civil for task 2 above)
• 100% Quantities and Opinion of Probable Construction Cost • Three (3) Preliminary Concept Channel Enhancement drawings, and final plans • Concept Plan Update (hard copy and digital)
• Alternatives of Channel Concept Design Ideas (30 Models, Color Graphics) • Concept Boards (Architectural Materials, finishes, Concept Images, Plant Materials) • Timber Salvage Plan
The 100% drawing package resulted from completion of the tasks above will be submitted to the City for their review. Upon addressing the City comments after one review cycle NIVIS
December 15, 2021
Assumptions and Exclusions:
Survey
1. Any services not specifically included in this proposal are excluded.
2. This proposal and fee presume that we will be allowed access to the site during normal working hours.
3. This proposal excludes utility mark-out. Only surface appurtenances of existing utilities will be surveyed.
4. Boundary line locations will be shown from GIS locations only. Existing monuments will be tied as to minimally constrain the resulting land net. This mapping is for informational purposes only and does not reflect a full boundary survey.
5. Filing/recording any Records of Survey or Corner Records is excluded from this proposal.
6. Plotting of easements is excluded from this proposal.
7. Any item not specifically included in this proposal is specifically excluded.
Proposed Compensation:
The following include the tasks described above with their respective estimated fee. For detail hours and rate summaries, please see attached Fee Summary Chart.
FEE$$
Task 1. Survey .................................................................................................................. $12,232.00 Task 2. East Trail and Mini-Amphitheater Concept Design ........................................... $19,050.00 Task 3. Drainage Channel Enhancement ..................................................................... $11,014.00 Task 4. Timber Inventory and Salvage Plan .................................................................... $ 3,465.00 Task 5. Concept Plan Update .......................................................................................... $ 728.00 Task 6 through 10 were not used .................................................................................. $ 0.00 Task 11. Project Management and Coordination ......................................................... $ 3,336.00 Total Fee (including other direct costs) $49,825.00
Proposed Schedule:
1. City authorize an initial $49,825.00.
2. NV5 Notice-to-Proceed (NTP)
3. December 2021, to January 21, 2022 - Design Completion.
NIVIS
December 15, 2021
Exhibit "A"
NIVl5
NVS
Task Description
Task 1, SURVEY
1.1 Project Set Up Coordination and Control Survey
1.1.1 Project Set Up and Coordlnatlon I
1.1.2 Control Survey I
1.2 Topographic Survey
1.2.1 Set Up for Reid Crew I
1.22 Tope Survey I
1.3 Drafting, Report, Project Management and QA/QC
1.3.1 Process Survey Data
1.3.2 Drafting
1.3.3 Site Check
1 .3.4 Prepare Baso Map
t.3.5 Projecl Management and QA/QC
Task 1. Subtotal
Task 2, EAST TRAIIJMIN~AMPHITHEATER CONCEPT DESIGN
2.1 Prepnratlon or 100"/ .. Design Drawings for Sldewnlk. ADA Ramps and East Trail
2.2 Preparation ol 100% Opinion of Probablo Construction Cost
2.3 Perform QA/QC
2.4 Landscapo Design
Task 2. Subtotal
Task 3, DRAINAGE CHANNEL ENHANCEMENT
3.1 Drainage Channel Preliminary Concept Plans (3 Concepts) Task 3. Subtotal
Task 4, TREE TIMBER INVENTORY AND SALVAGE PLAN
4.1 Tree Timber Salvage Inventory and Salvage Plan
Task 4. Subtotal
Task 5, CONCEPT PLAN UPDATE
5.1 Landscapo • Concept Plan Update
Task 5. Subtotal
Task 6 through 10 w ere not used
Not Used
Task 6 - 1 O. Subtotal
Task 11. PROJECT MANAGEMENT AND COORDINATION
11.1 Prolect Management and Coordination
11.2 Prolect Meellngs (6 meetings at 2 hours each)
11.3 Quality Assurance
T3sk 11. Subtotal
..,_.n"'nu IUIAL
Total of Labor for Each Discipline, and Management Fee
TOTAL OOCs Per Each Discipline
City Of La Mesa
Collier Park Phase II • Phase 1 of Additional Requested Services Fee Summary NVS Inc.
December 15, 2021
Hours by Staff Level with Billing Rate
NVS
Prolect Manaciement Field Survey Drainage/Hydrology
t t ::, t C ~ D
t f I I C
-Ii ]' ... :i ~ .. " c on I ~. " " c C ::; l ~ }] D g ~ ~ ~ g j " i: ~ . g 1! 0 ] ;;; Q f .. .. ~:; IC ,;: ::; 11 ~'1 ;§' Ii ::; ::; ~ $251 $206 $206 $195 $160 S126 $301 S95 $247 S206 $170 $160 $95 , I I I I 2 I I I 2 I I I 4 I I I
I 1 I I I I I I
I I I I 16 I I I I
1 10 20
2 1
1 1
0 0 2 6 12 20 20 2 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
I I I I I 0 0 0 I 0 I 0 I 0 0 0 0 I 0 I 0 I 0 I 0
I I I I I I I I 0 0 I 0 I 0 I 0 I 0 0 0 0 I 0 I 0 I 0 I 0
I I I I I I
0 0 I 0 I 0 I 0 0 0 0 0 0 I 0 I 0 I 0
I I I I I I 0 0 I 0 I 0 0 0 0 0 0 0 I 0 I 0 I 0
11 4
1 0 16 0 0 0 0 0 0 0 0 0 0 0
0 10 2 6 12 20 20 2 0 0 u u u
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$40 I I $100
SUB
Landscape e Civil/Roadway Architecture • " C e ~ t e.
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$195 ,=
$160 $142 I- 5 ~
I I 3 $396
I 6 $ 1,594
I I 1 $195
I I 16 $4,816
1 S195
30 $4,120
2 $390
1 $160
2 $366
0 0 0 so 62 so $12,232
8 70 78 $11,500
3 3 6 $1,011
3 3 6 $1,011
$5,528 0 $5,528
14 0 76 $5,528 90 so $19,050
I $11,014 0 $11,014
I 0 0 0 $11 ,014 0 $0 $11,014
I $3,465 0 $3,465
I 0 0 0 $3,465 0 so $3,465
$728 0 S728
0 0 0 $728 0 $0 $728
I 0 $0
0 0 0 so 0 so $0
11 $2,266
4 $40 $864
$206
0 0 0 $0 15 $40 $3,336
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I
December 15, 2021
Philip R. Kern, PE
Engineering Project Manager
City of La Mesa
8130 Allison Avenue
La Mesa, California 91942
Subject: Collier Park Phase 2 - Proposal for Phase 2 of Additional Requested Tasks Dear Philip:
NV5
NV5, Inc. (NV5) is pleased to submit our proposal for the phase 2 of additional requested tasks for Collier Park Phase 2 Project based on your request on Monday, November 15, 2021.
This proposal includes the estimated effort to provide the required studies, constructions documents, and specifications associated with the new requested tasks.
This proposal is divided into four sections:
1. Detailed Scope of Services
2. Additional Services Offered (Construction Support Services)
3. Assumptions and Exclusions
4. Proposed Compensation
If the enclosed proposal meets with your approval, please provide us with a Service Authorization Order under the terms and conditions of our existing on-call agreement (RFQ 18-15) with the City of La Mesa, dated December 11, 2018. This proposal is good for 90 days.
We appreciate the opportunity to provide this proposal and look forward to our continued working relationship with you. Please feel free to call me at (858) 385-2171 if you have any questions.
Sincerely,
NV5, Inc.
Senior
~~E Project Manager
P27521-0001380.00
Attachments:
Exhibit "B" - Palm Avenue Survey Area
Exhibit "C" - RR Depot Survey Area
/ ---~
s.
l._ PerazaJ :£ ~ ?f
Assistant Regional Manager
15092 Avenue of Science, Suite 200 I San Diego, CA 92128 I www.NV5.com I Office 858.385.0500 I Fax 858.385.0400
December 15, 2021
Background:
The City of La Mesa, prior to this request had approved and awarded the following contract items for Collier Park Phase 2 Project to NV5:
Original Contract Amount for Preliminary Engineering
Change Order No. 1 for Preparation of 60% and 100% Design Change Order No. 2 for Additional Engineering Design Services Contract Total
$ 49,898.00
$ 144,596.00
$ 24,922.75
$ 219,416.75
Per your request on Wednesday, December 1, 2021, we are providing our original proposal for Collier Park Phase 2 additional requested services, dated December 24, 2021, in two phases. This proposal is for the phase 2. It is our understanding that the City will bid these design packages as additive alternates to the Collier Park Phase 2 Renovation Project. The following is the detailed scope of work for phase 2.
Detailed Scope of Services:
Task 1. SURVEY (Palm Avenue and Railroad Depot)
NV5 will perform a field topographic survey of Palm Avenue between the Pasadena Avenue to Lemon Avenue as shown on the attached Exhibit "B", and the area adjacent to La Mesa Railroad Depot Museum as shown on Exhibit "C". NV5 will prepare an AutoCAD/Civil 3D drawing of planimetrics and an AutoCAD/Civil 3D surface based on the survey for each area. The survey will be based on existing published horizontal and vertical control data. Boundary lines will be based on record mapping information only.
1.1 Project Set Up, Coordination and Control Survey-A NV5 survey crew will perform ties to existing established horizontal and vertical control networks to be provided by the Client prior to work commencing, unless already provided. Those ties will be used to tie the work performed as part of this scope to work previously performed by others. In the event that the existing control is found to be deficient, NV5 will notify the City and work will be paused until further direction is provided. This task will include the following subtasks:
1.1.1 Project setup and coordination
1.1.2 Control Survey
1.2 Topographic Survey-A NV5 survey crew will perform a field topographic survey of the Palm Avenue (between Pasadena Avenue to Lemon Avenue) as shown below in yellow on Exhibit "B", and the area adjacent to the railroad museum for reconstruction of the drinking fountain as shown in yellow on Exhibit "C". The street will be surveyed from back of walk to back of walk across the street at+/- 25-foot intervals, and the proposed location for the drinking fountain reconstruction at La Mesa Railroad Depot. This task will include the following subtasks:
1.2.1 Set up for field survey
1.2.2 Topographic Survey
Surveys will include the following:
• Hardscape surfaces including walkways, paths, and changes in surface materials. • Top, flow line, and lip of gutter for curbs.
NIVl5
December 15, 2021
• Visible aboveground utilities, including vaults, meters, freestanding equipment, manholes, and valves.
• Storm drain inlets and outlets.
• Fire Hydrants, PIVs, and fire department connection(s). • Fences and walls.
• Spot elevations at observed grade breaks and at sufficient intervals to create the surface with contour lines at a one-foot interval.
• Tree trunks for trees over six inches in diameter.
• Outlines of landscape areas.
• Roadway paint striping.
1.3 Drafting and Base Drawings - NV5 will create and deliver an AutoCAD/Civil 3D drawing including planimetrics and the points as collected by field survey. NV5 will perform QA/QC and will provide project management at all phases. This task will include the following subtasks:
1.3.1 Process Survey Data
1.3.2 Drafting
1.3.3 Site Check
1.3.4 Prepare Base Map
1.3.5 Project Management and QA/QC
Accuracy- Horizontal and vertical accuracy of survey points will be +/-0.03'. Contours will have an accuracy appropriate to a one-foot contour interval, i.e., +/-1.0 feet.
Task 2. EAST TRAIL (BUTTERFLY/ HUMMINGBIRD GARDEN TRAIL), ADA RAMPS AND SIDEWALK
ALONG SOUTH SIDE OF PASADENA AVENUE
This task includes the design effort associated with the preparation of design drawings for curb returns and ADA ramps at intersection of 4th Street and Pasadena, and the sidewalk along south side of the Pasadena Avenue from the south ADA curb return to the existing pedestrian bridge east of the drainage channel in Collier Park. It also includes design of the Butterfly/Hummingbird Garden and its associated landscaping and irrigation.
2.1 Through 2.4 (completed in phase 1)
2.5 Preparation of 100% Design Drawings for Sidewalk and ADA Ramps- NV5 will prepare 100% design drawings and details for the proposed sidewalk along south side of Pasadena Avenue and two ADA ramps for the curb returns at the intersection of Pasadena and 4th Street. The sidewalk will connect the south curb return to the existing bridge at east side of the drainage channel. The design drawings will include a plan and profile sheet for the sidewalk and a detail sheet for the ADA ramps for south and north curb returns.
2.6 Preparation of 100% Opinion of Probable Construction Cost- NV5 will prepare quantities and develop a 100% Opinion of Probable Construction Cost for the related pay items of this task.
2.7 Perform QA/QC - NV5 will perform QA/QC reviews of the design drawings, quantities and 100% Opinion of Probable Construction Cost in accordance with NV5's formal QA/QC process prior to 100% design submittal to the City.
