La Quinta City Council
December 17, 2024

Revenue Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 78,478,100 82,877,100 23,090,819 91,446,858 8,569,758 110.34% 105 - DISASTER RECOVERY FUND 15,000 15,000 318,198 530,209 515,209 3,534.73% 201 - GAS TAX FUND 2,458,600 3,247,900 529,909 3,424,295 176,395 105.43% 202 - LIBRARY & MUSEUM FUND 2,922,000 2,922,000 2,146,934 4,414,233 1,492,233 151.07% 203 - PUBLIC SAFETY FUND (MEASURE G) 2,500 2,500 6,385 10,546 8,046 421.86% 210 - FEDERAL ASSISTANCE FUND 156,000 375,259 191,698 372,093 -3,166 99.16% 212 - SLESA (COPS) FUND 101,500 161,500 15,983 213,053 51,553 131.92% 215 - LIGHTING & LANDSCAPING FUND 2,992,000 2,992,000 46,229 3,035,972 43,972 101.47% 220 - QUIMBY FUND 50,000 0 0 0 0 0.00%
221 - AB 939 - CALRECYCLE FUND 70,000 70,000 51,445 225,128 155,128 321.61% 223 - MEASURE A FUND 2,028,000 2,028,000 615,588 2,126,839 98,839 104.87% 225 - INFRASTRUCTURE FUND 500 500 616 1,027 527 205.35% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,500 12,500 11,875 36,425 23,925 291.40% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000 5,000 0 4,312 -688 86.24% 230 - CASp FUND, AB 1379 20,500 20,500 4,099 20,543 43 100.21% 231 - SUCCESSOR AGCY PA 1 RORF 0 0 14,726,715 19,895,645 19,895,645 0.00% 235 - SO COAST AIR QUALITY FUND 55,000 80,000 28,902 78,787 -1,213 98.48% 237 - SUCCESSOR AGCY PA 1 ADMIN 0 0 16,788 20,726 20,726 0.00% 241 - HOUSING AUTHORITY 1,401,500 1,771,500 537,014 2,317,779 546,279 130.84% 243 - RDA LOW-MOD HOUSING FUND 30,000 30,000 192,292 273,648 243,648 912.16% 247 - ECONOMIC DEVELOPMENT FUND 20,000 20,000 106,193 237,758 217,758 1,188.79% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 36,000 1,423,009 47,272 1,500,969 77,960 105.48% 250 - TRANSPORTATION DIF FUND 1,520,000 620,000 231,514 783,898 163,898 126.44% 251 - PARKS & REC DIF FUND 751,500 301,500 80,618 345,355 43,855 114.55% 252 - CIVIC CENTER DIF FUND 501,500 141,500 70,996 204,836 63,336 144.76% 253 - LIBRARY DEVELOPMENT DIF 100,000 40,000 5,499 32,495 -7,505 81.24% 254 - COMMUNITY & CULTURAL CENTERS DIF252,500 102,500 44,998 131,349 28,849 128.15% 255 - STREET FACILITY DIF FUND 1,000 1,000 2,570 4,283 3,283 428.25% 256 - PARK FACILITY DIF FUND 100 100 242 403 303 403.33% 257 - FIRE PROTECTION DIF 151,500 41,500 23,746 65,351 23,851 157.47% 259 - MAINTENANCE FACILITIES DIF FUND 101,000 46,000 14,390 52,188 6,188 113.45% 270 - ART IN PUBLIC PLACES FUND 154,000 154,000 46,656 228,304 74,304 148.25% 275 - LQ PUBLIC SAFETY OFFICER 2,500 2,500 1,711 4,875 2,375 194.99% 299 - INTEREST ALLOCATION FUND 0 0 -2,539,520 0 0 0.00% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,100 1,100 907 907 -193 82.45% 401 - CAPITAL IMPROVEMENT PROGRAMS17,950,700 90,688,672 11,538,627 28,544,664 -62,144,008 31.48% 405 - SA PA 1 CAPITAL IMPRV FUND 1,500 1,500 194 323 -1,177 21.53% 501 - FACILITY & FLEET REPLACEMENT 1,685,000 1,685,000 555,742 1,788,671 103,671 106.15% 502 - INFORMATION TECHNOLOGY 2,256,708 2,256,708 865,525 3,259,691 1,002,983 144.44% 503 - PARK EQUIP & FACILITY FUND 470,000 470,000 370,324 1,191,892 721,892 253.59% 504 - INSURANCE FUND 1,362,230 1,362,230 361,053 1,386,831 24,601 101.81% 601 - SILVERROCK RESORT 5,277,950 6,493,950 182,055 6,431,125 -62,825 99.03% 602 - SILVERROCK GOLF RESERVE 87,000 87,000 20,420 116,996 29,996 134.48% 760 - SUPPLEMENTAL PENSION PLAN 6,000 6,000 2,471 8,939 2,939 148.99% 761 - CERBT OPEB TRUST 20,000 20,000 7,392 152,894 132,894 764.47% 762 - PARS PENSION TRUST 100,000 100,000 55,960 380,521 280,521 380.52% Report Total: 123,608,488 202,677,028 54,629,043 175,303,637 -27,373,391 86.49% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.

