Agenda packet — La Quinta City Council, February 20, 2024 (part 2 of 3)

Par Value Book Value
Maturity
Date
Stated
Market Value Rate
December 31, 2023
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of La Quinta
YTM
CUSIP Investment # Term 365
Purchase
Date
Certificate of Deposits
08016PDQ9 1270 Belmont Bank and Trust 04/16/2020 248,000.00 244,974.34 248,000.00 1.250 1,461 106 1.251 04/16/2024 06417NZQ9 1329 Bank OZK 07/29/2021 248,000.00 234,832.93 248,000.00 0.400 1,280 394 0.401 01/29/2025 064520BG3 1287 Bank Princeton 06/30/2020 248,000.00 236,153.43 248,000.00 0.500 1,644 364 0.500 12/30/2024 064860MC0 1476 Bank of the Sierra 03/15/2023 244,000.00 239,728.55 244,000.00 4.600 1,461 1,169 4.604 03/15/2027 09582YAF9 1467 Blue Ridge Bank 02/28/2023 244,000.00 233,469.99 244,000.00 4.200 1,826 1,519 4.202 02/28/2028 05580AD50 1333 BMW Bank 09/10/2021 245,000.00 237,175.02 245,000.00 0.650 1,096 253 0.651 09/10/2024 06652CHB0 1227 BankWest Inc 09/27/2019 248,000.00 241,427.17 248,000.00 1.700 1,827 270 1.702 09/27/2024 05584CJJ6 1533 BNY Mellon 09/07/2023 244,000.00 244,370.24 244,000.00 4.500 1,827 1,711 4.505 09/07/2028 108622NJ6 1479 Bridgewater Bank 03/29/2023 248,000.00 245,463.69 248,000.00 4.850 1,461 1,183 4.767 03/29/2027 130162BL3 1564 California Credit Union 12/28/2023 244,000.00 244,274.48 244,000.00 5.100 550 546 5.105 06/30/2025 14042RQB0 1346 Capital One Natl Assn FDIC4297 11/17/2021 248,000.00 222,727.20 248,000.00 1.100 1,826 1,051 1.101 11/17/2026 14042TDD6 1271 Capital One USA FDIC33954 04/08/2020 245,000.00 234,104.54 245,000.00 1.600 1,826 463 1.601 04/08/2025 14622LAA0 1316 Carter FCU 04/27/2021 248,000.00 226,548.39 248,000.00 0.750 1,826 847 0.750 04/27/2026 20033A3A2 1386 Comenity Capital Bank 04/14/2022 248,000.00 231,104.79 248,000.00 2.650 1,826 1,199 2.652 04/14/2027 15118RRH2 1220 Celtic Bank 08/30/2019 248,000.00 242,440.37 248,000.00 1.850 1,827 242 1.852 08/30/2024 156634AK3 1184 Century Next Bank 05/29/2019 248,000.00 245,035.25 248,000.00 2.500 1,827 149 2.503 05/29/2024 152577BN1 1493 Central Bank 05/12/2023 248,000.00 234,975.04 248,000.00 4.000 1,827 1,593 4.005 05/12/2028 169894AS1 1284 Chippewa Valley Bk 06/24/2020 248,000.00 232,496.36 248,000.00 0.600 1,826 540 0.600 06/24/2025 16141BAC5 1506 Chartway FCU 06/09/2023 248,000.00 246,237.38 248,000.00 4.900 1,096 890 4.905 06/09/2026 12547CBJ6 1497 CIBC Bank USA 05/16/2023 244,000.00 234,535.13 244,000.00 4.350 1,827 1,597 4.355 05/16/2028 17286TAG0 1252 Citadel FCU 02/27/2020 248,000.00 237,875.70 248,000.00 1.650 1,827 423 1.652 02/27/2025 2027506M2 1268 Commonwealth Business Bk 03/31/2020 248,000.00 235,995.58 248,000.00 1.250 1,826 455 1.251 03/31/2025 20825WAR1 1357 Connexus CU 12/23/2021 249,000.00 223,623.50 249,000.00 1.250 1,826 1,087 1.250 12/23/2026 22258JAB7 1430 County Schools FCU 09/30/2022 248,000.00 240,314.64 248,000.00 4.400 1,826 1,368 4.325 09/30/2027 20416TAQ5 1202 Communitywide FCU 06/28/2019 248,000.00 244,149.36 248,000.00 2.250 1,827 179 2.253 06/28/2024 20786ADL6 1334 Connect One 09/24/2021 248,000.00 221,914.91 248,000.00 0.800 1,826 997 0.800 09/24/2026 176688CP2 1199 Citizens State Bank 06/21/2019 248,000.00 244,473.02 248,000.00 2.400 1,827 172 2.403 06/21/2024 23204HPB8 1507 Customers Bank 06/14/2023 244,000.00 242,053.80 244,000.00 4.500 1,827 1,626 4.505 06/14/2028 23248UAB3 1494 Cy-Fair FCU 05/12/2023 248,000.00 239,844.46 248,000.00 4.500 1,827 1,593 4.505 05/12/2028 24773RCR4 1377 Delta Natl B&T 03/09/2022 245,000.00 224,336.22 245,000.00 2.000 1,814 1,151 2.001 02/25/2027 25460FDW3 1438 Direct FCU 11/07/2022 248,000.00 247,739.57 248,000.00 4.800 1,827 1,407 4.735 11/08/2027 254673E69 1392 Discover Bank Greenwood DE CF 05/24/2022 245,000.00 238,284.99 245,000.00 3.100 1,099 512 3.103 05/27/2025 25844MAK4 1447 Dort Financial CU 12/16/2022 247,000.00 244,121.28 247,000.00 4.500 1,826 1,445 4.503 12/16/2027 27004PCM3 1375 Eaglemark Savings 03/02/2022 245,000.00 224,249.36 245,000.00 2.000 1,826 1,156 2.001 03/02/2027 291916AJ3 1555 Empower FCU 11/15/2023 247,000.00 249,721.34 247,000.00 5.250 1,827 1,780 5.255 11/15/2028 299547AQ2 1196 Liberty FCU F/K/A Evansville T 06/12/2019 248,000.00 244,877.29 248,000.00 2.600 1,827 163 2.603 06/12/2024 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:22 PM (PRF_PM2) 7.3.0
101 CLICK HERE to Return to Agenda
Days to
Maturity

Page 7 ends

Par Value Book Value
Maturity
Date
Stated
Market Value Rate
December 31, 2023
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of La Quinta
YTM
CUSIP Investment # Term 365
Purchase
Date
Certificate of Deposits
87270LDL4 1306 TIAA F/K/A EverBank 02/12/2021 245,000.00 223,602.97 245,000.00 0.500 1,826 773 0.500 02/12/2026 300185LM5 1457 Evergreen Bank Group 01/27/2023 248,000.00 241,854.89 248,000.00 3.850 1,277 938 3.849 07/27/2026 307811DF3 1363 Farmers & Merch 01/14/2022 249,000.00 233,528.25 249,000.00 0.900 1,277 560 0.900 07/14/2025 30960QAR8 1526 Farmers Insurance Group FCU 07/26/2023 248,000.00 248,154.97 248,000.00 5.400 733 574 5.408 07/28/2025 31617CAV5 1317 Fidelity Homestead 04/30/2021 248,000.00 225,081.63 248,000.00 0.700 1,826 850 0.711 04/30/2026 33847E3A3 1276 Flagstar 04/30/2020 248,000.00 235,443.90 248,000.00 1.250 1,826 485 1.251 04/30/2025 34520LAT0 1435 Forbright Bank 11/02/2022 248,000.00 245,955.75 248,000.00 4.600 1,826 1,401 4.602 11/02/2027 319137CB9 1562 First Bank 12/28/2023 244,000.00 243,388.29 244,000.00 4.450 729 725 4.456 12/26/2025 35637RDC8 1248 Freedom Financial 02/14/2020 248,000.00 237,817.29 248,000.00 1.550 1,827 410 1.552 02/14/2025 35089LAF0 1491 Four Points FCU 05/10/2023 248,000.00 244,255.51 248,000.00 4.550 1,097 861 4.443 05/11/2026 372348DJ8 1556 The Genoa Banking Company 11/28/2023 248,000.00 244,824.06 248,000.00 4.600 1,827 1,793 4.605 11/28/2028 37173RAL7 1561 Genesee Regional Bank 12/27/2023 244,000.00 242,829.86 244,000.00 4.200 1,097 1,092 3.638 12/28/2026 38149MXK4 1326 Goldman Sachs 07/28/2021 248,000.00 224,336.93 248,000.00 1.000 1,826 939 1.001 07/28/2026 38120MCA2 1511 Golden State Business Bank 06/22/2023 249,000.00 242,682.58 249,000.00 4.450 1,461 1,268 4.453 06/22/2027 39573LBC1 1313 Greenstate FCU 04/16/2021 249,000.00 227,728.72 249,000.00 0.950 1,826 836 0.951 04/16/2026 397417AQ9 1419 Greenwoods State Bank 05/17/2022 248,000.00 233,839.82 248,000.00 3.050 1,826 1,232 3.052 05/17/2027 42228LAN1 1547 Healthcare Systems FCU 10/27/2023 248,000.00 245,623.50 248,000.00 5.100 1,827 1,761 5.106 10/27/2028 45157PAZ3 1450 Ideal CU 12/29/2022 248,000.00 245,061.30 248,000.00 4.500 1,826 1,458 4.502 12/29/2027 46256YAZ2 1186 Iowa State Bank 05/23/2019 245,000.00 242,128.24 245,000.00 2.400 1,827 143 2.403 05/23/2024 472312AA5 1514 Jeep Country FCU 06/29/2023 248,000.00 243,625.16 248,000.00 4.700 1,461 1,275 4.704 06/29/2027 48128HXU7 1185 JP Morgan Chase 05/16/2019 245,000.00 243,047.06 245,000.00 3.250 1,827 136 3.254 05/16/2024 49306SJ56 1475 Kay Bank, N.A. 03/15/2023 244,000.00 242,644.57 244,000.00 5.000 733 441 5.008 03/17/2025 499724AP7 1532 Knoxville TVA Credit Union 08/25/2023 248,000.00 243,057.90 248,000.00 4.850 1,827 1,698 4.854 08/25/2028 51828MAC8 1449 Latino Comm. CU 12/21/2022 248,000.00 245,109.85 248,000.00 4.500 1,826 1,450 4.503 12/21/2027 530520AH8 1466 Liberty First CU 02/21/2023 248,000.00 240,101.16 248,000.00 4.500 1,827 1,513 4.504 02/22/2028 501798RP9 1356 LCA Bank Corp 12/27/2021 248,000.00 225,580.01 248,000.00 1.000 1,642 907 1.000 06/26/2026 52168UHY1 1389 Leader Bank 04/22/2022 245,000.00 236,813.75 245,000.00 2.550 1,096 477 2.552 04/22/2025 52171MAM7 1549 Leaders Credit Union 10/30/2023 248,000.00 249,782.90 248,000.00 5.100 1,827 1,764 5.106 10/30/2028 52470QEC4 1539 Legacy Bank & Trust 09/27/2023 248,000.00 239,359.38 248,000.00 4.500 1,827 1,731 4.505 09/27/2028 524661CB9 1197 Legacy Bank 06/19/2019 248,000.00 244,512.69 248,000.00 2.400 1,827 170 2.403 06/19/2024 50625LAW3 1384 Lafayette FCU 03/30/2022 248,000.00 245,978.16 248,000.00 2.050 729 87 2.053 03/28/2024 538036GV0 1238 Live Oak Bank 11/27/2019 248,000.00 244,366.54 248,000.00 1.800 1,644 148 1.802 05/28/2024 51210SQU4 1208 Lakeside Bank 07/30/2019 248,000.00 247,277.27 248,000.00 2.000 1,644 28 2.003 01/29/2024 51507LCC6 1305 Landmark Community Bank 01/22/2021 248,000.00 226,745.58 248,000.00 0.500 1,826 752 0.500 01/22/2026 560507AQ8 1522 Maine Savings FCU 07/21/2023 248,000.00 242,626.84 248,000.00 4.800 1,827 1,663 4.806 07/21/2028 56065GAG3 1188 Main Street Bank 04/26/2019 248,000.00 245,794.29 248,000.00 2.600 1,827 116 2.603 04/26/2024 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:22 PM (PRF_PM2) 7.3.0
102 CLICK HERE to Return to Agenda
Days to
Maturity

Page 8 ends

Par Value Book Value
Maturity
Date
Stated
Market Value Rate
December 31, 2023
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of La Quinta
YTM
CUSIP Investment # Term 365
Purchase
Date
Certificate of Deposits
58404DTP6 1545 Medallion Bank 10/20/2023 248,000.00 248,371.67 248,000.00 4.850 1,827 1,754 4.855 10/20/2028 59161YAP1 1373 Metro Credit Union 02/18/2022 249,000.00 225,736.65 249,000.00 1.700 1,826 1,144 1.701 02/18/2027 59524LAA4 1474 Mid Carolina Credit Union 03/13/2023 248,000.00 246,704.47 248,000.00 4.850 1,096 802 4.855 03/13/2026 60425SKB4 1486 Minnwest Bank 05/01/2023 248,000.00 240,578.75 248,000.00 4.250 1,463 1,218 4.254 05/03/2027 60936TAL3 1538 Money One FCU 09/14/2023 248,000.00 244,600.03 248,000.00 5.000 1,827 1,718 5.005 09/14/2028 61690UNX4 1237 Morgan Stanley Bank 11/20/2019 245,000.00 237,403.81 245,000.00 1.950 1,827 324 1.952 11/20/2024 59013KPN0 1345 Merrick Bank 11/09/2021 249,000.00 223,612.81 249,000.00 1.100 1,826 1,043 1.101 11/09/2026 565819AG4 1379 Marathon Bnak 03/16/2022 248,000.00 225,121.90 248,000.00 1.800 1,826 1,170 1.801 03/16/2027 61760A3B3 1236 Morgan Stanley Private Bk, NA 11/20/2019 245,000.00 237,296.87 245,000.00 1.900 1,827 324 1.902 11/20/2024 62384RAT3 1485 Mountain America Federal CU 04/28/2023 248,000.00 247,188.14 248,000.00 4.700 1,096 848 4.705 04/28/2026 654062JZ2 1266 Nicolet Natl Bank 03/31/2020 248,000.00 236,447.53 248,000.00 1.400 1,826 455 1.401 03/31/2025 64034KAZ4 1376 Nelnet Bank 03/02/2022 245,000.00 229,629.56 245,000.00 1.800 1,461 791 1.801 03/02/2026 666613MK7 1544 Northpointe Bank 10/20/2023 248,000.00 246,623.83 248,000.00 4.850 1,827 1,754 4.855 10/20/2028 66736ABP3 1181 Northwest Bank 02/13/2019 248,000.00 247,227.05 248,000.00 2.950 1,826 43 2.951 02/13/2024 67886WAJ6 1559 Oklahoma Credit Union 12/14/2023 248,000.00 248,374.97 248,000.00 5.700 183 165 5.716 06/14/2024 69506YRH4 1269 Pacific Western Bk/Banc of CA 04/16/2020 245,000.00 242,054.84 245,000.00 1.300 1,461 106 1.301 04/16/2024 70962LAF9 1331 Pentagon FCU 09/01/2021 249,000.00 231,724.74 249,000.00 0.700 1,462 610 0.687 09/02/2025 710571DS6 1210 People's Bank 07/31/2019 248,000.00 243,238.09 248,000.00 2.000 1,827 212 2.002 07/31/2024 724468AC7 1483 Pitney Bowes Bank 04/14/2023 244,000.00 234,725.85 244,000.00 4.350 1,826 1,564 4.355 04/13/2028 72651LCL6 1195 Plains Commerce Bank 06/07/2019 245,000.00 241,973.65 245,000.00 2.550 1,827 158 2.553 06/07/2024 732329BD8 1425 Ponce Bank 09/15/2022 248,000.00 236,624.10 248,000.00 3.500 1,826 1,353 3.502 09/15/2027 740367HP5 1213 Preferred Bank 08/16/2019 249,000.00 243,769.31 249,000.00 2.000 1,827 228 2.002 08/16/2024 761402BY1 1203 Revere Bank 06/28/2019 247,000.00 243,267.33 247,000.00 2.300 1,827 179 2.303 06/28/2024 77579ADF0 1251 Rollstone B&T 02/12/2020 245,000.00 243,848.80 245,000.00 1.650 1,461 42 1.651 02/12/2024 77357DAD0 1560 Rockland Federal Credit Union 12/22/2023 248,000.00 248,000.00 248,000.00 4.600 1,096 1,086 4.604 12/22/2026 795451AF0 1327 Sallie Mae Bank Salt Lake CIty 07/28/2021 248,000.00 224,749.72 248,000.00 1.000 1,826 939 1.001 07/28/2026 804375DL4 1235 Sauk Valley B&T Co 11/07/2019 248,000.00 240,018.62 248,000.00 1.700 1,827 311 1.702 11/07/2024 843383CS7 1498 Southern Bank Poplar MO 05/17/2023 248,000.00 236,906.45 248,000.00 4.200 1,827 1,598 4.205 05/17/2028 80865MAB3 1454 Scient FCU 01/13/2023 248,000.00 246,398.33 248,000.00 4.650 731 378 4.656 01/13/2025 79772FAG1 1459 San Francisco FCU 02/03/2023 248,000.00 243,469.72 248,000.00 4.350 1,826 1,494 4.352 02/03/2028 82671DAB3 1458 Signature FCU 01/31/2023 248,000.00 243,949.14 248,000.00 4.400 1,826 1,491 4.402 01/31/2028 78472EAB0 1455 SPCO Credit Union 01/20/2023 249,000.00 239,879.01 249,000.00 4.350 1,826 1,480 4.352 01/20/2028 849430BF9 1257 Spring Bank 03/20/2020 248,000.00 236,980.64 248,000.00 1.500 1,826 444 1.501 03/20/2025 84229LBA9 1434 Southern Bank Sardis GA 10/28/2022 244,000.00 241,165.68 244,000.00 4.250 1,188 758 4.254 01/28/2026 84223QAN7 1286 Southern Bancorp Bk 06/26/2020 248,000.00 238,463.50 248,000.00 0.500 1,582 298 0.500 10/25/2024 85279AAC6 1509 St Vincent Med Center FCU 06/16/2023 248,000.00 242,953.91 248,000.00 4.600 1,461 1,262 4.604 06/16/2027 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:22 PM (PRF_PM2) 7.3.0
103 CLICK HERE to Return to Agenda
Days to
Maturity

Page 9 ends

Par Value Book Value
Maturity
Date
Stated
Market Value Rate
December 31, 2023
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of La Quinta
YTM
CUSIP Investment # Term 365
Purchase
Date
Certificate of Deposits
87165ET98 1332 Synchrony Bank Retail 09/03/2021 245,000.00 220,903.21 245,000.00 0.900 1,826 976 0.900 09/03/2026 89388CEY0 1328 Transportation Alliance Bk TAB 07/23/2021 248,000.00 235,284.87 248,000.00 0.400 1,280 388 0.401 01/23/2025 87868YAQ6 1501 Technology Credit Union 05/30/2023 248,000.00 246,829.31 248,000.00 5.000 1,095 879 5.005 05/29/2026 882213AB7 1260 Texas Bank Financial 03/31/2020 245,000.00 242,428.14 245,000.00 1.100 1,458 87 1.101 03/28/2024 472382AQ3 1272 The Jefferson Bank 04/15/2020 248,000.00 245,001.86 248,000.00 1.250 1,461 105 1.251 04/15/2024 89235MKY6 1314 Toyota Financial Savings Bank 04/22/2021 245,000.00 223,830.56 245,000.00 0.900 1,826 842 0.900 04/22/2026 89269FDP7 1415 Tradition Capital 07/20/2022 246,000.00 245,596.05 246,000.00 3.000 551 21 3.008 01/22/2024 89789AAG2 1473 Truliant FCU 03/10/2023 248,000.00 242,986.87 248,000.00 4.700 1,645 1,348 4.707 09/10/2027 89841MAX5 1563 Trustone Financial CU 12/28/2023 248,000.00 246,507.72 248,000.00 5.150 365 361 5.164 12/27/2024 89786MAF1 1368 True Sky FCU 02/04/2022 245,000.00 221,895.72 245,000.00 1.600 1,826 1,130 1.601 02/04/2027 898812AC6 1537 Tucson FCU 09/08/2023 248,000.00 251,224.00 248,000.00 5.000 1,827 1,712 5.005 09/08/2028 90355GHG4 1546 UBS Bank USA 10/25/2023 248,000.00 243,498.68 248,000.00 4.900 1,827 1,759 4.905 10/25/2028 909557KQ2 1477 United Bankers Bank 03/16/2023 248,000.00 246,604.08 248,000.00 5.000 732 441 4.823 03/17/2025 914098DJ4 1442 University Bank 11/30/2022 249,000.00 243,845.97 249,000.00 4.200 1,826 1,429 4.202 11/30/2027 914242AA0 1429 University Credit Union 09/26/2022 248,000.00 244,119.56 248,000.00 4.000 1,096 634 3.891 09/26/2025 91527PBY2 1495 Univest Bank & Trust 05/12/2023 248,000.00 238,383.64 248,000.00 4.350 1,827 1,593 4.355 05/12/2028 90983WBT7 1249 United Community 02/07/2020 248,000.00 238,249.47 248,000.00 1.650 1,827 403 1.652 02/07/2025 910286GN7 1513 United Fidelity Bank 06/29/2023 248,000.00 245,713.34 248,000.00 4.500 1,827 1,641 4.505 06/29/2028 91139LAB2 1378 United Roosevelt Savings 03/11/2022 248,000.00 226,037.12 248,000.00 1.900 1,826 1,165 1.901 03/11/2027 90352RDB8 1500 US Alliance FCU 05/26/2023 248,000.00 240,282.15 248,000.00 4.550 1,827 1,607 4.555 05/26/2028 91739JAB1 1523 Utah First FCU 07/21/2023 245,000.00 241,687.84 245,000.00 5.000 1,827 1,663 5.006 07/21/2028 913065AD0 1553 United Teletech Financial FCU 11/08/2023 248,000.00 245,976.53 248,000.00 5.100 1,461 1,407 5.103 11/08/2027 92559TAJ7 1325 Vibrant Credit Union 07/02/2021 249,000.00 222,962.30 248,377.50 0.800 1,824 911 0.852 06/30/2026 92834ABT2 1496 VisionBank 05/12/2023 248,000.00 242,873.64 248,000.00 4.050 1,827 1,593 4.055 05/12/2028 92023CAJ2 1552 ValleyStar Credit Union 11/08/2023 247,000.00 250,333.71 247,000.00 5.200 1,827 1,773 5.205 11/08/2028 92891CCZ3 1472 Vystar CU 03/10/2023 248,000.00 240,522.69 248,000.00 4.550 1,827 1,530 4.555 03/10/2028 949763XY7 1174 Wells Fargo 02/27/2019 248,000.00 247,014.48 248,000.00 3.000 1,826 57 3.001 02/27/2024 98138MCA6 1548 Workers FCU 10/30/2023 248,000.00 246,677.28 248,000.00 5.200 1,827 1,764 5.206 10/30/2028 938828BH2 1215 Washington Federal 08/23/2019 248,000.00 242,635.56 248,000.00 2.000 1,827 235 2.002 08/23/2024 95960NKD8 1277 Western State Bank 05/13/2020 245,000.00 230,420.43 245,000.00 1.000 1,826 498 1.001 05/13/2025 Subtotal and Average 40,833,764.60 41,546,000.00 40,174,158.18 41,545,377.50 1,642 891 2.999 Corporate Notes
45950VPS9 1308 International Finance Corp. 02/26/2021 500,000.00 459,460.00 497,300.00 0.500 1,826 787 0.610 02/26/2026 931142EE9 1512 Wal-Mart Stores, Inc 06/26/2023 1,000,000.00 988,840.00 973,110.00 3.700 1,827 1,638 4.303 06/26/2028 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:22 PM (PRF_PM2) 7.3.0
104 CLICK HERE to Return to Agenda
Days to
Maturity