NIVl5
December 15, 2021
2.8 Mini-Amphitheatre Final Construction Design and landscaping The design services would include the design of planting and permanent irrigation systems along the pedestrian path from 4th Avenue down to the park. The planting design would include selecting Butterfly/Hummingbird Garden plant materials for placement along the trail to provide a colorful habitat from the fall through spring. Services would include determining anticipated walkway alignment, limits of garden plantings, location of irrigation systems supply. Amphitheater design is included in this scope. Deliverables and coordination would include:
• Prepare Planting Plan & Legend (including hydroseed mix, seed, fiber content, fertilizers, soil amendments, selection of materials and application rates based on the severity of slopes anticipated for the construction of the trail)
• Prepare Irrigation (spray) Plan, Legend & Water Calculations • Prepare Plant Materials Interpretive Signage Graphics (Images, Plant Names, Notes) • (1) Design review meeting+ Revisions
• Cost Estimate
Task 3. DRAINAGE CHANNEL ENHANCEMENT
This task requires preparation of 100% design drawings for the preferred alternative that is selected in Phase 1, Task 3.1 Drainage Channel Preliminary Concept Design. NV5 will use the survey base drawing that was prepared in Phase 1, Task 1 Survey, to complete the 100% design drawings for the enhanced channel.
3.1 Drainage Channel Preliminary Concept Design (completed in Phase 1)
3.2 Hydraulic Analysis and Recommendations - NV5 will conduct a hydraulic analysis using the flows from the existing drainage reports prepared by PSOMAS on January 31, 2011, and Snipes-Dye on March 26, 2012. These analyses will be performed using the guidelines defined in the County of San Diego Hydrology Manual (dated June 2013) and Hydraulics Design Manual (dated September 2014). This task includes hydraulic calculations for the channel and storm drain improvements.
Hydraulic analyses will be performed for the stormwater conveyance system from the upstream limit of Pasadena Avenue to approximately 220 feet downstream to an existing inlet structure located at the end of the channel.
City of La Mesa will provide NV5 with the as-built plans of the storm drain system in order to perform a comprehensive hydraulic study, more specifically to provide a downstream reach boundary condition. If as-built plans are not available, the storm drain hydraulic analysis will assume a downstream hydraulic grade line (HGL) as the downstream reach boundary condition.
NV5 will use HEC-RAS to set up an existing conditions model for the channel incorporating new topography. NV5 will modify the existing conditions model to evaluate one (1) alternative for the proposed conditions.
NV5 will provide the results of the study and will recommend improvements to the channel and existing inlet at the downstream end of the channel.
NV5 will prepare a letter report summarizing the hydrology and hydraulic analyses findings.
Hydraulic work maps will also be prepared under this task. This study will include:
• Text describing background, methodology, and findings NIVl5
December 15, 2021
• Hydraulic calculations
• Hydraulic work maps
City will Provide:
• Available stormwater conveyance facility as-built plans from Pasadena Avenue to southerly park boundary.
3.3 Preparation of 100% Detail Drawings for Selected Concept- NV5 will prepare 100% detail drawings for the outlet per the recommended revisions along with a grading plan for the selected preferred concept.
3.4 Preparation of 100% Opinion of Probable Construction Cost - NV5 will prepare quantities and develop a 100% Opinion of Probable Construction Cost for the related pay items for task.
3.5 Perform QA/QC - NV5 will perform QA/QC reviews for the design drawings, quantities and 100% Opinion of Probable Construction Cost in accordance with NV5's formal QA/QC process prior to 100% design submittal to the City.
3.6 Final Construction Design - The landscape sub-consultant will prepare final construction drawing plans, specs and estimated costs (landscape elements) for the preferred alternative selected during Phase 1, Task 3.1. Task will include preparation of two (2) sections. Task deliverables shall include the following:
• Construction Plan + Legend (1 Sheet)
• Construction Details (Materials, Sections, Elevations, Wall, Boulders, Cobble) (1 Sheet) • Planting Plan+ Legend (1 Sheet)
• Irrigation Plan, Legend & Water Calculations (1 Sheet) • Cost Estimate
Task 4. TIMBER INVENTORY AND SALVAGE PLAN
4.1 Tree Inventory and Salvage Plan (Completed in Phase 1)
4.2 Concept Design & Construction Documents - Using the Timber Salvage Plan developed in Phase 1, Landscape sub-consultant will design and develop construction documents for the Nature Exploration units using salvaged timber pieces inventoried. Units will be located on the construction documents as climbing units or as site bench furnishings at Amphitheater or Natural Exploration Areas within the eastern part of the park. Landscape sub-consultant will identify on the plans all suitable areas on the east slopes for the proposed enhancements for City review and confirmation for inclusion in the final construction documents. RES staff will provide the following deliverables:
• (1) Nature Exploration Area Conceptual Design/ Plan (Includes research) (1 Sheet) • (1) Design Review Meeting
• Salvaged Timber Furnishings (Design, Fabrication Coordination, Pricing) • Construction Plan and Details (timber structure connections/securing, furnishings) • Cost Estimate
NIVIS
December 15, 2021
Task 5. SIMULATION AND PREPARATION OF PRESENTATION GRAPHICS FOR COLLIER PARK PHASE 2
IMPROVEMENTS
5.1 Landscape Concept Plan Update (completed in Phase 1)
5.2 Simulation and Presentation Graphics - The landscape sub-consultant will prepare visualization graphics showcasing the park improvements to be included as part of the Phase 2 park development. The graphics are intended to highlight key areas of the park including the plaza area, play area, tennis/pickleball court, shaded group picnic area and open play grass area. The landscape sub-consultant will build a 3D model, setup textures; add park features and context elements before rendering and post-processing each image.
As an additional service, the landscape sub-consultant may provide additional views to capture more areas of the park on a price per image structure. The CAD development of the 3D base, 3D model, textures and context for the production of the visualizations will include:
• CAD base 3D setup (layer purge, layer setup, block creation) • 3D Model Setup (layer setup, texture mapping)
• 3D Model Build (sweep setup, terrain refinement, stairs, ramps, railing, limited Pl1ase 1 context)
• Post-Modeling Development (context elements, plantings, lighting) • Post-Processing/refinement offinal views
Six (6) views to include the Main/Entry Plaza, Spring House & Plaza, Pickleball Courts from the southwest corner of the park, play area from the east side, plus two additional views to be determined.
This Task can be performed after the Bid Set Documents are completed.
Task 6. OFFSITE FIBER OPTIC CONDUIT INSTALLATION PLAN
This task requires preparation of design drawings for installation of a fiber optics conduit along the east side of Palm Avenue between the intersections of Pasadena Avenue and Lemon Avenue.
Based map prepared and provided by survey will be used for preparation of the drawings.
6.1 Preparation of 100% Design Drawings - NV5 will prepare 100% design drawings for a narrow trench along the east side of Palm Avenue between the intersections of Pasadena Avenue and Lemon Avenue, for installation of a fiber optics conduit. These sheets will be prepared on an AutoCAD base drawing provided by NV5. The City will provide the existing utility drawings for this section. The drawings will include the locations of the existing utilities, the proposed trench and the pull boxes.
6.2 Preparation of 100% Opinion of Probable Construction Cost - NV5 will prepare quantities and develop a 100% Opinion of Probable Construction Cost for the related pay items of this task.
6.3 Perform QA/QC - NV5 will perform QA/QC reviews for the design drawings, quantities and 100% Opinion of Probable Construction Cost in accordance with NV5's formal QA/QC process and prior to 100% design submittal to the City.
NIVIS
December 15, 2021
Task 7. COLLIER PARK HISTORICAL INTERPRETATIVE WALK PROGRAM & "TREASURE TRAIL" 7 .1 Preparation of 100% Civil Drawings and Grading Plan for Treasure Trail - NV5 will prepare 100% design drawings and grading plan for the proposed treasure trail. The plans will be prepared per the Landscape Architect drawings scales.
7.2 Preparation of 100% Opinion of Probable Construction Cost- NV5 will prepare quantities and develop a 100% Opinion of Probable Construction Cost for the related pay items for task.
7.3 Perform QA/QC - NV5 will perform QA/QC reviews for the design drawings, quantities and 100% Opinion of Probable Construction Cost in accordance with NV5's formal QA/QC process prior to 100% design submittal to the City.
7.4 Historical Interpretive Walk - The Interpretative Walk will provide visitors the opportunity to explore the parks history using QR codes to access historical and contemporary information using personal devices. Two QR code signs would be placed at key park entrances explaining the program and presenting the QR codes and link to historical or cultural data about the history of Collier Park, the natural spring, the Spring House, bottling facility, etc. The landscape sub-consultant staff will design and indicate the locations for the QR signage for eight (8) stations on the construction documents. QR code linked website and content would be setup and managed by others (i.e., LM Historical Society, or City of La Mesa). The landscape subconsultant deliverables will include:
• Research and Coordination with La Mesa Historical Society (QR code setup, Historical Content, Website setup/management)
• Collier Park QR Code Program Establishment (Content Topics List, Coordination/Handoff with Program Steward (LM Historical Society), Signage specification • Signage Design (Theme, Content, Layout) and Construction Details (Signage, Elevation, Materials)
Note: QR Code Linked Website Design, Content and Hosting to be done by others
7.5 "Treasure Trail" - The Treasure Trail is intended as a 'seek and find' hunt for creature and artifact emblems throughout the park for visitors to discover within the park. Centrally placed signage (2 signs) would give park visitors descriptions of the emblems to look for which would be permanently in-laid within the park walkways, walls, curbs, boulders, and steps. The emblems would consist of depictions of animals, plants, and artifacts that pay homage to the park's flora/fauna typologies. The landscape sub-consultant will design and coordinate the fabrication of the emblems to be used. The landscape sub-consultant will prepare and coordinate the following:
• Decorative Emblems Design and Details (Research, Materials, Design, Fabrication Coordination, Placement, Pricing)
• Signage Design (Theme, Content, Layout, Detail)
• Construction Plan Layout and Legend (1 Sheet)
• Cost Estimate
Task 8. PICKLE BALL SHADE DETAIL COORDINATION
8.1 Coordination - The landscape sub-consultant will coordinate the addition of (2) additional shade sail structures over the Pickleball seating areas and will include:
• Base plan update to show shade structure on plan (diagrammatically, no detail drawings) • Specifications coordination/delivery to the City staff NIV\5
December 15, 2021
• Coordinate shade model, drawings, and costs from manufacturer • Final manufacturer model to be determined by contractor's submittal.
Task 9. HISTORIC DRINKING FOUNTAIN RECONSTRUCTION
9.1 Utility Research - NV5 will perform utility research and contact wet and dry utility companies with facilities within the footprint of the new proposed location for the fountain reconstruction.
NV5 will collect the as-built drawings and the existing utility information and will include them in the base drawing for use in design.
9.2 Civil Grading and 100% Site Drawing - NV5 will prepare a grading plan and an ADA Site design drawing for installation of a concrete slab to receive the historical drinking fountain as it being reconstructed in its new location near the railroad Depot. The plans will include existing utilities and notes for removal of existing hardscape and landscape when needed. This task will require researching the existing wet and dry utilities.
9.3 Preparation of 100% Opinion of Probable Construction Cost- NV5 will prepare quantities and develop a 100% Opinion of Probable Construction Cost for the related pay items for task.
9.4 Perform QA/QC - NV5 will perform QA/QC reviews for the design drawings, quantities and 100% Opinion of Probable Construction Cost in accordance with NV5's formal QA/QC process prior to 100% design submittal to the City.
9.5 Landscape Design - Landscape sub-consultant will prepare design documents detailing the construction of a historically correct fountain based on historical records of the original fountain once located at the La Mesa Railroad Depot. The landscape sub-consultant staff shall coordinate with the City and La Mesa Historical Society to obtain all available plans and images of the original drinking fountain for review in preparation of the construction plans for the new fountain. The landscape sub-consultant will thoughtfully select construction materials to honor the original design intent and best replicate the drinking fountain. Construction details shall also indicate all necessary water supply lines and drainage for this functional drinking fountain.
Drinking fountain coordination and improvements will include:
• One (1) Site Inventory/Meeting
• Research and Coordination (Fountain Construction, Historical Society Info, Site Survey) • Preparation of Construction Plan and Legend (Indicating Architectu ral Materials/ Finishes) • Preparation of Construction Details (Section, Elevation, Water Supply & Drainage) • Conduct ADA Review (HI/LO, Compliance) and Revisions (ADA Site Design by NV5) • Cost Estimate
Task 10. CIVIL AND LANDSCAPE SPECIFICATIONS SUPPORT
10.1 Specification Preparation Support By Civil Team - NV5 will provide 28 hours of support to the City staff during preparation of the project specifications to be used in the final Bid documents.
The support will cover all the civil related items.
10.2 Specifications Preparation Support by Landscape Architect - The landscape sub-consultant will provide 34 hours of support to the City staff during preparation of project specifications NIVl5
December 15, 2021
for use in the final bid documents. Specification preparation would include the following spec sections:
• Construction Materials/Installation
• Irrigation Equipment/Installation
• Planting Materials/Installation
Task 11. PROJECT MANAGEMENT AND COORDINATION
11.1 Project Management and Coordination - This work will consist of general management of the project, the design team, and coordination of design activities. Additionally, it includes coordination with the client, management of the scope, schedule and budget, timely submittal of the required deliverables, and review and submittal of invoices.
