Agenda packet — La Quinta City Council, May 2, 2023

CITY COUNCIL AGENDA Page 1 of 6 MAY 2, 2023

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, MAY 2, 2023
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
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CITY COUNCIL AGENDA Page 2 of 6 MAY 2, 2023

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.

CONFIRMATION OF AGENDA
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CITY COUNCIL AGENDA Page 3 of 6 MAY 2, 2023

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR REAL PROPERTY LOCATED AT 78181 AVENIDA LA FONDA, EAST OF DESERT CLUB DRIVE; ASSESSOR PARCEL NUMBER 770-125-003
CITY NEGOTIATOR: JON McMILLEN, CITY MANAGER
PROPERTY OWNER: CITY OF LA QUINTA
NEGOTIATING PARTY: NINO ROSINI
UNDER NEGOTIATION: PRICE AND TERM OF PAYMENT

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. FAMILY YMCA OF THE DESERT PRESENTATION BY CHIEF EXECUTIVE

OFFICER PAULA SIMONDS AND EARLY CHILDHOOD DIRECTOR CHERYL

HUGHES REGARDING PROGRAMS AND SERVICES

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE

1. APPROVE COUNCIL MEETING MINUTES OF APRIL 4, 2023 7

2. APPROVE COUNCIL MEETING MINUTES OF APRIL 18, 2023 17

3. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC FOR ADDITIONAL $75,000 IN FISCAL YEAR 2022/23 FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 MAINTENANCE SERVICES AND 25 CLICK HERE to Return to Agenda
CITY COUNCIL AGENDA Page 4 of 6 MAY 2, 2023

FOR EXTRA WORK WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER
27 37
47 59

4. APPROVE AMENDMENT NO. 12 TO PROFESSIONAL SERVICES

AGREEMENT WITH BENGAL ENGINEERING, INC FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT PROJECT NO. 2011-05

5. APPROVE AMENDMENT NO. 5 TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC FOR THE HIGHWAY 111 CORRIDOR PROJECT NO. 2019-05

6. APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE CITY OF INDIO FOR DESIGN AND CONSTRUCTION OF: 1) AVENUE 50 WIDENING IMPROVEMENTS PROJECT NO. 2022-05, 2) JEFFERSON STREET AND HIGHWAY 111 INTERSECTION IMPROVEMENTS PROJECT 2022-07, AND 3) JEFFERSON STREET SLURRY IMPROVEMENTS PROJECT 2021-17; AND APPROPRIATE FUNDING FOR JEFFERSON STREET AND HIGHWAY 111 INTERSECTION IMPROVEMENTS AND JEFFERSON STREET

SLURRY IMPROVEMENTS

7. AWARD CONTRACT TO UNIVERSAL CONSTRUCTION ENGINEERING FOR

THE CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08

8. APPROVE DEMAND REGISTERS DATED APRIL 14 AND APRIL 21, 2023 65

BUSINESS SESSION
PAGE

1. ADOPT RESOLUTIONS GRANTING PARTIAL WAIVER OF ENTITLEMENT 83

APPLICATION FEES AND WAIVER OF UNDERGROUNDING UTILITIES TO

CORONEL HOMES FOR FOUR VILLAGE HOSPITALITY HOMES ON FOUR PROPERTIES IN THE VILLAGE COMMERCIAL ZONE LOCATED AT 51120 AVENIDA NAVARRO, 51116 AVENIDA MENDOZA, 51080 AVENIDA
MARTINEZ, AND 51100 AVENIDA MARTINEZ
[RESOLUTION NOS. 2023-010; 2023-011; 2023-012; 2023-013; 2023-014]

2. APPROVE CONTRACT SERVICES AGREEMENT WITH ACTION PARK

ALLIANCE INC FOR X-PARK MANAGEMENT AND MAINTENANCE SERVICES 141
STUDY SESSION – None
PUBLIC HEARINGS – None

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY RESOURCES
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CITY COUNCIL AGENDA Page 5 of 6 MAY 2, 2023

5. DESIGN AND DEVELOPMENT – QUARTERLY REPORT – JANUARY - MARCH 2023
181

6. FINANCE

7. PUBLIC WORKS – QUARTERLY REPORT – JANUARY - MARCH 2023 187 MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

14. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

15. CVAG PUBLIC SAFETY COMMITTEE (Peña)

16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)

17. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)

18. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

19. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

20. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

21. SUNLINE TRANSIT AGENCY (Peña)

22. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

23. ANIMAL CAMPUS COMMISSION (Sanchez)

24. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez & Peña)

25. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

26. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez)

27. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF APRIL 19, 2023
195

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on May 16, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

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CITY COUNCIL AGENDA Page 6 of 6 MAY 2, 2023

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on April 27, 2023.

DATED: April 27, 2023
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
 The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.
*** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/they to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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CITY COUNCIL MINUTES Page 1 of 10 APRIL 4, 2023

CITY COUNCIL

MINUTES
TUESDAY, APRIL 4, 2023

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
City Manager McMillen requested to pull Consent Calendar Item No. 3, related to an Agreement for Contract Services with Courtmaster Sports, Inc. to convert two tennis courts into eight pickleball courts at Fritz Burns Park, Project No. 2022-29, and move it for consideration under Business Session Item No. 2 on the agenda.

Councilmember Peña said he will recuse himself from discussion and vote on Consent Calendar Item No. 3, moved for consideration as Business Session item No. 2 on the agenda as noted above, due to a potential conflict of interest stemming from the proximity of his real property to this project.

Councilmember McGarrey said she will recuse herself and abstain from discussion and vote on Consent Calendar Item No. 5 due to a potential conflict of interest stemming from a business relationship, i.e., her employer, Southern California Gas Company, is listed on the Demand Register, and requested that the item be pulled for a separate vote.

Council concurred.

CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON HIGHWAY 111 EAST OF DUNE PALMS (APN: 600-020-053)
CITY NEGOTIATOR: JON MCMILLEN, CITY MANAGER
PROPERTY OWNER: CITY OF LA QUINTA
NEGOTIATING PARTY: SUNRIDGE HOTEL GROUP
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR

DISPOSITION OF THE PROPERTY IDENTIFIED
CONSENT CALENDAR ITEM NO. 17
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CITY COUNCIL MINUTES Page 2 of 10 APRIL 4, 2023

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:03 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:02 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act).

PLEDGE OF ALLEGIANCE
Councilmember Fitzpatrick led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Doug Motz, La Quinta, La Quinta Chamber of Commerce – commented on the 16th annual 2023 La Quinta Car Show which was held on Saturday, March 25, 2023, at the La Quinta Community Park; updated Council on membership, GEM ads, ribbon cuttings, and Chamber 101 mixers.

PUBLIC SPEAKER: Richard Gray, La Quinta – spoke of installing solar panels on new apartment projects; need for status updates on CV Link regional trail project, spearheaded by the Coachella Valley Association of Governments; as well as updates on SilverRock and other projects; and City purchase of two large lots on Highway 111 for affordable housing should be more coordinated for low, medium, and above medium units, and should have some three-bedroom units for families.

PUBLIC SPEAKER: Don Shoffstall, La Quinta (used speaker time donated by resident Gary Dolenga) – spoke about the short-term vacation rental (STVR) program; positive results due to the current ban in place on the issuance of new STVR permits; City’s metrics and data reflecting false positives due to residents’ non-participation; results of resident survey completed by the N4N group in December 2020 indicated only 10% of residents contacted City with comments on the STVR program; stated that supporters of the failed Measure A initiative will continue to collaborate with the City in making the STVR program stronger; and asked Council to consider “certifying” the STVR program with the current ban on the issuance of new STVR permits.

PUBLIC SPEAKER: Matthew Snyder, La Quinta – (donated one minute of his time to resident Claudia Snyder) – spoke about possible violations at the Dupont Estate; development delays of the Talus project; called for the resignation of the Mayor and City Manager; and announced his intent to install flags on his property. 8 CLICK HERE to Return to Agenda
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PUBLIC SPEAKER: Claudia Snyder, La Quinta – (used an additional one minute donated from resident Matthew Snyder) – said there was corruption by public officials; spoke about possible violations at the Dupont Estate; development delays of the Talus project and need for dust abatement; and called for the resignation of the Mayor and City Manager.

Mayor Evans called public speaker Lynne Daniels to the podium. While Ms.

Daniels was being called in from elsewhere in City Hall, Mayor Evans asked the City Attorney to explain the reason Ms. Daniels was not present in the Council Chamber.

City Attorney Ihrke provided the following statement regarding Riverside County Superior Court order, case number CVPS2204261, imposing a civil harassment restraining order by Lynne Daniels against Claudia Snyder:

The Brown Act (Gov. Code Section 54954.3) requires that an opportunity for public comments from members of the public be provided at every public meeting, during which members of the public may address the legislative body on any item within the subject matter jurisdiction of the legislative body, provided that no action can be taken on any item not appearing on the agenda. Also pursuant to that same state law, the Council may adopt, and has adopted, reasonable regulations to ensure that public comment may be available to all members of the public wanting to address the Council. There have been in the past situations when accommodations needed to be made so that members of the public who may not be able to find a seat or otherwise may not be able to be present in Council Chamber were allowed to watch the Council meeting in other areas of City Hall, such as the Study Session room and/or City Hall Lobby, and when a person was called to address the Council, would then be able to approach Council in the Council Chamber at the podium. The City Manager, City Attorney, and City Staff were made aware of a court order that requires a specified distance must be maintained between two individuals, such that having both persons present in Council Chamber at the same time would contradict the court order. At the same time, each individual has a legal right to address the Council for public comment. In order to make reasonable accommodations in light of the court order, City Staff has set up the Study Session room for viewing the Council meeting in real time, and has put in place a procedure to have the individuals accompanied by deputies and staff so that there is the ability for each person to address the Council in the Chamber.

While waiting for Ms. Daniels to appear, Mayor Evans called the next public speaker.

PUBLIC SPEAKER: Melissa Labayog, La Quinta – spoke about violations at the Dupont Estate; in support of allowing STVRs in her neighborhood so she and others can sell their homes; said she has received no notices of any events at the Dupont Estate since 2016; and said the event center, Dupont Estate, should lose its permit for not following City rules.
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PUBLIC SPEAKER: Lynne Daniels, owner of Dupont Estate, La Quinta – stated she has an active and compliant event permit allowing up to three (3) events per year; last event was in November 2022, a reception, not a fundraiser, funded by Mayor Evans; complaints and allegations made by a few neighbors were false and disrespectful; and due to being assaulted by neighbor Claudia Snyder, she has a restraining order against her.

City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from the residents listed below, in alphabetical order, regarding Special Events Permits and related notifications regarding the DuPont Estate, a permitted short-term vacation rental property in La Quinta, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting:
 B. Brown, La Quinta
 Claudia Snyder, La Quinta
 Matthew Snyder, La Quinta
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None

CONSENT CALENDAR

1. ADOPT RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT 2023- 0002 GRANTING FIRST EXTENSION OF TIME FOR THE JEFFERSON STREET

APARTMENTS PROJECT APPROVED UNDER SITE DEVELOPMENT PERMIT 2020-0001; CEQA: A MITIGATED NEGATIVE DECLARATION WAS ADOPTED UNDER ENVIRONMENTAL ASSESSMENT 2020-0001; LOCATION:

SOUTHEAST CORNER OF JEFFERSON STREET AND PALM CIRCLE DRIVE [RESOLUTION NO. 2023-007]

2. APPROVE PURCHASE OF NINETY-SEVEN LIGHT-EMITTING DIODE LAMP

POSTS FROM DESERT ELECTRIC SUPPLY, INC TO BE REPLACED WITHIN

CITY PARKS AND LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1

3. Pulled from Consent Calendar by Staff and moved for consideration under Business Session No. 2 >>> APPROVE AGREEMENT FOR CONTRACT

SERVICES WITH COURTMASTER SPORTS, INC TO CONVERT TWO TENNIS

COURTS INTO EIGHT PICKLEBALL COURTS AT FRITZ BURNS PARK, PROJECT NO. 2022-29

4. APPROVE DEMAND REGISTERS DATED MARCH 17 AND MARCH 24, 2023

5. Pulled for a separate vote by Councilmember McGarrey >>> APPROVE DEMAND

REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED
FEBRUARY 10 AND MARCH 10, 2023
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve Consent Calendar Item Nos. 1, 2, and 4 as recommended, with Item No. 1 adopting Resolution No. 2023-007. Motion passed unanimously. 10 CLICK HERE to Return to Agenda
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CONSENT CALENDAR ITEM NO. 5
COUNCILMEMBER McGARREY RECUSED HERSELF FROM DISCUSSION
AND VOTE ON CONSENT CALENDAR ITEM NO. 5 DUE TO A POTENTIAL

CONFLICT OF INTEREST STEMMING FROM A BUSINESS RELATIONSHIP

WITH HER EMPLOYER SOUTHERN CALIFORNIA GAS COMPANY
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve Consent Calendar Item No. 5 as recommended. Motion passed: ayes – 4, noes – 0, abstain – 1 (McGarrey), absent – 0.

BUSINESS SESSION

1. RECEIVE AND FILE CITYWIDE HISTORIC RESOURCES INVENTORY UPDATE
Senior Planner Flores presented the staff report, which is on file in the Clerk’s Office.

PRESENTER: Wendy Tinsley Becker, Founding Principal with Urbana Preservation and Planning – provided a detailed presentation on the preparation process, stakeholder involvement, and findings of the historic resources inventory (HRI).

Council discussed restrictions on buying, selling, or remodeling homes on the HRI; the Historical Society’s role in documenting properties on the HRI before an owner changes any significant feature; incentives for owners whose property is on the National register; correction to name on page 203 from “John” to “Joe;” noted that the north-south streets in the Cove are named for Mexican generals and presidents, and the east-west streets are named for Mexican states; and importance of honoring the history of the Gem of the Desert.

MOTION – A motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to receive and file the citywide Historic Resources Inventory update as recommended.

Motion passed unanimously.

2. Pulled from Consent Calendar Item No. 3 by Staff and moved for consideration as Business Session No. 2 >>> APPROVE AGREEMENT FOR CONTRACT

SERVICES WITH COURTMASTER SPORTS, INC TO CONVERT TWO TENNIS

COURTS INTO EIGHT PICKLEBALL COURTS AT FRITZ BURNS PARK, PROJECT NO. 2022-29
COUNCILMEMBER PEÑA RECUSED HIMSELF FROM DISCUSSION AND
VOTE ON BUSINESS SESSION ITEM NO. 2, MOVED FROM CONSENT CALENDAR ITEM NO. 3, DUE TO A POTENTIAL CONFLICT OF INTEREST

STEMMING FROM THE PROXIMITY OF HIS REAL PROPERTY INTEREST TO THE PROJECT LOCATION; AND LEFT THE DIAS AT 5:08 P.M. 11 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 6 of 10 APRIL 4, 2023
Management Analyst Hansen presented the staff report, which is on file in the Clerk’s Office.

Council discussed the need for additional parking or a carpooling/bike riding campaign; grant for Fritz Burns Park master plan; adding pickleball courts in north La Quinta area; use of the City’s paisley-shaped lot for temporary parking, teaching users to use the crosswalk at the roundabout; and no current solution to the parking, but will be addressed in the master plan.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve Agreement for Contract Services with Courtmaster Sports, Inc. to convert two (2) tennis courts into eight (8) pickleball courts at Fritz Burns Park, Project No. 2022-29; and authorize the City Manager to execute the agreement and find a solution to parking.

Motion passed – ayes 4, noes - 0, abstain – 0, absent – 1 (Peña).

COUNCILMEMBER PEÑA RETURNED TO THE DIAS AT 5:22 P.M. FOR THE

REMAINDER OF THE MEETING

STUDY SESSION

2. Taken out of Agenda order >>> DISCUSS FISCAL IMPACTS ANALYSIS OF

ANNEXATION OF LA QUINTA SPHERE OF INFLUENCE AND POTENTIAL

ADDITION TO THE SPHERE
Design and Development Director Castro introduced Consulting Planner Criste, CEO of Terra Nova Planning and Research, Inc., who presented the staff report, which is on file in the Clerk’s Office.

Council discussed the transient occupancy tax (TOT) percentage for any annexed property would be the same as that set by the La Quinta Municipal Code; number of potential full-time residents being 44,500 persons, which doesn’t include short-term vacation renters; annual loss to the City if no property taxes are remitted to City; County bonds, secured in part by the Sphere of Influence (SOI), expire starting in 2037 the earliest; tribal lands in the SOI; areas within the City that currently do not generate property tax revenue to the City; tax pass-throughs, such as the percentage of property tax the County passes to the City, is negotiated between City and County staff; the City’s SOI is not within any other city’s SOI, and is included in the City’s General Plan; provision of utilities is not included in cost projections; analysis of current infrastructure status, and cost estimates of capital improvements to bring it up to City standards; currently, private wells and CVWD provide water, and electric power is very limited; annexing the SOI may improve City’s ability to get grants; and effect of annexing SOI on City’s Regional Housing Needs Assessment (RHNA) numbers.

PUBLIC SPEAKER: Gayle Cady, Vista Santa Rosa (VSR), Riverside County – spoke about the City of Coachella’s attempt to annex the VSR community; VSR community members need to be notified of discussions and plans; infrastructure levels in VSR are similar to what originally existed in PGA, Trilogy, Andalusia, Coral Mountain, etc.; 12 CLICK HERE to Return to Agenda
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improvements needed are paved roads, transition of septic to sewer system, poles carrying electricity, telephone and cable; community needs to be informed of any property tax increases; and she prefers to be annexed by the City of La Quinta as opposed to in County or in the cities of Coachella or Indio.

PUBLIC SPEAKER: Joe Hammer, property owner in La Quinta, and in the SOI, Riverside County – said he has purchased tribal land which now generates property tax revenue; the revenue potential of the Jacqueline Cochran Regional (JCR) Airport; and described his properties, the zoning, existing infrastructure, their potential, and requests that his properties be included in Phase 1 of annexation.

Council discussion continued with the application, outreach, and negotiation process and timeline for an annexation; the zoning in the SOI now and in future; possible funding for needed services could come from Measure A and G; effect of annexation on voting districts; effect of annexation on pre-existing STVR permits and cannabis cultivation permits in SOI; effect on existing developments in SOI that are not in compliance with La Quinta’s building code; Kohl Ranch approvals and development activity; need pros and cons on annexing in phases versus all at once; annexation being an opportunity to increase the City’s economic base so it’s not so reliant on tourism; the expanded SOI has industrial land so important that the expanded area is included; the Airport Land Use Plan must be considered in the process as well as the tribes and their plans; the potential of the JCR Airport; grandfather clauses regarding buildings and uses; and registered voters in SOI must vote to approve/reject annexation if their numbers meet the threshold.

PUBLIC SPEAKER: Mark Tadros, VSR, Riverside County – asked if residents in SOI vote to accept/decline annexation; options when SOI zoning under the County differs from City of La Quinta zoning; and expressed concern about water rights and water rates postannexation.

Council reached a consensus and directed staff to:
 Restart public and tribe outreach to keep those in the SOI informed, and get a ranking of their issues, particularly capital improvement needs;  Gather data on SOI residents’ support/opposition to La Quinta annexation and reasons;
 Include the City’s Financial Advisory Commission in reviewing the financial analysis of annexation;
 Research the County’s Notice of Intent regarding the formation of a district and an added tax; and,
 Prepare a comparison of City zoning versus County zoning for all SOI properties.

MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:58 P.M.

MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 7:21 P.M. WITH

ALL MEMBERS PRESENT
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CITY COUNCIL MINUTES Page 8 of 10 APRIL 4, 2023

1. Taken out of Agenda order >>> DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEARS 2023/24 THROUGH 2027/28 CAPITAL IMPROVEMENT

PROGRAM
Public Works Director/City Engineer McKinney and Management Analyst Mignogna presented the staff report, which is on file in the Clerk’s Office.

Council discussed Avenue 52 and Monroe Street intersection; the X-Park pedestrian signal; timing of Fred Waring Drive repaving; positive comments regarding the repaving of Jefferson Street; ability of roundabout on Jefferson to handle buses using the truck apron; reason for ongoing drainage problems at Eisenhower Street and Avenue 50; handicap lift to, and general use of second story viewing platform for events at the X-Park for $350,000; source of funding and justification for façade improvement programs; total funds and percentage allocation of Measure A funds; Highway 111 re-pavement project excluded until grant funding is decided; and use of CVWD turf-reduction rebate funds.

Council reached a consensus and directed staff to:
 Explore with the City of Indio and if needed with Riverside County, constructing a roundabout at Avenue 52 and Monroe Street instead of installing a traffic signal; and,
 Seek more grant funds.

PUBLIC HEARINGS

1. APPROVE AGREEMENT FOR CONTRACT SERVICE WITH FLOCK GROUP, INC. TO INSTALL AN AUTOMATIC LICENSE PLATE READER (ALPR)

SYSTEM WITHIN THE BOUNDARIES OF THE CITY OF LA QUINTA AND AUTHORIZE RIVERSIDE COUNTY SHERIFF’S DEPARTMENT AS THE

ADMINISTRATOR AND AUTHORIZED USER OF THE SYSTEM
Public Safety Manager Mendez and Riverside County Sheriff’s Department Lieutenant Martinez, serving as La Quinta’s Chief of Police, presented the staff report, which is on file in the Clerk’s Office.

Council discussed length of time the Flock Group holds the data; need to amend the City’s Public Safety Camera System policy; liability and administration of the system; annual data review of system; decision-makers and oversight regarding the Sheriff’s Department’s use of system in each case; application of proposed Assembly Bill 1463 if passed; accountability in place for use of system; and log-in records required retention is two (2) years.

City Attorney Ihrke provided the following clarification regarding the City’s Public Safety Camera System (PSCS) as it relates to the implementation and compliance of the ALPR cameras and technology:

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CITY COUNCIL MINUTES Page 9 of 10 APRIL 4, 2023
This item is proposed in a manner that complies with and follows the requirements of Senate Bill 34 (Stats. 2015, Ch. 532), La Quinta Municipal Code section 11.100.020, and the City’s Public Safety Camera System Policies and Procedures relating to the addition and integration of new technology, such as the ALPR. As noted during the staff report presentation, a 4/5 majority vote of the Council is required. If the Council were to approve the proposed agreement for services, the Council may want to direct Staff and the City Attorney to draft an Appendix, which would be attached to the City’s PSCS Policies and Procedures, memorializing the following:
(1) The Council approved the integration of ALPR technology pursuant to the City’s PSCS Policies and Procedures;
(2) The implementation of the ALPR technology will be pursuant to an agreement with Flock Group Inc. and administered by the Riverside County Sheriff’s Department, as the City’s contracted provider of public safety services; (3) The ALPR system is independent of the City’s PSCS and, as noted above, will be administered by the Riverside County Sheriff’s Department, and therefore will be subject to the County’s specific ALPR Policy (County Sheriff’s Department Policy No. 412).

MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 8:40 P.M.

MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 8:40 P.M.

MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarrey to approve Agreement for Contract Services with Flock Group, Inc., as drafted, to install an automatic license plate reader system; authorize Riverside County Sheriff’s Department as the administrator and authorized user of the system; authorize the City Attorney to prepare an Appendix to the City’s Public Safety Camera System Policies and Procedures as noted above; authorize the City Manager to approve minor revisions to the agreement that do not alter the intent of the agreement; and authorize the City Manager to execute the agreement as recommended. Motion passed unanimously.

DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Mayor Evans reported on her attendance at the Senior Inspiration Awards; United Way 50th Anniversary; Fine Food Bank promotion; Mr. Grgich’s 100th birthday celebration; and proposed that the City join other local groups in a challenge to make La Quinta the first city of the nation with 100% literacy (adults and children).

Mayor Pro Tem Sanchez reported on his attendance at the OneFuture scholarship and mentors’ recognition; and the water academy course.

Councilmember McGarrey reported on her attendance at the IID facility tour.

Councilmember Peña reported on his attendance to support the City bowling team. 15 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 10 of 10 APRIL 4, 2023
Councilmember Fitzpatrick reported on her attendance at the “Fly Over La Quinta: A Kite Experience” event, held on April 1, 2023, at SilverRock Park.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2023, Mayor Evans reported on her participation in the following organizations’ meetings:
 GREATER PALM SPRINGS CONVENTION AND VISITORS’ BUREAU
 COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE La Quinta’s representative for 2023, Councilmember Fitzpatrick reported on her participation in the following organizations’ meetings:
 CVAG TRANSPORTATION COMMITTEE
 RIVERSIDE COUNTY TRANSPORTATION COMMISSION
La Quinta’s representative for 2023, Councilmember McGarrey reported on her participation in the following organization’s meeting:
 GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE

COMMITTEE
La Quinta’s representative for 2023, Councilmember Peña reported on his participation in the following organization’s meeting:
 SUNLINE TRANSIT AGENCY
La Quinta’s representative for 2023, Mayor Pro Tem Sanchez reported on his participation in the following organization’s meeting:
 RIVERSIDE LOCAL AGENCY FORMATION COMMISSION

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adjourn at 9:04 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL MINUTES Page 1 of 8 APRIL 18, 2023

CITY COUNCIL

MINUTES
TUESDAY, APRIL 18, 2023

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Sanchez, Mayor Evans ABSENT: Councilmember Peña
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to excuse Councilmember Peña’s absence from tonight’s meeting. Motion passed: ayes 4, noes 0, abstain 0, absent 1 (Peña).

