G. Refrain From Use of Electronic Devices While Driving Employees shall refrain from operating cellular telephones, laptop computers, navigational devices and any other device that may cause vehicle operator distraction while operating a City owned or privately owned vehicle in the course of conducting City business. Employees shall make every attempt to properly park their vehicle or use a hands-free device when using such equipment.
Employees who are charged with traffic violations resulting from the use of a cellular phone while driving on duty may be subject to disciplinary action and personal liability resulting from such traffic violations and are responsible for paying the cost of the citation.
H. Rental Vehicles
When it is necessary for a City employee to use a rental vehicle for City business, the employee shall utilize a City approved rental agency. Optional loss damage coverage should be purchased from the rental agency at the time the vehicle is rented, unless the credit card company used to pay for the rental vehicle provides coverage.
I. Accident Reporting Requirements
Any accident involving a City owned vehicle, rented or leased vehicle or privately owned vehicle used in the performance of City duties shall be reported as follows:
1. The vehicle operator shall summon medical care for any injured parties.
2. The vehicle operator shall notify appropriate law enforcement agencies.
3. The vehicle operator shall collect information about the other parties involved.
4. The vehicle operator shall notify their supervisor. The supervisor shall be responsible for initiating the departmental investigation of the accident and completing all required City reports. In the event of serious bodily injury, an Incident Report form shall be completed by the supervisor and submitted to the California JPIA.
5. The supervisor shall notify delegated Human Resources Staff. The accident must be reported to the DMV if more than $1,000 in damage was done to the property of any person or the City, or anyone was injured (no matter how slightly) or killed. The report must be filed, whether the vehicle operator caused the accident or not and even if the accident occurred on private property. The report must be made on the California Traffic Accident Report, form SR 1, and must be made within ten days of the accident. If the report is not filed with the DMV, the vehicle operator's driving privilege will be suspended. The police or California Highway Patrol will not file this report.
J. Insurance
1. Proof of insurance is required before any privately owned vehicle can be authorized for City business and shall be provided to delegated Human Resources Staff annually thereafter, no later than January 31 of each year.
a. Employees who receive a monthly vehicle allowance shall maintain coverage in an amount not less than $100,000 per person/ $300,000 per occurrence (or a combined single limit of $300,000) and property damage coverage in an amount not less than $100,000 per occurrence.
b. Employees that do not receive a monthly vehicle allowance and are authorized to use privately owned vehicles on City business shall maintain minimum coverage in an amount not less than $50,000 per person/$100,000 per occurrence (or a combined single limit of $100,000) and property damage coverage in an amount not less than $50,000 per occurrence.
2. California Insurance Code §11580.9 states that where two or more policies affording valid and collectible liability insurance apply to the same motor vehicle in an occurrence out of which a liability loss shall arise, it shall be conclusively presumed that the insurance afforded by that policy in which the motor vehicle is described or rated as an owned vehicle is primary and the insurance afforded by any other policy shall be excess.
3. The City shall not be responsible for any increase in the employee's automobile insurance premium as a result of an accident.
4. In the event of an accident, the employee is responsible for paying any deductibles the insurance company may require.
5. If insurance coverage is canceled, terminated, lapsed, or for any other reason curtailed, the immediate supervisor must be notified by the employee and the vehicle shall not be used for City service.
6. When an employee operating a City owned vehicle is involved in an accident, defense and settlement of any claim shall be the responsibility of the California JPIA, to the maximum protection limit (the California JPIA Memorandum of Coverage provides automobile liability coverage to all member entities, their city councils, commissions, committees, and employees). If an employee operating a City owned vehicle is sued independently as a result of an at-fault accident, the California JPIA may provide coverage to that employee if the accident qualifies as a covered occurrence.
7. Should an employee using their privately owned vehicle on City business be involved in an accident with resulting injury or property damage, the employee's own insurance carrier shall respond to defend the employee. Should a claim exceed the limits of the employee's liability insurance coverage, the California JPIA liability protection program will respond in an excess capacity if the accident qualifies as a covered occurrence.
K. Driver's License
1. All City employees authorized to use City owned or privately owned vehicles on City business must possess a valid California driver's license and provide proof of licensing upon hire.
2. All City employees must maintain a driver's license appropriate for the class of vehicle to be driven.
3. An employee whose driver's license is suspended or revoked for any reason must notify their supervisor no later than the first workday following suspension or revocation of their driver's license. Such employee shall not be allowed to operate any City owned or privately owned vehicles on City business.
4. Employees who possess temporary driving permits or hardship licenses shall not be permitted to operate City or privately owned vehicles in the performance of official City duties.
L. Review Of Driving Record
1. The City shall enroll employees that operate City owned or privately owned vehicles on City business in the Department of Motor Vehicles (DMV) Pull Notice Program. When a vehicle operator has received a violation, the DMV assigns points according to the type of violation, and automatically sends notification to the City.
2. In compliance with Vehicle Code Section 1808.47, all information received from the DMV shall be used solely for the intended purpose and kept in locked storage. Under no circumstances shall addresses or other information be given to a third-party employee who have an accumulation of four or more points in a 12-month period or six in a 24 month period or eight in a 36 month period may have City driving privileges suspended at the discretion of the Department Director. The Human Resource staff shall notify the Department Director when a driving record meets this threshold.
3. Any employee involved in a preventable collision or demonstrating questionable driving capabilities shall be required to attend remedial training in defensive driving. An employee may be regarded as having questionable capabilities based on a review of points assigned to their by the DMV in connection with citations and/or vehicular accidents.
4. Employees involved in additional preventable accidents or have a disqualifying action taken against their driver's license shall be subject to disciplinary action, the severity of which will be determined by the nature of the offense and the employee's past driving and disciplinary action records.
5. An employee who has been determined to be involved in two or more preventable accidents within a 36-month period while operating a City owned or privately owned vehicle in the performance of official City business shall be subject to disciplinary action up to and including suspension of City driving privileges.
6. Any conviction resulting from driving while under the influence of drugs or alcohol (DUI) or refusal to submit to a lawful roadside sobriety test shall result in disciplinary action up to and including suspension of City driving privileges.
7. Intentional abuse, moving violations, reckless operation, or negligent actions while operating any vehicle may result in the suspension of the employee's driving privileges, and is grounds for further disciplinary action.
8. Temporary or permanent suspension of City driving privileges for employees whose position requires operation of a vehicle shall be considered a loss of the ability to perform an essential job function.
9. If an employee has City driving privileges suspended, the City shall attempt to arrange for the employee to perform the essential functions of the job. If such accommodation is not possible or creates an unreasonable hardship for the City or coworkers, loss of City driving privileges shall be considered just cause for reassignment to a position that does not require operation of a vehicle at a pay rate commensurate with that position. If no such position is open, the employee may be terminated.
CHAPTER 10: PERFORMANCE EVALUTIONS
Section 10.1: Goals of Performance Evaluations
Performance evaluations are conducted to communicate organizational goals and objectives; establish individual employee performance objectives; document employees’ performance in relation to the objectives set; counsel the employee on how to improve performance and improve interaction and understanding between the evaluator and the employee.
Section 10.2: No Expectations of Continued Employment for At-Will Employees While at-will employees should be provided with annual goals and accomplishment expectations, there shall be no expectation that satisfactory accomplishment all of the expectations will result in continued employment. At-will employees may have their employment terminated at any time by the Personnel Officer.
Section 10.3: Merit Increases
Each at-will full-time employee shall be eligible for consideration of a merit-based salary step increase, of no less than five percent (5%), on a continuous basis until reaching the top of the salary range for their position. Merit increases shall be awarded if the employee has an overall performance rating of “meets standards” or above.
For employees hired before July 1, 2017, merit increases shall be effective on January 1st of each year.
For employees hired on or after July 1, 2017, the first merit increase shall be effective upon the successful completion of their six (6) month probationary period and then annually thereafter on their respective anniversary date. The anniversary date is not a fixed date nor is it the same as the employee’s date of hire with the City. The anniversary date is determined by the date the employee completes the required probationary period for their current position.
In addition, performance improvement documentation may be given at any other time the supervisor deems appropriate.
Section 10.4: Part-Time Merit Salary Advancement
Part-time employees shall be eligible for a merit salary adjustment after completion of 1000 hours of service subject to the receipt of an overall satisfactory rating on the Performance Evaluation Form completed by their appropriate supervisor or manager.
Part-time employees shall advance from the step range successively after completion of an additional 1000 hours of service at each subsequent salary step subject to receipt of an overall satisfactory rating on the Performance Evaluation Form utilized by the City.
The effective date in which a part-time employee's hours begin accrual for merit increase eligibility shall be the employee's anniversary hire date and will reset after 1000 hours is completed.
Part-time employees are subject to this Handbook as they apply to merit increases. However, for exceptional performance, out-of-phase merit increases may be granted as recommended by the Department Director and approved by the Personnel Officer or designee. Instances of out-of-phase increases will be infrequent and shall be limited to classes listed on the part-time classification salary schedule.
Section 10.5: Performance Evaluation System
The City shall have in place a formal and consistent performance evaluation system and shall train both the supervisors and the employees in their use of the system in current use. The system may, from time to time, with notice, be changed.
Section 10.6: Supervisor Evaluation
The evaluation form is the official record of the employee’s performance evaluation and is the primary basis for salary adjustments and changes in job position. The supervisor may consider information from evaluation form(s) from other evaluators, self-evaluation or supervisee evaluation as may be required by procedures in current use, when completing the supervisor’s evaluation form.
Section 10.7: Discussing the Performance Evaluation
The supervisor shall meet with the employee to discuss the evaluation. If necessary, the supervisor may discuss the evaluation with the department head or the Personnel Officer prior to the interview with the employee.
Section 10.8: Signatures
When the performance evaluation interview is completed, both the employee and the supervisor shall sign the original form indicating that it has been discussed. Signing of the form indicates only that the performance interview was held. The employee may complete the comment section of the evaluation form at this time or may request a copy of the form in order to prepare a written response.
Section 10.9: Written Response by Employees
An employee who wishes to provide written comments on the evaluation must return written comments to the evaluator no later than five (5) workdays after the meeting to discuss the performance evaluation.
Section 10.10: Final Approval
After the response period (5 working days) has passed or the employee has provided written comments, whichever is sooner, the evaluator shall submit the evaluation to the department head for review and signature prior to submittal to the Personnel Officer for final approval of the recommended rating and related compensation adjustment. Both the evaluation form and a change form, noting changes in status and terms of employment, if any, and signed by the supervisor, shall be submitted for the Personnel Officer’s signature.
Section 10.11: Completion of Performance Evaluation Process The completed and fully signed forms shall be submitted to the Personnel Officer for processing and adjustment of compensation in accordance with Chapter 5 herein. The completed evaluation forms and applicable attachments shall be placed in the employee’s personnel file.
CHAPTER 11: DISCIPLINARY AND GRIEVANCE
PROCEDURES
Section 11.1: Disciplinary Procedures
Employees are expected to meet certain standards of job performance, interpersonal skills and conduct. The City may discipline an employee whose conduct or performance fails to meet reasonable City standards, i.e., for cause. Discipline may be imposed for a single incident or for a pattern of conduct. Discipline is intended to focus the attention of the employee on the performance problem and to encourage identified change. If the expected change does not occur in the required time, the City may terminate the employment of the employee.
Section 11.2: Grounds for Disciplinary Action of At-will Employees:
The department head may discharge, suspend, demote or otherwise discipline any employee for cause at any time, consistent with the Disciplinary and Grievance Procedures in this handbook.
Employees who are considered to be in at-will employment status may be dismissed from their employment at any time without undergoing the following identification of reasons for dismissal, notification and appeal processes.
A. Causes For Disciplinary Action
Include, but are not limited to, the following:
1. Violation of federal, state or local law, or ordinance affecting the City;
2. Violation of City personnel policies and/or regulations;
3. Possession, distribution, sale, use, or being under the influence of alcoholic beverages or illegal drugs or controlled substances (other than prescription drugs for personal use) while on City property, while on duty, or while operating a vehicle on City business;
4. Failure or refusal to comply with a lawful order or to accept a reasonable and proper assignment;
5. Inefficiency, incompetence, carelessness, or negligence in the performance of duties;
6. Neglect of duty;
7. Negligent or willful damage to public property or waste of public supplies or equipment;
8. Improper or unauthorized use of City vehicles or equipment or misappropriation of supplies: loss or misuse of City equipment may require the employee to bear the cost of replacing or recovering equipment or supplies;
9. Absence without leave or without authorization from supervisor;
10. Claim of leave under false pretense, or misuse of leave;
11. Furnishing false information to secure appointment;
12. Theft or misappropriation of City funds or property;
13. Acceptance by an employee of any bribe, gratuity, kickback, favor, or other items of value including meals and travel when it appears the favor or gratuity is given in the hope or expectation of receiving preferential treatment;
14. Unreasonable failure to undergo a medical examination authorized by these regulations;
15. Excessive absenteeism or tardiness;
16. Falsification of payroll time sheets;
17. Unlawful harassment, failure to report incidents or observations of harassment, or other unlawful activities;
18. Failure to cooperate with the investigation of harassment or other unlawful activities, such as discrimination;
19. Actual or threatened physical violence, threatening, intimidating, coercing any member of the City community;
20. Vulgar or abusive language;
21. Possession or use of dangerous or unauthorized materials, such as explosives, firearms, or other similar items, while on City property, while on duty, or while operating a City vehicle;
22. Sleeping, or giving the appearance of sleeping, while on duty;
23. Failure to obtain or maintain a certificate or license required for current position;
24. Failure to comply with accepted safety practices;
25. Job abandonment (3 days of no call/no show);
26. Insubordination;
27. Failure to exercise good judgment;
28. To be courteous and cooperative in relations with other City employees and with the public;
29. To conduct themselves, both on and off the job, in a manner that reflects credit to the department and to City service;
30. Or for other just cause.
Section 11.3: Types of Discipline
The City does its best to follow the progressive discipline steps which may include counseling, oral reprimand, written reprimand, reduction in pay or employment benefits such as training, promotion, etc., suspension without pay, demotion and termination of employment. Discipline may include any one or any combination of actions, and the actions may not necessarily be applied in any defined order. The purpose of discipline is to be corrective, not punitive, in nature; therefore, the City shall use progressive discipline, except in the case of an egregious act.
At-will employees may have their employment immediately terminated without undergoing any of the above discipline steps that are offered to correct the behavior of regular City employees.
Section 11.4: Informal Discipline/Counseling
An employee who receives counseling or an oral or written reprimand does not have the right to respond or to appeal the discipline in the manner described in the sections found under this section.
A. Counseling
A supervisor may counsel an employee concerning a minor performance problem. The supervisor may make a note of the discussion in writing, describing the date of the meeting, the subject, and the employee's response, if any, and place the note in an employee file kept by the supervisor.
B. Performance Improvement Plan (PIP)
This is a plan of action discussed with the employee that provides specific expectations to meet the requirements of performing the employee’s job properly within quality and time-based standards. A PIP may last for a month or up to three months. Regular discussions between the employer and the employee will take place during this time to ensure that improvements are being made.
If the supervisor believes that not enough improvements have been made, they may take the next discipline step of providing a reprimand to the employee.
C. Reprimand
A supervisor may issue an oral or written reprimand. The written reprimand, or a memorandum for an oral reprimand, shall state specific details concerning the subject of the reprimand, describe the plan for improvement and the employee’s response, if any, and show the date of the reprimand. The employee shall sign and receive a copy of the written reprimand or memorandum of oral reprimand, and the original shall be filed in the employee’s personnel file. Please see Section 11.6 of this Handbook for more information regarding reprimands.
Section 11.5: Formal Discipline
No employee shall be subject to disciplinary action in the form of reduction in pay or benefits, suspension without pay, demotion and termination unless, as set forth specifically in this chapter, the employee has received (1) written notice of the proposed action, the date action will be taken, and the reasons for the action; (2) a written copy of the charges and either a copy or access to the materials on which the action is based; (3) the right to respond to the charges; and (4) a written decision after the response has been made or the response time has run, unless exigent circumstances warrant immediate measures.
A. Initiation of Formal Discipline
The employee’s supervisor shall make the initial determination that formal disciplinary action is necessary and shall work with delegated Human Resources Staff to determine what form of discipline is appropriate. The City must follow the formal discipline steps outlined in the MOU with the City and Union for any employee represented by a union.
Section 11.6: Reprimand
A reprimand is normally considered the first discipline step. It may follow counseling and coaching for improvement, however, if the employee’s supervisor believes that the employee’s behavior immediately requires a reprimand without prior non-disciplinary steps, the supervisor should consult with the City’s delegated Human Resources Staff to determine what steps to follow. If it is believed by all concerned that a reprimand is appropriate, employees represented by a union will be given the opportunity to have a union representative included in the investigation meeting.
Following an investigation into alleged violation of workplace expectations, as outlined in Section 2.4 of this Handbook, a supervisor may issue a written reprimand. The dated written reprimand shall state specific details concerning the subject of the reprimand, describe the plan for improvement and the employee's response, if any. The employee shall sign and receive a copy of the written reprimand and the original shall be filed in the employee’s personnel file.
Section 11.7: Notice of Proposed Action (Skelly Notice) At-will employees do not have access to the proposed notice of action that may be the cause for their employment with the City to be terminated. The Personnel Officer may terminate their employment without advance notice, or without providing appeal rights.
If the City wishes to suspend, demote or terminate an at-will employee, the Personnel Officer may do so based on any of the reasons provided earlier in this section, however, the Notice of Action and appeal steps provided to regular City employees do not apply.
Section 11.8: Grievance Rights and Procedures
At-will employees may submit a grievance and expect to have the following procedures followed. While there should be no retaliation for submitting a grievance, at-will employees should understand that they may have their employment terminated at any time by the City upon decision by the Personnel Officer.
Management and any employee in a position that is represented by a union will be covered by the grievance procedures outlined in the MOU between the City and the union.
A. Grievance
Any affected employee may submit a grievance, which is an alleged violation of a specific clause of Federal or State Law, the Municipal Code, City Personnel Policies, Rules and Regulations, and written departmental rules and regulations. Disciplinary actions, performance evaluations with overall rating of “meets standards” or above, and rejection during initial probation, are not subject to the grievance procedure. The grievance procedure shall not apply to employees protesting reduction in pay, lay-off, suspension, demotion or dismissal. An employee shall be permitted a reasonable amount of paid release time to prepare and present their grievance at each step.
Employees wishing to file a grievance shall comply with the following procedures:
B. Informal Discussion with Supervisor
The employee shall inform the immediate supervisor, orally of the grievance and relevant facts within five (5) calendar days after the employee knew, or in the exercise of reasonable diligence should have known, of the events giving rise to the grievance. The supervisor shall informally meet with the grievant within two (2) regular work shifts following such notification to discuss the issue. The supervisor shall provide a written decision to the employee within five (5) days following the discussion.
C. Formal Grievance Procedure
If the grievance is not resolved informally, the employee shall put the grievance in writing and submit copies to their department head no later than five (5) working days following the receipt of the informal decision. The written grievance shall include a citation of the sections of the MOU, personnel policies, rules and regulations, laws, and/or codes alleged to have been violated and remedy sought by the employee. The department head shall review the grievance and render a written decision to the employee within five (5) working days from receipt of the formal grievance.
D. Appeal to the Personnel Officer
If the grievance is not resolved at the department head level in Step One, the employee may appeal the decision to the Personnel Officer no later than ten (10) days following receipt of the written decision from the department head. The Personnel Officer shall review the grievance and render a written decision to the employee within ten (10) days from receipt of the appeal.
The decision of the Personnel Officer shall be the final administrative decision.
E. No Retribution
No retribution or prejudice shall be suffered by employees making use of the grievance procedure.
CHAPTER 12: PAYROLL PROCEDURES
Section 12.1: Personnel Records
The payroll and employee status records shall be prepared and maintained by delegated Human Resources Staff . It is the employee's responsibility to report a change of home address to delegated Human Resources Staff within one (1) week of the change.
Section 12.2: Pay Days and Pay Periods
Employees shall be paid on a semi-monthly basis. In the event that a pay day falls on a weekend or holiday, payday will be the preceding workday. Pay periods cover the first through the fifteenth and the sixteenth through the last day of the month.
Section 12.3: Payroll Deductions
Payroll deductions from employee paychecks fall into two categories: required and voluntary. Required by federal or state law or by City policy are: garnishments, Medicare, federal and state withholding depending on W4 determination. Voluntary deductions may include additional contributions to the Public Employee’s Retirement System, Service Employees International Union (SEIU) dues, additional life insurance premiums, deferred compensation programs automatic savings plans with credit union and other required and/or voluntary deductions as may become available through City payroll.
Section 12.4: Time Report Sheets
For purposes of record keeping, employees shall submit time records in a manner and on a schedule as provided by the Finance Department. Payroll data for all employees will be compiled from time records in a form approved by the Personnel Officer. Falsification of time records is prohibited.
Section 12.5: Determining Hourly Rates of Pay
The hourly pay rate for regular salaried positions is determined by multiplying the monthly salary for the position by 12, dividing the product by 2,080 hours, and rounding to the nearest one cent. The hourly pay rate for all other positions shall be established in accordance with the Salary Resolution approved by the City Council.
Section 12.6: Final Pay
If an employee is terminated with the City, they shall be paid their final paycheck on the same day as termination. An employee who resigns shall receive the final paycheck on their last day of employment.
CHAPTER 13: WORK WEEK AND ATTENDANCE
Section 13.1: Hours of Business
Unless otherwise established and authorized by the Personnel Officer, all City offices shall be kept open from 7:30 a.m. to 5:30 p.m. Monday through Thursday, and 7:30 a.m. to 4:30 p.m. on alternate Fridays.
With prior approval of the department head or Personnel Officer, the daily work schedule may be modified from time to time as necessary
Section 13.2: Work Period
The work period will be forty hours per week. Employees shall work eight days for nine (9) hours a day and one day for eight (8) hours for a total of eighty (80) hours in a two-week period. The standard for accounting is eighty (80) hours in a two-week period.
The work period will begin at 11:31 a.m. on Friday and end the following Friday at 11:30 a.m. for all fulltime employees on a traditional schedule and all full-time employees scheduled to be off on Fridays in accordance with the 9/80 work schedule. By beginning and ending the work period at 11:30 on Fridays, each seven-day work period is limited to equal 40-hour blocks (Example A).
During a two-week period, the employee shall have one day off. The regularly scheduled day off will be every other Friday.
Section 13.3: Management’s’ Responsibility
Changes in an employee’s 9/80-work schedule must be coordinated through the Personnel Officer and Department Head and must coincide with the beginning of a two-week period. Additionally, to ensure appropriate staffing levels to service the citizens and customers of La Puente, Department Heads will be responsible for ensuring there is adequate coverage in their respective department at all times. Lunch breaks must also be coordinated to maintain coverage in each department.
Section 13.4: Work Week Example
The example below show a work schedule distribution under the 9/80 definition.
It should be noted that the workweek is the basic unit for determining when weekly overtime obligations begin. The workweek does not mean the work schedule or the pay period; pay periods will remain the same.
EXAMPLE A (Employee has first Friday off in the two-week work period).
Work Week 1
F
Day
off
/11:31
S S M T W Th F
11:30/
=40 hrs worked (1st wk) Hours Worked 0 0 0 9 9 9 9 4
Work Week 2
F
/11:31
S S M T W Th F
Day
off
11:30/
=40 hrs worked (2nd wk) Hours Worked 4 0 0 9 9 9 9 0
As the 40-hour work week begins at 11:31 a.m. on Friday and ends at 11:30 a.m. the following Friday, this example shows the 4 hour/4 hour split that occurs every other Friday.
Section 13.5: Attendance and Punctuality
To maintain a productive work environment, the City expects employees to be reliable and to be punctual in reporting for scheduled work. Employees are expected to be at their place of duty ready to begin work when the workday begins. Failure of an employee to be at their workstation or to report for work at the beginning of the workday or shift constitutes tardiness.
Absenteeism and tardiness result in a burden on other employees and on the City’s overall operations.
Employees who are unable to be at work on time or are unable to work as scheduled must notify their supervisors as soon as possible via telephone in advance of the tardiness or absence.
Unscheduled, unexcused absences due to injury or illness, even when following appropriate guidelines, may still be deemed excessive. Excessive tardiness and poor attendance may lead to disciplinary action up to and including termination of employment.
Section 13.6: Lunch or Meal Periods
The supervisor or department head may authorize a regular schedule for lunch or meal periods.
Section 13.7: Break Periods
Employees shall be allowed one fifteen-minute break for each four (4) hour period worked. Breaks are generally scheduled in the middle of each four (4) hour work period. However, the supervisor or department head shall have the authority to arrange break times which best meet the needs of the department and the City.
Section 13.8: Usage of Leave Time
A. Jury Duty, Military Leave & Extended Leave
Employees summoned to jury duty, or military duty or on paid extended sick leave will continue to record hours as if they are on a 9/80 schedule.
B. Paid Sick Leave/Vacation/Bereavement Hours
Employees using paid sick leave, vacation, or bereavement occurring on eight- (8) hour days will be charged eight (8) hours and those falling on nine (9) hour days will be charged nine (9) hours.
If the scheduled hours are greater than the sick leave balance, the difference will be covered by:
1. Using vacation, admin leave, floating holiday, or compensation time; or
2. Absence without pay.
Employees will not be allowed to work nine hours on their eight (8) hour day to make up the difference in sick leave balance vs. scheduled hours.
C. Medical Appointments and Personal Business
Whenever possible, medical appointments and personal business should be conducted on an employee’s regularly scheduled day off.
D. Non-Substitution of Day Off
If the employee is absent (sick leave, etc.) on a day other than their scheduled day off, the day absent cannot be substituted for the regularly scheduled day-off or eight-hour day.
Section 13.9: Holidays
A. Scheduled Holidays
The City observes the following holidays:
New Year’s Day January 1st
Martin Luther King Day 3
rd Monday in January
President’s Day 3
rd Monday in February
Cesar Chavez Day March 31st
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1
st Monday in September
Veteran’s Day November 11th
Thanksgiving Day 4
th Thursday in November
Friday after Thanksgiving Day 4
th Friday in November
Christmas Eve December 24th
Christmas Day December 25th
New Year’s Eve December 31st
B. Holiday Pay for Part-Time Employees
Part-time employees shall be paid four (4) hours for any of the holidays listed above only when the holiday is observed on the individual employee’s normally scheduled working day. If the employee works on the holiday, the employee shall receive the holiday pay in addition to their regular pay.
C. Holidays Falling on Weekends
All holidays falling on a Saturday will be observed on the Friday immediately prior to the holiday.
All holidays falling on a Sunday will be observed on the Monday immediately following the holiday.
If the preceding Friday or succeeding Monday is also a holiday, then the holiday is observed on the next preceding or succeeding workday.
D. Holiday Pay
Full-time employees are entitled to receive time off with pay, at their regular hourly rate, for all regularly scheduled hours which fall on the holiday. An employee who resigns may not select a holiday as the employee’s last day of employment.
E. Floating Holidays
On January 1st of each year, full-time employees shall receive twenty-four (24) hours of floating holidays. Upon hire during the year, a new employee shall receive a prorated portion of the floating
holiday hours (Example: An employee with a hire date of 07/01/20XX will receive 12 hours of floating holiday hours). Floating holidays may be used at any time during the calendar year, upon advance approval of the supervisor or department head. Any unused floating holiday hours remaining at the end of each calendar year shall be forfeited after December 31st of that same year.
There shall be no payment for any unused floating holiday hours remaining at the time of separation from City service.
F. Extended Closure for Holidays
At the sole discretion of the Personnel Officer, offices and facilities including City Hall, City Yard, Community Center and Senior Center may be closed between the Christmas and New Year’s holiday.
The Personnel Officer shall advise employees by no later than September 1st of each year of the City’s intent to have an extended holiday closure for that same year.
In the event of such extended closure, an employee who opts to take the time off with pay must utilize vacation, administrative, compensatory, or floating leave balances.
In the event an employee does not desire to use their accumulated time banks, they may opt to take the time off without pay or may request to continue working their regular work schedule during the extended closure. Such requests shall be subject to approval by the Personnel Officer, who retains sole discretion in the approval/denial.
G. Working on a Holiday
In addition to the holiday pay, a full-time employee who is required to work on a paid holiday or during an extended closure for holidays shall be paid at time and one-half (1½) for all regular hours worked and double time (2X) for all overtime hours worked.
Section 13.10: Vacation Leave
A. Vacation Leave Accrual
Full-time employees shall accrue vacation each month based on the following schedule:
Years of Service Annual Accrual Rate
0 to 5 years 10 days (80 hours)
6 to 10 years 15 days (120 hours)
11 or more years 20 days (160 hours)
Accrual at the next highest level shall begin on the anniversary date of the sixth (6th) and eleventh (11th) years, respectively.
B. Maximum Accrual of Vacation Leave
An employee may accumulate vacation up to three hundred and sixty (360) hours. An employee shall not continue to accrue additional vacation until the employee’s vacation balance falls below the maximum accumulation allowed.
C. Use of Vacation
An employee may use vacation upon accrual, subject to approval by the department head or supervisor.
Requests for vacation should be submitted in writing two (2) weeks prior to the requested time off.
D. Payment of Accumulated Vacation
An employee may elect to cash-out up to a maximum of eighty (80) hours of accumulated vacation hours once per fiscal year in accordance with City procedures, provided a minimum of eighty (80) hours remains accumulated after the cash-out. Payment shall be made on the next regular pay date following the employee’s request and calculated at the employee’s rate of pay at the time of the payment.
At such time an employee terminates service with the City, cash payment shall be made for all accumulated vacation hours at the employee’s rate of pay at the time of the payment.
E. Retirement Benefits Calculations
For purposes of Retirement Benefits calculations, any cash payout of accrued vacation leave will not be considered eligible base salary.
Except with the approval of the Personnel Officer, an employee may not use more than 32 hours of vacation leave during the last 20 workdays of employment with the City.
F. Use of Vacation Leave
1. Eligibility for Use of Vacation Leave
Employees shall not be eligible to use vacation leave until completion of the introductory period unless special approval is granted by the Personnel Officer. Under no circumstances shall paid vacation leave be authorized beyond the amount which has been accrued by the employee.
2. Unscheduled Use of Vacation Leave
Circumstances such as personal illness or accident, family member illness or accident, or other personal or family emergency may necessitate the use of vacation leave without prior notice or approval. In such cases, the employee shall notify the supervisor or department head as soon as the employee becomes aware that use of vacation leave is necessary.
3. Holidays Falling Within Authorized Vacation Leave
In the event one (1) or more City holidays fall within a period of authorized paid vacation leave, such holidays shall not be charged as vacation leave.
4. Periods of Non-Accrual
Vacation leave ceases to accrue once an employee reaches the maximum accrual of vacation leave and during periods of unpaid absences from the City. For purposes of this policy, unpaid is defined as receiving neither City-paid wages nor wage replacement payments from the City’s workers’ compensation insurance. Wage replacement payments from the City’s long-term disability insurance plan do not qualify as wages for the purpose of this policy.
CHAPTER 14: LEAVES OF ABSENCE
Section 14.1: Eligibility
All regular and temporary, at-will, introductory, probationary, and full-time employees are entitled to certain State, Federal, and City leave provisions. Some benefits have specific attendance and employment periods that must be met before employees utilize leave time. As appropriate, the eligibility criteria will be provided within each leave type.
Section 14.2: Leave Requests
Other than sick leave detailed later in this chapter, a leave request must be approved by the employee’s supervisor. The supervisor shall inform the Department Head of the employee’s request.
Except in circumstances which prevent advance notice, the employee should provide a minimum of thirty days (30) notice. If family and medical leave is requested, the Personnel Officer or delegated Human Resources Staff will provide the notice concerning rights and benefits required by law.
Section 14.3: General Provisions
A. A leave of absence may include both paid and unpaid days. During protected leave periods an employee will continue to receive health insurance benefits at the same level and under the same conditions that coverage would have been provided had the employee continued active employment. If the employee contributed to the group plan premium before taking leave, they must continue to pay their portion while on leave.
B. Seniority, vacation, sick leave and holiday benefits do not accrue during periods of unprotected/unpaid leave of absence.
C. Regular merit increase consideration shall be delayed for the length of time that an employee is on an unpaid leave of absence.
D. An employee granted a leave of absence exceeding thirty (30) days must provide the City with two (2) weeks’ notice prior to their anticipated return to work date.
E. An employee requiring an extension to a leave of absence must request the extension two (2) weeks before the original leave expires.
F. Depending on the type of leave, the employee shall complete the appropriate section of the time sheet and/or the appropriate Leave of Absence Request process.
G. In accordance with the Americans with Disabilities Act (ADA), the City shall make every reasonable accommodation to provide a modified duty assignment to a disabled employee covered under the ADA who is unable to perform the essential functions of their job.
H. Failure to return to work on the next scheduled workday following the expiration of a leave of absence may result in termination of employment.
