Agenda packet — La Quinta City Council, February 21, 2023

CITY COUNCIL AGENDA Page 1 of 6 FEBRUARY 21, 2023

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, FEBRUARY 21, 2023
3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
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CITY COUNCIL AGENDA Page 2 of 6 FEBRUARY 21, 2023

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

CONFIRMATION OF AGENDA
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CITY COUNCIL AGENDA Page 3 of 6 FEBRUARY 21, 2023

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF
SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9
(NUMBER OF POTENTIAL CASES: 1)

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. TALUS – PROJECT STATUS UPDATE

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE

1. AUTHORIZE OVERNIGHT TRAVEL FOR THE CITY CLERK AND DEPUTY CITY CLERK TO ATTEND THE ANNUAL LASERFICHE EMPOWER 2023
CONFERENCE IN LONG BEACH, CALIFORNIA, MAY 30 – JUNE 1, 2023 7 2. AUTHORIZE OVERNIGHT TRAVEL FOR FINANCIAL SERVICES ANALYST TO

ATTEND THE CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION
ANNUAL CONFERENCE IN SAN MATEO, CALIFORNIA, APRIL 25-28, 2023 9 3. EXCUSE ABSENCE OF COMMISSIONER TYERMAN FROM THE FEBRUARY 28, 2023, PLANNING COMMISSION MEETING
11 4. ADOPT RESOLUTION DESIGNATING SPEED LIMITS FOR JEFFERSON STREET FROM AVENUE 52 TO AVENUE 54 [RESOLUTION NO. 2023-002] 13 5. ADOPT RESOLUTION PROCLAIMING THE TERMINATION OF THE LOCAL

EMERGENCY FOR THE CITY DUE TO NOVEL CORONAVIRUS DISEASE 2019, EFFECTIVE FEBRUARY 28, 2023 [RESOLUTION NO. 2023-003] 23 Click Here to Return to Agenda
CITY COUNCIL AGENDA Page 4 of 6 FEBRUARY 21, 2023

6. ADOPT RESOLUTION TO APPROVE TIME EXTENSION TO COMPLETE ONSITE IMPROVEMENTS FOR THE POLO VILLAS RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 33085) LOCATED WEST OF MADISON STREET BETWEEN AVENUES 50 AND 52 [RESOLUTION NO. 2023-004] 29 7. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENT AND

AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP NO.33085, POLO VILLAS, A RESIDENTIAL DEVELOPMENT LOCATED WEST OF MADISON STREET BETWEEN AVENUES 50 AND 52
37 8. APPROVE DEMAND REGISTERS DATED FEBRUARY 3 AND FEBRUARY 10, 2023
45 9. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2022
61 BUSINESS SESSION
PAGE

1. ADOPT RESOLUTION TO APPROVE THE CITY’S GENERAL FUND BALANCE AND RESERVES POLICY [RESOLUTION NO. 2023-005]
67 2. RECEIVE AND FILE FISCAL YEAR 2022/23 MID-YEAR BUDGET REPORT,

APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, DESIGNATE

RESERVE FUNDING ALLOCATIONS AND APPROVE ADDITIONAL

DISCRETIONARY PAYMENT TO PAY OUTSTANDING PENSION

OBLIGATIONS
95 STUDY SESSION
PAGE

1. DISCUSS SHORT-TERM VACATION RENTAL PROGRAM

CHARACTERISTICS, COMPLIANCE, AND ENFORCEMENT OVERVIEW FOR 2022 AND A COMPARISON TO 2021
105
PUBLIC HEARINGS – None

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY RESOURCES

5. DESIGN AND DEVELOPMENT

6. FINANCE

7. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
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CITY COUNCIL AGENDA Page 5 of 6 FEBRUARY 21, 2023

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

13. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Fitzpatrick)

14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

15. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

16. CVAG PUBLIC SAFETY COMMITTEE (Peña)

17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)

18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)

19. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

20. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

21. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

22. SUNLINE TRANSIT AGENCY (Peña)

23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

24. ANIMAL CAMPUS COMMISSION (Sanchez)

25. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez & Peña)

26. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

27. FINANCIAL ADVISORY COMMISSION MEETING MINUTES OF DECEMBER 14, 2022
115

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on March 7, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on February 16, 2023.

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CITY COUNCIL AGENDA Page 6 of 6 FEBRUARY 21, 2023

DATED: February 16, 2023
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
 The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.
*** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/they to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR THE CITY CLERK AND DEPUTY CITY CLERK TO ATTEND THE ANNUAL LASERFICHE EMPOWER 2023 CONFERENCE IN LONG BEACH, CALIFORNIA, MAY 30 – JUNE 1, 2023

RECOMMENDATION
Authorize overnight travel for the City Clerk and Deputy City Clerk to attend the annual Laserfiche Empower 2023 Conference in Long Beach, California, May 30- June 1, 2023.

EXECUTIVE SUMMARY
 The City Clerk and Deputy City Clerk seek additional knowledge in the City’s Laserfiche content management software, enhanced business processes, and upcoming technological innovations.
 Annually, Laserfiche holds the Laserfiche Empower Conference (Conference) which provides two days of intense training, hands on labs, and networking with other municipal users.
 The Conference will instruct Staff, who are robust users and the administrators of the City’s Laserfiche document archive, on expanded capacities of the software and peer-tested ways to utilize the system to benefit all City departments and operations.
 The City has received two free registrations.

FISCAL IMPACT
Estimated expenses are $1,700, which includes, travel, lodging, and meals for both attendees. The City received two free registrations (valued at $299 each). Funds are available in the fiscal year 2022/23 Travel and Training budget (101-1005-60320).

BACKGROUND/ANALYSIS
Laserfiche is a robust enterprise content management software used by the City since 2002 as the City’s permanent electronic records repository, digital research library, and paperless archive.

CONSENT CALENDAR ITEM NO. 1
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The Conference is the premier educational and peer exchange event for the Laserfiche community and professionals who are interested in learning ways to improve efficiency and transform their organization. Each year 3,000+ Laserfiche customers, partners, and IT professionals attend this Conference, which offers more than 250 sessions and handson labs taught by industry experts, Laserfiche engineers, and experienced users. This two-day intensive annual Conference provides participants with the tools and resources they need to get the most out of their Laserfiche system.

The City received two free conference registrations valued at $299 each; however, travel, lodging, and meal expenses are not included.

ALTERNATIVES
Council may elect not to authorize this request; however, since this will provide information and training that is vital to successfully administering the Laserfiche system to its full potential, Staff does not recommend this alternative.

Prepared by: Laurie McGinley, Deputy City Clerk
Approved by: Monika Radeva, City Clerk
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR FINANCIAL SERVICES

ANALYST TO ATTEND THE CALIFORNIA MUNICIPAL TREASURERS
ASSOCIATION ANNUAL CONFERENCE IN SAN MATEO, CALIFORNIA, APRIL 25- 28, 2023

RECOMMENDATION
Authorize overnight travel for Financial Services Analyst to attend the California Municipal Treasurers Association annual conference in San Mateo, California, April 25- 28, 2023.

EXECUTIVE SUMMARY
• The California Municipal Treasurers Association (CMTA) mission is to lead in promoting and enhancing the fiduciary responsibility and integrity of individuals responsible for public funds.
• The annual conference features breakout sessions covering the economic and financial markets, debt, investing, and treasury topics. • The education credits earned during the conference are required for the Financial Services Analyst to maintain the Certified California Municipal Treasurer designation.

FISCAL IMPACT
Estimated expenses are $1,700, which includes air travel, transportation, lodging, and meals. Funds are budgeted in Finance - Travel and Training (101-1006-60320).

BACKGROUND/ANALYSIS
CMTA is a statewide organization serving all California municipal treasurers. The organization promotes financial management, fiduciary responsibility, and education of its members to ensure public funds are invested in a prudent manner. The conference agenda includes sessions covering municipal debt issuance, the economy, payments fraud, credit risk, Government Accounting Standards Board updates, environmental and social governance investing, and best practices.

CONSENT CALENDAR ITEM NO. 2
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The Financial Services Analyst earned the Certified California Municipal Treasurer designation in 2020 and is required to earn 20 continuing professional education (CPE) credit hours per year to maintain certification. This ensures knowledge in the most up to date regulations and practices surrounding treasury functions.

ALTERNATIVES
Council may elect not to authorize this request.

Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Claudia Martinez, Finance Director
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: EXCUSE ABSENCE OF COMMISSIONER TYERMAN FROM THE FEBRUARY 28, 2023, PLANNING COMMISSION MEETING

RECOMMENDATION
Excuse absence of Commissioner Dale Tyerman from the February 28, 2023, Planning Commission meeting.

EXECUTIVE SUMMARY
• On January 29, 2023, Commissioner Tyerman requested to be excused from the February 28, 2023, Planning Commission meeting due to a scheduling conflict. • Commissioner Tyerman has no excused or unexcused absences for fiscal year 2022/23.

FISCAL IMPACT
No meeting attendance compensation is paid to absent members.

BACKGROUND/ANALYSIS
The Municipal Code states: “If any member of a board, commission or committee absents him/herself from two consecutive regular meetings, or absents him/herself from a total of three regular meetings within any fiscal year, his/her office shall become vacant and shall be filled as any other vacancy. A board, commission or committee member may request advance permission from the city council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the city council to excuse an absence after-the-fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. If such permission or excuse is granted by the city council, the absence shall not be counted toward the above-stated limitations on absences.”

ALTERNATIVES
Council may deny this request, which would result in the absence being counted toward the Commissioner’s limitation on absences as noted above.

Prepared by: Lori Lorett, Permit Technician
Approved by: Monika Radeva, City Clerk
CONSENT CALENDAR ITEM NO. 3
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION DESIGNATING SPEED LIMITS FOR JEFFERSON STREET FROM AVENUE 52 TO AVENUE 54

RECOMMENDATION
Adopt a resolution approving legal speed limits on Jefferson Street from Avenue 52 to Avenue 54, as recommended in the 2023 Engineering and Traffic Survey.

EXECUTIVE SUMMARY
• The City Traffic Engineer recommended a speed survey be conducted on Jefferson Street from Avenue 52 to Avenue 54 street segment due to recent changes which could affect the operating conditions.
• The engineering and speed survey accounts for prevailing speed, accident history, and roadway characteristics not apparent to the motorist. • The survey designated this segment for a 5 miles per hour (mph) speed limit reduction (Attachment 1).

FISCAL IMPACT
There is no fiscal impact as the speed limit signs are within the approved annual budget.

BACKGROUND/ANALYSIS
In order to enforce speed limits using radar, speed limits must be set in accordance with the California Vehicle Code (CVC). Per the CVC, vehicle speeds are determined by the behavior of a majority of drivers during normal driving conditions. Jurisdictions may not establish arbitrary speed limits.

The City made changes to a portion of Jefferson Street in late 2022 by adding a new roundabout at SilverRock Way / Hideaway Club Drive which is approximately mid-way between Avenue 52 and Avenue 54 and changed the conditions for Jefferson Street by reducing the former 6 lane roadway to 4 lanes. As such, it was desirable to resurvey the prevailing speeds and determine if speed limit adjustments are necessary for the segment from Avenue 52 to Avenue 54. The street segment was re-surveyed in 2023.

CONSENT CALENDAR ITEM NO. 4
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The 2023 Engineering and Traffic Survey presents the following recommended speed limit for this street segment:

Street Segment Posted Proposed
Jefferson St. Avenue 52 to Avenue 54 50 45
Staff requests approval for the recommended speed limit. This speed limit reduction will help drivers maintain safe and consistent speed for this street segment.

ALTERNATIVES
No alternative is recommended.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer 14 Click Here to Return to Agenda
RESOLUTION NO. 2023 - XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMIT
WHEREAS, the California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdictions; and
WHEREAS, the City Council finds it appropriate to designate speed limits on the following local street to facilitate safe and orderly traffic flow; and WHEREAS, said designation shall be made by resolution; and WHEREAS, the City Council finds it appropriate to designate speed limits for 1 street segment; and
WHEREAS, in accordance with the provisions of Title 12.20.020 of the La Quinta Municipal Code, an engineering and traffic survey has been performed on the specified street; and
WHEREAS, the following designated prima facie speed limit is based on the results of the 2017 Engineering and Traffic Survey 2023 Amendment, included as Exhibit A, and incorporated herewith by this reference:

Street Segment Speed Limit
(mph)
Jefferson Street Avenue 52 to Avenue 54 45
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California that the aforementioned prima facie speed limit is most appropriate to facilitate the orderly movement of traffic and to be reasonably safe.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of February 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
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Resolution No. 2023 – XXX
Designate Speed Limit on Jefferson Street
Adopted: February 21, 2023

Page 2 of 2 ends

__________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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RESOLUTION NO. 2023-XXX, EXHIBIT A
ADOPTED: FEBRUARY 21, 2023
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2023 Engineering and Traffic Survey
City of La Quinta

Page 2 ends

Table 1
Street Segments with Recommended Speed Changes

NO STREET FROM TO
POSTED
SPEED
LIMIT
NEW
POSTED
SPEED
LIMIT
CHANGE
19 Jefferson Street Avenue 52 Avenue 54 50 45 5 mph reduction Table 2
Speed/Collision Data Summary Table
ID Street Segment Dist.
(Mi.) Dir. 85% Speed
10 Mi.

Pace
% in
Pace ADT
Accident Rate Posted
Speed
Limit
Prop.

Speed
Limit
Remarks
Exp. Act.
19 Jefferson Street Avenue 52 to
Avenue 54 1.00 N/S 49 41-50 80% 14,496 1.13 0.28 50 45 CA MUTCD OPTION 2 18 Click Here to Return to Agenda

CITY OF LA QUINTA

ENGINEERING & TRAFFIC SURVEY
STREET: Jefferson Street between Avenue 52 and Avenue 54 DATE: 1/9/2023 TIME: 14:15 OBSERVER: Steve Libring LOCATION: 19 PART I: HIGHWAY & ROADWAY CHARACTERISTICS
Sight Distance Obstructions?
(yes or no) S/B N/B Notes

1. Horizontal No No

2. Vertical No No

3. Superelevation (%) None None

4. Shoulder Conditions (paved or unpaved) Paved Paved

5. Profile Conditions (grade,%)

6. Commercial Driveway Characteristics
(at grade, dustpan, etc) At-Grade At-Grade Limited driveways on each side of roadway

7. Pedestrian Traffic in the Roadway without
sidewalks (yes or no) No No Sidewalks on both sides

8. Adjacent Land Use
(residential, commercial, office, etc) Vacant Land Residential

9. Intersection Spacing and Offsets
(spacing, feet-offsets, yes or no) No offsets
Roundabouts at
Avenue 52 and
Hideaway Club Drive;
all-way stop at
Avenue 54

10. Pavement Condition
(good, satisfactory, poor) Good Good

11. Truck Traffic (heavy, moderate, light) Light Light

12. Channelization (# of lanes, divided,
undivided, painted, or raised median)
2 lanes with bike
lane, divided with a
raised median
2 lanes with bike
lane, divided with a
raised median
20’ raised median

13. Street Width and Alignment
(width, feet – straight or curved) 44’ 44’

14. Street Length 1.0 mi

15. Average Daily Traffic 14,496 total collected
in 2016

16. Traffic Flow Characteristics
(heavy, moderate, light) Moderate Moderate

17. Uniformity with the Community
(yes or no) Yes Yes

18. Heavy On-Street Parking Turnover
(yes or no) No No No parking allowed on both sides

19. Street Lighting Only at roundabout
locations
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DATE: 01/09/23 DAY: Monday TIME PERIOD: 2:15PM 3:15PM
FOR ROADWAY:

SPEED TOTAL VEHICLES SURVEYED TOTAL
(MPH) NORTHBOUND+SOUTHBOUND NB SB VEHICLES LIMITS (BTN): Avenue 52 and Avenue 54 65 0 0 0
64 0 0 0 OBSERVATION POINT:
63 0 0 0
62 X 0 1 1
61 0 0 0 POSTED SPEED LIMIT: 50 MPH OBSERVER:
60 0 0 0
59 0 0 0 COMMENTS: new roundabout mid-way WEATHER:
58 X X 1 1 2 at silverrock
57 X 0 1 1 ROAD SURFACE:
56 0 0 0
55 X X 1 1 2 ROAD CONDITION:
54 X X 1 1 2
53 X X X X X 4 1 5 DATA COLLECTION METHOD:
52 X X 1 1 2
51 X X X X X X 2 4 6
50 X X X X X X 2 4 6
49 X X X X X X X X X X X X X X X X X X X 10 9 19
48 X X X X X X X X X X X X X X X X X X X X X X 15 7 22
47 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 14 14 28 46 X X X X X X X X X X X X X X X X X X X X X X X X X 7 18 25 45 X X X X X X X X X X X 5 6 11
44 X X X X X X X X 4 4 8
43 X X X X X X X X X X X 5 6 11 NORTHBOUND SOUTHBOUND NORTHBOUND+SOUTHBOUND 42 X X X X X X 2 4 6
41 X X X X X X X X X X 8 2 10
40 X X 2 0 2 85TH %: 49 50 49 M.P.H.
39 X X X X X X 4 2 6
38 X X X X X 1 4 5 50TH %: 47 46 47 M.P.H.
37 X 0 1 1
36 0 0 0 15TH %: 41 42 42 M.P.H.
35 0 0 0 *
34 X 0 1 1 * 10 MPH PACE: 41 - 50 42 - 51 41 - 50 M.P.H. 33 0 0 0 *
32 0 0 0 P % IN PACE: 80% 82% 80%
31 X 1 0 1 A
30 0 0 0 C % OVER PACE: 11% 8% 11%
29 0 0 0 E
28 0 0 0 * % UNDER PACE: 9% 11% 9%
27 0 0 0 *
26 0 0 0 * ARITHMETIC MEAN: 46 46 46 M.P.H.
25 0 0 0
24 0 0 0 SAMPLE VARIANCE: 18 19 19
23 0 0 0
22 0 0 0 STANDARD DEVIATION: 4 4 4 M.P.H.
21 0 0 0
20 0 0 0 VARIANCE OF THE MEAN: 0.20 0.21 0.10
19 0 0 0
18 0 0 0 STD. ERROR OF THE MEAN: 0.45 0.46 0.32 M.P.H.
17 0 0 0
16 0 0 0
15 0 0 0
90 93 183
RADAR

CITY OF LA QUINTA
SL
SUNNY
DRY
GOOD
TO
Jefferson Street
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LEGEND:

CITY OF LA QUINTA

SPEED LIMITS
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION PROCLAIMING THE TERMINATION OF

THE LOCAL EMERGENCY FOR THE CITY DUE TO NOVEL CORONAVIRUS DISEASE 2019, EFFECTIVE FEBRUARY 28, 2023

RECOMMENDATION
Adopt a resolution proclaiming the termination of the local emergency in the City of La Quinta due to novel Coronavirus Disease (COVID-19), effective February 28, 2023, to coincide with the termination of the statewide emergency related to COVID-19.

EXECUTIVE SUMMARY
 On March 17, 2020, Council adopted Emergency Resolution No. EM 2020-001, proclaiming a local emergency due to the threat of the existence and spread of COVID-19.
 On April 7, 2020, Council adopted Emergency Resolution No. EM 2020-003, waiving the 14-day time period to review the need for continuing the local emergency, for the duration of the statewide emergency related to COVID-19  The California Governor has determined and publicized that the statewide emergency related to COVID-19 will end on February 28, 2023.

FISCAL IMPACT – None

BACKGROUND/ANALYSIS
On March 17, 2020, Council adopted Emergency Resolution No. EM 2020-0001, proclaiming a local emergency due the threat of the existence and spread of COVID19 in accordance with Government Code Section 8630 and La Quinta Municipal Code (LQMC) Section 2.20.080.

Thereafter, on March 20, 2020, at an emergency meeting, Council adopted Emergency Resolution No. EM 2020-002, directing and implementing the then statewide “Stay At Home” order issued by the California Governor pursuant to Executive Order N-33-20.

On April 7, 2020, at an emergency meeting, Council adopted Emergency Resolution No. EM 2020-003, waiving the 14-day time period, prescribed by LQMC Section

2.20.080, Subsection (B), within which to review the need for continuing the local CONSENT CALENDAR ITEM NO. 5
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emergency, for the duration of the statewide emergency related to COVID-19.

The California Governor has determined and publicized that the statewide emergency related to COVID-19 will end on February 28, 2023.

Government Code Section 8630 and LQMC Section 2.20.80 authorize Council to proclaim the termination of a local emergency.

Staff recommends adopting a resolution proclaiming the termination of the local emergency due to COVID-19 effective February 28, 2023, to coincide with the termination of the statewide emergency.

ALTERNATIVES
As the California Governor has determined and publicized that the statewide emergency related to COVID-19 will end on February 28, 2023, Staff does not recommend an alternative.

Prepared by: William H. Ihrke, City Attorney
Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
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RESOLUTION NO. 2023 - XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA QUINTA, CALIFORNIA, PROCLAIMING THE

TERMINATION OF THE LOCAL EMERGENCY DUE TO
NOVEL CORONAVIRUS DISEASE 2019 (COVID-19)
WHEREAS, Government Code Section 8630 and La Quinta Municipal Code Section 2.20.080 authorize the La Quinta City Council to proclaim the existence of a local emergency; and
WHEREAS, on March 17, 2020, at its regular meeting, the City Council adopted Emergency Resolution No. EM 2020-001, proclaiming a local emergency as defined in La Quinta Municipal Code Section 2.20.020, due to the threat of the existence and spread of novel coronavirus disease 2019 (COVID-19); and WHEREAS, thereafter, on March 20, 2020, at an emergency meeting, the City Council adopted Emergency Resolution No. EM 2020-002, directing the implementation of the then statewide “Stay At Home” order issued by the California Governor pursuant to Executive Order N-33-20, and on April 7, 2020, at an emergency meeting, the City Council adopted Emergency Resolution No. EM 2020-003, waiving the 14-day time period under Section 2.20.080, Subsection (B), of the La Quinta Municipal Code, within which to review the need for continuing the local emergency, for the duration of the statewide emergency related to COVID-19; and
WHEREAS, the Recitals in Emergency Resolution No. EM 2020-001, which were likewise incorporated by reference into Emergency Resolution Nos. EM 2020-002 and EM 2020-003, set forth facts and responses, guidelines, and orders of federal, state, and regional public health officials relating to limiting the spread of COVID-19, all of which Recitals are hereby incorporated by reference into this Resolution; and WHEREAS, the California Governor has determined and publicized that the statewide emergency related to COVID-19 will end on February 28, 2023; and WHEREAS, Government Code Section 8630 and La Quinta Municipal Code Section 2.20.080 authorize the La Quinta City Council to proclaim the termination of a local emergency.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. Based on the foregoing Recitals and other reports generally available to the public, presented before the City Council, it is hereby PROCLAIMED that the local emergency related to COVID-19 shall be terminated on February 28, 2023, to coincide with the termination of the statewide emergency related to COVID-19. 25 Click Here to Return to Agenda
Resolution No. 2023 – xxx
Termination of Local Emergency Related to COVID-19
Adopted: February 21, 2023

Page 2 of 3 ends

SECTION 2. This Resolution is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the City of La Quinta, or any of its boards, commissions, committees, departments, officers, officials, employees or any other person.

