Agenda packet — La Quinta City Council, March 7, 2023 (part 1 of 2)

CITY COUNCIL AGENDA Page 1 of 6 MARCH 7, 2023

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, MARCH 7, 2023 AT 4:00 P.M.

Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans

PLEDGE OF ALLEGIANCE

CONFIRMATION OF AGENDA

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
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CITY COUNCIL AGENDA Page 2 of 6 MARCH 7, 2023
place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.

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ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. PRESENTATION BY STUDENTS FROM LA QUINTA HIGH SCHOOL ASSOCIATED

STUDENT BODY PROGRAM

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE

1. APPROVE COUNCIL MEETING MINUTES OF FEBRUARY 7, 2023 7

2. APPROVE SPECIAL COUNCIL MEETING MINUTES OF FEBRUARY 15, 2023 15

3. APPROVE COUNCIL MEETING MINUTES OF FEBRUARY 21, 2023 19

4. APPROVE DECLARATION AND DISPOSAL OF SURPLUS VEHICLES AND

EQUIPMENT
27 5. AUTHORIZE OVERNIGHT TRAVEL FOR ONE COUNCILMEMBER TO ATTEND

THE LEAGUE OF CALIFORNIA CITIES CITY LEADERS SUMMIT IN
SACRAMENTO, CALIFORNIA, APRIL 12-14, 2023
53 6. APPROVE DEMAND REGISTERS DATED FEBRUARY 17 AND FEBRUARY 24, 2023
55 STUDY SESSION PAGE

1. DISCUSS CONVERTING RIVERSIDE COUNTY SHERIFF’S DEPARTMENT

TRAFFIC CAR OFFICER POSITION TO A MOTOR OFFICER POSITION 71 2. DISCUSS NEW IMPROVEMENTS IN PUBLIC SAFETY TECHNOLOGY COST

AND BENEFITS ANALYSIS
73 3. DISCUSS FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02

DRAFT MASTER PLAN
117

BUSINESS SESSION
PAGE

1. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SHADE
STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC.

THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR

INSTALLATION OF SHADE STRUCTURES AT FRITZ BURNS PARK PROJECT NO. 2022-26 AND X-PARK PROJECT NO. 2022-28
141

2. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH KILEY AND

ASSOCIATES, LLC TO PROVIDE FEDERAL LOBBYIST SERVICES
185
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CITY COUNCIL AGENDA Page 4 of 6 MARCH 7, 2023

3. AUTHORIZE A MEMBER OF THE CITY COUNCIL TO ISSUE A LETTER OF CONCERN TO REINSTATE RIVERSIDE COUNTY SHERIFF’S DEPARTMENT

SCHOOL RESOURCE OFFICERS AT COACHELLA VALLEY UNIFIED SCHOOL

DISTRICT SCHOOLS
219
PUBLIC HEARINGS – None

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY RESOURCES – QUARTERLY REPORT OCTOBER –
DECEMBER 2022
223

5. DESIGN AND DEVELOPMENT

6. FINANCE

7. PUBLIC WORKS

8. POLICE – QUARTERLY REPORT OCTOBER – DECEMBER 2022 233

9. FIRE – QUARTERLY REPORT OCTOBER – DECEMBER 2022 237
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

13. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Fitzpatrick)

14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

15. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

16. CVAG PUBLIC SAFETY COMMITTEE (Peña)

17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)

18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)

19. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

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21. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

22. SUNLINE TRANSIT AGENCY (Peña)

23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

24. ANIMAL CAMPUS COMMISSION (Sanchez)

25. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez & Peña)

26. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

27. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF DECEMBER 21, 2022
241

28. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF FEBRUARY 15, 2023
247

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on March 21, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on March 2, 2023.

DATED: March 2, 2023
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
 The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.

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*** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/they to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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CITY COUNCIL

MINUTES
TUESDAY, FEBRUARY 7, 2023

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
Councilmember McGarrey said she will recuse herself and abstain from the discussion and vote on Consent Calendar Item No. 12 due to a potential conflict of interest stemming from a business relationship as her employer is Southern California Gas Company; and requested that this item be pulled for a separate vote. Council concurred.

CLOSED SESSION

1. SEMI-ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL
APPOINTED POSITION – CITY MANAGER

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:32 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported Council completed the City Manager’s semi-annual performance evaluation and no actions were taken that require reporting pursuant to Government Code section 54957.1 (Brown Act).

PLEDGE OF ALLEGIANCE
Councilmember Peña led the audience in the Pledge of Allegiance.

CONSENT CALENDAR ITEM NO. 17
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Taken out of Agenda order >>>

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. RIVERSIDE COUNTY TRANSPORTATION COMMITTEE COACHELLA
VALLEY RAIL UPDATE – PRESENTATION BY DEPUTY EXECUTIVE

DIRECTOR AARON HAKE
Deputy Executive Director Hake provided a presentation on the Riverside County Transportation Committee’s progress on the Coachella Valley Rail, a daily intercity commuter rail service to/from the Counties of Riverside, San Bernardino, Los Angeles, and Orange with nine stations from Union Station in Los Angeles to the City of Coachella.

Mr. Hake answered Council’s questions regarding funding; economic benefits to the Coachella Valley; criteria for rail station locations; partnership with CalTrans; third rail timeline; Union Pacific involvement; emission reduction studies; possibility of moving the existing Palm Springs station to a more accessible location; reasons for constructing a third rail as opposed to installing spurs to allow freight-commuter train sharing of existing tracks; and Amtrak’s interest in establishing a Los Angeles-Phoenix-Tucson commuter rail.

Taken out of Agenda order >>>

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Kay Wolff, La Quinta – spoke regarding the City’s Short-Term Vacation Rentals (STVR) Program. Ms. Wolff noted that the City ordinance has two flaws:
(1) there is no end date for STVRs operating in residential neighborhoods, and (2) the ban on new permits can be rescinded by future Councils; Councilmembers will be lobbied by investors to lift the ban on new STVRs; residents are still living with STVR; and residents are waiting for Council to reaffirm its commitment to the ban on new permits and to strengthen the ordinance.

City Manager McMillen announced that a periodic review and discussion of the STVR program is scheduled for the first Council meeting in March.

CONSENT CALENDAR

1. APPROVE COUNCIL MEETING MINUTES OF JANUARY 17, 2023

2. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND

ADVERTISE FOR BID THE CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08

3. AWARD CONTRACT TO CALIFORNIA COMMERCIAL POOLS, INC., FOR LA QUINTA PARK SPLASH PAD RENOVATION PROJECT NO. 2022-19
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4. ACCEPT THE LA QUINTA LANDSCAPE IMPROVEMENTS PROJECT NO. 2016-03G, LOCATED AT THE LA QUINTA X-PARK, ON THE SOUTH SIDE OF

WESTWARD HO DRIVE AND EAST SIDE OF DUNE PALMS ROAD

5. ACCEPT JEFFERSON STREET AT AVENUE 53 ROUNDABOUT PROJECT NO. 2017-09, LOCATED AT THE INTERSECTION OF JEFFERSON STREET,

SILVERROCK WAY AND HIDEAWAY ENTRANCE

6. ACCEPT WASHINGTON STREET AT AVENUE 50 AND CALLE TAMPICO

SIDEWALK AND AMERICAN WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2019-23, LOCATED AT THE NORTHWEST CORNER OF WASHINGTON STREET AND AVENUE 50 AND THE SOUTHSIDE OF CALLE

TAMPICO FROM CALLE OBISPO TO WASHINGTON STREET

7. AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY CITY CLERK TO ATTEND CITY CLERKS’ ASSOCIATION OF CALIFORNIA TECHNICAL TRAINING FOR CLERKS SERIES 100 IN RIVERSIDE, CALIFORNIA, MARCH 13-17, 2023

8. AUTHORIZE OVERNIGHT TRAVEL FOR THREE PLANNING

COMMISSIONERS AND ONE PLANNING STAFF MEMBER TO ATTEND THE

ANNUAL LEAGUE OF CALIFORNIA CITIES PLANNING COMMISSIONERS ACADEMY IN GARDEN GROVE, CALIFORNIA, MARCH 29 – 31, 2023

9. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE VINTAGE ASSOCIATES, INC., FOR ADDITIONAL SPENDING AUTHORITY UP TO $175,000 FOR EXTRA WORK AND PURCHASE OF PLANT MATERIALS IN FISCAL YEAR 2022/23 WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER

10. EXCUSE ABSENCES OF COMMISSIONER GUERRERO FROM THE
JANUARY 24, 2023, PLANNING COMMISSION MEETING AND
COMMISSIONER BATAVICK FROM THE FEBRUARY 2, 2023, FINANCIAL

ADVISORY COMMISSION SPECIAL MEETING

11. APPROVE DEMAND REGISTERS DATED JANUARY 13, JANUARY 20, AND JANUARY 27, 2023

12. APPROVE DEMAND REGISTER FOR SOUTHERN CALIFORNIA GAS COMPANY DATED JANUARY 27, 2023
MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve Consent Calendar Item Nos. 1 – 11 as recommended. Motion passed unanimously.
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CONSENT CALENDAR ITEM NO. 12

COUNCILMEMBER MCGARREY RECUSED HERSELF FROM DISCUSSION

AND VOTE ON THIS ITEM DUE TO A POTENTIAL CONFLICT OF INTEREST

STEMMING FROM A BUSINESS RELATIONSHIP WITH SOUTHERN

CALIFORNIA GAS COMPANY
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve Consent Calendar Item No. 12 as recommended.

Motion passed – ayes 4, noes 0, abstain 1 (McGarrey), absent 0.

BUSINESS SESSION

1. APPROVE SECOND ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2022/23

COUNCILMEMBER MCGARREY STATED SHE SERVES AS A VOLUNTEER

ON THE BOARD OF FRIENDS OF THE DESERT MOUNTAINS NON-PROFIT ORGANIZATION AND DOES NOT RECEIVE A STIPEND; THUS, THERE IS NO

CONFLICT WITH HER PARTICIPATING IN THE DISCUSSION AND VOTE ON

THIS ITEM

MAYOR EVANS STATED SHE SERVES ON THE COACHELLA VALLEY

VOLUNTEERS IN MEDICINE, A NATIONAL NON-PROFIT ALLIANCE, AND DOES NOT RECEIVE A STIPEND; THUS, THERE IS NO CONFLICT WITH HER

PARTICIPATING IN THE DISCUSSION AND VOTE ON THIS ITEM
Community Resources Manager Christina Calderon presented the staff report, which is on file in the Clerk’s Office.

Council discussed the evaluation process; encouraging students to write and apply for grant funds; partnering with the District Foundation; important work being done by these non-profit organizations; Coachella Valley Horse Rescue program and funding; and need for Angle Force data.

PUBLIC SPEAKERS: Rescue Operations Director Linda Dondero and Grant Writer Brenda Vatland with Coachella Valley Horse Rescue – introduced themselves and provided detailed information on the services they provide, including the veterans’ program, and children’s camp.

PUBLIC SPEAKER: Executive Director Tammy Martin with Friends of the Desert Mountains – introduced herself, provided details on the services they provide, including youth programs, and thanked Council for their continued support. 10 Click Here to Return to Agenda
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PUBLIC SPEAKER: Board Member and Secretary Aileen Alvarez with Shay’s Warriors – introduced herself, spoke about the services the organization provides to cancer survivors, and thanked Council for the starter grant.

MOTION – A motion was made and seconded by Councilmembers McGarrey/Sanchez to approve the second round of Community Services Grants for fiscal year 2022/23 as detailed below for a total combined grant funding of $23,000:
 Angel Force $0
 Angel View $3,500
 Coachella Valley Horse Rescue $4,500
 Coachella Valley Volunteers in Medicine $5,000
 Friends of the Desert Mountains $4,500
 La Quinta High School AVID* $0
 Riverside County Sheriff Explorer Post 503 $5,000
 Shay’s Warriors* $500 starter grant
Motion passed unanimously.

2. APPOINT ONE COUNCILMEMBER TO SERVE ON THE PILLARS OF THE

COMMUNITY, DISTINGUISHED ARTISTS, AND DISTINGUISHED ATHLETES

AWARD PROGRAMS REVIEW SUBCOMMITTEE
Community Resources Analyst Michael Calderon presented the staff report, which is on file in the Clerk’s Office.

MOTION – A motion was made and seconded by Councilmembers Peña/McGarrey to appoint Councilmember Fitzpatrick to serve on the Pillars of the Community, Distinguished Artists, and Distinguished Athletes award programs review subcommittee as recommended. Motion passed unanimously.

MAYOR EVANS CALLED FOR A BRIEF RECESS AT 5:09 P.M.

MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 5:15 P.M. WITH

ALL MEMBERS PRESENT

STUDY SESSION

1. DISCUSS IMPERIAL IRRIGATION DISTRICT (IID) CONTRACT EXPIRATION

AND CONSIDER OPTIONS IN MOVING FORWARD THAT ADDRESS AGING

EQUIPMENT AND STRESSED POWER GRID
City Manager McMillen presented the staff report, which is on file in the Clerk’s Office.

Council discussed the current focus and governance of IID; IID being a special district versus a stockholder corporation like Southern California Edison Co.; Riverside County’s non-representation on the IID Board; importance of representation on the IID Board if IID continues to provide service to La Quinta residents; inability for La Quinta to grow unless 11 Click Here to Return to Agenda
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infrastructure is upgraded and aging equipment replaced; allowance of self-generation by developers via wind, solar, gas, etc.; future existence of IID; both increased capacity for new in-fill projects and replacement of existing deteriorating infrastructure need significant funds and currently there is no source of those funds; need for media to cover this important matter, i.e., what entity will provide electricity in 2033, how will upgrades be funded, what will rates look like, will customers be represented, etc.; statewide move to electric-powered vehicles stressing the grid; challenge of resolving matter when there are multiple cities, jurisdictions, and agencies involved; unclear as to what entity owns the infrastructure; the 1934 Compromise Agreement terms, including the imprecise language on infrastructure ownership; City’s ability to establish its own utility district; working with other City Attorneys to scrutinize and dissect the 1934 Compromise Agreement, subsequent agreements, and Agreement performance/non-performance; owner of infrastructure would be responsible for repairs and upgrades, and would be the entity to issue bonds to fund upgrades; City’s options for buying/leasing land for a solar farm; possibility of Coachella Valley Water District (CVWD) providing electricity in the future; possibility of eastern Coachella Valley customers creating their own special district; Local Agency Formation Commission (LAFCO) energy study underway will provide governance options only, no recommendations; IID’s Energy Consumers Advisory Committee (ECAC) and the newly formed IID Coachella Valley Energy Commission (CVEC) have no vote, authority, or power, only provide recommendations to the IID Board; past efforts of State Assemblyman Chad Mayes to get representation on the IID Board for all its customers; possibility of allowing off-grid, self-sustaining projects; conflict between mandated State affordable housing project and insufficient power to supply them; lead time for delivery of new generators, transformers and utility poles; important to provide incentives for rooftop solar installation in IID territory; the pending failure of IID transformers, wood poles, etc.; the need for IID to stockpile replacement equipment for emergencies, such as a major earthquake; need to explore the effect the proposed Chuckwalla National Monument, which contains IID transmission lines, would have on future energy service; getting County Supervisor Perez personally involved; providing guidelines to LAFCO regarding La Quinta’s position; State’s Public Utilities Commission does not have jurisdiction over IID because it is a special district, not a public utility company; LAFCO is the agency that has jurisdiction; need to engage regional partners; and importance of City Managers working daily behind-the-scenes to study problem and examine solutions.

PUBLIC SPEAKER: Philip Bettencourt, La Quinta, At-Large Commissioner on the IID CVEC – said it’s important for each stakeholder city to develop its own economic and intellectual library of tools needed to protect constituents, and be an effective dealmaker when the time comes.

Council directed City Manager McMillen to continue to work with the other City Managers within the affected regions, and for the City Attorney to work with other City Attorneys representing the affected regions to determine options and solutions available to Council.

PUBLIC HEARINGS – None
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DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office.

3. STATE OF EMERGENCY RELATING TO NOVEL CORONAVIRUS DISEASE 2019

AND TELECONFERENCE ACCESSIBILITY FOR PUBLIC MEETINGS
PURSUANT TO ASSEMBLY BILL 2449 (RUBIO) (STATS. 2022, CH. 285) IMPLEMENTING NEW BROWN ACT PROVISIONS [GOVERNMENT CODE
SECTION 54953 AND 54954.2]
City Clerk Radeva summarized the teleconference requirements and procedures under AB 2449.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Mayor Evans reported on her attendance at the Desert Sands Education Foundation fundraiser; Council’s attendance at the Dune Palm Bridge groundbreaking ceremony on January 30, 2023; the Patriot’s Luncheon; and the upcoming 100th birthday celebration for famous winemaker Miljenko “Mike” Grgich.

Councilmember Sanchez reported on his attendance at the Sotheby’s ribbon cutting event; and delivery of 90 tattered American flags to the American Legion for proper disposal.

Councilmember McGarrey reported on her attendance at the League of California Cities, City Council Academy.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2023, Mayor Evans reported on her participation in the following organizations’ meetings:
 DESERT SANDS SCHOOL DISTRICT COMMITTEE
 GREATER PALM SPRINGS CONVENTION AND VISITORS’ BUREAU
La Quinta’s representative for 2023, Councilmember Fitzpatrick reported on her participation in the following organizations’ meetings:
 CVAG TRANSPORTATION COMMITTEE
 RIVERSIDE COUNTY TRANSPORTATION COMMISSION
La Quinta’s representative for 2023, Mayor Pro Tem Sanchez reported on his participation in the following organizations’ meetings:
 ANIMAL CAMPUS COMMISSION
 DESERT SANDS UNIFIED SCHOOL DISTRICT 2X2 COMMITTEE

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ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adjourn at 6:33 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP

CITY COUNCIL MINUTES

SPECIAL MEETING

ANNUAL COMMUNITY WORKSHOP
WEDNESDAY, FEBRUARY 15, 2023

CALL TO ORDER
A special meeting of the La Quinta City Council was called to order at 5:10 p.m. by Mayor Evans to conduct the City’s Annual Community Workshop at the La Quinta Wellness Center, located at 78450 Avenida La Fonda, La Quinta, CA 92253.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None
COMMUNITY MEMBERS SIGNED IN: 55
CITY STAFF PRESENT: 33
CONFIRMATION OF AGENDA – Confirmed

PLEDGE OF ALLEGIANCE
Mayor Evans led the audience in the Pledge of Allegiance ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None.

STUDY SESSION

1. ANNUAL COMMUNITY WORKSHOP: “RECONNECT, REIMAGINE, AND RECALIBRATE”
Mayor Evans welcomed all participants to the annual community workshop and explained the purpose of the workshop.

City Manager McMillen introduced himself, welcomed all participants, provided an overview of the workshop agenda and objectives, and affirmed La Quinta’s sacred values set by the community:
 Health and Wellness
 High Quality Aesthetics
 Vibrant and Safe Community
 Visually Beautiful City
 Cultural Diversity
Finance Director Martinez presented the City’s current financial status and priorities.

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SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
City Manager McMillen presented the City’s initiatives and Big Rocks projects for fiscal year 2023/24:
 Strategic Plan – a document that outlines the direction of the organization; maps out the vision for the City’s growth, and lists a plan on how to get there.  Undergrounding Utilities – voted No. 1 priority by the residents at the 2022 Community Workshop; feasibility study underway.
 Imperial Irrigation District – electrical services – challenges due to the current capacity of a strained grid and the need to improve the existing infrastructure, which is at the end of its useful life; collaboration with agencies within the affected areas and efforts underway.
 Sphere of Influence – defines the area where the City can grow into in the future; feasibility study is underway.

Management Analyst Kinley presented the City’s plans to increase the number of affordable housing units in La Quinta to meet the ever-increasing State Regional Housing Needs Allocation assessment and requirements.

Community Resources Manager Christina Calderon spoke of the City’s efforts to implement upgrades to City parks, including additional shade structures and parking capacity.

Traffic Analyst Gunterson provided an overview of the City’s Public Safety Camera System, objectives, costs, and efforts to complete the Phase II implementation, which will include additional areas to the system; details will be presented at the March 21, 2023, Council meeting.

Community Resources Analyst Michael Calderon provided an update on the City’s Concerts in the Park series, including additional shows added over the last year, per residents’ request at the 2022 Community Workshop.

Management Analyst Hansen provided an update on the City’s efforts to install additional shade structures throughout City parks.

Community Resources Manager Christina Calderon provided an update that the Wellness Center operating hours were expanded to include Saturdays, and future efforts to include Sundays; and fitness center operations.

Design and Development Director Castro provided an update on the Highway 111 Corridor revisioning plan.

City Clerk Radeva provided an overview of the Short-Term Vacation Rental (STVR) Program characteristics, compliance status, and taxes, fees, and STVR Program costs for 2022, and a comparison to 2021 calendar year.

Director of Business Unit and Housing Development Villalpando provided an update on the City’s efforts to comply with Senate Bill 1383 imposing organics recycling requirements throughout the State.
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CITY COUNCIL MINUTES Page 3 of 4 MARCH 12, 2022

SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
Community Resources Analyst Michael Calderon provided an update on the new X-Park facility, its operations and use.

Marketing Manager Graham spoke of the design updates recently implemented to The Gem local publication and the new Love La Quinta marketing campaign.

Taken out of Agenda order >>>

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comments were provided by several residents on the following subjects:
 Reducing speeding
 Police services contract
 Utilities undergrounding
 Talus development status update, including financing
 Street sweeping
 Cultural Campus design timeline
 Postal services for the Cove
PUBLIC SPEAKER: July Mickel, La Quinta – requested that additional pickleball courts be installed in La Quinta.

PUBLIC SPEAKER: Philip Bettencourt, La Quinta – expressed his gratitude and appreciation to the La Quinta Historical Society.

PUBLIC SPEAKER: Alena Callimanis, La Quinta – inquired about the City’s postal services and expressed concern about recent mail theft reportings.

STUDY SESSION – Continued

1. ANNUAL COMMUNITY WORKSHOP: “RECONNECT, REIMAGINE, AND RECALIBRATE” – Continued
Staff presented the following five (5) projects to be voted on by residents:
 Fritz Burns Upgrades / Maintenance and Operations Yard  Highway 111 Repaving (Jefferson St. to Washington St.) / Art Entry Monuments  Village Parking enhancements
 Arts and Music Line Connector
 Drainage
Workshop participants were teamed by tables and asked to collaborate and come up with one (1) write-in project per table to be voted on by all workshop participants. The write-in projects below are listed in weighted ranking based on participants’ votes:

1. Better Roads

2. Road Diet to Reduce/Improve Speeding in the Cove

3. Community Gardens
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CITY COUNCIL MINUTES Page 4 of 4 MARCH 12, 2022

SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP

4. Improving Historic Casita at Calle Tampico / Eisenhower Dr.

5. Traffic Barriers / More Bike Lanes

6. Bus Stop Shades

7. Additional Crosswalk Lights

8. Water Conservation / Turf Removal for Golf Courses

9. Art Commission

10. North La Quinta Community Center
The top five (5) write-in projects listed above were added to the five (5) projects presented by the City, and participants were asked to vote on their top three (3) projects based on their priority. The projects below are listed in weighted ranking order based on all participants’ votes:

1. Fritz Burns Upgrades / Maintenance and Operations Facility

2. Road Diet to Reduce/Improve Speeding in the Cove

3. Improving Historic Casita at Calle Tampico / Eisenhower Dr.

4. Better Roads

5. Village Parking enhancements

6. Traffic Barriers / More Bike Lanes

7. Arts and Music Line Connector

8. Community Gardens

9. Highway 111 Repaving (Jefferson St. to Washington St.) / Art Entry Monuments

10. Drainage

CLOSING COMMENTS
Mayor Evans and Councilmembers thanked the participants for their time and commitment to La Quinta; and noted community input and engagement are vital in shaping our community’s future and vision of tomorrow.

MAYOR’S AND COUNCILMEMBERS’ ITEMS – None.

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Peña/McGarrey to adjourn at 7:44 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL MINUTES Page 1 of 7 FEBRUARY 21, 2023

CITY COUNCIL

MINUTES
TUESDAY, FEBRUARY 21, 2023

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:43 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans ABSENT: None

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Ken Calvert, United States Representative for California’s 41st Congressional District – Congressman Calvert introduced himself; stated that he has served in the U.S. Congress for 30 years, is the senior Republican in the State of California, is Chair of the Defense Appropriations subcommittee, and is 2nd ranking member on the Energy and Water Appropriations Committee; stated he is looking forward to representing residents of La Quinta; is seeking input from communities on what they need from the federal government; and announced that he has opened an office in Palm Desert to serve constituents.

Mayor Evans explained that she, along with Mayor Pro Tem Sanchez and city staff, met with Congressman Calvert and his staff to discuss challenges facing La Quinta and the Coachella Valley such as energy issues, infrastructure demands in the Valley, and the need for public safety grants.

CONFIRMATION OF AGENDA – Confirmed

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF
SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9
(NUMBER OF POTENTIAL CASES: 1)

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:48 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:09 P.M. WITH ALL MEMBERS PRESENT CONSENT CALENDAR ITEM NO. 3
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CITY COUNCIL MINUTES Page 2 of 7 FEBRUARY 21, 2023
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act).

PLEDGE OF ALLEGIANCE
Mayor Pro Tem Sanchez led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Ronald Dennis, La Quinta – expressed concerns about the sand blowing from the Talus project site.

City Manager McMillen noted the ownership interests of the SilverRock/Talus site are shared between the Coachella Valley Water District, the City, and the Robert Green Company; and explained the dust mitigation measures in place.

PUBLIC SPEAKER: Jeff Fishbein, Chair of the La Quinta Chamber of Commerce, Coldwell Banker realtor, and La Quinta resident – announced the 16th annual 2023 La Quinta Car Show will be held on Saturday, February 25, 2023, at the La Quinta Community Park, from 9 a.m. to 3 p.m.; and updated Council on membership, city walks, GEM ad sales, ribbon cuttings, Chamber 101 mixers, and State-of-the-City event in October.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. TALUS – PROJECT STATUS UPDATE
President and CEO Robert Green of Robert Green Company addressed mitigation measures for blowing sand at the project site; informational meetings with golf course staff and homeowners’ associations; contacted Chamber of Commerce to get on its agenda; attendance at a gathering of concerned citizens; provided details on the project’s overall progress and sequence of activities onsite for 1) Montage Hotel and Spa, 2) Montage Guestrooms, 3) Montage Residences, 4) Conference and Shared Services Building, 5) Golf Clubhouse, 6) Pendry Residences, 7) Pendry Hotel; and loans and funding update.

Council discussed loans and funding; and contractors and subcontractors under contract, and ability to commence construction again, immediately when funding is secured.

CONSENT CALENDAR

1. AUTHORIZE OVERNIGHT TRAVEL FOR THE CITY CLERK AND DEPUTY CITY CLERK TO ATTEND THE ANNUAL LASERFICHE EMPOWER 2023
CONFERENCE IN LONG BEACH, CALIFORNIA, MAY 30 – JUNE 1, 2023 20 Click Here to Return to Agenda
CITY COUNCIL MINUTES Page 3 of 7 FEBRUARY 21, 2023

2. AUTHORIZE OVERNIGHT TRAVEL FOR FINANCIAL SERVICES ANALYST TO

ATTEND THE CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION
ANNUAL CONFERENCE IN SAN MATEO, CALIFORNIA, APRIL 25-28, 2023

3. EXCUSE ABSENCE OF COMMISSIONER TYERMAN FROM THE FEBRUARY 28, 2023, PLANNING COMMISSION MEETING

4. ADOPT RESOLUTION DESIGNATING SPEED LIMITS FOR JEFFERSON STREET FROM AVENUE 52 TO AVENUE 54 [RESOLUTION NO. 2023-002]

5. ADOPT RESOLUTION PROCLAIMING THE TERMINATION OF THE LOCAL EMERGENCY FOR THE CITY DUE TO 2019 NOVEL CORONAVIRUS DISEASE EFFECTIVE FEBRUARY 28, 2023 [RESOLUTION NO. 2023-003]

6. ADOPT RESOLUTION TO APPROVE TIME EXTENSION TO COMPLETE ONSITE IMPROVEMENTS FOR THE POLO VILLAS RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 33085) LOCATED WEST OF MADISON STREET BETWEEN AVENUES 50 AND 52 [RESOLUTION NO. 2023-004]

7. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENT AND

AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP NO.33085, POLO VILLAS, A RESIDENTIAL DEVELOPMENT LOCATED WEST OF MADISON STREET BETWEEN AVENUES 50 AND 52

8. APPROVE DEMAND REGISTERS DATED FEBRUARY 3 AND FEBRUARY 10, 2023

9. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2022
CONSENT CALENDAR ITEM NOS. 4 AND 5 – COMMENTS
ITEM NO. 4: Mayor Evans commented the lowering of the speed limit on Jefferson St. is an action Council takes independent of the annual State study, based on a local traffic survey.

