Exhibit A
Scope of Services
City and FIND Food Bank are partnering to provide non-perishable food kits to homebound seniors and La Quinta residents who do not have the means to obtain food.
1. Services to be Provided:
a) Food kits to contain non-perishable items such as, canned stew, canned chili, dry pasta, pasta sauce, beans, and rice. Excludes bottled water. b) FIND will deliver food kits on the 1st and 3rd Thursdays of the month to specified locations within the La Quinta city boundaries. Additional days/times/sites will be added/modified as needed and agreed upon by both parties.
c) City staff will assess new participants of the food delivery program and add those that qualify to the distribution rotation as food remains available.
d) City will provide up to 2 staff members to assist FIND staff with food kit distribution to front door of resident household (social distancing and PPE in place) and complete forms required for FIND documentation and compliance.
e) FIND agrees to repair any damages to the facility caused by their method of delivery.
2. Performance Standards:
a) FIND shall follow COVID-19 Compliance and Protocols and shall adjust to modified protocols when necessary.
b) FIND shall provide training to City staff of their specific screening and delivery process.
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Exhibit B
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Sixty Thousand Dollars ($60,000) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party upon being invoiced in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement.
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Exhibit C
Exhibit C
Schedule of Performance
None.
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Exhibit E
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Cyber Liability
$500,000 (per occurrence/loss)
Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.
Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or 213 Click Here to Return to Agenda
Exhibit E
damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement.
Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.
Contracting Party shall procure and maintain Cyber Liability insurance with limits of $500,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
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Exhibit E
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.
If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.
Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof.
c. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any other remedies a party may have. The above remedies are not the exclusive remedies for either party’s failure to maintain or secure appropriate policies or endorsements or fulfill its obligations. Nothing herein contained shall be construed as limiting in any way the extent to which a party may be held responsible for payments of damages to persons or property resulting from a party’s or its subcontractors’ performance of work under this Agreement.
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Exhibit E
E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:
1. Contracting Party agrees to have its insurer endorse the thirdparty general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems 216 Click Here to Return to Agenda
Exhibit E
necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.
8. It is acknowledged by the parties of this Agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
10. Contracting Party agrees not to self-insure or to use any selfinsured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this Agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time, the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.
12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
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13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of noncompliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.
16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this Agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.
17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.
19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance 218 Click Here to Return to Agenda
Exhibit E
coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this Agreement. City assumes no obligation or liability by such notice but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
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Exhibit F
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this Agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any 220 Click Here to Return to Agenda
Exhibit F
provision of this Agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this Agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.
3. Design Professional Defined. As used in this
Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions 221 Click Here to Return to Agenda
Exhibit F
identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement.
F.3 Indemnity for the Benefit of Contracting Party.
City shall indemnify, defend, protect, hold harmless, and release the Contracting Party, its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liability, costs, or expense (including attorneys’ fees and witness costs) arising from or in connection with, or caused by any act, omission, or negligence of such indemnifying party or its agents, employees, contractors, subcontractors, or invitees. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers’ compensation acts, disability benefit acts, or other employee benefit acts. This indemnity provision survives the Agreement.
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1 City of La Quinta and FIND Food Bank
March 22, 2022
Background – FIND Food Bank
As the desert’s regional food bank, FIND Food Bank provides healthy food and outreach assistance to food insecure residents of the Coachella Valley Desert Region. As such, the importance of equitable healthy food distribution is key to achieving our goals of ending hunger in our area. Utilizing meaningful data to help us understand the density of food insecure individuals by city provides the necessary one of the meaningful, city specific figures that FIND consistently uses to help quantify community need is the percent of children attending school in La Quinta, who qualify for the federal Free and Reduced-Price Meal (FRPM) program. The total number of La Quinta students qualifying, according to California Board of Education, 2019/20 Student Poverty FRPM Data, is 4,912 children or 65% of all La Quinta students.
Background—The City of La Quinta and FIND Food Bank
Since 2016, FIND Food Bank has been partnering with Desert Recreation District to bring free healthy food and client-based outreach services resources to the city of La Quinta. The original Mobile Market program offered one per month in the Old Town La Quinta / La Quinta Cove area, FIND distributed over 100,000 lbs. of free food regularly to the community. In CY 2019, the amount FIND Food Bank distributed was a total of 120,721 lbs. of food with nearly half being fresh produce.
However, in CY 2020, the state of food insecurity in the city of La Quinta, along with the entire Coachella Valle desert region drastically changed with the economic impact of COVID-19. The pandemic affected not only the La Quinta residents who had already been receiving services from FIND, but also a new group of residents who now facing food insecurity as well—including homebound and isolated seniors, adults who lost stable jobs, and children who lost access to free and reduced meals due to school closures as well saw a decrease in food supplies at home due to their family income being affected by job losses. It was at this time that, FIND received funding support from the City of La Quinta to ensure that with the increased need in food assistance, food distributions could also increase to support the community needs and literally ensure that people would not starve as the pandemic’s economic effects continued pressing forward.
ATTACHMENT 2
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2 With the support and partnership of the City of La Quinta, FIND:
- Increased service to La Quinta by adding 7 additional large and small format free Community Mobile Market sites (including direct service to low income and fixed income senior housing complexes)
- Increased free food distributions from 1 distribution per month to 11 distributions per month - Increased the amount of food distributed in La Quinta from 120,721 lbs. in CY 2019 to 692,609 lbs. in CY 2020
- Distributed 489,826 lbs. of food to La Quinta residents with an economic value of $837,602.
FIND continues to distribute almost 1/2 of the food in the form of fresh produce 2021 Service Number Trend
In CY 2021 and the first two months of 2022, the households and people served by FIND Food Bank’s La Quinta distribution had begun to level off, with some declines and monthly variances. *However, with the sharp rise in gas prices and the continued pressure on family food budgets due to supply chain pressures, we anticipate the potential for growth in service demand over the next few months of CY 2022.
Date Household Total People Total
Jan 21 1,762 6,598
Feb 21 2,174 8,345
Mar 21 743 3,123
Apr 21 1,573 5,644
May 21 1,717 5,837
Jun 21 1,430 5,067
Jul 21 1,323 5,022
Aug 21 1,452 4,756
Sep 21 800 2,597
Oct 21 895 2,907
Nov 21 863 2,463
Dec 21 718 2,837
*Jan 22 760 2,114
*Feb 22 735 2,031
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3 Proposal for CY 2022
FIND Food Bank respectfully requests $60,000 to ensure that FIND can continue the increased programmatic expansion of food distributions through the end of CY 2022 in the City of La Quinta. From the review of economic impact provided by Feeding America and their University research partners, including Stanford, food insecurity rates will continue to be impact through minimally CY 2022 and into the first quarter of 2023. This funding will ensure that there will be sustained food distributions to support the food insecure residents of La Quinta as the economy continues to recover. The added food distribution sites that will continue to have programmatic food distribution services until the end of 2022 through this grant include:
Large Format Free Community Mobile Market Sites:
- LQ Desert Recreation Center
- LQ Desert Recreation Center, Senior specific
- La Quinta High School, (site may be moved to another location in LQ depending on DSUSD status)
Small Format Free Community Mobile Market Mobile Sites:
- Hadley Villas
- Washington St. Apts.
- Wolf Waters
- Coral Mountain
Program Details
Community Mobile Markets
For CY 2022, FIND proposes continuation of the Mobile Markets in La Quinta, serving the existing 7 sites, with 11 distributions per month, and including direct service to low income and fixed income senior housing complexes.
FIND’s Community Mobile Markets are comprised of specialized or converted refrigerated beverage trucks that are filled at the FIND warehouse with a wide variety of fresh produce, frozen meat, refrigerated products, dairy, bakery, and dry goods designed to provide supplemental food assistance. Each Mobile Market truck may deliver up to 10,000 lbs. of foods.
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4 During the height of the COVID-19 pandemic and throughout 2020 and 2021, social distancing and other safety considerations dramatically altered distribution logistics and nearly eliminated the pool of FIND’s critical volunteers. The National Guard, the California Conservation Corps and the Civil Air Patrol filled the gap in volunteer labor. Now in 2022 FIND is working diligently to bring back and regenerate our volunteer corps, but are not yet at 100 percent.