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
City Manager McMillen requested to pull Consent Calendar Item No. 6 related to Measure A Half Cent Sales Tax Five-Year Capital Improvement Plan and Consent Calendar Item No. 7 related to City’s Project List for Senate Bill 1, Road Repair and Accountability Act 2017 Funding, and move the items for consideration under Business Session Item Nos. 2 and 3, respectively. Council concurred.

Mayor Evans said if Councilmember Peña attends tonight’s meeting, he will recuse himself from discussion and vote on Business Session Item No. 1 due to a potential conflict of interest stemming from the proximity of his real property to the Fritz Burns pool for which management and operations services were under consideration.

CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR REAL PROPERTY LOCATED ON AVENIDA NAVARRO (APNs: 773-078-006 AND 773-078-007
CITY NEGOTIATOR: JON McMILLEN, CITY MANAGER
PROPERTY OWNER: NEWMAN ENTERPRISES, LLC
NEGOTIATING PARTY: NEWMAN ENTERPRISES, LLC
UNDER NEGOTIATION: PRICE AND TERM OF PAYMENT AND/OR

DISPOSITION OF THE PROPERTY IDENTIFIED

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) CONSENT CALENDAR ITEM NO. 217 CLICK HERE to Return to Agenda CITY COUNCIL MINUTES Page 2 of 8 APRIL 18, 2023
OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:33 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:03 P.M. WITH COUNCILMEMBERS FITZPATRICK, McGARREY, AND SANCHEZ PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported the following pursuant to Government Code section 54950 et seq. (Brown Act):
 CLOSED SESSION ITEM NO. 1 – Council concluded consideration of this item, and there were no actions taken that require reporting pursuant to Government Code Section 54957.1 (Brown Act); and
 CLOSED SESSION ITEM NO. 2 – Council will reconvene to Closed Session after the Open Session portion of tonight’s meeting to consider this item.

PLEDGE OF ALLEGIANCE
Councilmember McGarrey led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Mayor Evans said anyone who wishes to provide public comments can complete a pink Request to Speak Form and turn it to the City Clerk; and explained matters not on the agenda cannot be considered by Council in accordance with state law.

City Attorney Ihrke provided a summary of the City’s Rules of Procedure for Council Meetings and Related Functions and Activities adopted via Resolution No. 2022-027, particularly Section 4, which addresses Rules, Decorum, and Order during public meetings, and reminded the public that slanderous remarks and boisterous behavior are not appropriate and will not be tolerated.

PUBLIC SPEAKER: Philip Bettencourt, La Quinta – said the Riverside County Local Agency Formation Commission (LAFCO) completed the Alternative Governance and Electricity Services Study conducted to provide an analysis of options for future governance of the Imperial Irrigation District’s (IID) electricity services within its current service delivery area, including Riverside County, and to include proportional representation from Riverside County; currently the public comment period for this study is open; and he looks forward to his service on the IID Coachella Valley Energy Commission, as the appointed At Large Member representative, which next meeting is scheduled for later in the week.
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PUBLIC SPEAKER: Jeff Fishbein, Chair of the La Quinta Chamber of Commerce, Coldwell Banker realtor, and La Quinta resident – provided an update on Chamber events including Chamber 101 meetings; ribbon cuttings; the executive staff search; new members; and the upcoming City staff meeting with the Chamber Chairman.

PUBLIC SPEAKER: Richard Gray, La Quinta – recommended that all new apartment projects install solar panels for electric production to relieve the strain on the current grid; suggested that a fund be established with contributions from developers, for future water development; recommended the City mandate that all apartment projects be required to run natural gas lines to the site as an alternative energy source; complimented staff on the indexing by item of the Council meeting videos on the website; asked for the website to include the status of major projects; and stated that a 1% decrease in the sales tax would attract more commerce to La Quinta.

City Manager McMillen explained that the City’s Building Code currently does require solar panel installation on new projects, and Mayor Evan explained that contrary to the current Bill working its way through the State Legislature, the City does not support the push for 100% electric energy for future developments, but supports providing energy alternatives and variety to developers.

PUBLIC SPEAKER: Lynne Daniels, owner of Dupont Estate, La Quinta – spoke about her Highland Palms neighborhood; expressed personal safety concerns and escalating problems with neighbors; mentioned her neighbors’ continuous code compliance violations, such as trash cans; and asked if the library in her neighborhood was permitted.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. PRESENTATION ON X-PARK OPERATIONS SINCE THE OPENING IN 2022 BY

EXECUTIVE DIRECTOR MARK LAUE AND OPERATIONS DIRECTOR VICTOR

NELSON WITH ACTION PARK ALLIANCE
Executive Director Laue and Operations Director Nelson with Action Park Alliance provided an update on the La Quinta X-Park operations, programs, and membership.

2. PRESENTATION ON LA QUINTA LIBRARY AND LA QUINTA MUSEUM

PROGRAMS, EXHIBITS, AND ACTIVITIES BY LA QUINTA LIBRARY BRANCH

MANAGER SARA DELACRUZ, LA QUINTA MUSEUM DIRECTOR SHARLA

FOX, AND MAKERSPACE SUPERVISOR MICHELE MCNEILLY
La Quinta Library Branch Manager Delacruz provided an overview of activities, programs, special events, field trips, birthday celebrations, storytime, etc. held at the library; and local businesses donations and support for the library.

La Quinta Museum Director Fox provided an overview of permanent and traveling exhibits, programs, events, and group activities available at the museum. 19 CLICK HERE to Return to Agenda
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Makerspace Supervisor McNeilly provided an overview of 3-D printing classes, sewing classes, camps, programs, workshops, Cricut Maker classes, vacuum forming, and membership offered at the Makerspace station, located at the La Quinta library.

Council directed staff to explore subsidies or scholarships for Makerspace memberships for local families.

CONSENT CALENDAR

1. APPROVE COUNCIL MEETING MINUTES OF MARCH 21, 2023

2. EXCUSE ABSENCE OF COMMISSIONER ANDERSON FROM THE MAY 10, 2023, QUARTERLY FINANCIAL ADVISORY COMMISSION MEETING

3. ACCEPT BLACKHAWK WAY SCHOOL CROSSING PROJECT NO. 2022-22,

LOCATED ON BLACKHAWK WAY BETWEEN ADAMS STREET AND DUNE

PALMS ROAD

4. AUTHORIZE SUBMISSION OF GRANT APPLICATION FOR THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION SB 821 BICYCLE AND

PEDESTRIAN FACILITIES PROGRAM

5. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE TRI-STATE MATERIALS TO PURCHASE UP TO $125,000 OF MATERIALS FOR FISCAL YEAR 2022/23

6. Pulled from Consent Calendar by Staff and moved for consideration under Business Session No. 2 >>> APPROVE FISCAL YEAR 2023/24 THROUGH 2027/28 MEASURE A HALF CENT SALES TAX FIVE-YEAR CAPITAL

IMPROVEMENT PLAN

7. Pulled from Consent Calendar by Staff and moved for consideration under Business Session No. 3 >>> ADOPT RESOLUTION TO APPROVE THE CITY’S PROJECT LIST FOR FISCAL YEAR 2023/24 FOR SENATE BILL 1 - ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2023-009]

8. ADOPT RESOLUTION TO APPROVE REVISIONS TO THE CITY’S
PURCHASING AND CONTRACTING POLICY [RESOLUTION NO. 2023-008]

9. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED FEBRUARY 28, 2023

10. APPROVE DEMAND REGISTERS DATED MARCH 31 AND APRIL 7, 2023 20 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 5 of 8 APRIL 18, 2023
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve the Consent Calendar Item Nos. 1 – 5 and 8 – 10, with Item No. 8 adopting Resolution No. 2023-008. Motion passed: ayes 4, noes 0, abstain 0, absent 1 (Peña).

BUSINESS SESSION

1. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES

WITH DESERT RECREATION DISTRICT (DRD) TO PROVIDE MANAGEMENT

AND OPERATION SERVICES FOR THE FRITZ BURNS POOL TO INCLUDE

ADDITIONAL PROGRAMMING, INCREASE COMPENSATION FOR FISCAL YEARS 2022/23 AND 2023/24, AND TO EXTEND THE TERM THROUGH FISCAL YEAR 2023/24
Management Analyst Calderon and Community Resources Manager Calderon presented the staff report, which is on file in the Clerk’s Office.

Council discussed lifeguard position shortages and certification for the 75 to 80 employees needed for five (5) pools DRD operates; the Ready-Set-Swim program; 22- hour deep water American Red Cross lifeguard training for ages 16+; contacting military recruiters to encourage enlistees to become certified lifeguards; waiver of the $250 lifeguard training course fee provided by DRD as an incentive; collaborating with the YMCA; and lifeguard pay starting at $17 per hour.

PRESENTER: Maureen Archuleta, Community Services Supervisor with DRD in charge of the Fritz Burns pool operations – provided an overview of staffing; programs; swimming lessons; hours of operations; and lifeguard certification through the Red Cross.

MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarrey to approve Amendment No. 2 to Agreement for Contract Services with Desert Recreation District to provide management and operation services for the Fritz Burns pool, to include additional programming, increase compensation for fiscal years 2022/23 and 2023/24, and to extend the term through fiscal year 2023/24; and authorize the City Manager to execute the Amendment as recommended. Motion passed: ayes 4, noes 0, abstain 0, absent 1 (Peña).

2. Pulled from Consent Calendar Item No. 6 by Staff and moved for consideration as Business Session No. 2 >>> APPROVE FISCAL YEAR 2023/24 THROUGH 2027/28 MEASURE A HALF CENT SALES TAX FIVE-YEAR CAPITAL

IMPROVEMENT PLAN
Public Works Director/City Engineer McKinney and Management Analyst Mignogna presented the staff report, which is on file in the Clerk’s Office.

Council discussed pavement rehab on Madison Street from Avenue 50 to Lake Cahuilla; pothole at Washington Street and Lake La Quinta; source of Riverside County’s Measure 21 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 6 of 8 APRIL 18, 2023
A funds, and spending to date; and appropriation of the County’s Measure A funds to Coachella Valley cities.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to approve the fiscal year 2023-24 through 2027/28 Measure A Half Cent Sales Tax fiveyear Capital Improvement Plan. Motion passed: ayes 4, noes 0, abstain 0, absent 1 (Peña).

3. Pulled from Consent Calendar Item No. 7 by Staff and moved for consideration as Business Session No. 3 >>> ADOPT RESOLUTION TO APPROVE THE CITY’S PROJECT LIST FOR FISCAL YEAR 2023/24 FOR SENATE BILL 1 (SB1) - ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2023-009] Public Works Director/City Engineer McKinney and Management Analyst Mignogna presented the staff report, which is on file in the Clerk’s Office.

Council discussed how each city’s funding is determined; SB1 being an allocation from Gas Tax; future of Gas Tax funding if California’s goal to convert to all electric is realized; proportionate increase if La Quinta annexes its sphere-of-influence territory; grant being sought for the Highway 111 re-pavement project; and useful life of slurry seal applications.

MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarry to adopt Resolution No. 2023-009 to approve the City’s project list for fiscal year 2023/24 to receive estimated funds from Senate Bill 1, Road Repair and Accountability Act of 2017:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 Motion passed: ayes 4, noes 0, abstain 0, absent 1 (Peña).

STUDY SESSION – None
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
City Manager McMillen provided an update on short-term vacation rental (STVR) activity during the first weekend of the 2023 Coachella Valley Music and Art Festival – a total of 11 inquiries/complaints were received and resolved; 9 were inquiries related to whether or not a property was permitted as STVR; 1 complaint was related to over parking; 1 complaint was related to 2 commercial trucks; and there were no noise complaints. 22 CLICK HERE to Return to Agenda
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Councilmember Sanchez reported on his attendance at the Mothers Against Prescription Drug Abuse event; and the Chuckwalla air tour around the proposed monument lands.

Mayor Evans reported on her attendance at the Ophelia luncheon; KESQ interview; the annual Easter Eggstravaganza egg hunt event; a presentation at an Indio club; and her meeting with American Express Golf Tournament representatives.

Councilmember Fitzpatrick reported on her attendance at the PGA West Men’s Discussion Group; and the Ophelia luncheon.

Councilmember McGarrey reported on her attendance at the Chamber of Commerce member orientation.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2023, Mayor Evans reported on her participation in the following organizations’ meetings:
 CVAG COACHELLA VALLEY CONSERVATION COMMISSION
 CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE
 IMPERIAL IRRIGATION DISTRICT – CV ENERGY COMMISSION
 CV UNIFIED SCHOOL DISTRICT BOARD MEETING
La Quinta’s representative for 2023, Councilmember Fitzpatrick reported on her participation in the following organization’s meeting:
 RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
La Quinta’s representative for 2023, Councilmember McGarrey reported on her participation in the following organization’s meeting:
 IID ENERGY CONSUMERS’ ADVISORY COMMITTEE
La Quinta’s representative for 2023, Mayor Pro Tem Sanchez reported on his participation in the following organizations’ meeting:
 LEAGUE OF CALIFORNIA CITIES’ COMMITTEE MEETINGS
Council directed staff to invite a member of the CVAG Coachella Valley Conservation Commission to a Council meeting to present its annual report; and share the IID study with League of California Cities members.

CLOSED SESSION – Continued

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 6:22 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 6:59 P.M. WITH COUNCILMEMBERS FITZPATRICK, McGARREY, AND SANCHEZ PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke said Council concluded consideration of Closed Session Item No. 2 and there were no actions taken that require reporting pursuant to Government Code Section 54957.1 (Brown Act).

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Sanchez/McGarrey to adjourn at 7:00 p.m. Motion passed: ayes 4, noes 0, abstain 0, absent 1 (Peña).

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: May 2, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC. FOR ADDITIONAL $75,000 IN FISCAL YEAR 2022/23 FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 MAINTENANCE SERVICES AND FOR EXTRA

WORK WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER

RECOMMENDATION
Authorize the Public Works Department to utilize PWLC II, Inc. for an additional $75,000 for extra work during fiscal year 2022/23, as a single source for renovation, restoration, and maintenance services within the Landscape and Lighting Assessment District 89-1, and for extra work when they are the qualified and/or lowest bidder.

EXECUTIVE SUMMARY
 Per the purchasing policy, amounts paid to vendors/contractors over $50,000 must be approved by Council.
 On June 7, 2022, Council approved a one-year contract extension with PWLC, Inc. (PWLC) for citywide landscape maintenance services within the Landscape & Lighting Assessment District 89-1 Project No. 2018-30 (L&L District); the contract allows for the contractor to be paid for extra work as maintenance needs arise throughout the L&L District.
 On July 19, 2022, Council authorized the City to utilize PWLC as a single source for landscape renovations and maintenance work within the L&L District for up to $100,000 of additional spending authority in fiscal year (FY) 2022/23.  Staff requests to increase the additional spending authority by $75,000 in FY 2022/23 for extra maintenance services in the L&L District.

FISCAL IMPACT
The $75,000 (total amount $175,000 in FY 2022/23) would be charged in increments, as needed, to the maintenance services account (215-7004-60691) for additional work within the L&L District. Should PWLC be awarded any other bid in 2022/23, the amount would be charged to the appropriate budget account(s).

CONSENT CALENDAR ITEM NO. 3
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BACKGROUND/ANALYSIS
PWLC provides quality work and is contracted with the City for L&L District landscape maintenance services. The contract allows PWLC to provide extra services on request by the City; however, it does not authorize spending authority for extra work beyond the contract price.

PWLC may also submit proposals for other City projects, including Capital Improvement Projects, which are included in FY 2022/23 budget but are not included in their contract.

To ensure consistency of landscape renovations, staff requested spending authority to utilize PWLC for work over the contract price, as a single source, for landscape renovations and maintenance work within the L&L District and/or for proposals submitted for work should they be the qualified and/or lowest bidder. Each project would be subject to the City’s purchasing policy. PWLC is able to perform additional work for plant replacement, tree removal, weed abatement, irrigation installation and/or repair, turf renovation, landscape restoration, and emergency callouts; and comply with prevailing wage requirements.

On July 19, 2022, Council authorized the City to utilize PWLC for up to $100,000 of additional spending authority in FY 2022/23.

Staff anticipates extra landscape refresh and restoration needs within the L&L District in FY 2022/23, and requests authorization to utilize PWLC for an additional amount of $75,000 for this extra work should it be awarded to PWLC.

ALTERNATIVES
Staff could request approval from Council for any future work awarded to PWLC on an asneeded basis. However, this approach will delay completion schedules.

Prepared by: Dianne Hansen, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer 26 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: May 2, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 12 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC. FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT PROJECT NO. 2011-05

RECOMMENDATION
Approve Amendment No. 12 to Professional Services Agreement with Bengal Engineering, Inc., in the amount of $50,000, for the Dune Palms Road Bridge Improvement Project No. 2011-05; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
 The Dune Palms Road Bridge Project (Project) (Attachment 1) is currently in construction to replace the existing low water crossing with an all-weather access bridge on Dune Palms Road at the Coachella Valley Storm Water Channel (CVSWC).
 Amendment No. 12 to the Professional Services Agreement (PSA) with Bengal Engineering, Inc., (Bengal) authorizes additional construction support services on a time and materials basis (Attachment 2).

FISCAL IMPACT
The Project has an approved budget of $29,756,245. This project is funded through a combination of the following sources:

Caltrans-HBP Funding Share: $23,123,203
City of La Quinta Funding Share: $1,168,212
CVAG Funding Share: $5,395,230
CVWD Funding Share: $69,600
Total Cost: $29,756,245
CONSENT CALENDAR ITEM NO. 4
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The following is the project budget:

Phase Project Budget
Engineering/Design $2,050,000
Right of Way $1,570,554
Construction $21,635,760
Const. Engineering $2,764,651
Utility Agreement (IID) $65,750
Contingency $1,669,530
Total Costs: $29,756,245
Sufficient funds are available for this amendment; the design budget is $1,549,243:

Base Contract Amount: $1,176,781.00
Amendment No. 1: ($2,233.00)
Amendment No. 2: $7,800.00
Amendment No. 3: $31,678.00
Amendment No. 4: $16,100.00
Amendment No. 5: $19,900.00
Amendment No. 6: $9,583.00
Amendment No. 7: $ 96,449.00
Amendment No. 8: $89,875.00
Amendment No. 9: $53,310.00
Amendment No. 10: $0.00
Amendment No. 11: $0.00
Amendment No. 12: $50,000.00
Contract Total: $ 1,549,243.00

BACKGROUND/ANALYSIS
In June 2014, Council approved a PSA with Bengal to provide professional engineering and environmental services for an all-weather bridge. The project is currently in the construction phase.

Proposed Amendment No. 12, if approved, will allow Bengal to continue to provide construction support through the two-year construction phase. 28 CLICK HERE to Return to Agenda
The original fee was an estimate at the time of design. The additional amount is required as a result of additional involvement by the Designer to address last minute comments and concerns from the Coachella Valley Water District and design changes required to address material shortages as a result of supply chain disruption.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Project Vicinity Map

2. Bengal Engineering Inc. Amendment No. 12
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Dune Palms Bridge

PROJECT LOCATION
HIGHWAY 111
Vicinity Map
AVENUE 48
ATTACHMENT 1
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AMENDMENT NO. 12 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING. INC.

This Amendment No. 12 to Professional Services Agreement with Bengal Engineering ("Amendment No. 12") is made and entered into as of the 2nd day of May 2023 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Bengal Engineering, Inc., a California corporation ("Consultant").

RECITALS
WHEREAS, on or about July 1, 2014, the City and Consultant entered into a Professional Services Agreement to provide those services related to the Dune Palms Road Low Water Crossing Replacement at the Coachella Valley Storm Water Channel, Project No. 2011-05. The term of the Agreement expires on June 30, 2023; and WHEREAS, Amendment 1, executed on or about March 24, 2015, previously amended Scope of Services, and Contract Sum to include additional Utility Pothole, Data Collection, and Noise Modeling work and to remove Section 7 Consultation Work Objective, resulting in a net contract sum decrease in the amount of ($2,233.00); and WHEREAS, Amendment 2, executed on or about December 1, 2015, previously amended Scope of Services and Contract Sum to include additional Cultural and Architectural Survey, resulting in a net contract sum increase in the amount of $7,800.00; and
WHEREAS, Amendment 3, executed on or about July 7, 2016, previously amended Scope of Services and Contract Sum to revise the Traffic Technical Memorandum and Noise Study and to prepare and process an Air Quality Report, resulting in a net contract sum increase in the amount of $31,678.00; and WHEREAS, Amendment 4, executed on or about July 13, 2016, previously amended Scope of Services and Contract Sum to include the development of Three Conceptual Grade Control Structure Alternatives, resulting in a net contract sum increase in the amount of $16,100.00; and
WHEREAS, Amendment 5 executed on or about June 13, 2016, previously amended Scope of Services and Contract Sum to include additional Hydrology and Hydraulic Study to address concerns expressed by the Coachella Valley Water District, resulting in a net contract sum increase in the amount of $19,900.00; and WHEREAS, Amendment 6, executed on or about October 27, 2016, previously amended Scope of Services and Contract Sum to include an Extended Archeological Phase I Work Plan (XPl) as directed by Caltrans Environmental, resulting in a net contract sum increase in the amount of $9,583.00; and
ATTACHMENT 2
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WHEREAS, Amendment 7, executed on or about April 20, 2017, previously amended Scope of Services and Contract Sum to include the Field Work for the Extended Archeological Phase I Work Plan required by Caltrans, resulting in a net contract sum increase in the amount of $96,449.00; and
WHEREAS, Amendment 8, executed on or about October 16, 2018 previously amended Scope of Services, Contract Sum, and Agreement Term to include additional engineering services related to Coachella Valley Water District Equilibrium Slope and Scour Determination, Environmental Permitting, Right of Way Acquisition, and preparation of Water, Sewer and Landscape Plans; and
WHEREAS, Amendment 9, executed on or about April 28, 2020, amended the Scope of Services to include additional engineering services related to design accommodations for connector trails and artistic CV Link Project components, design of CVWD access accommodations and additional project management, resulting in a net contract sum increase in the amount of $53,310.00; and WHEREAS, Amendment 10, executed on or about June 28, 2021, amended Section 3.4 Term of the Agreement to extend the contract term through June 30, 2023 ("Extended Term"); and
WHEREAS, Amendment 11, executed on or about June 14, 2022, amended the Scope of Services to include Constructability Review in Phase III and shift $8,000 in funding from Phase I and II to Phase III Constructability; and WHEREAS, the City and Contracting Party mutually agree to execute Amendment 12 to amend the Contract Sum to replenish the Construction Support Services task, resulting in a net contract sum increase in the amount of $50,000 as identified in Exhibit B, attached hereto and made a part hereof and amend section 3.4 Term of the Agreement to extend the contract term through December 31, 2024 ("Extended Term").

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows:

Section 2.1 - Contract Sum is amended to read as follows:

For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount up to but shall not exceed One Million Five Hundred Forty-Nine Thousand Two Hundred and Forty Three Dollars ($1,549,243) (the "Contract Sum") for the life of the Agreement encompassing initial terms and Amendments 1 through 12, except as provided in Section 1.6. Construction Support shall be paid on a time and materials basis as requested by City Staff. 32 CLICK HERE to Return to Agenda
Exhibit B -Budget is amended as attached in "Exhibit B", attached hereto and made apart hereof.

Section 3.4 Term is amended to read as follows:

Unless earlier terminated in accordance with the provisions in Article 8.0 of the Agreement, the term of this Agreement shall commence on July 1, 2014 and terminate on July 31, 2018 (“Initial Term”); the term of this agreement was extended via Amendment No. 8 until July 31, 2021 (“Extended Term”); and via Amendment No. 10 until June 30, 2023 (“Extended Term”) notwithstanding any provisions to the contrary in effect prior to the date of this Agreement No. 12, the Extended Term of this agreement shall remain in full force and effect until December 31, 2024 (“Extended Term”).

In all other respects, the Original Agreement shall remain in effect. 33 CLICK HERE to Return to Agenda
IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 12 to the Professional Services Agreement on the respective dates set forth below.

CITY OF LA QUINTA a California CONSULTANT:

Municipal corporation Bengal Engineering, Inc.
______
Jon McMillen, City Manager Scott Onishuk, P.E.

Principal in Charge
Dated: _____________________ Dated: _____________________ ATTEST:

Monika Radeva, City
Clerk City of La Quinta,
California
APPROVED AS TO FORM:

William H. Ihrke, City
Attorney City of La
Quinta, California
34 CLICK HERE to Return to Agenda
Exhibit A
Scope of Services
Consultant will provide additional construction support on a time and materials basis as requested by City Staff and as specified in the original scope of work. 35 CLICK HERE to Return to Agenda
Exhibit B
Budget
The following represents the contract total of One Million, Five Hundred FortyNine Thousand, Two Hundred Forty-Three Dollars ($1,549,243.00) after the consideration of Amendments 1 through 12.

