Agenda packet — La Quinta City Council, June 6, 2023

CITY COUNCIL AGENDA Page 1 of 8 JUNE 6, 2023

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JUNE 6, 2023
3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CONSENT CALENDAR ITEM NO.
4 WAS PULLED AND

CONSIDERED AS BUSINESS
SESSION ITEM NO. 1.1;
BUSINESS SESSION ITEM NO. 1

WAS MOVED FOR

CONSIDERATION AS BUSINESS
SESSION ITEM NO. 1.2

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CITY COUNCIL AGENDA Page 2 of 8 JUNE 6, 2023

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.

CONFIRMATION OF AGENDA

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CITY COUNCIL AGENDA Page 3 of 8 JUNE 6, 2023

CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CARLA TRIPLETT, HUMAN RESOURCES ANALYST; AND EMPLOYEE
ORGANIZATION: LA QUINTA CITY EMPLOYEES’ ASSOCIATION, AND

UNREPRESENTED EMPLOYEES

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. CERTIFICATES OF APPRECIATION TO BURRTEC WASTE AND RECYCLING SERVICES, LLC, RIVERSIDE COUNTY SHERIFF’S DEPARTMENT, AND

RIVERSIDE COUNTY FIRE DEPARTMENT FOR THEIR EFFORTS IN RESCUING “SPARKY,” THE KITTEN

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE

1. APPROVE MEETING MINUTES DATED MAY 2, 2023 9

2. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO ATTEND U.S. TRAVEL ASSOCIATION’S EDUCATION SEMINAR FOR TOURISM ORGANIZATIONS 2023 IN SAVANNAH, GEORGIA, AUGUST 19 – 23, 2023 17 3. ADOPT RESOLUTIONS TO: 1) APPROVE PRELIMINARY 2023/24 ENGINEER’S ANNUAL LEVY REPORT FOR LANDSCAPE AND LIGHTING 19 CLICK HERE TO RETURN TO AGENDA
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ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY ANNUAL

ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NOS. 2023-012 AND 2023-013]

4. Pulled from Consent Calendar by Staff and moved for consideration under Business Session No. 1.1 >>> ADOPT RESOLUTIONS TO: 1) APPROVE

AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH

BURRTEC WASTE AND RECYCLING SERVICES, LLC, FOR SOLID WASTE

HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD
HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY

OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NOS. 2023-014 AND 2023-015]
49 5. ACCEPT LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NOS. 2016-03F2 AND 2016-03F3, LOCATED AT LA QUINTA DESERT PRIDE,

MARBELLA, AND SIERRA DEL REY DEVELOPMENTS, ON THE SOUTH SIDE

OF MILES AVENUE, EAST AND WEST OF ADAMS STREET, AND RETENTION

BASIN, LOCATED AT THE CORNER OF ASHLEY WAY AND DESERT STREAM DRIVE
71 6. ACCEPT CITYWIDE STRIPING REFRESH PROJECT NO. 2021-04, LOCATED

AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF LA QUINTA
75 7. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND

ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION
IMPROVEMENTS PROJECT NO. 2016-03I, LOCATED AT THE LA QUINTA

CACTUS FLOWER COMMUNITY, ON THE SOUTH SIDE OF FRED WARING

DRIVE AND EAST SIDE OF DUNE PALMS ROAD
79 8. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH MERCHANTS

BUILDING MAINTENANCE, LLC TO PROVIDE JANITORIAL SERVICES FOR

CITY FACILITIES
83 9. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES

WITH PALMS TO PINES PRINTING, FOR PROMOTIONAL AND PRINTING SERVICES, TO EXTEND THE TERM THROUGH FISCAL YEAR 2024/25 AND

AUTHORIZE RELATED COMPENSATION
137

10. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES

WITH INTERWEST CONSULTING GROUP, INC, FOR ON-CALL BUILDING

CODE PLAN REVIEW AND INSPECTION SERVICES, TO INCREASE THE COMPENSATION FOR FISCAL YEAR 2022/23
143

11. APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES

WITH OCEAN SPRINGS TECH, INC, FOR POOL AND WATER FEATURE 149

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CITY COUNCIL AGENDA Page 5 of 8 JUNE 6, 2023
MAINTENANCE SERVICES PROJECT NO. 2020-11, FOR A ONE-YEAR TERM

EXTENSION AND RELATED COMPENSATION

12. APPROVE CHANGE ORDER NO. 5 TO CONTRACT WITH VINTAGE

ASSOCIATES, INC, FOR PARK LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-32, FOR A ONE-YEAR TERM EXTENSION AND RELATED

COMPENSATION
155

13. APPROVE CHANGE ORDER NO. 4 TO CONTRACT WITH CREATIVE

LIGHTING INC, FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 CITYWIDE LIGHTING MAINTENANCE SERVICES PROJECT NO. 2018-31,

FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION
159

14. APPROVE CHANGE ORDER NO. 6 TO CONTRACT WITH PWLC II, INC, FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-30,

FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION
163

15. APPROVE DEMAND REGISTERS DATED MAY 12 AND MAY 19, 2023 167

16. AWARD CONTRACT TO AMERICAN ASPHALT SOUTH, INC FOR THE CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2021-08,

LOCATED AT VARIOUS LOCATIONS
183

BUSINESS SESSION
PAGE

1.1 Pulled from Consent Calendar by Staff and moved for consideration under Business Session No. 1.1 >>> ADOPT RESOLUTIONS TO: 1) APPROVE

AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH

BURRTEC WASTE AND RECYCLING SERVICES, LLC, FOR SOLID WASTE

HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD
HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY

OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NOS. 2023-014 AND 2023-015]

1.2 Moved for consideration under Business Session No. 1.2 >>> APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2022/23 187

2. APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER
COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR 2023/24 193

3. AUTHORIZE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS

SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR
FISCAL YEAR 2023/24
201
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4. APPROVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE LAW ENFORCEMENT SERVICES FOR FISCAL YEARS 2023/24 AND 2024/25 203

5. APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE

COUNTY OF RIVERSIDE, FOR FIRE PROTECTION, FIRE PREVENTION,

RESCUE, FIRE MARSHAL, AND MEDICAL EMERGENCY SERVICES, TO ADD

A FIRE SAFETY SUPERVISOR POSITION
217

STUDY SESSION
PAGE

1. DISCUSS FISCAL YEAR 2023/24 PRELIMINARY PROPOSED BUDGET 223 PUBLIC HEARINGS – None

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY RESOURCES

5. DESIGN AND DEVELOPMENT

6. FINANCE

7. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

14. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

15. CVAG PUBLIC SAFETY COMMITTEE (Peña)

16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)

17. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)

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18. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

19. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

20. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

21. SUNLINE TRANSIT AGENCY (Peña)

22. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

23. ANIMAL CAMPUS COMMISSION (Sanchez)

24. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez & Peña)

25. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

26. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez)

27. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES DATED MAY 17, 2023
303

28. FINANCIAL ADVISORY COMMISSION SPECIAL MEETING MINUTES DATED APRIL 5, 2023
309

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on June 20, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on June 2, 2023.

DATED: June 2, 2023
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
 Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].

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 The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.
*** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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CITY COUNCIL MINUTES Page 1 of 7 MAY 2, 2023

CITY COUNCIL

MINUTES
TUESDAY, MAY 2, 2023

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
City Attorney Ihrke indicated staff would present a modified resolution for Business Session Item No. 1 regarding the proposed partial application fees waiver for village hospitality homes by Coronel Homes. Council concurred.

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR REAL PROPERTY LOCATED AT 78181 AVENIDA LA FONDA, EAST OF DESERT CLUB DRIVE; ASSESSOR PARCEL NUMBER 770-125-003
CITY NEGOTIATOR: JON McMILLEN, CITY MANAGER
PROPERTY OWNER: CITY OF LA QUINTA
NEGOTIATING PARTY: NINO ROSINI
UNDER NEGOTIATION: PRICE AND TERM OF PAYMENT

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:05 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act).

CONSENT CALENDAR ITEM NO. 19

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PLEDGE OF ALLEGIANCE
Councilmember McGarrey led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
City Attorney Ihrke provided a summary of the City’s Rules of Procedure for Council Meetings and Related Functions and Activities adopted via Resolution No. 2022-027, particularly Section 4, which addresses Rules, Decorum, and Order during public meetings, and reminded the public that slanderous remarks and boisterous behavior are not appropriate and will not be tolerated.

PUBLIC SPEAKER: Richard Gray, La Quinta – asked Council to consider implementing voting districts; complemented the revamped City newsletter; suggested Council meeting minutes from last meeting be included in every agenda packet; suggested that the City website include a section for “Frequently Asked Questions;” expressed concern that new apartment developments will not have the electrical capacity for charging electric vehicles; suggested that new projects built near the Whitewater channel deposit run-off directly into the channel; and believes the proposed Troutdale Village apartment project, located at the northeast corner of Washington Street and Avenue 50, should be singlefamily residences.

PUBLIC SPEAKER: Melissa Labayog, La Quinta – supports the initiative to make La Quinta the first city with 100% literacy; La Quinta has a model short-term vacation rental (STVR) program; and the community of Highland Palms is unique – suggests establishing an “event impact zone,” permitting the entire community to have STVR permits or rezone it to a Tourist Commercial zone.

PUBLIC SPEAKER: Alena Callimanis, La Quinta – spoke about the Sphere of Influence (SOI) study session held on April 4, 2023 – expressed concern that the additional new residents will require planning for additional health care facilities and personnel; and was concerned about supplying water to additional SOI residents.

PUBLIC SPEAKER: Steven Weiner, Board Member of the La Quinta Chamber of Commerce – provided an update on Greater Coachella Valley Chamber of Commerce events, programs, and activities.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. FAMILY YMCA OF THE DESERT PRESENTATION BY CHIEF EXECUTIVE

OFFICER PAULA SIMONDS AND EARLY CHILDHOOD DIRECTOR CHERYL

HUGHES REGARDING PROGRAMS AND SERVICES
Paula Simonds, CEO and Cheryl Hughes, Early Childhood Director with Family YMCA of the Desert (YMCA) – expressed gratitude to the City and Council for the continued support and for working with the YMCA to provide facilities for 10 CLICK HERE TO RETURN TO AGENDA
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childcare and school programs they offer to the community; and gave an overview of the programs and services the YMCA is offering.

CONSENT CALENDAR

1. APPROVE COUNCIL MEETING MINUTES OF APRIL 4, 2023

2. APPROVE COUNCIL MEETING MINUTES OF APRIL 18, 2023

3. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC FOR ADDITIONAL $75,000 IN FISCAL YEAR 2022/23 FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 MAINTENANCE SERVICES AND

FOR EXTRA WORK WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER

4. APPROVE AMENDMENT NO. 12 TO PROFESSIONAL SERVICES

AGREEMENT WITH BENGAL ENGINEERING, INC FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT PROJECT NO. 2011-05

5. APPROVE AMENDMENT NO. 5 TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC FOR THE HIGHWAY 111 CORRIDOR PROJECT NO. 2019-05

6. APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE CITY OF INDIO FOR DESIGN AND CONSTRUCTION OF: 1) AVENUE 50 WIDENING IMPROVEMENTS PROJECT NO. 2022-05, 2) JEFFERSON STREET AND HIGHWAY 111 INTERSECTION IMPROVEMENTS PROJECT 2022-07, AND 3) JEFFERSON STREET SLURRY IMPROVEMENTS PROJECT 2021-17;

AND APPROPRIATE FUNDING FOR JEFFERSON STREET AND HIGHWAY 111 INTERSECTION IMPROVEMENTS AND JEFFERSON STREET SLURRY

IMPROVEMENTS

7. AWARD CONTRACT TO UNIVERSAL CONSTRUCTION ENGINEERING FOR

THE CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08

8. APPROVE DEMAND REGISTERS DATED APRIL 14 AND APRIL 21, 2023 MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve the Consent Calendar as recommended. Motion passed unanimously.

BUSINESS SESSION

1. ADOPT RESOLUTIONS GRANTING PARTIAL WAIVER OF ENTITLEMENT

APPLICATION FEES AND WAIVER OF UNDERGROUNDING UTILITIES TO

CORONEL HOMES FOR FOUR VILLAGE HOSPITALITY HOMES ON FOUR PROPERTIES IN THE VILLAGE COMMERCIAL ZONE LOCATED AT 51120 11 CLICK HERE TO RETURN TO AGENDA
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AVENIDA NAVARRO, 51116 AVENIDA MENDOZA, 51080 AVENIDA
MARTINEZ, AND 51100 AVENIDA MARTINEZ [RESOLUTION NOS. 2023-010 through 2023-014]
Senior Planner Flores presented the staff report, which is on file in the Clerk’s Office.

Council discussed circumstances that spark City review of Conditional Use Permits (CUPs); the conditions imposed by the CUPs; wall/fence on property line; status of the Imperial Irrigation District (IID) “will-serve letter” to provide electricity; responsibility of the one owner to manage the entire property; possible alternatives to a permanent waiver of undergrounding utilities, such as an in-lieu fee; undergrounding utilities benefits property owners surrounding it, the cost should be spread equitably; there’s a labor savings to the City when reviewing several similar projects at once; City fees reflect actual staff costs, no profit; the feasibility study underway regarding undergrounding all Village utilities; voting on the fee reduction request, and postponing a decision regarding undergrounding utilities until more information from the study is available, or compromise options are worked out; the decision whether to underground all Village utilities or not has yet to be made, more information is needed; and perhaps require preparation for future undergrounding, such as conduit installation.

APPLICANT: Lucas Coronel, Coronel Homes – explained the issues the project has with IID and obtaining the necessary “will-serve letter;” planned privacy block walls for all four sites; plan to prepare for future undergrounding by installing conduits; plan to install solar so power usage will be reduced; and the projects will have both gas and electric service.

Council continued to discuss that the CUP runs with the land and the use; and the consequences if a CUP is revoked.

Council reached a consensus to table for a future meeting date consideration of the request by Coronel Homes for a waiver of the requirement to underground utilities for the four Village Hospitality Homes projects, allowing the City’s consultant, NV5, Inc., to complete the feasibility study regarding undergrounding Village utilities, and for staff to identify and discuss appropriate mitigation alternatives with the Applicant.

City Attorney Ihrke proposed the following revisions to the resolution included in the staff report regarding the request for partial waiver of entitlement application fees for Council’s consideration:
 The 3rd recital of the proposed resolution on page 1 should read as listed below to include the additional language in italics:

WHEREAS, the request for partial waiver of fees is based on the information and evidence presented in the Staff Report for this Resolution; specifically: (1) each of the four Village Hospitality Homes is located on four separate properties, and while the four properties are owned by the same applicant, they each required their own entitlements applications, consisting of an SDP and a CUP, and (2) the estimate that processing the application is equivalent to 1.5 times the application fee for one project 12 CLICK HERE TO RETURN TO AGENDA
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since all the applications were processed simultaneously by the same applicant, and all four projects are similar in design, use, and are in proximate location to each other in the Village Commercial (VC) zone; and
 The 5th recital of the proposed resolution on page 2 should read as listed below to include the additional language in italics:

WHEREAS, if, based upon the granting of a partial waiver of the entitlement fees by this Resolution, the payment of, prevailing wages under California Labor Code section 1720 et seq. shall apply applies to any of the projects or project sites, the applicant and/or owner of any or all of the project sites shall be responsible for complying with State law requirements for prevailing wage to the extent those requirements apply.  Add Section 3 under the binding section of the proposed resolution which shall read as listed below in italics:

SECTION 3. That the Council does hereby authorize the City Manager or authorized designee to execute any necessary or appropriate documents to implement this Resolution.

MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to:
1) Adopt Resolution No. 2023-010 granting Coronel Homes a partial waiver of entitlement application fees for four Village Hospitality Homes located at 51120 Avenida Navarro, 51116 Avenida Mendoza, 51080 Avenida Martinez, and 51100 Avenida Martinez as amended:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, GRANTING CORONEL HOMES A PARTIAL WAIVER OF

ENTITLEMENT FEES FOR FOUR VILLAGE HOSPITALITY HOMES
LOCATED AT 51120 AVENIDA NAVARRO, 51116 AVENIDA MENDOZA, 51080 AVENIDA MARTINEZ, AND 51100 AVENIDA MARTINEZ
2) Table for a future meeting date, consideration of the request by Coronel Homes for a waiver of the requirement to underground utilities for the four Village Hospitality Homes projects.

Motion passed unanimously.

2. APPROVE CONTRACT SERVICES AGREEMENT WITH ACTION PARK ALLIANCE (APA) INC. FOR X-PARK MANAGEMENT AND MAINTENANCE

SERVICES
Community Resources Manager Calderon and Management Analyst Calderon presented the staff report, which is on file in the Clerk’s Office. 13 CLICK HERE TO RETURN TO AGENDA
CITY COUNCIL MINUTES Page 6 of 7 MAY 2, 2023
Council discussed offering residents a three-year pass; offering youth versus adult passes; requested stats on members versus day passes and residents versus nonresidents; forming a non-profit to be eligible for grants; structuring a scholarship program; available options to maintain or increase the current hours of operation, days/times users being turned away; special/private events don’t preclude other users; establishing a comprehensive City policy on sponsorship for all facilities; retail sales figures; and request to collect daily data.

OPERATOR: Victor Delgado, X-Park Operations Manager, and Mark Laue, Executive Director of APA – provided statics on users and park hours; creating a scholarship program tied to school grades; seven-day operation would be cooler months; and fiveday operation would be summer months (approximately April to September).

Council directed staff to establish a policy for sponsorship at City-owned facilities and set it for discussion as a study session on a future agenda.

PUBLIC SPEAKER: Alena Callimanis, La Quinta – recommended extending the sevenday operations for the X-park to seven months of the year.

MOTION – A motion was made and seconded by Councilmembers Peña/McGarry to approve an Agreement for Contract Services with Action Park Alliance Inc. for X-Park management and maintenance services, pursuant to Option 2 as presented with no increases in fees for the first year of the term, implementing six months of five-day operations and six months of seven-day operations for a total amount of $1,273,817 over a three-year term; and authorize the City Manager to execute the agreement substantially in the form attached, allowing for minor and non-substantive changes. Motion passed unanimously.

STUDY SESSION – None
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmembers reported on the City’s birthday party event; and ribbon-cuttings attended.

Councilmember Sanchez reported on the Business Summit Economic Forecast; and Indian Wells State of the City.

Councilmembers Peña, McGarry and Fitzpatrick volunteered to represent the Council at YMCA meetings on a rotating basis.
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CITY COUNCIL MINUTES Page 7 of 7 MAY 2, 2023

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2023, Mayor Evans reported on her participation in the following organizations’ meeting:
 CVAG EXECUTIVE COMMITTEE
 IMPERIAL IRRIGATION DISTRICT – CV ENERGY COMMISSION
La Quinta’s representative for 2023, Councilmember Peña reported on his participation in the following organizations’ meeting:
 CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE
 SUNLINE TRANSIT AGENCY

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Peña/McGarrey to adjourn at 6:09 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO ATTEND U.S. TRAVEL ASSOCIATION’S EDUCATION SEMINAR FOR TOURISM ORGANIZATIONS 2023 IN SAVANNAH, GEORGIA, AUGUST 19 – 23, 2023

RECOMMENDATION
Authorize overnight travel for Marketing Manager to attend the U.S. Travel Association’s Educational Seminar for Tourism Organizations 2023 in Savannah, Georgia, August 19-23, 2023.

EXECUTIVE SUMMARY
• The U.S. Travel Association’s Educational Seminar for Tourism Organizations (ESTO) is the leading annual learning and knowledge-sharing forum for destination marketing professionals.
• Madden Media is the City’s advertising agency and has worked with the Marketing Manager on a brand refresh focusing on community outreach. • The City is an entrant for the Community Engagement Award for the Love La Quinta and Uncovering the Gems campaigns.

FISCAL IMPACT
Estimated cost will be $3,700 which includes registration, travel, lodging, transportation, and meals. Funds are available in the 2023/24 Marketing Department’s Travel and Training budget (Account No. 101-3007-60320).

BACKGROUND/ANALYSIS
U.S. Travel Association provides value through core programs and signature events that develop professional skills, year-round networking, and connection to fellow travel professionals. ESTO, now in its 35th year, has a reputation for delivering dynamic and actionable content that elevates marketing efforts for destinations to remain competitive in today’s consumer landscape.

CONSENT CALENDAR ITEM NO. 2
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ALTERNATIVES
Council may elect not to authorize this request; however, since this training allows staff to stay current with communication techniques associated with marketing and branding, this alternative is not recommended.

Prepared by: Marcie Graham, Marketing Manager
Approved by: Gilbert Villalpando, Director
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City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTIONS TO: 1) APPROVE PRELIMINARY 2023/24 ENGINEER’S ANNUAL LEVY REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1

RECOMMENDATION
A. Adopt a Resolution approving the preliminary 2023/24 Engineer’s Annual Levy Report for Landscape and Lighting Assessment District 89-1; and B. Adopt a Resolution declaring the City’s intent to levy annual assessments for construction, maintenance, and servicing landscape and lighting improvements within the Citywide Landscape and Lighting Assessment District 89-1 and giving notice thereof.

EXECUTIVE SUMMARY
• Annually, Council must take certain actions to allow the City to levy annual assessments pertaining to Citywide Landscape and Lighting Assessment District 89- 1 (District).
• These actions include adopting the recommended resolutions and scheduling a public hearing (Hearing).
• The annual assessments fund 38% of the citywide landscape, lighting, median, and parkways maintenance costs. The 2023/24 assessment rate will remain at $35.60 per dwelling/parcel also identified as an equivalent benefit unit (EBU). This has been the rate since 1997.
• Any increase to the assessment rate requires a benefit analysis; new assessments must then be approved by a majority vote of all property owners within the City, which comprises the District.

FISCAL IMPACT
The estimated 2023/24 cost for retention basin maintenance, and median and parkway landscape and lighting maintenance is $2,617,176 (Table 1 on page 12 of Exhibit A).

CONSENT CALENDAR ITEM NO. 3
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The EBU will generate an estimated $989,016. The City will also receive $150,000 from County Service Area 152, levied by Riverside County, for retention basin maintenance. The combined income is projected to be $1,139,016, leaving a shortfall, funded by the General Fund, of $1,478,160.

BACKGROUND/ANALYSIS
In 1989, the City formed the District to fund the maintenance, construction, and servicing of landscape areas, streetlights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities as outlined in Attachment 1, including preparation of an annual engineer’s report.

The 2023/24 Preliminary Engineer’s Annual Levy Report (Engineer’s Report), included as Exhibit A to the first resolution, has been prepared by City staff and Willdan Financial Services (Willdan provides parcel recognition support) to establish the maintenance budget and identify the benefitting parcels. Below is a comparison of the 2022/23 and 2023/24 Engineer’s Reports (Table 2).
2022/23 2023/24
Citywide Benefit Zone Yes Yes
Number of Local Benefit Zones 6 6
Number of Equivalent Benefit Units (EBU’s) 27,782 27,782 EBU Rate $35.60/EBU $35.60/EBU
District Revenue $989,016 $989,016
Willdan does not project an increase in EBU’s from 2022/23 to 2023/24; actuals will be based on the final 2023/24 County Secured Tax Roll.

All property owners, including those within the six local benefit zones, would be assessed a flat rate. The methodology has remained the same under the provisions of Proposition 218, which prohibits assessment increases without the approval of a simple majority of property owners in a public vote within the District.

The Council is required to approve the Engineer’s Report and schedule a public hearing to allow property owners an opportunity to provide testimony regarding any proposed changes. The hearing is scheduled for June 20, 2023.

Approving the Engineer’s Report does not impose the proposed EBU; the City can only levy the fee after a public hearing. Upon conclusion of the hearing, Council may consider the testimony and a resolution confirming the assessment diagram and EBU Rate.

The Engineer’s report also includes an annual review of the general funds budgeted for parks (Table 1) for Council to consider if they ever chose to pursue the creation of a Parks Assessment District.
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ALTERNATIVES
Council may elect to increase assessments in order to fully fund the District costs. Staff projects that the assessment would need to increase by $53.21 per EBU to balance the District budget. If the Council selects this option, a District-wide benefit analysis and approval of the new assessments by vote of all affected property owners would be required.

Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Annual Activities Report

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RESOLUTION NO. 2023 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, APPROVING THE PRELIMINARY
ENGINEER’S REPORT FOR FISCAL YEAR 2023/2024 IN

CONNECTION WITH LA QUINTA LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICT 89-1
WHEREAS, the City Engineer has prepared and filed a report entitled “La Quinta Landscape and Lighting Assessment District 89-1, Preliminary Engineer’s Report” (the “Report”) with the City Clerk of the City of La Quinta; and WHEREAS, the Report has been presented to City Council for review; and WHEREAS, the City Council has carefully examined and reviewed such Report.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The Report, as filed, is hereby approved, included hereto as “Exhibit A” and incorporated herewith by this reference.

SECTION 2. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll.

SECTION 2. This Resolution shall go into effect upon adoption.

PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
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Resolution No. 2023 – XXX
Preliminary Engineer’s Report L&L District 89-1
Adopted: XXXXX, 2023

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ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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EXHIBIT A
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RESOLUTION NO. 2023 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION

TO LEVY THE ANNUAL ASSESSMENTS FOR

CONSTRUCTION, MAINTENANCE, AND SERVICING

LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN

THE BOUNDARIES OF THE TERRITORY INCLUDED IN

THE CITYWIDE LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1 AND TO LEVY AND

COLLECT ASSESSMENTS PURSUANT TO THE
LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING

NOTICE THEREOF
WHEREAS, the City Council, by its Resolution No. 89-9, initiated proceedings pursuant to provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as “the Act”), for the formation of a Landscape and Lighting Assessment District designated “La Quinta Landscape and Lighting Assessment District 89-1,” shall include all of the territory located within the boundaries of the City; and
WHEREAS, the City Council desires to levy and collect assessments within Landscape and Lighting Assessment District 89-1 for the Fiscal Year commencing July 1, 2023 and ending June 30, 2024 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and associated facilities located within public places in the City; and
WHEREAS, the Engineer selected by the City Council has prepared and filed a report in connection with the Landscape and Lighting Assessment District 89-1 with the City Clerk of the City of La Quinta; and
WHEREAS, the report was presented to the City Council on June 6, 2023, and the City Council adopted Resolution No. 2023-012 approving such report.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The City Council has previously formed Landscape and Lighting Assessment District 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500.

SECTION 2. The City Council hereby finds that the maintenance and operation of projects identified in the Preliminary Engineer’s Report for Landscape and Lighting 45 CLICK HERE TO RETURN TO AGENDA
Resolution No. 2023 – XXX
Intent to Levy L&L District 89-1
Adopted: XXXXX, 2023

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Assessment District 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 13D Section 5(a) of the California Constitution, that the public interest requires the maintenance of the improvements, and declares its intention to levy and collect assessments for the fiscal year commencing July 1, 2023 and ending June 30, 2024 to pay for the costs and expenses of the improvements described in Section 4 hereof.

SECTION 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City.

SECTION 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District.

SECTION 5. Notice is hereby given that June 20, 2023, at 5:00 p.m., at the City Council Chamber, located at 78495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Meeting by the City Council to allow public testimony regarding the assessment.

SECTION 6. Notice is hereby given that June 20, 2023, at 5:00 p.m., at the City Council Chamber, located at 78495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed to hold a duly noticed Public Hearing by the City Council on the question of the levy of the proposed assessment for Landscape and Lighting Assessment District 89-1. Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard.

SECTION 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act.

SECTION 8. The City Council hereby designates The Desert Sun as the newspaper in which notice of the Public Hearing shall be published.

SECTION 9. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll.

SECTION 10. This Resolution shall go into effect upon adoption. 46 CLICK HERE TO RETURN TO AGENDA
Resolution No. 2023 – XXX
Intent to Levy L&L District 89-1
Adopted: XXXXX, 2023

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PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6
th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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ATTACHMENT 1

ANNUAL ACTIVITIES

LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT
Adopt the following Resolutions:

1. Approve Preliminary Engineer’s Report (June 6, 2023).

2. Intention to levy annual assessment and notice of Public Meeting/Hearing (June 20, 2023).

3. Conduct a Public Meeting to allow testimony regarding the proposed assessments prior to Public Hearing (June 20, 2023).

4. Conduct a Public Hearing to allow written protests of the proposed assessment to be considered by the City Council prior to adoption of the final assessments (June 20, 2023).
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City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTIONS TO: 1) APPROVE AMENDMENT TO THE

AMENDED AND RESTATED AGREEMENT WITH BURRTEC WASTE AND

RECYCLING SERVICES, LLC, FOR SOLID WASTE HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR

SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS

RECOMMENDATION
A. Adopt a Resolution to approve an Amendment to the Amended and Restated Agreement with Burrtec Waste and Recycling Services, LLC, for Solid Waste Handling Services, to add collection of household hazardous waste effective July 1, 2023, and authorize the City Manager to execute the amendment.

B. Adopt a Resolution to request the County of Riverside place collection costs for solid waste handling services for single-family dwellings on the Tax Rolls for fiscal year 2023/24.

EXECUTIVE SUMMARY
 On May 17, 2022, Council adopted Resolution No. 2022-013 approving the current operative exclusive franchise agreement for waste hauling and recycling services in the City, with the Amended and Restated Agreement with Burrtec Waste and Recycling Services, LLC (Burrtec), effective July 1, 2022, which included property tax roll billing for residential customers.
 The proposed Amendment to the Amended and Restated Agreement with Burrtec (Amendment) will implement an additional service of household hazardous waste pickup upon 72-hour request, limited to four times per calendar year, per household, beginning July 1, 2023.
 The County Tax Assessor requires Council to annually adopt a resolution requesting that the cost of solid waste collection services be placed on the residential Tax Rolls.
 Included in the residential and commercial recycling rates is the recycling process fee to address the realignment of recycling.

CONSENT CALENDAR ITEM NO. 4

PULLED FROM CONSENT CALENDAR AND
CONSIDERED AS BUSINESS SESSION ITEM NO. 1.1
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FISCAL IMPACT
There are no additional costs to the City. Costs for household hazardous waste pickup service requests, as set forth in the Amendment, will be billed to residents.

BACKGROUND/ANALYSIS
The City contracts with Burrtec for solid waste collection, handling, and street sweeping services. The agreement stipulates that the cost for single-family dwelling services will be collected on the Tax Rolls; and Section 24 of the agreement states that Burrtec can adjust the rates per the Consumer Price Index and any increases from the Transfer Station.

Single-Family Dwelling 2022 Rate
(existing)
2023 Rate
(proposed)
Service Component $12.35/month $16.29/month
Disposal Component $6.40/month $6.86/month
AB 939 Fee $0.10/month $0.10/month
Total Rate $18.85/month
$226.20/year
$23.25/month
$279.00/year
Additional Residential Services 2022 Rate
(existing)
2023 Rate
(proposed)
Additional Refuse Cart $8.41/month
$100.92/year
$8.79/month
$105.48/year
Backyard Service for 3 containers $14.96/month
$179.52/year
$15.64/month
$187.68/year
Backyard Service additional container $2.95/month
$34.40/year
$3.09/month
$37.08/year
PGA 2nd Pick-up Day $14.92/month
$179.04/year
$15.73/month
$188.76/year
Surcharge for Homeowners Association
desiring Monday service
10% of Service
Component
10% of Service
Component
These service costs are not subject to Proposition 218 (which provides that all taxes and most charges are subject to voter approval) because Burrtec charges amounts that are reasonably related to the cost of the service provided. 50 CLICK HERE TO RETURN TO AGENDA
SB 1383 legislation launched in January 2022 required cities to provide Organics Recycling services to all residents and businesses. The current agreement enables Burrtec to maintain lower rates throughout the agreement terms and reduce the impact of added costs from the mandatory implementation of SB 1383 Organics Recycling services.

ALTERNATIVES – Staff does not recommend an alternative.

Prepared by: Reyna Camarena, Management Assistant
Approved by: Gilbert Villalpando, Director
Attachments: 1. Amendment to the Amended and Restated Agreement with Burrtec

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RESOLUTION NO. 2023 - XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, APPROVING AN AMENDMENT

TO THE AMENDED AND RESTATED AGREEMENT WITH

BURRTEC WASTE AND RECYCLING SERVICES, LLC

FOR SOLID WASTE HANDLING SERVICES
WHEREAS, the California Integrated Waste Management Act of 1989 (“AB 939”) (California Public Resources Code Section 40000 et seq.) has declared that it is in the public interest to authorize and require local agencies to make adequate provisions for Solid Waste handling within their jurisdictions to meet the goals and requirements of AB 939; and
WHEREAS, on May 17, 2022, the City Council adopted Resolution No. 2022-013 approving that certain Amended and Restated Agreement between City of La Quinta and Burrtec Waste And Recycling Services, LLC (“Burrtec”) for Solid Waste Handling Services, effective July 1, 2022 (the “Agreement”); and WHEREAS, the Agreement is the currently operative exclusive franchise agreement for the City’s waste hauling and recycling services, entered into pursuant to AB 939 and Public Resources Code Sections 49300 and 49500 thereunder, and the applicable provisions of the La Quinta City Charter and Municipal Code, under which the City determined that the public health, safety, and well-being required the Agreement to be awarded to a qualified company for the collection, transportation, recycling, processing, and disposal of solid waste and other services to meet the goals and requirements of AB 939; and
WHEREAS, the Term of the Agreement commenced on July 1, 2022, and will expire on June 30, 2037; and
WHEREAS, the City wishes to enter into an amendment to the Agreement, subject to the terms and conditions set forth in this Resolution and the Agreement, for specified additional services relating to the acceptance of recyclable materials and Household Hazardous Waste (HHW); and
WHEREAS, California Public Resources Code Section 49300 requires the City to approve the terms of the proposed Amendment pursuant to a City Council Resolution.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The City of La Quinta hereby approves the Amendment to Amended and Restated Agreement between City of La Quinta and Burrtec Waste And Recycling Services, LLC for Solid Waste Handling Services, in the form attached to the Staff Report accompanying this Resolution (the “Amendment”).
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Resolution No. 2023 – xxx
Amendment to the Amended and Restated Agreement with Burrtec – Adding Collection of Household Hazardous Waste effective July 1, 2023
Adopted: June 6, 2023

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SECTION 2. The term of the Amendment shall be for the same Term as the Agreement.

SECTION 3. The City Manager, with concurrence of the City Attorney, may make non-substantive edits to the Amendment as required, and the City Manager shall have the authority to execute the Amendment on behalf of the City.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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RESOLUTION NO. 2023 - XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, REQUESTING THE COUNTY

OF RIVERSIDE TO PLACE COLLECTION OF COSTS FOR
SOLID WASTE HANDLING SERVICES AT SINGLEFAMILY DWELLINGS ON THE TAX ROLLS WHEREAS, the La Quinta City Council wishes to ensure the uniform collection of rates for solid waste handling services at single-family dwellings and place collection thereof on the County of Riverside Tax Assessor’s Tax Rolls; and WHEREAS, the attached “Exhibit A” sets forth the maximum rates that may be collected for solid waste handling services at single-family dwellings in the City of La Quinta pursuant to a franchise agreement with an Effective Date of July 1, 2022, entitled “Amended and Restated Agreement Between The City of La Quinta and Burrtec Waste and Recycling Services, LLC, for Solid Waste Handling Services” as amended by that certain Amendment to the Amended and Restated Agreement, dated July 1, 2023; and WHEREAS, the City of La Quinta has determined that applicable provisions, if any, of Proposition 218 (Articles XIII C and XIII D of the California Constitution) have been satisfied in connection with the matters addressed by the Resolution.

NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta, to adopt as follows:

SECTION 1. The City Council hereby requests the Riverside County Tax Assessor to place collection of costs for solid waste handling services at single-family dwellings in the City on the County’s tax rolls as set forth by “Exhibit A,” attached hereto and incorporated by this reference.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
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Resolution No. 2023 – XXX
Residential Waste Fee Schedule on Tax Roll Fiscal Year 2023/24 Adopted: June 6, 2023

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Resolution No. 2023 – XXX
Residential Waste Fee Schedule on Tax Roll Fiscal Year 2023/24 Adopted: June 6, 2023

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EXHIBIT A
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AMENDMENT TO AMENDED AND RESTATED AGREEMENT BETWEEN

CITY OF LA QUINTA AND BURRTEC WASTE AND RECYCLING SERVICES LLC

FOR SOLID WASTE HANDLING SERVICES
This Amendment to Amended and Restated Agreement between City of La Quinta and Burrtec Waste And Recycling Services, LLC for Solid Waste Handling Services (this “Amendment”) is entered into this 1st day of July, 2023, by and between the CITY OF LA QUINTA (“City”) and BURRTEC WASTE AND RECYCLING SERVICES, LLC (the “Contractor”) with the City and Contractor sometimes together referred to herein as the “Parties.”

RECITALS
WHEREAS, the Parties previously entered into that certain Amended and Restated Agreement between City of La Quinta and Burrtec Waste And Recycling Services, LLC for Solid Waste Handling Services, dated May 17, 2022 and effective July 1, 2022 (hereinafter, the “Agreement”) WHEREAS, the Agreement is the currently operative exclusive franchise agreement for the City’s waste hauling and recycling services, entered into pursuant to the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000 et seq.), Public Resources Code Sections 49300 and 49500 thereunder, and the applicable provisions of the La Quinta City Charter and Municipal Code; City and the Contractor desire to amend the Agreement as set forth herein.

NOW THEREFORE, for valuable consideration, the parties hereto agree as follows:

1. Amendment to Section 8.6.8. Section 8.6.8 of the Agreement is hereby amended to read in its entirety as follows:
“8.6.8 Acceptance of Recyclable Materials and Household Hazardous Waste.

Contractor shall accept, free of charge, batteries, florescent or mercury light tubes, and materials commonly known as e-waste that are dropped off by Customers at Contractor’s yard in Palm Desert.

Contractor shall arrange and manage Household Hazardous Waste (HHW) (Hazardous Waste generated at residential Premises) collection. The service shall be operated according to the following guidelines:

A. Collections shall be made Monday through Friday during normal business hours of 8:00 a.m. to 5:00 p.m. to any residential dwelling that has provided Contractor with not less than seventy-two (72) hours prior telephone or written request by the occupant on any weekday.

B. Residents must store HHW materials in a secure location not accessible to the general public until collected by Contractor.

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B. The total amount of HHW materials collected from an individual dwelling unit shall not exceed fifteen (15) gallons (220lbs) per pickup as regulated by State regulations.

C. The number of collections at any dwelling shall be limited to four (4) in each calendar year.

D. Materials to be collected must be presented for collection in labeled, spill and leak-proof containers.

E. Prior to acceptance for collection, all materials shall be inspected by Contractor’s representative and only those materials that can be identified by either their original container labeling or by sight recognition of a trained technician will be accepted for collection.

F. The dwelling occupant or a responsible adult representative of the dwelling must be present at the time of collection or the material must be placed at a side gate or secure area. No items will be accepted at the curbside of any residents.

G. Multifamily residential dwellings shall keep materials in a safe but accessible location for collection. Property manager/Contractor shall be responsible for the setup of a central location that all tenants may temporarily place materials that is safe and accessible for pickup.

H. The initial rate shall be $.73 per home per month, Contractor may annually adjust the rate in accordance with Section 24.

I. Collection of Household Hazardous Waste shall commence July 1, 2023.

2. No Other Changes. Except as specifically provided herein, all terms and conditions of the Agreement shall remain in full force and effect, without waiver or modification. All terms defined in the Agreement shall have the same meaning when used in this Amendment. This Amendment and the Agreement shall be read together as one document. In the event of any conflict between the terms of this Amendment and the Agreement, the terms of this Amendment shall prevail. [Signature page follows]
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of the day and year first above written.

CITY OF LA QUINTA

By: _____________________________
Jon McMillen, City Manager
Dated: ________________________

ATTEST:
___________________________
Monika Radeva, City Clerk
APPROVED AS TO FORM:
___________________________
William H. Ihrke, City Attorney

BURRTEC WASTE AND

RECYCLING SERVICES, LLC,
a California limited liability company
By: _____________________________

Its: _____________________________

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ATTACHMENT 263 CLICK HERE TO RETURN TO AGENDA
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City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: ACCEPT LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NOS. 2016-03F2 AND 2016-03F3, LOCATED AT LA QUINTA DESERT

PRIDE, MARBELLA, AND SIERRA DEL REY DEVELOPMENTS, ON THE SOUTH SIDE

OF MILES AVENUE, EAST AND WEST OF ADAMS STREET, AND RETENTION BASIN,

LOCATED AT THE CORNER OF ASHLEY WAY AND DESERT STREAM DRIVE

RECOMMENDATION
Accept the La Quinta Landscape Renovation Improvements Project Nos. 2016-03F2 and 2016-03F3, located at Desert Pride, Marbella, and Sierra Del Rey developments as complete; authorize the City Clerk to file Notices of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $80,313, thirty-five days after the Notice of Completion is recorded.

EXECUTIVE SUMMARY
• The La Quinta Landscape Renovation projects included removing designated turf and plant material and sidewalk reconstruction along the parkway and street entrances at the La Quinta Desert Pride, Marbella, and Sierra Del Rey developments along the southside of Miles Avenue from Coldbrook Lane to Bridgette Way and on Adams Street from Miles Avenue to Westward Ho Drive. Work was also completed at the retention basin near the intersection of Desert Stream Drive and Ashley Way.
• The work is complete and Council acceptance will close the contract and allow final payment.

FISCAL IMPACT
The following is the financial accounting for Project Nos. 2016-03F2 & 2016-03F3:

Original Contract Amount $ 1,595,209
Change Orders No. 1 - 3 $ 52,694.48
Final Contract Amount $ 1,647,903.19
Project Budget $ 1,951,278
Final Contract Amount ($ 1,647,903)
Design & Professional Costs ($ 156,070)
Inspection, Survey, Plans, & Other Construction Costs ($ 2,433) Anticipated Funds Remaining* $ 144,872
* All costs to date have been accounted for and no further costs are anticipated.

CONSENT CALENDAR ITEM NO. 5
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There are adequate funds to close these projects; the final retention amount of $80,313 will be paid from account number 401-0000-20600. The anticipated savings ($149,062) will remain as available appropriations for the projects until the completion of all phases.

BACKGROUND/ANALYSIS
On July 19, 2022, Council awarded a $1,595,208.71 contract to Urban Habitat.

On October 17, 2022, a Notice to Proceed was issued with a 90-working day completion time starting on December 5, 2022, and ending on April 13, 2023. The project was deemed substantially complete on April 21, 2023. No liquidated damages or early completion incentives are recommended.

On March 6, 2023, Contract Change Order No. 1 was issued to allow for revised landscape plans, quantity adjustments, layer of paint and patch, removal and replacement of 6’ sidewalk, tree removal, 24” box Dalbergia sissoo, and extended the completion date to April 25, 2023.

On April 17, 2023, Contract Change Order No. 2 was issued to allow additional fencing, replace crushed rock with rubble, tree removal and replacement, time and material cost for additional service at sand filters, and extended the completion date to May 5, 2023.

On May 31, 2023, Contract Change Order No. 3 was issued to allow for patching and painting block wall, unclogging the drain at the basin, and replacing 10” round boxes for drain clean outs.

The projects’ construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five (35) days after the Notice of Completion is recorded.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map
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*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Notes
REPORT PRINTED ON... 2/22/2022 4:27:26 PM
Vicinity Map
Landscape Renovation
0 1, 3,009
505
Feet
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: ACCEPT CITYWIDE STRIPING REFRESH PROJECT NO. 2021-04,

LOCATED AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF LA QUINTA

RECOMMENDATION
Accept the Citywide Striping Refresh Project No. 2021-04 as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $13,947.50, thirty-five days after the Notice of Completion is recorded.

EXECUTIVE SUMMARY
• The Citywide Striping Refresh project included furnishing and refreshing striping on major arterial, primary arterial, secondary arterial, and other select streets within the City. Additional work included new signing and striping modifications on select streets.
• The work is complete and Council acceptance will close the contract and allow final payment.

FISCAL IMPACT
The following is the financial accounting for Project No. 2021-04:

Original Contract Amount $ 278,950
Final Contract Amount $ 278,950
Project Budget $ 400,000
Final Contract Amount ($ 278,950)
Design & Professional Costs ($ 58,000)
Inspection, Survey, Plans, & Other Construction Costs ($ 3,270) Anticipated Funds Remaining* $ 59,780
* All costs to date have been accounted for and no further costs are anticipated.

There are adequate funds to close this project; the final retention amount of $13,947.50 will be paid from account number 401-0000-20600.

CONSENT CALENDAR ITEM NO. 6
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BACKGROUND/ANALYSIS
On January 17, 2023, Council awarded a $278,950.00 contract to Chrisp Company.

On February 28, 2023, a Notice to Proceed was issued with a 30-working day completion time starting on March 6, 2023, and ending on April 14, 2023. The project was deemed substantially complete on April 14, 2023. No liquidated damages or early completion incentives are recommended.

The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five (35) days after the Notice of Completion is recorded.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map

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60TH AVE
54TH AVE
50TH AVE
58TH AVE
52ND AVE

MONROE ST

MADISON ST
62ND AVE

MILES AVE

JEFFERSON ST
SH-111

AIRPORT BLV

WASHINGTON ST

EISENHOWER DR
48TH AVE
®
ATTACHMENT 1
ATTACHMENT 1

ADAMS ST

FRED WARING DR DUNE PALMS RD
CALLE TAMPICO 60TH AVE AVENIDA BERMUDAS

WESTWARD
HO DR

EISENHOWER DR MONROE ST
53RD AVE 52ND AVE
Legend
Add Bike Lane/Buffer
Add Parking Lane
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City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND

ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NO. 2016-03I, LOCATED AT THE LA QUINTA CACTUS FLOWER

COMMUNITY, ON THE SOUTH SIDE OF FRED WARING DRIVE AND EAST SIDE OF

DUNE PALMS ROAD

RECOMMENDATION
Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the La Quinta Landscape Renovation Improvements Project No. 2016-03I, located at the Cactus Flower community, on the south side of Fred Waring Drive and east side of Dune Palms Road.

EXECUTIVE SUMMARY
• This seventh phase of the Measure G funded La Quinta Landscape Renovation project (Project) is located at the Cactus Flower Community, on the south side of Fred Waring Drive and east side of Dune Palms Road. (Attachment 1). • The Project includes:
o Over 47,000 square feet of turf removal.
o Over 104,000 square feet of new and refreshed landscape and irrigation. o Additive Alternate for an approximately 2,800 square foot mini sports park with pickleball courts and table tennis located on an unused portion of Buttercup Lane.

FISCAL IMPACT
The Capital Improvement Program (CIP) has allocated $9,963,148 to Landscape Renovation projects, comprised of $9,043,914 of Measure G Funds, $426,073 of General Funds, $479,661 of CVWD reimbursement, and $13,500 of Arts in Public Places Funds.

The following is the Project budget:

Total Budget
(All Phases)*
Expended To
Date
Phase 7
Cactus Flower
Professional: $ 547,258 $ 242,715 $ 30,000
Design: $ 699,212 $ 518,047 $ 76,610
Inspection/Testing/Survey: $ 677,242 $ 69,758 $ 40,000
Construction: $ 6,970,407 $4,930,967 $1,336,060
Contingency: $ 1,069,029 $ 0 $ 134,000
Total Budget: $ 9,963,148 $5,761,487 $1,616,670
*Note: This is the last phase in the multi-year Landscaping Renovation Project.

CONSENT CALENDAR ITEM NO. 7
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BACKGROUND/ANALYSIS
The CIP prioritizes renovating the parkways in north La Quinta. These improvements will entail converting turf to the Desert Oasis landscape palette, which uses hardscape textures with minimal planting to create an aesthetically pleasing water efficient environment that is cost effective to install and easier to maintain. Wall cleaning/painting complete the renovation effort.

This project includes an additive alternate for an approximately 2,800 square foot mini sports park with pickleball courts and table tennis located on an unused portion of Buttercup Lane. Staff is currently conducting outreach to residents regarding these improvements and will provide feedback received to Council and the public in August, when considering the project award.

The parkway renovation effort is divided into seven phases. The sixth phase was divided into three sub-phases: 1) Topaz, 2) Desert Pride, and 3) Sierra Del Rey/Marbella, and is now complete. This seventh phase, located at the Cactus Flower Development, is ready for plans, specifications, engineer’s estimate approval and bid.

Contingent upon approval to advertise the project for bid on June 6, 2023, the following is the project schedule:

Council Bid Authorization June 6, 2023
Bid Period June 7 to July 12, 2023
Council Considers Project Award August 1, 2023
Execute Contract and Mobilize August 2 to August 28, 2023 Construction (70 Working Days) August 2023 to December 2023 Accept Improvements December 2023

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/ City Engineer Attachment: 1. Vicinity Map

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*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Notes
REPORT PRINTED ON... 5/26/2023 3:15:05 PM

VICINITY MAP

CACTUS FLOWER LANDSCAPE RENOVATION
0 1, 3,009
505
Feet
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH

MERCHANTS BUILDING MAINTENANCE, LLC TO PROVIDE JANITORIAL SERVICES

FOR CITY FACILITIES

RECOMMENDATION
Approve an Agreement for Contract Services with Merchants Building Maintenance, LLC to provide Janitorial Services for City Facilities; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
• The City contracts Janitorial Services for City Facilities. • The City posted a Request for Proposals (RFP) for Citywide Janitorial Services on March 22, 2023 and received seven proposals.
• The selection committee recommends approving an Agreement for Contract Services (Agreement) (Attachment 1) with Merchants Building Maintenance, LLC based on the firm’s qualifications and experience.

FISCAL IMPACT
Annual service costs are estimated at $238,142 and funds for FY 2023/24 are allocated between the General Fund (101-3008-60115), Library Fund (202-3004-60115), and Museum Fund (202-3006-60115), and will be budgeted in accordance with the Agreement’s terms for future budget years.

Fiscal Year Anticipated Expenditure Annual Fees
FY 2023/24 Annual Maintenance $ 238,142
FY 2024/25 Annual Maintenance $ 238,142
FY 2025/26 Annual Maintenance $ 238,142
FY 2023/24 – 2025/26 Contingency (as needed)
Calculated at approx. 5%
$ 35,700
Initial 3-Year Term Total: $ 750,126
CONSENT CALENDAR ITEM NO. 8
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Optional One-Time 3-Year Term Extension
FY 2026/27 Annual Maintenance $ 250,000
FY 2027/28 Annual Maintenance $ 250,000
FY 2028/29 Annual Maintenance $ 250,000
FY 2026/27 – 2028/29 Contingency (as needed)
Calculated at approx. 5% $ 37,500
Agreement Total (Initial and Extended Terms – 6-years): $ 1,537,626

BACKGROUND/ANALYSIS
On March 22, 2023, the City published a RFP for Janitorial Services to service the following City facilities: City Hall, Library, Wellness Center, Museum, Public Works Yard, Fritz Burns’ pool office and restrooms, three sports parks, snack bars and restrooms. A pre-proposal facility tour was held on April 4, 2023.

Seven proposals were received and reviewed by the selection committee. Merchants Building Maintenance, LLC, located in Pomona, CA, was selected based on qualifications and experience.

If approved, the City will execute a three-year Agreement, from July 1, 2023 through June 30, 2026, with the option to extend the term for three additional years, in the amounts listed under the Fiscal Impact of this report.

Annual service costs, for the initial three-year term, are estimated at $238,142 per year.

The estimated annual service costs for the extended term is $250,000 per year for a total of $750,000. Contingency is included in the budget to allow for additional services as needed and potential prevailing wage increases. Prevailing wage increases have occurred annually from FY 2019/20 to FY 2022/23 ranging from $8,759 to $12,829 per fiscal year, in accordance with State regulations.

ALTERNATIVES
Prepared by: Carley Escarrega, Management Assistant
Alfred Berumen, Management Analyst
Approved by: Tony Ulloa, Deputy Director
Attachment: 1. Agreement for Contract Services
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AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and MERCHANT’S BUILDING MAINTENANCE, a California Limited Liability Corporation, with a place of business at 1995 W Holt Ave, Pomona, CA 91768 (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Janitorial Services, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be ATTACHMENT 1
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performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer or assigned designee.

Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.
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1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed One Million Five Hundred Thirty-Seven Thousand Six Hundred Twenty-Six Dollars and Seventy-Eight Cents ($1,537,626.78), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the 87 CLICK HERE TO RETURN TO AGENDA
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Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2023, and terminate on June 30, 2026 (“Initial Term”). This Agreement may be extended for one (1) additional three (3) year term upon mutual agreement by both parties (“Extended Term”), and executed in writing.
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4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Merchant’s Building Maintenance, LLC
1995 W Holt Ave
Pomona, CA 91768
909-928-0700
[email protected]
ATTN: Alicia Velazquez, Branch Manager
(b) City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
ATTN: Alfred Berumen
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as the Deputy Facilities Director or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in 89 CLICK HERE TO RETURN TO AGENDA
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concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.

4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents 90 CLICK HERE TO RETURN TO AGENDA
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that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. 91 CLICK HERE TO RETURN TO AGENDA
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7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any 92 CLICK HERE TO RETURN TO AGENDA
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changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and 93 CLICK HERE TO RETURN TO AGENDA
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Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for 94 CLICK HERE TO RETURN TO AGENDA
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termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder 95 CLICK HERE TO RETURN TO AGENDA
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Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Alfred Berumen
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

Merchant’s Building Maintenance, LLC
Attention: Alicia Velazquez
1995 W Holt Ave
Pomona, CA 91768

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
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10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of 97 CLICK HERE TO RETURN TO AGENDA
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any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:

MERCHANT’S BUILDING MAINTENANCE,
LLC
Name & Title
Dated: ___________________________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
99 CLICK HERE TO RETURN TO AGENDA
Exhibit A

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Exhibit A
Scope of Services

1. Services to be Provided:

The proposed work includes providing regularly scheduled janitorial services and appropriate supplies to effectively and safely maintain a high level of cleanliness for specified City facilities in accordance with the best standards of practice. It shall be the successful Contractor’s responsibility to furnish at his/her own expense all tools, equipment, labor, fuel, materials, supplies, supervision, and services necessary for the satisfactory performance of the work set forth in these specifications.

The Contractor shall provide, at his/her expense, all necessary green or green sealed cleaning supplies and equipment as may be required to perform the janitorial tasks outlined in this specification such as: cleaning supplies, floor wax, furniture polish, custodial tools, laundry materials, and high lift equipment. All such supplies and materials shall be of the highest quality, environmentally friendly, and green or green seal certified.

The City reserves the right to review and approve all items which may be used in performance of the contract work. Contractor shall provide a list of all supplies to be used.

No additional compensation shall be allowed for such items.

Contractor’s price shall include rest room supplies to be stocked in sufficient quantities as to be continuously available in all restrooms included in this contract. Quality shall not be less than that generally available in a first class American hotel and shall be subject to the approval of the City‘s Contract Officer. Supplies shall include the following: toilet tissue (two ply), hand towels (as appropriate), commode seat covers, hand soap (lotion and powder), and plastic trash liners (for ALL waste receptacles). 100 CLICK HERE TO RETURN TO AGENDA
Exhibit A

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2. Performance Standards:

CITY HALL
All locations, conference rooms, council chambers, reception areas, open common areas, restrooms, kitchens, classrooms, lobbies, inside walkways, patios, and entryways.

NIGHTLY JANITORIAL SERVICES
• All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling with proper sanitizer • Spot vacuum all carpet
• Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff)
• Clean and polish all drinking fountains
• Clean and empty smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers
• Spot clean to remove fingerprints from glass entry doors Lunchroom, Kitchen and Coffee Areas
• Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) • Clean outside of refrigerators
• Clean all microwaves inside and out
• Clean and disinfect coffee machines
• Run dishwasher
• Damp wipe all table tops and chair seats
Restrooms and Locker Rooms
• Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work, and countertops
• Clean tile behind urinals
• Clean all mirrors from top to bottom
• Sweep floors and mop with germicidal cleaner
• Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to City
Facility Maintenance Area
• Sweep or dust mop floor
• Empty trash containers
Janitorial Closets
• Remove all trash to designated area
• Maintain neat and orderly storage
101 CLICK HERE TO RETURN TO AGENDA
Exhibit A

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WEEKLY JANITORIAL SERVICE
These items must be performed at least each week in addition to the nightly service. • Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs
• Dust all picture frames, artwork, and partitions
• Wash entrances and 5 patios (Lunch, Study Session, City Manager, 2 City Council) • Clean glass entry doors and glass partitions top to bottom • Buff all tile floors
• Vacuum all carpeted areas, move all chairs, and vacuum under desks and tables • Clean and polish wood in City Council Chamber
Lunchroom, Kitchen and Coffee Areas
Deep clean, polish sinks, countertops, and front of cabinets (dishes will be cleared by City staff)
Restrooms and Locker Rooms
Dust all ledges and partitions
Janitorial Closet
• Wash and disinfect sink basin
• Mop floors and disinfect
• Restock supplies

MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly and weekly services.
• Clean all doors and frames
• Clean base moldings and vacuum edge of carpeted areas • Spot clean minor stains in carpet
• Spot clean wall surfaces in hallways
• Spot clean minor stains in seats in the City Council Chamber Luncheon, Kitchen and Coffee Areas
Remove lime buildup from faucets
Restrooms
• Thoroughly wash partitions, walls, and doors
• Thoroughly wash all floors and detail corners
• Strip and re-wax floors
• Remove lime buildup from all fixtures
• Clean showers and remove mildew
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Exhibit A

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QUARTERLY JANITORIAL SERVICE
These items must be completed at least quarterly in addition to all nightly, weekly, and monthly services.
• Shampoo hallways and high traffic areas
• Strip and re-wax tile floors
• Wash and wipe trash containers
• Wash all windows inside and out/power wash around windows and entries Lunchrooms and Kitchen
• Wash and wipe trash containers
• Strip and re-wax tile floors

BI-ANNUAL JANITORIAL SERVICES
Vacuum heating and air conditioning vents

ANNUAL JANITORIAL SERVICE
Steam clean all carpeted areas
103 CLICK HERE TO RETURN TO AGENDA
Exhibit A

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EMERGENCY OPERATIONS CENTER (EOC)

WEEKLY JANITORIAL SERVICE
• Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs
• All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling with proper sanitizer • Vacuum all carpeted areas
• Clean and polish all drinking fountains
• Spot clean to remove fingerprints from glass entry doors and glass partitions; includes cleaning of mirrors
Kitchen Area
• Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) • Clean microwave inside and out
• Rinse coffee pots and filter bowl
• Clean outside of refrigerators
• Damp wipe all table tops and chair seats
Restrooms
• Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work and countertops.
• Clean tile behind urinals
• Clean all mirrors from top to bottom
• Sweep floors and mop with germicidal cleaner
• Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to City

MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly and weekly services.
• Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff)
• Dust all frames and wall boards
• Move chairs and vacuum under desks
Kitchen
Remove lime buildup from faucets
104 CLICK HERE TO RETURN TO AGENDA
Exhibit A

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QUARTERLY JANITORIAL SERVICE
These items must be completed at least quarterly in addition to all nightly and weekly services
• Clean base moldings and vacuum edge of carpeted areas • Clean doors and frames
• Spot clean wall surfaces in hallways
• Spot clean minor stains in carpet

BI-ANNUAL JANITORIAL SERVICE
• Shampoo hallways and high traffic areas
• Strip and re-wax tile floors
• Wash and wipe trash containers
• Clean all windows inside and out both sides
• Vacuum heating and air conditioning vents
Restrooms
• Thoroughly wash partitions, walls, and doors
• Thoroughly detail corners
• Strip and re-wax floors
• Remove lime buildup from all fixtures
• Dust all ledges
• Wash and wipe trash containers
Kitchen
• Wash and wipe trash containers
• Strip and re-wax tile floors

ANNUAL JANITORIAL SERVICE
Steam clean all carpeted areas
105 CLICK HERE TO RETURN TO AGENDA
Exhibit A

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LIBRARY
Offices at all locations, conference rooms, reception areas, open common areas, interior and exterior restrooms, classrooms, lobbies, inside walkways and entryways.

NIGHTLY JANITORIAL SERVICE
• All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling with proper sanitizer • Vacuum all carpeted areas
• Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff)
• Clean and polish all drinking fountains
• Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers
• Spot clean to remove fingerprints from glass entry doors and glass partitions; includes cleaning of mirrors
Lunchroom, Kitchens and Coffee Areas
• Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) • Clean microwaves inside and out
• Clean and disinfect coffee machines
• Clean outside of refrigerators
• Damp wipe all table tops and chair seats
Restrooms
• Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work and countertops.
• Clean tile behind urinals
• Clean all mirrors from top to bottom
• Sweep floors and mop with germicidal cleaner
• Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to City
• Secure the (2) exterior restroom doors after cleaning Janitorial Closets
• Sweep or dust mop floor
• Remove all trash to designated area
• Maintain neat and orderly storage
106 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 8 of 23 ends

WEEKLY JANITORIAL SERVICE
These items must be performed at least once each week in addition to the nightly service. • Buff all tile floors
• Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs
• Dust all picture frames, artwork, and bookshelves
• Move chairs and vacuum under desks
• Wash entrances
• Clean glass entry doors and glass partitions top to bottom • Vacuum all carpeted areas, pull out all chairs and vacuum under desks and tables • Clean, sweep and empty trash at exterior patio
Lunchroom, Kitchen and Coffee Areas
Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) Restrooms and Locker Rooms
Dust all ledges and partitions.

Janitorial Closet
• Wash sink basin and disinfect
• Mop floors and disinfect
• Restock supplies

MONTHLY JANITORIAL SERVICE
These items must be completed at least once a month in addition to all nightly and weekly services.
• Clean doors and frames
• Clean base moldings and vacuum edge of carpeted areas • Spot clean minor stains in carpet
• Spot clean wall surfaces in hallways
• Spot clean minor stains in seats at the reading desks and computer desks Luncheon, Kitchen and Coffee Areas
Remove lime buildup from faucets.

Restrooms
• Thoroughly wash partitions, walls, and doors
• Thoroughly wash all floors and detail corners
• Strip and re-wax floors
• Remove lime buildup from all fixtures
• Clean showers and remove mildew
107 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 9 of 23 ends

QUARTERLY JANITORIAL SERVICE
• Shampoo hallways and high traffic areas
• Strip and re-wax tile floors
• Wash and wipe trash containers
• Wash all windows inside and out/power wash around windows and entries QUARTERLY service dates will be scheduled by Contractor and Buildings Superintendent on acceptance of the contract agreement.

Lunchrooms and Kitchen
• Wash and wipe trash containers
• Strip and re-wax tile floors

BI-ANNUAL JANITORIAL SERVICES
• Vacuum heating and air conditioning vents
• Steam clean all carpeted areas
BI-ANNUAL services will be performed in March and September. Exact dates will be scheduled by Contractor and Facilities Analyst on acceptance of the contract agreement. 108 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 10 of 23 ends

WELLNESS CENTER
Seven days per week; Offices at all locations, conference rooms, reception areas, open common areas, restrooms, classrooms, lobbies, lounges, inside walkways, entryways, fitness room, office, aerobic room and fitness restrooms with shower facilities.

Kitchen and Coffee Areas
• Clean and disinfect all sinks and countertops (dishes cleaned by City Staff); damp wipe the wet bar and sink in the Hospitality Room area and the Arts & Crafts room • Clean microwaves inside and out
• Clean and disinfect coffee machines
• Clean and disinfect water dispensers
• Clean outside of refrigerators and freezer
• Damp wipe all table tops and chair seats
Restrooms and Locker Rooms
• Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work, and countertops.
• Clean tile behind urinals
• Clean all mirrors from top to bottom
• Sweep floors and mop with germicidal cleaner
• Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to City
• Clean and sanitize showers in fitness restrooms
• Damp wipe/dust lockers in fitness room
109 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 11 of 23 ends

Janitorial Closets
• Remove all trash to designated area
• Maintain neat and orderly storage
• Expanded men’s and women’s restrooms have additional closet space for storage

WEEKLY JANITORIAL SERVICE
These items must be performed at least once each week in addition to the nightly service.

Offices at all locations, conference rooms, reception areas, open common areas, restrooms, classrooms, lobbies, inside walkways, entryways, fitness room, office, and aerobic room.
• Scrub and buff all tile floors
• Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs
• Dust all picture frames and artwork and counter areas • Move chairs and vacuum under desks
• Wash entrances and patios
• Clean glass entry doors and glass partitions/windows top to bottom • Clean windows in fitness room
Kitchen and Coffee Areas
• Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) • Clean and sanitize garbage disposal.

Restrooms
Dust all ledges and partitions.

Janitorial Closet
• Wash sink basin and disinfect
• Mop floors and disinfect
• Restock supplies
Patio Areas
• Power wash and rinse down areas
• Wash down outside furniture when cushions are not present. 110 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 12 of 23 ends

MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly and weekly services.
• Clean doors, door frames, and inside window areas
• Clean base moldings and vacuum edge of carpeted areas • Spot clean minor stains in carpet
• Spot clean wall surfaces in hallways
• Spot clean minor stains on furniture in lobby, hospitality area, and fitness room (Only use clean water on furniture. No chemicals)
Kitchen and Coffee Areas
Remove lime buildup from faucets.

Restrooms
• Thoroughly wash partitions, walls, and doors
• Thoroughly wash all floors and detail corners
• Strip and re-wax floors
• Remove lime buildup from all fixtures and shower areas

QUARTERLY JANITORIAL SERVICE
• Shampoo hallways and high traffic areas
• Carpet clean the multipurpose room
• Strip and re-wax tile
• Wash and wipe trash containers
• Wash all windows inside and out/power wash around windows and entries Kitchen
• Wash and wipe trash containers
• Strip and re-wax tile floors

BI-ANNUAL JANITORIAL SERVICES
Vacuum heating and air conditioning vents

ANNUAL JANITORIAL SERVICE
Carpet buff and clean all carpeted areas
111 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 13 of 23 ends

MUSEUM
Offices at all locations, conference rooms, exhibit areas, open common areas, restrooms, classrooms, lobbies, inside walkways, and entryways.

NIGHTLY JANITORIAL SERVICE
• All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling with proper sanitizer • Vacuum all carpeted areas including elevator
• Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff)
• Clean and polish all drinking fountains
• Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers
• Spot clean to remove fingerprints from glass entry doors, glass partitions, mirrors, and stainless-steel elevator walls and doors
Lunchroom, Kitchen and Coffee Areas
• Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) • Clean microwave inside and out
• Clean outside of refrigerators
• Rinse coffee pots and filter bowl
• Run dishwasher
• Damp wipe all table tops and chair seats
Restrooms and Locker Rooms
• Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work, and countertops.
• Clean tile behind urinals
• Clean all mirrors from top to bottom
• Sweep floors and mop with germicidal cleaner
• Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to City
Janitorial Closets
• Sweep or dust mop floor
• Remove all trash to designated area
• Maintain neat and orderly storage
112 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 14 of 23 ends

WEEKLY JANITORIAL SERVICE
These items must be performed at least once each week in addition to the nightly service. • Buff all tile floors
• Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs
• Dust all picture frames, artwork, and book shelves
• Move chairs and vacuum under desks
• Wash entrances
• Clean glass entry doors and glass partitions top to bottom Lunchroom, Kitchen and Coffee Areas
Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) Restrooms and locker Rooms
Dust all ledges and partitions
Janitorial Closet
• Wash sink basin and disinfect
• Mop floors and disinfect
• Restock supplies

MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly and weekly services.
• Clean doors and frames
• Clean base moldings and vacuum edge of carpeted areas • Spot clean minor stains in carpet
• Spot clean wall surfaces in hallways
• Spot clean minor stains in seats
Luncheon, Kitchen and Coffee Areas
Remove lime buildup from faucets
Restrooms
• Thoroughly wash partitions, walls, and doors
• Thoroughly wash all floors and detail corners
• Strip and re-wax floors
• Remove lime buildup from all fixtures
• Clean showers and remove mildew
113 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 15 of 23 ends

QUARTERLY JANITORIAL SERVICE
These items must be completed at least quarterly in addition to all nightly and weekly services.
• Shampoo hallways and high traffic areas
• Strip and re-wax tile floors
• Wash and wipe trash containers
• Wash all windows inside and out/power wash around windows and entries Lunchrooms and Kitchen
• Wash and wipe trash containers
• Strip and re-wax tile floors

BI-ANNUAL JANITORIAL SERVICES
Vacuum heating and air conditioning vents

ANNUAL JANITORIAL SERVICE
Steam clean all carpeted areas including elevator
114 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 16 of 23 ends

PARK RESTROOMS
Cove Restroom, Silver Rock Park, Fritz Burns Park, Sports Complex, Colonel Mitchell Paige, La Quinta Park

DAILY/NIGHTLY JANITORIAL SERVICE
• Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work and countertops.
• Clean tile and walls behind urinals
• Sweep floors and mop with a scented germicidal/cleaner and disinfectant • Wash waste containers, including lids, and replace liners • Clean all mirrors from top to bottom
• Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel and soap dispensers to City • Daily maintenance of the La Quinta Park small restroom building.

Janitorial Closets
• Remove all trash to designated area
• Maintain neat and orderly storage

WEEKLY JANITORIAL SERVICE
• Restock supplies
• Scrub and hose entryways

MONTHLY JANITORIAL SERVICE
• Thoroughly wash partitions and doors
• Spot clean wall surfaces
• Thoroughly wash all floors and detail corners
• Remove lime buildup from all fixtures
• Pressure wash all interior ceilings, walls, and surfaces

BI-ANNUAL JANITORIAL SERVICES
• Stock extra toilet paper and a paper towels in storage rooms in case they run out

ANNUALLY
Provide an extra case of toilet paper and a case of folded paper towels to the La Quinta Park snack bar and Sports Complex snack bar (late-September and mid-January). 115 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 17 of 23 ends

ANNAUL DEEP CLEANING
Clean out snack bars at La Quinta Park and Sports Complex in late-August (Remove all trash; clean and polish sinks, shelves, and countertops; clean outside of all snack bar equipment and refrigerators; clean hand sink basins and disinfect; wash glass windows; dust all ledges and partitions; clean wall surfaces; thoroughly sweep and wash all floors and detail corners; strip and re-wax floors; wash and wipe out trash containers). 116 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 18 of 23 ends

PUBLIC WORKS YARD RESTROOMS AND OFFICES
Offices, conference rooms, reception areas, open common areas, restrooms (2-office,1- shop exterior), inside walkways, and entryways.

NIGHTLY JANITORIAL SERVICE
• All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling
• Vacuum all carpeted areas
• Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff)
• Clean and polish all drinking fountains
Lunchroom, Kitchen and Coffee Areas
• Clean and disinfect all sinks and countertops (dishes cleaned by City Staff); • Clean microwaves inside and out
• Clean outside of refrigerators
• Rinse coffee pots and filter bowl
• Run dishwasher
• Damp wipe all table tops and chair seats
Restrooms and Locker Rooms
• Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work, and countertops.
• Clean tile behind urinals
• Clean all mirrors from top to bottom
• Sweep floors and mop with germicidal cleaner
• Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Report broken paper towel dispensers and soap dispensers to City Janitorial Closets
• Remove all trash to designated area
• Maintain neat and orderly storage
117 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 19 of 23 ends

WEEKLY JANITORIAL SERVICE
These items must be performed at least once each week in addition to the nightly service. • Buff all tile floors
• Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs
• Dust all picture frames and bookshelves
• Move chairs and vacuum under desks
Lunchroom, Kitchen and Coffee Areas
Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) Restrooms and Locker Rooms
Dust all ledges and partitions
Janitorial Closet
• Wash sink basin and disinfect
• Mop floors and disinfect
• Restock supplies

Page 20 of 23 ends

QUARTERLY JANITORIAL SERVICE
• Shampoo hallways and high traffic areas
• Strip and re-wax tile floors
• Wash and wipe trash containers
• Wash all windows inside and out/power wash around windows and entries Lunchrooms and Kitchen
• Wash and wipe trash containers
• Strip and re-wax tile floors

BI-ANNUAL JANITORIAL SERVICES
Vacuum heating and air conditioning vents

ANNUAL JANITORIAL SERVICE
Steam clean all carpeted areas
119 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 21 of 23 ends

ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:

1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 120 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 22 of 23 ends

its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.

Contracting Party shall require the same of all subcontractors.

2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement.

3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. 121 CLICK HERE TO RETURN TO AGENDA
Exhibit A

Page 23 of 23 ends

(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.

5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 122 CLICK HERE TO RETURN TO AGENDA
Exhibit B

Page 1 of 1 ends

Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed One Million Five Hundred Thirty-Seven Thousand Six Hundred Twenty-Six Dollars and Seventy-Eight Cents ($1,537,626.78) (“Contract Sum”) for the life of the Agreement, encompassing the Initial and any Extended Terms. The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section

2.2 of this Agreement.

Anticipated Annual Agreement Costs & Budget Expenditure Schedule Fiscal Year Anticipated Expenditure Annual Fees
FY 2023/24 Annual Maintenance $ 238,142.26
FY 2024/25 Annual Maintenance $ 238,142.26
FY 2025/26 Annual Maintenance $ 238,142.26
FY 2023/24 – 2025/26 Contingency
Calculated at approx. 5% $ 35,700
Initial 3-Year Term Total: $ 750,126.78
Optional One-Time 3-Year Term Extension
FY 2026/27 Annual Maintenance $ 250,000.00
FY 2027/28 Annual Maintenance $ 250,000.00
FY 2028/29 Annual Maintenance $ 250,000.00
FY 2026/27 – 2028/29 Contingency
Calculated at approx. 5% $ 37,500
Agreement Total (Initial and Extended Terms – 6-years): $ 1,537,626.78 123 CLICK HERE TO RETURN TO AGENDA
Exhibit C

Page 1 of 3 ends

Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule. The following table itemizes the services provided, the frequency of service, and the charges for each location:

ITEM
NO.

LOCATION TIMES
PER
WEEK

TOTAL PER

MONTH IN

DOLLARS

PER YEAR SQUARE
FEET

NUMBER OF

RESTROOMS
1a
City Hall
78495 Calle Tampico
Mon.-Fri. After 5:30 p.m.
5 $
X12=
$ 48,400
MEN - 5
WOMEN - 5
Toilets - 20
Urinals - 4
1b City Hall Patios
After 5:30 p.m. 1$
X12=
$ 1,301
1c
City Hall
Emergency Operations Center, Stairwells
Front and Back & Hallways (Archive room
NOT include)
After 5:30 p.m.
1 $
X12=
$ 3,100
MEN - 1
WOMEN - 1
Toilets - 3
Urinals - 1
1d City Hall Special Covid Disinfecting as
Needed after 5:30
As
needed $
As needed 48,400
2a
Library Book & Office Areas
78275 Calle Tampico
Sun. – Sat. After 7 p.m.
7 $
X12=
$
16,000
MEN – 1
WOMEN – 1
Toilets – 5
Urinals – 1
2b Library Classroom & Community Room
with Kitchen 7 $
X12=
$ 2,000
2c
Exterior Library Restrooms
Lock Restrooms after Cleaning 7
$
X12
$ 160
MEN - 1
WOMEN - 1
Toilets - 2
2d Library Special Covid Disinfecting as
needed after 7:00 p.m.

As
needed $
As needed 16,000
3a
Wellness Center
78450 Avenida La Fonda
Mon-Fri After 10 p.m. 7$
X12=
$
16,240
MEN - 2
WOMEN - 2
SHARED - 1
Toilets - 10
Urinals - 2
6,208.51
74,502.12
213.48 2,561.76

66.32 795.84
2,823.58 33,882.96
440.74 5,288.88
3,194.40
544.57
6,534.84
1,408.00
2,965.15 35,581.80

Page 11 ends

-2-
ITEM
NO.

LOCATION TIMES
PER
WEEK

TOTAL PER

MONTH IN

DOLLARS

PER YEAR SQUARE
FEET

NUMBER OF

RESTROOMS
3b
Wellness Center/ Multi-purpose Area
as needed after events
(Flat Rate/2-week notice) N/A $ Reimbursed by
Renters
16,240
MEN - 2
WOMEN - 2
SHARED - 1
Toilets - 10
Urinals - 2
3c Wellness Center Patios
After 10 p.m. 1$
X12=
$ 2,500
3d Wellness Center Special Covid Disinfecting
as needed after 10 p.m.

As
Needed $
As Needed 16,240
4a
Museum
77885 Avenida Montezuma
Mon. - Fri. After 9:30 p.m. 5$
X12=
$
8,800
MEN - 1
WOMEN - 1
SHARED - 1
Toilets - 6
Urinals - 1
4b
Museum Meeting Room/ Special Cleaning
as needed after events.
(Flat Rate/2-week notice)
N/A $ Reimbursed by
Renters 1,000
4c Museum Special Covid Disinfecting as
Needed
As
Needed $
As Needed 8,800
5a
Public Works Yard (Offices &
Restrooms) 78109 Avenue 52
Mon–Fri After 5:30 p.m. 5 $
X12=
$ 1,900
MEN – 1
WOMEN - 1
MEN -1 Exterior
Shop
Toilets - 3
5b Public Works Yard Special Covid
Disinfecting
As
Needed $
As Needed 1,900
6 Sports Complex
78900 Avenue 50
Mon–Sun After 10 p.m.

Lock Restrooms after Cleaning
7 $
X12=
$ 880
MEN - 3
WOMEN - 3
Toilets - 6
Urinals - 3
7a
Fritz Burns Park Restrooms
78060 Frances Hack Lane
Mon-Sun after 10 p.m.

Lock Restrooms after cleaning
7 $
X12=
$ 400
MEN - 1
WOMEN - 1
Toilets - 2
8 Colonel Mitchell Paige Restrooms
43495 Palm Royal Drive
Mon–Fri After 10 p.m. (Aug1 – June 1)
Sat after 10 p.m. (Nov1 - Feb-1)
Lock Restrooms After Cleaning
5 6
$
X11=
X4=
$
125
MEN - 1
WOMEN - 1
Toilets - 4
Urinals – 1
271.66
104.26 1,251.12
989.54 11,874.48
119.73
447.55 5,370.60
866.78
10,401.36
546.85
6,562.20
436.89
1,970.12
4,805.79
$ 492.53
1,429.12
774.40
297

Page 12 ends

-3-
ITEM
NO.

LOCATION TIMES
PER
WEEK

TOTAL PER

MONTH IN

DOLLARS

PER YEAR SQUARE
FEET

NUMBER OF

RESTROOMS
9a
La Quinta Park Restrooms
79120 Blackhawk Way
Sat-Sun @ 11a.m. & 11p.m. &
Mon-Fri after 10 p.m.

Lock Restrooms After Nightly Cleaning
9 $
X12=
$ 380
MEN - 1
WOMEN - 1
Toilets - 6
Urinals - 1
9b
La Quinta Park, New Restrooms
71290 Blackhawk Way
Mon – Sat @ 11 p.m. (Nov1 – July31)
Lock Restrooms After Nightly Cleaning
6 $
X9
220
MEN – 1
WOMEN – 1
Toilets – 6
Urinals - 2
9c
La Quinta Park Snack Bar
79120 Blackhawk Way
Annual Super Cleaning-August
N/A $
X1=
$ 220
10 Fritz Burns Pool Restroom & Offices
78060 Frances Hack Lane
After 7 p.m.
6 $
X12=
$ 990
MEN - 1
WOMEN - 1
Toilets - 5
Urinals - 1
11 Silver Rock Park Restrooms
51900 Silver Rock Way
After 10 p.m.

Lock restrooms after nightly cleaning
7 $
12X=
$
150 MEN - 1
Women - 1
Toilets – 4
Urinals - 2
11a
Silver Rock Park Building
Flat Rate As
Needed $
As needed 3,000 MEN – 1
WOMEN – 1
Toilets – 4
Urinals - 2
12 Cove Restroom
La Quinta Cove Trailhead
After 10 p.m.

Lock restroom after cleaning
7 $
X12=
$
50 Unisex Toilet - 1
$

TOTAL PER
MONTH
$

TOTAL PER
YEAR
TOTAL BASE PRICE FOR ONE YEAR $______________________________________ TOTAL BASE PRICE FOR ONE YEAR (Words):
709.46
8,513.52
564.13 $ 5,077.17
341.42
341.42
813.05
9,756.60
544.57 6,534.84
217.57
544.57 6,534.84
238,142.26
20,322.51 238,142.26
Two Hundred Thirty-Eight Thousand One Hundred
Forty Two Dollars and Twenty-Six Cents

Page 13 ends

Exhibit D

Page 1 of 2 ends

Exhibit D
Special Requirements
California Displaced Janitor Opportunity Act
The Displaced Janitor Opportunity Act (California Labor Code Sections 1060-1065) became effective on January 1, 2002. The law applies to companies that employ 25 or more individuals. Covered employees are those who work at least 15 hours per week under a contract to provide janitorial or building maintenance services.

The law requires contractors and subcontractors that obtain a new contract from an awarding authority to provide janitorial or building maintenance services at a job site or sites to retain for a 60-day transition period employees who have been employed by the former contractor or subcontractor for the preceding four months or longer at the site or sites covered by the successor service contract, unless the successor contractor or subcontractor has “reasonable and substantiated” cause not to hire an employee based on his or her previous performance or conduct .

The successor contractor or subcontractor is required to provide a written offer of employment to each employee in the employee's primary language or another language in which the employee is literate. The offer should state the time within which the employee must accept the offer, but in no case may that time be less than 10 days.

Nothing in the law requires the successor contractor or successor subcontractor to pay the same wages or offer the same benefits as were provided by the prior contractor or prior subcontractor.

At the end of the 60-day transition employment period, the successor contractor or successor subcontractor is required to provide a written performance evaluation to each employee retained pursuant to this law. If the employee's performance during that 60-day period is satisfactory, the employee must be offered continued employment. Any employment after the 60-day transition employment period is at-will employment.

If at any time the successor contractor or subcontractor determines that fewer employees are needed to perform the contract than were required by the previous contractor, the successor contractor or subcontractor is required to retain employees by seniority within the job classification.

Once the new contract begins, the successor contractor or subcontractor must provide to the awarding authority (1) a list of employees providing services at the site or sites covered under that contract, indicating which of these employees were employed at the site or sites by the terminated contractor or terminated subcontractor and (2) a list of any of the terminated contractor's employees who were not retained, stating the reason these employees were not retained.
127 CLICK HERE TO RETURN TO AGENDA
-2-
The law establishes additional requirements for the new contractor or subcontractor during the 60-day transition employment period, including:
• maintaining a preferential hiring list of eligible covered employees who were not retained from which the contractor or subcontractor must hire additional employees until such time as all of the terminated contractor's or terminated subcontractor's employees have been offered employment.
• Refraining from discharging without cause an employee retained pursuant to this law. Cause must be based only on the performance or conduct of the particular employee.

Source: California Labor Code Sections 1060-1065
128 CLICK HERE TO RETURN TO AGENDA
Exhibit E

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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Cyber Liability
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. 129 CLICK HERE TO RETURN TO AGENDA
Exhibit E

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Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
130 CLICK HERE TO RETURN TO AGENDA
Exhibit E

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e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.

Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.

In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.

E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.

Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the 131 CLICK HERE TO RETURN TO AGENDA
Exhibit E

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right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the 132 CLICK HERE TO RETURN TO AGENDA
Exhibit E

Page 5 of 6 ends

exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a 133 CLICK HERE TO RETURN TO AGENDA
Exhibit E

Page 6 of 6 ends

given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 134 CLICK HERE TO RETURN TO AGENDA
Exhibit F

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Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
135 CLICK HERE TO RETURN TO AGENDA
Exhibit F

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d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 136 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT

SERVICES WITH PALMS TO PINES PRINTING, FOR PROMOTIONAL AND PRINTING SERVICES, TO EXTEND THE TERM THROUGH FISCAL YEAR 2024/25 AND

AUTHORIZE RELATED COMPENSATION

RECOMMENDATION
Approve Amendment No. 2 to Agreement for Contract Services with Palms to Pines Printing, for promotional and printing services, for a compensation amount of $75,000 per fiscal year and to extend the term through fiscal year 2024/25; and authorize the City Manager to execute the Amendment.

EXECUTIVE SUMMARY
• Per the City’s purchasing policy, amounts paid to vendors/contractors over $50,000 require Council approval.
• In 2020, the City obtained three informal bids and contracted with Palms to Pines for promotional and printing services based on cost efficiency. • Amendment No. 2 (Attachment 1) to the Agreement for Contract Services (Agreement) proposes to extend the term of the Agreement for two additional years through fiscal year (FY) 2024/25, to accommodate citywide usage of Palms to Pines for separate promotional items and printing needs.

FISCAL IMPACT
If approved, Amendment No. 2 proposes an extension in term for 2 years, for a total not to exceed amount up to $75,000 per FY to accommodate for promotional items and printed materials citywide. Funds will be budgeted for FY 2024/25 in accordance with the Agreement terms. The costs are allocated between the accounts listed below:
• Marketing 101-3007-60461
• Community Resources 101-3003-60149
• Wellness Center 101-3002-60420
• Recycling 221-0000-60127
• Human Resources 101-2001-60109
• Code Compliance 101-6004-60400
CONSENT CALENDAR ITEM NO. 9
137 CLICK HERE TO RETURN TO AGENDA
• City Wide Printing 101-3007-60410

BACKGROUND/ANALYSIS
The City utilized various companies to purchase printed material, promotional items, and apparel. After research and bid submittals in 2020, Palms to Pines Printing offered the best value for the price point and was contracted to provide promotional and printing services citywide.

Proposed Amendment No. 2 to the Agreement with Palms to Pines Printing would extend the term through FY 2024/25 with compensation of up to $75,000 per fiscal year to accommodate citywide purchasing of promotional items and printing.

Staff continues to review quotes on products and Palms to Pines remains the lowest price on each product while staying on brand. Additionally, staff will continue to review alternative vendors for additional promotional and printing needs.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Marcie Graham, Marketing Manager
Approved by: Gilbert Villalpando, Director
Attachment: 1. Amendment No. 2 to Agreement for Contract Services with Palms to Pines Printing
138 CLICK HERE TO RETURN TO AGENDA
AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES

WITH PALMS TO PINES PRINTING
This Amendment No. 2 (“Amendment No. 2”) to Agreement for Contract Services (“Agreement”) is made and entered into as of the 6th day of June, 2023 (“Effective Date”) by and between the CITY OF LA QUINTA (“City”), a California municipal corporation, and PALMS TO PINES PRINTING AND PROMOTIONAL PRODUCTS (“Contracting Party”).

RECITALS
WHEREAS, on or about July 1, 2021, City executed an Agreement with Contracting Party to provide promotional and printing services to the City, for a total not to exceed amount of $49,000. The term of the Agreement expired June 30, 2022 (“Initial Term”); and
WHEREAS, on or about July 1, 2022, the City and Contracting party executed Amendment No. 1 to the Agreement extending the Term with one additional year, from July 1, 2022, to June 30, 2023 (“Extended Term”), and increased the Contract Sum for fiscal year 2022/23 to not to exceed amount of $75,000; and WHEREAS, the City and Contracting Party mutually agree to extend the Term of the Agreement for two additional years, from July 1, 2023 through June 30, 2025 (“Extended Term”); and
WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement not to exceed amount of $75,000 per fiscal year for fiscal years 2023/24 and 2024/25.

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows:

1. Section 2.1 – Contract Sum is amended to read as follows:

Section 2.1 – Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Forty-Nine Thousand Dollars ($49,000) ATTACHMENT 1 139 CLICK HERE TO RETURN TO AGENDA
for fiscal year 2021/22, and Seventy-Five Thousand Dollars ($75,000.00) per year for fiscal years 2022/23 throught 2024/25 (the “Contract Sum”) except as provided in Section

1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the methods of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2. Section 3.4 – Term is amended to read as follows:

Section 3.4 – Term. Unless earlier terminated in accordance with the provisions in Article

8.0 of this Agreement, the term of this agreement shall commence on July 1, 2021, and terminate on June 30, 2022 (“Initial Term”). This Agreement was extended via Amendment No. 1 for one additional year from July 1, 2022, through June 30, 2023, and via Amendment No. 2 for two additional years from July 1, 2023, through June 30, 2025 (“Extended Terms”). This Agreement may not be extended.

In all other respects, the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 on the respective dates set forth below.
140 CLICK HERE TO RETURN TO AGENDA

CITY OF LA QUINTA, PALMS TO PINES PRINTING

a California municipal corporation,
and charter city
__________________________ __________________________
Jon McMillen, City Manager Fred Armstrong, President
Date: _________________ Date: __________________
ATTEST:
__________________________
Monika Radeva, City Clerk
APPROVED AS TO FORM:
_________________________
William H. Ihrke, City Attorney
141 CLICK HERE TO RETURN TO AGENDA
Exhibit B
Schedule of Compensation
With the exception of Compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Forty-Nine Thousand Dollars ($49,000) for fiscal year 2021/22, and Seventy-Five Thousand Dollars ($75,000) per year for fiscal years 2022/23 through 2024/25 (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in payments made based on items ordered and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of the Agreement.
142 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT

SERVICES WITH INTERWEST CONSULTING GROUP, INC, FOR ON-CALL BUILDING

CODE PLAN REVIEW AND INSPECTION SERVICES, TO INCREASE THE COMPENSATION FOR FISCAL YEAR 2022/23

RECOMMENDATION
Approve Amendment No. 2 to Agreement for Contract Services with Interwest Consulting Group, Inc. for on-call building code plan review and inspection services, increasing the compensation by $116,000 for fiscal year 2022/23; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
 The City has contracted with Interwest Consulting Group, Inc. (Interwest) for on-call building plan review and inspection services (Services) since 2018, following a Request for Proposals (RFP).
 Due to increased workload and a staffing vacancy, additional funding is needed to meet current building activity reviews and inspections; and on February 21, 2023, Council approved a mid-year budget adjustment of $150,000 to provide the necessary resources to meet demand.
 Amendment No. 2 requests to increase fiscal year (FY) 2022/23 compensation by $116,000.

FISCAL IMPACT
Funds are available in the Building Division Contract Services budget (101-6003-60118) for FY 2022/23 for this increase.

TERM COMPENSATION
Original Agreement 2018-2021 $324,000 per year
Amendment No. 1
Optional 2-Year Term Extension
2021-2023 $324,000 per year
Amendment No. 2
Increase Contract Sum
2021-2023 $116,000 (proposed addition)
TOTAL CONTRACT COMPENSATION FY 2022/23: $440,000
CONSENT CALENDAR ITEM NO. 10
143 CLICK HERE TO RETURN TO AGENDA

BACKGROUND/ANALYSIS
In June 2018, the City published a RFP for the Services and received nine (9) proposals.

Based on experience and qualifications three firms were selected – HR Green Pacific, Interwest, and Esgil Corporation, and all three firms were recommended to be retained to ensure services would be available when needed.

The City’s contract building plan review and inspection services encompass review of structural design and calculations, construction and occupancy type, means of egress, access and egress for persons with disabilities, electrical and plumbing design, adequate lighting, ventilation and energy conservation, and fire/life safety systems, in compliance with Title 24 California Building Standards Code. These consultants provide specialized expertise in these areas.

On August 7, 2018, Council approved Agreements for Contract Services with all three firms to procure the Services, in an amount not to exceed $324,000 per FY for a threeyear term through June 30, 2021. In June 2021, Amendment No. 1 was executed extending the term of the agreement with Interwest for a two-year term ending June 30, 2023.

If approved, proposed Amendment No. 2 will increase the not to exceed agreement amount for FY 2022/23 by $116,000, for a total not to exceed amount of $440,000 due to the increased workload.

On May 19, 2023, the City published a RFP for the Services; and a new agreement for FY 2023/24 based on the proposals received will be presented to Council review and consideration at the June 20, 2023, regular meeting.

ALTERNATIVES
Council may elect not to approve the Amendment.

Prepared by: AJ Ortega, Building Official
Approved by: Danny Castro, Design and Development Director

Attachment: 1. Amendment No. 2 to Agreement for Contract Services 144 CLICK HERE TO RETURN TO AGENDA
AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES
WITH INTERWEST CONSULTING GROUP, INC.

This Amendment No. 2 (“Amendment 2”) to Agreement for Contract Services ("Agreement”) is made and entered into as of the ___ day of June, 2023, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and INTERWEST CONSULTING GROUP, INC. (“Contracting Party”).

RECITALS
WHEREAS, on or about August 1, 2018, the City and Contracting Party entered into an Agreement to provide On-Call Building Plan Review and Inspection Services, for a total not to exceed amount of $324,000 per fiscal year. The term of the Agreement expired on June 20, 2021 (“Initial Term”); and
WHEREAS, on or about July 1, 2021, the City and Contracting Party executed Amendment No. 1 and mutually agreed to extend the term of the Agreement for Two (2) additional year(s), from July 1, 2021 through June 30, 2023; compensation remained unchanged at $324,000 per fiscal year; and
WHEREAS, City and Contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement to increase the not to exceed amount for fiscal year 2022/23 by an additional $116,000 due to additional demand for these serviced based on high workload; the fiscal year 2022/23 total not to exceed amount is $440,000.

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

1. Section 2.1 Contract Sum of the Agreement, is amended to read as follows:

Section 2.1 – Contract Sum of the Agreement. For the services rendered pursuant to this Agreement, Contracting Party shall be compensated in a total amount not to exceed Three Hundred Twenty-Four Thousand Dollars ($324,000) per year for fiscal years 2018/19 through 2021/22, and Four Hundred and Forty Thousand Dollars ($440,000) for fiscal year 2022/23, except as provided in Section 1.7.

2. Exhibit B – Schedule of Compensation is amended to read as listed in attached Exhibit B, incorporated herewith by this reference.

ATTACHMENT 1 145 CLICK HERE TO RETURN TO AGENDA
In all other respects, the original Agreement shall remain in effect.

IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 2 to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA INTERWEST CONSULTING GROUP, INC.
a California municipal corporation
________________________________
JON McMILLEN, City Manager Paul Meschino, President
City of La Quinta, California Interwest Consulting Group, Inc. [email protected]
Dated: ___________________ Dated: ___________________
ATTEST: ________________________________
David Kniff, Assistant Secretary
Interwest Consulting Group, Inc.

[email protected]
Dated: ___________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
146 CLICK HERE TO RETURN TO AGENDA
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section

2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is Three Hundred Twenty-Four Thousand Dollars ($324,000) per year, for fiscal years 2018/19 through 2021/22, and Four Hundred and Forty Thousand Dollars ($440,000) for fiscal year 2022/23. Contracting Party expressly acknowledges and agrees that the Contract Sum in this Agreement is the annual aggregate total amount covering this Agreement, that certain Agreement for Contract Services by and between the City and Esgil, and that certain Agreement for Contract Services by and between the City and HR Green Pacific, Inc., of or about even date as this Agreement, such that the Contract Sum as defined herein is the maximum amount available for services provided under all three agreements. The Contract Sum may be paid to Contracting Party in an amount identified in Contracting Party's schedule of compensation attached hereto for work tasks performed and properly invoices by Contracting Party in conformance with Section 2.2 of this Agreement.

Initial Term:

FY 2018/19 – not to exceed $324,000
FY 2019/20 – not to exceed $324,000
FY 2020/21 – not to exceed $324,000
Extended Term:

FY 2021/22 – not to exceed $324,000
FY 2022/23 – not to exceed $440,000
147 CLICK HERE TO RETURN TO AGENDA
Schedule of hourly rates by classification:

CLASSIFICATION HOURLY BILLING RATE

ENGINEERING
Principal .................................................................................................................. $170 Project Manager ...................................................................................................... $160 Construction Manager ................................................................................................... $135 Assistant Construction Manager .................................................................................... $120 Supervising Public Works Observer ............................................................................... $110 Senior Public Works Observer ....................................................................................... $100 Construction Inspector III..................................................................................................... $90 Construction Inspector II ........................................................................................... $85 Construction Inspector I ............................................................................................ $80 Design Engineer ............................................................................................................ $120 Storm Water Engineer ................................................................................................... $120 Civil Plan Review Engineer............................................................................................. $120 Associate Engineer Ill ..................................................................................................... $105 Associate Engineer II .........................................; .................................................................. $100 Associate Engineer l ........................................................................................................ $85 Assistant Engineer ........................................................................................................... $80 Engineering in Training .............................................................................................. $75 SWPPP Professional ....................................................................................................... $85 Engineering Technician III ........................................................................................................ $73 Engineering Technician II ........................................................................................................ $70 Engineering Technician II ................................................................................................. $65 Draftsperson .................................................................................................................... $60 BUILDING and SAFETY
Building Official ........................................................................................................ $135 Deputy Building Official ............................................................................................ $115 Plan Check Engineer ...................................................................................................... $125 ICC Certified Plans Examiner ......................................................................................... $100 CASp ............................................................................................................................. $100 Building Inspector I ................................................................................................... $80 Building Inspector II ................................................................................................... $85 Building Inspector Ill ................................................................................................... $90 Permit Technician I ..................................................................................................... $50 Permit Technician II ................................................................................................... $55 Permit Technician III ............................................................................................................................. $60 REIMBURSABLE$
Construction Management Office /Trail er ............................................................ Cost+ 15% Administration of Sub-Consultants ................................................................. Cost+ 15% Permits .......................................................................................................... Cost + 15% Mileage..................................; ........................................................................... Existing IRS Rate 148 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT

SERVICES WITH OCEAN SPRINGS TECH, INC, FOR POOL AND WATER FEATURE MAINTENANCE SERVICES PROJECT NO. 2020-11, FOR A ONE-YEAR TERM

EXTENSION AND RELATED COMPENSATION

RECOMMENDATION
Approve Amendment No. 3 to the Agreement for Contract Services with Ocean Springs Tech, Inc. for a one-year term extension and compensation of $97,902 for fiscal year 2023/24 to provide pool and water feature maintenance services; and authorize the City Manager to execute the Agreement.

EXECUTIVE SUMMARY
 The City contracts pool and water feature maintenance services (maintenance services) for its pool and water feature.
 Ocean Springs Tech, Inc. (Ocean Springs) has provided pool and splash pad maintenance services since 2020, following a request for qualifications and proposals.
 Amendment No. 3 proposes the third one-year term extension, a 7% increase of $6,144 in compensation, and an increase of $1,112 for the enlarged splash pad; and $2,880 for CAT500 monitoring services for Fritz Burns pool, for a total not to exceed amount of $97,902 for fiscal year (FY) 2023/24.

FISCAL IMPACT
Total maintenance services costs for FY 2023/24 are $97,902, which includes a 7% compensation increase of $6,142; $1,112 for the enlarged splash pad, and $2,880 for CAT500 monitoring of the Fritz Burns pool. The annual cost is allocated between funds for Fritz Burns Pool (101-3005-60184) and the La Quinta Park water feature (101-3005- 60554). These costs are currently included within the preliminary proposed FY 2023/24 City operating budget.

FY Terms FY Total
Compensation
Initial Contract
(10 months – Sept. 2020 – June 2021) 2020/21 $ 65,100
Amendment No. 1 2021/22 $ 82,026
Amendment No. 2 2022/23 $ 87,768
Amendment No. 3 2023/24 $ 97,902
CONSENT CALENDAR ITEM NO. 11
149 CLICK HERE TO RETURN TO AGENDA

BACKGROUND/ANALYSIS
The City pool is located at Fritz Burns Park and the water feature at La Quinta Park.

Typically, maintenance services are provided seven days per week during the season and three days per week in the off season.

On June 15, 2020, a request for qualifications and proposals was advertised to provide pool and splash pad maintenance services. Two proposals were received; the contract was awarded to Ocean Springs based on their qualifications.

In May 2021, the City executed Amendment No. 1 which proposed a one-year term extension and a 5% increase for FY 2021/22. In May 2022, the City executed Amendment No. 2 which proposed a one-year term extension and a 7% increase for FY 2022/23.

Amendment No. 3 proposes a one-year term extension and a 7% increase of $6,142, and $1,112 for increased maintenance and chemicals for the enlarged splash pad, and $2,880 for CAT500 monitoring for the Fritz Burns pool, for a total not to increase amount of $97,902 for FY 2023/24, which budgets for services seven days per week for 12 months.

ALTERNATIVES
Council may direct staff to prepare new bid documents and specifications to advertise for Citywide Pool & Water Feature Maintenance services. However, that would cause a delay in services.

Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works/Engineering Director Attachment: 1. Amendment No. 3
150 CLICK HERE TO RETURN TO AGENDA
AMENDMENT NO. 3 TO AGREEMENT
WITH OCEAN SPRINGS TECH, INC. PROJECT NO. 2020-11
This Amendment No. 3 (“Amendment No. 3”) to the Contract Services Agreement (“Agreement”) is made and entered into as of the 1st day of July 2023 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and OCEAN SPRINGS TECH, INC. (“Contracting Party”).

RECITALS
WHEREAS, on or about September 1, 2020, the City and Contracting Party entered into an Agreement to provide Pool & Water Feature Maintenance services Project No. 2020-11, for a total not to exceed price of $65,100 (10 months of service). The term of the Agreement expired on June 30, 2021 (“Initial Term”); and WHEREAS, on or about September 1, 2021, the City and Contracting Party executed Amendment No. 1 for a one-year term extension, from July 1, 2021, through June 30, 2022 (“Extended Term”), and a 5% increase in compensation for fiscal year 2021/22 in the amount of $82,026, approved by Council on May 18, 2021.

WHEREAS, on or about July 1, 2022, the City and Contracting Party executed Amendment No. 2 for a one-year term extension, from July 1, 2022, through June 30, 2023 (“Extended Term”), and a 7% increase in compensation for fiscal year 2022/23 in the amount of $87,768, approved by Council on May 17, 2022.

WHEREAS, City and Contracting Party mutually agree to amend Section 2.1 – Contract Sum of the Agreement by an additional amount of $97,902 for monthly maintenance seven days per week for fiscal year 2023/24, which includes a 7% increase of $6,142, and $1,112 for increased maintenance and chemicals for the enlarged splash pad installed at La Quinta Park, and $2,880 for CAT500 monitoring for the Fritz Burns pool, for a total not to exceed Agreement amount of $332,796; and WHEREAS, the City and Contracting Party mutually agree to extend the term of the Agreement for the third one-year extension in accordance with Section 3.4 - Term, from July 1, 2023 to June 30, 2024 (“Extended Term”).

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

ATTACHMENT 1 151 CLICK HERE TO RETURN TO AGENDA

1. Section 2.1: Contract Sum is amended by up to an additional $97,902, for a total not to exceed amount of $332,796 as listed in revised “Exhibit B”, attached hereto, and incorporated herewith by this reference:

Initial Term (September 1, 2020 – June 30, 2021) $65,100 Extended Term (July 1, 2021 – June 30, 2022, Amendment 1) $82,026 Extended Term (July 1, 2022 – June 30, 2023, Amendment 2) $87,768 Extended Term (July 1, 2023 – June 30, 2024, Amendment 3) $97,902 Total not to exceed amount: $332,796

2. Section 3.4; Term, is extended for one additional year from July 1, 2023, to June 30, 2024 (“Extended Term”), and shall read as follows:

Unless earlier terminated in accordance with the provisions of Article 8.0 of this Agreement, the term of this agreement shall commence on September 1, 2020, and terminate on or before June 30, 2021 (“Initial Term”). This Agreement was extended via Amendment No.1 from July 1, 2021, through June 30, 2022, and via Amendment No. 2 from July 1, 2022, through June 30, 2023; Amendment No. 3 shall extend the term of this Agreement from July 1, 2023, through June 30, 2024 (“Extended Terms”).

This Agreement may be extended for one (1) additional year upon mutual agreement by both parties.

In all other respects, the original Agreement shall remain in effect.

IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 3 to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA a California municipal OCEAN SPRINGS TECH, INC.

Corporation and charter city
______
JON McMILLEN, City Manager Armando Rodriquez
City of La Quinta, California President
DATED: __________________ DATED: ________________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
152 CLICK HERE TO RETURN TO AGENDA
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Three Hundred and Thirty-Two Thousand and Seven-Hundred and Ninety-Six Dollars ($332,796) (“Contract Sum”), as listed below in detail. The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement.