FIND Outreach Teams and Mobil Markets
In addition, the FIND Community Mobile Market Program also provides important connections to resources to enhance household stability and sustainability including CalFresh (food stamps), unemployment benefits, Women, Infants and Children federal assistance nutrition program (WIC), free and reduced-price medical and preventative health programs, rental and utility assistance, and other social services. FIND has two outreach teams: CalFresh Outreach Coordinators and Community Health Workers. Outreach team members are at each distribution and assist clients in submitting multiple, public-benefit program applications. The barriers to accessing these benefits are many and complex, and often deter eligible individuals from applying.
Acknowledgement of Award
FIND has confirmed that April 8, 2022 will be the date for its 12th annual Telethon. Should this grant be approved by the City of La Quinta, FIND respectfully requests that it be allowed to acknowledge it as part of its Telethon. FIND would also request that it be allowed to acknowledge the gift through its website and social media platforms as a thank you to the City of La Quinta for its support and partnership in feeding the residents in need in La Quinta. 226 Click Here to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEARS 2022/23 THROUGH 2026/27 CAPITAL IMPROVEMENT PROGRAM
RECOMMENDATION
Discuss projects to be included in fiscal years 2022/23 through 2026/27 Capital Improvement Program and provide Staff direction.
EXECUTIVE SUMMARY
• The Capital Improvement Program (CIP) is a five-year plan for major construction projects such as bridges, streets, traffic signals, drainage facilities, landscaping, lighting, parks, and other facilities. • Based upon Council and resident input over the past year, Staff developed a preliminary scope and budget for various projects proposed for the 2022/23 CIP budget.
• Council will be requested to appropriate funds for the 2022/23 CIP improvements when the operating budget and final CIP is considered in June 2022.
FISCAL IMPACT
This review does not generate fiscal impacts. Revenue sources are identified in Attachment 1.
BACKGROUND/ANALYSIS
Staff recommends the following projects be included in the 2022/23 CIP:
Transportation Projects
Transportation projects are generally funded through the Pavement Management Plan (General Fund), Transportation Development Impact Fees (DIF), Gas Tax, Measure A, SB1, and ATP funds.
STUDY SESSION ITEM NO. 1
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• 2022/23 Pavement Management Plan (General Fund: $1.5M) The City of La Quinta’s current Five-Year Pavement Management Plan (PMP) (Attachment 2) spans from 2021 to 2026. The proposed 22/23 projects include grind and overlay on Avenue 47 from Washington Street to Adams Street; slurry seal and crack sealing Eisenhower Drive from Avenue 50 to Calle Tampico; slurry seal and crack sealing Monroe Street from Avenue 62 to Avenue 53; and slurry seal and crack sealing the north/south street segments within the Cove.
• Avenue 50 Pavement Rehabilitation (Measure A: $1.1M)
This project includes pavement rehabilitation of Avenue 50 from Washington Street to Eisenhower Drive.
• Fred Waring Drive Pavement Rehabilitation (Measure A: $530K, SB1:
$940K)
This project includes pavement rehabilitation of Fred Waring Drive from Washington Street to Adams Street.
• Avenue 50 Widening Improvements (Measure A: $100K)
This project will be completed in partnership with the City of Indio and includes Widening Avenue 50 from Jefferson Street to Madison Street to the general plan roadway conditions, including a multi-use trail along the north side.
• Highway 111 at Jefferson Street Pavement Rehabilitation (Measure A:
$487K)
This project is in collaboration with the City of Indio and includes pavement rehabilitation and will address drainage needs, if any, at the intersection of Highway 111 and Jefferson Street.
• Avenue 53 at Jefferson Street Roundabout (Measure A: $630K) This project was approved by Council as part of the 2016/17 CIP. Staff recommends the addition of Measure A funds to supplement the existing budget; these funds will be used for the landscape improvements and the construction phase of the project.
• Corporate Centre Drive Gap Closure (Measure A: $932K) This project entails constructing a 40 ft roadway with curb and gutter to connect Corporate Centre Drive between La Quinta Centre Drive and the north side of Highway 111 across from Auto Centre Drive on the vacant City owned property.
• Avenue 52 Pavement Rehabilitation (Measure A: $500K)
This project includes pavement rehabilitation of Avenue 52 from Madison Street to Monroe Street.
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Drainage Improvements
• Citywide Drainage Enhancements (General Fund: $477K)
This project will upgrade drainage facilities for minimum 150-year storm protection in accordance with the Focused Drainage Study.
Parks and Facilities Projects
• Landscape and Lighting Median Island Improvements (General Fund:
$500K)
This project entails refurbishing City-owned medians south of Highway 111, prioritized over five years. Staff has developed an implementation strategy that recommends priorities and landscape materials. • Fritz Burns Park Improvements (Measure G: $500K)
This project entails design phase for additional park amenity improvements at Fritz Burns Park after the space planning effort is complete.
• La Quinta Skatepark Conversion (Measure G: $500K, General Fund:
$133K)
This project was approved by Council as part of the 2019/20 CIP. Staff recommends the addition of Measure G and General Funds to convert the existing skate park at La Quinta Park into another park amenity such as an urban soccer park, pickleball court or human foosball court, upgrade existing water feature, park equipment, and construct a retaining wall at La Quinta Park.
• City Hall Capacity Improvements (Measure G: $550K, Civic Center DIF:
$250K)
This project entails design and construction of improvements to provide additional capacity for the City Clerk, Design and Development, and Community Resources/Emergency Services space needs in City Hall • Sports Complex Lighting Replacement (Measure G: $250K) This project entails replacing the existing failing light poles at the sports complex with new energy efficient light poles.
Other Adjustments
• Highway 111 Corridor Area Plan Implementation (Measure G: $1M) Implement the Highway 111 Corridor Area Plan improvements, which may include landscape, connectivity and circulation improvements, 229 Click Here to Return to Agenda
entry monuments, wayfinding, catalyst project sites, lighting, and art installations.
• Village Undergrounding Project (Measure G: $100K)
This funding will be used to conduct a feasibility study assessing the cost and challenges to underground utilities in the Village Area. • American with Disabilities Act (ADA) Transition Plan Update (General Fund: $150K)
This is an update to the City’s existing ADA Transition Plan Report, identifying improvements still needed at City parks, buildings, intersection curb ramps and sidewalks based upon current building code.
• Citywide Miscellaneous ADA Improvements (CDBG: $132,600K) This is a continuation of implementing ADA improvements at City parks, buildings, intersection curb ramps and sidewalks based upon the City's ADA Transition Plan Report.
• Village Parking Lot (Measure G: $500K)
This funding will allow for land purchase adjacent to the current City owned parking lot on the west side of Avenida Bermudas south of Calle Tampico to address parking in the Village Area.
• Phase II Citywide Safety Camera System (Measure G: $ 1.797M) Phase II of the Citywide Safety Camera System Project includes installation of cameras at additional parks and city owned facilities, one additional intersection, fiber optic connections where needed, and Automatic License Plate Reading (ALPR) cameras at entrance and exit points of the city.
• Smart Infrastructure Improvements (Measure G: $250K)
This entails conducting a feasibility study and preparing a master plan to assess the implementation of smart infrastructure improvements.
Reimbursements for Existing Developer Impact Fee Reimbursement Agreements (Transportation DIF: $400K)
The City entered into reimbursement agreements with nine development entities who constructed improvements for the benefit of the City in anticipation of future reimbursement from development impact fees. In 2017 the Council set reimbursement priorities; 9 of 11 developers submitted the required documentation and have been included in the approved repayment plan (Attachment 3).