Section 14.4: Impact and Responsibilities if Not Being Paid for Eleven or More Days a Month An employee who is not on the payroll for eleven or more working days in a month shall not earn vacation, sick leave, the City’s contribution to medical insurance, or any other benefits furnished by the City during that month. Employees are responsible for ensuring their contribution to medical and other insurance plans they have enrolled in are made on a timely basis. The City will inform the employee of the amounts owed and when they are to be paid.
Section 14.5: Bereavement Leave
In the event of a death of a qualifying family member of a full-time at-will employee, with at least thirty (30) days of employment with the City, up to a total of five (5) days off, four (4) paid days off, the fifth (5th) day is unpaid.
The City agrees to provide four (4) days paid bereavement leave for each incident of imminent death and/or death for qualified family members and/or a designated person. Four days of bereavement leave shall not be chargeable to or accumulated as sick time, or any other paid leave. The fifth day may be paid out of any of the employee’s accrued leave. The five days of bereavement leave may be taken intermittently and must be completed within three (3) months of the death of the qualified family member. “Qualifying family” is defined as: spouse, registered domestic partner, father, mother, child, brother, sister, grandparents, grandchild, father-in-law, mother-in-law, brother-in-law, sister-in-law, stepmother, stepfather, registered domestic partner-in-law, relative or person living with the employee, selected designated person, and any other individuals as deemed appropriate by the Personnel Officer.
Upon request, employees may be provided additional days of paid bereavement leave at the sole discretion of the Personnel Officer or their designee.
There is no limit for how many times an employee can be eligible for bereavement leave defined in AB 1949.
The City may require that the employee provide documentation of the death of the family member within 30 days of the first day of the leave. Documentation can include verification of death, memorial services, published obituary.
The City will not retaliate against any employee who exercises their right to bereavement leave.
Section 14.6: Blood Donation
An employee may, with advance approval, take paid time off of up to one (1) hour to donate blood to a local Blood Bank. This may be utilized no more than twice in a calendar year.
Section 14.7: Child’s Suspension
An employee who is the parent or guardian of a child who has been suspended from school shall be given time off if requested to appear at the school in connection with that suspension. The employee must give reasonable notice to their supervisor of the impending absence.
Section 14.8: Child/School Visits Leave
Employees who are parents or guardians of any child in K-12, or at a licensed childcare provider, are allowed up to eight (8) hours unpaid time off per month, per child, with a maximum of forty (40) hours per school year, to participate in any child's school activities. This includes finding, enrolling, or re-enrolling a child in school or with a licensed childcare provider, addressing a childcare provider, and responding to a school/childcare provider emergency including a request for a child to be picked up from school/care, behavioral/discipline problems, closure or unexpected unavailability of the school/childcare (excluding planned holidays), or a natural disaster.
For the purpose of this section, a “parent” is defined as a: parent, legal guardian, stepparent, foster parents, grandparent, or a person who stands in loco parentis to a child.
A. Employees must provide their supervisor with reasonable notice of the planned time off by completing the appropriate leave request form.
B. Employees may elect to use accrued paid time off, e.g. vacation leave, or personal time off, not sick leave, to cover the time taken for the school visit(s).
C. Upon the City’s request, employees must provide written verification from the school of parental participation specifying the date and time of the activity.
Section 14.9: Domestic Violence Leave
An employee who is the victim of domestic violence is eligible for time off to:
A. Seek medical attention for injuries caused by domestic violence.
B. Obtain services from a domestic violence shelter, program, or rape crisis center as a result of domestic violence.
C. Obtain psychological counseling related to an experience of domestic violence.
D. Participate in a judicial action, such as obtaining restraining orders, or appearing in court to obtain relief to ensure their health, safety, or welfare, or that of their child.
E. Participate in safety planning and take other actions to increase safety from future domestic violence, including temporary or permanent relocation.
As a condition of taking time off for the above purposes, the employee shall give their supervisor or the City’s delegated Human Resources Staff reasonable advance notice of the employee's intention to take time off. If advance notice is not feasible, the employee must communicate with their supervisor as soon as possible to register their absence from work. The employee may use accrued paid vacation time, sick leave, compensatory time, or unpaid leave time for this leave.
When an unscheduled absence occurs, the employee must, within a reasonable time after the absence, provide any of the following certification:
A. A police report indicating that the employee was a victim of domestic violence.
B. A court order protecting the employee from the perpetrator of an act of domestic violence, or other evidence from the court or prosecuting attorney that the employee appeared in court.
C. Documentation from a medical professional, domestic violence advocate, or health care provider, or counselor that the employee was undergoing treatment for physical or mental injuries or abuse resulting in victimization from an act of domestic violence.
To the extent permitted by law, the City shall maintain the confidentiality of any employee requesting this leave.
Section 14.10: Family Leave Medical Leave
The City wants to ensure that its employees have the time to heal from their own serious health condition(s) and/or help their family members heal from their serious health condition(s) or provide family care.
Therefore, the City complies with the California Family Rights Act of 1993 (CFRA), as amended, which covers employers of five (5) or more, and the federal Family Medical Leave Act of 1993 (FMLA). Since there are many requirements, qualifications, and exceptions under these laws, employees are encouraged to contact delegated Human Resources Staff to discuss options for leave as soon as a need for leave is known.
FMLA/CFRA leaves contain a guarantee of reinstatement to the same or to a comparable position at the end of the leave.
A. Eligibility Criteria for Leave Under CFRA/FMLA
To be eligible for this leave, an employee must meet the following criteria:
1. Worked at least 12 months for the City as of the date leave commences; and
2. Worked at least 1250 hours of service for the City during the 12 rolling month period* worked immediately preceding commencement of the leave.
*Within any 12-month period, an employee may be entitled to take up to twelve (12) weeks of protected leave.
Note: FMLA/CFRA laws only provide protected unpaid leave, i.e., employees cannot be disciplined for taking leave if they have been certified as being approved to take this leave. FMLA/CFRA is unpaid, and employees must use their own sick leave, and other accruals if they wish to remain in paid status.
If employees do not have enough accruals to remain in paid status, they may, on their own, with their health provider’s support, apply for he City’s disability insurance.
B. Leave Entitlement for Personal Care or to Care for a Family Member or Designated Person Provided they meet the eligibility criteria established by these laws, employees may have a right to a period of twelve (12) consecutive weeks, or a total of four hundred eighty (480) intermittent hours, of unpaid job-protected leave in any 12-rolling month period for certain family, designated person care or their own medical leave. Any employee may be eligible for leave for:
1. Needing time away from work to care for their own serious health needs
2. To provide care for their family members including child of any age, i.e., biological child, adopted child, foster child, stepchild, legal ward, or a child for which the employee stands in loco parentis, parent, sibling, spouse, or registered domestic partner, parents-in-law. See below for information on leave for a designated person. The birth, adoption, or foster care placement of an employee’s child
3. Leave for birth and care, or placement for adoption or foster care must conclude within 12 months of the birth or placement.
4. Eligible family members of both current servicemembers and certain veterans are entitled to military caregiver leave of up to 26 workweeks of FMLA leave in a single 12- month period to care for a covered servicemember with a serious injury or illness if the employee is the spouse, son, daughter, parent, or next of kin of the servicemember (military caregiver leave).
Designated person, per CFRA and the Healthy Workplaces, Healthy Families Act, is defined as “any individual related by blood or whose association with the employee is the equivalent of a family relationship.” Delegated Human Resources Staff will assist employees in determining the leave rights to care for self, family or a designated person.
C. Certification Required
The City will require certification from the patient’s attending health care provider in a timely manner to support the request for leave to care for a family member or due to their own medical condition. The certification shall specify the commencement date of the event which prevents the employee from performing the functions of their position, the anticipated duration of the leave, and a statement indicating the reason(s) the employee is either unable to perform the functions of their position or is required to be absent in order to attend to the serious health condition of a family member.
1. In the case of fostering or adopting a child, appropriate documentation must be provided in a timely manner.
2. In the case of providing care for a covered service member, the appropriate documentation requiring the leave of a City employee must be provided as soon as possible.
D. Amount of Family and Medical Leave
Eligible employees are entitled to an FMLA/CFRA leave of absence totaling twelve (12) weeks, or four hundred eighty (480) hours of intermittent leave during any consecutive twelve (12) month period, beginning on the day the employee first takes family and medical leave. The twelve (12) month period is calculated by using a “rolling period” method that measures backward from the date an employee last used FMLA leave. Any leave qualifying for both FMLA leave and leave under California Fair Employment and Housing Act (FEHA) shall be counted against the employee's entitlement under both laws.
Spouses employed by the same employer are jointly entitled to a combined total of twelve (12) workweeks of family leave for the birth and care of the newborn child for placement of a child for adoption or foster care, and to care for a parent who has a serious health condition.
E. Intermittent Leave
Under some circumstances, FMLA leave may be taken on an intermittent or reduced leave schedule. “Intermittent leave” is leave taken in separate blocks of time due to a single illness or injury, rather than for one continuous period of time, and may include periods of an hour or more to several weeks.
F. Use of Accrued Paid Leave While on FMLA
Where permitted by both Federal and State laws, an employee shall be required to use accrued vacation leave, sick leave, management leave, or any combination of accrued paid leave during the duration of their FMLA leave to the extent available.
G. Insurance Benefit Premiums During FMLA
An employee is eligible for the same insurance benefits and premium payment arrangement during FMLA as if the employee were not on leave, for a maximum of twelve (12) weeks. An employee on unpaid leave beyond the protected twelve (12) weeks is no longer considered on FMLA and, therefore, if the employee wishes to continue health insurance coverage they may do so at their expense, at the City’s group rates, in accordance with COBRA provisions. The employee must arrange for payment of the premium contribution, if any, prior to commencement of the leave. A lapse in insurance coverage will occur if a premium payment is more than thirty (30) days late.
H. Accrual During Unpaid Leaves
There are no paid holidays, and sick and vacation leave cease to accrue during periods of unpaid absence. For purposes of this policy, unpaid is defined as receiving neither City-paid wages nor wage replacement payments from the City’s workers’ compensation insurance. Wage replacement payments from the City’s STD and/or LTD insurance plan do not qualify as wages.
If the employee uses accrued leave for some or all of their protected FMLA/CFRA leave, this period will be considered paid leave and the employee will continue to accrue leave and/or be paid for paid holidays occurring during their paid leave.
I. Effect on Anniversary Dates
An unpaid leave of absence of thirty (30) or more cumulative days in a twelve-month period, above that which is mandated by state and federal law, constitutes a break in continuous employment. As a result, an employee’s Anniversary Date, vacation leave accrual date and performance evaluation date shall be extended by the amount of time equivalent to the amount of unpaid leave time taken for the length of all authorized unpaid leaves of absence exceeding thirty (30) cumulative days in a twelvemonth period. These time extensions shall be rounded to the nearest whole month. For example, unpaid leave of forty (40) cumulative days would extend an employee’s general leave accrual date and performance evaluation date one month; unpaid leave of forty-seven (47) cumulative days would extend those two (2) months.
J. Insurance Benefit Premiums During Leaves
Regular employees who are receiving compensation during an approved leave of absence, either from vacation leave accruals, sick leave accruals or workers’ compensation benefits, shall have their insurance benefit premiums paid on the same basis as if they were not on leave. Unless otherwise stated in these rules and regulations, employees who are granted an unpaid leave of absence and who wish to continue health insurance coverage may do so at their own expense at the City’s group rates, in accordance with COBRA provisions. Employees must arrange for benefit payments prior to commencement of the leave in order to avoid a lapse in insurance coverage.
K. Return Notice
An employee who is granted a leave of absence, which exceeds thirty (30) days must provide the City with two (2) weeks’ notice prior to the anticipated return to work date. Failure to return to work from any leave of absence on the next scheduled workday following the expiration of a leave of absence may result in discipline, including termination of employment; unless extended by their or their family member’s health care provider and otherwise in compliance with this policy.
L. Reduction or Restructuring of Work Force During Leaves of Absence If business conditions require a reduction or restructuring of the work force, employees on an approved leave of absence will be treated as active employees.
M. Extended Leave Due to Serious Health Condition
Any leave needed that is greater than twelve (12) weeks must be discussed and approved by the employee’s supervisor and the Personnel Officer. Employees are encouraged to communicate with the City’s delegated Human Resources Staff to ensure all documentation is correctly completed and submitted in a timely manner for these circumstances.
N. Periodic Check Ins
While on leave, the City may ask the employee to provide periodic reports of status and intent to return to work.
O. No Outside Work While on FMLA Except For Military or Public Service Requirements Employees may not perform work for self-employment or for any other employer during an approved leave of absence, except when the leave is for military or public service or when the City has approved the outside employment and the employee’s reason for FMLA leave does not preclude the outside employment.
Section 14.11: Jury Duty
Full-time at-will employees shall be entitled to a maximum of fifteen (15) days of paid jury duty leave per calendar year.
When an employee is summoned to jury duty, the following must be followed:
A. It is important that the employee notify the court of the City’s policy of compensating employees for fifteen (15) days of jury duty pay.
B. Should a classified full-time employee be required to serve more than fifteen (15) days, the employee must submit proof from the court that the employee’s service must be extended beyond fifteen (15) days.
C. If the employee is not dismissed from jury duty at the conclusion of fifteen (15) days, the employee may be authorized to use their personal leave time, upon prior approval of the Personnel Officer.
D. An employee summoned for jury duty shall provide a copy of the summons to their supervisor on the first workday after receipt of such summons.
E. Upon return from jury duty all employees are required to submit documentation of attendance as a juror or court witness.
F. The employee shall be required to remit payments received to the City for jury duty service, excluding mileage reimbursement, which occurred during regularly scheduled working hours.
Employees will not be compensated as above when subpoenaed to appear in a matter for which they are a party to the proceedings.
Part-time at-will employees are not compensated by the City when absent for jury or witness duty. A department head may request the Personnel Officer’s assistance to relieve an employee from serving as a
juror if the employee’s absence from City service would pose an undue burden or hardship upon the efficient operation of the City.
Section 14.12: Kin Care
As defined by California law, Kin Care leave is time provided to employees to take time off work to care for a family member. This leave is particularly useful for employees who may not meet FMLA/CFRA criteria. The types of family members covered by the law includes a:
A. Child of any age*, i.e., biological child, adopted child, foster child, stepchild, legal ward, or a child for which the employee stands in loco parentis and grandchild.
B. Parent, i.e., biological parent, adoptive parent, foster parent, stepparent, or legal guardian.
C. Spouse, registered domestic partner, grandparent, or sibling.
Employees are entitled to take accrued sick time off from work in order to:
A. Seek diagnosis, care, or treatment for an existing health condition of an employee’s family member, and;
B. Support a family member who was the victim of domestic violence, sexual assault, and/or stalking.
The City will not retaliate against any employee taking time off for proper use of kin care leave.
As with all sick leaves, the City may request medical evidence of the illness or reason for taking Kin Care leave. The employee is responsible for providing requested documentation in a timely manner and also for providing timely notice to their supervisor of the need to take such leave.
Section 14.13: Leave of Absence Without Pay
Leave of absence without pay above that which is mandated by State and Federal Law may be granted in cases of emergency or where such absence would not be contrary to the best interests of the City. Such leave so granted is not a right but an authorized privilege. The Personnel Officer is authorized to extend leave without pay up to three (3) months. The City Council may grant up to an additional six (6) months based on extraordinary circumstances. Such authorization is solely at the discretion of the Personnel Officer and City Council. No vacation, sick leave, or any other paid benefit including, the City’s DOC program and PERS contributions, shall be accrued or used during such leave.
Section 14.14: Military Leave
An employee who is a member of the Army, Navy, Air Force, Marine Corps, Coast Guard and the Reserves for each of those branches, Army National Guard, Air National Guard, commissioned corps of the Public Health Service, and any other category of people designated by the president in time of war or national emergency, shall be allowed leave in accordance with the provisions of law governing such leaves. The City shall follow all governing laws in effect at the time of an employee’s request for Military Leave. Ref:
The Uniformed Services Employment and Reemployment Rights Act of 1994, (USSERA) The USSERA requires employees to provide their employers with advance notice of military service, with some exceptions. Notice may be either written or oral. It may be provided by the employee or by an appropriate officer of the branch of the military in which the employee will be serving.
The employee taking Military Leave should contact delegated Human Resources Staff for more information.
USSERA will be followed by the City for all employees who have been absent from a position of employment because of service in the uniformed services. The law guarantees an employee returning from military service or training the right to be reemployed at their former job (or as nearly comparable a job as possible) with the same benefits.
Section 14.15: Organ and Bone Marrow Donor Leave
Employees who are donors for organ or bone marrow may take paid time off as follows:
A. Up to thirty (30) workdays of leave in a one-year period for the purpose of donating an organ to another person.
B. Up to five (5) workdays of leave in a one-year period for the purpose of donating bone marrow to another person. The one-year period is calculated from the date the employee’s leave begins.
During the leave for organ/bone marrow donors, the City will continue to provide for any group health plan benefits the employee was enrolled in prior to the leave of absence.
Employees who wish to take a leave of absence to donate bone marrow or an organ will be expected to provide documentation that the employee is an organ or bone marrow donor and that there is a medical necessity for the donation of the organ or bone marrow.
The City requires that employees taking leave for:
A. Organ donation use two (2) weeks of accrued but unused sick, vacation and/or floating holiday leave.
B. Bone marrow donation use five (5) days of accrued but unused sick and/or vacation leave.
Once a donor has exhausted the required paid leave, the employee will be paid for the remaining leave of absence, if additional leave is needed, up to the maximum allowed by law.
Leave taken for the purpose of organ or bone marrow donation is not leave for the purpose of Family Medical Leave or under state law, the California Family Rights Act (CFRA).
Section 14.16: Pregnancy Disability Leave
Pregnancy disability leave shall be granted without pay to eligible employees pursuant to the Fair Employment and Housing Act (FEHA). Pregnancy disability leave will be allowed for a period of time not exceeding four (4) months. An employee requesting pregnancy disability leave shall provide delegated Human Resources Staff with certification from her health care provider stating the anticipated delivery date and estimated dates and duration of the disability. If there is a change in diagnosis, and the dates are either accelerated or delayed, notification from the health care provider shall be required. An employee may be eligible for long-term disability coverage during a pregnancy leave. Complete details are available from the delegated Human Resources Staff.
Any leave qualifying for both federal FMLA leave and leave under the state FEHA shall be counted against the employee's entitlement under both laws. This means that the employee is entitled to a single four (4) month period of leave, not a total of eight (8) months of pregnancy disability leave.
Employees who are absent up to four (4) months for a pregnancy disability may also be absent up to an additional twelve (12) weeks to care for their newborn child under the California Family Rights Leave Act (CFRA). The City’s obligation to pay for health insurance is limited to twelve (12) weeks over a twelve (12)-month period for both pregnancy disability leave and leave to bond with her newborn. If employees are absent beyond their pregnancy disability period to care for their newborn child, they are required to first use all accrued paid leave.
A. Use of Leave While on Pregnancy Disability Leave
Employees are required to use accrued sick leave, management leave, compensatory time, or any combination of accrued paid leave during the duration of their pregnancy disability leave. The employee, at her option, may also use any accrued vacation leave.
An employee who takes a pregnancy disability leave shall be eligible for reinstatement to the former position at her former rate of pay. However, if the same position is no longer available due to business necessity, the City may instead offer a job that is comparable in terms of pay, location and job content.
B. Return to Work - Physician’s Statement
The City reserves the right to require an employee returning from a pregnancy disability leave to provide a physician’s statement that certifies the employee’s fitness for duty.
Section 14.17: Sick Leave
Full-time at-will employees shall accrue sick leave at the rate of eight (8) hours per month, for up to ninetysix (96) hours per year, in Sick Leave Bank A.
A. Maximum Accumulation
1. Sick Leave Bank A
A maximum of five hundred (500) hours of sick leave may be accumulated in Sick Leave Bank A. Hours accumulated in Sick Leave Bank A are for the purpose of use in accordance with subsection B or subsection C below.
2. Sick Leave Bank B
Sick leave hours accrued in excess of five hundred (500) hours shall be placed in Sick Leave Bank B. There shall be no maximum accumulation limit on sick leave in Sick Leave Bank B. Sick Leave Bank B may only be used for the purpose of conversion to retirement service credit in accordance with subsection D below. There shall be no cash value to Sick Leave Bank B. An employee shall no longer be able to use hours, in accordance with subsection B below, once they have been deposited into Sick Leave Bank B.
B. Use of Sick Leave
Sick leave may be applied to:
1. An absence caused by illness or injury to an employee.
2. Medical and dental office appointments for examination or treatment when absence during working hours for this purpose is authorized, preferably in advance, by the department head.
3. Absence due to exposure to a contagious disease when quarantine is imposed by health authorities or when it is determined by a licensed physician that the presence of the employee on duty would endanger the health of others.
4. To attend to a qualified family member or designated person.
5. Any other reason as permitted by law
C. Payment of Accumulated Sick Leave
On December 1st of each year, and/or upon retirement with five (5) or more years of City service, an employee may elect to cash-out up to one hundred (100) hours of sick leave from Sick Leave Bank A, which has accumulated in excess of three hundred (300) hours. Payment shall be made on December 16th, or in the case of retirement with the final check issued to the employee, at the rate of one-half (½) of the employee’s regular rate of pay at the time of the payment.
No payment or retirement service credit shall be made for accumulated, but unused, sick leave from Sick Leave Bank A or B upon separation from City service, excluding retirement.
D. Conversion of Sick Leave to Retirement Service Credit Using the Credit for Unused Sick Leave (Government Code§ 20965), upon retirement, an employee may be able to convert accumulated, but unused, sick leave in Sick Leave Bank A and/or B to additional service credit.
E. Doctor’s Certificate
The department head may request that the employee submit a doctor’s certificate for unscheduled absences due to illness of duration in excess of three (3) or more consecutive days.
F. Use of Sick Leave During Introductory Period
Staff are strongly encouraged to refrain from taking sick leave unless such leave is absolutely essential during the first six months of City full-time employment as employees are expected to be at work as much as possible. Sick leave accrued for the initial six months of employment may be used after that period has been completed.
G. Sick Leave for Part-Time Employees
Part-time employees accrue sick leave pursuant to California law.
All part-time employees can use accrued sick leave for themselves for preventative care (such as physical exams) or care of an existing health condition. Part-time employees may use sick leave for the employee’s own health condition or preventative care or for that of a qualified family member or to obtain relief or services related to being a victim of domestic violence, sexual assault, or stalking.
Section 14.18: Voting Leave
If an employee does not have sufficient time outside of working hours to vote in an official state-sanctioned election, the employee may take off enough working time to vote. An employee will be allowed a maximum of two hours of time off without loss of pay. Such time off shall be taken at the beginning or end of the regular working shift, whichever allows for more free time and the time taken off shall be combined with
the voting time available outside of working hours to a maximum of two (2) hours combined. When possible, an employee requesting time off to vote shall give their supervisor at least two (2) days’ notice.
Section 14.19: Various Other Leaves of Absence
In compliance with the California Labor Code, the City offers the following leaves:
A. Leave for Drug and Alcohol Treatment
B. Leave for Literacy Assistance
C. Crime Victim’s Leave
For more information on the above leaves, inquire with delegated Human Resources Staff.
Section 14.20: Workers’ Compensation Leave
All City employees are covered by the City’s Workers’ Compensation Insurance policy, providing temporary disability benefits for qualified work-incurred injuries or illnesses in accordance with State Workers’ Compensation Laws and the provisions of the City’s Workers’ Compensation Insurance Plan.
The laws provide that all eligible employees shall be entitled to receive temporary disability wage replacement payments in the event of a qualified work-incurred injury or illness. Eligibility is determined solely by the insurance provider. If eligible, in addition to disability payments, necessary hospital, medical, and surgical expenses may be covered under the policy, with payment being made directly to the hospital or physician. The City is responsible only for all the necessary reporting paperwork.
A. Reporting Accidents and Injuries
An employee who is injured or becomes ill in the course of employment must immediately report the incident to the employee's supervisor and the Personnel Officer. The supervisor is responsible for submitting, within 24 hours of the incident, a statement giving all details of the incident and signed by the employee. An employee who fails to promptly report a work-incurred injury or illness to their supervisor and delegated Human Resources Staff may be subject to discipline.
B. Salary Continuation Benefits
An employee eligible for temporary disability payments under the Workers’ Compensation laws will receive salary continuation payments for related lost time at the applicable workers’ compensation rate, according to Workers’ compensation rules.
C. Salary Continuation Integration with Accrued General Leave Employees receiving approved temporary disability payments under the Workers’ Compensation laws may elect to use accrued vacation leave, sick leave, management leave, compensatory leave, or any combination of accrued leave in excess of the Workers’ Compensation benefit in order to maintain their regular income level. Under such circumstances, employees shall use sufficient leave to allow them to be paid the difference between their full salary and the temporary disability payments received, in order to maintain the regular net pay received in the period before the injury. Accrued leave hours shall be charged to the extent of wages paid by the City.
D. Salary Continuation and Benefit Discontinuance After On-the-Job Disability City employees who are permanently disabled by an on-the-job injury or illness, and no longer covered by Workers’ Compensation benefits, may use accrued vacation leave, sick leave, management leave, compensatory leave, or any combination of accrued leave to continue wage payment. When all accrued leave has been exhausted, the disabled employee is no longer entitled to wage and benefit continuation as allowed by state and federal laws. The employee may also continue to receive health and welfare benefits during the period of paid disability. An employee on unpaid leave who wishes to continue health insurance coverage may do so at their expense at the City’s group rates, in accordance with COBRA provisions.
E. Anniversary Date Impacted by Workers’ Compensation Leave Only a regular employee who is absent from work as the result of a qualified work-incurred injury or illness shall retain the normal performance evaluation date and general leave accrual date. An employee who has not completed their introductory period is ineligible for certification of regular status during a work-incurred injury or illness leave and the date for completion of the introduction period will be extended to reflect the amount of time absent.
F. Placement After On-the-Job Disability
The City will make a reasonable attempt, in accordance with federal and state law, to place employees in positions for which they qualify when they become disabled by an on-the-job injury or illness.
G. Dismissal After On-the-Job Disability
Unless otherwise prohibited by law, if no vacant or suitable positions are available the disabled employee may be dismissed after the treating physician’s finding of “permanent and stationary” disability is issued. In such cases, the City’s review and appeal procedures shall apply.
CHAPTER 15: HEALTH AND WELFARE BENEFITS
The information contained in this section is intended to provide an overview of the City’s group health and welfare insurance benefits. To the extent that this information is inconsistent with the provider contract on file with the delegated Human Resources Staff, the provider contract is the controlling document.
The City provides group health and welfare insurance benefits to eligible employees. Delegated Human Resources Staff shall maintain records of the terms and conditions of health and welfare benefit contracts, benefit levels, and administration procedures. Terms, conditions, benefit levels and administration requirements may change.
Section 15.1: Eligible Employees
All introductory, at-will, and temporary full-time employees are eligible for the health and welfare benefits described in this section. Part-time employees are not eligible for health and welfare benefits but are covered by the City’s workers’ compensation insurance and other benefits mandated by federal and state law.
Section 15.2: Commencement of Benefits
With the exception of workers’ compensation insurance coverage, which begins on the employee’s first day of work, the benefits described in this section shall begin on the first day of the month after commencement of employment.
Section 15.3: Medical Insurance
The City provides eligible employees and their spouse and dependents, with a choice of qualified medical insurance providers as well as the option to waive the City’s medical insurance coverage if covered under another existing plan.
The City shall provide medical group coverage through CalPERS and employees may choose from any of the regionally offered health plans.
For current premium coverage rate information, please see delegated Human Resources Staff.
Should an employee choose a plan with a higher premium than the City covers, the difference between the premiums shall be paid by the employee via payroll deductions from the employee’s wages on a monthly basis.
The City shall not pay for any increases in deductibles, co-payments, maximum out-of-pocket expenses, costs of prescriptions, etc., that are the result of changes in the individual plans by CalPERS.
A. Medical Waiver Option
Employees who provide proof of adequate comparable group medical coverage from another source may opt to waive enrollment in a City sponsored health plan and instead receive cash in lieu of the City’s coverage. The cash shall be added to the employee’s taxable compensation. An election to reenroll in a City medical coverage plan can occur only with the permission of the insurance provider.
Section 15.4: Dental/Optical Care Benefits
The City shall administer a self-insured Dental/Optical care program, to be known as “DOC.” The Dental/Optical/Audio Care (DOC) Program is a City administered, self-insured program.
All full-time employees, who are members or annuitants of PERS shall be and remain eligible for DOC, except that there shall be no options of conversion or continuation of benefits upon discharge or termination other than retirement, nor shall any claims be processed or paid after such events, regardless of when incurred.
For current City contribution rates to the DOC Plan for the reimbursement of dental, orthodontic, audio and optical expenses per fiscal year for each employee, please see delegated Human Resources Staff. If the employee is unable to use any amount due to circumstances beyond their control, the amount will carry over for 6 months after the end of the cause for the delay, with City Council approval.
Employee claims shall be processed and paid based on invoices and/or paid receipts through a third-party administrator.
Section 15.5: Life Insurance
Each full-time employee shall be provided seventy-five thousand dollars ($75,000) in term life insurance at no cost to the employee. The City shall pay all required premiums.
Section 15.6: Short-Term/Long-Term Disability Insurance The City shall provide Short-Term (STD) and Long-Term Disability (LTD) coverage to each full-time employee. The purpose of STD and LTD insurance is to provide employees with a portion of their normal income when an injury or illness occurs on or off the job that prevents them from working for more than thirty (30) calendar days.
A. Benefits shall be payable to eligible employees after a thirty (30) day calendar year waiting period; B. Benefits shall be sixty-six and two-thirds (66⅔%) of the employee’s base monthly salary, not to exceed six thousand dollars ($6,000) per month; and
C. Benefits shall continue until age 65.
The City shall pay the premium for the short-term and long-term disability plans. STD and LTD benefits shall be governed by the terms of the short-term and long-term disability insurance policy between the City and the insurance company providing the short-term and long-term disability insurance to the City.
Section 15.7: Use of Leave While on Disability
Disability related to pregnancies is also covered under the LTD plan. Benefits generally begin following a 28-day “elimination period”. Employees may use accrued vacation leave, management leave, compensatory leave, or any combination of accrued leave during the elimination period and may also use such leave to supplement the LTD wage replacement payments. If applicable, Workers Compensation wage replacement benefits may also be integrated with LTD benefits.
Section 15.8: COBRA
The Consolidated Omnibus Budget Reconciliation Act of 1985 requires the City to offer employees and their families an opportunity for a temporary extension of health coverage upon separation of employment.
The specific provisions and restrictions of the Act are available from delegated Human Resources Staff.
Section 15.9: Medicare Benefits
The City participates in the federal Medicare system, in accordance with the law, on behalf of all employees.
CHAPTER 16: RETIREMENT BENEFITS
All full-time employees are provided with retirement benefits through the City’s retirement program in lieu of the Social Security retirement system. The City’s retirement benefits consist of retirement benefits through the California Public Employees’ Retirement System (CalPERS) and voluntary 457(b) plans.
Details regarding membership and benefits are available by contacting delegated Human Resources Staff.
Part-time employees are not covered by the City’s retirement plan but are required to contribute to the City’s designated part-time retirement program in lieu of payments to the Social Security retirement system.
Section 16.1: CalPERS Retirement Plan Benefits
A. CalPERS Tier I and Tier II
There are two (2) tiers of defined benefit retirement plans based on the employee’s date of hire and/or member status with CalPERS as determined by the Public Employees’ Pension Reform Act of 2013 (“PEPRA”).
Each retirement plan tier also defines the retirement formula, final compensation calculation, and employee contribution/cost sharing as follows:
1. Tier I: Employees Hired prior to January 1, 2013, and “Classic Members” a. Employees hired prior to January 1, 2013, or who are “classic members” of CalPERS. b. The retirement formula is 2.5% at 55 years of age.
c. Final compensation is calculated as the highest pensionable compensation earned during a period of twelve (12) consecutive months.
d. Effective the first full pay period following January 1, 2020, employees in Tier I shall contribute an additional one percent (1%) – for a total of eight percent (8%) – of compensation towards the employee’s cost of their CalPERS retirement plan. e. The City shall pay the full employer’s cost and any unfunded liability.
2. Tier II: Employees Hired on or after January 1, 2013, and “New Members” a. Employees hired on or after January 1, 2013, or who are “new members” of CalPERS. b. The retirement formula is 2% at 62 years of age.
c. Final compensation is calculated as the highest average pensionable compensation earned during a period of thirty-six (36) consecutive months.
d. Employees in Tier II shall participate in cost sharing by paying fifty percent (50%) of the normal costs of their CalPERS retirement plan, as determined by CalPERS each year. The City shall pay the remaining fifty percent (50%) of the normal costs and all other costs required by CalPERS.
B. Optional Retirement Plan Benefits
The City’s contract with CalPERS provides the following additional optional benefits to eligible employees:
1. Annual Cost-of-Living Allowance
The maximum Annual Cost-of-Living Allowance Increase (Government Code§ 21335) of five percent (5%) during retirement.