SECTION 3. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 4. This Resolution shall go into effect immediately upon its adoption, and the City Clerk shall certify to its adoption.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of February, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
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Resolution No. 2023 – xxx
Termination of Local Emergency Related to COVID-19
Adopted: February 21, 2023

Page 3 of 3 ends

APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE TIME EXTENSION TO

COMPLETE ON-SITE IMPROVEMENTS FOR THE POLO VILLAS RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 33085) LOCATED WEST OF MADISON STREET BETWEEN AVENUES 50 AND 52

RECOMMENDATION
Adopt a resolution to approve time extension to complete on-site improvements as specified in the Subdivision Improvement Agreement for Tract Map 33085, Polo Villas, to December 31, 2023.

EXECUTIVE SUMMARY
• Polo Villas is a residential development located west of Madison Street between Avenues 50 and 52 (Attachment 1).
• ABTS Polo Villas, LLC (New Developer) has requested a time extension to the Subdivision Improvement Agreement to complete the on-site improvements. • Sufficient security exists to ensure completion of the remaining on-site improvements.

FISCAL IMPACT
There is no fiscal impact to the City. Sufficient security exists to ensure completion of the remaining on-site improvements.

BACKGROUND/ANALYSIS
Polo Villas is a residential development located west of Madison Street between Avenues 50 and 52 (Attachment 1). The site is currently vacant. The on-site improvements include grading, street, storm drain, water, sewer improvements, dry utilities, basin landscaping, and monumentation.

In a letter dated February 7, 2023, the New Developer requested a time extension to December 31, 2023 to complete the on-site improvements (Attachment 2). No requests have been received to complete the on-site improvements; therefore, staff recommends approval of the time extension.

CONSENT CALENDAR ITEM NO. 6
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ALTERNATIVES
Council may elect not to approve this time extension.

Prepared by: Amy Yu, Associate Engineer
Approved by: Bryan McKinney, P.E., Public Works Director / City Engineer Attachments: 1. Vicinity Map

2. Letter from Build to Stay, LLC dated February 7, 2023 30 Click Here to Return to Agenda
RESOLUTION NO. 2023 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA QUINTA, CALIFORNIA, GRANTING EXTENSION
OF TIME TO DECEMBER 31, 2023, FOR THE

COMPLETION OF THE ON-SITE IMPROVEMENTS AS

SPECIFIED IN THE SUBDIVISION IMPROVEMENT
AGREEMENT FOR TRACT MAP NO. 33085, POLO
VILLAS
WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 33085, on December 19, 2017; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the developer begin construction of the improvements within ninety (90) days and complete the construction within twelve (12) months after the approval of the SIA; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council’s sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the SIA.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The time for the completion of the on-site improvements as required by the approved SIA is extended to December 31, 2023.

SECTION 2. The time extension for completing the on-site improvements shall expire when City offices close for regular business on December 31, 2023 if the installation of the on-site improvements has not been completed.

SECTION 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required.

SECTION 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21ST day of February 2023, by the following vote:

AYES:

NOES:
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Resolution No. 2023 – xxx
Tract Map No. 33085 – Polo Villas
Adopted: February 21, 2023

Page 2 of 2 ends

ABSENT:

ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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V I C I N I T Y M A P

NOT TO SCALE
ATTACHMENT 1
TRACT map no. 33085
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Amy Yu
Associate Engineer
City of La Quinta – Public Works
78495 Calle Tampico
La Quinta, CA 92253
February 7th, 2023
Amy,
Pursuant to the Subdivision Improvement Agreement for Tract Map Number 33085 (“SIA”) dated December 19th, 2017, ABTS Polo Villas, LLC (the “Company”), which is an affiliated entity of Build To Stay, LLC, desires to enter into an Assignment and Assumption of the SIA which includes the following changes to the SIA:
x Under paragraph 6.1 of the SIA, the Company intends to begin construction of the improvements in March 2023 and complete construction by the end of Q4 2023.

This letter shall serve as a request for an extension to the original performance schedule set forth in paragraph 6.1 of the SIA.

Please let me know if you have any additional questions or concerns.

Warm Regards,
Ryan J. Nelson
Vice President
[email protected] | office: 972.900.1228 | mobile: 972.415.4100 mobile: 972.415.4100 Warm Regards,
Ryan J Nelson
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENT AND AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP NO. 33085, POLO VILLAS, A RESIDENTIAL DEVELOPMENT LOCATED WEST OF MADISON STREET BETWEEN AVENUES 50 AND 52

RECOMMENDATION
Approve Assignment and Assumption Agreement and Amendment to Subdivision Improvement Agreement for Tract Map No. 33085, Polo Villas, and authorize the City Manager to execute said agreement upon receipt of a replacement security.

EXECUTIVE SUMMARY
• Tract Map No. 33085 was approved by City Council on December 5, 2017, for seven (7) units.
• On January 17, 2023, City Council conditionally approved an Assignment and Assumption Agreement and Amendment to Subdivision Improvement Agreement (Agreement) for Tract Map No. 33085, assigning rights and obligations to Build to Stay – Polo Villas, LLC upon receipt of a replacement security. • Build to Stay – Polo Villas, LLC and capital partner recently created ABTS Polo Villas, LLC (New Developer) and desires to assign the subdivision improvement obligations to the New Developer.
• New Developer requests approval of a second Assignment and Assumption Agreement and Amendment to Subdivision Improvement Agreement (Second Agreement) for Tract Map No. 33085, Polo Villas.

FISCAL IMPACT
There is no fiscal impact to the City. New Developer will be submitting a replacement security to guarantee construction of the improvements.

BACKGROUND/ANALYSIS
Polo Villas is a residential development located west of Madison Street between Avenues 50 and 52 (Attachment 1).

CONSENT CALENDAR ITEM NO. 7
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In December 2017, Desert Polo Land Company, LLC entered into a Subdivision Improvement Agreement for Polo Villas. On January 17, 2023, City Council conditionally approved the Agreement upon receipt of a replacement security. Build to Stay – Polo Villas, LLC has not yet submitted a replacement security. Build to Stay – Polo Villas, LLC and capital partner has recently created New Developer and is selling its interest in this tract to New Developer. The City will execute the Second Agreement (Attachment 2) and release Desert Polo Land Company’s security upon receipt of the replacement security for Polo Villas from New Developer.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Amy Yu, Associate Engineer
Approved by: Bryan McKinney, P.E., Public Works Director / City Engineer Attachments: 1. Vicinity Map

2. Assignment and Assumption Agreement and Amendment to Subdivision Improvement Agreement
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V I C I N I T Y M A P

NOT TO SCALE
ATTACHMENT 1
TRACT map no. 33085
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LEGAL02/41174239v1

ASSIGNMENT AND ASSUMPTION AGREEMENT
AND

AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT
TRACT MAP NO. 33085
This ASSIGNMENT AND ASSUMPTION AGREEMENT AND AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT (“Assignment & Amendment”) is made and entered into as of the _____ day of ________________ , 20___, by and among the CITY OF LA QUINTA, a municipal corporation of the State of California (“City”), Build to Stay – Polo Villas, LLC, a Delaware limited liability company (“Assignor”), and ABTS Polo Villas, LLC, a Delaware limited liability company (“Assignee”).

RECITALS
A. City, Assignor, and Desert Polo Land Company, LLC entered into that certain Assignment and Assumption Agreement and Amendment to Subdivision Improvement Agreement, dated ______________________, pursuant to which Assignor, as the “Subdivider” defined in the Subdivision Improvement Agreement for Tract No. 33085 (SIA), agreed to plan for, install, and construct certain public and/or private improvements on Tract No. 33085 (“Tract”), as more fully described in Exhibit “A” of the SIA (“Improvements”).

B. Assignor is selling its interest in the Tract to Assignee. In conjunction with such transfer, Assignor desires to assign the SIA, and all of Assignor’s rights and obligations thereunder, to Assignee and Assignee desire to assume Assignor’s position with respect to the SIA and all of Assignor’s rights and obligations under the SIA subject to the terms of this Assignment & Amendment.

C. In connection with the foregoing described assignment and assumption, the City and Assignee have agreed to certain modifications to the SIA as set forth herein to be effective upon full execution of this Assignment & Amendment by all the parties hereto.

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:

1. Assignment and Assumption. Assignor hereby transfers and assigns to Assignee all of the Assignor’s rights, title, and interest in and to, and obligations under, the SIA, and Assignee hereby assumes all rights, title, and interest in and to, and obligations under, the SIA. By execution hereof, the City hereby consents to the foregoing assignment and assumption.

ATTACHMENT 2
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LEGAL02/41174239v1

2. Replacement of Improvement Security. Pursuant to the SIA, Desert Polo Land Company, LLC has furnished the City security for the Improvements in the form of:
(a) Faithful Performance Security in the amount of $434,481 for the following improvements:

On-Site Improvements Description Performance Amount
Mobilization $ 29,923
Rough Grading & Walls $ 112,520
Street $ 74,147
Storm Drain $ 47,062
Water $ 16,300
Sewer $ 15,200
Dry Utilities $ 15,000
Basin Landscaping $ 9,000
Monumentation $ 10,000
Totals $ 329,152
Standard 10% Contingency $ 32,915
Total Construction Cost $ 362,067
Professional Fees, Design 10% $ 36,207
Professional Fees, Const 10% $ 36,207
Security Amount $ 434,481
(b) Other (Specify type and amount): No other security is currently being furnished by Desert Polo Land Company, LLC to the City.

For purposes of this Assignment & Amendment, such security in the aggregate shall be hereinafter referred to as “Improvement Security.” Assignee hereby warrants that within five (5) days of this executed Assignment & Amendment, it shall replace Desert Polo Land Company, LLC’s Improvement Security with security of its own in an amount equal to the Improvement Security, unless the City otherwise determines at its discretion and in writing that such security can be issued at a lesser amount. Assignee’s security shall be in full compliance with the terms and conditions stated in the SIA for such security. The City agrees that upon receipt of evidence that Assignee has obtained such new security in a form satisfactory to the City, the City shall release Desert Polo Land Company, LLC’s Improvement Security.

3. Solvency. As a material inducement to the City to enter into the Assignment & Amendment, Assignee hereby represents and warrants to City, and City hereby relies on Assignee’s representation and warranty, that Assignee is solvent and has the financial capability of fulfilling each and every obligation and duty it takes on by way of the Assignment & Amendment.
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LEGAL02/41174239v1

4. Incorporation of SIA Provisions. The SIA, and each provision therein, unless otherwise modified in writing, is incorporated in this Assignment & Amendment in its entirety and Assignee agrees and warrants that it assumes and is bound by each obligation found in the SIA in the same manner as Assignor prior to this Assignment & Amendment.

5. Counterparts. This Agreement may be executed in one or more counterparts, which, taken together, shall constitute one complete and enforceable agreement.
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LEGAL02/41174239v1
IN WITNESS WHEREOF, the parties hereto have executed this Assignment & Amendment on ____ day of _________ , 20___.

JON MCMILLEN, CITY MANAGER Date
City of La Quinta, California
ATTEST:

MONIKA RADEVA, CITY CLERK
City of La Quinta, California
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
ASSIGNOR: Build to Stay – Polo Villas, LLC, a Delaware limited liability company 2425 S. Stearman Dr.

Chandler, AZ 85286
___________________________ _______________
Its: _________________________ Date
___________________________ _______________
Its: _________________________ Date
ASSIGNEE: ABTS Polo Villas, LLC, a Delaware limited liability company 2425 S. Stearman Dr.

Chandler, AZ 85286
___________________________ _______________
Its: _________________________ Date
___________________________ _______________
Its: _________________________ Date
CITY: City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
(760) 777-7075
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED FEBRUARY 3 AND FEBRUARY 10, 2023

RECOMMENDATION
Approve demand registers dated February 3 and February 10, 2023.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 2,459,281.18
Successor Agency of RDA $ -
Housing Authority $ 54,497.35
$ 2,513,778.53

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for February 3 and February 10, 2023.

Warrants Issued:
210072-210121 $ 301,555.13
210122-210179 $ 1,416,290.93
Wire Transfers $ 506,191.68
Payroll Tax Transfers $ 59,709.64
Payroll Direct Deposit $ 230,031.15
$ 2,513,778.53
CONSENT CALENDAR ITEM NO. 8
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The most significant expenditures on the demand registers are:

Vendor Account Name Amount Purpose
Riverside County Sheriff
Department
Various $1,163,974.63 Dec Police Service
Action Park Alliance, Inc X-Park Programming $71,347.00 Jan-Mar X-Park Staffing
Imperial Irrigation District(1) Various $52,227.13 Electricity Service Madden Media Marketing & Tourism
Promotions
$45,030.81 Jan Media Retainer
Willdan(1) Contract Traffic
Engineer
$44,690.00 Nov & Dec On-Call
Traffic Engineering
Services
(1) Payments were made on 2/3/23 & 2/10/23
Wire Transfers: Fourteen transfers totaled $506,192. Of this amount, 245,185 was to Landmark, and $178,766 was to CalPERS. (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers

2. Wire Transfers

Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Maturity Wells Fargo NB CD $ 248,000 1/30/2023 1.900%
Purchase Signature FCU CD $ 248,000 1/31/2023 4.400% 4.400% Maturity United States Treasury Treasury $ 3,000,000 1/31/2023 2.375% Maturity Colgate-Palmolive Corporate $ 500,000 2/1/2023 1.950% Purchase United States Treasury Treasury $ 1,000,000 2/2/2023 3.500% 3.580% Purchase San Francisco FCU CD $ 248,000 2/3/2023 4.350% 4.350% Purchase United States Treasury Treasury $ 2,000,000 2/7/2023 0.000% 4.810% Purchase United States Treasury Treasury $ 1,000,000 2/7/2023 2.750% 4.786% 46 Click Here to Return to Agenda
2/14/2023 11:35:04 AM Page 1 of 6
Demand Register
City of La Quinta Packet: APPKT03372 - 02/03/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
DESERT SUN PUBLISHING, LLC 210086 12/2/22 - PC PHN TEMP CELL PGA WEST Advertising 101-6002-60450 434.28 WILLDAN 210120 11/2022 - ONCALL TRAFFIC ENGINEERING … Contract Traffic Engineer 101-7006-60144 16,240.00 PALMS TO PINES PRINTING 210103 01/12/23 - BUSINESS CARDS (1,500) Printing 101-3007-60410 294.88 PALMS TO PINES PRINTING 210103 02/02/23 - CAPS FOR CLQ PROMO (25) Promotional Items 101-3007-60134 582.69 ALLIANT INSURANCE SERVICES … 210074 10/10/22 - SPECIAL EVENT INSURANCE Rental Expense 101-3003-60157 81.00 GARDAWORLD 210089 01/2023 - ARMORED SERVICES Professional Services 101-1006-60103 299.58 ALTEC 210075 11/29/22 - 2022 W-2 FORMS (300) Printing 101-1006-60410 102.39 ALTEC 210075 11/29/22 - 2022 1095C TAX FORMS (300) Printing 101-1006-60410 323.36 ALTEC 210075 12/08/22 - 2022 1099 TAX FORMS (200) Printing 101-1006-60410 123.07 VALLEY LOCK & SAFE 210116 1/10/23 - PAD LOCKS (8) Operating Supplies 101-7003-60420 149.99 VALLEY LOCK & SAFE 210116 1/17/23 - PADLOCK Operating Supplies 101-7003-60420 74.99 MADDEN MEDIA 210097 01/2023 - MEDIA RETAINER Marketing & Tourism Promoti… 101-3007-60461 45,030.81 SHIRY, TERESA 210110 1/26/23 - BALLROOM BEGINNING CLASSES Instructors 101-3002-60107 31.50 RUDY, LORI A 210109 01/26/23 - ESSENTIAL FITNESS CLASSES Instructors 101-3002-60107 67.20 VIELHARBER, KAREN 210117 1/26/23 - GENTLE YOGA CLASSES Instructors 101-3002-60107 36.40 VIELHARBER, KAREN 210117 1/26/23 - GENTLE YOGA CLASSES Instructors 101-3002-60107 63.70 GAMEZ, CHRISTINA 210088 01/27/23 - WELLNESS CENTER REFUND Wellness Center Memberships 101-0000-42218 75.00 WELLNESS WORKS 210119 01/2023 - EAP SERVICES Consultants/Employee Services 101-1004-60104 409.20 PARTY PALS 210104 12/2/22 - RAILROAD TRAIN & SANTA CHAI… Community Experiences 101-3003-60149 3,350.00 QUALITY STREET SERVICE 210106 10/11/22 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,490.00 QUALITY STREET SERVICE 210106 10/27/22 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,490.00 VINTAGE ASSOCIATES 210118 1/24/23 - TREE REPLACEMENT AT SPORT … Materials/Supplies 101-3005-60431 370.00 THE PRINTING PLACE 210113 1/26/23 - BUSINESS LICENSE DECALS (500) Operating Supplies 101-6006-60420 629.04 QUALITY STREET SERVICE 210106 1/18/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 2,071.25 QUALITY STREET SERVICE 210106 1/24/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 MOWERS PLUS INC 210100 1/23/23 - CHAINSAW Tools/Equipment 101-7003-60432 307.07 ODP BUSINESS SOLUTIONS, LLC 210102 01/10/23 - TISSUE BOXES FOR CODE Office Supplies 101-6004-60400 19.77 ODP BUSINESS SOLUTIONS, LLC 210102 01/17/23 - COFFEE FOR OFFICE Office Supplies 101-6004-60400 94.44 ODP BUSINESS SOLUTIONS, LLC 210102 01/10/23 - USB FLASH DRIVE FOR CODE Office Supplies 101-6004-60400 26.20 ODP BUSINESS SOLUTIONS, LLC 210102 01/12/23 - COFFEE FOR OFFICE Office Supplies 101-6004-60400 32.91 ODP BUSINESS SOLUTIONS, LLC 210102 01/19/23 - PLANNER FOR L.REYES Office Supplies 101-1002-60400 31.73 ODP BUSINESS SOLUTIONS, LLC 210102 01/23/23 - OFFICE SUPPLIES Office Supplies 101-1005-60400 149.12 KOOLFOG, INC 210096 1/11/23 - REPAIRS TO FB POOL MIST SYST… Fritz Burns Pool Maintenance 101-3005-60184 389.91 DAIOHS FIRST CHOICE SERVICES 210083 01/25/23 - LOBBY COFFEE MACHINE SUPP… Citywide Supplies 101-1007-60403 802.69 HIGH TECH IRRIGATION INC 210092 01/25/23 - IRRIGATION PARTS FOR MOTIC… Materials/Supplies 101-3005-60431 175.08 AMERICAN FORENSIC NURSES … 210076 1/26/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 66.85 FEDEX 210087 01/13/23 - OVERNIGHT MAIL Postage 101-1007-60470 10.63 TOP OF THE LINE SIGNS 210114 1/27/23 - SIGNAGE (2) Materials/Supplies 101-3005-60431 742.22 ALARM MONITORING SERVICE… 210073 01/01-03/31/23 - XPARK ALARM MONITO… Security & Alarm 101-3008-60123 162.00 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRCITY SERVICE Electricity - Utilities 101-2002-61101 561.51 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRCITY SERVICE Electric - Fritz Burns Park - Utili… 101-3005-61105 1,285.72 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRCITY SERVICE Electric - Sports Complex - Utili… 101-3005-61106 4,256.93 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRCITY SERVICE Electric - Velasco Park - Utilities 101-3005-61111 13.71 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRCITY SERVICE Electric - Eisenhower Park - Util… 101-3005-61113 18.26 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRCITY SERVICE Electricity - Utilities 101-3008-61101 183.30 COACHELLA VALLEY WATER DI… 210082 1/25/23 - WATER SERVICE Water - Civic Center Park - Utili… 101-3005-61202 3,837.37 COACHELLA VALLEY WATER DI… 210082 1/25/23 - WATER SERVICE Water -Community Park - Utilit… 101-3005-61209 800.21 COACHELLA VALLEY WATER DI… 210082 1/25/23 - WATER SERVICE PM 10 - Dust Control 101-7006-60146 924.54 COACHELLA VALLEY WATER DI… 210082 1/30/23 - WATER SERVICE Water -Pioneer Park - Utilities 101-3005-61207 253.76 HOME DEPOT CREDIT SERVICES 210093 11/28/22 - NUTS & BOLTS FOR FS #70 Fire Station 101-2002-60670 152.94 HOME DEPOT CREDIT SERVICES 210093 12/21/22 - DISHWASHER FOR FS #70 Maintenance/Services 101-2002-60691 775.66 HOME DEPOT CREDIT SERVICES 210093 12/20/22 - LED RECESSED LIGHTS FOR FS … Maintenance/Services 101-2002-60691 110.79 HOME DEPOT CREDIT SERVICES 210093 11/30/22 - OUTDOOR TIMERS PHOTOCELL… Materials/Supplies 101-3005-60431 104.31 ATTACHMENT 1
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount HOME DEPOT CREDIT SERVICES 210093 12/05/22 - LUMBER & WOOD SCREWS Materials/Supplies 101-3005-60431 172.33 HOME DEPOT CREDIT SERVICES 210093 12/19/22 - BUCKET, STEEL BRUSH & SPRAY… Materials/Supplies 101-3005-60431 106.28 HOME DEPOT CREDIT SERVICES 210093 11/28/22 - FLAT STEEL STAKES (12) Materials/Supplies 101-3005-60431 201.00 HOME DEPOT CREDIT SERVICES 210093 12/06/22 - SMALL TOOLS Tools/Equipment 101-3005-60432 20.73 HOME DEPOT CREDIT SERVICES 210093 12/05/22 - POWER TOOL BATTERY Tools/Equipment 101-3005-60432 270.79 HOME DEPOT CREDIT SERVICES 210093 11/28/22 - ENGINEER HAMMER & NAILS Tools/Equipment 101-3005-60432 29.62 HOME DEPOT CREDIT SERVICES 210093 12/20/22 - RETURN LED LIGHTS (6) Materials/Supplies 101-3008-60431 -92.40 HOME DEPOT CREDIT SERVICES 210093 12/12/22 - DOOR HANDLE FOR COVE RES… Materials/Supplies 101-3008-60431 47.24 HOME DEPOT CREDIT SERVICES 210093 12/01/22 - BATTERIES FOR CH Materials/Supplies 101-3008-60431 110.07 HOME DEPOT CREDIT SERVICES 210093 11/30/22 - BATTERIES FOR CH LIGHTS Materials/Supplies 101-3008-60431 411.35 HOME DEPOT CREDIT SERVICES 210093 12/20/22 - LED LIGHTS (6) Materials/Supplies 101-3008-60431 92.40 HOME DEPOT CREDIT SERVICES 210093 12/08/22 - PAINT & 5 GALLON BUCKETS Materials/Supplies 101-3008-60431 639.75 HOME DEPOT CREDIT SERVICES 210093 12/06/22 - MATERIALS Materials/Supplies 101-3008-60431 50.45 HOME DEPOT CREDIT SERVICES 210093 12/15/22 - SHOP TOOLS Tools/Equipment 101-3008-60432 626.62 HOME DEPOT CREDIT SERVICES 210093 12/01/22 - SUPPLIES FOR YARD Operating Supplies 101-7003-60420 244.92 HOME DEPOT CREDIT SERVICES 210093 12/13/22 - SHOVEL & TAPE MEASURE Operating Supplies 101-7003-60420 75.49 HOME DEPOT CREDIT SERVICES 210093 12/27/22 - SHOVEL & BOW SHACKLE Operating Supplies 101-7003-60420 111.90 HOME DEPOT CREDIT SERVICES 210093 11/30/22 - OSCILLATING FANS (2) Tools/Equipment 101-7003-60432 130.46 HOME DEPOT CREDIT SERVICES 210093 11/29/22 - REPLACEMENT TEST LEAD SET Tools/Equipment 101-7003-60432 21.72 SUNLINE TRANSIT AGENCY 210111 12/2022 - SUNLINE BUS PASSES Due to SunLine 101-0000-20305 158.50 SUNLINE TRANSIT AGENCY 210111 12/2022 - SUNLINE BUS PASSES Miscellaneous Revenue 101-0000-42301 -9.50 GOVOS, INC. 210090 02/2023 - STVR PERMITTING SOFTWARE Professional Services 101-1005-60103 3,820.00 MAGALLANEZ, LUIS 210098 FY 22/23 ANNUAL WELLNESS DOLLARS RE… Annual Wellness Dollar Reimb… 101-1004-50252 200.00 ACTION PARK ALLIANCE, INC. 210072 01/1-3/31/23 - X PARK OPERATION SERVI… X-Park Programming 101-3003-60190 71,347.00 RIVERSIDE ASSESSOR 210107 11/2022 RECORDING FEES CUP2022-0002… Due to County Recorder 101-0000-20325 100.00 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRICITY SERVICE Electric - SilverRock Event Site -… 101-3005-61115 2,741.00 COACHELLA VALLEY WATER DI… 210082 1/25/23 - WATER SERVICE Water - Utilities 101-2002-61200 122.29 COACHELLA VALLEY WATER DI… 210082 1/25/23 - WATER SERVICE Water -Eisenhower Park - Utilit… 101-3005-61203 144.22 COACHELLA VALLEY WATER DI… 210082 1/25/23 - WATER SERVICE Water -Fritz Burns Park - Utiliti… 101-3005-61204 1,792.87 COACHELLA VALLEY WATER DI… 210082 1/25/23 - WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 120.63 COACHELLA VALLEY WATER DI… 210082 1/25/23 - WATER SERVICE Water - Utilities 101-3008-61200 680.81 ROADPOST USA INC. 210108 01/23-02/22/23 - EOC SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 200.85 TERRA NOVA PLANNING & RE… 210112 10/1-11/30/22 - TRAVERTINE PROJECT PL… Developer Deposits 101-0000-22810 6,825.00 Fund 101 - GENERAL FUND Total: 183,004.35
Fund: 201 - GAS TAX FUND
MARTIN MARIETTA 210099 12/30/22 - COLD MIX ASPHALT Asphalt 201-7003-60430 230.85 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 68.43 Fund 201 - GAS TAX FUND Total: 299.28
Fund: 202 - LIBRARY & MUSEUM FUND
IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRCITY SERVICE Electricity - Utilities 202-3004-61101 2,874.00 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRCITY SERVICE Electricity - Utilities 202-3006-61101 739.99 Fund 202 - LIBRARY & MUSEUM FUND Total: 3,613.99
Fund: 215 - LIGHTING & LANDSCAPING FUND
WILLDAN FINANCIAL SERVICES 210121 10/2022-12/2022 - LANDSCAPE & LIGHTI… Administration 215-7004-60102 3,700.01 VINTAGE ASSOCIATES 210118 12/29/22 - PLANT REPLACEMENT ADAMS … Maintenance/Services 215-7004-60691 3,120.00 DESERT GROWERS NURSERY 210085 1/26/23 - PLANTS (10) Materials/Supplies 215-7004-60431 163.12 HOME DEPOT CREDIT SERVICES 210093 12/01/22 - VALVE ROCK BOX COVERS (2) Materials/Supplies 215-7004-60431 108.68 HOME DEPOT CREDIT SERVICES 210093 11/28/22 - GRADE STAKES & MATERIALS Materials/Supplies 215-7004-60431 141.35 HOME DEPOT CREDIT SERVICES 210093 12/05/22 - SMALL TOOLS Tools/Equipment 215-7004-60432 126.05 HOME DEPOT CREDIT SERVICES 210093 11/28/22 - POWER TOOL Tools/Equipment 215-7004-60432 499.16 IMPERIAL IRRIGATION DIST 210094 1/25/23 - ELECTRCITY SERVICE Electric - Utilities 215-7004-61116 410.62 IMPERIAL IRRIGATION DIST 210094 1/25/23 - ELECTRCITY SERVICE Electric - Medians - Utilities 215-7004-61117 24.68 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 893.20 IMPERIAL IRRIGATION DIST 210094 1/30/23 - ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 1,130.38 COACHELLA VALLEY WATER DI… 210082 1/25/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 15,658.12 COACHELLA VALLEY WATER DI… 210082 1/30/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 144.77 VINTAGE ASSOCIATES 210118 1/17/23 - PLANTS FOR MADISON MEDIAN Materials/Supplies 215-7004-60431 1,562.38 VINTAGE ASSOCIATES 210118 1/17/23 - PLANTS FOR MADISON MEDIAN Materials/Supplies 215-7004-60431 1,346.88 48 Click Here to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount DESERT ELECTRIC SUPPLY 210084 01/23/23 - DEFINITE PURPOSE CONTACTO… Materials/Supplies 215-7004-60431 1,870.18 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 30,899.58 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
DESERT SUN PUBLISHING, LLC 210086 12/21-12/28/22 - CITYWIDE STRIPING BID… Construction 401-0000-60188 1,276.00 ITERIS 210095 VANTAGE NEXT DUAL VIDEO PROCESSOR Construction 401-0000-60188 7,700.00 ITERIS 210095 VANTAGE NEXT CCU UNIT Construction 401-0000-60188 7,700.00 ITERIS 210095 Itersi Next Vector Rack Mount Processors … Construction 401-0000-60188 1,347.50 NAI CONSULTING INC 210101 12/2022 - AVE 50 REHAB WASH ST TO EIS… Professional Services 401-0000-60103 300.00 NAI CONSULTING INC 210101 12/2022 - 2019-05 HIGHWAY 111 CORRID… Professional Services 401-0000-60103 3,312.50 NAI CONSULTING INC 210101 12/2022 - BLACKHAWK WAY SCHOOL CRO… Professional Services 401-0000-60103 2,912.50 NAI CONSULTING INC 210101 12/2022 - CITYWIDE STRIPING REFRESH Professional Services 401-0000-60103 2,537.50 NAI CONSULTING INC 210101 12/2022 - MOON RIVER DRIVE PAVEMENT… Professional Services 401-0000-60103 1,637.50 NAI CONSULTING INC 210101 12/2022 - 2019-01 VILLAGE ART/CULTURA… Professional Services 401-0000-60103 387.50 NAI CONSULTING INC 210101 12/2022 - AVE 50 BRIDGE SPANNING THE … Professional Services 401-0000-60103 2,047.50 NAI CONSULTING INC 210101 12/2022 - 2011-05 DUNE PALMS BRIDGE Professional Services 401-0000-60103 3,170.00 NAI CONSULTING INC 210101 12/2022 - 201709 JEFFERSON & AVE 53 R… Professional Services 401-0000-60103 3,482.50 NAI CONSULTING INC 210101 12/2022 - LA QUINTA X PARK Professional Services 401-0000-60103 525.00 NAI CONSULTING INC 210101 12/2022 - 2021-08 SLURRY SEAL PROJECT Professional Services 401-0000-60103 10,985.00 NAI CONSULTING INC 210101 12/2022 - AVE 50 WIDENING IMPROVEM… Professional Services 401-0000-60103 175.00 NAI CONSULTING INC 210101 12/2022 - 2019-23 WASHINGTON & AVE 5… Professional Services 401-0000-60103 1,212.50 NAI CONSULTING INC 210101 12/2022 - CITY HALL CAPACITY IMPROVE… Professional Services 401-0000-60103 75.00 NAI CONSULTING INC 210101 12/2022 - 2016-03 LANDSCAPE RENOVAT… Professional Services 401-0000-60103 5,087.50 NAI CONSULTING INC 210101 12/2022 - FRED WARING PAVEMENT REH… Professional Services 401-0000-60103 1,275.00 NAI CONSULTING INC 210101 12/2022 - JEFFERSON ST & HWY 111 IMP… Professional Services 401-0000-60103 1,050.00 NAI CONSULTING INC 210101 12/2022 - AVE 52 PAVEMENT REHAB MAD… Professional Services 401-0000-60103 1,662.50 HERMANN DESIGN GROUP INC 210091 09/2022 - X-PARK LANDSCAPE ARCHITECT… Design 401-0000-60185 472.50 HERMANN DESIGN GROUP INC 210091 10/2022 - X-PARK LANDSCAPE ARCHITECT… Design 401-0000-60185 210.00 BENGAL ENGINEERING INC 210078 10/2022 - DUNE PALMS LOW WATER CRO… Design 401-0000-60185 898.77 BENGAL ENGINEERING INC 210078 11/2022 - DUNE PALMS LOW WATER CRO… Design 401-0000-60185 1,240.77 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 62,680.54 Fund: 501 - FACILITY & FLEET REPLACEMENT
AUTOZONE 210077 1/10/23 - DEF FLUID & WINDSHIELD WIPE… Parts, Accessories, and Upfits 501-0000-60675 29.82 CARQUEST 210080 08/08/22 - VEHICLE PART Parts, Accessories, and Upfits 501-0000-60675 104.84 CHEVROLET CADILLAC 210081 6/23/22 - 2018 SILVERADO TRANSMISSION… Vehicle Repair & Maintenance 501-0000-60676 185.32 CHEVROLET CADILLAC 210081 12/07/22 - 2023 SILVERADO KEY VIN F119… Vehicle Repair & Maintenance 501-0000-60676 160.00 CHEVROLET CADILLAC 210081 12/20/22 - 2023 SILVERADO KEY VIN F115… Vehicle Repair & Maintenance 501-0000-60676 235.40 CHEVROLET CADILLAC 210081 12/20/22 - 2023 SILVERADO KEY VIN F119… Vehicle Repair & Maintenance 501-0000-60676 235.40 CHEVROLET CADILLAC 210081 12/21/22 - 2022 SILVERADO KEY VIN F253… Vehicle Repair & Maintenance 501-0000-60676 160.00 CHEVROLET CADILLAC 210081 1/4/23 - 2017 SILVERADO OIL CHANGE FO… Vehicle Repair & Maintenance 501-0000-60676 93.44 CHEVROLET CADILLAC 210081 1/19/23 - 2017 SILVERADO BRAKE CHANG… Vehicle Repair & Maintenance 501-0000-60676 1,586.46 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 2,790.68 Fund: 502 - INFORMATION TECHNOLOGY
TYLER TECHNOLOGIES 210115 11/29-12/30/22 - SOFTWARE SERVICES Software Implementation/Enh… 502-0000-71049 14,222.80 PLACER LABS, INC. 210105 12/16/22-5/31/23 - VENUE ANALYTICS SE… Software Licenses 502-0000-60301 1,029.00 CANON FINANCIAL SERVICES, … 210079 12/2022 CITY PRINTERS 11/2022 METER U… Copiers 502-0000-60662 2,982.15 Fund 502 - INFORMATION TECHNOLOGY Total: 18,233.95
Fund: 601 - SILVERROCK RESORT
GARDAWORLD 210089 11/2022 - SRR ARMORED SERVICE Bank Fees 601-0000-60455 10.92 GARDAWORLD 210089 12/2022 - SRR ARMORED SERVICE Bank Fees 601-0000-60455 21.84 Fund 601 - SILVERROCK RESORT Total: 32.76
Grand Total: 301,555.13
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 183,004.35
201 - GAS TAX FUND 299.28
202 - LIBRARY & MUSEUM FUND 3,613.99
215 - LIGHTING & LANDSCAPING FUND 30,899.58
401 - CAPITAL IMPROVEMENT PROGRAMS 62,680.54
501 - FACILITY & FLEET REPLACEMENT 2,790.68
502 - INFORMATION TECHNOLOGY 18,233.95
601 - SILVERROCK RESORT 32.76
Grand Total: 301,555.13
Account Summary
Account Number Account Name Expense Amount
101-0000-20305 Due to SunLine 158.50
101-0000-20325 Due to County Recorder 100.00
101-0000-22810 Developer Deposits 6,825.00
101-0000-42218 Wellness Center Member… 75.00
101-0000-42301 Miscellaneous Revenue -9.50
101-1002-60400 Office Supplies 31.73
101-1004-50252 Annual Wellness Dollar Re… 200.00
101-1004-60104 Consultants/Employee Se… 409.20
101-1005-60103 Professional Services 3,820.00
101-1005-60400 Office Supplies 149.12
101-1006-60103 Professional Services 299.58
101-1006-60410 Printing 548.82
101-1007-60403 Citywide Supplies 802.69
101-1007-60470 Postage 10.63
101-2001-60174 Blood/Alcohol Testing 66.85
101-2002-60670 Fire Station 152.94
101-2002-60691 Maintenance/Services 886.45
101-2002-61101 Electricity - Utilities 561.51
101-2002-61200 Water - Utilities 122.29
101-2002-61304 Mobile/Cell Phones/Satell… 200.85
101-3002-60107 Instructors 198.80
101-3003-60149 Community Experiences 3,350.00
101-3003-60157 Rental Expense 81.00
101-3003-60190 X-Park Programming 71,347.00
101-3005-60184 Fritz Burns Pool Maintena… 389.91
101-3005-60431 Materials/Supplies 1,871.22
101-3005-60432 Tools/Equipment 321.14
101-3005-61105 Electric - Fritz Burns Park -… 1,285.72
101-3005-61106 Electric - Sports Complex -… 4,256.93
101-3005-61111 Electric - Velasco Park - Uti… 13.71
101-3005-61113 Electric - Eisenhower Park … 18.26
101-3005-61115 Electric - SilverRock Event… 2,741.00
101-3005-61202 Water - Civic Center Park -… 3,837.37
101-3005-61203 Water -Eisenhower Park -… 144.22
101-3005-61204 Water -Fritz Burns Park - … 1,792.87
101-3005-61205 Water -Velasco Park - Utili… 120.63
101-3005-61207 Water -Pioneer Park - Utili… 253.76
101-3005-61209 Water -Community Park -… 800.21
101-3007-60134 Promotional Items 582.69
101-3007-60410 Printing 294.88
101-3007-60461 Marketing & Tourism Pro… 45,030.81
101-3008-60123 Security & Alarm 162.00
101-3008-60431 Materials/Supplies 1,258.86
101-3008-60432 Tools/Equipment 626.62
101-3008-61101 Electricity - Utilities 183.30
101-3008-61200 Water - Utilities 680.81
101-6002-60450 Advertising 434.28
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Account Summary
Account Number Account Name Expense Amount
101-6004-60400 Office Supplies 173.32
101-6006-60420 Operating Supplies 629.04
101-7003-60103 Professional Services 6,431.25
101-7003-60420 Operating Supplies 657.29
101-7003-60432 Tools/Equipment 459.25
101-7006-60144 Contract Traffic Engineer 16,240.00
101-7006-60146 PM 10 - Dust Control 924.54
201-7003-60430 Asphalt 230.85
201-7003-61101 Electricity - Utilities 68.43
202-3004-61101 Electricity - Utilities 2,874.00
202-3006-61101 Electricity - Utilities 739.99
215-7004-60102 Administration 3,700.01
215-7004-60431 Materials/Supplies 5,192.59
215-7004-60432 Tools/Equipment 625.21
215-7004-60691 Maintenance/Services 3,120.00
215-7004-61116 Electric - Utilities 1,303.82
215-7004-61117 Electric - Medians - Utiliti… 1,155.06
215-7004-61211 Water - Medians - Utilities 15,802.89
401-0000-60103 Professional Services 41,835.00
401-0000-60185 Design 2,822.04
401-0000-60188 Construction 18,023.50
501-0000-60675 Parts, Accessories, and Up… 134.66
501-0000-60676 Vehicle Repair & Mainte… 2,656.02
502-0000-60301 Software Licenses 1,029.00
502-0000-60662 Copiers 2,982.15
502-0000-71049 Software Implementation… 14,222.80
601-0000-60455 Bank Fees 32.76
Grand Total: 301,555.13
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 215,377.08
111205D Design Expense Dune Palms Bridge Imp/BRLKS-5433(014) 2,139.54 111205P Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 3,170.00 151609P Professional Expense La Quinta X Park 525.00
18-002E TRAVERTINE CORPORATION EXP TRAVERTINE CORPORATION 6,825.00 201603D Design Expense La Quinta Landscape Renovation Improvement 682.50 201603P Professional Expense La Quinta Landscape Renovation Improvement 5,087.50 201709P Professional Expense Ave 53 Jefferson St.Roundabout 3,482.50 201804E Landscape & Lighting Median Island … Landscape & Lighting Median Island Improvements 2,909.26 201901P Professional Expense Village Art Plaza Promenade & Cultural Campus 387.50 201902P Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 2,047.50 201905P Professional Expense Highway 111 Corridor Area Plan Implementation3,312.50 201923P Professional Expense Washington St at Ave 50/Calle Tampico ADA 1,212.50 202104CT Construction Expense Citywide Striping Refresh 1,276.00 202104P Professional Expense Citywide Striping Refresh 2,537.50 202108P Professional Expense FY 21/22 PMP Slurry Seal Improvements 10,985.00 202201P Professional Expense Avenue 50 Pavement Rehab (Wash St to Eisenhower) 300.00 202202P Professional Expense City Hall Capacity Improvements 75.00 202203P Professional Expense Fred Waring Drive Pavement Rehabilitation 1,275.00 202205P Professional Expense Avenue 50 Widening Improvements (Jeff to Madison) 175.00 202207P Professional Expense Highway 111 at Jefferson Street Rehabilitation 1,050.00 202210P Professional Expense Moon River Drive Pavement Rehab (Ave 50/DSUSD) 1,637.50 202214P Professional Expense Avenue 52 Pavement Rehabilitation (Madison/Monroe) 1,662.50 202222P Professional Expense Blackhawk Way School Crossing 2,912.50 2223TMICT Construction Expense FY22/23 Traffic Maintenance Improvements 16,747.50 CSA152E CSA 152 Expenses CSA 152 Project Tracking 6,431.25 STVRE Short Term Vacation Rental Expense Short Term Vacation Rental Tracking 3,820.00 51 Click Here to Return to Agenda
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony 3,350.00 XPARKE X Park Expenses X Park 162.00
Grand Total: 301,555.13
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events.

Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 52 Click Here to Return to Agenda
2/14/2023 11:29:09 AM Page 1 of 6
Demand Register
City of La Quinta Packet: APPKT03380 - 02/10/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
CENTRAL COMMUNICATIONS 210135 02/2023 - STVR HOTLINE Professional Services 101-6004-60103 594.00 UNITED WAY OF THE DESERT 210175 CONTRIBUTION United Way Deductions 101-0000-20981 37.00 UNITED WAY OF THE DESERT 210175 CONTRIBUTION United Way Deductions 101-0000-20981 37.00 WILLDAN 210178 12/2022 - ON-CALL TRAFFIC ENGINEERING… Contract Traffic Engineer 101-7006-60144 28,450.00 OLD TOWN LA QUINTA, LLC 210159 FY22/23 ART ON MAIN STREET EVENTS S… Community Experiences 101-3003-60149 10,000.00 CHARTER COMMUNICATIONS … 210136 01/24-02/23/23 - FS #93 CABLE (2415) Cable/Internet - Utilities 101-2002-61400 115.60 CHARTER COMMUNICATIONS … 210136 1/29-02/28/23 - FS #32 INTERNET (6491) Cable/Internet - Utilities 101-2002-61400 99.99 TRI-STATE MATERIALS INC 210172 1/13/23 - LANDSCAPE ROCK FOR STOCK Materials/Supplies 101-3005-60431 1,405.02 TRI-STATE MATERIALS INC 210172 1/18/23 - LANDSCAPE ROCK FOR STOCK Materials/Supplies 101-3005-60431 2,798.78 TRI-STATE MATERIALS INC 210172 1/20/23 - LANDSCAPE ROCK FOR STOCK Materials/Supplies 101-3005-60431 2,815.68 TPX COMMUNICATIONS 210170 1/23-2/22/23 - EOC PHONE LINE SVC Telephone - Utilities 101-2002-61300 2,881.34 ANDERSON COMMUNICATION… 210128 02/01/23 - ANNUAL REPEATER SERVICE Mobile/Cell Phones/Satellites 101-2002-61304 1,134.00 MCDOWELL AWARDS 210155 1/26/23 - NAME PLATE FOR FAC LUETTJO… Printing 101-1006-60410 18.57 MCDOWELL AWARDS 210155 1/26/23 - NAME PLATE FOR C.WOODS Office Supplies 101-6004-60400 18.56 DESERT CONCEPTS CONSTRUC… 210139 12/28/22 - FB PARK TRELLIS REPAIR Maintenance/Services 101-3005-60691 8,100.00 BALANCING ACT 210129 7/1/23-2/2/24 - COMMUNITY WORKSHOP… Prepaid Expense 101-0000-13600 4,375.00 BALANCING ACT 210129 2/3/-6/30/23 - COMMUNITY WORKSHOP … Community Engagement 101-3007-60137 3,125.00 WEST COAST LIGHTS & SIRENS,… 210177 12/20/22 - COP VEHICLE TRAVERSE UPFITS… Vehicles 101-2001-71031 6,519.11 MOWERS PLUS INC 210157 1/23/23 - CHAIN SAW & PARTS Tools/Equipment 101-7003-60432 303.79 LINDE GAS & EQUIPMENT INC. 210151 12/20/22-1/20/23 - CYLINDER RENTAL Materials/Supplies 101-3008-60431 42.31 BIO-TOX LABORATORIES 210130 1/13/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 383.43 BIO-TOX LABORATORIES 210130 1/13/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 2,199.16 ROBERT HALF 210163 11/4/22 - TEMP AGECNY SERVICES T.SUD… Temporary Agency Services 101-6006-60125 830.79 ROBERT HALF 210163 11/18/22 - TEMP AGENCY SERVICES G.HU Temporary Agency Services 101-6002-60125 1,355.40 ROBERT HALF 210163 11/25/22 - TEMP AGENCY SERVICES G.HU Temporary Agency Services 101-6002-60125 813.24 ROBERT HALF 210163 1/13/23 - TEMP AGENCY SERVICES T.SUD… Temporary Agency Services 101-6006-60125 1,095.64 ROBERT HALF 210163 1/20/23 - TEMP AGENCY SERVICES T.SUD… Temporary Agency Services 101-6006-60125 1,095.64 ROBERT HALF 210163 01/20/23 - TEMP AGENCY SERVICES C.HIC… Temporary Agency Services 101-2002-60125 1,307.88 ROBERT HALF 210163 1/27/23 - TEMP AGENCY SERVICES C.HICKS Temporary Agency Services 101-2002-60125 1,328.64 ROBERT HALF 210163 1/27/23 - TEMP AGENCY SERVICES T.SUD… Temporary Agency Services 101-6006-60125 1,042.97 THE SHERWIN-WILLIAMS CO. 210169 1/18/23 - PAINT FOR WELLNESS CENTER Materials/Supplies 101-3008-60431 33.57 THE SHERWIN-WILLIAMS CO. 210169 1/19/23 - PAINT FOR WELLNESS CENTER Materials/Supplies 101-3008-60431 57.49 MERCHANTS BUILDING MAINT… 210156 1/10/23 - LQ PARK RESTROOM CLEANING Janitorial 101-3008-60115 300.00 MERCHANTS BUILDING MAINT… 210156 1/3/23 - CH COVID 19 CLEANING Janitorial 101-3008-60115 730.00 AMERICAN FORENSIC NURSES … 210127 1/12/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 200.55 AMERICAN FORENSIC NURSES … 210127 01/25/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 61.22 AMERICAN FORENSIC NURSES … 210127 1/25/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 1,209.37 STERICYCLE, INC 210167 1/6/23 - POLICE SHRED LQ Police Volunteers 101-2001-60109 19.25 FEDEX 210144 1/13/23 - OVERNIGHT MAIL Postage 101-1007-60470 10.63 FEDEX 210144 1/24/23 - OVERNIGHT MAIL Postage 101-1007-60470 14.02 FEDEX 210144 1/26/23 - OVERNIGHT MAIL Postage 101-1007-60470 13.85 CALIFORNIA DESERT NURSERY,… 210134 1/25/23 - PLANTS (15) Materials/Supplies 101-3005-60431 226.19 MACIAS NURSERY, INC. 210154 1/30/23 - PLANTS Materials/Supplies 101-3005-60431 741.00 DEPARTMENT OF ANIMAL SER… 210138 12/2022 - ANIMAL SERVICES Animal Shelter Contract Service 101-6004-60197 25,111.26 IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 1,140.40 IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electric - Civic Center Park - Uti… 101-3005-61103 2,595.77 IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electric - Fritz Burns Park - Utili… 101-3005-61105 339.79 IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electric - Community Park - Util… 101-3005-61109 10,309.54 IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electric - Desert Pride - Utilities 101-3005-61114 13.10 IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 11,848.89 IMPERIAL IRRIGATION DIST 210148 02/03/23 - ELECTRICITY SERVICE Electric - Monticello Park - Utili… 101-3005-61102 13.56 IMPERIAL IRRIGATION DIST 210148 02/03/23 - ELECTRICITY SERVICE Electric - Colonel Paige - Utiliti… 101-3005-61108 421.64 IMPERIAL IRRIGATION DIST 210148 02/03/23 - ELECTRICITY SERVICE Electric - Adams Park - Utilities 101-3005-61110 43.57 53 Click Here to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount IMPERIAL IRRIGATION DIST 210148 02/03/23 - ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 31.19 CLEARSOURCE FINANCIAL CO… 210137 FY 22/23 ASSESSMENT CALC & TAX ROLL Consultants 101-7002-60104 3,500.00 FIRST CHOICE A/C & HEATING … 210145 1/23/23 - CH HVAC REPAIRS HVAC 101-3008-60667 1,200.00 111 NOTARY SERVICES 210123 01/2023 - PRE-EMPLOYMENT FINGERPRIN… Recruiting/Pre-Employment 101-1004-60129 60.00 DISH NETWORK 210140 1/22-2/21/23 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 102.02 PACIFIC WEST AIR CONDITION… 210160 4/1/22 & 5/12/22 - CH HVAC REPAIRS HVAC 101-3008-60667 393.79 ALTA LANGUAGE SERVICES INC 210126 01/2023 - BILINGUAL TESTING (2) Consultants/Employee Services 101-1004-60104 110.00 VIZCARRA, JORGE 210176 FY 22/23 ANNUAL WELLNESS DOLLARS RE… Annual Wellness Dollar Reimb… 101-1004-50252 200.00 EISENHOWER MEDICAL CENTER 210142 12/2022 - SEXUAL ASSUALT EXAMS Sexual Assault Exam Fees 101-2001-60193 800.00 INTERNATIONAL INSTITUTE OF… 210149 1/12/23 - IIMC ANNUAL MEMBERSHIP RE… Membership Dues 101-6001-60351 125.00 LOWE'S HOME IMPROVEMENT… 210152 11/28/22 - WET/DRY SHOP VACUUM Operating Supplies 101-3002-60420 56.80 LOWE'S HOME IMPROVEMENT… 210152 11/28/22 - SAFTY VESTS & PACKING TAPE Operating Supplies 101-3002-60420 142.53 LOWE'S HOME IMPROVEMENT… 210152 11/30/22 - STEEL REBAR PINS (16) Materials/Supplies 101-3005-60431 181.48 LOWE'S HOME IMPROVEMENT… 210152 11/29/22 - CONCRETE FOR BEAR CREEK T… Materials/Supplies 101-3005-60431 246.26 LOWE'S HOME IMPROVEMENT… 210152 12/09/22 - MATERIALS Materials/Supplies 101-3005-60431 82.66 LOWE'S HOME IMPROVEMENT… 210152 12/29/22 - HEX KEY SET Tools/Equipment 101-3005-60432 33.02 LOWE'S HOME IMPROVEMENT… 210152 12/20/22 - DRIVE BIT SET & IMPACT BIT H… Tools/Equipment 101-3005-60432 108.47 LOWE'S HOME IMPROVEMENT… 210152 12/09/22 - TOOLS Tools/Equipment 101-3005-60432 108.57 LOWE'S HOME IMPROVEMENT… 210152 11/30/22 - SMALL TOOLS Tools/Equipment 101-3005-60432 150.14 LOWE'S HOME IMPROVEMENT… 210152 01/20/23 - MATERIALS Materials/Supplies 101-3008-60431 299.21 LOWE'S HOME IMPROVEMENT… 210152 1/18/23 - WOOD BOARDS & GLOVES & S… Materials/Supplies 101-3008-60431 76.40 LOWE'S HOME IMPROVEMENT… 210152 12/13/22 - DRIVE BIT SET & GLOVES Materials/Supplies 101-3008-60431 32.01 LOWE'S HOME IMPROVEMENT… 210152 01/23/23 - STEEL WINCH Materials/Supplies 101-3008-60431 51.72 LOWE'S HOME IMPROVEMENT… 210152 01/23/23 - RETURN STEEL WINCH Materials/Supplies 101-3008-60431 -51.71 LOWE'S HOME IMPROVEMENT… 210152 01/24/23 - WINCH & SCREWS Materials/Supplies 101-3008-60431 80.63 LOWE'S HOME IMPROVEMENT… 210152 12/19/22 - WALL PRIMER & PAINT ROLLER… Materials/Supplies 101-3008-60431 113.11 LOWE'S HOME IMPROVEMENT… 210152 12/14/22 - MICROFIBER CLOTHS Materials/Supplies 101-3008-60431 18.06 LOWE'S HOME IMPROVEMENT… 210152 01/11/23 - WALL PRIMER Materials/Supplies 101-3008-60431 330.17 LOWE'S HOME IMPROVEMENT… 210152 12/02/22 - GARBAGE DISPOSAL INSTALL F… Materials/Supplies 101-3008-60431 28.33 LOWE'S HOME IMPROVEMENT… 210152 12/01/22 - WOOD TIES & CEILING HOOKS Materials/Supplies 101-3008-60431 53.51 LOWE'S HOME IMPROVEMENT… 210152 11/30/22 - CLEANING SUPPLIES FOR CH Materials/Supplies 101-3008-60431 100.79 LOWE'S HOME IMPROVEMENT… 210152 12/29/22 - HITCH BALL MOUNT & TRASH … Operating Supplies 101-7003-60420 91.39 LOWE'S HOME IMPROVEMENT… 210152 12/16/22 - RETURN GARAGE OPENER RE… Operating Supplies 101-7003-60420 -170.35 LOWE'S HOME IMPROVEMENT… 210152 12/16/22 - GARAGE OPENER REMOTE Operating Supplies 101-7003-60420 170.36 LOWE'S HOME IMPROVEMENT… 210152 01/10/23 - SPRAY PAINT Operating Supplies 101-7003-60420 46.97 LOWE'S HOME IMPROVEMENT… 210152 01/05/23 - DUSTPAN & SPRAY PAINT Operating Supplies 101-7003-60420 55.69 LOWE'S HOME IMPROVEMENT… 210152 1/04/23 - MATERIALS Operating Supplies 101-7003-60420 119.53 LOWE'S HOME IMPROVEMENT… 210152 01/03/23 - KNEEE PADS & TOWELS Operating Supplies 101-7003-60420 86.75 LOWE'S HOME IMPROVEMENT… 210152 12/07/22 - GLOVES Operating Supplies 101-7003-60420 29.95 LOWE'S HOME IMPROVEMENT… 210152 12/01/22 - EXTENSION POLE & WASH BRU… Operating Supplies 101-7003-60420 43.23 LOWE'S HOME IMPROVEMENT… 210152 11/29/22 - TRASH BAGS & GRAB REACHIN… Operating Supplies 101-7003-60420 95.96 LOWE'S HOME IMPROVEMENT… 210152 12/12/22 - MATERIALS Operating Supplies 101-7003-60420 60.84 LOWE'S HOME IMPROVEMENT… 210152 01/24/23 - GLOVES Operating Supplies 101-7003-60420 57.81 LOWE'S HOME IMPROVEMENT… 210152 01/17/23 - HARDWARE Operating Supplies 101-7003-60420 41.30 LOWE'S HOME IMPROVEMENT… 210152 01/06/23 - RETURN OF GLOVES Operating Supplies 101-7003-60420 -20.65 LOWE'S HOME IMPROVEMENT… 210152 01/06/23 - GLOVES Operating Supplies 101-7003-60420 34.06 LOWE'S HOME IMPROVEMENT… 210152 01/04/23 - SCREWDRIVERS Tools/Equipment 101-7003-60432 11.33 LOWE'S HOME IMPROVEMENT… 210152 01/03/23 - DRIVE SET & BREAKER BAR Tools/Equipment 101-7003-60432 57.82 LOWE'S HOME IMPROVEMENT… 210152 1/9/23 - TOOLS Tools/Equipment 101-7003-60432 260.16 LOWE'S HOME IMPROVEMENT… 210152 12/12/22 - TOOLS Tools/Equipment 101-7003-60432 83.62 LOWE'S HOME IMPROVEMENT… 210152 01/09/23 - PAINT SPRAY TIPS PIPE WREN… Tools/Equipment 101-7003-60432 144.56 OCEAN SPRINGS TECH INC 210158 1/23/23 - FB POOL HEATER REPAOR Fritz Burns Pool Maintenance 101-3005-60184 1,600.00 OCEAN SPRINGS TECH INC 210158 1/20/23 - FB POOL HEATER SERVICE CALL Fritz Burns Pool Maintenance 101-3005-60184 185.25 OCEAN SPRINGS TECH INC 210158 02/2023 - FB POOL CAT 5000 COMPUTER… Fritz Burns Pool Maintenance 101-3005-60184 240.00 OCEAN SPRINGS TECH INC 210158 02/2023 - FB POOL MONTHLY MAINTENA… Fritz Burns Pool Maintenance 101-3005-60184 5,460.00 TRADER JOES COMPANY C/O … 210171 1/31/23 - REFUND HAZARDOUS WASTE FE… NPDES Inspections 101-0000-43638 107.00 RICE CONSTRUCTION 210161 1/24/23 - REFUND CONTRCTOR FEE Over Payments, AR Policy 101-0000-20330 36.00 CALEO BAY ORTHODONTICS 210133 1/24/23 - REFUND BUSINESS LICENSE FEE … Over Payments, AR Policy 101-0000-20330 60.80 ROGERS, R. EDWARD 210164 1/31/23 REFUND HOME OCCUPATION FEE… Over Payments, AR Policy 101-0000-20330 105.00 09-AU ENERGY, LLC 210122 2/6/23 - REFUND BUSINESS LICENSE FEE L… Over Payments, AR Policy 101-0000-20330 43.00 54 Click Here to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount EXECUTIVE LANDSCAPE INC 210143 2/2/23 - REFUND BUSINESS LICENSE FEE L… Over Payments, AR Policy 101-0000-20330 50.00 ALARM MONITORING SERVICE… 210124 02/06/23 - BUSINESS LICENSE REFUND LIC… Over Payments, AR Policy 101-0000-20330 150.00 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Sheriff Patrol 101-2001-60161 701,936.77 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Police Overtime 101-2001-60162 25,633.30 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Target Team 101-2001-60163 111,950.50 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Community Services Officer 101-2001-60164 53,275.16 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Gang Task Force 101-2001-60166 16,132.80 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Narcotics Task Force 101-2001-60167 16,132.80 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Motor Officer 101-2001-60169 130,638.30 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Dedicated Sargeants 101-2001-60170 43,664.00 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Dedicated Lieutenant 101-2001-60171 25,091.20 RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE Sheriff - Mileage 101-2001-60172 24,576.37 Fund 101 - GENERAL FUND Total: 1,306,910.94
Fund: 201 - GAS TAX FUND
UNDERGROUND SERVICE ALERT 210174 2/1/23 - DIG ALERT SERVICES Materials/Supplies 201-7003-60431 59.00 BRAD'S AIRLESS REPAIR 210131 1/19/23 - STREET LINE STRIPER REPAIR Paint/Legends 201-7003-60433 571.89 IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 705.48 Fund 201 - GAS TAX FUND Total: 1,336.37
Fund: 202 - LIBRARY & MUSEUM FUND
FRONTIER COMMUNICATIONS… 210146 01/13-2/12/23 - MUSEUM PHONE Telephone - Utilities 202-3006-61300 125.14 Fund 202 - LIBRARY & MUSEUM FUND Total: 125.14
Fund: 212 - SLESA (COPS) FUND
RIVERSIDE COUNTY SHERIFF D… 210162 11/17-12/14/22 - BP #6 POLICE SERVICE COPS Burglary/Theft Preventi… 212-0000-60179 14,943.43 Fund 212 - SLESA (COPS) FUND Total: 14,943.43
Fund: 215 - LIGHTING & LANDSCAPING FUND
SPARKLETTS 210166 12/28/22 & 1/11/23 - DRINKING WATER Operating Supplies 215-7004-60420 173.24 MACIAS NURSERY, INC. 210154 1/18/23 - PLANTS Materials/Supplies 215-7004-60431 3,969.38 MACIAS NURSERY, INC. 210154 1/30/23 - PLANTS Materials/Supplies 215-7004-60431 4,000.50 MACIAS NURSERY, INC. 210154 1/30/23 - CREDIT FOR PLANTS Materials/Supplies 215-7004-60431 -543.75 LOWE'S HOME IMPROVEMENT… 210152 12/08/22 - SUPPLIES FOR GRAFFITI REMO… Supplies-Graffiti and Vandalism 215-7004-60423 13.40 LOWE'S HOME IMPROVEMENT… 210152 1/19/23 - PAINT ROLLER COVER Materials/Supplies 215-7004-60431 30.42 LOWE'S HOME IMPROVEMENT… 210152 12/14/22 - CORD PROTECT & OUTDOOR … Materials/Supplies 215-7004-60431 32.67 LOWE'S HOME IMPROVEMENT… 210152 01/05/23 - SPRAY PAINT & SANDPAPER Materials/Supplies 215-7004-60431 22.17 LOWE'S HOME IMPROVEMENT… 210152 12/09/22 - POWER TOOLS Tools/Equipment 215-7004-60432 822.37 LOWE'S HOME IMPROVEMENT… 210152 12/08/22 - 12 FT STEP LADDER Tools/Equipment 215-7004-60432 319.24 LOWE'S HOME IMPROVEMENT… 210152 12/07/22 - SMALL TOOLS Tools/Equipment 215-7004-60432 39.69 LOWE'S HOME IMPROVEMENT… 210152 12/04/22 - CONCRETE BROOM & MASON… Tools/Equipment 215-7004-60432 30.75 IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 5,539.97 IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 1,493.58 IMPERIAL IRRIGATION DIST 210148 02/03/23 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 761.65 IMPERIAL IRRIGATION DIST 210148 02/03/23 - ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 535.10 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 17,240.38 Fund: 221 - AB 939 - CALRECYCLE FUND
THE ECOHERO SHOW LLC 210168 1/26-1/27/23 EDUCATION RECYCLING SC… AB 939 Recycling Solutions 221-0000-60127 600.00 ALPHA MEDIA LLC 210125 01/2023 - RECYCLE RADIO ADS 93.7 KCLB AB 939 Recycling Solutions 221-0000-60127 1,499.04 ALPHA MEDIA LLC 210125 01/2023 - RECYCLE RADIO ADS MIX 100.5 AB 939 Recycling Solutions 221-0000-60127 1,500.48 Fund 221 - AB 939 - CALRECYCLE FUND Total: 3,599.52
Fund: 235 - SO COAST AIR QUALITY FUND
IMPERIAL IRRIGATION DIST 210148 2/1/23 - ELECTRICITY SERVICE Electricity - Utilities 235-0000-61101 1,232.17 Fund 235 - SO COAST AIR QUALITY FUND Total: 1,232.17
Fund: 241 - HOUSING AUTHORITY
CAHA, BECKY 210132 01/2023 - HOUSING CONSULTANT SERVIC… Professional Services 241-9101-60103 5,375.00 OCEAN SPRINGS TECH INC 210158 2/7/23 DUNE PALMS MOBILE HOME PARK… Building/Site Improvements 241-9104-72110 34,900.00 Fund 241 - HOUSING AUTHORITY Total: 40,275.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
XPRESS GRAPHICS 210179 1/12/23 - DUNE PALMS BRIDGE PROJECT … Construction 401-0000-60188 7,982.28 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 7,982.28 55 Click Here to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 501 - FACILITY & FLEET REPLACEMENT
H&G HOME IMPROVEMENTS I… 210147 02/02/23 - WELLNESS CENTER ROOF REPA… City Bldg Repl/Repair 501-0000-71103 4,580.00 DUNN-EDWARDS CORPORATI… 210141 01/27/23 - PAINT FOR CH PARKING STRUC… City Bldg Repl/Repair 501-0000-71103 1,424.95 S&D CARWASH MANAGEMENT… 210165 01/2023 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenance 501-0000-60676 759.62 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 6,764.57 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS … 210136 1/20-02/19/23 - WC CABLE (1909) Cable/Internet - Utilities 502-0000-61400 10.53 TPX COMMUNICATIONS 210170 1/23-2/22/23 - PHONE LINE SVC Telephone - Utilities 502-0000-61300 2,983.44 TRITON TECHNOLOGY SOLUTI… 210173 11/15/22 - CREDIT POWER PACK & CONT… Machinery & Equipment 502-0000-80100 -5,662.61 TRITON TECHNOLOGY SOLUTI… 210173 11/28/22 - CHAMBER AV EQUIPMENT UP… Machinery & Equipment 502-0000-80100 3,346.23 TRITON TECHNOLOGY SOLUTI… 210173 11/28/22 - CHAMBER AV EQUIPMENT UP… Machinery & Equipment 502-0000-80100 2,316.38 TRITON TECHNOLOGY SOLUTI… 210173 12/7/22 - CREDIT FOR DISTRIBUTION AMP… Machinery & Equipment 502-0000-80100 -1,496.40 TRITON TECHNOLOGY SOLUTI… 210173 12/28/22 - CREDIT LCD LASER PROJECTOR Machinery & Equipment 502-0000-80100 -15,178.24 TRITON TECHNOLOGY SOLUTI… 210173 1/31/23 - CHAMBER AV EQUIPMENT UPG… Machinery & Equipment 502-0000-80100 12,422.68 TRITON TECHNOLOGY SOLUTI… 210173 11/28/22 - CHAMBER AV EQUIPMENT UP… Machinery & Equipment 502-0000-80100 4,300.00 TRITON TECHNOLOGY SOLUTI… 210173 1/31/23 - CHAMBER AV EQUIPMENT UPG… Machinery & Equipment 502-0000-80100 1,500.00 TRITON TECHNOLOGY SOLUTI… 210173 1/31/23 - CHAMBER AV EQUIPMENT UPG… Machinery & Equipment 502-0000-80100 688.18 TRITON TECHNOLOGY SOLUTI… 210173 1/31/23 - CHAMBER AV EQUIPMENT UPG… Machinery & Equipment 502-0000-80100 389.80 TRITON TECHNOLOGY SOLUTI… 210173 1/31/23 - CHAMBER AV EQUIPMENT UPG… Machinery & Equipment 502-0000-80100 1,700.00 TRITON TECHNOLOGY SOLUTI… 210173 1/31/23 - CHAMBER AV EQUIPMENT UPG… Machinery & Equipment 502-0000-80100 4,650.00 TRITON TECHNOLOGY SOLUTI… 210173 1/31/23 - CHAMBER AV EQUIPMENT UPG… Machinery & Equipment 502-0000-80100 560.11 TRITON TECHNOLOGY SOLUTI… 210173 1/31/23 - CHAMBER AV EQUIPMENT UPG… Machinery & Equipment 502-0000-80100 920.00 TRITON TECHNOLOGY SOLUTI… 210173 01/31/23 - CHAMBER AV SYSTEM MAINT … Maintenance Agreements 502-0000-60300 2,365.00 Fund 502 - INFORMATION TECHNOLOGY Total: 15,815.10
Fund: 601 - SILVERROCK RESORT
LOWE'S HOME IMPROVEMENT… 210152 12/28/22 - CIRCUIT BREAKER FOR SRR Repair & Maintenance 601-0000-60660 42.35 JOHNSTONE SUPPLY 210150 1/23/23 - HVAC PARTS FOR SRR Repair & Maintenance 601-0000-60660 23.68 Fund 601 - SILVERROCK RESORT Total: 66.03
Grand Total: 1,416,290.93
56 Click Here to Return to Agenda
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,306,910.94
201 - GAS TAX FUND 1,336.37
202 - LIBRARY & MUSEUM FUND 125.14
212 - SLESA (COPS) FUND 14,943.43
215 - LIGHTING & LANDSCAPING FUND 17,240.38
221 - AB 939 - CALRECYCLE FUND 3,599.52
235 - SO COAST AIR QUALITY FUND 1,232.17
241 - HOUSING AUTHORITY 40,275.00
401 - CAPITAL IMPROVEMENT PROGRAMS 7,982.28
501 - FACILITY & FLEET REPLACEMENT 6,764.57
502 - INFORMATION TECHNOLOGY 15,815.10
601 - SILVERROCK RESORT 66.03
Grand Total: 1,416,290.93
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 4,375.00
101-0000-20330 Over Payments, AR Policy 444.80
101-0000-20981 United Way Deductions 74.00
101-0000-43638 NPDES Inspections 107.00
101-1004-50252 Annual Wellness Dollar Re… 200.00
101-1004-60104 Consultants/Employee Se… 110.00
101-1004-60129 Recruiting/Pre-Employme… 60.00
101-1006-60410 Printing 18.57
101-1007-60470 Postage 38.50
101-2001-60109 LQ Police Volunteers 19.25
101-2001-60161 Sheriff Patrol 701,936.77
101-2001-60162 Police Overtime 25,633.30
101-2001-60163 Target Team 111,950.50
101-2001-60164 Community Services Offic… 53,275.16
101-2001-60166 Gang Task Force 16,132.80
101-2001-60167 Narcotics Task Force 16,132.80
101-2001-60169 Motor Officer 130,638.30
101-2001-60170 Dedicated Sargeants 43,664.00
101-2001-60171 Dedicated Lieutenant 25,091.20
101-2001-60172 Sheriff - Mileage 24,576.37
101-2001-60174 Blood/Alcohol Testing 4,053.73
101-2001-60193 Sexual Assault Exam Fees 800.00
101-2001-71031 Vehicles 6,519.11
101-2002-60125 Temporary Agency Servic… 2,636.52
101-2002-61101 Electricity - Utilities 1,140.40
101-2002-61300 Telephone - Utilities 2,881.34
101-2002-61304 Mobile/Cell Phones/Satell… 1,134.00
101-2002-61400 Cable/Internet - Utilities 317.61
101-3002-60420 Operating Supplies 199.33
101-3003-60149 Community Experiences 10,000.00
101-3005-60184 Fritz Burns Pool Maintena… 7,485.25
101-3005-60431 Materials/Supplies 8,497.07
101-3005-60432 Tools/Equipment 400.20
101-3005-60691 Maintenance/Services 8,100.00
101-3005-61102 Electric - Monticello Park -… 13.56
101-3005-61103 Electric - Civic Center Park… 2,595.77
101-3005-61105 Electric - Fritz Burns Park -… 339.79
101-3005-61108 Electric - Colonel Paige - U… 421.64
101-3005-61109 Electric - Community Park … 10,309.54
101-3005-61110 Electric - Adams Park - Util… 43.57
101-3005-61114 Electric - Desert Pride - Uti… 13.10
101-3007-60137 Community Engagement 3,125.00
101-3008-60115 Janitorial 1,030.00
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Demand Register Packet: APPKT03380 - 02/10/2023 JB
2/14/2023 11:29:09 AM Page 6 of 6
Account Summary
Account Number Account Name Expense Amount
101-3008-60431 Materials/Supplies 1,265.60
101-3008-60667 HVAC 1,593.79
101-3008-61101 Electricity - Utilities 11,880.08
101-6001-60351 Membership Dues 125.00
101-6002-60125 Temporary Agency Servic… 2,168.64
101-6004-60103 Professional Services 594.00
101-6004-60197 Animal Shelter Contract S… 25,111.26
101-6004-60400 Office Supplies 18.56
101-6006-60125 Temporary Agency Servic… 4,065.04
101-7002-60104 Consultants 3,500.00
101-7003-60420 Operating Supplies 742.84
101-7003-60432 Tools/Equipment 861.28
101-7006-60144 Contract Traffic Engineer 28,450.00
201-7003-60431 Materials/Supplies 59.00
201-7003-60433 Paint/Legends 571.89
201-7003-61101 Electricity - Utilities 705.48
202-3006-61300 Telephone - Utilities 125.14
212-0000-60179 COPS Burglary/Theft Prev… 14,943.43
215-7004-60420 Operating Supplies 173.24
215-7004-60423 Supplies-Graffiti and Van… 13.40
215-7004-60431 Materials/Supplies 7,511.39
215-7004-60432 Tools/Equipment 1,212.05
215-7004-61116 Electric - Utilities 6,301.62
215-7004-61117 Electric - Medians - Utiliti… 2,028.68
221-0000-60127 AB 939 Recycling Solutions 3,599.52
235-0000-61101 Electricity - Utilities 1,232.17
241-9101-60103 Professional Services 5,375.00
241-9104-72110 Building/Site Improvemen… 34,900.00
401-0000-60188 Construction 7,982.28
501-0000-60676 Vehicle Repair & Mainte… 759.62
501-0000-71103 City Bldg Repl/Repair 6,004.95
502-0000-60300 Maintenance Agreements 2,365.00
502-0000-61300 Telephone - Utilities 2,983.44
502-0000-61400 Cable/Internet - Utilities 10.53
502-0000-80100 Machinery & Equipment 10,456.13
601-0000-60660 Repair & Maintenance 66.03
Grand Total: 1,416,290.93
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,395,459.02
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 7,982.28 201804E Landscape & Lighting Median Island … Landscape & Lighting Median Island Improvements 3,425.63 202216E General PW Maint - Desert Concepts General PW Maintenance - Desert Concepts 8,100.00 CORONANR Corona Non Reimbursable Corona Virus Emergency Response 730.00 STVRE Short Term Vacation Rental Expense Short Term Vacation Rental Tracking 594.00 Grand Total: 1,416,290.93
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 58 Click Here to Return to Agenda
City of La Quinta
Bank Transactions 1/30/2023 – 2/10/2023
Wire Transaction
Listed below are the wire transfers from 1/30/2023– 2/10/2023.

Wire Transfers:
02/03/2023 - WIRE TRANSFER - LQCEA $477.00
02/03/2023 - WIRE TRANSFER - MISSION SQUARE $6,109.66
02/06/2023 - WIRE TRANSFER - CALPERS $522.64
02/06/2023 - WIRE TRANSFER - CALPERS $5,013.67
02/06/2023 - WIRE TRANSFER - CALPERS $14,327.63
02/06/2023 - WIRE TRANSFER - CALPERS $26,156.94
02/06/2023 - WIRE TRANSFER - STEWART TITLE OF CALIFORNIA $50,000.00 02/06/2023 - WIRE TRANSFER - STEWART TITLE OF CALIFORNIA $10,000.00 02/07/2023 - WIRE TRANSFER - LANDMARK $245,184.70
02/08/2023 - WIRE TRANSFER - AMERITAS $134.94
02/08/2023 - WIRE TRANSFER - CALPERS $132,744.99
02/09/2023 - WIRE TRANSFER - AMERITAS $622.44
02/09/2023 - WIRE TRANSFER - AMERITAS $1,985.97
02/09/2023 - WIRE TRANSFER - AMERITAS $12,911.10
TOTAL WIRE TRANSFERS OUT $506,191.68
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2022

RECOMMENDATION
Receive and file revenue and expenditure report dated December 31, 2022.

EXECUTIVE SUMMARY
• Report summarizes the City’s year-to-date (YTD) revenues and period expenditures for December 2022 (Attachment 1).
• Reports are also reviewed by the Financial Advisory Commission.

FISCAL IMPACT – None

BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports:

Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2022 for fiscal year 2022/23.

Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year, including carryovers from the prior fiscal year.

Period Activity – represents actual revenues received and expenditures outlaid in the reporting month.

Fiscal Activity – represents actual revenues received and expenditures outlaid YTD.

Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount.

Percent Used – represents the percentage activity as compared to budget YTD.

CONSENT CALENDAR ITEM NO. 9
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The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve.

The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings.

Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Claudia Martinez, Finance Director
Attachment : 1. Revenue and Expenditure Report for December 31, 2022

MTD YTD
Percent of
Budget YTD
Percent of
Budget
General Fund (GF) $7,156,521 $19,909,227 29.14% $20,350,321 34.61% All Funds $9,408,695 $33,907,681 19.06% $31,740,953 22.34%

MTD YTD
Percent of
Budget YTD
Percent of
Budget
General Fund $4,069,174 $17,453,167 17.45% $14,306,236 20.49% Payroll (GF) $1,005,507 $6,855,961 49.68% $5,188,711 45.80% All Funds $6,201,897 $44,565,946 21.00% $38,682,149 24.31% December 2022 Revenues
December 2022 Expenditures Comparison to LY
Comparison to LY
General Fund Non-General Fund
Property Tax $ 2,278,889 Technology Support Internal Service Fund(1) $ 556,677 Measure G Sales Tax $ 1,455,913 Facility & Fleet Internal Service Fund(1) $ 416,000 Transient Occupancy (Hotel) Tax $ 1,436,154 Insurance Internal Service Fund (1) $ 255,000 Sales Tax $ 1,228,968 Developer Impact Fees- Transportation $ 200,727 Fire Service Credit $ 169,372 County Sales Tax (Measure A) $ 178,016 General Fund Non-General Fund
Sheriff Contract (October) $ 1,268,201 Capital Improvement Program - Construction(3) $ 596,340 Liability Insurance & Claims(2) $ 132,250 SilverRock Maintenance $ 208,239 Park Equipment Maintenance(2) $ 112,500 Facility & Fleet Maintenance $ 140,475 Community Experiences $ 82,625 Capital Improvement Program - Prof. Services(4) $ 85,945 Contract Legal Services $ 66,608 Information Technology Management Services $ 82,359 Top Five Revenue/Income Sources for December
Top Five Expenditures/Outlays for December
(1)Internal Service Funds are used to account for activities involved in rendering services to departments within the City; quarterly journal entries move revenue into these funds. (2)These charges in the General Fund represent quarterly contributions to the Internal Service Funds. (3)CIP Construction: Dune Palms Bridge and Jefferson/Avenue 53 roundabout (4)CIP Professional Services: Consulting expenses associated with multiple ongoing capital improvement projects. 62 Click Here to Return to Agenda
For Fiscal: 2022/23 Period Ending: 12/31/2022

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Revenue Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 68,321,100 68,321,100 7,156,521 19,909,227 -48,411,873 29.14% 105 - DISASTER RECOVERY FUND 5,003,505 5,003,505 0 4,990,403 -13,102 99.74% 201 - GAS TAX FUND 2,691,011 2,691,011 148,080 707,661 -1,983,350 26.30% 202 - LIBRARY & MUSEUM FUND 2,867,000 2,867,000 394 -4,180 -2,871,180 0.15% 203 - PUBLIC SAFETY FUND (MEASURE G) 2,000 2,000 0 -157 -2,157 7.83% 210 - FEDERAL ASSISTANCE FUND 156,000 156,000 0 169,545 13,545 108.68% 212 - SLESA (COPS) FUND 101,000 101,000 8,333 90,032 -10,968 89.14% 215 - LIGHTING & LANDSCAPING FUND 2,483,300 2,483,300 0 28,681 -2,454,619 1.15% 220 - QUIMBY FUND 25,000 25,000 0 0 -25,000 0.00%
221 - AB 939 - CALRECYCLE FUND 64,000 64,000 3,568 17,357 -46,643 27.12% 223 - MEASURE A FUND 1,875,000 1,875,000 178,016 493,422 -1,381,578 26.32% 225 - INFRASTRUCTURE FUND 0 0 0 -12 -12 0.00%
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,100 12,100 0 0 -12,100 0.00% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000 5,000 0 4,896 -104 97.92% 230 - CASp FUND, AB 1379 20,200 20,200 1,605 9,364 -10,836 46.36% 231 - SUCCESSOR AGCY PA 1 RORF 0 0 0 4,597 4,597 0.00%
235 - SO COAST AIR QUALITY FUND 54,400 54,400 12,708 12,681 -41,720 23.31% 237 - SUCCESSOR AGCY PA 1 ADMIN 0 0 0 -116 -116 0.00%
241 - HOUSING AUTHORITY 1,451,500 1,451,500 0 547,386 -904,114 37.71% 243 - RDA LOW-MOD HOUSING FUND 20,000 20,000 0 -2,155 -22,155 10.77% 247 - ECONOMIC DEVELOPMENT FUND 15,000 15,000 6,006 20,966 5,966 139.78% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 25,000 25,000 0 7,429 -17,571 29.71% 250 - TRANSPORTATION DIF FUND 1,020,000 1,020,000 200,727 729,962 -290,038 71.56% 251 - PARKS & REC DIF FUND 501,000 501,000 106,158 378,883 -122,117 75.63% 252 - CIVIC CENTER DIF FUND 301,000 301,000 62,270 222,296 -78,704 73.85% 253 - LIBRARY DEVELOPMENT DIF 75,000 75,000 20,011 71,503 -3,497 95.34% 254 - COMMUNITY & CULTURAL CENTERS DIF 152,000 152,000 48,188 171,779 19,779 113.01% 255 - STREET FACILITY DIF FUND 10,000 10,000 0 -48 -10,048 0.48% 256 - PARK FACILITY DIF FUND 0 0 0 -4 -4 0.00%
257 - FIRE PROTECTION DIF 101,000 101,000 18,683 66,622 -34,378 65.96% 259 - MAINTENANCE FACILITIES DIF FUND 75,500 75,500 15,699 56,869 -18,631 75.32% 270 - ART IN PUBLIC PLACES FUND 153,000 153,000 17,496 33,883 -119,117 22.15% 275 - LQ PUBLIC SAFETY OFFICER 2,200 2,200 0 -32 -2,232 1.45% 299 - INTEREST ALLOCATION FUND 0 0 0 1,276,916 1,276,916 0.00% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,100 1,100 0 0 -1,100 0.00% 401 - CAPITAL IMPROVEMENT PROGRAMS 13,136,811 79,798,757 60,462 139,255 -79,659,502 0.17% 405 - SA PA 1 CAPITAL IMPRV FUND 1,000 1,000 0 -4 -1,004 0.38% 501 - FACILITY & FLEET REPLACEMENT 1,685,000 1,685,000 416,480 830,256 -854,744 49.27% 502 - INFORMATION TECHNOLOGY 2,256,708 2,256,708 559,789 1,126,961 -1,129,747 49.94% 503 - PARK EQUIP & FACILITY FUND 470,000 470,000 112,500 222,615 -247,385 47.36% 504 - INSURANCE FUND 1,020,400 1,020,400 255,000 509,727 -510,673 49.95% 601 - SILVERROCK RESORT 4,865,453 4,865,453 0 1,103,825 -3,761,628 22.69% 602 - SILVERROCK GOLF RESERVE 79,000 79,000 0 -344 -79,344 0.44% 760 - SUPPLEMENTAL PENSION PLAN 5,500 5,500 0 -54 -5,554 0.98% 761 - CERBT OPEB TRUST 10,000 10,000 0 -131,500 -141,500 1,315.00% 762 - PARS PENSION TRUST 100,000 100,000 0 91,286 -8,714 91.29% Report Total: 111,213,788 177,875,734 9,408,695 33,907,681 -143,968,054 19.06% ATTACHMENT 1
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report published annually is the best resource for all final audited numbers. 63 Click Here to Return to Agenda
For Fiscal: 2022/23 Period Ending: 12/31/2022

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Expenditure Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 64,651,274 99,999,036 4,069,174 17,453,167 82,545,868 17.45% 201 - GAS TAX FUND 2,687,351 3,703,799 222,713 618,488 3,085,311 16.70% 202 - LIBRARY & MUSEUM FUND 1,909,146 4,725,851 56,762 217,001 4,508,851 4.59% 210 - FEDERAL ASSISTANCE FUND 152,600 339,977 1,785 1,785 338,192 0.53% 212 - SLESA (COPS) FUND 100,000 100,000 4,259 16,429 83,571 16.43% 215 - LIGHTING & LANDSCAPING FUND 2,465,376 2,465,376 222,357 961,979 1,503,397 39.02% 220 - QUIMBY FUND 0 466,967 0 0 466,967 0.00%
221 - AB 939 - CALRECYCLE FUND 150,000 150,000 10,463 70,690 79,310 47.13% 223 - MEASURE A FUND 3,882,000 5,843,145 0 33,703 5,809,442 0.58% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,000 12,000 0 9,750 2,250 81.25% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000 5,000 0 4,312 688 86.25% 230 - CASp FUND, AB 1379 5,500 5,500 0 0 5,500 0.00%
231 - SUCCESSOR AGCY PA 1 RORF 0 0 0 14,973,153 -14,973,153 0.00% 235 - SO COAST AIR QUALITY FUND 46,500 46,500 1,179 4,302 42,198 9.25% 237 - SUCCESSOR AGCY PA 1 ADMIN 0 0 0 1,600 -1,600 0.00% 241 - HOUSING AUTHORITY 1,712,670 1,712,670 74,533 579,631 1,133,040 33.84% 243 - RDA LOW-MOD HOUSING FUND 250,000 250,000 0 255,000 -5,000 102.00% 244 - HOUSING GRANTS (Multiple) 0 0 0 97,052 -97,052 0.00% 247 - ECONOMIC DEVELOPMENT FUND 21,500 21,500 0 1,000 20,500 4.65% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 20,000 20,000 885 12,290 7,710 61.45% 250 - TRANSPORTATION DIF FUND 500,000 1,916,757 0 400,000 1,516,757 20.87% 251 - PARKS & REC DIF FUND 500,000 500,000 0 0 500,000 0.00% 252 - CIVIC CENTER DIF FUND 250,000 250,000 0 0 250,000 0.00% 253 - LIBRARY DEVELOPMENT DIF 15,000 15,000 0 0 15,000 0.00% 254 - COMMUNITY & CULTURAL CENTERS DIF 0 125,000 0 0 125,000 0.00% 270 - ART IN PUBLIC PLACES FUND 177,000 389,465 15,527 41,358 348,107 10.62% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,100 1,100 0 0 1,100 0.00% 401 - CAPITAL IMPROVEMENT PROGRAMS 13,136,811 78,738,632 748,464 3,833,005 74,905,627 4.87% 501 - FACILITY & FLEET REPLACEMENT 1,608,750 1,740,714 149,492 781,614 959,100 44.90% 502 - INFORMATION TECHNOLOGY 2,258,054 2,258,054 140,802 845,733 1,412,321 37.45% 503 - PARK EQUIP & FACILITY FUND 545,000 545,000 3,564 82,766 462,234 15.19% 504 - INSURANCE FUND 984,100 984,100 0 892,633 91,467 90.71% 601 - SILVERROCK RESORT 4,782,135 4,782,135 479,938 2,341,853 2,440,283 48.97% 760 - SUPPLEMENTAL PENSION PLAN 12,850 12,850 0 12,833 17 99.87% 761 - CERBT OPEB TRUST 1,500 1,500 0 390 1,110 25.98%
762 - PARS PENSION TRUST 55,000 55,000 0 22,430 32,570 40.78% Report Total: 102,898,217 212,182,628 6,201,897 44,565,946 167,616,681 21.00% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report published annually is the best resource for all final audited numbers. 64 Click Here to Return to Agenda
Fund # Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund. 105 Disaster Recovery Fund
Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures.
202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities. Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources. 220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements.
221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County.
225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution
226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA). 235 SO Coast Air Quality Fund (AB2766, PM10) Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766. 237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing.

Accounts for RDA loan repayments (20% for Housing) and housing programs,. 244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development.
247 Economic Development Fund Proceeds from sale of City-owned land and transfers from General Fund for future economic development.
249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty.
299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements. This bond was fully paid in October 2018. 401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants.

Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account) For all pension-related benefits and unfunded liabilities.

Fund Descriptions

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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE THE CITY’S GENERAL

FUND BALANCE AND RESERVES POLICY

RECOMMENDATION
Adopt a resolution to approve the City’s General Fund Balance and Reserves Policy.

EXECUTIVE SUMMARY
• Council adopted a General Fund Balance and Reserves Policy (Policy) (Attachment 1) in 2018 which calls for periodic review. • A subcommittee (Subcommittee) of the Financial Advisory Commission (FAC) was established to work with staff to update the Reserve Policy Analysis Report (Report) (Attachment 2) and recommend edits to the Policy. • The Report and draft Policy were presented to the FAC on December 14, 2022, as a Study Session, and on February 2, 2023, as a Business Session. The draft Policy incorporates the recommendations of the Subcommittee, which was approved by the FAC to be presented for Council consideration.

FISCAL IMPACT – None.

BACKGROUND
During the 2017/18 budget process, Council requested an analysis of the City’s reserves, and in May 2018 the Policy was adopted. As the Policy requires periodic updates, in October 2022 two members of the FAC were appointed to a Subcommittee tasked with updating the Report and recommending Policy revisions as needed. Along with Finance staff, an in-depth analysis was conducted, that included review of:
• Current reserve policy and funding;
• Reserve categories;
• Best practices recommended by accounting standards boards; • Revenues, expenditure volatility, other funds dependency on the General Fund, growth projections, and unfunded capital projects; • Risk mitigation - including a review of insurance policies; and • City infrastructure and vulnerability to extreme events.