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Projects on the Horizon
The CIP also identified future year projects; those that may be of interest to the Council entail the following:
• Corporate Yard – Facilities and Administrative Offices (2023/24) • Washington Street Sidewalk Improvements (Avenue 50 to Calle Tampico)
(2023/24)
• Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW) (2023/24)
Staff seeks direction on all projects included in the draft CIP. After incorporating Council’s comments, an updated CIP program will be presented for adoption in June.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Project Revenue Summary from Draft 2022/23 through 2026/27 CIP
2. 2021 Pavement Management - 5 Year Plan
3. DIF Reimbursement Agreement Repayment Schedule
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Project # Project Description
General
Fund
Operating
Measure G
Sales Tax
SB 1 Road
Maint/Rehab
Parks and
Rec DIF
DIF
Transportation
Civic Center
DIF
Maintenance
and Facilities
DIF Measure A
Other
Revenue
Other
Revenue Source Total
Priority
Ranking
2022/2023
2223ADA ADA Accessible Ramps - Various Locations 20,000 20,000 High 2223CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 High 2223PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 High2223STI Sidewalks - Various Locations 55,000 55,000 High 2223TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 High 2223DRA Citywide Drainage Enhancements 477,000 477,000 Medium 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 Medium 201709 Jefferson St. at Avenue 53 Roundabout 630,000 630,000 Medium201804 Landscape and Lighting Median Island Improvements 500,000 500,000 Medium 201903 La Quinta Skate Park Conversion 133,000 500,000 633,000 Medium 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 Medium 202102 Fritz Burns Park Improvements 500,000 500,000 Medium202201 Avenue 50 Pavement Rehabilitation (Washington Street to Eisenhower Drive) 1,100,000 1,100,000 Medium 202202 City Hall Capacity Improvements 550,000 250,000 800,000 Low202203 Fred Waring Drive Pavement Rehabilitation (Washington Street to Adams Street) 940,211 530,000 1,470,211 Medium 202204 Sports Complex Lighting Replacement 250,000 250,000 Medium 202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 100,000 100,000 Medium 202206 Village Undergrounding Project (Feasibility Study) 100,000 100,000 Medium 202207 Highway 111 at Jefferson Street Rehabilitation 487,000 487,000 Medium 202208 Citywide Miscelleneous ADA Improvement Projects 132,600 CDBG 132,600 High 202209 ADA Transition Plan Update 150,000 150,000 Medium202210 Corporate Centre Drive Gap Closure 932,000 932,000 Medium202211 Village Parking Lot 500,000 500,000 Low 202212 Phase II Camera System 1,797,000 1,797,000 Low
202213 Smart Infrastructure Improvements (feasibility study/plan) 250,000 250,000 Low 202214 Avenue 52 Pavement Rehabilitation (Madison Street to Monroe Street) 500,000 500,000 Medium FY 2022/2023 SUBTOTAL: 2,685,000 5,097,000 940,211 500,000 500,000 250,000 0 4,414,000 182,600 14,568,811 2023/2024
2324ADA ADA Accessible Ramps - Various Locations 20,000 20,0002324CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2324PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 2324STI Sidewalks - Various Locations 55,000 55,000
2324TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 2324DRA Citywide Drainage Enhancements 477,000 477,000
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201805 Corporate Yard Administrative Offices and Crew Quarters 2,273,000 500,000 2,773,000201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202102 Fritz Burns Park Improvements 2,000,000 2,000,000202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 471,613 471,613 202212 Village Parking Lot 1,100,000 1,100,000
202213 Phase III Camera System 2,793,000 2,793,000
202301 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street) 1,380,000 1,380,000 202302 Caleo Bay at Avenue 47 (New Traffic Signal) 430,000 430,000 202303 Washington Street at Lake La Quinta Drive (New Traffic Signal) 430,000 430,000 202304 Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW) 400,000 400,000 202305 Washington Street Sidewalk Improvements (Avenue 50 to Calle Tampico) 478,000 478,000 FY 2023/2024 SUBTOTAL: 2,552,000 9,166,000 949,613 0 1,260,000 0 500,000 2,015,000 50,000 16,492,613 2024/2025
2425ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2425CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2425PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 2425STI Sidewalks - Various Locations 55,000 55,000
2425TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 2425DRA Citywide Drainage Enhancements 477,000 477,000
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201805 Corporate Yard Administrative Offices and Crew Quarters 3,657,000 3,657,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 579,109 579,109 202401 Avenue 50 Sidewalk Improvements (Washington Street to Avenida Montero) 400,000 400,000 202402 Francis Hack Lane Pavement Rehabilitation (Avenida Bermudas to Cul-De-Sac) 380,000 380,000 202403 Washington Street Sidewalk Improvements (Calle Tampico to Avenue 52) 444,000 444,000 202404 Cove Area Slurry Seal Improvements Phase 1 950,000 950,000 FY 2024/2025 SUBTOTAL: 2,552,000 4,657,000 959,109 0 400,000 0 2,029,000 50,000 10,647,109
CAPITAL IMPROVEMENT PROGRAM
CITY OF LA QUINTA
REVENUE SUMMARY
High
Critical to keep project funded. Needed to maintain grant funding, maintenance of effort or matching funds.
Priority Rating Criteria Legend
Low
Project could be shifted to next fiscal year without major impacts. No funding constraints or match requirements.
Medium
Ongoing project needing additional funding, community priority, or important for maintenance efforts.
ATTACHMENT 1
ATTACHMENT 1
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Project # Project Description
General
Fund
Operating
Measure G
Sales Tax
SB 1 Road
Maint/Rehab
Parks and
Rec DIF
DIF
Transportation
Civic Center
DIF
Maintenance
and Facilities
DIF Measure A
Other
Revenue
Other
Revenue Source Total
Priority
Ranking
2025/2026
2526ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2526CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2526PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 2526STI Sidewalks - Various Locations 55,000 55,000
2526TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 2425DRA Citywide Drainage Enhancements 477,000 477,000
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202501 Citywide Striping Refresh 500,000 500,000
202502 Highway 111/Simon Drive Dual Left Turn Lanes 723,850 723,850 202503 Cove Area Slurry Seal Improvements Phase 2 950,000 950,000 202504 Avenue 47 Pavement Rehabilitation (Washington Street to Adams Street) 512,617 512,617 202505 5-Year PMP Update 50,000 50,000
FY 2025/2026 SUBTOTAL: 2,552,000 1,000,000 950,000 0 400,000 0 2,021,467 50,000 6,973,467 2026/2027
2627ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2627CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2627PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 2627STI Sidewalks - Various Locations 55,000 55,000
2627TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 2627DRA Citywide Drainage Enhancements 477,000 477,000
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202601 North La Quinta Slurry Seal Improvements/Pavement Repair 1,784,000 1,784,000 202602 Citywide Arterial Slurry Seal Improvements 997,088 997,088 FY 2026/2027 SUBTOTAL: 2,552,000 1,000,000 997,088 0 400,000 0 2,019,000 50,000 7,018,088 TOTAL FISCAL YEARS 2022/23 THROUGH 2026/27: 12,893,000 20,920,000 4,796,021 500,000 2,960,000 250,000 500,000 12,498,467 382,600 55,700,088 235
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SH-111
M
O
N
R
OE S
T
60TH AVE
54TH AVE
50TH AVE
62ND AVE
64TH AVE
MILES AVE
52ND AVE
I-10
JACKSON ST
48TH AVE
FRED WARING DR
49TH AVE
WA
S
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AVENUE 52 CITRUS
MADISON ST
D
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NE PALM
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AIRPORT BLVD
PGA
BLVD
58TH AVE
AVENIDA VALLEJO
AVENIDA RUBIO
WARNER TRL
61ST AVE
66TH AVE
RIVIERA
JEFFERSON ST
OAK HILL
AVENIDA VILLA
ADAMS ST
BU
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INDIO BLVD
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AVENUE 58
AVENID
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42ND AVE
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HERMITAGE
DARBY RD
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51ST AVE
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CALLE TAMPICO
MANDARINA
WEISKOPF
55TH AVE
VIA
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47TH AVE
46TH AVE
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CALLE DURANGO
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BERMUDA DUNES DR
CSILLA ST
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BONITA TRL
PIRKER DR
ANDALUSIA
CALEO
BAY
COACHELLA DR
QUAIL
RUN
LN
ARACENA
SPANISH BAY