2. Pre-Retirement Death Benefit
This benefit allows the surviving spouse or domestic partner of a deceased member, who was eligible to retire at the time of death, the option to receive a Pre-Retirement Option 2W Death Benefit (Government Code§ 21548) in lieu of the lump sum Basic Death Benefit.
3. Survivor Allowance
Post-Retirement Survivor Allowance (Government Code§ 21624, 21626 & 21628). This benefit provides the allowance to continue for the surviving spouse or domestic partner upon the death of a member after retirement.
The Second Level of 1959 Survivor Benefit (Government Code§ 21574).
4. Military Service Credit
An employee with qualifying military service may purchase, at their own expense, up to four (4) years of Military Service Credit as Public Service (Government Code§ 21024).
5. Credit for Unused Sick Leave
Using the Credit for Unused Sick Leave (Government Code§ 20965), upon retirement, an employee may convert accumulated sick leave to additional service credit.
Section 16.2: Deferred Compensation Plan
The City shall offer a 457 deferred compensation plan to all full-time employees. An employee may make voluntary contributions, up to the legal limit, to their individual plan.
Section 16.3: Retiree Health Benefits
A. Retiree Medical
There are two (2) tiers of retiree medical benefits available based on the employee’s initial date of hire with the City. Each tier also defines any applicable vesting period.
1. Tier A: Employees Hired prior to August 1, 2008
Employees hired prior to August 1, 2008, who retire from City service, will be eligible for health care benefits upon retirement.
Upon retirement, this becomes a vested right for each retiree and the City will continue to pay one hundred percent (100%) of the cost of the health insurance premiums for such retirees and their eligible dependents until death.
2. Tier B: Employees Hired on or after August 1, 2008
Employees hired on or after August 1, 2008, who retire from the City after five (5) or more consecutive years of service with the City, will be eligible for health care benefits upon retirement.
Upon retirement, this becomes a vested right for each retiree and the City will continue to pay the health insurance premiums for such retirees and their dependents until death, based on the following vesting formula adopted by Resolution Number 08-4723:
Years of CalPERS Service Credit Percentage of Employer Contribution 10 or less 50%
11 55%
12 60%
13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20 or more 100%
B. Retiree DOC Plan
Each full-time employee who retires from City service shall be able to continue to participate in the City’s DOC Plan for dental, orthodontic, audio, and optical expenses in the same manner and to the same extent as active employees.
CHAPTER 17: TRAINING AND DEVELOPMENT
Section 17.1: Training Program
Training and other professional development opportunities relating to the improvement of the delivery of City services will be provided to employees depending on available budgeted funds, employee performance, and department staffing needs, as determined in the discretion of the department head and the Personnel Officer. Such training programs may include lecture courses, demonstrations, assignment of reading matter, or other methods as may be deemed appropriate for the purpose of improving the on-thejob effectiveness, skills and knowledge of City employees.
The Personnel Officer or department head may require an employee to attend specific training as appropriate.
Section 17.2: Attending Conferences, Seminars and Workshops Personnel Officer approval is required prior to registering for any training program, outside conference, seminar, or workshop for which City funds are required or which will occur during regular working hours, or both.
Section 17.3: Expense Reimbursement
In order to receive reimbursement for eligible personal expenses after attendance at a training program, the employee shall complete a reimbursement form, pursuant to the Reimbursable Expenses Policy which is included in the City’s Administrative Policy Manual. The form will identify expenses eligible, receipts necessary, and methods of reimbursement calculation.
Section 17.4: Professional Associations and Technical Groups The Personnel Officer may approve payment for membership in craft, trade or other professional organizations for an employee. The employee shall provide evidence of active participation to justify continued membership payment. The City may reimburse the costs of attendance at professional association meetings and workshops. With prior approval, the City may allow the employee to attend the workshop on City time.
Section 17.5: Education Reimbursement Policy
Education reimbursement is defined as an off-duty instruction that will be mutually and immediately beneficial to the employee and the City. Employees shall not be entitled to overtime or compensatory time off for participating in such voluntary training or off-duty instruction.
Prior to enrolling in a class for training, an employee wishing reimbursement for their eligible expenses shall obtain the approval of the Personnel Officer as to course content and its relationship to the employee’s employment with the City, as well as the recommendation of the Department Head. This approval is at the sole discretion of the Personnel Officer.
Employees who expect to apply for reimbursement must submit a Request for Education Reimbursement Application Form to their Department Director and receive approval as to job relatedness. The form is then submitted to the Personnel Officer for approval two weeks prior to enrollment in the class. The City reserves the right to investigate any school and approve or disapprove it for reimbursement if such action appears warranted.
Education reimbursement may be considered taxable income in some instances. The City will report Education Reimbursement payments to the Internal Revenue Service in keeping with current tax regulations.
A. Eligibility
Employees must:
1. Be on an active pay status during the entire duration of the course. Employees on any paid or unpaid leave of absence, including, but not limited to disability leave, medical leave, and/or worker’s compensation leave, are not eligible for the program;
2. Perform their job in a successful manner and;
3. An applicant who is eligible for full reimbursement or assistance from any other organization, association, or governmental agency is not eligible for tuition reimbursement under the City’s program.
4. If an applicant is eligible for veteran’s assistance benefits, but cannot, however, collect for a particular course/program (e.g. fire command school), application for reimbursement will be considered if a grade of “C” or better is received, and the applicant is not doubly compensated.
B. Repayment
Education reimbursement shall be repaid to the City should the employee separate from City service within one (1) year of receiving such reimbursement.
C. Eligible Expenses
Employees attending accredited community colleges, universities, and trade schools for the purpose of obtaining a higher education degree, certification or licensure may apply for reimbursement of tuition, books, course material fees, tests, student fees and parking.
D. Maximum Reimbursement
Reimbursement is capped each calendar year at the tuition rate of the California State University (CSU) system for up to four (4) terms of enrollment each calendar year.
E. Eligibility for Reimbursement
Reimbursement is contingent upon the successful completion of the course. Successful completion means a grade of “C” or better for undergraduate courses, a grade of “B” or better for graduate courses, or a certificate of completion for technical/vocational courses.
The employee shall submit a copy of the official transcript or certificate of completion along with all receipts to delegated Human Resources Staff.
All claims for tuition reimbursement require prior written approval and are subject to verification and approval by the Personnel Officer.
Example: Employee attends CSU Los Angeles for a term and completes two (3 unit) undergraduate courses with a grade of “C” or better. The tuition reimbursement would be calculated as follows:
Example Tuition Reimbursement
CSU Tuition $ 3,174.00 (0-6 units)
Required Student Fees $ 171.00
Parking $ 90.00
Books and Course Material Fees $ 600.00
Total: $ 4,035.00
Section 17.6: Recognition in Training and Professional Development Records of participation in and successful completion of training and educational programs shall be maintained in the employee’s personnel file and may be considered when employee performance evaluations are conducted. Such information may also play a role in promotional decisions.
CHAPTER 18: SAFETY AT WORK
Section 18.1: Personnel Officer Responsibilities
The Personnel Officer will oversee and maintain records of the City’s system for communicating with employees on health and safety matters. The Personnel Officer may establish and enforce safety rules and training and employee recognition programs to help ensure that employees comply with safe and healthy work practices. The Personnel Officer may also conduct periodic inspections to identify and evaluate unsafe or hazardous conditions and work practices.
Section 18.2: Employee Responsibilities
Each employee of the City is responsible for identifying workplace hazards and unsafe conditions. The employee shall immediately report any such hazards or unsafe conditions to the supervisor, department head, delegated Human Resources Staff, or Personnel Officer. Retaliation against an employee for reporting a workplace hazard is prohibited.
Employees are required to observe all City rules and instructions, both verbal and written, relating to the safe performance of their work. Failure to comply with any safety rule or instruction may be grounds for disciplinary action, up to and including termination.
Section 18.3:Injury & Illness Prevention Program
The City is committed to the goal of providing a safe workplace, in accordance with state and federal law and has established a Written Injury & Illness Prevention Program (“IIPP”). General Industry Safety Orders Section 3203 requires all employers to develop and implement an effective injury and illness prevention program. Specific elements of a safety program are required to be included in the City’s program.
The Director of Administrative Services is responsible for administering the City’s Injury and Illness Prevention Program through Management and Supervisory personnel within the City’s departments.
Management and/or Supervisory personnel will be directly responsible for implementing and maintaining the IIPP for the safety and welfare of City employees in their work areas. All employees, including Managers and Supervisors, are responsible for complying with safe and healthful work practice.
A. Employee Safety Responsibilities
1. Become familiar and comply with the IIPP and specific work procedures or rules as they apply to their work activity.
2. Attend training sessions as scheduled.
3. Know the job and always apply safe work practices.
4. Recognize the hazards of the job and take precautions to ensure the safety of themselves and others.
5. Immediately advise their supervisor if the working conditions, tools, or equipment are unsafe.
6. Actively participate and cooperate in the overall safety program.
7. Use all personal protective equipment as required.
8. Comply with all safety instructions from supervisors.
9. Obey all health and safety warning signs and standards.
10. Immediately report all accidents (vehicular or personal) regardless of severity to the supervisor.
11. Do not jump from truck beds, platforms, fences, or other elevated places.
12. Do not take shortcuts in or over dangerous places.
13. Pay strict attention to work and do not participate in practical jokes or horseplay.
14. Do not wear loose clothing and jewelry while working on or near equipment and machines.
B. Supervisor Safety Responsibilities
1. Become familiar and comply with the IIPP and specific work procedures or rules as they apply to their area of authority.
2. Attend training sessions as scheduled.
3. Ensure that employees and subcontractors under their direction are aware of and comply with the IIPP policy and specific work procedures or rules as they apply.
4. Discipline employees, per the City’s disciplinary action policy, for violations of the IIPP and specific work procedures or rules as they apply.
5. Investigate accidents and new miss incidents in a timely manner, including documenting all aspects of the incident, identifying the cause, and implementing the corrective actions to prevent reoccurrence.
6. Correct any unsafe conditions or work practices observed in a timely manner.
C. Managerial Safety Responsibility
1. Become familiar and comply with the IIPP and specific work procedures or rules as they apply to their area of authority.
2. Attend training sessions as scheduled.
3. Ensure that employees and contractors are aware of and comply with the IIPP and specific work procedures or rules and Cal/OSHA regulations.
4. Discipline employees, per the City’s disciplinary action policy, for violations of the IIPP and specific work procedures or rules as they apply.
5. Review accident investigations in a timely manner and ensure that all aspects of the incident are documented and implement corrective actions to prevent reoccurrence.
6. Correct in a timely manner any unsafe conditions or work practices observed.
D. Safety Program Communication
All Managers and Supervisors are responsible for communicating with all their employees about occupational safety and health in a form readily understandable by all employees. Our communication system encourages all City employees to inform their Managers and Supervisors about workplace hazards without the fear of reprisal.
1. Initial Training
The IIPP will be included as an element of the new employee orientation including a discussion of safety and health policies and procedures.
2. Safety Meetings
Safety meetings will be conducted on a monthly basis at each facility. All meetings will include information on the following subjects as applicable:
a. Review of IIPP practices, policies, or procedures
b. On-the-job safety information
c. Feedback from employees on hazards, safety suggestions, or concerns d. Review of previous accidents, causes, and corrective actions e. Recognition for compliance, good safety practices or attitude Safety meetings are required by Cal/OSHA in order to successfully communicate important information to employees, as well as promote safety awareness. The meetings will be documented, and information will be discussed during regularly scheduled Staff meetings. Safety meetings may be held more frequently as deemed necessary by the creation of hazards or occurrence of injuries and/or illness.
3. Employee Suggestions
Employees will be afforded an opportunity to make safety suggestions and/or express their concerns. This opportunity will be by means of an employee safety suggestion. Employee suggestions may be made anonymously but, in any case, no employee shall be disciplined, demoted or otherwise discriminated against for making a suggestion. Response to suggestions will be documented and the employee notified as to the outcome. Anonymous suggestions will be considered as seriously as non-anonymous suggestions; responses shall also be documented and posted for all employees to review.
E. Identification, Evaluation, and Prevention of Occupational Safety and Health Hazards Monthly safety inspections will be conducted by a team of selected department members (Director of Administrative Services, Public Works staff member, and/or Management Assistant) to identify and evaluate workplace hazards in the following areas:
1. City facilities
2. When new substances, processes, procedures, or equipment, which present potential new hazards are introduced into the workplace
3. When new, previously unidentified hazards are recognized
4. When occupational injuries and illnesses occur
5. Whenever workplace conditions warrant an inspection
F. Accident/Exposure Investigations
Employees shall report all accidents, industrial injuries, illnesses or incidents (including near miss incidents) to their manager and/or supervisor immediately.
The investigation shall include interviewing injured workers and witnesses, examining the workplace for factors associated with the accident/exposure, determining the cause of the accident/exposure from reoccurring, and recording the findings and action taken.
G. Hazard Correction
Unsafe or unhealthy work conditions, practices or procedures shall be corrected and abated as soon as possible or remove employees from the hazard. Hazards shall be corrected according to the following procedures:
1. When observed or discovered; and
2. When an imminent hazard exists which cannot be immediately corrected or abated without endangering employee(s) and/or property, all employees will be evacuated from the facility to a safe location until the situation is corrected.
H. Safety Training
All employees, including Managers and Supervisors, shall have training and instruction on general and job-specific safety and health practices. Training and instruction is provided:
1. To all new City of La Puente employees;
2. To all City employees, given new job assignments, for which training has not previously been provided;
3. Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;
4. Whenever City supervision is made aware of a new or previously recognized hazard;
5. To Supervisors to familiarize them with the safety and health hazards to which employees under their immediate direction and control may be exposed; and
6. To all employees with respect to hazards specific to each job assignment.
General workplace safety and health practices include, but are not limited to, the following:
1. Implementation and maintenance of the IIPP.
2. Emergency action and fire prevention plan.
3. Provisions for medical services and first aid including emergency procedures.
4. Prevention of musculoskeletal disorders, including proper lifting techniques.
5. Proper housekeeping, such as keeping stairways and aisles clear, work areas neat and orderly, and promptly cleaning up spills.
6. Prohibiting horseplay, scuffling, or other acts that tend to adversely influence safety.
7. Proper storage to prevent stacking goods in an unstable manner and storing goods against doors.
8. Proper reporting of hazards and accidents to supervisors.
9. Hazard communication, including employee awareness of potential chemical hazards, and proper labeling of containers.
10. Proper storage and handling of toxic and hazardous substances including prohibiting eating or storing food and beverages in areas where they can become contaminated.
I. Recordkeeping
The City of La Puente is recognized as a Category 1 employer having twenty or more employees and is taking the following steps in implementing and maintaining the City's IIPP:
1. Records of hazard assessment inspections, including the person(s) conducting the inspection, the unsafe conditions and work practices that have been identified and the action taken to correct the identified unsafe condition and work practices, are recorded on a hazard assessment and correction form.
2. Documentation of safety and health training for each employee, including the employee's name or other identifier, training dates, type(s) of training, and training providers, are recorded on an employee training and instruction form.
3. Inspection and training documentation will be maintained for one year, except for training records of employees who have worked for less than one year which are provided to the employee upon termination of employment.
J. Reporting Of Hazards/Unsafe Conditions
All employees shall immediately report all workplace hazards to their Supervisor and the following staff member at their respective facility:
CITY HALL
Director of Administrative Services
15900 E. Main St.
La Puente, CA 91744
Phone: ( 626) 855-1509
SENIOR CENTER
Community Services Coordinator
16001 Main St.
La Puente, CA 91744
Phone: (626) 855-1570
COMMUNITY CENTER/YLAC
Director of Community Services
501 N. Glendora Ave.
La Puente, CA 91744
Phone: (626) 855-1534
MAINTENANCE YARD
Maintenance Superintendent
523 N. Glendora Ave.
La Puente, CA 91744
Phone: (626) 855-1568
Section 18.4: Inclement Weather Gear
Upon hire and each October, the City will provide an inclement weather uniform jacket for use by the Maintenance Division and Recreation Department personnel.
Section 18.5: Safety Boots
Upon proof of purchase, Maintenance Division personnel shall be reimbursed up to two hundred dollars ($200.00) per fiscal year for the cost of steel-toed work boots.
CHAPTER 19: SECURITY AND PRIVACY
Section 19.1: Personnel Files
The City maintains one official personnel file for each employee, which is the sole property of the City.
The City may also maintain a separate, confidential medical file when individual employee circumstances arise, which involve the receipt of medical records. Delegated Human Resources Staff in accordance with state and federal guidelines shall maintain all confidential files and records related to employment with the City.
Section 19.2: Access to Personnel Files
An employee shall have the right to view the employee's personnel files in the presence of the Personnel Officer. An employee may, with advance notice of at least one week, have copies of items in the file that have been signed by the employee.
Section 19.3: Updating Personnel Files
The employee shall notify delegated Human Resources Staff of changes in name, address, telephone number, driver’s license, number of dependents, marital status, beneficiary designation, education certificates, or any other pertinent information within 10 business days of the event causing the change.
Section 19.4: Outside Inquiries
When confidential information about a City employee is requested by anyone other than the employee, the City will verify position(s), salary, and employment dates only. Any other information, including address and phone numbers, will be released only with prior written authorization from the employee or by court order. All reference inquiries regarding City employees shall be referred to the Personnel Officer.
Section 19.5: Inspection of City Property
The City reserves the right, at all times, and with or without prior notice, to inspect and search any and all City property, if there is reasonable cause, to determine if misuse of City property has occurred and to promote safety in the workplace in compliance with state and federal laws. Such inspections may be conducted during or after business hours. Whenever possible, an inspection shall be conducted in the presence of the employee, with due regard for the employee's privacy rights.
CHAPTER 20: BUSINESS ETHICS AND CONFLICT OF
INTEREST
It is the policy of the City to conduct business in accordance with the letter and the spirit of the law and in conformity with ethical standards.
Conflict of interest describes any circumstance that could cast doubt on an employee’s ability to act with total objectivity with regard to the interests of the City. The City has developed the following policies in an effort to limit the possibility of such conflicts arising.
Employees must not take any action on behalf of the City that violates any law or regulation. Employees must adhere to high moral and ethical standards in the conduct of business. Employees may not engage in activity that results in a conflict of interest with the City or that reflects unfavorably on its integrity.
Employees violating these standards are subject to disciplinary action, up to and including termination of employment.
In situations and on issues involving ethical or moral judgments, employees may sometimes have difficulty determining the correct course of action. In such situations, employees are urged to discuss the matter with the Personnel Officer or delegated Human Resources Staff.
Certain management employees are subject to the City’s Conflict of Interest Code disclosure requirements.
During the employee’s workday, they are expected to devote their full time in the performance of their assigned duties as a City employee.
An employee shall not engage in any employment, activity or enterprise that is inconsistent, incompatible or in conflict with their duties, functions or responsibilities as a City employee, nor shall they engage in any outside activity which will directly or indirectly contribute to the lessening of their effectiveness as a City employee.
Section 20.1: Employee Organization
No employee shall engage in any type of activity relating to an employee organization during such time an employee is on duty, except as expressly provided in these rules and regulations.
Section 20.2: Election Campaign Activities
No employee shall engage in any type of activity relating to election campaign activities during such time an employee is on duty.
Section 20.3: Political Activities
All City employees are prohibited from using their official position with the City in an effort to influence the outcome of a political campaign or ballot measure; engaging in political activity during work hours or while in City uniform; using City facilities or materials for any political campaign or ballot measure.
Section 20.4: Determination of Inconsistent Activities
In making a determination as to the consistency or inconsistency of outside activities, the appointing authority shall consider, among other pertinent factors, whether the activity:
A. Receipt of Money
Involves receipt or acceptance by the employee of any money or other consideration from anyone other than the City for the performance of an act which the employee, if not performing such act, would be required or expected to render in the regular course or hours of their City employment or as a part of their duties as City employee; or,
B. Performance of an Act
Involves the performance of an act in other than their capacity as a City employee which act may later be directly or indirectly related to the control, inspection, review, audit or enforcement by such employee or the department by which they are employed; or, C. Efficiency
Involves conditions or facts which would probably directly or indirectly lessen the efficiency of the employee in their regular City employment, or conditions in which there is a substantial danger of injury or illness to the employee; or,
D. Private Gain
Involves the use for private gain or advantage of City time, facilities, equipment and supplies, prestige, influence, or confidential information of one’s City office or employment; or, E. Solicitation of Future Employment
Involves the solicitation of future employment with a business doing business with the City over which the employee has some control or influence in their official capacity at the time of the transaction.
F. Improper Use of City Equipment Prohibited
No City-owned equipment, autos, trucks, instruments, tools, supplies, machine, badge, identification cards, or other items, which are the property of the City shall be used by an employee except upon prior approval of the appointing authority.
No employee shall allow any unauthorized person to rent, borrow or use any of the items mentioned above unless upon prior approval of the appointing authority.
G. Violations and Penalties
Any violation of this provision respecting such outside employment or activity, or improper use of City equipment, shall constitute grounds for disciplinary action including dismissal of a City employee who commits such violation.
Section 20.5: Outside Employment Causing Conflict of Interest No employee shall engage in employment or outside business activity that may constitute a conflict of interest for the employee or the City. Employees shall advise the Personnel Officer in writing before engaging in any employment or business activity other than employment with the City.
While employed by the City, employees are expected to devote their energies to their jobs with the City.
Employees are expected to adhere to high ethical standards and avoid situations that create an actual or potential conflict between the employee’s personal interests and the interests of the City. A conflict of interest exists when the employee’s loyalties or actions are divided between the City’s interests and those of another, such as a competitor or supplier. Both the fact and the appearance of a conflict of interest should be avoided.
At-will full-time employees may not hold an outside salaried or fee-based job without approval of the Personnel Officer, or authorized designee. The Personnel Officer, or authorized designee, may provide written approval of the outside employment, either upon hire by the City or when an employee requests additional employment so long as the outside job will not interfere with the employee providing satisfactory performance of their job responsibilities for the City. Outside employment will present a conflict of interest and be prohibited if it has an actual or potential adverse impact on the City.
No employee shall engage in non-city employment during the employee’s working hours for the City.
An employee who has non-city employment is expressly prohibited from wearing any City uniform, emblem, badge or other employee identification when engaged in non-city employment.
The following types of employment elsewhere are strictly prohibited:
A. Additional employment that conflicts with an employee’s work schedule, duties, and responsibilities at the City;
B. Additional employment that creates a conflict of interest or is incompatible with the employee’s position with the City;
C. Additional employment that impairs or has a detrimental effect on the employee’s work performance with the City;
D. Additional employment that requires the employee to conduct work or related activities on City property during the employee’s working hours or using City facilities and/or equipment; and E. Additional employment that directly or indirectly competes with the business or the interests of the City.
Any employee who wishes to engage in additional employment that may create a real or apparent conflict of interest must submit a written request to delegated Human Resources Staff explaining the details of the additional employment. If the additional employment is authorized, the City assumes no responsibility for it. The City shall not provide workers’ compensation coverage or any other benefit for injuries occurring from or arising out of additional employment. Authorization to engage in additional employment can be revoked at any time.
Section 20.6: Fraud Prevention and Detection
It is the intent of the City to promote consistent organizational behavior by providing guidelines and assigning responsibility for the development of controls and conduct of investigations.
This policy applies to any fraud, or suspected fraud, involving employees, consultants, vendors, contractors, outside agencies, and/or any other parties with a business relationship with the City. This policy also applies to any fraud or suspected fraud involving City officials.
Any investigative activity required will be conducted without regard to the suspected wrongdoer’s length of service, position/title, or relationship to or with the City.
Fraud for the purposes of this policy is defined as the use of one’s position for personal enrichment through the deliberate misuse, theft or misapplication of the City’s resources or assets The types of fraud intended to be covered by this policy include theft or misuse of the City’s assets, including cash, submitting false time cards or invoices, check tampering, forgery or alteration of any official City document; disclosing to third parties, securities activities engaged in or contemplated by the City; misuse of City vehicles, equipment or supplies; offering, giving, receiving or soliciting anything of value to influence a business decision or official act; falsification of the City’s financial statements; and other similar questionable conduct by City officials, City employees, contractors, consultants, vendors, or agents of the City, which put City assets, funds, or property at risk of waste or abuse.
Any employee (including managers) or City official who suspects fraud has, may have, or will occur must report such suspicion(s) immediately to delegated Human Resources Staff. Delegated Human Resources Staff shall in turn immediately notify the Personnel Officer, Director of Administrative Services, and City Attorney. Delegated Human Resources Staff shall coordinate any and all investigations undertaken as a result of such reported fraud, with the Personnel Officer, City Attorney, and any external agencies involved in such investigation(s).
Employees who knowingly make false allegations may be subject to discipline.
Section 20.7: Other Inappropriate Conduct
Suspected improprieties concerning an employee’s moral, ethical, or behavioral conduct which does not appear to fall within this policy should be addressed and resolved by departmental management and delegated Human Resources Staff in accordance with disciplinary procedures as stated in this Comprehensive Personnel Policy handbook.
If there is any question as to whether an action constitutes fraud within the meaning of this policy, please contact delegated Human Resources Staff for guidance.
Section 20.8: Safeguard City Funds
City funds and property may not be used for any unlawful purpose. This prohibition includes, but is not limited to:
A. unlawful political contributions,
B. payments to governmental officials or employees,
C. illegal rebates or refunds and
D. payments or commitments made with the understanding or under circumstances that would indicate that these payments are kickbacks, bribes or to obtain influence.
No unrecorded fund shall be established or maintained for any purpose.
All financial transactions shall be promptly recorded on the books of the City. No false or misleading entry shall be made for any reason. All substantive commitments and agreements must be documented, properly authorized and disclosed to the City Council.
Employees shall not make commitments or agreements beyond what is authorized by the City Council.
This authorization may be in the budget document or by explicit policy or resolution, or minute order.
No payments shall be made with the understanding that any part is to be used for any purpose other than that described by the records supporting the payment.
Section 20.9: Gratuities
Gifts of cash or cash equivalents from any person or entity doing business with the City are never permissible if the amount exceeds $50. An employee may not solicit or directly or indirectly accept any gift, gratuity, cash or check from any person or organization, for either the performance or nonperformance of assigned duties Gifts, favors and entertainment may be given to others at the City’s expense only if they are consistent with accepted business practices and are of such limited value that they cannot be considered as a bribe or pay-off.
Section 20.10: Ethics Expectations
The highest standards of honorable and ethical conduct must be observed in all relationships with other agencies and the public. It is prohibited to make disparaging statements, take any other unfair actions or participate in any activity intended to damage the City, other agencies or the public.
If an employee is asked by another employee or supervisor to:
A. perform any act that appears unlawful,
B. make any unlawful entry on the City’s records or reports, C. omit any entry that should lawfully be made,
D. suppress or hide any information that may result in detriment to the City or be in violation of the law, or disclose information of a confidential nature except when legitimately required, It is that employee’s duty and responsibility to bring the matter to the attention of delegated Human Resources Staff. An employee who files a grievance of this nature will not be retaliated against.
City letterhead/stationery may be used only for City matters and not for personal or non-official correspondence.
Section 20.11: Safeguard Confidential Information
Employees are responsible for safeguarding confidential information obtained during employment. In the course of the work, employees may have access to confidential information regarding the City, its elected officials or fellow employees. It is the employee’s responsibility to protect and in no way reveal any such information, including to any media, unless it is necessary for the employee to do so in the performance of
duties or required by law.
Section 20.12: Conducting Business with Family Members
Written approval from the Personnel Officer is required before an employee may conduct business on behalf of the City with a member of the employee’s family or a business or organization in which the employee or a family member has a significant association or interest.
Section 20.13: Employee Questions
Employees who have questions about whether an activity may constitute a conflict of interest should discuss the matter with the supervisor, department head or the Personnel Officer before becoming involved.
Section 20.14: Investigation Responsibilities
Delegated Human Resources Staff have the primary responsibility for the investigation of all suspected fraudulent acts as defined in this policy. Delegated Human Resources Staff shall coordinate the investigation with the City Attorney. The investigation may be conducted by an independent investigator.
Investigation results will be discussed with the City Attorney, the Personnel Officer and Director of Administrative Services, unless a conflict of interest precludes such discussion. Upon advice of the City Attorney, delegated Human Resources Staff will contact the Los Angeles County District Attorney’s Office and/or the Los Angeles County Sheriff’s Department.
Once the possibility of fraud has arisen, delegated Human Resources Staff shall take steps necessary to preserve relevant evidence, including ensuring that relevant evidence is placed in a secure location, access to the evidence is limited to essential personnel, and electronic data is preserved to prevent intentional or inadvertent destruction.
A. Confidentiality
Delegated Human Resources Staff treats all information received confidentially. An employee or City official who suspects fraudulent activity will notify Human Resources Division immediately and shall not attempt to personally conduct an investigation (see Section 19.15 below).
Investigation results will not be disclosed or discussed with anyone other than those who have a legitimate need to know.
Any reporting person who believes they are being retaliated against for having reported the suspected fraud shall notify delegated Human Resources Staff or their supervisor immediately.
Section 20.15: Reporting Procedures
An employee or City official who discovers or suspects fraudulent activity shall complete a “Fraud Allegation Form,” available by contacting delegated Human Resources Staff. Complete forms and any attachments must be in a sealed envelope marked “Confidential” and e-mailed, mailed, or delivered to the Human Resources Division immediately.
All inquiries concerning the investigation shall be directed to the investigator or the delegated Human Resources Staff.
The reporting individual should be informed of the following:
A. Do not contact the suspected individual in an effort to determine facts or demand restitution.
B. Do not discuss the case, facts, suspicions, or allegations with anyone unless specifically asked to do so by delegated Human Resources Staff.
Any disciplinary actions up to and including termination will be undertaken with disciplinary procedures as stated in this Comprehensive Personnel Policy.
CHAPTER 21: MISCELLANEOUS
Section 21.1: Reimbursement Policy
Employees shall be reimbursed for expenses incurred as a direct result of employment, subject to budgetary appropriation and the approval of the Personnel Officer. Appropriate documentation and timely submittal of requests for reimbursement shall be required of all employees.
Section 21.2: Personal Auto Use
Employees shall receive auto mileage reimbursement only for approved City business in accordance with the established Vehicle and Vehicle Expense Reimbursement Policy, which is included in the Employees’ Policies Manual. Employees shall be required to provide proof of insurance coverage prior to receipt of reimbursement.
Section 21.3: Employee Recognition Program
The Employee Recognition Program is designed to motivate, recognize, and reward employees who exhibit exceptional performance and work ethic and are dedicated to providing the best service to internal and external customers, including the citizens of La Puente.
Employees are selected for recognition by using the criteria provided in the following program outline. The selection is then reviewed by the appropriate Department Head and the Personnel Officer. Once the review is complete, the employee is presented with a certificate and award. Some awards carry different values and are determined below.
A. Eligibility
All full-time employees at all levels of the organization, except for the Part-Time Employee Shout-Out Award and the Part-Time Employee Outstanding Performance Award.
Part-time employees are only eligible for the Part-Time Employee Outstanding Performance Award, the Part-Time Employee Shout-Out Award, and the Employee Service Award.
Elected officials, appointed officials, contractors, and consultants are not eligible.
B. Nominations
Supervisors may nominate subordinate staff, and peers may also nominate each other. Nominations must be sent to the appropriate Department Head who must approve the nomination before it is sent to
the Personnel Officer for final approval. The only awards not subject to nomination are the Civic Leadership Award and the Employee Service Award which is determined based on date of hire.
C. Award Types
1. Spotlight Award
Candidates for this award are recognized for going "above and beyond the call of duty." The award is given in the form of a written commendation to be put in the employee’s Personnel File. This award can be given out as frequently as every City Council Meeting and includes a gift card not to exceed $20 dollars.
2. Award of Excellence
Candidates must have accomplished any of the following:
a. Outstanding public service that is consistently high; b. Consistently superior work standards;
c. Outstanding participation in, or development of, a special program; d. Development of a procedure that has effectively increased efficiency in work operations or customer service.
The Department Head determines the amount of the award, based upon the degree of achievement of the above criteria. The award is given in the form a plaque and may include a gift card ranging from $50 to $100. This award may be given once a year by each department during a City Council Meeting.
3. Civic Leadership Award
Initiated by the Personnel Officer. The nominated candidate is someone who is making a significant and positive impact on advancing the City as an organization and community. This recognition is given in the form of a glass or acrylic award and is given once a year by the Personnel Officer during a City Council meeting. Gift cards can be in the range of $100 to $150.
4. Part-Time Employee Shout-Out Award
Candidates for this award are recognized for going beyond job scope to assist a fellow employee, citizen or customer. The award is given in the form of a commendation to be put in the employee’s Personnel File. This award can be given out as frequently as every City Council Meeting and includes a gift card not to exceed $20 dollars.
