Agenda packet, regular meeting — La Mesa City Council, May 24, 2022 (part 1 of 2)

LA MESA CITY COUNCIL
AGENDA

A Regular Meeting

Date: Tuesday, May 24, 2022, 6:00 p.m.

Location: City Council Chambers, 8130 Allison Avenue
La Mesa, California
Elected
Officials:

Mayor Mark Arapostathis
Vice Mayor Jack Shu
Councilmember Bill Baber
Councilmember Laura Lothian
Councilmember Colin Parent
City Treasurer Eldon Vogt
Staff: City Manager Greg Humora
City Attorney Glenn Sabine
City Clerk Megan Wiegelman
In-Person/Virtual Hybrid City Council Meeting Pursuant to AB 361 (Government Code Section 54953(e)(1)-(2))
The City Council meeting may be viewed in-person or live on Cox Cable Channel 24 (within La Mesa City limits), AT&T U-Verse Channel 99 (in the San Diego Region), the City’s website (www.cityoflamesa.us), Facebook Live (www.facebook.com/lamesaca) or using the following Zoom Webinar options:

The public may view the meeting live using the following remote options:

Teleconference Meeting Webinar
https://us06web.zoom.us/j/84472650722
Telephone (Audio only)
(669) 900-6833 or (253) 215-8782 Webinar ID: 844 7265 0722 Copy and paste the webinar link into your internet browser if the webinar link does not work directly from the agenda.

PUBLIC COMMENTS
• In-Person comments during the meeting: Join us for the City Council meeting at the time and location specified on this agenda to make your comments. , please complete a “Request to Speak” card and submit it to the Council Hostess. When the Mayor calls your name, step to the podium and state your name for the record. Comments will be limited to three (3) minutes.
• Zoom Audio Comments: To provide oral public comments during the meeting, join the Zoom meeting by computer, mobile phone, or dial in number. On Zoom video conference by computer or mobile phone, use the “Raise Hand” feature. This will notify the moderator that you wish to speak during a specific item on the agenda or during non-agenda Public Comment. Members of the public will not be shown on video but will be able to speak when called upon. If joining the meeting using the Zoom dial-in number, you may raise your hand by pressing *9. Comments will be limited to three (3) minutes. No further comments will be entertained after the Mayor closes public comment. • How to submit eComments: eComments are available once an agenda is published.

Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until 24 hours prior to the meeting. eComments are limited to 500 words. eComments may be viewed by the City Council and members of the public following the close of the eComment submission period (24 hours prior to the meeting). Email your comment to [email protected] if you have difficulty submitting an eComment. eComments will not be read aloud as a regular meeting item; however any member of the Council or member of the public may do so during their respective comment time.

Citizens who wish to make an audio/visual presentation pertaining to an item on the agenda, or during Public Comments, should contact the City Clerk’s office at 619.667.1120, no later than 5:00 p.m., the Thursday prior to the meeting day. Advance notification will ensure compatibility with City equipment and allow Council meeting presentations to progress smoothly and in a consistent and equitable manner. Please note that all presentations/digital materials are considered part of the maximum time limit provided to speakers.

Agenda reports for items on this agenda are available for public review at the City Clerk's Office, 8130 Allison Avenue, during normal business hours.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 8130 Allison Avenue, during normal business hours.

ACCESSIBILITY: The City of La Mesa encourages the participation of disabled individuals in the services, activities and programs provided by the City. Individuals with disabilities, who require reasonable accommodation in order to participate in the City Council meetings, should contact the City’s Americans with Disabilities Act (ADA) Coordinator, Rida Freeman, Director of Administrative Services, 48 hours prior to the meeting at 619.667.1175, fax 619.667.1163, or [email protected].

Hearing assisted devices are available for the hearing impaired. A City staff member is available to provide these devices upon entry to City Council meetings, commission meetings or public hearings held in the City Council Chambers. A photo i.d. or signature will be required to secure a device for the meeting.

Pages

1. CALL TO ORDER

1.1. INVOCATION - COUNCILMEMBER PARENT

1.2. PLEDGE OF ALLEGIANCE

2. REPORT FROM CLOSED SESSION

3. CITY MANAGER COMMENTS

4. COMMUNITY BULLETIN REPORTS

5. PRESENTATIONS

5.1. PRESENTATION OF THE SCHOOL SAFETY PATROL AWARDS -

MAYOR ARAPOSTATHIS

5.2. BUDGET MONITORING REPORT 1

5.3. POLICE CHIEF'S QUARTERLY OPERATIONS REPORT 15

6. ADDITIONS AND/OR DELETIONS TO THE AGENDA

7. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
NOTE: In accordance with state law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take any action on the item at this meeting.

If appropriate, the item will be referred to Staff or placed on a future agenda.

8. CONFLICT DISCLOSURES

9. CONSENT CALENDAR
(Items 9.1 through 9.8)
The Consent Calendar includes items considered to be routine. Unless discussion is requested by members of the Council or audience, all Consent Calendar items may be approved by one motion.

Recommended Motion:

Approve Consent Calendar Items 9.1 through 9.8.

9.1. APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF

ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Recommended Motion:

Approve.

9.2. APPROVAL OF THE MINUTES FOR THE CITY COUNCIL SPECIAL MEETINGS HELD TUESDAY, APRIL 12 AND APRIL 26, 2022
29 Recommended Motion:

Approve.

9.3. APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR MEETINGS HELD TUESDAY, APRIL 12, APRIL 26, AND MAY 10, 2022 33 Recommended Motion:

Approve.

9.4. RESOLUTION MAKING FINDINGS PURSUANT TO GOVERNMENT
CODE SECTION 54953, AS AMENDED BY ASSEMBLY BILL 361, AND

RE-AUTHORIZING THE CONTINUED USE OF VIRTUAL AND/OR

HYBRID MEETINGS OF THE LEGISLATIVE BODIES BEGINNING
JUNE 1, 2022 THROUGH JUNE 30, 2022
61 Staff Reference: Ms. Wiegelman
Recommended Motion:

Adopt Resolution.

9.5. RESOLUTION APPROVING AN AGREEMENT WITH MANAGEMENT

PARTNERS FOR PERMIT PROCESS IMPROVEMENT CONSULTING
SERVICES IN THE AMOUNT OF $57,600
65 Staff Reference: Mr. Tomaino
Recommended Motion:

Adopt Resolution.

9.6. ACCEPTANCE OF THE SINGLE AUDIT OF FEDERALLY ASSISTED GRANT PROGRAMS FOR THE YEAR ENDING JUNE 30, 2021
87 Staff Reference: Ms. Royales
Recommended Motion:

Approve.

9.7. CLIMATE ACTION PLAN AMENDMENT NO. 2 CONSULTING

SERVICES AWARD AND PROFESSIONAL SERVICES AGREEMENT
113

RESOLUTION APPROVING AN AWARD AND PROFESSIONAL

SERVICES AGREEMENT IN SUBSTANTIAL FORM AS PRESENTED,

SUBJECT TO THE FINAL REVIEW AND APPROVAL OF THE CITY
ATTORNEY, FOR REQUEST FOR PROPOSALS 22-13 FOR CLIMATE
ACTION PLAN AMENDMENT NO. 2 CONSULTING SERVICES TO THE

UNIVERSITY OF SAN DIEGO ENERGY POLICY INITIATIVES CENTER FOR THE TOTAL AMOUNT OF $100,000
Staff Reference: Mr. Throne
Recommended Motion:

Adopt Resolution.

9.8. RESOLUTION APPROVING AN APPROPRIATION OF GENERAL
FUND RESERVES AND ACCEPTING BID NO. 22-16 , HIGHWOOD

PARK COURT RESURFACING PROJECT AND AWARDING A
CONSTRUCTION CONTRACT TO FORDYCE CONSTRUCTION, INC.

FOR THE TOTAL AMOUNT OF $179,140
217
Staff Reference: Mr. Throne
Recommended Motion:

Adopt Resolution.

10. HEARING

10.1. CONSIDERATION OF RESOLUTION ADOPTING THE TRANSNET

REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM FOR
FISCAL YEARS 2023 THROUGH 2027
223
Staff Reference: Mr. Throne
Recommended Motion:

Adopt Resolution adopting the TransNet Local Street Improvement Program for Fiscal Years 2023 through 2027.

11. HEARING/ORDINANCE: FIRST READING

11.1. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA MESA AMENDING SECTION 17.12 OF THE LA

MESA MUNICIPAL CODE TO ADJUST THE SCHEDULE OF SEWER
SERVICE CHARGES FOR FISCAL YEARS 2023 THROUGH 2025
235
Staff reference: Mr. Throne
Recommended Motion:

Approve the proposed sewer rate increase of 3.4 percent in Fiscal Year 2023, 3.5 percent in Fiscal Year 2024, and 4.9 percent in Fiscal Year 2025 and approve the introduction and first reading of the Ordinance.

12. COUNCIL INITIATED

12.1. CONSIDERATION OF RESOLUTION TO SUPPORT STOP AAPI

HATE'S NO PLACE FOR HATE CALIFORNIA LEGISLATIVE

PACKAGE
309

RESOLUTION URGING THE CALIFORNIA STATE LEGISLATURE

AND GOVERNOR TO SUPPORT STOP AAPI HATE'S NO PLACE

FOR HATE CALIFORNIA LEGISLATIVE PACKAGE TO ADDRESS

STREET HARASSMENT FROM A PUBLIC HEALTH AND CIVIL

RIGHTS FRAMEWORK, INCLUDING CALIFORNIA STATE
ASSEMBLY BILL NO. 2549, INTRODUCED BY ASSEMBLY

MEMBERS MIA BONTA, AL MURATSUCHI, AND AKILAH WEBER TO

PREVENT STREET HARASSMENT, AND ITS CORRESPONDING
BUDGET REQUEST; CALIFORNIA STATE SENATE BILL NO. 1161,

INTRODUCED BY SENATOR DAVE MIN TO PREVENT STREET

HARASSMENT ON PUBLIC TRANSIT, AND ITS CORRESPONDING
BUDGET REQUEST; AND CALIFORNIA STATE ASSEMBLY BILL NO.
2448, INTRODUCED BY ASSEMBLY MEMBER PHIL TING TO

PREVENT HARASSMENT IN PRIVATE BUSINESSES - VICE MAYOR

SHU AND COUNCILMEMBER PARENT

13. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)

14. AB 1234 REPORTS (GC 53232.3 (d))

15. CITY ATTORNEY REMARKS

16. ADJOURNMENT
2021-2022 Budget Monitoring Report
Quarter Ending March 31, 2022
E:\Budget Monitoring Reports-Presentations\2021-2022\2021-2022 Q2 BMR.docx

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CITY OF LA MESA PAGE 1
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022
The Finance Department produces the quarterly Budget Monitoring Report using month-end financial information from the City’s financial system, input from staff in City departments, and relevant information from local, regional, and national sources (e.g., newspapers, economists, League of California Cities, etc.).

If you are new to this report, we suggest that you start by first reviewing the Reader’s Guide located at the end of the document for information on the organization and layout of the report.

Please contact Tammi Royales at (619) 667-1122 if you have any questions, comments, or suggestions.

Table of Contents
Page
Executive Summary................................................................................................... 2 Resources .................................................................................................................. 7 Appropriations........................................................................................................... 8 Reserves..................................................................................................................... 9 Reader’s Guide .......................................................................................................... 10

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CITY OF LA MESA PAGE 2
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022

EXECUTIVE SUMMARY
This Budget Monitoring Report details and analyzes economic indicators and forecasts based on certain assumptions and published projections through the quarter ending March 31, 2022.

As a result of the COVID-19 public health emergency declared in early March 2020, the national economy took an immediate decline in most areas. As of the end of the quarter, most economic factors were on the rise but some outlooks still remain uncertain of the long term effects.

NATIONAL ECONOMIC INDICATORS AND FORECASTS
U.S. Leading Economic Index
The Conference Board Leading Economic Index (LEI) for the U.S. increased by 0.3 percent in March to 119.8, following a 0.6 percent increase in February. The LEI increased by 1.9 percent in the six-month period from September 2021 to March 2022. “The US LEI rose again in March despite headwinds from the war in Ukraine,” said Ataman Ozyildirim, Senior Director of Economic Research at The Conference Board. “This broad-based improvement signals economic growth is likely to continue through 2022 despite volatile stock prices and weakening business and consumer expectations. The Conference Board projects 3.0 percent year-over-year US GDP growth in 2022, which is slower than the 5.6 percent pace of 2021, but still well above pre-covid trend. This rate also reflects a 0.5 point downgrade incorporated in our base case to include the effects of the war in Ukraine compared to before the war (3.5 percent). However, downside risks to the growth outlook remain, associated with intensification of supply chain disruptions and inflation linked to lingering pandemic shutdowns and the war, as well as with tightening monetary policy and persistent labor shortages.”

The Conference Board
U.S. Leading Economic Index
(2016 = 100)
Index % Change
Mar 21 111.6 1.30%
Apr 113.0 1.30%
May 114.3 1.20%
Jun 115.1 0.70%
Jul 116.4 1.10%
Aug 117.3 0.80%
Sep 117.5 0.20%
Oct 119.1 1.40%
Nov 119.9 0.70%
Dec 120.8 0.80%
Jan 118.8 -1.70%
Feb 119.5 0.60%
Mar 22 119.8 0.30%

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CITY OF LA MESA PAGE 3
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022
Consumer Price Index
The Consumer Price Index for All
Urban Consumers (CPI-U) increased

1.2 percent in March on a seasonally
adjusted basis after rising 0.8 percent
in February, the U.S. Bureau of Labor
Statistics reported in April. Over the
last 12 months, the all items index
increased 8.5 percent before seasonal
adjustment. Increases in the indexes
for gasoline, shelter and food were the
largest contributors to the seasonally
adjusted all items increase. The
gasoline index rose 18.3 percent in
March and accounted for over half of
the all items monthly increase; other energy component indexes also increased. The food index rose 1.0 percent and the food at home index rose 1.5 percent.

The index for all items less food and energy rose 0.3 percent in March following a 0.5 percent increase the prior month. The shelter index was by far the biggest factor in the increase, with a broad set of other indexes also contributing, including those for airline fares, household furnishings and operations, medical care, and motor vehicle insurance. In contrast, the index for used cars and trucks fell 3.8 percent over the month.

The all items index continued to accelerate, rising 8.5 percent for the 12 months ending March, the largest 12-month increase since the period ending December 1981.

Municipal Cost Index
The Municipal Cost Index (MCI)
remained unchanged in March after
increasing 1.6 percent in February and

0.8 percent in January. Overall, the MCI
has increased 10.8 percent over the
past twelve months. The MCI reflects
the impact of the costs of labor,
materials and contract services on the
actual inflation experienced by the City.

These costs are all factored into the
composite MCI. Major indicators of
these items used for the MCI include the
Consumer Price Index, the Producer
Price Index and the construction cost
indexes published by the U.S. Department of Commerce.

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CITY OF LA MESA PAGE 4
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022
U.S. Unemployment Rate
Total nonfarm payroll employment
rose by 431,000 in March, and the
unemployment rate declined to 3.6
percent, the U.S. Bureau of Labor
Statistics reported in April.

Employment continued to trend up in
leisure and hospitality, in professional
and business services, retail trade and
manufacturing. The unemployment
rate declined by 0.2 percentage point
to 3.6 percent in March, and the
number of unemployed persons
decreased by 318,000 to 6.0 million.

In February 2020, prior to the
coronavirus (COVID-19) pandemic, the unemployment rate was 3.5 percent, and unemployed persons numbered 5.7 million. The number of long-term unemployed (those jobless for 27 weeks or more) decreased by 274,000 to 1.4 million in March. This measure is 307,000 higher than in February 2020. The long-term unemployed accounted for 23.9 percent of the total unemployed in March.

Federal Funds Rate (Discount Rate)
A recent statement issued by the Federal Open Market Committee (FOMC) indicates that the sectors most adversely affected by the pandemic have improved in recent months but continue to be affected by COVID-19. Job gains have been strong in recent months, and the unemployment rate has declined substantially. Supply and demand imbalances related to the pandemic and the reopening of the economy have continued to contribute to elevated levels of inflation. Overall financial conditions remain accommodative, in part reflecting policy measures to support the economy and the flow of credit to U.S. households and businesses. The Committee decided to raise the target range for the federal funds rate to 1/4 to 1/2 percent and anticipates that ongoing increases in the target range will be appropriate.

STATE AND LOCAL ECONOMIC INDICATORS AND FORECASTS
State and Local Unemployment
The state unemployment rate declined
from 5.7 percent in January to 5.3 percent
in February before declining to 4.9 percent
in March. The County of San Diego and
the City of La Mesa unemployment rates
decreased from 4.2 percent and 4.0
percent respectively in December to 4.7
percent and 4.6 in January and 4.0 percent
and 3.6 percent in February before each
declining further to 3.4 percent and 3.2
percent in March.

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CITY OF LA MESA PAGE 5
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022
California’s labor market continued to
expand at a steady pace in March, with
total nonfarm employment in the state
growing by 60,200 positions over the
month, according to an analysis
released jointly with the UCR School of
Business Center for Economic
Forecasting and Development.

While California has added jobs at a
healthy pace in 2021 and 2022, as of
March 2022, the state has recovered
just 89.3 percent of the jobs that were
lost in March and April 2020, and there are now 395,500 fewer people employed in California compared to pre-pandemic February 2020.
“The strong job gains relative to the nation will continue, since California has more ground to recover compared to the rest of the country,” said Taner Osman, Research Manager at Beacon Economics and the Center for Economic Forecasting. “While macro headwinds, most notably rising interest rates and inflation, gather momentum, it’s not expected to slow employment growth in the coming months, as the re-opening tailwinds remain strong.” California’s unemployment rate fell to 4.9 percent in March, a 0.4 percentage-point decline from the previous month, which was driven by an increase in household employment. However, the state’s unemployment rate remains elevated relative to the 3.6 percent rate in the United States overall. While growing by 63,100 in March, the state continues to struggle with its labor supply.

Since February 2020, the state’s labor force has fallen by 405,100 workers, a 2.1 percent decline.

Local Economic Outlook
According to Beacon Economics Spring 2022 Economic Forecast, the region has not fully recovered from the initial impact of the pandemic-driven recession and still has room to grow.

Trends in transportation and warehousing have been bolstered by the shift to online retail, an existing trend greatly accelerated by the pandemic.

Beacon Economics believes the San Diego labor market will fully recoup pandemic-related job losses by either the end of this year or the beginning of the next as the region continues to transition from recovery to expansion.

While the region’s labor market is still recovering, the pandemic has ignited the region’s real estate market. According to CoreLogic data for new homes, existing homes, and condos, sales in San Diego County increased 23.5 percent year-over-year in 2021. While this was the fastest rate of increase in nearly 25 years, it was lower relative to the rates of increase in Orange (+33.7%) and Los Angeles (+40.4%) Counties. Both locally and at the national level, housing markets have been on fire. Among the primary factors driving the rapid upswing in sales were the steady decline in interest rates and a shift in consumer preferences for more space.

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CITY OF LA MESA PAGE 6
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022
Local Sales Tax Allocations
La Mesa’s receipts from October
through December were 12.4
percent above the fourth sales
period in 2020. Excluding reporting
aberrations, actual sales were up

7.2 percent.

The largest factor in this
improvement was a 19 percent
surge in receipts from general
consumer goods retailers as
shoppers spent freely during the
holiday season. Casual dining
eateries improved 60 percent as people got out of the house and came together again, seeking meaningful ways to connect with others after the isolation of the Covid-19 crisis. Fuel sales grew on higher prices and more driving activity. The recent opening of several new cannabis outlets also boosted the bottom-line. Conversely, allocations from the countywide use-tax pool were cut by several temporary factors. New car sales also dropped.

Measure L revenue grew 17 percent, exceeding the rate of improvement for Bradley-Burns tax receipts previously discussed, with that revenue suppressed by the drop in local auto sales and countywide use-tax allocations. Net of aberrations, taxable sales for all of San Diego County grew 14.7 percent over the comparable time period; the Southern California region was up 17.4 percent.

STATE BUDGET
Governor Newsom released the May Revision to his proposed 2022-23 state budget on May 13, projecting $49 billion in discretionary revenues, a $227 billion General Fund spending plan, and total reserves of $37 billion.

State lawmakers and Governor Newsom will have a $97.5 billion surplus to allocate this year, though half of it must be earmarked for education and other purposes. It’s the second year in a row California is facing a substantial surplus driven largely by income tax revenue from the state’s wealthy earners. The largest categories of spending from the overall General Fund surplus are for natural resources and transportation programs.

Negotiations with lawmakers on the budget proposal for 2022-23 will take place over the next several months with a June 15 passing deadline.

Staff will continue to closely monitor the State’s budget situation and review any actions by the legislature that might significantly impact the budget.

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CITY OF LA MESA PAGE 7
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022

GENERAL FUND SUMMARY
General Fund Resources
General Fund revenues have come in about as expected through the third quarter of fiscal year 2021-2022. The General Fund’s major revenue sources, property tax and sales tax (both base sales & use tax and Proposition L transaction tax) are not received at regular intervals throughout the fiscal year, but rather towards the middle and end of the fiscal year. For this reason, revenue streams received from these sources through the third quarter of the fiscal year will not equate to 50 percent of the total annual revenues that are eventually received.  Overall, total general fund revenues are meeting budgetary expectations when compared to the same period last fiscal year.
 Property tax revenues received through the third quarter are slightly above the same time last year. Because the majority of property tax revenues are received in December and April, third quarter revenues are historically below 75 percent.

General Fund Resouces
Through 75% of Fiscal Year
2021-2022
Budget1
YTD
Collected
(unaudited)
% of
Budget
Collected
YTD
Collected
(unaudited)
% of
Budget
Collected
Revenues:

Taxes
Property Tax $ 15,691,510 $ 9,402,104 59.9% $ 9,109,451 58.7% Former Tax Increment (RDA) 343,600 - 0.0% - 0.0%
Sales 14,145,000 9,948,631 70.3% 8,653,302 71.5%
Proposition L 9,974,000 7,091,660 71.1% 5,924,432 70.1% Cannabis Business Tax 2,000,000 1,347,682 67.4% 1,112,079 222.4% Other 3,206,700 1,624,999 50.7% 1,362,755 42.0%
Subtotal taxes 45,360,810 29,415,076 64.8% 26,162,018 65.1% Licenses & permits 1,580,500 1,590,051 100.6% 1,215,709 89.4% Fines, forfeitures & penalties 376,100 303,216 80.6% 191,440 44.8% Use of money and property 1,365,920 1,016,735 74.4% 755,215 51.5% Revenue from other agencies 1,258,120 1,364,208 108.4% 869,046 83.8% Service charges 1,869,100 1,705,570 91.3% 803,098 35.0% Other revenue 145,490 124,131 85.3% 100,178 68.1%
Total revenues 51,956,040 35,518,988 68.4% 30,096,704 64.1% Other financing sources:

Interfund transfers in 2,908,200 1,703,191 58.6% 1,828,700 66.4% Interfund transfers out (2,012,250) (813,600) 40.4% (481,450) 37.3% Total other financing sources 895,950 889,591 1,347,250 Plus: Fund Balance at July 1 31,208,810 31,208,810 100.0% 32,051,168 100.0% Total resources $ 84,060,800 $ 67,617,389 80.4% $ 63,495,123 78.9% 1 Budget reflects any amendments approved by the City Council through the end of the quarter Current Fiscal Year Prior Year Comparison

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CITY OF LA MESA PAGE 8
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022
 Sales tax revenues received through the third quarter are slightly below when compared to the same time last year.
 Proposition L sales tax revenues are slightly higher when compared the same time last fiscal year and are within budgetary expectations. Proposition L sales tax collections have a somewhat different base than the base sales tax collections. These collections include point-of-sale transactions that occur within the City limits of La Mesa. Proposition L sales tax collections also include transactions that take place outside the City if the items are being delivered into the City (e.g., furniture or large appliances) and autos and other large vehicles purchased that are being registered in La Mesa.  The budget for Cannabis Business Tax revenue was increased from $500,000 in FY 20- 21 to $2,000,000 in FY 21-22. Cannabis Business Tax revenues are meeting budgetary expectations in the third quarter and are anticipated to exceed the budgeted revenue by the end of the fiscal year.
 Other General Fund revenues, including licenses and permits, fines, forfeitures and penalties, which includes parking enforcement, use of money and property, which includes recreation facility rentals, revenue from other agencies and service charges are each up when compared to last year as a direct result of reduced COVID-19 restrictions.  Unrestricted Proposition L proceeds are being utilized to fill the structural budget deficits caused by lower revenues and to pay for ongoing vital City services that otherwise would have been reduced. As the economy recovers and ongoing revenues begin to stabilize, Proposition L proceeds are being used to preserve General Fund reserve levels.

General Fund Appropriations
Through 75% of Fiscal Year
2021-2022
Budget1
YTD
Encumbered/
Expended2
% of
Budget
General Fund Department Expenditures
Police $ 22,579,200 $ 16,483,836 73.0%
Fire 13,533,020 10,355,896 76.5%
Public Works 10,345,500 7,357,426 71.1%
Administrative Services 7,974,070 5,764,361 72.3%
Community Development 2,675,110 1,588,588 59.4%
Community Services 1,999,410 1,384,188 69.2%
Total General Fund Expenditures $ 59,106,310 $ 42,934,295 72.6% 1 Budget reflects any amendments approved by the City Council through the end of the quarter 2 Includes expenditures encumbered through end of quarter reported General Fund Expenditures

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CITY OF LA MESA PAGE 9
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022
 All departments are at or slightly below expectations through 75 percent of the fiscal year.

General Fund Reserves
The approved Final Budget for FY 21-22 includes estimated available reserves at June 30, 2022 of $26,930,800. Staff recently updated the estimated available reserves for the current fiscal year 2021-2022 as part of the annual forecast presented to the City Council in March. As the impacts of COVID-19 on general fund reserves were not as severe as originally anticipated, the general fund outlook has improved. The revised ending fund reserve balance presented at the March 2022 Council Workshop is $35,917,640.

The City Council’s reserve policies formally establish two General Fund reserve targets: a Rainy Day Reserve target of 15 percent and an additional Cash Flow Reserve target of 25 percent.

