La Quinta City Council
June 18, 2024

Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, as requested by City within the time allowed by the total contract sum.
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Exhibit D

Exhibit D
Special Requirements
Projects covered by this Agreement may be partially funded by various Program funds administered through the California Department of Transportation (Caltrans). As such, the Consultant shall comply with the requirements of 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31 et seq.; 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, and Caltrans Local Procedures Manual Processing Procedures for Implementing Federal and/or State Funded Local Public Transportation Projects.

Debarment And Suspension Certification.

TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The Consultant’s signature affixed to this Agreement shall constitute a certification, under penalty of perjury, that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, and manager:
• Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;
• Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past 3 years; • Does not have a proposed debarment pending; and
• Has not bee indicted, convicted, or had civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.

If there are any exceptions to this certification, insert the exceptions in the following space.

None.

Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Agreement. Signing this Agreement on the signature portion thereof shall also constitute signature of this Certification.
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Exhibit D

1. Rebates, Kickbacks Or Other Unlawful Consideration. The CONSULTANT warrants that this contract was not obtained or secured through rebates kickbacks or other unlawful consideration, either promised or paid to any LOCAL AGENCY employee.

For breach or violation of this warranty, LOCAL AGENCY shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

2. Prohibition Of Expending Local Agency State Or Federal Funds For Lobbying.

A. The CONSULTANT certifies to the best of his or her knowledge and belief that:
1) No state, federal or local agency appropriated funds have been paid, or will be paid by-or-on behalf of the CONSULTANT to any person for influencing or attempting to influence an officer or employee of any state or federal agency; a Member of the State Legislature or United States Congress; an officer or employee of the Legislature or Congress; or any employee of a Member of the Legislature or Congress, in connection with the awarding of any state or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement.
2) If any funds other than federal appropriated funds have been paid, or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency; a Member of Congress; an officer or employee of Congress, or an employee of a Member of Congress; in connection with this federal contract, grant, loan, or cooperative agreement; the CONSULTANT shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

B. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, US. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

C. The CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower-tier subcontracts, which exceed $100,000, and that all such sub recipients shall certify and disclose accordingly.
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Exhibit D

3. Certifications.

Caltrans LAPM Exhibits 10-F Certification of Consultant and 10-G Certification of Local Agency, are attached and a part of this Agreement.

4. Cost Principles.

A. NAI agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., shall be used to determine the allowability of cost individual items.

B. The NAI also agrees to comply with federal procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

C. Any costs for which payment has been made to DESIGN PROFESSIONAL that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment by NAI to the City.

5. Retention of Records/Audit.

For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the contract pursuant to Government Code 8546.7; the CONSULTANT, subcontractors, and the City shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract. The state, the State Auditor, City, FHWA, or any duly authorized representative of the federal government shall have access to any books, records, and documents of the CONSULTANT that are pertinent to the contract for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. Subcontracts in excess of $25,000 shall contain this provision.

Community Development Block Grant (CDBG) Project Regulations CDBG funded work under this Agreement for Contract Services is subject to all applicable Federal, State, and local laws and regulations, including but not limited to the regulations pertaining to the Community Development Block Grant program (24 CFR and Part 570), Executive Order #11246, and other applicable requirements.

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Exhibit D

1. Access to Records and Records Retention:

The Consultant and any sub-consultants shall allow all duly authorized County, Federal, or State officials or authorized representatives access to the work area, as well as all books, documents, materials, papers, and records of the Consultant and any Subconsultants that are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions.

The Consultant and any sub-consultants further agree to maintain and keep such books, documents, materials, papers, and records, on a current basis, recording all transactions pertaining to this agreement in a form in accordance with generally acceptable accounting principles.

All such books and records shall be retained for such periods of time as required by law, provided, however, notwithstanding any shorter periods of retention, all books, records, and supporting detail shall be retained for a period of at least four (4) years after the expiration of the term of this Agreement.

2. Federal Employee Benefit Clause:

No member of or delegate to the congress of the United States, and no Resident Commissioner shall be admitted to any share or part of this agreement or to any benefit to arise from the same.

3. Equal Opportunity
The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. Consultant will ensure that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and the employees are treated during employment, without regard to their race color, religion, sex, or national origin. Such actions shall include, but are not limited to, the following: employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in a conspicuous place, available to employees and applicants for employment, notices to be provided by HUD setting forth the provisions of this nondiscriminating clause.

4. Section 3 of the Housing and Community Development Act of 1968 Economic Opportunities for Section 3 Residents and Section 3 Business Concerns Sec. 135.38 Section 3 clause.

All Section 3 covered contracts shall include the following clause (referred to as the Section 3 Clause):
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Exhibit D

A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUDassisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135.

E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135.

F. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. 252 CLICK HERE to Return to Agenda
Exhibit D

G. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

H. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b).

5. Certifications and Reporting
Contractor agrees to complete and submit the following reporting forms at the initiation of project activities:

A. Exhibit B-5/B-6: BIDDER CERTIFICATION FOR AFFIRMATIVE ACTION B. Exhibit B-8: QUESTIONNAIRE REGARDING BIDDER
C. Exhibit PA-5: SECTION 3 SUMMARY REPORT
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Exhibit E

Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.

Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or 254 CLICK HERE to Return to Agenda
Exhibit E

Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.

Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.

In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.

E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.
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Exhibit E

Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no 256 CLICK HERE to Return to Agenda
Exhibit E

replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for 257 CLICK HERE to Return to Agenda
Exhibit E

any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 258 CLICK HERE to Return to Agenda
Exhibit F

Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
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Exhibit F

d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 260 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT WITH ALPHA MEDIA FOR MARKETING SERVICES FOR FISCAL YEAR 2024/25

RECOMMENDATION
Approve Contract Services Agreement with Alpha Media for Marketing Services for Fiscal Year 2024/25; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
• Alpha Media is a broadcast company providing media, entertainment, and digital marketing solutions.
• The City has utilized Alpha Media’s services for radio and digital advertising to educate and inform the community on IRONMAN 70.3 event and to ensure compliance with AB 1383 through Cal Recycle for mandatory education on recycling and composting.

FISCAL IMPACT
The total not to exceed amount for this agreement for fiscal year (FY) 2024/25 is $86,475 as detailed below.

The cost for Alpha Media’s IRONMAN campaign is $26,475. Funds will be budgeted in the FY 2024/25 Community Experiences account 101-3003-60149; costs have remained consistent with FY 2023/24 campaign.

The cost for Alpha Media’s Recycling Education campaign is $57,000, which includes both radio and connected television ads. Funds will be budgeted in FY 2024/25 AB 939 Recycling Solutions account 221-0000-60127; costs have increased from FY 2023/24 campaign as the proposed agreement, if approved, will provide for a full year of services versus a partial year period.

BACKGROUND/ANALYSIS
The City has previously partnered with Alpha Media for radio, connected TV, and digital marketing services to inform the community on IRONMAN, as well as recycling education.

CONSENT CALENDAR ITEM NO. 10
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The proposed agreement will expand to a full year of services for the recycling and connected tv campaign; as well as continue the IRONMAN event information.

This campaign will bring the total of the agreement to $86,475 for fiscal year 2024/25.

ALTERNATIVES
Council may elect not to expand Alpha Media promotion services. Staff does not recommend an alternative action.

Prepared by: Marcie Graham, Marketing Manager
Approved by: Gilbert Villalpando, Director
Attachments: 1. Alpha Media IRONMAN Proposal

2. Alpha Media OTT Proposal

3. Alpha Media Recycling Education Proposal
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PRESENTED BY
Dayna Smith
April 30th, 2024
ATTACHMENT 1 263 CLICK HERE to Return to Agenda
Approved__________________________________________________ Date________ Business_________________Address______________City________State___Zip_____ Start date _______________________ End date ___________________________ Advertiser may cancel this agreement upon 14 days prior notice. This agreement is confidential.

Radio Schedule: 09/23 -10/6, 10/14 - 10/27 and 11/11 - 12/8 (Monday - Sunday 7A-8P) ● 25 Thirty second commercials per week on 93.7 KCLB
● 25 Thirty second commercials per week on 98.5 The Bull ● 25 Thirty second commercials per week on 107.3 MOD
● 25 Thirty second commercials per week on 106.9 The Eagle ● 25 Thirty second commercials per week on U92.7
● 25 Thirty second commercials per week on 103.9 ESPN
● 25 Thirty second commercials per week on 94.3 KNWZ
● 25 Thirty second commercials per week on Mix 100.5
● 15 Fifteen second PSA’s per week per station reminding people to check the map online for road closures and upcoming date of event ● On air interview
Digital Schedule: 09/30 - 12/08
● Rotating banner ads on all Alpha Media station websites with link to URL and map posted with Iron man route ● Mobile campaign - Mobile to social and targeted display advertising and performance tv (OTT/CTV) ○ polygon select gyms, athlete races, other fitness competitions pull a lookback on all locations ○ create lookalike audience from captured device ID’s
○ Utilize fitness/health & wellness audiences in the Coachella Valley ○ Mobile retargeting
○ Social strategy - upload captured device ID list into FaceBook and Instagram, reach those individuals through their social profiles ○ Target audience on social - fitness junky, ironman, marathons, racing, crossfit, extreme sports, cycling, healthy lifestyle, active lifestyle, etc. ○ Place a FaceBook retargeting pixel
TOTAL INVESTMENT: $26,475
264 CLICK HERE to Return to Agenda
From: Alpha Digital
To: City of la Quinta
Date: 5/14/2024
Rep: Dayna Smith
Product Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total TELEVISION TO WEB COMPANION AD DELIVERY: CONNECTED COMMERCIAL CONTENT DELIVERED TO TV SCREENS WITH POST IMPRESSION ACTION ANALYTICS AUDIENCE CRITERIA: BRANDING CAMPAIGN - PSA TO THOSE LIVING IN IDENTIFIED ZIP CODES FOR EDUCATIONAL MESSAGES ABOUT RECYCLING IN THEIR COMMUNITY Item
Connected Television Ad Delivery 20,630 20,630 20,630 20,630 20,630 20,630 20,630 20,630 20,630 20,630 20,630 20,630 247,560 OTT Ad Delivery 15,480 15,480 15,480 15,480 15,480 15,480 15,480 15,480 15,480 15,480 15,480 15,480 185,760 Viewable Display RT to Exposed HH's 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 28,800 38,510 38,510 38,510 38,510 38,510 38,510 38,510 38,510 38,510 38,510 38,510 38,510 462,120 CPM
Connected Television Ad Delivery $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 OTT Ad Delivery $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 Viewable Display RT to Exposed HH's $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 Cost
Connected Television Ad Delivery $ 990 $ 990 $ 990 $ 990 $ 990 $ 990 $ 990 $ 990 $ 990 $ 990 $ 990 $ 990 $ 11,883 OTT Ad Delivery $ 480 $ 480 $ 480 $ 480 $ 480 $ 480 $ 480 $ 480 $ 480 $ 480 $ 480 $ 480 $ 5,759 Viewable Display RT to Exposed HH's $ 30 $ 30 $ 30 $ 30 $ 30 $ 30 $ 30 $ 30 $ 30 $ 30 $ 30 $ 30 $ 360 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 18,001 Effective Audience CPM
Reach of Audience at Effective CPM $ 39 $ 39 $ 39 $ 39 $ 39 $ 39 $ 39 $ 39 $ 39 $ 39 $ 39 $ 39 $ 39

TARGET MARKET PROJECTIONS
Zip Codes = 92253, 92210, 92247, 92248
`
*Due to small population size, budgets may need to be shifted between video products during program Digital Advertising Media Planner for: City of la Quinta ATTACHMENT 2 265 CLICK HERE to Return to Agenda
July 1st, 2024 - June 30th, 2025
• You choose the two stations.
• 160x + 160x Paid thirty second commercials on two radio stations of your choice. • 160x + 160x + 160x Bonus thirty second commercials on three additional stations of your choice. • 800x Total
Total Annual Contract: $42,000
Approved____________________________Date____________Start: 07/01/24 End:06/30/25 *Commercials will be scheduled Monday through Sunday 6a-10p.

Stations: U92.7, 93.7, 106.9,100.5 and 98.5
● pricing based on a 4 week month
Monthly Package $3,500 /Month
City of La Quinta
ATTACHMENT 3 266 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 4 TO REIMBURSEMENT

AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR AVENUE 48 ARTS AND MUSIC LINE PROJECT NO. 2020-08

RECOMMENDATION
Approve Amendment No. 4 to the Reimbursement Agreement with the Coachella Valley Association of Governments for the Avenue 48 Arts and Music Line Project No. 2020-08; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
• Coachella Valley Association of Governments (CVAG) is the lead agency for the Avenue 48 Arts and Music Line project improvements and has contracted Webb and Associates to design the project (Attachment 1).
• In March 2020 the City approved a reimbursement agreement with CVAG along with the Cities of Coachella and Indio. The participating cities’ local share of the design cost is determined by their respective linear mileage of the project. • CVAG was successful in receiving an Active Transportation Program (ATP) grant in the amount of $36.483 million for the construction.
• Amendment No. 1 updated the cost share associated with the design, Amendment No. 2 added additional design to the agreement, and Amendment No. 3 incorporated construction management costs and added the non-infrastructure services to the agreement.
• Amendment No. 4 authorizes additional scope of services for Albert A. Webb Associates for the design of the project.

FISCAL IMPACT
Amendment No. 4 will revise CVAG’s 75% total regional share under the agreement to $5,640,394, and the 25% local share to $1,881,131. The total project cost is allocated as follows:

CONSENT CALENDAR ITEM NO. 11
267 CLICK HERE to Return to Agenda
Executed Amendment
Amount
Regional
Share
Local
Share
Original Contract March 18, 2020 $2,731,897 $2,048,923 $682,974 Amendment No. 1 February 28, 2022 $0.00 $0.00 $0.00
Amendment No. 2 December 5, 2022 $1,060,000 $795,000 $265,000 Amendment No. 3 December 4, 2023 $1,494,063 $1,120,547 $373,516 Amendment No. 4 April 29, 2024 $2,234,565 $1,675,924 $558,641 Total Contract notto-exceed $7,520,525 $5,640,394 $1,880,131 The 25%, or $1,880,131, local share is divided between the Cities of La Quinta, Indio, and Coachella based on their respective linear mileage of the project; each city’s share is detailed in the table below. The City’s total share of the 25% is $470,033, which includes an additional $139,660 for Amendment No. 4. There is sufficient funding in the project budget (401-0000-60188-202008-D) for the additional cost to the City.

La Quinta Indio Coachella Total Local Share (25%)
$470,033
(25%)
$1,259,688
(67%)
$150,410
(8%)
$1,880,131
(100%)

BACKGROUND/ANALYSIS
CVAG coordinated with the cities of La Quinta, Coachella, Indio, and Riverside County to develop the 10-mile project. The Arts and Music Line is a community connector to the CV Link that’s located primarily along Avenue 48 between Highway 86 and Washington Street. The eastern end will extend along Dillon Road to the Spotlight 29 Casino. The western end will extend southward along Washington Street and then further west and south along Eisenhower Drive, connecting to the Bear Creek Trailhead at the western terminus of Calle Tampico.

The project’s design will incorporate both light and sound, and provide pedestrians and cyclists safe access to the music and art festivals at the Empire Polo Grounds.

Partnerships with two school districts and Golden Voice, provides an opportunity to feature students’ art and music along the route.

In March 2020, the City executed a reimbursement agreement with CVAG and the cities of Indio and Coachella for the design of the project. The Avenue 48 Arts and Music Line is a priority identified in CVAG’s Transportation Project Prioritization Study (TPPS) and was therefore eligible for regional transportation funding. By designing this project, CVAG was able to secure a $36.483M ATP grant for construction.

Amendment No. 1, executed February 2022, revised the cost share after a portion of the La Quinta improvements was removed to improve the chances of receiving ATP grant funding. Amendment No. 2, executed December 2022, included additional design costs. 268 CLICK HERE to Return to Agenda
Amendment No. 3 extended the term of the agreement through December 31, 2025, incorporated the costs associated with pre-construction and construction management services per CVAG’s agreements with Anser Advisory Management, LLC and T.Y. Lin International, and added non-infrastructure services per CVAG’s agreement with Chen Ryan Associates.

Proposed Amendment No. 4 authorizes the additional scope of services in accordance with the attached Albert A. Webb Associates letter dated March 11, 2024, for the not-toexceed amount of $2,234,565. The total amount payable shall not exceed $7,520,525.

ALTERNATIVES
Council may elect not to approve this amendment.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, PE, Public Works Director/City Engineer Attachments: 1. Avenue 48 Arts and Music Line Project Map

2. Amendment No. 4 to Reimbursement Agreement With CVAG 269 CLICK HERE to Return to Agenda

MILES AVE
AVEN E 46
AVENUE 50

LAE TAMPICO
AVENUE 52
AVENUE 54
4, 300 8, 600 Feet ' 6.

PA, ar
5-
ilVir.FiSIDE COUNTY
PROJECT LOCATION.
w- 11 o
Legend
Proposed Improvements
amp Arts and Music Line
School Connection Spurs
Connection to CV Link
Existing/ Planned Conditions
CV Link
Bicycle Lanes
Bear Creek Trail
Schools
Polo Fields/ Local Event Venue
Coachella
Indio
La Quinta
Unincorporated Riverside Count)
1 CVAG Arts and Music Line
Active Transportation Program Cycle 6 Grant Application Project Location Map
ATTACHMENT 1
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Contract No. CVAG-20-018-04
Project: ATP – Arts and Music Line

AMENDMENT NUMBER FOUR
TO THE

REIMBURSEMENT AGREEMENT BY AND BETWEEN

CVAG AND THE CITY OF LA QUINTA

FOR THE
ATP – ARTS AND MUSIC LINE
This AMENDMENT NUMBER FOUR is made and entered into this 29th day of April 2024, by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), the City of La Quinta (Agency) and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original agreement dated March 18, 2020 for the ATP – Arts and Music Line Project.

1. This Amendment Number Four authorizes the additional scope of services in accordance with the attached Albert A. Webb Associates letter dated March 11, 2024 for the not-to-exceed amount of $2,234,565. The total amount payable shall not exceed $6,026,462.

2. This Amendment Number Four increases CVAG’s Regional Share to $5,640,394, and the Local Share to $1,880,131.

3. This Amendment Number Four authorizes CVAG to amend the cost-sharing agreements between CVAG and the Cities of La Quinta, Indio and Coachella for design costs related to the ATP - Arts and Music Line, by adding $2,234,565 to the total costs for a revised total of $7,520,525 which represents an additional $1,675,924 totaling $5,640,394 for the 75 percent CVAG share and an additional $558,641 totaling $1,880,131 for the 25 percent local share.

CVAG Approval
Date
Amendment
Amount
Regional
Share
(75%)
Local
Share
(25%)
Original Contract March 18, 2020 $2,731,897 $2,048,923 $682,974 Amendment Number One February 28, 2022 No Cost $0 $0
Amendment Number Two December 5, 2022 $1,060,000 $795,000 $265,000 Amendment Number Three December 4, 2023 $1,494,063 $1,120,547 $373,516 Amendment Number Four April 29, 2024 $2,234,565 $1,675,924 $558,641 Total Contract not-to-exceed $7,520,525 $5,640,394 $1,880,131 Based on the revised additional $558,641 to the local share, the revised 25 percent local share, totals $1,880,131 per this amendment, which will be split between the cities of La Quinta, Coachella and Indio as follows:

La Quinta Indio Coachella Total Local Share
(25%)
$470,033 $1,259,688 $150,410 $1,880,131
(25%) (67%) (8%) (100%)

SIGNATURES ON NEXT PAGE
ATTACHMENT 2
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Contract No. CVAG-20-018-04
Project: ATP – Arts and Music Line
The parties hereto have caused this Amendment Number Four to be executed by their duly authorized representatives on the above-reference date.

ATTEST CITY OF LA QUINTA
By: ___________________________ By: ___________________________ Monika Radeva, City Clerk Jon McMillen, City Manager

ATTEST COACHELLA ASSOCIATION OF

GOVERNMENTS
By: _______________________________ By: _____________________________ Allen McMillen, Contracts Analyst II Tom Kirk, CVAG Executive Director 272 CLICK HERE to Return to Agenda
Contract No. CVAG-20-018-04
Project: ATP – Arts and Music Line
Attachment A-1
Albert A. Webb Associates – Arts & Music Line Amendment No. 3 Additional Scope of Services and Compensation
Please refer to the following Albert A. Webb Associates letter dated March 11, 2024 273 CLICK HERE to Return to Agenda
H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-

03.docx
March 11, 2024
Mr. Randy Bowman
Program Manager - Transportation
Coachella Valley Association of Governments
74-199 El Paseo, Suite 100
Palm Désert, CA 92260
RE: CVAG’ s Arts & Music Line Contract Amendment
Dear Randy:

Albert A. Webb Associates (WEBB) is requesting a budget amendment for Arts & Music Line to provide additional professional services related to additional engineering and additional environmental documentation according to the National Environmental Policy Act (NEPA).

The Scope of Services is described in Exhibit A, and the Compensation for Additional Work is described in Exhibit B.

We look forward to continuing to work with CVAG on this project.

Sincerely,
Albert A. Webb Associates
Dilesh Sheth, PE, TE
Senior Vice President
A L B E R T A.

WEBB

ASSOCIATES
Corporate Headquarters
3788 McCray Street
Riverside, CA 92506
951.686.1070
Murrieta Office
41870 Kalmia Street #160
Murrieta, CA 92562
T: 951.686.1070
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CVAG’ S ARTS & MUSIC LINE CONTRACT AMENDMENT

H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx

EXHIBIT A - SCOPE OF SERVICES
Task 1 – Additional NEPA Services
NEPA Technical Studies
Additional effort associated with the Caltrans NEPA document coordination and technical studies.

HRER
• Æ will prepare an Historic Resource Evaluation Report (HRER) to the standards outlined in Caltrans Standard Environmental Reference (SER), Volume 2, Cultural Resources. • Æ will include additional time for Caltrans’ second review of the Historic Properties Survey Report (HPSR) packet to accommodate two rounds of comments for the HRER. • WEBB will include additional time for Caltrans review and coordination.

La Quinta Evacuation Channel East Bank
Address the change in project design from the west to the east bank of the channel:
• Æ will conduct a pedestrian spot-check survey of the east side of the La Quinta Evacuation Channel.
• Æ will update the HRER, Archaeological Survey Report (ASR), Area of Potential Effects (APE) map, and HPSR with the revised project description and survey results. • Æ will include additional time for a third round of review and comments of the HPSR packet by Caltrans.
• WSP will conduct a site visit of east bank and prepare a memorandum for Caltrans review and approval to supplement the approved Natural Environment Study – Minimal Impacts (NES-MI) and Jurisdictional Delineation.
• WEBB will include additional time for Caltrans review and coordination.

Water Quality Technical Memorandum
• WEBB will address the comments from Caltrans requesting additional detail in the Water Quality Technical Memorandum (WQTM).
• A Risk Level Assessment will be conducted and requested calculations of disturbed surface will be provided for the entire project and the east bank alignment change. • WEBB will include additional time for Caltrans review and coordination.

Traffic Study
Analyze additional intersections for traffic signal warrants. • Youngs Lane & Avenue 48
• Solano Avenue/Sundial Street & Avenue 48
• Oasis Street & Avenue 48
• Rancho Las Flores Park Driveway & Van Buren Street
• Van Buren Street with an RRFB or Pedestrian Hybrid Beacon at Martin Van Buren Elementary
• Avenue 49 and Braley Court, a Pedestrian Hybrid Beacon 275 CLICK HERE to Return to Agenda
CVAG’ S ARTS & MUSIC LINE CONTRACT AMENDMENT

H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx Task 2 – Geotechnical and Drainage Analyses for the Bike Barrier Mitigations Avenue 48 within the boundaries of the City of Indio and the City of Coachella currently does not have the Master Drainage System in place. Consequently, it frequently experiences significant water accumulation on the street during rainstorms. In response to this issue, both cities have sought drainage solutions to address the reduced capacity resulting from the proposed bike barrier on the street's north side. As part of our inquiry, we have pinpointed medians near Solano Avenue as potential locations for implementing underground storm drain systems. Our scope of service is as follows:
• We will prepare drainage analysis to determine the loss of capacity due to bike barriers along Avenue 48 between Washington Street and Dillon Road.
• We will prepare drainage analysis to determine the mitigation stormwater volume at the downstream end of Avenue 48 to keep the flow depth to the previous condition. • We will prepare drainage analysis to determine the underground drainage system needed to mitigate the additional flow.
• We will perform hand excavation of four percolation borings to depths up to 10 feet below the ground surface. Collect soil samples for grain size analyses. Set percolation pipe in the percolation borings and pre-saturate the test locations. • We will perform percolation testing in accordance with the Riverside County Handbook. Upon test completion, we will pull the percolation pipe and loosely backfill the borings with native soil.
• We will perform laboratory testing, which is anticipated to include grain size analyses. The final laboratory test program will depend on the soil conditions encountered during the investigation.
• We will prepare a limited percolation test report for the project, including a discussion of the soil types encountered, grain size analyses test results, percolation test data with calculated infiltration rates, and a figure depicting the percolation test locations.

Task 3 – La Quinta Evacuation Channel Connector (LQEC Connector) Technical Memorandum, Alignment and Design Changes
Assess five potential alignment options for the LQEC connector and draft a technical memorandum outlining the rationale behind selecting the preferred option.

In response to a request from CVWD staff during the December 18th meeting, relocate the LQEC Connector to the east bank and ensure the Channel Connector remains outside of a 100-year flood zone. Our scope of service includes:
• We will prepare preliminary alignment and profile for the east bank LQEC Connector. Prepare preliminary retaining wall profile to keep the 100-year flood. Prepare preliminary drainage analysis for before and after conditions.
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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx • We will provide coordination with the CVWD and their consultant for preliminary design and drainage analysis approval.
• We will prepare the final alignment and profile for the east bank LQEC Connector. Prepare the final retaining wall profile design to keep the 100-year flood. Prepare final drainage analysis for before and after conditions. Prepare scour analysis per CVWD requirements. • We will prepare a structural design for the retaining wall and the LQEC Connector. • We will prepare electrical design alternatives and final electrical design plans. • We will prepare plans for the safety features (phone booth, surveillance camera, and sensors). • We will coordinate with the CVWD and their consultant to approve the final design, drainage, and scour analysis.

Task 4 – Hjorth Street Alignment Extension to Avenue 50 The Mountain Vista Elementary School (School) is located between Avenue 49 and Avenue 50 on Hjorth Street. To enhance student benefits, CVAG has chosen to extend the Arts and Music Line to connect with the school. Our scope of service is outlined as follows:

Collect traffic and parking data at the school site.
• We will prepare school connector alternatives with Class IV, Class III, and Class II bike facilities, as well as different parking configurations, and provide traffic calming features. • We wil coordinate with the City of Indio and obtain approval for preferred alternatives. • We will prepare final street improvement and signing & striping plans Task 5 - Prepare Improvement Plans for New Traffic Signals As listed within the NEPA traffic study, additional intersections are supported for traffic signal warrant analysis, including pedestrian bicycle treatments. Our scope of service includes the final design of the following intersections:
• Youngs Lane & Avenue 48
• Solano Avenue/Sundial Street & Avenue 48
• Oasis Street & Avenue 48
• Rancho Las Flores Park Driveway & Van Buren Street
• Van Buren Street with an RRFB or Pedestrian Hybrid Beacon at Martin Van Buren Elementary • Avenue 49 and Braley Court, a Pedestrian Hybrid Beacon 277
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CVAG’ S ARTS & MUSIC LINE CONTRACT AMENDMENT

H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx Task 6 – Revise Signing and Striping Plans
Due to the modifications of the traffic study operational analysis and civil adjustments of curb and gutter, several iterations impacted the final design elements of the signing and striping layouts at the proximity of the intersections and transitions to and from existing conditions.