5. Part-Time Employee Outstanding Performance Award
Candidates must have accomplished the following:
a. Consistently performs high quality work;
b. Performs extra duties beyond those normally assigned; c. Displays exceptional dependability;
d. Creates a positive work environment.
Supervisors and Department Heads may nominate any part-time employee. This award is given in the form a plaque and may include a gift card ranging from $50 to $100. This award may be given once a year by each department during a City Council Meeting.
6. Employee Service Award (Full-Time and Part-Time)
The following award is given to recognize and express appreciation to employees for their total length of service to the City. Milestones include 5, 10, 15, 20, and 30 plus. Awards will be given in the form of a certificate and memento during a Council Meeting following the employees’ anniversary milestone date.
Section 21.4: Ergonomics Policy
The City believes that reduction of ergonomic risk is instrumental in maintaining an environment of personal safety and well-being for all employees. The City encourages safe and proper work procedures and requires all employees to follow safety instructions and guidelines as found in the City’s Injury, Illness Prevention Policy (IIPP). While the City is committed to supporting the ergonomic needs of its employees and it will make necessary adjustments in a proactive manner to reduce exposure to ergonomic hazards through modifications to equipment and processes and employee training. Employees are expected to take the initiative to inform their supervisor of their specific workplace ergonomic challenges e.g. requirements for more supportive seating, standing work stations, different keyboards, support to lift and move heavy materials, etc.
A. Request Interactive Discussion for Reasonable Accommodations to Obtain Ergonomic Support If an employee feels that they are suffering from a work-related repetitive motion injury (RMI) or other injury or ailment caused by their body’s interaction with the work equipment and/or furniture they are assigned, they must immediately report the situation to their supervisor. The report should be made in writing, although initial verbal reports will also be accepted. Supervisors are responsible for ensuring Ergonomic support, and as appropriate Occupational Health support is provided if employees are experiencing injuries. Worker’s Compensation insurance forms are completed and submitted in a timely manner if employees are injured in the course of their work.
If an employee feels that they are suffering from a work-related RMI or other injury or ailment, they must immediately report in writing such injury or ailment to their supervisor or delegated Human Resources Staff. This may lead to a Workplace Injury report being filed.
B. Reasonable Accommodations
Once an employee makes a request for ergonomic support, the supervisor and employee are expected to engage in interactive discussions, so the appropriate reasonable accommodations can be identified and implemented. The City may engage ergonomic specialists to provide expert advice on the best tools and workstation setup.
Note: Reasonable means effective and economically feasible accommodations.
Appendix A
Conducting Criminal Background Checks and Securing Received Criminal History Information
Note: these activities are normally observed by delegated Human Resources Staff and are conducted during the recruitment process for new employees. The activities are completed before the employee is onboarded.
This is why these activities are included as an Appendix, not a policy that must be observed on an ongoing basis, by most City employees.
To ensure that the interests of the City, its employees and members of the public are protected and to help minimize potential liability, the City Council has passed a resolution authorizing the Personnel Officer to obtain from the Department of Justice summary criminal background information on applicants for employment and volunteer positions.
The City desires to identify those prospective employees and volunteers who have a criminal history so that information about criminal history can be used in employment decisions.
The City wishes to comply with Public Resources Code Section 5164 which requires that the City take reasonable steps to determine if a prospective employee or volunteer has been convicted of any crimes specified in Penal Code Section 11105.
The City shall not consider a person who has been convicted of a felony or misdemeanor involving moral turpitude eligible for employment or to be a volunteer if the felony or misdemeanor is to a crime specified in Section III below as being relevant to the employment in question or in the case of a crime not actually listed it is determined by City Attorney to be substantially similar in nature to those listed that a reasonable person would have had notice that such a crime would bar employment.
A. Authority
California Penal Code Section 11105 allows cities, counties and districts to obtain state summary criminal background information from the Department of Justice if the City Council has given the Personnel Officer authority to obtain such records. The Personnel Officer has such authority pursuant to Resolution No. 05-4458 of the City.
B. Applicability
1. The City shall obtain criminal background information on all prospective full-time and part-time employees and volunteers, including recreation employees and volunteers. The City shall not hire individuals if records show convictions of the following crimes of moral turpitude within ten (10) years of the date of application or after hiring:
Section 68: Asking for or receiving bribes
Section 72: Presentation of fraudulent claims
Section 73, 74: Bribes for appointment to office
Section 187, 189: Murder
Section 209: Kidnapping for ransom, extortion or robbery Section 211: Robbery: taking personal property in possession of someone by force or fear
Section 245: Assault with deadly weapon
Section 261: Rape
Section 451: Arson of structure, forest land or property Section 459: Burglary
Section 484: Theft
Section 503: Embezzlement: fraudulent appropriation of property by a person to whom it has been entrusted
Section 518: Extortion: obtain property by a wrongful use of force or fear or under color of official right
2. In addition to Section 1 above, for positions relating to interaction with minors the following areas shall also be grounds to not hire or for discipline up to and including termination:
a. Violations or attempted violations of Penal Code Sections 220, 261.5, 262, 273a, 273d, or 273.5, 288, or any sex offense listed in Section 290.
b. Any crime described in the California Uniform Controlled Substances Act (Division 10, commencing with Section 11000, of the Health and Safety Code), provided that, except as otherwise provided in subdivision (c), no record of a misdemeanor conviction shall be transmitted to the requester unless the subject of the request has a total of three or more misdemeanor or felony convictions defined in this section within the immediately preceding 10-year period.
c. Any felony or misdemeanor conviction within 10 years of the date of the employer’s request under subdivision (a), for a violation or attempted violation of Chapter 3 of Title 8 of the California Penal Code (commencing with Section 207), Section 211 or 215, wherein it is charged and proved that the defendant personally used a deadly or dangerous weapon, as provided in subdivision (b) of Section 12022, in the commission of that offense, Section 217.1, Chapter 8 of Title 8 of the Penal Code (commencing with Section 236), Chapter 9 (commencing with Section 240), and for a violation of any of the offenses specified in subdivision (c) of Section 667.5, provided that no record of a misdemeanor conviction shall be transmitted to the requester unless the subject of the request has a total of three or more misdemeanor or felony convictions defined in this section within the immediately preceding 10-year period.
d. Any felony or misdemeanor conviction under Penal Code Section 311, et seq., photographic use of children relative to sexual conduct.
3. In addition to those crimes listed in Section 1 above, for positions relating to use of public funds and public records, the following shall also be grounds not to hire or for discipline up to and including termination:
Section 115, 1153: Use of a false or forged public record; alteration of certified copy of public record
Section 424: Embezzlement and falsification of accounts Title 13, Chapter 4: Any violation of forgery and counterfeiting
4. For positions requiring strict public confidence, in addition to Sections 1, 2, and 3 above, any penal code violation which resulted in conviction shall be grounds not to hire and after hiring grounds for discipline up to and including termination.
C. Assignment Responsibility
It is the applicant’s responsibility to report any conviction or arrest pending final adjudication to the City. The information shall be included on all employment applications. Once a person has been hired under this procedure, convictions or arrests pending conviction which occur that are in the list specified for that employee under Section III above, the employee or volunteer shall report that conviction or arrest to their supervisor who shall forward the information to the Department Head and Personnel Officer. Alternatively, the Personnel Officer may be informed directly.
D. Procedures
All prospective City employees and volunteers shall be subject to a criminal records check as a condition of employment.
1. The City shall submit a completed Applicant Fingerprint Card to the Department of Justice accompanied by any other forms or information required by the Department of Justice in order to obtain the criminal background information.
2. Any information obtained from the Department of Justice shall be used to determine whether the applicant shall be offered a position with the City.
For any employee or volunteer who has been hired subsequent to the adoption of the policy, who passed the initial screening, the individual must sign an acknowledgement that conviction of crimes listed in Section III above under their job category or determined to be substantially similar by the City Attorney shall be grounds for disciplinary action up to and including termination. Further, any such individual has the responsibility to report any such conviction to the Personnel Officer.
The City shall enter into a contract with the Department of Justice so that any subsequent conviction or arrest information concerning an employee or volunteer that was originally hired subject to this policy may be obtained.
1. Any information about existing employees’ or volunteers’ convictions and/or arrests pending adjudication shall be reported to the employee’s or volunteer’s department manager or the Personnel Officer.
2. Upon receipt of information regarding a conviction and/or arrest pending adjudication which is specified as not acceptable for the given position in Section III above, the Department Head and the Personnel Officer shall evaluate the effect and potential effect of the employee’s or volunteer’s record or arrest on their position of employment, fellow employees and the public, and shall take appropriate action to maximize public safety and minimize potential liability while respecting the rights of the employee or volunteer.
E. Confidentiality
State summary criminal history information is confidential and shall not be disclosed, except to those individuals designated to make employment decisions.
Pursuant to California Penal Code Section 11077 the Attorney General is responsible for the security of Criminal Offender Record Information (CORI) and has the authority to establish regulations to assure the security of CORI from unauthorized disclosures. The following are requirements as prescribed by the State of California, Department of Justice, Bureau of Criminal Identification and Information, Field Operations and Record Security for any agency that maintains or receives criminal history information.
1. Record Security
Any inquiries regarding the release, security or privacy of Criminal Offender Record Information (CORI) are to be resolved by the Personnel Officer.
2. Record Storage
CORI shall be under lock and key and accessible only to the Personnel Officer who shall be committed to protect CORI from unauthorized access, use or disclosure.
3. Record Dissemination
CORI shall be used only for the purpose for which the Personnel Officer requested it.
4. Record Destruction
CORI and copies of the same shall be destroyed after employment determination has been made in such a way and to the extent that the employee’s name can no longer be identified.
5. Record Reproduction
CORI may not be reproduced for dissemination.
6. Training
The Personnel Officer and employees with access to CORI are required:
a. To read and abide by this policy,
b. To be fingerprinted and have a clearance check completed, c. To have on file a signed copy of the Employee Statement Regarding the Use of Criminal Record Information, which acknowledges an understanding of laws prohibiting misuse of CORI.
7. Penalties
Misuse of CORI is a criminal offense. Violation of this policy regarding CORI may result in suspension, dismissal, and/or criminal or civil prosecution.
F. Monitoring Of This Program
The Personnel Officer and delegated Human Resources Staff will monitor compliance with this policy and all other Department Heads shall assist the Personnel Officer as needed.
G. References
California Penal Code
H. Employee Statement Regarding the Use of Criminal Justice Information As an employee of the City, it may be necessary for you to have access to confidential criminal record information in making employment decisions. Access to such criminal record information is controlled by statute. Misuse of such information may adversely affect the civil rights of prospective employees or volunteers and violates the law. Penal Code Section 502 prescribes the penalties relating to computer crimes. Penal Code 11105 and 13300 identify who is permitted access to criminal history information and under what circumstances information may be released. Penal Code Section 11140-11144 and 13301- 13305 prescribe penalties for misuse of criminal history information. Government Code Section 6200 prescribes the felony penalties for misuse of public records and California Law Enforcement Telecommunications Systems (CLETS) information. Labor Code Section 432.7 prescribes penalties for misuse of certain criminal record information in employment decisions.
Penal Code Sections 11142 and 13303 state:
Any person authorized by law to receive a record or information obtained from a record who knowingly furnishes the record or information to a person not authorized by law to receive the record or information is guilty of a misdemeanor.
Any employee who is responsible for such misuse of criminal record information may be subject to discipline up to and including immediate termination. Violations of this law may also result in criminal and/or civil action.
CITY OF LA PUENTE EMPLOYEE
ACKNOWLEDGMENTY OF KEY CITY POLICIES
I hereby acknowledge receiving and reading a copy of the City’s Policy and Procedures Handbook, and specifically I confirm that I have read the following key policies:
Employee
Initial
Policy
Prevention of Harassment, Discrimination and Retaliation Respectful Workplace
Workplace Violence Prevention Plan
Drug and Alcohol-free Workplace
Nepotism and Fraternization
Information Technology, including:
Use of City Computer Systems, Internet, E-mail, and
Telecommunication Devices
Use of Personal Cellular and/or Wireless Devices
Social Media
Fraud Prevention and Detection
Vehicle Usage
Criminal Background Checks
Injury & Illness Prevention Program
A copy of this form will be placed in the employee’s Personnel file maintained by the City’s delegated Human Resources Staff.
Violations of these policies will be dealt with in the same manner as violations of other City policies and may result in disciplinary review. In such a review, a full range of disciplinary recourse is available, including dismissal from employment and legal action.
I understand that violation of these Council Policies may result in disciplinary action, up to and including dismissal.
Name: __________________________________
(Printed or typed)
Signature: Date: ________________
RESOLUTION NO. 24-5905 PAGE 1 OF 1 NOVEMBER 12, 2024
RESOLUTION NO. 24-5905
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA PUENTE ALLOWING CERTAIN CLAIMS AND
DEMANDS IN THE AMOUNT $1,594,787.12 (WARRANT
REGISTER 1582)
THE CITY COUNCIL OF THE CITY OF LA PUENTE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1: That in accordance with Section 37202 of the Government Code, the Director of Administrative Services, or designated representative, hereby certifies, and the City Manager hereby approves the accuracy of the following demands and the availability of funds for payment thereof.
APPROVED EXAMINED
______________________________ __________________________________ Bob Lindsey, City Manager Troy Grunklee, CPA
Director of Administrative Services
SECTION 2: That the following claims and demands numbered 13467 through 13611 ACH(s) numbered 782 through 791 and Draft numbered 02677 through 02711 except for voided warrant 13570 have been audited as required by law and the same are hereby allowed in the amounts hereinafter set forth on the attached check registers.
CERTIFIED, PURSUANT TO GOVERNMENT CODE, SECTION 37208, AS CONFORMING TO ADOPTED BUDGET, EXCEPT WARRANT NOS: NONE
_____________________________
Martha Torres, MPA, City Clerk
PASSED, APPROVED AND ADOPTED this 12th day of November 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
______________________________
Gabriel Quiñones, Mayor
ATTEST:
_____________________________________
Martha Torres, MPA, City Clerk
AGENDA ITEM NO. D-1
11/6/2024 10:14:33 AM Page 1 of 21
Check Register Report
City of La Puente By Payment Number
Payment Dates 10/12/2024 - 11/5/2024
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
782 10/18/2024 SEIUCO COPE FUND 10.00
INV0011568 COPE FUND CONTRIBUTION 100-20380 2.61
INV0011568 COPE FUND CONTRIBUTION 260-20380 2.39
INV0011651 COPE FUND CONTRIBUTION 100-20380 2.61
INV0011651 COPE FUND CONTRIBUTION 260-20380 2.39
783 10/18/2024 SEIU SEIU - LOCAL 721 1,997.18
INV0011567 EMPLOYEE DUES 100-20380 798.18
INV0011567 EMPLOYEE DUES 200-20380 45.53
INV0011567 EMPLOYEE DUES 203-20380 5.92
INV0011567 EMPLOYEE DUES 205-20380 5.92
INV0011567 EMPLOYEE DUES 210-20380 40.25
INV0011567 EMPLOYEE DUES 215-20380 3.25
INV0011567 EMPLOYEE DUES 260-20380 66.05
INV0011567 EMPLOYEE DUES 280-20380 3.36
INV0011567 EMPLOYEE DUES 283-20380 27.35
INV0011567 EMPLOYEE DUES 285-20380 20.41
INV0011650 EMPLOYEE DUES 100-20380 763.40
INV0011650 EMPLOYEE DUES 200-20380 32.73
INV0011650 EMPLOYEE DUES 203-20380 3.25
INV0011650 EMPLOYEE DUES 205-20380 3.79
INV0011650 EMPLOYEE DUES 210-20380 41.53
INV0011650 EMPLOYEE DUES 215-20380 3.79
INV0011650 EMPLOYEE DUES 260-20380 66.05
INV0011650 EMPLOYEE DUES 280-20380 3.36
INV0011650 EMPLOYEE DUES 283-20380 28.31
INV0011650 EMPLOYEE DUES 285-20380 34.75
784 10/18/2024 STEOVE STEVE OVERSTREET 440.47
INV0011638 REFRIGERATOR ITEMS REIM-OVERSTREET 100-1150-53011 337.61 INV0011638 WORK BENCH-OVERSTREET 100-1150-53012 102.86
785 10/24/2024 BLAWAT BLACKWATER SECURITY 4,000.00
1902-1937 SECURITY FOR TRES M EVENT AT THE PARK 100-2100-53111 4,000.00 786 10/24/2024 CORJAC JACKELINE CORTEZ 90.00
INV0011699 REIM - CORTEZ 100-1135-53972 90.00
787 10/24/2024 ROMNAT NATALIE ROMO 132.77
INV0011666 REIM - ROMO 100-1135-53976 132.77
788 10/24/2024 YUNLLC YUNEX LLC 6,303.54
5610003087 08/24 TS RESPONSE CALL 200-3120-53819 4,743.04 90002838 08/24 TS MTCE 200-3120-53819 1,560.50
789 11/1/2024 GLOURB GLOBAL URBAN STRATEGIES, INC 25,948.75 756 11/24 SOCIAL MEDIA TECHNOLOGY 100-4140-53416 18,000.00 757 10/24 LOCAL AGING GRANT 280-3300-53111 7,948.75
790 11/1/2024 STEOVE STEVE OVERSTREET 625.38
INV0011740 IND WAREHOUSE SUPPLIES REIM-OVERSTREET 100-1150-54585 155.41 INV0011740 IND WAREHOUSE SUPPLIES REIM-OVERSTREET 550-6100-53017 209.97 INV0011740 IND WAREHOUSE SUPPLIES REIM-OVERSTREET 550-6100-53017 260.00 791 11/1/2024 TANKO TANKO LIGHTING 2,772.00
69826 OVERHEAD WIRE REP-LEAGUE AVE 285-3330-53111 2,772.00 Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 2 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13467 10/18/2024 STADIS CALIFORNIA STATE DISBURSEMENT UNIT 292.00 INV0011641 CHILD SUPPORT 100-20399 292.00
13468 10/18/2024 USBANK U.S BANK PARS ACCT# 6746022400 5,805.41 INV0011648 PARS RETIREMENT 100-20340 3,749.15
INV0011648 PARS RETIREMENT 200-20340 353.91
INV0011648 PARS RETIREMENT 205-20340 230.44
INV0011648 PARS RETIREMENT 260-20340 151.39
INV0011648 PARS RETIREMENT 280-20340 1,320.52
13469 10/18/2024 AMABUS AMAZON CAPITAL SERVICES INC 2,181.43 111V-NWL1-LQNR SPORT CLIPBOARD 100-4110-53980 505.40
141C-RYQQ-HKR6 DRUM UNIT 550-6100-53018 286.00
1DHL-7WT-HKT4 CLIPBOARDS 100-4110-53980 689.96
1WGV-9RFQ-K1LV HARD DRIVE/MONITORS 550-6100-53018 596.37 1X9X-1H6F-LNVD WINDSHIELD WIPERS 555-3150-53812 26.72
1XGC-Y93K-CDTX MONITOR STAND DESK 550-6100-53018 76.98
13470 10/18/2024 B2PRIN B2 PRINT 48.50
0013004 BUSINESS CARDS-TORRES 100-3325-53011 48.50
13471 10/18/2024 CHRPER CHRISTOPHER PEREZ ARIAS 1,050.00 49 Fitness Clsss Payment 263-3320-53111 1,050.00
13472 10/18/2024 CINTA CINTAS CORPORATION #693 533.46
4207570062 10/24 SR CENTER MAT RENTAL 100-4130-53012 533.46 13473 10/18/2024 COMWOR COMMUNITY WORKS DESIGN GROUP 8,023.31 15964 09/24 CONCEPT PLAN-DOG PARK OLD VALLEY 283-5618-59210 8,023.31 13474 10/18/2024 CONCEN CONCENTRA 910.00
84646902 10/24 PRE EMPLOYMENT PHYSICAL 100-1135-53406 565.00 84646902 10/24 PRE EMPLOYMENT PHYSICAL 280-3300-53406 345.00 13475 10/18/2024 DAROLI DAPEER, ROSENBLIT & LITVAK, LLP 225.00 23607 09/24 LEGAL SVC-CODE ENF 100-2110-53114 225.00
13476 10/18/2024 DEPTJ DEPT OF JUSTICE-BUREAU 576.00
768294 09/24 FINGERPRINT SVC 100-4110-53980 384.00
768294 09/24 FINGERPRINT SVC 280-3300-53406 192.00
13477 10/18/2024 JERDIE DIEGO JERONIMO 750.00
INV0011637 SCHOLARSHIP REIM-JERONIMO 100-4140-53992 750.00 13478 10/18/2024 SAMSAR DR. SAMIR SARGIOS DVM 5,000.00
032 10/24 VIDA MONTHLY RENT 100-2130-53111 5,000.00
13479 10/18/2024 EMPAME EMPLOY AMERICA 8,008.00
58H2401-IN 08/24 BUS SHELTER SVC 210-3130-53816 4,004.00 58S2401-IN 09/24 BUS SHELTER 210-3130-53816 4,004.00
13480 10/18/2024 FREFOR FREEDOM FOREVER LLC 433.92
INV0011657 BLDG PERMIT REFUND034773-034774 100-42110 433.92 13481 10/18/2024 GABQUI GABRIEL QUINONES 960.26
INV0011656 CJPIA CONF REIM-QUINONES 100-1100-53972 960.26 13482 10/18/2024 GARDA GARDAWORLD 4.11
20618332 EXCESS ITEMS 100-1130-53111 4.11
13483 10/18/2024 GRAING GRAINGER 35.70
9253619473 WRENCH TOOLS 100-3100-53012 32.06
9257002833 SAW BLADE 100-3100-53012 3.64
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 3 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13484 10/18/2024 GT1COL GT1 COLLISION REPAIR INC 403.30 LP101424 VEH HANDLE REPAIR-F150 555-3150-53812 403.30
13485 10/18/2024 GUEJC GUERREROS ATHLETIC FOUNDATION 2,128.00 INV0011636 09-24 JUDO CLASS PYMT 100-4100-53111 2,128.00 13486 10/18/2024 HACLWN HACIENDA LAWNMOWER SHOP 242.24
5590 SPARK PLUG/OIL 100-3100-53012 62.50
5642 EDGER BLADES 100-3100-53012 34.54
5653 TOOL BLADES 100-3100-53012 145.20
13487 10/18/2024 HEAANI HEART 4,500.00
LP0014 09/24 SPAY & NEUTER PROG 263-3320-53111 4,500.00 13488 10/18/2024 HMEDEP HOME DEPOT CRC 3,873.20
1042780 IND. WAREHOUSE-EQUIPMENT 100-1150-53012 249.40
10916 NELSON PARK SUPPLIES 100-3330-53012 211.88
1202628 IND. WAREHOUSE-EQUIPMENT 100-1150-53012 -196.89 1514207 IND.WAREHOUSE-DOOR NUTS 100-1150-53813 143.70
20245 IND. WAREHOUSE-SUPPLIES 100-1150-53813 284.84
2031907 MTCE SUPPLIES 100-3330-53012 217.44
3372270 MTCE TOOLS 100-3330-53012 120.57
3513873 IND. WAREHOUSE SUPPLIES 100-1150-53813 25.34
4515385 IND.WAREHOUSE SUPPLIES 100-1150-53813 40.24
5020945 MTCE TOOLS 100-3100-53012 287.13
5043262 MTCE TOOLS 100-3330-53012 138.68
5180033 5 TIER INDUSTRIAL SHELVING 100-4100-53012 -383.90 5857627 BL HAMMER DIRLL KIT 100-3100-53012 251.90
5904288 5 TIER INDUSTRIAL STORAGE SHELVING 100-4100-53012 470.80 6023865 HAND WEEDER/INDUSTRIAL 4 TIER STORAGE 100-4100-53012 263.47 7202405 IND.WAREHOUSE-ROUTER BIT SET 100-1150-53813 -230.94 7342347 COMM CTR-TOOLS 100-4100-53012 54.21
7894939 LOCKING PLUG 100-3100-53012 83.32
7904149 YLAC-5 TIER INDUSTRIAL STORAGE 100-4100-53012 876.70 8062592 MTCE SUPPLIES 100-3330-53813 117.36
8272125 COMM CTR-SUPPLIES 100-4100-53813 347.64
8352852 HINGE/KNOB 100-3100-53012 396.29
9020328 IND. WAREHOUSE-SUPPLIES 100-1150-53813 52.82
9523371 IND.WAREHOUSE-SUPPLIES 100-1150-53813 51.20
13489 10/18/2024 ITSGAS IT'S A GAS, INC 954.05
124381 TRUNK OR TREAT DECO 100-4140-53979 954.05
13490 10/18/2024 MALJO JOE MALVIDO 600.00
INV0011655 MUSIC SVC-SR CENTER HOLIDAY DANCE 100-4130-53979 600.00 13491 10/18/2024 JOSREY JOSE REYES 351.75
INV0011659 10/01-15 SHOPPING CART-MILEAGE REIM-REYES 555-3150-53014 351.75 13492 10/18/2024 LACSHF LA CO SHERIFF'S DEPT 732,303.17 25075SS 07/24 LAW ENF SVC 100-2100-53110 653,784.64
25075SS 07/24 LIABILITY INS 100-2100-53186 78,518.53
13493 10/18/2024 LAWARB LAWN AND ARBORIST DEPOT 83.18
2223 SAFETY BAR 100-1150-53813 83.18
13494 10/18/2024 MEYOHA O'HAGAN MEYER LLC 5,861.55
563174 06/24 LEGAL-LEWIS VS. CITY OF LP 100-1110-53114 2,510.50 567532 07/24 LEGAL-LEWIS VS. CITY OF LP 100-1110-53114 3,351.05 13495 10/18/2024 OMLO OLIVAREZ MADRUGA LAW ORGANIZATION, LLP 687.80 25884 08/24 LEGAL-LEWIS VS. CITY OF LP 100-1110-53114 687.80 Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 4 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13496 10/18/2024 ONYPAV ONYX PAVING COMPANY INC 2,536.50 24-072-R VALLEY BLVD ST REPAIR RETENTION PYMT 215-20220 2,536.50 13497 10/18/2024 OREILLY O'REILLY AUTO PARTS 653.78
3607-438869 FUNNEL/PUMP 555-3150-53812 27.48
3607-442756 BATTERY 555-3150-53812 148.78
3607-447362 BATTERY 555-3150-53812 153.72
3607-447378 BATTERY 555-3150-53812 161.90