Because of the additional Proposition L Sales Tax revenues, a projected small but steady recovery of base sales and property taxes, and continued cost containment measures by departments, the General Fund reserves are projected to meet both the 15 percent Rainy Day Reserve target and the additional Cash Flow Reserve target of 25 percent in fiscal year 2021- 2022.

CONCLUSIONS
After an unprecedented two years, the nation’s economy is in a stage of recovery after the height of the pandemic. Economists are anticipating that this momentum will continue in the coming months and year, but cautious of rising inflation numbers that may have an unanticipated negative impact. The conflict in Ukraine and the disruption of the supply change may impact recovery as well. Although La Mesa currently maintains a healthy reserve, we will continue to monitor any continuing impacts of COVID-19, the war in Ukraine, and the supply chain disruptions on revenues and expenditures. Property tax revenues as well as other General Fund revenues remain stable. Overall General Fund expenditures continue to be within budgetary expectations. Finally, projected General Fund reserves remain consistent with the Council’s reserve policies.

FY 18-19 FY 19-20 FY 20-21
Final Budget
FY 21-22
Revised
Ending Fund
Reserves
(Forecast)
Available Reserves at June 30 31,499,284 32,051,168 36,598,856 26,930,800 35,917,640 Reserves as % of Operating
Expenditures 60.4% 61.5% 69.6% 45.6% 61.6%
Source of Reserves:

Property Sale (Police Station) 3,050,000 3,050,000 3,050,000 3,050,000 3,050,000 Property Sale (Other land) 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 Proposition L Revenues 8,940,142 8,741,926 8,673,000 8,673,000 8,673,000 Reserves from Operations 15,509,142 16,259,242 20,875,856 11,207,800 20,194,640 Total Ending General Fund Reserves 31,499,284 32,051,168 36,598,856 26,930,800 35,917,640 Actuals

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CITY OF LA MESA PAGE 10
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022
READER’S GUIDE
Managing a municipality the size of La Mesa is, in many ways, like managing a for profit corporation. Instead of focusing upon bottom-line profits, La Mesa managers must skillfully steward public dollars and ensure the effectiveness and efficiency of the City’s operations. They must live within legislatively approved budgets that are reviewed by residents, business leaders, and others interested in the City.

Like private corporations, public entities report their financial condition on a regular basis.

Corporations make reports to stockholders while public entities report to their “stakeholders” -- the individuals and organizations that have a “stake” in the entity’s operations.

In addition to an annual financial report and biennial budget document, the City of La Mesa publishes a quarterly Budget Monitoring Report to provide stakeholders with current information about the City’s financial condition and performance in the essential areas of the City’s operations.

This report is designed to give the reader a sense of how well La Mesa is doing fiscally and what its current successes or challenges might be. It includes a high level overview of the City’s financial condition followed by more detailed information on resources and expenditures for those readers who are interested in going beyond the bottom line.

This Reader’s Guide has been developed to assist you in reviewing the City of La Mesa’s quarterly Budget Monitoring Report. It highlights the type of information contained in each section and presents a glossary of commonly used budget terms.

Please contact Tammi Royales at (619) 667-1122 if you have any questions, comments, or suggestions.

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CITY OF LA MESA PAGE 11
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022

QUARTERLY BUDGET MONITORING REPORT ORGANIZATION
Executive Summary – A broad level overview of the City of La Mesa’s current financial condition. It begins with comments on the economy, followed by a summary financial table and graph along with any comments highlighting resources and expenditures.

Resources – A more detailed discussion of revenue collections and other resources supporting the City’s expenditures. Included in the discussion is a financial table showing the current year’s budget, year-to-date collections, and calculated percent of budget collected. The discussion also includes comments on the significant factors and conditions affecting these items.

Appropriations – A more detailed discussion of expenditures and reserves. Included in the discussion is a financial table showing the current year’s budget by department, year-to-date expenditures, and calculated percent of budget expended. The discussion also includes comments on the significant factors and conditions affecting these items.

Reserves - Commentary on estimated ending fund balance and its relationship to reserve targets. Included is a table displaying historical ending fund balance related to reserve targets.

FUNDS NOT REPORTED ON
This report focuses on the General Fund which provides the majority of government services.

Other funds have been excluded from this report.

GLOSSARY
The following are definitions of some of the more common terms one may encounter in reviewing this document.

Accrual Basis – The basis of accounting under which revenues are recorded when they are earned and expenditures are recorded when they result in liabilities for benefits received.

Accrued Revenue – Revenue earned during the current accounting period but which is not collected until a subsequent accounting period.

Appropriation – Amount authorized for expenditure by the City Council.

Beginning Fund Balance – An account used to record resources available for expenditure in one fiscal year because of revenues collected in excess of the budget and/or expenditures less than the budget in the prior fiscal year.

Budget - A financial operating plan for a given period which displays the expenditures to provide services or to accomplish a purpose during that period together with the estimated sources of revenue (income) to pay for those expenditures. Once the fund totals shown in the budget are appropriated by the City Council, they become maximum spending limits.

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CITY OF LA MESA PAGE 12
BUDGET MONITORING REPORT QUARTER ENDING MARCH 31, 2022
Ending Fund Balance - An account used to record resources available at year end as a result of revenues collected in excess of the budget and/or expenditures less than the budget during the fiscal year. The City’s operating reserves are budgeted in the General Fund ending fund balance.

Expenditure – The payment for City obligations, goods, and services.

Fiscal Year – A twelve-month period designated as the operating year for accounting and budgeting purposes. The City of La Mesa’s fiscal year is July 1 through June 30.

Fund - Governmental accounting systems are organized and operated on a fund basis. A fund is an independent financial and accounting entity with a self-balancing set of accounts in which financial transactions relating to revenues, expenditures, assets, and liabilities are recorded.

Funds are established to account for the use of restricted revenue sources and, normally, to carry on specific activities or pursue specific objectives.

General Fund – The financial and accounting entity that comprises typical operations of a municipality such as police, fire, public works, and other departments.

Grants – A contribution by a government or other organization to support a particular function.

Grants may be classified as either operational or capital, depending upon the grantor.

M&O (Maintenance and Operating) Costs – Expenditure category that represents amounts paid for supplies and other services and charges.

Proposition L – The La Mesa Vital City Services Measure which was passed by voters on November 4, 2008 authorizing a ¾ cent local transactions and use tax (commonly referred to as a sales tax). This general purpose tax became effective on April 1, 2009.

Reserve – An account used either to set aside budgeted revenues that are not required for expenditure in the current budget or to earmark revenues for a specific future purpose.

Resources - Total dollars available for appropriation, including estimated revenues, interfund transfers, and beginning fund balances.

Revenue - Sources of income received during the fiscal year, operating transfers from other funds, and other financing sources such as the proceeds derived from the sale of fixed assets.

Revenues from Other Agencies – Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes.

Taxes – Compulsory charges levied by a government for financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments.

Trust Funds – Funds used to account for assets held by a government in a trustee capacity for individuals, private organizations, other governments, and/or other funds. Examples are pension trust funds, nonexpendable trust funds, and expendable trust funds.

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DATE: May 18, 2022
TO: Greg Humora, City Manager
FROM: Ray Sweeney, Chief of Police
SUBJECT: 2022 1st Quarter Operations Report
Please see the attached Police Department’s 2022 1st Quarter Operations Report.

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LA MESA POLICE DEPARTMENT
Quarterly Operations Report
1st Quarter 2022
Ray Sweeney, Chief of Police
Prepared by Crime Analysis

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Law Enforcement Operations and Statistics
Part 1 Crimes and Statistics
The 1st quarter of 2022 concluded with 23.6 crimes per thousand residents compared to

22.6 crimes per thousand in the 1st quarter of 2021, which represents a 4.4% increase in the number of crimes.

Violent Crimes decreased 43.1% in 2022 year-to-date compared to the same period in 2021. There were 33 incidents at the end of the 1st quarter of 2022 compared to 58 in 2021. Robberies decreased 20.0% in 2022 year-to-date compared to the same period in 2021. During the 1st quarter of 2022 there were 8 robberies compared to 10 during the 1st quarter of 2021.

Property Crimes increased by 14.2% in 2022 compared to 2021. At the end of the 1st quarter of 2022, there were 321 property crimes reported compared to 281 at the end of the 1st quarter of 2021. The following three categories make up the category of Property Crime: Burglary, Theft and Auto Theft. Burglary decreased 32.6%, Theft increased 16.3% and Auto Theft increased 60.0%. This category also includes a 7.6% decrease in vehicle burglaries, an 57.7% decrease in residential burglaries, and a 5.9% increase in commercial burglaries.

The following are some significant robbery clearances from the 1st quarter:
• On 01/04/22 at approximately 10:00 AM, a male entered the Bank of the West, located at 8690 Center Drive, La Mesa. The suspect demanded money from two tellers, and removed cash from a third teller’s drawer, before fleeing on foot. La Mesa patrol officers responded to a silent alarm activation at the bank and located the suspect walking through the parking lot of Grossmont Center. The suspect was arrested and booked into San Diego County Jail for robbery. • On 01/29/22 at approximately 4:50 PM, a male suspect attempted to shoplift shoes from the Famous Footwear located within the Grossmont Center mall. When he was confronted by security, the suspect abandoned the shoes and fled. Ten minutes later the suspect returned and stole the shoes for a second time. The suspect was again confronted by security; the suspect brandished a knife at the guard before leaving with the merchandise. La Mesa patrol officers responded and located the suspect hiding under the Interstate 8 bridge at Jackson Drive. The suspect was arrested for robbery and carrying a concealed dagger.

The following is a significant auto theft clearance from the 1st quarter:
• On 02/11/22, a resident’s truck was stolen from the 7400 block of El Cajon Boulevard. On 03/25/22, La Mesa Police Department’s Regional Auto Theft Task Force (RATT) Detective located a suspect driving the stolen truck through La Mesa.

The suspect was using the La Mesa resident’s truck to tow a vehicle trailer that had

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been stolen in East County. With the assistance of La Mesa patrol officers, the RATT detective was able to safely take the suspect into custody and return the stolen truck to the victim. The suspect was booked into San Diego County Jail for possession of a stolen vehicle.

The following are some of the significant burglary clearances from the 1st quarter:
• On 01/20/22, a resident’s bags, containing clothing, keys, and electronics, were stolen from their locked vehicle. The resident confronted the suspect and took a photo of their license plate as they drove away. La Mesa’s Special Investigations Unit (SIU) detectives identified the vehicle and the registered owner. Detectives located the suspect vehicle and identified a residence associated with the suspect.

La Mesa detectives executed a search warrant on the residence. Several items stolen from the victim’s vehicle were recovered and returned. The suspect was arrested for burglary, and for several felony warrants which were issued for by other local law enforcement agencies.
• On 02/14/22, a La Mesa resident’s vehicle was burglarized and their wallet was stolen. Subsequently, the victim’s credit cards were used at various stores throughout the County. SIU detectives were able to identify a suspect through investigative leads and partnered with allied agencies in conducting surveillance operations. The suspect was located in San Diego. With assistance from the US Marshal’s Service San Diego Fugitive Task Force, SIU detectives were able to safely take the suspect into custody. The suspect was booked into San Diego County Jail for burglary. Property stolen from the victim’s vehicle was located and returned.
• On 02/26/22 at approximately 1:36 AM, La Mesa patrol officers contacted a male in his vehicle parked in the lot of a closed business on Baltimore Drive. Upon contact, the officers noticed the propane tank storage container adjacent to the vehicle was unlocked. Officers located stolen propane tanks and burglary tools in the vehicle and arrested the suspect. SIU detectives identified three additional cases in which the same male burglarized the propane tank storage containers of La Mesa businesses, stealing multiple tanks each time. The male was also identified as the suspect in a similar case of burglary in Rancho San Diego. • On 02/26/22 at approximately 8:40 AM, a La Mesa resident was in the process of loading her vehicle and reentered the residence briefly to retrieve additional items.

Upon her return, she witnessed an unknown male removing her bag, containing several unused checks and a laptop, from her vehicle. The resident confronted the suspect and he fled with the property. Subsequently, the checks were cashed at numerous bank locations throughout the County. SIU detectives identified the suspect cashing the checks, and tracked him to his elderly parents’ residence. SIU detectives arrested the suspect for burglary.

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Special Investigations Unit (SIU)
SIU 1st Quarter Activity
Activity 1st Quarter 2021 1st Quarter 2022
Arrests 29 21
Field Interviews* 75 40
Citations 1 9
Vehicle Impounds 3 1
Probation Searches 68 45
Parole Searches 6 1
Traffic Stops 17 5
Pedestrian Stops 41 15
Search Warrants 10 3
Parolees and Probationers
Below is a graph representing the number of individuals on Parole that have resided in La Mesa over the last four years. Please note that the below graph does not include PostRelease Offenders (AB109).

AB109 – Public Safety Realignment
The California criminal justice system had a fundamental shift on October 1, 2011, as the result of Assembly Bill 109, the Public Safety Realignment Act. The law changed a number of ways Law Enforcement monitors these offenders. Felons who have committed nonviolent, non-serious, and non-sex offenses are housed in county jail. Those released from state prison, known as Post Release Offenders (PRO), are supervised by the Probation Department. Probation violations by the PRO population are served in county jail and are limited to 180 days.
58 61
54 54
0 10
20 30
40 50
60 70
80 Mar-19 Mar-20 Mar-21 Mar-22
Population Count
1st Qtr. Parole Population Residing in La Mesa

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According to the San Diego County Probation Department, La Mesa currently houses eleven (11) of the Post Release Offenders.

Registered Sex Offenders
There are currently eighty-six (86) active sex registrants in the city. One is out of compliance. Throughout the year, patrol officers conduct compliance checks on the registrants living in La Mesa.

Traffic Collisions/Citations/Enforcement Operations
There were seventy-eight (78) traffic collisions during the 1st quarter of 2022. Of the seventy-eight (78) reports, forty-five (45) collisions involved injuries with fifty-five (55) total drivers and passengers reporting injuries. Of the fifty-five (55) injured parties, there were three (3) serious injury collisions and one (1) fatality.

Traffic Enforcement Operations
During the 1st quarter, the Traffic Unit conducted three (3) DUI Saturation Patrols and three (3) Primary Collision Factor Operations.

Community Resource Activities and Information
Graffiti Tracker
ACTIVITY 1st Qtr
2022
2nd Qtr
2021
3rd Qtr
2021
4th Qtr
2021 YTD Total
Reported Graffiti 71 71
Photographed* 160 160
Cleaned 71 71
*Each incident of graffiti may have more than one photo cataloged. “Reported Graffiti” includes graffiti reported to Public Works and the Police Department. “Cleaned Graffiti” includes the graffiti that was painted out by Public Works personnel, Police Department personnel, or private citizens and business owners. “Photographed Graffiti” includes graffiti photographed by Public Works and Police Department personnel.

The Community Resource Unit (CRU) receives reports of graffiti from RSVP patrols, the Graffiti Hotline, the city’s SeeClickFix, phone calls from citizens to the Police Department, and reports of graffiti to Public Works. CRU continues to work with several volunteers and private businesses in an effort to assist in graffiti eradication. CRU has worked with Code Compliance on properties that are chronic graffiti targets.

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During the 1st quarter of 2022, locations with a high frequency of graffiti included the 6000 block of Severin Drive, the 8600 block of La Mesa Boulevard, and the 8800 block of Dallas Street.

School Resource Officer
The SRO is position is currently vacant.

Crime Prevention/Emergency Preparedness
There are currently 115 Neighborhood Watch groups. The Nextdoor.com social media group has approximately 20,488 La Mesa citizens participating. The Department’s Facebook account has 6,652 followers. The Department’s Twitter account has 5,058 followers. The Department’s Instagram account has 3,272 followers.

During the 1st quarter, Crime Prevention coordinated one Catalytic Converter Engraving event.

Neighborhood Watch Meetings 2
Community Presentations 3
Residential Security Inspections 0
Commercial Security Inspections 7

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La Mesa Police Department
Quarterly Crime Statistics - 1st Quarter 2022
2022 2021 YTD
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr YTD YTD % Change Homicide 0 1 1 0 0 0 0 N/C
Cleared 0 0 1 0 0 0 0 N/C
Rape 4 2 5 3 2 2 4 -50.0%
Cleared 1 0 1 0 1 1 1 0.0%
Robbery 10 9 14 12 8 8 10 -20.0%
Cleared 2 5 5 5 5 5 2 150.0%
Aggravated Assault 44 20 24 26 23 23 44 -47.7%
Cleared 19 9 8 13 9 9 19 -52.6%
2022 2021 YTD
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr YTD YTD % Change Residential 26 29 21 21 11 11 26 -57.7%
Commercial 17 19 20 22 18 18 17 5.9%
Burglary Total 43 48 41 43 29 29 43 -32.6%
Cleared 4 6 4 4 3 3 4 -25.0%
Car Prowl (Included in Theft) 66 41 47 57 61 61 66 -7.6% Theft > $400 100 97 116 94 116 116 100 16.0%
Theft $400 or less 103 83 100 76 120 120 103 16.5%
Theft Total 203 180 216 170 236 236 203 16.3%
Cleared 13 20 19 9 16 16 13 23.1%
Auto Theft 35 52 46 53 56 56 35 60.0%
Cleared 1 1 6 3 2 2 1 100.0%
2022 2021 YTD
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr YTD YTD % Change Total Violent 58 32 44 41 33 33 58 -43.1%
Cleared* 37.9% 43.8% 34.1% 43.9% 45.5% 45.5% 37.9% 19.8% Total Property 281 280 303 266 321 321 281 14.2%
Cleared* 6.4% 9.6% 9.6% 6.0% 6.5% 6.5% 6.4% 2.1%
FBI Index 339 312 347 307 354 354 339 4.4%
Cleared* 11.8% 13.1% 12.7% 11.1% 10.2% 10.2% 11.8% -13.8% Violent Rate per 1000 Pop. 2.2/K 3.9/K
Property Rate per 1000 Pop. 21.4/K 18.7/K
Index Rate per 1000 Pop. 23.6/K 22.6/K
2021
Violent Crime
Property Crime
Totals
2021
2021
2022
2022
2022
Prepared by LMPD Crime Analysis, 4/28/2022
*Percentage change by number of crimes cleared.

N/A = Not Applicable

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La Mesa Police Department
Robbery and Theft - 1st Quarter 2022
2022 2021 YTD
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr YTD YTD % Change Street/Highway 6 5 2 4 1 1 6 -83.3%
Commercial 2 4 7 3 3 3 2 50.0%
Gas or Service Station 0 0 0 1 0 0 0 N/C
Chain Store 2 0 3 4 0 0 2 -100.0%
Residential 0 0 2 0 0 0 0 N/C
Bank 0 0 0 0 4 4 0 N/C
Miscellaneous 0 0 0 0 0 0 0 N/C
Robbery Total 10 9 14 12 8 8 10 -20.0%
Cleared 2 6 4 5 5 5 2 150.0%
YTD Clearance Rate 63%
2022 2021 YTD
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr YTD YTD % Change Pocket-Picking 0 0 0 0 0 0 0 N/C
Purse Snatching 2 1 0 1 2 2 2 0.0%
Shoplifting 29 32 52 17 33 33 29 13.8%
From Motor Vehicles 108 68 76 76 98 98 108 -9.3%
Motor Vehicle Parts & Acc. 21 34 46 23 46 46 21 119.0%
Bicycles 6 7 4 6 5 5 6 -16.7%
From Buildings 20 26 25 30 30 30 20 50.0%
From Coin Operated Mach. 0 0 0 0 0 0 0 N/C
All Others 17 12 13 17 22 22 17 29.4%
Theft Total 203 180 216 170 236 236 203 16.3%
Cleared 13 20 19 10 16 16 13 23.1%
YTD Clearance Rate 7%
2021
Robbery
Theft
2021 2022
2022
Prepared by LMPD Crime Analysis, 4/28/2022 N/A = Not Applicable

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La Mesa Police Department
Patrol Statistics - 1st Quarter 2022
2022 2021 YTD
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr YTD YTD % Change Primary 5336 5756 6124 5631 5428 5428 5336 1.7%
Officer Initiated 1678 1506 1630 1493 1627 1627 1678 -3.0% Reports Taken 1054 1035 1106 874 1252 1252 1054 18.8%
Arrests Made 241 224 245 235 256 256 241 6.2%
5150 Detentions 130 132 134 112 96 96 130 -26.2%
Citations 347 248 346 392 390 390 347 12.4%
Parking/ Muni Code Citations 149 156 112 108 103 103 149 -30.9% Field Interviews 110 106 99 94 147 147 110 33.6%
2021 2022
Prepared by LMPD Crime Analysis, 4/28/2022 N/A = Not Applicable

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La Mesa Police Department
Robbery Statistics - 1st Quarter 2022
Reported Robberies 2022 2021 % Change
Street/Highway 1 6 -83.3%
Commercial 3 2 50.0%
Gas or Service Station 0 0 N/C
Chain Store 0 2 -100.0%
Residential 0 0 N/C
Bank 4 0 N/C
Miscellaneous 0 0 N/C
Robbery Total 8 10 -20.0%
Cleared 5 2 150.0%
Reported Robberies Reported Solved % Solved
Street/Highway 1 1 100.0%
Commercial 3 1 33.3%
Gas or Service Station 0 0 N/C
Chain Store 0 0 N/C
Residential 0 0 N/C
Bank 4 3 75.0%
Miscellaneous 0 0 N/C
Total 8 5 62.5%
Year to Date Totals
2022
Prepared by LMPD Crime Analysis, 4/28/2022 N/A = Not Applicable

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La Mesa Police Department
Communications - 1st Quarter 2022
2022 2021 YTD
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr YTD YTD % Change 9-1-1 6765 7540 7714 7610 7106 7106 6765 5.0%
9-1-1 Answer Time1 99% 100% 100% 100% 100% 100% 100% N/A Total Calls For Service2 13637 14539 15404 14454 13828 13828 13637 1.4% Source:
9-1-1 6070 6696 6882 6842 6250 6250 6070 3.0%
Text 9-1-14 33 7 8 6 5 5 33 -84.8%
Non-Emergency 5571 6053 6614 5912 5342 5342 5571 -4.1%
Officer Initiated 1860 1663 1780 1604 2060 2060 1860 10.8% Walk Ins3 134 120 120 91 171 171 134 27.6%
HOME5 187 355 134 81 617 617 187 229.9%
5 The Homeless Outreach and Mobile Engagement (HOME) is an initiative of the City of La Mesa, in collaboration with the La Mesa Police Department. The HOME program was officially relaunched on November 1, 2021 when City outreach workers became the sole service providers. As part of the relaunch, LMPD Dispatchers now route the HOME team as primary responders to non-emergency calls for service that do not require a police presence. 2021 2022
2 Calls for Service include all calls that generate agency response and officer initiated contact including, assisting citizens, traffic stops, pedestrian stops, front counter contacts, extra patrol, etc. 4 Capacity to accept texts via 9-1-1 began January 2021. 1 9-1-1 Answer Time indicates the average percentage of 9-1-1 calls answered by the State Ringtime Standard. The State Ringtime Standard is 95% answered within 15 seconds. 3 Due to the COVID-19 Pandemic, the lobby of the police station was closed in March of 2020. The lobby was reopened with limited access in October of 2020.

Prepared by LMPD Crime Analysis, 4/28/2022 N/A = Not Available

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La Mesa Police Department
Quarterly Trolley Crime Statistics ‐ 1st Quarter 2022
2022 2021
Alvarado
Rd.

Amaya
Ct.

Grossmont
Center
La Mesa
Bl.

Spring
St.

Alvarado
Rd.

Amaya
Ct.

Grossmont
Center
La Mesa
Bl.

Spring
St.

YTD YTD % Change
Homicide 00 0 00 00 0 00 0 0 N/C
Rape 00 0 00 00 0 00 0 0 N/C
Robbery 10 0 00 00 0 00 0 1 ‐100.0%
Aggravated Assault 00 1 10 00 0 00 0 2 ‐100.0%
2022 2021
Alvarado
Rd.

Amaya
Ct.

Grossmont
Center
La Mesa
Bl.

Spring
St.

Alvarado
Rd.

Amaya
Ct.

Grossmont
Center
La Mesa
Bl.

Spring
St.

YTD YTD % Change
Residential 00 0 00 00 0 00 0 0 N/A
Commercial 00 0 00 00 0 00 0 0 N/C
Theft Total 00 0 02 10 1 00 2 2 0.0%
Car Prowl (Included in Theft) 00 0 02 00 0 00 0 2 ‐100.0% Auto Theft 00 0 00 00 0 00 0 0 N/C
2022 2021
Alvarado
Rd.

Amaya
Ct.

Grossmont
Center
La Mesa
Bl.

Spring
St.

Alvarado
Rd.

Amaya
Ct.

Grossmont
Center
La Mesa
Bl.

Spring
St.

YTD YTD % Change
Total Violent 10 1 10 00 0 00 0 3 ‐100.0%
Total Property 00 0 02 10 1 00 2 2 0.0%
FBI Index 10 1 12 10 1 00 2 5 ‐60.0%
Addresses of Trolley Stations
7255 Alvarado Road
9100 Amaya Court
8601 Fletcher Parkway
8248 La Mesa Boulevard
4250 Spring Street
Totals
2021 YTD 2022 YTD
Note: MTS advises that their statistics "do not include incidents that occurred outside the immediate station area. The total number of incidents and arrests will not equal those reflected on other reports. Based on ARJIS data run 4/28/22.

Violent Crime
2021 YTD 2022 YTD
Property Crime
2021 YTD 2022 YTD
Prepared by LMPD Crime Analysis, 4/28/2022 N/A = Not Available

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1 La Mesa City Council
Minutes of a Special Meeting
Date:

Location:

April 12, 2022, 5:00 p.m.

