Agenda packet — La Quinta City Council, April 16, 2024 (part 2 of 2)

80 Pavement Condition Index (PCI). This revenue will assist the City in maintaining the very good roadway system condition over the next decade and beyond; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

WHEREAS, on April 16, 2024, by a majority vote of the City Council of the City of La Quinta, California, the following projects were selected:

Project Name Fiscal Year Amount

1. Highway 111 Pavement Resurfacing 2024/2025 $950,000
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following list of proposed projects will be funded in-part or solely with fiscal year 2024-25 Road Maintenance and Rehabilitation Account revenues:

Project Name Fiscal Year Amount

1. Highway 111 Pavement Resurfacing 2024/25 $950,000
Title: Highway 111 Pavement Resurfacing (Within the City Limits) Description: The proposed improvements on Highway 111 include resurfacing of Highway 111 within the city limits and construction of ADA curb ramp improvements.

Estimated Useful Life: 20 Years.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of , , by the following
vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
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Resolution No. 2024 - xxx
Road Repair and Accountability Act of 2017 (SB 1) – FY 2024-25 Adopted: April 16, 2024

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________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: April 16, 2024

STAFF REPORT
AGENDA TITLE: APPROVE FISCAL YEAR 2024/25 THROUGH 2028/29 MEASURE A

HALF-CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN

RECOMMENDATION
Approve the fiscal year 2024/25 through 2028/29 Measure A Half-Cent Sales Tax 5-year Capital Improvement Plan.

EXECUTIVE SUMMARY
• On April 2, 2024, Council provided direction on Measure A Half-Cent Sales Tax (Measure A) funding through the Capital Improvement Program (CIP) study session discussion.
• To receive Measure A funds, the City must comply with the following requirements:
o Demonstrate an annual Maintenance of Effort (MOE) expenditure from the City’s General Fund in the amount of $937,007; and
o Participate in the Coachella Valley Multi-Species Habitat Conservation Plan (MSHCP) and Transportation Uniform Mitigation Fee (TUMF) Programs; and o Submit the City’s approved 5-year Measure A CIP, a Project Status Report, and MOE Certification.

FISCAL IMPACT
The following table represents the estimated Measure A funding by fiscal year (FY):
2024/25 2025/26 2026/27 2027/28 2028/29 TOTAL
$2,335,000 $2,615,000 $1,735,000 $2,235,000 $2,439,569 $11,359,569

BACKGROUND/ANALYSIS
Measure A funding is to be used for transportation improvements. The City must demonstrate an annual MOE expenditure from the City’s General Fund in the amount of $937,007. In addition, an approved 5-Year Measure A CIP and project status report must be submitted to the Riverside County Transportation Commission (RCTC) by May 1, 2024, CONSENT CALENDAR ITEM NO. 10
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to be eligible for Measure A funding the following fiscal year. The City is also a full participant in the Coachella Valley MSHCP and TUMF Programs.

The draft FY 2024/25 through 2028/29 Measure A CIP is provided below:

Project Description 2024/25 2025/26 2026/27 2027/28 2028/29 Total Citywide Street and Traffic
Signal Maintenance Program $235,000 $235,000 $235,000 $235,000 $235,000 $1,175,000 Dune Palms Pavement
Rehabilitation (Miles Avenue to
Fred Waring Drive)
$200,000 $200,000
Avenue 50 Sidewalk
Improvements (Washington
Street to Avenida Montero)
$400,000 $400,000
Cove Area Slurry Seal
Improvements Phase 1 $1,000,000 $1,000,000
SilverRock Way Slurry Seal
Improvements (Avenue 52 to
Jefferson Street)
$500,000 $500,000
Citywide Striping Refresh $500,000 $500,000
Highway 111/Simon Drive Dual
Left Turn Lanes $700,000 $700,000
Avenue 47 Pavement
Rehabilitation (Washington
Street to Adams Street) $525,000 $525,000
Francis Hack Lane Pavement
Rehabilitation (Avenida
Bermudas to Cul-de-Sac)
$580,000 $580,000
5-Year PMP Update $75,000 $75,000
North La Quinta Slurry Seal
Improvements/Pavement Repair $1,500,000 $1,500,000
Washington Street Pavement
Rehabilitation Project
(Sagebrush Lane to Fred
Waring Drive)
$2,000,000 $2,204,569 $4,204,569
TOTAL: $2,335,000 $2,615,000 $1,735,000 $2,235,000 $2,439,569 $11,359,569 For FY 2024/25 the Measure A CIP proposes new funding to the following projects:
 Citywide Street and Traffic Signal Maintenance Program (Annual Recurring Program)
 Dune Palms Pavement Rehabilitation (Miles Avenue to Fred Waring Drive)  Avenue 50 Sidewalk Improvements (Washington Street to Avenida Montero)  Cove Area Slurry Seal Improvements Phase 1
 SilverRock Way Slurry Seal Improvements (Avenue 52 to Jefferson Street) 156 CLICK HERE to Return to Agenda

ALTERNATIVES
Council may elect not to approve the Measure A 5-year CIP plan and decline Measure A funds.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer 157 CLICK HERE to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: April 16, 2024

STAFF REPORT
AGENDA TITLE: ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH THE SIGNATURE RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 36537-1 AND 36537- 2) LOCATED WITHIN PGA WEST DEVELOPMENT ON PGA BOULEVARD

RECOMMENDATION
Accept the on-site improvements associated with The Signature residential development, Tract Map No. 36537-1 and 36537-2 and authorize staff to release performance securities.

EXECUTIVE SUMMARY
• The Signature is a residential project located within the PGA West development on PGA Boulevard (Attachment 1).
• The developer has requested release of the performance securities. • Since all on-site improvements have been completed, staff recommends acceptance and release of the performance securities.

FISCAL IMPACT – None.

BACKGROUND/ANALYSIS
The developer has completed all on-site improvements required by Tract Map No. 36537- 1 and 36537-2. The improvements include pavement, curb and gutter, signing and striping, driveways, sidewalk, water and sewer improvements, dry utilities, storm drain improvements and landscaping. Staff inspected the on-site improvements and verified they meet City-approved plans and standards.

ALTERNATIVES
Accepting improvements is a ministerial action necessary for the release of improvement securities. Since the improvements have been inspected and meet City standards, staff does not recommend an alternative action.

Prepared by: Amy Yu, Associate Engineer
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map
CONSENT CALENDAR ITEM NO. 11
NO.
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V I C I N I T Y M A P

NOT TO SCALE
TM 36537-1 & 36537-2

THE SIGNATURE
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: April 16, 2024

STAFF REPORT
AGENDA TITLE: ACCEPT COVE TRAILS PARKING LOT IMPROVEMENTS PROJECT NO. 2022-30, LOCATED ON CALLE TECATE BETWEEN AVENIDA MADERO AND

AVENIDA JUAREZ

RECOMMENDATION
Accept the Cove Trails Parking Lot Improvements Project No. 2022-30 as complete; and authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder.

EXECUTIVE SUMMARY
• The Cove Trails Parking Lot Improvements project included raking large debris, clearing and grubbing, preparing subgrade, and furnishing and placing class II aggregate base.
• The work is complete and Council acceptance will close the contract and allow final payment.

FISCAL IMPACT
The following is the financial accounting for Project No. 2022-30:

Original Contract Amount $ 89,850
Contract Change Order no. 1 & 2 $ 20,300
Final Contract Amount $ 110,150
Project Budget $ 129,000
Final Contract Amount ($ 110,150)
Design & Professional Costs ($ 10,440)
Inspection, Survey, Plans, & Other Construction Costs ($ 1,620) Anticipated Funds Remaining* $ 6,790
* All costs to date have been accounted for and no further costs are anticipated.

CONSENT CALENDAR ITEM NO. 12
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BACKGROUND/ANALYSIS
On October 17, 2023, Council awarded a contract for $89,850 to Leonida Builders, Inc.(Contractor).

On November 2, 2023, a Notice to Proceed was issued with a 15-working day completion time starting on November 6, 2023 and ending on November 28, 2023. The project was deemed substantially complete on November 17, 2023. No liquidated damages or early completion incentives are recommended.

Contract Change Order No. 1 was issued for the expansion of the west parking lot and extended the contract completion date to December 5, 2023.

Contract Change Order No. 2 was issued for quantity adjustments of aggregate base to cover the additional parking area that was cleared in Change Order No. 1.

There was a dispute over the final quantities between the Contractor and City but the Contractor has not submitted an official claim to date. City has fully paid the contractor, including retention payment.

The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map
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*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend

VICINITY MAP
Notes
REPORT PRINTED ON... 7/6/2023 11:20:59 AM

COVE TRAILS PARKING LOT IMPROVEMENTS
0 6, 12,037
019
Feet
Blueline Streams
World Street Map
ATTACHMENT 1
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CONSENT CALENDAR ITEM NO. 13
City of La Quinta
CITY COUNCIL MEETING: April 16, 2024

STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,

AND ADVERTISE FOR BID THE DUNE PALMS ROAD PAVEMENT REHABILITATION PROJECT NO. 2021-01, LOCATED ON DUNE PALMS ROAD FROM MILES AVENUE

TO FRED WARING DRIVE

RECOMMENDATION
Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the Dune Palms Road Pavement Rehabilitation Project No. 2021-01, located on Dune Palms Road from Miles Avenue to Fred Waring Drive.

EXECUTIVE SUMMARY
• Work will include pulverizing and replacing the existing pavement, and grind and overlay on Dune Palms Road from Miles Avenue to Fred Waring Drive (Attachment 1). Additional work includes replacing non-compliant American Disabilities Act (ADA) curb ramps and lane reduction from two (2) lanes to one (1) lane with buffered bike and cart lane.

FISCAL IMPACT
The project is in the fiscal year (FY) 2023/2024 Capital Improvement Program (CIP) and has Measure A Funding assigned in the amount of $240,000 and Senate Bill 1 Maintenance Funding assigned in the amount of $781,100. The following is the anticipated overall project budget*:

Total Budget
Design/Professional: $ 40,000
Inspection/Testing/Survey: $ 75,000
Construction: $ 850,000
Contingency: $ 56,100
Total Budget: $ 1,021,100
*Note: Staff anticipates approximately $50,000 in utility adjustment reimbursables. 165 CLICK HERE to Return to Agenda

BACKGROUND/ANALYSIS
This project was being held pending the completion of the adjacent Landscape Renovation Improvements Project 2016-03I at Cactus Flower. The Cactus Flower project is anticipated to be completed as scheduled by the end of April.

Contingent upon approval to advertise the project for bid on April 16, 2024, the following is the project schedule:

Council Bid Authorization April 16, 2024
Bid Period April 17 to May 15, 2024
Council Considers Project Award May 21, 2024
Execute Contract and Mobilize May 22 to June 17, 2024
Construction (20 Working Days) June 17 to July 15, 2024 Accept Improvements August 2024

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map

166 CLICK HERE to Return to Agenda
*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend

DUNE PALM ROAD PAVEMENT REHABILITATION
Notes
REPORT PRINTED ON... 1/30/2024 3:45:30 PM

VICINITY MAP
0 3, 6,019
009
Feet
City Boundaries
World Street Map
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: April 16, 2024

STAFF REPORT
AGENDA TITLE: APPROVE PURCHASE OF CATERPILLAR BACKHOE AND

CATERPILLAR TRACKED SKID STEER FROM QUINN CAT THROUGH
SOURCEWELL COOPERATIVE PURCHASING; AND DECLARE CURRENT

EQUIPMENT AS SURPLUS AND APPROVE DISPOSAL METHOD

RECOMMENDATION
Approve the purchase of a Caterpillar backhoe and a Caterpillar tracked skid steer from Quinn CAT through Sourcewell Cooperative Purchasing; authorize the City Manager to execute the purchase order; declare the 2004 John Deere 310H backhoe surplus; repurpose or declare surplus the 2016 Caterpillar 232D skid steer; and approve trade-in disposal method for the current equipment.

EXECUTIVE SUMMARY
• The 2004 John Deere 310H backhoe (Backhoe) in the City’s fleet has reached the end of its useful life and staff seeks approval to replace it with a 2024 Caterpillar 440 backhoe loader.
• The 2016 Caterpillar 232D skid steer (Skid Steer) does not meet the Maintenance and Operations Department's (Department) field needs and staff seeks approval to replace it with 2024 Caterpillar 298D3 tracked skid steer. • Staff requests to surplus the Backhoe and dispose of it via trade-in, and to evaluate the Skid Steer for repurposing or trade-in.
• The City utilizes Sourcewell Cooperative Purchasing (Sourcewell) for procurement of goods and services.
• Quinn Cat provided the City with a Sourcewell quote, which includes a 22% discount and a trade-in value for the Backhoe and Skid Steer.

FISCAL IMPACT
Funds are available in fiscal year (FY) 2023/24 account 501-0000-80100 Machinery & Equipment for the total sum of up to $324,522.77
CONSENT CALENDAR ITEM NO. 14
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BACKGROUND/ANALYSIS
The Backhoe model 310H is 20 years old and has reached the end of its useful life, therefore staff is requesting that this item be declared surplus. Quinn Cat is offering the City a trade-in value of $18,000 which staff has determined is a fair market price, and pursuant to the City’s surplus policy is an acceptable method of disposal. The cost of the replacement Caterpillar model 440 backhoe is $207,268.27.

The Skid Steer is an undersized unit and does not meet the Department’s field needs. Quinn Cat is offering the City a trade-in value of $31,000 which staff has determined is a fair market price, and pursuant to the City’s surplus policy is an acceptable method of disposal. The cost of the replacement Caterpillar model 298D3 tracked skid steer is $86,254.50. City Manager and staff will evaluate the Skid Steer to determine if it can be repurposed for use in the maintenance yard or should be declared surplus and traded in. Purchase of the new units will allow the Department to conduct additional preventative maintenance in our parks, trails, streets, and storm water conveyance system.

Staff requests approval to expend up to $324,522.77 to purchase the replacement equipment.

ALTERNATIVES
Staff does not recommend an alternative, as the existing equipment does not meet the City’s needs.

Prepared by: Tony Ulloa, Public Works Deputy Director
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Sourcewell Quote Backhoe

2. Sourcewell Quote Tracked Skid Steer
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Quote 173746-02

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173746-02
April 5, 2024
Sourcewell Member ID# 18113

CITY OF LA QUINTA
Attention: Account Payable
78-495 CALLE TAMPICO
LA QUINTA, California 92253
Attention: TONY ULLOA
Dear Sir,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration.

