LA MESA CITY COUNCIL
AGENDA
A Regular Meeting
Date: Tuesday, January 23, 2024, 6:00 p.m.
Location: City Council Chambers, 8130 Allison Avenue
La Mesa, California
Elected
Officials:
Mayor Mark Arapostathis
Vice Mayor Laura Lothian
Councilmember Patricia N. Dillard
Councilmember Colin Parent
Councilmember Jack Shu
City Treasurer Matthew Strabone
Staff: City Manager Greg Humora
City Attorney Glenn Sabine
City Clerk Megan Wiegelman
The City Council meeting may be viewed in-person or live on Cox Cable Channel 24 (within La Mesa City limits), AT&T U-Verse Channel 99 (in the San Diego Region), the City’s website (www.cityoflamesa.us), Facebook Live (www.facebook.com/lamesaca) or using the following Zoom Webinar options:
The public may view the meeting live using the following remote options:
Teleconference Meeting Webinar
https://us06web.zoom.us/j/84472650722
Telephone (Audio only)
(669) 900-6833 or (253) 215-8782 Webinar ID: 844 7265 0722 Copy and paste the webinar link into your internet browser if the webinar link does not work directly from the agenda.
PUBLIC COMMENTS
In-Person comments during the meeting: Join us for the City Council meeting at the time and location specified on this agenda to make your comments. Please complete a “Request to Speak” card and submit it to the Council Hostess. When the Mayor calls your name, step to the podium and state your name for the record. Comments will be limited to three (3) minutes.
•
Zoom Audio Comments: To provide oral public comments during the meeting, join the Zoom meeting by computer, mobile phone, or dial in number. On Zoom video conference by computer or mobile phone, use the “Raise Hand” feature. This will notify the moderator that you wish to speak during a specific item on the agenda or during non-agenda Public Comment. Members of the public will not be shown on video but will be able to speak when called upon. If joining the meeting using the Zoom dial-in number, you may raise your hand by pressing *9. Comments will be limited to three (3) minutes. No further comments will be entertained after the Mayor closes public comment. •
How to submit eComments: eComments are available once an agenda is published.
Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until 24 hours prior to the meeting. eComments are limited to 500 words. eComments may be viewed by the City Council and members of the public following the close of the eComment submission period (24 hours prior to the meeting). Email your comment to [email protected] if you have difficulty submitting an eComment. eComments will not be read aloud as a regular meeting item; however any member of the Council or member of the public may do so during their respective comment time. •
PLEASE NOTE: Public Comment will be limited to 3 minutes per item. The timer begins when the participant begins speaking. Time cannot by combined or yielded to another speaker.
Citizens who wish to make an audio/visual presentation pertaining to an item on the agenda, or during Public Comments, should contact the City Clerk’s office at 619.667.1120, no later than 12:00 p.m., the Monday prior to the meeting day. Advance notification will ensure compatibility with City equipment and allow Council meeting presentations to progress smoothly and in a consistent and equitable manner. Please note that all presentations/digital materials are considered part of the maximum time limit provided to speakers.
Agenda reports for items on this agenda are available for public review at the City Clerk's Office, 8130 Allison Avenue, during normal business hours.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 8130 Allison Avenue, during normal business hours.
ACCESSIBILITY: The City of La Mesa encourages the participation of disabled individuals in the services, activities and programs provided by the City. Individuals with disabilities, who require reasonable accommodation in order to participate in the City Council meetings, should contact the Administrative Services Department 48 hours prior to the meeting at 619.667.1175, fax 619.667.1163, or [email protected].
Hearing assisted devices are available for the hearing impaired. A City staff member is available to provide these devices upon entry to City Council meetings, commission meetings or public hearings held in the City Council Chambers. A photo i.d. or signature will be required to secure a device for the meeting.
Pages
1. CALL TO ORDER
1.1 INVOCATION - COUNCILMEMBER SHU
1.2 PLEDGE OF ALLEGIANCE
2. CITY MANAGER COMMENTS
3. COMMUNITY BULLETIN REPORTS
4. ADDITIONS AND/OR DELETIONS TO THE AGENDA
5. PRESENTATIONS
5.1 LETTERS OF APPRECIATION TO PUBLIC WORKS CREW MEMBERS
JUSTIN PICHAY AND GEORGE ZAPATA
5.2 CLIMATE ACTION PLAN AND ORGANICS RECYCLING PROGRESS
REPORT PRESENTATION
1 5.3 2023 CERTIFIED LA MESA GREEN BUSINESS RECOGNITION
PRESENTATION
2 5.4 DEVELOPMENT SERVICES PROCESS IMPROVEMENT PLAN
UPDATE
3 6. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
NOTE: In accordance with state law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take any action on the item at this meeting.
If appropriate, the item will be referred to Staff or placed on a future agenda.
7. CONFLICT DISCLOSURES
8. BOARD AND COMMISSION INTERVIEWS
8.1 INTERVIEW OF APPLICANTS FOR AN UNSCHEDULED VACANCY
ON THE ARTS AND CULTURE COMMISSION
5 Staff Reference: Ms. Wiegelman
8.2 INTERVIEW OF APPLICANT FOR AN UNSCHEDULED VACANCY ON
THE DESIGN REVIEW BOARD
8 Staff Reference: Ms. Wiegelman
9. PUBLIC COMMENTS ON CONSENT CALENDAR
This is the time in which members of the Council or audience may pull items from the CONSENT CALENDAR for discussion. Public Comments are also invited on Consent Calendar items.
10. CONSENT CALENDAR
(Items 10.1 through 10.6)
The Consent Calendar includes items considered to be routine. Unless discussion is requested by members of the Council or audience, all Consent Calendar items may be approved by one motion.
Recommended Motion:
Approve Consent Calendar Items 10.1 through 10.6.
10.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT
OF ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Recommended Motion:
Approve.
10.2 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD TUESDAY, NOVEMBER 28, 2023
11 Recommended Motion:
Approve.
10.3 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR
MEETING AND CITY OF LA MESA SUCCESSOR AGENCY SPECIAL
MEETING HELD TUESDAY, DECEMBER 12, 2023
16 Recommended Motion:
Approve.
10.4 RESOLUTION AUTHORIZING CONTRACT CHANGE ORDER NO. 1 FOR THE CITYWIDE GUARDRAIL UPGRADES PROJECT, BID NO.
23-15, TO S.B. GENERAL ENGINEERING, INC.
23 Staff Reference: Mr. Throne
Recommended Motion:
Adopt Resolution.