Council Chambers and City Manager's Conference Room
City Hall, 8130 Allison Avenue
La Mesa, California

Present: Mayor Arapostathis
Vice Mayor Shu
Councilmember Baber
Councilmember Lothian
Councilmember Parent
Staff: City Manager Humora
Assistant City Manager Tomaino
City Attorney Sabine
City Clerk Wiegelman
This meeting was conducted utilizing teleconferencing and electronic means consistent with Government Code Section 54953, as amended by Assembly Bill 361, in relation to the COVID-19 State of Emergency and recommended social distancing measures. _____________________________________________________________________

1. CALL TO ORDER
Mayor Arapostathis called the meeting to order at 5:04 p.m.

1.1 PLEDGE OF ALLEGIANCE

2. PUBLIC COMMENTS
There were no comments.

3. OPEN SESSION

3.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
AUTHORITY: Government Code 54956.8

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2 PROPERTY: 8064 Allison Avenue, La Mesa, CA 91942 / U.S. Post Office CITY NEGOTIATOR: Greg Humora, City Manager
TO NEGOTIATE WITH: Sarah West
UNDER NEGOTATION: Possible Amendment to Price and Terms of an existing Ground Lease Agreement related to above referenced property Mayor Arapostathis adjourned the meeting to Closed Session at 5:05 p.m.

4. CLOSED SESSION

4.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
AUTHORITY: Government Code 54956.8
PROPERTY: 8064 Allison Avenue, La Mesa, CA 91942 / U.S. Post Office CITY NEGOTIATOR: Greg Humora, City Manager
TO NEGOTIATE WITH: Sarah West
UNDER NEGOTATION: Possible Amendment to Price and Terms of an existing Ground Lease Agreement related to above referenced property The meeting reconvened at 5:30 p.m. with all members present.

City Attorney Sabine announced there were no reportable actions.

5. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 5:30 p.m.
_________________________
City Clerk

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1 La Mesa City Council
Minutes of a Special Meeting
Date:

Location:

April 26, 2022, 5:00 p.m.

Council Chambers and City Manager's Conference Room
City Hall, 8130 Allison Avenue
La Mesa, California

1. CALL TO ORDER
Vice Mayor Shu called the meeting to order at 5:04 p.m.

2. PUBLIC COMMENTS
There were no comments.

Vice Mayor Shu adjourned the meeting to Closed Session at 5:04 p.m.

3. CLOSED SESSION

3.1 CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6
Agency Negotiator: Ms. Freeman

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2 Employee Organization: La Mesa City Employees Association Mayor Arapostathis joined the meeting at 5:07 p.m.

The meeting reconvened at 5:47 p.m. with all members present.

4. REPORT FROM CLOSED SESSION - CITY ATTORNEY
City Attorney Sabine announced there were no reportable actions.

5. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 5:47 p.m.
_________________________
City Clerk

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1 La Mesa City Council
Minutes of a Regular Meeting
Date:

Location:

April 12, 2022, 6:00 p.m.

City Council Chambers, 8130 Allison Avenue
La Mesa, California

1. CALL TO ORDER
The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting.

The Agenda Items were considered in the order presented.

Mayor Arapostathis called the meeting to order at 6:01 p.m.

1.1 INVOCATION - COUNCILMEMBER BABER

1.2 PLEDGE OF ALLEGIANCE

2. REPORT FROM CLOSED SESSION
City Attorney Sabine announced there were no reportable actions.

3. CITY MANAGER COMMENTS

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2 City Manager Humora introduced the new Director of Public Works, Michael Throne.

Director of Public Works Throne gave a brief summary of his professional background.

The Mayor and Council welcomed Director of Public Works Throne to the City.

4. COMMUNITY BULLETIN REPORTS
The Mayor, Council and staff made announcements and reported on various events taking place in the City. No action was taken.

5. ADDITIONS AND/OR DELETIONS TO THE AGENDA
There were no additions or deletions to the agenda.

6. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
Brother Steven Gerard spoke regarding pro-life and recommended the City of La Mesa become a charter city.

7. CONFLICT DISCLOSURES
There were no conflict of interest disclosures.

8. BOARD AND COMMISSION INTERVIEWS

8.1 INTERVIEW OF APPLICANTS FOR UNSCHEDULED VACANCIES ON

THE YOUTH ADVISORY COMMISSION
City Clerk Wiegelman briefly explained the interview process.

The following applicants spoke regarding their qualifications and interest in being appointed to the Youth Advisory Commission:

Zaida Donnelly
Mustafa Dost
City Clerk Wiegelman said the appointments would be made at the April 26th City Council meeting.

Following the interviews, no action was taken.

9. CONSENT CALENDAR
(Items 9.1 through 9.3)
Moved by Councilmember Baber
Seconded by Mayor Arapostathis

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3 Approve Consent Calendar Items 9.1 through 9.3.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

9.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF

ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Approve.

9.2 RESOLUTION DIRECTING REVIEW OF THE CITY OF LA MESA

CONFLICT OF INTEREST CODE
Resolution No. 2022-025
Adopt Resolution.

9.3 ABANDONMENT OF IRREVOCABLE OFFER OF DEDICATION OF

REAL PROPERTY

RESOLUTION ORDERING THE ABANDONMENT OF IRREVOCABLE
OFFER OF DEDICATION OF REAL PROPERTY OVER 4005
MASSACHUSETTS AVENUE BEING THE EASTERN 25 FEET OF
PARCEL 2, DEDICATED PER DOCUMENT 88-271586, RECORDED
JUNE 7, 1988 AS SHOWN ON PARCEL MAP 15264, IN THE CITY OF

LA MESA
Resolution No. 2022-026
Adopt Resolution.

10. ORDINANCE: FIRST READING

10.1 CONSIDERATION OF AN ORDINANCE ADDING LA MESA MUNICIPAL CODE CHAPTER 10.30 REGULATING THE RESIDENTIAL STORAGE
OF FIREARMS; AND CONDUCTING AN ASSOCIATED PUBLIC

INFORMATION PROGRAM
Chief Sweeney provided an overview of the draft Ordinance and public information program.

Council questions and comments ensued.

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4 The following members of the public spoke or submitted a comment in support of the proposed Ordinance and public information program:

Louis Knowlton on behalf of La Mesa First United Methodist Church Community Outreach Committee
Therese Hymer
Mick Rabin
Dianne Osterling
Lori Van Orden
Victoria Koenitzer
Rosalba Ciampi
John White
Celia Taghdiri
Jane Meyers
Thomas Keener
Susan Ehrhardt
Carol Landale
John Mann
The following members of the public spoke in opposition to the proposed Ordinance:

Kenneth Van Tassell
Gary Wyer
City Attorney Sabine read the title of the Ordinance.

Moved by Vice Mayor Shu
Seconded by Councilmember Parent
Approve the introduction and first reading of the Ordinance.

Yes (2): Vice Mayor Shu, and Councilmember Parent
No (3): Mayor Arapostathis, Councilmember Baber, and Councilmember Lothian

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5 Failed (2 to 3)
Moved by Councilmember Parent
Seconded by Vice Mayor Shu
Direct staff to conduct a public information program to inform residents of the federal, state, and local laws for the safe storage of firearms.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

11. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
The Mayor and Council reported on various outside boards, commissions and committee meetings they attended. No action was taken.

12. AB 1234 REPORTS (GC 53232.3 (d))
Councilmember Parent reported on his trip to Washington D.C. on March 27 – 30, 2022 for the San Diego Regional Chamber of Commerce 2022 Mission to Washington D.C. event.

13. CITY ATTORNEY REMARKS
There were no remarks.

14. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 6:58 p.m.
_________________________
City Clerk

Page 37 of 312 ends

Page 38 of 312 ends

1 La Mesa City Council
Minutes of a Regular Meeting
Date:

Location:

April 26, 2022, 6:00 p.m.

City Council Chambers, 8130 Allison Avenue
La Mesa, California

1. CALL TO ORDER
The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting.

The Agenda Items were considered in the order presented.

Mayor Arapostathis called the meeting to order at 6:03 p.m.

1.1 INVOCATION - COUNCILMEMBER BABER

1.2 PLEDGE OF ALLEGIANCE

2. REPORT FROM CLOSED SESSION
City Attorney Sabine announced there were no reportable actions.

3. CITY MANAGER COMMENTS

Page 39 of 312 ends

2 There were no comments.

4. COMMUNITY BULLETIN REPORTS
The Mayor, Council and staff made announcements and reported on various events taking place in the City. No action was taken.

5. PRESENTATIONS

5.1 PROCLAIMING APRIL 2022 AS VOLUNTEER APPRECIATION MONTH Mayor Arapostathis read the proclamation proclaiming April 2022 as Volunteer Appreciation Month.

5.2 PROCLAIMING MAY 2022 AS BIKE MONTH
Mayor Arapostathis read the proclamation proclaiming May 2022 as Bike Month.

Jeremy Bloom, Circulate San Diego, presented the City of La Mesa with the 2021 Momentum Award in recognition of La Mesa's longstanding commitment to improving the safety of its streets with the construction of Class II bike lanes on University Avenue.

6. ADDITIONS AND/OR DELETIONS TO THE AGENDA
There were no additions or deletions to the agenda.

7. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
John Moore spoke regarding the COVID-19 vaccine.

Diane Osterling spoke regarding affordable housing, government transparency, and policy making.

Gene Carpenter spoke regarding the safe storage of firearms.

8. CONFLICT DISCLOSURES
Councilmember Baber announced he would recuse himself for Item 13.3 because he had a potential conflict of interest under Government Code Section 87100 due to the proximity of his home to Collier Park.

9. BOARD AND COMMISSION INTERVIEWS

9.1 INTERVIEW OF APPLICANT FOR AN UNSCHEDULED VACANCY ON

THE COMMUNITY POLICE OVERSIGHT BOARD
City Clerk Wiegelman briefly explained the interview process.

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3 Reverend Christian DeMent spoke regarding their qualifications and interest in being appointed to the Community Police Oversight Board as the faith based community representative.

City Clerk Wiegelman said the appointments would be made at the May 10th City Council meeting.

Following the interview, no action was taken.

9.2 INTERVIEW OF APPLICANTS FOR UNSCHEDULED VACANCIES ON

THE ENVIRONMENTAL SUSTAINABILITY COMMISSION
City Clerk Wiegelman briefly explained the interview process.

Shaelen Taylor spoke regarding their qualifications and interest in being appointed to the Environmental Sustainability Commission as the youth representative.

City Clerk Wiegelman said the appointments would be made at the May 10th City Council meeting.

Following the interview, no action was taken.

10. BOARD AND COMMISSION APPOINTMENTS

10.1 RESOLUTION APPOINTING MEMBERS TO FILL THE UNSCHEDULED

VACANCIES ON THE YOUTH ADVISORY COMMISSION
Mayor Arapostathis nominated Zaida Donnelly, Mustafa Dost, and Dylan White for appointment to the Youth Advisory Commission.

Resolution No. 2022-027
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
Approve the appointment of Zaida Donnelly, Mustafa Dost, and Dylan White to the Youth Advisory Commission and adopt the Resolution confirming the appointments.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

11. CONSENT CALENDAR
(Items 11.1 through 11.9)

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4 Moved by Councilmember Baber
Seconded by Mayor Arapostathis
Approve Consent Calendar Items 11.1 through 11.9.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

11.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF

ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Approve.

11.2 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR MEETINGS HELD TUESDAY, FEBRUARY 22, AND MARCH 8, 2022
Approve.

11.3 RESOLUTION MAKING FINDINGS PURSUANT TO GOVERNMENT
CODE SECTION 54953, AS AMENDED BY ASSEMBLY BILL 361, AND

RE-AUTHORIZING THE CONTINUED USE OF VIRTUAL AND/OR

HYBRID MEETINGS OF THE LEGISLATIVE BODIES BEGINNING MAY 1, 2022 THROUGH MAY 31, 2022
Resolution No. 2022-028
Adopt Resolution.

11.4 QUARTERLY COMMUNICATIONS REPORT: JANUARY TO MARCH
2022
Receive and file.

11.5 RESOLUTION AUTHORIZING TRANSFER AND APPROPRIATION OF

FUNDS FROM THE UNALLOCATED FUND RESERVES ACCOUNT TO
THE CITY ATTORNEY’S PROFESSIONAL AND SPECIALIZED

SERVICES ACCOUNT FOR LEGAL EXPENSES
Resolution No. 2022-029
Adopt Resolution.

11.6 SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) ANNUAL

ADJUSTMENT TO THE REGIONAL TRANSPORTATION CONGESTION

IMPROVEMENT PROGRAM (RTCIP) DEVELOPMENT IMPACT FEE

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5 RESOLUTION ADOPTING THE SANDAG ANNUAL ADJUSTMENT TO

THE RTCIP DEVELOPMENT IMPACT FEE TO COMPLY WITH THE
REQUIREMENTS OF SANDAG COMMISSION ORDINANCE 04-01 AND

TRANSNET EXTENSION ORDINANCE AND EXPENDITURE PLAN
Resolution No. 2022-030
Adopt Resolution.

11.7 QUIMBY ACT PARKLAND DEDICATION IN-LIEU FEE AND PARK

ACQUISITION AND IMPROVEMENT IMPACT FEE

RESOLUTION APPROVING THE FINDINGS FOR THE QUIMBY ACT

PARKLAND DEDICATION IN-LIEU FEE AND PARK ACQUISITION

AND IMPROVEMENT IMPACT FEE AS REQUIRED BY CALIFORNIA
GOVERNMENT CODE SECTION 66001 AND APPROPRIATING FUNDS

FOR PROJECTS OUTLINED IN THE PARKS MASTER PLAN
Resolution No. 2022-031
Adopt Resolution.

11.8 RESOLUTION REJECTING BID NO. 22-12, HIGHWOOD PARK COURT

RESURFACING PROJECT
Resolution No. 2022-032
Adopt Resolution.

11.9 RESOLUTION AWARDING CHANGE ORDER NO. 3 TO NV5 INC. FOR

ENGINEERING DESIGN SERVICES FOR GROSSMONT CENTER

DRIVE BRIDGE REHABILITATION AND WIDENING PROJECT IN THE AMOUNT OF $118,118.95
Resolution No. 2022-033
Adopt Resolution.

12. ORDINANCE: FIRST READING

12.1 CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF LA MESA APPROVING THE LA MESA POLICE

DEPARTMENT'S MILITARY EQUIPMENT USE POLICY

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6 Captain Runge provided a PowerPoint presentation on Assembly Bill 481:

Military Equipment Funding, Acquisition and Use ("AB 481"), the equipment categories per AB 481, the La Mesa Police Department's ("LMPD") military equipment inventory, the requirements of AB 481, the need for AB 481 equipment, how AB 481 equipment is used by the LMPD, the proposed Military Equipment Use Policy ("Policy"), and LMPD's community outreach efforts.

Council questions and comments ensued.

Janet Castanos, Community Police Oversight Board Chair, spoke in support of the Ordinance with the following amendment to the Policy: add to Section 706.6 – Coordination with Other Jurisdictions, “La Mesa Police Department shall remain in charge of the overall incident command.” The following members of the public voiced their concerns with the proposed Policy:

Andy Trimlett
Gene Carpenter
Mejgan Afshan
Council questions and comments continued.

City Attorney Sabine read the title of the Ordinance.

Moved by Vice Mayor Shu
Seconded by Mayor Arapostathis
Approve the introduction and first reading of the Ordinance approving the La Mesa Police Department’s Military Equipment Policy with the following amendment to the Policy: add to Section 706.6 – Coordination with Other Jurisdictions, “La Mesa Police Department shall remain in charge of the overall incident command.”
Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

13. HEARINGS

13.1 CONSIDERATION OF RESOLUTION REVISING THE QUIMBY ACT

PARKLAND DEDICATION IN-LIEU FEE AND PARK ACQUISITION

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7 AND IMPROVEMENT IMPACT FEE BASED ON THE FINDINGS AND

CONCLUSIONS OF THE PARK DEVELOPMENT IMPACT FEE
UPDATE STUDY (2022 STUDY)
Notice of the hearing was given in accordance with legal requirements, and the hearing was held on the date and at the time specified in the notice.

Mayor Arapostathis opened the hearing for Item 13.1.

Assistant City Manager Tomaino said the park development impact fees were paid to the City on a per unit basis by developers to accommodate growth and provide funding for capital improvements to City parks including playground equipment, courts, and other facilities. Assistant City Manager Tomaino stated the report was in response to Council direction provided in April of 2021 to initiate a study of the City's park development impact fees.

Senior Management Analyst Dedmon provided a PowerPoint presentation on the park development impact fees study, the type of park development impact fees, the current park development impact fees for single and multi-family developments, the study's recommended park development impact fees for single and multi-family developments, the City's park development impact fees in comparison to other cities in the County of San Diego, the proposed implementation of the new park development impact fees, and the Community Services Commission's recommendation regarding the park development impact fees.

Council questions and comments ensued.

Dianne Osterling spoke regarding the impact of the new park development impact fees on affordable housing.

Kathleen Brand, Community Services Commission Member, spoke in support of approving the proposed park development impact fees.

Council questions and comments continued.

Moved by Councilmember Parent
Seconded by Mayor Arapostathis
Close the hearing.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent

Page 45 of 312 ends

8 Approved (5 to 0)
Moved by Councilmember Parent
Seconded by Councilmember Baber
Direct staff to bring back for Council consideration the Quimby Act Parkland Dedication In-Lieu Fee and Park Acquisition and Improvement Impact Fee calculated based on per square footage for single and multifamily developments and to exempt deed restricted affordable units from the Quimby Act Parkland Dedication In-Lieu Fee and Park Acquisition and Improvement Impact Fee.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

13.2 CONSIDERATION OF RESOLUTION ADOPTING A FEE SCHEDULE

TO BE CHARGED BY VARIOUS CITY DEPARTMENTS FOR FISCAL
YEAR 2022-2023
Notice of the hearing was given in accordance with legal requirements, and the hearing was held on the date and at the time specified in the notice.

Mayor Arapostathis opened the hearing for Item 13.2.

Senior Management Analyst Dedmon provided background on the City’s Cost Allocation and User Fee Study. Senior Management Analyst Dedmon discussed the annual update of the fees, and explained the new and adjusted fees.

Council questions and comments ensued.

Dianne Osterling spoke regarding short term rental fees.

Council questions and comments continued.

Moved by Mayor Arapostathis
Seconded by Councilmember Parent
Close the hearing.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent

Page 46 of 312 ends

9 Approved (5 to 0)
Resolution No. 2022-034
Moved by Mayor Arapostathis
Seconded by Councilmember Parent
Adopt Resolution.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

13.3 CONSIDERATION OF THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM FOR FISCAL YEAR 2022-2023 AND A
SUBSTANTIAL AMENDMENT TO FISCAL YEAR 2021-2022
Notice of the hearing was given in accordance with legal requirements, and the hearing was held on the date and at the time specified in the notice.

Councilmember Baber left the dais at 7:38 p.m.

Mayor Arapostathis opened the hearing for Item 13.3.

Associate Planner Kinnard provided a PowerPoint presentation on the CDBG program, the 2020-2025 Consolidated Plan goals, the proposed projects for Fiscal Year 2022-2023, and the proposed allocation of CDBG program funds for Fiscal Year 2022-2023.

Moved by Mayor Arapostathis
Seconded by Councilmember Parent
Close the hearing.

Yes (4): Mayor Arapostathis, Vice Mayor Shu, Councilmember Lothian, and Councilmember Parent
Abstain (1): Councilmember Baber
Approved (4 to 0)
Resolution No. 2022-035 and Resolution No. 2022-036
Moved by Mayor Arapostathis
Seconded by Councilmember Parent

Page 47 of 312 ends

10 (1) Adopt Resolution adopting the Fiscal Year 2022-2023 Annual Action Plan for the CDBG Program and authorizing submittal to the United States Department of Housing and Urban Development (HUD); and (2) Adopt Resolution approving a substantial amendment to the Fiscal Year 2021- 2022 Annual Action Plan for the CDBG Program and authorizing submittal to HUD.

Yes (4): Mayor Arapostathis, Vice Mayor Shu, Councilmember Lothian, and Councilmember Parent
Abstain (1): Councilmember Baber
Approved (4 to 0)

14. COUNCIL INITIATED

14.1 DISCUSSION AND POSSIBLE DIRECTION TO STAFF ON PROVIDING

A REGULAR REPORT OF PERMIT AND DEVELOPMENT ACTIVITY

FOR REVIEW BY THE CITY COUNCIL AND PUBLIC -

COUNCILMEMBER LOTHIAN
Councilmember Baber returned to the dais at 7:43 p.m.

Councilmember Lothian explained the purpose for directing staff to provide a quarterly report of permit and development activity for review by the Council and public.

Dianne Osterling spoke in support of directing staff to provide a quarterly report of permit and development activity for review by the Council and public.

Dawn-MariTol spoke regarding the need to look at all the variables to better understand the reasons behind the delay in the permit review and approval process.

The following members of the public spoke or submitted a comment on their personal experience with applying for a permit through the Community Development Department:

Erik Egelko
Oscar
Jill Heller
Chris Renfro

Page 48 of 312 ends

11 William Buzzell
Karly Robinson
Kathleen Brand spoke regarding possible solutions to improve the permit review and approval process.

Council questions and comments ensued.

Moved by Councilmember Lothian
Seconded by Councilmember Baber
Direct staff to provide a quarterly report of permit and development activity for review by the Council and public that excludes the personal and sensitive information of the applicants and to bring back for Council consideration possible solutions to improve the permit and development review and approval process.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

15. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
The Mayor and Council reported on various outside boards, commissions and committee meetings they attended. No action was taken.

Mayor Arapostathis stated he would be stepping down from the American Rescue Plan Act Funding Ad Hoc Subcommittee and appointed Councilmember Lothian to fill the vacancy.

16. AB 1234 REPORTS (GC 53232.3 (d))
Councilmember Parent reported on his trip to Sacramento on Wednesday, April 20, 2022, to be a witness at the Assembly Local Government Committee hearing at the request of Assemblymember Laura Friedman.

17. CITY ATTORNEY REMARKS
There were no remarks.

18. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 8:26pm.

Page 49 of 312 ends

12 _________________________
City Clerk

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1 La Mesa City Council
Minutes of a Regular Meeting
Date:

Location:

May 10, 2022, 6:00 p.m.

City Council Chambers, 8130 Allison Avenue
La Mesa, California

1. CALL TO ORDER
The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting.

The Agenda Items were considered in the order presented, except the proclamations were presented in reverse order.

Mayor Arapostathis called the meeting to order at 6:01 p.m.

1.1 INVOCATION - COUNCILMEMBER PARENT

1.2 PLEDGE OF ALLEGIANCE

2. CITY MANAGER COMMENTS
There were no comments.

Page 51 of 312 ends

2 3. COMMUNITY BULLETIN REPORTS
The Mayor, Council and staff made announcements and reported on various events taking place in the City. No action was taken.

4. PRESENTATIONS

4.1 PROCLAIMING MAY 2022 AS OLDER AMERICANS MONTH
Mayor Arapostathis read the proclamation proclaiming May 2022 as Older Americans Month.

4.2 PROCLAIMING MAY 2022 AS WATER SAFETY MONTH
Mayor Arapostathis read the proclamation proclaiming May 2022 as Water Safety Month.

4.3 PROCLAIMING MAY 15, 2022 AS LAW ENFORCEMENT OFFICERS'

MEMORIAL DAY
Mayor Arapostathis read the proclamation proclaiming May 15, 2022 as Law Enforcement Officers' Memorial Day.

4.4 PROCLAIMING MAY 15 - 21, 2022 AS NATIONAL PUBLIC WORKS WEEK
Mayor Arapostathis read the proclamation proclaiming May 15 - 21, 2022 as National Public Works Week.

4.5 ARTS AND CULTURE COMMISSION WORK PLAN
Arts and Culture Commission Chair Dr. Childress-Evans presented the Commission's 2022 Work Plan.

Following Council questions and comments, no action was taken.

4.6 CITY TREASURER'S QUARTERLY REPORT
City Treasurer Vogt made a presentation regarding the investment earnings for the quarter ending March 31, 2022.

Following Council questions and comments, no action was taken.

5. ADDITIONS AND/OR DELETIONS TO THE AGENDA
There were no additions or deletions to the agenda.

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3 6. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
Dan Altan spoke regarding the responsible party of the land between the sidewalk and street.

Laurie MacDonald, La Mesa Park & Recreation Foundation President, invited everyone 21 years of age and older to attend the La Mesa Park & Recreation Foundation Art in the Park Fundraiser on Saturday, May 21, 2022, at the La Mesa Community Garden from 4:00 p.m. to 6:00 p.m.

7. CONFLICT DISCLOSURES
There were no conflict of interest disclosures.

8. BOARD AND COMMISSION APPOINTMENTS

8.1 RESOLUTION APPOINTING MEMBERS TO FILL THE UNSCHEDULED

VACANCIES ON THE ENVIRONMENTAL SUSTAINABILITY

COMMISSION
Mayor Arapostathis nominated Mary Nooristani and Shaelen Taylor for appointment to the Environmental Sustainability Commission.

Resolution No. 2022-037
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
Approve the appointment of Mary Nooristani and Shaelen Taylor to the Environmental Sustainability Commission and adopt the Resolution confirming the appointments.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

8.2 RESOLUTION APPOINTING A MEMBER TO FILL THE

UNSCHEDULED VACANCY ON THE COMMUNITY POLICE

OVERSIGHT BOARD
Mayor Arapostathis nominated Reverend Christian DeMent for appointment to the Community Police Oversight Board.

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4 Resolution No. 2022-038
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
Approve the appointment of Reverend Christian DeMent to the Community Police Oversight Board and adopt the Resolution confirming the appointment.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

9. CONSENT CALENDAR
(Items 9.1 through 9.5)
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
Approve Consent Calendar Items 9.1 through 9.5.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

9.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF

ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Approve.

9.2 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL SPECIAL MEETING HELD TUESDAY, MARCH 22, 2022
Approve.

9.3 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD TUESDAY, MARCH 22, 2022
Approve.

9.4 HOMELESS OUTREACH AND MOBILE ENGAGEMENT (HOME)
PROGRAM QUARTERLY REPORT (JANUARY 2022 - MARCH 2022)
Receive and file.

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5 9.5 RESOLUTION TEMPORARILY CLOSING A PORTION OF LA MESA

CITY STREETS FOR THE LA MESA FLAG DAY PARADE, A CITY
SPONSORED EVENT, ON JUNE 4, 2022
Resolution No. 2022-039
Adopt Resolution.

