Agenda — La Quinta City Council, January 16, 2024

CITY COUNCIL AGENDA Page 1 of 8 JANUARY 16, 2024

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JANUARY 16, 2024
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda.

The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

CONFIRMATION OF AGENDA

CLOSED SESSION

1. SEMI-ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION –

CITY MANAGER

2. SEMI-ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION –

CITY ATTORNEY

3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (d) OF SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA Page 2 of 8 JANUARY 16, 2024

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. AMERICAN PUBLIC WORKS ASSOCIATION SOUTHERN CALIFORNIA CHAPTER – AWARDED THE 2023 PROJECT OF THE YEAR B.E.S.T. (BUILDING

EXCELLENCE, SHAPING TOMORROW) AWARD TO THE CITY OF LA QUINTA FOR THE JEFFERSON STREET AT AVENUE 53 ROUNDABOUT AND ROAD DIET

PROJECT

2. AMERICAN PUBLIC WORKS ASSOCIATION SOUTHERN CALIFORNIA CHAPTER – AWARDED THE 2023 TOP LEADER OF THE YEAR AWARD TO MANAGEMENT

ANALYST JULIE MIGNOGNA IN THE PUBLIC WORKS DEPARTMENT

3. CHUCKWALLA NATIONAL MONUMENT – DESIGNATION UPDATE BY RESIDENT

KATIE BARROWS, VOLUNTEER WITH THE PROTECT CALIFORNIA DESERTS

COALITION

4. PALM SPRINGS AIR MUSEUM – PRESENTATION ON THE “EDUCATION, TAKING THE NEXT STEP” PROGRAM BY VICE CHAIRMAN FRED BELL

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE

1. APPROVE CITY COUNCIL MEETING MINUTES OF DECEMBER 19, 2023 9

2. ACCEPT CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2021-08

LOCATED AT VARIOUS LOCATIONS
23 3. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND

ADVERTISE FOR BID THE CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2023-07
27 CITY COUNCIL AGENDA Page 3 of 8 JANUARY 16, 2024

4. APPROVE AMENDMENT NO. 3 TO REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR AVENUE 48 ARTS AND MUSIC LINE PROJECT NO. 2020-08
31 5. APPROVE RESIDENCY REQUIREMENT REVISION TO VETERANS

RECOGNITION PROGRAM CRITERIA
101

6. APPROVE PURCHASE OF ITERIS TRAFFIC SIGNAL VIDEO DETECTION

EQUIPMENT FOR THE INTERSECTION AT DUNE PALMS ROAD AND DESERT

CREST DRIVE
105

7. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH VISUAL EDGE IT

FOR PRINTER/COPIER PURCHASE AND MAINTENANCE SERVICES FOR FISCAL YEARS 2023/2024 THROUGH 2028/2029; AND APPROVE DISPOSAL

OF SURPLUS EQUIPMENT
113

8. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH CARAHSOFT

TECHNOLOGY CORP FOR THE PURCHASE AND IMPLEMENTATION OF

OPENGOV ENTERPRISE ASSET MANAGEMENT SOFTWARE SYSTEM
153

9. AUTHORIZE SPENDING AUTHORITY FOR STAFF TO PURCHASE

INFORMATION TECHNOLOGY EQUIPMENT AND SOFTWARE THROUGH

CDWG, CARAHSOFT, NEWEGG, AND DELL
205

10. EXCUSE ABSENCE OF COMMISSIONER CALDWELL FROM THE JANUARY 9, 2024, PLANNING COMMISSION MEETING
207

11. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO ATTEND

TOURISM OUTREACH ACTIVATION IN SAN DIEGO, CALIFORNIA, FEBRUARY 16-18, 2024
209

12. APPROVE DEMAND REGISTERS DATED DECEMBER 15, AND DECEMBER 22, 2023, AND JANUARY 5, 2024
211

13. APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED OCTOBER 6, NOVEMBER 10, AND DECEMBER 8, 2023 231

STUDY SESSION
PAGE

1. DISCUSS COST-SHARE OPTIONS FOR ELECTRICAL SUBSTATION

UPGRADES
239

BUSINESS SESSION
PAGE

1. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH: 1) PACIFIC PLAY SYSTEMS, INC FOR PLAYGROUND DESIGN, PROJECT NO. 2023-24; 2) SHADE STRUCTURES, INC, DBA USA SHADE & FABRIC STRUCTURES 241
CITY COUNCIL AGENDA Page 4 of 8 JANUARY 16, 2024

