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City of La Puente
Agenda Report
Agenda Item No. D.6
To: Mayor and City Council For meeting of: January 27, 2026 From: Bob Lindsey, City Manager
By: Troy Grunklee, CPA, Director of Administrative Services Subject: CONSIDERATION OF APPROVAL OF A PURCHASE ORDER CONTRACT WITH QUINN CATERPILLAR, INC. FOR THE PURCHASE OF A 2017 CATERPILLAR MODEL 430F2 BACKHOE LOADER IN THE AMOUNT OF $72,331.00

BACKGROUND/DISCUSSION
The City of La Puente last purchased a backhoe loader in 2002 and over the years this piece of equipment has seen continuous use for projects throughout the City with significant use during the park revitalization project.

In December 2025, while city staff were working on the dog park/kennel project, the backhoe loader broke down. City staff took the unit to a mechanic and discovered that a significant amount of work was needed, including a rebuild of the existing dated power train system. Instead of putting money into a piece of machinery that is twenty-four-year-old, city staff are recommending the purchase of a 2017 Caterpillar Model 430F2 Backhoe Loader in the amount of $72,331. This piece of equipment has 4,726 hours by one company and can be utilized throughout the City for park and street projects.

This piece of equipment will be awarded through a competitively bid contract (Master Contract #011723-CAT) by Sourcewell (formerly the National Joint Powers Alliance). Sourcewell is a public agency service cooperative that serves over 50,000 members. Through national solicitations, they provide the opportunity for members to purchase through nationally leveraged, competitively bid contracts. Sourcewell contracts offer a multitude of products, equipment, and services to government agencies and non-profit entities. The City of La Puente is a member of Sourcewell and has used Sourcewell contracts in the past. Section 2.20.090 (e) of the La Puente Municipal Code authorizes the City to participate in cooperative purchasing plans or programs such as Sourcewell.

Delivery of the vehicle is expected to take place within ten(10) business days from the date the purchase order contract is signed.

FISCAL IMPACT
The total purchase price of the equipment including tax, delivery, and license is $72,331.00 (Attachment A) and will be paid for using funds from the Vehicle Maintenance & Replacement Fund.

RECOMMENDATION
It is recommended that the City Council: (1) approve the purchase order contract with Quinn Caterpillar Inc. for purchase of one 2017 Caterpillar Model 430F2 Backhoe Loader in the amount of $72,331.00; (2) authorize the City Manager to execute, on behalf of the City, all documents necessary to effectuate this action.

Agenda Report – Purchase Order Contract for Purchase of Backhoe Loader For City Council And Successor Agency Meeting of January 27, 2026

ATTACHMENTS
A. Quinn Caterpillar Backhoe Loader Quote
Quote 192301-01

192301-01
Jan 15, 2026

CITY OF LA PUENTE
ATTN: ACCOUNTS PAYABLE
15900 E MAIN STREET
LA PUENTE, California 91744
Attention: SAUL SANCHEZ
Dear Sir,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration.

One (1) Used Caterpillar Inc. Model: 430F2 Backhoe Loader including standard and optional equipment as listed below.

STOCK NUMBER: US0005949 SERIAL NUMBER: 0HWE00749 YEAR: 2017 SMU: 4,726 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.

Sincerely,
Leo Jasso
Machine Sales Representative
Attachment A
Quote 192301-01

One (1) Used Caterpillar Inc. Model: 430F2 Backhoe Loader including standard and optional equipment as listed below.