ITEM NO. 5: Mayor Evans and Councilmember Fitzpatrick thanked staff, the community, and businesses for their assistance and cooperation during the COVID-19 state-ofemergency.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve the Consent Calendar as recommended, with Item Nos. 4, 5, and 6 adopting Resolutions No. 2023-002, 2023-003, and 2023-004, respectively. Motion passed unanimously.
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CITY COUNCIL MINUTES Page 4 of 7 FEBRUARY 21, 2023

BUSINESS SESSION

1. ADOPT RESOLUTION TO APPROVE THE CITY’S GENERAL FUND BALANCE AND RESERVES POLICY [RESOLUTION NO. 2023-005]
Financial Services Analyst Hallick presented the staff report, which is on file in the Clerk’s Office.

Council discussed the natural disaster category recommended reserves; the timeframe to receive Federal Emergency Management Agency (FEMA) and State reimbursements; insured assets not being eligible for federal/state reimbursement; losses that exceed insurance would be eligible; eligibility of insurance deductibles; unassigned funds; and gratitude to the Financial Advisory Commission (FAC) and staff.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to adopt Resolution No. 2023-005 as recommended:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, APPROVING AND ADOPTING THE GENERAL FUND BALANCE

AND RESERVES POLICY
Motion passed unanimously.

2. RECEIVE AND FILE FISCAL YEAR 2022/23 MID-YEAR BUDGET REPORT,

APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, DESIGNATE

RESERVE FUNDING ALLOCATIONS AND APPROVE ADDITIONAL

DISCRETIONARY PAYMENT TO PAY OUTSTANDING PENSION

OBLIGATIONS
Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office.

Council discussed additional funding allocation to update the Play in LQ website; repairs and maintenance of the community pool due to increased use; wellness component for employees; City Hall HVAC expenses; vehicle replacements and electric vehicles; Fritz Burns Park future study session; park equipment shade structures; increased use of all City parks; funding for parks and long-term maintenance plans; paying off the City’s unfunded pension liability; effect of unfunded liabilities on the City’s future financial ratings; and impact of a recession on the unfunded liability.

PUBLIC SPEAKER: Richard (Dick) Mills, La Quinta – current Chair of the FAC, stated that the City is in an outstanding financial position as it has an additional $5 million in the Pension Trust fund, which means the City is 100% funded on its pension liability. 22 Click Here to Return to Agenda
CITY COUNCIL MINUTES Page 5 of 7 FEBRUARY 21, 2023
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to:
 Receive and file fiscal year 2022/23 Mid-Year Budget Report;  Approve the recommended budget adjustments of $840,000;  Designate $9 million in reserve funding allocations to fully fund the City’s updated reserves categories as follows:
 Natural Disaster $15 million ($5 million increase from $10 million)  Economic Downturn $13 million ($2 million increase from $11 million)  Cash Flow $ 5 million (no increase)
 Capital Replacement $12 million ($2 million increase from $10 million)  Approve allocation of $5.2 million from General Fund Unassigned Fund Balance and $5 million from the Pension Trust fund to make an additional discretionary payment in fiscal year 2022/23 to pay down the City’s unfunded pension obligations.

Motion passed unanimously.

STUDY SESSION

1. DISCUSS SHORT-TERM VACATION RENTAL (STVR) PROGRAM

CHARACTERISTICS, COMPLIANCE, AND ENFORCEMENT OVERVIEW FOR 2022 AND A COMPARISON TO 2021
City Clerk Radeva and Permit Technician Lorett presented the staff report, which is on file in the Clerk’s Office.

PUBLIC SPEAKER: Kay Wolff, La Quinta – requested that Council reaffirm the ordinances banning new STVR permits; improve and tighten enforcement with funds generated by STVRs; proposed that statistic showing no resident complaints to the STVR hotline may be due to residents giving up on satisfactory responses; proposed steps to restore public confidence in using the hotline service; offered steps to remove illegal operators and improve the program; and steps to educate residents.

PUBLIC SPEAKER: Jelena Tamm, La Quinta – provided information on STVRs in the Santa Rosa Cove residential community; and requested that new STVR permits be permitted in this HOA.

PUBLIC SPEAKER: Jelena Tamm, La Quinta resident and Board Member/representative of Vacation Rental Owners and Neighbors (VRON-LQ) (used speaker time donated by Quinn Tamm, La Quinta) – stated that the work of Code Enforcement, VRON-LQ, and STVR owners over the past years has resulted in a successful program; and offered assistance of VRON-LQ members should the City wish to discuss lifting the ban on new STVR permits.

Council discussed the number of entitled properties in the exempt areas; Santa Rosa Cove community’s vote to abide by City’s ban on new permits, and not be exempt from that ban, when Council discussed a possible code amendment to establish a process for 23 Click Here to Return to Agenda
CITY COUNCIL MINUTES Page 6 of 7 FEBRUARY 21, 2023
such amendments back in 2021; the successful results of the four-day test of the City’s complaint hotline; entities that answer the hotline each day/time of its 24/7 coverage; misinformation regarding false complaints; noise complaints from owner-occupied properties; proactive surveillance of problem areas; need for continued vigilance on unpermitted rentals; Code Compliance collaboration with HOAs security; closing gaps that unpermitted renters find to circumvent the program; frequency and methods in place to verify the number of bedrooms in each rental and cross-checking advertisements; future discussion of adjusting the ban on new Homeshare permits; Council’s desire to tackle unpermitted properties; need for data from group opposing all STVRs in order to evaluate problems they raise; encouraging resident to meet with staff with suggestions for program improvement; declining density of STVRs; inability to fairly deal with STVRdensity per area blocks; and administrative appeals process is to provide the required due process to the responsible party.

Council reached a consensus and directed staff to bring a Study Session regarding consideration of lifting the ban on new STVR Homeshare permits; discussing a requirement for a four-fifth vote to change the current ban on the issuance of new STVR permits in permit ban areas; administration of the program in HOAs by HOA’s security; and suggestions presented by public speaker Kay Wolff.

WRITTEN PUBLIC COMMENTS were received from the residents listed below, in alphabetical order, requesting that the issuance of new STVR permits be reinstated for the Santa Rosa Cove residential development; the comments were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting:
 Lorna and Zimmerman Beccaira, La Quinta
 Paul and Barbara Chrisman, La Quinta
 Ken Kristensen, La Quinta
 Bruce Romans, La Quinta
 Christian Schofield, La Quinta
 Peter and Susan Starrett, La Quinta
 Hilary Streeter, La Quinta
 Marcuse Strijdveen, La Quinta
 Nicole Strijdveen, La Quinta
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – None
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Peña reported on his attendance at the Date Festival Parade in Indio.

Mayor Evans reported on the annual Community Workshop, held on February 15, 2023; meeting India’s Ambassador to the U.S.; Palm Springs Air Museum Gala; ribbon cuttings 24 Click Here to Return to Agenda
CITY COUNCIL MINUTES Page 7 of 7 FEBRUARY 21, 2023
for new La Quinta businesses; leadership talk to ASB students; Find Food Bank Giving Breakfast; and La Quinta Rotary Club.

Councilmember McGarrey reported on her meeting with the Girl Scouts.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2023, Mayor Evans reported on her participation in the following organizations’ meetings:
 CVAG COACHELLA VALLEY CONSERVATION COMMISSION
 IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY

COMMISSION
La Quinta’s representative for 2023, Councilmember Fitzpatrick reported on her participation in the following organization’s meeting:
 RIVERSIDE COUNTY TRANSPORTATION COMMISSION
La Quinta’s representative for 2023, Councilmember Peña reported on his participation in the following organizations’ meetings:
 MOSQUITO AND VECTOR CONTROL DISTRICT BOARD OF TRUSTEES  CVAG HOMELESSNESS COMMITTEE

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers McGarrey/Sanchez to adjourn at 6:50 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: March 7, 2023

STAFF REPORT
AGENDA TITLE: APPROVE DECLARATION AND DISPOSAL OF SURPLUS VEHICLES

AND EQUIPMENT

RECOMMENDATION
Approve the declaration and disposal of surplus vehicles and equipment.

EXECUTIVE SUMMARY
• The City has accumulated surplus, obsolete and non-functional equipment that has limited market value and one City-owned motorcycle and street sweeper that have reached the end of their functional life (Surplus).
• Pursuant to the City’s Surplus Supplies and Equipment Policy (Policy), Council must declare property surplus prior to sale.
• Upon Council approval, a notice for bid will be advertised in The Desert Sun and on the City’s website.

FISCAL IMPACT
Proceeds from equipment sales will be deposited into the original fund they were purchased from, and vehicle sales will be deposited into the Equipment Replacement Fund (501-0000-45000), which includes a hauling cost for the street sweeper with The Auction Company (TAC) of approximately $800. Advertising cost in The Desert Sun will be approximately $200 and is budgeted in Finance (101-1006-60450, Advertising).

BACKGROUND/ANALYSIS
The Surplus consists of both functioning and non-functioning equipment that is no longer needed or has outlived its purpose (Attachment 1). Surplus items are identified by Department Directors as outlined by Policy. The Finance Department consolidates the items for Council’s review.

Police motorcycles have a useful lifespan of approximately 5 years or 50,000 miles. The City has determined that this City-owned motorcycle has reached the end of its useful life.

Per Policy, a Department Director may determine the estimated market value. The total estimated market value, per Kelley Blue Book, for the motorcycle is $5,465, if considered in “good” condition (Attachment 2).

CONSENT CALENDAR ITEM NO. 4
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Upon Council approval, Surplus will be advertised for bid in The Desert Sun and on the City website. Staff is proposing the following schedule:
• Publication posting: March 10 and 17, 2023
• Bid deadline: March 24, 2023
• Bid opening: March 27, 2023
The City contracts for street sweeping through Burrtec and the Coachella Valley Association of Governments; the City owns a street sweeping unit that has reached its end of life and is currently inoperable and will be advertised and auctioned off by TAC. TAC owners have been in the auction industry for over 30 years specializing in selling for Government Agencies and the City has utilized their services in the past. The total estimated market value of the street sweeping unit, per vendors in the United States with similar products available, if considered in “good” condition, is $50,000 (Attachment 2).

Per Policy, if no bids are received, the surplus equipment will be sold at auction, donated to a non-profit organization, or discarded.

ALTERNATIVES
Staff does not recommend an alternative action; this process occurs so that the City may discard surplus property and equipment.

Prepared by: Jessica Delgado, Management Assistant
Approved by: Claudia Martinez, Finance Director
Attachments: 1. List of Surplus Property and Equipment

2. List of Surplus Vehicles
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Item
Number Item Photo Brand/Model Description Serial number Condition 1413 Bicycle Trek Black WTU343C3405D Poor
1414 Bicycle Trek Black, Missing Seat Unknown Poor
1415 Bicycle Trek Black WW2814357 Poor
1416 Bicycle Trek Black WW2815300 Poor
1417 Bicycle Trek Black WL3145757 Poor
1418 Bicycle Trek Black W23254182 Poor
1419 Bicycle Helmets Bell One bag of 10 Black/White Helmets Unknown Poor 1420 Flashlight Streamlight Black 520875 Poor
ATTACHMENT 1
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Item
Number Item Photo Brand/Model Description Serial number Condition 1421 Flashlight Streamlight Black 557570 Poor
1422 Flashlight Maglight Black MCLM20021813 Poor
1423 Flashlight Sure Fire Black PAT-6386730 Poor
1424 Electronics and Cables Unknown
1 Box of Miscellaneous Electronics and
Cables Unknown Poor
1425 Filling Cabinet Unknown Black, 2-Drawer with Key N/A Fair 1426 Bicycle Mount Rack THULE Black 1686974 Fair
1427 Bicycle Mounted Rack THULE Black 1924440 Fair
1428 GPS TomTom Black L42118B01463 Fair
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Item
Number Item Photo Brand/Model Description Serial number Condition 1429 Computer Tower HP, Pro Desk Unknown MXL5040VCV Poor 1430 Computer Tower Dell Optiplex 3020 Unknown 7T7SF02 Poor 1431 Computer Tower HP, Pro Desk Not Working MXL5040VFC Poor 1432 Computer Tower Dell Optiplex 3020 Not Working 11475205202 Poor 1433 Computer Tower HP, Pro Desk Broken CD Rom Drive 2UA4210XZM Poor 1434 Computer Tower HP, Pro Desk Not Working MXL3520ZTR Poor 1435 Computer Tower HP Pro 3005MT Not Working MXL01918D8 Poor 1436 Monitor NEC V221W Unknown 9Y104588NA Poor
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Item
Number Item Photo Brand/Model Description Serial number Condition 1437 Monitor HP Elite Display E221i Unknown 3CQ3201HGZ Poor 1438 Monitor HP L1750 Unknown CNC820R818 Fair
1439 Monitor HP Compaq LA2205wg Working 3CQ3201MWC Good 1440 Monitor Dell Working CN-0GXY2M-QDC00-8A5-0NUB-A07 Good 1441 Scanner Fujitsu Scan Snap ix500 Not Working A13BC07828 Fair 1442 Monitor Dell Working CN-0GXY2Z Good
1443 Monitor HP Elite Display E221i Working 5OC5180013120BNW Fair 1444 Laptop Panasonic CF-74 Black and Grey Unknown Unknown 32 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1445 Computer Tower Unknown Unknown if Working MXL5501R9V Poor 1446 Computer Keyboards Unknown Several Keyboards N/A Poor 1447
Universal Forensic
Extraction Device Cellebrite Extraction Device with Carrying Bag Unknown Unknown 1448 Hearing Devices
Hamilton Buhl, Model ALSR700/Dual
Channel Reciever Total of 6, Working and Includes Case N/A Good 1449 Haul Trailer Carry-on 2006 Cargo Trailer 4YMCL1266T058151 Good 1450 Concrete Mixer Muller Mixer Mixer with Tow Bar 135700 Fair 1451 Chairs A-Line Total of 56 White Chairs N/A Good
1452 Street Stencils Unknown Serveral N/A Poor
1453 Welder Lincoln Elect 3200 HD Unknown Unknown Poor
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Item
Number Item Photo Brand/Model Description Serial number Condition 1454 Paint Sprayer Unknown Walk Behind Paint Sprayer Unknown Poor 1455 Air Tank Mid-West Products Portable, 9 Gallon N/A Good 1456 Office Desk National Waveworks End Panel, Laminated 17306 Good 1457 Sawzall Rigid Total of 2, Battery Operated Unknown Poor 1458 Van Shelving Weather Guard Storage Shelving N/A Good 1459 Tool Box Kobalt Black Truck Bed Tool Box N/A Fair
1460 Tool Box Huskey Black Truck Bed Tool Box N/A Fair
1461 Tool Box Weather Guard Black Truck Bed Tool Box N/A Fair 34 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1462 Tool Box Craftsman Black Truck Bed Tool Box N/A Fair 1463 Tool Box Craftsman Black Truck Bed Tool Box N/A Fair 1464 Tool Box Unknown 1 Set of Side Mount Truck Tool Boxes N/A Fair 1465 Tool Box Unknown 1 Set of Side Mount Truck Tool Boxes N/A Fair 1466 Tool Box Unknown 1 Set of Side Mount Truck Tool Boxes N/A Fair 1467 Tool Box Unknown 1 Set of Side Mount Truck Tool Boxes N/A Fair 1468 Ladder Rack Unknown Retractable N/A Good
1469 Office Supplies Several Box of Several Office Supplies N/A Fair 35 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1470 Office Supplies Several Box of Several Office Supplies N/A Fair 1471 Office Supplies Several Box of Several Office Supplies N/A Fair 1472 Filling Cabinet Unknown Black, 2-Drawer with Key N/A Fair 1473 Mobile Printers Zebra RW420 Black, Total of 5 Several Fair 1474
Ticket Writer and Docking
Stations Zebra Unknown if Working Unknown Fair
1475 Power Adapter Zebra Black BGA12V50W0WW-163545524 Good 1476 Power Adapter Zebra Black BGA12V50W0WW-163545521 Good 1477 Power Adapter Zebra Black BGA12V50W0WW-163545528 Good 36 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1478 Power Adapter Zebra Black BGA12V50W0WW-163545460 Good 1479 Battery Pack Zebra Unknown if Working 27707SJS0350R4 Fair 1480
Random Chargers and
Cables Several One Box of Random Charger and Cables Unknown Poor 1481 Filling Cabinet Unknown Small, Tan, 3-drawer N/A Poor 1482 Filling Cabinet Unknown Small, Black, 3-drawer N/A Fair 1483 Filling Cabinet Unknown Small, Black, 3-drawer N/A Fair 1484 Filling Cabinet Unknown Small, Black, 3-drawer N/A Fair 1485 Tracker Unknown Unknown 2121 Fair
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Item
Number Item Photo Brand/Model Description Serial number Condition 1486 Tracker Unknown Unknown 2074 Fair
1487
Small Rechargeable
batteries Unknown Total of 3 N/A Poor
1488 Filling Cabinet Unknown Large, 2-drawer N/A Fair
1489 Stackable Chairs Unknown Black N/A Fair
1490 GPS TomTom Unknown if Working L42118A00574 Fair
1491 GPS TomTom Unknown if Working L43128A01417 Fair
1492 GPS TomTom Unknown if Working L42118C00835 Fair
1493 GPS TomTom Unknown if Working L42118A00278 Fair
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Item
Number Item Photo Brand/Model Description Serial number Condition 1494 GPS TomTom Unknown if Working L43128D01222 Fair
1495 Motorcycle Helmet Nell Memorial Foundation Green / Tan MB355544 Poor 1496 Motorcycle Helmet Nell Memorial Foundation Green / Tan ML125615 Poor 1497 Motorcycle Side Saddle Box Unknown Black / White None Fair 1498 Security Kit Kwikset Serveral Locksets None Poor
1499
Adjustable motorcycle
levers Ride It Forever, Model Ninja 650R Not Used Unknown Good 1500
Ht Radio with Charging
Station Motorola Radius P110 Unknown Unknown Fair
1501 Random Cords Unknown Box of Several Cords N/A Poor 39 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1502 Voice Recorder Sony M-570V Unopened Unknown Good
1503 Flashlight Surefire Unknown PAT.6386730 Poor
1504 Dash Cam Roav R2210 Unknown if Working Unknown Poor 1505 Motorcycle Charger Speed Charge 600 A Unknown Unknown Fair 1506 Motorcycle Charger Speed Charge 600 A Unknown Unknown Fair 1507 Battery Tester Optimate5 TM221 Unknown Unknown Poor 1508 Charging Station BMW 12V Unknown Fair
1509 Bag Targus Black N/A Fair
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Item
Number Item Photo Brand/Model Description Serial number Condition 1510 Cables Unknown 1 Bag of Several Random Cables N/A Unknown 1511 Cell Phones and Cases. Apple Iphone5s, Cases Unknown Box of Several Cell Phones and Cell Phone
Cases Several Fair
1512 Computer Tower Dell Optiplex 3050 Unknown GT9F6F2 Good 1513 Computer Tower Dell Optiplex 3020 Unknown 62JZFZ1 Good 1514 Computer Tower Dell Optiplex 3020 Unknown 5924H02 Good 1515 Computer Tower Dell Optiplex 3020 Unknown 6ZNYFZ1 Good 1516 Computer Tower Dell Optiplex 3020 Unknown 62BZFZ1 Good 1517 Computer Tower Dell Optiplex 3020 Unknown 5ZZYFZ1 Good 41 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1518 Computer Tower Dell Optiplex 3020 Unknown 2TS6H02 Good 1519 Computer Tower Dell Optiplex 3020 Unknown 17WS382 Good 1520 Computer Tower Dell Optiplex 3020 Unknown 60ZZFZ1 Good 1521 Computer Tower Dell Optiplex 3020 Unknown 992LPZ1 Good 1522 Computer Tower Dell Optiplex 3040 Unknown 3C78JG2 Good 1523 Laptop HP Stream 11 Pro Notebook 5CD6511PVB Fair
1524 Docking station Dell K09A Missing Components N/A Good 1525 Docking station Dell K09A Missing Components N/A Good 42 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1526 Docking station Dell K09A Missing Components N/A Good 1527 Docking station Dell K09A Missing Components N/A Good 1528
Wireless Headset with
Docking station Paltronics Cracked N/A Poor
1529 Computer Tower HP P6000 Unknown 4CE0421KY Fair
1530 Computer Tower HP Z220 Unknown 2YA4201C24 Good
1531 Computer Tower Dell Optiplex 3050 Unknown HM6TJK2 Good 1532 Laptop HP Stream 11 Missing Charger 5CD6511PWD Good 1533 Computer Tower HP Pro 3400 Unknown MXL2350KTL Good 43 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1534 Monitor Dell P2414Hb Red Line in Middle of Screen CN-0524N3-42C-2W2L Poor 1535 Monitor Dell P2414Hb Red Line in Middle of Screen CN-0524N3-74261-450-6GGL Poor 1536 Monitor Gateway TFT1780PS+ Unknown MW679B0N03063 Poor 1537 Monitor HP W2371d Unknown 6CM3202YBR Fair
1538 Monitor Dell P2414Hb Red Line in Middle of Screen CN-0524N3-74261-42C-2WTL Fair 1539 Monitor Acer AL2616W Unknown 71600318542 Fair
1540 Monitor HP LA2405X Unknown CN431910TK Fair
1541 Phones Mitel Not Working, Box of 9 Phones N/A Poor 44 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1542 Laptop Acer Chrome Book Missing Charger NXG85AA001652053F37600 Fair 1543 Laptop Acer Chrome Book Missing Charger NXG85AA0016520FE7600 Fair 1544 Laptop Acer Chrome Book Missing Charger NXG85AA0016520F3337600 Fair 1545 Laptop Acer Chrome Book Missing Charger NXG85AA0016520F3B7600 Fair 1546 Laptop Acer Chrome Book Missing Charger 2A27600 Fair 1547 Laptop Acer Chrome Book Missing Charger 20E7600 Fair 1548 Laptop Acer Chrome Book Missing Charger 33D7600 Fair 1549 Laptop Acer Chrome Book Missing Charger 2CB7600 Fair 45 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1550 Laptop HP D40 Missing Charger CNU9326X3D Fair
1551 Laptop Apple A1466 Missing Charger C1MTD05BH3QF Good 1552 Laptop Dell E7440 Missing Charger 7LG9XZ1 Good
1553 Laptop Dell M2800 Missing Battery H84SJ72 Good
1554 Laptop Dell M2800 Missing Battery 7XZSJ72 Good
1555 Laptop Dell M2800 Missing Battery 4WB2262 Good
1556 Laptop Dell M2800 Missing Battery 1543J72 Good
1557 Laptop Dell Inspirion 15R Missing Parts J667602 Good 46 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1558 Laptop Dell Inspirion 15R Missing Parts D567602 Poor 1559 Key Boards Unknown Several N/A Poor
1560 Computer Mouses Unknown Box of 14 N/A Poor
1561 Speakers Unknown Box of 5 Pairs N/A Poor
1562 Docking Station Dell D6000 Missing Components N/A Poor 1563 Laptop Dell E7440 Not Working G6H9XE1 Poor
1564 Body Worn Camera SafariLand LE5 Inflated Battery N/A Poor 1565 Body Worn Camera SafariLand LE6 Inflated Battery N/A Poor 47 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1566 Cell Phone Apple iPhone Cracked Screen N/A Poor
1567 Cell Phone Apple iPhone Cracked Screen N/A Poor
1568 Power Supply Super MicR Faulty N/A Fair
1569 Scanner Kodak i2400 Missing Parts 48178577 Fair
1570 Printer HP LaserJet 1022n Water Damage VNB3M26307 Poor 1571 Scanner Fujitsu S500 Missing Components 40820 Fair 1572 Phone Side Module Mitel BB424 Missing Components 0010495D7F04 Good 1573 Modern Décor Unknown 7pc Set N/A Good
48 Click Here to Return to Agenda
Item
Number Item Photo Brand/Model Description Serial number Condition 1574 Modern Décor Unknown 7pc Set N/A Good
1575 Stackable Chairs Unknown White, Total of 10 N/A Poor 49 Click Here to Return to Agenda
50 Click Here to Return to Agenda
Inventory
Number Item Type Picture Model/Brand/Description Serial number Condition City ID or License Number Operational Value if in "good"
Condition
V-1 Street Sweeper 2007 Schwarze Regeneterive Air

8.4 cub.yrd. Hopper, A-7000 CNG 49HXCPOO57DX66290 POOR Unit 64 Not Running $50,000 - Per TruckSite.com
V-2 Motocycle 2006 Honda ST1300 JH2SC51716M400005 POOR 3008659 Not Running $5,465 - per Kelly Blue Book
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: March 7, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR ONE COUNCILMEMBER TO

ATTEND THE LEAGUE OF CALIFORNIA CITIES CITY LEADERS SUMMIT IN SACRAMENTO, CALIFORNIA, APRIL 12-14, 2023

RECOMMENDATION
Authorize overnight travel for one Councilmember to attend the League of California Cities City Leaders Summit in Sacramento, California, April 12-14, 2023.

EXECUTIVE SUMMARY
• The League of California Cities (League) is an association of California cities who collaborate to exchange information and combine resources to influence state legislation.
• The League’s City Leaders Summit (Summit) is an educational event that allows city officials to influence state policy decisions, gain leadership skills and participate in discussion forums and networking.

FISCAL IMPACT
Estimated expenses are $1,900 per attendee; this cost includes conference registration, lodging, air travel, and meals. Funds are available in the City Council travel and training account (101-1001-60320).

BACKGROUND/ANALYSIS
The League’s Summit provides an opportunity for local leaders to learn from leading experts as well as from their peers. During the event, city leaders will have the opportunity to spend a full day meeting with legislators to discuss the most pertinent issues affecting their cities. Educational sessions and forums will include topics such as legislative advocacy, State’s climate goals, housing, public safety, and communication.

ALTERNATIVES
Council may elect not to authorize this request.

Prepared by: Jennifer Nelson, Management Specialist
Approved by: Jon McMillen, City Manager
CONSENT CALENDAR ITEM NO. 5
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City of La Quinta
CITY COUNCIL MEETING: March 7, 2023

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED FEBRUARY 17 AND FEBRUARY 24, 2023

RECOMMENDATION
Approve demand registers dated February 17 and February 24, 2023.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 7,169,761.68
Successor Agency of RDA $ -
Housing Authority $ 14,029.76
$ 7,183,791.44

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for February 17 and February 24, 2023.

Warrants Issued:
210181-210237 $ 1,678,815.24
210238-210284 $ 3,099,783.77
Wire Transfers $ 2,110,846.85
Payroll Tax Transfers $ 52,387.71
Payroll Direct Deposit $ 243,311.87
Voids $ (1,354.00)
$ 7,183,791.44
Three checks in the amount listed above were voided and reissued due to non-receipt.

