POWER POINTS
CITY COUNCIL
MEETING
JUNE 6, 2023
June 6, 2023
1 City Council Regular Meeting
Housing Authority Special Meeting
June 6, 2023
City Council Regular Meeting
Housing Authority Special Meeting
June 6, 2023
CLOSED SESSION IN PROGRESS
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June 6, 2023
2 Pledge of Allegiance
3 4
June 6, 2023
3 City Council Meeting
June 6, 2023
Presentations
City Council Meeting
June 6, 2023
P1 – Certificates of Appreciation for the
Rescue of “Sparky” the Kitten
5 6
June 6, 2023
4 NBC News Story - Community Saves kittens from dumpster in La Quinta 7 8
June 6, 2023
5 City Council Meeting
June 6, 2023
B1.1 – Amended Franchise Agreement
for Solid Waste Handling Services
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June 6, 2023
6 Background
• 2007 – Initial franchise agreement with
Burrtec for solid waste handling services
• 2016 – Amended agreement due to significant
recycling legislation
• 2023 – Agreement renewed until June 2037,
incorporating SB 1383 requirements
SB 1383 Programs and Services
• Commercial and Residential organics
recycling
• Standardized bin colors and labels
• Education and outreach
• Compliance reporting and State inquiries
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June 6, 2023
7 Current Services
• Backyard service
• Bulky item pick-up (up to 4 pieces weekly)
• Street sweeping (biweekly)
• Shred events (2 per year)
• City facility and event support
• Property tax roll billing
New Service
• Amendment to implement Household
Hazardous Waste Pickup
• Limited to four (4) times per year
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June 6, 2023
8 2023 Rate
(proposed)
2022 Rate
(existing) Single-Family Dwelling
Service Component $12.35/month $16.29/month
Disposal Component $6.40/month $6.86/month
AB 939 Fee $0.10/month $0.10/month
$23.25/month
$279.00/year
$18.85/month
$226.20/year Total Rate
Residential Basic Services (tax roll billing)
2023 Residential Rates
Rate Adjustments
• SB 1383 costs spread out over first 4 years
• Rates evaluated and negotiated annually
subject to Consumer Price Index (CPI)
increase
• Residential rates are, and will continue to be,
among lowest in the Coachella Valley
• Commercial recycling rates almost half cost
of landfill rates, increases lower too
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June 6, 2023
9 Questions?
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June 6, 2023
10 City Council Meeting
June 6, 2023
B2 - Approve MOU for Greater Coachella Valley Chamber
of Commerce for FY 2023/24
Memorandum of Understanding Overview
• Since 1991 annual services agreements with Chamber
• Event funding assist
– State of the City
– Hot Rod & Custom Car Show
• Business engagement
• The Gem
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June 6, 2023
11 The Gem
Current Breakdown & Option 1
– 32 pages (8 pages per month)
» 6 pages of City content ( 101-3007-60461)
» 2 pages of Recycling content (221-0000-60127)
– 12 months
– 16,000 Qty (Not including P.O. Boxes & Seasonal
Residents)
Total City Cost for 12 months: $92,000
General Fund: $68,000 | AB 939 Fund: $24,000
The Gem – Option 2
– 32 pages (8 pages per month)
» 6 pages of City content ( 101-3007-60461)
» 2 pages of Recycling content (221-0000-60127)
– 12 months
– 21,000 Qty (Would include Seasonal Residents)
Total City Cost for 12 months: $126,872
General Fund: $102,872 | AB 939 Fund: $24,000
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June 6, 2023
12 The Gem – Option 3
– 36 pages (12 pages per month)
» 10 pages of City content ( 101-3007-60461)
» 2 pages of Recycling content (221-0000-60127)
» Increase of pages would change postage to Bulk Mail
& Addressing
– 12 months
– 21,000 Qty (Would include all addresses/locations in LQ) Total City Cost for 12 months: $146,779
General Fund: $122,780 | AB 939 Fund: $24,000
The Gem – Option 4
• (9) Months of Option 3:
$110,085
• 36 Pages
• 12 Months
• Qty. 21,000 & Bulk
Mail/Addressing
• (3) Months of Option 1:
$23,000
• 32 Pages
• 12 Months
• Qty. 16,000 & EDDM
Postage
Total City Cost for 12 months: $133,085
General Fund: $109,085 | AB939 Fund: $24,000
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June 6, 2023
13 The Gem – Digital Version
– Proposed to compliment any of the printed Options
» Unlimited content
» Can be modified at anytime
– QR Code/URL will be posted in printed version of The Gem, as well as social media and websites for GCVCC and CLQ
One Time Cost: $7,500
Yearly Maintenance: $1,000