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 5 TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC. FOR THE HIGHWAY 111 CORRIDOR PROJECT NO. 2019-05

RECOMMENDATION
Approve Amendment No. 5 to the Agreement for Contract Services with GHD, Inc. to include botanist surveys as part of the environmental analysis for the Highway 111 Corridor, Project No. 2019-05, in the amount of $15,142; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
 The Highway 111 Corridor Project seeks to address connectivity, pedestrian and bicycle-friendliness, transit, green infrastructure, economic development, and the retrofitting of the existing suburban fabric.
 In September 2020, the City entered into an Agreement for Contract Services (Agreement) with GHD, Inc. (GHD) for planning and engineering services to continue efforts to implement the Highway 111 Corridor Plan (Corridor Plan) including exploring form-based code zoning and roadway design; several amendments have been executed to amend the scope of work for the Corridor Plan.  Amendment No. 5 will revise the scope of services to include two botanical surveys as part of the current California Environmental Quality Act (CEQA) documentation task underway.

FISCAL IMPACT
The Capital Improvement Program (CIP) allocated $1 million in fiscal year (FY) 2019/20, $250,000 in FY 2020/21, $1 million in FY 2021/22, and $1 million in FY 2022/23, for a total current budget of $3,250,000 for projects to be implemented along Highway 111.

There is sufficient funding in the project budget (401-0000-60185 201905-D) for this Amendment. The following is the proposed contract sum:

CONSENT CALENDAR ITEM NO. 537 CLICK HERE to Return to Agenda Section 2.1
Contract Sum
Section 2.3
Additional Compensation
5% or less
Agreement $ 885,228
Amendment 1 $ 11,760
Amendment 2* $0
Memorandum $0 $4,272
Amendment 3 $ 545,523
Amendment 4* $0
Amendment 5 $15,142
TOTAL $1,457,653 $4,272
GRAND TOTAL: $1,461,925
*Costs were shifted between tasks; none were added.

As of April 1, 2023, $563,775 has been expended.

BACKGROUND/ANALYSIS
The Corridor Plan was developed in 2019 to address connectivity, pedestrian and bicyclefriendliness, transit, green infrastructure, economic development, and the retrofitting of the existing suburban fabric. Recommendations for implementation of the Corridor Plan detail a strategy for improvements, recognizing the dual functions of moving vehicles and creating a safe, walkable environment and opportunities for future development that will lead to increased economic competitiveness, neighborhood livability, and sustainability in La Quinta.

Since the Corridor Plan was developed, further planning and implementation efforts have been in progress under the current contract with GHD. Several study sessions have been held with the Council and Planning Commission discussing zoning for the Corridor. In December 2021, Council authorized the revised scope of work to prepare an overall Specific Plan (SP) for the entire Corridor. This approach affords a wholistic plan to create a more cohesive Corridor as is advised in the Corridor Plan.

In September 2020, the City entered into an Agreement with GHD for planning and engineering services to continue efforts to implement the Corridor Plan including exploring form-based code zoning and roadway design.

In March 2021, the City and GHD executed Amendment No. 1 to obtain and analyze Street Light Data to assist with roadway design services.

In April 2021, the City and GHD executed Amendment No. 2 to amend the “Time and Materials” cost allocation, by Task, of Compensation for Services. Additionally, the scope of services was amended via a memorandum to include additional property owners and developers meeting services.
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In May 2021 additional property owners and developers meeting services related to the Corridor Plan were included in accordance with Section 2.3 of the Agreement.

In December 2021, the City and GHD executed Amendment No. 3 which initiated Phase 4 with the revised scope including preparation of a Specific Plan for the entire Corridor.

In July 2022, the City and GHD executed Amendment No. 4 which revised the scope of services to include additional economic development strategy and market research tasks, and CEQA documentation for the City owned 15-acre mixed-use project site that will be part of the Highway 111 Corridor demonstration site.

Proposed Amendment No. 5 will allow for two separate botanical surveys as a follow-up to the initial Biological Resources Report prepared by GHD. These surveys are required to complete the required CEQA documentation mentioned above.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. GHD Draft Amendment No. 5 to Agreement
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AMENDMENT NO. 5
TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC.

This Amendment No. 5 (“Amendment 5”) to Agreement for Contract Services ("Agreement”) is made and entered into as of the 2nd day of May 2023, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and GHD, INC., a corporation (“Contracting Party”).

RECITALS
WHEREAS, on or about September 16, 2020, the City and Contracting Party entered into an Agreement to provide those services related to Highway 111 Corridor Form Based Code Planning and Engineering Services, Project No. 2019-05, for a total not to exceed amount of $885,228. The term of the Agreement will expire on June 30, 2023 (“Initial Term”); and
WHEREAS, on or about March 22, 2021, the City and Contracting Party executed Amendment No. 1 and mutually agreed to amend the following sections of the Agreement:
 Section 1.1 Scope of Services – to obtain and analyze Street Light Data;  Section 2.1 Contract Sum – increasing the contract amount by $11,760, resulting in a new total not to exceed amount of $896,988;
WHEREAS, on or about April 22, 2021, the City and Contracting Party executed Amendment No. 2 and mutually agreed to amend Section 2.1 Contract Sum “Time and Materials” assignment and cost allocation, by Task, of Compensation for Services only, without increasing the not to exceed amount of $896,988; and WHEREAS, on or about May 21, 2021, the City and Contracting Party mutually agreed to exercise Section 2.3 Compensation for Additional Services of the Agreement and include additional property owners and developers meeting services related to the Highway 111 Corridor project for an additional $4,272 in compensation in fiscal year 2020/21, amounting to 5% or less of the Contract Sum; and WHEREAS, on or about December 22, 2021, the City and Contracting Party executed Amendment No. 3 and mutually agreed to amend the following sections of the Agreement:
 Section 1.1 Scope of Services – removed Task 3.4, adjust the number of hours in Tas 0.4 and update Task 4, including 4.0 through 4.8, as outlined in detail in Exhibit A of Amendment No. 3;
 Section 2.1 Contract Sum – increase compensation by $545,523 for the additional Scope of Services listed above, for a revised total not to exceed amount of $1,442,511, as outlined in detail in Exhibit B of Amendment No. 3; ATTACHMENT 141 CLICK HERE to Return to Agenda
 Section 3.2 Schedule of Performance – amended as outlined in detail in the project schedule of Exhibit C of Amendment No. 3; and
WHEREAS, on or about July 18, 2022, the City and Contracting Party executed Amendment No. 4 and mutually agreed to amend the following sections of the Agreement:
 Section 1.1 Scope of Services – to include additional services as outlined in detail in Exhibit A of Amendment No. 4
 Section 2.1 Contract Sum – there is no increase in compensation for the additional services under Amendment No. 4 due to available hours within the existing scope of work, thus the total not to exceed amount remained at $1,442,511, as outlined in detail in Exhibit B of Amendment No. 4; and WHEREAS, the City and Contracting Party mutually agree to amend Section 1.1 – Scope of Services of the Agreement, to add Task 6, Botanist Surveys, as outlined in detail in enclosed Exhibit A to Amendment No. 5, incorporated herewith by this reference; and
WHEREAS, Section 2.1 Contract Sum of the Agreement shall be amended as detailed in Exhibit B of Amendment No. 5, incorporated herewith by this reference, to include compensation for the additional Scope of Services in the amount of $15,142,for a revised total not to exceed amount of $1,457,653, for the Term of the Agreement, encompassing any Initial and Extended Terms; and WHEREAS, the City and Contracting Party mutually agree to amend section 3.4 Term of the Agreement to extend the contract term through June 30, 2024 “Extended Term”.

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

1. Section 1.1 Scope of Service is amended to add Task 6, Botanist Surveys as identified in the attached “Exhibit A”, incorporated herewith by this reference.

2. Section 2.1 Schedule of Compensation is amended as outlined in the attached "Exhibit B," incorporated herewith by this reference, for an additional $15,142, and for a total not to exceed amount of $1,457,653 for the Term of the Agreement, encompassing any Initial and Extended Terms. 42 CLICK HERE to Return to Agenda

3. Section 3.4 Term is amended to read:

Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, the Agreement Term shall be extended from July 1, 2023 through June 30, 2024 (“Extended Term”). The Agreement may be extended for one (1) additional one (1) year term upon mutual agreement by both parties.

In all other respects, the original Agreement shall remain in effect.

IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 5 to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA GHD, Inc.
a California municipal corporation Corporation
____ _______________________
JON McMILLEN, City Manager Todd Tregenza
City of La Quinta, California Senior Project Manager
Dated: ___________________ Dated: ______________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California

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Exhibit A
Scope of Services
Section 1.1 is amended to add Task 6, Botanist Surveys, in the attached “Exhibit A”, incorporated herewith by this reference.

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Exhibit B
Schedule of Compensation
Pursuant to Section 2.3 of the Agreement the Contracting Party shall receive additional compensation in the amount of Fifteen Thousand One Hundred and Forty-Two dollars ($15,142.00) for the Additional Services provided herein Amendment No. 5.

With the exception of compensation for Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement, for any Initial and Extended Terms, is One Million Four Hundred FiftySeven Thousand Six Hundred Fifty-Three Dollars ($1,457,653) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in conformance with Section 2.4 of the Agreement.

CONTRACT SUM
Section 2.1
Contract Sum
Section 2.3
Additional Compensation
5% or less
Agreement $ 885,228
Amendment 1 $ 11,760
Amendment 2 $0
Memorandum $0 $4,272
Amendment 3 $ 545,523
Amendment 4 0
Amendment 5 $15,142
TOTAL: $1,457,653 $4,272
GRAND TOTAL: $1,461,925
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City of La Quinta
CITY COUNCIL MEETING: May 2, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE CITY OF INDIO FOR DESIGN AND CONSTRUCTION OF: 1) AVENUE 50 WIDENING IMPROVEMENTS PROJECT NO. 2022-05, 2) JEFFERSON STREET AND HIGHWAY 111 INTERSECTION IMPROVEMENTS PROJECT 2022-07, AND 3) JEFFERSON STREET SLURRY IMPROVEMENTS PROJECT 2021-17; AND APPROPRIATE FUNDING FOR JEFFERSON STREET AND HIGHWAY 111

INTERSECTION IMPROVEMENTS AND JEFFERSON STREET SLURRY

IMPROVEMENTS

RECOMMENDATION
A. Appropriate funding in the amount of $131,000 for the Jefferson Street Slurry Improvements Project No. 2021-17; and $54,432 for the Jefferson Street and Highway 111 Intersection Improvements Project No. 2022-07.

B. Approve Amendment No. 1 to the Cooperative Agreement with the City of Indio for the design and construction of:

1. Avenue 50 widening improvements (Jefferson Street to Madison Street) Project No. 2022-05;

2. Jefferson Street and Highway 111 Intersection Improvements Project No. 2022-07; and

3. Jefferson Street Slurry Improvements Project 2021-17.

C. Authorize the City Manager to execute Amendment No. 1 to the Cooperative Agreement.

EXECUTIVE SUMMARY
 Council approved a Cooperative Agreement with the City of Indio for three separate projects with shared jurisdictional boundaries on May 3, 2022:
o Avenue 50 widening improvements between Jefferson Street and Madison Street;
o Jefferson Street and Highway 111 intersection improvements; o Jefferson Street Slurry Improvements between Avenue 50 and the northern City limits near Dunbar Drive.

CONSENT CALENDAR ITEM NO. 647 CLICK HERE to Return to Agenda  La Quinta will pay 50% of the local agency cost for the design phases of the projects and actual jurisdictional cost for the right of way and construction phases of the projects.
 Amendment No. 1 proposes to adjust the funding for the design and construction phases of all three projects to reflect actual costs.

FISCAL IMPACT
Staff requests $131,000 of General Fund monies be appropriated for the Jefferson Street Slurry Improvements and $54,432 for Jefferson Street and Highway 111 intersection improvements based upon final construction costs.

Avenue 50 widening improvements Project No. 2022-05 is included in the Capital Improvement Program (CIP) with the following budgets: fiscal year (FY) 2022/23 – $100,000 for Design; and proposed FY 2023/24 – $471,613 for Construction.

Jefferson Street and Highway 111 intersection improvements Project No. 2022-07 was included in FY 2022/23 CIP with a $487,000 budget appropriation.

BACKGROUND/ANALYSIS
The Cities of Indio and La Quinta have partnered on three shared jurisdictional projects:
 Avenue 50 widening improvements between Jefferson Street and Madison Street;  Jefferson Street and Highway 111 intersection pavement and grading/drivability improvements; and
 Jefferson Street rubberized E asphalt slurry improvements between Avenue 50 and the northern City limits near Dunbar Drive.

On May 3, 2022, Council approved a Cooperative Agreement with the City of Indio for the three shared jurisdictional projects. Amendment No. 1 to the agreement recommends to amend the proposed construction and design funding to reflect actual project costs.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Amendment No. 1 to Cooperative Agreement 48 CLICK HERE to Return to Agenda
1ST AMENDMENT TO

AGREEMENT

BY AND BETWEEN

THE CITY OF INDIO

A CALIFORNIA MUNICIPAL CORPORATION
AND

CITY OF LA QUINTA

A CALIFORNIA MUNICIPAL CORPORATION
DATED: TBD

Form Approved 2/17/2023
1ST AMENDMENT TO AGREEMENT
ATTACHMENT 149 CLICK HERE to Return to Agenda
This Amendment to the Cooperative Agreement for Avenue 50 Improvements; Jefferson Street and Highway 111 Intersection Pavement Rehabilitation Project; and Jefferson Street Pavement Improvements within the Shared Jurisdictional Boundary is made and entered into as of this day of , 2023, by and between the City of Indio (“Indio”), a California municipal corporation and the City of La Quinta, a California Municipal Corporation and charter city (“La Quinta”). Indio and La Quinta are sometimes hereinafter referred to as “Contracting Party” or “Party” and hereinafter collectively referred to as the “Contracting Parties” or “Parties.”

RECITALS
A. Indio and La Quinta entered into an agreement entitled “Cooperative Agreement for Avenue 50 Improvements; Jefferson Street and Highway 111 Intersection Pavement Rehabilitation Project; and Jefferson Street Pavement Improvements within the Shared Jurisdictional Boundary” dated December 6, 2022 (“Agreement”) for the purpose of defining the roles, responsibilities, and cost sharing between the Parties for the proposed improvements along Avenue 50 and Jefferson Street.

B. Pursuant to Section 8.6 of the Agreement, the Parties desire to amend the Agreement to revise the Scope of Agreement, and increase the Contract Sums.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this Amendment which modifies and amends the Agreement as follows:

1. AMENDMENT. The Agreement is hereby modified and amended as follows:

1.1 [SCOPE FOR PROJECT B]. Section 1.2 of the Agreement is hereby amended as follows:

Contracting Parties hereby agree to construct the improvements at the intersection of Jefferson Street and Highway 111. Indio will be responsible to complete or cause to complete the final design, construction, and construction management services.

1.2 [CONTRACT SUMS]. Section 2.1 of the Agreement is hereby amended as follows:

Contracting Parties hereby agree to increase the “Scope A Project Cost” to three hundred thousand dollars ($300,000.00), as described in more detail in “Exhibit B-Revised”.

Contracting Parties hereby agree to increase the “Scope B Project Cost” to one million, eighty-two thousand, eight hundred sixty-four dollars ($1,082,864.00), as described in more detail in “Exhibit B-Revised”.
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Contracting Parties hereby agree to increase the “Scope C Project Cost” to seven hundred twenty-five thousand dollars ($725,000.00), as described in more detail in “Exhibit BRevised”.

2. REMAINDER UNCHANGED. Except as specifically modified and amended in this Amendment, the Agreement remains in full force and effect and binding upon the Parties.

3. INTEGRATION. This Amendment consists of pages 1 through [Insert Total Number of Pages], inclusive, which constitute the entire understanding and agreement of the Parties and supersedes all negotiations or previous agreements, including written or verbal communications between the Parties with respect to all or any part of the transaction discussed in this Amendment.

4. SEVERABILITY. If any portion of this Amendment is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

5. EFFECTIVE DATE. This Amendment shall not become effective until the date it has been executed by the appropriate authorities of Indio and La Quinta.

6. APPLICABLE LAW. The laws of the State of California shall govern the interpretation and enforcement of this Amendment.

7. REFERENCES. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Amendment. [SIGNATURE PAGE FOLLOWS]

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IN WITNESS WHEREOF, the Parties hereto have executed this Amendment to the Agreement on the date and year first written above.

CITY OF INDIO,
a California municipal corporation

BRYAN H. MONTGOMERY, City Manager
Dated:

ATTEST:

CYNTHIA HERNANDEZ, CMC, City Clerk
Indio, California
APPROVED AS TO FORM:

Steven Graham, City Attorney
City of Indio, California

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IN WITNESS WHEREOF, the Contracting Parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California municipal corporation
RECOMMENDED FOR APPROVAL:
_____________________ Dated: ________
Jon McMillen, City Manager
ATTEST:
___________________________________
Monika Radeva, City Clerk
City of La Quinta , California
APPROVED AS TO FORM:
___________________________________
William H. Ihrke, City Attorney
City of La Quinta , California
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Exhibit B - Revised
Anticipated Project A Cost Estimate
Avenue 50 from Jefferson Street and Madison Street Project Item
CVAG Share City of Indio Share City La Quinta Share Total 75% 50% 50%
City Project Management $14,210.25 $2,368.38 $2,368.38 $18,947.00 Designer Project Management $21,350.25 $3,558.38 $3,558.38 $28,467.00 Survey $42,063.75 $7,010.63 $7,010.63 $56,085.00 Utility Research/Coordination $19,371.00 $3,228.50 $3,228.50 $25,828.00 Geotechnical Analysis $23,503.50 $3,917.25 $3,917.25 $31,338.00 Hydraulic Analysis $11,290.50 $1,881.75 $1,881.75 $15,054.00 CEQA Determination $37,827.75 $6,304.63 $6,304.63 $50,437.00 Preliminary Plans and Cost Estimate (30%) $55,383.00 $9,230.50 $9,230.50 $73,844.00 Total $225,000.00 $37,500.00 $37,500.00 $300,000.00 54 CLICK HERE to Return to Agenda
Exhibit B - Revised
Project B Cost Estimate
Jefferson Street and Highway 111 Intersection Pavement Rehabilitation Project Item
Preliminary Engineering
City of Indio Share
50%
City La Quinta Share
50%
Total
City Project Management $5,000.00 $5,000.00 $10,000 Field Survey $3,972.00 $3,972.00 $7,944 Geotechnical Investigation & Pavement Rehabilitation Recommendations $5,935.00 $5,935.00 $11,870 Preliminary Drainage Investigation $2,821.00 $2,821.00 $5,642 Preliminary Design $9,357.00 $9,357.00 $18,714 Preliminary Cost Estimate $775.00 $775.00 $1,550 Total $27,860.00 $27,860.00 $55,720 55 CLICK HERE to Return to Agenda
Exhibit B - Revised
Project B Cost Estimate – Cont.

Jefferson Street and Highway 111 Intersection Pavement Rehabilitation Project Item
Final Design
City of Indio Share
50%
City La Quinta Share
50% Total
Field Survey $2,139 $2,139 $4,278 Street Improvement Plans $13,304 $13,304 $26,608 Signing and Striping Plans $1,530 $1,530 $3,060 Engineer’s Cost Estimate $599 $599 $1,198 Total $17,572 $17,572 $35,144 Item
Construction
City of Indio Share
50%
City La Quinta Share
50% Total
Contractor $460,000 $460,000 $920,000 Construction Management $36,000 $36,000 $72,000 Total $496,000 $496,000 $992,000 Total $541,432.00 $541,432.00 $1,082,864.00 56 CLICK HERE to Return to Agenda
Exhibit B - Revised
Project C Cost Estimate
Jefferson Street Crack Fill and REAS Slurry
Construction cost estimate for La Quinta’s portion on Jefferson: $725,000  Approx. 785,000 Sq. ft.

Includes:
 REAS slurry
 Crack fill
 Striping
 Small asphalt repairs
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City of La Quinta
CITY COUNCIL MEETING: May 2, 2023

STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO UNIVERSAL CONSTRUCTION

ENGINEERING FOR THE CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08

RECOMMENDATION
Award a contract to Universal Construction Engineering for the Citywide Miscellaneous Americans with Disabilities Act Improvements Project No. 2022-08, located at various locations along Avenida Montezuma; and authorize the City Manager to execute the contract and approve future change orders within the project budget amount.

EXECUTIVE SUMMARY
 This project continues improvement work associated with the Americans with Disabilities Act (ADA) at various City locations. It is funded with Community Development Block Grant (CDBG) funds which must be expended by the end of the 2022/23 fiscal year (FY). This specific project is located at various intersections along Avenida Montezuma (Attachment 1).
 The ADA miscellaneous improvements for the base bid will include reconstructing curb ramps, sidewalks, and driveways to bring them to the current code along Avenida Montezuma. Staff recommends also awarding additive alternates to replace additional curb ramps at Avenida Navarro, Avenida Montezuma, and Springtime Way, and a driveway at the City-owned parking lot on Avenida Navarro.  The City requested that un-expended CDBG funds in the amount of $47,749 be reallocated by the County from the Boys and Girls Club and previous project savings to the Citywide Miscellaneous Americans with Disabilities Act Improvements Project No. 2022-08.
 Universal Construction Engineering of Palm Desert, California, submitted the lowest responsible and responsive bid at $175,183 (Attachment 2).

FISCAL IMPACT
The projected budget is increased from $229,600 to $277,349, of which $97,000 will be allocated from the Citywide Sidewalk Improvements Project (Project No. 2223STI) and an increase from $132,600 to $180,349 from CDBG funds for construction costs as follows:

CONSENT CALENDAR ITEM NO. 7
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CDBG Citywide Sidewalk
Improvements
Project Total
Budget
Professional/Design: $ 0 $ 35,000 $ 35,000
Inspection/Testing/Survey: $ 0 $ 20,000 $ 20,000
Construction: $ 175,183 $ 0 $ 175,183
Contingency: $ 5,166 $ 42,000 $ 47,166
Total Budget: $ 180,349 $ 97,000 $ 277,349

BACKGROUND/ANALYSIS
In 2011, the City conducted an Americans with Disabilities Act accessibility survey of all public facilities. To date, the City has addressed ADA deficiencies at the exterior and interior of City Hall, La Quinta Park, Civic Center Campus, La Quinta Library, SilverRock parking lot, La Quinta Museum, YMCA, Sports Complex, Velasco Park, Eisenhower Park, Adams Park, Desert Pride Park, Saguaro Park, Fritz Burns Park, Seasons Park, and various locations along Avenida Bermudas.

This year’s Citywide Miscellaneous ADA Improvements will include work along Avenida Montezuma and focus the improvements at the following locations:
 La Quinta Community Park (Curb Ramps and Sidewalk)
 Additive Alternate: Avenida Navarro (Curb Ramps)
 Additive Alternate: La Quinta Community Park and La Quinta Downtown Parking Lot (Driveway)
 Additive Alternate: Springtime Way (Curb Ramps)
On March 31, 2023, staff solicited construction bids from qualified contractors. The City received three bids on April 24, 2023. Universal Construction Engineering of Palm Desert, California, submitted the lowest responsible and responsive bid at $175,183.

Contingent upon the award of the project on May 2, 2023, the following is the project schedule:

Council Considers Project Award May 2, 2023
Execute Contract and Mobilize May 3 to May 21, 2023
Construction (30 Working Days) May 22, 2023-June 2023
Accept Improvements July 2023

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Bid Comparison Summary
60 CLICK HERE to Return to Agenda
*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Attachment 1 - Vicinity Map
Notes
REPORT PRINTED ON... 1/31/2023 11:35:48 AM
Citywide Miscellaneous ADA Improvements
0 6, 12,037
019
Feet
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1 ATTACHMENT 1 61 CLICK HERE to Return to Agenda 62 CLICK HERE to Return to Agenda
Bid Opening Date: 04/24/2023 Citywide Miscellaneous ADA Improvements City Project No. 2022-08
ATTACHMENT 2 Bid Comparison
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 12,000.00 $ 12,000.00 $ 10,500.00 $ 10,500.00 $ 17,000.00 $ 17,000.00 $ 15,000.00 $ 15,000.00 2 Traffic Control LS 1 $ 10,000.00 $ 10,000.00 $ 9,500.00 $ 9,500.00 $ 10,500.00 $ 10,500.00 $ 15,000.00 $ 15,000.00 3 Dust Conrol LS 1 $ 8,000.00 $ 8,000.00 $ 3,035.00 $ 3,035.00 $ 2,250.00 $ 2,250.00 $ 5,000.00 $ 5,000.00 4 Sawcut, Remove, and Dispose of Existing Cross- Gutter, Sidewalk, Ramp, Driveway, and Pavers SF 2,488 $ 8.00 $ 19,904.00 $ 6.00 $ 14,928.00 $ 12.00 $ 29,856.00 $ 7.00 $ 17,416.00 5 Sawcut, Remove, and Dispose of Existing Curb; and Curb & Gutter LF 167 $ 23.00 $ 3,841.00 $ 18.50 $ 3,089.50 $ 52.00 $ 8,684.00 $ 46.00 $ 7,682.00 6 Construct Sidewalk per City of La Quinta Std. 240 Mod. SF 1,251 $ 11.00 $ 13,761.00 $ 8.70 $ 10,883.70 $ 13.00 $ 16,263.00 $ 5.00 $ 6,255.00 7 Construct Portion of Cross-Gutter per City of La Quinta Std. 230 Mod. And 231 Mod. SF 49 $ 18.00 $ 882.00 $ 40.00 $ 1,960.00 $ 29.00 $ 1,421.00 $ 35.00 $ 1,715.00 8 Construct Concrete Curb and Ramp per City of La Quinta Std. No. 250 Mod., Case A EA 5 $ 5,000.00 $ 25,000.00 $ 5,800.00 $ 29,000.00 $ 4,600.00 $ 23,000.00 $ 8,000.00 $ 40,000.009 Construct Concrete Curb and Ramp per City of La Quinta Std. No. 250 Mod., Case B EA 3 $ 5,000.00 $ 15,000.00 $ 3,200.00 $ 9,600.00 $ 4,600.00 $ 13,800.00 $ 8,000.00 $ 24,000.00 10 Construct Driveway Approach per City of La Quinta Std. No. 221 Mod. SF 320 $ 18.00 $ 5,760.00 $ 15.00 $ 4,800.00 $ 33.00 $ 10,560.00 $ 20.00 $ 6,400.00 11 Remove, Regrade, and Reset Street Pavers per City of La Quinta Std. 206 SF 88 25.00 $ 2,200.00 $ 15.00 $ $ 1,320.00 $ 51.00 $ 4,488.00 $ 111.00 $ 9,768.00 12 Sawcut, Remove, and Dispose of Existing Concrete Ramp; Furnish and Install Truncated Dome Concrete Tiles per City of LA Quinta St.d No. 250 Mod.