BUSINESS SESSION ITEM NO. 1
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As a result of multiple meetings, the final Report has been written and the recommendations for revisions have been incorporated into the draft Policy. No changes were made to the categories of the reserves, however based on the findings, the funding targets are recommended to be changed as follows:
• Utilize a percentage of the then-current revenue budget to determine the cash flow reserve target, or a minimum of $5 million;
• Increase the Natural Disaster Emergency Reserves target by $5 million for a total of $15 million;
• Increase the Economic Downturn Reserves target by $2 million to $13 million; • Increase the Capital Improvement Reserves target by $2 million to $12 million; • Utilize a portion of the Pension Trust to pay down pension liability and change target to reflect the then-current amount of unfunded liability as reported annually by the CalPERS actuarial reports, or a minimum of $5 million; and • Utilize a portion of the Unassigned Reserves to pay down pension liability and change target to reflect the then-current equivalent amount of two months of operating budget, or a minimum of $8 million.

Funding targets and the calculations thereof, for cash flow, pension, and unassigned reserves were deliberately set with flexibility in mind. The policy is written in such a way that gives Council a better ability to fund categories to targets that reflect the prevailing economic and fiscal conditions at the time of each annual review. The City’s reserves are reviewed annually during presentation of the mid-year budget report and any allocation of funds to the new targets requires Council approval.

ALTERNATIVES
Council may approve as presented, incorporate changes, or request further review.

Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Claudia Martinez, Finance Director
Attachments: 1. Red-lined Policy

2. Reserve Policy Analysis Report
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RESOLUTION NO. 2023 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA QUINTA APPROVING AND ADOPTING THE

GENERAL FUND BALANCE AND RESERVES POLICY
WHEREAS, the general purpose of the General Fund Balance and Reserves Policy is to provide the objectives and guidelines for the administration of the General Fund balance of the City of La Quinta (City); and
WHEREAS, the Government Finance Officers Association (GFOA), a leading financial organization which provides best practice guidance to governmental organizations in the United States and Canada, recommends a Reserves policy be in place; and
WHEREAS, a comprehensive study as outlined by GFOA was undertaken by City staff and members of the Financial Advisory Commission to analyze risks and financial drivers to establish reserve level targets; and WHEREAS, the Reserves Policy Analysis Report and subsequent Reserves Policy was formally recognized by the GFOA and awarded the Exceptionally WellImplemented GFOA Best Practice recognition; and WHEREAS, the Reserves policy provides multiple benefits to the City, including but not limited to planning for contingencies, ensuring cash availability, and maintaining good standing with credit agencies; and
WHEREAS, the Reserves policy establishes reserve categories, target amounts and conditions for utilization of reserves; and
WHEREAS, a Reserves policy reflects fiscal responsibility and the prudent values of the City.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta to adopt the General Fund Balance and Reserves Policy enclosed as “Exhibit A,” and incorporated herewith by this reference.

PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 21st day of February, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
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General Fund Balance and Reserves Policy
Adopted: February 21, 2023

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________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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General Fund Balance and Reserves Policy
Adopted: February 21, 2023

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EXHIBIT A
City of La Quinta General Fund Balance and Reserves Policy Purpose. This is the General Fund Balance and Reserves Policy (Policy) of the City of La Quinta (City); it defines the City’s fund balance and reserve categories, identifies the need for reserves, and outlines the importance of maintaining the integrity of uses and funding amounts. The Policy also guides the City Council and staff when planning for contingencies, supports the City’s credit rating, and ensures cash availability.

Scope. This Policy applies to the City’s General Fund; all Committed, Assigned, and Unassigned funds available as reported annually on the balance sheet in the City’s Annual Comprehensive Financial Report (ACFR).

General Policy. The Policy of the City is to maintain Reserves at an adequate level to address the community’s needs through all contingencies. This Policy aligns with the organization’s values of fiscal responsibility, maintaining a safe community, fostering a thriving economy, continuous transparency and accountability, and enhancing our Citizen’s quality of life. The City’s budgetary guiding principles state that one-time revenues should not be utilized for on-going expenditures; instead, they should be deposited into reserves or appropriated for one-time expenditures.

Additionally, allocations for capital improvements, equipment replacement, and infrastructure investment should be part of the annual budget process through appropriations to Internal Service Funds.

Definitions. The Government Accounting Standards Board (GASB) Statement No. 54 defines fund balance as follows:

Nonspendable Fund Balance: The nonspendable fund balance classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact.

The criterion includes items that are not expected to be converted to cash, for example, inventories and prepaid amounts. It also includes the long-term amount of loans and notes receivable, as well as property acquired for resale. 71 Click Here to Return to Agenda
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Restricted Fund Balance: Amounts that are restricted to specific purposes should be reported as restricted fund balance. Fund balance should be reported as restricted when constraints placed on the use of resources are either externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments; or imposed by law through constitutional provisions or enabling legislation.

Committed Fund Balance: Amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the government‘s highest level of decision-making authority should be reported as committed fund balance.

Those committed amounts cannot be used for any other purpose unless the government removes or changes the specified use by taking the same type of action (for example, legislation, resolution or ordinance) it employed to previously commit those amounts. Committed fund balance also should incorporate contractual obligations to the extent that existing resources in the fund have been specifically committed for use in satisfying those contractual requirements.

Assigned Fund Balance: Amounts that are constrained by the government‘s intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. Intent should be expressed by (a) the governing body itself or (b) a body or official to which the governing body has delegated the authority to assign amounts to be used for specific purposes. The nature of the actions necessary to remove or modify an assignment is not as prescriptive as it is with regard to the committed fund balance classification.

Constraints imposed on the use of assigned amounts are more easily removed or modified than those imposed on amounts that are classified as committed.

Unassigned Fund Balance: Unassigned fund balance is the residual classification for the General Fund. This classification represents the fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund.

The General Fund should be the only fund that reports a positive unassigned fund balance amount.

City’s Reserve Categories and Targets Committed, assigned, and unassigned fund balance categories combined make up the “unrestricted” fund balance, which is the total amount that is either unconstrained or the constraints are self-imposed and can be modified by Council. As such, the following reserve categories would be classified as committed or assigned (with the exception of the pension reserves, which once placed in trust would be reported as a Restricted Reserves), and the remaining unassigned fund balance would be available for appropriation. Targets have been established for each category and will be periodically reviewed to ensure adequate levels.
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Natural Disaster Emergency Reserves: May be utilized for the preparation, recovery, and restoration of services before, during and/or after a natural disaster (such as flood, earthquake, etc.) as defined by La Quinta Municipal Code §2.20.020.

The target of $15,000,000 was determined by conducting a risk analysis of all City assets, insurance levels, and potential federal/state contributions towards disaster recovery efforts.

Economic Downturn Reserves: May be used in such instances as a declared national, state, or regional recession; loss of a major (top 10) revenue-generating business; or a natural disaster resulting in a significant decline in revenues.

These reserves may also be used if overall revenues decrease, or expenses increase, by more than 10% of the previous year’s actual revenues or expenditures.

The target of $13,000,000 was based on a long-term analysis of the revenue and expenditure flows (which included the financial impacts of the Great Recession, the loss of Redevelopment Agencies, and the COVID 19 pandemic) as well as the application of the Consumer Price Index (CPI) increases to the original base target.

Cash Flow Reserves: This reserve category is maintained to have adequate cash on hand to account for the uneven receipt of revenue. For example, property tax accounts for a large percentage of annual revenue, the bulk of which is not remitted until December and May of each year.

The target for the Cash Flow Reserves is 10% of each year’s revenue budget, or a minimum of $5,000,000.

Capital Improvement Reserves: This category will fund capital assets and infrastructure rehabilitation, improvement, and replacement.

The target of $12,000,000 is based on annual depreciation of assets as well as a CPI increase as described above.

Unfunded Pension Liability: This reserve will be maintained in an irrevocable trust and may be used to fund future pension obligations such as annual pension fund payments, unfunded pension liability payments, and/or any additional contributions to pay down the unfunded liability.

The target is the amount of the unfunded liability on the most recent CalPERS actuarial reports, or a minimum of $5,000,000, and was determined through a review of the City’s unfunded pension liability and annual contributions. 73 Click Here to Return to Agenda
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Unassigned Fund Balance. The City may retain the equivalent of two months of general fund budgeted operating expenditures, or a minimum of $8,000,000 in unassigned fund balance which could fund one-time expenditures or capital expenses at the City Council’s discretion.

Measure G Reserves. The City has a local district transactions tax of 1% known as Measure G. The City monitors Measure G activity and excess revenues over expenditures are recorded as Reserves on the City’s Balance Sheet. These funds can also be used for one-time expenditures or capital expenses at the City Council’s discretion and are subject to annual reporting and oversight by the Financial Advisory Commission (FAC).

Authority Over Reserves. At Council’s direction, reserves may be utilized for their intended purpose as defined herein. The Policy may be amended by Council resolution and requires a 4/5th approval (“supermajority”).

Building to Target and Replenishments. City Council adoption of this Policy will establish the funding targets. Going forward, the City Council shall annually review each reserve category and funding level during the mid-year budget process, once the ACFR is published and final fund balances are known. Funds will generally come from excess revenues over expenditures, one-time revenues, or specific departmental savings over budgeted expenditures, and may be allocated to each reserve category as directed by Council until the target level is reached. Once all targets are reached, funds remain in the unassigned fund balance. Likewise, upon use of any reserves, the categories will be replenished back to target in a similar manner.

Policy Review. This policy shall be reviewed every five (5) years to assess the City’s then current financial condition, risks, and the adequacy of current target levels. 74 Click Here to Return to Agenda
1 City of La Quinta General Fund Balance and Reserves Policy Formatted: Font: (Default) Arial, 12 pt
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ATTACHMENT 1
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2 I. I. Purpose. This is the General Fund Balance and Reserves Policy (Policy) of the City of La Quinta (City); it defines the City’s fund balance and reserve categories, identifies the need for reserves, and outlines the importance of maintaining the integrity of uses and funding amounts. The Policy also guides the City Council and staff when planning for contingencies, supports the City’s credit rating, and ensures cash availability.

I. This Policy aligns with the organization’s values - fiscal responsibility, maintaining a safe community, fostering a thriving economy, continuous transparency and accountability, and enhancing our Citizen’s quality of life. It also aligns with the City’s budgetary guiding principles - one-time revenues should not be utilized for on-going expenditures; instead, they should be deposited into reserves or appropriated for onetime expenditures. Additionally, allocations for capital improvements, equipment replacement, and infrastructure investment should be part of the annual budget process through appropriations to Internal Service Funds.

II. II. Scope. This policy applies to the City’s General Fund; all Committed, Assigned, and Unassigned funds available as reported annually on the balance sheet in the City’s Annual Comprehensive Financial Report (ACFR)
III. General Policy. The policy of the City is to maintain Reserves at an adequate level to address the community’s needs through all contingencies. This Policy aligns with the organization’s values -of fiscal responsibility, maintaining a safe community, fostering a thriving economy, continuous transparency and accountability, and enhancing our Citizen’s quality of life. It also aligns with tThe City’s budgetary guiding principles -state that one-time revenues should not be utilized for on-going expenditures; instead, they should be deposited into reserves or appropriated for one-time expenditures. Additionally, allocations for capital improvements, equipment replacement, and infrastructure investment should be part of the annual budget process through appropriations to Internal Service Funds.

This Policy was created after comprehensive research and analysis. The City’s 10-year financial projection model was employed to identify annual funding levels, and the Government Finance Officer Association’s (GFOA) structured assessment model was used to analyze the degree to which the City is vulnerable to specific risk factors such as extreme events, revenue and expenditure volatility, leverage, liquidity, and growth. These financial forecasting tools will continue to be utilized to monitor reserve levels and assess future reserve adjustment recommendations.

IV III. Definitions. The Government Accounting Standards Board (GASB) Statement No. 54 defines fund balance as follows:

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3 A. Nonspendable Fund Balance: The nonspendable fund balance classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The criterion includes items that are not expected to be converted to cash, for example, inventories and prepaid amounts. It also includes the long-term amount of loans and notes receivable, as well as property acquired for resale.

B. Restricted Fund Balance: Amounts that are restricted to specific purposes should be reported as restricted fund balance. Fund balance should be reported as restricted when constraints placed on the use of resources are either externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments; or imposed by law through constitutional provisions or enabling legislation.

C. Committed Fund Balance: Amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the government‘s highest level of decision-making authority should be reported as committed fund balance. Those committed amounts cannot be used for any other purpose unless the government removes or changes the specified use by taking the same type of action (for example, legislation, resolution, ordinance) it employed to previously commit those amounts. Committed fund balance also should incorporate contractual obligations to the extent that existing resources in the fund have been specifically committed for use in satisfying those contractual requirements.

D. Assigned Fund Balance: Amounts that are constrained by the government‘s intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. Intent should be expressed by (a) the governing body itself or (b) a body or official to which the governing body has delegated the authority to assign amounts to be used for specific purposes. The nature of the actions necessary to remove or modify an assignment is not as prescriptive as it is with regard to the committed fund balance classification. Constraints imposed on the use of assigned amounts are more easily removed or modified than those imposed on amounts that are classified as committed.

E. Unassigned Fund Balance: Unassigned fund balance is the residual classification for the General Fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund. The General Fund should be the only fund that reports a positive unassigned fund balance amount.

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4 V. IV. City’s Reserve Categories and Targets Committed, assigned, and unassigned fund balance categories combined make up the “unrestricted” fund balance, which is the total amount that is either unconstrained or the constraints are self-imposed and can be modified by Council. As such, the following reserve categories would be classified as committed or assigned (with the exception of the pension reserves, which once placed in trust would be reported as a Fiduciary FundRestricted Reserves), and the remaining unassigned fund balance would be available for appropriation. Targets have been established for each category and will be periodically reviewed to ensure adequate levels.

A. Natural Disaster Emergency Reserves: May be utilized for the preparation, recovery, and restoration of services before, during and/or after a natural disaster (such as flood, earthquake, etc.) as defined by City La Quinta Municipal Code §2.20.020.

The target is of $1015,000,000 and will be reviewed every five (5) years by was determined by conducting a risk analysis of all City assets, insurance levels, and potential federal/state contributions towards disaster recovery efforts.

B. Economic Downturn Reserves: May be used in such instances as a declared national, state, or regional recession; loss of a major (top 10) revenuegenerating business; or a natural disaster resulting in a significant decline in revenues. These reserves may also be used if overall revenues decrease or expenses increase by more than 10% of the previous year’s actual revenues or expenditures.

The target is of $1113,000,000, was based on a 10-yearlong-term analysis of the revenue and expenditure flows (which included the financial impacts of the Great Recession, the loss of Redevelopment Agencies, and the COVID 19 pandemic) as well as the application of the Consumer Price Index (CPI) increases to the original base target. The target will be evaluated again in the event of another significant economic downturn.

C. Cash Flow Reserves: This reserve category is maintained to have adequate cash on hand to account for the uneven receipt of revenue. For example, property tax accounts for a large percentage of annual revenue, the bulk of which is not remitted until December and May of each year.

The target is $5,000,000 and will be determined annually by analyzing the prior fiscal year by month and calculating the largest cumulative deficit between revenues and expenditures, with a minimum expectation of approximately 10% of operating expenditures reservedThe target for the Cash Flow Reserves is 10% of the each year’s revenue budget, or a minimum of $5,000,000 .

D. Capital Improvement Reserves: This category will fund capital assets and infrastructure rehabilitation, improvement, and replacement.

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5 The target is of $1012,000,000 and is based on annual depreciation of assets as well as a CPI increase as described above.

E. Unfunded Pension Liability: This reserve will be maintained in an irrevocable trust and may be used to fund future pension obligations such as annual pension fund payments, unfunded pension liability payments, and/or any additional contributions to pay down the unfunded liability.

The target is $10,000,000 the amount of the unfunded liability on the most recent CalPERS actuarial reports, or a minimum of $5,000,000 , andand will be reviewed annuallywas determined through a review of the as CalPERS updates their actuarial reports, which outline the City’s unfunded pension liability and annual contributions.

VI. V. Unassigned Fund Balance. The City will may maintain retain a minimum of the equivalent of two months of general fund budgeted operating expenditures, or a minimum of $8,000,000$8,000,000 in unassigned fund balance which could fund onetime expenditures or capital expenses at the City Council’s discretion.

VII. Measure G Reserves. The City has a local district transactions tax of 1% known as Measure G. The City monitors Measure G activity and excess revenues over expenditures are recorded as Reserves on the City’s Balance Sheet. These funds can also be used for one-time expenditures or capital expenses at the City Council’s discretion and are subject to annual reporting and oversight by the Financial Advisory Commission (FAC).

VIII. VI. Authority Over Reserves. At Council’s direction, reserves may be utilized for their intended purpose as defined herein. The Policy may be amended by Council resolution and requires a 4/5th approval (“supermajority”).

IX. VII. Building to Target and Replenishments. City Council adoption of this Policy will establish these reserve categories and the funding targets. Going forward, the City Council shall annually review each reserve category and funding level during the midyear budget process, once the annual financial statements areACFR is published and final fund balances are known. Funds will generally come from excess revenues over expenditures, one-time revenues, or specific departmental savings over budgeted expenditures, and may be allocated to each reserve category as directed by Council until the target level is reached. Once all targets are reached, funds would remain in the unassigned fund balance. Likewise, upon use of any reserves, the categories will be replenished back to target in a similar manner.

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6 X. Policy Review. This policy shall be reviewed every five (5) years to assess the City’s then current financial condition, risks, and the adequacy of current target levels.

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Reserve Policy Analysis
Report
Financial Advisory Commission
Reserve Policy Subcommittee
February 2023
ATTACHMENT 2
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TOC-i
Contents
Executive Summary ...................................................................................................... 1

1.0 Financial Advisory Commission & Reserve Analysis Subcommittee............. 2

1.1 Reserve Policy Subcommittee .............................................................................. 2

2.0 Reserve Policy.................................................................................................... 2

2.1 Background .................................................................................................................... 2

2.2 Current Reserve Policy ............................................................................................ 3

2.4 Long-Term Financial Projections ............................................................................ 4

3.0 General Fund Reserves ..................................................................................... 5

3.1 Emergency Reserves ............................................................................................... 5

3.1.1 Natural Disasters....................................................................................................... 5

3.1.2Economic Downturns ................................................................................................. 6

3.2 Cash Flow Reserves................................................................................................. 8

3.3 Capital Improvement Reserves................................................................................ 9

3.4 Unfunded Pension Liability.....................................................................................10 83 Click Here to Return to Agenda
1 City of La Quinta
Financial Advisory Commission
Reserve Policy Sub-Committee
Draft Report
Executive Summary
In 2017, at the direction of City Council, the Financial Advisory Commission (FAC) conducted an analysis and developed a General Fund Balance and Reserves Policy (the Policy) which was adopted in May 2018.

The Policy was created after comprehensive research and analysis. The City’s long-term financial projection model was employed to identify annual funding levels, and the Government Finance Officer Association’s (GFOA) structured assessment model was used to analyze the degree to which the City is vulnerable to specific risk factors such as extreme events, revenue and expenditure volatility, leverage, liquidity, and growth. These financial forecasting tools will continue to be utilized to monitor reserve levels and assess future reserve adjustment recommendations.

At a special meeting of the FAC on October 5, 2022 the FAC appointed Commissioners Brian Anderson, Keith Dorsey, and Ellen Way to serve on a subcommittee to analyze and recommend updates to the City’s Policy.

The Reserves Policy Subcommittee (Subcommittee) met with City Finance Staff on multiple occasions. The Subcommittee focused on utilizing the previously established methodology and other governmental best practices to determine the appropriate reserve levels based on the past several years’ actual events and financial results, as well as the current and projected economic conditions.

The draft recommendations were reviewed by the FAC on December 14, 2022. Updates were incorporated into this report, and these final recommendations were presented to the FAC on February 2, 2023, and approved to be presented to City Council for their consideration.

Recommendations
The following is a summary of the recommendations for the Reserve Policy update:

1. Continue to utilize Long-Term Financial Projections to evaluate the City’s financial condition and update it annually.

2. Natural Disaster Emergency Reserves:
a. Utilize a comprehensive Asset/Risk/Insurance/Government Funding Study to set this reserve level.
b. Increase target by $5 million to $15 million.

3. Economic Downturn Reserves: Increase target by $2 million to $13 million. 84 Click Here to Return to Agenda
2 4. Cash Flow Reserves: Cash flow reserve target to remain at a minimum of $5 million or 10% of the current operating budgeted revenues.

5. Capital Improvement Reserves Increase target by $2 million to $12 million based on CPI increases since last study.

6. Pension Trust. Keep an appropriate level of funding in the pension trust to cover any unfunded liability as reported on the annual CalPERS Actuarial Valuation. At a minimum, the pension trust target should be set at $5 million.

7. Unassigned Reserves. Utilized to fund the recommended reserve and pension trust targets, as well as one-time operating expenses or projects at the discretion of the Council.

Current target is to maintain at a minimum of $8 million with the option to set the target based on the Government Finance Officers Association (GFOA) guideline of two months of operating (expense) budget, which would increase this to approximately $11 million.

1.0 Background

1.0 Financial Advisory Commission & Reserve Analysis Subcommittee The principal functions of the FAC are: (1) review at least annually the City's investment policy and recommend appropriate changes; (2) review monthly treasury reports and note compliance with the investment policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with the independent auditor after completion of the annual audit of the city's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities; (5) review annually the revenue derived from the one percent (1%) transactions and use tax (Measure G) instituted by voters in November 2016 to ensure these funds are used to provide services, programs and capital projects in the City, and (6) serve as a resource for the City treasurer on matters such as proposed investments, internal controls, use of financial institutions, custodians, brokers and dealers.

The current FAC members include: Richard (Dick) Mills (Chairman), Keith Dorsey (ViceChairman), George Batavick, Ellen Way, Brian Anderson, Justin Luettjohann, and Shelley Mast.

1.1 Reserve Policy Subcommittee
At a special FAC meeting on October 5, 2022, the FAC appointed Brian Anderson, Keith Dorsey, and Ellen Way to serve on a sub-committee to analyze and recommend updates to the City’s Reserve Policy.

2.0 Reserve Policy

2.1 Background
The Governmental Accounting Standards Board (GASB) is the organization that establishes standards for accounting and financial reporting for state and local governments. GASB provides that it is common practice for governments to put aside resources to be used in a financial emergency or for cash flow purposes. Reserve funds are crucial to the financial viability and stability of a municipality.
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3 Strong reserve funds serve to:
• manage cash flows and volatility in revenue and expenditures • address unexpected economic fluctuations with long-term solutions • provide needed money if a municipality should find itself facing unexpected financial difficulties
• reduce the cost of borrowing money.

