Report to Mayor and Councilmembers
Date: July 25, 2023
Page: 2 of 4
Climate Action Plan Reduction Strategy:
This item supports all measures within the Climate Action Plan.
BACKGROUND:
Climate Action Plan
In March 2018, City Council approved the Climate Action Plan (CAP), which charts a course to reduce community-wide greenhouse gas (GHG) emissions by 15% by 2020, and 53% below 2010 levels by 2035. The CAP serves as a long-range road map with measures and key actions to implement in energy, transportation, solid waste, water, and green infrastructure.
Climate Action Plan CivicSpark Fellows
CivicSpark is a Governor’s Initiative AmeriCorps program dedicated to building capacity for local public agencies to address community resilience issues such as climate change, water resource management, housing, and mobility. CivicSpark is a program of CivicWell (formally Local Government Commission or LGC) in partnership with the State of California through the Office of Planning and Research, and California Volunteers.
The CivicSpark program provides a dedicated Fellow for an eleven-month period (1,700 hours) to support research, planning, and implementation projects for community resilience. Fellows are AmeriCorps members selected through a competitive national application process. Fellows have at minimum a college degree in a relevant field, as well as workplace and community service experience. Projects must support local public agency resiliency needs around climate change adaptation or mitigation, affordable housing, energy efficiency, water management or policy, sustainable mobility, or rural broadband.
The City of La Mesa hosted two CivicSpark Fellows in each of the 2021-2022 and 2022- 2023 service terms, in which they have made significant contributions in CAP implementation. The City of La Mesa submitted an application to CivicSpark for two Fellows to assist the City with CAP implementation activities focused transportation and community engagement. City staff was interviewed by CivicSpark program representatives to ensure project scope met the goals of the CivicSpark program.
Subsequently, the City received notice of approval for two Fellows for the 2023-2024 service term.
Report to Mayor and Councilmembers
Date: July 25, 2023
Page: 3 of 4
DISCUSSION:
To participate in the CivicSpark program, the City is required execute an Agreement with CivicWell, which coordinates the AmeriCorps and CivicSpark program (Attachment B). The Agreement stipulates that CivicWell will place a Fellow with the City of La Mesa to complete climate action, resilience, and community engagement projects related to the City’s Climate Action Plan. CivicWell’s oversight of the program and the Fellows it places in local governments includes a strongly defined program structure, supervision by regional coordinators and clearly documented performance expectations. The program is designed to successfully deliver results tailored to local needs.
The CivicSpark program is funded in part by AmeriCorps and in part by the local government partner. The cost to the City to host one Fellow is $31,000, therefore the City is responsible for funding $62,000 to host two Fellows to participate in the CivicSpark program. The City Council authorized this amount with funds budgeted in the approved FY2023-2024 budget.
The Fellows are employees of CivicWell, not the City of La Mesa. CivicWell provides training and professional development opportunities, health insurance, and general support for the Fellows. If approved, the Fellow’s placement with the City would begin in September 12, 2023 and last for a period of 11 months, with the Fellows working regular City work hours. City staff participated in the selection of the candidates. The agreement requires the City to keep CivicWell apprised of the projects the Fellows are working on and any challenges that may arise, including potential updated project scopes and goals as necessary. The Fellows would be supervised by the Environmental Program Manager and work a hybrid schedule, consisting of remote work off-site and work conducted at City Hall.
The Fellows will work on Climate Action Plan implementation activities with one focused on transportation and the other focused on community engagement.
CONCLUSION:
Staff recommends the City Council adopt a resolution to approve an agreement for Climate Action Plan implementation services for the CivicSpark program 2023-2024 service year to CivicWell for $62,000.
Report to Mayor and Councilmembers
Date: July 25, 2023
Page: 4 of 4
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Acting Director of Public Works
City Manager Jose Ornelas
____________________________
Hilary Ego
Environmental Program Manager
Attachments: Attachment A: Resolution
Attachment B: Agreement
RESOLUTION NO. 2023-____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
APPROVING AN AGREEMENT FOR CLIMATE ACTION PLAN
IMPLEMENTATION SERVICES FOR THE CIVICSPARK PROGRAM 2023-2024
SERVICE YEAR TO CIVICWELL
WHEREAS, in March 2018, the City of La Mesa approved the Climate Action Plan (CAP), which charts a course to reduce community-wide greenhouse gas (GHG) emissions by 15% by 2020, and 53% below 2010 levels by 2035 and serves as a long range road map with measures in energy, transportation, solid waste, water, and green infrastructure; WHEREAS, successful CAP implementation requires additional staff and resources; WHEREAS, the nonprofit CivicWell administers the CivicSpark program, which is a Governor’s Initiative AmeriCorps program dedicated to building capacity for local governments to address climate change in California;
WHEREAS, the City of La Mesa successfully applied to the CivicSpark program to host two CivicSpark Fellows for 11 months for the 2023-2024 service year; WHEREAS, the CivicSpark Fellows will work on Climate Action Plan implementation activities with one focused on transportation and the other focused on community engagement; and
WHEREAS, the CivicSpark program is funded in part by Americorps and the City of La Mesa is matching $62,000 to host two CivicSpark Fellows.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized to approve an agreement for Climate Action Plan implementation services for the CivicSpark program 2023-2024 Service Year to CivicWell for a total cost of $62,000.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 25
th day of July 2023, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WEIGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2023- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WEIGELMAN, CMC, City Clerk
(SEAL OF CITY)
AGREEMENT FOR SERVICES OF INDEPENDENT CONTRACTOR
THIS AGREEMENT ("Agreement") is made and entered into as of _____ ("Effective Date") by and between City of La Mesa, ("Partner") and Civic Well (formerly, Local Government Commission), a California nonprofit public benefit corporation. ·
RECITALS
A. Civic Well administers the CivicSpark program as part of the federal AmeriCorps program. The CivicSpark Program provides capacity building services to local organizations through project implementation activities performed by Civic Well teams, Civic Well staff and CivicSpark .
Fellows ("Fellows"). Fellows can only work on contracted and allowable service activities.
CivicSpark will provide this service to the Partner by conducting assessments, implementing planning or action projects, engaging volunteers, and transferring knowledge to Partner's staff.
B. Partner desires to engage Civic Well to provide certain services through the CivicSpark program.
Civic Well desires to provide those services and to be compensated accordingly.
C. Partner and Civic Well enter into this Agreement in order to memorialize the terms concerning CivicWell's performance of the services and Partner's obligations with respect thereto.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual agreements set forth herein, Partner and Civic Well hereby covenant and agree as follows:
AGREEMENT
1. CivicWell's Scope of Services. During the term of this Agreement, Civic Well agrees to perform the services described in Exhibit B - Scope of Services, ("Services") attached hereto and incorporated herein. The project for which the services are provided must align with the performance measures and may not involve any of the prohibited activities set forth in Exhibit A - Contracted Performance Measures and Prohibited Activities attached hereto and incorporated herein.
2. Partner's Responsibilities. During the term of this Agreement, Partner agrees to perform the responsibilities and roles as described in Exhibit C - Partner Responsibilities, attached hereto and incorporated herein, as such responsibilities and roles relate to Partner's participation in the CivicSpark program.
3. Compensation; Reimbursable Expenses.
(a) For the Services provided by Civic Well under this Agreement, Partner shall pay Civic Well the compensation set forth in Exhibit D - Compensation, attached hereto and incorporated herein. (b) Civic Well shall be entitled to reimbursement for out-of-pocket expenses incurred in the performance of this Agreement limited to those expenses listed in Exhibit E - Reimbursable Expenses, attached hereto and incorporated herein, up to the maximum amount set forth in Exhibit E.- Reimbursable {00022649.l} Page 1 of 16
Expenses. Upon receipt ofCivicWell's invoice, Partner shall notify Civic Well if it has any exceptions to CivicWell's invoice. Partner shall pay the undisputed portion of the invoice based on the invoice terms.
When Civic Well and Partner are in agreement on the disputed portion of Civic Well' s invoice, Partner shall submit the remaining balance of the invoice for payment. Partner shall reimburse Civic Well within thirty (3 0) days of receiving the invoice.
4. Term. The term of this Agreement shall commence and CivicWell's duties and responsibilities under this Agreement shall begin as of the date first written herein and shall continue, as agreed to in the timeline defined in Exhibit F ("Term"). This Agreement is subject to earlier termination as provided herein, until the services are complete and all compensation and reimbursable expenses are paid to Civic Well.
5. Termination. This Agreement may be terminated prior to the end of the Term upon the bankruptcy or insolvency of either party or upon 30 days' written notice by the terminating party to the nonterminating party.
If either party defaults in the performance of this Agreement or materially breaches any of its provisions, the non-breaching party may terminate the Agreement by giving written notice to the breaching party.
Termination will take effect immediately on receipt of notice by the breaching party or five days after mailing of notice, whichever occurs first. For purposes of this provision, material breach of this Agreement includes, but is not limited to, the following: (a) Partner's failure to pay Civic Well any compensation due within 30 days after written demand for payment; (b) CivicWell's failure to perform the Services as provided in this Agreement; ( c) Partner offering employment to the Fellow that is substantially similar to their CivicSpark scope of work, with a start date prior to the service year-end date as described in Exhibit C(l )(j); or ( d) either party's material breach of any representation or agreement contained in this Agreement.
6. Excuse of Performance. CivicWell's obligation to perform the services specified in this Agreement shall be excused if the performance is prevented or substantially delayed due to circumstances not caused, in whole or in part, by Civic Well, including any such circumstances caused by Partner.
7. Independent Contractor. It is the express intention of the parties that Civic Well is an independent contractor and not an employee, agent, joint venturer, or partner of Partner. Nothing in this Agreement shall be interpreted or construed as creating or establishing a relationship of employer and employee between Partner and Civic Well or any employee or agent of Civic Well. Both parties acknowledge that Civic Well may retain the services of others to assist it but that such persons as CivicWell's employees are not Partner employees for any purpose. Civic Well further agrees that it shall be exclusively responsible for payment of compensation and benefits to any employee it retains and shall be liable for all taxes required to be reported and remitted to appropriate tax authorities.
8. Insurance. Civic Well agrees to maintain: (1) commercial general liability insurance with minimum limits of $1,000,000, written on an occurrence form basis and $3,000,000 general aggregate, protecting it from claims for personal injury (including bodily injury and death) and property damage which may arise from or in connection with the performance ofCivicWell's Services hereunder or from or out of any act or omission of Civic Well, its officers, directors, agents, subcontractors or employees; (2) professional liability insurance with minimum limits of $2,000,000; (3) worker's compensation {00022649.1} Page 2 of 16
-- --------------------------------------------------~- insurance as required by law; and ( 4) hired and non-owned auto insurance with minimum limits of $1,000,000 for each accident. If requested, Civic Well shall provide a certificate of said insurance and an additional insured endorsement to Partner within 10 days of the execution of this Agreement.
9. Indemnification. To the extent limited by applicable law, each party to this Agreement ("Indemnitor") shall defend, indemnify, defend and hold harmless the other party ("Indemnitee") and its directors, officers, agents, contractors, volunteers, and employees, from and against any and all liabilities and claims, including attorney's fees and other legal expenses. arising directly or indirectly from any act or failure by the Indemnitor of or in any way related to the Indemnitor' s performance of this Agreement or representations made in this Agreement. The Indemnitor is not responsible for the acts or omissions of the Indemnitee and nothing herein shall be construed to require the Indemnitor to indemnify the Indemnitee for the acts or omissions of the Indemnitee. This provision shall survive the termination of this Agreement.
10. Ownership of Documents. Ownership of any designs, plans, maps, reports, specifications, drawings, and other information or items produced by Civic Well while performing Services under this Agreement will be assigned to and owned jointly by Civic Well and Partner. The original of all reports, memoranda, studies, plans, specifications, drawings, materials, exhibits, maps or other similar or related documents prepared by Civic Well in the performance of the Services for Partner shall be the joint property of Civic Well and Partner.
11. Notices. All notices or other communications required or permitted to be given hereunder shall be in writing and shall be deemed to have been given when delivered if personally delivered, or three (3) business days after mailing if mailed by certified mail, postage prepaid, return receipt requested, and shall be addressed as follows:
To Partner:
To Civic Well:
{00022649.1}
Hilary Ego
City of La Mesa
813 0 Allison Ave
La Mesa, CA 91942
619-667-1326
6 I 9-462-7 528
[email protected]
Lare Bloodworth
Civic Well
PO Box 188800
Sacramento, CA 95818
916-448-1198 x302
916-448-8246 fax
[email protected]
Either party may change its address by giving written notice thereof to the .other party.
12. Attorneys' Fees. The party prevailing in any action at law or in equity necessary to enforce or interpret the terms ofthis Agreement shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which that party may be entitled.
13. Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of California, without giving effect to principles of conflicts of laws. Any suit, action or legal proceeding arising out of this Agreement shall be submitted to a state or federal court sitting in Sacramento County, California, which will have exclusive jurisdiction and venue over the dispute and to which jurisdiction the parties irrevocably submit.
14. Entire Agreement; Amendments. This Agreement contains all of the agreements of the parties hereto with respect to the matters contained herein and no prior or contemporaneous agreement or understanding, oral or written, pertaining to any such matters shall be effective for any purpose. No provision of this Agreement may be amended or added to except by an agreement in writing signed by the parties hereto or their respective successors in interest. In particular, neither party may vary the scope of services described in Exhibit B - Scope of Services or responsibilities in Exhibit C - Partner Responsibilities except as expressly agreed to in writing by the other party. The budgets for direct labor and expenses are based on the Services described in Exhibit B - Scope of Services and any modification may affect direct labor costs and project expenses and must be approved in writing by Partner
15. Headings. The headings of this Agreement are for purposes ofreference only and shall not limit or define the meaning of the provisions of this Agreement.
16. Severability. If, for any reason, any provision or partial provision of this Agreement is held invalid, such invalidity shall not affect the remainder of such provision or any other provision of this Agreement not so held invalid, and each other provision, or portion thereof, shall, to the full extent consistent with law, continue in full force and effect.
17. Waiver. The waiver of any breach of any provision hereunder by any party hereto shall not be deemed to be a waiver of any preceding or subsequent breach hereunder.
18. Warranty of Authority. Each of the undersigned hereby warrants that he/she has authority on behalf of his or her principal to execute this Agreement and to bind such principal to the terms hereof.
19. Counterparts. This Agreement may be executed by electronic or hard-copy signature and in counterparts, each of which shall be deemed to be one and the same instrument. The exchange of executed copies of this Agreement by facsimile, email or other electronic transmission will constitute effective execution and delivery of this Agreement for all purposes. Signatures of the parties transmitted by such methods will be treated in all respects as having the same effect as an original signature. {00022649.1) Page 4 of 16
-- ------------------------------------------------~-
Dated as of the Effective Date set forth above.
PARTNER:
City of La Mesa
CIVICWELL:
CIVICWELL, a California nonprofit public benefit corporation By _____________ _
Lare Bloodworth, Chief Financial Officer
{00022649.1} Page 5 of 16
-- ---------------------------------------------------- Exhibit A
Contracted Performance Measures and Policies
Civic Well has contracted with AmeriCorps to implement CivicSpark as an AmeriCorps program.
Fellows can only work on service outlined in performance measures approved by AmeriCorps and must abide by Federal guidelines for AmeriCorps program implementation. Performance measures define how CivicSpark will provide service to Partner by: conducting assessments; implementing planning, research or implementation projects; engaging volunteers; and transferring knowledge to Partner staff. The project scope in Exhibit B must align with the measures below:
1) Capacity Building for Local Public Organizations-Fellows' direct service hours should be spent building capacity for local service recipients to address their relative needs with regard to specific issues (e.g., climate, water, housing etc.). Fellows will address these needs by assisting one or more local service recipients to develop or implement projects that they would otherwise not be able to complete. Capacity building will be delivered in 3 stages, including: (I) gap assessments; (2) research, planning, and implementation service projects; and (3) transition of knowledge.
2) Volunteer Engagement - All Fellows should have the opportunity to build farther capacity by engaging, recruiting, and supporting volunteers. Volunteers may be engaged as either one-time volunteers (e.g., -volunteers to assist for a specific event such as Earth Day or service activities) or as on-going volunteers such as interns).