TOM FAZIO LN N
RIVIERA AVE
TIBURON DR
SEELEY
D
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VIA CC
VIA VALEROSA
MISSION DR W
TOPAZ
DR
RONDA
MISSOURI DR
FIRESTON
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EMERALD DR
GOLF VIEW DR
VILLAGE CLUB DR
DELAWARE ST
VIA
D
D
PORT ROYAL AVE
CALLE HIDALGO
BAFFIN AVE
TOM FAZIO LN S
VISTA
ESTRELLA
VIA PAVION
POMELO ST
AVEN
DI A BER
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VIA CARMEL
TORINO DR
JASPER PARK AVE
P
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PA
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PALM DR
TIGRIS AVE
LOMA VISTA
POLO RD
C
ORT
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Z
PL
FIESTA DR
NUEVO DR
S
A
N
D
D
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LA PALMA DR
59TH AVE
JASMINE LN
VIA MELODIA
53RD AVE
APPIA
N
WAY
DESERT
R
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SE D
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TANGELO
YALE S
T
DESERT STREAM DR PEBBLE BEACH DR
ROCK RO
S
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MAG
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N
PL
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BRADSHAW
TRL
VIA SORRE
NTO
CALLE NORTE
VISTA LAG
UNA
S
H
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TA PL
CLARET CV
VIA LUGO
LA
QUINTA
DR
FREES
AI PL
CONTENTO
B
U
N
K
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ILVER ROCK
HAWKEYE DR
VIA RITA
SAGUARO RD
ZENDA DR
VIA BELLAGI
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TUCSON CIR
LIBER
T
Y
S
T
STONEGATE
SIENA DR
SPAR
KEY
WAY
QUARRY LN
SIMON DR
OAKMONT
CARMONA
SEVILLE
COUPLES CT
I-10
58TH AVE
A
D
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S
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A
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SI O
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RIVIERA
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SI O
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JEFFER
S
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AIRPORT BLVD
A
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S
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51ST AVE
JEFFER
S
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S
T
A
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A
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S
S
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®
Legend
La Quinta
$1.5 Million Budget
Streets
2021-22
2022-23
2023-24
2024-25
2025-26
City of La Quinta
$1.5 Million Budget Map
2021-26
ATTACHMENT 2
ATTACHMENT 2
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DEVELOPER
(RESPONSIVE / CONFIRMED)
AGREEMENT
DATE CIP PROJECT DESCRIPTION NTE AMOUNT
TOTAL POINTS
ACCRUED FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 ND La Quinta Partners, LLC 4-Dec-07 Avenue 52 - Improved One Lane of Travel & Installed Raised/Landscaped Median 1,344,690 $ 18 $ 65,455 65,455 $ 66,536 $ 77,563 $ 90,000 $ 90,000 $ 101,106 $ 101,408 $ 140,021 $ 204,400 $ 225,000 $ $ 117,747 East of Madison, LLC 4-Dec-07 Avenue 52 - Improved One Lane of Travel & Installed 1/2 Raised/Landscaped Medi $ 669,920 17 $ 61,818 61,818 $ 62,839 $ 73,254 $ 85,000 $ 85,000 $ 95,489 $ 95,775 $ $ 48,926 $ - - $ - $ East of Madison, LLC (Part 1) 26-Jan-16 Madison Street - Improved One Lane of Travel & Installed Raised/Landscaped Med $ 976,266 14 $ 50,909 50,909 $ 51,750 $ 60,327 $ 70,000 $ 70,000 $ 78,638 $ 78,873 $ 108,905 $ 158,978 $ 175,000 $ $ 21,976Toll Brother's Inc. (Part 1) 6-Feb-08 Avenue 50 - Installed Full Median Curb & Median Island Landscape 179,062 $ 13 $ 47,273 47,273 $ 48,054 $ $ 36,463 $ - - $ - $ - $ - $ - $ - $ - $ East of Madison, LLC (Part 2) 26-Jan-16 Avenue 54 - Improved One Lane of Travel & Striped 1/2 width Painted Median 524,010 $ 11 $ 40,000 40,000 $ 40,661 $ 47,400 $ 55,000 $ 55,000 $ 61,787 $ 61,972 $ 85,568 $ $ 36,622 $ - - $ ND La Quinta Partners, LLC 26-Jan-16 Madison Street - Improved One Lane of Travel 418,400 $ 11 $ 40,000 40,000 $ 40,661 $ 47,400 $ 55,000 $ 55,000 $ 61,787 $ 61,972 $ $ 16,580 $ - - $ - $ Lennar Homes of California, Inc 6-Jun-11 Fred Waring Drive - Installed full Median Curb & Median Island Landscape $ 103,083 10 $ 36,364 $ 36,364 $ 30,356 $ - $ - $ - $ - $ - $ - $ - $ - $ - Sam's Real Estate Business Trus 10-Oct-12 Dune Palms Road - Installed Full Median Curb & Median Island Landscape $ 228,697 9 $ 32,727 $ 32,727 $ 33,268 $ 38,782 $ 45,000 $ 45,000 $ 1,193 $ - $ - $ - $ - $ - Toll Brother's Inc. (Part 2) 6-Feb-08 Avenue 52 - Median Island Improvements (Landscape Only) $ 95,596 7 $ 25,455 $ 25,455 $ 25,875 $ 18,812 $ - $ - $ - $ - $ - $ - $ - $ - $ 4,539,723 110 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 139,723 $ Denotes the final payment due to the Developer
DEVELOPER
(NON-RESPONSIVE)
AGREEMENT
DATE CIP PROJECT DESCRIPTION NTE AMOUNT
TOTAL POINTS
ACCRUED
Greystone Clubhouse Assoc., LL 12-Jun-08 Avenue 52 - Improved One Lane of Travel & Installed Raised/Landscaped Median 463,894 $ 15 T.D. Desert Development LLP 12-Oct-06 Avenue 50 - Installed 1/2 Median Curb (with Landscape) 186,900 $ 10 650,794 25
CITY OF LA QUINTA
CAPITAL IMPROVEMENT PROGRAM
DEVELOPER REIMBURSEMENT AGREEMENT REPAYMENT
The above listed developers (two total) have not submitted the appropriate invoices or documentation, and are therefore considered as "Non‐Responsive". The repayment plan above does not include the total of the Non‐Responsive Developers ($650,794) in its total ($4,539,723).
TOTAL DEVELOPER REIMBURSEMENT:TOTAL DEVELOPER REIMBURSEMENT:
This repayment plan is applicable to the Developers who have submitted invoices to the City, and the City has reviewed / approved repayment.This method calculates the overall percentage based on the Total Points Accrued, and allows the Developers to receive annual payments accordingly, until the Agreement has been satisfied. The percentage of (Total Points Accrued / Total Points) was determined for each Developer Reimbursement Agreement and multiplied by an annual anticipated payment of $400,000 to determine how much each Developer shall receive each year. In the event that a Developer's Agreement was fulfilled in a year, and there was a remainder of the anticipated $400,000, a new percentage, excluding the points from the previously repaid developer, was calculated and redistributed within that same Fiscal Year.
ATTACHMENT 3
ATTACHMENT
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MARKETING QUARTERLY REPORT
January 1, 2022 - March 31, 2022
Print Marketing
La Quinta Art
Celebration
Recycle Ads
Shop Local
Radio Campaigns
COVID-19
Economic
Development/Business
Resources
Westways Discover
California Travel Guide
Modern Luxury San Francisco
So Cal Life Magazine
Modern Luxury Orange County
425 Magazine
Palm Springs Life
Locale Magazine
DEPARTMENTAL REPORT ITEM NO. 1
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Tourism Digital Campaigns
Facebook/Twitter/NextDoor/Instagram
COVID-19 Testing Sites
COVID-19 Microsite
COVID-19 UPDATES/Executive
Orders/Emergency Resolutions
County Food Access Site
COVID-19 Vaccine Distribution
RivCo Public Health Updates
CalNotify / MyTurn.ca.gov
COVID-19 Vaccine Booster
Digital COVID-19 Vaccine Record
Live Virtual City Council Meeting
Reduce Police/Fire False Alarms
Road Improvements / Traffic Alerts
GO Request App
Microchip Scanning Program
FIND Food Bank Volunteer Sign Up
Miles Ave Improvement Project
Landscape Renovations
Fly over LQ: A Kit Experience
Mission LQ: Rocket Launch
CV Link Construction Alert
2022 Community Workshop
Household Hazardous Waste Event
X Park Construction Updates
Microbusiness Relief Grants
Digital Marketing
Social Media Campaign
#LOVELQ Shop Small Shop Local
Library/Creation Station Services
Museum Exhibits
City Projects in Progress
Wellness Center Services
Senior Inspiration Awards
Art in Public Places
Recycling/Composting
Certified Farmers' Market
Keep Dogs on a Leash in Public
YMCA Adams After School Care
Concerts in the Park
New Business Shout Outs
STVR Hotline
Group Hike Signups
The American Express
Art on Main Street
Tree Planting Event at SilverRock
Firework Display Notifications
City Picnic & 40th Birthday
City Hall Digital Services
Athletes/Artists/Pillars Nominations
La Quinta Art Celebration
Hot Rod & Custom Car Show
Bicycle Laws + Safety Tips
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COVID-19 Outreach
Event / Misc. Promotion
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Keep Dogs On A Leash in Public
2022 Community Workshop
GoRequest App
Projects Map
Help Reduce False Alarms
Shop Small Shop Local
Pillars Nominations
STVR Hotline
Boosted Campaigns
Expanded Marketing Efforts
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HOUSING COMMISSION MINUTES Page 1 of 3 JANUARY 26, 2022
SPECIAL MEETING
HOUSING COMMISSION
SPECIAL MEETING
MINUTES
WEDNESDAY, JANUARY 26, 2022
CALL TO ORDER
A special meeting of the La Quinta Housing Commission (Commission) was called to order at 4:07 p.m. by Commissioner Pacheco.
