Agenda packet — La Quinta City Council, November 5, 2024

CITY COUNCIL AGENDA Page 1 of 6 NOVEMBER 5, 2024

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, NOVEMBER 5, 2024
3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via www.laquintaca.gov/livemeetings.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda.

The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

CONFIRMATION OF AGENDA

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
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CITY COUNCIL AGENDA Page 2 of 6 NOVEMBER 5, 2024

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. PALM SPRINGS AIRPORT MASTER PLAN UPDATE – PRESENTATION BY DALEY

STRATEGIES ACCOUNT COORDINATOR DEBBY CHEN

2. PROCLAMATION IN RECOGNITION AND CELEBRATION OF 101-YEAR-OLD LA

QUINTA RESIDENT EVIE GIBSON

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE
7 15
35 39
43 1. APPROVE COUNCIL MEETING MINUTES DATED OCTOBER 15, 2024

2. APPROVE PURCHASE OF: (1) PREFABRICATED RESTROOM BUILDING AND

POOL BUILDING ADDITION FROM ROMTEC BUILDINGS AND PUMPING SYSTEMS AND (2) PLAYGROUND EQUIPMENT AND SHADE STRUCTURES

FROM GREAT WESTERN INSTALLATIONS FOR THE FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02

3. ACCEPT SILVERROCK TEMPORARY GOLF CART PATH PAVING PROJECT NO. 2024-13, LOCATED IN THE SILVERROCK GOLF COURSE

4. ACCEPT FISCAL YEAR 2023/24 PAVEMENT MANAGEMENT PLAN CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2023-16 IN VARIOUS

LOCATIONS CITYWIDE

5. AUTHORIZE OVERNIGHT TRAVEL FOR MAINTENANCE AND OPERATIONS

SUPERINTENDENT TO ATTEND THE CALIFORNIA JOINT POWERS

INSURANCE AUTHORITY PUBLIC WORKS ACADEMY IN PASO ROBLES, CALIFORNIA, NOVEMBER 5-7, 2024

6. APPROVE DEMAND REGISTERS DATED OCTOBER 11, 18, AND 25, 2024 45 CLICK HERE to Return to Agenda
CITY COUNCIL AGENDA Page 3 of 6 NOVEMBER 5, 2024

BUSINESS SESSION
PAGE

1. APPROVE DISTINGUISHED CITIZEN AWARD NOMINEE 67

2. ADOPT RESOLUTION ADOPTING FACILITY NAMING POLICY
[RESOLUTION NO. 2024-040]
71 3. APPROVE CANCELLATION OF REGULAR CITY COUNCIL MEETING OF JANUARY 7, 2024
83 STUDY SESSION
PAGE

1. DISCUSS THE CITY’S MEMBERSHIP WITH THE LEAGUE OF CALIFORNIA CITIES
85 PUBLIC HEARINGS – None

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY SERVICES

5. DESIGN AND DEVELOPMENT

6. FINANCE

7. PUBLIC SAFETY

8. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Evans)

10. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

11. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

12. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

13. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) CLICK HERE to Return to Agenda
CITY COUNCIL AGENDA Page 4 of 6 NOVEMBER 5, 2024

15. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

16. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

17. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

18. LEAGUE OF CALIFORNIA CITIES – ENVIRONMENTAL QUALITY POLICY COMMITTEE (McGarrey)

19. LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE RIVERSIDE COUNTY DIVISION (McGarrey)

20. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

21. CVAG PUBLIC SAFETY COMMITTEE (Peña)

22. CVAG HOMELESSNESS COMMITTEE (Peña)

23. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

24. SUNLINE TRANSIT AGENCY (Peña)

25. ANIMAL CAMPUS COMMISSION (Sanchez)

26. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez)

27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

28. ART PURCHASE COMMITTEE (Sanchez & McGarrey)

29. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Sanchez)

30. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL (Sanchez)

31. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF OCTOBER 16, 2024
101

32. PLANNING COMMISSION MEETING MINUTES DATED JULY 9 AND AUGUST 13, 2024
105

33. ARTS AND COMMUNITY SERVICES COMMISSION MEETING MINUTES DATED SEPTEMBER 9, 2024
115

34. FINANCIAL ADVISORY COMMISSION MINUTES
DATED:
• JUNE 5, 2024 SPECIAL MEETING
• AUGUST 14, 2024 QUARTERLY MEETING
• AUGUST 29, 2024 SPECIAL MEETING
121

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on November 19, 2024, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on October 31, 2024.

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CITY COUNCIL AGENDA Page 5 of 6 NOVEMBER 5, 2024

DATED: October 31, 2024
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
• Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)]. • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made. • If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

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CITY COUNCIL AGENDA Page 6 of 6 NOVEMBER 5, 2024

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. *** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/86171130130
Meeting ID: 861 7113 0130
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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CITY COUNCIL MINUTES Page 1 of 8 OCTOBER 15, 2024

CITY COUNCIL

MINUTES
TUESDAY, OCTOBER 15, 2024

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
Mayor Evans said she serves on the board of the Impact Through Golf Foundation, a non-profit organization, and as this is a volunteer position for which she does not receive any compensation, pursuant to Government Code Section 1091.5, there is no potential conflict of interest and she may participate in the discussion and vote for Business Session Item No. 1 regarding amending the agreement for contract services with the American Express Gold Tournament for in-kind services for hosting the golf tournament in La Quinta.

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S.

Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657
CONSENT CALENDAR ITEM NO. 1 7
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CITY COUNCIL MINUTES Page 2 of 8 OCTOBER 15, 2024

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:03 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:05 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

Mayor Evans and City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):
 CLOSED SESSION ITEM NO. 1 – no reportable action; and  CLOSED SESSION ITEM NO. 2 – Council did not complete consideration of this item and will reconvene into Closed Session after the Open Session of the meeting.

PLEDGE OF ALLEGIANCE
Councilmember Sanchez led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Gregory Cannon, La Quinta – Cove resident, investor in City; complained about the Cove’s poor infrastructure – electric, water, and gas; said utility companies refuse to conduct repairs; City’s Public Safety and Building staff were not helpful; La Quinta Police substation should be staffed to offer full services; and opined the City is mismanaged because it does not assist residents with utilities.

PUBLIC SPEAKER: Phillip Bettencourt, La Quinta – said he is the official representative of the Marine Committee for Rancho La Quinta Homeowners Association (HOA) who are again hosting a Thanksgiving Day Ceremony for the U.S. Marine Corp, which offers Marines use of HOA facilities such as golf, tennis, and pickleball, and provides valley residents the opportunity to share their Thanksgiving Day with Marines from the Air Ground Combat Center in 29 Palms; and extended an invitation to the Council to join the Rancho La Quinta residents at the Ceremony to welcome the Marines.

Mayor Evans, on behalf of the Council, thanked the Rancho La Quinta HOA for their hospitality and thoughtfulness.

PUBLIC SPEAKER: Lynne Daniels, La Quinta – did not wish to speak when called upon by the Mayor.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. ARTS AND MUSIC LINE PROJECT UPDATE – PRESENTATION BY

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG)

ASSISTANT DIRECTOR OF TRANSPORTATION RANDY BOWMAN
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CITY COUNCIL MINUTES Page 3 of 8 OCTOBER 15, 2024
CVAG Assistant Director of Transportation Bowman provided a presentation on the anticipated timeline to complete the design, obtain public agencies approvals, bid, award, construct, and educational program efforts of the Arts and Music Line project, approximately a 9-mile community connector to key destinations, such as schools, affordable housing, retail and employment centers, which will provide three connections to the CV Link and will run along Avenue 48 through the Cities of La Quinta, Indio, Coachella, and Riverside County, from Washington Street to the Whitewater Channel, and another 6-miles of side streets.

Mayor Evans noted that the Arts and Music Line project and the CV Link project (running along the evacuation channel) will connect at Promontory Point, located on Vista Grande, east of Jefferson Street; and La Quinta has approximately 81 miles of bike lanes throughout the city.

Mr. Bowman also provided an update on the status of the CV Link regional trail project, a 50-mile multi-modal transportation project under construction for bicyclists, pedestrians, and low speed electric vehicles, that will run continuously throughout the Coachella Valley cities, from Desert Hot Springs to Coachella.

Mayor Evans said the CV Link project is 100% grant funded with Alternative Transportation Program grants, and managed by CVAG.

2. LA QUINTA ART CELEBRATION – NOVEMBER 2024 EVENT SUMMARY

PRESENTATION BY EVENT PRODUCER PAUL ANDERSON WITH SCOPE EVENTS
Paul Anderson, event producer and CEO of SCOPE Events, LLC, accompanied by Event Director Kathleen Hughes, provided an overview of the successful March 2024 art event, challenges due to weather, high attendance during the reduced three days the festival was open, increased sales, food and beverage; Wi-Fi challenges; plans for the upcoming March 2025 event; November Veteran’s Day event plans; commended the Council and staff for their collaboration and support in producing the event; and announced that the La Quinta Art Celebration was named number one Patron Show, fine art and fine craft event, in the United States.

Council expressed their gratitude to Mr. Anderson and his staff for their great partnership with the City and provided information regarding volunteering at the events.

3. TALUS DEVELOPMENT PROJECT (FORMERLY SILVERROCK) – STATUS UPDATE
City Attorney Ihrke said on August 5, 2024, SilverRock Development Company LLC and its affiliates, collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings. 9 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 4 of 8 OCTOBER 15, 2024
Mr. Ihrke noted prior announcements regarding the status of the bankruptcy cases are included in the meeting minutes of September 17 and October 1, 2024.

Mr. Ihrke said on October 15, 2024, the bankruptcy court approved a second interim order authorizing debtor in possession (DIP) financing, which is the “First step” in the City-led negotiated financing that would be provided to the Chief Restructuring Officer (CRO) to begin clean up and remediation at the Talus project site. The CRO is an independent “supervisor,” who administers and oversees the management of the debtors’ estate and the proposed reorganization plan to come out of the bankruptcy proceedings, instead of being supervised by the debtor (SDC).

The City’s DIP Financing is in the form of a loan, bearing interest at the current Local Agency Investment Fund (LAIF) rate set by the State (currently at 4.55%), to be secured by deeds of trust, and final payment of all City-loaned funds is currently set for March 15, 2025, or perhaps repaid earlier or later, depending on the status of the case and the bankruptcy court’s approval of a bankruptcy reorganization plan.

The DIP Financing funds must be used for specific items at the Talus project site, such as remedial construction work, clean up, and dust and erosion control, which are generally the same as previously summarized for the first interim order. This second interim order was sought and approved by the court to allow additional time for the parties to revise the overall budget that would be in place during the bankruptcy proceedings until a final reorganization plan is presented to the court; and the court continued the final hearing on the DIP Financing until October 31, 2024.

Mr. Ihrke said there were several other motions that were scheduled for hearing on October 15, 2024, which were also continued until October 31, 2024, as matters raised by those motions are currently being addressed by the parties and may be concluded on October 31, 2024, with the DIP Financing motion.

City Manager McMillen said on September 27, 2024, the bankruptcy court granted the first interim order accepting the DIP Financing on an emergency basis and authorizing the City to issue an initial payment of up to $250,000 of a proposed total $2 million loan that the City would commit, pending the Final Order from the court. On October 11, the City used $95,000 of DIP funds to pay contractors providing fencing at the Talus site, as well as utilities, insurance companies, and storage companies, all of which progress towards the objective of using DIP funds to secure and clean up the site.

City Manager McMillen noted he met with representatives from RD Olson Construction, the original contractor for the commercial components of the Talus development and confirmed they are very much interested in staying with the project; and the CRO has been working with RD Olson to identify what is needed to secure the site, ensure the scope of work proposed by RD Olsen is on target and within budget, and to get the site ready for construction when it can resume.
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CITY COUNCIL MINUTES Page 5 of 8 OCTOBER 15, 2024
Mayor Evans noted the $2 million DIP Financing the City is providing, which will be repaid to the City, ensures the project site will be secured, and keeps the contractors and organizations operating while the bankruptcy proceedings move through the court, and ultimately a new developer is selected and the project gets back on track.

Council Member Fitzpatrick said the DIP Financing gives the City some control over how things will move forward.

Council asked that a summary of the events to date on the bankruptcy proceedings be posted on the City’s website to keep the public informed.

CONSENT CALENDAR

1. APPROVE COUNCIL MINUTES DATED SEPTEMBER 17, 2024

2. APPROVE COUNCIL MINUTES DATED OCTOBER 1, 2024

3. EXCUSE ABSENCE OF COMMISSIONER HUNDT FROM THE OCTOBER 8, 2024, PLANNING COMMISSION MEETING

4. ADOPT RESOLUTION DESIGNATING SPEED LIMITS FOR DUNE PALMS

ROAD FROM MILES AVENUE TO FRED WARING DRIVE
[RESOLUTION NO. 2024-038]

5. ADOPT RESOLUTION AUTHORIZING THE CITY OF LA QUINTA TO JOIN

WITH OTHER PUBLIC AGENCIES AS A PARTICIPANT OF THE CALIFORNIA

ASSET MANAGEMENT TRUST AND TO INVEST IN SHARES OF THE TRUST AND IN INDIVIDUAL PORTFOLIOS [RESOLUTION NO. 2024-039]

6. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENTS AND

AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENTS FOR TRACT MAP NO. 32201, A RESIDENTIAL DEVELOPMENT LOCATED AT THE NORTHWEST CORNER OF AVENUE 60 AND MADISON STREET

7. ACCEPT OFF-SITE IMPROVEMENTS ASSOCIATED WITH THE DIAMANTE RESIDENTIAL DEVELOPMENT, TRACT MAP NO. 30138, LOCATED ON THE NORTH SIDE OF AVENUE 52 WEST OF MADISON STREET

8. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2024

9. APPROVE DEMAND REGISTERS DATED SEPTEMBER 27 AND OCTOBER 4. 2024
MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve the Consent Calendar as presented, with Item Nos. 4 and 5 adopting Resolutions No. 2024-038 and 2024-039, respectively. Motion passed unanimously. 11 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 6 of 8 OCTOBER 15, 2024

BUSINESS SESSION

MAYOR EVANS SAID SHE SERVES ON THE BOARD OF THE IMPACT

THROUGH GOLF FOUNDATION, A NON-PROFIT ORGANIZATION, AND AS

THIS IS A VOLUNTEER POSITION FOR WHICH SHE DOES NOT RECEIVE

ANY COMPENSATION, PURSUANT TO GOVERNMENT CODE SECTION
1091.5, THERE IS NO POTENTIAL CONFLICT OF INTEREST AND SHE MAY

PARTICIPATE IN THE DISCUSSION AND VOTE FOR BUSINESS SESSION ITEM NO. 1

1. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH THE AMERICAN EXPRESS GOLF TOURNAMENT FOR 2025 THROUGH 2027 FOR IN-KIND SERVICES FOR HOSTING THE GOLF TOURNAMENT IN

LA QUINTA
Marketing Manager Graham and Public Safety Deputy Director Mendez presented the staff report, which is on file in the Clerk’s Office.

Council discussed the changes made for parking flows worked well; improvements to traffic patterns in past years; numbering or lettering parking isles; and collaborating social media campaigns.

MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve Amendment No. 1 to Agreement for Contract Services with the American Express Golf Tournament for 2025 through 2027 for in-kind services for hosting the golf tournament in La Quinta; and authorize the City Manager to execute the amendment as presented. Motion passed unanimously.

2. APPROVE AMENDMENT NO. 1 TO AGREEMENT WITH COUNTY OF

RIVERSIDE FOR ANIMAL SHELTER, FIELD, AND LICENSING SERVICES FOR FISCAL YEAR 2024/25
Public Safety Management Analyst Chastain presented the staff report, which is on file in the Clerk’s Office.

PUBLIC SPEAKER: Michael Phipps-Russell, Coachella – President and Executive Director of Loving All Animals, and ex-official member of the Coachella Valley Animal Campus Commission (CVACC); recommended policies be added to the contract to benefit La Quinta and the region including municipal code streamlining and consistency among participating cities, Riverside County, and the State.

WRITTEN PUBLIC COMMENTS were received from Coachella resident Michael PhippsRussell regarding the CVACC’s purpose, intent, duties, powers, programs, practices, etc., which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.
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CITY COUNCIL MINUTES Page 7 of 8 OCTOBER 15, 2024
Council discussed the education committee created at the CVACC, and its purpose and plans; reengaging La Quinta’s Animal Code subcommittee to review the relevant Code sections; uniform policies needed among cities and county; CVACC control over how policies are administered; CVACC lack of control and knowledge of contracts issued by the Animal Campus due to cancelled CVACC meetings; timing of future contract adjustments; goal of uniform policies and collaboration with the county and nine cities; desire for Mr. Phipps-Russell’s assistance and expertise; including Animal Code Officers in subcommittee to review Code; and scheduling monthly versus quarterly spay/neutering services to residents.

MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve Amendment No. 1 to agreement with the County of Riverside for animal shelter, field, and licensing services for fiscal year 2024/25; and authorize the City Manager to execute the amendment as presented. Motion passed unanimously.

STUDY SESSION – None
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Fitzpatrick reported on her, and other Councilmembers’ attendance at the La Quinta Park ribbon cutting.

Mayor Evans reported on her, and other Councilmembers’ attendance at Allene Eubank’s 105th birthday party; Sunline liquid hydrogen energy ribbon cutting; Mission Rocket Launch community event at SilverRock Park; Chamber of Commerce legislative breakfast; Rancho Mirage State-of-the-City; CV Behavioral Hospital open house; Saint Francis of Assisi Catholic Church 50th anniversary and new parish hall groundbreaking; and La Quinta High School California Interscholastic Federation Southern Section (CIFSS) award championship ring ceremony recognizing Jack Lindsay and Charlie Graves win in a swim competition.

Councilmember McGarrey reported on her attendance at Coffee-with-a-Cop, and Law Enforcement appreciation luncheon.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2024, Councilmember Fitzpatrick reported on her participation in the following organization’s meeting:
 RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
CLOSED SESSION – Continued
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CITY COUNCIL MINUTES Page 8 of 8 OCTOBER 15, 2024

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 6:08 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 6:57 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):
 CLOSED SESSION ITEM NO. 2 – no new reportable action on this matter.

Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024 Council meeting.

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adjourn at 6:57 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: November 5, 2024

STAFF REPORT
AGENDA TITLE: APPROVE PURCHASE OF: (1) PREFABRICATED RESTROOM

BUILDING AND POOL BUILDING ADDITION FROM ROMTEC BUILDINGS AND PUMPING SYSTEMS AND (2) PLAYGROUND EQUIPMENT AND SHADE STRUCTURES

FROM GREAT WESTERN INSTALLATIONS FOR THE FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02

RECOMMENDATION
Approve the purchase of: (1) prefabricated restroom building and pool building addition from Romtec Buildings and Pumping Systems, and (2) playground equipment and shade structures from Great Western Installations for the Fritz Burns Park Improvements Project No. 2021-02 utilizing the existing project budget.

EXECUTIVE SUMMARY
Romtec Buildings and Pumping Systems (Romtec) and Great Western Installations (GWI) are subconsultants to In-Site Landscape Architecture, Inc. (In-Site) who provides Master Planning Services for the Fritz Burns Park Improvements Project.

Purchasing directly from the subconsultants will result in reduced construction time and overall cost savings.

The proposed purchase from Romtec for prefabricated restroom building and pool building addition includes design, plans, and specifications.

The proposed purchase from GWI includes playground equipment, custom canopies for the playground shade structures, and installation materials. Installation cost is an option and is included in the quote as an additive alternate.

FISCAL IMPACT
The cost to purchase the restroom facility is $399,561 (Attachment 1). The cost for the shade structures and installation is $250,064 and the playground equipment is $298,713 (Attachment 2). There is sufficient funding in the project budget (202102) for the proposed purchases:

Total Budget
Master Plan/Design $440,610
Project
Management/Professional
$60,000
Construction $10,430,182
Inspection/Testing/Survey $75,000
Contingency $344,208
CONSENT CALENDAR ITEM NO.

TOTAL $11,350,000
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BACKGROUND/ANALYSIS
The total project area is 7.5 acres, located on the southeast corner of Avenue 52 and Avenida Bermudas. The Fritz Burns property was donated to the City to serve as noncommercial public space. The property currently has a regional park and is adjacent to the City’s Corporate Yard and Fire Station No. 32. The park contains a swimming pool, children’s play area, picnic tables and benches, restrooms, 4 tennis courts, 16 pickleball courts, a skate park, a dog park, parking lot and off-street parking.

The La Quinta community identified additional amenities at the park as a priority during the 2021 annual Community Workshop. Subsequently, funding was included in fiscal year (FY) 2021/22 Capital Improvement Program (CIP) for master planning services for the Fritz Burns Park Improvements Project No. 2021-02.

In January 2022, staff published a request for proposals for master planning services for this project; two proposals were received; In-Site was selected as the most qualified firm; and Council approved the agreement in May 2022. Romtec and GWI are subconsultants to In-Site.

In 2023 and 2024, Council approved amendments to the agreement with In-Site and allocated funding in FY 2022/23 CIP for design services, and in FY 2023/24 for the construction phase of the project.

In-Site requested the City pay the structural calculations and construction drawings costs directly to Romtec and GWI instead of through the reimbursement clause in In-Site’s contract which allows for a 10% mark-up.

The City’s direct purchase of the prefabricated restroom building and pool building addition from the subconsultants will result in reduced construction time and overall costs savings.

ALTERNATIVES
Prepared by: Carley Escarrega, Administrative Technician Ubaldo Ayon, Assistant Construction Manager
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Romtec Quote

2. Romtec Select Source Form

3. GWI Playground Equipment Quote

4. GWI Shade Structure Quote

5. GWI Select Source Form
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18240 North Bank Rd. Date
Roseburg, OR 97470 9/24/2024
P: 541-496-3541
F: 541-496-0803
E: [email protected]
Customer:

CA DIR# 1000002582
Quantity Extended Price
1 $ 254,644.43
1 $ 168,443.25

9.00% $ (38,077.90)
$ 14,551.50
$ 399,561.28
Freight/Packaging to:

PROPOSAL/PO #081721-RMT
Fritz Burns Park Project
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
Building Proposal Description
Romtec Restroom Building (2047 w/Options) - "Design & Supply ONLY" per Preliminary Romtec Restroom Drawings & Scope of Supply & Services dated 9/24/2024
Romtec Pool Building (2641(x2)/2649 w/Options) - "Design & Supply ONLY" per Preliminary Romtec Pool Building Drawings & Scope of Supply & Services dated 9/24/2024
La Quinta, CA
Sourcewell DISCOUNT: Available only to members of Sourcewell.

ROMTEC INC. PURCHASE ORDER TOTAL
*This proposal includes the design and engineering by Romtec Inc. to produce a complete plan set that will meet the architectural and engineering code required in the state where the project is located. In some cases local code may vary from typical state requirements and may result in a change in price that could not have been anticipated at time of quote. *Romtec charges 2% of total contract value for the bonding rate (if required). Unless specifically stated in the above quote, this amount is not included in the total amount shown, and may be applicable at the time of invoice. *Non-Agency orders must be placed on Romtec Inc. purchase order forms. *Quote based on standard/average design loads, including: roof snowload of 25psf, IBC Seismic Design Category: C, Design Wind Speed:
115 MPH, Allowable Soil Bearing: 1500 psf, Occupancy Type: U, Construction: VB. *Unless included with this quote, a payment schedule and terms will be established after the signed Purchase Order is received. Romtec Inc. generally requires a deposit payment upon receipt of the signed Submittal Approval & Notice to Proceed on Production document.

Any deposit amount will be defined with the forthcoming payment schedule. *Due to recent market volatility and inflation rates, the proposal pricing is valid for thirty (30) days from the proposal date. If the Customer has not returned a signed Purchase Order within thirty (30) days of the proposal date, Romtec, Inc. reserves the right to update the price to reflect cost changes.
*This pricing is based on the understanding that Romtec, Inc. will be released for production within ninety (90) days. If, for any reason, Romtec, Inc. has not received Submittal Approval and Notice to Proceeed with Production within ninety (90) days of the Purchase Order date, Romtec, Inc. reserves the right to update the Purchase Order price to reflect inflationary cost changes. *Sales or use Tax is not included in the above price. Sales or use taxes may be required for your project depending on Nexus requirements.
*Delivery terms are FOB Roseburg, OR, unless otherwise stated. Freight prepaid and added. Delivery will be in accordance with a mutually agreed timeline as established in the Romtec Inc. Notice to Proceed on Production form. *Design Services include Romtec providing one(1) initial unsealed plan set on 11x17 format and one (1) sealed revision in response to reviewing authority comments (excluding Romtec Trads and Originals; Romtec Trads and Originals do not include sealed plans. Sealing of plans for Trads and Original models is only available upon request and may result in additional fees). In any additional revisions, if sealing or changing in plan set size are requested or required, an additional design service will be charged.