One (1) New Caterpillar Inc. Model: 440 Backhoe Loader including standard and optional equipment as listed below.

STOCK NUMBER: SERIAL NUMBER: YEAR: SMU:

We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 60 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.

Sincerely,
Jose Farias
Machine Sales Representative
Phone 760.399.6404
Email [email protected]
ATTACHMENT 1
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One (1) New Caterpillar Inc. Model: 440 Backhoe Loader including standard and optional equipment as listed below.

Standard Equipment

BOOMS, STICKS, AND LINKAGES
controls with pattern changer valve Cat Cushion Swing(tm) system Electrohydraulic operated stabilizer Bucket level indicator controls Lift cylinder brace
Boom transport lock Return-to-dig (auto bucket positioner) Swing transport lock Self-leveling loader with single lever Street pads stabilizer shoes control
Anti-drift hydraulics Transmission neutralizer switch
(Boom, Stick and E-Stick) Single Tilt Loader

POWERTRAIN
Cat C4.4, 86kW (Net 104HP/78kW) A dry-type axial seal air cleaner with Direct Injection Turbo Charged Engine, integral precleaner, automatic dust with ACERT technology. ejection system & filter condition US EPA Tier4 Final Emissions Compliant indicator
with Selective Catalytic Reduction(SCR) Hydraulically boosted multi-plate wet Water separator with service indicator disk brake with dual pedals & interlock Thermal starting aid system Differential lock
Eco mode Spring Applied Hydraulic Release (SAHR)

CONSIST NOTE
THIS LISTING IS A GENERAL DESCRIPTION THE LOWEST CHARGE ITEMS.

OF A 440 BACKHOE LOADER EQUIPPED WITH

BOOMS, STICKS, AND LINKAGES
15' Center pivot excavator style Electrohydraulic operated hydraulic backhoe

POWERTRAIN
brake switch
High Ambient Cooling Package Spin-on fuel, engine oil & transmission Torque converter oil filters
Autoshift transmission with 6 forward Outboard planetary rear axles and 3 reverse gears & neutral safety Open Circuit Breather

HYDRAULICS
Load sensing, variable flow system Hydraulic oil cooler with 55 gpm axial piston pump Pilot control shutoff switch 6 micron hydraulic filter PPPC, Open Center with Flow Summation O-ring face seal hydraulic fittings Hydraulic suction strainer 172 CLICK HERE to Return to Agenda
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Caterpillar XT-3 hose

ELECTRICAL
12 volt electrical start Key start/stop system
150 ampere alternator 1.000 CCA maintenance free battery Horn and Backup Alarm Battery disconnect switch
Hazard flashers/turn signals External/internal power receptacles(12v) Halogen head lights (4) Diagnostic ports for engine and machine Halogen rear flood lights (4) Electronic Control Modules Stop and tail lights Remote jump start connector
Audible system fault alarm

OPERATOR ENVIRONMENT
Lighted gauge group Hand and foot throttle
Interior rearview mirror Automatic Engine Speed Control ROPS canopy, Rear Fenders One Touch Low Idle
2-inch retractable seat belt Floor mat and Coat Strap
Tilt steering column Lockable storage area
Steering knob Air suspension seat

OTHER STANDARD EQUIPMENT
Hydrostatic power steering CD-ROM Parts Manual
Standard Storage Box Backhoe Safety Manual
Transport tie-downs Operations and Maintenance Manual
Ground line fill fuel tank with 44 Lockable hood
gallon capacity Tire Valve Stem Protection
Ground line fill diesel exhaust fluid Long Life Coolant -30C (-20F) tank with 5 gallon capacity Counterweight 500kg/1102lbs Rubber impact strips on radiator guards Padlocks Qty 2
Bumper
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MACHINE SPECIFICATIONS
440 07B BACKHOE LOADER 575-9152
LANE 2 - AVAILABLE FROM LEICESTER FACTORY
LANE 3 - AVAILABLE FROM LEICESTER FACTORY.

LANE 2 ORDER 0P-9002
STICK, EXTENDABLE, 15FT 578-8950
POWERTRAIN, 4WD, AUTOSHIFT 575-9166
HYDRAULICS, MP, 6FCN/8BNK 578-9449
CAB, DELUXE 575-9162
SEAT, DELUXE FABRIC 558-9623
WORKLIGHTS (8) LED LAMPS 491-6736
SEAT BELT, 3'' SUSPENSION 206-1748
PRODUCT LINK, CELLULAR PL641 518-9096
NETWORK MANAGER NONE 524-4029
TIRES, 340 80-18/500 70-24, MX 533-0488
BUCKET-MP HD,1.75YD3 PO BOCE 521-6205
BUCKET-HD, 24'', 6.2 FT3 219-3387
INSTRUCTIONS, ANSI 488-2908
SERIALIZED TECHNICAL MEDIA KIT 421-8926
COUPLING,QD,THREADED WITH CAPS 456-3390
LINES, AUX COMBO,EXT STICK 15' 578-9038
THUMB, HYDRAULIC, NO TINE, 440 579-8783
THUMB, TINE, A 1 221-4282
STANDARD RADIO (12V) 540-2298
GUARD, STABILIZER 488-2906

HOOK OVER BUCKET FORKS FKS
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WARRANTY & COVERAGE
Standard Warranty: 12 MONTHS FULL MACHINE
Extended Coverage: 440-48 MO/2000 HR PREMIER
SELL PRICE $265,560.00
SOURCEWEL DISCOUNT (22%) ($58,423.20)
NET BALANCE DUE $207,136.80
TIRE FEE $7.00
SALES TAX (8.75%) $18,124.47
AFTER TAX BALANCE $225,268.27
TRADE IN 2005 Deere 310G Sn 942227 with 2,701 Hrs ($18,000.00) BALANCE AFTER TRADE $207,268.27
2024 Sourcewell Contract # 011723-CAT
Accepted by___________________________________ on ____________________ ______________________________
Signature
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175763-01
Apr 05, 2024
Sourcewell Member ID# 18113

One (1) New Caterpillar Inc. Model: 289D3 Compact Track Loader including standard and optional equipment as listed below.

STOCK NUMBER: SERIAL NUMBER: YEAR: SMU: 0
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 60 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.

Sincerely,
Jose Farias
Machine Sales Representative
Phone 760.399.6404
Email [email protected]
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One (1) New Caterpillar Inc. Model: 289D3 Compact Track Loader including standard and optional equipment as listed below.

Standard Equipment

POWERTRAIN
Cat C3.3B diesel engine Filter, cartridge type, hydraulic -Gross horsepower per SAE J1349 Filters, canister type, fuel

74.3 hp (55.4 kW) @ 2400 RPM and water separator
-Electric fuel priming pump Radiator / hydraulic oil
-Glow plugs starting aid cooler (side-by-side)
-Liquid cooled, direct injection Spring applied, hydraulically released, Air cleaner, dual element, radial seal parking brakes
S-O-S sampling valve, hydraulic oil Hydrostatic transmission

UNDERCARRIAGE
Dual flange front idler, single flange Suspension - independent torsion axle(4) Rear idler Two speed motor

HYDRAULICS
ISO or H pattern controls: transmission control
Electro/hydraulic implement control Speed sensor guarding Electro/hydraulic hydrostatic

ELECTRICAL
12 volt electrical system -Two rear tail lights
80 ampere alternator -Dome light
Ignition key start / stop / aux switch Backup alarm
Lights: Electrical outlet, beacon
-Gauge backlighting

OPERATOR ENVIRONMENT
Operator warning system indicators: leaves seat or armrest raised:
-Air filter restriction -Hydraulic system disables
-Alternator output -Hydrostatic transmission disables
-Armrest raised / operator out of seat -Parking brake engages -Engine coolant temperature ROPS cab, open, tilt up
-Engine oil pressure Anti-theft security system w/6-button -Glow plug activation keypad
-Hydraulic filter restriction FOPS, Level I
-Hydraulic oil temperature Top and rear windows
-Park brake engages Floormat
-Engine emission system Interior rear view mirror
Gauges: fuel level and hour meter 12V electric socket
Storage compartment with netting Horn
Ergonomic contoured armrest Hand (dial) throttle, electronic 177 CLICK HERE to Return to Agenda
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Control interlock dystem, when operator
FRAMES
Lift linkage, vertical path Belly pan cleanout
Chassis, one piece welded Support, lift arm
Machine tie down points (6) Rear bumper, welded

OTHER STANDARD EQUIPMENT
Engine enclosure - lockable Heavy duty flat faced quick disconnects Extended life antifreeze (-37C, -34F) with integrated pressure release Work tool coupler Split D-ring to route work tool hoses Hydraulic oil level sight gauge Along side of left lift arm Radiator coolant level sight gauge Hydraulic demand cooling fan Radiator expansion bottle Per SAE J818-2007 and EN 474-3:2006 and Cat ToughGuard TM hose ISO 14397-1:2007
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MACHINE SPECIFICATIONS
289D3 CTL DCA6B 630-7391
289D3 COMPACT TRACK LOADER 512-4289

CAB PACKAGE, ULTRA
512-4319 HYDRAULICS, PERFORMANCE, (H3)
512-4115 CONTROL, ISO, PROP, WT
495-1671 LIGHTS, LED
357-0240 RUBBER BELT, 2 SPD, TF IDLERS
512-4195 ROPS, ENCLOSED WITH A/C (C3)
416-9265 DISPLAY, ADVANCED, LCD, CAMERA
486-6957 FAN, COOLING, DEMAND
512-3404 QUICK COUPLER, HYDRAULIC
536-9738 SEAT,AIR SUSPENSION,CLOTH,HEAT
568-4704 FILM,TWO SPEED W/HIGH FLOW XPS
345-6180 STANDARD RADIO(12V),BLUETOOTH
588-9134
RIDE CONTROL, NONE 556-5898
BATTERY,EXTRA HEAVY DUTY, DISC 568-5603
REAR LIGHTS 356-6082
DOOR, CAB, POLYCARBONATE 539-8061
SEAT BELT, 2'' 542-6994
PRODUCT LINK, CELLULAR PL641 573-8121
CERTIFICATION ARR, P65 563-1163
HEATER, ENGINE COOLANT, 120V 345-3556
LANE 1 ORDER 0P-9001
TRACK,RUBBER,450MM(17.7 IN)BAR 454-6059
INSTRUCTIONS, ANSI, USA 512-3745
SERIALIZED TECHNICAL MEDIA KIT 421-8926
FILM, SELF LEVEL, ANSI 435-9238
SHIPPING/STORAGE PROTECTION 0P-2266
PACK, DOMESTIC TRUCK 0P-0210
BUCKET-IND, 92'', BOCE 532-7750
KIT, WATER TANK, 44 US GAL 571-6876
KIT, COUNTERWEIGHT, 100 LB ROC 388-7875
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WARRANTY & COVERAGE
Standard Warranty: 24 MONTHS / 2,000 HOURS FULL MACHINE Extended Coverage: 289-48 MO/2000 HR PREMIER
SELL PRICE $136,481.30
SOURCEWEL DISCOUNT (21%) ($28,661.07)
NET BALANCE DUE $107,820.23
SALES TAX (8.75%) $9,434.27
AFTER TAX BALANCE $117,254.50
TRADE IN 2018 Year Model 232D Sn DPR01141 with 349 Hrs ($31,000.00) BALANCE AFTER TRADE $86,254.50
2024 Sourcewell Contract # 011723-CAT

PAYMENT TERMS
F.O.B/TERMS:

Accepted by___________________________________ on ____________________ ______________________________
Signature
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City of La Quinta
CITY COUNCIL MEETING: April 16, 2024

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MARCH 29, AND APRIL 5, 2024

RECOMMENDATION
Approve demand registers dated March 29, and April 5, 2024.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 7,042,631.30
Successor Agency of RDA $ -
Housing Authority $ 17,229.56
$ 7,059,860.86

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for March 29, and April 5,2024.

Warrants Issued:

EFT #136 $ 210.77
213457-213493 $ 268,344.27
213494-213553 $ 5,985,198.54
EFT #137-139 $ 411.00
Wire Transfers $484,463.91
Payroll Tax Transfers $ 58,641.16
Payroll Direct Deposit $ 262,591.21
$ 7,059,860.86
CONSENT CALENDAR ITEM NO. 15
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Vendor Account Name Amount Purpose
Burrtec Waste & Recycling Services Various $3,416,178.12 FY 23/24 Property Tax Payment SS1
Riverside County Sheriff Department Various $1,185,701.44 January 2024 Police Service Ortiz Enterprises, Inc. Construction $1,041,185.97 Dune Palms Bridge Progress Payment
T.Y. Lin International Construction $104,341.92 Dune Palms Bridge Management Services
Imperial Irrigation District Various $71,430.01 Electricity Service Wire Transfers: Fourteen transfers totaled $484,464. Of this amount, $249,535 was to Landmark and $198,924 was to CalPERS (See Attachment 2 for a complete listing).