STANDARD EQUIPMENT
CONSIST NOTE -THIS LISTING IS A GENERAL DESCRIPTION -OF A 430F2 BACKHOE LOADER EQUIPPED WITH -THE LOWEST CHARGE ITEMS. -
BOOMS, STICKS AND LINKAGES -15' Center pivot excavator style -backhoe -Pilot operated joystick hydraulic -controls with pattern changer valve -Pilot operated stabilizer controls -Boom transport lock -Swing transport lock -Street pads stabilizer shoes -Anti-drift hydraulics -(Boom, Stick and E-Stick) -Cat Cushion Swing(tm) system -Bucket level indicator -Lift cylinder brace -Return-to-dig (auto bucket positioner) -Self-leveling loader with single lever -control -Transmission neutralizer switch -Single Tilt Loader POWERTRAIN -Cat C4.4, 86kW (Net 108 HP/81kW) -Direct Injection Turbo Charged Engine, -with ACERT technology. -US EPA Tier4 Final Emissions Compliant -with Selective Catalytic Reduction(SCR) -Water separator with service indicator -Thermal starting aid system -Eco mode -A dry-type axial seal air cleaner with -integral precleaner, automatic dust -ejection system & filter condition -indicator -Hydraulically boosted multi-plate wet -disk brake with dual pedals & interlock -Differential lock -Drive-line parking brake -High Ambient Cooling Package -Torque converter -Transmission--four speed synchro mesh -with power shuttle & neutral safety -switch -Spin-on fuel, engine oil & transmission -oil filters -Outboard planetary rear axles -Open Circuit Breather - HYDRAULICS -Load sensing, variable flow system -with 43 gpm axial piston pump -6 micron hydraulic filter -O-ring face seal hydraulic fittings -Caterpillar XT-3 hose -Hydraulic oil cooler -Pilot control shutoff switch -PPPC, Flow-sharing hydraulic valves -Hydraulic suction strainer -
ELECTRICAL -12 volt electrical start -150 ampere alternator -Horn and Backup Alarm -Hazard flashers/turn signals -Halogen head lights (4) -Halogen rear flood lights (4) -Stop and tail lights -Audible system fault alarm -Key start/stop system -880 CCA maintenance free battery -Battery disconnect switch -External/internal power receptacles(12v) -Diagnostic ports for engine and machine -Electronic Control Modules -Remote jump start connector -
OPERATOR ENVIRONMENT -Lighted gauge group -Interior rearview mirror -Rear fenders -ROPS canopy -2-inch retractable seat belt -Tilt steering column -Steering knob -Hand and foot throttle -Automatic Engine Speed Control -One Touch Low Idle -Floor mat and Coat Strap -Lockable storage area -Air suspension seat - OTHER STANDARD EQUIPMENT -Hydrostatic power steering -Standard Storage Box -Transport tie-downs -Ground line fill fuel tank with 44 -gallon capacity -Ground line fill diesel exhaust fluid -tank with 5 gallon capacity -Rubber impact strips on radiator guards -Bumper -CD-ROM Parts Manual -Backhoe Safety Manual -Operations and Maintenance Manual -Lockable hood -Tire Valve Stem Protection -Long Life Coolant -30C (-20F) -Padlocks (2 on ST, 3 on IT) Quote 192301-01

MACHINE SPECIFICATIONS
430F2 BHL ST, TIER 4, HRC 450-8452
ENGINE, 86KW, C4.4 ACERT, T4F 450-8761
HYDRAULICS, MP, 6FCN/8BNK, ST 450-8530
CANOPY, BASE 450-8682
SEAT, VINYL 433-4804
SEAT BELT, 3'' SUSPENSION 206-1748
TIRES, 12.5 80/19.5L-24, FS 380-8961
COUNTERWEIGHT, 1015 LBS 337-9696
STABILIZER PADS, FLIP-OVER 9R-6007
INSTRUCTIONS, ANSI 430-9944
RIDE CONTROL 398-2681
LINES, COMBINED AUX, E-STICK 398-2855
COUPLER, PG, MAN.D.LOCK, BHL 444-7500
PRODUCT LINK, CELLULAR, PL641I 447-0049
BATTERY, HEAVY DUTY 457-2797
BUCKET-MP, 1.4 YD3, PO 337-7442
WORKLIGHTS (8) HALOGEN LAMPS 491-6734
CUTTING EDGE, TWO PIECE,WIDE 9R-5320
SERIALIZED TECHNICAL MEDIA KIT 421-8926
LANE 3 ORDER 0P-9003
PACK, DOMESTIC TRUCK 0P-0210
SHIPPING/STORAGE PROTECTION 461-6839
RUST PREVENTATIVE APPLICATOR 462-1033
Quote 192301-01