Page 10 ends

Par Value Book Value
Maturity
Date
Stated
Market Value Rate
December 31, 2023
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of La Quinta
YTM
CUSIP Investment # Term 365
Purchase
Date
Subtotal and Average 1,470,410.00 1,500,000.00 1,448,300.00 1,470,410.00 1,827 1,350 3.054 Money Market with Fiscal Agent
SYS1058 1058 US Bank 07/01/2016 13,958.98 13,958.98 13,958.98 1 1 0.000 Subtotal and Average 13,905.66 13,958.98 13,958.98 13,958.98 1 1 0.000 CERBT - OPEB Trust
SYS1114 1114 CalPERS CERBT Plan 07/01/2023 1,955,099.21 1,955,099.21 1,955,099.21 1 1 0.000 Subtotal and Average 1,779,216.02 1,955,099.21 1,955,099.21 1,955,099.21 1 1 0.000 PARS Pension Trust
SYS1230 1230 Pblc Agncy Rtrmnt Serv 5,544,348.61 5,544,348.61 5,544,348.61 1 1 0.000 Subtotal and Average 5,326,469.09 5,544,348.61 5,544,348.61 5,544,348.61 1 1 0.000 Total and Average 229,230,087.47 229,846,760.91 224,301,222.07 228,416,248.76 920 505 3.407 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:22 PM (PRF_PM2) 7.3.0
105 CLICK HERE to Return to Agenda
City of La Quinta
Total Earnings
City of La Quinta
-
Sorted by Fund - Fund
December 1, 2023 - December 31, 2023
Current
Rate
Ending
Par Value
Ending
Fund Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Annualized Adjusted Interest
CUSIP Investment # Yield
Interest
Earned Issuer
Realized
Gainl/Loss
Fund: General Fund
98-33-434 1055 101 LAIF 14,507,754.14 14,507,754.14 14,507,754.14 3.929 3.990 49,167.76 0.00 0.00 49,167.76 SYS1059 1059 101 CITYPC 3,300.00 3,300.00 3,300.00 0.00 0.00 0.00 0.00 SYS1114 1114 101 CALPRS 1,955,099.21 1,773,353.25 1,955,099.21 0.00 0.00 0.00 0.00 SYS1153 1153 101 CAMP 30,132,190.61 29,990,769.01 30,132,190.61 5.550 5.552 141,421.60 0.00 0.00 141,421.60 635573AL2 1170 101 NLCOOP 0.00 245,000.00 0.00 3.400 3.400 456.44 0.00 0.00 456.44 066851WJ1 1172 101 BARHAR 0.00 248,000.00 0.00 3.350 3.350 660.09 0.00 0.00 660.09 949763XY7 1174 101 WELLS 248,000.00 248,000.00 248,000.00 3.000 3.000 631.89 0.00 0.00 631.89 3130AFW94 1177 101 FHLB 500,000.00 498,550.00 498,550.00 2.500 2.460 1,041.67 0.00 0.00 1,041.67 66736ABP3 1181 101 NRTHWS 248,000.00 248,000.00 248,000.00 2.950 2.950 621.36 0.00 0.00 621.36 156634AK3 1184 101 CENTNX 248,000.00 248,000.00 248,000.00 2.500 2.500 526.57 0.00 0.00 526.57 48128HXU7 1185 101 JPMORG 245,000.00 245,000.00 245,000.00 3.250 3.250 676.27 0.00 0.00 676.27 46256YAZ2 1186 101 IOWAST 245,000.00 245,000.00 245,000.00 2.400 2.400 499.40 0.00 0.00 499.40 56065GAG3 1188 101 MAINST 248,000.00 248,000.00 248,000.00 2.600 2.600 547.64 0.00 0.00 547.64 72651LCL6 1195 101 PLAINS 245,000.00 245,000.00 245,000.00 2.550 2.550 530.61 0.00 0.00 530.61 299547AQ2 1196 101 EVNSCU 248,000.00 248,000.00 248,000.00 2.600 2.600 547.64 0.00 0.00 547.64 524661CB9 1197 101 LEGCY 248,000.00 248,000.00 248,000.00 2.400 2.400 505.51 0.00 0.00 505.51 176688CP2 1199 101 CTZNST 248,000.00 248,000.00 248,000.00 2.400 2.400 505.52 0.00 0.00 505.52 20416TAQ5 1202 101 COMMW 248,000.00 248,000.00 248,000.00 2.250 2.250 473.92 0.00 0.00 473.92 761402BY1 1203 101 REVER 247,000.00 247,000.00 247,000.00 2.300 2.300 482.50 0.00 0.00 482.50 3135G0V75 1206 101 FNMA 500,000.00 495,950.00 495,950.00 1.750 1.731 729.16 0.00 0.00 729.16 00257TBD7 1207 101 ABACUS 248,000.00 248,000.00 248,000.00 1.950 1.950 410.73 0.00 0.00 410.73 51210SQU4 1208 101 LKSIDE 248,000.00 248,000.00 248,000.00 2.000 2.000 421.26 0.00 0.00 421.26 33625CCP2 1209 101 1STSEC 248,000.00 248,000.00 248,000.00 2.000 2.000 421.26 0.00 0.00 421.26 710571DS6 1210 101 PEOPLE 248,000.00 248,000.00 248,000.00 2.000 2.000 421.26 0.00 0.00 421.26 3133EKWV4 1212 101 FFCB 500,000.00 499,500.00 499,500.00 1.850 1.817 770.83 0.00 0.00 770.83 740367HP5 1213 101 PREFRD 249,000.00 249,000.00 249,000.00 2.000 2.000 422.96 0.00 0.00 422.96 938828BH2 1215 101 WSHFED 248,000.00 248,000.00 248,000.00 2.000 2.000 421.26 0.00 0.00 421.26 33766LAJ7 1216 101 1STIER 249,000.00 249,000.00 249,000.00 1.950 1.950 412.38 0.00 0.00 412.38 15118RRH2 1220 101 CELTIC 248,000.00 248,000.00 248,000.00 1.850 1.850 389.67 0.00 0.00 389.67 334342CD2 1221 101 1STNBS 249,000.00 249,000.00 249,000.00 1.850 1.850 391.24 0.00 0.00 391.24 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:15 TE (PRF_TE) 7.3.6
106
Report Ver. 7.3.6.1
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Ending
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Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
December 1, 2023 - December 31, 2023
Total Earnings
City of La Quinta
Annualized
CUSIP Investment # Yield
Interest
Earned Issuer
Realized
Gainl/Loss
Fund: General Fund
336460CX6 1222 101 1STDQN 248,000.00 248,000.00 248,000.00 1.800 1.800 379.13 0.00 0.00 379.13 3133EKP75 1224 101 FFCB 500,000.00 498,750.00 498,750.00 1.600 1.574 666.67 0.00 0.00 666.67 06652CHB0 1227 101 BNKWST 248,000.00 248,000.00 248,000.00 1.700 1.700 358.07 0.00 0.00 358.07 059731851 1228 101 BOTW 5,699,749.19 7,141,420.81 5,699,749.19 0.01 0.00 0.00 0.01 SYS1230 1230 101 PARS 5,544,348.61 5,319,206.44 5,544,348.61 0.00 0.00 0.00 0.00 33640VDD7 1231 101 1STSER 248,000.00 248,000.00 248,000.00 1.700 1.700 358.07 0.00 0.00 358.07 804375DL4 1235 101 SAUKVL 248,000.00 248,000.00 248,000.00 1.700 1.700 358.07 0.00 0.00 358.07 61760A3B3 1236 101 MSPRIV 245,000.00 245,000.00 245,000.00 1.900 1.900 395.35 0.00 0.00 395.35 61690UNX4 1237 101 MORGST 245,000.00 245,000.00 245,000.00 1.950 1.950 405.76 0.00 0.00 405.76 538036GV0 1238 101 LIVEOK 248,000.00 248,000.00 248,000.00 1.800 1.800 379.13 0.00 0.00 379.13 912828YV6 1241 101 USTR 1,000,000.00 989,687.50 989,687.50 1.500 1.511 1,270.50 0.00 0.00 1,270.50 3133ELEA8 1242 101 FFCB 1,000,000.00 998,600.00 998,600.00 1.700 1.670 1,416.67 0.00 0.00 1,416.67 3133ELNE0 1246 101 FFCB 1,000,000.00 999,000.00 999,000.00 1.430 1.404 1,191.66 0.00 0.00 1,191.66 35637RDC8 1248 101 FRDMFI 248,000.00 248,000.00 248,000.00 1.550 1.550 326.48 0.00 0.00 326.48 90983WBT7 1249 101 UNTDCM 248,000.00 248,000.00 248,000.00 1.650 1.650 347.54 0.00 0.00 347.54 32114VBT3 1250 101 1STNMI 248,000.00 248,000.00 248,000.00 1.650 1.650 347.54 0.00 0.00 347.54 77579ADF0 1251 101 RLLSTN 245,000.00 245,000.00 245,000.00 1.650 1.650 343.34 0.00 0.00 343.34 17286TAG0 1252 101 CITADL 248,000.00 248,000.00 248,000.00 1.650 1.650 347.54 0.00 0.00 347.54 029728BC5 1255 101 AMERST 248,000.00 248,000.00 248,000.00 1.600 1.600 337.01 0.00 0.00 337.01 00435JBH5 1256 101 ACCSS 248,000.00 248,000.00 248,000.00 1.600 1.600 337.01 0.00 0.00 337.01 849430BF9 1257 101 SPRING 248,000.00 248,000.00 248,000.00 1.500 1.500 315.94 0.00 0.00 315.94 05465DAE8 1258 101 AXOS 248,000.00 248,000.00 248,000.00 1.650 1.650 347.54 0.00 0.00 347.54 882213AB7 1260 101 TEXAS 245,000.00 245,000.00 245,000.00 1.100 1.100 228.89 0.00 0.00 228.89 654062JZ2 1266 101 NCOLET 248,000.00 248,000.00 248,000.00 1.400 1.400 294.88 0.00 0.00 294.88 020080BX4 1267 101 ALMABK 248,000.00 248,000.00 248,000.00 1.400 1.400 294.88 0.00 0.00 294.88 2027506M2 1268 101 CMWBUS 248,000.00 248,000.00 248,000.00 1.250 1.250 263.29 0.00 0.00 263.29 69506YRH4 1269 101 PACWST 245,000.00 245,000.00 245,000.00 1.300 1.300 270.50 0.00 0.00 270.50 08016PDQ9 1270 101 BELB&T 248,000.00 248,000.00 248,000.00 1.250 1.250 263.29 0.00 0.00 263.29 14042TDD6 1271 101 CAPONE 245,000.00 245,000.00 245,000.00 1.600 1.600 332.93 0.00 0.00 332.93 472382AQ3 1272 101 THEJEF 248,000.00 248,000.00 248,000.00 1.250 1.250 263.28 0.00 0.00 263.28 32027BAL1 1273 101 1STFDM 249,000.00 249,000.00 249,000.00 1.200 1.200 253.77 0.00 0.00 253.77 32112UDR9 1274 101 1STMCG 248,000.00 248,000.00 248,000.00 1.350 1.350 284.35 0.00 0.00 284.35 33847E3A3 1276 101 FLGSTR 248,000.00 248,000.00 248,000.00 1.250 1.250 263.29 0.00 0.00 263.29 95960NKD8 1277 101 WSTRNS 245,000.00 245,000.00 245,000.00 1.000 1.000 208.08 0.00 0.00 208.08 32056GDJ6 1278 101 1STINT 248,000.00 248,000.00 248,000.00 1.000 1.000 210.63 0.00 0.00 210.63 3134GVYG7 1279 101 FHLMC 1,000,000.00 1,000,000.00 1,000,000.00 0.625 0.613 520.84 0.00 0.00 520.84 3133ELH23 1280 101 FFCB 500,000.00 499,850.00 499,850.00 0.500 0.491 208.34 0.00 0.00 208.34 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:15 TE (PRF_TE) 7.3.6
107
Report Ver. 7.3.6.1
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Rate
Ending
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Ending
Fund

Page 3 ends

Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
December 1, 2023 - December 31, 2023
Total Earnings
City of La Quinta
Annualized
CUSIP Investment # Yield
Interest
Earned Issuer
Realized
Gainl/Loss
Fund: General Fund
3130AJKW8 1281 101 FHLB 500,000.00 499,850.00 499,850.00 0.500 0.491 208.33 0.00 0.00 208.33 3133ELH80 1282 101 FFCB 500,000.00 500,000.00 500,000.00 0.680 0.667 283.33 0.00 0.00 283.33 3130AJRP6 1283 101 FHLB 300,000.00 300,000.00 300,000.00 0.680 0.667 170.00 0.00 0.00 170.00 169894AS1 1284 101 CHIPVA 248,000.00 248,000.00 248,000.00 0.600 0.600 126.38 0.00 0.00 126.38 84223QAN7 1286 101 STHRNB 248,000.00 248,000.00 248,000.00 0.500 0.500 105.32 0.00 0.00 105.32 064520BG3 1287 101 BKPRNC 248,000.00 248,000.00 248,000.00 0.500 0.500 105.32 0.00 0.00 105.32 3135G05S8 1288 101 FNMA 500,000.00 500,000.00 500,000.00 0.500 0.491 208.33 0.00 0.00 208.33 3136G4N74 1289 101 FNMA 1,000,000.00 1,000,000.00 1,000,000.00 0.560 0.549 466.66 0.00 0.00 466.66 3136G4M75 1290 101 FNMA 500,000.00 499,750.00 499,750.00 0.520 0.510 216.67 0.00 0.00 216.67 3135G06E8 1291 101 FNMA 500,000.00 499,250.00 499,250.00 0.420 0.413 175.00 0.00 0.00 175.00 3135GA2Z3 1292 101 FNMA 500,000.00 499,250.00 499,250.00 0.560 0.550 233.33 0.00 0.00 233.33 SYS1293 1293 101 BNY 1,319,319.64 2,050,855.59 1,319,319.64 0.00 0.00 0.00 0.00 3137EAEU9 1297 101 FHLMC 1,000,000.00 997,300.00 997,300.00 0.375 0.369 312.50 0.00 0.00 312.50 3130AKFA9 1298 101 FHLB 500,000.00 497,400.00 497,400.00 0.375 0.370 156.25 0.00 0.00 156.25 3135GA7D7 1299 101 FNMA 500,000.00 500,000.00 500,000.00 0.600 0.589 250.00 0.00 0.00 250.00 3135GAAW1 1300 101 FNMA 500,000.00 500,000.00 500,000.00 0.400 0.392 166.67 0.00 0.00 166.67 3134GXGZ1 1301 101 FHLMC 500,000.00 500,000.00 500,000.00 0.550 0.540 229.17 0.00 0.00 229.17 3130AKMZ6 1302 101 FHLB 500,000.00 500,000.00 500,000.00 0.510 0.500 212.50 0.00 0.00 212.50 91282CBC4 1303 101 USTR 500,000.00 498,632.81 498,632.81 0.375 0.373 158.00 0.00 0.00 158.00 3130AKN28 1304 101 FHLB 500,000.00 500,000.00 500,000.00 0.550 0.540 229.17 0.00 0.00 229.17 51507LCC6 1305 101 LNDMRK 248,000.00 248,000.00 248,000.00 0.500 0.500 105.32 0.00 0.00 105.32 87270LDL4 1306 101 EVRBA 245,000.00 245,000.00 245,000.00 0.500 0.500 104.04 0.00 0.00 104.04 3137EAEX3 1307 101 FHLMC 500,000.00 495,999.50 495,999.50 0.375 0.371 156.25 0.00 0.00 156.25 45950VPS9 1308 101 IFC 500,000.00 497,300.00 497,300.00 0.500 0.499 210.60 0.00 0.00 210.60 91282CBH3 1309 101 USTR 500,000.00 495,100.00 495,100.00 0.375 0.376 157.95 0.00 0.00 157.95 3137EAEX3 1310 101 FHLMC 1,000,000.00 983,940.00 983,940.00 0.375 0.374 312.50 0.00 0.00 312.50 91282CAT8 1311 101 USTR 1,000,000.00 977,500.00 977,500.00 0.250 0.256 212.91 0.00 0.00 212.91 3130ALV92 1312 101 FHLB 500,000.00 500,000.00 500,000.00 1.050 1.030 437.50 0.00 0.00 437.50 39573LBC1 1313 101 GRNST 249,000.00 249,000.00 249,000.00 0.950 0.950 200.91 0.00 0.00 200.91 89235MKY6 1314 101 TOYFSB 245,000.00 245,000.00 245,000.00 0.900 0.900 187.28 0.00 0.00 187.28 91282CAZ4 1315 101 USTR 500,000.00 492,187.50 492,187.50 0.375 0.380 158.81 0.00 0.00 158.81 14622LAA0 1316 101 CARTER 248,000.00 248,000.00 248,000.00 0.750 0.750 157.97 0.00 0.00 157.97 31617CAV5 1317 101 FIDHMS 248,000.00 248,000.00 248,000.00 0.700 0.700 147.44 0.00 0.00 147.44 SYS1318 1318 101 DPME 896,553.20 874,624.36 896,553.20 0.00 0.00 0.00 0.00 91282CBQ3 1319 101 USTR 500,000.00 494,165.00 494,165.00 0.500 0.507 212.91 0.00 0.00 212.91 91282CBT7 1320 101 USTR 500,000.00 499,525.00 499,525.00 0.750 0.749 317.62 0.00 0.00 317.62 91282CCF6 1321 101 USTR 1,000,000.00 997,060.00 997,060.00 0.750 0.750 635.25 0.00 0.00 635.25 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:15 TE (PRF_TE) 7.3.6
108
Report Ver. 7.3.6.1
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Current
Rate
Ending
Par Value
Ending
Fund

Page 4 ends

Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
December 1, 2023 - December 31, 2023
Total Earnings
City of La Quinta
Annualized
CUSIP Investment # Yield
Interest
Earned Issuer
Realized
Gainl/Loss
Fund: General Fund
91282CBT7 1322 101 USTR 500,000.00 498,450.00 498,450.00 0.750 0.750 317.62 0.00 0.00 317.62 91282CCF6 1323 101 USTR 500,000.00 497,095.00 497,095.00 0.750 0.752 317.62 0.00 0.00 317.62 3130AMFS6 1324 101 FHLB 1,000,000.00 993,420.00 993,420.00 0.750 0.741 625.00 0.00 0.00 625.00 92559TAJ7 1325 101 VIBRNT 249,000.00 248,377.50 248,377.50 0.800 0.802 169.18 0.00 0.00 169.18 38149MXK4 1326 101 GLDMAN 248,000.00 248,000.00 248,000.00 1.000 1.000 210.63 0.00 0.00 210.63 795451AF0 1327 101 SALMAE 248,000.00 248,000.00 248,000.00 1.000 1.000 210.63 0.00 0.00 210.63 89388CEY0 1328 101 TABBK 248,000.00 248,000.00 248,000.00 0.400 0.400 84.25 0.00 0.00 84.25 06417NZQ9 1329 101 BKOZK 248,000.00 248,000.00 248,000.00 0.400 0.400 84.25 0.00 0.00 84.25 3133EM2C5 1330 101 FFCB 500,000.00 498,000.00 498,000.00 0.710 0.699 295.84 0.00 0.00 295.84 70962LAF9 1331 101 PENTGN 249,000.00 249,000.00 249,000.00 0.700 0.700 148.04 0.00 0.00 148.04 87165ET98 1332 101 SYNCHR 245,000.00 245,000.00 245,000.00 0.900 0.900 187.27 0.00 0.00 187.27 05580AD50 1333 101 BMW 245,000.00 245,000.00 245,000.00 0.650 0.650 135.25 0.00 0.00 135.25 20786ADL6 1334 101 CONNEC 248,000.00 248,000.00 248,000.00 0.800 0.800 168.51 0.00 0.00 168.51 91282CCP4 1335 101 USTR 1,000,000.00 983,750.00 983,750.00 0.625 0.630 526.50 0.00 0.00 526.50 91282CCW9 1336 101 USTR 1,000,000.00 988,500.00 988,500.00 0.750 0.761 638.74 0.00 0.00 638.74 3130APBM6 1337 101 FHLB 1,000,000.00 999,000.00 999,000.00 1.000 0.982 833.34 0.00 0.00 833.34 3133EM4X7 1338 101 FFCB 1,000,000.00 991,080.00 991,080.00 0.800 0.792 666.67 0.00 0.00 666.67 3130APB46 1339 101 FHLB 1,000,000.00 998,250.00 998,250.00 0.950 0.934 791.66 0.00 0.00 791.66 91282CBE0 1342 101 USTR 1,000,000.00 991,000.00 991,000.00 0.125 0.125 105.30 0.00 0.00 105.30 91282CDB4 1343 101 USTR 1,000,000.00 996,320.00 996,320.00 0.625 0.626 529.37 0.00 0.00 529.37 3133ENCQ1 1344 101 FFCB 1,000,000.00 1,000,000.00 1,000,000.00 1.270 1.246 1,058.33 0.00 0.00 1,058.33 59013KPN0 1345 101 MRRCK 249,000.00 249,000.00 249,000.00 1.100 1.100 232.63 0.00 0.00 232.63 14042RQB0 1346 101 CAP1NA 248,000.00 248,000.00 248,000.00 1.100 1.100 231.69 0.00 0.00 231.69 3130APTV7 1347 101 FHLB 500,000.00 499,500.00 499,500.00 2.000 1.964 833.34 0.00 0.00 833.34 91282CBA8 1351 101 USTR 0.00 990,000.00 0.00 0.125 26.461 47.81 0.00 10,000.00 10,047.81 91282CBR1 1352 101 USTR 1,000,000.00 989,800.00 989,800.00 0.250 0.253 212.91 0.00 0.00 212.91 3130AP2U8 1353 101 FHLB 1,000,000.00 987,100.00 987,100.00 0.550 0.547 458.33 0.00 0.00 458.33 3135G06G3 1354 101 FNMA 1,000,000.00 976,300.00 976,300.00 0.500 0.503 416.67 0.00 0.00 416.67 3133ENGN4 1355 101 FFCB 1,000,000.00 1,000,000.00 1,000,000.00 0.970 0.952 808.34 0.00 0.00 808.34 501798RP9 1356 101 LCA 248,000.00 248,000.00 248,000.00 1.000 1.000 210.63 0.00 0.00 210.63 20825WAR1 1357 101 CNNXS 249,000.00 249,000.00 249,000.00 1.250 1.250 264.35 0.00 0.00 264.35 3130AQF65 1358 101 FHLB 1,000,000.00 999,750.00 999,750.00 1.250 1.227 1,041.66 0.00 0.00 1,041.66 3134GW6C5 1359 101 FHLMC 500,000.00 486,000.00 486,000.00 0.800 0.808 333.33 0.00 0.00 333.33 91282CBV2 1360 101 USTR 500,000.00 494,882.81 494,882.81 0.375 0.378 158.81 0.00 0.00 158.81 3137EAEU9 1361 101 FHLMC 500,000.00 487,090.00 487,090.00 0.375 0.378 156.25 0.00 0.00 156.25 3134GW5R3 1362 101 FHLMC 400,000.00 391,360.00 391,360.00 0.650 0.652 216.66 0.00 0.00 216.66 307811DF3 1363 101 FARMER 249,000.00 249,000.00 249,000.00 0.900 0.900 190.33 0.00 0.00 190.33 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:15 TE (PRF_TE) 7.3.6
109
Report Ver. 7.3.6.1
CLICK HERE to Return to Agenda
Current
Rate
Ending
Par Value
Ending
Fund

Page 5 ends

Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
December 1, 2023 - December 31, 2023
Total Earnings
City of La Quinta
Annualized
CUSIP Investment # Yield
Interest
Earned Issuer
Realized
Gainl/Loss
Fund: General Fund
3130AQJR5 1364 101 FHLB 1,000,000.00 1,000,000.00 1,000,000.00 1.500 1.472 1,250.00 0.00 0.00 1,250.00 3135G03U5 1365 101 FNMA 500,000.00 487,790.00 487,790.00 0.625 0.629 260.42 0.00 0.00 260.42 3134GWUQ7 1366 101 FHLMC 1,000,000.00 945,570.00 945,570.00 0.700 0.726 583.33 0.00 0.00 583.33 3130AQSA2 1367 101 FHLB 1,000,000.00 1,000,000.00 1,000,000.00 1.830 1.796 1,525.00 0.00 0.00 1,525.00 89786MAF1 1368 101 TRUSKY 245,000.00 245,000.00 245,000.00 1.600 1.600 332.93 0.00 0.00 332.93 912828Z78 1369 101 USTR 1,000,000.00 986,700.00 986,700.00 1.500 1.508 1,263.58 0.00 0.00 1,263.58 07371AYE7 1370 101 BEALTX 245,000.00 245,000.00 245,000.00 1.900 1.900 395.36 0.00 0.00 395.36 07371CE88 1371 101 BEALUS 245,000.00 245,000.00 245,000.00 1.900 1.900 395.36 0.00 0.00 395.36 02357QAQ0 1372 101 AMRNT 245,000.00 245,000.00 245,000.00 1.600 1.600 332.93 0.00 0.00 332.93 59161YAP1 1373 101 METRO 249,000.00 249,000.00 249,000.00 1.700 1.700 359.52 0.00 0.00 359.52 3130AQWY5 1374 101 FHLB 1,000,000.00 1,000,000.00 1,000,000.00 1.700 1.668 1,416.66 0.00 0.00 1,416.66 27004PCM3 1375 101 EGLMRK 245,000.00 245,000.00 245,000.00 2.000 2.000 416.17 0.00 0.00 416.17 64034KAZ4 1376 101 NELNET 245,000.00 245,000.00 245,000.00 1.800 1.800 374.55 0.00 0.00 374.55 24773RCR4 1377 101 DELTA 245,000.00 245,000.00 245,000.00 2.000 2.000 416.16 0.00 0.00 416.16 91139LAB2 1378 101 URSVLT 248,000.00 248,000.00 248,000.00 1.900 1.900 400.20 0.00 0.00 400.20 565819AG4 1379 101 MRTHON 248,000.00 248,000.00 248,000.00 1.800 1.800 379.13 0.00 0.00 379.13 91282CCW9 1380 101 USTR 500,000.00 466,454.17 466,454.17 0.750 0.806 319.37 0.00 0.00 319.37 91282CDG3 1381 101 USTR 500,000.00 473,396.82 473,396.82 1.125 1.191 479.05 0.00 0.00 479.05 91282CBQ3 1382 101 USTR 750,000.00 698,025.00 698,025.00 0.500 0.539 319.37 0.00 0.00 319.37 9128286S4 1383 101 USTR 1,000,000.00 999,010.00 999,010.00 2.375 2.384 2,022.67 0.00 0.00 2,022.67 50625LAW3 1384 101 LFYTT 248,000.00 248,000.00 248,000.00 2.050 2.050 431.79 0.00 0.00 431.79 3130ARGJ4 1385 101 FHLB 500,000.00 500,000.00 500,000.00 2.500 2.453 1,041.67 0.00 0.00 1,041.67 20033A3A2 1386 101 CCBA 248,000.00 248,000.00 248,000.00 2.650 2.650 558.16 0.00 0.00 558.16 3130ARGY1 1387 101 FHLB 1,000,000.00 1,000,000.00 1,000,000.00 2.700 2.649 2,250.00 0.00 0.00 2,250.00 02007GPX5 1388 101 ALLY 245,000.00 245,000.00 245,000.00 2.550 2.550 530.61 0.00 0.00 530.61 52168UHY1 1389 101 LEADR 245,000.00 245,000.00 245,000.00 2.550 2.550 530.61 0.00 0.00 530.61 9128283D0 1390 101 USTR 1,000,000.00 985,190.00 985,190.00 2.250 2.290 1,916.21 0.00 0.00 1,916.21 91282CEF4 1391 101 USTR 1,000,000.00 976,860.00 976,860.00 2.500 2.552 2,117.49 0.00 0.00 2,117.49 254673E69 1392 101 DISCOV 245,000.00 245,000.00 245,000.00 3.100 3.100 645.05 0.00 0.00 645.05 48115LAD6 1396 101 JOVIA 0.00 248,000.00 0.00 2.500 2.500 118.90 0.00 0.00 118.90 912828X88 1397 101 USTR 1,000,000.00 969,687.50 969,687.50 2.375 2.456 2,022.66 0.00 0.00 2,022.66 91282CEN7 1398 101 USTR 500,000.00 495,000.00 495,000.00 2.750 2.785 1,171.01 0.00 0.00 1,171.01 91282CET4 1399 101 USTR 500,000.00 491,842.18 491,842.18 2.625 2.661 1,111.68 0.00 0.00 1,111.68 9128282U3 1400 101 USTR 500,000.00 490,850.00 490,850.00 1.875 1.915 798.42 0.00 0.00 798.42 3133ENYH7 1401 101 FFCB 500,000.00 499,080.00 499,080.00 2.625 2.580 1,093.75 0.00 0.00 1,093.75 3130ASDV8 1409 101 FHLB 300,000.00 300,000.00 300,000.00 3.300 3.238 825.00 0.00 0.00 825.00 89269FDP7 1415 101 TRADCP 246,000.00 246,000.00 246,000.00 3.000 3.000 626.80 0.00 0.00 626.80 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:15 TE (PRF_TE) 7.3.6
110
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CLICK HERE to Return to Agenda
Current
Rate
Ending
Par Value
Ending
Fund

Page 6 ends

Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
December 1, 2023 - December 31, 2023
Total Earnings
City of La Quinta
Annualized
CUSIP Investment # Yield
Interest
Earned Issuer
Realized
Gainl/Loss
Fund: General Fund
91282CFB2 1417 101 USTR 1,000,000.00 989,460.00 989,460.00 2.750 2.757 2,316.57 0.00 0.00 2,316.57 912828XT2 1418 101 USTR 1,000,000.00 985,240.00 985,240.00 2.000 2.024 1,693.99 0.00 0.00 1,693.99 397417AQ9 1419 101 GRNWDS 248,000.00 248,000.00 248,000.00 3.050 3.050 642.43 0.00 0.00 642.43 88413QDN5 1420 101 3RD 245,000.00 245,000.00 245,000.00 3.300 3.300 686.68 0.00 0.00 686.68 02589ADH2 1421 101 AMEXNB 245,000.00 245,000.00 245,000.00 3.450 3.450 717.88 0.00 0.00 717.88 91282CFB2 1422 101 USTR 1,000,000.00 979,645.67 979,645.67 2.750 2.784 2,316.57 0.00 0.00 2,316.57 732329BD8 1425 101 PONCE 248,000.00 248,000.00 248,000.00 3.500 3.500 737.21 0.00 0.00 737.21 3133ENL99 1426 101 FFCB 1,000,000.00 997,492.55 997,492.55 3.375 3.320 2,812.50 0.00 0.00 2,812.50 052392BT3 1427 101 AUSTEL 248,000.00 248,000.00 248,000.00 3.800 3.800 800.39 0.00 0.00 800.39 914242AA0 1429 101 UNIVCU 248,000.00 248,000.00 248,000.00 4.000 4.000 842.52 0.00 0.00 842.52 22258JAB7 1430 101 CNTYSC 248,000.00 248,000.00 248,000.00 4.400 4.400 926.78 0.00 0.00 926.78 3133ENQ29 1433 101 FFCB 1,000,000.00 996,400.00 996,400.00 4.000 3.939 3,333.33 0.00 0.00 3,333.33 84229LBA9 1434 101 STHBNK 244,000.00 244,000.00 244,000.00 4.250 4.250 880.74 0.00 0.00 880.74 34520LAT0 1435 101 FORBRT 248,000.00 248,000.00 248,000.00 4.600 4.600 968.90 0.00 0.00 968.90 25460FDW3 1438 101 DIRFCU 248,000.00 248,000.00 248,000.00 4.800 4.800 1,011.03 0.00 0.00 1,011.03 9128282R0 1439 101 USTR 1,000,000.00 927,110.00 927,110.00 2.250 2.407 1,895.38 0.00 0.00 1,895.38 3133EN3H1 1441 101 FFCB 1,000,000.00 998,650.00 998,650.00 4.000 3.930 3,333.34 0.00 0.00 3,333.34 914098DJ4 1442 101 UNIVBK 249,000.00 249,000.00 249,000.00 4.200 4.200 888.21 0.00 0.00 888.21 3133EN3S7 1446 101 FFCB 1,000,000.00 998,000.00 998,000.00 3.750 3.687 3,125.00 0.00 0.00 3,125.00 25844MAK4 1447 101 DORTCU 247,000.00 247,000.00 247,000.00 4.500 4.500 944.02 0.00 0.00 944.02 01664MAB2 1448 101 ALL IN 248,000.00 248,000.00 248,000.00 4.400 4.400 926.77 0.00 0.00 926.77 51828MAC8 1449 101 LATCOM 248,000.00 248,000.00 248,000.00 4.500 4.500 947.83 0.00 0.00 947.83 45157PAZ3 1450 101 IDEAL 248,000.00 248,000.00 248,000.00 4.500 4.500 947.84 0.00 0.00 947.84 01882MAC6 1451 101 ALIANT 247,000.00 247,000.00 247,000.00 5.000 5.000 1,048.91 0.00 0.00 1,048.91 80865MAB3 1454 101 SCIENT 248,000.00 248,000.00 248,000.00 4.650 4.650 979.43 0.00 0.00 979.43 78472EAB0 1455 101 SPCOCU 249,000.00 249,000.00 249,000.00 4.350 4.350 919.94 0.00 0.00 919.94 91282CFH9 1456 101 USTR 500,000.00 489,175.00 489,175.00 3.125 3.203 1,330.70 0.00 0.00 1,330.70 300185LM5 1457 101 EVRGRN 248,000.00 248,000.00 248,000.00 3.850 3.850 810.93 0.00 0.00 810.93 82671DAB3 1458 101 SIGFCU 248,000.00 248,000.00 248,000.00 4.400 4.400 926.77 0.00 0.00 926.77 79772FAG1 1459 101 SF FCU 248,000.00 248,000.00 248,000.00 4.350 4.350 916.24 0.00 0.00 916.24 91282CGH8 1460 101 USTR 1,000,000.00 996,369.14 996,369.14 3.500 3.484 2,948.37 0.00 0.00 2,948.37 3133EPAV7 1464 101 FFCB 1,000,000.00 995,400.00 995,400.00 3.875 3.820 3,229.17 0.00 0.00 3,229.17 91282CEW7 1465 101 USTR 1,000,000.00 967,220.00 967,220.00 3.250 3.334 2,738.75 0.00 0.00 2,738.75 530520AH8 1466 101 LBRTY1 248,000.00 248,000.00 248,000.00 4.500 4.500 947.84 0.00 0.00 947.84 09582YAF9 1467 101 BLURDG 244,000.00 244,000.00 244,000.00 4.200 4.200 870.38 0.00 0.00 870.38 011852AE0 1469 101 ALASKA 248,000.00 248,000.00 248,000.00 4.600 4.600 968.90 0.00 0.00 968.90 92891CCZ3 1472 101 VYSTAR 248,000.00 248,000.00 248,000.00 4.550 4.550 958.37 0.00 0.00 958.37 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:15 TE (PRF_TE) 7.3.6
111
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CLICK HERE to Return to Agenda
Current
Rate
Ending
Par Value
Ending
Fund