2023/24 Fiscal Impact
• Event assist
• State of the City: $15,000
• Hot Rod Car Show: $10,000
• Business engagement - $8,000
• Digital Version of The Gem - $7500
• The Gem - 12 issues distributed to residents and
businesses – TBD
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June 6, 2023
14 2023/24 Fiscal Impact
• Option 1: Digital Version, Events, & Business
Engagement: $132,500
• Option 2: Digital Version, Events, & Business
Engagement: $167,372
• Option 3: Digital Version, Events, & Business
Engagement: $187,279
• Option 4: Digital Version, Events & Business
Engagement: $166,085
Questions/Comments
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June 6, 2023
15 The Gem: Current Breakdown & Option 1
– 32 pages (8 pages per month)
» 6 pages of City content ( 101-3007-60461)
» 2 pages of Recycling content (221-0000-60127)
– 12 months
– 16,000 Qty (Not including P.O. Boxes & Seasonal Residents) Total Cost for 12 months: $92,000
General Fund: $68,000 | AB 939 Fund: $24,000
Printing: $9,512
EDDM Postage: $3,032
Chamber’s Total per issue: $12,544*
City’s Total per issue: $7666
*Chamber absorbs production and staffing costs in addition to printing and postage.
The Gem – Option 2
– 32 pages (8 pages per month)
» 6 pages of City content ( 101-3007-60461)
» 2 pages of Recycling content (221-0000-60127)
– 12 months
– 21,000 Qty (Would include Seasonal Residents)
Total Cost for 12 months: $126,872
General Fund: $102,872 | AB 939 Fund: $24,000
Printing: $11,500
Postage: $3,950
Chamber’s Total per Issue: $14,877*
City’s Total per Issue: $10,573
*Chamber absorbs production and staffing costs in addition to printing and postage. 29 30
June 6, 2023
16 The Gem – Option 3
– 36 pages (12 pages per month)
» 10 pages of City content ( 101-3007-60461)
» 2 pages of Recycling content (221-0000-60127)
» Increase of pages would change postage to Bulk Mail & Addressing – 12 months
– 21,000 Qty (Would include Seasonal Residents)
City’s Total Cost for 12 months: $146,779
General Fund: $122,780 | AB 939 Fund: $24,000
Printing: $13,159
Postage: $3,950
Mailing List & Addressing: $1,780
Chamber’s Total per Issue: $18,316*
City’s Total per Issue: $12,231
*Chamber absorbs production and staffing costs in addition to printing and postage.
Additional Options
• Rack Distribution
• Estimated 175 locations (major shopping centers &
gated communities)
• Cost of physical racks
• Physical delivery of publications to racks
• Printing of publication
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June 6, 2023
17 Rack Distribution Estimated Costs
32 pages
Qty: 21,000
Print $ per issue $10,927
Delivery Cost - $7,500 per issue
Total $18,427 per issue
Total cost over 12 months $221,124
Total cost over 10 months $184,270
*One time rack cost - $20,000 (yearly replacement/repair costs estimated at $5,000) 36 pages
Qty: 21,000
Print $ per issue $12,586
Delivery Cost - $7,500 per issue
Total $20,086 per issue
Total cost over 12 months $241,032
Total cost over 10 months $200,860
*One time rack cost - $20,000 (yearly replacement/repair costs estimated at $5,000) 33 34
June 6, 2023
18 City Council
June 6, 2023
B3 – Authorize Funding for Local
Homeless Services for FY 2023/24
• Strong partnerships with Local Area
Homeless Relief Providers
• Housing Authority ability to provide funds
restricted to $250,000 annually
• Approved during May 16 meeting
Homeless Relief Program Overview
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June 6, 2023
19 • Funding for organizations used to provide
varying relief services
• Equal funding to all providers
• Maximum of $250,000/year, per State Code
Program History:
Previous Years and FY 2023/24
• Direction by Housing Authority to explore
options for additional funding of $50,000
($16,667 to the three organizations)
– Martha’s Village and Kitchen
– Coachella Valley Rescue Mission
– CV Housing First - Coachella Valley Association of
Governments
Additional Funding Opportunity
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June 6, 2023
20 Questions and Recommendations
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June 6, 2023
21 City Council Meeting
June 6, 2023
B4 – APPROVE LAW ENFORCEMENT
AGREEMENT
Agreement Details
• No changes to the contract terms:
– the service level will remain unchanged at 130 patrol hours • Enhancements:
– Installation of the Public Safety Camera System - September 2021 – Automated License Plate Reader System Approval - April 2023 • Estimated Cost: $18,094,000.