SELL PRICE $65,600.00
NET BALANCE DUE $65,600.00
TIRE FEE $7.00
SALES TAX (10.25%) $6,724.00
AFTER TAX BALANCE $72,331.00
F.O.B/TERMS:

City Of Industry Machine

ADDITIONAL CONSIDERATIONS
Accepted by___________________________________ on ____________________ ______________________________
Signature

WARRANTY COVERAGE
Type Start Date Expire Date Description
Claim
Class
Group
Monthly Serv H/M
Ind
QX06 Jan 22, 2018 Jan 22, 2021 36MO/3000HR PREMIER MAC 36 3000 H STA0 Jan 22, 2018 Jan 22, 2019 12 MO STD BRA0 MAC 12 0 H City of La Puente
Agenda Report
Agenda Item No. D.7
To: Mayor and City Council For meeting of: January 27, 2026 From: Bob Lindsey, City Manager
By: Alexander Bauman, Director of Community Services
Subject: CONSIDERATION OF A RESOLUTION GRANTING A FEE WAIVER FOR LA PUENTE

NATIONAL LITTLE LEAGUE FOR THEIR ANNUAL LA PUENTE NATIONAL LITTLE

LEAGUE OPENING DAY PARADE

BACKGROUND/DISCUSSION
The La Puente National Little League (“League”) traditionally held their annual Little League Opening Day Parade (“Parade”) on the same Saturday as the Youth Coalition Carnival. This year’s event will just be a parade and is scheduled for Saturday, March 7, 2026, with step off beginning at 9:00 a.m. and will conclude with their Opening Day Ceremony at La Puente Park. The parade route is as follows:

Start: Central Avenue and Stimson Avenue
Main Street from Stimson Avenue to Glendora Avenue
End: Glendora Avenue to Hill Street and into the Community Center Parking Lot

La Puente National Little League relies on the assistance of the City Staff to hold this community event.

The La Puente National Little League (“League”) traditionally held their annual Little League Opening Day Parade (“Parade”) on the same Saturday as the Youth Coalition Carnival. This year’s event will just be a parade and is scheduled for Saturday, March 7, 2026, with step off beginning at 9:00 a.m. and will conclude with their Opening Day Ceremony at La Puente Park. The parade route is as follows:

Start: Central Avenue and Stimson Avenue
Main Street from Stimson Avenue to Glendora Avenue
End: Glendora Avenue to Hill Street and into the Community Center Parking Lot

La Puente National Little League relies on the assistance of the City Staff to hold this community event.

The League is holding their annual Parade on Saturday, March 7, 2026. The Parade steps off at 9:00 a.m. and will conclude with the Opening Day Ceremony at La Puente Park. All activity related to the Parade will cease by 11:30 a.m.

After a review of the parade route, staff have identified the following items for the City Council’s consideration. It is important to note that with the parade starting at City Hall, instead of 1st Street and Main Street as it did in 2019. As such, additional expenses will be incurred.

Staffing: The League is requesting to have the streets closed for staging and for the parade route. In order to Agenda Report – Fee Waiver for La Puente National Little League Opening Day Parade For City Council And Successor Agency Meeting of January 27, 2026

accomplish this, Maintenance Staff will be scheduled to work from 5:00 a.m. to 1:00pm on Saturday, March 7, 2026, with a thirty (30) minute lunch, Code Enforcement Staff from 7:30 a.m. to 12:00 p.m. on Saturday, March 7, 2026, and Community Services Staff from 7:00 a.m. to 12:00 p.m. for part-time staff and 6:30 a.m. to 12:00 p.m. for full-time staff on Saturday, March 8, 2025. The staffing recommendation is four (4) part-time Maintenance staff, three (3) full-time Maintenance staff, ten (10) part-time Code Enforcement staff, ten (10) part-time Community services staff, and two (2) full-time Community Services staff. The staff cost estimate for this assignment is $4,000.