3607-447570 BATTERY 555-3150-53812 161.90
3607-451991 VEH SUPPLIES 555-3150-53812 33.40
3607-452341 VEH SUPPLIES 555-3150-53812 -33.40
13498 10/18/2024 RAMPAR RAMIREZ PARTY RENTALS 555.00
405 CANOPY/CHAIRS RENTAL-VETERANS EVENT 100-4140-53979 555.00 13499 10/18/2024 STAPLE STAPLES CREDIT PLAN 41.90
6013246804 CARD STOCK PAPER/WASTE BASKET 100-1150-53011 41.90 13500 10/18/2024 STIAN STILES ANIMAL REMOVAL, INC. 200.00 4807 09/24 ANIMAL DISPOSAL SVC 100-2130-53111 200.00
13501 10/18/2024 SUNBELT SUNBELT RENTALS, INC. 371.92
121675477-5 CONCRETE MIXER RENTAL 100-3330-53822 371.92 13502 10/18/2024 ULINE ULINE 381.67
182595539 AMERICAN FLAG/SIGNS 100-3330-53813 297.07
183253972 TWISTED POLY ROPE 100-3330-53012 84.60
13503 10/18/2024 WILENG WILLDAN ENGINEERING 7,437.30
003-39579 08/24 ENGINEERING PERMITS 100-3110-53120 7,437.30 13504 10/24/2024 MARACI ACILEYNA MARTINEZ 90.00
INV0011665 REIM - MARTINEZ 100-47260 90.00
13505 10/24/2024 ACOGRO ACOSTA GROWERS, INC. 313.11
52040 LP PARK PLANTS 285-3330-53814 313.11
13506 10/24/2024 AGRTUR AGRI-TURF DISTRIBUTING, LLC 260.00 99473 LP PARK - SOIL TESTING 285-3330-53822 260.00
13507 10/24/2024 AMABUS AMAZON CAPITAL SERVICES INC 1,659.40 14CL-CF3V-G1WM OUTDOOR POLE MOUNT FOR IT 550-6100-53018 87.96 14KN-Y7MD-RQP1 VETERAN'S DAY PIN 100-4140-53979 79.18
14N9-TJQM-DP4W TRUNK OR TREAT DECORATIONS 100-4140-53979 141.87 16KQ-VDHL-6YKK OFFICE SUPPLIES 100-4130-53011 28.02
16MN-WR3H-FPKN TREE LIGHTNING DECORATIONS 100-4140-53979 194.20 1D6D-63G7-F4HG BACKDROP FOR CITY EVENTS 100-4140-53979 91.28 1F7Y-7HWQ-74D6 DIA DE LOS MUERTOS GAMES 100-4140-53979 173.67 1G6G-CH6X-FGYX CREDIT - BACKDROP 100-4140-53979 -40.68
1L36-GWDX-11GG CREDIT - BACKDROP 100-4140-53979 -42.89
1L6R-CM9R-11RP OFFICE SUPPLIES 100-4130-53011 271.68
1N4V-MXKK-3MTH IT SUPPLIES 550-6100-53018 93.24
1PK3-6Q79-16T1 LP PERK LIGHTS 285-3330-53822 42.89
1PYR-FRLF-L3HR SECURITY CAMERAS 550-6100-53018 615.96
1TFH-JGF1-XTLG CREDIT - BACKDROP 100-4140-53979 -37.39
1TKP-QNGX-WRXF CREDIT - BACKDROP 100-4140-53979 -39.59
13508 10/24/2024 VILLAN ANTONIO VILLAREAL 37.00
INV0011677 REIM - LIVE SCAN VILLAREAL 280-3300-53406 37.00 13509 10/24/2024 ATT AT&T 90.54
000022446697 09/13-10/12 PHONE - CC/YLAC FAX LINE 100-4100-53715 60.36 000022446698 09/13-10/12 PHONE - LP SNACK BAR 285-3330-53715 30.18 Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 5 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13510 10/24/2024 VELBR BRIAN VELAZQUEZ 37.00
INV0011676 REIM - LIVE SCAN VELAZQUEZ 280-3300-51111 37.00 13511 10/24/2024 CDW CDW GOVERNMENT INC 5,136.38
AA8WT1C COUNCIL CHAMBER-EQUIPMENT PURCHASE 100-5609-59300 250.14 AA9NX3S COUNCIL CHAMBER-EQUIPMENT PURCHASE 100-5609-59300 4,886.24 13512 10/24/2024 TIMEWA CHARTER COMMUNICATIONS 1,462.22 0029105101424 10/14-11/13 SC CABLE/INTERNET 100-4130-53911 119.22 188632901100724 10/10-11/09 FIBER 1GBPS 100-1150-53715 1,343.00 13513 10/24/2024 LARCH CHELSEA LARIOS 37.00
INV0011690 REIM - LIVE SCAN LARIOS 100-4110-53980 37.00 13514 10/24/2024 RODCHR CHRISTIAN RODRIGUEZ 37.00
INV0011681 REIM - LIVE SCAN RODRIGUEZ 100-4110-53980 37.00 13515 10/24/2024 SANCH CHRISTIAN SANTIAGO 74.00
INV0011685 REIM - LIVE SCAN SANTIAGO 100-4110-53980 74.00 13516 10/24/2024 CHRPER CHRISTOPHER PEREZ ARIAS 975.00
50 FITNESS CLASS PAYMENT 263-3320-53111 975.00
13517 10/24/2024 CINTA CINTAS CORPORATION #693 109.64
4205084549 09/24 CH MAT RENTAL 100-1150-53813 109.64
13518 10/24/2024 CORLOG CORELOGIC SOLUTIONS, LLC 191.83 30739113 09/24 PROPERTY DATA SVC 100-3320-53111 191.83
13519 10/24/2024 CORCON CORRAL CONSTRUCTION & DEVELOPMENT INC. 890.00 872631 LP PARK WEST RESTROOM REPAIR 100-3330-53813 890.00 13520 10/24/2024 COUPLU COURTESY PLUMBERS, INC. 485.00
143117 YLAC - MAIN LINE CLEAN OUT 285-3330-53813 485.00 13521 10/24/2024 CASCY CYNTHIA CASTILLO 74.00
INV0011684 REIM - LIVE SCAN CASTILLO 100-4110-53980 74.00 13522 10/24/2024 DELCOM DELHAVEN COMMUNITY CENTER 60.00 99473 09/24 CAR DETAILING 555-3150-53812 60.00
13523 10/24/2024 DSA DIVISION OF THE STATE ARCHITECT 173.60 INV0011668 S1186 JULY-AUG-SEPT 2024 100-42160 173.60
13524 10/24/2024 QUINEF EFRAIN QUINTERO 37.00
INV0011680 REIM - LIVE SCAN QUINTERO 100-4110-53980 37.00 13525 10/24/2024 ENVIRO ENVIROTEK 1,616.98
C-3458 GRAFFITI REMOVAL SUPPLIES 200-3120-53016 1,616.98 13526 10/24/2024 ESP EVENT SOUND PROFESSIONALS 4,200.00 110224 SOUND SERVICE FOR DIA DE LOS MUERTOS 100-4140-53979 4,200.00 13527 10/24/2024 COMFAS FASTENAL COMPANY 1,938.67
CACIT78508 LP PARK JANITORIAL SUPPLIES 100-3330-53012 977.88 CACIT78509 CH JANITORIAL SUPPLIES 100-1150-53012 236.50 CACIT78510 COMM CTR - JANITORIAL SUPPLIES 100-4100-53011 150.26 CACIT78511 LP PARK SOAP DISPENSER 100-1150-53012 30.46
CACIT78644 LP PARK TWIN DISPENSER 100-4130-53813 24.88
CACIT78645 GRAFFITI SUPPLIES 200-3120-53016 518.69
13528 10/24/2024 ROBFER FERNANDO REBLEDO 37.00
INV0011687 REIM - LIVE SCAN ROBLEDO 100-4110-53980 37.00 Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 6 of 21
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Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13529 10/24/2024 VERIC FRONTIER COMMUNICATIONS 465.00
INV0011662 10/05-11/04 - 137 HUDSON 100-1150-53715 465.00 13530 10/24/2024 GALLS GALLS 1,097.15
029170414 CODE ENF - UNIFORMS 100-2110-53015 116.43
029173949 CODE ENF - UNIFORMS 100-2110-53015 367.25
029253576 CODE ENF - UNIFORMS 100-2110-53015 152.51
029253663 CODE ENF - UNIFORMS 100-2110-53015 181.02
029275380 FINANCE - POLO SHIRTS 100-1130-53976 209.96
029308910 FINANCE - POLO SHIRTS 100-1130-53976 69.98
13531 10/24/2024 HUNT HUNTINGTON HARDWARE CO. INC. 10,308.52 1360646-02 SNACK BAR DOORS 285-3330-53813 10,308.52
13532 10/24/2024 ITSGAS IT'S A GAS, INC 2,609.55
124382 BALLOON DECORATION FOR DIA DE LOS MUERTOS 100-4140-53979 2,609.55 13533 10/24/2024 MURJAC JACQUELYN MURRIETA 37.00
INV0011698 REIM - LIVE SCAN MURRIETA 280-3300-53406 37.00 13534 10/24/2024 JCLBAR JCL TRAFFIC 1,752.00
125976 SAFETY VEST 100-3100-53012 620.04
125996 FACILITY SIGNAGE 100-1150-53813 132.63
125999 GALVANIZED STEEL POST 200-3120-53821 451.14
126004 TRAFFIC SIGNAGE 200-3120-53821 548.19
13535 10/24/2024 LOPJO JOANA LOPEZ 37.00
INV0011689 REIM - LIVE SCAN LOPEZ 100-4110-53980 37.00
13536 10/24/2024 DIMJOH JOHN DIMARIO 96.74
INV0011667 MILEAGE REIM - DIMARIO 100-3300-53972 96.74
13537 10/24/2024 RODJO JOSE RODRIGUEZ 37.00
INV0011692 REIM - LIVE SCAN RODRIGUEZ 100-4110-53980 37.00 13538 10/24/2024 ROJJU JUAN ROJAS 37.00
INV0011683 REIM - LIVE SCAN ROJAS 100-4110-53980 37.00
13539 10/24/2024 JUSRIG JUST RIGHT ART SERVICES 15,000.00 INV-000002 MURAL PROJECT ON FIRST STREET 100-4100-53111 15,000.00 13540 10/24/2024 ABDKA KAREEM ABDOLA 37.00
INV0011688 REIM - LIVE SCAN ABDOLA 100-4110-53980 37.00 13541 10/24/2024 KSKFAC KSK FACILITIES 2,650.00
2025 09/24 CH JANITORIAL SVC 100-1150-53813 2,650.00
13542 10/24/2024 MARDIV MARIACHI DIVAS INC. 2,000.00
10161 ENTERTAINMENT FOR DIA DE LOS MUERTOS 11/24 100-4140-53979 2,000.00 13543 10/24/2024 CANMIC MICHAEL CANALES 74.00
INV0011695 REIM - LIVE SCAN CANALES 100-4110-53980 74.00 13544 10/24/2024 GARNA NATHAN GARDEA 37.00
INV0011678 REIM - LIVE SCAN GARDEA 280-3300-53406 37.00 13545 10/24/2024 MACNOE NOE MACIAS 600.00
INV0011663 DJ SVC - DIA DE LOS MUERTOS 100-4140-53979 300.00 INV0011664 DJ SVC - TRUNK OR TREAT EVENT 100-4140-53979 300.00 13546 10/24/2024 PONOM OMARA PONCE 37.00
INV0011697 REIM - LIVE SCAN PONCE 280-3300-53406 37.00
13547 10/24/2024 FRANOSC OSCAR FRANCIA 250.00
INV0011675 DEPOSIT REIM - FRANCIA 600-20230 250.00
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 7 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13548 10/24/2024 REYRA RANDY REYES 37.00
INV0011691 REIM - LIVE SCAN REYES 100-4110-53980 37.00
13549 10/24/2024 TRURE REYNALDO TRUJILLO 37.00
INV0011686 REIM - LIVE SCAN TRUJILLO 100-4110-53980 37.00 13550 10/24/2024 CARRRI RICARDO CARRILLO 249.24
INV0011669 BOOT REIM - CARRILLO 100-3330-53015 200.00
INV0011670 MTCE TOOL REIM - CARRILLO 100-3100-53012 49.24 13551 10/24/2024 MIRIC RICHARD MIRANDA 37.00
INV0011693 REIM - LIVE SCAN MIRANDA 100-4110-53980 37.00 13552 10/24/2024 DOMRO ROBERT DOMINGUEZ 35.00
INV0011696 REIM - LIVE SCAN DOMINGUEZ 280-3300-53406 35.00 13553 10/24/2024 ROBFLO ROBINSON'S FLOWERS 88.00
3764 FLOWERS FOR COUNCIL PRESENTATION 100-1100-53976 88.00 13554 10/24/2024 SGVWC S.G.V. WATER CO 1,773.05
INV0011671 09/05-10/08 WTR - 935 IRRIG PUENTE 200-3120-53714 208.30 INV0011672 09/12-10/14 WTR - 715 IRRIG 200-3120-53714 362.39 INV0011673 09/11-10/11 WTR - 545 IRRIG PUENTE 200-3120-53714 907.67 INV0011674 09/11-10/11 WTR - 15900 MAIN STREET 200-3120-53714 294.69 13555 10/24/2024 MARSAM SAMANTHA MARIN 37.00
INV0011694 REIM - LIVE SCAN MARIN 100-4110-53980 37.00
13556 10/24/2024 SARGER SARAH M. GERTMENIAN 1,100.00
02 ENTERTAINMENT FOR THE DIA DE LOS MUERTOS 11/… 100-4140-53979 1,100.00 13557 10/24/2024 RODSER SERVANDO RODRIGUEZ 37.00
INV0011679 REIM - LIVE SCAN RODRIGUEZ 280-3300-53406 37.00 13558 10/24/2024 SHOINC SHOETERIA INC. 196.32
0074053-IN YWFP - UNIFORM/BOOTS PARTICIPANT 280-3300-53015 98.16 0074504-IN YWFP - UNIFORM BOOTS PARTICIPANT 280-3300-53015 98.16 13559 10/24/2024 SITEON SITEONE LANDSCAPE SUPPLY, LLC 1,493.31 144451252-001 IRRIGATION SUPPLIES 285-3330-53822 411.57 145654366-001 IRRIGATION SUPPLIES 285-3330-53822 98.10
146191358-001 IRRIGATION SUPPLIES 285-3330-53822 497.60 146191548-001 LANDSCAPE MTCE 200-3120-53815 227.83
146441996-001 CH - REPAIR DRINKING FOUNTAIN 100-1150-53813 258.21 13560 10/24/2024 AQMD SOUTH COAST AQMD 707.00
4428188 CH ICE EM ELEC GEN- DIESEL 100-4130-53811 541.04 4431141 FY 24/25 SR CTR - AQMD FEE 100-4130-53811 165.96 13561 10/24/2024 SGTRA SOUTHLAND TRANSIT INC 60,956.27
LAPUENTE0924 09/24 DIAL A RIDE 210-3130-53916 12,007.70 LAPUENTE0924 09/24 LP LINK SVC 210-3130-53917 50,740.07 LAPUENTE0924 09/24 DIAL A RIDE FARE 210-46100 -85.50
LAPUENTE0924 09/24 LP LINK FARE 210-46105 -1,706.00
13562 10/24/2024 SOSUBW SUBURBAN WATER SYSTEMS 220.22
181004134316 09/07-10/04 WTR - 6000101379 200-3120-53714 220.22 13563 10/24/2024 TEKTIME TEK TIME SYSTEMS INC 185.04
2063043 DATE/TIME CLOCK REPAIR- RIBBON(S) 100-1150-53811 185.04 13564 10/24/2024 TERMI TERMINIX PROCESSING CENTER 365.00 451234607 09/05 CH PEST CONTROL 100-1150-53813 85.00
451234667 09/05 CH PEST CONTROL 100-1150-53813 104.00
452549339 10/09 CC PEST CONTROL 285-3330-53813 55.00
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 8 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
452549394 10/09 YLAC PEST CONTROL 285-3330-53813 62.00
452549486 10/09 CC PEST CONTROL 285-3330-53813 59.00
13565 10/24/2024 ULINE ULINE 931.74
183473811 RIGID CONTAINER FOR MTCE YARD 100-3330-53012 931.74 13566 10/24/2024 MENVIC VICTOR MENDOZA 37.00
INV0011682 REIM - LIVE SCAN MENDOZA 100-4110-53980 37.00 13567 10/24/2024 WESCO WEST COAST ARBORISTS INC 34,151.05 219828 09/01-15 PKWY TREE MTCE 200-3120-53815 34,151.05 13568 11/5/2024 STADIS CALIFORNIA STATE DISBURSEMENT UNIT 292.00 INV0011721 CHILD SUPPORT 100-20399 292.00
13569 11/5/2024 RELIAN RELIANCE STANDARD LIFE INS. 3,822.54 INV0011720 LIFE INSURANCE 100-20320 638.82
INV0011720 LIFE INSURANCE 200-20320 24.94
INV0011720 LIFE INSURANCE 202-20320 3.47
INV0011720 LIFE INSURANCE 203-20320 12.57
INV0011720 LIFE INSURANCE 205-20320 16.36
INV0011720 LIFE INSURANCE 210-20320 18.93
INV0011720 LIFE INSURANCE 215-20320 7.90
INV0011720 LIFE INSURANCE 260-20320 30.65
INV0011720 LIFE INSURANCE 264-20320 5.73
INV0011720 LIFE INSURANCE 280-20320 4.59
INV0011720 LIFE INSURANCE 283-20320 11.08
INV0011720 LIFE INSURANCE 285-20320 2.96
INV0011724 LTD INSURANCE 100-20330 1,276.24
INV0011724 LTD INSURANCE 200-20330 56.29
INV0011724 LTD INSURANCE 202-20330 20.41
INV0011724 LTD INSURANCE 203-20330 37.13
INV0011724 LTD INSURANCE 205-20330 46.19
INV0011724 LTD INSURANCE 210-20330 44.51
INV0011724 LTD INSURANCE 215-20330 39.72
INV0011724 LTD INSURANCE 260-20330 68.14
INV0011724 LTD INSURANCE 264-20330 15.61
INV0011724 LTD INSURANCE 280-20330 9.96
INV0011724 LTD INSURANCE 283-20330 21.75
INV0011724 LTD INSURANCE 285-20330 5.52
INV0011731 STD INSURANCE 100-20330 1,090.87
INV0011731 STD INSURANCE 200-20330 48.12
INV0011731 STD INSURANCE 202-20330 17.45
INV0011731 STD INSURANCE 203-20330 31.74
INV0011731 STD INSURANCE 205-20330 39.46
INV0011731 STD INSURANCE 210-20330 38.01
INV0011731 STD INSURANCE 215-20330 33.98
INV0011731 STD INSURANCE 260-20330 58.30
INV0011731 STD INSURANCE 264-20330 13.37
INV0011731 STD INSURANCE 280-20330 8.50
INV0011731 STD INSURANCE 283-20330 18.60
INV0011731 STD INSURANCE 285-20330 4.67
13571 11/5/2024 USBANK U.S BANK PARS ACCT# 6746022400 6,719.20 INV0011730 PARS RETIREMENT 100-20340 4,278.31
INV0011730 PARS RETIREMENT 200-20340 6.22
INV0011730 PARS RETIREMENT 203-20340 169.86
INV0011730 PARS RETIREMENT 205-20340 367.13
INV0011730 PARS RETIREMENT 260-20340 159.89
INV0011730 PARS RETIREMENT 280-20340 1,648.83
INV0011730 PARS RETIREMENT 285-20340 88.96
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 9 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13572 11/1/2024 ALEXSAUTO ALEX'S AUTO GLASS 325.00
19184 RADAR BOX TRAILER GLASS REPAIR 555-3150-53812 180.00 19185 OFFICE WINDOW TINT-CODE 100-1150-53813 145.00
13573 11/1/2024 ALLIAN ALLIANT INSURANCE SERVICES 1,351.00 2860886 SPECIAL EVENT LIABILITY INS-TRUNK OR TREAT 100-1135-53613 527.00 2860960 SPECIAL EVENT LIABILTY INS-DIA DE LOS MURTOS 100-1135-53613 824.00 13574 11/1/2024 AMABUS AMAZON CAPITAL SERVICES INC 58.24 1MDF-TWQK-QQJX SUPPLIES-TRICK OR TREAT 100-4140-53979 58.24 13575 11/1/2024 AZUSAP AZUSA PLUMBING SUPPLY 248.13
0475022-IN LP PARK PLUMBING SUPPLIES 285-3330-53822 248.13 13576 11/1/2024 LPHCAR BAIYUN USA GROUP 765.00
20240924 05-09/24 VEH-CAR WASH 555-3150-53812 765.00
13577 11/1/2024 TORBRI BRIAN TORRES 200.00
INV0011743 BOOT REIM-TORRES 100-3325-53015 200.00
13578 11/1/2024 CDW CDW GOVERNMENT INC 15,417.93
AB257IN COUNCIL CHAMBER-AV/TECH UPGRADE WORK 100-5609-59300 15,417.93 13579 11/1/2024 COMMD COMMERCIAL DOOR OF LOS ANGELES 4,078.50 22994 BUILDING DEPT DOOR 100-1150-53813 3,695.00
23005 DOOR STOP INSTALLATION-BLDG DEPT 100-1150-53813 383.50 13580 11/1/2024 EDISON EDISON CO 50,591.82
INV0011701 08/01-08/29 ELEC - VARIOUS 200-3120-53713 289.84 INV0011702 08/01-08/29 ELEC - PARK SERVICE 285-3330-53712 331.13 INV0011703 08/01-08/29 ELEC - TRAFFIC CONTROL 200-3120-53713 1,333.02 INV0011704 09/26-10/24 ELEC - 15612 TEMPLE AVE 285-3330-53712 8,443.47 INV0011705 09/26-10/24 ELEC - 15614 TEMPLE AVE 285-3330-53712 2,170.23 INV0011706 08/30-09/30 ELEC - CH SOLAR PANELS 100-1150-53712 10,571.46 INV0011707 09/01-09/30 ELEC - VARIOUS 200-3120-53713 7,904.28 INV0011708 09/09-10/07 ELEC - VARIOUS 200-3120-53713 352.77 INV0011709 09/01-09/30 ELEC - ST LIGHTS LS-2B 285-3330-53712 2,021.17 INV0011710 09/01-09/30 ELEC - 1744 ST LIGHTS LS-1/OPTION E 285-3330-53712 13,137.91 INV0011711 09/03-10/01 ELEC - 14951 NELSON AVE 200-3120-53713 32.85 INV0011712 09/26-10/24 ELEC - 14416 AMAR RD TC1 200-3120-53713 66.75 INV0011713 09/26-10/24 ELEC - 501 N GLENDORA-SOLAR PANELS 285-3330-53712 1,664.48 INV0011714 08/01-08/29 ELEC - SENIOR CTR 100-4130-53712 2,272.46 13581 11/1/2024 EWIIRR EWING IRRIGATION PRODUCTS INC. 15,408.87 23557142 TURF ESSENTIALS 285-3330-53814 14,682.75
23601272 FIELD PAINT 100-3330-53012 259.25
23637350 LANDSCAPE HAT 100-3330-53011 165.08
23786349 IRRIGATION SUPPLIES 200-3120-53012 301.79
13582 11/1/2024 COMFAS FASTENAL COMPANY 2,981.14
CACIT78728 LP PARK JANITORIAL SUPPLIES 100-3330-53012 664.38 CACIT78729 LP PARK JANITORIAL SUPPLIES 100-3330-53012 955.03 CACIT78914 LP PARK JANITORIAL SUPPLIES 100-3330-53012 947.31 CACIT78915 COMM CTR JANITORIAL SUPPLIES 100-4100-53011 89.76 CACIT78916 CH JANITORIAL SUPPLIES 100-1150-53012 200.85 CACIT78917 LP PARK JANITORIAL SUPPLIES 100-3330-53012 57.20 CACIT78918 SR CTR JANITORIAL SUPPLIES 100-4130-53012 66.61 13583 11/1/2024 GLOIND GLOBAL INDUSTRIAL 610.06
122475320 WATER FOUNTAIN SUPPLIES 285-3330-53822 316.50 122501856 SS SEAT COVER DISPENSER 285-3330-53822 293.56 Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 10 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13584 11/1/2024 GRAING GRAINGER 3.77
9268838167 FLANGE NUT 100-3100-53012 3.77
13585 11/1/2024 GRAWES GRAY WEST CONSTRUCTION 19,000.00 INV0011744 C&D DEPOSIT IN FULL REFUND-785 N HACIENDA 600-23280 19,000.00 13586 11/1/2024 HDLCC HDL COREN & CONE 2,903.75
SIN044246 10/24-12/24 SALES TAX/AUDIT SVC 100-1130-53111 2,903.75 13587 11/1/2024 INHOFA INDUSTRY HOSES & FASTNERS 438.05 69076 PRESSURE WASHER PANTS 200-3120-53012 438.05
13588 11/1/2024 BUCJEF JEFFREY BUCKWELL 87.58
INV0011738 LUNCH MTG-BUCKWELL 100-2110-53972 87.58
13589 11/1/2024 GONSALV JOE A. GONSALVES & SON 2,500.00 162005 11/24 LEGISLATIVE SVC 100-1100-53111 2,500.00
13590 11/1/2024 LACANL LA CO ANIMAL CARE AND CONTROL 551.36 INV0011741 09/24 ANIMAL HOUSING 100-2130-53112 551.36
13591 11/1/2024 LACSHF LA CO SHERIFF'S DEPT 45,992.84
241732EC-1 12/23 LAW ENF SVC 100-2100-53110 18,556.63
242040EC-1 01/24 LAW ENF SVC 100-2100-53110 16,623.65
250494MR 08/26-27 IDT-CRIME SUPPRESSION 100-2100-53113 10,812.56 13592 11/1/2024 LEOBUI LEONIDA BUILDERS 21,535.25
INV0011742 UNRUH WALL RETENTION PYMT 203-20220 5,814.52 INV0011742 UNRUH WALL RETENTION PYMT 205-20220 15,720.73 13593 11/1/2024 MMASC MUNICIPAL MANAGEMENT ASSOC OF SO CAL 1,870.00 840 09/24 SB 1383 IMPLEMENTATION 100-1130-53111 1,870.00 13594 11/1/2024 OREILLY O'REILLY AUTO PARTS 392.32
3607-436356 BATTERIES 100-3100-53011 38.16
3607-453335 VEH-MTCE SUPPLIES 555-3150-53812 126.94
3607-453361 TRAILER GREASE 555-3150-53812 13.19
3607-453852 VEH-WIPERS 555-3150-53812 29.17
3607-455565 BATTERIES-LP PARK GATE 285-3330-53813 114.48 3607-456707 VEH-SWIVEL LOCK/TOWING KIT 555-3150-53812 70.38 13595 11/1/2024 QUINMO QUINTIN'S MOBIL 52.84
1016470 FUEL 555-3150-53014 52.84
13596 11/1/2024 RESOUR RESOURCE BUILDING MATERIALS 52.29 3890486 GROUT-SIDEWALK 200-3120-53817 5.31
3893842 CEMENT-SIDEWALK 200-3120-53817 46.98
13597 11/1/2024 SALIM SALIM DANNY CHAMSI 10,000.00
INV0011747 11/24 RENT-137 HUDSON UNIT B 100-1150-53913 10,000.00 13598 11/1/2024 SOUTIR SOUTHERN TIRE MART 168.03
7070027505 VEH-TIRE REPAIR 555-3150-53812 110.00
7070027868 VEH-MTCE 555-3150-53812 58.03
13599 11/1/2024 STANLE STANLEY PEST CONTROL, INC. 170.00 1808641 09/24 ABBEY ST PEST CONTROL 200-3120-53814 85.00 1821702 10/24 ABBEY ST. PEST CONTROL 200-3120-53814 85.00 13600 11/1/2024 SOSUBW SUBURBAN WATER SYSTEMS 636.65
180061991732 09/20-10/18 WTR-6000060246 200-3120-53714 164.97 180061991735 09/21-10/18 WTR-6000060264 200-3120-53714 287.14 180071741662 09/21-10/18 WTR-6000064023 200-3120-53714 184.54 Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 11 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13601 11/1/2024 SUNGRO SUNSHINE GROWERS 999.09
7645/1 CH PLANTS 100-1150-53814 509.86
7646/1 LP PARK-CITRUS TREE 285-3330-53814 144.00
7669/1 CH-PLANTERS 100-1150-53814 345.23
13602 11/1/2024 CHRTAH TAHOE CHRISTMAS TREE LLC 2,494.64 INV0011739 PARTIAL REFUND-LIC AGREEMENT OLD VALLEY/VALL… 100-42130 2,494.64 13603 11/1/2024 TERMI TERMINIX PROCESSING CENTER 90.00
452226257 10/24 SR CENTER PEST CONTROL 100-4130-53813 90.00 13604 11/1/2024 TMOBILE T-MOBILE 201.04
INV0011717 09/21-10/20 PHONE-CE WIRELESS 100-2110-53715 201.04 13605 11/1/2024 INCODE TYLER TECHNOLOGIES, INC. 38,136.59 025-479657 24/25 INCODE ANNUAL SAAS FEES 550-6100-53111 38,136.59 13606 11/1/2024 UNREN UNITED RENTALS 3,863.49
234823563-1 SCISSOR LIFT RENTAL 285-3330-53911 1,040.40 236550590-1 SCISSOR LIFT RENTAL 285-3330-53911 1,414.11 239279420-1 SCISSOR LIFT RENTAL 285-3330-53911 1,408.98 13607 11/1/2024 V&V V & V MANUFACTURING, INC. 347.27
60178 LP PUBLIC SAFETY BADGE 100-2110-53012 347.27
13608 11/1/2024 WALIRW WALTERS WHOLESALE ELECTRIC CO. 411.99 S126544067.1 LIGHT FIXTURES-SR CENTER 100-4130-53813 253.75 S126544519.1 ELECTRIAL SUPPLIES 200-3120-53012 141.88
S126606196.1 COFFEE SHOP-ELECTRICAL SUPPLIES 285-3330-53822 16.36 13609 11/1/2024 WESWHI WESTBERG + WHITE, INC. 49,812.00 22008-03 LP PARK ACT CENTER 100-5614-59210 49,812.00
13610 11/1/2024 WILENG WILLDAN ENGINEERING 32,069.15
003-39700 09/24 ENGINEERING PERMITS 100-3110-53120 29,569.15 00628632 08/24 LAPU INYO STORM DRAIN/DRYWELL 284-5615-59210 2,500.00 13611 11/1/2024 WILFIN WILLDAN FINANCIAL SERVICES 4,200.00 010-59930 23/24 CDIAC BOND REPORTING 203-3120-53111 600.00 010-59930 23/24 CDIAC BOND REPORTING 205-3120-53111 600.00 010-60205 24/25 CSMD ADM/SANITARY SWR 500-3210-53111 3,000.00 DFT0002677 10/18/2024 AFLAC AFLAC 93.75
INV0011639 EMPLOYEE LIFE ASSURANCE 100-20399 86.55
INV0011639 EMPLOYEE LIFE ASSURANCE 260-20399 3.60
INV0011639 EMPLOYEE LIFE ASSURANCE 264-20399 3.60
DFT0002678 10/18/2024 AFLAC AFLAC 151.90
INV0011640 EMPLOYEE INSURANCE 100-20399 90.83
INV0011640 EMPLOYEE INSURANCE 260-20399 26.44
INV0011640 EMPLOYEE INSURANCE 264-20399 28.91
INV0011640 EMPLOYEE INSURANCE 280-20399 5.72
DFT0002679 10/18/2024 ICMARC MISSION SQUARE RETIREMENT 76.78 INV0011642 EMPLOYEE LOAN REPYMT 100-20399 43.76
INV0011642 EMPLOYEE LOAN REPYMT 200-20399 6.95
INV0011642 EMPLOYEE LOAN REPYMT 203-20399 1.74
INV0011642 EMPLOYEE LOAN REPYMT 205-20399 1.74
INV0011642 EMPLOYEE LOAN REPYMT 210-20399 12.16
INV0011642 EMPLOYEE LOAN REPYMT 215-20399 1.74
INV0011642 EMPLOYEE LOAN REPYMT 260-20399 3.48
INV0011642 EMPLOYEE LOAN REPYMT 280-20399 5.21
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 12 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0002680 10/18/2024 ICMARC MISSION SQUARE RETIREMENT 2,050.00 INV0011643 EMPLOYEE CONTRIBUTIONS 100-20399 1,107.76
INV0011643 EMPLOYEE CONTRIBUTIONS 200-20399 78.29
INV0011643 EMPLOYEE CONTRIBUTIONS 202-20399 98.46
INV0011643 EMPLOYEE CONTRIBUTIONS 203-20399 93.91
INV0011643 EMPLOYEE CONTRIBUTIONS 205-20399 106.07
INV0011643 EMPLOYEE CONTRIBUTIONS 210-20399 170.62
INV0011643 EMPLOYEE CONTRIBUTIONS 215-20399 189.09
INV0011643 EMPLOYEE CONTRIBUTIONS 260-20399 91.29
INV0011643 EMPLOYEE CONTRIBUTIONS 264-20399 38.16
INV0011643 EMPLOYEE CONTRIBUTIONS 280-20399 76.35
DFT0002681 10/18/2024 NATRS NATIONWIDE RETIREMENT 330.00 INV0011644 Employee Contribution 100-20340 306.90
INV0011644 Employee Contribution 200-20340 4.62
INV0011644 Employee Contribution 203-20340 4.62
INV0011644 Employee Contribution 205-20340 4.62
INV0011644 Employee Contribution 210-20340 4.62
INV0011644 Employee Contribution 215-20340 4.62
DFT0002682 10/18/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 20,215.35 INV0011645 EMPLOYER CONTRIBUTION 100-20360 15,597.03
INV0011645 EMPLOYER CONTRIBUTION 200-20360 710.27
INV0011645 EMPLOYER CONTRIBUTION 202-20360 160.12
INV0011645 EMPLOYER CONTRIBUTION 203-20360 424.50
INV0011645 EMPLOYER CONTRIBUTION 205-20360 558.81
INV0011645 EMPLOYER CONTRIBUTION 210-20360 659.16
INV0011645 EMPLOYER CONTRIBUTION 215-20360 354.34
INV0011645 EMPLOYER CONTRIBUTION 260-20360 880.83
INV0011645 EMPLOYER CONTRIBUTION 264-20360 226.07
INV0011645 EMPLOYER CONTRIBUTION 280-20360 223.46
INV0011645 EMPLOYER CONTRIBUTION 283-20360 164.34
INV0011645 EMPLOYER CONTRIBUTION 285-20360 256.42
DFT0002683 10/18/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 15,404.22 INV0011646 PERS- NEW EMPLY CONTRB 100-20399 11,940.10
INV0011646 PERS- NEW EMPLY CONTRB 200-20399 540.13
INV0011646 PERS- NEW EMPLY CONTRB 202-20399 153.06
INV0011646 PERS- NEW EMPLY CONTRB 203-20399 310.47
INV0011646 PERS- NEW EMPLY CONTRB 205-20399 403.63
INV0011646 PERS- NEW EMPLY CONTRB 210-20399 423.88
INV0011646 PERS- NEW EMPLY CONTRB 215-20399 320.89
INV0011646 PERS- NEW EMPLY CONTRB 260-20399 632.97
INV0011646 PERS- NEW EMPLY CONTRB 264-20399 133.80
INV0011646 PERS- NEW EMPLY CONTRB 280-20399 197.78
INV0011646 PERS- NEW EMPLY CONTRB 283-20399 157.10
INV0011646 PERS- NEW EMPLY CONTRB 285-20399 190.41
DFT0002684 10/18/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 26.80 INV0011647 EMPLOYEE PORTION 100-20360 26.80
DFT0002685 10/18/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 65.00 INV0011649 SURVIVORS LIFE INSURANCE 100-20350 54.46
INV0011649 SURVIVORS LIFE INSURANCE 200-20350 1.93
INV0011649 SURVIVORS LIFE INSURANCE 202-20350 0.16
INV0011649 SURVIVORS LIFE INSURANCE 203-20350 0.73
INV0011649 SURVIVORS LIFE INSURANCE 205-20350 0.98
INV0011649 SURVIVORS LIFE INSURANCE 210-20350 1.32
INV0011649 SURVIVORS LIFE INSURANCE 215-20350 0.43
INV0011649 SURVIVORS LIFE INSURANCE 260-20350 2.19
INV0011649 SURVIVORS LIFE INSURANCE 264-20350 0.50
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 13 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
INV0011649 SURVIVORS LIFE INSURANCE 280-20350 0.87
INV0011649 SURVIVORS LIFE INSURANCE 283-20350 0.63
INV0011649 SURVIVORS LIFE INSURANCE 285-20350 0.80
DFT0002686 10/18/2024 EMPLOY EMPLOYMENT DEVELOPMENT DEPT 8,248.20 INV0011652 STATE INCOME TAX 100-20310 6,471.38
INV0011652 STATE INCOME TAX 200-20310 232.97
INV0011652 STATE INCOME TAX 202-20310 101.88
INV0011652 STATE INCOME TAX 203-20310 129.31
INV0011652 STATE INCOME TAX 205-20310 172.36
INV0011652 STATE INCOME TAX 210-20310 207.85
INV0011652 STATE INCOME TAX 215-20310 208.40
INV0011652 STATE INCOME TAX 260-20310 342.30
INV0011652 STATE INCOME TAX 264-20310 6.61
INV0011652 STATE INCOME TAX 280-20310 221.30
INV0011652 STATE INCOME TAX 283-20310 65.52
INV0011652 STATE INCOME TAX 285-20310 88.32
DFT0002687 10/18/2024 IRSPR IRS PAYROLL TAX DEPOSIT 22,900.38 INV0011653 FEDERAL WITHHOLDING 100-20300 17,769.65
INV0011653 FEDERAL WITHHOLDING 200-20300 683.59
INV0011653 FEDERAL WITHHOLDING 202-20300 249.56
INV0011653 FEDERAL WITHHOLDING 203-20300 322.35
INV0011653 FEDERAL WITHHOLDING 205-20300 472.72
INV0011653 FEDERAL WITHHOLDING 210-20300 687.72
INV0011653 FEDERAL WITHHOLDING 215-20300 517.86
INV0011653 FEDERAL WITHHOLDING 260-20300 994.73
INV0011653 FEDERAL WITHHOLDING 264-20300 24.14
INV0011653 FEDERAL WITHHOLDING 280-20300 747.47
INV0011653 FEDERAL WITHHOLDING 283-20300 164.82
INV0011653 FEDERAL WITHHOLDING 285-20300 265.77
DFT0002688 10/18/2024 IRSPR IRS PAYROLL TAX DEPOSIT 8,463.86 INV0011654 MEDICARE TAX 100-20300 6,408.38
INV0011654 MEDICARE TAX 200-20300 340.88
INV0011654 MEDICARE TAX 202-20300 53.80
INV0011654 MEDICARE TAX 203-20300 110.36
INV0011654 MEDICARE TAX 205-20300 232.62
INV0011654 MEDICARE TAX 210-20300 161.00
INV0011654 MEDICARE TAX 215-20300 113.02
INV0011654 MEDICARE TAX 260-20300 283.58