Page 7 ends

Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
December 1, 2023 - December 31, 2023
Total Earnings
City of La Quinta
Annualized
CUSIP Investment # Yield
Interest
Earned Issuer
Realized
Gainl/Loss
Fund: General Fund
89789AAG2 1473 101 TRUFCU 248,000.00 248,000.00 248,000.00 4.700 4.700 989.96 0.00 0.00 989.96 59524LAA4 1474 101 MIDCAR 248,000.00 248,000.00 248,000.00 4.850 4.850 1,021.55 0.00 0.00 1,021.55 49306SJ56 1475 101 KEYBNK 244,000.00 244,000.00 244,000.00 5.000 5.000 1,036.16 0.00 0.00 1,036.16 064860MC0 1476 101 BKSIER 244,000.00 244,000.00 244,000.00 4.600 4.600 953.27 0.00 0.00 953.27 909557KQ2 1477 101 UNBKRS 248,000.00 248,000.00 248,000.00 5.000 5.000 1,053.15 0.00 0.00 1,053.15 00833JAQ4 1478 101 AFFNTY 248,000.00 248,000.00 248,000.00 4.900 4.900 1,032.09 0.00 0.00 1,032.09 108622NJ6 1479 101 BRIDWA 248,000.00 248,000.00 248,000.00 4.850 4.850 1,021.56 0.00 0.00 1,021.56 3135GAGA3 1480 101 FNMA 2,000,000.00 2,000,000.00 2,000,000.00 5.200 5.102 8,666.66 0.00 0.00 8,666.66 3135GAGK1 1482 101 FNMA 3,000,000.00 3,000,000.00 3,000,000.00 5.050 4.955 12,625.00 0.00 0.00 12,625.00 724468AC7 1483 101 PITBOW 244,000.00 244,000.00 244,000.00 4.350 4.350 901.47 0.00 0.00 901.47 3134GYPJ5 1484 101 FHLMC 1,000,000.00 999,100.00 999,100.00 5.200 5.107 4,333.33 0.00 0.00 4,333.33 62384RAT3 1485 101 MTNAMR 248,000.00 248,000.00 248,000.00 4.700 4.700 989.96 0.00 0.00 989.96 60425SKB4 1486 101 MINWST 248,000.00 248,000.00 248,000.00 4.250 4.250 895.18 0.00 0.00 895.18 35089LAF0 1491 101 FRPNTS 248,000.00 248,000.00 248,000.00 4.550 4.550 958.37 0.00 0.00 958.37 062119BT8 1492 101 BANK59 248,000.00 248,000.00 248,000.00 4.250 4.250 895.18 0.00 0.00 895.18 152577BN1 1493 101 CENTRL 248,000.00 248,000.00 248,000.00 4.000 4.000 842.52 0.00 0.00 842.52 23248UAB3 1494 101 CYFAIR 248,000.00 248,000.00 248,000.00 4.500 4.500 947.83 0.00 0.00 947.83 91527PBY2 1495 101 UNIVST 248,000.00 248,000.00 248,000.00 4.350 4.350 916.24 0.00 0.00 916.24 92834ABT2 1496 101 VISION 248,000.00 248,000.00 248,000.00 4.050 4.050 853.05 0.00 0.00 853.05 12547CBJ6 1497 101 CIBCBK 244,000.00 244,000.00 244,000.00 4.350 4.350 901.46 0.00 0.00 901.46 843383CS7 1498 101 SBPOPM 248,000.00 248,000.00 248,000.00 4.200 4.200 884.65 0.00 0.00 884.65 06610RCA5 1499 101 BANKRS 248,000.00 248,000.00 248,000.00 4.150 4.150 874.12 0.00 0.00 874.12 90352RDB8 1500 101 USAFCU 248,000.00 248,000.00 248,000.00 4.550 4.550 958.37 0.00 0.00 958.37 87868YAQ6 1501 101 TECHCU 248,000.00 248,000.00 248,000.00 5.000 5.000 1,053.15 0.00 0.00 1,053.15 3133EPME2 1505 101 FFCB 1,000,000.00 998,190.00 998,190.00 3.875 3.809 3,229.16 0.00 0.00 3,229.16 16141BAC5 1506 101 CHRTWY 248,000.00 248,000.00 248,000.00 4.900 4.900 1,032.09 0.00 0.00 1,032.09 23204HPB8 1507 101 CUST 244,000.00 244,000.00 244,000.00 4.500 4.500 932.55 0.00 0.00 932.55 91282CGT2 1508 101 USTR 1,000,000.00 984,600.00 984,600.00 3.625 3.672 3,070.36 0.00 0.00 3,070.36 85279AAC6 1509 101 STVINC 248,000.00 248,000.00 248,000.00 4.600 4.600 968.89 0.00 0.00 968.89 01025RAG4 1510 101 ALABAM 248,000.00 248,000.00 248,000.00 5.000 5.000 1,053.15 0.00 0.00 1,053.15 38120MCA2 1511 101 GLDNST 249,000.00 249,000.00 249,000.00 4.450 4.450 941.09 0.00 0.00 941.09 931142EE9 1512 101 WALMRT 1,000,000.00 973,110.00 973,110.00 3.700 3.731 3,083.33 0.00 0.00 3,083.33 910286GN7 1513 101 UNTFDL 248,000.00 248,000.00 248,000.00 4.500 4.500 947.83 0.00 0.00 947.83 472312AA5 1514 101 JEEPCO 248,000.00 248,000.00 248,000.00 4.700 4.700 989.97 0.00 0.00 989.97 31911KAK4 1515 101 1STELK 248,000.00 248,000.00 248,000.00 4.400 4.400 926.78 0.00 0.00 926.78 912828V80 1516 101 USTR 2,000,000.00 1,964,400.00 1,964,400.00 2.250 2.272 3,790.76 0.00 0.00 3,790.76 912796ZN2 1517 101 USTR 0.00 2,920,963.32 0.00 5.240 36.579 0.00 0.00 79,036.68 79,036.68 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:15 TE (PRF_TE) 7.3.6
112
Report Ver. 7.3.6.1
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Current
Rate
Ending
Par Value
Ending
Fund

Page 8 ends

Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
December 1, 2023 - December 31, 2023
Total Earnings
City of La Quinta
Annualized
CUSIP Investment # Yield
Interest
Earned Issuer
Realized
Gainl/Loss
Fund: General Fund
912828B66 1518 101 USTR 2,000,000.00 1,969,580.00 1,969,580.00 2.750 2.770 4,633.16 0.00 0.00 4,633.16 91282CDV0 1519 101 USTR 1,000,000.00 975,600.00 975,600.00 0.875 0.890 737.09 0.00 0.00 737.09 05765LBU0 1520 101 BALBOA 248,000.00 248,000.00 248,000.00 4.400 4.400 926.77 0.00 0.00 926.77 6067-001TERM 1521 101 CAMP 20,000,000.00 20,000,000.00 20,000,000.00 5.645 5.645 95,879.18 0.00 0.00 95,879.18 560507AQ8 1522 101 MAINE 248,000.00 248,000.00 248,000.00 4.800 4.800 1,011.03 0.00 0.00 1,011.03 91739JAB1 1523 101 UTH1ST 245,000.00 245,000.00 245,000.00 5.000 5.000 1,040.41 0.00 0.00 1,040.41 91282CGT2 1524 101 USTR 1,000,000.00 990,000.00 990,000.00 3.625 3.652 3,070.36 0.00 0.00 3,070.36 91282CHA2 1525 101 USTR 1,000,000.00 985,000.00 985,000.00 3.500 3.563 2,980.77 0.00 0.00 2,980.77 30960QAR8 1526 101 FARMIG 248,000.00 248,000.00 248,000.00 5.400 5.400 1,137.40 0.00 0.00 1,137.40 3133EPQD0 1527 101 FFCB 1,000,000.00 998,655.69 998,655.69 4.250 4.176 3,541.67 0.00 0.00 3,541.67 91282CEK3 1528 101 USTR 1,000,000.00 980,080.00 980,080.00 2.500 2.558 2,129.12 0.00 0.00 2,129.12 3130ARHG9 1529 101 FHLB 1,000,000.00 982,520.00 982,520.00 2.125 2.122 1,770.84 0.00 0.00 1,770.84 912828W71 1530 101 USTR 2,000,000.00 1,960,078.13 1,960,078.13 2.125 2.162 3,599.73 0.00 0.00 3,599.73 3133EPSK2 1531 101 FFCB 1,000,000.00 990,400.00 990,400.00 4.250 4.210 3,541.67 0.00 0.00 3,541.67 499724AP7 1532 101 KNOX 248,000.00 248,000.00 248,000.00 4.850 4.850 1,021.56 0.00 0.00 1,021.56 05584CJJ6 1533 101 BNYMEL 244,000.00 244,000.00 244,000.00 4.500 4.500 932.54 0.00 0.00 932.54 313384YJ2 1534 101 FHLB 2,000,000.00 1,916,929.44 1,916,929.44 5.210 0.00 0.00 0.00 0.00 9128282U3 1535 101 USTR 3,000,000.00 2,899,170.81 2,899,170.81 1.875 1.946 4,790.52 0.00 0.00 4,790.52 9128282N9 1536 101 USTR 2,000,000.00 1,942,840.00 1,942,840.00 2.125 2.170 3,580.17 0.00 0.00 3,580.17 898812AC6 1537 101 TUCSON 248,000.00 248,000.00 248,000.00 5.000 5.000 1,053.15 0.00 0.00 1,053.15 60936TAL3 1538 101 MONEY1 248,000.00 248,000.00 248,000.00 5.000 5.000 1,053.15 0.00 0.00 1,053.15 52470QEC4 1539 101 LEGBKT 248,000.00 248,000.00 248,000.00 4.500 4.500 947.83 0.00 0.00 947.83 3130AXEL8 1541 101 FHLB 1,000,000.00 999,500.00 999,500.00 4.750 4.663 3,958.34 0.00 0.00 3,958.34 912796CX5 1542 101 USTR 2,000,000.00 1,945,964.16 1,945,964.16 5.315 0.00 0.00 0.00 0.00 91282CGT2 1543 101 USTR 1,000,000.00 949,180.00 949,180.00 3.625 3.809 3,070.36 0.00 0.00 3,070.36 666613MK7 1544 101 NORPNT 248,000.00 248,000.00 248,000.00 4.850 4.850 1,021.56 0.00 0.00 1,021.56 58404DTP6 1545 101 MEDBA 248,000.00 248,000.00 248,000.00 4.850 4.850 1,021.56 0.00 0.00 1,021.56 90355GHG4 1546 101 UBS 248,000.00 248,000.00 248,000.00 4.900 4.900 1,032.09 0.00 0.00 1,032.09 42228LAN1 1547 101 HEALTH 248,000.00 248,000.00 248,000.00 5.100 5.100 1,074.21 0.00 0.00 1,074.21 98138MCA6 1548 101 WORKRS 248,000.00 248,000.00 248,000.00 5.200 5.200 1,095.28 0.00 0.00 1,095.28 52171MAM7 1549 101 LEADRS 248,000.00 248,000.00 248,000.00 5.100 5.100 1,074.21 0.00 0.00 1,074.21 91282CFU0 1550 101 USTR 750,000.00 739,200.00 739,200.00 4.125 4.197 2,634.78 0.00 0.00 2,634.78 912797HH3 1551 101 USTR 1,000,000.00 974,178.00 974,178.00 5.222 0.00 0.00 0.00 0.00 92023CAJ2 1552 101 VLLSTR 247,000.00 247,000.00 247,000.00 5.200 5.200 1,090.86 0.00 0.00 1,090.86 913065AD0 1553 101 UTLTCH 248,000.00 248,000.00 248,000.00 5.100 5.100 1,074.21 0.00 0.00 1,074.21 3133EPC45 1554 101 FFCB 1,000,000.00 999,770.00 999,770.00 4.625 4.539 3,854.17 0.00 0.00 3,854.17 291916AJ3 1555 101 EMPOWR 247,000.00 247,000.00 247,000.00 5.250 5.250 1,101.35 0.00 0.00 1,101.35 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:15 TE (PRF_TE) 7.3.6
113
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Current
Rate
Ending
Par Value
Ending
Fund

Page 9 ends

Fund Type
Maturity
Date
Maturity
Interest Proceeds Income
Net
CUSIP Investment # Issuer
Purchase
Date
Book Value
at Maturity
912797FA0 1488 101 ATD USTR 3,000,000.00 10/12/2023 05/03/2023 4.780 2,935,470.00 0.00 3,000,000.00 64,530.00 57116ARV2 1155 101 MC1 MARBUS 248,000.00 10/17/2023 10/17/2018 3.300 248,000.00 672.66 248,672.66 672.66 625925AR3 1160 101 MC1 MUNTRS 245,000.00 10/17/2023 10/17/2018 3.200 245,000.00 644.38 245,644.38 644.38 90348JEJ5 1161 101 MC1 UBS 245,000.00 10/17/2023 10/17/2018 3.350 245,000.00 674.59 245,674.59 674.59 474067AQ8 1154 101 MC1 JEFF 245,000.00 10/19/2023 10/19/2018 3.350 245,000.00 4,114.99 249,114.99 4,114.99 3133EK4X1 1234 101 FAC FFCB 1,000,000.00 11/01/2023 11/01/2019 1.600 996,900.00 8,000.00 1,008,000.00 11,100.00 912796YT0 1487 101 ATD USTR 1,000,000.00 11/02/2023 05/03/2023 4.750 975,854.17 0.00 1,000,000.00 24,145.83 20143PDV9 1162 101 MC1 COMMBK 248,000.00 11/15/2023 11/15/2018 3.400 248,000.00 716.14 248,716.14 716.14 912797FL6 1502 101 ATD USTR 4,000,000.00 11/24/2023 05/31/2023 5.180 3,898,126.67 0.00 4,000,000.00 101,873.33 67054NAN3 1164 101 MC1 NMRCA 248,000.00 11/28/2023 11/28/2018 3.550 248,000.00 747.74 248,747.74 747.74 48115LAD6 1396 101 MC1 JOVIA 248,000.00 12/07/2023 06/07/2022 2.500 248,000.00 509.59 248,509.59 509.59 91282CBA8 1351 101 TRC USTR 1,000,000.00 12/15/2023 12/07/2021 0.125 990,000.00 625.00 1,000,625.00 10,625.00 635573AL2 1170 101 MC1 NLCOOP 245,000.00 12/21/2023 12/21/2018 3.400 245,000.00 4,176.41 249,176.41 4,176.41 912796ZN2 1517 101 ATD USTR 3,000,000.00 12/28/2023 06/30/2023 5.240 2,920,963.32 0.00 3,000,000.00 79,036.68 066851WJ1 1172 101 MC1 BARHAR 248,000.00 12/29/2023 12/31/2018 3.350 248,000.00 660.09 248,660.09 660.09 Total Maturities 15,220,000.00 14,937,314.16 21,541.59 15,241,541.59 304,227.43 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:11 MA (PRF_MA) 7.1.1
Report Ver. 7.3.6.1
115 CLICK HERE to Return to Agenda
City of La Quinta
City of La Quinta -
Purchases Report
Sorted by Security Type - Fund
October 1, 2023 - December 31, 2023
Original
Par Value
Ending
Book Value
Sec.

Fund Type
Maturity
YTM
Accrued Interest
CUSIP Investment # Issuer Payment Periods at Purchase Date Purchase
Date
Principal
Purchased
Rate at
Purchase
Federal Agency Coupon Securities
3130AXEL8 1541 101 FAC FHLB 1,000,000.00 10/03/2023 03/08 - 09/08 999,500.00 Received 4.750 09/08/2028 4.762 999,500.00 3133EPC45 1554 101 FAC FFCB 1,000,000.00 11/13/2023 05/13 - 11/13 999,770.00 4.625 11/13/2028 4.630 999,770.00 3130AYBQ8 1566 101 FAC FHLB 1,000,000.00 12/29/2023 06/26 - 12/26 999,516.00 Received 4.750 12/26/2024 4.800 999,516.00 Subtotal 3,000,000.00 2,998,786.00 0.00 2,998,786.00
Treasury Coupon Securities
91282CGT2 1543 101 TRC USTR 1,000,000.00 10/19/2023 03/31 - 09/30 949,180.00 Received 3.625 03/31/2028 4.910 949,180.00 91282CFU0 1550 101 TRC USTR 750,000.00 11/06/2023 04/30 - 10/31 739,200.00 Received 4.125 10/31/2027 4.524 739,200.00 9128285M8 1565 101 TRC USTR 1,000,000.00 12/29/2023 05/15 - 11/15 966,718.75 Received 3.125 11/15/2028 3.880 966,718.75 Subtotal 2,750,000.00 2,655,098.75 0.00 2,655,098.75
Treasury Discount Notes
912796CX5 1542 101 ATD USTR 2,000,000.00 10/18/2023 04/18 - At Maturity 1,945,964.16 5.315 04/18/2024 5.538 1,945,964.16 912797HH3 1551 101 ATD USTR 1,000,000.00 11/06/2023 05/02 - At Maturity 974,178.00 5.222 05/02/2024 5.435 974,178.00 912797HS9 1558 101 ATD USTR 2,000,000.00 12/04/2023 05/30 - At Maturity 1,949,466.22 5.110 05/30/2024 5.315 1,949,466.22 Subtotal 5,000,000.00 4,869,608.38 0.00 4,869,608.38
Certificate of Deposits
58404DTP6 1545 101 MC1 MEDBA 248,000.00 10/20/2023 11/20 - Monthly 248,000.00 4.850 10/20/2028 4.855 248,000.00 666613MK7 1544 101 MC1 NORPNT 248,000.00 10/20/2023 11/20 - Monthly 248,000.00 4.850 10/20/2028 4.855 248,000.00 90355GHG4 1546 101 MC1 UBS 248,000.00 10/25/2023 11/25 - Monthly 248,000.00 4.900 10/25/2028 4.905 248,000.00 42228LAN1 1547 101 MC1 HEALTH 248,000.00 10/27/2023 11/27 - Monthly 248,000.00 5.100 10/27/2028 5.106 248,000.00 52171MAM7 1549 101 MC1 LEADRS 248,000.00 10/30/2023 11/30 - Monthly 248,000.00 5.100 10/30/2028 5.106 248,000.00 98138MCA6 1548 101 MC1 WORKRS 248,000.00 10/30/2023 11/30 - Monthly 248,000.00 5.200 10/30/2028 5.206 248,000.00 913065AD0 1553 101 MC1 UTLTCH 248,000.00 11/08/2023 12/08 - Monthly 248,000.00 5.100 11/08/2027 5.103 248,000.00 92023CAJ2 1552 101 MC1 VLLSTR 247,000.00 11/08/2023 12/08 - Monthly 247,000.00 5.200 11/08/2028 5.205 247,000.00 291916AJ3 1555 101 MC1 EMPOWR 247,000.00 11/15/2023 12/10 - Monthly 247,000.00 5.250 11/15/2028 5.255 247,000.00 372348DJ8 1556 101 MC1 GENOA 248,000.00 11/28/2023 12/28 - Monthly 248,000.00 4.600 11/28/2028 4.605 248,000.00 67886WAJ6 1559 101 MC1 OKLACU 248,000.00 12/14/2023 01/14 - Monthly 248,000.00 5.700 06/14/2024 5.716 248,000.00 77357DAD0 1560 101 MC1 ROCKLA 248,000.00 12/22/2023 01/22 - Monthly 248,000.00 4.600 12/22/2026 4.604 248,000.00 37173RAL7 1561 101 MC1 GENSEE 244,000.00 12/27/2023 06/27 - 12/27 244,000.00 4.200 12/28/2026 3.638 244,000.00 130162BL3 1564 101 MC1 CALCRE 244,000.00 12/28/2023 06/28 - 12/28 244,000.00 5.100 06/30/2025 5.105 244,000.00 319137CB9 1562 101 MC1 FRBA 244,000.00 12/28/2023 06/28 - 12/28 244,000.00 4.450 12/26/2025 4.456 244,000.00 Received = Accrued Interest at Purchase was received by report ending date.

Portfolio CITY
CP
Run Date: 02/01/2024 - 18:10 PU (PRF_PU) 7.1.1
Report Ver. 7.3.6.1
116 CLICK HERE to Return to Agenda
Original
Par Value
Ending
Book Value
Sec.

Type

Page 2 ends

Fund
Maturity
YTM
Accrued Interest
Payment Periods at Purchase
October 1, 2023 - December 31, 2023
Purchases Report
City of La Quinta
CUSIP Investment # Issuer Date
Purchase
Date
Principal
Purchased
Rate at
Purchase
Certificate of Deposits
89841MAX5 1563 101 MC1 TRUFIN 248,000.00 12/28/2023 01/28 - Monthly 248,000.00 5.150 12/27/2024 5.164 248,000.00 Subtotal 3,954,000.00 3,954,000.00 0.00 3,954,000.00
Total Purchases 14,704,000.00 14,477,493.13 0.00 14,477,493.13 Portfolio CITY
CP
Run Date: 02/01/2024 - 18:10 PU (PRF_PU) 7.1.1
Report Ver. 7.3.6.1
117 CLICK HERE to Return to Agenda
US Treasury Rates
https://home.treasury.gov/resource-center/data-chart-center/interest-rates/TextView?type=daily_treasury_yield_curve&field_tdr_date_value=2023 Date 1 mo 2 mo 3 mo 6 mo 1 yr 2 yr 3 yr 5 yr 7 yr 10 yr 20 yr 30 yr Effective
Rate of
Return City
Portfolio
(month)
Effective
Rate of
Return City
Portfolio
(YTD)
City
Portfolio
YTM
10/31/2023 5.56 5.57 5.59 5.54 5.44 5.07 4.90 4.82 4.89 4.88 5.21 5.04 3.15 3.19 3.383 11/30/2023 5.56 5.54 5.45 5.38 5.16 4.73 4.48 4.31 4.38 4.37 4.72 4.54 3.55 3.27 3.358 12/29/2023 5.60 5.59 5.40 5.26 4.79 4.23 4.01 3.84 3.88 3.88 4.20 4.03 3.35 3.28 3.407 118 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: February 20, 2024

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED FEBRUARY 2, AND FEBRUARY 9, 2024

RECOMMENDATION
Approve demand registers dated February 2 and February 9, 2024.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 8,034,636.23
Successor Agency of RDA $ -
Housing Authority $ 16,111.58
$ 8,050,747.81

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for approve demand registers dated February 2 and February 9, 2024.

Warrants Issued:
212985-213038 $ 718,724.41
213039-213103 $ 2,465,647.03
Wire Transfers $ 4,572,443.27
Payroll Tax Transfers $ 51,713.13
Payroll Direct Deposit $ 242,219.97
$ 8,050,747.81
CONSENT CALENDAR ITEM NO. 5
119 CLICK HERE to Return to Agenda
Vendor Account Name Amount Purpose
Riverside County Sheriff
Department
Various $1,067,531.83 10/19-11/15/23 Police Services
Club Car, LLC Vehicles $914,604.86 SilverRock Electric Golf Carts Spohn Ranch, Inc. Various $179,622.85 X-Park Design Build Final Payment & Retention Payment
Granite Construction Company Retention Payable $127,846.89 Ave 50 & 52 Pavement Rehab Retention Payment
T.Y. Lin International Construction $106,897.26 Dune Palms Bridge Management Services
Wire Transfers: Fourteen transfers totaled $4,572,443. Of this amount, $4 million was to Bank of New York Mellon for investment purchases and $352,181 was to Landmark (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers

2. Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Maturity Lakeside Bank CD $ 248,000 1/29/2024 2.000% 2.000% Purchase Federal Farm Credit Banks Agency $ 1,000,000 1/30/2024 3.875% 4.000% Purchase Federal Home Loan Banks Agency $ 1,000,000 1/31/2024 4.810% 4.810% Purchase United States Treasury Treasury Note $ 1,000,000 1/31/2024 4.375% 4.930% Purchase United States Treasury Treasury Note $ 1,000,000 1/31/2024 4.250% 4.330% Purchase United States Treasury Treasury Note $ 1,000,000 1/31/2024 4.000% 4.115% Maturity United States Treasury Treasury Note $ 2,000,000 1/31/2024 2.250% 5.370% Maturity United States Treasury Treasury Note $ 1,000,000 1/31/2024 0.875% 5.416% Purchase First Federal Savings Bank CD $ 248,000 2/9/2024 4.250% 4.250% 120 CLICK HERE to Return to Agenda
2/12/2024 1:33:43 PM Page 1 of 5
Demand Register
City of La Quinta Packet: APPKT03706 - 02/02/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
PITZEN, JOHN 213015 TOT REFUND STVR # 63030 TBID Due to VGPS 101-0000-20303 12.75 PITZEN, JOHN 213015 TOT REFUND STVR # 63030 TOT - Short Term Vac. Rentals 101-0000-41401 127.50 VINTAGE E & S INC 213034 REPAIR DIRECT BURIAL BOX BROKEN SV… Maintenance/Services 101-3005-60691 3,425.54 VINTAGE E & S INC 213034 01/12/24 - REPLACED ELECTRIC BOX Maintenance/Services 101-3005-60691 604.47 VINTAGE E & S INC 213034 1/12/24 - REPLACED RECESSED LIGHTS … Maintenance/Services 101-3008-60691 1,399.59 VINTAGE E & S INC 213034 SPORTS COMPLEX LIGHTING ISSUE SVC … Maintenance/Services 101-3005-60691 763.12 TRI-STATE MATERIALS INC 213031 BASE ROCK Materials/Supplies 101-3005-60431 531.72 POWERS AWARDS INC 213017 NAME PLATE FOR S.SANCHEZ Office Supplies 101-1002-60400 34.48 JOE A GONSALVES & SON 213006 02/2024 - LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 PALM SPRINGS AIR MUSEUM … 213014 02/10/24 - GALA SPONSORSHIP Sponsorships/Advertising 101-3007-60450 5,750.00 NI GOVERNMENT SERVICES I… 213012 11/2023 - SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 87.35 VINTAGE ASSOCIATES 213033 01/02-01/05/24 - RETENTION BASINS R… Maintenance/Services 101-3005-60691 1,280.00 VINTAGE ASSOCIATES 213033 01/08-01/12/24 - SPORTS COMPLEX ST… Maintenance/Services 101-3005-60691 1,600.00 VINTAGE ASSOCIATES 213033 01/16-01/19/24 - FB PARK & COVE TRAI… Maintenance/Services 101-3005-60691 1,280.00 QUALITY STREET SERVICE 213019 05/17/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 06/19/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 07/06/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 07/06/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 08/9/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 08/23/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 08/28/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 09/07/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 09/14/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 09/12/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 10/4/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 10/18/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 11/28/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 12/01/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 QUALITY STREET SERVICE 213019 09/08/23 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,380.00 ALL PRO BEVERAGE INC 212986 COFFEE FOR LOBBY COFFEE MACHINE Citywide Supplies 101-1007-60403 562.47 THE PRINTING PLACE 213029 RESIDENT CARD APPLICATION FORMS (… Operating Supplies 101-3002-60420 232.73 KUPELIAN, NOUHA 213007 PICKLEBALL CLASS REFUND Leisure Enrichment 101-0000-42200 280.00 VIELHARBER, KAREN 213032 GENTLE YOGA THURSDAY CLASS Instructors 101-3002-60107 42.00 DESERT RECREATION DISTRI… 212996 11/2023 - FB POOL OPERATIONS & PRO… Fritz Burns Pool Programming 101-3003-60184 6,584.61 DESERT RECREATION DISTRI… 212996 12/2023 - FB POOL OPERATIONS & PRO… Fritz Burns Pool Programming 101-3003-60184 7,087.96 THE CHAMBER 213028 02/2024 - GEM PUBLICATION Marketing & Tourism Promot… 101-3007-60461 14,465.75 SMITH PIPE & SUPPLY CO 213023 IRRIGATION PIPES & PARTS Materials/Supplies 101-3005-60431 136.24 RASA/ERIC NELSON 213020 FTM 2022-0003 ONCALL MAP CHECKING… Map/Plan Checking 101-7002-60183 875.00 WOOD, RUSSELL DAVID 213037 POLICE TOW LA233280056 Sheriff - Other 101-2001-60176 362.00 ROBERT HALF 213022 12/08/23 - TEMP AGENCY SERVICES A.… Temporary Agency Services 101-6006-60125 1,575.00 MACIAS NURSERY, INC. 213010 PLANTS Materials/Supplies 101-3005-60431 2,490.37 DEPARTMENT OF ANIMAL SE… 212994 12/2023 - ANIMAL SERVICES Animal Shelter Contract Servi… 101-6004-60197 25,317.56 DESERT RESORT MANAGEM… 212997 01/2024 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 EIDE BAILLY LLP 212998 FY 22/23 ACFR AUDIT SVCS Auditors 101-1006-60106 11,800.00 BURRTEC WASTE & RECYCLI… 212988 FY 22/23 PROPERTY TAX PAYMENT SS4 Due to Waste Management 101-0000-20307 62,687.94 BURRTEC WASTE & RECYCLI… 212988 FY 22/23 PROPERTY TAX PAYMENT SS4 Franchise Taxes - Burrtec 101-0000-41505 -6,240.94 ARMENDARIZ, DERRICK 212987 1/21-1/24/24 CAPPO CONF TRAVEL REI… Travel & Training 101-1006-60320 109.92 CARREIRO, BRIAN K 212991 2/22/24 - FOOD FOR COMMUNITY WOR… Community Special Events 101-1001-60137 1,500.00 LA QUINTA RESORT & CLUB 213008 FY 23/24 TOT INCENTIVE PROGRAM TOT Resort Rebate Program 101-1007-60536 49,995.00 MODERNISM WEEK 213011 MODERNISM WEEK SPONSORSHIP PLE… Community Experiences 101-3003-60149 5,000.00 WILLIAMS HOMES INC 213036 OVERPAYMENT PERMIT REFUND BCPR2… Over Payments, AR Policy 101-0000-20330 98.03 WILLIAMS HOMES INC 213036 OVERPAYMENT PERMIT REFUND BCPR2… Over Payments, AR Policy 101-0000-20330 35.59 ATTACHMENT 1
121 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03706 - 02/02/2024 JB
2/12/2024 1:33:43 PM Page 2 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount ROADPOST USA INC. 213021 01/23-02/22/24 - EOC SATELLITE PHON… Mobile/Cell Phones/Satellites 101-2002-61304 200.85 Fund 101 - GENERAL FUND Total: 230,313.03
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 213030 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 184.88 TOPS' N BARRICADES INC 213030 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 157.52 TOPS' N BARRICADES INC 213030 SAFETY GEAR Safety Gear 201-7003-60427 99.83 TOPS' N BARRICADES INC 213030 SAFETY GEAR Safety Gear 201-7003-60427 222.29 TOPS' N BARRICADES INC 213030 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 431.63 ZUMAR INDUSTRIES INC 213038 STREET SIGNS Traffic Control Signs 201-7003-60429 2,509.38 ZUMAR INDUSTRIES INC 213038 STREET SIGNS Traffic Control Signs 201-7003-60429 744.18 ZUMAR INDUSTRIES INC 213038 STREET SIGNS Traffic Control Signs 201-7003-60429 1,013.97 IMPERIAL IRRIGATION DIST 213003 ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 96.12 Fund 201 - GAS TAX FUND Total: 5,459.80
Fund: 215 - LIGHTING & LANDSCAPING FUND
TRI-STATE MATERIALS INC 213031 LANDSCAPE BOULDERS Materials/Supplies 215-7004-60431 3,171.42 SMITH PIPE & SUPPLY CO 213023 IRRIGATION PARTS Materials/Supplies 215-7004-60431 151.26 SMITH PIPE & SUPPLY CO 213023 IRRIGATION PVC PIPES Materials/Supplies 215-7004-60431 309.98 SMITH PIPE & SUPPLY CO 213023 DRAIN PVC PIPES Materials/Supplies 215-7004-60431 350.39 HIGH TECH IRRIGATION INC 213002 IRRIGATION PARTS Materials/Supplies 215-7004-60431 318.51 HIGH TECH IRRIGATION INC 213002 IRRIGATION & DRAIN PARTS Materials/Supplies 215-7004-60431 1,356.06 CALIFORNIA DESERT NURSER… 212989 PLANTS Materials/Supplies 215-7004-60431 331.75 MACIAS NURSERY, INC. 213010 PLANTS Materials/Supplies 215-7004-60431 2,312.30 PWLC II, INC 213018 01/16-01/19/24 - AVE 52 MEDIAN REST… Maintenance/Services 215-7004-60691 4,320.00 PWLC II, INC 213018 01/10-01/12/24 - AVE 52 MEDIAN REST… Maintenance/Services 215-7004-60691 3,840.00 PWLC II, INC 213018 1/23-1/26/24 - AVE 52 MEDIAN RESTOR… Maintenance/Services 215-7004-60691 3,840.00 FRONTIER COMMUNICATIO… 212999 01/10-02/09/24 - PHONE SVC Electric - Utilities 215-7004-61116 56.28 IMPERIAL IRRIGATION DIST 213003 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 493.81 IMPERIAL IRRIGATION DIST 213003 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 662.63 DESERT ELECTRIC SUPPLY 212995 LIGHTING PARTS Materials/Supplies 215-7004-60431 2,901.08 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 24,415.47 Fund: 221 - AB 939 - CALRECYCLE FUND
BURRTEC WASTE & RECYCLI… 212988 FY 22/23 PROPERTY TAX PAYMENT SS4 Burrtec AB 939 Fee 221-0000-41506 -278.48 Fund 221 - AB 939 - CALRECYCLE FUND Total: -278.48
Fund: 270 - ART IN PUBLIC PLACES FUND
CARLI FINE ART CONSERVATI… 212990 50% RETAINER APP ASSESSMENT & CO… Art Purchases 270-0000-74800 10,322.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 10,322.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
SPOHN RANCH INC 213024 X-PARK SETTLEMENT AGREEMENT PAY… Construction 401-0000-60188 19,310.00 SPOHN RANCH INC 213025 X-PARK RETENTION PAYMENT Retention Payable 401-0000-20600 150,062.25 T.Y. LIN INTERNATIONAL 213027 11/2023 - DUNE PALMS RD BRIDGE MA… Construction 401-0000-60188 106,897.26 IN-SITE LANDSCAPE ARCHITE… 213005 MASTER PLANNING SERVICES FOR FRITZ… Design 401-0000-60185 22,163.50 ST. FRANCIS ELECTRIC, LLC 213026 10/2023 - ONCALL TRAFFIC SIGNAL MAI… Construction 401-0000-60188 20,240.46 NV5 213013 AVE 50 & AVE 52 PAVEMENT REHAB SU… Technical 401-0000-60108 990.00 NV5 213013 FRED WARNING DR PAVEMENT REHAB … Technical 401-0000-60108 4,287.50 PLANIT REPROGRAPHICS SYS… 213016 CACTUS FLOWER CONSTRUCTION SET Construction 401-0000-60188 265.31 SPOHN RANCH INC 213025 X-PARK DESIGN BUILD FINAL PAYMENT Construction 401-0000-60188 10,250.60 LEONIDA BUILDERS, INC 213009 COVE TRAILS PARKING LOT IMPROVEM… Retention Payable 401-0000-20600 -5,217.50 LEONIDA BUILDERS, INC 213009 COVE TRAILS PARKING LOT IMPROVEM… Construction 401-0000-60188 104,350.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 433,599.38 Fund: 501 - FACILITY & FLEET REPLACEMENT
VINTAGE E & S INC 213034 RELOCATE CH EV CHARGERS City Bldg Repl/Repair 501-0000-71103 1,800.61 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 1,800.61 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 212993 12/15/23-01/14/24 - WC CABLE (8105) Cable/Internet - Utilities 502-0000-61400 154.66 CHARTER COMMUNICATIONS… 212993 01/10-02/09/24 - CH INTERNET (2546) Cable/Internet - Utilities 502-0000-61400 2,079.00 CHARTER COMMUNICATIONS… 212993 01/12-02/11/24 - CITY YARD CABLE (408… Cable/Internet - Utilities 502-0000-61400 81.77 ACORN TECHNOLOGY SERVI… 212985 UPGRADE TO MICROSOFT OFFICE G5 LI… Consultants 502-0000-60104 1,062.50 VIVID STAGING SOLUTIONS 213035 50% DEP A/V SVCS FOR 3/20/24 CC & B… Technical 502-0000-60108 3,746.42 122 CLICK HERE to Return to Agenda
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2/12/2024 1:33:43 PM Page 3 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount INNOVATIVE DOCUMENT SO… 213004 REMAINING BALANCE FOR INV #242387 Copiers 502-0000-60662 49.05 GRAPHTEK HOSTING, LLC 213001 DOMAIN RENEWAL FOR LAQUINTAPOLI… Software Licenses 502-0000-60301 350.00 CDW GOVERNMENT INC 212992 CISCO MERAKI LICENSES Software Licenses 502-0000-60301 3,521.44 FRONTIER COMMUNICATIO… 212999 01/12-02/11/24 - X-PARK INTERNET Cable/Internet - Utilities 502-0000-61400 904.17 CDW GOVERNMENT INC 212992 LVO 360 MONTHS PSP APOS Software Licenses 502-0000-60301 910.65 Fund 502 - INFORMATION TECHNOLOGY Total: 12,859.66
Fund: 601 - SILVERROCK RESORT
GARDAWORLD 213000 12/2023 - SRR ARMORED SVC EXCESS IT… Bank Fees 601-0000-60455 37.44 GARDAWORLD 213000 12/2023 - SRR ARMORED EXCHANGE SVC Bank Fees 601-0000-60455 195.50 Fund 601 - SILVERROCK RESORT Total: 232.94
Grand Total: 718,724.41
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 230,313.03
201 - GAS TAX FUND 5,459.80
215 - LIGHTING & LANDSCAPING FUND 24,415.47
221 - AB 939 - CALRECYCLE FUND -278.48
270 - ART IN PUBLIC PLACES FUND 10,322.00
401 - CAPITAL IMPROVEMENT PROGRAMS 433,599.38
501 - FACILITY & FLEET REPLACEMENT 1,800.61
502 - INFORMATION TECHNOLOGY 12,859.66
601 - SILVERROCK RESORT 232.94
Grand Total: 718,724.41
Account Summary
Account Number Account Name Expense Amount
101-0000-20303 TBID Due to VGPS 12.75
101-0000-20307 Due to Waste Managem… 62,687.94
101-0000-20330 Over Payments, AR Policy 133.62
101-0000-41401 TOT - Short Term Vac. R… 127.50
101-0000-41505 Franchise Taxes - Burrtec -6,240.94
101-0000-42200 Leisure Enrichment 280.00
101-1001-60137 Community Special Even… 1,500.00
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60400 Office Supplies 34.48
101-1006-60106 Auditors 11,800.00
101-1006-60320 Travel & Training 109.92
101-1007-60403 Citywide Supplies 562.47
101-1007-60536 TOT Resort Rebate Progr… 49,995.00
101-2001-60176 Sheriff - Other 362.00
101-2002-61304 Mobile/Cell Phones/Sate… 288.20
101-3002-60107 Instructors 42.00
101-3002-60420 Operating Supplies 232.73
101-3003-60149 Community Experiences 5,000.00
101-3003-60184 Fritz Burns Pool Progra… 13,672.57
101-3005-60431 Materials/Supplies 3,158.33
101-3005-60691 Maintenance/Services 8,953.13
101-3007-60450 Sponsorships/Advertising 5,750.00
101-3007-60461 Marketing & Tourism Pr… 14,465.75
101-3008-60691 Maintenance/Services 1,399.59
101-6004-60103 Professional Services 4,018.43
101-6004-60197 Animal Shelter Contract … 25,317.56
101-6006-60125 Temporary Agency Servi… 1,575.00
101-7002-60183 Map/Plan Checking 875.00
101-7003-60103 Professional Services 20,700.00
201-7003-60427 Safety Gear 322.12
201-7003-60429 Traffic Control Signs 5,041.56
201-7003-61101 Electricity - Utilities 96.12
215-7004-60431 Materials/Supplies 11,202.75
215-7004-60691 Maintenance/Services 12,000.00
215-7004-61116 Electric - Utilities 550.09
215-7004-61117 Electric - Medians - Utilit… 662.63
221-0000-41506 Burrtec AB 939 Fee -278.48
270-0000-74800 Art Purchases 10,322.00
401-0000-20600 Retention Payable 144,844.75
401-0000-60108 Technical 5,277.50
401-0000-60185 Design 22,163.50
401-0000-60188 Construction 261,313.63
501-0000-71103 City Bldg Repl/Repair 1,800.61
502-0000-60104 Consultants 1,062.50
502-0000-60108 Technical 3,746.42
502-0000-60301 Software Licenses 4,782.09
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Account Summary
Account Number Account Name Expense Amount
502-0000-60662 Copiers 49.05
502-0000-61400 Cable/Internet - Utilities 3,219.60
601-0000-60455 Bank Fees 232.94
Grand Total: 718,724.41
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 240,256.19
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 106,897.26 151609CT Construction Expense La Quinta X Park 29,560.60 151609RP Retention Payable La Quinta X Park 150,062.25
201603CT Construction Expense La Quinta Landscape Renovation Improvement265.31 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 20,150.41 202102D Design Expense Fritz Burns Park Improvements 22,163.50 202201T Technical Expense Avenue 50 Pavement Rehab (Wash St to Eisenhower) 990.00 202203T Technical Expense Fred Waring Drive Pavement Rehabilitation 4,287.50 202230CT Construction Expense Cove Trails Parking Lot Improvements 104,350.00 202230RP Retention Payable Cove Trails Parking Lot Improvements -5,217.50 2324TMICT Construction Expense FY23/24 Traffic Maintenance Improvements20,240.46 CSA152E CSA 152 Expenses CSA 152 Project Tracking 20,700.00 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 4,018.43 Grand Total: 718,724.41
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
City of La Quinta Packet: APPKT03716 - 02/09/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
PALMS TO PINES PRINTING 213078 CITY BUSINESS CARDS Printing 101-3007-60410 981.63 WOODS, COLE 213103 1/21-1/26/24 - CACEO TRAINING REIMB… Travel & Training 101-6004-60320 352.32 DFM ASSOCIATES 213059 2024 CALIFORNIA ELECTIONS CODE BO… Operating Supplies 101-1005-60420 152.25 FUSON, JACOB 213062 ICC CERTIFICATION EXAM REIMB J.FUS… Travel & Training 101-6003-60320 466.00 FUSON, JACOB 213062 BUDGETING GUIDE FOR LOCAL GOV BO… Subscriptions & Publications 101-6003-60352 110.04 CHARTER COMMUNICATIONS… 213047 01/24-02/23/24 - FS #93 CABLE (2415) Cable/Internet - Utilities 101-2002-61400 113.90 VINTAGE E & S INC 213100 12/06/23 - INSTALLED LED LIGHTS AT CH Maintenance/Services 101-3008-60691 1,012.98 OCEAN SPRINGS TECH INC 213074 FB POOL PRESSURE GAUGES REPLACEM… Fritz Burns Pool Maintenance 101-3005-60184 762.12 TRI-STATE MATERIALS INC 213095 BASE ROCK Materials/Supplies 101-3005-60431 528.80 MY COI LLC 213073 7/1/24-2/28/25 APR-INSURANCE COMPL… Prepaid Expense 101-0000-13600 6,666.68 MY COI LLC 213073 03/01-06/30/24 - INSURANCE COMPLIA… Professional Services 101-1005-60103 3,333.32 ROTARY CLUB OF INDIAN WE… 213084 INDIAN WELLS ROTARY LIVING DESERT … Travel & Training 101-1001-60320 400.00 DECKARD TECHNOLOGIES, I… 213055 02/2024 - RENTALSCAPE Professional Services 101-1005-60103 3,750.00 SIGNATURE TINT 213085 FB REFLECTIVE SIGNAGE Materials/Supplies 101-3005-60431 775.80 TPX COMMUNICATIONS 213094 01/23-02/22/24 - EOC PHONE LINE SERV… Telephone - Utilities 101-2002-61300 1,798.73 CALIFORNIA MUNICIPAL TRE… 213044 2024 CMTA CONFERENCE R.HALLICK Travel & Training 101-1006-60320 475.00 TKE ENGINEERING, INC. 213093 10/2023 - ON-CALL TRAFFIC ENGINEERI… Contract Traffic Engineer 101-7006-60144 14,079.92 TKE ENGINEERING, INC. 213093 11/2023 - ON-CALL TRAFFIC ENGINEERI… Contract Traffic Engineer 101-7006-60144 8,602.50 OFFICE OF ECONOMIC DEVE… 213075 2024 CV BUSINESS CONFERENCE SPON… Travel & Training 101-1002-60320 1,000.00 WEST COAST ARBORISTS, INC 213101 PLANT TREES AT SRR EVENT PARK Materials/Supplies 101-3005-60431 4,290.00 VERITAS TECHNOLOGIES LLC 213098 12/2023 - DATA BACK UP FOR LASERFIC… Professional Services 101-1005-60103 1,057.56 VINTAGE ASSOCIATES 213099 01/23-01/26/24 - STORM CLEANUP AT … Maintenance/Services 101-3005-60691 1,280.00 VINTAGE ASSOCIATES 213099 PLANTS Materials/Supplies 101-3005-60431 1,118.70 VINTAGE ASSOCIATES 213099 01/31-02/02/24 - SRR PARK MAINTENA… Maintenance/Services 101-3005-60691 1,120.00 VINTAGE ASSOCIATES 213099 1/29-1/30/24 INSTALL FLOWERPOTS CIV… Maintenance/Services 101-3005-60691 640.00 UNIVERSAL CONSTRUCTION … 213097 11/2023 - ON-CALL TRAFFIC ENGINEERI… Maintenance/Services 101-3005-60691 19,365.65 PAX FITNESS REPAIR 213080 01/2024 - WC FITNESS EQUIPMENT MA… Operating Supplies 101-3002-60420 500.00 SOUTHERN CALIFORNIA MUN… 213087 SCMAF MEMBERSHIP DUES Membership Dues 101-3002-60351 145.00 RAMOS STEAM & PRESSURE… 213082 PRESSURE WASH LA QUINTA PARK Maintenance/Services 101-3008-60691 800.00 STAPLES ADVANTAGE 213088 NOTEBOOKS (2) Office Supplies 101-1005-60400 28.91 STAPLES ADVANTAGE 213088 DESK CHAIR Office Supplies 101-3001-60400 173.99 STAPLES ADVANTAGE 213088 DOCUMENT HOLDER Operating Supplies 101-1004-60420 29.12 STAPLES ADVANTAGE 213088 BATTERIES & PENS Operating Supplies 101-7002-60420 47.72 STAPLES ADVANTAGE 213088 2024 WALL CALENDAR Operating Supplies 101-7002-60420 17.72 SMITH PIPE & SUPPLY CO 213086 IRRIGATION PARTS Materials/Supplies 101-3005-60431 372.73 DEPARTMENT OF JUSTICE 213056 12/2023 - BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 315.00 HIGH TECH IRRIGATION INC 213064 IRRIGATION PARTS Materials/Supplies 101-3005-60431 177.51 MERCHANTS BUILDING MAI… 213072 1/11/24 - CH CARPET CLEANING Janitorial 101-3008-60115 255.00 STERICYCLE, INC 213089 01/05/24 - POLICE SHRED SERVICES LQ Police Volunteers 101-2001-60109 19.25 FEDEX 213061 01/23/24 - OVERNIGHT MAIL Postage 101-1007-60470 14.99 THE LOCK SHOP, INC 213092 KEYS FOR PW YARD Materials/Supplies 101-3008-60431 47.68 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Fritz Burns Park - Uti… 101-3005-61105 1,739.75 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Sports Complex - Uti… 101-3005-61106 6,490.13 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Velasco Park - Utiliti… 101-3005-61111 14.54 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Eisenhower Park - U… 101-3005-61113 20.33 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 164.92 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Monticello Park - Uti… 101-3005-61102 13.74 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Colonel Paige - Utilit… 101-3005-61108 12.34 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Community Park - U… 101-3005-61109 14,105.24 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Adams Park - Utiliti… 101-3005-61110 69.12 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Desert Pride - Utiliti… 101-3005-61114 13.54 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 780.07 COACHELLA VALLEY WATER D… 213052 WATER SERVICE Water -Pioneer Park - Utilities 101-3005-61207 938.03 126 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount COACHELLA VALLEY WATER D… 213052 WATER SERVICE PM 10 - Dust Control 101-7006-60146 805.19 COACHELLA VALLEY ASSOC O… 213051 10/2023 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 14,293.66 COACHELLA VALLEY ASSOC O… 213051 11/2023 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 3,876.30 COACHELLA VALLEY ASSOC O… 213051 12/2023 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 8,187.73 HOME DEPOT CREDIT SERVIC… 213065 SPONGES & TILE ADHESIVE Materials/Supplies 101-3005-60431 20.02 HOME DEPOT CREDIT SERVIC… 213065 FRAMING NAILS Materials/Supplies 101-3005-60431 371.88 HOME DEPOT CREDIT SERVIC… 213065 SMALL TOOLS Materials/Supplies 101-3005-60431 274.84 HOME DEPOT CREDIT SERVIC… 213065 GLOVES, BATTRIES, STRAP TIES, EAR PL… Materials/Supplies 101-3005-60431 127.12 HOME DEPOT CREDIT SERVIC… 213065 SPRAY PAINT Materials/Supplies 101-3005-60431 14.09 HOME DEPOT CREDIT SERVIC… 213065 SCREWS Materials/Supplies 101-3005-60431 65.18 HOME DEPOT CREDIT SERVIC… 213065 ADHESIVE & GLOVES Materials/Supplies 101-3005-60431 31.47 HOME DEPOT CREDIT SERVIC… 213065 SOCKET MECHANICS TOOL SET Tools/Equipment 101-3005-60432 87.99 HOME DEPOT CREDIT SERVIC… 213065 PAINT BRUSHES & UTILITY KNIFE Materials/Supplies 101-3008-60431 55.10 HOME DEPOT CREDIT SERVIC… 213065 OUTDOOR CANOPY LIGHT Materials/Supplies 101-3008-60431 103.28 HOME DEPOT CREDIT SERVIC… 213065 THINSET MORTAR BAGS Materials/Supplies 101-3008-60431 156.14 HOME DEPOT CREDIT SERVIC… 213065 FLEET MAINTENANCE SUPPLIES Materials/Supplies 101-3008-60431 31.32 HOME DEPOT CREDIT SERVIC… 213065 BUFFING & POLISHING ATTACHMENT & … Materials/Supplies 101-3008-60431 39.08 HOME DEPOT CREDIT SERVIC… 213065 EXTENSION CORD Materials/Supplies 101-3008-60431 18.45 HOME DEPOT CREDIT SERVIC… 213065 GAS CAN Materials/Supplies 101-3008-60431 65.18 HOME DEPOT CREDIT SERVIC… 213065 ELECTRICAL OUTLET COVER Materials/Supplies 101-3008-60431 21.71 HOME DEPOT CREDIT SERVIC… 213065 DRILL BITS Materials/Supplies 101-3008-60431 54.08 HOME DEPOT CREDIT SERVIC… 213065 LIGHT BULBS Materials/Supplies 101-3008-60431 54.35 HOME DEPOT CREDIT SERVIC… 213065 OUTDOOR CANOPY LIGHTS Materials/Supplies 101-3008-60431 355.38 HOME DEPOT CREDIT SERVIC… 213065 TARPS FOR STORM PREP Materials/Supplies 101-3008-60431 235.90 HOME DEPOT CREDIT SERVIC… 213065 ALUMINUM WELDING WIRE Materials/Supplies 101-3008-60431 107.27 HOME DEPOT CREDIT SERVIC… 213065 GLOVES & TOWELS Materials/Supplies 101-3008-60431 36.82 HOME DEPOT CREDIT SERVIC… 213065 CLIPS Materials/Supplies 101-3008-60431 19.48 HOME DEPOT CREDIT SERVIC… 213065 SPRAY PAINT & PAINT SUPPLIES Materials/Supplies 101-3008-60431 119.55 HOME DEPOT CREDIT SERVIC… 213065 WET/DRY VACS Tools/Equipment 101-3008-60432 528.53 HOME DEPOT CREDIT SERVIC… 213065 BIT SOCKET SET & RACHET Tools/Equipment 101-3008-60432 53.19 HOME DEPOT CREDIT SERVIC… 213065 SLURRY FORMS Operating Supplies 101-7003-60420 72.03 HOME DEPOT CREDIT SERVIC… 213065 SMALL TOOLS Tools/Equipment 101-7003-60432 163.96 OLD TOWN LA QUINTA, LLC 213076 FY 23/24 ART ON MAIN STREET EVENT S… Community Experiences 101-3003-60149 10,000.00 DISH NETWORK 213060 01/22-02/21/24 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 105.71 PACIFIC WEST AIR CONDITIO… 213077 12/06/23 - CH HVAC REPAIRS HVAC 101-3008-60667 1,253.00 PACIFIC WEST AIR CONDITIO… 213077 12/20/23 - CH HVAC FUSE REPLACEMENT HVAC 101-3008-60667 1,467.89 PACIFIC WEST AIR CONDITIO… 213077 01/17/24 - CH BOILER AUTO FILL VALVE … HVAC 101-3008-60667 2,002.94 SUNLINE TRANSIT AGENCY 213090 01/2024 - SUNLINE BUS PASSES Due to SunLine 101-0000-20305 183.00 SUNLINE TRANSIT AGENCY 213090 01/2024 - SUNLINE BUS PASSES Miscellaneous Revenue 101-0000-42301 -9.75 ASCAP 213041 06/01/23-05/31/24 - MUSIC LICENSE RE… Community Experiences 101-3003-60149 468.82 KILEY & ASSOCIATES 213069 01/2024 - FEDERAL LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 OCEAN SPRINGS TECH INC 213074 1/26/24 - INSTALL FB POOL KIT-PUMP IN… Fritz Burns Pool Maintenance 101-3005-60184 3,170.72 TECHNOGYM USA CORP 213091 EXCITE LIVE- RUN LIVE 19 P 5000 LUNAR… Machinery & Equipment 101-3002-80101 46,761.00 TECHNOGYM USA CORP 213091 DELIVERY AND INSTALLATION Machinery & Equipment 101-3002-80101 16,791.99 TECHNOGYM USA CORP 213091 TAXES Machinery & Equipment 101-3002-80101 7,715.72 TECHNOGYM USA CORP 213091 TECHNOGYM CARE SERVICE AGREEMEN… Machinery & Equipment 101-3002-80101 73.73 TECHNOGYM USA CORP 213091 SKILLRUN 5000 LIVE 19 Machinery & Equipment 101-3002-80101 13,560.00 TECHNOGYM USA CORP 213091 LOWER BACK BENCH Machinery & Equipment 101-3002-80101 1,014.00 TECHNOGYM USA CORP 213091 EXCITE LIVE -RECLINE LIVE 16 P 5000 LU… Machinery & Equipment 101-3002-80101 4,868.50 TECHNOGYM USA CORP 213091 SKILLROW 7" Machinery & Equipment 101-3002-80101 5,184.00 TECHNOGYM USA CORP 213091 LIVE PREMIUM CONTENT 60 MONTHS Machinery & Equipment 101-3002-80101 2,400.00 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Sheriff Patrol 101-2001-60161 603,648.16 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Police Overtime 101-2001-60162 18,201.06 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Target Team 101-2001-60163 127,121.12 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Community Services Officer 101-2001-60164 59,827.20 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Gang Task Force 101-2001-60166 17,150.40 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Narcotics Task Force 101-2001-60167 16,078.50 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Motor Officer 101-2001-60169 123,537.72 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Dedicated Sargeants 101-2001-60170 42,417.00 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Dedicated Lieutenant 101-2001-60171 18,484.60 127 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Sheriff - Mileage 101-2001-60172 31,145.79 RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE Special Enforcement Funds 101-2001-60175 812.96 RIVERSIDE COUNTY SHERIFF … 213083 09/25-10/24/23 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 1,214.05 RIVERSIDE COUNTY SHERIFF … 213083 10/25-11/24/23 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 1,333.71 Fund 101 - GENERAL FUND Total: 1,313,470.08
Fund: 201 - GAS TAX FUND
UNDERGROUND SERVICE AL… 213096 2/1/24 - DIG ALERT SERVICES Materials/Supplies 201-7003-60431 80.00 CRAFCO, INC 213053 ASPHALT PATCH Asphalt 201-7003-60430 1,770.25 Fund 201 - GAS TAX FUND Total: 1,850.25
Fund: 202 - LIBRARY & MUSEUM FUND
CINTAS FIRST AID & SAFETY 213048 LIBRARY FIRST AID SERVICES Operating Supplies 202-3004-60420 66.73 CINTAS FIRST AID & SAFETY 213048 MUSEUM FIRST AID SERVICE Operating Supplies 202-3006-60420 30.00 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electricity - Utilities 202-3004-61101 2,955.34 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electricity - Utilities 202-3006-61101 1,067.98 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,120.05
Fund: 212 - SLESA (COPS) FUND
RIVERSIDE COUNTY SHERIFF … 213083 10/19-11/15/23 - BP #5 POLICE SERVICE COPS Burglary/Theft Prevent… 212-0000-60179 6,559.56 Fund 212 - SLESA (COPS) FUND Total: 6,559.56
Fund: 215 - LIGHTING & LANDSCAPING FUND
LANDMARK GOLF MANAGE… 213070 01/2024 - SRR PERIMETER LANDSCAPE … SilverRock Way Landscape 215-7004-60143 5,278.00 SIGNATURE TINT 213085 NO TRESPASSING SIGNS FOR BEST BUY … Materials/Supplies 215-7004-60431 253.21 DESERT GROWERS NURSERY 213058 PLANTS Materials/Supplies 215-7004-60431 326.25 SMITH PIPE & SUPPLY CO 213086 IRRIGATION PARTS Materials/Supplies 215-7004-60431 773.11 SMITH PIPE & SUPPLY CO 213086 IRRIGATION PARTS Materials/Supplies 215-7004-60431 580.57 HIGH TECH IRRIGATION INC 213064 IRRIGATION PARTS Materials/Supplies 215-7004-60431 14.75 MACIAS NURSERY, INC. 213071 PLANTS Materials/Supplies 215-7004-60431 1,196.25 MACIAS NURSERY, INC. 213071 PLANTS Materials/Supplies 215-7004-60431 2,175.00 MACIAS NURSERY, INC. 213071 PLANTS Materials/Supplies 215-7004-60431 3,915.00 PWLC II, INC 213081 PALM TREE REMOVALS Tree Maintenance/Palm Trees 215-7004-60673 200.00 PWLC II, INC 213081 PALM TREE REMOVALS Tree Maintenance/Palm Trees 215-7004-60673 1,600.00 PWLC II, INC 213081 PALM TREE REMOVALS Tree Maintenance/Palm Trees 215-7004-60673 2,400.00 PWLC II, INC 213081 PALM TREE REMOVALS Tree Maintenance/Palm Trees 215-7004-60673 1,100.00 HOME DEPOT CREDIT SERVIC… 213065 WEDGE ANCHORS Materials/Supplies 215-7004-60431 107.16 HOME DEPOT CREDIT SERVIC… 213065 RETAINING WALL BLOCK Materials/Supplies 215-7004-60431 325.05 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 4,013.73 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 1,395.73 COACHELLA VALLEY WATER D… 213052 WATER SERVICE Water - Medians - Utilities 215-7004-61211 118.04 DESERT ELECTRIC SUPPLY 213057 LIGHTS & PARTS Materials/Supplies 215-7004-60431 1,479.02 IMPERIAL IRRIGATION DIST 213067 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 1,160.21 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 28,411.08 Fund: 270 - ART IN PUBLIC PLACES FUND
CJR DESIGN 213049 CONSULTING/DESIGN APP SCULPTURE … Art Purchases 270-0000-74800 3,000.00 BEST SIGNS INC 213042 06/16/23 - LQ HARMONY SIGNAGE RE… Operating Supplies 270-0000-60482 992.44 Fund 270 - ART IN PUBLIC PLACES FUND Total: 3,992.44
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
GRANITE CONSTRUCTION C… 213063 AVE 50 & 52 PAVEMENT REHAB PROGR… Retention Payable 401-0000-20600 127,846.89 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 127,846.89 Fund: 501 - FACILITY & FLEET REPLACEMENT
CALI COLLISION CORP 213043 REPAIRS 2017 CHEVY SILVERADO VIN Z1… Vehicle Repair & Maintenan… 501-0000-60676 4,961.63 AMERICAN TIRE DEPOT 213040 TIRES FOR 2023 CHEVY SILVERADO VIN … Vehicle Repair & Maintenan… 501-0000-60676 329.19 PARKHOUSE TIRE INC 213079 BACKHOE TIRE REPLACEMENT Vehicle Repair & Maintenan… 501-0000-60676 762.24 CARQUEST 213045 TIRE INFLATOR Parts, Accessories, and Upfits 501-0000-60675 94.93 CARQUEST 213045 GOLF CART BATTERIES (6) Parts, Accessories, and Upfits 501-0000-60675 827.50 CARQUEST 213045 GOLF CART BATTERIES CORE RETURN Parts, Accessories, and Upfits 501-0000-60675 -176.18 WEX BANK 213102 12/26/23-01/25/24 - FUEL Fuel & Oil 501-0000-60674 7,544.06 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 14,343.37 Fund: 502 - INFORMATION TECHNOLOGY
ACORN TECHNOLOGY SERVI… 213039 02/2024 - IT SERVICES Consultants 502-0000-60104 29,204.00 128 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount ACORN TECHNOLOGY SERVI… 213039 02/2024 - TRAFFIC SERVER MAINTENAN… Consultants 502-0000-60104 965.00 INTELESYSONE 213068 1/22-2/21/24 - PHONE SYSTEM MAINTE… Technical 502-0000-60108 3,000.00 INTELESYSONE 213068 02/22-03/21/24 - PHONE SYSTEM MAIN… Technical 502-0000-60108 3,000.00 TPX COMMUNICATIONS 213094 01/23-02/22/24 - PHONE LINE SERVICE Telephone - Utilities 502-0000-61300 3,797.91 CDW GOVERNMENT INC 213046 4/30/23-4/29/24 DRUVA INSYNC CLOUD… Software Licenses 502-0000-60301 4,237.60 CDW GOVERNMENT INC 213046 HARDWARE TO REPLACE CITY WORKST… Computers 502-0000-80103 3,967.31 Fund 502 - INFORMATION TECHNOLOGY Total: 48,171.82
Fund: 503 - PARK EQUIP & FACILITY FUND
DAVE BANG, INC. 213054 PARK REPLACEMENT PARTS Parks 503-0000-71060 1,501.21 Fund 503 - PARK EQUIP & FACILITY FUND Total: 1,501.21
Fund: 504 - INSURANCE FUND
CINTAS FIRST AID & SAFETY 213048 WC FIRST AID SERVICE Operating Supplies 504-1010-60420 116.95 CINTAS FIRST AID & SAFETY 213048 CH FIRST AID SERVICES Operating Supplies 504-1010-60420 329.34 CINTAS FIRST AID & SAFETY 213048 PW FIRST AID SERVICES Operating Supplies 504-1010-60420 52.24 CINTAS FIRST AID & SAFETY 213048 LANDSCAPE MAINT FIRST AID SERVICES Operating Supplies 504-1010-60420 58.17 CINTAS FIRST AID & SAFETY 213048 WC FIRST AID SERVICE Operating Supplies 504-1010-60420 56.68 Fund 504 - INSURANCE FUND Total: 613.38
Fund: 601 - SILVERROCK RESORT
CLUB CAR LLC 213050 TAXES Vehicles 601-0000-71030 18,180.00 CLUB CAR LLC 213050 TEMPO LITHIUM Vehicles 601-0000-71030 217,344.00 CLUB CAR LLC 213050 TEMPO LITHIUM Vehicles 601-0000-71030 217,344.00 CLUB CAR LLC 213050 TAXES Vehicles 601-0000-71030 18,180.00 CLUB CAR LLC 213050 TEMPO LITHIUM Vehicles 601-0000-71030 217,344.00 CLUB CAR LLC 213050 TAXES Vehicles 601-0000-71030 18,180.00 CLUB CAR LLC 213050 TAXES Vehicles 601-0000-71030 9,847.51 CLUB CAR LLC 213050 TEMPO LITHIUM Vehicles 601-0000-71030 117,728.00 CLUB CAR LLC 213050 TEMPO LITHIUM WITH LIGHTS Vehicles 601-0000-71030 27,168.00 CLUB CAR LLC 213050 TAXES Vehicles 601-0000-71030 2,272.51 CLUB CAR LLC 213050 TAXES Vehicles 601-0000-71030 1,355.88 CLUB CAR LLC 213050 CARRYALL 700 ELECTRIC Vehicles 601-0000-71030 16,451.50 CLUB CAR LLC 213050 TRANSPORTER XL ELECTRIC Vehicles 601-0000-71030 30,930.00 CLUB CAR LLC 213050 TAXES Vehicles 601-0000-71030 2,279.46 HOME DEPOT CREDIT SERVIC… 213065 LADDER Repair & Maintenance 601-0000-60660 162.04 Fund 601 - SILVERROCK RESORT Total: 914,766.90
Grand Total: 2,465,647.03
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,313,470.08
201 - GAS TAX FUND 1,850.25
202 - LIBRARY & MUSEUM FUND 4,120.05
212 - SLESA (COPS) FUND 6,559.56
215 - LIGHTING & LANDSCAPING FUND 28,411.08
270 - ART IN PUBLIC PLACES FUND 3,992.44
401 - CAPITAL IMPROVEMENT PROGRAMS 127,846.89
501 - FACILITY & FLEET REPLACEMENT 14,343.37
502 - INFORMATION TECHNOLOGY 48,171.82
503 - PARK EQUIP & FACILITY FUND 1,501.21
504 - INSURANCE FUND 613.38
601 - SILVERROCK RESORT 914,766.90
Grand Total: 2,465,647.03
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 6,666.68
101-0000-20305 Due to SunLine 183.00
101-0000-42301 Miscellaneous Revenue -9.75
101-1001-60320 Travel & Training 400.00
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60320 Travel & Training 1,000.00
101-1004-60420 Operating Supplies 29.12
101-1005-60103 Professional Services 8,140.88
101-1005-60400 Office Supplies 28.91
101-1005-60420 Operating Supplies 152.25
101-1006-60320 Travel & Training 475.00
101-1007-60470 Postage 14.99
101-2001-60109 LQ Police Volunteers 19.25
101-2001-60161 Sheriff Patrol 603,648.16
101-2001-60162 Police Overtime 18,201.06
101-2001-60163 Target Team 127,121.12
101-2001-60164 Community Services Offi… 59,827.20
101-2001-60166 Gang Task Force 17,150.40
101-2001-60167 Narcotics Task Force 16,078.50
101-2001-60169 Motor Officer 123,537.72
101-2001-60170 Dedicated Sargeants 42,417.00
101-2001-60171 Dedicated Lieutenant 18,484.60
101-2001-60172 Sheriff - Mileage 31,145.79
101-2001-60174 Blood/Alcohol Testing 315.00
101-2001-60175 Special Enforcement Fu… 812.96
101-2001-60176 Sheriff - Other 2,547.76
101-2002-61300 Telephone - Utilities 1,798.73
101-2002-61400 Cable/Internet - Utilities 219.61
101-3001-60400 Office Supplies 173.99
101-3002-60351 Membership Dues 145.00
101-3002-60420 Operating Supplies 500.00
101-3002-80101 Machinery & Equipment 98,368.94
101-3003-60149 Community Experiences 10,468.82
101-3005-60184 Fritz Burns Pool Mainten… 3,932.84
101-3005-60431 Materials/Supplies 8,168.14
101-3005-60432 Tools/Equipment 87.99
101-3005-60691 Maintenance/Services 22,405.65
101-3005-61102 Electric - Monticello Park… 13.74
101-3005-61105 Electric - Fritz Burns Park… 1,739.75
101-3005-61106 Electric - Sports Complex… 6,490.13
101-3005-61108 Electric - Colonel Paige -… 12.34
101-3005-61109 Electric - Community Par… 14,105.24
101-3005-61110 Electric - Adams Park - Ut… 69.12
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Account Summary
Account Number Account Name Expense Amount
101-3005-61111 Electric - Velasco Park - … 14.54
101-3005-61113 Electric - Eisenhower Par… 20.33
101-3005-61114 Electric - Desert Pride - U… 13.54
101-3005-61207 Water -Pioneer Park - Uti… 938.03
101-3007-60410 Printing 981.63
101-3008-60115 Janitorial 255.00
101-3008-60431 Materials/Supplies 1,520.77
101-3008-60432 Tools/Equipment 581.72
101-3008-60667 HVAC 4,723.83
101-3008-60691 Maintenance/Services 1,812.98
101-3008-61101 Electricity - Utilities 944.99
101-6003-60320 Travel & Training 466.00
101-6003-60352 Subscriptions & Publicat… 110.04
101-6004-60320 Travel & Training 352.32
101-7002-60420 Operating Supplies 65.44
101-7003-60420 Operating Supplies 72.03
101-7003-60432 Tools/Equipment 163.96
101-7006-60144 Contract Traffic Engineer 22,682.42
101-7006-60146 PM 10 - Dust Control 805.19
101-7006-60480 Contributions to Other A… 26,357.69
201-7003-60430 Asphalt 1,770.25
201-7003-60431 Materials/Supplies 80.00
202-3004-60420 Operating Supplies 66.73
202-3004-61101 Electricity - Utilities 2,955.34
202-3006-60420 Operating Supplies 30.00
202-3006-61101 Electricity - Utilities 1,067.98
212-0000-60179 COPS Burglary/Theft Pre… 6,559.56
215-7004-60143 SilverRock Way Landsca… 5,278.00
215-7004-60431 Materials/Supplies 11,145.37
215-7004-60673 Tree Maintenance/Palm … 5,300.00
215-7004-61116 Electric - Utilities 5,173.94
215-7004-61117 Electric - Medians - Utilit… 1,395.73
215-7004-61211 Water - Medians - Utiliti… 118.04
270-0000-60482 Operating Supplies 992.44
270-0000-74800 Art Purchases 3,000.00
401-0000-20600 Retention Payable 127,846.89
501-0000-60674 Fuel & Oil 7,544.06
501-0000-60675 Parts, Accessories, and … 746.25
501-0000-60676 Vehicle Repair & Maint… 6,053.06
502-0000-60104 Consultants 30,169.00
502-0000-60108 Technical 6,000.00
502-0000-60301 Software Licenses 4,237.60
502-0000-61300 Telephone - Utilities 3,797.91
502-0000-80103 Computers 3,967.31
503-0000-71060 Parks 1,501.21
504-1010-60420 Operating Supplies 613.38
601-0000-60660 Repair & Maintenance 162.04
601-0000-71030 Vehicles 914,604.86
Grand Total: 2,465,647.03
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 2,280,883.12
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 7,443.68 202008CB Contribution Expense Avenue 48 Art and Music Line Project 26,357.69 202201RP Retention Payable Avenue 50 Pavement Rehab (Wash St to Eisenhower) 127,846.89 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 3,750.00 131 CLICK HERE to Return to Agenda
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount XPARKE X Park Expenses X Park 19,365.65
Grand Total: 2,465,647.03
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
132 CLICK HERE to Return to Agenda
City of La Quinta
Bank Transactions 1/29/2024-2/9/2024
Wire Transaction
Listed below are the wire transfers from 1/29/2024-2/9/2024.