This meeting provided teleconferencing accessibility pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners Casto, Davidson, Pacheco, and Chairperson Gaeta-Mejia (joined the meeting after roll call)
ABSENT: Commissioner Schuknecht, Chairperson Gaeta-Mejia CHAIRPERSON GAETA-MEJIA JOINED THE MEETING AT 4:08 P.M.
STAFF PRESENT: Director of Business Unit and Housing Development Villalpando, Management Analyst Kinley, Management Specialist Griffin, and Commission Secretary Camarena
PLEDGE OF ALLEGIANCE
Commissioner Pacheco led the audience in the Pledge of Allegiance.
CONFIRMATION OF AGENDA – Confirmed.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Management Analyst Kinley said the City has not received any WRITTEN PUBLIC COMMENTS or requests to provide VERBAL COMMENTS for this meeting as of 4:07 p.m. and staff would continue to be monitor email REPORTS AND INFORMATIONAL ITEM NO. 30
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HOUSING COMMISSION MINUTES Page 2 of 3 JANUARY 26, 2022
SPECIAL MEETING
communications and teleconference attendance for the duration of the meeting, should any requests by the public are received.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None
COMMISSIONER’S ITEMS – taken out of Agenda order per the Commission’s consensus
Commissioner Davidson provided a brief tribute to Mr. Gary Harland who recently passed away. Mr. Harland was an air force veteran, resident of the La Quinta affordable housing community of Washington Street Apartments, and a former Housing Commissioner.
CONSENT CALENDAR
1. APPROVE MEETING MINUTES OF SEPTEMBER 8, 2021
MOTION – A motion was made and seconded by Commissioners Casto/Davidson to approve the Consent Calendar as recommended. Motion passes: ayes (4), noes (0), abstain (0), absent 1 (Schuknecht).
BUSINESS SESSION
1. RECOMMEND THE HOUSING AUTHORITY APPROVE PURCHASE AND
SALE AGREEMENT WITH MANNINO LIVING TRUST TO ACQUIRE
CERTAIN PROPERTY LOCATED ON THE NORTH SIDE OF HIGHWAY 111, WEST OF DUNE PALMS (APN 600-390-024)
Director Villalpando presented the staff report which is on file at the City Manager’s Office.
Commission and staff discussed the location of the vacant lot, potential available option for developing the property as outlined in the staff report, and possibility to connect the property to regional the CV Link Project.
MOTION – A motion was made and seconded by Commissioners Davidson /Casto to recommend that the Housing Authority approve purchase and sale agreement with Mannino Living Trust to acquire certain property located on the north side of Highway 111, West of Dune Palms (APN: 600-390-024).
Motion passes: ayes (4), noes (0), abstain (0), absent 1 (Schuknecht).
STUDY SESSION - None
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HOUSING COMMISSION MINUTES Page 3 of 3 JANUARY 26, 2022
SPECIAL MEETING
STAFF REPORTS AND INFORMATIONAL ITEMS – None
COMMISSIONER’S ITEMS – considered as noted above out of Agenda order
ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioners Casto/Gaeta-Mejia to adjourn the meeting at 4:21 p.m. Motion passes: ayes (4), noes (0), abstain (0), absent 1 (Schuknecht).
Respectfully submitted,
Reyna Camarena
REYNA CAMARENA, Commission Secretary
City of La Quinta, California
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COMMUNITY SERVICES COMMISSION DECEMBER 13, 2021
REGULAR QUARTERLY MEETING MINUTES
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, DECEMBER 13, 2021
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order by Gayl Biondi at 4:14 p.m.
This meeting was held by teleconference pursuant to Executive Orders N-25- 20, N-29-20, N-33-20, N-35-20, and N-60-20 executed by the Governor of California, in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners , Blakeley, Gordon, La Greca, Shelton, and Chair Biondi
STAFF PRESENT: Community Resources Director Escobedo, City Clerk Monika Radeva, Community Resources Manager Calderon, Community Resources Analyst Calderon, and Community Services Commission Secretary Chaudhry.
PLEDGE OF ALLEGIANCE
Commissioner Blakeley led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Melissa Lundell, Branch Manager of the La Quinta Library provided an update on the library’s upcoming programs and events.
Michelle McNeilly, Supervisor of the Creation Station provided an update on the upcoming programs and events taking place at Makerspace.
Sharla Fox, Director of the La Quinta Museum provided an update on the museum’s latest exhibits and upcoming events.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN
COMMUNICATIONS - None
CONFIRMATION OF AGENDA – Confirmed
BUSINESS SESSION
REPORTS AND INFORMATIONAL ITEM NO. 31
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COMMUNITY SERVICES COMMISSION DECEMBER 13, 2021
REGULAR QUARTERLY MEETING MINUTES
1. APPROVE CIVIC CENTER ART COMMITTEE ASSIGNMENTS
MOTION - A motion was made and seconded by Commissioners Blakeley/Shelton to elect Chair Biondi and Commissioner La Greca to serve on the Civic Center Art Committee for the March 2022 La Quinta Arts Celebration.
Motion passes unanimously.
2. RECOMMEND A RECIPIENT FOR THE 2022 SENIOR INSPIRATION AWARD
At 4:43 p.m. Commissioner La Greca recused himself from this discussion because he is a nominee for the 2022 Senior Inspiration Award.
MOTION - A motion was made and seconded by Chair Biondi and Commissioner Shelton to recommend Victory Grund as the 2022 Senior Inspiration Award recipient. Motion passes 4 ayes, 1 absent (La Greca).
At 4:53 p.m. Commissioner La Greca returned to the Council Chambers to resume participation in the meeting.
3. APPROVE ADDITIONS TO THE PREQUALIFIED ARTISTS LIST
MOTION - A motion was made and seconded by Commissioners Blakeley/La Greca to approve the prequalified artists list as submitted. Motion passes unanimously.
STUDY SESSION - None
DEPARTMENTAL REPORTS
1. ART MURAL UPDATE
Community Resources Analyst Calderon presented the staff report verbally.
The Cultural Campus Mural “Bird Song” by artist Nate Frizzell is scheduled for completion by December 31, 2021.
2. CIVIC CENTER ART PURCHASE UPDATE
Community Resources Analyst Calderon presented the staff report verbally.
Two art pieces were commissioned for Art in Public Places during the November La Quinta Art Celebration. Both art pieces will be featured at the X Park.
3. X-PARK UPDATE
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DECEMBER 13, 2021
Community Resources Analyst Calderon presented the staff report verbally.
The X park is scheduled for completion early 2022. Commissioner Blakely inquired about injury prevention when the park is operational. Staff reiterated that several safety protocols will be in place and enforced by the X Park operator, and all participants will complete waviers prior to participation.
4. COMMUNITY WORKSHOP INVITATION
Community Resources Director Escobedo invited Commissioners to attend the Community Workshop on January 29, 2022 at the La Quinta Wellness Center.