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Customer/Owner Authorized Signature Date Romtec Inc. Authorized Signature Date Customer/Owner Printed Name Romtec Inc. Printed Name
Customer/Owner Company
*Sales or use Tax is not included in the above price. Sales or use taxes may be required for your project depending on Nexus requirements.
*By signing below, the customer confirms that the prices, terms, and conditions herein are satisfactory and accepted. Romtec Inc. is authorized to begin work on the Scope of Supply and Design Submittal document, which the customer will review prior to approval and Notice to Proceed on Production. Additionally, the customer will complete and return the Project Information Form as expeditously as possible so that payment terms, and bonding requirements (if applicable) can be established. The customer understands that by accepting this proposal they are issuing a Purchase Order for the project detailed above, but that production will not begin and delivery or installation dates cannot be established until the customer has granted design approval and notice to proceed on production. *The pricing defined in this proposal is contingent upon the customer signing this form and agreeing to the Romtec terms and conditions defined in this proposal. Any modifications to the terms and conditions defined herein may result in a price increase. *Romtec's standad insurance coverage document is available upon request. Unless otherwise specifically noted herein, Romtec's standard insurance coverage is accepted by Customer and considered sufficient coverge for all work related to this purchase order. Customer agrees to pay any costs related to additional insurance requirements not specifically noted in this order. 18 CLICK HERE to Return to Agenda

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Terms of Payment
Credit Terms
Payment Terms
Deviation From Payment
Tax
Change Orders
Delay of Project
Romtec, Inc. (ROMTEC) will provide the scope of supply as listed on the purchase order related hereto in accordance with the following terms and conditions:

Proposal Terms & Conditions
Romtec offers terms upon approved payment bond and credit approval by Romtec’s accounting department (to be determined at the time the Purchase Order is finalized and executed). Payments may be by check or wire transfer, Visa, MasterCard, Discover or American Express (a separate fee will be charged for payments exceeding $20,000 made by credit card and for all COD deliveries). Romtec may agree to accept COD payment by bank certified funds or cashier’s check if a carrier selected by Romtec ships materials.

Upon execution of the Purchase Order agreement, if Customer is not pre-paying 100% of the contract value, Customer shall provide a completed credit application (subject to Romtec’s approval) and, if applicable, evidence of payment bond securing Customer’s obligation to pay the balance of the purchase price in full. Credit terms are conditional and may be modified subsequently at Romtec's discretion if new information or conditions warrant such modification.

To be established by Romtec’s accounting department after receipt of Customer's credit application.

All Change Orders must be signed by the Customer. Prices stated herein are valid for 30 days from the purchase order date, or two weeks from the purchase order date if unsigned, at which time ROMTEC may adjust its price if cost factors warrant. A change order will apply (charges will vary depending on the circumstances) for the following design/engineering events: (i) incurred costs related to ROMTEC making more than two revisions of plan documents in response to review comments, (ii) incurred costs of “resealing” plan documents, and (iii) incurred costs of changing plan set sizing from the standard 11” x 17” format. Additionally, any modifications (for any reason) to ROMTEC’s Scope of Supply & Design Submittal, prior to formal approval, may result in a price adjustment. Any modification to ROMTEC’s Scope of Supply & Design Submittal requested or required by Customer for any reason after formal submital approval shall be performed by ROMTEC at Customer's expense, as follows: (i) Customer shall submit a written description of the modifications to ROMTEC; (ii) within 14 days of receipt of Customer's description, ROMTEC shall provide to Customer a written price quote for the modifications requested; (iii) Customer shall pay the Change Order Invoice to ROMTEC in accordance with payment terms.

Should progress of the project be delayed so that ROMTEC cannot produce and deliver the goods within six months from the date the purchase order is signed, Customer agrees to reimburse ROMTEC for all design and administrative expenses related to the completion of the Scope of Supply & Design Submittal as compensation for design services rendered. Customer also agrees to immediately pay any expenses related to any Customer authorized procurement or production of items. Additionally, Customer agrees to accept cost increases that may occur during the time the project is delayed.

Time is of the essence with respect to Customer’s payment of the purchase price, and timely payment shall not be delayed or excused for any reason. Payment agreement between Customer and other parties, or failure by other parties to pay Customer or perform any agreement with Customer shall not result in delay of payment to ROMTEC. ROMTEC does not accept partial payments, any offsets, and/or retainage against the Purchase Order price. Should Customer not act according to the terms of payment for any reason, the terms granted will be revoked and any remaining goods or services not yet delivered are subject to pre-payment terms whereby payment, in full, is due 10 days prior to delivery. Any amounts not paid when due shall bear interest at the rate of 15 percent per annum or the highest lawful rate applicable, if such rate is less than 15 percent, from the date payment was due. For accounts that are 15 days or more past due, ROMTEC will withhold all warranty service until the account is fully paid and in good standing. This does not in any way toll the warranty period.

Unless otherwise indicated on the ROMTEC quote or purchase order, any sales, use, consumption, value added or other goods/services based tax imposed by a state; county/local or other agency with jurisdictional authority is excluded from this order. Customer is responsible for remitting any taxes that are applicable. 19 CLICK HERE to Return to Agenda

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Terms of Delivery
Description of Products and Warranty
Terms of Shipment & Delivery
Store & Invoice
Cancellation
Contract Documents
Legal Proceedings
ROMTEC’s Scope of Supply & Design Submittal document (provided subsequent to this order) contains and defines ROMTEC’s complete offering of its products and services (as applicable). The Scope of Supply & Design Submittal also defines ROMTEC’s Limited One Year Warranty. Warranty terms available prior to the submission of the Scope of Supply & Design Submittal upon request.

Unless otherwise specified on the purchase order, ROMTEC may ship goods pursuant to an order at any time after the goods are completed and ready for shipment. Further, unless payment has been made in advance, if a carrier holding a ROMTEC shipment ordered by a Customer is ready to deliver the goods to the Customer, the Customer agrees to accept the goods at the carrier's earliest possible delivery date and time.

If Customer delays shipment, regardless of the reason for delay, ROMTEC is permitted to invoice and the Customer agrees to pay ROMTEC under the agreed payment terms, using the date the order was ready for shipment as the invoice date (if prepayment or COD terms apply, payment is due within 7 days from the time of delay). Once the order is invoiced, the materials shall become property of the Customer.

Further, ROMTEC may at its sole discretion invoice the Customer for a minimum of $450 per month for on-site storage. Deliveries that are delayed by the Customer may be canceled by ROMTEC and the goods returned to ROMTEC at ROMTEC's discretion. Any costs or other issues arising from the Customer's act in delaying receipt of ROMTEC’s shipments are the complete responsibility of the Customer. The Customer agrees to pay for the complete shipping cost if ROMTEC elects to allow the goods to be returned to ROMTEC or delivered to another Buyer.

Mutual acceptance of the purchase order indicates notice for ROMTEC to proceed with the provision of design services required in completing its Scope of Supply & Design Submittal. Should Customer cancel its purchase order prior, the following fee schedule will take effect:

1. Cancellation after Purchase Order but prior to Submittal Approval: 30% of total contract value due

2. Cancellation after Purchase Order and Submittal Approval but prior to Notice to Proceed on Production: 75% of total contract value due

3. Cancellation after Purchase Order, Submittal Approval, AND Notice to Proceed on Production: 100% of total contract value due
ROMTEC will not be liable for any delay in the performance of orders or contracts, or in the delivery or shipment of goods, or for any damages suffered by the Customer by reason of such delay, when such delay is beyond ROMTEC’s control. Unless otherwise stated herein, all goods are shipped FOB Roseburg, Oregon, and the risk of loss or damage to the goods and risk of delays in transit passes to the Customer when the goods are duly delivered to the carrier in Roseburg, Oregon. ROMTEC has no control over arrival time of a shipment, and ROMTEC shall not be responsible for delays in shipments once the goods leave ROMTEC's plant. ROMTEC's required procedures for handling products are as follows:
(1) All ROMTEC materials, whether palletized or separated from a pallet, must be handled per the instructions detailed in the ROMTEC Scope of Supply & Design Submittal with respect to the specified model of ROMTEC restroom facility or component.
(2) All material received from, but not manufactured by ROMTEC must be handled per the specific handling instructions of the manufacturer of the material.
(3) PROPER HANDLING EQUIPMENT, ITS SUPPLY AND OPERATION ARE STRICTLY THE RESPONSIBILITY OF THE CUSTOMER.

In addition, Customer shall reimburse all expenses related to any Customer authorized procurement or production of items prior to approval of the Scope of Supply & Design Submittal. ROMTEC requires that Customer indicate approval of its supply offering by executing the approval signature page of the Scope of Supply & Design Submittal document and/or a formal Notice to Proceed on Production. Upon granting ROMTEC approval of its Scope of Supply Design Submittal and Notice to Proceed on Production of the building kit package(s), the Customer is waiving any rights to cancel its purchase order. ROMTEC does not accept returns or exchanges.

Together with this Purchase Order, the following constitute the “Contract Documents” and the entire contract between the parties, either written or oral: (i) ROMTEC’s Scope of Supply & Design Submittal, and (ii) Change Order form (if applicable).

If Customer fails to pay any amount when due, and ROMTEC incurs any expenses in pursuit of collection, Customer agrees to pay the reasonable attorney feesand other costs of such collection, regardless of whether litigation is actually commenced. 20 CLICK HERE to Return to Agenda

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Controlling Provisions
Binding Effect
Notice
Modification
Interpretation
Severability
Waiver
Force Majeure
Counterparts
All notices required by this Purchase Order agreement shall be in writing addressed to the party to whom the notice is directed at the address of that party set forth in this Purchase Order agreement and shall be deemed to have been given for all purposes upon receipt when personally delivered; one day after being sent, when sent by recognized overnight courier service; two days after deposit in United States mail, postage prepaid, registered or certified mail; or on the date transmitted by facsimile. Any party may designate a different mailing address or a different person for all future notices by notice given in accordance with this paragraph.

This Purchase Order agreement may be executed in multiple counterparts, each of which shall constitute one agreement, even though all parties do not sign the same counterpart.

The paragraph headings are for the convenience of the reader only and are not intended to act as a limitation on the scope or meaning of the paragraphs themselves. All parties agree that they have had sufficient opportunity to negotiate these terms and have them reviewed by their cousel of choice. The parties agree that no legal interpretation of these terms should be construed against the drafting party.

The invalidity of any term or provision of this agreement shall not affect the validity of any other provision.

Waiver of any party of strict performance of any provision of this Purchase Order agreement shall not be a waiver of or prejudice any party’s right to require strict performance of the same provision in the future or of any other provision.

Neither party will be liable for any delay or failure in the performance of any obligation under this Agreement or for any loss or damage (including indirect or consequential damage) to the extent that such nonperformance, delay, loss, or damage results from any contingency that is beyond the control of such party, provided such contingency is not caused by the fault or negligence of such party. A contingency for the purposes of this Agreement includes Acts of God, fires, floods, earthquakes, explosions, storms, wars, hostilities, blockades, public disorders, pandemic or other public health emergency, quarantine restrictions, embargoes, strikes, other labor disturbances or down time, unavailability of electronic communication lines or equipment, and compliance with any law, order or control of, or insistence by any governmental or military authority.

No modification of this Purchase Order agreement shall be valid unless it is in writing and is signed by all of the parties.

In any dispute involving the interpretation or enforcement of this agreement or involving issues related to bankruptcy (whether or not such issues relate to the terms of this agreement), the prevailing party shall be entitled to recover from the non-prevailing party reasonable attorney fees, paralegal fees, costs, disbursements, and other expenses incurred by the prevailing party in the dispute, including those arising before and during any trial, arbitration, bankruptcy, or other proceeding, and in any appeal or review thereof. In addition, the amount recoverable by the prevailing party shall include an amount estimated as the fees, costs, disbursements, and other expenses that will be reasonably incurred in collecting a monetary judgment or award, or otherwise enforcing any order, judgment, award, or decree entered in the proceeding.

This agreement shall be interpreted and enforced according to the laws of the state of Oregon. The parties irrevocably submit and consent to the jurisdiction of the circuit courts of the State of Oregon for Douglas County with respect to litigation regarding any dispute, claim or other matter related to this contract.

The terms and conditions of this Purchase Order shall supersede and control any provisions, terms, and conditions contained on any confirmation order, Purchase Order, or other writing the Customer may give or receive, and the rights of the parties shall be governed exclusively by the provisions, terms, and conditions hereof.

This Purchase Order agreement shall be effective and in force only when signed by Customer and also signed by ROMTEC. ROMTEC must consent to any assignment of this Purchase Order agreement in writing. Subject to any restrictions upon assignment, this Purchase Order agreement shall be binding on and inure to the benefit of the heirs, legal representatives, successors, and assigns of the parties. 21 CLICK HERE to Return to Agenda
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SELECT/SOLE SOURCE JUSTIFICATION
Complete responses must be provided for all of the following items.

A. THE PURCHASE REQUEST IS RESTRICTED TO ONE VENDOR FOR THE REASONS STATED BELOW:

1. Why is the purchase of goods or services restricted to this vendor? Explain why the purchase cannot be competitively bid.

Examples of Single/Sole Source procurements include, but are not limited to:

Compatibility: The commodity or service matches existing brand of equipment for compatibility.

Replacement Part: The item is a replacement part for a specific brand of existing equipment.

Emergency: URGENT NEED for the item or service does not permit soliciting competitive bids.

2. What market research was conducted to substantiate no competition, including evaluation of other items considered?
Provide a narrative of your efforts to identify other similar goods/services, including a summary of how the department concluded that such alternatives are either inappropriate or unavailable.

The names and addresses of suppliers contacted and the reasons for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed.

PRICE ANALYSIS:

How was the price offered determined to be fair and reasonable? Explain what the basis was for comparison . For example, if the item/service has been purchased in the past, compare historical pricing.

Approved By
Sole or Select Source: Defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements. The requesting department is responsible for supplying written justification, approved by the department director or designee with signing authority for these purchases.

Select/Sole Source purchases may be made in a non-competitive manner only when in the best interest of the City and when the price is considered reasonable. Attach this form and other supporting documents if available, to the purchase Requisition. 34 This vendor was selected as part of a formal RFP process for the Fritz Burns Park Project. They are a sub to In-Site. The material and structure were further refined during the Master Planning Phase for Fritz Burns Park that was taken to Council to review and approve prior to proceeding to the final design stage.

This was a vendor selected through a formal RFP process as a sub to the primary consultant In-Site for Fritz Burns Park Improvements. The primary consultant requested that the City pay the cost for structural calculations and construction drawings directly instead of through the reimbursement clause in their contract which allows for a 10% mark-up.

The price is determined fair and reasonable through the Master Planning Phase of the project and comparing with recent shade structure projects that Maintenance and Operations is placing.

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City of La Quinta
CITY COUNCIL MEETING: November 5, 2024

STAFF REPORT
AGENDA TITLE: ACCEPT SILVERROCK TEMPORARY GOLF CART PATH PAVING PROJECT NO. 2024-13, LOCATED IN THE SILVERROCK GOLF COURSE

RECOMMENDATION
Accept the SilverRock Temporary Golf Cart Path Paving Project as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $9,250, thirty-five days after the Notice of Completion is recorded.

EXECUTIVE SUMMARY
• The project included asphalt paving of the temporary golf cart paths and driving range parking area within the SilverRock Golf Course to mitigate the dust and reduce wear and tear on the new golf carts (Attachment 1). • The work is complete and Council acceptance will close the contract and allow final payment.

FISCAL IMPACT
The following is the financial accounting for Project No. 2024-13:

Original Contract Amount $ 185,000
Final Contract Amount $ 185,000
Project Budget $ 225,000
Final Contract Amount ($ 185,000)
Design, Professional, & Personnel Costs ($ 5,061)
Inspection, Survey, Plans, & Other Construction Costs ($ 2,331) Anticipated Funds Remaining* $ 32,608
* All costs to date have been accounted for and no further costs are anticipated.

There are adequate funds to close this project; the final retention amount of $9,250 will be paid from account number 401-0000-20600.

CONSENT CALENDAR ITEM NO. 3
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BACKGROUND/ANALYSIS
On September 17, 2024, Council awarded a $185,000 contract to Granite Construction Company for the SilverRock Temporary Golf Cart Paving Project 2024-13.

On October 2, 2024, a Notice to Proceed was issued with a 15-working day completion time starting on October 4, 2024, and ending on October 24, 2024. The project was deemed substantially complete on October 24, 2024. No liquidated damages or early completion incentives are recommended.

The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map

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SilverRock/Talus Temporary
Cart Paths
Place 3" AC over recompacted existing base for a
proposed 10' wide cart path and parking area.

Legend
Path
800 ft
N
➤
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City of La Quinta
CITY COUNCIL MEETING: November 5, 2024

STAFF REPORT
AGENDA TITLE: ACCEPT FISCAL YEAR 2023/24 PAVEMENT MANAGEMENT PLAN CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2023-16 IN VARIOUS

LOCATIONS CITYWIDE

RECOMMENDATION
Accept Fiscal Year 2023/24 Pavement Management Plan Citywide Slurry Seal Improvements Project No. 2023-16 as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $69,648, thirty-five days after the Notice of Completion is recorded.

EXECUTIVE SUMMARY
 The project included over 2,500,000 feet of slurry in various locations citywide (Attachment 1).
 The work is complete and Council acceptance will close the contract and allow final payment.

FISCAL IMPACT
The following is the financial accounting for Project No. 2023-16:

Original Contract Amount $ 1,382,601
Contract Change Order no. 1 $10,361
Final Contract Amount $ 1,392,962
Project Budget $ 2,097,000
Final Contract Amount ($ 1,392,962)
Design, Professional, & Personnel Costs ($ 55,855)
Inspection, Survey, Plans, & Other Construction Costs ($ 4,595) Anticipated Funds Remaining* $ 643,588
* All costs to date have been accounted for and no further costs are anticipated.

There are adequate funds to close this project; the final retention amount of $69,648 will be paid from account number 401-0000-20600.

CONSENT CALENDAR ITEM NO. 4
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BACKGROUND/ANALYSIS
On May 21, 2024, Council awarded a $1,382,601 contract to American Asphalt South, Inc. for Fiscal Year 2023/24 Pavement Management Plan (PMP) Citywide Slurry Seal Improvements Project No. 2023-16.

On June 10, 2024, a Notice to Proceed was issued with a 35-working day completion time starting on June 10, 2024, and ending on July 29, 2024. The project was deemed substantially complete on August 12, 2024.

Contract Change Order no. 1 was issued for liquidated damages and striping changes, extending the completion date to August 12, 2024.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map

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FY 2023/24 Pavement Management Plan Improvements
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: November 5, 2024

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR MAINTENANCE AND

OPERATIONS SUPERINTENDENT TO ATTEND THE CALIFORNIA JOINT POWERS

INSURANCE AUTHORITY PUBLIC WORKS ACADEMY IN PASO ROBLES, CALIFORNIA, NOVEMBER 5-7, 2024.

RECOMMENDATION
Authorize overnight travel for the Maintenance and Operations Superintendent to attend the California Joint Powers Insurance Authority Public Works Academy in Paso Robles, California, November 5-7, 2024.

EXECUTIVE SUMMARY
• The California Joint Powers Insurance Authority (CJPIA) Public Works Academy is geared towards public works managers and supervisors and offers a forum to learn and share insight about effective and ethical leadership, and provides a platform for public works professionals to gain knowledge on various topics, including recent case law, fleet and driver management, and contractual risk transfer.
• Participants will gain a better understanding of the Authority's tools and resources and can network with Authority staff and fellow colleagues.

FISCAL IMPACT
Estimated expenses are $450 for travel only. There is no cost for registration and CJPIA covers lodging and meals. Funds are available in the Streets Travel and Training account (101-7003-60320).

BACKGROUND/ANALYSIS
The CJPIA Public Works Academy provides education and best maintenance practices specifically geared for public works maintenance; and consists of three (3) days of intense educational and group sessions, teaches skills and techniques to increase efficiency, productivity, and performance. The academy also presents essential theories and techniques to provide pragmatic solutions to solving everyday problems; and is designed to expand the abilities of managers, supervisors, and leaders in areas including delegating, motivating, organizing, and working under pressure.

CONSENT CALENDAR ITEM NO. 5
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ALTERNATIVES
Council may elect not to authorize this request, however, as this academy provides networking, training and learning opportunities for staff to increase their knowledge of public works leadership and management practices, this alternative is not recommended.

Prepared by: David Eastlick, Maintenance & Operations Superintendent Approved by: Bryan McKinney, Public Works Director/City Engineer 44 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: November 5, 2024

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED OCTOBER 11, 18, AND 25, 2024

RECOMMENDATION
Approve demand registers dated October 11, 18, and 25, 2024.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 4,416,632.35
Successor Agency of RDA $ -
Housing Authority $ 41,024.19
$ 4,457,656.54

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for October 11, 18, and 25, 2024.

Warrants Issued:
215096-215145 $ 277,249.19
EFT #168 $ 76.88
215146-215221 $ 295,022.08
EFT #169 $ 1,188.00
215222-215267 $ 537,054.83
EFT #170 $ 1,553.56
Voids $ (151.02)
Wire Transfers $ 2,691,120.20
Payroll Tax Transfers $ 121,293.68
Payroll Direct Deposit $ 533,249.14
$ 4,457,656.54
*Check number 215095, payable to Southern California Gas Company, w ill be reported on a future Demand Register Report.

Four checks were voided and three were reissued. The voids were the result of the periodic review of outstanding checks.

CONSENT CALENDAR ITEM NO. 6
45 CLICK HERE to Return to Agenda
Vendor Account Name Amount Purpose
PB Loader Corporation Machinery & Equipment $220,227.64 Purchase Asphalt Patch Truck Desert Concepts Construction,
Inc.(1)
Maintenance/Services $106,028.04 Sport Complex Field
Improvements
Granite Construction Company Road Improvements $89,292.93 Emergency Sinkhole Repairs Tri-State Materials, Inc.(2) Materials/Supplies $53,609.81 Landscape Rock Universal Construction and
Engineering
Construction $46,911.00 SilverRock Park Art Pedestals
Progress Payment
(1)Payments were made 10/18/24 & 10/25/24
(2)Payments were made 10/11/24 & 10/25/24
Wire Transfers: Nineteen transfers totaled $2,691,120. Of this amount, $2 million was to U.S. Bank for investment purchases, and $295,561 was to Landmark (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers

2. Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Purchase United States Treasury Treasury Note $ 1,000,000 10/8/2024 3.875% 3.875% Purchase Federal Home Loan Bank Agency $ 1,000,000 10/8/2024 4.000% 4.000% Maturity United States Treasury Treasury Note $ 1,000,000 10/15/2024 0.625% 0.750% Purchase Federal Farm Credit Banks Agency $ 1,000,000 10/15/2024 3.875% 3.875% Call Federal Home Loan Mortgage Corp Agency $ 1,000,000 10/17/2024 5.200% 5.220% Maturity Southern Bancorp CD $ 248,000 10/25/2024 0.500% 0.500% Purchase SkyOne FCU CD $ 248,000 10/25/2024 3.900% 3.900% 46 CLICK HERE to Return to Agenda
10/21/2024 2:43:19 PM Page 1 of 5
Demand Register
City of La Quinta Packet: APPKT03952 - 10/11/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
DORAN, CAROLINE 168 FY 24/25 WELLNESS DOLLARS REIMB C.… Annual Wellness Dollar Reim… 101-1004-50252 76.88 ALPHA MEDIA LLC 215096 09/2024 - DIGITAL ADS FOR IRONMAN 9… Community Experiences 101-3003-60149 448.00 ALPHA MEDIA LLC 215096 09/2024 - RADIO ADS FOR IRONMAN 10… Community Experiences 101-3003-60149 560.00 ALPHA MEDIA LLC 215096 09/2024 - RADIO ADS FOR IRONMAN 10… Community Experiences 101-3003-60149 448.00 ALPHA MEDIA LLC 215096 09/2024 - DIGITAL ADS FOR IRONMAN 1… Community Experiences 101-3003-60149 154.00 ALPHA MEDIA LLC 215096 09/2024 - DIGITAL ADS FOR IRONMAN 1… Community Experiences 101-3003-60149 560.00 ALPHA MEDIA LLC 215096 09/2024 - DIGITAL ADS FOR IRONMAN 9… Community Experiences 101-3003-60149 560.00 ALTA LANGUAGE SERVICES I… 215097 BILINGUAL TESTING #482 Consultants/Employee Servic… 101-1004-60104 55.00 ARVIZU, ERIKA 215099 FY 24/25 WELLNESS DOLLARS REIMB E.… Annual Wellness Dollar Reim… 101-1004-50252 108.74 BARBARA PRICE 215100 REFUND DISMISSAL OF PARKING CITATI… Administrative Citation Servi… 101-6004-60111 25.00 BETTER WILDLIFE CONTROL L… 215101 CIVIC CENTER TURTLES RELOCATION FEE Maintenance/Services 101-3005-60691 800.00 BIO-TOX LABORATORIES 215102 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 2,730.55 BIO-TOX LABORATORIES 215102 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 1,066.95 BLOWNAWAY BY WILLIAM 215103 PAINT PICKLEBALL/TENNIS COURT LIGH… Maintenance/Services 101-3005-60691 2,500.00 BLOWNAWAY BY WILLIAM 215103 PAINT PICKLEBALL & TENNIS COURT BR… Maintenance/Services 101-3005-60691 1,600.00 BLOWNAWAY BY WILLIAM 215103 PAINT CITY PARK BENCHES Maintenance/Services 101-3005-60691 4,800.00 BUREAU VERITAS NORTH A… 215105 7/18-08/17/24 - ON-CALL BUILDING PL… Plan Checks 101-6003-60118 7,000.00 BUREAU VERITAS NORTH A… 215105 08/21-09/20/24 - ON-CALL BUILDING PL… Plan Checks 101-6003-60118 4,853.75 CACEO 215106 12/9/25 - MODULE TWO ACADEMY J.CI… Travel & Training 101-6004-60320 500.00 CACEO 215106 01/13/25 - MODULE THREE ACADEMY J.… Travel & Training 101-6004-60320 500.00 CACEO 215106 12/9/25 - MODULE TWO ACADEMY S.T… Travel & Training 101-6004-60320 500.00 CACEO 215106 1/13/25 - MODULE THREE ACADEMY S.… Travel & Training 101-6004-60320 500.00 CACEO 215106 12/9/25 - MODULE TWO ACADEMY D.H… Travel & Training 101-6004-60320 500.00 CACEO 215106 1/13/25 - MODULE THREE ACADEMY D.… Travel & Training 101-6004-60320 500.00 CASTANEDA, MONICA 215110 FY 24/25 WELLNESS DOLLARS REIMB M.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 CENTRAL COMMUNICATIONS 215111 10/2024 - STVR HOTLINE Professional Services 101-6004-60103 623.00 CHARTER COMMUNICATIONS… 215112 09/24-10/23/24 - FS #93 CABLE (4001) Cable/Internet - Utilities 101-2002-61400 120.66 COUNTY OF RIVERSIDE 215113 FY23/24 RC 1/1-3/31/24 EMERGENCY S… Fire Service Costs 101-2002-60139 20,000.00 COUNTY OF RIVERSIDE 215113 FY23/24 RC 1/1-3/31/24 EMERGENCY S… Professional Services 101-2002-60103 -20,000.00 COUNTY OF RIVERSIDE 215113 FY23/24 RC 10/1-12/31/23 EMERGENCY… Fire Service Costs 101-2002-60139 10,769.24 COUNTY OF RIVERSIDE 215113 FY23/24 RC 10/1-12/31/23 EMERGENCY… Professional Services 101-2002-60103 -10,769.24 DECKARD TECHNOLOGIES, I… 215115 10/2024 - RENTALSCAPE Professional Services 101-1005-60103 3,950.00 DELGADO AGUILERA, JOSE A 215116 2024 LQ STATE OF THE CITY REIMB J.DE… Travel & Training 101-6004-60320 115.00 DESERT TREE SPRAYING 215117 FIREANT TREATMENT AT COLONEL MIT… Maintenance/Services 101-3005-60691 450.00 DESERT TREE SPRAYING 215117 FIREANT TREATMENT AT CIVIC CENTER … Maintenance/Services 101-3005-60691 350.00 GRAINGER 215118 OFFICE SUPPLIES Operating Supplies 101-7003-60420 21.61 GRAINGER 215118 OFFICE SUPPLIES Operating Supplies 101-7003-60420 65.57 GRAINGER 215118 OFFICE SUPPLIES Operating Supplies 101-7003-60420 16.68 GRAINGER 215118 BEARING PILLOW BLOCK Operating Supplies 101-7003-60420 40.27 H&G HOME IMPROVEMENTS … 215120 FS #32 WATER DAMAGE REPAIRS Maintenance/Services 101-3008-60691 3,750.00 H&G HOME IMPROVEMENTS … 215120 STUDY SESSION ROOM DRYWALL REPAIR Maintenance/Services 101-3008-60691 625.00 HR GREEN PACIFIC INC 215122 08/2024 - ONCALL PLAN CHECK ENGINE… Plan Checks 101-6003-60118 330.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 143.75 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 517.50 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 603.75 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 ATTACHMENT 1
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Demand Register Packet: APPKT03952 - 10/11/2024 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 67.50 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 337.50 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 143.75 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 201.25 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 101.25 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 67.50 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 345.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 57.50 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 488.75 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 661.25 INTERWEST CONSULTING G… 215123 07/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 3,309.61 KEYSER MARSTON ASSOCIAT… 215125 09/2024 - LQ RESORT FEASIBILITY ANAL… Professional Services 101-1002-60103 147.50 KILEY & ASSOCIATES 215126 09/2024 - FEDERAL LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 MISSION LINEN SUPPLY 215127 PW INSPECTOR HATS Uniforms 101-7006-60690 138.98 MISSION LINEN SUPPLY 215127 UNIFORMS Uniforms 101-3005-60690 369.52 MOWERS PLUS INC 215128 EQUIPMENT PARTS Tools/Equipment 101-7003-60432 112.03 NORMA WOOD 215129 REFUND DISMISSED PARKING CITATION … Administrative Citation Servi… 101-6004-60111 10.00 OCEAN SPRINGS TECH INC 215130 10/2024 - FB POOL MONTHLY MAINTEN… Fritz Burns Pool Maintenance 101-3005-60184 6,386.00 OCEAN SPRINGS TECH INC 215130 09/27/24 FB POOL HEATER TROUBLESH… Fritz Burns Pool Maintenance 101-3005-60184 427.50 PALM SPRINGS INTERNATIO… 215132 2025 PS INTERNATIONAL FILM FESTIVAL… Sponsorships/Advertising 101-3007-60450 25,000.00 PENA, JOHN 215133 09/30/24 - CA CITIES LEAGUE LUNCHEON Travel & Training 101-1001-60320 95.01 RASA/ERIC NELSON 215134 LLA 2024-0004 ONCALL MAP CHECKING … Map/Plan Checking 101-7002-60183 210.00 STAPLES ADVANTAGE 215137 OFFICE SUPPLIES Operating Supplies 101-7003-60420 94.14 STAPLES ADVANTAGE 215137 OFFICE SUPPLIES Operating Supplies 101-7003-60420 60.57 STAPLES ADVANTAGE 215137 TISSUE Office Supplies 101-6004-60400 39.56 STAPLES ADVANTAGE 215137 LASER SHIPPING LABELS Operating Supplies 101-2001-60420 166.97 STAPLES ADVANTAGE 215137 OFFICE SUPPLIES Office Supplies 101-6004-60400 46.51 STAPLES ADVANTAGE 215137 STAPLING GUN Office Supplies 101-6004-60400 50.88 STERICYCLE, INC 215138 09/13/24 - POLICE SHRED LQ Police Volunteers 101-2001-60109 19.25 SUNLINE TRANSIT AGENCY 215139 08/2024 - SUNLINE PASSES Due to SunLine 101-0000-20305 133.50 SUNLINE TRANSIT AGENCY 215139 08/2024 - SUNLINE PASSES Miscellaneous Revenue 101-0000-42301 -10.00 VINTAGE E & S INC 215142 PLAYGROUND LIGHTS INSTALLATION Maintenance/Services 101-3005-60691 14,716.08 WOODS, COLE 215145 09/19/24 - LQ STATE OF CITY REIMB C.… Travel & Training 101-6004-60320 115.00 Fund 101 - GENERAL FUND Total: 103,419.52
Fund: 201 - GAS TAX FUND
GRAINGER 215118 METAL CLAMPS Materials/Supplies 201-7003-60431 304.93 GRANITE CONSTRUCTION C… 215119 09/2023 AVE 47/WASHINGTON EMERG… Road Improvements 201-7003-72111 89,292.93 UNDERGROUND SERVICE AL… 215141 10/01/24 - DIG ALERT SERVICES Materials/Supplies 201-7003-60431 96.95 Fund 201 - GAS TAX FUND Total: 89,694.81
Fund: 202 - LIBRARY & MUSEUM FUND
H&G HOME IMPROVEMENTS … 215120 LIBRARY STUCCO PATCH REPAIR Building Improvements 202-3004-72110 4,250.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,250.00
Fund: 215 - LIGHTING & LANDSCAPING FUND
HORIZON LIGHTING 215121 07/2024 - L&L LANDSCAPE LIGHTING MA… Consultants 215-7004-60104 6,660.60 HORIZON LIGHTING 215121 08/2024 - L&L LANDSCAPE LIGHTING MA… Consultants 215-7004-60104 6,660.60 JERNIGANS SPORTING GOOD… 215124 FY 24/25 SAFETY BOOTS J.AGUIRRE Safety Gear 215-7004-60427 200.00 RED TERRA NURSERY, LLC 215135 PLANTS Materials/Supplies 215-7004-60431 1,800.50 SPARKLETTS 215136 09/04/24 - DRINKING WATER Operating Supplies 215-7004-60420 224.82 TRI-STATE MATERIALS INC 215140 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 8,567.47 TRI-STATE MATERIALS INC 215140 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 8,643.43 TRI-STATE MATERIALS INC 215140 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 2,668.79 VINTAGE E & S INC 215142 9/23-9/25/24 - HWY 111 MEDIAN LIGHT… Maintenance/Services 215-7004-60691 5,150.91 W.D. YOUNG & SONS 215143 PALM TREES FOR HWY 111 MEDIAN Materials/Supplies 215-7004-60431 3,750.00 W.D. YOUNG & SONS 215143 PALMS TREES HWY 111 CRANE SERVICE Maintenance/Services 215-7004-60691 1,000.00 WALTERS WHOLESALE ELECT… 215144 FLOOD LIGHTS Materials/Supplies 215-7004-60431 407.95 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 45,735.07 48 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03952 - 10/11/2024 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 221 - AB 939 - CALRECYCLE FUND
ALPHA MEDIA LLC 215096 09/2024 - RECYCLING DIGITAL ADS AB 939 Recycling Solutions 221-0000-60127 1,500.00 ALPHA MEDIA LLC 215096 09/2024 - RECYCLING RADIO ADS MIX 1… AB 939 Recycling Solutions 221-0000-60127 3,500.00 Fund 221 - AB 939 - CALRECYCLE FUND Total: 5,000.00
Fund: 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)
COUNTY OF RIVERSIDE 215113 05/17-05/19/24 - CERT TRAINING Travel & Training 227-0000-60320 3,936.24 Fund 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) Total: 3,936.24 Fund: 241 - HOUSING AUTHORITY
CAHA, BECKY 215107 09/2024 - HOUSING CONSULTANT SERV… Professional Services 241-9101-60103 7,125.00 Fund 241 - HOUSING AUTHORITY Total: 7,125.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
AMERON POLE PRODUCTS, L… 215098 LIGHT POLE AT AVE 52 AND EISENHOW… Construction 401-0000-60188 596.05 AMERON POLE PRODUCTS, L… 215098 LIGHT POLE AT AVE 52 AND EISENHOW… Construction 401-0000-60188 7,362.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 7,958.05 Fund: 501 - FACILITY & FLEET REPLACEMENT
BMW MOTORCYCLES OF RIV… 215104 MOTORCYCLE REPAIRS A1245 Motorcycle Repair & Mainte… 501-0000-60679 477.70 CALI COLLISION CORP 215108 2021 NISSAN ROGUE VIN W014328 REP… Vehicle Repair & Maintenan… 501-0000-60676 3,231.82 DANIEL'S TIRE SERVICE, INC. 215114 2017 CHEVY COLORADO VIN H1244342 … Vehicle Repair & Maintenan… 501-0000-60676 1,040.58 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 4,750.10 Fund: 502 - INFORMATION TECHNOLOGY
CARAHSOFT TECHNOLOGY C… 215109 ASSET MANAGEMENT SOFTWARE Software Implementation/E… 502-0000-71049 4,457.28 Fund 502 - INFORMATION TECHNOLOGY Total: 4,457.28
Fund: 503 - PARK EQUIP & FACILITY FUND
PACIFIC PLAY SYSTEMS, INC. 215131 LA QUINTA PARK NEW PLAYGROUND E… Parks 503-0000-71060 1,000.00 Fund 503 - PARK EQUIP & FACILITY FUND Total: 1,000.00
Grand Total: 277,326.07
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Demand Register Packet: APPKT03952 - 10/11/2024 JB
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 103,419.52
201 - GAS TAX FUND 89,694.81
202 - LIBRARY & MUSEUM FUND 4,250.00
215 - LIGHTING & LANDSCAPING FUND 45,735.07
221 - AB 939 - CALRECYCLE FUND 5,000.00
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 3,936.24
241 - HOUSING AUTHORITY 7,125.00
401 - CAPITAL IMPROVEMENT PROGRAMS 7,958.05
501 - FACILITY & FLEET REPLACEMENT 4,750.10
502 - INFORMATION TECHNOLOGY 4,457.28
503 - PARK EQUIP & FACILITY FUND 1,000.00
Grand Total: 277,326.07
Account Summary
Account Number Account Name Expense Amount
101-0000-20305 Due to SunLine 133.50
101-0000-42301 Miscellaneous Revenue -10.00
101-1001-60320 Travel & Training 95.01
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60103 Professional Services 147.50
101-1004-50252 Annual Wellness Dollar … 385.62
101-1004-60104 Consultants/Employee S… 55.00
101-1005-60103 Professional Services 3,950.00
101-2001-60109 LQ Police Volunteers 19.25
101-2001-60174 Blood/Alcohol Testing 3,797.50
101-2001-60420 Operating Supplies 166.97
101-2002-60103 Professional Services -30,769.24
101-2002-60139 Fire Service Costs 30,769.24
101-2002-61400 Cable/Internet - Utilities 120.66
101-3003-60149 Community Experiences 2,730.00
101-3005-60184 Fritz Burns Pool Mainten… 6,813.50
101-3005-60690 Uniforms 369.52
101-3005-60691 Maintenance/Services 25,216.08
101-3007-60450 Sponsorships/Advertising 25,000.00
101-3008-60691 Maintenance/Services 4,375.00
101-6003-60118 Plan Checks 21,769.61
101-6004-60103 Professional Services 623.00
101-6004-60111 Administrative Citation … 35.00
101-6004-60320 Travel & Training 3,230.00
101-6004-60400 Office Supplies 136.95
101-7002-60183 Map/Plan Checking 210.00
101-7003-60420 Operating Supplies 298.84
101-7003-60432 Tools/Equipment 112.03
101-7006-60690 Uniforms 138.98
201-7003-60431 Materials/Supplies 401.88
201-7003-72111 Road Improvements 89,292.93
202-3004-72110 Building Improvements 4,250.00
215-7004-60104 Consultants 13,321.20
215-7004-60420 Operating Supplies 224.82
215-7004-60427 Safety Gear 200.00
215-7004-60431 Materials/Supplies 25,838.14
215-7004-60691 Maintenance/Services 6,150.91
221-0000-60127 AB 939 Recycling Solutio… 5,000.00
227-0000-60320 Travel & Training 3,936.24
241-9101-60103 Professional Services 7,125.00
401-0000-60188 Construction 7,958.05
501-0000-60676 Vehicle Repair & Maint… 4,272.40
501-0000-60679 Motorcycle Repair & Ma… 477.70
502-0000-71049 Software Implementatio… 4,457.28
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Account Summary
Account Number Account Name Expense Amount
503-0000-71060 Parks 1,000.00
Grand Total: 277,326.07
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 139,783.04
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 31,989.05 202320E Cyclone Hilary FEMA Reimbursable… Tropical Cyclone Hilary 89,292.93 202324E La Quinta Park Playground Equipm… La Quinta Park Playground Equipment 1,000.00 2425TMICT Construction Expense FY24/25 Traffic Maintenance Improvements 7,958.05 IRONE Ironman Expense Ironman Event 2,730.00
STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 4,573.00 Grand Total: 277,326.07
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
51 CLICK HERE to Return to Agenda
10/21/2024 2:07:14 PM Page 1 of 9
Demand Register
City of La Quinta Packet: APPKT03958 - 10/18/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
JENSEN, SHARLA W 169 PERSONAL TRAINING 3 SESSIONS CLASS Instructors 101-3002-60107 132.00 JENSEN, SHARLA W 169 PERSONAL TRAINING 6 SESSIONS CLASS… Instructors 101-3002-60107 1,056.00 ALL PRO BEVERAGE INC 215146 LOBBY COFFEE SUPPLIES Citywide Supplies 101-1007-60403 251.50 ALL PRO BEVERAGE INC 215146 LOBBY COFFEE SUPPLIES Citywide Supplies 101-1007-60403 651.03 ALL PRO BEVERAGE INC 215146 LOBBY COFFEE SUPPLIES Citywide Supplies 101-1007-60403 408.31 ALTA LANGUAGE SERVICES I… 215147 BILINGUAL TESTING #482 Consultants/Employee Servic… 101-1004-60104 110.00 ALZHEIMERS COACHELLA VA… 215148 FY 24/25 COMMUNITY SERVICE GRANT Grants & Economic Develop… 101-3001-60510 5,000.00 APWA 215149 09/1/24-8/31/25 - APWA MEMBERSHIP… Membership Dues 101-7006-60351 1,807.50 BECERRA BROTHERS ROOFI… 215150 REFUND OVERPAYMENT CREDIT CARD F… Credit Card Fees 101-6001-60122 7.98 BMO FINANCIAL GROUP 215151 INTERVIEW PANEL LUNCH M&O CREW L… Recruiting/Pre-Employment 101-1004-60129 96.09 BMO FINANCIAL GROUP 215151 10/15-10/17/24 APWA PW MODULE 2 C… Travel & Training 101-7001-60320 500.00 BMO FINANCIAL GROUP 215151 CHAT GPT TRAINING C.ESCARREGA Travel & Training 101-7001-60320 21.00 BMO FINANCIAL GROUP 215151 09/2024 - APWA LUNCHEON Travel & Training 101-7001-60320 94.39 BMO FINANCIAL GROUP 215151 FEDERAL AID PROJECT TRAINING Travel & Training 101-7001-60320 65.00 BMO FINANCIAL GROUP 215151 09/2024 - APWA LUNCHEON Travel & Training 101-7003-60320 99.74 BMO FINANCIAL GROUP 215151 CHAT GPT TRAINING U.AYON Travel & Training 101-7006-60320 21.00 BMO FINANCIAL GROUP 215151 09/2024 - APWA LUNCHEON Travel & Training 101-7006-60320 89.04 BMO FINANCIAL GROUP 215151 10/7-10/10/24 IMSA CERTIFICATE PROG… Travel & Training 101-7006-60320 1,300.00 BMO FINANCIAL GROUP 215151 LUNCH FOR DESERT OASIS STAFF Consultants/Employee Servic… 101-1004-60104 146.20 BMO FINANCIAL GROUP 215151 08/29/24 - SNACKS CJPIA RESPECT TRAI… Travel & Training 101-1004-60320 70.72 BMO FINANCIAL GROUP 215151 9/12/24 - CJPIA TRAINING LUNCH Travel & Training 101-1004-60320 183.77 BMO FINANCIAL GROUP 215151 REFRESHMENTS FOR 9/11 VIGIL Community Experiences 101-3003-60149 47.16 BMO FINANCIAL GROUP 215151 RIBBONS FOR VETERAN HONOREES Community Experiences 101-3003-60149 33.33 BMO FINANCIAL GROUP 215151 TOYS Community Experiences 101-3003-60149 122.07 BMO FINANCIAL GROUP 215151 MODELS ROCKETS AND ENGINES Community Experiences 101-3003-60149 2,535.18 BMO FINANCIAL GROUP 215151 MESSAGE CENTER FOR LQ PARK Operating Supplies 101-3003-60420 1,567.09 BMO FINANCIAL GROUP 215151 PROMO ITEMS FOR FIRE STATIONS SALE… Sales Taxes Payable 101-0000-20304 -26.25 BMO FINANCIAL GROUP 215151 LAPTOP A.BERUMEN Employee Computer Loan 101-0000-20915 510.67 BMO FINANCIAL GROUP 215151 LAPTOP PROTECTION PLAN L.CHAUDHRY Employee Computer Loan 101-0000-20915 211.18 BMO FINANCIAL GROUP 215151 LAPTOP L.CHAUDHRY Employee Computer Loan 101-0000-20915 2,050.26 BMO FINANCIAL GROUP 215151 SPARKLING WATER FOR COUNCIL Travel & Training 101-1001-60320 33.70 BMO FINANCIAL GROUP 215151 SUPPLIES FOR 2024 WELLNESS FAIR Consultants/Employee Servic… 101-1004-60104 41.55 BMO FINANCIAL GROUP 215151 SNACKS FOR CJPIA TRAINING Travel & Training 101-1004-60320 172.06 BMO FINANCIAL GROUP 215151 OFFICE SUPPLIES Office Supplies 101-1004-60400 16.83 BMO FINANCIAL GROUP 215151 COMPUTER PRIVACY SCREENS Operating Supplies 101-1004-60420 138.08 BMO FINANCIAL GROUP 215151 WEEKLY PLANNER Operating Supplies 101-1004-60420 10.65 BMO FINANCIAL GROUP 215151 STANDING DESK Office Supplies 101-1005-60400 217.49 BMO FINANCIAL GROUP 215151 ADHESIVE DOTS Office Supplies 101-1005-60400 5.42 BMO FINANCIAL GROUP 215151 EXPO MARKERS Office Supplies 101-1005-60400 13.52 BMO FINANCIAL GROUP 215151 STAMP, FILES, PLASTIC SLEEVES Office Supplies 101-1005-60400 42.58 BMO FINANCIAL GROUP 215151 10/24/24-10/23/25 - GOLFTOUR DOMA… Office Supplies 101-1005-60400 95.33 BMO FINANCIAL GROUP 215151 KEYBOARDS Office Supplies 101-1005-60400 434.98 BMO FINANCIAL GROUP 215151 12/5/24 - GOVERNMENT TAX SEMINAR … Travel & Training 101-1006-60320 550.00 BMO FINANCIAL GROUP 215151 CPPB EXAMINATION FEE D.ARMENDARIZ Travel & Training 101-1006-60320 315.00 BMO FINANCIAL GROUP 215151 PROCUREMENT BOOK D.ARMENDARIZ Travel & Training 101-1006-60320 65.20 BMO FINANCIAL GROUP 215151 FY 22/23 ACFR CERTIFICATE REVIEW FEE Subscriptions & Publications 101-1006-60352 530.00 BMO FINANCIAL GROUP 215151 TAB FILE POCKET FOLDERS Office Supplies 101-1006-60400 219.96 BMO FINANCIAL GROUP 215151 MAIL OPENER Office Supplies 101-1006-60400 5.94 BMO FINANCIAL GROUP 215151 BINDER CLIPS Office Supplies 101-1006-60400 13.21 BMO FINANCIAL GROUP 215151 CITYWIDE COFFEE SUPPLIES Citywide Supplies 101-1007-60403 33.00 BMO FINANCIAL GROUP 215151 REFUND EMPLOYEE BREAKROOM Citywide Supplies 101-1007-60403 -16.29 BMO FINANCIAL GROUP 215151 BREAKROOM ORGANIZERS Citywide Supplies 101-1007-60403 37.49 BMO FINANCIAL GROUP 215151 LOBBY COFFEE MACHINE Citywide Supplies 101-1007-60403 129.52 52 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 215151 NEIGHBORHOOD WATCH SNACKS LQ Police Volunteers 101-2001-60109 56.56 BMO FINANCIAL GROUP 215151 PROMO ITEMS FOR FIRE STATIONS Volunteers - Fire 101-2002-60110 362.15 BMO FINANCIAL GROUP 215151 EARTHQUAKE TREAT PACK FOR 10/17/2… Materials/Supplies 101-2002-60431 93.19 BMO FINANCIAL GROUP 215151 FOAM KEYBOARD WRIST REST Office Supplies 101-3001-60400 35.40 BMO FINANCIAL GROUP 215151 AA BATTERIES & DUST PAN & BOOM FO… Operating Supplies 101-3002-60420 63.04 BMO FINANCIAL GROUP 215151 WIRELESS SPEAKERS FOR PORTABLE PA … Community Experiences 101-3003-60149 108.70 BMO FINANCIAL GROUP 215151 ROCKETS FOR ROCKET LAUNCH EVENT Community Experiences 101-3003-60149 543.90 BMO FINANCIAL GROUP 215151 PORTABLE PA SYSTEM Community Experiences 101-3003-60149 943.18 BMO FINANCIAL GROUP 215151 USB ADAPTER Uniforms 101-3005-60690 26.40 BMO FINANCIAL GROUP 215151 UNIFORMS Uniforms 101-3005-60690 129.40 BMO FINANCIAL GROUP 215151 09/2024 - MAILCHIMP Membership Dues 101-3007-60351 219.00 BMO FINANCIAL GROUP 215151 CAPCUT VIDEO EDITOR YEARLY SUBSCRI… Membership Dues 101-3007-60351 89.99 BMO FINANCIAL GROUP 215151 10/2024 - APPLE MUSIC/STORAGE SUBS… Membership Dues 101-3007-60351 25.95 BMO FINANCIAL GROUP 215151 SD CARDS Operating Supplies 101-3007-60420 293.60 BMO FINANCIAL GROUP 215151 SOP BINDERS Office Supplies 101-6001-60400 19.24 BMO FINANCIAL GROUP 215151 HEATER FOR L.CHASTAIN Office Supplies 101-6004-60400 43.49 BMO FINANCIAL GROUP 215151 DOOR HANDLE COVER Office Supplies 101-6004-60400 9.23 BMO FINANCIAL GROUP 215151 CODE BODY CAMS Supplies - Field 101-6004-60425 241.35 BMO FINANCIAL GROUP 215151 CODE FIELD SUPPLIES Supplies - Field 101-6004-60425 196.34 BMO FINANCIAL GROUP 215151 CODE FIELD SUPPLIES Supplies - Field 101-6004-60425 58.68 BMO FINANCIAL GROUP 215151 HAND SANITIZING WIPES Operating Supplies 101-7003-60420 176.10 BMO FINANCIAL GROUP 215151 CREDIT CARD FEE PROCESSING TEST Credit Card Fees 101-6001-60122 2.51 BMO FINANCIAL GROUP 215151 CREDIT CARD FEE PROCESSING TEST Credit Card Fees 101-6001-60122 2.51 BMO FINANCIAL GROUP 215151 09/28/24 - APA CONFERENCE MEALS D.… Travel & Training 101-6001-60320 22.14 BMO FINANCIAL GROUP 215151 09/29/24 - APA CONFERENCE MEALS D.… Travel & Training 101-6001-60320 23.68 BMO FINANCIAL GROUP 215151 9/10/24 - SNACKS FOR PLANNING COM… Operating Supplies 101-6001-60420 28.16 BMO FINANCIAL GROUP 215151 CREDIT CARD FEE SIGNS Operating Supplies 101-6006-60420 44.95 BMO FINANCIAL GROUP 215151 JACARANDA TREE Materials/Supplies 101-3005-60431 2,155.00 BMO FINANCIAL GROUP 215151 EVENT PROMO ITEMS SALES TAX Sales Taxes Payable 101-0000-20304 -162.75 BMO FINANCIAL GROUP 215151 MISAC MEMBERSHIP D.KINLEY Membership Dues 101-1002-60351 130.00 BMO FINANCIAL GROUP 215151 10/5/24-9/5/25 MMASC MEMBERSHIP … Membership Dues 101-1002-60351 125.00 BMO FINANCIAL GROUP 215151 DAY PLANNER M.GRAHAM Office Supplies 101-1002-60400 65.73 BMO FINANCIAL GROUP 215151 WINDBREAKERS FOR STAFF Promotional Items 101-3007-60134 1,078.31 BMO FINANCIAL GROUP 215151 REFUND DUPLICATE PAYMENT SABERS H… Promotional Items 101-3007-60134 -2,457.78 BMO FINANCIAL GROUP 215151 EVENT PROMO ITEMS Promotional Items 101-3007-60134 2,202.75 BMO FINANCIAL GROUP 215151 CAPIO STAR AWARDS LUNCHEON Travel & Training 101-3007-60320 110.00 BMO FINANCIAL GROUP 215151 09/12/24 - SNACKS FOR CJPIA TRAINING Travel & Training 101-1004-60320 259.15 BMO FINANCIAL GROUP 215151 OFFICE SUPPLIES Office Supplies 101-1004-60400 66.29 BMO FINANCIAL GROUP 215151 LIVING DESERT BREAKFAST S.SANCHEZ Travel & Training 101-1001-60320 45.00 BMO FINANCIAL GROUP 215151 INDIO STATE OF THE CITY COUNCIL Travel & Training 101-1001-60320 400.00 BMO FINANCIAL GROUP 215151 CVEP ECO SUMMIT S.SANCHEZ Travel & Training 101-1001-60320 150.00 BMO FINANCIAL GROUP 215151 COUNCIL MEETING DINNER Travel & Training 101-1001-60320 188.16 BMO FINANCIAL GROUP 215151 SHOW YOUR HEART MIXER EVENT K.FIT… Travel & Training 101-1001-60320 10.00 BMO FINANCIAL GROUP 215151 REFUND COUNCIL MEETING DINNER Travel & Training 101-1001-60320 -14.95 BMO FINANCIAL GROUP 215151 RIVCO ANNUAL LUNCHEON D.MCGARR… Travel & Training 101-1001-60320 80.00 BMO FINANCIAL GROUP 215151 RIVCO ANNUAL LUNCHEON J.PENA Travel & Training 101-1001-60320 80.00 BMO FINANCIAL GROUP 215151 RIVCO ANNUAL LUNCHEON K.FITZPATRI… Travel & Training 101-1001-60320 80.00 BMO FINANCIAL GROUP 215151 RIVCO ANNUAL LUNCHEON L.EVANS Travel & Training 101-1001-60320 80.00 BMO FINANCIAL GROUP 215151 GIRLFRIEND FACTOR LUNCH S.SANCHEZ Travel & Training 101-1001-60320 137.88 BMO FINANCIAL GROUP 215151 09/27/24 - RONALD MCDONALD GALA Travel & Training 101-1001-60320 1,700.00 BMO FINANCIAL GROUP 215151 RIVCO ANNUAL LUNCHEON J.MCMILLEN Travel & Training 101-1002-60320 80.00 BMO FINANCIAL GROUP 215151 INDIO STATE OF THE CITY J.MCMILLEN Travel & Training 101-1002-60320 80.00 BMO FINANCIAL GROUP 215151 INDIO STATE OF THE CITY 2024 M.GRAH… Travel & Training 101-3007-60320 80.00 BMO FINANCIAL GROUP 215151 11/1/24 DIA DE LOS MUERTOS SPONSO… Sponsorships/Advertising 101-3007-60450 2,000.00 BMO FINANCIAL GROUP 215151 BANNER BRACKET KITS SALES TAX Sales Taxes Payable 101-0000-20304 -283.72 BMO FINANCIAL GROUP 215151 OFFICE SUPPLIES Operating Supplies 101-7003-60420 14.97 BMO FINANCIAL GROUP 215151 BANNER BRACKET KITS Operating Supplies 101-7003-60420 3,446.32 BMO FINANCIAL GROUP 215151 ORGANIZING BINS FOR AV SUPPLIES Office Supplies 101-1005-60400 34.66 BMO FINANCIAL GROUP 215151 ORGANIZING BIN FOR AV SUPPLIES Office Supplies 101-1005-60400 39.61 BMO FINANCIAL GROUP 215151 REFUND NOTARY TRAINING & SUPPLIES Operating Supplies 101-1005-60420 -28.35 53 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 215151 SMALL CLAIMS MINUTE ORDER MAGS… Operating Supplies 101-1005-60420 2.00 BMO FINANCIAL GROUP 215151 SEALING KIT FOR MAIL MACHINE Postage 101-1007-60470 27.89 CALIFORNIA SCOTTISH RITE … 215156 FY 24/25 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 2,500.00 CASTRO, DANNY 215157 09/28-10/01/24 - APA CONFERENCE RE… Travel & Training 101-6002-60320 73.56 CHOICE ENTERPRISE REAL ES… 215159 PM 10 DEPOSIT REFUND TM 32201 Developer Deposits 101-0000-22810 4,000.00 CHRISTOPHER HARGETT 215160 REFUND RENTAL DEPOSIT Miscellaneous Deposits 101-0000-22830 50.00 CHRISTOPHER HARGETT 215160 REFUND RENTAL DEPOSIT Facility Rentals 101-0000-42212 65.00 CITY OF CATHEDRAL CITY 215161 10/24/24 - SUPPORT SERVICES DINNER … LQ Police Volunteers 101-2001-60109 1,170.00 CLARISSA TAPIA 215162 10/30/24 EMPLOYEE APPRECIATION EV… Employee Recognition Events 101-1004-60340 825.00 COACHELLA VALLEY CONSER… 215164 09/2024 - MSHCP FEES MSHCP Mitigation Fee 101-0000-20310 5,055.00 COACHELLA VALLEY CONSER… 215164 09/2024 - MSHCP FEES CVMSHCP Admin Fee 101-0000-43631 -50.55 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water -Pioneer Park - Utilities 101-3005-61207 1,615.05 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water - Utilities 101-2002-61200 133.22 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water - Utilities 101-3008-61200 26.08 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 311.86 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water - Utilities 101-2002-61200 757.63 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water -Monticello Park - Utili… 101-3005-61201 6,207.83 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 31.28 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water -Community Park - Util… 101-3005-61209 538.94 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water - Utilities 101-3008-61200 92.80 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 1,658.23 COACHELLA VALLEY WATER D… 215165 WATER SERVICE PM 10 - Dust Control 101-7006-60146 43.90 DATA TICKET, INC. 215166 09/2024 - CODE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 200.00 DATA TICKET, INC. 215166 09/2024 - POLICE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 150.00 DESERT CONCEPTS CONSTR… 215168 SPORTS COMPLEX INFIELD MAINTENAN… Maintenance/Services 101-3005-60691 6,700.00 DESERT CONCEPTS CONSTR… 215168 CIVIC CENTER CAMPUS TREE REMOVAL Maintenance/Services 101-3005-60691 3,500.00 DESERT CONCEPTS CONSTR… 215168 CIVIC CENTER CAMPUS DRAINAGE INST… Maintenance/Services 101-3005-60691 28,850.00 DESERT CONCEPTS CONSTR… 215168 TREE PURCHASE FOR CIVIC CENTER CA… Materials/Supplies 101-3005-60431 2,788.04 DESERT GROWERS NURSERY 215170 PLANTS Materials/Supplies 101-3005-60431 1,305.00 DESERT RESORT MANAGEM… 215171 10/2024 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 DESERT SANDS UNIFIED SCH… 215172 05/02-05/29/24 - BP #2 SCHOOL RESOU… School Officer 101-2001-60168 19,102.37 DESERT SANDS UNIFIED SCH… 215172 07/25-08/21/24 - BP #2 SCHOOL RESOU… School Officer 101-2001-60168 1,046.04 FERNANDEZ, SIJIFREDO M 215174 09/28-10/01/24 - APA CONFERENCE RE… Travel & Training 101-6002-60320 181.66 FLAGS A FLYING 215175 USA & CALIF & LQ FLAGS Materials/Supplies 101-3008-60431 3,200.00 FLORES, CARLOS 215176 03/2023 COLONIAL REFUND AM Fidelity- Disability,Acc,Cn… 101-0000-20952 22.85 FRANCHISE TAX BOARD 215177 GARNISHMENT Garnishments Payable 101-0000-20985 223.79 FRIENDS OF THE PALM SPRI… 215178 FY 24/25 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 500.00 FRONTIER COMMUNICATIO… 215179 09/26-10/25/24 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 536.20 HOME DEPOT CREDIT SERVIC… 215182 TRASH CANS Materials/Supplies 101-3005-60431 152.12 HOME DEPOT CREDIT SERVIC… 215182 RATCHET TIE DOWN KIT Materials/Supplies 101-3005-60431 60.82 HOME DEPOT CREDIT SERVIC… 215182 SCREWS & BLACK PIPE FITTINGS Materials/Supplies 101-3005-60431 60.61 HOME DEPOT CREDIT SERVIC… 215182 CONCRETE ANCHORS & CORNER BRACES Materials/Supplies 101-3005-60431 66.27 HOME DEPOT CREDIT SERVIC… 215182 AAA BATTERIES Materials/Supplies 101-3008-60431 90.78 HOME DEPOT CREDIT SERVIC… 215182 SPACKLING PASTE & PUTTY KNIFE Materials/Supplies 101-3008-60431 46.96 HOME DEPOT CREDIT SERVIC… 215182 DOUBLE SUCTION CUP FOR WC Materials/Supplies 101-3008-60431 86.93 HOME DEPOT CREDIT SERVIC… 215182 PAINT PRIMER Materials/Supplies 101-3008-60431 344.48 HOME DEPOT CREDIT SERVIC… 215182 SUPPLIES FOR CH Materials/Supplies 101-3008-60431 395.10 HOME DEPOT CREDIT SERVIC… 215182 18 INCH TRENCHER RENTAL Tools/Equipment 101-3008-60432 147.26 HOME DEPOT CREDIT SERVIC… 215182 BRAD NAILER Tools/Equipment 101-3008-60432 270.79 HOME DEPOT CREDIT SERVIC… 215182 BRAD NAILER & BATTERY PACK Tools/Equipment 101-3008-60432 447.79 HOME DEPOT CREDIT SERVIC… 215182 RETURN BRAD NAILER Tools/Equipment 101-3008-60432 -270.77 HOME DEPOT CREDIT SERVIC… 215182 WHEELED SERVICE CART Tools/Equipment 101-3008-60432 347.91 HOME DEPOT CREDIT SERVIC… 215182 STEEL MUD PAN & HAMMER-END TAPI… Tools/Equipment 101-3008-60432 83.96 HOME DEPOT CREDIT SERVIC… 215182 CLEVIS SLIP HOOKS Operating Supplies 101-7003-60420 107.91 HOME DEPOT CREDIT SERVIC… 215182 WORK GLOVES & SOCKETS Operating Supplies 101-7003-60420 46.33 HOME DEPOT CREDIT SERVIC… 215182 SPRAY PAINT Operating Supplies 101-7003-60420 28.19 HOME DEPOT CREDIT SERVIC… 215182 STEEL PUNCH & TAPE MEASURE Tools/Equipment 101-7003-60432 47.75 HOME DEPOT CREDIT SERVIC… 215182 DRILL BITS Tools/Equipment 101-7003-60432 30.35 HOME DEPOT CREDIT SERVIC… 215182 SAW BLADE Tools/Equipment 101-7003-60432 24.98 IMPERIAL IRRIGATION DIST 215183 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 179.06 54 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount JOHN F. KENNEDY MEMORIA… 215184 FY 24/25 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 5,000.00 LA QUINTA HISTORICAL SOCI… 215185 FY 23/24 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 5,000.00 LOWE'S HOME IMPROVEME… 215186 STEP LADDER Materials/Supplies 101-3005-60431 102.28 LOWE'S HOME IMPROVEME… 215186 HARDWARE Materials/Supplies 101-3005-60431 22.74 LOWE'S HOME IMPROVEME… 215186 GARDEN HOSE & ROPE Materials/Supplies 101-3005-60431 169.12 LOWE'S HOME IMPROVEME… 215186 STORAGE CONTANIER & BALL VALVES Materials/Supplies 101-3005-60431 89.44 LOWE'S HOME IMPROVEME… 215186 STEEL FISH TAPE Materials/Supplies 101-3005-60431 62.54 LOWE'S HOME IMPROVEME… 215186 QUIKRETE CONCRETE BAGS & PALLET C… Materials/Supplies 101-3005-60431 220.33 LOWE'S HOME IMPROVEME… 215186 SMALL TOOLS Tools/Equipment 101-3005-60432 69.18 LOWE'S HOME IMPROVEME… 215186 PRESSURE WASHER SUPPLIES Materials/Supplies 101-3008-60431 36.09 LOWE'S HOME IMPROVEME… 215186 PADLOCK Materials/Supplies 101-3008-60431 24.66 LOWE'S HOME IMPROVEME… 215186 GARAGE REMOTES Materials/Supplies 101-3008-60431 65.04 LOWE'S HOME IMPROVEME… 215186 DRYWALL REPAIR SUPPLIES Materials/Supplies 101-3008-60431 93.33 LOWE'S HOME IMPROVEME… 215186 18-IN ROLLING BAG Tools/Equipment 101-3008-60432 133.27 LOWE'S HOME IMPROVEME… 215186 SUPPLIES Operating Supplies 101-7003-60420 63.22 LOWE'S HOME IMPROVEME… 215186 BROOM & POCKET KNIFE Operating Supplies 101-7003-60420 38.18 LUCERO INIGUEZ 215187 09/19/24 - LQ STATE OF THE CITY REIMB… Travel & Training 101-2002-60320 115.00 M A BUILDERS 215188 OVERPAYMENT REFUND BCOM2023-00… Credit Card Fee Revenue 101-0000-43505 23.75 MARTINEZ, CLAUDIA 215189 9/1/24-8/31/25 COSTCO MEMBERSHIP … Membership Dues 101-1007-60351 130.00 MODERNISM WEEK 215190 2025 MODERNISM WEEK SPONSORSHIP Community Experiences 101-3003-60149 5,000.00 MOYA, DANIEL 215191 53165 HERRERA LOT ABATEMENT Lot Cleaning/Gravel Program 101-6004-60120 2,500.00 PACIFIC WEST AIR CONDITIO… 215192 08/2024 - CH WATER TREATMENT HVAC 101-3008-60667 125.00 PACIFIC WEST AIR CONDITIO… 215192 09/2024 - CH WATER TREATMENT HVAC 101-3008-60667 125.00 PALMS TO PINES PRINTING 215193 ZOOM BACKPACKS FOR NEW EMPLOYE… Promotional Items 101-3007-60134 3,125.91 PALMS TO PINES PRINTING 215193 TEES FOR VETERANS DAY Promotional Items 101-3007-60134 2,783.71 PATTON DOOR & GATE 215194 PW YARD GATE SERVICE CALL Maintenance/Services 101-3008-60691 150.00 PRICE'S NURSERY & GARDEN… 215196 PLANTS Materials/Supplies 101-3005-60431 380.00 RIVERSIDE COUNTY SHERIFF … 215200 08/25-09/24/24 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 760.28 ROTARY CLUB INDIAN WELLS… 215201 CH DECOR POINSETTIAS Community Experiences 101-3003-60149 320.00 SCOTT NESPOR 215203 09/28-10/1/24 - APA CONFERENCE REI… Travel & Training 101-6002-60320 822.19 SHAY'S WARRIORS 215204 FY 24/25 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 5,000.00 SHIRY, TERESA 215205 BALLROOM BEGINNING CLASS Instructors 101-3002-60107 43.75 SHIRY, TERESA 215205 BALLROOM BEGINNING DI CLASS Instructors 101-3002-60107 52.50 SILVERROCK RESORT 215206 07/01-09/30/24 - SALES AND USE TAXES Sales Taxes Payable 101-0000-20304 75.00 SMITH PIPE & SUPPLY CO 215207 MATERIALS Materials/Supplies 101-3005-60431 71.50 SOUTHWEST AQUATICS INC 215208 PULL WATERFALL PUMP FOR INSPECTI… Civic Center Lake Maintenan… 101-3005-60117 6,220.00 SPARKLETTS 215209 09/04/24 - CITYWIDE DRINKING WATER Citywide Supplies 101-1007-60403 75.94 STAPLES ADVANTAGE 215210 OFFICE SUPPLIES Office Supplies 101-3005-60400 26.16 STAPLES ADVANTAGE 215210 OFFICE SUPPLIES Operating Supplies 101-7002-60420 104.03 STAPLES ADVANTAGE 215210 HDMI CABLE Office Supplies 101-7001-60400 55.89 STATE OF RHODE ISLAND DIV… 215211 07/01-09/30/24 - 3RD OTR STATE TAX W… SIT Payable 101-0000-20925 60.74 SURVIVAL MODE 215212 EMPLOYEE RED BACKPACKS Disaster Prep Supplies 101-2002-60406 705.79 THE PRINTING PLACE 215213 PARKING CITATION BOOK FOR POLICE/… Operating Supplies 101-2001-60420 1,531.90 TKE ENGINEERING, INC. 215214 08/2024 - ONCALL TRAFFIC ENGINEERI… Contract Traffic Engineer 101-7006-60144 7,688.80 TKE ENGINEERING, INC. 215214 07/2024 - ONCALL TRAFFIC ENGINEERI… Contract Traffic Engineer 101-7006-60144 20,332.63 T-MOBILE 215215 TIMING ADVANCE LA240620042 Special Enforcement Funds 101-2001-60175 50.00 TPX COMMUNICATIONS 215216 09/23-10/22/24 - EOC PHONE SERVICE Telephone - Utilities 101-2002-61300 807.03 UNITED WAY OF THE DESERT 215218 CONTRIBUTION United Way Deductions 101-0000-20981 32.00 VERIZON WIRELESS 215219 08/26-09/25/24 - LQPD CELLS (6852) Telephone - Utilities 101-2001-61300 890.07 VORTEX USA INC 215220 SPLASH PAD REPLACEMENT TOY LQ Park Water Feature 101-3005-60554 3,852.13 XPRESS GRAPHICS 215221 MISSION LQ POSTERS Printing 101-3007-60410 247.57 XPRESS GRAPHICS 215221 SIGN PERMIT STICKERS Operating Supplies 101-6006-60420 116.80 XPRESS GRAPHICS 215221 2024 IRONMAN BANNERS Community Experiences 101-3003-60149 4,724.55 Fund 101 - GENERAL FUND Total: 218,667.02