10.5 RESOLUTION APPROVING FUNDS FOR PUBLIC ART PROJECTS 30 Staff Reference: Ms. Richardson
Recommended Motion:
Adopt Resolution.
10.6 RESOLUTION AUTHORIZING CONTRACT CHANGE ORDER 1 TO
ARDURRA GROUP, INC., AND INCREASE THE BUDGET FOR
PUBLIC WORKS ENGINEERING DIVISION PROFESSIONAL AND
SPECIALIZED SERVICES ACCOUNT
38 Staff Reference: Mr. Throne
Recommended Motion:
Adopt Resolutions.
a. RESOLUTION AUTHORIZING CONTRACT CHANGE ORDER
1 TO ARDURRA GROUP, INC., FOR ADDITIONAL
ENGINEERING INSPECTION SERVICES
b. RESOLUTION TO INCREASE THE BUDGET FOR PUBLIC
WORKS ENGINEERING DIVISION PROFESSIONAL AND
SPECIALIZED SERVICES ACCOUNT BY $189,600 FOR
FISCAL YEAR 2023-2024, FOR A TOTAL OF $320,439.66
FOR THE FISCAL YEAR
11. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
12. AB 1234 REPORTS (GC 53232.3 (d))
13. CITY ATTORNEY REMARKS
14. ADJOURNMENT
DATE: January 23, 2024
TO: Mayor and Members of the City Council
FROM: Hilary Ego, Environmental Sustainability Manager
VIA: Greg Humora, City Manager
SUBJECT: Climate Action Plan and Organics Recycling Progress Report Presentation In March 2018, City Council approved the Climate Action Plan (CAP), which charts a course to reduce community-wide greenhouse gas (GHG) emissions. Development of a CAP was identified as a mitigation measure in La Mesa’s 2012 General Plan Update.
The City of La Mesa prepared the CAP and established targets consistent with state goals and guidance. The CAP provides a roadmap by which La Mesa can reduce its contributions of GHG emissions in energy, transportation and land use, solid waste, water, and green infrastructure. The presentation will also expand upon the City’s compliance with Senate Bill 1383 and an update on organics recycling programs. A progress report to City Council occurs every six months.
DATE: January 23, 2024
TO: Mayor and Members of the City Council
FROM: Hilary Ego, Environmental Sustainability Manager
VIA: Greg Humora, City Manager
SUBJECT: 2023 Certified La Mesa Green Business Recognition Presentation The City of La Mesa has partnered with the San Diego Regional Green Business Network to offer a local green business network and certification program, furthering the City’s commitment to the City’s Climate Action Plan (CAP). Since the program was launched in Fall 2022, seven La Mesa businesses have become Certified La Mesa Green Businesses.
DATE: January 9, 2024
TO: Mayor and Members of the City Council
FROM: Lynnette Santos, Director of Community Development VIA: Greg Humora, City Manager
SUBJECT: Development Services Process Improvement Plan Update Community Development will be presenting the City Council an update on the Development Services Process Improvement Plan (Process Improvement Plan) implementation efforts. On February 28th, 2023 staff brought forward to Council process improvement plan recommendations that would assist in enhancing the customer service experience, enhance the customer experience, identify bottlenecks in the permitting process, and assist in more time and resource efficiencies. This update will include an overview of accomplishments that have been made to date in the areas of process improvements, customer service, and tracking and data collection. Staff will also provide an update on the City’s ADU program.
Some of the accomplishments that will be presented to Council include implementation of MaintStar modules, efforts to improve predictability and improved communication for customers through things such as the reestablishment of preapplication meetings, regular updates to on-line information, the initiation of a “How To” video series, and the use of reports and customer surveys to track key permitting processes, customer service successes and areas in need of improvement, and review and inspection milestones.
Staff will also share the outcome of the first a series of community workshops, which was held by Community Development on October 17th, 2023. This community workshop was a meet and greet for the public with the new Community Development Director and Building Official and an opportunity to inform the community on a variety of Community Development Department efforts and projects underway
Lastly, staff will provide a status of the City’s ADU program. The City of La Mesa has published the ADU guidebook and FAQ to help guide homeowners who are looking to build an ADU. The guidebook answers common questions about the design, permitting, construction, and property management process for these individual as well as discussing the steps and factors that should be considered when making this decision. As part of the update staff will share that the number of ADU permits both applied for and issued, has
resulted in more than 220 permit applications processed since 2022, and that ADU fees waived to date equates to approximately $255,000.00.
DATE: January 23, 2024
TO: Mayor and Members of the City Council
FROM: Megan Wiegelman, CMC, City Clerk
VIA: Greg Humora, City Manager
SUBJECT: INTERVIEW OF APPLICANTS FOR AN UNSCHEDULED VACANCY ON
THE ARTS AND CULTURE COMMISSION
The at-large seat on the Arts and Culture Commission is currently vacant. Attached are applications from citizens who wish to be considered for appointment to fill the unscheduled vacancy. The applicants have been invited to attend the meeting and make a brief three-minute presentation describing their qualifications and interest in serving on the Commission.
The applicants will be called forward for their interview by the City Clerk. After each presentation you may ask questions of the applicant, if you wish.
The appointment will be made at the City Council meeting on February 13th.
Attachment
Arts and Culture Commission: 1 position – four-year term One appointee will fill the vacant at-large position with term expiring June 30, 2024.
Members shall be residents of the City of La Mesa
First Appointed Number of Terms
Sherida Bonton
Ana L. Gonzalez Seda
THE APPLICATIONS ARE AVAILABLE FOR REVIEW IN THE CITY CLERK’S OFFICE
DATE: January 23, 2024
TO: Mayor and Members of the City Council
FROM: Megan Wiegelman, CMC, City Clerk
VIA: Greg Humora, City Manager
SUBJECT: INTERVIEW OF APPLICANT FOR AN UNSCHEDULED VACANCY ON
THE DESIGN REVIEW BOARD
Attached is an application from a citizen who wishes to be considered for appointment to fill the unscheduled vacancy on the Design Review Board. The applicant has been invited to attend the meeting and make a brief three-minute presentation describing their qualifications and interest in serving on the Board.
The applicant will be called forward for their interview by the City Clerk. After the presentation you may ask questions of the applicant, if you wish.
The appointment will be made at the City Council meeting on February 13th.
Attachment
ATTACHMENT A
Design Review Board: 1 position – three-year term
One appointee will fill the vacant position with term expiring June 30, 2024.
