La Mesa City Council
November 12, 2024

LA MESA CITY COUNCIL
AGENDA

A Regular Meeting

Date: Tuesday, November 12, 2024, 6:00 p.m.

Location: City Council Chambers, 8130 Allison Avenue
La Mesa, California
Elected
Officials:

Mayor Mark Arapostathis
Vice Mayor Patricia N. Dillard
Councilmember Laura Lothian
Councilmember Colin Parent
Councilmember Jack Shu
City Treasurer Matthew Strabone
Staff: City Manager Greg Humora
City Attorney Glenn Sabine
City Clerk Megan Wiegelman
The City Council meeting may be viewed in-person or live on Cox Cable Channel 24 (within La Mesa City limits), AT&T U-Verse Channel 99 (in the San Diego Region), the City’s website (www.cityoflamesa.us), Facebook Live (www.facebook.com/lamesaca) or using the following Zoom Webinar options:

The public may view the meeting live using the following remote options:

Teleconference Meeting Webinar
https://us06web.zoom.us/j/84472650722
Telephone (Audio only)
(669) 900-6833 or (253) 215-8782 Webinar ID: 844 7265 0722 Copy and paste the webinar link into your internet browser if the webinar link does not work directly from the agenda.

PUBLIC COMMENTS
In-Person comments during the meeting: Join us for the City Council meeting at the time and location specified on this agenda to make your comments. Please complete a “Request to Speak” card and submit it to the Council Hostess. When the Mayor calls your name, step to the podium and state your name for the record. Comments will be limited to three (3) minutes.
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How to submit eComments: eComments are available once an agenda is published.

Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until 24 hours prior to the meeting. eComments are limited to 3700 characters (approximately 500 words). eComments may be viewed by the City Council and members of the public following the close of the eComment submission period (24 hours prior to the meeting). Email your comment to [email protected] if you have difficulty submitting an eComment. eComments will not be read aloud as a regular meeting item; however any member of the Council or member of the public may do so during their respective comment time.
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PLEASE NOTE: Public Comment will be limited to 3 minutes per item. The timer begins when the participant begins speaking. Time cannot by combined or yielded to another speaker. *Live Remote Public Comment ONLY permitted during Councilmember teleconferencing pursuant to California Government Code Section 54953 (AB 2449).
*Zoom Audio Comments: To provide oral public comments during the meeting, join the Zoom meeting by computer, mobile phone, or dial in number. On Zoom video conference by computer or mobile phone, use the “Raise Hand” feature. This will notify the moderator that you wish to speak during a specific item on the agenda or during non-agenda Public Comment. Members of the public will not be shown on video but will be able to speak when called upon. If joining the meeting using the Zoom dial-in number, you may raise your hand by pressing *9. Comments will be limited to three (3) minutes. No further comments will be entertained after the Mayor closes public comment. •
Citizens who wish to make an audio/visual presentation pertaining to an item on the agenda, or during Public Comments, should contact the City Clerk’s office at 619.667.1120, no later than 12:00 p.m., the Monday prior to the meeting day. Advance notification will ensure compatibility with City equipment and allow Council meeting presentations to progress smoothly and in a consistent and equitable manner. Please note that all presentations/digital materials are considered part of the maximum time limit provided to speakers.

Agenda reports for items on this agenda are available for public review at the City Clerk's Office, 8130 Allison Avenue, during normal business hours.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 8130 Allison Avenue, during normal business hours.

ACCESSIBILITY: The City of La Mesa encourages the participation of disabled individuals in the services, activities and programs provided by the City. Individuals with disabilities, who require reasonable accommodation in order to participate in the City Council meetings, should contact the Administrative Services Department 48 hours prior to the meeting at 619.667.1175, fax 619.667.1163, or [email protected].

Hearing assisted devices are available for the hearing impaired. A City staff member is available to provide these devices upon entry to City Council meetings, commission meetings or public hearings held in the City Council Chambers. A photo i.d. or signature will be required to secure a device for the meeting.

Pages

1. CALL TO ORDER

1.1 INVOCATION - COUNCILMEMBER SHU

1.2 PLEDGE OF ALLEGIANCE

2. CITY MANAGER COMMENTS

3. COMMUNITY BULLETIN REPORTS

4. ADDITIONS AND/OR DELETIONS TO THE AGENDA

5. PRESENTATIONS

5.1 BUDGET MONITORING REPORT 1

5.2 CITY TREASURER'S QUARTERLY REPORT 13

6. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
NOTE: In accordance with state law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take any action on the item at this meeting.

If appropriate, the item will be referred to Staff or placed on a future agenda.

7. CONFLICT DISCLOSURES

8. PUBLIC COMMENTS ON CONSENT CALENDAR
This is the time in which members of the Council or audience may pull items from the CONSENT CALENDAR for discussion. Public Comments are also invited on Consent Calendar items.

9. CONSENT CALENDAR
(Items 9.1 through 9.10)
The Consent Calendar includes items considered to be routine. Unless discussion is requested by members of the Council or audience, all Consent Calendar items may be approved by one motion.

Recommended Motion:

Approve Consent Calendar Items 9.1 through 9.10.

9.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF

ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Recommended Motion:

Approve.

9.2 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR MEETINGS HELD TUESDAY, OCTOBER 8, AND TUESDAY,
OCTOBER 22, 2024
23 Recommended Motion:

Approve.

9.3 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL SPECIAL MEETING HELD TUESDAY, OCTOBER 22, 2024
32 Recommended Motion:

Approve.

9.4 RESOLUTION AMENDING THE OPERATING BUDGET FOR FISCAL YEAR 2024-2025 TO FUND THE NEW JOB CLASSIFICATION OF

COMMUNITY CLEANUP COORDINATOR
34 Staff Reference: Ms. Wiegelman
Recommended Motion:

Adopt Resolution.

9.5 RESOLUTION APPROVING A SIDE LETTER TO AMEND SECTION

1.11.03 - REDUCED WORK WEEK, OF THE 2024-2027

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA

MESA AND THE LA MESA POLICE OFFICERS' ASSOCIATION
40 Staff Reference: Ms. Spaniol
Recommended Motion:

Adopt Resolution.

9.6 RESOLUTION AUTHORIZING CONTRACT CHANGE ORDER NO. 1
FOR THE 2023 ANNUAL RESURFACING PROJECT, BID 24-05, TO
QUALITY CONSTRUCTION, INC.
47 Staff Reference: Mr. Throne
Recommended Motion:

Adopt Resolution.

9.7 RESOLUTION AUTHORIZING CONTRACT CHANGE ORDER NO. 3

FOR THE BOULEVARD DRIVE STORM DRAIN IMPROVEMENT
PROJECT, BID NO. 24-16, TO SC VALLEY ENGINEERING, INC.
53 Staff Reference: Mr. Throne
Recommended Motion:

Adopt Resolution.

9.8 RESOLUTION TO ENTER INTO AN AGREEMENT WITH SOUTHERN COUNTIES OIL CO. TO PROVIDE FUEL DELIVERY AND RELATED

SERVICES
59 Staff Reference: Mr. Munzenmaier
Recommended Motion:

Adopt Resolution.

9.9 RESOLUTION TO ENTER INTO AN AGREEMENT WITH BPR

CONSULTING GROUP TO PROVIDE FIRE MARSHAL AND FIRE

INSPECTION SERVICES
84 Staff Reference: Mr. Munzenmaier
Recommended Motion:

Adopt Resolution.

9.10 RESOLUTION TO AWARD RFP 25-07 FOR SPECIAL EVENT
SECURITY SERVICES TO ELITE SHOW SERVICES, INC.
105
Staff Reference: Mr. Munzenmaier
Recommended Motion:

Adopt Resolution.

10. COUNCIL INITIATED

10.1 CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION

ENCOURAGING THE REDUCTION OF VEHICLE TRAVEL AND

PROMOTING TRAFFIC SAFETY IN CONCERT WITH OTHER

REGIONAL TRANSPORTATION PLANNING ORGANIZATIONS AND

PROVIDERS - COUNCILMEMBER SHU
161

11. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)

12. AB 1234 REPORTS (GC 53232.3 (d))

13. CITY ATTORNEY REMARKS

14. ADJOURNMENT
DATE: November 12, 2024
TO: Mayor and Members of the City Council
FROM: Tammi Royales, Director of Finance
VIA: Greg Humora, City Manager
SUBJECT: Budget Monitoring Report Fiscal Year 2025 Quarter 1 Please see the attached report.

2024-2025 Budget Monitoring Report
Quarter Ending September 30, 2024
E:\Budget Monitoring Reports-Presentations\2023-2024\2023-2024 Q4 BMR.docx

CITY OF LA MESA PAGE 1
BUDGET MONITORING REPORT QUARTER ENDING SEPT. 30, 2024
The Finance Department produces the quarterly Budget Monitoring Report using month-end financial information from the City’s financial system, input from staff in City departments, and relevant information from local, regional, and national sources (e.g., newspapers, economists, League of California Cities, etc.).

If you are new to this report, we suggest that you start by first reviewing the Reader’s Guide located at the end of the document for information on the organization and layout of the report.

Please contact Tammi Royales at (619) 667-1122 if you have any questions, comments, or suggestions.

Table of Contents
Page
Executive Summary................................................................................................... 2 Resources .................................................................................................................. 4 Appropriations........................................................................................................... 6 Reserves..................................................................................................................... 6 Reader’s Guide .......................................................................................................... 8

CITY OF LA MESA PAGE 2
BUDGET MONITORING REPORT QUARTER ENDING SEPTEMBER 30, 2024

EXECUTIVE SUMMARY
This Budget Monitoring Report details and analyzes economic indicators and forecasts based on certain assumptions and published projections through the quarter ending September 30, 2024.

In the past, this report focused on economic factors across the nation that influenced the budget monitoring report. We are shifting focus by concentrating more on local factors that directly affect our economy that help the City prepare our annual budget and forecasts. This quarters report will focus on taxes and how we use data to better forecast future spending.

NATIONAL ECONOMIC INDICATORS AND FORECASTS
U.S. Leading Economic Index
The Conference Board Leading Economic Index® (LEI) for the U.S. declined by 0.5 percent in September 2024 to 99.7 (2016=100), following a decline of 0.3 percent in August. Over the sixmonth period between March and September 2024, the LEI fell by 2.6%, more than its 2.2% decline over the previous six-month period (September 2023 to March 2024). “Weakness in factory new orders continued to be a major drag on the US LEI in September as the global manufacturing slump persists,” said Justyna Zabinska-La Monica, Senior Manager, Business Cycle Indicators, at The Conference Board. “Additionally, the yield curve remained inverted, building permits declined, and consumers’ outlook for future business conditions was tepid. Gains among other LEI components were not significant enough to offset weakness among the four gauges mentioned above. Overall, the LEI continued to signal uncertainty for economic activity ahead and is consistent with The Conference Board expectation for moderate growth at the close of 2024 and into early 2025.“

CITY OF LA MESA PAGE 3
BUDGET MONITORING REPORT QUARTER ENDING SEPT. 30, 2024
Consumer Price Index
The Consumer Price Index for All Urban
Consumers (CPI-U) increased 0.2 percent
on a seasonally adjusted basis, the same
increase as in August and July, the U.S.

Bureau of Labor Statistics reported today.

Over the last 12 months, the all items index
increased 2.4 percent before seasonal
adjustment.

The index for shelter rose 0.2 percent in
September, and the index for food
increased 0.4 percent. Together, these two
indexes contributed over 75 percent of the
monthly all items increase. The food at home index
increased 0.4 percent in September and the food away from home index rose 0.3 percent over the month. The energy index fell 1.9 percent over the month, after declining 0.8 percent the preceding month.

The all items index rose 2.4 percent for the 12 months ending September, the smallest 12-month increase since February 2021. The all items less food and energy index rose 3.3 percent over the last 12 months. The energy index decreased 6.8 percent for the 12 months ending September.

The food index increased 2.3 percent over the last year.

LOCAL ECONOMIC INDICATORS AND FORECASTS
Unemployment Rate
The overall U.S. unemployment rate doesn’t give
a true reflection of what is going on locally so we
drill down to La Mesa to better understand how
unemployment is impacting our local economy.

The U.S. Bureau of Labor Statistics reported that
the total U.S. nonfarm payroll employment
unchanged in October (+12,000), and the
unemployment rate was unchanged at 4.1
percent. Employment continued to trend up in
health care and government. Temporary help
services lost jobs. Employment declined in manufacturing due to strike activity.

CITY OF LA MESA PAGE 4
BUDGET MONITORING REPORT QUARTER ENDING SEPT. 30, 2024
La Mesa’s receipts from July through
September were 2.6% above the last
sales period in 2024. Excluding
reporting aberrations, actual sales
were up 0.3%.

State-county pools, the City’s second
largest income category, had positive
gains with a 5.1% return. As patrons
enjoyed eating out at fast-casual
establishments, these businesses
benefitted from encouraging gross
receipts.

Voter-approved Proposition L posted slightly lower results, as local consumers pulled back on retail and transportation-related spending.

GENERAL FUND SUMMARY
General Fund Resources
General Fund revenues received through the first quarter of fiscal year 2024-2025 are in line with budget expectations. The General Fund’s major revenue source, property tax is not received at regular intervals throughout the fiscal year, but rather towards the middle and end of the fiscal year. Sales tax is received monthly, with a true-up or true-down at the end of each quarter. Sales tax and Prop L are flat as expected for fiscal year 2025. Cannabis Tax, TOT, and some service charges are collected the following month after the end of the quarter and will not be reflected on the first report of the fiscal year due to timing.

CITY OF LA MESA PAGE 5
BUDGET MONITORING REPORT QUARTER ENDING SEPT. 30, 2024
 Overall, total general fund revenues are meeting budgetary expectations for the fiscal year but came in higher when compared to the same period last fiscal year.  Sales tax and Prop L revenues received for FY25 are flat compared to same time period as last year
 Cannabis Tax and TOT for QTR 1 is not due until end of October  Some service fees were billed after the first quarter and will not be received until the second quarter
General Fund Resources
Through 25% of Fiscal Year 2024 - 2025 Budget¹
YTD Collected
(unaudited)
% of
Budget
Collected
YTD Collected
(unaudited)
% of
Budget
Collected
Revenues:

Taxes
Property Tax $ 19,209,500.00 $ 376,110.00 2.0% $ 183,820.00 1.0% Former Tax Increment (RDA) 300,000.00 - 0.0% $ - 0.0%
Sales 17,212,500.00 4,325,380.00 25.1% $ 4,297,320.00 25.0% Proposition L 12,656,300.00 3,212,190.00 25.4% $ 3,192,060.00 25.2% Cannabis Business Tax 2,500,000.00 - 0.0% $ 37,500.00 1.5% Other 3,469,880.00 109,520.00 3.2% $ 72,700.00 2.1%
Subtotal Taxes $ 55,348,180.00 8,023,200.00 14.5% 7,783,400.00 14.1% Licenses & permits $ 1,843,190.00 $ 188,670.00 10.2% $ 170,010.00 9.2% Fines, forfeitures & penalties 508,000.00 34,030.00 6.7% 32,070.00 6.3% Use of money and property 2,159,130.00 190,240.00 8.8% 129,210.00 6.0% Revenue from other agencies 1,534,050.00 105,140.00 6.9% - 0.0% Service charges 2,702,550.00 168,560.00 6.2% 367,340.00 13.6% Other revenue 5,503,463.00 6,400.00 0.1% 54,380.00 1.0% Total Revenues $ 69,598,563.00 8,716,240.00 12.5% 8,536,410.00 6.0% Other financing sources:

Interfund transfers in 3,090,200.00 90,511.00 2.9% 111,910.00 4% Interfund transfers out (2,448,450.00) - 0.0% (90,570.00) 4% Total other financing sources 641,750.00 90,511.00 14.1% 21,340.00 3% Plus: Fund Balance at July 1 53,846,840.00 53,846,840.00 100% 50,122,200.00 93% Total resources $ 124,087,153.00 $ 62,653,591.00 50% $ 58,679,950.00 47% ¹ Budget reflects any amendments approved by the City Council through end of the quarter Current Fiscal Tear Prior Year Comparison

CITY OF LA MESA PAGE 6
BUDGET MONITORING REPORT QUARTER ENDING SEPT. 30, 2024
General Fund Appropriations
 Most departments are at or slightly above expectations through 25 percent of the fiscal year.

General Fund Reserves
The estimated available reserves for the current fiscal year 2024-2025 are $40,394,057. We will not have a final reserve number until the final audit is completed for Fiscal Year 2024.

The City Council’s reserve policies formally establish two General Fund reserve targets: a Rainy Day Reserve target of 15 percent and an additional Cash Flow Reserve target of 25 percent.

Because of the additional Proposition L Sales Tax revenues, a projected small but steady recovery of base sales and property taxes, the General Fund reserves are projected to meet both Through 25% of Fiscal Year 2024-2025 Budget¹
YTD Encumbered/
Expended²
% of
Budget
General Fund Department Expenditures
Police $ 26,514,540.00 $ 6,415,110.00 24.2%
Fire 16,472,480.00 4,516,820.00 27.4%
Public Works 12,715,110.00 2,513,360.00 19.8%
Administrative Services 3,690,700.00 599,015.76 16.2%
Community Development 4,922,400.00 619,800.00 12.6%
Community Services 2,916,640.00 879,470.00 30.2%
Total General Fund Expenditures $ 67,231,870.00 $ 15,543,575.76 23.1% ¹ Budget reflects any amendments approved by the City Council through the end of the quarter ² Includes expenditures encumbered through end of quarter reported General Fund Expenditures
Actuals
FY 21-22 FY 22-23 FY 23-24
Final Budget FY
24-25
Available Reserves at June 30 42,293,571.00 50,122,196.00 41,920,331.00 40,394,057.00 Reserves as % of Operating
Expenditures

61.6% 61.6% 59% 57%
Source of Revenues:

Property Sale (Police Station) 3,050,000.00 3,050,000.00 3,050,000.00 3,050,000.00 Property Sale (Other land) 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 Proposition L Revenues 11,900,000.00 10,301,000.00 12,500,000.00 12,656,300.00 Reserves from Operations 23,343,571.00 32,771,196.00 22,370,331.00 20,687,757.00 Total Ending General Fund Reserves 42,293,571.00 50,122,196.00 41,920,331.00 40,394,057.00 Forcasted

CITY OF LA MESA PAGE 7
BUDGET MONITORING REPORT QUARTER ENDING SEPT. 30, 2024
the 15 percent Rainy Day Reserve target and the additional Cash Flow Reserve target of 25 percent in fiscal year 2023-2024.

CONCLUSIONS
As we enter fiscal year 2025, we do so with a more conservative outlook in budgeting and planning. We do not expect any major surprises as we expected significant price increases and flattening of sales tax and other revenue sources. Maintaining a fiscally responsible budget during the pandemic has put La Mesa in a position of weathering any financial obstacles. We continue to closely monitor the economy and will make adjustments if need be. Working with the City Treasurer, we have taken advantage of high interest rates and will benefit from these investments in the near future.

CITY OF LA MESA PAGE 8
BUDGET MONITORING REPORT QUARTER ENDING SEPT. 30, 2024
READER’S GUIDE
Managing a municipality the size of La Mesa is, in many ways, like managing a for profit corporation. Instead of focusing upon bottom-line profits, La Mesa managers must skillfully steward public dollars and ensure the effectiveness and efficiency of the City’s operations. They must live within legislatively approved budgets that are reviewed by residents, business leaders, and others interested in the City.

Like private corporations, public entities report their financial condition on a regular basis.

Corporations make reports to stockholders while public entities report to their “stakeholders” -- the individuals and organizations that have a “stake” in the entity’s operations.

In addition to an annual financial report and biennial budget document, the City of La Mesa publishes a quarterly Budget Monitoring Report to provide stakeholders with current information about the City’s financial condition and performance in the essential areas of the City’s operations.

This report is designed to give the reader a sense of how well La Mesa is doing fiscally and what its current successes or challenges might be. It includes a high level overview of the City’s financial condition followed by more detailed information on resources and expenditures for those readers who are interested in going beyond the bottom line.

This Reader’s Guide has been developed to assist you in reviewing the City of La Mesa’s quarterly Budget Monitoring Report. It highlights the type of information contained in each section and presents a glossary of commonly used budget terms.

Please contact Tammi Royales at (619) 667-1122 if you have any questions, comments, or suggestions.

CITY OF LA MESA PAGE 9
BUDGET MONITORING REPORT QUARTER ENDING SEPT. 30, 2024

QUARTERLY BUDGET MONITORING REPORT ORGANIZATION
Executive Summary – A broad level overview of the City of La Mesa’s current financial condition.

It begins with comments on the economy, followed by a summary financial table and graph along with any comments highlighting resources and expenditures.

Resources – A more detailed discussion of revenue collections and other resources supporting the City’s expenditures. Included in the discussion is a financial table showing the current year’s budget, year-to-date collections, and calculated percent of budget collected. The discussion also includes comments on the significant factors and conditions affecting these items.

Appropriations – A more detailed discussion of expenditures and reserves. Included in the discussion is a financial table showing the current year’s budget by department, year-to-date expenditures, and calculated percent of budget expended. The discussion also includes comments on the significant factors and conditions affecting these items.

Reserves - Commentary on estimated ending fund balance and its relationship to reserve targets.

Included is a table displaying historical ending fund balance related to reserve targets.

FUNDS NOT REPORTED ON
This report focuses on the General Fund which provides the majority of government services.

Other funds have been excluded from this report.

GLOSSARY
The following are definitions of some of the more common terms one may encounter in reviewing this document.

Accrual Basis – The basis of accounting under which revenues are recorded when they are earned and expenditures are recorded when they result in liabilities for benefits received.

Accrued Revenue – Revenue earned during the current accounting period but which is not collected until a subsequent accounting period.

Appropriation – Amount authorized for expenditure by the City Council.

Beginning Fund Balance – An account used to record resources available for expenditure in one fiscal year because of revenues collected in excess of the budget and/or expenditures less than the budget in the prior fiscal year.

Budget - A financial operating plan for a given period which displays the expenditures to provide services or to accomplish a purpose during that period together with the estimated sources of revenue (income) to pay for those expenditures. Once the fund totals shown in the budget are appropriated by the City Council, they become maximum spending limits.

CITY OF LA MESA PAGE 10
BUDGET MONITORING REPORT QUARTER ENDING SEPT. 30, 2024
Ending Fund Balance - An account used to record resources available at year end as a result of revenues collected in excess of the budget and/or expenditures less than the budget during the fiscal year. The City’s operating reserves are budgeted in the General Fund ending fund balance.

Expenditure – The payment for City obligations, goods, and services.

Fiscal Year – A twelve-month period designated as the operating year for accounting and budgeting purposes. The City of La Mesa’s fiscal year is July 1 through June 30.

Fund - Governmental accounting systems are organized and operated on a fund basis. A fund is an independent financial and accounting entity with a self-balancing set of accounts in which financial transactions relating to revenues, expenditures, assets, and liabilities are recorded.

Funds are established to account for the use of restricted revenue sources and, normally, to carry on specific activities or pursue specific objectives.

General Fund – The financial and accounting entity that comprises typical operations of a municipality such as police, fire, public works, and other departments.

Grants – A contribution by a government or other organization to support a particular function.

Grants may be classified as either operational or capital, depending upon the grantor.

M&O (Maintenance and Operating) Costs – Expenditure category that represents amounts paid for supplies and other services and charges.

Proposition L – The La Mesa Vital City Services Measure which was passed by voters on November 4, 2008 authorizing a ¾ cent local transactions and use tax (commonly referred to as a sales tax). This general purpose tax became effective on April 1, 2009.

Reserve – An account used either to set aside budgeted revenues that are not required for expenditure in the current budget or to earmark revenues for a specific future purpose.

Resources - Total dollars available for appropriation, including estimated revenues, interfund transfers, and beginning fund balances.

Revenue - Sources of income received during the fiscal year, operating transfers from other funds, and other financing sources such as the proceeds derived from the sale of fixed assets.

Revenues from Other Agencies – Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes.

Taxes – Compulsory charges levied by a government for financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments.

Trust Funds – Funds used to account for assets held by a government in a trustee capacity for individuals, private organizations, other governments, and/or other funds. Examples are pension trust funds, nonexpendable trust funds, and expendable trust funds.

DATE: November 12, 2024
TO: Mayor and Members of the City Council
FROM: Matthew Strabone, City Treasurer
SUBJECT: City Treasurer’s Quarterly Report – Quarter Ending September 30, 2024 Please see the attached report.

REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: November 12, 2024
SUBJECT: Treasurer’s Report for the Quarter Ending
September 30, 2024
ISSUING DEPARTMENT: Finance Department – City Treasurer

SUMMARY
PORTFOLIO VALUE:

The City’s portfolio ended the quarter with a market value of $73,309,757. This represents a discount of $1,079,475 from par value, or purchase price. As the City maintains an Investment Policy that follows a strict “buy and hold” strategy, there is no economic gain or loss upon call or maturity. The City’s securities continue to earn interest at the stated rates through the dates of redemption.

LIQUIDITY:

Liquidity meets the statutory requirements with $20,007,232 in LAIF for immediate availability. “LAIF” stands for Local Agency Investment Fund, and is operated by the California State Treasurer to act as an immediate-access account for local governments and special districts in California.

EARNINGS:

Investment earnings from the invested portfolio of government agency bonds, corporate securities, and certificates of deposit, but excluding LAIF, for the current quarter collected from July 1, 2024, through September 30, 2024, total $426,659, which represents an annualized rate of 3.14%. Investment earnings from LAIF for the current quarter total $347,653, which represents an annualized rate of 6.95%. Combined, investment earnings were $774,311, representing a total annualized rate of return of 4.16% for this quarter.

Please note that this represents interest payments and dividends actually earned by the City during the quarter, and may not necessarily reflect all interest payments and dividends payable to the City for the current quarter, nor be representative of future quarterly performance, due to differing payment schedules and variable interest rates.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 2 of 5
City’s Strategic Goal
To maintain a financially sound and affordable
city government
SAFETY
Federal Agencies
• Carry the implied guarantee of the United States government Corporate Securities
• The City’s Investment Policy requires ratings of Double A (AA) or better Certificates of Deposit
• Guaranteed by the FDIC to $250,000
Local Agency Investment Fund (LAIF)
• Managed by the California State Treasurer; consists primarily of U.S. Treasuries, government agency bonds, and other short-term investments.

LIQUIDITY
The City’s LAIF balance of $20,007,232 represents the City’s immediate cash and is 26.9% of the portfolio. Additionally, as investments mature, they can be reinvested at then-current rates or redeemed to provide additional operating cash. The invested portfolio of government agency bonds, corporate securities, and certificates of deposit has an average maturity of 2 years and 2 months with $10,713,000 maturing within one year for added liquidity.

EARNINGS
As noted above, the City’s portfolio earned $774,311 this quarter, representing an annualized yield of 4.16%.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 3 of 5

PORTFOLIO PROFILE
To achieve the City’s strategic goal, the City’s primary investment objectives, in order of priority, are: Safety, Liquidity, and Earnings. Key to each of these objectives is a well-diversified portfolio that minimizes credit and interest rate risk and provides necessary liquidity. The City’s portfolio is designed to meet these objectives as summarized in the following table which is presented at par values. This table represents the City’s holdings as of September 30, 2024:

Years to
Maturity
Government
Agencies
Corporate
Securities
Certificates
of Deposit LAIF Totals
%of
Portfolio
Interest
Rate
0 – 1 8,000,000 0 2,713,000 20,007,232* 30,720,232 41.30% 2.51% 1 – 2 9,000,000 1,000,000 2,481,000 - 12,481,000 16.78% 1.42% 2 – 3 16,000,000 0 3,962,000 - 19,962,000 26.83% 2.36%
3 – 4 1,000,000 0 2,476,000 - 3,476,000 4.67% 4.54%
4 – 5 7,750,000 0 0 - 7,750,000 10.42% 5.01%
Totals 41,750,000 1,000,000 11,632,000 20,007,232 74,389,232 100.00% Portfolio % 56.12% 1.34% 15.64% 26.90% 100.00%
Interest
Rate

2.65% 0.70% 3.00% 4.71% 3.23%
*Interest rate for assets with 0-1 years to maturity excludes LAIF

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 4 of 5

PORTFOLIO ACTIVITY
During the quarter, five federal agency bonds were purchased, one federal agency bond was called, one corporate bond matured, and six certificates of deposit matured. No other holdings in the City’s portfolio matured, were called, or were purchased.

Federal Agencies Purchased: Maturity Rate Par Value
FHLMC (callable) 5 year 5.05% $1,000,000
FNMA (callable) 5 year 4.38% $250,000
FHLB (callable) 5 year 5.15% $1,000,000
FHLB (callable) 5 year 4.55% $1,000,000
FHLB (callable) 5 year 4.10% $1,000,000
Certificates of Deposit Matured: Maturity Rate Par Value Iowa State Bank 5 year 2.10% $247,000
Commercial Bank 5 year 2.00% $249,000
Home Loan Investment Bank 5 year 2.00% $249,000
Enerbank USA 5 year 2.15% $247,000
Celtic Bank 5 year 1.85% $249,000
Washington Federal 5 year 2.00% $249,000
Corporate Bonds Matured: Maturity Rate Par Value
JPMorgan 2 year 4.05% $500,000
Federal Agencies Called: Maturity Rate Par Value
FHLB 4 year 5.75% $750,000

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 5 of 5

PORTFOLIO COMPLIANCE
The portfolio complies with California code sections concerning safety and liquidity in the investment of public funds. Investment strategies are based on liquidity requirements and interest rate projections and have been collaboratively determined by the City Treasurer, City Manager, and Director of Finance. The City Treasurer executes trades in accordance with these strategies.

Required Contents of Investment Reports
California Government Code Section 53646(b) suggests that the quarterly investment report of a local agency contain certain items. These items include the type of investment, the issuer’s name, the date of maturity of the security, the par amount of the instrument, the market value, and the dollar amount invested in each security. The source of the market value also should be included in the report. The report also must reference all funds that are under the management of external investment providers, such as investment advisors and investment managers. A local government’s quarterly report, if submitted, must state the portfolio’s compliance with the agency’s investment policy or manner in which the portfolio is not in compliance. Finally, the investment report must include a statement regarding the local agency’s ability to meet its cash flow needs for the next six months.

Accordingly, I advise you of the following facts in compliance with Government Code Section 53646(b):

1. The source of the valuations included herein is U.S. Bank, Saint Paul, MN 55107.

2. No funds are under the management of external providers or managers. Investment decisions are made by a consensus of the City Treasurer, City Manager, and Director of Finance.

3. The City’s portfolio remains in strict compliance with the Investment Policy of the City of La Mesa for FY 2024-2025.

4. The City of La Mesa’s investment portfolio more than adequately assures the City’s ability to meet its cash flow needs during the ensuing six months.

Reviewed by Respectfully submitted by
___________________________ ___________________________ Greg Humora Matt Strabone
City Manager City Treasurer
Attachments:

A - Schedule of Investments – Summary
B - Schedule of Investments – Detail

City of La Mesa
Schedule of Investments (Summary)
As of September 30, 2024
Issuer Type of Investment Maturity Date Par Value Book Value Market Value State of California LAIF 98-37-421 Demand 20,007,232 20,007,232 20,048,469 Federal Agencies U.S. Agency Obligations 10/2024 - 03/2029 41,750,000 41,748,500 40,732,543 Financial/Banking Institutions Certificates of Deposit 11/2024 - 09/2028 11,632,000 11,632,000 11,579,596 Corporate Obligations Medium Term Notes 01/2026 - 02/2026 1,000,000 992,425 949,150 Total 74,389,232 74,380,157 73,309,757
I certify that the investment of funds is in conformance with California Government Code section 53600. Those investments valued at below market cost will be held until maturity or until they can be sold without a loss. I also certify that the investment of funds provides the cash flow liquidity to meet the next six month's estimated expenditure requirements.

Matt Strabone, City Treasurer

City of La Mesa
Schedule of Investments, September 30, 2024
Type of Investment CUSIP Id Asset Short Name Issue Date Maturity Date Interest Rate Par Value Book Value Market Value CERTIFICATE OF DEPOSIT 29367SJQ8 ENTERPRISE BANK C D 11/08/2019 11/08/2024 1.80% 249,000.00 249,000.00 248,243.04 CERTIFICATE OF DEPOSIT 32117WAN2 FNB OF ALBANY C D 1.600% 02/28/2020 02/28/2025 1.60% 225,000.00 225,000.00 222,288.75 CERTIFICATE OF DEPOSIT 29260MAV7 ENCORE BK C D 1.150% 03/25/2020 03/25/2025 1.15% 249,000.00 249,000.00 245,006.04 CERTIFICATE OF DEPOSIT 73319FAK5 POPPY BANK C D 1.100% 03/27/2020 03/27/2025 1.10% 249,000.00 249,000.00 244,908.93 CERTIFICATE OF DEPOSIT 79772FAF3 SAN FRANCISCO C D 03/27/2020 03/27/2025 1.10% 249,000.00 249,000.00 244,908.93 CERTIFICATE OF DEPOSIT 020080BX4 ALMA BANK C D 1.400% 03/30/2020 03/28/2025 1.40% 249,000.00 249,000.00 245,252.55 CERTIFICATE OF DEPOSIT 51210SSD0 LAKESIDE BK C D 1.400% 03/30/2020 03/31/2025 1.40% 249,000.00 249,000.00 245,202.75 CERTIFICATE OF DEPOSIT 694231AC5 PACIFIC C D 1.150% 03/31/2020 03/31/2025 1.15% 249,000.00 249,000.00 244,913.91 CERTIFICATE OF DEPOSIT 856285TF8 STATE BK INDIA C D 1.600% 04/29/2020 04/29/2025 1.60% 248,000.00 248,000.00 244,024.56 CERTIFICATE OF DEPOSIT 33847E3F2 FLAGSTAR BK FSB C D 04/30/2020 04/30/2025 1.05% 248,000.00 248,000.00 243,245.84 CERTIFICATE OF DEPOSIT 06063HMS9 BANK BARODA NEW C D 07/22/2020 07/22/2025 0.70% 249,000.00 249,000.00 242,110.17 CERTIFICATE OF DEPOSIT 89235MKY6 TOYOTA FINL C D 0.900% 04/22/2021 04/22/2026 0.90% 248,000.00 248,000.00 236,939.20 CERTIFICATE OF DEPOSIT 02007GQQ9 ALLY BK UT C D 2.850% 05/02/2022 05/05/2026 2.85% 246,000.00 246,000.00 242,093.52 CERTIFICATE OF DEPOSIT 90348JQ29 UBS BK USA SALT C D 07/14/2021 07/14/2026 0.90% 249,000.00 249,000.00 236,395.62 CERTIFICATE OF DEPOSIT 30960QAS6 FARMERS INS C D 5.100% 07/26/2023 07/27/2026 5.10% 248,000.00 248,000.00 253,557.68 CERTIFICATE OF DEPOSIT 16141BAH4 CHARTWAY FED C D 07/28/2023 07/28/2026 5.25% 248,000.00 248,000.00 254,222.32 CERTIFICATE OF DEPOSIT 68584JAG4 OREGON CMNTY CR C D 07/28/2023 07/28/2026 5.10% 248,000.00 248,000.00 253,567.60 CERTIFICATE OF DEPOSIT 37424PAH7 GESA CR UN C D 5.250% 07/31/2023 07/31/2026 5.25% 248,000.00 248,000.00 254,247.12 CERTIFICATE OF DEPOSIT 67054NBL6 NUMERICA CR UN C D 07/31/2023 07/31/2026 5.20% 248,000.00 248,000.00 254,028.88 CERTIFICATE OF DEPOSIT 32022RSC2 FIRST FINL BK C D 3.250% 08/01/2022 08/03/2026 3.25% 249,000.00 249,000.00 246,485.10 CERTIFICATE OF DEPOSIT 70962LAE2 PENTAGON C D 0.850% 09/01/2021 09/01/2026 0.85% 249,000.00 249,000.00 235,369.74 CERTIFICATE OF DEPOSIT 14042RQB0 CAPITAL ONE NATL C D 11/17/2021 11/17/2026 1.10% 248,000.00 248,000.00 234,369.92 CERTIFICATE OF DEPOSIT 14042TDW4 CAPITAL ONE BANK C D 11/17/2021 11/17/2026 1.10% 248,000.00 248,000.00 234,369.92 CERTIFICATE OF DEPOSIT 07371CE88 BEAL BK USA C D 1.900% 02/23/2022 02/17/2027 1.90% 247,000.00 247,000.00 236,369.12 CERTIFICATE OF DEPOSIT 02589ABQ4 AMERICAN EXPRESS C D 03/09/2022 03/09/2027 2.00% 247,000.00 247,000.00 236,697.63 CERTIFICATE OF DEPOSIT 06740KPK7 BARCLAYS BK DEL C D 04/13/2022 04/13/2027 2.65% 246,000.00 246,000.00 239,166.12 CERTIFICATE OF DEPOSIT 58404DPC9 MEDALLION BK C D 3.200% 05/24/2022 05/24/2027 3.20% 249,000.00 249,000.00 245,240.10 CERTIFICATE OF DEPOSIT 20825WAX8 CONNEXUS CR UN C D 05/26/2022 05/26/2027 3.10% 249,000.00 249,000.00 244,625.07 CERTIFICATE OF DEPOSIT 90352RCN3 USALLIANCE FCU C D 05/31/2022 05/28/2027 3.30% 249,000.00 249,000.00 245,875.05 CERTIFICATE OF DEPOSIT 50625LBN2 LAFAYETTE FED C D 3.250% 06/15/2022 06/15/2027 3.25% 249,000.00 249,000.00 245,481.63 CERTIFICATE OF DEPOSIT 88413QDL9 THIRD FED SVGS C D 3.500% 06/28/2022 06/28/2027 3.50% 245,000.00 245,000.00 243,017.95 CERTIFICATE OF DEPOSIT 254673L38 DISCOVER BK C D 3.400% 07/06/2022 07/06/2027 3.40% 245,000.00 245,000.00 242,341.75 CERTIFICATE OF DEPOSIT 32026UU20 FIRST FNDTN BK C D 4.600% 07/19/2023 07/19/2027 4.60% 244,000.00 244,000.00 249,016.64 CERTIFICATE OF DEPOSIT 307811EM7 FARMERS C D 3.200% 08/05/2022 08/05/2027 3.20% 249,000.00 249,000.00 244,973.67 CERTIFICATE OF DEPOSIT 08016PEH8 BELMONT BK TR C D 08/24/2022 08/24/2027 3.15% 249,000.00 249,000.00 244,562.82 CERTIFICATE OF DEPOSIT 19075JAB4 COBALT FED CR C D 3.600% 09/15/2022 09/15/2027 3.60% 249,000.00 249,000.00 247,608.09 CERTIFICATE OF DEPOSIT 052392BT3 AUSTIN TELCO C D 3.800% 09/21/2022 09/21/2027 3.80% 249,000.00 249,000.00 249,000.00 CERTIFICATE OF DEPOSIT 87164YT95 SYNCHRONY C D 4.600% 10/28/2022 10/28/2027 4.60% 244,000.00 244,000.00 249,655.92 CERTIFICATE OF DEPOSIT 25460FDW3 DIRECT FED CR C D 4.800% 11/07/2022 11/08/2027 4.80% 248,000.00 248,000.00 255,479.68 CERTIFICATE OF DEPOSIT 61690U5K2 MORGAN STANLEY C D 05/03/2023 05/03/2028 4.45% 244,000.00 244,000.00 250,375.72 CERTIFICATE OF DEPOSIT 804767AB7 SAVANNAH BK C D 4.100% 05/03/2023 05/03/2028 4.10% 249,000.00 249,000.00 252,749.94