10. ORDINANCE: SECOND READING

10.1 CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF LA MESA APPROVING THE LA MESA POLICE

DEPARTMENT'S MILITARY EQUIPMENT USE POLICY
City Attorney Sabine read the title of the Ordinance.

Ordinance No. 2022-2896
Moved by Mayor Arapostathis
Seconded by Councilmember Parent
Approve the second reading and adoption of the Ordinance.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

11. STAFF REPORT/ORDINANCE: FIRST READING

11.1 CONSIDERATION OF RESOLUTION AND ORDINANCE REGARDING

THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF LA

MESA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA

PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS)
A. RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE

CITY OF LA MESA TO APPROVE A THIRD AMENDMENT TO THE

CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF LA

MESA AND THE BOARD OF ADMINISTRATION OF CALPERS, TO
PROVIDE AN EMPLOYEE CONTRIBUTION OF AN ADDITIONAL .5%

OF SALARY AS PROVIDED UNDER GOVERNMENT CODE SECTION
20516(a) APPLICABLE TO ALL CLASSIC CALPERS LA MESA CITY

EMPLOYEES' ASSOCIATION (LMCEA) MEMBERS TO BECOME
EFFECTIVE JULY 15, 2022 (TOTAL OF 1.5% COST SHARE)

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6 B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA

MESA AUTHORIZING AN AMENDMENT TO THE CONTRACT

BETWEEN THE CITY COUNCIL OF THE CITY OF LA MESA AND THE

BOARD OF ADMINISTRATION OF CALPERS
Director of Administrative Services Freeman explained the purpose of the CalPERS contract amendment and the amendment process.

Council questions and comments ensued.

City Attorney Sabine read the title of the Ordinance.

Resolution No. 2022-040
Moved by Councilmember Baber
Seconded by Councilmember Parent
A. Adopt Resolution.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)
Moved by Mayor Arapostathis
Seconded by Councilmember Baber
B. Approve the introduction and first reading of an Ordinance authorizing a third amendment to the contract between the City Council of the City of La Mesa and the Board of Administration of CalPERS, to provide an employee contribution of an additional .5% of salary as provided under Government Code Section 20516(a) applicable to all Classic CalPERS LMCEA members (total of 1.5% cost share), with the CalPERS contract amendment to be effective July 15, 2022.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

12. STAFF REPORT

12.1 CONSIDERATION OF RESOLUTION APPROVING A MEMORANDUM

OF UNDERSTANDING AMONG THE CITIES OF EL CAJON, LA MESA,

LEMON GROVE, SANTEE, AND THE COUNTY OF SAN DIEGO, FOR

HOMELESSNESS SERVICES

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7 City Manager Humora said the East County cities and the County of San Diego have been working on the Memorandum of Understanding ("MOU") for homelessness services for some time and continue to communicate and coordinate on the issue of homelessness.

Assistant City Manager Tomaino provided a PowerPoint presentation on the MOU, highlighting the purpose, roles, responsibilities, benefits and goals of the MOU, the Martin v. Boise court ruling, and La Mesa's Homeless Action Plan.

Council questions and comments ensued.

The following members of the public spoke or submitted a comment in support of approving the MOU:

Janet Castanos
Bonnie Baranoff
Lois Knowlton
Gene Carpenter
Jason
Debbie McDaniel-Lindsey
Christopher Glenn
Council questions and comments continued.

Resolution No. 2022-041
Moved by Vice Mayor Shu
Seconded by Councilmember Parent
Adopt Resolution and authorize the City Manager to execute the Memorandum of Understanding or other instrument substantially in the form as presented, with such changes as may be approved by the City Manager.

Yes (5): Mayor Arapostathis, Vice Mayor Shu, Councilmember Baber, Councilmember Lothian, and Councilmember Parent
Approved (5 to 0)

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8 13. COUNCIL INITIATED

13.1 ALTERNATIVE SHELTER SOLUTIONS FOR LA MESA'S HOMELESS

POPULATION

CONSIDERATION TO EXPAND UPON SUPERVISOR JOEL

ANDERSON'S EAST COUNTY AND CITY'S MEMORANDUM OF
UNDERSTANDING; DISCUSSION AND POSSIBLE DIRECTION TO

STAFF ON RESEARCHING POTENTIAL FUNDING SOURCES AND

GOVERNMENT AND/OR PRIVATE AGENCY PARTNERSHIPS

RELATED TO THE PURCHASE AND OPERATIONS OF PROPERTY IN

CAMPO TO OFFER ALTERNATIVE SHELTER SOLUTIONS FOR LA

MESA'S HOMELESS POPULATION, AND ASSESSING THE VIABILITY

OF SUCH A PROPOSAL - COUNCILMEMBER LOTHIAN
Councilmember Lothian explained the purpose for directing staff to research potential funding sources and government and/or private agency partnerships related to the purchase and operations of property in Campo to offer alternative shelter solutions for La Mesa's homeless population and assess the viability of such a proposal. Councilmember Lothian described the proposed site in Campo.

ACTION: Motioned by Councilmember Lothian to direct staff to research potential funding sources and government and/or private agency partnerships related to the purchase and operations of 431 Jeb Stuart, Campo, California 91906, to offer alternative shelter solutions for La Mesa's homeless population, assess the viability of such a proposal, and return to Council with their findings for Council consideration. The motion failed due to a lack of a second.

Council questions and comments ensued.

The following members of the public spoke or submitted a comment in opposition to Item 13.1:

Julia Velasco
Jodi Herbert
Janet Castanos
Aralyn Deane
Tina

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9 Daniel Rubio
Angel Rubio
Andy Trimlett
Billie Jo Jannen
Mairs Ryan
Following Council questions and comments, no action was taken.

14. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
The Mayor and Council reported on various outside boards, commissions and committee meetings they attended. No action was taken.

15. AB 1234 REPORTS (GC 53232.3 (d))
Councilmember Parent reported on his trip to Sacramento to be a witness at the Assemblymember Local Government Committee hearing at the request of Assembly Laura Friedman.

16. CITY ATTORNEY REMARKS
There were no remarks.

17. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 7:39 p.m.
_________________________
City Clerk

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DATE: May 24, 2022
TO: Mayor and Members of the City Council
FROM: Megan Wiegelman, City Clerk MW
VIA: Greg Humora, City Manager
SUBJECT: ADOPTION OF RESOLUTION MAKING FINDINGS PURSUANT TO GOVERNMENT CODE SECTION 54953, AS AMENDED BY ASSEMBLY
BILL 361, AND AUTHORIZING THE CONTINUED USE OF VIRTUAL

AND/OR HYBRID MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF LA MESA FOR THE 30-DAY PERIOD B
The City Council, Board and Commission meetings returned to in-person meetings on April 12, 2022. On February 22, 2022, it was the consensus of the Council to permit hybrid meetings of the legislative bodies of the City of La Mesa. A city may meet remotely or use a combination of in-person/virtual (hybrid) platform under AB 361 during a declared state of emergency by the Governor via Government Code § 54953(e) et seq. The attached Resolution (Attachment A) would need to be adopted by Council to allow for hybrid meetings, in which Councilmembers and/or Board and Commission Members may choose to continue to attend meetings virtually while still allowing the public to attend in-person.

On September 28, 2021, the City Council was apprised of the latest Assembly Bill No. 361 (AB 361) signed by Governor Newsom allowing legislative bodies to continue to utilize remote/virtual platforms for meetings as long as one of the following three criteria was met:
 State or local officials have imposed or recommended measures to promote social distancing; or
 For the purpose of determining, by majority vote, whether as a result of the state of emergency, meeting in person would present imminent risks to the health or safety of attendees; or
 The City Council has previously determined, by majority vote, that, as a result of the state of emergency, meeting in person would present imminent risks to the health or safety of attendees.

Based on the above criteria, the City Council adopted Resolution No. 2021-115 to allow continued remote teleconference meetings of the legislative bodies of the City of La

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Mesa for the month of October 2021 at its September 28, 2021 meeting. Subsequently, the City Council adopted Resolution Nos. 2021-129, 2021-153, 2022-006, and 2022- 018, to allow continued remote teleconference meetings of the legislative bodies of the City of La Mesa for the months of November and December 2021 and January, February, and March 2022. Similarly, the City Council adopted Resolution Nos. 2022- 020 and 2022-028 to allow hybrid meetings of the legislative bodies of the City of La Mesa for April and May 2022.

To continue meeting based on the parameters set forth in AB 361, the City Council must adopt subsequent resolutions each month prior to the expiration date of the previously adopted resolutions requesting the same. The adoption of the proposed Resolution is required to allow the City’s legislative bodies to hold hybrid meetings in which Councilmembers, Board Members, and Commissioners may choose to continue to participate virtually. Staff recommends adopting the attached draft resolution this evening to allow the hybrid meeting option for the month of June.

Attachment: A. Draft Resolution

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ATTACHMENT A
RESOLUTION NO. 2022-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA MAKING FINDINGS PURSUANT TO GOVERNMENT CODE SECTION 54953, AS
AMENDED BY ASSEMBLY BILL 361, AND RE-AUTHORIZING THE

CONTINUED USE OF VIRTUAL AND/OR HYBRID MEETINGS OF THE
LEGISLATIVE BODIES OF THE CITY OF LA MESA FOR THE 30-DAY PERIOD BEGINNING JUNE 1, 2022 THROUGH JUNE 30, 2022
WHEREAS, as a result of the COVID-19 pandemic, the Governor issued Executive Order Nos. N-08-21, N-25-20 and N-29-20, which suspended certain provisions of the Ralph M.

Brown Act to allow legislative bodies to conduct public meetings without strict compliance with the teleconferencing provisions of the Brown Act;
WHEREAS, Assembly Bill 361, which was signed into law on September 16, 2021, amended Government Code section 54953, to provide relief from the teleconferencing provisions of the Brown Act under certain circumstances provided the legislative body makes certain findings;
WHEREAS, as a result of the COVID-19 pandemic, the Governor proclaimed a state of emergency on March 4, 2020, in accordance with the section 8625 of the California Emergency Services Act, and the state of emergency remains in effect; and WHEREAS, as a result of the COVID-19 pandemic, the California Department of Health and County of San Diego Public Health Services continue to recommended measures to promote social distancing.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa as follows:

1. That the Council has reconsidered the circumstances of the previously declared and existing state of emergency arising from the COVID-19 pandemic;

2. That the state of emergency continues to directly impact the ability of the members of the Council to meet safely in person, and further that local officials continue to impose or recommend measures to promote social distancing;

3. That the legislative bodies of the City may continue to conduct public meetings in accordance with Government Code section 54953(e); and

4. That the Council will reconsider the above findings within 30-days of this Resolution.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 24th day of May 2022, by the following vote, to wit:

AYES:

NOES:

ABSENT:

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CERTIFICATE OF THE CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2022- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)

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REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: May 24, 2022
SUBJECT: Resolution Approving an Agreement with Management Partners for Permit Process Review Consulting Services
ISSUING DEPARTMENT: City Manager’s Office
SUMMARY:

Issues:

Should the City Council adopt a resolution approving an agreement with Management Partners for Permit Process Review Consulting Services in the amount of $57,600?
Recommendation:

The City Council should adopt a resolution approving an agreement for Permit Process Review Consulting Services to Management Partners for $57,600.

Fiscal Impact:

The cost for this service is $57,600. Funds will be budgeted in the FY2022-2023 budget in account 1309-6430.

City’s Strategic Goals:
 Continue to improve high quality municipal services
BACKGROUND:

The City’s Community Development Department is responsible for Planning and Building functions that are a critical path for the processing of entitlement applications and issuing building permits. The City has continued working on process improvements within the Community Development Department. Most recently, the City launched MaintStar, a permitting software system to streamline the application review and permit

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Report to Mayor and Councilmembers
Date: May 24.2022
Page: 2 of 3
processing. The new software system is a measure being implemented to facilitate plan review and permit issuance which supports reinvestment in the community by residents and businesses. City staff are committed to delivering high-quality services that promote La Mesa as a great community in which to live or start a business.

DISCUSSION:

The Community Development Department is actively working with the City Manager’s Office on multiple interrelated efforts to implement process-related changes to department operations. One of these efforts included the formation of a multi-displinary staff working group called the Process-Improvement Team (PIT). This group is comprised of representatives from the City Manager’s Office, Community Development, Public Works Engineering, and the Fire Department. PIT meets regularly to discuss process improvement efforts and enhance inter-departmental communications.

The goals of the City’s cross-departmental efforts advance implementation of the MaintStar system, promote high-quality customer service that encourages two-way engagement with applicants, and reduce review time for entitlements and permits. As part of this effort, staff recommends retaining the services of a qualified firm that will provide an outside perspective of current operations in the processing of private development application permits. The recommended action would provide the City with a third-party perspective under the guidance of a team of qualified planning professionals with prior experience implementing cross-departmental process improvement efforts.

Award of Contract
Staff recommends Management Partners for this contract. Management Partners has extensive experience working with community development departments and have proposed a team of seasoned subject-matter experts to work with staff. The proposed project team include experts with up to 40 years of local government experience, a former Director of Community Development, and professionals with significant experience conducting organizational assessments. Staff believes that augmenting existing efforts with an external process review is necessary to allow the City to advance process improvement efforts.

The proposed contract includes working with staff to conduct an analysis of existing processes and engaging with applicants by developing a customer-experience survey.

Management Partners also proposes to evaluate performance measures, policies, communication structures, training, and other management tools. The proposed contract also includes preparation of process maps and a comparison of peer agencies.

Management Partners will prepare a preliminary report that will provide initial recommendations based on observed operations and identify potential best practices

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Report to Mayor and Councilmembers
Date: May 24.2022
Page: 3 of 3
for consideration and implementation by PIT. Management Partners will prepare a final report with its analysis and recommendations that will be presented to the City Council.

CONCLUSION:

Staff recommends the City Council award a contract to Management Partners for permit process review consulting services. Given the importance of advancing process improvements tied to critical operations of the Community Development Department, staff recommends waiving competitive bidding under La Mesa Municipal Code Section

2.40.070(a)(7). This code section provides an exception due to special circumstances where it is in the city's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure. In this instance, the special circumstance involves City Council direction to address process improvements along with the ongoing implementation of a significant software application that affects multiple departments and applicants. Staff would include an allocation of funding in Fiscal Year 2023 for the recommended service.

Reviewed by: Respectfully submitted by:

____________________ ____________________________
Greg Humora Carlo Tomaino
City Manager Assistant City Manager
____________________________
Kerry Kusiak
Director of Community Development
Attachments:

Attachment A: Resolution 2022_
Attachment B: Professional Services Agreement

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ATTACHMENT A
RESOLUTION NO. 2022-____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA

APPROVING AN AGREEMENT WITH MANAGEMENT PARTNERS FOR

PERMIT PROCESS IMPROVEMENT CONSULTING SERVICES
WHEREAS, the City has been working to implement a new permitting software system that affects multiple departments as well as residents and businesses; WHEREAS, the City Council of the City La Mesa recently requested that staff engage in process improvements related to the Community Development Department; WHEREAS, the City has identified an immediate need to conduct an extensive permit process review that requires participation from multiple City departments; WHEREAS, to minimize impacts to City operations, staff identified a need to engage with an outside consultant to conduct an external permit process review in response to City Council direction; and
WHEREAS, this Agreement is executed with Management Partners pursuant to Municipal Code Section 2.40.070(A)(7) on an emergency basis (see staff report) which is incorporated herein by reference.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized to approve an agreement with Management Partners for Permit Process Review Consulting Services in the amount of $57,600.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 24
th day of May 2022, by the following vote, to wit:

AYES:

NOES:

ABSENT:

CERTIFICATE OF CITY CLERK
I, MEGAN WEIGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2022- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WEIGELMAN, CMC, City Clerk
(SEAL OF CITY)

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STANDARD AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF LA MESA AND MANAGEMENT PARTNERS

FOR PERMITTING PROCESS CONSULTANT SERVICES FOR THE

COMMUNITY DEVELOPMENT DEPARTMENT AT THE CITY OF LA
MESA
This Agreement is entered into by City of La Mesa as of this day of , 2022, by and between the City of La Mesa, a municipal corporation, hereinafter referred to as "the City", and Management Partners hereinafter referred to as "Contractor." WITNESSETH THAT:

WHEREAS, the City has need for professional services for permitting process consultant services and is willing to compensate Contractor for such services; WHEREAS, the City desires to engage Contractor to render certain professional services for permitting process consultant services; and WHEREAS, Contractor is qualified to provide said professional services and the City has allocated funds.

NOW THEREFORE, the parties do mutually agree as follows:

SECTION 1: EMPLOYMENT OF CONTRACTOR
The City hereby agrees to engage Contractor and Contractor hereby agrees to perform the services set forth in this Agreement.

SECTION 2: SERVICES TO BE PERFORMED BY CONTRACTOR
Contractor shall commence performance of the Project upon execution of this Agreement by both parties. The term “Project” as used in this Agreement shall include all of the tasks and items listed and described in Exhibit “A”, attached hereto and incorporated herein as part of this Agreement.

SECTION 3: KEY PROJECT PERSONNEL
Contractor agrees to provide the services of professionals employed by Contractor as described in Exhibit “A”, attached hereto and incorporated herein for the full term of the Agreement. No other substitutions will be made without prior written approval by the City. The City reserves the right to request specific qualifications for personnel substituted under this section.

SECTION 4: SUBCONTRACTING
Contractor shall not utilize the services of any sub-contractors during the course of this project without the prior consent of the City.

SECTION 5: CITY REPRESENTATION
The Assistant City Manager for the City of La Mesa, or his designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to this

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Agreement and shall administer said Agreement on behalf of the City. This person shall hereinafter be referred to as the "City's Representative." SECTION 6: RESPONSIBILITIES OF THE CITY
The City will provide the Contractor, or cause to be provided with, the following documents, services and site information, at no charge to the Contractor.

A. Any necessary electronic files, documents, information and/or data as needed for Contractor’s performance in carrying out the tasks and items listed and described in Exhibit “A”, attached hereto and incorporated herein as part of this Agreement.

SECTION 7: PERFORMANCE SCHEDULE
This Agreement shall be for an initial term of twelve (12) months from the execution date of the Agreement and may be renewed for one (1) additional one-year term by mutual written consent of both parties.

The Contractor shall not be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or failure of City to furnish timely information or to approve or disapprove Contractor's work promptly, or delay or faulty performance by City, or governmental agencies.

SECTION 8: COMPENSATION TO CONTRACTOR
The amount to be billed shall be based on the satisfactory completion of activities listed in Exhibit “A” attached hereto and incorporated herein as part of this Agreement, as deemed by the City Representative of the City of La Mesa or his/her designee.

The total fee for professional services shall not exceed fifty-seven thousand six hundred dollars ($57,600).

SECTION 9: RECORDS
Contractor shall maintain adequate records to permit inspection audit of Contractor's charges under this Agreement. Contractor shall make such records available to the City and to other public agencies responsible for approval, funding or auditing the project, during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records and they will be available only to the City or to public agencies involved with approval, funding or audit functions.

Such records shall be maintained by the Contractor for three (3) years following completion of the work under this Agreement.

SECTION 10: ITEMS TO BE DELIVERED TO CITY
The items to be delivered by the Contractor to the City are as described in Exhibit “A” attached hereto and incorporated herein.

SECTION 11: ADDITIONAL SERVICES OUTSIDE SCOPE
Only after written authorization from the City, additional services that Contractor could provide, or cause to be provided are as follows:

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A. Additional permitting process consultant services related to the Project but not included in the Scope of Work as described in Exhibit “A” attached hereto and incorporatedherein.

B. Additional permitting process consultant services caused by changes unrelated to the Scope of Work as described in Exhibit “A” attached hereto and incorporated herein.

Changes to the scope of this Agreement shall be negotiated prior to commencement of extra work. Contractor shall be compensated for Contractor’s time and direct personnel expenses as approved by the City. Payment for such additional services shall include Contractor's time at the rates as shown in Exhibit "A".

SECTION 12: INDEMNIFICATION AND HOLD HARMLESS
Indemnity for Professional Liability:

When the law establishes a professional standard of care for Contractor’s Services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend, and hold harmless City and any and all of its officials, employees and agents from and against any and all losses, liabilities, damages, costs, and expenses, including legal counsel’s fees and costs but only to the extent the Contractor (and its Subcontractors), are responsible for such damages, liabilities and costs on a comparative basis of fault between the Contractor (and its Subcontractors) and the City in the performance of professional services under this agreement.

Indemnity for Other Than Professional Liability:

Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, defend, and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel’s fees and costs, court costs, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or City for which Contractor is legally liable, including, but not limited to officers, agents, employees, or subcontractors of Contractor, except when caused by the active negligence or willful misconduct of the City.

If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and its members, board members, officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraphs.

This section shall survive termination or expiration of this Agreement.

SECTION 13: INSURANCE
Throughout the life of this Agreement, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A:VII" in Best's Insurance Rating Guide, or (ii) as may be authorized in writing by the City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:

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(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability of not less than the following:
$1,000,000 per occurrence
$2,000,000 general aggregate
(ii) WORKERS' COMPENSATION insurance as required under the California Labor Code. (iii) EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
(iv) PROFESSIONAL LIABILITY (Errors and Omissions) insurance appropriate to Contractor’s profession, with limits of liability of $2,000,000 per claim/occurrence and $2,000,000 policy aggregate.

In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any selfinsured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee in his/her sole discretion. At the option of the City Manager or his/her designee, either (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to City, its elected officials, officers, officials, employees, agents and volunteers; or (ii) Contractor shall provide a financial guarantee, satisfactory to the City Manager or his/her designee in his/her sole discretion, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability insurance policy shall be written on an occurrence form. The General Liability (including ongoing operations and completed operations) policy shall name City, its elected officials, officers, officials, employees, agents and volunteers as an additional insured. All such policies of insurance shall be endorsed so Contractor’s insurance shall be primary and no contribution shall be required of City, its elected officials, officers, officials, employees, agents and volunteers. The coverage(s) shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, officials, employees, agents and volunteers. Should

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Contractor maintain insurance with broader coverage and/or limits of liability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available toCity.

If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made coverage form:
(i) The retroactive date must be shown, and must be before the effective date of this Agreement or the commencement of work by Contractor. (ii) Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the work or termination of the Agreement, whichever first occurs.
(iii) If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a retroactive date prior to the effective date of the Agreement, or work commencement date, Contractor must purchase extended reporting period coverage for a minimum of 5 years after completion of the work or termination of the Agreement, whichever first occurs.
(iv) A copy of the claims reporting requirements must be submitted to City forreview. (v) These requirements shall survive expiration or termination of the Agreement.

Contractor shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received by City and approved by City Manager or his/her designee in his/her sole discretion prior to City’s execution of the Agreement and before work commences. Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

If at any time during the life of the Agreement or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Agreement.

The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor.

Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, agents, employees, persons under the supervision of Contractor, vendors, suppliers, invitees, subcontractor, or anyone employed directly or indirectly by any of them.

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If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to provide insurance protection in favor of City, its elected officials, officers, officials, employees, agents and volunteers in accordance with the terms of each of the preceding paragraphs, except that the subcontractor’s certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.

SECTION 14: METHOD OF COMPENSATION
The City shall compensate Contractor for the services performed hereunder on a monthly basis within thirty (30) calendar days of receipt of Contractor's invoice for the services performed. The Contractor shall provide documentation regarding charges sufficient to meet normal auditing practice. Copies of the invoices for materials in excess of $500 shall be submitted with the request for periodic payment.

The City shall promptly review invoicing and notify Contractor of any objection thereto in writing within fifteen (15) days of receipt of the invoice; absent such objection the invoice shall be deemed proper and acceptable.

In the event that any undisputed invoice is not paid within thirty (30) calendar days after receipt of the invoice by the City, it shall commence bearing interest on the date that the invoice was rendered at the rate of 1% per month and the City agrees to pay all accrued interest, together with the charges for services rendered.

SECTION 15: OWNERSHIP OF WORK
All finished or unfinished documents, studies, reports, computer files and materials prepared by Contractor and subcontractors under this Agreement shall be considered the property of the City and will be turned over to the City upon demand, but in any event, upon completion of the Project. The Contractor shall be allowed to retain copies of documents for his permanent records, if desired.

SECTION 16: ASSIGNABILITY
Contractor shall not assign, delegate, or transfer this Agreement or any work hereunder, nor assign any monies due or to become due hereunder, except as expressly stated herein. In no event shall any contractual relation be created between any third party and the City without prior written consent of the City. Consent to one assignment shall not be deemed to be consent to any subsequent assignment.

SECTION 17: AMENDMENTS
This Agreement sets forth the entire understanding of the parties with respect to the subject matter herein. There are no other agreements, expressed or implied, oral or written, except as set forth herein. This Agreement may be amended upon written mutual consent of both parties hereto. Amendment requiring changes in compensation shall be subject to the City's change order procedures.

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SECTION 18: NOTICES
All communications to either party by the other shall be deemed given when made in writing and delivered or mailed to such party at its respective address as follows:

City: Assistant City Manager
City of La Mesa
8130 Allison Avenue
La Mesa, CA 91942
(619) 667-1311
[email protected]
Contractor: Jay Trevino
Partner
Management Partners
1730 Madison Road
(513) 861-5400
[email protected]
The date of notification shall be receipt by the City as evidenced by date stamp affixed to the notice.

SECTION 19: DISPUTE RESOLUTION
The City and Contractor shall submit unresolved claims, counterclaims, disputes, controversies and other matters between them arising out of or relating to this Agreement or the breach thereof (“disputes”), first to mediation and then if not resolved, to non-binding arbitration prior to initiating suit or judicial proceeding.

The City shall require that all Contractors agree to submit any unresolved claims, counterclaims, disputes, controversies and other matters between them and the City or the Contractor and/or any sub-Contractors of any tier arising out of or relating to their agreement with the City or the breach thereof (“disputes”) first to mediation and then if not resolved, to non-binding arbitration prior to initiating suit or judicial proceeding.