Equipment: In order to meet the request for the street closures, the City will spend approximately $1,500.00 on equipment rental to supplement the equipment that the city currently owns for the 2025 Parade.

Insurance: The League will provide the insurance fee associated with the purchasing of special event insurance through their insurance carrier.

Guidelines: To receive approval for the parade, the League must comply with the provisions of the City’s Municipal Code and other requirements set forth by the City’s Planning Division of the Development Services Department, and the City Attorney’s Office, including the following:

1. Work with the City to provide an accurate and detailed site plan.

2. Provide a Fire Department Permit.

3. Enter into a Park and Streets Use agreement with the City, which would include a general release, hold harmless, and indemnity provisions, as well as recovery of attorneys’ fees, for the City’s protection.

4. Have the League and all participants, execute general releases/hold harmless forms, releasing the City of any liability that may arise during the event. This form should also include an indemnity provision.

5. The League should provide the City with proof of appropriate insurance coverage.

Public Purpose: The League’s Parade is a valuable community event, and the fee waiver serves a public purpose in that it allows the League to continue this tradition for another year. The Parade brings residents to the downtown area and the City’s Park and serves as a positive family-friendly activity for the City.

FISCAL IMPACT
The following list summarizes estimated expenses:

Staffing Fees $ 4,000.00
Equipment Rental $1,500.00
Preliminary Total $ 5,500.00
The remaining items will be absorbed by the 2025/2026 budget.

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 26-5970 approving a fee waiver for La Puente National Little League for their Annual La Puente National Little League Opening Day Parade.

Agenda Report – Fee Waiver for La Puente National Little League Opening Day Parade For City Council And Successor Agency Meeting of January 27, 2026

ATTACHMENTS
A. LP National Little League Fee Waiver Resolution No. 26-5970 RESOLUTION NO. 26-5970 PAGE 1 OF 2 JANUARY 27, 2026
RESOLUTION NO. 26-5970

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA PUENTE, CALIFORNIA, APPROVING A REQUEST

FOR A FEE WAIVER AND ABSORB THE FEES FOR THE

LA PUENTE NATIONAL LITTLE LEAGUE OPENING

DAY PARADE
WHEREAS, the La Puente National Little League (hereinafter “League”) requested that the City Council waive fees associated with the League’s annual 2026 La Puente National Little League Opening Day Parade (hereinafter “Parade”) to be held on Saturday, March 7, 2026; and WHEREAS, the total fees associated with the 2026 Parade are $5,500.00; and WHEREAS, the total amount the League is requesting the City Council to waive and absorb is $ 5,500.00; and
WHEREAS, while the City is proposing to waive all fees associated with the League’s 2026 Parade, the League is still required to comply with all other provisions of the City’s Municipal Code; and
WHEREAS, the fee waiver the fee waiver serves a public purpose in that it allows the League to continue this tradition for another year. The Parade brings residents to the downtown area and the City’s Park, and serves as a positive family-friendly activity for the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA PUENTE HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The fee waiver serves a public purpose in that it allows the League to hold a valuable community event that brings residents to the downtown area and the City’s park, and serves as a positive family-friendly activity for the City.

SECTION 3. The City Council hereby approves to waive and absorb all fees associated with the 2026 La Puente National Little League Opening Day Parade in the amount of $5,500.00 SECTION 5. The League shall abide by the City’s Municipal Code in order to hold the 2026 Parade, and shall provide the City with all information required by City staff, including, but not limited to, the following:

1. Provide an accurate and detailed site plan

2. Provide a Fire Department Permit

3. Provide and maintain four portable restrooms during the event.

4. Enter into a Park and Streets Use agreement with the City, which would include a RESOLUTION NO. 26-5970 PAGE 2 OF 2 JANUARY 27, 2026
general release, hold harmless and indemnity provisions, as well as recovery of attorneys’ fees, for the City’s protection.