SF 15 $ 100.00 $ 1,500.00 $ 70.00 $ 1,050.00 $ 60.00 $ 900.00 $ 550.00 $ 8,250.00 13 Full Depth Grind Asphalt Concrete Pavement (3"), Compact Existing Base, and Overlay (3") SF 80 $ 27.00 $ 2,160.00 $ 12.00 $ 960.00 $ 40.00 $ 3,200.00 $ 80.00 $ 6,400.00 14 Modify Ex. Landscape, Hardscape, and Irrigation as Needed LS 1 $ 5,000.00 $ 5,000.00 $ 1,000.00 $ 1,000.00 $ 2,750.00 $ 2,750.00 $ 10,000.00 $ 10,000.00 15 Signing and Striping, Including All Incidentials LS 1 $ 5,000.00 $ 5,000.00 $ 2,000.00 $ 2,000.00 $ 12,000.00 $ 12,000.00 $ 10,000.00 $ 10,000.00 $ 130,008.00 $ 103,626.20 $ 156,672.00 $ 182,886.00
BID ADDITIVE ALTERNATIVE NO. 1 Avenue Montezuma and Avenue Navarro Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 6,000.00 $ 6,000.00 $ 1,500.00 $ 1,500.00 $ 650.00 $ 650.00 $ 15,000.00 $ 15,000.00 2 Traffic Control LS 1 $ 5,000.00 $ 5,000.00 $ 2,000.00 $ 2,000.00 $ 2,700.00 $ 2,700.00 $ 15,000.00 $ 15,000.00 3 Dust Control LS 1 $ 5,000.00 $ 5,000.00 $ 500.00 $ 500.00 $ 225.00 $ 225.00 $ 5,000.00 $ 5,000.00 4 Sawcut, Remove, and Dispose of Existing Curb and LF 96 $ 23.00 $ 2,208.00 $ 19.50 $ 1,872.00 $ 29.00 $ 2,784.00 $ 46.00 $ 4,416.00 5 Construct Cub and Gutter Transitions Per City of La Quinta Std. 250 Mod. LF 96 35.00 $ 3,360.00 $ 50.00 $ $ 4,800.00 $ 12.00 $ 1,152.00 $ 50.00 $ 4,800.00 6 Sawcut, Remove, and Dispose of Existing Concrete Ramp; Furnish and Install Truncated Come Concrete Tiles per City of La Quinta St. d No. 250 Mod.

SF 72 $ 100.00 $ 7,200.00 $ 60.00 $ 4,320.00 $ 50.00 $ 3,600.00 $ 200.00 $ 14,400.00 7 Full Depth Grind Asphalt Concrete Pavement (3"), Compact Existing Base, and Overlay (3") SF 977 $ 27.00 $ 26,379.00 $ 12.00 $ 11,724.00 $ 23.00 $ 22,471.00 $ 15.00 $ 14,655.008 Modify and Restore Existing Landscape, Hardscape, and Irrigation as Needed LS 1 2,000.00 $ 2,000.00 $ 150.00 $ $ 150.00 $ 650.00 $ 650.00 $ 10,000.00 $ 10,000.00 9 Signing and Striping, Including All Incidentals LS 1 $ 4,000.00 $ 4,000.00 $ 4,275.00 $ 4,275.00 $ 2,750.00 $ 2,750.00 $ 2,500.00 $ 2,500.00 $ 61,147.00 $ 31,141.00 $ 36,982.00 $ 85,771.00
BID ADDITIVE ALTERNATIVE NO. 2 Public Parking Lot Driveway Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 2,000.00 $ 2,000.00 $ 1,000.00 $ 1,000.00 $ 650.00 $ 650.00 $ 15,000.00 $ 15,000.00 2 Traffic Control LS 1 $ 2,500.00 $ 2,500.00 $ 1,500.00 $ 1,500.00 $ 2,700.00 $ 2,700.00 $ 15,000.00 $ 15,000.00 3 Dust Control LS 1 $ 2,500.00 $ 2,500.00 $ 300.00 $ 300.00 $ 225.00 $ 225.00 $ 5,000.00 $ 5,000.00 4 Sawcut, Remove and Dispose of Existing Driveway SF 278 $ 8.00 $ 2,224.00 $ 5.00 $ 1,390.00 $ 13.00 $ 3,614.00 $ 10.00 $ 2,780.00 5 Sawcut, Remove, and Dispose of Existing Curb and Gutter LF 40 $ 23.00 $ 920.00 $ 15.00 $ 600.00 $ 55.00 $ 2,200.00 $ 46.00 $ 1,840.00 6 Construct Driveway Approach per City of La Quinta Std. No. 221 Mod. SF 278 $ 18.00 $ 5,004.00 $ 10.00 $ 2,780.00 $ 37.00 $ 10,286.00 $ 10.00 $ 2,780.00 $ 15,148.00 $ 7,570.00 $ 19,675.00 $ 42,400.00
BID ADDITIVE ALTERNATIVE NO. 3 Desert Club Drive and Springtime Way Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 4,000.00 $ 4,000.00 $ 1,500.00 $ 1,500.00 $ 650.00 $ 650.00 $ 15,000.00 $ 15,000.00 Sub-Total Base Bid:

Engineer's Estimate - Base Bid Universal Construction Jacobsson Engineering Onyx Paving Company, Inc.

Sub-Total Additive Alternative No.1 Bid:Sub-Total Additive Alternative No.2 Bid:
1 of 2
ATTACHMENT 2
63 CLICK HERE to Return to Agenda
Bid Opening Date: 04/24/2023 Citywide Miscellaneous ADA Improvements City Project No. 2022-08
Attachment 2 - Bid Comparison
Engineer's Estimate - Base Bid Universal Construction Jacobsson Engineering Onyx Paving Company, Inc. 2 Traffic Control LS 1 $ 5,000.00 $ 5,000.00 $ 2,000.00 $ 2,000.00 $ 2,700.00 $ 2,700.00 $ 15,000.00 $ 15,000.00 3 Dust Control LS 1 $ 2,500.00 $ 2,500.00 $ 500.00 $ 500.00 $ 225.00 $ 225.00 $ 5,000.00 $ 5,000.00 4 Sawcut, Remove, and Dispose of Existing Sidewalk and Ramp SF 703 $ 8.00 $ 5,624.00 $ 5.00 $ 3,515.00 $ 14.00 $ 9,842.00 $ 12.00 $ 8,436.00 5 Unclassified Fill CY 2 $ 250.00 $ 500.00 $ 325.00 $ 650.00 $ 250.00 $ 500.00 $ 2,000.00 $ 4,000.00 6 Construct Sidewalk per City of La Quinta Std. No. 240 Mod. SF 527 $ 11.00 $ 5,797.00 $ 8.00 $ 4,216.00 $ 13.00 $ 6,851.00 $ 5.00 $ 2,635.00 7 Construct Concrete Curb and Ramp per City of La Quinta Std. No. 250 Mod. Case A EA 2 5,000.00 $ 10,000.00 $ 5,800.00 $ $ 11,600.00 $ 3,900.00 $ 7,800.00 $ 7,500.00 $ 15,000.00 8 Sawcut, Remove, and Dispose of Existing Concrete Ramp; Furnish and Install Truncated Dome Concrete Tiles per City of La Quinta Std. No. 250 Mod.

SF 47 $ 100.00 $ 4,700.00 $ 70.00 $ 3,290.00 $ 51.00 $ 2,397.00 $ 300.00 $ 14,100.00 9 Modify and Restore Existing Landscape, Hardscape and Irrigation as Needed LS 1 3,000.00 $ 3,000.00 $ 1,300.00 $ $ 1,300.00 $ 650.00 $ 650.00 $ 10,000.00 $ 10,000.00 10 Signing and Striping, Including All Incidentals LS 1 $ 2,000.00 $ 2,000.00 $ 4,275.00 $ 4,275.00 $ 950.00 $ 950.00 $ 1,772.00 $ 1,772.00 $ 43,121.00 $ 32,846.00 $ 32,565.00 $ 90,943.00
$ 206,303.00 $ 142,337.20 $ 213,329.00 $ 311,057.00
$ 249,424.00 $ 175,183.20 $ 245,894.00 $ 402,000.00$ 130,008.00 $ 103,626.20 $ 156,672.00 $ 182,886.00 Miscalculations and rounding errors
Base Bid Only
Grand Total Base Bid Including Alternate No. 1 - 2 :

Sub-Total Additive Alternative No.3 Bid:

Grand Total Base Bid Including Alternate No. 1 - 3 :
2 of 2
64 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: May 2, 2023

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED APRIL 14 AND APRIL 21, 2023

RECOMMENDATION
Approve demand registers dated April 14 and April 21, 2023.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 1,359,194.22
Successor Agency of RDA $ -
Housing Authority $ 17,107.03
$ 1,376,301.25

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for April 14 and April 21, 2023.

Warrants Issued:
210628-210669 $ 136,505.75
210670-210748 $ 853,585.82
Wire Transfers $ 113,475.85
Payroll Tax Transfers $ 47,148.13
Payroll Direct Deposit $ 225,585.70
$ 1,376,301.25
CONSENT CALENDAR ITEM NO. 8
65 CLICK HERE to Return to Agenda
The most significant expenditures on the demand registers are:

Vendor Account Name Amount Purpose
Coachella Music
Festival, LLC
Developer
Deposits
$434,481.00 Developer Deposit Refund
Action Park Alliance,
INC
X-Park
Programming
$71,347.00 Apr-Jun X-Park Operation Services
Bank of the West Various $58,874.89 Bank Card Payment for City Departments' Operational
Purchases
H&G Home
Improvements, INC(1)
Various $50,350.00 City Buildings Maintenance &
Repair
Sunrise LQ, LLC Developer Fees $36,163.00 DIF Overpayment Refund (1) Payments w ere made 04/14/23 & 04/21/23
Wire Transfers: Nine transfers totaled $113,476. Of this amount, $45,236 was to J&H Asset Property Management, and $44,327 was to CalPERS. (See Attachment 2 for a complete listing).

Purchase Orders/Contracts: During the quarterly period starting January 1 through March 31, 2023, five purchase orders were issued with a value between $25,000 and $50,000, for a total of $175,674 (See Attachment 3 for a complete listing).

Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers

2. Wire Transfers

3. Purchase Orders
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Purchase United States Treasury Treasury $ 2,000,000 4/11/2023 0.000% 4.850% Maturity CitiBanK NA CD $ 245,000 4/11/2023 2.900%
Purchase Federal National Mortgage Assoc. Agency 3,000,000 $ 4/12/2023 5.050% 5.050% Purchase Pitney Bowes Bank CD $ 244,000 4/14/2023 4.350% 4.350% 66 CLICK HERE to Return to Agenda
4/24/2023 3:54:22 PM Page 1 of 5
Demand Register
City of La Quinta Packet: APPKT03446 - 04/14/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
CENTRAL COMMUNICATIONS 210636 04/2023 - STVR HOTLINE Professional Services 101-6004-60103 594.00 DESERT SUN PUBLISHING, LLC 210644 02/02/23 - AUSTIN RESIDENCE NOI Advertising 101-6002-60450 441.00 DESERT SUN PUBLISHING, LLC 210644 02/17/23 - AUSTIN RESIDENCE PHN Advertising 101-6002-60450 441.00 GALLS LLC 210648 03/15/23 - CODE UNIFORM BELT Uniforms 101-6004-60690 9.49 CHARTER COMMUNICATIONS … 210637 03/24-04/23/23 - FS #93 CABLE (2415) Cable/Internet - Utilities 101-2002-61400 113.90 B2B VALUE GROUP LLC 210630 05/13/22 - HOME OCCUPATION FEE REFU… Over Payments, AR Policy 101-0000-20330 105.00 VACASA 210666 06/21/22 - PERMIT FEES REFUND # 066276 STVR Registration Fee 101-0000-41415 1,000.00 EISENHOWER OCCUPATIONAL… 210645 03/2023 - PRE EMPLOYMENT PHYSICALS Consultants/Employee Services 101-1004-60104 50.00 EISENHOWER OCCUPATIONAL… 210645 03/2023 - PRE EMPLOYMENT PHYSICALS Recruiting/Pre-Employment 101-1004-60129 190.00 DATA TICKET, INC. 210640 02/2023 - CODE CITATION PROCESSING Administrative Citation Services 101-6004-60111 582.60 DATA TICKET, INC. 210640 02/2023 - POLICE CITATION PROCESSING Administrative Citation Services 101-6004-60111 384.60 IRC CORPORATION 210651 03/2023 - PRE EMPLOYMENT BACKGROU… Recruiting/Pre-Employment 101-1004-60129 169.45 BUCHANAN, CAROL 210634 04/03/23 - WELLNESS CENTER CLASS REF… Leisure Enrichment 101-0000-42200 55.00 VINTAGE ASSOCIATES 210667 03/29/23 - LQ PARK TREE REMOVAL Tree Maintenance 101-3005-60557 1,120.00 VINTAGE ASSOCIATES 210667 03/29/23 - LQ PARK TURF REMOVAL Maintenance/Services 101-3005-60691 1,190.00 VINTAGE ASSOCIATES 210667 03/31/23 - SRR EVENT PARK PLANT REPLA… Materials/Supplies 101-3005-60431 2,056.00 VINTAGE ASSOCIATES 210667 03/31/23 - CIVIC CENTER PLANT REPLACE… Materials/Supplies 101-3005-60431 1,758.00 MOWERS PLUS INC 210655 03/20/23 - CHAIN LOOPS FOR CHAIN SAW Tools/Equipment 101-7003-60432 154.30 ODP BUSINESS SOLUTIONS, LLC 210658 03/01/23 - CODE FIELD SUPPLIES Supplies - Field 101-6004-60425 80.83 ODP BUSINESS SOLUTIONS, LLC 210658 03/01/23 - CODE FIELD SUPPLIES Supplies - Field 101-6004-60425 9.99 ODP BUSINESS SOLUTIONS, LLC 210658 03/06/23 - OFFICE SUPPLIES Office Supplies 101-6004-60400 57.56 ODP BUSINESS SOLUTIONS, LLC 210658 03/16/23 - OFFICE SUPPLIES Office Supplies 101-6004-60400 163.07 SOUTHWEST BOULDER & STO… 210662 01/19/23 - LANDSCAPE RUBBLE Materials/Supplies 101-3005-60431 1,178.74 DAIOHS FIRST CHOICE SERVICES 210639 02/23/23 - COFFEE FILTER EXCHANGE Citywide Supplies 101-1007-60403 76.07 THE SHERWIN-WILLIAMS CO. 210664 03/21/23 - SPRAY PAINT GUN PARTS Materials/Supplies 101-3008-60431 40.01 FIRST CHOICE A/C & HEATING … 210646 02/28/23 - CH HVAC DIAGONSTIC ANALYS… HVAC 101-3008-60667 79.00 FIRST CHOICE A/C & HEATING … 210646 03/21/23 - CH HVAC REPAIRS HVAC 101-3008-60667 827.00 DEPARTMENT OF ANIMAL SER… 210642 02/2023 - ANIMAL SERVICES Animal Shelter Contract Service 101-6004-60197 24,396.40 HICKSON, AARON M 210650 4/06/23 - BIKE PROGRAM TOOLS/PARTS R… Operating Supplies 101-1004-60420 293.09 BELANICH, TOMM 210632 04/29/23 - CITY PICNIC ENTERTAINMENT Community Experiences 101-3003-60149 300.00 DESERT RESORT MANAGEMENT 210643 03/2023 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 3,883.51 WESLEY PAGE 210668 08/11/22 - DUPLICATE PAYMENT REFUND… Over Payments, AR Policy 101-0000-20330 176.00 CALIFORNIA CLINIC MANAGE… 210635 09/13/22 REFUND HAZARDOUS MATERIAL… Over Payments, AR Policy 101-0000-20330 98.00 BECAUSE BAKERY, INC. 210631 04/03/23 - BUSINESS LICENSE REFUND LIC… Over Payments, AR Policy 101-0000-20330 156.00 JOHNSTONE SUPPLY 210652 03/23/23 - OLD 32 HVAC REPAIRS HVAC 101-3008-60667 234.19 JOHNSTONE SUPPLY 210652 03/23/23 - HVAC LEAK DETECTOR TOOL Tools/Equipment 101-3008-60432 457.93 Fund 101 - GENERAL FUND Total: 42,921.73
Fund: 202 - LIBRARY & MUSEUM FUND
CINTAS FIRST AID & SAFETY 210638 04/06/23 - MUSEUM FIRST AID SVCS Operating Supplies 202-3006-60420 18.50 CINTAS FIRST AID & SAFETY 210638 04/06/23 - LIBRARY FIRST AID SVCS Operating Supplies 202-3004-60420 48.30 FIRST CHOICE A/C & HEATING … 210646 01/25/23 - MUSEUM HVAC REPAIRS HVAC 202-3006-60667 836.00 PACIFIC WEST AIR CONDITION… 210659 3/6-3/8/23 - LIBRARY HVAC COIL REPLAC… HVAC 202-3004-60667 8,572.88 Fund 202 - LIBRARY & MUSEUM FUND Total: 9,475.68
Fund: 210 - FEDERAL ASSISTANCE FUND
BOYS & GIRLS CLUB OF COACH… 210633 FY 22/23 CDBG FUNDING REQUEST NO 2 CDBG Public Service Grants 210-0000-60135 1,530.00 Fund 210 - FEDERAL ASSISTANCE FUND Total: 1,530.00
Fund: 221 - AB 939 - CALRECYCLE FUND
ALPHA MEDIA LLC 210629 03/2023 - RECYCLE RADIO ADS 93.7 KCLB AB 939 Recycling Solutions 221-0000-60127 1,759.29 ALPHA MEDIA LLC 210629 03/2023 - RECYCLE RADIO ADS MIX 100.5 AB 939 Recycling Solutions 221-0000-60127 1,781.82 Fund 221 - AB 939 - CALRECYCLE FUND Total: 3,541.11
Fund: 250 - TRANSPORTATION DIF FUND
SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND Developer Fees 250-0000-43200 15,741.00 ATTACHMENT 1
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Demand Register Packet: APPKT03446 - 04/14/2023 JB
4/24/2023 3:54:22 PM Page 2 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount LINDA TANNER 210653 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 250-0000-43200 583.00 SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 250-0000-43200 1,166.00 WILLIAM HAELING 210669 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 250-0000-43200 583.00 LQCC HOLDINGS LLC 210654 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 250-0000-43200 737.18 PETE HILL CONSTRUCTION CO… 210660 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 250-0000-43200 583.00 Fund 250 - TRANSPORTATION DIF FUND Total: 19,393.18
Fund: 251 - PARKS & REC DIF FUND
SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND Developer Fees 251-0000-43200 783.00 QUEIROZ, JENNIFER 210628 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 251-0000-43200 29.00 SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 251-0000-43200 58.00 WILLIAM HAELING 210669 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 251-0000-43200 29.00 PETE HILL CONSTRUCTION CO… 210660 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 251-0000-43200 29.00 Fund 251 - PARKS & REC DIF FUND Total: 928.00
Fund: 252 - CIVIC CENTER DIF FUND
SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND Developer Fees 252-0000-43200 3,888.00 QUEIROZ, JENNIFER 210628 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 252-0000-43200 144.00 SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 252-0000-43200 288.00 WILLIAM HAELING 210669 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 252-0000-43200 144.00 LQCC HOLDINGS LLC 210654 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 252-0000-43200 45.88 PETE HILL CONSTRUCTION CO… 210660 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 252-0000-43200 144.00 Fund 252 - CIVIC CENTER DIF FUND Total: 4,653.88
Fund: 254 - COMMUNITY & CULTURAL CENTERS DIF
SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND Developer Fees 254-0000-43200 11,151.00 QUEIROZ, JENNIFER 210628 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 254-0000-43200 413.00 SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 254-0000-43200 826.00 WILLIAM HAELING 210669 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 254-0000-43200 413.00 PETE HILL CONSTRUCTION CO… 210660 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 254-0000-43200 413.00 Fund 254 - COMMUNITY & CULTURAL CENTERS DIF Total: 13,216.00 Fund: 259 - MAINTENANCE FACILITIES DIF FUND
SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND Developer Fees 259-0000-43200 2,106.00 QUEIROZ, JENNIFER 210628 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 259-0000-43200 78.00 SUNRISE LQ LLC 210663 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 259-0000-43200 156.00 WILLIAM HAELING 210669 07/26/22 - DIF OVERPAYMENT REFUND B… Developer Fees 259-0000-43200 78.00 LQCC HOLDINGS LLC 210654 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 259-0000-43200 70.68 PETE HILL CONSTRUCTION CO… 210660 07/25/22 - DIF OVERPAYMENT REFUND B… Developer Fees 259-0000-43200 78.00 Fund 259 - MAINTENANCE FACILITIES DIF FUND Total: 2,566.68 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
NV5 210657 1/2023 LQ VILLAGE UNDERGROUNDING F… Design 401-0000-60185 1,344.00 NV5 210657 2/2023 LQ VILLAGE UNDERGROUNDING F… Design 401-0000-60185 721.00 NEXTECH SYSTEMS, INC. 210656 12/1/23 - PEDESTRIAN PUSH BUTTONS (40) Construction 401-0000-60188 4,117.25 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 6,182.25 Fund: 501 - FACILITY & FLEET REPLACEMENT
ULINE 210665 03/20/23 - NPDES INSPECTION SUPPLIES HAZMAT Containment and Dis… 501-0000-60677 1,862.96 H&G HOME IMPROVEMENTS I… 210649 03/13/23 - EMERGENCY ROOF REPAIR AT … City Bldg Repl/Repair 501-0000-71103 28,545.00 PLANIT REPROGRAPHICS SYST… 210661 03/27/23 - CODE VEHICLE DECAL Parts, Accessories, and Upfits 501-0000-60675 226.28 FUELMAN 210647 03/2023 - FUEL Fuel & Oil 501-0000-60674 455.05 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 31,089.29 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS … 210637 03/20-04/19/23 - WC CABLE (1909) Cable/Internet - Utilities 502-0000-61400 11.59 VACASA 210666 06/21/22 - PERMIT FEES REFUND # 066276 Technology Enhancement Sur… 502-0000-43611 5.00 Fund 502 - INFORMATION TECHNOLOGY Total: 16.59
Fund: 503 - PARK EQUIP & FACILITY FUND
DAVE BANG, INC. 210641 02/17/23 - PARK REPLACEMENT PARTS F… Parks 503-0000-71060 494.46 Fund 503 - PARK EQUIP & FACILITY FUND Total: 494.46
Fund: 504 - INSURANCE FUND
CINTAS FIRST AID & SAFETY 210638 04/06/23 - PW YARD FIRST AID SVCS Operating Supplies 504-1010-60420 94.63 CINTAS FIRST AID & SAFETY 210638 04/06/23 - FB POOL FIRST AID SVCS Operating Supplies 504-1010-60420 54.92 68 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount CINTAS FIRST AID & SAFETY 210638 04/06/23 - WC FIRST AID SVCS Operating Supplies 504-1010-60420 103.93 CINTAS FIRST AID & SAFETY 210638 04/06/23 - CH FIRST AID SVCS Operating Supplies 504-1010-60420 150.16 CINTAS FIRST AID & SAFETY 210638 04/06/23 - LANDSCAPE MAINT FIRST AID … Operating Supplies 504-1010-60420 93.26 Fund 504 - INSURANCE FUND Total: 496.90
Grand Total: 136,505.75
69 CLICK HERE to Return to Agenda
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 42,921.73
202 - LIBRARY & MUSEUM FUND 9,475.68
210 - FEDERAL ASSISTANCE FUND 1,530.00
221 - AB 939 - CALRECYCLE FUND 3,541.11
250 - TRANSPORTATION DIF FUND 19,393.18
251 - PARKS & REC DIF FUND 928.00
252 - CIVIC CENTER DIF FUND 4,653.88
254 - COMMUNITY & CULTURAL CENTERS DIF 13,216.00
259 - MAINTENANCE FACILITIES DIF FUND 2,566.68
401 - CAPITAL IMPROVEMENT PROGRAMS 6,182.25
501 - FACILITY & FLEET REPLACEMENT 31,089.29
502 - INFORMATION TECHNOLOGY 16.59
503 - PARK EQUIP & FACILITY FUND 494.46
504 - INSURANCE FUND 496.90
Grand Total: 136,505.75
Account Summary
Account Number Account Name Expense Amount
101-0000-20330 Over Payments, AR Policy 535.00
101-0000-41415 STVR Registration Fee 1,000.00
101-0000-42200 Leisure Enrichment 55.00
101-1004-60104 Consultants/Employee Se… 50.00
101-1004-60129 Recruiting/Pre-Employme… 359.45
101-1004-60420 Operating Supplies 293.09
101-1007-60403 Citywide Supplies 76.07
101-2002-61400 Cable/Internet - Utilities 113.90
101-3003-60149 Community Experiences 300.00
101-3005-60431 Materials/Supplies 4,992.74
101-3005-60557 Tree Maintenance 1,120.00
101-3005-60691 Maintenance/Services 1,190.00
101-3008-60431 Materials/Supplies 40.01
101-3008-60432 Tools/Equipment 457.93
101-3008-60667 HVAC 1,140.19
101-6002-60450 Advertising 882.00
101-6004-60103 Professional Services 4,477.51
101-6004-60111 Administrative Citation Se… 967.20
101-6004-60197 Animal Shelter Contract S… 24,396.40
101-6004-60400 Office Supplies 220.63
101-6004-60425 Supplies - Field 90.82
101-6004-60690 Uniforms 9.49
101-7003-60432 Tools/Equipment 154.30
202-3004-60420 Operating Supplies 48.30
202-3004-60667 HVAC 8,572.88
202-3006-60420 Operating Supplies 18.50
202-3006-60667 HVAC 836.00
210-0000-60135 CDBG Public Service Grants 1,530.00
221-0000-60127 AB 939 Recycling Solutions 3,541.11
250-0000-43200 Developer Fees 19,393.18
251-0000-43200 Developer Fees 928.00
252-0000-43200 Developer Fees 4,653.88
254-0000-43200 Developer Fees 13,216.00
259-0000-43200 Developer Fees 2,566.68
401-0000-60185 Design 2,065.00
401-0000-60188 Construction 4,117.25
501-0000-60674 Fuel & Oil 455.05
501-0000-60675 Parts, Accessories, and Up… 226.28
501-0000-60677 HAZMAT Containment an… 1,862.96
501-0000-71103 City Bldg Repl/Repair 28,545.00
502-0000-43611 Technology Enhancement… 5.00
70 CLICK HERE to Return to Agenda
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Account Summary
Account Number Account Name Expense Amount
502-0000-61400 Cable/Internet - Utilities 11.59
503-0000-71060 Parks 494.46
504-1010-60420 Operating Supplies 496.90
Grand Total: 136,505.75
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 125,545.99
202206D Design Expense Village Utilities Undergrounding Project 2,065.00 2223TMICT Construction Expense FY22/23 Traffic Maintenance Improvements 4,117.25 BDAYE City Picnic & Birthday Celebration Ex… City Picnic & Birthday Celebration 300.00 STVRE Short Term Vacation Rental Expense Short Term Vacation Rental Tracking 4,477.51 Grand Total: 136,505.75
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 71 CLICK HERE to Return to Agenda
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Demand Register
City of La Quinta Packet: APPKT03450 - 04/21/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
UNITED WAY OF THE DESERT 210740 CONTRIBUTION United Way Deductions 101-0000-20981 37.00 PALMS TO PINES PRINTING 210719 4/11/23 MICROFIBER CIOTH IN POUCH WI… Promotional Items 101-3007-60134 1,220.36 THE CONE ZONE 210734 4/29/23 BALANCE DUE FOR SNOW CONES… Community Experiences 101-3003-60149 2,446.88 PALMS TO PINES PRINTING 210719 04/11/23 - PHONE GRIPS (350) Promotional Items 101-3007-60134 1,886.52 CHARTER COMMUNICATIONS … 210683 03/29-04/28/23 - FS #32 INTERNET (6491) Cable/Internet - Utilities 101-2002-61400 99.99 VINTAGE E & S INC 210745 02/22/23 - CIVIC PARK PUMP SERVICE CALL Civic Center Lake Maintenance 101-3005-60117 337.66 VINTAGE E & S INC 210745 04/10/23 - LQ PARK LIGHTING SERVICE CA… Maintenance/Services 101-3005-60691 337.66 VINTAGE E & S INC 210745 04/11/23 - ADAMS PARK LIGHTING SERVI… Maintenance/Services 101-3005-60691 368.88 ALARM MONITORING SERVICE… 210672 04/01-06/30/23 - SRR EVENT BLDG MONI… Security & Alarm 101-3008-60123 162.00 ALARM MONITORING SERVICE… 210672 04/01-06/30/23 - XPARK ALARM MONITO… Security & Alarm 101-3008-60123 162.00 GARDAWORLD 210693 02/2023 - ARMORED SERVICES Professional Services 101-1006-60103 295.61 LOGIC COMPENSATION GROU… 210707 4/5/23 - RECLASS CITY JOB DESCRIPTIONS… Professional Services 101-1004-60103 20,325.00 MY COI LLC 210714 7/1/23-3/31/24 - INSURANCE COMPLIANC… Prepaid Expense 101-0000-13600 7,500.00 MY COI LLC 210714 4/1/23-6/30/23 - INSURANCE COMPLIANC… Professional Services 101-1005-60103 2,500.00 MY COI LLC 210714 4/1/23-3/31/24 - INSURANCE COMPLIANC… Professional Services 101-1005-60103 2,500.00 DATA TICKET, INC. 210689 03/2023 - CODE CITATION PROCESSING Administrative Citation Services 101-6004-60111 782.75 DATA TICKET, INC. 210689 03/2023 - POLICE CITATION PROCESSING Administrative Citation Services 101-6004-60111 431.93 SPARKLETTS 210730 03/22/23 & 04/05/23 - CITYWIDE DRINKI… Citywide Supplies 101-1007-60403 224.33 H&G HOME IMPROVEMENTS I… 210695 3/13/23 - FS #70 EMERGENCY ROOF REPA… Maintenance/Services 101-2002-60691 14,555.00 SHIRY, TERESA 210729 04/13/23 - BALLROOM BEGINNING CLASS Instructors 101-3002-60107 175.00 SHIRY, TERESA 210729 04/13/23 - BALLROOM BEGINNING DI CLA… Instructors 101-3002-60107 63.00 RUDY, LORI A 210726 04/13/23 - ESSENTIAL FITNESS CLASS Instructors 101-3002-60107 112.00 RUDY, LORI A 210726 04/13/23 - ESSENTIAL FITNESS DI CLASSES Instructors 101-3002-60107 50.40 WILLIAMS, BILLEE 210747 04/13/23 - PILATES CLASS Instructors 101-3002-60107 392.00 VIELHARBER, KAREN 210743 04/13/23 - GENTLE YOGA CLASS Instructors 101-3002-60107 140.00 VIELHARBER, KAREN 210743 04/13/23 - GENTLE YOGA CLASS Instructors 101-3002-60107 168.00 VIELHARBER, KAREN 210743 04/13/23 - GENTLE YOGA TUESDAY DI CLA… Instructors 101-3002-60107 18.20 JENSEN, SHARLA W 210703 04/13/23 - PERSONAL TRAINING 3 SESSIO… Instructors 101-3002-60107 132.00 NOVAK, JAN 210716 04/13/23 - PICKLEBALL 101 BEGINNER CL… Instructors 101-3002-60107 896.00 ALLIANT INSURANCE SERVICES … 210673 04/29/23 - CITY PICNIC EVENT INSURANCE Community Experiences 101-3003-60149 553.00 NI GOVERNMENT SERVICES INC 210715 03/2023 - SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 87.35 ANSAFONE CONTACT CENTERS 210674 03/13-04/09/23 - PM 10 ANSWERING SER… PM 10 - Dust Control 101-7006-60146 137.15 THE PRINTING PLACE 210736 03/31/23 - RETURN ENVELOPES (2500) Operating Supplies 101-6006-60420 387.15 QUALITY STREET SERVICE 210724 02/17/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 02/20/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 740.00 QUALITY STREET SERVICE 210724 02/24/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 02/27/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 02/28/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 03/02/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 03/03/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 03/06/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 03/07/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 03/08/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 03/07/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 03/22/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 03/31/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 210724 04/03/23 - EMERGENCY STREET CLEANING Professional Services 101-7003-60103 1,380.00 XPRESS GRAPHICS 210748 FY 22/23 BUDGET TABS & COVERS Printing 101-1006-60410 828.57 XPRESS GRAPHICS 210748 04/10/23 - CITY PICNIC SIGNS Printing 101-3007-60410 199.06 MOWERS PLUS INC 210713 03/29/23 - GENERATOR PARTS Tools/Equipment 101-7003-60432 352.25 LEAGUE OF CALIFORNIA CITIES 210706 1/9/23 RIVERSIDE COUNTY DIVIISON MEET… Travel & Training 101-1001-60320 50.00 LEAGUE OF CALIFORNIA CITIES 210706 1/9/23 RIVERSIDE COUNTY DIVISON MEET… Travel & Training 101-1002-60320 50.00 BIO-TOX LABORATORIES 210680 03/17/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 2,354.80 72 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount THE SHERWIN-WILLIAMS CO. 210737 04/03/23 - PAINT FOR GRAFFITI REMOVAL Supplies-Graffiti and Vandalism 101-3005-60423 417.38 THE SHERWIN-WILLIAMS CO. 210737 04/10/23 - PAINT FOR LQ PARK Materials/Supplies 101-3008-60431 130.80 RASA/ERIC NELSON 210725 03/26/23 - COCO 2023-0001 ONCALL MAP… Map/Plan Checking 101-7002-60183 350.00 RASA/ERIC NELSON 210725 03/26/23 - PMER 2022-0011 ONCALL MAP… Map/Plan Checking 101-7002-60183 150.00 RASA/ERIC NELSON 210725 04/05/23 - LLA 2023-0003 ONCALL MAP C… Map/Plan Checking 101-7002-60183 1,170.00 RASA/ERIC NELSON 210725 04/08/23 - LLA 2023-0004 ONCALL MAP Map/Plan Checking 101-7002-60183 1,200.00 DEPARTMENT OF JUSTICE 210690 11/2022 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 175.00 MMASC 210712 FY 23/24 MMASC MEMBERSHIP RENEWAL… Membership Dues 101-1002-60351 90.00 MERCHANTS BUILDING MAINT… 210710 03/2023 - JANITORIAL SERVICES Janitorial 101-3008-60115 14,416.77 FEDEX 210691 03/23/23 - OVERNIGHT MAIL Postage 101-1007-60470 15.29 FEDEX 210691 03/23/23 - OVERNIGHT MAIL Postage 101-1007-60470 39.28 JOHNSON EQUIPMENT COMP… 210704 03/3/23 - FIRE MARSHAL TRUCK RETROFIT Vehicles 101-2002-71031 5,309.04 KONE INC 210705 04/01-06/30/23 - CH ELEVATOR MAINT Maintenance/Services 101-3008-60691 656.64 MACIAS NURSERY, INC. 210708 04/10/23 - PLANTS Materials/Supplies 101-3005-60431 237.08 PATTON DOOR & GATE 210720 04/10/23 - FS #32 DOOR SERVICE CALL Maintenance/Services 101-2002-60691 125.00 T MOBILE USA INC 210733 02/11-03/10/23 - POLICE GPS LOCATE LA2… Special Enforcement Funds 101-2001-60175 100.00 VERIZON WIRELESS 210742 02/26-03/25/23 - LQPD CELL (6852) Telephone - Utilities 101-2001-61300 875.77 COACHELLA MUSIC FESTIVAL L… 210685 04/12/23 - DEVELOPER DEPOSIT REFUND … Developer Deposits 101-0000-22810 434,481.00 FRONTIER COMMUNICATIONS… 210692 03/26-04/25/23 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 572.84 QUADIENT FINANCE USA, INC. 210723 04/14/23 - CITYWIDE POSTAGE MACHINE … Postage 101-1007-60470 4,000.00 FRONTIER COMMUNICATIONS… 210692 03/28-04/27/23 - SPORTS COMPLEX PHO… Telephone - Utilities 101-3005-61300 53.12 BUDGET BLINDS OF COACHEL… 210681 4/21/23 FINAL PAYMENT FOR BLIND REPL… Maintenance/Services 101-3008-60691 2,778.88 COACHELLA VALLEY WATER DI… 210686 04/11/23 - WATER SERVICE Water - Utilities 101-2002-61200 544.48 COACHELLA VALLEY WATER DI… 210686 04/11/23 - WATER SERVICE Water -Monticello Park - Utiliti… 101-3005-61201 661.10 COACHELLA VALLEY WATER DI… 210686 04/11/23 - WATER SERVICE Water -Fritz Burns Park - Utiliti… 101-3005-61204 192.40 COACHELLA VALLEY WATER DI… 210686 04/11/23 - WATER SERVICE Water - Utilities 101-3008-61200 24.71 PETRA-1, LP 210721 04/07/23 - GYM WIPES FOR EMPLOYEE G… Materials/Supplies 101-3008-60431 167.85 SUNLINE TRANSIT AGENCY 210732 02/2023 - SUNLINE PASSES Due to SunLine 101-0000-20305 141.00 SUNLINE TRANSIT AGENCY 210732 02/2023 - SUNLINE PASSES Miscellaneous Revenue 101-0000-42301 -10.25 RUTAN & TUCKER 210727 956049 - 01/2023 REIMBURSEMENT MAT… Developer Deposits 101-0000-22810 1,111.00 RUTAN & TUCKER 210727 956040 - 01/2023 GENERAL ACCOUNT Attorney 101-1003-60153 5,274.04 RUTAN & TUCKER 210727 956047 - 01/2023 RESPONSES FOR PUBLIC… Attorney 101-1003-60153 6,107.00 RUTAN & TUCKER 210727 956041 - 01/2023 PERSONNEL GENERAL Attorney 101-1003-60153 72.00 RUTAN & TUCKER 210727 956043 - 01/2023 CODE ENFORCEMENT Attorney 101-1003-60153 215.00 RUTAN & TUCKER 210727 956045 - 01/2023 RETAINER MATTER Attorney 101-1003-60153 11,000.00 RUTAN & TUCKER 210727 956046 - 01/2023 TELECOMMUNICATIONS Attorney 101-1003-60153 1,140.50 RUTAN & TUCKER 210727 956048 - 01/2023 LQ ART CELEBRATION Attorney 101-1003-60153 171.00 RUTAN & TUCKER 210727 956050 - 01/2023 POWER TO THE PEOPLE … Attorney 101-1003-60153 1,320.00 RUTAN & TUCKER 210727 956042 - 01/2023 LITIGATION GENERAL Attorney/Litigation 101-1003-60154 4,536.00 ACTION PARK ALLIANCE, INC. 210671 04/01-06/30/23 - X PARK OPERATION SER… X-Park Programming 101-3003-60190 71,347.00 FRONTIER COMMUNICATIONS… 210692 04/2023 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 47.25 BANK OF THE WEST 210675 03/01-03/31/23 - ANNUAL MEMBERSHIP … Credit Card Fees 101-1006-60122 315.00 BANK OF THE WEST 210675 03/09/23 - FS #32 APPLIANCE REPAIRS Maintenance/Services 101-2002-60691 342.00 BANK OF THE WEST 210675 04/03/23 - APWA LUNCH PW & TRAFFIC D… Travel & Training 101-7001-60320 255.00 BANK OF THE WEST 210675 03/07/23 - APWA LUNCH PW & TRAFFIC D… Travel & Training 101-7001-60320 255.00 BANK OF THE WEST 210675 03/01/23 - DVBA LUNCHEON B.MCKINNEY Travel & Training 101-7001-60320 45.00 BANK OF THE WEST 210675 3/30/23 FACILITY/GROUNDS MGMT TRAIN… Travel & Training 101-7006-60320 150.00 BANK OF THE WEST 210675 03/20/23 - WATCHBOOK MANUALS Subscriptions & Publications 101-7006-60352 122.94 BANK OF THE WEST 210675 03/13/23 - SAFETY BOOTS U.AYON Safety Gear 101-7006-60427 165.19 BANK OF THE WEST 210675 03/29/23 - SNACKS FOR CJPIA TRAINING Travel & Training 101-1004-60320 27.18 BANK OF THE WEST 210675 03/02/23 - WORLD AT WORK MEMBERSHIP Membership Dues 101-1004-60351 265.00 BANK OF THE WEST 210675 03/02/23 - SALARY BUDGET SURVEY Subscriptions & Publications 101-1004-60352 375.00 BANK OF THE WEST 210675 03/13/23 - DISINFECTANT WIPES DISPENS… Operating Supplies 101-3002-60420 630.89 BANK OF THE WEST 210675 03/28/23 - BUNDT CAKES FOR CITY PICNIC Community Experiences 101-3003-60149 2,604.00 BANK OF THE WEST 210675 03/15/23 - COOKIE FOR CITY PICNIC Community Experiences 101-3003-60149 835.13 BANK OF THE WEST 210675 02/28/23 - DRINKS FOR COUNCIL MEETIN… Travel & Training 101-1001-60320 38.05 BANK OF THE WEST 210675 03/01/23 - RETURN COLORED CARDSTOCK Employee Recognition Events 101-1004-60340 -40.72 BANK OF THE WEST 210675 03/01/23 - RETURN PRINTABLE PLACE CA… Employee Recognition Events 101-1004-60340 -29.34 BANK OF THE WEST 210675 03/09/23 - BOOK Travel & Training 101-1005-60320 20.10 BANK OF THE WEST 210675 03/16/23 - LAPTOP BRIEFCASE (3) Office Supplies 101-1005-60400 80.22 73 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BANK OF THE WEST 210675 03/14/23 - MAGNETIC USBS (2) Office Supplies 101-1005-60400 70.44 BANK OF THE WEST 210675 03/21/23 - BOOK Office Supplies 101-1005-60400 16.30 BANK OF THE WEST 210675 03/20/23 - JDQ GROUP PROJECT MEETING Travel & Training 101-1006-60320 72.10 BANK OF THE WEST 210675 2023 - CSMFO MEMBERSHIP C.MARTINEZ Membership Dues 101-1006-60351 125.00 BANK OF THE WEST 210675 03/02/23 - COLOR CORRECTION TAPE PEN Office Supplies 101-1006-60400 11.95 BANK OF THE WEST 210675 03/24/23 - MOUSE PAD FOR J.DELGADO Office Supplies 101-1006-60400 10.73 BANK OF THE WEST 210675 03/09/23 - PLOTTER PRINTER INK Operating Supplies 101-3002-60420 279.38 BANK OF THE WEST 210675 03/09/23 - WEIGHT SCALE FOR WELLNESS… Operating Supplies 101-3002-60420 25.65 BANK OF THE WEST 210675 03/09/23 - FLAG POLE MOUNTING RING C… Operating Supplies 101-3002-60420 8.69 BANK OF THE WEST 210675 03/06/23 - EGG HUNT EVENT SUPPLIES Community Experiences 101-3003-60149 57.61 BANK OF THE WEST 210675 03/06/23 - KITE EVENT SUPPLIES Community Experiences 101-3003-60149 182.62 BANK OF THE WEST 210675 03/06/23 - PHOTO PROPS FOR EASTER EV… Community Experiences 101-3003-60149 9.75 BANK OF THE WEST 210675 03/29/23 - EGG HUNT SUPPLIES Community Experiences 101-3003-60149 40.22 BANK OF THE WEST 210675 03/29/23 - ITEMS FOR CITY PICNIC Promotional Items 101-3007-60134 57.20 BANK OF THE WEST 210675 03/15/23 - MARKETING ITEM FOR CITY PI… Promotional Items 101-3007-60134 25.76 BANK OF THE WEST 210675 03/2023 - MAILCHIMP Membership Dues 101-3007-60351 193.00 BANK OF THE WEST 210675 04/2023 - APPLE MUSIC/STORAGE Membership Dues 101-3007-60351 22.95 BANK OF THE WEST 210675 03/21/23 - ROOT CONTROL FOR SEWER LI… Materials/Supplies 101-3008-60431 63.08 BANK OF THE WEST 210675 03/2023 - DESERT SUN Subscriptions & Publications 101-6001-60352 11.98 BANK OF THE WEST 210675 03/01/23 - LIGHT DUTY STAPLES Office Supplies 101-6004-60400 20.56 BANK OF THE WEST 210675 02/27/23 - FIBERGLASS ENGINEER HAMM… Supplies - Field 101-6004-60425 24.99 BANK OF THE WEST 210675 03/01/23 - SLEDGE HAMMER Supplies - Field 101-6004-60425 35.17 BANK OF THE WEST 210675 02/27/23 - POOL CHEMICAL TEST KIT Supplies - Field 101-6004-60425 16.30 BANK OF THE WEST 210675 2023 SCAG REGIONAL CONFERENCE D.CA… Travel & Training 101-6001-60320 300.00 BANK OF THE WEST 210675 03/07/23 - ACEC BOOKS Subscriptions & Publications 101-6001-60352 101.35 BANK OF THE WEST 210675 2023 PLANNING COMMISSIONERS ACAD… Travel & Training 101-6002-60320 675.00 BANK OF THE WEST 210675 2023 SCAG REGIONAL CONFERENCE D.CA… Travel & Training 101-6002-60320 600.00 BANK OF THE WEST 210675 2023 PLANNING COMMISSIONERS ACAD… Travel & Training 101-6002-60320 611.64 BANK OF THE WEST 210675 2023 PLANNING COMMISSIONERS ACAD… Travel & Training 101-6002-60320 611.64 BANK OF THE WEST 210675 2023 PLANNING COMMISSIONERS ACAD… Travel & Training 101-6002-60320 675.00 BANK OF THE WEST 210675 2023 PLANNING COMMISSIONERS ACAD… Travel & Training 101-6002-60320 675.00 BANK OF THE WEST 210675 2023 PLANNING COMMISSIONERS ACAD… Travel & Training 101-6002-60320 611.64 BANK OF THE WEST 210675 03/07/23 - ACEC BOOKS Subscriptions & Publications 101-6002-60352 304.04 BANK OF THE WEST 210675 03/08/23 - SOD DISPOSAL FOR SRR PARK Maintenance/Services 101-3005-60691 114.46 BANK OF THE WEST 210675 03/01/23 - OVERAGE BALANCE FOR EMPL… Employee Recognition Events 101-1004-60340 579.80 BANK OF THE WEST 210675 03/29/23 - CITY PICNIC POP UP Promotional Items 101-3007-60134 1,035.56 BANK OF THE WEST 210675 03/20/23 - PROMO ITEMS Promotional Items 101-3007-60134 403.92 BANK OF THE WEST 210675 03/07/23 - DEPOSIT FOR BALLONS FOR CI… Promotional Items 101-3007-60134 366.00 BANK OF THE WEST 210675 03/09/23 - ENTERTAINMENT FOR CITY PI… Promotional Items 101-3007-60134 501.04 BANK OF THE WEST 210675 03/16/23 - PEG BOARD FOR CITY PICNIC Promotional Items 101-3007-60134 685.00 BANK OF THE WEST 210675 03/09/23 - CITY PICNIC Promotional Items 101-3007-60134 660.00 BANK OF THE WEST 210675 03/18/23 - OFFICE LOVESEAT FOR M.GRA… Operating Supplies 101-3007-60420 882.16 BANK OF THE WEST 210675 03/16/23 - DESKTOP C.FLORES Employee Computer Loan 101-0000-20915 963.40 BANK OF THE WEST 210675 03/20/23 - GFOA ACCOUNTING TRAINING … Travel & Training 101-1006-60320 490.00 BANK OF THE WEST 210675 03/27/23 - GFOA TRAINING R.HALLICK & D… Travel & Training 101-1006-60320 85.00 BANK OF THE WEST 210675 03/14/23 - CCMT RENEWAL R.HALLICK Travel & Training 101-1006-60320 75.00 BANK OF THE WEST 210675 03/20/23 - GFOA BUDGETING TRAINING J.