SECTION 20: TERMINATION OF AGREEMENT FOR CAUSE OR

CONVENIENCE
If, through any cause, the Contractor shall fail to fulfill in timely and proper manner his obligations under this Agreement, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement immediately by giving written notice to the Contractor of such termination and specifying the effective date thereof. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Contractor under this Agreement shall, at the option of the City, become its property and the Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder.

In addition to termination for cause, the City may terminate this Agreement for City’s convenience upon not less than fifteen (15) day’s written notice to Contractor. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement unless said notice provides

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otherwise. If this Agreement is terminated as provided in this paragraph for City’s convenience, the Contractor shall be required to provide to City all finished or unfinished documents, data, studies, services, etc., prepared by the Contractor as may be requested by City and such work shall become City’s property upon payment to Contractor for the value of the work performed, less payments of compensation previously made.

Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined.

SECTION 21: BUSINESS LICENSE
The Contractor, including all subcontractors, shall obtain a business license for work within the City of La Mesa pursuant to La Mesa Municipal Code Sections 6.08.010 through 6.08.240.

No payments shall be made to any Contractor until such business license has been obtained, and all fees paid therefore, by the Contractor and all subcontractors. Business license applications and information may be obtained from the Finance Department, City Administration Building, 8130 Allison Avenue, P. O. Box 937, La Mesa, CA 91941-0937, (619) 667-1118.

SECTION 22: INTEREST OF MEMBERS OF THE CITY
No member of the governing body of the City and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the Contractor shall take appropriate steps to assure compliance.

SECTION 23: INTEREST OF CONTRACTOR AND EMPLOYEES;

STATEMENT OF ECONOMIC INTERESTS
The Contractor covenants that he presently has no interest and shall not acquire interest, direct or indirect which would conflict in any manner or degree with the performance of his services hereunder. The Contractor further covenants, that in the performance of this Agreement, no person having any such interest shall be employed. City may require Contractor to complete and submit a Form 700, Statement of Economic Interests, in accordance with applicable law, to the City Clerk.

SECTION 24: FACILITIES AND EQUIPMENT
Contractor shall, at its sole cost and expense, furnish all non-City facilities and equipment which may be required for furnishing services pursuant to this Agreement.

For purposes of all meetings held in the City Council Chambers itself, the City shall provide the appropriate equipment, broadcast infrastructure and work facilities to produce the Council Meeting broadcasts. The Contractor shall be responsible for any damages to same by their staff. The Contractor’s staff shall be responsible to promptly notify City staff and/or the city’s maintenance provider verbally or in writing of any damages to the equipment or facilities or operational malfunctions of the electronic systems and software.

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SECTION 25: INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an independent Contractor and shall not be an employee of City. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement.

SECTION 26: TIME
Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Contractor's obligations pursuant to this Agreement.

SECTION 27: CONTRACTOR NOT AGENT
Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

SECTION 28: NON-DISCLOSURE
The reports, surveys, data, materials and documents prepared or acquired by the Contractor pursuant to this Agreement (including any duplicate copies kept by the Contractor) shall not be shown to any other public or private person or entity, except as authorized by the City. The Contractor shall not disclose to any other public or private person or entity any information regarding the activities of the City except as authorized by the City.

SECTION 29: CHANGES
The City may, from time to time, request changes in the Scope of Services of the Agreement to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon by and between the City and the Contractor shall be incorporated to this Agreement.

SECTION 30: JOB SITE SAFETY
The Contractor who is responsible for means, methods and procedures of the project shall be responsible for job site safety. The Contractor shall:

A. Be responsible for the safety of his employees as required by law.

B. Exercise reasonable care to avoid risk of injury to others as required by the professional standard of care.

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SECTION 31: DATE OF AGREEMENT
The date of this Agreement shall be the date it shall have been signed by a duly authorized representative of City.

IN WITNESS WHEREOF, City and Contractor have executed the Agreement.

Management Partners
Date: _ By:

Jerry Newfarmer, President and CEO

CITY OF LA MESA,
A Municipal Corporation
Date: _ By:

Mark Arapostathis, Mayor
Date: _ By:

Greg Humora, City Manager
Date: _ By:

Carlo Tomaino, Assistant City Manager

APPROVED AS TO FORM
Glenn Sabine, City Attorney
Attachment: Exhibit A – Scope of Work and Fee Schedule
5/11/2022

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1730 MADISON ROAD • CINCINNATI, OH 45206 • 513 861 5400 • FAX 513 861 3480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET, SUITE 470 • SAN JOSE, CALIFORNIA 95131 • 408 437 5400 • FAX 408 453 6191 May 10, 2022
Mr. Greg Humora
City Manager
City of La Mesa
8130 Allison Avenue
La Mesa, CA 91942
Dear Mr. Humora:

We appreciate the opportunity to provide this proposal for an assessment of the permitting functions in the Community Development Department. We understand from our work on the City’s Strategic Plan that there is a permitting backlog in the Building Division, and there are customer concerns about processing timeframes and bottlenecks. The goal is to remove barriers, streamline services, and foster a culture of “yes.”
Management Partners has extensive experience working with community development departments and we have experts who are skilled at helping organizations make measurable improvements.

Understanding of the Engagement
The Community Development Department is responsible for land development programs and services to help create a safe, healthy, and economically viable community. The department’s programs provide guidance for new development and property maintenance. It is also responsible for maintaining La Mesa’s General Plan, which contains the long-term vision for the community. The department is comprised of three divisions:
• Planning and Zoning Division,
• Building Division, and
• Housing Division.

The Community Development Department provides staff support for multiple commissions and boards including the Planning Commission, Historic Preservation Commission, Mobility Commission, and Design Review Board. The final budget for FY 2022-23 provides an appropriation of about $2.5 million and authorizes 13.05 full time equivalent (FTE) positions to fund and operate the department.

The department is implementing a new land management system and it already offers electronic plan review services. Yet there is a need to maximize these and other technologies in ways that help staff manage the workload effectively and provide customers with a greater degree of predictability.

Proposed Plan of Work
Based on our experience with community development departments and our understanding of the needs of the City of La Mesa, we have prepared a plan of work to improve service levels and promote a culture of “yes.”
Exhibit "A"

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Mr. Greg Humora Page 2
Activity 1 – Start Project
Management Partners will begin the project with a careful learning phase that will help us understand the Community Development Department. It forms the foundation of the relationship between Management Partners’ team and the City of La Mesa. Our team will conduct a kickoff meeting with you, the community development director, building official, and other key staff members. During the meeting we will confirm project deliverables and due dates to ensure the project is completed on time and on budget. We will also fine-tune the scope of work to ensure it is aligned precisely to meet your goals.

We understand that the work associated with this review is in addition to the normal work of the organization. Our goal is to integrate our activities in a manner that is thoughtful and minimizes disruption to the department.

Our team will have provided a data request prior to this meeting and will review the material collected by staff to identify any other data needs.

Activity 2 – Gather Information
Next, Management Partners will gather information from department staff and leaders in the other departments that participate in the development review process. This will enhance our understanding of existing staffing, organizational structure, operations, policies, and practices. § Review background material. We will review the material requested in Activity 1 to document department operations and to prepare for our interviews and the customer survey discussed below.
§ Conduct interviews. Management Partners will interview approximately 12 individuals in the City organization to learn about the permitting process, understand the Community Development Department’s operations and systems, learn about strengths and weaknesses, and hear ideas for improving efficiency and effectiveness. The interviews will also give us opportunity to assess communication and understand how the multiple agencies collaborate during the permitting process.

At the conclusion of this activity, we will summarize themes and identify any additional information gathering that will round out our understanding of the department’s operations.

Activity 3 – Assess the Customer Experience
Understanding the perspective of customers is essential. To be effective, improvements to the permitting process need to address the problems seen by customers. Management Partners will undertake the following tasks to ensure a clear understanding of the customer experience. § Develop a customer survey. Our team will design a survey tailored to La Mesa’s permitting process, which will provide a quantitative way of understanding the customer experience. We will discuss the draft survey with you and your team before it is deployed. § Compile a list of survey recipients. Our goal will be to maximize the number of individuals to whom the survey is sent. We will work with staff in the various functional areas to identify relevant to La Mesa customers over the past three years. § Deploy survey. Management Partners deploy the survey using a SurveyMonkey® platform and we will monitor responses throughout the survey period. This will give us an opportunity to send additional communications to survey recipients if there is a lapse in the response rate.

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Mr. Greg Humora Page 3
§ Analyze survey results. Once the survey has closed, we will prepare a summary of the results to inform our assessment of the customer experience and provide context for improvements to the permitting process.

At the conclusion of this activity, we will provide an overview of the results. We will also include a detailed analysis of the survey data in the project report.

Activity 4 – Evaluate the Management System
Effective management of the permitting process is complicated because it involves a myriad of regulations, multiple reviewing agencies/departments, and numerous types of customers (applicants) who typically have varying perspectives. We have a deep understanding of these complexities and the importance of having an effective management system. Management Partners will evaluate the department’s management system (i.e., the interrelated methods, tools and techniques used in managing the permitting process). This evaluation will address several aspects of the permitting process, as listed below.
§ Assess the use of performance measures,
§ Review best practices in how technology is used and identify areas for improvement, § Evaluate best practices in using land management systems, § Review policies and procedures,
§ Evaluate training gaps and opportunities,
§ Assess internal and external communication, and
§ Review the current service delivery model and identify alternative approaches.

Activity 5 – Conduct Analysis and Report Results
During this activity, we will analyze the information collected previously. We will examine the results of our data gathering and assess the current state of the department, including the following:
§ Organization structure and reporting relationships;
§ Customer experience;
§ Management system including performance metrics;
§ Technology tools and needs;
§ Training and professional development;
§ Application of best practices; and
§ Other opportunities to increase efficiency, effectiveness, and collaboration.

We will prepare our observations and preliminary recommendations and meet with City leaders to review them. This will be an opportunity to discuss what we learned and observed in our analysis and hear feedback about the opportunities for improvement we have identified.

Once we have received feedback about the various recommendations, we will prepare a draft report that includes our analysis and recommendations. We will present the draft for the City’s review and comment. After the City’s review, we will prepare a final report which considers all changes and suggested revisions.

Activity 6 – Support Implementation
Management Partners has a strong bias for action. Our reports and resulting recommendations become tools for setting priorities, and for developing work plans. After completing the project report, we will prepare a draft Implementation Action Plan incorporating each recommendation in the project report.

The draft action plan sets forth the steps required for implementation, assigns responsibility for action, and an assigned priority level (immediate, near or long term) for initiating each recommendation.

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Mr. Greg Humora Page 4
The action plan is prepared as a draft and becomes final once the director integrates the action steps into the work plan and develops dates for planned completion. The action plan offers an important management tool for actual implementation of the work reflected in the project report.

With most of our project reports Management Partners takes another discrete step to improve communications and transparency within the organization by reviewing the IAP with the City Manager.

This step helps to ensure the chief executive’s understanding of the work that is planned to improve efficiency and effectiveness in the permitting process, and it helps to build support for these changes.

Optional Activities
If desired, Management Partners can complete one or both of the following optional activities.

A. Create Process Maps. Mapping a permitting process can be an effective tool for analyzing workflows and identifying process bottlenecks. Management Partners will conduct two on-site process mapping sessions focused on the permitting process steps for two types of ministerial projects. We will work with you to identify real-world case studies. For example, one case study might examine a smaller project while the other could focus on a larger one. The process mapping sessions will include key members of City staff who are typically involved in the review and decision-making process. Management Partners will then create “as-is” process maps to show the current process. After analyzing the workflow and staff input, we will prepare proposed process maps to illustrate the recommended process changes.

B. Conduct a Comparison of Peer Agencies. Management Partners will provide an objective method for selecting comparable agencies and we will design a survey focused on relevant issues in La Mesa. We will then deploy the survey, follow up with the peer agencies, and provide a detailed analysis of survey results. Comparing the permitting process with comparable agencies can be useful in illustrating various factors that influence operations, such as processing timeframes, staffing, alignment of functions, service delivery methods, and best practices.

Our Team
We have a strong project team that is well qualified to complete this work for the City of La Mesa. Jay Trevino will serve as project director and will oversee the substantive work and be responsible for execution of the project. He will be supported by Susan Healy Keene and Ashley Garcia. Brief qualifications of each team member are provided below.

Jay Trevino, Partner
§ With nearly 40 years of local government and consulting experience, helps government leaders improve inter-departmental collaboration and develop management systems that enhance effectiveness. § Provides management services to clients for special projects or to augment management capacity.
§ Leads consultant teams for organizational assessments of various functional areas of government including police, fire, public works, library, finance, human resources, fleet, community services and community development. § Analyzes the customer experience and develops strategies for improvement. § Facilitates teambuilding, strategic planning, community outreach initiatives.

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Mr. Greg Humora Page 5
§ Analyzes workflow and identifies process improvement strategies. § Develops performance management approaches, including data analysis and metrics. § Since joining Management Partners in 2013, has assisted numerous local governments including Sacramento, Los Angeles, Santa Monica, Beverly Hills, Pasadena, Manhattan Beach, San Jose, Morgan Hill, South Gate, Downey, Walnut Creek, Whittier, Brea, Santa Fe Springs, Huntington Beach, Perris, Newport Beach, Pico Rivera, La Mirada, El Segundo, Norwalk, Costa Mesa, Redwood City, Pacifica, Novato, Arcata, Coronado, Chula Vista, Seal Beach, Cypress, Garden Grove, Los Alamitos, Fullerton, Sammamish, Washington, Doña Ana County, New Mexico, and Sutter County, California.
§ Spent more than 31 years working for four California cities serving in various executive and management roles and developing expertise in all aspects of policy development, organizational leadership, and planning and development services.
§ Worked for the cities of Santa Monica and Brea and served as the executive director of the Planning and Building Agency for the City of Santa Ana.

Susan Healy Keene, AICP, Special Advisor
§ Professional planner with extensive experience in development review process and management. She has served California local governments for 30 years in planning and community development.
§ Served most recently as Director of Community Development for the City of Beverly Hills, where she directed operations that included planning, building and safety, code enforcement, transportation, traffic engineering, rent stabilization, special events, and filming. § In Beverly Hills, implemented a Department Strategic Plan, initiated a mandatory seismic retrofit program for soft-story structures and introduced electronic plan review. § Also served as Director of Community Development in the City of West Hollywood , where she facilitated adoption of the West Hollywood Green Building Ordinance, supported affordable housing efforts, and coordinated major development projects. § Has led leadership development programs and taught sessions in management, conflict resolution and emotional intelligence, and CEQA basics for the Association of Environmental Professionals (AEP).
§ Skills and expertise include project management, strategic planning, executive coaching, community outreach, consensus building, facilitation and training.

Ashley Garcia, Principal Management Analyst
§ Assists with workshop facilitation for City Council goal setting and strategic plans, and provides clients with expertise in human resources management.
§ Has completed multiple organizational reviews, comparison analysis studies, and produced and updated comprehensive personnel policies; recently led ARPA community engagement efforts. § Local government experience includes progressively responsible roles for the California cities of Huntington Beach, Laguna Niguel, Costa Mesa and Santa Maria.
§ Passionate about public service and organizational development, specializing in interdepartmental collaboration.
§ Served as President of the Municipal Management Association of Southern California in 2018, leading the organization as it achieved record membership levels and established a strategic plan for the association.

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Mr. Greg Humora Page 6
Hours and Cost
Management Partners anticipates devoting 192 hours of our staff time to complete activities one through six as described above for a cost of $38,900. The total cost of the project with the optional activities (which add 92 hours) would be $57,600 including all fees and expenses. The costs are itemized by activity in the table below.

Activity Hours Cost1
1 – Start Project 20 $4,700
2 – Gather Information 25 $5,200
3 – Assess the Customer Experience 45 $8,600
4 – Evaluate the Management System 26 $5,400
5 – Conduct Analysis and Report Results 61 $12,400
6 – Support Implementation 15 $2,600
Optional Activity A – Create Process Maps 44 $9,800
Optional Activity B – Conduct Comparison of Peer Agencies 48 $8,900 TOTAL 284 $57,600
1 Cost of all activities, including optional activities, cover all fees and expensesMagement Partners hourly rates are as follows:

The ultimate test of a quality project is that the client is pleased with the results, and we are committed to achieving that goal.

Please let me know if we can provide any additional information.

Sincerely,
Jerry Newfarmer
President and CEO
Accepted for the City of La Mesa by:

Name: _____________________________
Title: _____________________________
Date: _____________________________
Is Optional Activity A to create process maps desired for $9,800? Yes [ X ] No [ ] Is Optional Activity B to conduct a comparison of peer agencies desired for $8,900? Yes [ X ] No [ ]

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DATE: May 24, 2022
TO: Mayor and Members of the City Council
FROM: Tammi Royales, Director of Finance
VIA: Greg Humora, City Manager
SUBJECT: Single Audit of Federally Assisted Grant Programs for the Year Ending June 30, 2021 (Consent item for the meeting of May 24, 2022) Attached is a copy of the Single Audit of Federally Assisted Grant Programs (Single Audit) for the Year Ending June 30, 2021. The Single Audit reports on the city’s expenditures incurred that are reimbursable under federal programs of federal awards in compliance with Title 2, US Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

The City received a significant deficiency in internal control based on a determination that an agreement that disbursed funds from the Federal program cast the part receiving the funds as a contractor and not a sub-recipient. As such, sub-recipients activities were not accurately documented with the City. The City implemented controls by hiring a Financial Grants Administrator to ensure future compliance. No monetary costs were questioned and this is not a repeat finding.

Recommendation:

That the City Council accepts the Single Audit of Federally Assisted Grant Programs for the Year Ending June 30, 2021, as prepared and submitted by the firm of Rogers, Anderson, Malody & Scott.

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City of La Mesa
La Mesa, California
Single Audit Report on Federal Awards
Year Ended June 30, 2021

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CITY OF LA MESA
Single Audit Report on Federal Awards
Year Ended June 30, 2021
Table of Contents
Page
Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1
Report on Compliance for Each Major Federal Program; Report on Internal Control Over Compliance; and Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance 3
Schedule of Expenditures of Federal Awards 7
Notes to the Schedule of Expenditures of Federal Awards 9 Schedule of Findings and Questioned Costs 10
Summary Schedule of Prior Audit Findings 17

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REPORT ON INTERNAL CONTROL OVER FINANCIAL

REPORTING AND ON COMPLIANCE AND OTHER MATTERS

BASED ON AN AUDIT OF FINANCIAL STATEMENTS

PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING

STANDARDS
Independent Auditor’s Report
To the Honorable City Council
City of La Mesa
La Mesa, California
We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the businesstype activities, each major fund, and the aggregate remaining fund information of the City of La Mesa (the City) as of and for the year ended June 30, 2021 and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated December 17, 2021.

Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

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Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses.

However, material weaknesses may exist that have not been identified Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

San Bernardino, California
December 17, 2021

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REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL
PROGRAM; REPORT ON INTERNAL CONTROL OVER
COMPLIANCE; AND REPORT ON SCHEDULE OF

EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE

UNIFORM GUIDANCE
Independent Auditor’s Report
To the Honorable City Council
City of La Mesa
La Mesa, California
Report on Compliance for Each Major Federal Program
Opinion on Each Major Federal Program
We have audited the City of La Mesa’s (the City) compliance with the types of compliance requirements identified as subject to audit in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30, 2021. The City’s major federal programs are identified in the summary of auditor’s results section of the accompanying schedule of findings and questioned costs.

In our opinion, the City complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2021.

Basis for Opinion on Each Major Federal Program
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards); and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor’s Responsibilities for the Audit of Compliance section of our report.

We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program. Our audit does not provide a legal determination of the City’s compliance with the compliance requirements referred to above.

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Responsibilities of Management for Compliance
Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules and provisions of contracts or grant agreements applicable to the City’s federal programs.

Auditor’s Responsibilities for the Audit of Compliance
Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material, if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements of each major federal program as a whole.

In performing an audit in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance, we:
 Exercise professional judgment and maintain professional skepticism throughout the audit.
 Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances.
 Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit.

Other Matters
The results of our auditing procedures disclosed instances of noncompliance which are required to be reported in accordance with the Uniform Guidance and which are described in the accompanying schedule of findings and questioned costs as items 2021-001, 2021-002, and 2021-003. Our opinion on each major federal program is not modified with respect to these matters.

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Government Auditing Standards requires the auditor to perform limited procedures on the City’s response to the noncompliance findings identified in our audit described in the accompanying schedule of findings and questioned costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response.

Report on Internal Control Over Compliance
Our consideration of internal control over compliance was for the limited purpose described in the Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance and therefore, material weaknesses or significant deficiencies may exist that were not identified. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses.

However, as discussed below, we did identify certain deficiencies in internal control over compliance that we consider to be significant deficiencies.

A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs as items 2021-004 and 2021-005, to be significant deficiencies.

Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. Government Auditing Standards requires the auditor to perform limited procedures on the City’s response to the internal control over compliance findings identified in our audit described in the accompanying schedule of findings and questioned costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response.

The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.

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Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance
We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements. We issued our report thereon, dated December 17, 2021, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements and certain additional procedures including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America.

In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole.

San Bernardino, California
April 25, 2022 (except for our report on the Schedule of Expenditures of Federal Awards, for which the date is December 17, 2021).

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CITY OF LA MESA
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2021
-7-
Federal Grantor / Pass-through Grantor/Program Title
Assistance
Listing
Program Identification
Number
Federal
Expenditures
Amounts
provided to
Subrecipients
U.S. Department of Housing and Urban Development
Direct Award
CDBG-Entitlement Grants Cluster:

Community Development Block Grant1 14.218 B-18-MC-06-0551 62,513 $ - $ Community Development Block Grant1 14.218 B-19-MC-06-0551 16,094 - COVID-19 Community Development Block Grant1 14.218 B-20-MW-06-0551 59,735 59,735 Community Development Block Grant1 14.218 B-20-MC-06-0551 54,710 30,000 Community Development Block Grant1 14.218 Program Income 1,984 - Total CFDA 14.218 / CDBG-Entitlement Grants Cluster 195,036 89,735 Total - U.S. Department of Housing and Urban Development 195,036 89,735 U.S. Department of Justice
Direct Award
COVID-19 Bureau of Justice Assistance Coronavirus
Emergency Supplemental Funding Program 16.034
Bureau of Justice Assistance
2020-VD-BX-1453 27,341 -
Total CFDA 16.034 - 27,341
Direct Award
Equitable Sharing Funds (Asset Forfeiture Funds) 16.922 Unknown 52,430 - Total CFDA 16.922 - 52,430
Total - U.S. Department of Justice 79,771 -
U.S. Department of Transportation
Passed through the State of California Department of Transportation Highway Bridge Program 20.200 BRLS-5207(036) 142,051 -
Total CFDA 20.200 - 142,051
Highway Planning and Construction Cluster:

Highway Safety Improvement Program1 20.205 HSIPL-5207(043) 641,494 - Highway Safety Improvement Program1 20.205 HSIPL-5207(045) 4,584 - Total CFDA 20.205 / Highway Planning and Construction Cluster 646,078 - Passed through the San Diego Association of Governments (SANDAG) Transit Services Programs Cluster:

Federal Transit Administration (New Freedom)1 20.521 5001083 34,634 - Total CFDA 20.521 / Transit Services Programs Cluster 34,634 - Passed through the State of California Department of Transportation Highway Safety Cluster:
2019-2020 STEP Grant1 20.600 PT20066 2,737 -
2020-2021 STEP Bike and PED1 20.600 PS21008 4,247 -
2020-2021 STEP Grant1 20.600 PT21035 24,674 -
Total CFDA 20.600 / Highway Safety Cluster 31,658 -
Passed through the State of California Department of Transportation 2019-2020 STEP Grant 20.608 PT20066 569 -
2020-2021 STEP Grant 20.608 PT21035 6,987 -
Total CFDA 20.608 - 7,556
Total - U.S. Department of Transportation 861,977 -

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CITY OF LA MESA
Schedule of Expenditures of Federal Awards (continued)
Year Ended June 30, 2021
-8-
Federal Grantor / Pass-through Grantor/Program Title
Assistance
Listing
Program Identification
Number
Federal
Expenditures
Amounts
provided to
Subrecipients
U.S. Department of the Treasury
Passed through the State of California Department of Finance Covid-19 - CARES Act - State Grant 21.019 20-1892-0-1-806 740,408 $ - $ Passed through the County of San Diego
Covid-19 - CARES Act - SD County Grant 21.019 05192020-14-9 941,239 724,659 Covid-19 - CARES Act - Childcare Provider Grant 21.019 County of San Diego - 6,552 Total CFDA 21.019 1,688,199 724,659 Total - U.S. Department of the Treasury 1,688,199 724,659 U.S. Department of Homeland Security
Passed through the City of San Diego
FY 18 Urban Area Security Initiative Grant 97.067 City of San Diego 4,581 - Passed through the County of San Diego Operation Stonegarden Grant 2018 97.067 CalEMA 110,522 - Total CFDA 97.067 115,103 - Total - U.S. Department of Homeland Security 115,103 - Total Expenditures of Federal Awards $ 814,394 2,940,086 $ 1 Cluster Notes:

Covid-19 - FEMA donated trailers of $52,000 - Unaudited

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CITY OF LA MESA
Notes to the Schedule of Expenditures of Federal Awards Year Ended June 30, 2021
-9-
(1) Summary of Significant Accounting Policies Applicable to the Schedule of Expenditures of Federal Awards
(a) Scope of Presentation
The accompanying Schedule of Expenditures of Federal Awards (Schedule) includes the federal activity of the City of La Mesa (City) under programs of the federal government for the year ended June 30, 2021. The information on this Schedule is prepared in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Because the Schedule presents only a selected portion of the operations of the City, it is not intended to and does not present the financial position, changes in net position or cash flows, where applicable, of the City. (b) Basis of Accounting
The expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following, the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown of the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.
(c) Subrecipients
The City passes certain federal awards received from the U.S. Department of Housing and Urban Development. The City has certain compliance responsibilities, such as monitoring its subrecipients to help assure they use these subawards as authorized by laws, regulations, and the provisions of contracts or grant agreements, and that subrecipients achieve the award’s performance goals.
(d) De Minimis Indirect Cost Rate
The City did not elect to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance, as there were no indirect costs charged to the City’s grant programs.