11.2 Project Meetings - This task will include meeting with the client and design team. We anticipate having six (6) meetings at 2 hours each.
11.3 Quality Assurance - The Quality Assurance (QA) manager will review the QC activities to verify that they were completed in accordance with the NV5's Quality Management plan.
11.4 Final Mylar Plan Plotting - The final drawings that are prepared will be included in the bid package with the original Collier Park Phase 2 plans for advertisement. The final bid set will be printed on Mylar prior to submittal to the City. The amount of fee shown for this task is an estimated allowance for printing of this set in Mylars to be provided by outside services. 100% Design Deliverables:
• 100% Design Drawings (Civil, and Landscape) for various tasks above. • 100% Quantities and Opinion of Probable Construction Cost • 100% Quantities and Opinion of Probable Construction Cost • 100% Channel Enhancement drawings, and final plans
• Final Hydraulic Study and Recommendation Report
• 30 modeling (6 views)
• Specification Support Documents
The 100% drawing package resulted from completion of the tasks above will be submitted to the City for their review. Upon addressing the City comments after one review cycle, the resulted final drawings will be combined with the previously prepared PS&E package for Collier Park Phase 2. The new bid package will be used by the City to advertise and award the construction contract.
NIVl5
December 15, 2021
Assumptions and Exclusions:
Survey
1. Any services not specifically included in this proposal are excluded.
2. This proposal and fee presume that we .will be allowed access to the site during normal working hours.
3. This proposal excludes utility mark-out. Only surface appurtenances of existing utilities will be surveyed.
4. Boundary line locations will be shown from GIS locations only. Existing monuments will be tied as to minimally constrain the resulting land net. This mapping is for informational purposes only and does not reflect a full boundary survey.
5. Filing/recording any Records of Survey or Corner Records is excluded from this proposal.
6. Plotting of easements is excluded from this proposal.
7. Any item not specifically included in this proposal is specifically excluded.
Proposed Compensation:
The following include the tasks described above with their respective estimated fee. For detail hours and rate summaries, please see attached Fee Summary Chart.
FEE$$
Task 1. Survey .................................................................................................................. $13,367.00 Task 2. East Trail/Amphitheater Design (Butterfly/Hummingbird Garden Trail) ......... $16,567.00 Task 3. Drainage Channel Enhancement ..................................................................... $31,871.00 Task 4. Tree Inventory and Salvage Plan ....................................................................... $13,288.00 Task 5. Simulation and Preparation of Publication Graphics.................................... $ 8,085.00 Task 6. Offsite Fiber Optics Conduit Installation Plans ................................................. $ 7,808.00 Task 7. Collier Park Historical Interpretive Walk Program & Treasure Trail ................ $16,575.00 Task 8. Pickle Ball Shade Detail Coordination ............................................................ $ 413.00 Task 9. Historic Drinking Fountain Reconstruction ....................................................... $19,936.00 Task 10. Civil and Landscape Specifications Support ................................................. $11,114.00 Task 11. Project Management and Coordination ......................................................... $11,340.00 Total Fee (including other direct costs) $150,364.00
Schedule:
Per our meeting held on November 15, 2021, it is our understanding that the City's intends to:
1. City Council Approval on Tuesday, January 11, 2022.
2. NV5 Notice-to-Proceed (NTP) on Wednesday, January 12, 2022.
3. January 12, 2021, to February 23, 2022 - Design Completion.
4. February 23, 2022, to March 1, 2022 - Completion of Bid Package.
5. March 1, 2022, to March 31, 2022 Advertisement.
NIVIS
December 15, 2021
Exhibit "B"
NIVIS
December 15, 2021
Exhibit "C"
Old Railroad Depot at City of
La Mesa
Need Survey Points and
T opo for the entire area
within the yellow perimeter at
this site.
NIVIS
NVS
Task Description
Task 1. SURVEY (Palm Avenue & RR Depot)
1.1 Project Set Up Coordination and Control Survey
1.1.1 Project Set Up and Coo<dination
1. 1.2 Control Survey
1.2 Topogr::iphlc Survey
1.2.1 Sot Up 1cr Field Crow
1.2.2 Tope Survey
1.3 Or:,fllng, Report, Pro]oct M:m.igomont :md QA/QC
1.3.1 Process Survey Data
1.3.2 Dratting
1.3.3 SIie Check
1.3.4 Prepare Base Map
1.3.5 Project Management and QA/QC
Task 1. Subtotal
City Of La Mesa
Collier Park Phase II - Phase 2 of Additional Requested Services Fee Summary NVS Inc.
December 15, 2021
Hours by Staff Level with Bllllng Rate
NVS
Project Manaaement Fleld Survey Drainage/Hydrology
f ~ I I I c C go ~ ~ ~ C J l " i C C • :'1 ~ 0 :, :, ,il c C ::. i fa ii ~ ; ~ ~ § .: :; ~ ~ . g ~ ] £ c • C ~.: ,;: Jl ::. ;l ~5 "! ;i: ~ ::. ::. "' $251 $206 $206 $195 $160 $126 $301 $95 $247 $206 $170 $160 $95 I 2 I I 3 I I I I
I 2 I 3 I I I I I
I 2 I I I I I
I I 20 I I I I
1.5 9 15
1.5 2
2 2
0 0 4 7 13 15 23 3 0 0 0 0 0
Task 2. EAST TRAIL(BUTTERFLY/HUMMINGBIRD GARDEN TRAIL), ADA RAMPS AND SIDEWALK ALONG SOUTH SIDE OF PASADENE AVENUE
2.1 Through 2.4 (compleled In Phase 1)
2.5 Preparation cl 100% Design Drawings for Sidewalk, ADA Ramp::
2.6 Preparallon cf 100% Opinion cl Probable Construction Cost
2.7 Perform QA/QC
2.8 Mini-Amphitheatre Final Construction Design and landscaping Task 2. Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0
Task 3. DRAINAGE CHANNEL ENHANCEMENT
3.1 Prellmlnary Concept Design (completed In Phaso 1)
3.2 Hydraulic Analysis and Aocommondations 50
3.3 Preparation cl tho 100% do!ail Drawings for Se!ectcd Concept
3.4 Preparation ot 100% Opln!on or Probable Construction Cost
3.5 Portorm QA/QC 4
3.6 Anal Construction Design
Task 3. Subtotal 0 0 0 0 0 0 0 0 0 4 50 0 0
Task 4. TIMBER INVENTORY AND SALVAGE PLAN
4, 1 (Completed In Phase 1) I I I
4.2 Concept Design and Construction Documents I I I Task 4. Subtotal 0 0 I 0 I 0 0 0 0 0 I 0 0 0 0 0 Task 5. SIMULATION AND PREPARATION OF PUBLICATION GRAPHICS
5.1 Concept Plan Update (Comp!oted in Phase 1) I I I 5.1 Landscape - Preparation or Publ!callon Graphics (3 0 Model) I I I Task 5. Subtotal 0 0 I 0 I 0 0 0 0 0 I 0 0 0 0 0
Task 6. OFFSITE FIBER OPTIC CONDUIT INSTALLATION PLANS
6.1 Preparation cl 100o/. doslgn Drawings I I I
6.2 Preparation ol 100o/. Opinion of Probable Construction Cost I I I
6.3 Porlorm QA/QC I I Task 6. Subtotal 0 0 I 0 I 0 0 0 0 0 0 0 0 0 0 Task 7. COLLIER PARK HISTORICAL INTERPRETATIVE WALK PROGRAM & TREASURE TRAIL 7 .1 Preparation ot 100% Clvll Drawings and Grading Plan tor the Treasure Trail I I I I
7.2 Preparation ol 100o/. Opinion of Probable Construction Cost I I I I I 7.3 Pertorm QA/QC I I I I SUB
landscape e
,; Civil/Roadway Architecture u
0 2. e ~ • . 2:- 0, C ,!l (/) . i1 ,a 0
C c :5 u g §
~ ~-e 0
J: ~ 1/)
'a • ~! c .i: -~ :I -~ u ... cii m ;;
$195 0 .c $160 $1 42 I- a ;§
I 5 $697
I 5 $1.293
I 2 $390
I 20 $6,020
2 $293
24 $3,330
2 $293
2 $320
4 $732
0 0 0 so 65 $0 $13,367
0 so
' 50 58 SS,660
3 3 6 $1,011
3 3 6 $1 ,011
$5,885 0 $5,885
14 0 56 $5,885 70 so $16,567
0 $0
50 $100 $8,600
12 32 44 $6,884
3 2 5 $869
2 4 10 $1,782
$13,736 0 $13,736
17 0 38 $13,736 109 $100 $31 ,871
I I 0 $0
I I I $13,288 0 $13,288
I 0 I 0 I 0 $13,288 0 $0 $13,288
I I 0 so I I $8,085 0 $8,085
0 I 0 I 0 $8,085 0 $0 $8,085
3 I I 40 I 43 $6,265
2 I I 2 I 4 $674
3 I I 2 I 5 $869
8 I 0 I 44 I $0 52 $0 $7,808
. Su "' .,, 3 I I 2 I 5 $869
2 I I 4 I 6 $958
NVS
Task Description
7.4 Landscape - HlS1orlcnl Interpretative Wal< Program
7.5 Landscape - Treasure Trail
Task 7. Subtotal
Tas k 8. PICKLE BALL SHADE DETAIL COORDINATION
B. 1 Landscape Coordlnatlon I
Task 8. Subtotal!
Task 9. HISTORIC DRINKING FOUNTAIN RECONSTRUCTION
9.1 u1mty Research
9.2 Clv!I Grading & 100% Site Design Drawing, and Utility Research
9.3 Preparation of 100% Opinion or Probable Construction Cost
9.4 Perform CNQC
9.5 Landscape
Task 9. Subtotal
Task 10. CIVIL AND LANDSCAPE SPECIFICATIONS SUPPORT
10.1 Civil Speclflcat!ons Preparation Support I 10.2 Landscape Speclf!catlons Preparation Suppon I Task 10. Subtotall Task 11. PROJECT MANAGEMENT AND COORDINATION
11.1 Project Mana.gomcnt and Coordination
11.2 Project Meetings (6 meetings al 2 hours onch)
11.3 Quality Assurance
11.4 Anal Mylar Plan Printing
Task 11. Subtotal
GRAND 1uTAL
Total of Labor for Each Discipline, and Management Fee I TOTAL ODCs Per Each Discipline I
City Of La Mesa
Collier Park Phase II - Phase 2 of Additional Requested Services Fee Summary NVS Inc.
December 15, 2021
Hours by Staff Level w1th Bllllng Rate
NVS
Project Manaaement Fleld Survev Drainage/Hydrology
l ~ I 1l, ! 0 ~ t 0 I ]' • c ~ f ] :, l ~. j :, ii "' al C ~ f 0 u ~ 0 ] t 0 • C ~ :t i g C "E 1 .; .;
;E.!! ,il .:; ;'\ ~ t~ ;le • .:; ~ -E C
$251 $206 $206 $195 $160 $126 $301 $95 $247 $206 $170 $160 $95 0 0 0 0 0 0 0 0 0 0 0 0 0
I I I I I I
0 I 0 0 0 I 0 I 0 I 0 I 0 0 I 0 0 0 I 0
0 0 0 0 0 0 0 0 0 0 0 0 0
4 I I I I I I I
I I I I I I 0 4 0 I 0 I 0 I 0 I 0 0 0 I 0 0 0 I 0
38 8
4 4 46 0 0 0 0 0 0 0 0 0 0 0
4 5D 4 7 13 15 23 3 0 4 50 0 0
:,11,~u4 I $13,367 :,s,~,4
$860 I $100
SUB
Landscape e
" Clvll/Roadway Architecture " C e t e.
0 ~
]' .; 0
~ c~ ~ 0 1:
]' Ce : ::, " § <'3~ i 0 u
" J: ~ (/)
~ ~~ ,:; .; c ~ .l! .:; ~ ~ ... w "iii
"' 0 ~
. ]i $195 $160 $142 I- 5 {!.
$4,565 0 $4,565
$5,143 0 $5,143
9 0 36 $9,708 45 $0 $16,575
I I I $413 0 $413
I 0 I 0 I 0 $413 0 $0 $413
16 16 $2,560
3 27 30 $4,419
2 2 4 $674
2 3 5 $816
$11.467 0 $11,467
7 16 32 $11,467 55 $0 $19,936
I 24 28 $5,504
I I $5,610 0 $5,610
I 24 I 0 0 $5,610 28 so $11,114
38 $7,828
8 $60 $1,708
4 $1,004
0 $800 $800
0 0 0 so 50 $860 $11,340
7s lb L UO ~oo,192 4i4 ~ ,nu $150,364
I $47,217 "oo,192 " SOU $ 150,364
I
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Reserves
I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose as docketed is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated.
Amount$
Purpose
Date
Fund _________________ _
Director of Finance
City of La Mesa
By
Unappropriated Reserves Available Balance $
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation as docketed can be incurred; that sufficient monies to meet the obligations are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn; and that said monies now actually in the treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered.