… Travel & Training 101-1006-60320 490.00 BANK OF THE WEST 210675 03/13/23 - CSMFO BUDGET TRAINING D.B… Travel & Training 101-1006-60320 200.00 BANK OF THE WEST 210675 04/25-04/28/23 - CMTA CONFERENCE FLI… Travel & Training 101-1006-60320 266.97 BANK OF THE WEST 210675 03/20/23 - GFOA MEMBERSHIP J.BATRES Membership Dues 101-1006-60351 150.00 BANK OF THE WEST 210675 03/29/23 - CAPPO MEMBERSHIP D.ARME… Membership Dues 101-1006-60351 140.00 BANK OF THE WEST 210675 01/19/23 - RETURNED EGG HUNT EVETN … Community Experiences 101-3003-60149 -402.30 BANK OF THE WEST 210675 03/30/23 - EGG HUNT SUPPLIES Community Experiences 101-3003-60149 81.65 BANK OF THE WEST 210675 02/28/23 - EGG HUNT EVENT SUPPLIES Community Experiences 101-3003-60149 113.88 BANK OF THE WEST 210675 03/08/23 - SOD DISPOSAL Maintenance/Services 101-3005-60691 136.29 BANK OF THE WEST 210675 4/12-4/14/23 LEADERS SUMMIT CONF FLI… Travel & Training 101-1001-60320 308.80 BANK OF THE WEST 210675 4/12-4/14/23 LEADERS SUMMIT CONF S.S… Travel & Training 101-1001-60320 625.00 BANK OF THE WEST 210675 03/23/23 INDIAN WELLS STATE OF THE CI… Travel & Training 101-1001-60320 59.00 BANK OF THE WEST 210675 03/03/23 - THE FUTURE IS OURS EVENT S.… Travel & Training 101-1001-60320 200.00 BANK OF THE WEST 210675 03/21/23 - COUNCIL MEETING DINNER Travel & Training 101-1001-60320 226.19 74 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BANK OF THE WEST 210675 03/17/23 - STATE OF THE CITY LUNCHEON Travel & Training 101-1001-60320 80.00 BANK OF THE WEST 210675 03/16/23 - LEGISLATIVE BREAKFAST Travel & Training 101-1001-60320 45.00 BANK OF THE WEST 210675 03/07/23 - DINNER FOR CITY COUNCIL Travel & Training 101-1001-60320 151.38 BANK OF THE WEST 210675 3/3-3/5/23 - CLEAN ENERGY SUMMIT S.S… Travel & Training 101-1001-60320 1,190.00 BANK OF THE WEST 210675 03/08/23 - SOD DISPOSAL Materials/Supplies 101-3005-60431 132.89 BANK OF THE WEST 210675 03/05/23 - GATE OPENER REPLACEMENT … Materials/Supplies 101-3008-60431 74.55 BANK OF THE WEST 210675 03/03/23 - GATE OPENER REPLACMENT P… Materials/Supplies 101-3008-60431 27.02 BANK OF THE WEST 210675 3/21/23 CLEANUP YOUR MUNICIPAL CODE… Travel & Training 101-1005-60320 75.00 BANK OF THE WEST 210675 3/13-3/17/23 CLERKS TECHNICAL TRAINI… Travel & Training 101-1005-60320 816.44 BANK OF THE WEST 210675 03/21/23 - CERTIFIED MAIL ENVELOPES Forms, Copier Paper 101-1007-60402 560.06 OCEAN SPRINGS TECH INC 210717 3/20-3/31/23 - FB WADING POOL SWITCH… Fritz Burns Pool Maintenance 101-3005-60184 3,800.00 OCEAN SPRINGS TECH INC 210717 04/2023 - FB POOL CAT 5000 COMPUTERS… Fritz Burns Pool Maintenance 101-3005-60184 240.00 OCEAN SPRINGS TECH INC 210717 04/2023 - FB POOL MONTHLY MAINTENA… Fritz Burns Pool Maintenance 101-3005-60184 5,460.00 OCEAN SPRINGS TECH INC 210717 04/04/23 - FB POOL EXTRA CLEANING Fritz Burns Pool Maintenance 101-3005-60184 595.00 COACHELLA VALLEY WATER DI… 210686 04/11/23 - WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 61.45 VITELA, DAVID 210746 04/12/23 - REFUND PERMIT FEES BSOL20… Over Payments, AR Policy 101-0000-20330 1,069.08 WILLIAMS, BILLEE 210747 04/12/23 - REFUND PERMIT FEES LIC 7686… Over Payments, AR Policy 101-0000-20330 25.00 CLEAN N CLEAR POOL SERVICE 210684 04/11/23 - REFUND BUSINESS LICENSE FE… Over Payments, AR Policy 101-0000-20330 103.00 VINTAGE ASSOCIATES 210744 01/25/23 - PLANTS FOR MONTICELLO Materials/Supplies 101-3005-60431 741.86 HINDERLITER DE LLAMAS & AS… 210697 1/01-3/31/23 - TRANSACTION TAX CONTR… Consultants 101-1006-60104 556.87 Fund 101 - GENERAL FUND Total: 691,649.27
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 210738 02/28/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 1,737.83 MARTIN MARIETTA 210709 03/20/23 - COLD MIX ASPHALT Asphalt 201-7003-60430 243.78 STATE CONTROLLER'S OFFICE 210731 07/01/22-06/30/23 - ANNUAL STREET RE… Professional Services 201-7003-60103 3,185.75 BANK OF THE WEST 210675 03/13/23 - CH PARKING LOT STENCILS Paint/Legends 201-7003-60433 510.00 BANK OF THE WEST 210675 03/16/23 - ROTARY MIXER RENTAL Materials/Supplies 201-7003-60431 711.53 BANK OF THE WEST 210675 03/16/23 - ROTARY MIXER RENTAL DEP R… Materials/Supplies 201-7003-60431 -440.00 BANK OF THE WEST 210675 02/23/23 - SIGNS POSTS Traffic Control Signs 201-7003-60429 2,800.00 BANK OF THE WEST 210675 02/23/23 - SIGN POSTS Traffic Control Signs 201-7003-60429 1,524.88 Fund 201 - GAS TAX FUND Total: 10,273.77
Fund: 202 - LIBRARY & MUSEUM FUND
MERCHANTS BUILDING MAINT… 210710 03/2023 - JANITORIAL SERVICES Janitorial 202-3004-60115 2,844.14 MERCHANTS BUILDING MAINT… 210710 03/2023 - JANITORIAL SERVICES Janitorial 202-3006-60115 885.93 KONE INC 210705 04/01-06/30/23 - MUSEUM ELEVATOR MA… Maintenance/Services 202-3006-60691 656.64 THE LOCK SHOP, INC 210735 04/03/23 - LIBRARY STOREROOM LOCK Maintenance/Services 202-3004-60691 120.53 THE LOCK SHOP, INC 210735 04/06/23 - LIBRARY REKEY LOCK Maintenance/Services 202-3004-60691 15.00 COACHELLA VALLEY WATER DI… 210686 04/11/23 - WATER SERVICE Water - Utilities 202-3006-61200 168.39 PACIFIC WEST AIR CONDITION… 210718 02/16/23 - LIBRARY BOILER HEATER MAIN… HVAC 202-3004-60667 1,408.55 BANK OF THE WEST 210675 03/15/23 - LQ MUSEUM TABLES Operating Supplies 202-3006-60420 2,531.31 Fund 202 - LIBRARY & MUSEUM FUND Total: 8,630.49
Fund: 215 - LIGHTING & LANDSCAPING FUND
VINTAGE E & S INC 210745 03/25/23 - LIGHT POLE MAINTENACE SVC … Maintenance/Services 215-7004-60691 1,207.92 TRI-STATE MATERIALS INC 210739 03/27/23 - LANDSCAPE RUBBLE FOR MAD… Materials/Supplies 215-7004-60431 7,562.20 TRI-STATE MATERIALS INC 210739 03/30/23 LANDSCAPE D.G & RUBBLE FOR… Materials/Supplies 215-7004-60431 8,680.89 TRI-STATE MATERIALS INC 210739 03/29/23 - LANDSCAPE D.G Materials/Supplies 215-7004-60431 2,034.81 TRI-STATE MATERIALS INC 210739 03/31/23 - LANDSCAPE RUBBLE MADISON… Materials/Supplies 215-7004-60431 1,537.76 TRI-STATE MATERIALS INC 210739 04/03/23 - LANDSCAPE D.G Materials/Supplies 215-7004-60431 1,034.15 VINTAGE ASSOCIATES 210744 02/17/23 - WEED ABATEMENT AT CITY O… Maintenance/Services 215-7004-60691 2,580.00 CREATIVE LIGHTING & ELECTR… 210688 3/29-3/30/23 - MEDIAN LANDSCAPE ELEC… Maintenance/Services 215-7004-60691 2,353.76 CREATIVE LIGHTING & ELECTR… 210688 04/12/23 - FS #70 LANDSCAPE LIGHTING … Maintenance/Services 215-7004-60691 361.85 THE SHERWIN-WILLIAMS CO. 210737 04/06/23 - PAINT Materials/Supplies 215-7004-60431 880.33 THE SHERWIN-WILLIAMS CO. 210737 04/07/23 - PAINT Materials/Supplies 215-7004-60431 880.33 MACIAS NURSERY, INC. 210708 04/11/23 - PLANTS Materials/Supplies 215-7004-60431 918.39 MACIAS NURSERY, INC. 210708 04/10/23 - PLANTS Materials/Supplies 215-7004-60431 380.63 MACIAS NURSERY, INC. 210708 04/10/23 - PLANTS Materials/Supplies 215-7004-60431 1,772.63 BANK OF THE WEST 210675 03/08/23 - POTTERY PLANTERS Materials/Supplies 215-7004-60431 978.75 IMPERIAL IRRIGATION DIST 210700 04/11/23 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 29.61 IMPERIAL IRRIGATION DIST 210700 04/11/23 - ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 12.34 75 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount COACHELLA VALLEY WATER DI… 210686 04/11/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 3,045.04 VINTAGE ASSOCIATES 210744 01/26/23 - PLANTS FOR MADISON MEDIAN Materials/Supplies 215-7004-60431 23.71 VINTAGE ASSOCIATES 210744 01/26/23 - PLANTS Materials/Supplies 215-7004-60431 -23.71 VINTAGE ASSOCIATES 210744 03/07/23 - PLANTS FOR MADISON MEDIAN Materials/Supplies 215-7004-60431 1,535.44 VINTAGE ASSOCIATES 210744 03/10/23 - PLANTS FOR MADISON MEDIAN Materials/Supplies 215-7004-60431 533.37 VINTAGE ASSOCIATES 210744 04/04/23 - PLANTS Materials/Supplies 215-7004-60431 3,232.50 VINTAGE ASSOCIATES 210744 04/06/23 - PLANTS Materials/Supplies 215-7004-60431 1,823.14 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 43,375.84 Fund: 221 - AB 939 - CALRECYCLE FUND
PALMS TO PINES PRINTING 210719 04/11/23 - RECYCLE TOTE BAGS (1000) AB 939 Recycling Solutions 221-0000-60127 7,705.75 BANK OF THE WEST 210675 03/16/23 - RECYCLE PROMO ITEMS AB 939 Recycling Solutions 221-0000-60127 3,019.96 Fund 221 - AB 939 - CALRECYCLE FUND Total: 10,725.71
Fund: 241 - HOUSING AUTHORITY
RUTAN & TUCKER 210727 956044 - 01/2023 HOUSING AUTHORITY Attorney 241-9101-60153 3,408.00 BANK OF THE WEST 210675 03/06/23 - MOUSE PAD FOR R.CAMARENA Operating Supplies 241-9101-60420 27.18 Fund 241 - HOUSING AUTHORITY Total: 3,435.18
Fund: 247 - ECONOMIC DEVELOPMENT FUND
BANK OF THE WEST 210675 03/07/23 - LEADERSHIP PROGRAM FOR D.… Travel & Training 247-0000-60320 999.00 Fund 247 - ECONOMIC DEVELOPMENT FUND Total: 999.00
Fund: 270 - ART IN PUBLIC PLACES FUND
XPRESS GRAPHICS 210748 04/14/23 - GOLD STAR MONUMENT TEMP… Operating Supplies 270-0000-60482 79.74 BANK OF THE WEST 210675 03/03/23 - LQAC ART PURCH. table- L. Po… Art Purchases 270-0000-74800 4,500.00 BANK OF THE WEST 210675 03/02/23 - LQAC ART PURCH. LQ Harmony… Art Purchases 270-0000-74800 7,000.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 11,579.74
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
HERMANN DESIGN GROUP INC 210696 11/2022 - CACTUS FLOWER LANDSCAPE A… Design 401-0000-60185 8,260.75 JACOBSSON ENGINEERING CO… 210702 03/2023 - JEFFERSON AVE 53 ROUNDABO… Construction 401-0000-60188 5,400.00 CONVERGINT TECHNOLOGIES … 210687 04/12/23 - CITYWIDE CAMERA SYSTEM M… Construction 401-0000-60188 3,521.25 CONVERGINT TECHNOLOGIES … 210687 03/03/23 - AVE 52 CAMERA SERVICE CALL Construction 401-0000-60188 3,712.50 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 20,894.50 Fund: 501 - FACILITY & FLEET REPLACEMENT
HWY COLLISION CENTER 210699 4/10/23 - FORD DUMP TRUCK BODY REPA… Vehicle Repair & Maintenance 501-0000-60676 4,041.82 H&G HOME IMPROVEMENTS I… 210695 1/24/23 - WC EXTERIOR TRIM PAINT City Bldg Repl/Repair 501-0000-71103 7,250.00 HWY 111 LA QUINTA CAR WA… 210698 03/2023 - CAR WASH SERVICES Vehicle Repair & Maintenance 501-0000-60676 12.00 S&D CARWASH MANAGEMENT… 210728 03/2023 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenance 501-0000-60676 779.61 BANK OF THE WEST 210675 03/06/23 - FUEL Fuel & Oil 501-0000-60674 84.64 BANK OF THE WEST 210675 03/09/23 - BUCKET FORK KIT Parts, Accessories, and Upfits 501-0000-60675 1,196.24 BANK OF THE WEST 210675 03/13/23 - CHRYSLER 300 REPAIRS VIN FH… Vehicle Repair & Maintenance 501-0000-60676 1,542.28 BANK OF THE WEST 210675 03/22/23 - LABOR MATERIAL FOR SAMPLE… Furniture 501-0000-71020 435.00 BANK OF THE WEST 210675 03/02/23 - VEHICLE TRANSPORTION VIN … Parts, Accessories, and Upfits 501-0000-60675 439.00 POWERPLAN BF 210722 04/03/23 - EQUIPMENT PARTS Parts, Accessories, and Upfits 501-0000-60675 614.43 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 16,395.02 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS … 210683 04/2023 - CH CABLE (4625) Cable/Internet - Utilities 502-0000-61400 175.81 CHARTER COMMUNICATIONS … 210683 03/24-04/23/23 - WC CABLE (4601) Cable/Internet - Utilities 502-0000-61400 289.63 ACORN TECHNOLOGY SERVICES 210670 7/1/24-6/30/25 KNOWBE4 SECURITY AW… Prepaid Expense 502-0000-13600 1,672.56 ACORN TECHNOLOGY SERVICES 210670 7/1/23-6/30/24 KNOWBE4 SECURITY AW… Prepaid Expense 502-0000-13600 1,672.56 ACORN TECHNOLOGY SERVICES 210670 7/1/25-3/31/26 KNOWBE4 SECURITY AW… Prepaid Expense 502-0000-13600 1,254.42 ACORN TECHNOLOGY SERVICES 210670 4/01-6/30/23 KNOWBE4 SECURITY AWAR… Consultants 502-0000-60104 1,761.89 INNOVATIVE DOCUMENT SOL… 210701 01/01-03/31/23 - COPIER CONTRACT OVE… Copiers 502-0000-60662 445.53 VERIZON WIRELESS 210742 01/14-02/13/23 - EOC CELL RECOVERY FE… Telephone - Utilities 502-0000-61300 5,956.05 VERIZON WIRELESS 210742 03/02-04/01/23 - BACKUP SERVER (2183) Cable/Internet - Utilities 502-0000-61400 66.17 VERIZON WIRELESS 210742 03/02-04/01/23 - CITY IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,274.20 VERIZON WIRELESS 210742 03/02-04/01/23 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 3,102.98 FRONTIER COMMUNICATIONS… 210692 03/25-04/24/23 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 100.09 FRONTIER COMMUNICATIONS… 210692 04/03-05/02/23 - 2ND CITY INTERNET LINE Cable/Internet - Utilities 502-0000-61400 2,624.76 FRONTIER COMMUNICATIONS… 210692 03/27-04/26/23 - BLACKHAWK/LQ PARK D… Cable/Internet - Utilities 502-0000-61400 80.98 FRONTIER COMMUNICATIONS… 210692 04/04-05/03/23 - DSL SVC Cable/Internet - Utilities 502-0000-61400 326.75 76 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount MICROSOFT CORPORATION 210711 03/10-04/09/23 - MS AZURE ONLINE SVCS Software Licenses 502-0000-60301 785.12 CDW GOVERNMENT INC 210682 04/03/23 - ADOBE SUBSCRIPTIONS L.REYE… Software Licenses 502-0000-60301 259.08 BANK OF THE WEST 210675 03/11/23 - GIS.LA-QUINTA.ORG DOMAIN … Software Licenses 502-0000-60301 99.99 BANK OF THE WEST 210675 03/22/23 - LA-QUINTA.ORG DOMAIN REN… Software Licenses 502-0000-60301 52.98 BANK OF THE WEST 210675 03/08/23 - PLAYINLAQUINTA DOMAIN RE… Software Licenses 502-0000-60301 56.99 BANK OF THE WEST 210675 03/14/23 - DESK FOR MOBILE SCANNER Operating Supplies 502-0000-60420 131.07 BANK OF THE WEST 210675 03/15/23 - TV MOUNT FOR LOBBY Operating Supplies 502-0000-60420 163.11 BANK OF THE WEST 210675 02/24/23 - WIRELESS MOUSES FOR CONF… Operating Supplies 502-0000-60420 228.30 BANK OF THE WEST 210675 03/15/23 - REFUND TV WALL MOUNT Operating Supplies 502-0000-60420 -163.11 BANK OF THE WEST 210675 03/13/23 - DELL LAPTOP CHARGERS (5) Operating Supplies 502-0000-60420 148.55 BANK OF THE WEST 210675 03/09/23 - WIRELESS MOUSE FOR CONFE… Operating Supplies 502-0000-60420 102.21 BANK OF THE WEST 210675 02/28/23 & 03/28/23 - HULU SUBSCRIPTI… Cable/Internet - Utilities 502-0000-61400 149.98 BANK OF THE WEST 210675 03/16/23 - SWITCH/SPLITTER KIT Machinery & Equipment 502-0000-80100 216.41 BANK OF THE WEST 210675 03/22/23 - ARC GIS ONLINE Software Licenses 502-0000-60301 1,365.50 BANK OF THE WEST 210675 03/20/23 - FILE SERVER SUBSCRIPTION Software Licenses 502-0000-60301 745.00 BANK OF THE WEST 210675 03/20/23 - TV MOUNT Operating Supplies 502-0000-60420 163.11 BANK OF THE WEST 210675 03/15/23 - REPLACEMENT TV FOR LOBBY Machinery & Equipment 502-0000-80100 1,963.49 Fund 502 - INFORMATION TECHNOLOGY Total: 27,272.16
Fund: 503 - PARK EQUIP & FACILITY FUND
GREAT WESTERN RECREATION,… 210694 3/7/23 - BIKE RACKS (8) & BENCH Parks 503-0000-71060 2,058.73 Fund 503 - PARK EQUIP & FACILITY FUND Total: 2,058.73
Fund: 601 - SILVERROCK RESORT
GARDAWORLD 210693 02/2023 - SRR ARMORED SERVICE Bank Fees 601-0000-60455 753.21 GARDAWORLD 210693 01/2023 - SRR ARMORED SVC EXCESS ITE… Bank Fees 601-0000-60455 8.32 GARDAWORLD 210693 02/2023 - SRR ARMORED SERVICES EXCESS… Bank Fees 601-0000-60455 14.56 USA DRAIN AND PLUMBING … 210741 03/31/23 - SRR KITCHEN SINK REPAIR Repair & Maintenance 601-0000-60660 3,895.00 USA DRAIN AND PLUMBING … 210741 03/31/23 - SRR RESTROOM SERVICE CALL Repair & Maintenance 601-0000-60660 1,550.00 GARDAWORLD 210693 01/2023 - SRR ARMORED SVCS TIER PRICI… Bank Fees 601-0000-60455 75.32 Fund 601 - SILVERROCK RESORT Total: 6,296.41
Grand Total: 853,585.82
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 691,649.27
201 - GAS TAX FUND 10,273.77
202 - LIBRARY & MUSEUM FUND 8,630.49
215 - LIGHTING & LANDSCAPING FUND 43,375.84
221 - AB 939 - CALRECYCLE FUND 10,725.71
241 - HOUSING AUTHORITY 3,435.18
247 - ECONOMIC DEVELOPMENT FUND 999.00
270 - ART IN PUBLIC PLACES FUND 11,579.74
401 - CAPITAL IMPROVEMENT PROGRAMS 20,894.50
501 - FACILITY & FLEET REPLACEMENT 16,395.02
502 - INFORMATION TECHNOLOGY 27,272.16
503 - PARK EQUIP & FACILITY FUND 2,058.73
601 - SILVERROCK RESORT 6,296.41
Grand Total: 853,585.82
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 7,500.00
101-0000-20305 Due to SunLine 141.00
101-0000-20330 Over Payments, AR Policy 1,197.08
101-0000-20915 Employee Computer Loan 963.40
101-0000-20981 United Way Deductions 37.00
101-0000-22810 Developer Deposits 435,592.00
101-0000-42301 Miscellaneous Revenue -10.25
101-1001-60320 Travel & Training 2,973.42
101-1002-60320 Travel & Training 50.00
101-1002-60351 Membership Dues 90.00
101-1003-60153 Attorney 25,299.54
101-1003-60154 Attorney/Litigation 4,536.00
101-1004-60103 Professional Services 20,325.00
101-1004-60320 Travel & Training 27.18
101-1004-60340 Employee Recognition Ev… 509.74
101-1004-60351 Membership Dues 265.00
101-1004-60352 Subscriptions & Publicati… 375.00
101-1005-60103 Professional Services 5,000.00
101-1005-60320 Travel & Training 911.54
101-1005-60400 Office Supplies 166.96
101-1006-60103 Professional Services 295.61
101-1006-60104 Consultants 556.87
101-1006-60122 Credit Card Fees 315.00
101-1006-60320 Travel & Training 1,679.07
101-1006-60351 Membership Dues 415.00
101-1006-60400 Office Supplies 22.68
101-1006-60410 Printing 828.57
101-1007-60402 Forms, Copier Paper 560.06
101-1007-60403 Citywide Supplies 224.33
101-1007-60470 Postage 4,054.57
101-2001-60174 Blood/Alcohol Testing 2,529.80
101-2001-60175 Special Enforcement Funds 100.00
101-2001-61300 Telephone - Utilities 875.77
101-2001-61400 Cable/Internet - Utilities 572.84
101-2002-60691 Maintenance/Services 15,022.00
101-2002-61200 Water - Utilities 544.48
101-2002-61304 Mobile/Cell Phones/Satell… 87.35
101-2002-61400 Cable/Internet - Utilities 99.99
101-2002-71031 Vehicles 5,309.04
101-3002-60107 Instructors 2,146.60
101-3002-60420 Operating Supplies 944.61
101-3003-60149 Community Experiences 6,522.44
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Account Summary
Account Number Account Name Expense Amount
101-3003-60190 X-Park Programming 71,347.00
101-3005-60117 Civic Center Lake Mainten… 337.66
101-3005-60184 Fritz Burns Pool Maintena… 10,095.00
101-3005-60423 Supplies-Graffiti and Van… 417.38
101-3005-60431 Materials/Supplies 1,111.83
101-3005-60691 Maintenance/Services 957.29
101-3005-61201 Water -Monticello Park - … 661.10
101-3005-61204 Water -Fritz Burns Park - … 192.40
101-3005-61206 Water -Desert Pride - Utili… 61.45
101-3005-61300 Telephone - Utilities 100.37
101-3007-60134 Promotional Items 6,841.36
101-3007-60351 Membership Dues 215.95
101-3007-60410 Printing 199.06
101-3007-60420 Operating Supplies 882.16
101-3008-60115 Janitorial 14,416.77
101-3008-60123 Security & Alarm 324.00
101-3008-60431 Materials/Supplies 463.30
101-3008-60691 Maintenance/Services 3,435.52
101-3008-61200 Water - Utilities 24.71
101-6001-60320 Travel & Training 300.00
101-6001-60352 Subscriptions & Publicati… 113.33
101-6002-60320 Travel & Training 4,459.92
101-6002-60352 Subscriptions & Publicati… 304.04
101-6004-60111 Administrative Citation Se… 1,214.68
101-6004-60400 Office Supplies 20.56
101-6004-60425 Supplies - Field 76.46
101-6006-60420 Operating Supplies 387.15
101-7001-60320 Travel & Training 555.00
101-7002-60183 Map/Plan Checking 2,870.00
101-7003-60103 Professional Services 18,680.00
101-7003-60432 Tools/Equipment 352.25
101-7006-60146 PM 10 - Dust Control 137.15
101-7006-60320 Travel & Training 150.00
101-7006-60352 Subscriptions & Publicati… 122.94
101-7006-60427 Safety Gear 165.19
201-7003-60103 Professional Services 3,185.75
201-7003-60429 Traffic Control Signs 6,062.71
201-7003-60430 Asphalt 243.78
201-7003-60431 Materials/Supplies 271.53
201-7003-60433 Paint/Legends 510.00
202-3004-60115 Janitorial 2,844.14
202-3004-60667 HVAC 1,408.55
202-3004-60691 Maintenance/Services 135.53
202-3006-60115 Janitorial 885.93
202-3006-60420 Operating Supplies 2,531.31
202-3006-60691 Maintenance/Services 656.64
202-3006-61200 Water - Utilities 168.39
215-7004-60431 Materials/Supplies 33,785.32
215-7004-60691 Maintenance/Services 6,503.53
215-7004-61116 Electric - Utilities 29.61
215-7004-61117 Electric - Medians - Utiliti… 12.34
215-7004-61211 Water - Medians - Utilities 3,045.04
221-0000-60127 AB 939 Recycling Solutions 10,725.71
241-9101-60153 Attorney 3,408.00
241-9101-60420 Operating Supplies 27.18
247-0000-60320 Travel & Training 999.00
270-0000-60482 Operating Supplies 79.74
270-0000-74800 Art Purchases 11,500.00
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4/24/2023 3:36:20 PM Page 9 of 9
Account Summary
Account Number Account Name Expense Amount
401-0000-60185 Design 8,260.75
401-0000-60188 Construction 12,633.75
501-0000-60674 Fuel & Oil 84.64
501-0000-60675 Parts, Accessories, and Up… 2,249.67
501-0000-60676 Vehicle Repair & Mainte… 6,375.71
501-0000-71020 Furniture 435.00
501-0000-71103 City Bldg Repl/Repair 7,250.00
502-0000-13600 Prepaid Expense 4,599.54
502-0000-60104 Consultants 1,761.89
502-0000-60301 Software Licenses 3,364.66
502-0000-60420 Operating Supplies 773.24
502-0000-60662 Copiers 445.53
502-0000-61300 Telephone - Utilities 5,956.05
502-0000-61301 Cell/Mobile Phones 4,377.18
502-0000-61400 Cable/Internet - Utilities 3,814.17
502-0000-80100 Machinery & Equipment 2,179.90
503-0000-71060 Parks 2,058.73
601-0000-60455 Bank Fees 851.41
601-0000-60660 Repair & Maintenance 5,445.00
Grand Total: 853,585.82
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 337,185.11
18-003E COACHELLA MUSIC FEST EXPENSE COACHELLA MUSIC FESTIVAL LLC 434,481.00 201603D Design Expense La Quinta Landscape Renovation Improvement 8,260.75 201709CT Construction Expense Ave 53 Jefferson St.Roundabout 5,400.00 201804E Landscape & Lighting Median Island … Landscape & Lighting Median Island Improvements 31,045.91 202003CT Construction Expense Citywide Public Safety Camera System 7,233.75 22006E GTGF LLC EXPENSE GTGF, LLC/Build to Stay 1,111.00 BDAYE City Picnic & Birthday Celebration Ex… City Picnic & Birthday Celebration 9,942.87 CSA152E CSA 152 Expenses CSA 152 Project Tracking 18,680.00 EGGE La Quinta Egg Hunt Expense La Quinta Egg Hunt -99.19 KITEE Fly Over La Quinta Expense Fly Over LQ: A Kite Experience 182.62 XPARKE X Park Expenses X Park 162.00
Grand Total: 853,585.82
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 80 CLICK HERE to Return to Agenda
City of La Quinta
Bank Transactions 4/10/2023 – 4/21/2023
Wire Transaction
Listed below are the wire transfers from 4/10/2023– 4/21/2023.