Members shall be design professionals, which are defined as registered architect or landscape architect, building designer, urban designer or urban planner. Members are subject to the Conflict of Interest Code.
First Appointed Terms
Alison Morita
THE APPLICATION IS AVAILABLE FOR REVIEW IN THE CITY CLERK’S OFFICE
1 La Mesa City Council
Minutes of a Regular Meeting
Date:
Location:
November 28, 2023, 6:00 pm
City Council Chambers, 8130 Allison Avenue
La Mesa, California
Present: Mayor Arapostathis
Vice Mayor Lothian
Councilmember Dillard
Councilmember Parent
Councilmember Shu
Staff: City Manager Humora
Assistant City Manager Lee
City Attorney Sabine
City Clerk Wiegelman
_____________________________________________________________________
1. CALL TO ORDER
The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting.
The Agenda Items were considered in the order presented.
Mayor Arapostathis called the meeting to order at 6:00 p.m.
1.1 INVOCATION - VICE MAYOR LOTHIAN
1.2 PLEDGE OF ALLEGIANCE
2. CITY MANAGER COMMENTS
There were no comments.
3. COMMUNITY BULLETIN REPORTS
The Mayor, Council and staff made announcements and reported on various events taking place in the City. No action was taken.
4. ADDITIONS AND/OR DELETIONS TO THE AGENDA
2 There were no additions or deletions to the agenda.
5. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
Michael Brando spoke on the impact Council decisions have on the community.
Truth spoke on political parties and comments made by Councilmembers at previous meetings.
6. CONFLICT DISCLOSURES
There were no conflict of interest disclosures.
7. PUBLIC COMMENTS ON CONSENT CALENDAR
Truth spoke on Consent Calendar Items 8.1, 8.3, 8.4, 8.5, 8.6, and 8.8.
8. CONSENT CALENDAR
(Items 8.1 through 8.8)
Moved By Councilmember Shu
Seconded By Councilmember Parent
Approve Consent Calendar Items 8.1 through 8.8.
For (5): Mayor Arapostathis, Vice Mayor Lothian, Councilmember Dillard, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)
8.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF
ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Approve.
8.2 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL SPECIAL MEETING HELD TUESDAY, NOVEMBER 14, 2023
Approve.
8.3 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD TUESDAY, NOVEMBER 14, 2023
Approve.
8.4 APPROVAL OF MOTION TO CANCEL THE REGULAR MEETING OF THE CITY COUNCIL SCHEDULED FOR DECEMBER 26, 2023
Approve.
3 8.5 INDEPENDENT POLICE AUDITOR REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2023
Receive and file.
8.6 RESOLUTION AUTHORIZING A TRANSFER OF GENERAL FUND
RESERVES TO THE FISCAL YEAR 2023-2024 OPERATING BUDGET
TO FUND THE EMPOWER EAST COUNTY BUSINESS FUND
PROJECT
Resolution No. 2023-136
Adopt Resolution.
8.7 RESOLUTION AMENDING SECTION 12.52.050 OF THE LA MESA
MUNICIPAL CODE LIMITING THE GROSS WEIGHT TO THREE TONS
OF A PORTION OF JACKSON DRIVE AND LEMON AVENUE
BETWEEN LA MESA BOULEVARD AND STATE ROUTE 125
SOUTHBOUND ENTRANCE RAMP
Resolution No. 2023-137
Adopt Resolution.
8.8 RESOLUTION APPROVING CONTRACT CHANGE ORDER 2 TO
PARSONS TO PROVIDE STAFF AUGMENTATION FOR TRAFFIC
ENGINEERING RELATED SERVICES
Resolution No. 2023-138
Adopt Resolution.
9. ORDINANCE: SECOND READING
9.1 CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA MESA AMENDING SECTION 2.04.010 OF THE LA
MESA MUNICIPAL CODE TO ADJUST MAYOR, CITY COUNCIL AND
TREASURER COMPENSATION
City Attorney Sabine read the title of the Ordinance.
Truth spoke in opposition to the Ordinance adjusting the compensation of the Mayor, City Council, and Treasurer.
Ordinance No. 2023-2905
Moved By Mayor Arapostathis
Seconded By Councilmember Dillard
4 Approve the second reading and adoption of the Ordinance.
For (5): Mayor Arapostathis, Vice Mayor Lothian, Councilmember Dillard, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)
10. STAFF REPORT
10.1 CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH FLOCK
GROUP, INC. FOR THE PURCHASE AND INSTALLATION OF
AUTOMATED LICENSE PLATE READERS
Chief Sweeney introduced Kristen MacLeod, Community Engagement Manager, Flock Safety, who provided a PowerPoint presentation on the Flock Safety automated license plate readers (Flock cameras), highlighting the mission and purpose of Flock Safety, how the Flock cameras operate, eliminate crime, and provide transparency and insight, how privacy would be protected, California cities that utilize Flock cameras, and Flock camera success stories.
Chief Sweeney explained how the Flock cameras would be utilized in the City of La Mesa and the number of cameras that would be installed throughout the City.
Council questions and comments ensued.
The following members of the public spoke in opposition to the purchase and installation of Flock cameras:
John Enright
Michael Brando
Truth
Mary Davis expressed concerns with the installation of Flock cameras and recommended certain policies and procedures be adopted before moving forward with the purchase and installation of Flock cameras.
Council questions and comments continued.
Resolution No. 2023-139
Moved By Mayor Arapostathis
Seconded By Councilmember Parent
5 (1) Approve execution of an agreement for the purchase and installation of twenty license plate reader cameras to Flock Group, Inc. in substantial form, subject to the final review and approval of the City Manager and City Attorney; and (2) Adopt Resolution awarding the purchase and installation of twenty automated license plate reader cameras to Flock Group, Inc.
For (4): Mayor Arapostathis, Councilmember Dillard, Councilmember Parent, and Councilmember Shu
Against (1): Vice Mayor Lothian
Approved (4 to 1)
11. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
The Mayor and Council reported on various outside boards, commissions and committee meetings they attended. No action was taken.
12. AB 1234 REPORTS (GC 53232.3 (d))
There were no reports.
13. CITY ATTORNEY REMARKS
There were no remarks.
14. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 7:01 p.m.
_________________________
City Clerk
1 La Mesa City Council and City of La Mesa Successor Agency Meeting Minutes
Date:
Location:
December 12, 2023, 6:00 p.m.