INV0011654 MEDICARE TAX 264-20300 48.30
INV0011654 MEDICARE TAX 280-20300 580.16
INV0011654 MEDICARE TAX 283-20300 62.14
INV0011654 MEDICARE TAX 285-20300 69.62
DFT0002690 10/18/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM -88.70 CM0000089 EMPLOYER CONTRIBUTION 100-20360 -31.82
CM0000089 EMPLOYER CONTRIBUTION 200-20360 -2.84
CM0000089 EMPLOYER CONTRIBUTION 202-20360 -12.80
CM0000089 EMPLOYER CONTRIBUTION 203-20360 -6.40
CM0000089 EMPLOYER CONTRIBUTION 205-20360 -6.40
CM0000089 EMPLOYER CONTRIBUTION 210-20360 -6.40
CM0000089 EMPLOYER CONTRIBUTION 215-20360 -22.04
DFT0002691 10/18/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM -84.79 CM0000090 PERS- NEW EMPLY CONTRB 100-20399 -30.39
CM0000090 PERS- NEW EMPLY CONTRB 200-20399 -2.72
CM0000090 PERS- NEW EMPLY CONTRB 202-20399 -12.24
CM0000090 PERS- NEW EMPLY CONTRB 203-20399 -6.12
CM0000090 PERS- NEW EMPLY CONTRB 205-20399 -6.12
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 14 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
CM0000090 PERS- NEW EMPLY CONTRB 210-20399 -6.12
CM0000090 PERS- NEW EMPLY CONTRB 215-20399 -21.08
DFT0002693 10/18/2024 EMPLOY EMPLOYMENT DEVELOPMENT DEPT -5.08 CM0000091 STATE INCOME TAX 100-20310 -6.78
CM0000091 STATE INCOME TAX 200-20310 0.09
CM0000091 STATE INCOME TAX 202-20310 0.38
CM0000091 STATE INCOME TAX 203-20310 0.19
CM0000091 STATE INCOME TAX 205-20310 0.19
CM0000091 STATE INCOME TAX 210-20310 0.19
CM0000091 STATE INCOME TAX 215-20310 0.66
DFT0002694 11/5/2024 IRSPR IRS PAYROLL TAX DEPOSIT -10.92 CM0000092 FEDERAL WITHHOLDING 100-20300 -16.16
CM0000092 FEDERAL WITHHOLDING 200-20300 0.26
CM0000092 FEDERAL WITHHOLDING 202-20300 1.18
CM0000092 FEDERAL WITHHOLDING 203-20300 0.59
CM0000092 FEDERAL WITHHOLDING 205-20300 0.59
CM0000092 FEDERAL WITHHOLDING 210-20300 0.59
CM0000092 FEDERAL WITHHOLDING 215-20300 2.03
DFT0002695 10/18/2024 IRSPR IRS PAYROLL TAX DEPOSIT -3.90 CM0000093 MEDICARE TAX 100-20300 -3.90
DFT0002696 11/1/2024 WEXBANK WEX BANK 7,437.15
100401416 10/24 FUEL PURCHASES 555-3150-53014 7,437.15
DFT0002697 11/5/2024 AFLAC AFLAC 93.75
INV0011718 EMPLOYEE LIFE ASSURANCE 100-20399 85.75
INV0011718 EMPLOYEE LIFE ASSURANCE 260-20399 4.00
INV0011718 EMPLOYEE LIFE ASSURANCE 264-20399 4.00
DFT0002698 11/5/2024 AFLAC AFLAC 151.90
INV0011719 EMPLOYEE INSURANCE 100-20399 83.81
INV0011719 EMPLOYEE INSURANCE 260-20399 31.59
INV0011719 EMPLOYEE INSURANCE 264-20399 31.11
INV0011719 EMPLOYEE INSURANCE 280-20399 5.39
DFT0002699 11/5/2024 ICMARC MISSION SQUARE RETIREMENT 76.78 INV0011722 EMPLOYEE LOAN REPYMT 100-20399 52.44
INV0011722 EMPLOYEE LOAN REPYMT 200-20399 4.35
INV0011722 EMPLOYEE LOAN REPYMT 203-20399 1.74
INV0011722 EMPLOYEE LOAN REPYMT 205-20399 1.74
INV0011722 EMPLOYEE LOAN REPYMT 210-20399 6.08
INV0011722 EMPLOYEE LOAN REPYMT 215-20399 1.74
INV0011722 EMPLOYEE LOAN REPYMT 260-20399 3.48
INV0011722 EMPLOYEE LOAN REPYMT 280-20399 5.21
DFT0002700 11/5/2024 ICMARC MISSION SQUARE RETIREMENT 2,125.00 INV0011723 EMPLOYEE CONTRIBUTIONS 100-20399 1,058.17
INV0011723 EMPLOYEE CONTRIBUTIONS 200-20399 101.66
INV0011723 EMPLOYEE CONTRIBUTIONS 202-20399 138.45
INV0011723 EMPLOYEE CONTRIBUTIONS 203-20399 116.31
INV0011723 EMPLOYEE CONTRIBUTIONS 205-20399 120.20
INV0011723 EMPLOYEE CONTRIBUTIONS 210-20399 146.98
INV0011723 EMPLOYEE CONTRIBUTIONS 215-20399 250.03
INV0011723 EMPLOYEE CONTRIBUTIONS 260-20399 84.91
INV0011723 EMPLOYEE CONTRIBUTIONS 264-20399 67.57
INV0011723 EMPLOYEE CONTRIBUTIONS 280-20399 40.72
DFT0002701 11/5/2024 CPERS-HEALTH CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 68,689.23 INV0011725 HEALTH INSURANCE 100-20399 52,359.18
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 15 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
INV0011725 HEALTH INSURANCE 200-20399 2,951.99
INV0011725 HEALTH INSURANCE 202-20399 542.96
INV0011725 HEALTH INSURANCE 203-20399 1,678.75
INV0011725 HEALTH INSURANCE 205-20399 2,193.76
INV0011725 HEALTH INSURANCE 210-20399 2,307.88
INV0011725 HEALTH INSURANCE 215-20399 1,153.72
INV0011725 HEALTH INSURANCE 260-20399 2,994.28
INV0011725 HEALTH INSURANCE 264-20399 862.32
INV0011725 HEALTH INSURANCE 280-20399 449.88
INV0011725 HEALTH INSURANCE 283-20399 777.96
INV0011725 HEALTH INSURANCE 285-20399 416.55
DFT0002702 11/5/2024 NATRS NATIONWIDE RETIREMENT 330.00 INV0011726 Employee Contribution 100-20340 306.90
INV0011726 Employee Contribution 200-20340 4.62
INV0011726 Employee Contribution 203-20340 4.62
INV0011726 Employee Contribution 205-20340 4.62
INV0011726 Employee Contribution 210-20340 4.62
INV0011726 Employee Contribution 215-20340 4.62
DFT0002703 11/5/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 19,371.98 INV0011727 EMPLOYER CONTRIBUTION 100-20360 14,928.14
INV0011727 EMPLOYER CONTRIBUTION 200-20360 696.89
INV0011727 EMPLOYER CONTRIBUTION 202-20360 191.82
INV0011727 EMPLOYER CONTRIBUTION 203-20360 451.30
INV0011727 EMPLOYER CONTRIBUTION 205-20360 571.23
INV0011727 EMPLOYER CONTRIBUTION 210-20360 562.74
INV0011727 EMPLOYER CONTRIBUTION 215-20360 380.79
INV0011727 EMPLOYER CONTRIBUTION 260-20360 871.69
INV0011727 EMPLOYER CONTRIBUTION 264-20360 279.78
INV0011727 EMPLOYER CONTRIBUTION 280-20360 153.59
INV0011727 EMPLOYER CONTRIBUTION 283-20360 191.75
INV0011727 EMPLOYER CONTRIBUTION 285-20360 92.26
DFT0002704 11/5/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 14,607.76 INV0011728 PERS- NEW EMPLY CONTRB 100-20399 11,311.98
INV0011728 PERS- NEW EMPLY CONTRB 200-20399 487.62
INV0011728 PERS- NEW EMPLY CONTRB 202-20399 183.38
INV0011728 PERS- NEW EMPLY CONTRB 203-20399 323.55
INV0011728 PERS- NEW EMPLY CONTRB 205-20399 405.46
INV0011728 PERS- NEW EMPLY CONTRB 210-20399 368.56
INV0011728 PERS- NEW EMPLY CONTRB 215-20399 346.21
INV0011728 PERS- NEW EMPLY CONTRB 260-20399 643.73
INV0011728 PERS- NEW EMPLY CONTRB 264-20399 175.83
INV0011728 PERS- NEW EMPLY CONTRB 280-20399 130.99
INV0011728 PERS- NEW EMPLY CONTRB 283-20399 183.29
INV0011728 PERS- NEW EMPLY CONTRB 285-20399 47.16
DFT0002705 11/5/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 26.80 INV0011729 EMPLOYEE PORTION 100-20360 26.80
DFT0002706 11/5/2024 PERSYS-RETIRE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 64.00 INV0011732 SURVIVORS LIFE INSURANCE 100-20350 54.10
INV0011732 SURVIVORS LIFE INSURANCE 200-20350 1.59
INV0011732 SURVIVORS LIFE INSURANCE 202-20350 0.22
INV0011732 SURVIVORS LIFE INSURANCE 203-20350 0.82
INV0011732 SURVIVORS LIFE INSURANCE 205-20350 1.05
INV0011732 SURVIVORS LIFE INSURANCE 210-20350 1.20
INV0011732 SURVIVORS LIFE INSURANCE 215-20350 0.51
INV0011732 SURVIVORS LIFE INSURANCE 260-20350 2.27
INV0011732 SURVIVORS LIFE INSURANCE 264-20350 0.63
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 16 of 21
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
INV0011732 SURVIVORS LIFE INSURANCE 280-20350 0.63
INV0011732 SURVIVORS LIFE INSURANCE 283-20350 0.74
INV0011732 SURVIVORS LIFE INSURANCE 285-20350 0.24
DFT0002707 11/5/2024 EMPLOY EMPLOYMENT DEVELOPMENT DEPT 8,440.79 INV0011735 STATE INCOME TAX 100-20310 6,682.40
INV0011735 STATE INCOME TAX 200-20310 178.76
INV0011735 STATE INCOME TAX 202-20310 111.61
INV0011735 STATE INCOME TAX 203-20310 157.24
INV0011735 STATE INCOME TAX 205-20310 177.80
INV0011735 STATE INCOME TAX 210-20310 196.21
INV0011735 STATE INCOME TAX 215-20310 215.72
INV0011735 STATE INCOME TAX 260-20310 355.27
INV0011735 STATE INCOME TAX 264-20310 27.09
INV0011735 STATE INCOME TAX 280-20310 244.77
INV0011735 STATE INCOME TAX 283-20310 55.96
INV0011735 STATE INCOME TAX 285-20310 37.96
DFT0002708 11/5/2024 IRSPR IRS PAYROLL TAX DEPOSIT 23,442.18 INV0011736 FEDERAL WITHHOLDING 100-20300 18,350.38
INV0011736 FEDERAL WITHHOLDING 200-20300 495.22
INV0011736 FEDERAL WITHHOLDING 202-20300 282.85
INV0011736 FEDERAL WITHHOLDING 203-20300 352.40
INV0011736 FEDERAL WITHHOLDING 205-20300 524.65
INV0011736 FEDERAL WITHHOLDING 210-20300 597.71
INV0011736 FEDERAL WITHHOLDING 215-20300 547.97
INV0011736 FEDERAL WITHHOLDING 260-20300 1,034.64
INV0011736 FEDERAL WITHHOLDING 264-20300 75.43
INV0011736 FEDERAL WITHHOLDING 280-20300 931.58
INV0011736 FEDERAL WITHHOLDING 283-20300 135.69
INV0011736 FEDERAL WITHHOLDING 285-20300 113.66
DFT0002709 11/5/2024 IRSPR IRS PAYROLL TAX DEPOSIT 8,928.70 INV0011737 MEDICARE TAX 100-20300 6,752.25
INV0011737 MEDICARE TAX 200-20300 185.99
INV0011737 MEDICARE TAX 202-20300 65.76
INV0011737 MEDICARE TAX 203-20300 186.41
INV0011737 MEDICARE TAX 205-20300 291.79
INV0011737 MEDICARE TAX 210-20300 146.71
INV0011737 MEDICARE TAX 215-20300 129.13
INV0011737 MEDICARE TAX 260-20300 297.36
INV0011737 MEDICARE TAX 264-20300 63.16
INV0011737 MEDICARE TAX 280-20300 683.62
INV0011737 MEDICARE TAX 283-20300 73.88
INV0011737 MEDICARE TAX 285-20300 52.64
DFT0002710 11/5/2024 CPERS-HEALTH CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 2,259.76 INV0011745 11/24 ADJ-BEATIE 100-1135-51314 2,259.76
DFT0002711 11/5/2024 CPERS-HEALTH CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 17,878.00 INV0011746 11/24 CalPers Admin 100-1135-51314 212.68
INV0011746 11/24 RETIREES HEALTH INSURANCE 100-1135-51314 17,665.32 Grand Total: 1,594,787.12
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 17 of 21
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 1,223,169.90
200 - GAS TAX FUND 65,801.71
202 - RMRA (SB 1) 2,351.94
203 - MEASURE M FUND 11,334.38
205 - MEASURE R FUND 23,264.13
210 - PROP A FUND 75,802.78
215 - PROP C FUND 7,325.54
260 - CDBG PROGRAM FUND 10,189.88
263 - AMERICAN RESCUE PLAN ACT FUND 6,525.00
264 - HOUSING-PLHA 2,131.72
280 - MISCELLANEOUS GRANTS FUND 16,642.89
283 - MEASURE A SAFE PARKS FUND 10,164.22
284 - MEASURE W 2,500.00
285 - LIGHTING & LANDSCAPE MAINTENANCE 64,631.71
500 - SEWER CONSTRUCTION/MAINTENANCE FUND 3,000.00
550 - EQUIPMENT REPLACEMENT FUND 40,363.07
555 - VEHICLE MAINTENANCE & REPLACEMENT FUND 10,338.25
600 - SPECIAL DEPOSIT FUND 19,250.00
Grand Total: 1,594,787.12
Account Summary
Account Number Account Name Payment Amount
100-1100-53111 Contract Services - Priva… 2,500.00
100-1100-53972 Conferences & Meetings 960.26
100-1100-53976 Special Departmental 88.00
100-1110-53114 Legal Services - General 6,549.35
100-1130-53111 Contract Services - Priva… 4,777.86
100-1130-53976 Special Departmental 279.94
100-1135-51314 Health Insurance 20,137.76
100-1135-53406 Recruitment Expenses 565.00
100-1135-53613 Insurance-Special Events 1,351.00
100-1135-53972 Conferences & Meetings 90.00
100-1135-53976 Special Departmental 132.77
100-1150-53011 Operating Supplies 379.51
100-1150-53012 Small Tools & Equipment 623.18
100-1150-53712 Utility - Electricity 10,571.46
100-1150-53715 Utility - Communications 1,808.00
100-1150-53811 Equipment Maintenance 185.04
100-1150-53813 Facility Maintenance 8,013.36
100-1150-53814 Landscape Maintenance 855.09
100-1150-53913 Real Estate Lease 10,000.00
100-1150-54585 Furniture/Office Equipm… 155.41
100-20300 FIT Payable 49,260.60
100-20310 SIT Payable 13,147.00
100-20320 Life Ins Payable 638.82
100-20330 LTD Payable 2,367.11
100-20340 PARS 8,641.26
100-20350 Group Insurance 108.56
100-20360 PERS 30,546.95
100-20380 Union Dues 1,566.80
100-20399 Other Payroll Deductions 78,773.94
100-2100-53110 Contract Services - LA Sh… 688,964.92
100-2100-53111 Contract Services - Priva… 4,000.00
100-2100-53113 Contract Services - Speci… 10,812.56
100-2100-53186 Liability Trust Fund 78,518.53
100-2110-53012 Small Tools & Equipment 347.27
100-2110-53015 Uniform/Boot Reimburs… 817.21
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 18 of 21
Account Summary
Account Number Account Name Payment Amount
100-2110-53114 Legal Services - General 225.00
100-2110-53715 Utility - Communications 201.04
100-2110-53972 Conferences & Meetings 87.58
100-2130-53111 Contract Services - Priva… 5,200.00
100-2130-53112 Contract Services - Public 551.36
100-3100-53011 Operating Supplies 38.16
100-3100-53012 Small Tools & Equipment 1,969.63
100-3110-53120 Engineering Permits 37,006.45
100-3300-53972 Conferences & Meetings 96.74
100-3320-53111 Contract Services - Priva… 191.83
100-3325-53011 Operating Supplies 48.50
100-3325-53015 Uniform/Boot Reimburs… 200.00
100-3330-53011 Operating Supplies 165.08
100-3330-53012 Small Tools & Equipment 5,565.96
100-3330-53015 Uniform/Boot Reimburs… 200.00
100-3330-53813 Facility Maintenance 1,304.43
100-3330-53822 Park Maintenance & Re… 371.92
100-4100-53011 Operating Supplies 240.02
100-4100-53012 Small Tools & Equipment 1,281.28
100-4100-53111 Contract Services - Priva… 17,128.00
100-4100-53715 Utility - Communications 60.36
100-4100-53813 Facility Maintenance 347.64
100-4110-53980 Sports Activities 2,282.36
100-4130-53011 Operating Supplies 299.70
100-4130-53012 Small Tools & Equipment 600.07
100-4130-53712 Utility - Electricity 2,272.46
100-4130-53811 Equipment Maintenance 707.00
100-4130-53813 Facility Maintenance 368.63
100-4130-53911 Equipment Lease/Rental 119.22
100-4130-53979 Special Events 600.00
100-4140-53416 Social Media Technology 18,000.00
100-4140-53979 Special Events 12,596.49
100-4140-53992 Scholarships 750.00
100-42110 Bldg & Safety Permits 433.92
100-42130 Special Permits 2,494.64
100-42160 SB 1186 (CASP Fee) 173.60
100-47260 Recreation Programs 90.00
100-5609-59300 Construction Costs 20,554.31
100-5614-59210 Design Engineering 49,812.00
200-20300 FIT Payable 1,705.94
200-20310 SIT Payable 411.82
200-20320 Life Ins Payable 24.94
200-20330 LTD Payable 104.41
200-20340 PARS 369.37
200-20350 Group Insurance 3.52
200-20360 PERS 1,404.32
200-20380 Union Dues 78.26
200-20399 Other Payroll Deductions 4,168.27
200-3120-53012 Small Tools & Equipment 881.72
200-3120-53016 Graffiti Removal Supplies 2,135.67
200-3120-53713 Utility - Hwy Lights 9,979.51
200-3120-53714 Utility - Water 2,629.92
200-3120-53814 Landscape Maintenance 170.00
200-3120-53815 Parkway Tree Maintena… 34,378.88
200-3120-53817 Street/Sidewalk Mainte… 52.29
200-3120-53819 Signal Maintenance 6,303.54
200-3120-53821 Traffic Markings/Signs 999.33
202-20300 FIT Payable 653.15
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 19 of 21
Account Summary
Account Number Account Name Payment Amount
202-20310 SIT Payable 213.87
202-20320 Life Ins Payable 3.47
202-20330 LTD Payable 37.86
202-20350 Group Insurance 0.38
202-20360 PERS 339.14
202-20399 Other Payroll Deductions 1,104.07
203-20220 Retention Payable 5,814.52
203-20300 FIT Payable 972.11
203-20310 SIT Payable 286.74
203-20320 Life Ins Payable 12.57
203-20330 LTD Payable 68.87
203-20340 PARS 179.10
203-20350 Group Insurance 1.55
203-20360 PERS 869.40
203-20380 Union Dues 9.17
203-20399 Other Payroll Deductions 2,520.35
203-3120-53111 Contract Services - Priva… 600.00
205-20220 Retention Payable 15,720.73
205-20300 FIT Payable 1,522.37
205-20310 SIT Payable 350.35
205-20320 Life Ins Payable 16.36
205-20330 LTD Payable 85.65
205-20340 PARS 606.81
205-20350 Group Insurance 2.03
205-20360 PERS 1,123.64
205-20380 Union Dues 9.71
205-20399 Other Payroll Deductions 3,226.48
205-3120-53111 Contract Services - Priva… 600.00
210-20300 FIT Payable 1,593.73
210-20310 SIT Payable 404.25
210-20320 Life Ins Payable 18.93
210-20330 LTD Payable 82.52
210-20340 PARS 9.24
210-20350 Group Insurance 2.52
210-20360 PERS 1,215.50
210-20380 Union Dues 81.78
210-20399 Other Payroll Deductions 3,430.04
210-3130-53816 Bus Shelter Maintenance 8,008.00
210-3130-53916 Dial-A-Ride Services 12,007.70
210-3130-53917 Fixed Route Shuttle 50,740.07
210-46100 Dial-A-Ride Fares -85.50
210-46105 Shuttle Fares -1,706.00
215-20220 Retention Payable 2,536.50
215-20300 FIT Payable 1,310.01
215-20310 SIT Payable 424.78
215-20320 Life Ins Payable 7.90
215-20330 LTD Payable 73.70
215-20340 PARS 9.24
215-20350 Group Insurance 0.94
215-20360 PERS 713.09
215-20380 Union Dues 7.04
215-20399 Other Payroll Deductions 2,242.34
260-20300 FIT Payable 2,610.31
260-20310 SIT Payable 697.57
260-20320 Life Ins Payable 30.65
260-20330 LTD Payable 126.44
260-20340 PARS 311.28
260-20350 Group Insurance 4.46
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 20 of 21
Account Summary
Account Number Account Name Payment Amount
260-20360 PERS 1,752.52
260-20380 Union Dues 136.88
260-20399 Other Payroll Deductions 4,519.77
263-3320-53111 Contract Services - Priva… 6,525.00
264-20300 FIT Payable 211.03
264-20310 SIT Payable 33.70
264-20320 Life Ins Payable 5.73
264-20330 LTD Payable 28.98
264-20350 Group Insurance 1.13
264-20360 PERS 505.85
264-20399 Other Payroll Deductions 1,345.30
280-20300 FIT Payable 2,942.83
280-20310 SIT Payable 466.07
280-20320 Life Ins Payable 4.59
280-20330 LTD Payable 18.46
280-20340 PARS 2,969.35
280-20350 Group Insurance 1.50
280-20360 PERS 377.05
280-20380 Union Dues 6.72
280-20399 Other Payroll Deductions 917.25
280-3300-51111 Salaries - Full Time 37.00
280-3300-53015 Uniform/Boot Reimburs… 196.32
280-3300-53111 Contract Services - Priva… 7,948.75
280-3300-53406 Recuritment Expense 757.00
283-20300 FIT Payable 436.53
283-20310 SIT Payable 121.48
283-20320 Life Ins Payable 11.08
283-20330 LTD Payable 40.35
283-20350 Group Insurance 1.37
283-20360 PERS 356.09
283-20380 Union Dues 55.66
283-20399 Other Payroll Deductions 1,118.35
283-5618-59210 Design Engineering 8,023.31
284-5615-59210 Design Engineering 2,500.00
285-20300 FIT Payable 501.69
285-20310 SIT Payable 126.28
285-20320 Life Ins Payable 2.96
285-20330 LTD Payable 10.19
285-20340 PARS 88.96
285-20350 Group Insurance 1.04
285-20360 PERS 348.68
285-20380 Union Dues 55.16
285-20399 Other Payroll Deductions 654.12
285-3330-53111 Contract Services - Priva… 2,772.00
285-3330-53712 Utility - Electricity 27,768.39
285-3330-53715 Utility - Communications 30.18
285-3330-53813 Facility Maintenance 11,084.00
285-3330-53814 Landscape Maintenance 15,139.86
285-3330-53822 Park Maintenance & Re… 2,184.71
285-3330-53911 Equipment Lease/Rental 3,863.49
500-3210-53111 Contract Services - Priva… 3,000.00
550-6100-53017 Software & Licensing 469.97
550-6100-53018 Computer Hardware & S… 1,756.51
550-6100-53111 Contract Services - Priva… 38,136.59
555-3150-53014 Fuel 7,841.74
555-3150-53812 Vehicle Maintenance 2,496.51
600-20230 Refundable Special Depo… 250.00
Check Register Report Payment Dates: 10/12/2024 - 11/5/2024 11/6/2024 10:14:33 AM Page 21 of 21
Account Summary
Account Number Account Name Payment Amount
600-23280 Deposit - C & D 19,000.00
Grand Total: 1,594,787.12
Project Account Summary
Project Account Key Payment Amount
**None** 1,581,133.41
30225E 191.83
61325E 1,454.16
61425E 634.18
71025E 10,383.22
98725E 794.00
99025E 196.32
Grand Total: 1,594,787.12
AGENDA ITEM NO. D-2
To: Mayor and City Council For meeting of: November 12, 2024 Via: Bob Lindsey, City Manager
By: Troy O. Grunklee, CPA, Director of Administrative Services Alex Merkel Medina, Finance Manager
SUBJECT: PRESENTATION OF OCTOBER 2024 REQUISITION SUMMARY REPORT
BACKGROUND
On April 24, 2018, the City Council adopted several ordinances and accompanying resolutions amending the City’s purchasing procedures to streamline and make the procurement process more efficient. One of the amendments to the purchasing procedures was a provision setting a $5,000 spending limit for Department Heads and a separate provision increasing the City Manager’s spending limit to $20,000 for professional services, supplies and equipment. In order to document purchases approved by the City Manager and/or Department Heads the City Council directed that a monthly report be prepared and filed with the City Council. This action is to receive and file the requisition summary report for the month of October 2024.
DISCUSSION
City staff initiated ten (10) requisitions during the month totaling $66,565.89.
RECOMMENDATION
It is recommended that the City Council receive and file this report.
ATTACHMENTS
Attachment “A”: Requisition Summary Report for October 2024 City of La Puente
AGENDA REPORT
Requisition Summary Report
City of La Puente Requisition Detail
Issued Date Range 10/01/2024 - 10/31/2024
Description Requested by Trade
Requisition Number Vendor Status Approved by Issue Date Discount Dist Amount REQ001053 Fitness Instructor Payment Approved ADRIANA DOMINGUEZ 10/7/2024 0 1,050.00 CHRPER - CHRISTOPHER PEREZ ARIAS Director of Comm. Services Items
Description Sequence Part Number Units Price Tax Shipping Discount Paid Fitness Instructor Payment 1 0 0 0 0 0 1,050.00
Distributions
Account Number Account Name Project Account Key Separate Sales Tax Percent Dist Amount 263-3320-53111 Contract Services - Private 100.00% 1,050.00 REQ001054 Fitness Clsss Payment Approved ADRIANA DOMINGUEZ 10/15/2024 0 1,050.00 CHRPER - CHRISTOPHER PEREZ ARIAS Director of Comm. Services Items
Description Sequence Part Number Units Price Tax Shipping Discount Paid Fitness Clsss Payment 1 0 0 0 0 0 1,050.00
Distributions
Account Number Account Name Project Account Key Separate Sales Tax Percent Dist Amount 263-3320-53111 Contract Services - Private 100.00% 1,050.00 REQ001058 ENTERTAINMENT FOR DIA DE LOS MUERTOS 2024 Approved ANGEL MORALES 10/21/2024 0 2,000.00 MARDIV - MARIACHI DIVAS INC. Director of Comm. Services Items
Description Sequence Part Number Units Price Tax Shipping Discount Paid ENTERTAINMENT FOR DIA DE LOS MUERTOS 2024 1 0 0 0 0 0 2,000.00 Distributions
Account Number Account Name Project Account Key Separate Sales Tax Percent Dist Amount 100-4140-53979 Special Events 71025E 100.00% 2,000.00
10/31/2024 5:26:06 PM Page 1 of 3
ATTACHMENT A
Requisition Summary Report Issued Date Range 10/01/2024 - 10/31/2024 Description Requested by Trade
Requisition Number Vendor Status Approved by Issue Date Discount Dist Amount REQ001059 ENTERTAINMENT FOR THE DIA DE LOS MUERTOS 2024 Approved ANGEL MORALES 10/21/2024 0 1,100.00 SARGER - SARAH M. GERTMENIAN Director of Comm. Services Items
Description Sequence Part Number Units Price Tax Shipping Discount Paid ENTERTAINMENT FOR THE DIA DE LOS MUERTOS 2024 1 0 0 0 0 0 1,100.00 Distributions
Account Number Account Name Project Account Key Separate Sales Tax Percent Dist Amount 100-4140-53979 Special Events 71025E 100.00% 1,100.00
REQ001060 ITS A GAS Approved ANGEL MORALES 10/21/2024 0 2,609.55 ESP - EVENT SOUND PROFESSIONALS Director of Comm. Services Items
Description Sequence Part Number Units Price Tax Shipping Discount Paid ITS A GAS 1 0 0 0 0 0 2,609.55
Distributions
Account Number Account Name Project Account Key Separate Sales Tax Percent Dist Amount 100-4140-53979 Special Events 71025E 100.00% 2,609.55
REQ001062 COMM CTR GYM AIR CONDITIONER Approved NORMA RAMIREZ 10/22/2024 0 2,420.00 MECTID - TIDAL MECHANICAL LLC Director of Dev. Services Items
Description Sequence Part Number Units Price Tax Shipping Discount Paid COMM CTR GYM AIR CONDITIONER1 0 0 0 0 0 2,420.00
Distributions
Account Number Account Name Project Account Key Separate Sales Tax Percent Dist Amount 285-3330-53813 Facility Maintenance 100.00% 2,420.00
REQ001063 BALLOON DECORATION FOR DIA DE LOS MUERTOS Approved ANGEL MORALES 10/22/2024 0 2,609.55 ITSGAS - IT'S A GAS, INC Director of Comm. Services
Items
Description Sequence Part Number Units Price Tax Shipping Discount Paid BALLOON DECORATION FOR DIA DE LOS MUERTOS 1 0 0 0 0 0 2,609.55 Distributions
Account Number Account Name Project Account Key Separate Sales Tax Percent Dist Amount 100-4140-53979 Special Events 71025E 100.00% 2,609.55
REQ001064 BOOM LIFT (JLG T350 TOW-PRO) Approved Alexander Merkel 10/28/2024 0 37,427.50 STOTZE - STOTZ EQUIPMENT City Council
Items
Description Sequence Part Number Units Price Tax Shipping Discount Paid BOOM LIFT (JLG T350 TOW-PRO) 1 0 0 0 0 0 -
Distributions
Account Number Account Name Project Account Key Separate Sales Tax Percent Dist Amount 555-3150-54484 Vehicle Purchase 100.00% 37,427.50
10/31/2024 5:26:06 PM Page 2 of 3
Requisition Summary Report Issued Date Range 10/01/2024 - 10/31/2024 Description Requested by Trade
Requisition Number Vendor Status Approved by Issue Date Discount Dist Amount REQ001065 HDX CART REPAIR Approved NORMA RAMIREZ 10/30/2024 0 5,990.77 STOTZE - STOTZ EQUIPMENT City Manager
Items
Description Sequence Part Number Units Price Tax Shipping Discount Paid HDX CART REPAIR 1 0 0 0 0 0 -
Distributions
Account Number Account Name Project Account Key Separate Sales Tax Percent Dist Amount 555-3150-53812 Vehicle Maintenance 100.00% 5,990.77
Requisition Count: 10 Total: 66,565.89
10/31/2024 5:26:06 PM Page 3 of 3
AGENDA ITEM NO. D-3
To: Mayor and City Council For meeting of: November 12, 2024 From: Bob Lindsey, City Manager
By: Troy Grunklee, CPA, Director of Administrative Services Alex Merkel Medina, Finance Manager
SUBJECT: PRESENTATION OF OCTOBER 2024 INVESTMENT REPORT
BACKGROUND
This report presents the City’s investment portfolio for the period of October 2024. The attachment provides details of the City’s portfolio. It has been prepared to comply with regulations contained in California Government Code Section 53600 and the Statement of Investment Policy approved by the City Council on June 11, 2024.
The investment objectives of the City of La Puente are first, to provide safety of principal to ensure the preservation of capital in the overall portfolio, second, to provide sufficient liquidity to meet all operating requirements, and third, to earn a commensurate rate of return consistent with the constraints imposed by the safety and liquidity objectives.
The City follows the practice of pooling cash and investments for all funds under its direct control.
Interest earned on pooled cash and investments is allocated to the various funds based on the respective fund’s average quarterly cash balance. It is common for governments to pool the cash and investments of various funds to improve investment performance. By pooling funds, cities are able to benefit from economies of scale, diversification, liquidity and ease of administration.
DISCUSSION
The Investment Report for September has been provided as an attachment for your review. Investment activity for the period is summarized as follows:
DATE TRANSACTION ASSET TYPE RATE AMOUNT
10/05/2024 Sale/Redemption US Government Obligation-Federal Home Loan Bank Bond (FHLB)
5.50% $250,000
FISCAL IMPACT
Idle cash invested in certificates of deposit, government securities, and corporate bonds typically return higher yields than LAIF (Local Agency Investment Fund). This maximizes returns without assuming substantial additional risk.