Our scope of service is outlined as follows:
• We will utilize traffic simulation tools to evaluate the impact of proposed signing and identified areas for enhancement or revision.
• Local, regional, and state regulations from the CA-MUTCD had been updated during the design process. The team will implement modifications to account for design impacts.
• We will modify sight lines and placement of signs to minimize overlapping. • We will determine appropriate signage placement and types, considering factors such as visibility, readability, and driver comprehension.

Task 7 – Prepare Signing, Striping, and Pavement Marking Plans for the School Connector Spurs
• We reviewed inventory of existing bike signing, striping, and markings along the school connector spurs.
• We reviewed the City of Indio’s grind and overlay project signing & striping plans. • We provided recommendations for improvements based on existing and after grind and overlay project completion.
• We Prepared signing, striping, and marking improvement plans for the following roadways. o Avenue 46 from Shields Road to Clinton Street
o Madison Street from Avenue 48 to Avenue 46
o Monroe Street from Avenue 48 to Dr. Carreon Boulevard o Jackson Street from Jackson Street to Highway 111
o Dr. Carreon Boulevard from Jackson Street to Calhoun Street o Moon River Drive from Avenue 50 to La Quinta Middle School Task 8 – Additional Effort for the Project Lighting
Connector Mock Up
• We will coordinate Mockups with the consultant team and agencies to provide location and costs for Mockup Demo of lighting fixtures.
• We will coordination with Manufacturers for product costs and delivery 278
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CVAG’ S ARTS & MUSIC LINE CONTRACT AMENDMENT

H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx • We wil coordinate with the controls team to run night-time demonstrations of the colorchanging capabilities of proposed light fixtures. • We will coordinate for a power source to run proposed light fixtures.

Connector Lighting Consultation Revisions
• We will provide a new lighting scheme along Dillon Rd. from Ave 48 to Cabazon Rd. Lighting shall be incorporated into the raised concrete barrier. Coordinate pricing and cost estimate updates with BABA-compliant lighting fixtures. Lighting designs shall be a collaborative effort between lighting designer, civil engineer, and project artist. • We will provide a new lighting scheme along Hjorth St. from Avenue 48 to Avenue 49, on Van Buren St. from Avenue 48 to the project boundary, and along Dillion Rd. from Cabazon to the freeway overpass. Lighting shall be incorporated into the concrete path per Circular Dimensions request. Coordinate pricing and cost estimate updates. Lighting designs shall be a collaborative effort between the lighting designer, civil engineer, and artist. Provide a new lighting scheme along the channel connector to the project boundary/CV link connection bridge. Lighting shall be incorporated per the direction of Circular Dimensions. Coordinate pricing and cost estimate updates. Lighting designs shall be a collaborative effort between the lighting designer, civil engineer, and artist.
• Additional team meetings for lighting design coordination with artist and agencies.

Connector Electrical Construction Document Revisions
• We will update existing electrical construction documents to include the new lighting designs along Dillon Rd. from Ave 48 to Cabazon Rd., along Hjorth St. from Ave 48 to Avenue 49, on Van Buren St. from Avenue 48 to the project boundary, along Dillion Rd. from Cabazon to the freeway overpass and along the channel connector to the project boundary/CV link connection bridge. Provide electrical engineering services for additional electrical systems and lighting controls for new lights, modify panel schedules, details, and fixture schedules, and coordinate drafting services.
• We will have additional coordination with the team for an additional electrical meter pedestal and lighting control cabinet. Three (3) anticipated.
• We will Provide CSI ‘Book’ specifications for all light fixtures.

Connector Baba Compliance coordination
• We will provide consultation and coordination to provide alternate BABA-compliant light fixtures per CVAG request. Lighting concepts and budgets were established before BABA compliance requirements.
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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx • Before the construction, WEBB will organize a lighting demonstration event for the project.

This is to ensure that all stakeholders have a clear understanding of the proposed lighting solutions.

Connector Fiber Connection Coordination/Plan Revisions. • We will provide coordination and design changes to the electrical documents, including fiber drops into the lighting control cabinets. Additional coordination with the lighting commissioning team is needed to determine the fiber switch interface with lighting control equipment. • We will have additional team meetings for control cabinet locations and lighting control requirements.

Task 9 – Coordination with the CV Sync Project
CVAG is implementing Phase 2 of the CV Sync project along Avenue 48, spanning from Washington Street to Dillon Road. The construction of the CV Sync project will precede Arts and Music Line. It's imperative to coordinate efforts with the CV Sync project to reduce the need for reconstructing the CV Sync facility and to ensure its compatibility as communication infrastructure for the Arts and Music Line.

Task 10 – Revise Street Improvements and Intersection Improvement Plans • We will prepare street improvement plans for the Dr. Carreon segment from Jackson St to Calhoun St in Indio.
• We will update the intersection of Washington Street and Avenue 48 to minimize the reconstruction and acquisition of additional right-of-way. • We will update street improvement plans for bike barrier saw-cut lines. • We will update ramps around adjusted traffic signal poles to meet ADA guidelines. • We will update Van Buren street improvements to accommodate IID pole relocation requirements.

Task 11 – Revise Art Treatment Plans
• WEBB will revise art treatment plans to reduce the color concrete.

Task 12 – Research and Recommend Cost Effective Alternate to the Color Concrete WEBB will conduct a thorough analysis of costs associated with alternative pavement coating options, providing stakeholders with insights into the financial/ maintenance and constructability implications. Additionally, a memorandum will outline the advantages and disadvantages of using alternative coating pavement compared to the originally proposed 280
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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx colored concrete, facilitating informed decision-making.

Task 13 – Additional Graphics, Animation, and Presentation Preparation Services • We obtained drone footage for the La Quinta Evacuation Channel. • We Prepared three animations (at-grade, undercrossing, and overcrossing for the LQEC west bank connector.
• We Prepared two animations for the LQEC east bank connector with different lighting options. • We will prepare and assist with presentations for CVWD, Safety Personnel, and the school district.

Task 14 – Prepare Tree Planting Exhibit for the Urban Greening Program Grant WEBB assisted the CVAG with preparing an exhibit for tree-planting along the Arts and Music alignment. WEBB reviewed existing landscaping, trees, opportunities, and constraints along the corridor and recommended the proposed trees.

Task 15 – Prepare Additional Legal and Plats and Provide Additional Right-of-Way Effort We have estimated that approximately 15 legal and plats are needed for the project. After 65% plan preparation, it is determined that an additional 35 legal and plats are required. We will prepare additional legal and plats.

WEBB will provide additional appraisals, acquisitions, negotiations, and escrow coordination services.

Task 16 – Utility Potholing and Utility Relocation
• We estimated approximately 20 potholes are needed for the project. After 65% plan preparation, it is determined that an additional 30 potholes are needed for the project. • We will coordinate with IID to relocate power poles along Van Buren. • We will coordinate with the Valley Sanitary District for manholes located within the bike barrier.

Task 17 – Additional Field Survey
• WEBB conducted further research on ROW and titles for the existing easements along Ave 48, including locations at Adams St, Endless Sky, Dune Palms Rd, Miraflores Blvd, Bougainvillea St, Jefferson St, Hjorth St, Calle Conejo, Coronado Dr, Desert Grove Dr, Arabia St, Oasis St, and intersections at Ave 49/Hjorth St, Ave 49/Braley Ct, Van Buren St, Las Flores Park, as well as along Dillon Rd.
• WEBB conducted additional field topo and ROW delineation research at Solano Ave and the parkway spanning between Monroe St and Arabia St, to facilitate the installation of a new signal location and for drainage mitigation purposes. 281
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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx • WEBB also conducted extra field topo at intersections along Ave 48, including Jackson St, Madison St, Monroe St, Outdoor Resort, Shields Ave, and Youngs Ln, to ensure compliance with ADA curb ramp designs.
• Furthermore, WEBB will conduct field topo and ROW research along the Dr. Carreon segment between Jackson St and Mangrove St. This is intended to support roadway widening efforts aimed at accommodating buffered Class II bike lanes at this segment.

Task 18 – Wayfinding Signages and Bike Amenities Hubs
Wayfinding Signages & Project Specific Signs
• As part of enhancing accessibility and navigation within the project area, WEBB will prepare the wayfinding signage plan. This plan will optimize the placement and design of signages to facilitate smooth movement for bicyclists along the corridor. • WEBB will design the street name signs explicitly tailored for the project, contributing to a cohesive and visually appealing streetscape that enhances the overall aesthetics and functionality of the project.

Bicycle Amenities Data Review and Design
• We will review the project bike amenities matrix at 9 locations and make recommendations on needed improvements. The recommendations will take into account the condition of each amenity type, required maintenance, needed utility infrastructure, or other specifics. • The team will develop a memorandum that reflects the specifications for each amenity type, inventory results, recommendations to be shown at the 9 locations (amenities layouts), and submit the results for CVAG acceptance.
• We will develop a layout and submittal for each of the nine locations including specific location for each amentity type.
• Results for the task will be presented via a virtual meeting and the task assumes one round of revisions. Attend up to two (2) meetings with the project team. • WEBB will provide the landscape themed plan sheets for the proposed bike amenities locations.

Task 19 – Additional Project Management and Coordination WEBB will provide additional project management and coordination. WEBB will schedule, chair, and prepare meeting agendas and meeting minutes. WEBB will collaborate closely with Golden Voice and the School District to facilitate and design the connection between Ave 49 and 50. 282 CLICK HERE to Return to Agenda
CVAG’ S ARTS & MUSIC LINE CONTRACT AMENDMENT

H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx Task 20 – Additional Specification and Cost Estimate
WEBB will provide project specifications and cost estimates, including various options like colored concrete or pavement coating alternative for the bike pathway, as well as alternatives for the raised bike barrier.
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CVAG’ S ARTS & MUSIC LINE CONTRACT AMENDMENT

H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx

EXHIBIT B - COMPENSATION FOR ADDITIONAL SCOPE OF SERVICES Services described in our Scope of Work (Exhibit “A”) shall be provided on a time and material basis not to exceed $2,234,565.

Compensation Breakdown
Task 1-Additional NEPA Effort $ 87,441
Task 2-Geotechnical and Drainage Analyses for the Bike Barrier Mitigation $ 28,457
Task 3-La Quinta Evacuation Channel Connector (LQEC Connector) $ 358,989 Task 4-Hjorth Street Alignment Extension to Ave 50 $ 47,000 Task 5-Prepare Improvement Plans for New Traffic Signal $ 203,500 Task 6-Revise Signing and Striping Plans $ 165,000
Task 7-Prepare Signing, Striping, and Pavement Marking Plans for the School Connector Spur $ 25,000
Task 8- Additional Effort for the Project Lighting $ 88,705 Task 9-Coordination with the CV Sync Project $ 10,000
Task 10-Resive Street Improvement & Intersection Improvement Plans $ 250,000
Task 11-Revise Art Treatment Plans $ 25,000
Task 12-Research & Recommend Alternate for Color Concrete $ 20,000 Task 13-Additional Graphics, Animation & Presentation Preparation $ 87,660 Task 14-Prepare Tree Planting Exhibit for Urban Greening Grant $ 12,000 Task 15-Prepare Additional Legal & Plats & Additional ROW $ 320,643 Task 16-Utility Potholing and Utility Relocation $ 189,670 Task 17-Additional Field Survey $ 30,000
Task 18-Wayfinding Signage and Bike Amenities Hubs $ 80,000 Task 19-Additional Project Management and Coordination $ 163,500 Task 20-Specifications and Cost Estimate $ 42,000
$ 2,234,565
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City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT

SERVICES WITH HGA TO ALLOCATE FUNDING FOR ADDITIONAL DESIGN SERVICES FOR CULTURAL CAMPUS PROJECT NO. 2019-01

RECOMMENDATION
Approve Amendment No. 3 to Agreement for Contract Services with HGA to allocate funding for additional design services for Cultural Campus Project No. 2019-01 in the amount of $18,718; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
• On March 1, 2022, Council approved an Agreement for Contract Services (Agreement) with Hammel, Green, and Abrahamson (HGA) to provide master planning and preliminary design services for the La Quinta Cultural Campus Project (Project).
• HGA collaborated with staff and stakeholders to design the Project, and on April 16, 2024, Council approved the preliminary design plans. • Amendment No. 3 (Attachment 1) to the Agreement proposes an $18,718 increase in compensation for the design of additional Project components that were not included in the original Project scope.

FISCAL IMPACT
Project budget reallocation of $18,718 into the master planning and preliminary design services category, for a total of $550,832, is requested due to costs related to additional Project components that were not included in the original design scope.

The Project budget was allocated in fiscal years (FY) 2019/20 and 2020/21 Capital Improvement Program (CIP). The current Project budget of $3,310,000 is available for FY 2023/24. FY 2024/25 proposes to include an additional $1,500,000 for design and construction. The following is the Project budget:

CONSENT CALENDAR ITEM NO. 12
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Current Project Budget Proposed Project Budget
Professional $ 190,182 $ 190,182
Master Planning/Design $ 550,832 $ 1,032,114
Construction $ 2,053,636 $ 3,053,636
Inspection/Testing/Survey $ 217,705 $ 217,705
Contingency $ 297,645 $ 316,363
TOTAL: $ 3,310,000 $ 4,810,000

BACKGROUND/ANALYSIS
The components of the La Quinta Cultural Campus include the La Quinta Museum, Lumberyard, casita, archive, and art plaza/gathering space referred to as the “oasis” (Attachment 2). In March 2022, an agreement was approved with HGA to provide master planning and preliminary design services for the Project with a focus on the following areas:
• Creating a more welcoming and clearly defined museum entrance • Improving museum flow and functionality
• Creating an inviting outdoor space for small events, art opportunities, and educational workshops
• Expanding and enhancing archive space
Project preliminary design plans were prepared by HGA based on requests and feedback provided by staff and stakeholders, including the La Quinta Historical Society and a Cahuilla Tribal Consultant. HGA presented updates to Council in June 2022, and March and July 2023 for direction and feedback.

On April 16, 2024, Council approved the preliminary design plans for the Project and authorized staff to move forward to the construction drawing phase.

Amendment No. 3, if approved, will use contingency funds to increase compensation for master planning and preliminary design services by $18,718, for a total of $550,832 of the Project budget, for costs related to additional Project components, specifically an enclosed hallway near the Museum entrance and a window in the Museum office area, added at staff’s request, which were not included in the original Project scope.

ALTERNATIVES
Council may deny and/or revise the proposed amendment.

Prepared by: Michael Calderon, Management Analyst
Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Amendment No. 3

2. Cultural Campus Rendering
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AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES

WITH HGA
This Amendment No. 3 (“Amendment 2”) to Agreement for Contract Services ("Agreement”) is made and entered into as of the 18 day of June 2024, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and HGA, a Corporation (“Contracting Party”).

RECITALS
WHEREAS, on or about March 2, 2022, the City and Contracting Party entered into an Agreement to provide Master Planning and Preliminary Design for the La Quinta Cultural Campus Project No. 2019-01, for a total not to exceed amount of $457,300. The term of the Agreement expired on June 30, 2023 (“Initial Term”); and WHEREAS, on or about June 27, 2023, the City and Contracting Party executed Amendment No. 1 and mutually agreed to extend the term of the Agreement for one additional year, from July 1, 2023, through June 30, 2024 (“Extended Term”); and WHEREAS, on or about September 11, 2023, the City and Contracting Party executed Amendment No. 2 and mutually agreed to amend Section 2.1 Contract Sum of the Agreement by an additional amount of $16,250 for preliminary design work initially scheduled for Phase 2 of the project, for a total not to exceed amount of $473,550: and WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement by an additional $18,718 for additional design work not included in the original scope of the project, for a total not to exceed amount of $492,268.

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows:

1. Section 2.1 is amended to read as follows:

Section 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Four Hundred Ninety Two Thousand Two Hundred Sixty Eight Dollars ($492,268) (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably ATTACHMENT 1
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deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

In all other respects, the original Agreement shall remain in effect.

IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 3 to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA HGA
a California municipal corporation
____ _______________________
JON McMILLEN, City Manager KEVIN DONAGHEY, Principal
City of La Quinta, California HGA
Dated:___________________ Dated:______________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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SCOPE OF SERVICES
Professional design services for this effort are as listed below, and will be provided by HGA unless noted otherwise):

1. Architectural / Planning

2. Civil

3. Landscape

4. Structural

5. Electrical

6. Lighting Design

7. IT / Security (Low Voltage)

8. Cost Estimating

9. Tribal Liaison – Major Robinson
PROJECT PHASES:

The scope of work includes the following project phases by percentage:

1. Master Planning – 40%

2. Preliminary Design – 60%
SCOPE DESCRIPTION (FROM RFP):

Phase 1 – Master Planning
• Utilize information found in the Village Build-out Plan and accompanying EIR to create a master plan of the Cultural Campus components to be integrated with La Quinta Community Park owned by DRD and the surrounding Village. • Open up the lumberyard property to create access to the Village Promenade. • Identify walkability/connectivity opportunities between the Cultural Campus and other points of interest in the Village (Old Town, other shopping centers, parks, neighborhoods, etc.)
• Identify parking for the Cultural Campus.
• Improve the flow in the existing Museum and create a natural walkway space between the Cultural Campus components.
• Conduct community outreach (both virtual and in-person) • Develop Cultural Campus Master Plan consistent with Village Commercial District and Village Build-out Plan Area (codified in the La Quinta Zoning Code). • Establish standards for architectural materials, landscape planting/hardscape palettes • Confirm scope extents for Phase 2 work (including museum archiving resources) Exhibit A
Scope of Services
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Phase 2 – Preliminary Design
Site Improvements (Conceptual Options and Preliminary Plans) Provide up to three (3) options to create spaces as identified below (Art Exhibition, Garden, Connectivity), and prepare preliminary plans from the City-approved option that include floor plans, elevations, site improvements, seismic analysis, landscape layout, irrigation layout with point of connection, parking layout, specifications, cost estimate, and utility layout with point of connections. In addition:
• Consult the information found in the seismic review and historic assessment of the properties previously conducted by the City and implement the findings in the design. • Based on seismic retrofit, utilize the window view corridors of the lumberyard as exhibit opportunities and/ or utilize the lumberyard outdoor area as covered outdoor event space.
• Incorporate trees throughout the campus.
• Improve Casita back entry to allow easier access from Museum. • Create a main entrance that is connected and inviting, in order to improve wayfinding for entrances to the Museum.
• Incorporate breezeways to connect spaces.
• Create a shaded space for outdoor art installations, performances, and entertainment. • Create new indoor and outdoor exhibit space to house temporary and/or permanent art exhibits and installations including opportunities for Art in Public Places pieces. • Improve the audio/visual and wifi components to allow interactive/digital displays • Create a space for non-archive storage.
• Enhance the lighting on the interior/exterior of the buildings. • Incorporate amenities and infrastructure to provide sound and music throughout the space.
• Identify easily maintained plants at the Cahuilla garden. • Coordinate with utility companies to underground utility poles located on the south side of the property (reroute scope NIC, to be carried out by utility company) • Coordinate with Coachella Valley Water District to procure a point of connection for irrigation water.

Cultural/Historical Archiving Resources (Conceptual Options and Preliminary Plans) Provide up to three (3) options to construct a permanent archive location that meets artifact and Museum standards, with locations considered within one of the existing buildings or as a separate building located within the Cahuilla Gardens, and prepare preliminary plans from the City-approved option that will include floor plans, elevations, site improvements, seismic analysis, specifications, cost estimate, and utility layout with points of connections.

In addition, coordinate requirements for Archiving Space that include:
• Storage area protection from exterior environment and light, and ability to consistently maintain a small range of temperature/light/humidity
• Location away from pipes/water heaters, etc. that can leak, emit heat/light • Specify shelving/cabinets secured to floors and walls 290 CLICK HERE to Return to Agenda
• Temperature control in space that meet archive standards by means of system that heats, cools, humidifies and dehumidifies to maintain proper conditions. • Locate area to be separated from exterior walls/doors, by corridors/offices, etc. (no windows/doors opening to the exterior in storage space) • Extra storage space to accommodate future needs
• Work/processing space within the storage area
• Storage space for archive/preservation materials
• Archivist office space
• Research space for public/researchers to view collections items • Archive security, such as surveillance and access control • Coordinate with Coachella Valley Water District as needed to procure a point of connection for water and sewer.

MEETINGS:

HGA will facilitate and/or attend the following meetings at each project phase. See attached project schedule for approximate timeframe. For each workshop, HGA can facilitate separate sessions as needed to accommodate the various project stakeholders and components, but it is assumed that this will not exceed four (4) separate sessions per workshop.

Meetings are assumed to be virtual unless otherwise noted or specifically required by La Quinta.

Master Planning:

1. Initial Kick-Off / Visioning (In- Person):
- Tour Facility; Establish Goals; Confirm Roles/Responsibilities and Project Extents

2. Planning Workshop #1
- Recap Visioning Goals and Confirm Priorities; Review Constraints and Opportunities

3. Planning Workshop #2 (In-Person)
- Re-Confirm Priorities, Constraints and Opportunities; Benchmarking; Planning Options

4. Planning Workshop #3
- Review Updated Planning Options, Material/Planting Palettes; Select Final Scheme

5. MP Final Presentation (In-Person)

6. Weekly progress check-ins with LQ team as desired
Preliminary Design:

1. Preliminary Design Kick-Off
- Establish Goals of Phase; Review Extent of Deliverables; Re-Confirm Scope

2. Preliminary Design Workshop #1 (In-Person)
- Recap Goals and Confirm Schedule; Design/Systems Options

3. Preliminary Design Workshop #2
- Recap Goals and Confirm Schedule; Design/Systems Progress Updates

4. Preliminary Design Workshop #3 (In-Person)
- Recap Goals and Confirm Schedule; Final Selection of Design/Systems

5. Final Presentation to Stakeholders

6. Presentation to Planning Commission (In-Person)

7. Meetings with Public Works, Fire Department, and Coachella Valley Water District as needed (In-Person)

8. Weekly or bi-weekly progress check-ins with LQ team as desired 291 CLICK HERE to Return to Agenda
In addition to the meetings listed above, HGA will facilitate incremental internal A/E team meetings for interdisciplinary coordination as necessary to complete the scope of services described herein.

SUBMITTALS:

The project will include the following milestone submissions:

1. Master Planning Report (Draft + Final)

2. 100% Preliminary Design Drawings and Specifications (Draft + Final)

3. Progress diagrams, plans, etc as needed to facilitate planning, design and engineering reviews with city agencies
All milestone submissions will be digital unless noted otherwise.

SCHEDULE:

The following is HGA’s proposed schedule to complete the work described herein:

1. Master Planning – 3.5 Months

2. Preliminary Design – 4 Months (following LQ approval of MP and notice to proceed for PD phase)
Se attached schedule exhibit for additional information. Efforts will be made by all parties and HGA to streamline these durations if possible.

ASSUMPTIONS

1. All services shall be performed in accordance with the professional standard of care applicable to those who provide services of the type called for in the Agreement for projects of a scope and complexity comparable to the Project. Whenever a covenant or statement is made by Design Consultant in the Agreement or elsewhere concerning the services or deliverables to be provided by Design Consultant, such covenant or statement is made or agreed subject to the standard of care set forth in this paragraph. No express warranties concerning any matter or thing have been made by Design Consultant, and any implied warranties relating to services or work product of Architect are expressly disclaimed.

2. The owner shall provide the design team with all existing documentation including site surveys, site utility information, as-built site drawings, topographic maps, design standards, geotechnical evaluation reports, and all proposed or adopted development plans in the areas that will be addressed by this project. Survey work is excluded.

3. Geotechnical surveys are excluded. HGA consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons or property to hazardous materials or toxic substances in any form at the Project site.

4. Changes to the project scope requested by the owner that are contrary to previous steering committee/user group direction can be provided as an Additional Service to this scope.
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5. Any consulting services other than the disciplines outlined in this proposal will be considered as additional services.

6. Presentation renderings, animations and presentation models in addition to those listed in this proposal will be considered additional. It is assumed that (4) 3D exterior-view renderings will be developed, in addition to diagrams and other supporting graphics to convey the proposed planning/design strategies.

7. CEQA-related services are not included.

8. Sustainable design measures will be explored; however, LEED registration/administration services are excluded.

9. Survey and documentation of existing project conditions is excluded.

10. Deliverables for the Master Planning phase will include a report that includes an executive summary; goals and visioning for the project; project context; proposed planning strategies; record of community outreach and feedback (incl Cahuilla Tribe); systems narratives (mechanical, electrical, plumbing, civil, structural, low voltage, lighting, sustainability); landscape narrative and diagrams; cost estimate and project schedule; meeting minutes

11. Deliverables for the Preliminary Design phase will include schematics-level drawings and specifications; updated cost estimate and project schedule; updated 3D renderings (assumed to be same views from planning phase); material/finish palettes

12. All deliverables are assumed to be digital, unless noted otherwise

13. The Tribal Liaison is assumed to make (2) visits to La Quinta for outreach and engagement with the Cahuilla community – each visit assumed to be (2) days maximum

14. The design team will facilitate in-person meetings no less than one per month; all other workshops, meetings, and community engagement will be virtual

15. Design services related to this effort will not extend beyond November 15, 2022

16. All services to be performed pursuant to the Standard Form of Design Consultant Services Agreement shall be performed in accordance with the professional standard of care applicable to those who provide services of the type called for in the Agreement for projects of a scope and complexity comparable to the Project. Whenever a covenant or statement is made by Design Consultant in the Agreement or elsewhere concerning the services or deliverables to be provided by Design Consultant, such covenant or statement is made or agreed subject to the standard of care set forth in this paragraph. No express warranties concerning any matter or thing have been made by Design Consultant, and any implied warranties relating to services or work product of Architect are expressly disclaimed.

17. Arborist assessment of existing trees or plants within the project site boundary is not included

18. Selection of art pieces to be included in any part of the project scope in not included. It is assumed that the City will provide HGA with all information needed to coordinate the provisions needed for any art pieces to be included in the project.

19. Seismic analysis for the existing Lumberyard structure in the Preliminary Design stage will include review of as-builts and visual assessment of the existing structure by the structural engineer, and identification of noted deficiencies and potential upgrade measures necessary for code compliance through written narrative, which will be used for the cost estimate. This effort will not include detailed structural calculations/modeling, which is recommended as part of the construction document phase to confirm and refine proposed seismic upgrade measures. The effort does not include seismic upgrades to the existing Museum or Casita structures.
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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement in Fiscal Year 2023/2024 is Four Hundred Ninety Two Thousand Two Hundred Sixty Eight Dollars ($492,268) (“Contract Sum”). 294 CLICK HERE to Return to Agenda
Archive
Lumberyard
Casita
Oasis Museum
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO DESERT CONCEPTS CONSTRUCTION, INC.

FOR CITYWIDE LANDSCAPE MAINTENANCE WITHIN LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, PROJECT NO. 2023-28; AND AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE DESERT CONCEPTS CONSTRUCTION, INC. AS A

SELECT SOURCE FOR EXTRA WORK AND ON-CALL MAINTENANCE SERVICES

RECOMMENDATION
Award a contract to Desert Concepts Construction, Inc. for Citywide Landscape Maintenance Services within the Landscape and Lighting Assessment District 89-1, Project No. 2023-28; authorize the Public Works Department to utilize Desert Concepts Construction, Inc. as a select source for extra work and on-call landscape maintenance services for up to $300,000 in fiscal year 2024-25; and authorize the City Manager to execute the contract.