3) Training and Professional Development for Fellows - Fellows can spend up to 20% of their service year (340 of their 1700 total hours) on training. Training includes the one-week orientation at the start of the service year, mid-year gathering, continued monthly trainings, and professional development and networking opportunities. Training hours ensure that Fellows have the training and tools they need to succeed in their service work and to grow as professionals.
The majority of the work provided by CivicSpark to Partner via direct service only involves the first measure (Capacity Building). The second and third measures are predominantly met through training, service and professional development activities provided to the Fellows by Civic Well. Some activities that occur while working with local government beneficiaries or other project partners may be considered training and professional development, such as. networking events and trainings conducted by or attended in partnership with Partner.
Prohibited Activities: Federal guidelines further restrict certain activities, which cannot be engaged in by CivicSpark Fellows or Supervisors while charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the CivicSpark program or AmeriCorps, this includes direct fondraising or grant writing which are not allowable activities in CivicSpark. In addition to only working on contracted performance measure service activities, the following activities are prohibited (see 45 CFR § 2520.65):
1. Attempting to influence legislation;
2. Organizing or engaging in protests, petitions, boycotts, or strikes;
3. Assisting, promoting, or deterring union organizing;
4. Impairing existing contracts for services or collective bargaining agreements;
5. Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office;
{00022649.1} Page 6 of 16
6. Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials;
7. Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;
8. Providing a direct benefit to-
(1) A business organized for profit;
(2) A labor union;
(3) A partisan political organization;
(4) A nonprofit organization that fails to comply with the restrictions contained in section 50l(c)(3) of the Internal Revenue Code of 1986 except that nothing in these provisions shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; and
(5) An organization engaged in the religious activities described above, unless AmeriCorps assistance is not used to support those religious activities;
9. Conducting a voter registration drive or using AmeriCorps funds to conduct a voter registration drive;
10. Providing abortion services or referrals for receipt of such services; and
11. Such other activities as AmeriCorps may prohibit.
Fellows, like other private citizens, may participate in the above listed activities on their own time, at their own expense, and on their own initiative. However, the AmeriCorps logo must not be worn while doing so.
Reasonable Accommodations: Per Federal Guidelines and Civic Well policies, the CivicSpark programs and activities must follow equal opportunity employment requirements and be accessible to persons with disabilities by providing reasonable accommodation. In support of this:
1. Civic Well and Partner will comply with Equal Opportunity Employment guidelines.
2. Civic Well and Partner will endeavor to make reasonable accommodations to known physical or mental limitations of qualified AmeriCorps members with disabilities unless the accommodation would impose an undue hardship on the program operations.
3. Civic Well and Partner will endeavor to accommodate the sincere religious beliefs of AmeriCorps Members to the extent such accommodation does not pose an undue hardship on the Organization's operations.
4. Civic Well and Partner will not allow any form of retaliation against individuals who raise issues of equal employment opportunity or reasonable accommodation.
Non-Duplication and Non-Displacement: Federal guidelines further restrict engagement ofCivicSpark Fellows to duplicate or displace staff(see 45 CFR § 2540.l00(e)-(f) (1) Nonduplication. AmeriCorps assistance may not be used to duplicate an activity that is already available in the locality of a program. And, unless the requirements of paragraph (f) of {00022649.1) Page 7 of 16
-- --------------------------------------------------~- this section are met, AmeriCorps assistance will not be provided to a private nonprofit entity to conduct activities that are the same or substantially equivalent to activities provided by a State or local government agency in which such entity resides.
(2) N ondisplacement.
{00022649.1}
(i) An employer may not displace an employee or position, including partial displacement such as reduction in hours, wages, or employment benefits, as a result of the use by such employer of a participant in a program receiving AmeriCorps assistance. (ii) An organization may not displace a volunteer by using a participant in a program receiving AmeriCorps assistance.
(iii) A service opportunity will not be created under this chapter that will infringe in any manner on the promotional opportunity of an employed individual. (iv) A participant in a program receiving AmeriCorps assistance may not perform any services or duties or engage in activities that would otherwise be performed by an employee as part of the assigned duties of such employee. (v) A participant in any program receiving assistance under this chapter may not perform any services or duties, or engage in activities, that1. Will supplant the hiring of employed workers; or
2. Are services, duties, or activities with respect to which an individual has recall rights pursuant to a collective bargaining agreement or applicable personnel procedures.
( vi) A participant in any program receiving assistance under this chapter may not perform services or duties that have been performed by or were assigned to anyi. Presently employed worker; ii. Employee who recently resigned or was discharged;
iii. Employee who is subject to a reduction in force or who has recall rights pursuant to a collective bargaining agreement or applicable personnel procedures; iv. Employee who is on leave (terminal, temporary, vacation, emergency, or sick); or
v. Employee who is on strike or who is being locked out.
Non-Harassment and Civil Rights Policy:
0 AmeriCorps
Program Non-Harassment and Civil Rights Policy- March 18, 2021 AmeriCorps (the Corporation for National and Community Service adopted the operating name *AmeriCorps~ as of September 29, 2020) has zero tOlerance for unlawful harassment of any individual or group of individuals engaged in national service. AmeriCorps is committed to treating all persons with dignity and respect. Our agency prohibits all forms of discrimination and harassment based on race, color, national origin, gender, age(40 and over), religion, sexual orientation, disability (mental or physical l gender identity or expression, political affiliation, marital or parental status, pregnancy, reprisal, genetic information (including family medical history}, or military service. All programs administered by or receiving federal financial assistance from AmeriCorps must be free from all forms of discrimination and harassmenL
Harassment may include slurs and other verbal or physical conduct relating to an individual's gender, race, ethnicity, religion, sexual orientation, or any other legally-protected status when ·such behavior has the purpose or effect of interfering with service performance or creating an intimidating, hostile. or offensive service environment. Examples of harassing conduct include but are not limited to: explicit or implicit demands for sexual favors; pressure to engage in a romantic relationship or for dates; deliberate touching of another person without consent, leaning over, or cornering a person; repeated offensive teasing, jokes, remarks. or questions; unwanted letters, emails, or phonecalfs; distribution or display of offensive materials; offensive looks or gestures; gender, racial, ethnic, or religious baiting; physical aSSilults or other threatening behavior; and demeaning, debasing, or abusive comments or actions that intimidate.
AmeriCorps does not tolerate harassment from anyone, indud1n9 any AmeriCorps employee or supervisor; a project or site employee or supervisor; a non-employee {e.g .• client); a co-worker; a national .service participant. Any discrimination or harassment, when identified, will result in immediate correcti-.,e action, up to and including, removal or termination of any individual engaging in such misconduct,
All recipients receiving AmoriCorps financial or volunteer a$si.Stance, including individuals, organizations, programs, and/or projects. nre subject to this zero-tolerance policy. Recipients must take immediate corrective action to investigate and 1octify any complaints of any discrimination or harassment. Any AmeriCorps awardee permitting discrimination or harassment in -.,iolation of this policy will bo subject to a finding of non-compliance, which may result in termination of fedora! financial assistance.
Hilrassment based on upon race, color, national origin, gender, ago, religion, soxual oriomation, disability, gonder identity or oxprossion, political aHiliation, marital or parental sMtus, pregnancy, reprisal, gonotic information, or military service is unaccoptablo in AmoriCorps' offices or Cilmpusos, in otho, servico,relatod settings such as li'ilining sossions or sorvico sites, and ut sorvico-rotatcd socinl ovonts. I oxpoct supervisors and managers of AmeriCorps programs and projects, whon mado awaro of alleged discrimination or horassmont by omploye(lS, national sorvico participants, or any other individuals, to invostignte and tako prompt action to offoctivoly address ony discrimination or harassmont. AmoriCorps prohibits any retaliatory action agninst o pors.on who raises any discrimination or harnsmont concerns.
If you boliovo you have boon diM:riminatod a9,1inst in viofotion of any civil rights lows, rogulntions, or this policy, or ht1vo boon subjoct to rotoliotion for opposing discriminotion or participating in discrimination complaint procoodings (0.9., as n compfili.nant or witnoss) in any AmoriCorps program or projoct, contact tho AmoriCorps Equnl Opporlunity Program (EOP). Tho EOP may bo roachod at (202) 606-7503 or <1o@i.:11:;.9o'I.
Tho EOP mrmngos notional sorvico participo1nt civil rights and harassment concorn5, You must contact tho EOP within 45 calendar days of on occurronco of discrimination or hmassing conduct. You oro not roquirod to uso a program, projoct, or sponsor dispute resolution procoduro boforo contacting the EOP. If you choose to pursuo another disputo resolution procedure, it does not suspend tho 45-dny limo limit roquiremont to cont&ct tho EOP. Oiscrimin.1tion and hnrassmont claims brought to tho attontion of the EOP outside 45 calendnr days of an occurronco may not be accepted for investigation in o formal compl.'.Jint of discrimination.
MnlColes
Acting Chief Executive Officer
AmeriCorps
{00022649.1) Page 9 of 16
Exhibit B
Scope of Services
Civic Well will perform the following services:
1) General Program Responsibilities
a. Provide clear guidelines to Fellows regarding AmeriCorps regulations and expectations. b. Recruit and train Fellows to provide capacity building services for the region. c. Work to provide support and guidance for Fellows, addressing any concerns that might develop during the service year.
d. Hold Fellows accountable for the desired service results and work with Fellows on their professional development and behavior.
e. Manage local government beneficiary and/or other partner service contracts. f. Share outcomes from service with Partner.
g. Provide membership to Civic Well' s national network for an additional fee, if desired. As a Civic Well member, you will have access to our wider organization's direct assistance and practical tools for implementing on-the-ground successes in your community.
Member benefits including networking and best practices, event discounts, invitations to lunch & learns, news and action updates, resource highlights and policy action alerts. 2) Fell ow Responsibilities
a. Pass a state, national, and National Sex Offender Public Website (NSOPW) background check before starting their service year.
b. Participate in a 1-weekprogram orientation and complete at least 100 hours of training through dedicated Fellowtraining, development, and service days. c. Serve an average of 3 7 hours per week for 11 months, serving a minimum of 1700 total hours, with at least 1300 hours dedicated to Partner project activities (see below). d. Comply with guidelines for performance measures and abide by regulations on prohibited activities described in Exhibit A above.
e. Complete accurate project reporting in a timely manner as required by AmeriCorps, including: assessments, implementation, hours served, volunteers recruited and supported, and transition of knowledge to local governments. f. Avoid participation in prohibited activities.
g. Identify as a Fellow and wear AmeriCorps lapel pins or gear during service hours. h. Participate in days of national service including, but not limited to: Martin Luther King, Jr. Day of Service; State Day of Service, and AmeriCorps week Service Day. 3) Project Specific Scope of Work
a. Assist with Climate Action Plan implementation
1. In support of Climate Action Plan implementation, the fellow will support Climate Action Plan measures and key actions for energy, transportation, water, solid waste, and green infrastructure.
b. This project will include: (1) an initial gap assessment conducted by the Fellow, (2) a volunteer engagement component, and (3) a transitional support activity. {00022649.1)
1. Minor changes to the scope following the requisite gap assessment process may be needed.
{00022649. l}
u. The project will comply with AmeriCorps service guidelines including prohibited activities described in Exhibit A - Contracted Performance Measures and Prohibited Activities.
-- ---------------------------------------------------- Exhibit C
Partner Responsibilities
Partner will perform the following services:
(1) Support Responsibilities
{00022649.1)
(a) Support Fellow recruitment by advertising your open placement through appropriate channels and networks (e.g., websites, newsletters, social media,job boards, etc.) (b) Identify one staff member to act as the "Site Supervisor" for the project, and point person for both the Fellow and CivicSpark staff.
(c) Site Supervisor shall support project implementation and professional development by:
(i) Setting aside at least 1 hour/week to check in with each Fellow and provide assistance for each approved project.
(ii) Familiarizing Fellows to the host organization (including safety procedures and protocols), resources, and project scope.
(iii)Completing an initial performance assessment of each Fellow (survey and goal setting) within 1 month of the start of the service year; conducting a mid-year performance review; and completing a final performance review survey prior to the end of the service year.
(iv)Seeking opportunities to integrate Fellows' professional goals into project activities.
(v) As appropriate, facilitating Fellows' transition at the end of their service year by introducing Fellows to relevant colleagues and networks. (vi)Provide adequate professional workspace for Fellows within the office (e.g., desk, computer, phone, etc), and ensure that site and workplace are accessible to individuals with disabilities if needed.
1. Provide a laptop or equivalent computer ifFellow(s) will be teleserving from home on a regular basis ( e.g. hybrid schedule).
2. If needed due to COVID or any other emergency reason, be able to support partial virtual service for Fellows ( e.g., remote access to files, plans for virtual check-in and support, technology support for remote work) (d) Develop defined project scope(s) and identify goals to be completed in agreed upon timeframe.
(i) Ensure key staff for each defined project completes a pre-service capacity assessment survey before the start of the service year and a post-service capacity assessment towards the end of the year.
(ii) Ensure key staff for each defined project participates in a project interview early on in the service year (within the first 2-3 weeks), a part of the CivicSpark gap assessment process.
(e) Support implementation ofproject(s) consistent with scope above and in line with CivicSpark program goals (including supporting volunteer engagement activities and participating in transitional event)
(f) Keep Regional Coordinators and/or other Civic Well staff apprised of project developments and/or challenges, and working to redefine project scope(s) and goals as necessary.
-- --------------------------------------------------~- (g) If challenges arise (related to professionalism, work products, etc.) provide specific written feedback to the Fellow and share with Civic Well staff in a timely manner so Civic Well staff can assess the challenges and intervene as needed. (h) Assist with occasional site visits to Partner by Civic Well staff. (i) Not displace Partner staff or volunteers through the use of CivicSpark Fellows, nor have CivicSpark Fellows perform any services or duties that would supplant the hiring of employed workers.
G) Not offer the CivicSpark Fellow part- or full-time employment that is substantially similar to their CivicSpark scope of work, with a start date prior to the service yearend date. Such circumstances would constitute a material breach of this Agreement as described under 5. Termination above, and Partner would remain. responsible for paying any remaining amounts due under this Agreement had the Fellow completed their project with the Partner.
(2) Reporting Responsibilities
{00022649.1}
(a) Complete applications for CivicSpark projects, identifying:
(i) Total hours desired for service work;
(ii) Identification of at least 2 projects for at least I beneficiary per fellow ( or 1 project for 2 or more beneficiaries).
I. Beneficiaries can be individual departments within a single local government or even individual staff members within the same department.
2. Specific eligibility requirements are provided here:
https://civicspark.civicwell.org/partnership-opportunities/ (b) Ensure a staff person involved in the project from each local government beneficiary completes a pre-service capacity assessment survey before the start of the service year and a post-service capacity assessment towards the end of the year. The pre-service survey defines goals for the project and establishes a baseline perspective on issues relevant to the specific project issue (i.e., climate, water, housing, mobility, etc.). The post-service survey evaluates the degree to which the Fellows' work made progress toward the goals and baselines established in the pre-service capacity assessment survey.
( c) Ensure a staff person involved in the project from each local government beneficiary participates in a project interview early on in the service year (within the first 2-3 weeks), a part of the CivicSpark gap assessment process. ( d) Submit Fell ow performance assessments on time, as described above. (e) Complete any additional project reporting defined as necessary. (f) Allow CivicSpark to share results of all reporting with the state service commission and AmeriCorps, for required grant reporting.
Exhibit D
Compensation
Costs, total project hours 1, additional prep-hours and travel budget for support options on a per-Fellow basis are defined below.
Civic Well will receive no more than $62,000, for;;/, Fellow(s) for performing the services set forth in this Agreement.
Per Fellow Benefits
Costs $31,000/Fellow
Project Support 11 Months, 1,300+ project hours
Additional Benefits Up to 80 additional project-prep hours.
Uo to 100 volunteer engagement hours.
Installment Billing
Invoices will be the total amount of the contract divided into 4 equal installments, billed over the Fellow(s)' term of service with the first installment due at contract signing. Civic Well will bill the Partner for the full installment amount regardless of Fellow activity during any given period. If for some reason Civic Well is unable to provide services for the full contract duration (e.g., a Fellow leaves the program for medical or personal reasons and a suitable replacement cannot be provided), Partner is only responsible for the portion of the contract amount for the hours of service actually provided. Partner must inform Civic Well prior to the project start if they need invoices to include specific format, tasks, billing codes, or other details. Partner must also provide clear instructions to Civic Well about how time should be tracked and reported, if necessary.