Wire Transfers:
04/11/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMENT INC $23,567.80 04/11/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMENT INC $21,667.90 04/14/2023 - WIRE TRANSFER - CALPERS $5,242.45
04/14/2023 - WIRE TRANSFER - CALPERS $13,372.75
04/14/2023 - WIRE TRANSFER - CALPERS $25,711.95
04/14/2023 - WIRE TRANSFER - LQCEA $468.00
04/14/2023 - WIRE TRANSFER - MISSION SQUARE $6,387.28
04/14/2023 - WIRE TRANSFER - MIDAMERICA $15,597.33
04/15/2023 - WIRE TRANSFER - STERLING HEALTH $1,460.39
TOTAL WIRE TRANSFERS OUT $113,475.85
ATTACHMENT 2
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City of La Quinta
Purchase Orders 1/1/23 – 3/31/23
Purchase Orders
Listed below are Purchase Orders issued from 1/1/23 – 3/31/23 with a value between $25,000 and $50,000 for City Council’s review.

Vendor P.O Number Amount Purpose
Ocean Springs Tech, INC 2223-0172 34,900.00 $ Dune Palms Mobile Home Park Pool Relocation
BMW Motorcycles of Riverside 2223-0196 32,742.60 $ RSO Motorcycle H&G Home Improvements, INC 2223-0197 28,545.00 $ Sports Complex Emergency Roof Replacement
P&M Custom Upholstery, INC 2223-0198 30,136.70 $ Reupholster Council Chambers Chairs
Agua Caliente Band of Cahuilla
Indians
2223-0204 49,350.00 $ Cultural Monitoring
ATTACHMENT 3
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City of La Quinta
CITY COUNCIL MEETING: May 2, 2023

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTIONS GRANTING PARTIAL WAIVER OF

ENTITLEMENT APPLICATION FEES AND WAIVER OF UNDERGROUNDING UTILITIES

TO CORONEL HOMES FOR FOUR VILLAGE HOSPITALITY HOMES ON FOUR PROPERTIES IN THE VILLAGE COMMERCIAL ZONE LOCATED AT 51120 AVENIDA NAVARRO, 51116 AVENIDA MENDOZA, 51080 AVENIDA MARTINEZ, AND 51100

AVENIDA MARTINEZ

RECOMMENDATION
Adopt resolutions granting Coronel Homes (Applicant) a partial waiver of entitlement application fees and waiver of undergrounding utilities for four Village Hospitality Homes on four properties in the Village Commercial zone; located at 51120 Avenida Navarro, 51116 Avenida Mendoza, 51080 Avenida Martinez, and 51100 Avenida Martinez.

EXECUTIVE SUMMARY
 On April 11, 2023, the Planning Commission approved Site Development Permits (SDPs) and Conditional Use Permits (CUPs) for four Village Hospitality Homes (VHH) in the Village Commercial (VC) zone (Attachment 1) submitted by Coronel Homes (Applicant).
 The four projects were each granted two entitlement permits (an SDP and a CUP). The Applicant is requesting a partial waiver of the entitlement application fees because staff processed all of the applications at one time, and the four projects are all similar in design, use, and are in proximate location to each other in the VC zone. (Attachment 2).  The Applicant is also requesting a waiver of undergrounding utilities on all of the project sites; stating that undergrounding the utilities would make the projects financially infeasible. (Attachment 3).

FISCAL IMPACT – None.

BACKGROUND/ANALYSIS
On October 18, 2022, the City Council revised multiple sections of the La Quinta Municipal Code (LQMC), allowing for VHH uses within the VC zone, which included:

a. (LQMC Section 9.280.030) Definition of Village Hospitality Home: “Village Hospitality Home” means a unit located on a parcel size between 4,500 square feet and 10,000 square feet that is not occupied by an owner or manager and that is rented in its entirety BUSINESS SESSION ITEM NO. 1
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to transient guests for a period of thirty (30) consecutive calendar days or less, subject to Chapter 3.24 Transient Occupancy Tax.”
b. (LQMC Section 9.150.070): Parking regulations consistent with hotel parking (1.1 spaces per room).
c. (LQMC Section 9.80.020): Requires approval of a Conditional Use Permit by the Planning Commission.

Entitlement Applications for Each Property
Each of the four VHH are located on four separate properties - 51120 Avenida Navarro, 51116 Avenida Mendoza, 51080 Avenida Martinez, and 51100 Avenida Martinez (Attachment 4).

While the four properties are owned by the same Applicant, they each require their own entitlement applications, consisting of an SDP and a CUP. If ownership of any one or more of the properties transfers to another entity, the entitlements run with each property and transfer to the subsequent owner (runs with the land). Each individual property site was approved with its own corresponding resolution and conditions of approval.

Request for Partial Waiver of Fees
The Applicant is requesting a partial waiver of entitlement application fees because staff processed all the applications at one time, and the four projects are similar in design, use, and are in proximate location to each other in the VC zone. The total amount of permit application fees for the eight applications is $63,676, which is $15,919 per individual project site. The request for partial waiver of fees is based on the estimate that processing the applications is equivalent to 1.5 times the application fee for one project. This fee amount would be $23,878.

Undergrounding Waiver
For new construction, underground wiring of electrical and other utility components is required.

A waiver may be granted if it is found that undergrounding utilities would be unreasonable, impractical and cause undue hardship to the Applicant or the general public (La Quinta Municipal Code, Chapter 8.03 Electrical Code). This condition of approval is typical of new development within the City. For the VHH, all of the properties have utility poles and lines that run along the rear property lines (Attachment 5). The Applicant is requesting a waiver from the undergrounding of utilities requirement, stating that underground utilities would make the projects financially infeasible.

ALTERNATIVES
Both waiver requests require Council approval. Council may elect to not grant one or all waivers and/or add conditions.

Prepared by: Carlos Flores, Senior Planner
Approved by: Danny Castro, Design and Development Director Attachments: 1. Vicinity Map

2. Fee Waiver Request

3. Applications Requesting Waiver to Underground Wiring Requirements

4. Entitlement Plans

5. Existing Utility Lines
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RESOLUTION 2023 - XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA

QUINTA, CALIFORNIA, GRANTING CORONEL HOMES A

PARTIAL WAIVER OF ENTITLEMENT FEES FOR FOUR
VILLAGE HOSPITALITY HOMES LOCATED AT 51120
AVENIDA NAVARRO, 51116 AVENIDA MENDOZA, 51080
AVENIDA MARTINEZ, AND 51100 AVENIDA MARTINEZ
CASE NUMBERS:

CONDITIONAL USE PERMIT 2022-0006, CONDITIONAL USE PERMIT 2022-0007, CONDITIONAL USE PERMIT 2022-0008, CONDITIONAL USE PERMIT 2022-0009, SITE DEVELOPMENT PERMIT 2022-0008, SITE DEVELOPMENT PERMIT 2022-0009, SITE DEVELOPMENT PERMIT 2022-0010, SITE DEVELOPMENT PERMIT 2022-0011 APPLICANT: CORONEL HOMES
WHEREAS, the City Council of the City of La Quinta, California did, on May 2, 2023, consider a request by Coronel Homes for a partial waiver of entitlement fees for four (4) Village Hospitality Homes on four (4) project sites located at 51120 Avenida Navarro, 51116 Avenida Mendoza, 51080 Avenida Martinez, and 51100 Avenida Martinez, more particularly described as:

Assessor Parcel Numbers:
773-078-005, 773-073-005, 773-075-005, and 773-073-004
WHEREAS, on April 11, 2023, the Planning Commission of the City of La Quinta, California, did hold a duly noticed public hearing to consider Conditional Use Permits (CUP) 2022-0006, 2022-0007, 2022-0008, and 2022-0009 and Site Development Permits (SDP) 2022-0008, 2022-0009, 2022-0010 and 2022-0011, and upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said Planning Commission adopted Planning Commission Resolution Nos. 2023-006, 2023-007, 2023- 008, and 2023-009 approving aforementioned permit applications; and WHEREAS, the request for partial waiver of fees is based on the information and evidence presented in the Staff Report for this Resolution; specifically: (1) each of the four Village Hospitality Homes is located on four separate properties, and while the four properties are owned by the same applicant, they each required their own entitlement applications, consisting of an SDP and a CUP; and (2) the estimate that processing the applications is equivalent to 1.5 times the application fee for one project since all the applications were processed simultaneously by the same applicant, and all four projects are similar in design, use, and are in proximate location to each other in the Village Commercial (VC) zone; and
WHEREAS, at the regular meeting of the City Council on May 2, 2023, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did grant a waiver of fees to reduce the required entitlement fees from $63,676 to $23,878; and
85 REVISED RESOLUTION, INCLUDED HERE WAS PROVIDED AS A HAND-OUT AT THE MEETING Resolution 2023-XXX
Project: Village Hospitality Homes – 4 Entitlement Projects; Applicant: Coronel Homes Adopted: May 2, 2023

Page 2 of 2 ends

WHEREAS, if, based upon the granting of a partial waiver of the entitlement fees by this Resolution, the payment of prevailing wages under California Labor Code section 1720 et seq. shall apply applies to any of the projects or project sites, the applicant and/or owner of any or all of the project sites shall be responsible for complying with State state law requirements for prevailing wage to the extent those requirements apply.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case.

SECTION 2. That the Council does hereby grant the request to partially waive entitlement fees for the aforementioned permit applications for the reasons set forth in this Resolution from $63,676 to $23,878.

SECTION 3. That the Council does hereby authorize the City Manager or authorized designee to execute any necessary or appropriate documents to implement this Resolution.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this the 2 day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA QUINTA, CALIFORNIA, GRANTING CORONEL

HOMES A WAIVER OF UNDERGROUNDING UTILITY

LINES FOR A VILLAGE HOSPITALITY HOME LOCATED
AT 51120 AVENIDA NAVARRO
CASE NUMBERS:

CONDITIONAL USE PERMIT 2022-0006
SITE DEVELOPMENT PERMIT 2022-0008
APPLICANT: CORONEL HOMES
WHEREAS, the City Council of the City of La Quinta, California did, on May 2, 2023, consider a request by Coronel Homes for a waiver of undergrounding of utility lines for development of a new Village Hospitality Homes located at 51120 Avenida Navarro, more particularly described as:

Assessor Parcel Number 773-078-005
WHEREAS, on April 11, 2023, the Planning Commission of the City of La Quinta, California, did hold a duly noticed public hearing to consider Conditional Use Permit 2022-0006 and Site Development Permit 2022-0008 and upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said Planning Commission adopted Planning Commission Resolution No. 2023-006 approving the aforementioned permit applications; and
WHEREAS, at the regular meeting of the City Council on May 2, 2023, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory finding pursuant to Section 8.03.020 of the Municipal Code to justify granting of the waiver:

1. The application of the specific provision in question, undergrounding of the utility lines, would be unreasonable, impractical and cause undue hardship to the Applicant or the general public, because of the complicated combination of overhead and underground primary and secondary feeds. Undergrounding of the utility lines would create a financial hardship due to the small size of the lots and the potential need to install additional overhead lines outside of the project site.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:
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Resolution 2023-XXX
Conditional Use Permit 2022-0006 and Site Development Permit 2022-0008 Project: Village Hospitality Home at 51120 Avenida Navarro Applicant: Coronel Homes Adopted: May 2, 2023

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SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case.

SECTION 2. Council does hereby grant the request to waive the requirement to underground utility lines for the reasons set forth in this Resolution for the Village Hospitality Home located at 51120 Avenida Navarro.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this May 2nd, 2023, by the following vote:

AYES:

NOES:

ABSENT:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA QUINTA, CALIFORNIA, GRANTING CORONEL

HOMES A WAIVER OF UNDERGROUNDING UTILITY

LINES FOR A VILLAGE HOSPITALITY HOME LOCATED
AT 51100 AVENIDA MARTINEZ
CASE NUMBERS:

CONDITIONAL USE PERMIT 2022-0009
SITE DEVELOPMENT PERMIT 2022-0011
APPLICANT: CORONEL HOMES
WHEREAS, the City Council of the City of La Quinta, California did, on May 2, 2023, consider a request by Coronel Homes for a waiver of undergrounding of utility lines for development of a new Village Hospitality Homes located at 51100 Avenida Martinez, more particularly described as:

Assessor Parcel Number 773-073-005
WHEREAS, on April 11, 2023, the Planning Commission of the City of La Quinta, California, did hold a duly noticed public hearing to consider Conditional Use Permit 2022-0009 and Site Development Permit 2022-0011 and upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said Planning Commission adopted Planning Commission Resolution No. 2023-009 approving the aforementioned permit applications; and
WHEREAS, at the regular meeting of the City Council on May 2, 2023, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory finding pursuant to Section 8.03.020 of the Municipal Code to justify granting of the waiver:

Undergrounding of the utility lines would create a financial hardship due to the small size of the lots and the potential need to install additional overhead lines outside of the project site.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:
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Resolution 2023-XXX
Conditional User Permit 2022-0009 and Site Development Permit 2022-0011 Project: Village Hospitality Home at 51100 Avenida Martinez; Applicant: Coronel Homes Adopted: May 2, 2023

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SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this May 2nd, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_______________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
_________________________
WILLIAM IHRKE, City Attorney
City of La Quinta, California
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RESOLUTION 2023 - XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA QUINTA, CALIFORNIA, GRANTING CORONEL

HOMES A WAIVER OF UNDERGROUNDING UTILITY

LINES FOR A VILLAGE HOSPITALITY HOME LOCATED
AT 51080 AVENIDA MARTINEZ
CASE NUMBERS:

CONDITIONAL USE PERMIT 2022-0008
SITE DEVELOPMENT PERMIT 2022-0010
APPLICANT: CORONEL HOMES
WHEREAS, the City Council of the City of La Quinta, California did, on May 2, 2023, consider a request by Coronel Homes for a waiver of undergrounding of utility lines for development of a new Village Hospitality Homes located at 51080 Avenida Martinez, more particularly described as:

Assessor Parcel Number 773-073-004
WHEREAS, on April 11, 2023, the Planning Commission of the City of La Quinta, California, did hold a duly noticed public hearing to consider Conditional Use Permit 2022-0008 and Site Development Permit 2022-0010 and upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said Planning Commission adopted Planning Commission Resolution No. 2023-008 approving the aforementioned permit applications; and
WHEREAS, at the regular meeting of the City Council on May 2, 2023, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory finding pursuant to Section 8.03.020 of the Municipal Code to justify granting of the waiver:

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:
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Resolution 2023-XXX
Conditional Use Permit 2022-0008 and Site Development Permit 2022-0010 Project: Village Hospitality Home at 51080 Avenida Martinez; Applicant: Coronel Homes Adopted: May 2, 2023

Page 2 of 2 ends

SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this May 2nd, 2023, by the following vote:

AYES:

NOES:

ABSENT:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA QUINTA, CALIFORNIA, GRANTING CORONEL

HOMES A WAIVER OF UNDERGROUNDING UTILITY

LINES FOR A VILLAGE HOSPITALITY HOME LOCATED
AT 51116 AVENIDA MENDOZA
CASE NUMBERS:

CONDITIONAL USE PERMIT 2022-0007
SITE DEVELOPMENT PERMIT 2022-0009
APPLICANT: CORONEL HOMES
WHEREAS, the City Council of the City of La Quinta, California did, on May 2, 2023, consider a request by Coronel Homes for a waiver of undergrounding of utility lines for development of a new Village Hospitality Homes located at 51116 Avenida Mendoza, more particularly described as:

Assessor Parcel Number 773-075-005
WHEREAS, on April 11, 2023, the Planning Commission of the City of La Quinta, California, did hold a duly noticed public hearing to consider Conditional Use Permit 2022-0007 and Site Development Permit 2022-0009 and upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said Planning Commission adopted Planning Commission Resolution No. 2023-007 approving the aforementioned permit applications; and
WHEREAS, at the regular meeting of the City Council on May 2, 2023, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory finding pursuant to Section 8.03.020 of the Municipal Code to justify granting of the waiver:

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:
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Resolution 2023-XXX
Conditional Use Permit 2022-0007 and Site Development Permit 2022-0009 Project: Village Hospitality Home at 51116 Avenida Mendoza; Applicant: Coronel Homes Adopted: May 2, 2023

Page 2 of 2 ends

SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this May 2nd, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
_________________________
WILLIAM IHRKE, City Attorney
City of La Quinta, California
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¯Eisenhower Drive
Calle Tampico
51116 AVENIDA MENDOZA
51120 AVENIDA NAVARRO
51080 AVENIDA MARTINEZ
51100 AVENIDA MARTINEZ
ATTACHMENT 1
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ATTACHMENT 5
ATTACHMENT 5
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City of La Quinta
CITY COUNCIL MEETING: May 2, 2023

STAFF REPORT
AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT WITH ACTION PARK ALLIANCE INC. FOR X-PARK MANAGEMENT AND MAINTENANCE SERVICES

RECOMMENDATION
Approve Agreement for Contract Services with Action Park Alliance Inc. for X-Park management and maintenance services; and authorize the City Manager to execute the agreement substantially in the form attached, allowing for minor and non-substantive changes.

EXECUTIVE SUMMARY
• In October 2021, Council approved an agreement with Action Park Alliance Inc. (APA) to manage the La Quinta X-Park (Park).
• On March 23, 2022, APA began Park operations which includes day-to-day management of the facility, programming, and events.
• Staff recommends approval of the proposed Agreement for Contract Services (Agreement) (Attachment 1), which allows APA to continue Park operations.

FISCAL IMPACT
With the execution of this Agreement, revenues generated by the Park will offset the annual expense of facility operations. The fiscal impact varies based on hours and days of operation. Staff proposes three options for Council consideration:
• Option 1 – continue five-day operations year-round for a total sum of $1,078,155 over a three-year period;
• Option 2 - implement six months of five-day operations and six months of sevenday operations for a total sum of $1,273,817 over a three-year period; or • Option 3 – expand to seven-day operations year-round for a total sum of $1,469,776 over a three-year period.

The compensations listed above includes a 5% increase for fiscal years 2024/25 and 2025/26 to account for anticipated increases in APA’s staffing fees, Consumer Price Index for Riverside County, and insurance premium costs. Proposed compensation to be allocated for each option is as follows:

BUSINESS SESSION ITEM NO. 2
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OPTION 1 – Five Day Operations Year-Round
FY 2023/24 FY 2024/25 FY 2025/26 Total
$342,000 $359,100 $377,055 $1,078,155
OPTION 2 – Five Day Operations Six Months, Seven Day Operations Six Months FY 2023/24 FY 2024/25 FY 2025/26 Total
$404,078 $424,282 $445,457 $1,273,817
OPTION – 3 Seven Day Operations Year-Round
FY 2023/24 FY 2024/25 FY 2025/26 Total
$466,225 $489,537 $514,014 $1,469,776
Funding will be budgeted in the X-Park programming account no. 101-3003-60190.

BACKGROUND/ANALYSIS
The La Quinta Park is the largest skatepark in the Coachella Valley and features two skating bowls, pump track, street course, and pro shop. In August 2021, a Request for Proposals (RFP) for skatepark management was published, and based on experience and qualifications APA was the best-suited vendor to oversee the Park. On October 19, 2021, Council approved a one-year agreement with APA to manage the Park, which includes day-to-day operations, annual/day passes, programming, and events. APA began Park operations on March 23, 2022, when the Park had its inaugural soft opening, followed by the grand opening on October 22, 2022; the agreement expires June 30, 2023.

Since the opening of the Park, APA has maintained a safe and clean facility while administering action sports programs and events for the community. Weekly programs include individual skate lessons, skate camps, Friday night jam sessions, and best trick contests. Special events include Hotwheels Superchargers, El Gato Classic, and the FiveStar Throwdown Regional Qualifier. Since managing the Park, APA has coordinated appearances from professional action sports athletes and Olympians including Eddie Elguera, Steve Caballero, Tony Hawk, the Red Bull Skate Team, and skating gold medalist Keegan Palmer.

Approval of the proposed Agreement would allow APA to continue Park operations and plan exciting new programs, enhanced events, and additional appearances by professional athletes. Staff recommends applying revenue generated from annual memberships and day-use passes (currently estimated at $60,000 per year), towards operating the Park. Additionally, Council may consider increasing the membership and day pass fees to help offset increases in operating costs. 142 CLICK HERE to Return to Agenda
Council may elect to modify and/or deny the proposed Agreement, however, this would interrupt Park operations and programs until another service provider is contracted.

Prepared by: Michael Calderon, Community Resources Analyst Approved by: Christina Calderon, Community Resources Manager Attachment: 1. Contract Services Agreement

ALTERNATIVES
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AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Action Park Alliance Inc., a California Corporation (“Contracting Party”).

The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related X-Park management and maintenance services, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be ATTACHMENT 1
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performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee.

Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.
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1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed TBD pending approval of Option 1, Option 2, or Option 3 per fiscal year (the “Contract Sum”), which is comprised of TBD estimated costs for the Initial Term and an annual 5% increase in compensation for any Extended Terms, cost increases for staffing, CPI-U, increased insurance premiums costs, as well as compensation for unanticipated programming, events, or operation supplies requested by the City, except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, or pursuant to an agreed upon monthly or quarterly schedule, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. The Contract Sum shall be paid to Contracting Party in installment payments made in accordance with the amount identified in Contracting Party’s Schedule of Compensation (Exhibit B) for work performed and properly invoiced by Contracting Party. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.

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Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2023, and terminate on June 30, 2026 (“Initial Term”). This Agreement may be extended for two (2) additional year(s) upon mutual agreement by both parties (“Extended Term”), and executed in writing.
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4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Mark Laue, Executive Director
Tel No. 951-634-6537
E-mail: [email protected]
(b) Kirsten Dermer, CEO
Tel No. 626-330-5803
Email: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as Christina Calderon, Community Resources Manager or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party 149 CLICK HERE to Return to Agenda
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without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.

