POWER POINTS
CITY COUNCIL
MEETING
JUNE 20, 2023
June 20, 2023
1 City Council Regular Meeting
Financing Authority Special Meeting
Housing Authority Special Meeting
June 20, 2023
6/21/2023
City Council Regular Meeting
Financing Authority Special Meeting
Housing Authority Special Meeting
June 20, 2023
CLOSED SESSION IN PROGRESS
6/21/2023
1 2
June 20, 2023
2 Pledge of Allegiance
6/21/2023
6/21/2023
3 4
June 20, 2023
3 City Council Meeting
June 20, 2023
Presentations
City Council Meeting
June 20, 2023
P1 – Find Food Bank Programs
Presentation
5 6
June 20, 2023
4 6/21/2023
City Council Meeting
June 20, 2023
B1 – Award Contract for Ave 50 and Ave 52 Pavement
Rehabilitation Projects 2022-01 and 2022-14
7 8
June 20, 2023
5 Recommended Actions
• Appropriate $700,000 of General Funds
• Award Contract to Granite Construction, Inc.
– Authorize City Manager to execute contract
– Authorize future change orders within project budget
Project Overview
• Project 2022-01:
– Avenue 50 from Washington Street to Eisenhower Drive
• Project 2022-14:
– Avenue 52 from Washington Street to Talus Way
• 2021-22 PMP (segment):
– Avenue 52 from Desert Club to Washington Street
• Addition:
– Avenue 52 from Madison Street to Monroe Street
9 10
June 20, 2023
6 Project Description
• Base Bid:
• Avenue 50 from Eisenhower Drive to Washington Street:
– Pulverization and replacement of existing pavement and grind and overlay – Replacing non-compliant curb ramps and
– Lane reduction from two (2) lanes to one (1) lane with buffered bike and cart lane • Avenue 52 from Desert Club Drive to Washington Street:
– Grind and overlay of the existing pavement.
• Avenue 52 from Washington Street to Talus Way:
– Grind and overlay of existing pavement.
• Additive Alternates 1 and 2: CVWD adjustments
• Additive Alternate 3: • Avenue 52 from Madison Street to Monroe Street:
– Pulverization and replacement of existing pavement and grind and overlay Avenue 52 Pavement Condition
Madison Street to Monroe Street
11 12
June 20, 2023
7 Project Budget / Funding
Recommended Budget
Design/Professional: $ 70,000
Inspection/Testing/Survey: $ 100,000
Construction: $ 2,467,520
Contingency: $ 160,000
Total Project Budget: $ 2,797,520
Funding Source Amount
Project 2022-01 (Measure A): $ 1,100,000
Project 2022-14 (Measure A): $ 500,000
2021-22 PMP (General Fund): $ 497,520
General Fund Appropriation: $ 700,000
Total Funding: $ 2,797,520
Anticipated Project Schedule
• Council Considers Project Award June 20, 2023
• Execute Contract and Mobilize June 21 to July 30, 2023 • Construction (40 Working Days) August to October 2023 • Accept Improvements October 2023
13 14
June 20, 2023
8 QUESTIONS
15 16
June 20, 2023
9 City Council Meeting
June 20, 2023
B2 and B3 – SilverRock Golf Course Management
Agreement and SilverRock Resort 2023/24 Annual Plan
Management Agreement
• Knowledge of golf course operations
• Amendment No. 6
– 3-year extension until FY 2025/26
– Management Fee $130,704 with 5% annual increases
• Agreement is terminated upon transfer of course ownership to the developer
17 18
June 20, 2023
10 Fiscal Impact
• Operating Revenue $4,866,439
• Operating Expenses $5,179,432
• Net Loss ($ 312,993)
• Additional Non-Golf SilverRock Expenses
– Bank Fees $150,000
– Equipment Repairs $10,000
– Repair & Maintenance $50,000