5. Have the League and all participants, execute general releases/hold harmless forms, releasing the City of any liability that may arise during the event. This form should also include an indemnity provision.

6. The League should provide the City with proof of appropriate insurance coverage and submit it to the JPIA to determine if they are acceptable.

SECTION 6. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

SECTION 7. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

PASSED, APPROVED AND ADOPTED this 27th day of January, 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Charlie Klinakis, Mayor
ATTEST:
___________________________________
Martha Torres, CMC, MPA, City Clerk
City of La Puente
Agenda Report
Agenda Item No. E.1
To: Mayor and City Council For meeting of: January 27, 2026 From: Bob Lindsey, City Manager
By: Troy Grunklee, CPA, Director of Administrative Services Candice Yu, Principal Accountant
Subject: PRESENTATION OF DECEMBER 2025 BUDGET REPORT

BACKGROUND/DISCUSSION
The City Council adopted the Fiscal Year 2025-2026 Budget and Capital Improvement Program on May 27, 2025. The attached report examines fiscal activity taking place in the month of September and includes all funds within the operating budget. The report analyzes year-to-date transactions in comparison to budgeted amounts for the entire fiscal year, expressing each category using a percentage-of-completion methodology. It additionally provides comparisons in activity level to the same time period last fiscal year.

FISCAL IMPACT
As of the end of December 2025, fifty (50%) percent of the fiscal year has elapsed.

REVENUES
General fund revenues in the first half of FY 2025/2026 have reached $5,041,108 or 22.9% of the annual budget, generally consistent with the 23.3% recorded at this time last year. Property Tax collections to date total $806,082, a 5% increase over the prior year. Collections remain relatively low due to varying schedules of remittances from other agencies. Sales and Use Tax and Measure LP combined have an increase of 6% compared to this time last year. In Licenses and Permits, development activity has been consistent each month, unlike last year when several large projects spiked the revenue in the first three months of FY 24/25. City staff are monitoring the progress of potential projects that could occur near the end of this fiscal year. The unusually high 75.3% reported in the intergovernmental category reflects an accounting entry recognizing unearned revenue from a state grant received in the FY 24/25 period. In aggregate of all funds, total revenue posted through the December 2025 period is $10,677,789 or 27% of the budget, a minimal decrease over 27.1% in FY 24/25.

EXPENDITURES
Year-to-date expenditures in the General Fund are 43.3% of the annual budget, slightly lower in contrast with

44.4% at this time in FY 2024-2025. In aggregate of all funds, 41.6% of the budget has been expended, in comparison to 41.7% in December of 2024. Administrative Services shows 69.9% of the total budget expended thus far due to the upfront payment associated with the City’s annual Liability and Workers Compensation insurance premiums. Another notable exception is Public Safety, which follows the timeline of billings received from the L.A. County Sheriff’s Department. With the exceptions of the above noted variances, most General Fund departments are operating within a margin of 45% - 55% of budget as expected.

Agenda Report – December 2025 Budget Report
For City Council And Successor Agency Meeting of January 27, 2026

RECOMMENDATION
It is recommended that the City Council receive and file this report.

ATTACHMENTS
A. December 2025 Budget Report
FY 2025-2026 FY 2025-2026 FY 2024-2025 FY 2024-2025
BUDGET YTD ACTUAL % BUDGET YTD ACTUAL %

GENERAL FUND
General Government 1,494,600 725,491 48.5% 1,578,500 958,734 60.7% Administrative Services 3,074,800 2,147,759 69.9% 2,250,000 1,741,894 77.4% General Services 426,800 241,900 56.7% 458,700 246,124 53.7% Public Safety 11,598,600 3,758,833 32.4% 11,110,400 3,526,756 31.7% Development Services 3,324,400 1,494,729 45.0% 3,386,100 1,004,780 29.7% Community Services 2,606,800 1,373,857 52.7% 2,619,400 2,014,800 76.9% TOTAL GENERAL FUND 22,526,000 9,742,570 43.3% 21,403,100 9,493,089 44.4%