4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall 150 CLICK HERE to Return to Agenda
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be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles or similar industry accepted standards and shall be complete and detailed. Upon giving the Contracting Party no less than 72 hours’ prior notice, the Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the 151 CLICK HERE to Return to Agenda
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right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required upon giving the Contracting Party no less than 72 hours’ prior notice. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. In addition to the foregoing, contracting party shall retain all its rights in its personal and intangible property, including as outlined in Government Code Section 6254.15. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement that are delivered to the City, or intended to be delivered to the City for the City’s use (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Provided, however, any item that Contracting Party creates, develops, modifies, for its internal or proprietary use, that Contracting Party reasonably determines is proprietary or confidential, shall remain Contracting Party’s sole property without any further action by Contracting Party. By way of example only, the following items are understood to remain Contracting Party’s property: operation manuals, company email and communications, strategic plans, internal analysis, contracts with third parties, social media pages, advertisements, budgets, planning documents, and employee files. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

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Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. In addition to the foregoing, contracting party shall retain all its rights in its personal and intangible property as outlined in Government Code Section 6254.15. Furthermore, this Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising 153 CLICK HERE to Return to Agenda
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out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.4 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.5 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.6 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (120) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all 154 CLICK HERE to Return to Agenda
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Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee, or, in Contracting Party’s discretion, such time that is necessary to safely and effectively wind up operations, remove its property, and turn over operations on the first day of the next calendar month. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

8.7 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.8 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder 155 CLICK HERE to Return to Agenda
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Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Christina Calderon
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

ACTION PARK ALLIANCE INC.

Mark Laue
6824 S. Centinela Ave.

Los Angeles, California 90230

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or 156 CLICK HERE to Return to Agenda
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against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, 157 CLICK HERE to Return to Agenda
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(iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation

JON MCMILLEN, City Manager
City of La Quinta, California
Dated:

ACTION PARK ALLIANCE INC.:

A California Corporation

KIRSTEN DERMER
CEO
Dated: ______________________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

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Exhibit A
Scope of Services
Contracting Party agrees to operate, manage, maintain, and supervise the La Quinta X-Park facilities which includes the skate park, pro shop/concession building, and restrooms (Facilities).

La Quinta X-Park Hours of Operation and Staffing, pending approval of Option 1, Option 2, or Option 3:

OPTION 1 – Five (5)-Day Operations Year Round
• Monday – Tuesday: CLOSED
• Wednesday – Friday – 12:00 pm – 2:00 pm – Two (2) staff • Wednesday – Friday – 2:00 pm – 9:00 pm – Three (3) staff • Saturday – Sunday – 9:00 am – 12:00 pm – Two (2) staff • Saturday – Sunday – 12:00 pm – 9:00 pm – Three (3) staff Requests to change hours of operation based on weather, school schedules, or other factors must be submitted in writing a minimum of fourteen (14) days in advance and are subject to approval by the City.

OPTION 2 – Five (5)-Day Operations Six (6) Months, Seven (7)-Day Operations Six (6) Months
• Monday – Friday – 12:00 pm – 2:00 pm – Two (2) staff (November – April) • Monday – Friday – 2:00 pm – 9:00 pm – Three (3) staff (November – April) • Mondays and Tuesdays: CLOSED (May – October)
• Saturday – Sunday – 9:00 am – 12:00 pm – Two (2) staff • Saturday – Sunday – 12:00 pm – 9:00 pm – Three (3) staff Requests to change hours of operation based on weather, school schedules, or other factors must be submitted in writing a minimum of fourteen (14) days in advance and are subject to approval by the City. Five (5)-day and seven (7)-day operation months may vary based on seasonal usage and Park attendance and is subject to approval by City staff.
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OPTION 3 – Seven (7)-Day Operations Year Round
• Monday – Friday – 12:00 pm – 2:00 pm – Two (2) staff
• Monday – Friday – 2:00 pm – 9:00 pm – Three (3) staff • Saturday – Sunday – 9:00 am – 12:00 pm – Two (2) staff • Saturday – Sunday – 12:00 pm – 9:00 pm – Three (3) staff Requests to change hours of operation based on weather, school schedules, or other factors must be submitted in writing a minimum of fourteen (14) days in advance and are subject to approval by the City.

Observed Holiday Schedule:
• The X-Park will be closed on Christmas Day, Thanksgiving, and Easter.

Membership and Entry Fees:
• Resident daily use fee: $2.00
• Resident annual membership fee: $25.00
• Non-resident daily use fee: $5.00
• Non-resident annual membership fee: $50.00
• Action Park Alliance, Inc. (APA) shall collect and retain 100% of the fees collected from concession sales and pro-shop sales.
• Revenue generated from annual membership and day passes is retained by APA and applied towards compensation identified in Exhibit B (Schedule of Compensation) for Park operations.

Membership and Entry Fees subject to change at the discretion of the City Manager.

Programming:
• Camps: Four 5-day camps per year, maximum 30 participants per session • Lessons & Clinics: Scheduled throughout the year TBD
• Special Events: El Gato Classic, WCMX World Championship, etc., TBD APA shall collect and retain 100% of revenue generated by public special events.
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Action Park Alliance Responsibilities
Staffing and Security
• The X-Park will be staffed with a minimum of two (2) qualified employees over the age of eighteen (18), at all times.
• Additional staff members will be on duty for each session or activity where additional participants require it. A minimum of one staff person per 35 participants will be on duty at all times.
• CPR Training – all of our employees are CPR and First-Aid certified. • If there are union or prevailing wage requirements, costs may increase. • APA shall provide adequate security measures (video monitoring, alarm system, etc.), meeting APA’s guidelines.

Maintenance of skatepark
• APA will conduct daily park inspections; any significant findings, especially those that may present warranty issues, will be promptly reported to the City for further action.
• Examples of maintenance that will be performed by APA are minor painting, trash removal, graffiti removal from within the fenced skatepark, and minor concrete patching (if not under warranty).
• All structural, major, or warranty work needed will be reported to the City, who will be responsible for completing the repairs or filing warranty claims with the builder.
• APA will facilitate and coordinate any necessary warranty filings and procedures.

Maintenance of pro shop
• All exterior maintenance of the pro shop building is the responsibility of the City, including major appliances, such as HVAC and electrical. • APA will maintain the interior of the pro shop building, including all fixtures provided, and will replace, at its cost, anything under $500.00. • If any warranty service is needed for any appliances or parts of the building, APA will coordinate the service with the City and maintain all appropriate documentation.
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Insurance/ Liability
• APA will require all participants to sign a liability waiver, releasing the City and APA of liability. These waivers must be signed by parent or legal guardian for anyone under the age of 18, and identification is required. Final wording of the waiver may be modified by the City’s attorney/ risk manager. • APA will require safety gear to be worn at all times, in compliance with the laws of the State of California, and will enforce such requirements. • APA will maintain a liability policy naming the City (and all related parties), in the amounts of $1M per occurrence, $2M aggregate.
• APA will maintain an accident and excess medical insurance policy to drastically reduce the likelihood of lawsuits and insurance claims, especially for medical and injury reasons.

Garbage disposal
• APA shall collect trash in the bins, and take it to the dumpster.

Record-keeping
• APA will keep detailed injury reports, maintenance reports, liability waivers, and incident reports, both electronically and physically.
• APA will report all major incidents and injuries to the City of La Quinta. • APA will complete and submit the required annual reporting and documentation to the State of California, to comply with recreational immunity provisions. • Complete financial information including detailed inventory tracking and all accounting.
• APA provides quarterly park usage reporting to the City, and annual recap reporting.

Taxes
• APA will be responsible for the collection and payment of all sales taxes on sales of non-exempt items in the pro shop.
• APA will be responsible for paying business personal property tax for its property within the pro shop building, including any fixtures and inventory. Any property taxes or special assessments for the building or the property shall be the responsibility of the City.

Concessions services
• APA will maintain a fully-stocked concession operation, including drinks, water, 163 CLICK HERE to Return to Agenda
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snack foods, etc.
• Retail goods
APA will maintain an inventory of necessary and replacement items, including skateboard decks, wheels, trucks, etc.

Sponsorship
• APA will work alongside the City of La Quinta to sell sponsorship for the skatepark, within any guidelines or restrictions from the City.

Consultation
• APA will provide consultation regarding any action sports events or marketing efforts in the city at no additional charge.

City of La Quinta Responsibilities
Skatepark
• La Quinta shall provide a professionally designed and constructed skatepark. • Skatepark shall be in good condition, and meet all American Society for Testing and Materials (ASTM) guidelines.
• Skatepark shall have adequate access control (fencing), meeting APA’s guidelines.

Pro shop building
• The X-Park pro shop building is approximately 1,400 square feet with working utilities, such as phone, internet, HVAC, electrical etc.; and contains concession operations and restrooms for APA’s staff.

Utilities costs
• The City shall be responsible for all ongoing utilities bills.

Maintenance
• The City will be responsible for major landscape and general site maintenance, including any repairs needed for lighting, fencing and major concrete repairs. • The City will be responsible for minor landscape and general site maintenance within the fenced area of the skatepark.

Garbage disposal
• The City shall be responsible for supplying a dumpster for APA to dispose of skatepark trash from skatepark participants.
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Taxes
• Any property taxes or special assessments for the building or the property shall be the responsibility of the City.

Marketing/ Promotion
• The City shall include the APA skatepark in its monthly mailers and any other promotional materials it produces.

Staffing Fees
• The City’s annual staffing fee to APA shall be payable quarterly, in advance of the beginning of each quarter.
• The first two months’ payments will be due upon the signing of the management agreement.
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ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:

1. Prevailing Wage Compliance . If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 166 CLICK HERE to Return to Agenda
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its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.

Contracting Party shall require the same of all subcontractors. 167 CLICK HERE to Return to Agenda
Exhibit C

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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed TBD pending approval of Option 1, Option 2, or Option 3 per fiscal year, encompassing the initial and any extended terms (the “Contract Sum”), which is comprised of TBD estimated costs for the Initial Term and an annual 5% increase in compensation for any Extended Terms, cost increases for staffing, CPI-U, increased insurance premiums costs, as well as compensation for unanticipated programming, events, or operation supplies requested by the City, except as provided in Section 1.7.

The Contract Sum shall be paid to Contracting Party in installment payments in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section

2.2 of this Agreement.

Contract Sum to be paid as follows:

OPTION 1 – Five Day Operations Year Round
Fiscal Year Not To Exceed Annual Compensation
2023-2024 $342,000
2024-2025 $359,100
2025-2026 $377,055
Total Compensation: $1,078,155
OPTION 2 – Five Day Operations Six Months, Seven Day Operations Six Months Fiscal Year Not To Exceed Annual Compensation
2023-2024 $404,078
2024-2025 $424,282
2025-2026 $445,457
Total Compensation: $1,273,817
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OPTION 3 – Seven Day Operations Year Round
Fiscal Year Not to Exceed Annual Compensation
2023-2024 $466,225
2024-2025 $489,537
2025-2026 $514,014
Total Compensation: $1,469,776
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Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference.
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Exhibit D
Special Requirements
None.
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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Cyber Liability
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.

Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to 172 CLICK HERE to Return to Agenda
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Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.

Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.

In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.
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E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.

Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
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5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in 175 CLICK HERE to Return to Agenda
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substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City 176 CLICK HERE to Return to Agenda
Exhibit E

Page 7 of 7 ends

or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 177 CLICK HERE to Return to Agenda
Exhibit F

Page 1 of 2 ends

Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend, and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend, and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify 178 CLICK HERE to Return to Agenda
Exhibit F

Page 2 of 2 ends

and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 179 CLICK HERE to Return to Agenda
180 CLICK HERE to Return to Agenda
332
262
317
217
349
223
2022
January February March
2023 2022 2023 2022 2023
124
206 222
252
301
385
January February
2022 2023
March
2022 2023 2022 2023
1st Quarter (January - March 2023)

DESIGN & DEVELOPMENT

QUARTERLY REPORT
The Design and Development Department consists of three divisions:

Building, The Hub, and Planning
Building Division
Plan Check Submittals
-30% from Q1 2022
516 479
673
998
702
2019 2020 2021 2022 2023
Building Permits Issued
+30% from Q1 2022
480 468 522
647
843
2019 2020 2021 2022 2023
5 year First Quarter Trend 5 year First Quarter Trend

P L A N C H E C K A N D B U I L D I N G P E R M I T S
The Building Division administers and issues all residential and commercial building permit applications, reviews plans (plan checks), and conducts on-site building inspections for compliance with the La Quinta Municipal Code and California Building Standards Code. 181 CLICK HERE to Return to Agenda
DEPARTMENTAL REPORT ITEM NO. 5
Monthly Building Inspections
+49%from Q1 2022
1,626
2,401
1,390
2,344
1,688
2,272
January February March
2022 2023 2022 2023 2022 2023
Average Building Inspections Per Day
+53% from Q1 2022
$164,742 $262,650
$64k
$39k $43k
$68k
$102k
$143k $58k
$66k $93k $116k
$289k
$80k
Plan Check Fees Building Permit Fees
-21% from Q1 2022 total of $209,130
$116k $114k $109k
$209k
$165k
2019 2020 2021 2022 2023
0 81
126
73 123
73 99
January February March
2022 2023 2022 2023 2022 2023
January February March
2022 2023 2022 2023 2022 2023
January February March
2022 2023 2022 2023 2022 2023
2,956 2,672 2,920
4,704
7,017
2019 2020 2021 2022 2023
5 year First Quarter Trend
48 43 48
76 116
2019 2020 2021 2022 2023
5 year First Quarter Trend
-50% from Q1 2022 total of $525,190
5 year First Quarter Trend
$122k
$174k
$233k
$525k
$263k
2019 2020 2021 2022 2023
5 year First Quarter Trend
1st Quarter total 1st Quarter Total

F I N A N C I A L D ATA

I N S P E C T I O N D ATA
182 CLICK HERE to Return to Agenda
Permits Planning Business License

C O U N T E R A C T I V I T Y
B u s i n e s s L i c e n s e s

L I C E N S E S A N D P E R M I T S

C U S T O M E R S E R V I C E S
The Hub serves as a one-stop permit center. It is the central location for obtaining permits for planning, building, engineering, business licenses, and special events. The Hub also issues licenses and permits for items such as garage sales, home occupations, HVAC/windows/waterheater/utility change outs pool drains, and re-roofs.
+20%
O t h e r L i c e n s e s a n d P e r m i t s
88 94 81
122 89
201
+62%

P H O N E A C T I V I T Y
from Q1 2022 from Q1 2022
2,092
2,022
2,423
Jan 2023
Feb 2023
Mar 2023
0 1000 2000 3000
321
327
419
Jan 2023
Feb 2023
Mar 2023
0 250 500 750
Includes all phone calls received by the
Concierge, the Hub general line, and all
Permit Technicians.

Includes all visitors checked in by the
Concierge.

Average
Phone Calls
Received
Per Day
Average
Visitors
Per Day
17 107
187
349
221
307
396
309
January February March
2022 2023 2022 2023 2022 2023
January February March
2022 2023 2022 2023 2022 2023
320
907
546
804
965
2019 2020 2021 2022 2023
378
275 279 258
417
2019 2020 2021 2022 2023
5 year First Quarter Trend 5 year First Quarter Trend
183 CLICK HERE to Return to Agenda

PLANNING
The Planning Division administers the zoning and development standards and works with residential and commercial developers, architects, builders, and businesses to ensure that development is consistent with the La Quinta Zoning Code and General Plan. Planning staff coordinates with the Planning Commission, whose primary function is to develop and maintain the City’s General Plan, consider development applications, as well as to serve as an advisory body to the City Council.

Planning Staff Approvals
Modification By Applicant to change materials board for Palo Verde residential development.

Special Event for the American Express PGA Golf Tournament from January 19 - 22, 2023.

Special Event Permit for the 2023 La Quinta Car Show at La Quinta Community Park on February 25, 2023, to include car displays, food, vendors, and traffic control in the surrounding area.

Modification By Applicant for 10% setback adjustment at a residence at 77800 Calle Nogales.

Site Improvements and Landscape Plans for Pickleball Courts and Fitness Center at the Traditions residential development.

Landscape Plans for Long Horn Steakhouse at 78705 Highway 111.

Minor Adjustment for wall height at a residence located at 57995 Stone Creek.

Minor Use Permit for temporary flags at sales office for Piazza Serena residential development.

Final Landscape Plans for the Diamante residential development.

PLANNING PERMITS
-61% from Q1 2022
10 8 8
6 11
4 Includes signs, temporary use,
minor use, and landscaping plans.

Planning Commission Approvals
General Plan consistency for a property purchase of 0.14 acres located at the southwest corner of Eisenhower Drive and Calle Tampico (51001 Eisenhower Drive).

Variance to allow a 10-foot front yard setback for a casita extension within the Rancho La Quinta Specific Plan at 79075 Rancho La Quinta Drive.

Modification By Applicant and Conditional Use Permit for a new 2,129 square foot Tool Rental Center addition and modifications to the outdoor displays and sales area for Home Depot at 79900 Hwy 111.

Mitigated Negative Declaration, Conditional Use Permit, and Site Development Permit for outdoor improvements within the Hillside Conservation Overlay at 77600 Avenida Fernando.

PLANNING PROJECTS
-19%from Q1 2022
9 4
7 3 3
9 Includes zoning changes, tract maps,
site developments, and parcel maps.

January February March
2022 2023 2022 2023 2022 2023
January February
2022 2023 2022 2023 2022 2023
March
32 22
12 29
18 2019 2020 2021 2022 2023
11 15 19 19 16
2019 2020 2021 2022 2023
5 year First Quarter Trend 5 year First Quarter Trend
184 CLICK HERE to Return to Agenda
The first phase of
SolTerra residential
development nears
completion
Foundation slabs at the Talus Luxury Residences
and work continues on other home sites
The Signature PGA West
development nears
completion of construction
of the final remaining lots
Interior work continues at
WDC Kitchen & Bath
at 78740 Highway 111
Design & Development Snapshot
Construction nears completion at the new
Panera Drive-Thru at 78902 Highway 111
185 CLICK HERE to Return to Agenda
186 CLICK HERE to Return to Agenda

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194 CLICK HERE to Return to Agenda

11. AIRPORT COMMISSION MEETING AGENDA
Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262
Wednesday, April 19, 2023 - 5:30 P.M.

Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference.

There will be in-person public access to the meeting location.

To submit your public comment to the Airport Commission electronically. Material may be emailed to: [email protected] - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record.

This is a hybrid in-person and virtual meeting. To virtually observe the meeting or to virtually provide public comments, please use the following Zoom link
https://us02web.zoom.us/j/86019815290?pwd=ZitOZDIyeGZhNUNEQTVkU29nTUdPdz09 or call (669) 900-6833 and enter Meeting ID: 860 1981 5290 - Passcode: 583916 City of Palm Springs: Riverside County:

Paul Slama
City of Cathedral City:

Tony Michaelis
City of Palm Desert:

Aftab Dada - Chair David Feltman Kevin Wiseman
Kevin J. Corcoran
Vice Chair Ken Hedrick City of Indian Wells:

Paul Budilo
City of Coachella:

Denise Delgado
City of Rancho Mirage:

Keith Young Gerald Adams Scott G. Miller
Patricia Breslin John Payne City of La Quinta:

Kathleen Hughes
City of Desert Hot Springs:

Jan Pye
City of Indio:

Todd Burke M. Guillermo Suero Rick Wise
Palm Springs City Staff
Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Airport Executive Director Assistant Airport Director

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE

2. POSTING OF AGENDA

3. ROLL CALL

4. ACCEPTANCE OF AGENDA

5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission

6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of January 18, 2023
REPORTS AND INFORMATIONAL ITEM NO. 27
195 CLICK HERE to Return to Agenda
Airport Commission Meeting Agenda
April 19, 2023 – Page 2
_______________________________________________________________________________________

7. INTRODUCTIONS AND PRESENTATIONS:

7.A City Manager Scott Stiles

7.B City Clerk Brenda Pree

7.C Airport Commissioner Rick Wise (Indio)

8. DISCUSSION AND ACTION ITEMS:

8.A Commissioner Terms

8.B Brown Act Rules on Discussing Agenda Items

8.C Airport Commission Meeting Time

8.D Agreement with Fuse Connect, LLC

8.E Marketing Update

8.F Budget and Finance Committee Update

8.G Financial Summary Update

8.H Airport FY23-24 and FY24-25 Budget Review

8.I Operations, Properties and Facilities Committee Update

8.J Concessions Update

8.K Ad Hoc Master Plan Review Committee / Working Group

8.L AULA Update

8.M Projects and Airport Capital Improvement Program Update

8.N Wi-Fi

8.O Airport Technology

9. EXECUTIVE DIRECTOR REPORT

10. COMMISSIONERS REQUESTS AND REPORTS

11. REPORT OF COUNCIL ACTIONS:

11.A Past City Council Actions

11.B Future City Council Actions

12. RECEIVE AND FILE:

12.A Airline Activity Report March 2023

12.B Airline Activity Report Fiscal Year Comparison

13. COMMITTEES:

13.A Updated Committee Roster

13.B Future Committee Meetings
ADJOURNMENT:

The Airport Commission will adjourn to a Regular Meeting on May 17, 2023, at 5:30 P.M. 196 CLICK HERE to Return to Agenda
Palm Springs Airport Commission Report – April 19, 2023 Meeting Public Comments – None
Introductions & Presentations ‐ new City Manager, Scott Stiles from Garden Grove. Spoke about his background and the challenges he faces in filling positions within the City. He has hired a Fire Department Captain that comes from Long Beach and has handled that airport. So that is a positive move.

Discussion and Action Items:

Commissioner Terms – City of PS may extend commissioner’s terms to 7 years for continuity as the city has so many changes being made. The other 8 cities will remain with present schedules.

Brown Act – a lengthy presentation because of four commissioners from PS who do not understand or want to understand the importance of the act. They continue to pre‐debate future agenda items, want to tag on other items not clearly stated on the agenda and dominate the meetings. I believe they should be addressed individually. It is getting very tiresome for the rest of the commission and the airport staff.

Airport Agreement with FUSE Connect – Contract signed for a three year time period with this company to take over from Lamar Advertising (since 2017) and to inject increased airport revenue through airport signage and creation of partnerships with local companies. Airport signage does need an overhaul with visual clutter removed in baggage claim areas and this young team seems up to the challenge. They handle Ontario, Santa Barbara and Sonoma airports. Appear to be innovative and think out of the box.

Marketing Updates – May is 10.3% up and too soon to tell about summer months. Service is ending for much seasonal service to Canada, Bend, Eugene, Boise, San Jose, Portland, Chicago, Atlanta, Houston, Minneapolis, New York and Austin.

Financial Summary Updates – The airport is doing extremely well both presently and into the future with money clearly earmarked for badly needed projects. The balance sheets are healthy and well thought out. Targets are realistic. The limitations on the airport and its progress rely on the inability to move ahead in a timely manner which is frustrating to the staff and commissioners.

I have elected to just review the key airport funds in this document:

Fund 405 – Customer Facility Charges paid by car rental concessionaires according to state law for future car rental car facility and development of busing operations and parking lots. PSP increased the cost of this in March 2022 from $10 per transaction to $9 per day up to five days maximum.

Year to date revenues are 71% of total budget amount of $7.4 million. This is an increase of 250% compared to prior year.

Fund 410‐ Passenger Facility Charge revenue is comprised of a $4.50 charge (net $4.39) paid by each ticketed passenger that boards a plane at the airport. Year to date revenue is approximately 62% of the budget of the $6.8 million which is an increase of roughly 17% compared to prior year. 197 CLICK HERE to Return to Agenda
Fund 415 – This fund tracks all the revenues and expenditures for operating and maintaining the airport. The year to date revenue is around 99% of the budgeted $41 million dollars. The airport collected $5.9 million from the CARES Act funs, $9.3 million of the ARPA airport funds and the federal relief grants account for 37% of the revenues for fiscal years 2022‐23.

The three key revenue generating sources are the on airport rental cars, leased parking, and terminal non‐ airline rentals from concessionaires that occupy the terminal. The terminal non‐ airline rentals are approximately 91% of the $1.7 million dollar budget.

Fund 416 – This fund has a net spending of approximately $1.3 million dollars. Three is an increase of approximately $823, 000 dollars of expenditures for the FAA funded projects: Airfield Hot Spot Study, Taxiway Rehabilitation Design, Wildlife Hazard Assessment and Runway Sweeper. The airport intends to submit for discretionary reimbursement to the FAA in the amount of $716,732 for the 3rd quarter at the end of April.

Concessions Update – Report deadlines are being met. Larger coolers will soon be brought in and then demo work over the summer.

AULA – To date United, Southwest and Delta have agreed to PSP contracts and Air Canada and American pending. Goal to present to City Council on April 27th as complete.

Wif‐Fi and Airport Technology – These continue to be joint projects with City Hall. There is no immediate fix and airport needs will not be accessed for a minimum of 6 months to a year. City needs to hire staff and establish priorities. Very frustrating for passengers, airlines, concession, communication both inside and outside the terminal. Band width is extremely weak and airport is old. It has been neglected. The City is not willing to have an independent IT staff member for the airport. This situation will become worse before it gets better.

Commissioners Requests and Reports – None
Report of Council Actions ‐ None
Next Airport Commission meeting will be a regular meeting on May 17 2023 at 5:30 pm

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La Quinta City CouncilMay 2, 2023

La Quinta City Council
May 2, 2023