City of La Puente
AGENDA REPORT
October 2024 Investment Report
For Meeting of November 12, 2024
SUMMARY
In summary, the City has conservatively placed its investment portfolio in LAIF, federal agency securities, corporate bonds, and certificates of deposit. The portfolio complies with the Statement of Investment Policy and the City has the ability to meet its expenditure requirements for the next six months.
RECOMMENDATION
It is recommended that the City Council receive and file this report.
ATTACHMENTS
Attachment A – Investment Report
Attachment B – Certificates of Deposit
Attachment C – Municipal Bonds
Attachment D – Charts
CITY OF LA PUENTE ATTACHMENT A
Cash and Investment Report
October 31, 2024
Source of
Purchase Maturity Interest Face Book Market Market
Investment Type Issuer Date Date Rate Value Value Value Valuation Local Agency Investment Fund State of California 4.575% $ 792,817 $ 792,817 $ 789,896 LAIF Government Obligations
U.S. Agency Security FFCB 06/10/20 06/10/25 0.680% 250,000 250,000 $244,463 Multi-Bank U.S. Agency Security FFCB 06/02/20 06/09/25 0.500% 250,000 250,000 $244,465 Stifel U.S. Agency Security FFCB 03/22/21 04/01/25 0.710% 250,000 250,000 $246,073 Stifel U.S. Agency Security FFCB 02/24/21 03/03/26 0.790% 250,000 250,000 $238,828 Stifel U.S. Agency Security FFCB 08/03/21 08/10/26 0.710% 250,000 250,000 $234,948 Stifel U.S. Agency Security FFCB 08/30/21 09/01/26 0.870% 500,000 499,800 $470,255 Stifel U.S. Agency Security FFCB 08/30/21 02/10/25 0.480% 250,000 249,750 $247,088 Stifel U.S. Agency Security FFCB 09/23/21 09/28/26 0.940% 250,000 249,500 $234,825 Stifel U.S. Agency Security FFCB 09/02/21 09/08/26 0.870% 250,000 250,000 $234,975 Stifel U.S. Agency Security FFCB 07/29/20 07/29/25 0.580% 250,000 250,000 $243,080 Stifel U.S. Agency Security FFCB 10/07/21 10/07/26 1.000% 250,000 249,625 $234,930 Stifel U.S. Agency Security FFCB 10/28/21 11/03/26 1.330% 250,000 250,000 $236,100 Stifel U.S. Agency Security FFCB 11/10/21 11/16/26 1.270% 250,000 250,000 $235,550 Stifel U.S. Agency Security FFCB 11/24/21 11/30/26 1.460% 500,000 500,000 $472,410 Stifel U.S. Agency Security FFCB 06/27/23 06/09/28 4.690% 250,000 250,060 $248,988 Stifel U.S. Agency Security FHLB 05/05/20 05/19/25 0.750% 250,000 250,000 $245,065 Stifel U.S. Agency Security FHLB 03/02/21 02/26/26 0.850% 250,000 250,000 $238,928 Stifel U.S. Agency Security FHLB 03/08/21 03/30/26 0.980% 250,000 250,000 $238,553 Stifel U.S. Agency Security FHLB 03/11/21 03/25/26 0.875% 250,000 251,000 $238,323 Stifel U.S. Agency Security FHLB 06/29/20 06/30/25 0.650% 375,000 375,000 $372,086 Stifel U.S. Agency Security FHLB 02/09/21 02/09/26 0.300% 250,000 250,000 $239,833 Stifel U.S. Agency Security FHLB 08/10/21 02/18/26 0.600% 250,000 248,250 $238,430 Stifel U.S. Agency Security FHLB 02/18/21 02/18/26 0.600% 250,000 250,000 $238,430 Multi-Bank U.S. Agency Security FHLB 02/26/21 02/26/26 0.580% 250,000 250,000 $238,073 Multi-Bank U.S. Agency Security FHLB 01/26/21 01/26/26 0.560% 250,000 250,000 $238,750 Multi-Bank U.S. Agency Security FHLB 02/24/21 02/24/26 0.625% 250,000 249,500 $238,263 Stifel U.S. Agency Security FHLB 02/25/21 02/25/26 0.660% 250,000 250,000 $238,350 Stifel U.S. Agency Security FHLB 02/12/21 02/12/26 0.520% 250,000 249,750 $238,213 Stifel U.S. Agency Security FHLB 05/18/21 05/26/26 1.030% 250,000 250,000 $237,538 Multi-Bank U.S. Agency Security FHLB 06/29/20 06/30/25 0.680% 250,000 250,000 $243,933 Stifel U.S. Agency Security FHLB 09/30/21 10/13/26 1.100% 250,000 249,823 $235,310 Stifel U.S. Agency Security FHLB 04/22/21 02/24/26 0.750% 250,000 249,375 $238,655 Stifel U.S. Agency Security FHLB 02/25/22 02/25/27 2.000% 250,000 250,000 $237,423 Stifel U.S. Agency Security FHLB 04/28/22 05/10/27 3.100% 250,000 249,750 $243,890 Stifel U.S. Agency Security FHLB 07/12/22 06/30/27 3.250% 250,000 250,089 $249,565 Stifel U.S. Agency Security FHLB 08/18/22 04/21/27 2.250% 250,000 248,406 $249,983 Stifel U.S. Agency Security FHLB 11/04/22 04/21/27 3.200% 760,000 715,928 $740,597 Stifel U.S. Agency Security FHLB 02/15/23 02/09/28 5.050% 700,000 698,336 $699,930 Stifel U.S. Agency Security FHLMC 06/19/20 06/30/25 0.720% 250,000 250,000 $244,068 Stifel U.S. Agency Security FHLMC 07/14/20 07/14/25 0.600% 250,000 250,000 $243,575 Stifel U.S. Agency Security FHLMC 07/23/20 07/23/25 0.500% 250,000 249,625 $243,130 Stifel U.S. Agency Security FHLMC 05/05/22 05/26/27 3.250% 250,000 250,000 $249,848 Stifel U.S. Agency Security FHLMC 09/15/22 08/01/27 3.740% 250,000 248,540 $244,317 Stifel U.S. Agency Security FNMA 06/04/20 06/04/25 0.710% 250,000 250,000 $244,703 Multi-Bank U.S. Agency Security FNMA 07/22/20 07/22/25 0.600% 250,000 250,000 $243,285 Stifel U.S. Agency Security FNMA 08/03/20 08/19/25 0.625% 250,000 250,000 $242,590 Stifel U.S. Agency Security FNMA 08/03/20 08/12/25 0.500% 250,000 250,000 $242,483 Stifel U.S. Agency Security FNMA 07/21/21 10/22/25 0.560% 250,000 249,529 $241,050 Stifel U.S. Agency Security FNMA 08/17/20 08/14/25 0.500% 250,000 249,875 $242,543 Stifel U.S. Agency Security FNMA 07/21/22 09/01/26 2.150% 250,000 238,655 $239,503 Stifel U.S. Agency Security FNMA 08/16/22 04/01/26 2.670% 250,000 224,798 $212,375 Stifel U.S. Agency Security FNMA 07/29/20 07/29/25 0.700% 250,000 250,000 $243,295 Multi-Bank U.S. Agency Security Treasury 05/12/21 12/31/25 0.375% 250,000 245,850 $239,005 Stifel U.S. Agency Security Treasury 06/15/21 11/30/25 0.375% 250,000 247,659 $239,658 Stifel U.S. Agency Security Treasury 06/24/21 02/28/26 0.500% 250,000 246,775 $237,930 Stifel U.S. Agency Security Treasury 07/21/21 09/30/25 0.250% 250,000 246,675 $240,898 Stifel U.S. Agency Security Treasury 07/29/21 08/31/25 0.250% 250,000 248,150 $241,613 Stifel U.S. Agency Security Treasury 08/10/21 10/31/25 0.250% 250,000 246,725 $240,115 Stifel U.S. Agency Security Treasury 09/29/21 06/30/26 0.875% 250,000 249,550 $236,738 Stifel U.S. Agency Security Treasury 04/29/21 04/30/26 0.750% 500,000 497,800 $474,980 Stifel Total Government Securities 16,835,000 16,724,148 16,212,788 Municipal Bonds*** various 250,000 247,965 218,944
Negotiable Certificates of Deposit *** various 10,662,000 10,661,009 10,402,902 Corporate Bonds*** various
Total Investments $ 28,539,817 $ 28,425,939 $ 27,624,530 Deposits in Bank 556,456
*
Miscellaneous Cash 2,200 **
Total Cash and Deposits 558,656
Total Investments, Cash and Deposits $ 28,984,595
* Deposits represent the equity in the checking & payroll accounts. ** Miscellaneous cash represents a total of all petty cash accounts. *** Detailed list of Negotiable Certificates of Deposit/Corporate Bonds attached Alex Merkel Medina
Finance Manager
I certify that this investment portfolio is in conformity with the Investment Policy of the City of La Puente as stated in Resolution No. 24-5874 dated June 11, 2024. The Investment Program provides sufficient liquidity to meet the next six months' estimated expenditures.
Troy O. Grunklee, CPA
Dir. Of Aministrative Services
ATTACHMENT B
CITY OF LA PUENTE Cash and Investment Report October 31, 2024 Negotiable Certificates of Deposit
Purchase Maturity Interest Face Book Market Source of
Issuer Date Date Rate Value Value Value Valuation
JP Morgan Chase Bank 5/19/20 5/28/25 1.00% 248,000 248,000 243,315 Stifel Greenstate Credit Union 3/30/21 4/16/26 0.95% 249,000 249,000 237,917 Stifel UBS Bank 6/15/21 6/23/26 0.75% 248,000 248,000 234,985 Stifel Parsons FCU 6/24/21 6/30/26 0.50% 249,000 249,000 236,973 Stifel State Bank of India, NY 5/5/21 5/19/26 1.00% 248,000 248,000 236,627 Stifel Sallie Mae Bank 6/30/21 7/8/26 1.00% 247,000 247,000 234,818 Stifel Medallion Bank 9/14/21 9/30/26 0.90% 249,000 249,000 234,849 Stifel Goldman Sachs Bank 7/20/21 7/28/26 1.00% 248,000 248,000 235,141 Stifel Capital One Bank NA 11/8/21 11/17/26 1.10% 248,000 248,000 234,144 Stifel East Boston Savings Bank 8/14/20 8/14/25 0.50% 248,000 248,000 240,734 Stifel Citadel Federal Credit Union 2/26/20 2/27/25 1.65% 248,000 248,000 245,716 Stifel Pathfinder Bank 10/2/20 10/14/25 0.50% 249,000 249,000 240,342 Stifel Toyota Bank 7/21/21 7/29/26 0.95% 248,000 248,000 235,213 Stifel Synchrony Bank 8/24/21 8/27/26 0.90% 248,000 248,000 235,054 Stifel Pentagon FCU 8/17/21 9/1/26 0.85% 249,000 249,000 235,123 Stifel Texas Exchange Bank 9/28/21 11/14/25 0.85% 249,000 249,000 240,551 Stifel USF Federal Credit Union 10/14/21 10/28/26 0.90% 249,000 249,000 234,404 Stifel Live Oak Bank 10/4/21 10/19/26 0.90% 249,000 249,000 234,546 Stifel Bank Hapoalim 12/8/21 12/26/26 1.35% 248,000 248,000 234,883 Stifel Connexus Credit Union 12/20/21 12/23/26 1.15% 249,000 249,000 237,410 Stifel Nelnet Bank 1/24/22 2/2/27 1.45% 248,000 248,000 234,633 Stifel Amerant Bank 2/14/22 2/16/27 1.60% 248,000 248,000 235,265 Stifel Beal Bank 3/1/22 3/3/27 2.05% 248,000 248,000 237,524 Stifel Ally Bank 7/22/22 7/28/26 3.25% 246,000 246,000 242,716 Stifel Capital One Bank USA 7/14/22 7/20/27 3.40% 245,000 245,000 241,470 Stifel Discover Bank 7/14/22 7/20/27 3.35% 245,000 245,000 241,158 Stifel American Express National Bank 7/22/22 7/27/27 3.45% 245,000 245,000 235,265 Stifel St. Vincent Medical Center Credit Union 8/3/22 8/12/27 3.50% 249,000 249,000 246,059 Stifel Belmont Bank 8/5/22 8/24/27 3.15% 249,000 249,000 247,918 Stifel Resource One Credit Union 8/3/22 8/18/25 3.30% 249,000 249,000 247,088 Stifel Cobalt Credit Union 9/1/22 9/15/27 3.60% 249,000 249,000 246,684 Stifel Healthcare System FCU 9/7/22 9/21/26 3.60% 249,000 249,000 247,212 Stifel Coca Cola FCU 1/31/23 2/2/26 4.60% 249,000 249,000 250,429 Stifel Affinity Bank 3/13/23 3/17/28 4.90% 248,000 248,000 255,559 Stifel Morgan Stanley Bank NA 3/17/23 3/23/28 4.90% 244,000 244,000 251,408 Stifel Morgan Stanley Private Bank 3/17/23 3/23/28 4.90% 244,000 244,000 251,408 Stifel American First Credit Union 4/24/23 4/27/27 4.40% 249,000 249,000 251,615 Stifel Cy Fair FCU 5/4/23 5/19/27 4.35% 248,000 248,000 250,373 Stifel Alabama Credit Union 6/7/23 12/21/26 4.85% 248,000 248,000 252,494 Stifel Jeep Country FCU 6/21/23 6/29/27 4.70% 248,000 248,000 252,677 Stifel Baxter FCU 8/20/24 11/24/25 4.95% 249,000 248,009 249,977 Stifel Luana Savings Bank 2/28/20 2/28/25 1.55% 248,000 248,000 245,565 Multi-Bank Celtic Bank 4/17/20 4/17/25 1.50% 249,000 249,000 245,659 Multi-Bank Total for Negotiable Certificates of Deposit $ 10,662,000 $10,661,009$10,402,902
ATTACHMENT C
CITY OF LA PUENTE Cash and Investment Report October 31, 2024 Municipal Bonds
Purchase Maturity Interest Face Book Market Market
Issuer Date Date Rate Value Value Value Valuation
State of California 1/11/21 4/1/25 3.38% 250,000 247,965 218,944 Multi-Bank Total for Municipal Bonds $ 250,000 $ 247,965 $ 218,944
CITY OF LA PUENTE ATTACHMENT D
Cash and Investment Report Charts October 31, 2024
Local Agency Investment
Fund, $792,817
Municipal Bonds, $247,965
Federal Agency Securities,
$16,724,148
Negotiable Certificates of
Deposit, $10,661,009
Available Cash, $558,656
Investment Types
0%
10%
20%
30%
40%
50%
< 12 MOS. 13-24 MOS. 25-36 MOS. 37-48 MOS.
28%
42%
25%
5%
PER
CEN
T
A
GE T
O
T
O
T
AL
DURATION OF MATURITY
Maturity Distribution
AGENDA ITEM NO. D-4
To: Mayor and City Council For meeting of: November 12, 2024 From: Bob Lindsey, City Manager
By: John Di Mario, Development Services Director
Rey Alfonso, City Engineer
SUBJECT: CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO AMERICAN ASPHALT SOUTH, INC. FOR THE CITYWIDE SLURRY SEAL FY 2024-25 IN THE AMOUNT OF $335,376.05
BACKGROUND
The Citywide Slurry Seal FY 24-25 Project is being proposed for select City streets. Slurry seal is a preventative maintenance activity that is used to preserve the underlying pavement structure and provide an aesthetically pleasing black wearing surface. Slurry seal is typically applied on an intermittent or cyclical basis, and has an expected life of 5-7 years. Roadways selected for slurry seal treatment usually have slight to moderate distress, no rutting, and generally narrow crack widths; and where a slurry seal would help extend the pavement life until resurfacing becomes necessary.
DISCUSSION
On September 24, 2024, the Council authorized the Citywide Slurry Seal FY 2024-25 project to be advertised for formal bid. The Engineer’s estimate for construction was $360,000.
The project will include the slurry seal of 16 street segments Citywide, covering about 2.5 miles or approximately 380,000 square feet of pavement. The pavement conditions of the streets included in the project are mostly rated as Fair to Good within the City’s Pavement Management System. Many of the streets selected for this project were slurry sealed in 2019, but have undergone water main replacement work by the San Gabriel Valley Water Company during the last few years. The work will include crack sealing, localized pavement repairs, and restoration of the pavement markings and street legends. In addition, a new cross-gutter on Waringwood Road at Rorimer Street will be constructed to alleviate occasional downstream nuisance flooding on Inyo Street between Roxham Avenue and Banbridge Avenue.
The bid opening was conducted on October 22, 2024. The City received a total of six (6) bids for the project. The results of the bids are as follows:
American Asphalt South, Inc.
Roy Allan Slurry Seal Inc.
Pavement Coatings Co.
$335,376.05
$347,970.50
$364,795.00
COPP Contracting, Inc. $416,837.50
City of La Puente
AGENDA REPORT
Agenda Report – Authorization to Award Contract Citywide Slurry Seal FY 2024-25 For Meeting of: November 12, 2024
All American Asphalt $439,199.00
Horizons Construction Co. International $678,769.00
After the process of verifying the contractor’s bid submittal, references were contacted for American Asphalt South, Inc. References confirmed that the contractor’s prior work was completed satisfactorily. American Asphalt South has been determined to be the lowest responsible bidder for the project.
Based on the scope of work, the Project should take approximately forty (40) working days to complete after the date the contractor is issued the notice to proceed.
FISCAL IMPACT
The Fiscal Year 24-25 Budget includes $250,000 in RMRA/SB1 funds for the Local Streets Slurry Seal project.
The bid schedule for construction of this Project totals $335,376.05. With a 7 percent (7%) project contingency of $23,476.32, the total construction project budget is $358,852.37. In addition, there are associated project costs for construction management, inspection, and material testing estimated at $30,000. This brings the total estimated project cost to $388,852.37
There is no impact to the City’s General Fund associated with this project.
RECOMMENDATION
It is recommended that the City Council: (1) award the contract to American Asphalt South, Inc. in the amount of $335,376.05; (2) authorize the City Manager to execute the Agreement and approve change orders up to 7% of the original bid amount; and (3) adopt Resolution No. 24-5906 amending the Fiscal Year 2024-2025 Capital Improvement Program Budget.
ATTACHMENTS
Attachment “A”: Agreement
Attachment “B”: Resolution No. 24-5906
SPC24-19 D-1
CITY OF LA PUENTE
CONTRACT AGREEMENT
FOR
CITYWIDE SLURRY SEAL FY 2024-25
IN THE CITY OF LA PUENTE
This contract agreement is made and entered into for the above-stated project this 12th day of November, 2024, by and between the City of La Puente, as AGENCY and American Asphalt South, Inc., a California corporation, as Contractor.
WITNESSETH that AGENCY and Contractor have mutually agreed as follows:
ARTICLE I
The Contract Documents for the aforesaid project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications, details, standard drawings, and appendices; together with this contract agreement and all required bonds, insurance certificates, permits, notices, and affidavits and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner. All of the provisions of said Contract Documents are made a part hereof as though fully set forth herein.
ARTICLE II
For and in consideration of the payments and agreements to be made and performed by AGENCY, Contractor agrees to furnish all materials and perform all work required for the above-stated project and to fulfill all other obligations as set forth in the aforesaid contract documents.
ARTICLE III
Contractor agrees to receive and accept the prices set forth in the Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents and also including those arising from actions of the elements, unforeseen difficulties, or obstructions encountered in the prosecution of the work and also including those arising from actions of the elements, unforeseen difficulties, or obstructions encountered in the prosecution of the work, suspension, or discontinuance of the work and all other unknowns or risks of any description connected with the work.
ATTACHMENT A
SPC24-19 D-2
ARTICLE IV
AGENCY hereby promises and agrees to employ and does hereby employ, Contractor to provide the materials, do the work and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices aforesaid and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth in the contract documents.
ARTICLE V
Contractor acknowledges the provisions of the State Labor Code requiring every employer to be insured against liability for workers' compensation or to undertake selfinsurance in accordance with the provisions of that code and certifies compliance with such provisions. Contractor further acknowledges the provisions of the State Labor Code requiring every employer to pay at least the minimum prevailing rate of per diem wages for each craft classification or type of workman needed to execute this contract as determined by the Director of Labor Relations of the State of California.
ARTICLE VI
Contractor agrees to indemnify and hold harmless AGENCY and all of its officers and agents from any claims, demands, or causes of action including related expenses, attorney's fees, and costs based on, arising out of, or in any way related to the work undertaken by Contractor hereunder. In the event the insurance coverage is on a claims made basis the Contractor shall indemnify and hold harmless the AGENCY and all of its officers and agents from any and all claims, demands, or causes of action that arise after the expiration of the Contractor's current policy or after the service contract has ended, for any occurrences arising out of or any way related to the work undertaken by the Contractor. The liability insurance coverage values shall be:
Insurance Coverage Requirements Limit Requirements
Comprehensive General Liability $1,000,000
Product/Completion Operations $1,000,000
Contractual General Liability $1,000,000
Comprehensive Automobile Liability $1,000,000
A combined single-limit policy with aggregate limits in the amount of $2,000,000 will be considered equivalent to the required minimum limits. The issuer shall be an "admitted surety insurer" duly authorized to transact business under the laws of the State of California.
Acceptable insurance coverage shall be placed with carriers admitted to write insurance in California with a rating of A:VIII by A.M. Best & Co. Any deviation from this rule shall require specific approval in writing from the AGENCY.
Insurance shall name the City of La Puente, its officers, agents, and employees as additional insured by endorsement of the Contractor's policy. A copy of the SPC24-19 D-3
endorsement, showing policy limits, shall be provided to the AGENCY on or before signing this contract.
ARTICLE VII
Contractor affirms that the signatures, titles, and seals set forth hereinafter the execution of this contract agreement represent all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest herein.
ARTICLE VIII
BLANK
ARTICLE IX
Records and Audits. The Contractor shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to the contract and such other records as may be deemed necessary by the AGENCY to assure proper accounting for all project funds, both federal and non-federal shares. These records will be made available for audit purposes to the AGENCY or any authorized representative and will be retained for 5 years after the expiration of this Contract unless permission to destroy them is granted by the AGENCY.
SPC24-19 D-4
IN WITNESS WHEREOF, the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this contract agreement to be executed in duplicate by setting hereunto their names, titles, hands, and seals this ________ day of __________________, 20___.
Contractor:
(Signature)
Name and Title (Printed)
Contractor's License No.
Agency Business License No.
Federal Tax Identification No.
Note: Contractor signature must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached.
AGENCY:
City Manager of the City of La Puente
Attested:
City Clerk of the City of La Puente
Date
Approved
as to form:
City Attorney of the City of La Puente
Date
SPC24-19 D-5
FAITHFUL PERFORMANCE BOND
FOR
CITYWIDE SLURRY SEAL FY 2024-25
IN THE CITY OF LA PUENTE
KNOW ALL MEN BY THESE PRESENTS that American Asphalt South, Inc.______________________________ as CONTRACTOR and ,
a corporation organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of La Puente, as AGENCY, in the penal sum of Three Hundred Thirty-Five Thousand Three Hundred Seventy-Six Dollars and Five Cents ($335,376.05), which is 100 percent of the total contract amount for the above-stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above-stated project, if CONTRACTOR faithfully performs and fulfills all obligations under the contract documents in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligations or time for completion made pursuant to the terms of the Contract Documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY.
IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Bidder and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.
Dated:
BIDDER: Name:
Address:
By:
(Signature)
Type Name and Title
SURETY: Name:
Address:
By:
(Signature)
Type Name and Title:
Note: This bond must be executed in duplicate and dated, all signatures must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached.
SPC24-19 D-6
MATERIAL AND LABOR BOND
FOR
CITYWIDE SLURRY SEAL FY 2024-25
IN THE CITY OF LA PUENTE
KNOW ALL MEN BY THESE PRESENTS that American Asphalt South, Inc. , as CONTRACTOR, and __________________________________________________, a corporation organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the Three Hundred Thirty-Five Thousand Three Hundred Seventy-Six Dollars and Five Cents ($335,376.05), which is 100 percent of the total contract amount for the abovestated project, for payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above-stated project, if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the work to be done under said contract, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set forth above, which amount shall inure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alterations in the work to be done, materials to be furnished, or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY.
IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Bidder and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.
Dated:
BIDDER: Name:
Address:
By:
(Signature)
Type Name and Title
SURETY: Name:
Address:
By:
(Signature)
Type Name and Title:
Note: This bond must be executed in duplicate and dated, all signatures must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached.
RESOLUTION NO. 24-5906 PAGE 1 OF 1 NOVEMBER 12, 2024
RESOLUTION NO. 24-5906
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LA PUENTE, CALIFORNIA, AMENDING THE
ADOPTED BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEAR 2024-2025
WHEREAS, on June 14, 2024, the City Council approved and adopted the Fiscal Year (“FY”) 2024-2025 budget and capital improvement program; and WHEREAS, the City of La Puente has experienced various adjustments to changing conditions since the budget was adopted and needs to amend the budget to reflect these adjustments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA PUENTE HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by reference.
SECTION 2. The City of La Puente’s Budget and Capital Improvement Program for Fiscal Year 2024/2025 is hereby amended to increase expenditure appropriations in the RMRA/SB1 fund (Fund 202) in the amount of $140,000.
SECTION 3. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or its applicability to other persons or circumstances.
SECTION 4. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.
PASSED, APPROVED AND ADOPTED this 12th day of November 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
______________________________
Gabriel Quiñones, Mayor
ATTEST:
_____________________________________
Martha Torres, MPA, City Clerk
ATTACHMENT B
AGENDA ITEM NO. D-5
To: Mayor and City Council For meeting of: November 12, 2024 From: Bob Lindsey, City Manager
By: John Di Mario, Development Services Director
SUBJECT: CONSIDERATION OF AMENDMENT NO. 2 TO THE MAINTENANCE SERVICES
AGREEMENT WITH NATIONWIDE ENVIRONMENTAL SERVICES, A DIVISION OF JOE’S SWEEPING, INC., FOR CATCH BASIN CLEANING IN THE AMOUNT OF $106,482.00
BACKGROUND
The National Pollutant Discharge and Elimination System (“NPDES”) and the City’s Stormwater Permit administered by the Regional Water Quality Control Board – Los Angeles Region (“Regional Board”) requires that the operators of the storm drain system, which includes the City, maintain the storm drain system, including the catch basins, so that they do not contribute trash and debris to the rivers and waters of the United States. The accepted practice is to clean all catch basins before and during the wet weather season and continue to monitor them throughout the wet and dry weather seasons and clean as needed to make sure they will not convey trash and debris.
At the meeting of September 22, 2020, the City Council approved Amendment No. 1 to the Maintenance Services Agreement (“Agreement”) for catch basin cleaning of the City’s 109 structures with Nationwide Environmental Services (“Nationwide”). Nationwide was previously selected through a competitive Request for Proposals (“RFP”) process for providing these services to the City.
DISCUSSION
The current Agreement with Nationwide provides for the cleaning of the City’s 109 catch basins on a quarterly cycle during the months of January, July, May and November at a cost of $18,909 annually.
City Staff has been very pleased with the services provided by Nationwide as to the thoroughness of the work performed, communication with Staff, responsiveness to special requests, and the supporting documentation provided for each quarterly cleaning.
As the term of the current Agreement is set to expire in December 2025, Nationwide has submitted a written request to extend the term for an additional five (5) years (Attachment A). Included as Attachment B is Amendment No. 2 to the Maintenance Services Agreement to extend the term an additional five years concluding on December 31, 2030. The proposed amendment also provides for an additional three (3) year term extension at the discretion of the City. As provided for in the original Agreement, the annual cost may increase each year based on the current consumer price index (“CPI”), but may not exceed 3.5% in any given year.
City of La Puente
AGENDA REPORT
Agenda Report: Catch Basin Cleaning Amendment No. 2 – Nationwide Environmental Services For meeting of: November 12, 2024
FISCAL IMPACT
The current annual cost to clean all of the City catch basins four-times per year is $18,909. With the additional five-year term extension, the amount of the contract for the term of Amendment No. 2 is $106,482 (assuming a 3.5% annual CPI). Funding is budgeted in the Fiscal Year 2024-25 annual budget in the Measure W fund for stormwater management practices for the annual cost of this service.
The cost for this service in future fiscal years will be budgeted in the Measure W fund each year for the term of the Agreement.
RECOMMENDATION
It is recommended that the City Council: (1) approve Amendment No. 2 to the Maintenance Services Agreement with Nationwide Environmental Services in the amount of $106,482.00; and (2) authorize the City Manager to execute the Amendment on behalf of the City.
ATTACHMENTS
Attachment “A”: Request for Term Extension Letter
Attachment “B”: Amendment No. 2
ATTACHMENT A
ATTACHMENT B
AGENDA ITEM NO. D-6
To: Mayor and City Council For meeting of: November 12, 2024 From: Bob Lindsey, City Manager
By: Troy Grunklee, CPA, Director of Administrative Services SUBJECT: CONSIDERATION OF APPROVAL OF A PURCHASE ORDER CONTRACT WITH INNOVATIVE PLAYGROUNDS CO. TO THOROUGHLY CLEAN AND RESEAL
EXISTING POUR IN PLACE SURFACING FOR THE PLAYGROUNDS AT LA PUENTE PARK IN THE AMOUNT OF $35,741.23
BACKGROUND/DISCUSSION
In May 2022, Innovative Playgrounds Co. completed the construction of the 0–5-year-old and 5–12- year playgrounds at La Puente Park. Both playgrounds have been incredibly popular and have been a very busy place at La Puente Park, especially during special events. The overwhelming popularity of the playgrounds has caused the pour in place surface to deteriorate faster than expected. City staff has noticed small granules starting to come off the pour in place surface and if big pieces start to come off, the cost to replace could triple. Typically, resealing the pour in place surface is done every 4-5 years, but with heavy use the vendor, Innovative Playgrounds Co., recommends that this be done now.
City Staff is recommending entering into a purchase contract with Innovative Playgrounds Co. to thoroughly clean and reseal the pour in place surface at both playgrounds at La Puente Park in the amount of $35,741.23.
The materials and labor will be awarded through a competitively bid contract (Master Contract #010521-BUR) by Sourcewell (formerly the National Joint Powers Alliance). Sourcewell is a public agency service cooperative that serves over 50,000 members. Through national solicitations, they provide the opportunity for members to purchase through nationally leveraged, competitively bid contracts. Sourcewell contracts offer a multitude of products, equipment, and services to government agencies and non-profit entities. The City of La Puente is a member of Sourcewell and has used Sourcewell contracts in the past. Section 2.20.090 (e) of the La Puente Municipal Code authorizes the City to participate in cooperative purchasing plans or programs such as Sourcewell. Additionally, Section 2.21.090 allows the City to participate in cooperative purchasing for the installation of pour in place surfacing.
FISCAL IMPACT
The total price to thoroughly clean and reseal the existing pour in place surfacing at the playgrounds at La Puente Park is $35,741.23. The work will be paid for using Park Maintenance and Repair funds in the General Fund.
City of La Puente
AGENDA REPORT
Agenda Report: Approval of Purchase Order Contract for Innovative Playgrounds Co.
For meeting of: November 12, 2024
RECOMMENDATION
It is recommended that the City Council: (1) approve the purchase order contract with Innovative Playgrounds Co. to thoroughly clean and reseal the existing pour in place surfacing at the playgrounds at La Puente Park; (2) authorize the City Manager to execute, on behalf of the City, all documents necessary to effectuate this action.
ATTACHMENTS
Attachment “A”: Innovative Playgrounds Co. Quote
ESTIMATE VALID FOR 30 DAYS
Acceptance of estimate: the above prices, specifications and conditions are satisfactory and are hereby accepted. Any alterations or deviations from the above will be accepted only upon written notice and will become an extra charge over and above the estimate period. 50% deposit due with order, unless net 30 terms have been approved.
Innovative Playgrounds Co., Inc.
12407 E. Slauson Ave. Unit D
Whittier, CA 90606
562-693-5200
www.innovplay.com
Estimate
ADDRESS
City of La Puente
15900 E. Main St.
La Puente, CA 91744
SHIP TO
La Puente City Park
501 Glendora Ave.
La Puente, CA 91744
ESTIMATE # DATE
10789 08/15/2024
TRACKING NO. SALES REP
Clean and Reseal ALVINO
ACTIVITY DESCRIPTION AMOUNT
INSTALLATION Thoroughly Clean and Reseal Approx (12,890) Sq. Ft. of Existing Pour in Place Surfacing.
LIST PRICE: $38,431.43
IN KIND CUSTOMER DISCOUNT APPLIED: ($2,690.20)
35,741.23
INCLUDES Pricing includes prevailing wage rates. 0.00T
EXCLUDES Pricing excludes regular wage rates, permits, bonds, any border material and/or concrete curbing, fencing (temporary and/or permanent), special installation due to unforeseen site conditions and any additional site work/preparation/amenities.