City of La Mesa
Schedule of Investments, September 30, 2024
CERTIFICATE OF DEPOSIT 91527PBW6 UNIVEST NATL BK C D 05/05/2023 05/05/2028 4.10% 249,000.00 249,000.00 252,764.88 CERTIFICATE OF DEPOSIT 92834ABT2 VISIONBANK ST C D 4.050% 05/12/2023 05/12/2028 4.05% 249,000.00 249,000.00 252,403.83 CERTIFICATE OF DEPOSIT 05765LBU0 BALBOA THRIFT C D 4.400% 07/19/2023 07/19/2028 4.40% 249,000.00 249,000.00 263,606.34 CERTIFICATE OF DEPOSIT 89854LAD5 TTCU FED CR UN C D 5.000% 07/26/2023 07/26/2028 5.00% 248,000.00 248,000.00 260,429.76 CERTIFICATE OF DEPOSIT 898812AC6 TUCSON FED CR C D 5.000% 09/08/2023 09/08/2028 5.00% 248,000.00 248,000.00 261,064.64 CERTIFICATE OF DEPOSIT 39573LEM6 GREENSTATE CR UN C D 09/26/2023 09/26/2028 5.00% 248,000.00 248,000.00 261,337.44 Subtotal: 11,632,000.00 11,632,000.00 11,579,595.88
Type of Investment CUSIP Id Asset Short Name Issue Date Maturity Date Interest Rate Par Value Book Value Market Value CORPORATE BONDS 46632FRU1 JPMORGAN CHASE MTN 01/22/2021 01/22/2026 0.70% 500,000.00 500,000.00 469,820.00 CORPORATE BONDS 037833EB2 APPLE INC 0.700% 02/08/2021 02/08/2026 0.70% 500,000.00 492,425.00 479,330.00 Subtotal: 1,000,000.00 992,425.00 949,150.00
Type of Investment CUSIP Id Asset Short Name Issue Date Maturity Date Interest Rate Par Value Book Value Market Value US AGENCIES 3130ASPM5 F H L B DEB 3.550% 07/29/2022 10/28/2024 3.55% 1,000,000.00 1,000,000.00 999,160.00 US AGENCIES 3130ASQP7 F H L B DEB 3.625% 07/28/2022 01/28/2025 3.63% 1,000,000.00 1,000,000.00 997,130.00 US AGENCIES 3130ASF61 F H L B DEB 3.450% 06/27/2022 06/27/2025 3.45% 1,000,000.00 1,000,000.00 993,030.00 US AGENCIES 3134GXZY3 F H L M C M T N 4.000% 06/30/2022 06/30/2025 4.00% 1,000,000.00 1,000,000.00 996,780.00 US AGENCIES 31422XB50 F A M C M T N 3.630% 07/28/2022 07/28/2025 3.63% 1,000,000.00 1,000,000.00 993,750.00 US AGENCIES 3134GXF66 F H L M C M T N 4.000% 08/01/2022 08/01/2025 4.00% 1,000,000.00 1,000,000.00 996,380.00 US AGENCIES 3136G4G98 F N M A 0.560% 08/12/2020 08/12/2025 0.56% 1,000,000.00 1,000,000.00 968,570.00 US AGENCIES 3136G4C43 F N M A 0.650% 08/14/2020 08/14/2025 0.65% 1,000,000.00 1,000,000.00 969,740.00 US AGENCIES 3130ALD76 F H L B DEB 0.700% 02/25/2021 02/25/2026 0.70% 1,000,000.00 1,000,000.00 956,600.00 US AGENCIES 3130ALGB4 F H L B DEB 0.800% 03/17/2021 03/17/2026 0.80% 1,000,000.00 1,000,000.00 956,370.00 US AGENCIES 3130ALMM3 F H L B DEB 1.000% 03/30/2021 03/30/2026 1.00% 1,000,000.00 1,000,000.00 958,080.00 US AGENCIES 3130AMDY5 F H L B DEB 1.000% 05/20/2021 05/20/2026 1.00% 1,000,000.00 1,000,000.00 954,110.00 US AGENCIES 3133EMH21 F F C B DEB 0.900% 06/12/2021 06/15/2026 0.90% 1,000,000.00 1,000,000.00 952,420.00 US AGENCIES 3130AMPT3 F H L B DEB 1.030% 06/23/2021 06/23/2026 1.03% 1,000,000.00 1,000,000.00 953,540.00 US AGENCIES 3130AMWX6 F H L B DEB 1.020% 06/30/2021 06/30/2026 1.02% 1,000,000.00 1,000,000.00 952,870.00 US AGENCIES 3130ANHW3 F H L B DEB 0.930% 07/29/2021 08/25/2026 0.93% 1,000,000.00 1,000,000.00 948,100.00 US AGENCIES 3130ANSB7 F H L B DEB 1.000% 09/17/2021 09/17/2026 1.00% 1,000,000.00 1,000,000.00 946,800.00 US AGENCIES 3130ANYR5 F H L B DEB 0.950% 09/30/2021 09/30/2026 0.95% 1,000,000.00 1,000,000.00 945,050.00 US AGENCIES 3130AP6M2 F H L B DEB 1.020% 09/30/2021 09/30/2026 1.02% 1,000,000.00 1,000,000.00 946,390.00 US AGENCIES 3130APB87 F H L B DEB 1.100% 10/13/2021 10/13/2026 1.10% 1,000,000.00 1,000,000.00 947,880.00 US AGENCIES 3130AP6U4 F H L B DEB 1.000% 10/14/2021 10/14/2026 1.00% 1,000,000.00 1,000,000.00 945,860.00 US AGENCIES 3130APDQ5 F H L B DEB 1.250% 10/28/2021 10/28/2026 1.25% 1,000,000.00 1,000,000.00 949,800.00 US AGENCIES 3130APL78 F H L B DEB 1.375% 10/28/2021 10/28/2026 1.38% 1,000,000.00 1,000,000.00 952,280.00 US AGENCIES 3130APQA6 F H L B DEB 1.400% 11/24/2021 11/24/2026 1.40% 1,000,000.00 1,000,000.00 951,060.00

City of La Mesa
Schedule of Investments, September 30, 2024
US AGENCIES 3130AQUD3 F H L B DEB 2.010% 02/25/2022 02/25/2027 2.01% 1,000,000.00 1,000,000.00 959,880.00 US AGENCIES 3130AQZ55 F H L B DEB 2.500% 03/10/2022 03/10/2027 2.50% 1,000,000.00 1,000,000.00 970,570.00 US AGENCIES 3130ARAH4 F H L B DEB 2.350% 03/04/2022 03/29/2027 2.35% 1,000,000.00 998,500.00 966,350.00 US AGENCIES 3130ARDY4 F H L B DEB 2.500% 03/29/2022 03/29/2027 2.50% 1,000,000.00 1,000,000.00 969,910.00 US AGENCIES 3130ARGE5 F H L B DEB 3.000% 04/21/2022 04/21/2027 3.00% 1,000,000.00 1,000,000.00 981,480.00 US AGENCIES 3130ARW56 F H L B DEB 3.650% 05/12/2022 05/12/2027 3.65% 1,000,000.00 1,000,000.00 993,040.00 US AGENCIES 3130ARYA3 F H L B DEB 4.000% 05/26/2022 05/26/2027 4.00% 1,000,000.00 1,000,000.00 998,470.00 US AGENCIES 3130AS7J2 F H L B DEB 3.200% 06/10/2022 06/10/2027 3.20% 1,000,000.00 1,000,000.00 988,860.00 US AGENCIES 3134GXZN7 F H L M C M T N 4.250% 07/12/2022 07/12/2027 4.25% 1,000,000.00 1,000,000.00 1,002,770.00 US AGENCIES 3135GAUG4 F N M A 4.500% 08/29/2024 08/21/2028 4.50% 1,000,000.00 1,000,000.00 999,600.00 US AGENCIES 3134H1VD2 F H L M C M T N 5.500% 03/01/2024 02/26/2029 5.50% 1,000,000.00 1,000,000.00 1,003,110.00 US AGENCIES 3130B06C8 F H L B DEB 5.400% 02/28/2024 02/28/2029 5.40% 1,000,000.00 1,000,000.00 1,003,370.00 US AGENCIES 3134H1VT7 F H L M C M T N 5.250% 03/05/2024 03/05/2029 5.25% 1,000,000.00 1,000,000.00 1,000,660.00 US AGENCIES 3134H1Z22 F H L M C M T N 5.500% 06/12/2024 03/12/2029 5.50% 500,000.00 500,000.00 501,905.00 US AGENCIES 3134HACE1 F H L M C M T N 5.050% 08/01/2024 08/01/2029 5.05% 1,000,000.00 1,000,000.00 1,007,190.00 US AGENCIES 3135GAU25 F N M A DEB 4.375% 08/06/2024 08/06/2029 4.38% 250,000.00 250,000.00 249,587.50 US AGENCIES 3130B26B6 F H L B DEB 5.150% 08/08/2024 08/08/2029 5.15% 1,000,000.00 1,000,000.00 1,004,570.00 US AGENCIES 3130B2JQ9 F H L B DEB 4.550% 08/30/2024 08/27/2029 4.55% 1,000,000.00 1,000,000.00 1,001,680.00 US AGENCIES 3130B2K95 F H L B DEB 4.100% 08/30/2024 08/28/2029 4.10% 1,000,000.00 1,000,000.00 997,790.00 Subtotal: 41,750,000.00 41,748,500.00 40,732,542.50
Type of Investment CUSIP Id Asset Short Name Issue Date Maturity Date Interest Rate Par Value Book Value Market Value Demand 98-37-421 LAIF State of California 4.71% 20,007,232.14 20,007,232.14 20,048,468.73 Grand Total: 74,389,232.14 74,380,157.14 73,309,757.11

1 La Mesa City Council
Minutes of a Regular Meeting
Date:

Location:

October 8, 2024, 6:00 pm
City Council Chambers, 8130 Allison Avenue
La Mesa, California

Present: Mayor Mark Arapostathis
Vice Mayor Patricia N. Dillard
Councilmember Laura Lothian
Councilmember Colin Parent
Councilmember Jack Shu
Staff: City Manager Greg Humora
Assistant City Manager Amanda Lee
City Attorney Glenn Sabine
Deputy City Clerk Stacy Ready
_____________________________________________________________________

1. CALL TO ORDER
The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting.

The Agenda Items were considered in the order presented.

Mayor Arapostathis called the meeting to order at 6:00 p.m.

1.1 INVOCATION - COUNCILMEMBER PARENT

1.2 PLEDGE OF ALLEGIANCE

2. REPORT FROM CLOSED SESSION
A closed session meeting was not held; therefore, there was no report from closed session.

3. CITY MANAGER COMMENTS
There were no comments.

4. COMMUNITY BULLETIN REPORTS

2 The Mayor, Council and staff made announcements and reported on various events taking place in the City. No action was taken.

5. ADDITIONS AND/OR DELETIONS TO THE AGENDA
There were no additions or deletions to the agenda.

6. PRESENTATION

6.1 PROCLAIMING THE WEEK OF OCTOBER 6 - 12, 2024, AS FIRE

PREVENTION WEEK
Mayor Arapostathis presented the proclamation proclaiming the week of October 6 - 12, 2024, as Fire Prevention Week to Fire Chief Koch.

7. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
Brenda Leek spoke on outdoor dining regulations.

Dianne Osterling spoke and submitted a comment on public health and safety services and remote public comment.

Brenda Hammond spoke on the La Mesa community.

8. CONFLICT DISCLOSURES
There were no conflict of interest disclosures.

9. BOARD AND COMMISSION APPOINTMENTS

9.1 RESOLUTION APPOINTING AND/OR REAPPOINTING MEMBERS TO

THE YOUTH ADVISORY COMMISSION
Mayor Arapostathis nominated Lauren Farace for reappointment and Firdous Ali, Janee Anderson, Kelsey Avalos-Reid, Colin Lansang, Kallan Rossiter, Anthony Salameh, Sophia Saucedo, and Aidan Sweeney for appointment to the Youth Advisory Commission.

Resolution No. 2024-126
Moved By Mayor Arapostathis
Seconded By Councilmember Parent
Approve the reappointment of Lauren Farace and the appointments of Firdous Ali, Janee Anderson, Kelsey Avalos-Reid, Colin Lansang, Kallan Rossiter, Anthony Salameh, Sophia Saucedo, and Aidan Sweeney to the Youth Advisory Commission and adopt Resolution confirming the appointments.

3 For (5): Mayor Arapostathis, Vice Mayor Dillard, Councilmember Lothian, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)

10. PUBLIC COMMENTS ON CONSENT CALENDAR
Dianne Osterling spoke on Item 11.5.

11. CONSENT CALENDAR
(Items 11.1 through 11.6)
Councilmember Shu and Councilmember Lothian made comments on Item 11.5.

Moved By Mayor Arapostathis
Seconded By Vice Mayor Dillard
Approve Consent Calendar Items 11.1 through 11.6.

For (5): Mayor Arapostathis, Vice Mayor Dillard, Councilmember Lothian, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)

11.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF

ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Approve.

11.2 APPROVAL OF THE MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD TUESDAY, SEPTEMBER 24, 2024
Approve.

11.3 RESOLUTION APPOINTING THE LA MESA-SPRING VALLEY

SCHOOL DISTRICT REPRESENTATIVE TO THE COMMUNITY POLICE

OVERSIGHT BOARD
Resolution No. 2024-127
Adopt Resolution.

11.4 RESOLUTION AUTHORIZING WAIVER OF COMPETITIVE BIDDING

REQUIREMENTS PURSUANT TO LA MESA MUNICIPAL CODE
SECTION 2.40.070A (7) AND THE EXPENDITURE OF FUNDS TO

4 SMART COVER SYSTEMS FOR DEPTH SENSOR INSTALLATION IN

THE ALVARADO SEWER BASIN
Resolution No. 2024-128
Adopt Resolution.

11.5 PERMIT AND DEVELOPMENT ACTIVITY QUARTERLY UPDATE
(APRIL 2024 - JUNE 2024)
Receive and file.

11.6 RESOLUTION AUTHORIZING ACCEPTANCE OF CENTRAL ZONE

RADIO GRANT AWARD FROM SAN DIEGO REGIONAL FIRE
FOUNDATION OF $62,763 AND APPROVING LA MESA COST SHARE
OF $6,276 PAYABLE TO ALPINE AS LEAD AGENCY
Resolution No. 2024-129
Adopt Resolution.

12. ORDINANCE: SECOND READING

12.1 MOBILEHOME PARKS ACT AND SPECIAL OCCUPANCY PARKS ACT

ORDINANCE

CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF LA MESA, CALIFORNIA, RELINQUISHING

ENFORCEMENT AUTHORITY OF THE MOBILEHOME PARKS ACT

AND SPECIAL OCCUPANCY PARKS ACT TO THE CALIFORNIA

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
City Attorney Sabine read the title of the Ordinance.

Dianne Osterling inquired about the impact of the proposed Ordinance.

Ordinance No. 2024-2914
Moved By Mayor Arapostathis
Seconded By Vice Mayor Dillard
Approve the second reading and adoption of the Ordinance.

For (5): Mayor Arapostathis, Vice Mayor Dillard, Councilmember Lothian, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)

13. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)

5 The Mayor and Council reported on various outside boards, commissions and committee meetings they attended. No action was taken.

14. AB 1234 REPORTS (GC 53232.3 (d))
There were no reports.

15. CITY ATTORNEY REMARKS
There were no remarks.

16. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 6:30 p.m.
_________________________
City Clerk

1 La Mesa City Council
Minutes of a Regular Meeting
Date:

Location:

October 22, 2024, 6:00 pm
City Council Chambers, 8130 Allison Avenue
La Mesa, California

Present: Mayor Mark Arapostathis
Vice Mayor Patricia N. Dillard
Councilmember Laura Lothian
Councilmember Colin Parent
Councilmember Jack Shu
Staff: City Manager Greg Humora
Assistant City Manager Amanda Lee
City Attorney Glenn Sabine
City Clerk Megan Wiegelman
_____________________________________________________________________

1. CALL TO ORDER
The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting.

The Agenda Items were considered in the order presented.

Mayor Arapostathis called the meeting to order at 6:00 p.m.

1.1 INVOCATION - COUNCILMEMBER PARENT

1.2 PLEDGE OF ALLEGIANCE

2. REPORT FROM CLOSED SESSION
City Attorney Sabine announced there were no reportable actions.

3. CITY MANAGER COMMENTS
There were no comments.

2 4. COMMUNITY BULLETIN REPORTS
The Mayor, Council and staff made announcements and reported on various events taking place in the City. No action was taken.

5. ADDITIONS AND/OR DELETIONS TO THE AGENDA
There were no additions or deletions to the agenda.

6. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
Brenda Leek spoke on outdoor dining regulations.

Dianne Osterling spoke and submitted a comment on government transparency.

Susan Wayne spoke on the issue of dogs being off-leash outside of designated dog parks and the lack of enforcement regarding this behavior.

Barbie Wheeler spoke on her concerns about a house on Bellflower Drive.

7. CONFLICT DISCLOSURES
There were no conflict of interest disclosures.

8. PUBLIC COMMENTS ON CONSENT CALENDAR
Dianne Osterling spoke and submitted comments on Items 9.2 and 9.3.

9. CONSENT CALENDAR
(Items 9.1 through 9.3)
Moved By Mayor Arapostathis
Seconded By Councilmember Parent
Approve Consent Calendar Items 9.1 through 9.3.

For (5): Mayor Arapostathis, Vice Mayor Dillard, Councilmember Lothian, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)

9.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT OF

ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Approve.

3 9.2 RESOLUTION APPROVING AND ADOPTING AMENDMENTS TO THE BODY AND APPENDIX OF THE CITY’S AMENDED LOCAL CONFLICT

OF INTEREST CODE
Resolution No. 2024-130
Adopt Resolution.

9.3 RESOLUTION UPDATING A POLICY FOR EXTENSION OF SANITARY

SEWER TO SERVE RESIDENTS OUTSIDE THE CITY LIMITS
Resolution No. 2024-131
Adopt Resolution.

10. STAFF REPORT

10.1 CONSIDERATION AND POSSIBLE ADOPTION OF AN AMENDMENT TO FISCAL YEAR 2024-2025 COMPENSATION PLAN TO ADD THE

JOB CLASSIFICATION OF COMMUNITY CLEANUP COORDINATOR
Assistant City Manager Lee provided an overview of the Community Cleanup Coordinator position and its associated fiscal impact.

Council questions and comments ensued.

Dianne Osterling recommended conducting a citywide needs assessment before adding the job classification of Community Cleanup Coordinator.

Resolution No. 2024-132
Moved By Councilmember Lothian
Seconded By Vice Mayor Dillard
Adopt Resolution amending the Fiscal Year 2024-2025 Compensation Plan to reflect the adoption of the Community Cleanup Coordinator classification.

For (5): Mayor Arapostathis, Vice Mayor Dillard, Councilmember Lothian, Councilmember Parent, and Councilmember Shu
Approved (5 to 0)

11. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
The Mayor and Council reported on various outside boards, commissions and committee meetings they attended. No action was taken.

4 12. AB 1234 REPORTS (GC 53232.3 (d))
There were no reports.

13. CITY ATTORNEY REMARKS
There were no remarks.

14. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 6:32 p.m.
_________________________
City Clerk

1 La Mesa City Council
Minutes of a Special Meeting
Date:

Location:

October 22, 2024, 5:30 p.m.

Council Chambers and City Manager's Conference Room
City Hall, 8130 Allison Avenue
La Mesa, California

Present: Mayor Mark Arapostathis
Vice Mayor Patricia N. Dillard
Councilmember Laura Lothian
Councilmember Colin Parent
Councilmember Jack Shu
Staff: City Manager Greg Humora
Assistant City Manager Amanda Lee
City Attorney Glenn Sabine
City Clerk Megan Wiegelman
_____________________________________________________________________

1. CALL TO ORDER
Mayor Arapostathis called the meeting to order at 5:30 p.m.

2. PUBLIC COMMENTS
There were no public comments.

Mayor Arapostathis adjourned the meeting to Closed Session at 5:30 p.m.

3. CLOSED SESSION

3.1 EXISTING LITIGATION - CLOSED SESSION CONFERENCE WITH

LEGAL COUNSEL RELATING TO EXISTING LITIGATION PURSUANT
TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9 OF

THE CALIFORNIA GOVERNMENT CODE
a. Dennis Daneri v. La Mesa Police Department
Case No.: 24CL006273C

2 The meeting reconvened at 5:49 p.m. with all members present.

4. REPORT FROM CLOSED SESSION - CITY ATTORNEY
City Attorney Sabine announced there were no reportable actions.

5. ADJOURNMENT
Mayor Arapostathis adjourned the meeting at 5:50 p.m.
_________________________
City Clerk

DATE: November 12, 2024
TO: Mayor and Members of the City Council
FROM: Megan Wiegelman, City Clerk
VIA: Greg Humora, City Manager
SUBJECT: RESOLUTION AMENDING THE OPERATING BUDGET FOR FISCAL YEAR 2024-2025 TO FUND THE NEW JOB CLASSIFICATION OF

COMMUNITY CLEANUP COORDINATOR
On October 22, 2024, the City Council approved the creation of the new Community Cleanup Coordinator position and the adoption of a resolution amending the Fiscal Year 2024-2025 Compensation Plan to reflect the addition of the Community Cleanup Coordinator classification. However, the resolution amending the Operating Budget for Fiscal Year 2024-2025 to allocate funding for this position was unintentionally omitted from the attachments of the original staff report and is now being brought before the Council for approval. In accordance with the Council’s action on October 22, it is necessary to adopt the Resolution to update the Operating Budget.

Staff recommends that the City Council approve the Resolution amending the Operating Budget for Fiscal Year 2024-2025 to fund the new Community Cleanup Coordinator position.