• This is based on a projected 2.0 to 2.5% rate increase for fiscal year (FY) 2023/24
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June 6, 2023
22 Staffing
Agreement will be effective from July 1, 2023, through June 30, 2025 130 fully supported hours per day (equivalent to approximately 25 Deputy Sheriff positions at 1,884 annual productive hours per position).
• Dedicated Positions are as follows:
One (1) Lieutenant
Two (2) Sergeants
Five (5) Deputy Sheriffs classified as the Special Enforcement Team (SET) – Target Team Three (3) Motor Officers
Two (2) Traffic Officers
One (1) Deputy Sheriff (unsupported) position – Violent Crime Gang Task Force One (1) Deputy Sheriff (unsupported) position – Coachella Valley Narcotics Task Force Six (6) Community Service Officers II
QUESTIONS?
43 44
June 6, 2023
23 City Council Meeting
June 6, 2023
B5 – APPROVE AMENDMENT NO. 1 TO AGREEMENT
WITH THE COUNTY OF RIVERSIDE FOR FIRE SERVICES
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June 6, 2023
24 Background
The City contracts with the County of Riverside for fire services; the current agreement includes two Fire Marshal positions:
Fire Safety Specialist
Fire Systems Inspector
To meet increased construction demands, the Office of the Fire Marshal (OFM) is recommending adding a Fire Safety Supervisor to supervise and support the needs of the City.
473 559 588
682
582 464
930 862
1427
1927
FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 (as of 5/25/23)
La Quinta Fire Marshal Activity
Plan Reviews Fire Inspections
Construction Activity
Construction activity has consistently increased in the last five fiscal years.
Specifically, fire inspections have multiplied by 315% from FY 2018-19 to FY 2022-23
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June 6, 2023
25 Background
• Riverside County Office of the Fire Marshal (OFM) has provided temporary assistance to keep up with demand, however, that is no longer possible. • OFM is also experiencing a higher-than-normal work volume and can’t spare county staff.
• A Fire Safety Supervisor will provide City with expedited plan review, and inspection, and direct supervision of the other two positions.
Fiscal Impact
• The annual costs associated with this new position estimated at:
$130,685.
• This position requires a vehicle equipped with emergency lights and decals. A Code Compliance vehicle could be transferred to this position at an estimated cost of $6,000.
• The cost of this position could be covered by the revenues received from Fire Plan Review Fee and Fire Inspection Fees:
Fire Revenues Fire Inspection
Fee
Fire Plan Review
Fee Fiscal Year
FY 2022-23 (as of 5/30/23) $59,368.50 $120,079.60 $179,448.10 FY 2021-22 $99,228.25 $119,607.00 $218,835.25
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June 6, 2023
26 QUESTIONS?
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June 6, 2023
27 City Council Meeting
June 6, 2023
S1 – Discuss Fiscal Year 2023/24 Preliminary
Proposed Budget
• General
Fund Update
• Special
Funds
• Capital
Improvement
Fund
Discussion
Topics
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June 6, 2023
28 General
Fund Update
Revenues 78,478,100 $
Less Operating/CIP Expenses (72,439,805)
Preliminary Budget Surplus 6,038,295
Less Measure G Reserves (4,000,000)
BUDGET SURPLUS 2,038,295 $
CIP- Fritz Burns Park Improvements (500,000) $
Total Adjustments (500,000)
AMENDED BUDGET SURPLUS 2,538,295 $
GENERAL FUND AS OF 6/6/2023
GENERAL FUND
FY 2023/24 ORIGINAL PROPOSED BUDGET SUMMARY
Special Funds
• Gas Tax Fund
• Lighting and Landscape Fund
• Finance Authority Fund
• Library & Museum Fund
• Measure A Fund
• Development Impact Fee (DIF)
Funds
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June 6, 2023
29 Capital
Improvement Plan
2023/24 through 2027/28 CIP Plan
discussed on April 4, 2023
Focus on transportation and parks &
facilities projects
2023/24 Summary Funding
Capital Projects $18,850,700
($500,000) Landscape
Improvements
($400,000) Developer
Reimbursements
TOTAL $17,950,700
Discussion & Questions
June 7 Financial Advisory Commission - Measure G Sales Tax Use June 14 Housing Commission - Final Review of Housing Budget June 20 City Council – Final Budget Adoption
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June 6, 2023
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