0.00T
PAYMENT TERMS:
NET 30 ON PO'S FROM CITIES, SCHOOL DISTRICTS,STATE, OR FEDERAL ENTITIES.
SUBTOTAL 35,741.23
TAX (10%) 0.00
TOTAL $35,741.23
Accepted By Accepted Date
ATTACHMENT A
AGENDA ITEM NO. D-7
To: Mayor and City Council For meeting of: November 12, 2024 From: Bob Lindsey, City Manager
By: Troy O. Grunklee, CPA, Director of Administrative Services Alex Merkel Medina, Finance Manager
SUBJECT: CONSIDERATION OF A RESOLUTION AMENDING THE FISCAL YEAR 2024- 2025 BUDGET AND CAPITAL IMPROVEMENT PROGRAM
BACKGROUND
The City of La Puente received two (2) tranches of American Rescue Plan Act (“ARPA”) funding between FY 20/21 and FY 21/22, for a combined total of $9,476,511. These monies were distributed as part of the Coronavirus State and Local Fiscal Recovery Funds program.
At its May 31, 2023, Council Meeting, the City Council amended the Fiscal Year 2022-2023 Budget and Capital Improvement Program in an amount not-to-exceed $4,798,100 for actual expenditures that had been incurred in the fiscal year that were eligible for ARPA funding and were consistent with the guidelines put forth by the U.S. Dept. of the Treasury Final Rule.
DISCUSSION
According to the U.S. Dept. of the Treasury Final Rule, Cities may utilize funds to cover eligible costs up through December 31, 2024, unless they are obligated by way of a written contract in which case each City has until December 31, 2026, to expend. Any funds not obligated or expended for eligible uses by the timeline above must be returned to Treasury.
To satisfy the requirements the of Treasury, City staff recommend the appropriation of an interfund transfer to reimburse these eligible costs that were initially outlaid using General Fund dollars. The eligible costs include
- Public Safety contract costs
- Animal Control operating costs
- Community Outreach salary and benefits costs
- Park Maintenance salary and benefits costs
- Park Maintenance operating costs
- Community Services salary and benefits costs
- Community Services special events costs
- Public Access Technology
City of La Puente
AGENDA REPORT
Agenda Report: Resolution Amending FY 24/25 Budget
For meeting of: November 12, 2024
In total, actual expenses recorded in these categories are above $100,000, which is the approximate amount of the remaining funds that will be left after previous transfer on May 31, 2023 and the funds that have been expended since that transfer. Adopting a “not-to-exceed” amount rather than an exact amount will allow for the liquidation of any small-scale expenses and liabilities already incurred by the ARPA fund prior to this action of the City Council.
FISCAL IMPACT
This action designates approximately $100,000 within the American Rescue Plan Act (Fund 263) for transfer to the General Fund (Fund 100).
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 24-5907 amending the adopted Fiscal Year 2024-2024 Budget and Capital Improvement Program in an amount not-to-exceed $100,000.
ATTACHMENTS
Attachment “A”: Resolution No. 24-5907
RESOLUTION NO. 24-5907 PAGE 1 OF 1 NOVEMBER 12, 2024
RESOLUTION NO. 24-5907
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LA PUENTE, CALIFORNIA, AMENDING THE
ADOPTED BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEAR 2024-2025
WHEREAS, on June 14, 2024, the City Council approved and adopted the Fiscal Year (“FY”) 2024-25 budget and capital improvement program; and WHEREAS, the City of La Puente has experienced various adjustments to changing conditions since the budget was adopted and needs to amend the budget to reflect these adjustments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA PUENTE HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by reference.
SECTION 2. The City of La Puente’s Budget and Capital Improvement Program for Fiscal Year 2024/2025 is hereby amended to include appropriations for a one-time transfer of funds from the American Rescue Plan Act Fund (Fund 263) to the General Fund (Fund 100) in an amount not-to-exceed $100,000 to reimburse the fund for eligible expenditures.
SECTION 3. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or its applicability to other persons or circumstances.
SECTION 4. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.
PASSED, APPROVED AND ADOPTED this 12th day of November, 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
______________________________
Gabriel Quiñones, Mayor
ATTEST:
_____________________________________
Martha Torres, MPA, City Clerk
ATTACHMENT A
AGENDA ITEM NO. D-8
To: Mayor and City Council For meeting of: November 12, 2024 From: Bob Lindsey, City Manager
By: Martha Torres, MPA, City Clerk
Cece Dunlap, CMC, Management Assistant
SUBJECT: CONSIDERATION OF A RESOLUTION REQUESTING THAT THE CALIFORNIA
INSURANCE COMMISSIONER, STATE LEGISLATURE, AND THE GOVERNOR
DECLARE A STATE OF EMERGENCY AND TAKE IMMEDIATE EMERGENCY
REGULATORY AND LEGISLATIVE ACTION TO STRENGTHEN AND STABILIZE CALIFORNIA’S MARKETPLACE FOR HOMEOWNERS INSURANCE AND
COMMERCIAL PROPERTY INSURANCE (MAYOR PRO TEM KLINAKIS/MAYOR QUIÑONES)
BACKGROUND/DISCUSSION
In 1988, California voters enacted Proposition 103, which established a robust set of consumer protections designed to keep insurance rates fair and affordable and to ensure a competitive marketplace.
In 2023, two of the State's largest insurance carriers, representing over 27 percent of the admitted insurance market in California, announced they would stop issuing new homeowners and commercial property insurance policies in California; several others, representing more than another 36 percent of the market, announced plans to limit new policy origination.
The reduction of insurance options in the State has a direct negative effect on consumer access to coverage: in all parts of the State, homeowners and business owners are now unable to obtain new insurance policies from the admitted insurance market.
Access to insurance allows existing homeowners to protect what is for many their largest and most important asset, and empowers homebuyers to secure a mortgage for a home that can build generational wealth, but a scarcity of options may freeze real estate transactions and slow or stop the rate of new housing development, including attached dwelling units and other affordable housing options, exacerbating the State's critical housing shortage and impacting the most vulnerable, including those on fixed incomes and young families.
Californians who cannot obtain coverage from the admitted market are forced to apply for protection through the California Fair Access to Insurance Requirements (FAIR) Plan, a state-established risk pool intended to operate as California's insurer of last resort providing temporary coverage as consumers pursue insurance in the traditional market. The collapsing admitted-provider market has caused steadily City of La Puente
AGENDA REPORT
Agenda Report: Strengthen and Stabilize California’s Marketplace for Homeowners Insurance and Commercial Property Insurance
For meeting of: November 12, 2024
increasing enrollment in the FAIR Plan over the past five years, threatening the ongoing stability of the plan, putting even this safety net at dire risk.
Policy decisions have placed Californians' homes and businesses at risk of catastrophic loss that can only be prevented by stabilizing the homeowners insurance and commercial property insurance markets while providing rates that remain fair and affordable to consumers, and maintaining the ongoing viability of the FAIR Plan, which provides a vital safety net to Californians whose policies are nonrenewed and to homebuyers who cannot secure a mortgage without insurance.
The California Insurance Commissioner has released draft regulations to address the immediate crisis in the property insurance market, but it may take years for these regulations to impact the market and even this timeline could be delayed if lawsuits by any party, including insurers or consumers, were to occur.
The Governor has authority under California law to declare emergencies and the Insurance Commissioner similarly has broad authority under law to adopt emergency regulations to promote public welfare, including with respect to the process governing the prior approval process for insurance rate change applications.
FISCAL IMPACT
None.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 24-5908 requesting the California Insurance Commissioner, State Legislature, and the Governor take emergency action to strengthen and stabilize California’s marketplace for homeowners and commercial property insurance.
ATTACHMENTS
Attachment “A”: Resolution No. 24-5908
RESOLUTION NO. 24-5908 PAGE 1 OF 3 NOVEMBER 12, 2024
RESOLUTION NO. 24-5908
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LA PUENTE, CALIFORNIA, REQUESTING THE
CALIFORNIA INSURANCE COMMISSIONER, STATE
LEGISLATURE, AND THE GOVERNOR TAKE
EMERGENCY ACTION TO STRENGTHEN AND
STABILIZE CALIFORNIA’S MARKETPLACE FOR
HOMEOWNERS AND COMMERCIAL PROPERTY
INSURANCE
WHEREAS, in 1988, California voters enacted Proposition 103, which established a robust set of consumer protections designed to keep insurance rates fair and affordable and to ensure a competitive marketplace; and
WHEREAS, in 2023, two of the State's largest insurance carriers, representing over 27 percent of the admitted insurance market in California, announced they would stop issuing new homeowners and commercial property insurance policies in California; several others, representing more than another 36 percent of the market, announced plans to limit new policy origination; and
WHEREAS, the reduction of insurance options in the State has a direct negative effect on consumer access to coverage: in all parts of the State, homeowners and business owners are now unable to obtain new insurance policies from the admitted insurance market; and WHEREAS, access to insurance allows existing homeowners to protect what is for many their largest and most important asset, and empowers homebuyers to secure a mortgage for a home that can build generational wealth, but a scarcity of options may freeze real estate transactions and slow or stop the rate of new housing development, including attached dwelling units and other affordable housing options, exacerbating the State's critical housing shortage and impacting the most vulnerable, including those on fixed incomes and young families; and WHEREAS, Californians who cannot obtain coverage from the admitted market are forced to apply for protection through the California Fair Access to Insurance Requirements (FAIR) Plan, a state-established risk pool intended to operate as California's insurer of last resort providing temporary coverage as consumers pursue insurance in the traditional market; and WHEREAS, the collapsing admitted-provider market has caused steadily increasing enrollment in the FAIR Plan over the past five years, threatening the ongoing stability of the plan, putting even this safety net at dire risk; and
WHEREAS, policy decisions have placed Californians' homes and businesses at risk of catastrophic loss that can only be prevented by stabilizing the homeowners insurance and commercial property insurance markets while providing rates that remain fair and affordable to consumers, and maintaining the ongoing viability of the FAIR Plan, which provides a vital safety net to Californians whose policies are nonrenewed and to homebuyers who cannot secure a mortgage without insurance; and
ATTACHMENT A
RESOLUTION NO. 24-5908 PAGE 2 OF 3 NOVEMBER 12, 2024
WHEREAS, the California Insurance Commissioner has released draft regulations to address the immediate crisis in the property insurance market, but it may take years for these regulations to impact the market and even this timeline could be delayed if lawsuits by any party, including insurers or consumers, were to occur; and
WHEREAS, the Governor has authority under California law to declare emergencies and the Insurance Commissioner similarly has broad authority under law to adopt emergency regulations to promote the public welfare, including with respect to the process governing the prior approval process for insurance rate change applications.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA PUENTE HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. The Insurance Commissioner, State Legislature, and the Governor are requested to declare a state of emergency and take immediate emergency regulatory and legislative action to strengthen and stabilize California’s marketplace for homeowners insurance and commercial property insurance. The Commissioner, Legislature, and Governor must consider the following goals in crafting an appropriate regulatory response:
a. Expand coverage choices for all consumers, particularly in underserved areas of the State.
b. Improve the efficiency, speed, and transparency of the California Department of Insurance’s rate approval process.
c. Tailor the rate approval process to account for all factors necessary to promote a robust, competitive insurance marketplace, including through potential revisions to the way catastrophe risks, reinsurance costs, and other legitimate insurer costs are accounted for.
d. Maintain the long-term availability of homeowners and commercial property insurance coverage.
e. Maintain the solvency of the FAIR Plan to protect its policyholders and promote longterm resiliency in the face of extreme weather events, including by identifying mechanisms to reduce its share of the overall market in underserved areas and move its customers into the admitted insurance market.
SECTION 2. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.
SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.
RESOLUTION NO. 24-5908 PAGE 3 OF 3 NOVEMBER 12, 2024
PASSED, APPROVED AND ADOPTED this 12th day of November, 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
______________________________
Gabriel Quiñones, Mayor
ATTEST:
_____________________________________
Martha Torres, MPA, City Clerk
AGENDA ITEM NO. E-1
To: Mayor and City Council For meeting of: November 12, 2024 From: Bob Lindsey, City Manager
By: Troy O. Grunklee, CPA, Director of Administrative Services Alex Merkel Medina, Finance Manager
SUBJECT: PRESENTATION OF OCTOBER 2024 BUDGET REPORT
BACKGROUND
The City Council adopted the Fiscal Year 2024-2025 Budget and Capital Improvement Program on June 14, 2024. The attached report examines fiscal activity taking place in the month of October and includes all funds within the operating budget. The report analyzes year-to-date transactions in comparison to budgeted amounts for the entire fiscal year, expressing each category using a percentage-of-completion methodology. It additionally provides comparisons in activity level to the same time period last fiscal year.
DISCUSSION
As of the end of October 2024, one third (33%) of the fiscal year has elapsed.
REVENUES
General Fund revenues to date have reached 12.7% of their annual budget, a slight increase over 11% at this point last fiscal year. Sales and Use Tax and Measure LP are consistent across fiscal years, with approximately 14% collected in both periods. Property Tax, the other largest source of income for the fund, has received only one remittance to date in the amount of $43,943. The Intergovernmental category skews high in FY 24/25 at 128% due to deferral of unearned grant revenue from the prior period. In aggregate of all funds, total revenue posted through the October 2024 period is $5,170,027 or 12.8% of budget.
EXPENDITURES
Operating expenditures have reached 24.6% to date in the General Fund, a slight increase over last fiscal year (20.9%). This is largely driven by the “Legal Services-General” expense account, which has already expended 71% of its budget for the entire year. This is due to multiple ongoing cases and the use of outside counsel. In aggregate of all funds, 25.2% of the agency budget for FY 24/25 has been expended, a favorable variance in comparison to 33% of the fiscal year that has elapsed.
City of La Puente
AGENDA REPORT
Monthly Budget Report – October 2024
For Meeting of November 12, 2024
RECOMMENDATION
It is recommended that the City Council receive and file this report.
ATTACHMENTS
Attachment “A”: Monthly Budget Report – October 2024
FY 2024-2025 FY 2024-2025 FY 2023-2024 FY 2023-2024
BUDGET YTD ACTUAL % BUDGET YTD ACTUAL %
GENERAL FUND
Property Tax 8,494,600 43,943 0.5% 7,654,500 - 0.0%
Sales Tax 3,701,800 532,498 14.4% 3,695,400 533,820 14.4% Sales Tax - Measure LP 3,481,000 488,589 14.0% 3,548,000 513,746 14.5% Other Taxes and Assesments 1,750,500 328,034 18.7% 1,728,900 149,653 8.7% Licenses and Permits 851,000 405,863 47.7% 590,700 264,542 44.8% Fines and Forfeitures 627,500 165,164 26.3% 399,500 130,354 32.6% Use of Money 320,000 116,513 36.4% 200,000 132,508 66.3% Intergovernmental 137,500 176,057 128.0% 74,000 10,651 14.4% Charges for Services 924,300 311,478 33.7% 764,300 355,987 46.6% Other 691,300 97,803 14.1% 549,600 13,563 2.5%
TOTAL GENERAL FUND 20,979,500 - 2,665,942 12.7% 19,204,900 2,104,824 11.0%
SPECIAL REVENUE FUNDS
201 Gas Tax 1,041,200 300,224 28.8% 1,094,700 372,914 34.1% 202 RMRA (SB1) 990,000 172,742 17.4% 942,800 160,541 17.0% 204 Measure M 749,800 230,783 30.8% 768,900 239,260 31.1% 205 Measure R 659,700 203,752 30.9% 678,800 212,691 31.3% 206 Prop A Fund 1,099,000 338,308 30.8% 1,132,300 352,449 31.1% 207 Prop C Fund 894,100 271,696 30.4% 909,100 283,956 31.2% 208 AQMD 52,000 12,568 24.2% 77,000 - 0.0%
209 Miscellaneous Grants 5,950,000 68,882 1.2% 3,632,900 105,863 2.9% 211 Lighting & Landscape Maintenance District 1,056,100 32,790 3.1% 959,600 - 0.0% 221 CDBG 388,400 46,820 12.1% 410,000 83,662 20.4%
Permanent Local Housing Fund (PLHA) 300,000 414,705 138.2% - - 0.0% pecial PEG Access 39,700 - 0.0% 39,700 - 0.0%
233 Supplemetal Law Enforcement Fund 170,000 110,484 65.0% 165,000 107,589 65.2% American Rescue Plan Act Fund - - 0.0% 572,500 - 100.0% 252 Other Special Revenue 1,329,200 116,351 8.8% 1,220,900 13,064 1.1% TOTAL SPECIAL REVENUE FUNDS 14,719,200 2,320,107 15.8% 12,604,200 1,931,989 15.3%
CAPITAL PROJECTS & DEBT SERVICE FUNDS
Citywide Debt Service 849,500 - 0.0% 831,000 - 0.0%
2019A Debt Service 260,600 - 0.0% 261,800 - 0.0%
2019B Debt Service 234,400 - 0.0% 235,000 - 0.0%
Capital Projects 53,300 - 0.0% 53,300 - 0.0%
TOTAL CAP. PROJ. & DEBT SERVICE FUNDS 1,397,800 - - 0% 1,381,100 - 0.0%
SUCCESSOR AGENCY
Successor Agency to the LPCDC 701,000 33 0.0% 661,600 60 0.0%
PROPRIETARY FUNDS
Sewer Construction/Maintenance Fund 1,538,400 - 0.0% 1,467,000 36,829 2.5% Equipment Replacement Fund 265,000 65,500 24.7% 193,500 - 0.0% Vehicle Maintenance & Replacement Fund 633,600 118,445 18.7% 455,800 2,533 0.6% TOTAL REVENUES 40,234,500 5,170,027 12.8% 35,968,100 4,076,235 11.3%
CITY OF LA PUENTE
Monthly Budget Report - September 2024
Statement of Revenues
33% of the Fiscal Year Complete
ATTACHMENT A
FY 2024-2025 FY 2024-2025 FY 2023-2024 FY 2023-2024
BUDGET YTD ACTUAL % BUDGET YTD ACTUAL %
GENERAL FUND
General Government 1,578,500 686,041 43.5% 1,448,100 415,975 28.7% Administrative Services 2,250,000 818,684 36.4% 2,412,900 809,907 33.6% General Services 458,700 143,392 31.3% 244,100 70,322 28.8% Public Safety 11,110,400 1,645,501 14.8% 11,746,900 1,561,271 13.3% Development Services 3,386,100 1,126,226 33.3% 3,514,300 1,048,171 29.8% Community Services 2,619,400 854,588 32.6% 2,652,100 701,954 26.5% TOTAL GENERAL FUND 21,403,100 5,274,433 24.6% 22,018,400 4,607,600 20.9%
SPECIAL REVENUE FUNDS
201 Gas Tax 1,027,900 372,017 36.2% 1,074,700 272,530 25.4% RMRA/SB1 74,600 18,355 24.6% 27,000 7,887 29.2%
204 Measure M 506,000 43,353 8.6% 443,500 52,365 11.8%
205 Measure R 668,500 82,464 12.3% 487,700 60,307 12.4% 206 Prop A 1,126,900 305,226 27.1% 1,071,500 262,052 24.5% 207 Prop C 124,200 37,816 30.4% 119,900 27,169 22.7%
208 AQMD 100 - 0.0% 148,900 - 0.0%
211 Lighting & Landscape Maintenance District 1,051,300 316,755 30.1% 1,028,400 239,638 23.3% 221 CDBG 388,400 93,213 24.0% 410,000 103,512 25.2%
Permanent Local Housing Assistance (PLHA) 300,000 416,551 138.9% - - 0.0% Supplemental Law Enforcement Fund 170,000 - 0.0% 165,000 - 0.0% pecial PEG Access 29,000 77 0.3% 29,000 2,317 8.0%
#### American Rescue Plan Act Fund 142,000 48,489 34.1% 572,500 37,869 0.0% 252 Other Special Revenue 2,370,300 272,247 11.5% 3,649,100 613,778 16.8% TOTAL SPECIAL REVENUE FUNDS 7,979,200 2,006,561 25.1% 9,227,200 1,679,423 18.2%
CAPITAL PROJECTS & DEBT SERVICE FUNDS
Citywide Debt Service Fund 849,500 702,922 82.7% 831,000 676,572 81.4% Capital Projects 260,600 - 0.0% 53,300 53,287 100.0%
Series 2019A Debt Service 234,400 - 0.0% 261,800 - 0.0% Series 2019 B Debt Service 53,300 - 0.0% 235,000 - 0.0% TOTAL CAP. PROJ. & DEBT SERVICE FUNDS 1,397,800 702,922 50.3% 1,381,100 729,859 52.8%
SUCCESSOR AGENCY
Successor Agency to the LPCDC 1,055,700 437,992 41.5% 1,035,100 399,421 38.6%
PROPRIETARY FUNDS
Sewer Construction/Maintenance Fund 1,249,800 - 0.0% 1,232,900 - 0.0% Equipment Replacement Fund 262,000 92,600 35.3% 62,500 73,941 118.3% Vehicle Maintenance & Replacement Fund 870,400 125,211 14.4% 455,600 211,842 46.5% TOTAL OPERATING EXPENDITURES 34,218,000 8,639,718 25.2% 35,412,800 7,702,087 21.7%
CITY OF LA PUENTE
Monthly Budget Report - September 2024
Statement of Operating Expenditures
33% of the Fiscal Year Complete
AGENDA ITEM NO. E-2
To: Mayor and City Council For meeting of: November 12, 2024 From: Bob Lindsey, City Manager
By: Troy Grunklee CPA, Director of Administrative Services SUBJECT: CONSIDERATION OF A RESOLUTION ADOPTING FINDINGS AND DISPENSING
WITH THE COMPETITIVE BIDDING PROCESS AND APPROVAL OF A
PROFESSIONAL SERVICES AGREEMENT WITH BOB MURRAY & ASSOCIATES,
FOR EXECUTIVE RECRUITING SERVICES RELATED TO HIRING A NEW
DIRECTOR OF DEVELOPMENT SERIVCES IN AN AMOUNT NOT TO EXCEED $25,000.00
BACKGROUND/DISCUSSION
The City Manager and Director of Administrative met with the current Director of Development Services, John DiMario, and in that meeting it was discussed that Mr. DiMario intends to retire at the end of May 2025. In order to fill this position with a suitable candidate and give that candidate and the current position holder an appropriate amount of transition time, the City has a few different methods to find this person. One of the most credible ways to do this is to use the services of an Executive Recruiting Firm, which was used in October 2021 to fill the Director of Community Services position.
These firms offer a one-stop shop for all the items involved in the process of finding a suitable candidate including advertising for the position on multiple outlets, screening and doing an initial interview, then providing 6 to 8 candidates for final interviews, and finally assisting in salary negotiations for the top candidate. The typical time period for their services takes approximately 4 months.
City staff reached out to a total of five different Executive Recruiting Firms, City staff received five proposals back for executive search services. The firms that were received are Firm Name Proposal Amount
Bob Murray & Associates $25,000.00
Koff & Associates $25,000.00
CPS HR Consulting $27,000.00
Ralph Anderson & Associates $27,000.00
Peckham & McKenney $28,000.00
City staff are recommending the City Council approve a Professional Services Agreement with Bob Murray & Associates as they have one of the lowest proposal amounts received. Along with them being one of the lowest, the City utilized this firm in October 2021 for the recruitment of the Director of Community Services position that was very successful.
City of La Puente
AGENDA REPORT
Agenda Report: Approval of Professional Services Agreement with Bob Murray & Associates for Director of Development Services position
For meeting of: November 12, 2024
Pursuant to Section 2.20.080 of the La Puente Municipal Code (“LPMC”), purchases of supplies, equipment and professional services with an estimated value greater than twenty-five thousand dollars ($25,000.00) must be by sealed bid and awarded to the lowest responsible bidder following formal bidding procedures. However, pursuant to Section 2.20.090(f) of the LPMC, the City may dispense with formal bidding procedures for professional services when there is a determination “….that an informal or formal competitive process is unnecessary because a professional services provider is the best provider for a particular agreement….” This determination can be based on demonstrated competence, qualifications, experience, knowledge of the city due to a long-standing relationship, or reasonableness of the cost to perform the work.
FISCAL IMPACT
The cost of the services will not exceed $25,000 and will be paid using operational expense savings in the General Fund.
RECOMMENDATION
It is recommended that the City Council (1) adopt Resolution 24-5909 making findings and dispensing with the competitive bidding process; and (2) approve the Agreement with Bob Murray & Associates for executive recruiting services related to hiring a new Director of Development Services and authorize the City Manager to execute the Agreement on behalf of the City.
ATTACHMENTS
Attachment “A”: Resolution 24-5909
Attachment “B”: Professional Services Agreement with Bob Murray & Associates RESOLUTION NO. 24-5909 PAGE 1 OF 2 NOVEMBER 12, 2024
RESOLUTION NO. 24-5909
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LA PUENTE, CALIFORNIA, ADOPTING FINDINGS
TO DISPENSE WITH THE COMPETITIVE BIDDING
PROCESS AND APPROVING A PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY AND
BOB MURRAY & ASSOCIATES FOR EXECUTIVE
RECRUITING SERVICES
WHEREAS, the City has adopted a purchasing system to establish efficient procedures for the purchase of equipment and professional services, to ensure that services are delivered at the lowest possible cost commensurate with the quality needed, and to assure the quality of purchases; and
WHEREAS, pursuant to Section 2.20.090(f) of the City’s Municipal Code (“Code”), Agreements for professional services may be executed without observing the bidding procedures if the City Manager determines that informal or formal competitive process is unnecessary because a professional services provider is the best provider for a particular agreement based on some or all of these factors: demonstrated competence; qualifications for the types of services to be performed; experience; knowledge of the city due to a long- standing relationship; reasonableness of cost to perform work; or other similar relevant criteria; and WHEREAS, Bob Murray & Associates has, in the recent past, provided executive recruiting services to the City with satisfactory results; and WHEREAS, Bob Murray & Associates has a long-standing reputation for quality service within the municipal executive recruiting industry; and WHEREAS, Bob Murray & Associates has provided a reasonable price quotation for the services to be performed in comparison with similar firms.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA PUENTE HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. That pursuant to the findings set forth in the recitals above, which are incorporated herein by reference, competitive bidding will not likely result in the lowest price to the City for executive recruiting services, and therefore it is in the best interests of the City to dispense with the City’s competitive bidding requirements, and approve the professional services agreement between the City and Bob Murray & Associates.
SECTION 2. That the City Council authorizes the City Manager to execute the professional services agreement with Bob Murray & Associates for executive recruiting services and any other ancillary documents that may be necessary to carry out this Resolution, subject to approval as to form by the City Attorney.
ATTACHMENT A
RESOLUTION NO. 24-5909 PAGE 2 OF 2 NOVEMBER 12, 2024
SECTION 3. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.
SECTION 4. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.
PASSED, APPROVED AND ADOPTED this 12th of November 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Gabriel Quiñones, Mayor
ATTEST:
Martha Torres, MPA, City Clerk
ATTACHMENT B
AGENDA ITEM NO. E-3
To: Mayor and City Council For meeting of: November 12, 2024 From: Bob Lindsey, City Manager
By: John Di Mario, Development Services Director
Juan Galvan, MPA, Associate Planner
SUBJECT: CONSIDERATION OF THE FINAL CONCEPTUAL SITE PLAN FOR THE
PROPOSED DOG PARK AT VALLEY BOULEVARD AND OLD VALLEY
BOULEVARD
BACKGROUND
At the City Council meeting held on March 12, 2024, the Council approved a professional services agreement (PSA) with Community Works Design Group (CWDG) for the development of a new dog park situated at the intersection of Valley Boulevard and Old Valley Boulevard. This initial agreement included a comprehensive range of professional architectural design services, featuring a conceptual landscape plan and a topographical survey of the site.
Subsequently, at the City Council meeting on June 11, 2024, the Council authorized an additional PSA with CWDG to proceed with the second phase of the project. The second phase encompasses crucial project development elements such as: design development, the preparation of construction documents, bidding processes, construction administration, and coordination with Southern California Edison to ensure seamless integration of utilities.
DISCUSSION
The City Staff project team has been working with CWDG on various design layouts for the proposed dog park, with many refinements and “tweaks” along the way. Ultimately, the attached site plan has been developed that incorporates many open-space park elements along with a dedicated space for dogs to exercise, socialize, and engage in outdoor activities, as well as animal kennels and a dog training area. All ADA compliance factors have been considered for both the structures and park layout. The proposed conceptual design layout is included as Attachment “A.” The park will also include public walking trails, along with essential amenities such as public restrooms, a small playground and on-site parking. An administrative office will also be located at the park along with a food truck plaza area, to provide a space for food vendors to assemble and serve the public.
This meticulously designed dog park aims to create a unique and innovate use of an unusually shaped piece of land that provides a presence for the City’s Animal Control Services within an environment that fosters community interaction and promotes an active lifestyle for both dogs and their owners to enjoy.
City of La Puente
AGENDA REPORT
Agenda Report: Dog Park Conceptual Site Plan at Valley & Old Valley Blvd For meeting of: November 12, 2024
ENVIRONMENTAL ASSESSMENT
The proposed project will create a new dog park on a vacant city-owned piece of land consisting of two separate parcels. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under Section 15332 (Class 32: In-Fill Development Projects). A Notice of Exemption has been prepared and is included as Attachment “B.”
FISCAL IMPACT
No fiscal impact associated with the recommended actions.
RECOMMENDATION
It is recommended that the City Council: (1) approve the final conceptual site plan for the proposed dog park; and (2) direct staff to file a notice of exemption regarding the same.
ATTACHMENTS
Attachment “A”: Dog Park Conceptual Site Plan
Attachment “B”: Notice of Exemption
ATTACHMENT A
City of La Puente
15900 E. Main Street La Puente, CA 91744 Telephone (626) 855-1500 Fax (626) 961-4626
NOTICE OF EXEMPTION
TO: County Clerk FROM: City of La Puente
County of Los Angeles 15900 East Main Street
Environmental Filings La Puente, CA 91744
12400 East Imperial Hwy
Norwalk, CA 90650
Project Title: Dog Park
Project Location (Specific): City Wide
Project Location (City): La Puente
Project Location (County): Los Angeles
Description of Nature, Purpose, and Beneficiaries of Project:
Approval of the final design layout for a dog park and nature trails on a city-owned vacant piece of land at Valley and Old Valley Boulevard.
Name of Public Agency Approving Project: City of La Puente Name of Person or Agency Carrying Out Project: Juan Galvan, MPA, Associate Planner Exempt Status: (Check One)
× Categorical Exemption. (14 Cal. Admin. Code §§15300 et seq.) State class and section number: Class 32, Section 15332 Reason why Project is Exempt:
The proposed project involves the development of a new dog park on a vacant city-owned piece of land consisting of two separate parcels. Staff has determined that the project is exempt from the California Environmental Quality Act (CEQA) under Section 15332 (Class 32: In-Fill Development Projects) of the CEQA Guidelines (Title 14, Chapter 3 of the California Code of Regulations) based on the following findings:
a) The project aligns with the General Plan designation of Public Open Space, fulfilling Goal 5 of the Community Development Element. By contributing to a diverse array of parks in La Puente, it enhances the safety and attractiveness of local neighborhoods. Furthermore, it supports Policy 5.5 by transforming underutilized parcels into additional pocket parks.
b) The proposed Project is located within the City’s jurisdiction, on approximately 55,420 square feet (1.27 acres) of land, which is less than 5 acres. Surrounding land uses include single-family homes to the north (across Valley Boulevard), the Union Pacific Railroad property to the south, and industrial business park to the northwest.
ATTACHMENT B
2 c) The property holds no value as habitat for endangered, rare, or threatened species, as it is located on a previously City vacated roadway. In 1999, the City Council approved Development Agreement 99-599 and Tentative Parcel Map No. 25653 for the subdivision of the property at 16500 E. Valley Boulevard, which included plans for a 152,000 square foot industrial business park. Additionally, the project proposed realigning Old Valley Boulevard from an unsignalized “V” configuration to a signalized “T” configuration to address traffic concerns. Following the street's vacation, the area became an empty, irregular vacant parcel. The City has not previously developed this land; instead, it has been used for occasional use for seasonal sales of safe and sane fireworks, pumpkins, and Christmas trees. d) Approval of the project is not expected to result in significant impacts related to traffic, noise, air quality, or water quality. All construction activities will comply with the City’s requirements to minimize dust and noise. The proposed dog park and construction processes will not generate pollutants that could negatively impact water quality, as Low Impact Development (LID) best practices will be implemented, along with sediment and erosion control measures. Furthermore, the dog park is anticipated to have no significant traffic impacts, due to sufficient on-site circulation and parking access. Additionally, it is presumed to have a less-than-significant impact unless substantial evidence suggests otherwise, as these facilities are designed to meet local needs and are classified as local parks in the Project Type Screening. e) The site is well-equipped to accommodate all necessary utilities and public services. Existing infrastructure is readily available, allowing for easy access or reinstatement connection of utilities for the proposed dog park.
Contact Person: Juan Galvan, MPA Phone No.: (626) 855-1538 Date Received for Filing: Signature:
Date: