MINUTES OF THE REGULAR STUDY SESSION MEETING
LA MIRADA CITY COUNCIL
SEPTEMBER 13, 2022 - 5 P.M.
CALL TO ORDER
Mayor Otero called the meeting to order at 5 p.m. in Conference Room 1, La Mirada City Hall, 13700 La Mirada Boulevard, La Mirada, California.
2. ROLL CALL
The City Council was present with Councilmember Eng, Councilmember Lewis, Councilmember Sarega, Mayor Pro Team De Ruse and Mayor Otero responding to roll call.
Thy folnager Stay eners rares and Cly Manner James Make assistant.
PUBLIC COMMENT
Jack Miranda expressed his support for the Phantom Projects funding request.
He also commented on the La Mirada Theatre for the Performing Arts rental fees.
REVIEW AND DISCUSSION
4.1 PHANTOM PROJECTS FUNDING REQUEST FOR FISCAL YEAR 2022-23 City Manager Boynton introduced the item. Theatre Director BT McNicholl and Artistic Director Steven Cisneros were present to give a report.
Artistic Director Steven Cisneros said that Phantom Projects rebounded from the Theatre's Covid 19-related closure in 2020-21 and presented three shows in the 2021-22 season. He said the upcoming 2022-23 season includes four productions at the La Mirada Theatre: "The Face of Emmett : Till," "The Outsiders," a Teens on Tour show entitled "#TheSocialMediaPlay," and the company's annual Young Artists Project.
Artistic Director Steven Cisneros said he would like to request funding support for the 2022-23 in the amount of $105,417 which is an increase of $14,837 from the previous years. He said the increase is due to the company's plans to return to a more typical season of programming, an he fact that the Theatre would print a Winter/Spring brochure with a page devoted to Phantom Projects. He said it also reflects a more current market rate for rental of the Theatre's warehouse space in the monthly amount of $0.761 per square foot for the 5,280 square-foot area.
Members of the City Council expressed support for Phantom Projects' Fiscal Year 2022-23 in-kind funding request in the amount of $105,417.
Minutes of the Study Session Meeting
September 13, 2022
4.2 INTERVIEW OF A POTENTIAL PLANNING COMMISSIONER
City Manager Boynton introduced the item. Jack Miranda was present for his interview.
Members of the City Council asked Mr. Miranda questions related to his ecent role as a Planning Commissioner. Councilmembers Lewis, Eng anc Mayor Pro Tem De Ruse expressed some concerns about his potential appointment to the Planning Commission. Mayor Otero requested the Commission appointment process be discussed further at the upcoming
4.3 FACILITY RESERVATION POLICIES AND FEES FOR SELECT CITY
FACILITIES
City Manager Boynton introduced the item. Community Services Director Oliver Osuna and Administrative Analyst / Valeria Andrade were present to give the report.
Community Services Director Oliver Osuna said the policies and fees guiding the rental of City recreation facilities were last updated in 2019.
He said staff determined additional updates were necessary to allow for better cost recovery, improve customer service, and further clarify the reservation policy. He provided information on the reservation fees which include a new fee of $20/hour per staff (minimum two staff) for rentals taking place during non-operational hours, the reservation deposit by the renter would be adjusted from $400 to $500 for indoor rentals and an adjustment to the fees paid for the presence of Public Safety staff.
Administrative Analyst | Andrade provided information on the recommended updates to the Facility Reservation Policy. She said the proposed policy includes modifications related to cancelations and the return of deposits and fees. She said it was recommended that patrons who submit a cancellation request 30 days or more prior to their event receive a full refund of their deposit and any fees paid; reservation cancellations submitted 29 to 15 days prior to the applicant's scheduled event would receive a refund minus fifty percent of the rental deposit fee; and reservation cancellations submitted less than 14 days prior to the event would receive a refund of paid rental fees, minus one hundred percent of the rental deposit fee.
Members of the City Council asked questions and expressed support for the proposed updates and adjustments to the Facility Reservation Policy and fees.
2 Minutes of the Study Session Meetin
September 13. 2021
CITY MANAGER'S REPORT
The City Manager had no reports.
6. ADJOURNMENT
There being no further business, the City Council adjourned the meeting at 6:18 p.m.
Leticia Revilla, Assistant City Clerk
ATTEST:
Anthony Otero, Mayor