EXECUTIVE SUMMARY
• The City contracts landscape maintenance services for public medians, parkways, retention basins, and fire stations, to maintain aesthetically pleasing streetscapes throughout the City.
• On April 2, 2024, the City posted a Request for Qualifications (RFQ) for citywide landscape maintenance services within the Landscape and Lighting Assessment District 89-1 (L&L) including on-call services; received 3 responses; and the selection committee recommends contracting with Desert Concepts Construction, Inc. (Desert Concepts) based on their qualifications and experience. • Staff requests authority to utilize Desert Concepts as a select source for additional on-call maintenance services within the L&L areas for landscape maintenance and renovations outside of the scope of this contract for fiscal year (FY) 2024-25.

FISCAL IMPACT
The contract is for an initial 1-year term and may be extended for 6 additional years based on satisfactory performance by Desert Concepts. The total cost for FY 2024/25 is $1,380,000, allocated between the L&L Fund account 215-7004-60112 at $1,320,000 and Fire Fund account 101-2002-60112 at $60,000. At this time, staff seeks authorization for a 3-year period, should the available extended terms be executed. The costs are detailed below:

CONSENT CALENDAR ITEM NO. 13
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Fiscal Year – L&L AD 89-1 Landscape
Maintenance Services Cost
FY 2024-25 $1,380,000
FY 2025-26 $1,380,000
FY 2026-27 $1,380,000
Contingency at 5%
(compounded year-over-year for CPI per Section 1240) $ 210,450 Grand Total: $4,350,450
Staff requests Council approval for additional spending authority up to $300,000 in FY 2024/25 for extra work and on-call services. The $300,000 would be charged in increments as needed to the appropriate budgeted maintenance services account(s) L&L 215-7004- 60691; Fire Stations 101-2002-60112; Museum 202-3006-60112; Library 202-3004-60112; Parks 101-3005-60691; for weed abatement, landscape or field maintenance and/or renovation on City property.

BACKGROUND/ANALYSIS
The City contracts citywide landscape maintenance within the L&L for daily, weekly and monthly maintenance of all landscaped areas located within the City’s right-of-ways and Fire Stations.

On April 2, 2024, an RFQ was posted for citywide landscape maintenance and on-call landscape maintenance services. The RFQ included increased service levels, arboricultural services, and higher staffing levels. A mandatory pre-proposal meeting was held on April 16, 2024; 5 contractors attended; and 3 proposals were received.

On May 8, 2024, the selection committee reviewed the proposals and recommends contracting with Desert Concepts based on their qualifications and experience.

The proposed contract (Attachment 1) includes landscape maintenance of public medians, parkways, retention basins, and fire stations. Section 1240 of the contract also allows for extra work for landscape renovation and improvements on an on-call as-needed basis.

On-call services is not guaranteed work, however, utilizing the same contractor as a select source for extra work would ensure continuity and consistency of maintenance and improvements in areas with aged and deferred landscape maintenance and at City property not located within the contracted maintenance areas. This work may include modifications to the irrigation system, replacement of trees, shrubs, ground cover, accident damage, vandalism repair, weed abatement, storm debris cleanup, and irrigation repair and assessments.

Staff requests Council approval for additional spending authority with Desert Concepts for extra work and on-call services up to $300,000 in FY 2024/25. 298 CLICK HERE to Return to Agenda
The contract would be for an initial one-year term, effective July 1, 2024, through June 30, 2025. The contract may be extended for 6 additional years, renewable at 1, 2, or 3-year terms, to be executed at the beginning of a FY through FYs 2030/31, at the City’s discretion, should the contractor perform in a satisfactory manner. Staff will seek Council approval for additional spending authority annually and provide an update on the status of the contract and on the L&L landscape maintenance costs for each FY.

ALTERNATIVES
Council may direct staff to choose the next most qualified proposer or, direct staff to prepare new specifications and re-advertise for citywide landscape services. However, that would cause a delay in services.

Prepared by: Dianne Hansen, Maintenance & Operations Superintendent Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Contract with Desert Concepts
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ATTACHMENT 1
SECTION 1300

CONTRACT
THIS CONTRACT, by and between the CITY OF LA QUINTA, a municipal corporation, herein referred to as "City," and Desert Concepts Construction, Inc. , herein referred to as, "Contractor."
In consideration of their mutual covenants, the parties hereto agree as follows:

1. Contractor shall furnish all necessary labor, material, equipment, transportation, and services to perform Landscape Maintenance Services for Landscape and Lighting Assessment District 89-1 t Project No. 2023-28 and On-Call Landscape Maintenance Services in the City of la Quinta, California pursuant to the Request For Qualifications (RFQ) the project Specifications, and Contractor's Proposal, all of which documents shall be considered a part hereof as though fully set herein.

Should any provisions of Contractor's Proposal be in conflict with the Notice Inviting Proposals, Specifications, or this Contract, then the provisions of said Contract, Specifications, the Request for proposal shall be controlling in that order of precedence. The time frame for work shall be in accordance with that specified in the RFQ.

2. Contractor will comply with all Federal, State, County, and La Quinta Mtniclpal Code Regulations, which are, amended from time to time, incorporated herein by reference.

3. All work shall be done In a manner satisfactory to the Maintenance & Operations Superintendent.

4. Contractor shall commence work on July 1, 2024 after the issuance of a written Notice to Proceed.

5. In consideration of said work, City agrees to pay Contractor such sums as shall be approved by the Maintenance & Operations Superintendent at monthly sums and/or unit prices stated In the Contractor's Proposal, the base consideration ($ 1,380,QOJL.OO). All payments shall be subject to approval by the Maintenance & Operations Superintendent and shall be in accordance with the terms, conditions, and procedures provided in the Specifications.

6. The Contractor shall not knowingly pay less than the general prevailing rate for per diem wages, as determined by the State of California Department of Industrial Relations and referred to in the RFP, to any workman employed for the work to be performed under this contract; and the Contractor shall forfeit as a penalty to the City the sum of Twenty-Five Dollars ($25.00) for each calendar day, or fraction thereof, for such workman paid by him or by any subcontractor under him in violation of this provision (Sections 1770-1777, Labor Code of California).

Pursuant to Section 1770, et. seq., of the California Labor Code, the successful proposer shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. These wage rates are available from the California Department of Industrial Relations' Internet website at http://www.dir.ca.gov.

Contract 1300-1
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Pursuant to Section 1725.5 of the Californla Labor Code, no contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations at the time the contract is awarded. Contractors and subcontractors may find additional information for registering at the Department of Industrial Relations website at http://www.dir.ca.gov/Publlc-Works/PublicWorks.html.

Pursuant to Labor Code section 1771.1, no contractor or subcontractor may be listed on the proposal for a public works project submitted on or after March 1, 2015 unless registered with the Department of Industrial Relations. Furthermore, all proposers and contractors are hereby notified that no contractor or subcontractor may be awarded, on or after April 1, 2015, a contract for public work on a public works project unless registered with the Department of Industrial Relations.

Pursuant to Labor Code section 1771.4, all proposers are hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

7. Concurrently with the execution of this Contract, Contractor shall furnish a Performance bond and a Payment Bond of a surety satisfactory to City, as provided in said Specifications or RFP, the cost of which shall be paid by Contractor.

8. Except for the gross negligence or willful misconduct of an Indemnified Party (as hereinafter defined), the Contractor hereby assumes liability for and agrees to defend (at Indemnified Parties' option}, indemnify, protect and hold harmless City and its Project Consultants, and Engineers, officers, agents, and employees ("Indemnified Parties") from and against any and all claims, charges, damages, demands, actions, proceedings, losses, stop notices, costs, expenses (including counsel fees), judgments, civil fines and penalties, liabilities of any kind or nature whatsoever, which may be sustained or suffered by or secured against the Indemnified Parties arising out of or encountered In connection with this Contract or the performance of the Work including, but not limited to, death of or bodily or personal injury to persons or damage to property, including property owned by or under the care and custody of City, and for civil fines and penalties, that may arise from or be caused, In whole or in part, by any negligent or other act or omission of Contractor, its officers, agents, employees or Subcontractors including, but not limited to, liability arising from:

Contr;11;t

1. Any dangerous, hazardous, unsafe or defective condition of, in or on the premises, of any nature whatsoever, which may exist by reason of any act, omission, neglect, or any use or occupation of the premises by Contractor, its officers, agents, employees, or subcontractors;

2. Any operation conducted upon or any use or occupation of the premises by Contractor, its officers, agents, employees, or subcontractors under or pursuant to the provisions of this contract or otherwise;

3. Any act, omission or negligence of Contractor, its officers, agents, employees, or Subcontractors;

4. Any failure of Contractor, its officers, agents or employees to comply with any of the terms or conditions of this Contract or any applicable federal, state, regional, or municipal law, ordinance, rule or regulation; and

5. The conditions, operations, uses, occupations, acts, omissions or negligence referred to in Sub-subsections (1 ), {2), (3), and (4), existing or conducted upon or arising 1$00·2
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from the use or occupation by Contractor on any other premises in the care, custody and control of City.

The Contractor also agrees to Indemnify City and pay for all damages or loss suffered by City Including but not limited to damage to or loss of City property, to the extent not insured by City and loss of City revenue from any source, caused by or arising out of the conditions, operations, uses, occupations, acts, omissions or negligence referred to in Sub�subsections (1), (2), (3), (4) and (5).

Contractor's obligations under this Section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnified Party.

However, without affecting the rights of City under any provision of this Contract, Contractor shall not be required to Indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by Contract between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Contract. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section.

Failure of City to monitor compliance with these requirements Imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to Indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Contract or this section.

This indemnity shall survive termination of the Contract or Final Payment hereunder. This Indemnity Is In addition to any other rights or remedies that the Indemnified Parties may have under the law or under any other Contract Documents or Agreements. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, in its sole discretion, reserve, retain or apply any monies to the Contractor under this Contract for the purpose of resolving such claims; provided, however, City may release such funds If the Contractor provides City with reasonable assurance of protection of the Indemnified Parties' Interests, City shall, in its sole discretion, determine whether such assurances are reasonable.

Approval of any insurance contracts by the City does not relieve the Contractor or subcontractors from liability under Section 1340-1.01 Indemnification of the Specifications. The City will not be liable for any accident, loss, or damage to the work prior to its completion and acceptance.

9. Contractor shall hold the County of Riverside, its officers, agents and employees free and harmless from any liability whatsoever, including wrongful death, based or asserted upon any act or omission of principal, its officers, agents, employees or sub-contractors relating to or in any way connected with or arising from the accomplishment of the work, whether or not such acts or omissions were in furtherance of the work requires by the Contract Documents and agrees to defend at his expense, including attorney fees, City of La Quinta, County of Riverside, Contract 1300•3
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Its officers, agents, employees and Independent Architect in any legal action based on any such alleged acts or omissions.

10. Except as otherwise required, Contractor shall concurrently with the execution of this contract, furnish the City satisfactory evidence of insurance of the kinds and In the amounts provided in said Specifications, Section 1340�2.0, Insurance Requirements. This insurance shall be kept in full force and effect by Contractor during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without 30 days unconditional written notice to the City and shall name the City as an additional insured on the Commercial General Liability pollcy only. Contractor shall furnish evidence of having in effect and shall maintain Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self-insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract.

11. Contractor shall forfeit as a penalty to City $25.00 for each laborer, workman, or mechanic employed in the execution of this Contract by said Contractor, or any subcontractor under it, upon any of the work herein mentioned, for each calendar day during which such laborer, workman, or mechanic is required or permitted to work at other than a rate of pay provided by law for more than 8 hours in any one calendar day and 40 hours in any one calendar week, In violation of the provisions of Sections 1810-1815 of the Labor Code of the State of California.
tt 12. In accepting this Contract, Contractor certifies that in the conduct of its business it does not deny the right of any individual to seek, obtain and hold employment without discrimination because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age as provided in the California Fair Employment Practice Act (Government Code Sections 12900, et seq.) Contractor agrees that a finding by the State Fair Employment Practices Commission that Contractor has engaged during the term of this Contract in any unlawful employment practice shall be deemed a breach of this Contract and Contractor shall pay to City $1,607.00 liquidated damages for each such breach committed under this contract.

13. Contractor also agrees that for contracts in excess of $30,000 and more than 20 calendar days duration, that apprentices will be employed without discrimination In an approved program in a ratio established in the apprenticeship standards of the craft involved (Sections 1777.5 and 1777.6, Labor Code of California}. Contractors who willfully fail to comply will be denied the right to submit a proposal on public projects for a period of six months in addition to other penalties provided by law.

14. This Contract shall not be assignable by Contractor without the written consent of City.

15. In accepting this Contract, Contractor certifies that no member or officer of the firm or corporation is an officer or employee of the City except to the extent permitted by law.

16. Contractor certifies that it is the holder of any necessary California State Contractor's License and authorized to undertake the above work.

17. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the contract and/or is paying only the Contract 1900-4
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amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract.

18. The Contractor shall maintain and preserve all such records for a period of at least three years after termination of the contract.

19. · The Contractor shall maintain all such records in the City of La Quinta. If not, the Contractor shall, upon request, promptly deliver the records to the City or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than at City offices Including. but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.

20. The further terms, conditions, and covenants of the Contract are set forth In the Contract Documents, each of which is by this reference made a part hereof.

Contract 1300-5
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SECTION 1240

SUMMATION - FORM

CITYWIDE LANDSCAPE MAINTENANCE SERVICES
LANDSCAPE & LIGHTING ASSESSMENT DISTRICT 89-1
PROJECT NO. 2023-28

RETENTION BASINS, MEDIAN ISLANDS, PARKWAYS, AND CIVIC FACILITIES Item No. Description Unit Quantity Unit Price Annual Price 1 Turf SF 814,085
2 Shrubs and Ground Cover SF 2,578,612
3 Irrigation SF 3,337,697
TOTAL
FIRE STATIONS – WEEKLY SERVICE
Item No. Description – Fire Stations Unit Quantity Unit Price Annual Price 1 Turf SF 14,054
2 Shrubs and Ground Cover SF 83,494
3 Irrigation SF 103,748
TOTAL

TOTAL BASE PROPOSAL INCLUDING RETENTION BASINS, MEDIAN ISLANDS, PARKWAYS, AND FIRE STATIONS _______-
(IN WORDS)
($ )
A. Initial Annual Contract Period will be for one year (12 months) from July 1, 2024, until June 30, 2025.

B. The City may elect to exercise an extension to renew this contract for six (6) additional terms with a ninety (90)-day notice, contingent upon satisfactory work of the Contractor.

C. The City may authorize a maximum increase per fiscal year to the above listed contract amount based on the Local Consumer Price Index for Riverside, San Bernardino, and Ontario areas.

D. Authorized extra work and services may be requested in an annual amount to be determined at the City’s discretion and approved by City Council for landscape restoration and/or additional On-Call Landscape Maintenance services within the L&L, non-contracted maintenance areas, other City Facilities, and parks.
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City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO HORIZON LIGHTING, INC. FOR CITYWIDE

LIGHTING MAINTENANCE WITHIN THE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, PROJECT NO. 2023-29; AND AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE HORIZON LIGHTING, INC. AS A SELECT SOURCE FOR

EXTRA WORK AND ON-CALL ELECTRICAL SERVICES

RECOMMENDATION
Award a contract to Horizon Lighting, Inc. for Citywide Lighting Maintenance within the Landscape and Lighting Assessment District 89-1, Project No. 2023-29; authorize the Public Works Department to utilize Horizon Lighting, Inc. as a select source for extra work and on-call electrical Services for up to $200,000 in fiscal year 2024/25; and authorize the City Manager to execute the contract.

EXECUTIVE SUMMARY
 The City contracts citywide landscape lighting maintenance services (Lighting Maintenance) within the Landscape and Lighting Assessment District 89-1 (L&L).  On April 2, 2024, the City posted a Request for Qualifications (RFQ) for Lighting Maintenance within the L&L, including on-call services; received 2 responses; and the selection committee recommends contracting with Horizon Lighting, Inc. (Horizon) based on their qualifications and experience.  Staff requests authority to utilize Horizon as a select source for additional on-call electrical services within the L&L areas for lighting improvements outside of the scope of this contract for fiscal year (FY) 2024/25.

FISCAL IMPACT
The total cost for FY 2024/25 is $79,927 allocated in L&L fund (account 215-7004-60104).

The total cost for this agreement, over the initial 1-year term and optional 6-year extensions is detailed below:

CONSENT CALENDAR ITEM NO. 14
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Fiscal Year – L&L AD 89-1 Lighting
Maintenance Services Cost
FY 2024-25 $79,927
FY 2025-26 $79,927
FY 2026-27 $79,927
FY 2027-28 $79,927
FY 2028-29 $79,927
FY 2029-30 $79,927
FY 2030-31 $79,927
Contingency at 5%
(compounded year-over-year for CPI per Section 1240) $91,278 Grand Total: $650,767
Staff requests Council approval for additional spending authority up to $200,000 in FY 2024/25 for extra work and on-call services. The $200,000 would be charged in increments as needed to the appropriate budgeted maintenance services account(s); L&L 215-7004- 60691; Parks 101-3005-60691; and Buildings 101-3008-60691 for lighting maintenance and/or electrical repairs on City property.

BACKGROUND/ANALYSIS
The City contracts citywide monthly Lighting Maintenance within the L&L, which includes the City’s right-of-ways, Fire Stations, and parking lots.

On April 2, 2024, an RFQ was posted for Lighting Maintenance and on-call electrical services. A mandatory pre-proposal meeting was held on April 16, 2024; 5 contractors attended; and 2 proposals were received.

On May 8, 2024, the selection committee reviewed the proposals and recommends contracting with Horizon located in Indio, based on their qualifications and experience.

The proposed contract (Attachment 1) includes Lighting Maintenance service within the L&L for medians, parkways, parking lots, and fire stations. The contract also allows for extra electrical services, maintenance and repairs on an on-call as-needed basis. On-call services is not guaranteed work, however, utilizing the same contractor as a select source for extra work within these areas ensures continuity and consistency of services, and completion of work in a timely manner in City buildings and other non-contracted areas.

This work may include electrical repairs, LED conversions, new lighting installation, meter pedestal/panel replacements, and panel upgrades.

Staff requests Council approval for additional spending authority with Horizon for extra work and on-call services up to $200,000 in FY 2024/25.

The contract would be for an initial one-year term, effective July 1, 2024, through June 30, 2025. The contract may be extended for 6 additional years, renewable at 1, 2, or 3-year 308 CLICK HERE to Return to Agenda
terms, to be executed at the beginning of a FY through FYs 2030/31 at the City’s discretion if the contractor perform in a satisfactory manner.

ALTERNATIVES
Council may direct staff to choose the next most qualified proposer or, direct staff to prepare new specifications and re-advertise for citywide Lighting Maintenance services.

However, that would cause a delay in services.

Prepared by: Dianne Hansen, Maintenance & Operations Superintendent Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Contract with Horizon
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SECTION 1300

CONTRACT
THIS CONTRACT, by and between the CITY, OF LA QUINTA, a municipal corporation, herein referred to as " City," and Horizon Lighting Inc. herein referred to as, Contractor."
WIT NESSETH:

In consideration of their mutual covenants, the parties hereto agree as follows:

1. Contractor shall furnish all necessary labor, material, equipment, transportation, and services to perform Landscape Lighting and Maintenance Services for Landscape and Lighting Assessment District 89- 1, Project No. 2023- 29 and for On -Call Electrical Maintenance Services within the L& L, Parks, Buildings, and Facilities maintenance areas in the City of La Quinta, California pursuant to the Request for Qualifications and Proposal ( RFP), the project Specifications, and Contractor' s Proposal, all of which documents shall be considered a part hereof as though fully set herein.

Should any provisions of Contractor' s Proposal be in conflict with the RFP, Specifications, or this Contract, then the provisions of said Contract, Specifications, and RFP shall be controlling in that order of precedence. The time frame for work shall be in accordance with that specified in the RFP.

2. Contractor will comply with all Federal, State, County, and La Quinta Municipal Code Regulations, which are, amended from time to time, incorporated herein by reference.

3. All work shall be done in a manner satisfactory to the Public Works Manager.

4. Contractor shall commence work on July 1, 2024 after the issuance of a written Notice to Proceed.

5. In consideration of said work, City agrees to pay Contractor such sums as shall be approved by Public Works Manager at monthly sums and/ or unit prices stated in the Contractor' s Proposal, the base consideration ($ . 00). All payments shall be subject to approval by the Public Works Manager and shall be in accordance with the terms, conditions, and procedures provided in the Specifications.

6. The Contractor shall not knowingly pay less than the general prevailing rate for per diem wages, as determined by the State of California Department of Industrial Relations and referred to in the RFP, to any workman employed for the work to be performed under this contract; and the Contractor shall forfeit as a penalty to the City the sum of Twenty - Five Dollars ($ 25. 00) for each calendar day, or fraction thereof, for such workman paid by him or by any subcontractor under him in violation of this provision ( Sections 1770- 1777, Labor Code of California).

Pursuant to Section 1770, et. seq., of the California Labor Code, the successful proposer shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. These wage rates are available from the California Department of Industrial Relations' Internet website at http:// www. dir. ca. gov.

Contract 1300- 1
79,927
ATTACHMENT 1
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Pursuant to Section 1725. 5 of the California Labor Code, no contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations at the time the contract is awarded. Contractors and subcontractors may find additional information for registering at the Department of Industrial Relations website at http:// www. dir. ca. gov/ Public- Works/ PublicWorks. html.

Pursuant to Labor Code section 1771. 1, no contractor or subcontractor may be listed on a proposal for a public works project submitted on or after March 1, 2015 unless registered with the Department of Industrial Relations. Furthermore, all proposers and contractors are hereby notified that no contractor or subcontractor may be awarded, on or after April 1, 2015, a contract for public work on a public works project unless registered with the Department of Industrial Relations.

Pursuant to Labor Code section 1771. 4, all proposers are hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

7. Concurrently with the execution of this Contract, Contractor shall furnish a Performance Bond and a Payment Bond of a surety satisfactory to City, as provided in said Specifications or Request for Proposal, the cost of which shall be paid by Contractor.

8. Except for the gross negligence or willful misconduct of an Indemnified Party ( as hereinafter defined), the Contractor hereby assumes liability for and agrees to defend ( at Indemnified Parties' option), indemnify, protect and hold harmless City and its Project Consultants, and Engineers, officers, agents, and employees (" Indemnified Parties") from and against any and all claims, charges, damages, demands, actions, proceedings, losses, stop notices, costs, expenses ( including counsel fees), judgments, civil fines and penalties, liabilities of any kind or nature whatsoever, which may be sustained or suffered by or secured against the Indemnified Parties arising out of or encountered in connection with this Contract or the performance of the Work including, but not limited to, death of or bodily or personal injury to persons or damage to property, including property owned by or under the care and custody of City, and for civil fines and penalties, that may arise from or be caused, in whole or in part, by any negligent or other act or omission of Contractor, its officers, agents, employees or Subcontractors including, but not limited to, liability arising from:

1. Any dangerous, hazardous, unsafe or defective condition of, in or on the premises, of any nature whatsoever, which may exist by reason of any act, omission, neglect, or any use or occupation of the premises by Contractor, its officers, agents, employees, or subcontractors;

2. Any operation conducted upon or any use or occupation of the premises by Contractor, its officers, agents, employees, or subcontractors under or pursuant to the provisions of this contract or otherwise;

3. Any act, omission or negligence of Contractor, its officers, agents, employees, or Subcontractors;

4. Any failure of Contractor, its officers, agents or employees to comply with any of the terms or conditions of this Contract or any applicable federal, state, regional, or municipal law, ordinance, rule or regulation; and

5. The conditions, operations, uses, occupations, acts, omissions or negligence referred to in Sub -subsections ( 1), ( 2), ( 3), and ( 4), existing or conducted upon or arising Contract 1300-2
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from the use or occupation by Contractor on any other premises in the care, custody and control of City.

The Contractor also agrees to indemnify City and pay for all damages or loss suffered by City including but not limited to damage to or loss of City property, to the extent not insured by City and loss of City revenue from any source, caused by or arising out of the conditions, operations, uses, occupations, acts, omissions or negligence referred to in Sub -subsections ( 1), ( 2), ( 3), ( 4) and ( 5).

Contractor' s obligations under this Section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnified Party.

However, without affecting the rights of City under any provision of this Contract, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by Contract between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City' s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Contract. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section.

Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Contract or this section.

This indemnity shall survive termination of the Contract or Final Payment hereunder. This Indemnity is in addition to any other rights or remedies that the Indemnified Parties may have under the law or under any other Contract Documents or Agreements. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, in its sole discretion, reserve, retain or apply any monies to the Contractor under this Contract for the purpose of resolving such claims; provided, however, City may release such funds if the Contractor provides City with reasonable assurance of protection of the Indemnified Parties' interests. City shall, in its sole discretion, determine whether such assurances are reasonable.

Approval of any insurance contracts by the City does not relieve the Contractor or subcontractors from liability under Section 1340- 1. 0, Indemnification of the Specifications. The City will not be liable for any accident, loss, or damage to the work prior to its completion and acceptance.

9. Contractor shall hold the County of Riverside, its officers, agents and employees free and harmless from any liability whatsoever, including wrongful death, based or asserted upon any act or omission of principal, its officers, agents, employees or sub -contractors relating to or in any way connected with or arising from the accomplishment of the work, whether or not such acts or omissions were in furtherance of the work requires by the Contract Documents and agrees to defend at his expense, including attorney fees, City of La Quinta, County of Riverside, Contract 1300- 3
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its officers, agents, employees and Independent Architect in any legal action based on any such alleged acts or omissions.

10. Except as otherwise required, Contractor shall concurrently with the execution of this contract, furnish the City satisfactory evidence of insurance of the kinds and in the amounts provided in said Specifications, Section 1340- 2. 0, Insurance Requirements. This insurance shall be kept in full force and effect by Contractor during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without 30 days unconditional written notice to the City and shall name the City as an additional insured on the Commercial General Liability policy only. Contractor shall furnish evidence of having in effect, and shall maintain Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self- insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract.

11. Contractor shall forfeit as a penalty to City $ 25. 00 for each laborer, workman, or mechanic employed in the execution of this Contract by said Contractor, or any subcontractor under it, upon any of the work herein mentioned, for each calendar day during which such laborer, workman, or mechanic is required or permitted to work at other than a rate of pay provided by law for more than 8 hours in any one calendar day and 40 hours in any one calendar week, in violation of the provisions of Sections 1810- 1815 of the Labor Code of the State of California.

12. In accepting this Contract, Contractor certifies that in the conduct of its business it does not deny the right of any individual to seek, obtain and hold employment without discrimination because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age as provided in the California Fair Employment Practice Act Government Code Sections 12900, et seq.) Contractor agrees that a finding by the State Fair Employment Practices Commission that Contractor has engaged during the term of this Contract in any unlawful employment practice shall be deemed a breach of this Contract and Contractor shall pay to City $ 1, 607. 00 liquidated damages for each such breach committed under this contract.

13. Contractor also agrees that for contracts in excess of $ 30, 000 and more than 20 calendar days duration, that apprentices will be employed without discrimination in an approved program in a ratio established in the apprenticeship standards of the craft involved ( Sections 1777. 5 and 1777. 6, Labor Code of California). Contractors who willfully fail to comply will be denied the right to submit a proposal on public projects for a period of six months in addition to other penalties provided by law.

14. This Contract shall not be assignable by Contractor without the written consent of City.

15. In accepting this Contract, Contractor certifies that no member or officer of the firm or corporation is an officer or employee of the City except to the extent permitted by law.

16. Contractor certifies that it is the holder of any necessary California State Contractor' s License and authorized to undertake the above work.

17. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor records to the extent the City deems necessary to Contract 1300-4
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insure it is receiving all money to which it is entitled under the contract and/ or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract.

18. The Contractor shall maintain and preserve all such records for a period of at least three years after termination of the contract.