SPECIAL REVENUE FUNDS
201 Gas Tax 1,155,400 469,826 40.7% 1,027,900 514,576 50.1% RMRA/SB1 47,200 24,194 51.3% 74,600 20,476 27.4%
204 Measure M 615,500 142,604 23.2% 506,000 115,649 22.9% 205 Measure R 684,300 225,328 32.9% 668,500 213,785 32.0% 206 Prop A 1,185,900 497,009 41.9% 1,126,900 414,604 36.8% 207 Prop C 100,800 46,734 46.4% 124,200 50,678 40.8%
208 AQMD 100 - 0.0% 100 - 0.0%
211 Lighting & Landscape Maintenance District 1,097,300 502,258 45.8% 1,051,300 540,909 51.5% 221 CDBG 331,500 123,268 37.2% 388,400 132,713 34.2%
Permanent Local Housing Assistance (PLHA) 300,500 18,523 6.2% 300,000 422,807 140.9% Supplemental Law Enforcement Fund 196,000 - 0.0% 170,000 - 0.0% pecia PEG Access 36,000 25,400 70.6% 29,000 77 0.3%
#### American Rescue Plan Act Fund - - 0.0% 142,000 86,914 0.0% 252 Other Special Revenue 1,625,100 869,393 53.5% 2,370,300 473,127 20.0% TOTAL SPECIAL REVENUE FUNDS 7,375,600 2,944,535 39.9% 7,979,200 2,986,314 37.4%

CAPITAL PROJECTS & DEBT SERVICE FUNDS
Citywide Debt Service Fund 871,600 729,760 83.7% 849,500 702,922 82.7% Capital Projects 53,300 53,287 100.0% 260,600 53,287 20.4% Series 2019A Debt Service 264,200 47,119 15.8% 234,400 50,319 21.5% Series 2019 B Debt Service 233,600 41,800 17.9% 53,300 44,700 83.9% TOTAL CAP. PROJ. & DEBT SERVICE FUNDS 1,422,700 871,966 61.3% 1,397,800 851,228 60.9%

SUCCESSOR AGENCY
Successor Agency to the LPCDC 1,055,700 442,429 41.9% 1,055,700 437,992 41.5%

PROPRIETARY FUNDS
Sewer Construction/Maintenance Fund 1,283,000 98,515 7.7% 1,249,800 103,109 8.3% Equipment Replacement Fund 321,700 155,326 48.3% 262,000 155,375 59.3% Vehicle Maintenance & Replacement Fund 894,000 245,968 27.5% 870,400 237,988 27.3% TOTAL OPERATING EXPENDITURES 34,878,700 14,501,309 41.6% 34,218,000 14,265,095 41.7%

CITY OF LA PUENTE
Monthly Budget Report - December 2025
Statement of Operating Expenditures
50% of the Fiscal Year Complete
Attachment A
City of La Puente
Agenda Report
Agenda Item No. E.2
To: Mayor and City Council For meeting of: January 27, 2026 From: Bob Lindsey, City Manager
By: Susie Altamirano, City Attorney
Subject: CONSIDERATION OF APPROVAL OF A RESOLUTION RESCINDING RESOLUTION NO. 18-5407 AND AMENDING THE CITY MANAGER’S SPENDING AUTHORITY

BACKGROUND/DISCUSSION
In 2018, City of La Puente (“City”) staff prepared proposed ordinances to amend the La Puente Municipal Code (“LPMC”) that, among other things, would increase the City Manager’s spending authority from $10,000 to $25,000. City staff finalized the ordinances and placed them in the agenda materials for the City Council’s regular meeting on April 10, 2018.

At the April 10, 2018 meeting, the City Council considered the proposed ordinances and decided that the City Manager’s spending authority should instead be set at $20,000. Accordingly, the City Council amended the ordinances by motion and adopted Resolution No. 18-5407, which set the City Manager’s spending authority at $20,000.