1 Note that project hours include all project related activities as well as basic administrative tasks related to CivicSpark service (e.g., completing timecards, progress reports, project related communications with Civic Well staff, etc.). {00022649.l} Page 14 of 16
-- -------------------------------------------------------,- Exhibit E
Reimbursable Expenses
Civic Well does not cover project-related expenses related to the service project. All project-related expenses are the responsibility of the Partner.
Expenses that the Partner should plan for include mileage, meals, event fees, and any other expenses needed for the Fellow to implement the project. Fellows should not incur expenses relating to the project unless Partner has funds to cover such expenses.
Should Partner need to have a Fellow incur project-related expenses, those expenses shall be submitted by Fell ow to Partner in writing for approval prior to Fell ow incurring these expenses and prior to Partner being charged for reimbursement for an expense incurred during the completion of activities outlined in the Scope of Service (Exhibit B"). Partner agrees to make the payment in a timely manner in order for Fellow(s) to be reimbursed.
Partner is not expecting to have any project-related expenses that the Fellow will incur. {00022649.1} Page 15 of 16
Exhibit F
Timeline
All tasks enumerated in Exhibit B - Scope of Services are to start on September 12, 2023 and should be completed by December 31, 2024.
{00022649.1} Page 16 ofl6
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: July 25, 2023
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR
KEYSER MARSTON ASSOCIATES FOR
AFFORDABLE HOUSING COMPLIANCE MONITORING
DESCRIPTION: Affordable Housing Compliance Monitoring for the City of La Mesa
ISSUING DEPARTMENT: Community Development
SUMMARY:
Issues:
Should the City Council approve the Professional Services Agreement for Keyser Marston Associates for Affordable Housing Compliance Monitoring? Recommendation:
Staff recommends that the City Council approve the draft agreement in substantial form subject to final review and approval by the City Attorney and the attached resolution authorizing the Professional Services Agreement for Affordable Housing Compliance Monitoring.
Fiscal Impact:
Funds totaling $87,500 are available in the Low and Moderate Income Housing Asset Fund account (202-64300-620).
City’s Strategic Goals:
Continue to improve high quality municipal services
Ensure safe and affordable homes for all current and future residents
Report to Mayor and Councilmembers
Date: July 25, 2023
Page: 2 of 2
BACKGROUND:
At the March 14th City Council meeting, Council directed staff to create a policy and program to utilize affordable housing agreements and to generate sufficient fee revenue to monitor compliance with affordability deed restrictions. To advance this effort staff reached out to Keyser Marston Associates for assistance. Keyser Marston Associates is a seasoned vendor that collaborates with public agencies to execute and develop projects and assist with budgets within affordable housing compliance.
DISCUSSION:
Keyser Marson will compile documents and data for the preparation of the affordable housing compliance policy and program. They will also develop a fee structure to cover costs associated with compliance monitoring.
The proposed fee for the Affordable Housing Compliance Monitoring is not to exceed the amount of $87,500 for a two-year contract with the ability of two, one-year renewals.
Attached is a copy of the proposal and fees. As this activity is related to affordable housing, staff is proposing to use Low and Moderate Income Housing Asset Funds.
CONCLUSION:
Staff recommends that the City Council approve the Professional Services Agreement to Keyser Marston Associates for the creation of a policy, program and fee for affordable housing compliance monitoring.
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Sandi Sawa Hazlewood
City Manager Acting Director of Community Development
Attachments: A. Resolution
B. Agreement Scope and Fee Keyser Marston Associates
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH KEYSER
MARSTON ASSOCIATES FOR AFFORDABLE HOUSING COMPLIANCE
MONITORING
WHEREAS, on March 14th the City Council directed staff to create a policy and program to utilize affordable housing agreements and to generate sufficient fee revenue to monitor compliance with affordability deed restrictions; WHEREAS, Keyser Marston Associates has the experience and expertise to assist the City of La Mesa with the creation of an affordable housing program; and WHEREAS, funding totaling $87,500 from the Low and Moderate Income Housing Asset Fund account (202-64300-620) Housing Rehabilitation will be used for this project.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the City Council approve the draft agreement in substantial form subject to final review and approval by the City Attorney and authorizes the Mayor to execute the agreement.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 25th day of July 2023, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, Megan Wiegelman, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2023- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
City of La Mesa
SERVICES AGREEMENT
Affordable Housing Compliance Monitoring for the City of La Mesa
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 2 TABLE OF CONTENTS
1. STANDARD AGREEMENT FOR PROFESSIONAL SERVICES ...............................
2. ENGAGEMENT OF CONTRACTOR............................................................................
3. SERVICES TO BE PERFORMED BY CONTRACTOR ..............................................
4. KEY PROJECT PERSONNEL .......................................................................................
5. CONTRACTORS ............................................................................................................
6. CITY REPRESENTATION ............................................................................................
7. RESPONSIBILITIES OF THE CITY .............................................................................
8. PERFORMANCE SCHEDULE ......................................................................................
9. COMPENSATION TO CONTRACTOR ........................................................................
10. RECORDS .......................................................................................................................
11. METHOD OF COMPENSATION ..................................................................................
12. ITEMS TO BE DELIVERED TO CITY .........................................................................
13. DESIGN CHANGES OR REVISIONS...........................................................................
14. ADDITIONAL SERVICES OUTSIDE SCOPE .............................................................
15. HOLD HARMLESS ........................................................................................................
16. INSURANCE ...................................................................................................................
17. OWNERSHIP OF WORK ...............................................................................................
18. ASSIGNABILITY ...........................................................................................................
19. INTEGRATION; AMENDMENTS ................................................................................
20. NOTICES .........................................................................................................................
21. DISPUTE RESOLUTION ...............................................................................................
22. TERMINATION OF AGREEMENT FOR CAUSE OR CONVENIENCE ...................
23. BUSINESS LICENSE .....................................................................................................
24. INTEREST OF MEMBERS OF THE CITY ...................................................................
25. INTEREST OF CONTRACTOR AND EMPLOYEES; .................................................
26. FACILITIES AND EQUIPMENT ..................................................................................
27. INDEPENDENT CONTRACTOR ..................................................................................
28. PERS ELIGIBILITY INDEMNIFICATION .................................................................
29. TIME ................................................................................................................................
30. CONTRACTOR NOT AGENT .......................................................................................
31. NON-DISCLOSURE .......................................................................................................
32. SUBCONTRACTING .....................................................................................................
33. CHANGES .......................................................................................................................
34. JOB SITE SAFETY .........................................................................................................
35. PREVAILING WAGES FOR PUBLIC WORKS PROJECTS .......................................
36. CONFLICT BETWEEN AGREEMENT AND OTHER DOCUMENTS ......................
37. DATE OF AGREEMENT ...............................................................................................
38. SIGNATURES .................................................................................................................
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 3 1. STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
Between the City of La Mesa and
Keyser Marston Associate
for Affordable Housing Compliance Monitoring for the City of La Mesa This Agreement is entered into by City of La Mesa as of ____________, by and between the City of La Mesa, a municipal corporation, hereinafter referred to as "the City", and I Love A Clean San Diego, hereinafter referred to as "Contractor."
WITNESSETH THAT:
WHEREAS, the City has adopted Resolution No. 2023-____; WHEREAS, the City has need for professional services to perform organic waste recycling education program services at schools within the City of La Mesa and is willing to compensate Contractor for such services;
WHEREAS, the competitive bidding requirements are permitted to be waived under La Mesa Municipal Code section 2.40.070(A)(6) due to Keyser Marston Associates being a special provider who has performed similar satisfactory work for affordable housing compliance monitoring;
WHEREAS, the City desires to engage Contractor to render certain technical and professional services in the providing of said professional services; and WHEREAS, Contractor is qualified to provide said professional services for affordable housing monitoring within the City of La Mesa.
NOW THEREFORE, the parties do mutually agree as follows:
2. ENGAGEMENT OF CONTRACTOR
The City hereby agrees to engage Contractor and Contractor hereby agrees to perform the services set forth in this Agreement. This Agreement shall be for an initial term from the execution date of the Agreement through Sunday, June 30, 2024 and may be renewed for an additional three one-year terms by mutual written consent of both parties. The City Manager shall have sole and exclusive right to exercise any options contained in this Agreement on behalf of the City.
3. SERVICES TO BE PERFORMED BY CONTRACTOR
Contractor shall commence performance of the Project upon execution of this Agreement by both parties. The term "Project" as used in this Agreement shall include all of the tasks and items listed and described in Exhibit "A," attached hereto and incorporated herein as part of this Agreement.
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 4 4. KEY PROJECT PERSONNEL
Contractor agrees to provide the services of Keyser Marston Associate respectively for the full term of this contract. No substitutions will be made without prior written approval by the City. The City reserves the right to request specific qualifications for personnel substituted under this section.
5. CONTRACTORS
Contractor will utilize the services of the following subcontractors during the course of this study:
None.
Payment for such services shall be the responsibility of the Contractor. No substitution of proposed subcontractors shall be made without prior written approval by the City.
6. CITY REPRESENTATION
The City Manager for the City of La Mesa, or its designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to this Agreement and shall administer said Agreement on behalf of the City. This person shall hereinafter be referred to as the "City's Representative."
7. RESPONSIBILITIES OF THE CITY
The City will provide the Contractor, or cause to be provided with, the following documents, services and site information, at no charge to the Contractor.
A. See Exhibit "A"
8. PERFORMANCE SCHEDULE
Both Contractor and the City recognize that time is of the essence in the completion of this work and the following schedule is dependent upon timely actions by the Contractor and the City. Accordingly, the Contractor shall complete all of the work outlined in Exhibit "A" and described in this Agreement in accordance with the following schedule:
TASK; TARGET DATE
A. See Exhibit "A"
The Contractor shall not be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or failure of City to furnish timely information or to approve or disapprove Contractor's work promptly, or delay or faulty performance by City, or governmental agencies.
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 5 9. COMPENSATION TO CONTRACTOR
Final payment of fees shall be upon delivery of approved final documents. Progress payments shall be made based upon evidence that the work is progressing satisfactorily as determined by the City's Project Manager and substantiated with detailed invoices. The amount to be billed shall be based on the Contractor schedule of fees for professional services and the actual time required for each activity. The schedule of fees and estimated time for the project are as shown in Exhibit "A" attached hereto and incorporated herein as part of this Agreement.
The total fee for professional services shall be billed on a flat-rate basis with a total amount not to exceed $63,500 as described on page 5 of Exhibit "A."
10. RECORDS
Contractor shall maintain adequate records to permit inspection audit of Contractor's time-andmaterial charges under this Agreement. Contractor shall make such records available to the City and to other public agencies responsible for approval, funding or auditing the project, during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records and they will be available only to the City or to public agencies involved with approval, funding or audit functions. Such records shall be maintained by the Contractor for three (3) years following completion of the work under this Agreement.
11. METHOD OF COMPENSATION
The Contractor shall invoice the City by the 15th of the following month for completion of specified tasks identified on page 5 of Exhibit “A.” Thereafter, the City shall compensate Contractor for satisfactory (to the City in its exclusive discretion) services performed within thirty (30) calendar days of receipt of Contractor's invoice for the same. The Contractor shall provide documentation regarding time-and-material charges sufficient to meet normal auditing practice. Copies of the invoices for materials in excess of $500 and subcontractor charges shall be submitted with the request for periodic payment.
The City shall promptly review invoicing and notify Contractor of any objection thereto in writing within fifteen (15) days of receipt of the invoice; absent such objection the invoice shall be deemed proper and acceptable.
In the event that any undisputed invoice is not paid within thirty (30) calendar days after receipt of the invoice by the City, it shall commence bearing interest on the date that the invoice was rendered at the rate of 1% per month and the City agrees to pay all accrued interest, together with the charges for services rendered.
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 6 12. ITEMS TO BE DELIVERED TO CITY
The following items shall be delivered by the Contractor to the City of La Mesa:
QUANTITY; TARGET DATE
A. See Exhibit "A"
13. DESIGN CHANGES OR REVISIONS
No design changes or revisions will be required and no payment therefore will be made except pursuant to the provisions of this Agreement. No extra compensation shall be paid the Contractor for revisions required by reason of omissions or errors by the Contractor in the preparation of the original document, plans, working drawings, or specifications. Changes to the scope of this Agreement shall be negotiated prior to commencement of extra work.
14. ADDITIONAL SERVICES OUTSIDE SCOPE
Only after written authorization from the City, additional services that Contractor could provide, or cause to be provided, include the following:
A. Additional work related to the Project but not included in the Scope of Work.
B. Additional work caused by changes unrelated to the Scope of Work described herein.
Contractor will be compensated for Contractor time and direct personnel expenses as approved by the City.
15. HOLD HARMLESS
To the furthest extent allowed by law, Contractor shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Contractor, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 7 16. INSURANCE
Throughout the life of this Agreement, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A:VII" in Best's Insurance Rating Guide, or (ii) authorized by the City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
A. COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability of not less than the following:
o $1,000,000 per occurrence
o $2,000,000 general aggregate
B. COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage.
C. WORKERS' COMPENSATION insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
Should Contractor maintain insurance with broader coverage and/or limits of liability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either:
(i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 8 City, its elected officials, officers, officials, employees, agents and volunteers: or (ii) Contractor shall provide a financial guarantee, satisfactory to City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.
The General Liability and Automobile Liability insurance policies shall be written on an occurrence form and shall name City, its elected officials, officers, officials, employees, agents and volunteers as an additional insured. Such policy(ies) of insurance shall be endorsed so Contractor’s insurance shall be primary and no contribution shall be required of City, its elected officials, officers, officials, employees, agents and volunteers. The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, officials, employees, agents or volunteers. The Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its elected officials, officers, officials, employees, agents and volunteers.
Contractor shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received by City and approved by City Manager or his/her designee prior to City’s execution of the Agreement and before work commences. Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.
If at any time during the life of this Agreement or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Agreement.
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 9 The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City and its elected officials, officers, officials, employees, agents and volunteers shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, employees, agents, persons under the supervision of Contractor, vendors, suppliers, invitees, Contractors, subcontractors, or anyone employed directly or indirectly by any of them.
If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to provide insurance protection in favor of City, its elected officials, officers, officials, employees, agents and volunteers in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.
17. OWNERSHIP OF WORK
All finished or unfinished documents, studies, reports, computer files and materials prepared by Contractor and subcontractors under this Agreement shall be considered the property of the City and will be turned over to the City upon demand, but in any event, upon completion of the Project.
The Contractor shall be allowed to retain copies of documents for their permanent records, if desired.
18. ASSIGNABILITY
Contractor shall not assign, delegate, or transfer this Agreement or any work hereunder, nor assign any monies due or to become due hereunder, except as expressly stated herein. In no event shall any contractual relation be created between any third party and the City without prior written consent of the City. A consent to one assignment shall not be deemed to be consent to any subsequent assignment.
19. INTEGRATION; AMENDMENTS
This Agreement sets forth the entire understanding of the parties with respect to the subject matter herein. There are no other agreements, expressed or implied, oral or written, except as set forth herein. This Agreement may be amended upon written mutual consent of both parties hereto.
Amendment requiring changes in compensation shall be subject to the City's change order procedures.
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 10 20. NOTICES
Notices and requests to the City or Contractor shall be delivered at the following addresses, either served personally on the designated representative or by U.S. Postal Service at the following addresses:
City:
• Director of Community Development
• City of La Mesa
• 8130 Allison Avenue, La Mesa, CA 91942
• (619) 667-1166
Contractor:
• Manager
• Keyser Marston Associates
• 555 West Beech Street, Suite 460, San Diego, CA 92101 • (619) 718-9500 x 105
21. DISPUTE RESOLUTION
The City shall require that all Contractors agree to submit any unresolved claims, counterclaims, disputes, controversies and other matters between them and the City or the Contractor and/or any subcontractors of any tier arising out of or relating to their agreement with the City or the breach thereof (“disputes”) first to mediation and then if not resolved, to non-binding arbitration prior to initiating suit or judicial proceeding.
22. TERMINATION OF AGREEMENT FOR CAUSE OR CONVENIENCE
If, through any cause, the Contractor shall fail to fulfill in timely and proper manner his obligations under this Agreement, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement immediately by giving written notice to the Contractor of such termination and specifying the effective date thereof. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Contractor under this Agreement shall, at the option of the City, become its property and the Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder.