5. COMMISSION FACILITY TOURS
Community Resources Director Escobedo presented the staff report verbally.
Staff will contact commissioners individually to schedule facility tours based on areas of interest.
6. PARK PLAYGROUND – NEW EQUIPMENT
Community Resources Manager Calderon presented the staff report verbally.
Commissioners were informed that new playground equipment will be installed at Seasons Park to replace the previous equipment that was damaged by a fire.
COMMISSIONER’S ITEMS
Chair Biondi inquired about the status of the Silverrock Event Site restroom mural project. Community Resources Director Escobedo informed the Commission that staff will revisit this project in the near future.
Chair Biondi briefly discussed the Community Services Commission Roadmap and encouraged Commissioners to use the roadmap as a resource for prioritizing upcoming initiatives.
Commsioners La Greca/Blakely and Chair Biondi discussed the La Quinta Arts Celebration.
ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioners La Greca/Blakeley to adjourn the meeting at 5:17 p.m. Motion passes unanimously.
Respectfully submitted,
COMMUNITY SERVICES COMMISSION
REGULAR QUARTERLY MEETING MINUTES
MICHAEL CALDERON,
Community Services Commission Secretary
City of La Quinta, California
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PLANNING COMMISSION MINUTES Page 1 of 7 January 11, 2022
PLANNING COMMISSION
MINUTES
TUESDAY, JANUARY 11, 2022
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at 5:01 p.m. by Chairperson Nieto.
This meeting provided teleconferencing accessibility pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners Caldwell (via teleconference), Currie, Hassett, McCune, Proctor, Tyerman, and Chairperson Nieto
ABSENT: None
STAFF PRESENT: Design & Development Director Danny Castro, Public Works Director/City Engineer Bryan McKinney, Planning Manager Cheri L. Flores, Senior Planner Carlos Flores, Associate Planner Siji Fernandez, Commission Secretary Tania Flores, Assistant City Attorney Travis Van Ligten (via teleconference)
CONSULTANTS: Planning Consultant Nicole Criste with Terra Nova Planning & Research, Inc.
PLEDGE OF ALLEGIANCE
Commissioner McCune led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Alena Callimanis, La Quinta – provided information regarding water conservation, levels, and usage; opposed the Coral Mountain Resort project due to water consumption concerns; provided drone footage of proposed site.
CONFIRMATION OF AGENDA – Confirmed.
REPORTS AND INFORMATIONAL ITEM NO. 32
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PLANNING COMMISSION MINUTES Page 2 of 7 January 11, 2022 ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATION – None.
CONSENT CALENDAR
1. APPROVE MEETING MINUTES OF OCTOBER 26, 2021
MOTION – A motion was made and seconded by Commissioners Proctor/Currie to approve the Consent Calendar, as presented. Motion passed unanimously.
BUSINESS SESSION – None.
STUDY SESSION – None.
PUBLIC HEARINGS
1. ADOPT A RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT 2021-0007 (SDP 2004-816, AMENDMENT NO. 2) AND MINOR
ADJUSTMENT 2021-0010 TO AMEND SINGLE FAMILY RESIDENTIAL PLANS FOR BELLA AT PIAZZA SERENA; CEQA: THE PROJECT IS
CONSISTENT WITH PREVIOUSLY CERTIFIED MITIGATED NEGATIVE DECLARATION PREPARED FOR PIAZZA SERENA (EA2001-417).
LOCATION: NORTHWEST CORNER OF AVENUE 58 AND MONROE
STREET
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Associate Planner Fernandez presented the staff report which is on file in the Design and Development Department.
Staff answered questions regarding the Minor Adjustments (MA) requested for lots 9 and 40; reductions in square footage of the units in the proposed plans, elevation height changes, garage sizes and measurements, and how square footage is calculated for projects; the Imperial Irrigation District (IID) project letter citing submittal requirements; CEQA compliance and consistency with previously approved Mitigated Negative Declaration; reasons for the MA requested and the ability to add a residential pool to each lot; public response letters and what changes were made due to these letters; exterior landscaping plans; short-term vacation rental permit allowance; solar energy provisions.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 5:44 P.M.
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footage concerns; IID and Coachella Valley Water District (CVWD) ability to service the project; consistency with the residential standards, zoning code, general plan policies, and site and landscape design criteria; phasing and timeline for construction buildout and landscaping; reason for the changes to square footage of individual units; proposed location of the model homes; managing Homeowner’s Association for the new phase of the development; the Contemporary Prairie elevation architecture and design consistency; construction access through emergency access gate; pool and landscaping packages; supply chain issues and material shortages; interest and pre-sale units.
Director Castro noted the Commission’s review and consideration of this item was regarding the Site Development Permit Amendment request to amend the single family residential plans for Bella at Piazza Serena.
PUBLIC SPEAKER: Alena Callimanis, La Quinta – declined public comment as her questions were answered.
PUBLIC SPEAKER: Carl Coggins, La Quinta – opposed the project due to garage capacity, and the design and architecture of the proposed homes.
PUBLIC SPEAKER: David Crouse, La Quinta – opposed the project due to appearance, size and quality of the proposed homes including garage sizes; fireplaces as options rather than standard; price point affecting the values of the existing and surrounding homes.
PUBLIC SPEAKER: Charles Hawkins, La Quinta – expressed appreciation for existing homes within Piazza Serena; provided a brief history of the project; opposed the project due to reduction in square footage of proposed homes.
PUBLIC SPEAKER: Tamara Hay, La Quinta – opposed the project due to the reduction in square footage and expected base price of the proposed homes; inconsistency with architectural design of plans within the project; lack of communication with Applicant.
PUBLIC SPEAKER: Donald Imoto, La Quinta – opposed the project due to decreased square footage and inconsistency of the proposed architectural design with the existing homes.
PUBLIC SPEAKER: Fonda Lacerra, La Quinta – opposed the project due to decreased square footage and discrepancy in calculations of living space versus total building footprint; expressed concerns regarding the reputation of Applicant.
PUBLIC SPEAKER: David Nola, La Quinta – opposed the project due to lack of communication from the Applicant, decreased square footage of the proposed units 257 Click Here to Return to Agenda
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and inconsistency with existing units and surrounding communities; use of the emergency access road for construction and safety concerns; reputation of the Applicant.
PUBLIC SPEAKER: Phillip Reyes, La Quinta – declined public comment as all concerns had been addressed.
PUBLIC SPEAKER: Raymond Curt Starkweather, La Quinta resident and President of the Piazza Serena Homeowner’s Association – opposed the project due to decreased square footage and inconsistency of the architectural design of the proposed units with the existing homes.
PUBLIC SPEAKER: John “Randy” Young, La Quinta – opposed the project due to decreased square footage of proposed units.
PUBLIC SPEAKER: Rosalie Young, La Quinta – declined to speak stating her husband addressed her concerns.
PUBLIC SPEAKER VIA TELECONFERENCE: Natalie Kennel, La Quinta – opposed the project due to the negative reputation of the Applicant; lack of Applicant’s area specific knowledge and experience; lack of communication from Applicant; decreased garage size and capacity.
Staff answered Commission questions regarding changes to the livable square footage versus building footprint square footage; Applicant responded to Commission questions and Public Speaker comments regarding calculated square footage, the Applicant’s reputation, and knowledge of the area.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 6:50 P.M.
Commission discussion followed regarding architectural design; discrepancy of calculating livable square footage versus building footprint square footage; the Commission’s purview of consideration; market for smaller sized homes; amending the conditions of approval to include items discussed; real estate values of smaller homes.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING RE-OPEN AT 6:58 P.M.
Applicant provided additional information regarding the request for the amendment. Staff provided additional information regarding the Commission’s purview as it related to this item and the La Quinta Municipal Code; Minor versus Major modification process and the 10% rule.
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PUBLIC SPEAKER: David Nola, La Quinta – opposed the project amendment due to decreased livable square footage and the affects this will have on the value of the existing homes within the project; the reputation of the Applicant.
PUBLIC SPEAKER: Tommi Lacerra, La Quinta – opposed the project due to decreased square footage and the affects this will have on value of existing homes within the project and surrounding developments.
PUBLIC SPEAKER: Jason Trada, La Quinta – opposed the project due to poor salesmanship and lack of trust of the Applicant; decreased square footage and the effects on the home values of the existing homes.