Initial Term (September 1, 2020 – June 30, 2021) $65,100 Extended Term (July1, 2021 – June 30, 2022, Amendment 1) $82,026 Extended Term (July 1, 2022 – June 30, 2023, Amendment 2) $87,768 Extended Term (July 1, 2023 – June 30, 2024, Amendment 3) $97,902 Total not to exceed amount: $332,796

CONTRACT SUMMATION

DESCRIPTION

FRITZ BURNS PARK
78080 FRANCES HACK LANE

MONTHLY PRICE ANNUAL PRICE
POOL – Service 7 Days per Week
Including CAT500 Monitoring
$6,082 $72,988

LA QUINTA PARK
79120 BLACK HAWK WAY

SPLASH PAD WATER FEATURE
Service 7 Days Per Week
$2,076 $24,914
Total: $7,918 $97,902

DESCRIPTION

FRITZ BURNS PARK
78080 FRANCES HACK LANE

MONTHLY PRICE ANNUAL PRICE
POOL – Service 3 Days per Week $2,473 $29,671

LA QUINTA PARK
79120 BLACK HAWK WAY

SPLASH PAD WATER FEATURE
Service 3 Days Per week
$943 $11,318
Total: $3,416 $40,989
153 CLICK HERE TO RETURN TO AGENDA
154 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 5 TO CONTRACT WITH VINTAGE

ASSOCIATES, INC, FOR PARK LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-32 FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION

RECOMMENDATION
Approve Change Order No. 5 to contract with Vintage Associates, Inc. for Park Landscape Maintenance Services Project No. 2018-32 for a one-year term extension and increase in annual compensation, in an amount not to exceed $1,024,827 for fiscal year 2023/24; and authorize the City Manager to execute the change order.

EXECUTIVE SUMMARY
• The City contracts landscape maintenance services for its parks, civic facilities, and retention areas.
• Vintage Associates, Inc. (Vintage) has provided landscape maintenance services since 2019, following a request for qualifications and proposal. • Change Order No. 5 (Attachment 1) requests the final one-year extension through June 30, 2024, a 7% increase in compensation, and additional overseeding, for a total contract amount of $1,024,827.

FISCAL IMPACT
The total contract cost for fiscal year 2023/24 would be $1,024,827 which includes a 7% increase of $61,475 to the compensation amount, additional maintenance areas include the interior of the X-Park for $7,680, and additional overseeding at $77,451. The annual cost is allocated between Parks (101-3005-60112), Landscape and Lighting Assessment District 89-1 (215-7004-60112), Library (202-3004-60112), and Museum (202-3006- 60112) funds. These costs are currently included within the proposed 2023/24 City operating budget.

FY Terms Change Order FY Total
Compensation
Initial Contract 2019/20 $ 658,260
Change Order No 1: 2020/21 $ (96,840) $ 561,420
Change Order No 2: 2020/21 $ 26,750 $ 588,170
Change Order No 3: 2021/22 $ 133,121 $ 721,291
Change Order No 4: 2022/23 $ 156,930 $ 878,221
Change Order No 5: 2023/24 $ 146,606 $ 1,024,827
CONSENT CALENDAR ITEM NO. 12
155 CLICK HERE TO RETURN TO AGENDA

BACKGROUND/ANALYSIS
Park landscape maintenance service provides daily cleaning and weekly maintenance of all landscaped areas located around civic facilities and within City parks, trails, natural areas, and retention basins.

On April 24, 2019, a request for qualifications and proposals was advertised to provide landscape maintenance services for Citywide parks; six proposals were received; and the contract was awarded to Vintage on May 21, 2019, based on their experience and qualifications.

In May 2020, the City executed Change Order No. 1, which included a 15% decrease in compensation, and a one-year term extension. In April and May 2021, the City executed Change Order’s No. 2 and 3, which included a 5% increase in compensation, a one-year term extension and additional maintenance areas for the SilverRock Event Site. In May 2022, the City executed Change Order No. 4, which included a 7% increase in compensation, and additional maintenance areas for the SilverRock retention basin and the exterior of the X-Park.

Change Order No. 5 proposes the fourth and final one-year term extension for the 2023/24 fiscal year; a 7% increase in compensation of $61,475 due to increased labor, fuel, and materials costs; additional maintenance areas for the interior of the X-Park of $7,680; and overseeding at $77,451 for winter overseeding at the Bear Creek Trail, Pioneer, Velasco, and Eisenhower parks, the Sports Complex and the fields at Colonel Mitchell Paige, for a total not to exceed amount of $1,024,827 for FY 2023/24.

Staff recommends Council approval of this contract extension based on the contractor’s performance and response times to address issues in the parks.

ALTERNATIVES
Council may direct staff to prepare new bid documents and specifications to advertise for Citywide park landscape maintenance services. However, that would cause a delay in services.

Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Change Order No. 5
156 CLICK HERE TO RETURN TO AGENDA
Sheet 1 of 1
AGREEMENT: CITYWIDE PARK LANDSCAPE MAINTENANCE SERVICE
PROJECT NO. 2018-32
CONTRACTOR: VINTAGE ASSOCIATES, INC.

CHANGE ORDER NO. 5
************************************************************************************************************************************ Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Agreement.

DESCRIPTION OF CHANGE

1. As provided in Section 1240 - the Contract sum is amended as follows: the total agreement amount of $878,221 is increased to $1,024,827 which includes a 7% increase of $61,475, and additional service areas to include the interior maintenance of the X-Park $7,680.

2. Section 3000; 7.0 Turfgrass, C. Winter Over-seeding, revised to Winter over-seeding will only occur at Civic Center Campus, Adams park and retention basin, Fritz Burns, La Quinta Park picnic area, three dog parks, the YMCA, Monticello park, and Seasons retention basin. Additional overseeding at Pioneer, Velasco, Eisenhower, the X-Park, and the Bear Creek Trail. $16,681. The sports fields at the Sports Complex and Colonel Mitchell Paige $60,770. Total additional overseeding $77,451.

3. As provided in Section 2000, 2.0, Contract Terms; the City and Contractor agree to extend the term of the contract for the fourth and final one-year extension, commencing on July 1, 2023 thru June 30, 2024. ****************************************************************************************************************************** *
By reason of this change order the time of completion is adjusted as follows: -365- days added/deleted to contract time.

The start date for these services shall be: 07/01 /2023 ****************************************************************************************************************************** Submitted By: Date:

Approved By: Date:
******************************************************************************************************************* We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays.

Accepted By: Title: President
Print Name: Kyle Gritters Print Company: VINTAGE ASSOCIATES, INC Previous Agreement Amount Through Change
Order No. 4_ $ 878,221
Add This Change Order $ 61,475
Add This Change Order $ 7,680
Add This Change Order $ 77,451
Revised Agreement Total $ 1,024,827
ATTACHMENT 1
157 CLICK HERE TO RETURN TO AGENDA
158 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 4 TO CONTRACT WITH CREATIVE LIGHTING INC, FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 CITYWIDE LIGHTING MAINTENANCE SERVICES PROJECT NO. 2018-31, FOR A

ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION

RECOMMENDATION
Approve Contract Change Order No. 4 with Creative Lighting, Inc., for a one-year term extension through June 30, 2024, and a 7% increase in compensation, in an amount not to exceed $77,861 for fiscal year 2023/24, to provide Citywide Lighting Maintenance Services Project No. 2018-31; and authorize the City Manager to execute the change order.

EXECUTIVE SUMMARY
• The Lighting Maintenance Services provides landscape lighting maintenance of medians and parkways throughout the City. This lighting is important for motorist safety and street aesthetics.
• Creative Lighting, Inc. (Creative) has provided citywide lighting maintenance services for the City since 2019, following a request for qualifications and proposals. • Change Order No. 4 (Attachment 1) requests the final one-year term extension and a 7% increase in compensation, for a total contract amount of $77,861 for fiscal year (FY) 2023/24.

FISCAL IMPACT
Total compensation for FY 2023/24 would be $77,861, which includes a 7% increase of $5,094 to the 2023/24 compensation amount. The annual cost is allocated to the L&L Fund (215-7004-60104). These costs are included in FY 2023/24 proposed operating budget.

FY Terms Change Order FY Total
Compensation
Initial Contract 2019/20 N/A $ 76,198
Change Order No. 1 2020/21 $ (11,430) $ 64,768
Change Order No. 2 2021/22 $ 3,238 $ 68,006
Change Order No. 3 2022/23 $ 4,761 $ 72,767
Change Order No. 4 2023/24 $ 5,094 $ 77,861
CONSENT CALENDAR ITEM NO .13
159 CLICK HERE TO RETURN TO AGENDA
The Landscape and Lighting District 89-1 (L&L District) operates in a deficit and is annually subsidized by the General Fund. The current subsidy projected for FY 2023/24 budget is $1,478,160.

BACKGROUND/ANALYSIS
The L&L District provides landscape and lighting maintenance services Citywide, and includes all public medians, parkways, and retention areas. These services are necessary for roadway safety, water retention, and visual aesthetics.

On April 11, 2019, a request for qualifications and proposals was advertised to provide landscape lighting maintenance of medians and parkways throughout the City; three proposals were received; and the contract was awarded to Creative Lighting, Inc. on May 21, 2019, based on their qualifications and experience.

In May 2020, the City executed Change Order No. 1 for a one-year term extension for FY 2020/21, and a 15% compensation decrease due to the COVID-19 pandemic. In May 2021, the City executed Change Order No. 2 for a one-year term extension for FY 2021/22, and a 5% increase in compensation. In June 2022, The City executed Change Order No. 3 for a one-year term extension for FY 2022/23, and a 7% increase in compensation.

Change Order No.4 proposes the fourth and final one-year term extension for FY 2023/24, and a 7% compensation increase of $5,094 due to increased labor, material and fuel costs.

If proposed Change Order No. 4 is approved, the total contract amount would be $77,861.

Based on the contractor’s performance, staff recommends Council approval of Change Order No. 4.

ALTERNATIVES
Council may direct staff to prepare new bid documents and specifications to advertise the Citywide Lighting Maintenance Service Contract for fiscal year 2023/24. However, that would cause a delay in services.

Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Contract Change Order No.4
160 CLICK HERE TO RETURN TO AGENDA
Sheet 1 of 1
AGREEMENT: CITYWIDE LIGHTING MAINTENTANCE SERVICES, LANDSCAPE & LIGHTING DISTRICT 89-1 PROJECT NO. 2018-31
CONTRACTOR: CREATIVE LIGHTING & ELECTRICAL, INC.

CHANGE ORDER NO. 4
*********************************************************************************************************************************** Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Agreement.

DESCRIPTION OF CHANGE

1. As provided in Section 1210 – Contract sum is amended as follows: the total contract amount of $72,767 is increased to $77,861 which includes a 7% contract increase of $5,094.

2. As provided in Section 2000, 2.0, contract terms; the City and Contractor agree to extend the term of the contract for the fourth and final (1) one-year extension, commencing on July 1, 2023 through June 30, 2024.
****************************************************************************************************************************** By reason of this change order the time of completion is adjusted as follows: -365- days added/deleted to contract time.

The start date for these services shall be: 07/01/2023
****************************************************************************************************************************** Submitted By: Date:

Accepted By: Title: _President/CEO
Print Name:__Anthony Spinuzzi__Print Company: Creative Lighting & Electrical, Inc.__________ Previous Agreement Amount Through Change
Order No. 3_ $72,767
Add This Change Order $ 5,094
Revised Agreement Total $77,861
ATTACHMENT 1
161 CLICK HERE TO RETURN TO AGENDA
162 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 6 TO CONTRACT WITH PWLC II, INC. FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-30 FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION

RECOMMENDATION
Approve Contract Change Order No. 6 with PWLC II, Inc. for a one-year term extension through June 30, 2024, and a 7% increase in compensation, in an amount not to exceed $771,481 for fiscal year 2023/24, to provide Citywide Landscape Maintenance Services Project No. 2018-30; and authorize the City Manager to execute the change order.

EXECUTIVE SUMMARY
• The City contracts landscape maintenance services for all public medians, parkways and retention areas throughout the City.
• PWLC II, Inc. has provided citywide landscape maintenance services for the Landscape and Lighting Assessment District 89-1 (L&L) since 2019, following a request for qualifications and proposal.
• Change Order No. 6 (Attachment 1) requests the final one-year term extension, a 7% increase in compensation for a total contract amount of $771,481 for fiscal year 2023/24.

FISCAL IMPACT
The total contract cost for fiscal year 2023/24 would be $771,481, which includes a 7% increase of $50,471 to the compensation amount. The annual cost is allocated between L&L (215-7004-60112) and Fire Station funds (101-2002-60112). These costs are currently included within fiscal year 2023/24 proposed operating budget.

FY Terms Change
Order
FY Total
Compensation
Initial Contract 2019/20 $ 687,059 $ 687,059
Change Order No 1: 2019/20 $ ( 4) $ 687,055
Change Order No 2: 2020/21 $ ( 90,723) $ 596,342
Change Order No 3: 2020/21 $ 14,094 $ 610,436
Change Order No 4: 2021/22 $ 62,120 $ 672,556
Change Order No 5: 2022/23 $ 48,454 $ 721,010
Change Order No 6 2023/24 $ 50,471 $ 771,481
CONSENT CALENDAR ITEM NO. 14
163 CLICK HERE TO RETURN TO AGENDA
The L&L operates in a deficit and is annually subsidized by the General Fund. The current subsidy projected for the 2023/24 budget is $1,478,160.

BACKGROUND/ANALYSIS
The L&L provides landscape and lighting maintenance services citywide. This includes all public medians, parkways, and retention areas. These services are necessary for roadway safety, water retention, and visual aesthetics.

On April 11, 2019, a request for qualifications and proposal was advertised to provide citywide landscape maintenance services for the L&L; four proposals were received; and the contract was awarded to PWLC II, Inc. on May 21, 2019, based on their experience and qualifications.

In February 2020, the City executed Change Order No. 1 to include additional maintenance areas, and removal of areas. In June 2020, the City executed Change Order No. 2 for a one-year term extension for the 2020/21 fiscal year, and a 15% compensation decrease due to the COVID-19 pandemic. In December 2020, the City executed Change Order No. 3 which included additional maintenance areas. In May 2021, the City executed Change Order No. 4 for a one-year term extension for the 2021/22 fiscal year, a 5% increase in compensation and additional service areas. In June 2022, the City executed Change Order No. 5 for a one-year term extension, a 7% increase in compensation and additional service areas.

Change Order No. 6 proposes the fourth and final one-year term extension for the 2023/24 fiscal year, which includes a 7% increase in compensation of $50,471 due to increased labor, materials, and fuel costs. If proposed Change Order No 6 is approved, the total not to exceed contract amount would be $771,481.

Based on the contractor’s performance and response time to correct issues, staff recommends Council approval of Change Order No. 6.

ALTERNATIVES
Direct staff to prepare new bid documents and specifications to advertise the Citywide Landscape Maintenance Service Contract for 2023/24.

Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Contract Change Order No.6
164 CLICK HERE TO RETURN TO AGENDA
Sheet 1 of 1
AGREEMENT: CITYWIDE LANDSCAPE MAINTENTANCE SERVICES, LANDSCAPE & LIGHTING DISTRICT 89-1
PROJECT NO. 2018-30
CONTRACTOR: PWLC II, INC.

CHANGE ORDER NO. 6
************************************************************************************************************************************ Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Agreement. *******************************************************************************************************************

DESCRIPTION OF CHANGE

1. As provided on Section 1240 – Contract sum is amended as follows: the total contract amount of $721,010 is increased to $771,482 which includes a 7% contract increase of $50,471.

2. As provided in Section 2000, 2.0, contract terms; the City and Contractor agree to extend the term of the contract for the fourth and final one-year extension, commencing on July 1, 2023, through June 30, 2024. ****************************************************************************************************************************** By reason of this change order the time of completion is adjusted as follows: -365- days added/deleted to contract time. The start date for these services shall be: 07/01/2023 Submitted By: Date:

Accepted By: Title: President
Print Name: Paul Rasmussen Print Company: PWLC II, INC
Previous Agreement Amount Through Change
Order No. 5_ $ 710,010
Add This Change Order $ 50,471
Revised Agreement Total $ 771,482
ATTACHMENT 1
165 CLICK HERE TO RETURN TO AGENDA
166 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MAY 12 AND MAY 19, 2023

RECOMMENDATION
Approve demand registers dated May 12 and May 19, 2023.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 2,578,846.11
Successor Agency of RDA $ -
Housing Authority $ 18,749.77
$ 2,597,595.88

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for May 12 and May 19, 2023.

Warrants Issued:
210864-210932 $ 1,047,201.36
210933-210996 $ 590,337.84
Wire Transfers $ 660,700.09
Payroll Tax Transfers $ 55,423.08
Payroll Direct Deposit $ 243,933.51
$ 2,597,595.88
CONSENT CALENDAR ITEM NO. 15
167 CLICK HERE TO RETURN TO AGENDA
The most significant expenditures on the demand registers are:

Vendor Account Name Amount Purpose
Urban Habitat Construction $320,066.97 Citywide Landscape Renovation Progress Payment
Chrisp Company Construction $265,002.50 Citywide Striping Refresh Progress Payment
Madden Media Marketing &
Tourism
Promotions
$141,517.18 April Media Services
Interwest Consulting
Group, Inc.

Plan Checks $119,514.15 Jan-Mar Plan Checks & Inspections Services
County of Riverside Professional
Services
$115,518.00 2022 Election Services
Wire Transfers: Seventeen transfers totaled $660,700. Of this amount, $407,225 was to Landmark, and $167,322 was to CalPERS. (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers

2. Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Purchase Four Points FCU CD $ 248,000 5/10/2023 4.550% 4.550% Purchase Vision Bank CD $ 248,000 5/12/2023 4.050% 4.050% Purchase Cy-Fair FCU CD $ 248,000 5/12/2023 4.500% 4.500% Purchase Bank Five Nine CD $ 248,000 5/12/2023 4.250% 4.250% Purchase Central Bank CD $ 248,000 5/12/2023 4.000% 4.000% Purchase Univest Bank & Trust CD $ 248,000 5/12/2023 4.350% 4.350% Purchase CIBC Bank USA CD $ 244,000 5/16/2023 4.350% 4.350% Purchase Southern Bank Poplar Bluff MO CD $ 248,000 5/17/2023 4.200% 4.200% 168 CLICK HERE TO RETURN TO AGENDA
5/24/2023 7:02:39 PM Page 1 of 6
Demand Register
City of La Quinta Packet: APPKT03469 - 05/12/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
CENTRAL COMMUNICATIONS 210874 05/2023 - STVR HOTLINE Professional Services 101-6004-60103 594.00 PALMS TO PINES PRINTING 210905 05/01/23 - STAFF NAME BADGES (94) Promotional Items 101-3007-60134 736.02 CHARTER COMMUNICATIONS… 210875 04/24-05/23/23 - FS #93 CABLE (2415) Cable/Internet - Utilities 101-2002-61400 113.90 QUICK CRETE PRODUCTS CO… 210910 5/3/23 CONCRETE PING PONG/CORNHO… Community Experiences 101-3003-60149 32,605.49 DECKARD TECHNOLOGIES, I… 210879 05/2023 - RENTALSCAPE Professional Services 101-1005-60103 3,750.00 EISENHOWER OCCUPATIONA… 210882 04/2023 - DOT PHYSICAL EXAMS Consultants/Employee Servic… 101-1004-60104 165.00 JOE A GONSALVES & SON 210892 05/2023 - LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 ULINE 210926 04/18/23 - STACKABLE BINS & HAND TR… Operating Supplies 101-7003-60420 565.80 ULINE 210926 04/24/23 - FOLDING TABLES Operating Supplies 101-7003-60420 1,203.45 ULINE 210926 5/2/23 - STAND UP DESKTOPS J.BATRES… Office Supplies 101-1006-60400 1,387.58 MADDEN MEDIA 210897 04/2023 - MEDIA SERVICES Marketing & Tourism Promot… 101-3007-60461 141,517.18 IRC CORPORATION 210890 04/2023 - PRE EMPLOYMENT BACKGRO… Recruiting/Pre-Employment 101-1004-60129 279.45 EAGLE AERIAL SOLUTIONS 210881 5/2/23 - 48X48 PRINTS FROM 2023 ORT… Contingency for Operations 101-1002-60510 4,464.05 WELLNESS WORKS 210930 04/2023 - EAP SERVICES Consultants/Employee Servic… 101-1004-60104 391.60 VINTAGE ASSOCIATES 210929 05/05/23 -LQ PARK MAIN WATER LINE … Maintenance/Services 101-3005-60691 4,995.00 ODP BUSINESS SOLUTIONS, L… 210903 04/05/23 - CALCULATOR AND PRINTING… Office Supplies 101-1006-60400 62.88 ODP BUSINESS SOLUTIONS, L… 210903 04/27/23 - DIVIDERS AND FILE LABELS Office Supplies 101-1006-60400 71.47 ODP BUSINESS SOLUTIONS, L… 210903 04/25/23 - RETURN PRINTING CALCULA… Office Supplies 101-1006-60400 -55.36 COUNTY OF RIVERSIDE 210877 2022 ELECTION SERVICES Election Deposit 101-0000-22835 2,233.00 COUNTY OF RIVERSIDE 210877 2022 ELECTION SERVICES Professional Services 101-1005-60103 113,285.00 PARTY TIME RENTALS 210906 4/29/23 CHAIRS/TABLES/TENTS RENTAL… Community Engagement 101-3007-60137 1,435.91 ROBERT HALF 210913 03/24/23 - TEMP AGENCY SERVICES T.S… Temporary Agency Services 101-6006-60125 1,095.64 ROBERT HALF 210913 04/28/23 - TEMP AGENCY SERVICES A.… Temporary Agency Services 101-6006-60125 1,575.00 ROBERT HALF 210913 05/05/23 - TEMP AGENCY SERVICES A.… Temporary Agency Services 101-6006-60125 1,575.00 DEPARTMENT OF JUSTICE 210880 03/2023 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 105.00 DEPARTMENT OF JUSTICE 210880 01/2023 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 35.00 DAIOHS FIRST CHOICE SERVI… 210878 04/07/23 - LOBBY COFFEE MACHINE SU… Citywide Supplies 101-1007-60403 713.47 MERCHANTS BUILDING MAI… 210900 04/04/23 - CH WEST WING DEEP DISINF… Janitorial 101-3008-60115 730.00 MERCHANTS BUILDING MAI… 210900 04/06/23 - CITY MANAGER'S OFFICE CL… Janitorial 101-3008-60115 195.00 MERCHANTS BUILDING MAI… 210900 04/06/23 - WC DEEP DISINFECTING CLE… Janitorial 101-3008-60115 1,299.20 MERCHANTS BUILDING MAI… 210900 04/2023 - JANITORIAL SERVICES Janitorial 101-3008-60115 14,416.77 MEDRANO, EFRAIN 210899 04/03/23 - WEED ABATEMENT # 23-0404 Lot Cleaning/Gravel Program 101-6004-60120 350.00 INTERWEST CONSULTING G… 210889 01/2023 - INSPECTION SERVICES Plan Checks 101-6003-60118 27,072.50 INTERWEST CONSULTING G… 210889 02/2023 - INSPECTION SERVICES & DEC/… Plan Checks 101-6003-60118 26,969.84 INTERWEST CONSULTING G… 210889 03/2023 - INSPECTIONS SERVICES Plan Checks 101-6003-60118 40,421.81 MACIAS NURSERY, INC. 210896 04/25/23 - PLANTS Materials/Supplies 101-3005-60431 1,305.00 COACHELLA VALLEY WATER D… 210876 05/09/23 - WATER SERVICE Water - Utilities 101-2002-61200 119.24 COACHELLA VALLEY WATER D… 210876 05/09/23 - WATER SERVICE Water -Community Park - Util… 101-3005-61209 188.85 COACHELLA VALLEY WATER D… 210876 05/09/23 - WATER SERVICE Water - Utilities 101-3008-61200 24.71 INTERWEST CONSULTING G… 210889 02/2023 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 7,206.25 PACIFIC WEST AIR CONDITIO… 210904 04/26/23 - CH HVAC DIAGNOSTICS CALL HVAC 101-3008-60667 1,521.00 INTERWEST CONSULTING G… 210889 01/2023 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 17,843.75 LOWE'S HOME IMPROVEME… 210895 03/14/23 - GARAGE CABINET Operating Supplies 101-3003-60420 463.87 LOWE'S HOME IMPROVEME… 210895 02/27/23 - GRAFFITI REMOVAL MATERI… Supplies-Graffiti and Vandali… 101-3005-60423 143.88 LOWE'S HOME IMPROVEME… 210895 03/14/23 - RETURN LUMBER Materials/Supplies 101-3005-60431 -476.20 LOWE'S HOME IMPROVEME… 210895 03/14/23 -LUMBER & NAILS Materials/Supplies 101-3005-60431 3,019.34 LOWE'S HOME IMPROVEME… 210895 02/27/23 - DRIVE ACCESSORY SET Tools/Equipment 101-3005-60432 23.75 LOWE'S HOME IMPROVEME… 210895 03/23/23 - WHEEL DOLLY Tools/Equipment 101-3005-60432 89.82 LOWE'S HOME IMPROVEME… 210895 03/21/23 - PAINT & PAINT THINNER Materials/Supplies 101-3008-60431 82.27 LOWE'S HOME IMPROVEME… 210895 03/21/23 - RECESSED DOWNLIGHTS FOR… Materials/Supplies 101-3008-60431 423.42 LOWE'S HOME IMPROVEME… 210895 03/21/23 - RECESSED DOWNLIGHTS FOR… Materials/Supplies 101-3008-60431 327.39 LOWE'S HOME IMPROVEME… 210895 03/02/23 - SPRAY PAINT Materials/Supplies 101-3008-60431 16.99 LOWE'S HOME IMPROVEME… 210895 03/09/23 - ELECTRICAL OUTLET FOR WC Materials/Supplies 101-3008-60431 7.36 ATTACHMENT 1
169 CLICK HERE TO RETURN TO AGENDA
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount LOWE'S HOME IMPROVEME… 210895 02/28/23 - PRESSURE WATER HOSE & PL… Tools/Equipment 101-3008-60432 174.57 LOWE'S HOME IMPROVEME… 210895 03/08/23 - SAW HORSE & CLAMPS Tools/Equipment 101-3008-60432 159.37 LOWE'S HOME IMPROVEME… 210895 03/20/23 - PAINTERS TAPE & SPRAY PAI… Operating Supplies 101-7003-60420 84.71 LOWE'S HOME IMPROVEME… 210895 03/01/23 - SUPPLIES Operating Supplies 101-7003-60420 79.56 LOWE'S HOME IMPROVEME… 210895 03/02/23 - TAPE MEASURE & LATH SCR… Operating Supplies 101-7003-60420 22.67 LOWE'S HOME IMPROVEME… 210895 03/14/23 - UTILITY HOOKS & BATTERIES Operating Supplies 101-7003-60420 111.39 LOWE'S HOME IMPROVEME… 210895 03/09/23 - DRILL BIT SET & SHOVEL Tools/Equipment 101-7003-60432 98.14 LOWE'S HOME IMPROVEME… 210895 02/27/23 - MAGNETIC PICK UP TOOL & … Tools/Equipment 101-7003-60432 42.33 LOWE'S HOME IMPROVEME… 210895 03/01/23 - STEP LADDER Tools/Equipment 101-7003-60432 118.80 THE LINCOLN NATIONAL LIFE … 210920 05/2023 - LIFE INSURANCE PREIMUIMS Life Insurance Pay 101-0000-20947 469.80 THE LINCOLN NATIONAL LIFE … 210920 05/2023 - ADD'L LIFE PREIMUIMS Add'l Life Insurance Pay 101-0000-20948 425.48 SWANSTROM, STEPHANIE 210918 10/2022 & 11/2022 COLONIAL INSURA… AM Fidelity- Disability,Acc,Cn… 101-0000-20952 307.14 BLAND, ELMER ROBERT 210868 01/2023 - COLONIAL INSURANCE REFU… AM Fidelity- Disability,Acc,Cn… 101-0000-20952 135.66 GUNTERSON, KRISTOPHER 210888 05/08/23 - COLONIAL INSURANCE REFU… AM Fidelity- Disability,Acc,Cn… 101-0000-20952 202.74 THOMPSON, TERESA 210921 01/2023 COLONIAL INSURANCE REFUND AM Fidelity- Disability,Acc,Cn… 101-0000-20952 28.36 THE LINCOLN NATIONAL LIFE … 210920 05/2023 - STD/LTD PREIMUIMS Disability Insurance Pay 101-0000-20955 3,255.01 MCGARREY, DEBORAH 210898 2022 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 210.46 SYLK, ROBERT F. 210919 2022 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 241.07 GRAY, RICHARD 210887 2022 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 213.31 EVANS, LINDA 210883 2022 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 213.31 PENA, JOHN 210907 2022 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 241.77 JOHNSON, JOSEPH 210893 2022 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 247.08 NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Building Permits 101-0000-42400 2,668.68 NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Plumbing Permits 101-0000-42401 385.18 NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Mechanical Permits 101-0000-42402 490.22 NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Electrical Permits 101-0000-42403 199.58 NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Grading Permits 101-0000-42408 128.85 NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Building Plan Check Fees 101-0000-42600 2,431.25 CAMARENA, REYNA 210872 FY 22/23 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 194.61 APWA 210866 05/16-05/18/23 - APWA TRAINING J.MI… Travel & Training 101-7001-60320 479.00 FRONTIER COMMUNICATIO… 210884 04/26-05/25/23 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 528.94 OCEAN SPRINGS TECH INC 210902 05/2023 - FB POOL CAT 5000 COMPUTE… Fritz Burns Pool Maintenance 101-3005-60184 240.00 OCEAN SPRINGS TECH INC 210902 05/2023 - FB POOL MONTHLY MAINTEN… Fritz Burns Pool Maintenance 101-3005-60184 5,460.00 QUINN COMPANY 210911 05/02/23 - CH GENERATOR BATTERY Machinery & Equipment 101-2002-80101 828.51 COACHELLA VALLEY WATER D… 210876 05/09/23 - WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 96.55 G.H. POOL CONSTRUCTION 210886 04/28/23 - BUSINESS LICENSE REFUND L… Over Payments, AR Policy 101-0000-20330 50.00 BERST, MARY L 210867 04/25/23 - HOME OCCUPATION FEE RE… Over Payments, AR Policy 101-0000-20330 105.00 A KOOL POOL SERVICE INC 210864 04/25/23 - BUSINESS LICENSE REFUND L… Over Payments, AR Policy 101-0000-20330 60.00 LION ELECTRIC AND LIGHTIN… 210894 04/25/23 - BUSINESS LICENSE REFUND L… Over Payments, AR Policy 101-0000-20330 50.00 SARMIENTO, VALENTIN REYES 210915 04/28/23 - BUSINESS LICENSE REFUND L… Over Payments, AR Policy 101-0000-20330 50.00 QUINN COMPANY 210911 04/28/23 - CH GENERATOR MAINTENA… Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210911 04/28/23 - CH GENERATOR MAINTENA… Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210911 04/28/23 - FS #32 GENERATOR MAINTE… Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210911 04/28/23 - FS #93 GENERATOR MAINTE… Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210911 04/28/23 - YMCA GENERATOR MAINTE… Machinery & Equipment 101-2002-80101 524.28 Fund 101 - GENERAL FUND Total: 486,336.84
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 210922 04/18/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 401.51 TOPS' N BARRICADES INC 210922 04/24/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 143.99 TOPS' N BARRICADES INC 210922 04/27/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 197.93 TOPS' N BARRICADES INC 210922 04/27/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 441.09 TOPS' N BARRICADES INC 210922 04/29/23 - TRAFFIC CONTROL SIGN REN… Traffic Control Signs 201-7003-60429 400.00 JERNIGAN'S, INC 210891 04/03/23 - SAFETY BOOTS A.MONTENE… Safety Gear 201-7003-60427 222.93 QUINN COMPANY 210911 05/02/23 - WATER TRUCK RENTAL Equipment Rental 201-7003-61701 3,952.37 UNDERGROUND SERVICE AL… 210927 05/01/23 -DIG ALERT SERVICES Materials/Supplies 201-7003-60431 46.75 ZUMAR INDUSTRIES INC 210932 04/14/23 - STREET SIGNS Traffic Control Signs 201-7003-60429 447.99 LOWE'S HOME IMPROVEME… 210895 03/22/23 - HARDWARE (WASHERS & N… Materials/Supplies 201-7003-60431 106.37 Fund 201 - GAS TAX FUND Total: 6,360.93
Fund: 202 - LIBRARY & MUSEUM FUND
MERCHANTS BUILDING MAI… 210900 04/2023 - JANITORIAL SERVICES Janitorial 202-3004-60115 2,844.14 170 CLICK HERE TO RETURN TO AGENDA
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount MERCHANTS BUILDING MAI… 210900 04/2023 - JANITORIAL SERVICES Janitorial 202-3006-60115 885.93 COACHELLA VALLEY WATER D… 210876 05/09/23 - WATER SERVICE Water - Utilities 202-3006-61200 177.98 Fund 202 - LIBRARY & MUSEUM FUND Total: 3,908.05
Fund: 215 - LIGHTING & LANDSCAPING FUND
TRI-STATE MATERIALS INC 210924 04/26/23 - LANDSCAPE ROCK FOR CALLE… Materials/Supplies 215-7004-60431 8,663.74 SMITH PIPE & SUPPLY CO 210917 02/13/23 - IRRIGATION BUBBLERS Materials/Supplies 215-7004-60431 45.46 SMITH PIPE & SUPPLY CO 210917 04/21/23 - IRRIGATION PARTS Materials/Supplies 215-7004-60431 50.97 SMITH PIPE & SUPPLY CO 210917 04/24/23 - IRRIGATION DRAIN PIPE Materials/Supplies 215-7004-60431 957.65 SMITH PIPE & SUPPLY CO 210917 04/24/23 - RETURN IRRIGATION DRAIN P… Materials/Supplies 215-7004-60431 -861.89 WHITE CAP CONSTRUCTION … 210931 04/17/23 - DOW PROTECTION BOARD Materials/Supplies 215-7004-60431 96.35 WHITE CAP CONSTRUCTION … 210931 04/20/23 - DOW PROTECTION BOARD Materials/Supplies 215-7004-60431 192.68 CALIFORNIA DESERT NURSER… 210870 05/01/23 - PLANTS Materials/Supplies 215-7004-60431 112.03 MACIAS NURSERY, INC. 210896 04/24/23 - PLANTS Materials/Supplies 215-7004-60431 2,039.06 MACIAS NURSERY, INC. 210896 04/25/23 - PLANTS Materials/Supplies 215-7004-60431 1,566.00 PWLC II, INC 210909 04/18-04/21/23 - PLANT REPLACEMENT… Maintenance/Services 215-7004-60691 5,776.00 PWLC II, INC 210909 04/17/23 - PLANT REMOVAL AT CALLE … Maintenance/Services 215-7004-60691 1,520.00 PWLC II, INC 210909 04/25-04/26/23 - PLANT REPLACEMENT… Maintenance/Services 215-7004-60691 2,128.00 PWLC II, INC 210909 4/24-4/28/23 - PLANT REPLACEMENT AT… Maintenance/Services 215-7004-60691 4,864.00 FRONTIER COMMUNICATIO… 210884 04/07-05/06/23 - PHONE SVC Electric - Utilities 215-7004-61116 142.45 FRONTIER COMMUNICATIO… 210884 04/10-05/09/23 - PHONE SVC Electric - Utilities 215-7004-61116 40.61 COACHELLA VALLEY WATER D… 210876 05/09/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 1,796.68 VINTAGE ASSOCIATES 210929 04/10/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 266.68 VINTAGE ASSOCIATES 210929 04/12/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 192.60 VINTAGE ASSOCIATES 210929 04/17/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 368.51 VINTAGE ASSOCIATES 210929 04/21/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 2,181.94 VINTAGE ASSOCIATES 210929 04/24/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 1,454.63 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 33,594.15 Fund: 221 - AB 939 - CALRECYCLE FUND
ALPHA MEDIA LLC 210865 04/2023 - RECYCLING RADIO ADS 93.7 K… AB 939 Recycling Solutions 221-0000-60127 1,426.17 ALPHA MEDIA LLC 210865 04/2023 - RECYCLING RADIO ADS MIX 1… AB 939 Recycling Solutions 221-0000-60127 1,427.54 Fund 221 - AB 939 - CALRECYCLE FUND Total: 2,853.71
Fund: 241 - HOUSING AUTHORITY
CAHA, BECKY 210869 04/2023 - HOUSING CONSULTANT SERV… Professional Services 241-9101-60103 5,050.00 Fund 241 - HOUSING AUTHORITY Total: 5,050.00
Fund: 250 - TRANSPORTATION DIF FUND
NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Developer Fees 250-0000-43200 4,009.00 Fund 250 - TRANSPORTATION DIF FUND Total: 4,009.00
Fund: 251 - PARKS & REC DIF FUND
NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Developer Fees 251-0000-43200 2,106.00 Fund 251 - PARKS & REC DIF FUND Total: 2,106.00
Fund: 252 - CIVIC CENTER DIF FUND
NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Developer Fees 252-0000-43200 1,230.00 Fund 252 - CIVIC CENTER DIF FUND Total: 1,230.00
Fund: 253 - LIBRARY DEVELOPMENT DIF
NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Developer Fees 253-0000-43200 397.00 Fund 253 - LIBRARY DEVELOPMENT DIF Total: 397.00
Fund: 254 - COMMUNITY & CULTURAL CENTERS DIF
NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Developer Fees 254-0000-43200 956.00 Fund 254 - COMMUNITY & CULTURAL CENTERS DIF Total: 956.00 Fund: 257 - FIRE PROTECTION DIF
NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Developer Fees 257-0000-43200 369.00 Fund 257 - FIRE PROTECTION DIF Total: 369.00
Fund: 259 - MAINTENANCE FACILITIES DIF FUND
NATIONAL MORTGAGE AND … 210901 05/02/23 - PERMIT REFUND WITHDRA… Developer Fees 259-0000-43200 313.00 Fund 259 - MAINTENANCE FACILITIES DIF FUND Total: 313.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
URBAN HABITAT 210928 03/2023 - LQ LANDSCAPE RENOVATION … Retention Payable 401-0000-20600 -16,845.63 171 CLICK HERE TO RETURN TO AGENDA
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount URBAN HABITAT 210928 03/2023 - LQ LANDSCAPE RENOVATION … Construction 401-0000-60188 336,912.60 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 320,066.97 Fund: 501 - FACILITY & FLEET REPLACEMENT
ULINE 210926 04/20/23 - FURNITURE FOR SRR BUILDI… Furniture 501-0000-71020 4,700.45 ULINE 210926 04/20/23 - FURNITURE FOR SRR BUILDI… Furniture 501-0000-71020 7,938.75 TOWER ENERGY GROUP 210923 04/1-04/15/23 - FUEL Fuel & Oil 501-0000-60674 3,015.98 S&D CARWASH MANAGEME… 210914 04/2023 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan… 501-0000-60676 819.59 LOWE'S HOME IMPROVEME… 210895 03/14/23 - STEEL CHAINS & BUNGEE CO… Parts, Accessories, and Upfits 501-0000-60675 141.23 FUELMAN 210885 04/2023 - FUEL Fuel & Oil 501-0000-60674 899.85 POWERPLAN BF 210908 04/25/23 - BACKHOE MACHINERY REPA… Vehicle Repair & Maintenan… 501-0000-60676 9,501.28 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 27,017.13 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 210875 04/20-05/19/23 - WC CABLE (1909) Cable/Internet - Utilities 502-0000-61400 11.59 TYLER TECHNOLOGIES 210925 04/2023 - SOFTWARE SERVICES Software Implementation/E… 502-0000-71049 4,255.00 CHARTER COMMUNICATIONS… 210875 04/24-05/23/23 - WC CABLE (4601) Cable/Internet - Utilities 502-0000-61400 289.63 RINCON CONSULTANTS, INC. 210912 03/2023 - GEOGRAPHIC INFORMATION … Software Implementation/E… 502-0000-71049 11,250.50 RINCON CONSULTANTS, INC. 210912 04/2023 - GEOGRAPHIC INFORMATION … Software Implementation/E… 502-0000-71049 9,058.00 CDW GOVERNMENT INC 210873 04/29/23 - CISCO MERAKI LICENSE FOR… Software Licenses 502-0000-60301 323.23 FRONTIER COMMUNICATIO… 210884 04/25-05/24/23 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 100.09 FRONTIER COMMUNICATIO… 210884 04/27-05/26/23 - BLACKHAWK/LQ PARK… Cable/Internet - Utilities 502-0000-61400 95.09 Fund 502 - INFORMATION TECHNOLOGY Total: 25,383.13
Fund: 503 - PARK EQUIP & FACILITY FUND
SHADE STRUCTURES, INC 210916 3/31/23 MONTICELLO PARK SWING SET … Parks 503-0000-71060 62,208.92 Fund 503 - PARK EQUIP & FACILITY FUND Total: 62,208.92
Fund: 504 - INSURANCE FUND
CALIFORNIA JOINT POWERS … 210871 03/8-07/01/23 - EARTHQUAKE INSURA… Earthquake Insurance 504-1010-60447 65,041.53 Fund 504 - INSURANCE FUND Total: 65,041.53
Grand Total: 1,047,201.36
172 CLICK HERE TO RETURN TO AGENDA
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 486,336.84
201 - GAS TAX FUND 6,360.93
202 - LIBRARY & MUSEUM FUND 3,908.05
215 - LIGHTING & LANDSCAPING FUND 33,594.15
221 - AB 939 - CALRECYCLE FUND 2,853.71
241 - HOUSING AUTHORITY 5,050.00
250 - TRANSPORTATION DIF FUND 4,009.00
251 - PARKS & REC DIF FUND 2,106.00
252 - CIVIC CENTER DIF FUND 1,230.00
253 - LIBRARY DEVELOPMENT DIF 397.00
254 - COMMUNITY & CULTURAL CENTERS DIF 956.00
257 - FIRE PROTECTION DIF 369.00
259 - MAINTENANCE FACILITIES DIF FUND 313.00
401 - CAPITAL IMPROVEMENT PROGRAMS 320,066.97
501 - FACILITY & FLEET REPLACEMENT 27,017.13
502 - INFORMATION TECHNOLOGY 25,383.13
503 - PARK EQUIP & FACILITY FUND 62,208.92
504 - INSURANCE FUND 65,041.53
Grand Total: 1,047,201.36
Account Summary
Account Number Account Name Expense Amount
101-0000-20330 Over Payments, AR Policy 315.00
101-0000-20947 Life Insurance Pay 469.80
101-0000-20948 Add'l Life Insurance Pay 425.48
101-0000-20952 AM Fidelity- Disability,Ac… 673.90
101-0000-20955 Disability Insurance Pay 3,255.01
101-0000-22835 Election Deposit 3,600.00
101-0000-42400 Building Permits 2,668.68
101-0000-42401 Plumbing Permits 385.18
101-0000-42402 Mechanical Permits 490.22
101-0000-42403 Electrical Permits 199.58
101-0000-42408 Grading Permits 128.85
101-0000-42600 Building Plan Check Fees 2,431.25
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60510 Contingency for Operati… 4,464.05
101-1004-50252 Annual Wellness Dollar … 194.61
101-1004-60104 Consultants/Employee S… 556.60
101-1004-60129 Recruiting/Pre-Employm… 279.45
101-1005-60103 Professional Services 117,035.00
101-1006-60400 Office Supplies 1,466.57
101-1007-60403 Citywide Supplies 713.47
101-2001-60174 Blood/Alcohol Testing 140.00
101-2001-61400 Cable/Internet - Utilities 528.94
101-2002-61200 Water - Utilities 119.24
101-2002-61400 Cable/Internet - Utilities 113.90
101-2002-80101 Machinery & Equipment 3,449.91
101-3003-60149 Community Experiences 32,605.49
101-3003-60420 Operating Supplies 463.87
101-3005-60184 Fritz Burns Pool Mainten… 5,700.00
101-3005-60423 Supplies-Graffiti and Va… 143.88
101-3005-60431 Materials/Supplies 3,848.14
101-3005-60432 Tools/Equipment 113.57
101-3005-60691 Maintenance/Services 4,995.00
101-3005-61206 Water -Desert Pride - Util… 96.55
101-3005-61209 Water -Community Park … 188.85
101-3007-60134 Promotional Items 736.02
101-3007-60137 Community Engagement 1,435.91
101-3007-60461 Marketing & Tourism Pr… 141,517.18
173 CLICK HERE TO RETURN TO AGENDA
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Account Summary
Account Number Account Name Expense Amount
101-3008-60115 Janitorial 16,640.97
101-3008-60431 Materials/Supplies 857.43
101-3008-60432 Tools/Equipment 333.94
101-3008-60667 HVAC 1,521.00
101-3008-61200 Water - Utilities 24.71
101-6003-60118 Plan Checks 119,514.15
101-6004-60103 Professional Services 594.00
101-6004-60120 Lot Cleaning/Gravel Prog… 350.00
101-6006-60125 Temporary Agency Servi… 4,245.64
101-7001-60320 Travel & Training 479.00
101-7003-60420 Operating Supplies 2,067.58
101-7003-60432 Tools/Equipment 259.27
201-7003-60427 Safety Gear 222.93
201-7003-60429 Traffic Control Signs 2,032.51
201-7003-60431 Materials/Supplies 153.12
201-7003-61701 Equipment Rental 3,952.37
202-3004-60115 Janitorial 2,844.14
202-3006-60115 Janitorial 885.93
202-3006-61200 Water - Utilities 177.98
215-7004-60431 Materials/Supplies 17,326.41
215-7004-60691 Maintenance/Services 14,288.00
215-7004-61116 Electric - Utilities 183.06
215-7004-61211 Water - Medians - Utiliti… 1,796.68
221-0000-60127 AB 939 Recycling Solutio… 2,853.71
241-9101-60103 Professional Services 5,050.00
250-0000-43200 Developer Fees 4,009.00
251-0000-43200 Developer Fees 2,106.00
252-0000-43200 Developer Fees 1,230.00
253-0000-43200 Developer Fees 397.00
254-0000-43200 Developer Fees 956.00
257-0000-43200 Developer Fees 369.00
259-0000-43200 Developer Fees 313.00
401-0000-20600 Retention Payable -16,845.63
401-0000-60188 Construction 336,912.60
501-0000-60674 Fuel & Oil 3,915.83
501-0000-60675 Parts, Accessories, and … 141.23
501-0000-60676 Vehicle Repair & Maint… 10,320.87
501-0000-71020 Furniture 12,639.20
502-0000-60301 Software Licenses 323.23
502-0000-61400 Cable/Internet - Utilities 496.40
502-0000-71049 Software Implementatio… 24,563.50
503-0000-71060 Parks 62,208.92
504-1010-60447 Earthquake Insurance 65,041.53
Grand Total: 1,047,201.36
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 614,608.47
201603CT Construction Expense La Quinta Landscape Renovation Improvement 336,912.60 201603RP Retention Payable La Quinta Landscape Renovation Improvement -16,845.63 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 31,167.89 201806E SilverRock Event Modular Building… SilverRock Event Space Modular Building 12,639.20 202220E Monticello Park Shade Structure Monticello Park Shade Structure 62,208.92 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 1,435.91 CORONANR Corona Non Reimbursable Corona Virus Emergency Response 730.00 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 4,344.00 Grand Total: 1,047,201.36
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 174 CLICK HERE TO RETURN TO AGENDA
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Demand Register
City of La Quinta Packet: APPKT03475 - 05/19/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
UNITED WAY OF THE DESERT 210988 CONTRIBUTION United Way Deductions 101-0000-20981 37.00 CHARTER COMMUNICATIONS… 210942 04/29-05/28/23 - FS #32 INTERNET (649… Telephone - Utilities 101-2002-61300 99.99 VINTAGE E & S INC 210993 01/06/23 - CH OFFICE LIGHTING SERVICE… Maintenance/Services 101-3008-60691 506.49 VINTAGE E & S INC 210993 05/05/23 - CH LIGHTING SERVICE CALL Maintenance/Services 101-3008-60691 706.08 VINTAGE E & S INC 210993 4/21-5/3/23 - OLD TOWN TESLA CHARG… Maintenance/Services 101-3008-60691 1,808.56 LIFE LINE SCREENING HOLDI… 210960 5/9/23 - LIFELINE SCREENING VOUCHER… Consultants/Employee Servic… 101-1004-60104 4,440.00 THE LOCK SHOP, INC 210983 04/28/23 - CMP RESTROOM LOCK MAIN… Maintenance/Services 101-3008-60691 140.00 LOGIC COMPENSATION GRO… 210962 05/08/23 - RECLASS CITY JOB DESCRIPTI… Professional Services 101-1004-60103 4,843.75 VALLEY LOCK & SAFE 210990 5/3/23 - SRR BLDG KEYS (28) Materials/Supplies 101-3008-60431 89.83 CALIFORNIA ASSOC OF PUBLIC 210940 05/15/23 - CAPIO MEMEBERSHIP RENE… Membership Dues 101-3007-60351 275.00 BANK OF THE WEST 210935 SRR TABLES -SALES TAX Sales Taxes Payable 101-0000-20304 -994.00 URBANA PRESERVATION & P… 210989 3/28-4/6/23 HISTORIC RESOURCE SURV… Professional Services 101-6002-60103 6,390.00 MATRIX CONSULTING GROUP 210963 05/04/23 - LQ/PALM DESERT POLICE FE… Professional Services 101-2001-60103 2,667.00 WILLIAMS, BILLEE 210995 05/11/23 - PILATES CLASS Instructors 101-3002-60107 189.00 SHIRY, TERESA 210979 05/11/23 - BALLROOM BEGINNING CLA… Instructors 101-3002-60107 43.75 SHIRY, TERESA 210979 05/11/23 - BALLROOM BEG DI CLASSES Instructors 101-3002-60107 52.50 HEWETT, ATSUKO YAMANE 210954 05/11/23 - TAI CHI YANG CLASS Instructors 101-3002-60107 113.40 HEWETT, ATSUKO YAMANE 210954 05/11/23 - TAI CHI YANG DI CLASSES Instructors 101-3002-60107 16.80 JENSEN, SHARLA W 210958 05/11/23 - PERSONAL TRAINING SESSIO… Instructors 101-3002-60107 444.00 NOVAK, JAN 210970 05/11/23 - PICKLEBALL 101 BEGINNER Instructors 101-3002-60107 448.00 PARTY PALS 210974 04/29/23 - PARTY PALS ACTIVITIES FOR … Community Experiences 101-3003-60149 7,350.00 NI GOVERNMENT SERVICES I… 210969 04/2023 - SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 87.35 THE PRINTING PLACE 210984 04/30/23 - RESIDENT CARD APPLICATIO… Operating Supplies 101-3002-60420 230.59 ANSAFONE CONTACT CENTE… 210933 04/10-05/07/23 - PM 10 ANSWERING S… PM 10 - Dust Control 101-7006-60146 137.15 XPRESS GRAPHICS 210996 03/17/23 - STVR ANNUAL FESTIVALS PO… Printing 101-1005-60410 7,145.47 XPRESS GRAPHICS 210996 04/27/23 - STAFF CHART POSTERS (2) Printing 101-1006-60410 111.90 VAN DERMYDEN MAKUS LA… 210991 04/22/23 - WORKPLACE CLIMATE ASSES… Professional Services 101-1004-60103 2,944.00 LH PRODUCTIONS 210959 05/06/23 - L.A.VATION CONCERT AV SE… Community Experiences 101-3003-60149 8,117.00 LH PRODUCTIONS 210959 04/29/23 - CITY BDAY EVENT AV SERVIC… Community Experiences 101-3003-60149 2,211.44 STAPLES ADVANTAGE 210981 04/22/23 - OFFICE CHAIRS Operating Supplies 101-3002-60420 456.71 STAPLES ADVANTAGE 210981 04/22/23 - OFFICE CHAIR FOR E.ARVIZU Operating Supplies 101-3002-60420 152.23 STAPLES ADVANTAGE 210981 05/03/23 - COATED PAPER Office Supplies 101-7001-60400 107.00 STAPLES ADVANTAGE 210981 05/04/23 - SHARPIE GEL PENS Office Supplies 101-7001-60400 32.82 SOUTH COAST AIR QUALITY … 210980 07/2022-06/2023 - CH AQMD FEE Annual Permits/Inspections 101-3008-60196 153.23 SOUTH COAST AIR QUALITY … 210980 07/2022-06/2023 - WC AQMD FEE Annual Permits/Inspections 101-3008-60196 153.23 BRUDVIK 210939 05/10/23 - SRR PARK LIGHTING FIXTURE… Maintenance/Services 101-3005-60691 1,068.00 HIGH TECH IRRIGATION INC 210955 04/28/23 - SHOVEL Tools/Equipment 101-7003-60432 79.27 STERICYCLE, INC 210982 03/31/23 - POLICE SHRED LQ Police Volunteers 101-2001-60109 19.25 FEDEX 210947 04/21/23 - OVERNIGHT MAIL Postage 101-1007-60470 11.62 FEDEX 210947 05/04/23 - OVERNIGHT MAIL Postage 101-1007-60470 14.49 FEDEX 210947 05/01/23 - OVERNIGHT MAIL Postage 101-1007-60470 23.08 VERIZON WIRELESS 210992 03/26-04/25/23 - LQPD CELL (6852) Telephone - Utilities 101-2001-61300 887.73 BANK OF THE WEST 210935 4/10/23 PROMO ITEMS FOR CITY BDAY … Sales Taxes Payable 101-0000-20304 -335.48 BANK OF THE WEST 210935 04/19/23 - STAND UP DESKTOP D.BATU… Office Supplies 101-1006-60400 1,022.25 BANK OF THE WEST 210935 04/19/23 - STAND UP DESKTOP V.ORTE… Office Supplies 101-1006-60400 973.31 BANK OF THE WEST 210935 04/20/23 - NEIGHBORHOOD WATCH M… LQ Police Volunteers 101-2001-60109 61.11 BANK OF THE WEST 210935 04/04/23 - GIVE AWAYS FOR CITY BDAY … Volunteers - Fire 101-2002-60110 404.49 BANK OF THE WEST 210935 04/21/23 - FOOD VENDOR PERMIT FOR … Community Experiences 101-3003-60149 203.72 BANK OF THE WEST 210935 04/12/23 - PROMO SHIRTS FOR CITY BD… Promotional Items 101-3007-60134 784.59 BANK OF THE WEST 210935 04/12/23 - PROMO STICKERS FOR CITY … Promotional Items 101-3007-60134 227.29 BANK OF THE WEST 210935 04/24/23 - BALLOONS FOR CITY BDAY E… Promotional Items 101-3007-60134 854.00 BANK OF THE WEST 210935 04/10/23 - PENS (1000) Promotional Items 101-3007-60134 1,378.12 BANK OF THE WEST 210935 04/10/23 - PROMO ITEMS FOR CITY BD… Promotional Items 101-3007-60134 4,206.81 175 CLICK HERE TO RETURN TO AGENDA
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BANK OF THE WEST 210935 05/01/23 - APWA LUNCH MEETING Travel & Training 101-7001-60320 210.00 BANK OF THE WEST 210935 04/05/23 - PSCS TRAINING A.CABRERA Travel & Training 101-7006-60320 1,014.30 BANK OF THE WEST 210935 04/10/23 - WELLNESS SURVEY Subscriptions & Publications 101-1004-60352 99.00 BANK OF THE WEST 210935 04/18/23 - BIKE SEATS FOR CITY BIKE P… Operating Supplies 101-1004-60420 49.27 BANK OF THE WEST 210935 2023 GASB UPDATE C.MARTINEZ Travel & Training 101-1006-60320 95.00 BANK OF THE WEST 210935 2023 GASB UPDATE V.ORTEGA Travel & Training 101-1006-60320 95.00 BANK OF THE WEST 210935 2023 GASB UPDATE K.BLONDELL Travel & Training 101-1006-60320 95.00 BANK OF THE WEST 210935 04/25/23 - DISPOSABLE FORKS Office Supplies 101-1006-60400 13.04 BANK OF THE WEST 210935 04/18/23 - PRINTING CALCULATOR J.DE… Office Supplies 101-1006-60400 48.88 BANK OF THE WEST 210935 04/11/22 - ANTIFREEZE FOR FS #32 ATV Fire Station 101-2002-60670 45.69 BANK OF THE WEST 210935 04/17/23 - FOLDING TABLE STORAGE Operating Supplies 101-3002-60420 345.52 BANK OF THE WEST 210935 04/17/23 - RETURN FOLDING TABLE ST… Operating Supplies 101-3002-60420 -345.52 BANK OF THE WEST 210935 4/21/23 - DISPOSABLE GLOVES/PLAYING… Operating Supplies 101-3002-60420 336.04 BANK OF THE WEST 210935 04/18/23 - WASTE CONTAINERS FOR EV… Community Experiences 101-3003-60149 1,287.60 BANK OF THE WEST 210935 04/19/23 - PARTY FAVORS FOR CITY BD… Community Experiences 101-3003-60149 56.49 BANK OF THE WEST 210935 05/2023 - APPLE MUSIC/STORAGE Membership Dues 101-3007-60351 22.95 BANK OF THE WEST 210935 04/2023 - MAILCHIMP Membership Dues 101-3007-60351 193.00 BANK OF THE WEST 210935 03/29/23 - EXERCISE EQUIPMENT MATS… Materials/Supplies 101-3008-60431 212.91 BANK OF THE WEST 210935 04/18/23 - MOTION SENSOR SECURITY V… Materials/Supplies 101-3008-60431 75.57 BANK OF THE WEST 210935 04/04/23 - OFFICE CHAIR Office Supplies 101-3008-60481 380.61 BANK OF THE WEST 210935 04/2023 - DESERT SUN Subscriptions & Publications 101-6001-60352 11.98 BANK OF THE WEST 210935 04/03/23 - OFFICE SUPPLIES Office Supplies 101-6001-60400 130.91 BANK OF THE WEST 210935 04/07/23 - OFFICE SUPPLIES Office Supplies 101-6001-60400 35.82 BANK OF THE WEST 210935 03/29/23 - PC ACADEMY PARKING Travel & Training 101-6002-60320 36.00 BANK OF THE WEST 210935 04/05/23 - NOTEBOOKS FOR CITY BDAY … Sales Taxes Payable 101-0000-20304 -419.30 BANK OF THE WEST 210935 04/27/23 - MARKETING LUNCHEON ME… Travel & Training 101-1002-60320 617.79 BANK OF THE WEST 210935 04/19/23 - DRINKS FOR OFFICE STOCK Office Supplies 101-1002-60400 32.89 BANK OF THE WEST 210935 04/05/23 - CHAIRS/TABLES RENTAL DEP … Community Experiences 101-3003-60149 3,500.00 BANK OF THE WEST 210935 04/05/23 - NOTEBOOKS FOR CITY BDAY … Promotional Items 101-3007-60134 5,211.30 BANK OF THE WEST 210935 04/04/23 - TOTE BAGS FOR CITY BDAY E… Promotional Items 101-3007-60134 4,991.63 BANK OF THE WEST 210935 04/25/23 - WATER FOR CITY BDAY EVENT Community Experiences 101-3003-60149 128.90 BANK OF THE WEST 210935 04/25/23 - WATER FOR CITY BDAY EVENT Community Experiences 101-3003-60149 128.90 BANK OF THE WEST 210935 05/21/23 - FIRE GALA DINNER D.MCGA… Travel & Training 101-1001-60320 161.90 BANK OF THE WEST 210935 05/12/23 - PALM DESERT STATE OF THE… Travel & Training 101-1001-60320 40.00 BANK OF THE WEST 210935 5/21/23 - FIRE GALA DINNER S.SANCHEZ Travel & Training 101-1001-60320 161.90 BANK OF THE WEST 210935 04/18/23 - COUNCIL MEETING SNACKS Travel & Training 101-1001-60320 54.80 BANK OF THE WEST 210935 04/03/23 - COUNCIL MEETING SNACKS Travel & Training 101-1001-60320 18.47 BANK OF THE WEST 210935 04/17/23 - BIASC LUNCHEON S.SANCHEZ Travel & Training 101-1001-60320 65.00 BANK OF THE WEST 210935 4/12-4/14/23 LEAGUE OF CITIES SUMMI… Travel & Training 101-1001-60320 567.54 BANK OF THE WEST 210935 04/12/23 - OPHELIA PRO LUNCHEON C… Travel & Training 101-1001-60320 380.00 BANK OF THE WEST 210935 04/04/23 - COUNCIL MEETING DINNER Travel & Training 101-1001-60320 190.53 BANK OF THE WEST 210935 4/05/23 - INDIAN WELLS STATE OF THE … Travel & Training 101-1001-60320 59.00 BANK OF THE WEST 210935 04/11/23 - BUSINESS LEADERS' BREAKF… Travel & Training 101-1001-60320 45.00 BANK OF THE WEST 210935 05/3-05/4/23 - ENERGY SUMMIT FLIGHT… Travel & Training 101-1001-60320 98.90 BANK OF THE WEST 210935 05/3-05/4/23 - ENERGY SUMMIT FLIGHT… Travel & Training 101-1001-60320 228.90 BANK OF THE WEST 210935 05/3-05/4/23 - ENERGY SUMMIT FLIGHT… Travel & Training 101-1001-60320 98.90 BANK OF THE WEST 210935 05/3-05/4/23 - ENERGY SUMMIT FLIGHT… Travel & Training 101-1001-60320 228.90 BANK OF THE WEST 210935 04/18/23 - PROCLAMATION FRAMES Operating Supplies 101-1001-60420 108.73 BANK OF THE WEST 210935 05/04/23 - VGPS GOLF SPONSORSHIP Sponsorships/Advertising 101-3007-60450 900.00 BANK OF THE WEST 210935 03/03/23 - CANCEL AMAZON PRIME M… Materials/Supplies 101-3008-60431 -16.30 BANK OF THE WEST 210935 03/03/23 - AMAZON PRIME MEMBERSH… Materials/Supplies 101-3008-60431 16.30 BANK OF THE WEST 210935 04/20/23 - DRIP PANS Operating Supplies 101-7003-60420 332.45 BANK OF THE WEST 210935 04/11/23 - HEAVY DUTY TARP Operating Supplies 101-7003-60420 462.70 BANK OF THE WEST 210935 04/06/23 - DANTE SOUNDCARDS Operating Supplies 101-1005-60420 99.98 THE LOCK SHOP, INC 210983 04/25/23 - FB POOL LOCK MAINTENANCE Materials/Supplies 101-3008-60431 8.08 FIRST CHOICE A/C & HEATING… 210948 04/28/23 - CH HVAC CONTACTOR REPL… HVAC 101-3008-60667 382.00 COACHELLA VALLEY WATER D… 210944 05/11/23 - WATER SERVICE Water - Utilities 101-2002-61200 381.83 COACHELLA VALLEY WATER D… 210944 05/11/23 - WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 202.93 COACHELLA VALLEY WATER D… 210944 05/11/23 - WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 27.05 PACIFIC WEST AIR CONDITIO… 210973 05/01/23 - CH WATER TREATMENT HVAC 101-3008-60667 125.00 176 CLICK HERE TO RETURN TO AGENDA
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount FLOCK SAFETY 210949 7/1/23-4/18/24 AUTOMATED LICENSE R… Prepaid Expense 101-0000-13600 49,859.59 FLOCK SAFETY 210949 4/19-6/30/23 - AUTOMATED LICENSE R… Public Safety Camera System… 101-2001-60692 36,390.41 FLOCK SAFETY 210949 04/19/23 - IMPLEMENTATION COST Public Safety Camera System… 101-2001-60692 24,150.00 RIVERSIDE ASSESSOR 210978 03/2023 - RECORDING FEES AUSTIN RES… CEQA Permit Fee 101-0000-20311 2,814.00 DEPARTMENT OF CONSERVA… 210946 04/01-06/30/22 - SEISMIC HAZARD MA… SMIP Fees Payable 101-0000-20308 6,533.00 DEPARTMENT OF CONSERVA… 210946 04/01-06/30/22 - SEISMC HAZARD MAP… SMIP Fees 101-0000-42610 -326.65 GAMEZ, CHRISTINA 210953 FY 22/23 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 TRIPLETT, ALCADIA 210987 FY 22/23 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 BATRES, JESSE 210938 FY 22/23 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 ARMENDARIZ, DERRICK 210934 FY22/23 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 OLD TOWN ARTISAN STUDIOS 210972 FY 22/23 OLD TOWN ARTISAN STUDIOS … Contract Services 101-3001-60101 25,000.00 CASTRO, DANNY 210941 5/4/23 SCAG CONFERENCE PARKING FEE… Travel & Training 101-6001-60320 15.00 FLORES, CHERI 210951 5/4/23 SCAG CONFERENCE PARKING FEE… Travel & Training 101-6001-60320 15.00 FLORES, CARLOS 210950 03/29-03/31/23 - TRAVEL EXPENSE REI… Travel & Training 101-6002-60320 155.89 FRONTIER COMMUNICATIO… 210952 03/2023 & 05/2023 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 97.10 FRONTIER COMMUNICATIO… 210952 04/28-05/27/23 - SPORTS COMPLEX PH… Telephone - Utilities 101-3005-61300 51.93 QUINN COMPANY 210977 05/04/23 - FS #32 GENERATOR BATTERI… Machinery & Equipment 101-2002-80101 786.40 QUINN COMPANY 210977 04/28/23 - WC GENERATOR MAINTENA… Machinery & Equipment 101-2002-80101 524.28 Fund 101 - GENERAL FUND Total: 234,624.53
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 210986 05/08/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 417.60 Fund 201 - GAS TAX FUND Total: 417.60
Fund: 202 - LIBRARY & MUSEUM FUND
VINTAGE E & S INC 210993 03/07/23 - LIBRARY LIGHTING SERVICE … Maintenance/Services 202-3004-60691 337.66 MOTION PICTURE LICENSING… 210966 07/2023-06/2024 - MPLC LICENSE Prepaid Expense 202-0000-13600 468.30 MERCHANTS BUILDING MAI… 210964 04/24/23 - LIBRARY EMERGENCY BIO H… Janitorial 202-3004-60115 355.00 PACIFIC WEST AIR CONDITIO… 210973 05/01/23 - LIBRARY WATER TREATMENT HVAC 202-3004-60667 125.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 1,285.96
Fund: 215 - LIGHTING & LANDSCAPING FUND
WHITE CAP CONSTRUCTION … 210994 04/20/23 - LIQUID WATERPROOFING M… Materials/Supplies 215-7004-60431 310.69 WHITE CAP CONSTRUCTION … 210994 04/27/23 - DOW PROTECTION BOARD Materials/Supplies 215-7004-60431 192.68 THE SHERWIN-WILLIAMS CO. 210985 04/24/23 - PAINT Materials/Supplies 215-7004-60431 979.29 THE SHERWIN-WILLIAMS CO. 210985 05/03/23 - PAINT Materials/Supplies 215-7004-60431 880.33 PWLC II, INC 210976 05/1-05/5/23 PLANT REPLACEMENT ON… Maintenance/Services 215-7004-60691 7,296.00 IMPERIAL IRRIGATION DIST 210956 05/11/23 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 29.20 IMPERIAL IRRIGATION DIST 210956 05/11/23 - ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 12.34 COACHELLA VALLEY WATER D… 210944 05/11/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 1,202.68 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 10,903.21 Fund: 221 - AB 939 - CALRECYCLE FUND
BANK OF THE WEST 210935 04/17/23 - TRAIL CLEANUP SUPPLIES AB 939 Recycling Solutions 221-0000-60127 468.13 Fund 221 - AB 939 - CALRECYCLE FUND Total: 468.13
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
NAI CONSULTING INC 210968 04/2023 CIVIC CENTER ACTIVITIES PRO… Professional Services 401-0000-60103 1,400.00 NAI CONSULTING INC 210968 04/2023 - AVE 48 ART AND MUSIC LINE Professional Services 401-0000-60103 175.00 NAI CONSULTING INC 210968 SMART INFRASTRUCTURE IMPROV FEA… Professional Services 401-0000-60103 350.00 NAI CONSULTING INC 210968 04/2023 - 2016-03 LANDSCAPE RENOVA… Professional Services 401-0000-60103 3,825.00 NAI CONSULTING INC 210968 04/2023 FY 22/23 CITYWIDE SIDEWALK … Professional Services 401-0000-60103 525.00 NAI CONSULTING INC 210968 04/2023 AVE 50 WIDENING IMPROVEM… Professional Services 401-0000-60103 212.50 NAI CONSULTING INC 210968 04/2023 - CITYWIDE STRIPING REFRESH Professional Services 401-0000-60103 350.00 NAI CONSULTING INC 210968 04/2023 - SILVERROCK RESORT INFRAST… Professional Services 401-0000-60103 225.00 NAI CONSULTING INC 210968 04/2023 SPORTS COMPLEX LIGHTING R… Professional Services 401-0000-60103 175.00 NAI CONSULTING INC 210968 04/2023 - 2011-05 DUNE PALMS BRIDGE Professional Services 401-0000-60103 3,207.50 NAI CONSULTING INC 210968 04/2023 - 2021-08 SLURRY SEAL PROJECT Professional Services 401-0000-60103 2,975.00 NAI CONSULTING INC 210968 04/2023 VILLAGE UNDERGROUND PJT F… Professional Services 401-0000-60103 175.00 NAI CONSULTING INC 210968 04/2023 - 2021-02 FRITZ BURNS PARK I… Professional Services 401-0000-60103 350.00 NAI CONSULTING INC 210968 04/2023 - AVE 50 BRIDGE SPANNING TH… Professional Services 401-0000-60103 4,095.00 NAI CONSULTING INC 210968 04/2023 - JEFFERSON ST SLURRY SEAL I… Professional Services 401-0000-60103 175.00 NAI CONSULTING INC 210968 04/2023 CITYWIDE MISC ADA IMPROV… Professional Services 401-0000-60103 762.50 NAI CONSULTING INC 210968 04/2023 - 2019-01 VILLAGE ART/CULTU… Professional Services 401-0000-60103 37.50 177 CLICK HERE TO RETURN TO AGENDA
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount NAI CONSULTING INC 210968 4/2023 CIVIC CNTER LAKE IRRIG CONVE… Professional Services 401-0000-60103 700.00 CHRISP COMPANY 210943 4/2023 CITYWIDE STRIPING REFRESH P… Retention Payable 401-0000-20600 -13,947.50 CHRISP COMPANY 210943 4/2023 CITYWIDE STRIPING REFRESH P… Construction 401-0000-60188 278,950.00 JACOBSSON ENGINEERING C… 210957 04/2023 - JEFFERSON/AVE 53 ROUNDA… Construction 401-0000-60188 4,050.00 NV5 210971 10/30-12/17/22 AVE 53/JEFFERSON RO… Technical 401-0000-60108 4,765.00 PLANIT REPROGRAPHICS SYS… 210975 05/10/23 - SLURRY SEAL IMPROVEMEN… Construction 401-0000-60188 271.91 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 293,804.41 Fund: 501 - FACILITY & FLEET REPLACEMENT
BANK OF THE WEST 210935 4/30/2023 8 TABLES FOR SRR BUILDING Furniture 501-0000-71020 12,504.00 MYFLEETCENTER 210967 4/3/23 - 2017 COLORADO MAINTENAN… Fuel & Oil 501-0000-60674 173.55 THE LOCK SHOP, INC 210983 05/12/23 - CHEVY LASER TRANSPONDER… Vehicle Repair & Maintenan… 501-0000-60676 480.32 BANK OF THE WEST 210935 04/24/23 - BUMPER MOUNT Parts, Accessories, and Upfits 501-0000-60675 104.63 BANK OF THE WEST 210935 04/05/23 - CAR BATTERY CHARGER Parts, Accessories, and Upfits 501-0000-60675 217.40 BANK OF THE WEST 210935 04/25/23 - UPFITS FOR DUMP TRAILER V… Parts, Accessories, and Upfits 501-0000-60675 749.88 THE LOCK SHOP, INC 210983 05/09/23 - 2500 CHEVY TRUCK KEY Vehicle Repair & Maintenan… 501-0000-60676 144.39 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 14,374.17 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 210942 05/2023 - CH CABLE (4625) Cable/Internet - Utilities 502-0000-61400 175.81 LOBBYCENTRAL 210961 06/30/23-06/30/24 - CLOUD ANNUAL S… Prepaid Expense 502-0000-13600 1,026.00 COMPLETE PAPERLESS SOLUT… 210945 7/1/23-6/5/24 - LASERFICHE SOFTWARE… Prepaid Expense 502-0000-13600 20,698.33 COMPLETE PAPERLESS SOLUT… 210945 06/06/-06/30/23 - LASERFICHE SOFTWA… Software Licenses 502-0000-60301 1,881.67 VERIZON WIRELESS 210992 04/02-05/01/23 - CITY IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,273.82 VERIZON WIRELESS 210992 04/02-05/01/23 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 3,077.35 BANK OF THE WEST 210935 04/21/23 - SHARE FILE ANNUAL FEE Software Licenses 502-0000-60301 594.00 BANK OF THE WEST 210935 04/13-04/30/23 - TYLER ENRGOV EMAIL… Software Licenses 502-0000-60301 269.40 BANK OF THE WEST 210935 04/25/23 - WEBCAM D.ARMENDARIZ Operating Supplies 502-0000-60420 32.61 BANK OF THE WEST 210935 04/20/23 - DELL AC ADAPTERS FOR IT S… Operating Supplies 502-0000-60420 86.96 BANK OF THE WEST 210935 04/17/23 - KEYBOARDS FOR IT STOCK (5) Operating Supplies 502-0000-60420 217.45 BANK OF THE WEST 210935 04/06/23 - DELL DOCKS FOR IT STOCK Machinery & Equipment 502-0000-80100 843.90 BANK OF THE WEST 210935 3/30/23 - IT DEPARTMENT LUNCHEON … Travel & Training 502-0000-60320 279.89 BANK OF THE WEST 210935 3/30/23 - IT DEPARTMENT LUNCHEON … Travel & Training 502-0000-60320 62.39 BANK OF THE WEST 210935 04/17/23 - IPHONE CASES Operating Supplies 502-0000-60420 108.73 MICROSOFT CORPORATION 210965 04/10-05/09/23 - MS AZURE ONLINE SV… Software Licenses 502-0000-60301 760.74 FRONTIER COMMUNICATIO… 210952 05/03-06/02/23 - 2ND CITY INTERNET LI… Cable/Internet - Utilities 502-0000-61400 2,580.00 Fund 502 - INFORMATION TECHNOLOGY Total: 33,969.05
Fund: 601 - SILVERROCK RESORT
VINTAGE E & S INC 210993 3/7/23 SRR MAINT YARD PARKING LOT L… Repair & Maintenance 601-0000-60660 490.78 Fund 601 - SILVERROCK RESORT Total: 490.78
Grand Total: 590,337.84
178 CLICK HERE TO RETURN TO AGENDA
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 234,624.53
201 - GAS TAX FUND 417.60
202 - LIBRARY & MUSEUM FUND 1,285.96
215 - LIGHTING & LANDSCAPING FUND 10,903.21
221 - AB 939 - CALRECYCLE FUND 468.13
401 - CAPITAL IMPROVEMENT PROGRAMS 293,804.41
501 - FACILITY & FLEET REPLACEMENT 14,374.17
502 - INFORMATION TECHNOLOGY 33,969.05
601 - SILVERROCK RESORT 490.78
Grand Total: 590,337.84
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 49,859.59
101-0000-20304 Sales Taxes Payable -1,748.78
101-0000-20308 SMIP Fees Payable 6,533.00
101-0000-20311 CEQA Permit Fee 2,814.00
101-0000-20981 United Way Deductions 37.00
101-0000-42610 SMIP Fees -326.65
101-1001-60320 Travel & Training 2,399.74
101-1001-60420 Operating Supplies 108.73
101-1002-60320 Travel & Training 617.79
101-1002-60400 Office Supplies 32.89
101-1004-50252 Annual Wellness Dollar … 800.00
101-1004-60103 Professional Services 7,787.75
101-1004-60104 Consultants/Employee S… 4,440.00
101-1004-60352 Subscriptions & Publicat… 99.00
101-1004-60420 Operating Supplies 49.27
101-1005-60410 Printing 7,145.47
101-1005-60420 Operating Supplies 99.98
101-1006-60320 Travel & Training 285.00
101-1006-60400 Office Supplies 2,057.48
101-1006-60410 Printing 111.90
101-1007-60470 Postage 49.19
101-2001-60103 Professional Services 2,667.00
101-2001-60109 LQ Police Volunteers 80.36
101-2001-60692 Public Safety Camera Sys… 60,540.41
101-2001-61300 Telephone - Utilities 887.73
101-2002-60110 Volunteers - Fire 404.49
101-2002-60670 Fire Station 45.69
101-2002-61200 Water - Utilities 381.83
101-2002-61300 Telephone - Utilities 99.99
101-2002-61304 Mobile/Cell Phones/Sate… 87.35
101-2002-80101 Machinery & Equipment 1,310.68
101-3001-60101 Contract Services 25,000.00
101-3002-60107 Instructors 1,307.45
101-3002-60420 Operating Supplies 1,175.57
101-3003-60149 Community Experiences 22,984.05
101-3005-60691 Maintenance/Services 1,068.00
101-3005-61204 Water -Fritz Burns Park -… 202.93
101-3005-61208 Water -Seasons Park - Ut… 27.05
101-3005-61300 Telephone - Utilities 149.03
101-3007-60134 Promotional Items 17,653.74
101-3007-60351 Membership Dues 490.95
101-3007-60450 Sponsorships/Advertising 900.00
101-3008-60196 Annual Permits/Inspecti… 306.46
101-3008-60431 Materials/Supplies 386.39
101-3008-60481 Office Supplies 380.61
101-3008-60667 HVAC 507.00
179 CLICK HERE TO RETURN TO AGENDA
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Account Summary
Account Number Account Name Expense Amount
101-3008-60691 Maintenance/Services 3,161.13
101-6001-60320 Travel & Training 30.00
101-6001-60352 Subscriptions & Publicat… 11.98
101-6001-60400 Office Supplies 166.73
101-6002-60103 Professional Services 6,390.00
101-6002-60320 Travel & Training 191.89
101-7001-60320 Travel & Training 210.00
101-7001-60400 Office Supplies 139.82
101-7003-60420 Operating Supplies 795.15
101-7003-60432 Tools/Equipment 79.27
101-7006-60146 PM 10 - Dust Control 137.15
101-7006-60320 Travel & Training 1,014.30
201-7003-60429 Traffic Control Signs 417.60
202-0000-13600 Prepaid Expense 468.30
202-3004-60115 Janitorial 355.00
202-3004-60667 HVAC 125.00
202-3004-60691 Maintenance/Services 337.66
215-7004-60431 Materials/Supplies 2,362.99
215-7004-60691 Maintenance/Services 7,296.00
215-7004-61116 Electric - Utilities 29.20
215-7004-61117 Electric - Medians - Utilit… 12.34
215-7004-61211 Water - Medians - Utiliti… 1,202.68
221-0000-60127 AB 939 Recycling Solutio… 468.13
401-0000-20600 Retention Payable -13,947.50
401-0000-60103 Professional Services 19,715.00
401-0000-60108 Technical 4,765.00
401-0000-60188 Construction 283,271.91
501-0000-60674 Fuel & Oil 173.55
501-0000-60675 Parts, Accessories, and … 1,071.91
501-0000-60676 Vehicle Repair & Maint… 624.71
501-0000-71020 Furniture 12,504.00
502-0000-13600 Prepaid Expense 21,724.33
502-0000-60301 Software Licenses 3,505.81
502-0000-60320 Travel & Training 342.28
502-0000-60420 Operating Supplies 445.75
502-0000-61301 Cell/Mobile Phones 4,351.17
502-0000-61400 Cable/Internet - Utilities 2,755.81
502-0000-80100 Machinery & Equipment 843.90
601-0000-60660 Repair & Maintenance 490.78
Grand Total: 590,337.84
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 229,299.18
111205P Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 3,207.50 141513P Professional Expense SilverRock Way Infra/Street Improvements 225.00 201603P Professional Expense La Quinta Landscape Renovation Improvement3,825.00 201606P Professional Expense Civic Center Campus Lake/Irrigation Conv Improvmnt 700.00 201709CT Construction Expense Ave 53 Jefferson St.Roundabout 4,050.00 201709T Technical Expense Ave 53 Jefferson St.Roundabout 4,765.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 7,296.00 201806E SilverRock Event Modular Building… SilverRock Event Space Modular Building 12,504.00 201901P Professional Expense Village Art Plaza Promenade & Cultural Campus 37.50 201902P Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 4,095.00 202008P Professional Expense Avenue 48 Art and Music Line Project 175.00 202102P Professional Expense Fritz Burns Park Improvements 350.00 202104CT Construction Expense Citywide Striping Refresh 278,950.00 202104P Professional Expense Citywide Striping Refresh 350.00 180 CLICK HERE TO RETURN TO AGENDA
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount 202104RP Retention Payable Citywide Striping Refresh -13,947.50 202108CT Construction Expense FY 21/22 PMP Slurry Seal Improvements 271.91 202108P Professional Expense FY 21/22 PMP Slurry Seal Improvements 2,975.00 202117P Professional Expense Jefferson Street Slurry Seal Improvements 175.00 202204P Professional Expense Sports Complex Lighting Replacement 175.00 202205P Professional Expense Avenue 50 Widening Improvements (Jeff to Madison) 212.50 202206P Professional Expense Village Utilities Undergrounding Project 175.00 202208P Professional Expense Citywide Miscellaneous ADA Improvements 762.50 202213P Professional Expense Smart Infrastructure Improvements (feasibility)350.00 202227E Civic Center Activities Promenade Civic Center Activities Promenade 1,400.00 2223STIP Professional Expense FY22/23 Citywide Sidewalk Improvements 525.00 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 29,504.78 CONCERTE Concert Expense Master Account for all SRR Concert Series 8,117.00 MATRIXE Police Matrix Study Expense Police Matrix Study 2,667.00 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 7,145.47 Grand Total: 590,337.84
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 181 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
Bank Transactions 5/8/2023 – 5/19/2023
Wire Transaction
Listed below are the wire transfers from 5/8/2023– 5/19/2023.