Wire Transfers:
01/29/2024 - WIRE TRANSFER - BANK OF NEW YORK MELLON $4,000,000.00 02/02/2024 - WIRE TRANSFER - LANDMARK $8,099.29
02/02/2024 - WIRE TRANSFER - CALPERS $5,758.34
02/02/2024 - WIRE TRANSFER - CALPERS $15,833.95
02/02/2024 - WIRE TRANSFER - CALPERS $30,825.22
02/02/2024 - WIRE TRANSFER - LQCEA $513.00
02/02/2024 - WIRE TRANSFER - MISSION SQUARE $1,100.00
02/02/2024 - WIRE TRANSFER - MISSION SQUARE $4,125.00
02/02/2024 - WIRE TRANSFER - MISSION SQUARE $11,528.19
02/05/2024 - WIRE TRANSFER - LANDMARK $122,285.32
02/06/2024 - WIRE TRANSFER - STERLING $480.00
02/06/2024 - WIRE TRANSFER - STERLING $1,858.30
02/07/2024 - WIRE TRANSFER - CALPERS $148,240.38
02/07/2024 - WIRE TRANSFER - LANDMARK $221,796.28
TOTAL WIRE TRANSFERS OUT $4,572,443.27
ATTACHMENT 2
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134 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: February 20, 2024

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION ADOPTING A SPONSORSHIP POLICY

RECOMMENDATION
Adopt a resolution adopting a Sponsorship Policy.

EXECUTIVE SUMMARY
• The City currently does not have a Sponsorship Policy to provide set guidelines when considering sponsorship opportunities.
• Adopting a Sponsorship Policy, included as Exhibit A to the proposed resolution, provides transparency and establishes uniform criteria for staff when vetting sponsorship requests for City events, programming, projects, and facilities.

FISCAL IMPACT – None.

BACKGROUND/ANALYSIS
Staff occasionally receives requests from third party organizations interested in sponsoring City events, programming, projects, and facilities. The City does not have a Sponsorship Policy in place, and staff recommends adopting the proposed policy to establish uniform guidelines for vetting sponsorship opportunities, which details the criteria and eligibility requirements for potential sponsors. The Sponsorship Policy will be implemented via a Sponsorship Agreement, included as Attachment 1.

ALTERNATIVES
Council may choose to not adopt the Resolution or modify the proposed Sponsorship Policy.

Prepared by: Michael Calderon, Community Services Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachment: 1. Sponsorship Agreement
BUSINESS SESSION ITEM NO. 1
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RESOLUTION NO. 2024 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, ADOPTING A SPONSORSHIP
POLICY
WHEREAS, sponsorship policies provide guidelines to City employees for the consideration and acceptance of sponsorship opportunities; and WHEREAS, the City Council finds it appropriate to establish a sponsorship policy to create uniform guidelines for vetting sponsorship opportunities pertaining to City events and programming, City projects, and City sites; and
WHEREAS, the sponsorship policy details the criteria and eligibility requirements for potential sponsors; and
WHEREAS, said policy shall be adopted by resolution; and WHEREAS, the ability to accept, deny, or modify sponsorships are acts taken solely for the common benefit of the City and its citizenry.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The Sponsorship Policy attached hereto as Exhibit A, and incorporated herein by reference, shall govern the consideration and vetting of sponsorship opportunities in a matter that is for the common benefit of the City.

SECTION 2. This Policy, as applicable shall constitute the procedures and rules governing the consideration of sponsorship requests.

SECTION 3. Severability. If any provision of this Resolution or the application therefore to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end of the provisions of this Resolution are severable.

The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

SECTION 4. This Resolution shall become effective upon its adoption.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of February 2024, by the following vote:
136
________________________
LINDA EVANS, Mayor
City of La Quinta, California
Resolution No. 2024 – XXX
Sponsorship Policy
Adopted: February 20, 2024

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AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Sponsorship Policy
Adopted: February 20, 2024

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CITY OF LA QUINTA SPONSORSHIP POLICY

1. POLICY

1.1 The City of La Quinta (City) considers Sponsors that assist the City in:
a. Meeting community needs;
b. Protecting public interests in the short and long term; c. Supporting community programs and events;
d. Improving City facilities and/or parks;
e. Providing opportunities that are open and accessible to all citizens of La Quinta; and
f. Meeting City strategic plans, mission, core values, and priorities.

1.2 Sponsorships may be financial (providing funds to the City) or in-kind (providing products or services to the City), in exchange for tangible and/or intangible benefits to the sponsor.

1.3 Financial and in-kind sponsorships are appropriate for three broad types of City activities and amenities:
a. Events and Programs Sponsorship – City-organized or events/programs occurring on City property (e.g., sponsor for X-Park event, Concert Series, or Wellness Center programs).
b. Projects – Specific City-sanctioned project (e.g., donation for a new splash pad).
c. Site sponsorship – Specific City facility, park, amenity, or feature (e.g., funding or equipment for a Wellness Center computer lab).

1.4 Advertisement may be available through a Sponsorship Agreement, or through limited advertising opportunities in certain City publications.

1.5 Sponsorship association with the City may not be utilized to the advantage of the sponsor in any competitive bidding, contract, or other City related activity. The City shall strive to ensure all entities and individuals that meet defined criteria have equal opportunities to provide sponsorships.

1.6 Acceptance of a sponsorship by the City does not constitute nor imply endorsement of any individual, entity, or product by the City of La Quinta.

1.7 Any revenue generated through event or program sponsorships should contribute directly to offsetting event or program costs to the City.

EXHIBIT A
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1.8 The Sponsoring agency or individual must not grant a personal benefit, directly, or indirectly, to any particular individual City officer or employee.

1.9 No materials, communications, or advertisements including, but not limited to, print, signage, video, internet, broadcast, or display items developed to promote or communicate the sponsorship, may use the City’s name, seal, or logo without express prior written approval of the City.

1.10 Sponsorships must not discriminate against any person on the basis of race, color, creed, religion, sex, including gender identity and expression, sexual orientation, age, marital status, ancestry, national origin, disability, or any other classification protected under applicable state or federal laws.

1.11 Sponsorship recognition, signage, branding, publicity, and advertising in conjunction with the Sponsorship Agreement must not contain the following:
a. Obscenity;
b. Pornography;
c. Incitement to imminent lawless action;
d. Speech presenting a grave and imminent threat;
e. Fighting words;
f. Fraudulent material;
g. True threats;
h. Defamatory, libelous, or slanderous material;
i. Solicitations to commit, or speech integral to, criminal conduct; j. The promotion of drugs, cannabis, alcohol, tobacco, gambling, or adult entertainment;
k. Political campaign speech, or speech that supports or opposes or appears to support or oppose a ballot measure or initiative, or refers to any person in or campaigning for public office; or
l. Religious speech that advocates or opposes a religion or religious belief in violation of applicable federal or state laws.

1.12 The City retains its rights and discretion to exercise full control over the placement, content, appearance, and wording of sponsorship recognitions, affiliations, signage, and messages.

2. DEFINITIONS

2.1 Sponsor: any entity or individual that meets eligibility requirements under this policy and is subject to a specific sponsorship agreement with the City. 139
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2.2 Sponsorship: financial or in-kind gift to the City from an entity or individual for a specific program, event, project, or site in exchange for tangible and intangible benefits to the sponsor, as designated by agreement. Sponsorship does not include grants, unsolicited donations, or any exchange for funds, goods or services not designated by a specific sponsorship agreement.

2.3 Advertising: signage or content created by the entity or individual to promote a product or service (placed in a purchased space as designated by agreement).

Paid advertising space may be available in certain City printed materials and publications.

2.4 Temporary advertising: temporary display of corporate logos, branding or advertising copy at a City event or on related materials associated with an event or program, as designated by agreement.

2.5 Events: Large-scale activities for the benefit of the public, organized by the City and/or held on City property, usually a single annual event or annual series.

2.6 Programs: Groups of services or activities developed and implemented by City programming staff at City sites.

2.7 Projects: one-time City efforts, often with a product or defined end-result.

2.8 Sites: specific places, varying in scale from individual features or areas to an entire park or facility.

2.9 Marketing benefits: opportunities provided to the sponsor for temporary visibility of branding, products, name and logo on City property and/or materials.

2.10 City: The City of La Quinta, California

3. ELIGIBILITY

3.1 The City reserves the right to decline any request for Sponsorship if acceptance is determined not to be in the best interest of, or would create a conflict of interest for, the City, or would otherwise be in violation of any applicable federal, state, or local law. This includes events and programs that conflict with or are duplicative of events and programs already offered by the City.

3.2 Individuals, organizations and businesses generally ineligible for sponsorships include:
a. Individuals or entities whose revenue is substantially derived from the sale of alcohol, illegal drugs or illegal drug paraphernalia, firearms or weapons, tobacco products, cannabis, gambling, or sexually explicit materials; 140
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b. Individuals or entities that promote adult-oriented businesses; c. Individuals or entities with the intent to act on behalf of, in support of, or in opposition to any political candidate or ballot measure or advocate a political position; and
d. Individuals or entities that would be prohibited from receiving a financial or in-kind gift from the City pursuant to any applicable federal, state, or local law or regulation, court order, or administrative decision.

3.3 Agreements with charitable, religious, and other public welfare organizations and entities shall be considered, provided that such agreements with any charitable, religious, or other public welfare organization comply with applicable federal and state laws and regulations, including the City’s obligation to comply with the constitutional requirement not to endorse any religion, convey or attempt to convey a message that a particular religion is favored or preferred, or promote one religion or religious theory against another.

3.4 Nothing in this policy is intended to convert City events into public forums of general speech and/or public expression, except as otherwise provided by law.

To the extent any City event, site, project, or program is designed for a specific purpose or specific public message, such event, site, project or program shall remain a non-public forum subject to the City's exclusive use and control. Nothing in this policy is intended to prevent or limit the City from engaging in “government speech,” with which the City must be able to promote programs and espouse policies in the public interest.

4. SOLICITATION OF SPONSORS AND ADVERTISERS

4.1 City Staff, designated by the City Manager, may seek sponsorship opportunities.

4.2 Site and project sponsorship opportunities will vary, and agreements are subject to approvals pursuant to City law and policy.

4.3 Event and program sponsorship opportunities, including sponsorship levels and fees, may be tailored to each specific event and program.

4.4 The City may hire a third party to solicit sponsors.

4.5 The Mayor, City Council members, and appointed Board and Commission members are prohibited by law from soliciting sponsorships and shall not engage in any conduct to solicit sponsorships.
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4.6 The City may seek advertisers of products or services. Availability may be limited, and placement will be considered based on:
a. Suitability of advertiser for the location selected. b. Location of advertiser, with priority given to La Quinta-based organizations and businesses.
c. Standardized notification to the public, applicable to all sponsors, for the promotion of the selected sponsors (e.g., “This City event is sponsored by ____________, located at ____________”).

5. SPONSORSHIP AGREEMENTS – CONTENT

5.1 The City will enter into Sponsorship Agreements with potential sponsors. These Agreements shall be approved as to content by the City Manager and approved as to form by the City Attorney, and shall include, at the minimum, the following:
a. A detailed description of the sponsor's and City's obligations; b. A detailed description of benefits based on program sponsorship level; c. Terms and conditions, such as a temporary fully revocable license, for a sponsor to use the City's logo on sponsor’s promotional materials; d. Conditions for termination of the Agreement; and
e. Insurance requirement in accordance with City policy.

6. SPONSORSHIP AGREEMENTS – REVIEW AND APPROVAL

6.1 Naming Rights and Sponsorship Agreements of $50,000 or above will first be reviewed by City Staff with recommendations being forwarded to City Council for approval.

6.2 Agreements with proposed funding of less than $50,000 require City Manager (or designee) approval.

6.3 The following criteria shall be considered when reviewing potential sponsorships and benefits to the sponsor:
a. Compatibility of prospective sponsor's products, services, and marketing goals with the proposed City site, event, program, or project; b. Awareness of the City's current priorities, programs, and core services, as defined in the City's budget or other planning documents; 142
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c. Compatibility and compliance of sponsorship (including marketing/advertising materials) with design standards or visual integrity of City facilities and/or events as defined in the City's Logo Policy, Zoning Code, Municipal Code, Naming Policy, and the City's Brand Guidelines; d. Balance of tangible and intangible benefits between the sponsor and the City.
143
1 CITY OF LA QUINTA

SPONSORSHIP AGREEMENT

1. PARTIES AND DATE. This Agreement is made and entered into this day of , 20 , (“Effective Date”) by and between the City of La Quinta, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, CA (“City”) and , a with its principal place of business at (“Sponsor”). City and Sponsor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. TERMS AND CONDITIONS. This Agreement shall be interpreted consistent with the City of La Quinta’s Sponsorship Policy. Parties shall comply with the terms and conditions in the attached Exhibit “A”.

3. SPONSOR’S OBLIGATION. A detailed description of Sponsor’s obligations to City is set forth in the attached Exhibit “B”.

4. CITY’S OBLIGATION. A detailed description of City’s obligations to Sponsor is set forth in the attached Exhibit “C”.

5. TERM. The term of this Agreement shall be from to , unless earlier terminated as set forth in the attached Terms and Conditions. This Agreement may not extend beyond a period of five (5) years, unless under the City’s Fiscal Policies and Procedures this Agreement is exempt from the five (5) year limitation.