19. The Contractor shall maintain all such records in the City of La Quinta. If not, the Contractor shall, upon request, promptly deliver the records to the City or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than at City offices including, but not limited to, such additional ( out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.

20. The further terms, conditions, and covenants of the Contract are set forth in the Contract Documents, each of which is by this reference made a part hereof.

Contract 1300-5
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IN WITNESS WHEREOF, the parties have executed this Contract as of the dates stated below.

CITY"

CITY OF LA QUINTA,
a California municipal corporation
Dated: By:

Jon McMillen, City Manager
ATTEST:

Dated:

Monika Radeva, City Clerk
APPROVED AS TO FORM:

Dated:

City Attorney
CONTRACTOR"
If corporation, affix seal)
ocuSigned by:

Dated: 5/ 7/ 2 024 By: rid""
Signa urf ' e
Name: Joel Hunter Title: President
Address:
2351 McGaw Ave. Irvine CA 92614
Street Address City State Zip Code
E- mail: jhunter@horizonlightinginc. comDocusignedby:
61, i",
Dated: 5/ 7/ 2024 i" 1 By:

Signature
Name: Bill Duffy Title: Vice President
Address: 2351 McGaw Ave. Irvine CA 92614
Street Address City
E- mail: bill@horizonlightinginc . PH61ne No:

State Zip Code
949) 336- 4336
Contract 1300-6
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SECTION 1245
Base Proposal Items 1 - 69
Landscape Lighting Maintenance Services
Project No. 2023-29
Item No. Monthly Facility / Lighting Inspection Unit Price/Month Price/Annual 1 Acacia Median (Seeley Dr) LS
2 Acacia Perimeter (Miles Ave) LS
3 Adams Bridge LS
4 Adams St Median (Ave 48-Hwy 111) LS
5 Airport Blvd/Ave 56 (Madison to Monroe) LS
6 Auto Center Dr Median/Round-A-Bout LS
7 Ave 50 Median (Eisenhower Dr-Washington St) LS
8 Ave 50 Median (Evac Channel-Jefferson St.) LS
9 Ave 52/Sinaloa Median (Eisenhower to Desert Club) LS
10 Ave 52 Median (Washington to Jefferson) LS
11 Ave 54 Median (Jefferson St-Madison St) LS
12 Avenida Bermudas (Ave 52 to Main St.) LS
13 Avenida Bermudas Median(Montezuma to Tampico) LS
14 Avenida La Fonda (Avenida Bermudas-Desert Club) LS
15 Avenida Montezuma at Avenida Navarro LS
16 Avenida Montezuma/Bermudas City Parking Lot LS
17 Cactus Flower Entrances (Dune Palms Rd) LS
18 Cactus Flower Perimeter
(Fred Waring & Dune Palms Rd)
LS
19 Calle Estado Median
(Avenida Bermudas-Desert Club)
LS
20 Calle Tampico Median (Eisenhower Dr-Washington) LS
21 Civic Center Perimeter (Calle Tampico/Washington) LS 22 Del Rey L.Q. Norte Perimeter (Miles Ave) LS
23 Desert Club Dr (Ave 52 to Tampico) LS
24 Desert Club Manor/ Saguaro Park (Saguaro Rd) LS
25 Eisenhower Dr Median (Bermudas to Madrid) LS
26 Eisenhower Dr Median (Madrid to Colima) LS
27 Eisenhower Dr Median (Colima to Nogales) LS
28 Eisenhower Dr Median (Nogales- Tampico) LS
29 Eisenhower Dr Median (Tampico to Ave 50) LS
30 Eisenhower Dr. Median (Fernando to Coachella Dr LS
31 Eisenhower Dr. (Coachella Dr to Washington St) LS
32 Entrance Monument (Home Depot)
Hwy 111/Jefferson
LS
33 Entrance Monument (Hwy 111/Plaza La Quinta) LS
34 Fire Station - #93 (Adams St N or Miles Ave) LS
35 Fire Station #70 - P.G.A. West Perimeter
(Ave 54/Madison St)
LS
36 Fire Station 32 (Ave 52 @ Desert Club) LS
37 Village Electrical System (Estado/Bermudas) LS
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Item No. Monthly Facility / Lighting Inspection Unit Price/Month Price/Annual 38 Village Electrical System (Estado/Desert Club) LS
39 Village Electrical System (La Fonda/Bermudas) LS
40 Village & Electrical System (La Fonda/Desert Club) LS 41 Fountain (Hwy111 @ Washington) LG’s LS
42 APP Dancing Fairies & Elect. Sys. (78495 Tampico)
City Hall
LS
43 Fred Waring Drive (Palm Royal Drive to Jefferson) LS 44 Hwy 111 Medians (West of Adams to Jefferson) LS
45 Jefferson St Median (Hwy 111-Ave 54) LS
46 Jefferson St Median (Hwy 111-Westward Ho) LS
47 Jefferson St Bridge LS
48 Library Parking Lot & Perimeter LS
49 L.Q. Del Oro Perimeter & Median (Via Sevilla) LS
50 L.Q. Del Oro Perimeter (Washington St) LS
51 L.Q. Highlands Perimeter & Median (Las Vistas Dr) LS 52 L.Q. Highlands Perimeter (Fred Waring Dr) LS
53 Maintenance Yard & Parking lot LS
54 Madison St. Median (Airport to Ave 58) LS
55 Madison St, Ave 54 to Ave 56 LS
56 Madison St, Ave 52 to Ave 54 LS
57 Marbella Perimeter (Miles Ave/Adams St) LS
58 Quinterra Perimeter (Miles Ave & Adams St.) LS
59 Rancho Ocotillo Perimeter (Adams St) LS
60 Rancho Ocotillo Perimeter (Fred Waring Dr) LS
61 Wellness Center Parking Facilities
(Avenida La Fonda/Calle Guatemala)
LS
62 Wellness Center Perimeter
(Avenida La Fonda/Calle Guatemala)
LS
63 Topaz Perimeter (Dune Palms Rd &Miles Ave) LS
64 Washington St Median (Ave 52 to Ave 50) LS
65 Washington St Median (Ave 50-Ave 48) LS
66 Washington St. Median (Ave 48 to Ave 47) LS
67 Washington St Median (Miles Ave to Fred Waring) LS
68 YMCA Parking Lot (Moon River) LS
Total Amount of Base Proposal Items
1 - 68
LS
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TOTAL BASE Proposal
_________________________________________________________________ (IN WORDS) ($__________________________________)
Proposal amount of each of the above Proposal Items must be filled in and completed. It is understood that the quantities shown hereon are but estimates and the proposer is responsible to verify quantities prior to submitting a proposal. Final payment will be based upon actual work performed, subject to such adjustments and alterations as elsewhere provided herein.

A. Initial Annual Contract Period will be for one year (12 months) from July 1, 2024, until June 30, 2025.

B. The City may elect to exercise an extension to renew this contract for six (6) additional terms with ninety (90)-day notice, contingent upon satisfactory work of the Contractor.

C. The City may authorize a maximum increase per fiscal year to the above listed contract amount based on the Local Consumer Price Index for Riverside, San Bernardino, and Ontario.

D. Authorized extra work and services may be requested in an annual amount to be determined at the City’s discretion and approved by City Council for lighting/landscape restoration and/or additional On-Call Electrical Maintenance services within the L&L, Parks, Buildings, and Facilities maintenance areas.
___________________________________________________________ Signature of Proposer (Ink)
___________________________________________________________ Name of Proposer (Printed or Typed)
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City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO DESERT CONCEPTS CONSTRUCTION, INC.

FOR PARK LANDSCAPE MAINTENANCE, PROJECT NO. 2023-30; AND AUTHORIZE

THE PUBLIC WORKS DEPARTMENT TO UTILIZE DESERT CONCEPTS
CONSTRUCTION, INC. AS A SELECT SOURCE FOR EXTRA WORK AND ON-CALL

MAINTENANCE SERVICES

RECOMMENDATION
Award a contract to Desert Concepts Construction, Inc. for Park Landscape Maintenance Services, Project No. 2023-30; authorize the Public Works Department to utilize Desert Concepts Construction, Inc. as a select source for extra work and on-call maintenance services for up to $300,000 in fiscal year 2024-25; and authorize the City Manager to execute the contract.

EXECUTIVE SUMMARY
• The City contracts landscape maintenance services (LSM) for public parks, retention basins, and civic facilities to maintain aesthetically pleasing landscapes citywide. • On April 2, 2024, the City posted a Request for Qualifications (RFQ) for LSM including on-call services; received 3 responses; and the selection committee recommends contracting with Desert Concepts Construction, Inc. (Desert Concepts) based on their experience and qualifications.
• Staff requests authority to utilize Desert Concepts as a select source for additional on-call landscape renovation and maintenance services within parks and areas not located within the scope of this contract for fiscal year (FY) 2024/25.

FISCAL IMPACT
The contract is for an initial 1-year term and may be extended for 6 additional years based on satisfactory performance by Desert Concepts. The total cost for FY 2024/25 is allocated between 4 fund accounts as follows:

Fund Account FY 2024/25
Park Fund (101-3005-60112) $ 918,400
L&L Fund (215-7004-60112) $ 204,000
Museum Fund (202-3006-60112) $ 24,000
Library Fund (202-3004-60112) $ 33,600
Total: $ 1,180,000
CONSENT CALENDAR ITEM NO. 15
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At this time, staff seeks authorization for a 3-year period, should the available extended terms be executed. The costs are detailed below:

Fiscal Year
Landscape Maintenance Services Cost
FY 2024-25 $1,180,000
FY 2025-26 $1,180,000
FY 2026-27 $1,180,000
Contingency at 5%
(compounded year-over-year for CPI per Section 1240) $ 179,950 Grand Total: $3,719,950
Staff requests Council approval for additional spending authority up to $300,000 in FY 2024/25 for extra work and on-call services. The $300,000 would be charged in increments as needed to the appropriate budgeted maintenance services account(s) Parks (101-3005- 60691); L&L (215-7004-60691); Museum (202-3006-60112); and Library (202-3004-60112) for landscape maintenance and/or renovation of City property.

BACKGROUND/ANALYSIS
The City contracts landscape maintenance within the parks, retention basins, the YMCA, Library, and Museum, for daily, weekly and monthly maintenance of all landscaped areas.

On April 2, 2024, an RFQ was posted for LSM and on-call landscape maintenance services. A mandatory pre-proposal meeting was held on April 16, 2024; 9 contractors attended; 3 proposals were received; and the selection committee recommends contracting with Desert Concepts, located in Indio, based on their qualifications and experience.

The proposed contract (Attachment 1) includes landscape maintenance service for parks, retention basins, the YMCA, the Museum and Library. Section 1240 of the contract also allows for extra work for landscape maintenance on an on-call as-needed basis. On-call services is not guaranteed work, however, utilizing the same contractor as a select source for extra work would ensure continuity and consistency of landscape maintenance and improvements in areas with aged and deferred landscape maintenance and at City property not located within the contracted areas. This work may include modifications to the irrigation system, replacement of trees, shrubs, ground cover, accident damage, vandalism repair, weed abatement, storm debris cleanup, irrigation assessments, and landscape or field improvements at other City maintenance areas on request.

Staff requests Council approval for additional spending authority with Desert Concepts for extra work and on-call services up to $300,000 in FY 2024/25.

The contract would be for an initial one-year term, effective July 1, 2024, through June 30, 2025. The contract may be extended for 6 additional years, at 1, 2, or 3-year terms, to be executed at the beginning of a FY through 2030/31 at the City’s discretion, should the contractor perform in a satisfactory manner. Staff will seek Council approval for additional spending authority annually and provide an update on the status of the contract and on the LSM costs for each FY.
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ALTERNATIVES
Council may direct staff to choose the next most qualified proposer or, direct staff to prepare new specifications and re-advertise for Citywide landscape services. However, that would cause a delay in services.

Prepared by: Dianne Hansen, Maintenance & Operations Superintendent Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Contract with Desert Concepts
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ATTACHMENT 1
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SECTION 1240
PARK LANDSCAPE MAINTENANCE SERVICES, PROJECT NO. 2023-30 SUMMATION – PROPOSAL FORM

PARKS AND CIVIC FACILITIES
Park Facility Unit Price Annual Price
1 Adams Park
2 Bear Creek Trail
3 North Bear Creek Trail Head
4 Nature Preserve (Ensenada to Tecate)
5 Civic Center Campus: Park
City Hall
Library
Wellness Center
La Fonda Open Area
Tampico
6 Colonel Mitchell Paige Middle School Sports Fields
7 Cove Oasis: Trailhead
8 Entryway (corner of Calle Tecate and Avenida Madero)
9 Parking Lots (at Calle Tecate & Avenida Bermudas)
10 Desert Pride Park
11 Eisenhower Park Mini Park
12 Fred Wolff Nature Preserve
13 Fritz Burns Park and Dog Park
14 La Quinta Park
15 Monticello Park (excluding Retention Basin)
16 Museum
17 Lumber Yard
18 Pioneer Park and Dog Park
19 Saguaro Park
20 Seasons Dog park
21 Sports Complex
22 Velasco Mini Park
23 X-Park
Total Combined Projects
TOTAL BASE PROPOSAL FOR PARKS AND CIVIC FACILITIES:
(IN WORDS)
($ )
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SECTION 1240
PARK LANDSCAPE MAINTENANCE SERVICES, PROJECT NO. 2023-30 SUMMATION – PROPOSAL FORM

RETENTION BASINS/OTHER AREAS
Retention Basins/Other Areas Unit Price Annual Price
1 Youth Center (YMCA)
(Moon River Dr. and Ave. 50)
2 Perimeter – Moon River east side LS
West side trees
(North of Ave 50)
3 Retention Basin – Adams Park
(44425 Adams Street)
4 Retention Basin – Seasons
(Cloud View Way)
Total Combined Projects:

TOTAL BASE PROPOSAL FOR RETENTION BASINS AND OTHER AREAS:
(IN WORDS)
($ )
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SUMMATION – PROPOSAL FORM
PARK LANDSCAPE MAINTENANCE SERVICES, PROJECT NO. 2023-30

COMBINED PARKS AND CIVIC FACILITIES AND RETENTION BASINS Item No. Description Unit Quantity Unit Price Annual Price 1 PARKS AND CIVIC FACILITIES LS 23
2 RETENTION BASINS/OTHER
AREAS
LS 4
TOTAL
TOTAL COMBINED BASE PROPOSAL ITEMS:
(IN WORDS)
($ )
A. Initial Annual Contract Period will be for one year (12 months) from July 1, 2024, until June 30, 2025.

B. The City may elect to exercise an extension to renew this contract for six additional terms with a ninety (90)-day notice, contingent upon satisfactory work of the Contractor.

C. The City may authorize a maximum increase per fiscal year to the above listed contract amount based on the Local Consumer Price Index for Riverside, San Bernardino, and Ontario areas.

D. Authorized extra work and services may be requested in an annual amount to be determined at the City’s discretion and approved by City Council for landscape restoration, and/or additional On-Call Landscape Maintenance services on City property and/or within other maintenance areas for parks, Facilities and/or Landscape & Lighting Assessment District 89-1. 330 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO VINTAGE ASSOCIATES, INC. FOR SILVERROCK LANDSCAPE MAINTENANCE, PROJECT NO. 2023-31; AND AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE VINTAGE ASSOCIATES, INC. AS A

SINGLE SOURCE FOR EXTRA WORK AND ON-CALL MAINTENANCE SERVICES

RECOMMENDATION
Award a contract to Vintage Associates, Inc. for SilverRock Landscape Maintenance Services, Project No. 2023-31; authorize the Public Works Department to utilize Vintage Associates, Inc as a select source for extra work and on-call landscape maintenance services for up to $300,000 in fiscal year 2024/25; and authorize the City Manager to execute the contract.

EXECUTIVE SUMMARY
• The City contracts landscape maintenance services for public parks, medians, parkways, and retention basins throughout the City.
• On April 2, 2024, the City posted a Request for Qualifications (RFQ) for SilverRock landscape maintenance services (SRR LSM) including on-call landscape maintenance services; received 5 responses; and the selection committee recommends contracting with Vintage Associates, Inc. (Vintage) based on their experience and qualifications.
• Staff requests authority to utilize Vintage as a select source for additional on-call landscape maintenance services for fiscal year (FY) 2024/25 that is not included in the scope of the contracted SRR LSM areas.

FISCAL IMPACT
The contract is for an initial 1-year term and may be extended for 6 additional years based on satisfactory performance by Vintage. The total cost for FY 2024/25 is allocated between 3 fund accounts as follows:

Fund Account FY 2024/25
Park Fund (101-7004-60112) $ 170,176
L&L Fund (215-7004-60112) $ 47,600
SRR Parkways (215-7004-60146) $ 82,000
Total: $ 299,776
CONSENT CALENDAR ITEM NO. 16
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At this time, staff seeks authorization for a 3-year period, should the available extended terms be executed. The costs are detailed below:

Fiscal Year
Landscape Maintenance Services Cost
FY 2024-25 $299,776
FY 2025-26 $299,776
FY 2026-27 $299,776
Contingency at 5%
(compounded year-over-year for CPI per Section 1240) $ 45,716 Grand Total: $945,044
Staff requests Council approval for additional spending authority up to $300,000 in FY 2024/25 for extra work and on-call services. The $300,000 would be charged in increments as needed to the appropriate budgeted maintenance services account(s) in Parks (101- 3005-60691); and L&L (215-7004-60691 and 215-7004-60673) for landscape maintenance, renovation, weed abatement, tree removal, and storm damage cleanup of City property.

BACKGROUND/ANALYSIS
The City contracts landscape maintenance for daily, weekly and monthly maintenance of landscaped areas located within City parks, retention basins, and parkways. The purpose of SRR LSM is to increase service levels at the SilverRock (SRR) Event Park and landscape improvements at the parkways located on Avenue 52 and Jefferson Street.

On April 2, 2024, an RFQ was posted for SRR LSM services and on-call services. A mandatory pre-proposal meeting was held on April 10, 2024; 7 contractors attended; received 5 proposals; and the Selection Committee recommends contracting with Vintage, located in Bermuda Dunes, based on their experience and qualifications.

The proposed contract (Attachment 1) includes landscape maintenance services for SRR Event Park, retention basin, and perimeter parkways located on Avenue 52, Jefferson Street, and Avenue 54. Section 1240 of the contract also allows for extra work for landscape maintenance on an on-call as-needed basis. On-call services is not guaranteed work, however, utilizing the same contractor as a select source for extra work would ensure continuity and consistency of landscape maintenance and improvements in areas with aged and deferred landscape maintenance and at City property not located within the contracted areas. This work may include modifications to the irrigation system, replacement of trees, shrubs, ground cover, accident damage, vandalism repair, weed abatement, storm debris cleanup, irrigation assessments, and landscape or field improvements at other City maintenance areas on request.

Staff requests Council approval for additional spending authority with Vintage for extra work within the SRR LSM areas and on-call services up to $300,000 in FY 2024/25. 332 CLICK HERE to Return to Agenda
The contract would be for an initial one-year term, effective July 1, 2024, through June 30, 2025. The contract may be extended for 6 additional years, renewable at 1, 2, or 3-year terms, to be executed at the beginning of a FY through 2030/31, at the City’s discretion should the contractor perform in a satisfactory manner. Staff will seek Council approval for additional spending authority annually and provide an update on the status of the contract and on the SRR LSM landscape maintenance costs for each FY.

ALTERNATIVES
City Council may direct staff to choose the next most qualified proposer or, direct staff to prepare new specifications and re-advertise for SRR landscape maintenance services.

However, that would cause a delay in services.

Prepared by: Dianne Hansen, Maintenance & Operations Superintendent Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Contract with Vintage
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ATTACHMENT 1
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SECTION 1240
PARK LANDSCAPE MAINTENANCE SERVICES, PROJECT NO. 2023-30 SUMMATION – PROPOSAL FORM

PARKS AND CIVIC FACILITIES
Park Facility Unit Price Annual Price
1 Adams Park
2 Bear Creek Trail
3 North Bear Creek Trail Head
4 Nature Preserve (Ensenada to Tecate)
5 Civic Center Campus: Park
City Hall
Library
Wellness Center
La Fonda Open Area
Tampico
6 Colonel Mitchell Paige Middle School Sports Fields
7 Cove Oasis: Trailhead
8 Entryway (corner of Calle Tecate and Avenida Madero)
9 Parking Lots (at Calle Tecate & Avenida Bermudas)
10 Desert Pride Park
11 Eisenhower Park Mini Park
12 Fred Wolff Nature Preserve
13 Fritz Burns Park and Dog Park
14 La Quinta Park
15 Monticello Park (excluding Retention Basin)
16 Museum
17 Lumber Yard
18 Pioneer Park and Dog Park
19 Saguaro Park
20 Seasons Dog park
21 Sports Complex
22 Velasco Mini Park
23 X-Park
Total Combined Projects
TOTAL BASE PROPOSAL FOR PARKS AND CIVIC FACILITIES:
(IN WORDS)
($ )
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SECTION 1240
PARK LANDSCAPE MAINTENANCE SERVICES, PROJECT NO. 2023-30 SUMMATION – PROPOSAL FORM

RETENTION BASINS/OTHER AREAS
Retention Basins/Other Areas Unit Price Annual Price
1 Youth Center (YMCA)
(Moon River Dr. and Ave. 50)
2 Perimeter – Moon River east side LS
West side trees
(North of Ave 50)
3 Retention Basin – Adams Park
(44425 Adams Street)
4 Retention Basin – Seasons
(Cloud View Way)
Total Combined Projects:

TOTAL BASE PROPOSAL FOR RETENTION BASINS AND OTHER AREAS:
(IN WORDS)
($ )
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SUMMATION – PROPOSAL FORM
PARK LANDSCAPE MAINTENANCE SERVICES, PROJECT NO. 2023-30

COMBINED PARKS AND CIVIC FACILITIES AND RETENTION BASINS Item No. Description Unit Quantity Unit Price Annual Price 1 PARKS AND CIVIC FACILITIES LS 23
2 RETENTION BASINS/OTHER
AREAS
LS 4
TOTAL
TOTAL COMBINED BASE PROPOSAL ITEMS:
(IN WORDS)
($ )
A. Initial Annual Contract Period will be for one year (12 months) from July 1, 2024, until June 30, 2025.

B. The City may elect to exercise an extension to renew this contract for six additional terms with a ninety (90)-day notice, contingent upon satisfactory work of the Contractor.

C. The City may authorize a maximum increase per fiscal year to the above listed contract amount based on the Local Consumer Price Index for Riverside, San Bernardino, and Ontario areas.

D. Authorized extra work and services may be requested in an annual amount to be determined at the City’s discretion and approved by City Council for landscape restoration, and/or additional On-Call Landscape Maintenance services on City property and/or within other maintenance areas for parks, Facilities and/or Landscape & Lighting Assessment District 89-1. 342 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: ALLOCATE FUNDING AND AWARD CONTRACT TO SUPERIOR ROOFING FOR THE CITY HALL ROOF REPAIR PROJECT NO. 2023-32, LOCATED

AT THE CITY OF LA QUINTA CITY HALL

RECOMMENDATION
Allocate $264,000 in Building Replacement/Repair Fund; award contract to Superior Roofing for the City Hall Roof Repair Project No. 2023-32, located at the City of La Quinta City Hall; and authorize the City Manager to execute the contract and approve future change orders within the project budget amount.

EXECUTIVE SUMMARY
• This project will repair the main section of tiled roof on the east side of City Hall and the tiled roof above the Council Chamber (Attachment 1). Work will include removing the existing tile, replacing the roof paper, replacing plywood as needed, placing back the existing tile, replacing all mortared tile, fixing trim as needed, and replacing the tie wire system that holds the tiles in place. • Superior Roofing of San Marcos, California, submitted the only responsible and responsive bid at $464,000.00 for the base bid (Attachment 2).

FISCAL IMPACT
The project is a part of the City’s ongoing maintenance budget for City building replacement/repair account no. 501-0000-71103. The current available budget of $250,000 does not meet the need for repairs. Staff recommends allocating $264,000 in Building Replacement/Repair Fund funding to meet the lowest responsible and responsive bid. The following is the anticipated overall project budget:

Total Budget
Design/Professional: $ 10,000
Construction: $ 464,000
Contingency: $ 40,000
Total Budget: $ 514,000
CONSENT CALENDAR ITEM NO. 17
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extensive project to repair properly. Without these roof repairs, the leaks are anticipated to increase, potentially escalating repair costs in the future.

On May 23, 2024, staff solicited construction bids from qualified contractors. The City received one (1) bid on June 12, 2024. Superior Roofing of San Marcos, California, submitted the only responsible and responsive bid at $464,000.00. During the bidding phase it was discovered that there is an existing tie wire system that holds the tiles in place. The replacement of this system was added to the bid documents, which increased the amount of labor needed to replace the tiles and ultimately increased the cost.

Contingent upon approval to award the project on June 18, 2024, the following is the anticipated project schedule.

Council Considers Project Award June 18, 2024
Execute Contract and Mobilize June 19, 2024, to June 28, 2024 Construction (20 Working Days) July 01, 2024, to July 29, 2024 Accept Improvements August 2024

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Bid Comparison Summary

BACKGROUND/ANALYSIS
Following several heavy rainstorms over the past year, leaks in the roof on the east side of the building have become a significant maintenance issue that requires a more 344 CLICK HERE to Return to Agenda
City Hall Roof Repair
Base Bid: Re-use existing tile, replace roof
paper, and replace damaged plywood.

Legend
Roof Repair
200 ft
N
➤
ATTACHMENT 1
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Bid Opening Date: 06/12/2024 City Hall Roof Repair Project City Project No. 2023-32
ATTACHMENT 2
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 5,000.00 $ 5,000.00 $ 3,000.00 $ 3,000.00 2 Site Control LS 1 $ 5,000.00 $ 5,000.00 $ 2,000.00 $ 2,000.00 3 Tile Roof Repair LS 1 $ 265,000.00 $ 265,000.00 $ 455,400.00 $ 455,400.00 4 Furnish New Roofing Tiles EA 200 $ 7.00 $ 1,400.00 $ 6.00 $ 1,200.00 5 Remove and Replace Damaged Sheathing SF 300 $ 5.00 $ 1,500.00 $ 6.00 $ 1,800.00 6 Furnish New Bird Stop Tiles EA 100 $ 5.00 $ 500.00 $ 6.00 $ 600.00 $ 278,400.00 $ 464,000.00
Grand Total Base Bid : $ 278,400.00 $ 464,000.00
Sub-Total Base Bid:

Engineer's Estimate - Base Bid Superior Roofing
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City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION APPROVING AMENDMENT NO. 2 TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES’ ASSOCIATION

RECOMMENDATION
Adopt a Resolution approving Amendment No. 2 to the Memorandum of Understanding between the City of La Quinta and the La Quinta City Employees’ Association.

EXECUTIVE SUMMARY
 The current Memorandum of Understanding (MOU) between the City of La Quinta (City) and the La Quinta City Employee’s Association (Association) provides for a meet and confer reopener to determine annual World at Work salary plan/schedule adjustments.
 The City and the Association met and discussed fiscal year (FY) 2024/2025 World at Work salary plan/schedule adjustments and updates to FY 2024/2025 salary plan/schedule and Vacation Leave Transfer Policy.
 Amendment No. 2 proposes to approve a 2.8% World at Work salary plan/schedule adjustment for FY 2024/2025, updated FY 2024/2025 salary plan/schedule, and Vacation Leave Transfer Policy revisions, as a result of the reopener.

FISCAL IMPACT
FY 2024/2025 cost to implement the 2.8% World at Work salary plan/schedule adjustment and FY 2024/2025 salary plan/schedule updates for represented membership would be approximately $480,000. Funds are available in the Contingency for Staffing account (101-1007-50115).

