POWER POINTS
CITY COUNCIL
MEETING
MAY 7, 2024
May 7, 2023
1 City Council Regular Meeting
May 7, 2024
TAKE THE
SURVEY!
BE A PART OF THE Coachella Valley
Broadband Strategic Plan
Survey OPEN through June 30, 2024. RESPONSES ARE
ANONYMOUS AND CONFIDENTIAL
1 2
May 7, 2023
2 City Council Regular Meeting
May 7, 2024
CLOSED SESSION IN PROGRESS
BE A PART OF THE Coachella
Valley Broadband Strategic Plan
Survey OPEN through June 30, 2024. RESPONSES ARE
ANONYMOUS AND CONFIDENTIAL
TAKE THE
SURVEY!
Pledge of Allegiance
5/8/2024
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May 7, 2023
3 5/8/2024
City Council Meeting
May 7, 2024
P1 – Proclamation in Recognition of the 55th
Annual Municipal Clerks Week
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May 7, 2023
4 5/8/2024
City Council Meeting
May 7, 2024
B1 - Approve Contract for Managed IT Services
for FY 24/25 through 28/29
5/8/2024
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May 7, 2023
5 Managed IT Services
24/7 REMOTE
MONITORING AND
SERVICES
SERVER MONITORING MOBILE DEVICE
MANAGEMENT
DESKTOP
MONITORING
NETWORK AND
SECURITY
ASSESSMENTS
MAINTENANCE ONSITE SUPPORT
RFP Process
• Current Vendor Contract Expiring
• Explored software to assist with Procurement
• Marketplace.city
• Advertised to wider group of applicants
• Evaluated initial applicants
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May 7, 2023
6 Where Local Governments Find, Validate and Procure Great Technology L a Q ui n t a , C A
M a na g e d I T S e r v i c e s
B r i e f i n g Pa c ke t
Marketplace.city helps governments source, evaluate and procure technology products and services.
Clearbox Source is a collaborative online platform that provides critical market data at every step of the technology evaluation process, customized to your government’s size, type, and need.
Key Facts:
• Based in Chicago, IL
• State and Local
Government exclusive
focus
• Over 225 governments
across the US use data
from Marketplace.city
• Helps governments
perform due diligence
across tech
procurements
• Support at every stage,
incl. budgeting, planning,
solicitation development,
marketing, vendor
analysis, contracting,
etc.
Process:
• Growing data model with
information across 250+
government verticals
• Provides tools for governments
to make data-driven
procurements.
• Reduces time by up to 60% of
standard solicitation process
• Frictionless process that
encourages vendor
participation, including from
Small, Local, Disadvantaged
Businesses
• Dedicated Customer Success
• Unlimited projects at the
government’s discretion
225+ LOCAL GOVERNMENT PARTNERS REG IONAL PARTNERS
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12 May 7, 2023
7 Completed Scope Document
Market Landscape Report (iterative)
Validated Cases Studies, Pricing,
Contracts
Vendor Outreach Approach and Execution
Vendor Response Analysis
Down-Selection Support Tools
Final Briefing
Vendor Selection
Approval Process Support Tools
Final Clearbox
O U T P U T S
Market Landscape 2
4 3
5 Vendor Outreach
and Comparison
Solution
Validation
Decision
1 Set Interest & Parameters
13 RFP Results
• 14 Responses
• 4 Vendors downselected
• Interviews Conducted w/ nearby City IT
Directors on panel
• Vendor Selected: Visual Edge IT
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May 7, 2023
8 Visual Edge IT
Over 50+ Government Clients
Competitive Pricing
On-Site Employees
8 local offices in SoCal, closest in Palm Desert
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May 7, 2023
9 Questions?
17 18
May 7, 2023
10 City Council Meeting
May 7, 2024
B2 - Approve MOU for Greater Coachella Valley Chamber
of Commerce for FY 2024/25
5/8/2024
19 20
May 7, 2023
11 Memorandum of Understanding Overview
• Since 1991 annual services agreements with Chamber
• Event funding assist
– State of the City
– Hot Rod & Custom Car Show
• Business engagement
• The Gem
– Print
– Digital
FY 23/24 Recap
• Business Development
• Over 100 new members this year
• 8 Business Walks in La Quinta
• 2 Mixers in La Quinta
• 15 Ribbon Cuttings
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May 7, 2023
12 FY 23/24 Recap
• Marketing
• LQ events/news e-blasted to 5,900 subscribers, through website, and social media
• Gem
• Published on time every month
• 8 months sold out on ad space
• New Gem site finished (thegemlq.com)
2024/25 Fiscal Impact
• Event assist
• State of the City: $22,500
• Hot Rod Car Show: $10,000 w/options
• Business engagement - $8,000
• Digital Version of The Gem - $1,000
• The Gem - 12 issues distributed to residents and businesses – $133,089 Total for FY 2024/25 without options: $174,589
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May 7, 2023
13 State of the City
• FY 2023/24 Cost: $15,000
• FY 2024/25 Cost: $22,500 (Increase
$7,500) due to increase in cost of venue
food and logistics.
Hot Rod & Custom Car Show
• FY 2024/25: $10,000 (No change)
• Additional options recommended
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May 7, 2023
14 Hot Rod & Custom Car Show
Options
Option 1: LED
wayfinding sign &
video wall - $3,000
Hot Rod & Custom Car Show
Options
Option 2:
Addition of
6 perimeter
speakers -
$2,750
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May 7, 2023
15 Business Engagement
• FY 2024/25: $8,000 (No change)
• Business Development
• Business Walks
• Mixers
• Ribbon Cuttings/Ground Breakings/Grand Openings
The Gem
Current Breakdown
– 36 pages total, 12 city pages (9 months)
» 10 city pages & 2 recycling pages
– 32 pages total, 8 city pages (3 months)
» 6 city pages & 2 recycling pages
– 16,000 Qty (Not including P.O. Boxes & Seasonal Residents) Total: $133,089 ($109,089: General Fund, $24,000: AB 939) 29 30
May 7, 2023
16 Questions/Comments
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May 7, 2023
17 City Council Meeting
May 7, 2024
B3 – Fire Services and Ladder Truck
Agreements
Background
• Fire Services provided to the city by the
county since 1986.
• Fire staffing for all three stations. – Battalion Chief (Oversees Operations) – Three fire marshal positions. • Supervisor, Specialist, and Inspector
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May 7, 2023
18 Fire Service Agreement Terms
• Effective – July 1, 2024 to June 30, 2029
• Longer term limit.
• Estimated Cost for FY 2024-2025: $9,434,448.
• All potential cost to be covered by annual fire
property tax.
Ladder Truck Agreement Terms
• Effective July 1, 2024 to June 30, 2029
• Cities of La Quinta, Indio, Coachella and County
of Riverside to share staffing and maintenance
cost
• Cost allocation: Indio 50%, County of Riverside
25%, La Quinta and Coachella 12.5%
• La Quinta’s portion estimated at $271,515 for
FY 2024-2025
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May 7, 2023
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