Purchase Orders/Contracts: As a normal course of operations, any purchase order (PO) over $50,000 must go to City Council for individual consideration. Additional POs under this threshold are reported quarterly for review. See attached list (Attachment 3) for POs with a value of $25,000 to $50,000 that were issued from January 1 to March

31. Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers

2. Wire Transfers

3. Purchase Orders
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Maturity Lafayette Federal Credit Union CD $ 248,000 3/28/2024 2.050% 2.050% Maturity Texas Bank Financial CD $ 245,000 3/28/2024 1.100% 1.100% Purchase Blackrock Funding, Inc Corporate Note $ 1,000,000 3/28/2024 4.700% 4.622% Maturity United States Treasury Treasury Note $ 2,000,000 3/31/2024 2.125% 5.340% Purchase United States Treasury Treasury Note $ 1,000,000 4/1/2024 4.125% 4.210% 182 CLICK HERE to Return to Agenda
4/5/2024 5:03:46 PM Page 1 of 4
Demand Register
City of La Quinta Packet: APPKT03760 - 03/29/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
CHARTER COMMUNICATIONS… 213461 03/16-04/15/24 - FS #70 CABLE (1860) Cable/Internet - Utilities 101-2002-61400 48.25 CHARTER COMMUNICATIONS… 213461 03/16-04/15/24 - FS #32 CABLE (8152) Cable/Internet - Utilities 101-2002-61400 99.91 GREATER PALM SPRINGS TO… 213469 04/30/24 - GOLF SPONSORSHIP Sponsorships/Advertising 101-3007-60450 900.00 RODRIGUEZ, OLIVIA 136 CITY COUNCIL MEETING FOOD REIMB O… Travel & Training 101-1001-60320 210.77 VINTAGE E & S INC 213492 CH ART WALL LIGHTING SVC CALL Maintenance/Services 101-3008-60691 2,391.97 VINTAGE E & S INC 213492 03/19/24 PIONEER PARK WELL LIGHT R… Maintenance/Services 101-3005-60691 712.32 VINTAGE E & S INC 213492 3/19/24 SPORTS COMPLEX LIGHT POLES… Maintenance/Services 101-3005-60691 337.66 PROPER SOLUTIONS INC 213480 03/15/24 - TEMP AGENCY SERVICES J.FE… Temporary Agency Services 101-6004-60125 1,268.16 JOE A GONSALVES & SON 213471 04/2024 - LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 VINTAGE ASSOCIATES 213491 BEAR CREEK TREE REMOVAL Tree Maintenance 101-3005-60557 4,200.00 VINTAGE ASSOCIATES 213491 SPORTS COMPLEX TREE REPLACEMENT Materials/Supplies 101-3005-60431 484.00 VINTAGE ASSOCIATES 213491 X-PARK PLANT REPLACEMENT Materials/Supplies 101-3005-60431 1,000.60 VINTAGE ASSOCIATES 213491 03/12-03/15/24 - BEAR CREEK TRAIL MA… Maintenance/Services 101-3005-60691 3,048.00 VINTAGE ASSOCIATES 213491 03/13-03/14/24 - EISENHOWER PARK … Maintenance/Services 101-3005-60691 2,912.00 MARK BIGLEY BLIEU COMPA… 213475 FACILITY RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 100.00 LH PRODUCTIONS 213473 03/16/24 - AV SERVICE FOR ECLIPSED C… Community Experiences 101-3003-60149 8,117.00 NV5 213477 5/28-7/1/23 ONCALL SURVEY FOR YMCA… Contingency for Operations 101-1002-60510 3,310.00 STAPLES ADVANTAGE 213487 PENS & WHITE OUT Operating Supplies 101-7002-60420 39.01 STAPLES ADVANTAGE 213487 FOOT REST Office Supplies 101-2002-60400 51.20 STAPLES ADVANTAGE 213487 ERGONOMIC CHAIR Office Supplies 101-2002-60400 189.00 RASA/ERIC NELSON 213482 FPM 2023-1001 ONCALL MAP CHECKING… Map/Plan Checking 101-7002-60183 435.00 SOUTHWEST BOULDER & ST… 213486 LANDSCAPE BOULDERS Materials/Supplies 101-3005-60431 2,604.45 GRAINGER 213468 SOAP DISPENSER Materials/Supplies 101-3008-60431 767.47 COACHELLA VALLEY WATER D… 213465 WATER SERVICE Water - Civic Center Park - Uti… 101-3005-61202 869.22 COACHELLA VALLEY WATER D… 213465 WATER SERVICE Water -Community Park - Util… 101-3005-61209 1,192.86 COACHELLA VALLEY ASSOC O… 213463 01/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 1,677.30 RIVERSIDE ASSESSOR 213483 02/2024 - RECORDING FEES Technical 101-6004-60108 197.00 COACHELLA VALLEY CONSER… 213464 02/2024 - MSHCP FEES MSHCP Mitigation Fee 101-0000-20310 11,375.00 COACHELLA VALLEY CONSER… 213464 02/2024 - MSHCP FEES CVMSHCP Admin Fee 101-0000-43631 -113.75 OCEAN SPRINGS TECH INC 213478 02/2024 - SPLASH PAD MONTHLY MAIN… LQ Park Water Feature 101-3005-60554 943.00 OCEAN SPRINGS TECH INC 213478 02/2024 - FB POOL MONTHLY MAINTEN… Fritz Burns Pool Maintenance 101-3005-60184 6,082.00 OCEAN SPRINGS TECH INC 213478 03/2024 - SPLASH PAD MONTHLY MAIN… LQ Park Water Feature 101-3005-60554 943.00 OCEAN SPRINGS TECH INC 213478 03/2024 - FB POOL MONTHLY MAINTEN… Fritz Burns Pool Maintenance 101-3005-60184 6,082.00 OCEAN SPRINGS TECH INC 213478 FB POOL VACUUM CLEANING Fritz Burns Pool Maintenance 101-3005-60184 925.00 OCEAN SPRINGS TECH INC 213478 PB POOL WEIR BLADES REPLACEMENT Fritz Burns Pool Maintenance 101-3005-60184 118.69 OCEAN SPRINGS TECH INC 213478 FB BACKWASH VALVES REPLACEMENT Fritz Burns Pool Maintenance 101-3005-60184 2,203.31 COUNTY OF RIVERSIDE PUBL… 213466 02/2024 - RADIO MAINTENANCE Operating Supplies 101-2001-60420 273.66 COACHELLA VALLEY WATER D… 213465 WATER SERVICE Water - Utilities 101-2002-61200 85.02 COACHELLA VALLEY WATER D… 213465 WATER SERVICE Water -Eisenhower Park - Util… 101-3005-61203 80.70 COACHELLA VALLEY WATER D… 213465 WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 76.48 LQ INVESTMENTS, LP 213474 CREDIT CARD FEE OVERPAYMENT REFU… Credit Card Fee Revenue 101-0000-43505 19.56 BUREAU VERITAS NORTH A… 213460 ON-CALL BUILDING PLAN REVIEW Plan Checks 101-6003-60118 2,841.35 ROADPOST USA INC. 213485 03/23-04/22/24 - EOC SATELLITE PHON… Mobile/Cell Phones/Satellites 101-2002-61304 200.85 RIVERSIDE COUNTY SHERIFF … 213484 12/2023 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 930.58 RIVERSIDE COUNTY SHERIFF … 213484 01/2024 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 646.69 RIVERSIDE COUNTY SHERIFF … 213484 02/2024 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 439.22 Fund 101 - GENERAL FUND Total: 74,815.51
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 213489 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 922.85 TOPS' N BARRICADES INC 213489 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 1,804.60 TOPS' N BARRICADES INC 213489 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 122.34 MYERS & SONS HI-WAY SAFE… 213476 STREET NAME SIGNS Traffic Control Signs 201-7003-60429 4,156.32 Fund 201 - GAS TAX FUND Total: 7,006.11
ATTACHMENT 1
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 215 - LIGHTING & LANDSCAPING FUND
VINTAGE E & S INC 213492 STREET LIGHTING SVC CALL LA FONDA/… Maintenance/Services 215-7004-60691 675.32 TRI-STATE MATERIALS INC 213490 AVE 52 HARDSCAPE MATERIALS Materials/Supplies 215-7004-60431 1,509.02 PWLC II, INC 213481 3/4-3/8/24 AVE 52&53 AT JEFFERSON P… Maintenance/Services 215-7004-60691 5,440.00 PWLC II, INC 213481 03/13/24 PLANT REPLACEMENT AT EST… Maintenance/Services 215-7004-60691 640.00 PWLC II, INC 213481 2/26-3/1/24 AVE 52&53 AT JEFFERSON … Maintenance/Services 215-7004-60691 6,080.00 PWLC II, INC 213481 02/28/24 - WEED ABATEMENT FOR ART… Maintenance/Services 215-7004-60691 1,600.00 PWLC II, INC 213481 03/11-03/15/24 - JEFFERSON ST PLANT … Maintenance/Services 215-7004-60691 7,360.00 PWLC II, INC 213481 3/18-3/22/24 JEFFERSON ST/AVE 52 M… Maintenance/Services 215-7004-60691 9,280.00 COACHELLA VALLEY WATER D… 213465 WATER SERVICE Water - Medians - Utilities 215-7004-61211 3,613.67 DESERT ELECTRIC SUPPLY 213467 LIGTHS FOR JEFFERSON MEDIAN Materials/Supplies 215-7004-60431 447.54 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 36,645.55 Fund: 224 - TUMF FUND
COACHELLA VALLEY ASSOC O… 213463 02/2024 - TUMF FEES TUMF Payable to CVAG 224-0000-20320 21,920.00 COACHELLA VALLEY ASSOC O… 213463 01/2024 - TUMF FEES TUMF Payable to CVAG 224-0000-20320 5,480.00 Fund 224 - TUMF FUND Total: 27,400.00
Fund: 270 - ART IN PUBLIC PLACES FUND
BEST SIGNS INC 213459 RAM SCULPTURE PLAQUE Operating Supplies 270-0000-60482 1,073.88 Fund 270 - ART IN PUBLIC PLACES FUND Total: 1,073.88
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
LEONIDA BUILDERS, INC 213472 RETENTION PAYMENT COVE TRAILS PAR… Retention Payable 401-0000-20600 5,217.50 T.Y. LIN INTERNATIONAL 213488 12/2023 - DUNE PALMS RD BRIDGE MA… Construction 401-0000-60188 104,341.92 NV5 213477 1/28-2/24/24 ONCALL SURVEY SVCS FR… Technical 401-0000-60108 32.20 BENGAL ENGINEERING INC 213458 02/2024 - DUNE PALMS BRIDGE LOW W… Design 401-0000-60185 1,862.38 PLANIT REPROGRAPHICS SYS… 213479 CITYWIDE MISC ADA IMPROVEMENTS C… Construction 401-0000-60188 160.70 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 111,614.70 Fund: 501 - FACILITY & FLEET REPLACEMENT
AMERICAN TIRE DEPOT 213457 TIRES FOR 2022 CHEVY EQUINOX VIN# L… Vehicle Repair & Maintenan… 501-0000-60676 149.44 CHEVROLET CADILLAC 213462 MAINT FOR CHECY SILVERADO VIN #Z17… Vehicle Repair & Maintenan… 501-0000-60676 103.44 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 252.88
Fund: 502 - INFORMATION TECHNOLOGY
INTELESYSONE 213470 03/22-04/21/24 - PHONE SYSTEM MAIN… Technical 502-0000-60108 3,000.00 INTELESYSONE 213470 04/22-05/21/24 - PHONE SYSTEM MAIN… Technical 502-0000-60108 3,000.00 VIVID STAGING SOLUTIONS 213493 A/V SVCS FOR 3/20/24 CC & B/C JOINT … Technical 502-0000-60108 3,746.41 Fund 502 - INFORMATION TECHNOLOGY Total: 9,746.41
Grand Total: 268,555.04
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 74,815.51
201 - GAS TAX FUND 7,006.11
215 - LIGHTING & LANDSCAPING FUND 36,645.55
224 - TUMF FUND 27,400.00
270 - ART IN PUBLIC PLACES FUND 1,073.88
401 - CAPITAL IMPROVEMENT PROGRAMS 111,614.70
501 - FACILITY & FLEET REPLACEMENT 252.88
502 - INFORMATION TECHNOLOGY 9,746.41
Grand Total: 268,555.04
Account Summary
Account Number Account Name Expense Amount
101-0000-20310 MSHCP Mitigation Fee 11,375.00
101-0000-22830 Miscellaneous Deposits 100.00
101-0000-43505 Credit Card Fee Revenue 19.56
101-0000-43631 CVMSHCP Admin Fee -113.75
101-1001-60320 Travel & Training 210.77
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60510 Contingency for Operati… 3,310.00
101-2001-60176 Sheriff - Other 2,016.49
101-2001-60420 Operating Supplies 273.66
101-2002-60400 Office Supplies 240.20
101-2002-61200 Water - Utilities 85.02
101-2002-61304 Mobile/Cell Phones/Sate… 200.85
101-2002-61400 Cable/Internet - Utilities 148.16
101-3003-60149 Community Experiences 8,117.00
101-3005-60184 Fritz Burns Pool Mainten… 15,411.00
101-3005-60431 Materials/Supplies 4,089.05
101-3005-60554 LQ Park Water Feature 1,886.00
101-3005-60557 Tree Maintenance 4,200.00
101-3005-60691 Maintenance/Services 7,009.98
101-3005-61202 Water - Civic Center Park… 869.22
101-3005-61203 Water -Eisenhower Park … 80.70
101-3005-61205 Water -Velasco Park - Uti… 76.48
101-3005-61209 Water -Community Park … 1,192.86
101-3007-60450 Sponsorships/Advertising 900.00
101-3008-60431 Materials/Supplies 767.47
101-3008-60691 Maintenance/Services 2,391.97
101-6003-60118 Plan Checks 2,841.35
101-6004-60108 Technical 197.00
101-6004-60125 Temporary Agency Servi… 1,268.16
101-7002-60183 Map/Plan Checking 435.00
101-7002-60420 Operating Supplies 39.01
101-7006-60480 Contributions to Other A… 1,677.30
201-7003-60429 Traffic Control Signs 7,006.11
215-7004-60431 Materials/Supplies 1,956.56
215-7004-60691 Maintenance/Services 31,075.32
215-7004-61211 Water - Medians - Utiliti… 3,613.67
224-0000-20320 TUMF Payable to CVAG 27,400.00
270-0000-60482 Operating Supplies 1,073.88
401-0000-20600 Retention Payable 5,217.50
401-0000-60108 Technical 32.20
401-0000-60185 Design 1,862.38
401-0000-60188 Construction 104,502.62
501-0000-60676 Vehicle Repair & Maint… 252.88
502-0000-60108 Technical 9,746.41
Grand Total: 268,555.04
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 114,789.48
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 104,341.92 111205D Design Expense Dune Palms Bridge Imp/BRLKS-5433(014) 1,862.38 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 30,756.56 202008CB Contribution Expense Avenue 48 Art and Music Line Project 1,677.30 202203T Technical Expense Fred Waring Drive Pavement Rehabilitation 32.20 202230RP Retention Payable Cove Trails Parking Lot Improvements 5,217.50 202307CT Construction Expense Citywide Miscellaneous ADA Improvements 160.70 CONCERTE Concert Expense Master Account for all SRR Concert Series 8,117.00 LQACE La Quinta Art Celebration - Expense La Quinta Art Celebration 1,600.00 Grand Total: 268,555.04
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
City of La Quinta Packet: APPKT03766 - 04/05/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
FRANCHISE TAX BOARD 213519 GARNISHMENT Garnishments Payable 101-0000-20985 223.79 UNITED WAY OF THE DESERT 213547 CONTRIBUTION United Way Deductions 101-0000-20981 32.00 FRANCHISE TAX BOARD 213519 GARNISHMENT Garnishments Payable 101-0000-20985 218.79 CHAVEZ, SEIRI SAMAGUEY 137 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 SEVILLA, RAMSES 213538 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 ELIZALDE, MANUEL 139 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 75.00 DELGADO AGUILERA, JOSE A 213512 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 152.24 DORAN, CAROLINE 138 FY 23/24 WELLNESS DOLLARS REIMB C.