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 11 In addition to termination for cause, the City may terminate this Agreement for City’s convenience upon not less than fifteen (15) days written notice to Contractor. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement unless said notice provides otherwise. If this Agreement is terminated as provided in this paragraph for City’s convenience, the Contractor shall be required to provide to City all finished or unfinished documents, data, studies, services, etc., prepared by the Contractor as may be requested by City and such work shall become City’s property upon payment to Contractor for the value of the work performed, less payments of compensation previously made.
Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined.
23. BUSINESS LICENSE
The Contractor, including all subcontractors, shall obtain a business license for work within the City of La Mesa pursuant to La Mesa Municipal Code Sections 6.08.010 through 6.08.240.
No payments shall be made to any Contractor until such business license has been obtained, and all fees paid therefor, by the Contractor and all subcontractors. Business license applications and information may be obtained from the Finance Department, City Hall, 8130 Allison Avenue, La Mesa, CA 91942-5502, (619) 667-1118 or online at cityoflamesa.us/buslic.
24. INTEREST OF MEMBERS OF THE CITY
No member of the governing body of the City and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the Contractor shall take appropriate steps to assure compliance.
25. INTEREST OF CONTRACTOR AND EMPLOYEES
STATEMENT OF ECONOMIC INTERESTS
The Contractor covenants that he presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his services hereunder. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed. City may require Contractor to complete and submit a Form 700, Statement of Economic Interests, in accordance with applicable law, to City Clerk.
26. FACILITIES AND EQUIPMENT
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 12 Contractor shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.
27. INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement.
28. PERS ELIGIBILITY INDEMNIFICATION
In the event that Contractor’s employee providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor’s employees providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contributions to be paid by City for employer contributions and/or employee contributions for PERS benefits.
29. TIME
Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Contractor's obligations pursuant to this Agreement.
30. CONTRACTOR NOT AGENT
Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
31. NON-DISCLOSURE
The designs, plans, reports, investigations, materials and documents prepared or acquired by the Contractor pursuant to this Agreement (including any duplicate copies kept by the Contractor)
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 13 shall not be shown to any other public or private person or entity, except as authorized by the City.
The Contractor shall not disclose to any other public or private person or entity any information regarding the activities of the City except as authorized by the City.
32. SUBCONTRACTING
None of the services covered by the Agreement shall be subcontracted without the prior consent of the City. The Contractor shall be as fully responsible to the City for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him. The Contractor shall insert in each subcontract appropriate provisions requiring compliance with the labor standards provisions of this Agreement.
33. CHANGES
The City may, from time to time, request changes in the Scope of Services of the Contract to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon by and between the City and the Contractor shall be incorporated to this Contract.
34. JOB SITE SAFETY
The general or prime Contractor who is responsible for means, methods and procedures of the project shall be responsible for job site safety.
The prime contractor and all subcontractors of all tiers shall:
A. Be responsible for the safety of their respective employees as required by law.
B. Come under the jurisdiction and supervision of the general or prime contractor’s job site safety program.
C. Exercise reasonable care to avoid risk of injury to others as required by the professional standard of care.
35. PREVAILING WAGES FOR PUBLIC WORKS PROJECTS
IF APPLICABLE
A. No professional Contractor or subcontractor subject to the requirements of State of California’s prevailing wages may be awarded a contract, or contracted with, for a public works project (submitted on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 14 B. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
36. CONFLICT BETWEEN AGREEMENT AND OTHER DOCUMENTS
In the event of a conflict between this Agreement and any documents incorporated by reference in this Agreement, the terms and conditions of this Agreement shall supersede those contained in any such document incorporated by reference.
37. DATE OF AGREEMENT
The date of this Agreement shall be the date it shall have been signed by a duly authorized representative of City.
38. SIGNATURES
IN WITNESS WHEREOF, City and Contractor have executed the Agreement.
Paul C. Marra, Keyser Marston Associates
By: _________________________________
Date: _______________
CITY OF LA MESA,
A Municipal Corporation
By: _________________________________
Dr. Mark Arapostathis, Mayor
Date: _______________
Services Agreement #2024-SA-014
Title: Affordable Housing Compliance Monitoring for the City of La Mesa 15 By: _________________________________
Greg Humora, City Manager
Date: _______________
By: _________________________________
Sandi Sawa Hazlewood, Acting Director of Community
Development
Date: _______________
APPROVED AS TO FORM
By: _________________________________
CITY ATTORNEY
Attachment: Exhibit A – Scope of Work and Fee Schedule
555 W. BEECH STREET, SUITE 460 SAN DIEGO, CALIFORNIA 92101 PHONE 619.718.9500 23029kal WWW.KEYSERMARSTON.COM 99900.000.003
ADVISORS IN:
REAL ESTATE
AFFORDABLE HOUSING
ECONOMIC DEVELOPMENT
BERKELEY
DEBBIE M. KERN
DAVID DOEZEMA
LOS ANGELES
KATHLEEN H. HEAD
KEVIN E. ENGSTROM
JULIE L. ROMEY
TIM BRETZ
SAN DIEGO
PAUL C. MARRA
LINNIE A. GAVINO
EMERITUS
A. JERRY KEYSER
TIMOTHY C. KELLY
July 19, 2023
Mr. Kerry Kusiak
Director of Community Development
City of La Mesa
8130 Allison Avenue
La Mesa, CA 91942
Re: Proposal for Consulting Services – Affordable Housing Compliance Monitoring Dear Kerry:
This letter presents the Keyser Marston Associates, Inc. (KMA) proposal to provide the City of La Mesa (City) with affordable housing compliance monitoring for developments assisted and/or provided density bonus allowances from the City including: Campina Court, The District Apartments, Guava Gardens, 8181 Allison, and approximately 15 mixed-income developments with density bonus units. This letter outlines the KMA proposed scope of services, budget, and schedule for this assignment.
I. SCOPE OF SERVICES
KMA has prepared the following approach to assist the City with evaluating the compliance status of the affordable housing developments that have been assisted or provided density bonus allowances by the City.
Task 1: Gather documents, maintain project information electronically, and transmit information in the form and format required by the City for each monitored rental project.
Mr. Kerry Kusiak, Director of Community Development Page 2 City of La Mesa
23029kal
99900.000.003
KMA will first organize the existing rental housing portfolio files and regulatory agreements to identify the currently available monitoring documentation. Summaries of the requirements will be prepared to identify the covenants imposed by the various funding sources used to finance the project. The strictest pertinent standards will be imposed in the monitoring process.
KMA will distribute a letter to each property owner that identifies the requirements for ongoing compliance with the affordable housing requirements and request copies of the documentation required to confirm the projects’ continued compliance with the defined income and affordability requirements. The KMA correspondence will include:
1. A rent schedule for the units subject to income and affordability restrictions; and
2. An identification of the tenant income verification data required to be obtained by the property owner.
KMA will annually update the household income standards and affordable rent schedules for each project in the rental housing portfolio. The updates will be provided within one month following the publication of income and/or rent information by the U.S. Department of Housing and Urban Development (HUD), the State of California Department of Housing and Community Development (HCD), HOME Program, and California Tax Credit Allocation Committee (TCAC).
The regulatory agreements typically require the household income levels to be based on the income information published by HUD and for the rents to be based on the requirements imposed by the California Health and Safety Code and/or the HOME Program regulations. However, if in the existing regulatory agreements, the income and rent limits are expressed as percentages of the County median, KMA will translate that information into a format that can be easily understood by the property owners and managers.
Task 2: Review tenant income determination to establish that the restricted units have been rented and are occupied by eligible households, pursuant to the program/regulatory agreement requirements.
Once KMA receives the annual documentation of the tenant income prepared by the property manager or property owner, KMA, on an initial and ongoing basis, will review the income levels paid against the standards imposed by the project’s regulatory agreement.
Task 3: Review annual reports to determine the status of project compliance with the rent limits on the requisite number of restricted units based on the review of rent rolls and occupancy summary reports, pursuant to the program/regulatory agreement requirements.
Mr. Kerry Kusiak, Director of Community Development Page 3 City of La Mesa
23029kal
99900.000.003
Based upon the information provided in the annual reports, KMA, on an initial and annual basis, will compare the actual rents to the maximum allowable rent to be charged. Typically, multiple rent restrictions apply (City regulatory agreement, Tax Credit regulatory agreement, HOME rent limits, etc.), and it is necessary to determine which standard is the most restrictive. The rent level that is determined to be the most restrictive will prevail. This information will be summarized annually in table form and included in correspondence with the property owner and property manager.
Task 4: Report findings of compliance and non-compliance to project owners and the City.
KMA, on an initial and annual basis, will summarize and document the conformance status of each project, including a description of how the project can be brought into conformance in instances where problems are identified. A letter will be sent to the property owner and property manager identifying the nature of the non-compliance and the methodology for bringing the project back into compliance.
KMA will maintain contact with the property owner and property manager until all the issues of noncompliance are rectified. Then, KMA will issue a letter confirming that the project is in compliance with all the pertinent regulatory agreement requirements. In addition, KMA will summarize all correspondence in status reports to the City, as appropriate.
KMA will provide clear explanations of the regulatory agreement covenants as part of our annual update letters to the property owners and property managers. KMA also will be available to provide any technical assistance that the property owner or property manager needs.
Task 5: Recommend methodology to estimate a City compliance monitoring fee to be charged to project owners.
KMA will recommend an approach to establish an annual compliance monitoring fee for the City to recover the cost to monitor the affordable housing developments/units. KMA will prepare a survey of compliance monitoring fees in selected other jurisdictions. The recommended fee level will be based on the cost to review annual documentation of income and rent prepared by the property manager and the preparation of documentation summarizing the conformance status of each project. The fee will also be expressed on a per-unit basis.
II. SCOPE OF SERVICES – OPTIONAL TASKS
The scope below presents optional tasks to further assist the City with evaluating the compliance status of the affordable housing developments that have been assisted or provided density bonus allowances by the City.
Mr. Kerry Kusiak, Director of Community Development Page 4 City of La Mesa
23029kal
99900.000.003
Optional
Task 6:
Determine eligibility of prospective homebuyers purchasing deed-restricted affordable units.
KMA will provide maximum income and affordable sales price calculations for future deed-restricted homes. KMA will review the project’s regulatory agreement and create a summary of the requirements identified in the agreement. KMA will calculate the affordable sales price based on technical inputs and the requirements included in the agreement.
KMA will create an affidavit that will be distributed to homebuyers annually. The affidavit will require the homeowner to demonstrate continuing compliance with the residency requirement, homeowner insurance requirements, and the absence of liens on the property.
Optional
Task 7:
On-site verification of information and may require reviewing primary source income documentation (e.g., tax returns, bank statements, etc.).
KMA will require the property owner/manager to provide the primary source documentation used to determine tenant income eligibility to KMA for review and verification. KMA may conduct site visits and tenant interviews to ensure that the information provided is accurate. KMA file inspections and tenant interviews will be limited to 20% and 10% of total affordable units/tenants, respectively. Note that the KMA interviews will not include inspections to ensure compliance with health and safety standards.
Optional
Task 8:
Analyze annual residual receipts statements for selected affordable housing developments.
KMA will review the terms of the agreements between the City and the developer of those developments where the City is entitled to receive repayments of its financial assistance through residual receipts notes. KMA will analyze Financial Statements and/or residual receipts documentation submitted annually by property owners to determine if residual receipts payments toward outstanding City loans are warranted. Where residual receipts payments are due, KMA will estimate the amount of payment required from each development.
III. BUDGET
KMA proposes to provide these services on a time-and-materials basis subject to the attached hourly billing rates. Our budget requirement is expressed in two phases:
• Phase 1 – the budget amount needed to initiate and set-up the affordable housing compliance monitoring system for the City and perform the first year of annual monitoring
Mr. Kerry Kusiak, Director of Community Development Page 5 City of La Mesa
23029kal
99900.000.003
• Phase 2 – the budget amount needed for the cost of monitoring the affordable housing projects/units on an annual recurring basis
The Phase 1 and Phase 2 budget allowances by task are shown below.
Description of Tasks Phase 1 Budget Phase 2 Budget
Frequency of Tasks
One-Time
Set-Up
Annual
Monitoring
Task #1: Gather and Summarize Documentation $7,500 $0
Task #2: Review Tenant Income Levels $7,000 $3,500
Task #3: Determine Status of Project Compliance $9,000 $3,000 Task #4: Report Findings $10,500 $3,000
Task #5: Compliance Monitoring Fee $6,000 $0
Subtotal $40,000 $9,500
Optional Task #6: Determine Eligibility of Prospective Homebuyers $7,500 $3,500 Optional Task #7: On-Site Tenant Income Verification $10,000 $6,500 Optional Task #8: Residual Receipts Monitoring $6,000 $4,500 Total $63,500 $24,000
As new projects come on line, we anticipate an incremental budget requirement per project of $3,000 to $4,500 for the one-time set-up and $2,000 to $3,500 for annual monitoring (range reflects variation in number of affordable units per project).
IV. SCHEDULE
KMA is prepared to begin work immediately upon authorization and receipt of project documents and other background data. We estimate 180 calendar days to complete the Phase 1 work, subject to timely coordination with City staff and property owners/managers throughout the process.
We look forward to the opportunity to work with you on this important effort. Please let us know if we can provide further clarification regarding our approach.
Sincerely,
KEYSER MARSTON ASSOCIATES, INC.
Paul C. Marra
Mr. Kerry Kusiak, Director of Community Development Page 6 City of La Mesa
23029kal
99900.000.003
KEYSER MARSTON ASSOCIATES, INC.
PUBLIC SECTOR HOURLY RATES
Directly related job expenses not included in the above rates are: auto mileage, parking, air fares, hotels and motels, meals, car rentals, taxies, telephone calls, delivery, electronic data processing, graphics and printing. Directly related job expenses will be billed at 110% of cost.
Monthly billings for staff time and expenses incurred during the period will be payable within thirty (30) days of invoice date.
* Rates for individuals in these categories will be increased by 50% for time spent in court testimony.
2022/2023
CHAIRMAN, PRESIDENT, MANAGING PRINCIPALS* $305.00
SENIOR PRINCIPALS* $295.00
PRINCIPALS* $275.00
MANAGERS* $245.00
SENIOR ASSOCIATES $205.00
ASSOCIATES $185.00
SENIOR ANALYSTS $170.00
ANALYSTS $145.00
TECHNICAL STAFF $105.00
ADMINISTRATIVE STAFF $90.00
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: July 25, 2023
SUBJECT: Report on the La Mesa Library Expansion Feasibility Study
ISSUING DEPARTMENT: CITY MANAGER’S OFFICE
SUMMARY:
Issues:
Staff recommends that the City Council receive the Library Expansion Feasibility Study and consider providing policy direction to staff regarding next steps? Recommendation:
Staff recommends the City Council receive the Library Expansion Feasibility Study and provide policy direction to staff regarding next steps.
Fiscal Impact:
The La Mesa Library Expansion Feasibility Study includes the analysis and feasibility of three design options for expanded library services that vary in cost.
The fiscal impact to the City is dependent on which design option, if any, is pursued and available funding sources for the project.
City’s Strategic Goals:
Continue to improve high quality municipal services
BACKGROUND:
At the July 27, 2021 City Council meeting, the Council approved the formation of a Library Task Force for the purpose of reviewing options and recommending a method to expand the La Mesa Branch of the San Diego County Library (La Mesa Branch). At the meeting, City Council directed staff to create a Task Force to research options for
Report to Mayor and Councilmembers
Date: July 25, 2023
Page: 2 of 5
expanding the La Mesa Branch commensurate to the community’s size and needs and recommend a course of action to the City Council.
The Task Force began meeting in November 2021, and consisted of three at-large members and members from the San Diego County Library, Friends of the La Mesa Library, a faith-based/non-profit organization, and the education community. In its ensuing meetings, the Task Force received a presentation regarding the San Diego County Library’s efforts, including needs analysis criteria and operational considerations based on current standards. Using this information, the Task Force discussed and drafted recommendations. The Task Force concluded its last meeting in February of 2022 by adopting formal recommendations for the City Council to consider. The recommendations were as follows:
1. Retain a qualified consultant to prepare a Library Needs Assessment and Feasibility Study as a course of action to evaluate the existing library facility, operations, growth potential, and funding options to expand the La Mesa Branch in a four to five-year timeframe. The Library Task Force recommended that the Facility Needs Assessment and Feasibility Study include the following components:
A. Evaluate overall capacity for children and teen programs, community programs, and space needs for public meetings, computer/printer usage, staff work, quiet study/reading area, and outdoor events.