Applicant responded to comments made regarding the anticipated price points of the proposed homes with floor plans as presented.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING RE-CLOSED AT 7:10 P.M.
Commission discussion followed regarding exterior landscape; the quantity of plan type most affected by reduction in square footage; affects the proposed changes would have on the value of the existing homes; the need for compromise to finish the project; emergency access point for construction access; need for side-by-side comparison of square footage including livable space, garage size, and footprint of each plan.
Commissioner Caldwell recommended a motion for continuance to allow for the Commission’s and public concerns to be addressed by the Applicant and City Staff.
Assistant City Attorney Van Ligten provided instruction on procedures for continuing the hearing. Commission and staff discussed square footage calculations.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING RE-OPEN AT 7:17 P.M.
Staff, Commission, and Applicant discussed timeline for continuation of this item.
Assistant City Attorney Van Ligten clarified the differences between denying this request or continuing the item and what the Commission’s purview would be if the item was to be continued.
MOTION – A motion was made and seconded by Chairperson Nieto/ Commissioner Hassett to continue the Public Hearing for consideration of adoption of a Resolution to approve a new architectural plan set for Bella at Piazza Serena, a Minor Adjustment to setbacks on two lots, and find the project consistent with previously certified Mitigated Negative Declaration, to a date certain of February 8, 2022.
Motion passed unanimously.
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2. CONSIDER NEGATIVE DECLARATION (EA2021-0010), AND GENERAL PLAN AMENDMENT 2020-0001, FOR THE 2022-2029 HOUSING
ELEMENT UPDATE AND UPDATES TO 2035 GENERAL PLAN CHAPTER
IV, ENVIRONMENTAL HAZARDS (SAFETY ELEMENT), TAKE PUBLIC TESTIMONY, AND CONTINUE TO FEBRUARY 8, 2022; CEQA: A
NEGATIVE DECLARATION WAS PREPARED UNDER ENVIRONMENTAL
ASSESSMENT 2021-0010; LOCATION: CITY-WIDE
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Planning Consultant Criste presented the staff report which is on file in the Design and Development Department.
Staff answered questions regarding the removal of discretionary findings from permitting requirements found on page 104 of the agenda packet and the City’s ability to make findings related to development standards, general plan, and zoning ordinances; identifying and allocating sites for affordable housing; the City’s ability to facilitate an increase in affordable housing access; identified properties to RHNA requirements and utilization of available properties; costs associated with building affordable housing and how those figures are calculated; specific sites removed from a previous prospective affordable housing list; zoning amendments required for affordable housing overlay and development standards; converting private housing to affordable housing; state versus local control over findings; the status of Season La Quinta at Mira Flores.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 8:11 P.M.
PUBLIC SPEAKER: None.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 8:12 P.M.
The Commission expressed appreciation to Planning Consultant Criste and the Planning Staff for their work on preparing the Housing Element for consideration.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING RE-OPEN AT 8:13 P.M.
MOTION – A motion was made and seconded by Commissioners McCune/Proctor to continue the Public Hearing to consider adoption of a Resolution recommending City Council approval of a Negative Declaration (EA2021-0010), and a General Plan Amendment (GPA2020-0001) for the 2022-2029 Housing Element Update and updates to the 2035 General Plan Chapter IV, Environmental Hazards (Safety Element), to a date certain of February 8, 2022. Motion passed unanimously.
STAFF ITEMS – None.
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REPORTS AND INFORMATIONAL ITEMS – None.
COMMISSIONERS’ ITEMS
Commissioner McCune requested Assistant City Attorney Van Ligten provide additional clarification relating to the calculating of residential square footage by various entities including the County Tax Assessor, City, and Real Estate Agents at a future meeting.
Chairperson Nieto requested additional information on State legislature as it relates to housing including SB8, SB9 and SB10.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners Proctor/Currie to adjourn the meeting at 8:20 P.M. Motion passed unanimously.
Respectfully submitted,
TANIA FLORES, Commission Secretary
City of La Quinta, California
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PLANNING COMMISSION MINUTES Page 1 of 7 January 25, 2022
PLANNING COMMISSION
MINUTES
TUESDAY, JANUARY 25, 2022
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at 5:05 p.m. by Chairperson Nieto.
This meeting provided teleconferencing accessibility pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners Caldwell, Currie, Hassett (joined at 5:13 P.M.), McCune (joined 5:15 P.M.), Proctor, Tyerman, and Chairperson Nieto
ABSENT: None
STAFF PRESENT: Design & Development Director Danny Castro, Public Works Director/City Engineer Bryan McKinney, Planning Manager Cheri L. Flores, Senior Planner Carlos Flores, Associate Planner Siji Fernandez, Commission Secretary Tania Flores, City Attorney Bill Ihrke
CONSULTANTS: Planning Consultant Nicole Criste with Terra Nova Planning & Research, Inc.
PLEDGE OF ALLEGIANCE
Commissioner Proctor led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Alena Callimanis, La Quinta – opposed the Coral Mountain Resort project and provided information regarding extreme heat, California Health and Safety Code Chapter 5 pertaining to Safe Recreational Water Use; water consumption.
REPORTS AND INFORMATIONAL ITEM NO. 33
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PLANNING COMMISSION MINUTES Page 2 of 7 January 25, 2022 PUBLIC SPEAKER: Armita Ariano, Coachella Valley Water Keeper Staff Attorney – opposed the Coral Mountain Resort project and disputed Coachella Valley Water District’s representation of the water supply for the project; provided information regarding water supply shortages and future water restrictions; environmental justice issues due to increased water consumption.
PUBLIC SPEAKER: Mike Rowe, La Quinta – requested that the Planning Commission take Public Hearing Item No. 3 regarding Griffin Ranch first to limit the public and applicant wait time as the recommendation for that item is for continuance.
MOTION – A motion was made by Chairperson Nieto to move the Public Hearing Item No. 3 to the first Public Hearing Item for consideration. Motion passed unanimously.
CONFIRMATION OF AGENDA
MOTION – A motion was made and seconded by Commissioners Proctor/Caldwell to confirm the Agenda as amended. Motion passed unanimously.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATION – None.
CONSENT CALENDAR
1. ADOPT RESOLUTION FINDING THE PROPOSED PURCHASE BETWEEN
THE CITY OF LA QUINTA AND MANNINO LIVING TRUST FOR CERTAIN PROPERTY LOCATED ON THE NORTH SIDE OF HIGHWAY 111, WEST OF DUNE PALMS (APN 600-390-024) CONSISTENT WITH THE
GENERAL PLAN 2035. CEQA: THE PROJECT IS EXEMPT FROM
ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15061 (b) (3)
“COMMON SENSE EXEMPTION”
Commissioners expressed appreciation to the City in consideration of enhancement to the Highway 111 corridor and expanding the mixed-use and affordable housing plans.
MOTION – A motion was made and seconded by Commissioners Currie/Hassett to approve the Consent Calendar, as presented. Motion passed unanimously.
BUSINESS SESSION – None.
STUDY SESSION – None.
PUBLIC HEARINGS
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3. Item was moved to first consideration during confirmation of Agenda >>> ADOPT RESOLUTIONS TO APPROVE AN ADDENDUM TO EA2006-577
AND FIND THE PROJECT CONSISTENT WITH THE PREVIOUSLY
ADOPTED MITIGATED NEGATIVE DECLARATION (EA2006-577) AND TO APPROVE TENTATIVE TRACT MAP 2021-0001 (TTM 38083) FOR 37 RESIDENTIAL LOTS ON 24.46 ACRES WITHIN THE GRIFFIN
RANCH SPECIFIC PLAN AREA; CEQA: THE DESIGN & DEVELOPMENT
DEPARTMENT HAS PREPARED AN ADDENDUM TO THE PREVIOUSLY
ADOPTED MITIGATED NEGATIVE DECLARATION (EA2006-577)
PURSUANT TO SECTION 15164 OF THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT; LOCATION: SOUTH SIDE OF AVENUE 54 BETWEEN MADISON STREET AND MONROE STREET
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Associate Planner Fernandez presented the staff report which is on file in the Design and Development Department.