… Annual Wellness Dollar Reim… 101-1004-50252 136.00 FOSTER, ROCIO 213518 CHECK POINT FOOD REIMB R.FOSTER Special Enforcement Funds 101-2001-60175 205.49 FOSTER, ROCIO 213518 COP TRAINING SNACKS REIMB R.FOSTER Travel & Training 101-2001-60320 39.00 BURNS, ALICE QUIROZ 213502 REMAINING BAL FOR CUPCAKES BDAY E… Community Experiences 101-3003-60149 855.00 FLORES, CHERI 213517 3/5-3/7/24 PLANNING COMMISSION AC… Travel & Training 101-6002-60320 247.78 PROPER SOLUTIONS INC 213534 03/22/24 - TEMP AGENCY SERVICES J.FE… Temporary Agency Services 101-6004-60125 951.12 TUFF SHED INC 213546 SHEDS FOR FIRE STATIONS Fire Station 101-2002-60670 3,193.99 TUFF SHED INC 213546 SHEDS FOR FIRE STATIONS Fire Station 101-2002-60670 3,193.99 TUFF SHED INC 213546 SHEDS FOR FIRE STATIONS Fire Station 101-2002-60670 3,193.99 VERITAS TECHNOLOGIES LLC 213548 02/2024 - DATA BACK UP FOR LASERFIC… Professional Services 101-1005-60103 997.85 DUNN-EDWARDS CORPORAT… 213516 PAINT & PAINT SUPPLIES Materials/Supplies 101-3008-60431 578.52 VINTAGE ASSOCIATES 213551 03/18-03/22/24 BEAR CREEK TRAIL LAB… Maintenance/Services 101-3005-60691 7,686.00 VINTAGE ASSOCIATES 213551 03/25-03/29/24 BEAR CREEK TRAIL LAB… Maintenance/Services 101-3005-60691 8,007.00 ALL PRO BEVERAGE INC 213496 COFFEE SUPPLIES FOR LOBBY MACHINE Citywide Supplies 101-1007-60403 323.47 XPRESS GRAPHICS 213553 VEHICLE STICKERS Operating Supplies 101-6006-60420 131.97 XPRESS GRAPHICS 213553 EASTER EGG HUNT SIGNS Printing 101-3007-60410 333.69 JENSEN, SHARLA W 213525 1 DAY SESSION CLASSES Instructors 101-3002-60107 96.00 JENSEN, SHARLA W 213525 PERSONAL TRAINING 3 SESSIONS CLASS Instructors 101-3002-60107 132.00 JENSEN, SHARLA W 213525 PERSONAL TRAINING 6 SESSIONS CLASS Instructors 101-3002-60107 528.00 VIELHARBER, KAREN 213550 GENTLE YOGA TUESDAY DI CLASSES Instructors 101-3002-60107 63.00 WILLIAMS, BILLEE 213552 MAT PILATES DI CLASSES Instructors 101-3002-60107 25.20 WILLIAMS, BILLEE 213552 YOGA FLOW CLASS Instructors 101-3002-60107 12.60 SHIRY, TERESA 213539 BALLROOM BEGINNING DI CLASSES Instructors 101-3002-60107 73.50 RUDY, LORI A 213536 ESSENTIAL FITNESS DI CLASSES Instructors 101-3002-60107 92.40 HEWETT, ATSUKO YAMANE 213521 TAI CHI YANG CLASS Instructors 101-3002-60107 117.60 ACOSTA, ESEQUIEL 213495 FACILITY RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 100.00 CONSOLIDATED ELECTRICAL … 213510 ELECTRICAL PARTS FOR LQ PARK Materials/Supplies 101-3008-60431 31.39 ODP BUSINESS SOLUTIONS, L… 213528 CITYWIDE COFFEE SUPPLIES Citywide Supplies 101-1007-60403 88.77 ODP BUSINESS SOLUTIONS, L… 213528 DESK RISER FOR M.GONZALEZ Operating Supplies 101-6006-60420 198.02 DESERT RECREATION DISTRI… 213514 02/2024 - FB POOL OPERATIONS & PRO… Fritz Burns Pool Programming 101-3003-60184 5,559.32 SMITH PIPE & SUPPLY CO 213540 IRRIGATION PARTS Materials/Supplies 101-3005-60431 508.77 BIO-TOX LABORATORIES 213499 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 571.30 BIO-TOX LABORATORIES 213499 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 904.35 BIO-TOX LABORATORIES 213499 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 2,152.16 THE CHAMBER 213542 04/2024 - GEM PUBLICATION Marketing & Tourism Promot… 101-3007-60461 14,465.75 THE SHERWIN-WILLIAMS CO. 213544 PARTS FOR PAINT SPRAYER GUN Operating Supplies 101-7003-60420 46.75 DEPARTMENT OF JUSTICE 213513 02/2024 - BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 140.00 PATTON DOOR & GATE 213532 FS #32 DOOR REPAIRS Maintenance/Services 101-2002-60691 960.00 PATTON DOOR & GATE 213532 FS #93 DOOR CHAIN REPAIRS Maintenance/Services 101-2002-60691 875.00 BURRTEC WASTE & RECYCLI… 213503 FY 23/24 PROPERTY TAX PAYMENT SS1 Due to Waste Management 101-0000-20307 3,809,516.57 BURRTEC WASTE & RECYCLI… 213503 FY 23/24 PROPERTY TAX PAYMENT SS1 Franchise Taxes - Burrtec 101-0000-41505 -379,575.35 DISH NETWORK 213515 03/22-04/21/24 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 106.71 THE LOCK SHOP, INC 213543 KEYS FOR JANITORIAL COMPANY Materials/Supplies 101-3008-60431 116.62 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 1,531.40 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Civic Center Park - U… 101-3005-61103 5,127.06 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Fritz Burns Park - Uti… 101-3005-61105 2,230.42 187 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Sports Complex - Uti… 101-3005-61106 6,750.82 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Community Park - U… 101-3005-61109 10,437.41 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Velasco Park - Utiliti… 101-3005-61111 14.36 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Eisenhower Park - U… 101-3005-61113 20.43 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Desert Pride - Utiliti… 101-3005-61114 13.68 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 21,831.32 COACHELLA VALLEY WATER D… 213509 WATER SERVICE PM 10 - Dust Control 101-7006-60146 127.46 COACHELLA VALLEY ASSOC O… 213508 01/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 63.75 CLEARSOURCE FINANCIAL C… 213507 FY 23/24 ASSESSMENT CALC & TAX ROLL… Consultants 101-7002-60104 3,500.00 STATE OF CALIFORNIA DEPA… 213541 CH ELEVATOR INSPECTION Annual Permits/Inspections 101-3008-60196 450.00 PACIFIC WEST AIR CONDITIO… 213531 12/7-12/8/23 - CH HVAC REPAIRS HVAC 101-3008-60667 3,880.28 PACIFIC WEST AIR CONDITIO… 213531 CH HVAC AH-1 CONTROLLER REPLACEM… HVAC 101-3008-60667 11,027.00 CONVERGINT TECHNOLOGIES… 213511 01/23/24 - CITYWIDE CAMERAS REPAIRS Public Safety Camera System… 101-2001-60692 5,708.00 PETRA-1, LP 213533 WC GYM WIPES 4 CASES Operating Supplies 101-3002-60420 846.82 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - SilverRock Event Sit… 101-3005-61115 2,249.52 COACHELLA VALLEY WATER D… 213509 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 1,587.33 COACHELLA VALLEY WATER D… 213509 WATER SERVICE Water - Utilities 101-3008-61200 557.67 BUREAU VERITAS NORTH A… 213501 ON-CALL BUILDING PLAN REVIEW Plan Checks 101-6003-60118 6,459.35 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Sheriff Patrol 101-2001-60161 621,329.86 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Police Overtime 101-2001-60162 121,532.71 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Target Team 101-2001-60163 119,237.66 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Community Services Officer 101-2001-60164 59,204.00 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Gang Task Force 101-2001-60166 17,150.40 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Narcotics Task Force 101-2001-60167 12,862.80 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Motor Officer 101-2001-60169 125,329.42 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Dedicated Sargeants 101-2001-60170 50,759.01 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Dedicated Lieutenant 101-2001-60171 25,496.00 RIVERSIDE COUNTY SHERIFF … 213535 01/11-02/07/24 - BP #8 POLICE SERVICES Sheriff - Mileage 101-2001-60172 32,799.58 HINDERLITER DE LLAMAS & … 213522 1/1-3/31/24 - SALES TAX CONTRACT/A… Consultants 101-1006-60104 2,433.89 HINDERLITER DE LLAMAS & … 213522 1/1-3/31/24 - TRANSACTIONS TAX CON… Consultants 101-1006-60104 306.95 Fund 101 - GENERAL FUND Total: 4,761,939.47
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 213545 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 2,025.60 PACIFIC PRODUCTS AND SER… 213530 STREET SIGN PARTS Traffic Control Signs 201-7003-60429 1,141.88 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 1,133.37 Fund 201 - GAS TAX FUND Total: 4,300.85
Fund: 202 - LIBRARY & MUSEUM FUND
IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electricity - Utilities 202-3004-61101 4,432.78 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electricity - Utilities 202-3006-61101 1,216.29 Fund 202 - LIBRARY & MUSEUM FUND Total: 5,649.07
Fund: 210 - FEDERAL ASSISTANCE FUND
BOYS & GIRLS CLUB OF COA… 213500 FY 23/24 CDBG FUNDING CDBG Public Service Grants 210-0000-60135 16,419.00 Fund 210 - FEDERAL ASSISTANCE FUND Total: 16,419.00
Fund: 215 - LIGHTING & LANDSCAPING FUND
VINTAGE ASSOCIATES 213551 03/20/24 - WEED ABATEMENT ON EISE… Maintenance/Services 215-7004-60691 624.00 SMITH PIPE & SUPPLY CO 213540 IRRIGATION PARTS Materials/Supplies 215-7004-60431 293.86 MACIAS NURSERY, INC. 213527 DISCOUNT ON PLANTS FOR INV 94471 Materials/Supplies 215-7004-60431 -195.75 MACIAS NURSERY, INC. 213527 PLANTS Materials/Supplies 215-7004-60431 3,251.63 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 6,626.87 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 3,212.57 COACHELLA VALLEY WATER D… 213509 WATER SERVICE Water - Medians - Utilities 215-7004-61211 3,903.68 IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 932.29 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 18,649.15 Fund: 221 - AB 939 - CALRECYCLE FUND
BURRTEC WASTE & RECYCLI… 213503 FY 23/24 PROPERTY TAX PAYMENT SS1 Burrtec AB 939 Fee 221-0000-41506 -13,763.10 Fund 221 - AB 939 - CALRECYCLE FUND Total: -13,763.10
Fund: 235 - SO COAST AIR QUALITY FUND
COACHELLA VALLEY ASSOC O… 213508 10/1-12/31/23 - VEHICLE REGISTRATION… CVAG 235-0000-60186 8,709.07 188 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount IMPERIAL IRRIGATION DIST 213523 ELECTRICITY SERVICE Electricity - Utilities 235-0000-61101 3,669.42 Fund 235 - SO COAST AIR QUALITY FUND Total: 12,378.49
Fund: 241 - HOUSING AUTHORITY
CAHA, BECKY 213504 03/2024 - HOUSING CONSULTANT SERV… Professional Services 241-9101-60103 5,650.00 Fund 241 - HOUSING AUTHORITY Total: 5,650.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
JTB SUPPLY CO., INC. 213526 FLO PANEL B FILTERS (11) Construction 401-0000-60188 1,495.50 IN-SITE LANDSCAPE ARCHITE… 213524 MASTER PLANNING SERVICES FOR FRITZ… Design 401-0000-60185 36,382.35 ORTIZ ENTERPRISES INC. 213529 03/2024 - DUNE PALMS BRIDGE PROGR… Retention Payable 401-0000-20600 -54,799.26 ORTIZ ENTERPRISES INC. 213529 03/2024 - DUNE PALMS BRIDGE PROGR… Construction 401-0000-60188 1,095,985.23 AMERICAN BUSINESS BANK 213497 02/2024 DUNE PALMS BRIDGE RETENTI… Retention Payable 401-0000-20600 54,799.26 CONVERGINT TECHNOLOGIES… 213511 01/2024 - CITYWIDE CAMERA SYSTEM … Construction 401-0000-60188 1,937.42 CONVERGINT TECHNOLOGIES… 213511 02/2024 - CITYWIDE CAMERA SYSTEM … Construction 401-0000-60188 1,937.42 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 1,137,737.92 Fund: 501 - FACILITY & FLEET REPLACEMENT
CALI COLLISION CORP 213505 REPAIRS 2022 CHEVY EQUINOX VIN L18… Vehicle Repair & Maintenan… 501-0000-60676 3,911.85 AMERICAN TIRE DEPOT 213498 TIRES FOR 2022 CHEVY COLORADO VIN … Vehicle Repair & Maintenan… 501-0000-60676 273.62 AMERICAN TIRE DEPOT 213498 TIRES FOR 2022 CHEVY SILVERADO VIN … Vehicle Repair & Maintenan… 501-0000-60676 750.72 S&D CARWASH MANAGEME… 213537 01/2024 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan… 501-0000-60676 779.61 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 5,715.80 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 213506 02/15-03/14/24 - WC CABLE (8105) Cable/Internet - Utilities 502-0000-61400 166.60 CHARTER COMMUNICATIONS… 213506 03/20-04/19/24 - WC CABLE (1909) Cable/Internet - Utilities 502-0000-61400 13.22 CHARTER COMMUNICATIONS… 213506 03/12-04/11/24 - CITY YARD (4080) Cable/Internet - Utilities 502-0000-61400 82.07 ACORN TECHNOLOGY SERVI… 213494 04/2024 - IT SERVICES Consultants 502-0000-60104 29,304.00 VERMONT SYSTEMS INC 213549 SERVER MIGRATION ASSISTANCE Software Licenses 502-0000-60301 393.75 VERMONT SYSTEMS INC 213549 SERVER MIGRATION ASSISTANCE Software Licenses 502-0000-60301 787.50 Fund 502 - INFORMATION TECHNOLOGY Total: 30,747.14
Fund: 601 - SILVERROCK RESORT
GARDAWORLD 213520 02/2024 - SRR ARMORED SVC EXCESS IT… Bank Fees 601-0000-60455 8.32 GARDAWORLD 213520 02/2024 - SRR ARMORED SVC TIER PRIC… Bank Fees 601-0000-60455 177.43 Fund 601 - SILVERROCK RESORT Total: 185.75
Grand Total: 5,985,609.54
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 4,761,939.47
201 - GAS TAX FUND 4,300.85
202 - LIBRARY & MUSEUM FUND 5,649.07
210 - FEDERAL ASSISTANCE FUND 16,419.00
215 - LIGHTING & LANDSCAPING FUND 18,649.15
221 - AB 939 - CALRECYCLE FUND -13,763.10
235 - SO COAST AIR QUALITY FUND 12,378.49
241 - HOUSING AUTHORITY 5,650.00
401 - CAPITAL IMPROVEMENT PROGRAMS 1,137,737.92
501 - FACILITY & FLEET REPLACEMENT 5,715.80
502 - INFORMATION TECHNOLOGY 30,747.14
601 - SILVERROCK RESORT 185.75
Grand Total: 5,985,609.54
Account Summary
Account Number Account Name Expense Amount
101-0000-20307 Due to Waste Managem… 3,809,516.57
101-0000-20981 United Way Deductions 32.00
101-0000-20985 Garnishments Payable 442.58
101-0000-22830 Miscellaneous Deposits 100.00
101-0000-41505 Franchise Taxes - Burrtec -379,575.35
101-1004-50252 Annual Wellness Dollar … 763.24
101-1005-60103 Professional Services 997.85
101-1006-60104 Consultants 2,740.84
101-1007-60403 Citywide Supplies 412.24
101-2001-60161 Sheriff Patrol 621,329.86
101-2001-60162 Police Overtime 121,532.71
101-2001-60163 Target Team 119,237.66
101-2001-60164 Community Services Offi… 59,204.00
101-2001-60166 Gang Task Force 17,150.40
101-2001-60167 Narcotics Task Force 12,862.80
101-2001-60169 Motor Officer 125,329.42
101-2001-60170 Dedicated Sargeants 50,759.01
101-2001-60171 Dedicated Lieutenant 25,496.00
101-2001-60172 Sheriff - Mileage 32,799.58
101-2001-60174 Blood/Alcohol Testing 3,767.81
101-2001-60175 Special Enforcement Fu… 205.49
101-2001-60320 Travel & Training 39.00
101-2001-60692 Public Safety Camera Sys… 5,708.00
101-2002-60670 Fire Station 9,581.97
101-2002-60691 Maintenance/Services 1,835.00
101-2002-61101 Electricity - Utilities 1,531.40
101-2002-61400 Cable/Internet - Utilities 106.71
101-3002-60107 Instructors 1,140.30
101-3002-60420 Operating Supplies 846.82
101-3003-60149 Community Experiences 855.00
101-3003-60184 Fritz Burns Pool Progra… 5,559.32
101-3005-60431 Materials/Supplies 508.77
101-3005-60691 Maintenance/Services 15,693.00
101-3005-61103 Electric - Civic Center Pa… 5,127.06
101-3005-61105 Electric - Fritz Burns Park… 2,230.42
101-3005-61106 Electric - Sports Complex… 6,750.82
101-3005-61109 Electric - Community Par… 10,437.41
101-3005-61111 Electric - Velasco Park - … 14.36
101-3005-61113 Electric - Eisenhower Par… 20.43
101-3005-61114 Electric - Desert Pride - U… 13.68
101-3005-61115 Electric - SilverRock Even… 2,249.52
101-3005-61204 Water -Fritz Burns Park -… 1,587.33
101-3007-60410 Printing 333.69
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Account Summary
Account Number Account Name Expense Amount
101-3007-60461 Marketing & Tourism Pr… 14,465.75
101-3008-60196 Annual Permits/Inspecti… 450.00
101-3008-60431 Materials/Supplies 726.53
101-3008-60667 HVAC 14,907.28
101-3008-61101 Electricity - Utilities 21,831.32
101-3008-61200 Water - Utilities 557.67
101-6002-60320 Travel & Training 247.78
101-6003-60118 Plan Checks 6,459.35
101-6004-60125 Temporary Agency Servi… 951.12
101-6006-60420 Operating Supplies 329.99
101-7002-60104 Consultants 3,500.00
101-7003-60420 Operating Supplies 46.75
101-7006-60146 PM 10 - Dust Control 127.46
101-7006-60480 Contributions to Other A… 63.75
201-7003-60429 Traffic Control Signs 3,167.48
201-7003-61101 Electricity - Utilities 1,133.37
202-3004-61101 Electricity - Utilities 4,432.78
202-3006-61101 Electricity - Utilities 1,216.29
210-0000-60135 CDBG Public Service Gra… 16,419.00
215-7004-60431 Materials/Supplies 3,349.74
215-7004-60691 Maintenance/Services 624.00
215-7004-61116 Electric - Utilities 7,559.16
215-7004-61117 Electric - Medians - Utilit… 3,212.57
215-7004-61211 Water - Medians - Utiliti… 3,903.68
221-0000-41506 Burrtec AB 939 Fee -13,763.10
235-0000-60186 CVAG 8,709.07
235-0000-61101 Electricity - Utilities 3,669.42
241-9101-60103 Professional Services 5,650.00
401-0000-20600 Retention Payable 0.00
401-0000-60185 Design 36,382.35
401-0000-60188 Construction 1,101,355.57
501-0000-60676 Vehicle Repair & Maint… 5,715.80
502-0000-60104 Consultants 29,304.00
502-0000-60301 Software Licenses 1,181.25
502-0000-61400 Cable/Internet - Utilities 261.89
601-0000-60455 Bank Fees 185.75
Grand Total: 5,985,609.54
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 4,843,269.44
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014)1,095,985.23 111205RP Retention Payable Dune Palms Bridge Imp/BRLKS-5433(014) 0.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 3,349.74 202003CT Construction Expense Citywide Public Safety Camera System 3,874.84 202008CB Contribution Expense Avenue 48 Art and Music Line Project 63.75 202102D Design Expense Fritz Burns Park Improvements 36,382.35 2324TMICT Construction Expense FY23/24 Traffic Maintenance Improvements 1,495.50 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 855.00 EGGE La Quinta Egg Hunt Expense La Quinta Egg Hunt 333.69 Grand Total: 5,985,609.54
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 3/25/2024-4/5/2024
Wire Transaction
Listed below are the wire transfers from 3/25/2024 - 4/5/2024.