Amount Not to Exceed $200,189.00
City of La Mesa
Date: 01/06/2021 By: Scott Huth
Fund: Dept.I Activity:
306227 6830 $200,189.00 from Account 306227OT-6830 (amount available $230,000.00) OT
Purpose: Resolution Awarding Contract Change Order NO. 3 to NV5, Inc. For Additional Engineering Design Services for Collier Park Renovation Project. Phase 2.
CERTIFICATE NO. 1773
CITY OF
LAMESA
JE.WEL of the HILLS INTEROFFICE MEMO
DATE: January 6, 2022
TO: Mayor and Members of the City Council and Chair and Members of the Board of Directors for the La Mesa Public Financing Authority FROM: Tammi Royales, Director of Finance ~
VIA: Greg Humora, City Manager
SUBJECT: Basic Financial Statements a'nd Independent Auditor's Report for the City of La Mesa for the Year Ending June 30, 2021
(Consent item for the meeting of January 11, 2022)
Attached is a copy of the Basic Financial Statements and Independent Auditor's Report for the City of La Mesa for the Year Ending June 30, 2021. No exceptions were noted and the financial statements were prepared in accordance with generally accepted accounting principles. The annual audit was conducted in accordance with generally accepted auditing standards and procedures.
The City's Audit Committee met on December 14, 2021 to review the results of the audit and draft financial statements. Brianna Schultz from Rogers, Anderson, Malody & Scott presented the audit and indicated that the City has received an "unmodified" audit opinion from their firm. The Audit Committee approved forwarding the financial statements and audit on to the City Council.
This year's financial statements include the city's net pension liability and the addition of the net OPEB liability to· the Government-wide financial statements. Detailed information about both the net pension and net OPEB liability is included in the Notes to the Financial Statements and the Required Supplementary Information (RSI).
Also included with the financial statements are two letters required by Government Auditing Standards, and one letter describing procedures used in verifying the calculation of the Appropriation Limit. These letters are intended to provide additional information related to the audit itself directly to the Council.
The first letter is the Auditor's Communication with Those Charged with Governance.
The purpose of this letter is to allow the auditor to ,communicate directly with the City Council about the scope of the audit procedures performed, qualitative aspects of the city's accounting practices, any significant difficulties encountered during the audit, and any other significant matters that are not communicated in the audited financial statements.
The second letter is the Report on Internal Control over Financial Reporting and on Compliance and Other Matters. This letter describes the scope of the auditor's testing of internal control and compliance and the results of that testing.
CITY OF
LAMESA
JEWEL of the HILLS INTEROFFICE MEMO
The third letter is the Accountant's Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. The purpose of this letter is to outline the procedures applied to the Appropriation Limit worksheets in order to check for accuracy in the calculation of the city's Appropriation Limit (Gann Limit).
If you have any questions, please contact me at extension 122 or Lily Flyte, Senior Accountant, at extension 124.
Recommendation:
That the City Council and the City Council acting as the La Mesa Public Financing Authority accept the Basic Financial Statements and Audit Report for the City of La Mesa for the Year Ending June 30, 2021, as prepared and submitted by the firm of Rogers, Anderson, Malody & Scott.
Attachments:
A: Basic Financial Statements and Independent Auditor's Report for the fiscal year ended June 30, 2021
B: Auditor's Communication with Those Charged with Governance C: Report on Internal Control over Financial Reporting and on Compliance and Other Matters
D: Independent Accountant's Report on Agreed-Upon Procedures Applied to the Appropriations Limit Worksheet
City of La Mesa
La Mesa, California
Basic Financial Statements and
Independent Auditor's Report
For the Year Ended June 30, 2021
ROGERS, ANDERSON, MALODY & SCOTT, LLP
CERTIFIED PUBUC ACCOUNTANTS, SINCE ·1943
This page left intentionally blank.
CITY OF LA MESA
Basic Financial Statements
For the Year Ended June 30, 2021
Table of Contents
Independent Auditor's Report
Management's Discussion and Analysis (Required Supplementary Information) Basic Financial Statements
Government-Wide Financial Statements:
Statement of Net Position
Statement of Activities
Fund Financial Statements:
Governmental Fund Financial Statements:
Page
1 4
13 14
Balance Sheet 16
Reconciliation of the Governmental Funds Balance Sheet
to the Government-Wide Statement of Net Position 17
Statement of Revenues, Expenditures, and Changes in Fund Balances 18 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Government-Wide Statement of Activities 19
Proprietary Fund Financial Statements:
Statement of Net Position 20
Statement of Revenues, Expenses, and Changes in Fund Net Position 21 Statement of Cash Flows 22
Fiduciary Fund Financial Statements:
Statement of Fiduciary Net Position 23
Statement of Changes in Fiduciary Net Position 24
Index to Notes to the Basic Financial Statements 25
Notes to the Basic Financial Statements 27
Required Supplementary Information
Budgetary Information
Budgetary Comparison Schedule- General Fund
Budgetary Comparison Schedule- Housing Asset Fund Fund
Budgetary Comparison Schedule- Miscellaneous Grants Fund Schedules of Changes in Net Pension Liability and Related Ratios Schedule of Plan Contributions
Schedule of Changes in Net OPEB Liability and Related Ratios Schedule of OPEB Contributions
79 80
81 82
83 86
89 90
CITY OF LA MESA
Basic Financial Statements
For the Year Ended June 30, 2021
Table of Contents
Supplementary Information
Non-Major Governmental Funds:
Combining Balance Sheet
Combining Statement of Revenues, Expenditures,
and Changes in Fund Balances
Internal Service Funds:
Combining Statement of Net Position
Combining Statement of Activities, and Changes in Net Position Combining Statement of Cash Flows
Page
91 97
103
104
105
This page left intentionally blank.
Independent Auditor's Report
To the Honorable Mayor and Members of City Council
of the City of La Mesa
City of La Mesa, California
Report on the Audit of the Financial Statements
Opinions
We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of La Mesa, California (the City), as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents.
In our opinion, the accompanying financial statements present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2021, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Responsibilities of Management for the Financial Statements The City's management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
-1-
In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.
Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with GAAS, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.
• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, no such opinion is expressed.
• Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
• Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.
Emphasis of Matter
As discussed in Note 1 to the financial statements, the City adopted prov1s1ons of Governmental Accounting Standards Board Statement No. 84, Fiduciary Activities. Our opinion is not modified with respect to this matter.
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the required supplementary information, such as management's discussion and analysis and schedules listed in the table of contents be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context.
We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for -2-
consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The supplementary information listed in the table of contents are presented for purposes of additional analysis and are not a required part of the basic financial statements.
The accompanying supplementary information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information is fairly stated, in all material respects, in relation to the basic financial statements as a whole.
Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 17, 2021 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance.
f 7u.s, A-~a-, M~ .R. k tt, LLP.
San Bernardino, California
December 17, 2021
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CITY OF LA MESA
MANAGEMENT'S DISCUSSION AND ANALYSIS
For the Fiscal Year Ended June 30, 2021
As management of the City of La Mesa (City), we offer readers of these financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended June 30, 2021. We encourage readers to consider the information presented here in conjunction with the Basic Financial Statements and attached notes.
Financial Highlights
• The total assets and deferred outflows of resources of the City exceeded its liabilities and deferred inflows of resources (net position) by $158.1 million at the close of fiscal year 2020- 2021. Due to the implementation of GASB 68 and 75 and the additions of the City's long-term net pension liability and Other Post-Employment Benefits (OPES) liability onto the statement of net position, the City reported a negative unrestricted net position of $42.6 million. • The City's total net position decreased $1.0 million from the prior fiscal year. Even though the revenues increased, the recording of the long-term impacts of pension activities as required by GASS 68, resulted in an overall decline in net position. • At the close of the current fiscal year, the City's governmental funds reported combined fund balances of $74.6 million, an increase of $6.4 million from the prior year. Approximately 48.2% of this amount or $36.0 million is available for spending at the government's discretion (unassigned fund balance).
• At the end of the current fiscal year, the General Fund unrestricted fund balance (the total of the committed, assigned, and unassigned components of fund balance) was $36.6 million, or approximately 61.3% of budgeted general fund expenditures. • The City's capital assets (net of depreciation) increased by $2.9 million and total outstanding long-term debt decreased by $2.0 million during the current fiscal year.
Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements include three components: 1) government-wide financial statements, 2) governmental fund financial statements, and 3) notes to the financial statements.
This report also contains other supplementary information in addition to the basic financial statements themselves.
Government-wide financial statements. The Government-wide Financial Statements report information about the City as a whole, using accounting methods similar to those used by private-sector companies. The Statement of Net Position includes all of the City's assets and liabilities. All of the current year's revenues and expenses are accounted for in the Statement of Activities, regardless of when cash is received or paid.
The two Government-wide Financial Statements report the City's net position and how it has changed.
Net position - the difference between the City's assets and liabilities - is one way to measure the City's financial health, or position. Over time, increases or decreases in the City's net position are an indicator of whether the City's financial health is improving or deteriorating.
The Government-wide Financial Statements of the City are divided into two categories:
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CITY OF LA MESA
MANAGEMENT'S DISCUSSION AND ANALYSIS
For the Fiscal Year Ended June 30, 2021
• Governmental activities - Most of the City's basic services, such as police, fire, public works, community development, community services, and internal services are included here. Taxes, revenues from other governments and agencies, income from property and investments, grants and contributions, and charges for services finance most of these activities. • Business-type activities - The City charges fees to customers to cover the cost of certain services it provides. The City's wastewater operations is the business-type activity.
The government-wide financial statements include the City (known as the primary government) and the La Mesa Public Financing Authority, a separate legal entity for which the City is financially accountable.
The Public Financing Authority, although legally separate, functions for all practical purposes as a department of the City, and therefore has been included as an integral part of the primary government.
Fund financial statements. The Fund Financial Statements provide more detailed information about the City's most significant funds - not the City as a whole. Funds are accounting devices used by the City to keep track of specific sources of funding and spending for particular purposes.
Governmental funds. Most of the City's basic services are included in governmental funds. These funds are used to account for (1) cash and other financial assets that can readily be converted to cash, and (2) balances left at year-end that are available for future spending. Consequently, the Governmental Funds Statements provide a detailed short-term view that helps the reader determine the amount of financial resources that can be spent in the near future to finance the City's programs. The statements are presented on a modified accrual basis of accounting. Reconciliation between the long-term and shortterm focus of the Government-wide Financial Statements is provided following each statement.
Proprietary funds.
Services for which the City charges customers a fee are generally reported in proprietary funds.
Proprietary funds, like Government-wide Financial Statements, provide both long- and short-term financial information, and are presented on an accrual basis of accounting.
There are two types of propriety funds, enterprise funds and internal service funds:
Enterprise funds are used to report activities that provide business-type services, generally to external customers. City's wastewater operations fall under this criteria. In both the Government-wide Financial Statements and the Fund Financial Statements, these funds are shown under business-type activities. • Internal service funds are used to report activities that provide services and supplies for the City's other programs and activities, such as Employee Benefits, Workers' Compensation Insurance, Equipment Replacement, and Liability Risk Insurance. Because these services predominantly benefit governmental rather than business-type functions, they have been included with governmental activities in the government-wide financial statements.
Fiduciary funds. Included in fiduciary funds are private purpose trust funds. The private purpose trust funds were established in the wake of the dissolution of redevelopment. The private purpose trust funds account for the City of La Mesa Successor Agency and the La Mesa Redevelopment Obligation Retirement Fund.
Due to implementation of GASB 84 in the current fiscal year, all funds previously reported as agency funds are now reported as part of the General Fund.
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CITY OF LA MESA
MANAGEMENT'S DISCUSSION AND ANALYSIS
For the Fiscal Year Ended June 30, 2021
Notes to the financial statements. The notes provide additional information that is necessary to acquire a full understanding of the data provided in the government-wide and fund financial statements and can be found in the Notes to the Basic Financial Statements section.
Other information. In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning financial and budgetary information for the general fund and the City's progress in funding its obligation to provide pension and OPEB benefits to its employees. Included in the required supplementary information is information related to the City's implementation of GASB Pronouncements 68 and 75 and related schedules of changes in net pension liability net OPEB liability. All required supplementary information is found in the RSI section of this report.
Combining and individual fund statements and schedules for non-major governmental, internal service, and fiduciary funds are found in the supplementary information section of this report.