Wire Transfers:
05/08/2023 - WIRE TRANSFER - LANDMARK $184,153.17
05/09/2023 - WIRE TRANSFER - CALPERS $123,503.77
05/12/2023 - WIRE TRANSFER - CALPERS $5,425.55
05/12/2023 - WIRE TRANSFER - EDD $8,430.74
05/12/2023 - WIRE TRANSFER - CALPERS $12,741.12
05/12/2023 - WIRE TRANSFER - CALPERS $25,651.80
05/12/2023 - WIRE TRANSFER - LQCEA $468.00
05/12/2023 - WIRE TRANSFER - MISSION SQUARE $5,637.28
05/16/2023 - WIRE TRANSFER - STERLING HEALTH $1,460.39
05/17/2023 - WIRE TRANSFER - STANDARD OF OREGON $1,481.60 05/17/2023 - WIRE TRANSFER - MIDAMERICA $15,247.33
05/18/2023 - WIRE TRANSFER - AMERITAS LIFE $923.80
05/18/2023 - WIRE TRANSFER - AMERITAS LIFE $6,102.90
05/19/2023 - WIRE TRANSFER - LANDMARK $223,072.03
05/19/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMENT $18,218.64 05/19/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMENT $13,753.82 05/19/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMENT $14,428.15 TOTAL WIRE TRANSFERS OUT $660,700.09
ATTACHMENT 2
182 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO AMERICAN ASPHALT SOUTH, INC FOR THE CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2021-08, LOCATED AT

VARIOUS LOCATIONS

RECOMMENDATION
Award a contract to American Asphalt South, Inc. for the Citywide Slurry Seal Improvements Project No. 2021-08, located in various locations; and authorize the City Manager to execute the contract and approve future change orders within the project budget amount.

EXECUTIVE SUMMARY
• The Fiscal Year 2021/22 Pavement Management Plan (PMP) improvements include over 1,500,000 square feet of pavement rehabilitation in various locations (Attachment 1).
o Slurry sealing the existing pavement and isolated full depth pavement reconstruction is the pavement rehabilitation method.
o A portion of the Alley north of Calle Estado will be rehabilitated to allow drainage to continue to Desert Club Drive.
o An additive alternate to slurry seal at the SilverRock/Talus Maintenance Yard is included as Additive Alternate 3.
• American Asphalt South, Inc. of Riverside, California, submitted the lowest responsible and responsive bid at $1,024,291.60 (Attachment 2). Additive Alternates 1-3 are recommended for award.

FISCAL IMPACT
The Fiscal Year 2021/22 Capital Improvement Program allocates $1,500,000 of General Funds. The following is the project budget:

Total Budget
Professional: $ 30,000
Design: $ 60,000
Inspection/Testing/Survey: $ 70,000
Construction: $ 1,024,292
Contingency: $ 161,208
Total Budget: $ 1,500,000
CONSENT CALENDAR ITEM NO. 16
183 CLICK HERE TO RETURN TO AGENDA
The following is the construction cost breakdown:

Total Budget
Base Bid: $ 964,174
Additive Alternate 3: $ 60,118
TOTAL: $ 1,024,292

BACKGROUND/ANALYSIS
The PMP funds improvements to maintain and upgrade City roadways. The PMP is divided into phases, and the City typically implements PMP projects during the summer, when traffic congestion is less. This fiscal year’s improvements will rehabilitate over 1,500,000 square feet of pavement and include minor pothole hole repair and minor striping improvements.

The project includes the following:
 Avenida Villa: over 252,000 square feet of slurry
 Avenida Navarro: over 242,000 square feet of slurry
 Avenida Montezuma: over 6,000 square feet of slurry
 Calle Estado: over 36,000 square feet of slurry
 Desert Club Drive: over 100,000 square feet of slurry  Springtime Way: over 43,000 square feet of slurry
 Dune Palms Road: over 180,000 square feet of slurry, including striping to delineate bike lanes further; and
 Desert Pride Neighborhood (located on the west side of Adams Street between Miles Avenue and Blackhawk Way): over 488,000 square feet of slurry.

On May 9, 2023 staff solicited construction bids from qualified contractors. The City received four (4) bids on May 30, 2023. American Asphalt South, Inc. of Riverside, California, submitted the lowest responsible and responsive bid of $1,024,291.60.

Contingent upon the award of the project on June 6, 2023, the following is the project schedule:

Council Considers Project Award June 6, 2023
Execute Contract and Mobilize June 6 to July 5, 2023
Construction (30 Working Days) July 6 to August 16, 2023 Accept Improvements September 2023

ALTERNATIVES
Staff does not recommend alternatives.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Project Vicinity Map

2. Bid Comparison Summary
184 CLICK HERE TO RETURN TO AGENDA
Vicinity Map
FY 2021/22 Pavement Management Plan Improvements
ATTACHMENT 1
ATTACHMENT 1
185 CLICK HERE TO RETURN TO AGENDA
Bid Opening Date: 5/30/2023 PMP Slurry Seal Improvements City Project No. 2021-08
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 105,000.00 $ 105,000.00 $ 50,000.00 $ 50,000.00 $ 60,000.00 $ 60,000.00 $ 53,000.00 $ 53,000.00 $ 115,000.00 $ 115,000.00 2 Traffic Control LS 1 $ 80,000.00 $ 80,000.00 $ 75,000.00 $ 75,000.00 $ 265,000.00 $ 265,000.00 $ 128,400.00 $ 128,400.00 $ 100,000.00 $ 100,000.00 3 Crack Seal and Type I, Latex Emulsion Aggregate Slurry SF 58,120 $ 0.50 $ 29,060.00 $ 0.95 $ 55,214.00 $ 0.47 $ 27,316.40 $ 0.46 $ 26,735.20 $ 1.00 $ 58,120.00 4 Crack Seal and Type II, Latex Emulsion Aggragate Slurry SF 1,415,835 $ 0.30 $ 424,750.50 $ 0.32 $ 453,067.20 $ 0.29 $ 410,592.15 $ 0.39 $ 552,175.65 $ 0.35 $ 495,542.25 5 Pavement Repair Type I: 2" Grind and Asphalt Concrete Overlay SF 3,302 $ 16.00 $ 52,832.00 $ 6.60 $ 21,793.20 $ 6.25 $ 20,637.50 $ 6.60 $ 21,793.20 $ 11.00 $ 36,322.00 6 Pavement Repair Type II: Edge Repair AC Shoving; Grind AC Shoving 2"Below Adjacent Surface and 2" Overlay SF 140 $ 14.00 $ 1,960.00 $ 30.80 $ 4,312.00 $ 29.00 $ 4,060.00 $ 31.00 $ 4,340.00 $ 85.00 $ 11,900.00 7 Pavement Repair Type III: Remove AC (4 1/2"), Compact Existing Base, and Overlay (5 1/2") SF 60 $ 20.00 $ 1,200.00 $ 60.50 $ 3,630.00 $ 57.00 $ 3,420.00 $ 61.00 $ 3,660.00 $ 200.00 $ 12,000.00 8 Remove Roadway Section to Full Depth Required for Proposed Roadway Section SF 3,175 $ 11.00 $ 34,925.00 $ 4.40 $ 13,970.00 $ 4.15 $ 13,176.25 $ 4.50 $ 14,287.50 $ 11.00 $ 34,925.00 9 Remove, Regrade, and Reset Pavers SF 751 $ 55.00 $ 41,305.00 $ 16.50 $ 12,391.50 $ 15.50 $ 11,640.50 $ 16.50 $ 12,391.50 $ 120.00 $ 90,120.00 10 Sawcut, Remove, and Dispose of Existing Concrete Sidewalk/Ramp SF 118 $ 10.00 $ 1,180.00 $ 44.00 $ 5,192.00 $ 41.50 $ 4,897.00 $ 44.00 $ 5,192.00 $ 11.00 $ 1,298.00 11 Sawcut, Remove, and Dispose of Existing Concrete Curb; and Curb and Gutter LF 42 $ 43.00 $ 1,806.00 $ 88.00 $ 3,696.00 $ 83.00 $ 3,486.00 $ 88.00 $ 3,696.00 $ 44.00 $ 1,848.00 12 Sawcut, Remove, and Dispose of Existing Concrete Ribbon Gutter LF 192 $ 15.00 $ 2,880.00 $ 104.50 $ 20,064.00 $ 98.00 $ 18,816.00 $ 105.00 $ 20,160.00 $ 63.00 $ 12,096.00 13 Remove Sidewalk Pavers, Salvage to City Yard as Requested, Existing Pavers Installed per City of La Quinta Standard Plan 206 SF 105 $ 10.00 $ 1,050.00 $ 16.50 $ 1,732.50 $ 15.50 $ 1,627.50 $ 16.50 $ 1,732.50 $ 60.00 $ 6,300.00 14 Construct 6” Curb per City of La Quinta Standard 210, 3” Dowel into Adjacent Existing/Proposed Concrete Curb LF 42 $ 50.00 $ 2,100.00 $ 110.00 $ 4,620.00 $ 104.00 $ 4,368.00 $ 110.00 $ 4,620.00 $ 115.00 $ 4,830.00 15 Construct 6” Monolithic Retaining Curb with Dowels at All Corners LF 22 $ 200.00 $ 4,400.00 $ 99.00 $ 2,178.00 $ 93.00 $ 2,046.00 $ 99.00 $ 2,178.00 $ 132.00 $ 2,904.00 16 Construct Sidewalk per City of La Quinta Standard 240 and as Modified by the Plans SF 77 $ 25.00 $ 1,925.00 $ 36.30 $ 2,795.10 $ 34.00 $ 2,618.00 $ 37.00 $ 2,849.00 $ 12.00 $ 924.00 17 Construct Portion of Cross Gutter per City of La Quinta Standard Plan 230 and 231 Modified per Plans SF 244 $ 19.00 $ 4,636.00 $ 49.50 $ 12,078.00 $ 46.00 $ 11,224.00 $ 50.00 $ 12,200.00 $ 20.00 $ 4,880.00 18 Construct Curb Ramp per City of La Quinta Standard Plan 250 Mod., Place Domes 3’ Wide Along 0” Back of Curb EA 2 $ 5,000.00 $ 10,000.00 $ 11,000.00 $ 22,000.00 $ 10,250.00 $ 20,500.00 $ 11,000.00 $ 22,000.00 $ 8,300.00 $ 16,600.00 19 Construct 3’ Wide Concrete Ribbon Gutter per Plan Details, 3” Dowel (Slip Joint) into Adjacent Existing/ Proposed Concrete Gutter LF 190 $ 40.00 $ 7,600.00 $ 49.50 $ 9,405.00 $ 46.00 $ 8,740.00 $ 50.00 $ 9,500.00 $ 112.00 $ 21,280.00 20 Construct 3” AC over 4” AB over 12” scarified and compacted native, CLQ STD. 195 SF 3,008 $ 7.50 $ 22,560.00 $ 13.20 $ 39,705.60 $ 12.50 $ 37,600.00 $ 14.00 $ 42,112.00 $ 15.00 $ 45,120.00 21 Install Salvaged Pavers per City of La Quinta Standard Plan 206 SF 20 $ 28.00 $ 560.00 $ 16.50 $ 330.00 $ 15.50 $ 310.00 $ 75.00 $ 1,500.00 $ 108.00 $ 2,160.00 22 Modify and Restore Existing Landscape, Hardscape, and Irrigation to Satisfaction of City LS 1 $ 5,000.00 $ 5,000.00 $ 11,000.00 $ 11,000.00 $ 10,250.00 $ 10,250.00 $ 11,000.00 $ 11,000.00 $ 4,500.00 $ 4,500.00 23 Striping and Pavement Markings, Including All Incidentals LS 1 $ 250,000.00 $ 250,000.00 $ 140,000.00 $ 140,000.00 $ 98,000.00 $ 98,000.00 $ 179,796.00 $ 179,796.00 $ 240,000.00 $ 240,000.00 $ 1,086,729.50 $ 964,174.10 $ 1,040,325.30 $ 1,135,318.55 $ 1,318,669.25 Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Lower Water Valve EA 4 $ 1,200.00 $ 4,800.00 $ 1,500.00 $ 6,000.00 $ 1,025.00 $ 4,100.00 $ 1,300.00 $ 5,200.00 $ 1,300.00 $ 5,200.00 2 Raise Water Valve to Final Grade per CVWD Standards EA 4 $ 1,200.00 $ 4,800.00 $ 1,500.00 $ 6,000.00 $ 1,025.00 $ 4,100.00 $ 1,300.00 $ 5,200.00 $ 1,500.00 $ 6,000.00 $ 9,600.00 $ 12,000.00 $ 8,200.00 $ 10,400.00 $ 11,200.00 Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Adjust Water Meter Box to Final Grade per CVWD Standards. Meter to remain in place EA 1 $ 2,000.00 $ 2,000.00 $ 2,500.00 $ 2,500.00 $ 1,000.00 $ 1,000.00 $ 1,300.00 $ 1,300.00 $ 6,000.00 $ 6,000.00 $ 2,000.00 $ 2,500.00 $ 1,000.00 $ 1,300.00 $ 6,000.00
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Crack Seal and Type I, Latex Emulsion Aggregate Slurry SF 60,650 $ 0.50 $ 30,325.00 $ 0.95 $ 57,617.50 $ 1.62 $ 98,253.00 $ 0.46 $ 27,899.00 $ 1.00 $ 60,650.00 2 Striping and Pavement Markings, Including All Incidentals LS 1 $ 8,000.00 $ 8,000.00 $ 2,500.00 $ 2,500.00 $ 1,550.00 $ 1,550.00 $ 2,000.00 $ 2,000.00 $ 30,000.00 $ 30,000.00 $ 38,325.00 $ 60,117.50 $ 99,803.00 $ 29,899.00 $ 90,650.00 $ 1,136,654.50 $ 1,038,791.60 $ 1,149,328.30 $ 1,176,917.55 $ 1,426,519.25 Additive Alternate 1:

Total Base Bid plus Additive Alternate 1-3:

Sub-Total Additive Alternate 1 Bid Items 1-2
Sub-Total Additive Alternate 2 Bid Items 1
Sub-Total Additive Alternate 3 Bid Items 1-2
Additive Alternate 3: SilverRock Maintenance Yard
Additive Alternate 2:

All American Asphalt
Sub-Total Base Bid:

Engineer's Estimate - Base Bid American Asphalt South, Inc. Pavement Coatings Co. Roy Allen Slurry Seal, Inc.

ATTACHMENT 2 ATTACHMENT 2 186 CLICK HERE TO RETURN TO AGENDA City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2022/23

RECOMMENDATION
Approve third round Community Services Grants for fiscal year 2022/23.

EXECUTIVE SUMMARY
 The Council considers Community Services Grants and Economic Development/Marketing funding requests three times per fiscal year.  Three grant applications were received and reviewed by the Community Services Grant Ad Hoc Committee (Committee).

FISCAL IMPACT
The total grant budget for fiscal year 2022/23 is $60,000, which was awarded during the last two rounds of the grant program. Funding in the amount of $15,000 is available in Account No. 101-3001-60510 for the third round.

BACKGROUND/ANALYSIS
Grants are awarded to 501(c)3 non-profit groups and organizations that benefit La Quinta residents and strengthen the business community. Grants are limited to $5,000 per request and consecutive fiscal year funding is not awarded (Attachment 1).

The Starter Grant category is for organizations applying for the first time and/or have a first-time program. This allows applicants up to $500 of funding and eligibility to apply again the next fiscal year.

The Committee, comprised of Mayor Evans and Mayor Pro-Tem Sanchez, reviewed all applications, and recommended the following:

BUSINESS SESSION ITEM NO. 1
BUSINESS SESSION ITEM NO. 1 WAS MOVED FOR
CONSIDERATION AS BUSINESS SESSION ITEM NO. 1.2
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Applicant Requested Committee
Recommendation
Big Brothers Big Sisters of the Desert $5,000 $5,000
Palm Desert La Quinta (PDLQ) Youth Football, Inc. $5,000 $5,000 The RiteCare Childhood Language Center (CLC)
of Coachella Valley $5,000 $5,000
Total $15,000 $15,000
Attachment 2 presents all submitted grant requests. All applications are available for review in the Community Resources Department.

ALTERNATIVES
Council may modify and/or deny funding for any or all grant applications received.

Prepared by: Christina Calderon, Community Resources Manager Approved by: Jon McMillen, City Manager
Attachments: 1. Community Services Grant Guidelines

2. Recommended Grant Request Summaries
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The City of La Quinta offers a grant program for community services support. • Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. • Grants are considered and funded up to three times per year (rounds). • All three rounds are held within the city’s fiscal year (July 1 – June 30). • Organizations that have been funded are ineligible for funding for the next fiscal year. • All funding requests are limited to an amount not to exceed $5,000.

Q: How much money is available?
A: Requests are limited to an amount not to exceed $5,000. Any funding amount requested could be adjusted to a lesser amount at the discretion and approval of the City Council.

Q: Who can apply for this grant?
A: Applications are accepted from recognized nonprofit organizations that directly benefit La Quinta residents. Second consideration is given to nonprofit organizations that indirectly affect the quality of life for the residents of La Quinta.

Q: Can an individual apply for this grant?
A: No, individuals are not eligible for funding through the City of La Quinta grant program.

Q: What if my organization is applying for a grant for the first time? A: Organizations applying to the Community Services Grant program for the first time are eligible for a “Starter Grant”. The “Starter Grant” allows first time applicants grant funding up to $500 if they demonstrate their commitment to provide services to the La Quinta community. If an organization is selected to receive the “Starter Grant” they would then be eligible to apply to the program again the next fiscal year.

Q: Can my organization request “seed” money for a start-up? A: Yes, organizations can request “seed” money, however they are required to obtain matching funds from other sources in the same fiscal year before the grant funds will be released.

Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds? A: No, organizations that receive CDBG funds from the City of La Quinta during the same fiscal year are not eligible for funding.

Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past? A: Yes, and No. Organizations that were funded before June 30, 2021 are now eligible to apply. Organizations that were funded after July 1, 2021 are ineligible for funding and must wait until July 1, 2023 to re-apply.

What you need to do:

1. Determine eligibility based on the information provided above. If eligible, proceed to step 2.

2. Review the grants calendar for submission dates (in red). If within due date, proceed to step 3.

3. Fill out the grant application. Once completed proceed to step 4.

4. Submit application via email to [email protected], or in person to the Wellness Center. a. The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253.

The next steps:

5. Applications are received and reviewed by staff to ensure eligibility and completeness.

6. Completed grant applications will be reviewed by a designated Grant Review Committee (in blue). a. The committee’s review includes consideration of the funding amount, the intended use of the funds, and the organizations service to the community. If the committee approves the application, they will then recommend for approval to the City Council.

7. Committee approved applications are submitted to the City Council for consideration and approval (in green)

8. If approved, funds will be dispersed to grantee (in white) and can be spent over a 12-month period.

9. Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting documentation will be due before the end of the 12-month period.

For more information on the City of La Quinta Grant program, please contact the Community Resources Department at the Wellness Center 760.564-0096 or at 760.777.7183

COMMUNITY SERVICES GRANT OVERVIEW
IS MY ORGANIZATION ELIGIBLE?
THE PROCESS…
ATTACHMENT 1 189 CLICK HERE TO RETURN TO AGENDA
Community Services Grants
First Round
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Application Due Date Ad-Hoc Committee Review City Council Decision Checks Distributed 190 CLICK HERE TO RETURN TO AGENDA
Recommended Grant Requests:

1. Big Brothers Big Sisters of the Desert is requesting $5,000 in funding to be used to connect 5 new site-based matches for youth participants at the La Quinta Boys & Girls Club. Their one-on-one mentoring program inspires youth to do well in school, build strong relationships, choose safe behaviors, and cultivate ambitious dreams for their futures. Funds will be used for outreach, enrollment, assessment, match support, training, impact analysis, and program activities. This organization was last funded $5,000 in FY 2020/21. The Grant Review Committee recommends funding $5,000.

2. Palm Desert La Quinta (PDLQ) Youth Football, Inc. is requesting $5,000 in funding to be used towards their scholarship program for participant registrations to play tackle football. PDLQ sponsors, either full or in partial, approximately 20% of their athletes.

They will not turn away any child that wants to play because of their inability to pay.

Currently PDLQ has already awarded over $1,200 in scholarships; the new season will start on July 24, 2023, with games being played September through December. Any remaining funding, after scholarships are fulfilled, will go towards the purchase of new football helmets. This organization was last funded $2,500 in FY 2020/21. The Grant Review Committee recommends funding $5,000. The committee is recommending that priority be given to LQ residents to receive scholarships for participant registration.

3. RiteCare Childhood Center (CLC) of Coachella Valley is requesting $5,000 in funding to be used to provide speech, language, and literacy evaluations as well as intensive individualized therapy services free of charge. RiteCare CLC of Coachella Valley prioritizes children from low-income families due to the lack of resources available in public schools and insurance coverage. Children in the program receive a complete diagnostic speech-language evaluation and up to 24 months of weekly therapy sessions with a Speech Language Pathologist. Program operating expenses include evaluation, therapy materials and sessions, printing, and outreach. This organization was last funded $5,000 in FY 2020/21. The Grant Review Committee recommends funding $5,000. The committee recommends that priority first be given to LQ residents to enroll in the Speech-Language Therapy program.

ATTACHMENT 2
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192 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR 2023/24

RECOMMENDATION
Approve a Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce for fiscal year 2023/24; and authorize the City Manager to execute the document.

EXECUTIVE SUMMARY
 The City has had annual service agreements with the La Quinta Chamber of Commerce or the Greater Coachella Valley Chamber of Commerce (Chamber) since 1991 to support business development, retention, and tourism.  Per the proposed Memorandum of Understanding (MOU) (Attachment 1) the City would assist in funding State of the City, Hot Rod & Custom Car Show, and business engagement for approximately $33,000.
 The Gem will be distributed monthly to residents and businesses in La Quinta with 6 pages of exclusive City content and 2 pages of educational material related to Senate Bill 1383 (California’s Short-Lived Climate Pollutant Reduction) regulations for a total of 8 city pages.

FISCAL IMPACT
The 2023/24 Budget would allocate funds for Chamber services in the Marketing & Tourism account (101-3007-60461) and from AB 939 Recycling Solutions account (221- 0000-60127). The fiscal impact varies based on Gem printing and distribution options.

Current breakdown is as follows:
 32 pages
 12 months
 Qty: 16,000 (Includes businesses and full-time resident households) Staff is proposing three options for Council consideration:
o Option 1 – continue with The Gem printing and distribution as is, a modified list of residents that does not include P.O. boxes and seasonal, as well as all brick-andmortar businesses:

BUSINESS SESSION ITEM NO. 2
193 CLICK HERE TO RETURN TO AGENDA
Chamber Design, Print and Postage Cost City Pages Cost
o 32 pages
o 12 months
o Qty: 16,000
o Total: $7,667 per issue
- General: $5,667
- AB 939: $2,000
o Total Cost for 12 months: $92,000
- General: $68,000
- AB 939: $24,000
o Option 2 – expand The Gem distribution to reach all residents, including P.O.