Wire Transfers:

03/28/2024 - WIRE TRANSFER - LANDMARK $249,534.56
03/29/2024 - WIRE TRANSFER - CALPERS $477.31
03/29/2024 - WIRE TRANSFER - CALPERS $5,831.81
03/29/2024 - WIRE TRANSFER - CALPERS $15,494.38
03/29/2024 - WIRE TRANSFER - CALPERS $31,432.50
03/29/2024 - WIRE TRANSFER - LQCEA $495.00
04/02/2024 - WIRE TRANSFER - AMERITAS $44.98
04/02/2024 - WIRE TRANSFER - AMERITAS $1,017.21
04/02/2024 - WIRE TRANSFER - STANDARD OF OREGON $1,564.52 04/02/2024 - WIRE TRANSFER - AMERITAS $6,646.98
04/02/2024 - WIRE TRANSFER - COLONIAL LIFE $9,118.64
04/02/2024 - WIRE TRANSFER - MISSION SQAURE $4,125.00
04/02/2024 - WIRE TRANSFER - MISSION SQAURE $12,993.19
04/05/2024 - WIRE TRANSFER - CALPERS $145,687.83
TOTAL WIRE TRANSFERS OUT $484,463.91
ATTACHMENT 2
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City of La Quinta
Purchase Orders 01/1/24 – 03/31/24
Purchase Orders
Listed below are Purchase Orders issued from 01/1/24 – 03/31/24 with a value between $25,000 and $50,000 for City Council review.

Vendor P.O Number Amount Purpose
Matrix Consulting Group 2324-0158 47,000.00 $ Department Assessment Quality Street Service 2324-0176 49,000.00 $ Emergency Street Sweeping Service Iteris 2324-0187 29,017.16 $ Traffic Signal Video Detection Equipment
Logic Compensation Group, Inc 2324-0208 45,000.00 $ City Classification & Compensation Review
ATTACHMENT 3
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BUSINESS SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING: April 16, 2024

STAFF REPORT
AGENDA TITLE: APPROVE PRELIMINARY DESIGN PLANS AND AUTHORIZE STAFF

TO MOVE FORWARD TO FINAL DESIGN STAGE FOR THE LA QUINTA CULTURAL CAMPUS PROJECT NO. 2019-01

RECOMMENDATION
Approve preliminary design plans and authorize Staff to move forward to final design stage for the La Quinta Cultural Campus Project No. 2019-01.

EXECUTIVE SUMMARY
• In March 2022, an agreement was approved with architecture firm Hammel, Green, and Abrahamson (HGA) to provide master planning and preliminary design services for the La Quinta Cultural Campus Project (Project). • HGA presented Project design updates to Council in June 2022, March 2023, and July 2023, to receive direction and feedback from Council. • HGA has incorporated input from Council, staff, and stakeholders in the Project design and is presenting the final preliminary plans for approval and authorization to begin final design stage.

FISCAL IMPACT
The Project budget was allocated in fiscal years (FY) 2019/20 and 2020/21 Capital Improvement Program (CIP), which includes sufficient funding of $473,550 for master planning and preliminary design services. The current Project budget of $3,310,000 is available for FY 2023/24. FY 2024/25 proposes to include an additional $1,500,000 for design and construction. The following is the Project budget:

Current Project Budget Proposed Project Budget
Professional $ 190,182 $ 190,182
Master Planning/Design $ 532,114 $ 1,032,114
Construction $ 2,053,636 $ 3,053,636
Inspection/Testing/Survey $ 217,705 $ 217,705
Contingency $ 316,363 $ 316,363
TOTAL: $ 3,310,000 $ 4,810,000
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The current estimate to construct the Project is $6,364,000 and does not include the Lumberyard Building. Staff will bring the final estimate back to Council once the final plans and estimate are prepared to request an additional allocation of funds.

BACKGROUND/ANALYSIS
The components of the La Quinta Cultural Campus include the La Quinta Museum, Lumberyard, casita, archive, and art plaza/gathering space referred to as the “oasis” (Attachment 1). In March 2022, an agreement was approved with HGA to provide master planning and preliminary design services for the Project with a focus on the following areas:
• Creating a more welcoming and clearly defined museum entrance • Improving museum flow and functionality
• Creating an inviting outdoor space for small events, art opportunities, and educational workshops
• Expanding and enhancing archive space
HGA has worked collaboratively with staff and stakeholders, including the La Quinta Historical Society and a Cahuilla Tribal consultant, to develop and refine the preliminary plans. HGA also presented Project design updates to Council in June 2022, March 2023, and July 2023, to receive direction and feedback from Council. After incorporating input from all stakeholders, HGA has designed a Cultural Campus that is functional, beautiful, and will serve as a gathering place for the community to enjoy educational, imaginative, and memorable experiences. Staff recommends designing the components of the Cultural Campus to be constructed at one time, as opposed to building each component in separate phases. This will reduce design conflicts and the overall cost of construction.

ALTERNATIVES
Council may choose to not approve the preliminary design plans and/or direct staff to modify the designs.

Prepared by: Michael Calderon, Community Services Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Cultural Campus Rendering

2. Detailed Preliminary Cost Estimate

3. HGA Presentation
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Archive
Lumberyard
Casita
Oasis Museum
ATTACHMENT 1
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LQCC - City Council 100% PD Milestone Presentation | 49

ty of La Quinta
udget Cost Modeling

SUBTOTAL
TOTAL AREA 6,400 sqft 1,850 sqft 5,648 sqft 205 sqft 350 sqft 1,034 sqft 2,550 sqft 18,037 sqft MASTERPLAN 5,400 sqft 2,000 sqft 5,480 sqft N/A 301 sqft 1,002 sqft 2,200 sqft 18,717 sqft**** TOTAL CONSTRUCTION COST** $526,327 $505,753 $1,431,988 $108,478 $122,466 $284,629 $3,400,817 $6,380,458 MASTERPLAN $455,231 $402,730 $698,699 N/A $176,012 $534,050 $2,988,342 $6,329,656**** TOTAL PROJECT COST*** $657,093 $631,818 $1,811,697 $133,266 $160,949 $360,167 $4,214,654 $7,969,644 MASTERPLAN $601,251 $515,753 $910,852 N/A $252,981 $692,831 $3,776,178 $7,824,438**** A. PROMENADE
F. NEW ARCHIVE
BLDG
E. OFFICE
B. ENTRY

COURTYARD

SITEWORK BUILDINGS
D. LOBBY/

OFFICE/ARCHIVE
G. EXTERIOR HALL

ENCLOSURE
C. OASIS
Cost Estimate Summary
*DIAGRAM NOT TO SCALE
**TOTAL CONSTRUCTION COST INCLUDES:

CONSTRUCTION MATERIALS, LABOR,

CONTINGENCY AND ESCALATION
***TOTAL PROJECT COST INCLUDES

PROFESSIONAL DESIGN SERVICES,

TESTING, FURNISHINGS, TECHNOLOGY AND

CONTINGENCY
****MASTERPLAN SUBTOTALS INCLUDE

LUMBERYARD AND CASITA, WHICH HAVE

BEEN REMOVED FROM CURRENT PROJECT
SCOPE
N

AVENIDA VILLA

AVENIDA MENDOZA

AVENIDA MONTEZUMA
A. PROMENADE
6,400 SQFT
$526K
B. ENTRY

COURTYARD
1,850 SQFT
$505K
C. OASIS
5,648 SQFT
$1,431K
G. EXTERIOR HALL

ENCLOSURE
205 SQFT
$108K
E. OFFICE
350 SQFT
$122K
D. LOBBY/

OFFICE/ARCHIVE
1,034 SQFT
$284K
F. NEW ARCHIVE

BUILDING
2,550 SQFT
$3,400K
ATTACHMENT 2
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Campus
L
Cultural Q

CITY OF LA QUINTA

MUSEUM & HISTORICAL SOCIETY
CITY COUNCIL 100% PD MILESTONE PRESENTATION
HGA | APRIL 2024
ATTACHMENT 3
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MASTER
PLAN
CONST.