Fund: 202 - LIBRARY & MUSEUM FUND
BMO FINANCIAL GROUP 215151 PAINT FOR LIBRARY Building Improvements 202-3004-72110 244.08 BMO FINANCIAL GROUP 215151 PAINT FOR LIBRARY Building Improvements 202-3004-72110 25.05 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water - Utilities 202-3006-61200 335.63 LOWE'S HOME IMPROVEME… 215186 RECESSED LED LIGHTS FOR MUSEUM Materials/Supplies 202-3006-60431 402.85 LOWE'S HOME IMPROVEME… 215186 LANDSCAPE LIGHTING TRANSFORMER F… Materials/Supplies 202-3006-60431 67.13 55 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount LOWE'S HOME IMPROVEME… 215186 WALL TEXTURE SPRAY & WRENCH SET Maintenance/Services 202-3006-60691 70.21 PACIFIC WEST AIR CONDITIO… 215192 08/2024 - LIBRARY WATER TREATMENT HVAC 202-3004-60667 125.00 PACIFIC WEST AIR CONDITIO… 215192 09/2024 - LIBRARY WATER TREATMENT HVAC 202-3004-60667 125.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 1,394.95
Fund: 215 - LIGHTING & LANDSCAPING FUND
BMO FINANCIAL GROUP 215151 PHONE CASE Materials/Supplies 215-7004-60431 32.58 BMO FINANCIAL GROUP 215151 HYDRATION SUPPLIES Operating Supplies 215-7004-60420 115.14 BMO FINANCIAL GROUP 215151 HYDRATION SUPPLIES Operating Supplies 215-7004-60420 115.14 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water - Medians - Utilities 215-7004-61211 269.72 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water - Medians - Utilities 215-7004-61211 2,384.72 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water - Medians - Utilities 215-7004-61211 2,251.20 COACHELLA VALLEY WATER D… 215165 WATER SERVICE Water - Medians - Utilities 215-7004-61211 2,146.90 DESERT CONCEPTS CONSTR… 215168 9/23-9/27/24 HWY 111 LANDSCAPE RES… Maintenance/Services 215-7004-60691 7,200.00 DESERT CONCEPTS CONSTR… 215168 TREE REMOVAL AT CALLE ESTADO Maintenance/Services 215-7004-60691 2,000.00 DESERT CONCEPTS CONSTR… 215168 9/30-10/4/24 HWY 111 LANDSCAPE RES… Maintenance/Services 215-7004-60691 6,480.00 DESERT CONCEPTS CONSTR… 215168 TREE REMOVAL ON HWY 111 Maintenance/Services 215-7004-60691 1,000.00 DESERT CONCEPTS CONSTR… 215168 10/7-10/11/24 HWY 111 LANDSCAPE RE… Maintenance/Services 215-7004-60691 5,760.00 DESERT ELECTRIC SUPPLY 215169 POWER OUTLET PANEL Materials/Supplies 215-7004-60431 2,619.24 EWING IRRIGATION PRODUC… 215173 IRRIGATION PARTS Materials/Supplies 215-7004-60431 1,873.09 EWING IRRIGATION PRODUC… 215173 REFUND IRRIGATION PARTS Materials/Supplies 215-7004-60431 -150.26 GREEN DESERT WHOLESALE … 215180 PLANTS Materials/Supplies 215-7004-60431 269.16 GREEN DESERT WHOLESALE … 215180 PLANTS Materials/Supplies 215-7004-60431 322.99 GREEN DESERT WHOLESALE … 215180 PLANTS Materials/Supplies 215-7004-60431 412.71 GREEN DESERT WHOLESALE … 215180 PLANTS Materials/Supplies 215-7004-60431 461.64 HOME DEPOT CREDIT SERVIC… 215182 POLYPROPYLENE FITTNGS Materials/Supplies 215-7004-60431 50.11 IMPERIAL IRRIGATION DIST 215183 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 156.85 IMPERIAL IRRIGATION DIST 215183 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 230.98 IMPERIAL IRRIGATION DIST 215183 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 29.60 IMPERIAL IRRIGATION DIST 215183 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 12.34 IMPERIAL IRRIGATION DIST 215183 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 383.66 IMPERIAL IRRIGATION DIST 215183 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 15.73 LOWE'S HOME IMPROVEME… 215186 BALL VALVES & DRIP IRRIGATION FILTER Materials/Supplies 215-7004-60431 70.80 LOWE'S HOME IMPROVEME… 215186 COOLER & STORAGE CONTANIERS Materials/Supplies 215-7004-60431 180.58 LOWE'S HOME IMPROVEME… 215186 FOLDING LOADING RAMP Tools/Equipment 215-7004-60432 170.43 PWLC II, INC 215197 04/3-04/7/23 - PLANT REPLACEMENT O… Maintenance/Services 215-7004-60691 7,296.00 PWLC II, INC 215197 04/10-04/14/23 - PLANT REPLACEMENT… Maintenance/Services 215-7004-60691 7,296.00 ROTOLIGHTNG, INC 215202 PALM TREE LIGHT CHANGING COLOR SE… Maintenance/Services 215-7004-60691 300.00 ROTOLIGHTNG, INC 215202 PALM TREE LIGHT CHANGING COLOR SE… Maintenance/Services 215-7004-60691 300.00 SMITH PIPE & SUPPLY CO 215207 IRRIGATION PARTS Materials/Supplies 215-7004-60431 426.91 SMITH PIPE & SUPPLY CO 215207 IRRIGATION PARTS Materials/Supplies 215-7004-60431 6.21 SMITH PIPE & SUPPLY CO 215207 DRAIN PIPE PARTS Materials/Supplies 215-7004-60431 324.48 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 52,814.65 Fund: 221 - AB 939 - CALRECYCLE FUND
DESERT ARC 215167 09/28/24 - SHREDDING & RECYCLING E… AB 939 Recycling Solutions 221-0000-60127 1,519.00 Fund 221 - AB 939 - CALRECYCLE FUND Total: 1,519.00
Fund: 224 - TUMF FUND
COACHELLA VALLEY ASSOC O… 215163 09/2024 - TUMF FEES TUMF Payable to CVAG 224-0000-20320 8,220.00 Fund 224 - TUMF FUND Total: 8,220.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
BMO FINANCIAL GROUP 215151 DEH PLAN CHECK PROCESSING FEE Design 401-0000-60185 55.53 BMO FINANCIAL GROUP 215151 DEH PLAN CHECK FEE Design 401-0000-60185 2,343.00 BMO FINANCIAL GROUP 215151 RECORDING FEE Technical 401-0000-60108 21.48 PLANIT REPROGRAPHICS SYS… 215195 SRR ART PEDESTALS BID AD/DOCS Construction 401-0000-60188 199.10 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 2,619.11 Fund: 501 - FACILITY & FLEET REPLACEMENT
BMO FINANCIAL GROUP 215151 LOW VOLTAGE TRANSFORMER FOR TRA… Parts, Accessories, and Upfits 501-0000-60675 75.03 HILARIO, BENJAMIN 215181 VEHICLE WASHES Vehicle Repair & Maintenan… 501-0000-60676 470.00 56 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03958 - 10/18/2024 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount QUINN COMPANY 215198 SKIDD STEER PARTS Parts, Accessories, and Upfits 501-0000-60675 1,271.40 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 1,816.43 Fund: 502 - INFORMATION TECHNOLOGY
BMO FINANCIAL GROUP 215151 10/2024 - MOBILE SERVICE MANAGEM… Software Licenses 502-0000-60301 324.00 BMO FINANCIAL GROUP 215151 09/2024 - EMAIL PROTECTION SOFTWA… Software Licenses 502-0000-60301 499.00 BMO FINANCIAL GROUP 215151 USB-C CABLES & WIRELESS KEYBOARD Operating Supplies 502-0000-60420 274.54 BMO FINANCIAL GROUP 215151 PORTABLE MONITOR M.RADEVA Operating Supplies 502-0000-60420 157.24 BMO FINANCIAL GROUP 215151 10/2024 - HULU SUBSCRIPTION Cable/Internet - Utilities 502-0000-61400 81.99 CHARTER COMMUNICATIONS… 215158 09/21-10/20/24 - WC FIBER CONNECT P… Cable/Internet - Utilities 502-0000-61400 898.91 FRONTIER COMMUNICATIO… 215179 09/25-10/24/24 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 97.98 RINCON CONSULTANTS, INC. 215199 09/2024 GEOGRAPHIC INFORMATION S… Software Licenses 502-0000-60301 2,619.50 TPX COMMUNICATIONS 215216 09/23-10/22/24 - PHONE SERVICE Telephone - Utilities 502-0000-61300 3,027.31 TYLER TECHNOLOGIES 215217 11/01/24-06/30/25 - HARDWARE ANN… Software Licenses 502-0000-60301 420.18 Fund 502 - INFORMATION TECHNOLOGY Total: 8,400.65
Fund: 504 - INSURANCE FUND
BMO FINANCIAL GROUP 215151 COVID TESTING KITS Operating Supplies 504-1010-60420 705.68 Fund 504 - INSURANCE FUND Total: 705.68
Fund: 601 - SILVERROCK RESORT
HOME DEPOT CREDIT SERVIC… 215182 TIE DOWN & HOSE NOZZLE Repair & Maintenance 601-0000-60660 52.59 Fund 601 - SILVERROCK RESORT Total: 52.59
Grand Total: 296,210.08
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Demand Register Packet: APPKT03958 - 10/18/2024 JB
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 218,667.02
202 - LIBRARY & MUSEUM FUND 1,394.95
215 - LIGHTING & LANDSCAPING FUND 52,814.65
221 - AB 939 - CALRECYCLE FUND 1,519.00
224 - TUMF FUND 8,220.00
401 - CAPITAL IMPROVEMENT PROGRAMS 2,619.11
501 - FACILITY & FLEET REPLACEMENT 1,816.43
502 - INFORMATION TECHNOLOGY 8,400.65
504 - INSURANCE FUND 705.68
601 - SILVERROCK RESORT 52.59
Grand Total: 296,210.08
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -397.72
101-0000-20310 MSHCP Mitigation Fee 5,055.00
101-0000-20915 Employee Computer Loan 2,772.11
101-0000-20925 SIT Payable 60.74
101-0000-20952 AM Fidelity- Disability,Ac… 22.85
101-0000-20981 United Way Deductions 32.00
101-0000-20985 Garnishments Payable 223.79
101-0000-22810 Developer Deposits 4,000.00
101-0000-22830 Miscellaneous Deposits 50.00
101-0000-42212 Facility Rentals 65.00
101-0000-43505 Credit Card Fee Revenue 23.75
101-0000-43631 CVMSHCP Admin Fee -50.55
101-1001-60320 Travel & Training 2,969.79
101-1002-60320 Travel & Training 160.00
101-1002-60351 Membership Dues 255.00
101-1002-60400 Office Supplies 65.73
101-1004-60104 Consultants/Employee S… 297.75
101-1004-60129 Recruiting/Pre-Employm… 96.09
101-1004-60320 Travel & Training 685.70
101-1004-60340 Employee Recognition E… 825.00
101-1004-60400 Office Supplies 83.12
101-1004-60420 Operating Supplies 148.73
101-1005-60400 Office Supplies 883.59
101-1005-60420 Operating Supplies -26.35
101-1006-60320 Travel & Training 930.20
101-1006-60352 Subscriptions & Publicat… 530.00
101-1006-60400 Office Supplies 239.11
101-1007-60351 Membership Dues 130.00
101-1007-60403 Citywide Supplies 1,570.50
101-1007-60470 Postage 27.89
101-2001-60109 LQ Police Volunteers 1,226.56
101-2001-60168 School Officer 20,148.41
101-2001-60175 Special Enforcement Fu… 50.00
101-2001-60176 Sheriff - Other 760.28
101-2001-60420 Operating Supplies 1,531.90
101-2001-61300 Telephone - Utilities 890.07
101-2001-61400 Cable/Internet - Utilities 536.20
101-2002-60110 Volunteers - Fire 362.15
101-2002-60320 Travel & Training 115.00
101-2002-60406 Disaster Prep Supplies 705.79
101-2002-60431 Materials/Supplies 93.19
101-2002-61200 Water - Utilities 890.85
101-2002-61300 Telephone - Utilities 807.03
101-3001-60400 Office Supplies 35.40
101-3001-60510 Grants & Economic Deve… 23,000.00
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Account Summary
Account Number Account Name Expense Amount
101-3002-60107 Instructors 1,284.25
101-3002-60420 Operating Supplies 63.04
101-3003-60149 Community Experiences 14,378.07
101-3003-60420 Operating Supplies 1,567.09
101-3005-60117 Civic Center Lake Maint… 6,220.00
101-3005-60400 Office Supplies 26.16
101-3005-60431 Materials/Supplies 7,705.81
101-3005-60432 Tools/Equipment 69.18
101-3005-60554 LQ Park Water Feature 3,852.13
101-3005-60690 Uniforms 155.80
101-3005-60691 Maintenance/Services 39,050.00
101-3005-61201 Water -Monticello Park -… 6,207.83
101-3005-61204 Water -Fritz Burns Park -… 311.86
101-3005-61206 Water -Desert Pride - Util… 1,658.23
101-3005-61207 Water -Pioneer Park - Uti… 1,615.05
101-3005-61208 Water -Seasons Park - Ut… 31.28
101-3005-61209 Water -Community Park … 538.94
101-3007-60134 Promotional Items 6,732.90
101-3007-60320 Travel & Training 190.00
101-3007-60351 Membership Dues 334.94
101-3007-60410 Printing 247.57
101-3007-60420 Operating Supplies 293.60
101-3007-60450 Sponsorships/Advertising 2,000.00
101-3008-60431 Materials/Supplies 4,383.37
101-3008-60432 Tools/Equipment 1,160.21
101-3008-60667 HVAC 250.00
101-3008-60691 Maintenance/Services 150.00
101-3008-61101 Electricity - Utilities 179.06
101-3008-61200 Water - Utilities 118.88
101-6001-60122 Credit Card Fees 13.00
101-6001-60320 Travel & Training 45.82
101-6001-60400 Office Supplies 19.24
101-6001-60420 Operating Supplies 28.16
101-6002-60320 Travel & Training 1,077.41
101-6004-60103 Professional Services 4,018.43
101-6004-60111 Administrative Citation … 350.00
101-6004-60120 Lot Cleaning/Gravel Prog… 2,500.00
101-6004-60400 Office Supplies 52.72
101-6004-60425 Supplies - Field 496.37
101-6006-60420 Operating Supplies 161.75
101-7001-60320 Travel & Training 680.39
101-7001-60400 Office Supplies 55.89
101-7002-60420 Operating Supplies 104.03
101-7003-60320 Travel & Training 99.74
101-7003-60420 Operating Supplies 3,921.22
101-7003-60432 Tools/Equipment 103.08
101-7006-60144 Contract Traffic Engineer 28,021.43
101-7006-60146 PM 10 - Dust Control 43.90
101-7006-60320 Travel & Training 1,410.04
101-7006-60351 Membership Dues 1,807.50
202-3004-60667 HVAC 250.00
202-3004-72110 Building Improvements 269.13
202-3006-60431 Materials/Supplies 469.98
202-3006-60691 Maintenance/Services 70.21
202-3006-61200 Water - Utilities 335.63
215-7004-60420 Operating Supplies 230.28
215-7004-60431 Materials/Supplies 6,900.24
215-7004-60432 Tools/Equipment 170.43
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Demand Register Packet: APPKT03958 - 10/18/2024 JB
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Account Summary
Account Number Account Name Expense Amount
215-7004-60691 Maintenance/Services 37,632.00
215-7004-61116 Electric - Utilities 570.11
215-7004-61117 Electric - Medians - Utilit… 259.05
215-7004-61211 Water - Medians - Utiliti… 7,052.54
221-0000-60127 AB 939 Recycling Solutio… 1,519.00
224-0000-20320 TUMF Payable to CVAG 8,220.00
401-0000-60108 Technical 21.48
401-0000-60185 Design 2,398.53
401-0000-60188 Construction 199.10
501-0000-60675 Parts, Accessories, and … 1,346.43
501-0000-60676 Vehicle Repair & Maint… 470.00
502-0000-60301 Software Licenses 3,862.68
502-0000-60420 Operating Supplies 431.78
502-0000-61300 Telephone - Utilities 3,027.31
502-0000-61400 Cable/Internet - Utilities 1,078.88
504-1010-60420 Operating Supplies 705.68
601-0000-60660 Repair & Maintenance 52.59
Grand Total: 296,210.08
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 189,296.32
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 21,208.28 202102D Design Expense Fritz Burns Park Improvements 2,398.53 202216E General PW Maint - Desert Concep… General PW Maintenance - Desert Concepts28,850.00 202328E Citywide Landscape Maintenance … Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 22,440.00 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 12,988.04 202334CT Construction Expense SilverRock Art Pedestals 199.10 261-146E CHOICE ENT EXP CHOICE ENT REAL ESTATE 4,000.00 9/11E September 11 Vigil Expense September 11 Vigil 47.16 IRONE Ironman Expense Ironman Event 4,724.55
ROCKETE Mission La Quinta Rocket Launch E… Mission La Quinta Rocket Launch 3,201.15 SRRLQE SRR Development City Expense SilverRock Development City Expenses 21.48 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 4,018.43 VETSE Veterans Day Ceremony Expense Veterans Day Ceremony 2,817.04 Grand Total: 296,210.08
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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10/28/2024 12:06:23 PM Page 1 of 5
Demand Register
City of La Quinta Packet: APPKT03964 - 10-25-2024 DR
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
ALLIANT INSURANCE SERVIC… 215223 07/20/24 - INSURANCE FOR PRIVATE EV… Rental Expense 101-3003-60157 150.00 AMERICAN FORENSIC NURSE… 215224 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 910.00 CHARTER COMMUNICATIONS… 215225 10/16-11/15/24 - FS#32 CABLE (3201) Cable/Internet - Utilities 101-2002-61400 99.87 CHARTER COMMUNICATIONS… 215225 10/16-11/15/24 - WC CABLE (3301) Cable/Internet - Utilities 101-2002-61400 10.56 CHARTER COMMUNICATIONS… 215225 10/16-11/15/24 - FS #70 CABLE (4701) Cable/Internet - Utilities 101-2002-61400 48.25 DEPARTMENT OF JUSTICE 215226 09/2024 - PRE-EMPLOYMENT FINGERPR… Recruiting/Pre-Employment 101-1004-60129 32.00 DEPARTMENT OF JUSTICE 215226 09/2024 - BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 140.00 DEPARTMENT OF JUSTICE 215226 03/2024 - BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 35.00 DESERT CONCEPTS CONSTR… 215227 SPORTS COMPLEX CLEAN UP Maintenance/Services 101-3005-60691 7,750.00 DESERT CONCEPTS CONSTR… 215227 SPORT COMPLEX FIELD IMPROVEMENTS Maintenance/Services 101-3005-60691 34,000.00 DESERT RECREATION DISTRI… 215228 09/2024 - FB POOL OPERATIONS & PRO… Fritz Burns Pool Programming 101-3003-60184 19,438.14 FRONTIER COMMUNICATIO… 215229 10/2024 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 62.81 FRONTIER COMMUNICATIO… 215229 09/28-10/27/24 - SPORTS COMPLEX PH… Telephone - Utilities 101-3005-61300 56.23 GANNETT CALIFORNIA LOCAL… 215230 NOTICE OF NOMINEES AD Advertising 101-1005-60450 197.10 GANNETT CALIFORNIA LOCAL… 215230 PC PHN TRADITION CELL TO Advertising 101-6002-60450 301.84 GRAHAM, MARCIE 215231 FY 24/25 WELLNESS DOLLARS REIMB M… Annual Wellness Dollar Reim… 101-1004-50252 118.49 HR GREEN PACIFIC INC 215232 09/2024 - ONCALL PLAN CHECK ENGINE… Map/Plan Checking 101-7002-60183 1,235.50 HR GREEN PACIFIC INC 215232 09/2024 - ONCALL PLAN CHECK ENGINE… Map/Plan Checking 101-7002-60183 1,980.00 MERCHANTS BUILDING MAI… 215235 09/23/24 - CH DEEP DISINFECTING CLE… Janitorial 101-3008-60115 1,460.00 MERCHANTS BUILDING MAI… 215235 09/23/24 - PW YARD DEEP DISINFECTIN… Janitorial 101-3008-60115 300.00 MOWERS PLUS INC 215236 EQUIPMENT PARTS Tools/Equipment 101-7003-60432 90.48 MOWERS PLUS INC 215236 HANDHELD BLOWER Tools/Equipment 101-7003-60432 269.36 NI GOVERNMENT SERVICES I… 215238 09/2024 - SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 90.14 ODP BUSINESS SOLUTIONS, L… 215239 MOBILE FILE BOXES Office Supplies 101-6004-60400 38.67 ODP BUSINESS SOLUTIONS, L… 215239 CAN DUSTER Office Supplies 101-6004-60400 28.36 PATTON DOOR & GATE 215240 FS #70 RPM SENSOR REPLACEMENT Maintenance/Services 101-2002-60691 819.38 PATTON DOOR & GATE 215240 FS #70 KEYPAD INSTALLATION Maintenance/Services 101-2002-60691 478.79 PATTON DOOR & GATE 215240 PW YARD GATE SERVICE CALL Maintenance/Services 101-3008-60691 300.00 PETRA-1, LP 215242 WC GYM WIPES 4 CASES Operating Supplies 101-3002-60420 544.86 PETRA-1, LP 215242 WC GYM WIPES 4 CASES Operating Supplies 101-3002-60420 613.86 QUADIENT FINANCE USA, INC. 215243 10/16/24 - CITYWIDE POSTAGE MACHIN… Postage 101-1007-60470 3,500.00 RAP FOUNDATION/SENIOR I… 215244 3/27/25 - ANNUAL SENIOR INSPIRATION… Technical 101-3002-60108 4,000.00 RASA/ERIC NELSON 215245 LLA 2024-0003 ONCALL MAP CHECKING … Map/Plan Checking 101-7002-60183 420.00 RED TERRA NURSERY, LLC 215246 PLANTS Materials/Supplies 101-3005-60431 1,022.01 RIVERSIDE ASSESSOR 215248 09/2024 - RECORDING FEES Due to County Recorder 101-0000-20325 50.00 SILLERS INSTITUTE INC. 215250 CDL TRAINING A.MONTENEGRO Travel & Training 101-7003-60320 4,000.00 STAPLES ADVANTAGE 215251 CITYWIDE PRINTING PAPER Forms, Copier Paper 101-1007-60402 545.74 SUSAN ALEXANDRA BRAUC… 215252 NIDRA MEDITATION & SOUND CLASS Instructors 101-3002-60107 168.00 TERRA NOVA PLANNING & R… 215253 07/1-08/31/24 - ONCALL PLANNING SE… Professional Services 101-6002-60103 6,263.65 THE CHAMBER 215254 COACHELLA STATE OF THE CITY EVENT Travel & Training 101-1001-60320 345.00 THE RADAR SHOP INC 215255 RECERTIFIED LIDAR UNITS Special Enforcement Funds 101-2001-60175 868.00 TRULY NOLEN INC 215260 07/01/24-06/30/25 - LQ PARK PEST CO… Pest Control 101-3008-60116 775.20 TRULY NOLEN INC 215260 07/01/24-06/30/25 - LQ PARK RODENT … Pest Control 101-3008-60116 228.00 TRULY NOLEN INC 215260 07/01/24-06/30/25 - FS#32 PEST CONT… Pest Control 101-2002-60116 843.60 TRULY NOLEN INC 215260 07/01/24-06/30/25 - FS #32 RODENT C… Pest Control 101-2002-60116 615.60 TRULY NOLEN INC 215260 7/1/24-6/30/25 SPORTS COMPLEX PARK… Pest Control 101-3008-60116 425.60 TRULY NOLEN INC 215260 07/01/24-06/30/25 - WC PEST CONTROL… Pest Control 101-3008-60116 923.40 TRULY NOLEN INC 215260 07/01/24-06/30/25 - WC RODENT CON… Pest Control 101-3008-60116 661.20 TRULY NOLEN INC 215260 07/01/24-06/30/25 - CH PEST CONTROL… Pest Control 101-3008-60116 980.40 TRULY NOLEN INC 215260 07/01/24-06/30/25 - CH PEST CONTROL… Pest Control 101-3008-60116 889.20 TRULY NOLEN INC 215260 07/01/24-06/30/25 - FS #70 PEST CONT… Pest Control 101-2002-60116 855.00 TRULY NOLEN INC 215260 07/01/24-06/30/25 - FS #70 RODENT C… Pest Control 101-2002-60116 615.60 TRULY NOLEN INC 215260 07/01/24-06/30/25 - FS#93 PEST CONT… Pest Control 101-2002-60116 786.60 61 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount TRULY NOLEN INC 215260 07/01/24-06/30/25 - FS#93 RODENT C… Pest Control 101-2002-60116 513.00 TRULY NOLEN INC 215260 07/01/24-06/30/25 - PW YARD PEST CO… Pest Control 101-3008-60116 592.80 TRULY NOLEN INC 215260 07/01/24-06/30/25 - FB PARK PEST CON… Pest Control 101-3008-60116 490.20 TRULY NOLEN INC 215260 07/01/24-06/30/25 - SRR PARK PEST C… Pest Control 101-3008-60116 923.40 VERITAS TECHNOLOGIES LLC 215262 10/2024 - DATA BACK UP FOR LASERFIC… Professional Services 101-1005-60103 1,032.28 VINTAGE E & S INC 215264 10/4-10/7/24 PIONEER DOG PARK LIGHT… Maintenance/Services 101-3005-60691 8,724.50 WHITE CAP, L.P. 215266 HONDA TRASH PUMP Tools/Equipment 101-3005-60432 1,739.99 WHITE CAP, L.P. 215266 FIRE HOSE & NOZZLES Tools/Equipment 101-7003-60432 432.76 WILLIAMS, BILLEE 215267 YOGA FLOW CLASSES Instructors 101-3002-60107 25.20 WILLIAMS, BILLEE 215267 PILATES CLASS Instructors 101-3002-60107 455.00 WILLIAMS, BILLEE 215267 MAT PILATES DI CLASS Instructors 101-3002-60107 12.60 Fund 101 - GENERAL FUND Total: 116,323.22
Fund: 201 - GAS TAX FUND
MARTIN MARIETTA 215234 ASPHALT Asphalt 201-7003-60430 518.09 TOPS' N BARRICADES INC 215257 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 141.05 TOPS' N BARRICADES INC 215257 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 584.31 TOPS' N BARRICADES INC 215257 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 575.07 TOPS' N BARRICADES INC 215257 PAINT Paint/Legends 201-7003-60433 333.86 Fund 201 - GAS TAX FUND Total: 2,152.38
Fund: 202 - LIBRARY & MUSEUM FUND
FRONTIER COMMUNICATIO… 215229 10/04-11/03/24 - LIBRARY 500 Mbps DIA… Cable/Internet - Utilities 202-3004-61400 690.00 TRULY NOLEN INC 215260 07/01/24-06/30/25 - MUSEUM PEST C… Pest Control 202-3006-60116 615.60 TRULY NOLEN INC 215260 07/01/24-06/30/25 - LIBRARY PEST CON… Pest Control 202-3004-60116 923.40 Fund 202 - LIBRARY & MUSEUM FUND Total: 2,229.00
Fund: 215 - LIGHTING & LANDSCAPING FUND
FRONTIER COMMUNICATIO… 215229 10/07-11/06/24 - PHONE SERVICE Electric - Utilities 215-7004-61116 152.44 RED TERRA NURSERY, LLC 215246 PLANTS Materials/Supplies 215-7004-60431 3,238.97 TRI-STATE MATERIALS INC 215258 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 11,408.18 TRI-STATE MATERIALS INC 215258 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 11,107.17 TRI-STATE MATERIALS INC 215258 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 11,214.77 VINTAGE E & S INC 215264 09/23/24 - HWY 111 MEDIAN LIGHTING… Maintenance/Services 215-7004-60691 2,336.73 VINTAGE E & S INC 215264 09/24/24 - HWY 111 MEDIAN LIGHTING… Maintenance/Services 215-7004-60691 1,840.90 VINTAGE E & S INC 215264 9/30-10/2/24 - HWY 111 MEDIAN LIGHT… Maintenance/Services 215-7004-60691 3,423.49 VINTAGE E & S INC 215264 9/27/24 - HWY 111 MEDIAN LIGHTING … Maintenance/Services 215-7004-60691 4,145.32 VINTAGE E & S INC 215264 10/2-10/7/24 - HWY 111 MEDIAN LIGHT… Maintenance/Services 215-7004-60691 3,687.92 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 52,555.89 Fund: 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) THE WEBSTAURANT STORE, L… 215256 EMPG - FIRST AID KITS Tools/Equipment 226-0000-60432 1,288.25 Fund 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) Total: 1,288.25 Fund: 247 - ECONOMIC DEVELOPMENT FUND
RETAIL LEASE TRAC INC 215247 ECON DEVELOPMENT LEASE TRAC SUBS… Membership Dues 247-0000-60351 850.00 Fund 247 - ECONOMIC DEVELOPMENT FUND Total: 850.00
Fund: 270 - ART IN PUBLIC PLACES FUND
SIGNATURE SCULPTURE 215249 09/2024 APP MAINTENANCE REMAININ… APP Maintenance & Display 270-0000-60683 13,567.75 SIGNATURE SCULPTURE 215249 SRR SCULPTURE INSTALLATION APP Maintenance & Display 270-0000-60683 2,655.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 16,222.75
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
GANNETT CALIFORNIA LOCAL… 215230 FY 24/25 PMP FRED WARING & MISC L… Construction 401-0000-60188 1,971.00 GANNETT CALIFORNIA LOCAL… 215230 SRR TEMPORARY GOLF CART PATH PAV… Construction 401-0000-60188 2,299.50 GANNETT CALIFORNIA LOCAL… 215230 EISENHOWER RETENTION BASIN REPAIR… Construction 401-0000-60188 1,898.00 JTB SUPPLY CO., INC. 215233 PS250 POWER SUPPLY Construction 401-0000-60188 6,026.88 UNIVERSAL CONSTRUCTION … 215261 09/2024 - SILVERROCK ART PEDESTALS … Retention Payable 401-0000-20600 -2,469.00 UNIVERSAL CONSTRUCTION … 215261 09/2024 - SILVERROCK ART PEDESTALS … Construction 401-0000-60188 49,380.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 59,106.38 Fund: 501 - FACILITY & FLEET REPLACEMENT
AIR & HOSE SOURCE, INC. 215222 PRESSURE WASHER TRAILER REPAIRS Vehicle Repair & Maintenan… 501-0000-60676 243.60 MYFLEETCENTER 215237 2022 CHEVY EQUINOX VIN L181405 OIL … Vehicle Repair & Maintenan… 501-0000-60676 119.20 MYFLEETCENTER 215237 2023 CHEVY COLARADO VIN P1155560 … Vehicle Repair & Maintenan… 501-0000-60676 129.85 62 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03964 - 10-25-2024 DR
10/28/2024 12:06:23 PM Page 3 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount MYFLEETCENTER 215237 2023 CHEVY SILVERADO VIN F119300 OI… Vehicle Repair & Maintenan… 501-0000-60676 160.28 PB LOADER CORPORATION 215241 AIR BLOW GUN Machinery & Equipment 501-0000-80100 1,770.00 PB LOADER CORPORATION 215241 CONTROLS- CAB CONTROLS(TOP LIDS) A… Machinery & Equipment 501-0000-80100 700.00 PB LOADER CORPORATION 215241 HOSE REEL Machinery & Equipment 501-0000-80100 506.00 PB LOADER CORPORATION 215241 12V ELECTRIC COMPRESSOR Machinery & Equipment 501-0000-80100 2,202.00 PB LOADER CORPORATION 215241 HYDRAULIC TOOL CIRCUIT Machinery & Equipment 501-0000-80100 2,952.00 PB LOADER CORPORATION 215241 HOSE REEL- 1/2" X 25' FOR EMULSION Machinery & Equipment 501-0000-80100 569.00 PB LOADER CORPORATION 215241 COMPACTION TOOLS - COMPACTOR LIFT… Machinery & Equipment 501-0000-80100 3,406.00 PB LOADER CORPORATION 215241 WARNING SYSTEM- ECCO K7000B BACK… Machinery & Equipment 501-0000-80100 1,023.00 PB LOADER CORPORATION 215241 HAMMER SYSTEM- LOCKABLE HAMMER… Machinery & Equipment 501-0000-80100 353.00 PB LOADER CORPORATION 215241 TRAFFIC ADVISOR Machinery & Equipment 501-0000-80100 1,746.00 PB LOADER CORPORATION 215241 ESTIMATED FREIGHT Machinery & Equipment 501-0000-80100 1,800.00 PB LOADER CORPORATION 215241 2-STROBE- SET OF TWO Machinery & Equipment 501-0000-80100 3,440.00 PB LOADER CORPORATION 215241 WANDS- SOLVENT WAND WITH 25' HOS… Machinery & Equipment 501-0000-80100 1,055.00 PB LOADER CORPORATION 215241 DISCHARGE SYSTEM- PIVOTAL ASPHALT … Machinery & Equipment 501-0000-80100 1,296.00 PB LOADER CORPORATION 215241 PATCHER- BC-1.8 Machinery & Equipment 501-0000-80100 73,773.00 PB LOADER CORPORATION 215241 EMULSION SYSTEM OPTIONS- 15 GAL S… Machinery & Equipment 501-0000-80100 1,476.00 PB LOADER CORPORATION 215241 WARNING SYSTEM- STROBE LED SET OF … Machinery & Equipment 501-0000-80100 1,344.00 PB LOADER CORPORATION 215241 CHASSIS- 2023 FORD F-550 STANDARD … Machinery & Equipment 501-0000-80100 80,102.00 PB LOADER CORPORATION 215241 HOSE REEL Machinery & Equipment 501-0000-80100 506.00 PB LOADER CORPORATION 215241 WARNING SYSTEM- BEACON- L31HAF L… Machinery & Equipment 501-0000-80100 1,230.00 PB LOADER CORPORATION 215241 EMULSION SYSTEM- PB MODEL 45-CS Machinery & Equipment 501-0000-80100 11,934.00 PB LOADER CORPORATION 215241 MARKET RATE ITEM- WHELEN VTX609A… Machinery & Equipment 501-0000-80100 846.00 PB LOADER CORPORATION 215241 WORK PLATFORMS- 12" WORK PLATFO… Machinery & Equipment 501-0000-80100 2,202.00 PB LOADER CORPORATION 215241 HOSE REEL Machinery & Equipment 501-0000-80100 1,616.00 PB LOADER CORPORATION 215241 SPOIL BINS- SMALL SPOILS BIN 18" Machinery & Equipment 501-0000-80100 2,566.00 PB LOADER CORPORATION 215241 STORAGE- LOCKABLE SIDE TOOL BASKET… Machinery & Equipment 501-0000-80100 1,330.00 PB LOADER CORPORATION 215241 HOSE REEL- 3/8"X25' FOR TORCH Machinery & Equipment 501-0000-80100 506.00 PB LOADER CORPORATION 215241 COMPACTION TOOL- 8 GAL WATER TAN… Machinery & Equipment 501-0000-80100 404.00 PB LOADER CORPORATION 215241 SALES TAXES Machinery & Equipment 501-0000-80100 17,574.64 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 220,880.57 Fund: 502 - INFORMATION TECHNOLOGY
MICROSOFT CORPORATION 170 08/10-09/09/24 - MS AZURE ONLINE SV… Software Licenses 502-0000-60301 783.85 MICROSOFT CORPORATION 170 09/10-10/09/24 - MS AZURE ONLINE SV… Software Licenses 502-0000-60301 769.71 CHARTER COMMUNICATIONS… 215225 10/10-11/09/24 - CH CABLE (2601) Cable/Internet - Utilities 502-0000-61400 189.94 CHARTER COMMUNICATIONS… 215225 10/10-11/09/24 - CH INTERNET (1801) Cable/Internet - Utilities 502-0000-61400 2,079.00 CHARTER COMMUNICATIONS… 215225 10/10-11/09/24 - WC CABLE (2101) Cable/Internet - Utilities 502-0000-61400 13.22 CHARTER COMMUNICATIONS… 215225 10/10-11/09/24 - CITY YARD CABLE (580… Cable/Internet - Utilities 502-0000-61400 82.07 FRONTIER COMMUNICATIO… 215229 10/03-11/02/24 - 2ND CITY INTERNET LI… Cable/Internet - Utilities 502-0000-61400 2,580.00 FRONTIER COMMUNICATIO… 215229 10/04-11/03/24 - WC DIA CIRCUIT Cable/Internet - Utilities 502-0000-61400 690.00 FRONTIER COMMUNICATIO… 215229 09/27-10/26/24 - BLACKHAWK/LQ PARK… Cable/Internet - Utilities 502-0000-61400 96.47 FRONTIER COMMUNICATIO… 215229 10/04-11/03/24 - DSL SVC Cable/Internet - Utilities 502-0000-61400 714.54 TRITON TECHNOLOGY SOLUT… 215259 AV UPGRADES Machinery & Equipment 502-0000-80100 5,033.99 TRITON TECHNOLOGY SOLUT… 215259 AV UPGRADES Machinery & Equipment 502-0000-80100 543.75 TRITON TECHNOLOGY SOLUT… 215259 AV UPGRADES Machinery & Equipment 502-0000-80100 9,100.00 TRITON TECHNOLOGY SOLUT… 215259 AV UPGRADES Machinery & Equipment 502-0000-80100 907.60 VERIZON WIRELESS 215263 09/02-10/01/24 - BACKUP SERVER (2183) Cable/Internet - Utilities 502-0000-61400 66.87 VERIZON WIRELESS 215263 09/02-10/01/24 - CITY IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,256.02 VISUAL EDGE IT, INC. 215265 10/2024 - CONTINGENCY EXPENSES Consultants 502-0000-60104 8,914.92 VISUAL EDGE IT, INC. 215265 10/2024 - IT SERVICES Consultants 502-0000-60104 33,178.00 Fund 502 - INFORMATION TECHNOLOGY Total: 66,999.95
Grand Total: 538,608.39
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Demand Register Packet: APPKT03964 - 10-25-2024 DR
10/28/2024 12:06:23 PM Page 4 of 5
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 116,323.22
201 - GAS TAX FUND 2,152.38
202 - LIBRARY & MUSEUM FUND 2,229.00
215 - LIGHTING & LANDSCAPING FUND 52,555.89
226 - EMERGENCY MANAGEMENT PERFORMANCE GRAN… 1,288.25
247 - ECONOMIC DEVELOPMENT FUND 850.00
270 - ART IN PUBLIC PLACES FUND 16,222.75
401 - CAPITAL IMPROVEMENT PROGRAMS 59,106.38
501 - FACILITY & FLEET REPLACEMENT 220,880.57
502 - INFORMATION TECHNOLOGY 66,999.95
Grand Total: 538,608.39
Account Summary
Account Number Account Name Expense Amount
101-0000-20325 Due to County Recorder 50.00
101-1001-60320 Travel & Training 345.00
101-1004-50252 Annual Wellness Dollar … 118.49
101-1004-60129 Recruiting/Pre-Employm… 32.00
101-1005-60103 Professional Services 1,032.28
101-1005-60450 Advertising 197.10
101-1007-60402 Forms, Copier Paper 545.74
101-1007-60470 Postage 3,500.00
101-2001-60174 Blood/Alcohol Testing 1,085.00
101-2001-60175 Special Enforcement Fu… 868.00
101-2002-60116 Pest Control 4,229.40
101-2002-60691 Maintenance/Services 1,298.17
101-2002-61304 Mobile/Cell Phones/Sate… 90.14
101-2002-61400 Cable/Internet - Utilities 158.68
101-3002-60107 Instructors 660.80
101-3002-60108 Technical 4,000.00
101-3002-60420 Operating Supplies 1,158.72
101-3003-60157 Rental Expense 150.00
101-3003-60184 Fritz Burns Pool Progra… 19,438.14
101-3005-60431 Materials/Supplies 1,022.01
101-3005-60432 Tools/Equipment 1,739.99
101-3005-60691 Maintenance/Services 50,474.50
101-3005-61300 Telephone - Utilities 119.04
101-3008-60115 Janitorial 1,760.00
101-3008-60116 Pest Control 6,889.40
101-3008-60691 Maintenance/Services 300.00
101-6002-60103 Professional Services 6,263.65
101-6002-60450 Advertising 301.84
101-6004-60400 Office Supplies 67.03
101-7002-60183 Map/Plan Checking 3,635.50
101-7003-60320 Travel & Training 4,000.00
101-7003-60432 Tools/Equipment 792.60
201-7003-60429 Traffic Control Signs 1,300.43
201-7003-60430 Asphalt 518.09
201-7003-60433 Paint/Legends 333.86
202-3004-60116 Pest Control 923.40
202-3004-61400 Cable/Internet - Utilities 690.00
202-3006-60116 Pest Control 615.60
215-7004-60431 Materials/Supplies 36,969.09
215-7004-60691 Maintenance/Services 15,434.36
215-7004-61116 Electric - Utilities 152.44
226-0000-60432 Tools/Equipment 1,288.25
247-0000-60351 Membership Dues 850.00
270-0000-60683 APP Maintenance & Disp… 16,222.75
401-0000-20600 Retention Payable -2,469.00
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Demand Register Packet: APPKT03964 - 10-25-2024 DR
10/28/2024 12:06:23 PM Page 5 of 5
Account Summary
Account Number Account Name Expense Amount
401-0000-60188 Construction 61,575.38
501-0000-60676 Vehicle Repair & Maint… 652.93
501-0000-80100 Machinery & Equipment 220,227.64
502-0000-60104 Consultants 42,092.92
502-0000-60301 Software Licenses 1,553.56
502-0000-61301 Cell/Mobile Phones 1,256.02
502-0000-61400 Cable/Internet - Utilities 6,512.11
502-0000-80100 Machinery & Equipment 15,585.34
Grand Total: 538,608.39
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 419,348.56
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 52,403.45 202322CT Construction Expense Eisenhower Retention Basin Slope Repair 1,898.00 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 7,750.00 202334CT Construction Expense SilverRock Art Pedestals 49,380.00 202334RP Retention Payable SilverRock Art Pedestals -2,469.00 202412CT Construction Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 1,971.00 202413CT Construction Expense Silverrock Temporary Golf Cart Path Paving 2,299.50 2425TMICT Construction Expense FY24/25 Traffic Maintenance Improvements 6,026.88 Grand Total: 538,608.39
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 10/07/2024-10/25/2024
Wire Transaction
Listed below are the wire transfers from 10/07/2024-10/25/2024.