Boxes and Seasonal and brick and mortar businesses:

Chamber Design, Print and Postage Cost City Pages Cost
o 32 pages
o 12 months
o Qty: 21,000
o Total Per Issue: $10,573
- General: $8,573
- AB 939: $2,000
o Total Cost for 12 Months:
$126,872
- General: $102,872
- AB 939: $24,000
o Option 3 – expand City page count from 8 pages to 12 pages per month which will change EDDM postage to Bulk Mail and Addressing. Increase distribution to all residents including P.O. Boxes and Seasonal, including all businesses.

Chamber Design, Print and Postage Cost City Pages Cost
o 36 pages
o 12 months
o Qty: 21,000
o Total per issue: $12,232
- General: $10,232
- AB 939: $2,000
o Total Cost for 12 months:
$146,779.90
- General: $122,780
- AB 939: $24,000
Staff is also proposing to create a digital formatted version that can include unlimited City content and stories that would be posted to both the City website as well as the Greater Coachella Valley Chamber of Commerce website. The addition of the digital version would also allow the City and Chamber to include content throughout the month. A QR Code or URL would be included in each printed issue of the Gem directing readers to the digital version.
194 CLICK HERE TO RETURN TO AGENDA
 One time cost: $7,500
 Yearly Maintenance: $1,000

BACKGROUND/ANALYSIS
The MOU would be managed by the City Manager’s office. The scope of work includes:

1. The Gem Newsletter
a. Monthly Community newsletter circulated by mail to residences and businesses within La Quinta and includes digital format and distribution (i.e. email blasts, social media)

2. State of the City
a. Presentation by Mayor and Council of city progress and on-going development efforts
b. Mayor and Council present business awards as determined by a process agreed to by both parties.
c. GCVCC would stage this annual event; City staff would design and approve format and content

3. 15th Annual Hot Rod & Custom Car Show Sponsorship
a. Community Event: annual car show at La Quinta Community Park. i. Projected event parameters include:
a. 80-150 vehicle entries;
b. 8-25 food/retail vendors and alcohol sales;
c. Live entertainment during the event; and
d. La Quinta auto dealership inclusion.
b. City Title Sponsorship, which includes: event materials branding (both print and digital), press release inclusion, and drive market promotion (in San Diego and Orange Counties)

4. Business Development
a. Business Outreach/Services
i. Ombudsman-like Services
ii. Strategic Advertising/Public Relations
iii. Regional Investment
iv. Workforce and Business Development
v. Data Collection of City’s Businesses

ALTERNATIVES
Council may choose to make modifications to the scope and/or funding levels.

Prepared by: Marcie Graham, Marketing Manager
Approved by: Gil Villalpando, Director
Attachment: 1. Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce
195 CLICK HERE TO RETURN TO AGENDA

MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF LA QUINTA AND

GREATER COACHELLA VALLEY CHAMBER OF COMMERCE
This Memorandum of Understanding (“MOU”) is made by and between the CITY OF LA QUINTA, a California municipal corporation (“CITY”), and GREATER COACHELLA VALLEY CHAMBER OF COMMERCE (“CHAMBER” and, along with CITY, sometimes referred to as the “parties”), with respect to the following:

RECITALS
WHEREAS, the CITY, in strategically advancing its interests, requires certain professional promotional services rendered in coordination with the local business community and
WHEREAS, the CHAMBER is qualified by virtue of experience, training, education, product offering, and expertise to provide these services, and has agreed to provide same as reflected herein;
NOW, THEREFORE, CITY and CHAMBER agree to the following:

1.0 TERM OF MEMORANDUM.

1.1 All Recitals set out above are true and correct.

1.2 This MOU is to remain in effect for 1 (one) year following its execution by the parties.

This MOU may be terminated at any time by any of the parties to the MOU with a 30 (thirty) day written notice to the remaining party.

2.0 OBLIGATIONS OF THE CHAMBER.

2.1 The CHAMBER will provide the services listed on Exhibit A attached and incorporated
(“CHAMBER obligations”).

2.2. Notwithstanding any other provisions in this MOU, the CHAMBER shall not use, nor may the CHAMBER authorize the use of, any funds or other subsidy (of whatever kind) provided by the CITY pursuant to this MOU or any other agreement with the CITY, including but not limited to any funds or other subsidies provided by the CITY for the “CHAMBER obligations” listed in Exhibits A and “CITY obligations” listed in Exhibit B, to advocate to any person or entity (of whatever organization whatsoever, including butnot limited to, sole proprietors, unincorporated associations, limited liability companies, corporations, businesses and public agencies) a position or vote either in favor of or against any measure placed on the ballot for the November 8, 2020 General Election, including but not limited to the measure placed on the ballot by the LaQuinta City Council asking the City’s electorate to vote on a proposed 1% transactions and use (“sales”) tax rate increase. It is expressly ATTACHMENT 1 196 CLICK HERE TO RETURN TO AGENDA
understood and agreed by the CHAMBER that, pursuant to California law, public resources may not be used to advocate or “mount a campaign” in favor of or against any ballot measure.

2.3 If the CHAMBER uses or is alleged to have used, or authorizes the use of or allegedly authorizes the use of,anyfundsoranyother subsidy (of whatever kind) provided bytheCITYin violation of Section 2.2 above, the CHAMBER shall: (a) Immediately cease and desist from continuing the violation or alleged violation of Section 2.2 above, (b) Immediately use other funds or subsidies that are not provided by the CITY to pay for or otherwise subsidize the services rendered that are, were, or alleged to have been in violation of Section 2.2 above, (c) Immediately, without reservation or rights or delay, return to the CITYany and all funds andother subsidies provided bytheCITYforthe services rendered that are, were, or alleged to have been in violation of Section 2.2 above, and (d) Refrain from performing under this MOU, including but not limited to refraining from performing the “CHAMBER obligations” listed in Exhibits A, unless and until the CHAMBER complies with this Section 2.3 and the CITY authorizes in writing the continuance of performance under this MOU. The CITY shall have no obligation to provide any funds or other subsidies (of whatever kind) under this MOU or any other agreement with the CITY unless and until any violation or alleged violation of Section 2.2 above has been cured as determined by the CITY in its reasonable discretion. The CITY shall have all rights and remedies available at law orin equity, including but not limited to declaratory and injunctive relief, as well as the rights available under this MOU, including but not limited to the indemnity provided in Section 4.0 below, to enforce the provisions herein. In addition to the other provisions in this MOU, this Section and Section 2.2 shall survive the termination or expiration of this MOU.

3.0 OBLIGATIONS OF CITY. CITY will provide the services listed on Exhibit B attached and incorporated (“CITY obligations”).

4.0 MUTUAL INDEMNITY AND RELEASE. The CITY and CHAMBER each hereby agree to indemnify, defend, and hold harmless the other party and its officers, employees, agents, and authorized volunteers (collectively, “Indemnitees”) from and against any and all claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys’ fees and costs of litigation (collectively “Claims”) arising out of and/or in any way relating to the indemnifying party’s activities in the performance of this MOU, or to the indemnifying party’s acts and/or omissions in providing or administering the same, excepting only those Claims arising out of the sole negligence or willful misconduct of the Indemnitees. This MOU is not intended to and specifically does not create joint and several liability.

5.0 INSURANCE. The parties agree to provide insurance in accordance with the provisions of this Section.

5.1 CITY’S Insurance Obligation. Without limiting the indemnification provisions provided herein, CITY, atits sole expense, shall obtainand keep in force during the term ofthis MOU and any extensions thereof, a policy or policies of general liability insurance, or equivalent thereof, covering all injuries to persons and damage to property resulting from any actions or omissions of the CITY in accordance with the terms of this MOU. Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be 197 CLICK HERE TO RETURN TO AGENDA
rated A-/VIII or better by ambest.com. At the CITY’s option, CITY shall be allowed to selfinsure the insurance coverage as required above.

5.2 CHAMBER’S Insurance Obligation. Without limiting the indemnification provisions provided herein, CHAMBER, at its sole expense, shall obtain and keep in force during the term ofthis MOU and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property resulting from any actions or omissions of CHAMBER in accordance with the terms of this MOU. The policy or policies evidencing such insurance shall be endorsed to name the CITY, its officials, officers, employees, and agents as additional insured, shall provide that same may not be cancelled or amended without thirty (30) days prior notice to CITY, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less thanOne Million Dollars ($1,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the Commencement Date of this MOU, and upon renewal of such policies, CHAMBER shall submit to CITY certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect.

a.0 ADDITIONAL PROVISIONS.
a.1 In all cases, the language in all parts of this MOU shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this MOU. a.2 This MOU contains the entire agreement of the parties with respect to the subject matters identified in this MOU and supersedes any prior oral or written statements or agreements between the parties with respect to the subject matters identified in this MOU. a.3 No termination or expiration of this MOU shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination or expiration of this MOU.
a.4 In the event either party brings any suit or other proceeding with respect to the subject matter or enforcement of this MOU, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable attorneys’ fees, expenses and costs of suit or investigation as actually incurred (including, without limitation, reasonable attorneys’ fees, expenses, and costs incurred in establishing the right to indemnification).
a.5 No waiver of any term or condition of this MOU shall be a continuing waiver thereof. a.6 This MOU is not intended to and does not create any partnership or joint venture between the parties, and each party remains an independent contractor as to the other. Each party shall bear its own liability and there is no joint and several liability as a result of this MOU.
[signature on following page]
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IN WITNESS WHEREOF, CITY and CHAMBER have executed this MOU as evidenced by the signatures contained below:

CITY OF LA QUINTA: GREATER

COACHELLA VALLEY

CHAMBER OF
COMMERCE:

By: By:

Jon McMillen Brandon Marley
City Manager President
Dated: Dated:

ATTEST: ATTEST:

By: By:

Monika Radeva
City Clerk
Print Name & Title:

APPROVED AS TO FORM: APPROVED AS TO
FORM AND CONTENT:

By: By:

WilliamH. Ihrke Print Name & Title:

City Attorney
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EXHIBIT “A”
Obligations of CHAMBER

1. The Gem Newsletter
a. Community Newsletter with circulation by mail to residences and businesses within La Quinta with a monthly frequency and includes digital format and distribution (i.e. email blasts, social media)
b. City reserves the option to purchase ad space with exclusive pricing that includes:
i. TBD full pages of content, twelve (12) months
ii. TBD full pages of recycling content, twelve (12) months iii. Layout and design for all content

2. State of the City
a. Presentation by Mayor and Council of city progress and on-going development efforts.
b. Mayor and Council will also present business awards as determined by a process agreed to by both parties.
c. GCVCC would stage this annual event; city staff would design and approve format and content

3. 15th Annual Hot Rod & Custom Car Show Sponsorship
a. Community Event: annual car show at La Quinta Community Park. i. Projected event parameters include:
a. 80-150 vehicle entries;
b. 8-25 food/retail vendors and alcohol sales;
c. Live entertainment during the event; and
d. La Quinta auto dealership inclusion.
b. CityTitle Sponsorship, which includes: event materials branding (both print and digital), press release inclusion, and drive market promotion (in San Diego and Orange Counties)

4. Business Development
a. Business Outreach/Services
i. Ombudsman-like Services
ii. Strategic Advertising/PR
iii. Regional Investment
iv. Workforce and Business Development
v. Data Collection of City’s Businesses
Grand Total: TBD
CHAMBER shall submit monthly invoices to CITY. Such invoices shall be reviewed by a principal member of CHAMBER specifying that the payment requested is for work performed in accordance with the terms of this MOU. CITY will pay CHAMBER for all expenses stated thereon which are approved by CITY and in accordance with this MOU no later than thirty (30) days after invoices are received by the CITY 200 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE FUNDING TO PROVIDE ASSISTANCE TO AREA

HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEAR 2023/24

RECOMMENDATION
Authorize funding to provide assistance to local homeless service providers and homeless prevention partners - Coachella Valley Rescue Mission (CVRM), Martha’s Village and Kitchen (MVK), and Coachella Valley Association of Governments (CVAG) for fiscal year 2023/24.

EXECUTIVE SUMMARY
• On May 16, 2023, the Housing Authority (Authority) approved a $250,000 allocation of Authority funds to local homeless service providers and homeless prevention partners for fiscal year (FY) 2023/24.
• These services positively impact the City and the greater Coachella Valley community, particularly in the eastern area.
• As these providers have typically received $300,000 total in past fiscal years, the Authority has directed Staff to allocate funds in the upcoming fiscal year for an additional $50,000 for fiscal year (FY) 2023/24, amounting to:
✓ $16,667 to CVRM
✓ $16,667 to MVK
✓ $16,667 to CVAG

FISCAL IMPACT
If approved, funding will be incorporated in the City Manager's Office budget for Fiscal Year (FY) 2023/24.

BACKGROUND/ANALYSIS
The Authority annually allocates funding for local homeless service providers and homeless prevention partners in the Coachella Valley.

On May 16, 2023, the Authority authorized equal Authority funding contributions of $83,333 to CVRM, MVK, and CVAG, as these organizations have a solid track record of BUSINESS SESSION ITEM NO. 3
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serving the City and the greater Coachella Valley area assisting with critical homeless relief efforts. Each organization must sign a Memorandum of Understanding on an annual basis that mandates a report on the use of the funds, including the number of individuals from La Quinta that were assisted and the services they utilized.

The Authority may provide this assistance pursuant to California Health and Safety Code’s Community Development and Housing law, which states if the Housing Successor Agency (the Authority) has fulfilled certain obligations, the Authority may expend up to two hundred fifty thousand dollars ($250,000) per fiscal year for homeless prevention and rapid rehousing services for individuals and families who are homeless or would be homeless but for this assistance, including the provision of short-term or medium-term rental assistance, contributions toward the construction of local or regional homeless shelters, housing relocation and stabilization services including housing search, mediation, or outreach to property owners, credit repair, security or utility deposits, utility payments, rental assistance for a final month at a location, moving cost assistance, and case management, or other appropriate activities for homelessness prevention and rapid rehousing of persons who have become homeless.

During the May 16, 2023 Authority special meeting, staff was directed to provide options for the City Council to supplement the $250,000 maximum the Authority is able to provide, to bring the total funding provided to the organizations up to $300,000 for FY 2023/24, in line with previous years. The $50,000 difference that the City may provide is recommended to be incorporated in the City Manager’s Office budget for FY 2023/24, which, if approved, will amount to equal payments of $16,667 to each organization.

ALTERNATIVES
Council may elect not to support this funding option, divert funds to other organizations, or save funds for future projects; however, since these organizations have consistently provided support for our community, provided annual reports showing the contributions directly support the surrounding communities and La Quinta residents in need, and rely on these contributions for overall operation, staff does not recommend this alternative.

Prepared by: Doug Kinley III, Management Analyst
Approved by: Gilbert Villalpando, Director
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City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE LAW ENFORCEMENT SERVICES FOR FISCAL YEARS 2023/24 AND 2024/25

RECOMMENDATION
Approve Agreement with the County of Riverside to provide Law Enforcement Services for fiscal years 2023/24 and 2024/25; and authorize the Mayor to execute the agreement.

EXECUTIVE SUMMARY
 The City contracts with Riverside County Sheriff’s Department (RCSD) for law enforcement services; the current two-year agreement expires on June 30, 2023.  RCSD continues to provide effective police services by preserving the safety of the City.
 Proposed is a new two-year service agreement (Agreement), from July 1, 2023, to June 30, 2025 (Attachment 1); there are no changes to the agreement terms.

FISCAL IMPACT
Based on a projected 2.0 to 2.5% rate increase the estimated Agreement amount for fiscal year (FY) 2023/24 is $18,094,000. The rate for FY 2024/25 will be presented in April 2024.

BACKGROUND/ANALYSIS
Over the years, the City has worked with RCSD to maintain the safety of the community while increasing efficiency, improving communication, and enhancing public safety through the adoption of technology, including the installation of the Public Safety Camera System in September 2021, and approval of the Automated License Plate Reader System on April 4, 2023. As reflected in the table below, crime rates have gradually decreased since 2012.

BUSINESS SESSION ITEM NO. 4
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Source: FBI's Crime Data Explorer (CDE)
The current service level of 130 patrol hours was adopted on January 1, 2021, which reflects an exceptional service level from patrol deputies, and is supplemented by Motor, Traffic, and the Special Enforcement Team.

This proposed Agreement would be effective from July 1, 2023, through June 30, 2025.

The following contract service levels are included:
 130 fully supported hours per day (equivalent to approximately 25 Deputy Sheriff positions at 1,884 annual productive hours per position).

Dedicated Positions are as follows:
 One (1) Lieutenant
 Two (2) Sergeants
 Five (5) Deputy Sheriffs classified as the Special Enforcement Team (SET) – Target Team
 Three (3) Motor Officers
 Two (2) Traffic Officers
 One (1) Deputy Sheriff (unsupported) position – Violent Crime Gang Task Force  One (1) Deputy Sheriff (unsupported) position – Coachella Valley Narcotics Task Force
 Six (6) Community Service Officers II

ALTERNATIVES
Given that the existing agreement expires June 30, 2023, and law enforcement services are necessary, staff does not recommend an alternative.

Prepared by: Martha Mendez, Public Safety Manager
Approved by: Jon McMillen, City Manager
Attachment: 1. Agreement for Law Enforcement Services with the County of Riverside 1669 1494 1324 1220 1085 1197 1154 1032 852 150 6887808667 426846 541 402 314 181 167 168 174 158 119 452633243432201710 2012 2013 2014 2015 2016 2017 2018 2019 2020

CITY OF LA QUINTA CRIME DATA
Property Crimes Violent Crimes Burglaries Robbery
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Original 1 of 3

AGREEMENT FOR LAW ENFORCEMENT SERVICES

BETWEEN THE CITY OF LA QUINTA

AND THE COUNTY OF RIVERSIDE
THIS AGREEMENT FOR LAW ENFORCEMENT SERVICES (“Agreement”) is made and entered into by and between the CITY OF LA QUINTA, a California Charter City, hereinafter “City,” and the COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf of the Riverside County Sheriff’s Department, hereinafter “County”, sometimes collectively referred to herein as the “parties” and individually as a “party”.

IT IS THEREFORE AGREED AS FOLLOWS:

1. TERM

1.1 Effective Dates. This Agreement shall be effective from July 1, 2023 through June 30, 2025.

1.2 Renewal. In the event City desires to terminate this Agreement at the end of any current two (2) year period, the City Council, not later than twelve (12) months preceding the expiration date of the current term of this Agreement, shall notify the Sheriff and the Board of Supervisors that it wishes to terminate the same.

1.3 Termination. Notwithstanding the provisions of Paragraphs 1.1 and 1.2 herein, either party may terminate this Agreement upon notice in writing to the other party of not less than twelve (12) months prior to the effective termination date.

2. SCOPE OF SERVICE

2.1 Services. The County agrees, through Sheriff thereof, to provide municipal police protection within the corporate limits of City to the extent and in the manner hereinafter set forth. It is understood that the Sheriff’s Department shall be the sole provider of general and specialized law enforcement services within the corporate limits of City. City shall not hire any other persons or company to provide general and specialized law enforcement services within the corporate limits of City. However, City is not precluded by any language in this section from hiring an unarmed code enforcement unit. The Sheriff’s services shall encompass duties and functions of the type falling under the jurisdiction of and customarily rendered by a police department of the City under State statutes.

Such services shall include the enforcement of State Criminal Codes and all pertinent City criminal codes and ordinances. Services shall also include traffic enforcement and related services to the extent possible given the size of the force provided for in this Agreement. County agrees to provide all investigative support necessary to complete criminal investigations conducted hereunder. However, all investigator overtime will be charged to City at the Board of Supervisors approved hourly overtime rate.

ATTACHMENT 1
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2.2 California Identification System (CAL-ID) and Records Management System. (RMS) City agrees as a condition of receiving services hereunder to participate in CAL-ID and RMS under the terms and conditions set forth in this Section and to pay for these services under separate billings.

2.2A Definitions. For purposes of this Agreement the following are some of the more common definitions which shall apply, but shall not be limited by this reference:
a) Records Management System (RMS) Functions shall mean the software functions provided to City by County, which are supplied by the RMS. These functions shall include inquiry and case entry into the RMS, access to the Master Name Index, Warrant and Master Location Index and Jail Locator databases.

b) The California Law Enforcement Telecommunications System Access (CLETS) shall mean that access to the Department of Justice computers provided by County to City.

c) Work Station shall mean those County devices and software, which are used by City to access RMS functions and the CLETS.

d) LAWNET shall mean the County’s law enforcement telecommunications network consisting of County provided data circuits, digital service units, routers, hubs and other County provided hardware and software that is used by City to connect work stations to RMS services as defined below.
e) County Services shall mean the collective hardware and software, work LAWNET, stations, RMS functions and CLETS.

2.2B Scope of RMS Services. County agrees to provide to City full access to the RMS and CLETS systems. CLETS access will be provided within the scope of CLETS access rules and regulations as established by the California State Department of Justice.

2.2C Provision of RMS Supervision, Labor and Equipment. Supervision over the provision of County Services, the standards of performance and other matters incident to the performance of such services, shall remain with County. Security of the host system and control of LAWNET shall remain with County. The County shall furnish all labor and equipment for the host system necessary to maintain the level of service rendered hereunder. In the event City chooses to provide PC-based equipment for services defined herein, the equipment must be configured in accordance with County specifications. Further, City shall not alter the configuration of any PCbased equipment used to provide services herein without the permission of Sheriff's Information Technology Officer.

2.2D Establishment of RMS Rates and Payment of Costs. Establishment of RMS rates and payments for provided services shall be as specified in Sections 7.2 and 7.4 of this Agreement.

3. LEVEL OF SERVICE
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3.1 Level of Service Specified. County shall provide all enforcement services at the level specified in Attachment A, attached hereto and incorporated herein by this reference.

3.2 Variation in Level of Service. Variations in the level of service shall be made by amendment, as provided for in Section 11 of this Agreement, and under the following terms:

If City requests an increase in the level of service to be provided under this Agreement, County agrees to provide such increased level of service as soon as is practicable, consistent with the ability of the Sheriff to hire and train recruits.

If City elects to reduce the level of service provided herein by ten percent (10%) or greater, City must give notice in writing to County not less than twelve (12) calendar months prior to the effective date of such reduction. If City elects to reduce the level of service provided herein by less than ten percent (10%), County agrees to reduce the level of service accordingly as soon as it is practicable. The level of service, however, may not be reduced to below the minimum level, as determined by County, required to ensure public and officer safety.

4. CHIEF OF POLICE

The Sheriff will, to the extent practical, coordinate appointment of a Police Chief with City and consult with City on final selection for the position.

5. PROVISION OF SUPERVISION, LABOR, AND EQUIPMENT

5.1 Supervision. Supervision over the rendition of law enforcement services, the standards of performance, the discipline of officers, and other matters incident to the performance of such services and the control of personnel so employed, shall remain with County. The Sheriff or a designated representative will meet and confer with the City Manager or a designated representative on questions related to the provision of services.

5.2 Labor and Equipment. For the purpose of performing said services, County shall furnish and supply all labor, supervision, equipment, communication services, and supplies necessary to maintain the level of service to be rendered hereunder. Location of the above will not necessarily be within City limits. Notwithstanding anything herein contained, it is agreed that in all instances where specific equipment used solely to support specialized enforcement activities within the City not normally provided by the Sheriff is to be used, or where special supplies, stationery, notices, forms, and the like related to law enforcement are to be issued in the name of City, such equipment and materials shall be supplied by City at its own cost and expense. Any such special equipment or materials so purchased by City shall meet with the Sheriff's specifications shall remain within the City limits, and ownership title thereto shall remain with City.

However, under no circumstances shall City purchase or otherwise provide general patrol vehicles for services provided pursuant to this Agreement without permission of Sheriff. The County shall provide all marked general Patrol vehicles to City and shall charge City for their use on a per mile basis.

5.3 City-Owned Motorcycles and Specialized Support Vehicles. In the event City chooses to provide motorcycles or specialized support vehicles for use in providing services hereunder, the 207 CLICK HERE TO RETURN TO AGENDA
motorcycles or specialized support vehicles shall meet minimum specifications furnished by County, shall be adequately equipped and ready for use, and shall be registered in the name of City. It is further understood that City is providing motorcycles or specialized support vehicles to Sheriff expressly for law enforcement services and shall only be operated by Sheriff’s personnel, or persons authorized by the Sheriff.

City shall bear the cost of maintenance, fuel, licensing, and any and all expenses associated with use of the motorcycles and specialized support vehicles for the provision of services hereunder, which is inclusive of responsibility for any and all cost for physical damage to the City-owned motorcycles or specialized support vehicles. However, County shall be responsible for the cost of all third party liability caused by the operation of the City-owned motorcycles or specialized support vehicles, including the property damage caused by the negligence or wrongful acts of County officers and employees while operating City-owned motorcycles and specialized support vehicles. Motorcycles and specialized support vehicles shall be used only for city-approved functions.

5.4 Vehicle Insurance. City shall maintain insurance for any physical damage to the Cityowned vehicles in an amount equal to the replacement value of all vehicles provided to the County under this Agreement. Policy shall, by endorsement, name the County of Riverside, its Departments, Districts, Agencies and Special Districts, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents, or representatives as Additional Insureds. Such insurance may be provided through a program of self-insurance.

General Insurance Provisions - All lines:
a. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A.M. BEST rating of not less than an A: VIII (A: 8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term.
b. The City shall cause their insurance carrier(s) to furnish the County of Riverside with 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein; or, 2) if requested to do so orally or in writing by the County Risk Manager, provide original certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that shall provide no less than thirty (30) days written notice be given to the County of Riverside prior to any material modification or cancellation of such insurance. In the event of a material modification or cancellation of coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverages and the insurance required herein are in full force and effect. Individual(s) authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. If County is utilizing City-owned vehicles, operations shall not commence until the County of Riverside has been furnished original Certificate (s) of Insurance and certified original copies of endorsements or policies of insurance including all endorsements and any and all other attachments as required in this Section.
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c. It is understood and agreed by the parties hereto and the City's insurance company(s), that the Certificate(s) of Insurance and policies shall so covenant and shall be construed as primary insurance, and the County's insurance and/or deductibles and/or self-insured retentions or self-insured programs shall not be construed as contributory.

6. EMPLOYMENT STATUS OF PERSONNEL

6.1 Employment Status. Any persons employed by County for the performance of services and functions pursuant to this Agreement shall remain employees of County on special assignment to City for the purposes of this Agreement, and shall not be considered employees of City. No such County employee shall have any entitlement to compensation, workers’ compensation coverage, pension, or civil service benefits from City.

6.2 Labor Shortage. In the event of a work slow-down, strike, or any other form of job action by those individuals assigned to City, County agrees to provide only that level of service which may be available through mutual aid, pursuant to Government Code Section 8615, et seq. City shall be billed only for the actual hours of service received.

7. COMPENSATION

7.1 Payment Basis. City shall reimburse County the cost of rendering services hereunder at rates established by the County Board of Supervisors, which rates shall include all items of cost and expense to the Sheriff for providing the services hereunder. Such cost of services shall be established by the County Board of Supervisors in the form of hourly rates for Sheriff’s Department personnel, vehicle mileage rates, facility use rates, RMS transaction fees and CAL-ID fees. "Cost" as used herein shall not include items of expense attributable to services normally provided or available to all territory within the County as part of County's obligation to enforce State law. In addition to any other fees or costs set forth herein, County may impose on City, and City shall pay upon receipt of an invoice from County, a criminal justice administrative fee consistent with Government Code Section 29550 with respect to arrests made by County employees pursuant to this Agreement just as if such arrests had been made by City employees. Pursuant to Government Code Section 51350, County shall not charge City for services it would provide to any city in the County free of charge. These services, which are provided at the discretion of County, could typically include the services of the Sheriff's Special Investigations Bureau, Emergency Services Team and Aviation Unit.

7.2 Establishment of Costs. The rates to be charged City shall be adjusted periodically, but not more than once each fiscal year, to reflect any changes in the cost to County for providing services hereunder. City shall be notified of any change in the rates to be charged City prior to submittal of the proposed change to the County Board of Supervisors for adoption, and City shall be given the opportunity to review the proposed change with County personnel. City shall, thereafter, be notified of adoption by County of the rates to be charged City, and said new rates shall take effect on the same date as County incurs the associated costs. Should City, subsequent to a rate adjustment, choose not to appropriate or expend any additional monies needed to support the level of service theretofore supplied, County reserves the right to reduce the level of service in accordance with the amount City is willing to expend.
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7.3 Facility Rate Charges. City shall reimburse County for the costs incurred by the Sheriff’s Department at County-owned or leased facilities. Costs are prorated according to the facility’s square footage occupied by a Sheriff’s Department Bureau or Unit.

7.3A Calculation of Facility Rates. The total of the facility’s cost components is divided by the appropriate variable number of positions (number of station funded, sworn department funded or total Department funded employees depending on the facility in question and the Department population served). This cost per funded position is then applied to the number of positions chargeable to the contract city to arrive at each contract city’s share of the facility cost.

The County agrees that Facility Rate Station charges to City will not be increased due to the Sheriff’s decision to move Contract or unincorporated County Patrol positions from the Station.

7.4 Payment of Costs. County, through the Sheriff’s Department, shall provide to City within 30 days of the conclusion of each billing period, an itemized statement of the costs for services being charged for said billing period. Billing statements for RMS services will be provided quarterly for services being charged for said quarter. City shall remit payment to the invoicing department within 30 days after receipt of such statements. If such payment is not received by the County within thirty (30) days after presentation of billing, County may satisfy such indebtedness from any funds of the City on deposit with County as provided by law pursuant to Government Code Section 907.

7.5 Field Training Costs. Should City elect to add additional Deputy Sheriff positions to the level of service described herein, there will be an associated field training cost for each additional position. City will be billed, on a separate invoice, up to a maximum of sixteen (16) weeks of training on a one-time basis for each additional Deputy position. Said cost will be charged at the Unsupported Deputy hourly rate as approved by the County Board of Supervisors. Billing will be provided for field training costs in conjunction with the rate adjustment billing. Field training costs will not apply to supervisory or classified positions added to the level of service.

7.6 Miscellaneous Costs. There are a number of other service costs that City shall be responsible for paying as they are incurred. These costs are not included as the support or service and materials cost components in the fully supported Deputy hourly rate, nor any other such rates established by the County Board of Supervisors. These service costs may include, but are not limited to, charges from vendors for: crime scene clean-up, blood draws, rape exams, polygraph exams, specialized printing jobs exclusive to City and training for personnel requested by City for specialized law enforcement.

8. INDEMNIFICATION AND HOLD HARMLESS

8.1 Indemnification by City. City shall indemnify and hold harmless the County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives from any liability, claim, damage or action whatsoever, based or asserted upon any act or omission of City, its officers, employees, contractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death. City shall defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by 210 CLICK HERE TO RETURN TO AGENDA
City, City shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of County; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes City's indemnification of County. City's obligations hereunder shall be satisfied when City has provided to County the appropriate form of dismissal (or similar document) relieving the County from any liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe City's obligations to indemnify and hold harmless the County.

8.2 Indemnification by County. County shall indemnify and hold harmless the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives from any liability, claim, damage or action whatsoever, based or asserted upon any act or omission of County, its officers, employees, contractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death. County shall defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by County, County shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of City; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes County's indemnification of City. County's obligations hereunder shall be satisfied when County has provided to City the appropriate form of dismissal (or similar document) relieving the City from any liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe County's obligations to indemnify and hold harmless the City.

9. ADMINISTRATION
The City Manager of City shall administer this Agreement on behalf of City, and the Sheriff shall administer this Agreement on behalf of County.

10. RECORDS
County shall maintain adequate records to discharge its responsibilities under this Agreement, and shall permit inspection of County’s appropriate records that relate to City services under this Agreement, as allowed by law. County shall provide City access to appropriate records pertaining to City services for approval, funding or auditing services, upon reasonable notice. County shall maintain such records for periods of time as provided by law or records retention schedules duly adopted by the appropriate legislative body. Covenants under this Section shall survive the termination of this Agreement.

11. ALTERATION OF TERMS
No addition to, or alteration of, the terms of this Agreement, whether by written or verbal understanding of the parties, their officers, agents, or employees, shall be valid unless made in the form of a written amendment to this Agreement which is formally approved and executed by both parties.

No waiver of any term or condition of this Agreement by either party shall be a continuing waiver thereof.
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12. NOTICES
Any notices required or desired to be served by either party upon the other shall be addressed to the respective parties as set forth below:

County City
Chad Bianco, Sheriff City of La Quinta
Riverside County Sheriff’s Department 78495 Calle Tampico Post Office Box 512 La Quinta, California 92253
Riverside, California 92502 Attn: City Manager

or to such other addresses as from time to time may be designated by the respective parties. An information copy of any notice to County shall also be sent to:

Clerk of the Board of Supervisors
County of Riverside
4080 Lemon Street, 1st Floor
Riverside, California 92501
Notice shall be deemed given when in writing and delivered personally or mailed with confirming delivery receipt addressed as set out above.

13. SEVERABILITY
If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect.

14. STANDARD OF CARE
In performing the police services required by this Agreement, County agrees to use that degree of care and skill ordinarily exercised under similar circumstances by law enforcement officers in performance of the duties required by this Agreement. All Sheriff’s personnel who provide general and specialized law enforcement services to City pursuant to this Agreement shall have met the minimum qualifications designated for their specific classification, including a background investigation.

15. JURISDICTION AND VENUE
This Agreement shall be construed under the laws of the State of California. In the event any action or proceeding is filed to interpret, enforce, challenge, or invalidate any term of this Agreement, venue shall lie only in the state or federal courts in or nearest to Riverside County.

16. ENTIRE AGREEMENT
This Agreement is intended by the parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions 212 CLICK HERE TO RETURN TO AGENDA
thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith.

17. ELECTRONIC/DIGITAL SIGNATURES
This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The Parties further agree that the electronic signatures of the Parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code. [Signatures on Following Page]
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10 IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Agreement to be subscribed by the Chair of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below.

CITY OF LA QUINTA
Dated:_________________ By:________________________
Linda Evans, Mayor
ATTEST:

Name: Monika Radeva
Title: City Clerk
By:___________________

COUNTY OF RIVERSIDE
Dated:_________________ By:_________________________
Kevin Jefferies
Chair of the Board of Supervisors
Riverside County Board of Supervisors
ATTEST: APPROVED AS TO FORM:

Kimberly A. Rector Minh C. Tran
Clerk of the Board County Counsel
By:____________________ By:_________________
Deputy Kristine Bell-Valdez
Deputy County Counsel
APPROVED AS TO FORM:

William H. Ihrke
City Attorney
By: _____________________
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11 ATTACHMENT A

CITY OF LA QUINTA

LEVEL OF SERVICE
Average Patrol Services
130 fully supported hours per day (Approximate equivalent of 25 Deputy Sheriff positions @ 1,884 annual productive hours per position.)

Dedicated Positions
One (1) Sheriff’s Lieutenant position
Two (2) Sheriff’s Sergeant positions
Five (5) Deputy Sheriff (fully supported) positions – Target Team Three (3) Deputy Sheriff (fully supported) positions – Motor Officers Two (2) Deputy Sheriff (fully supported) positions – Traffic Officers One (1) Deputy Sheriff (unsupported) position – Violent Crime Gang Task Force One (1) Deputy Sheriff (unsupported) position – Coachella Valley Narcotics Task Force Six (6) Community Service Officer II positions
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216 CLICK HERE TO RETURN TO AGENDA
City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT

WITH THE COUNTY OF RIVERSIDE, FOR FIRE PROTECTION, FIRE PREVENTION,

RESCUE, FIRE MARSHAL, AND MEDICAL EMERGENCY SERVICES, TO ADD A FIRE

SAFETY SUPERVISOR POSITION

RECOMMENDATION
Approve Amendment No. 1 to Cooperative Agreement with the County of Riverside, for fire protection, fire prevention, rescue, fire marshal, and medical emergency services, to add a Fire Safety Supervisor position; and authorize the City Manager to execute the Amendment.

EXECUTIVE SUMMARY
• The City contracts with the County of Riverside for fire services; the current agreement includes two Fire Marshal positions, a Fire Safety Specialist and a Fire Systems Inspector, both of which are responsible for plan check reviews and inspections.
• Due to significant increase in building activity, workload demands have expanded drastically.
• To meet increased construction demands, the Office of the Fire Marshal (OFM) is recommending adding a Fire Safety Supervisor to supervise and support the needs of the City.

FISCAL IMPACT
The annual costs associated with this new position are estimated at $130,685.15 (Attachment 1). Additionally, this position requires a vehicle equipped with emergency lights and decals. A Code Compliance vehicle could be transferred to this position at an estimated cost of $6,000.

As shown below, the cost of this position could be fully covered by the revenues received from Fire Plan Review Fee and Fire Inspection Fee, and if needed, Fire Tax Credits could cover the difference.

Fiscal Year
Fire Plan Review
Fee
Fire Inspection
Fee Fire Revenues
FY 2022-23 (as of 5/30/23) $59,368.50 $120,079.60 $179,448.10 FY 2021-22 $99,228.25 $119,607.00 $218,835.25
BUSINESS SESSION ITEM NO. 5
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FY 2020-21 $55,610.00 $60,030.20 $115,640.20
FY 2019-20 $73,338.31 $56,535.05 $129,873.36
FY 2018-19 $53,496.00 $37,518.00 $91,014.00
FY 2017-18 $48,538.28 $24,930.00 $73,468.28

BACKGROUND/ANALYSIS
The City contracts with Riverside County Fire Department (County Fire) to provide fire services. Under this agreement, the City contracts for two Fire Marshal positions, a Fire Marshal Specialist and a Fire Marshal Inspector, who are responsible for plan reviews, construction, mandated inspections, fire investigations, and public education. The Fire Specialist prioritizes land development and construction items to meet City’s timelines, reviews City events as needed, and conducts property inspections as time allows. The Fire Systems Inspector focuses on inspections including the annual inspections as required by law, and proactive inspections of businesses to ensure fire sprinkler systems are properly functioning.

For several years, construction projects have significantly increased, resulting in an influx of construction plan reviews and inspection requests. As shown on the graph above, the workload of the La Quinta OFM has consistently increased in the last five fiscal years.

Specifically, fire inspections have multiplied by 315% from FY 2018-19 to FY 2022-23. .

In the past, the OFM provided additional temporary assistance to keep up with inspection demands, however, that is no longer possible as the OFM has also experienced higher demands throughout the County. As a solution, OFM is recommending Contract Cities increase their Fire Marshal staffing levels to meet their workloads. Since La Quinta already has two positions under contract, the OFM is recommending adding a Fire Safety Supervisor to oversee, coordinate, prioritize, and assist in the daily operations of the OFM. This position requires the incumbent to have five years of progressive responsible experience and advanced-level plan review and inspection (Attachment 1). 473 559 588
682
582 464
930 862
1427
1927
FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 (as of 5/25/23)
La Quinta Fire Marshal Activity
Plan Reviews Fire Inspections
218 CLICK HERE TO RETURN TO AGENDA
Staff has reviewed this recommendation among other options, such as splitting this position with another city, however, sharing the position with another city will not guarantee an acceptable turnaround. An additional option was to contract a consulting firm to conduct on-call plan checks and fire inspections, however this is not a suitable option as OFM staff must provide final approval for plan reviews and inspections.

Given the continuous increase in construction activity, plus annual State mandated inspections, staff is requesting that a Fire Safety Supervisor position be added to the City’s Fire Service Agreement to ensure the City’s needs are met in a timely manner.

ALTERNATIVES
Council could elect to delay, modify, or reject the requested amendment to the fire contract.

Prepared by: Martha Mendez, Public Safety Manager
Approved by: Jon McMillen, City Manager
Attachment: 1. Fire Safety Supervisor Job Description
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ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: June 6, 2023

STAFF REPORT
AGENDA TITLE: DISCUSS FISCAL YEAR 2023/24 PRELIMINARY PROPOSED BUDGET

RECOMMENDATION
Discuss fiscal year 2023/24 preliminary proposed budget.

EXECUTIVE SUMMARY
 The May 16, 2023 City Council budget study session focused on the General Fund and Internal Service Funds.
 This study session focuses on a review of Special Revenue Funds and Capital Funds of the City.
 Total non-General Fund revenues are $39,521,208 and total expenditures are $39,196,609 excluding the Enterprise Fund, which will be presented at the June 20, 2023 Council meeting.
 Final budget adoption is scheduled for the June 20, 2023 Council meeting.

FISCAL IMPACT
Non-General Fund revenues total $39,521,208 while expenditures total $39,196,609, resulting in a surplus of $324,599. Funds with expenses greater than revenues are utilizing fund balance.

BACKGROUND/ANALYSIS
The goal of the second study session is to provide an overview and allow time to meet with interested parties to address details that may not be easily conveyed in a study session format.

The Fiscal Year 2023/24 Proposed Budget Overview (Attachment 1) provides a narrative for all Special Funds. Line-item details for these revenues and expenses are located in Exhibit A of the Attachment.

STUDY SESSION ITEM NO. 1
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ALTERNATIVES
The Council may wish to request further information regarding specific items and provide direction regarding the next steps in the overall budget process, prior to budget adoption scheduled for June 20, 2023.

Prepared by: Claudia Martinez, Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. Fiscal Year 2023/24 Proposed Budget Overview 224 CLICK HERE TO RETURN TO AGENDA
2023-24 Second Budget Study Session Page 1
FISCAL YEAR 2023/24 SECOND BUDGET STUDY SESSION

OVERVIEW
The second budget study session provides an overview of Special Revenue funds and Capital Funds of the City. Exhibit A to this report provides line-item details of revenues and expenditures for all funds.

The final budget is scheduled for Council adoption on June 20, 2023.

The fiscal year 2023/24 budget continues to evolve and all updates will be incorporated in the final adopted budget. The City will continue to take a proactive approach in maintaining City infrastructure, meeting the needs of the community, and strengthen City of La Quinta’s long-term fiscal health. As always, the City will maintain department operations that are in balance with its revenues to ensure balanced budgets are possible in future years.

A one-page summary, found on Exhibit A with the proposed budget, provides a quick reference of all proposed revenues and expenditures by fund. The Supplemental Information section of the Proposed Budget provides a description of each fund.

SPECIAL REVENUE FUNDS
Special Revenue Funds account for specific revenues and their related expenditures that are legally required to be held in separate funds. Revenues are derived from developer impact fees, property tax assessments, State and Federal programs, housing income, or operations. These restricted funds are for road repairs, recycling programs, art in public places, housing activities, police programs, and the administration of retiree benefits through trusts. The final page of this report provides a summary of revenue and expenses by Special Fund.

Gas Tax Fund Revenue projections are provided by the State and are expected to grow at a modest pace, it is estimated that total local streets and roads allocations will grow by about $200,000 in 2023/24. We can expect stable year over year growth in future years, while fuel consumption may remain flat or in slight decline, annual cost of living adjustments will help to maintain revenues. The General fund is anticipated to transfer $500,000 into the Gas Tax Fund to supplement operations.

Increases in expenditures include salary and benefits (annual step increases and health costs), operational expenses such as safety gear and uniforms due to higher costs, and additional machinery and equipment to assist with efficiency in operations. Transfers out for CIP projects total $917,400 for the Avenue 50 Widening Improvements and Washington Street Sidewalk Improvements projects.

The Lighting and Landscape District (LLD) Fund is partially funded with $989,000 from property tax assessments. To ensure continued citywide landscaping, the General Funds is projected to contribute $1,500,000 in 2023/24.

Increases in expenditures include salary and benefits (annual step increases and health costs), landscape contract increase, and inflationary impacts on materials and supplies and utility rates.

Housing Authority Funds will be presented to the Housing Authority in detail on June 6, 2023. A preliminary review of the proposed budget will be presented to the Housing Commission on June 14, 2023 and is scheduled for adoption on June 20, 2023.

ATTACHMENT 1 225 CLICK HERE TO RETURN TO AGENDA
2023-24 Second Budget Study Session Page 2
Finance Authority Fund includes ongoing expenses that are limited to the filing of an annual State Controller’s Report. The 1996 Civic Center Bond was paid off in October 2018 and is noted in the FY 2018/19 Annual Comprehensive Financial Report.

Overall expenses are decreasing for the Library and Museum Fund compared to FY 2022/23 due to CIP carryovers from FY 2021/22 to FY 2022/23 for the Village Art Plaza site improvements at the former lumberyard building acquired by the City.

Expenditure increases include contract services, utility charges including gas, electricity, and water, and operational expenses due to inflationary impacts on costs. An increase of $150,000 is requested for Library exterior maintenance and repairs in addition to painting.

OTHER SPECIAL REVENUE FUNDS
Measure A Fund provides the City with funding for street maintenance and operations, street repairs and improvements, and new infrastructure of the streets and roads systems. The Riverside County Transportation Commission (RCTC) allocates funds to local agencies to be used on specific capital projects pre-approved by RCTC. County sales tax revenue is expected to increase by 7% from the prior year based on estimates from RCTC’s Measure A Program Allocation projection report issued each year.

Development Impact Fee (DIF) Funds are restricted to capital improvement program expenses.

Funds with no expenses in 2023/24 either have no current project commitments or are saving revenues for future fiscal year capital projects.

For 2023/24, the Art in Public Places Fund (APP) proposed budget includes the maintenance contract, updating the full inventory of art in public places including internal city inspections, and engineering services for new art installations. An increase of $19,300 accounts for the incorporation of new art signage and the production of an art brochure for the upcoming APP Art Tour program and the opportunity to purchase or commission artwork and murals.

ENTERPRISE FUND
The SilverRock Golf Resort Fund annual management plan with revenue and expenditure detail will be presented to City Council on June 20, 2023.