INC, FOR SHADE STRUCTURE, PROJECT NO. 2023-25; AND 3) PLAYCORE

WISCONSIN, INC, DBA GAMETIME, FOR PERIMETER FITNESS EQUIPMENT, PROJECT NO. 2023-26, FOR LA QUINTA PARK

2. ADOPT RESOLUTION TO APPROVE A POLICY FOR FORMATION OF LANDSECURED FINANCING DISTRICTS [RESOLUTION NO. 2024-001] 349

3. RECEIVE AND FILE FISCAL YEAR 2022/23 GENERAL FUND YEAR-END

BUDGET REPORT AND APPROVE THE AMENDED BUDGET CARRYOVERS 365
PUBLIC HEARINGS – 5:00 p.m. or thereafter
For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item; comments are limited to three (3) minutes (approximately 350 words).

Any person may submit written comments to the City Council prior to the public hearing and/or may appear and be heard in support of or opposition to the project(s) at the time of the public hearing. If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at or prior to the public hearing.

PAGE

1. INTRODUCE FOR FIRST READING AN ORDINANCE TO APPROVE ZONING ORDINANCE AMENDMENT 2023-1001 TO MODIFY FLAGPOLE

REGULATIONS REGARDING THE PLACEMENT OF FLAGPOLES FOR

RESIDENTIAL ZONING DISTRICTS MANAGED BY HOMEOWNER
ASSOCIATIONS; CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15061 (b)(3), COMMON SENSE
EXEMPTION. LOCATION: CITY-WIDE [ORDINANCE NO. 609]
383

2. ADOPT RESOLUTION TO UPDATE THE CITY’S USER AND REGULATORY MASTER FEE SCHEDULE BY ADDING A PERMIT FEE FOR LARGE LOT – QUALIFIED AND CERTIFIED [RESOLUTION NO. 2024-002]
423

3. ADOPT RESOLUTIONS TO: 1) APPROVE SPECIFIC PLAN AMENDMENT 2022-0003 (SP 1997-029, AMENDMENT 6) AND SITE DEVELOPMENT PERMIT 2022-0007 FOR A 125-ROOM HAMPTON INN HOTEL, AND 2) ADOPT AN

ADDENDUM TO THE PREVIOUSLY ADOPTED MITIGATED NEGATIVE
DECLARATION (EA2017-0009) PURSUANT TO SECTION 15164 OF THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT IN THAT NO SUBSTANTIAL

CHANGES TO THE PROJECT ARE PROPOSED THAT RESULT IN NEW
SIGNIFICANT ENVIRONMENTAL EFFECTS; LOCATION: SOUTHWEST

CORNER OF LA QUINTA DRIVE AND AUTO CENTRE DRIVE
[RESOLUTION NOS. 2024-003 AND 2024-004]
431

CITY COUNCIL AGENDA Page 5 of 8 JANUARY 16, 2024

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY SERVICES

5. DESIGN AND DEVELOPMENT

6. FINANCE

7. PUBLIC SAFETY

8. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND SUSTAINABILITY COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

13. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (McGarrey)

14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

15. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

16. CVAG PUBLIC SAFETY COMMITTEE (Peña)

17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)

18. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

19. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

20. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

21. SUNLINE TRANSIT AGENCY (Peña)

22. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

23. ANIMAL CAMPUS COMMISSION (Sanchez)

24. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez)

25. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

26. FINANCIAL ADVISORY COMMISSION MEETING MINUTES OF NOVEMBER 8, 2023
591

27. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF DECEMBER 20, 2023
593
CITY COUNCIL AGENDA Page 6 of 8 JANUARY 16, 2024

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on February 6, 2024, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on January 12, 2024.

DATED: January 12, 2024
MONIKA RADEVA, City Clerk
City of La Quinta, California

PUBLIC NOTICES
 Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.

CITY COUNCIL AGENDA Page 7 of 8 JANUARY 16, 2024

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly CITY COUNCIL AGENDA Page 8 of 8 JANUARY 16, 2024

is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.
*** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

La Quinta City CouncilJanuary 16, 2024

La Quinta City Council
January 16, 2024