Government-wide Overall Financial Analysis
Governrrental
ActiVilies
ASSETS
Current and other assets
Capital assets
Total assets
DEFERRED OUTFLOWS OF RESOURCES
Pension related
OPEB related
Loss on refunding
Total deferred outflows of resources
LIABILITIES
Net Pension Liability
Net OPES liability
Other long-term liabillties outstanding
Other current liabilities
Total liabillties
DEFERRED INFLOWS OF RESOURCES
Pension related
OPES related
Unearned revenue
Total deferred inflows of resources
NET POSITION
Net investrrent in capital assets
Restricted
Unrestricted
2021 2020
$ 100,335,304 $ 87,019,077
166,161,435 167,536,308
266,496,739 254,555,385
15,144,926
1,242,875
456,997
16,844,798
100,042,463
1,432,257
28,036,105
17,763,782
147,274,607
234,263
1,263,789
1,758,572
3,256,624
142,339,069
32,845,146
(42,373,909)
16,093,565
996,149
487,463
17,577,177
94,113,470
3,165,484
29,073,236
8,308,339
134,660,529
2,022,896
151,007
2,559,307
4,733,210
141,743,276
30,415,771
(39,420,224)
$
Business-Type
ActiVlties
2021 2020
4,742,485 $ 10,356,219
34,884,026 30,612,170
39,626,511 40,968,389
648,676
168,360
817,036
4,589,157
194,014
8,675,277
1,522,721
14,981,169
171,193
171,193
25,308,485
213,494
(230,794)
605,179
134,939
740,118
4,354,363
428,798
9,248,176
1,228,314
15,259,651
66,945
20,456
87,401
20,496,129
213,494
5,651,832
Citywide
Total
2021
$ 105,077,789 $
201,045,461
306,123,250
15,793,602
1,411,235
456,997
17,661,834
104,631,620
1,626,271
36,711,382
19,286,503
162,255,776
234,263
1,434,982
1,758,572
3,427,817
167,647,554
33,058,640
(42,604,703)
2020
97,375,296
198,148,478
295,523,774
16,698,744
1,131,088
487,463
18,317,295
98,467,833
3,594,282
38,321,412
9,536,653
149,920,180
2,089,841
171,463
2,559,307
4,820,611
162,239,405
30,629,265
(33,768,392)
Total net position $ 132,810,306 $ 132,738,823 $ 25,291,185 $ 26,361,455 $ 158,101,491 $ 159,100,278 Analyzing total net position over time may serve as a useful indicator of a government's financial position. Increases or decreases in total net position indicate whether the financial position of the government is improving or deteriorating. As of June 30, 2021, the City's total assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $158.1 million. -6-
CITY OF LA MESA
MANAGEMENT'S DISCUSSION AND ANALYSIS
For the Fiscal Year Ended June 30, 2021
The largest portion of the City's total citywide net position, $167.6 million and an increase of $5.4 million over prior year, reflects its investment in capital assets (e.g., land, buildings, machinery, equipment, vehicles, and infrastructure), less any related outstanding debt that was used to acquire those assets.
The City uses these capital assets to provide a variety of services to its citizens. Accordingly, these assets are not available for future spending. Although the City's investment in capital assets is reported net of related debt, it should be noted that the resources used to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities.
An additional portion of the City's net position, $33.1 million and an increase of $2.4 million over the previous year, represents resources that are subject to external restrictions on how they may be used.
The increase is primarily due to a contribution to the City's Section 115 Pension Trust fund that resulted in a reclassification of cash and investments from the unrestricted portion to the restricted portion of net position. This reclassification accounted for $1 million of the $2.4 million increase.
As it has been since fiscal year 2015 and the implementation of GASS 68 and subsequent addition of ongoing long-term pension related liabilities, deferred outflows, and deferred inflows to the Statement of Net Position, the City's unrestricted net position is again negative, declining by $8.8 million to negative $42.6 million. Pension related activity accounted of $5.2 million decrease and implementation of GASS 84 - Fiduciary Activities resulted in $3.1 million decrease in unrestricted position. This negative unrestricted net position does not indicate that the City is unable to meet its current ongoing obligations; rather the net position presents a long-term view and highlights the importance of managing the future pension obligations.
The biggest impact to the citywide net position continues to be related to the implementation of GASS 68, and net pension liability. At June 30, 2021 the net effect of pension and OPES deferred outflows and inflows plus pension and OPES liability is to reduce the City's net position by $90.7 million, a $4.2 million adverse change from the previous year. Of the $4.2 million decline from the previous year, $5.2 million is attributed to the ongoing effects of pension liability. Offsetting this decrease is a reduction of $1 million in total OPES liability.
Deferred outflows and inflows represent flows of resources into and out of a government that are related to future periods. In the case of deferred outflows and inflows of pension and OPES-related resources, amounts arising from a single pension or OPES-related source, that is, from differences between expected and actual experience with regard to economic or demographic factors, changes of assumptions, or differences between projected and actual earnings on pension plan investments, in different periods are reported as either deferred outflows or deferred inflows. Deferred outflows increase a City's net position while they are being deferred and, conversely, deferred inflows decrease a City's net position while they are being deferred.
Additional information related to pensions and OPES can be found in Note 9 and Note 12. -7-
CITY OF LA MESA
MANAGEMENT'S DISCUSSION AND ANALYSIS
For the Fiscal Year Ended June 30, 2021
REVENUES
A"ogram revenues:
Charges for services
Operating grants and contrib
Capital grants and contrib
General revenues:
A"operty taxes
Sales taxes
Franchise taxes
Other taxes
Investment earnings
Other
Transfers
Total revenues
EXPENDITURES
General government
Police
Fire
F\Jblic works
Communtty services
Community development
Interest on long-term debt
Wastewater
Total expenses
Change in net posttion
Net position,
as previously stated
A"ior period adjustment
$
Governmental
Activities
2021
5,462,021 $
6,743,355
2,841,618
18,011,887
27,153,142
2,062,295
4,230,733
904,479
1,100,573
1,672,570
70,182,673
7,561,189
24,851,419
14,355,572
15,479,378
2,171,228
4,855,472
836,932
70,111,190
71,483
132,738,823
2020
6,418,209
4,277,817
5,337,212
17,180,958
21,432,220
2,116,444
2,394,045
2,290,232
866,463
1,559,600
63,873,200
9,164,540
24,846,243
13,814,443
14,364,313
2,286,777
3,027,489
1,040,137
68,543,942
(4,670,742)
137,409,565
$
Business-Type
Activities
2021
12,418,128 $
52,695
(4,321)
(1,672,570)
10,793,932
11,864,202
11,864,202
(1,070,270)
26,361,455
2020
13,264,331
16,777
298,783
(1,559,600)
12,020,291
11,148,586
11,148,586
871,705
25,489,750
$
Total
2021
17,880,149 $
6,796,050
2,841,618
18,011,887
27,153,142
2,062,295
4,230,733
900,158
1,100,573
80,976,605
7,561,189
24,851,419
14,355,572
15,479,378
2,171,228
4,855,472
836,932
11,864,202
81,975,392
(998,787)
159,100,278
2020
19,682,540
4,294,594
5,337,212
17,180,958
21,432,220
2,116,444
2,394,045
2,589,015
866,463
75,893,491
9,164,540
24,846,243
13,814,443
14,364,313
2,286,777
3,027,489
1,040,137
11,148,586
79,692,528
(3,799,037)
' 162,899,315
Net posttion - beginning as restated __ 1 .... 32_.,7 .... 3_8._,8_23 ___ 1_37 .... ,4_0_9,._56_5_ _ __ 26 .... ,3_6_1,._45_5 ___ 2_5 ... ,4_8 .... 9,_75_0_ _ __ 1_59 ... , 1_0 .... 0,_27_8 ___ 16_2 __ ,8_99_.,3_1_5_ Net position - ending =$===1=32.,.,8=1=0,,,,30=6=$===13=2=,7=3=8,=82=3= =$===25.,.,2=9=1,,,,18=5=$===26..,,3,.,6.,.1,=45=5= =$===1=58..,, 1=0.,.1,=49=1=$==15=9=, 1=0.,.o,=27=8= The net position from all activities decreased by $1 million, made up of an increase of 0.1 million in Government activities and a 1.1 million decrease in business activities.
Governmental activities. Most of the City's basic services are included here. These services are funded primarily by taxes, revenues from other governments and agencies, income from property and investments, grants and contributions, and in some instances also by charges for services. •
•
Total governmental revenues
exceeded expenses by approximately
$0.1 million. When compared to the
previous year, total revenues were
$6.3 million or roughly 9.8 percent
higher.
Sales taxes increased $5.7 million,
operating grants and contributions
increased by $2.5 million, other taxes
increased by $1.8 million and property
tax increased by $0.8 million.
$30,000,000
$25,000,000
City of La Mesa
Governmental Activities Revenues
$20,000,000 ----
$15,000,000
$10,000,000
$5,000,000
$0
-8-
Property Sales taxes . Franchise other taxes taxes taxes Other
general
revenues
Program
revenues
18,011,887 27,153,142 2,062,295 4,230,733 2,005,052 15,046,994 17,180,958 21,432,220 2,116,444 2,394,045 3,156,695 16,033,238
CITY OF LA MESA
MANAGEMENT'S DISCUSSION AND ANALYSIS
For the Fiscal Year Ended June 30, 2021
City of La Mesa
Governmental Activities Expenses
• When compared to the previous year,
total expenses were $1.5 million or 2.2
percent higher. Community
Development expenses increased
$1.8 million, Public works increased
$1.1 million, and general government
decreased $1.6 million.
$45,000,000 ,----------------------
$40,000,000 i-------==--------------
$35,000,000 f--------
$30,000,000 i------
$25,000,000 >----
$20,000,000 >----
$15,000,000 >----
$10,000,000 >----
$5,000,000
so General
governmen
t
1111 FY 2020·2021 7,561,189
Public Public
Safety Works
15,479,379
Community Community Interest on
Services Dev Debt
2,171,228 4,855,472 836,932
• Citywide governmental expenses are
reported on an accrual basis and
include items such as depreciation,
long-term debt, interest payable, and
true pension expense that are not
reported in the fund financial
statements.
39,206,991 ---+--~--~----+----1--------1
'" FY 2019-2020 9,164,540 38,660,686 14,364,313 2,286,777 3,027,489 1,040,137 ----~----~
Business-type activities. The City charges fees to customers to cover the cost of certain services it provides. The business type activities for the City include Wastewater which provides engineering, construction, administration, and maintenance of the City's wastewater system. • Total revenues decreased by $1.2 million or 10.2 percent when compared to 2020. Charges for services decreased by $0.8 million and investment earnings decreased by $0.3 million. • Wastewater expenses increased over the prior year by $0.7 million or 6.4 percent mainly due to the increases in professional services, and maintenance.
Financial Analysis of the City's Funds
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with financerelated legal requirements.
Governmental Funds. The focus of the City's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City's short-term outlook. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year.
At June 30, 2021, the City's governmental funds reported combined fund balances of $74.6 million, an increase of $6.4 million from the prior year. Approximately 48.2 percent of this amount or $36.0 million constitutes unassigned fund balance, which is available for spending at the government's discretion. The remainder of the fund balance is either not in spendable form ($5.4 million) or legally restricted for specific purposes ($33.3 million).
General Fund
The General Fund is the chief operating fund of the City. At the end of the current fiscal year, the total fund balance was $53.4 million, of which $36.6 million is considered unassigned fund balance and therefore available for discretionary use.
The remaining fund balance is made up of non-spendable fund balances of $5.4 million and restricted fund balances of $11.4 million.
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CITY OF LA MESA
MANAGEMENT'S DISCUSSION AND ANALYSIS
For the Fiscal Year Ended June 30, 2021
Restricted fund balances are those resources that are subject to externally enforceable legal restrictions such as creditors, grantors, contributors and other governmental agencies. Restrictions also can arise when the authorization to raise revenues is conditioned upon the revenue being used for a particular purpose, pursuant to enabling legislation. At June 30, 2021, $8.0 million is restricted for the Section 115 Pension Trust Account and $3.4 million is restricted for encumbrances that remained outstanding at the end of the fiscal year.
Non-spendable fund balances are those assets that will never convert to cash (e.g., prepaid items and inventories of supplies), assets that will not convert to cash soon enough to affect the current period (e.g., the long-term portion of loans receivable), and resources that must be maintained intact pursuant to legal or contractual requirements. At June 30, 2021, the General Fund reported $5.3 million in advances to other funds comprising of the remaining balance owed by the former Redevelopment Agency for the old police station site. Other non-spendable items were $53,100 in inventories, and $1,500 in prepaid expenditures.
General Fund Budgetary Highlights
The final General Fund revenue budget for 2020-2021 totaled $46.9 million. The actual revenues were $55.6 million. Actual revenue plus transfers totaled $58.6 million for fiscal 2021, $8.7 million over budgeted amounts.
Almost all categories of General Fund
revenues were received either at or above
budgetary levels. Property taxes were
received right on target at $16.0 million.
Sales tax and Prop L sales tax came in at
a combined total of $26.8 million, $6.3
million over budget. Other taxes
$14,000,000 -,
$12,000,000
$10,000,000 ·
$8,000,000
$6,000,000
$4,000,000
contributed $5.8 million and exceeded s2.ooo.ooo
City of la Mesa General Fund
Comparison of Final Budgetary Revenue and Actual Revenues For the fiscal year ended June 30, 2021
budget by $2.0 million with cannabis so +--"'--'---.-"-~'-r--"··~ business tax accounting for the majority of Prt:::ty Sates taxes Pro:a~:;tes Other taxes ~:::e~Of a~7;::ts the increase. Charges for other services ffiFinalBudget 15,918,670 12,095,370 8,456,000 3,745,170 2,291,350 1,359,100 was the only category ending below budget ·-~~'_"_"._ _ _l_1:~~~~09~--~~-s49 s,793,506 1,614,1ss 1.s16,681 with $0. 7 million shortfall caused by pandemic closures of certain City services.