There is no guidance for a “maximum” reserve limit, but rather each organization should evaluate reserves depending upon their unique circumstances. There will always be more needs and unanticipated events than there are resources; therefore, governments must balance the need to be fiscally responsible with what are reasonable reserves. The amount of reserves a municipality maintains is determined by the community’s risk tolerance; a low-risk tolerance will result in higher reserves while a high-risk tolerance will result in lower reserves.

Financial reserves provide the City with financial flexibility and strength to deal with planned and unplanned expenditures. Reserve levels must balance realistic financial need and risk. The Reserve Policy should strive to establish reserve levels that are not over or under-funded, specify the intended use of reserves, and the replenishment of underfunded reserves.

2.2 Current Reserve Policy
The current Reserve Policy includes the following Fund Balance Descriptions:
• Non-spendable: not available to fund operating expenditures of the organization because they are in the form of land and receivables.
• Restricted: limited to special purpose funds such as Measure A (transportation), Gas Tax Fund (streets) and Quimby Funds (parks). Restricted funds are subject to external constraints imposed by covenants or laws which cannot be changed by the City. • Committed: cash flow (currently working capital), emergency, and operating carryovers.

Committed funds are subject to constraints imposed by formal government action (such as a resolution or ordinance)
• Assigned: constrained by the City’s intent to use funds for public safety or capital projects.

Constraints on assigned funds can be more easily removed or modified than those imposed on committed reserves.
• Unassigned (Unappropriated): net reserves available after satisfying the other reserve categories which may be appropriated at the will of the governing body.

Figure 1 depicts the Current General Fund Reserve/Fund Balances. 86 Click Here to Return to Agenda
4 Figure 1
• Unassigned fund balance based on unaudited financial statements.

2.3 Guiding Principles, City of La Quinta Reserves
The City follows these budgetary and cash management principles:
• One-time revenues should not be utilized for on-going expenditures. One-time revenues should be put into reserves or appropriated for one-time expenditures. • Expenditure planning for facility improvements, equipment replacement, and information technology should be part of the on-going budget process utilizing internal service funds.
• When authorizing the use of reserves, developing a plan to replenish those reserves should also be considered.
• The Reserve Policy can be amended by resolution and requires a 4/5th approval of the Council.

2.4 Long-Term Financial Projections
Long-term financial projections are essential to aid in determining the fiscal health of the City.

Since 2016, the City has presented financial projections to the Council and our citizens. The projections are updated annually by City staff along with a separate subcommittee of FAC members.

The long-term projections provide a method for the City to periodically analyze its financial condition as new information becomes available. Assumptions and methodology used can vary year over year based on current economic conditions, future impacts that are reasonably known, and best practices recommended by municipal finance organizations.

Recommendation: Continue to utilize the long-term projections to evaluate the City’s financial outlook. The long-term projections should be updated as needed to adapt to changing financial conditions.

Category Target Funding
Committed Reserves
Natural Disaster $ 10,000,000 $ 10,000,000
Economic Downturn $ 11,000,000 $ 11,000,000
Cash Flow $ 5,000,000 $ 5,000,000
Capital Replacement $ 10,000,000 $ 10,000,000
Sub Total $ 36,000,000 $ 36,000,000
Restricted
Pension Trust $ 10,000,000 $ 10,137,888
Unassigned $ 8,000,000 $ 33,893,325
Measure G Unassigned $ - $ 15,355,043
Grand Total $ 54,000,000 $ 95,386,256
As of 6/30/2022
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5 3.0 General Fund Reserves
The subcommittee worked within the already established methodology to determine the appropriate reserve levels, but also explored utilizing a percentage-based methodology as recommended by the GFOA. The processes establish a rationale and protocol that allows for a review of reserves based on actual economic conditions as needed.

3.1 Emergency Reserves
As defined in the City’s municipal code (§ 2.20.020 A), the terms emergency or disaster mean:
“ The actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, earthquake or other conditions, including conditions resulting from war or imminent threat of war but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, regular personnel, equipment and facilities of the City and which may require the combined forces of other political jurisdictions to combat.” In 2018, it was determined that the City should have an emergency reserve with two subcomponents, since fiscal emergencies can be caused by natural disasters or swings in the economy.

3.1.1 Natural Disasters
The Natural Disaster Emergency Reserves will provide funding for damage caused by floods, earthquakes, and other natural disasters. The determination of the level of this reserve component required the following analysis:

1. Capital Asset Inventory & Valuation: What do we have and what is it worth?

2. Capital Asset Risk Assessment: Which assets are more critical in a disaster?

3. Insurance Coverage: How do we evaluate risk versus premium?

4. Government Disaster Funding: How much will federal, state and/or county government contribute to a disaster?
City staff maintains an asset list for the purposes of analyzing risk and determining insurance coverage. In an emergency, individual assets with insurance coverage do not qualify for federal or state reimbursement. Furthermore, federal reimbursement is limited to 75% and state reimbursement is limited to 18.75% of total expenditures. Based on current insurance coverage and these reimbursement limits, the potential city liability could be almost $27 million if a major disaster were to occur.

Critical assets that are not covered by insurance or government natural disaster funding should be considered for 100% reserve funding. Other assets may be considered for 50% reserve funding, for a total recommended reserve of $15 million.

Figure 2 summarizes the City’s assets and estimated funding sources for replacement. 88 Click Here to Return to Agenda
6 Currently, the per occurrence flood and earthquake coverage limit is $10 million. The committee feels this warrants a review and City staff is currently working on a full insurance review including obtaining quotes for potential changes.

Recommendation: Increase the Natural Disaster Emergency Reserves by $5.0 million to $15.0 million.

3.1.2 Economic Downturns
The Economic Downturn Reserves will provide funding to respond to a downturn in the economy.

To establish this reserve level, the City’s financial data was analyzed from 2008 to 2022 as this period included the Great Recession (generally 2007-2009), the loss of Redevelopment Agencies (2011-2012), and the economic downturn as a result of the COVID-19 pandemic initial lockdowns (2020). Figure 3 plots revenue, expenditures, and net income during this period.

In each of the economic dips, the City’s revenue declined between $5.0 and $6.0 million. In each case, the City was able to mitigate the losses due to healthy budget surpluses in prior years (unassigned reserves) or through expense reductions. However, there is no guarantee in future years that this would be possible. Since inflationary pressures have increased the pricing for capital improvement as well as for operational expenditures, losses will be more difficult to mitigate. Rather than only looking at past years, the committee recommends that the current reserve level be increased by $2.0 million to adjust for the Consumer Price Index (CPI). The CPI computes and publishes index values, which are normalized to equal 100 in a chosen base period, which for the All Urban Consumers (CPI-U) in area Riverside-San Bernardino-Ontario was December 2017. Index values can be interpreted as representing an estimate of the price level relative to the base period. Percent change in the index is an estimate of the percent change in the price level over the period in question. Figure 4 shows the increase in the CPI-U for the period covering January-June of each of the past 5 fiscal years since policy adoption as applied to the original target of $11 million.

Figure 2 Earthquake or
Flood - Per
Occurrence Limit
Asset
Estimated
Replacement
Value
Current
Coverage FEMA
State- CA
Disaster
Assistance Act
City
Responsibility
Percent of City
Responsibility
to Cover
Natural Disaster
Reserve
Amount
Parks 29,482,004 - 22,111,503 5,527,876 1,842,625 50% 921,313

75.00% 18.75% 6.25%
City Buildings 45,849,593 10,000,000 26,887,195 6,721,799 2,240,600 100% 2,240,600 22% 58.64% 14.66% 4.89%
SilverRock 7,247,125 - 5,435,344 1,358,836 452,945 50% 226,473

75.00% 18.75% 6.25%
Streets, Signals, 346,580,659 - 259,935,494 64,983,874 21,661,291 50% 10,830,646 Signs, Landscaping 75.00% 18.75% 6.25%
Fleet Vehicles 2,929,381 - 2,197,036 549,259 183,086 100% 183,086

75.00% 18.75% 6.25%
Housing Assets 6,960,483 - 5,220,362 1,305,091 435,030 100% 435,030

75.00% 18.75% 6.25%
TOTALS 439,049,245 321,786,934 80,446,733 26,815,578 14,837,147 Reserves to Cover Remaining
Cost Estimated Replacement Costs Funding Sources
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7 Access to this reserve should be granted for economic stabilization as a direct result of volatile economic conditions such as during periods of unanticipated economic downturns or spikes in operating costs. Use of emergency reserves due to economic pressures should be limited to maintaining essential day-to-day services, such as public safety or responding to adverse circumstances, while the City formulates a longer-term strategy.

Recommendation: Increase the Economic Downturn Reserves by $2.0 million to $13 million.

Figure 4
Year Jan-June
Fiscal
Year
Percent
change
Applied to
Economic
Downturn
Reserves
2017 $ 11,000,000
2018 102.023 17-18 Adopted
2019 104.998 18-19 2.92% 11,321,200 $
2020 107.068 19-20 1.97% 11,544,228 $
2021 111.588 20-21 4.22% 12,031,394 $
2022 122.018 21-22 9.35% 13,156,329 $
Source: https://data.bls.gov/timeseries/CUURS49CSA0
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8 3.2 Cash Flow Reserves
The cash flow reserves cover the inherent mismatch of revenues versus expenditures due primarily to tax revenue receipts. Figure 5 depicts the cash flow imbalances over a period of 6 years from 2017-2022 whereby revenues are not received uniformly throughout the year, which results in peaks and valleys in the total revenue receipts. For example, large property tax payments are usually received in December and May. Similarly, transient occupancy tax payments increase during months with large festivals and events. It was formerly recommended that the Cash Flow Reserve be updated annually by calculating the prior fiscal year monthly surplus/(deficit) of revenues versus expenditures; with the largest cumulative deficit becoming the updated Cash Flow Reserve. However, as the chart shows, whether looking at the General Fund (GF) general ledger revenue and expenditure totals by month, or at the banking total debits and credits, the cash flow imbalances vary widely from year to year. For FY 2021/22 this analysis yielded a $7.1 million cash flow imbalance, while the average imbalance over the past 6 years has only been $3.2 million
Figure 5
A more straightforward approach would be to utilize the GFOA recommendations of a percentage of operating revenues being reserved for cash flow needs. Under this approach, the reserve target would be 10% of budgeted revenues, which would produce a much more stable reserve target, currently averaging $5.1 million (see grey line in Figure 5).

Recommendation: Utilize the GFOA recommendation of 10% of budgeted revenue as the target, with a minimum of $5.0 million.
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9 3.3 Capital Improvement Reserves
Pages 51-52 from the FY 2021/22 Annual Comprehensive Financial Report (ACFR) describes the City’s capital assets. Figure 6 below summarizes the Depreciable Assets from this information.

The total ten-year Capital Improvement Program (CIP) budget includes minimum funding to secure Measure A and Gas Tax revenue for road improvements ($1.5 million annually). Capital expenses are typically supplemented with restricted funds such as those for road improvements, Quimby Funds for parks, developer impact fees (DIF), and grant funds. In addition to the General Fund, the City also maintains revenue and expenditure projections on these additional CIP funding sources.

When adopted, the initial recommendation was to match annual depreciation with capital spending and establish a Capital Replacement Reserve to set aside funds to supplement any funding gaps, particularly in Special Revenue Fund revenues as these can vary significantly from year to year. As costs have increased over the years since adoption, the committee recommends increasing this reserve by $2M to adjust for the CPI index (previously descried in the Economic Downturn section of the report) as shown in Figure 7.

Recommendation: Increase Capital Replacement Reserve by $2.0 million to $12 million.

Figure 6
Depreciable Assets
Balance as
of 6/30/2022
($ Millions)
Total Assets 339.6
Less Accumulated Depreciation 192.2
Net Capital Assets 147.4
Annual Depreciation 9.3
Figure 7
Year Jan-June
Fiscal
Year
Percent
change
Applied to
Capital
Improvement
Reserves
2017 $ 10,000,000
2018 102.023 17-18 Adopted
2019 104.998 18-19 2.92% 10,292,000 $
2020 107.068 19-20 1.97% 10,494,752 $
2021 111.588 20-21 4.22% 10,937,631 $
2022 122.018 21-22 9.35% 11,960,299 $
Source: https://data.bls.gov/timeseries/CUURS49CSA0
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10 3.4 Unfunded Pension Liability
As of June 30, 2021, the CalPERS Unfunded Liability was $10.2 million (calculated with a 6.8% discount rate), however, the CalPERS Net Pension Liability is a moving target and is dependent on the CalPERS discount rate and actual market returns.

City staff and a separate FAC subcommittee have studied the pension liability based on the 2021 actuarial reports and have recommended that the City pay down the unfunded liability with a mix of pension trust funds and unassigned reserves.

Eliminating or reducing the CalPERS Net Pension Liability is prudent as it will improve the financial condition of the City and send a message that the City is addressing this issue in a fiscally responsible manner. By continuing to fund a pension trust, the City could retain funds that would be available to pay future unfunded pension liability payments that may arise due to market conditions or changes to the discount rate.

In general, paying earlier reduces long-term pension costs because additional contributions have more time to compound investment returns, reducing the need for future contributions. The extent to which any additional contributions would lower future payments would depend largely on realized investment returns.

Recommendation: Retain the established Pension Trust with a flexible target balance being the unfunded liability as it appears on each year’s CalPER’s actuarial reports, with a minimum of $5.0 million regardless of unfunded liability balance. 93 Click Here to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2022/23 MID-YEAR BUDGET

REPORT, APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, DESIGNATE

RESERVE FUNDING ALLOCATIONS AND APPROVE ADDITIONAL DISCRETIONARY

PAYMENT TO PAY OUTSTANDING PENSION OBLIGATIONS

RECOMMENDATION
A. Receive and file fiscal year 2022/23 Mid-Year Budget Report; approve the recommended budget adjustments.

B. Designate Reserve funding allocations.

C. Approve Additional Discretionary Payment to pay down outstanding pension obligations.

EXECUTIVE SUMMARY
• The 2022/23 Mid-Year Budget Report (Attachment 1) provides an update of the City’s fiscal activities from July to December 2022.
• The Mid-Year Budget Report includes revenue and expenditure adjustments in 4 funds.
• Staff recommends allocating $9,000,000 of General Fund Unassigned Fund Balance to Committed Reserves.
• Staff recommends allocating $10,200,000 from General Fund Unassigned Fund Balance and the Pension Trust to make an additional discretionary payment to pay down the City’s unfunded pension obligations.

FISCAL IMPACT
Staff recommended adjustments are:

Fund # Fund Name Revenues Expenses
101 General Fund $ 5,223,000 $ 430,000
501 Facility & Fleet Replacement Fund - 130,000
503 Park Equipment & Facility Fund - 240,000
202 Library and Museum Fund - 40,000
TOTAL ADJUSTMENTS ALL FUNDS $ 5,223,000 $ 840,000
BUSINESS SESSION ITEM NO. 2
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BACKGROUND/ANALYSIS
Throughout the fiscal year, each Department monitors their budget and proposes adjustments to reflect current conditions and ongoing operational needs. Requests are reviewed and discussed by the City Manager and Directors before recommendations are presented in the Budget Report (Attachment 1). Funds with no adjustments have been excluded.

ALTERNATIVES
Council could delay, modify, or reject the requested budget amendments.

Prepared by: Claudia Martinez, Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. 2022/23 Mid-Year Budget Report
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Fiscal Year 2022/23 Mid-Year Budget Report

SUMMARY
The annual budget is a living document, which allows for flexibility and adjustments to accommodate current business needs and updated projections. Budget reports are presented to provide ongoing oversight of public funds, relate current and upcoming activities, and request funding adjustments. All funds are continuously monitored; this report discusses funds with budgetary adjustments. Funds with no adjustments have been excluded.

The 2022/23 budget was adopted with a conservative outlook, assuming the pandemic’s continuing ripple effect on consumer spending, financial markets, and availability and cost of materials and fuel. The City of La Quinta has persevered through the unpredictable effects of the economy and will continue to monitor its revenues and expenditures so that it can proactively respond to unanticipated changes or emerging trends.

Due to ongoing economic volatility, the 2022/23 Mid-Year Budget Report has several adjustments, which are detailed in Exhibits 1 and 2. The recommended adjustments are largely derived from year-to-date revenues collected and expenses incurred, program activities, and operational needs.

GENERAL FUND REVENUES
General Fund revenue adjustments summarized below total $5,223,000. Adjustments reflect updated projections based on last fiscal year actuals and year-to-date activity.

The largest of the revenue adjustments are focused on two of our top General Fund revenue sources, which are property taxes and sales taxes.

Property Taxes – An increase of $225,000 in Property Taxes is requested due to growth in property sales and increases in sales prices in 2021, the year used for growth in assessment roll for 2022-23. An increase of $525,000 in Redevelopment Property Tax Trust Fund (RPTTF) payments is requested due to current year-to-date activity. These Revenue Description Adjustment
Property Taxes, RPTTF Pass Through $ 750,000
State Sales Taxes 1,250,000
Measure G Sales Taxes 2,000,000
Building Permits/Public Works Permits 578,000
CSA 152 Asssessments 25,000
Building/Public Works Plan Check Fees 260,000
Administrative Citations 60,000
Zoning Change Mitigation Fees 300,000
TOTAL REVENUE ADJUSTMENTS $ 5,223,000
ATTACHMENT 1
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property tax payments reflect distribution of residual amounts after recognized obligations of the former RDAs have been paid and are coming in higher than original estimates due to increases in assessed valuations.

Sales Taxes - Sales tax revenues have been stronger than anticipated, mostly due to continued spending on taxable goods. The City’s fiscal year 2022/23 budget was conservatively forecasted based on known information as of Spring 2022, but staff will continue to monitor the local economic impacts of inflation and unemployment rates, and will bring additional budget adjustments as needed.

Notwithstanding unanticipated economic impacts, revised projections estimate the City could receive an additional $3,250,000 in sales tax revenue by year-end; of this amount $1,250,000 is derived from the State sales tax rate and $2,000,000 is derived from local Measure G sales taxes.

Licenses and Permits – A combined increase of $578,000 in building permits and public works permits is recommended based on increased current year-to-date building activity in private residential tract developments and commercial projects.

Intergovernmental – An increase of $25,000 for CSA 152 Assessments to account for qualified expenditures incurred that have been reimbursed by the County.

Charges for Services – A combined increase of $260,000 for building and public works development plan check fees is requested as the building-construction industry continues to rebound after COVID-19 and reflects vigorous growth.

Fines and Other Taxes/Miscellaneous – Due to continued monitoring and compliance of the STVR program, revenue from administrative citations has been higher than anticipated, therefore an increase of $60,000 is recommended.

All revenue projections will continue to be monitored during the Spring of 2023 and an additional update shall be provided during the 2022/23 Third Quarter Budget Report.

EXPENDITURE ADJUSTMENTS
Expenditure adjustments are recommended for unanticipated expenses, the replacement of equipment, and to avoid budget overruns based on updated operational needs. A summary by fund is provided below and itemized in Exhibits 1 and 2.

Fund Expense Adjustment
General Fund $ 430,000
Facility & Fleet Replacement Fund (Fund 501) 130,000
Park Equipment and Facility Fund (503) 240,000
Library and Museum Fund (Fund 202) 40,000
TOTAL ADJUSTMENTS ALL FUNDS $ 840,000
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Community Resources – The Human Resources division is requesting an adjustment of $20,000 for an enhanced employee wellness program that aligns with the City’s sacred values wellness initiatives to improve the health and wellness of our employees.

In addition, a request of $20,000 is requested for employee events that are being resumed in-person.

The X Park programming account is requesting a budget increase of $56,000 to reflect the contract amount and full year of operations.

The Code Compliance Division is requesting an additional $4,000 for required California Association of Code Officers (CACEO) training for the newly appointed Code officers.

Marketing – The Marketing division is requesting additional funding for unanticipated promotional items and printing materials due to the increased demand in events and sponsorships that had not been held due to COVID-19, for a combined total of $45,000.

An additional $60,000 is requested for the PlayInLaQuinta.com website update, which is needed due to outdated technology. The upgrade will enhance the user’s experience with the website and ensure content is accurate and up-to-date.

Design and Development – Based on the continued increase of building activity resulting in an overall increase of permits issued and inspection requests, the Building division is requesting an additional $150,000 in Plan Check review consulting services to assist with increased demand while vacant positions are being filled.

Public Works – The Parks Maintenance division is requesting $35,000 to account for year-round pool operations and unanticipated repairs and maintenance.

The Buildings division is requesting an additional $10,000 for emergency repairs at City Hall along with $30,000 for HVAC replacement, maintenance, and repairs in anticipation of the upcoming summer months.

INTERNAL SERVICE FUNDS (ISF)
ISF are used to account for activities involved in rendering services to departments within the City. Adjustments are recommended for two of the four ISF. Expense adjustments would be funded from available fund balances in each Fund.

Facility and Fleet Replacement Fund – An increase of $40,000 is requested for fuel to account for the highest gas prices on record, averaging $1.15 per gallon higher than the prior year. In addition, an increase of $90,000 is requested to cover the costs associated with retrofitting the recently purchased vehicles.
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Park Equipment and Facility Fund – An increase of $240,000 is requested to continue park improvements throughout the City and will include shade structures and pickleball court conversions at Fritz Burns Park.

SPECIAL REVENUE FUNDS
Special Revenue Funds account for specific revenues and their related expenditures that are legally required to be held in separate funds. Revenues are derived from developer impact fees, property tax assessments, State and Federal programs, housing income, or operations. These restricted funds are for road repairs, recycling programs, art in public places, housing activities, police programs, and the administration of retiree benefits through trusts. Expense adjustments without matching revenue adjustments would be funded from available fund balances in each Fund.

Library and Museum Fund – In the efforts of being proactive considering the upcoming summer months, an increase of $30,000 for the Library and $10,000 for the Museum are requested for HVAC replacement, maintenance, and repairs.

GENERAL FUND RESERVES
General Fund reserve balances were discussed during the 2021/22 General Fund Fiscal Year-End Budget Report and will be confirmed in the 2021/22 Annual Comprehensive Financial Report (ACFR). The Reserve Policy requires an annual review of reserves and funding levels during the mid-year budget process. Reserve funding generally comes from excess revenues over expenditures, including one-time revenue, and may be allocated to reserves as directed by Council until target levels are reached. Once all targets are funded, funds will remain in unassigned fund balance.

The City’s General Fund Balance and Reserve Policy shall be reviewed every five (5) years to assess the City’s then-current financial condition, risks, and the adequacy of current target levels. The Financial Advisory Commission (FAC) appointed three members to serve on a subcommittee (Commissioners Ellen Way, Keith Dorsey, and Brian Anderson) to complete this review, and their findings and recommendations were presented to Council immediately preceding this report.