However, despite the City Council adopting Resolution No. 18-5407, the original proposed ordinances drafted by City staff were not revised to incorporate the change. As a result, the ordinances incorporated into LPMC Section 2.20.070 state that the City Manager’s spending authority is $25,000.

Thus, there is a discrepancy between LPMC Section 2.20.070, which reflects a $25,000 spending authority, and Resolution No. 18-5407, which reflects a $20,000 spending authority.

This report presents two options to resolve the discrepancy between the LPMC 2.20.070 and Resolution No. 18-5407. First, the City Council may adopt a resolution resolving this inconsistency by establishing the City Manager’s spending authority at $25,000 or above. Second, the City Council may direct City staff to amend the procurement policy by ordinance.

Option 1: Resolution to Amend City Manager’s Spending Authorization Limit The discrepancy between LPMC Section 2.20.070, which grants the City Manager a $25,000 spending authority, and Resolution No. 18-5407, which sets a $20,000 spending authority, may be resolved by amending Resolution No. 18-5407, pursuant to LPMC Section 2.08.060.

To remedy this discrepancy, City Council may adopt Resolution No. 26-5971 to set the City Manager’s spending authority at $25,000 or above.

For reference, below is a list of City Manager spending authorization limits for other cities in the San Gabriel Agenda Report – Consideration of City Manager Spending Authority Update For City Council And Successor Agency Meeting of January 27, 2026

Valley:
• Pasadena: $75,000 (PMC § 4.08)
• Walnut: $30,000 (WMC § 1.20)
• El Monte: $15,000 to 50,000, depending on the purchase (EMMC § 3.24) • Duarte: $25,000 (DMC § 2.36)
• Irwindale: $30,000 (Resolution No. 2019-27-311)
• Rosemead: $50,000 (RMC § 3.24)
• Diamond Bar: $45,000 (DBMC § 3.24)
• Monrovia: $25,000 (MMC § 3.24)
• Monterey Park: $60,000 (MPMC § 3.20)
The average City Manager spending authority among the above cities is approximately $41,667. Therefore, setting a $25,000 spending authority puts the City on the lower end of this regional group.

Further, setting the City Manager’s spending authority at $25,000 or more accounts for recent inflation. For example, from 2018 to 2025, the Consumer Price Index increased by approximately 28%, meaning a good that cost $100 in 2018 would cost approximately $128 in 2025. Thus, setting the City Manager’s spending authority at $25,000 or more helps maintain purchasing power in light of inflation.

Thus, for the reasons stated above, it is recommended that the City Council approve Resolution No. 26-5971, rescinding Resolution No. 18-5407 and setting the City Manager’s spending authority at $25,000 or above.

Option 2: Amend and Adopt City’s Procurement Policy By Ordinance As a general law city, the City must comply with state law when amending ordinances that change its procurement policy. Ordinances must be introduced at regular City Council meetings, and may be adopted at regular City Council meetings, pursuant to Gov. Code § 36934. Therefore, before a regular meeting, City staff, often in coordination with the City Attorney, will prepare draft ordinances for consideration by the City Council.

In the alternative, the City Council may provide direction for staff to amend the existing Ordinances governing the City’s Procurement Policy and to return to the City Council for consideration.

FISCAL IMPACT
There is no anticipated fiscal impact by adopting the proposed Resolution, as the City Manager has been operating under the understanding that his spending authority is set at $25,000. However, increasing the City Manager’s spending authority above $25,000 could result in a fiscal impact as it would allow the City Manager to execute higher-value contracts.

RECOMMENDATION
It is recommended that the City Council either:
1) Adopt Resolution No. 26-5971, rescinding Resolution No. 18-5407 and increasing the City Manager’s spending authority from $20,000 to $25,000 or more; or
2) Provide direction to the City Attorney’s Office and City staff to return with draft ordinances amending the procurement policy.

Agenda Report – Consideration of City Manager Spending Authority Update For City Council And Successor Agency Meeting of January 27, 2026

ATTACHMENTS
A. City Manager Spending Authorization Resolution No. 26-5971 








 







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