6. FORCE MAJEURE. The time period specified for performance of the obligations contained within this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Sponsor including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Sponsor shall within ten (10) days of the commencement of such delay notify City in writing of the causes of the delay. City shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in their judgment such delay is justified, and City’s determination shall be final and conclusive upon the parties to this Agreement. Extensions to time periods for performance of services, which are determined by City to be justified pursuant to this Section, shall not entitle Sponsor to additional compensation unless City expressly agrees to an increase in writing.

7. INSURANCE. In accordance with Section 3 of Exhibit “A”, Sponsor shall, at its expense, procure and maintain for the duration of the Agreement such insurance policies as checked below and provide proof of such insurance policies to City. Sponsor shall obtain policy endorsements on Commercial General Liability Insurance that name Additional Insureds as follows: The City of La Quinta, its officers, officials, employees and agents.

ATTACHMENT 1
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2 Commercial General Liability Insurance:
$1,000,000 per occurrence/$2,000,000 aggregate OR
$2,000,000 per occurrence/$4,000,000 aggregate.

Automobile Liability:
$1,000,000 combined single limit for bodily injury and property damage.

Workers’ Compensation:

Statutory Limits / Employer’s Liability $1,000,000 per accident or disease.

Professional Liability (Errors and Omissions):

Errors and Omissions liability insurance with a limit of not less than $1,000,000 per claim.

IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF LA QUINTA, a Municipal Corporation SPONSOR NAME And Charter City
By: By:

STAFF NAME OWNER/OFFICER NAME

STAFF TITLE OWNER/OFFICER TITLE
By: By:

OWNER/OFFICER NAME
City Manager OWNER/OFFICER TITLE
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A-1
EXHIBIT “A”

TERMS AND CONDITIONS

1. Compliance with Law. Sponsor shall comply with all applicable laws and regulations of the federal, state and local government. Sponsor shall assist City, as requested, in obtaining and maintaining all permits required of Sponsor by Federal, State and local regulatory agencies.

Sponsor is responsible for all costs of clean up and/or removal of hazardous and toxic substances spilled as a result of his or her Work.

2. Standard of Care. Sponsor shall perform the Work in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession practicing under similar conditions.

3. Insurance. Sponsor shall take out and maintain, during the performance of all work under this Agreement: A. Commercial General Liability Insurance in the amounts specified in Section 7 of the Agreement for bodily injury, personal injury and property damage, at least as broad as Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 0001), and if no amount is selected in Section 6 of the Agreement, the amounts shall be $1,000,000 per occurrence/$2,000,000 aggregate; B. Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, of at least $1,000,000 per accident for bodily injury and property damage, at least as broad as Insurance Services Office Form Number CA 0001 (ed. 6/92) covering automobile liability, Code 1 (any auto); C. Workers’ Compensation in compliance with applicable statutory requirements and Employer's Liability Coverage of at least $1,000,000 per accident or disease. Sponsor shall also submit to City a waiver of subrogation endorsement in favor of city, and D. Professional Liability (Errors and Omissions) coverage, if checked in section 6 of the Agreement, with a limit not less than $1,000,000 per claim and which shall be endorsed to include contractual liability. Insurance carriers shall be authorized by the Department of Insurance, State of California, to do business in California and maintain an agent for process within the state. Such insurance carrier shall have not less than an "A"; "Class VII" according to the latest Best Key Rating unless otherwise approved by City.

4. Indemnification. Sponsor shall indemnify and hold harmless City, its Council, members of the Council, agents and employees of City, against any and all claims, liabilities, expenses or damages, including responsible attorneys’ fees, for injury or death of any person, or damage to property, or interference with use of property, or any claim of Sponsor or subcontractor for wages or benefits which arise in connection with the performance of this Agreement, except to the extent caused or resulting from the active negligence or willful misconduct of City, its Council, members of the Council, agents and employees of City. The foregoing indemnity includes, but is not limited to, the cost of prosecuting or defending such action with legal counsel acceptable to City and City’s attorneys’ fees incurred in such an action.

5. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Riverside, State of California.

6. Termination. City may terminate its obligations under this Agreement by giving 10 calendar days written notice to Sponsor. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Sponsor may terminate its obligations under this Agreement upon 30 calendar days' written notice to City only in the event of City’s failure to perform in accordance with the terms of this Agreement through no fault of Sponsor. 146 CLICK HERE to Return to Agenda
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7. Agreement Terms. Nothing herein shall be construed to give any rights or benefits to anyone other than City and Sponsor. The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the other provisions unenforceable, invalid or illegal. Notice may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the parties to the addresses set forth in the Agreement. Sponsor shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of City, which may be withheld for any reason. Sponsor is retained as an independent contractor and is not an employee of City. No employee or agent of Sponsor shall become an employee of City. The individuals signing this Agreement represent that they have the authority to sign on behalf of the parties and bind the parties to this Agreement. This is an integrated Agreement representing the entire understanding of the parties as to those matters contained herein, and supersedes and cancels any prior oral or written understanding or representations with respect to matters covered hereunder. This Agreement may not be modified or altered except in writing signed by both parties hereto. 147 CLICK HERE to Return to Agenda
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EXHIBIT “B”
SPONSOR’S OBLIGATIONS
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EXHIBIT “C”
CITY’S OBLIGATIONS
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City of La Quinta
CITY COUNCIL MEETING: February 20, 2024

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH MARK

THOMAS & COMPANY TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR AVENUE 50 BRIDGE PROJECT NO. 2019-02, LOCATED ON AVENUE 50 OVER THE LA QUINTA EVACUATION CHANNEL.

RECOMMENDATION
Contingent upon Caltrans acceptance of the contract financial documents, approve agreement for contract services with Mark Thomas & Company to provide professional engineering services for Avenue 50 Bridge Project No. 2019-02; and authorize the City Manager to finalize and execute the agreement.

EXECUTIVE SUMMARY
 Avenue 50 Bridge Project (Project) (Attachment 1) will replace the existing low-water crossing spanning the La Quinta Evacuation Channel (LQEC) at Avenue 50 with an allweather access bridge.  Following a Request for Proposals (RFP), staff selected Mark Thomas & Company (Mark Thomas) to provide professional engineering services for the Project. The total cost for the agreement is $2,332,865 (Attachment 2).
 Approval of the Agreement for Contract Services (Agreement) will initiate the engineering phase of the bridge improvement project including preparation of environmental documentation, bridge and roadway engineering, and right-of-way acquisition services.

FISCAL IMPACT
Funding for the Project was budgeted in the 2019/20 Capital Improvement Plan. Funds are available for the environmental, right of way, and engineering design phases for the Agreement. The Project includes cost sharing between Federal Highway Bridge Program (HBP) funds, Coachella Valley Association of Governments (CVAG) funding, and local funds.

The estimated overall cost of the Project is $16,349,000. These costs are separated into the following phases:

Phase Estimated Cost
New Bridge
Federal Funding
(Caltrans-HBP)
Non-Participating
Plus Local Share
Engineering/Design $3,393,568 $1,520,000 $1,873,568
Right of Way $1,505,000 $1,056,000 $449,000
Construction/Construction Engineering $11,450,432 $8,640,000 $2,810,432 Total Costs: $16,349,000 $11,216,000 $5,133,000
BUSINESS SESSION ITEM NO. 2
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These costs include both participating (eligible for reimbursement), and non-participating costs. Currently, the following cost shares are anticipated:

Caltrans-HBP Funding Share: $11,216,000
City of La Quinta Funding Share: $1,283,250
CVAG Funding Share: $3,849,750
Total Cost: $16,349,000

BACKGROUND/ANALYSIS
The Project will replace the existing low water crossing with an all-weather access bridge on Avenue 50 at the LQEC. During severe winter and summer storms, the existing Avenue 50 low water crossing is frequently inundated and damaged due to flows within the storm water channel. In the interest of public health and safety, and in response to community concerns regarding frequent closures of the low water crossing, the City has determined that replacing it with a new bridge is the best way to ensure all weather access is maintained for the community.

The proposed improvements will provide Coachella Valley motorists and pedestrians a safe path of travel across the LQEC at Avenue 50 regardless of adverse weather. The Project will also provide reliable access for emergency vehicles and improve traffic circulation on Avenue 50 and the surrounding Project areas.

The City issued an RFP and received seven (7) proposals on August 23, 2023. The Consultant Selection Committee interviewed four (4) firms and recommend Mark Thomas, in the amount not to exceed $2,332,865. The total contract sum of the Agreement includes optional tasks that may be deducted from the scope of work without additional cost incurred if they are determined to be unnecessary. In order to expedite the preliminary engineering phase, staff recommends approving this Agreement contingent upon Caltrans acceptance.

Since this project includes federal HBP funds, Caltrans Audit and Investigations must review and approve this Agreement; staff anticipates that Caltrans will complete their review in 30 days.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Project Vicinity Map

2. Agreement for Contract Services with Mark Thomas & Company 152 CLICK HERE to Return to Agenda
2019-02 Avenue 50 Bridge Project
Vicinity Map
Project Location
ATTACHMENT 1
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AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Mark Thomas & Company, a Corporation with a place of business at 4200 Concours Street, Suite 330, Ontario, CA 91764 (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those Professional Engineering Services related to preparing the plans, specifications, and engineer’s estimate for the Avenue 50 Bridge Project (Federal Project No. NBIL (547), (City Project No. 2019-02), as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). If Exhibit A includes “Phases” or “Optional Tasks”, Contracting Party hereby understands that this was done in accordance with Section 13.13 of this Agreement and all phases beyond the first phase and/or the optional tasks may be deducted from the scope by the Contract Officer along with their corresponding Contract Sum without additional compensation. Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected ATTACHMENT 2
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officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for 156 CLICK HERE to Return to Agenda
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Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee.

Compensation for properly authorized Additional Services shall be made in accordance with Section 2.4 of this Agreement.

1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated based on Lump Sum in accordance with “Exhibit B” (the “Schedule of Compensation”). The total amount payable by City shall not exceed Two Million Three Hundred Thiry-two Thousand Eight Hundred Sixty-Four Dollars and Sixty-Six Cents ($2,332,864.66) (the “Contract Sum”), except as provided in Section 1.7.

The total lump sum price paid to Contracting Party will include compensation for all work and deliverables, including travel and equipment described in “Exhibit A”. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. No additional compensation will be paid to Contracting Party unless there is a change in the scope of the work or the scope of the project. In the instance of a change in the scope of work or scope of the project, adjustment to the total lump sum compensation will be made in accordance with Section 1.7.

2.2 Method of Billing & Payment. Progress payments will be made monthly in arrears based on the percentage of work completed by Contracting Party. If Contracting Party fails to submit the required deliverable items according to the schedule set forth in Section 3.2, City shall have the right to delay payment or terminate this Agreement. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which Contracting Party is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated in the Schedule of Compensation and shall reference this Agreement number (or City project number for which this Agreement applies) and project title.

Invoices shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this 157 CLICK HERE to Return to Agenda
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Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this Agreement. The final invoice must contain the final cost and all credits due City including any equipment purchased under the provisions of Section 13.8. Except as provided for Section 10.3, the final invoice should be submitted within sixty (60) calendar days after completion of Contracting Party’s work.

2.3 Prompt Payment: The City shall make all project progress payment within 30 days after receipt of an undisputed and properly submitted payment request from Contracting Party on a professional service contract. If the City fails to pay promptly, the City shall pay interest to the Contracting Party, which accrues at the rate of 10 percent per annum on the principal amount of a money judgment remaining unsatisfied and prerated as necessary. Upon receipt of the payment request, the City shall act in accordance with both of the following:
1) The City shall review each payment request as soon as feasible after receipt to verify it is a proper payment request.
2) The City must return any payment request deemed improper by the City to the Contracting Party as soon as feasible, but not later than seven (7) days, after receipt. A request returned pursuant to this paragraph shall include documentation setting forth in writing the reasons why it is an improper payment request.

For projects awarded on or after September 1, 2023: the Contracting Party must now submit Exhibit 9-P to the City administering the Agreement by the 15th of the month following the month of any payment(s). If the Contracting Party does not make any payments to subconsultants, supplier(s), and/or manufacturers Contracting Party must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.

The City must verify all Exhibit 9-P information, monitor compliance with prompt payment requirements for DBE and non-DBE firms, and address any shortfalls to the DBE commitment and prompt payment issues until the end of the project. The City must email a copy of Exhibit 9-P to [email protected] before the end of the month after receiving the Exhibit 9-P from the Contracting Party.

2.4 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, 158 CLICK HERE to Return to Agenda
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regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services are not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee. Contracting Party shall not commence performance of work or services until this Agreement has been approved by City and notification to proceed has been issued by City’s Contract Officer.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Section 8.0 of this Agreement, the term of this agreement shall commence on February 20, 2024, contingent upon approval by City, and Contracting Party shall commence work after notification to proceed by City’s Contract Officer. The Agreement shall terminate on June 30, 2028, unless extended by an Amendment to this Agreement. Contracting Party is advised that any recommendation for Agreement award is not binding on City until the Agreement is fully executed and approved by City.
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4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) [NAME] Paul Mittica, PE
Tel No.: (626) 862-1583
E-mail: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer” shall be Bryan McKinney P.E., Public Works Director/City Engineer or other such assigned designee as may be designated in writing by the City Manager of City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services and Contracting Party shall refer any decisions, which must be made by City, to the Contract Officer, or assigned designee.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.
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4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the 161 CLICK HERE to Return to Agenda
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Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party’s Project Manager shall meet with City as necessary to discuss progress on the Agreement. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, Independent CPA Audited Indirect Cost Rate workpapers, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or 162 CLICK HERE to Return to Agenda
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assigned designee, to evaluate the performance of such Services. Any and all such Books and Records, including those of the Contracting Party’s Independent CPA, shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, Caltrans Auditor, FHWA or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal Funding in whole or in part), or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit, examination, workpaper review, excerpt, or transaction is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest.

Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, 163 CLICK HERE to Return to Agenda
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discharges, and exonerates Contracting Party from liability resulting from said change.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 In the event of Termination under Section 8.0, immediately upon termination, City shall be entitled to, and Contracting Party shall deliver to City, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and other such materials as may have been prepared or accumulated to date by Contracting Party in performing this Agreement which is not Contracting Party’s privileged information, as defined by law, or Contracting Party’s personnel information, along with all other property belonging exclusively to City which is in Contracting Party’s possession.

7.6 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. Publication of the information derived from work performed or data obtained in connection with services rendered under this Agreement must be approved in writing by City. Additionally, it is agreed that the Parties intend this to be an Agreement for services and each considers the products and results of the services to be rendered by Contracting Party hereunder to be work made for hire. Contracting Party acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of City without restriction or limitation upon its use or dissemination by City.

7.7 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.8 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any 164 CLICK HERE to Return to Agenda
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lawful administrative or legal proceeding, court order, or similar directive with the force of law. Permission to disclose information on one occasion, or public hearing held by City relating to the Agreement, shall not authorize Contracting Party to further disclose such information, or disseminate the same on any other occasion. Contracting Party shall not comment publicly to the press or any other media regarding the Agreement or City’s actions on the same, except to City’s staff, Contracting Party’s own personnel involved in the performance of this Agreement, at public hearings, or in response to questions from a Legislative committee. Contracting Party shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this Agreement without prior review of the contents thereof by City, and receipt of City’s written permission. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. All information related to the construction estimate is confidential and shall not be disclosed by Contracting party to any entity, other than City, Caltrans, and/or FHWA. All of the materials prepared or assembled by Contracting Party pursuant to performance of this Agreement are confidential and Contracting Party agrees that they shall not be made available to any individual or organization without the prior written approval of City or except by court order. If Contracting Party or any of its officers, employees, or subcontractors does voluntarily provide information in violation of this Contract, City has the right to reimbursement and indemnity from Contracting Party for any damages caused by Contracting Party releasing the information, including, but not limited to, City’s attorney’s fees and disbursements, including without limitation experts’ fees and disbursements. Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. Prior to either party commencing any legal action under this Agreement, the parties agree to try in good faith, to settle any dispute amicably between them. If a dispute has not been settled after forty-five (45) days of good-faith negotiations and as may be otherwise provided herein, then either party may commence legal action against the other. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, 165 CLICK HERE to Return to Agenda
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safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Section 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

Any dispute, other than audit, concerning a question of fact arising under this Agreement that is not disposed of by agreement shall be decided by a committee consisting of City’s Contract Officer and City Manager (or authorized designee), who may consider written or verbal information submitted by Contracting Party. Not later than thirty (30) calendar days after completion of all deliverables necessary to complete the plans, specifications and estimate, Contracting Party may request review by City Governing Board of unresolved claims or disputes, other than audit. The request for review shall be submitted in writing.

Neither the pendency of a dispute, nor its consideration by the committee will excuse Contracting Party from full and timely performance in accordance with the terms of this Agreement. Audit Disputes shall be considered as provided for Section 10.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for 166 CLICK HERE to Return to Agenda
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termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Upon termination, City shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and in accordance with Section 7.5. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

Notwithstanding any provisions of this Agreement, Contracting Party shall not be relieved of liability to City for damages sustained by City by virtue of any breach of this Agreement by Contracting Party, and City may withhold any payments due to Contracting Party until such time as the exact amount of damages, if any, due City from Contracting Party is determined.

8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

8.10 Suspension of Work. City may temporarily suspend this Agreement, at no additional cost to City, provided that Contracting Party is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such 167 CLICK HERE to Return to Agenda
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notice of temporary suspension, Contracting Party shall immediately suspend its activities under this Agreement. A temporary suspension may be issued concurrent with the notice of termination provided for in this Section 8.0.

9. CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. During the term of this Agreement, the Contracting Party shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this Agreement or any ensuing City construction project. The Contracting Party shall also list current clients who may have a financial interest in the outcome of this Agreement or any ensuing City construction project which will follow.

No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Contracting Party certifies that it has disclosed to City any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this Agreement. Contracting Party agrees to advise City of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this Agreement. Contracting Party further agrees to complete any statements of economic interest if required by either City ordinance or State law.

Contracting Party hereby certifies that the Contracting Party or subconsultant and any firm affiliated with the Contracting Party or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this Agreement, has established necessary controls to ensure a 168 CLICK HERE to Return to Agenda
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conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.

9.3 Covenants against Discrimination. The Contracting Party’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the Contracting Party has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2 CCR § 8103.

During the performance of this Agreement, Contracting Party and its subconsultants shall not deny the Agreement’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.

Contracting Party and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

Contracting Party and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2 CCR §11000 et seq.), the provisions of Gov. Code §§11135- 11139.5, and the regulations or standards adopted by City to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Contracting Party shall permit access by representatives of the Department of Fair Employment and Housing and the City upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or City shall require to ascertain compliance with this clause.

Contracting Party and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

Contracting Party shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Agreement.

The Contracting Party, with regard to the work performed under this Agreement, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, 169 CLICK HERE to Return to Agenda
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denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

The Contracting Party shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR Part 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the Contracting Party shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.

The Contracting Party, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the City components of the DBE Program Plan, Contracting Party, subrecipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.

Title VI Assurances – Appendix A
During the performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as Consultant) agrees as follows:
a. Compliance with Regulations: Consultant shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this agreement. b. Nondiscrimination: Consultant, with regard to the work performed by it during the agreement, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub-applicants, including procurements of materials and leases of equipment. Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section

21.5 of the Regulations, including employment practices when the agreement covers a program set forth in Appendix B of the Regulations. c. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by Consultant for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by Consultant of the Consultant’s obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
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d. Information and Reports: Consultant shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish this information, Consultant shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts Consultant has made to obtain the information.
e. Sanctions for Noncompliance: In the event of Consultant’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
i. withholding of payments to Consultant under the Agreement within a reasonable period of time, not to exceed 90 days; and/or ii. cancellation, termination, or suspension of the Agreement, in whole or in part. f. Incorporation of Provisions: Consultant shall include the provisions of paragraphs (1) through (6) in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.

Consultant shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event Consultant becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, Consultant may request the recipient enter into such litigation to protect the interests of the State, and, in addition, Consultant may request the United States to enter into such litigation to protect the interests of the United States.

Title VI Assurances – Appendix E
During the performance of this contract, the Contracting Party, for itself, its assignees, and successors in interest agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities:
- Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
- The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or 171 CLICK HERE to Return to Agenda
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whose property has been acquired because of Federal or Federal-aid programs and projects);
- Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex);
- Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;
- The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);
- Airport and Airway Improvement Act of 1982, (49 U.S.C. § 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
- The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not); - Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; Page 2 of 2
- The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);
- Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; - Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed.

Reg. at 74087 to 74100);
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- Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

10. AUDIT REVIEW PROCEDURES.

10.1 Audit Disputes. Any dispute concerning a question of fact arising under an interim or post audit of this Agreement that is not disposed of by agreement provided for in Section 8.0, shall be reviewed by City’s Chief Financial Officer. Not later than thirty (30) calendar days after issuance of the final audit report, Contracting Party may request a review by City’s Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing. Neither the pendency of a dispute nor its consideration by City will excuse Contracting Party from full and timely performance, in accordance with the terms of this Agreement.

10.2 Audit Review Procedures. Contracting Party and subconsultant Agreements, including Schedule of Compensation, cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an Agreement audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the Agreement, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR Part 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is Contracting Party’s responsibility to ensure federal, City, or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The Agreement, cost proposal, and ICR shall be adjusted by Contracting Party and approved by City Contract Officer to conform to the audit or review recommendations. Contracting Party agrees that individual terms of costs identified in the audit report shall be incorporated into the Agreement by this reference if directed by City at its sole discretion.

Refusal by Contracting Party to incorporate audit or review recommendations, or to ensure that the federal, City or local governments have access to CPA work papers, will be considered a breach of Agreement terms and cause for termination under Section 8.0 of the Agreement and disallowance of prior reimbursed costs.

10.3 Caltrans Audits and Investigations Work Paper Review. Contracting Party’s Schedule of Compensation may be subject to a CPA ICR Audit Work Paper Review and/or audit by Independent Office of Audits and Investigation (AOAI). IOAI, at its sole discretion, may review and/or audit and approve the CPA ICR documentation. The Schedule of Compensation shall be adjusted by the Contracting Party and approved by the City Contract Officer to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report. Refusal by the Contracting Party to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the Agreement terms and cause for termination under Section 8.0 of the Agreement and disallowance of prior reimbursed costs.

During IOAI’s review of the ICR audit work papers created by the Contracting Party’s independent CPA, IOAI will work with the CPA and/or Contracting Party toward a 173 CLICK HERE to Return to Agenda
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resolution of issues that arise during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely manner. If IOAI identifies significant issues during the review and is unable to issue a cognizant approval letter, City will reimburse the Contracting Party at an accepted ICR until a FAR (Federal Acquisition Regulation) compliant ICR {e.g. 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit Guide; and other applicable procedures and guidelines}is received and approved by IOAI.

Accepted rates will be as follows:

A. If the proposed rate is less than one hundred fifty percent (150%) - the accepted rate reimbursed will be ninety percent (90%) of the proposed rate.

B. If the proposed rate is between one hundred fifty percent (150%) and two hundred percent (200%) - the accepted rate will be eighty-five percent (85%) of the proposed rate.

C. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will be seventy-five percent (75%) of the proposed rate.

If IOAI is unable to issue a cognizant letter per this Section 10.3, IOAI may require Contracting Party to submit a revised independent CPA-audited ICR and audit report within three (3) months of the effective date of the management letter. IOAI will then have up to six (6) months to review the Contracting Party’s and/or the independent CPA’s revisions.

If the Contracting Party fails to comply with the provisions of this Section 10.3, or if IOAI is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth this Section 10.3 for all rendered services. In this event, this accepted ICR will become the actual and final ICR for reimbursement purposes under this Agreement.

Contracting Party may submit to City final invoice only when all of the following items have occurred: (1) IOAI accepts or adjusts the original or revised independent CPA audited ICR; (2) all work under this Agreement has been completed to the satisfaction of City; and, (3) IOAI has issued its final ICR review letter. The Contracting Party must submit its final invoice to City no later than sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will apply to this Agreement and all other agreements executed between City and the Contracting Party, either as a prime or subconsultant, with the same fiscal period ICR.

11. STATE PREVAILING WAGE RATES

11.1 State Prevailing Wage Rates. No Consultant or Subconsultant may be awarded an Agreement containing public work elements unless registered with the 174 CLICK HERE to Return to Agenda
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Department of Industrial Relations (DIR) pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout the entire term of this Agreement, including any subsequent amendments. The Contracting Party shall comply with all of the applicable provisions of the California Labor Code requiring the payment of prevailing wages. The General Prevailing Wage Rate Determinations applicable to work under this Agreement are available and on file with the Department of Transportation's Regional/District Labor Compliance Officer (https://dot.ca.gov/programs/construction/labor-compliance). These wage rates are made a specific part of this Agreement by reference pursuant to Labor Code §1773.2 and will be applicable to work performed at a construction project site.

Prevailing wages will be applicable to all inspection work performed at City construction sites, at City facilities and at off-site locations that are set up by the construction contractor or one of its subcontractors solely and specifically to serve City projects. Prevailing wage requirements do not apply to inspection work performed at the facilities of vendors and commercial materials suppliers that provide goods and services to the general public.

General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the Department of Industrial Relations Internet site at http://www.dir.ca.gov.

11.2 Payroll Records. Contracting Party and each Subconsultant shall keep accurate certified payroll records and supporting documents as mandated by Labor Code §1776 and as defined in 8 CCR §16000 showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Contracting Party or Subconsultant in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:

A. The information contained in the payroll record is true and correct.

B. The employer has complied with the requirements of Labor Code §1771, §1811, and §1815 for any work performed by his or her employees on the public works project.

The payroll records enumerated under this Section 11.2 shall be certified as correct by the Contracting Party under penalty of perjury. The payroll records and all supporting documents shall be made available for inspection and copying by City representative’s at all reasonable hours at the principal office of the Contracting Party. The Contracting Party shall provide copies of certified payrolls or permit inspection of its records as follows:

A. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request.

B. A certified copy of all payroll records enumerated in this Section 11.2 shall be made available for inspection or furnished upon request to a representative of City, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations. Certified payrolls submitted to City, the Division of Labor Standards Enforcement and 175 CLICK HERE to Return to Agenda
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the Division of Apprenticeship Standards shall not be altered or obliterated by the Contracting Party.

C. The public shall not be given access to certified payroll records by the Contracting Party. The Contracting Party is required to forward any requests for certified payrolls to the City Contract Officer by both email and regular mail on the business day following receipt of the request.

Contracting Party and all subconsultants shall submit a certified copy of the records enumerated in this Section 11.2, to the entity that requested the records within ten (10) calendar days after receipt of a written request.

Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by City shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number.

The name and address of the Contracting Party or Subconsultant performing the work shall not be marked or obliterated.

The Contracting Party shall inform City of the location of the records enumerated under this Section 11.2, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.

The Contracting Party or Subconsultant shall have ten (10) calendar days in which to comply subsequent to receipt of written notice requesting the records enumerated in this Section 11.2. In the event the Contracting Party or Subconsultant fails to comply within the ten (10) day period, he or she shall, as a penalty to City, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Such penalties shall be withheld by City from payments then due.

Contracting Party is not subject to a penalty assessment pursuant to this section due to the failure of a Subconsultant to comply with this section.

11.3 Responsibility. When prevailing wage rates apply, the Contracting Party is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by the City Contract Officer.

11.4 Penalty. The Contracting Party and any of its Subconsultants shall comply with Labor Code §1774 and §1775. Pursuant to Labor Code §1775, the Contracting Party and any Subconsultant shall forfeit to the City a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of DIR for the work or craft in which the worker is employed for any public work done under the Agreement by the Contracting Party or by its Subconsultant in violation of the requirements of the Labor Code and in particular, Labor Code §§1770 to 1780, inclusive.

The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of mistake, inadvertence, or neglect of the Contracting Party or Subconsultant in failing to pay the correct rate of prevailing wages, or the previous record of the Contracting Party or Subconsultant in meeting their respective prevailing 176 CLICK HERE to Return to Agenda
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wage obligations, or the willful failure by the Contracting Party or Subconsultant to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rates of prevailing wages is not excusable if the Contracting Party or Subconsultant had knowledge of the obligations under the Labor Code. The Contracting Party is responsible for paying the appropriate rate, including any escalations that take place during the term of the Agreement.

In addition to the penalty and pursuant to Labor Code §1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the Contracting Party or Subconsultant.

If a worker employed by a Subconsultant on a public works project is not paid the general prevailing per diem wages by the Subconsultant, the Contracting Party is not liable for the penalties described above unless the Contracting Party had knowledge of that failure of the Subconsultant to pay the specified prevailing rate of wages to those workers or unless the Contracting Party fails to comply with all of the following requirements:

A. The Agreement executed between the Contracting Party and the Subconsultant for the performance of work on public works projects shall include a copy of the requirements in Labor Code §§ 1771, 1775, 1776, 1777.5, 1813, and 1815.