At this time, all four of the City’s reserve categories (Natural Disaster, Economic Disaster, Cash Flow and Capital Replacement) are fully funded to original policy targets. The chart below reflects current balances, revised targets (with the assumption that the policy was approved as presented), and potential options for funding to the new targets.

Staff has prepared two reserve funding options for Council discussion and consideration.

Option 1 increases reserve categories to 50% of the recommended target levels. Option 1 increases the reserve categories to 100% of the recommended target levels. It additionally accounts for uses of reserves already allocated in this current FY and the current Measure G Unassigned amount of approximately $15 million. 100 Click Here to Return to Agenda

OUTSTANDING PENSION OBLIGATION
In 2020, Financial Advisory Commission (FAC) formed a subcommittee to review the City’s outstanding pension obligations and provide recommendations for City Council’s consideration on an annual basis. The City has made Additional Discretionary Payments (ADPs) toward the unfunded liability of just over $1.0 million in fiscal 2020/21, $2.5 million in fiscal 2021/22, and $1.0 million in fiscal 2022/23.

In 2022, the FAC appointed Commissioners Anderson and Dorsey to complete an updated study of the pension obligations. The subcommittee met twice to review and discuss the CalPERS system overall, current market value and plan funded status, benefit tiers available at the City, PARS Pension Trust balance and fund performance, and options to pay down the pension unfunded liability. After a detailed analysis of the City’s pension unfunded liability and Reserve Policy, the FAC agreed to pay down the full $10.2 million liability as of the June 30, 2021 actuarial valuation, given the City’s current financial solvency.

Staff recommends the following:
• Send an ADP to CalPERS utilizing unassigned reserves in the amount of $5.2 million.
• Send an ADP to CalPERS utilizing pension trust funds in the amount of $5.0 million.
• Consider ongoing ADPs as fiscal conditions allow and based on market conditions, changes to demographics, and future actuarial reports’ unfunded liability balances.

Council may choose the recommendations presented, alter the amount allocated, request additional alternatives, or not allocate additional funds at this time.

Category
Currently
Funded
Proposed
Target
Proposed
Target
% Funded
Option 1
50% Funded
Option 1
%
Option 2
100% Funded
Option 2
%
Committed Reserves
Natural Disaster $ 10,000,000 $ 15,000,000 66.67% 12,500,000 $ 83.33% 15,000,000 $ 100.00% Economic Downturn $ 11,000,000 $ 13,000,000 84.62% 12,000,000 $ 92.31% 13,000,000 $ 100.00% Cash Flow $ 5,000,000 $ 5,000,000 100.00% 5,000,000 $ 100.00% 5,000,000 $ 100.00% Capital Replacement $ 10,000,000 $ 12,000,000 83.33% 11,000,000 $ 91.67% 12,000,000 $ 100.00% Sub Total $ 36,000,000 $ 45,000,000 80.00% 40,500,000 $ 90.00% 45,000,000 $ 100.00% Unassigned $ 33,893,325 $ 11,000,000 308.12% 29,393,325 $ 267.21% 24,893,325 $ 226.30% Appropriated from Unassigned in 2022/23* $ 6,348,812
Additional Discretionary Payment to CalPERS $ 5,200,000 Remaining Unassigned $ 13,344,513 121.31%
Measure G Unassigned $ 15,128,658
*Unassigned reserves in 2022/23 have been appropriated for property acquisitions. Additonal funds appropriated from Unassigned Reserves and Measure G reserves for Dune Palms Bridge project advanced construction funding are anticipated to be reimbursed totaling about $20M. 101 Click Here to Return to Agenda
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City of La Quinta EXHIBIT 1
FY 2022/23 Recommended Mid-Year Budget Adjustments
Account No. Description Revenues Expenses

FINANCE
Tax Revenues
101-0000-40310 Property Tax Revenue 125,000
101-0000-40311 No-Low City Property Tax 100,000
101-0000-40315 RPTTF Pass Through 525,000
101-0000-41320 State Sales Taxes 1,250,000
101-0000-41326 Measure G Sales Taxes 2,000,000
Licenses and Permits
101-0000-42400 Building Permits 200,000
101-0000-42401 Plumbing Permits 50,000
101-0000-42402 Mechanical Permits 40,000
101-0000-42403 Electrical Permits 50,000
101-0000-42404 Miscellaneous Permits 100,000
101-0000-42408 Grading Permits 15,000
101-0000-42421 Fire Inspection Fee 50,000
101-0000-42431 Conditional Use Permits 60,000
101-0000-42434 Sign Permit 13,000
Intergovernmental
101-0000-43633 CSA 152 Assessments 25,000
Charges for Services
101-0000-42600 Building Plan Check Fees 200,000
101-0000-42810 Public Works Development Plan Check Fees 60,000 Fines and Other Taxes
101-0000-42700 Administrative Citations 60,000
Miscellaneous
101-0000-41410 Zoning Change Mitigation Fees 300,000

COMMUNITY RESOURCES
101-1004-60104 Consultants/Employee Services 20,000
101-1004-60340 Employee Recognition Events 20,000
101-3003-60190 X Park Programming 56,000
101-6004-60320 Travel & Training 4,000

MARKETING
101-3007-60134 Promotional Items 20,000
101-3007-60410 Printing 10,000
101-3007-60450 Sponsorships/Advertising 15,000
101-3007-60461 Marketing & Tourism Promotions 60,000

DESIGN AND DEVELOPMENT
101-6003-60118 Plan Checks 150,000

PUBLIC WORKS
101-3005-60184 Fritz Burns Pool Maintenance 35,000
101-3008-60691 Maintenance/Services 10,000
101-3008-60667 HVAC 30,000
TOTAL GENERAL FUND 5,223,000 430,000
General Fund (101)
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City of La Quinta EXHIBIT 2
FY 2022/23 Recommended Mid-Year Budget Adjustments
Account No. Description Revenues Expenses
501-0000-60674 Fuel & Oil 40,000
501-0000-60675 Parts, Accessories, Uplifts 90,000
Account No. Description Revenues Expenses
503-0000-71060 Parks - 240,000
Account No. Description Revenues Expenses
202-3004-60667 Library, HVAC 30,000
202-3006-60667 Museum, HVAC 10,000
TOTAL ALL FUNDS - 410,000

INTERNAL SERVICE FUNDS
Park Equipmemt and Facility Fund (503)
Facility & Fleet Replacement Fund (501)

SPECIAL REVENUE FUNDS
Library and Museum Fund (202)
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2023

STAFF REPORT
AGENDA TITLE: DISCUSS SHORT-TERM VACATION RENTAL PROGRAM CHARACTERISTICS, COMPLIANCE, AND ENFORCEMENT OVERVIEW FOR 2022 AND A COMPARISON TO 2021

RECOMMENDATION
Discuss the Short-Term Vacation Rental program characteristics, compliance, and enforcement overview for 2022 and a comparison to 2021.

EXECUTIVE SUMMARY
• On May 20, 2021, Section 3.25.055 of the La Quinta Municipal Code (LQMC) established a permanent ban on the issuance of new short-term vacation rental (STVR) permits in residential areas (Permit Ban), unless the property is located within an “exempt” area depicted on the map in Attachment 1.
• New permits have not been issued outside of exempt areas since August 4, 2020; existing permit-holders in Permit Ban areas may renew permits but permits cannot be transferred.
• Included are metrics to provide an overview of the STVR program including characteristics, compliance and enforcement for 2022 and a comparison to 2021.

FISCAL IMPACT – None.

BACKGROUND AND ANALYSIS
The City imposed a moratorium on the issuance of new STVR permits on August 4, 2020, via Executive Order No. 10, and extended it in succeeding amendments.

Section 3.25.055 of the LQMC established a permanent Permit Ban on the issuance of new STVR permits in residential areas (Permit Ban areas) effective May 20, 2021. Permit-holders may renew existing permits but permits cannot be transferred.

The issuance of new STVR permits is banned in Permit Ban areas, and no new permits have been issued since August 4, 2020. New permits continue to be issued in a few select “Exempt Areas” zoned for tourist commercial, village commercial, and communities expressly developed to allow STVRs, as depicted on the map in Attachment 1.

STUDY SESSION ITEM NO. 1
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The metrics below provide quarterly overview of the STVR program for 2022 and a comparison to 2021 calendar year, including characteristics, compliance, and enforcement.

The City’s STVR program consisted of 1,178 active permits as of December 31, 2022. There are a total of 65 Estate Permits (3 in the Primary Residence category, and 62 in the General Permits category).

Figure 1
Table 1 below lists the number of STVR permits for each area along with the total number of approved parcels as of January 2021 and through the end of 2022, and shows a decline of 282 STVR permits in Permit Ban areas due to permit attrition related to home sales and non-renewals, and an increase of 148 STVR permits in Exempt Areas since January 2021.

Table 1
17 54
1,107
Homeshares Primary Residence General Permits
December 2022 STVR Permits by Type
Total Permit: 1,178
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Within the residential Permit Ban areas, as of December 2022, active STVR permits have collectively declined as follows:
• 2021 – declined by 201 permits or 19.38% (from 1,037 to 836 – January to December) • 2022 – declined by 81 permits or 9.69% (from 836 to 755 – January to December) Permit Ban Area Permits
December 2022
% Change
2021
% Change
2022
North La Quinta 107 - 18.25% - 4.46%
Mid La Quinta 91 - 15.71% - 22.88%
The Cove 237 - 13.70% - 5.95%
South La Quinta (PGA West) 320 - 24.36% - 9.60%
Within the Exempt Areas, as of December 2022, active STVR permits have collectively increased as depicted in Table 1 above and detailed below:
• 2021 – increased by 61 permits or 22.67% (from 269 to 330 – January to December) • 2022 – increased by 87 permits or 26.36% (from 330 to 417 – January to December) STVR density is calculated as a percentage by dividing the number of STVR permits by the number of developed parcels within each area, as listed in Table 1 above.

Figure 2 below shows the density within each individual Permit Ban area and its decline from January 2021 to December 2022:

Figure 2
Table 2 below shows the number of active STVR permits within each Exempt Area in comparison to the total number of existing parcels and shows that as of December 2022, 37% of all available units are operating as STVRs.

5.3%

4.4% 4.3% 4.3% 4.2% 4.2%

13.7%

11.5%

10.7%

9.5% 9.3%

6.2% 8.9%

5.3% 5.2% 5.2% 5.1% 5.0%

15.4%

11.6% 11.4% 11.2% 11.0% 10.5%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

16.0%
JAN-21 JAN-22 MAR-22 JUN-22 SEP-22 DEC-22
Density in STVR Banned Areas
North La Quinta Mid La Quinta The Cove South La Quinta (PGA West) 107 Click Here to Return to Agenda
Table 2
STVR Program Compliance Overview
The City’s STVR program consists of several interdependent activities such as permitting, licensing, tax collection, and compliance. This section focuses on specific compliance functions, which include managing complaints, conducting investigations, and enforcement (violations, citations, and suspensions).

Figure 3 below depicts quarterly comparison of citywide STVR complaints for 2021 and 2022, showing complaints declined by 73% in 2022.

Figure 3
324 348
294
85 71 129 56 30
Q1 Q2 Q3 Q4
YoY Quarterly
Complaints
2021 2022
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Figure 4 below depicts citywide STVR complaints on a quarterly basis for each area for 2022:

Figure 4
7 13
6 3
1 7
1 2
9 24
3 4
30 29
21 9
3 12
4 3
21 44
21 9
71 129
56 30
0 20
40 60
80 100
120
140
Q-1
2022
Q-2
2022
Q-3
2022
Q-4
2022
2022 STVR Complaints Citywide by Area
North La Quinta
Mid La Quinta
The Cove
South La Quinta
(PGA West)
STVR Exempt
Areas
HOA Legacy
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Enforcement
On January 15, 2021, the City implemented several code changes to enhance the STVR program’s compliance tools and increased fines. Subsequently, overall compliance has increased while disturbance complaints have decreased.

Figure 5 below depicts a quarterly comparison of citywide STVR citations for 2021 and 2022, showing citations declined by 70% in 2022.

Figure 5
Figure 6 below depicts quarterly STVR-related citations for 2022. Of note almost 70% or 50 out of the 72 total citations in 2022 were issued to unpermitted STVR properties:

Figure 6
77 86
60 15
18 29
18 7
Q1 Q2 Q3 Q4
YoY Quarterly Citations
2021 2022
9 8 4 1 9
21 14
6 18
29 18
7 Q-1 Q-2 Q-3 Q-4
2022 Quarterly STVR Citations
Permitted & Unpermitted
Permitted Citations Unpermitted Citations
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STVR compliance activities are separated into one of two categories:

Disturbance – the majority of disturbance compliance activities are due to noise, generally caused by large events or gatherings, children running/screaming/laughing, popping balloons, construction, slamming doors, etc. Other complaints include excessive parking, bright lights, trash, unsecured pool access, unmaintained yard, etc.

Administrative – the overwhelming majority of administrative compliance matters are related to operating/advertising without a STVR permit or business license, or failure to display STVR permit on listings. Others include incorrect or missing occupancy limit advertised on listings; failure to report/remit transient occupancy tax, etc. • 75% or 54 out of the 72 total citations in 2022 were issued for administrative matters, as depicted in Figure 7 below (primarily for operating/advertising without a STVR permit or business license, or failure to display STVR permit on listings).

Figure 7
10 22
15 8 7 7
3 0
18 29
18 7
Q-1 Q-2 Q-3 Q-4
2022 Quarterly STVR Citations
Administrative Vs. Disturbance
Administrative Disturbance
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Taxes, Fees, and STVR Program Costs
Table 3 provides an overview of annual STVR program revenues for calendar years 2019, 2020, 2021, and 2022. Of note:
• Permit/licensing fees and fine collections covered STVR program operational costs in 2021 and in 2022.
• Citation fine collections spiked in 2020 and 2021 in correlation with enhanced enforcement tools; however, as expected substantially decreased in 2022 as overall compliance increased.
• In 2021, Permit Ban areas generated approximately 80% of the total STVR TOT revenues, and Exempt Areas generated the remaining 20%. • In 2022, Permit Ban areas generated approximately 71% of the total STVR TOT revenues, and Exempt Areas generated the remaining 29%.

Table 3 * Citation Fine Collections revenue list collections current as of February 9, 2023 Prepared by: Lori Lorett, Permit Technician
Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
Attachment: 1. STVR Banned and Exempt Areas Map
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MILES AVE
58TH AVE

FRANCIS

HACK LN
FRED

WARING DRJEFFERSON ST
50TH
AVE
FRED

FRED WARING DR WARING DR

AVENIDA BERMUDAS
CALLE
TECATE

AVENIDA

BERMUDAS

AIRPORT BLV
CALLE

DURANGO

EISENHOWER DR

MONROE ST

WASHINGTON ST
58TH AVE 58TH AVE
50TH AVE

MADISON ST
48TH AVE
CALLE

TAMPICO

AVENIDA CARRANZA

EISENHOWER DR
5OTH AVE

JEFFERSON
ST
SH-111
52ND AVE

JEFFERSON ST JEFFERSON
ST
50TH AVE
54TH AVE
(10
(11
(7
(4
(1
(3
(2
(9
(8
(6
(5 (12
(13
¯
0 0.225 0.45 0.9 1.35 1.8Miles
STVR Exempt
STVR Exempt Zone
North La Quinta
Cove
Mid La Quinta
South La Quinta
City Boundary
Id name zoning
1 Homewood Suites (La Quinta Desert Villas - Center Pointe) Tourist Commercial (TC) District 2 Legacy Villas Tourist Commercial (TC) District & Development Agreement 3 La Quinta Resort including Spa & Tennis Villas Tourist Commercial (TC) District & Adjacent to TC District 4 Embassy Suites (Casitas Las Rosas) Village Commercial District 5 Village Commercial Village Commercial District
6 SilverRock Specific Plan Tourist Commercial (TC) District - Undeveloped 7 Codorniz Entitlement Approval
8 Signature at PGA West (Haciendas) Tourist Commercial (TC) District 9 Puerta Azul Entitlement Approval
10 SW corner Ave 62 & Madison St Tourist Commercial (TC) District - Undeveloped 11 NW corner Ave 64 & Madison St Tourist Commercial (TC) District - Undeveloped 12 Polo Villas Residences Development Agreement
13 Merv Griffin Estate Entitlement Approval
ATTACHMENT 1
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FINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 4 DECEMBER 14, 2022

SPECIAL MEETING

FINANCIAL ADVISORY COMMISSION

SPECIAL MEETING

MINUTES
WEDNESDAY, DECEMBER 14, 2022

CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 10:00 a.m. by Chair Mills.

PRESENT: Commissioners Anderson, Batavick, Dorsey, Mast, Way and Chair Mills
ABSENT: Commissioner Luettjohann
STAFF PRESENT: Finance Director Martinez, Financial Services Analyst Hallick, Account Technician Batuta, and Management Assistant Delgado

PLEDGE OF ALLEGIANCE
Commissioner Way led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
Staff requested that Study Session Item No. 1 “Discuss Reserve Analysis Review and Draft Report” be moved up and considered before the Business Session items.

The Commission concurred.

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None

CONSENT CALENDAR ITEMS

1. APPROVE MEETING MINUTES DATED NOVEMBER 9, 2022

2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JUNE 30, 2022

3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED SEPTEMBER 30, 2022

4. RECEIVE AND FILE FIRST QUARTER FISCAL YEAR 2022/23 TREASURY REPORTS FOR JULY, AUGUST, SEPTEMBER 2022
REPORTS AND INFORMATIONAL ITEM NO. 27
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FINANCIAL ADVISORY COMMISSION MINUTES Page 2 of 4 DECEMBER 14, 2022

SPECIAL MEETING
CONSENT CALENDAR ITEM NO. 2 and 3 – discussion
The Commission inquired about the following expenditure listed under the top five nongeneral fund expenditures for the Revenue and Expenditure Reports dated June 30, 2022, and September 30, 2022:
• Visit Greater Palm Springs – Financial Services Analyst Hallick explained that the City has a joint powers agreement with Visit Greater Palm Springs and a portion of the City’s transient occupancy tax based on a percentage is expended to them for marketing tourism purposes.

CONSENT CALENDAR ITEM NO .4 – discussion
The Commission inquired about the investments listed on Attachment 1 with 0% earnings.

Financial Services Analyst Hallick explained that these are either investments that have overall return rates (gain/loss) but not interest rates, or treasury discount notes.

Motion – A motion was made and seconded by Commissioners Batavick/Dorsey to approve the Consent Calendar as submitted. Motion passed: yes – 6, noes – 0, abstain – 0, absent – 1 (Luettjohann).

STUDY SESSION >>> taken out of Agenda order

1. DISCUSS RESERVE ANALYSIS REVIEW AND DRAFT REPORT (REPORT) Financial Services Analyst Hallick presented the staff report, which is on file in the Finance Department.

The Commission and staff discussed the City’s natural disaster insurance coverage and related annual premiums; cash flow budget revenues reserves and unassigned fund balance; the subcommittee’s recommendations for the City to make additional payments towards the City’s unfunded pension liability with California Public Employees Retirement System Agency (CalPERS); fluctuations of CalPERS annualized returns over the years; and the City’s timeframe for routine review of the Reserves Policy. Financial Services Analyst Hallick explained the difference between levels of pension unfunded liability and the timeline for taking the unfunded liability payment subcommittee recommendations to Council for consideration and direction as a study session item.

Discussion followed on the Commission's recommendations for changes to the Report.

BUSINESS SESSION>>> taken out of Agenda order

1. RECEIVE AND FILE THE ANNUAL MEASURE G SALES TAX OVERSIGHT COMPLIANCE REPORT (REPORT) FOR FISCAL YEAR 2021/22
Finance Director Martinez presented the staff report, which is on file in the Finance Department.
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FINANCIAL ADVISORY COMMISSION MINUTES Page 3 of 4 DECEMBER 14, 2022

SPECIAL MEETING
Finance Director Martinez thanked the subcommittee, which consisted of Commissioners Batavick and Luettjohann, for their time, recommendations, and thorough review of the Report.

The subcommittee provided an overview of the Report review process and thanked all the residents for their continuing support and investment in the community.

The Commission and staff discussed the use of Measure G unassigned reserves to prefund the Dune Palms Bridge project to avoid delay of construction that was approved by Council on February 15, 2022. Staff mentioned the Highway Bridge Program being oversubscribed and by prefunding this project, the City will move up on the priority list to be reimbursed by Caltrans. As the project is completed by phase, the City will request reimbursement of funds expended.

Motion – A motion was made and seconded by Commissioners Way/Mast to receive and file the annual Measure G Sales Tax Oversight Compliance Report for fiscal year 2021/22. Motion passed: yes – 6, noes – 0, abstain – 0, absent – 1 (Luettjohann).

2. APPOINT TWO FINANCIAL ADVISORY COMMISSIONERS TO SERVE ON THE FISCAL YEAR 2023/24 GENERAL FUND OPERATING BUDGET

SUBCOMMITTEE
Finance Director Martinez presented the staff report, which is on file in the Finance Department.

Commissioners Mast and Way expressed their interest to serve on the fiscal year 2023/24 general fund operating budget subcommittee.

Motion – A motion was made and seconded by Commissioners Dorsey/Batavick to appoint Commissioners Mast and Way to serve on the fiscal year 2023/24 general fund operating budget subcommittee. Motion passed: yes – 6, noes – 0, abstain – 0, absent – 1 (Luettjohann).

3. APPOINT TWO FINANCIAL ADVISORY COMMISSIONERS TO FORM A 10-

YEAR FINANCIAL PROJECTIONS TASK FORCE
Finance Director Martinez presented the staff report, which is on file in the Finance Department.

Commissioners Anderson, Batavick, and Dorsey expressed their interest to serve on the subcommittee to form a 10-year financial projections task force.

Motion – A motion was made and seconded by Commissioners Way/Mast to appoint Commissioners Anderson, Batavick and Dorsey to serve on the subcommittee to form a 10-year financial projections task force. Motion passed: yes – 6, noes – 0, abstain – 0, absent – 1 (Luettjohann).
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FINANCIAL ADVISORY COMMISSION MINUTES Page 4 of 4 DECEMBER 14, 2022

SPECIAL MEETING

DEPARTMENTAL REPORTS
All reports are on file in the Finance Department.

1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
COMMISSIONERS’ ITEMS
The Commission discussed changing the Commission regular meeting time from 4:00 p.m. to an earlier time.

ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners Dorsey/Anderson to adjourn this meeting at 11:30 a.m. Motion passed: yes – 6, noes – 0, abstain – 0, absent – 1 (Luettjohann).

Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California
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La Quinta City CouncilFebruary 21, 2023

La Quinta City Council
February 21, 2023