CONSENT CALENDAR ITEM NO. 6
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The most significant expenditures on the demand registers are:

Vendor Account Name Amount Purpose
Burrtec Waste & Recycling
Services
Various $2,789,495.31 Property Tax Payments
Jacobsson Engineering
Construction, Inc
Construction $863,481.00 Jefferson & Ave 53
Roundabout Progress
Payment
Urban Habitat Construction $464,573.06 Topaz, X-Park & Rancho Ocotillo Landscape Progress
Payments
Visit Greater Palm Springs TBIS Due to VGPS $120,266.38 FY 22/23 Q2 STVR TBID Collections
Vintage Associates(1) Various $86,756.71 Park Landscape Maintenance (1) Payments were made on 2/17/23 & 2/24/23
Wire Transfers: Eleven transfers totaled $2,110,847. Of this amount, $1,740,815 was to US Bank Trust for bond debt service, and $248,576 was to Landmark. (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Account Technician
Approved by: Claudia Martinez, Finance Director
Attachments: 1. Demand Registers

2. Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Purchase Federal Farm Credit Bank Agency $ 1,000,000 2/15/2023 3.870% 3.980% Purchase United States Treasury Treasury $ 1,000,000 2/15/2023 3.250% 4.070% Purchase Liberty First Credit Union CD $ 248,000 2/21/2023 4.500% 4.500% Maturity Servisfirst Bank CD $ 248,000 2/21/2023 1.600% 56 Click Here to Return to Agenda
2/24/2023 1:08:58 PM Page 1 of 7
Demand Register
City of La Quinta Packet: APPKT03388 - 02/17/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
GALLS LLC 210207 1/17/23 - CODE OFFICER UNIFORMS Uniforms 101-6004-60690 119.70 GALLS LLC 210207 01/19/23 - CODE OFFICER UNIFORMS Uniforms 101-6004-60690 243.54 GALLS LLC 210207 1/30/23 - CODE OFFICE UNIFORMS Uniforms 101-6004-60690 204.78 CHARTER COMMUNICATIONS … 210190 02/03-03/02/23 - FS #93 INTERNET (3514) Cable/Internet - Utilities 101-2002-61400 99.99 DECKARD TECHNOLOGIES, INC. 210197 01/2023 - RENTALSCAPE Professional Services 101-1005-60103 3,750.00 LOGIC COMPENSATION GROU… 210215 02/07/23 - RECLASS CITY JOB DESCRIPTIO… Professional Services 101-1004-60103 1,200.00 PVP COMMUNICATIONS INC 210221 2/3/23 - MOTOR RADIO REPAIR Special Enforcement Funds 101-2001-60175 1,663.72 DESERT TREE SPRAYING 210202 02/10/23 - FIRE ANT TREATMENT AT SRR … Maintenance/Services 101-3005-60691 300.00 POWERS AWARDS INC 210220 1/20/23 - 5 YEAR AWARD PLAQUES (7) Employee Recognition Events 101-1004-60340 380.09 SOCAL LIGHTING PROS 210228 2/1/23 - FINAL HOLIDAY TREE STORAGE/I… Community Experiences 101-3003-60149 2,406.53 RUDY, LORI A 210226 02/09/23 - ESSENTIAL FITNESS CLASS Instructors 101-3002-60107 196.00 RUDY, LORI A 210226 02/09/23 - ESSENTIAL FITNESS DI CLASSES Instructors 101-3002-60107 67.20 WILLIAMS, BILLEE 210237 02/09/23 - PILATES CLASS Instructors 101-3002-60107 490.00 SHIRY, TERESA 210227 02/09/23 - BALLROOM BEGINNING CLASS Instructors 101-3002-60107 210.00 VIELHARBER, KAREN 210234 02/09/23 - GENTLE YOGA CLASS Instructors 101-3002-60107 231.00 VIELHARBER, KAREN 210234 2/09/23 - GENTLE YOGA TUESDAY CLASS Instructors 101-3002-60107 168.00 VIELHARBER, KAREN 210234 02/29/23 - GENTLE YOGA CLASSES Instructors 101-3002-60107 36.40 VIELHARBER, KAREN 210234 02/09/23 - GENTLE YOGA TUESDAY DI CLA… Instructors 101-3002-60107 27.30 NOVAK, JAN 210218 02/09/23 - PICKLEBALL 101 BEGINNER CL… Instructors 101-3002-60107 700.00 JENSEN, SHARLA W 210213 02/09/23 - 1 DAY SESSION CLASSES Instructors 101-3002-60107 144.00 JENSEN, SHARLA W 210213 02/09/23 - PERSONAL TRAINING 6 SESSIO… Instructors 101-3002-60107 264.00 HEWETT, ATSUKO YAMANE 210209 02/09/23 - TAI CHI YANG CLASS Instructors 101-3002-60107 176.40 HEWETT, ATSUKO YAMANE 210209 2/9/23 - TAI CHI YANG DI CLASS Instructors 101-3002-60107 16.80 DESERT CONCEPTS CONSTRUC… 210199 02/01/23 - FB PARK GATE REPAIR Maintenance/Services 101-3008-60691 4,200.00 VINTAGE ASSOCIATES 210235 11/8/22 - CIVIC CENTER PARK PLANTS Materials/Supplies 101-3005-60431 840.00 VINTAGE ASSOCIATES 210235 11/8/22 - CIVIC CENTER PARK PLANTS Materials/Supplies 101-3005-60431 2,820.00 VINTAGE ASSOCIATES 210235 11/30/22 - CIVIC CENTER PARK REPAIRS A… Maintenance/Services 101-3005-60691 680.00 VINTAGE ASSOCIATES 210235 1/28/23 - DESERT PRIDE DG INSTALL Maintenance/Services 101-3005-60691 3,400.00 NI GOVERNMENT SERVICES INC 210217 01/2023 - SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 87.35 CIVICPLUS, LLC 210191 1/27/23 - LQ MUNICIPAL CODE CODIFICAT… Professional Services 101-1005-60103 714.00 ODP BUSINESS SOLUTIONS, LLC 210219 09/23/22 - OFFICE SUPPLIES Office Supplies 101-1002-60400 34.26 ODP BUSINESS SOLUTIONS, LLC 210219 09/23/22 - PRESENTER FOR EAST CONFER… Office Supplies 101-1002-60400 33.44 ODP BUSINESS SOLUTIONS, LLC 210219 10/31/22 - MISCELLANEOUS CREDIT Office Supplies 101-1002-60400 -2.41 KEENAN & ASSOCIATES 210214 09/1/22-09/1/23 - EMPLOYEE VIRTUAL B… Consultants/Employee Services 101-1004-60104 510.00 ODP BUSINESS SOLUTIONS, LLC 210219 02/01/23 - EXTENSION CORD Operating Supplies 101-1005-60420 16.50 ODP BUSINESS SOLUTIONS, LLC 210219 02/03/23 - CLIPBOARD & PAPER PUNCHER Office Supplies 101-6004-60400 34.96 ODP BUSINESS SOLUTIONS, LLC 210219 02/03/23 - STAPLE GUN Office Supplies 101-6004-60400 36.30 STAPLES ADVANTAGE 210229 02/02/23 - BATTERIES Operating Supplies 101-7001-60420 20.00 STAPLES ADVANTAGE 210229 02/04/23 - OFFICE SUPPLIES Office Supplies 101-7001-60400 122.99 STAPLES ADVANTAGE 210229 02/05/23 - OFFICE SUPPLIES Office Supplies 101-3005-60400 19.13 STAPLES ADVANTAGE 210229 02/07/23 - PRINTER INK CARTRIDGE Office Supplies 101-3002-60400 75.91 STAPLES ADVANTAGE 210229 02/08/23 - OFFICE SUPPLIES Office Supplies 101-3002-60400 302.22 STAPLES ADVANTAGE 210229 02/09/23 - OFFICE SUPPLIES Operating Supplies 101-6006-60420 38.68 RASA/ERIC NELSON 210222 01/25/23 - LLA 2022-0010 ONCALL MAP C… Map/Plan Checking 101-7002-60183 420.00 HIGH TECH IRRIGATION INC 210210 02/08/23 - CATCHY TRASH CAN Materials/Supplies 101-3005-60431 49.94 VERIZON WIRELESS 210233 12/26/22-01/25/23 - LQPD CELL (6852) Telephone - Utilities 101-2001-61300 875.77 COACHELLA VALLEY WATER DI… 210195 02/13/23 - WATER SERVICE Water - Utilities 101-2002-61200 111.05 COACHELLA VALLEY WATER DI… 210195 02/13/23 - WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 25.88 COACHELLA VALLEY WATER DI… 210195 02/13/23 - WATER SERVICE Water -Community Park - Utilit… 101-3005-61209 172.53 COACHELLA VALLEY WATER DI… 210195 02/13/23 - WATER SERVICE Water - Utilities 101-3008-61200 24.71 COACHELLA VALLEY WATER DI… 210195 02/15/23 - WATER SERVICE Water - Utilities 101-2002-61200 256.14 COACHELLA VALLEY WATER DI… 210195 02/15/23 - WATER SERVICE Water -Monticello Park - Utiliti… 101-3005-61201 3,557.52 COACHELLA VALLEY WATER DI… 210195 02/15/23 - WATER SERVICE Water -Fritz Burns Park - Utiliti… 101-3005-61204 184.21 ATTACHMENT 1
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Demand Register Packet: APPKT03388 - 02/17/2023 JB
2/24/2023 1:08:58 PM Page 2 of 7
Vendor Name Payment Number Description (Item) Account Name Account Number Amount COACHELLA VALLEY WATER DI… 210195 02/15/23 - WATER SERVICE Water - Utilities 101-3008-61200 71.30 DESERT RESORT MANAGEMENT 210201 01/2023 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 3,883.51 FREGOSO, JESUS H. 210204 2/23/23 - BALANCE EMPLOYEE BANQUET … Employee Recognition Events 101-1004-60340 1,000.00 VISIT GREATER PALM SPRINGS 210236 Q2 FY22/23 STVR TBID COLLECTIONS TBID Due to VGPS 101-0000-20303 126,596.18 VISIT GREATER PALM SPRINGS 210236 Q2 FY22/23 STVR TBID COLLECTIONS VGPS TBID Admin Fee 101-0000-43635 -6,329.80 BATUTA, DANIELE 210186 FY 22/23 ANNUAL WELLNESS DOLLARS D.… Annual Wellness Dollar Reimb… 101-1004-50252 149.99 CASTRO, DANNY 210188 FY 22/23 ANNUAL WELLNESS DOLLARS RE… Annual Wellness Dollar Reimb… 101-1004-50252 187.89 CLAYTON JR., DUANE 210192 FY 22/23 ANNUAL WELLNESS DOLLARS RE… Annual Wellness Dollar Reimb… 101-1004-50252 200.00 FREGOSO, JESUS H. 210203 2/23/23 - DEPOSIT EMPLOYEE BANQUET … Employee Recognition Events 101-1004-60340 400.00 ANGEL VIEW, INC. 210182 FY 22/23 COMMUNITY SERVICE GRANT Grants & Economic Developm… 101-3001-60510 3,500.00 RIVERSIDE CO. SHERIFF EXPLO… 210224 FY 22/23 COMMUNITY SERVICE GRANT Grants & Economic Developm… 101-3001-60510 5,000.00 FRIENDS OF THE DESERT MOU… 210205 FY 22/23 COMMUNITY SERVICE GRANT Grants & Economic Developm… 101-3001-60510 4,500.00 COACHELLA VALLEY VOLUNTE… 210194 FY 22/23 COMMUNITY SERVICE GRANT Grants & Economic Developm… 101-3001-60510 5,000.00 COACHELLA VALLEY HORSE RE… 210193 FY 22/23 COMMUNITY SERVICE GRANT Grants & Economic Developm… 101-3001-60510 4,500.00 FRONTIER COMMUNICATIONS… 210206 02/2023 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 49.09 FRONTIER COMMUNICATIONS… 210206 01/28-02/27/23 - SPORTS COMPLEX PHO… Telephone - Utilities 101-3005-61300 53.12 BANK OF THE WEST 210183 01/6/23 - ROOF TILE FOR LQ PARK SALES … Sales Taxes Payable 101-0000-20304 -94.34 BANK OF THE WEST 210183 01/6/23 - ROOF TILE FOR LQ PARK Materials/Supplies 101-3008-60431 1,172.54 BANK OF THE WEST 210183 1/1-12/31/23 - SESAC MUSIC LICENSE Community Experiences 101-3003-60149 1,104.00 BANK OF THE WEST 210183 1/18/23 - OFFICE SUPPLIES Office Supplies 101-1002-60400 114.64 BANK OF THE WEST 210183 1/6/23 - USB C ADAPTERS (2) Operating Supplies 101-1002-60420 16.30 BANK OF THE WEST 210183 12/28/22 - RETURNED CITYWIDE COPY PA… Citywide Supplies 101-1007-60403 -630.48 BANK OF THE WEST 210183 12/28/22 - CITYWIDE DISPOSABLE CUPS Citywide Supplies 101-1007-60403 20.65 BANK OF THE WEST 210183 1/4/23 - (4) WALL CLOCKS, FLAG & FLAGP… Operating Supplies 101-3002-60420 112.76 BANK OF THE WEST 210183 1/9/23 - RETURNED FLAGPOLE RINGS Operating Supplies 101-3002-60420 -10.86 BANK OF THE WEST 210183 01/2023 - MAILCHIMP Membership Dues 101-3007-60351 175.00 BANK OF THE WEST 210183 02/2023 - APPLE MUSIC/STORAGE Membership Dues 101-3007-60351 22.95 BANK OF THE WEST 210183 1/23/23 - SPACE HEATER Materials/Supplies 101-3008-60431 26.09 BANK OF THE WEST 210183 1/5/23 - CITYWIDE DISPENSER HAND SANI… Materials/Supplies 101-3008-60431 254.46 BANK OF THE WEST 210183 1/5/23 - CITYWIDE DISPENSER HAND SANI… Materials/Supplies 101-3008-60431 742.68 BANK OF THE WEST 210183 01/2023 - DESERT SUN Subscriptions & Publications 101-6001-60352 11.98 BANK OF THE WEST 210183 1/9/23 - CHAIR FOR CODE Office Supplies 101-6004-60400 163.11 BANK OF THE WEST 210183 1/19/23 - APA NETWORKING NIGHT D.CA… Travel & Training 101-6001-60320 10.00 BANK OF THE WEST 210183 01/19/23 - CV PLANNING LUNCHEON Travel & Training 101-6001-60320 224.21 BANK OF THE WEST 210183 1/19/23 - APA NETWORKING NIGHT C.FLO… Travel & Training 101-6002-60320 10.00 BANK OF THE WEST 210183 01/23/23 - BUILDING ICC MEMEBERSHIP Membership Dues 101-6003-60351 348.00 BANK OF THE WEST 210183 01/23/23 - BUILDING ICC SUBSCRIPTION Subscriptions & Publications 101-6003-60352 648.00 BANK OF THE WEST 210183 01/30/23 - CV DEPUTY/ASSISTANT CM LU… Travel & Training 101-1002-60320 557.15 BANK OF THE WEST 210183 01/30/23 - SNACKS FOR STOCK FUTURE M… Office Supplies 101-1002-60400 77.45 BANK OF THE WEST 210183 01/05/23 - DRINKS FOR IN HOUSE MEETI… Office Supplies 101-1002-60400 26.55 BANK OF THE WEST 210183 01/30/23 - SNACKS FOR STOCK FUTURE M… Office Supplies 101-1002-60400 22.06 BANK OF THE WEST 210183 12/30/22 - IMSA JOB POSTING TRAFFIC SI… Recruiting/Pre-Employment 101-1004-60129 300.00 BANK OF THE WEST 210183 01/03/23 - LOBBY COFFEE MACHINE SERV… Citywide Supplies 101-1007-60403 182.12 BANK OF THE WEST 210183 01/11/23 - BRAND REFRESH PROMO ITEMS Promotional Items 101-3007-60134 1,185.87 BANK OF THE WEST 210183 01/11/23 - VIDEO PRODUCTION EQUIPM… Operating Supplies 101-3007-60420 637.27 BANK OF THE WEST 210183 01/18/23 - PADFOLIOS FOR COUNCIL Marketing & Tourism Promoti… 101-3007-60461 346.01 BANK OF THE WEST 210183 1/23/23 - ACRYLIC SHEETS (5) SALES TAX Sales Taxes Payable 101-0000-20304 -6.56 BANK OF THE WEST 210183 1/20/23 - SNACKS & WATER FOR AMEX LQ Police Volunteers 101-2001-60109 177.87 BANK OF THE WEST 210183 1/19/23 - DINNER FOR AMEX STAFF LQ Police Volunteers 101-2001-60109 289.66 BANK OF THE WEST 210183 1/19/23 - DINNER FOR AMEX STAFF LQ Police Volunteers 101-2001-60109 260.68 BANK OF THE WEST 210183 1/18/23 - MOBILE PRINTER Disaster Prep Supplies 101-2002-60406 209.92 BANK OF THE WEST 210183 1/23/23 - ACRYLIC SHEETS (5) Operating Supplies 101-3002-60420 81.51 BANK OF THE WEST 210183 1/16/23 - EASTER BASKET SUPPLIES Community Experiences 101-3003-60149 4,844.95 BANK OF THE WEST 210183 1/19/23 - EASTER BASKET SUPPLIES Community Experiences 101-3003-60149 1,853.54 BANK OF THE WEST 210183 1/3/23 - MUSIC LICENSE FOR SPECIAL EVE… Community Experiences 101-3003-60149 402.93 BANK OF THE WEST 210183 2/1/23-1/31/24 REGISTRATION FEE XC345… Annual Permits/Inspections 101-3008-60196 218.00 BANK OF THE WEST 210183 2/1/23-1/31/24 REGISTRATION FEE XC345… Annual Permits/Inspections 101-3008-60196 218.00 BANK OF THE WEST 210183 2/1/23-1/31/24 REGISTRATION FEE XC172… Annual Permits/Inspections 101-3008-60196 218.00 BANK OF THE WEST 210183 2/1/23-1/31/24 REGISTRATION FEE XC345… Annual Permits/Inspections 101-3008-60196 218.00 BANK OF THE WEST 210183 01/17/23 - MARKET WATCH SEMINAR S.S… Travel & Training 101-1001-60320 39.59 58 Click Here to Return to Agenda
Demand Register Packet: APPKT03388 - 02/17/2023 JB
2/24/2023 1:08:58 PM Page 3 of 7
Vendor Name Payment Number Description (Item) Account Name Account Number Amount BANK OF THE WEST 210183 01/06/23 - SNACKS FOR COUNCIL MEETING Travel & Training 101-1001-60320 25.74 BANK OF THE WEST 210183 01/17/23 - CITY COUNCIL DINNER Travel & Training 101-1001-60320 148.99 BANK OF THE WEST 210183 01/13/23 - PROCLAMATION FRAMES Operating Supplies 101-1001-60420 72.01 BANK OF THE WEST 210183 2023 MSA INLAND EMPIRE MEMBERSHIP Membership Dues 101-7003-60351 90.00 BANK OF THE WEST 210183 01/26/23 - 2023 CCAC ANNUAL CONFERE… Travel & Training 101-1005-60320 575.00 BANK OF THE WEST 210183 01/26/23 - 2023 CCAC ANNUAL CONFERE… Travel & Training 101-1005-60320 500.00 BANK OF THE WEST 210183 01/12/23 - IIMC ANNUAL MEMBERSHIP M… Membership Dues 101-1005-60351 225.00 BANK OF THE WEST 210183 01/06/23 - BATTERIES FOR MICROPHONES Operating Supplies 101-1005-60420 54.31 COACHELLA VALLEY WATER DI… 210195 02/13/23 - WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 80.17 COACHELLA VALLEY WATER DI… 210195 02/15/23 - WATER SERVICE PM 10 - Dust Control 101-7006-60146 40.80 VINTAGE ASSOCIATES 210235 1/30/23 - FB PARK PLANTS Materials/Supplies 101-3005-60431 672.64 RIVERSIDE COUNTY SHERIFF D… 210225 12/25/22-01/24/23 - MOTOR FUEL CHAR… Sheriff - Other 101-2001-60176 690.66 RIVERSIDE COUNTY SHERIFF D… 210225 01/20-01/21/23 - LT OLSEN AMEX ASSIG… Special Enforcement/City Spec… 101-2001-60165 2,744.59 Fund 101 - GENERAL FUND Total: 204,239.98
Fund: 201 - GAS TAX FUND
BANK OF THE WEST 210183 01/12/23 - CONCRETE ROTARY MIXER RE… Materials/Supplies 201-7003-60431 271.53 BANK OF THE WEST 210183 01/30/23 - CONCRETE ROTARY MIXER RE… Materials/Supplies 201-7003-60431 711.53 BANK OF THE WEST 210183 01/30/23 - CONCRETE ROTARY MIXER RE… Materials/Supplies 201-7003-60431 -440.00 Fund 201 - GAS TAX FUND Total: 543.06
Fund: 202 - LIBRARY & MUSEUM FUND
COACHELLA VALLEY WATER DI… 210195 02/13/23 - WATER SERVICE Water - Utilities 202-3006-61200 251.65 Fund 202 - LIBRARY & MUSEUM FUND Total: 251.65
Fund: 215 - LIGHTING & LANDSCAPING FUND
DESERT CONCEPTS CONSTRUC… 210199 02/03/23 - IRRIGATION/SIDEWALK REPAIR… Maintenance/Services 215-7004-60691 8,200.00 STAPLES ADVANTAGE 210229 01/19/23 - KN 95 MASKS Operating Supplies 215-7004-60420 54.36 STAPLES ADVANTAGE 210229 01/21/23 - COFFEE SUPPLIES Operating Supplies 215-7004-60420 202.46 STAPLES ADVANTAGE 210229 02/02/23 - PAPER PLATES & BOWLS Operating Supplies 215-7004-60420 148.41 HIGH TECH IRRIGATION INC 210210 02/08/23 - IRRIGATION BUBBLERS (39) Materials/Supplies 215-7004-60431 153.11 BANK OF THE WEST 210183 1/12/23 - BULK HAND SANITIZING WIPES Operating Supplies 215-7004-60420 54.36 BANK OF THE WEST 210183 01/19/23 - IQ RAINBIRD TRAINING Travel & Training 215-7004-60320 42.36 IMPERIAL IRRIGATION DIST 210211 02/13/23 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 132.68 IMPERIAL IRRIGATION DIST 210211 02/15/23 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 477.09 IMPERIAL IRRIGATION DIST 210211 02/15/23 - ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 24.68 COACHELLA VALLEY WATER DI… 210195 02/13/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 3,395.39 COACHELLA VALLEY WATER DI… 210195 02/15/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 832.49 VINTAGE ASSOCIATES 210235 2/6/23 - MADISON MEDIAN PLANTS Materials/Supplies 215-7004-60431 1,885.63 DESERT ELECTRIC SUPPLY 210200 2/02/23 - LED LAMPS (4) Materials/Supplies 215-7004-60431 251.98 DESERT ELECTRIC SUPPLY 210200 2/7/23 - LED LAMPS (7) Materials/Supplies 215-7004-60431 458.27 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 16,313.27 Fund: 221 - AB 939 - CALRECYCLE FUND
BANK OF THE WEST 210183 01/18/23 - RECYCLING PROMO ITEMS AB 939 Recycling Solutions 221-0000-60127 1,050.45 Fund 221 - AB 939 - CALRECYCLE FUND Total: 1,050.45
Fund: 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) BANK OF THE WEST 210183 1/13/23 - EOC PRINTERS (3) Tools/Equipment 226-0000-60432 1,598.58 BANK OF THE WEST 210183 01/18/23 - EOC PRINTER Tools/Equipment 226-0000-60432 532.86 BANK OF THE WEST 210183 1/18/23 - MOBILE PRINTER Tools/Equipment 226-0000-60432 259.00 Fund 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) Total: 2,390.44 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
NEXTECH SYSTEMS, INC. 210216 12/02/22 - LANE LIGHT CONCRETE KIT FOR… Construction 401-0000-60188 15,361.81 HERMANN DESIGN GROUP INC 210208 12/2022 - MARBELLA/SIERRA DEL REY LA… Design 401-0000-60185 157.50 HERMANN DESIGN GROUP INC 210208 12/2022 - DESERT PRIDE LANDSCAPE ARC… Design 401-0000-60185 457.50 HERMANN DESIGN GROUP INC 210208 12/2022 - CACTUS FLOWER LANDSCAPE A… Design 401-0000-60185 13,548.00 JACOBSSON ENGINEERING CO… 210212 12/2022-01/2023 - JEFFERSON AVE 53 RO… Retention Payable 401-0000-20600 -45,447.16 JACOBSSON ENGINEERING CO… 210212 12/2022-01/2023 - JEFFERSON AVE 53 RO… Construction 401-0000-60188 908,928.16 CONVERGINT TECHNOLOGIES … 210196 01/11/23 - CITYWIDE CAMERA SYSTEM M… Construction 401-0000-60188 3,521.25 URBAN HABITAT 210232 12/2022 - TOPAZ LANDSCAPE RENOVATI… Retention Payable 401-0000-20600 -702.01 URBAN HABITAT 210232 12/2022 - TOPAZ LANDSCAPE RENOVATI… Construction 401-0000-60188 28,931.88 URBAN HABITAT 210232 12/2022 - X PARK LANDSCAPE PROGRESS … Retention Payable 401-0000-20600 -3,146.52 59 Click Here to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount URBAN HABITAT 210232 12/2022 - X PARK LANDSCAPE PROGRESS … Construction 401-0000-60188 78,781.37 URBAN HABITAT 210232 01/2023 - LQ LANDSCAPE RENOVATION P… Retention Payable 401-0000-20600 -18,984.65 URBAN HABITAT 210232 01/2023 - LQ LANDSCAPE RENOVATION P… Construction 401-0000-60188 379,692.99 BANK OF THE WEST 210183 1/24/23 DUNE PALMS BRIDGE STORM W… Construction 401-0000-60188 1,309.81 BANK OF THE WEST 210183 1/17/23 - HARD HATS (9) Construction 401-0000-60188 158.04 BANK OF THE WEST 210183 01/11/23 - HARD HAT Construction 401-0000-60188 17.93 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 1,362,585.90 Fund: 501 - FACILITY & FLEET REPLACEMENT
TOWER ENERGY GROUP 210230 01/01-01/15/23 - FUEL Fuel & Oil 501-0000-60674 4,344.67 BANK OF THE WEST 210183 01/24/23 - OLD FIRE TRUCK WEIGHT Vehicle Repair & Maintenance 501-0000-60676 13.00 BANK OF THE WEST 210183 01/24/23 - OLD FIRE TRUCK WEIGHT Vehicle Repair & Maintenance 501-0000-60676 3.50 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 4,361.17 Fund: 502 - INFORMATION TECHNOLOGY
TYLER TECHNOLOGIES 210231 01/2023 - SOFTWARE SERVICES Software Implementation/Enh… 502-0000-71049 16,280.00 CHARTER COMMUNICATIONS … 210190 1/24-2/23/23 - WC CABLE (4601) Cable/Internet - Utilities 502-0000-61400 289.63 DELL MARKETING LP 210198 01/10/23 - PURCHASE IT LAPTOPS (13) Computers 502-0000-80103 12,522.07 CANON FINANCIAL SERVICES, … 210187 02/2023 CITY PRINTER 01/2023 METER U… Copiers 502-0000-60662 2,975.07 RINCON CONSULTANTS, INC. 210223 01/2023 - GEOGRAPHIC INFORMATION SY… Software Implementation/Enh… 502-0000-71049 9,787.75 ACORN TECHNOLOGY SERVICES 210181 02/2023 - IT SERVICES Consultants 502-0000-60104 27,025.00 ACORN TECHNOLOGY SERVICES 210181 02/2023 - TRAFFIC SERVER MAINTENANCE Consultants 502-0000-60104 965.00 ACORN TECHNOLOGY SERVICES 210181 02/01/23 - SOFTWARE UPGRADES Consultants 502-0000-60104 10,250.00 CDW GOVERNMENT INC 210189 11/14/22 - 2ND CIRCUIT UPGRADES Machinery & Equipment 502-0000-80100 1,123.37 FRONTIER COMMUNICATIONS… 210206 1/25-02/24/23 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 100.09 FRONTIER COMMUNICATIONS… 210206 01/27-02/26/23 - BLACKHAWK/LQ PARK D… Cable/Internet - Utilities 502-0000-61400 95.09 CDW GOVERNMENT INC 210189 7/2023-11/2023 - BITDEFENDER LICENSES … Prepaid Expense 502-0000-13600 1,109.40 CDW GOVERNMENT INC 210189 11/2022-06/2023 - BITDEFENDER LICENSE… Software Licenses 502-0000-60301 2,218.81 BANK OF THE WEST 210183 01/19/23 - INTERNET DOMAIN RENEWAL Software Licenses 502-0000-60301 84.96 BANK OF THE WEST 210183 02/2023 - HULU SUBSCRIPTION Cable/Internet - Utilities 502-0000-61400 74.99 BANK OF THE WEST 210183 01/04/23 - RETURN CAMERA FOR CONFER… Operating Supplies 502-0000-60420 -65.24 BANK OF THE WEST 210183 01/6/23 - CAMERAS FOR CONFERENCE R… Machinery & Equipment 502-0000-80100 2,281.58 CDW GOVERNMENT INC 210189 09/15/14 - CREDIT ON FILE FOR INV MH29… Operating Supplies 502-0000-60420 -38.25 Fund 502 - INFORMATION TECHNOLOGY Total: 87,079.32
Grand Total: 1,678,815.24
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 204,239.98
201 - GAS TAX FUND 543.06
202 - LIBRARY & MUSEUM FUND 251.65
215 - LIGHTING & LANDSCAPING FUND 16,313.27
221 - AB 939 - CALRECYCLE FUND 1,050.45
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (… 2,390.44 401 - CAPITAL IMPROVEMENT PROGRAMS 1,362,585.90
501 - FACILITY & FLEET REPLACEMENT 4,361.17
502 - INFORMATION TECHNOLOGY 87,079.32
Grand Total: 1,678,815.24
Account Summary
Account Number Account Name Expense Amount
101-0000-20303 TBID Due to VGPS 126,596.18
101-0000-20304 Sales Taxes Payable -100.90
101-0000-43635 VGPS TBID Admin Fee -6,329.80
101-1001-60320 Travel & Training 214.32
101-1001-60420 Operating Supplies 72.01
101-1002-60320 Travel & Training 557.15
101-1002-60400 Office Supplies 305.99
101-1002-60420 Operating Supplies 16.30
101-1004-50252 Annual Wellness Dollar Re… 537.88
101-1004-60103 Professional Services 1,200.00
101-1004-60104 Consultants/Employee Se… 510.00
101-1004-60129 Recruiting/Pre-Employme… 300.00
101-1004-60340 Employee Recognition Ev… 1,780.09
101-1005-60103 Professional Services 4,464.00
101-1005-60320 Travel & Training 1,075.00
101-1005-60351 Membership Dues 225.00
101-1005-60420 Operating Supplies 70.81
101-1007-60403 Citywide Supplies -427.71
101-2001-60109 LQ Police Volunteers 728.21
101-2001-60165 Special Enforcement/City … 2,744.59
101-2001-60175 Special Enforcement Funds 1,663.72
101-2001-60176 Sheriff - Other 690.66
101-2001-61300 Telephone - Utilities 875.77
101-2002-60406 Disaster Prep Supplies 209.92
101-2002-61200 Water - Utilities 367.19
101-2002-61304 Mobile/Cell Phones/Satell… 87.35
101-2002-61400 Cable/Internet - Utilities 99.99
101-3001-60510 Grants & Economic Devel… 22,500.00
101-3002-60107 Instructors 2,727.10
101-3002-60400 Office Supplies 378.13
101-3002-60420 Operating Supplies 183.41
101-3003-60149 Community Experiences 10,611.95
101-3005-60400 Office Supplies 19.13
101-3005-60431 Materials/Supplies 4,382.58
101-3005-60691 Maintenance/Services 4,380.00