All other Transfers
fromothe< revenues funds
3,081,000 2,929,936
3,834,754 2,929,936
The final General Fund expenditure budget for 2020-2021, including prior year carry forward encumbrances, was $59.7 million. Actual expenditures and transfers out were $52.9 million, under budgeted appropriations by $6.7 million.
All categories of General Fund
expenditures were below budget. General
Government, Public Works and Community
Development were below budget by $3.5
million, $1.6 million and $0.8 million,
respectively. This was mainly the result of
closures of City services and deferring of
hiring of staff and project implementation
due to the pandemic. For General
Government a carryover of $2.4 million for
a redevelopment liability was also a factor.
City of La Mesa General Fund
Comparison of Final Budgetary Expenditures and Actual Expenditures For the fiscal year ended June 30, 2021
$25,000,000 ---------
$5,000,000
$0
n Actual 12,400,879 8,763,352
\'<. _____ ---------------·-~-·------ -------~---
-10-
1,291,430
CITY OF LA MESA
MANAGEMENT'S DISCUSSION AND ANALYSIS
For the Fiscal Year Ended June 30, 2021
Capital Asset and Debt Administration
Capital assets. The City's total investment in capital assets includes land, buildings, improvements, equipment, infrastructure, and construction in progress. This investment for its governmental and business type activities, net of accumulated depreciation, totaled $201.0 million at June 30, 2021, an increase of $2.9 million or 1.5 percent. Increases were primarily recorded in construction in progress.
Governmental Business-Type
Activities Activities Total
2021 2020 2021 2020 2021 2020
Land (including Right-of-way) $ 27,304,163 $ 27,178,325 $ - $ - $ 27,304,163 $ 27,178,325 Buildings and lmpro..ements 33,648,916 34,317,216 33,648,916 34,317,216 Vehicles and Equipment 6,683,050 6,861,744 1,391,142 1,559,587 8,074,192 8,421,331 lnlras tructure 91,695,862 95,819,654 29,407,741 28,279,551 121,103,603 124,099,205 Construction in progress 6,829,444 3,359,369 4,085,143 773,032 10,914,587 4,132,401 Total $ 166,161,435 $ 167,536,308 $ 34,884,026 $ 30,612,170 $ 201,045,461 $ 198,148,478 Additional information on the City's capital assets can be found in Note 5 in the Notes to Basic Financial Statements section of this report.
Long-term debt. At June 30, 2021, the City had long-term debt totaling $36.4 million, a decrease of $2.0 million. Of the total long-term indebtedness, $19.5 million is general obligation refunding bond debt, $2.4 million is Certificates of Participation, $3.9 million is for vested leave time due City employees, $9.6 million is a State Water Resources Control Board revolving fund loan, and $1.0 million is TransNet Commercial Paper loan for the financing of the West La Mesa Capital Improvement project.
Governmental Business-Type
Activities Activities Total
2021 2020 2021 2020 2021 2020
Compensated absences $ 3,885,126 $ 3,660,729 $ - $ - $ 3,885,126 $ 3,660,729 General obligation refunding bonds 19,538,910 20,377,906 19,538,910 20,377,906 Certificates of Participation 2,395,000 2,700,000 2,395,000 2,700,000 TransNet Commercial Paper 999,992 1,499,996 999,992 1,499,996 State Re1.0h.ing Fund Loan 9,574,063 10,116,041 9,574,063 10,116,041 Total $ 26,819,028 $ 28,238,631 $ 9,574,063 $ 10,116,041 $ 36,393,091 $ 38,354,672 The only new borrowing was a draw on the State Water Resources revolving fund loan which is utilized for funding of wastewater projects. The outstanding loan balance decreased by $542,000, which is a combined effect of payment of $868,000 and an addition of $326,000.
Additional information on the City's long-term debt including compensated absences can be found in Note 6 and Note 8 in the Notes to Basic Financial Statements section of this report.
Economic Factors and Next Year's Budget
• Total assessed valuation in the City continues to increase in the current economic environment as market values rise and new construction remains robust even with the ongoing pandemic. The projected increase is approximately 2.5 percent for fiscal year 2021-2022 and is reflected in the 2021-2023 biennial budgets.
• Base sales tax revenues are budgeted at $13.3 million in fiscal year 2021-2022, an increase from the previous year and at a level that reflects COVID-19 affected sales tax environment. -11-
CITY OF LA MESA
MANAGEMENT'S DISCUSSION AND ANALYSIS
For the Fiscal Year Ended June 30, 2021
• 2020-2021 was the twelfth full year of collections for the Proposition L sales tax. This tax measure was passed by La Mesa voters on November 4, 2008 and became effective on April 1, 2009. Actual revenues for fiscal year 2020-2021 were above budgetary projections by $2.4 million. Budget amounts are projected to be $9.3 million in fiscal year 2021-2022, an increase from the previous year. Proceeds from the tax measure are being used to maintain reserves and City services that otherwise would have had to be reduced.
• Included in the 2019-2021 biennial budgets are cannabis business tax revenues that were approved by the voters in November 2018 and implemented in July 2019. Revenue exceeded expectations by $1.6 million for 2020-2021. Budget projections for 2021-2023 were increased to $2 million each year. • Due to Covid-19, the City waived various fees to help mitigate the negative financial impact to our residents and businesses such as business licenses and parking fees. Fees are adjusted as needed based on usage and going rates. A new fee schedule as approved by Council for 2021-2022 and went into effect on July 1, 2021. All other fees have been reinstated as we enter recovery stage of the pandemic.
• California Public Employees Retirement System (CalPERS) employer contribution rates continue to be the primary driver of increases in citywide operating costs, far exceeding any other category of expenditures in terms of percentage increase and real dollar costs. Previous changes that had a significant impact on the City's pension costs include changes to the employer contribution methodology phased in reductions to the discount rate. Beginning in 2021, CalPERS implemented a new amortization which requires that future gains and losses be amortized over a fixed 20 year period. Adjustments to the discount rate and other foreseeable changes to valuation will be factored in at the mid-biennium budget.
• To help offset the impact of the Cal PERS retirement rates, the City established a Section 115 Retirement Trust Fund in 2015 and has subsequently deposited a total of $5.5 million from General Fund Reserves. Combined with investment earnings, the balance in this fund is $8.0 million as of June 30, 2021. The City's expectation is that these contributions and accumulated interest earnings will be used to soften the impact when the employer rates reach their highest point in approximately 2025.
All of these factors were considered in the City's 2021-2023 budget.
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of the City's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the City of La Mesa Finance Department, P.O. Box 937, 8130 Allison Avenue, La Mesa, CA 91944. -12-
BASIC FINANCIAL STATEMENTS
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GOVERNMENT-WIDE FINANCIAL STATEMENTS
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CITY OF LA MESA
Statement of Net Position
June 30, 2021
Governmental Business-Type
Activities Activities Total
Assets
Current assets:
Cash and investments $ 67,372,520 $ 4,330,515 $ 71,703,035 Receivables:
Accounts, net 8,644,201 198,476 8,842,677
Loans 1,784,173 1,784,173
Grants 578,666 578,666
Inventory 53,079 53,079
Prepaid Items 1,526 1,526
Advances to other agency 5,300,000 5,300,000
Land held for resale 8,350,000 8,350,000
Total current assets 92,084,165 4,528 991 96,613,156
Noncurrent assets:
Restricted cash and investments 8,251,139 213,494 8,464,633 Capital assets:
Nondepreciable 34,133,607 4,085,143 38,218,750
Depreciable, net 132,027,828 30,798,883 162,826,711
Total capital assets 166,161,435 34,884,026 201,045,461 Total noncurrent assets . 174,412,574 35,097,520 209,510,094 Total assets 266,496,739 39,626,511 306,123,250
Deferred Outflows of Resources
Pens ion related 15,144,926 648,676 15,793,602
OPEB related 1,242,875 168,360 1,411,235
Loss on refunding 456,997 456,997
Total deferred outflows of resources 16,844,798 817,036 17,661,834 Liabilities
Current liabilities:
Accounts payable 2,709,137 455,205 3,164,342
Salaries payable 1,614,617 71,744 1,686,361
Deposits 3,088,884 3,088,884
Interest payable 437,487 95,508 532,995
Unearned revenue 5,413,292 5,413,292
Compensated absences payable - due within one year 2,630,000 2,630,000 Long-term lease payable - due within one year 230,365 230,365 Long-term debt - due within one year 1,640,000 900,264 2,540,264 Total current liabilities 17,763,782 1,522,721 19,286,503 Non-current liabilities:
Claims and judgments payable 4,828,978 4,828,978
Compensated absences payable 1,255,126 1,255,126
Long-term lease payable - due in more than one year 658,099 658,099 Long-term debt - due in more than one year 21,293,902 8,675,277 29,969,179 Net pension liability 100,042,463 4,589,157 104,631,620 Net OPEB liability 1,432,257 194,014 1,626,271
Total noncurrent liabillties 129,510,825 13,458,448 142,969,273 Total liabilities 147,274,607 14,981,169 162,255,776
Deferred Inflows of Resources
Pension related 234,263 234,263
OPEB related 1,263,789 171,193 1,434,982
Unearned revenue - housing loans 1,758,572 1,758,572
Total deferred inflows of resources 3,256,624 171,193 3,427,817 Net Position
Net investment in capital assets 142,339,069 25,308,485 167,647,554 Restricted for:
Investment in Section 115 7,983,884 7,983,884
General government 2,425,554 2,425,554
Public safety 290,189 290,189
Capital projects 7,194,007 7,194,007
Community services 110,260 110,260
Community development 11,470,538 11,470,538
Debt service 3,370,714 213,494 3,584,208
Total restricted 32,845,146 213,494 33,058,640
Unrestricted (deficit) (42,373,909) (230,794) (42,604,703) Total net position $ 132,810,306 $ 25,291,185 $ 158,101,491 The accompanying notes are an integral part of these financial statements. -13-
CITY OF LA MESA
Statement of Activities
For the Year Ended June 30, 2021
Functions/Programs
Primary government:
Governmental activities:
General government
Police
Fire
Public works
Community services
Community development
Interest on long-term debt
Total governmental activities
Business-type activities:
Expenses
$ 7,561,189
24,851,419
14,355,572
15,479,378
2,171,228
4,855,472
836,932
70,111,190 -----
Wastewater 11,864,202
Total business-type activities 11,864,202
Charges for
Services
$ 518,960
316,028
489,478
829,099
588,650
2,719,806
5,462,021
12,418,128
12,418,128
Program Revenues
Operating
Contributions
and Grants
$ 2,073,340
671,827
996,559
2,491,121
366,763
143,745
6,743,355
52,695
52,695
Capital
Contributions
and Grants
$
39,229
2,802,389
2,841,618
$
Total
Program
Revenues
2,592,300
1,027,084
1,486,037
6,122,609
955,413
2,863,551
15,046,994
12,470,823
12,470,823
Total primary government $81,975,392 $17,880,149 $ 6,796,050 $ 2,841,618 $27,517,817 General revenues:
Taxes:
Property taxes
Sales taxes
Franchise taxes
Motor vehicle license
Other taxes
Total taxes
Investment earnings
Miscellaneous
Transfers
Total general revenues and transfers
Change in net position
Net position, beginning of year
Net position, end of year
The accompanying notes are an integral part of these financial statements. -14-
Net (Expense) Revenue
and Changes in Net Position
Governmental Business-Type
Activities Activities Total
$ (4,968,889) $ $ (4,968,889)
(23,824,335) (23,824,335)
(12,869,535) (12,869,535)
(9,356,769) (9,356,769)
(1,215,815) (1,215,815)
(1,991,921) (1,991,921)
(836,932) (836,932)
(55,064,196) (55,064,196)
606,621 606,621
606,621 606,621
(55,064,196) 606,621 (54,457,575)
18,011,887 18,011,887
27,153,142 27,153,142
2,062,295 2,062,295
43,981 43,981
4,186,752 4,186,752
51,458,057 51,458,057
904,479 (4,321) 900,158
1,100,573 1,100,573
1,672,570 (1,672,570)
55,135,679 (1,676,891) 53,458,788
71,483 (1,070,270) (998,787)
132,738,823 26,361,455 159,100,278
$132,810,306 $ 25,291,185 $ 158,101,491
(continued)
-15-
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FUND FINANCIAL STATEMENTS
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GOVERNMENTAL FUND FINANCIAL STATEMENTS
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CITY OF LA MESA
Balance Sheet
Governmental Funds
June 30, 2021
Major Funds Non-Major
General Housing Asset Transportation Miscellaneous Governmental Fund Fund CIP Grants Funds
Assets
Cash and investments $ 37,140,899 $ 1,856,940 $ $ 5,213,098 $ 11,131,237 Restricted:
Cash and investments 116,732
Investment in Section 115 Trust 7,983,884
Receivables:
Accounts 7,210,825 1,312 67,947 929,948
Loans 25,601 1,611,574 146,998
Grants 130,382 448,284
Due from other funds 1,201,373
Inventory 53,079
Prepaid items 1,526
Advances to other governments 5,300,000
Land held for resale 8 350 000
Total assets $ 58,9JZ j87 $ 11 8j9,826 $ 67 94Z $ 5 343,480 $ 12 ZZ3, 1~9 Liabilities
Liabilities:
Accounts payable $ 887,453 $ 2,340 $ 216,993 $ 8,110 $ 114,237 Salaries payable 1,576,177 3,742 23,608
Deposits 3,088,884
Due to other funds 150,171 1,051,202
Unearned revenue 5 413 292
Total liabilities 5 552,514 6 082 367164 5 421 402 1,189 047 Deferred Inflows of Resources
Unearned revenue• housing loans 1611,574 146 998
Fund Balances
Non-spendable:
Inventory 53,079
Prepaids 1,526
Advances to other governments 5,300,000
Restricted for:
Investment in Section 115 Trust 7,983,884
General government 1,105,710
Public safety 290,189
Capital outlays 3,427,328 3,766,679
Community services 1,467,034
Community development 10,202,170 1,268,368
Debt service 3,803,702
Unassigned (deficit) 36 598 856 (299,217) (77,922) (264,528) Total fund balances 53 364 673 10 202 170 (299,217) (77,922) 11437154 Total liabilities, deferred inflows of
resources and fund balances $ 58 917 187 $ 11,819,826 $ 67,947 $ 5 343 480 $ 12,773,199 The accompanying notes are an integral part of these financial statements. -16-
Totals
$ 55,342,174
116,732
7,983,884
8,210,032
1,784,173
578,666
1,201,373
53,079
1,526
5,300,000
8,350,000
$ aa 1
923 639
$ 1,229,133
1,603,527
3,088,884
1,201,373
5 413,292
12,536,209
1,758 572
53,079
1,526
5,300,000
7,983,884
1,105,710
290,189
7,194,007
1,467,034
11,470,538
3,803,702
35,957,189
74,626,858
$ 88,921,639
CITY OF LA MESA
Reconciliation of the Governmental Funds Balance Sheet
to the Government-Wide Statement of Net Position
June 30, 2021
Fund balances of governmental funds
Amounts reported for governmental activities in the Statement of Net Position are different because:
Capital assets used in governmental activities are not current financial resources. Therefore, they are not reported in the Governmental Funds Balance Sheet. The capital assets were adjusted as follo\NS:
Nondepreciable
Depreciable, net
Total capital assets
Accrued interest payable for the current portion of interest due on long-term debt has not been reported in the governmental funds.