DOCS
PRELIM
DESIGN CONST.
100% 100% NEXT PHASE AHEAD
Schedule Overview
LQCC - City Council 100% PD Milestone Presentation | 3
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LQCC - City Council 100% PD Milestone Presentation | 4
Preserving the past,
enriching the present
and enhancing
the future for
all generations.
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An Immersive Natural & Cultural Campus:

New Historical Society Archive, Museum Improvments, Cahuilla Ethnobotanical Garden, Arts Promenade, and Cultural Oasis LQCC - City Council 100% PD Milestone Presentation | 5
Museum
City
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Recap Master Plan
LQCC - City Council 100% PD Milestone Presentation | 6

MUSEUM PROJECT SITE
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Cultural Campus Improvement Strategies
LQCC - City Council 100% PD Milestone Presentation | 7

ARTS PROMENADE
Animated Streetfront

SWITCH AND STITCH
Internal Connections

FRAME, UNIFY AND FLEX
Edge Defi nition
La Quinta
City Center
Parking
Park

ARTS PROMENADE
MUSEUM
DEMO
OASIS
Open Lot
~ 26,000 sf

ARRIVAL EXPERIENCE OPERATIONS EXPANSION

ARCHIVE
LUMBER
YARD
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LQCC - City Council 100% PD Milestone Presentation | 8

Overall Plan Scope of Work
N
0 5’ 10’ 20’ 40’

AVENIDA MONTEZUMA
ALLEY

AVENIDA VILLA

AVENIDA MENDOZA

NEW SITE

RENOVATION NEW ARCHIVE ADDITION
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LQCC - City Council 100% PD Milestone Presentation | 9

Construction Cost Estimate Summary
N
0 5’ 10’ 20’ 40’

AVENIDA MONTEZUMA
ALLEY

AVENIDA VILLA

AVENIDA MENDOZA

PROMENADE
$526,327
OASIS
$1,431,988

NEW ARCHIVE ADDITION
$3,400,817

RENOVATION
$515,573

PROMENADE
OASIS
MASTER PLAN (07/07/2023) ≈ $6,329,656
100% PRELIMINARY DESIGN (04/16/2024) ≈ $6,380,458
• 15% CONTRACTORS GR/GC, OVERHEAD & PROFIT
• 6% ESCALATION PER YEAR
• 12% DESIGN & CONTRUCTION CONTINGENCY
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Design
Walk Through
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Transformation Overview
LQCC - City Council 100% PD Milestone Presentation | 11 Existing Future

NEW BUILDING

ADDITION
OASIS

PROMENADE
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Overall Aerial New
LQCC - City Council 100% PD Milestone Presentation | 12 210 CLICK HERE to Return to Agenda
Promenade Existing vs. New
LQCC - City Council 100% PD Milestone Presentation | 13 211 CLICK HERE to Return to Agenda

LQCC - City Council 100% PD Milestone Presentation | 14

Overall Plan Entry Sequence
N
0 5’ 10’ 20’ 40’
ALLEY

AVENIDA VILLA

AVENIDA MONTEZUMA

BACK OF
HOUSE
OASIS

EXISTING
PLAZA

PRIMARY ENTRY

BACK OF
HOUSE

AVENIDA MENDOZA
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LQCC - City Council 100% PD Milestone Presentation | 15

Overall Plan Activities
N
0 5’ 10’ 20’ 40’
BOH
BOH
BOH
BOH
ALLEY

ARCHIVE
MUSEUM

MEETING
PLAZA

PROMENADE
OASIS

ARCHIVE
MUSEUM

MEETING

CONFERENCE
MOVIE
NIGHT
GUEST

SPEAKER FIRE PLACE
WATER

FEATURE

PROJECTION
WALL

RESEARCH &

DEVELOPMENT

RESEARCH &

DEVELOPMENT

RESTORATION
GATHER

PRESENTATION

SEMINAR
TOURS

EDUCATION

ARTIFCATS

DELIVERY STORAGE

LOADING
ARTS

GIFT SHOP

EDUCATION

SEMINAR
ADMIN
ADMIN

STORAGE
ARTISTS’
MARKET

PERFORMANCE

WEDDING
POPUP
STANDS
FARMERS’
MARKET

PUBLIC WIFI

OFFICE BOH
BOH
BOH
BOH
OFFICE
LOBBY
PLAZA

PROMENADE
OASIS

AVENIDA MONTEZUMA
ALLEY

AVENIDA VILLA

AVENIDA MENDOZA
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LQCC - City Council 100% PD Milestone Presentation | 16

Overall Plan Technology
N
S
W
W
W
S
S
S
S
S
S
S
S
S
S
S
S
AV
AV
Pole mounted mounted loudspeaker
Wireless Access Point
Floorbox for speaker input
Floorbox for AV input

AVENIDA MONTEZUMA
ALLEY

AVENIDA VILLA

AVENIDA MENDOZA
Technology
equipment storage
New
Offi ce
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Preliminary Deign Textures
LQCC - City Council 100% PD Milestone Presentation | 17

A SPACE EMBEDDED IN THE
LANDCAPE. ELEVATED FORMALLY,

AND NATURALISTIC AND ORGANIC
IN UNITY.

OASIS CONCEPT COLLAGE

SCALED/CELLULAR
WOVEN

ARTISINAL

SHADE & FAUNA

SILHOUETTE,

NARRATIVE,
SHADE

MASONRY

LIGHT & AIR

TEMP & MASS

RESPIRATION & PROTECTION

THATCHED DIAPHONOUS
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LQCC - City Council 100% PD Milestone Presentation | 18

Overall Plan Ethnobotanical Narrative
N
0 5’ 10’ 20’ 40’
Plan Ethnobotanical Narrative
N
0 5’ 10’ 20’ 40’

AVENIDA MONTEZUMA
ALLEY

AVENIDA VILLA
WINTER
SUMMER

AVENIDA MENDOZA

OAK SAVANNA

PINE FOREST

HIGH DESERT

LOW DESERT
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LQCC - City Council 100% PD Milestone Presentation | 19

Overall Plan Hardscape
N
0 5’ 10’ 20’ 40’

AVENIDA

MONTEZUMA
ALLEY

AVENIDA VILLA

AVENIDA MENDOZA
T
O
P

CAST FINISH CONCRET
E
H

EAVY GRIND UNIT PAVE
R
S
C
O
N

CRETE W/SEEDED COB
BLE
COLO

RED CONCRETE W/ SH
E
L
L
S
G
O
LD

DUST CRUSHED
RO
C
K

WATER FEATURE
3”-5” COBBLE
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LQCC - City Council 100% PD Milestone Presentation | 20

Overall Plan Softscape
N
0 5’ 10’ 20’ 40’

AVENIDA MONTEZUMA
ALLEY

AVENIDA VILLA
Large Hybrid Fan Palm
- 10’ BTH
Small Hybrid Fan Palm
- 4’ BTH
Shade Tree
- 60” Box
Large Medjool Date Palm
- 12’ BTH
Tall Standard Feature Tree
- 72” Box
Existing Palm
- Protect in Place
Mesquite
- 48’ Box
Medium Hybrid Fan Palm
- 6’ BTH
Small Canopy Tree
- 36” Box
Large Mounding Shrub
Medium Succulent
Medium Shrub
Relocated Existing
Shrub from Site
Small Shrub
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Landscape Materials Palette
LQCC - City Council 100% PD Milestone Presentation | 21 219 CLICK HERE to Return to Agenda
Lighting Exterior Palette
LQCC - City Council 100% PD Milestone Presentation | 22 220 CLICK HERE to Return to Agenda
LQCC - City Council 100% PD Milestone Presentation | 23 l’lsniyatam is Cahuilla word for “Designs
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Promenade Activities
Artist’s Fair & Public Art
LQCC - City Council 100% PD Milestone Presentation | 24 Farmer’s Market
Fitness & Health
Socializing & Biking
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Promenade New Amenities
LQCC - City Council 100% PD Milestone Presentation | 25

WAYFINDING TEXTURE
(REFERENCE TO CAHUILLA FOLKLORE)

SEATING

PUBLIC WIFI
(WIRELESS ACCESS POINT)

KINETIC PERGOLAS
(HIGHLIGHTS ENTRY W/ TEXTURE)
SHADE

ETHNOBOTANICAL NARRATIVE
(EDUCATION THROUGH SIGNAGE ON PLANTING)

PUBLIC ART
(POP-UPS, TEMPORARY INSTALLATIONS)

SIGNAGE
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Promenade Kinetic Pergolas
LQCC - City Council 100% PD Milestone Presentation | 26

16.06"

15.06"
17" 7.6"

6.85"

72.36" 67.49"
11'10"
15'5"
189"
4 Peaks Ranch
2022-10-12

16.06"

15.06"
17" 7.6"

6.85"

72.36" 67.49"
11'10"
15'5"
189"
4 Peaks Ranch
2022-10-12

RENLITA

CUSTOM OPENING SOLUTIONS
• Basis of Design:

S-1000 Floataway
• Integrated safety
system identifying
anything impeding
door travel
• Low to no
maintenance, high
performance 110V
motors
• Patented safety brake
• Battery Back Up
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LQCC - City Council 100% PD Milestone Presentation | 27 Entry Existing Museum
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LQCC - City Council 100% PD Milestone Presentation | 28

Interiors Scope of Work
N
0 5’ 10’ 20’ 40’

AVENIDA MONTEZUMA
ALLEY

AVENIDA VILLA

AVENIDA MENDOZA

RENOVATION RENOVATION NEW ARCHIVE ADDITION
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Interiors Materials Palette
LQCC - City Council 100% PD Milestone Presentation | 29 The interior palette
has been developed
as an extension of
the existing building
with complimentary
materials and fi nishes
Celebrating the rich
history of this museum
with the modern
elements of the future
Celebrating History
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Interiors Materials Palette
LQCC - City Council 100% PD Milestone Presentation | 30 228 CLICK HERE to Return to Agenda

Interiors Existing Renovation
LQCC - City Council 100% PD Milestone Presentation | 31 Lobby/Gift Shop Offi ce & Small Archive Front Offi ce
Small Archive
& Workspace
Offi ce
Offi ce
Storage
Lobby
& Gift Shop
Exhibit Hall
Exhibit Hall
Exhibit Hall
Meeting
Elevator
Elevator
Elev.

Equip
Mech.

Jan.

Closet
Men’s
RR
Women’s
RR
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Interiors Existing Renovation
LQCC - City Council 100% PD Milestone Presentation | 32 Lobby/Gift Shop Offi ce & Small Archive Front Offi ce
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Entry New Building Addition
LQCC - City Council 100% PD Milestone Presentation | 33 231 CLICK HERE to Return to Agenda
LQCC - City Council 100% PD Milestone Presentation | 34 Existing Future
Transformation Overview Desert to Oasis
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Transformation Overview Desert to Oasis
LQCC - City Council 100% PD Milestone Presentation | 36 Existing Future
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LQCC - City Council 100% PD Milestone Presentation | 40

N
0 5’ 10’ 20’ 40’
Interiors New Building Addition
N
0 5’ 10’ 20’ 40’

AVENIDA MONTEZUMA
ALLEY

AVENIDA VILLA

AVENIDA MENDOZA

ENTRY VESTIBULE

CONFERENCE ROOM

LARGE ARCHIVE

UNPACKING VESTIBULE

LARGE ARCHIVE
SMALL

ARCHIVE &

WORKSPACE
OFFICE
OFFICE

STORAGE
LOBBY
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Interiors New Building Addition
LQCC - City Council 100% PD Milestone Presentation | 41 Vestibule
Small Archive
& Workspace
Lobby
& Gift Shop
Offi ce
Storage
Exhibit Hall
Elev.

Equip
Elevator
Mech.

Conference
Unpacking
Vestibule
Large Archive
Digital
RR Mech. Elec. Archive
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LQCC - City Council 100% PD Milestone Presentation | 42 Building Section Oasis & Archive
14’-4”
9’-0”
12’-9”
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Appendix
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LQCC - City Council 100% PD Milestone Presentation | 49

ty of La Quinta
udget Cost Modeling

COURTYARD

SITEWORK BUILDINGS
D. LOBBY/

OFFICE/ARCHIVE
G. EXTERIOR HALL

ENCLOSURE
C. OASIS
Cost Estimate Summary
*DIAGRAM NOT TO SCALE
**TOTAL CONSTRUCTION COST INCLUDES:

CONSTRUCTION MATERIALS, LABOR,

CONTINGENCY AND ESCALATION
***TOTAL PROJECT COST INCLUDES

PROFESSIONAL DESIGN SERVICES,

TESTING, FURNISHINGS, TECHNOLOGY AND

CONTINGENCY
****MASTERPLAN SUBTOTALS INCLUDE

LUMBERYARD AND CASITA, WHICH HAVE

BEEN REMOVED FROM CURRENT PROJECT
SCOPE
N

AVENIDA VILLA

AVENIDA MENDOZA

AVENIDA MONTEZUMA
A. PROMENADE
6,400 SQFT
$526K
B. ENTRY

COURTYARD
1,850 SQFT
$505K
C. OASIS
5,648 SQFT
$1,431K
G. EXTERIOR HALL

ENCLOSURE
205 SQFT
$108K
E. OFFICE
350 SQFT
$122K
D. LOBBY/

OFFICE/ARCHIVE
1,034 SQFT
$284K
F. NEW ARCHIVE

BUILDING
2,550 SQFT
$3,400K
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Interiors Overall Material Palette
LQCC - City Council 100% PD Milestone Presentation | 50 Wood Slat Ceiling (WD CLG-1)
Product: 9wood | 1200 dowel grid | acoustic backing
Finish: Walnut Plain Sliced Veneer
Note: Finish not as shown on slats - fi nish to be
darker color
Acoustic Ceiling Tile (ACT-1)
Product: Armstrong | Calla Beveled Tegular 24” x 72”
Acoustic Panels (AST-11)
Product: Autexglobal | Composition | Opera
Casework Finishes
Vertical Surfaces - 2 tone
(PLAM-1) High Pressure Laminate | Pionite Ash Gray
(PLAM-2) High Pressure Laminate | Lamin-Art
Golden Oak
Countertop
(SSF-1) Corian Solid Surface | Venaro White
Accents: Black Metal (Casework Base) (PLAM-3)
Chemetal | Laminate backer | 908 Satin
Black Aluminum
Wall Panels (WDWC-1)
Product: 9wood | 9100 Hybrid Wall Panel
Stain: Walnut to match ceiling
Porcelain Tile Flooring (CTF-2)
Product: Trendy Surfaces| Terrazzo White Slab
Porcelain Tile Flooring (CTF-1)
Product: Crossville | Civilization | Communique
Carpet Tile (CPT-1)
Product: Shaw Contract | Cultura |Hand Woven Tile
| Native
Wall Tile
Dal Tile |Artcrafted | Aloe 1” x “4
Countertop - Reception Desk
Corian Quartz | Calacatta Novello
Wall Paint Field (PT-1)
Accent Paint (PT-2)
Roller shades (WT-1)
Product: Mecho Shades | 1350 Series
1 1
2 2
3 3
4 4
4 5
5 6
6 7
7 8
8 9
9 10
10 11
11 12
12 13
15 13
14 15
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City of La Quinta
CITY COUNCIL MEETING: April 16, 2024

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2023/24 BUDGET UPDATE

REPORT, APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, AND

ADOPT RESOLUTION TO ADD ASSISTANT PLANNER POSITION

RECOMMENDATION
Receive and file fiscal year 2023/24 Budget Update Report, approve the recommended budget adjustments, and adopt a resolution to add an Assistant Planner position.