City Council Chambers, 8130 Allison Avenue
La Mesa, California
Present: Mayor Arapostathis
Vice Mayor Lothian
Councilmember Dillard
Councilmember Parent
Councilmember Shu
Staff: City Manager Humora
Assistant City Manager Lee
City Attorney Sabine
_____________________________________________________________________
1. CALL TO ORDER
The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting.
The Agenda Items were considered in the order presented.
Mayor Arapostathis called the meeting to order at 6:00 p.m.
1.1 INVOCATION - COUNCILMEMBER PARENT
1.2 PLEDGE OF ALLEGIANCE
2. CITY MANAGER COMMENTS
There were no comments.
3. COMMUNITY BULLETIN REPORTS
The Mayor, Council and staff made announcements and reported on various events taking place in the City. No action was taken.
4. ADDITIONS AND/OR DELETIONS TO THE AGENDA
2 There were no additions or deletions to the agenda.
5. PRESENTATION
5.1 EMPLOYEE RECOGNITION PRESENTATION
Mayor Arapostathis presented Certificates of Recognition to the recipients of the Employee of the Year Award, Excellence in Service Award, and Leadership Award.
Employee of the Year Award: Noemi Becerra, Administrative Coordinator, Department of Public Works
Excellence in Service Award: Tejennia Hargrove, Development Services Technician II, Department of Community Development
Leadership Award: Misty Thompson, Senior Management Analyst, Department of Community Services
6. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
Dianne Osterling spoke regarding code compliance enforcement.
7. CONFLICT DISCLOSURES
There were no conflict of interest disclosures.
8. COUNCIL INITIATED
8.1 CONSIDERATION AND POSSIBLE ACTION TO REDIRECT STAFF TO
TERMINATE THE REQUEST FOR PROPOSALS FOR THE
PLACEMENT AND INSTALLATION OF DIGITAL BILLBOARDS IN THE
CITY (RFP) - MAYOR ARAPOSTATHIS AND VICE MAYOR LOTHIAN
Mayor Arapostathis and Vice Mayor Lothian explained the purpose for requesting Council to redirect staff to terminate the Request for Proposals (RFP) for the placement and installation of digital billboards in the City and all related actions.
Council questions and comments ensued.
The following members of the public spoke in support of redirecting staff to terminate the RFP and all related actions:
Lauren Cazares
Dianne Osterling
Janet Castanos
3 Karen Childress-Evans
Dawn Marie Toc
James Evans
Gerda Holmstrom
Allison Drew
Moved by Vice Mayor Lothian
Seconded by Councilmember Dillard
Redirect staff to terminate the Request for Proposals (RFP) for the placement and installation of digital billboards in the City and all related actions.
Yes (5): Mayor Arapostathis, Vice Mayor Lothian, Councilmember Dillard, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)
9. PUBLIC COMMENTS ON CONSENT CALENDAR
There were no comments.
10. CONSENT CALENDAR - CITY COUNCIL
(Items 10.1 through 10.6)
Moved by Mayor Arapostathis
Seconded by Councilmember Parent
Approve Consent Calendar Items 10.1 through 10.6.
Yes (5): Mayor Arapostathis, Vice Mayor Lothian, Councilmember Dillard, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)
10.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF
ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Approve.
10.2 SIDE LETTER AGREEMENTS TO AMEND SECTION 1.18.01
CAFETERIA PLAN OF THE LA MESA EMPLOYEES ASSOCIATION,
THE HEARTLAND FIREFIGHTERS OF LA MESA LOCAL #4759, AND
4 THE LA MESA POLICE OFFICERS' ASSOCIATION MEMORANDUM
OF UNDERSTANDINGS
AND AMEND SECTION 1.13 VACATIONS TO THE LA MESA
EMPLOYEES ASSOCIATION MEMORANDUM OF UNDERSTANDING
Adopt Resolutions.
a. RESOLUTION APPROVING A SIDE LETTER AGREEMENT TO
AMEND SECTION 1.13 "VACATIONS" AND SECTION 1.18.01
"CAFETERIA PLAN" OF THE 2022-2025 MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF LA MESA
AND THE LA MESA FIRE AND POLICE OFFICERS
ASSOCIATION
Resolution No. 2023-140
Adopt Resolution.
b. RESOLUTION APPROVING A SIDE LETTER AGREEMENT TO
AMEND SECTION 1.13 "VACATIONS" AND SECTION 1.18.01
"CAFETERIA PLAN" OF THE 2022-2025 MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF LA MESA
AND THE LA MESA CITY EMPLOYEES' ASSOCIATION
(LMCEA)
Resolution No. 2023-141
Adopt Resolution.
10.3 RESOLUTION TO AWARD BID 19-19 RENEWAL OPTION 4, TYPE B
ASPHALT CONCRETE, TO MARTIN MARIETTA
Resolution No. 2023-142
Adopt Resolution.
10.4 RESOLUTION REJECTING BID NO. 24-01, BOULEVARD DRIVE
STORM DRAIN IMPROVEMENT PROJECT
Resolution No. 2023-143
Adopt Resolution.
10.5 RESOLUTION ACCEPTING THE LOW BIDDER FOR BID 24-03 AND
AWARDING A CONSTRUCTION CONTRACT FOR THE FIRE STATION
13 FENCE PROJECT TO MASONRY MAVENS, INC.
5 Resolution No. 2023-144
Adopt Resolution.
10.6 RESOLUTION TO AWARD A CONTRACT TO ON DUTY HEALTH, LLC
FOR HEALTH AND FITNESS ASSESSMENT SERVICES
Resolution No. 2023-145
Adopt Resolution.
11. CONSENT CALENDAR - SUCCESSOR AGENCY
(Item 11.1)
Moved by Mayor Arapostathis
Seconded by Councilmember Dillard
Approve Consent Calendar Item 11.1.
Yes (5): Mayor Arapostathis, Vice Mayor Lothian, Councilmember Dillard, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)
11.1 RESOLUTIONS OF THE SUCCESSOR AGENCY TO THE LA MESA
COMMUNITY REDEVELOPMENT AGENCY
Adopt Resolutions.
a. RESOLUTION APPROVING THE ADMINISTRATIVE BUDGET
FOR THE 12-MONTH FISCAL YEAR PERIOD FROM JULY 1,
2024 THROUGH JUNE 30, 2025 (ROPS 24-25 PERIOD) AND
APPROVING RELATED ACTIONS
Resolution No. 2023-043 SA
Adopt Resolution.
b. RESOLUTION APPROVING AND ADOPTING THE
RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 24-
25) FOR THE 12-MONTH FISCAL YEAR PERIOD FROM JULY 1,
2024 THROUGH JUNE 30, 2025 AND APPROVING RELATED
ACTIONS
Resolution No. 2023-044 SA
Adopt Resolution.