Attachments:

A. Draft Resolution
B. October 22nd Staff Report

RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA AMENDING THE OPERATING BUDGET FOR FISCAL YEAR 2024-2025 TO FUND THE NEW

JOB CLASSIFICATION OF COMMUNITY CLEANUP COORDINATOR
WHEREAS, on October 22, 2024, the City of La Mesa created a new classification entitled a Community Cleanup Coordinator position; and
WHEREAS, to fund this position an appropriation of $172,499 shall be made from the Fiscal Year 2024-2025 Operating Budget General Fund Reserves Account No. 101-30050-000- 000000 to the City Manager Account No. 101-39000-000-000000.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized to approve the appropriation of $172,499 to the General Fund City Manager Budget Account.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 12th day of November 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, CMC, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)

REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER

DATE: October 22, 2024
SUBJECT: CONSIDERATION AND POSSIBLE ADOPTION OF AN
AMENDMENT TO FISCAL YEAR 2024-2025

COMPENSATION PLAN TO ADD THE JOB

CLASSIFICATION OF COMMUNITY CLEANUP

COORDINATOR
DESCRIPTION: 1) RESOLUTION AMENDING THE FISCAL YEAR 2024- 25 COMPENSATION PLAN TO REFLECT THE

ADOPTION OF THE COMMUNITY CLEANUP
COORDINATOR CLASSIFICATION, AND 2)

RESOLUTION AMENDING THE OPERATING BUDGET
FOR FISCAL YEAR 2024-25
ISSUING DEPARTMENT: City Manager
SUMMARY:

Issues:

1. Should the City Council adopt the attached draft resolution to approve a new Community Cleanup Coordinator classification?

2. Should the City Council adopt the attached draft resolution to amend the Operating Budget for Fiscal Year 2024-2025?
Recommendation:

1. The City Council adopt the attached draft resolution amending the Fiscal Year 2024-25 Compensation Plan to reflect the adoption of the Community Cleanup Coordinator classification.

2. The City Council adopt the attached draft resolution amending the Operating Budget for Fiscal Year 2024-25.

Report to Mayor and Councilmembers
Date: October 22, 2024
Page: 2 of 4
Fiscal Impact:

The annual total compensation at the top of the salary band, including salary, benefits, taxes, and other expenses, is estimated at $133,011. There is a onetime cost for a vehicle, tools, and supplies of $83,825. If approved, a total appropriation of $172,499 from FY 2024-25 Operating Budget General Fund Reserves is required to fully fund the position and associated costs. This includes eight months ($88,674) of prorated costs for the position.

City’s Strategic Goals:
• Promote a high quality of life that current and future generations can afford to call home.

Climate Action Plan Reduction Strategy:
• T-6 Municipal Fleet – Promote efforts that transition municipal vehicle fleet from gasoline- and diesel-powered vehicles to alternative-fuel or lowemissions vehicles.

BACKGROUND:

On August 13, 2024, the City Council directed staff to develop a new position focused on litter removal in the City and to return to the Council within 60 days with a detailed report outlining the fiscal impacts and any necessary resolutions for formal approval.

DISCUSSION:

In response to the City Council’s direction, staff reviewed similar positions from other cities. These positions, which include responsibilities such as trash and debris removal, graffiti abatement, and community engagement on blight and improvement efforts, informed creation of this new classification.

The new classification is titled as a Community Cleanup Coordinator. The primary duties of the position will be to conduct daily patrols and remove trash, debris, and graffiti from public right-of-ways throughout the City, respond to community concerns regarding litter and graffiti, and educate the public on ongoing cleanup initiatives. In addition, the position will serve as a liaison with other agencies, such as Caltrans and the Metropolitan Transit System (MTS), to coordinate the removal of trash and debris on their properties within the City limits. The position will also have a secondary responsibility of managing City programs such as the Litter Free La Mesa Cleanup Series.

Report to Mayor and Councilmembers
Date: October 22, 2024
Page: 3 of 4
The proposed annual salary band range for the Community Cleanup Coordinator classification is $59,612.80 to $78,000, which is comparable to other jurisdictions with similar positions. The total annual and one-time costs for the classification are listed below:

Annual Costs
Salary $59,612.80 $78,000
Direct and Indirect Costs, e.g., healthcare, retirement, taxes, etc. $39,318.20 $55,011
Total Annual Cost Range $98,931.00 $133,011
One-time Costs
Truck $68,000
Truck Outfitting $14,000
Supplies and Tools $1,825
Total One-time Costs $83,825
CONCLUSION:

Staff recommends the City Council adopt the following: 1) a resolution amending the Fiscal Year 2024-25 Compensation Plan to reflect the adoption of the Community Cleanup Coordinator classification, and 2) a resolution amending the Operating Budget for Fiscal Year 2024-25. If the new classification is approved, staff will order the vehicle and begin recruitment for the position. Staff anticipates it will take approximately four months to fill the position.

Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Amanda Lee
City Manager Assistant City Manager
Attachments:

Report to Mayor and Councilmembers
Date: October 22, 2024
Page: 4 of 4
A. Resolution Amending Compensation Plan
B. Resolution Amending the Operating Budget for Fiscal Year 2024-25

REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: November 12, 2024
SUBJECT: SIDE LETTER AGREEMENT TO THE POLICE
OFFICERS’ ASSOCIATION MEMORANDUM OF

UNDERSTANDING AMENDING THE SECTION

REGARDING REDUCED WORK WEEK TO INCLUDE

SWORN EMPLOYEES
ISSUING DEPARTMENT: Human Resources
SUMMARY:

Issues:

Should the City Council adopt a resolution approving the side letter agreement to the 2024-2027 Memorandum of Understanding (MOU) between the City of La Mesa and the La Mesa Police Officers’ Association (POA) to amend the section regarding reduced work week to include sworn employees? Recommendation:

That the City Council adopt a resolution approving the side letter to the POA MOU amending the section regarding reduced work week to include sworn employees.

Fiscal Impact:

There are no direct financial impacts to staff’s recommendation.

City’s Strategic Goals:
 Maintain a community where residents and visitors feel safe.  Nurture an organizational culture where employees are recognized for the delivery of high-quality services to the community.
 Promote a high quality of life that current and future generations can afford to call home.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 2 of 3
DISCUSSION:

The City of La Mesa takes every effort to make temporary reduced work schedules available to employees when they are unable to work fulltime due to unforeseen circumstances or personal commitments. The current POA MOU allows for fulltime nonsworn employees to work a regularly scheduled, temporary reduced work week with the approval of the Police Chief to address those needs. The reduced work week provision is requested by the employee and outside of any reasonable accommodation under State and Federal leave laws (e.g. Family Medical Leave Act or Americans with Disabilities Act). Salary and benefits for non-sworn employees working a reduced work week are reduced proportional to the regularly scheduled hours based upon the number of hours worked.

The proposed resolution amends the reduced work week section of the MOU to include sworn employees for a period of no less than of six (6) months and generally no longer than twenty-four (24) months.

The approval of the request is determined by a feasibility determination that includes cost, levels of service and adequate supervision. Reduced work week schedules for sworn employees will be limited to assignments in the Patrol Division. The Police Chief may rescind the reduced work week based on the needs of the organization with advanced notice to the employee.

There are several benefits to allowing a temporary reduced work week for sworn officers, including increased retention of experienced officers, lower absenteeism, and improvement of overall health and efficiency of personnel while maintaining public safety.

If approved, staff will evaluate the use and effectiveness of the program prior to the start of negotiations for a successor MOU.

CONCLUSION:

Staff recommends that the City Council adopt a resolution approving the side letter to the POA MOU amending the section regarding reduced work week to include sworn employees.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 3 of 3
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Gretchen Spaniol
City Manager Director of Human Resources
Attachments:

A. Resolution approving a Side Letter Agreement to Amend Section 1.13 Reduced Work Week of the 2024-2027 MOU between the City of La Mesa and the Police Officers’ Association
Exhibit 1: Side Letter Agreement

RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
APPROVING A SIDE LETTER TO AMEND SECTION 1.11.03 – REDUCED WORK WEEK, OF THE 2024-2027 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA MESA AND THE LA MESA POLICE OFFICERS’

ASSOCIATION
WHEREAS, on June 25, 2024, the City of La Mesa (“City”) and the La Mesa Police Officers’ Association (POA) executed a Memorandum of Understanding (“MOU”) for the period July 1, 2024, through June 30, 2027; and
WHEREAS authorized representatives of the City of La Mesa have met and conferred with representatives of POA and as a result of the meet and confer process a Side Letter of Agreement has been reached with the representatives of POA to amend Section 1.11.03 Reduced Work Week to include a section regarding sworn employees.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, as follows:

1. The Side Letter of Agreement by and between the City of La Mesa representatives and the representatives of POA, a copy which is on file and available for inspection in the Office of the City Clerk and incorporated herein by reference as Exhibit 1, is hereby approved.

2. All other terms and conditions of the 2024 – 2027 MOU shall remain in full force and effect.

3. The City Manager is hereby directed and authorized to take all necessary and appropriate action with respect to implementation of the terms and conditions of the Side Letter of Agreement.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 12
th day of November 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)

EXHIBIT 1

SIDE LETTER AGREEMENT AMENDING
THE 2024-2027 MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF LA MESA AND THE LA MESA POLICE OFFICERS’ ASSOCIATION WHEREAS, on June 25, 2024, the City of La Mesa (“City”) and the La Mesa Police Officers’ Association (POA) executed a Memorandum of Understanding (“MOU”) for the period July 1, 2024 through June 30, 2027;
WHEREAS, in an effort to aid sworn employees in balancing work and personal commitments while meeting the needs of the City, POA and the City desire to add Section 1.11.03 REDUCED WORKWEEK (Sworn Employees);
WHEREAS, no changes are proposed to Section 1.11.02 REDUCED WORK WEEK applicable to non-sworn employees; and
WHEREAS, the City and POA desire to amend the terms of the POA MOU stated herein subject to ratification by POA and the City Council.

NOW, THEREFORE, the City and POA agree as follows:

Section 1.11.03 REDUCED WORK WEEK (Sworn Employees) is added to read as follows:

SECTION 1.11.03 REDUCED WORK WEEK (Sworn Employees)
Purpose: The City will make every effort to make temporary reduced work schedules available to employees who are unable to work full-time due to unforeseen circumstances or personal commitments.

Sworn employees considering reduced work week should be aware that:
 Approval of a request depends on the feasibility for the position to be a reduced work schedule position. Feasibility determination shall include consideration of, but not limited to: cost, levels of service and the need to maintain adequate supervision;  Management cannot involuntarily place an employee on reduced work schedule;  Reduced work schedule may affect the employee’s benefits and service credit accrual with CalPERS.
 Assignments during a reduced work week are limited to patrol duties, unless otherwise specified by the Police Chief.
 Sworn employees currently on special assignment (e.g., School Resource Officer, Investigations, Traffic, etc.) approved for a reduced work week will be assigned to Patrol.

Specialty assignments are forfeited upon approval of Reduced Work Week assignment.  To address the needs of the City, the Police Chief may rescind the reduced work week schedule when determined necessary with no less than forty-five (45) days written notice to the employee.  If the employee wants to return to fulltime status before the approved reduced work week period is over, the employee must give a minimum of thirty (30) days’ notice to the Police Chief.

The City may permit full-time, eligible sworn employees to work a regularly scheduled reduced workweek with the approval of the Police Chief, for no less than a period of six (6) months and no more than a period of twenty-four (24) months, unless otherwise extended. Sworn employees working a reduced work week are required to meet all department-approved training requirements.

Benefits for sworn employees working a reduced work week will be proportional to the regularly scheduled reduce bi-weekly hours as shown below:

70-79 bi-weekly hours = Full benefits
60-69 bi-weekly hours = 75% benefits
40-59 bi-weekly hours = 50% benefits
Less than 40 bi-weekly hours = No benefits
Eligibility: Regular, fulltime sworn employees must have successfully completed probation and have satisfactory or above performance ratings on their most recent annual performance review to apply for a temporary reduced work week.

Section 1.11 (B) Hours of Work and Overtime, paragraph two, also applies to sworn employees regularly working less than a forty-hour work week.

All other leave accruals and holiday leave credits shall be prorated based upon proportional schedule above, unless specifically noted below.
 Longevity pay – service date based on years of continuous service from anniversary date  Annual performance evaluation – based on evaluation anniversary date  Tuition Reimbursement – employee on reduced work week is eligible as noted in Section 1.25.

Outside employment: While working a reduced work week, sworn employees shall not engage in any paid or self-employment, activity, or enterprise which is inconsistent, incompatible or in conflict with their position duties, functions, responsibilities, or that of the Police department. In order to avoid perceived or actual conflicts of interest that may arise from outside employment, all employees must obtain written approval from the Police Chief or their designee prior to undertaking any outside employment during their reduced work week.

Procedures to request a reduced work week, including the request form and Reduced Work Week agreement, shall be maintained as a Police Department Policy.

Except as expressly modified in this side letter herein, all terms and conditions of the 2024-2027 MOU shall remain in full force and effect.

For CITY OF LA MESA: For Police Officers’ Association:

Gretchen Spaniol William Wilson
Director of Human Resources POA President

REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: November 12, 2024
SUBJECT: RESOLUTION AUTHORIZING CONTRACT CHANGE
ORDER NO.1 TO QUALITY CONSTRUCTION AND
ENGINEERING, INC. FOR BID 24-05, 2023 ANNUAL

RESURFACING PROJECT
ISSUING DEPARTMENT: PUBLIC WORKS
SUMMARY:

Issues:

Should the City Council approve the attached resolution authorizing Contract Change Order No. 1 to Quality Construction and Engineering, Inc. in the amount of $57,635.12 for Bid 24-05, 2023 Annual Resurfacing Project? Recommendation:

Approve the attached resolution authorizing contract change order No.1 to Quality Construction and Engineering, Inc. in the amount of $57,635.12 for Bid 24-05, 2023 Annual Resurfacing Project.

Fiscal Impact:

Funding for Contract Change Order No. 1 is available in Road Maintenance & Rehabilitation Account (SB1) CIP Account No. 302-2258RM.

City’s Strategic Goals:
 Maintain a community where residents and visitors feel safe.  Invest in infrastructure to serve the needs of the community.  Promote a high quality of life that current and future generations can afford to call home.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 2 of 2
BACKGROUND:

The City of La Mesa maintains roadways on a 7-zone cycle. Roadways maintenance treatments are selected based on multiple factors including: average daily traffic, types of vehicle load, paving history, and types of roadway damage.

On February 27, 2024, City Council approved a resolution awarding a construction contract to Quality Construction and Engineering, Inc. in the amount of $2,113,403.85 for the 2023 Annual Resurfacing Project, Bid 24-05.

DISCUSSION:

During the construction of the 2023 Annual Resurfacing Project, additional work was required and found to be advantageous to perform with this project. Additional work included decorative concrete medians, improved sub-base import, additional continental crosswalk pavement markings, and additional traffic loops.

To improve traffic safety, increase roadway quality and driver experience, and enhance the City of La Mesa, staff recommends issuance of funds for the above change orders.

CONCLUSION:

Staff recommends that the City Council adopt the attached resolution authorizing Contract Change Order No. 1 to Quality Construction and Engineering, Inc. in the amount of $57,635.12 for Bid 24-05, 2023 Annual Resurfacing Project.

Reviewed by: Respectfully submitted by:
____________________ __________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
Tristan Leger__________________
Tristan Leger
Assistant Engineer
Attachments: A – Resolution
B – Contract Change Order 1
C – Street Map and Location List

RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AUTHORIZING CONTRACT CHANGE ORDER NO. 1 FOR THE 2023 ANNUAL RESURFACING PROJECT, BID 24-05, TO QUALITY CONSTRUCTION, INC.

WHEREAS, the City of La Mesa has a strategic goal to invest in infrastructure to serve the needs of the community;
WHEREAS, the 2023 Annual Resurfacing Project is a crucial project that repairs and replaces damanged road infrastructure in La Mesa;
WHEREAS, on February 27th, 2024, a contract was awarded to Quality Construction and Engineering, Inc. to provide construction services for the 2023 Annual Resurfacing Project; WHEREAS, unforeseen circumstances required work beyond the original contract; and WHEREAS, Administrative Instruction F-13 requires approval by the City Council for Public Works construction change orders over $25,000.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized and instructed to execute for and on behalf of said City, Contract Change Order No. 1 for additional construction services between the City of La Mesa and Quality Construction and Engineering, Inc., for an amount of $57,635.12 for the 2023 Annual Resurfacing Project.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 12th day of November 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)

RE Contract: Date:

P.O. No.:

The time provided for the contract is
Therefore, the revised contract time is working days, and the revised completion date is

CITY OF LA MESA
You are hereby requested to comply with the listed changes in the contract plans and specifications. Furnish to the City of La Mesa as follows:

Change in
Contract Price
11/12/2024
242419
Detailed Description of Changes & Quantities or Scope of Work 2023 Annual Resurfacing Project
CONTRACT CHANGE ORDER NO. 1
Bid No.:

QUALITY CONSTRUCTION & ENGINEERING, INC.

TOTAL CCO's (+ or -) $ 57,635.12 % Change 2.73%
Michael Throne, Director of Public Works
working days.
70 NEW CONTRACT AMOUNT (C + B + A) $ 2,171,038.97 % Change Megan Wiegelman, City Clerk

2.73%
.

APPROVED BY:

CCO's PREVIOUSLY APPROVED (+ or -) $ - % Change 0.00%
NET CHANGE THIS CCO (+ or -) $ 57,635.12 % Change 2.73% 24-05
TO:

ORIGINAL CONTRACT AMOUNT
$ 57,635.12
$ 2,113,403.85
Quality Construction & Engineering, Inc.

Total Change
$ 16,280.00
$ 1,356.92
$ 17,179.00
$ 1,584.00
Mohammad Qahoush, Owner
10/25/2024
I, THE UNDERSIGNED CONTRACTOR/CONSULTANT, have given careful consideration to the changes proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the price shown above.

Mark Arapostathis, Mayor
$ 21,235.20
Install colored & stamped concrete
Install geo-grid and import class 2 base material
Install Thermoplastic crosswalk
Install additional traffic loops
Purchased concrete stamp
APPROVAL RECOMMENDED BY:

This document shall become an amendment to the contract and all provisions for the contract will apply hereto.

The contractor accepts this change order as full compensation for additional work and delay to the project caused by this change order. This change order was requested by the City/Contractor. increased by 10
5 Bid Item
No.
1 2
3 4

ATTACHMENT B

UNDERGROUND SERVICE ALERT
SECTION 4216 & 4217 OF THE GOVERNMENT CODE REQUIRES A DIG ALERT IDENTIFICATiON NUMBER BE ISSUED BEFORE A "PERMIT TO EXCAVATE" WILL BE VALID. FOR YOUR DIG ALERT I.D. NUMBER CALL UNDERGROUND SERVICE ALERT TOLL FREE @ 1-800-422-4133 TWO (2) WORKING DAYS BEFORE YOU DIG.

WEB ADDRESS: WWW.DIGALERT.ORG

REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: November 12, 2024
SUBJECT: RESOLUTION AUTHORIZING CONTRACT CHANGE
ORDER NO.3 FOR THE BOULEVARD DRIVE STORM
DRAIN IMPROVEMENT PROJECT, BID NO. 24-16, TO
SC VALLEY ENGINEERING, INC.

ISSUING DEPARTMENT: PUBLIC WORKS
SUMMARY:

Issues:

Should the City of La Mesa authorize Contract Change Order No. 3 in the amount of $30,153.88 for the Boulevard Drive Storm Drain Improvement Project, Bid No. 24-16 to SC Valley Engineering?
Recommendation:

Authorize Contract Change Order No. 3 in the amount of $30,153.88 for the Boulevard Drive Storm Drain Improvement Project, Bid No. 24-16 to SC Valley Engineering.

Fiscal Impact:

Funds for this change order will be provided from TransNet Storm Drain CIP Account 304-4251TR.

City’s Strategic Goals:
 Invest in infrastructure to serve the needs of the community.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 2 of 3
BACKGROUND:

On April 9, 2024, the City Council approved a resolution awarding a construction contract to SC Valley Engineering, Inc. in the amount of $6,400,470.95 for the Boulevard Drive Storm Drain Improvement Project, Bid No. 24-16.

The Boulevard Drive Storm Drain Improvement Project is currently under construction.

Improvements include the construction of a double 8-foot by 5-foot poured-in-place, reinforced concrete box and associated improvements. The project includes considerable wet and dry utility relocation in La Mesa and San Diego.

During construction, field conditions related to the lowering of Helix Water infrastructure have led to additional work that was unforeseen during design. Additionally, extremely long lead times for water line materials, such as an unexpected 30-week lead time for special valves required by Helix, have changed the order of construction, leading to additional costs.