Wire Transfers:
10/07/2024 - WIRE TRANSFER - COLONIAL LIFE $8,502.36
10/08/2024 - WIRE TRANSFER - CALPERS $140,796.26
10/08/2024 - WIRE TRANSFER - U.S. BANK $2,000,000.00
10/11/2024 - WIRE TRANSFER - CALPERS $11.52
10/11/2024 - WIRE TRANSFER - CALPERS $7,042.44
10/11/2024 - WIRE TRANSFER - CALPERS $15,266.88
10/11/2024 - WIRE TRANSFER - CALPERS $31,695.73
10/11/2024 - WIRE TRANSFER - LQCEA $506.00
10/11/2024 - WIRE TRANSFER - MISSION SQUARE $3,950.00
10/11/2024 - WIRE TRANSFER - MISSION SQUARE $11,474.30
10/11/2024 - WIRE TRANSFER - EAST WEST BANK $95,651.36
10/15/2024 - WIRE TRANSFER - STERLING $1,308.30
10/15/2024 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT $51,810.73 10/16/2024 - WIRE TRANSFER - MIDAMERICA $18,334.20
10/17/2024 - WIRE TRANSFER - LANDMARK $295,560.90
10/18/2024 - WIRE TRANSFER - AMERITAS $62.28
10/18/2024 - WIRE TRANSFER - AMERITAS $799.24
10/18/2024 - WIRE TRANSFER - STANDARD OF OREGON $1,804.72 10/18/2024 - WIRE TRANSFER - AMERITAS $6,542.98
TOTAL WIRE TRANSFERS OUT $2,691,120.20
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: November 5, 2024