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CITY OF LA MESA
Schedule of Findings and Questioned Costs
Year Ended June 30, 2021
-10-
SECTION I. SUMMARY OF AUDITOR’S RESULTS
Financial Statements
audited were prepared in accordance with GAAP: unmodified Internal control over financial reporting:

Material weakness(es) identified? Yes X No
Significant deficiency(ies) identified? Yes X None Reported Noncompliance material to financial
statements noted? Yes X No
Federal Awards
Internal control over major federal programs:

Material weakness(es) identified? Yes X No
Significant deficiency(ies) identified? X Yes None Reported Any audit findings disclosed that
are required to be reported in
accordance 2 CFR 200.516(a) X Yes No
Identification of major federal programs:

CFDA Number

21.019
Dollar threshold used to distinguish
between type A and type B programs: $ 750,000
Auditee qualified as low-risk auditee? X Yes No
Name of Federal Program
Type of report the auditor issued on whether the financial statements Type of auditor's report issued on compliance for major federal programs: unmodified

CARES ACT

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CITY OF LA MESA
Schedule of Findings and Questioned Costs (continued)
Year Ended June 30, 2021
-11-
SECTION II. FINANCIAL STATEMENT FINDINGS
No matters to be reported.

SECTION III. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2021-001 – Subrecipient and Contractor Determinations
Noncompliance
Federal Program
CARES Act, Assistance Listing No. 21.019
Criteria
Per Title 2 CFR section 200.331, a pass-through entity must make case-by-case determinations whether the agreements it makes for the disbursement of Federal program funds casts the party receiving the funds in the role of a subrecipient or a contractor.

Condition
During the audit, we noted one agreement with another non-Federal entity where the determination was not made by the City.

Cause
The City relied on the form of the agreement rather than the substance of the relationship therefore they did not classify the recipient as a subrecipient.

Effect
The City was not aware of its additional subrecipient monitoring requirements that it needed to perform to meet its own responsibility to the Federal Awarding Agency.

Questioned Costs
No questioned costs.

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CITY OF LA MESA
Schedule of Findings and Questioned Costs (continued)
Year Ended June 30, 2021
-12-
2021-001 – Subrecipient and Contractor Determinations (continued) Noncompliance
Identification as a Repeat Finding
This is not a repeat finding.

Recommendation
We recommend the City evaluate its agreements to determine if the non-Federal agency receiving the funds constitutes a subrecipient or a contractor.

Views of Responsible Officials
See attached Corrective Action Plan.
2021-002 – Failure to Identify the Award and Applicable Requirements Noncompliance
Federal Program
CARES Act, Assistance Listing No. 21.019
Criteria
Per Section 2 A pass-through entity (PTE) must Identify the Award and Applicable Requirements – Clearly identify to the subrecipient: (1) the award as a subaward at the time of subaward (or subsequent subaward modification) by providing the information described in Title 2 CFR section 200.332(a)(1).

Condition
During the audit, we noted one agreement with a subrecipient where the City failed to notify them of the required information through the original agreement or through modification of the subaward.

Cause
The City failed to make a determination whether the agreement it made for the disbursement of Federal program funds casts the party receiving the funds in the role of a subrecipient or a contractor.

Effect
The City did not include the subrecipient’s unique identifier, Federal Award Identification Number, Federal Award Date of award to the City by the Federal agency, the Name of Federal awarding agency; or the Assistance Listings number and Title in the original agreement or through a subsequent modification.

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CITY OF LA MESA
Schedule of Findings and Questioned Costs (continued)
Year Ended June 30, 2021
-13-
2021-002 – Failure to Identify the Award and Applicable Requirements (continued) Noncompliance
Questioned Costs
No questioned costs.

Identification as a Repeat Finding
This is not a repeat finding.

Recommendation
We recommend the City include all required Federal Identification criteria in subrecipient awards as set forth by the compliance supplement.

Views of Responsible Officials
See attached Corrective Action Plan.
2021-003 – Documentation of the Monitoring of the Subrecipient Activities Noncompliance
Federal Program
CARES Act, Assistance Listing No. 21.019
Criteria
Per Section 2 A pass-through entity (PTE) must monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, complies with the terms and conditions of the subaward, and achieves performance goals (2 CFR sections 200.332(d) through (f)).

Condition
During the audit, we noted that the review of the subrecipients activities was not adequately documented and therefore could not be verified through the audit procedures performed.

Cause
The City did not have effective policies and procedures to ensure that the review was properly documented.

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CITY OF LA MESA
Schedule of Findings and Questioned Costs (continued)
Year Ended June 30, 2021
-14-
2021-003 – Documentation of the Monitoring of the Subrecipient Activities (continued) Noncompliance
Effect
The City’s review of the reports and activities of the subrecipient could not be ascertained as there was insufficient documentation of the review process.

Questioned Costs
No questioned costs.

Identification as a Repeat Finding
This is not a repeat finding.

Recommendation
We recommend the City document reviews performed and maintain records to show when, where and what was reviewed.

Views of Responsible Officials
See attached Corrective Action Plan.
2021-004 – Subrecipient and Contractor Determinations
Significant Deficiency
Federal Program
CARES Act, Assistance Listing No. 21.019
Criteria
Per Title 2 CFR section 200.331, a pass-through entity must make case-by-case determinations whether the agreements it makes for the disbursement of Federal program funds casts the party receiving the funds in the role of a subrecipient or a contractor.

Condition
During the audit, we noted one agreement with another non-Federal entity was treated as a contractor rather than a subrecipient since the determination was not made by the City.

Cause
The City did not have effectively designed controls to ensure that proper subrecipient or contractor determinations regarding agreements were made.

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CITY OF LA MESA
Schedule of Findings and Questioned Costs (continued)
Year Ended June 30, 2021
-15-
2021-004 – Subrecipient and Contractor Determinations (continued) Significant Deficiency
Effect
The City incorrectly treated the agreement as a contractor and therefore was not aware of its additional subrecipient monitoring requirements that needed to be perform to meet the City’s responsibility to the Federal Awarding Agency.

Questioned Costs
No questioned costs.

Identification as a Repeat Finding
This is not a repeat finding.

Recommendation
We recommend the City implement controls to ensure its agreements with non-Federal agency receiving the funds are evaluated to determine if they are a subrecipient or a contractor.

Views of Responsible Officials
See attached Corrective Action Plan.
2021-005 – Documentation of the Monitoring of the Subrecipient Activities Significant Deficiency
Federal Program
CARES Act, Assistance Listing No. 21.019
Criteria
Per Section 2 A pass-through entity (PTE) must monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, complies with the terms and conditions of the subaward, and achieves performance goals (2 CFR sections 200.332(d) through (f)).

Condition
During the audit, we noted that the review of the subrecipients activities was not adequately documented and therefore couldn’t not be verified through the audit procedures performed.

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CITY OF LA MESA
Schedule of Findings and Questioned Costs (continued)
Year Ended June 30, 2021
-16-
2021-005 – Documentation of the Monitoring of the Subrecipient Activities (continued) Significant Deficiency
Cause
The City’s control was not effectively designed to document the review of the weekly reports.

Effect
The City’s review of the reports and activities of the subrecipient could not be ascertained as there was insufficient documentation of the review process.

Questioned Costs
No questioned costs.

Identification as a Repeat Finding
This is not a repeat finding.

Recommendation
We recommend the City implement controls to ensure the reviews performed are properly documented to demonstrate what was reviewed, by who and when.

Views of Responsible Officials
See attached Corrective Action Plan.

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CITY OF LA MESA
Summary Schedule of Prior Audit Findings
Year Ended June 30, 2021
-17-
STATUS OF PRIOR YEAR FINDINGS:

SECTION II. FINANCIAL STATEMENT FINDINGS
No prior year findings.

SECTION III. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No prior year findings.

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REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: May 24, 2022
SUBJECT: Resolution Approving an Award and Professional Services Agreement in substantial form as presented,
subject to the final review and approval by the City
Attorney, for Request for Proposals 22-13 for Climate
Action Plan Amendment No. 2 Consulting Services
ISSUING DEPARTMENT: Public Works
SUMMARY:

Issues:

Should the City Council approve an award and professional services agreement in substantial form as presented, subject to the final review and approval by the City Attorney, for Request for Proposals 22-13 for Climate Action Plan Amendment No. 2 Consulting Services to the University of San Diego Energy Policy Initiatives Center for $100,000?
Recommendation:

The City Council should approve an award and professional services agreement in substantial form as presented, subject to the final review and approval by the City Attorney, for Request for Proposals 22-13 for Climate Action Plan Amendment No. 2 Consulting Services to the University of San Diego Energy Policy Initiatives Center for $100,000.

Fiscal Impact:

The FY2022-2023 cost for this service is $100,000 and funds are budgeted in the FY2022-2023 budget in account 1311-6430.

City’s Strategic Goals:

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Report to Mayor and Councilmembers
Date: May 24, 2022
Page: 2 of 5
 Continue to improve high quality municipal services
 Foster community health by reducing greenhouse gas emissions and improving environmental quality
Climate Action Plan Reduction Strategy:

This item supports all measures within the Climate Action Plan (CAP).

BACKGROUND:

In March 2018, the City Council approved the Climate Action Plan (CAP), which charts a course to reduce community-wide greenhouse gas (GHG) emissions by 15% by 2020, and 53% below 2010 levels by 2035. Development of a Climate Action Plan was identified as a mitigation measure in La Mesa’s 2012 General Plan Update. La Mesa prepared the CAP and established targets consistent with State goals and guidance.

The CAP provides a roadmap by which La Mesa can reduce its contributions of GHG emissions with 23 measures and 142 key actions in energy, transportation, solid waste, water, and green infrastructure. The CAP requires Annual Reports updates to the City Council on CAP progress, the creation of an Implementation Plan which is updated every two years, and an update of the CAP 5 years after adoption.

The City Council adopted the CAP as a qualified greenhouse gas reduction plan (Qualified Plan) under California Environmental Quality Act (CEQA) Guidelines Section 15183.5 (Tiering and Streamlining the Analysis of Greenhouse Gas Emissions). This CEQA section states that cities may analyze and mitigate the significant effects of GHG emissions at a programmatic level, such as a general plan or separate plan to reduce GHG emissions. The consultant hired to prepare the CAP ensured the document is consistent with Section 15183.5, and the City can use the CAP rather than project-level analysis for GHG emissions impact assessment under CEQA. Since the CAP is a Qualified Plan under CEQA Guidelines Section 15183.5, any revisions of the existing CAP must maintain compliance with the State CEQA Guidelines.

Since the City Council adopted the CAP in 2018, staff developed the CAP Implementation Team made up of representatives from key departments within the City.

The Implementation Team serves as the primary team responsible for the ongoing coordination, implementation, and monitoring efforts of the CAP, led by the Environmental Program Manager.

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Report to Mayor and Councilmembers
Date: May 24, 2022
Page: 3 of 5
DISCUSSION:

The CAP is scheduled to be updated in 2023. On August 2, 2021 the City Council created the Climate Action Plan (CAP) Ad Hoc Subcommittee (CAP Subcommittee), comprised of Vice-Mayor Shu and Councilmember Baber, to discuss recommendations for the 2023 CAP update. The CAP Subcommittee met three times and reviewed recommendations from staff and the Environmental Sustainability Commission.

Generally, the CAP Subcommittee expressed interest in ensuring that qualified consultants with technical training provide recommendations regarding the efficacy of GHG reduction targets and performance measures contained within the CAP.

On January 25, 2022, the City Council adopted the following CAP Subcommittee recommendations: 1) Use the adopted 2018 CAP to update the 2023 CAP, 2) Request proposals from qualified firms with the necessary technical background to assist with the preparation of a comprehensive amendment to the existing CAP, and 3) Appropriate an additional $50,000 from the General Fund to increase the total budget to $100,000 for the CAP update.

Contract Scope of Services
The scope of the CAP update includes three main tasks: public engagement, CAP revisions, and plan adoption. Staff has listed the key elements of each main task in the following section for the City Council’s information.

Public Engagement
 Develop and implement an engagement plan that effectively involves interested and affected stakeholders in identifying needs, priorities and values related to the CAP update.
 Include strategies to reach groups and individuals traditionally under-represented in local government decision making.
 Identify staff and subconsultants, if any, who would lead the engagement effort and provide their qualifications, as well as a detailed cost estimate to support your approach. These tasks will be conducted in close coordination with the City’s Environmental Program Manager and Communications Manager.

CAP Revisions
 Support implementation of the public engagement plan including, but not limited to, preparation of informational materials and attendance at public engagement events.  Review existing CAPs in the region and state, particularly regarding their GHG reduction measures.

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Report to Mayor and Councilmembers
Date: May 24, 2022
Page: 4 of 5
 Based upon early input and external CAP review, develop potential revised and/or new CAP measures regarding GHG reduction.
 Conduct a cost-benefit analysis of all candidate GHG reduction measures using the methodology contained in SANDAG’s ReCAP. Identify any co-benefits of candidate measures, both through supporting other GHG reduction measures and in providing climate adaptation benefits.
 Evaluate the City of La Mesa’s existing GHG reduction targets.  Develop CAP implementation monitoring procedures.
 Prepare appropriate CEQA documentation in coordination with the City’s Planning Division.
 Develop justice, equity, diversity, and inclusion (JEDI) initiatives, and incorporate strategies addressing environmental justice and social equity into the CAP.  Develop climate adaptation strategies based off existing CAP implementation measures which address City needs.

Plan Adoption
 Complete a draft CAP Amendment No. 2
 Complete the final CAP Amendment No. 2
 Attend and present at public meetings, such as Commission meetings and City Council meetings
 Adoption of updated CAP
A Request for Proposal (RFP) for the CAP update was prepared and posted on the City’s PlanetBids website on March 31, 2022. A total of one proposal was received.

Following review, ranking, and interview by the selection panel, University of San Diego Energy Policy Initiative Center (EPIC), was determined to be highly qualified.

EPIC and their partner, Ascent Environmental, Inc. (Ascent) and EPIC have developed most of the adopted CAPs in the San Diego region and many of the 16 cities covered by SANDAG’s Energy Roadmap Program. The EPIC-Ascent team has developed the technical appendices that comprise SANDAG’s ReCAP Framework, including the City of La Mesa’s. Staff recommends that the City Council approve a professional services agreement in substantial form as presented, subject to the final review and approval of the City Attorney, with EPIC, in the amount of $100,000.

CONCLUSION:

Staff recommends that the City Council approve an award and professional services agreement in substantial form as presented, subject to the final review and approval by the City Attorney, for Request for Proposals 22-13 for Climate Action Plan Amendment No. 2 Consulting Services to the University of San Diego Energy Policy Initiatives

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Report to Mayor and Councilmembers
Date: May 24, 2022
Page: 5 of 5
Center in the amount of $100,000. Based on the schedule proposed by EPIC, staff anticipates the CAP updated to be completed by July 2023.

Reviewed by: Respectfully submitted by:

____________________ ____________________________
Greg Humora Carlo Tomaino
City Manager Assistant City Manager
_____________________________
Michael Throne
Director of Public Works / City Engineer
_____________________________
Hilary Ego
Environmental Program Manager
Attachments: Attachment A. Resolution
Attachment B. Professional Services Agreement

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ATTACHMENT A
RESOLUTION NO. 2022-____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA

APPROVING AN AWARD AND PROFESSIONAL SERVICES AGREEMENT IN

SUBSTANTIAL FORM AS PRESENTED, SUBJECT TO THE FINAL REVIEW

AND APPROVAL OF THE CITY ATTORNEY, FOR REQUEST FOR
PROPOSALS 22-13 FOR CLIMATE ACTION PLAN AMENDMENT NO. 2

CONSULTING SERVICES TO THE UNIVERSITY OF SAN DIEGO ENERGY POLICY INITIATIVES CENTER FOR THE TOTAL AMOUNT OF $100,000 WHEREAS, in March 2018, the City of La Mesa approved the Climate Action Plan (CAP), which charts a course to reduce community-wide greenhouse gas (GHG) emissions by 15% by 2020, and 53% below 2010 levels by 2035 and serves as a long range road map with measures and key actions to implement in energy, transportation, solid waste, water, and green infrastructure;
WHEREAS, the CAP Implementation Team, led by the Environmental Program Manager and made up of representatives from key departments within the City, have been working collaboratively to coordinate and implement CAP measures and report progress; WHEREAS, the CAP is scheduled to be updated in 2023;
WHEREAS, on August 2, 2021, the City Council created the Climate Action Plan Ad Hoc Subcommittee (CAP Subcommittee) to discuss recommendations for the 2023 CAP update; WHEREAS, on January 25, 2022, the CAP Subcommittee recommendations were presented and approved by City Council;
WHEREAS, the scope of the CAP update includes public engagement, CAP revisions, and plan adoption;
WHEREAS, on March 31, 2022, the City requested proposals for Climate Action Plan Amendment No. 2 Consulting Services;
WHEREAS, on April 18, 2022, one proposal was received and subsequently evaluated; WHEREAS, University of San Diego Energy Policy Initiatives Center (EPIC), was found to be the most highly qualified firm and was recommended for contract award based on their proposal and interview; and
WHEREAS, a final scope of work and fee were negotiated with EPIC to provide Climate Action Plan Amendment No. 2 consulting services.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized to approve an award and professional services agreement in substantial form as presented, subject to the final review and approval of the City Attorney, with the for Request for Proposals 22-13 for Climate Action Plan Amendment No. 2 Consulting Services to the University of San Diego Energy Policy Initiatives Center for the total amount of $100,000.

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ATTACHMENT A
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 24
th day of May 2022, by the following vote, to wit:

AYES:

NOES:

ABSENT:

MEGAN WEIGELMAN, CMC, City Clerk
(SEAL OF CITY)

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ATTACHMENT B
City of La Mesa

SPECIALIZED PROFESSIONAL SERVICES AGREEMENT
Consultant Services for a Climate Action Plan - Amendment No. 2

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 2 TABLE OF CONTENTS

1. AGREEMENT FOR SPECIALIZED PROFESSIONAL SERVICES............................

2. ENGAGEMENT OF CONSULTANT............................................................................

3. SERVICES TO BE PERFORMED BY CONSULTANT...............................................

4. KEY PROJECT PERSONNEL .......................................................................................

5. CONSULTANT...............................................................................................................

6. CITY REPRESENTATION ............................................................................................

7. RESPONSIBILITIES OF THE CITY .............................................................................

8. PERFORMANCE SCHEDULE......................................................................................

9. COMPENSATION TO CONSULTANT ........................................................................

10. RECORDS.......................................................................................................................

11. METHOD OF COMPENSATION..................................................................................

12. ITEMS TO BE DELIVERED TO CITY.........................................................................

13. DESIGN CHANGES OR REVISIONS...........................................................................

14. ADDITIONAL SERVICES OUTSIDE SCOPE .............................................................

15. HOLD HARMLESS ........................................................................................................

16. INSURANCE...................................................................................................................

17. OWNERSHIP OF WORK...............................................................................................

18. ASSIGNABILITY ...........................................................................................................

19. INTEGRATION; AMENDMENTS ................................................................................

20. NOTICES.........................................................................................................................

21. DISPUTE RESOLUTION...............................................................................................

22. TERMINATION OF AGREEMENT FOR CAUSE OR CONVENIENCE...................

23. BUSINESS LICENSE .....................................................................................................

24. INTEREST OF MEMBERS OF THE CITY...................................................................

25. INTEREST OF CONSULTANT AND EMPLOYEES; .................................................

26. FACILITIES AND EQUIPMENT ..................................................................................

27. INDEPENDENT CONTRACTOR..................................................................................

28. PERS ELIGIBILITY INDEMNIFICATION .................................................................

29. TIME................................................................................................................................

30. CONSULTANT NOT AGENT .......................................................................................

31. NON-DISCLOSURE.......................................................................................................

32. SUBCONTRACTING .....................................................................................................

33. CHANGES.......................................................................................................................

34. JOB SITE SAFETY.........................................................................................................

35. PREVAILING WAGES FOR PUBLIC WORKS PROJECTS.......................................

36. CONFLICT BETWEEN AGREEMENT AND OTHER DOCUMENTS ......................

37. DATE OF AGREEMENT...............................................................................................

38. SIGNATURES.................................................................................................................

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 3 1. AGREEMENT FOR SPECIALIZED PROFESSIONAL SERVICES
Between the City of La Mesa and
University of San Diego
for Consultant Services for a Climate Action Plan - Amendment No. 2 This Agreement is entered into by City of La Mesa as of ___________, by and between the City of La Mesa, a municipal corporation, hereinafter referred to as "the City", and University of San Diego, hereinafter referred to as "Consultant."
WITNESSETH THAT:

WHEREAS, the City has adopted Resolution No. 2022-__;
WHEREAS, the City has need for professional services to perform consulting services for a Climate Action Plan - Amendment No. 2 services and is willing to compensate Consultant for such services;
WHEREAS, this Agreement is based on Request for Proposals 22-13; WHEREAS, the City desires to engage Consultant to render certain technical and professional services in the providing of said professional services; and WHEREAS, Consultant is qualified to provide said professional services for consulting services for a Climate Action Plan - Amendment No. 2 service.

NOW THEREFORE, the parties do mutually agree as follows:

2. ENGAGEMENT OF CONSULTANT
The City hereby agrees to engage Consultant and Consultant hereby agrees to perform the services set forth in this Agreement. This Agreement shall be for an initial term from the execution date of the Agreement through Wednesday, May 31, 2023.

3. SERVICES TO BE PERFORMED BY CONSULTANT
Consultant shall commence performance of the Project upon execution of this Agreement by both parties. The term "Project" as used in this Agreement shall include all of the tasks and items listed and described in Exhibit "A", attached hereto and incorporated herein as part of this Agreement.

4. KEY PROJECT PERSONNEL
Consultant agrees to provide the services of Scott Anders, MA, Director, Nilmini Silva-Send, PhD, Assistant Director, Yichao Gu, Technical Policy Analyst, MS, Joe Kaatz, Staff Attorney, Esq, or any other necessary staff members, respectively for the full term of this contract. No substitutions will be made without prior written approval by the City. The City reserves the right to request specific qualifications for personnel substituted under this section.

5. CONSULTANT

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 4 Consultant will utilize the services of the following sub-consultants during the course of this study:

Ascent Environmental, Inc.

Payment for such services shall be the responsibility of the Consultant. No substitution of proposed sub-consultants shall be made without prior written approval by the City.

6. CITY REPRESENTATION
The City Manager for the City of La Mesa, or his or her designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to this Agreement and shall administer said Agreement on behalf of the City. This person shall hereinafter be referred to as the "City's Representative."

7. RESPONSIBILITIES OF THE CITY
The City will provide the Consultant, or cause to be provided with, the following documents, services and site information, at no charge to the Consultant.

A. See Exhibit "A"

8. PERFORMANCE SCHEDULE
Both Consultant and the City recognize that time is of the essence in the completion of this work and the following schedule is dependent upon timely actions by the Consultant and the City.

Accordingly, the Consultant shall complete all of the work outlined in Exhibit "A" and described in this Agreement in accordance with the following schedule:

TASK; TARGET DATE
A. See pages 38-39 of Exhibit "A"
The Consultant shall not be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or failure of City to furnish timely information or to approve or disapprove Consultant's work promptly, or delay or faulty performance by City, or governmental agencies.

9. COMPENSATION TO CONSULTANT METHODS
The amount to be billed shall be based on the Consultant schedule of fees for professional services and the actual time required for each activity. The schedule of fees and estimated time for the project are as shown in Exhibit "A" attached hereto and incorporated herein as part of this Agreement; the total fee for professional services shall be billed on a time-and-material basis with a total amount not to exceed $100,000.00 as described in that same reference.

The City shall compensate Consultant for the services performed hereunder on a monthly basis within thirty (30) calendar days of receipt of Consultant's invoice for the services performed. The Consultant shall provide documentation regarding time-and-material charges sufficient to meet

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 5 normal auditing practice. Copies of the invoices for materials in excess of $500 and sub-Consultant charges shall be submitted with the request for periodic payment.

The City shall promptly review invoicing and notify Consultant of any objection thereto in writing within fifteen (15) days of receipt of the invoice; absent such objection the invoice shall be deemed proper and acceptable.

10. RECORDS
Consultant shall maintain adequate records to permit inspection audit of Consultant's time-andmaterial charges under this Agreement. Consultant shall make such records available to the City and to other public agencies responsible for approval, funding or auditing the project, during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records and they will be available only to the City or to public agencies involved with approval, funding or audit functions. Such records shall be maintained by the Consultant for three (3) years following completion of the work under this Agreement.

11. ITEMS TO BE DELIVERED TO CITY
The following items shall be delivered by the Consultant to the City of La Mesa:

QUANTITY; TARGET DATE
A. See Exhibit "A"

12. DESIGN CHANGES OR REVISIONS
No design changes or revisions will be required and no payment therefor will be made except pursuant to the provisions of this Agreement. No extra compensation shall be paid the Consultant for revisions required by reason of omissions or errors by the Consultant in the preparation of the original document, plans, working drawings, or specifications. Changes to the scope of this Agreement shall be negotiated prior to commencement of extra work.

13. ADDITIONAL SERVICES OUTSIDE SCOPE
Only after written authorization from the City, additional services that Consultant could provide, or cause to be provided, include the following:

A. Additional work related to the Project but not included in the Scope of Work.

B. Additional work caused by changes unrelated to the Scope of Work described herein.

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 6 Consultant will be compensated for Consultant time and direct personnel expenses as approved by the City. Payment for such additional services shall include Consultant's time at the rates shown on Exhibit "A".

14. HOLD HARMLESS
To the furthest extent allowed by law, including California Civil Code section 2782.8, Consultant shall indemnify, hold harmless and defend City and each of its elected officials, officers, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) to the extent that any loss, liability, fines, penalties, forfeitures, costs, damages, claims, demands or actions in law or equity arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant, its principals, officers, employees or agents in the performance of this Agreement.

Consultant’s duty to indemnify under this section shall not include liability for any claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct by the City or its elected officials, officers, employees, agents, and volunteers.