DISCUSSION:

To address the unforeseen materials issues and field conditions, the Contractor worked on removal of highline water pipe for the surrounding neighborhood in order to complete lowering of Helix water mains in the project alignment. The highline was required in order to serve the local residents with water while the series of lowering and shutdowns was occurring.

Additionally, this work procurement of some extra materials related to water line anode placement.

CONCLUSION:

Staff recommends that the City Council adopt the attached resolution authorizing Contract Change Order No. 3 to SC Valley Engineering in the amount of $30,153.88 including 3 additional working days to the contract duration for the Boulevard Drive Storm Drain Improvement Project, Bid No. 24-16.

Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 3 of 3
___________________________
Joe Kuhn
Environmental Manager
Attachments: A. Resolution
B. Contract Change Order 3

RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AUTHORIZING CONTRACT CHANGE ORDER NO. 3 FOR THE BOULEVARD DRIVE STORM DRAIN IMPROVEMENT PROJECT, BID NO. 24-16, TO SC VALLEY ENGINEERING, INC.

WHEREAS, a contract was awarded to SC Valley Engineering Inc to provide construction services for the Boulevard Drive Storm Drain Improvement Project; WHEREAS, the Contractor is required to perform out of scope work in order to manage Helix Water mains located within prior rights easements within the project area; WHEREAS, the original design and intent of handling the Helix Water mains was changed due to field conditions and an inability to obtain materials required by Helix Water District; and
WHEREAS, Administrative Instruction F-13 requires approval by the City Council for Public Works construction change orders over $25,000.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized and instructed to execute for and on behalf of said City, Contract Change Order No. 3 for additional construction services between the City of La Mesa and SC Valley Engineering, Inc., for an amount for an amount of $30,153.88 for the Boulevard Drive Storm Drain Improvement Project. Said contract change order is on file in the office of the City Clerk.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 12
th day of November 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

CERTIFICATE OF THE CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)

RE Contract: Date:

P.O. No.:

The time provided for the contract is
Therefore, the revised contract time is working days, and the revised completion date is
4%
.

APPROVAL RECOMMENDED BY: APPROVED BY:

This document shall become an amendment to the contract and all provisions for the contract will apply hereto. The contractor accepts this change order as full compensation for additional work and delay to the project caused by this change order. This change order was requested by the City/Contractor. increased by 3 working days.
141
NEW CONTRACT AMOUNT (C + B + A)
SC Valley Engineering, INC.
12/9/2024
Samuel Wathen, President
Megan Wiegelman
City Clerk
ATTESTED BY:
$ 197,876.01 % Change 3%
$ 228,029.89 % Change 4%
$ 6,628,500.84 % Change
TOTAL CCO's (+ or -)
CCO's PREVIOUSLY APPROVED (+ or -)
NET CHANGE THIS CCO (+ or -)
I, THE UNDERSIGNED CONTRACTOR/CONSULTANT, have given careful consideration to the changes proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the price shown above.

Michael Throne
Director of Public Works
Mark Arapostathis
Mayor
1 Waterline Highline Removal and Annode Materials $ 30,153.88 Total Change $ 30,153.88
ORIGINAL CONTRACT AMOUNT $ 6,400,470.95
$ 30,153.88 % Change 0%
You are hereby requested to comply with the listed changes in the contract plans and specifications. Furnish to the City of La Mesa as follows:

Item No.

Change in
Contract Price
11/12/2024
242396
Detailed Description of Changes & Quantities or Scope of Work Boulevard Drive Storm Drain Improvement
Project
Bid No.: 24-16
TO: SC Valley Engineering Reso. No.: 2024-

CITY OF LA MESA
CONTRACT CHANGE ORDER NO. 2

ATTACHMENT B

REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: November 12, 2024
SUBJECT: RESOLUTION TO ENTER INTO AN AGREEMENT WITH
SOUTHERN COUNTIES OIL CO. TO PROVIDE FUEL

DELIVERY AND RELATED SERVICES
ISSUING DEPARTMENT: Public Works
SUMMARY:

Issues:

Should the City Council adopt the resolution to enter into an agreement with Southern Counties Oil Co. to provide fuel delivery and related services? Recommendation:

It is the recommendation of staff that the City Council adopt the resolution to enter into an agreement with Southern Counties Oil Co. to provide fuel delivery and related services.

Fiscal Impact:

The total annual cost is $350,000 and funds are available in account 101-15770- 000-000000.

City’s Strategic Goals:
 Invest in infrastructure to serve the needs of the community.  Ensure a strong financial outlook through careful planning, sustainable service levels, and fiscal sustainability.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 2 of 3
BACKGROUND:

The La Mesa Public Works Department operates fuel tanks to service the City’s municipal fleet. Fuel is delivered by contracted services which have been provided by Southern Counties Oil Co. since 2006 under cooperative bid awards led by the City of San Diego.

This year San Diego elected to use a different cooperative purchasing contract with a new fuel supplier. La Mesa staff entered into discussions with the same supplier under the cooperative contract but could not reach an agreement for the services.

DISCUSSION:

Southern Counties Oil Co. agreed to negotiate a new agreement with the City for one year with four, one-year renewal options. The total annual cost is not-to-exceed $350,000 based on current fuel use by the City’s fleet and market pricing after a discount by the supplier.

The City’s Purchasing Officer may waive competitive bidding when the City Council by resolution determines that due to special circumstances it is in the city's best interest to purchase a commodity or enter into a contract without compliance with the bidding, per La Mesa Municipal Code Section 2.40.070(A)(7). Awarding this agreement for fuel delivery and related services would utilize a firm which has reliably delivered supplies for a number of years. Under these facts, the circumstances are that Southern Counties Oil Co. can provide fuel delivery and related services effectively; and, as such, staff recommends that it is in the best interests of the City to enter into an agreement for fuel delivery and related services with Southern Counties Oil Co. without a formal bidding process.

CONCLUSION:

It is the recommendation of staff that the City Council adopt the resolution to enter into an agreement with Southern Counties Oil Co. to provide fuel delivery and related services.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 3 of 3
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
_________________ __
Scott Munzenmaier
Purchasing Officer
Attachments: A. Resolution
B. Agreement

RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA TO ENTER INTO AN AGREEMENT WITH SOUTHERN COUNTIES OIL CO. TO PROVIDE

FUEL DELIVERY AND RELATED SERVICES
________________________________________________________________ WHEREAS, the La Mesa Public Works Department operates fuel tanks for servicing the City’s municipal fleet;
WHEREAS, Southern Counties Oil Co. has supplied fuel and related services to the City for several years with satisfactory results and has agreed to negotiate a new agreement with the City for one year with four, one-year options to renew for a total annual cost of $350,000 based on current fuel use by the City’s fleet and market pricing after a discount by the supplier; and WHEREAS, the City’s Purchasing Officer may waive competitive bidding when the City Council by resolution determines that due to special circumstances it is in the city’s best interest to purchase a commodity or enter into a contract without compliance with the bidding, per La Mesa Municipal Code Section 2.40.070(A)(7).

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the City Council intends to enter into an agreement with Southern Counties Oil Co. to provide fuel delivery and related services for one year with four one-year options to renew for a cost of $350,000.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 12
th day of November 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)

REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: November 12, 2024
SUBJECT: RESOLUTION TO ENTER AN AGREEMENT WITH BPR

CONSULTING GROUP TO PROVIDE FIRE MARSHAL

AND FIRE INSPECTION SERVICES
ISSUING DEPARTMENT: Fire
SUMMARY:

Issues:

Should the City Council adopt the resolution to enter into an agreement with BPR Consulting Group to provide Fire Marshal and Fire Inspection services? Recommendation:

It is the recommendation of staff that the City Council adopt the resolution to enter into an agreement with BPR Consulting Group to provide Fire Marshal and Fire Inspection services.

Fiscal Impact:

The estimated cost is $125,000. Funds are available in Fire Prevention salaries account 101-61010-223-000000 and Heartland Fire & Rescue JPA salaries account 101-61010-226-000000 for budgetary transfer into professional services accounts 101-64300-223-000000 and 101-64300-226-000000.

City’s Strategic Goals:
 Maintain a community where residents and visitors feel safe.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 2 of 3
BACKGROUND:

The La Mesa Fire Department currently has a professional services agreement with BPR Consulting Group for permit inspection services after selecting the firm through a Request for Proposals in 2023.

Currently, the La Mesa Fire Prevention Bureau has a number of vacancies and have interim staff filling in. One of those positions is the current Interim Fire Marshal. As such, the Interim Fire Marshal’s contract will expire in December of this year. The Fire Department is working on recruiting a regular full-time staff member to fill this vacancy, however, the Interim Fire Marshal will be leaving prior to the completion of the hiring process.

DISCUSSION:

This professional services agreement with BPR Consulting Group will provide one contract staff member, starting with the rank of Fire Inspector. This will provide coverage for the basic functions of the Fire Prevention Bureau. The contract staff will be capable of performing new construction inspections, state mandated annual fire inspections and responding to citizen’s concerns. These tasks are vital for keeping the community safe and development projects moving along. The agreement would have a value of $125,000 for services through April 2025.

The City’s Purchasing Officer may waive competitive bidding for professional, specialized or consulting services when firms have performed similar or equal satisfactory work previously for the city on the same scope of work, program or project area, per La Mesa Municipal Code Section 2.40.070(A)(6). Awarding this agreement for inspection services would utilize a firm that is familiar with the City and has performed permit inspection services with good results. Under these facts, the circumstances are that BPR Consulting Group can provide similar services to what was previously awarded; and, as such, staff recommends that it is in the best interests of the City to enter into an agreement for Fire Marshal and Fire Inspection services with BPR Consulting Group without a formal bidding process.

CONCLUSION:

It is the recommendation of staff that the City Council adopt the resolution to enter into an agreement with BPR Consulting Group to provide Fire Marshal and Fire Inspection services until regular full-time staff can be hired.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 3 of 3
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Bent Koch
City Manager Fire Chief
_________________ __
Scott Munzenmaier
Purchasing Officer
Attachments: Resolution
Draft Agreement

RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA TO ENTER

INTO AN AGREEMENT WITH BPR CONSULTING GROUP TO PROVIDE FIRE

MARSHAL AND FIRE INSPECTION SERVICES
________________________________________________________________ WHEREAS, the La Mesa Fire Department currently has a professional services agreement with BPR Consulting Group for permit inspection services and currently the La Mesa Fire Prevention Bureau has positions which are vacant and have interim staff filling in; WHEREAS, an additional professional services agreement with BPR Consulting Group will provide coverage for the basic functions of the Fire Prevention Bureau including performing new construction inspections, state mandated annual fire inspections and responding to citizen’s concerns, which are all vital for keeping the community safe and development projects moving along; and
WHEREAS, a new agreement would have a value of $125,000 for services through April 2025.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the City Council intends to enter into an agreement with BPR Consulting Group to provide Fire Marshal and Fire Inspection services for $125,000 for services through April 2025.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 12th day of November 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)

City of La Mesa

SERVICES AGREEMENT
Fire Marshal and Fire Inspection Services

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
2 TABLE OF CONTENTS

1. STANDARD AGREEMENT FOR PROFESSIONAL SERVICES ...............................

2. ENGAGEMENT OF CONTRACTOR............................................................................

3. SERVICES TO BE PERFORMED BY CONTRACTOR ..............................................

4. KEY PROJECT PERSONNEL .......................................................................................

5. CONTRACTORS ............................................................................................................

6. CITY REPRESENTATION ............................................................................................

7. RESPONSIBILITIES OF THE CITY .............................................................................

8. PERFORMANCE SCHEDULE ......................................................................................

9. COMPENSATION TO CONTRACTOR ........................................................................

10. RECORDS .......................................................................................................................

11. METHOD OF COMPENSATION ..................................................................................

12. ITEMS TO BE DELIVERED TO CITY .........................................................................

13. DESIGN CHANGES OR REVISIONS...........................................................................

14. ADDITIONAL SERVICES OUTSIDE SCOPE .............................................................

15. HOLD HARMLESS ........................................................................................................

16. INSURANCE ...................................................................................................................

17. OWNERSHIP OF WORK ...............................................................................................

18. ASSIGNABILITY ...........................................................................................................

19. INTEGRATION; AMENDMENTS ................................................................................

20. NOTICES .........................................................................................................................

21. DISPUTE RESOLUTION ...............................................................................................

22. TERMINATION OF AGREEMENT FOR CAUSE OR CONVENIENCE ...................

23. BUSINESS LICENSE .....................................................................................................

24. INTEREST OF MEMBERS OF THE CITY ...................................................................

25. INTEREST OF CONTRACTOR AND EMPLOYEES; .................................................

26. FACILITIES AND EQUIPMENT ..................................................................................

27. INDEPENDENT CONTRACTOR ..................................................................................

28. PERS ELIGIBILITY INDEMNIFICATION .................................................................

29. TIME ................................................................................................................................

30. CONTRACTOR NOT AGENT .......................................................................................

31. NON-DISCLOSURE .......................................................................................................

32. SUBCONTRACTING .....................................................................................................

33. CHANGES .......................................................................................................................

34. JOB SITE SAFETY .........................................................................................................

35. PREVAILING WAGES FOR PUBLIC WORKS PROJECTS .......................................

36. CONFLICT BETWEEN AGREEMENT AND OTHER DOCUMENTS ......................

37. SIGNATURES .................................................................................................................

Attachments:

A - BPR Inc, Proposal for FI and FM Services

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
3 1. STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
Between the City of La Mesa and
BPR Consulting Group, LLC
for Fire Marshal and Fire Inspection Services

This Agreement is entered into by City of La Mesa as of ____________, by and between the City of La Mesa, a municipal corporation, hereinafter referred to as "the City", and BPR Consulting Group, LLC, hereinafter referred to as "Contractor."
WITNESSETH THAT:

WHEREAS, the City Council has adopted Resolution No. ;
WHEREAS, the City has need for professional services to perform Fire Marshal and Fire Inspection Services and is willing to compensate Contractor for such services; WHEREAS, the City desires to engage Contractor to render certain technical and professional services in the providing of said professional services; and WHEREAS, Contractor is qualified to provide said professional services for Fire Marshal and Fire Inspection service.

NOW THEREFORE, the parties do mutually agree as follows:

2. ENGAGEMENT OF CONTRACTOR
The City hereby agrees to engage Contractor and Contractor hereby agrees to perform the services set forth in this Agreement. This Agreement shall be for an initial term from the execution date of the Agreement through April 30, 2025.

3. SERVICES TO BE PERFORMED BY CONTRACTOR
Contractor shall commence performance of the Project upon execution of this Agreement by both parties. The term "Project" as used in this Agreement shall include all of the tasks and items listed and described in Exhibit "A", attached hereto and incorporated herein as part of this Agreement.

4. KEY PROJECT PERSONNEL
Contractor agrees to provide the services of Rebecca Winscott, Fire Marshal, respectively for the full term of this Agreement. No substitutions will be made without prior written approval by the City. The City reserves the right to request specific qualifications for personnel substituted under this section.

5. CONTRACTORS
Contractor will utilize the services of the following subcontractors during the course of this study:

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
4 None.

Payment for such services shall be the responsibility of the Contractor. No substitution of proposed subcontractors shall be made without prior written approval by the City.

6. CITY REPRESENTATION
The City Manager for the City of La Mesa, or its designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to this Agreement and shall administer said Agreement on behalf of the City. This person shall hereinafter be referred to as the "City's Representative."

7. RESPONSIBILITIES OF THE CITY
The City will provide the Contractor, or cause to be provided with, the following documents, services and site information, at no charge to the Contractor.

A. See Exhibit "A"

8. PERFORMANCE SCHEDULE
Both Contractor and the City recognize that time is of the essence in the completion of this work and the following schedule is dependent upon timely actions by the Contractor and the City.

Accordingly, the Contractor shall complete all of the work outlined in Exhibit "A" and described in this Agreement in accordance with the following schedule:

A. See Exhibit "A"
The Contractor shall not be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or failure of City to furnish timely information or to approve or disapprove Contractor's work promptly, or delay or faulty performance by City, or governmental agencies.

9. COMPENSATION TO CONTRACTOR
Final payment of fees shall be upon delivery of approved final documents. Progress payments shall be made based upon evidence that the work is progressing satisfactorily as determined by the City's Project Manager and substantiated with detailed invoices. The amount to be billed shall be based on the Contractor schedule of fees for professional services and the actual time required for each activity. The schedule of fees and estimated time for the project are as shown in Exhibit "A" attached hereto and incorporated herein as part of this Agreement.

The total fee for professional services shall be billed on a time-and-material basis with a total annual amount not to exceed $125,000 as described on page 2 of Exhibit "A".

10. RECORDS
Contractor shall maintain adequate records to permit inspection audit of Contractor's time-andmaterial charges under this Agreement. Contractor shall make such records available to the City

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
5 and to other public agencies responsible for approval, funding or auditing the project, during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records and they will be available only to the City or to public agencies involved with approval, funding or audit functions. Such records shall be maintained by the Contractor for three (3) years following completion of the work under this Agreement.

11. METHOD OF COMPENSATION
The City shall compensate Contractor for the services performed hereunder on a monthly basis within thirty (30) calendar days of receipt of Contractor's invoice for the services performed. The Contractor shall provide documentation regarding time-and-material charges sufficient to meet normal auditing practice. Copies of the invoices for materials in excess of $500 and subcontractor charges shall be submitted with the request for periodic payment.

The City shall promptly review invoicing and notify Contractor of any objection thereto in writing within fifteen (15) days of receipt of the invoice; absent such objection the invoice shall be deemed proper and acceptable.

In the event that any undisputed invoice is not paid within thirty (30) calendar days after receipt of the invoice by the City, it shall commence bearing interest on the date that the invoice was rendered at the rate of 1% per month and the City agrees to pay all accrued interest, together with the charges for services rendered.

12. ITEMS TO BE DELIVERED TO CITY
The following items shall be delivered by the Contractor to the City of La Mesa:

A. See Exhibit "A"

13. DESIGN CHANGES OR REVISIONS
No design changes or revisions will be required and no payment therefor will be made except pursuant to the provisions of this Agreement. No extra compensation shall be paid the Contractor for revisions required by reason of omissions or errors by the Contractor in the preparation of the original document, plans, working drawings, or specifications. Changes to the scope of this Agreement shall be negotiated prior to commencement of extra work.

14. ADDITIONAL SERVICES OUTSIDE SCOPE
Only after written authorization from the City, additional services that Contractor could provide, or cause to be provided, include the following:

A. Additional work related to the Project but not included in the Scope of Work.

B. Additional work caused by changes unrelated to the Scope of Work described herein.

Contractor will be compensated for Contractor time and direct personnel expenses as approved by the City. Payment for such additional services shall include Contractor's time at the rates shown on Exhibit "A".

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
6 15. HOLD HARMLESS
To the furthest extent allowed by law, Contractor shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Contractor, its principals, officers, employees, agents or volunteers in the performance of this Agreement.

If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

16. INSURANCE
Throughout the life of this Agreement, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A:VII" in Best's Insurance Rating Guide, or (ii) authorized by the City Manager or his/her designee at any time and in his/her sole discretion. Contractor shall provide City with certificates of insurance (COI) evidencing all coverages and endorsements. Contractor agrees to name City, its elected officials, officers, officials, employees, agents and volunteers as additional insured under said policy prior to providing the services in this Agreement. The following policies of insurance are required:

A. COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability of not less than the following:
o $2,000,000 per occurrence
o $4,000,000 general aggregate
o $5,000 medical expense
B. ADDITIONAL INSURED ENDORSEMENT CERTIFICATE
C. WAIVER OF SUBROGATION

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
7 D. COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage.

E. WORKERS' COMPENSATION insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

F. PROFESSIONAL LIABILITY (Errors and Omissions) insurance appropriate to Contractor’s profession, with limits of liability of $2,000,000 per claim/occurrence and $2,000,000 policy aggregate.

The certificate holder should be stated as:

City of La Mesa Attn: Risk Management, 8130 Allison Avenue, La Mesa, CA 91942 Should Contractor maintain insurance with broader coverage and/or limits of liability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either:
(i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to City, its elected officials, officers, officials, employees, agents and volunteers: or (ii) Contractor shall provide a financial guarantee, satisfactory to City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability and Automobile Liability insurance policies shall be written on an occurrence form and shall name City, its elected officials, officers, officials, employees, agents and volunteers as an additional insured. Such policy(ies) of insurance shall be endorsed so Contractor’s insurance shall be primary and no contribution shall be required of City, its elected

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
8 officials, officers, officials, employees, agents and volunteers. The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, officials, employees, agents or volunteers. The Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its elected officials, officers, officials, employees, agents and volunteers.