6 12. ORDINANCE: FIRST READING
12.1 CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA MESA ADDING CHAPTER 6.07 TO THE LA MESA
MUNICIPAL CODE REQUIRING THE LICENSING OF TOBACCO
RETAILERS
City Attorney Sabine read the title of the Ordinance.
Assistant City Manager Lee provided a PowerPoint presentation on the proposed Ordinance, highlighting the development process of the Ordinance, the cities in San Diego County that have a tobacco retailer license program, and the requirements, compliance monitoring, fee, and implementation date of the proposed tobacco retailer license program.
Nathan Mansour spoke in opposition to the proposed Ordinance.
The following members of the public spoke in support of the proposed Ordinance:
Alexander Swift
Lynda Barbour
Dana Stevens
Council questions and comments ensued.
Moved by Councilmember Dillard
Seconded by Councilmember Shu
Approve the introduction and first reading of the Ordinance.
Yes (5): Mayor Arapostathis, Vice Mayor Lothian, Councilmember Dillard, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)
12.2 CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA MESA REPEALING CHAPTER 3.24 OF THE LA
MESA MUNICIPAL CODE RELATED TO PERSONNEL MATTERS IN
ITS ENTIRETY
City Attorney Sabine read the title of the Ordinance.
Assistant City Manager Lee explained the purpose for the proposed Ordinance.
7 Moved by Mayor Arapostathis
Seconded by Councilmember Parent
Approve the introduction and first reading of the Ordinance.
Yes (5): Mayor Arapostathis, Vice Mayor Lothian, Councilmember Dillard, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)
13. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
The Mayor and Council reported on various outside boards, commissions and committee meetings they attended. No action was taken.
14. AB 1234 REPORTS (GC 53232.3 (d))
There were no reports.
15. CITY ATTORNEY REMARKS
There were no remarks.
16. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 7:04 p.m.
_________________________
City Clerk
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: January 23, 2024
SUBJECT: RESOLUTION AUTHORIZING CONTRACT CHANGE
ORDER NO. 1 IN THE AMOUNT OF $62,923.04 TO S.B.
GENERAL ENGINEERING, INC. FOR THE CITYWIDE
GUARDRAIL UPGRADES PROJECT, BID NO. 23-15
ISSUING DEPARTMENT: Public Works
SUMMARY:
Issues:
Should the City of La Mesa authorize Contract Change Order No. 1 in the amount of $62,923.04 to S.B. General Engineering, Inc., for the Citywide Guardrail Upgrades Project, Bid No. 23-15?
Recommendation:
Adopt the attached resolution authorizing Contract Change Order No. in the amount of $62,923.04 1 to S.B. General Engineering, Inc., for the Citywide Guardrail Upgrades Project, Bid No. 23-15.
Fiscal Impact:
Funding for the change order will be provided by the following Capital Improvements Project Accounts.
CIP ACCOUNT NAME FUND
SOURCE
GL
ACCOUNT
AMOUNT
REQUESTED
AMOUNT
AVAILABLE
22 Guardrail Improvements HSIP Grant 302-222AOT $62,923.04 $76,262.00 TOTAL $ 62,923.04 $ 76,262.00
City’s Strategic Goals:
Maintain a community where residents and visitors feel safe.
Report to Mayor and Councilmembers
Date: January 23, 2024
Page: 2 of 3
Invest in infrastructure to serve the needs of the community.
BACKGROUND:
The City of La Mesa contains many hills, overlooks, and sharp turns. In order to continue providing excellent service to residents, the City maintains a multitude of guardrail. On October 23, 2020, the City of La Mesa secured a Highway Safety Improvement Program (HSIP) Grant Fund in the amount of $499,000 for the replacement, repair, and improvement of guardrail throughout the City.
On May 9, 2023, the City Council approved a resolution awarding a construction contract to S.B.
General Engineering, Inc. in the amount of $422,780 for the Citywide Guardrail Project, Bid No. 23-15.
DISCUSSION:
To address unforeseen field conditions and additional work, City staff negotiated with S.B.
General Engineering, Inc., on Change Order No. 1 in the amount of $62,923.04 with the following changes to the scope of the base contract:
1. Increasing the percentage of Disadvantaged Business Enterprises on the contract for a cost of $7,500.00.
2. Installing Safety Sand Barrels in front of a new concrete barrier installed over the bridge along Alvarado Rd for $10,388.00.
3. Drilling needed to install guardrail posts due to unforeseen underground rock along Garfield St for $6,484.56.
4. Substituting wooden guardrail end treatments for metal end treatments for a total of $6,385.22 at locations along Spring St.
5. During construction, it was found that bent and damaged guardrail covered an extensive portion of Bancroft Dr. In order to ensure the safety of drivers, it was determined that additional replacement of existing guardrail (Bid Item 6) and new guardrail (Bid Item 8) was needed for a sum of $35,477.00.
6. Increasing the contract duration by 10 working days.
Administrative Instruction F-13 requires approval by the City Council for Public Works Construction Change Orders over $25,000. Staff is working with the design consultant related to reimbursement of the cost of the design errors (Item 4 above) or providing in lieu of professional services.
Report to Mayor and Councilmembers
Date: January 23, 2024
Page: 3 of 3
CONCLUSION:
Staff recommends that City Council adopt the attached resolution authorizing Contract Change Order No. 1 in the amount of $62,923.04 to S.B. General Engineering Inc, for the Citywide Guardrail Upgrades Project, Bid No. 23-15, to for $62,923.04.
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
____________________________
Tristan Leger
Assistant Engineer
Attachments: A. Resolution
B. Contract Change Order Form
RESOLUTION NO. 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AUTHORIZING CONTRACT CHANGE ORDER NO. 1 FOR THE CITYWIDE GUARDRAIL UPGRADES PROJECT, BID NO. 23-15, TO S.B. GENERAL ENGINEERING, INC.