($ 210,000)
General Fund to Underwrite Up To ($600,000)
Annual Plan Assumptions
• Impact of Site Construction
– 44,125 Rounds = $93.16 avg. Green Fee and $102.27 per round • Minimum Wage will remain $15.50 per hour
• Continue 2% into Capital Reserves or approximately $82,000 – Current Capital Reserve Balance of $530,300
• Management Fee increasing 5% to $130,704
• Advertising Budget $129,762
19 20
June 20, 2023
11 Discussion
and
Questions
Thank You
21 22
June 20, 2023
12 City Council Meeting
June 20, 2023
B4 –Fiscal Year 2022/23 Budget Update Report
Report Summary
• Changes to General Fund, Internal Service Fund,
and Special Revenue Funds
• Recommended adjustments
–Revenues $7,328,000
–Expenditures $980,500
Fund # Fund Name Revenues Expenses
101 General Fund 7,205,000 $ 383,500 $
215 Lighting and Landscape Fund - 80,000
241 Housing Authority Fund 123,000 395,000
601 SilverRock Resort Fund - 100,000
501 Facility and Fleet Replacement Fund - 22,000
TOTAL ADJUSTMENTS ALL FUNDS 7,328,000 $ 980,500 $
23 24
June 20, 2023
13 General Fund Revenue
Revenue Description - General Fund Adjustment
Tax Revenues 2,800,000 $
Licenses & Permits 60,000
Intergovernmental 1,500,000
Charges for Services 50,000
Use of Money & Property 2,300,000
Miscellaneous 495,000
TOTAL GF REVENUE ADJUSTMENTS 7,205,000 $
General Fund
Expenditure Adjustments
Expense Description- General Fund Adjustment
Community Resources 101,000 $
Marketing 85,000
Public Works 197,500
TOTAL GF EXPENSE ADJUSTMENTS 383,500 $
25 26
June 20, 2023
14 Other Fund Adjustments
Other Fund Adjustments Revenue Expenses
Lighting & Landscape Fund (215) - $ 80,000 $
Housing Authority Fund (241) 123,000 395,000
Silverrock Resort Fund (601) - 100,000
Facility & Fleet Replacement Fund (501) - 22,000
TOTAL ADJUSTMENTS 123,000 $ 597,000 $
Discussion & Questions
27 28
June 20, 2023
15 City Council Meeting
June 20, 2023
B5 – Adopt Fiscal Year 2023/24 Budget
29 30
June 20, 2023
16 Budget Adoption Summary
General Fund
Revenues and
Expenses
Measure G
Sales Tax
General Fund
Reserves &
Carryovers
Summary of
all Funds
Appropriations
Limit
Personnel
Schedule
2023/24
General Fund
Summary
31 32
June 20, 2023
17 Measure G Sales Tax
Measure
G …
Police
Servic…
Capital
Improvem
ents 42%
Measure G Sales Tax Revenue 15,700,000 Allocation by Category $ Police Services (5,100,000)
Capital Improvements (6,600,000)
Available for Appropriation 4,000,000 $
MEASURE G SALES TAX SUMMARY
General Fund Reserves
• Capital Improvement Carryovers estimated at $18,000,000 • Operating Carryovers $950,000
• RDA Loan repayment $3,437,076
- 80% General Fund $2,749,661
- 20% Housing Authority Fund $687,415
Fund Balance Summary Estimated as
of 6/30/2023 Target Deficit/Surplus
Emergency Reserves
Natural Disaster 15,000,000 $ 15,000,000 -
Economic Disaster 13,000,000 13,000,000 -
Cash Flow Reserve 5,000,000 5,000,000 -
Capital Replacement Reserve 12,000,000 12,000,000 -
Unassigned Reserve 14,500,000 - -
Total Committed & Unassigned Funds 59, 45,000,000 500,000 - -
Sales Tax (Measure G) 15,125,000 -
Public Safety Fire Service Trust 11,500,000 -
Pension Trust Fund 5,200,000 5,000,000 200,000
Other Post Employment Benefit Trust 1,800,000 -
Total Assigned Funds 33, 625,000
Overall Total 93,125,000 $ 50,000,000 200,000