If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made coverage form:

A. The retroactive date must be shown, and must be before the effective date of this Agreement or the commencement of work by Contractor.

B. Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the work or termination of the Agreement, whichever first occurs.

C. (iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement, or work commencement date, Contractor must purchase extended reporting period coverage for a minimum of 5 years after completion of the work or termination of the Agreement, whichever first occurs.

D. A copy of the claims reporting requirements must be submitted to City for review.

E. These requirements shall survive expiration or termination of the Agreement.

Contractor shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received by City and approved by City Manager or his/her designee prior to City’s execution of the Agreement and before work commences. Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

If at any time during the life of this Agreement or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Agreement.

The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
9 this Agreement. The duty to indemnify City and its elected officials, officers, officials, employees, agents and volunteers shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, employees, agents, persons under the supervision of Contractor, vendors, suppliers, invitees, Contractors, subcontractors, or anyone employed directly or indirectly by any of them.

If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to provide insurance protection in favor of City, its elected officials, officers, officials, employees, agents and volunteers in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.

17. OWNERSHIP OF WORK
All finished or unfinished documents, studies, reports, computer files and materials prepared by Contractor and subcontractors under this Agreement shall be considered the property of the City and will be turned over to the City upon demand, but in any event, upon completion of the Project.

The Contractor shall be allowed to retain copies of documents for his permanent records, if desired.

18. ASSIGNABILITY
Contractor shall not assign, delegate, or transfer this Agreement or any work hereunder, nor assign any monies due or to become due hereunder, except as expressly stated herein. In no event shall any contractual relation be created between any third party and the City without prior written consent of the City. A consent to one assignment shall not be deemed to be consent to any subsequent assignment.

19. INTEGRATION; AMENDMENTS
This Agreement sets forth the entire understanding of the parties with respect to the subject matter herein. There are no other agreements, expressed or implied, oral or written, except as set forth herein. This Agreement may be amended upon written mutual consent of both parties hereto.

Amendment requiring changes in compensation shall be subject to the City's change order procedures.

20. NOTICES
Notices and requests to the City or Contractor shall be delivered at the following addresses, either served personally on the designated representative or by U.S. Postal Service at the following addresses:

City:
 Fire Chief

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
10  City of La Mesa
 8054 Allison Ave, La Mesa, CA 91942
 (619) 667-1355
Contractor:
 Director of Client Services
 BPR Consulting Group, LLC
 2130 Professional Drive, Suite 150, Roseville, CA 95661  (916) 562-3600

21. DISPUTE RESOLUTION
The City shall require that all Contractors agree to submit any unresolved claims, counterclaims, disputes, controversies and other matters between them and the City or the Contractor and/or any subcontractors of any tier arising out of or relating to their agreement with the City or the breach thereof (“disputes”) first to mediation and then if not resolved, to non-binding arbitration prior to initiating suit or judicial proceeding.

If applicable – As provided in Public Contract Code section 9204, any claim filed by the Contractor on a public works project shall be reviewed by the City with 45 days and a written statement will be provided to the Contractor identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, the City and the Contractor may, by mutual agreement, extend the time period or it may be extended to allow City Council approval. The Contractor shall include reasonable documentation to support the claim. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement.

22. TERMINATION OF AGREEMENT FOR CAUSE OR CONVENIENCE
If, through any cause, the Contractor shall fail to fulfill in timely and proper manner their obligations under this Agreement, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement immediately by giving written notice to the Contractor of such termination and specifying the effective date thereof. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Contractor under this Agreement shall, at the option of the City, become its property and the Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder.

In addition to termination for cause, the City may terminate this Agreement for City’s convenience upon not less than fifteen (15) days written notice to Contractor. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement unless said notice provides otherwise. If this Agreement is terminated as provided in this paragraph for City’s convenience,

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
11 the Contractor shall be required to provide to City all finished or unfinished documents, data, studies, services, etc., prepared by the Contractor as may be requested by City and such work shall become City’s property upon payment to Contractor for the value of the work performed, less payments of compensation previously made.

Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined.

23. BUSINESS LICENSE
The Contractor, including all subcontractors, shall obtain a business license for work within the City of La Mesa pursuant to La Mesa Municipal Code Sections 6.08.010 through 6.08.240.

No payments shall be made to any Contractor until such business license has been obtained, and all fees paid therefor, by the Contractor and all subcontractors. Business license applications and information may be obtained from the Finance Department, City Hall, 8130 Allison Avenue, La Mesa, CA 91942-5502, (619) 667-1118 or online at cityoflamesa.us/buslic.

24. INTEREST OF MEMBERS OF THE CITY
No member of the governing body of the City and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the Contractor shall take appropriate steps to assure compliance.

25. INTEREST OF CONTRACTOR AND EMPLOYEES;

STATEMENT OF ECONOMIC INTERESTS
The Contractor covenants that they presently have no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of their services hereunder. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed. City may require Contractor to complete and submit a Form 700, Statement of Economic Interests, in accordance with applicable law, to City Clerk.

26. FACILITIES AND EQUIPMENT
Contractor shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

27. INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
12 the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement.

28. PERS ELIGIBILITY INDEMNIFICATION
In the event that Contractor’s employee providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor’s employees providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contributions to be paid by City for employer contributions and/or employee contributions for PERS benefits.

29. TIME
Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Contractor's obligations pursuant to this Agreement.

30. CONTRACTOR NOT AGENT
Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

31. NON-DISCLOSURE
The designs, plans, reports, investigations, materials and documents prepared or acquired by the Contractor pursuant to this Agreement (including any duplicate copies kept by the Contractor) shall not be shown to any other public or private person or entity, except as authorized by the City.

The Contractor shall not disclose to any other public or private person or entity any information regarding the activities of the City except as authorized by the City.

32. SUBCONTRACTING
None of the services covered by the Agreement shall be subcontracted without the prior consent of the City. The Contractor shall be as fully responsible to the City for the acts and omissions of their subcontractors, and of persons either directly or indirectly employed by them, as they are for the acts and omissions of persons directly employed by them. The Contractor shall insert in each subcontract appropriate provisions requiring compliance with the labor standards provisions of this Agreement.

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
13 33. CHANGES
The City may, from time to time, request changes in the Scope of Services of the Contract to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon by and between the City and the Contractor shall be incorporated to this Contract.

34. JOB SITE SAFETY
The general or prime Contractor who is responsible for means, methods and procedures of the project shall be responsible for job site safety.

The prime contractor and all subcontractors of all tiers shall:

A. Be responsible for the safety of their respective employees as required by law.

B. Come under the jurisdiction and supervision of the general or prime contractor’s job site safety program.

C. Exercise reasonable care to avoid risk of injury to others as required by the professional standard of care.

35. PREVAILING WAGES FOR PUBLIC WORKS PROJECTS

IF APPLICABLE
A. No professional Contractor or subcontractor subject to the requirements of State of California’s prevailing wages may be awarded a contract, or contracted with, for a public works project (submitted on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

B. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

36. CONFLICT BETWEEN AGREEMENT AND OTHER DOCUMENTS
In the event of a conflict between this Agreement and any documents incorporated by reference in this Agreement, the terms and conditions of this Agreement shall supersede those contained in any such document incorporated by reference.

Services Agreement #SA 25-53
Title: Fire Marshal and Fire Inspection Services
14 37. SIGNATURES
IN WITNESS WHEREOF, City and Contractor have executed the Agreement.

BPR Consulting Group, LLC

By: _________________________________
Ron Beehler, S.E., CBO, Director of Client Services
Date: _____________

CITY OF LA MESA,
A Municipal Corporation

By: _________________________________
Dr. Mark Arapostathis, Mayor
Date: _____________

By: _________________________________
Greg Humora, City Manager
Date: _____________

APPROVED AS TO FORM

By: _________________________________

CITY ATTORNEY

Attachment: Exhibit A – Scope of Work and Fee Schedule

2130 Professional Drive, Suite 150 | Roseville, CA 95661 www.bpr-grp.com
916.562.3600
October 18, 2024
Mr. Bent Koch
Fire Chief
Heartland Fire & Rescue
RE: Proposal to Provide Fire Department Services for Heartland Fire and Rescue on behalf of the City of La Mesa
Dear Mr. Koch,
Thank you for allowing BPR Consulting Group (BPR) the opportunity to present this proposal to provide Fire Marshal and Fire Inspection services for the City of La Mesa, on behalf of Heartland Fire and Rescue. We understand Heartland Fire and Rescue desires the services of a well-qualified firm to provide experienced and qualified staff to provide fire marshal and fire inspection services for the City of La Mesa. It is our understanding that fire inspection services are needed for approximately a three-month period starting in November of this year and fire marshal services may be needed for approximately a three-month period starting in early 2025.

FIRE MARSHAL SERVICES
Our Fire Marshal services will include administration of the functions of the assigned department providing oversight of activities of the Fire Prevention Division and the enforcement of fire and life safety laws and ordinances to reduce of the risk of fires and other natural or man-made disasters within the community. Our Fire Marshal will organize direct activities related to fire prevention and community risk reduction including coordination of department activities with designated local, state and federal agencies; and participate in the development of programs and procedures to fulfill essential community fire prevention needs related to fire and life safety.

Our Fire Marshal services will include coordination of investigations to determine origin and cause of fires and coordinate investigations with law enforcement and other appropriate agencies for the detection, apprehension and prosecution of arsonists. Services will include development and maintenance of public support for fire suppression and fire prevention activities and maintain communication with other agencies in order to exchange information, and coordinate department activities. Additional services will include verification that fire and life safety inspections are made on commercial, industrial and other occupancies as prescribed by laws and ordinances.

Other duties will include providing recommendations to the Fire Chief for the elimination of special hazards and dangerous conditions existing in the community and participation in the development and administration of department budgets.

FIRE INSPECTION SERVICES
We will provide an experienced and certified Fire Inspector to address the requested fire inspection needs. Our fire inspection staff can quickly and accurately verify that projects are in compliance with the approved project plans and applicable fire codes, standards, and ordinances. Our fire protection staff are experienced and routinely inspect projects for compliance with fire and life safety regulations.

Our Fire Inspectors have extensive experience in the use and application of the following model codes, standards, and regulations:
 California Fire Code (CFC) and California Building Code (CBC), with local amendments  Adopted National Fire Protection Association Standards

EXHIBIT A

Heartland Fire and Rescue / City of La Mesa Proposal for Fire Department Services October 18, 2024 Page 2 of 3
BPR
 California Health and Safety Code
 Appropriate listings (CSFM, U.L., etc.) for common systems and materials  Fire Department Standards
 Code referenced National Fire Protection Reference Standards  Municipal, State or Federal regulations enforced by local Fire Agencies BPR’s staff are active with the California Fire Prevention Officer’s Association, as well as local chapters of the International Code Council and Building Official’s organizations throughout the State of California.

Our ICC certified Fire Inspectors will provide comprehensive inspections of building projects and notify the project superintendent, owner’s representative, project architect, and other designated individuals of any noted discrepancies between applicable fire codes, the approved project documents, and the as-built work.

Problems and discrepancies observed in the field will be documented in writing and reviewed with the project management team and contractor. Resulting corrections will be monitored to ensure conformance with the approved plans and applicable codes and standards. Our Fire Inspectors will also provide life safety inspections of existing facilities to verify proper operation of life safety and fire detection systems.

When work is found to be in nonconformance with the approved construction documents or applicable codes and regulations, our Fire Inspectors will document the deficiencies in the form of a Fire Inspectors Daily Report and provide notification to the projects representatives as appropriate. Our Inspectors will verify that all deficiencies have been corrected or approved by authorized individuals prior to approval of the noted deficiency.

EXCLUSIONS
BPR will be providing all fire marshal and fire inspection services under the direction of Heartland Fire and Rescue. Our services are intended to assist Heartland Fire and Rescue to maintain fire services in substantial compliance with applicable fire codes and standards.

The following services are specifically excluded from this proposal:
 Drawing reproduction services.
 Architectural or engineering design services.
 Special inspection and/or material testing services.
 Review of contractor’s construction related equipment, methods or means.  Monitoring and/or reporting job site safety issues.

COMPENSATION
For the Fire Marshal and Fire Inspection services identified in this proposal we propose that all services be paid on an hourly basis utilizing the fees identified in the Schedule of Hourly Billing Rates included below. All services will be invoiced monthly.

SCHEDULE OF HOURLY BILLING RATES
Fire Marshal Services ...................................................................................................................... 135 Fire Inspection Services.................................................................................................................. 125

EXHIBIT A

Heartland Fire and Rescue / City of La Mesa Proposal for Fire Department Services October 18, 2024 Page 3 of 3
BPR

1. Vehicle mileage will be charged at the current IRS vehicle mileage rate while performing services within the City of La Mesa.

2. The hourly rates listed above are subject to annual cost-of-living allowance (COLA) adjustments based on the Western Region CPI, not to exceed 3%, with written notification.

ACCEPTANCE
If the terms of this proposal are acceptable, we can work with you to execute either our included Professional Services Agreement or a Purchase Order from your department.

Again, thank you for allowing us the opportunity to provide you with this proposal. We look forward to working with your department. Please do not hesitate to call if you have any questions regarding this proposal.

Sincerely,

BPR CONSULTING GROUP
Ron Beehler, S.E., CBO
Director of Client Services
916-204-3178
Attachments:

Resumes
Professional Services Agreement

EXHIBIT A

REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: November 12, 2024
SUBJECT: RESOLUTION TO AWARD RFP 25-07 FOR SPECIAL

EVENT SECURITY SERVICES TO ELITE SHOW

SERVICES, INC
ISSUING DEPARTMENT: Community Services
SUMMARY:

Issues:

Should the City Council adopt the resolution to award RFP 25-07 for special event security services to Elite Show Services, Inc?
Recommendation:

It is the recommendation of staff that the City Council adopt the resolution to award RFP 25-07 for special event security services to Elite Show Services, Inc.

Fiscal Impact:

This award is for $45,000 for the initial 18-month term and funding for FY25 is currently budgeted and available in account 101-64300-504-000000. Cost for services are recovered through rental fees paid for private functions.

City’s Strategic Goals:
 Maintain a community where residents and visitors feel safe.  Ensure a strong financial outlook through careful planning, sustainable service levels, and fiscal sustainability.

Report to Mayor and Councilmembers
Date: November 12, 2024
Page: 2 of 2
BACKGROUND:

Security guards are assigned to assist City staff at private rental functions at the La Mesa Community Center and other Community Services banquet facilities to assist with ensuring public health and safety. The cost of security guards is included in the rental fees paid for private functions.

DISCUSSION:

RFP (Request For Proposals) 25-07 for Special Event Security Services was published on July 25, 2024, and proposals were received from nine respondents. All proposals were considered to be responsive to the RFP requirements and the top four were invited to be interviewed by department staff. Elite Show Services, Inc. was considered to have submitted the best proposal based on the requirements, their qualifications, and their cost. The term of the agreement will be for eighteen months starting January 1, 2025, with four one-year options to renew at the discretion of the City Manager.

CONCLUSION:

It is the recommendation of staff that the City Council adopt the resolution to award RFP 25-07 for special event security services to Elite Show Services, Inc.

Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Sue Richardson
City Manager Director of Community Services
_________________ __
Scott Munzenmaier
Purchasing Officer
Attachments: Resolution
Agreement

1 EXHIBIT A

REQUEST FOR PROPOSALS
RFP 25-07

SPECIAL EVENT SECURITY
ELITE SECURITY RESPONSE TO RFP 25-07
July 25, 2024
City of La Mesa
Community Services Department
4975 Memorial Drive
La Mesa, CA 91942
2

PROPOSAL PACKET, RFP 25-07

SPECIAL EVENT SECURITY SERVICES

INFORMATION STATEMENT
Legal Name of Organization: Elite Show Services, Inc.

Date Established: July 19, 1995
Legal Status, i.e., corporation, partnership, sole proprietorship ‘S’ Corporation Officers/Owners of Organization:

Name: John Kontopuls Title: CEO [OWNER]
Name: Denis Vermette Title: President & CFO
Name: Gus Kontopuls Title: VP, Risk Management [OWNER]
Name: Title:

Number of Employees: Permanent – Full Time: 106 Part Time: 1724 Business Address: 2878 Camino del Rio South, Suite 113, San Diego, CA 92108 Contact Information: Stephen Sherman, Sr. Director – External Operations (619) 906-4237
[email protected]

Organization Bank Name: CalPrivate Bank
Branch: La Jolla
Address: 9404 Genesee Avenue, Suite 100, La Jolla, CA 92037 Contact Name: Rob Mandelbaum
The City of La Mesa reserves the right to perform a credit check on your organization to obtain information regarding your organization’s financial stability.

Are you or your organization currently engaged or involved in any litigation over the proprietary rights or patent rights for the software or services to be used for the City of La Mesa? No If yes, please attach explanation.
3

For nearly three decades, Elite Security & Staffing has been providing facilities and high-profile events with security guards and staff who ensure that the respective properties and assets we protect are not compromised, and that employees, staff and guests have a safe and enjoyable experience. Elite has provided licensed guards in support of numerous municipalities’ events and facilities and has a respected reputation in having supported security programs of all sizes and scopes. Elite has successfully provided services for periodic events throughout the City of La Mesa since we began operations. Elite has also been contracted directly by the city to support security guard needs at your Community Services Department’s facilities for over 12 years. Elite recognizes the importance of the role our staff plays regarding security and safety and recognizes that our staff will be in the unique position to positively impact each person that visits and utilizes your facilities. We will always represent the city in a professional and courteous manner.

LOCAL OWNERSHIP & LOCAL OPERATION
Elite is a San Diego based company that is owned and operated by two life-long San Diego residents. Our owners, John and Gus Kontopuls, were both born and raised right here in La Mesa. Elite’s corporate office is also located in central San Diego, just a few minutes from the heart of La Mesa. With that, our team takes incredible pride in the privilege of providing our services in support of the City of La Mesa.

PRICING & EMPLOYEE COMPENSATION
Elite has prepared a Cost Schedule that is competitive with the local industry standards. Elite wages are also consistently more robust than other local providers’ wage packages for this type of work.

FULFILLMENT
Elite is prepared to continue to fulfil the requested staffing levels by placing a scheduling priority on an established core group for all City of La Mesa requests. Over the past twelve months, Elite has successfully provided staffing for over 135 shifts at City of La Mesa facilities, all without any major incidents. Of these 135 positions covered, over 90 of these shifts were fulfilled by the same three people. Elite continues to be the largest employer of special event security officers in the region but still focuses on establishing a core group for clients such as yourselves. We commit to continuing 100% fulfillment of your requests by providing individuals that are familiar with yourstaff and facilities.

This history of reliable service to the city demonstrates that we are still the best prepared provider to deliver on the scope of services as needed.

COMPLIANCE
Elite acknowledges the City of La Mesa’s expectations and is prepared to comply with the requirements to work with City of La Mesa. Further, Elite has never been cited for a failure to comply with any local, state or federal requirement.

Elite places a priority on compliance with all licensing and insurance requirements and is proud to be able to point to our record of compliance as a differentiator when compared to other companies that operate within the region.

AGILITY
Elite has consistently shown an ability to add shifts, amend times and support special requests whenever we have been asked to do so by the City of La Mesa. This provides city staff with the latitude to accommodate short-notice requests from the community members that choose your facilities as their venue of choice for their special events and gatherings.

COMMUNICATION
Elite has demonstrated that the corporate and field management infrastructure in place allows for city staff to contact individuals at every level of the organization with an expectation of a timely response, allowing for staff to continue to focus on other matters and not worry about the reliability of their security service provider. 4

Elite has provided services City of La Mesa for over 12 years. Our staff have exhibited the skills necessary to manage a wide variety of clientele and are well-trained in the de-escalation of incidents. We have implemented city policies and have successfully represented you, as our client in this environment, to keep your facilities safe and secure.

Elite provides multiple staff per day to dozens of projects, with the working hours including traditional shift work, 24-hour coverage as well as “walk-on / walk-off” schedules that vary according to the needs of each specific project. ELITE has illustrated a consistent capability to provide security staffing across a variety of scopes of service and our reliability is unparalleled.

Even in the rare scenario that a guard may be late to work or be unable to report as scheduled, we have illustrated to our clients through staffing our 24 hour dispatch office with a manager and a scheduler that we are able to fulfil our responsibility to provide trained staff at the scheduled times and our staff are committed to maintaining their post until properly relieved by the scheduled replacement.