101-3005-61201 Water -Monticello Park - … 3,557.52
101-3005-61204 Water -Fritz Burns Park - … 184.21
101-3005-61206 Water -Desert Pride - Utili… 80.17
101-3005-61208 Water -Seasons Park - Util… 25.88
101-3005-61209 Water -Community Park -… 172.53
101-3005-61300 Telephone - Utilities 102.21
101-3007-60134 Promotional Items 1,185.87
101-3007-60351 Membership Dues 197.95
101-3007-60420 Operating Supplies 637.27
101-3007-60461 Marketing & Tourism Pro… 346.01
101-3008-60196 Annual Permits/Inspectio… 872.00
61 Click Here to Return to Agenda
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Account Summary
Account Number Account Name Expense Amount
101-3008-60431 Materials/Supplies 2,195.77
101-3008-60691 Maintenance/Services 4,200.00
101-3008-61200 Water - Utilities 96.01
101-6001-60320 Travel & Training 234.21
101-6001-60352 Subscriptions & Publicati… 11.98
101-6002-60320 Travel & Training 10.00
101-6003-60351 Membership Dues 348.00
101-6003-60352 Subscriptions & Publicati… 648.00
101-6004-60103 Professional Services 3,883.51
101-6004-60400 Office Supplies 234.37
101-6004-60690 Uniforms 568.02
101-6006-60420 Operating Supplies 38.68
101-7001-60400 Office Supplies 122.99
101-7001-60420 Operating Supplies 20.00
101-7002-60183 Map/Plan Checking 420.00
101-7003-60351 Membership Dues 90.00
101-7006-60146 PM 10 - Dust Control 40.80
201-7003-60431 Materials/Supplies 543.06
202-3006-61200 Water - Utilities 251.65
215-7004-60320 Travel & Training 42.36
215-7004-60420 Operating Supplies 459.59
215-7004-60431 Materials/Supplies 2,748.99
215-7004-60691 Maintenance/Services 8,200.00
215-7004-61116 Electric - Utilities 609.77
215-7004-61117 Electric - Medians - Utiliti… 24.68
215-7004-61211 Water - Medians - Utilities 4,227.88
221-0000-60127 AB 939 Recycling Solutions 1,050.45
226-0000-60432 Tools/Equipment 2,390.44
401-0000-20600 Retention Payable -68,280.34
401-0000-60185 Design 14,163.00
401-0000-60188 Construction 1,416,703.24
501-0000-60674 Fuel & Oil 4,344.67
501-0000-60676 Vehicle Repair & Mainte… 16.50
502-0000-13600 Prepaid Expense 1,109.40
502-0000-60104 Consultants 38,240.00
502-0000-60301 Software Licenses 2,303.77
502-0000-60420 Operating Supplies -103.49
502-0000-60662 Copiers 2,975.07
502-0000-61400 Cable/Internet - Utilities 559.80
502-0000-71049 Software Implementation… 26,067.75
502-0000-80100 Machinery & Equipment 3,404.95
502-0000-80103 Computers 12,522.07
Grand Total: 1,678,815.24
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 281,678.02
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 1,485.78 201603CT Construction Expense La Quinta Landscape Renovation Improvement487,406.24 201603D Design Expense La Quinta Landscape Renovation Improvement14,163.00 201603RP Retention Payable La Quinta Landscape Renovation Improvement-22,833.18 201709CT Construction Expense Ave 53 Jefferson St.Roundabout 908,928.16 201709RP Retention Payable Ave 53 Jefferson St.Roundabout -45,447.16 201804E Landscape & Lighting Median Island … Landscape & Lighting Median Island Improvements 1,885.63 202003CT Construction Expense Citywide Public Safety Camera System 3,521.25 202216E General PW Maint - Desert Concepts General PW Maintenance - Desert Concepts 12,400.00 2223TMICT Construction Expense FY22/23 Traffic Maintenance Improvements 15,361.81 AMEXE American Express Misc Expenses American Express Golf Tournament 728.21 62 Click Here to Return to Agenda
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount AMEXPOL Amex Golf Expense - Police American Express Golf Tournament 2,744.59 CORONANR Corona Non Reimbursable Corona Virus Emergency Response 54.36 EGGE La Quinta Egg Hunt Expense La Quinta Egg Hunt 6,698.49 STVRE Short Term Vacation Rental Expense Short Term Vacation Rental Tracking 7,633.51 TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony 2,406.53 Grand Total: 1,678,815.24
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 63 Click Here to Return to Agenda
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Demand Register
City of La Quinta Packet: APPKT03398 - 02/24/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
DESERT SUN PUBLISHING, LLC 210248 01/13/23 - PHN VAR 2022-0001 PUBLICAT… Advertising 101-6002-60450 434.28 VINTAGE E & S INC 210282 02/07/23 - INSTALL EV CHARGING STATIO… Maintenance/Services 101-3008-60691 964.41 VINTAGE E & S INC 210282 2/2/23 - WC ELECTRICAL SERVICE CALL Maintenance/Services 101-3008-60691 911.70 VINTAGE E & S INC 210282 2/2/23 - INSTALL POWER/JUNCTION BOXE… Maintenance/Services 101-3008-60691 1,157.87 TRI-STATE MATERIALS INC 210278 02/06/23 - LANDSCAPE ROCK & D.G Materials/Supplies 101-3005-60431 2,303.56 TRI-STATE MATERIALS INC 210278 02/03/23 - LANDSCAPE D.G Materials/Supplies 101-3005-60431 1,182.98 SPARKLETTS 210273 1/25/23 & 02/08/23 - CITYWIDE DRINKING… Citywide Supplies 101-1007-60403 215.22 ULINE 210279 1/31/23 - FLAMMABLE STORAGE CABINET Tools/Equipment 101-7003-60432 2,254.14 ULINE 210279 01/31/23 - WELDED WORK BENCH Tools/Equipment 101-7003-60432 912.05 NAI CONSULTING INC 210261 01/2023 - LIBRARY PARCELS APNS-UTILITY Professional Services 101-1002-60103 2,312.50 NAI CONSULTING INC 210261 01/2023 - CAPITAL IMPROVEMENT PLAN Consultants 101-7006-60104 175.00 DESERT CONCRETE BORDERS … 210247 02/06/23 - INSTALL CONCRETE CURB AT L… Maintenance/Services 101-3005-60691 5,123.00 VINTAGE ASSOCIATES 210281 02/2023 - PARK MAINTENANCE Landscape Contract 101-3005-60112 60,804.00 VINTAGE ASSOCIATES 210281 2/17/23 - 4 WIRE DECODER FOR EVENT P… Materials/Supplies 101-3005-60431 445.00 ANSAFONE CONTACT CENTERS 210240 1/16-02/12/23 - PM 10 ANSWERING SERV… PM 10 - Dust Control 101-7006-60146 152.89 USA DRAIN AND PLUMBING … 210280 02/03/23 - CH LOBBY RESTROOM REPAIRS Maintenance/Services 101-3008-60691 590.00 ROBERT HALF 210270 02/03/23 - TEMP AGENCY SERVICES T.SU… Temporary Agency Services 101-6006-60125 1,095.64 ROBERT HALF 210270 02/03/23 - TEMP AGENCY SERVICES C.HIC… Temporary Agency Services 101-2002-60125 1,328.64 ROBERT HALF 210270 02/10/23 - TEMP AGENCY SERVICS T.SUD… Temporary Agency Services 101-6006-60125 1,085.11 ROBERT HALF 210270 02/10/23 - TEMP AGENCY SERVICES C.HIC… Temporary Agency Services 101-2002-60125 1,660.80 DEPARTMENT OF JUSTICE 210246 01/2023 - LIVE SCAN FINGERPRINTING Recruiting/Pre-Employment 101-1004-60129 64.00 ALPHA MEDIA LLC 210239 12/2022 - IRONMAN RAIDO SPONSORSHIP… Community Experiences 101-3003-60149 2,171.84 ALPHA MEDIA LLC 210239 12/2022 - IRONMAN DIGITAL BANNERS Community Experiences 101-3003-60149 275.00 LEAGUE OF CALIFORNIA CITIES 210258 7/1-12/31/23 LEAGUE OF CALIFORNIA CIT… Prepaid Expense 101-0000-13600 6,974.50 LEAGUE OF CALIFORNIA CITIES 210258 1/1-6/30/23 LEAGUE OF CALIFORNIA CITIE… Membership Dues 101-1002-60351 6,974.50 MERCHANTS BUILDING MAINT… 210260 01/2023 - JANITORIAL SERVICES Janitorial 101-3008-60115 13,863.78 VINTAGE E & S INC 210282 11/19/22 FLOOD LIGHT REPLACEMENT AT… Maintenance/Services 101-3005-60691 6,562.00 VINTAGE E & S INC 210282 12/4/22 - TEMPORARY POWER FOR X-MAS… Maintenance/Services 101-3005-60691 644.30 THE SHERWIN-WILLIAMS CO. 210275 02/06/23 - PAINT FOR WC Materials/Supplies 101-3008-60431 208.45 FEDEX 210251 2/1/23 & 2/3/23 - OVERNIGHT MAIL Postage 101-1007-60470 57.65 PATTON DOOR & GATE 210266 2/2/23 - PW YARD GATE REPAIRS Maintenance/Services 101-3008-60691 302.95 PATTON DOOR & GATE 210266 2/7/23 - PW YARD GATE REPAIRS Maintenance/Services 101-3008-60691 300.00 PWLC II, INC 210267 02/2023 - L&L MONTHLY MAINTENANCE Landscape Contract 101-2002-60112 1,510.00 THE LOCK SHOP, INC 210274 02/01/23 - KEYS AND KEYLESS ENTRY PAD … Materials/Supplies 101-3008-60431 180.91 THE LOCK SHOP, INC 210274 2/6/23 - ENTRY LEVER FOR COVE RESTRO… Materials/Supplies 101-3008-60431 210.11 THE LOCK SHOP, INC 210274 02/08/23 - ENTRY LEVER FOR COVE REST… Materials/Supplies 101-3008-60431 1,135.43 BURRTEC WASTE & RECYCLING… 210241 FY 21/22 PROPERTY TAX PAYMENT SS4 Due to Waste Management 101-0000-20307 57,459.65 BURRTEC WASTE & RECYCLING… 210241 FY 21/22 PROPERTY TAX PAYMENT SS4 Franchise Taxes - Burrtec 101-0000-41505 -5,716.92 BURRTEC WASTE & RECYCLING… 210241 FY 22/23 PROPERTY TAX PAYMENT SS1 Due to Waste Management 101-0000-20307 3,055,844.97 BURRTEC WASTE & RECYCLING… 210241 FY 22/23 PROPERTY TAX PAYMENT SS1 Franchise Taxes - Burrtec 101-0000-41505 -304,227.00 MCGARREY, DEBORAH 210259 01/31-02/03/23 - TRAVEL EXPENSE REIMB… Travel & Training 101-1001-60320 288.15 NELSON, JENNIFER 210262 2023 COMMUNITY WORKSHOP FOOD RE… Travel & Training 101-1001-60320 199.54 PACIFIC WEST AIR CONDITION… 210265 2/1/23 - CH WATER TREATMENT HVAC 101-3008-60667 125.00 RIVERSIDE ASSESSOR 210269 01/2023 - RECORDING FEES Technical 101-6004-60108 20.00 OCEAN SPRINGS TECH INC 210263 02/2023 - LQ SPLASH PAD MAINTENANCE LQ Park Water Feature 101-3005-60554 843.00 COUNTY OF RIVERSIDE PUBLIC… 210244 01/2023 - RADIO MAINTENANCE Operating Supplies 101-2001-60420 310.68 TOLL BROS., INC. 210276 02/7/23 - REFUND FOR SMI FEE BRES2022… SMIP Fees Payable 101-0000-20308 55.38 GALLAUDET CONSTRUCTION 210255 02/8/23 - REFUND FOR OVERPAYMENT B… Over Payments, AR Policy 101-0000-20330 18.00 SMITH, STEVE 210272 2/10/23 - REFUND BUILDING PERMIT FEE … Over Payments, AR Policy 101-0000-20330 80.00 WALTERS WHOLESALE ELECTR… 210283 02/03/23 - BANNER CABLE ZIP TIES Operating Supplies 101-7003-60420 136.71 QUINN COMPANY 210268 02/03/23 - CH GENERATOR MAINTENANCE Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210268 02/03/23 - WC GENERATOR MAITENANCE Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210268 02/03/23 - FS #32 GENERATOR MAINTEN… Machinery & Equipment 101-2002-80101 524.28 64 Click Here to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount QUINN COMPANY 210268 02/03/23 - YMCA GENERATOR MAINTEN… Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210268 02/03/23 - FS #93 GENERATOR MAINTEN… Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210268 02/06/23 - CH GENERATOR MAINTENANCE Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210268 2/8/23 - WC GENERATOR BLOCK HEATER … Machinery & Equipment 101-2002-80101 2,573.27 Fund 101 - GENERAL FUND Total: 2,937,700.32
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 210277 1/31/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 180.53 TOPS' N BARRICADES INC 210277 01/31/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 45.13 TOPS' N BARRICADES INC 210277 02/10/23 - PAINT STRIPING & GLASS BEADS Paint/Legends 201-7003-60433 449.57 Fund 201 - GAS TAX FUND Total: 675.23
Fund: 202 - LIBRARY & MUSEUM FUND
ALARM MONITORING SERVICE… 210238 02/13/23 - INSTALL ALARM KEYPAD AT L… Security & Alarm 202-3006-60123 239.25 KONE INC 210257 1/21/23 - MUSEUM ELEVATOR REPAIRS Maintenance/Services 202-3006-60691 804.60 VINTAGE ASSOCIATES 210281 02/2023 - PARK MAINTENANCE Landscape Contract 202-3004-60112 869.00 VINTAGE ASSOCIATES 210281 02/2023 - PARK MAINTENANCE Landscape Contract 202-3006-60112 181.00 MERCHANTS BUILDING MAINT… 210260 01/2023 - JANITORIAL SERVICES Janitorial 202-3004-60115 2,844.14 MERCHANTS BUILDING MAINT… 210260 01/2023 - JANITORIAL SERVICES Janitorial 202-3006-60115 885.93 PACIFIC WEST AIR CONDITION… 210265 2/1/23 - LIBRARY WATER TREATMENT HVAC 202-3004-60667 125.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 5,948.92
Fund: 215 - LIGHTING & LANDSCAPING FUND
TRI-STATE MATERIALS INC 210278 02/03/23 - LANDSCAPE D.G Materials/Supplies 215-7004-60431 1,201.74 VINTAGE ASSOCIATES 210281 02/2023 - PARK MAINTENANCE Landscape Contract 215-7004-60112 11,331.00 CREATIVE LIGHTING & ELECTR… 210245 02/2023 - LIGHTING MAINTENANCE SERVI… Consultants 215-7004-60104 6,063.92 SMITH PIPE & SUPPLY CO 210271 01/25/23 - IRRIGATION PARTS FOR MADI… Materials/Supplies 215-7004-60431 40.92 SMITH PIPE & SUPPLY CO 210271 01/26/23 - IRRIGATION RISERS FOR MADI… Materials/Supplies 215-7004-60431 112.88 PWLC II, INC 210267 02/2023 - L&L MONTHLY MAINTENANCE Landscape Contract 215-7004-60112 58,574.00 PWLC II, INC 210267 1/30-2/3/23 - PLANT & TREE REPLACEME… Maintenance/Services 215-7004-60691 4,256.00 PWLC II, INC 210267 2/06-2/10/23 - MADISON MEDIAN LANDS… Maintenance/Services 215-7004-60691 4,104.00 PWLC II, INC 210267 02/17/23 - PLANT INSTALL AT AVE 52 Maintenance/Services 215-7004-60691 360.00 FRONTIER COMMUNICATIONS… 210253 02/07-03/06/23 - PHONE SVC Electric - Utilities 215-7004-61116 132.22 VINTAGE ASSOCIATES 210281 02/07/23 - PLANTS FOR MADISON MEDIAN Materials/Supplies 215-7004-60431 1,616.25 VINTAGE ASSOCIATES 210281 02/08/23 - PLANTS FOR MADISON MEDIAN Materials/Supplies 215-7004-60431 1,212.19 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 89,005.12 Fund: 221 - AB 939 - CALRECYCLE FUND
BURRTEC WASTE & RECYCLING… 210241 FY 21/22 PROPERTY TAX PAYMENT SS4 Burrtec AB 939 Fee 221-0000-41506 -290.47 BURRTEC WASTE & RECYCLING… 210241 FY 22/23 PROPERTY TAX PAYMENT SS1 Burrtec AB 939 Fee 221-0000-41506 -13,574.92 Fund 221 - AB 939 - CALRECYCLE FUND Total: -13,865.39
Fund: 241 - HOUSING AUTHORITY
RIVERSIDE ASSESSOR 210269 01/2023 - RECORDING FEES Professional Services 241-9101-60103 302.00 Fund 241 - HOUSING AUTHORITY Total: 302.00
Fund: 250 - TRANSPORTATION DIF FUND
WPG LA QUINTA,LLC 210284 01/10/23 - DIF OVERPAYMENT REFUND B… Developer Fees 250-0000-43200 5,830.00 Fund 250 - TRANSPORTATION DIF FUND Total: 5,830.00
Fund: 251 - PARKS & REC DIF FUND
WPG LA QUINTA,LLC 210284 01/10/23 - DIF OVERPAYMENT REFUND B… Developer Fees 251-0000-43200 290.00 Fund 251 - PARKS & REC DIF FUND Total: 290.00
Fund: 252 - CIVIC CENTER DIF FUND
WPG LA QUINTA,LLC 210284 01/10/23 - DIF OVERPAYMENT REFUND B… Developer Fees 252-0000-43200 1,440.00 Fund 252 - CIVIC CENTER DIF FUND Total: 1,440.00
Fund: 254 - COMMUNITY & CULTURAL CENTERS DIF
WPG LA QUINTA,LLC 210284 01/10/23 - DIF OVERPAYMENT REFUND B… Developer Fees 254-0000-43200 4,130.00 Fund 254 - COMMUNITY & CULTURAL CENTERS DIF Total: 4,130.00 Fund: 259 - MAINTENANCE FACILITIES DIF FUND
WPG LA QUINTA,LLC 210284 01/10/23 - DIF OVERPAYMENT REFUND B… Developer Fees 259-0000-43200 780.00 Fund 259 - MAINTENANCE FACILITIES DIF FUND Total: 780.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
NAI CONSULTING INC 210261 01/2023 - MOON RIVER DRIVE PAVEMENT… Professional Services 401-0000-60103 525.00 65 Click Here to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount NAI CONSULTING INC 210261 01/2023 - CITYWIDE MISC ADA IMPROVE… Professional Services 401-0000-60103 187.50 NAI CONSULTING INC 210261 01/2023 - AVE 52 PAVEMENT REHAB MAD… Professional Services 401-0000-60103 1,925.00 NAI CONSULTING INC 210261 01/2023 - 2021-08 SLURRY SEAL PROJECT Professional Services 401-0000-60103 2,135.00 NAI CONSULTING INC 210261 01/2023 - 2016-03 LANDSCAPE RENOVAT… Professional Services 401-0000-60103 6,237.50 NAI CONSULTING INC 210261 01/2023 - LA QUINTA X PARK Professional Services 401-0000-60103 525.00 NAI CONSULTING INC 210261 01/2023 - 2011-05 DUNE PALMS BRIDGE Professional Services 401-0000-60103 6,532.50 NAI CONSULTING INC 210261 01/2023 - BLACKHAWK WAY SCHOOL CRO… Professional Services 401-0000-60103 875.00 NAI CONSULTING INC 210261 01/2023 - 2021-01 DUNE PALMS ROAD P… Professional Services 401-0000-60103 75.00 NAI CONSULTING INC 210261 01/2023 - CITYWIDE STRIPING REFRESH Professional Services 401-0000-60103 2,380.00 NAI CONSULTING INC 210261 01/2023 - JEFFERSON ST SLURRY SEAL IM… Professional Services 401-0000-60103 1,575.00 NAI CONSULTING INC 210261 01/2023 - AVE 50 BRIDGE SPANNING THE … Professional Services 401-0000-60103 350.00 NAI CONSULTING INC 210261 01/2023 - JEFFERSON ST AT AVE 53 ROUN… Professional Services 401-0000-60103 562.50 NAI CONSULTING INC 210261 01/2023 - WASHINGTON ST AT AVE 50/CA… Professional Services 401-0000-60103 700.00 NAI CONSULTING INC 210261 01/2023 - AVE 50 REHAB WASH ST TO EIS… Professional Services 401-0000-60103 1,612.50 NAI CONSULTING INC 210261 01/2023 - AVE 48 ART AND MUSIC LINE Professional Services 401-0000-60103 175.00 NAI CONSULTING INC 210261 01/2023 - CITYWIDE MISC ADA IMPROVE… Professional Services 401-0000-60103 12,815.00 NAI CONSULTING INC 210261 01/2023 - 2019-05 HIGHWAY 111 CORRID… Professional Services 401-0000-60103 700.00 NAI CONSULTING INC 210261 01/2023 - SPORTS COMPLEX LIGHTING RE… Professional Services 401-0000-60103 350.00 CONVERGINT TECHNOLOGIES … 210243 02/10/23 - CITYWIDE CAMERA SYSTEM M… Construction 401-0000-60188 3,521.25 THE LOCK SHOP, INC 210274 2/17/23 - PADLOCK FOR CABINET LOCK Construction 401-0000-60188 490.82 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 44,249.57 Fund: 501 - FACILITY & FLEET REPLACEMENT
DUNN-EDWARDS CORPORATI… 210249 02/01/23 - PAINT FOR CH PARKING STRUC… City Bldg Repl/Repair 501-0000-71103 1,509.68 HWY 111 LA QUINTA CAR WA… 210256 01/2023 - CAR WASH SERVICES Vehicle Repair & Maintenance 501-0000-60676 12.00 THE LOCK SHOP, INC 210274 01/30/23 - KEYS FOR VEHICLE VIN #H1266… Vehicle Repair & Maintenance 501-0000-60676 391.80 ENTERPRISE FM TRUST 210250 02/2023 - FLEET LEASES Vehicles, Rentals & Leases 501-0000-71030 5,685.34 PACIFIC MOBILE STRUCTURES, … 210264 03/2023 - PW TRAILER RENTAL Building Leases 501-0000-71032 3,088.51 FUELMAN 210254 01/2023 - FUEL Fuel & Oil 501-0000-60674 743.33 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 11,430.66 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS … 210242 02/2023 - CH CABLE (4625) Cable/Internet - Utilities 502-0000-61400 175.81 CHARTER COMMUNICATIONS … 210242 02/10-03/09/23 - CH INTERNET (2546) Cable/Internet - Utilities 502-0000-61400 2,079.00 CHARTER COMMUNICATIONS … 210242 02/12-03/11/23 - CITY YARD CABLE (4080) Cable/Internet - Utilities 502-0000-61400 81.77 FISHER INTEGRATED INC 210252 01/2023 - CC VIDEO STREAMING Consultants 502-0000-60104 300.00 FISHER INTEGRATED INC 210252 01/2023 - MONTHLY FEE Consultants 502-0000-60104 1,100.00 FRONTIER COMMUNICATIONS… 210253 02/03-03/02/23 - 2ND CITY INTERNET LINE Cable/Internet - Utilities 502-0000-61400 1,208.26 FRONTIER COMMUNICATIONS… 210253 02/04-03/03/23 - DSL SVC Cable/Internet - Utilities 502-0000-61400 350.62 Fund 502 - INFORMATION TECHNOLOGY Total: 5,295.46
Fund: 601 - SILVERROCK RESORT
VINTAGE E & S INC 210282 11/15-12/19/22 - REPLACED 12KV FUSE AT… Repair & Maintenance 601-0000-60660 6,571.88 Fund 601 - SILVERROCK RESORT Total: 6,571.88
Grand Total: 3,099,783.77
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 2,937,700.32
201 - GAS TAX FUND 675.23
202 - LIBRARY & MUSEUM FUND 5,948.92
215 - LIGHTING & LANDSCAPING FUND 89,005.12
221 - AB 939 - CALRECYCLE FUND -13,865.39
241 - HOUSING AUTHORITY 302.00
250 - TRANSPORTATION DIF FUND 5,830.00
251 - PARKS & REC DIF FUND 290.00
252 - CIVIC CENTER DIF FUND 1,440.00
254 - COMMUNITY & CULTURAL CENTERS DIF 4,130.00
259 - MAINTENANCE FACILITIES DIF FUND 780.00
401 - CAPITAL IMPROVEMENT PROGRAMS 44,249.57
501 - FACILITY & FLEET REPLACEMENT 11,430.66
502 - INFORMATION TECHNOLOGY 5,295.46
601 - SILVERROCK RESORT 6,571.88
Grand Total: 3,099,783.77
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 6,974.50
101-0000-20307 Due to Waste Manageme… 3,113,304.62
101-0000-20308 SMIP Fees Payable 55.38
101-0000-20330 Over Payments, AR Policy 98.00
101-0000-41505 Franchise Taxes - Burrtec -309,943.92
101-1001-60320 Travel & Training 487.69
101-1002-60103 Professional Services 2,312.50
101-1002-60351 Membership Dues 6,974.50
101-1004-60129 Recruiting/Pre-Employme… 64.00
101-1007-60403 Citywide Supplies 215.22
101-1007-60470 Postage 57.65
101-2001-60420 Operating Supplies 310.68
101-2002-60112 Landscape Contract 1,510.00
101-2002-60125 Temporary Agency Servic… 2,989.44
101-2002-80101 Machinery & Equipment 5,718.95
101-3003-60149 Community Experiences 2,446.84
101-3005-60112 Landscape Contract 60,804.00
101-3005-60431 Materials/Supplies 3,931.54
101-3005-60554 LQ Park Water Feature 843.00
101-3005-60691 Maintenance/Services 12,329.30
101-3008-60115 Janitorial 13,863.78
101-3008-60431 Materials/Supplies 1,734.90
101-3008-60667 HVAC 125.00
101-3008-60691 Maintenance/Services 4,226.93
101-6002-60450 Advertising 434.28
101-6004-60108 Technical 20.00
101-6006-60125 Temporary Agency Servic… 2,180.75
101-7003-60420 Operating Supplies 136.71
101-7003-60432 Tools/Equipment 3,166.19
101-7006-60104 Consultants 175.00
101-7006-60146 PM 10 - Dust Control 152.89
201-7003-60429 Traffic Control Signs 225.66
201-7003-60433 Paint/Legends 449.57
202-3004-60112 Landscape Contract 869.00
202-3004-60115 Janitorial 2,844.14
202-3004-60667 HVAC 125.00
202-3006-60112 Landscape Contract 181.00
202-3006-60115 Janitorial 885.93
202-3006-60123 Security & Alarm 239.25
202-3006-60691 Maintenance/Services 804.60
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Account Summary
Account Number Account Name Expense Amount
215-7004-60104 Consultants 6,063.92
215-7004-60112 Landscape Contract 69,905.00
215-7004-60431 Materials/Supplies 4,183.98
215-7004-60691 Maintenance/Services 8,720.00
215-7004-61116 Electric - Utilities 132.22
221-0000-41506 Burrtec AB 939 Fee -13,865.39
241-9101-60103 Professional Services 302.00
250-0000-43200 Developer Fees 5,830.00
251-0000-43200 Developer Fees 290.00
252-0000-43200 Developer Fees 1,440.00
254-0000-43200 Developer Fees 4,130.00
259-0000-43200 Developer Fees 780.00
401-0000-60103 Professional Services 40,237.50
401-0000-60188 Construction 4,012.07
501-0000-60674 Fuel & Oil 743.33
501-0000-60676 Vehicle Repair & Mainte… 403.80
501-0000-71030 Vehicles, Rentals & Leases 5,685.34
501-0000-71032 Building Leases 3,088.51
501-0000-71103 City Bldg Repl/Repair 1,509.68
502-0000-60104 Consultants 1,400.00
502-0000-61400 Cable/Internet - Utilities 3,895.46
601-0000-60660 Repair & Maintenance 6,571.88
Grand Total: 3,099,783.77
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 3,041,538.92
111205P Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 6,532.50 151609P Professional Expense La Quinta X Park 525.00
201603P Professional Expense La Quinta Landscape Renovation Improvement 6,237.50 201709P Professional Expense Ave 53 Jefferson St.Roundabout 562.50 201804E Landscape & Lighting Median Island … Landscape & Lighting Median Island Improvements 11,188.44 201902P Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 350.00 201905P Professional Expense Highway 111 Corridor Area Plan Implementation 700.00 201923P Professional Expense Washington St at Ave 50/Calle Tampico ADA 700.00 202003CT Construction Expense Citywide Public Safety Camera System 3,521.25 202008P Professional Expense Avenue 48 Art and Music Line Project 175.00 202101P Professional Expense Dune Palms Rd Pavement Rehab-Fred Waring to Miles 75.00 202103P Professional Expense Citywide Miscellaneous ADA Improvements 187.50 202104P Professional Expense Citywide Striping Refresh 2,380.00 202108P Professional Expense FY 21/22 PMP Slurry Seal Improvements 2,135.00 202117P Professional Expense Jefferson Street Slurry Seal Improvements 1,575.00 202201P Professional Expense Avenue 50 Pavement Rehab (Wash St to Eisenhower) 1,612.50 202204P Professional Expense Sports Complex Lighting Replacement 350.00 202208P Professional Expense Citywide Miscellaneous ADA Improvements 12,815.00 202210P Professional Expense Moon River Drive Pavement Rehab (Ave 50/DSUSD) 525.00 202214P Professional Expense Avenue 52 Pavement Rehabilitation (Madison/Monroe) 1,925.00 202215E Landscape Maintenance Refurbishm… Landscape Maint Refurbishment-PWLC II Inc 360.00 202222P Professional Expense Blackhawk Way School Crossing 875.00 2223TMICT Construction Expense FY22/23 Traffic Maintenance Improvements 490.82 IRONE Ironman Expense Ironman Event 2,446.84
Grand Total: 3,099,783.77
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 68 Click Here to Return to Agenda
City of La Quinta
Bank Transactions 2/13/2023 – 2/24/2023
Wire Transaction
Listed below are the wire transfers from 2/13/2023– 2/24/2023.