B. Conduct community engagement that includes various segments of the La Mesa population including children, teens, and non-English speaking residents.
C. Utilize the Needs Assessment completed by the County of San Diego Library in 2020 as a resource and consult with the County of San Diego La Mesa Library to assess facility needs.
2. The Library Needs Assessment and Feasibility Study process would provide additional information regarding the optimum facility size to accommodate current and future growth of library programs and operations and estimate the potential development of two possible scenarios:
A. Expanding the current library by constructing a second-floor mezzanine and/or exploring options to expand into a portion of the existing post office space. Developing potential alternative configurations to the library floor plan to provide additional space for programs and services including the potential use of outdoor space.
B. In partnership with the County of San Diego, exploring the option of constructing a new library facility on the site identified in the 2016 Civic
Report to Mayor and Councilmembers
Date: July 25, 2023
Page: 3 of 5
Center Feasibility Study or an offsite location either as a public project or a public-private partnership.
Feasibility Study Elements:
A. Identifying potential sources of funding including public financing, corporate and philanthropic grants, and public/private partnerships as well as discussing funding constraints and impediments.
B. Developing a financial feasibility analysis based on the two potential development scenarios.
3. Utilizing the results of the Library Needs Assessment and Financial Feasibility Study, the City Council would have the option to allocate funding for a potential future capital project and direct staff to retain a qualified architect and construction contractor to develop the preferred option.
At the March 22, 2022 City Council meeting, the City Council approved funding to contract with a consulting firm to prepare a Needs Assessment and Financial Feasibility Study (Study) for the La Mesa Branch. In April 2022, the City advertised a Request for Proposals (RFP 22-14) and Roesling Nakamura Terada Architects, Inc. (RNT) was selected as the most qualified consulting firm to perform the Study.
DISCUSSION:
In following with the Task Force recommendation and City Council direction, the scope of the Study included:
Expansion of existing library facilities to include community spaces Improved adult’s, children’s, and staff spaces
Reorganization of programs
Increased square footage commensurate with the community’s needs To assist with the study, a scientifically valid survey of La Mesa residents was commissioned to seek input regarding the need for library amenities/facilities, services that are most important to provide, and programs residents currently use and value.
The Study considers three design options for remodel, expansion, or new construction to expand library services based off a 15,000 square foot library template from the San Diego County Library Master Plan, which was referenced in the Study to provide guidance for library renovation or new construction. Considerations were also based on the survey referenced above, library staff input, City input, and professional architectural judgements by RNT. The Study also identifies potential funding sources and
Report to Mayor and Councilmembers
Date: July 25, 2023
Page: 4 of 5
development scenarios such as collaborative opportunities with the County of San Diego, a public-private partnership, private donations, and the possibility of a bond measure. The Study is attached to this report as Attachment A for reference.
Below is an overview of the three-design options:
(Above) The three design options presented in the La Mesa Library Feasibility Study Option 1: Vertical Expansion – This option adds a second level to the existing footprint of the library. With this option, a number of staff and service spaces remain functional, notably the location of the lobby and restrooms. The addition of an elevator and two separate egress stairs comes with the addition of the second floor. As a second-floor program space, a community room can have controlled access and acoustic separation from the main library. An exterior patio space is possible on the second floor as well.
Further design for this option should consider the structural impacts of a second level on the existing framing and foundation. This design option results in a 16,176 square foot library at an estimated cost of $7,285,157.
Option 2: Horizontal Expansion – This option expands the library into the existing and adjacent United States Postal Service (Post Office) office. As with option 1, a number of existing staff and service spaces are able to remain functional, but the lobby and restrooms are relocated to support the community room. The Post Office entrance is
Report to Mayor and Councilmembers
Date: July 25, 2023
Page: 5 of 5
utilized in this option and the existing library entrance is reassigned to an exit-only function. Further design for this option would need to consider impacts to the brace frame, particularly at the exterior poet’s patio space, and potential structural solutions to removing existing columns throughout the Post Office to open the floor plan. Option 2 would require the Post Office to consent to relocation and a new location would need to be identified. This design option results in a 16,138 square foot library at an estimated cost of $5,878,571. It is important to note that relocation costs associated with the Post Office are unknown and not factored into the cost estimate.
Option 3: New Building – This option includes the design and construction of a new library facility at the northwest corner of Allison Avenue and Spring Street. This location engages the existing transit hub and connects circulation with a breezeway lobby that can open and close with the operation hours of the library. The exterior patio spaces face inward to promote connection to the larger Civic Center area. This option could be designed with uses on top of the library, such as offices, apartments, or uses related to the Civic Center site. This design option results in a 16,444 square foot library at an estimated cost of $13,842,645. The cost estimate only includes the library space, not any additional uses above.
CONCLUSION:
Staff recommends the City Council consider design options for expanded library services in the City of La Mesa and provide policy direction to staff on next steps. The preferred design option will likely have an impact on the next phase of the Civic Center revitalization. The relocation of the Post Office in Option 2 could be incorporated into a new Civic Center project . The location of Option 3 has been identified as a potential location for office space, housing and parking.
Reviewed by: Respectfully submitted by:
______________________ ________________________
Greg Humora Amanda Lee
City Manager Assistant City Manager
________________________
Lyn Dedmon
Assistant to the City Manager
Attachments: A. La Mesa Library Feasibility Study
LA MESA LIBRARY FEASIBILITY STUDY
for the CITY OF LA MESA
19 July 2023
Figure 1a. Interior and exterior photographs of the existing La Mesa Library facility located on the corner of University Avenue and Allison Avenue in the City of La Mesa. 2 RNT Architects
Executive Summary
Existing Conditions & Interviews
Criteria
Survey summary & Findings
Schematic Plans & Cost Estimates
Benefits and Drawbacks
Glossary of Library Spaces
Appendices
• Appendix 01 -
• Appendix 02 -
Table of Contents
4 8
10 14
16 33
34 36
37 147
01 02
03 04
05 06
i
ii
3 Community Survey
Findings Report
ROM / Opinion of
probable Cost
RNT Architects
(Above) Exterior walk between the Existing City Hall (top) and the existing Library. Interior photographs of the book stack area with the high ceiling.
RNT Architects
01 Executive Summary
4 City of La Mesa
Executive Summary
La Mesa Library feasibility study is a report that is a part of the City of La Mesa’s effort to assess and
improve the existing La Mesa Civic center and
library facility. This document presents a preliminary
analysis for a meaningful, quality library service.
Overview of schematic options
La Mesa City Library is dedicated to supporting
its communities and neighbors, enhancing its
community outreach and library services, and
committed to sustainable solutions as good
stewards of tax dollars. Improvements to the existing
library facility will increase future capacity and
address inequities and lacking amenities.
The scope of this feasibility study was expansion
of existing library facilities to include community
spaces, improved Adult’s, Children’s, and Staff
spaces, reorganization of programs and increased
footage. The feasibility study recommends
considerations for remodel, expansion, or new
construction to increase square footage of library
space via three options. Recommendations
were fashioned based on previous Masterplan
study, surveys, Library staff input, city input, and
professional architectural judgements by Roesling
Nakamura Terada Architects (RNT).
The 3 options of the feasibility study were based
off a 15,000 SF library template from the SDCL
Masterplan, and include:
• Option 1: Vertical expansion - 10,373 SF of
renovated interior space and 5,803 SF of vertical
expansion. Second level addition for community
spaces, expanded staff area, study rooms and
patio.
$7,285,157 (As per 06/25/2023 cost estimate by
Hunter Pacific Group)
• Option 2: Horizontal expansion - 9,743 of
renovated interior space and 6,395 SF of
renovated expansion to the connected
United States Postal Service. Expansion to host
community spaces, expanded staff area, study
rooms and patio.
$5,878,571 (As per 06/25/2023 cost estimate by
Hunter Pacific Group)
Option 3: New Library
Axonometric views of New Library Structure for La Mesa
Civic Center
(Above) Color-coded axonometric views. For color
legend, refer to Adjacency Prototype Diagram for a
15,000 SF library on page 11 & Section 03 Schematic
Plans & Cost Estimates.
Option 1: Vertical expansion
Axonometric view of new Level 2 addition
Option 2: Horizontal expansion
Axonometric view of United States Postal Service
Expansion
RNT Architects
01 5
La Mesa Library Feasibility Study
In coordination with San Diego County Library, the
city has identified the following funding sources
potential:
1. Public-Private Partnership:
Public-private partnerships (PPPs) are a mechanism
for government to procure and implement public
infrastructure and/or services using the resources
and expertise of the private sector. Where govern-
-ments are facing ageing or lack of infrastructure
and require more efficient services, a partnership
with the private sector can help foster new solutions
and bring finance.
PPPs combine the skills and resources of both the
public and private sectors through sharing of risks
and responsibilities. This enables governments to
benefit from the expertise of the private sector,
and allows them to focus instead on policy,
planning and regulation by delegating day-to-day
operations.
• Option 3: New Library - 16,444 SF of new facility
construction. Proposal for new building on
existing civic center lot. Existing library structure
to be repurposed as part of the city of
La Mesa’s city center.
$13,842,645 (As per 06/25/2023 cost estimate by
Hunter Pacific)
All options will include site improvements such as
new parking lot striping, ADA accommodations and
updated landscaping.
Cost Estimate
Hunter Pacific’s approach towards the Rough
Order of Magnitude cost Plans are based primarily
on the Capacity Factor Method and other
parametric estimating techniques combined with
the overall gross square foot of the impacted
project area. Quantities are generally based on
gross square footage, organized in a systems-type
work-breakdown-structure with-in the guidelines
of CSI Divisions or UNIFORMAT, and coupled with
wholistic unit prices meant to encompass overall
system costs which are inclusive of all elements that
makeup a system.
Schedule of cost breakdown:
Option 1 - Vertical Expansion
$7,285,157
Option 2 - Horizontal Expansion
$5,878,571
Option 3 - New Library
$13,842,645
Potential funding sources statement
Executive Summary Continued
(Above) Existing interior lobby at the La Mesa Library
01 Executive Summary
6 RNT Architects
Feasibility Study summary conclusions
RNT concludes the feasibliity study by
summarizing the three options for each of the specific
scenario.
• Option 1: Vertical expansion
Option 1 expansion occurs within the existing
footprint of the La Mesa Library with the addition
of a second story.
• Option 2: Horizontal expansion
Post Office Expansion within existing Library facility
is the most cost effective option. Library programs
lie on a single level as a one-story library building.
• Option 3: New Library
This option effectively addresses future capacity
enhancements at the building level while also
acknowledging the importance of equitable
access to quality library services. Option 3 incorporates pedestrian paths and open spaces to establish a
strong connection between the Civic Center and the
city of La Mesa.
2. City Bond Measures:
A type of public financing tool used by local
governments to raise funds for specific projects or
initiatives without relying solely on tax revenue or
existing funds.
3. Private Donations
4. Collaborating with the County to establish a
branch of the San Diego County Library (SDCL) within
the City.
(Above) Exterior of the entrance to the La Mesa United
States Postal Servic office.
01 However, Option 2 is contingent on whether the
existing United States Postal Service office is willing to relocate. Hence, additional relocation costs will
need to be addressed.
Executive Summary
RNT Architects 7
Existing Conditions
Figure 1c. Building Data Matrix
Existing Conditions
The La Mesa Branch of the San Diego County
Library system is located on the corner of University
Avenue and Allison Avenue in the City of La Mesa.
The library has been situated on University Avenue
since 1915 and within the Civic Center site since
1957, though in different buildings during this period.
The County of San Diego entered into a 40-year
lease agreement with the City of La Mesa on
November 3, 2005 for library space. In 2008, both
the County Library and U.S. Postal Service moved
into the new existing La Mesa Library building
designed by Leach Mounce Architects (Figure 1a &
1b).
The following are descriptions of the building based
on review of the 2008 construction drawings.
Architecture
The building’s exterior is sand plastered EIFS painted
off-white and beige tones with a stone wainscot.
The tiled gable and shed roofs break up the
volumes of the building. Multiple, large arched
windows and clerestories flood light into the doubleheight library space. The tallest portion of the building was designed to function as a clock tower
(however the clock tower was not constructed).
The building has similar features to the neighboring
Police Department.
Structural
The structural system includes a concrete slab-ongrade foundation with 6” exterior metal stud walls.
There are interior HSS columns and braced frames
throughout the building, with HSS trusses spanning
the main library space.
Mechanical
HVAC equipment is hidden from view within a
lowered mechanical well at the midpoint of the
roof, from which the library is supplied via exposed,
hanging ductwork. Four rooftop units serve the
library and another four serve the post office.
02 Operating Agreement
November 3, 2045
N/A
N/A
15 years
Type II w/ automatic
sprinkler system
16,873 SF
10,373 SF
6,500 SF
July 1, 2008
1-story w/ top of roof at 36’-4”
2001
Downtown Village
Rent
Expiration
Facility Condition Index
Tenure
Building Age (2023)
Construction Type
Gross Building Area
Library (GSF)
Post Office (GSF)
Building Stories/Height
California Building Code
Specific Plan Area
Acquired
Construction Date
Plumbing
The library’s two staff toilet rooms are adjacent to
the post office’s two staff toilet rooms, separated
by a demising wall. The library additionally has two
public toilet rooms, a custodial mop sink, and a
small kitchenette in the staff lounge.
Electrical
The two tenants share a main electrical room
with one main switchboard and two separate
switchboards for each tenant. Fiber optic connects
the building to an SDG&E transformer and AT&T
pedestal along Allison Avenue. The Cox CATV
pullbox is situated adjacent to the fiber optic
pullbox within the library’s designated parking lot.
8 City of La Mesa
RNT Architects
Existing Conditions
Figure 1b. Existing site conditions
Figure 1c.
The 2016 Civic Center
Feasibility study outlines
the establishment of
a new City Hall and a
new Event Space in the
northern section of the La
Mesa Civic Center while
maintaining the existing
buildings as is. Additionally,
the plan suggests
allocating parking facilities
in the southern area of the
Civic Center.
The La Mesa Library
Feasibility study aligns with
the findings of the 2016
Civic Center Feasibility
study and offers solutions
that are in accordance
with its recommendations.
02 La Mesa Police Department Existing Parking Lot
Heartland Fire and Rescue
La Mesa Library
La Mesa City Hall
Allison Ave.
University Ave.
Spring St.
University Ave.
N
9 La Mesa Library Feasibility Study
RNT Architects
Marquee (top), Adjacent Trolley line (bottom)
10 City of La Mesa
03 RNT Architects
Criteria
03 Criteria
The City of La Mesa is currently in an operating
agreement contracted in 2008 with the San Diego
County Library for use of an 11,108 square foot
building and site for library services. It is possible
to negotiate space from the adjacent Post Office
to increase the library size and provide a muchneeded community room at this branch. Otherwise, The San Diego County Library (SDCL) Master plan
recommends to increase the library to 15,000
square feet minimum by constructing a new library
facility and parking on County-owned land.
As per the SDCL Master Plan Template (2016)
for a medium sized library(15,000 SF), the library
should have dedicated secondary spaces such as
homework centers, study rooms, conference rooms
etc. Primary spaces such as the childrens’, teens’,
adults’, community and great room increase and
with that adequate staff space and security also
increases. Community rooms are accessed through
the lobby for potential after-hours use, where the
lobby can be closed via rolling gate. A Friends of
the Library bookstore is included and accessed
from the entry plaza only.
New Library construction, additions or renovations
should refer to the adjacency diagram templates
for targeted minimum sizing of program spaces.
At minimum, a 2,000 SF community room shall be
provided. When new construction is not possible
on County-owned land, modifications can be
considered such as: a) the demolition of existing
building and subsequent replacement construction,
b) additions to the existing building to increase
functionality, or c) renovations to the existing square footage.
As per the SDCL Master Plan, the following are
recommended to be visited in-depth when
considering any library renovation or new
construction:
• Utilize the template adjacency diagram sizings
to internally assess library space required and
adjust based on population size and community
needs for site selection and feasibility purposes.
