Agenda — La Quinta City Council, June 20, 2023

CITY COUNCIL AGENDA Page 1 of 9 JUNE 20, 2023

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JUNE 20, 2023
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA Page 2 of 9 JUNE 20, 2023

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.

CONFIRMATION OF AGENDA
CITY COUNCIL AGENDA Page 3 of 9 JUNE 20, 2023

CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CARLA TRIPLETT, HUMAN RESOURCES ANALYST; AND EMPLOYEE
ORGANIZATION: LA QUINTA CITY EMPLOYEES’ ASSOCIATION, AND

UNREPRESENTED EMPLOYEES

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. FIND FOOD BANK FOOD DISTRIBUTION PROGRAMS PRESENTATION BY

PRESIDENT AND CEO DEBBIE ESPINOSA

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE

1. APPROVE MEETING MINUTES DATED MAY 16, 2023 11

2. AUTHORIZE OVERNIGHT TRAVEL FOR MAYOR, FOUR COUNCILMEMBERS,

AND CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SACRAMENTO, CALIFORNIA, SEPTEMBER 20- 22, 2023
21 3. EXCUSE ABSENCE OF COMMISSIONER CALDWELL FROM THE JUNE 27, 2023, PLANNING COMMISSION MEETING
23 CITY COUNCIL AGENDA Page 4 of 9 JUNE 20, 2023

4. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENT AND

AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP NO. 37891 FOR THE JEFFERSON STREET RESIDENTIAL APARTMENT

DEVELOPMENT LOCATED AT THE SOUTHEAST CORNER OF JEFFERSON

STREET AND PALM CIRCLE DRIVE
25 5. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH TKE

ENGINEERING TO PROVIDE ON-CALL TRAFFIC ENGINEERING SERVICES 31 6. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH NV5, INC AND

MSA CONSULTING FOR ON-CALL SURVEYING SERVICES
63 7. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH LANDMARK

CONSULTANTS, INC AND CONVERSE CONSULTANTS FOR ON-CALL

MATERIALS TESTING SERVICES
129

8. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH HERMANN

DESIGN GROUP, INC FOR ON-CALL LANDSCAPE ARCHITECTURAL DESIGN

SERVICES
193

9. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH DUDEK TO

PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR

THE LAKE AND IRRIGATION CONVERSION AT THE CIVIC CENTER AND SILVERROCK PARK VENUE, PROJECT NOS. 2016-06 AND 2016-08 227

10. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH ACORN

TECHNOLOGIES, INC TO PROVIDE TRAFFIC INFRASTRUCTURE

INFORMATION TECHNOLOGY SUPPORT SERVICES AND PUBLIC SAFETY

CAMERA SYSTEM INFORMATION TECHNOLOGY SUPPORT SERVICES
269

11. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH 4LEAF, INC,

BUREAU VERITAS NORTH AMERICA, INC, HR GREEN PACIFIC, AND

INTERWEST CONSULTING GROUP FOR ON-CALL BUILDING CODE PLAN

REVIEW AND INSPECTION SERVICES
299

12. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES

WITH VINTAGE ELECTRIC FOR ON-CALL ELECTRICAL SERVICES TO EXTEND THE TERM THROUGH FISCAL YEAR 2024/25 AND INCREASE THE CONTRACT AUTHORITY UP TO $150,000 OF WORK PER FISCAL YEAR EFFECTIVE FISCAL YEAR 2022/23
421

13. APPROVE ADDITIONAL FUNDS FOR FISCAL YEAR 2023/24 MEMORANDUM

OF UNDERSTANDING WITH THE GREATER COACHELLA VALLEY CHAMBER

OF COMMERCE
427
CITY COUNCIL AGENDA Page 5 of 9 JUNE 20, 2023

14. ACCEPT SILVERROCK PARK VENUE WI-FI AND CAMERA BACKBONE PROJECT NO. 2022-18, LOCATED AT SILVERROCK PARK
437

15. ACCEPT X-PARK PROJECT NO. 2015-09, LOCATED ON BLACKHAWK WAY 441

16. ADOPT RESOLUTION TO APPROVE THE CITY’S PROJECT LIST FOR FISCAL YEAR 2023/24 FOR SENATE BILL 1 – ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2023-016]
445

17. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2023/24 INVESTMENT POLICY [RESOLUTION NO. 2023-017]
451

18. ADOPT RESOLUTION TO APPROVE THIRD EXTENSION OF TIME FOR SITE DEVELOPMENT PERMIT 2014-1003 (SDP 2022-0012) AND TENTATIVE TRACT MAP NO. 36744 (TTM 2022-0002), LOCATED ON THE SOUTH SIDE OF AVENUE 54, ONE-QUARTER MILE EAST OF MADISON STREET
[RESOLUTION NO. 2023-018]
515