WHEREAS, on October 23, 2020 the City of La Mesa secured Highway Safety Improvement Program (HSIP) Grant Fund in the amount of $499,000.00 for the replacement, repair, and enhancement of guardrail throughout the City of La Mesa; WHEREAS, a contract was awarded to S.B. General Engineering, Inc. to provide construction services for the Citywide Guardrail Upgrades Project for an amount of $422,738.00;
WHEREAS, the contract designer underestimated contract bid quantities, and the contractor encountered unforeseen conditions during construction necessitating a change order; WHEREAS, the Contractor performed work additional to the base contract, for a total of $62,923.04; and
WHEREAS, Administrative Instruction F-13 requires approval by the City Council for Public Works construction change orders over $25,000.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized and instructed to execute for and on behalf of said City, Contract Change Order No. 1 for additional construction services between the City of La Mesa and S.B. General Engineering, Inc., for an amount of $62,923.04, for the Citywide Guardrail Upgrades Project. Said contract change order is on file in the Office of the City Clerk.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 23rd day of January 2024, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
RE Contract: Date:
P.O. No.:
The time provided for the contract is
Therefore, the revised contract time is working days, and the revised completion date is
Megan Wiegelman, City Clerk
5 Bid Item #6 & #8 over contract amount
Mark Arapostathis, Mayor
$ - % Change 0%
$ 62,923.04
Total Change
NET CHANGE THIS CCO (+ or -) 15%
$ 33,703.15
3 Unforseen Rock Drilling $ 6,160.33
4 SFT-End Treatments $ 6,065.96
1 Disadvantaged Bussiness Enterprises Changes $ 7,125.00 2 Sand Barrels $ 9,868.60
CITY OF LA MESA
You are hereby requested to comply with the listed changes in the contract plans and specifications. Furnish to the City of La Mesa as follows:
Item No. Change in Contract Price
1/23/2024
242012
Detailed Description of Changes & Quantities or Scope of Work S.B. General Engineering, Inc.,
CONTRACT CHANGE ORDER NO. 1
Bid No.:
S.B. General Engineering, Inc.
23-15
TO:
ORIGINAL CONTRACT AMOUNT
$ 62,923.04
$ 422,738.00
Reso. No.:
TOTAL CCO's (+ or -) $ 62,923.04 % Change 15%
CCO's PREVIOUSLY APPROVED (+ or -)
% Change
S.B. General Engineering
15%
.
APPROVAL RECOMMENDED BY: APPROVED BY:
This document shall become an amendment to the contract and all provisions for the contract will apply hereto. The contractor accepts this change order as full compensation for additional work and delay to the project caused by this change order. This change order was requested by the City/Contractor. increased by 10 working days.
40 NEW CONTRACT AMOUNT (C + B + A) $ 485,661.04 % Change 12/22/2024
I, THE UNDERSIGNED CONTRACTOR/CONSULTANT, have given careful consideration to the changes proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the price shown above.
Michael Throne, Director of Public
Works
Adam Kenney, Project Manager
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: January 23, 2024
SUBJECT: RESOLUTION APPROVING FUNDS FOR PUBLIC ART
PROJECTS
ISSUING DEPARTMENT: Community Services
SUMMARY:
Issues:
Should the City Council allocate funding from General Fund reserves in the amount of $82,000 for public art projects for murals at the Walkway of the Stars, Lemon Avenue Parking Lot, and Collier Park?
Recommendation:
That the City Council allocate funding from General Fund reserves in the amount of $82,000 for public art projects for murals at the Walkway of the Stars, Lemon Avenue Parking Lot, and Collier Park.
Fiscal Impact:
General Fund reserves will be reduced by $82,000.
City’s Strategic Goals:
Maintain a community where residents and visitors feel safe. Invest in infrastructure to serve the needs of the community.
BACKGROUND:
The Arts and Culture Commission was established in 2021, to promote the arts, along with historical, aesthetic, and cultural aspects of the community by using the arts as a
Report to Mayor and Councilmembers
Date: January 23, 2024
Page: 2 of 3
mechanism to promote diversity, equity, and inclusion. On March 28, 2023, the City Council approved Resolution 2023-029 - Policy for Public Arts, that provides guidelines for the display of arts in public spaces. In accordance with the Arts and Culture Commission’s 2023 work plan, the Commission has identified three sites to install murals (Walkway of the Stars, Lemon Avenue Parking Lot, and Collier Park) and is requesting that funding in the amount of $82,000, be allocated for the projects from the General Fund reserve.
DISCUSSION:
In 2003, the City of La Mesa held created the “Walkway of the Stars” pedestrian walkway located between the Allison Avenue municipal parking lot and La Mesa Boulevard. The project transformed an alley into an urban park. The walkway features decorative stone stars with the names of volunteers who have given 10,000 hours or more of service to the City of La Mesa. As part of the improvement project, murals were painted by artists and students along the walls of the park’s walkway. The murals are now 20 years old, and have deteriorating plaster on the walls and patches of graffiti repairs over the murals. The Arts and Culture Commission has developed a call for artists to renovate the area with new murals. The project cost, including repair of the plaster and wall preparation, paying artists for their work, and the application of graffiti coating, is $65,000.
The La Mesa Park and Recreation Foundation has applied for grants for the renovation of the Walkway of the Stars murals from both AARP – Community Challenge and the Prebys Foundation - Art Bridging Communities programs but were not successful. The City has not qualified for other recent art grant opportunities due to not meeting the medium income level of a disadvantaged community.
The Commission was asked to recommend public art for the Lemon Avenue Parking Lot Project which is currently under construction. After reviewing the site plans, the Commission recommends that an artist be hired to add murals to three sides of the new concrete block trash enclosure and the utility boxes to deter graffiti and add color to the public space. The estimated cost for the project is $10,000.
The Collier Park Renovation Project is nearing completion. In the construction specifications, the concrete block trash enclosure was not specified to be painted. The enclosure is at the main entrance to the park and a prime target for graffiti, therefore, the Commission recommends an artist be hired to paint a mural around the three sides of the enclosure. The estimated cost for the project is $7,000.
In accordance with the La Mesa Public Art Policy, the Arts and Culture Commission will recommend the artwork for each particular site through a competition process, asking artists to submit proposals. Artwork will be selected by a panel generally composed of:
Report to Mayor and Councilmembers
Date: January 23, 2024
Page: 3 of 3
Two members of the Commission and two members selected at large from the community by the Commission, and a member of the City project team. A larger art selection panel that may include representation from special committees or districts within the community (e.g. La Mesa Village Association and/or Community Services Commission). The selection panel recommendation shall be presented to the Arts and Culture Commission whose recommendations will be forwarded to the City Council for approval.