CAPITAL IMPROVEMENT PROGRAM (CIP)
The preliminary Capital Improvement Programs Fund includes revenues and expenditures for projects as presented to City Council on April 5, 2022. The total CIP budget for FY 2023-24 is $17,950,700. Developer reimbursements totaling $400,000 for DIF eligible improvements are budgeted in DIF funds and $500,000 for median landscape improvements is expensed out of the LLD fund. 226 CLICK HERE TO RETURN TO AGENDA
2023-24 Second Budget Study Session Page 3
FUND
# FUND NAME
TOTAL

REVENUES
TOTAL

EXPENSES

SURPLUS /
(DEFICIT)
105 DISASTER RECOVERY FUND 15,000 - 15,000
201 GAS TAX FUND 2,458,600 2,456,900 1,700
202 LIBRARY & MUSEUM FUND 2,922,000 2,268,215 653,785
203 PUBLIC SAFETY FUND 2,500 - 2,500
210 FEDERAL ASSISTANCE FUND (CDBG) 156,000 156,300 (300) 212 SLESF (COPS) 101,500 100,000 1,500
215 LIGHTING & LANDSCAPING FUND 2,992,000 2,668,265 323,735 220 QUIMBY FUND 50,000 - 50,000
221 AB 939 - CALRECYCLE 70,000 150,000 (80,000)
223 MEASURE A FUND 2,028,000 1,865,000 163,000
225 INFRASTRUCTURE FUND 500 - 500
226 EMERGENCY MANAGEMENT
PERFORMANCE FUND 12,000 12,500 500
227 STATE HOMELAND SECURITY PROGRAM 5,000 5,000 -
230 CASp FUND, AB 1379 20,500 5,500 15,000
235 SO COAST AIR QUALITY FUND 55,000 54,000 1,000
241 HOUSING AUTHORITY FUND 1,401,500 1,559,467 (157,967) 243 RDA LOW-MOD HOUSING FUND 30,000 250,000 (220,000)
247 ECONOMIC DEVELOPMENT FUND 20,000 31,500 (11,500)
249 SA 2011 LOW/MOD BOND 36,000 250,000 (214,000)
250 TRANSPORTATION DIF 1,520,000 550,000 970,000
251 PARKS & RECREATION DIF 751,500 650,000 101,500
252 CIVIC CENTER DIF 501,500 - 501,500
253* LIBRARY DEVELOPMENT DIF 100,000 15,000 85,000
254 COMMUNITY CENTER DIF 252,500 252,500 -
255 STREET FACILITY DIF 1,000 - 1,000
256 PARK FACILITY DIF 100 - 100
257 FIRE PROTECTION DIF 151,500 151,500 -
259 MAINTENANCE FACILITIES DIF FUND 101,000 180,000 (79,000) 270 ART IN PUBLIC PLACES FUND 154,000 233,000 (79,000)
275 LQ PUBLIC SAFETY OFFICER FUND 2,500 - 2,500
310 LQ FINANCE AUTHORITY FUND 1,100 1,100 -
401 CAPITAL IMPROVEMENT PROGRAMS 17,950,700 17,950,700 - 405 SA PA1 CAPITAL IMPROVEMENT BOND 1,500 - 1,500
501 FACILITY & FLEET REPLACEMENT FUND 1,685,000 1,448,750 236,250 502 INFORMATION TECHNOLOGY FUND 2,256,708 2,931,062 (674,354) 503 PARK EQUIP & FACILITY FUND 470,000 2,242,200 (1,772,200) 504 INSURANCE FUND 1,118,000 1,118,000 -
760 SUPPLEMENTAL PENSION PLAN 6,000 12,850 (6,850)
761 CERBT OPEB TRUST (HEALTH BENEFITS) 20,000 1,800 18,200 762 PARS PENSION TRUST 100,000 30,000 70,000
39,521,208 39,196,609 324,599
SUMMARY OF REVENUES AND EXPENDITURES BY FUND FOR 2023/24

GRAND TOTAL
* This fund has an outstanding inter-agency loan due to the Successor Agency. 227 CLICK HERE TO RETURN TO AGENDA
2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
105 - DISASTER RECOVERY FUND
0000 - Undesignated
330 - Intergovernmental
105-0000-41700 Federal Government Revenue-ARPA Grant 0 4,993,505 4,993,505 4,993,504 0 (4,993,505) -100% 330 - Intergovernmental Totals: 0 4,993,505 4,993,505 4,993,504 0 (4,993,505) -100% 360 - Use of Money & Property
105-0000-41900 Allocated Interest 11,120 10,000 10,000 (3,101) 15,000 5,000 50% 105-0000-41910 GASB 31 Interest (108,229) 0 0 108,229 0 0 0% 360 - Use of Money & Property Totals: (97,108) 10,000 10,000 105,128 15,000 5,000 50% 0000 - Undesignated Totals: (97,108) 5,003,505 5,003,505 5,098,632 15,000 (4,988,505) -100% 105 - DISASTER RECOVERY FUND Totals: (97,108) 5,003,505 5,003,505 5,098,632 15,000 (4,988,505) -100% 201 - GAS TAX FUND
0000 - Undesignated
330 - Intergovernmental
201-0000-42900 Section 2105, Gas Tax 227,320 256,900 256,900 163,896 237,500 (19,400) -8% 201-0000-42905 Section 2106, Gas Tax 145,256 158,500 158,500 107,003 152,000 (6,500) -4% 201-0000-42910 Section 2107, Gas Tax 271,513 350,600 350,600 221,944 285,000 (65,600) -19% 201-0000-42915 Section 2107.5, Gas Tax 6,000 6,000 6,000 6,000 6,000 0 0% 201-0000-42920 Section 2103, Gas Tax 324,392 370,800 370,800 238,112 350,700 (20,100) -5% 201-0000-42922 SB 1, Road Maint. Rehab Act 813,560 940,211 940,211 558,116 917,400 (22,811) -2% 330 - Intergovernmental Totals: 1,788,042 2,083,011 2,083,011 1,295,070 1,948,600 (134,411) -6% 360 - Use of Money & Property
201-0000-41900 Allocated Interest 12,459 8,000 8,000 (1,085) 10,000 2,000 25% 201-0000-41910 GASB 31 Interest (50,768) 0 0 37,861 0 0 0% 360 - Use of Money & Property Totals: (38,309) 8,000 8,000 36,776 10,000 2,000 25% 390 - Other Financing Sources
201-0000-49500 Transfers In 190,000 600,000 600,000 600,000 500,000 (100,000) -17% 390 - Other Financing Sources Totals: 190,000 600,000 600,000 600,000 500,000 (100,000) -17% 0000 - Undesignated Totals: 1,939,733 2,691,011 2,691,011 1,931,846 2,458,600 (232,411) -9% 201 - GAS TAX FUND Totals: 1,939,733 2,691,011 2,691,011 1,931,846 2,458,600 (232,411) -9% 202 - LIBRARY & MUSEUM FUND
0000 - Undesignated
330 - Intergovernmental
202-0000-41720 County Government Revenue3,103,537 2,800,000 2,800,000 1,059,381 2,850,000 50,000 2% 330 - Intergovernmental Totals: 3,103,537 2,800,000 2,800,000 1,059,381 2,850,000 50,000 2% 0 4,993,505 4,993,505 4,993,504 0 (4,993,505)
0 4,993,505 4,993,505 4,993,504 0 (4,993,505)
11,120 10,000 10,000 (3,101) 15,000 5,000
(108,229) 0 0 108,229 0 0
(97,108) 10,000 10,000 105,128 15,000 5,000
(97,108) 5,003,505 5,003,505 5,098,632 15,000 (4,988,505) (97,108) 5,003,505 5,003,505 5,098,632 15,000 (4,988,505) 227,320 256,900 256,900 163,896 237,500 (19,400)
145,256 158,500 158,500 107,003 152,000 (6,500)
271,513 350,600 350,600 221,944 285,000 (65,600)
6,000 6,000 6,000 6,000 6,000 0
324,392 370,800 370,800 238,112 350,700 (20,100)
813,560 940,211 940,211 558,116 917,400 (22,811)
1,788,042 2,083,011 2,083,011 1,295,070 1,948,600 (134,411) 12,459 8,000 8,000 (1,085) 10,000 2,000
(50,768) 0 0 37,861 0 0
(38,309) 8,000 8,000 36,776 10,000 2,000
190,000 600,000 600,000 600,000 500,000 (100,000)
190,000 600,000 600,000 600,000 500,000 (100,000)
1,939,733 2,691,011 2,691,011 1,931,846 2,458,600 (232,411) 1,939,733 2,691,011 2,691,011 1,931,846 2,458,600 (232,411) 3,103,537 2,800,000 2,800,000 1,059,381 2,850,000 50,000 3,103,537 2,800,000 2,800,000 1,059,381 2,850,000 50,000 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 1 228 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
340 - Charges for Services
202-0000-42202 Gift Shop Sales 0 5,000 5,000 0 0 (5,000) -100% 202-0000-42218 MakerSpace Membership Fees 1,988 2,000 2,000 2,191 2,000 0 0% 340 - Charges for Services Totals: 1,988 7,000 7,000 2,191 2,000 (5,000) -71% 360 - Use of Money & Property
202-0000-41900 Allocated Interest 70,896 60,000 60,000 (5,641) 70,000 10,000 17% 202-0000-41910 GASB 31 Interest (275,476) 0 0 196,898 0 0 0% 360 - Use of Money & Property Totals: (204,580) 60,000 60,000 191,257 70,000 10,000 17% 0000 - Undesignated Totals: 2,900,945 2,867,000 2,867,000 1,252,829 2,922,000 55,000 2% 202 - LIBRARY & MUSEUM FUND Totals: 2,900,945 2,867,000 2,867,000 1,252,829 2,922,000 55,000 2% 203 - PUBLIC SAFETY FUND (MEASURE G)
0000 - Undesignated
360 - Use of Money & Property
203-0000-41900 Allocated Interest 2,255 2,000 2,000 (157) 2,500 500 25% 203-0000-41910 GASB 31 Interest (9,805) 0 0 5,465 0 0 0% 360 - Use of Money & Property Totals: (7,550) 2,000 2,000 5,309 2,500 500 25% 0000 - Undesignated Totals: (7,550) 2,000 2,000 5,309 2,500 500 25% 203 - PUBLIC SAFETY FUND (MEASURE G) Totals: (7,550) 2,000 2,000 5,309 2,500 500 25% 210 - FEDERAL ASSISTANCE FUND
0000 - Undesignated
330 - Intergovernmental
210-0000-43105 CDBG 1,530 156,000 156,000 180,044 156,000 0 0% 330 - Intergovernmental Totals: 1,530 156,000 156,000 180,044 156,000 0 0% 360 - Use of Money & Property
210-0000-41900 Allocated Interest (101) 0 0 (1) 0 0 0%
210-0000-41910 GASB 31 Interest (2,856) 0 0 47 0 0 0%
360 - Use of Money & Property Totals: (2,957) 0 0 46 0 0 0% 0000 - Undesignated Totals: (1,427) 156,000 156,000 180,090 156,000 0 0% 210 - FEDERAL ASSISTANCE FUND Totals: (1,427) 156,000 156,000 180,090 156,000 0 0% 0 5,000 5,000 0 0 (5,000)
1,988 2,000 2,000 2,191 2,000 0
1,988 7,000 7,000 2,191 2,000 (5,000)
70,896 60,000 60,000 (5,641) 70,000 10,000
(275,476) 0 0 196,898 0 0
(204,580) 60,000 60,000 191,257 70,000 10,000
2,900,945 2,867,000 2,867,000 1,252,829 2,922,000 55,000 2,900,945 2,867,000 2,867,000 1,252,829 2,922,000 55,000 2,255 2,000 2,000 (157) 2,500 500
(9,805) 0 0 5,465 0 0
(7,550) 2,000 2,000 5,309 2,500 500
(7,550) 2,000 2,000 5,309 2,500 500
(7,550) 2,000 2,000 5,309 2,500 500
1,530 156,000 156,000 180,044 156,000 0
1,530 156,000 156,000 180,044 156,000 0
(101) 0 0 (1) 0 0
(2,856) 0 0 47 0 0
(2,957) 0 0 46 0 0
(1,427) 156,000 156,000 180,090 156,000 0
(1,427) 156,000 156,000 180,090 156,000 0
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2 229 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
212 - SLESA (COPS) FUND
0000 - Undesignated
330 - Intergovernmental
212-0000-43115 SLESA (COPS) Grant 161,285 100,000 100,000 123,605 100,000 0 0% 330 - Intergovernmental Totals: 161,285 100,000 100,000 123,605 100,000 0 0% 360 - Use of Money & Property
212-0000-41900 Allocated Interest 2,717 1,000 1,000 (240) 1,500 500 50% 212-0000-41910 GASB 31 Interest (11,237) 0 0 8,363 0 0 0% 360 - Use of Money & Property Totals: (8,520) 1,000 1,000 8,124 1,500 500 50% 0000 - Undesignated Totals: 152,765 101,000 101,000 131,728 101,500 500 0% 212 - SLESA (COPS) FUND Totals: 152,765 101,000 101,000 131,728 101,500 500 0% 215 - LIGHTING & LANDSCAPING FUND
0000 - Undesignated
340 - Charges for Services
215-0000-42305 Miscellaneous Reimbursement 0 0 0 12,051 0 0 0% 340 - Charges for Services Totals: 0 0 0 12,051 0 0 0%
350 - Fines, Forfeitures & Abatements
215-0000-43210 LLD Assessments 969,257 982,300 982,300 544,767 989,000 6,700 1% 350 - Fines, Forfeitures & Abatements Totals: 969,257 982,300 982,300 544,767 989,000 6,700 1% 360 - Use of Money & Property
215-0000-41900 Allocated Interest 3,001 1,000 1,000 (433) 3,000 2,000 200% 215-0000-41910 GASB 31 Interest (20,209) 0 0 15,112 0 0 0% 360 - Use of Money & Property Totals: (17,208) 1,000 1,000 14,679 3,000 2,000 200% 390 - Other Financing Sources
215-0000-49500 Transfers In 1,285,000 1,500,000 1,500,000 1,500,000 2,000,000 500,000 33% 390 - Other Financing Sources Totals: 1,285,000 1,500,000 1,500,000 1,500,000 2,000,000 500,000 33% 0000 - Undesignated Totals: 2,237,049 2,483,300 2,483,300 2,071,498 2,992,000 508,700 20% 215 - LIGHTING & LANDSCAPING FUND Totals: 2,237,049 2,483,300 2,483,300 2,071,498 2,992,000 508,700 20% 220 - QUIMBY FUND
0000 - Undesignated
360 - Use of Money & Property
220-0000-43200 Quimby Fees 0 25,000 25,000 0 50,000 25,000 100% 360 - Use of Money & Property Totals: 0 25,000 25,000 0 50,000 25,000 100% 0000 - Undesignated Totals: 0 25,000 25,000 0 50,000 25,000 100% 220 - QUIMBY FUND Totals: 0 25,000 25,000 0 50,000 25,000 100% 161,285 100,000 100,000 123,605 100,000 0
161,285 100,000 100,000 123,605 100,000 0
2,717 1,000 1,000 (240) 1,500 500
(11,237) 0 0 8,363 0 0
(8,520) 1,000 1,000 8,124 1,500 500
152,765 101,000 101,000 131,728 101,500 500
152,765 101,000 101,000 131,728 101,500 500
0 0 0 12,051 0 0
0 0 0 12,051 0 0
969,257 982,300 982,300 544,767 989,000 6,700
969,257 982,300 982,300 544,767 989,000 6,700
3,001 1,000 1,000 (433) 3,000 2,000
(20,209) 0 0 15,112 0 0
(17,208) 1,000 1,000 14,679 3,000 2,000
1,285,000 1,500,000 1,500,000 1,500,000 2,000,000 500,000 1,285,000 1,500,000 1,500,000 1,500,000 2,000,000 500,000 2,237,049 2,483,300 2,483,300 2,071,498 2,992,000 508,700 2,237,049 2,483,300 2,483,300 2,071,498 2,992,000 508,700 0 25,000 25,000 0 50,000 25,000
0 25,000 25,000 0 50,000 25,000
0 25,000 25,000 0 50,000 25,000
0 25,000 25,000 0 50,000 25,000
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 3 230 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
221 - AB 939 - CALRECYCLE FUND
0000 - Undesignated
310 - Tax Revenues
221-0000-41506 Burrtec AB 939 Fee 65,870 60,000 60,000 62,328 65,000 5,000 8% 310 - Tax Revenues Totals: 65,870 60,000 60,000 62,328 65,000 5,000 8% 330 - Intergovernmental
221-0000-43115 SB 1383 Cal Recycle Grant 59,159 0 0 0 0 0 0% 221-0000-43120 Cal Recycle Grant 10,527 0 0 0 0 0 0%
330 - Intergovernmental Totals: 69,686 0 0 0 0 0 0%
360 - Use of Money & Property
221-0000-41900 Allocated Interest 6,616 4,000 4,000 (538) 5,000 1,000 25% 221-0000-41910 GASB 31 Interest (26,508) 0 0 18,769 0 0 0% 360 - Use of Money & Property Totals: (19,891) 4,000 4,000 18,231 5,000 1,000 25% 0000 - Undesignated Totals: 115,665 64,000 64,000 80,559 70,000 6,000 9% 221 - AB 939 - CALRECYCLE FUND Totals: 115,665 64,000 64,000 80,559 70,000 6,000 9% 223 - MEASURE A FUND
0000 - Undesignated
310 - Tax Revenues
223-0000-41320 County Sales Tax 2,031,006 1,865,000 1,865,000 1,326,849 2,013,000 148,000 8% 310 - Tax Revenues Totals: 2,031,006 1,865,000 1,865,000 1,326,849 2,013,000 148,000 8% 360 - Use of Money & Property
223-0000-41900 Allocated Interest 30,150 10,000 10,000 (2,676) 15,000 5,000 50% 223-0000-41910 GASB 31 Interest (118,901) 0 0 93,402 0 0 0% 223-0000-42000 Insurance Recoveries 40,117 0 0 0 0 0 0% 360 - Use of Money & Property Totals: (48,634) 10,000 10,000 90,726 15,000 5,000 50% 0000 - Undesignated Totals: 1,982,372 1,875,000 1,875,000 1,417,575 2,028,000 153,000 8% 223 - MEASURE A FUND Totals: 1,982,372 1,875,000 1,875,000 1,417,575 2,028,000 153,000 8% 225 - INFRASTRUCTURE FUND
0000 - Undesignated
360 - Use of Money & Property
225-0000-41900 Allocated Interest 156 0 0 (12) 500 500 0% 225-0000-41910 GASB 31 Interest (606) 0 0 419 0 0 0%
360 - Use of Money & Property Totals: (450) 0 0 407 500 500 0% 0000 - Undesignated Totals: (450) 0 0 407 500 500 0%
225 - INFRASTRUCTURE FUND Totals: (450) 0 0 407 500 500 0% 65,870 60,000 60,000 62,328 65,000 5,000
65,870 60,000 60,000 62,328 65,000 5,000
59,159 0 0 0 0 0
10,527 0 0 0 0 0
69,686 0 0 0 0 0
6,616 4,000 4,000 (538) 5,000 1,000
(26,508) 0 0 18,769 0 0
(19,891) 4,000 4,000 18,231 5,000 1,000
115,665 64,000 64,000 80,559 70,000 6,000
115,665 64,000 64,000 80,559 70,000 6,000
2,031,006 1,865,000 1,865,000 1,326,849 2,013,000 148,000 2,031,006 1,865,000 1,865,000 1,326,849 2,013,000 148,000 30,150 10,000 10,000 (2,676) 15,000 5,000
(118,901) 0 0 93,402 0 0
40,117 0 0 0 0 0
(48,634) 10,000 10,000 90,726 15,000 5,000
1,982,372 1,875,000 1,875,000 1,417,575 2,028,000 153,000 1,982,372 1,875,000 1,875,000 1,417,575 2,028,000 153,000 156 0 0 (12) 500 500
(606) 0 0 419 0 0
(450) 0 0 407 500 500
(450) 0 0 407 500 500
(450) 0 0 407 500 500
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 4 231 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)
0000 - Undesignated
330 - Intergovernmental
226-0000-43120 EMP Grant 28,809 12,000 12,000 0 12,000 0 0% 330 - Intergovernmental Totals: 28,809 12,000 12,000 0 12,000 0 0% 360 - Use of Money & Property
226-0000-41900 Allocated Interest 65 100 100 0 500 400 400% 360 - Use of Money & Property Totals: 65 100 100 0 500 400 400% 0000 - Undesignated Totals: 28,874 12,100 12,100 0 12,500 400 3% NAGEMENT PERFORMANCE GRANT (EMPG) Totals: 28,874 12,100 12,100 0 12,500 400 3% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)
0000 - Undesignated
330 - Intergovernmental
227-0000-43120 SHSP Grant 6,018 5,000 5,000 4,896 5,000 0 0% 330 - Intergovernmental Totals: 6,018 5,000 5,000 4,896 5,000 0 0% 0000 - Undesignated Totals: 6,018 5,000 5,000 4,896 5,000 0 0% HOMELAND SECURITY PROGRAMS (SHSP) Totals: 6,018 5,000 5,000 4,896 5,000 0 0% 230 - CASp FUND, AB 1379
0000 - Undesignated
360 - Use of Money & Property
230-0000-41900 Allocated Interest 506 200 200 (43) 500 300 150% 230-0000-41910 GASB 31 Interest (1,990) 0 0 1,489 0 0 0% 360 - Use of Money & Property Totals: (1,484) 200 200 1,446 500 300 150% 380 - Transfers In
230-0000-42130 SB 1186 Revenue 18,705 20,000 20,000 17,051 20,000 0 0% 380 - Transfers In Totals: 18,705 20,000 20,000 17,051 20,000 0 0% 0000 - Undesignated Totals: 17,221 20,200 20,200 18,497 20,500 300 1% 230 - CASp FUND, AB 1379 Totals: 17,221 20,200 20,200 18,497 20,500 300 1% 28,809 12,000 12,000 0 12,000 0
28,809 12,000 12,000 0 12,000 0
65 100 100 0 500 400
65 100 100 0 500 400
28,874 12,100 12,100 0 12,500 400
28,874 12,100 12,100 0 12,500 400
6,018 5,000 5,000 4,896 5,000 0
6,018 5,000 5,000 4,896 5,000 0
6,018 5,000 5,000 4,896 5,000 0
6,018 5,000 5,000 4,896 5,000 0
506 200 200 (43) 500 300
(1,990) 0 0 1,489 0 0
(1,484) 200 200 1,446 500 300
18,705 20,000 20,000 17,051 20,000 0
18,705 20,000 20,000 17,051 20,000 0
17,221 20,200 20,200 18,497 20,500 300
17,221 20,200 20,200 18,497 20,500 300
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 5 232 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
235 - SO COAST AIR QUALITY FUND
0000 - Undesignated
330 - Intergovernmental
235-0000-43410 SCAQ Contribution 52,791 54,000 54,000 24,425 54,000 0 0% 235-0000-43411 MSRC Funding 0 0 0 51,780 0 0 0%
330 - Intergovernmental Totals: 52,791 54,000 54,000 76,205 54,000 0 0% 360 - Use of Money & Property
235-0000-41900 Allocated Interest 327 400 400 (28) 1,000 600 150% 235-0000-41910 GASB 31 Interest (1,360) 0 0 975 0 0 0%
360 - Use of Money & Property Totals: (1,033) 400 400 947 1,000 600 150% 0000 - Undesignated Totals: 51,758 54,400 54,400 77,153 55,000 600 1% 235 - SO COAST AIR QUALITY FUND Totals: 51,758 54,400 54,400 77,153 55,000 600 1% 241 - HOUSING AUTHORITY
9101 - Housing Authority - Admin
340 - Charges for Services
241-9101-42301 Miscellaneous Revenue 226 0 0 0 0 0 0%
340 - Charges for Services Totals: 226 0 0 0 0 0 0%
360 - Use of Money & Property
241-9101-41900 Allocated Interest 99,822 100,000 100,000 (7,689) 150,000 50,000 50% 241-9101-41910 GASB 31 Interest (385,817) 0 0 268,385 0 0 0% 241-9101-41915 Non-Allocated Interest 430 500 500 0 500 0 0% 241-9101-42706 Loan Repayments 96,215 0 0 102,185 0 0 0% 241-9101-43504 2nd Trust Deed Repayments 130,179 100,000 100,000 50,253 100,000 0 0% 241-9101-45000 Sale of Other Assets 367,078 200,000 200,000 0 0 (200,000) -100% 360 - Use of Money & Property Totals: 307,908 400,500 400,500 413,134 250,500 (150,000) -37% 9101 - Housing Authority - Admin Totals: 308,134 400,500 400,500 413,134 250,500 (150,000) -37% 9102 - Housing Authority - Wash St Apts
340 - Charges for Services
241-9102-42305 Miscellaneous Reimbursements (1,820) 0 0 0 0 0 0% 340 - Charges for Services Totals: (1,820) 0 0 0 0 0 0% 9102 - Housing Authority - Wash St Apts Totals: (1,820) 0 0 0 0 0 0% 9103 - Housing Authority - LQRP
360 - Use of Money & Property
241-9103-43502 Rent Revenue/LQRP 306,372 300,000 300,000 300,706 350,000 50,000 17% 360 - Use of Money & Property Totals: 306,372 300,000 300,000 300,706 350,000 50,000 17% 9103 - Housing Authority - LQRP Totals: 306,372 300,000 300,000 300,706 350,000 50,000 17% 52,791 54,000 54,000 24,425 54,000 0
0 0 0 51,780 0 0
52,791 54,000 54,000 76,205 54,000 0
327 400 400 (28) 1,000 600
(1,360) 0 0 975 0 0
(1,033) 400 400 947 1,000 600
51,758 54,400 54,400 77,153 55,000 600
51,758 54,400 54,400 77,153 55,000 600
226 0 0 0 0 0
226 0 0 0 0 0
99,822 100,000 100,000 (7,689) 150,000 50,000
(385,817) 0 0 268,385 0 0
430 500 500 0 500 0
96,215 0 0 102,185 0 0
130,179 100,000 100,000 50,253 100,000 0
367,078 200,000 200,000 0 0 (200,000)
307,908 400,500 400,500 413,134 250,500 (150,000)
308,134 400,500 400,500 413,134 250,500 (150,000)
(1,820) 0 0 0 0 0
(1,820) 0 0 0 0 0
(1,820) 0 0 0 0 0
306,372 300,000 300,000 300,706 350,000 50,000
306,372 300,000 300,000 300,706 350,000 50,000
306,372 300,000 300,000 300,706 350,000 50,000
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 6 233 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
9104 - Dune Palms Mobile Estates
360 - Use of Money & Property
241-9104-42112 Rent Revenue/Tenant/Dune Palms 791,261 750,000 750,000 682,079 800,000 50,000 7% 241-9104-42302 Miscellaneous Revenue/Dune Palms 0 1,000 1,000 0 1,000 0 0% 360 - Use of Money & Property Totals: 791,261 751,000 751,000 682,079 801,000 50,000 7% 9104 - Dune Palms Mobile Estates Totals: 791,261 751,000 751,000 682,079 801,000 50,000 7% 241 - HOUSING AUTHORITY Totals: 1,403,947 1,451,500 1,451,500 1,395,919 1,401,500 (50,000) -3% 243 - RDA LOW-MOD HOUSING FUND
0000 - Undesignated
360 - Use of Money & Property
243-0000-41900 Allocated Interest 24,081 20,000 20,000 (2,155) 30,000 10,000 50% 243-0000-41910 GASB 31 Interest (102,401) 0 0 75,210 0 0 0% 360 - Use of Money & Property Totals: (78,320) 20,000 20,000 73,055 30,000 10,000 50% 370 - Miscellaneous
243-0000-48500 Extraordinary Gain 121,903 0 0 0 0 0 0%
370 - Miscellaneous Totals: 121,903 0 0 0 0 0 0%
0000 - Undesignated Totals: 43,583 20,000 20,000 73,055 30,000 10,000 50% 243 - RDA LOW-MOD HOUSING FUND Totals: 43,583 20,000 20,000 73,055 30,000 10,000 50% 247 - ECONOMIC DEVELOPMENT FUND
0000 - Undesignated
350 - Fines, Forfeitures & Abatements
247-0000-42706 Loan Repayments 248,110 0 0 64,337 0 0 0% 350 - Fines, Forfeitures & Abatements Totals: 248,110 0 0 64,337 0 0 0% 360 - Use of Money & Property
247-0000-41900 Allocated Interest 24,993 15,000 15,000 (1,994) 20,000 5,000 33% 247-0000-41910 GASB 31 Interest (99,068) 0 0 69,598 0 0 0% 360 - Use of Money & Property Totals: (74,075) 15,000 15,000 67,604 20,000 5,000 33% 0000 - Undesignated Totals: 174,035 15,000 15,000 131,941 20,000 5,000 33% 247 - ECONOMIC DEVELOPMENT FUND Totals: 174,035 15,000 15,000 131,941 20,000 5,000 33% 791,261 750,000 750,000 682,079 800,000 50,000
0 1,000 1,000 0 1,000 0
791,261 751,000 751,000 682,079 801,000 50,000
791,261 751,000 751,000 682,079 801,000 50,000
1,403,947 1,451,500 1,451,500 1,395,919 1,401,500 (50,000) 24,081 20,000 20,000 (2,155) 30,000 10,000
(102,401) 0 0 75,210 0 0
(78,320) 20,000 20,000 73,055 30,000 10,000
121,903 0 0 0 0 0
121,903 0 0 0 0 0
43,583 20,000 20,000 73,055 30,000 10,000
43,583 20,000 20,000 73,055 30,000 10,000
248,110 0 0 64,337 0 0
248,110 0 0 64,337 0 0
24,993 15,000 15,000 (1,994) 20,000 5,000
(99,068) 0 0 69,598 0 0
(74,075) 15,000 15,000 67,604 20,000 5,000
174,035 15,000 15,000 131,941 20,000 5,000
174,035 15,000 15,000 131,941 20,000 5,000
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 7 234 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)
0000 - Undesignated
340 - Charges for Services
249-0000-42301 Miscellaneous Revenue 0 0 0 1,106 0 0 0% 340 - Charges for Services Totals: 0 0 0 1,106 0 0 0%
360 - Use of Money & Property
249-0000-41900 Allocated Interest 5,494 5,000 5,000 (544) 6,000 1,000 20% 249-0000-41910 GASB 31 Interest (26,759) 0 0 25,881 0 0 0% 249-0000-41915 Non-Allocated Interest 29,442 20,000 20,000 31,172 30,000 10,000 50% 360 - Use of Money & Property Totals: 8,177 25,000 25,000 56,509 36,000 11,000 44% 390 - Other Financing Sources
249-0000-49500 Transfers In 0 0 1,387,009 0 0 (1,387,009) -100% 390 - Other Financing Sources Totals: 0 0 1,387,009 0 0 (1,387,009) -100% 0000 - Undesignated Totals: 8,177 25,000 1,412,009 57,615 36,000 (1,376,009) -97% W/MOD BOND FUND (Refinanced in 2016) Totals: 8,177 25,000 1,412,009 57,615 36,000 (1,376,009) -97% 250 - TRANSPORTATION DIF FUND
0000 - Undesignated
360 - Use of Money & Property
250-0000-41900 Allocated Interest 29,072 20,000 20,000 (2,911) 20,000 0 0% 250-0000-41910 GASB 31 Interest (123,444) 0 0 101,596 0 0 0% 250-0000-43200 Developer Fees 2,731,351 1,000,000 1,000,000 1,081,694 1,500,000 500,000 50% 360 - Use of Money & Property Totals: 2,636,980 1,020,000 1,020,000 1,180,379 1,520,000 500,000 49% 0000 - Undesignated Totals: 2,636,980 1,020,000 1,020,000 1,180,379 1,520,000 500,000 49% 250 - TRANSPORTATION DIF FUND Totals: 2,636,980 1,020,000 1,020,000 1,180,379 1,520,000 500,000 49% 251 - PARKS & REC DIF FUND
0000 - Undesignated
360 - Use of Money & Property
251-0000-41900 Allocated Interest 3,596 1,000 1,000 (431) 1,500 500 50% 251-0000-41910 GASB 31 Interest (15,051) 0 0 15,051 0 0 0% 251-0000-43200 Developer Fees 1,032,032 500,000 500,000 560,169 750,000 250,000 50% 360 - Use of Money & Property Totals: 1,020,577 501,000 501,000 574,789 751,500 250,500 50% 0000 - Undesignated Totals: 1,020,577 501,000 501,000 574,789 751,500 250,500 50% 251 - PARKS & REC DIF FUND Totals: 1,020,577 501,000 501,000 574,789 751,500 250,500 50% 0 0 0 1,106 0 0
0 0 0 1,106 0 0
5,494 5,000 5,000 (544) 6,000 1,000
(26,759) 0 0 25,881 0 0
29,442 20,000 20,000 31,172 30,000 10,000
8,177 25,000 25,000 56,509 36,000 11,000
0 0 1,387,009 0 0 (1,387,009)
0 0 1,387,009 0 0 (1,387,009)
8,177 25,000 1,412,009 57,615 36,000 (1,376,009)
8,177 25,000 1,412,009 57,615 36,000 (1,376,009)
29,072 20,000 20,000 (2,911) 20,000 0
(123,444) 0 0 101,596 0 0
2,731,351 1,000,000 1,000,000 1,081,694 1,500,000 500,000 2,636,980 1,020,000 1,020,000 1,180,379 1,520,000 500,000 2,636,980 1,020,000 1,020,000 1,180,379 1,520,000 500,000 2,636,980 1,020,000 1,020,000 1,180,379 1,520,000 500,000 3,596 1,000 1,000 (431) 1,500 500
(15,051) 0 0 15,051 0 0
1,032,032 500,000 500,000 560,169 750,000 250,000
1,020,577 501,000 501,000 574,789 751,500 250,500
1,020,577 501,000 501,000 574,789 751,500 250,500
1,020,577 501,000 501,000 574,789 751,500 250,500
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 8 235 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
252 - CIVIC CENTER DIF FUND
0000 - Undesignated
360 - Use of Money & Property
252-0000-41900 Allocated Interest 7,028 1,000 1,000 (728) 1,500 500 50% 252-0000-41910 GASB 31 Interest (30,211) 0 0 25,404 0 0 0% 252-0000-43200 Developer Fees 651,093 300,000 300,000 329,326 500,000 200,000 67% 360 - Use of Money & Property Totals: 627,911 301,000 301,000 354,002 501,500 200,500 67% 0000 - Undesignated Totals: 627,911 301,000 301,000 354,002 501,500 200,500 67% 252 - CIVIC CENTER DIF FUND Totals: 627,911 301,000 301,000 354,002 501,500 200,500 67% 253 - LIBRARY DEVELOPMENT DIF
0000 - Undesignated
360 - Use of Money & Property
253-0000-41900 Allocated Interest 192 0 0 0 0 0 0%
253-0000-43200 Developer Fees 196,456 75,000 75,000 105,248 100,000 25,000 33% 360 - Use of Money & Property Totals: 196,648 75,000 75,000 105,248 100,000 25,000 33% 0000 - Undesignated Totals: 196,648 75,000 75,000 105,248 100,000 25,000 33% 253 - LIBRARY DEVELOPMENT DIF Totals: 196,648 75,000 75,000 105,248 100,000 25,000 33% 254 - COMMUNITY & CULTURAL CENTERS DIF
0000 - Undesignated
360 - Use of Money & Property
254-0000-41900 Allocated Interest 3,732 2,000 2,000 (405) 2,500 500 25% 254-0000-41910 GASB 31 Interest (16,386) 0 0 14,126 0 0 0% 254-0000-43200 Developer Fees 352,108 150,000 150,000 250,140 250,000 100,000 67% 360 - Use of Money & Property Totals: 339,454 152,000 152,000 263,862 252,500 100,500 66% 0000 - Undesignated Totals: 339,454 152,000 152,000 263,862 252,500 100,500 66% 4 - COMMUNITY & CULTURAL CENTERS DIF Totals: 339,454 152,000 152,000 263,862 252,500 100,500 66% 255 - STREET FACILITY DIF FUND
0000 - Undesignated
360 - Use of Money & Property
255-0000-41900 Allocated Interest 575 0 0 (48) 1,000 1,000 0% 255-0000-41910 GASB 31 Interest (2,092) 0 0 1,675 0 0 0% 255-0000-43200 Developer Fees 34,015 10,000 10,000 520 0 (10,000) -100% 360 - Use of Money & Property Totals: 32,497 10,000 10,000 2,147 1,000 (9,000) -90% 0000 - Undesignated Totals: 32,497 10,000 10,000 2,147 1,000 (9,000) -90% 255 - STREET FACILITY DIF FUND Totals: 32,497 10,000 10,000 2,147 1,000 (9,000) -90% 7,028 1,000 1,000 (728) 1,500 500
(30,211) 0 0 25,404 0 0
651,093 300,000 300,000 329,326 500,000 200,000
627,911 301,000 301,000 354,002 501,500 200,500
627,911 301,000 301,000 354,002 501,500 200,500
627,911 301,000 301,000 354,002 501,500 200,500
192 0 0 0 0 0
196,456 75,000 75,000 105,248 100,000 25,000
196,648 75,000 75,000 105,248 100,000 25,000
196,648 75,000 75,000 105,248 100,000 25,000
196,648 75,000 75,000 105,248 100,000 25,000
3,732 2,000 2,000 (405) 2,500 500
(16,386) 0 0 14,126 0 0
352,108 150,000 150,000 250,140 250,000 100,000
339,454 152,000 152,000 263,862 252,500 100,500
339,454 152,000 152,000 263,862 252,500 100,500
339,454 152,000 152,000 263,862 252,500 100,500
575 0 0 (48) 1,000 1,000
(2,092) 0 0 1,675 0 0
34,015 10,000 10,000 520 0 (10,000)
32,497 10,000 10,000 2,147 1,000 (9,000)
32,497 10,000 10,000 2,147 1,000 (9,000)
32,497 10,000 10,000 2,147 1,000 (9,000)
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 9 236 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
256 - PARK FACILITY DIF FUND
0000 - Undesignated
360 - Use of Money & Property
256-0000-41900 Allocated Interest 51 0 0 (4) 100 100 0% 256-0000-41910 GASB 31 Interest (188) 0 0 130 0 0 0%
256-0000-43200 Developer Fees 40 0 0 0 0 0 0%
360 - Use of Money & Property Totals: (97) 0 0 127 100 100 0% 0000 - Undesignated Totals: (97) 0 0 127 100 100 0%
256 - PARK FACILITY DIF FUND Totals: (97) 0 0 127 100 100 0% 257 - FIRE PROTECTION DIF
0000 - Undesignated
360 - Use of Money & Property
257-0000-41900 Allocated Interest 2,581 1,000 1,000 (259) 1,500 500 50% 257-0000-41910 GASB 31 Interest (10,949) 0 0 9,047 0 0 0% 257-0000-43200 Developer Fees 220,411 100,000 100,000 99,582 150,000 50,000 50% 360 - Use of Money & Property Totals: 212,043 101,000 101,000 108,370 151,500 50,500 50% 0000 - Undesignated Totals: 212,043 101,000 101,000 108,370 151,500 50,500 50% 257 - FIRE PROTECTION DIF Totals: 212,043 101,000 101,000 108,370 151,500 50,500 50% 259 - MAINTENANCE FACILITIES DIF FUND
0000 - Undesignated
360 - Use of Money & Property
259-0000-41900 Allocated Interest 1,035 500 500 (122) 1,000 500 100% 259-0000-41910 GASB 31 Interest (4,708) 0 0 4,255 0 0 0% 259-0000-43200 Developer Fees 136,752 75,000 75,000 82,972 100,000 25,000 33% 360 - Use of Money & Property Totals: 133,080 75,500 75,500 87,105 101,000 25,500 34% 0000 - Undesignated Totals: 133,080 75,500 75,500 87,105 101,000 25,500 34% 59 - MAINTENANCE FACILITIES DIF FUND Totals: 133,080 75,500 75,500 87,105 101,000 25,500 34% 270 - ART IN PUBLIC PLACES FUND
0000 - Undesignated
360 - Use of Money & Property
270-0000-41900 Allocated Interest 6,657 3,000 3,000 (528) 4,000 1,000 33% 270-0000-41910 GASB 31 Interest (25,798) 0 0 18,428 0 0 0% 270-0000-43201 APP Fees 158,972 100,000 100,000 64,417 100,000 0 0% 360 - Use of Money & Property Totals: 139,831 103,000 103,000 82,317 104,000 1,000 1% 390 - Other Financing Sources
270-0000-49500 Transfers In 50,000 50,000 50,000 50,000 50,000 0 0% 390 - Other Financing Sources Totals: 50,000 50,000 50,000 50,000 50,000 0 0% 0000 - Undesignated Totals: 189,831 153,000 153,000 132,317 154,000 1,000 1% 51 0 0 (4) 100 100
(188) 0 0 130 0 0
40 0 0 0 0 0
(97) 0 0 127 100 100
(97) 0 0 127 100 100
(97) 0 0 127 100 100
2,581 1,000 1,000 (259) 1,500 500
(10,949) 0 0 9,047 0 0
220,411 100,000 100,000 99,582 150,000 50,000
212,043 101,000 101,000 108,370 151,500 50,500
212,043 101,000 101,000 108,370 151,500 50,500
212,043 101,000 101,000 108,370 151,500 50,500
1,035 500 500 (122) 1,000 500
(4,708) 0 0 4,255 0 0
136,752 75,000 75,000 82,972 100,000 25,000
133,080 75,500 75,500 87,105 101,000 25,500
133,080 75,500 75,500 87,105 101,000 25,500
133,080 75,500 75,500 87,105 101,000 25,500
6,657 3,000 3,000 (528) 4,000 1,000
(25,798) 0 0 18,428 0 0
158,972 100,000 100,000 64,417 100,000 0
139,831 103,000 103,000 82,317 104,000 1,000
50,000 50,000 50,000 50,000 50,000 0
50,000 50,000 50,000 50,000 50,000 0
189,831 153,000 153,000 132,317 154,000 1,000
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 10 237 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
270 - ART IN PUBLIC PLACES FUND Totals: 189,831 153,000 153,000 132,317 154,000 1,000 1% 275 - LQ PUBLIC SAFETY OFFICER
0000 - Undesignated
360 - Use of Money & Property
275-0000-41900 Allocated Interest 405 200 200 (32) 500 300 150% 275-0000-41910 GASB 31 Interest (1,591) 0 0 1,114 0 0 0% 360 - Use of Money & Property Totals: (1,186) 200 200 1,082 500 300 150% 390 - Other Financing Sources
275-0000-49500 Transfers In 2,000 2,000 2,000 2,000 2,000 0 0% 390 - Other Financing Sources Totals: 2,000 2,000 2,000 2,000 2,000 0 0% 0000 - Undesignated Totals: 814 2,200 2,200 3,082 2,500 300 14% 275 - LQ PUBLIC SAFETY OFFICER Totals: 814 2,200 2,200 3,082 2,500 300 14% 310 - LQ FINANCE AUTHORITY DEBT SERVICE
0000 - Undesignated
360 - Use of Money & Property
310-0000-42111 Rental Income 1,100 1,100 1,100 0 1,100 0 0% 360 - Use of Money & Property Totals: 1,100 1,100 1,100 0 1,100 0 0% 0000 - Undesignated Totals: 1,100 1,100 1,100 0 1,100 0 0% 0 - LQ FINANCE AUTHORITY DEBT SERVICE Totals: 1,100 1,100 1,100 0 1,100 0 0% 401 - CAPITAL IMPROVEMENT PROGRAMS
0000 - Undesignated
330 - Intergovernmental
401-0000-41712 Surface Transportation Program Grant 9,253 0 0 0 0 0 0% 401-0000-41714 SB 821 Grants 0 0 97,700 0 0 (97,700) -100% 401-0000-41716 Highway Bridge Program (Federal) 0 0 13,884,849 29,885 0 (13,884,849) -100% 401-0000-41718 Land & Water Conservation Fund (LWCF) 0 0 0 0 3,000,000 3,000,000 0% 401-0000-41721 CVAG 983,977 0 7,988,793 109,370 0 (7,988,793) -100% 401-0000-43634 CV Water District 52,927 0 86,488 101,089 0 (86,488) -100% 401-0000-43650 Contributions from Other Agencies 0 0 15,186 50,000 0 (15,186) -100% 330 - Intergovernmental Totals: 1,046,157 0 22,073,015 290,344 3,000,000 (19,073,015) -86% 360 - Use of Money & Property
401-0000-43133 Developer Agreement Funding 17,989 0 906,341 0 0 (906,341) -100% 360 - Use of Money & Property Totals: 17,989 0 906,341 0 0 (906,341) -100% 189,831 153,000 153,000 132,317 154,000 1,000
405 200 200 (32) 500 300
(1,591) 0 0 1,114 0 0
(1,186) 200 200 1,082 500 300
2,000 2,000 2,000 2,000 2,000 0
2,000 2,000 2,000 2,000 2,000 0
814 2,200 2,200 3,082 2,500 300
814 2,200 2,200 3,082 2,500 300
1,100 1,100 1,100 0 1,100 0
1,100 1,100 1,100 0 1,100 0
1,100 1,100 1,100 0 1,100 0
1,100 1,100 1,100 0 1,100 0
9,253 0 0 0 0 0
0 0 97,700 0 0 (97,700)
0 0 13,884,849 29,885 0 (13,884,849)
0 0 0 0 3,000,000 3,000,000
983,977 0 7,988,793 109,370 0 (7,988,793)
52,927 0 86,488 101,089 0 (86,488)
0 0 15,186 50,000 0 (15,186)
1,046,157 0 22,073,015 290,344 3,000,000 (19,073,015)
17,989 0 906,341 0 0 (906,341)
17,989 0 906,341 0 0 (906,341)
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 11 238 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
390 - Other Financing Sources
401-0000-49500 Transfers In 5,733,190 13,136,811 56,260,716 3,666,082 14,950,700 (41,310,016) -73% 390 - Other Financing Sources Totals: 5,733,190 13,136,811 56,260,716 3,666,082 14,950,700 (41,310,016) -73% 0000 - Undesignated Totals: 6,797,335 13,136,811 79,240,072 3,956,426 17,950,700 (61,289,372) -77% 401 - CAPITAL IMPROVEMENT PROGRAMS Totals: 6,797,335 13,136,811 79,240,072 3,956,426 17,950,700 (61,289,372) -77% 405 - SA PA 1 CAPITAL IMPRV FUND
0000 - Undesignated
360 - Use of Money & Property
405-0000-41900 Allocated Interest 2,567 1,000 1,000 (4) 1,500 500 50% 405-0000-41910 GASB 31 Interest (11,153) 0 0 132 0 0 0% 360 - Use of Money & Property Totals: (8,585) 1,000 1,000 128 1,500 500 50% 0000 - Undesignated Totals: (8,585) 1,000 1,000 128 1,500 500 50% 405 - SA PA 1 CAPITAL IMPRV FUND Totals: (8,585) 1,000 1,000 128 1,500 500 50% 501 - FACILITY & FLEET REPLACEMENT
0000 - Undesignated
340 - Charges for Services
501-0000-42305 Miscellaneous Reimbursement 0 0 0 480 0 0 0% 340 - Charges for Services Totals: 0 0 0 480 0 0 0%
360 - Use of Money & Property
501-0000-41900 Allocated Interest 30,271 20,000 20,000 (2,224) 20,000 0 0% 501-0000-41910 GASB 31 Interest (115,548) 0 0 80,460 0 0 0% 501-0000-42000 Insurance Recoveries 10,561 0 0 0 0 0 0% 360 - Use of Money & Property Totals: (74,716) 20,000 20,000 78,235 20,000 0 0% 390 - Other Financing Sources
501-0000-42207 Capital Contributions 187,320 0 0 0 0 0 0% 501-0000-43636 FMP Equipment Charges 1,191,750 1,664,000 1,664,000 1,248,000 1,664,000 0 0% 501-0000-45000 Sale of Other Assets 4,203 1,000 1,000 165,264 1,000 0 0% 390 - Other Financing Sources Totals: 1,383,273 1,665,000 1,665,000 1,413,264 1,665,000 0 0% 0000 - Undesignated Totals: 1,308,557 1,685,000 1,685,000 1,491,980 1,685,000 0 0% 501 - FACILITY & FLEET REPLACEMENT Totals: 1,308,557 1,685,000 1,685,000 1,491,980 1,685,000 0 0% 5,733,190 13,136,811 56,260,716 3,666,082 14,950,700 (41,310,016) 5,733,190 13,136,811 56,260,716 3,666,082 14,950,700 (41,310,016) 6,797,335 13,136,811 79,240,072 3,956,426 17,950,700 (61,289,372) 6,797,335 13,136,811 79,240,072 3,956,426 17,950,700 (61,289,372) 2,567 1,000 1,000 (4) 1,500 500
(11,153) 0 0 132 0 0
(8,585) 1,000 1,000 128 1,500 500
(8,585) 1,000 1,000 128 1,500 500
(8,585) 1,000 1,000 128 1,500 500
0 0 0 480 0 0
0 0 0 480 0 0
30,271 20,000 20,000 (2,224) 20,000 0
(115,548) 0 0 80,460 0 0
10,561 0 0 0 0 0
(74,716) 20,000 20,000 78,235 20,000 0
187,320 0 0 0 0 0
1,191,750 1,664,000 1,664,000 1,248,000 1,664,000 0
4,203 1,000 1,000 165,264 1,000 0
1,383,273 1,665,000 1,665,000 1,413,264 1,665,000 0
1,308,557 1,685,000 1,685,000 1,491,980 1,685,000 0
1,308,557 1,685,000 1,685,000 1,491,980 1,685,000 0
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 12 239 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
502 - INFORMATION TECHNOLOGY
0000 - Undesignated
340 - Charges for Services
502-0000-43611 Technology Enhancement Surcharge 27,451 20,000 20,000 29,335 20,000 0 0% 340 - Charges for Services Totals: 27,451 20,000 20,000 29,335 20,000 0 0% 360 - Use of Money & Property
502-0000-41900 Allocated Interest 17,118 10,000 10,000 (1,458) 10,000 0 0% 502-0000-41910 GASB 31 Interest (68,589) 0 0 50,893 0 0 0% 360 - Use of Money & Property Totals: (51,471) 10,000 10,000 49,435 10,000 0 0% 390 - Other Financing Sources
502-0000-43610 Technology Support Charges 1,754,700 2,226,708 2,226,708 1,670,031 2,226,708 0 0% 390 - Other Financing Sources Totals: 1,754,700 2,226,708 2,226,708 1,670,031 2,226,708 0 0% 0000 - Undesignated Totals: 1,730,680 2,256,708 2,256,708 1,748,801 2,256,708 0 0% 502 - INFORMATION TECHNOLOGY Totals: 1,730,680 2,256,708 2,256,708 1,748,801 2,256,708 0 0% 503 - PARK EQUIP & FACILITY FUND
0000 - Undesignated
360 - Use of Money & Property
503-0000-41900 Allocated Interest 30,776 20,000 20,000 (2,385) 20,000 0 0% 503-0000-41910 GASB 31 Interest (118,747) 0 0 83,246 0 0 0% 503-0000-42000 Insurance Recoveries 72,076 0 0 0 0 0 0% 360 - Use of Money & Property Totals: (15,895) 20,000 20,000 80,862 20,000 0 0% 390 - Other Financing Sources
503-0000-43620 Park Facility Charges 350,000 450,000 450,000 337,500 450,000 0 0% 503-0000-49500 Transfers In 0 0 633,000 0 0 (633,000) -100% 390 - Other Financing Sources Totals: 350,000 450,000 1,083,000 337,500 450,000 (633,000) -58% 0000 - Undesignated Totals: 334,105 470,000 1,103,000 418,362 470,000 (633,000) -57% 503 - PARK EQUIP & FACILITY FUND Totals: 334,105 470,000 1,103,000 418,362 470,000 (633,000) -57% 504 - INSURANCE FUND
0000 - Undesignated
360 - Use of Money & Property
504-0000-41900 Allocated Interest 1,465 400 400 (273) 1,000 600 150% 504-0000-41910 GASB 31 Interest (12,969) 0 0 9,523 0 0 0% 360 - Use of Money & Property Totals: (11,505) 400 400 9,250 1,000 600 150% 390 - Other Financing Sources
504-0000-43637 Insurance Charges 1,010,000 1,020,000 1,020,000 765,000 1,117,000 97,000 10% 390 - Other Financing Sources Totals: 1,010,000 1,020,000 1,020,000 765,000 1,117,000 97,000 10% 0000 - Undesignated Totals: 998,495 1,020,400 1,020,400 774,250 1,118,000 97,600 10% 27,451 20,000 20,000 29,335 20,000 0
27,451 20,000 20,000 29,335 20,000 0
17,118 10,000 10,000 (1,458) 10,000 0
(68,589) 0 0 50,893 0 0
(51,471) 10,000 10,000 49,435 10,000 0
1,754,700 2,226,708 2,226,708 1,670,031 2,226,708 0
1,754,700 2,226,708 2,226,708 1,670,031 2,226,708 0
1,730,680 2,256,708 2,256,708 1,748,801 2,256,708 0
1,730,680 2,256,708 2,256,708 1,748,801 2,256,708 0
30,776 20,000 20,000 (2,385) 20,000 0
(118,747) 0 0 83,246 0 0
72,076 0 0 0 0 0
(15,895) 20,000 20,000 80,862 20,000 0
350,000 450,000 450,000 337,500 450,000 0
0 0 633,000 0 0 (633,000)
350,000 450,000 1,083,000 337,500 450,000 (633,000)
334,105 470,000 1,103,000 418,362 470,000 (633,000)
334,105 470,000 1,103,000 418,362 470,000 (633,000)
1,465 400 400 (273) 1,000 600
(12,969) 0 0 9,523 0 0
(11,505) 400 400 9,250 1,000 600
1,010,000 1,020,000 1,020,000 765,000 1,117,000 97,000
1,010,000 1,020,000 1,020,000 765,000 1,117,000 97,000
998,495 1,020,400 1,020,400 774,250 1,118,000 97,600
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 13 240 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
504 - INSURANCE FUND Totals: 998,495 1,020,400 1,020,400 774,250 1,118,000 97,600 10% 760 - SUPPLEMENTAL PENSION PLAN
0000 - Undesignated
360 - Use of Money & Property
760-0000-41900 Allocated Interest 671 500 500 (54) 1,000 500 100% 760-0000-41910 GASB 31 Interest (2,789) 0 0 1,875 0 0 0% 360 - Use of Money & Property Totals: (2,118) 500 500 1,821 1,000 500 100% 390 - Other Financing Sources
760-0000-49500 Transfers In 5,000 5,000 5,000 5,000 5,000 0 0% 390 - Other Financing Sources Totals: 5,000 5,000 5,000 5,000 5,000 0 0% 0000 - Undesignated Totals: 2,882 5,500 5,500 6,821 6,000 500 9% 760 - SUPPLEMENTAL PENSION PLAN Totals: 2,882 5,500 5,500 6,821 6,000 500 9% 761 - CERBT OPEB TRUST
0000 - Undesignated
360 - Use of Money & Property
761-0000-41915 Non-Allocated Interest (257,076) 10,000 10,000 37,320 20,000 10,000 100% 360 - Use of Money & Property Totals: (257,076) 10,000 10,000 37,320 20,000 10,000 100% 0000 - Undesignated Totals: (257,076) 10,000 10,000 37,320 20,000 10,000 100% 761 - CERBT OPEB TRUST Totals: (257,076) 10,000 10,000 37,320 20,000 10,000 100% 762 - PARS PENSION TRUST
0000 - Undesignated
360 - Use of Money & Property
762-0000-41915 Non-Allocated Interest (1,184,653) 100,000 100,000 194,636 100,000 0 0% 360 - Use of Money & Property Totals: (1,184,653) 100,000 100,000 194,636 100,000 0 0% 0000 - Undesignated Totals: (1,184,653) 100,000 100,000 194,636 100,000 0 0% 762 - PARS PENSION TRUST Totals: (1,184,653) 100,000 100,000 194,636 100,000 0 0% 998,495 1,020,400 1,020,400 774,250 1,118,000 97,600
671 500 500 (54) 1,000 500
(2,789) 0 0 1,875 0 0
(2,118) 500 500 1,821 1,000 500
5,000 5,000 5,000 5,000 5,000 0
5,000 5,000 5,000 5,000 5,000 0
2,882 5,500 5,500 6,821 6,000 500
2,882 5,500 5,500 6,821 6,000 500
(257,076) 10,000 10,000 37,320 20,000 10,000
(257,076) 10,000 10,000 37,320 20,000 10,000
(257,076) 10,000 10,000 37,320 20,000 10,000
(257,076) 10,000 10,000 37,320 20,000 10,000
(1,184,653) 100,000 100,000 194,636 100,000 0
(1,184,653) 100,000 100,000 194,636 100,000 0
(1,184,653) 100,000 100,000 194,636 100,000 0
(1,184,653) 100,000 100,000 194,636 100,000 0
CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 14 241 CLICK HERE TO RETURN TO AGENDA REVENUE NOTES BY FUND NUMBER –
105 Disaster Recovery Fund This fund was created due to the Passage of the American Rescue Plan Act (ARPA) in March 2021, the $1.9 trillion federal stimulus package, included funding for local governments to address the health and economic impacts caused by the pandemic. The City received a total of about $9.9 million in one-time Coronavirus State and Local Fiscal Relief Funds. The funds were received as revenue replacement funds under the Treasury’s Final Rule and can be used for the provision of general government services. 201 Gas Tax Fund This fund includes both Highway Users Tax Account (HUTA) and Road Maintenance & Rehabilitation Account (RMRA, also known as SB1) Revenues. The projections are provided by the State and despite lower fuel consumption, scheduled rate increases stipulated in SB1 have kept local allocations of revenue growing at a modest pace; current estimates show total statewide local streets and roads allocations will grow by 11.4%. Streets and Highways Code Sections 2103-2108 HUTA are allocated to counties and cities based on designated allotments and population. Each May and January, the State provides revised projections and the City adjusts revenue projections accordingly.  Section 2105 allocates 11.5 percent of tax revenues in excess of 9 cents per gallon monthly among cities based on population.
 Section 2106 revenues equal to 1.04 cent per gallon are allocated to the State Bicycle Transportation Account (7.2 million per year), $400 per month to each City, $800 per month to each County, and the residual amount is allocated to cities and counties based on registered vehicles and population.
 Section 2107 provides monthly allocations to cities of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of diesel, and 2.59 cents per liquefied petroleum gas allocated based on population.
 Section 2107.5 is residual revenue remaining after Sections 2103 - 2107 are allocated to cities annually in July based on population ranges. A range of 25,000 to 49,999 residents receives $6,000.
 After State transportation debt service is paid, 44% of the remaining excise taxes are evenly split between cities and counties using the current HUTA formulas. Section 2103 funds are allocated to cities on a per capita basis.  This revenue source is derived from the Road Repair and Accountability Act of 2017 (SB1 Beall). On July 1, 2020, and every July 1 thereafter, the gasoline and diesel fuel excise tax rates and vehicle registration taxes will be increasing by the change in the California Consumer Price Index. SB1 funds are subject to a special annual audit and a minimum annual maintenance of effort contribution for road improvements paid from the General Fund, which is $1,786,109.
202 Library and Museum Fund operational revenues are derived from property taxes, which are used to support activities of the Library, Museum, and MakerSpace. 203 Public Safety Fund revenue is derived from Measure G Sales Taxes for public safety expenditures. There are no proposed transfers in for 2023/24. 210 Federal Assistance Fund revenues are derived from federal allocations for Community Development Block Grants (CDBG); 15% can be used for public service projects and 85% for public improvement or housing services.

CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET 15 242 CLICK HERE TO RETURN TO AGENDA 212 SLESA COPS Fund revenues are derived from the State of California and are received for law enforcement activities of the Riverside County’s Sheriff’s Department, also know as Supplemental Law Enforcement Services Fund Activities (SLESA). 215 Lighting and Landscape Fund assessments are based on an annual assessment rate of $35.60 per Equivalent Benefit Unit (EBU, which is generally one EBU per Single Family Residence parcel), which was established in 1997 and remains unchanged. The district was formed pursuant to the 1972 Act, which permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements. Changes to the assessment rate are bound by Proposition 218 regulations. Each year the assessment information is submitted to the County Auditor/Controller and included in property tax rolls. The Fund is largely supported by the General Fund with transfer in contributions for operational expenses.
220 Quimby Fund fees are established under Government Code Section 66477 which predates the Mitigation Fee Act and authorizes a city or county to require dedication of land, payment of fees in-lieu of dedication, or a combination of both, for park and recreational purposes as a condition of approval of a residential subdivisions. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 221 AB 939 CalRecycle Fund is used to account for franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. The City has a Franchise Agreement with Burrtec Waste and Recycling Services, LLC effective July 2022 through June 2037.
223 Measure A Fund Revenue received is derived from a half-cent sales tax first passed by voters in 1988 and extended by vote in 2002 to continue to fund transportation improvements through 2039. Funds are distributed proportionately to three geographic areas based on the sales tax collected within each. In the Coachella Valley, 50% goes to Highways & Regional Arterials, 35% to Local Streets & Roads, and 15% to Public Transit. 225 Infrastructure Fund is being phased out and not subject to collection of future revenue from developments.
226 Emergency Management Performance Fund revenues are received from the State Homeland Security Grant Program to local governments to assist to further the State of California’s efforts to prepare for natural and man-made disasters and terrorism related impacts to communities.
227 State Homeland Security Programs (SHSP) Fund revenue and expenditures are recognized when grants are awarded. Funds are received from the State Homeland Security Grant Program to local governments to assist to further the State of California’s efforts to prepare for natural and man-made disasters and terrorism related impacts to communities. 230 CASp, AB 1379 Fund SB 1186 revenue is derived from a $4 per business license renewal fee and its purpose is to increase disability access and compliance with construction-related accessibility requirements at businesses and facilities that are open to the public. The fee is divided between the City, which retains 90 percent, and the Division of the State Architect (DSA), which receives 10 percent.

CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET 16 243 CLICK HERE TO RETURN TO AGENDA 235 South Coast Air Quality Fund revenues recognize contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. 241 Housing Authority Fund Second Silent Trust Deed Payments and Home/Land Sale Proceeds vary from year-to-year. In FY 21/22, a purchase and sale agreement between the City of La Quinta and the La Quinta Housing Authority for vacant parcels to be used for future low/moderate affordable housing.
243 RDA Low-Mod Housing Fund The total 2023/24 former Redevelopment Agency loan repayment is $3,437,076; as required under Redevelopment dissolution 20% or $687,415 will be recognized in reserves within this Housing Fund.
247 Economic Development Fund revenues can be used for future economic development, fiscal year 2023/24 revenues will be used for additional economic development outreach. 249 Successor Agency (SA) 2011 Low/Mod Bond Fund was used for the acquisition of the vacant property located west of the Home Depot Center on Highway 111, on the northeast corner of Highway 111 and Dune Palms Road proposed to be developed as an affordable housing development with a connecting thoroughfare to CV Link. Remaining bond funds continue to earn interest and are available for future housing projects. 250 Transportation Fees Fund are dependent upon new development. California Complete Streets Act requires local governments in the state to address the transportation needs of all users, including pedestrians, cyclists, and transit riders. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 251 Park and Recreation DIF Fund fees are dependent upon new residential development.

Impact fees for parkland acquisition apply to residential projects not involving a subdivision, and impact fees for construction of park improvements apply to all residential development projects.

Fees collected are used to provide additional parks to mitigate the impact of new development in the City. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021.
252 Civic Center DIF Fund fees are dependent upon new development. The purpose of the impact fee is to pay for new development’ s proportionate share of the cost of providing Civic Center facilities to serve residents and businesses in La Quinta. Impact fees will be used to pay for future expansion of the Civic Center Campus. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 253 Library DIF Fund fees are dependent upon new residential development. Impact fees are collected for the La Quinta Library, which is owned by the City of La Quinta and operated by the Riverside County Library System. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 254 Community and Cultural Center DIF Fund fees are dependent upon new residential development. This fee was formerly known as the Community Centers impact fee. In 2020, the scope of the fee was broadened to include cultural facilities such as the La Quinta Museum.

These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021.

CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET 17 244 CLICK HERE TO RETURN TO AGENDA 255 Street Facility DIF Fund fees were dependent upon new development. An updated DIF Study was adopted on February 4, 2020 with an effective date of July 1, 2020. The updated DIF Study phased out the Street Facility DIF and the Park Facility DIF and replaced these fees with one Maintenance Facilities DIF fee.
256 Park Facility DIF Fund fees were dependent upon new development. An updated DIF Study was adopted on February 4, 2020 with an effective date of July 1, 2020. The updated DIF Study phased out the Street Facility DIF and the Park Facility DIF and replaced these fees with one Maintenance Facilities DIF fee.
257 Fire Facility DIF Fund fees are dependent upon new development. The City contracts with the Riverside County Fire Department for fire protection, fire prevention, rescue, Fire Marshall and medical emergency services. The City builds and owns the fire stations in La Quinta. Those stations are part of an integrated system of fire protection facilities used by the Riverside County Fire Department to provide fire protection to La Quinta and surrounding communities, including unincorporated portions of the County. There are three existing fire stations in the City and preliminary plans call for a fourth fire station to be constructed in or near the southeastern quadrant of La Quinta. That station will be needed to provide an acceptable level of service to development in that part of the City and in portions of unincorporated Riverside County. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021.
259 Maintenance Facilities Fund was created in FY 2020/21 after the updated DIF Study was adopted on February 4, 2020 with an effective date of July 1, 2020. The updated DIF Study phased out the Street Facility DIF and the Park Facility DIF and replaced these fees with one Maintenance Facilities DIF fee. Fees are dependent upon new development and are used for the corporate yard maintenance facilities and equipment needed to serve future development in La Quinta.
270 Art in Public Places Fund transfers in are from the General Fund for operational expenses. Fees are dependent upon new development. These fees require a separate study from other development impact fees.
275 LQ Public Safety Officer Fund transfers in are from the General Fund. Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 310 LQ Finance Authority Debt Service Fund is used to account for the debt service that will be used for the principal and interest payments of the Financing Authority’s outstanding debt and any related reporting requirements. The 1996 Civic Center Bond was paid off in October 2018, resulting in savings to the General Fund. An annual State Controller’s Report and audit are required.
401 Capital Improvement Programs Fund has large variances annually because of multi-year project carryovers. A listing of 2023/24 projects is presented within the Capital Improvement Fund expenditures.
501, 502, 503, and 504 Internal Services Funds in which revenues are largely derived from the General Fund based on employee and equipment allocations by division. 601 SilverRock Resort Fund transfers in budget of $600,000 is derived from the General Fund as a contribution for anticipated operational expenses.

CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET 18 245 CLICK HERE TO RETURN TO AGENDA 760 Supplemental Pension Plan Fund transfers in are from the General Fund. 761 Supplemental Pension Plan Fund The City participates in the California Employers’ Retiree Benefit Trust (CERBT) for the purpose of accumulating funding for OPEB obligations.

The CERBT is a Section 115 Trust and is an agent multiple employer plan for those electing to prefund OPEB obligations. Revenues in this fund can come from earnings on the portfolio or additional contribution transfers in from the General Fund. 762 Pension Trust Fund In 2019, the City established a Section 115 Trust Agreement with U.S. Bank National Association and Public Agency Retirement Services (PARS), Trust Administrator. The Section 115 Trust was established to set aside monies to fund the City’s pension obligations. Contributions to the Section 115 Trust are irrevocable, the assets provide benefits to plan members, and the assets are protected from creditors of the City. The purpose of the Trust is to address the City’s pension obligations by accumulating assets to reduce the net pension liability. Revenues in this fund can come from earnings on the portfolio or additional contribution transfers in from the General Fund.

CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET 19 246 CLICK HERE TO RETURN TO AGENDA

THIS PAGE INTENTIONALLY LEFT BLANK
247 CLICK HERE TO RETURN TO AGENDA
2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
202 - LIBRARY & MUSEUM FUND
3004 - Library
50 - Salaries and Benefits
202-3004-50101 Permanent Full Time 81,849 83,946 83,946 62,988 70,100 (13,846) -16% 202-3004-50150 Other Compensation 0 60 60 0 0 (60) -100% 202-3004-50200 PERS - City Portion 7,436 7,700 7,700 5,192 7,000 (700) -9% 202-3004-50215 Other - Fringe Benefits 0 0 0 690 975 975 0% 202-3004-50221 Medical Insurance 12,167 18,600 18,600 9,164 13,100 (5,500) -30% 202-3004-50222 Vision Insurance 136 0 0 82 0 0 0%
202-3004-50223 Dental Insurance 800 0 0 506 0 0 0%
202-3004-50224 Life Insurance 44 0 0 36 0 0 0%
202-3004-50225 Long Term Disability 428 1,000 1,000 338 500 (500) -50% 202-3004-50230 Workers Comp Insurance 1,600 1,600 1,600 1,200 1,600 0 0% 202-3004-50240 Social Security Medicare 1,187 1,200 1,200 913 1,000 (200) -17% 50 - Salaries and Benefits Totals: 105,647 114,106 114,106 81,110 94,275 (19,831) -17% 60 - Contract Services
202-3004-60112 Landscape Contract 9,751 11,000 11,000 9,559 11,200 200 2% 202-3004-60114 County of Riverside - Library 1,052,228 900,000 900,000 0 900,000 0 0% 202-3004-60115 Janitorial 32,609 38,500 38,500 29,066 45,000 6,500 17% 202-3004-60116 Pest Control 844 2,000 2,000 844 1,000 (1,000) -50% 202-3004-60123 Security & Alarm 1,680 2,000 2,000 1,680 2,000 0 0% 60 - Contract Services Totals: 1,097,112 953,500 953,500 41,149 959,200 5,700 1% 62 - Maintenance & Operations
202-3004-60420 Operating Supplies 164 120,000 120,000 501 120,000 0 0% 202-3004-60424 Materials- New Exhibits 0 5,000 5,000 514 5,000 0 0% 202-3004-60431 Materials/Supplies 0 0 0 0 10,000 10,000 0% 202-3004-60664 Fire Extinguisher Service 134 500 500 0 500 0 0% 202-3004-60665 Maint-Other Equipment 0 1,000 1,000 0 1,000 0 0% 202-3004-60667 HVAC 73,328 35,000 65,000 47,040 95,000 30,000 46% 202-3004-60691 Maintenance/Services 5,574 15,000 15,000 10,880 165,000 150,000 1,000% 62 - Maintenance & Operations Totals: 79,200 176,500 206,500 58,935 396,500 190,000 92% 66 - Utilities
202-3004-61100 Gas - Utilities 1,421 2,000 2,000 3,219 3,000 1,000 50% 202-3004-61101 Electricity - Utilities 61,038 60,000 60,000 43,419 60,000 0 0% 202-3004-61200 Water - Utilities 41 500 500 341 500 0 0% 66 - Utilities Totals: 62,500 62,500 62,500 46,979 63,500 1,000 2% 68 - Capital Expenses
202-3004-71020 Furniture 0 5,000 5,000 0 5,000 0 0%
202-3004-72110 Building Improvements 0 0 0 0 150,000 150,000 0% 68 - Capital Expenses Totals: 0 5,000 5,000 0 155,000 150,000 3,000% 81,849 83,946 83,946 62,988 70,100 (13,846)
0 60 60 0 0 (60)
7,436 7,700 7,700 5,192 7,000 (700)
0 0 0 690 975 975
12,167 18,600 18,600 9,164 13,100 (5,500)
136 0 0 82 0 0
800 0 0 506 0 0
44 0 0 36 0 0
428 1,000 1,000 338 500 (500)
1,600 1,600 1,600 1,200 1,600 0
1,187 1,200 1,200 913 1,000 (200)
105,647 114,106 114,106 81,110 94,275 (19,831)
9,751 11,000 11,000 9,559 11,200 200
1,052,228 900,000 900,000 0 900,000 0
32,609 38,500 38,500 29,066 45,000 6,500
844 2,000 2,000 844 1,000 (1,000)
1,680 2,000 2,000 1,680 2,000 0
1,097,112 953,500 953,500 41,149 959,200 5,700
164 120,000 120,000 501 120,000 0
0 5,000 5,000 514 5,000 0
0 0 0 0 10,000 10,000
134 500 500 0 500 0
0 1,000 1,000 0 1,000 0
73,328 35,000 65,000 47,040 95,000 30,000
5,574 15,000 15,000 10,880 165,000 150,000
79,200 176,500 206,500 58,935 396,500 190,000
1,421 2,000 2,000 3,219 3,000 1,000
61,038 60,000 60,000 43,419 60,000 0
41 500 500 341 500 0
62,500 62,500 62,500 46,979 63,500 1,000
0 5,000 5,000 0 5,000 0
0 0 0 0 150,000 150,000
0 5,000 5,000 0 155,000 150,000
CITY OF LA QUINTA LIBRARY & MUSEUM FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 20 248 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
69 - Internal Service Charges
202-3004-91842 Liability Insurance & Claims 13,300 13,300 13,300 9,975 13,300 0 0% 202-3004-91843 Property & Crime Insurance 4,600 4,600 4,600 3,450 4,600 0 0% 202-3004-91844 Earthquake Insurance 10,700 10,700 10,700 8,025 10,700 0 0% 202-3004-98110 Information Tech Charges 14,300 17,300 17,300 12,975 17,300 0 0% 69 - Internal Service Charges Totals: 42,900 45,900 45,900 34,425 45,900 0 0% 3004 - Library Totals: 1,387,359 1,357,506 1,387,506 262,598 1,714,375 326,869 24% 3006 - Museum
60 - Contract Services
202-3006-60105 Museum Operations 195,000 215,000 215,000 123,561 215,000 0 0% 202-3006-60112 Landscape Contract 2,034 3,000 3,000 1,991 3,500 500 17% 202-3006-60115 Janitorial 8,725 12,800 12,800 9,134 15,000 2,200 17% 202-3006-60116 Pest Control 559 800 800 593 800 0 0%
202-3006-60123 Security & Alarm 2,340 2,500 2,500 2,579 2,500 0 0% 60 - Contract Services Totals: 208,658 234,100 234,100 137,858 236,800 2,700 1% 62 - Maintenance & Operations
202-3006-60122 Credit Card Fees 0 1,000 1,000 0 1,000 0 0% 202-3006-60420 Operating Supplies 1,915 15,000 15,000 3,032 5,000 (10,000) -67% 202-3006-60431 Materials/Supplies 0 0 0 0 7,500 7,500 0% 202-3006-60664 Fire Extinguisher Service 154 500 500 0 500 0 0% 202-3006-60665 Maint-Other Equipment 0 5,000 5,000 0 0 (5,000) -100% 202-3006-60667 HVAC 21,600 11,000 21,000 9,159 21,000 0 0% 202-3006-60691 Maintenance/Services 15,532 15,000 15,000 26,199 7,500 (7,500) -50% 62 - Maintenance & Operations Totals: 39,201 47,500 57,500 38,390 42,500 (15,000) -26% 66 - Utilities
202-3006-61101 Electricity - Utilities 15,876 14,000 14,000 12,421 17,000 3,000 21% 202-3006-61200 Water - Utilities 2,186 2,500 2,500 2,691 3,500 1,000 40% 202-3006-61300 Telephone - Utilities 1,510 1,700 1,700 1,315 1,700 0 0% 66 - Utilities Totals: 19,572 18,200 18,200 16,426 22,200 4,000 22% 69 - Internal Service Charges
202-3006-91842 Liability Insurance & Claims 23,150 23,150 23,150 17,362 23,150 0 0% 202-3006-91843 Property & Crime Insurance 8,000 8,000 8,000 6,000 8,000 0 0% 202-3006-91844 Earthquake Insurance 14,000 14,000 14,000 10,500 14,000 0 0% 202-3006-98110 Information Tech Charges 10,000 10,000 10,000 7,500 10,000 0 0% 69 - Internal Service Charges Totals: 55,150 55,150 55,150 41,362 55,150 0 0% 99 - Transfers Out
202-3006-99900 Transfers Out 58,295 0 2,816,705 110,855 0 (2,816,705) -100% 99 - Transfers Out Totals: 58,295 0 2,816,705 110,855 0 (2,816,705) -100% 3006 - Museum Totals: 380,875 354,950 3,181,655 344,892 356,650 (2,825,005) -89% 3009 - MakerSpace Operations
60 - Contract Services
13,300 13,300 13,300 9,975 13,300 0
4,600 4,600 4,600 3,450 4,600 0
10,700 10,700 10,700 8,025 10,700 0
14,300 17,300 17,300 12,975 17,300 0
42,900 45,900 45,900 34,425 45,900 0
1,387,359 1,357,506 1,387,506 262,598 1,714,375 326,869 195,000 215,000 215,000 123,561 215,000 0
2,034 3,000 3,000 1,991 3,500 500
8,725 12,800 12,800 9,134 15,000 2,200
559 800 800 593 800 0
2,340 2,500 2,500 2,579 2,500 0
208,658 234,100 234,100 137,858 236,800 2,700
0 1,000 1,000 0 1,000 0
1,915 15,000 15,000 3,032 5,000 (10,000)
0 0 0 0 7,500 7,500
154 500 500 0 500 0
0 5,000 5,000 0 0 (5,000)
21,600 11,000 21,000 9,159 21,000 0
15,532 15,000 15,000 26,199 7,500 (7,500)
39,201 47,500 57,500 38,390 42,500 (15,000)
15,876 14,000 14,000 12,421 17,000 3,000
2,186 2,500 2,500 2,691 3,500 1,000
1,510 1,700 1,700 1,315 1,700 0
19,572 18,200 18,200 16,426 22,200 4,000
23,150 23,150 23,150 17,362 23,150 0
8,000 8,000 8,000 6,000 8,000 0
14,000 14,000 14,000 10,500 14,000 0
10,000 10,000 10,000 7,500 10,000 0
55,150 55,150 55,150 41,362 55,150 0
58,295 0 2,816,705 110,855 0 (2,816,705)
58,295 0 2,816,705 110,855 0 (2,816,705)
380,875 354,950 3,181,655 344,892 356,650 (2,825,005)
CITY OF LA QUINTA LIBRARY & MUSEUM FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 21 249 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
202-3009-60105 Makerspace Operations 145,479 180,190 180,190 77,684 180,190 0 0% 202-3009-60122 Credit Card Fees 605 500 500 820 1,000 500 100% 60 - Contract Services Totals: 146,084 180,690 180,690 78,504 181,190 500 0% 62 - Maintenance & Operations
202-3009-60420 Operating Supplies 62 10,000 10,000 0 10,000 0 0% 202-3009-60424 Materials - New Exhibits 0 1,000 1,000 0 1,000 0 0% 62 - Maintenance & Operations Totals: 62 11,000 11,000 0 11,000 0 0% 65 - Repair & Maintenance
202-3009-60691 Maintenance/Services 2,519 5,000 5,000 0 5,000 0 0% 65 - Repair & Maintenance Totals: 2,519 5,000 5,000 0 5,000 0 0% 68 - Capital Expenses
202-3009-80100 Machinery & Equipment 1,331 0 0 0 0 0 0% 68 - Capital Expenses Totals: 1,331 0 0 0 0 0 0%
3009 - MakerSpace Operations Totals: 149,996 196,690 196,690 78,504 197,190 500 0% 202 - LIBRARY & MUSEUM FUND Totals: 1,918,230 1,909,146 4,765,851 685,994 2,268,215 (2,497,636) -52% 145,479 180,190 180,190 77,684 180,190 0
605 500 500 820 1,000 500
146,084 180,690 180,690 78,504 181,190 500
62 10,000 10,000 0 10,000 0
0 1,000 1,000 0 1,000 0
62 11,000 11,000 0 11,000 0
2,519 5,000 5,000 0 5,000 0
2,519 5,000 5,000 0 5,000 0
1,331 0 0 0 0 0
1,331 0 0 0 0 0
149,996 196,690 196,690 78,504 197,190 500
1,918,230 1,909,146 4,765,851 685,994 2,268,215 (2,497,636) CITY OF LA QUINTA LIBRARY & MUSEUM FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 22 250 CLICK HERE TO RETURN TO AGENDA Fund: 202 - LIBRARY & MUSEUM FUND
202-3004-50101 Permanent Full Time 70,100.00
15% - Community Resources Director (70% Community
Resources Admin, 15% Fire Fund)
20% - Community Resources Manager (40% Community
Resources Admin, 40% Wellness Center Operations)
20% - Community Resources Analyst (80% Community
Resources Admin)
202-3004-60112 Landscape Contract 11,200.00
For Library facility
202-3004-60114 County of Riverside - Library 900,000.00 Library services and programs are contracted with the County of Riverside through June 30, 2024
202-3004-72110 Building Improvements 150,000.00
Painting exterior of library
202-3006-60112 Landscape Contract 3,500.00
For Museum facility
CITY OF LA QUINTA LIBRARY & MUSEUM FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET 23 251 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
201 - GAS TAX FUND
7003 - Streets
50 - Salaries and Benefits
201-7003-50101 Permanent Full Time 219,131 287,640 287,640 218,545 300,600 12,960 5% 201-7003-50105 Salaries - Overtime 428 2,500 2,500 0 2,500 0 0% 201-7003-50106 Standby 5,681 7,500 7,500 7,486 10,000 2,500 33% 201-7003-50107 Standby Overtime 9,976 10,000 10,000 14,016 15,000 5,000 50% 201-7003-50150 Other Compensation 379 0 0 1,064 0 0 0%
201-7003-50200 PERS-City Portion 20,584 30,100 30,100 25,084 35,000 4,900 16% 201-7003-50215 Other Fringe Benefits 0 0 0 3,450 6,500 6,500 0% 201-7003-50221 Medical Insurance 79,266 123,800 123,800 98,132 119,600 (4,200) -3% 201-7003-50222 Vision Insurance 1,413 0 0 1,401 0 0 0%
201-7003-50223 Dental Insurance 6,055 0 0 6,369 0 0 0%
201-7003-50224 Life Insurance 273 0 0 279 0 0 0%
201-7003-50225 Long Term Disability 1,134 1,800 1,800 1,277 1,900 100 6% 201-7003-50230 Workers Comp Insurance 10,500 10,500 10,500 7,875 10,500 0 0% 201-7003-50240 Social Security-Medicare 4,251 4,100 4,100 4,764 4,200 100 2% 201-7003-50241 Social Security- FICA 1,689 0 0 1,944 0 0 0% 201-7003-50251 Temporary 27,017 150,000 150,000 85,339 50,000 (100,000) -67% 50 - Salaries and Benefits Totals: 387,777 627,940 627,940 477,023 555,800 (72,140) -11% 60 - Contract Services
201-7003-60103 Professional Services 3,200 3,300 3,300 4,152 3,300 0 0% 201-7003-60141 Street Striping 108 20,000 20,000 18 20,000 0 0% 60 - Contract Services Totals: 3,308 23,300 23,300 4,170 23,300 0 0% 62 - Maintenance & Operations
201-7003-60427 Safety Gear 4,486 6,000 6,000 4,288 10,000 4,000 67% 201-7003-60428 Barricades 2,483 5,000 5,000 0 5,000 0 0% 201-7003-60429 Traffic Control Signs 39,354 30,000 30,000 31,233 30,000 0 0% 201-7003-60430 Asphalt 1,280 10,000 10,000 3,023 15,000 5,000 50% 201-7003-60431 Materials/Supplies 10,037 40,000 40,000 11,149 40,000 0 0% 201-7003-60433 Paint/Legends 950 5,000 5,000 5,745 8,500 3,500 70% 201-7003-60672 Storm Drains 0 5,000 5,000 0 5,000 0 0%
201-7003-60690 Uniforms 5,168 4,000 4,000 2,069 6,000 2,000 50% 62 - Maintenance & Operations Totals: 63,758 105,000 105,000 57,508 119,500 14,500 14% 66 - Utilities
201-7003-61101 Electricity - Utilities 8,109 9,000 9,000 8,174 9,000 0 0% 66 - Utilities Totals: 8,109 9,000 9,000 8,174 9,000 0 0% 68 - Capital Expenses
201-7003-61701 Equipment Rental 1,203 5,000 5,000 6,514 5,000 0 0% 201-7003-72111 Road Improvements 17,569 0 0 0 0 0 0%
201-7003-80100 Machinery & Equipment 0 300,000 300,000 0 150,000 (150,000) -50% 68 - Capital Expenses Totals: 18,773 305,000 305,000 6,514 155,000 (150,000) -49% 219,131 287,640 287,640 218,545 300,600 12,960
428 2,500 2,500 0 2,500 0
5,681 7,500 7,500 7,486 10,000 2,500
9,976 10,000 10,000 14,016 15,000 5,000
379 0 0 1,064 0 0
20,584 30,100 30,100 25,084 35,000 4,900
0 0 0 3,450 6,500 6,500
79,266 123,800 123,800 98,132 119,600 (4,200)
1,413 0 0 1,401 0 0
6,055 0 0 6,369 0 0
273 0 0 279 0 0
1,134 1,800 1,800 1,277 1,900 100
10,500 10,500 10,500 7,875 10,500 0
4,251 4,100 4,100 4,764 4,200 100
1,689 0 0 1,944 0 0
27,017 150,000 150,000 85,339 50,000 (100,000)
387,777 627,940 627,940 477,023 555,800 (72,140)
3,200 3,300 3,300 4,152 3,300 0
108 20,000 20,000 18 20,000 0
3,308 23,300 23,300 4,170 23,300 0
4,486 6,000 6,000 4,288 10,000 4,000
2,483 5,000 5,000 0 5,000 0
39,354 30,000 30,000 31,233 30,000 0
1,280 10,000 10,000 3,023 15,000 5,000
10,037 40,000 40,000 11,149 40,000 0
950 5,000 5,000 5,745 8,500 3,500
0 5,000 5,000 0 5,000 0
5,168 4,000 4,000 2,069 6,000 2,000
63,758 105,000 105,000 57,508 119,500 14,500
8,109 9,000 9,000 8,174 9,000 0
8,109 9,000 9,000 8,174 9,000 0
1,203 5,000 5,000 6,514 5,000 0
17,569 0 0 0 0 0
0 300,000 300,000 0 150,000 (150,000)
18,773 305,000 305,000 6,514 155,000 (150,000)
CITY OF LA QUINTA GAS TAX FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 24 252 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
69 - Internal Service Charges
201-7003-98110 Information Tech Charges 95,400 115,000 115,000 86,250 115,000 0 0% 201-7003-98140 Facility & Fleet Maintenance 425,700 561,900 561,900 421,425 561,900 0 0% 69 - Internal Service Charges Totals: 521,100 676,900 676,900 507,675 676,900 0 0% 99 - Transfers Out
201-7003-99900 Transfers Out 482,614 940,211 1,956,659 87,606 917,400 (1,039,259) -53% 99 - Transfers Out Totals: 482,614 940,211 1,956,659 87,606 917,400 (1,039,259) -53% 7003 - Streets Totals: 1,485,438 2,687,351 3,703,799 1,148,669 2,456,900 (1,246,899) -34% 201 - GAS TAX FUND Totals: 1,485,438 2,687,351 3,703,799 1,148,669 2,456,900 (1,246,899) -34% 95,400 115,000 115,000 86,250 115,000 0
425,700 561,900 561,900 421,425 561,900 0
521,100 676,900 676,900 507,675 676,900 0
482,614 940,211 1,956,659 87,606 917,400 (1,039,259)
482,614 940,211 1,956,659 87,606 917,400 (1,039,259)
1,485,438 2,687,351 3,703,799 1,148,669 2,456,900 (1,246,899) 1,485,438 2,687,351 3,703,799 1,148,669 2,456,900 (1,246,899) CITY OF LA QUINTA GAS TAX FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 25 253 CLICK HERE TO RETURN TO AGENDA Fund: 201 - GAS TAX FUND
201-7003-50101 Permanent Full Time 300,600.00
100% - Maintenance Foreman
100% - Maintenance Worker II (2)
100% - Maintenance Worker I (2)
201-7003-60103 Professional Services 3,300.00
Annual State report and audit requirement
201-7003-60141 Street Striping 20,000.00
Citywide street striping updates as needed
201-7003-60429 Traffic Control Signs 30,000.00
Replace street signs as needed and temporary signage for special events
201-7003-60431 Materials/Supplies 40,000.00
Used to purchase supplies and materials for repairs and maintenance projects that are generally completed by City staff 201-7003-80100 Machinery & Equipment 150,000.00
Backhoe replacement
201-7003-99900 Transfers Out 917,400.00
Amount
CIP - Ave 50 Widening (Jefferson St to Madison St) 439,400 CIP - Washington Street (Ave 50 to Calle Tampico) 478,000 CITY OF LA QUINTA GAS TAX FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET 26 254 CLICK HERE TO RETURN TO AGENDA

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255 CLICK HERE TO RETURN TO AGENDA
2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
215 - LIGHTING & LANDSCAPING FUND
7004 - Lighting & Landscaping
50 - Salaries and Benefits
215-7004-50101 Permanent Full Time 185,506 185,436 185,436 154,335 219,265 33,829 18% 215-7004-50105 Salaries - Overtime 1,814 0 0 386 500 500 0% 215-7004-50106 Standby 6,131 7,500 7,500 8,191 10,000 2,500 33% 215-7004-50107 Standby Overtime 25,137 25,000 25,000 24,883 25,000 0 0% 215-7004-50150 Other Compensation 50 240 240 0 0 (240) -100% 215-7004-50200 PERS-City Portion 15,399 15,600 15,600 10,727 16,000 400 3% 215-7004-50215 Other Fringe Benefits 0 0 0 2,500 3,900 3,900 0% 215-7004-50221 Medical Insurance 52,124 74,300 74,300 40,188 83,500 9,200 12% 215-7004-50222 Vision Insurance 557 0 0 351 0 0 0%
215-7004-50223 Dental Insurance 2,849 0 0 1,693 0 0 0%
215-7004-50224 Life Insurance 163 0 0 161 0 0 0%
215-7004-50225 Long Term Disability 1,003 1,200 1,200 821 1,300 100 8% 215-7004-50230 Workers Comp Insurance 6,300 6,300 6,300 4,725 6,300 0 0% 215-7004-50240 Social Security-Medicare 3,181 2,700 2,700 2,748 3,100 400 15% 50 - Salaries and Benefits Totals: 300,214 318,276 318,276 251,708 368,865 50,589 16% 60 - Contract Services
215-7004-60102 Administration 15,308 15,000 15,000 11,111 15,500 500 3% 215-7004-60104 Consultants 68,006 72,800 72,800 66,703 80,000 7,200 10% 215-7004-60112 Landscape Contract 783,976 911,400 911,400 768,955 980,000 68,600 8% 215-7004-60143 SilverRock Way Landscape 65,786 65,000 65,000 54,517 65,000 0 0% 60 - Contract Services Totals: 933,076 1,064,200 1,064,200 901,286 1,140,500 76,300 7% 62 - Maintenance & Operations
215-7004-60320 Travel & Training 935 500 500 322 500 0 0% 215-7004-60420 Operating Supplies 2,843 15,000 15,000 5,980 15,000 0 0% 215-7004-60423 Supplies-Graffiti and Vandalism 10,940 10,000 10,000 3,971 10,000 0 0% 215-7004-60427 Safety Gear 1,168 2,000 2,000 1,790 2,000 0 0% 215-7004-60431 Materials/Supplies 226,958 500,000 657,000 180,758 500,000 (157,000) -24% 215-7004-60432 Tools/Equipment 4,572 2,500 2,500 2,733 3,000 500 20% 215-7004-60673 Palm Trees 5,380 8,000 8,000 3,880 8,000 0 0% 215-7004-60690 Uniforms 1,396 1,000 1,000 1,433 1,500 500 50% 215-7004-60691 Maintenance/Services 165,771 100,000 100,000 163,470 150,000 50,000 50% 62 - Maintenance & Operations Totals: 419,962 639,000 796,000 364,337 690,000 (106,000) -13% 66 - Utilities
215-7004-61116 Electric - Utilities 82,591 75,000 75,000 71,708 80,000 5,000 7% 215-7004-61117 Electric - Medians - Utilities 37,421 35,000 35,000 28,979 40,000 5,000 14% 215-7004-61211 Water - Medians - Utilities 243,580 200,000 200,000 228,174 215,000 15,000 8% 66 - Utilities Totals: 363,592 310,000 310,000 328,862 335,000 25,000 8% 69 - Internal Service Charges
215-7004-98110 Information Tech Charges 57,200 69,000 69,000 51,750 69,000 0 0% 215-7004-98140 Facility & Fleet Maintenance 34,100 64,900 64,900 48,675 64,900 0 0% 69 - Internal Service Charges Totals: 91,300 133,900 133,900 100,425 133,900 0 0% 185,506 185,436 185,436 154,335 219,265 33,829
1,814 0 0 386 500 500
6,131 7,500 7,500 8,191 10,000 2,500
25,137 25,000 25,000 24,883 25,000 0
50 240 240 0 0 (240)
15,399 15,600 15,600 10,727 16,000 400
0 0 0 2,500 3,900 3,900
52,124 74,300 74,300 40,188 83,500 9,200
557 0 0 351 0 0
2,849 0 0 1,693 0 0
163 0 0 161 0 0
1,003 1,200 1,200 821 1,300 100
6,300 6,300 6,300 4,725 6,300 0
3,181 2,700 2,700 2,748 3,100 400
300,214 318,276 318,276 251,708 368,865 50,589
15,308 15,000 15,000 11,111 15,500 500
68,006 72,800 72,800 66,703 80,000 7,200
783,976 911,400 911,400 768,955 980,000 68,600
65,786 65,000 65,000 54,517 65,000 0
933,076 1,064,200 1,064,200 901,286 1,140,500 76,300
935 500 500 322 500 0
2,843 15,000 15,000 5,980 15,000 0
10,940 10,000 10,000 3,971 10,000 0
1,168 2,000 2,000 1,790 2,000 0
226,958 500,000 657,000 180,758 500,000 (157,000)
4,572 2,500 2,500 2,733 3,000 500
5,380 8,000 8,000 3,880 8,000 0
1,396 1,000 1,000 1,433 1,500 500
165,771 100,000 100,000 163,470 150,000 50,000
419,962 639,000 796,000 364,337 690,000 (106,000)
82,591 75,000 75,000 71,708 80,000 5,000
37,421 35,000 35,000 28,979 40,000 5,000
243,580 200,000 200,000 228,174 215,000 15,000
363,592 310,000 310,000 328,862 335,000 25,000
57,200 69,000 69,000 51,750 69,000 0
34,100 64,900 64,900 48,675 64,900 0
91,300 133,900 133,900 100,425 133,900 0
CITY OF LA QUINTA LIGHTING & LANDSCAPING FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 27 256 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
7004 - Lighting & Landscaping Totals: 2,108,145 2,465,376 2,622,376 1,946,619 2,668,265 45,889 2% 215 - LIGHTING & LANDSCAPING FUND Totals: 2,108,145 2,465,376 2,622,376 1,946,619 2,668,265 45,889 2% 2,108,145 2,465,376 2,622,376 1,946,619 2,668,265 45,889 2,108,145 2,465,376 2,622,376 1,946,619 2,668,265 45,889 CITY OF LA QUINTA LIGHTING & LANDSCAPING FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 28 257 CLICK HERE TO RETURN TO AGENDA Fund: 215 - LIGHTING & LANDSCAPING FUND
215-7004-50101 Permanent Full Time 219,265.00
50% - Parks/L&L Foreman (50% Parks Maintenance)
50% - Management Analyst (50% Parks Maintenance)
50% - Maintenance Worker II (50% Parks Maintenance)
50% - Maintenance Worker I (3) (50% Parks Maintenance)
215-7004-60102 Administration 15,500.00
Annual required report for LLD
215-7004-60104 Consultants 80,000.00
Lighting contract
215-7004-60112 Landscape Contract 980,000.00
Citywide landscape contract
215-7004-60320 Travel & Training 500.00
Safety training
215-7004-60431 Materials/Supplies 500,000.00
Median landscape improvements and turf removal
$500,000 approved as part of the 5-year CIP Program
215-7004-60432 Tools/Equipment 3,000.00
Used for all tools and equipment (other than capital
expenditures) including small hand tools and/or power tools such as drills, blowers, saws, etc.

CITY OF LA QUINTA LIGHTING & LANDSCAPING FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET 29 258 CLICK HERE TO RETURN TO AGENDA

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259 CLICK HERE TO RETURN TO AGENDA
Housing Fund Revenues 2022/23 Original 2022/23 Current Variance Original vs. Current 2023/24 Proposed Variance Current vs. Proposed % Change 241 - Housing Authority 1,451,500 1,451,500 - 1,401,500 (50,000) -3% 243 - RDA Low-Mod Housing 20,000 20,000 - 30,000 10,000 50% 249 - SA 2011 Low/Mod Bond 25,000 1,412,009 1,387,009 36,000 (1,376,009) -97% Total Revenues 1,496,500 2,883,509 1,387,009 1,467,500 (1,416,009) -49% RDA Loan Repayment 673,936 673,936 - 687,415 13,479
Total Operating Revenues 2,170,436 3,557,445 1,387,009 2,154,915 (1,402,530) Housing Fund Expenditures 2022/23 Original 2022/23 Current Variance Original vs. Current 2023/24 Proposed Variance Current vs. Proposed % Change 241 - Housing Authority 1,712,670 1,712,670 - 1,559,467 (153,203) -9% 243 - RDA Low-Mod Housing 250,000 305,000 (55,000) 250,000 (55,000) -18% 249 - SA 2011 Low/Mod Bond 20,000 3,644,192 3,624,192 250,000 (3,394,192) -93% Total Expenditures 1,982,670 5,661,862 3,569,192 2,059,467 (3,602,395) -64% Budget Surplus/(Deficit) 187,766 (2,104,417) (2,182,183) 95,448 HOUSING AUTHORITY 2023/24 BUDGET SUMMARY
CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET 30 260 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
241 - HOUSING AUTHORITY
9101 - Housing Authority - Admin
340 - Charges for Services
241-9101-42301 Miscellaneous Revenue 226 0 0 0 0 0 0%
340 - Charges for Services Totals: 226 0 0 0 0 0 0%
360 - Use of Money & Property
241-9101-41900 Allocated Interest 99,822 100,000 100,000 (7,689) 150,000 50,000 50% 241-9101-41910 GASB 31 Interest (385,817) 0 0 268,385 0 0 0% 241-9101-41915 Non-Allocated Interest 430 500 500 0 500 0 0% 241-9101-42706 Loan Repayments 96,215 0 0 102,185 0 0 0% 241-9101-43504 ts 100,000 100,000 50,253 100,000 0 0%
241-9101-45000 Sale of Other Assets 367,078 200,000 200,000 0 0 (200,000) -100% 360 - Use of Money & Property Totals: 307,908 400,500 400,500 413,134 250,500 (150,000) -37% 9101 - Housing Authority - Admin Totals: 308,134 400,500 400,500 413,134 250,500 (150,000) -37% 9102 - Housing Authority - Wash St Apts
340 - Charges for Services
241-9102-42305 Miscellaneous Reimbursements (1,820) 0 0 0 0 0 0% 340 - Charges for Services Totals: (1,820) 0 0 0 0 0 0% 9102 - Housing Authority - Wash St Apts Totals: (1,820) 0 0 0 0 0 0% 9103 - Housing Authority - LQRP
360 - Use of Money & Property
241-9103-43502 Rent Revenue/LQRP 306,372 300,000 300,000 300,706 350,000 50,000 17% 360 - Use of Money & Property Totals: 306,372 300,000 300,000 300,706 350,000 50,000 17% 9103 - Housing Authority - LQRP Totals: 306,372 300,000 300,000 300,706 350,000 50,000 17% 9104 - Dune Palms Mobile Estates
360 - Use of Money & Property
241-9104-42112 Rent Revenue/Tenant/Dune Palms 791,261 750,000 750,000 682,079 800,000 50,000 7% 241-9104-42302 Miscellaneous Revenue/Dune Palms 0 1,000 1,000 0 1,000 0 0% 360 - Use of Money & Property Totals: 791,261 751,000 751,000 682,079 801,000 50,000 7% 9104 - Dune Palms Mobile Estates Totals: 791,261 751,000 751,000 682,079 801,000 50,000 7% 241 - HOUSING AUTHORITY Totals: 1,403,947 1,451,500 1,451,500 1,395,919 1,401,500 (50,000) -3% 243 - RDA LOW-MOD HOUSING FUND
0000 - Undesignated
360 - Use of Money & Property
243-0000-41900 Allocated Interest 24,081 20,000 20,000 (2,155) 30,000 10,000 50% 243-0000-41910 GASB 31 Interest (102,401) 0 0 75,210 0 0 0% 360 - Use of Money & Property Totals: (78,320) 20,000 20,000 73,055 30,000 10,000 50% 226 0 0 0 0 0
226 0 0 0 0 0
99,822 100,000 100,000 (7,689) 150,000 50,000
(385,817) 0 0 268,385 0 0
430 500 500 0 500 0
96,215 0 0 102,185 0 0
2nd Trust Deed Repayment 130,179 100,000 100,000 50,253 100,000 0 367,078 200,000 200,000 0 0 (200,000)
307,908 400,500 400,500 413,134 250,500 (150,000)
308,134 400,500 400,500 413,134 250,500 (150,000)
(1,820) 0 0 0 0 0
(1,820) 0 0 0 0 0
(1,820) 0 0 0 0 0
306,372 300,000 300,000 300,706 350,000 50,000
306,372 300,000 300,000 300,706 350,000 50,000
306,372 300,000 300,000 300,706 350,000 50,000
791,261 750,000 750,000 682,079 800,000 50,000
0 1,000 1,000 0 1,000 0
791,261 751,000 751,000 682,079 801,000 50,000
791,261 751,000 751,000 682,079 801,000 50,000
1,403,947 1,451,500 1,451,500 1,395,919 1,401,500 (50,000) 24,081 20,000 20,000 (2,155) 30,000 10,000
(102,401) 0 0 75,210 0 0
(78,320) 20,000 20,000 73,055 30,000 10,000
CITY OF LA QUINTA HOUSING AUTHORITY REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 31 261 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed
23/24 vs.

Current 22/23
% Change in
Budget
370 - Miscellaneous
243-0000-48500 Extraordinary Gain 121,903 0 0 0 0 0 0%
370 - Miscellaneous Totals: 121,903 0 0 0 0 0 0%
0000 - Undesignated Totals: 43,583 20,000 20,000 73,055 30,000 10,000 50% 24243 - RDA LOW-MOD HOUSING FUND Totals: 43,583 20,000 20,000 73,055 30,000 10,000 50% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)
0000 - Undesignated
340 - Charges for Services
249-0000-42301 Miscellaneous Revenue 0 0 0 1,106 0 0 0% 340 - Charges for Services Totals: 0 0 0 1,106 0 0 0%
360 - Use of Money & Property
249-0000-41900 Allocated Interest 5,494 5,000 5,000 (544) 6,000 1,000 20% 249-0000-41910 GASB 31 Interest (26,759) 0 0 25,881 0 0 0% 249-0000-41915 Non-Allocated Interest 29,442 20,000 20,000 31,172 30,000 10,000 50% 360 - Use of Money & Property Totals: 8,177 25,000 25,000 56,509 36,000 11,000 44% 390 - Other Financing Sources
249-0000-49500 Transfers In 0 0 1,387,009 0 0 (1,387,009) -100% 390 - Other Financing Sources Totals: 0 0 1,387,009 0 0 (1,387,009) -100% 0000 - Undesignated Totals: 8,177 25,000 1,412,009 57,615 36,000 (1,376,009) -97% W/MOD BOND FUND (Refinanced in 2016) Totals: 8,177 25,000 1,412,009 57,615 36,000 (1,376,009) -97% 121,903 0 0 0 0 0
121,903 0 0 0 0 0
43,583 20,000 20,000 73,055 30,000 10,000
43,583 20,000 20,000 73,055 30,000 10,000
0 0 0 1,106 0 0
0 0 0 1,106 0 0
5,494 5,000 5,000 (544) 6,000 1,000
(26,759) 0 0 25,881 0 0
29,442 20,000 20,000 31,172 30,000 10,000
8,177 25,000 25,000 56,509 36,000 11,000
0 0 1,387,009 0 0 (1,387,009)
0 0 1,387,009 0 0 (1,387,009)
8,177 25,000 1,412,009 57,615 36,000 (1,376,009)
8,177 25,000 1,412,009 57,615 36,000 (1,376,009)
CITY OF LA QUINTA HOUSING AUTHORITY REVENUE DETAIL FY 2023/24 PROPOSED BUDGET The Housing Authority budget invests in programs and projects that preserve and increase the supply of affordable housing in the City. 241 Housing Authority Fund: Second Trust Deed Payments and Home Sale Proceeds vary from year-to-year. Additional repayment of silent second trust deeds are recognized upon receipt.
241-9101-45000, Sale of Other Assets revenues in FY 2021/2022 reflects the purchase and sale agreement between the City of La Quinta and the La Quinta Housing Authority for vacant parcels to be used for future low/moderate affordable housing. 243 RDA Low-Mod Housing Fund: The 2023/24 former Redevelopment Agency loan repayment of $687,415 will be recognized in reserves within this Fund.
249 Successor Agency (SA) 2011 Low/Mod Bond Fund was used for the acquisition of the vacant property located west of the Home Depot Center on Highway 111, on the northeast corner of Highway 111 and Dune Palms Road proposed to be developed as an affordable housing development with a connecting thoroughfare to CV Link. Remaining bond funds continue to earn interest and are available for future housing projects. 32 262 CLICK HERE TO RETURN TO AGENDA
2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
241 - HOUSING AUTHORITY
9101 - Housing Authority - Admin
50 - Salaries and Benefits
241-9101-50101 Permanent Full Time 252,219 278,970 278,970 248,586 305,327 26,357 9% 241-9101-50105 Salaries - Overtime 172 0 0 0 0 0 0%
241-9101-50110 Commissions & Boards 550 1,800 1,800 400 1,800 0 0% 241-9101-50150 Other Compensation 103 200 200 84 200 0 0% 241-9101-50200 PERS-City Portion 20,432 24,200 24,200 19,507 28,000 3,800 16% 241-9101-50215 Other Fringe Benefits 2,000 0 0 4,415 3,640 3,640 0% 241-9101-50221 Medical Insurance 44,830 69,300 69,300 42,846 67,000 (2,300) -3% 241-9101-50222 Vision Insurance 415 0 0 348 0 0 0%
241-9101-50223 Dental Insurance 2,337 0 0 2,277 0 0 0%
241-9101-50224 Life Insurance 151 0 0 159 0 0 0%
241-9101-50225 Long Term Disability 1,320 1,700 1,700 1,433 1,800 100 6% 241-9101-50230 Workers Comp Insurance 5,900 5,900 5,900 4,425 5,900 0 0% 241-9101-50240 Social Security-Medicare 3,697 4,000 4,000 3,639 4,200 200 5% 241-9101-50241 Social Security-FICA 66 0 0 50 0 0 0%
50 - Salaries and Benefits Totals: 334,191 386,070 386,070 328,168 417,867 31,797 8% 60 - Contract Services
241-9101-60103 Professional Services 74,532 60,000 60,000 57,777 75,000 15,000 25% 241-9101-60106 Auditors 5,000 5,000 5,000 3,780 5,000 0 0% 241-9101-60153 Attorney 15,792 20,000 20,000 10,663 20,000 0 0% 60 - Contract Services Totals: 95,324 85,000 85,000 72,220 100,000 15,000 18% 62 - Maintenance & Operations
241-9101-60320 Travel & Training 0 1,000 1,000 293 1,000 0 0% 241-9101-60420 Operating Supplies 94 2,000 2,000 61 2,000 0 0% 62 - Maintenance & Operations Totals: 94 3,000 3,000 354 3,000 0 0% 69 - Internal Service Charges
241-9101-91843 Property & Crime Insurance 8,100 8,100 8,100 6,075 8,100 0 0% 241-9101-91844 Earthquake Insurance 16,100 16,100 16,100 12,075 16,100 0 0% 241-9101-98110 Information Tech Charges 53,400 64,400 64,400 48,300 64,400 0 0% 69 - Internal Service Charges Totals: 77,600 88,600 88,600 66,450 88,600 0 0% 9101 - Housing Authority - Admin Totals: 507,209 562,670 562,670 467,192 609,467 46,797 8% 9103 - Housing Authority - LQRP
62 - Maintenance & Operations
241-9103-60157 Rental Expenses 251,793 250,000 250,000 641,364 300,000 50,000 20% 62 - Maintenance & Operations Totals: 251,793 250,000 250,000 641,364 300,000 50,000 20% 9103 - Housing Authority - LQRP Totals: 251,793 250,000 250,000 641,364 300,000 50,000 20% 9104 - Dune Palms Mobile Estates
60 - Contract Services
241-9104-60103 Professional Services 101,257 100,000 100,000 98,515 100,000 0 0% 252,219 278,970 278,970 248,586 305,327 26,357
172 0 0 0 0 0
550 1,800 1,800 400 1,800 0
103 200 200 84 200 0
20,432 24,200 24,200 19,507 28,000 3,800
2,000 0 0 4,415 3,640 3,640
44,830 69,300 69,300 42,846 67,000 (2,300)
415 0 0 348 0 0
2,337 0 0 2,277 0 0
151 0 0 159 0 0
1,320 1,700 1,700 1,433 1,800 100
5,900 5,900 5,900 4,425 5,900 0
3,697 4,000 4,000 3,639 4,200 200
66 0 0 50 0 0
334,191 386,070 386,070 328,168 417,867 31,797
74,532 60,000 60,000 57,777 75,000 15,000
5,000 5,000 5,000 3,780 5,000 0
15,792 20,000 20,000 10,663 20,000 0
95,324 85,000 85,000 72,220 100,000 15,000
0 1,000 1,000 293 1,000 0
94 2,000 2,000 61 2,000 0
94 3,000 3,000 354 3,000 0
8,100 8,100 8,100 6,075 8,100 0
16,100 16,100 16,100 12,075 16,100 0
53,400 64,400 64,400 48,300 64,400 0
77,600 88,600 88,600 66,450 88,600 0
507,209 562,670 562,670 467,192 609,467 46,797
251,793 250,000 250,000 641,364 300,000 50,000
251,793 250,000 250,000 641,364 300,000 50,000
251,793 250,000 250,000 641,364 300,000 50,000
101,257 100,000 100,000 98,515 100,000 0
CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 33 263 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
241-9104-60157 Rental Expense 360,523 300,000 300,000 354,699 350,000 50,000 17% 60 - Contract Services Totals: 461,780 400,000 400,000 453,214 450,000 50,000 13% 68 - Capital Expenses
241-9104-72110 Building/Site Improvements 0 500,000 500,000 66,728 200,000 (300,000) -60% 68 - Capital Expenses Totals: 0 500,000 500,000 66,728 200,000 (300,000) -60% 9104 - Dune Palms Mobile Estates Totals: 461,780 900,000 900,000 519,943 650,000 (250,000) -28% 241 - HOUSING AUTHORITY Totals: 1,220,781 1,712,670 1,712,670 1,628,499 1,559,467 (153,203) -9% 360,523 300,000 300,000 354,699 350,000 50,000
461,780 400,000 400,000 453,214 450,000 50,000
0 500,000 500,000 66,728 200,000 (300,000)
0 500,000 500,000 66,728 200,000 (300,000)
461,780 900,000 900,000 519,943 650,000 (250,000)
1,220,781 1,712,670 1,712,670 1,628,499 1,559,467 (153,203) 241 Housing Authority Fund: These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing.

CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 34 264 CLICK HERE TO RETURN TO AGENDA Fund: 241 - HOUSING AUTHORITY
241-9101-50101 Permanent Full Time 305,327.00
20% - City Manager (80% City Manager)
10% - Finance Director (90% Finance)
10% - City Clerk (90% City Clerk)
40% - Director- Business Unit & Housing Development (60% City Manager) 60% - Management Analyst (40% Information Technology Fund) 60% - Management Specialist (40% City Manager)
80% - Management Assistant (20% City Manager)
Housing Authority Member Stipends (5)
Housing Commissioner Stipends
241-9101-60103 Professional Services 75,000.00
Housing compliance services
241-9101-60320 Travel & Training 1,000.00
For housing related training and staff development
241-9103-60157 Rental Expenses 300,000.00
Expenses associated with 28 homes owned by the Authority which are located in the La Quinta Cove
241-9104-60103 Professional Services 100,000.00
For residential property management services at Dune Palms Mobile Estates
241-9104-60157 Rental Expense 350,000.00
Expenses associated with 102 units owned by the Authority which are located in North La Quinta
CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE NOTES FY 2023/24 PROPOSED BUDGET 35 265 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
243 - RDA LOW-MOD HOUSING FUND
0000 - Undesignated
64 - Other Expenses
243-0000-60532 Homelessness Assistance 50,700 250,000 305,000 255,000 250,000 (55,000) -18% 64 - Other Expenses Totals: 50,700 250,000 305,000 255,000 250,000 (55,000) -18% 0000 - Undesignated Totals: 50,700 250,000 305,000 255,000 250,000 (55,000) -18% 243 - RDA LOW-MOD HOUSING FUND Totals: 50,700 250,000 305,000 255,000 250,000 (55,000) -18% 50,700 250,000 305,000 255,000 250,000 (55,000)
50,700 250,000 305,000 255,000 250,000 (55,000)
50,700 250,000 305,000 255,000 250,000 (55,000)
50,700 250,000 305,000 255,000 250,000 (55,000)
243 RDA Low-Mod Housing Fund: The 2023/24 former Redevelopment Agency loan repayment of $687,415 will be recognized in reserves within this Fund.

These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing.

CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 36 266 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)
0000 - Undesignated
68 - Capital Expenses
249-0000-74010 Land Acquisition 8,631,040 0 3,624,192 50,000 0 (3,624,192) -100% 249-0000-80050 Affordable Housing Project Development 25,035 20,000 20,000 12,290 250,000 230,000 1,150% 68 - Capital Expenses Totals: 8,656,075 20,000 3,644,192 62,290 250,000 (3,394,192) -93% 0000 - Undesignated Totals: 8,656,075 20,000 3,644,192 62,290 250,000 (3,394,192) -93% W/MOD BOND FUND (Refinanced in 2016) Totals: 8,656,075 20,000 3,644,192 62,290 250,000 (3,394,192) -93% 8,631,040 0 3,624,192 50,000 0 (3,624,192)
25,035 20,000 20,000 12,290 250,000 230,000
8,656,075 20,000 3,644,192 62,290 250,000 (3,394,192)
8,656,075 20,000 3,644,192 62,290 250,000 (3,394,192)
8,656,075 20,000 3,644,192 62,290 250,000 (3,394,192)
249 Successor Agency Bond Fund: These funds are restricted per individual bond covenants and were used for the acquisition of the vacant property located west of the Home Depot Center on Highway 111, on the northeast corner of Highway 111 and Dune Palms Road. This property is proposed to be developed as an affordable housing development with a connecting thoroughfare to CV Link. Remaining funds are available for future housing projects. For FY 2023/24, budget will be used for investment in design and development of projects.

CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 37 267 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
310 - LQ FINANCE AUTHORITY DEBT SERVICE
0000 - Undesignated
60 - Contract Services
310-0000-60181 Contract Services Fees 1,100 1,100 1,100 0 1,100 0 0% 60 - Contract Services Totals: 1,100 1,100 1,100 0 1,100 0 0% 0000 - Undesignated Totals: 1,100 1,100 1,100 0 1,100 0 0% 0 - LQ FINANCE AUTHORITY DEBT SERVICE Totals: 1,100 1,100 1,100 0 1,100 0 0% 1,100 1,100 1,100 0 1,100 0
1,100 1,100 1,100 0 1,100 0
1,100 1,100 1,100 0 1,100 0
1,100 1,100 1,100 0 1,100 0
CITY OF LA QUINTA FINANCE AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET Contract Services fee: Annual State Controller's report and audit requirement 38 268 CLICK HERE TO RETURN TO AGENDA

THIS PAGE INTENTIONALLY LEFT BLANK
269 CLICK HERE TO RETURN TO AGENDA
The SilverRock Golf Resort Fund will be presented to City Council on June 20, 2023.

CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET 39 270 CLICK HERE TO RETURN TO AGENDA

THIS PAGE INTENTIONALLY LEFT BLANK
271 CLICK HERE TO RETURN TO AGENDA
2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
203 - PUBLIC SAFETY FUND (MEASURE G)
0000 - Undesignated
99 - Transfers Out
203-0000-99900 Transfers Out 195,415 0 0 14,085 0 0 0%
99 - Transfers Out Totals: 195,415 0 0 14,085 0 0 0%
0000 - Undesignated Totals: 195,415 0 0 14,085 0 0 0%
203 - PUBLIC SAFETY FUND (MEASURE G) Totals: 195,415 0 0 14,085 0 0 0% 195,415 0 0 14,085 0 0
195,415 0 0 14,085 0 0
195,415 0 0 14,085 0 0
195,415 0 0 14,085 0 0
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 40 272 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
210 - FEDERAL ASSISTANCE FUND
0000 - Undesignated
60 - Contract Services
210-0000-60135 CDBG Public Service Grants 1,530 20,000 20,000 3,315 20,000 0 0% 60 - Contract Services Totals: 1,530 20,000 20,000 3,315 20,000 0 0% 99 - Transfers Out
210-0000-99900 Transfers Out 0 132,600 319,977 169,546 136,300 (183,677) -57% 99 - Transfers Out Totals: 0 132,600 319,977 169,546 136,300 (183,677) -57% 0000 - Undesignated Totals: 1,530 152,600 339,977 172,861 156,300 (183,677) -54% 210 - FEDERAL ASSISTANCE FUND Totals: 1,530 152,600 339,977 172,861 156,300 (183,677) -54% 1,530 20,000 20,000 3,315 20,000 0
1,530 20,000 20,000 3,315 20,000 0
0 132,600 319,977 169,546 136,300 (183,677)
0 132,600 319,977 169,546 136,300 (183,677)
1,530 152,600 339,977 172,861 156,300 (183,677)
1,530 152,600 339,977 172,861 156,300 (183,677)
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 41 273 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
212 - SLESA (COPS) FUND
0000 - Undesignated
60 - Contract Services
212-0000-60178 COPS Robbery Prevention 6,217 10,000 10,000 10,379 10,000 0 0% 212-0000-60179 COPS Burglary/Theft Prevention 34,620 90,000 90,000 56,930 90,000 0 0% 60 - Contract Services Totals: 40,837 100,000 100,000 67,309 100,000 0 0% 0000 - Undesignated Totals: 40,837 100,000 100,000 67,309 100,000 0 0% 212 - SLESA (COPS) FUND Totals: 40,837 100,000 100,000 67,309 100,000 0 0% 6,217 10,000 10,000 10,379 10,000 0
34,620 90,000 90,000 56,930 90,000 0
40,837 100,000 100,000 67,309 100,000 0
40,837 100,000 100,000 67,309 100,000 0
40,837 100,000 100,000 67,309 100,000 0
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 42 274 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
220 - QUIMBY FUND
0000 - Undesignated
99 - Transfers Out
220-0000-99900 Transfers Out 713,669 0 466,967 0 0 (466,967) -100% 99 - Transfers Out Totals: 713,669 0 466,967 0 0 (466,967) -100% 0000 - Undesignated Totals: 713,669 0 466,967 0 0 (466,967) -100% 220 - QUIMBY FUND Totals: 713,669 0 466,967 0 0 (466,967) -100% 713,669 0 466,967 0 0 (466,967)
713,669 0 466,967 0 0 (466,967)
713,669 0 466,967 0 0 (466,967)
713,669 0 466,967 0 0 (466,967)
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 43 275 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
221 - AB 939 - CALRECYCLE FUND
0000 - Undesignated
60 - Contract Services
221-0000-60127 AB 939 Recycling Solutions 109,742 150,000 150,000 113,299 150,000 0 0% 60 - Contract Services Totals: 109,742 150,000 150,000 113,299 150,000 0 0% 68 - Capital Expenses
221-0000-71031 Vehicles, Purchased 0 0 0 37,580 0 0 0%
68 - Capital Expenses Totals: 0 0 0 37,580 0 0 0%
0000 - Undesignated Totals: 109,742 150,000 150,000 150,879 150,000 0 0% 221 - AB 939 - CALRECYCLE FUND Totals: 109,742 150,000 150,000 150,879 150,000 0 0% 109,742 150,000 150,000 113,299 150,000 0
109,742 150,000 150,000 113,299 150,000 0
0 0 0 37,580 0 0
0 0 0 37,580 0 0
109,742 150,000 150,000 150,879 150,000 0
109,742 150,000 150,000 150,879 150,000 0
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 44 276 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
223 - MEASURE A FUND
0000 - Undesignated
64 - Other Expenses
223-0000-60510 Signal Knockdowns, Contingency 45,918 0 0 33,703 0 0 0% 64 - Other Expenses Totals: 45,918 0 0 33,703 0 0 0%
99 - Transfers Out
223-0000-99900 Transfers Out 395,454 3,882,000 5,843,145 2,019,207 1,865,000 (3,978,145) -68% 99 - Transfers Out Totals: 395,454 3,882,000 5,843,145 2,019,207 1,865,000 (3,978,145) -68% 0000 - Undesignated Totals: 441,372 3,882,000 5,843,145 2,052,910 1,865,000 (3,978,145) -68% 223 - MEASURE A FUND Totals: 441,372 3,882,000 5,843,145 2,052,910 1,865,000 (3,978,145) -68% 45,918 0 0 33,703 0 0
45,918 0 0 33,703 0 0
395,454 3,882,000 5,843,145 2,019,207 1,865,000 (3,978,145) 395,454 3,882,000 5,843,145 2,019,207 1,865,000 (3,978,145) 441,372 3,882,000 5,843,145 2,052,910 1,865,000 (3,978,145) 441,372 3,882,000 5,843,145 2,052,910 1,865,000 (3,978,145) CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 45 277 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)
0000 - Undesignated
62 - Maintenance & Operations
226-0000-60432 Tools/Equipment 9,750 12,000 12,000 25,055 12,000 0 0% 62 - Maintenance & Operations Totals: 9,750 12,000 12,000 25,055 12,000 0 0% 0000 - Undesignated Totals: 9,750 12,000 12,000 25,055 12,000 0 0% NAGEMENT PERFORMANCE GRANT (EMPG) Totals: 9,750 12,000 12,000 25,055 12,000 0 0% 9,750 12,000 12,000 25,055 12,000 0
9,750 12,000 12,000 25,055 12,000 0
9,750 12,000 12,000 25,055 12,000 0
9,750 12,000 12,000 25,055 12,000 0
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 46 278 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)
0000 - Undesignated
60 - Contract Services
227-0000-60320 Travel & Training 0 5,000 5,000 4,312 5,000 0 0% 60 - Contract Services Totals: 0 5,000 5,000 4,312 5,000 0 0% 62 - Maintenance & Operations
227-0000-60432 Tools/Equipment 4,896 0 0 0 0 0 0%
62 - Maintenance & Operations Totals: 4,896 0 0 0 0 0 0% 0000 - Undesignated Totals: 4,896 5,000 5,000 4,312 5,000 0 0% HOMELAND SECURITY PROGRAMS (SHSP) Totals: 4,896 5,000 5,000 4,312 5,000 0 0% 0 5,000 5,000 4,312 5,000 0
0 5,000 5,000 4,312 5,000 0
4,896 0 0 0 0 0
4,896 0 0 0 0 0
4,896 5,000 5,000 4,312 5,000 0
4,896 5,000 5,000 4,312 5,000 0
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 47 279 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
230 - CASp FUND, AB 1379
0000 - Undesignated
60 - Contract Services
230-0000-60320 Travel & Training 0 2,500 2,500 0 2,500 0 0% 60 - Contract Services Totals: 0 2,500 2,500 0 2,500 0 0% 64 - Other Expenses
230-0000-60480 Contributions to State Agency 1,870 2,000 2,000 0 2,000 0 0% 64 - Other Expenses Totals: 1,870 2,000 2,000 0 2,000 0 0% 68 - Capital Expenses
230-0000-90020 Service & Supply 0 1,000 1,000 0 1,000 0 0% 68 - Capital Expenses Totals: 0 1,000 1,000 0 1,000 0 0% 0000 - Undesignated Totals: 1,870 5,500 5,500 0 5,500 0 0% 230 - CASp FUND, AB 1379 Totals: 1,870 5,500 5,500 0 5,500 0 0% 0 2,500 2,500 0 2,500 0
0 2,500 2,500 0 2,500 0
1,870 2,000 2,000 0 2,000 0
1,870 2,000 2,000 0 2,000 0
0 1,000 1,000 0 1,000 0
0 1,000 1,000 0 1,000 0
1,870 5,500 5,500 0 5,500 0
1,870 5,500 5,500 0 5,500 0
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 48 280 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
235 - SO COAST AIR QUALITY FUND
0000 - Undesignated
60 - Contract Services
235-0000-60186 CVAG 39,593 39,000 39,000 0 39,000 0 0%
60 - Contract Services Totals: 39,593 39,000 39,000 0 39,000 0 0% 66 - Utilities
235-0000-61101 Electricity - Utilities 7,705 7,500 7,500 11,728 15,000 7,500 100% 66 - Utilities Totals: 7,705 7,500 7,500 11,728 15,000 7,500 100% 0000 - Undesignated Totals: 47,298 46,500 46,500 11,728 54,000 7,500 16% 235 - SO COAST AIR QUALITY FUND Totals: 47,298 46,500 46,500 11,728 54,000 7,500 16% 39,593 39,000 39,000 0 39,000 0
39,593 39,000 39,000 0 39,000 0
7,705 7,500 7,500 11,728 15,000 7,500
7,705 7,500 7,500 11,728 15,000 7,500
47,298 46,500 46,500 11,728 54,000 7,500
47,298 46,500 46,500 11,728 54,000 7,500
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 49 281 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
247 - ECONOMIC DEVELOPMENT FUND
0000 - Undesignated
60 - Contract Services
247-0000-60320 Travel & Training 6,580 6,500 6,500 999 6,500 0 0% 247-0000-60351 Membership Dues 0 5,000 5,000 2,000 5,000 0 0% 60 - Contract Services Totals: 6,580 11,500 11,500 2,999 11,500 0 0% 64 - Other Expenses
247-0000-60461 Marketing & Tourism Promotions 10,263 10,000 10,000 0 20,000 10,000 100% 64 - Other Expenses Totals: 10,263 10,000 10,000 0 20,000 10,000 100% 99 - Transfers Out
247-0000-99900 Transfers Out 50,000 0 0 0 0 0 0%
99 - Transfers Out Totals: 50,000 0 0 0 0 0 0%
0000 - Undesignated Totals: 66,843 21,500 21,500 2,999 31,500 10,000 47% 247 - ECONOMIC DEVELOPMENT FUND Totals: 66,843 21,500 21,500 2,999 31,500 10,000 47% 6,580 6,500 6,500 999 6,500 0
0 5,000 5,000 2,000 5,000 0
6,580 11,500 11,500 2,999 11,500 0
10,263 10,000 10,000 0 20,000 10,000
10,263 10,000 10,000 0 20,000 10,000
50,000 0 0 0 0 0
50,000 0 0 0 0 0
66,843 21,500 21,500 2,999 31,500 10,000
66,843 21,500 21,500 2,999 31,500 10,000
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 50 282 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
250 - TRANSPORTATION DIF FUND
0000 - Undesignated
68 - Capital Expenses
250-0000-80105 Developer Reimbursements 400,000 400,000 400,000 400,000 400,000 0 0% 68 - Capital Expenses Totals: 400,000 400,000 400,000 400,000 400,000 0 0% 99 - Transfers Out
250-0000-99900 Transfers Out 0 100,000 1,516,757 3,605 150,000 (1,366,757) -90% 99 - Transfers Out Totals: 0 100,000 1,516,757 3,605 150,000 (1,366,757) -90% 0000 - Undesignated Totals: 400,000 500,000 1,916,757 403,605 550,000 (1,366,757) -71% 250 - TRANSPORTATION DIF FUND Totals: 400,000 500,000 1,916,757 403,605 550,000 (1,366,757) -71% 400,000 400,000 400,000 400,000 400,000 0
400,000 400,000 400,000 400,000 400,000 0
0 100,000 1,516,757 3,605 150,000 (1,366,757)
0 100,000 1,516,757 3,605 150,000 (1,366,757)
400,000 500,000 1,916,757 403,605 550,000 (1,366,757)
400,000 500,000 1,916,757 403,605 550,000 (1,366,757)
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 51 283 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
251 - PARKS & REC DIF FUND
0000 - Undesignated
99 - Transfers Out
251-0000-99900 Transfers Out 0 500,000 500,000 13,602 650,000 150,000 30% 99 - Transfers Out Totals: 0 500,000 500,000 13,602 650,000 150,000 30% 0000 - Undesignated Totals: 0 500,000 500,000 13,602 650,000 150,000 30% 251 - PARKS & REC DIF FUND Totals: 0 500,000 500,000 13,602 650,000 150,000 30% 0 500,000 500,000 13,602 650,000 150,000
0 500,000 500,000 13,602 650,000 150,000
0 500,000 500,000 13,602 650,000 150,000
0 500,000 500,000 13,602 650,000 150,000
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 52 284 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
252 - CIVIC CENTER DIF FUND
0000 - Undesignated
99 - Transfers Out
252-0000-99900 Transfers Out 0 250,000 250,000 0 0 (250,000) -100% 99 - Transfers Out Totals: 0 250,000 250,000 0 0 (250,000) -100% 0000 - Undesignated Totals: 0 250,000 250,000 0 0 (250,000) -100% 252 - CIVIC CENTER DIF FUND Totals: 0 250,000 250,000 0 0 (250,000) -100% 0 250,000 250,000 0 0 (250,000)
0 250,000 250,000 0 0 (250,000)
0 250,000 250,000 0 0 (250,000)
0 250,000 250,000 0 0 (250,000)
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 53 285 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
253 - LIBRARY DEVELOPMENT DIF
0000 - Undesignated
68 - Capital Expenses
253-0000-83500 Advance Interest Expense 11,112 15,000 15,000 0 15,000 0 0% 68 - Capital Expenses Totals: 11,112 15,000 15,000 0 15,000 0 0% 0000 - Undesignated Totals: 11,112 15,000 15,000 0 15,000 0 0% 253 - LIBRARY DEVELOPMENT DIF Totals: 11,112 15,000 15,000 0 15,000 0 0% 11,112 15,000 15,000 0 15,000 0
11,112 15,000 15,000 0 15,000 0
11,112 15,000 15,000 0 15,000 0
11,112 15,000 15,000 0 15,000 0
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 54 286 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
254 - COMMUNITY & CULTURAL CENTERS DIF
0000 - Undesignated
99 - Transfers Out
254-0000-99900 Transfers Out 0 0 125,000 0 0 (125,000) -100% 99 - Transfers Out Totals: 0 0 125,000 0 0 (125,000) -100% 0000 - Undesignated Totals: 0 0 125,000 0 0 (125,000) -100% 4 - COMMUNITY & CULTURAL CENTERS DIF Totals: 0 0 125,000 0 0 (125,000) -100% 0 0 125,000 0 0 (125,000)
0 0 125,000 0 0 (125,000)
0 0 125,000 0 0 (125,000)
0 0 125,000 0 0 (125,000)
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 55 287 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
259 - MAINTENANCE FACILITIES DIF FUND
0000 - Undesignated
99 - Transfers Out
259-0000-99900 Transfers Out 0 0 0 0 180,000 180,000 0% 99 - Transfers Out Totals: 0 0 0 0 180,000 180,000 0%
0000 - Undesignated Totals: 0 0 0 0 180,000 180,000 0%
59 - MAINTENANCE FACILITIES DIF FUND Totals: 0 0 0 0 180,000 180,000 0% 0 0 0 0 180,000 180,000
0 0 0 0 180,000 180,000
0 0 0 0 180,000 180,000
0 0 0 0 180,000 180,000
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 56 288 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
270 - ART IN PUBLIC PLACES FUND
0000 - Undesignated
64 - Other Expenses
270-0000-60482 Operating Supplies 0 2,000 2,000 1,072 8,000 6,000 300% 64 - Other Expenses Totals: 0 2,000 2,000 1,072 8,000 6,000 300% 65 - Repair & Maintenance
270-0000-60683 APP Maintenance 54,817 75,000 75,000 58,553 75,000 0 0% 65 - Repair & Maintenance Totals: 54,817 75,000 75,000 58,553 75,000 0 0% 68 - Capital Expenses
270-0000-74800 Art Purchases 53,253 100,000 136,700 48,347 150,000 13,300 10% 68 - Capital Expenses Totals: 53,253 100,000 136,700 48,347 150,000 13,300 10% 99 - Transfers Out
270-0000-99900 Transfers Out 12,678 0 212,465 75 0 (212,465) -100% 99 - Transfers Out Totals: 12,678 0 212,465 75 0 (212,465) -100% 0000 - Undesignated Totals: 120,748 177,000 426,165 108,047 233,000 (193,165) -45% 270 - ART IN PUBLIC PLACES FUND Totals: 120,748 177,000 426,165 108,047 233,000 (193,165) -45% 0 2,000 2,000 1,072 8,000 6,000
0 2,000 2,000 1,072 8,000 6,000
54,817 75,000 75,000 58,553 75,000 0
54,817 75,000 75,000 58,553 75,000 0
53,253 100,000 136,700 48,347 150,000 13,300
53,253 100,000 136,700 48,347 150,000 13,300
12,678 0 212,465 75 0 (212,465)
12,678 0 212,465 75 0 (212,465)
120,748 177,000 426,165 108,047 233,000 (193,165)
120,748 177,000 426,165 108,047 233,000 (193,165)
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 57 289 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
405 - SA PA 1 CAPITAL IMPRV FUND
0000 - Undesignated
99 - Transfers Out
405-0000-99900 Transfers Out 1,128,751 0 0 0 0 0 0%
99 - Transfers Out Totals: 1,128,751 0 0 0 0 0 0%
0000 - Undesignated Totals: 1,128,751 0 0 0 0 0 0%
405 - SA PA 1 CAPITAL IMPRV FUND Totals: 1,128,751 0 0 0 0 0 0% 1,128,751 0 0 0 0 0
1,128,751 0 0 0 0 0
1,128,751 0 0 0 0 0
1,128,751 0 0 0 0 0
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 58 290 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
760 - SUPPLEMENTAL PENSION PLAN
0000 - Undesignated
50 - Salaries and Benefits
760-0000-50199 Annual PARS Contribution 12,833 12,850 12,850 12,833 12,850 0 0% 50 - Salaries and Benefits Totals: 12,833 12,850 12,850 12,833 12,850 0 0% 0000 - Undesignated Totals: 12,833 12,850 12,850 12,833 12,850 0 0% 760 - SUPPLEMENTAL PENSION PLAN Totals: 12,833 12,850 12,850 12,833 12,850 0 0% 12,833 12,850 12,850 12,833 12,850 0
12,833 12,850 12,850 12,833 12,850 0
12,833 12,850 12,850 12,833 12,850 0
12,833 12,850 12,850 12,833 12,850 0
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 59 291 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
761 - CERBT OPEB TRUST
0000 - Undesignated
60 - Contract Services
761-0000-60102 Administration 1,722 1,500 1,500 1,140 1,800 300 20% 60 - Contract Services Totals: 1,722 1,500 1,500 1,140 1,800 300 20% 0000 - Undesignated Totals: 1,722 1,500 1,500 1,140 1,800 300 20% 761 - CERBT OPEB TRUST Totals: 1,722 1,500 1,500 1,140 1,800 300 20% 1,722 1,500 1,500 1,140 1,800 300
1,722 1,500 1,500 1,140 1,800 300
1,722 1,500 1,500 1,140 1,800 300
1,722 1,500 1,500 1,140 1,800 300
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 60 292 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
762 - PARS PENSION TRUST
0000 - Undesignated
60 - Contract Services
762-0000-60102 Administration 59,382 55,000 55,000 43,211 30,000 (25,000) -45% 60 - Contract Services Totals: 59,382 55,000 55,000 43,211 30,000 (25,000) -45% 99 - Transfers Out
762-0000-99900 Transfers Out 0 0 5,000,000 5,000,000 0 (5,000,000) -100% 99 - Transfers Out Totals: 0 0 5,000,000 5,000,000 0 (5,000,000) -100% 0000 - Undesignated Totals: 59,382 55,000 5,055,000 5,043,211 30,000 (5,025,000) -99% 762 - PARS PENSION TRUST Totals: 59,382 55,000 5,055,000 5,043,211 30,000 (5,025,000) -99% 59,382 55,000 55,000 43,211 30,000 (25,000)
59,382 55,000 55,000 43,211 30,000 (25,000)
0 0 5,000,000 5,000,000 0 (5,000,000)
0 0 5,000,000 5,000,000 0 (5,000,000)
59,382 55,000 5,055,000 5,043,211 30,000 (5,025,000)
59,382 55,000 5,055,000 5,043,211 30,000 (5,025,000)
CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 61 293 CLICK HERE TO RETURN TO AGENDA EXPENSE NOTES BY FUND NUMBER –
201 Gas Tax Fund Transfers Out for CIP – Avenue 50 Widening Improvements from Jefferson Street to Madison Street of $439,400 and Washington Street Sidewalk Improvements from Avenue 50 to Calle Tampico of $478,000.
203 Public Safety Fund There are no transfers out for CIP proposed for FY 2023/24. 210 Federal Assistance Fund Transfers Out for CIP – City Hall miscellaneous interior ADA improvements. This is a continuation of implementing ADA improvements at City parks, buildings, intersection curb ramps and sidewalks based upon the City's ADA Transition Plan Report. Expenses include the Boys and Girls Club Fee Waiver Reduction Program (CDBG) in the amount of $20,000.
212 Federal Assistance Fund There are no changes for expenditures from FY 2022/23, expenses include COPS robbery and burglary/theft prevention. 220 Quimby Fund does not have Capital Improvement project funding allocated in FY 2023/24. 221 AB 939 CalRecycle Fund is used for recycling solutions at schools & City parks. 223 Measure A Fund Transfers Out for CIP – Avenue 58 Pavement Rehabilitation from Jefferson Street to Madison Street of $1,380,000; X Park Pedestrian Signal on Dune Palms Road between X Park and La Quinta High School of $250,000; and Citywide traffic signal maintenance improvements of $235,000.
225 Infrastructure Fund is a Development Impact Fee Fund used for capital improvements. No additional projects are anticipated in FY 2023/24.
226 Emergency Management Performance Grant (EMPG) Fund expenses are for emergency operations center (EOC).
227 State Homeland Security Programs (SHSP) Fund expenses are for Community Emergency Response Team (CERT) training.
230 CASp, AB 1379 Fund expenses are for training for Americans with Disability guidelines and a pass-through payment of 10% to the State Architect Office based a $4 per business license tax.
235 South Coast Air Quality Fund expenses are for an agreement between CVAG and member jurisdictions which contribute 75% of AB2766 South Coast Air Quality Management District (AQMD) revenues.
247 Economic Development Fund There are no transfers out for CIP proposed for FY 2023/24. Expenses are for general economic development activities. 250 Transportation DIF Fund Transfers Out are for CIP - Avenue 52 and Monroe Street traffic signal which includes construction of a new traffic signal in coordination with the City of Indio and County of Riverside.

CITY OF LA QUINTA SPECIAL FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET 62 294 CLICK HERE TO RETURN TO AGENDA 251 Parks & Rec DIF Fund Transfers Out are for CIP – La Quinta Parks Phase 1 which entails park improvements at the La Quinta Sports Complex, Colonel Mitchell Paige Sports Fields, and La Quinta Park. The existing facilities at these park locations need extensive various improvements, and the project will be completed in coordination with Desert Sand Unified School District.
252 Civic Center DIF Fund is a Development Impact Fee Fund used for capital improvements.

No additional projects are anticipated in FY 2023/24.
253 Library Development DIF Fund Advance Interest Expense is for outstanding Successor Agency loan repayment.
254 Community & Cultural Centers DIF Fund is a Development Impact Fee Fund used for capital improvements. No additional projects are anticipated in FY 2023/24. 255, 256, and 257, and 259 Development Impact Fee Funds are used for capital improvements. For Fund 259, Transfers Out are for CIP – Maintenance and Operations Yard which will be used to complete the preliminary engineering and design phase for the Maintenance and Operations Yard improvements.
270 Art in Public Places Fund (APP) covers the maintenance contract, updated inventory of all art in public places, internal city inspections and engineering services for new art installations.
405 SA PA 1 Capital Improvement Fund Bond proceeds designated for SilverRock Way improvements.
760 Supplemental Pension Plan Fund Annual PARS Trust Contribution is for one plan member as established in 2012.
761 CERBT Other Post Employment Benefit (OPEB) Trust Fund– The City participates in the California Employers’ Retiree Benefit Trust (CERBT) for the purpose of accumulating funding for OPEB obligations. The CERBT is a Section 115 Trust and is an agent multiple employer plan for those electing to prefund OPEB obligations. Expenses in this fund can come from losses on the portfolio and fees paid to administer the portfolio.
762 PARS Pension Trust Fund – In 2019, the City established a Section 115 Trust Agreement with U.S. Bank National Association and Public Agency Retirement Services (PARS), Trust Administrator. The Section 115 Trust was established as a means to set aside monies to fund the City’s pension and OPEB obligations. Contributions to the Section 115 Trust are irrevocable, the assets are dedicated to providing benefits to plan members, and the assets are protected from creditors of the City. The purpose of the Trust is to address the City’s pension obligations by accumulating assets to reduce the net pension liability. Expenses in this fund can come from losses on the portfolio and fees paid to administer the portfolio.

CITY OF LA QUINTA SPECIAL FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET 63 295 CLICK HERE TO RETURN TO AGENDA 2021/22
Actuals
2022/23
Original Budget
2022/23
Current Budget
2022/23
YTD Activity*
2023/24
Proposed Budget
23/24 vs.

Current 22/23
% Change
in Budget
401 - CAPITAL IMPROVEMENT PROGRAMS
0000 - Undesignated
60 - Contract Services
401-0000-60103 Professional Services 396,965 1,134,209 3,310,006 353,498 587,678 (2,722,328) -82% 401-0000-60108 Technical 36,513 825,985 6,479,717 107,330 1,054,888 (5,424,829) -84% 401-0000-60185 Design 390,391 1,387,169 4,880,501 413,829 1,099,694 (3,780,807) -77% 401-0000-60188 Construction 5,549,330 8,565,767 54,441,969 9,675,599 13,962,310 (40,479,659) -74% 60 - Contract Services Totals: 6,373,199 11,913,130 69,112,192 10,550,255 16,704,570 (52,407,622) -76% 62 - Maintenance & Operations
401-0000-60510 Contingency 0 1,223,681 5,883,313 0 1,246,130 (4,637,183) -79% 62 - Maintenance & Operations Totals: 0 1,223,681 5,883,313 0 1,246,130 (4,637,183) -79% 64 - Other Expenses
401-0000-60480 Contributions to Other Agencies 35,981 0 593,006 0 0 (593,006) -100% 64 - Other Expenses Totals: 35,981 0 593,006 0 0 (593,006) -100% 68 - Capital Expenses
401-0000-74010 Land Acquisition 1,464 0 2,591,435 33,757 0 (2,591,435) -100% 68 - Capital Expenses Totals: 1,464 0 2,591,435 33,757 0 (2,591,435) -100% 0000 - Undesignated Totals: 6,410,644 13,136,811 78,179,947 10,584,012 17,950,700 (60,229,247) -77% 401 - CAPITAL IMPROVEMENT PROGRAMS Totals: 6,410,644 13,136,811 78,179,947 10,584,012 17,950,700 (60,229,247) -77% 396,965 1,134,209 3,310,006 353,498 587,678 (2,722,328) 36,513 825,985 6,479,717 107,330 1,054,888 (5,424,829)
390,391 1,387,169 4,880,501 413,829 1,099,694 (3,780,807) 5,549,330 8,565,767 54,441,969 9,675,599 13,962,310 (40,479,659) 6,373,199 11,913,130 69,112,192 10,550,255 16,704,570 (52,407,622) 0 1,223,681 5,883,313 0 1,246,130 (4,637,183)
0 1,223,681 5,883,313 0 1,246,130 (4,637,183)
35,981 0 593,006 0 0 (593,006)
35,981 0 593,006 0 0 (593,006)
1,464 0 2,591,435 33,757 0 (2,591,435)
1,464 0 2,591,435 33,757 0 (2,591,435)
6,410,644 13,136,811 78,179,947 10,584,012 17,950,700 (60,229,247) 6,410,644 13,136,811 78,179,947 10,584,012 17,950,700 (60,229,247) CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 64 296 CLICK HERE TO RETURN TO AGENDA Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
401-0000-49500 Transfers In 14,950,700.00
Amount
CDBG Funds- Citywide Misc. ADA Improvements -136,300
DIF Maint & Facilties- Maint & Operations Yard -180,000 DIF Parks & Rec- La Quinta Parks Phase 1 -650,000
DIF Transportation- Ave 52 Monroe (Traffic Signal) -150,000 Equip Replacement Fund- CPM Plan Improvements -50,000
General Fund- ADA Accessible Ramps -20,000
General Fund- Citywide Drainage Enhancements -477,000
General Fund- Fritz Burns Park Improvements -1,000,000
General Fund- PMP Street Improvements -1,500,000
General Fund- Sidewalk Improvements -55,000
General Fund- Silverrock Dust Control -1,000,000
General Fund- X Park Building ADA Improvements -350,000 Measure A- Ave 58 Pavement Rehab -1,380,000
Measure A- Citywide Traffic Signal Improvements -235,000 Measure A- X Park Pedestrian Signal -250,000
Measure G- Avenue 48 Art & Music Line -2,400,000
Measure G- Fritz Burns Park Improvements -1,500,000
Measure G- Highway 111 Corridor Plan Improvemen -1,000,000 Measure G- Highway 111 Event Site -500,000
Measure G- Washington St Connector- Art & Music -1,200,000 SB 1 Road Maint/Rehab- Ave 50 & 52 -917,400
CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM EXPENSE NOTES FY 2023/24 PROPOSED BUDGET 65 297 CLICK HERE TO RETURN TO AGENDA

DESCRIPTION OF FUNDS

FUND TYPE - GENERAL FUND
101 - GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Public Safety (Police and Fire), Public Works, and Community Services.

FUND TYPE - SPECIAL REVENUE FUNDS
105 – DISASTER RECOVERY FUND – This fund was created to recognize one-time federal funding passed by Congress in 2021, an act designed to deliver relief to American workers and aid in economic recovery in the wake of COVID-19 by providing Coronavirus state and local fiscal recovery funds for state and local governments.
201 - GASOLINE TAX FUND - To account for gasoline sales tax allocations received from the State of California. These revenues are restricted by the State to expenditures for street related purposes only.
202 - LIBRARY AND MUSEUM FUND – This fund accounts for the revenues from property taxes generated for library and museum services.
203 - PUBLIC SAFETY FUND – General Fund Measure G sales tax revenue set aside for public safety expenditures.
210 - FEDERAL ASSISTANCE FUND - This fund is used to account for revenues from the Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources.
212 – CITIZENS FOR PUBLIC SAFETY (COPS) FUND - This fund is used to account for State of California funds received for law enforcement activities of the Riverside County Sheriff’s Department, also known as Supplemental Law Enforcement Services Fund (SLESF). 215 – LIGHTING AND LANDSCAPE FUND – This fund accounts for special assessments levied on real property and the expenditure therefore from city-wide lighting and landscape maintenance and improvements.
220 - QUIMBY FUND - This fund is used to account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund.
221 - AB 939 CAL-RECYCLE FUND - This fund is used to account for franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts.

CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET 66 298 CLICK HERE TO RETURN TO AGENDA

DESCRIPTION OF FUNDS - CONTINUED
223 - MEASURE A FUND – In 1988, Riverside County voters approved a half cent sales tax, known as Measure A, to fund a variety of highway improvements, local street and road maintenance, commuter assistance and specialized highway transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A, it is restricted for local street and road expenditures.
226 – EMERGENCY MANAGEMENT PERFORMANCE FUND – Revenue received from the California Office of Emergency Services (CalOES) and restricted for emergency operations center (EOC) materials and trainings.
227 – STATE HOMELAND SECURITY PROGRAM (SHSP) FUND – Revenue received from the State Homeland Security Grant Program to local governments to assist to further the State of California’s efforts to prepare for natural and man-made disasters and terrorism related impacts to communities.
230 – CASp FUND, AB 1379 – This fund was established as required under Assembly Bill 1379 and Senate Bill 1186 for the collection of the annual $4.00 business license accessibility fee.

Funds shall be utilized for expenses related to enhancing accessibility requirements. 235 - SOUTH COAST AIR QUALITY FUND - This fund is used to account for contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants.
244 – HOUSING GRANTS - This fund is used to account for housing related grants as required by outside agencies for reporting purposes.
247 – ECONOMIC DEVELOPMENT FUND – This fund accounts for revenues and expenditures related to proceeds from sale of City owned land and future economic development. 270 - ART IN PUBLIC PLACES - This fund accounts for development fees paid in lieu of acquisition and installation of approved artworks in a development with expenditures restricted to acquisition, installation, maintenance, and repair of artworks at approved sites. 275 – PUBLIC SAFETY OFFICERS FUND - This fund may be used for payments to survivors of deceased police or fire personnel serving the City of La Quinta. 241 and 243 HOUSING AUTHORITY - These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing. 249 SUCESSOR AGENCY BOND FUNDS - This fund is restricted per individual bond covenants. 405 – SUCCESSOR AGENCY PROJECT AREA 1 CAPITAL IMPROVEMENT FUNDS – This fund is restricted per individual bond covenants.
760 - SUPPLEMENTALPENSION PLAN FUND – This fund is a defined contribution pension plan established by the City to provide retirement excess benefits to general employees of the City.

CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET 67 299 CLICK HERE TO RETURN TO AGENDA

DESCRIPTION OF FUNDS - CONTINUED
761 – OTHER POST EMPLOYMENT BENEFIT (OPEB) TRUST – The City participates in the California Employers’ Retiree Benefit Trust (CERBT) for the purpose of accumulating funding for OPEB obligations. The CERBT is a Section 115 Trust and is an agent multiple employer plan for those electing to prefund OPEB obligations.
762 – PENSION TRUST FUND – In 2019, the City established a Section 115 Trust Agreement with U.S. Bank National Association and Public Agency Retirement Services (PARS), Trust Administrator. The Section 115 Trust was established as a means to set aside monies to fund the City’s pension and OPEB obligations. Contributions to the Section 115 Trust are irrevocable, the assets are dedicated to providing benefits to plan members, and the assets are protected from creditors of the City. The purpose of the Trust is to address the City’s pension obligations by accumulating assets to reduce the net pension liability.

FUND TYPE – DEBT SERVICE FUND
310 - FINANCING AUTHORITY, DEBT SERVICE - This fund is used to account for the debt service that will be used for the principal and interest payments of the Financing Authority’s outstanding debt and any related reporting requirements.

FUND TYPE - CAPITAL PROJECTS FUNDS
225 - INFRASTRUCTURE FEE FUND - This fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund. 250 – TRANSPORTATION DIF, 251 - PARK & RECREATION DIF, 252 - CIVIC CENTER DIF, 253 - LIBRARY COMMUNITY CENTER, 254 – COMMUNITY CENTER DIF, 255 - STREET FACILITIY DIF, 256 - PARK FACILITY DIF, 257 - FIRE DIF FUNDS, AND 259 – MAINTENANCE FACILITIES DIF FUND- These funds are used to account for developer impact fees collected for specific public improvements and may not be utilized for ongoing operational expenses. 401 - CAPITAL PROJECTS FUND – This fund is used to account for the planning, design, and construction of various capital projects throughout the City of La Quinta.

FUND TYPE - INTERNAL SERVICE FUNDS
501 - FACILITY AND FLEET REPLACEMENT FUND - This fund is used to account for the ultimate replacement of city owned and operated vehicles, heavy equipment, and facilities. 502 - INFORMATION TECHNOLOGY FUND - This fund is used to account for the ultimate replacement of city owned and operated computer hardware, software and computer maintenance and operations.

CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET 68 300 CLICK HERE TO RETURN TO AGENDA

DESCRIPTION OF FUNDS - CONTINUED
503 - PARK EQUIPMENT & FACILITIES FUND - This fund is used to account for the replacement of city owned and operated park equipment and facilities. 504 – INSURANCE FUND – This fund is used to account for the city’s insurance coverages.

FUND TYPE – ENTERPRISE FUNDS
601 - SILVERROCK GOLF COURSE FUND - This account is used to account for the activities of the SilverRock Golf course.
602 - SILVERROCK GOLF COURSE RESERVE FUND - This fund is used to account for golf course reserves for future capital improvements of the SilverRock Golf course.

CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET 69 301 CLICK HERE TO RETURN TO AGENDA 302 CLICK HERE TO RETURN TO AGENDA

11. AIRPORT COMMISSION MEETING AGENDA
Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262
Wednesday, May 17, 2023 - 5:30 P.M.

Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference.

There will be in-person public access to the meeting location.

To submit your public comment to the Airport Commission electronically. Material may be emailed to: [email protected] - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record.

This is a hybrid in-person and virtual meeting. To virtually observe the meeting or to virtually provide public comments, please use the following Zoom link
https://us02web.zoom.us/j/86019815290?pwd=ZitOZDIyeGZhNUNEQTVkU29nTUdPdz09 or call (669) 900-6833 and enter Meeting ID: 860 1981 5290 - Passcode: 583916 City of Palm Springs: Riverside County:

Paul Slama
City of Cathedral City:

Tony Michaelis
City of Palm Desert:

Aftab Dada - Chair David Feltman Kevin Wiseman
Kevin J. Corcoran
Vice Chair Ken Hedrick City of Indian Wells:

Paul Budilo
City of Coachella:

Denise Delgado
City of Rancho Mirage:

Keith Young Gerald Adams Scott G. Miller
Patricia Breslin John Payne City of La Quinta:

Kathleen Hughes
City of Desert Hot Springs:

Jan Pye
City of Indio:

Todd Burke M. Guillermo Suero Rick Wise
Palm Springs City Staff
Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Airport Executive Director Assistant Airport Director

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE

2. POSTING OF AGENDA

3. ROLL CALL

4. ACCEPTANCE OF AGENDA

5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission

6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of February 15, 2023
REPORTS AND INFORMATION ITEM NO. 27 303 CLICK HERE TO RETURN TO AGENDA Airport Commission Meeting Agenda
May 17, 2023 – Page 2
_______________________________________________________________________________________

7. INTRODUCTIONS AND PRESENTATIONS:

7.A Fire Chief Paul Alvarado

7.B Airport Commissioner Keith Young (Rancho Mirage)

8. DISCUSSION AND ACTION ITEMS:

8.A Noise Committee Update

8.B Marketing Update

8.C Parking Capacity Update

8.D Concessions Update

8.E Financial Summary Update

8.F Procedure for Requesting Agenda Items

8.G Employee Class & Compensation

8.H Projects and Airport Capital Improvement Program Update

9. EXECUTIVE DIRECTOR REPORT

10. COMMISSIONERS REQUESTS AND REPORTS

11. REPORT OF COUNCIL ACTIONS:

11.A Past City Council Actions

11.B Future City Council Actions

12. RECEIVE AND FILE:

12.A Airline Activity Report April 2023

12.B Airline Activity Report Fiscal Year Comparison

13. COMMITTEES:

13.A Future Committee Meetings
ADJOURNMENT:

The Airport Commission will adjourn to a Regular Meeting on June 21, 2023, at 5:30 P.M. 304 CLICK HERE TO RETURN TO AGENDA
Airport Commission Meeting Agenda
May 17, 2023 – Page 3
_______________________________________________________________________________________

AFFIDAVIT OF POSTING
I, Harry Barrett, Jr., Airport Executive Director, City of Palm Springs, California, hereby certify this agenda was posted on May 11, 2023, in accordance with established policies and procedures.

PUBLIC NOTICES
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. 305 CLICK HERE TO RETURN TO AGENDA
Palm Springs Airport Commission Report – May 18, 2023 Meeting Public Comments – None
Introductions & Presentations – new Fire Chief, Paul Alvarado, formerly from Long Beach and views airport as a primary responsibility. He vows to attend commission meetings and be a strong advocate for the airport.

Discussion and Action Items:

Noise Update – 12 complaints in month of March which shows significant reduction over past two years. Believe this is due to education of residents and the airport conducting meetings open to the public to voice their concern and gain a better understanding of differences between private, commercial and military aircraft and rules that apply to each of them.

Marketing – Nothing new to report this month. As we are now in our low season, marketing is not nearly as robust and those dollars are being budgeted to target the upcoming season. However we should gain a lot of press when the new airport logo and uniforms are launched in early July 2023.

Parking Capacity Update – 880 total spaces. 157 cars on day that Coachella opened. April parking was at 75% capacity or 704 spaces on average. Overflow is only utilizing 5% and is open only on high demand days.

Concessions Update – there is currently always something open and available to the passengers.

All is on schedule and will be fully opened on target date of Feb. 23/2024.

Financial Summary Update – Since I provided so much detail last month this month I will be more concise and provide the solely the Cash Summary of the key airport funds.

Fund 405 – FY 22-23 – 36,313,428 compare to 27,152,313 FY 21/22 Fund 410 – FY 22-23 – 2,530,739 compare to 2,481,706 FY 21/22 Fund 415 Unrestricted subtotal FY 222-23 31,161,139 compare to 3,658,986 FY 21/22 Fund 416 – FY 22- 23 – 5,964, 743 compare to 5,308,798 FY 21/22 Procedure for Requesting Agenda Items – after much discussion it was voted to remain as presently is. All items must go through the chain of command and appropriate committee and then only if approved on to the airport staff to be placed as an agenda item. None can be added as ad hoc items as public must be aware of what is going to be discussed at each meeting. (The city attorney was in attendance and he strongly supported the majority of the commissioners. The select few (all from PS go on record as stating this is not democratic.) Employee Class & Compensation – A study is being held that will compare airport staff salaries to other airports of similar size. This will then be passed to Human Resources who will evaluate for Budget fiscal year 2023/24.
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Projects & Airport Capital Improvement – Projected to double up to 6 million in next 20 years. The master plan has been approved and will be posted on the website after final approval by FAA.

Executive Director Report – Harry Barrett wanted to keep the commission on schedule so he wanted to be concise. The homeless are not staying at the airport in tents as reported on television. The ordinance appears to be working and they are no longer using airport bathrooms or sleeping inside.

Secondly, an Aviation Planner has been hired and was to start on May 22nd. Positions are being filled and he has noted a concentrated effort from HR and strong support from the new City Manager. Christina Brown has been elevated to the title of Executive Administrator. An offer has also been made on a Project Manager to start on May 30th. This individual has experience as an Airport Engineer at his present location.

Report of Council Actions – None
Future Committees – meetings included in commission packet.

Commissioners Requests and Reports – None
Report of Council Actions - None
Next Airport Commission meeting will be a regular meeting on June 21, 2023 at 5:30 pm F
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FINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 3 APRIL 5, 2023

SPECIAL MEETING

FINANCIAL ADVISORY COMMISSION

SPECIAL MEETING

MINUTES
WEDNESDAY APRIL 5, 2023

CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chair Mills.

PRESENT: Commissioners Anderson, Batavick, Dorsey, Luettjohann, Mast, Way, and Chair Mills
ABSENT: None
STAFF PRESENT: Finance Director Martinez, Financial Services Analyst Hallick, Account Technician Batuta, Management Assistant Delgado, Management Analyst Mignogna, Public Works Director/City Engineer McKinney, Design and Development Director Castro, and Planning Manager Flores

PLEDGE OF ALLEGIANCE
Commissioner Batavick led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA None

CONFIRMATION OF AGENDA
Projects to be Included in Fiscal
Years 2023/24 Through 2027/28 Capital Improvement Program Budget for consideration before the Business Session items. The Commission concurred.

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS None

CONSENT CALENDAR ITEMS

1. APPROVE SPECIAL MEETING MINUTES DATED FEBRUARY 2, 2023

2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2022

3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JANUARY 31, 2023

4. RECEIVE AND FILE SECOND QUARTER FISCAL YEAR 2022/23 TREASURY REPORTS FOR OCTOBER, NOVEMBER, DECEMBER 2022
REPORTS AND INFORMATINAL ITEM NO. 28
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FINANCIAL ADVISORY COMMISSION MINUTES Page 2 of 3 APRIL 5, 2023

SPECIAL MEETING
Motion A motion was made and seconded by Commissioners Anderson/Mast to approve the Consent Calendar as submitted. Motion passed unanimously.

STUDY SESSION >>> taken out of Agenda order

1. DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEARS 2023/24 THROUGH 2027/28 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET Management Analyst Mignogna and Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Finance Department.

The Commission and staff discussed CIP transportation projects; CIP funding type and sources; cost for the Avenue 48 Art and Music Line project; upcoming resurfacing and road improvement pavement projects; and Fritz Burns (FB) Park improvements.

Further discussion followed on the proposed additional amenities for the FB park per the Draft Master Plan, posted on the www.laquintaca.gov/FBpark, and on the contemplated Washington Street sidewalk improvements.

The Commission inquired on the X-Park building Americans with Disabilities Act (ADA) improvements. Staff mentioned ADA accessibility is required by State law.

The Commission and staff discussed parks and facilities projects; Highway 111 event site design and funding details; Highway 111 Corridor project plan; housing element funding sources; process for development impact fee (DIF) reimbursements per DIF agreement; and Measure G funding for projects.

BUSINESS SESSION >>> taken out of Agenda order

1. RECEIVE AND FILE FISCAL YEAR 2022/23 MID-YEAR BUDGET REPORT Finance Director Martinez presented the staff report, which is on file in the Finance Department.

The Commission and staff discussed details for Redevelopment Property Tax Trust Fund (RPTTF) payments listed under the general fund revenues in attachment 1 to the staff report
Motion A motion was made and seconded by Commissioners Way/Dorsey to receive and file fiscal year 2022/23 Mid-Year Budget report. Motion passed unanimously.

STUDY SESSION Continued

2. DISCUSS ANNUAL COMMUNITY WORKSHOP 2023 AND 2023/24 BUDGET

PROCESS
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FINANCIAL ADVISORY COMMISSION MINUTES Page 3 of 3 APRIL 5, 2023

SPECIAL MEETING
Finance Director Martinez presented the staff report, which is on file in the Finance Department.

The Commission and staff discussed workshop attendance; advertising medium for the workshop; and community priorities such as road diet to reduce speeding, improvements to the historic casita on Calle Tampico and Eisenhower Drive, road improvements throughout the City, and village parking enhancements.

DEPARTMENTAL REPORTS All reports are on file in the Finance Department.

1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Finance Director Martinez provided an update on current and upcoming Finance Department projects. She mentioned the City Commission seats that are available and encouraged anyone interested in applying to visit the City website at https://www.laquintaca.gov/our-city/city-government/boards-and-commissions for an application or more information.

None

ADJOURNMENT
There being no further business, it was moved by Commissioner Dorsey/Anderson to adjourn this meeting at 5:56 p.m. Motion passed unanimously.

Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California
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HAND OUTS

CITY COUNCIL

MEETING
JUNE 6, 2023