19. ADOPT RESOLUTION TO APPROVE CLASSIFICATION PLAN AND SALARY

PLAN/SCHEDULE FOR ALL REPRESENTED AND UNREPRESENTED
EMPLOYEES FOR FISCAL YEAR 2022/23 [RESOLUTION NO. 2023-019] 581

20. ADOPT RESOLUTION TO APPROVE BENEFIT, CLASSIFICATION, AND SALARY PLAN/SCHEDULE FOR FISCAL YEAR 2023/24
[RESOLUTION NO. 2023-020]
589

21. ADOPT RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES’ ASSOCIATION
[RESOLUTION NO. 2023-021]
597

22. APPROVE DEMAND REGISTERS DATED MAY 26, JUNE 2, AND JUNE 9, 2023 603

23. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED APRIL 30, 2023
621

24. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE TRI-STATE MATERIALS TO PURCHASE UP TO $160,000 OF MATERIALS FOR FISCAL YEAR 2022/23
627

25. ADOPT RESOLUTION TO APPROVE THE EXCHANGE OF REAL PROPERTY

BETWEEN THE CITY AND NINO ROSINI FOR CERTAIN VACANT PARCELS IDENTIFIED AS ASSESSOR’S PARCEL NUMBERS 770-125-003 AND 770-155- 001 [RESOLUTION NO. 2023-022]
629

CITY COUNCIL AGENDA Page 6 of 9 JUNE 20, 2023

BUSINESS SESSION
PAGE

1. AWARD CONTRACT FOR CONSTRUCTION OF THE AVENUE 50 AND AVENUE 52 PAVEMENT REHABILITATION PROJECT NOS. 2022-01 AND 2022-14; SEE ALSO SUPPLEMENTAL STAFF REPORT
635
635-S

2. APPROVE AMENDMENT NO. 6 TO GOLF COURSE MANAGEMENT

AGREEMENT WITH LANDMARK GOLF MANAGEMENT, LLC FOR

SILVERROCK GOLF COURSE MANAGEMENT SERVICES
639

3. APPROVE SILVERROCK RESORT 2023/24 ANNUAL PLAN 645

4. RECEIVE AND FILE FISCAL YEAR 2022/23 BUDGET UPDATE REPORT AND

APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS
673

5. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2023/24 BUDGET AND ESTABLISH THE CITY’S APPROPRIATIONS LIMIT [RESOLUTION NO. 2023-023] 679
STUDY SESSION – None
PUBLIC HEARINGS – 5:00 p.m. or thereafter
For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item; comments are limited to three (3) minutes (approximately 350 words).

Any person may submit written comments to the City Council prior to the public hearing and/or may appear and be heard in support of or opposition to the project(s) at the time of the public hearing. If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at or prior to the public hearing.

PAGE

1. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM FOR FISCAL YEAR 2023/24 LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1 [RESOLUTION NO. 2023-024]
699

2. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2023/24 THROUGH 2027/28 CAPITAL IMPROVEMENT PROGRAM [RESOLUTION NO. 2023-025] 725

3. ADOPT RESOLUTION TO VACATE A PORTION OF THE SOUTHWEST

CORNER OF AVENIDA MONTEZUMA AND AVENIDA CARRANZA PUBLIC

RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA
SUBDIVISION, UNIT NO. 6 [RESOLUTION NO. 2023-026]
737

CITY COUNCIL AGENDA Page 7 of 9 JUNE 20, 2023

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY RESOURCES

5. DESIGN AND DEVELOPMENT

6. FINANCE

7. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

14. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

15. CVAG PUBLIC SAFETY COMMITTEE (Peña)

16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)

17. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)

18. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

19. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

20. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

21. SUNLINE TRANSIT AGENCY (Peña)

22. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

23. ANIMAL CAMPUS COMMISSION (Sanchez)

24. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez & Peña)

25. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

26. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez)

27. PLANNING COMMISSION MEETING MINUTES DATED MARCH 28, 2023 753

28. PLANNING COMMISSION MEETING MINUTES DATED APRIL 11, 2023 761

29. FINANCIAL ADVISORY COMMISSION MEETING MINUTES DATED MAY 10, 2023
767
CITY COUNCIL AGENDA Page 8 of 9 JUNE 20, 2023

ADJOURNMENT
*********************************
The regular City Council meeting of July 4, 2023, has been cancelled.

The next regular meeting of the City Council will be held on July 18, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on June 16, 2023.

DATED: June 16, 2023
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
 Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.

CITY COUNCIL AGENDA Page 9 of 9 JUNE 20, 2023

*** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

La Quinta City CouncilJune 20, 2023

La Quinta City Council
June 20, 2023