EXECUTIVE SUMMARY
• The 2023/24 Budget Update Report (Attachment 1) provides an update of the City’s fiscal activities from July 2023 to February 2024.
• The Budget Update Report includes revenue and expenditure adjustments in the General fund and one additional position.
• This report was presented to the Financial Advisory Commission on April 3, 2024.

FISCAL IMPACT
Staff recommended adjustments are:

BACKGROUND/ANALYSIS
Throughout the fiscal year, each Department monitors their budget and proposes adjustments to reflect current conditions and ongoing operational needs. Requests are reviewed and discussed by the City Manager and Directors before recommendations are presented in the Budget Report. Funds with no adjustments have been excluded.

ALTERNATIVES
Council could delay, modify, or reject the requested budget adjustments.

Fund # Fund Name Revenues Expenses
101 General Fund $ 730,000 $ 141,500
TOTAL ADJUSTMENTS FOR GF $ 730,000 $ 141,500
BUSINESS SESSION ITEM NO. 2
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Prepared by: Claudia Martinez, Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. 2023/24 Mid-Year Budget Report
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Fiscal Year 2023/24 Budget Update Report

SUMMARY
The annual budget is a living document, which allows for flexibility and adjustments to accommodate current business needs and updated projections. Budget reports are presented to provide ongoing oversight of public funds, relate current and upcoming activities, and request funding adjustments. All funds are continuously monitored; this report discusses funds with budgetary adjustments. Funds with no adjustments have been excluded.

The City of La Quinta remains committed to sound financial management, strict budget oversight, and fiscal responsibility. This budget review shows the City’s strong financial position heading into the upcoming budget process as General Fund revenues and expenditures are tracking closely with initial budget projections.

Despite this, the economy continues to fluctuate, and it is crucial to monitor and spend responsibly. The City uses a variety of data and models to forecast economic activity, which has a direct effect on City finances used to pay for services. By receiving budget updates, the City Council can closely track City spending and revenue trends to help inform its policy decisions as experts attempt to predict what the future holds.

The Fiscal Year (FY) 2023/24 Budget Update Report has several adjustments, which are detailed in Exhibit 1. The recommended adjustments are largely derived from year-todate revenues collected and expenses incurred due to program activities and operational needs.

ATTACHMENT 1
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GENERAL FUND REVENUES
General Fund revenue adjustments summarized below total $730,000. Adjustments reflect updated projections based on last fiscal year actuals and year-to-date activity.

The City’s top three revenues sources are Sales Tax, Property Tax, and Transient Occupancy Tax (TOT). We will continue to monitor activity to end the year as these key revenue streams are expected to reach close to $55 million. All three of these revenue sources are influenced by the strength of the economy. All revenue streams will continue to be monitored and if necessary, additional adjustments will be recommended in the next budget update report in June.

Licenses and Permits
- An increase of $35,000 in Fire Plan Review Fees is recommended based on current year-to-date activity due to an increase in Riverside County Fire Marshall assigned staff dedicated to plan reviews.

Charges for Services
- An increase of $30,000 for Wellness Center memberships is recommended due to an increase in activity primarily due to the expanded operating hours effective January 2023.
- An increase of $130,000 for public works development plan check fees is recommended based on increased current year-to-date building activity in private residential tract developments and commercial projects.

Fines, Forfeitures & Abatements
- Due to the City’s efforts to increase communication with businesses and residents regarding enforcement and collection efforts, the amount of $30,000 is requested for Police False Alarm Fees to account for an increase in the number of payments received this fiscal year.

Revenue Description Adjustment
Fire Plan Review Fee $ 35,000
Wellness Center Memberships 30,000
Public Works Development Plan Check Fee 130,000
False Alarm Fees- Police 30,000
Zoning Change Mitigation Fees 260,000
AMR Compliance 85,000
Burrtec Administration Cost Reimbursement 25,000
Miscellaneous Reimbursements 120,000
Credit Card Fee Revenue 15,000
TOTAL GF REVENUE ADJUSTMENTS $ 730,000
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Miscellaneous
- An adjustment of $260,000 for Zoning Change Mitigation Fees is recommended and is reflective of increased year-to-date activity, primarily in the PGA West development.
- An adjustment of $85,000 for AMR Compliance is requested and attributed to the increase in fee distribution from Riverside County EMS Agency to be used for EMS system enhancements.
- An adjustment of $25,000 for the Burrtec Administrative Cost Reimbursement is recommended to reflect the actual reimbursement received which was adjusted by the change in the Consumer Price Index (CPI).
- An adjustment of $120,000 for Senate Bill or SB 90 state mandated cost reimbursements, to reflect year-to-date funds received from the State of California.

SB 90 stipulates that the state must reimburse local governments for the costs of any new program or higher level of service mandated by the Legislature or state agency.
- An adjustment of $15,000 is recommended for Credit Card Fee revenue to account for year-to-date activity. Revenue is collected to offset related fees incurred by the City for credit card processing.

GENERAL FUND EXPENDITURES
The Finance Department collaborated with all City departments and conducted a review of all department budgets to identify any new needs and potential areas of savings.

Expenditure adjustments are recommended for unanticipated expenses and to avoid budget overruns based on updated operational needs. A summary is provided below and itemized in Exhibit 1.

Design and Development
The Planning division is requesting the Council approve a new Assistant Planner position, with a budget adjustment in the current fiscal year. The position would assist with staff level plan check review and permit processing. Future annual costs for the position are estimated at $120,000, and would be offset by reduced contract services currently being utilized, which would be reflected in subsequent years’ budgets. For the current fiscal Expense Description Adjustment
Design & Development $ 135,000
Contingency for Staffing $ (10,000)
Public Safety 16,500
TOTAL GF EXPENSE ADJUSTMENTS $ 141,500
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year, Staff is requesting a proportionate adjustment of $10,000 to cover costs associated with the position for the final two months of the year, with funding coming from the Contingency for Staffing account.

An additional $125,000 is being requested by the Building Division for Plan Check review consulting services. This is based on higher levels of building activity, which have resulted in an overall increase in permits issued and inspection requests. Consulting services will assist staff with the increased demand and staffing vacancies for the current fiscal year.

Public Safety
The Code Compliance Division is requesting an additional $7,000 due to an increase in the City’s citation processing system contract. This service provides parking and administrative citation processing, collection services including hearings, and procurement of third-party hearing officers.

The Public Safety Administration Division is also requesting an adjustment of $9,500 for unanticipated disaster preparation supplies related to the recent disaster, Tropical Storm Hilary. Due to high demand, the City purchased additional sandbags to ensure that residents were able to protect their home and businesses. The City is currently working with the Federal Emergency Management Agency (FEMA) to seek reimbursement for emergency protective measures, which include sandbag distribution. ______________________________________________________________________ In summary, the City ended FY 2022/23 in a better position than originally expected and remains in a good position heading into the end of FY 2023/24. This budget update proposes adjustments that continue to ensure a conservative, yet realistic, budget that allows the City to focus resources on building reserves, addressing liabilities, investing in infrastructure, and providing programs, services, and events for our community. Staff will continue to closely monitor the budget and economic environment to ensure that the City can pivot if needed. City department spending is on track with projections, and if revenues continue to come in as anticipated or higher, the City will likely end the fiscal year with a budget surplus.

All budget projections for both the General Fund and other Funds will continue to be monitored during the Spring of 2024 and an additional update shall be provided during the next FY 2023/24 Budget Update Report.

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City of La Quinta
EXHIBIT 1
FY 2023/24
Recommended Budget Adjustments
Account No. Description Revenues Expenses

REVENUE
Licenses and Permits
101-0000-42420 Fire Plan Review Fee 35,000
Charges for Services
101-0000-42218 Wellness Center Memberships 30,000
101-0000-42810 Public Works Development Plan Check Fee 130,000 Fines, Forfeitures & Abatements
101-0000-42709 False Alarm Fees- Police 30,000
Miscellaneous
101-0000-41410 Zoning Change Mitigation Fees 260,000
101-0000-41504 AMR Compliance 85,000
101-0000-41507 Burrtec Admin Cost Reimbursement 25,000
101-0000-42305 Miscellaneous Reimbursements (SB 90 State of CA) 120,000 101-0000-43505 Credit Card Fee Revenue 15,000

DESIGN & DEVELOPMENT
101-6002-50101 Permanent Full Time (Planning Department) 10,000 101-1007-50115 Contingency for Staffing (10,000)
101-6003-60118 Plan Checks 125,000

PUBLIC SAFETY
101-6004-60111 Administrative Citation Services 7,000
101-6005-60406 Disaster Prep Supplies 9,500
TOTAL GENERAL FUND 730,000 141,500
General Fund (101)
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RESOLUTION NO. 2024 - XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, APPROVING THE UPDATED

CLASSIFICATION AND SALARY/PLAN SCHEDULE

ADDING AN ASSISTANT PLANNER POSITION FOR
FISCAL YEAR 2023/24
WHEREAS, the City of La Quinta's Classification and Salary Plan/Schedule and any amendments of such plans must be approved by the City Council and adopted by resolution in accordance with the City of La Quinta's ("City") Personnel Policy; and WHEREAS, on June 20, 2023, the City Council adopted Resolution Nos. 2023- 020-and 2023-021, approving the current 2023/24 Classification and Salary/Plan Schedule; and
WHEREAS, the City wishes to add an Assistant Planner position to the Design and Development Department, requiring an update to the Classification and Salary Plan/Schedule; and
WHEREAS, adding an Assistant Planner will improve the department's ability to effectively and efficiently provide development services to the community.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The City Council does hereby approve and adopt the revisions to the Classification Plan consisting of Authorized Positions and Fiscal Year 2023/24 Salary Schedule, attached hereto as Exhibit A and incorporated herein by reference.

SECTION 2. This Resolution shall become effective upon adoption, and shall supersede Resolution Nos. 2023-020 and 2023-021 and any other resolutions related to the City’s Classification and Salary/Plan Schedule; and the revised 2023/24 Salary/Plan Schedule attached hereto as Exhibit A, and incorporated herewith by this reference is hereby adopted.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of April 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
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Resolution No. 2024 – xxx
FY 2023/24 Benefit, Classification, and Salary Plan/Schedule Update Adopted: April 16, 2024

Page 2 of 2 ends

CITY OF LA QUINTA
2023/24 CLASSIFICATION PLAN
EFFECTIVE APRIL 16, 2024
Administrative
Administrative Assistant Administrative Assistant A12
Administrative Technician Administrative Technician B21/B22 Executive Specialist Executive Specialist B25/B32
Building
Building Inspector Building Inspector B23
Senior Building Inspector Sr. Building Inspector B24/B31 Plans Examiner Plans Examiner B25/B32
Deputy Building Official Deputy Building Official C42
Centralized Services
Permit Technician Permit Technician B22
Senior Permit Technician Sr. Permit Technician B23
City Clerk
Deputy City Clerk Deputy City Clerk B24/B31
Code
Code Compliance Officer Code Compliance Officer B22
Senior Code Compliance Officer Sr. Code Compliance Officer B23 Animal Control/Code Compliance Supervisor Animal Control/Code Compliance Supervisor C42 Community Services
Recreation Leader Recreation Leader A11
Senior Recreation Leader Sr. Recreation Leader A12
Community Services Specialist Community Services Specialist B23 Senior Community Services Specialist Sr. Community Services Specialist B24 Data Administration
Data Reporting Specialist Data Reporting Specialist B24/B32 Engineering
Construction Inspector Construction Inspector B23
Assistant Construction Manager Assistant Construction Manager C42 Associate Engineer Associate Engineer C44/C51
Finance
Finance Technician Finance Technician B22
Senior Finance Technician Sr. Finance Technician B23
Junior Accountant Jr. Accountant B24
Accountant Accountant B25/B32
Senior Accountant Sr. Accountant C42
Human Resources
Human Resources Technician HR Technician B22
Maintenance & Operations
Maintenance & Operations Worker Maintenance & Operations Worker A12 Senior Maintenance & Operations Worker Sr. Maintenance & Operations Worker A13 Maintenance & Operations Technician Maintenance & Operations Technician B23 Maintenance & Operations Coordinator Maintenance & Operations Coordinator B24/B31 Maintenance & Operations Crew Leader Maintenance & Operations Crew Leader B24/B31 Maintenance & Operations Superintendent Maintenance & Operations Superintendent C42 Management
Manager Building Official D61
Manager Finance Manager D61
Manager Hub Manager D61
Manager Human Resources Manager D61
Manager Marketing Manager D61
Manager Planning Manager D61
Deputy Director Community Services Deputy Director D63
Deputy Director Maintenance & Operations Deputy Director D63 Deputy Director Public Safety Deputy Director D63

CLASSIFICATION SERIES CLASSIFICATION SPECIFICATION AUTHORIZED WORKING TITLE RATING 1 258 CLICK HERE to Return to Agenda

CITY OF LA QUINTA
2023/24 CLASSIFICATION PLAN
EFFECTIVE APRIL 16, 2024
Management (continued)
Director City Clerk E82
Director Design & Development Director E82
Director Director (Business Unit/Housing Development) E82 Director Finance Director/Treasurer E82
Director Public Works Director/City Engineer E82
City Manager City Manager F101*
Management Administration
Management Specialist Management Specialist B25
Management Analyst Management Analyst C42
Principal Management Analyst Principal Management Analyst C44/C51 Marketing/Communications
Marketing & Communications Specialist Marketing & Communications Specialist B24/B31 Planning
Assistant Planner Assistant Planner B25
Associate Planner Associate Planner C42
Senior Planner Sr. Planner C44/C51
Traffic
Traffic Signal Technician Traffic Signal Technician B22 * City Manager salary is determined by City Council contract