ELITE staff work seamlessly with our clients’ contract administrators and all stakeholders. We feel that the culture of the workplace is a fundamental component to maintaining consistent staff that take ownership and feel personally accountable for the safety of staff, patrons and their coworkers. In support of this philosophy, our staff will maintain close communication with their supervisors and with your staff.

As incidents may occur from time to time, our staff are trained to interact with all individuals by extending respect and understanding to everyone. ELITE’s training programs include placing a priority on customer service skills and developing our approach to conflict resolution by leading with empathy but also understanding that there cannot be a tolerance for threats against staff and other patrons, nor for incidents of substance abuse or intentional damage to property. Our staff will be directed to alert their supervisor and/or your staff as appropriate in order to help resolve any incidents that cannot be resolved immediately with those that we engage. These priorities are incorporated in all modules of skills training and while initial content is introduced during Employee Information (Orientation) Sessions, they are refreshed annually during Continuing Education for our guard staff and are reinforced during Leadership Training modules that include our Supervisor and Management training programs.

ELITE will work in compliance with the requirements of your Scope of Work to ensure that staff have access to all necessary communication tools in support of their duties and responsibilities during each of their shifts. We will work in conjunction with your staff to ensure that our staff are able to communicate effectively while on duty with every stakeholder during each event we are protecting.
5

Many of our security projects include providing staff to work in positions where they are frequently going to be the first point of contact that patrons will meet when they visit a property.

Staff assigned to the City of La Mesa will begin each shift by reviewing any specific details that may be relevant to the days’ activity. Where applicable, staff will share all pertinent information during shift change as well as conduct a pass-down briefing during which both the oncoming and off-going staff will participate.

Staff assigned to shifts at the City of La Mesa will be trained on operation of the appropriate equipment and the relevant information that they may need to share as members of the community arrive and depart the facilities. ELITE regularly provides staff in these types of roles and is fully capable of fulfilling the requirements in the scope of services.

Staff will be familiar with the relevant Rules & Regulations for use of the City’s facilities and will approach any individuals that are observed to be participating in activity in conflict with these rules in a firm but friendly manner with the goal being to address the conflict and de-escalate whatever the issue may be and achieve compliance. ELITE has collaborated with several clients in developing Conduct and Compliance guidelines for a variety of facilities and those developed by the City of La Mesa are consistent with the general criteria that our staff are familiar with and refer to on a regular basis. As compared to several companies across the country where a standardized Code of Conduct plan was in place and ELITE’s implementation of the Best Practices provided as the guide to address compliance was used as the grading criteria, ELITE received the highest score possible and was rated the Best Security Provider across the major league sports organization where this criterion was measured.

In the event a security officer observes any activity that conflicts with the Rules of Conduct in an area of the property where they find themselves isolated, they will immediately ascertain the safety of themselves and others prior to acting. Guards will always prioritize their duty to observe and report and will utilize an officer backup system whenever possible to ensure that they prioritize their personal safety and that of any other individuals around them as well as limit their interaction to observation and reporting of the activity until a backup security officer can respond. At events where there are not multiple staff on duty at the same time, the officer will report to the city staff and/or call the La Mesa Police Department to respond.

ELITE’s policies and procedures will be merged with the City’s directives, and both will be utilized in guiding the draft of post orders for each security position. Post Orders will include direction in the preparation of Daily Activity Reports (DARs) and instruction on how to properly document activity using site specific references for the location where they are working. 6

In addition to providing transparent access to pass-down information and DARs where utilized, ELITE understands the importance of communicating in a timely manner with our clients about any activity involving law enforcement. Our staff will notify the appropriate management staff immediately if any public safety agency is called to respond to an incident, or if an incident involving injury or property damage occurs at a city facility during our shifts.

ELITE will utilize available technology resourcesin order to facilitate the safety of the various facilities and guarantee transparent and expeditious communication.

Our staff will be issued job aids that allow them to effectively manage staff and assignments. These job aids would include the following:
• Site maps
• Site notes
• Staffing information
• Deployment sheets for all positions
• Posting maps
• Post Orders
• Briefing cards
Supervisors will also receive a binder with all the job aids needed to succeed. Items include:
• Deployment sheets
• Posting maps
• Safety checklist
• Briefing card
• Leadership report
• Leadership and Staff evaluation
7

SITE REPORTS
A number of reports can be deployed for use at the City of La Mesa. When applicable, reports will be created electronically to allow for review by supervisors and or managers to ensure accuracy and comprehensive information as well as submission to the City of La Mesa.

Incident Report
An electronic Incident Report will be completed any time there is activity that the City of La Mesa needs to be alerted to. The Incident Report will be completed and reviewed by a supervisor and or management and will be submitted to the designated city staff member or contract administrator
Examples of when an Incident Report would be completed include, but are not limited to:
• Law Enforcement is called to respond to an incident
• Our employee performs an eviction (even if no force is used). • Our employee accompanies someone out of a facility and they would likely have been evicted if they did not choose to leave voluntarily.
• Our employee witnesses any safety issue (carpeting / flooring issue, exposed electrical cables, etc.).
• A patron is in violation of the Rules of Conduct
• Our employee witnesses any medical incident.
• Our employee witnesses an incident that leads to an eviction or arrest. • Our employee witnesses an injury to an ELITE or City employee or facility guest even if the individual indicates that they are “OK” and they do not want medical attention. • Our employee witnesses an illegal act or incident off our client’s property that they have no authority to act upon.
• Our employee witnesses any type of harassment or hostile work environment issue that could affect our company, our client, our client vendors or a member of the public. • When any ELITE or client property is lost, stolen or damaged. • Our employee witnesses an incident that is addressed by police, fire, or medical personnel.

An example of an ELITE Incident Report follows.
8

9

Event Report & Risk Mitigation
An Event Report would be completed by the Supervisor on Duty (when applicable) after the conclusion of an event. It would be part of their shift Supervisor Report and would document what was successful at the event and what potential changes to future events could assist in making them more successful or to reduce risk for future events. Supervisor reports are completed electronically and archived by ELITE. A copy would be provided to the City of La Mesa. A copy of a Supervisor Report follows.
10

Unusual Activity (Supervisor Report)
The previous Supervisor Report is also used to document Unusual Activity. This report is designed so that a Supervisor can document any activity that goes beyond the normal course of duty of a Security Officer, but that does not require a written Incident Report. Examples would be a known employee who was not wearing a badge, transient activity on the perimeter and smoking in a nondesignated area.

Deployment Report
The Deployment Report is used by the Supervisor for each shift to document the position that a given employee is assigned to during events where multiple staff are assigned. It is also a tool that is used to document the performance of an employee for both Guest Service skills and Job Performance skills. This form also documents that an employee is being provided with their breaks and meal periods.

These reports are reviewed by ELITE management to identify exceptional performance by an employee as well as identify when counseling or additional training may be needed. A sample of the form follows.
11

12

Elite is committed to continuing our services un support of the city and we are fully capable of implementing the latest practices and policies in the security industry as part of our role. We fully understand the importance of maintaining a consistent core group of staff assigned to the city locations and can do so effectively and with consistency.

We will collaborate with the city on its priorities to address any conflict with a priority placed on safety and security, but will also approach each opportunity to resolve conflict by leading with empathy and in representing the City of La Mesa in the best positive manner.

Elite has been providing security officers to a number of city Parks and Recreation Departments for over a decade. We have acquired extensive experience in working closely with Park Rangers, Recreation Supervisors and city administrators. We are keenly aware of the importance to implement city policies and procedures while also fostering an environment where visitors to park facilities feel safe, welcome and proud of some of the city’s most valuable resources.

We have also been instrumental in the operation and implementation of guest screening equipment at dozens of projects. Elite personnel have effectively utilized baggage x-ray machines, walk through metal detectors, hand-held metal detectors and regularly do visual searches of personal belongings. We have operated this equipment with unequaled efficiency and were rated with a top-grade by the United States Secret Service during two unannounced visits by agents that were tasked with observing the efficiency of our procedures at the US District Court Naturalization Ceremony guest screening stations. One agent reported to his superiors that “Elite has set a new standard for every company that does this to achieve”.

Elite’s Armed Officer Division is led by a former law enforcement officer who applies a very selective criteria for qualifications. This division has been in operation for over twenty years and we currently provide dozens of armed officers at a number of facilities across San Diego, Riverside, San Bernardino and Imperial Counties. Our projects include escorting personnel to/from the facility in which they work, protecting against robbery during money transfers and protection of facilities that house precious materials or host events where cash transactions are involved.

UNIFORM EXAMPLES
ELITE has a number of uniform configurations available. We will continue to collaborate with the City of La Mesa to select the most appropriate uniform for each event and can make custom enhancements by request.
13

ELITE ensures that the uniform will be worn in compliance with standards that are consistent with both Client and organizational requirements. ID Badges are displayed at all times and on the outside of the outermost garment of uniform attire. Uniforms are maintained in a manner that is aesthetically pleasing and conducive to a customer service environment. 14

QUALIFICATIONS
Over the past three decades, Elite has protected some of the most high-profile events and facilities in the world. From single-guard posts protecting equipment to escorting dignitaries at events including three NFL Super Bowls, MLB’s All-Star Game, College Football Championships and Internation Soccer Matches, Elite commits to continuing to provide guards that are fully trained in accordance with all State of California Bureau of Security and Investigative Services requirements and as required by the City of La Mesa’s requirements.

Guards will continue to be equipped with two-way radios when required as well as cell phones in order to maintain effective means of communication with city staff and their counterparts.

Guards will continue to be uniformed in a configuration that is compliant with State of California regulations and in a manner consistent with Elite’s uniform standards and as consistent with the agreed upon attire for City of La Mesa assignments.

Elite is committed to continuing maintenance of a core group of employees familiar with the City of La Mesa staff and the facilities at which they will be working.

Elite commits to continual coverage of all insurance policies and licensure required by law and this Scope of Work.

STAFF CONDUCT
Elite will continue to provide staff that have demonstrated the ability to work cooperatively with the City of La Mesa’s staff and customers in order to effectively ensure the security of the City’s facilities and patrons.

Elite will accomplish this by providing onsite training that is facilitated by Elite’s supervisor and account management team at Elite’s cost.

Elite’s onsite training will consist of an experienced employee “shadowing” any new employees in order to ensure that they are familiar with the protocols and best practices related to the check in/out procedures, rules and regulations (notably the regulations related to noise abatement, smoking and alcohol consumption).

Elite’s staff will also be briefed in the importance of, and expected to perform in a manner consistent with the City’s interest of preserving the City’s facilities from damage and vandalism.

We will accomplish this by continuing to ensure that the staff assigned are familiar with the City’s regulations.
15

Elite staff will also be briefed on the methods to check the perimeter of the facility to which they are assigned following each event and how to properly brief city staff prior to their departure at end of shift.

Please find the following examples of some of the facilities and events that Elite has protected over the course of our operations.
16

Administered the NFL Best Practices in Stadium Security training to hundreds of security guards at Aloha Stadium for all NFL Pro Bowl games played in Honolulu from 2007 to 2014. Managed all public and credentialed entry gate security staff at stadium on gameday. The first
assignment included handling executive protection for all NFL players, league executives and cheerleaders. Our
team met the players at their respective terminal gates, transported them to their hotels and handled close
protection for the duration of their time in Honolulu.

As the in-house event security provider, Elite was selected by the NFL’s general contractor to staff hundreds of shifts the weeks leading up to Super Bowl 50. On Super Bowl
Sunday, Elite provided over 500 licensed security guards at the stadium. Representatives from the United States
Secret Service asked Elite to administer the training on walk-through metal detector screening to security staff.

Per the NFL security department’s request, Elite provided over 500 security guards to the general contractor for
Super Bowl XLII in Glendale, Arizona.

Collaborated with the NFL security department and the
general contractor in developing security & safety plans for Super Bowl XXXVII. Elite provided thousands of
security guards and event staff for Super Bowl XXXVII.

Collaborated with the NFL security department and the
general contractor in developing security & safety plans for Super Bowl XXXII. Elite provided thousands of security guards and event staff for Super Bowl XXXII.

Collaborated with MLB security in providing hundreds of security guards for the 2016 MLB All-Star game hosted at PETCO Park.

Provided hundreds of security guards during the 1998
World Series at Qualcomm Stadium.

Provided hundreds of security guards for the 2006
Inaugural World Baseball Classic Championship Game at
PETCO Park.

NFL Pro Bowl
Super Bowl 50
Super Bowl XLII
Super Bowl XXXVII
Super Bowl XXXII
2016 MLB All-Star
Game
World Series
World Baseball
Classic Finals
17

Developed the security plan and staffed over 2,000
security guards and gameday staff for the 2013 BCS
National Championship Game at Sun Life Stadium in
Miami Gardens.

Provided hundreds of Security Guards for three Pac12
Championship games at Levi’s Stadium.

Developed the security plan and staffed over 2,000
security guards and ushers and ticket taking staff for the Inaugural Guinness Champions Cup Championship Soccer
Match between Real Madrid and Chelsea.

Provided all security guards and gameday staff for the
Major League Soccer All-Star Game at Qualcomm
Stadium.

Provided security and safety consultants to oversee safety operations in each public venue throughout the 34th
America’s Cup in San Francisco. Developed and
administered the Safety Plan to America’s Cup Employees and liaison with law-enforcement, medical & fire dept.

Provided physical security and guest screening to two
Breeders’ Cup Thoroughbred Racing Championships.

Provided over 1,000 security guards during the WWE’s
World Championship Event, Wrestlemania 31 at Levi’s
Stadium.

Provided security guards and gameday staff for the
Professional Women’s Soccer League’s Championship
Game.

Developed the security plan and provided hundreds of
security guards for two X-Games events in Southern
California.

BCS National
Championship
Pac12 Championship
Guinness
Champions Cup
MLS All Star Game
America’s Cup
Breeders’ Cup
Wrestlemania 31
Founders Cup
X-Games
18

Provided hundreds of Security Guards for FIFA
World Cup qualifier games at multiple venues,
including Stanford Stadium.

Provided hundreds of Security Guards for dozens
of International team and club soccer games,
including Premier League and Champions League
teams. CONCACAF, International Champions Cup
and International Friendly games.

Provided hundreds of Security Guards for guest
screening and interior security at the NHL Stadium
Series Hockey Event.

Provided hundreds of Security Guards for each of
four International Rugby Sevens events.

Provided hundreds of Security Guards, Ushers and
Ticket Takers for each of five Orange Bowl games.

Provided hundreds of Security Guards, Ushers and
Ticket Takers for each of 18 Holiday Bowl games.

Provided hundreds of Security Guards for guest
screening and interior security for three Foster
Farms Bowl games.

Provided hundreds of Security Guards, Ushers and
Ticket Takers for each of eight Poinsettia Bowl
games.

Provided hundreds of Security Guards, Ushers and
Ticket Takers for over 30 Monster Jam events.

Provided hundreds of Security Guards, Ushers and
Ticket Takers for over 30 Super Cross events.

FIFA World Cup
International Soccer
Tournaments
NHL Stadium Series
International Rugby
World Series Sevens
Orange Bowl
Holiday Bowl
Foster Farms Bowl
Poinsettia Bowl
Monster Jam
Supercross
19

Opened Cox Arena (now Viejas) in 1997 and for 24 years
have been charged with being the exclusive provider of
Event Security for this 12,000 seat capacity arena.

A 3,100 capacity stadium in San Diego, CA opened in 1997.

Opened PETCO Park in 2004 and for 20 years have been
charged with being the exclusive provider of Security and Event Staff for this 42,000 seat capacity stadium.

Opened Levi’s Stadium in 2014 and was charged with
being the exclusive provider of thousands of Security
Guards for guest screening and interior security for this 70,000 seat capacity stadium.

Opened the completely renovated Hard Rock Stadium in
2016 and was charged with being the exclusive provider
of thousands of Security Guards and Ushers & Ticket
Takers for this 65,000 seat capacity stadium.

Opened the renovated Qualcomm Stadium in 1997 and
was charged with being the exclusive provider of 24/7
Facility Security and Event Security for this 70,000 seat capacity stadium.

Opened Jenny Craig Pavilion in 2000 and was charged with being the exclusive provider of Event Security for this 5,000 seat capacity arena.

A 5,000 capacity arena opened in 1995.

A 15,000 capacity venue and complex in La Jolla, CA
opened in 1989
A 3,100 capacity ballpark in San Diego, CA re-dedicated in 2013.

A 615,700 square foot venue in San Diego, CA opened
in1989.

An 8,543 capacity arena in Del Mar, CA opened in 2009.

Cox Arena
Tony Gwynn
Stadium
Petco Park
Levi’s Stadium
Hard Rock Stadium
Qualcomm Stadium
Jenny Craig Pavilion
RIMAC Arena
Price Center
Fowler Park
San Diego
Convention Center
Del Mar Arena
20

COST SCHEDULE
All cost proposals must be based per guard, per hour. Additional option years can be proposed at a fixed rate, set percentage increase, or based on a verifiable adjustment factor such as the Consumer Price Index (CPI) for the San Diego Region.

Sample Cost Proposal Form for Initial Term and Optional Renewal Terms Term Hourly Cost per Guard
and/or Adjustment
Initial $35.95
First Renewal $37.39
Second Renewal $38.88
Third Renewal $40.44
Fourth Renewal $42.06
The above rate structure proposes consideration of a fixed 4% annual adjustment applied to each annual Renewal Term. This rate structure format is presented in order to support the City of La Mesa’s efforts to budget for anticipatory cost adjustments throughout each renewal term. In accordance with Section 4, Item C (Cost Schedule) of the RFP, Elite requests that the city consider an agreement that provides an avenue for the parties to codify future annual adjustments prior to the effective date of each Renewal Term and allow for those adjustments to be equal to the same percentage by which any government-mandated wage or benefit effectively increases the prevailing wage and/or employee benefit package for the Greater San Diego Region (i.e., any local, state or federal minimum wage or benefit change that impacts the current wage or benefit package being paid to employees immediately prior to the mandated adjustment) during the immediately preceding service period or by 4%, whichever is greater. 21

• CONTRACT EXPERIENCE – REFERENCES
(List most recent experience first and specifically include any government agency experience – List any additional on separate sheet)
Company Name City of Coronado
Address 700 Orange Ave
City Coronado
State CA
Zip 92118
Phone (619) 522-7397
Fax
Email [email protected]
Principal Police & Community Services Department(s) - Field Services Contact Name Lt. Shawn O’Neill
Contact Phone (619) 522-7397
Company Name City of Carlsbad
Address 2560 Orion Way
City Carlsbad
State CA
Zip 92010
Phone (442) 339-5578
Fax
Email [email protected]
Principal Police Department - Community Events
Contact Name Lt. Alonso DeVelasco
Contact Phone (442) 522-7397
Company Name City of Encinitas
Address 505 South Vulcan Ave
City Encinitas
State CA
Zip 92024
Phone (760) 943-2266
Fax
Email [email protected]
Principal Parks, Recreation & Cultural Arts Dept
Contact Name Nicole White – Special Events & Recreation Supervisor Contact Phone (760) 943-2266
*Continued on following page
22

Company Name City of San Marcos
Address 1 Civic Center Drive
City San Marcos
State CA
Zip 92069
Phone (760) 744-1050 x3502
Fax
Email [email protected]
Principal Parks & Recreation Department
Contact Name Mark Olson – Director of Parks & Recreation Contact Phone (760) 744-1050 x3502
Company Name San Diego Symphony Orchestra Association
Address 200 Marina Parkway
City San Diego
State CA
Zip 92101
Phone (619) 778-3420
Fax
Email [email protected]
Principal Rady Shell & Jacobs Music Center
Contact Name Rob Arnold – Managing Director
Contact Phone (619) 778-3420
Company Name San Diego Padres – Petco Park
Address 100 Park Blvd
City San Diego
State CA
Zip 92101
Phone (619) 795-5325
Fax
Email [email protected]
Principal Padres Baseball / Gallagher Square / Petco Park Events Contact Name Ken Kawachi – VP Ballpark Operations
Contact Phone (619) 795-5325
23

BUSIN'ESS LICENSE CITY OF LA MESA
Pursuant to City Ordinance and conditioned upon payment of the required Fee or Tax at the time or times due, license is hereby granted for the term and purpose stated.

Penalty for delinquent payment is 10% per month. This license is valid only at the location described below. License may be transferred only after transfer request is received and approved by the Department of Finance. It is the responsiblity of the Licensee to ensure that the License is renewed upon expiration.