B. The Contracting Party shall monitor the payment of the specified general prevailing rate of per diem wages by the Subconsultant to the employees by periodic review of the certified payroll records of the Subconsultant.

C. Upon becoming aware of the Subconsultant’s failure to pay the specified prevailing rate of wages to the Subconsultant’s workers, the Contracting Party shall diligently take corrective action to halt or rectify the failure, including but not limited to, retaining sufficient funds due the Subconsultant for work performed on the public works project.

D. Prior to making final payment to the Subconsultant for work performed on the public works project, the Contracting Party shall obtain an affidavit signed under penalty of perjury from the Subconsultant that the Subconsultant had paid the specified general prevailing rate of per diem wages to the Subconsultant’s employees on the public works project and any amounts due pursuant to Labor Code §1813.

Pursuant to Labor Code §1775, City shall notify the Contracting Party on a public works project within fifteen (15) calendar days of receipt of a complaint that a Subconsultant has failed to pay workers the general prevailing rate of per diem wages.

If City determines that employees of a Subconsultant were not paid the general prevailing rate of per diem wages and if City did not retain sufficient money under the Agreement to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the Contracting Party shall withhold an amount of moneys due the 177 CLICK HERE to Return to Agenda
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Subconsultant sufficient to pay those employees the general prevailing rate of per diem wages if requested by City.

11.5 Hours of Labor. Eight (8) hours labor constitutes a legal day's work. The Contracting Party shall forfeit, as a penalty to the City, twenty-five dollars ($25) for each worker employed in the execution of the Agreement by the Contracting Party or any of its Subconsultants for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day and forty (40) hours in any week, at not less than one and one-half (1.5) times the basic rate of pay, as provided in §1815.

11.6 Employment of Apprentices. Where either the prime Agreement or the subagreement exceeds thirty thousand dollars ($30,000), the Contracting Party and any subconsultants under him or her shall comply with all applicable requirements of Labor Code §§ 1777.5, 1777.6 and 1777.7 in the employment of apprentices.

The Contracting Party and its subconsultants are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, Contracting Party and its subconsultants are advised to contact the DIR Division of Apprenticeship Standards website at https://www.dir.ca.gov/das/, for additional information regarding the employment of apprentices and for the specific journey-to- apprentice ratios for the Agreement work. The Contracting Party is responsible for all subconsultants’ compliance with these requirements. Penalties are specified in Labor Code §1777.7.

12. DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION.

The Contracting Party, subrecipient (City), or subconsultant shall take necessary and reasonable steps to ensure that DBE’s have opportunities to participate in the Agreement (49 CFR 26). To ensure equal participation of DBE’s provided in 49 CFR 26.5, The City shows a contract goal for DBE’s. Contracting Party shall make work available to DBEs and select work parts consistent with available DBE subconsultants and suppliers.

The Contracting Party shall meet the DBE goal shown elsewhere in these special provisions or demonstrate that they made adequate good faith efforts to meet this goal.

It is Contracting Party’s responsibility to verify at date of proposal opening that the DBE firm is certified as a DBE by using the California Unified Certification Program (CUCP) database and possesses the most specific available North American Industry Classification System (NAICS) codes or work code applicable to the type of work the firm will perform on the contract. Additionally, the Contracting Party is responsible to document the verification record by printing out the California Unified Certification Program (CUCP) data for each DBE firm. A list of DBEs certified by the CUCP can be found at https://dot.ca.gov/programs/civil-rights/dbe-search.
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All DBE participation will count toward the California Department of Transportation’s federally mandated statewide overall DBE goal. Credit for materials or supplies the Contracting Party purchases from DBE’s counts toward the goal in the following manner:
- 100 percent counts if the materials or supplies are obtained from a DBE manufacturer.
- 60 percent counts if the materials or supplies are purchased from a DBE regular dealer.
- Only fees, commissions, and charges for assistance in the procurement and delivery of materials or supplies count if obtained from a DBE that is neither a manufacturer nor regular dealer. 49 CFR 26.55 defines “manufacturer” and regular dealer.”
This Agreement is subject to 49 CFR Part 26 entitled “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs”.

Consultants who enter into a federally-funded agreement will assist the City in a good faith effort to achieve California's statewide overall DBE goal.

12.1 DBE Goal. The Goal for DBE participation for this Agreement is 21%.

Participation by DBE Contracting Party or subconsultants shall be in accordance with information contained in Exhibit 10-O2: Consultant Contract DBE Commitment attached hereto and incorporated as part of the Agreement. If a DBE subconsultant is unable to perform, the Contracting Party must make a good faith effort to replace him/her with another DBE subconsultant, if the goal is not otherwise met.

12.2 Meeting the Goal. The Contracting Party can meet the DBE participation goal by either documenting commitments to DBEs to meet the Agreement goal, or by documenting adequate good faith efforts to meet the Agreement goal. An adequate good faith effort means that the Contracting Party must show that it took all necessary and reasonable steps to achieve a DBE goal that, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to meet the DBE goal. If the Contracting Party has not met the DBE goal, complete and submit Exhibit 15-H: DBE Information – Good Faith Efforts to document efforts to meet the goal. Refer to 49 CFR Part 26 for guidance regarding evaluation of good faith efforts to meet the DBE goal.

12.3 Contract Assurance. Under 49 DBR 26.13(b):

The Contracting Party, subrecipient or subconsultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contracting Party shall carry out applicable requirements of 49 CFR 26 in the award and administration of federal-aid contracts.

Failure by the Contracting Party to carry out these requirements is a material breach of this contract, which may result in the termination of this contract under Section 8.0 or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
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(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated Damages; and/or
(4) Disqualifying the Contracting Party from future proposing as non-responsible.

12.4 Termination and Replacement of DBE Subconsultants. The Contracting Party shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless the Contracting Party or DBE subconsultant obtains the City’s written consent. The Contracting Party shall not terminate or replace a listed DBE for convenience and perform the work with their own forces or obtain materials from other sources without authorization from the City. Unless the City’s consent is provided, the Contracting party shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 10-02 Consultant Contract DBE Commitment form, included in the bid.

Termination of DBE Subconsultants
After execution of the Agreement, termination of a DBE may be allowed for the following, but not limited to, justifiable reasons with prior written authorization from the City:

1. Listed DBE fails or refuses to execute a written contract based on plans and specifications for the project.

2. The City stipulated that a bond is a condition of executing the subcontract and the listed DBE fails to meet the City’s bond requirements.

3. Work requires a consultant’s license and listed DBE does not have a valid license under Contractors License Law.

4. Listed DBE fails or refuses to perform the work or furnish the listed materials (failing or refusing to perform is not an allowable reason to remove a DBE if the failure or refusal is a result of bad faith or discrimination).

5. Listed DBE’s work is unsatisfactory and not in compliance with the contract.

6. Listed DBE is ineligible to work on the project because of suspension or debarment.

7. Listed DBE becomes bankrupt or insolvent or exhibits credit unworthiness.

8. Listed DBE voluntarily withdraws with written notice from the Contract.

9. Listed DBE is ineligible to receive credit for the type of work required.

10. Listed DBE owner dies or becomes disabled resulting in the inability to perform the work on the Contract.
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11. The City determines other documented good cause.

Contracting Party must use the following procedures to request the termination of a DBE or portion of a DBE’s work:

1. Send a written notice to the DBE of the Contracting Party’s intent to use other forces or material sources and include one or more justifiable reasons listed above.

Simultaneously send a copy of this written notice to the City. The written notice to the DBE must request they provide any response within five (5) business days to both the Contracting Party and the City by either acknowledging their agreement or documenting their reasoning as to why the use of other forces or sources of materials should not occur.

2. If the DBE does not respond within five (5) business days, Contracting Party may move forward with the request as if the DBE had agreed to Contracting Party’s written notice.

3. Submit Contracting Party’s DBE termination request by written letter to the City and include:
 One or more above listed justifiable reasons along with supporting documentation.
 Contracting Party’s written notice to the DBE regarding the request, including proof of transmission and tracking documentation of Consultant’s written notice.
 The DBE’s response to Contracting Party’s written notice, if received. If a written response was not provided, provide a statement to that effect.

The City shall respond in writing to Contracting Party’s DBE Termination request within five (5) business days.

Replacement of DBE Subconsultant
After receiving the City’s written authorization of DBE termination request, Contracting Party must obtain the City’s written agreement for DBE replacement. Contracting Party must find or demonstrate GFEs to find qualified DBE replacement firms to perform the work to the extent needed to meet the DBE commitment.

The following procedures shall be followed to request authorization to replace a DBE Firm:

1. Submit a request to replace a DBE with other forces or material sources in writing to the City which must include:
a. Description of remaining uncommitted work item made available for replacement DBE solicitation and participation.
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b. The proposed DBE replacement firm’s business information, the work they have agreed to perform, and the following:
 Description of scope of work and cost proposal
 Proposed subcontract agreement and written confirmation of agreement to perform on the Contract
 Revised Exhibit 10-O2: Consultant Contract DBE Commitment

2. If Contracting Party has not identified a DBE replacement firm, submits documentation of Contracting Party’s GFE’s to use DBE replacement firms within seven (7) days of City’s authorization to terminate the DBE. Contracting Party may request the City’s approval to extend this submittal period to a total of 14 days.

Submit documentation of actions taken to find a DBE replacement firm, such as:
 Search results of certified DBEs available to perform the original DBE work identified and or other work Contracting Party had intended to self-perform, to the extent needed to meet DBE commitment
 Solicitations of DBEs for performance of work identified  Correspondence with interested DBEs that may have included contract details and requirements
 Negotiation efforts with DBEs that reflect why an agreement was not reached  If a DBE’s quote was rejected, provide reasoning for the rejection, such as why the DBE was unqualified for the work, or why the price quote was unreasonable or excessive
 Copies of each DBE’s and non-DBE’s price quotes for work identified, as the City may contact the firms to verify solicitation efforts and determine if the DBE quotes are substantially higher
 Additional documentation that supports Contracting Party’s GFE The City shall respond in writing to Contracting Party’s DBE replacement request within five (5) business days.

12.5 Commitment and Utilization. The City’s DBE program must include a monitoring and enforcement mechanism to ensure that DBE commitments reconcile to the DBE utilization.

The City shall request the Contracting Party to:

1. Notify the City’s contract officer or designated representative of any changes to its anticipated DBE participation
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2. Provide this notification before starting the affected work

3. Maintain records including:
- Name and business address of each 1st tier subconsultant - Name and business address of each DBE subconsultant, DBE vendor, and DBE trucking company, regardless of tier
- Date of payment and total amount paid to each business (see Exhibit 9-F Monthly Disadvantaged Business Enterprise Payment)
If the Contracting Party is a DBE Consultant, they shall include the date of work performed by their own forces and the corresponding value of the work.

If a DBE is decertified before completing its work, the DBE must notify the Contracting Party in writing of the decertification date. If a business becomes a certified DBE before completing its work, the business must notify the Contracting Party in writing of the certification date. The Contracting Party shall submit the notifications to the City. On work completion, the Contracting Party shall complete a Disadvantaged Business Enterprises (DBE) Certification Status Change, Exhibit 17-O, form and submit the form to the City within 30 days of contract acceptance.

Upon work completion, the Contracting Party shall complete Exhibit 17-F Final Report – Utilization of Disadvantaged Business Enterprises (DBE), First-Tier Subcontractors and submit it to the City within 90 days of contract acceptance. The City will withhold $10,000 until the form is submitted. The City will release the withhold upon submission of the completed form.

In the City’s reports of DBE participation to Caltrans, the City must display both commitments and attainments.

12.6 Commercially Useful Function. DBE’s must perform a commercially useful function (CUF) under 49 CFR 26.55 when performing work or supplying materials listed on the DBE Commitment form. The DBE value of work will only count toward the DBE commitment if the DBE performs a CUF. A DBE performs a CUF when it is responsible for execution of the work of the Agreement and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. To perform a CUF, the DBE must also be responsible, with respect to materials and supplies used on the Agreement, for negotiating price, determining quality and quantity, ordering the material and installing (where applicable), and paying for the material itself.

Contracting Party must perform CUF evaluation for each DBE working on a federal-aid contract, with or without a DBE goal. Contracting Party shall perform a CUF evaluation at the beginning of DBE’s work and continue to monitor the performance of CUF for the duration of the project.
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Contracting Party must provide written notification to the City at least 15 days in advance of each DBE’s initial performance of work or supplying materials for the Contract. The notification must include the DBE’s name, work the DBE will perform on the contract, and the location, date, and time of where their work will take place.

Within 10 days of a DBE initially performing work or supplying materials on the Contract, Contracting Party shall submit to the City the initial evaluation and validation of DBE performance of a CUF using the LAPM 9-J: Disadvantaged Business Enterprise Commercially Useful Function Evaluation. Include the following information with the submittal:
 Subcontract agreement with the DBE
 Purchase orders
 Bills of lading
 Invoices
 Proof of payment
Contracting Party must monitor all DBE’s performance of CUF by conducting quarterly evaluations and validations throughout their duration of work on the Agreement using the LAPM 9-J: DBE Commercially Useful Function Evaluation. Contracting Party must submit to the City these quarterly evaluations and validations by the 5th of the month for the previous three months of work.

Contracting Party must notify the City immediately if they believe the DBE may not be performing a CUF.

The City will verify DBEs performance of CUF by reviewing the initial and quarterly submissions of LAPM 9-J: DBE Commercially Useful Function Evaluation, submitted supporting information, field observations, and through any additional City evaluations.

The City must evaluate DBEs and their CUF performance throughout the duration of a Contract. The City will provide written notice to the Contracting Party and the DBE at least two (2) business days prior to any evaluation. The Contracting Party and the DBE must participate in the evaluation. Upon completing the evaluation, the City must share the evaluation results with the Contracting Party and the DBE. An evaluation could include items that must be remedied upon receipt. If the City determines the DBE is not performing a CUF, the Contracting Party must suspend performance of the noncompliant work.

Contracting Party and DBEs must submit additional CUF related records and documents within five (5) business days of City’s request such as:
 Proof of ownership or lease and rental agreements for equipment  Tax records
 Employee rosters
 Certified payroll records
 Inventory rosters
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Failure to submit required DBE Commercially Useful Function Evaluation forms or requested records and documents can result in withholding of payment for the value of work completed by the DBE.

If Contracting Party and/or the City determine that a listed DBE is not performing a CUF in performance of their DBE committed work, Contracting Party must immediately suspend performance of the noncompliant portion of the work. City may deny payment for the noncompliant portion of the work. City will ask Contracting Party to submit a corrective action plan (CAP) to the City within five (5) days of the noncompliant CUF determination. The CAP must identify how the Contracting Party will correct the noncompliance findings for the remaining portion of the DBE’s work. City has five (5) days to review the CAP in conjunction with the Contracting Party’s review. The Contracting Party must implement the CAP within five (5) days of the City’s approval. The City will then authorize the prior noncompliant portion of work for the DBE’s committed work.

If corrective actions cannot be accomplished to ensure the DBE performs a commercially useful function on the Contract, Contracting Party may have good cause to request termination of the DBE.

12.7 A DBE does not perform a CUF if its role is limited to that of an extra participant in a transaction, Agreement, or project through which funds are passed in order to obtain the appearance of DBE participation. In determining whether a DBE is such an extra participant, examine similar transactions, particularly those in which DBEs do not participate.

12.8 If a DBE does not perform or exercise responsibility for at least thirty percent (30%) of the total cost of its Agreement with its own work force, or the DBE subcontracts a greater portion of the work of the Agreement than would be expected on the basis of normal industry practice for the type of work involved, it will be presumed that it is not performing a CUF.

12.9 Records. The Contracting Party shall maintain records of materials purchased or supplied from all subcontracts entered into with certified DBEs. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of payment and the total dollar figure paid to all firms. DBE Contracting Party’s shall also show the date of work performed by their own forces along with the corresponding dollar value of the work.

12.10 Decertification of DBE. If a DBE subconsultant is decertified during the life of the Agreement, the decertified subconsultant shall notify the Contracting Party in writing with the date of decertification. If a subconsultant becomes a certified DBE during the life of the Agreement, the subconsultant shall notify the Contracting Party in writing with the date of certification. Any changes should be reported to City’s Contract Officer within thirty (30) calendar days.
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12.11 Progress Payments. For projects awarded after March 1, 2020, but before September 1, 2023: No later than the 10th of the month following the month of any payment(s), the Contracting Party must submit an invoice for payment along with Exhibit 9-F: Monthly Disadvantaged Business Enterprise (DBE) Payment to the Caltrans Business Support Unit at [email protected]. Provide a copy to the City.

For projects awarded on or after September 1, 2023: Exhibit 9-F is no longer required.

Instead, by the 15th of the month following the month of any payment(s), the Contracting Party must now submit Exhibit 9-P to the City. If the Contracting Party does not make any payments to subconsultants, supplier(s), and/or manufacturers Contracting Party must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.

12.12 Subcontracting. Any subcontract entered into as a result of this agreement shall contain all of the provisions of this section.

13. MISCELLANEOUS PROVISIONS.

13.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Bryan McKinney, PE
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

MARK THOMAS
Paul Mittica, PE
4200 Concours Street, Suite 330
Ontario, CA 91764

13.2 Contracting Party’s Reports or Meetings. The Contracting Party shall submit progress reports at least once a month. The report should be sufficiently detailed for the City’ Contract Officer to determine, if the Contracting Party is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed.

13.3 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

13.4 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
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13.5 Cost Principals. The Contracting Party agrees that 48 CFR Part 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost. The Contracting Party also agrees to comply with Federal procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Any costs for which payment has been made to the Contracting Party that are determined by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are subject to repayment by the Contracting Party to City. When Contracting Party or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.

13.6 Subcontracting. Nothing contained in this Agreement or otherwise, shall create any contractual relation between the City and any Subconsultants, and no sub agreement shall relieve the Contracting Party of its responsibilities and obligations hereunder. The Contracting Party agrees to be as fully responsible to the City for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contracting Party. The Contracting Party's obligation to pay its Subconsultants is an independent obligation from the City’s obligation to make payments to the Contracting Party. The Contracting Party shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the City Contract Officer, except that which is expressly identified in the Schedule of Compensation. Any sub-agreement entered into as a result of this Agreement, shall contain all the provisions stipulated in this entire Agreement to be applicable to Subconsultants unless otherwise noted. Contracting Party shall pay its Subconsultants within Fifteen (15) calendar days from receipt of each payment made to the Contracting Party by the City. Any substitution of Subconsultants must be approved in writing by the City Contract Officer in advance of assigning work to a substitute Subconsultant.

13.7 Prompt Progress Payment. The Contracting Party or subconsultant shall pay to any subconsultant, no later than fifteen (15) days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed the Contracting Party on account of the work performed by the subconsultants, to the extent of each subconsultant’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from the Contracting Party or subconsultant to a subconsultant, the Contracting Party or subconsultant may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subconsultant, of 2 percent of the amount due per month for every month that payment is not made. In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal. This clause applies to both DBE and non-DBE subconsultants.
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13.8 Prompt Payment of Withheld Funds to Subconsultants. No retainage will be held by the City from progress payments due to the Contracting Party. The Contracting Party and subconsultants are prohibited from holding retainage from subconsultants. Any delay or postponement of payment may take place only for good cause and with the City’s prior written approval. Any violation of these provisions shall subject the violating Contracting Party or subconsultant to the penalties, sanctions, and other remedies specified in Section 3321 of the California Civil Code. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the Contracting Party or subconsultant in the event of a dispute involving late payment or nonpayment by the Contracting Party, deficient subconsultant performance and/or noncompliance by a subconsultant. This clause applies to both DBE and non-DBE subconsultants.

13.9 Equipment Purchase. Prior authorization in writing by City Contract Officer shall be required before Contracting Party enters into any unbudgeted purchase order, or subcontract exceeding five thousand dollars ($5,000) for supplies, equipment, or services. Contracting Party shall provide an evaluation of the necessity or desirability of incurring such costs. For purchase of any item, service, or consulting work not covered in Schedule of Compensation and exceeding five thousand dollars ($5,000), with prior authorization by City Contract Officer, three competitive quotations must be submitted with the request, or the absence of proposal must be adequately justified. Any equipment purchased with funds provided under the terms of this Agreement is subject to the following:

Contracting Party shall maintain an inventory of all nonexpendable property.

Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of five thousand dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, City shall receive a proper refund or credit at the conclusion of the Agreement, or if the Agreement is terminated as provided for in Section 8.0, Contracting Party may either keep the equipment and credit City in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established City procedures; and credit City in an amount equal to the sales price. If Contracting Party elects to keep the equipment, fair market value shall be determined at Contracting Party’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by City and Contracting Party, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by City.

Regulation 2 CFR Part 200 requires a credit to State or Federal funds when participating equipment with a fair market value greater than five thousand dollars ($5,000) is credited to the project.

13.10 Rebates, Kickbacks or Other Unlawful Consideration. The Contracting Party warrants that this Agreement was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any City employee.

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terminate this Agreement without liability, to pay only for the value of the work actually performed, or to deduct from this Agreement price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

13.11 Prohibition of Expending City, State, or Federal Funds for Lobbying. The Contracting Party certifies, to the best of his or her knowledge and belief, that no State, Federal, or City appropriated funds have been paid or will be paid, by or on behalf of the Contracting Party, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this Agreement, or with the extension, continuation, renewal, amendment, or modification of this Agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Agreement, the Contracting Party shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure. The Contracting Party also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier sub-agreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly.

13.12 Debarment and Suspension Certification. The Contracting Party’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that the Contracting Party or any person associated therewith in the capacity of owner, partner, director, officer or manager is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City. Exceptions will not necessarily result in denial of recommendation for award but will be considered in determining responsibility.

Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action. Exceptions to the Federal Government Excluded Parties List System maintained by the U.S. General Services Administration are to be determined by FHWA.

13.13 Funding Requirements. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of funds or 189 CLICK HERE to Return to Agenda
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appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the Agreement were executed after that determination was made. This Agreement is valid and enforceable only if sufficient funds are made available to City for the purpose of this Agreement. In addition, this Agreement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or City governing board that may affect the provisions, terms, or funding of this Agreement in any manner. It is mutually agreed that if sufficient funds are not appropriated, this Agreement may be amended to reflect any reduction in funds. City has the option to terminate the Agreement pursuant to Section 8.0 or by mutual agreement to amend the Agreement to reflect any reduction of funds.

13.14 Contingent Fee. Contracting Party warrants, by execution of this Agreement that no person or selling agency has been employed, or retained, to solicit or secure this Agreement upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by Contracting Party for the purpose of securing business. For breach or violation of this warranty, City has the right to annul this Agreement without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the Agreement price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

13.15 Inspection of Work. Contracting Party and any subconsultant shall permit City, the State, and the FHWA if federal participating funds are used in this Agreement; to review and inspect the project activities and files at all reasonable times during the performance period of this Agreement.

13.16 Safety. Contracting Party shall comply with OSHA regulations applicable to Contracting Party regarding necessary safety equipment or procedures. Contracting Party shall comply with safety instructions issued by City Safety Officer and other City representatives. Contracting Party personnel shall wear hard hats and safety vests at all times while working on the construction project site. Pursuant to the authority contained in Vehicle Code §591, City has determined that such areas are within the limits of the project and are open to public traffic. Contracting Party shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Contracting Party shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.

Contracting Party must have a Division of Occupational Safety and Health (CAL-OSHA) permit(s), as outlined in Labor Code §6500 and §6705, prior to the initiation of any practices, work, method, operation, or process related to the construction or excavation of trenches which are five (5) feet or deeper. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Section.

13.17 Claims Filed by City’s Construction Contractor. If claims are filed by City’s construction contractor relating to work performed by Contracting Party’s personnel, and additional information or assistance from Contracting Party’s personnel is required in order to evaluate or defend against such claims; Contracting Party agrees to make its 190 CLICK HERE to Return to Agenda
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personnel available for consultation with City’s construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings. Contracting Party’s personnel that City considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from City. Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for Contracting Party’s personnel services under this Agreement. Services of Contracting Party’s personnel in connection with City’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this Agreement in order to resolve the construction claims.

13.18 National Labor Relations Board Certification. In accordance with Public Contract Code §10296, Contracting Party hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against Contracting Party, within the immediately preceding two-year period, because of Contracting Party’s failure to comply with an order of a federal court that orders Contracting Party to comply with an order of the National Labor Relations Board.

13.19 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

13.20 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

13.21 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. Contracting Party shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by City Contract Officer.

13.22 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

13.23 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to 191 CLICK HERE to Return to Agenda
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all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

13.24 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

13.25 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation
JON MCMILLEN, City Manager
City of La Quinta, California
Dated:

CONTRACTING PARTY:

By:

Name:

Title:

ATTEST:

MONIKA RADEVA, City Clerk
La Quinta, California
By:

Name:

Title:

APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

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Exhibit A
[See Attached]
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PROFESSIONAL ENGINEERING SERVICES FOR AVENUE 50 BRIDGE PROJECT The City of La Quinta

MARK THOMAS

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EXHIBIT A SC OPE OF WORK
TASK 1. PROJECT MANAGEMENT/ ADMINISTRATION (PHASE I /

PHASE II & III)
TASK 1.1. PROJECT MANAGEMENT/ ADMINISTRATION (PHASE I)
Task 1.1.1. Project Management (Phase I)
Coordination and Communications: Establish and implement a project document/correspondence management and distribution system to assure that information flows between all parties of the Project as intended.

1. Communicate regularly with the City and project development team by telephone, email, written correspondence, and face-to-face meetings on a monthly basis throughout the term of the contract.

2. Maintain a project contact list with names and contact information for all project development team members.

3. Prepare, maintain, and update an Action Item Log for review during monthly Project Development Team (PDT) meetings.

4. Prepare a project chronology listing all key decisions made over the life of the project and update for review during monthly PDT meetings.

5. Prepare a Submittal/Deliverable log and update for review during PDT meetings.

Scheduling: Prepare a detailed project baseline schedule using a work breakdown structure (WBS) consistent with this Scope of Work. Update and distribute one week in advance of each PDT Meeting. The schedule will include the following information:

1. Task dependencies as predecessors and successors

2. Anticipated task durations with beginning and end dates

3. Critical path with milestones and percent completes for each task Budgeting: Monitor the budget for design services using a work breakdown structure consistent with this Scope of Work on a monthly basis.

Project Administration:

1. Set up project accounting system consistent with the City’s invoicing and tracking requirements.

2. Prepare subconsultant agreements.

3. Monitor subconsultant progress and review/approve invoices.

4. Prepare monthly progress reports and invoices in accordance with City guidelines. Monthly reports providing actual physical progress will be provided with every invoice.

DELIVERABLES
» Monthly Progress Reports and Invoice Packages
Task 1.1.2. Project Team Meetings (Phase I)
Organize, schedule, and chair meetings and conference calls as necessary to provide progress updates, coordinate between technical disciplines, and facilitate overall project communication. The engineering design and environmental team 195 CLICK HERE to Return to Agenda
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leaders shall attend the PDT meetings as appropriate. Prepare meeting agendas and minutes within one week of the meeting for all meetings.

1. Kickoff Meeting (assume 1)

2. Virtual PDT Meetings (assume 8)

3. Virtual Meetings with Caltrans, as needed (assume 4)

4. Public Information Meetings for NEPA and CEQA compliance (assume 1)

DELIVERABLES
» Meeting notices, agendas, special exhibits, and minutes including all items listed in Task 1.1.1.

Task 1.1.3. City Council Presentations (Phase I) - OPTIONAL Mark Thomas will develop project presentation materials for up to one (1) presentation to be given at City Council meetings. Mark Thomas, project manager and project director, will attend the presentation. Project presentation materials will include a PowerPoint presentation and exhibits compiled from existing project information.

DELIVERABLES
» City Council Presentation (assume 1)
Task 1.1.4. Quality Control and Quality Assurance (QC/QA) (Phase I) Establish and implement a quality control process and plan to verify that all deliverables are complete and accurate, the plan shall include but not limited to, ensuring that design calculations are independently checked and that documents are checked, corrected, and backchecked for accuracy and completeness. Subconsultant report submittals will be reviewed to confirm that appropriate background information, study methodology, interpretation of data, and format and content are completed in accordance with current standards. The QC/QA Plan will be submitted for City review and approval.

DELIVERABLES
» QC/QA Plan
TASK 1.2. PROJECT MANAGEMENT/ ADMINISTRATION (PHASE II & III) Task 1.2.1. Project Management (Phase II & III)
See Scope for Task 1.1.1.

DELIVERABLES
» Monthly Progress Reports and Invoice Packages
Task 1.2.2. Project Team Meetings (Phase II & III)
See Scope for Task 1.1.2.