If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each sub-consultant to indemnify, hold harmless and defend CITY and each of its elected officials, officers, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

15. INSURANCE
Throughout the life of this Agreement, Consultant shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) authorized by the City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:

A. COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
o $1,000,000 per occurrence for bodily injury and property damage

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 7 o $1,000,000 per occurrence for personal and advertising injury o $1,000,000 aggregate for products and completed operations o $2,000,000 general aggregate
B. COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1 - Any Auto) with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage.

C. WORKERS' COMPENSATION insurance as required under the California Labor Code.

D. EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.

E. PROFESSIONAL LIABILITY (ERRORS AND OMISSIONS) insurance appropriate to Contractor’s profession, with limits of liability of not less than $1,000,000 per claim/occurrence and $2,000,000 policy aggregate.

Consultant shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Consultant shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either:
(i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to City, its elected officials, officers, officials, employees, agents and volunteers: or (ii) Consultant shall provide a financial guarantee, satisfactory to City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Consultant shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Consultant shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability and Automobile Liability insurance policies shall be written on an occurrence form and shall name City, its elected officials, officers, officials, employees, agents and volunteers as an additional insured. Such policy(ies) of insurance shall be endorsed so Consultant's insurance shall be primary and no contribution shall be required of City, its elected officials, officers, officials, employees, agents and volunteers. The Workers’ Compensation

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 8 insurance policy shall contain a waiver of subrogation as to City, its elected officials, officers, officials, employees, agents and volunteers.

If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form:

A. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.

B. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after any expiration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3-year discovery period.

C. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by Consultant, Consultant must purchase extended reporting coverage for a minimum of 3 years following the expiration or termination of the Agreement.

D. A copy of the claims reporting requirements must be submitted to City for review.

E. These requirements shall survive expiration or termination of the Agreement.

Consultant shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received by City and approved by City Manager or his/her designee prior to City’s execution of the Agreement and before work commences. This requirement shall survive expiration or termination of this Agreement.

If at any time during the life of this Agreement or any extension, Consultant or any of its subConsultant's fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Consultant shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Consultant of its responsibilities under this Agreement.

The fact that insurance is obtained by Consultant shall not be deemed to release or diminish the liability of Consultant, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City and its elected officials, officers, officials, employees, agents and volunteers shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Consultant, its principals,

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 9 officers, employees, agents, persons under the supervision of Consultant, vendors, suppliers, invitees, Consultant, sub-consultants, or anyone employed directly or indirectly by any of them.

If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each sub-Consultant to provide insurance protection in favor of City, its elected officials, officers, officials, employees, agents and volunteers in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Consultant and City prior to the commencement of any work by the sub-consultant.

16. OWNERSHIP OF WORK
Consultant shall retain all rights and ownership to any pre-existing works or know how and any works created independently of this Agreement. Only Results or Deliverables provided by Consultant, including all finished or unfinished documents, studies, reports, computer files and materials prepared by Consultant and sub-consultants under this Agreement shall be considered the property of the City and will be turned over to the City upon demand, but in any event, upon completion of the Project. The Consultant shall be allowed to retain copies of documents for its permanent records, if desired.

Consultant and City shall protect personal customer energy consumption data obtained pursuant to this Agreement as required by California Public Utilities Commission (CPUC) Decisions 11- 07-056, 11-08-045, 14-05-016, and any other relevant or subsequent decision(s), Public Utilities Code § 8380, and any resulting nondisclosure or other contractual agreement between San Diego Gas & Electric (SDG&E) and Consultant, including only disclosing to City resulting data that is aggregated and anonymized pursuant to these requirements.

17. ASSIGNABILITY
Consultant shall not assign, delegate, or transfer this Agreement or any work hereunder, nor assign any monies due or to become due hereunder, except as expressly stated herein. In no event shall any contractual relation be created between any third party and the City without prior written consent of the City. A consent to one assignment shall not be deemed to be consent to any subsequent assignment.

18. INTEGRATION; AMENDMENTS
This Agreement sets forth the entire understanding of the parties with respect to the subject matter herein. There are no other agreements, expressed or implied, oral or written, except as set forth herein. This Agreement may be amended upon written mutual consent of both parties hereto.

Amendment requiring changes in compensation shall be subject to the City's change order procedures.

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 10 19. NOTICES
Notices and requests to the City or Consultant shall be delivered at the following addresses, either served personally on the designated representative or by U.S. Postal Service at the following addresses:

City:
• City Manager
• City of La Mesa
• 8130 Allison Avenue, La Mesa, CA 91942
• (619) 667-1105
Consultant:
• Director, Energy Policy Initiatives Center
• University of San Diego
• 5998 Alcala Park, San Diego, CA 92110
• (619) 260-4589

20. DISPUTE RESOLUTION
The City shall require that all Consultants agree to submit any unresolved claims, counterclaims, disputes, controversies and other matters between them and the City or the Consultant and/or any sub-consultants of any tier arising out of or relating to their agreement with the City or the breach thereof (“disputes”) first to mediation and then if not resolved, to non-binding arbitration prior to initiating suit or judicial proceeding.

If applicable – As provided in Public Contract Code section 9204, any claim filed by the Consultant on a public works project shall be reviewed by the City with 45 days and a written statement will be provided to the Consultant identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, the City and the Consultant may, by mutual agreement, extend the time period or it may be extended to allow City Council approval. The Consultant shall include reasonable documentation to support the claim. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement.

21. TERMINATION OF AGREEMENT FOR CAUSE OR CONVENIENCE
If, through any cause, the Consultant or City shall fail to fulfill in timely and proper manner its obligations under this Agreement, or if the Consultant or City shall violate any of the covenants, agreements, or stipulations of this Agreement, the City or Consultant shall thereupon have the right

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 11 to terminate this Agreement immediately by giving written notice to the other of such termination and specifying the effective date thereof. In such event, all finished or unfinished documents, resulting data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement shall, at the option of the City, become its property and the Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder.

In addition to termination for cause, the City or Consultant may terminate this Agreement for City’s convenience upon not less than fifteen (15) days written notice to the other. Upon sending or receiving said notice, the Consultant shall immediately cease all work under this Agreement unless said notice provides otherwise. If this Agreement is terminated as provided in this paragraph for City’s or Consultant’s convenience, the Consultant shall be required to provide to City all finished or unfinished documents, resulting data, studies, services, etc., prepared by the Consultant as may be requested by City and such work shall become City’s property upon payment to Contractor for the value of the work performed, less payments of compensation previously made.

Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the Consultant, and the City may withhold any payments to the Consultant for the purpose of set-off until such time as the exact amount of damages due the City from the Consultant is determined. Notwithstanding the above, the City shall not be relieved of liability to the Consultant for damages sustained by the Consultant by virtue of any breach of the Agreement by the City, and the Consultant may withhold any finished or unfinished documents, resulting data, studies, services, etc., prepared by the Consultant for the purpose of set-off until such time as the exact amount of damages due the Consultant from the City is determined.

22. BUSINESS LICENSE
The Consultant, including all subcontractors, shall obtain a business license for work within the City of La Mesa pursuant to La Mesa Municipal Code Sections 6.08.010 through 6.08.240.

No payments shall be made to any Consultant until such business license has been obtained, and all fees paid therefor, by the Consultant and all sub-consultants. Business license applications and information may be obtained from the Finance Department, City Hall, 8130 Allison Avenue, La Mesa, CA 91942-5502, (619) 667-1118 or online at cityoflamesa.us/buslic.

23. INTEREST OF MEMBERS OF THE CITY
No member of the governing body of the City and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the Consultant shall take appropriate steps to assure compliance.

24. INTEREST OF CONSULTANT AND EMPLOYEES;

STATEMENT OF ECONOMIC INTERESTS

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 12 The Consultant covenants that it presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of its services hereunder. The Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed.

City may require Consultant to complete and submit a Form 700, Statement of Economic Interests, in accordance with applicable law, to City Clerk.

25. FACILITIES AND EQUIPMENT
Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

26. INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement.

27. PERS ELIGIBILITY INDEMNIFICATION
In the event that Consultant's employee providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant's employees providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contributions to be paid by City for employer contributions and/or employee contributions for PERS benefits.

28. TIME
Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Consultant's obligations pursuant to this Agreement.

29. CONSULTANT NOT AGENT
Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 13 30. NON-DISCLOSURE
The designs, plans, reports, investigations, materials and documents prepared or acquired by the Consultant pursuant to this Agreement (including any duplicate copies kept by the Contractor) shall not be shown to any other public or private person or entity, except as authorized by the City.

The Consultant shall not disclose to any other public or private person or entity any information regarding the activities of the City except as authorized by the City.

31. SUBCONTRACTING
None of the services covered by the Agreement shall be subcontracted without the prior consent of the City. The Consultant shall be as fully responsible to the City for the acts and omissions of his sub-consultants, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him. The Consultant shall insert in each subcontract appropriate provisions requiring compliance with the labor standards provisions of this Agreement.

32. CHANGES
The City may, from time to time, request changes in the Scope of Services of the Contract to be performed hereunder. Such changes, including any increase or decrease in the amount of the Consultant's compensation, which are mutually agreed upon by and between the City and the Consultant shall be incorporated to this Contract.

33. JOB SITE SAFETY
The general or prime Consultant who is responsible for means, methods and procedures of the project shall be responsible for job site safety.

The prime Consultant and all sub-consultants of all tiers shall:

A. Be responsible for the safety of their respective employees as required by law.

B. Come under the jurisdiction and supervision of the general or prime Consultant's job site safety program.

C. Exercise reasonable care to avoid risk of injury to others as required by the professional standard of care.

34. PREVAILING WAGES FOR PUBLIC WORKS PROJECTS

IF APPLICABLE
A. No professional Contractor or subcontractor subject to the requirements of State of California’s prevailing wages may be awarded a contract, or contracted with, for a public works project (submitted on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 14 B. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

35. CONFLICT BETWEEN AGREEMENT AND OTHER DOCUMENTS
In the event of a conflict between this Agreement and any documents incorporated by reference in this Agreement, the terms and conditions of this Agreement shall supersede those contained in any such document incorporated by reference.

36. DATE OF AGREEMENT
The date of this Agreement shall be the date it shall have been signed by a duly authorized representative of City.

37. SIGNATURES
IN WITNESS WHEREOF, City and Consultant have executed the Agreement.

University of San Diego
By: _________________________________
Dr. Fry-Bowers, Associate Provost
Date: _____________

CITY OF LA MESA,
A Municipal Corporation
By: _________________________________
Dr. Mark Arapostathis, Mayor
Date: _____________
By: _________________________________
Greg Humora, City Manager
Date: _____________

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Specialized Professional Services Agreement #2022-SPSA-007 Title: Consultant Services for a Climate Action Plan - Amendment No. 2 15 By: _________________________________
Carlo Tomaino, Assistant City Manager
Date: _____________

APPROVED AS TO FORM
By: _________________________________

CITY ATTORNEY
Attachment: Exhibit A – Scope of Work and Fee Schedule

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Consultant Services for a Climate Action
Plan - Amendment No. 2
SUBMITTED TO:

City of La Mesa
City Manager’s Office
Public Works Department
Engineering Division
8130 Allison Avenue
La Mesa, CA 91942
SUBMITTED BY:

April 18, 2022
City of La Mesa
RFP 22-13

EXHIBIT A

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EPIC Proposal for CAP Amendment #2 RFP 22-13 4-18-22
Energy Policy Initiatives Center 1
Table of Content
1 INFORMATION STATEMENT ......................................................................................................................... 2 2 STATEMENT OF INTEREST............................................................................................................................. 3 3 STATEMENT OF BACKGROUND AND PHILOSOPHY........................................................................................ 4 4 STATEMENT OF QUALIFICATIONS................................................................................................................. 5

4.1 BACKGROUND AND QUALIFICATIONS .................................................................................................................... 5

4.2 ABILITY TO PERFORM THE REQUIRED SERVICES ....................................................................................................... 7

4.3 PROJECT TEAM QUALIFICATIONS........................................................................................................................ 11 5 PROJECT APPROACH .................................................................................................................................. 17

5.1 SCOPE OF WORK ............................................................................................................................................ 17

5.2 OPTIONAL TASKS ............................................................................................................................................ 29

5.3 MANAGEMENT APPROACH ............................................................................................................................... 31 6 COST PROPOSAL ........................................................................................................................................ 36 7 PROJECT SCHEDULE.................................................................................................................................... 38 8 REFERENCES AND RELEVANT EXPERIENCE .................................................................................................. 40

8.1 CAP DEVELOPMENT AND UPDATE EXPERIENCE..................................................................................................... 40

8.2 OTHER RELATED EXPERIENCE ............................................................................................................................ 41

8.3 PROJECT REFERENCES ...................................................................................................................................... 43 9 APPENDIX A – COST PROPOSAL DETAILS .................................................................................................... 47 10 APPENDIX B STAFF RESUMES ................................................................................................................. 48 11 APPENDIX C PROOF OF INSURANCE ....................................................................................................... 49

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EPIC Proposal for CAP Amendment #2 RFP 22-13 4-18-22
Energy Policy Initiatives Center 2
1 INFORMATION STATEMENT
Legal Name of Organization: University of San Diego
Date Established: November 22, 1949
Legal Status: Non-profit corporation
Officers/Owners of Organization:

Name: James T. Harris III Title: President
Name: Gail F. Baker Title: Vice President and Provost
Name: Katy Roig Title: Vice President, Chief Financial Officer Name: Donald R. Knauss Title: Chair, Board of Trustees
Number of Employees: Permanent – Full Time: 1209 Part Time: 691 Business Address:

University of San Diego
5998 Alcala Park
San Diego, CA 92110
Contact Information:

Scott Anders, Director, Energy Policy Initiatives Center [email protected], 619-260-4589

Organization Bank Name:

Branch: Wells Fargo Bank, N.A.

Address: 420 Montgomery St.

San Francisco, CA 94104
Contact Name:George Ayala
The City of La Mesa reserves the right to perform a credit check on your organization to obtain information regarding your organization’s financial stability.

Are you or your organization currently engaged or involved in any litigation over the proprietary rights or patent rights for the software or services to be used for the City of La Mesa? No If yes, please attach explanation.

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EPIC Proposal for CAP Amendment #2 RFP 22-13 4-18-22
Energy Policy Initiatives Center 3
2 STATEMENT OF INTEREST
We appreciate the opportunity to support the City of La Mesa Climate Action Plan (CAP) update.

The Energy Policy Initiatives Center (EPIC) and our partner Ascent Environmental, Inc. (Ascent) are highly qualified and have significant experience working together on climate action planning in the San Diego region. The EPIC-Ascent team has developed most of the adopted CAPs in the region, including the City of San Diego and County of San Diego, and many of the 16 cities covered by SANDAG’s Energy Roadmap Program.

Our expertise in climate planning is well-matched to the specific activities of this project, including GHG emission modeling, target selection, benefit-cost analysis, public engagement related to CAP development, implementation and monitoring support, and social equity analysis. Under contract with SANDAG, our EPIC-Ascent team developed the technical appendices that comprise SANDAG’s ReCAP Framework. EPIC has also been supporting the County of San Diego’s Regional Decarbonization Framework (RDF). We will ensure that the City of La Mesa CAP update is consistent with both ReCAP and RDF approaches.

Also, our team also has significant experience working with La Mesa. Under SANDAG’s Energy Roadmap Program, our team completed a GHG inventory, a CAP Benefit-Cost Analysis, and a CAP Implementation Cost Analysis, and continues to develop ReCAP Snapshots for La Mesa. Our climate planning expertise, working knowledge of City of La Mesa’s CAP, and our experience working with our partner Ascent over the past six years, will enable us to get to work immediately to support the CAP update in an efficient manner.

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EPIC Proposal for CAP Amendment #2 RFP 22-13 4-18-22
Energy Policy Initiatives Center 4
3 STATEMENT OF BACKGROUND AND PHILOSOPHY
The Energy Policy Initiatives Center (EPIC) is a University of San Diego-based energy and climate policy center. Our staff has decades of experience in regional energy policy and planning, quantitative analysis, legislative and regulatory analysis, legal analysis, benefit-cost and cost effectiveness analysis, and all aspects of climate action planning. Our partner Ascent is a full-service climate change, planning, and environmental consultancy. Working primarily with public-sector clients, Ascent offers a broad spectrum of planning and environmental services, including climate action, sustainability, and adaptation planning; greenhouse gas (GHG) analyses; and California Environmental Quality (CEQA) documentation.

Working together over the past six years, we have developed an approach to our climate action planning projects defined by transparency, consistency, collaboration, and stakeholder input. • Transparency – We believe in showing our work. Our team developed the ReCAP Technical Appendices that provide an open-source approach to climate planning. • Consistency – We have heard from cities around the region that consistency matters. As authors of the ReCAP Technical Appendices, we can ensure that our work is consistent with their methods.
• Collaboration – While our team has experts in all areas of climate planning, we don’t have all the answers. We see our role as facilitators and prefer to work collaboratively with staff to develop approaches that are consistent with regional frameworks yet customized to the needs of each jurisdiction.
• Stakeholder Input – We also believe that stakeholder input is a critical ingredient to effective CAPs, particularly gathering input from groups and individuals traditionally underrepresented in local government decision making.

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EPIC Proposal for CAP Amendment #2 RFP 22-13 4-18-22
Energy Policy Initiatives Center 5
4 STATEMENT OF QUALIFICATIONS
We believe the EPIC-Ascent team has breadth and depth of expertise to perform all of the services required in the request for proposal’s scope of work. The following sections provide brief background information on our organizations and a summary of our qualifications. We also provide a summary of our experience and expertise as it related to each key element of the project. A detail description of our project approach, including the required tasks, is included in Section 5.

4.1 Background and Qualifications
The EPIC-Ascent team is a based in the San Diego region and has a long history of working with local jurisdictions to support climate planning efforts. We have supported various aspects of the City of La Mesa’s climate planning process and over time have developed strong working relations with City of La Mesa staff.

Our team has substantial local experience in climate action plan development, public engagement, and related CEQA analysis in our region dating back to 2008. The EPIC-Ascent team also has significant experience working together on local climate action planning projects. We jointly supported SANDAG’s 5-year local climate action planning support project, which included developing and/or updating CAPs for ten cities, conducting stakeholder outreach, developing implementation plans, conducting cost analysis, and supporting CEQA evaluations. During our time working together, EPIC and Ascent have developed a strong working relationship and would continue this collaborative approach on this project. Given our previous work together, we would not require any time to develop joint working approaches. In addition, given our previous experience working with City of La Mesa, our familiarity with ReCAP methodologies, and extensive experience in the region, we will be able to hit the ground running on day one.

Full resumes of participating staff are included in Appendix B. Examples of related projects are provided in Section 8.

4.1.1 Energy Policy Initiatives Center – University of San Diego The Energy Policy Initiatives Center (EPIC) is an energy and climate policy center based at the University of San Diego with expertise in policy, legal, and regulatory analysis, including quantitative and economic analysis. EPIC’s staff brings decades of experience in regional energy policy and planning, quantitative analysis, legislative and regulatory analysis, legal analysis, benefitcost and cost effectiveness analysis, all aspects of climate action planning, and local energy reach code ordinance development. EPIC has worked with nearly all local jurisdictions in the San Diego region. Recent notable projects include developing the methodologies included in the San Diego Association of Government’s (SANDAG) Regional Climate Action Planning (ReCAP) Framework; conducting policy and quantitative analysis for most CAPs in the San Diego region, including the most recently adopted CAP for City of Escondido; a comprehensive benefit-cost analysis for several jurisdictions in the region; energy ordinance development and cost effective analysis for the County of San Diego and City of Encinitas; Climate Equity Index development for the Cities of San Diego and Chula Vista; and, an analysis of local carbon offset credits opportunities in the San Diego region. EPIC is part of the team developing the Regional Decarbonization Framework.

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EPIC Proposal for CAP Amendment #2 RFP 22-13 4-18-22
Energy Policy Initiatives Center 6
In addition to its work with most cities in the region, EPIC has strong relations with the San Diego Association of Governments (SANDAG), for which EPIC has been providing energy and climate support since the early 2000s, and state agencies including the California Energy Commission (CEC), California Public Utilities Commission (CPUC), and the California Air Resources Board (CARB), all of which EPIC has partnered with to conduct energy and climate policy related research and analysis.

EPIC staff comprises energy and climate policy experts, engineers, environmental scientists, economic and cost data analysts, and lawyers.

4.1.2 Ascent Environmental
Founded 12 years ago, Ascent Environmental, Inc. (Ascent) is a full-service climate change, planning, and environmental consultancy, headquartered in Sacramento, with offices in San Diego, Irvine, Oakland, and Lake Tahoe. Primarily working with public-sector clients, we offer a broad spectrum of planning and environmental services, including climate action, sustainability, and adaptation planning; climate vulnerability assessments; greenhouse gas (GHG) analyses; California Environmental Quality (CEQA) and National Environmental Policy Act (NEPA) documentation; and other regulatory compliance services. We are known for our in-depth understanding of climate science and our high-quality, innovative work. Using the latest climate change analysis tools, techniques, and research is central to our practice, resulting in efficiency; clear presentation of data and results; and effective, feasible climate planning and adaptation solutions.

We have worked on several important climate planning projects in the San Diego region and Southern California. Ascent has assisted the cities of Carlsbad, San Diego, Rancho Cucamonga, Murrieta, Encinitas, Solana Beach, Del Mar, San Marcos, Escondido, Vista, Lemon Grove, and El Cajon on Climate Action Plans (CAPs), CAP implementation plans, and CAP consistency checklists.

In addition, we have worked as extension of staff at the County of San Diego for over 10 years, serving as resident climate change and air quality experts for current and advance planning efforts.

Ascent has been assisting the San Diego Association of Governments (SANDAG) in standardizing and streamlining climate action planning in the San Diego region through development of the Regional Climate Action Planning Framework (ReCAP) and infographic CAP monitoring reports for member agencies (ReCAP Snapshots). Ascent also has recent experience working on CAPs and adaptation plans with jurisdictions throughout California, including the Cities of Milpitas, Fremont, and Irvine and the Counties of Tuolumne, Alameda, Monterey, Sacramento, and Napa. Along with our CAP and adaptation plans, we are preparing environmental documentation for the California Air Resources Board (CARB) on regulations and plans so we have an intimate familiarity with happenings in the capital that may be pertinent to this CAP.

Ascent is an S-Corporation with approximately 100 professional staff.

Work for this opportunity will be led from Ascent’s San Diego office, where we have 15 professionals, including experts in climate action planning, vulnerability assessments and adaptation planning, public outreach, and environmental compliance. The San Diego team will be supported by topical experts from our Sacramento office.

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4.2 Ability to Perform the Required Services
Our team has the expertise, experience, and staff capacity during the entire project duration to perform the required services. The following sections summarize the EPIC-Ascent team’s ability to perform the services outlined in RFP 22-13 A more detailed description of how we plan to complete these tasks is provided in Section 5 (Project Approach) and detailed information about relevant project experience is provided in Section 8 (References and Relevant Experience).

4.2.1 Public Engagement
Our partner Ascent has significant experience developing and executing public engagement plans.

Ascent has led similar efforts for the City of Escondido CAP, City of San Marcos CAP, County of Tuolumne CAP, City of Sunnyvale Air Quality and Noise Elements Update, and Yolo County Sustainability Plan.

Develop and Implement an Engagement Plan
Ascent’s staff are experienced in designing and implementing inclusive engagement programs to obtain meaningful input and buy-in from stakeholders and community members. The Ascent team has designed and facilitated hundreds of community workshops, design charrettes, focus group meetings, and online engagement platforms, working in diverse communities and adapting to different cultures, languages, and political environments. They have successfully worked with communities where climate change is a tough issue by reframing the conversation to focus on the co-benefits of climate action measures. Ascent is currently leading the outreach for the County of San Diego’s CAP and conducting a series of focus group meetings to get input from underrepresented groups and partnering with community-based organizations to increase capacity and reach wider audiences. Our work for the City of San Marcos CAP and the City of Escondido included an outreach and engagement strategy to provide residents, stakeholders, interested parties, and other agencies the opportunity to participate in the climate action planning process.

4.2.2 CAP Revisions
Prepare Materials and Attend Public Engagement Events
Both EPIC and Ascent have experience developing materials for and attending public engagement events. In terms of outreach materials, presentations, and handouts, our partner Ascent has a skilled graphics department that excels at creating visually-appealing designs, infographics, handouts, and charts to summarize technical information in easy-to-understand ways. One example of Ascent’s work is the Regional Climate Action Planning Framework (ReCAP) Snapshots for SANDAG jurisdictions. Ascent’s team has also supported clients in a variety of ways at public engagement events, from leading and facilitating interactive workshops, to supporting city and county staff in answering technical questions. Additionally, Ascent’s work on the County of San Diego CAP involved the use of virtual public workshops, online surveys, and stakeholder engagement, as well as a social media strategy and the preparation of informational videos. Our public engagement work for the City of San Marcos involved a series of public workshops and developing surveys to solicit input on preliminary GHG reduction measures through the City’s website and in “real-time” during the workshops. In addition, our work with the City of Escondido involved the use of tools to

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help engage different parties, such as notification lists, CEQA notices, a dedicated project website, electronic mail notifications, press releases, and handouts.

Review Existing Climate Action Plans
The EPIC-Ascent team is very familiar with all the CAPs in the region, having supported development of most of the plans, including 10 cities under SANDAG’s climate planning support program and the two largest jurisdictions, City of San Diego (EPIC and Ascent) and County of San Diego (Ascent), under separate contracts. EPIC also previously worked with La Mesa staff to develop both a CAP Benefit-Cost Analysis and Implementation Cost Analysis, so our team is familiar with existing measures. In addition, EPIC maintains a comprehensive database of CAP measures.

Our team will bring this existing knowledge of and experience in preparing CAPs to help complete this portion of the project.

Prepare a List of Candidate GHG Reduction Measures
Based on previous work, EPIC has developed a process to help local jurisdictions identify and select GHG reduction measures. EPIC’s database of CAP measures can support a customized list based on public input, technical feasibility, stakeholder acceptability, and other selection criteria. In addition, our team has extensive experience estimating GHG impacts of CAP measures and prepared SANDAG’s ReCAP Appendix II: GHG Reduction Calculation Methods for CAP Measures.