Internal service funds were used by management to charge the costs of certain activities, such as employee benefits, \i\Orkers' compensation, equipment replacement and liability risk, to individual funds. The assets and liabilities of the internal service funds were included in the governmental activities in the Government-Wide Statement of Net Position, less capital assets net of accumulated depreciation.
Deferred inflo\NS and outflo\NS of resources have not been reported in the governmental funds:
Deferred inflo\NS - pension related
Deferred inflo\NS - OPES related
Deferred outflo\NS - pension related
Deferred outflo\NS - OPES related
Deferred outflo\NS - loss on refunding
Long-term liabilities \Alere not due and payable in the current period.
Therefore, they were not reported in the Governmental Funds Balance Sheet:
Compensated absences
Long-term liabilities - due v.Jithin one year
Long-term liabilities - due in more than one year
Net pension liability
Net OPES liability
Total long-term liabilities
$ 74,626,858
34,133,607
132,027,828
166,161,435
(432,988)
5,402,003
(234,263)
(1,263,789)
15,144,926
1,242,875
456,997
(3,885,126)
(1,640,000)
(21,293,902)
(100,042,463)
(1,432,257)
(128,293,748)
Net position of governmental activities $ 132,810,306
The accompanying notes are an integral part of these financial statements. -17-
CITY OF LA MESA
Statement of Revenues, Expenditures, and Changes in Fund Balances Governmental Funds
For the Year Ended June 30, 2021
Major Funds Non-Major
General Housing Asset Transportation Miscellaneous Governmental Fund Fund CIP Grants Funds
Revenues:
Property taxes $ 15,979,871 $ $ $ $ 2,032,016
Other taxes 32,615,152 488,186
Licenses and permits 1,576,687 2,533 1,559
Fines and forfeitures 288,898 16,464
Use of money and property 1,814,831 90,091 3,077 283,030 Intergovernmental 1,533,165 748,390 151,176 2,035,754 6,186,189 Charges for services 1,614,785 416,573
Other revenues 197,860 84,013 334,456
Total revenues 55,621,249 922,494 156,786 2,035,754 9,758,473 Expenditures:
Current:
General government 6,005,880 730,763
Police 20,577,688 512,091
Fire 12,400,879
Public works 8,763,352 7,400
Community development 2,207,760 178,545 1,838,933 382,401 Community services 1,683,803 111,145
Capital outlay 3,768,531 570,682
Debt service:
Principal retirement 1,580,004
Interest and fiscal charges 938,390
Total expenditures 51,639,362 178,545 3,768,531 1,838,933 4,832,876 Excess (deficiency) of revenues
over (under) expenditures 3,981,887 743,949 (3,611,745) 196,821 4,925,597 Other financing sources (uses):
Transfers In 2,929,936 2,792,196 893,875
Transfers out (1,291,430) (202,108) (5,004,980)
Total other financing sources (uses) 1 638 506 2,792,196 (202,108) (4,111,105) Net change in fund balances 5,620,393 743,949 (819,549) (5,287) 814,492 Fund balances (deficit), beginning of year 47 744,280 9,458,221 520,332 (72,635) 10,622,662 Fund balances (deficit), end of year i 53 364,673 $ 30,202170 $ !299,217) $ !77,922) i 11 437 l54 The accompanying notes are an integral part of these financial statements. -18-
Totals
$ 18,011,887
33,103,338
1,580,779
305,362
2,191,029
10,654,674
2,031,358
616,329
68,494,756
6,736,643
21,089,779
12,400,879
8,770,752
4,607,639
1,794,948
4,339,213
1,580,004
938,390
62,258,247
6,236,509
6,616,007
(6,498,518)
117,489
6,353,998
68,272,860
$ z4 626 858
CITY OF LA MESA
Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Government-Wide Statement of Activities
For the Year Ended June 30, 2021
Net change in fund balances - total governmental funds
Amounts reported for governmental activities in the Statement of Activities differs because:
Governmental funds report capital outlays as expenditures. However, in the Government-Wide Statement of Activities, the costs of those assets are allocated over their estimated useful lives as depreciation expense. This was the amount by which depreciation expense ($6,187,564) exceeded capital outlays ($4,507,044, net of disposals) in the current period (net of internal service funds).
The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of longterm debt consumes the current financial resources of the governmental funds. Neither transaction, however, has any effect on net position. Also, governmental funds report the effect of premiums, discounts, and similar items when the debt is first issued, whereas these amounts are deferred and amortized, in the statement of activities.
Principal repayments
Amortization of premium and loss on refunding, net
Changes in pension and OPES related items
Accrued interest for debt service. This is the net change in accrued interest for the current period.
Compensated absences expense was reported in the Statement of Activities, but does not require the use of current financial resources and, therefore, the change in compensated absences is not reported as an expenditure in governmental funds.
Internal service funds v.ere used by management to charge the costs of certain activities, such as employee benefits, workers' compensation, equipment replacement and liability risk, to individual funds. The net revenue of the internal service funds was reported \Nith governmental activities.
Change in net position of governmental activities
$
$
The accompanying notes are an integral part of these financial statements. -19-
6,353,998
(1,680,520)
1,580,004
33,529
(4,221,828)
67,929
(224,398)
(1,837,231)
71 483
PROPRIETARY FUND FINANCIAL STATEMENTS
CITY OF LA MESA
Statement of Net Position
Proprietary Funds
June 30, 2021
Assets
Current assets:
Cash and investments
Accounts receivable, net
Total current assets
Noncurrent assets:
Restricted cash and investments
Capital assets:
Nondepreciable
Depreciable, net
Total capital assets
Total noncurrent assets
Total assets
Deferred Outflows of Resources
Pension related
OPEB related
Total deferred outflows of resources
Current liabilities:
Accounts payable
Salaries payable
Interest payable
Lease payable - due in one year
Notes payable - due within one year
Total current liabilities
Noncurrent liabilities:
Liabilities
Lease payable - due in more than one year
Notes payable - due in more than one year
Claims payable
Net pension liability
Net OPEB liability
Total noncurrent liabilities
Total liabilities
Deferred Inflows of Resources
Pension related
OPEB related
Total deferred inflows of resources
Net Position
Net investment in capital assets
Restricted
Unrestricted
Total net position
Wastewater
$ 4,330,515
198,476
4,528,991
213,494
4,085,143
30,798,883
34,884,026
35,097,520
39,626,511
648,676
168,360
817,036
455,205
71,744
95,508
900,264
1,522,721
8,675,277
4,589,157
194 014
13,458,448
14,981,169
171,193
171193
25,308,485
213,494
(230,794)
$ 25,291.185
The accompanying notes are an integral part of these financial statements. -20-
Governmental
Activities
Internal
Service Funds
$ 12,030,346
434,169
12,464,515
150,523
6,470,543
6,470,543
6,621,066
1,480,004
11,090
4,499
230,365
1,725,958
658,099
4,828,978
5,487,077
7,213,035
5,582,079
150,523
6,139,944
$ 11,872,546
CITY OF LA MESA
Statement of Revenues, Expenses, and Changes in Fund Net Position Proprietary Funds
For the Year Ended June 30, 2021
Governmental
Activities
Internal Service
Wastewater
Operating revenues:
Charges for services $ 12,418,128
Other operating revenues 35,756
Total operating revenues 12,453,884
Operating expenses:
Salaries and payroll 2,202,797
Professional services 7,454,753
Supplies, materials and miscellaneous 128,295
Insurance premiums and settlements
Maintenance expenses 1,028,072
Depreciation 853,752
Total operating expenses 11,667,669
Operating income (loss) 786,215
Nonoperating revenues (expenses):
Interest income (4,321)
Interest expense (193,584)
Intergovernmental 16,939
Gain (loss) from disposal of assets {2,949)
Total nonoperating revenues (expenses) (183,915)
Transfers:
Transfers in 8,630
Transfers out (1,681,200)
Total transfers (1,672,570)
Change in net position (1,070,270)
Net position, beginning of year 26,361,455
Net position, end of year $ 25,2911185
The accompanying notes are an integral part of these financial statements. -21-
Funds
$ 6,425,878
1,075,531
7,501,409
326,019
7,455,987
1,798
2,253,548
859,830
10,897,182
(3,395,773)
15,347
33,252
(45,138)
3,461
2,199,621
(644,540)
1,555,081
(1,837,231)
13,709,777
$ 1\872,546
CITY OF LA MESA
Statement of Cash Flows
Proprietary Funds
For the Year Ended June 30, 2021
Wastewater
CASH FLOWS FROM OPERATING ACTIVITIES
Cash recei1.ed from customers/other funds $ 12,509,095
Cash payments to suppliers for goods and seruces (8,265,005) Cash payments to employees for seruces (2, 173,205)
Insurance premiums and settlements
Other operating re1.enues
Net Cash Prol.ided by (Used for) Operating Actil.ities 2,070,885
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
lntergo1.emmental 16,939
Transfers in 8,630
Transfers out (1,681,200)
Net Cash Prol.ided by (Used for) Noncapital and Related Financing Actil.ities (1,655,631)
CASH FLOWS FROM CAPITAL AND RELATED FINANCING
ACTIVITIES
Acquisition of capital assets (5,224,736)
Issuance of notes payable 327,365
Payment of interest (204,220)
Payments on notes/leases payable (867,865)
Net Cash Used for Capital and Related Financing Actil.ities (5,969,456)
CASH FLOWS FROM INVESTING ACTIVITIES
ln1.estment income (4,321)
Net Cash Prol.ided by (Used for) ln1.esting Actil.ities (4,321) Net Increase (Decrease) in Cash and Cash Equivalents (5,558,523) Cash and Cash Equivalents- beginning of the year 10,102,532 Cash and Cash Equivalents - end of the year $ 4,544,009
RECONCILIATION TO STATEMENT OF NET POSITION
Cash and cash equivalents - current $ 4,330,515
Cash and cash equivalents - restricted 213,494
Total cash and cash equivalents $ 4,544,009
Reconciliation of operating income (loss) to net cash prol.ided by (used for) operating actil.itles:
Operating income (loss) $ 786,215
Adjustments to reconcile operating income 0oss) to net
cash prol.ided by (used for) operating actil.ities:
Depreciation expense 853,752
Disposal of assets
Abandoned construction in progress 96,181
Changes in assets and liabilities:
Accounts receivable 55,211
Deferred outflows of resources (76,918)
Accounts payable 249,934
Claims payable
Salaries and benefits payable 22,708
Deferred inflows of resources 83,792
Net pension liability 234,794
Net OPEB liability (234,784)
Net Cash P rol.ided by (Used for) Operating Acli\Hies $ 2,070,885 Noncash Financing Actil.ities
None $
The accompanying notes are an integral part of these financial statements. -22-
Go1.emmental
Actil.ities
Internal
Serl.ice Funds
$ 6,190,870
(3,152,680)
(321,685)
(5,129,462)
1,078,989
(1,333,968)
2,199,621
(644,540)
1,555,081
(1,210,615)
33,252
(326,667)
(1,504,030)
15,347
15,347
(1,267,570)
13,448,439
$ 12,180,869
$ 12,030,346
150,523
$ 12,180,869
$ (3,395,773)
859,830
(231,550)
586,356
842,835
4,334
$ (1,333,968)
$
FIDUCIARY FUND FINANCIAL STATEMENTS
CITY OF LA MESA
Statement of Fiduciary Net Position
Fiduciary Funds
June 30, 2021
Cash and investments
Restricted cash and investments
Capital assets not being depreciated:
Land
Total assets
Advance from other governments
Due to other governments
Long term liabilities:
Due within one year
Due in more than one year
Total liabilities
Assets
Liabilities
Net Position (Deficit)
Held in trust for successor agency
$
$
The accompanying notes are an integral part of these financial statements. -23-
Successor
Agenct
1,725,984
511,512
160,000
2,397,496
5,300,000
1,725,984
440,000
955,000
8,420,984
~6,023,488}
CITY OF LA MESA
Statement of Changes in Fiduciary Net Position
Fiduciary Funds
For the Year Ended June 30, 2021
RPTTF Distribution
Investment Income
Total additions
Administrative expenses
Contributions to other agencies
Interest
Total deductions
Change in net position
Net position (deficit), beginning of year
Net position (deficit), end of year
Additions
Deductions
The accompanying notes are an integral part of these financial statements. -24-
Successor
Agency
$ 1,414,170
33 1,414,203
161,548
748,391
92,144
1,002,083
412,120
(6,435,608)
$ (6,023,488)
CITY OF LA MESA
Index to Notes to the Basic Financial Statements
For the Year Ended June 30, 2021
Note 1 - Summary of Significant Accounting Policies
A Description of the Reporting Entity
B. Basis of Accounting and Measurement Focus
C. Fund Classifications
D. Use of Restricted/Unrestricted Net Position
E. Cash, Cash Equivalents and Investments
F. Restricted Cash and Investments
G. Inventories
H. lnterfund Transactions
I. Capital Assets
J. Compensated Absences
K. Long-Term Debt
L. Interest Payable
M. Property Taxes
N. Pension Plan
0. Other Postemployment Benefits (OPES)
P. Net Position
Q. Fund Balances
R. Use of Estimates
S. Implementation of New GASS Pronouncement
Note 2 - Cash and Investments
A Cash Deposits
B. Investments
C. Risk Disclosures
D. Summary of Investments to Maturity
E. Fair Value Measurements
Note 3 - Loans Receivable
A Fund Financial Statements
Note 4 - lnterfund Transactions
A Advances From/To Other Governments
B. Due To/From Other Funds
C. Transfers In and Out
Note 5 - Capital Assets
A Government-Wide Financial Statements
B. Fund Financial Statements