STAFF REPORT
AGENDA TITLE: APPROVE DISTINGUISHED CITIZEN AWARD NOMINEE

RECOMMENDATION
Approve Distinguished Citizen Award nominee.

EXECUTIVE SUMMARY
• The City’s Community Awards Program (Awards) was recently updated to include the newly established Distinguished Citizen Award.
• Staff received a nomination of John (Juan) Salas for the Distinguished Citizen award.
• At the October 14, 2024, special meeting the Arts and Community Services Commission considered the nomination and recommended Council approval of the nominee.

FISCAL IMPACT
The total cost for the Distinguished Citizen Award plaque and engraving of recipient names on the Community Awards Acknowledgement Monument is approximately $300.

Funds are available in the Community Services Experiences budget (101-3003-60149).

BACKGROUND/ANALYSIS
La Quinta’s Awards program was established to recognize individuals who have made significant impacts in La Quinta through their acts of service, kindness, leadership, and dedication in serving the community. Nominations for the Awards are accepted yearround and citizens are encouraged to nominate individuals they feel are deserving of these awards based on the respective criteria.

In September 2024, the Community Services Department received a nomination for John (Juan) Salas to be recognized as a Distinguished Citizen (Attachment 1).

BUSINESS SESSION ITEM NO. 1
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Distinguished Citizen Award criteria includes the following:
• City residency a minimum of one (1) year.
• Contributions to the community of La Quinta and/or Coachella Valley through acts of service or involvement with community organizations, athletics, or the local art scene.

John Salas is a member of the Riverside County Office on Aging Retired & Senior Volunteer Program (RSVP) and has been a volunteer instructor for the Fit After 50 exercise class for nine years at Desert Recreation District’s (DRD) La Quinta Community Fitness Center. The classes John leads are the most popular classes at DRD and even during the Covid-19 pandemic, he organized virtual fitness classes for seniors, demonstrating his unwavering commitment to serving the community. Additionally, John is described by DRD staff as, “kind, generous, accommodating, and having the most amazing people skills that bring people together and create a deep sense of community.” John was the recipient of the 2019 Senior Inspiration Award and therefore also recognized as a Pillar of the Community, however he is still eligible for the Distinguished Citizen Award.

At the October 14, 2024, special meeting the Arts and Community Services Commission considered the nomination and recommended Council approval Mr. Salas as a Distinguished Citizen.

ALTERNATIVES
Council may choose not to approve the Award nominee.

Prepared by: Michael Calderon, Community Services Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachment: 1. John Salas Nomination Form
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■iiii·@M§fflt·)i,&iit•i,rr
Nwn._ JC' /.I� Sgt.A-S
Address: _________ _
Ema,l: __________ _
YNrs of u Q11inta residency. ___ _.__
Years of M:rva tD the Community of La Quint.a:
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Name: /-1A-4/fl: /fNC) {fit...

Please answer the questions on lhe next
�ge end fttl ftff to attiKh additiooal
shfft� if necuwry.

Questions:
1 How �s the CM<lldate contributed to the
community of La Qu1t1t.a or eo.chala Velley
through �r acts of scrv>ce or lrwotvtmcnt
wrttl communoty organludons, athlc!JQ. or
ens comn,unrty7
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/Jc 11 ve tb/4) &t?o, L)UAJr,441,,�

2. lkt wry La Ql,,1\la/COKhella Valley
organl.tations (/10nprOfits, schools, sen,or
centers. youth spol'U. etc.) lha1 lhe c.endldate Is
dwectly lnYOlwd "'tth and ducribc their role
w,t.t,,n the organtUlion(s).

ATTACHMENT 1

3. Is thcnt any ltddiuo�I lnforn,atkln aboL<\ the
and.date that should be conudtffd?
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Additional Information Provided by Nomination Party:

Juan (John) Salas was born in the Coachella Valley and has lived in La Quinta for 53 years. He served in the army during the Vietnam war and returned to the Coachella Valley where he married and had 3 sons. John worked at IID most of his career.

He began taking the Fit after 50 class with a friend whom he was assisting in his spare time. The previous instructor left, and John stepped up to the position and got certified by the County of Riverside. He has volunteered his time for 2 hours, three days a week for over 9 years to the senior community. His unwavering commitment to the class is impressive. He even held virtual classes during Covid and many times holds 2 classes in the same day due to overflow and his popularity.

He is always cheerful and can easily make you laugh. He recognizes that for many of the seniors that attend, this is a way for them to socialize and get exercise. It is one of their few outings and everyone that attends looks forward to the next time. He always ends the class with a thank you when truly, we are the ones that are thankful for him.

John was a recipient for the 2019 Senior Inspiration Award (Pillar of the Community) 70 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: November 5, 2024

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION ADOPTING FACILITY NAMING POLICY

RECOMMENDATION
Adopt a resolution adopting a Facility Naming Policy.

EXECUTIVE SUMMARY
• The City does not have a Facility Naming Policy to provide set guidelines when considering requests to name City facilities after individuals or organizations. • Adopting a Facility Naming Policy, included as Exhibit A, to the proposed resolution, establishes a uniform application process and detailed procedures for staff to follow when vetting facility naming requests.

FISCAL IMPACT – None.

BACKGROUND/ANALYSIS
Staff periodically receives requests and inquiries from individuals interested in naming City facilities, parks, and/or public amenities after prominent community members. The City does not have a Facility Naming Policy in place, and staff recommends adopting the proposed policy to establish uniform guidelines for vetting facility naming requests, which details criteria and eligibility requirements, applicable facilities, and an application process (Attachment 2) for submitting requests.

On September 17, 2024, Council considered the proposed policy and provided input and directed staff to gather feedback from the Arts and Community Services Commission (Commission) who reviewed the proposed policy at the October 14, 2024, special meeting.

The proposed policy has been updated to include Council and Commission input. Changes made to the policy are indicated in red as observed in Attachment 1.

ALTERNATIVES
Council may choose to not adopt the Resolution or modify the proposed Facility Naming Policy.

Prepared by: Michael Calderon, Community Services Management Analyst Approved by: Christina Calderon, Community Services Deputy Director BUSINESS SESSION ITEM NO. 2
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Attachments: 1. Facility Naming Policy (Redlined version)

2. Facility Naming Application
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RESOLUTION NO. 2024 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, ADOPTING A FACILITY

NAMING POLICY
WHEREAS, a facility naming policy establishes uniform procedures, eligibility criteria, and allows for the consideration and acceptance of facility naming requests of places, history, persons, and/or organizations that are undeniably significant to the City of La Quinta; and
WHEREAS, the City Council of the City of La Quinta finds it appropriate to establish a facility naming policy to provide guidance to City staff for vetting facility naming requests; and
WHEREAS, the ability to accept, deny, or modify facility names are acts taken solely for the common benefit of the City and its citizenry; and WHEREAS, said policy shall be adopted by resolution.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The Facility Naming Policy attached hereto as Exhibit A and incorporated herein by this reference shall govern the consideration of facility naming requests in a matter that is for the common benefit of the City.

SECTION 2. This Policy, as applicable shall constitute the procedures and rules governing the consideration of naming requests.

SECTION 3. Severability. If any provision of this Resolution or the application therefore to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end of the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

SECTION 4. This Resolution shall become effective immediately upon its adoption.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of November 2024, by the following vote:
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Resolution No. 2024 – xxx
Facility Naming Policy
Adopted: November 5, 2024

Page 2 of 2 ends

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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CITY OF LA QUINTA

FACILITY NAMING POLICY

PURPOSE
To establish uniform procedures for the naming or renaming of City facilities in a manner that is compatible with community interest, the City’s core values, and the enhancement of La Quinta’s legacy. The purpose of the policy is to establish criteria and processes to guide the naming/renaming of City Facilities in a manner that ensures that Facility names honor places, history, persons, and/or organizations that are undeniably significant to La Quinta.

GENERAL POLICY
The following guidelines have been established to provide for a consistent and uniform procedure in the naming or renaming of City facilities, (collectively, “Facility(ies)”) which includes parks, park amenities, buildings, meeting rooms in City owned buildings, fire stations, or recreational facilities.

A. General Guidelines

1. The City Council shall have the final authority to name and rename all Facilities.

2. The City Council shall have the final authority to designate commemorative Facilities names and plaques.

3. Under extraordinary circumstances, the City Council may, with a super majority vote of at least four City Council members, revoke the current name of any Facility.

4. No Facility shall be named after a seated elected or appointed official.

5. Current full-time La Quinta Residents may request the naming/renaming of City Facilities by submitting a completed Facility Naming Application to the Community Services Department.

6. City Facilities named/renamed after a person shall not be changed once established unless the City finds the individual to be undeserving or the naming/renaming of the Facility to be inappropriate subject to a revocation hearing.

B. Qualifications for Naming of City Facilities

1. Qualifying criteria include the following:
a. Facilities may be named or renamed after any group, individual, or family, living or deceased that has made significant and substantial contributions of a service, cultural, or historic nature to the City of La Quinta, as determined by the City Council.

Said contributions do not have to be financial in nature; they may include extensive service and/or support to the City or community of La Quinta in general. Significant and substantial contributions encompass a variety of impactful actions and initiatives that enhance the well-being and development of the community. These contributions can include outstanding achievements in the following:

ATTACHMENT 1
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i. Volunteer Work – Dedicating time and skills to support local organizations, charities, schools, and community events.
ii. Educational Initiatives – Providing tutoring, mentorship, or educational programs that improve literacy, knowledge, and skills among youth and/or community members.
iii. Economic Development – Supporting local businesses, creating job opportunities, or developing projects that boost the local economy.
iv. Environmental Efforts – Leading or participating in sustainability projects, such as community gardens, recycling programs, or clean-up drives. v. Cultural Enrichment – Promoting arts, music, and cultural events that celebrate diversity and foster a sense of community.
vi. Advocacy and Social Justice – Championing causes that address social inequalities, support marginalized groups, and advocate for policy changes. vii. Public Safety – Working with local law enforcement or organizing neighborhood watch programs to ensure a safe community environment.
viii.Infrastructure Improvements – Initiating or participating in projects that improve public spaces, such as parks, community centers, or public transportation. ix. Youth Engagement – Creating or supporting programs that engage and empower young people, providing them with opportunities for growth and development.

These contributions demonstrate a commitment to the betterment of the community, fostering a supportive, vibrant, and sustainable environment for all its members. b. The area in which the honoree made the most contribution should be considered when determining which Facility will be named after that person or group. That is, when possible, there should be a correlation between the service provided by the honoree and the Facility.
c. No Application shall be submitted to rename a Facility after an individual until at least one (1) year following the death of such individual. This provision may be waived by a super majority vote of at least four (4) City Council members. This guideline is appropriate to establish a waiting period to ensure that an individual’s accomplishments and contributions will stand the test of time; and that decisions shall not be made on an emotional basis immediately following a person’s death. d. When evaluating whether to rename a Facility, the party making the request shall consider all factors he/she/they deem relevant, including whether some or all of the 76 CLICK HERE to Return to Agenda
following requirements accurately describe the person or organization for whom the Facility is proposed to be renamed:

Requirements for Consideration:
i. The person or organization must be a full-time La Quinta resident for a minimum of ten (10) years. Non-full-time residents and/or former residents who lived in La Quinta at least ten (10) years but then relocated may be considered by Council on a case by case basis.
ii. The person or organization must have dedicated a minimum of fifteen (15) years to serving the community.