• Prioritize land that is already owned by the
County or has already gone through the CEQA
process.
• Prioritize lot sizes large enough to
accommodate outdoor programming (e.g.,
Entry plaza, poet’s patio, reading garden/
porch, or program amphitheater), building
expansion, and ample parking.
11 La Mesa Library Feasibility Study
RNT Architects
LA MESA LIBRARY FEASIBILITY STUDY
14 FEB 2023
-
TEEN AREA
255 SF
0 SF
512 SF
JANITORIAL
ADULT SPACE
EXISTING
249 SF
STAFF WORKROOM
ADULTS
CHILDRENS
TEENS
STAFF
SERVICE
PROTOTYPE
AREA (GSF)
500 SF
200 SF
2,000 SF
2,000 SF COMMUNITY ROOM
LOBBY
LIBRARY PROGRAM AREA (GSF)
950 SF
LOBBY
COMMUNITY
200 SF CONFERENCE ROOM
300 SF MALE TOILET
300 SF FEMALE TOILET
150 SF SERVING ROOM
200 SF STORAGE ROOM
50 SF IDF / AV CLOSET
1,000 SF
2,400 SF
1,016 SF
0 SF
0 SF
0 SF
0 SF
382 SF
3,000 SF
450 SF LIVING ROOM
150 SF STUDY ROOM 1
150 SF STUDY ROOM 2
150 SF STUDY ROOM 3
100 SF VET CONNECT
108 SF
2,891 SF
406 SF
41 SF
0 SF
GREAT GREAT ROOM / MARKETPLACE ROOM 1,600 SF
300 SF HOMEWORK CENTER
MAKERSPACE
400 SF
2,500 SF
200 SF SERVICE DESK (REFERENCE DESK)
900 SF STORYTIME AREA
900 SF DISCOVERY ZONE
1,000 SF STUDY / CRAFTS AREA
50 SF STORAGE
70 SF ALL GENDER TOILET
3,000 SF
80 SF SERVICE DESK (REFERENCE DESK)
150 SF TEEN STUDY ROOM 1
150 SF TEEN STUDY ROOM 2
800 SF
100 SF MANAGER'S OFFICE
130 SF STAFF STORAGE
120 SF DATA / IDF
130 SF STAFF BREAKROOM
70 SF STAFF TOILET
1,500 SF
FRIENDS
DGS
300 SF PUBLIC SPACE
100 SF STORAGE / PROCESSING
100 SF
100 SF DGS STORAGE
100 SF
15,300 SF TOTAL GROSS AREA:
TOTAL GROSS AREA:
- ELECTRICAL / MECHANICAL
- CORRIDOR
24 SF
0 SF
300 SF PUBLIC PCS
269 SF
0 SF
90 SF
939 SF
0 SF
0 SF
1,298 SF
216 SF
0 SF
0 SF
216 SF
280 SF
720 SF
69 SF
118 SF
191 SF
144 SF
1,522 SF
0 SF
0 SF
9,855 SF
10,373 SF
47 SF
289 SF
182 SF
518 SF
0 SF
1,920 SF
0 SF
0 SF
0 SF
0 SF
1,920 SF
3,601 SF
561 SF
03 Criteria
Existing La Mesa Library Facility and
recommendations
This feasibility study uses the San Diego County
Libraries’ template adjacency diagram for a 15,300
gross square foot library (informally referred to as
15,000 GSF), shown on the right side of page 9, as
the target size and spatial layout for the future of
the La Mesa branch library.
Comparing only the spaces that exist at present,
the La Mesa branch library is a close reflection
of the San Diego County Libraries’ template
adjacencies diagram. However, the branch is
without any dedicated, communal meeting
spaces, homework center, dedicated study rooms,
or an exterior reading space (“Poet’s Patio”).
Corresponding to the adjacencies diagram, the
Program Chart to the right identifies a total list of all spaces which are missing from the existing library,
noted with “0 square feet.”
In addition to spaces missing, the branch is
undersized compared to the prototype. In its
current configuration, it is unlikely that the library
will be able to achieve the program and size of
the prototype with planned renovation for creative
storage or furniture solutions alone.
It is recommended for the library to increase in
size to meet the medium-sized library template
program.
Refer to Section 05 Schematic Plans & Cost
Estimates for schematic options to increase branch
size.
(Above) Existing Friend of the Library space.
12 City of La Mesa
RNT Architects
(E) U.S. POSTAL SERVICE
7,200 SF
EXISTING
LEVEL 1
1652 SF
ADULTS
2891 SF
GREAT ROOM,
MARKETPLACE
561 SF
PUBLIC PCS
939 SF
STUDY/CRAFTS
249 SF
FEMALE TOILET
255 SF
MALE TOILET
512 SF
LOBBY
382 SF
FRIENDS
216 SF
TEENS
141 SF
STAFF OFFICE 2
139 SF
STAFF OFFICE 1
214 SF
MAIN ELEC. ROOM
720 SF
STAFF WORKROOM
41 SF
MAKERSPACE 38 SF
FIRE RISER ROOM
191 SF
STAFF LOUNGE
61 SF
T/C
69 SF
STAFF STORAGE
80 SF
STAFF TOILET
182 SF
CORRIDOR
64 SF
STAFF TOILET
47 SF
JANITOR
57 SF
TELE CLOSET
37 SF
MECH. WELL ACCESS
90 SF
DISCOVERY ZONE
PROTOTYPE DIAGRAM
MIN. 15,000 SF
108 SF
SERVICE DESK
24 SF
FRIENDS STORAGE
269 SF
STORYTIME
268 SF
ADULTS
EXISTING FLOOR PLAN
A-2
NORTH
0 20 40 60
03 Criteria
TEMPLATE DIAGRAM
MIN. 15,000 SF
EXISTING LIBRARY
LEVEL-1
(Above-left) Existing La Mesa Library Level-1 Floor
plan. The Library shares the building with United
States Postal Service office.
(Above-right) Template diagram for a 15,000 SF
library template from San Diego County Library
Master Plan 2016.
13 La Mesa Library Feasibility Study
RNT Architects
04 Survey & Findings
Survey
2023 City of La Mesa Parks, Recreation & Library
Needs Assessment
Key Survey Findings - Library
• Most residents (82%) have a library card for the
San Diego County Library.
• Two out of three residents (66%) have a need to
access free reading or entertainment materials
• The three roles and services that residents think
are most important for the library to provide,
are:
• Seventy-one percent (71%) of residents use
books provided by the La Mesa Branch Library,
78% of residents are aware but do not use the
public computers/laptops, 67% of residents are
not aware that State Park Passes are offered or
Tech Connect Kits (62%).
• Nearly half (49%) of residents use the find and
request materials and 39% use eBooks and
digital Audio-books provided by the La Mesa
Branch Library, 52% of residents are aware
but do not use/access digital magazines and
newspapers, 76% of residents are not aware
that genealogy research databases and live
virtual tutoring (k-12) are offered (74%).
• Seventeen percent (17%) of residents use the
summer reading programs and art/music events
offered by the La Mesa Branch Library, 58% of
residents are aware but do not use the children
and Teen literacy programs, and 73% of residents
were not aware of Library High School or fitness and
wellness classes (69%) were not offered.
Library Amenities/Facilities - Needs
ETC Institute was able to estimate the number
of households in La Mesa that had the greatest
“unmet” need for library amenities/facilities. The
top four library amenities/facilities with the highest
percentage of households whose needs are
currently being partly met or not met are listed
below:
Library Amenities/Facilities - Importance
In addition to assessing the needs for each
amenity/facility, ETC Institute also evaluated the
importance that households placed on each one.
The City of La Mesa is seeking input from residents to
help in the planning of future park, recreation and
library facilities, services, and programming.
A survey was commissioned as part of this study to
receive scientifically valid input from residents. ETC
conducted the survey. Refer to appendix for the
Community Survey Findings Report
1. Support for education and literacy for
children, teens, and adults (60%)
2. Provide resources for reading/listening/
viewing (43%)
3. Provide quiet places for reading and
individual study (34%)
1. Indoor event space (5,907 households)
2. Outdoor event or study space (4,880
households)
3. Meeting rooms (4,408 households)
4. Quiet study spaces (4,254 households)
(Above) Estimated number of households whose needs for
Library Amenities/Facilities are being Partly met or Not met 14 City of La Mesa
RNT Architects
04 Survey & Findings
1. Access to free reading or entertainment
materials (57%)
2. Children’s reading and event area (33%)
3. Public Wi-Fi (28%)
4. Indoor event space (24%)
Library Amenities/Facilities - Investment
The Priority Investment Rating (PIR) was developed
by ETC Institute to provide organizations with an
objective tool for evaluating the priority that should
be placed on Parks and Recreation investments.
Details regarding the methodology for this analysis
are provided in survey ‘2023 City of La Mesa Parks,
Recreation & Library Needs Assessment’ Findings
Report.
Based on the Priority Investment Rating (PIR), the
library amenities/facilities that were rated as high
priorities for investment are listed below.
Based on the sum of households’ top four
choices, the top four most important amenities/
facilities to households are listed below.
For full ETC Survey ‘2023 City of La Mesa Parks,
Recreation & Library Needs Assessment’ Findings
Report refer to appendix pg. 37.
Based on the Priority Investment Rating (PIR),
the library amenities/facilities that were rated as
medium priorities for investment are listed below.
1. Indoor event space
2. Children’s reading and event area
3. Outdoor event or study space
1. Access to free reading or entertainment
materials
1. Meeting rooms
2. Public Wi-Fi
3. Tutor/Homework spaces
4. Teen study area
(Above) Amenities/Facilities that are most important to La Mesa Households
(Above) Priority Investment Rating: Library Amenities/
Facilities
15 La Mesa Library Feasibility Study
RNT Architects
05 Schematic Plans & Cost Estimates
Schematic Options
Three schematic options were developed to increase
the branch size.
While the first two options studied the feasibility of
expanding at the current library facility, the third
option studied a new facility of which the first two
options could be compared against in cost. The total
gross square footage target for each option was
15,300 GSF.
Option 1 - Vertical Expansion
This option adds a second level to the existing
library facility.
Option 2 - Horizontal Expansion
This option expands the library into the
existing and adjacent United States
Postal Service Office.
Option 3 - New Facility
This option builds a new library facility in
the adjacent parking lot.
16 City of La Mesa
RNT Architects
ALLISON AVENUE
SPRING STREET
UNIVERSITY AVENUE
UNIVERSITY AVENUE
OPTION 2
OPTION 1 OPTION 3
- ADD A SECOND LEVEL TO THE EXISTING LIBRARY
- EXPAND LIBRARY INTO THE EXISTING POST OFFICE
- BUILD A NEW LIBRARY FACILITY IN THE ADJACENT PARKING LOT OPTION 1
OPTION 2
OPTION 3
(E) CITY HALL
(E) POLICE DEPT.
(E) FIRE STATION
LA MESA LIBRARY FEASIBILITY STUDY EXISTING CIVIC CENTER SITE 14 FEB 2023 NORTH A-1
0 80 160 240
(Above) The three design options presented in La Mesa Library Feasibility Study 05 Schematic Plans & Cost Estimates
17 La Mesa Library Feasibility Study
RNT Architects
LA MESA LIBRARY FEASIBILITY STUDY
14 FEB 2023
-
TEEN AREA
JANITORIAL
ADULT SPACE
OPTION 1
STAFF WORKROOM
ADULTS
CHILDRENS
TEENS
STAFF
SERVICE
PROTOTYPE
AREA (GSF)
500 SF
200 SF
2,000 SF
2,000 SF COMMUNITY ROOM
LOBBY
LIBRARY PROGRAM AREA (GSF)
950 SF
LOBBY
COMMUNITY
200 SF CONFERENCE ROOM
300 SF MALE TOILET
300 SF FEMALE TOILET
150 SF SERVING ROOM
200 SF STORAGE ROOM
50 SF IDF / AV CLOSET
1,000 SF
2,400 SF
3,000 SF
450 SF LIVING ROOM
150 SF STUDY ROOM 1
150 SF STUDY ROOM 2
150 SF STUDY ROOM 3
100 SF VET CONNECT
GREAT GREAT ROOM / MARKETPLACE ROOM 1,600 SF
300 SF HOMEWORK CENTER
MAKERSPACE
400 SF
2,500 SF
200 SF SERVICE DESK (REFERENCE DESK)
900 SF STORYTIME AREA
900 SF DISCOVERY ZONE
1,000 SF STUDY / CRAFTS AREA
50 SF STORAGE
70 SF ALL GENDER TOILET
3,000 SF
80 SF SERVICE DESK (REFERENCE DESK)
150 SF TEEN STUDY ROOM 1
150 SF TEEN STUDY ROOM 2
800 SF
100 SF MANAGER'S OFFICE
130 SF STAFF STORAGE
120 SF DATA / IDF
130 SF STAFF BREAKROOM
70 SF STAFF TOILET
1,500 SF
FRIENDS
DGS
300 SF PUBLIC SPACE
100 SF STORAGE / PROCESSING
100 SF
100 SF DGS STORAGE
100 SF
15,300 SF TOTAL GROSS AREA:
TOTAL GROSS AREA:
- ELECTRICAL / MECHANICAL
- CORRIDOR
300 SF PUBLIC PCS
255 SF
271 SF
939 SF
249 SF
1,714 SF
50 SF
200 SF
150 SF
2,400 SF
382 SF
100 SF
1,600 SF
406 SF
100 SF
300 SF
300 SF
24 SF
2,000 SF
500 SF
900 SF
584 SF
68 SF
500 SF
2,052 SF
150 SF
150 SF
800 SF
100 SF
1,000 SF
218 SF
118 SF
191 SF
144 SF
1,764 SF
59 SF
59 SF
14,703 SF
15,221 SF
47 SF
289 SF
182 SF
518 SF
134 SF
450 SF
134 SF
150 SF
100 SF
0 SF
3,008 SF
2,500 SF
(E) = AS EXISTING
(E)
(E)
(E)
(E)
(E)
(E)
(E)
(E)
(E)
(E)
2,040 SF
0 SF
RNT Architects
Schematic Plans & Cost Estimates
15,658 SF
16,176 SF
05 Option 1 - Vertical Expansion
This option adds a second level to the existing
library.
Schematic Floor Plans
A number of existing staff and service spaces are
able to remain functional for this option, notably
the location of the toilets at the lobby. The existing
Friends bookstore is also currently adequate to
serve a library of this size.
With the construction of a second level comes
the addition of an elevator and two separate
egress stairs. As a second level program space, the
community room can have controlled access and
acoustic separation from the main library for events.
It is important to note that the California Building
Code does not permit children’s spaces above
the ground level. This code implication, combined
with the need to separate the community spaces,
determined their placement.
An exterior patio space is possible on the second
level by renovating the flat roof in this location, the top of structure of which is currently lower than the
proposed second floor level.
This design option is slightly short of the required
minimum square footage and is without a
dedicated all gender toilet. Further design for
this option would need to consider the structural
impacts of a second level on the existing framing
and foundation.
18 City of La Mesa
UP
UP DN
DN
431 SF
LOBBY
2040 SF
ADULTS
500 SF
STORYTIME
900 SF
DISCOVERY ZONE
300 SF
PUBLIC PCS
1600 SF
GREAT ROOM,
MARKETPLACE
382 SF
FRIENDS
100 SF
VET CONNECT
450 SF
LIVING ROOM
150 SF
TEEN STUDY 1
300 SF
HOMEWORK CENTER
500 SF
TEENS
150 SF
TEEN STUDY 2
249 SF
FEMALE TOILET
255 SF
MALE TOILET
214 SF
MAIN ELEC. ROOM
38 SF
FIRE RISER ROOM
191 SF
STAFF LOUNGE
61 SF
T/C
68 SF
CHILDRENS STORAGE
80 SF
STAFF TOILET
182 SF
CORRIDOR
64 SF
STAFF TOILET
47 SF
JANITOR
57 SF
TELE CLOSET
37 SF
MECH. WELL ACCESS
584 SF
STUDY/CRAFTS
(E) U.S. POSTAL SERVICE
7,200 SF
24 SF
FRIENDS STORAGE
100 SF
STAFF OFFICE 1
100 SF
SERVICE DESK
59 SF
DGS STORAGE
100 SF
MAKERSPACE
OPEN TO BELOW
2000 SF
COMMUNITY ROOM
631 SF
POETS PATIO
271 SF
CONFERENCE ROOM
(E) MECHANICAL WELL
FLAT ROOF
446 SF
LOBBY
218 SF
STAFF STORAGE 1000 SF
STAFF WORKROOM
62 SF
LOBBY
150 SF
SERVING ROOM
50 SF
AV ROOM
200 SF
STORAGE ROOM
134 SF
STUDY ROOM 1
134 SF
STUDY ROOM 2
150 SF
STUDY ROOM 3
OPTION 1 - VERTICAL EXPANSION
A-3
NORTH
0 20 40 60
OPTION 1
LEVEL 1
OPTION 1
LEVEL 2
(Above) Option 1 - Vertical Expansion Level 1 and Level 2 floor plan. While the primary egress staircase occurs in the central Great Room, the secondary egress staircase is located within the existing tower structure south of the new Poet’s Patio.