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June 20, 2023
18 Summary of All Funds
• Total for all Funds:
– Revenues $123,608,488
– Expenses $122,084,878
Appropriations Limit & Personnel
• GANN Limit for 2023/24 - $170,450,479
– Total applicable revenues $75,918,000
– Under by $94,532,479
• Personnel Schedule
– 100 Full-Time
– 7.75 Part-Time
– 5 Elected Officials
35 36
June 20, 2023
19 DISCUSSION & QUESTIONS
37 38
June 20, 2023
20 City Council Meeting
June 20, 2023
PH1 – Lighting and Landscape Assessment
District 89-1 FY 2023/24
Summary
• Annually, Council takes actions to levy annual
assessments for Citywide L&L District
• Assessments fund Right-of-Way landscape,
lighting, median, and parkway maintenance
• Assessment rate remains $35.60
per Equivalent Benefit Unit (same since 1997)
39 40
June 20, 2023
21 Fiscal Impacts • L&L District 89-1 for FY 2023/24:
• Revenues = $989,016
• County Service Area 152 Offset = $150,000
• Combined Total = $1,139,016
• Estimated Expenditures = $2,617,176
• $1,478,160 short fall funded by General Fund
Questions?
41 42
June 20, 2023
22 City Council Meeting
June 20, 2023
PH2 – 2023/24 through 2027/28
Capital Improvement Program
43 44
June 20, 2023
23 Capital Improvement Program (CIP)
• 5-year plan
• Identifies scope, budget, schedule
• Streets, transportation, parks, sidewalks,
facilities, drainage, landscaping projects
Presented CIP Projects
• City Council
– April 4, 2023
• Financial Advisory Commission
– April 5, 2023
45 46
June 20, 2023
24 2023/24 CIP Projects
• Incorporated into Operating Budget
– July 1, 2023
2023/24
CIP
Budget
Project No. Project Total Funding
2324ADA ADA Accessible Ramps - Various Locations 20,000 $ 2324CPM Citywide Preventative Maintenance Plan Improvements 50,000 $ 2324PMP Pavement Management Plan Street Improvements 1,500,000 $ 2324STI Sidewalks - Various Locations 55,000 $
2324TMI Citywide Traffic Signal Maintenance Improvements 235,000 $ 2324DRA Citywide Drainage Enhancements 477,000 $
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 $ 201804 Landscape and Lighting Median Island Improvements 500,000 $ 201805 Maintenance and Operations Yard 180,000 $
201905 Highway 111 Corridor Area Plan Implementation 1,000,000 $ 202008 Avenue 48 Art and Music Line 2,400,000 $
202102* Fritz Burns Park Improvements 5,500,000 $
202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 439,400 $ 202301 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street) 1,380,000 $ 202302 Avenue 52 Monroe Street (New Traffic Signal) 150,000 $ 202303 Washington Street Sidewalk Improvements (Avenue 50 to Calle Tampico) 478,000 $ 202304 Highway 111 Event Site 500,000 $
202305 X Park Pedestrian Signal 250,000 $
202306 La Quinta Parks Phase I (Sports Complex, CMP, and La Quinta Park) 650,000 $ 202307 Citywide Miscellaneous ADA Improvements 136,300 $ 202308 X Park Building ADA Improvements 350,000 $
202309 Washington Street Connector to Art and Music Line 1,200,000 $ 202310 SilverRock Dust Control Improvements 1,000,000 $ TOTAL: 18,850,700 $
TEAL: Measure G Funds $6,600,000 (35%)
ORANGE: General Funds $4,902,000 (26%)
Special Revenue Funds $4,566,300 (24.2%)
*Project 202102 has multiple funding sources - Measure G, General Fund, and Grant Funding Color Key
WHITE: Measure A and SB1 RMRA Funds $2,782,400 (14.8%)
47 48
June 20, 2023