Wire Transfers:

02/17/2023 - WIRE TRANSFER - CALPERS $5,242.46
02/17/2023 - WIRE TRANSFER - CALPERS $14,383.57
02/17/2023 - WIRE TRANSFER - CALPERS $25,822.36
02/17/2023 - WIRE TRANSFER - LQCEA $504.00
02/17/2023 - WIRE TRANSFER - MISSION SQUARE $6,087.28
02/21/2023 - WIRE TRANSFER - COLONIAL LIFE INSURANCE $8,312.50 02/21/2023 - WIRE TRANSFER - US BANK TRUST $1,740,815.14 02/22/2023 - WIRE TRANSFER - STERLING HEALTH $6,299.88
02/22/2023 - WIRE TRANSFER - LANDMARK $248,575.81
02/22/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMT $40,578.85 02/22/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMT $14,225.00 TOTAL WIRE TRANSFERS OUT $2,110,846.85
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: March 7, 2023

STAFF REPORT
AGENDA TITLE: DISCUSS CONVERTING RIVERSIDE COUNTY SHERIFF’S

DEPARTMENT TRAFFIC CAR OFFICER POSITION TO A MOTOR OFFICER

POSITION

RECOMMENDATION
Discuss converting a Riverside County Sheriff’s Department traffic car officer position to a motor officer position.

EXECUTIVE SUMMARY
• Since 1982, the City has contracted with the Riverside County Sheriff’s Department (RCSD) for law enforcement services.
• La Quinta Sheriff’s traffic team is currently staffed with five (5) traffic enforcement officers, consisting of three (3) traffic car officers, and two (2) motor officers. • Council considered a similar recommendation on 2/15/2022, however at that time council requested additional information, which is addressed in this report, and in the 4th quarter 2022 (October – December) Police Quarterly Report, included as Departmental Report Item No. 8 in this agenda packet).

FISCAL IMPACT
Converting a traffic officer to a motor officer is estimated at a one-time cost of $40,000, which includes the cost of one new motorcycle, equipment, and a motor deputy pay differential of $1.95 per hour. Recurring annual cost is estimated to be $12,300 per year.

The net annual increase is estimated to be $7,110 after savings associated with less patrol car mileage.

BACKGROUND/ANALYSIS
The City contracts with RCSD to provide law enforcement services. Under the current contract, five (5) deputies are allocated to the Traffic Team, three (3) officers are assigned to traffic cars, and two (2) officers are assigned to motors. Lt. Martinez is recommending converting one traffic car deputy to a motor officer to allow deputies to better serve the STUDY SESSION ITEM NO. 1
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community. Per Lt. Martinez a motor officer is better equipped to do the following versus a traffic car deputy:
• Provide higher visibility by being able to maneuver through traffic more efficiently and be easily seen by motorists.
• Monitor intersections more efficiently because motorcycles have more opportunities to safely park.
• Overall, the smaller profile of a motorcycle versus a car allows for more advantageous positional opportunities while monitoring problem areas, or areas with higher complaints, which better assists in achieving the overall traffic safety goals.
• Motorcycles do not only respond to traffic related incidents, they are also available to respond to crimes in-progress, as well has high priority calls, which in turn decreases overall response times within the city.
• Motorcycles provide better support for local events with large vehicle and pedestrian attendance, such as the Ironman Triathlon, American Express Golf Tournament, and the Music Festival concerts.

The mere presence of motor officers (more than cars) tends to make motorists drive more safely. The overall goal of a motor officer is not to ticket as many people as possible, but to educate the motoring public, lower traffic collisions, and make La Quinta safer for everyone.

Prepared by:

Approved by:

Martha Mendez, Public Safety Manager and Sgt. Kyle Lafond Jon McMillen, City Manager
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City of La Quinta
CITY COUNCIL MEETING: March 7, 2023

STAFF REPORT
AGENDA TITLE: DISCUSS NEW IMPROVEMENTS IN PUBLIC SAFETY

TECHNOLOGY COST AND BENEFITS ANALYSIS

RECOMMENDATION
Discuss new improvements in public safety technology, specifically license plate reader cameras and gunshot detection software, cost and benefits analysis.

EXECUTIVE SUMMARY
 Community safety is a top priority for the City and staff works closely with Riverside County Sheriff Department (RCSD) to improve public safety services.  Implementation and use of improved technology has increased RCSD’s investigation efficiency and success rate.
 RCSD is at the forefront of the automated license plate reader system (ALPR); managing over 500 cameras throughout Riverside County.
 Gunshot detector technology has improved in the last several years. This technology identifies the location of gunshots, which eliminates the need to rely on residents’ reports, which if any, often lack a specific location.

FISCAL IMPACT
Improved technology implementation costs are as follows:

Automated License Plate Reader (ALPR)
ALPR $2,500 annual fee per camera (69 cameras) $172,500 Initial Implementation Fee $350 per camera $24,150
First Year Total $196,650
24-month contract $369,150
Gunshot Detection Software
Flock Safety Raven Radio Detection Device: $50,000 for 2 m2 Annual Fee ShotSpotter Respond $ 99,000 for 2 mi2 Annual Fee
STUDY SESSION ITEM NO. 2
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BACKGROUND/ANALYSIS
As law enforcement costs continue to increase an average of 2% to 5% annually, staff is looking for opportunities to increase efficiencies to support public safety. While no technology can substitute police staff, software improvements can increase police efficiency. In this report, RCSD and city staff examine two (2) of these technologies: 1) ALPR, and 2) gunshot detection software.

ALPR
RCSD has experience using Flock Safety ALPR technology since 2020. Currently, there are over 500 Flock cameras managed by RCSD throughout the County. Per RCSD, the Flock ALPR system has allowed them to solve multiple crimes, such as stolen vehicles, following suspects as they flee from a crime scene, and locating vehicles involved in Amber alerts, among other crimes.

The Flock system can analyze vehicle license plates, vehicle characteristics such as color, type, make, and other identifiers such as stickers and roof racks. The vehicle characteristics are used to find matching vehicles and an alert system is activated throughout the Flock network to find a specific vehicle. One camera can capture up to two lanes and up to 30,000 vehicles a day. The cameras are solar powered and wireless; therefore, they can be easily installed on medians or streets.

Due to the increased use of ALPR throughout California, the state passed, on October 6, 2015, Senate Bill 34 (SB 34) (Stats. 2015, 532), which imposes rules to protect the security of the system and protect personal information. Per SB 34, cities are required to hold a public hearing to approve the use of ALPR cameras. In addition, this bill imposes specified requirements on an "ALPR operator,” including, maintaining reasonable security procedures and practices to protect ALPR information and implementing a usage and privacy policy with respect to that information. Similar requirements are also imposed on an "ALPR end-user” and require that ALPR information only be used for authorized purposes. The bill also authorizes an individual who has been harmed by a violation of these provisions to bring a civil action in any court of competent jurisdiction against a person who knowingly caused the harm (Attachment 2).

Gunshot Detector
Gun violence is a top concern for La Quinta residents, and solving gun firing cases is difficult due to the lack of specific information provided by reporting parties. In most cases, if there is no witness or evidence of gunfire, police may not be able to find the gunshot location.

Gunshot detection software triangulates the sound of the shots, providing a specific location to deputies, therefore police can respond to the origin of the gunfire and investigate. ShotSpotter software has been available for over 25 years, and more than 135 cities contract their services. ShotSpotter showcased their latest software to RCSD 74 Click Here to Return to Agenda
and Staff and explained how their system works. Flock Safety system recently added a gunshot detector (Raven Audio Detection Device) to their system, and although new, RCSD stated Flock Safety is a viable option based on their track record with other products. The system also can integrate the gunshot detector to their ALPR cameras.

Next Steps
Staff seeks Council input on:
 Desire to further review and contract any of these services  Explore other technology opportunities not included in this report.

Prepared by: Martha Mendez, Public Safety Manager
Approved by: Jon McMillen, City Manager
Attachments: 1. RCSD Flock Safety ALPR Recommendation

2. Senate Bill 34 – Automated license plate recognition system: use of data

3. RCSD Gunshot Detection Deployment in La Quinta Assessment 75 Click Here to Return to Agenda
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TO: Jon McMillen, City Manager DATE: February 23, 2023
FROM: Lt. Andy Martinez
SUBJECT: Flock Safety ALPR Recommendation
_____________________________________________________________________________________ Attachments

1. Flock Safety Budgetary Quote, Services Agreement, Sole Source, and IRS W9 Background
The Riverside County Sheriff’s Department (RCSD) has utilized Automated License Plate Reading (ALPR) technology since the early 2000’s to enhance public safety, generate investigative leads and apprehend wanted persons. In 2015, Senate Bill 34 was passed to regulate how ALPR technology was deployed and used within communities and establish training and audit requirements.

In 2020, the RCSD tested Flock Safety ALPR technology and found that alerts were delivered to patrol staff a lot quicker, its user interface was more intuitive, and its support and maintenance inclusive subscription model was preferred over our legacy ALPR. It was also found that its cost did not present any barriers of entry for many contract cities and surrounding agencies, which enhances agency collaboration to combat crime from a regional perspective. As a result, RCSD chose Flock Safety as their preferred ALPR vendor.

To date, almost all Riverside County law enforcement agencies use some form of ALPR within their jurisdictions, most using or in the process of transitioning to Flock Safety.

Recommendation

1. The Riverside County Sheriff’s Department recommends council hold a public hearing for the use of ALPR technology, as prescribed by SB 34, within the La Quinta community.

2. The Riverside County Sheriff’s Department recommends council approve a subscription to Flock Safety for 69 ALPR cameras installed throughout the city.

3. The Riverside County Sheriff’s Department recommends council consider a subscription to Flock Safety’s Raven (Gunshot Detection) system for deployment in the Cove residential area.

RIVERSIDE COUNTY SHERIFF’S DEPARTMENT

CHAD BIANCO, SHERIFF
ATTACHMENT 1
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Future Opportunity
Flock Safety currently supports the integration of Computer Aided Dispatch (CAD) data, Automated Vehicle Locator (AVL), and Gunshot Detection into their software to visualize active calls, analyze crime and plan responses to active events. Flock Safety recently released a Video Management System (VMS) to allow agencies to integrate live cameras feeds into their system, which will associate a segment of live video to license plate reads, which has the potential to enhance and expedite the filtering of video and the search for vehicles. Integration of Axis cameras currently exists on a 1 to 1 level, but Flock is working on a full Genetec integration to streamline connections.

A common problem with sourcing technology for criminal investigations is identifying a single product that can serve as a central repository for all historical and current data to analyze and generate meaningful information. The Flock Group is the only known vendor that has this ability and is continuously working to enhance their level of service. Flock currently can integrate CAD, AVL, VMS, and Gunshot Detection features into a single solution allowing immediate access to patrol staff at critical moments from within their mobile computers, a stated goal for the La Quinta PSC System.

Camera Coverage/Use
When designing an ALPR technology deployment plan for maximum benefit, the local intended outcome/use case must be considered along with the focus areas entry and exit points, and areas of crime concentration that are intended to be mitigated. Deployed ALPR cameras create a virtual grid, generating specific data captured within; the more cameras that are added the smaller the virtual grids become, resulting in more accurate data. However, given that the City of La Quinta has deployed an effective PSCS throughout the city, a preliminary design was created to work in conjunction with the PSCS and larger virtual grids were preferred reducing the amount of cameras required and total cost.

While the existing PSCS helps law enforcement determine or confirm an accurate series of events, deployed in conjunction with ALPR, law enforcement will also be able to identify vehicles involved. In a typical use case where a license plate was not captured by the PSCS, investigating deputies will use PSCS to follow vehicles throughout the city until the vehicle reaches an ALPR grid point to help identify it.

Camera Deployment Focus Areas
The following are the minimum number of cameras required to fully capture license plate entering and leaving the city of La Quinta, address crime concerns with the La Quinta Cove community and help mitigate crime within the business district.

1. Business Corridor 19 Cameras

2. Cove Community 10 Cameras

3. Entry/Exit Points 40 Cameras
78 Click Here to Return to Agenda
Fiscal Impact
Flock Safety only offers a subscription model, which is inclusive of installation, support and on-going maintenance at a rate of $2,500 per camera annually. A one-time installation fee of $350 per camera is assessed in year one. This subscription model doesn’t allow for agency ownership of any camera; however, agencies retain ownership of data and images collected.

The testing of the VMS integration is currently being offered to the City of La Quinta free of charge. The standard fee for this service is $500 per camera annually, which allows for 7-day video retention on the Flock Safety secured servers (AWS Government Cloud) and ability to play back, search and export.

Flock Falcon ALPR $2,500 (x69) $175,500
One-Time Installation $350 (x69) $ 24,150
Flock Raven Gunshot Detection $ 50,000
Total First Year Cost $246,650
Reoccurring Annual Cost $222,500
_________________________________
Lt. Andy Martinez
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108 Click Here to Return to Agenda
TO: City Manager Jon McMillen DATE: 02/27/2023
FROM: Lt. Andy Martinez
SUBJECT: Gunshot Detection Deployment in La Quinta
____________________________________________________________________________________ Attachments

1. La Quinta Cove Community – Focus Area Map

2. ShotSpotter Quote

3. Flock Safety Quote
Background
Gun violence continues to be a primary concern for La Quinta residents, specifically residents within the La Quinta Cove community. During the years of 2020, 2021 and 2022, a total of 183, 82, and 51 reports of gunfire were reported in La Quinta, respectively. While it is commonly known that a lot of crime is not reported, ShotSpotter and Flock Safety assert that in cases of gun fire, the rate of unreported incidents averages 80%. If this average is true to the La Quinta community, the actual rates of gunfire for the same year periods could be as high as 915, 410, and 225.

Solving gun fire cases is a difficult task when we consider the little information callers have or provide when reporting gunfire. Most callers only hear the gunfire and don’t witness it, reporting that gunfire was heard “behind” their address or “a few blocks away”. The only investigative response that can be provided is a canvass of the neighboring area for other witnesses, victims or evidence of gunfire (i.e. spent casings on the roadway).

Gunshot detection software serves to triangulate the shots heard by strategically placed sensors within the focus area and deliver that information to responding deputies. Rather than responding to a general area, responses can be immediately focused to the exact origin of gunfire where deputies can begin searching for fleeing vehicles, suspects on foot, evidence in the roadway or have a narrowed scene to begin door to door canvasing for potential witnesses or community owned surveillance cameras.

The city of Perris is a recent customer of ShotSpotter and a contract partner of the Riverside County Sheriff’s Department. The captain of the Perris Station said they have seen a significant benefit to their gunfire responses and investigations since the deployment of ShotSpotter and are considering increasing the focus area in Perris.

RIVERSIDE COUNTY SHERIFF’S DEPARTMENT

CHAD BIANCO, SHERIFF
ATTACHMENT 3
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Recommendation
It is recommended that council consider both ShotSpotter and Flock Safety as viable providers of Gunshot Detection technology. The Riverside County Sheriff’s Department (RCSD) doesn’t not have a preference as to either and recognizes the technology maturity of each. ShotSpotter is the first vendor to offer this type of solution and has done so over the past decade. Flock Safety is relatively new to this segment of the market but has proven its ability to respond to law enforcement needs and design of their technology.

Also, Flock Safety is RCSD’s preferred vendor for Automated License Plate Reading (ALPR) technology and Flock does present a benefit in having an integrated/unified system that can manage, ALPR, Gunshot Detection, and sync with the city’s existing Public Safety Camera System (PSCS).

Fiscal Impact
For the purpose of obtaining competitive quotes with the maximum benefit to the La Quinta Cove Community, the focus area was identified to include the entire cove community and the lower ungated residential areas along Washington St. This focus areas measured to be about 2 square miles. (See Attachment #1).

ShotSpotter $99,000
Flock Safety $50,000
_________________________________
Lt. Andy Martinez
110 Click Here to Return to Agenda
La Quinta Cove Community
GunShot Detection Focus Area
111 Click Here to Return to Agenda
Quotation
39300 Civic Center Dr., Suite 300 DATE 2023-02-27
Fremont, CA 94538-2337 Quotation # LAQUINTA022723
Phone: 888.274.6877 Fax: 650.887.2106 Customer ID La Quinta PD Quotation For: Quotation valid until: 2023-05-28
Assistant Chief Andres Martinez Prepared by: M. DeSeve
La Quinta Police Department
Civic Center Campus
78-495 Calle Tampico
La Quinta, CA 92253
Comments or Special Instructions:

SALESPERSON P.O. NUMBER SHIP DATE SHIP VIA
Silva Electronic
QUANTITY UNIT PRICE TAXABLE? AMOUNT
2 mi2 $49,500* per mi2 $99,000
2 mi2 Included $0
1 Included $0
SUBTOTAL $99,000

TAX RATE
SALES TAX $0
OTHER $0
TOTAL $99,000
Please contact Jason Silva at 510.513.3921 or [email protected] with any questions or to accept this quote and request a formal proposal. *ShotSpotter’s current annual subscription fee for cities the size of La Quinta is $49,500 per square mile.

Please note, this rate is available for coverage areas up to a total of two (2) square miles. Any coverage beyond two square miles will be at ShotSpotter’s standard annual subscription rate of $70,000 per square mile, plus a one-time Service Initiation Fee of $10,000 per mi2
.

One-time ShotSpotter Onboarding fee
One-time ShotSpotter Service Initiation fee
ShotSpotter Respond Annual Subscription
Services

DESCRIPTION
Respond Annual Subscription Services for one year for 2 mi² of coverage. The proposed services will be delivered according to the terms and conditions contained in the ShotSpotter Respond Services Agreement. Upon acceptance of this price quote, ShotSpotter will develop a formal proposal. ShotSpotter systems are deployed to provide coverage for a specified area. The pricing presented below assumes a simplified design for the proposed ShotSpotter coverage area, one that targets the City's highest crime area(s), while avoiding a highly customized coverage area. ShotSpotter will locate the proposed two square mile coverage area based upon the Police Department’s requirements. ShotSpotter will collaborate with Police Department stakeholders to determine the final coverage area location and related boundaries.

TERMS
Net 30
THANK YOU FOR YOUR BUSINESS!
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Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.

Created Date: 02/21/2023
Expiration Date: 03/31/2023
Quote Number: Q-15489
Prepared By: Jesse Mund
Phone: 7138996379
Email: [email protected]
____________________________________________________________________________ Address Information
Bill To:
78495 Calle Tampico
La Quinta, California 92253
Ship To:
78495 Calle Tampico
La Quinta, California 92253
Billing Company Name: CA-City of La Quinta
Billing Contact Name:

Billing Email Address:

Billing Phone:

Billing Fax:
____________________________________________________________________________ Terms and Conditions
Contract Start Date: 03/31/2023 Billing
Frequency:
50% of Annual Contract + 100% of
Implementation Invoiced at
Signing. 25% of Annual Contract
Invoiced at First Camera
Validation. 25% of Annual Contract
Invoiced at Last Camera Validation.

Annual payments invoiced for
remainder of subscription term.

Subscription Term: 24 Months
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Professional Services and One-Time Purchases
Services and
One Time
Fees
Service Description Sales Price Quantity Total Price
Professional Services
- Standard
Implementation Fee
One-time Professional Services engagement. Includes
site and safety assessment, camera setup and testing,
and shipping and handling in accordance with the
Flock Safety Standard Implementation Service Brief.
$350.00 69.00 $24,150.00
Hardware and Software Products
Annual recurring amounts over subscription term
Products Product Description Product
Sales Price
Product
Quantity
Annual
Product
Price
Falcon Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with
Vehicle Fingerprint ™ technology (proprietary
machine learning software) and real-time alerts for
unlimited users.
$2,500.00 69 $172,500.00
Raven Audio
Detection Device -
1mi
Raven Audio detection - 1 square mile of coverage.

Number of units deployed depends on geography and
density of area. Raven detection is license by
coverage area, not number of units.
$25,000.00 2 $50,000.00
Subtotal Year 1: $246,650.00
Annual Recurring Subtotal: $222,500.00
Subscription Term: 24 Months
Estimated Tax: $0.00
Contract Total: $469,150.00
114 Click Here to Return to Agenda
Prices shown above do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an invoice – this document is a non-binding proposal for providing informational purposes only. Pricing is subject to change. This proposal shall be valid until the documented expiration date. 115 Click Here to Return to Agenda
116 Click Here to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: March 7, 2023

STAFF REPORT
AGENDA TITLE: DISCUSS FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02 DRAFT MASTER PLAN

RECOMMENDATION
Discuss Fritz Burns Park Improvements Project No. 2021-02 Draft Master Plan.

EXECUTIVE SUMMARY
• Fritz Burns Park (Park) is located on the corner of Avenue 52 and Avenida Bermudas (Attachment 1) and currently contains:
o Swimming pool
o Children's play area
o Picnic tables and benches
o Restrooms
o 6 tennis courts
o 8 pickle ball courts
o Water Feature
o Skate park
o Dog park
o Parking lot and off-street
parking
• The La Quinta community identified additional amenities at the Park as a priority during the 2021 annual Community Workshop.
• A Fritz Burns Park Draft Master Plan (Draft Plan) has been developed, which includes community feedback acquired through an initial community survey. • The Draft Plan identifies four (4) phases to implement additional Park amenities. (Attachment 2)

FISCAL IMPACT
The Capital Improvement Program (CIP) currently includes funding for this project in the amount of $850,000 for master planning and design services. The detailed construction estimates (with 15% construction contingency) for the proposed four (4) phases are identified in Attachment 3, which include soft costs and are summarized below:

PHASE COST ESTIMATE
Phase 1* $604,909
Phase 2 $3,672,539
Phase 3 $390,517
Phase 4 $1,367,126
TOTAL $6,035,091
*Staff is currently procuring cost estimates from vendors for this phase STUDY SESSION ITEM NO. 3
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BACKGROUND/ANALYSIS
The total project area is 7.5 acres, located on the corner of Avenue 52 and Avenida Bermudas. The Fritz Burns property was donated to the City to serve as noncommercial public space. The property currently has a regional Park and is adjacent to the City’s Corporate Yard and Fire Station No. 32. The Park contains a swimming pool, children's play area, picnic tables and benches, restrooms, six (6) tennis courts, eight (8) pickle ball courts, a water feature, a skate park, a dog park, parking lot and off-street parking.