RNT Architects
05 Schematic Plans & Cost Estimates
19 La Mesa Library Feasibility Study
LEVEL 1
0' - 0"
LEVEL 2
13' - 4"
3 A-4
COMMUNITY ROOM
DISCOVERY ZONE ADULTS LIVING ROOM
POETS PATIO
631 SF
LEVEL 1
0' - 0"
LEVEL 2
13' - 4"
3 A-4
17' - 6"
FRIENDS PUBLIC PCS
STAFF WORKROOM
GREAT ROOM,
MARKETPLACE
STUDY/CRAFTS
10' - 2"
9' - 10"
11' - 0"
LEVEL 1
0' - 0"
(E) U.S. POSTAL SERVICE
(E) MECHANICAL WELL
TEEN STUDY 1 TEENS
CONTINUED ON NEXT PAGE
LEVEL 1
0' - 0"
LEVEL 2
13' - 4"
2 A-4
1 A-4
STAFF WORKROOM COMMUNITY ROOM
GREAT ROOM, ADULTS LIVING ROOM
MARKETPLACE
9' - 2" 11' - 0"
CONTINUED ON PREVIOUS PAGE
HOMEWORK CENTER
SERVING ROOM
STUDY ROOM 1
LOBBY
OPTION 1 - BUILDING SECTIONS
A-4
LA MESA LIBRARY FEASIBILITY STUDY
14 FEB 2023
0 10 20 30
SECTION 1 SECTION 2
SECTION 3 SECTION 3 CONTINUED
RNT Architects
05 Schematic Plans & Cost Estimates
City of La Mesa
20 La Mesa Library Feasibility Study
RNT Architects
05 Schematic Plans & Cost Estimates
Cost Estimate
Option 1 - Second level addition
Cost per SF: $291.56
Direct cost: $4,716,353
Indirect Cost per SF: $127.18
Indirect Cost: $2,057,304
Escalation Rate: 7.55%
Escalation Cost per SF: $31.62
Escalation cost: $511,500
Total Cost per SF: $450.37
Total Cost: $7,285,157
Cost items:
Biggest impact cost items for ‘Option 1 - Vertical
Expansion’ are in ‘Division 09 - Finishes’ for ceiling, flooring, interior and exterior wall finishes, in ‘Division 23 - HVAC’ for upgrades to the existing HVAC
system, and ‘Division 05 - Metals’ for new structural
framing and decking required for the new level
and for supporting the new Poet’s Patio. A cost
unique to this option is in ‘Division 14 - Conveying
Equipment’ as an electric elevator cab for access
to the second level addition.
Cost Estimate for Option 1 - Vertical Expansion
ROM (Rough Order of Magnitude) Cost Plan is
provided by Hunter Pacific Group. Cost Estimate is
based on interior, air-conditioned spaces. Poet’s
patio, Staff Patio and other exterior patio spaces
are not included in Cost Estimate.
(Above) Option 1 - Vertical Expansion Level 1 and Option 1 - Vertical Expansion Level 2 axonometric
OPTION 1
LEVEL 2 FLOOR PLAN
OPTION 1
LEVEL 1 FLOOR PLAN
21 City of La Mesa
LA MESA LIBRARY FEASIBILITY STUDY
14 FEB 2023
OPTION 2 (OPTION 1 SIMILAR)
NORTHWEST AXONOMETRIC
OPTION 2 (OPTION 1 SIMILAR)
SOUTHEAST AXONOMETRIC
For Benefits and Drawbacks of each option, refer to Pg. 33 RNT Architects
05 Schematic Plans & Cost Estimates
OPTION 1
NORTHWEST AXONOMETRIC
OPTION 1
SOUTHEAST AXONOMETRIC
Development timeline for Option 1 will be based
on temporary library relocation and scheduling of
temporary library closure.
A brief development timeline may include:
Possible
location for
new windows
Location
of second
level is within
the existing
envelope
Development Timeline
3 months*
6 months*
3 months*
12 months*
3 months*
27 months*
* Approximate
1. Option Choice
La Mesa and RNT
Architects conclude
feasibility study and
choose an option
out of the three
options presented
2. Design and
Permitting
Construction
Documentations
and Permits are
collected
3. Relocation
Temporary
relocation of library
staff and services
to prepare for
construction and
temporary library
closure
4. Construction
5. Reinstatement
Permanent
reinstatement of
library staff and
services into library,
and opening of
New Library.
Total
22 La Mesa Library Feasibility Study
LA MESA LIBRARY FEASIBILITY STUDY
14 FEB 2023
-
TEEN AREA
JANITORIAL
ADULT SPACE
OPTION 1
STAFF WORKROOM
ADULTS
CHILDRENS
TEENS
STAFF
SERVICE
PROTOTYPE
AREA (GSF)
500 SF
200 SF
2,000 SF
2,000 SF COMMUNITY ROOM
LOBBY
LIBRARY PROGRAM AREA (GSF)
950 SF
LOBBY
COMMUNITY
200 SF CONFERENCE ROOM
300 SF MALE TOILET
300 SF FEMALE TOILET
150 SF SERVING ROOM
200 SF STORAGE ROOM
50 SF IDF / AV CLOSET
1,000 SF
2,400 SF
3,000 SF
450 SF LIVING ROOM
150 SF STUDY ROOM 1
150 SF STUDY ROOM 2
150 SF STUDY ROOM 3
100 SF VET CONNECT
GREAT GREAT ROOM / MARKETPLACE ROOM 1,600 SF
300 SF HOMEWORK CENTER
MAKERSPACE
400 SF
2,500 SF
200 SF SERVICE DESK (REFERENCE DESK)
900 SF STORYTIME AREA
900 SF DISCOVERY ZONE
1,000 SF STUDY / CRAFTS AREA
50 SF STORAGE
70 SF ALL GENDER TOILET
3,000 SF
80 SF SERVICE DESK (REFERENCE DESK)
150 SF TEEN STUDY ROOM 1
150 SF TEEN STUDY ROOM 2
800 SF
100 SF MANAGER'S OFFICE
130 SF STAFF STORAGE
120 SF DATA / IDF
130 SF STAFF BREAKROOM
70 SF STAFF TOILET
1,500 SF
FRIENDS
DGS
300 SF PUBLIC SPACE
100 SF STORAGE / PROCESSING
100 SF
100 SF DGS STORAGE
100 SF
15,300 SF TOTAL GROSS AREA:
TOTAL GROSS AREA:
- ELECTRICAL / MECHANICAL
- CORRIDOR
300 SF PUBLIC PCS
306 SF
300 SF
1,049 SF
306 SF
1,961 SF
50 SF
200 SF
245 SF
3,152 SF
300 SF
100 SF
1,600 SF
400 SF
100 SF
300 SF
300 SF
100 SF
2,657 SF
900 SF
80 SF
900 SF
1,000 SF
50 SF
70 SF
3,000 SF
500 SF
150 SF
150 SF
800 SF
100 SF
950 SF
130 SF
118 SF
191 SF
144 SF
1,633 SF
100 SF
100 SF
16,549 SF
17,203 SF
183 SF
654 SF
450 SF
1,703 SF
150 SF
150 SF
150 SF
100 SF
2,703 SF
2,500 SF
(E) = AS EXISTING
(E)
(E)
(E)
(E)
(E)
289 SF
182 SF
Schematic Plans & Cost Estimates
15,481 SF
16,138 SF
05 Option 2 - Horizontal Expansion
This option expands the library into the existing and
adjacent United States Postal Service office.
Schematic Space Plans
A number of existing staff and service spaces are
again able to remain functional for this option, but
the location of the lobby and toilets were relocated
to support the community room. This option utilizes
the post office entrance to the building and
reassigns the existing library entrance to an exit-only function.
This design option is able to achieve the required
minimum square footage for all associated program
spaces. Further design for this option would need to
consider impacts to the brace frame, particularly
at the exterior poet’s patio space, and potential
structural solutions to removing existing columns
throughout the post office to open the floor plan.
Note that with the expansion into the adjacent side
of the building brings a need for a new location for
the existing United States Postal Service office.
23 RNT Architects
City of La Mesa
1000 SF
STUDY/CRAFTS 70 SF
ALL GENDER TOILET
150 SF
STUDY ROOM 2
150 SF
STUDY ROOM 1
214 SF
MAIN ELEC. ROOM
1600 SF
GREAT ROOM,
MARKETPLACE
933 SF
POETS PATIO
2414 SF
COMMUNITY ROOM
953 SF
STAFF WORKROOM
1703 SF
ADULTS
130 SF
STAFF STORAGE
150 SF
TEEN STUDY 2
150 SF
TEEN STUDY 1
900 SF
DISCOVERY ZONE
100 SF
MAKERSPACE
500 SF
TEENS
150 SF
STUDY ROOM 1
100 SF
VET CONNECT
100 SF
STAFF OFFICE 1
38 SF
FIRE RISER ROOM
191 SF
STAFF LOUNGE
61 SF
T/C
80 SF
STAFF TOILET
182 SF
CORRIDOR
64 SF
STAFF TOILET
48 SF
JANITOR
60 SF
TELE CLOSET
39 SF
MECH. WELL ACCESS
900 SF
STORYTIME
LINE OF LOWER CEILING
AT (E) MECHANICAL WELL
50 SF
CHILDRENS STORAGE
50 SF
AV ROOM
450 SF
LIVING ROOM
300 SF
PUBLIC PCS
245 SF
SERVING ROOM
300 SF
FRIENDS
306 SF
MALE TOILET
306 SF
FEMALE TOILET
1049 SF
LOBBY
200 SF
STORAGE ROOM
300 SF
CONFERENCE ROOM
100 SF
FRIENDS STORAGE
135 SF
JANITOR
100 SF
DGS STORAGE
243 SF
SUB COMMUNITY
ROOM
300 SF
HOMEWORK CENTER
80 SF
CHILDRENS SERVICE
DESK
(E) HSS COLUMNS, TYPICAL
OPTION 2 - POST OFFICE EXPANSION
A-6
NORTH
0 20 40 60
OPTION 2
LEVEL 1
05 Schematic Plans & Cost Estimates
(Above) Option 2 - Horizontal Expansion Level 1 floor
plan. Red-dotted line divides the former location of
existing United States Postal Service Office, which is to be permanently relocated, from the former La Mesa Library
facility.
Expansion of Library into existing United States Postal Service office (E) La Mesa Library area (E) Former United States Postal Service Office area
RNT Architects 24
La Mesa Library Feasibility Study
05 Schematic Plans & Cost Estimates
City of La Mesa
RNT Architects 25
La Mesa Library Feasibility Study
LA MESA LIBRARY FEASIBILITY STUDY OPTION 2 - AXONOMETRIC 14 FEB 2023 A-8
OPTION 2
EXPAND LIBRARY INTO THE EXISTING POST OFFICE
NORTH
0 20 40 60
OPTION 2
EXPAND LIBRARY INTO THE EXISTING POST OFFICE
05 Cost Estimate for Option 2 - Horizontal Expansion
ROM (Rough Order of Magnitude) Cost Plan is
provided by Hunter Pacific Group.
Cost Estimate
Option 2 - Expand Library to existing United States
Postal Service Office
Cost per SF: $235.82
Direct cost: $3,805,740
Indirect Cost per SF: $102.87
Indirect Cost: $1,660,088
Escalation Rate: 7.55%
Escalation Cost per SF: $25.58
Escalation cost: $412,742
Total Cost per SF: $364.27
Total Cost: $5,878,571
Cost Estimate is based on interior, air-conditioned
spaces. Poet’s patio, Staff Patio and other exterior
patio spaces are not included in Cost Estimate.
Cost items:
Biggest impact cost items for ‘Option 2 - Expand
Library to existing United States Postal Service
Office’ are ‘Division 09 - Finishes’ for ceiling, flooring, interior and exterior wall finishes, in ‘Division 23 -
HVAC’ for upgrades to the existing HVAC system,
and in ‘Division 08 - Openings’ as interior doors,
storefront doors and windows throughout the
expansion.
The advantage of Option 2 over Option 1 and
Option 3 is that Option 2 adds 6,607 SF of renovated
expansion to give a total of 16,138 SF at $364.27 per
SF, giving the lowest total cost of $5,878,571 out of
all three options.
For option 2, relocation costs for the existing
United States Postal Service office will need to be
addressed.
(Above) Option 2 - Vertical Expansion Axonometric View
Schematic Plans & Cost Estimates
26 City of La Mesa
RNT Architects
Development timeline for Option 2 will be based
on permanent relocation of existing United States
Postal Service office and staff, and scheduling of
temporary library closure.
A brief development timeline may include:
Development Timeline
3 months*
6 months*
3 months*
12 months*
24 months*
* Approximate
1. Option Choice
La Mesa and
RNT Architects
conclude feasibility
study and choose
an option out of
the three options
presented
2. Design and
Permitting
Construction
Documentations
and Permits are
collected
3. Relocation
Permanent
relocation of
United States Postal
Service staff and
services to prepare
for library expansion
4. Construction
Total
LA MESA LIBRARY FEASIBILITY STUDY
14 FEB 2023
OPTION 2 (OPTION 1 SIMILAR)
NORTHWEST AXONOMETRIC
OPTION 2 (OPTION 1 SIMILAR)
SOUTHEAST AXONOMETRIC
05 Schematic Plans & Cost Estimates
LA MESA LIBRARY FEASIBILITY STUDY
14 FEB 2023
OPTION 2 (OPTION 1 SIMILAR)
NORTHWEST AXONOMETRIC
OPTION 2 (OPTION 1 SIMILAR)
SOUTHEAST AXONOMETRIC
OPTION 2
NORTHWEST AXONOMETRIC
OPTION 2
SOUTHEAST AXONOMETRIC
Location of
new Poet’s
Patio
Location
of new
Entrance
For Benefits and Drawbacks of each option, refer to Pg. 33 27 La Mesa Library Feasibility Study
RNT Architects
LA MESA LIBRARY FEASIBILITY STUDY
14 FEB 2023
-
TEEN AREA
306 SF
200 SF
820 SF
JANITORIAL
ADULT SPACE
OPTION 3
306 SF
STAFF WORKROOM
ADULTS
CHILDRENS
TEENS
STAFF
SERVICE
PROTOTYPE
AREA (GSF)
500 SF
200 SF
2,000 SF
2,000 SF COMMUNITY ROOM
LOBBY
LIBRARY PROGRAM AREA (GSF)
950 SF
LOBBY
COMMUNITY
200 SF CONFERENCE ROOM
300 SF MALE TOILET
300 SF FEMALE TOILET
150 SF SERVING ROOM
200 SF STORAGE ROOM
50 SF IDF / AV CLOSET
1,000 SF
2,400 SF
1,632 SF
50 SF
200 SF
150 SF
2,400 SF
300 SF
3,000 SF
450 SF LIVING ROOM
150 SF STUDY ROOM 1
150 SF STUDY ROOM 2
150 SF STUDY ROOM 3
100 SF VET CONNECT
200 SF
1,600 SF
400 SF
100 SF
300 SF
300 SF
GREAT GREAT ROOM / MARKETPLACE ROOM 1,600 SF
300 SF HOMEWORK CENTER
MAKERSPACE
400 SF
2,500 SF
200 SF SERVICE DESK (REFERENCE DESK)
900 SF STORYTIME AREA
900 SF DISCOVERY ZONE
1,000 SF STUDY / CRAFTS AREA
50 SF STORAGE
70 SF ALL GENDER TOILET
3,000 SF
80 SF SERVICE DESK (REFERENCE DESK)
150 SF TEEN STUDY ROOM 1
150 SF TEEN STUDY ROOM 2
800 SF
100 SF MANAGER'S OFFICE
130 SF STAFF STORAGE
120 SF DATA / IDF
130 SF STAFF BREAKROOM
70 SF STAFF TOILET
1,500 SF
FRIENDS
DGS
300 SF PUBLIC SPACE
100 SF STORAGE / PROCESSING
100 SF
100 SF DGS STORAGE
100 SF
15,300 SF TOTAL GROSS AREA:
TOTAL GROSS AREA:
- ELECTRICAL / MECHANICAL
- CORRIDOR
100 SF
2,000 SF
300 SF PUBLIC PCS
2,500 SF
900 SF
80 SF
900 SF
1,000 SF
50 SF
70 SF
3,000 SF
450 SF
2,000 SF
150 SF
150 SF
150 SF
100 SF
3,000 SF
800 SF
1,500 SF
100 SF
500 SF
150 SF
150 SF
950 SF
100 SF
130 SF
120 SF
130 SF
70 SF
100 SF
15,332 SF
100 SF
632 SF
380 SF
16,444 SF
05 Schematic Plans & Cost Estimates
Option 3 - New Building
Schematic Space Plans
This design option studied the form of a new facility
that embraces Allison Avenue and Spring Street.