Supplemental Requirements:
i. The person or organization made lasting and significant* contributions to the protection of natural or cultural resources of the City of La Quinta; or ii. The person or organization made substantial* contributions to the betterment of a specific Facility consistent with the established standards for the Facility; or iii. The person or organization made substantial* contributions to the advancement of recreational opportunities with the City of La Quinta; or iv. The person or organization was associated with an economic development or redevelopment activity; or
v. The person or organization had a positive impact on the lives of La Quinta’s residents.
*Additional information as to how/why the contribution of the individual or organization was significant or substantial is required and must be described in detail in the Facility Naming Application.
e. Upon the naming or renaming of a Facility, the name shall not be used for any other dedication or renaming within the city of La Quinta.
f. The City Council, in its sole and unlimited discretion, may remove or change the name of any Facility at any time, unless contractually obligated otherwise. g. The City Council reserves the right to revoke the naming of a facility if new information comes to light about the individual that does not reflect the values of the City of La Quinta or if such information would result in the individual not meeting the criteria outlined above. In the instance that a name is revoked, the facility will revert to its original name.
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h. Naming/renaming requests associated with financial or in-kind sponsorships will be considered following the guidelines set forth in the City’s Sponsorship Policy adopted via Resolution No. 2024-005. Site sponsorship criteria outlined in the Sponsorship Policy are distinct from Facility Naming Requests, as the former pertains to branding opportunities linked to financial or in-kind contributions, while the latter involves the official designation of physical spaces, independent of any sponsorship agreements.

C. Facility Naming Criteria

1. City Facilities
a. For purposes of this Subsection C.1, City facilities refer to parks, park amenities, buildings, meeting rooms in City owned buildings, fire stations owned by the City, or recreational facilities.
b. City facility names shall be selected to either recognize natural features related to the La Quinta community or to recognize a person or organization that made a lasting and significant contribution to the betterment of the City of La Quinta. c. Areas within City facilities that may be named separately from the main building include points of entry; rooms/patios within a City building; facility features (such as a column or fountain); walkways; trails, recreational facilities (such as group picnic areas, sports fields, water features, recreational amenities, or park monuments); physical features (such as mountains, hills, or vistas); drive-ways; or other related items. Only City-owned properties can be renamed.
d. City Council retains discretion to name an alternative Facility or area within a Facility to the Facility requested.
e. The following City facilities are considered ineligible for renaming:
• La Quinta City Hall – Including the Council Chambers, lobby, meeting rooms, hallways, and entryways.
• *La Quinta Library
• *La Quinta Museum
• *La Quinta Wellness Center
• Civic Center Campus
• Fred Wolff Nature Preserve
• Bear Creek Trail
• Wolff Waters Place Appartements
*Areas within the above facilities, such as rooms, courtyards, etc. remain eligible for renaming

2. Commemorative Plaques
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a. If a facility is named or renamed after a person or organization, a commemorative plaque shall be placed in the public facility at the discretion of City Council.

D. Facility Naming Procedure

1. Requests for naming and/or changing the name of a City Facility shall be submitted to the Community Services Department in writing via the City’s Facility Naming Application. If the proposed Facility is in recognition of a person or organization, the applicant is required to provide clear evidence that the person or organization to be honored has made lasting and significant contributions to the betterment of the City of La Quinta.

2. All submittals, whether from an individual, or organization must include the name, phone number, email, and address of the submitter. No anonymous submittals will be accepted. Sitting City Council Members and Commissioners are not permitted to submit facility naming requests.

3. Upon receipt of the application, the Community Services Department shall review the application. If the application meets all requirements, the request to name/rename the facility must follow the three-step public meeting process as follows:
a. Arts and Community Services Commission (ACSC) Meeting No. 1:
i. Staff will add the facility naming/renaming request to an upcoming ACSC meeting agenda as a Presentation Item. Items listed on public meeting agendas as Presentations are for informational purposes only. The ACSC will not make an official decision/recommendation take an official action at the conclusion of the Presentation.
ii. Submitting party will present their request including the location of the proposed renaming, information about the person/organization for whom the Facility is proposed to be renamed and their contributions to La Quinta, why the facility should be renamed, and any public outreach that was conducted to gather community input about the proposed renaming.
iii. If a consensus to move forward is reached, staff will add the renaming request to an upcoming ACSC meeting as a Business Session Item. b. Arts and Community Services Commission (ACSC) Meeting No. 2:
i. The ACSC will consider the proposed facility renaming as a Business Session Item and evaluate the impact the person/organization has had on the community of La Quinta.
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ii. The ACSC will examine the information provided in the Facility Naming Application, including the letters of support and resident signatures requirement, and make a recommendation to City Council. iii. If the ACSC recommends the naming/renaming, staff will place the proposed name on a future City Council meeting agenda for formal review and consideration by the City Council approves the renaming request to be presented to Council, staff will add it to an upcoming Council meeting as a Business Session Item. If the ACSC does not recommend the naming/renaming, their decision will be reflected in the meeting minutes, however at staff’s discretion, the request may go to City Council for consideration.
c. City Council Meeting No. 3:
i. City Council will consider the ACSC’s recommendation and discuss the proposed facility naming/renaming as a Business Session Item to evaluate and determine if the person/organization for whom the Facility is proposed to be renamed has had a significant impact on the community of La Quinta. ii. City Council will make the final decision to name or rename a City facility. If the request is denied by City Council, no further action is taken. If the City Council approves the request, staff is directed to go forward with implementing the naming of the Facility. The steps taken to implement the request will be developed as an internal City process. The decision of the City Council will be final. Designation of the new Facility name will be approved by City Council and reflected in the minutes.
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City of La Quinta
Facility Naming Application
Applicant Name: ________________________________________________________ Applicant Address: ______________________________________________________ Years of La Quinta Residency: _____________________________________________ Applicant Phone: _____________________ Applicant Email: ___________________ Location of facility to be named: ____________________________________________ Individual or organization to be recognized: ___________________________________ Proposed Name: ________________________________________________________ Please check all that apply:
• Was the individual a La Quinta resident for at least ten (10) years?  Please provide residency dates: ______ to _______
• Is the individual deceased? If so, what was the date of their death: _____________ • The person or organization made lasting and significant contributions to the protection of natural or cultural resources of the City of La Quinta. • The person or organization made substantial* contributions to the betterment of a specific Facility consistent with the established standards for the Facility. • The person or organization made substantial* contributions to the advancement of recreational opportunities with the City of La Quinta.
• The person or organization was associated with an economic development or redevelopment activity.
• The person or organization had a positive impact on the lives of La Quinta’s residents.
• The person or organization volunteered for fifteen (15) or more years of service to the community.

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Explanation/justification for naming/renaming (may attach additional sheets if needed):

1. Please provide any biographical information pertinent to the person/organization for whom the Facility is proposed to be renamed (minimum 250 words).

2. Describe in detail the person/organization’s civic involvement and connection to the Facility after which it will be named.

3. How has the person/organization significantly impacted the community of La Quinta?

4. Describe any public outreach that was conducted to gather community input and support for the proposed name/renaming of the Facility.

In addition to the information provided above, please include the following supporting documents:
• Petition with at least 100 La Quinta resident (adults 18+) signatures in support of the naming/renaming. Each petitioner listed must include the person’s first and last name, City of La Quinta address, phone number, and signature. • At least 5 letters of support in favor of the naming/renaming of the Facility. Letters must be provided by La Quinta residents and/or community organizations corroborating the person/organization’s achievements or impact to La Quinta and describe in detail why he/she/they support the name/renaming. • Any additional articles, documents, and/or evidence describing the reason for the request and demonstrating significant community support for the naming/renaming of the Facility.
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City of La Quinta
CITY COUNCIL MEETING: November 5, 2024

STAFF REPORT
AGENDA TITLE: APPROVE CANCELLATION OF REGULAR CITY COUNCIL MEETING OF JANUARY 7, 2025

RECOMMENDATION
Approve cancellation of the regular City Council meeting of January 7, 2025.

EXECUTIVE SUMMARY
 The City Manager and Executive Team have reviewed pending items and determined that there is no need to hold the January 7, 2025, City Council meeting.  Advance notice of cancelled meetings allows Councilmembers, staff, and the public to properly plan for deadlines and workflow.

FISCAL IMPACT
There would be cost savings consisting of the time and materials associated with production and delivery of one agenda packet.

BACKGROUND/ANALYSIS
The City Manager and the Executive Team have reviewed the items requiring Council consideration, and all matters that require Council review have been scheduled for the two Council meetings in December 2024 and the second Council meeting in January 2025. Thus, there is no need to hold a Council meeting on January 7, 2025.

The recommended December/January meeting schedule is:
 December 3, 2024 regular meeting
 December 17, 2024 regular meeting
 January 7, 2025 CANCEL
 January 21, 2025 regular meeting
Should a pressing situation or matter requiring Council direction or action before the next regular meeting arise, a special meeting would be called.

ALTERNATIVES
Council may select an alternate date to cancel a meeting or cancel no meetings.

Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
BUSINESS SESSION ITEM NO. 3
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City of La Quinta
CITY COUNCIL MEETING: November 5, 2024

STAFF REPORT
AGENDA TITLE: DISCUSS THE CITY’S MEMBERSHIP WITH THE LEAGUE OF

CALIFORNIA CITIES

RECOMMENDATION
Discuss the City’s membership with the League of California Cities.

EXECUTIVE SUMMARY
• The City is a contract city and has been a member of The League of California Cities (League) since July 6, 1982.
• The League was established in 1898 as an association of California municipalities that collaborates to defend and expand local control, exchange information and combine resources to influence state legislation, provide educational resources, and networking opportunities.
• Council requested exploring alternative associations such as the California Contract Cities Association (CCCA), which may provide additional resources or collaboration opportunities.

FISCAL IMPACT
The City’s annual League membership fee for 2024 was $14,367, which is based on population size. Membership dues and conference registrations for the League are included in the City’s annual budget. Membership and training costs for alternative associations would need to be evaluated if considered.

BACKGROUND/ANALYSIS
At the April 2 and May 21, 2024, meetings Council expressed concerns about the League’s position of opposing or supporting statewide measures that do not align with the City’s position on policies and culture, and directed staff to place an item on the agenda to discuss the value of the City’s League membership for Council’s consideration.

The League has over 470 member cities and provides a platform to collaborate and share best practices. Some of the key membership benefits include:

STUDY SESSION ITEM NO. 1
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• Legislative Advocacy: the League actively lobbies on behalf of cities to influence state legislation; membership provides the City a voice in critical legislative issues impacting local governance.
• Educational Resources: the League offers a wealth of training opportunities, including workshops and conferences, where city officials gain insights on best practices in governance, finance, and community development. • Networking Opportunities: the annual conference and other events facilitate networking among city officials, allowing for the exchange of ideas and solutions to common challenges.
• Access to Research and Data: members gain access to valuable research and data that can help inform local policy decisions and enhance city services.

The League also provides a yearly customized return on investment sheet for the City (Attachment 1), as well as an annual report (Attachment 2).

An alternative association for consideration is the CCCA, established 1957, with over 75 member cities in Central and Southern California. It provides specific resources and networking opportunities focused on cities primarily relying on contracted services. Some of the key membership benefits include:
• Advocacy: CCCA advocates cities’ interests at the state level, influencing legislation and policies that affect cities primarily relying on contracted services. • Networking Opportunities: CCAC provides platforms for city officials to connect, share best practices, and collaborate on common challenges. • Education and Training: CCCA offers educational seminars, meetings, and conferences focused on effective leadership and promotes the betterment of cities. • Access: CCCA partners with public, private, and nonprofit organizations to create collaborative governance opportunities.

Prepared by: Laurie McGinley, Management Specialist
Approved by: Gilbert Villalpando, Director of Business Unit & Housing Development Attachments: 1. League of California Cities Customized Return on Investment Sheet – La Quinta

2. League of California Cities 2023 Annual Report
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ATTACHMENT 1
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ATTACHMENT 2
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REPORTS AND INFORMATIONAL ITEM NO. 31
Palm Springs Airport Commission Report – October 16, 2024, Meeting Discussion and Action Items:

Master Plan Traffic Analysis and RCC (Rental Car Centers) Cost Estimates – At this point in the master plan process, they are only focusing on the location of the major pieces of the puzzle. No detailed designs; and only high‐level cost estimates. The location of the RCC(s) is the most significant landside factor. Both the airport staff and the consultants prefer the option with a single RCC facility on the North side of the airport, which is where rental car customers currently pick‐up and drop‐off their rental cars. This opinion is based upon customer service & experience, and operational considerations.

Previously, the traffic impacts of the various proposals were unknown. That study is now complete.

Ryan Hayes and Brian Carranza, Mead & Hunt, presented on the North and South location options’ traffic impacts. The recently completed traffic analysis determined that there would be no serious impacts on El Cielo (the main road in front of airport) or on Kirk Douglas Way (access road off of Ramon) under either alternative, and no additional traffic lights would be required. There remains the concept of using shuttles for rental car customers (needed only for the South alternative) and separate shuttles for employees to and from employee lots if their safety and convenience concerns were to be addressed. The consultants did not address whether or not shuttles systems are typically used in similarly sized airports, or are they usually only utilized at larger airports. Preliminary cost estimates for the two alternatives: North ‐ $501 M; South ‐ $525 M. The South alternative includes what looks to be a low estimate for the cost of land acquisition costs of $10.8 million. When asked about sources of funding, the consultants acknowledged that there is not enough funding capacity to pay for the debt service on $500 M in debt on either of the RCC options. The Commission unanimously voted to recommend the North option, and let the consultants do what they can to figure out ways to trim down the costs to make it affordable before presenting it to the Palm Springs City Council. The last time a North option was presented to the Council it was rejected based upon aesthetic concerns about the height of the RCC and resultant view impairments (of what, I do not know nor can I imagine) and not being conducive to the modernism‐feel of the historic west facade of the airport.

My opinion is that the North location alternative is the only option that should be considered, and it would be a huge mistake to proceed with any of the South location alternatives. The North option is the only one which would maintain the current customer service convenience being able to exit the baggage claim area of the terminal and walk directly into the planned Rental Car Center. That North option also would avoid many safety and liability issues regarding customers and employees which would be created under any of the other alternatives. Many other commissioners share my concerns on these matters.

Public Parking Capacity Update – Josh Cohn, InterVISTAS, discussed the temporary relocation of rental car parking to the economy parking lot.

Noise Committee Update – Nothing new to report.

Marketing Update – With Jet Blue’s recent exit contrasted with the impact of two new airlines coming in, overall passenger year‐to‐year activity is relatively flat.

Financial Summary Update – The Budget subcommittee (which I am on), will begin meeting in February.

Concessions Plan Changes Update – Scott White from Visit Greater Palm Springs recently asked “where are the TVs so people can watch TV?” It was acknowledged that they definitely need to figure that out.

Next Commission Meeting: November 20, 2024, at 5:30 PM.

Attachment 1: PS Airport Commission Meeting Agenda, dated October 16, 2024 Palm Springs Airport Commission
October 16, 2024 Meeting Notes by
Commissioner Geoffrey Kiehl
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9 AIRPORT COMMISSION MEETING AGENDA
Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262
Wednesday, October 16, 2024 – 5:30 P.M.

To view/listen/participate virtually in the meeting live, please contact Andrew LeCompte at [email protected] or the following telephone number (760) 318-3832 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, in order to access the meeting and offer public comment. Registration is not required to attend the meeting in person.

Any person who wishes to provide public testimony in public comments is requested to register for the Public Comments portion of the meeting. You may submit your public comment to the Airport Commission electronically. Material may be emailed to: [email protected] - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record.

To view Airport Commission meeting videos click on YouTube.

City of Palm Springs: Riverside County:

Margaret Park
City of Cathedral City:

Christian Samlaska
City of Palm Desert:

Kevin Wiseman Kevn J. Corcoran
– Chair David Feltman
Dave Banks J Craig Fong City of Indian Wells:

Robert Berriman
City of Coachella:

Denise Delgado
City of Rancho Mirage:

Keith Young Todd Burke – Vice
Chair Ken Hedrick
Daniel Caldwell Tracy Martin City of La Quinta:

Geoffrey Kiehl
City of Desert Hot
Springs:

Jan Pye
City of Indio:

Rick Wise
Bryan Ebensteiner Samantha McDermott
Palm Springs City Staff
Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Airport Executive Director Assistant Airport Director

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE

2. POSTING OF AGENDA

3. ROLL CALL

4. ACCEPTANCE OF AGENDA

5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission
ATTACHMENT 1
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Airport Commission Meeting Agenda
October 16, 2024 – Page 2
_______________________________________________________________________________________

6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of May 15, 2024 and June 18, 2024

7. DISCUSSION AND ACTION ITEMS:

7.A Master Plan Traffic Analysis and CONRAC Cost Estimations

7.B Master Plan Tenant Relocation

7.C Public Parking Capacity Update

7.D Noise Committee Update

7.E Marketing and Air Service Update

7.F Financial Summary Update

7.G Concessions Update

7.H Art Mural Update

8. COMMISSIONERS REQUESTS AND REPORTS

9. REPORT OF COUNCIL ACTIONS:

9.A Past City Council Actions

9.B Future City Council Actions

10. RECEIVE AND FILE:

10.A Airline Activity Report August 2024

10.B Airline Activity Report Fiscal Year Comparison

11. COMMITTEES:

11.A Future Committee Meetings

11.B Committees Roster
ADJOURNMENT:

The Airport Commission will adjourn to a Regular Meeting on November 20, 2024, at 5:30 P.M.
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Airport Commission Meeting Agenda
October 16, 2024 – Page 3
_______________________________________________________________________________________

AFFIDAVIT OF POSTING
I, Harry Barrett, Jr., Airport Executive Director, City of Palm Springs, California, hereby certify this agenda was posted on October 10, 2024, in accordance with established policies and procedures.

PUBLIC NOTICES
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
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PLANNING COMMISSION MINUTES Page 1 of 7 JULY 9, 2024

PLANNING COMMISSION

MINUTES
TUESDAY, JULY 9, 2024

CALL TO ORDER
A regular meeting of the La Quinta Planning Commission (Commission) was called to order at 5:01 p.m. by Chairperson Nieto.

PRESENT: Commissioners Guerrero, Hassett, McCune, Tyerman, and Chairperson Nieto
ABSENT: Commissioner Hernandez and Hundt
STAFF PRESENT: Design and Development Director Danny Castro, Public Works Director Bryan McKinney, Planning Manager Cheri Flores, Senior Planner Scott Nespor, Associate Planner Siji Fernandez, City Attorney Bill Ihrke, and Deputy City Attorney Jessica Sanders

PLEDGE OF ALLEGIANCE
Commissioner Guerrero led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Alena Callimanis, La Quinta (received donated time from Judy Hovjacky) – read the written comments she submitted into the record, expressing opposition to the Planning Commission’s recommendation to Council, from the May 28, 2024, regular meeting, for approval of the Travertine project due to lack of ability to review the Final Environmental Impact Report (EIR) and related public comment, and the applicant’s lack of Bureau of Land Management approvals.

Secretary Flores said the written public comment received from La Quinta resident Alena Callimanis, noted above, was distributed to the Commission, made public, and included in the public record of this meeting.

CONFIRMATION OF AGENDA
MOTION – A motion was made and seconded by Commissioners Hassett/Guerrero to confirm the agenda as published.

Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0.

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS REPORTS AND INFORMATIONAL ITEM NO. 32
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PLANNING COMMISSION MINUTES Page 2 of 7 JULY 9, 2024
Director Castro announced that Kevin Hundt was recently appointed to serve on the Commission and would be introduced at a future meeting due to his absence.

CONSENT CALENDAR – None.

STUDY SESSION – None.

PUBLIC HEARINGS

1. CONTINUED FROM JUNE 11, 2024: CONSIDER ADOPTING A RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT 2022-0013 FOR THREE 2,839 SQUARE FOOT MIXED USE BUILDINGS; CEQA: THE PROJECT IS CONSISTENT WITH

THE PREVIOUSLY ADOPTED ENVIRONMENTAL IMPACT REPORT WHICH WAS PREPARED FOR THE VILLAGE BUILD-OUT PLAN (EA2016-0012; LOCATION:
78059 CALLE ESTADO
DECLARATIONS OF COMMISSION PUBLIC CONTACT OR CONFLICTS – None.

Senior Planner Nespor presented the staff report, which is on file in the Design and Development Department.

Staff answered safety concerns regarding the 2nd story wall height reduction.

CHAIRPERSON NIETO NOTED THAT THE PUBLIC HEARING REMAINED OPEN FROM THE JUNE 11, 2024, PLANNING COMMISSION MEETING.

Secretary Flores said that no written public comment had been received regarding this item, and there were no requests to speak.

CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 5:19 P.M.

Commission discussion followed regarding the updated architecture and landscape plans, including 2nd-level landscaping and window details at the alleyway garages.

MOTION – A motion was made and seconded by Chairperson Nieto/Commissioner Hassett to adopt Planning Commission Resolution No. 2024-010 to approve SDP2022- 0013 for a new mixed-use project, as presented, and find the project is consistent with the previously adopted Environmental Impact Report, which was prepared for the Village Build-Out Plan per Environmental Assessment 2016-0012.

Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0.

BUSINESS SESSION

1. CONSIDER APPEAL OF STAFF LEVEL DECISION APPROVAL OF TEMPORARY USE PERMIT 2024-0001 TO OPERATE TWO TEMPORARY FOOD TRAILER(S) LOCATED ON PARCELS 773-078-016 AND 773-078-017
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PLANNING COMMISSION MINUTES Page 3 of 7 JULY 9, 2024
DECLARATIONS OF COMMISSION PUBLIC CONTACT OR CONFLICTS – None.

Chairperson Nieto said that he had visited the site on his own to familiarize himself with the area; Commissioner Guerrero said she knew the applicant and the appellant but had no conflicts regarding the item for consideration.

City Attorney Ihrke provided a brief factual background and procedural information of the appeal process and answered Commission questions regarding public speakers and consideration of those comments; City Attorney Ihrke referenced the Memorandum included in the Staff Report regarding the Proposed Process for Conducting the Hearing on Administrative Appeal; and referenced the matter before the Commission was an administrative appeal of a Temporary Use Permit (TUP) issued by the Director of the City’s Design and Development Department; and referenced that the administrative appeal required the Commission to serve and exercise its powers as a “quasiadjudicatory” body that must conduct the hearing with due process and in an impartial manner; and referenced that, pursuant to California Supreme Court precedent, the City Attorney’s Office followed requirements of due process by separating the office’s “prosecutorial” and “advisory” functions with a “firewall” set up between Deputy City Attorney Sanders, serving in the prosecutorial/advocacy role, and City Attorney Ihrke, serving in the advisory role to the Commission.

CHAIRPERSON NIETO OPENED THE FLOOR FOR THE APPELLANT'S TESTIMONY.

Appellant Wells Marvin, co-owner of Old Town La Quinta, provided a history of his development projects within the City and presented testimony in dispute of the staff approval of the TUP 2024-0001 due to length of time allowed in the TUP; lack of public notice, public input, and Planning Commission consideration; absence of previous approvals for food trucks within the City; and said there was no need for additional eateries in the Village area. He stated opposition to the project itself due to the use of temporary trailers being inconsistent with surrounding buildings and uses in the Village area; noncompliance with the Americans with Disabilities Act (ADA); and general deficiencies in accessibility, lighting, height, and dust regulations. He also criticized the City for spending funds on attorney fees and not responding to public records requests for emails and phone logs; questioned the use of firewall security by the City Attorney and Deputy City Attorney; accused the City of a conspiracy of silence; and requested the Planning Commission revoke this permit.

City Attorney Ihrke confirmed that the City Attorney’s Office did follow legal precedent and best practice protocols to set up a firewall that prevented the sharing of information between himself and Deputy City Attorney Sanders; and confirmed that he and Deputy City Attorney Sanders did not commute to City Hall together or have had any discussion regarding this matter prior to the Commission’s meeting.

Appellant Marvin answered Commission questions regarding his reasons for appealing the permit, provided additional comments regarding the City’s involvement in creating the project, and alleged to a preferential treatment of the applicant by the City due to his 107 CLICK HERE to Return to Agenda
PLANNING COMMISSION MINUTES Page 4 of 7 JULY 9, 2024
familiarity with the Mayor. He also argued that the standard process for businesses and building approvals was not followed appropriately.

CHAIRPERSON NIETO OPENED THE FLOOR FOR CITY REPRESENTATIVE TESTIMONY.

Associate Planner Fernandez gave a presentation on the project and the process, and general plan guidelines used to determine approval for this project.

Staff answered Commission questions regarding whether or not there were any recent changes to La Quinta Municipal Codes; types of TUPs previously approved; the project’s characteristics that make it eligible for a Director’s Determination decision authority; economic, aesthetic and cultural influences and standards for approving food trucks in the Village; existing and potential zoning codes and/or ordinances to allow for food truck uses; site zoning and accessibility; TUP approval process and factors used to determine the need for Commission consideration; alternative mechanisms for food truck use approvals; restrictions on the approved duration for TUPs and the ability to request an extension of approval; the possibility of future amendments to this permit allowing additional food trucks on the site; staff level decision process and purpose; general plan consistency; ADA compliance; food truck use with Minor Use Permit (MUP) or an accessory to an MUP; and any public comments received regarding the approval.

CHAIRPERSON NIETO OPENED THE FLOOR FOR TESTIMONY FROM ANY PARTIES WITH INTEREST IN THE PROJECT OR APPEAL.

PUBLIC TESTIMONY: Allen Burkette, La Quinta – opposed to the approval of this project due to inconsistency with surrounding businesses and buildings; and negative impacts of business competition for the surrounding restaurants and retail shops.

PUBLIC TESTIMONY: Brody Schmidt, La Quinta – in support of the approval of this project due to the stimulation of economy, growth, and competition in the area.

PUBLIC TESTIMONY: Brian Newman, local business owner (Pedego Bike Shop) and applicant/owner of the project – in support of the approval of this project due to local community support, providing diverse eatery options, attracting other small businesses to the area; said that he had followed all standard application procedures relevant to the project; and expressed intent of expanding the TUP to include additional food trucks.

PUBLIC TESTIMONY: Ezekial Coronel, owner of the neighboring property – opposed the approval of this project due to a lack of approval process and public notification; and expressed concerns regarding cleanliness due to a lack of restrooms and handwashing stations and lack of ADA access.

PUBLIC TESTIMONY: Robert Kane, food truck owner and operator of 20 years – in support of the approval of this project and said that the TUP process is consistent with surrounding cities’ process for these projects; further defined food trucks as Mobile Food 108 CLICK HERE to Return to Agenda
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Facilities and provided additional information on county regulations regarding health and safety that are consistent with restaurant and other food service businesses including requirements for handwashing sinks, insurance policies, plan check processes, business and permitting processes, comprehensive inspections, and approval processes, and said that these types of business owners invest significant time and money with the intent to be a part of the local business community.

PUBLIC TESTIMONY: James Suer, local real estate agent in La Quinta – in support of the approval of this project; and said that he is a frequent food truck patron and recently posted the project on his Instagram page and received positive feedback and support from the community on this project.

Appellant Marvin provided rebuttal including general disapproval and argued that there are existing walk-up eateries in the surrounding area; a traditional restaurant should be developed on the site and follow standard application processes; food truck businesses do not contribute to the community and are inconsistent with the history or architecture of the city; and encouraged the Commission to revoke the approval of the project.

Staff answered Commission questions regarding available options for Commission action on the appeal and project under consideration, the process for each, and the ability to refer back to the original decision-making authority for reconsideration and include direction(s).

Commission discussion followed regarding food trucks and food truck parks; current zoning and municipal codes regarding unlisted uses; this proposed use could have been considered by the Commission through a more public process; concern is that this proposal has been referred to as a “food truck park,” which may be too much for a TUP; food truck parks' ability to create contemporary attraction that adds value, income, and diversity to the area; respecting public and commercial entity interests; project site design and character incorporating creative uses and walkability; future review of municipal codes pertaining to food trucks; lack of evidence of any inappropriate conduct by staff in the approval process; concerns about potable water, cleanliness and drainage; and possibly adding conditions of approval to require a more detailed site plan with site enhancements including ADA compliance, landscape and food handling safety features, a structured schedule of days/dates of operation, and listing the City as a named insured on insurance policies.

City Attorney Ihrke gave clarification to the Commission on the process for the appeal and TUP moving forward and clarified options for Commission decisions on the appeal, which were (1) to sustain, reverse, or modify the Director’s decision, (2) continue the appeal for further consideration, or (3) refer the TUP application back to the Director with directions. After discussion and consideration, consensus was reached by the Commission to refer the TUP application back to the Director for additional conditions of approval consistent with the Commissions’ discussion and direction. 109 CLICK HERE to Return to Agenda
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MOTION – A motion was made and seconded by Commissioners Guerrero/Hassett to refer the application for Temporary Use Permit 2024-0001 back to the Director of the Design and Development Department to include additional conditions of approval addressing the following: requiring a detailed site plan with site enhancements including ADA compliance; using another surface besides decomposed granite (DG) on the site; reviewing power connections for safety; addressing handwashing and restroom availability; including landscaping, shade, and temporary furniture; issuing a structured schedule of days/dates of operation; and listing the City as a named insured on insurance policies; and the Commission authorized the Director to return to the Commission for consideration if deemed necessary by the Director.

Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0.

2. APPOINT A PLANNING COMMISSION CHAIRPERSON AND VICE
CHAIRPERSON FOR FISCAL YEAR 2024/25
Chairperson Nieto said that in the interest of continuity of this meeting, the next term for Chairperson and Vice Chairperson would begin at the opening of the next Planning Commission meeting, and asked for nominations for the position of Commission Chairperson for fiscal year 2024/25.

MOTION – A motion was made and seconded by Chairperson Nieto/Commissioner Tyerman to appoint Vice Chairperson Hassett to serve as Commission Chairperson for fiscal year 2024/25.

Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0.

Chairperson Nieto asked for nominations for the position of Vice Chairperson for fiscal year 2024/25.

MOTION – A motion was made and seconded by Commissioners McCune/Hassett to appoint Commissioner Guerrero to serve as Commission Vice Chairperson for fiscal year 2024/25.

Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0.

COMMISSIONER ITEMS
Commission expressed gratitude to Chairperson Nieto for his professionalism and leadership while serving as Chairperson over the last year. Chairperson Nieto expressed his appreciation for the Commission’s process and congratulated the new Chair and Vice Chair.

STAFF ITEMS – None.

ADJOURNMENT
There being no further business, a motion was made and seconded by Chairperson Nieto/Commissioner Guerrero to adjourn this meeting at 7:54 p.m. 110 CLICK HERE to Return to Agenda
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Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0.

Respectfully submitted,
TANIA FLORES, Commission Secretary
City of La Quinta, California
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PLANNING COMMISSION MINUTES Page 1 of 3 AUGUST 13, 2024

PLANNING COMMISSION

MINUTES
TUESDAY, AUGUST 13, 2024

CALL TO ORDER
A regular meeting of the La Quinta Planning Commission (Commission) was called to order at 5:01 p.m. by Chairperson Hassett.

PRESENT: Commissioners Guerrero, Hernandez, McCune, Nieto, Tyerman, and Chairperson Hassett
ABSENT: Commissioner Hundt
STAFF PRESENT: Design and Development Director Danny Castro, Public Works Director Bryan McKinney, Planning Manager Cheri Flores, Senior Planner Scott Nespor, Assistant Planner Jack Lima, and Commission Secretary Tania Flores

PLEDGE OF ALLEGIANCE
Commissioner McCune led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
MOTION – A motion was made and seconded by Commissioners Guerrero/Tyerman to confirm the agenda as published.

Motion passed: ayes – 6, noes – 0, absent – 1 (Hundt), abstain – 0.

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS Planning Manager Flores introduced Jack Lima, who was recently promoted to Assistant Planner in the Planning Division.

CONSENT CALENDAR
MOTION – A motion was made and seconded by Commissioners Nieto/Guerrero to approve the Consent Calendar as published.

Motion passed: ayes – 6, noes – 0, absent – 1 (Hundt), abstain – 0.

STUDY SESSION – None.
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PLANNING COMMISSION MINUTES Page 2 of 3 AUGUST 13, 2024

PUBLIC HEARINGS

1. CONSIDER ADOPTING A RESOLUTION TO APPROVE CONDITIONAL USE PERMIT 2023-0001 FOR THE CONSTRUCTION OF A WIRELESS TELECOMMUNICATION FACILITY (MONOEUCALYPTUS); CEQA: THE PROJECT IS EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15303, NEW CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES; LOCATION: EAST

SIDE OF AVENIDA BERMUDAS BETWEEN CALLE ENSENADA AND CALLE NOGALES,

WITHIN TRADITION GOLF CLUB
DECLARATIONS OF COMMISSION PUBLIC CONTACT OR CONFLICTS:

Commissioner McCune said his wife is employed by the project site owner, Tradition Golf Club, where the proposed cell tower is to be installed, if approved; but there are no personal or professional conflicts related to the applicant of the proposed project.

Senior Planner Nespor presented the staff report, which is on file in the Design and Development Department.

Staff answered questions regarding the number of structures included in the project; the current perimeter wall compared to the project’s enclosure size, material, and color palette; use for the exposed vent pipe in the enclosure; location and installation of utilities needed for power to the site; other monoeucalyptus towers sited in the desert or surrounding areas; location of the eucalyptus on the project site; recourse available to the City in the case of non-compliance and ability to pull the permit if needed; maintenance of the project site; alternative sites considered; and ability and willingness to co-locate with other providers.

CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING OPEN AT 5:24 P.M.

PUBLIC SPEAKER: Applicant Greg Macias of SmartLink, on behalf of AT&T, answered questions regarding alternative sites considered; height of the monoeucalyptus structure; ability to co-locate with other providers and any interest received for this site; aesthetics and maintenance responsibility of the structures and surrounding landscaping on the project site; maintenance access to the site from Tradition side; Cove area coverage; wind loading of branches and structure; and use of microwave and fiber technology and the ability for the City to contract services from this site.

Commission Secretary Flores said that the City received one written comment opposed to the project due to negative visual impacts on the Cove neighborhood.

CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING CLOSED AT 5:35 P.M.

Commission discussion followed regarding the visual impacts of the monoeucalyptus versus traditionally sited monopalms; perimeter landscaping and views of the west-facing enclosure walls and landscaping; and the ability for co-location and for the City to contract services from the site.
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PLANNING COMMISSION MINUTES Page 3 of 3 AUGUST 13, 2024 The Commission reached a consensus to include an additional Condition of Approval in the proposed resolution to ensure maintenance access be provided from Del Gato Drive and not Avenida Bermudas.

MOTION – A motion was made and seconded by Commissioners Guerrero/Nieto to adopt Planning Commission Resolution No. 2024-011 to approve CUP 2023-0001 and find the project exempt from the California Environmental Quality Act, pursuant to Section 15303, New Construction or Conversion of Small Structures, as amended to include an additional Condition of Approval as noted in the discussion above and listed below:

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA,

CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR THE

CONSTRUCTION OF A MONOEUCALYPTUS WIRELESS TELECOMMUNICATION

FACILITY LOCATED AT AVENIDA BERMUDAS BETWEEN CALLE ENSENADA AND

CALLE NOGALES AND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15303, NEW

CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES
CASE NUMBER: CONDITIONAL USE PERMIT 2023-0001
APPLICANT: SMARTLINK/AT&T
As amended to include the following additional Condition of Approval under the MAINTENANCE section to read as follows:

The applicant shall stage maintenance vehicles and take access from Del Gato Drive. The construction plans shall be revised to show the revised location of the access gate of the equipment enclosure to be approached from Del Gato Drive to the satisfaction of the Planning Manager and the City Engineer.

Motion passed: ayes – 6, noes – 0, absent – 1 (Hundt), abstain – 0.

BUSINESS SESSION – None.

STAFF ITEMS – None.

COMMISSIONER ITEMS – None.

ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioner Tyerman/Chairperson Hassett to adjourn this meeting at 5:47 p.m.

Motion passed: ayes – 6, noes – 0, absent – 1 (Hundt), abstain – 0.

Respectfully submitted,
TANIA FLORES, Commission Secretary
City of La Quinta, California
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ARTS AND COMMUNITY SERVICES COMMISSION Page 1 of 5 SEPTEMBER 9, 2024 MINUTES – QUARTERLY MEETING

ARTS AND COMMUNITY SERVICES COMMISSION

MINUTES
MONDAY, SEPTEMBER 9, 2024

CALL TO ORDER
A regular quarterly meeting of the Arts and Community Services Commission (Commission) was called to order by Chair Biondi at 4:01 p.m.

PRESENT: Commissioners Beesemyer, Brower, Chiapperini, Webb (joined the meeting at 4:12 p.m.), and Chair Biondi
ABSENT: None

PLEDGE OF ALLEGIANCE
Commissioner Chiapperini led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
MOTION – A motion was made and seconded by Commissioners Chiapperini/Beesemyer to confirm the Agenda as published. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Webb).

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. INTRODUCE NEW COMMISSIONERS
Chair Biondi welcomed new Commissioners Beesemyer, Brower, and Webb.

Commissioners Beesemyer and Brower provided a brief summary of their background and experience.

CONSENT CALENDAR

1. APPROVE COMMISSION SPECIAL MEETING MINUTES OF MAY 20, 2024

2. APPROVE COMMISSION MEETING MINUTES OF JUNE 10, 2024
MOTION – A motion was made and seconded by Commissioners Chiapperini/Biondi to approve the Consent Calendar as presented.

Motion failed due to the lack of a quorum: ayes – 2 (Biondi and Chiapperini), noes – 0, abstain – 2 (Beesemyer and Brower), absent – 1 (Webb).

REPORTS AND INFORMATIONAL ITEM NO. 33
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ARTS AND COMMUNITY SERVICES COMMISSION Page 2 of 5 SEPTEMBER 9, 2024 MINUTES – QUARTERLY MEETING

BUSINESS SESSION

1. APPOINT MEMBERS OF THE ARTS AND COMMUNITY SERVICES

COMMISSION TO SERVE AS A CHAIRPERSON AND VICE-CHAIRPERSON FOR FISCAL YEAR 2024/25
Management Analyst Calderon presented the staff report, which is on file in the Community Services Department.

MOTION – A motion was made and seconded by Commissioners Beesemyer/Brower to appoint Commissioner Biondi to serve as Chair for fiscal year 2024/25.

Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Webb).

MOTION – A motion was made and seconded by Commissioners Biondi/Brower to appoint Commissioner Chiapperini to serve as Vice Chair for fiscal year 2024/25.

Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Webb).

2. APPOINT MEMBERS OF THE ARTS AND COMMUNITY SERVICES
COMMISSION TO SERVE ON THE NOVEMBER 2024 CIVIC CENTER ART

SELECTION COMMITTEE
Management Analyst Calderon presented the staff report, which is on file in the Community Services Department.

The Commission discussed its prior recommendation to Council to postpone art purchases during the La Quinta Art Celebrations for fiscal year 2024/25 to catch up with the art appraisal, determine art placements for future art purchases, and to potentially allocate the money towards a larger commissioned art piece. Staff noted the Commission’s recommendation has not yet been presented to Council for consideration.

MOTION – A motion was made and seconded by Commissioners Chiapperini/Biondi to appoint Commissioners Beesemyer and Brower to serve on the November 2024 Civic Center Art Selection Committee.

Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Webb).

COMMISSIONER WEBB JOINED THE MEETING AT 4:12 P.M.

3. RECOMMEND DISTINGUISHED CITIZEN NOMINEE TO CITY COUNCIL Management Analyst Calderon presented the staff report, which is on file in the Community Services Department.

The Commission discussed Distinguished Citizen Nominee Will Donato’s accomplishments, contributions, qualifications, and reached a consensus to recommend him to Council as a recipient of the award; provided recommendations on the process, manner, and location for presenting the award; and provided recommendations to 116 CLICK HERE to Return to Agenda
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possibly recognize Community Award Recipients during City events such as City Picnic and Concerts in the Park Series.

Staff noted once nominee recommendations are approved by Council, the recognition and presentation process details will be brought back to the Commission for discussion, as well as the various ways to highlight recipients through social media and other City publications.

MOTION – A motion was made and seconded by Commissioners Biondi/Brower to recommend Will Donato as a Distinguished Citizen Nominee to the City Council. Motion passed unanimously.

STUDY SESSION

1. REVIEW CITY OF LA QUINTA DRAFT STRATEGIC PLAN
Marketing and Communications Specialist Barkas presented the staff report, which is on file in the Community Services Department.

The Commission discussed the process for distributing requests for proposals (RFP), adding artists on the City’s pre-qualified artists list, artists’ qualifications criteria; the methods used to increase awareness of the City’s art, events, programs, and exploring the possibility of placing the various City pocket maps or informational brochures in local businesses; increasing outreach efforts outside of La Quinta and the Coachella Valley; finding opportunities to showcase art throughout La Quinta such as art shows, apparel, public parks and other locations that can be destination points for tourists and the community; highlighted the Highway 111 corridor, Art and Music Line on Avenue 48, CV Link, and the Cultural Trail as art in public places (APP) opportunities; offering more youth activities and programs to broaden community involvement and promote health and wellness; conducting simple one page surveys to gather residents’ feedback on activities and programs to offer the community; importance of preserving La Quinta’s history; highlight the 100th anniversary of the La Quinta Hotel; promoting Old Town Artisan Studio and its historical background, and finding ways to highlight La Quinta as the Gem of the Desert.

2. DISCUSS ART IN PUBLIC PLACES STRATEGIC PLAN
Management Analyst Calderon presented the staff report, which is on file in the Community Services Department.

The Commission discussed the importance of focusing on accessibility of the art when considering locations and promotional efforts; possibly partnering with La Quinta High School and CV Link as potential future art projects for murals; and importance of ensuring proper signage identifying art pieces and locations.
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Staff noted the SilverRock Event Park pedestals will have a similar concept to the ones located on El Paseo in Palm Desert; work continues to ensure all art pieces have plaques and proper identification; the CV Link, Highway 111 Refresh, Cultural Trail, and Art and Music Line on Avenue 48 projects are all in design or early development stages, once they are closer to completion the Commission will have an opportunity to provide recommendations for potential art projects; and confirmed there are no City art pieces in storage – all are on display and available to view.

DEPARTMENTAL REPORTS – verbal updates

1. REVISED COMMUNITY AWARDS PROGRAM CRITERIA AND APPLICATIONS Staff noted the criteria for the Community Awards was approved by Council on June 18, 2024; and applications are available online and can be submitted via email or in person.

The Commission discussed ways to improve promotional outreach to reach wider audiences such as schools, community organizations, social groups, and city partners; the City’s marketing team issued a press release about the community awards program to Desert Sands Unified School District; staff will look into creating a one-page sheet to provide to the Commission with additional outreach efforts.

2. ART IN PUBLIC PLACES APPRAISAL
The Commission discussed the APP appraisal; the City’s art inventory is insured; the overall condition of the APP collection is great, with majority of the art pieces values increasing compared to the original purchase price; and the total retail replacement value of the collection is $5,034,030.

3. ART IN PUBLIC PLACES VIRTUAL ART TOUR
Staff provided a brief overview of the Virtual Art Tour website that showcases 120 art pieces of the City’s APP collection.

4. SRR SCULPTURE LOAN PROGRAM UPDATE
The Commission discussed the three sculpture options by artist CJ Rench to be installed at SilverRock Event Park slated for the near future; the sculptures will be on loan and the length of the loan will depend on the agreed upon terms and conditions outlined in the loan agreement between the City and perspective artist.

5. LA QUINTA PARK PLAYGROUND UPGRADE
Staff noted new shade structures were installed over the playground area at La Quinta Park.
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The Commission discussed installing traditional lighting under the shade structures to provide ample lighting in the evenings.

6. COMMISSION MEETING SCHEDULE FOR FISCAL YEAR 2024-2025 Staff provided an overview of the Commission’s quarterly meetings schedule and City events for the upcoming fiscal year.

The Commission discussed the possibility of providing the option for community members to add City events to one’s mobile calendar or the ability to subscribe to City events and activities; and if staff can provide brochure holders the Commission can connect and partner with local businesses for further promotional outreach of art, events and activities.

COMMISSIONER’S ITEMS
Chair Biondi shared the previous members of the Commission had reached a consensus for each Commissioner to focus on an item or two within the Commission’s scope of work and report back with updates at each ACSC meeting; Commissioner Webb said he would like to meet with principles from schools in La Quinta regarding the Junior Inspiration and Youth Achievement award, connect City staff to schools regarding the Youth Collective, and find ways to involve schools and their students with potential mural art projects.

Commissioner Webb provided a brief summary of his background and experience.

The Commission discussed involving youth at the skate park to share their ideas and perspectives for future art projects and the possibility of potential student art shows to bring opportunities for youth to showcase various art in writing, music, literature, and theatre; Commissioner Beesemyer shared she will connect with local businesses for ways to promote City events and public art.

ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioners Chiapperini/Beesemyer to adjourn the meeting at 5:18 p.m. Motion passed unanimously.

Respectfully submitted,
MANUEL ELIZALDE, Administrative Technician / Commission Secretary City of La Quinta, California
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FINANCIAL ADVISORY COMMISSION Page 1 of 3 JUNE 5, 2024

SPECIAL MEETING MINUTES

FINANCIAL ADVISORY COMMISSION

SPECIAL MEETING

MINUTES
WEDNESDAY, JUNE 5, 2024

CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chair Dorsey.

PRESENT: Commissioners Anderson, Batavick, Kiehl, Mast, Mills, Way, and Chair Dorsey
ABSENT: None

PLEDGE OF ALLEGIANCE
Commissioner Way led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
Staff requested that Business Session Item No. 1 regarding the fiscal year 2024/25 Investment Policy be moved up on the agenda and considered before the Consent Calendar. The Commission concurred.

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. PROCLAMATIONS – RECOGNITION OF SERVICE FOR OUTGOING

COMMISSIONER MILLS
Staff presented a Proclamation to Commissioner Mills in honor of his service and dedication to the La Quinta community.

The Commission thanked Commissioner Mills for his distinguished services and extended their best wishes for continued success in all his future endeavors.

BUSINESS SESSION >>> taken out of Agenda order

1. APPROVE THE FISCAL YEAR 2024/25 INVESTMENT POLICY
Principal Management Analyst Hallick presented the staff report, which is on file in the Finance Department.

Motion – A motion was made and seconded by Commissioners Way/Anderson to approve the fiscal year 2024/25 Investment Policy, as submitted. Motion passed unanimously.

REPORTS AND INFORMATIONAL ITEM NO. 34
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FINANCIAL ADVISORY COMMISSION Page 2 of 3 JUNE 5, 2024

SPECIAL MEETING MINUTES

CONSENT CALENDAR ITEMS

1. APPROVE MEETING MINUTES DATED MAY 8, 2024

2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED MARCH 31, 2024
Motion – A motion was made and seconded by Commissioners Mills/Mast to approve the Consent Calendar, as submitted. Motion passed unanimously.

BUSINESS SESSION >>> continued

2. DISCUSS FISCAL YEAR 2024/25 PRELIMINARY PROPOSED BUDGET AND

APPROVE ALLOCATION OF MEASURE G SALES TAX REVENUE
Finance Director Martinez presented the staff report, which is on file in the Finance Department.

The Commission and staff discussed Capital Improvement Program (CIP) general and state funding; revenue allocation for CIP; and federal funding for damages incurred due to Tropical Storm Hilary in August 2023 and subsequent rainstorm.

Motion – A motion was made and seconded by Commissioners Mast/Way to approve allocation of Measure G sales tax revenue, as submitted. Motion passed unanimously.

3. APPROVE THE FINANCIAL ADVISORY COMMISSION’S FISCAL YEAR 2024/25 MEETING DATES AND AMEND THE REGULAR QUARTERLY
MEETING START TIME FROM 4:00 P.M. TO 3:30 P.M.

Finance Director Martinez presented the staff report, which is on file in the Finance Department.

The Commission and staff discussed changing the Commission’s regular quarterly meetings start time from 4:00 p.m. to 3:30 p.m. starting with regular quarterly meeting on August 14, 2024, and amending the fiscal year 2024/25 meeting dates as follows:

August 14, 2024 (Wednesday)regular quarterly meeting
October 2, 2024 (Wednesday)special meeting
November 13, 2024 (Wednesday)regular quarterly meeting
December 4, 2024 (Wednesday)special meeting
February 12, 2025 (Wednesday)regular quarterly meeting
March 26, 2025 (Wednesday)special meeting Added
April 9, 2025 (Wednesday)special meeting Replaced with March 26, 2025 May 7, 2025 (Wednesday)regular quarterly meeting
June 4, 2025 (Wednesday)special meeting Added
June 11, 2025 (Wednesday)special meeting Replaced with June 4, 2025 Motion – A motion was made and seconded by Commissioners Anderson/Mast to amend the Commission’s regular quarterly meetings start time from 4 p.m. to 3:30 p.m. effective 122 CLICK HERE to Return to Agenda
FINANCIAL ADVISORY COMMISSION Page 3 of 3 JUNE 5, 2024

SPECIAL MEETING MINUTES
August 2024, and to approve the special meeting dates for fiscal year 2023/24 as amended above. Motion passed unanimously.

4. RECEIVE AND FILE THIRD QUARTER FISCAL YEAR 2023/24 TREASURY REPORTS FOR JANUARY, FEBRUARY, AND MARCH 2024
Principal Management Analyst Hallick presented the staff report, which is on file in the Finance Department.

The Commission and staff discussed the investment yield comparison to other city investment reports.

Motion – A motion was made and seconded by Commissioners Mills/Kiehl to receive and file third quarter fiscal year 2023/24 treasury reports for January, February, and March 2024, as submitted. Motion passed unanimously.

STUDY SESSION – None

DEPARTMENTAL REPORTS

1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Staff provided an update on current and upcoming Finance Department projects and City events.

The Commission and staff discussed process for transitioning audit information between current auditors and selected new auditors.

COMMISSIONERS’ ITEMS
The Commission discussed how community input is best gathered for uses of Measure G funds.

Commissioner Batavick thanked Commissioner Mills wife, Yolanda, for the support she provided to Commissioner Mills during his time serving the City.

ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners Way/Mast to adjourn this meeting at 5:25 p.m. Motion passed unanimously.

Respectfully submitted,
Daniela Batuta, Finance Technician/Commission Secretary City of La Quinta, California
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FINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 1 AUGUST 14, 2024

FINANCIAL ADVISORY COMMISSION

MINUTES
WEDNESDAY, AUGUST 14, 2024

CALL TO ORDER
A regular quarterly meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 3:30 p.m. by Chair Dorsey.

PRESENT: Commissioners Anderson, Kiehl, and Chair Dorsey ABSENT: Commissioner Batavick, Lee, Mast, and Way

ADJOURNMENT
Due to a lack of a quorum this meeting was adjourned at 3:31 p.m.

Respectfully submitted,
Daniela Batuta, Finance Technician/Commission Secretary City of La Quinta, California
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La Quinta City CouncilNovember 5, 2024

La Quinta City Council
November 5, 2024