CONCLUSION:
At the December 14, 2023, Special Meeting of the Arts and Culture Commission, the Commission unanimously recommended that City Council approve funding for the Walkway of the Stars, Lemon Avenue Parking Lot, and Collier Park mural projects in the amount of $82,000.
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Sue Richardson
City Manager Director of Community Services
Attachments:
1. Resolution
2. Supporting photos
3. Finance Certificate
RESOLUTION NO. 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA APPROVING
FUNDS FOR PUBLIC ART PROJECTS
__________________________________________________________________ WHEREAS, the City’s strategic goals include maintaining a community where residents and visitors feel safe and to invest in infrastructure to serve the needs of the community; WHEREAS, the City of La Mesa established the Arts and Culture Commission in 2021 to promote the arts, along with historical, aesthetic, and cultural aspects of the community by using the arts as a mechanism to promote diversity, equity, and inclusion; WHEREAS, a Policy for Public Arts was adopted on March 28, 2023 with Resolution 2023- 029, that provides guidelines for the display of art in public spaces; and WHEREAS, the Arts and Culture Commission has recommended three sites for the installation of murals to enhance public spaces and deter graffiti.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the City Council of the City of La Mesa approves a Resolution allocating General Fund reserves in the amount of $82,000 for public art mural projects.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 23rd day of January 2024, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
Walkway of the Stars
Lemon Avenue Parking Lot
Collier Park
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: January 23, 2024
SUBJECT: A. RESOLUTION AUTHORIZING CONTRACT CHANGE
ORDER 1 TO ARDURRA GROUP, INC., FOR ADDITONAL
PUBLIC WORKS INSPECTION SERVICES
B. RESOLUTION TO INCREASE THE PUBLIC WORKS
ENGINEERING DIVISION PROFESSIONAL AND
SPECIALIZED SERVICES ACCOUNT BY $189,600 FOR
FISCAL YEAR 2023-2024
ISSUING DEPARTMENT: Public Works
SUMMARY:
Issues:
A. Should the City Council adopt a resolution authorizing Contract Change Order 1 to Ardurra Group, Inc. for additional public works inspection services for $189,000?
B. Should the City Council adopt a resolution to increase the Public Works Engineering Division Professional and Specialized Services account by $189,600, for a total of $320,439.66 for Fiscal Year 2023-2024? Recommendation:
A. Adopt a resolution (Attachment A) authorizing Contract Change Order 1 to Ardurra Group, Inc. for additional public works inspection services for $189,000.
B. Adopt a resolution (Attachment B) to increase the Public Works Engineering Division Professional and Specialized Services account by $189,600 for Fiscal Year 2023-2024.
Report to Mayor and Councilmembers
Date: January 23, 2024
Page: 2 of 3
Fiscal Impact:
The increase in expenditures to support the agreement with Ardurra Group, Inc. will be offset by salary savings from the currently vacant Public Works Inspector position and engineering contract inspection fees.
ACCOUNT NAME FUND SOURCE GL ACCOUNT
AMOUNT
REQUESTED
GENERAL FUND TRANSFER General Fund 101-30050 $ 189,600.00 City’s Strategic Goals:
Invest in infrastructure to serve the needs of the community Promote a high quality of life that current and future generations can afford to call home
BACKGROUND:
In April 2018, the City advertised a request for qualifications (RFQ 18-15) and held a formal selection process to select highly qualified firms that could provide various services. Ardurra Group, Inc. (formerly Infrastructure Engineering Corporation) was selected to provide construction management and inspection services. On January 29, 2019, the Mayor executed a master agreement with Ardurra Group, Inc. for construction management and inspection services. The terms of the master agreement allow for the issuance of task orders to authorize specific items of work on an as-needed basis to the selected consultants.
In October 2022, the City issued a task order to Ardurra Group, Inc. for miscellaneous engineering inspection services for $30,000. Ardurra Group, Inc. began providing services in November of 2022 and has provided services continuously since that time.
Ardurra Group, Inc. developed an estimated fee based on input from City staff in order to establish an anticipated level of effort that would be needed. At that time, it was understood that their services would be called on a limited basis to cover illness or vacation days for the City’s staff inspector. Up until recently their services have been used on a very limited basis, and the initial budget has been sufficient.
In November 2023, the City of La Mesa’s Public Works Inspector retired. Ardurra Group Inc. inspection services are needed on a full-time basis until the vacancy is filled. Due to this increase in effort from Ardurra Group Inc., the remaining portion of the original contract has been exhausted. At current activity levels, it is anticipated that $186,600 will be needed to cover expenses for the remainder of Fiscal Year 2023-2024.
Report to Mayor and Councilmembers
Date: January 23, 2024
Page: 3 of 3
DISCUSSION:
To maintain the support needed for the remainder of Fiscal Year 2023-2024, staff requests an additional $189,600 be appropriated from the General Fund for the Ardurra Group, Inc. agreement, increasing the annual budget amount in the Engineering Division Professional and Specialized Services account for this purpose from $30,000 to $219,600. The total amount budgeted in this account for this fiscal year is $130,839.66, which would increase to $320,439.66. The inspection services provided by Ardurra will be supported by salary savings from the Public Works Inspector vacancy and fees collected for engineering contract inspection.
Staff recommends therefore that to continue necessary public works inspections the budget for services provided by Ardurra be increased as noted. Recruitment for the vacant Public Works Inspector position is slated for Spring 2024.
CONCLUSION:
A. Adopt a resolution (Attachment A) authorizing Contract Change Order 1 to Ardurra Group, Inc. for additional public works inspection services for $189,000.
B. Adopt a resolution (Attachment B) to increase the Public Works Engineering Division Professional and Specialized Services account by $189,600 for Fiscal Year 2023-2024.
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
____________________________
Jacob Martin
Sr. Management Analyst
Attachments: A. Resolution Approving CCO-1 with Ardurra Group, Inc.