Staff answered questions regarding public comment received regarding this item; current use and future plans of the adjacent Estate House and property; reasons for the requested amendments.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 5:31 P.M.
PUBLIC SPEAKER: Mike Rowe, La Quinta – opposed the project at this time and requested the item be continued to allow time for surrounding homeowners to meet and confer with the Applicant regarding the proposed project; answered Commission questions regarding his perception of the Applicant’s willingness to meet with the homeowners and develop a solution for homeowner’s concerns.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 5:35 P.M.
City Attorney provided guidance on procedures for continuing the Public Hearing on this item to a date certain; Commission discussion followed regarding continuance of the item.
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MOTION – A motion was made and seconded by Chairperson Nieto/Commissioner Currie to continue the Public Hearing to consider adoption of a resolution to approve an Addendum to EA2006-577 and find the project consistent with the previously adopted Mitigated Negative Declaration (EA2006-577) and to approve Tentative Tract Map 2021-0001 (TTM 38083) for 37 residential lots on 24.46 acres within the Griffin Ranch Specific Plan, to a date certain of February 8, 2022. Motion passed unanimously.
1. CONTINUED FROM JANUARY 11, 2022 – ADOPT RESOLUTIONS
RECOMMENDING THE CITY COUNCIL ADOPT A NEGATIVE
DECLARATION (EA2021-0010) AND A GENERAL PLAN AMENDMENT
(GPA2020-0001), FOR THE 2022-2029 HOUSING ELEMENT UPDATE AND UPDATES TO 2035 GENERAL PLAN CHAPTER IV,
ENVIRONMENTAL HAZARDS (SAFETY ELEMENT). CEQA: A NEGATIVE
DECLARATION WAS PREPARED UNDER ENVIRONMENTAL
ASSESSMENT 2021-0010. LOCATION: CITY-WIDE
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Planning Consultant Criste presented the staff report which is on file in the Design and Development Department.
Staff expressed appreciation for Planning Consultant Criste’s hard work on this item; potential locations for affordable housing opportunity with the previously approved recommendation for property acquisition of Consent Item No. 1.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 5:50 P.M.
PUBLIC SPEAKER: None.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 5:50 P.M.
MOTION – A motion was made and seconded by Chairperson Nieto/ Commissioner Hassett to recommend City Council adoption of a Negative Declaration (EA2021- 0010). Motion passed unanimously.
MOTION – A motion was made and seconded by Chairperson Nieto/ Commissioner Proctor to recommend City Council adoption of a General Plan Amendment (GPA2020-0001), for the 2022-2029 Housing Element Update and updates to the 2035 General Plan Chapter IV, Environmental Hazards (Safety Element). Motion passed unanimously.
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2. ADOPT A RESOLUTION RECOMMENDING APPROVAL OF A
DEVELOPMENT AGREEMENT FOR POLO VILLAS. CEQA: THE PROJECT
IS CONSISTENT WITH PREVIOUSLY ADOPTED ENVIRONMENTAL
ASSESSMENTS 2005-537 AND 2010-608. LOCATION: WEST OF
MADISON STREET BETWEEN AVENUES 50 AND 52
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Planning Manager Flores presented the staff report which is on file in the Design and Development Department.
Staff answered questions regarding the principal uses of the current and proposed homes; current guidelines for approving Development Agreements (DA) that allow for exemptions to the Municipal Code that prohibits new Short-Term Vacation Rental (STVR) permit issuance and DA provisions for such issuance; Code compliance and violation history of the development’s existing STVRs; noticing procedures and efficacy for this Public Hearing; public feedback or comment received to date; number of permanent or long-term residents within the noticing area; the transferability of STVR permits if DA is approved; the Polo Estates policies on STVR permits; current and prospective ownership of the units within the development.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 6:19 P.M.
PUBLIC SPEAKER: Alena Callimanis, La Quinta – opposed the project due to language of the Public Hearing Notice; expressed opinion over the DA’s inconsistency with the City’s current code which restricts issuance of STVR permits.
Applicant Fiona Quinn, Vice President of Legal Affairs for Avantstay, answered questions regarding Avantstay’s primary interest in the property for STVR use; Code compliance and violation history of the properties existing units and the Applicant’s existing STVR properties outside of the development; primary use of residential properties surrounding the development; internal and third party onsite security and property rental management; the ability to rent the units as longterm rentals. Co-Applicant Sean Breuner, CEO of Avantstay, provided a brief overview of the current development’s primary uses; the positive fiscal impact this community will have on the City due to projected Transient Occupancy Tax receipts; the company’s history of successful management of STVR properties with minimal code violations; the intent of the company to provide a high-end, luxury experience with value added services to include private chef services and fully stocked amenities offered at a premium price; the added on-site 24 security; the requests consistency with the existing property uses and proximity to the site of 267 Click Here to Return to Agenda
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the festivals; the property’s ability to insulate STVR issues from outside residences due to the layout of the development as well as internally controlled trash and noise levels; traffic and festival access agreements with Golden Voice to minimize STVR tenant impact on public access in the festival areas.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 6:31 P.M.
The Commission discussion followed regarding noticing language and procedures; consistency with existing units and inconsistency with the City’s Municipal Code as it relates to STVR permits; history of Code compliance and violations within the existing community and of the prospective owners; possibility of approval setting a precedence for other developers; DA negating the work of the STVR Ad-Hoc Committee and City Council to limit STVR permits; standard 50-year Development Agreement terms; the importance of Transient Occupancy Tax and the benefits to the City; appropriateness of STVR for this particular area and for clusters of STVR limiting exposure to long-term residences; the Commission’s ability to evaluate Agreements that include STVR provisions on a case-by-case basis; DA provisions requiring specific compliance measures be met; the intent of the original development of the Polo Villas and other possible uses given its proximity to the festivals site.
Due to technical difficulties, Commissioner Proctor left the meeting during his comments at 6:44 P.M. and returned at 6:45 P.M. for the duration of the meeting.
This did not result in the loss of a quorum during this time, and he was allowed the floor to complete his comments prior to a motion being made.
MOTION – A motion was made and seconded by Chairperson Nieto/Commissioner Currie to adopt a resolution recommending the City Council approval of a Development Agreement (DA2021-0003) and find the project consistent with the previously adopted Mitigated Negative Declarations EA2005-537 and EA2010-608, as recommended.
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF LA QUINTA, CALIFORNIA, RECOMMENDING APPROVAL TO
THE CITY COUNCIL OF A DEVELOPMENT AGREEMENT BY AND
BETWEEN THE CITY OF LA QUINTA AND GTGF, LLC RELATING
TO POLO VILLAS RESIDENCES AND A FINDING THAT THE
PROJECT IS CONSISTENT WITH ENVIRONMENTAL
ASSESSMENTS 2005-537 AND 2010-608
CASE NUMBERS: DEVELOPMENT AGREEMENT 2021-0003
APPLICANT: GTGF, LLC
AYES: Commissioners Currie, Hassett, McCune, and Chairperson Nieto NOES:
Commissioners Caldwell, Proctor, and Tyerman ABSENT: None. ABSTAIN: None.
Motion passed by majority vote.
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STAFF ITEMS
Staff provided updates on upcoming City matters to include the postponement of the Community Workshop previously scheduled for January 9, 2022, the current closure of City Hall to the public but advised the Commission and public that City services were to remain open via phone, email, and the City’s website.
REPORTS AND INFORMATIONAL ITEMS – None.
COMMISSIONERS’ ITEMS
Commission provided compliments to City Staff for the work done on the American Express Golf Tour Event, but recommended adjustments be made to the parking/shuttle operations for this event in the future; recommended Commission visit the SilverRock site to see the recent progress.
Commissioner Tyerman reported out on attendance at the Water Reclamation Operations in the City of Indio and urged the Commission and Public to remain conscious of water usage and conservation.
Staff answered Commission questions regarding updated statuses for Pavilion Palms, Coral Mountain Resort, and Desert Club Apartments projects.
ADJOURNMENT
There being no further business, it was moved and seconded by Chairperson Nieto/Commissioner Currie to adjourn the meeting at 7:04 P.M. Motion passed unanimously.
Respectfully submitted,
TANIA FLORES, Commission Secretary
City of La Quinta, California
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