DBA: Elite Show Services, Inc
BUSINESS NAME:

BUSINESS LOCATION: 2878 CAMINO DEL RIOS STE260
SAN DIEGO, CA 92108-3855
BUSINESS OWNER: John Kontopuls
•

ELITE SHOW SERVICES, INC
2878 CAMINO DEL RIOS STE260
SAN DIEGO, CA92108-3855

TO BE POSTED IN A CONSPICUOUS PLACE
'
Business License Number: 020550
DESCRIPTION: Security & Event Staffing
Effective Date: March 01, 2024
Expiration Date: February 28, 2025

NOT TRANSFERABLE
24

25

03/29/2024
AssuredPartners of California Ins Services, LLC
196 S. Fir Street
P.O. Box 1388
Ventura CA 93002-1388
Bec March
(805) 585-6737 (805) 585-6737
[email protected]
Elite Show Services Inc. dba; Elite
2878 Camino Del Rio South
#260
San Diego CA 92108
StarStone Specialty Insurance Company 44776
United Financial Casualty Company 11770
State Compensation Ins Fund 35076
Travelers Casualty & Surety Co 19038
24/25 GL/AU/UMB/WC/
CRIME
A

ERRORS & OMISSIONS
DEDUCTIBLE: $10,000 WSGL001166 04/01/2024 04/01/2025
1,000,000
100,000
5,000
1,000,000
3,000,000
1,000,000
B 03951854 10/22/2023 10/22/2024
1,000,000
A
10,000
WSGU000267 04/01/2024 04/01/2025
5,000,000
5,000,000
C 9336201-2024 04/01/2024 04/01/2025
1,000,000
1,000,000
1,000,000
D

EMPLOYEE DISHONESTY
106985094 09/21/2023 09/21/2024 LIMIT $100,000
DEDUCTIBLE $5,000
Verification of Coverage
Elite Show Services, Inc.
2878 Camino del Rio South
#260
San Diego CA

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$

PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTHSTATUTEPER
(MM/DD/YYYY) LIMITS

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

LTR TYPE OF INSURANCE POLICY NUMBER
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY
PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
26

SAMPLE DRAFT AGREEMENT

STANDARD AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF LA MESA AND
// NAME OF FIRM

FOR // NAME OF PROJECT
This Agreement is entered into by City of La Mesa as of this day of , 20__, by and between the City of La Mesa, a municipal corporation, hereinafter referred to as "the City", and //_Business Name______________________________, hereinafter referred to as "Contractor." WITNESSETH THAT:

WHEREAS, the City has adopted Resolution No. _______;
WHEREAS, the City has need for professional services to //perform services and is willing to compensate Contractor for such services;
WHEREAS, the City desires to engage Contractor to render certain technical and professional services in the providing of said professional services; and WHEREAS, Contractor is qualified to provide said professional services for //service.

NOW THEREFORE, the parties do mutually agree as follows:

SECTION 1: ENGAGEMENT OF CONTRACTOR
The City hereby agrees to engage Contractor and Contractor hereby agrees to perform the services set forth in this Agreement. This Agreement shall be for an initial term from the execution date of the Agreement through month day, year and may be renewed for an additional four one-year terms by mutual written consent of both parties. The City Manager shall have sole and exclusive right to exercise any options contained in this agreement on behalf of the City.

SECTION 2: SERVICES TO BE PERFORMED BY CONTRACTOR
Contractor shall commence performance of the Project upon execution of this Agreement by both parties. The term "Project" as used in this Agreement shall include all of the tasks and items listed and described in Exhibit "A", attached hereto and incorporated herein as part of this Agreement.

SECTION 3: KEY PROJECT PERSONNEL
Contractor agrees to provide the services of /names/titles of contractors respectively for the full term of this contract. No substitutions will be made without prior written approval by the City. 27

The City reserves the right to request specific qualifications for personnel substituted under this section.

SECTION 4: CONTRACTORS
Contractor will utilize the services of the following sub-contractors during the course of this study:
// Name/Business Name or None or n/a

Payment for such services shall be the responsibility of the Contractor. No substitution of proposed sub-contractors shall be made without prior written approval by the City.

SECTION 5: CITY REPRESENTATION
The //Department Head for the City of La Mesa, or its designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to this Agreement and shall administer said Agreement on behalf of the City. This person shall hereinafter be referred to as the "City's Representative."
SECTION 6: RESPONSIBILITIES OF THE CITY
The City will provide the Contractor, or cause to be provided with, the following documents, services and site information, at no charge to the Contractor.

A. //
B. //
SECTION 7: PERFORMANCE SCHEDULE
Both Contractor and the City recognize that time is of the essence in the completion of this work and the following schedule is dependent upon timely actions by the Contractor and the City.

Accordingly, the Contractor shall complete all of the work outlined in Exhibit "A" and described in this Agreement in accordance with the following schedule:

TASK TARGET DATE
A. // //
B. // //
C. // //
The Contractor shall not be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or failure of City to furnish timely information 28

or to approve or disapprove Contractor's work promptly, or delay or faulty performance by City, or governmental agencies.

SECTION 8: COMPENSATION TO CONTRACTOR
Final payment of fees shall be upon delivery of approved final documents. Progress payments shall be made based upon evidence that the work is progressing satisfactorily as determined by the City's Project Manager and substantiated with detailed invoices. The amount to be billed shall be based on the Contractor schedule of fees for professional services and the actual time required for each activity. The schedule of fees and estimated time for the project are as shown in Exhibit "A" attached hereto and incorporated herein as part of this Agreement.

The total fee for professional services shall be billed on a time-and-material basis with a total amount not to exceed // thousand, / hundred // ($//,///) Dollars as described on page // of Exhibit "A".

SECTION 9: RECORDS
Contractor shall maintain adequate records to permit inspection audit of Contractor's time-and-material charges under this Agreement. Contractor shall make such records available to the City and to other public agencies responsible for approval, funding or auditing the project, during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records and they will be available only to the City or to public agencies involved with approval, funding or audit functions. Such records shall be maintained by the Contractor for three (3) years following completion of the work under this Agreement.

SECTION 10: METHOD OF COMPENSATION
The City shall compensate Contractor for the services performed hereunder on a monthly basis within thirty (30) calendar days of receipt of Contractor's invoice for the services performed. The Contractor shall provide documentation regarding time-and-material charges sufficient to meet normal auditing practice. Copies of the invoices for materials in excess of $500 and sub-contractor charges shall be submitted with the request for periodic payment.

The City shall promptly review invoicing and notify Contractor of any objection thereto in writing within fifteen (15) days of receipt of the invoice; absent such objection the invoice shall be deemed proper and acceptable.

In the event that any undisputed invoice is not paid within thirty (30) calendar days after receipt of the invoice by the City, it shall commence bearing interest on the date that the invoice was rendered at the rate of 1% per month and the City agrees to pay all accrued interest, together with the charges for services rendered.
29

SECTION 11: ITEMS TO BE DELIVERED TO CITY
The following items shall be delivered by the Contractor to the City of La Mesa:

QUANTITY TARGET DATE
A. // //
B. // //
C. // //
SECTION 12: DESIGN CHANGES OR REVISIONS
No design changes or revisions will be required and no payment therefor will be made except pursuant to the provisions of this Agreement. No extra compensation shall be paid the Contractor for revisions required by reason of omissions or errors by the Contractor in the preparation of the original document, plans, working drawings, or specifications. Changes to the scope of this Agreement shall be negotiated prior to commencement of extra work.

SECTION 13: ADDITIONAL SERVICES OUTSIDE SCOPE
Only after written authorization from the City, additional services that Contractor could provide, or cause to be provided, include the following:

A. Additional work related to the Project but not included in the Scope of Work.

B. Additional work caused by changes unrelated to the Scope of Work described herein.

Contractor will be compensated for Contractor time and direct personnel expenses as approved by the City. Payment for such additional services shall include Contractor's time at the rates shown on Exhibit "A".

SECTION 14: HOLD HARMLESS
To the furthest extent allowed by law, Contractor shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Contractor, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
30

If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

SECTION 15: INSURANCE
Throughout the life of this Agreement, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A:VII" in Best's Insurance Rating Guide, or (ii) authorized by the City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability of not less than the following:
$2,000,000 per occurrence
$4,000,000 general aggregate
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage. (iii) WORKERS' COMPENSATION insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) PROFESSIONAL LIABILITY (Errors and Omissions) insurance appropriate to Contractor’s profession, with limits of liability of $2,000,000 per claim/occurrence and $2,000,000 policy aggregate.
31

In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Should Contractor maintain insurance with broader coverage and/or limits of liability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either:
(i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to City, its elected officials, officers, officials, employees, agents and volunteers: or (ii) Contractor shall provide a financial guarantee, satisfactory to City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability and Automobile Liability insurance policies shall be written on an occurrence form and shall name City, its elected officials, officers, officials, employees, agents and volunteers as an additional insured. Such policy(ies) of insurance shall be endorsed so Contractor’s insurance shall be primary and no contribution shall be required of City, its elected officials, officers, officials, employees, agents and volunteers. The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, officials, employees, agents or volunteers. The Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its elected officials, officers, officials, employees, agents and volunteers.

If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made coverage form:
(i) The retroactive date must be shown, and must be before the effective date of this Agreement or the commencement of work by Contractor.
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(ii) Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the work or termination of the Agreement, whichever first occurs.
(iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement, or work commencement date, Contractor must purchase extended reporting period coverage for a minimum of 5 years after completion of the work or termination of the Agreement, whichever first occurs.
(iv) A copy of the claims reporting requirements must be submitted to City for review. (v) These requirements shall survive expiration or termination of the Agreement.

Contractor shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received by City and approved by City Manager or his/her designee prior to City’s execution of the Agreement and before work commences. Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

If at any time during the life of this Agreement or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Agreement.

The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City and its elected officials, officers, officials, employees, agents and volunteers shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, employees, agents, persons under the supervision of Contractor, vendors, suppliers, invitees, Contractors, subcontractors, or anyone employed directly or indirectly by any of them. 33

If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to provide insurance protection in favor of City, its elected officials, officers, officials, employees, agents and volunteers in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.

SECTION 16: OWNERSHIP OF WORK
All finished or unfinished documents, studies, reports, computer files and materials prepared by Contractor and subcontractors under this Agreement shall be considered the property of the City and will be turned over to the City upon demand, but in any event, upon completion of the Project.

The Contractor shall be allowed to retain copies of documents for his permanent records, if desired. //The City and the Contractor will agree to keep trade/business information of the //site of service// confidential and will enter into an agreement with //name of site// to protect this confidentiality.

SECTION 17: ASSIGNABILITY
Contractor shall not assign, delegate, or transfer this Agreement or any work hereunder, nor assign any monies due or to become due hereunder, except as expressly stated herein. In no event shall any contractual relation be created between any third party and the City without prior written consent of the City. A consent to one assignment shall not be deemed to be consent to any subsequent assignment.

SECTION 18: INTEGRATION; AMENDMENTS
This Agreement sets forth the entire understanding of the parties with respect to the subject matter herein. There are no other agreements, expressed or implied, oral or written, except as set forth herein. This Agreement may be amended upon written mutual consent of both parties hereto.

Amendment requiring changes in compensation shall be subject to the City's change order procedures.

SECTION 19: NOTICES
Notices and requests to the City or Contractor shall be delivered at the following addresses, either served personally on the designated representative or by U.S. Postal Service at the following addresses:
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City:

Title of Contact
City of La Mesa
8130 Allison Avenue
La Mesa, CA 91942
(619) 667-////
FAX (619) ///-////
Contractor:

Title of Contact
Name of Firm
Address
City, State Zip
(///) ///-////

FAX (///) ///-////
SECTION 20: DISPUTE RESOLUTION
The City shall require that all Contractors agree to submit any unresolved claims, counterclaims, disputes, controversies and other matters between them and the City or the Contractor and/or any sub-contractors of any tier arising out of or relating to their agreement with the City or the breach thereof (“disputes”) first to mediation and then if not resolved, to non-binding arbitration prior to initiating suit or judicial proceeding.

If applicable – As provided in Public Contract Code section 9204, any claim filed by the Contractor on a public works project shall be reviewed by the City with 45 days and a written statement will be provided to the Contractor identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, the City and the Contractor may, by mutual agreement, extend the time period or it may be extended to allow City Council approval. The Contractor shall include reasonable documentation to support the claim. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement.

SECTION 21: TERMINATION OF AGREEMENT FOR CAUSE OR CONVENIENCE If, through any cause, the Contractor shall fail to fulfill in timely and proper manner his obligations under this Agreement, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement immediately by giving written notice to the Contractor of such termination and specifying the effective date thereof. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Contractor under this Agreement shall, at the option of the City, become its property and the Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder.

In addition to termination for cause, the City may terminate this Agreement for City’s convenience upon not less than fifteen (15) days written notice to Contractor. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement unless said notice provides otherwise. If this Agreement is terminated as provided in this paragraph for City’s convenience, the Contractor shall be required to provide to City all finished or unfinished documents, data, studies, services, etc., prepared by the Contractor as may be requested by City and such work shall become City’s property upon payment to Contractor for the value of the work performed, less payments of compensation previously made.
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Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined.

SECTION 22: BUSINESS LICENSE
The Contractor, including all sub-contractors, shall obtain a business license for work within the City of La Mesa pursuant to La Mesa Municipal Code Sections 6.08.010 through 6.08.240.

No payments shall be made to any Contractor until such business license has been obtained, and all fees paid therefor, by the Contractor and all sub-contractors. Business license applications and information may be obtained from the Finance Department, City Hall, 8130 Allison Avenue, La Mesa, CA 91942-5502, (619) 667-1118 or online at cityoflamesa.us/buslic.

SECTION 23: INTEREST OF MEMBERS OF THE CITY
No member of the governing body of the City and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the Contractor shall take appropriate steps to assure compliance.

SECTION 24: INTEREST OF CONTRACTOR AND EMPLOYEES; STATEMENT OF

ECONOMIC INTERESTS
The Contractor covenants that he presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his services hereunder. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed. City may require Contractor to complete and submit a Form 700, Statement of Economic Interests, in accordance with applicable law, to City Clerk.

SECTION 25: FACILITIES AND EQUIPMENT
Contractor shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

SECTION 26: INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement.
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SECTION 27: PERS ELIGIBILITY INDEMNIFICATION
In the event that Contractor’s employee providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor’s employees providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contributions to be paid by City for employer contributions and/or employee contributions for PERS benefits.

SECTION 28: TIME
Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Contractor's obligations pursuant to this Agreement.

SECTION 29: CONTRACTOR NOT AGENT
Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

SECTION 30: NON-DISCLOSURE
The designs, plans, reports, investigations, materials and documents prepared or acquired by the Contractor pursuant to this Agreement (including any duplicate copies kept by the Contractor) shall not be shown to any other public or private person or entity, except as authorized by the City.

The Contractor shall not disclose to any other public or private person or entity any information regarding the activities of the City except as authorized by the City.

SECTION 31: SUBCONTRACTING
None of the services covered by the Agreement shall be subcontracted without the prior consent of the City. The Contractor shall be as fully responsible to the City for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him. The Contractor shall insert in each 37

subcontract appropriate provisions requiring compliance with the labor standards provisions of this Agreement.

SECTION 32: CHANGES
The City may, from time to time, request changes in the Scope of Services of the Contract to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon by and between the City and the Contractor shall be incorporated to this Contract.

SECTION 33: JOB SITE SAFETY
The general or prime Contractor who is responsible for means, methods and procedures of the project shall be responsible for job site safety.

The prime contractor and all sub-contractors of all tiers shall:

A. Be responsible for the safety of their respective employees as required by law.

B. Come under the jurisdiction and supervision of the general or prime contractor’s job site safety program.

C. Exercise reasonable care to avoid risk of injury to others as required by the professional standard of care.

SECTION 34: PREVAILING WAGES FOR PUBLIC WORKS PROJECTS– IF APPLICABLE A. No professional Contractor or sub-Contractor subject to the requirements of State of California’s prevailing wages may be awarded a contract, or contracted with, for a public works project (submitted on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

B. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

SECTION 35: CONFLICT BETWEEN AGREEMENT AND OTHER DOCUMENTS In the event of a conflict between this Agreement and any documents incorporated by reference in this Agreement, the terms and conditions of this Agreement shall supersede those contained in any such document incorporated by reference.

SECTION 36: DATE OF AGREEMENT
The date of this Agreement shall be the date it shall have been signed by a duly authorized 38

representative of City.

IN WITNESS WHEREOF, City and Contractor have executed the Agreement.

Name of Firm //
Date: By:
name, title

CITY OF LA MESA,
A Municipal Corporation
Date: By:

Mayor
Date: Attest:

City Clerk
Date: By:

City Manager or Department Head

APPROVED AS TO FORM

CITY ATTORNEY
Attachment: Exhibit A – Scope of Work and Fee Schedule
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RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA TO AWARD RFP 25-07 FOR SPECIAL EVENT SECURITY SERVICES TO ELITE SHOW SERVICES, INC.
________________________________________________________________ WHEREAS, security guards are assigned to assist City staff at private rental functions at the La Mesa Community Center and other Community Services banquet facilities to ensure public health and safety with the cost included in the rental fees paid for private functions; WHEREAS, RFP (Request For Proposals) 25-07 for Special Event Security Services was published on July 25, 2024, and proposals were received from nine respondents with Elite Show Services, Inc. considered to have submitted the best proposal based on the requirements, their qualifications, and their cost; and
WHEREAS, the term of the agreement will be for eighteen months starting January 1, 2025, for $45,000 with four one-year options to renew at the discretion of the City Manager.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the City Council intends to award RFP 25-07 for special event security services to Elite Show Services, Inc for $45,000 for an initial term of 18 months with four one-year options to renew.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 12th day of November 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)

DATE: November 12, 2024
TO: Mayor and Members of the City Council
FROM: Councilmember Jack Shu
VIA: Greg Humora, City Manager
SUBJECT: CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION

ENCOURAGING THE REDUCTION OF VEHICLE TRAVEL AND

PROMOTING TRAFFIC SAFETY IN CONCERT WITH OTHER REGIONAL

TRANSPORTATION PLANNING ORGANIZATIONS AND PROVIDERS
Over the past decade, the City of La Mesa has shifted its position regarding a number of policies regarding transportation development and safety within and in the vicinity of the City. These are included in the adoption of Vision Zero, Climate Action Plan, “Smart” infrastructure development projects and a greater concern for traffic safety as well as pollution that affects the health of everyone. This draft resolution would reinforce the City’s current positions and assure that regional and state agencies are aware of and work with the City in pursuing its goals.

RESOLUTION NO. 2024-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA

ENCOURAGING THE REDUCTION OF VEHICLE TRAVEL AND

PROMOTING TRAFFIC SAFETY IN CONCERT WITH OTHER

REGIONAL TRANSPORTATION PLANNING ORGANIZATIONS AND

PROVIDERS
WHEREAS, the City of La Mesa is geographically surrounded by developed communities and three major freeways crisscross through the City; WHEREAS, on California’s CalEnviroScreen 4.0 tool for Diesel Particulate Matter air pollution, many of La Mesa’s census tracks have percentile scores higher than 70 % which is primary from cars and trucks;
WHEREAS, diesel air pollution has significant and wide-ranging health impacts particularly to seniors and children, including 70% of the known cancer risks from air contaminants and premature deaths from cardiovascular disease; WHEREAS, the high speeds and number of vehicles travelling in and through the City cause more traffic accidents, as well as an increase in their severity and other safety issues;
WHEREAS, the City is committed to a Vision Zero goal, to significantly reduce or eliminate all traffic deaths and injuries;
WHEREAS, La Mesa is working towards an effective Climate Action Plan which includes measures that reduce vehicle miles traveled in the City, promote active transportation and use of transit;
WHEREAS, regional plans and transportation providers can and should support and coordinate with the City’s efforts to address traffic safety, reduce pollution, achieve climate action measures and build efficient infrastructure; and WHEREAS, several projects and sites within and adjacent to the City, but are under the jurisdiction other agencies such as: the grade separation of La Mesa Spring Street Tolley Station and Spring Street, Highway 125 and Lemon Avenue interchange, Highways 125 and 94 and Spring Street interchange, Highway 125 and Interstate 8 interchange, North and South bound traffic through the City’s main streets, need attention and action in the near term rather than in a future long term improvement strategy.

NOW, THERFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, as follows;

1. The City advocates for and conveys the positions of the City which addresses enhancement of traffic safety, reduction in pollution, climate action measures and smart infrastructure development.

2. That this resolution be transmitted to the Governing Boards and Chief Executives of the San Diego Association of Governments (SANDAG), California Department of Transportation (CALTRANS), California Air Resources Board (CARB), San Diego Air Pollution Control District (SDAPCD) and the Metropolitan Transportation System (MTS) upon adoption.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 12th day of November 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2024- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.

MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)