B. Resolution Increasing Engineering Budget
C. CCO-1 Ardurra Group, Inc.
RESOLUTION NO. 2024-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AUTHORIZING CONTRACT CHANGE ORDER 1 TO ARDURRA GROUP, INC.,
FOR ADDITONAL ENGINEERING INSPECTION SERVICES
WHEREAS, one of the City of La Mesa’s strategic goals is to invest in infrastructure to serve the needs of the community;
WHEREAS, the City has a need for professional consultant services to support the Public Works Engineering Division in keeping with this goal;
WHEREAS, on November 15, 2022, the City of La Mesa issued a task order to Ardurra Group for professional consultant services to support the Public Works Engineering Division; WHEREAS, the City desires to continue to utilize professional public works inspection services to provide Engineering Division staff support to ensure that the level of service provided to applicants does not diminish;
WHEREAS, the costs incurred by the City in utilizing professional engineering division services are offset by contract inspection fees and salary savings; and WHEREAS, the agreement’s amount of $30,000 needs to be increased by $189,600, for a total of $219,600, to maintain the full-time support needed for the remainder of Fiscal Year 2023- 2024.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that:
The total costs for Fiscal Year 2023-2024 of the agreement with Ardurra Group for professional consultant services to support the Public Works Engineering Division shall be increased by $189,600 for a total of $219,600.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held on the 23rd day of January 2024, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, CMC, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
RESOLUTION NO. 2024-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA TO
INCREASE THE BUDGET FOR PUBLIC WORKS ENGINEERING DIVISION PROFESSIONAL AND SPECIALIZED SERVICES ACCOUNT BY $189,600 FOR FISCAL YEAR 2023-2024, FOR A TOTAL OF $320,439.66 FOR THE FISCAL YEAR
WHEREAS, one of the City of La Mesa’s strategic goals is to invest in infrastructure to serve the needs of the community;
WHEREAS, the City has a need for professional consultant services to support the Public Works Engineering Division in keeping with this goal;
WHEREAS, the Public Works Engineering Division Professional and Specialized Services account (101-64300-302) budgeted amount of $130,839.66 includes $30,000 for the purpose of providing professional engineering division inspection services in Fiscal Year 2023-2024; WHEREAS, the City desires to continue to utilize professional engineering public inspection services to provide Engineering Division staff support to ensure that the level of service provided to applicants does not diminish;
WHEREAS, the costs incurred by the City in utilizing professional engineering division services are offset by contract inspection fees, salary savings; and WHEREAS, the Public Works Engineering Division Professional and Specialized Services account (101-64300-302) needs to be increased by $189,600 to maintain the Engineering Division support needed for the remainder of Fiscal Year 2023-2024, for a total of $320,439.66 for the Fiscal Year.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that:
$189,600 is appropriated from General Fund Unappropriated Reserves to increase the budgeted amount for the Public Works Engineering Division Professional and Specialized Services account (101-64300-302) for Fiscal Year 2023-2024 to $320,439.66.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held on the 23rd day of January 2024, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, CMC, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
RE Contract: Date:
Task No.:
Construction Management Group Leader
CITY OF LA MESA
You are hereby requested to comply with the listed changes in the contract plans and specifications. Furnish to the City of La Mesa as follows:
Item No.
Change in
Contract Price
1/23/2024
CM-13
Detailed Description of Changes & Quantities or Scope of Work As-Needed Inspection Services
CONTRACT CHANGE ORDER NO. 1
P.O. No.: 232207
TO:
ORIGINAL CONTRACT AMOUNT
$ 189,600.00
$ 30,000.00
1 Additional As-Needed Public Works Inspection Inspection Services $ 189,600.00 Ardurra Group, Inc. Reso. No.:
% Change 632%
TOTAL CCO's (+ or -) $ 189,600.00 % Change 632%
CCO's PREVIOUSLY APPROVED (+ or -) $ - % Change 0%
$ 219,600.00
$ 189,600.00
Total Change
NET CHANGE THIS CCO (+ or -)
632%
APPROVAL RECOMMENDED BY: APPROVED BY:
This document shall become an amendment to the contract and all provisions for the contract will apply hereto. The contractor accepts this change order as full compensation for additional work and delay to the project caused by this change order. This change order was requested by the City/Contractor.
NEW CONTRACT AMOUNT (C + B + A) % Change
Mark Arapostathis, Mayor
ARDURRA GROUP, INC.
Scott Adamson
I, THE UNDERSIGNED CONTRACTOR/CONSULTANT, have given careful consideration to the changes proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the price shown above.
City Clerk
Michael Throne, Director of Public Works
ATTESTED BY:
14271 Danielson Street | Poway, CA 92064 | 858.413.2400 | www.ardurra.com December 4, 2023
Mr. Michael Throne
City Engineer, Public Works Director
City of La Mesa
8031 Allison Ave
La Mesa CA, 91942
Reference: Request for Budget Increase for Public Works Inspection Services Dear Mr. Throne:
This letter is being provided as a request for an increase in our approved budget for Public Works Inspection Services.
In October of 2022, we were requested by the City of La Mesa (City) to provide a proposal to provide miscellaneous encroachment and grading inspection services on an on-call basis.. Ardurra Group, Inc. (Ardurra), began providing services in November of 2022 and has provided services continuously since that time.
Ardurra developed our estimated fee based on input for City staff in order to establish an anticipated level of effort that would be needed. At that time we also understood that our services would be called on a very limited basis to cover illness or vacation days for the City’s staff inspector.
Up until recently our services have indeed been called on a very limited basis, and our initial budget has been sufficient to last almost a year. Lately though our inspectors have been called on a daily basis,and provided a much higher level of involvement in the City’s day to day inspection needs. Due to this increase in our level of effort the remaining portion of our original budget was exhausted at a much higher burn rate than had been normal for the contract.
For the month of October the burn rate was almost equivalent to one full-time inspector. Consequently, our budget has been exhausted, and was $23,496.00 over budget as of October 20th, 2023.
It’s our current understanding that this level of effort will be maintained until a new staff member is identified to replace the City’s current inspector, Mr. Don Palmer. Based on the current level of effort being expended we anticipate that the Ardurra will be asked to provide approximately 120 hours per month of inspection services. We have included sufficient budget in this request to provide services through the end of FY23/24 at the anticipated rate of 120 hours per month. As usual our time will be billed on a time and materials basis and billed monthly. Based on our current understanding of the project schedule we need to request an additional $189,600.00 (One Hundred Eighty-Nine Thousand, Six Hundred Dollars) to our original budget to cover our already expended amount as well upcoming inspections. The estimated hours and associated personnel included in this request are presented below:
Senior Construction Observer
Field Observation/Inspection 1200 hrs @ $158.00/hr $189,600.00 Total $189,600.00
14271 Danielson Street | Poway, CA 92064 | 858.413.2400 | www.ardurra.com Mr. Michael Throne
City of La Mesa
December 4, 2023
We sincerely appreciate the opportunity to assist the City with these services. Please contact me at (858) 243-4977 should you have any questions or need further information.
Sincerely,
Scott Adamson, PE, QSD/P
Southwest Water PM/CM Group Leader