1. Kickoff Meeting (assume 1)

2. PDT Meetings: Monthly Meeting (assume 12)

3. Meetings with Caltrans, as needed (assume 4)

DELIVERABLES
» Meeting notices, agendas, special exhibits, and minutes Task 1.2.3 City Council Presentations (Phase II & III) – OPTIONAL See Scope for Task 1.1.3.

DELIVERABLES
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» Commission and/or City Council Presentations (assume 2) TASK 2. SURVEY (PHASE I)
TASK 2.1. ENCROACHMENT PERMITS AND PERMIT(S) TO ENTER
Mark Thomas will coordinate with the City and CVWD to obtain all required encroachment permits and permit(s) needed for Phase I field activities. As directed by City, Mark Thomas shall prepare and submit all permit applications. All permit filing fees are to be paid by City. This task excludes encroachments required for the project potholing (noted in separate task), construction, and final permit rights with CVWD and/or environmental regulatory agency permits.

TASK 2.2. SURVEY RESEARCH
Mark Thomas will perform research and request records including recorded and filed maps and deeds.; required to identify, locate, and layout general locations of rights-of-way, easements and property lines impacting the project. A field investigation will be performed to assess existing site conditions.

TASK 2.3. SITE RECONNAISSANCE
Mark Thomas will conduct a site reconnaissance with the City and Caltrans as required by the Caltrans Local Assistance Procedures Manual Chapter 7, including review of the affected streets, existing improvements, and surrounding areas.

TASK 2.4. RECORD DRAWING REVIEW
Obtain and review existing record drawings to become familiar with on-site infrastructure and structures.

TASK 2.5. SURVEYING
Set control and perform a topographic survey along the alignment of the new improvements. Contract with subconsultant to provide aerial topo mapping of project area plus 50-foot buffer at a scale of 1” = 40’ with 1’ contour interval. Provide digital color orthophotos of the project. Include in the topographic survey:
» Provide topographic survey using City provided datum (CCS83 Zone 6 (2017.5 epoch)) from street right-of-way to rightof-way limits and to curb returns at intersecting streets along alignment and elevations at the grading conform limits at proposed right of way needs areas. A mobile LiDAR scanner is assumed to be utilized to collect design-level topography for the project extents.
» Provide one (1)-foot contours based on City of La Quinta vertical datum (NGVD 29). » Provide spot elevations at critical locations along the alignment to verify vertical control, provide inverts of wet utilities as accessible from the surface (such as sewer and storm manholes and storm drain inlets), and determine curb & gutter elevations necessary to design pavement and drainage improvements. » Survey inverts of surface accessible storm drain utilities crossing (culverts) crossing the project area. » Show surface features and visible indications of existing utilities based on NAD 83 horizontal control to include curbs and gutters, sidewalks, existing structures, and other elements relevant to prepare a comprehensive topographic map suitable for roadway design and construction.
» Provide the survey control and benchmark information to be used for construction » Perform a site topographic survey to the extent necessary for design and construction. » 1 day of traffic control to measure inverts
TASK 2.6. MONUMENTS & RIGHT OF WAY
Provide assessor level GIS data including owner names and Assessor Parcel Number (APN) for properties adjacent to the project route and georeferenced this data to project control. This effort will be based only upon publicly available information from County. Tie monuments in the area of CVWD crossing and Golf Course to resolve right-of-way and boundary lines impacted by the potential acquisition. It is possible during this task that information will be uncovered requiring the filing of a Record of Survey (ROS) under Business and Professionals Code. If this information is discovered, 197
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Mark Thomas will discuss with the client to reach agreement on separate scope and fee before moving forward with additional work. Up to two (2) preliminary title reports will be provided by Mark Thomas.

TASK 2.7. LOCATE POTHOLE REFERENCE MARKS
Mobilize for one day to survey surface elevation and location of reference marks created by potholing effort. It is assumed no traffic control will be necessary (reference marks set out of traffic area) and that all reference sheets will be provided before mobilization.

DELIVERABLES
» Encroachment Permit(s)
» Permit to Enter Letters / Tracking Matrix
» Aerial topography and imaging
» Supplemental design survey and utility dips
» Existing centerline and right of way boundaries along construction impact areas, as needed » Basis-of-bearing and benchmark information
» Survey Base mapping including LandNET / pre-construction right of way boundary mapping » Two (2) Preliminary Title Reports
TASK 3 UTILITY COORDINATION (PHASE I / PHASE II)
TASK 3.1. UTILITY COORDINATION (PHASE I)
Task 3.1.1. Utility ‘A’ Letters – Mapping Requests (Phase I) Mark Thomas shall perform a utility search along Avenue 50 for available as-built plans for the project area. Mark Thomas shall research records for both public and franchise utilities and shall plot the location of all existing facilities.

Mark Thomas shall include preparation of a database of utility records indicating the type of utility, owner, drawing number, and other vital information. The identified utility companies shall be sent a letter on City’s letterhead requesting information regarding existing and proposed utilities.

Task 3.1.2. Existing Utility Mapping (Phase I)
Using the information obtained, Mark Thomas shall prepare a utility base map which shall be the basis of the Utility Information Sheet. Mark Thomas shall prepare a Utility Information Sheet. The names of all utilities and points of contact shall be developed. A description of the location and existing facilities for the project shall be prepared.

Task 3.1.3. Utility Prior Rights Identification (Phase I) Mark Thomas shall coordinate with utility staff and review record research/title report to understand superior rights to preliminarily determine liability. Mark Thomas will assist the City with liability claims and potential reimbursement/agreement planning for the project.

DELIVERABLES
» Utility ‘A’ Letters
» Utility Mapping
» Utility Prior Rights Identification
TASK 3.2. UTILITY COORDINATION (PHASE II)
Task 3.2.1. Utility Potholing (8) (Phase II)
If necessary, Mark Thomas will coordinate with City and other agencies to arrange for potholing to confirm existing underground facilities. It is assumed that no more than eight (8) pothole locations shall be needed. Mark Thomas will prepare potholing exhibits to adequately locate underground utilities, shall enter a contract with a licensed contractor for the potholing of utilities, and shall verify appropriate permits are obtained from all appropriate jurisdictions prior to the start of work.
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Mark Thomas shall evaluate the potholing data and shall include the information on the utility plans in table format, with numbered or letter references to the location of the potholes.

Task 3.2.2. Utility Coordination/Conflict Mapping (Phase II) Mark Thomas shall designate dedicated staff who shall be responsible for all coordination work related to utilities for the Project, including but not limited to relocations of existing trunk and mainline facilities, installation of new trunk and mainline facilities, relocation of existing electric and water services, and installation of new electric and water services. Mark Thomas will provide services here within this task to assist and provide backup to the City to gain approval of the right of way certification and E-76 from Caltrans Local assistance; including the utility tracking matrix, record of information, utility relocation design(s)/estimate(s), final claim letter(s), construction schedule, pertinent correspondence letters and final agreements (if needed). Utility agreements are provided within a separate scope per Task 9.2.

Mark Thomas shall coordinate with utility owners’ staff with respect to all utility related matters. Mark Thomas shall provide copies of all correspondence with utility companies and other utility related information to the City. Correspondence, as described herein, shall be prepared by Mark Thomas for City signature, as appropriate, and as directed by the City.

Mark Thomas shall identify utility companies affected by the project and delineate utilities within the project’s sphere of influence on the plans. Mark Thomas shall prepare preliminary plans, which shall include all existing utilities (above ground and below ground) identified by location, size, type, and owner, as appropriate. Mark Thomas shall check horizontal and vertical clearances for utilities and coordinate design with the various utility companies to address conflicts. The plans will be the basis for determining and communicating conflicts with utility owners.

Mark Thomas shall send preliminary design plans through City staff to utility companies within the project limits with requests for review and comments on the plans relevant to their respective facilities, and with requests for other project specific information.

Mark Thomas shall monitor responses to utility notices received and make recommendations for mitigating conflicts. Mark Thomas shall provide written responses to utility companies with regard to stated concerns and conduct design coordination meetings with utility companies as needed. Unresolved issues shall be brought to the attention of the City as early as practical. Utility conflict issues shall be resolved prior to the completion of the final design plans as follows:
» Mark Thomas, through City staff, shall request and obtain a written acknowledgement of any conflicts from the respective utility owners.
» Mark Thomas will make reasonable efforts to accommodate utility company requests for minor design changes to accommodate their facilities. Mark Thomas understands that the utility companies are generally operating within the City right-of-way but may have prior rights to that of the City in some cases. » Mark Thomas shall coordinate the inclusion of special provisions in the City’s bid documents for adjustments and relocations of utility facilities as alternate bid items, if requested by the owning utility.

DELIVERABLES
» Utility Potholing, up to eight (8) potholes
» Utility ‘B’ Letters
» Utility Conflict Mapping
» Utility Coordination Matrix
» Utility Record of Information package
» Utility relocation design and estimate (provided by Utility Owner unless explicitly specified in this scope) » Utility Claim Letter (provided by utility owner) and Response (provided by Mark Thomas) » Utility relocation construction schedule (provided by Utility Owner unless explicitly specified in this scope) TASK 4. GEOTECHNICAL ANALYSIS (PHASE I)
TASK 4.1. PRELIMINARY FOUNDATION REPORT
EMI will prepare a Preliminary Foundation Report (PFR) for the bridges to provide preliminary geotechnical information to assist structural designers in the Type Selection process including responding to Caltrans comments on the PFR. This PFR will be prepared using the available subsurface data and the format will be in accordance with the current Caltrans Guidelines. In addition, EMI will obtain a representative surficial soil specimen for scour study. Specimen will be collected 199 CLICK HERE to Return to Agenda
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using a shovel at a depth of about 1 to 2 feet below the channel bottom. Sieve analysis will be performed and results will be emailed to Mark Thomas.

DELIVERABLES
» Preliminary Foundation Report
TASK 5. HYDRAULIC ANALYSIS (PHASE I)
The Mark Thomas team shall assist the City with coordinating the responsibility of the channel analysis with CVWD.

TASK 5.1. REGIONAL FLOW RATE ANALYSIS - OPTIONAL
Due to the complexity of the upstream drainage system, and the relatively recent modification by CVWD on design storm standards, the 100-Year flow rate for the La Qunita Evacuation Channel is unknown. CVWD has stated that the flow rate is believed to be between 2,000 cfs and 4,000 cfs. To determine the design flow rate more accurately, Webb Associates will perform the following tasks to establish the 100-Year flow rate of the existing La Quinta Evacuation Channel:
» Watershed Delineation – WEBB will delineate the watershed tributary to the channel upstream of the proposed Avenue 50 Bridge using HUC-12 Watershed Shapefiles and FEMA LIDAR Topography for the Coachella Valley. » HEC-HMS Hydrological Analysis – WEBB will further divide the tributary watershed into smaller subareas and prepare a HEC-HMS model using CVWD Methodology. The synthetic unit hydrographs generated by the HEC-HMS Model will be input into the 2-D HEC-RAS Model.
» Regional Storm Drain System Research – part of the complexity of the drainage system tributary to the proposed Avenue 50 Bridge is the existing network of underground storm drains and channels. WEBB will obtain all available As-Built plans for the drainage system to input into the hydraulic model, including drainage plans and studies from the private developments. » 2-D HEC-RAS Model Routing – WEBB will prepare a 2-D HEC-RAS Model to route the inflow hydrographs through the existing drainage system to downstream of Avenue 50. This model will establish the flow rate that will be used for the hydraulic analysis of the proposed bridge.
» Sensitivity Analysis – performing a sensitivity analysis is an important step in the development of models. To perform this analysis WEBB will vary the various model parameters to determine how sensitive model results are to each particular parameter. Where model results are highly sensitive on a parameter additional justification and/or refinement will be provided as to why a particular parameter was selected. » Technical Memorandum – WEBB will prepare a Technical Memorandum that documents the development and results of the hydrological and hydraulic models prepared as part of this Task.

This work will be done in direct coordination with CVWD and assumed to be accomplished with two (2) meetings, one (1) submittal with two (2) plan review cycles.

TASK 5.2. BRIDGE ALTERNATIVES HYDRAULIC ANALYSIS
Webb Associates will analyze and prepare the following to determine the hydraulic calculations and analysis required for the bridge type selection requirements and accompany the draft/final CVWD permit application with plans for approval:
» Preliminary Bridge Hydraulic Analysis – WEBB will prepare a one-dimensional hydraulic analysis of existing conditions and up to three preliminary bridge alternatives using HEC-RAS and the design flow rate established in previous task. » Preliminary Scour Analysis – WEBB will prepare preliminary scour calculations for existing and proposed bridge alternatives using CVWD’s methodology. Scour depths are established using a combination of General Scour using the Blench Regime and Local Scour.
» Prepare Preliminary Bridge Design Hydraulic/Scour Report – WEBB will prepare a Preliminary Bridge Design Hydraulic/Scour Report to document the results of the hydraulic analysis performed as part of this task. » Coordination with CVWD – WEBB will coordinate with CVWD Staff to obtain approval of the model(s) and report.

The overall footprint and mitigation for access control and required channel improvements will be discussed and determined with CVWD’s staff as part of this task.

This work will be done in direct coordination with CVWD and assumed to be accomplished with one (1) meeting, one (1) submittal with two (2) plan review cycles.
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TASK 5.3. PRELIMINARY ROADWAY DRAINAGE REPORT / LOCAL DRAINAGE ANALYSIS (AVENUE 50 AND WASHINGTON STREET)
Webb Associates will prepare the Hydrology and Hydraulic Report for the City of La Quinta. The reports will include both offsite and onsite hydrologic calculations to recommend any drainage improvements needed as a result of the proposed roadway/bridge. Calculations and concise recommendations will conform to the Riverside County Hydrology and Sedimentation Manual, and City’s Storm Drain Design Manual, if applicable. The onsite hydraulic computations will be based on City and County standards.

Webb Associates will analyze and prepare the following to determine the local drainage calculations required for the drainage requirements and accompany the draft CVWD permit application with plans for approval:
» Review Prior Studies – WEBB will obtain and review studies that have previously been prepared to analyze the drainage of the Avenue 50 and Washington Street intersection and other drainage in the area. » Supplemental Hydrology – WEBB will prepare additional hydrology calculations as needed for the proposed project including conceptual plan exhibits.
» Cost Estimate – WEBB will prepare a preliminary cost estimate for the proposed drainage improvement in the Avenue 50 intersection.
» Technical Memorandum – WEBB will prepare a Technical Memorandum to document the Roadway Drainage and Local Drainage Analysis.

DELIVERABLES
» Regional Flow Rate Technical Memorandum / Calculations » Preliminary Bridge Design Hydraulic / Scour Report / Calculations » Preliminary Drainage Report / Calculations / Conceptual Plan Exhibit TASK 6. ENVIRONMENTAL APPROVAL (PHASE I)
TASK 6.1. PROJECT INITIATION & PRELIMINARY ENVIRONMENTAL STUDY GPA will review existing documentation, coordinate with the engineering team, and conduct all necessary research to prepare a detailed project description, including project components, purpose and need, environmental study limits (ESL), and timing of construction. The project description will be appropriate for use in all technical studies and environmental documentation and will include maps of the regional area and project area. The FTIP would be revised prior to completion of the Preliminary Environmental Study (PES).

GPA will prepare the Draft PES Form. The PES Form will be completed pursuant to Caltrans’ SER and LAPM; it will include a reasoned explanation for all checklist answers, and all attachments necessary to support conclusions in the PES. GPA will submit the Draft PES to the City for review and approval. GPA will finalize the revisions, submit the PES to Caltrans, and coordinate as needed for review and approval of the document.

DELIVERABLES
» Preliminary Environmental Study (PES)
TASK 6.2. TECHNICAL STUDIES
The following technical studies will be required to support the CEQA/NEPA analysis; the technical studies will be prepared by GPA unless otherwise indicated below. If Caltrans determines that the higher levels of technical study for air quality and noise would be required, optional tasks have been included in the SOW to cover that additional effort.

Task 6.2.1. Air Quality & Greenhouse Gas Technical Memorandum As a subconsultant to GPA, AMBIENT Air Quality & Noise Consulting (AMBIENT) will prepare a technical Air Quality & Greenhouse Gas (GHG) Technical Memorandum to evaluate short-term construction-related air quality and GHG impacts associated with the proposed project. The technical memorandum will include a summary description of the existing environment, based on existing environmental documentation. Short-term emissions of criteria air pollutants and GHGs will be quantified and summarized in the report. Construction emissions will be quantified based, in part, on project-specific construction information to be provided. The significance of air quality and GHG impacts will be assessed in comparison to 201 CLICK HERE to Return to Agenda
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applicable standards and recommended thresholds. Mitigation measures will be identified for significant and potentially significant impacts. This air quality scope assumes that the proposed project would not result in the construction of additional capacity nor qualify as being inconsistent with the SCAG’s Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS), it is anticipated that an assessment of long-term air quality impacts would not be required. The FTIP listing may need to be revised based on the findings.

Deliverables: One electronic copy of the Draft and Final Air Quality & GHG Technical Memorandum Task 6.2.2. Biological Resources: Natural Environment Study GPA will conduct background research in relevant databases to identify the potential for federally and state listed species or other special-status species to be within the project area. A Biological Study Area (BSA) will be developed that covers direct and indirect impact areas for the project. GPA will survey the BSA for plant and wildlife species, their signs, and/or potential habitat. GPA will inventory botanical and wildlife resources observed in the BSA and will identify and record existing vegetation communities in this area.

GPA will summarize the results of the research and surveys in a Natural Environment Study (NES) report. The NES will include a discussion of the existing biological resources in the BSA, potential project impacts on these resources, and proposed measures to avoid, minimize, and or mitigate these impacts. The NES will provide conclusions regarding project impacts on federally and/or state threatened or endangered species and will outline any future protected species consultations that may be required with resource agencies to obtain project approvals. GPA will submit the draft NES to the City for review and approval prior to submittal to Caltrans.

Deliverables: One electronic copy of the Draft and Final NES Task 6.2.3. Biological Resources: Aquatic Resources Delineation GPA will delineate jurisdictional wetlands and waters of the United States (U.S.), as defined by the U.S. Army Corps of Engineers (USACE), State Water Resources Control Board, and California Department of Fish and Wildlife (CDFW). To identify the boundaries of the waters of the U.S., the ordinary high-water mark (OHWM) will be identified by GPA for the Evacuation Channel within the BSA. The presence or absence of wetlands in the BSA will be verified through an analysis of hydrologic conditions, hydrophytic vegetation, and hydric soils.

GPA will summarize existing site conditions on waters of the U.S. and waters of the state in an Aquatic Resources Delineation (ARD) report. The report will summarize the location of wetlands and other waters under jurisdiction of the USACE, Regional Water Quality Control Board (RWQCB), and CDFW within and immediately adjacent to the project area. GPA will submit the draft report and will coordinate with the City as needed for review and approval prior to submittal to Caltrans.

Deliverables: One electronic copy of the Draft and Final ARD Task 6.2.4. Cultural Resources: Area of Potential Effects Map GPA will electronically prepare an Area of Potential Effects (APE) Map. The APE boundary for the proposed undertaking will be delineated in consultation with Caltrans and in accordance with Attachment 3 of the Section 106 Programmatic Agreement and appropriate sections of the SER. It will be broad enough to account for potential effects to adjacent resources while maintaining a reasonable level of effort given the scope of the undertaking. GPA will collaborate internally with specialists during the APE delineation process to ensure that any potential for effects to both built environment and archaeological resources are considered. APE approval is the first step in the Section 106 process through Caltrans; once the APE has been signed, the following cultural resource tasks can commence.

Deliverables: One electronic copy of the Draft and Final APE Map Task 6.2.5. Cultural Resources: Section 106 Native American Outreach & AB 52 Native American Outreach Support - OPTIONAL
As a subconsultant to GPA, Duke Cultural Resources Management (DUKE CRM) will provide support in required coordination as part of the Assembly Bill (AB) 52 (City as CEQA lead agency) and National Historic Preservation Act (NHPA) (Caltrans as lead agency) process. Under each lead agency, DUKE CRM will prepare letters on City and Caltrans letterhead.

Upon approval from the agencies, DUKE CRM will send the letters to Native American groups via U.S. Certified Mail. DUKE CRM will make follow up emails/phone calls to Native American groups. From this point, consultation will take place between the agencies and each Native American group. Limited follow-up/consultation support is anticipated, as all consultation is required to take place between the lead agency and the tribe(s).

Deliverables: One electronic copy of the Draft and Final letter to interested parties; follow-up; consultation matrix 202 CLICK HERE to Return to Agenda
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Task 6.2.6. Cultural Resources: Paleontological Identification Report The County of Riverside has classified the project location as high sensitivity for paleontology at or near the surface.

Therefore, as a subconsultant to GPA, DUKE CRM proposes to prepare a Caltrans format combined Paleontological Identification Report (PIR)/Paleontological Evaluation Report (PER). This will involve a paleontological records search at the San Bernardino County Museum and the Western Science Center and archival research related to geology and paleontology. A paleontological field survey will also be conducted of the project area and focused on geologic exposures.

The report will include a project description, setting, methods, results, paleontological sensitivity, potential impacts, and recommendations sections.

Deliverables: One electronic copy of the Draft and Final PIR/PER Task 6.2.7. Cultural Resources: Archaeological Survey Report As a subconsultant to GPA, DUKE CRM will conduct research at the Eastern Information Center, Native American Heritage Commission, and on-line historic aerial maps, historic topographic maps of the area, and additional on-line research, as necessary. Following the research and after the APE Map is approved by Caltrans, DUKE CRM will conduct a systematic pedestrian field survey of the APE. If there are any archaeological resources within the project boundaries, additional budget will be required to document and evaluate any resources on State of California Department Parks and Recreation (DPR) Site Forms. DUKE CRM will prepare a Caltrans format Archaeological Survey Report (ASR), submit for City review, and process through Caltrans following City approval.

Deliverables: One electronic copy of the Draft and Final ASR Task 6.2.8. Cultural Resources: Historic Properties Survey Report The Historic Properties Survey Report (HPSR) is the umbrella document that Caltrans uses for compliance with Section 106.

This document includes a summary of the records search, Native American consultation, and Section 106 findings. GPA will prepare the HPSR in accordance with all Caltrans requirements; the ASR (with Native American outreach results) and APE Map will be attached to it as supporting documentation.

Deliverables: One electronic copy of the Draft and Final HPSR Task 6.2.9. Cultural Resources: Section 106 Outreach (Interested Parties)- OPTIONAL GPA will assist the City and Caltrans in conducting outreach to potentially interested parties in accordance with established Section 106 procedures. GPA will prepare a draft of the letter for the City and Caltrans to review. Interested parties letters will be sent on Caltrans letterhead and signed by Caltrans Professionally Qualified Staff. GPA will send digital copies of the letters to recipients and follow up via phone or email at least three weeks after digital letters are sent.

Deliverables: One electronic copy of the Draft and Final letter to interested parties; follow-up email Task 6.2.10. Hazardous Materials: Phase I Initial Site Assessment with Site Investigation Results
As a sub-consultant to GPA, Crawford & Associates, Inc. (Crawford) will prepare a Phase I Initial Site Assessment (ISA) to identify evidence of Recognized Environmental Conditions (RECs) at the bridge site, and evaluate if conditions on adjacent properties have, or have the potential to, impact the project area. The ISA will be prepared to ASTM E1527- 21 (modified) and Caltrans standards. Due to the age of the roadways and previous agriculture use nearby, shallow soil samples will be collected and tested for aerially deposited lead (ADL) and organochlorine pesticides (OCPs). In addition, traffic striping will be tested for select metals and the existing crossing concrete will be tested for asbestos. The results of the ISA and analytical testing, conclusions, and pertinent recommendations will be presented in a Phase I ISA report.

Crawford will begin by reviewing and summarizing geologic conditions underlying the project site based on readily available geologic mapping from the U.S. Geological Survey and the California Geological Survey, including an assessment of the potential for naturally occurring asbestos; and a summary of hydrogeologic conditions (including depth to groundwater and regional groundwater flow, if readily available) based on information from websites maintained by the State of California.

Then Crawford will contract with Environmental Risk Information Service (ERIS) to provide historical aerial photographs, USGS topographic maps, street directories, and fire insurance maps for the project corridor and adjacent properties.

Crawford will summarize the general historical conditions of the project area and historical uses of adjacent properties.

Using ERIS, Crawford will review all publicly available federal, state, local, and tribal environmental agency databases for information pertaining to the project area and facilities/properties within ASTM standard search radii applicable to each database.
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Once all background research has been completed, Crawford will conduct a site reconnaissance of the project area and adjacent properties to observe current conditions. The reconnaissance will include observations of potential sources of environmental impact to the project area, including use or storage of hazardous materials and wastes; presence of underground or aboveground storage tanks; presence of drums, wells, or electrical equipment; condition of vegetation; presence of noxious odors, stockpiled soil, piled garbage, medical waste, tires and batteries, or sewage/waste disposal; and general geologic, hydrogeologic, and topographic conditions.

Where records are missing or incomplete, or where regulatory clarification is needed, Crawford will contact Riverside County Department of Environmental Health or other regulatory personnel to ascertain current environmental conditions. Where warranted, Crawford will attempt to interview current and past owners of adjacent property if contact information is provided.

Following these reviews, Crawford will evaluate the risk of potential hazardous materials within and adjacent to the project area. The Phase I ISA will be prepared summarizing the findings of review and site reconnaissance. The report will address identified potential contamination and hazardous material impacts to provide recommendations for investigation and analysis of any potential impacts, as appropriate. The draft ISA will be submitted for City review; Crawford will incorporate responses to comments into the document and prepare a final draft for submittal to Caltrans.

Washington Street and Avenue 50 are visible in imagery from Google Earth dated 1985. This suggests that these streets were used for vehicle traffic during the late states of leaded gasoline usage in California; ADL is of potential concern. This imagery also suggests that some of the properties in the project site vicinity were used for agriculture that might have included use of OCPs. White and yellow traffic striping is visible in Google Earth imagery. Crawford will collect soil samples from up to seven locations to analyze for the presence of these compounds. All 21 soil samples will be analyzed for total lead (Environmental Protection Agency [EPA] 6010), six samples will be analyzed for OCPs (EPA 8141), and two samples will be analyzed for pH (EPA 9040). Six soil samples will be further analyzed for soluble lead (WET and TCLP methods). One sample of white traffic striping will be analyzed for total lead, and one sample of yellow traffic striping will be analyzed for total lead and total cadmium. One traffic striping sample will be analyzed for soluble lead (WET and TCLP methods). Two samples of the low water crossing concrete will be analyzed for asbestos. A summary of the methods and results of this sampling will be included in the Phase I ISA.

Deliverables: One electronic copy of the Draft and Final Phase I ISA Task 6.2.11. Noise & Groundborne Vibration Technical Memorandum As a subconsultant to GPA, AMBIENT will prepare a technical memorandum to evaluate short-term construction noise and groundborne vibration impacts associated with the project. The technical memorandum will include a description of the existing noise environment, based on existing environmental documentation and a review of site reconnaissance data.

Predicted construction-generated noise and groundborne vibration levels will be quantified based, in part, on projectspecific construction information to be provided. The significance of noise and groundborne vibration impacts will be assessed in comparison to applicable standards and recommended thresholds. Mitigation measures will be identified for significant and potentially significant impacts, if any. Analysis of long-term traffic noise and vibration impacts is not anticipated to be required and is not included.

Deliverables: One electronic copy of the Draft and Final Technical Memorandum Task 6.2.12: Abbreviated Visual Impact Assessment
As part of the development of this scope of work, GPA completed the Caltrans Questionnaire to Determine Visual Impact Assessment (VIA) Level. The results of the questionnaire identified an Abbreviated VIA as the appropriate level of document for the project. GPA will prepare an Abbreviated VIA in accordance with Caltrans requirements and the Caltrans VIA Annotated Outline, to analyze the changes in the visual setting that may result from the project. The Abbreviated VIA will include a description of the existing visual setting, key viewsheds/viewpoints, and project features. The report will analyze visual impacts resulting from the project and, if necessary, identify measures to reduce these impacts.

Deliverables: One electronic copy of the Draft and Final Abbreviated VIA Task 6.2.13: Water Quality Assessment Report
GPA will prepare a Water Quality Assessment Report (WQAR) for the project. Background information for the project vicinity, including other studies completed, will be reviewed. GPA will identify and describe existing waterways and watersheds, identify specific water quality concerns in the area, evaluate the potential for project impacts, and identify appropriate measures, if required or not exempt, to minimize these impacts. Construction-related impacts and long-term operational impacts on water quality will be qualitatively evaluated, and both direct and cumulative impacts related to the 204 CLICK HERE to Return to Agenda
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La Quinta City CouncilFebruary 20, 2024

La Quinta City Council
February 20, 2024