BACKGROUND/ANALYSIS
The City and the Association entered into a five-year MOU in August 2022. The current MOU provides for a meet and confer reopener to discuss and determine annual World at Work salary plan/schedule adjustments, which are determined by the World at Work Salary Budget survey report that reflected a 2.8% salary plan/schedule adjustment.

CONSENT CALENDAR ITEM NO. 18
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Staff met with the Association to discuss the annual World at Work reopener and updates to the FY 2024/2025 salary plan/schedule and Vacation Leave Transfer policy in the Personnel Policy, adopted in June 2019. The City and Association have mutually agreed on the following terms effective July 1, 2024:
 2.8% World at Work salary plan/schedule adjustment.
 FY 2024/2025 salary plan/schedule updates to reflect eight (8) steps from the previously approved ten (10) steps for DBM’s A through B and ten (10) steps from the previously approved fourteen (14) steps for DBM’s C through F.  Renaming section 8.2.5 of the Personnel Policy to Leave Transfer Policy and adding language to provide the ability for employees to donate sick leave in addition to vacation leave and compensatory time to any regular full-time City employee who has exhausted all earned leave while out on an approved leave of absence.

Except as modified by Amendment No. 2, the MOU remains in full force and effect according to its terms.

ALTERNATIVES
The City and Association have worked in the true spirit of cooperation to serve the needs of both parties equitably. Approval of Amendment No. 2 will conclude a successful labor negotiation process. Staff does not recommend any alternatives.

Prepared by: Carla Triplett, Human Resources Manager
Approved by: Jon McMillen, City Manager
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RESOLUTION NO. 2024 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, APPROVING AMENDMENT
NO. 2 TO THE MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF LA QUINTA AND THE LA
QUINTA EMPLOYEES’ ASSOCIATION
WHEREAS, Council adopted Resolution No. 2022-029 on August 2, 2022, approving the current five-year Memorandum of Understanding (“MOU”) between the City of La Quinta (“City”) and the La Quinta Employees’ Association (Association), expiring on June 30, 2027; and
WHEREAS, Council adopted Resolution No. 2023-021 on June 20, 2023, approving Amendment No. 1 to the MOU, providing a 2.7% World at Work salary plan/schedule adjustment effective July 1, 2023, and recognition of Christmas Eve as a designated paid holiday observed December 22, 2023; and WHEREAS, the current MOU between the City and the Association provides for an annual meet and confer reopener to determine annual World at Work salary plan/schedule adjustments; and
WHEREAS, the City and the Association, the recognized organization representing its members, have met and conferred over wages, hours, terms, and conditions of employment pursuant to Government Code 3500, as amended; and WHEREAS, the City and the Association have negotiated and mutually agreed upon a 2.8% World at Work salary plan/schedule adjustment and updates to the Fiscal Year 2024/2025 salary plan/schedule and Vacation Leave Transfer Policy effective July 1, 2024.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The City Council hereby ratifies and approves the implementation of the economic benefit and right set forth in Amendment No. 2 between the City and Association, attached and incorporated herewith as Exhibit “A,” to the extent the City may legally ratify and approve the economic benefit and right in Amendment No. 2 within the terms of the MOU.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of June 2024 by the following vote:

AYES:

NOES:
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Resolution No. 2024 – XXX
Amendment No. 2 to MOU with La Quinta City Employee Association Adopted: June 18, 2024

ABSENT:

ABSTAIN:
___________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
___________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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AMENDMENT NO. 2

TO MEMORANDUM OF UNDERSTANDING
This AMENDMENT NO. 2 (AMENDMENT) is made by and between the CITY OF LA QUINTA (CITY) and the LA QUINTA CITY EMPLOYEES' ASSOCIATION (ASSOCIATION) as of June 18, 2024.

RECITALS
WHEREAS, City Council adopted Resolution No. 2022-029 on August 2, 2022, approving the current five-year Memorandum of Understanding (MOU) between the CITY and the ASSOCIATION covering the period from August 2, 2022, through June 30, 2027, and
WHEREAS, City Council adopted Resolution No. 2023-021 on June 20, 2023, approving Amendment No. 1 to the MOU providing a 2.7% World at Work salary plan/schedule adjustment effective July 1, 2023, and recognition of Christmas Eve as a designated paid holiday observed December 22, 2023; and WHEREAS, Section 2.2 of the MOU provides for an annual meet and confer reopener to determine World at Work salary plan/schedule adjustments; and WHEREAS, in May 2024, the CITY and ASSOCIATION began labor negotiations to meet and confer over wages, hours, terms, and conditions of employment, pursuant to Government Code 3500; and
WHEREAS, the CITY and ASSOCIATION met and considered fiscal year (FY) 2024/2025 salary plan/schedule and World at Work salary structure adjustments and Vacation Leave Transfer Policy revisions.

NOW, THEREFORE, it is agreed by and among the parties as follows:

1. The foregoing Recitals are true and correct and incorporated in full as part of this AMENDMENT.

2. The CITY and the ASSOCIATION have negotiated and agreed upon a 2.8% World at Work salary plan/schedule adjustment effective July 1, 2024, attached hereto as "Exhibit 1.

3. The reopener referenced in Section 2.2 of the MOU is concluded/closed for purposes of the FY 2024/2025 salary plan/schedule adjustments.

4. The CITY and the ASSOCIATION have negotiated and agreed upon FY 2024/2025 salary plan/schedule revisions, updating the salary plan/schedule to reflect eight (8) steps for Decision Band Methods (DBMs) A through B and ten (10) steps for DBMs C through F.

5. The CITY and the ASSOCIATION have negotiated and mutually agreed Resolution No. 2024 – XXX
Amendment No. 2 to MOU with La Quinta City Employee Association Adopted: June 18, 2024

EXHIBIT A
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upon the revisions below to Personnel Policy Section 8.2.5:

Section 8.2.5. Vacation Leave Transfer Policy
The conditions for participation in the Vacation Leave Transfer Policy (VLTP) are as follows:
a. If a Regular Full-time City Employee has been granted leave under the Federal Family and Medical Leave Act (FMLA) of 1993, which is for a period of up to twelve (12) weeks, due to injury or illness of themself or an immediate family member, and the Employee has exhausted all earned leave: sick, vacation, administrative, and compensatory time off, the Employee can request approval to take part in the VLTP, wherein fellow Employees can donate sick leave, vacation leave, or compensatory time to enable Employees in these situations to continue to receive their regular pay. An Employee is eligible to participate in the VLTP when they have been employed at least 12 months, completed their Probationary Period, and worked for at least 1,250 hours during the 12-month period immediately preceding the request for VLTP. b. To participate in the VLTP, a request must be submitted specifically on the VLTP Request Form to the Department Director and then to the Employee Relations Officer for approval of donated sick leave, vacation leave, or compensatory time from fellow Employees. Any appeal or a denial of a request to participate in the VLTP will be resolved by the City Manager. The decision of the City Manager shall be final, not grievable and not subject to further appeal.
c. The Employee Relations Officer shall manage all aspects of the VLTP. d. If a request for donated sick leave, vacation leave, or compensatory time is approved by the Employee Relations Officer, a notice will be posted informing City Employees of the particular Employee in need of donation assistance through the VLTP.
e. Any Employee wishing to contribute sick leave, vacation leave, or compensatory time must sign an authorization form specifying the Employee to which the donation will be made and acknowledging that the donation is irrevocable.
f. The application rate of an Employee's sick leave, vacation leave, or compensatory time donation will be on an hour-for-hour basis with no adjustment for dollar value.
g. All donations will be voluntary and confidential.
h. Except for the notice and memorandum notifying Employees of a specific Employee's leave transfer need, no City Employee may solicit 352 CLICK HERE to Return to Agenda
donations from any other Employee (general discussion of voluntary donation versus solicitation at Employee Association meetings is exempted).
i. No Supervisor shall make workplace decisions based on any Employee's participation or non-participation in the VLTP. j. Finance will set up a trust account for all approved Employee sick leave, vacation leave, or compensatory time donation requests in the requesting Employee's name, into which each donating Employee's sick leave, vacation leave, or compensatory time will be noted and used as needed.
k. Employees on VLTP shall be paid at regularly scheduled City pay periods from the trust account Finance establishes. The amount of payment shall be the total monetary amount of sick leave, vacation leave, or compensatory time donated up to a maximum of 100% of the Employee's regular pay, less:

1. Any disability benefit offered through the City, Worker's Compensation Benefit, or other short or long-term disability payments the Employee is receiving during the pay period; and

2. Regular taxes.
l. Group health insurance coverage and other negotiated benefits shall be provided to all Employees while on the VLTP, as long as the Employee's total FMLA and VLTP time does not exceed twelve (12) working weeks or as set forth in the family and medical care leave or pregnancy leave policies. If the Employee is not on paid status by virtue of continuing to utilize at least half (50%) of the hours needed per pay period to receive a full paycheck through the use of their accrued sick leave, vacation, compensatory time-off, administrative leave allowances, or leave donated under this Section, the Employee will be required to personally fund this benefit if the Employee wishes to retain it. If the Employee uses less than 50% of the hours needed per pay period to receive a full paycheck through the use of their accruals, the Employee will be required to personally fund their medical premium payments if the Employee wishes to retain group health insurance coverage. m. Attendance and Payroll records of Employees on VLTP shall denote a "DL," standing for Donated Leave, for time paid to Employees while on this program.
n. No sick leave, vacation leave, holiday credits, administrative leave, compensatory time, deferred compensation, CalPERS (PERS), or any other applicable benefits shall accrue to the receiving Employee for any hours provided by donating through the VLTP.
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o. Sick leave, vVacation leave, or compensatory time donations shall in no way affect or modify the receiving Employee's employment status with the City, nor shall it affect or modify the application of applicable City policies, rules, and ordinances.
p. Employees on VLTP who remain on an authorized unpaid leave of absence after FMLA is exhausted may continue to receive assigned donated vacation leave and compensatory time from other regular city Employees until the Employee returns to work, is terminated, or meets the maximum hours under subsection t, below.
q. Availability of sick leave, vacation leave, or compensatory time shall in no way delay or prevent the City from taking action to medically separate or disability-retire an Employee.
r. Donated but unused sick, vacation, and compensatory time shall "expire" once the requesting Employee returns to work on a full-time basis.
s. The recipient Employee must be unable to work in any capacity as a result of a serious injury or illness to the Employee or their immediate family member in order to be eligible to receive donations under the VLTP.
t. The total amount of hours donated to any individual shall not exceed two hundred forty (240) hours in any calendar year.
u. Only the recipient Employee for whom the VLTP has been established may receive donated hours from the said plan. Such donated hours will be added to the Employee's sick leave balance as needed. v. The plan will be administered so that hours will be used only as needed and in the order donated.

Except as modified by this Agreement, the MOU remains in full force and effect according to its terms.

CITY OF LA QUINTA LA QUINTA CITY EMPLOYEES'

ASSOCIATION
By: By:

Its Mayor Its President
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2024/2025
Salary Schedule
WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 A11 $ 43,431.96 $ 45,944.81 $ 48,457.66 $ 50,970.51 $ 53,483.36 $ 55,996.21 $ 58,509.06 $ 61,021.91 Administrative Assistant
Maintenance & Operations Worker A12 $ 47,784.37 $ 50,549.04 $ 53,313.70 $ 56,078.37 $ 58,843.04 $ 61,607.70 $ 64,372.37 $ 67,137.04 Sr. Maintenance & Operations Worker A13 $ 52,136.78 $ 55,153.26 $ 58,169.75 $ 61,186.23 $ 64,202.72 $ 67,219.20 $ 70,235.69 $ 73,252.17 Administrative Technician B21 $ 56,502.26 $ 59,771.32 $ 63,040.38 $ 66,309.44 $ 69,578.50 $ 72,847.56 $ 76,116.62 $ 79,385.68 Administrative Technician
Code Compliance Officer
Finance Technician
Human Resources Technician
Permit Technician
B22 $ 60,854.67 $ 64,375.55 $ 67,896.42 $ 71,417.30 $ 74,938.18 $ 78,459.06 $ 81,979.93 $ 85,500.81 Building Inspector
Community Services Specialist
Construction Inspector
Maintenance & Operations Technician
Sr. Code Compliance Officer
Sr. Finance Technician
Sr. Permit Technician
B23 $ 65,207.09 $ 68,979.78 $ 72,752.48 $ 76,525.18 $ 80,297.87 $ 84,070.57 $ 87,843.26 $ 91,615.96 Jr. Accountant
Maintenance & Operations Coordinator
Maintenance & Operations Crew Leader
Marketing & Communications Specialist
Sr. Building Inspector
Sr. Community Services Specialist
B24 $ 71,206.90 $ 75,326.72 $ 79,446.55 $ 83,566.38 $ 87,686.21 $ 91,806.03 $ 95,925.86 $ 100,045.69 Accountant
Executive Specialist
Plans Examiner
Management Specialist
B25 $ 78,589.90 $ 83,136.89 $ 87,683.87 $ 92,230.86 $ 96,777.85 $ 101,324.84 $ 105,871.82 $ 110,418.81 B31 $ 71,206.90 $ 75,326.72 $ 79,446.55 $ 83,566.38 $ 87,686.21 $ 91,806.03 $ 95,925.86 $ 100,045.69 B32 $ 78,589.90 $ 83,136.89 $ 87,683.87 $ 92,230.86 $ 96,777.85 $ 101,324.84 $ 105,871.82 $ 110,418.81 WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 Associate Planner
Animal Control/Code Compliance Supervisor
Deputy Building Official
Management Analyst
Sr. Accountant
C42 $ 84,917.93 $ 89,682.77 $ 94,447.61 $ 99,212.45 $ 103,977.29 $ 108,742.13 $ 113,506.97 $ 118,271.81 $ 123,036.64 $ 127,801.48 Assistant Construction Manager
Maintenance & Operations Superintendent
Senior Management Analyst
C43 $ 89,574.69 $ 94,600.82 $ 99,626.96 $ 104,653.09 $ 109,679.23 $ 114,705.36 $ 119,731.50 $ 124,757.63 $ 129,783.77 $ 134,809.90 Associate Engineer
Principal Management Analyst
Senior Planner
C44 $ 95,406.15 $ 100,759.50 $ 106,112.84 $ 111,466.19 $ 116,819.53 $ 122,172.88 $ 127,526.22 $ 132,879.57 $ 138,232.91 $ 143,586.26 Building Official
Finance Manager
Hub Manager
Marketing Manager
Planning Manager
D61 $ 108,229.76 $ 114,302.65 $ 120,375.55 $ 126,448.44 $ 132,521.33 $ 138,594.22 $ 144,667.12 $ 150,740.01 $ 156,812.90 $ 162,885.79 Community Services Deputy Director
Human Resources Deputy Director
Maintenance & Operations Deputy Director
Public Safety Deputy Director
D63 $ 119,323.32 $ 126,018.69 $ 132,714.05 $ 139,409.41 $ 146,104.78 $ 152,800.14 $ 159,495.51 $ 166,190.87 $ 172,886.23 $ 179,581.60 City Clerk
Design & Development Director
Director (Business Unit/Housing Development)
Finance Director/City Treasurer
Public Works Director/City Engineer
E82 $ 143,729.53 $ 151,794.36 $ 159,859.18 $ 167,924.00 $ 175,988.83 $ 184,053.65 $ 192,118.47 $ 200,183.30 $ 208,248.12 $ 216,312.95 City Manager F101* $ 195,557.92 $ 206,530.89 $ 217,503.86 $ 228,476.84 $ 239,449.81 $ 250,422.78 $ 261,395.75 $ 272,368.73 $ 283,341.70 $ 294,314.67 Recreation Leader A11 $ 20.88 $ 22.09 $ 23.30 $ 24.51 $ 25.71 $ 26.92 $ 28.13 $ 29.34 Senior Recreation Leader A12 $ 22.97 $ 24.30 $ 25.63 $ 26.96 $ 28.29 $ 29.62 $ 30.95 $ 32.28 Data Reporting Specialist B24 $ 34.23 $ 36.21 $ 38.20 $ 40.18 $ 42.16 $ 44.14 $ 46.12 $ 48.10 Elected Official Positions
(per La Quinta Municipal Code Section 2.04.050)
Mayor
Council Members
City Council Approval Effective
Date
6/18/2024 7/1/2024
$ 2,300.00

PART-TIME EMPLOYEES (HOURLY)

FULL-TIME EMPLOYEES (ANNUAL)

FULL-TIME EMPLOYEES (ANNUAL)
Monthly
$ 2,800.00
EXHIBIT 1
Resolution No. 2024 – XXX
Adopted: June 18, 2024
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City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION APPROVING BENEFIT, CLASSIFICATION, AND SALARY PLAN/SCHEDULE FOR FISCAL YEAR 2024/2025.

RECOMMENDATION
Adopt a Resolution approving the benefit, classification plan, and salary plan/schedule for Fiscal Year 2024/2025, effective July 1, 2024.

EXECUTIVE SUMMARY
 The City of La Quinta's (City) benefit, classification plan, and salary/plan schedule must be approved by the City Council and adopted by resolution in accordance with the City's Personnel Policy.
 The City of La Quinta Employees' Association (Association) met and conferred on matters pertaining to the annual reopener to determine fiscal year (FY) 2024/2025 World at Work salary schedule adjustments and updates to the FY 2024/2025 salary plan/schedule and revisions to the Vacation Leave Transfer Policy.  The Association accepted the 2.8% World at Work salary schedule adjustment effective July 1, 2024, and revisions to the FY 2024/2025 salary plan/schedule and Vacation Leave Transfer Policy.
 The Association's acceptance also affects non-represented regular full-time employees.

FISCAL IMPACT
The FY 2024/2025 cost to implement the 2.8% World at Work salary plan/schedule adjustment and FY 2024/2025 salary plan/schedule updates is $280,000 for nonrepresented. Funds are available in the Contingency for Staffing account (101-1007- 50115).

BACKGROUND/ANALYSIS
Historically, when the City elects to change benefits for Association members, it also provides non-represented regular full-time employees the same benefits. Staff CONSENT CALENDAR ITEM NO. 19
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recommends that the City provide non-represented regular full-time employees with the same benefits that the City and the Association have agreed upon below.  FY 2024/2025 2.8% World at Work salary plan/schedule adjustment effective July 1, 2024.
 FY 2024/2025 salary plan/schedule updates to reflect eight (8) steps from the previously approved ten (10) steps for DBM's A through B and ten (10) steps from the previously approved fourteen (14) steps for DBM's C through F.  Renaming section 8.2.5 of the Personnel Policy to Leave Transfer Policy and adding language to allow employees to donate sick leave in addition to vacation leave and compensatory time to any regular full-time city employee who has exhausted all earned leave while out on an approved leave of absence.

To implement the above agreed-upon terms and any salary/plan schedule, classification, and benefit plan updates, the Council must approve the City's Classification Plan and Salary Plan/Schedule for non-represented regular full-time employees. Approval of the Classification Plan and Salary Plan/Schedule will help the City to provide non-represented regular full-time employees with the same benefits as represented Association members.

ALTERNATIVES
The Council may elect not to provide the same benefit adjustment changes to the unrepresented regular full-time employees.

Prepared by: Carla Triplett, Human Resources Manager
Approved by: Jon McMillen, City Manager
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RESOLUTION NO. 2024 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, APPROVING THE BENEFIT,

CLASSIFICATION, AND SALARY/PLAN SCHEDULE FOR
FISCAL YEAR 2024/2025
WHEREAS, the benefit, classification plan, and salary plan/schedule of the City of La Quinta must be approved by the City Council and adopted by resolution in accordance with the City of La Quinta's ("City") Personnel Policy; and WHEREAS, the City desires to implement an updated classification plan, 2.8% World at Work salary/plan schedule adjustment, Fiscal Year (FY) 2024/2025 salary plan/schedule updates, and Vacation Leave Transfer Policy revisions effective July 1, 2024.

WHEREAS, the City desires to establish a fair and equitable classification plan; and
WHEREAS, this document will supersede any prior resolutions and amendments and may be changed only upon approval of the City Council.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The City Council hereby approves to implement the City's FY 2024/2025 Classification Plan, attached hereto as Exhibit A and incorporated herewith by this reference, for all non-represented regular full-time employees.

SECTION 2. The City Council hereby approves to implement the City's FY 2024/2025 Salary Plan/Schedule, attached hereto as Exhibit B and incorporated herewith by this reference, for all non-represented regular full-time employees.

SECTION 3. The City Council hereby approves the revisions to Personnel Policy section 8.2.5;
Section 8.2.5. Vacation Leave Transfer Policy
The conditions for participation in the Vacation Leave Transfer Policy (VLTP) are as follows:
a. If a Regular Full-time City Employee has been granted leave under the Federal Family and Medical Leave Act (FMLA) of 1993, which is for a period of up to twelve (12) weeks, due to injury or illness of themself or an immediate family member, and the Employee has exhausted all earned leave: sick, vacation, administrative, and compensatory time off, 359 CLICK HERE to Return to Agenda
Resolution No. 2024 – xxx
FY 2024/2025 Benefit, Classification, and Salary Plan/Schedule Adopted: June 18, 2024

the Employee can request approval to take part in the VLTP, wherein fellow Employees can donate sick leave, vacation leave, or compensatory time to enable Employees in these situations to continue to receive their regular pay. An Employee is eligible to participate in the VLTP when they have been employed at least 12 months, completed their Probationary Period, and worked for at least 1,250 hours during the 12-month period immediately preceding the request for VLTP. b. To participate in the VLTP, a request must be submitted specifically on the VLTP Request Form to the Department Director and then to the Employee Relations Officer for approval of donated sick leave, vacation leave, or compensatory time from fellow Employees. Any appeal or a denial of a request to participate in the VLTP will be resolved by the City Manager. The decision of the City Manager shall be final, not grievable and not subject to further appeal.
c. The Employee Relations Officer shall manage all aspects of the VLTP. d. If a request for donated sick leave, vacation leave, or compensatory time is approved by the Employee Relations Officer, a notice will be posted informing City Employees of the particular Employee in need of donation assistance through the VLTP.
e. Any Employee wishing to contribute sick leave, vacation leave, or compensatory time must sign an authorization form specifying the Employee to which the donation will be made and acknowledging that the donation is irrevocable.
f. The application rate of an Employee's sick leave, vacation leave, or compensatory time donation will be on an hour-for-hour basis with no adjustment for dollar value.
g. All donations will be voluntary and confidential.
h. Except for the notice and memorandum notifying Employees of a specific Employee's leave transfer need, no City Employee may solicit donations from any other Employee (general discussion of voluntary donation versus solicitation at Employee Association meetings is exempted).
i. No Supervisor shall make workplace decisions based on any Employee's participation or non-participation in the VLTP. j. Finance will set up a trust account for all approved Employee sick leave, vacation leave, or compensatory time donation requests in the requesting Employee's name, into which each donating Employee's sick 360 CLICK HERE to Return to Agenda
Resolution No. 2024 – xxx
FY 2024/2025 Benefit, Classification, and Salary Plan/Schedule Adopted: June 18, 2024

leave, vacation leave, or compensatory time will be noted and used as needed.
k. Employees on VLTP shall be paid at regularly scheduled City pay periods from the trust account Finance establishes. The amount of payment shall be the total monetary amount of sick leave, vacation leave, or compensatory time donated up to a maximum of 100% of the Employee's regular pay, less:

1. Any disability benefit offered through the City, Worker's Compensation Benefit, or other short or long-term disability payments the Employee is receiving during the pay period; and

2. Regular taxes.
l. Group health insurance coverage and other negotiated benefits shall be provided to all Employees while on the VLTP, as long as the Employee's total FMLA and VLTP time does not exceed twelve (12) working weeks or as set forth in the family and medical care leave or pregnancy leave policies. If the Employee is not on paid status by virtue of continuing to utilize at least half (50%) of the hours needed per pay period to receive a full paycheck through the use of their accrued sick leave, vacation, compensatory time-off, administrative leave allowances, or leave donated under this Section, the Employee will be required to personally fund this benefit if the Employee wishes to retain it. If the Employee uses less than 50% of the hours needed per pay period to receive a full paycheck through the use of their accruals, the Employee will be required to personally fund their medical premium payments if the Employee wishes to retain group health insurance coverage. m. Attendance and Payroll records of Employees on VLTP shall denote a "DL," standing for Donated Leave, for time paid to Employees while on this program.
n. No sick leave, vacation leave, holiday credits, administrative leave, compensatory time, deferred compensation, CalPERS (PERS), or any other applicable benefits shall accrue to the receiving Employee for any hours provided by donating through the VLTP.
o. Sick leave, vVacation leave, or compensatory time donations shall in no way affect or modify the receiving Employee's employment status with the City, nor shall it affect or modify the application of applicable City policies, rules, and ordinances.
p. Employees on VLTP who remain on an authorized unpaid leave of 361 CLICK HERE to Return to Agenda
Resolution No. 2024 – xxx
FY 2024/2025 Benefit, Classification, and Salary Plan/Schedule Adopted: June 18, 2024

absence after FMLA is exhausted may continue to receive assigned donated vacation leave and compensatory time from other regular city Employees until the Employee returns to work, is terminated, or meets the maximum hours under subsection t, below.
q. Availability of sick leave, vacation leave, or compensatory time shall in no way delay or prevent the City from taking action to medically separate or disability-retire an Employee.
r. Donated but unused sick, vacation, and compensatory time shall "expire" once the requesting Employee returns to work on a full-time basis.
s. The recipient Employee must be unable to work in any capacity as a result of a serious injury or illness to the Employee or their immediate family member in order to be eligible to receive donations under the VLTP.
t. The total amount of hours donated to any individual shall not exceed two hundred forty (240) hours in any calendar year.
u. Only the recipient Employee for whom the VLTP has been established may receive donated hours from the said plan. Such donated hours will be added to the Employee's sick leave balance as needed. v. The plan will be administered so that hours will be used only as needed and in the order donated.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of June 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
LINDA EVANS, Mayor
City of La Quinta, California
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Resolution No. 2024 – xxx
FY 2024/2025 Benefit, Classification, and Salary Plan/Schedule Adopted: June 18, 2024

ATTEST:
___________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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CITY OF LA QUINTA
2024/2025 CLASSIFICATION PLAN
EFFECTIVE JULY 1, 2024
Administrative
Administrative Assistant Administrative Assistant A12
Administrative Technician Administrative Technician B21/B22 Executive Specialist Executive Specialist B25/B32
Building
Building Inspector Building Inspector B23
Senior Building Inspector Sr. Building Inspector B24/B31 Plans Examiner Plans Examiner B25/B32
Deputy Building Official Deputy Building Official C42
Centralized Services
Permit Technician Permit Technician B22
Senior Permit Technician Sr. Permit Technician B23
City Clerk
Deputy City Clerk Deputy City Clerk B25/B32
Code
Code Compliance Officer Code Compliance Officer B22
Senior Code Compliance Officer Sr. Code Compliance Officer B23 Animal Control/Code Compliance Supervisor Animal Control/Code Compliance Supervisor C42 Community Services
Recreation Leader Recreation Leader A11
Senior Recreation Leader Sr. Recreation Leader A12
Community Services Specialist Community Services Specialist B23 Senior Community Services Specialist Sr. Community Services Specialist B24 Data Administration
Data Reporting Specialist Data Reporting Specialist B24/B32 Engineering
Construction Inspector Construction Inspector B23
Assistant Construction Manager Assistant Construction Manager C43 Associate Engineer Associate Engineer C44/C51
Finance
Finance Technician Finance Technician B22
Senior Finance Technician Sr. Finance Technician B23
Junior Accountant Jr. Accountant B24
Accountant Accountant B25/B32
Senior Accountant Sr. Accountant C42
Human Resources
Human Resources Technician HR Technician B22
Maintenance & Operations
Maintenance & Operations Worker Maintenance & Operations Worker A12 Senior Maintenance & Operations Worker Sr. Maintenance & Operations Worker A13 Maintenance & Operations Technician Maintenance & Operations Technician B23 Maintenance & Operations Coordinator Maintenance & Operations Coordinator B24/B31 Maintenance & Operations Crew Leader Maintenance & Operations Crew Leader B24/B31 Maintenance & Operations Superintendent Maintenance & Operations Superintendent C43 Management
Manager Building Official D61
Manager Finance Manager D61
Manager Hub Manager D61
Manager Marketing Manager D61
Manager Planning Manager D61
Deputy Director Community Services Deputy Director D63
Deputy Director Human Resources Deputy Director D63
Deputy Director Public Safety Deputy Director D63