Conduct Benefit-cost Analysis and Co-Benefits
EPIC has completed several benefit-cost analyses of CAP measures in the San Diego region, including County of San Diego, City of El Cajon, and City of La Mesa. In addition, EPIC is very familiar with related methodologies and prepared SANDAG’s ReCAP Appendix III: Benefit-Cost Analysis for CAP Measures. Our team also has expertise in identifying co-benefits, including helping City of San Diego develop a comprehensive process to identify and prioritize co-benefits, including those related to climate adaptation and resilience.

Evaluate Existing GHG Reduction Targets
The EPIC-Ascent team has significant knowledge of state and regional climate planning guidance, including evaluating GHG reduction targets. Combined EPIC and Ascent have helped nearly all local jurisdictions in the region to develop GHG targets. Also, EPIC developed the ReCAP Appendix I on inventories, projections, and targets. This document includes information to help local governments develop targets that are consistent with state approached.

EPIC most recently worked with the City of San Diego and Ascent with the County of SD to develop targets for their CAP updates, including considerations for achieving net zero emissions by mid-century. A key component of this portion of the project is developing an inventory of GHG emissions. EPIC is contracted with SANDAG to develop inventories for local jurisdictions in the San Diego region over the next five years. Results of this work can be used to support this project.

Develop CAP Implementation Monitoring Procedures
Our team has significant experience with CAP implementation and monitoring, including developing implementation and monitoring sections of CAP documents, preparing stand-alone implementation plans, conducting implementation cost analysis, and supporting ongoing CAP monitoring activities in the San Diego region. As part our ongoing work to support SANDAG’s

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climate action planning monitoring efforts, EPIC prepared SANDAG’s ReCAP Monitoring Appendix VI: CAP Monitoring and Reporting, identified relevant monitoring metrics/indicators, and continues to support development of SANDAG’s Climate Action Data Portal and ReCAP Snapshots. In addition, EPIC has been under contract to the City of San Diego since 2016 to support development of its Climate Action Plan annual report. Our team can integrate and leverage work happening around the region to help facilitate this aspect of the project and to ensure that La Mesa’s efforts are consistent with other regional efforts.

Prepare Appropriate CEQA Documentation
Our partner Ascent has experts in compliance with all levels of CEQA review, including CEQA review of CAPs. They have conducted hundreds of analyses pursuant to CEQA for a wide range of projects and plan types and are also closely involved with the California Attorney General’s Office, Governor’s Office of Planning and Research (OPR), California Natural Resources Agency, and other agencies in developing guidance, methodology, and quantitative thresholds of significance for CEQA compliance related to air quality and GHG emissions, qualified GHG reduction and sustainability plans, impact assessment methods, and mitigation strategies. For example, Ascent support various air districts (e.g., BAAQMD, SMAQMD, and South Coast Air Quality Management District) in reviewing and developing updates to CEQA guidance and thresholds for GHG analysis and other regional air quality planning issues.

Additionally, Ascent’s team members led preparation of the landmark work on the California Air Pollution Control Officers Association’s CEQA and Climate Change guide that outlined, for the first time, GHG quantification methods and reduction strategies. Ascent also developed a comprehensive guide on the intersection of CEQA and climate action planning as part of the SANDAG ReCAP effort. The appendix to ReCAP covers considerations for developing Qualified CAPs, levels of CEQA coverage for Qualified CAPs and pros and cons of each approach, pathways to streamline GHG analyses of future projects using Qualified CAPs, and case law related to this topic.

Ascent tracks CEQA court decisions closely and continuously. It released guidance on GHG Analysis after the Newhall Ranch Decision to help our clients respond to the California Supreme Court’s direction about determining the significance of GHG emissions in Center for Biological Diversity v. California Department of Fish and Wildlife. Ascent is committed to staying informed about the ever-evolving requirements of our environmental planning practice, including CEQA case law, changes to the CEQA Statute and Guidelines, agency regulations, and other laws and regulations.

Develop Social Equity and Environmental Justice Strategies Our team has experience working with climate and social justice related projects. EPIC staff developed the first-of-its-kind climate equity index for the City of San Diego. We also developed a similar index for City of Chula Vista. As part of the Local Policy Opportunity analysis for the County of San Diego’s Regional Decarbonization Framework, EPIC also conducted a review of all CAPs in the San Diego region to determine whether and how social equity considerations were integrated.

Based on this review, EPIC developed an initial approach to incorporating social equity in CAPs. In addition, Ascent has led inclusive and equitable engagement programs targeted at multi-lingual, disadvantaged, and underrepresented groups for many CAPs and other projects. Ascent also has

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experience creating CAPs and vulnerability assessments that target groups that are most vulnerable to climate change and led the preparation of the County of San Diego’s first Environmental Justice Element.

Develop Climate Adaptation Strategies
Ascent’s work to develop CAPs across California demonstrates the firm’s long history of climate adaptation planning. Within the San Diego region, Ascent conducted a climate change vulnerability assessment for the City of Encinitas where adaptation strategies were developed to improve the city’s resilience to increased temperatures, sea level rise, increased wildfire risk, and less reliable water supply. Adaptation planning policies use existing and emerging technologies and planning strategies developed to improve the adaptivity of a community to climate change. Ascent has assisted with the County of San Diego in preparing a CAP including a climate change vulnerability assessment and development of adaptation strategies to make county populations and assets more resilient to climate change. In addition, Ascent assisted the County on its General Plan Safety and Environmental Justice Elements that also included an updated vulnerability assessment with adaptation goals and policies, which can be evaluated to determine their applicability to the City.

Ascent also has experience in adaptation planning and strategy development throughout the state of California, which includes recent experience with the County of Sacramento’s CAP, City of Rancho Cordova, the Town of Truckee, City of San Luis Obispo, City of Milpitas, City of Irvine, and City of Bakersfield.

4.2.3 Plan Adoption
Prepare Draft and Final CAP
Our team has developed and produced CAP documents for 10 jurisdictions in the San Diego region served by SANDAG’s Energy Roadmap Program and has also supported CAP development for the City of San Diego and County of San Diego. Ascent also has developed 40 CAP documents for cities, counties, and special districts around CA.

Ascent has been instrumental in preparing CAPs for California cities and counties, including awardwinning plans for the Cities of Sacramento and Encinitas, and County of Yolo. The Lake Tahoe Sustainability Action Plan, which consisted of both climate adaptation planning and GHG emission reductions, won a national award from the American Planning Association for environmental planning. Ascent works closely with their clients to determine the type of CAP that best suits their needs, from highly technical and detailed documents that guide staff in implementing CAP measures, to concise public-facing documents that communicate climate goals effectively to a lay audience.

Attend Public Meetings
Project team has participated in and supported preparations for dozens of Committee and City Council meetings, including to update decision makers on the progress of CAP development, explain and summarize data and methods, and adopt CAPs and related documentation. We are well-prepared to support this aspect of the project.

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4.3 Project Team Qualifications
The most important factor to accomplish the work proposed here is the team of experts that will execute that work. We have assembled a strong team to accomplish the work outlined in our project approach below. Our San Diego-based team has worked on climate planning in our region for over a decade and is well positioned to support La Mesa’s efforts to amend its CAP. Our team has sufficient staff capacity to complete the work proposed and will continue our history of producing high-quality deliverables in a timely manner.

The EPIC-Ascent team has unparalleled expertise and experience completing climate planning projects in the region and has supported nearly all climate action planning activities in our region:
from GHG inventory development to target selection; CAP measure development to CAP document production; benefit-cost analysis to implementation and monitoring efforts; CEQA checklist development to project review support; and, public engagement to CAP adoption.

Biographies of key personnel are provided below. Full resumes are provided in Appendix B.

4.3.1 Energy Policy Initiatives Center (EPIC)
Scott Anders, MA, Director
Mr. Anders has more than 20 years of experience working on energy and climate issues in the San Diego region. He is the Director of EPIC, a research center of the University of San Diego School of Law. He joined EPIC in October 2005 as its inaugural director and developed both its academic and research programs. His work focuses on regulatory and policy issues relating to the transition to a low-carbon economy. He has authored or co-authored numerous reports and papers on topics including energy efficiency, distributed generation, mitigating greenhouse gases, and smart grid strategies. Mr. Anders also has supported EPIC’s work with California cities to assist in climate action planning. Prior to joining EPIC, Mr. Anders was a senior manager of the Center for Sustainable Energy (CSE), where he directed regulatory activities and a portfolio of energy programs funded under the auspices of the California Public Utilities Commission. He also worked as a policy researcher for a Washington D.C. policy think tank and served as a Peace Corps Volunteer in Mali, West Africa. He holds an M.A. in public policy, with a concentration in energy and environmental policy, from the University of Maryland’s School of Public Policy.

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Nilmini Silva- Send, PhD, Assistant Director
Dr. Silva-Send has over 25 years professional experience. She leads the climate action planning work at EPIC, identifying and resolving energy and greenhouse gas (GHG) data issues, analyzing GHG reduction policies for climate action plans, developing monitoring metrics and identifying new innovative areas of study. Her recent work includes leading the development of a first-of-its-kind city climate equity index, leading the development of a holistic framework for climate adaptation and transportation resilience strategies to inform an economic guidance document for decisionmaking, developing innovative methods of analysis, for example for vehicle-miles traveled analysis from low-resolution projects. As Adjunct Professor at USD, she has developed and teaches a class in international energy law with a focus on international energy investment treaties, contracts and dispute resolution, World Trade Organization law related to national energy policies, and linkages with climate change law. She also teaches International Law of the Sea.

Prior to joining EPIC, Dr. Silva-Send worked in environmental and regulatory due diligence consulting in California, several European countries, and for U.S. Department of Defense facilities in Europe. She has developed and spoken at energy and environmental policy capacity-building workshops in Mexico, at the Asian Development Bank in Manila, Philippines, and in Saudi Arabia.

She has taught upper level courses in international law, international environmental law and European law at the University of Kiel, Germany. Dr. Silva-Send has a B.S. in Chemistry, an LLB from the University of London, and a PhD from the University of Kiel, Germany, in International Law and Policy.

Yichao Gu, MS, Technical Policy Analyst II
Yichao Gu is the Technical Policy Analyst II at EPIC. Gu’s work focus on developing, maintaining and updating EPIC’s tools and models on greenhouse gas emission inventories, business-as-usual forecast and reduction measures for local jurisdictions and San Diego region based on best available data and methods. Gu is familiar with various greenhouse gas reporting scopes and protocols such as U.S. community, government operation, corporation and public sector protocols; and greenhouse gas tools and models such as SEEC ClearPath, Air Resources Board and CalTrans mobile source emission models. Gu is skilled in using tools and software including MATLAB, R and ArcGIS to perform data analysis and visualization.

Since joining EPIC in 2015, Gu worked on the technical analysis for many of the climate action plan projects in the region, including develop greenhouse gas emissions inventories, forecast businessas-usual emissions, establish emission reduction targets based on state guidelines, quantify emission reduction measures for state programs (RPS, vehicle efficiency standards), and local measures (solar ordinance, efficiency retrofits, water conservation, alternative transportation modes).

Prior to joining EPIC, Gu worked as a research assistant at the California Department of Public Health, Indoor Air Quality Program. Gu holds a M.S in Civil Engineering from University of California, Berkeley, focus on the intersection of energy, civil infrastructure and climate science, and a B.S in Civil and Environmental Engineering from University of Illinois at Urbana-Champaign.

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Katherine Gonzalez, Assistant Director, Public Interest Law Communications Katherine Gonzalez (Katie) is the Assistant Director of Public Interest Law Communications at the University of San Diego (USD) School of Law. Ms. Gonzalez works with the Administrative Directors of the Center for Public Interest Law, Children’s Advocacy Institute, and Energy Policy Initiatives Center to enable strong communications support for both internal and external audiences. She provides editing, publishing, and strategic communications support for the academic and research programs of all three centers, and plays a significant role in editing and preparing for publication all journal articles, reports, and other publications.

She graduated from USD in 1998 with a Bachelor's in Political Science and a Graduate Certificate in Paralegal Studies, General Litigation. Ms. Gonzalez is an active member of the USD Paralegal Alumni Association and the San Diego Paralegal Association. In 2007, she was awarded San Diego Paralegal of the Year by the San Diego Daily Transcript.

4.3.2 Ascent Environmental
Poonam Boparai, Principal-in-Charge
Poonam is an Ascent principal and the firm’s Southern California Regional Director. She has over 14 years of experience in the public and private sectors preparing climate action plans and technical air quality and GHG analyses. She possesses a unique skill set that combines technical expertise with a keen understanding of planning and environmental policy. Poonam leads planning processes that are informed by robust technical analysis, and she guides inclusive, meaningful engagement of agency and community stakeholders to develop effective and locally appropriate and effective climate mitigation and adaptation policies and plans. She has successfully applied her expertise in assisting agencies such as the County of San Diego, SANDAG, San Diego Unified Port District, Imperial County Transportation Commission, Bay Area Air Quality Management District (BAAQMD), and Sacramento Metropolitan Air Quality Management District (SMAQMD) with air quality and climate change policy development, analysis methodologies, GHG reduction strategies, and development of GHG thresholds of significance. Poonam serves on the Association of Environmental Professionals (AEP) Climate Change Committee, a group of leaders of climate action planning practices from consulting firms and agencies that have led many of the local GHG reduction planning efforts across California. She holds a MS in Environmental Engineering (focus: air quality engineering and science) from the University of Illinois, Urbana-Champaign and a BE in Chemical Engineering from the Birla Institute of Technology and Science, Pilani, India.

Alyssa Way, Project Manager
Alyssa is an air quality and climate change analyst with experience in environmental impact analysis, data analysis, technical writing, and document preparation. She has worked on projects related to CEQA analysis and climate action planning. Her multidisciplinary education and professional experience allow her to conduct in-depth technical environmental analysis and provide resolution.

Alyssa has conducted numerous air quality and GHG analysis for EIRs and authored the GHG, air quality, and energy EIR sections for a variety of CEQA documents. She also serves as the air quality and GHG specialist for the County of San Diego, where she conducts reviews of applicantsubmitted air quality and GHG studies and provides guidance on related issues for County projects and scoping for CEQA documentation. Alyssa has conducted baseline GHG emissions inventories

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and forecasts, developed GHG reduction measures, and authored numerous CAPs in San Diego County and throughout California. She holds an MA in City and Regional Planning (environment and sustainability emphasis) from California Polytechnic State University, San Luis Obispo, and a BA in Urban Studies (sustainability emphasis) from the University of California, Irvine.

Sonam Sahu, GHG Analyst and Outreach Support
Sonam has worked on Paris Agreement implementation and supported developing countries in advancing their climate targets. She has over 3 years of research experience working on climate change action plans and GHG analysis and about 2 years of experience in public outreach and engagement. She developed a new multi-scoring analysis tool called the Climate Change Planning Index for Mumbai Metropolitan Region in India while working on her research project. She has worked on multiple climate change–related projects with academic institutes and private organizations. She is currently working on climate planning efforts with the Santa Clara County Water District (collecting data, preparing emissions inventory and projections, and quantifying reduction actions), Monterey County (quantifying carbon sequestration), San Diego County (outreach support), and two large specific plans in El Dorado County (performing detailed modeling to determine GHG offset and mitigation costs). Sonam holds a PhD in Global Environmental Studies (focused on localizing the Paris Agreement and Nationally Determined Contribution [NDC] and developing a climate resilience plan) from Kyoto University, Japan; an MS in Disaster Management from the Indian Institute of Technology, India; and a B.Arch. from Government College of Architecture, Lucknow, India.

Matt Gelbman, AICP, Outreach Specialist
Matt is a senior urban planner with over 12 years of experience working with jurisdictions throughout California. He has specific experience with outreach for climate action plans and vulnerability assessments (e.g., City of Rancho Cordova, City of Rancho Cucamonga, County of San Diego) and has also worked extensively on comprehensive plans, specific plans, and other policy planning efforts with the goal of increasing housing capacity and streamlining development approval. He is an experienced facilitator and effective communicator and has experience developing and executing community outreach strategies and public participation programs. Matt has experience leading in-person and virtual workshops and open houses and using a variety of other creative outreach tools and techniques, such as mobile meetings, interactive surveys, mapping activities, websites, and videos. He holds a Master of Urban and Regional Planning from the University of California, Irvine, and a BA in Sociology from Boston University.

Chris Mundhenk, CEQA Advisor
Chris has 22 years of experience in the performance of technical analysis, regulatory permitting, and management of CEQA and NEPA compliance projects. He also has extensive experience with air quality, GHG, and noise modeling, in addition to multiple biological surveys (both protocol- and reconnaissance-level). Chris has managed a diverse array of projects, ranging from programmatic/ large-scale projects like campus plans and larger specific plans to smaller development/ infrastructure projects for both public and private clients, including multiple cities and counties throughout California. He served as project manager for the CARB Community Air Protection Blueprint EA project that establishes a process for identifying communities with a high cumulative exposure burden, statewide strategies to reduce emissions of criteria air pollutants and toxic air

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contaminants (TACs), and criteria for development and implementation of community emission reduction programs and community air monitoring system. He is currently assisting CARB with the Advanced Clean Fleet regulation and associated environmental coverage. Chris holds a BA in Biology and Public Policy Analysis from Pomona College.

Andrew Martin, CEQA Project Manager
Andrew has diverse public and private sector experience in local and regional planning throughout California, with an emphasis on environmental documents and permits, climate action planning, and regional transportation planning and sustainable communities’ strategies. He has managed CEQA, NEPA, and environmental permit compliance for long-range plans, active transportation and transit capital improvements, and development projects, including program- and project-level environmental impact reports (EIRs), mitigated negative declarations (MNDs), addenda, exemptions, and various environmental permits and technical studies. Andrew’s climate action planning experience includes preparing climate action plans for local jurisdictions, overseeing the delivery of customized climate action planning services for several SANDAG member cities, including CEQA compliance for the San Marcos Climate Action Plan. He serves as the project manager for the County of San Diego’s CAP, which aims to achieve net zero GHG emissions in the unincorporated areas. Andrew also focuses on the intersection of CEQA and climate change issues.

He is well-versed in CEQA requirements for the tiering and streamlining of GHG emissions and has overseen the preparation of several CAPs that serve as CEQA-qualified plans for the reduction of GHG emissions. Andrew also helps public agencies streamline project-level CEQA analysis of GHG emissions through the preparation of CAP Consistency Checklists. In addition, Andrew has prepared CEQA compliance documents for CAPs, and specializes in GHG emissions analysis for projects subject to CEQA. Andrew holds an MCP (Master of City Planning) from San Diego State University and a BA in Sociology from California State University, Long Beach.

Nicole Greenfield, CEQA Analyst
Nicole has 6 years of experience in the environmental consulting field. She has prepared environmental documentation for transportation, recreation, and infill development projects throughout California. She has worked on projects with agencies that include the City of Los Angeles Bureau of Engineering, California Department of Transportation, California High-Speed Rail Authority, Los Angeles County Metropolitan Transportation Authority, and various local governments. Nicole uses her strong writing and critical thinking ability to support clients through the CEQA/NEPA process from project initiation to completion. Her responsibilities include preparing environmental documents and technical studies, conducting thorough QA/QC reviews, providing support at public meetings, and collaborating with interdisciplinary teams of designers, engineers, and technical specialists. She has also provided support with conducting rare plant and bat surveys, completing regulatory permit applications, and monitoring construction sites for permit compliance. She previously worked in ecosystem management and ecological restoration. Her experience includes habitat and vegetation surveys for biological research, as well as water quality and vegetation monitoring for various restoration projects. Nicole holds a BS in Integrative Biology from the University of California, Berkeley.

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Corey Alling, Graphic Specialist
Corey is a graphic designer and communications specialist with extensive experience in the environmental and urban design fields. He conducts data and information investigations related to renewable energy and transmission projects, environmental impact assessment, habitat conservation planning, outdoor recreation, and related topics. He also assists with internet applications for public outreach, such as creating and designing email newsletters and preparing public outreach materials. Corey manages Ascent’s website and social media accounts.

Additionally, he provides photography services and video editing for projects and marketing. Corey holds a BA in Communication from Saint Mary’s College of California.

Lisa Bradford, Administration
Lisa has worked in the field of finance and administration for over 10 years which includes specific environmental consulting project finance experience. Her role on Ascent projects includes reviewing purchase orders, contracts, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements. Additionally, she prepares monthly project invoicing with a focus on DSO through efficient invoicing and collection by working with clients and project managers to ensure timely collection of accounts receivable.

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5 PROJECT APPROACH
The EPIC-Ascent team is pleased to provide our proposed approach to accomplish the work anticipated in RFP 22-13. In this section, we provide details on the approach we propose to use to accomplish the tasks included in the Scope of Work and necessary to update the City of La Mesa CAP. We also provide a summary of how each team member will contribute to the tasks outlined here and a description of our management approach.

Given our team’s experience preparing climate action plans for local jurisdictions in the region, our familiarity with City of La Mesa’s CAP, our ongoing work to support SANDAG’s regional climate planning activities, and our participation in the Regional Decarbonization Framework project, we believe we are in a strong position to complete the proposed tasks. We are also confident that we can integrate and leverage previous and ongoing work to efficiently complete the work anticipated for this project.

5.1 Scope of Work
Figure 1 demonstrates how most of the proposed tasks are interrelated. The public engagement process (Task 2) will gather stakeholder feedback to inform all other tasks of the project. In Tasks 3 and 11, EPIC will identify CAP measures from around the region and state. Social equity will be a filter for all measures and actions considered in the CAP (Task 10). EPIC will estimate the GHG reduction impacts (Task 4) and complete a benefit-cost analysis of candidate measures, including identification of co-benefits (Task 5). Based on the results of these tasks and any public feedback gathered during the public engagement process, EPIC will work with La Mesa staff to evaluate candidate measures (Task 6). Task 7 will evaluate options for updating the overall CAP GHG emissions targets to determine the amount of GHG reductions needed. A final list of measures will be used to develop CAP implementation monitoring procedures (Task 8), inform the required CEQA analysis (Task 9), and to prepare the CAP document for public review and the adoption process (Task 12).

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Figure 1 Integration of Proposed Tasks
The following sections provide detailed descriptions on our approach to complete the proposed tasks.

5.1.1 Task 1 Attend Project Meetings
EPIC and Ascent team members will attend the following meetings, as needed. Note that Tasks 2 and 12 include additional effort for Ascent to attend public engagement and CAP adoption meetings.

1.1 Attend Kick-Off Meeting
Within one week of executing the project agreement, the EPIC-Ascent team will participate in kickoff meeting with City of La Mesa staff to discuss project scope and schedule, establish roles, responsibilities, and communications protocols, and receive direction on initial tasks.

1.2 Attend Regular Project Meetings or Conference Calls EPIC and Ascent staff will participate in project update meetings or calls as determined by City staff. The purpose of the meetings includes but is not limited to review progress, discuss any challenges or pending decisions, and to plan future project activities.

Task 2
Develop and
Implement Public
Engagement Plan
Task 3
Identify CAP
Strategies and
Measures
Task 4
Estimate GHG
Impacts of CAP
Measures
Task 5
Complete
Benefit-Cost
Analysis
(co-benefits)
Task 6
Evaluate
Candidate CAP
Measures
Task 7
Evaluate Existing
GHG Reduction
Targets
Task 8
Develop CAP
Implementation
Monitoring
Procedures
Task 9
Prepare
Appropriate CEQA
Documentation
Task 12
Prepare Draft
and Final CAP
Document
Final List
of Measures
CAP Revision Tasks
Public Engagement Tasks
Plan Adoption Tasks
Task 10
Integrate
Social Equity
Task 11
Develop
Adaptation
Strategies

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1.3 Conduct Meetings with Relevant Staff and City Departments Our team will coordinate with City staff to conduct a kick off meeting with all relevant staff and meetings with relevant City departments. The meetings will be used to discuss and receive feedback on CAP targets, feasibilities of candidate measures, roles and responsibilities for implementing the CAP Actions, developing detailed tasks to implement the CAP Actions. These meetings will inform the CAP measure Benefit-Cost Analysis and implementation monitoring procedures.

1.4 Attend Public Meetings
EPIC and Ascent will attend all public meeting, including public engagement events and City Council meetings as needed throughout the project. With regard to CEQA, public review is not required if an Addendum is used for CEQA compliance. However, as there will need to be a finding that the CAP Amendment was adequately analyzed by a previous CEQA action, representatives from our team will be available to speak to any CEQA questions at up to two public hearings for CAP approval, as well as assist in report and presentation preparation.

Task 1 Work Products:
• Kick-off meeting
• Project meetings with City staff
• Meeting with City departments
• Support of City staff in preparing reports, presenting (at up to two meetings), and obtaining approval of the CAP (limited to answering questions about technical information in the CAP)

5.1.2 Task 2 Develop and Implement Public Engagement Plan Public engagement is an important component to nearly every aspect of the CAP Amendment No. 2 project. Feedback gathered through this process will inform CAP measure selection, target considerations, benefit-cost analysis, and the implementation monitoring tasks.

2.1 Develop Draft and Final Public Engagement Plan
Our team, led by Ascent for this task, will work with the City to develop a public engagement plan.

We are skilled in selecting and implementing a wide variety of outreach methods to bring in stakeholders and community members at the right time and in the right way. The plan’s overarching goals would be to foster broad engagement and to reach communities and individuals that are traditionally underrepresented in local government processes including, but not limited to, community-based network communities, the La Mesa First United Methodist Church, the Community Relations and Veterans Commission, and K–12 schools. Engagement plan objectives will be finalized in coordination with the City, and we recommend a process that prioritizes:
• Procedural Equity: We will employ targeted outreach efforts, such as working with community-based organizations and identifying community champions, to understand the needs and priorities of underrepresented groups.
• Accessibility and parity: Our team has successfully transitioned to webinars and public workshops using Zoom or other digital platforms during the COVID-19 pandemic and is skilled in using the platforms’ translation, active polling, breakout rooms, and Q&A

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La Mesa City CouncilMay 24, 2022

La Mesa City Council
May 24, 2022