This placement engages the transit hub and
connects circulation on the public right of way into
the Civic Center by means of a breezeway lobby
which library staff could open and close according
to the operating hours of the library. This provides
separate control of the community space and
the main library space. The exterior patio spaces
face inward to promote connection to the larger
Civic Center (Cost per square foot within the
Cost Estimate is based on interior, air-conditioned
spaces).
A number of program spaces could be designed
on top of the library, such as offices, apartments,
or other program related to the Civic Center. The
overall width of the library (north-south) is similar
to the typical width of an apartment building. The
Cost Estimate only includes the Library and does not
include the cost of any other program placed on
top of the Library.
(Above) Option 3 - New Building site diagram. This
proposal maintains street front on Allison Ave, occupies only 1 lot (North Lot is left for New City Hall and Event Space development which would complement the
current Master Plan (2016).
28 City of La Mesa
RNT Architects
900 SF
STORYTIME
2000 SF
ADULTS
300 SF
PUBLIC PCS
300 SF
HOMEWORK CENTER
1600 SF
GREAT ROOM,
MARKETPLACE
950 SF
STAFF WORKROOM
500 SF
TEENS
820 SF
LOBBY
2000 SF
COMMUNITY ROOM
900 SF
DISCOVERY ZONE
1000 SF
STUDY/CRAFTS
150 SF
STUDY ROOM 2
150 SF
STUDY ROOM 1 150 SF
1660 SF STUDY ROOM 3
POETS PATIO
700 SF
ENTRY PLAZA
300 SF
FRIENDS
150 SF
TEEN STUDY 2
200 SF
SERVICE DESK
306 SF
FEMALE TOILET
70 SF
ALL GENDER TOILET
200 SF
STORAGE ROOM
25 SF
FIRE RISER ROOM
100 SF
STAFF OFFICE 1
130 SF
STAFF LOUNGE
70 SF
STAFF TOILET
150 SF
SERVING ROOM
100 SF
MAKERSPACE
200 SF
CONFERENCE ROOM
306 SF
380 SF MALE TOILET
CORRIDOR
40' - 0"
MTDB
R/W
SPRING
STREET
ALLISON AVENUE
DATE AVENUE
EASEMENT
500 SF
COMMUNITY ROOM
PLAZA
700 SF
100 SF ENTRY PLAZA
VET CONNECT
450 SF
LIVING ROOM
150 SF
TEEN STUDY 1
120 SF
DATA/IDF
130 SF
STAFF STORAGE
OPTION 3
LEVEL 1
394 SF
STAFF PATIO
21' - 8"
80 SF
CHILDRENS SERVICE
DESK
50 SF
CHILDRENS STORAGE
100 SF
DGS STORAGE
100 SF
JANITOR
50 SF
AV ROOM
221 SF
386 SF MAIN ELEC. ROOM
MECHANICAL
100 SF
FRIENDS STORAGE
OPTION 3 - NEW FACILITY
A-9
NORTH
0 20 40 60
05 Schematic Plans & Cost Estimates
29 La Mesa Library Feasibility Study
RNT Architects
05 Schematic Plans & Cost Estimates
City of La Mesa
RNT Architects 30
La Mesa Library Feasibility Study
05 Schematic Plans & Cost Estimates
Cost Estimate for Option 3 - New Building
ROM (Rough Order of Magnitude) Cost Plan is
provided by Hunter Pacific Group.
Cost Estimate
Option 3 - New Building in adjacent parking lot
Cost per SF: $537.21
Direct cost: $8,833,900
Indirect Cost per SF: $234.33
Indirect Cost: $3,853,404
Escalation Rate: 9.11%
Escalation Cost per SF: $70.26
Escalation cost: $1,155,341
Total Cost per SF: $841.81
Total Cost: $13,842,645
Cost Estimate is based on interior, air-conditioned
spaces. Poet’s patio, Staff Patio and other exterior
patio spaces are not included in Cost Estimate.
Cost items:
Biggest impact cost items for ‘Option 3 - New
Building’ are in ‘Division 05 - Metals’ for structural
framing and decking, in ‘Division 08 - Openings’
for interior doors, storefront doors and windows, in
‘Division 09 - Finishes’ for ceiling, flooring, interior and exterior wall finishes, and in ‘Division 23 - HVAC’ for installation of new HVAC system.
LA MESA LIBRARY FEASIBILITY STUDY OPTION 3 - AXONOMETRIC 14 FEB 2023 A-11
OPTION 3
NORTH
0 20 40 60
BUILD A NEW LIBRARY FACILITY IN THE ADJACENT PARKING LOT Corner of
Allison Ave.
and Spring
St.
To parking
and to
center of La
mesa Civic
Center
(Above) Option 3 - New Building Level 1 Axonometric
View. An open, pedestrian path connects the transit
station and Spring St. (Prime Arterial road) to the heart of the civic center via an in inner-facing courtyard, and provides open and green spaces for pedestrians.
31 City of La Mesa
RNT Architects
OPTION 3 - NEW BUILDING
NORTHWEST AXONOMETRIC
OPTION 3 - NEW BUILDING
SOUTHEAST AXONOMETRIC
05 Schematic Plans & Cost Estimates
Development timeline for Option 3 will be based
on construction schedule of New Library Building
and the permanent relocation of existing La Mesa
Library facility and staff into new Library Building.
A brief development timeline may include:
Development Timeline
3 months*
6 months*
12 months*
3 months*
24 months*
* Approximate
1. Option Choice
La Mesa and
RNT Architects
conclude feasibility
study and choose
an option out of
the three options
presented
2. Design and
Permitting
Construction
Documentations
and Permits are
collected
3. Construction
4. Relocation
Permanent
relocation of
existing Library
facility and staff to
New Library Building
Total
For Benefits and Drawbacks of each option, refer to Pg. 33 32 La Mesa Library Feasibility Study
RNT Architects
06 Benefits and Drawbacks
BENEFITS DRAWBACKS COST
OPTION 1 -
Vertical Expansion
• Within existing building envelope
• Existing United States Postal Service office is to remain • Addition of second level adds much needed
community spaces and poet’s patio. This also allows
expansion of existing adult spaces, children’s spaces,
and staff areas.
• The community room can have controlled access and
acoustic separation from the main library for events.
• New elevator and 2 egress staircases are
required.
• Compresses the existing great space (existing is
a double story, grand space) into a single story
space with the addition of a second level.
• Further design for this option would need to
consider the structural impacts of a second level
on the existing framing and foundation.
$7,285,157
$5,878,571
$13,842,645
27 months
24 months
24 months
• Within existing building envelope
• All library functions remain on level 1. This allows library staff to maintain continuous visual oversight into all the functions.
• Expansion adds much needed community spaces and
poet’s patio. This also allows expansion of existing adult spaces, children’s spaces, and staff areas.
• The community room can have controlled access and
acoustic separation from the main library for events.
• Least expensive (construction cost of relocating post office unknown)
• Engages the transit hub and connects circulation on
the public right of way into the Civic Center.
• The community room can have controlled access
and acoustic separation from the main library for
events.
• A number of program spaces could be designed on
top of the library, such as offices, housing, or other
program related to the Civic Center.
• Existing Library building to remain.
• Construction above the library has potential to be
funding source.
• Lobby and toilets were relocated to support the
community room.
• Further design for this option would need to
consider impacts to the brace frame, particularly
at the exterior poet’s patio space, and potential
structural solutions to removing existing columns
throughout the post office to open the floor plan.
• USPS will need to be relocated
• Most expensive option. La Mesa will need to
source funding for new construction
OPTION 2 -
Horizontal Expansion
OPTION 3 -
New Building
DESIGN OPTION TIMELINE
Figure 1a. Benefits and Drawbacks matrix
City of La Mesa
RNT Architects 33
La Mesa Library Feasibility Study
i. Glossary of Library Spaces
For Library space organization, refer to Template
Diagram on page 13
Adult area, Adult space
Program space serving its adult patrons with
seating and tables for adults and associated
book stacks; ideally includes the following
elements or traits:
- art hanging system
- acoustical isolation
- computers and catalog PC
- distinguishing changes in materiality
- vet connect
- Study rooms
- living room
Children’s
- art hanging system
- acoustical isolation
- computers and catalog PC
- distinguishing changes in materiality
- Discovery Zone
- Storytime Area
- study/crafts area
Community Room
- integrated podium
- sound attenuation
- art hanging system
- adjustable lighting
- separately controlled climate
- AV projection accommodations
- flexible (dividing) wall
- 3D printer and maker activities
- sink for hand washing and clean-up
- catering kitchen
- storage for tables and chairs
- direct access to an exterior space
Conference Room
Program space dedicated for events such as
business conference calls and meetings.
DGS Storage
County of San Diego program space for storage
related to Department of General Services
documents; storeroom for County materials,
separated from other library programs for quick
access by off-site personnel.
Entry Plaza
Exterior space that serves as forecourt to the
main entry of the library
Friends of the Library - Bookstore
A group of volunteers who support the Library
and its services and programs through various
activities, including fund raising events, volunteer
support, programming support, book sales, and
in other ways.
Great room / Marketplace
Program space including but not limited to
gondola(s), mobile slat wall display(s), self-check
counter, holds shelving and adjacent seating.
Homework center
Program space to provide
a supervised and suitable learning environment
in which students can complete their school work
and engage in discussions amongst peers
RNT Architects
Program space serving its younger patrons with
seating and tables for both adults and a range of
children’s developmental stages, and associated
book stacks; ideally includes the following
elements or traits:
Program space with flexible uses, including but not
limited to library programming as a reading room,
crafting and making, meeting room or training
area; ideally includes the following elements or
traits:
34 City of La Mesa
IDF/ AV Closet
Lobby
Poets patio
Exterior program space serving its
patrons with seating and reading spaces as a
protected, exterior patio (possibly covered).
Public PC’s
Program space where public computer services
are provided to the library patrons
Staff
Staff breakroom
a room in a workplace that is set aside
for employees to use during a break from
work, as to relax, socialize, or eat.
Staff workroom
RNT Architects
An IDF closet is a cable rack in a central office
or customer premises that cross connects and
manages the IT or telecommunications cabling
between a main distribution frame (MDF) and
remote workstation devices
Program space that is adjacent to the Friends of
the Library bookstore, and provides an entrance
to the Library for its patrons. Ideally includes the
following:
- Conference rooms
- Toilets
County of San Diego program space serving its
patrons with room or area used by individuals
to study at their convenience and which is not
restricted to a particular subject or discipline by
contained equipment.
Teen Area, Teen space
- art hanging system
- acoustical isolation
- computers and catalog PC
- distinguishing changes in materiality
- Teen study rooms
Study room
Service Desk
the physical space to check out, renew, return
library materials, and place holds, often with the
help of a library staff member.
workroom means a room where people
normally work for more than short
periods. This means all indoor parts of
the workplace including offices and
workshops
Program space serving its teen patrons with
seating and tables for both adults and a range
of teen’s developmental stages, and associated
book stacks; ideally includes the following
elements or traits:
35 La Mesa Library Feasibility Study
ii. Appendices
36 RNT Architects
City of La Mesa
Refer to attached appendices for additional information.
Appendices
• Appendix 01 -
• Appendix 02 -
36 37
147
Community Survey
Findings Report
ROM / Opinion of
probable Cost
DATE: July 25, 2023
TO: Mayor and Members of the City Council
FROM: Vice Mayor Colin Parent and Councilmember Patricia N. Dillard SUBJECT: CONSIDERATION OF AN EXCHANGE OF PUBLIC ART WITH THE
CITY OF BAR, MONTENEGRO
Following a chance meeting between the City of La Mesa, City Treasurer Matt Strabone, and the Mayor of Bar, Montenegro, Dušan Raičevič, it was suggested in the spirit of cooperation that our two cities could engage in an exchange of artwork or other tokens of goodwill.
We are asking the City Council to consider to direct staff to determine what sort of exchange would be appropriate, and coordinate with the City of Bar, Montenegro to bring the exchange to fruition.
DATE: July 25, 2023
TO: Mayor and Members of the City Council
FROM: City Council Salary Review Ad-hoc Subcommittee
SUBJECT: Report on Possible City Council Salary Adjustment ______________________________________________________________________ At the February 28, 2023 City Council meeting, the Council requested staff to conduct a review of City Council salaries. At the meeting, the Mayor appointed City Council Members Dillard and Shu to an ad-hoc subcommittee to determine the process for reviewing and making recommendations regarding salaries. On March 16, 2023 the Adhoc Subcommittee met and provided the following recommendation:
RECOMMENDATION
The Ad-hoc subcommittee recommends that the City Council direct the City Manager to create and select a five-member community panel (to be known as the Council Salary Adjustment Panel) to evaluate the current City Council salary as compared to other city councils in the region, and bring back a recommendation within 90 days as to whether the City Council should adjust its salary (including the Mayor) and if so, identify an appropriate methodology and amount.
INFORMATION
As a General Law City, City Council Member salaries and related issues are governed by Government Code Section 36516.1 The following reflects its basic components:
A. The salary of council members may be increased by ordinance, but the amount of the increase shall not exceed an amount equal to 5% for each calendar year from the date of the last adjustment of the salary in effect when the ordinance is enacted. The Attorney General has opined that such increases may not be compounded over time for purposes of calculating an increase.2 B. Any adjustment made to council salaries must be made at the next election when a council member or members begin a new term of office.
1 Government Code Section 36516 was amended effective June 29, 2023; however, those amendments do not affect the subcommittee’s recommendation.
2 89 Ops.Cal.Atty.Gen.159 (2006)
C. No ordinances shall be enacted to provide future automatic increases in salary.
D. An elected mayor may be provided with additional compensation above that received as a council member. Additional compensation may be enacted by ordinance or by a majority vote of the electorate (traditionally done by ordinance in La Mesa).
BACKGROUND
In 2006, the City Council adopted Ordinance No. 2006-2773, which set City Council salaries at $1,000 per month and set the Mayor’s salary at $1,000 per month in addition to the amount the Mayor receives as a council member. The Ordinance became effective upon the seating of the new City Council, following the November 7, 2006 General Election.
DATE: July 25, 2023
TO: Mayor and Members of the City Council
FROM: Digital Billboard Negotiating Ad-hoc Subcommittee SUBJECT: REPORT ON THE DIGITAL BILLBOARD NEGOTIATIONS
At the March 28, 2023 City Council meeting, the Mayor appointed Councilmembers Dillard and Shu to form a subcommittee to recommend a negotiated development agreement with Clear Channel, LLC for the placement and installation of digital billboards in the City. Pending the first meeting of the Subcommittee, a company known as OUTFRONT Media, LLC submitted a competing proposal (differing terms and conditions) for placement and installation.
RECOMMENDATION
In light of this competing proposal, and questions and concerns expressed by the Subcommittee, the Subcommittee now recommends the following:
That the Council direct staff to develop and circulate, within 30 days, a Request for Proposal (RFP) for the placement and installation of digital billboards in the City, to include:
1. a statement of facts identifying the process to authorize digital billboards, and
2. a listing of questions and concerns (for response) raised by the Subcommittee