CLASSIFICATION SERIES CLASSIFICATION SPECIFICATION AUTHORIZED WORKING TITLE RATING 2 259 CLICK HERE to Return to Agenda
2023/24
Salary Schedule
WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 A11 $ 42,248.99 $ 44,361.44 $ 46,473.89 $ 48,586.34 $ 50,698.79 $ 52,419.12 $ 54,139.45 $ 55,859.78 $ 57,580.11 $ 59,300.44 Administrative AssistantMaintenance & Operations Worker A12 $ 46,482.85 $ 48,806.99 $ 51,131.14 $ 53,455.28 $ 55,779.42 $ 57,672.13 $ 59,564.84 $ 61,457.55 $ 63,350.26 $ 65,242.96 Sr. Maintenance & Operations Worker A13 $ 50,716.71 $ 53,252.55 $ 55,788.38 $ 58,324.22 $ 60,860.05 $ 62,925.14 $ 64,990.23 $ 67,055.32 $ 69,120.41 $ 71,185.49 Administrative Technician B21 $ 54,963.29 $ 57,711.46 $ 60,459.62 $ 63,207.79 $ 65,955.95 $ 68,194.10 $ 70,432.24 $ 72,670.38 $ 74,908.53 $ 77,146.67 Administrative Technician Code Compliance Officer Finance Technician Human Resources Technician Permit TechnicianTraffic Signal Technician B22 $ 59,197.15 $ 62,157.01 $ 65,116.87 $ 68,076.73 $ 71,036.58 $ 73,447.11 $ 75,857.63 $ 78,268.16 $ 80,678.68 $ 83,089.21 Building Inspector Community Services Specialist Construction InspectorMaintenance & Operations TechnicianSr. Code Compliance OfficerSr. Finance Technician Sr. Permit Technician B23 $ 63,431.02 $ 66,602.57 $ 69,774.12 $ 72,945.68 $ 76,117.23 $ 78,700.13 $ 81,283.03 $ 83,865.94 $ 86,448.84 $ 89,031.74 Deputy City ClerkJr. AccountantMaintenance & Operations CoordinatorMaintenance & Operations Crew LeaderMarketing & Communications SpecialistSr. Building InspectorSr. Community Services Specialist B24 $ 69,267.41 $ 72,730.78 $ 76,194.15 $ 79,657.52 $ 83,120.89 $ 85,941.40 $ 88,761.92 $ 91,582.43 $ 94,402.94 $ 97,223.45 AccountantExecutive Specialist Plans ExaminerManagement SpecialistAssistant Planner B25 $ 76,449.32 $ 80,271.78 $ 84,094.25 $ 87,916.71 $ 91,739.18 $ 94,852.27 $ 97,965.36 $ 101,078.45 $ 104,191.54 $ 107,304.63 B31 $ 69,267.41 $ 72,730.78 $ 76,194.15 $ 79,657.52 $ 83,120.89 $ 85,941.40 $ 88,761.92 $ 91,582.43 $ 94,402.94 $ 97,223.45 B32 $ 76,449.32 $ 80,271.78 $ 84,094.25 $ 87,916.71 $ 91,739.18 $ 94,852.27 $ 97,965.36 $ 101,078.45 $ 104,191.54 $ 107,304.63 WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14 C41 $ 78,075.05 $ 81,328.43 $ 84,581.82 $ 87,835.21 $ 91,088.59 $ 94,338.08 $ 97,593.81 $ 100,424.03 $ 103,254.24 $ 106,084.46 $ 108,914.68 $ 111,744.90 $ 114,575.12 $ 117,405.33 Assistant Construction ManagerAssociate PlannerAnimal Control/Code Compliance SupervisorDeputy Building Official Maintenance & Operations SuperintendentManagement AnalystSr. Accountant C42 $ 82,604.99 $ 86,047.14 $ 89,489.29 $ 92,931.44 $ 96,373.59 $ 99,811.61 $ 103,256.24 $ 106,250.66 $ 109,245.09 $ 112,239.52 $ 115,233.95 $ 118,228.38 $ 121,222.81 $ 124,217.24 C43 $ 87,134.91 $ 90,765.82 $ 94,396.73 $ 98,027.65 $ 101,658.56 $ 105,285.11 $ 108,918.64 $ 112,077.28 $ 115,235.92 $ 118,394.55 $ 121,553.19 $ 124,711.83 $ 127,870.47 $ 131,029.11 Associate EngineerPrincipal Management Analyst Senior Planner C44 $ 92,807.54 $ 96,674.83 $ 100,542.12 $ 104,409.41 $ 108,276.70 $ 112,139.35 $ 116,009.42 $ 119,373.69 $ 122,737.96 $ 126,102.23 $ 129,466.50 $ 132,830.77 $ 136,195.04 $ 139,559.31 Building OfficialFinance ManagerHub ManagerHuman Resources ManagerMarketing ManagerPlanning Manager D61 $ 105,281.87 $ 109,668.96 $ 114,056.06 $ 118,443.15 $ 122,830.25 $ 127,212.08 $ 131,602.33 $ 135,418.80 $ 139,235.26 $ 143,051.73 $ 146,868.19 $ 150,684.66 $ 154,501.12 $ 158,317.59 Community Services Deputy Director Maintenance & Operations Deputy DirectorPublic Safety Deputy Director D63 $ 116,073.27 $ 120,910.04 $ 125,746.81 $ 130,583.58 $ 135,420.36 $ 140,251.33 $ 145,091.58 $ 149,299.24 $ 153,506.89 $ 157,714.55 $ 161,922.21 $ 166,129.86 $ 170,337.52 $ 174,545.17 City Clerk Design & Development DirectorDirector (Business Unit/Housing Development)Finance Director/City TreasurerPublic Works Director/City Engineer E82 $ 139,814.72 $ 145,640.80 $ 151,466.88 $ 157,292.96 $ 163,119.04 $ 168,938.13 $ 174,768.40 $ 179,836.68 $ 184,904.96 $ 189,973.24 $ 195,041.52 $ 200,109.80 $ 205,178.08 $ 210,246.36 City Manager F101* $ 190,231.44 $ 198,158.38 $ 206,085.32 $ 214,012.27 $ 221,939.21 $ 229,856.64 $ 237,789.29 $ 244,685.18 $ 251,581.06 $ 258,476.95 $ 265,372.83 $ 272,268.72 $ 279,164.60 $ 286,060.48 Monthly
Recreation Leader A11 $ 20.31 $ 21.33 $ 22.34 $ 23.36 $ 24.37 $ 25.20 $ 26.03 $ 26.86 $ 27.68 $ 28.51 $ 2,800.00 Senior Recreation Leader A12 $ 22.35 $ 23.46 $ 24.58 $ 25.70 $ 26.82 $ 27.73 $ 28.64 $ 29.55 $ 30.46 $ 31.37 $ 2,300.00 Data Reporting Specialist B24 $ 33.30 $ 34.97 $ 36.63 $ 38.30 $ 39.96 $ 41.32 $ 42.67 $ 44.03 $ 45.39 $ 46.74 Per Meeting
$ 75.00
$ -
$ 75.00 $ 50.00 $ 100.00
City Council Approval Effective Date
4/16/2024 4/16/20246/20/2023 7/1/2023
Planning Commission Community Services Commission
Boards and Commission MembersConstruction Appeals & Oversight Board Financial Advisory Commission Housing Commission

FULL-TIME EMPLOYEES (ANNUAL)
Council Members
Elected Official PositionsMayor

FULL-TIME EMPLOYEES (ANNUAL)

PART-TIME EMPLOYEES (HOURLY)
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City of La Quinta

CITY COUNCIL MEETING

STAFF REPORT
TO: Madam Mayor and Members of the City Council
FROM: Jon McMillen, City Manager
DATE: April 16, 2024
SUBJECT: Status on Recapitalization for Talus
On October 17, 2023, Council approved Amendment No. 5 to the Purchase, Sale, and Development Agreement (PSDA) that, among other terms and conditions, extends the timeframe in which SilverRock Development Company (SDC) is given to close on the project’s recapitalization loans. Under the amended PSDA, the outside closing date is June 30, 2024. Council’s approval of the amendment also specified that monthly progress updates from the developer would resume at council meetings once financing closed. In consideration of the extended time this closing is taking, the following update is provided.

The City is acutely aware of the financing progress and the deteriorating site conditions at the currently stalled core project components at Talus, comprised of the luxury and lifestyle hotels, golf clubhouse and conference and shared facility. Both the City Manager and City Attorney are in constant communication with the developer, their legal counsel, and lenders as the outside closing date for recapitalization approaches.

At this time, the City has been informed that both the senior and “C-Pace” lenders are focused on a May 31st closing date and that the senior lender is taking its offering term sheet to the bond market shortly. Based on that market feedback, the senior lender will issue a formal private placement memorandum (PPM) in the coming weeks. The City has been made aware that all third-party reports and due diligence activities, including updated appraisals, construction condition assessment, title review and verification of costs to complete, are in process among the respective private parties and are scheduled to be finalized prior to the targeted closing date. The combined recapitalization loan proceeds from these two primary lending sources are approximately $360 million and are sufficient to restart these core project components and carry them through completion.

Additionally, the developer has informed City Inspectors that out-of-compliance conditions surrounding dust control at the project site will be re-stabilized starting April 15, 2024. City Inspectors will continue to monitor, provide notices, and take enforcement actions until compliance is achieved.

DEPARTMENTAL REPORT ITEM NO. 1
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FINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 3 FEBRUARY 7, 2024

FINANCIAL ADVISORY COMMISSION

MINUTES
WEDNESDAY, FEBRUARY 7, 2024

CALL TO ORDER
A regular meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chair Dorsey.

PRESENT: Commissioners Anderson, Batavick, Kiehl, Mast, Mills, Way (joined the meeting at 4:03 p.m.) and Chair Dorsey
ABSENT: None

PLEDGE OF ALLEGIANCE
Commissioner Batavick led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
COMMISSIONER WAY JOINED THE MEETING AT 4:03 P.M.

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None

CONSENT CALENDAR ITEMS

1. APPROVE MEETING MINUTES DATED DECEMBER 20, 2023

2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED OCTOBER 31, 2023

3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED NOVEMBER 30, 2023
CONSENT CALENDAR ITEM NO. 2 – Discussion
The Commission and staff discussed the reduction in development impact fees (DIF) was due to decrease in building activity; land acquisition expense for Highway 111 and Dune Palms of $3,583,426 (utilizing housing funds and slated for a future affordable housing development), listed on Top Five Expenditures/Outlays for October - Non-General Fund, noted on page 2 of the staff report; and the Highway Bridge Program federal funding reimbursement of $1,972,448, and the Coachella Valley Association of Governments (CVAG) reimbursement of $794,818, which are both for the Dune Palms bridge project, listed on the October 2023 report, noted on page 2 of the staff report.

REPORT AND INFORMATIONAL ITEM NO. 31
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FINANCIAL ADVISORY COMMISSION MINUTES Page 2 of 3 FEBRUARY 7, 2024 Motion – A motion was made and seconded by Commissioners Batavick/Mills to approve the Consent Calendar as submitted. Motion passed unanimously.

BUSINESS SESSION

1. RECEIVE AND FILE FISCAL YEAR 2022/23 GENERAL FUND YEAR-END

BUDGET REPORT
Finance Director Martinez presented the staff report, which is on file in the Finance Department.

The Commission and staff discussed the general fund revenue variances; capital improvement program (CIP) carryover budget; efforts underway to identify funding options for electrical substation infrastructure improvements to increase capacity to allow future developments in the city; the Village Undergrounding Feasibility Study, available funding options, approval process, associated costs, and the community’s interest in undergrounding utilities; and the different economic forecasting reports utilized for budget projections.

Motion – A motion was made and seconded by Commissioners Mills/Way to receive and file fiscal year 2022/23 general fund year-end budget report as submitted. Motion passed unanimously.

STUDY SESSION – None
DEPARTMENTAL REPORTS – All reports are on file in the Finance Department.

1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Staff provided an update on current and upcoming Finance Department projects and City events.

Finance Director Martinez thanked the Auditing Services subcommittee, which consisted of Commissioners Anderson and Dorsey, for their time and review of the City’s request for proposals submitted for auditing services.

The subcommittee provided an overview of their review and experience of the interview process with the firms.

The Commission inquired about the timeline for completing the City’s Annual Comprehensive Financial Reports (ACFR). Staff said that the ACFR will be completed by the end of February 2024 and the root cause for the delay in audit process is due to the new implementations required by the Government Accounting Standards Board.

2. THIRD QUARTER 2023 (JULY-SEPTEMBER) SALES TAX UPDATE FOR THE

CITY OF LA QUINTA
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FINANCIAL ADVISORY COMMISSION MINUTES Page 3 of 3 FEBRUARY 7, 2024 The Commission and staff discussed timeline for staff receiving the HDL Companies California forecast sales tax trends report, included as Attachment 2 to the departmental report.

COMMISSIONERS’ ITEMS
The Commission requested staff provide reports and presentations to the Commission in advance of them being presented to Council so that proper recommendations may be given prior to Council consideration. Finance Director Martinez explained every effort is made to present items within the Commission’s purview prior to Council consideration, which at times cannot be accommodated due to meeting dates scheduling conflicts for the Commission; however, in such rare occasions, the reports are provided to the Commission in advance for the Commission’s review, comments and/or recommendations prior to Council meetings.

Additionally, Finance Director Martinez mentioned that some reports are informative to the Commission, which are not under the Commission’s purview nor require recommendations or approval.

The Commission asked if staff could provide a listing of reports that require review and recommendations prior to presenting them to Council.

Commissioner Mills asked if there will be a special meeting on Wednesday, April 3, 2024.

Staff confirmed.

Commissioner Anderson mentioned receiving an email from City Clerk’s Office regarding completing Statements of Economic Interests – Form 700, which is due by April 1, 2024.

ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners Batavick/Mast to adjourn this meeting at 5:09 p.m. Motion passed unanimously.

Respectfully submitted,
Jessica Delgado, Administrative Technician/Commission Secretary City of La Quinta, California
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La Quinta City CouncilApril 16, 2024

La Quinta City Council
April 16, 2024