25 2023-24 CIP PROJECTS
8 Transportation – Pedestrian Projects
6 Parks and Facilities Projects
3 Transportation – Roadway Projects
2 Landscape Improvement Projects
2 Traffic Signal Improvement Projects
1 Drainage Improvement Project
1 Developer Reimbursement
49 50
June 20, 2023
26 Transportation - Pedestrian
• ADA Accessible Ramps – Various Locations
• Sidewalks – Various Locations
• Highway 111 Corridor Area Plan Implementation
• Avenue 48 Art and Music Line
• Washington Street Sidewalk Improvements
• Avenue 50 to Calle Tampico
• X Park Pedestrian Signal
• Citywide Miscellaneous ADA Improvements
• Washington Street Connector to Art and Music Line
Parks and Facilities
• Citywide Preventative Maintenance Improvements
• Maintenance and Operations Yard
• Fritz Burns Park Improvements
• Highway 111 Event Site
• La Quinta Parks Phase I
• Sports Complex, Colonel Mitchell Paige fields, and La Quinta Park • X Park Building ADA Improvements
51 52
June 20, 2023
27 Transportation - Roadway
• Pavement Management Plan
• Avenue 50 Widening Improvements
• Jefferson Street to Madison Street
• Avenue 58 Pavement Rehabilitation
• Jefferson Street to Madison Street
Traffic Signal Improvements
Citywide Traffic Signal Maintenance Improvements
Avenue 52 Monroe Street (New Traffic Signal)
Other 2023-24 CIP Projects
Landscape Improvements
Landscape and Lighting Median Island Improvements
SilverRock Dust Control Improvements
Drainage Enhancements
Citywide Drainage Enhancements
Reimbursement Agreements
Developer Reimbursement for DIF Eligible Improvements 53 54
June 20, 2023
28 Highlights of Years 2-5 of CIP
• Parks, Landscape and Facilities
– Landscape and Lighting Median Island
Improvements
– Maintenance and Operations Yard
– Phase III Safety Camera System
Highlights of Years 2 - 5 of CIP
• Transportation – Pedestrian
– Washington Street Sidewalk Improvements
(Avenue 50 to Calle Tampico)
– Highway 111 Corridor Area Plan
Implementation
– Avenue 50 Sidewalk Improvements
(Washington St. to Avenida Montero)
55 56
June 20, 2023
29 Highlights of Years 2 - 5 of CIP
• Transportation – Roadway
– 11 Pavement Rehabilitation Projects
– Highway 111/Simon Drive Dual Left Turn Lanes
– Corporate Centre Drive Gap Closure
– 5-Year PMP Update
• Traffic Signal Improvements
– Washington Street at Lake La Quinta Drive
(New Traffic Signal)
Highlights of Years 2-5 of CIP
• Drainage Enhancements
– Citywide Drainage Enhancements
• Reimbursement Agreements
– Developer Reimbursement for DIF Eligible
Improvements
57 58
June 20, 2023
30 QUESTIONS?
59 60
June 20, 2023
31 City Council Meeting
June 20, 2023
PH3 – Street Vacation at the Southwest Corner of
Avenida Montezuma and Avenida Carranza
Proposed Street Vacation
• Area was dedicated on a subdivision map in 1934
• Street configuration changed when constructed in 1993 • Area not needed for street purposes
• Planning Commission found it consistent with La Quinta General Plan on June 13, 2023
• Exempt under CEQA Guidelines, Section 15301(c) – Class 1 • No objections and no easements from utility agencies
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June 20, 2023
32 Street Vacation Exhibit
• Vacation area is 1,823 SF
• Allow owner to meet
setback requirement for
future addition
Legal Description and Plat
63 64
June 20, 2023
33 65