CLASSIFICATION SERIES CLASSIFICATION SPECIFICATION AUTHORIZED WORKING TITLE RATING 1 EXHIBIT A
Resolution No. 2024 – XXX
Adopted: June 18, 2024
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CITY OF LA QUINTA
2024/2025 CLASSIFICATION PLAN
EFFECTIVE JULY 1, 2024
Management (continued)
Director City Clerk E82
Director Design & Development Director E82
Director Director (Business Unit/Housing Development) E82 Director Finance Director/Treasurer E82
Director Public Works Director/City Engineer E82
City Manager City Manager F101*
Management Administration
Management Specialist Management Specialist B25
Management Analyst Management Analyst C42
Senior Management Analyst Senior Management Analyst C43 Principal Management Analyst Principal Management Analyst C44/C51 Marketing/Communications
Marketing & Communications Specialist Marketing & Communications Specialist B24/B31 Planning
Assistant Planner Assistant Planner B25
Associate Planner Associate Planner C42
Senior Planner Sr. Planner C44/C51
Traffic
Traffic Signal Technician Traffic Signal Technician B22 * City Manager salary is determined by City Council contract

CLASSIFICATION SERIES CLASSIFICATION SPECIFICATION AUTHORIZED WORKING TITLE RATING 2 365 CLICK HERE to Return to Agenda
2024/2025
Salary Schedule
WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 A11 $ 43,431.96 $ 45,944.81 $ 48,457.66 $ 50,970.51 $ 53,483.36 $ 55,996.21 $ 58,509.06 $ 61,021.91 Administrative Assistant
Maintenance & Operations Worker A12 $ 47,784.37 $ 50,549.04 $ 53,313.70 $ 56,078.37 $ 58,843.04 $ 61,607.70 $ 64,372.37 $ 67,137.04 Sr. Maintenance & Operations Worker A13 $ 52,136.78 $ 55,153.26 $ 58,169.75 $ 61,186.23 $ 64,202.72 $ 67,219.20 $ 70,235.69 $ 73,252.17 Administrative Technician B21 $ 56,502.26 $ 59,771.32 $ 63,040.38 $ 66,309.44 $ 69,578.50 $ 72,847.56 $ 76,116.62 $ 79,385.68 Administrative Technician
Code Compliance Officer
Finance Technician
Human Resources Technician
Permit Technician
B22 $ 60,854.67 $ 64,375.55 $ 67,896.42 $ 71,417.30 $ 74,938.18 $ 78,459.06 $ 81,979.93 $ 85,500.81 Building Inspector
Community Services Specialist
Construction Inspector
Maintenance & Operations Technician
Sr. Code Compliance Officer
Sr. Finance Technician
Sr. Permit Technician
B23 $ 65,207.09 $ 68,979.78 $ 72,752.48 $ 76,525.18 $ 80,297.87 $ 84,070.57 $ 87,843.26 $ 91,615.96 Jr. Accountant
Maintenance & Operations Coordinator
Maintenance & Operations Crew Leader
Marketing & Communications Specialist
Sr. Building Inspector
Sr. Community Services Specialist
B24 $ 71,206.90 $ 75,326.72 $ 79,446.55 $ 83,566.38 $ 87,686.21 $ 91,806.03 $ 95,925.86 $ 100,045.69 Accountant
Executive Specialist
Plans Examiner
Management Specialist
B25 $ 78,589.90 $ 83,136.89 $ 87,683.87 $ 92,230.86 $ 96,777.85 $ 101,324.84 $ 105,871.82 $ 110,418.81 B31 $ 71,206.90 $ 75,326.72 $ 79,446.55 $ 83,566.38 $ 87,686.21 $ 91,806.03 $ 95,925.86 $ 100,045.69 B32 $ 78,589.90 $ 83,136.89 $ 87,683.87 $ 92,230.86 $ 96,777.85 $ 101,324.84 $ 105,871.82 $ 110,418.81 WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 Associate Planner
Animal Control/Code Compliance Supervisor
Deputy Building Official
Management Analyst
Sr. Accountant
C42 $ 84,917.93 $ 89,682.77 $ 94,447.61 $ 99,212.45 $ 103,977.29 $ 108,742.13 $ 113,506.97 $ 118,271.81 $ 123,036.64 $ 127,801.48 Assistant Construction Manager
Maintenance & Operations Superintendent
Senior Management Analyst
C43 $ 89,574.69 $ 94,600.82 $ 99,626.96 $ 104,653.09 $ 109,679.23 $ 114,705.36 $ 119,731.50 $ 124,757.63 $ 129,783.77 $ 134,809.90 Associate Engineer
Principal Management Analyst
Senior Planner
C44 $ 95,406.15 $ 100,759.50 $ 106,112.84 $ 111,466.19 $ 116,819.53 $ 122,172.88 $ 127,526.22 $ 132,879.57 $ 138,232.91 $ 143,586.26 Building Official
Finance Manager
Hub Manager
Marketing Manager
Planning Manager
D61 $ 108,229.76 $ 114,302.65 $ 120,375.55 $ 126,448.44 $ 132,521.33 $ 138,594.22 $ 144,667.12 $ 150,740.01 $ 156,812.90 $ 162,885.79 Community Services Deputy Director
Human Resources Deputy Director
Maintenance & Operations Deputy Director
Public Safety Deputy Director
D63 $ 119,323.32 $ 126,018.69 $ 132,714.05 $ 139,409.41 $ 146,104.78 $ 152,800.14 $ 159,495.51 $ 166,190.87 $ 172,886.23 $ 179,581.60 City Clerk
Design & Development Director
Director (Business Unit/Housing Development)
Finance Director/City Treasurer
Public Works Director/City Engineer
E82 $ 143,729.53 $ 151,794.36 $ 159,859.18 $ 167,924.00 $ 175,988.83 $ 184,053.65 $ 192,118.47 $ 200,183.30 $ 208,248.12 $ 216,312.95 City Manager F101* $ 195,557.92 $ 206,530.89 $ 217,503.86 $ 228,476.84 $ 239,449.81 $ 250,422.78 $ 261,395.75 $ 272,368.73 $ 283,341.70 $ 294,314.67 Recreation Leader A11 $ 20.88 $ 22.09 $ 23.30 $ 24.51 $ 25.71 $ 26.92 $ 28.13 $ 29.34 Senior Recreation Leader A12 $ 22.97 $ 24.30 $ 25.63 $ 26.96 $ 28.29 $ 29.62 $ 30.95 $ 32.28 Data Reporting Specialist B24 $ 34.23 $ 36.21 $ 38.20 $ 40.18 $ 42.16 $ 44.14 $ 46.12 $ 48.10 Elected Official Positions
(per La Quinta Municipal Code Section 2.04.050)
Mayor
Council Members
City Council Approval Effective
Date
6/18/2024 7/1/2024
$ 2,300.00

PART-TIME EMPLOYEES (HOURLY)

FULL-TIME EMPLOYEES (ANNUAL)

FULL-TIME EMPLOYEES (ANNUAL)
Monthly
$ 2,800.00

EXHIBIT B
Resolution No. 2024 – XXX
Adopted: June 18, 2024
366 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION APPROVING THE CITY’S PROJECT LIST FOR FISCAL YEAR 2024/25 FOR SENATE BILL 1 - ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING

RECOMMENDATION
Adopt a resolution approving the City’s project list for fiscal year 2024/25 to receive estimated funds from Senate Bill 1, Road Repair and Accountability Act of 2017; and supersede existing resolution 2024-015.

EXECUTIVE SUMMARY
 On April 2, 2024, Council provided direction on Senate Bill 1 (SB-1) funding through the Capital Improvement Program (CIP) study session discussion.  To receive the SB-1 funds, the City must comply with the following requirements:
o Demonstrate an annual Maintenance of Effort (MOE) expenditure from the City’s General Fund in the amount of $1,786,109; and
o Submit a Council resolution which lists the projects to be funded in the following fiscal year with SB-1 funds, including a project description, location, schedule of completion, and estimated useful life of the improvements.  On April 16, 2024, Council adopted Resolution No. 2024-015 approving the City’s project list for fiscal year (FY) 2024/25 to receive estimated funds from SB-1, Road Repair and Accountability Act of 2017.
 The City’s estimated funds apportionment for FY 2024/25 was revised by the state in late May from $950,000 to $983,639, and Staff has revised the project list for FY 2024/25 to the $983,639 estimate.

FISCAL IMPACT
The following table lists the total amount to be expended per FY based on the currently identified SB-1 funded CIP projects:
2024/25 2025/26 2026/27 2027/28 2028/29 TOTAL
$983,639 $950,000 $1,000,000 $994,367 $998,053 $4,926,059 CONSENT CALENDAR ITEM NO. 20
367 CLICK HERE to Return to Agenda

BACKGROUND/ANALYSIS
SB-1 created new permanent funding for road maintenance and rehabilitation projects.

Each city and county must submit a project list to the California Transportation Commission by July 1, 2024, to be eligible for SB-1 funding for the following FY.

On April 16, 2024, Council adopted Resolution No. 2024-015 approving the City’s SB-1 project list for FY 2024/25. In late May the City’s estimated funds apportionment for FY 2024/25 was revised by the state from $950,000 to $983,639, and Staff has revised the project list for FY 2024/25 to the $983,639 estimate by increasing the proposed SB-1 funding for the Highway 111 Resurfacing Project, for the portion within the City’s limits, from $950,000 to $983,639.

The revised draft FY 2024/25 through 2028/29 CIP proposes to use SB-1 funding for the following transportation improvements:

Project
Description
2024/25 2025/26 2026/27 2027/28 2028/29 Total
Highway 111
Resurfacing
Project (City
limits)
$983,639 $983,639
Cove Area Slurry
Seal
Improvements
Phase 2
$950,000 $950,000
Citywide Arterial
Slurry Seal
Improvements
$1,000,000 $1,000,000
Washington
Street Pavement
Rehabilitation
Project
(Sagebrush Lane
to Fred Waring
Drive)
$994,367 $998,053 $1,992,420
TOTAL: $983,639 $950,000 $1,000,000 $994,367 $998,053 $4,926,059

ALTERNATIVES
Council may elect not to approve the revised SB-1 Resolution and decline SB-1 funds.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer 368 CLICK HERE to Return to Agenda
RESOLUTION NO. 2024 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, ADOPTING A LIST OF
PROJECTS FOR FISCAL YEAR 2024/25 FUNDED BY SB 1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the California legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of La Quinta (City) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $983,639 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the seventh year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list through three (3) public meeting opportunities; and
WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate one street/road project in the City this year and other similar projects into the future; and WHEREAS, the City’s current Pavement Management Plan found that the City’s streets and roads are in a “very good” condition and are currently ranked with an overall 80 Pavement Condition Index (PCI). This revenue will assist the City in maintaining the very good roadway system condition over the next decade and beyond; and 369 CLICK HERE to Return to Agenda
Resolution No. 2024 - XXX
The Road Repair and Accountability Act of 2017 – Fiscal Year 2024-25 (SB-1) Adopted: June 18, 2024

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide; and
WHEREAS, on June 18, 2024, by a majority vote of the City Council of the City of La Quinta, California, the following project was selected:

Project Name Fiscal Year Amount

1. Highway 111 Resurfacing 2024/25 $983,639
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following list of proposed projects will be funded in-part or solely with fiscal year 2024/25 Road Maintenance and Rehabilitation Account revenues:

Project Name Fiscal Year Amount

1. Highway 111 Resurfacing 2024/25 $983,639
Title: Highway 111 Resurfacing (City Limits)
Description: The proposed improvements on Highway 111 include resurfacing of Highway 111 within the city limits and construction of ADA curb ramp improvements.

Estimated Useful Life: 20 Years.

Estimated Completion Date: December 31, 2024
SECTION 3. This resolution shall go into effect upon adoption and shall supersede Resolution No. 2024-015 adopted on April 16, 2024.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
370 CLICK HERE to Return to Agenda
Resolution No. 2024 - XXX
The Road Repair and Accountability Act of 2017 – Fiscal Year 2024-25 (SB-1) Adopted: June 18, 2024

________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
371 CLICK HERE to Return to Agenda
372 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MAY 31, AND JUNE 7, 2024

RECOMMENDATION
Approve demand registers dated May 31, and June 7, 2024.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 2,757,956.35
Successor Agency of RDA $ 900.00
Housing Authority $ 263,464.78
$ 3,022,321.13

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for May 31, and June 7, 2024.

Warrants Issued:
213991-214036 $ 2,034,898.57
EFT #148 $ 194.66
EFT #149 $ 2,424.00
214038-214083 $ 280,176.39
Wire Transfers $ 418,868.87
Payroll Direct Deposit $ 234,940.38
Payroll Tax Transfers $ 50,818.26
$ 3,022,321.13
*Check number 214037, payable to Southern California Gas Company, w ill be reported on the Southern California Gas Company Demand Register Report dated 06/18/2024.

CONSENT CALENDAR ITEM NO. 21
373 CLICK HERE to Return to Agenda
Vendor Account Name Amount Purpose
Riverside County Sheriff
Department
Various $1,161,741.77 March Police Services
Flock Safety Public Safety Camera
System Maintenance
$172,500.00 Safety Cameras Software
Licenses
Coachella Valley Association
Governments(1)
Various $118,063.78 Homelessness Assistance &
Arts and Music Line Share
Payment
PWLC II, Inc.(1) Maintenance/Services $114,830.00 Tree Removal & Plant Replacement Services
Martha's Village Kitchen Homelessness
Assistance
$100,000.00 Homelessness Assistance
Coachella Valley Rescue Mission Homelessness
Assistance
$100,000.00 Homelessness Assistance
(1)Payments were made 05/31/24 &
06/07/24
Wire Transfers: Nine transfers totaled $418,869. Of this amount, $208,846 was for Landmark and $191,258 was to CalPERS (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Transaction Issuer Type Par Value Settle
Date
Coupon
Rate
YTM
Maturity Live Oak Banking CD $ 248,000.00 5/28/2024 1.800% 1.800% Purchase Valley National Bank CD $ 244,000.00 5/29/2024 4.950% 4.950% Maturity Century Next Bank CD $ 248,000.00 5/29/2024 2.500% 2.500% Purchase CFS Bank CD $ 244,000.00 5/30/2024 4.700% 4.700% Maturity United States Treasury T-Bill $ 2,000,000.00 5/30/2024 0.000% 5.330% Purchase Washington Financial CD $ 244,000.00 5/31/2024 4.500% 4.500% Maturity United States Treasury Treasury Note $ 1,000,000.00 5/31/2024 2.000% 2.736% Purchase United States Treasury Treasury Note $ 2,000,000.00 5/31/2024 4.500% 4.540% Purchase United States Treasury Treasury Note $ 1,000,000.00 5/31/2024 4.125% 4.670% Purchase Bank of America, NA CD $ 243,000.00 6/6/2024 5.200% 5.200% Purchase Enterprise Bank CD $ 248,000.00 6/7/2024 4.600% 4.600% Purchase Oregon Community Credit Union CD $ 248,000.00 6/7/2024 4.850% 4.850% Maturity Plains Community Bank CD $ 245,000.00 6/7/2024 2.550% 2.550% Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers

2. Wire Transfers
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Demand Register
City of La Quinta Packet: APPKT03819 - 05/31/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
PALMS TO PINES PRINTING 214024 BALL CAPS Promotional Items 101-3007-60134 133.79 PALMS TO PINES PRINTING 214024 BALL CAPS Uniforms 101-6003-60690 133.79 PALMS TO PINES PRINTING 214024 DRAWSTRING BAGS Promotional Items 101-3007-60134 1,277.46 RODRIGUEZ, OLIVIA 148 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 194.66 FLORES, TANIA 214006 SPRING 2024 TUITION REIMB T.FLORES Training & Education/MOU 101-1004-60322 3,500.00 PALMS TO PINES PRINTING 214024 STAFF NAME BADGES Promotional Items 101-3007-60134 210.38 VIRAMONTES, ADAM R 214036 FY 23/24 ANNUAL WELLNESS DOLLARS A… Annual Wellness Dollar Reim… 101-1004-50252 200.00 COACHELLA VALLEY RESCUE… 214000 FY 23/24 HOMELESS PREVENTION & ASS… Homelessness Assistance 101-3001-60532 16,667.00 SOUTHWEST AQUATICS INC 214031 05/2024 - LAKE MAINTENANCE SERVICES Civic Center Lake Maintenan… 101-3005-60117 1,350.00 SOUTHWEST AQUATICS INC 214031 05/2024 - LAKE MAINTENANCE SERVICES SilverRock Lake Maintenance 101-3005-60189 1,350.00 ABTS POLO VILLAS LLC 213991 PM 10 DEPOSIT REFUND TM 33085 Developer Deposits 101-0000-22810 8,800.00 TOWER ENERGY GROUP 214035 PM 10 DEPOSIT REFUND VUP2012-045 Developer Deposits 101-0000-22810 964.00 DELGADO AGUILERA, JOSE A 214003 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 41.05 MARTHA'S VILLAGE KITCHEN 214016 FY 23/24 HOMELESS PREVENTION & ASS… Homelessness Assistance 101-3001-60532 16,666.00 COACHELLA VALLEY ASSOC O… 213999 FY 23/24 HOMELESS PREVENTION & ASS… Homelessness Assistance 101-3001-60532 16,667.00 AYON, UBALDO 213994 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 AVIDON, YEV 213993 TOT OVERPAYMENT REFUND STVR 1001… TBID Due to VGPS 101-0000-20303 15.21 AVIDON, YEV 213993 TOT OVERPAYMENT REFUND STVR 1001… TOT - Short Term Vac. Rentals 101-0000-41401 152.12 CLAYTON JR., DUANE 213998 ICC BUILDING INSPECTION CERTIFICATE … Travel & Training 101-6003-60320 140.00 FROSTY'S AIR CONDITIONING… 214007 LQ PARK ICE MACHINE REPAIRS Maintenance/Services 101-3008-60691 895.00 JOE A GONSALVES & SON 214013 06/2024 LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 HR GREEN PACIFIC INC 214009 04/2024 ONCALL PLAN CHECK SVCS ENG… Map/Plan Checking 101-7002-60183 6,756.50 NAI CONSULTING INC 214020 04/2024 CAPITAL IMPROVEMENT PLAN Consultants 101-7006-60104 700.00 MADDEN MEDIA 214015 05/2024 - MEDIA SERVICES Marketing & Tourism Promot… 101-3007-60461 46,501.66 INTL. BOARD OF CREDENTIAL… 214012 CITYWIDE AUTISM TRAINING Travel & Training 101-1004-60320 4,087.00 BIO-TOX LABORATORIES 213996 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 585.90 BIO-TOX LABORATORIES 213996 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 606.00 MISSION LINEN SUPPLY 214018 LOGO SHIRTS Operating Supplies 101-6001-60420 278.60 MISSION LINEN SUPPLY 214018 LOGO SHIRTS Operating Supplies 101-6006-60420 184.29 MISSION LINEN SUPPLY 214018 LOGO SHIRTS Operating Supplies 101-6006-60420 395.47 MISSION LINEN SUPPLY 214018 LOGO SHIRTS Operating Supplies 101-6001-60420 89.66 MISSION LINEN SUPPLY 214018 LOGO SHIRTS Operating Supplies 101-6006-60420 179.32 AMERICAN FORENSIC NURSE… 213992 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 948.00 MERCHANTS BUILDING MAI… 214017 WC CARPET CLEANING Janitorial 101-3008-60115 350.00 T MOBILE USA INC 214033 4/27-4/30/24 POLICE GPS LOCATE Special Enforcement Funds 101-2001-60175 115.00 T MOBILE USA INC 214033 04/27-05/03/24 POLICE GPS LOCATE Special Enforcement Funds 101-2001-60175 115.00 T MOBILE USA INC 214033 4/02-5/31/24 - POLICE GPS LOCATE & T… Special Enforcement Funds 101-2001-60175 165.00 PWLC II, INC 214026 05/2024 - L&L MONTHLY MAINTENANCE Landscape Contract 101-2002-60112 1,616.00 BARBARA SINATRA CHILDREN… 213995 04/12/24 PHYSICAL EXAM LA240780020 Sexual Assault Exam Fees 101-2001-60193 231.00 IMPERIAL IRRIGATION DIST 214010 ELECTRICITY SERVICES Electricity - Utilities 101-2002-61101 315.60 IMPERIAL IRRIGATION DIST 214010 ELECTRICITY SERVICES Electric - Civic Center Park - U… 101-3005-61103 1,941.37 IMPERIAL IRRIGATION DIST 214010 ELECTRICITY SERVICES Electric - Fritz Burns Park - Uti… 101-3005-61105 145.63 IMPERIAL IRRIGATION DIST 214010 ELECTRICITY SERVICES Electricity - Utilities 101-3008-61101 18,844.82 COACHELLA VALLEY WATER D… 214001 WATER SERVICE Water - Civic Center Park - Uti… 101-3005-61202 2,783.34 FIRST CHOICE A/C & HEATING… 214004 FS #32 HVAC MAINTENANCE Maintenance/Services 101-2002-60691 977.50 RIVERSIDE COUNTY FLOOD … 214027 FY 23/24 WHITEWATER NPDES COST SH… Professional Services 101-7002-60103 43,864.68 FIRST CHOICE A/C & HEATING… 214004 CH HVAC REPLACEMENT CIRCUIT BOARD HVAC 101-3008-60667 1,284.00 PACIFIC WEST AIR CONDITIO… 214023 5/1/24 CH WATER TREATMENT HVAC 101-3008-60667 125.00 T & G GLOBAL, LLC 214032 CITY CHRISTMAS TREE PURCHASE Community Experiences 101-3003-60149 54,373.91 FLOCK SAFETY 214005 7/1/24-5/19/25 AUTOMATED LICENSE R… Prepaid Expense 101-0000-13600 152,178.20 FLOCK SAFETY 214005 5/20-06/30/24 AUTOMATED LICENSE R… Public Safety Camera System… 101-2001-60692 20,321.80 OCEAN SPRINGS TECH INC 214021 FB POOL CONTROLLERS REPLACEMENT Fritz Burns Pool Maintenance 101-3005-60184 7,600.77 COUNTY OF RIVERSIDE PUBL… 214002 04/2024 - RADIO MAINTENANCE Operating Supplies 101-2001-60420 273.66 ATTACHMENT 1
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount IMPERIAL IRRIGATION DIST 214010 ELECTRICITY SERVICE Electricity - Charging Stations 101-3008-61102 2,788.52 COACHELLA VALLEY WATER D… 214001 WATER SERVICE Water - Utilities 101-2002-61200 201.87 COACHELLA VALLEY WATER D… 214001 WATER SERVICE Water -Eisenhower Park - Util… 101-3005-61203 84.39 COACHELLA VALLEY WATER D… 214001 WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 64.71 HARRISON, NICOLE L 214008 GARAGE SALE PERMIT REFUND GS2024-… Garage Sale Permits 101-0000-42405 10.00 ROADPOST USA INC. 214029 05/23-06/22/24 - EOC SATELLITE PHON… Mobile/Cell Phones/Satellites 101-2002-61304 200.85 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Sheriff Patrol 101-2001-60161 628,087.68 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Police Overtime 101-2001-60162 33,386.34 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Target Team 101-2001-60163 153,548.69 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Community Services Officer 101-2001-60164 59,577.93 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Gang Task Force 101-2001-60166 17,150.40 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Narcotics Task Force 101-2001-60167 17,150.40 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Motor Officer 101-2001-60169 132,406.63 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Dedicated Sargeants 101-2001-60170 42,417.00 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Dedicated Lieutenant 101-2001-60171 25,496.00 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Sheriff - Mileage 101-2001-60172 35,755.50 RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… Special Enforcement Funds 101-2001-60175 7,419.57 RIVERSIDE COUNTY SHERIFF … 214028 03/25-04/24/24 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 903.86 TERRA NOVA PLANNING & R… 214034 03/1-4/30/24 - ONCALL PLANNING SERV… Professional Services 101-6002-60103 7,309.20 Fund 101 - GENERAL FUND Total: 1,605,951.68
Fund: 201 - GAS TAX FUND
NAI CONSULTING INC 214020 04/2024 HURRICANE HILARY EMERGEN… Road Improvements 201-7003-72111 525.00 MISSION LINEN SUPPLY 214018 UNIFORMS Uniforms 201-7003-60690 258.60 IMPERIAL IRRIGATION DIST 214010 ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 871.63 Fund 201 - GAS TAX FUND Total: 1,655.23
Fund: 202 - LIBRARY & MUSEUM FUND
IMPERIAL IRRIGATION DIST 214010 ELECTRICITY SERVICES Electricity - Utilities 202-3004-61101 4,849.67 PACIFIC WEST AIR CONDITIO… 214023 5/1/24 LIBRARY WATER TREATMENT HVAC 202-3004-60667 125.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,974.67
Fund: 212 - SLESA (COPS) FUND
RIVERSIDE COUNTY SHERIFF … 214028 03/07-04/03/24 - BP #10 POLICE SERVIC… COPS Burglary/Theft Prevent… 212-0000-60179 8,441.77 Fund 212 - SLESA (COPS) FUND Total: 8,441.77
Fund: 215 - LIGHTING & LANDSCAPING FUND
ROTO-LITE, INC 214030 PALM TREE LIGHT CHANGING COLOR SE… Maintenance/Services 215-7004-60691 300.00 MISSION LINEN SUPPLY 214018 UNIFORMS Uniforms 215-7004-60690 52.07 MISSION LINEN SUPPLY 214018 UNIFORMS Uniforms 215-7004-60690 258.61 MACIAS NURSERY, INC. 214014 TREES Materials/Supplies 215-7004-60431 11,978.81 MACIAS NURSERY, INC. 214014 PLANTS Materials/Supplies 215-7004-60431 2,508.05 MACIAS NURSERY, INC. 214014 TREES Materials/Supplies 215-7004-60431 1,522.50 PWLC II, INC 214026 05/2024 - L&L MONTHLY MAINTENANCE Landscape Contract 215-7004-60112 62,674.00 PWLC II, INC 214026 4/29-4/30/24 PLANT REPLACEMENT AVE… Maintenance/Services 215-7004-60691 11,840.00 IMPERIAL IRRIGATION DIST 214010 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 1,802.04 IMPERIAL IRRIGATION DIST 214010 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 600.34 COACHELLA VALLEY WATER D… 214001 WATER SERVICE Water - Medians - Utilities 215-7004-61211 4,650.02 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 98,186.44 Fund: 243 - RDA LOW-MOD HOUSING FUND
COACHELLA VALLEY RESCUE… 214000 FY 23/24 HOMELESS PREVENTION & ASS… Homelessness Assistance 243-0000-60532 83,333.00 COACHELLA VALLEY ASSOC O… 213999 FY 23/24 HOMELESS PREVENTION & ASS… Homelessness Assistance 243-0000-60532 83,333.00 MARTHA'S VILLAGE KITCHEN 214016 FY 23/24 HOMELESS PREVENTION & ASS… Homelessness Assistance 243-0000-60532 83,334.00 Fund 243 - RDA LOW-MOD HOUSING FUND Total: 250,000.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
NAI CONSULTING INC 214020 04/2024 PAVEMENT MANAGEMENT PL… Professional Services 401-0000-60103 1,400.00 NAI CONSULTING INC 214020 04/2024 FRITZ BURN PARK IMPROVEM… Professional Services 401-0000-60103 1,875.00 NAI CONSULTING INC 214020 04/2024 DRA CITYWIDE DRAINAGE ENH… Professional Services 401-0000-60103 525.00 NAI CONSULTING INC 214020 04/2024 AVE 48 ART AND MUSIC LINE Professional Services 401-0000-60103 1,400.00 NAI CONSULTING INC 214020 04/2024 LQ LANDSCAPE IMPROVEMENTS Professional Services 401-0000-60103 2,112.50 NAI CONSULTING INC 214020 04/2024 DUNE PALMS BRIDGE IMPROV… Professional Services 401-0000-60103 2,650.00 NAI CONSULTING INC 214020 04/2024 HWY 111 REHABILITATION Professional Services 401-0000-60103 9,580.00 376 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount NAI CONSULTING INC 214020 04/2024 HIGHWAY 111 CORRIDOR Professional Services 401-0000-60103 750.00 NAI CONSULTING INC 214020 04/2024 VILLAGE ART/CULTURAL PLAZA Professional Services 401-0000-60103 3,612.50 NAI CONSULTING INC 214020 04/2024 AVE 50 WIDENING IMPROVEM… Professional Services 401-0000-60103 350.00 NAI CONSULTING INC 214020 04/2024 LA QUINTA PARKS PHASE 1 Professional Services 401-0000-60103 350.00 NAI CONSULTING INC 214020 04/2024 CITYWIDE MISCELLANEOUS AD… Professional Services 401-0000-60103 387.50 NAI CONSULTING INC 214020 04/2024 DUNE PALMS RD PAVEMENT R… Professional Services 401-0000-60103 3,860.00 NAI CONSULTING INC 214020 04/2024 PAVEMENT MANAGEMENT PL… Professional Services 401-0000-60103 9,735.00 NAI CONSULTING INC 214020 04/2024 EISENHOWER RETENTION BASI… Professional Services 401-0000-60103 637.50 NAI CONSULTING INC 214020 04/2024 AVE 50 BRIDGE Professional Services 401-0000-60103 762.50 MSA CONSULTING INC 214019 FB PARK ONCALL SURVEY SERVICES Construction 401-0000-60188 16,838.75 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 56,826.25 Fund: 501 - FACILITY & FLEET REPLACEMENT
BMW MOTORCYCLES OF RIV… 213997 MOTORCYCLE REPAIRS A1154 Motorcycle Repair & Mainte… 501-0000-60679 2,095.04 PACIFIC MOBILE STRUCTURES… 214022 06/2024 - PW TRAILER RENTAL Building Leases 501-0000-71032 3,088.51 POWERPLAN BF 214025 BACKHOE REPAIRS Vehicle Repair & Maintenan… 501-0000-60676 873.64 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 6,057.19 Fund: 502 - INFORMATION TECHNOLOGY
INTELESYSONE 214011 06/01-06/30/24 - PHONE SYSTEM MAIN… Technical 502-0000-60108 3,000.00 Fund 502 - INFORMATION TECHNOLOGY Total: 3,000.00
Grand Total: 2,035,093.23
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,605,951.68
201 - GAS TAX FUND 1,655.23
202 - LIBRARY & MUSEUM FUND 4,974.67
212 - SLESA (COPS) FUND 8,441.77
215 - LIGHTING & LANDSCAPING FUND 98,186.44
243 - RDA LOW-MOD HOUSING FUND 250,000.00
401 - CAPITAL IMPROVEMENT PROGRAMS 56,826.25
501 - FACILITY & FLEET REPLACEMENT 6,057.19
502 - INFORMATION TECHNOLOGY 3,000.00
Grand Total: 2,035,093.23
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 152,178.20
101-0000-20303 TBID Due to VGPS 15.21
101-0000-22810 Developer Deposits 9,764.00
101-0000-41401 TOT - Short Term Vac. R… 152.12
101-0000-42405 Garage Sale Permits 10.00
101-1002-60101 Contract Services - Admi… 3,500.00
101-1004-50252 Annual Wellness Dollar … 635.71
101-1004-60320 Travel & Training 4,087.00
101-1004-60322 Training & Education/M… 3,500.00
101-2001-60161 Sheriff Patrol 628,087.68
101-2001-60162 Police Overtime 33,386.34
101-2001-60163 Target Team 153,548.69
101-2001-60164 Community Services Offi… 59,577.93
101-2001-60166 Gang Task Force 17,150.40
101-2001-60167 Narcotics Task Force 17,150.40
101-2001-60169 Motor Officer 132,406.63
101-2001-60170 Dedicated Sargeants 42,417.00
101-2001-60171 Dedicated Lieutenant 25,496.00
101-2001-60172 Sheriff - Mileage 35,755.50
101-2001-60174 Blood/Alcohol Testing 2,139.90
101-2001-60175 Special Enforcement Fu… 7,814.57
101-2001-60176 Sheriff - Other 903.86
101-2001-60193 Sexual Assault Exam Fees 231.00
101-2001-60420 Operating Supplies 273.66
101-2001-60692 Public Safety Camera Sys… 20,321.80
101-2002-60112 Landscape Contract 1,616.00
101-2002-60691 Maintenance/Services 977.50
101-2002-61101 Electricity - Utilities 315.60
101-2002-61200 Water - Utilities 201.87
101-2002-61304 Mobile/Cell Phones/Sate… 200.85
101-3001-60532 Homelessness Assistance 50,000.00
101-3003-60149 Community Experiences 54,373.91
101-3005-60117 Civic Center Lake Maint… 1,350.00
101-3005-60184 Fritz Burns Pool Mainten… 7,600.77
101-3005-60189 SilverRock Lake Mainten… 1,350.00
101-3005-61103 Electric - Civic Center Pa… 1,941.37
101-3005-61105 Electric - Fritz Burns Park… 145.63
101-3005-61202 Water - Civic Center Park… 2,783.34
101-3005-61203 Water -Eisenhower Park … 84.39
101-3005-61205 Water -Velasco Park - Uti… 64.71
101-3007-60134 Promotional Items 1,621.63
101-3007-60461 Marketing & Tourism Pr… 46,501.66
101-3008-60115 Janitorial 350.00
101-3008-60667 HVAC 1,409.00
101-3008-60691 Maintenance/Services 895.00
101-3008-61101 Electricity - Utilities 18,844.82
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Account Summary
Account Number Account Name Expense Amount
101-3008-61102 Electricity - Charging Stat… 2,788.52
101-6001-60420 Operating Supplies 368.26
101-6002-60103 Professional Services 7,309.20
101-6003-60320 Travel & Training 140.00
101-6003-60690 Uniforms 133.79
101-6006-60420 Operating Supplies 759.08
101-7002-60103 Professional Services 43,864.68
101-7002-60183 Map/Plan Checking 6,756.50
101-7006-60104 Consultants 700.00
201-7003-60690 Uniforms 258.60
201-7003-61101 Electricity - Utilities 871.63
201-7003-72111 Road Improvements 525.00
202-3004-60667 HVAC 125.00
202-3004-61101 Electricity - Utilities 4,849.67
212-0000-60179 COPS Burglary/Theft Pre… 8,441.77
215-7004-60112 Landscape Contract 62,674.00
215-7004-60431 Materials/Supplies 16,009.36
215-7004-60690 Uniforms 310.68
215-7004-60691 Maintenance/Services 12,140.00
215-7004-61116 Electric - Utilities 1,802.04
215-7004-61117 Electric - Medians - Utilit… 600.34
215-7004-61211 Water - Medians - Utiliti… 4,650.02
243-0000-60532 Homelessness Assistance 250,000.00
401-0000-60103 Professional Services 39,987.50
401-0000-60188 Construction 16,838.75
501-0000-60676 Vehicle Repair & Maint… 873.64
501-0000-60679 Motorcycle Repair & Ma… 2,095.04
501-0000-71032 Building Leases 3,088.51
502-0000-60108 Technical 3,000.00
Grand Total: 2,035,093.23
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,841,890.03
111205P Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 2,650.00 15-001E TOWER ENERGY GRP EXP TOWER ENERGY GROUP 964.00
201603P Professional Expense La Quinta Landscape Renovation Improvement2,112.50 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 27,849.36 201901P Professional Expense Village Art Plaza Promenade & Cultural Campus 3,612.50 201902P Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 762.50 201905P Professional Expense Highway 111 Corridor Area Plan Implementation750.00 202008P Professional Expense Avenue 48 Art and Music Line Project 1,400.00 202101P Professional Expense Dune Palms Rd Pavement Rehab-Fred Waring to Miles 3,860.00 202102P Professional Expense Fritz Burns Park Improvements 1,875.00 202102T Technical Expense Fritz Burns Park Improvements 16,838.75 202205P Professional Expense Avenue 50 Widening Improvements (Jeff to Madison) 350.00 202225P Professional Expense Highway 111 Rehabilitation Project 9,580.00 202306P Professional Expense La Quinta Parks Phase I (Sports Complex, CMP & LQ) 350.00 202307P Professional Expense Citywide Miscellaneous ADA Improvements 387.50 202315P Professional Expense FY22/23 Pavement Management Plan 1,400.00 202316P Professional Expense FY23/24 Pavement Management Plan 9,735.00 202320P Cyclone Hilary Professional Expense Tropical Cyclone Hilary 525.00 202322P Eisenhower Retention Basin Slope… Eisenhower Retention Basin Slope Repair 637.50 23003E ABTS POLO VILLAS, LLC EXPENSE ABTS POLO VILLAS, LLC 8,800.00 2324DRAP Professional Expense FY 23/24 Citywide Drainage Enhancements 525.00 CSA152E CSA 152 Expenses CSA 152 Project Tracking 43,864.68 379 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03819 - 05/31/2024 JB
6/10/2024 2:55:38 PM Page 6 of 6
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony 54,373.91 Grand Total: 2,035,093.23
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
City of La Quinta Packet: APPKT03826 - 06/07/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
CHARTER COMMUNICATIONS… 214044 05/16-06/15/24 - FS #70 CABLE (1860) Cable/Internet - Utilities 101-2002-61400 48.25 CHARTER COMMUNICATIONS… 214044 05/16-06/15/24 - FS #32 CABLE (8152) Cable/Internet - Utilities 101-2002-61400 99.91 PANE IN THE GLASS 214067 WC COURTYARD DOORS GLASS REPLAC… Maintenance/Services 101-3008-60691 1,976.00 ULLOA, TONY 214077 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 LORETT, LORI 214064 FY 23/24 ANNUAL WELLNESS DOLLARS Annual Wellness Dollar Reim… 101-1004-50252 199.19 LIMA, JACK VINCENT 214062 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 CALIFORNIA STATE SHERIFFS'… 214043 CALIF SHERIFFS' ASSOCIATION SPONSO… Sponsorships/Advertising 101-3007-60450 1,000.00 VINTAGE E & S INC 214081 CITY PARKS CANOPY LIGHTING Maintenance/Services 101-3005-60691 1,569.84 VINTAGE E & S INC 214081 PIONEER PARK LIGHTS SERVICE CALL Maintenance/Services 101-3005-60691 1,282.26 PROPER SOLUTIONS INC 214070 05/24/24 TEMP AGENCY SERVICES R.IB… Temporary Agency Services 101-1004-60125 1,707.60 JOE A GONSALVES & SON 214060 11/2024 LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 DECKARD TECHNOLOGIES, I… 214049 06/2024 - RENTALSCAPE Professional Services 101-1005-60103 3,750.00 VERITAS TECHNOLOGIES LLC 214079 04/2024 - DATA BACK UP FOR LASERFIC… Professional Services 101-1005-60103 1,029.60 VINTAGE ASSOCIATES 214080 TREE REMOVAL AT SRR EVENT PARK Tree Maintenance 101-3005-60557 500.00 VINTAGE ASSOCIATES 214080 PLANT FLOWERS AT CITY PARKS Materials/Supplies 101-3005-60431 1,514.61 ALL PRO BEVERAGE INC 214039 LOBBY COFFEE SUPPLIES Citywide Supplies 101-1007-60403 651.27 PAX FITNESS REPAIR 214068 WC RECLINE BIKE REPAIRS Operating Supplies 101-3002-60420 308.32 HAYES, SARA 214056 FACILITY RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 500.00 JENSEN, SHARLA W 149 1 DAY SESSION CLASS Instructors 101-3002-60107 48.00 JENSEN, SHARLA W 149 PERSONAL TRAINING 3 SESSIONS CLASS… Instructors 101-3002-60107 264.00 JENSEN, SHARLA W 149 PERSONAL TRAINING 6 SESSIONS CLASS… Instructors 101-3002-60107 2,112.00 WILLIAMS, BILLEE 214083 YOGA FLOW CLASSES Instructors 101-3002-60107 54.60 WILLIAMS, BILLEE 214083 YOGA FLOW CLASS Instructors 101-3002-60107 12.60 SHIRY, TERESA 214072 BALLROOM BEGINNING DI CLASSES Instructors 101-3002-60107 63.00 WILLIAMS, BILLEE 214083 PILATES CLASS Instructors 101-3002-60107 409.50 WILLIAMS, BILLEE 214083 MAT PILATES DI CLASSES Instructors 101-3002-60107 37.80 HEWETT, ATSUKO YAMANE 214057 DEEP STRETCH DI CLASSES Instructors 101-3002-60107 49.00 DESERT RECREATION DISTRI… 214052 04/2024 - FB POOL OPERATIONS & PRO… Fritz Burns Pool Programming 101-3003-60184 2,475.53 ODP BUSINESS SOLUTIONS, L… 214066 BATTERIES, KEYBOARDS, MARKERS Office Supplies 101-1005-60400 247.10 ODP BUSINESS SOLUTIONS, L… 214066 LABEL TAPE Office Supplies 101-1005-60400 43.49 ODP BUSINESS SOLUTIONS, L… 214066 PRINTER TONER Office Supplies 101-6004-60400 149.64 GRAINGER 214055 VEHICLE INSPECTION FORM, STORAGE C… Tools/Equipment 101-7003-60432 154.01 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 2,487.90 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Monticello Park - Uti… 101-3005-61102 13.74 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Fritz Burns Park - Uti… 101-3005-61105 485.46 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Sports Complex - Uti… 101-3005-61106 3,990.41 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Colonel Paige - Utilit… 101-3005-61108 648.83 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Community Park - U… 101-3005-61109 7,154.79 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Adams Park - Utiliti… 101-3005-61110 38.40 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Velasco Park - Utiliti… 101-3005-61111 14.33 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Eisenhower Park - U… 101-3005-61113 19.90 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Desert Pride - Utiliti… 101-3005-61114 13.74 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 465.36 COACHELLA VALLEY WATER D… 214047 WATER SERVICE Water -Community Park - Util… 101-3005-61209 2,698.35 COACHELLA VALLEY WATER D… 214047 WATER SERVICE PM 10 - Dust Control 101-7006-60146 228.32 COACHELLA VALLEY ASSOC O… 214046 02/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 15,645.51 COACHELLA VALLEY ASSOC O… 214046 02/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 1,212.79 COACHELLA VALLEY ASSOC O… 214046 03/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 110.00 COACHELLA VALLEY ASSOC O… 214046 03/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 1,095.48 DESERT RESORT MANAGEM… 214053 05/2024 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 IMPERIAL IRRIGATION DIST 214058 FY 23/24 R/C ELECTRICITY SERVICE TO 1… Electricity - Utilities 101-3008-61101 -780.07 IMPERIAL IRRIGATION DIST 214058 FY 23/24 R/C ELECTRICITY SERVICE FR 1… Electricity - Utilities 101-2002-61101 780.07 SPRING CITY ELECTRICAL 214074 SALES TAX Sales Taxes Payable 101-0000-20304 -1,145.55 381 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03826 - 06/07/2024 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount SUNLINE TRANSIT AGENCY 214075 03/2024 - SUNLINE BUS PASSES Due to SunLine 101-0000-20305 185.00 SUNLINE TRANSIT AGENCY 214075 03/2024 - SUNLINE BUS PASSES Miscellaneous Revenue 101-0000-42301 -9.75 DISH NETWORK 214054 05/22-06/21/24 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 106.71 KILEY & ASSOCIATES 214061 05/2024 - FEDERAL LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - SilverRock Event Sit… 101-3005-61115 2,661.74 COACHELLA VALLEY WATER D… 214047 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 2,070.90 COACHELLA VALLEY WATER D… 214047 WATER SERVICE Water - Utilities 101-3008-61200 535.38 CV PIPELINE CORP 214048 5/23/24 STORMWATER PIPE INSPECTIO… Professional Services 101-7003-60103 1,020.00 BIO SOCAL 214042 TRAFFIC ACCIDENT CLEAN UP LA241350… Special Enforcement Funds 101-2001-60175 3,963.40 Fund 101 - GENERAL FUND Total: 79,386.69
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 214076 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 150.08 TOPS' N BARRICADES INC 214076 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 145.07 TOPS' N BARRICADES INC 214076 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 93.53 UNDERGROUND SERVICE AL… 214078 06/01/24 - DIG ALERT SERVICES Materials/Supplies 201-7003-60431 83.50 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 4,215.74 Fund 201 - GAS TAX FUND Total: 4,687.92
Fund: 202 - LIBRARY & MUSEUM FUND
IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electricity - Utilities 202-3006-61101 811.72 Fund 202 - LIBRARY & MUSEUM FUND Total: 811.72
Fund: 215 - LIGHTING & LANDSCAPING FUND
VINTAGE E & S INC 214081 5/20/24 - REPAIRED BROKEN CONDUIT Maintenance/Services 215-7004-60691 759.74 VINTAGE E & S INC 214081 LA FONDA LIGHT FIXTURES REPAIRS Maintenance/Services 215-7004-60691 3,835.11 DESERT GROWERS NURSERY 214051 PALM Materials/Supplies 215-7004-60431 179.44 DESERT GROWERS NURSERY 214051 PLANTS Materials/Supplies 215-7004-60431 91.35 SMITH PIPE & SUPPLY CO 214073 PVC IRRIGATION PARTS Materials/Supplies 215-7004-60431 156.27 SMITH PIPE & SUPPLY CO 214073 PVC IRRIGATION PARTS Materials/Supplies 215-7004-60431 1,179.58 SMITH PIPE & SUPPLY CO 214073 IRRIGATION PARTS Materials/Supplies 215-7004-60431 867.00 PWLC II, INC 214071 TREE REMOVAL SERVICE Maintenance/Services 215-7004-60691 5,100.00 PWLC II, INC 214071 5/6-5/11/24 - PLANT REPLACEMENT AVE… Maintenance/Services 215-7004-60691 11,840.00 PWLC II, INC 214071 5/20-5/24/24 - PLANT REPLACEMENT A… Maintenance/Services 215-7004-60691 10,880.00 PWLC II, INC 214071 5/1-5/17/24 - PLANT REPLACEMENT AVE… Maintenance/Services 215-7004-60691 10,880.00 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 2,068.72 COACHELLA VALLEY WATER D… 214047 WATER SERVICE Water - Medians - Utilities 215-7004-61211 4,815.92 IMPERIAL IRRIGATION DIST 214058 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 1,162.25 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 53,815.38 Fund: 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) NV5 214065 PARCEL MAP WAIVER SVC APN 600-020… Affordable Housing Project D… 249-0000-80050 900.00 Fund 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) Total: 900.00 Fund: 270 - ART IN PUBLIC PLACES FUND
ALLSTRUCTURE ENGINEERIN… 214040 ENGINEERING SERVICES SRR ART PEDES… APP Maintenance & Display 270-0000-60683 600.00 ALLSTRUCTURE ENGINEERIN… 214040 ENGINEERING SERVICES SRR ART PEDES… APP Maintenance & Display 270-0000-60683 312.50 Fund 270 - ART IN PUBLIC PLACES FUND Total: 912.50
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
ITERIS 214059 DUNE PALMS ROAD AND DESERT CREST… Construction 401-0000-60188 25,631.45 PLANIT REPROGRAPHICS SYS… 214069 CH HALL ROOF REPAIR BID AD Construction 401-0000-60188 23.75 SPRING CITY ELECTRICAL 214074 LIGHT POLE AT AVE 52 AND EISENHOW… Construction 401-0000-60188 1,145.55 SPRING CITY ELECTRICAL 214074 LIGHT POLE AT AVE 52 AND EISENHOW… Construction 401-0000-60188 13,092.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 39,892.75 Fund: 501 - FACILITY & FLEET REPLACEMENT
CLUB CAR LLC 214045 DIFFERENTIAL GUARD Vehicles, Purchased 501-0000-71031 29.40 CLUB CAR LLC 214045 TEMPO AC-LI 2+2 W/B&S PACK Vehicles, Purchased 501-0000-71031 12,564.00 CLUB CAR LLC 214045 RADIAL, KENDA HOLD-N-1 18X8.50R8 W… Vehicles, Purchased 501-0000-71031 44.80 CLUB CAR LLC 214045 19.2 MPH HSP Vehicles, Purchased 501-0000-71031 45.00 CLUB CAR LLC 214045 CLUB CAR TRUCK FREIGHT LESS THAN T… Vehicles, Purchased 501-0000-71031 773.44 CLUB CAR LLC 214045 STANDARD LIGHTS-HEADLIGHTS,TAIL LI… Vehicles, Purchased 501-0000-71031 40.60 CLUB CAR LLC 214045 ON BOARD CHARGER MOUNTED TO THE… Vehicles, Purchased 501-0000-71031 552.30 CLUB CAR LLC 214045 COMP DISC LITHIUM 4 B Vehicles, Purchased 501-0000-71031 -785.34 382 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount CLUB CAR LLC 214045 ESTIMATED SALES TAXES Vehicles, Purchased 501-0000-71031 1,174.40 CLUB CAR LLC 214045 4 PASSENGER PREMIUM FIXED CAMELL… Vehicles, Purchased 501-0000-71031 788.90 CLUB CAR LLC 214045 RADIAL, KENDA HOLD-N-1 18X8.50R8 W… Vehicles, Purchased 501-0000-71031 44.80 CLUB CAR LLC 214045 TINTED HINGED WINDSHIELD KIT Vehicles, Purchased 501-0000-71031 142.10 WEX BANK 214082 04/26-05/25/24 - FUEL Fuel & Oil 501-0000-60674 9,667.73 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 25,082.13 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 214044 04/15-05/14/24 - WC CABLE (8105) Cable/Internet - Utilities 502-0000-61400 166.60 CHARTER COMMUNICATIONS… 214044 05/20-06/19/24 - WC CABLE Cable/Internet - Utilities 502-0000-61400 13.22 ACORN TECHNOLOGY SERVI… 214038 05/2024 - IT SERVICES Consultants 502-0000-60104 29,304.00 ACORN TECHNOLOGY SERVI… 214038 PURCHASE PHONE EQUIPMENT Consultants 502-0000-60104 35,284.33 LOBBYCENTRAL 214063 06/30/24-06/03/25 - CLOUD ANNUAL S… Prepaid Expense 502-0000-13600 1,026.00 ACORN TECHNOLOGY SERVI… 214038 FY23/24 R/C SECUREWORKS SUBSCRIP … Consultants 502-0000-60104 -16,275.00 ACORN TECHNOLOGY SERVI… 214038 FY23/24 R/C SECUREWORKS SUBSCRIP … Software Licenses 502-0000-60301 16,275.00 Fund 502 - INFORMATION TECHNOLOGY Total: 65,794.15
Fund: 503 - PARK EQUIP & FACILITY FUND
BELSON OUTDOORS LLC 214041 PARK EQUIPMENT Parks 503-0000-71060 430.65 Fund 503 - PARK EQUIP & FACILITY FUND Total: 430.65
Fund: 601 - SILVERROCK RESORT
DESERT FIRE EXTINGUISHER … 214050 SIlver Rock Fire Sprinkler System mainte… Repair & Maintenance 601-0000-60660 10,886.50 Fund 601 - SILVERROCK RESORT Total: 10,886.50
Grand Total: 282,600.39
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 79,386.69
201 - GAS TAX FUND 4,687.92
202 - LIBRARY & MUSEUM FUND 811.72
215 - LIGHTING & LANDSCAPING FUND 53,815.38
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 20… 900.00 270 - ART IN PUBLIC PLACES FUND 912.50
401 - CAPITAL IMPROVEMENT PROGRAMS 39,892.75
501 - FACILITY & FLEET REPLACEMENT 25,082.13
502 - INFORMATION TECHNOLOGY 65,794.15
503 - PARK EQUIP & FACILITY FUND 430.65
601 - SILVERROCK RESORT 10,886.50
Grand Total: 282,600.39
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -1,145.55
101-0000-20305 Due to SunLine 185.00
101-0000-22830 Miscellaneous Deposits 500.00
101-0000-42301 Miscellaneous Revenue -9.75
101-1002-60101 Contract Services - Admi… 7,000.00
101-1004-50252 Annual Wellness Dollar … 599.19
101-1004-60125 Temporary Agency Servi… 1,707.60
101-1005-60103 Professional Services 4,779.60
101-1005-60400 Office Supplies 290.59
101-1007-60403 Citywide Supplies 651.27
101-2001-60175 Special Enforcement Fu… 3,963.40
101-2002-61101 Electricity - Utilities 3,267.97
101-2002-61400 Cable/Internet - Utilities 254.87
101-3002-60107 Instructors 3,050.50
101-3002-60420 Operating Supplies 308.32
101-3003-60184 Fritz Burns Pool Progra… 2,475.53
101-3005-60431 Materials/Supplies 1,514.61
101-3005-60557 Tree Maintenance 500.00
101-3005-60691 Maintenance/Services 2,852.10
101-3005-61102 Electric - Monticello Park… 13.74
101-3005-61105 Electric - Fritz Burns Park… 485.46
101-3005-61106 Electric - Sports Complex… 3,990.41
101-3005-61108 Electric - Colonel Paige -… 648.83
101-3005-61109 Electric - Community Par… 7,154.79
101-3005-61110 Electric - Adams Park - Ut… 38.40
101-3005-61111 Electric - Velasco Park - … 14.33
101-3005-61113 Electric - Eisenhower Par… 19.90
101-3005-61114 Electric - Desert Pride - U… 13.74
101-3005-61115 Electric - SilverRock Even… 2,661.74
101-3005-61204 Water -Fritz Burns Park -… 2,070.90
101-3005-61209 Water -Community Park … 2,698.35
101-3007-60450 Sponsorships/Advertising 1,000.00
101-3008-60691 Maintenance/Services 1,976.00
101-3008-61101 Electricity - Utilities -314.71
101-3008-61200 Water - Utilities 535.38
101-6004-60103 Professional Services 4,018.43
101-6004-60400 Office Supplies 149.64
101-7003-60103 Professional Services 1,020.00
101-7003-60432 Tools/Equipment 154.01
101-7006-60146 PM 10 - Dust Control 228.32
101-7006-60480 Contributions to Other A… 18,063.78
201-7003-60429 Traffic Control Signs 388.68
201-7003-60431 Materials/Supplies 83.50
201-7003-61101 Electricity - Utilities 4,215.74
384 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03826 - 06/07/2024 JB
6/10/2024 2:54:36 PM Page 5 of 5
Account Summary
Account Number Account Name Expense Amount
202-3006-61101 Electricity - Utilities 811.72
215-7004-60431 Materials/Supplies 2,473.64
215-7004-60691 Maintenance/Services 43,294.85
215-7004-61116 Electric - Utilities 3,230.97
215-7004-61211 Water - Medians - Utiliti… 4,815.92
249-0000-80050 Affordable Housing Proj… 900.00
270-0000-60683 APP Maintenance & Disp… 912.50
401-0000-60188 Construction 39,892.75
501-0000-60674 Fuel & Oil 9,667.73
501-0000-71031 Vehicles, Purchased 15,414.40
502-0000-13600 Prepaid Expense 1,026.00
502-0000-60104 Consultants 48,313.33
502-0000-60301 Software Licenses 16,275.00
502-0000-61400 Cable/Internet - Utilities 179.82
503-0000-71060 Parks 430.65
601-0000-60660 Repair & Maintenance 10,886.50
Grand Total: 282,600.39
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 173,922.05
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 36,833.38 202008CB Contribution Expense Avenue 48 Art and Music Line Project 18,063.78 202215E Landscape Maintenance Refurbis… Landscape Maint Refurbishment-PWLC II Inc 5,100.00 202332CT Construction Expense City Hall Roof Repair 23.75 2324TMICT Construction Expense FY23/24 Traffic Maintenance Improvements39,869.00 CSA152E CSA 152 Expenses CSA 152 Project Tracking 1,020.00 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 7,768.43 Grand Total: 282,600.39
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 05/27/2024-06/07/2024
Wire Transaction
Listed below are the wire transfers from 05/27/2024-06/07/2024.