Note 6- Long-Term Debt
A Governmental Activities Long-Term Debt
B. Business-Type Activities Long-Term Debt
-25-
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32 32
33 33
33 34
34 35
35 35
36 36
37 37
38 40
40 40
41 41
42 42
42 43
44 44
46 47
47 50
CITY OF LA MESA
Index to the Basic Financial Statements
For the Year Ended June 30, 2021
Note 7 - Capital Lease
Note 8 - Compensated Absences
Note 9 - Other Post Employment Benefits
Note 10-Other Required Disclosures
Note 11 - Risk Management
Note 12- Defined Benefit Pension Plans
A General Information about the Pension Plans
B. Net Pension Liability
C. Changes in Net Pension Liability
D. Pension Expense and Deferred Outflows and Deferred Inflows of Resources Related to Pensions
E. Payable to the Pension Plan
Note 13-Retirement Enhancement Plan
A PARS Retirement Enhancement Plan
B. Net Pension Liability
C. Changes in the Net Pension Liability
D. Pension Expense and Deferred Outflows and Deferred Inflows of Resources Related to Pensions
E. Payable to the Pension Plan
Note 14 - Commitments and Contingencies
Note 15-Related PartyTransactions
Note 16 - Successor Agency
Note 17-Successor Agency Long-Term Debt
Note 18-Risk, Uncertainties & Contingencies
Note 19-Subsequent Event
-26-
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69 70
70 71
73 75
75 76
76 77
77 78
78
NOTES TO THE BASIC FINANCIAL STATEMENTS
CITY OF LA MESA
Notes to the Basic Financial Statements
For the Year Ended June 30, 2021
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The basic financial statements of the City of La Mesa, California (City) have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental agencies.
The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the City's accounting policies are described below.
A. Description of the Reporting Entity
The basic financial statements of the City include the financial activities of the City and its component units. The component units discussed below are included in the City's reporting entity through a blended presentation because of the significance of their operational and financial relationship with the City. Although these component units are legally separate from the City, they are reported as part of the primary government because their boards consist of all members of the City Council.
Blended Component Units
The La Mesa Public Financing Authority (Financing Authority) - The City established the Financing Authority on April 11, 2006, by and among the City and the La Mesa Community Redevelopment Agency (Members). The Financing Authority was created for the purpose of providing financing for public capital improvements to be owned by any of the Members. The Financing Authority was included within the scope of the reporting entity of the City because its governing body is composed in its entirety of council members of the City. There were no separate financial statements prepared for the Financing Authority.
B. Basis of Accounting and Measurement Focus
The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Governmental resources are allocated to, and accounted for, in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled.
Government - Wide Financial Statements
The City's government-wide financial statements include a Statement of Net Position and a Statement of Activities and Changes in Net Position. These statements present summaries of governmental and business-type activities for the City accompanied by a total column. Fiduciary activities of the City are not included in these statements.
These basic financial statements are presented on an "economic resources" measurement focus and the accrual basis of accounting. Accordingly, all of the City's assets and liabilities, including capital assets, as well as infrastructure assets and long-term liabilities, are included in the accompanying Statement of Net Position. The Statement of Activities presents changes in net position. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned, while expenses are recognized in the period in which the liability is incurred. -27-
CITY OF LA MESA
Notes to the Basic Financial Statements
For the Year Ended June 30, 2021
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, (continued) B. Basis of Accounting and Measurement Focus, (continued) Government - Wide Financial Statements, (continued)
Certain types of transactions are reported as program revenues for the City in three categories:
• Charges for services
• Operating grants and contributions
• Capital grants and contributions
Certain eliminations have been made as prescribed by generally accepted accounting principles in regards to interfund activities, payables and receivables. All internal balances in the Statement of Net Position have been eliminated except those representing balances between the governmental activities and the business-type activities, which are presented as internal balances and eliminated in the total primary government column. In the Statement of Activities and Changes in Net Position, internal service fund transactions have been eliminated; however, those transactions between governmental and business-type activities have not been eliminated. The following interfund activities have been eliminated:
• Due to/from other funds
• Advances to/from other funds
• Transfers in/out
The City applies all applicable GASB pronouncements (including all NCGA Statements and Interpretations currently in effect).
Governmental Fund Financial Statements
Governmental fund financial statements include a Balance Sheet and a Statement of Revenues, Expenditures and Changes in Fund Balances for all major governmental funds and non-major funds aggregated. An accompanying schedule is presented to reconcile and explain the differences in net position as presented in these Statements to the Net Position presented in the government-wide financial statements. The City has presented all major funds that met the applicable criteria.
All governmental funds are accounted for on a spending or "current financial resources" measurement focus and the modified accrual basis of accounting. Accordingly, only current assets and current liabilities are included on the Balance Sheet. The Statement of Revenues, Expenditures and Changes in Fund Balances presents increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. -28-
CITY OF LA MESA
Notes to the Basic Financial Statements
For the Year Ended June 30, 2021
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, (continued) B. Basis of Accounting and Measurement Focus, (continued) Governmental Fund Financial Statements. (continued)
Revenues are recorded when received in cash, except for those revenues subject to accrual (generally 60 days after year-end) which are recognized when due. The primary revenue sources, which have been treated as susceptible to accrual by the City, are property tax, sales tax, intergovernmental revenues and other taxes. Expenditures are recorded in the accounting period in which the related fund liability is incurred.
Unavailable revenues arise when potential revenues do not meet both the "measurable" and "available" criteria for recognition in the current period. Unearned revenues arise when the government receives resources before it has a legal claim to them, as when grant monies are received prior to incurring qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met or when the government has a legal claim to the resources, the unavailable revenue is removed from the Combined Balance Sheet and revenue is recognized.
Proprietary Fund Financial Statements
Proprietary fund financial statements include a Statement of Net Position, a Statement of Revenues, Expenses and Changes in Fund Net Position, and a Statement of Cash Flows for each major proprietary fund.
A separate column representing internal service funds is also presented in these statements.
However, internal service balances and activities have also been combined with the governmental activities in the Government-Wide Financial Statements.
Proprietary funds are accounted for using the "economic resources" measurement focus and the accrual basis of accounting. Accordingly, all assets and liabilities (whether current or noncurrent) are included on the Statement of Net Position. The Statement of Revenues, Expenses and Changes in Net Position present increases (revenues) and decreases (expenses) in total net position. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned, while expenses are recognized in the period in which the liability is incurred.
Operating revenues in the proprietary funds are those revenues that are generated from the primary operations of the fund. All other revenues are reported as non-operating revenues. Operating expenses are those expenses that are essential to the primary operations of the fund. All other expenses are reported as non-operating expenses.
-29-
CITY OF LA MESA
Notes to the Basic Financial Statements
For the Year Ended June 30, 2021
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, (continued) B. Basis of Accounting and Measurement Focus, (continued) Fiduciary Fund Financial Statements
Fiduciary fund financial statements include a Statement of Fiduciary Net Position and Statement of Changes in Fiduciary Net Position. The City's fiduciary funds represent Private Purpose Trust Funds which act in a fiduciary capacity for assets held for the payment of recognized obligations of the former redevelopment agency. They are accounted for in essentially the same manner as proprietary funds.
C. Fund Classifications
The City reports the following major governmental funds:
General Fund
The General Fund is the City's primary operating fund and accounts for all financial resources of the general government, except those required to be accounted for in another fund.
Housing Asset Fund
The Housing Asset Fund holds the housing assets which were received from the City's former RDA Low and Moderate Income Fund. The redevelopment agency was dissolved per Assembly Bill X1 26 which dissolved redevelopment agencies in California. All revenues received in this fund are to be used in conjunction with promoting low and moderate income housing activities.
Transportation GIP Fund
The Transportation CIP Fund is used for transportation related capital improvement projects. The fund did not qualify as major for fiscal year ending June 30, 2021, however, management elected to maintain and present it as major.
Miscellaneous Grants Fund
The Miscellaneous Grants Fund is used for reporting of grants that are not public safety or community services related. This includes, but is not limited to, COVID-19 relief grants.
The City reports the following major enterprise funds:
Wastewater Fund
The Wastewater Fund accounts for the operation and maintenance of the City's wastewater system.
-30-
CITY OF LA MESA
Notes to the Basic Financial Statements
For the Year Ended June 30, 2021
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, (continued) C. Fund Classifications, (continued)
Additionally, the City reports the following fund types:
Internal Service Funds
Internal service funds account for the financing of equipment and fleet, risk management services, and benefit services to other departments on a cost reimbursement basis.
Private Purpose Trust Fund
The Private Purpose Trust Fund holds the assets of the Successor Agency which were received from the City's former redevelopment agency. The redevelopment agency was dissolved per Assembly Bill X1 26 which dissolved redevelopment agencies in California.
D. Use of Restricted/Unrestricted Net Position
When an expense is incurred for purposes for which both restricted and unrestricted net position is available, the City's policy is to apply restricted net position first.
E. Cash, Cash Equivalents and Investments
The City pools its available cash for investment purposes. The City's cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with original maturity of three months or less from the date of acquisition. Cash and cash equivalents are combined with investments and displayed as Cash and Investments.
In accordance with generally accepted accounting principles, highly liquid market investments with maturities of one year or less at time of purchase are stated at amortized cost. All other investments are stated at fair value. Market value is used as fair value for those securities for which market quotations are readily available.
The City participates in an investment pool managed by the State of California titled Local Agency Investment Fund (LAIF) which has invested a portion of the pool funds in Structured Notes and Asset-backed Securities. LAIF's investments are subject to credit risk with the full faith and credit of the State of California collateralizing these investments. In addition, these Structured Notes and Asset-backed Securities are subject to market risk as to change in interest rates.
For purposes of reporting cash flows, the City considers each fund's share in the cash and investments pool to be cash and cash equivalents including cash with fiscal agents. -31-