Agenda — La Quinta City Council, July 18, 2023

CITY COUNCIL AGENDA Page 1 of 8 JULY 18, 2023

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JULY 18, 2023
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA Page 2 of 8 JULY 18, 2023

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.

CONFIRMATION OF AGENDA
CITY COUNCIL AGENDA Page 3 of 8 JULY 18, 2023

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

2. ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY

MANAGER

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. CERTIFICATE OF RECOGNITION COMMENDING ELEMENTARY STUDENT JAMESON HERRERA FOR RECEIVING THE “DO THE RIGHT THING” AWARD

2. INTRODUCE RIVERSIDE COUNTY FIRE DEPARTMENT NEW LA QUINTA

DIVISION CHIEF RICHARD TOVAR

3. COACHELLA VALLEY CONSERVATION COMMISSION UPDATE BY COACHELLA

VALLEY ASSOCIATION OF GOVERNMENTS CONSERVATION PROGRAM

MANAGER PETER SATIN

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE

1. APPROVE COUNCIL MEETING MINUTES OF JUNE 6, 2023 9

2. APPROVE COUNCIL MEETING MINUTES OF JUNE 20, 2023 21

3. APPROVE COUNCIL AND HOUSING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 30, 2023
33 CITY COUNCIL AGENDA Page 4 of 8 JULY 18, 2023

4. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JUNE 30, 2023 39

5. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JULY 10, 2023 41

6. AUTHORIZE OVERNIGHT TRAVEL FOR TWO COUNCILMEMBERS, CITY

CLERK, FINANCE DIRECTOR, AND HUMAN RESOURCES MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2023

RISK MANAGEMENT EDUCATIONAL FORUM IN CARLSBAD, CALIFORNIA, AUGUST 30 – SEPTEMBER 1, 2023
43 7. AUTHORIZE OVERNIGHT TRAVEL FOR THE DESIGN AND DEVELOPMENT

DIRECTOR AND ONE PLANNING STAFF MEMBER TO ATTEND THE
AMERICAN PLANNING ASSOCIATION CALIFORNIA CHAPTER’S ANNUAL CONFERENCE IN FRESNO, CALIFORNIA, SEPTEMBER 16-19, 2023 45 8. AUTHORIZE OVERNIGHT TRAVEL FOR PUBLIC WORKS DEPUTY

DIRECTOR TO ATTEND THE AMERICAN PUBLIC WORKS ASSOCIATION CONFERENCE IN SAN DIEGO, CALIFORNIA, AUGUST 27-30, 2023 47 9. APPROVE CONTRACT SERVICES AGREEMENT WITH ALPHA MEDIA FOR MARKETING SERVICES FOR FISCAL YEAR 2023/24
49 10. APPROVE TEMPORARY ART LOAN AGREEMENT WITH CJ RENCH FOR

THREE SCULPTURES TO BE DISPLAYED AT SILVERROCK PARK
53 11. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE CREATIVE LIGHTING & ELECTRICAL, INC., FOR ADDITIONAL SPENDING AUTHORITY UP TO $100,000 FOR ADDITIONAL NON-CONTRACTED MAINTENANCE AND/OR REPAIR ITEMS IN FISCAL YEAR 2023/24 WHEN THEY ARE THE

QUALIFIED AND/OR LOWEST BIDDER
65 12. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC.

FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR
ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE FOR

MEDIAN LANDSCAPE RESTORATION WITHIN THE LIGHTING & LANDSCAPE ASSESSMENT DISTRICT 89-1 WHEN THEY ARE THE QUALIFIED AND/OR

LOWEST BIDDER
67 13. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE VINTAGE

ASSOCIATES, INC FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE

SOURCE FOR LANDSCAPE RESTORATION WITHIN CITYWIDE PARKS

WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER
69 14. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SHADE STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC. 71 CITY COUNCIL AGENDA Page 5 of 8 JULY 18, 2023

THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR
INSTALLATION OF SHADE STRUCTURES AT ADAMS PARK PROJECT NO. 2023-11, EISENHOWER PARK PROJECT NO. 2023-12, VELASCO PARK PROJECT NO. 2023-14 AND SEASONS DOG PARK PROJECT NO. 2023-13 113
117
121
129
135
161

15. APPROPRIATE ADDITIONAL FUNDING IN THE AMOUNT OF $950,000; AND

AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR THE
FRED WARING DRIVE PAVEMENT REHABILITATION PROJECT NO.
2022-03, LOCATED FROM WASHINGTON STREET TO ADAMS STREET

16. ACCEPT CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.47-22) LOCATED AT VARIOUS

LOCATIONS ALONG AVENIDA MONTEZUMA

17. ADOPT RESOLUTION DESIGNATING SPEED LIMIT FOR ADAMS STREET FROM DARBY ROAD TO FRED WARING DRIVE [RESOLUTION NO. 2023-027]

18. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2023

19. APPROVE DEMAND REGISTERS DATED JUNE 16, JUNE 23, AND JUNE 30, 2023

20. APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED APRIL 7, MAY 19, AND JUNE 16, 2023

21. ADOPT RESOLUTION TO ACCEPT DONATION OF CERTAIN REAL

PROPERTY FROM BAY SHORE INCORPORATED PENSION TRUST FOR

HISTORIC PRESERVATION AND DISPLAY, LOCATED NORTH OF HIGHWAY 111, WEST OF WASHINGTON STREET, IDENTIFIED AS ASSESSOR’S PARCEL NUMBER 604-050-018 [RESOLUTION NO. 2023-028]
169

BUSINESS SESSION
PAGE

1. APPROVE MASTER PLAN FOR THE LA QUINTA CULTURAL CAMPUS PROJECT NO. 2019-01 AND AMENDMENT NO. 2 TO AGREEMENT FOR

CONTRACT SERVICES WITH HGA AUTHORIZING PRELIMINARY WORK ASSOCIATED WITH PHASE 2 OF THE PROJECT AND RELATED

COMPENSATION
175

2. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR YEAR ENDED JUNE 30, 2022
259
STUDY SESSION – None
CITY COUNCIL AGENDA Page 6 of 8 JULY 18, 2023

PUBLIC HEARINGS – 5:00 p.m. or thereafter
For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item; comments are limited to three (3) minutes (approximately 350 words).

Any person may submit written comments to the City Council prior to the public hearing and/or may appear and be heard in support of or opposition to the project(s) at the time of the public hearing. If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at or prior to the public hearing.

PAGE

1. ADOPT RESOLUTION TO UPDATE THE CITY’S USER AND REGULATORY MASTER FEE SCHEDULE [RESOLUTION NO. 2023-029]
463

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY RESOURCES

5. DESIGN AND DEVELOPMENT

6. FINANCE

7. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND SUSTAINABILITY COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Evans)

10. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

11. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

12. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

13. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

15. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

16. CVAG PUBLIC SAFETY COMMITTEE (Peña)
CITY COUNCIL AGENDA Page 7 of 8 JULY 18, 2023

17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)

18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)

19. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

20. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

21. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

22. SUNLINE TRANSIT AGENCY (Peña)

23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

24. ANIMAL CAMPUS COMMISSION (Sanchez)

25. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez & Peña)

26. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

27. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF JUNE 21, 2023 559

28. FINANCING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 20, 2023 563

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on August 1, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on July 13, 2023.

DATED: July 13, 2023
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
 Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.

CITY COUNCIL AGENDA Page 8 of 8 JULY 18, 2023

 If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.
*** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

La Quinta City CouncilJuly 18, 2023

La Quinta City Council
July 18, 2023