Wire Transfers:
05/28/2024 - WIRE TRANSFER - CALPERS $5,802.02
05/28/2024 - WIRE TRANSFER - CALPERS $15,238.18
05/28/2024 - WIRE TRANSFER - CALPERS $30,657.27
05/29/2024 - WIRE TRANSFER - STERLING $1,337.47
06/03/2024 - WIRE TRANSFER - LANDMARK $208,846.35
06/07/2024 - WIRE TRANSFER - CALPERS $139,560.39
06/07/2024 - WIRE TRANSFER - LQCEA $459.00
06/07/2024 - WIRE TRANSFER - MISSION SQUARE $4,025.00
06/07/2024 - WIRE TRANSFER - MISSION SQUARE $12,943.19
TOTAL WIRE TRANSFERS OUT $418,868.87
ATTACHMENT 2
386 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED APRIL 12, MAY 10 AND 31, 2024

RECOMMENDATION
Approve demand registers for Southern California Gas Company dated April 12, May 10 and 31, 2024.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 28,696.13
Successor Agency of RDA $ - Housing Authority $ - $ 28,696.13

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for Southern California Gas Company dated April 12, May 10, and May 31, 2024.

Warrants Issued:
213622 $ 492.03
213878 $ 27,129.66
214037 $ 1,074.44
$ 28,696.13
Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachment: 1. Demand Registers
CONSENT CALENDAR ITEM NO. 22
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6/10/2024 2:56:43 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT03776 - 04/12/2024 SOCAL GAS Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 213622 02/20-03/20/24 - FS #32 GAS SVC Gas - Utilities 101-2002-61100 63.44 THE GAS COMPANY 213622 02/20-03/20/24 - CH GAS SVC Gas - Utilities 101-3008-61100 54.66 THE GAS COMPANY 213622 02/20-03/20/24 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 14.30 THE GAS COMPANY 213622 02/20-03/20/24 - WC GAS SVC Gas - Utilities 101-3008-61100 195.07 THE GAS COMPANY 213622 02/27-03/24/24 - FS #93 GAS SVC Gas - Utilities 101-2002-61100 137.26 Fund 101 - GENERAL FUND Total: 464.73
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 213622 02/20-03/20/24 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 14.30 Fund 202 - LIBRARY & MUSEUM FUND Total: 14.30
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 213622 02/2024 SWEEPER FUEL Street Sweeper 501-0000-60678 13.00 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 13.00
Grand Total: 492.03
ATTACHMENT 1
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Demand Register Packet: APPKT03776 - 04/12/2024 SOCAL GAS 6/10/2024 2:56:43 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 464.73
202 - LIBRARY & MUSEUM FUND 14.30
501 - FACILITY & FLEET REPLACEMENT 13.00
Grand Total: 492.03
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities 200.70
101-3005-61100 Gas-Utilities FB Pool 14.30
101-3008-61100 Gas - Utilities 249.73
202-3004-61100 Gas - Utilities 14.30
501-0000-60678 Street Sweeper 13.00
Grand Total: 492.03
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 479.03
CSA152E CSA 152 Expenses CSA 152 Project Tracking 13.00 Grand Total: 492.03
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
389 CLICK HERE to Return to Agenda
6/10/2024 2:56:05 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT03802 - 05/10/2024 SOCAL GAS Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 213878 03/20-04/18/24 - FS #32 GAS SVC Gas - Utilities 101-2002-61100 48.52 THE GAS COMPANY 213878 03/20-04/18/24 - CH GAS SVC Gas - Utilities 101-3008-61100 16.29 THE GAS COMPANY 213878 10/19/23-04/18/24 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 26,792.30 THE GAS COMPANY 213878 03/20-04/18/24 - WC GAS SVC Gas - Utilities 101-3008-61100 133.11 THE GAS COMPANY 213878 03/27-04/25/24 - FS #93 GAS SVC Gas - Utilities 101-2002-61100 97.16 Fund 101 - GENERAL FUND Total: 27,087.38
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 213878 03/20-04/18/24 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 16.01 Fund 202 - LIBRARY & MUSEUM FUND Total: 16.01
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 213878 04/2024 SWEEPER FUEL Street Sweeper 501-0000-60678 13.18 THE GAS COMPANY 213878 03/2024 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.09 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 26.27
Grand Total: 27,129.66
390 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03802 - 05/10/2024 SOCAL GAS 6/10/2024 2:56:05 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 27,087.38
202 - LIBRARY & MUSEUM FUND 16.01
501 - FACILITY & FLEET REPLACEMENT 26.27
Grand Total: 27,129.66
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities 145.68
101-3005-61100 Gas-Utilities FB Pool 26,792.30
101-3008-61100 Gas - Utilities 149.40
202-3004-61100 Gas - Utilities 16.01
501-0000-60678 Street Sweeper 26.27
Grand Total: 27,129.66
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 27,103.39
CSA152E CSA 152 Expenses CSA 152 Project Tracking 26.27 Grand Total: 27,129.66
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
391 CLICK HERE to Return to Agenda
6/10/2024 2:55:08 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT03820 - 05/31/2024 SOCAL GAS JB Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 214037 04/18-05/17/24 - FS #32 GAS SVC Gas - Utilities 101-2002-61100 34.36 THE GAS COMPANY 214037 04/18-05/17/24 - CH GAS SVC Gas - Utilities 101-3008-61100 14.41 THE GAS COMPANY 214037 04/18-05/17/24 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 830.46 THE GAS COMPANY 214037 04/18-05/17/24 - WC GAS SVC Gas - Utilities 101-3008-61100 89.57 THE GAS COMPANY 214037 04/25-05/24/24 - FS #93 GAS SVC Gas - Utilities 101-2002-61100 91.23 Fund 101 - GENERAL FUND Total: 1,060.03
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 214037 04/18-05/17/24 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 14.41 Fund 202 - LIBRARY & MUSEUM FUND Total: 14.41
Grand Total: 1,074.44
392 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03820 - 05/31/2024 SOCAL GAS JB 6/10/2024 2:55:08 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,060.03
202 - LIBRARY & MUSEUM FUND 14.41
Grand Total: 1,074.44
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities 125.59
101-3005-61100 Gas-Utilities FB Pool 830.46
101-3008-61100 Gas - Utilities 103.98
202-3004-61100 Gas - Utilities 14.41
Grand Total: 1,074.44
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,074.44
Grand Total: 1,074.44
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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394 CLICK HERE to Return to Agenda
BUSINESS SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING: June 18, 2024

STAFF REPORT
AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH COUNTY

OF RIVERSIDE FOR LIBRARY, MUSEUM, AND MAKERSPACE MANAGEMENT

RECOMMENDATION
Approve Memorandum of Understanding with County of Riverside for Library, Museum, and Makerspace management.

EXECUTIVE SUMMARY
• The City has a Memorandum of Understanding (MOU) with the County of Riverside (County) to manage the La Quinta Library (Library), Makerspace, and La Quinta Museum (Museum). The current agreement and subsequent amendments expire June 30, 2024.
• The proposed 5-year MOU (Attachment 1) will continue services from fiscal year (FY) 2024/25 through 2028/29.

FISCAL IMPACT
Cost of Library, Museum, and Makerspace management for FY 2024/25 is $1,334,045.

A 3% increase is added to each remaining year of the agreement to account for increased costs to operate and staff the facilities. Funds are available in the County Government revenue account (202-0000-41720). Proposed compensation is as follows:

Library, Makerspace, and Museum Management
Facility FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29 Library
Management
$927,000 $954,810 $983,454 $1,012,957 $1,043,345
Museum
Management
$221,450 $228,093 $234,936 $241,984 $249,243
Makerspace
Management
$185,595 $191,163 $196,898 $202,805 $208,889
Total $1,334,045 $1,374,066 $1,415,288 $1,457,746 $1,501,477 395 CLICK HERE to Return to Agenda

BACKGROUND/ANALYSIS
The County collects about $3 million annually in library tax credits for the Library, Makerspace, and Museum. Since 2004, the City has contracted with the County to manage the Library and the MOU has since been amended to include Museum and Makerspace management. The MOU provides for the County to contract management services with Library Systems and Services Inc. (LSSI) who oversees day-to-day operations, programming, and events. The current MOU expires June 30, 2024.

The proposed MOU, if approved, will continue to allow the City to work with the County on direct purchasing processes for LSSI to access the funding allocations that the City has provided for cultural programs/events/exhibits, operating supplies, and equipment maintenance for Makerspace. This streamlined process will then allow the County to bill the City for these funds as part of the regular quarterly bill cycle. The City will also continue to work with the County on facility improvements (including furniture, fixtures, and shelving), and new programs/exhibits.

ALTERNATIVES
Council may modify and/or deny the MOU with the County.

Prepared by: Michael Calderon, Community Services Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachment: 1. Riverside County MOU
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MEMORANDUM OF UNDERSTANDING (MOU)

TERMS AND CONDITIONS TO PROVIDE MANAGEMENT

AND OPERATIONS OF THE LA QUINTA BRANCH LIBRARY

AND THE LA QUINTA MUSEUM
This Memorandum of Understanding (“MOU”) is made and entered into by and between the COUNTY OF RIVERSIDE, a political subdivision of the State of California (“COUNTY”), and the CITY OF LA QUINTA, a California municipal corporation (“City”).

RECITALS
WHEREAS, the COUNTY has entered into an agreement with Library Systems & Services, LLC, a Maryland limited liability company (“LSS”), for contracted services for the Riverside County Library System (“RCLS”) for the provision of library services; and WHEREAS, the City and COUNTY desire to enhance the delivery of library and museum services within the City, and have reached an agreement that they wish to set forth in writing in the form of this MOU.

NOW THEREFORE, for good and valuable consider, the receipt and adequacy of which are hereby acknowledged, the City and COUNTY hereby agree as follows:

SECTION 1: TERM
This MOU shall take effect on July 1, 2024, and shall remain in effect through and including June 30, 2029 (the “Term”). The City or COUNTY may request an extension of this MOU with modified terms. If either the City or COUNTY desires to extend the Term of this MOU on modified terms, the City and County shall negotiate in good faith to extend this MOU. Unless otherwise agreed to by the City and COUNTY, any extension to this MOU would use the then existing service levels, building size, etc. as the floor of acceptable standards for the future library and museum service. The City fully reserves its rights to withdraw from the RCLS and/or management contract of museum pursuant to existing laws and regulations, effective with the ATTACHMENT 1 397 CLICK HERE to Return to Agenda

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expiration of this MOU or subsequent extensions. Any extension(s) shall be memorialized by written amendment.

SECTION 2: HOURS OF OPERATION – LA QUINTA BRANCH LIBRARY During the Term of this MOU, the La Quinta Branch Library, located at 78-275 Calle Tampico (“La Quinta Library” or “La Quinta Branch Library”), shall be open: a minimum of seven (7) days per week, including four (4) evenings; and be open a minimum of fifty-two (52) hours per week.

2.1 HOURS OF OPERATION – LA QUINTA MUSEUM
Using contract staff provided by LSS, the County will provide forty (40) hours per week of management services to the City for the purpose of operating the La Quinta Museum.

SECTION 3: LIBRARY COLLECTION
The City has elected to purchase additional collections and materials for use at La Quinta Library. Upon prior written approval and authorization by the City, City agrees to reimburse the County for County’s actual costs of purchasing additional new library materials for La Quinta Library from the City’s Library Fund, in a total amount not to exceed $120,000.00 per year (“Library Collection Not to Exceed Amount”). Library materials purchased with City Library monies shall be and remain the property of City. In the event that the City withdraws from the RCLS, these library materials purchased with City Library Funds shall remain the property of the City. The City shall participate in the acquisition determinations of collection materials through LSS. Collection materials purchased for the La Quinta Branch Library shall be the property of the City and be housed at the La Quinta Branch Library. Such collection materials shall not be permanently transferred or moved from the La Quinta Library without the expressed written consent of the City.
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City shall allocate from the $120,000 Library Collection Not to Exceed Amount, as defined in the preceding paragraph, the amount of $20,000 to be used for Library Community and Cultural Programming and Events.

SECTION 4: LIBRARY FUNDING AND SERVICE
COUNTY, through LSS, shall work cooperatively with the City to identify funding/grant opportunities for various programs and services connected with the library facility.

COUNTY shall have a minimum of one (1) Librarian holding a Master’s Degree in Library Sciences serving full-time at the La Quinta Branch Library. COUNTY and City will work together on appropriate: A) staffing levels, B) hours of operation, and C) levels of service; all commensurate with the needs of the 20,000 square-foot library. Final determination on A, B, and C shall be at the sole discretion of the City based upon input of COUNTY and LSS.

During each fiscal year, COUNTY shall expend one hundred percent (100%) of City Library Revenues (defined below) on library services at the La Quinta Library until the end of that fiscal year, when any remaining City Library Revenues shall be allocated to the City Library Fund (defined below) pursuant to this MOU.

Notwithstanding any provisions in the MOU to the contrary, City’s obligation to provide library revenues from any funding source whatsoever shall be subject to City’s annual budget and appropriation process for each fiscal year, and, for each fiscal year during the Term, shall not exceed the following amounts for the following services (the “City Library Revenues”):
(1) For Library Management, City’s obligation shall not to exceed the lesser of either (a) $927,000.00, of which no more than $206,000.00 is to be used or attributed to COUNTY overhead costs, or (b) the income and revenues available to the City for Library Management services at the La Quinta Library in the fiscal year, with an annual escalator of three percent (3%) per fiscal year for each remaining fiscal year; and
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(2) For Library Materials, City’s obligation not to exceed the lesser of either (a) $120,000.00, or (b) the income and revenues available to the City for Library Materials at the La Quinta Library in the fiscal year.

For purposes of this MOU, “Library Management” means staffing, use of utilities, customer service and check out, reference and research services, collection and circulation services, and year round library programs appropriate for all ages, “Library Materials” means books, e-books, audio books, DVDs and all other types of publications in whatever media that may be used in the La Quinta Library as determined by City and consistent with the provisions in Section 3 of this MOU. In explanation of the foregoing library revenues, estimated expenditures including staffing, utilities, collections and materials for Fiscal Year 2024/2025 are $927,000, including estimated COUNTY operating expenditures for Fiscal Year 2024/2025 of $206,000.00, with an annual escalator of three percent (3%) per fiscal year for each remaining fiscal year, and, in no event shall City incur any liability under this MOU exceeding income and revenues provided for any fiscal year during the Term of this MOU. COUNTY shall allocate applicable COUNTY operating expenses for the La Quinta Library.

At the end of each fiscal year during the Term of the MOU, once all City Library Revenues are paid or deducted for COUNTY-incurred expenses pursuant to this MOU, one hundred percent (100%) of the remaining balance of the library revenues from that fiscal year shall be transferred to the City Library Fund, maintained and administered by City (the “City Library Fund”).

COUNTY shall present said expenses to the City for review prior to transferring funds to the City Library Fund. The first transfer to the City Library Fund shall be made by February 15 of each fiscal year. A second transfer will be made by August 15 of the fiscal year immediately subsequent to the prior fiscal year. A final reconciliation and payment shall be completed by September 30 of the fiscal year immediately subsequent to the prior fiscal year to allow for any year-end fiscal closing procedures of either City or COUNTY related to the prior fiscal year. Late transfers or 400 CLICK HERE to Return to Agenda

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payments by COUNTY to the City Library Fund shall result in the City charging COUNTY interest, at the City pooled rate during the time of delinquency, based on the amount of the payment and the number of days the payment is late. Once deposited, the funds in the City Library Fund shall be the sole property and shall be under the exclusive control of the City. The City shall have the right, at its sole discretion, to withdraw and use the moneys in the City Library Fund on any and all library-related expenditures including, but not limited to: (1) reimbursement for any Citypaid cost and expense for the La Quinta Branch Library, including but not limited to perimeter landscape installation, maintenance or replacement, lighting, custodial services, utilities, maintenance, replacement, and repair expenses relating to the La Quinta Branch Library, including replacement funds; (2) artwork or other enhancement expenditure in or around the La Quinta Branch Library; and (3) any and all other library-related expenses as deemed appropriate by the City.

In the event that State Library revenues decrease significantly, City and County reserve the right to revisit and/or renegotiate this MOU.

SECTION 5: MUSEUM SCOPE OF WORK

5.1 Using contract staff provided by LSS, the County shall provide forty (40) hours per week of management services to City for the purpose of operating the La Quinta Museum located at 77-885 Avenida Montezuma (“La Quinta Museum”). COUNTY shall provide a museum manager who shall have a Bachelor of Science in Museum Management or closely related field (such as History, Humanities) (the “Museum Manager”), who shall have expertise in the following areas:
a) Local history
b) Cultural programming
c) Facilities management
d) Personnel management
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e) Budgeting
f) Community Relations
g) Outreach and volunteers coordination
h) Customer Services
i) Working with numerous outside organizations

5.2 During the period of management the Museum Manager shall perform the following tasks:
a) Onsite management of the daily operations of the Museum forty (40) hours per week
b) Hire and manage the Museum staff
c) Direct special projects, including the installation of special exhibits d) Stewardship of the assets of the Museum and museum collections e) Represent the Museum to the public, press, local government, local history groups, and other organizations and individuals f) Manage the work of museum volunteers
g) Publicize and promote museum activities, programs and exhibits h) Advise the City on matters pertaining to the operation of the Museum i) Other tasks associated with the operation of the Museum as required by the City

5.3 The Museum Manager provided by LSS shall report to the City’s Director of Community Services. The Museum Manager shall meet and coordinate with the City’s Director of Community Services on an as needed basis. While the day-to-day operations of the Museum shall be carried out by the Museum Manager, the overall management of the Museum shall be under the direction of the Deputy City Manager or City Manager appointee.

SECTION 6: MUSEUM EXPENSES
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6.1 The parties acknowledge and agree that monies from the City Library Fund shall be used for all Museum operating expenses, including the payment of the fee outlined in Section 7, below.

6.2 The Museum Manager shall work with the City’s Deputy City Manager or City Manager appointee to prepare an annual operating budget and maintain expenses within the budget.

6.3 Any sales from the museum store and admissions will be deposited into the La Quinta Museum revenue accounts maintained and administered by City (the “Museum revenue accounts”) and shall be the sole property of the City. All expenses for inventory of the store shall be included within the approved operating budget. All pricing for museum store items will be approved by the City’s Director of Community Services.

SECTION 7: MUSEUM FEE SCHEDULE
Notwithstanding any provisions in the MOU to the contrary, City’s obligation to provide museum management revenues from any funding source whatsoever shall be subject to City’s annual budget and appropriation process for each fiscal year and, for each fiscal year during the Term, shall not exceed (the “Museum Not to Exceed Amount”) the lesser of either (a) $221,450.00, or (b) the income and revenues available to the City for museum management services at the La Quinta Museum in the fiscal year (“City Museum Management Revenues”). In explanation of the foregoing, the total cost of museum management will be approximately $221,450.00 for FY 24-25 with an annual escalator of three percent (3%) per fiscal year for the remaining fiscal years, and, in no event shall City incur any liability under this MOU exceeding income and revenues provided for any fiscal year during the Term of this MOU.

City Museum Management Revenues shall be used by COUNTY for employment of the Museum Manager and by City for costs of administration of the La Quinta Museum incurred by City, including for time allocated to such administration by the Deputy City Manager or an 403 CLICK HERE to Return to Agenda

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appointee of the City Manager. CITY shall allocate from the Museum Not To Exceed Amount, the amount of $20,000.00 to be used for Museum Community and Cultural Programming and Events. COUNTY shall deliver invoices or bills to City for museum management services authorized under this MOU; provided, however, that City’s obligation to pay COUNTY for any bill or invoice is subject to the maximum amount of City Museum Management Revenues authorized for a fiscal year pursuant to this MOU. This cost assumes all contract staff and operational expenses for the museum.

City shall be responsible for landscape maintenance, custodial services, replacement or maintenance of lighting, utilities, and repair or replacement relating to the museum.

SECTION 8: MAKERSPACE FEE SCHEDULE
Notwithstanding any provisions in the MOU to the contrary, CITY’s obligation to provide Makerspace Management revenues from any funding source whatsoever shall be subject to CITY’s annual budget and appropriation process for each fiscal year and, for each fiscal year during the Term, shall not exceed (the “Makerspace Not To Exceed Amount”) the lesser of either (a) $185,595.00, or (b) the income and revenues available to CITY for Makerspace Management services at the Makerspace in the fiscal year (“Makerspace Revenue(s)”). In explanation of the foregoing, the total cost of Makerspace Management will be approximately $185,595.00 for FY 24-25 with an annual escalator of three percent (3%) per fiscal year for each remaining fiscal year, but in no event shall CITY incur any liability under this MOU exceeding the Makerspace revenues available in any fiscal year during the Term of this MOU.

CITY Makerspace revenues shall be used by COUNTY for employment of the Makerspace Manager, additional technical staff, and by CITY for costs of administration of the Makerspace incurred by CITY, including time allocated to such administration by City Manager or their appointee. COUNTY shall deliver invoices or bills to CITY for Makerspace Management services authorized under this MOU; provided, however, that CITY’s obligation to pay COUNTY for any 404 CLICK HERE to Return to Agenda

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bill or invoice is subject to the maximum amount of CITY Makerspace Management revenues authorized for a fiscal year pursuant to this MOU. This cost assumes all contract staff and operational expenses for the Makerspace.

CITY shall be responsible for landscape maintenance, replacement or maintenance of lighting, utilities, and repair or replacement to the Makerspace.

CITY shall allocate from the Makerspace Not to Exceed Amount, as defined above, the amount of $10,000.00 to be used for Makerspace Operating Supplies and the amount of $5,000.00 to be used for Equipment Maintenance.

SECTION 9: REPORTS/MEETINGS
COUNTY shall provide City staff quarterly reports appropriate for City Council review.

The reports shall be comprehensive and include a status on important library and museum matters such as MOU payment schedule, all related expenditures, collections, programs, service levels, and other matters of interest. Quarterly reports shall be due on or about the following dates:

September 15, December 15, March 15, and June 15 of each fiscal year of this MOU. In addition, the County Librarian or his/her designee shall attend quarterly meetings at a mutually agreed upon time with City Hall to review submitted reports before City staff forwards such reports to City Council.

SECTION 10: CITY WITHDRAWAL FROM COUNTY LIBRARY SYSTEM; STATUS OF LIBRARY COLLECTION, FURNISHINGS, FURNITURE, ETC.

10.1 All items purchased with City revenues (including City Library Revenues and City Museum Management Revenues) shall be the sole property of the City. In addition, if the City decides at a future date to withdraw from the RCLS, City shall be granted the ownership of the then existing collection, equipment, furniture, or furnishings or for any collection materials, equipment, furniture or furnishing purchased prior to or during the term of this MOU for use at the La Quinta Branch Library.
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City and COUNTY have agreed that in recognition of the City of La Quinta’s contributions to the RCLS, over the past years, City will be given full credit for the value of the library collection and equipment and will be granted ownership of the then existing collection and equipment without additional payment.

10.2 To ensure seamless access to the City’s library collection by RCLS patrons, if the City withdraws from the RCLS at the expiration of this MOU, City will strongly consider options to link its automated collection management system with COUNTY’S either (i) by contracting with COUNTY for operation of the City’s system, or (ii) by the City paying all costs to establish a fully interactive link between the City’s automated system and COUNTY’S system.

10.3 If the City withdraws from the RCLS at the expiration of this MOU, the City will endeavor to become a member of the Inland Library System preserving their citizens’ access to holdings in other public libraries in the Inland area (and vice versa).

SECTION 11: DEFAULT OF COUNTY

11.1 Pursuant to the terms of this MOU, COUNTY’S failure to comply with the provisions of this MOU shall constitute a default. In the event that COUNTY is in default under the terms of the MOU, City shall have no obligation or duty to continue compensating COUNTY for any work performed after the date of default and can terminate this MOU immediately by written notice to COUNTY. If such failure by COUNTY to make progress in the performance of work hereunder arises out of causes beyond COUNTY’S control, and without fault or negligence of COUNTY, it shall not be considered a default.

11.2 If the City Manager or designee determines that COUNTY is in default in the performance of any of the terms of conditions of this MOU, City shall serve COUNTY with written notice of the default. COUNTY shall have (10) business days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that COUNTY fails to cure its default within such period of time, City shall have the right, notwithstanding any 406 CLICK HERE to Return to Agenda

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other provision of this MOU, to terminate this MOU without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this MOU.

SECTION 12: INDEMNIFICATION AND HOLD HARMLESS

12.1 Indemnification by City. City shall indemnify and hold COUNTY, LSS, their officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of City, it officers, agents, employees, volunteers subcontractors, or independent contractors, for property damage, bodily injury or death, or any other element of damage of any kind or nature arising out of the performance of this MOU to the extent that such liability is imposed on COUNTY by the provisions of California Government Code Section 895.2 or other applicable law, and City shall defend at its expense, including attorney fees, COUNTY, LSS, their officers, agents, and employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions.

12.2 Indemnification by COUNTY. COUNTY shall indemnify and hold City, its officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of COUNTY, LSS, their officers, agents, employees, volunteers, subcontractors, or independent contractors, for property damage, bodily injury or death, or any other element of damage of any kind or nature arising out of the performance of this MOU to the extent that such liability is imposed on City by the provisions of California Government Code Section 895.2 or other applicable law, and COUNTY shall defend at its expense, including attorney fees, City, its officers, agents, employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions.

SECTION 13: INSURANCE
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Both COUNTY and City maintain programs of self-insurance. In the event either party shall cease such program, then that party shall be required to procure insurance which would be typical for its obligations under this MOU.

SECTION 14: NOTICES
Any notices which either party may desire to give to the other party under this MOU must be in writing and may be given either by (i) personal service (ii) delivery by reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing the date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above.

To City: City of La Quinta
Mailing Address:
78-495 Calle Tampico
La Quinta, California 92247-1504
Attn: Community Services Director
To County: County of Riverside
3403 10th Street, Suite 400
Riverside, CA 92501
Attn: COUNTY Library Administrator
SECTION 15: COMPLETE AGREEMENT
Notwithstanding the foregoing, it is intended that this MOU sets forth the full and entire understanding of the parties regarding the matters set forth herein.

Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and 408 CLICK HERE to Return to Agenda

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executed in writing by all parties hereto, and if required, approved, and implemented by the La Quinta City Council and the County Board of Supervisors.

The waiver of any breach, term, or condition of this MOU by either party shall not constitute a precedent in the future enforcement of all its terms and provisions.

The invalidity of any provision in this MOU as determined by a court of competent jurisdiction shall in no way affect the validity of any other provision hereof.

This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.

Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this MOU shall be tried in a court of competent jurisdiction in the County of Riverside, State of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county. 409 CLICK HERE to Return to Agenda