The La Quinta community identified additional amenities at the Park as a priority during the 2021 annual Community Workshop. Subsequently, funding was included in the fiscal year (FY) 2021/22 CIP to provide master planning services and in FY 2022/23 CIP to provide design services.

Following a request for proposals in 2022, IN-SITE Landscape Architecture, Inc. was selected to provide master planning services for this project and the Draft Plan was prepared.

The Draft Plan proposes to keep most of the existing Park amenities, including courts, skate park, playground, pool, and pool building; and identifies four (4) phases to implement additional amenities and improvements as outlined below:

Phase 1:

Phase 2:

Phase 3:

Phase 4:
 Replacement of tennis court/pickle ball court shade structures;  Conversion of two (2) tennis courts to eight (8) pickle ball courts.  Plaza with public art play element, seating, and shade;  Expanded playground with new equipment, shade, lighting, and drinking fountains;
 Restroom building;
 Tree lined promenade with seating and picnic tables;
 Bicycle racks and tune-up station.
 Modified existing parking lot;
 New parking lot with tree islands;
 Electric Vehicle charging stations.
 New water playground wading pool;
 Expanded pool deck with shade and seating;
 Expanded pool equipment area.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Project Location

2. Draft Phased Master Plan

3. Draft Phased Opinion of Probable Construction Costs
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ATTACHMENT 1
ATTACHMENT 1
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120
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121
ATTACHMENT 2
ATTACHMENT 2
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122
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FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate
03/01/2023
Item
No. Description Unit Price Unit Base Master Plan Total Price

1.0 DEMOLITION
Mobilization $ AC 18,000.00 5.50 $99,000.00
Demolition, Miscellaneous Removals $ AC 4,000.00 5.50 $22,000.00 Portable Restroom w/ hand washing Station $ MTH 400.00 28.00 $11,200.00 Sawcut Existing Asphalt $ LF 3.00 814.00 $2,442.00
Demo Asphalt and Base Course $ SF 3.00 3,323.00 $9,969.00 Demo Existing Shrubs and irrigation $ SF 1.00 14,644.00 $14,644.00 Demo Existing Shrubs and stub irrigation at Planters to Remain $ SF 1.00 8,762.00 $8,762.00 Demo Turf $ SF 1.00 41,891.00 $41,891.00
Sawcut Concrete $ LF 3.25 278.00 $903.50
Demolish Concrete Paving $ SF 3.00 9,208.00 $27,624.00
Demolish Play Area Surfacing $ SF 0.50 6,649.00 $3,324.50 Demolish Existing Skate Park (see options) $ LS 30,000.00 - $0.00 Demolish Existing Overhead Structure (at Stadium Seating) $ EA 5,000.00 1.00 $5,000.00 Demolish Existing Overhead Structures $ EA 1,000.00 12.00 $12,000.00 Demo Existing Trees and Grind Roots $ EA 1,500.00 18.00 $27,000.00 Demo Fence $ LF 3.00 485.00 $1,455.00
Demo Masonry Walls $ LF 10.00 74.00 $740.00
Demo Concrete Curb $ LF 4.00 720.00 $2,880.00
SUBTOTAL "DEMOLITION" ITEMS:
$290,835.00

2.0 GRADING
Construction Water 500.00 $ AC 5.50 $2,750.00
Cut / Fill (Assume 1' depth) $ CY 6.00 2,613.81 $15,682.89 Fine Grade $ SF 0.10 70,573.00 $7,057.30
Overex $ SF 0.40 30,089.00 $12,035.60
Erosion Control - Complete per the Erosion Control plans, SWPPP and the RWCB requirements (Inc. Maintenance, Stabilized Construction Entrances, etc.) 9k per AC for all phases
$ AC 9,000.00 5.50 $49,500.00
SUBTOTAL "GRADING" ITEMS:
$87,025.79

3.0 STORM DRAIN
Storm Drain Pipe PVC 06-inch Sch. 40 40.25 $ LF 580.00 $23,345.00 Storm Drain Pipe PVC 12-inch Sch. 40 $ LF 51.75 550.00 $28,462.50 NDS Catch Basin 12-inch x 12-inch with Filter Insert (NDS Part No. 1200, 1212, 1200FF) 4 at the pool 8 at phase 2 $ EA 368.00 12.00 $4,416.00 SUBTOTAL "STORM DRAIN" ITEMS:
$56,223.50

4.0 WATER
Water supply for pool play equipment 40,000.00 $ LS 1.00 $40,000.00 Water Meter / Service/ and Backflow Preventer $ EA 40,000.00 1.00 $40,000.00 SUBTOTAL "WATER" ITEMS:
$80,000.00

5.0 DRY UTILITIES
Below Grade Electrical Conduit and Wire Run (All required) 30.00 $ LF 1,003.00 $30,090.00 Pullbox (All required) $ AC 2,500.00 3.40 $8,500.00
Above Grade Weatherproof Junction Box (1 at each Shelter) $ EA 250.00 11.00 $2,750.00 Event Electric Power Pedestal $ EA 3,385.00 1.00 $3,385.00 30 AMP Power Pedestal $ EA 1,200.00 1.00 $1,200.00
Park Light Type 'A' $ EA 7,500.00 12.00 $90,000.00
Park Light Type 'B' Bollard Light Light $ EA 7,500.00 16.00 $120,000.00 Park Light Type 'C' Trellis / Down Light $ EA 1,200.00 12.00 $14,400.00 New Tennis Court Lighting (See options) $ EA 15,000.00 - $0.00 Panels with feeder wire only $ EA 16,200.00 1.00 $16,200.00 Electrical Company - Connection $ LS 49,700.00 1.00 $49,700.00 SUBTOTAL "DRY UTILITY" ITEMS:
$336,225.00

6.0 SURFACE IMPROVEMENTS
Construct Curb & Gutter 6" 31.00 $ LF 930.00 $28,830.00 4-inch PCC Walkway $ SF 10.00 18,085.00 $180,850.00
Pickleball Court Re-surfacing and Striping (over tennis court) $ SF 2.00 14,115.00 $28,230.00 Pickleball Court Re-surfacing and Striping (8 existing courts) $ SF 2.00 14,115.00 $28,230.00 Construct Concrete Mow Curb (6-inch x 6-inch) $ LF 15.00 890.00 $13,350.00 Construct Curb at Tot Lot $ LF 65.00 443.00 $28,795.00
Construct Play Engineered Wood Fiber Safety Surface (Inc.

Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
$ SF 6.00 6,969.00 $41,814.00
ATTACHMENT 3
123 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate
03/01/2023
Construct Play Poured-in-place Rubber Safety Surface (Inc.

Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
$ SF 20.00 1,760.00 $35,200.00
Construct Play Area ADA Ramp (4 Locations) $ SF 15.00 200.00 $3,000.00 Construct Stabilized Decomposed Granite 4-inch $ SF 3.00 1,780.00 $5,340.00 Install Truncated Domes (Inc. Cast-in-place concrete pavement, tiles, rebar, grout joint, mortar, etc) $ SF 50.00 30.00 $1,500.00 Construct Asphalt Paving Class II Base $ SF 1.50 6,288.00 $9,432.00 Construct Asphalt Paving $ SF 3.00 6,288.00 $18,864.00
Resurface Asphalt Paving $ SF 1.50 23,024.00 $34,536.00 Rdwy Sign/Stripe (Inc. Parking, ADA Sign/Stripe, Arrows, etc) $ LS 8,000.00 1.00 $8,000.00 SUBTOTAL "SURFACE IMPROVEMENTS" ITEMS:
$465,971.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES
Construct 5' high Tubular Steel Fence 50.00 $ LF 182.00 $9,100.00 Construct 12' high Chain Link Fence (See Options) $ LF 80.00 - $0.00 Paint / Refninsh Existing Tubular Steel Fence $ LF 5.00 201.00 $1,005.00 Construct 5' high Tubular Steel Gate (Inc. Footings, Posts, Gate Frame, Gate Latch, Lock Hasp, etc.) (3 ft. Wide Gate) $ EA 1,200.00 2.00 $2,400.00 Construct Retaining Wall $ LF 150.00 85.00 $12,750.00
Construct Seat Wall $ LF 120.00 167.00 $20,040.00
Boulder Seat Walls $ EA 800.00 70.00 $56,000.00
Shade Sail Posts $ EA 3,000.00 7.00 $21,000.00
Shade Sail Fabric $ EA 5,000.00 3.00 $15,000.00
Court Nets $ EA 2,000.00 8.00 $16,000.00
Overhead Structure A - 22'X32' Custom Curved $ EA 76,730.00 2.00 $153,460.00 Overhead Structure C - Bleachers - 24'X63' $ 154,517.50 EA 1.00 $154,517.50 Overhead Structure D - 14'X14' $ EA 42,281.25 2.00 $84,562.50 Overhead Structure F - 14'X86' $ 132,325.75 EA 1.00 $132,325.75 Overhead Structure G- 16'X42' Custom Curved $ EA 67,363.75 1.00 $67,363.75 Overhead Structure H - Radii $ EA 62,283.75 4.00 $249,135.00 Temporary Site Perimeter Fence (Chain Link Fence 6-ft Height) $ LF 2.50 3,217.00 $8,042.50 SUBTOTAL "WALLS / FENCES / TRELLISES" ITEMS:
$1,002,702.00

8.0 LANDSCAPE
Tree 24" Box 320.00 $ EA 46.00 $14,720.00
Tree 36" Box $ EA 800.00 26.00 $20,800.00
Palm - Phoenix dactylifera $ EA 5,500.00 17.00 $93,500.00 Root Barrier $ LF 9.00 468.00 $4,212.00
Shrub 5 Gal $ EA 25.00 2,396.00 $59,900.00
Turf - Bermuda Sod $ SF 1.00 14,009.00 $14,009.00
Loose Decomposed Granite Mulch 2-inch layer (SF inc Shrub, Areas) $ SF 1.00 30,211.00 $30,211.00 Irrigation $ SF 2.50 44,220.00 $110,550.00
New Irrigation Controller $ EA 15,000.00 1.00 $15,000.00 Soil Prep / Finish Grade (SF inc Shrub, Groundcover, Turf and Basin Areas) $ SF 0.20 44,220.00 $8,844.00
Weed Abatement $ SF 0.02 44,220.00 $884.40
Landscape Maintenance (90 days) (SF inc Shrub, Groundcover, Turf and Basin Areas) $ SF 0.20 44,220.00 $8,844.00
Boulder (12-inch - 24-inch) 'Desert Select' $ EA 200.00 25.00 $5,000.00 Boulder (24-inch - 30-inch) 'Desert Select' $ EA 350.00 25.00 $8,750.00 Boulder (30-inch - 36-inch) 'Desert Select' $ EA 450.00 25.00 $11,250.00 SUBTOTAL "LANDSCAPE" ITEMS:
$406,474.40

9.0 SITE FURNISHINGS
Trash Receptacle 1,500.00 $ EA 14.00 $21,000.00
Hot Coal Container $ EA 1,600.00 2.00 $3,200.00
Drinking Fountain $ EA 7,000.00 3.00 $21,000.00
Bike Rack (Inc. Footing) $ EA 1,200.00 7.00 $8,400.00
Bike Tune up station (Inc. Footing) $ EA 3,000.00 1.00 $3,000.00 BBQ Grill (Inc. Footing) $ EA 800.00 2.00 $1,600.00
Bench $ EA 2,500.00 18.00 $45,000.00
Table with Chairs $ EA 5,000.00 5.00 $25,000.00
Umbrella $ EA 2,000.00 11.00 $22,000.00
Small Table at pool Lounge Chairs $ EA 400.00 11.00 $4,400.00 Moveable Chaise Lounge $ EA 1,600.00 22.00 $35,200.00
Fixed Chaise Lounge $ EA 3,000.00 18.00 $54,000.00
Picnic Table $ EA 3,000.00 9.00 $27,000.00
Goric Modular seating Curvy Blocks at Plaza $ EA 750.00 110.00 $82,500.00 Construct Dog Bag Dispenser (Inc. Footing, etc.) $ EA 350.00 2.00 $700.00 SUBTOTAL "SITE FURNISHINGS" ITEMS:
124 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate
03/01/2023
$354,000.00

10.0 PARK AMENITIES
New Wading Pool $ 200,000.00 EA 1.00 $200,000.00
Play Structure at Wading Pool $ 300,000.00 EA 1.00 $300,000.00 Play Structures at Playground $ 250,000.00 EA 1.00 $250,000.00 Public Restroom $ 400,000.00 EA 1.00 $400,000.00
SUBTOTAL "PARK AMENITIES" ITEMS:
$1,150,000.00
SUMMARY Subtotal:

1.0 DEMOLITION $290,835.00

2.0 GRADING $87,025.79

3.0 STORM DRAIN $56,223.50

4.0 WATER $80,000.00

5.0 DRY UTILITIES $336,225.00

6.0 SURFACE IMPROVEMENTS $465,971.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES $1,002,702.00

8.0 LANDSCAPE $406,474.40

9.0 SITE FURNISHINGS $354,000.00

10.0 PARK AMENITIES $1,150,000.00
SUB TOTAL PROBABLE CONSTRUCTION COSTS: $4,229,456.69
Contigency (15%) $634,418.50
TOTAL PROBABLE CONSTRUCTION COSTS with
Contigency: $4,863,875.19
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FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 1
03/01/2023
Item
No. Description Unit Price Unit Unit Price Unit Base Master Plan Total Price

1.0 DEMOLITION
Mobilization $ AC 18,000.00 $ AC 18,000.00 0.80 $14,400.00 Demolition, Miscellaneous Removals $ AC 4,000.00 $ AC 4,000.00 0.80 $3,200.00 Portable Restroom w/ hand washing Station $ MTH 400.00 $ MTH 400.00 2.00 $800.00 Sawcut Existing Asphalt $ LF 3.00 $ LF 3.00 - $0.00
Demo Asphalt and Base Course $ SF 3.00 $ SF 3.00 - $0.00 Demo Existing Shrubs and irrigation $ SF 1.00 $ SF 1.00 - $0.00 Demo Existing Shrubs and stub irrigation at Planters to Remain $ SF 1.00 $ SF 1.00 3,005.00 $3,005.00 Demo Turf $ SF 1.00 $ SF 1.00 - $0.00
Sawcut Concrete $ LF 3.25 $ LF 3.25 45.00 $146.25
Demolish Concrete Paving $ SF 3.00 $ SF 3.00 186.00 $558.00 Demolish Play Area Surfacing $ SF 0.50 $ SF 0.50 15.00 $7.50 Demolish Existing Skate Park (see options) $ LS 30,000.00 $ LS 30,000.00 - $0.00 Demolish Existing Overhead Structure (at Stadium Seating) $ EA 5,000.00 $ EA 5,000.00 1.00 $5,000.00 Demolish Existing Overhead Structures $ EA 1,000.00 $ EA 1,000.00 - $0.00 Demo Existing Trees and Grind Roots $ EA 1,500.00 $ EA 1,500.00 - $0.00 Demo Fence $ LF 3.00 $ LF 3.00 - $0.00
Demo Masonry Walls $ LF 10.00 $ LF 10.00 - $0.00
Demo Concrete Curb $ LF 4.00 $ LF 4.00 - $0.00
SUBTOTAL "DEMOLITION" ITEMS:
$27,116.75

2.0 GRADING
Construction Water 500.00 $ AC 500.00 $ AC 0.80 $400.00 Cut / Fill (Assume 1' depth) 6.00 $ CY 6.00 $ CY 111.30 $667.78 Fine Grade 0.10 $ SF 0.10 $ SF 3,005.00 $300.50
Overex $ SF 0.40 $ SF 0.40 - $0.00
Erosion Control - Complete per the Erosion Control plans, SWPPP and the RWCB requirements (Inc. Maintenance, Stabilized Construction Entrances, etc.) 9k per AC for all phases
$ AC 9,000.00 $ AC 9,000.00 0.80 $7,200.00
SUBTOTAL "GRADING" ITEMS:
$8,568.28

3.0 STORM DRAIN
Storm Drain Pipe PVC 06-inch Sch. 40 40.25 $ LF 40.25 $ LF - $0.00 Storm Drain Pipe PVC 12-inch Sch. 40 51.75 $ LF 51.75 $ LF - $0.00 NDS Catch Basin 12-inch x 12-inch with Filter Insert (NDS Part No. 1200, 1212, 1200FF) 4 at the pool 8 at phase 2 $ EA 368.00 368.00 $ EA - $0.00 SUBTOTAL "STORM DRAIN" ITEMS:
$0.00

4.0 WATER
Water supply for pool play equipment 40,000.00 $ LS 40,000.00 $ LS - $0.00 Water Meter / Service/ and Backflow Preventer 40,000.00 $ EA 40,000.00 $ EA - $0.00 SUBTOTAL "WATER" ITEMS:
$0.00

5.0 DRY UTILITIES
Below Grade Electrical Conduit and Wire Run (All required) 30.00 $ LF 30.00 $ LF 134.00 $4,020.00 Pullbox (All required) 2,500.00 $ AC 2,500.00 $ AC - $0.00 Above Grade Weatherproof Junction Box (1 at each Shelter) 250.00 $ EA 250.00 $ EA 4.00 $1,000.00 Event Electric Power Pedestal 3,385.00 $ EA 3,385.00 $ EA - $0.00 30 AMP Power Pedestal 1,200.00 $ EA 1,200.00 $ EA - $0.00 Park Light Type 'A' 7,500.00 $ EA 7,500.00 $ EA 1.00 $7,500.00 Park Light Type 'B' Bollard Light Light 7,500.00 $ EA 7,500.00 $ EA - $0.00 Park Light Type 'C' Trellis / Down Light 1,200.00 $ EA 1,200.00 $ EA 8.00 $9,600.00 New Tennis Court Lighting (See options) 15,000.00 $ EA 15,000.00 $ EA - $0.00 Panels with feeder wire only 16,200.00 $ EA 16,200.00 $ EA - $0.00 Electrical Company - Connection 49,700.00 $ LS 49,700.00 $ LS - $0.00 SUBTOTAL "DRY UTILITY" ITEMS:
$22,120.00

6.0 SURFACE IMPROVEMENTS
Construct Curb & Gutter 6" 31.00 $ LF 31.00 $ LF - $0.00 4-inch PCC Walkway 10.00 $ SF 10.00 $ SF - $0.00
Pickleball Court Re-surfacing and Striping (over tennis court) 2.00 $ SF 2.00 $ SF 14,115.00 $28,230.00 Pickleball Court Re-surfacing and Striping (8 existing courts) 2.00 $ SF 2.00 $ SF 14,115.00 $28,230.00 Construct Concrete Mow Curb (6-inch x 6-inch) 15.00 $ LF 15.00 $ LF - $0.00 Construct Curb at Tot Lot 65.00 $ LF 65.00 $ LF - $0.00 Construct Play Engineered Wood Fiber Safety Surface (Inc.

Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
$ SF 6.00 6.00 $ SF - $0.00
Construct Play Poured-in-place Rubber Safety Surface (Inc.

Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
$ SF 20.00 20.00 $ SF - $0.00
Construct Play Area ADA Ramp (4 Locations) 15.00 $ SF 15.00 $ SF - $0.00 126 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 1
03/01/2023
Construct Stabilized Decomposed Granite 4-inch $ SF 3.00 $ SF 3.00 - $0.00 Install Truncated Domes (Inc. Cast-in-place concrete pavement, tiles, rebar, grout joint, mortar, etc) $ SF 50.00 $ SF 50.00 - $0.00 Construct Asphalt Paving Class II Base $ SF 1.50 $ SF 1.50 - $0.00 Construct Asphalt Paving $ SF 3.00 $ SF 3.00 - $0.00
Resurface Asphalt Paving $ SF 1.50 $ SF 1.50 - $0.00
Rdwy Sign/Stripe (Inc. Parking, ADA Sign/Stripe, Arrows, etc) $ LS 8,000.00 $ LS 8,000.00 - $0.00 SUBTOTAL "SURFACE IMPROVEMENTS" ITEMS:
$56,460.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES
Construct 5' high Tubular Steel Fence 50.00 $ LF 50.00 $ LF - $0.00 Construct 12' high Chain Link Fence (See Options) 80.00 $ LF 80.00 $ LF $0.00 Paint / Refninsh Existing Tubular Steel Fence 5.00 $ LF 5.00 $ LF - $0.00 Construct 5' high Tubular Steel Gate (Inc. Footings, Posts, Gate Frame, Gate Latch, Lock Hasp, etc.) (3 ft. Wide Gate) $ EA 1,200.00 1,200.00 $ EA - $0.00 Construct Retaining Wall 150.00 $ LF 150.00 $ LF - $0.00 Construct Seat Wall 120.00 $ LF 120.00 $ LF - $0.00
Boulder Seat Walls 800.00 $ EA 800.00 $ EA - $0.00
Shade Sail Posts 3,000.00 $ EA 3,000.00 $ EA - $0.00
Shade Sail Fabric 5,000.00 $ EA 5,000.00 $ EA - $0.00
Court Nets 2,000.00 $ EA 2,000.00 $ EA 8.00 $16,000.00
Overhead Structure A - 22'X32' Custom Curved 76,730.00 $ EA 76,730.00 $ EA - $0.00 Overhead Structure C - Bleachers - 24'X63' 154,517.50 $ EA 154,517.50 $ EA 1.00 $154,517.50 Overhead Structure D - 14'X14' $ EA 42,281.25 $ EA 42,281.25 2.00 $84,562.50 Overhead Structure F - 14'X86' $ EA 132,325.75 132,325.75 $ EA 1.00 $132,325.75 Overhead Structure G- 16'X42' Custom Curved $ EA 67,363.75 $ EA 67,363.75 - $0.00 Overhead Structure H - Radii $ EA 62,283.75 $ EA 62,283.75 - $0.00 Temporary Site Perimeter Fence (Chain Link Fence 6-ft Height) $ LF 2.50 $ LF 2.50 315.00 $787.50 SUBTOTAL "WALLS / FENCES / TRELLISES" ITEMS:
$388,193.25

8.0 LANDSCAPE
Tree 24" Box 320.00 $ EA 320.00 $ EA 1.00 $320.00
Tree 36" Box 800.00 $ EA 800.00 $ EA - $0.00
Palm - Phoenix dactylifera 5,500.00 $ EA 5,500.00 $ EA - $0.00 Root Barrier 9.00 $ LF 9.00 $ LF - $0.00
Shrub 5 Gal 25.00 $ EA 25.00 $ EA 338.00 $8,450.00
Turf - Bermuda Sod 1.00 $ SF 1.00 $ SF - $0.00
Loose Decomposed Granite Mulch 2-inch layer (SF inc Shrub, Areas) $ SF 1.00 1.00 $ SF 3,005.00 $3,005.00
Irrigation 2.50 $ SF 2.50 $ SF 3,005.00 $7,512.50
New Irrigation Controller 15,000.00 $ EA 15,000.00 $ EA - $0.00 Soil Prep / Finish Grade (SF inc Shrub, Groundcover, Turf and Basin Areas) $ SF 0.20 0.20 $ SF 3,005.00 $601.00
Weed Abatement 0.02 $ SF 0.02 $ SF 3,005.00 $60.10
Landscape Maintenance (90 days) (SF inc Shrub, Groundcover, Turf and Basin Areas) $ SF 0.20 0.20 $ SF 3,005.00 $601.00
Boulder (12-inch - 24-inch) 'Desert Select' 200.00 $ EA 200.00 $ EA - $0.00 Boulder (24-inch - 30-inch) 'Desert Select' 350.00 $ EA 350.00 $ EA - $0.00 Boulder (30-inch - 36-inch) 'Desert Select' 450.00 $ EA 450.00 $ EA - $0.00 SUBTOTAL "LANDSCAPE" ITEMS:
$20,549.60

9.0 SITE FURNISHINGS
Trash Receptacle 1,500.00 $ EA 1,500.00 $ EA 2.00 $3,000.00 Hot Coal Container 1,600.00 $ EA 1,600.00 $ EA - $0.00
Drinking Fountain 7,000.00 $ EA 7,000.00 $ EA - $0.00
Bike Rack (Inc. Footing) 1,200.00 $ EA 1,200.00 $ EA - $0.00 Bike Tune up station (Inc. Footing) 3,000.00 $ EA 3,000.00 $ EA - $0.00 BBQ Grill (Inc. Footing) 800.00 $ EA 800.00 $ EA - $0.00 Bench 2,500.00 $ EA 2,500.00 $ EA - $0.00
Table with Chairs 5,000.00 $ EA 5,000.00 $ EA - $0.00
Umbrella 2,000.00 $ EA 2,000.00 $ EA - $0.00
Small Table at pool Lounge Chairs 400.00 $ EA 400.00 $ EA - $0.00 Moveable Chaise Lounge 1,600.00 $ EA 1,600.00 $ EA - $0.00 Fixed Chaise Lounge 3,000.00 $ EA 3,000.00 $ EA - $0.00 Picnic Table 3,000.00 $ EA 3,000.00 $ EA - $0.00
Goric Modular seating Curvy Blocks at Plaza 750.00 $ EA 750.00 $ EA - $0.00 Construct Dog Bag Dispenser (Inc. Footing, etc.) 350.00 $ EA 350.00 $ EA - $0.00 SUBTOTAL "SITE FURNISHINGS" ITEMS:
$3,000.00

10.0 PARK AMENITIES
New Wading Pool 200,000.00 $ EA 200,000.00 $ EA - $0.00 Play Structure at Wading Pool $ EA 300,000.00 300,000.00 $ EA - $0.00 Play Structures at Playground $ EA 250,000.00 250,000.00 $ EA - $0.00 Public Restroom $ EA 400,000.00 400,000.00 $ EA - $0.00 127 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 1
03/01/2023
SUBTOTAL "PARK AMENITIES" ITEMS:
$0.00
SUMMARY Subtotal:

1.0 DEMOLITION $27,116.75

2.0 GRADING $8,568.28

3.0 STORM DRAIN $0.00

4.0 WATER $0.00

5.0 DRY UTILITIES $22,120.00

6.0 SURFACE IMPROVEMENTS $56,460.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES $388,193.25

8.0 LANDSCAPE $20,549.60

9.0 SITE FURNISHINGS $3,000.00

10.0 PARK AMENITIES $0.00
SUB TOTAL PROBABLE CONSTRUCTION COSTS: $526,007.88
Contigency (15%) $78,901.18
TOTAL PROBABLE CONSTRUCTION COSTS with
Contigency: $604,909.06
128 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 2
03/01/2023
Item
No. Description Unit Price Unit Unit Price Unit Base Master Plan Total Price

1.0 DEMOLITION
Mobilization $ AC 18,000.00 $ AC 18,000.00 2.90 $52,200.00 Demolition, Miscellaneous Removals $ AC 4,000.00 $ AC 4,000.00 2.90 $11,600.00 Portable Restroom w/ hand washing Station $ MTH 400.00 $ MTH 400.00 12.00 $4,800.00 Sawcut Existing Asphalt $ LF 3.00 $ LF 3.00 - $0.00
Demo Asphalt and Base Course $ SF 3.00 $ SF 3.00 1,170.00 $3,510.00 Demo Existing Shrubs and irrigation $ SF 1.00 $ SF 1.00 13,886.00 $13,886.00 Demo Existing Shrubs and stub irrigation at Planters to Remain $ SF 1.00 $ SF 1.00 409.00 $409.00 Demo Turf $ SF 1.00 $ SF 1.00 30,589.00 $30,589.00
Sawcut Concrete $ LF 3.25 $ LF 3.25 233.00 $757.25
Demolish Concrete Paving $ SF 3.00 $ SF 3.00 9,022.00 $27,066.00 Demolish Play Area Surfacing $ SF 0.50 $ SF 0.50 6,634.00 $3,317.00 Demolish Existing Skate Park (see options) $ LS 30,000.00 $ LS 30,000.00 - $0.00 Demolish Existing Overhead Structure (at Stadium Seating) $ EA 5,000.00 $ EA 5,000.00 - $0.00 Demolish Existing Overhead Structures $ EA 1,000.00 $ EA 1,000.00 8.00 $8,000.00 Demo Existing Trees and Grind Roots $ EA 1,500.00 $ EA 1,500.00 7.00 $10,500.00 Demo Fence $ LF 3.00 $ LF 3.00 - $0.00
Demo Masonry Walls $ LF 10.00 $ LF 10.00 74.00 $740.00
Demo Concrete Curb $ LF 4.00 $ LF 4.00 597.00 $2,388.00 SUBTOTAL "DEMOLITION" ITEMS:
$169,762.25

2.0 GRADING
Construction Water 500.00 $ AC 500.00 $ AC 2.90 $1,450.00 Cut / Fill (Assume 1' depth) $ CY 6.00 $ CY 6.00 1,867.85 $11,207.11 Fine Grade $ SF 0.10 $ SF 0.10 50,432.00 $5,043.20
Overex $ SF 0.40 $ SF 0.40 18,485.00 $7,394.00
Erosion Control - Complete per the Erosion Control plans, SWPPP and the RWCB requirements (Inc. Maintenance, Stabilized Construction Entrances, etc.) 9k per AC for all phases
$ AC 9,000.00 $ AC 9,000.00 2.90 $26,100.00
SUBTOTAL "GRADING" ITEMS:
$51,194.31

3.0 STORM DRAIN
Storm Drain Pipe PVC 06-inch Sch. 40 40.25 $ LF 40.25 $ LF 350.00 $14,087.50 Storm Drain Pipe PVC 12-inch Sch. 40 $ LF 51.75 $ LF 51.75 550.00 $28,462.50 NDS Catch Basin 12-inch x 12-inch with Filter Insert (NDS Part No. 1200, 1212, 1200FF) 4 at the pool 8 at phase 2 $ EA 368.00 $ EA 368.00 8.00 $2,944.00 SUBTOTAL "STORM DRAIN" ITEMS:
$45,494.00

4.0 WATER
Water supply for pool play equipment 40,000.00 $ LS 40,000.00 $ LS - $0.00 Water Meter / Service/ and Backflow Preventer $ EA 40,000.00 $ EA 40,000.00 - $0.00 SUBTOTAL "WATER" ITEMS:
$0.00

5.0 DRY UTILITIES
Below Grade Electrical Conduit and Wire Run (All required) 30.00 $ LF 30.00 $ LF 869.00 $26,070.00 Pullbox (All required) $ AC 2,500.00 $ AC 2,500.00 2.90 $7,250.00 Above Grade Weatherproof Junction Box (1 at each Shelter) $ EA 250.00 $ EA 250.00 6.00 $1,500.00 Event Electric Power Pedestal $ EA 3,385.00 $ EA 3,385.00 - $0.00 30 AMP Power Pedestal $ EA 1,200.00 $ EA 1,200.00 - $0.00 Park Light Type 'A' $ EA 7,500.00 $ EA 7,500.00 7.00 $52,500.00 Park Light Type 'B' Bollard Light Light $ EA 7,500.00 $ EA 7,500.00 16.00 $120,000.00 Park Light Type 'C' Trellis / Down Light $ EA 1,200.00 $ EA 1,200.00 2.00 $2,400.00 New Tennis Court Lighting (See options) $ EA 15,000.00 $ EA 15,000.00 - $0.00 Panels with feeder wire only $ EA 16,200.00 $ EA 16,200.00 - $0.00 Electrical Company - Connection $ LS 49,700.00 $ LS 49,700.00 - $0.00 SUBTOTAL "DRY UTILITY" ITEMS:
$209,720.00

6.0 SURFACE IMPROVEMENTS
Construct Curb & Gutter 6" 31.00 $ LF 31.00 $ LF - $0.00 4-inch PCC Walkway $ SF 10.00 $ SF 10.00 14,995.00 $149,950.00 Pickleball Court Re-surfacing and Striping (over tennis court) $ SF 2.00 $ SF 2.00 - $0.00 Pickleball Court Re-surfacing and Striping (8 existing courts) $ SF 2.00 $ SF 2.00 - $0.00 Construct Concrete Mow Curb (6-inch x 6-inch) $ LF 15.00 $ LF 15.00 890.00 $13,350.00 Construct Curb at Tot Lot $ LF 65.00 $ LF 65.00 443.00 $28,795.00 Construct Play Engineered Wood Fiber Safety Surface (Inc.

Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
$ 6.00 SF $ SF 6.00 6,969.00 $41,814.00
Construct Play Poured-in-place Rubber Safety Surface (Inc.

Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
$ SF 20.00 $ SF 20.00 1,760.00 $35,200.00
Construct Play Area ADA Ramp (4 Locations) $ SF 15.00 $ SF 15.00 200.00 $3,000.00 Construct Stabilized Decomposed Granite 4-inch $ SF 3.00 $ SF 3.00 1,780.00 $5,340.00 129 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 2
03/01/2023
Install Truncated Domes (Inc. Cast-in-place concrete pavement, tiles, rebar, grout joint, mortar, etc) $ SF 50.00 50.00 $ SF 30.00 $1,500.00 Construct Asphalt Paving Class II Base $ SF 1.50 $ SF 1.50 - $0.00 Construct Asphalt Paving $ SF 3.00 $ SF 3.00 - $0.00
Resurface Asphalt Paving $ SF 1.50 $ SF 1.50 - $0.00
Rdwy Sign/Stripe (Inc. Parking, ADA Sign/Stripe, Arrows, etc) $ LS 8,000.00 $ LS 8,000.00 - $0.00 SUBTOTAL "SURFACE IMPROVEMENTS" ITEMS:
$278,949.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES
Construct 5' high Tubular Steel Fence 50.00 $ LF 50.00 $ LF - $0.00 Construct 12' high Chain Link Fence (See Options) $ LF 80.00 $ LF 80.00 $0.00 Paint / Refninsh Existing Tubular Steel Fence $ LF 5.00 $ LF 5.00 - $0.00 Construct 5' high Tubular Steel Gate (Inc. Footings, Posts, Gate Frame, Gate Latch, Lock Hasp, etc.) (3 ft. Wide Gate) $ 1,200.00 EA $ EA 1,200.00 - $0.00 Construct Retaining Wall $ LF 150.00 $ LF 150.00 85.00 $12,750.00 Construct Seat Wall $ LF 120.00 $ LF 120.00 167.00 $20,040.00 Boulder Seat Walls $ EA 800.00 $ EA 800.00 70.00 $56,000.00 Shade Sail Posts $ EA 3,000.00 $ EA 3,000.00 7.00 $21,000.00 Shade Sail Fabric $ EA 5,000.00 $ EA 5,000.00 3.00 $15,000.00 Court Nets $ EA 2,000.00 $ EA 2,000.00 - $0.00
Overhead Structure A - 22'X32' Custom Curved $ EA 76,730.00 $ EA 76,730.00 2.00 $153,460.00 Overhead Structure C - Bleachers - 24'X63' $ 154,517.50 EA $ 154,517.50 EA - $0.00 Overhead Structure D - 14'X14' $ EA 42,281.25 $ EA 42,281.25 - $0.00 Overhead Structure F - 14'X86' $ 132,325.75 EA $ 132,325.75 EA - $0.00 Overhead Structure G- 16'X42' Custom Curved $ EA 67,363.75 $ EA 67,363.75 - $0.00 Overhead Structure H - Radii $ EA 62,283.75 $ EA 62,283.75 4.00 $249,135.00 Temporary Site Perimeter Fence (Chain Link Fence 6-ft Height) $ LF 2.50 $ LF 2.50 1,643.00 $4,107.50 SUBTOTAL "WALLS / FENCES / TRELLISES" ITEMS:
$531,492.50

8.0 LANDSCAPE
Tree 24" Box 320.00 $ EA 320.00 $ EA 25.00 $8,000.00
Tree 36" Box $ EA 800.00 $ EA 800.00 26.00 $20,800.00
Palm - Phoenix dactylifera $ EA 5,500.00 $ EA 5,500.00 16.00 $88,000.00 Root Barrier $ LF 9.00 $ LF 9.00 228.00 $2,052.00
Shrub 5 Gal $ EA 25.00 $ EA 25.00 1,468.00 $36,700.00
Turf - Bermuda Sod $ SF 1.00 $ SF 1.00 14,009.00 $14,009.00 Loose Decomposed Granite Mulch 2-inch layer (SF inc Shrub, Areas) 1.00 $ SF $ SF 1.00 19,448.00 $19,448.00 Irrigation $ SF 2.50 $ SF 2.50 33,457.00 $83,642.50
New Irrigation Controller $ EA 15,000.00 $ EA 15,000.00 1.00 $15,000.00 Soil Prep / Finish Grade (SF inc Shrub, Groundcover, Turf and Basin Areas) $ 0.20 SF $ SF 0.20 33,457.00 $6,691.40
Weed Abatement $ SF 0.02 $ SF 0.02 33,457.00 $669.14
Landscape Maintenance (90 days) (SF inc Shrub, Groundcover, Turf and Basin Areas) $ SF 0.20 $ SF 0.20 33,457.00 $6,691.40 Boulder (12-inch - 24-inch) 'Desert Select' $ EA 200.00 $ EA 200.00 15.00 $3,000.00 Boulder (24-inch - 30-inch) 'Desert Select' $ EA 350.00 $ EA 350.00 15.00 $5,250.00 Boulder (30-inch - 36-inch) 'Desert Select' $ EA 450.00 $ EA 450.00 15.00 $6,750.00 SUBTOTAL "LANDSCAPE" ITEMS:
$316,703.44

9.0 SITE FURNISHINGS
Trash Receptacle 1,500.00 $ EA 1,500.00 $ EA 8.00 $12,000.00 Hot Coal Container $ EA 1,600.00 $ EA 1,600.00 2.00 $3,200.00 Drinking Fountain $ EA 7,000.00 $ EA 7,000.00 2.00 $14,000.00 Bike Rack (Inc. Footing) $ EA 1,200.00 $ EA 1,200.00 7.00 $8,400.00 Bike Tune up station (Inc. Footing) $ EA 3,000.00 $ EA 3,000.00 1.00 $3,000.00 BBQ Grill (Inc. Footing) $ EA 800.00 $ EA 800.00 2.00 $1,600.00 Bench $ EA 2,500.00 $ EA 2,500.00 18.00 $45,000.00
Table with Chairs $ EA 5,000.00 $ EA 5,000.00 - $0.00
Umbrella $ EA 2,000.00 $ EA 2,000.00 - $0.00
Small Table at pool Lounge Chairs $ EA 400.00 $ EA 400.00 - $0.00 Moveable Chaise Lounge $ EA 1,600.00 $ EA 1,600.00 - $0.00 Fixed Chaise Lounge $ EA 3,000.00 $ EA 3,000.00 18.00 $54,000.00 Picnic Table $ EA 3,000.00 $ EA 3,000.00 9.00 $27,000.00 Goric Modular seating Curvy Blocks at Plaza $ EA 750.00 $ EA 750.00 110.00 $82,500.00 Construct Dog Bag Dispenser (Inc. Footing, etc.) $ EA 350.00 $ EA 350.00 2.00 $700.00 SUBTOTAL "SITE FURNISHINGS" ITEMS:
$251,400.00

10.0 PARK AMENITIES
New Wading Pool 200,000.00 $ EA 200,000.00 $ EA - $0.00 Play Structure at Wading Pool $ 300,000.00 EA $ 300,000.00 EA - $0.00 Play Structures at Playground $ 250,000.00 EA $ 250,000.00 EA 1.00 $250,000.00 Public Restroom $ 400,000.00 EA $ 400,000.00 EA 1.00 $400,000.00 SUBTOTAL "PARK AMENITIES" ITEMS:
$650,000.00
212 130 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 2
03/01/2023
SUMMARY Subtotal:

1.0 DEMOLITION $169,762.25

2.0 GRADING $51,194.31

3.0 STORM DRAIN $45,494.00

4.0 WATER $0.00

5.0 DRY UTILITIES $209,720.00

6.0 SURFACE IMPROVEMENTS $278,949.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES $531,492.50

8.0 LANDSCAPE $316,703.44

9.0 SITE FURNISHINGS $251,400.00

10.0 PARK AMENITIES $650,000.00
SUB TOTAL PROBABLE CONSTRUCTION COSTS: $2,504,715.50
Contigency (15%) $375,707.33
TOTAL PROBABLE CONSTRUCTION COSTS with
Contigency: $2,880,422.83
131 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 3
03/01/2023
Item
No. Description Unit Price Unit Unit Price Unit Base Master Plan Total Price

1.0 DEMOLITION
Mobilization $ AC 18,000.00 $ AC 18,000.00 1.30 $23,400.00 Demolition, Miscellaneous Removals $ AC 4,000.00 $ LS 4,000.00 1.30 $5,200.00 Portable Restroom w/ hand washing Station $ MTH 400.00 $ MTH 400.00 2.00 $800.00 Sawcut Existing Asphalt $ LF 3.00 $ LF 3.00 814.00 $2,442.00 Demo Asphalt and Base Course $ SF 3.00 $ SF 3.00 2,153.00 $6,459.00 Demo Existing Shrubs and irrigation $ SF 1.00 $ SF 1.00 456.00 $456.00 Demo Existing Shrubs and stub irrigation at Planters to Remain $ SF 1.00 $ SF 1.00 5,348.00 $5,348.00 Demo Turf $ SF 1.00 $ SF 1.00 7,023.00 $7,023.00
Sawcut Concrete $ LF 3.25 $ LF 3.25 - $0.00
Demolish Concrete Paving $ SF 3.00 $ SF 3.00 - $0.00
Demolish Play Area Surfacing $ SF 0.50 $ SF 0.50 - $0.00 Demolish Existing Skate Park (see options) $ LS 30,000.00 $ LS 30,000.00 - $0.00 Demolish Existing Overhead Structure (at Stadium Seating) $ EA 5,000.00 $ EA 5,000.00 - $0.00 Demolish Existing Overhead Structures $ EA 1,000.00 $ EA 1,000.00 4.00 $4,000.00 Demo Existing Trees and Grind Roots $ EA 1,500.00 $ EA 1,500.00 11.00 $16,500.00 Demo Fence $ LF 3.00 $ LF 3.00 378.00 $1,134.00
Demo Masonry Walls $ LF 10.00 $ LF 10.00 - $0.00
Demo Concrete Curb $ LF 4.00 $ LF 4.00 123.00 $492.00
SUBTOTAL "DEMOLITION" ITEMS:
$73,254.00

2.0 GRADING
Construction Water 500.00 $ AC 500.00 $ AC 1.30 $650.00 Cut / Fill (Assume 1' depth) 6.00 $ CY 6.00 $ CY 528.81 $3,172.89 Fine Grade 0.10 $ SF 0.10 $ SF 14,278.00 $1,427.80
Overex $ SF 0.40 $ SF 0.40 7,023.00 $2,809.20
Erosion Control - Complete per the Erosion Control plans, SWPPP and the RWCB requirements (Inc. Maintenance, Stabilized Construction Entrances, etc.) 9k per AC for all phases
$ AC 9,000.00 $ AC 9,000.00 1.30 $11,700.00
SUBTOTAL "GRADING" ITEMS:
$19,759.89

4.0 WATER
Water supply for pool play equipment 40,000.00 $ LS 40,000.00 $ LS - $0.00 Water Meter / Service/ and Backflow Preventer 40,000.00 $ EA 40,000.00 $ EA - $0.00 SUBTOTAL "WATER" ITEMS:
$0.00

5.0 DRY UTILITIES
Below Grade Electrical Conduit and Wire Run (All required) 30.00 $ LF 30.00 $ LF - $0.00 Pullbox (All required) 2,500.00 $ AC 2,500.00 $ AC - $0.00 Above Grade Weatherproof Junction Box (1 at each Shelter) 250.00 $ EA 250.00 $ EA - $0.00 Event Electric Power Pedestal 3,385.00 $ EA 3,385.00 $ EA - $0.00 30 AMP Power Pedestal 1,200.00 $ EA 1,200.00 $ EA - $0.00 Park Light Type 'A' 7,500.00 $ EA 7,500.00 $ EA - $0.00 Park Light Type 'B' Bollard Light Light 7,500.00 $ EA 7,500.00 $ EA - $0.00 Park Light Type 'C' Trellis / Down Light 1,200.00 $ EA 1,200.00 $ EA - $0.00 New Tennis Court Lighting (See options) 15,000.00 $ EA 15,000.00 $ EA - $0.00 Panels with feeder wire only 16,200.00 $ EA 16,200.00 $ EA - $0.00 Electrical Company - Connection 49,700.00 $ LS 49,700.00 $ LS - $0.00 SUBTOTAL "DRY UTILITY" ITEMS:
$0.00

6.0 SURFACE IMPROVEMENTS
Construct Curb & Gutter 6" 31.00 $ LF 31.00 $ LF 930.00 $28,830.00 4-inch PCC Walkway 10.00 $ SF 10.00 $ SF 232.00 $2,320.00 Pickleball Court Re-surfacing and Striping (over tennis court) 2.00 $ SF 2.00 $ SF - $0.00 Pickleball Court Re-surfacing and Striping (8 existing courts) 2.00 $ SF 2.00 $ SF - $0.00 Construct Concrete Mow Curb (6-inch x 6-inch) 15.00 $ LF 15.00 $ LF - $0.00 Construct Curb at Tot Lot 65.00 $ LF 65.00 $ LF - $0.00 Construct Play Engineered Wood Fiber Safety Surface (Inc.

Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
$ SF 6.00 6.00 $ SF - $0.00
Construct Play Poured-in-place Rubber Safety Surface (Inc.

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 3
03/01/2023
Construct Stabilized Decomposed Granite 4-inch $ SF 3.00 $ SF 3.00 - $0.00 Install Truncated Domes (Inc. Cast-in-place concrete pavement, tiles, rebar, grout joint, mortar, etc) $ SF 50.00 $ SF 50.00 - $0.00 Construct Asphalt Paving Class II Base $ SF 1.50 $ SF 1.50 6,288.00 $9,432.00 Construct Asphalt Paving $ SF 3.00 $ SF 3.00 6,288.00 $18,864.00 Resurface Asphalt Paving $ SF 1.50 $ SF 1.50 23,024.00 $34,536.00 Rdwy Sign/Stripe (Inc. Parking, ADA Sign/Stripe, Arrows, etc) $ LS 8,000.00 $ LS 8,000.00 1.00 $8,000.00 SUBTOTAL "SURFACE IMPROVEMENTS" ITEMS:
$101,982.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES
Construct 5' high Tubular Steel Fence 50.00 $ LF 50.00 $ LF - $0.00 Construct 12' high Chain Link Fence (See Options) 80.00 $ LF 80.00 $ LF $0.00 Paint / Refninsh Existing Tubular Steel Fence 5.00 $ LF 5.00 $ LF - $0.00 Construct 5' high Tubular Steel Gate (Inc. Footings, Posts, Gate Frame, Gate Latch, Lock Hasp, etc.) (3 ft. Wide Gate) $ EA 1,200.00 1,200.00 $ EA - $0.00 Construct Retaining Wall 150.00 $ LF 150.00 $ LF - $0.00 Construct Seat Wall 120.00 $ LF 120.00 $ LF - $0.00
Boulder Seat Walls 800.00 $ EA 800.00 $ EA - $0.00
Shade Sail Posts 3,000.00 $ EA 3,000.00 $ EA - $0.00
Shade Sail Fabric 5,000.00 $ EA 5,000.00 $ EA - $0.00
Court Nets 2,000.00 $ EA 2,000.00 $ EA - $0.00
Overhead Structure A - 22'X32' Custom Curved 76,730.00 $ EA 76,730.00 $ EA - $0.00 Overhead Structure C - Bleachers - 24'X63' 154,517.50 $ EA 154,517.50 $ EA - $0.00 Overhead Structure D - 14'X14' 42,281.25 $ EA 42,281.25 $ EA - $0.00 Overhead Structure F - 14'X86' 132,325.75 $ EA 132,325.75 $ EA - $0.00 Overhead Structure G- 16'X42' Custom Curved 67,363.75 $ EA 67,363.75 $ EA - $0.00 Overhead Structure H - Radii 62,283.75 $ EA 62,283.75 $ EA - $0.00 Temporary Site Perimeter Fence (Chain Link Fence 6-ft Height) 2.50 $ LF 2.50 $ LF 848.00 $2,120.00 SUBTOTAL "WALLS / FENCES / TRELLISES" ITEMS:
$2,120.00

8.0 LANDSCAPE
Tree 24" Box 320.00 $ EA 320.00 $ EA 20.00 $6,400.00
Tree 36" Box 800.00 $ EA 800.00 $ EA - $0.00
Palm - Phoenix dactylifera 5,500.00 $ EA 5,500.00 $ EA 1.00 $5,500.00 Root Barrier 9.00 $ LF 9.00 $ LF 240.00 $2,160.00
Shrub 5 Gal 25.00 $ EA 25.00 $ EA 590.00 $14,750.00
Turf - Bermuda Sod 1.00 $ SF 1.00 $ SF - $0.00
Loose Decomposed Granite Mulch 2-inch layer (SF inc Shrub, Areas) $ SF 1.00 $ SF 1.00 7,758.00 $7,758.00
Irrigation $ SF 2.50 $ SF 2.50 7,758.00 $19,395.00
New Irrigation Controller $ EA 15,000.00 $ EA 15,000.00 - $0.00 Soil Prep / Finish Grade (SF inc Shrub, Groundcover, Turf and Basin Areas) $ SF 0.20 $ SF 0.20 7,758.00 $1,551.60
Weed Abatement $ SF 0.02 $ SF 0.02 7,758.00 $155.16
Landscape Maintenance (90 days) (SF inc Shrub, Groundcover, Turf and Basin Areas) $ SF 0.20 $ SF 0.20 7,758.00 $1,551.60 Boulder (12-inch - 24-inch) 'Desert Select' $ EA 200.00 $ EA 200.00 10.00 $2,000.00 Boulder (24-inch - 30-inch) 'Desert Select' $ EA 350.00 $ EA 350.00 10.00 $3,500.00 Boulder (30-inch - 36-inch) 'Desert Select' $ EA 450.00 $ EA 450.00 10.00 $4,500.00 SUBTOTAL "LANDSCAPE" ITEMS:
$69,221.36

9.0 SITE FURNISHINGS
Trash Receptacle 1,500.00 $ EA 1,500.00 $ EA - $0.00
Hot Coal Container 1,600.00 $ EA 1,600.00 $ EA - $0.00
Drinking Fountain 7,000.00 $ EA 7,000.00 $ EA - $0.00
Bike Rack (Inc. Footing) 1,200.00 $ EA 1,200.00 $ EA - $0.00 Bike Tune up station (Inc. Footing) 3,000.00 $ EA 3,000.00 $ EA - $0.00 BBQ Grill (Inc. Footing) 800.00 $ EA 800.00 $ EA - $0.00 Bench 2,500.00 $ EA 2,500.00 $ EA - $0.00
Table with Chairs 5,000.00 $ EA 5,000.00 $ EA - $0.00
Umbrella 2,000.00 $ EA 2,000.00 $ EA - $0.00
Small Table at pool Lounge Chairs 400.00 $ EA 400.00 $ EA - $0.00 Moveable Chaise Lounge 1,600.00 $ EA 1,600.00 $ EA - $0.00 Fixed Chaise Lounge 3,000.00 $ EA 3,000.00 $ EA - $0.00 Picnic Table 3,000.00 $ EA 3,000.00 $ EA - $0.00
Goric Modular seating Curvy Blocks at Plaza 750.00 $ EA 750.00 $ EA - $0.00 Construct Dog Bag Dispenser (Inc. Footing, etc.) 350.00 $ EA 350.00 $ EA - $0.00 SUBTOTAL "SITE FURNISHINGS" ITEMS:
$0.00

10.0 PARK AMENITIES
New Wading Pool 200,000.00 $ EA 200,000.00 $ EA - $0.00 Play Structure at Wading Pool 300,000.00 $ EA 300,000.00 $ EA - $0.00 Play Structures at Playground 250,000.00 $ EA 250,000.00 $ EA - $0.00 Public Restroom 400,000.00 $ EA 400,000.00 $ EA - $0.00 133 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 3
03/01/2023
SUBTOTAL "PARK AMENITIES" ITEMS:
$0.00
SUMMARY Subtotal:

1.0 DEMOLITION $73,254.00

2.0 GRADING $19,759.89

3.0 STORM DRAIN $0.00

4.0 WATER $0.00

5.0 DRY UTILITIES $0.00

6.0 SURFACE IMPROVEMENTS $101,982.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES $2,120.00

8.0 LANDSCAPE $69,221.36

9.0 SITE FURNISHINGS $0.00

10.0 PARK AMENITIES $0.00
SUB TOTAL PROBABLE CONSTRUCTION COSTS: $266,337.25
Contigency (15%) $39,950.59
TOTAL PROBABLE CONSTRUCTION COSTS with
Contigency: $306,287.84
134 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 4
03/01/2023
Item
No. Description Unit Price Unit Unit Price Unit Base Master Plan Total Price

1.0 DEMOLITION
Mobilization $ AC 18,000.00 $ AC 18,000.00 0.50 $9,000.00 Demolition, Miscellaneous Removals $ AC 4,000.00 $ AC 4,000.00 0.50 $2,000.00 Portable Restroom w/ hand washing Station $ MTH 400.00 $ MTH 400.00 12.00 $4,800.00 Sawcut Existing Asphalt $ LF 3.00 $ LF 3.00 - $0.00
Demo Asphalt and Base Course $ SF 3.00 $ SF 3.00 - $0.00 Demo Existing Shrubs and irrigation $ SF 1.00 $ SF 1.00 302.00 $302.00 Demo Existing Shrubs and stub irrigation at Planters to Remain $ SF 1.00 $ SF 1.00 - $0.00 Demo Turf $ SF 1.00 $ SF 1.00 4,279.00 $4,279.00
Sawcut Concrete $ LF 3.25 $ LF 3.25 - $0.00
Demolish Concrete Paving $ SF 3.00 $ SF 3.00 - $0.00
Demolish Play Area Surfacing $ SF 0.50 $ SF 0.50 - $0.00 Demolish Existing Skate Park (see options) $ LS 30,000.00 $ LS 30,000.00 - $0.00 Demolish Existing Overhead Structure (at Stadium Seating) $ EA 5,000.00 $ EA 5,000.00 - $0.00 Demolish Existing Overhead Structures $ EA 1,000.00 $ EA 1,000.00 - $0.00 Demo Existing Trees and Grind Roots $ EA 1,500.00 $ EA 1,500.00 - $0.00 Demo Fence $ LF 3.00 $ LF 3.00 107.00 $321.00
Demo Masonry Walls $ LF 10.00 $ LF 10.00 - $0.00
Demo Concrete Curb $ LF 4.00 $ LF 4.00 - $0.00
SUBTOTAL "DEMOLITION" ITEMS:
$20,702.00

2.0 GRADING
Construction Water 500.00 $ AC 500.00 $ AC 0.50 $250.00 Cut / Fill (Assume 1' depth) 6.00 $ CY 6.00 $ CY 105.85 $635.11 Fine Grade 0.10 $ SF 0.10 $ SF 2,858.00 $285.80
Overex $ SF 0.40 $ SF 0.40 4,581.00 $1,832.40
Erosion Control - Complete per the Erosion Control plans, SWPPP and the RWCB requirements (Inc. Maintenance, Stabilized Construction Entrances, etc.) 9k per AC for all phases
$ AC 9,000.00 $ AC 9,000.00 0.50 $4,500.00
SUBTOTAL "GRADING" ITEMS:
$7,503.31

3.0 STORM DRAIN
Storm Drain Pipe PVC 06-inch Sch. 40 40.25 $ LF 40.25 $ LF 230.00 $9,257.50 Storm Drain Pipe PVC 12-inch Sch. 40 51.75 $ LF 51.75 $ LF - $0.00 NDS Catch Basin 12-inch x 12-inch with Filter Insert (NDS Part No. 1200, 1212, 1200FF) 4 at the pool 8 at phase 2 $ EA 368.00 368.00 $ EA 4.00 $1,472.00 SUBTOTAL "STORM DRAIN" ITEMS:
$10,729.50

4.0 WATER
Water supply for pool play equipment 40,000.00 $ LS 40,000.00 $ LS 1.00 $40,000.00 Water Meter / Service/ and Backflow Preventer 40,000.00 $ EA 40,000.00 $ EA 1.00 $40,000.00 SUBTOTAL "WATER" ITEMS:
$80,000.00

5.0 DRY UTILITIES
Below Grade Electrical Conduit and Wire Run (All required) 30.00 $ LF 30.00 $ LF - $0.00 Pullbox (All required) 2,500.00 $ AC 2,500.00 $ AC 0.50 $1,250.00 Above Grade Weatherproof Junction Box (1 at each Shelter) 250.00 $ EA 250.00 $ EA 1.00 $250.00 Event Electric Power Pedestal 3,385.00 $ EA 3,385.00 $ EA 1.00 $3,385.00 30 AMP Power Pedestal 1,200.00 $ EA 1,200.00 $ EA 1.00 $1,200.00 Park Light Type 'A' 7,500.00 $ EA 7,500.00 $ EA 4.00 $30,000.00 Park Light Type 'B' Bollard Light Light 7,500.00 $ EA 7,500.00 $ EA - $0.00 Park Light Type 'C' Trellis / Down Light 1,200.00 $ EA 1,200.00 $ EA 2.00 $2,400.00 New Tennis Court Lighting (See options) 15,000.00 $ EA 15,000.00 $ EA - $0.00 Panels with feeder wire only 16,200.00 $ EA 16,200.00 $ EA 1.00 $16,200.00 Electrical Company - Connection 49,700.00 $ LS 49,700.00 $ LS 1.00 $49,700.00 SUBTOTAL "DRY UTILITY" ITEMS:
$104,385.00

6.0 SURFACE IMPROVEMENTS
Construct Curb & Gutter 6" 31.00 $ LF 31.00 $ LF - $0.00 4-inch PCC Walkway 10.00 $ SF 10.00 $ SF 2,858.00 $28,580.00 Pickleball Court Re-surfacing and Striping (over tennis court) 2.00 $ SF 2.00 $ SF - $0.00 Pickleball Court Re-surfacing and Striping (8 existing courts) 2.00 $ SF 2.00 $ SF - $0.00 Construct Concrete Mow Curb (6-inch x 6-inch) 15.00 $ LF 15.00 $ LF - $0.00 Construct Curb at Tot Lot 65.00 $ LF 65.00 $ LF - $0.00 Construct Play Engineered Wood Fiber Safety Surface (Inc.

Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
$ SF 6.00 6.00 $ SF - $0.00
Construct Play Poured-in-place Rubber Safety Surface (Inc.

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate OPTIONS:
03/01/2023
Keep Existing Dog Park, Not Expand the Parking Expand Tennis into Maintenance Yard Remove Skate Park and Expand Parking Lot Item
No. Description P Option 1 Option 1
Subtotal Option 2 Option 2
Subtotal Option 3 Option 3
Subtotal

1.0 DEMOLITION
Mobilization -0.15 -$2,700.00 0.21 $3,780.00 0.20 $3,600.00 Demolition, Miscellaneous Removals -0.15 -$600.00 1 $20,000.00 0.2 $800.00 Portable Restroom w/ hand washing Station 0 $0.00 0 $0.00 1 $400.00 Sawcut Existing Asphalt 0 $0.00 331 $993.00 157 $471.00 Demo Asphalt and Base Course 0 $0.00 9390 $28,170.00 459 $1,377.00 Demo Existing Shrubs and irrigation 0 $0.00 725 $725.00 0 $0.00 Demo Existing Shrubs and stub irrigation at Planters to Remain 0 $0.00 0 $0.00 0 $0.00 Demo Turf -7023 -$7,023.00 0 $0.00 0 $0.00
Sawcut Concrete 0 $0.00 0 $0.00 0 $0.00
Demolish Concrete Paving 0 $0.00 0 $0.00 812 $2,436.00
Demolish Play Area Surfacing 0 $0.00 0 $0.00 0 $0.00
Demolish Existing Skate Park (see options) 0 $0.00 0 $0.00 1 $30,000.00 Demolish Existing Overhead Structure (at Stadium Seating) 0 $0.00 0 $0.00 0 $0.00 Demolish Existing Overhead Structures -4 -$4,000.00 1 $5,000.00 1 $1,000.00 Demo Existing Trees and Grind Roots 0 $0.00 1 $1,500.00 0 $0.00 Demo Fence -378 -$1,134.00 287 $861.00 0 $0.00
Demo Masonry Walls 0 $0.00 0 $0.00 0 $0.00
Demo Concrete Curb -87 -$348.00 0 $0.00 148 $592.00
Option 1: Option 2: Option 3:

SUBTOTAL "DEMOLITION" ITEMS: -$15,805.00 $61,029.00 $40,676.00

2.0 GRADING
Construction Water -0.15 -$75.00 0.21 $105.00 0.20 $100.00 Cut / Fill (Assume 1' depth) -$1,560.00 (260) $2,088.00 - 348 $0.00 Fine Grade -7023 -$702.30 9390 $939.00 8607 $860.70
Overex 0 $0.00 1 $5,000.00 0 $0.00
Erosion Control - Complete per the Erosion Control plans, SWPPP and the RWCB requirements (Inc. Maintenance, Stabilized Construction Entrances, etc.) 9k per AC for all phases
-0.15 -$1,350.00 1.00 $3,000.00 0.00 $0.00
Option 1: Option 2: Option 3:

SUBTOTAL "GRADING" ITEMS: -$3,687.30 $11,132.00 $960.70

3.0 STORM DRAIN
Storm Drain Pipe PVC 06-inch Sch. 40 - $0.00 $8,050.00 200 - $0.00 Storm Drain Pipe PVC 12-inch Sch. 40 - $0.00 - $0.00 - $0.00 NDS Catch Basin 12-inch x 12-inch with Filter Insert (NDS Part No. 1200, 1212, 1200FF) 4 at the pool 8 at phase 2 - $0.00 4 $1,472.00 - $0.00 Option 1: Option 2: Option 3:

SUBTOTAL "STORM DRAIN" ITEMS: $0.00 $9,522.00 $0.00

4.0 WATER
Water supply for pool play equipment - $0.00 - $0.00 - $0.00 Water Meter / Service/ and Backflow Preventer - $0.00 - $0.00 - $0.00 Option 1: Option 2: Option 3:

SUBTOTAL "WATER" ITEMS: $0.00 $0.00 $0.00

5.0 DRY UTILITIES
Below Grade Electrical Conduit and Wire Run (All required) - $0.00 - $0.00 - $0.00 Pullbox (All required) 0.00 $0.00 0.00 $0.00 - $0.00
Above Grade Weatherproof Junction Box (1 at each Shelter) - $0.00 - $0.00 - $0.00 Event Electric Power Pedestal - $0.00 - $0.00 - $0.00
30 AMP Power Pedestal - $0.00 - $0.00 - $0.00
Park Light Type 'A' (1) -$7,500.00 - $0.00 - $0.00
Park Light Type 'B' Bollard Light Light - $0.00 - $0.00 - $0.00 Park Light Type 'C' Trellis / Down Light - $0.00 - $0.00 - $0.00 New Tennis Court Lighting (See options) - $0.00 4 $60,000.00 - $0.00 Panels with feeder wire only - $0.00 - $0.00 - $0.00
Electrical Company - Connection - $0.00 - $0.00 - $0.00 Option 1: Option 2: Option 3:

SUBTOTAL "DRY UTILITY" ITEMS: -$7,500.00 $60,000.00 $0.00

6.0 SURFACE IMPROVEMENTS
Construct Curb & Gutter 6" -$7,068.00 (228) $8,897.00 157 287 $4,867.00 4-inch PCC Walkway - $0.00 $94,450.00 9,445 $3,820.00 382 Pickleball Court Re-surfacing and Striping (over tennis court) - $0.00 $14,100.00 7,050 - $0.00 Pickleball Court Re-surfacing and Striping (8 existing courts) - $0.00 - $0.00 - $0.00 Construct Concrete Mow Curb (6-inch x 6-inch) - $0.00 - $0.00 - $0.00 Construct Curb at Tot Lot - $0.00 - $0.00 - $0.00
Construct Play Engineered Wood Fiber Safety Surface (Inc. Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
- $0.00 - $0.00 - $0.00
Construct Play Poured-in-place Rubber Safety Surface (Inc. Subgrade/Compaction, Aggregate Class II Base,
Geotextile Fabric and Drainage.)
- $0.00 - $0.00 - $0.00
Construct Play Area ADA Ramp (4 Locations) - $0.00 - $0.00 - $0.00 Construct Stabilized Decomposed Granite 4-inch - $0.00 - $0.00 - $0.00 Install Truncated Domes (Inc. Cast-in-place concrete pavement, tiles, rebar, grout joint, mortar, etc) - $0.00 - $0.00 25 $1,250.00
Construct Asphalt Paving Class II Base -$10,534.50 (7,023) - $0.00 - $0.00 Construct Asphalt Paving -$21,069.00 (7,023) - $0.00 - $0.00 Resurface Asphalt Paving - $0.00 - $0.00 $13,627.50 9,085 Rdwy Sign/Stripe (Inc. Parking, ADA Sign/Stripe, Arrows, etc) - $0.00 - $0.00 1 $8,000.00 Option 1: Option 2: Option 3:

SUBTOTAL "SURFACE IMPROVEMENTS" ITEMS: -$38,671.50 $117,447.00 $31,564.50

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES
Construct 5' high Tubular Steel Fence - $0.00 - $0.00 - $0.00 Construct 12' high Chain Link Fence (See Options) - $0.00 $26,480.00 331 - $0.00 Paint / Refninsh Existing Tubular Steel Fence - $0.00 - $0.00 - $0.00 Construct 5' high Tubular Steel Gate (Inc. Footings, Posts, Gate Frame, Gate Latch, Lock Hasp, etc.) (3 ft. Wide Gate) - $0.00 1 $1,200.00 - $0.00 Construct Retaining Wall - $0.00 - $0.00 - $0.00
Construct Seat Wall - $0.00 - $0.00 - $0.00
Boulder Seat Walls - $0.00 - $0.00 - $0.00
Shade Sail Posts - $0.00 - $0.00 - $0.00
Shade Sail Fabric - $0.00 - $0.00 - $0.00
Court Nets - $0.00 1 $2,000.00 - $0.00
Overhead Structure A - 22'X32' Custom Curved - $0.00 - $0.00 - $0.00 Overhead Structure C - Bleachers - 24'X63' - $0.00 - $0.00 - $0.00 Overhead Structure D - 14'X14' - $0.00 1 $42,281.25 - $0.00 Overhead Structure F - 14'X86' - $0.00 - $0.00 - $0.00
Overhead Structure G- 16'X42' Custom Curved - $0.00 1 $67,363.75 - $0.00 Overhead Structure H - Radii - $0.00 - $0.00 - $0.00
Temporary Site Perimeter Fence (Chain Link Fence 6-ft Height) - $0.00 $595.00 238 $1,052.50 421 Option 1: Option 2: Option 3:

SUBTOTAL "WALLS / FENCES / TRELLISES" ITEMS: $0.00 $139,920.00 $1,052.50

8.0 LANDSCAPE
Tree 24" Box (5) -$1,600.00 - $0.00 - $0.00
Tree 36" Box - $0.00 - $0.00 - $0.00
Palm - Phoenix dactylifera - $0.00 - $0.00 - $0.00
Root Barrier (96) -$864.00 - $0.00 - $0.00
Shrub 5 Gal (45) -$1,125.00 - $0.00 - $0.00
Turf - Bermuda Sod - $0.00 - $0.00 - $0.00
Loose Decomposed Granite Mulch 2-inch layer (SF inc Shrub, Areas) -$628.00 (628) - $0.00 - $0.00 Irrigation -$1,570.00 (628) - $0.00 - $0.00
New Irrigation Controller - $0.00 - $0.00 - $0.00
Soil Prep / Finish Grade (SF inc Shrub, Groundcover, Turf and Basin Areas) -$125.60 (628) - $0.00 - $0.00 Weed Abatement (628) -$12.56 - $0.00 - $0.00
136 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate OPTIONS:
03/01/2023
Landscape Maintenance (90 days) (SF inc Shrub, Groundcover, Turf and Basin Areas) -$125.60 (628) - $0.00 - $0.00
Boulder (12-inch - 24-inch) 'Desert Select' - $0.00 - $0.00 - $0.00 Boulder (24-inch - 30-inch) 'Desert Select' - $0.00 - $0.00 - $0.00 Boulder (30-inch - 36-inch) 'Desert Select' - $0.00 - $0.00 - $0.00 Option 1: Option 2: Option 3:

SUBTOTAL "LANDSCAPE" ITEMS: -$6,050.76 $0.00 $0.00

9.0 SITE FURNISHINGS
Trash Receptacle - $0.00 2 $3,000.00 - $0.00
Hot Coal Container - $0.00 - $0.00 - $0.00
Drinking Fountain - $0.00 - $0.00 - $0.00
Bike Rack (Inc. Footing) - $0.00 - $0.00 - $0.00
Bike Tune up station (Inc. Footing) - $0.00 - $0.00 - $0.00 BBQ Grill (Inc. Footing) - $0.00 - $0.00 - $0.00
Bench - $0.00 6 $15,000.00 - $0.00
Table with Chairs - $0.00 - $0.00 - $0.00
Umbrella - $0.00 - $0.00 - $0.00
Small Table at pool Lounge Chairs - $0.00 - $0.00 - $0.00 Moveable Chaise Lounge - $0.00 - $0.00 - $0.00
Fixed Chaise Lounge - $0.00 - $0.00 - $0.00
Picnic Table - $0.00 - $0.00 - $0.00
Goric Modular seating Curvy Blocks at Plaza - $0.00 - $0.00 - $0.00 Construct Dog Bag Dispenser (Inc. Footing, etc.) - $0.00 - $0.00 - $0.00 Option 1: Option 2: Option 3:

SUBTOTAL "SITE FURNISHINGS" ITEMS: $0.00 $18,000.00 $0.00

10.0 PARK AMENITIES
New Wading Pool - $0.00 - $0.00 - $0.00
Play Structure at Wading Pool - $0.00 - $0.00 - $0.00
Play Structures at Playground - $0.00 - $0.00 - $0.00
Public Restroom - $0.00 - $0.00 - $0.00
Option 1: Option 2: Option 3:

SUBTOTAL "PARK AMENITIES" ITEMS: $0.00 $0.00 $0.00
SUMMARY Option 1 Total Option 2 Total Option 3 Total

1.0 DEMOLITION -$15,805.00 $61,029.00 $40,676.00

2.0 GRADING -$3,687.30 $11,132.00 $960.70

3.0 STORM DRAIN $0.00 $9,522.00 $0.00

4.0 WATER $0.00 $0.00 $0.00

5.0 DRY UTILITIES -$7,500.00 $60,000.00 $0.00

6.0 SURFACE IMPROVEMENTS -$38,671.50 $117,447.00 $31,564.50

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES $0.00 $139,920.00 $1,052.50

8.0 LANDSCAPE -$6,050.76 $0.00 $0.00

9.0 SITE FURNISHINGS $0.00 $18,000.00 $0.00

10.0 PARK AMENITIES $0.00 $0.00 $0.00
Option 2 Option 4 Option 5
SUB TOTAL PROBABLE CONSTRUCTION COSTS: -$71,714.56 $417,050.00 $74,253.70 Contigency (15%) $62,557.50 $11,138.06
TOTAL PROBABLE CONSTRUCTION COSTS with Contigency: -$71,714.56 $479,607.50 $85,391.76 (Keep existing dog park in parking lot) (tennis court at Operations Yard) (remove skate park and change back to parking lot) 137 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 4
03/01/2023
Construct Stabilized Decomposed Granite 4-inch $ SF 3.00 $ SF 3.00 - $0.00 Install Truncated Domes (Inc. Cast-in-place concrete pavement, tiles, rebar, grout joint, mortar, etc) $ SF 50.00 $ SF 50.00 - $0.00 Construct Asphalt Paving Class II Base $ SF 1.50 $ SF 1.50 - $0.00 Construct Asphalt Paving $ SF 3.00 $ SF 3.00 - $0.00
Resurface Asphalt Paving $ SF 1.50 $ SF 1.50 - $0.00
Rdwy Sign/Stripe (Inc. Parking, ADA Sign/Stripe, Arrows, etc) $ LS 8,000.00 $ LS 8,000.00 - $0.00 SUBTOTAL "SURFACE IMPROVEMENTS" ITEMS:
$28,580.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES
Construct 5' high Tubular Steel Fence 50.00 $ LF 50.00 $ LF 182.00 $9,100.00 Construct 12' high Chain Link Fence (See Options) 80.00 $ LF 80.00 $ LF $0.00 Paint / Refninsh Existing Tubular Steel Fence 5.00 $ LF 5.00 $ LF 201.00 $1,005.00 Construct 5' high Tubular Steel Gate (Inc. Footings, Posts, Gate Frame, Gate Latch, Lock Hasp, etc.) (3 ft. Wide Gate) $ EA 1,200.00 1,200.00 $ EA 2.00 $2,400.00 Construct Retaining Wall 150.00 $ LF 150.00 $ LF - $0.00 Construct Seat Wall 120.00 $ LF 120.00 $ LF - $0.00
Boulder Seat Walls 800.00 $ EA 800.00 $ EA - $0.00
Shade Sail Posts 3,000.00 $ EA 3,000.00 $ EA - $0.00
Shade Sail Fabric 5,000.00 $ EA 5,000.00 $ EA - $0.00
Court Nets 2,000.00 $ EA 2,000.00 $ EA - $0.00
Overhead Structure A - 22'X32' Custom Curved 76,730.00 $ EA 76,730.00 $ EA - $0.00 Overhead Structure C - Bleachers - 24'X63' 154,517.50 $ EA 154,517.50 $ EA - $0.00 Overhead Structure D - 14'X14' $ EA 42,281.25 $ EA 42,281.25 - $0.00 Overhead Structure F - 14'X86' $ EA 132,325.75 132,325.75 $ EA - $0.00 Overhead Structure G- 16'X42' Custom Curved $ EA 67,363.75 $ EA 67,363.75 1.00 $67,363.75 Overhead Structure H - Radii $ EA 62,283.75 $ EA 62,283.75 - $0.00 Temporary Site Perimeter Fence (Chain Link Fence 6-ft Height) $ LF 2.50 $ LF 2.50 411.00 $1,027.50 SUBTOTAL "WALLS / FENCES / TRELLISES" ITEMS:
$80,896.25

8.0 LANDSCAPE
Tree 24" Box 320.00 $ EA 320.00 $ EA - $0.00
Tree 36" Box 800.00 $ EA 800.00 $ EA - $0.00
Palm - Phoenix dactylifera 5,500.00 $ EA 5,500.00 $ EA - $0.00 Root Barrier 9.00 $ LF 9.00 $ LF - $0.00
Shrub 5 Gal 25.00 $ EA 25.00 $ EA - $0.00
Turf - Bermuda Sod 1.00 $ SF 1.00 $ SF - $0.00
Loose Decomposed Granite Mulch 2-inch layer (SF inc Shrub, Areas) $ SF 1.00 1.00 $ SF - $0.00
Irrigation 2.50 $ SF 2.50 $ SF - $0.00
New Irrigation Controller 15,000.00 $ EA 15,000.00 $ EA - $0.00 Soil Prep / Finish Grade (SF inc Shrub, Groundcover, Turf and Basin Areas) $ SF 0.20 0.20 $ SF - $0.00
Weed Abatement 0.02 $ SF 0.02 $ SF - $0.00
Landscape Maintenance (90 days) (SF inc Shrub, Groundcover, Turf and Basin Areas) $ SF 0.20 0.20 $ SF - $0.00
Boulder (12-inch - 24-inch) 'Desert Select' 200.00 $ EA 200.00 $ EA - $0.00 Boulder (24-inch - 30-inch) 'Desert Select' 350.00 $ EA 350.00 $ EA - $0.00 Boulder (30-inch - 36-inch) 'Desert Select' 450.00 $ EA 450.00 $ EA - $0.00 SUBTOTAL "LANDSCAPE" ITEMS:
$0.00

9.0 SITE FURNISHINGS
Trash Receptacle 1,500.00 $ EA 1,500.00 $ EA 4.00 $6,000.00 Hot Coal Container 1,600.00 $ EA 1,600.00 $ EA - $0.00
Drinking Fountain 7,000.00 $ EA 7,000.00 $ EA 1.00 $7,000.00 Bike Rack (Inc. Footing) 1,200.00 $ EA 1,200.00 $ EA - $0.00 Bike Tune up station (Inc. Footing) 3,000.00 $ EA 3,000.00 $ EA - $0.00 BBQ Grill (Inc. Footing) 800.00 $ EA 800.00 $ EA - $0.00 Bench 2,500.00 $ EA 2,500.00 $ EA - $0.00
Table with Chairs 5,000.00 $ EA 5,000.00 $ EA 5.00 $25,000.00 Umbrella 2,000.00 $ EA 2,000.00 $ EA 11.00 $22,000.00
Small Table at pool Lounge Chairs 400.00 $ EA 400.00 $ EA 11.00 $4,400.00 Moveable Chaise Lounge 1,600.00 $ EA 1,600.00 $ EA 22.00 $35,200.00 Fixed Chaise Lounge 3,000.00 $ EA 3,000.00 $ EA - $0.00 Picnic Table 3,000.00 $ EA 3,000.00 $ EA - $0.00
Goric Modular seating Curvy Blocks at Plaza 750.00 $ EA 750.00 $ EA - $0.00 Construct Dog Bag Dispenser (Inc. Footing, etc.) 350.00 $ EA 350.00 $ EA - $0.00 SUBTOTAL "SITE FURNISHINGS" ITEMS:
$99,600.00

10.0 PARK AMENITIES
New Wading Pool 200,000.00 $ EA 200,000.00 $ EA 1.00 $200,000.00 Play Structure at Wading Pool $ EA 300,000.00 300,000.00 $ EA 1.00 $300,000.00 Play Structures at Playground $ EA 250,000.00 250,000.00 $ EA - $0.00 Public Restroom $ EA 400,000.00 400,000.00 $ EA - $0.00 138 Click Here to Return to Agenda

FRITZ BURNS PARK MASTER PLAN
Opinion of Probable Construction Cost Estimate Phase 4
03/01/2023
SUBTOTAL "PARK AMENITIES" ITEMS:
$500,000.00
SUMMARY Subtotal:

1.0 DEMOLITION $20,702.00

2.0 GRADING $7,503.31

3.0 STORM DRAIN $10,729.50

4.0 WATER $80,000.00

5.0 DRY UTILITIES $104,385.00

6.0 SURFACE IMPROVEMENTS $28,580.00

7.0 WALLS / FENCES / TRELLISES / SHADE STRUCTURES $80,896.25

8.0 LANDSCAPE $0.00

9.0 SITE FURNISHINGS $99,600.00

10.0 PARK AMENITIES $500,000.00
SUB TOTAL PROBABLE CONSTRUCTION COSTS: $932,396.06
Contigency (15%) $139,859.41
TOTAL PROBABLE CONSTRUCTION COSTS with
Contigency: $1,072,255.47
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City of La Quinta
CITY COUNCIL MEETING: March 7, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SHADE STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC.

THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR INSTALLATION OF SHADE STRUCTURES AT FRITZ BURNS PARK PROJECT NO. 2022-26 AND X-PARK PROJECT NO. 2022-28

RECOMMENDATION
Approve an Agreement for Contract Services for the installation of shade structures at Fritz Burns park Project No. 2022-26 and X-Park Project No. 2022-28, with Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. through Sourcewell Cooperative Purchasing; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
• The trellis at the seating area in Fritz Burns Park (Fritz Burns) is in need of replacement.
• The X-Park needs shade to provide protection from the sun. Due to long lead times, staff is requesting approval to order the structures now, which will be funded in fiscal year (FY) 2023/24 budget and payment will be scheduled after July 1, 2023.
• The City utilizes Sourcewell Cooperative Purchasing (Sourcewell) for procurement of goods and services.
• Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. (USA Shade) submitted quotes for the installation of shade structures at Fritz Burns park and the X-Park.

FISCAL IMPACT
Funds for the installation of shade structures at Fritz Burns Park are currently budgeted in the Capital Expenses, Parks account 503-0000-71060. Funds for the X-Park will be included for Council consideration in FY 2023/24 budget. Amounts will not be paid until installation is complete, which will be after July 1, 2023.

BUSINESS SESSION ITEM NO. 1
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SHADE STRUCTURE LOCATION COST
Fritz Burns $ 185,057
X-Park $ 154,216
Contingency Amount 10%
,,
$ 33,927
TOTAL: $ 373,200

BACKGROUND/ANALYSIS
Residents have identified shade as a priority in City parks. Staff has identified Fritz Burns and the X-Park as high priority parks for installation of new shade structures.

Amenities at Fritz Burns include a dog and skate park, pool, playground and picnic area, tennis and pickleball courts with an adjacent seating area, and open space turf area.

The trellis over the seating area at Fritz Burns has reached its useful life, is leaning, and needs to be replaced. The addition of shade over the seating area and between the pickleball and tennis courts would provide protection from the sun for park users (Attachment 1).

The X-Park is a premier skate park and features a Pro-Shop, pump track, and skate bowls. Shade structures are needed to provide users protection from the sun (Attachment 2).

The City utilizes Sourcewell to streamline the procurement process. A quote from USA Shade was received through Sourcewell, which complies with the City’s purchasing policy. Based on USA Shade’s qualifications, staff recommends approval of the Agreement for Contract Services (Attachment 3).

USA Shade submitted quotes for the installation of shade structures at Fritz Burns and the X-Park. The cost to add the structures including a 10% contingency would be $373,200.

ALTERNATIVES
Council may approve only Fritz Burns Park or deny this request.

Prepared by: Dianne Hansen, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Fritz Burns Rendering

2. X-Park Rendering

3. Agreement for Contract Services
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ATTACHMENT 1
ATTACHMENT 1
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X Park, Structure 1 - Option 2
con-feb-035-23 by: AZR 02.16.23
ATTACHMENT 2
ATTACHMENT 2
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X Park, Structure 2 - Option 2
con-feb-035-23 by: AZR 02.16.23
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X Park, Structure 3 - Option 2
con-feb-035-23 by: AZR 02.16.23
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ATTACHMENT 3

AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Shade Structures, Inc. dba USA SHADE & Fabric Structures, Inc. (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Project No. 2022-26 Fritz Burns Park and Project No. 2022-28 X-Park Shade Structures as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain such licenses, permits (permit fees waived), and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be 149 Click Here to Return to Agenda
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performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee.

Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.
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1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount of Three Hundred Thirty-Nine Thousand, Two-Hundred and Seventy-Three Dollars ($339,273). (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement.

Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances 151 Click Here to Return to Agenda
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shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the mutually agreed upon Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article

8.0 of this Agreement, the term of this agreement shall commence on or around March 20, 2023, and terminate on completion and acceptance of installation on or around September 30, 2023.

4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
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(a) Name: David Schneider
Tel No. 214-601-1518
E-mail: [email protected]
(b) Name: Ashley Donde
Tel No. 714-427-6981
Email: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as Dianne Hansen, Management Analyst Parks/Landscape or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.

4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. 153 Click Here to Return to Agenda
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City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.
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5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books 155 Click Here to Return to Agenda
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and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, 156 Click Here to Return to Agenda
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to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, 157 Click Here to Return to Agenda
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safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 158 Click Here to Return to Agenda
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8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial 159 Click Here to Return to Agenda
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interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Dianne Hansen
Management Analyst, Parks/Landscape
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

USA SHADE and Fabric Structures. Inc.

Attention: Ashley Donde
Senior Regional Manager
1085 N. Main Street, Suite C
Oran, CA 92867

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
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10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:

CONTRACTING PARTY:

By:

Name: David Schneider
Title: Vice President___________
ATTEST:

MONIKA RADEVA, City Clerk
La Quinta, California
By:

Name: Virginia Marquez _____
Title: Assistant Secretary ____
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

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La Quinta City CouncilMarch 7, 2023

La Quinta City Council
March 7, 2023