ATTACHMENT 1
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For Fiscal: 2023/24 Period Ending: 06/30/2024

Expenditure Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 72,828,750 101,412,631 16,711,014 67,362,648 34,049,982 66.42% 201 - GAS TAX FUND 2,802,400 5,561,461 655,026 3,057,585 2,503,877 54.98% 202 - LIBRARY & MUSEUM FUND 2,240,160 4,934,483 698,774 2,256,256 2,678,227 45.72% 203 - PUBLIC SAFETY FUND (MEASURE G) 0 41,687 9,687 21,312 20,376 51.12% 210 - FEDERAL ASSISTANCE FUND 156,300 375,559 175,210 371,978 3,581 99.05% 212 - SLESA (COPS) FUND 100,000 100,000 11,996 86,931 13,069 86.93% 215 - LIGHTING & LANDSCAPING FUND 3,186,915 3,353,915 429,485 2,691,283 662,632 80.24% 220 - QUIMBY FUND 0 445,176 0 0 445,176 0.00%
221 - AB 939 - CALRECYCLE FUND 150,000 150,000 137,898 270,646 -120,646 180.43% 223 - MEASURE A FUND 1,865,000 4,810,319 89,160 2,762,329 2,047,991 57.43% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,000 12,000 0 9,950 2,050 82.92% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000 5,000 3,936 3,936 1,064 78.72% 230 - CASp FUND, AB 1379 5,500 5,500 1,574 1,574 3,926 28.62% 231 - SUCCESSOR AGCY PA 1 RORF 0 0 -12,118,385 4,577,732 -4,577,732 0.00% 235 - SO COAST AIR QUALITY FUND 54,000 39,000 -5,413 38,315 685 98.24% 237 - SUCCESSOR AGCY PA 1 ADMIN 0 0 3,000 10,880 -10,880 0.00% 241 - HOUSING AUTHORITY 1,596,340 2,326,340 171,821 1,766,417 559,923 75.93% 243 - RDA LOW-MOD HOUSING FUND 250,000 300,000 0 250,000 50,000 83.33% 247 - ECONOMIC DEVELOPMENT FUND 31,500 31,500 52 22,343 9,157 70.93% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 250,000 3,824,192 5,595 3,588,021 236,171 93.82% 250 - TRANSPORTATION DIF FUND 550,000 1,669,775 2,330 412,267 1,257,508 24.69% 251 - PARKS & REC DIF FUND 650,000 1,121,285 243,491 277,670 843,615 24.76% 252 - CIVIC CENTER DIF FUND 0 249,925 0 0 249,925 0.00% 253 - LIBRARY DEVELOPMENT DIF 15,000 15,000 18,203 32,495 -17,495 216.63% 254 - COMMUNITY & CULTURAL CENTERS DIF 0 125,000 0 0 125,000 0.00% 259 - MAINTENANCE FACILITIES DIF FUND 180,000 180,000 0 0 180,000 0.00% 270 - ART IN PUBLIC PLACES FUND 233,000 742,711 2,375 121,206 621,505 16.32% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,100 1,100 907 907 193 82.45% 401 - CAPITAL IMPROVEMENT PROGRAMS17,950,700 85,866,873 6,552,850 24,629,504 61,237,369 28.68% 501 - FACILITY & FLEET REPLACEMENT 1,448,750 2,331,044 482,555 922,501 1,408,542 39.57% 502 - INFORMATION TECHNOLOGY 3,082,620 3,277,620 313,027 2,182,637 1,094,983 66.59% 503 - PARK EQUIP & FACILITY FUND 2,242,200 3,092,200 327,079 1,023,112 2,069,088 33.09% 504 - INSURANCE FUND 1,118,000 1,118,000 0 1,108,540 9,460 99.15% 601 - SILVERROCK RESORT 5,034,993 6,266,242 580 5,725,063 541,179 91.36% 760 - SUPPLEMENTAL PENSION PLAN 12,850 12,850 0 12,833 17 99.87% 761 - CERBT OPEB TRUST 1,800 1,800 418 1,612 188 89.55% 762 - PARS PENSION TRUST 30,000 30,000 2,717 31,433 -1,433 104.78% Report Total: 118,084,878 233,830,188 14,926,962 125,631,915 108,198,274 53.73% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
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Fund # Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund.
105 Disaster Recovery Fund
Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities.

Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources.
220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA).
235 SO Coast Air Quality Fund (AB2766, PM10) Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766.
237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,.
244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land and transfers from General Fund for future economic development. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements.

This bond was fully paid in October 2018.
401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account) For all pension-related benefits and unfunded liabilities.

Fund Descriptions

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City of La Quinta
CITY COUNCIL MEETING: December 17, 2024

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED NOVEMBER 15, 22, AND DECEMBER 6, 2024

RECOMMENDATION
Approve demand registers dated November 15, 22, and December 6, 2024.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 5,303,651.73
Successor Agency of RDA
Housing Authority $ 54,155.28
$ 5,357,807.01

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for November 15, 22, and December 6, 2024.

Warrants Issued:
215403-215466 $ 1,317,044.84
EFT 175 $ 789.96
215467-215543 $ 539,747.10
EFT 176-177 $ 124,326.76
215544-215636 $ 1,792,193.71
EFT 179 $ 200.00
Wire Transfers $ 959,304.75
Payroll Tax Transfers $ 104,195.55
Payroll Direct Deposit $ 520,004.34
$ 5,357,807.01
*EFT number 178, payable to Rutan & Tucker, w ill be reported on a future Demand Register Report
CONSENT CALENDAR ITEM NO. 17
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Vendor Account Name Amount Purpose
Riverside County Sheriff(1) Various $1,163,468.11 Police Services Granite Construction Company(2) Construction $654,113.76 Eisenhower Basin Slope Repair Progress Payments & Street
Repairs
Ortiz Enterprises, Inc. Construction $410,291.32 Dune Palms Bridge Progress Payment
T.Y. Lin International Construction $347,938.67 Dune Palms Bridge Management Services
Desert Concepts Construction, Inc.(3) Various $147,013.33 Citywide Landscape Maintenance
(1) Payments were made 11/15/24 & 12/6/24
(2) Payments were made 11/15/24, 11/22/24, & 12/6/24
(3) Payments were made 11/22/24 & 12/06/24
Wire Transfers: Eighteen transfers totaled $959,305. Of this amount, $443,283 was to SilverRock Phase 1 LLC and $364,405 was to Landmark (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers

2. Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Maturity Federal National Mortgage Assoc. Agency $ 11/18/2024 0.420% 0.450% 500,000 Maturity Morgan Stanley Bank, NA CD $ 11/20/2024 1.950% 1.950% 245,000 Maturity Morgan Stanley Private Bank CD $ 11/20/2024 1.900% 1.900% 245,000 Purchase United States Treasury Treasury Note 1,000,000 $ 11/21/2024 3.875% 4.270% Purchase Numerica Credit Union CD $ 11/26/2024 4.150% 4.150% 248,000 Maturity United States Treasury Treasury Note 1,000,000 $ 11/30/2024 1.500% 1.717% 188 CLICK HERE to Return to Agenda
12/9/2024 6:53:36 PM Page 1 of 9
Demand Register
City of La Quinta Packet: APPKT03985 - 11/15/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
ALPHA MEDIA LLC 215403 10/2024 - IRONMAN SOCIAL MEDIA ADS Community Experiences 101-3003-60149 3,000.00 ALPHA MEDIA LLC 215403 10/2024 - IRONMAN RADIO ADS THE BU… Community Experiences 101-3003-60149 1,152.00 ALPHA MEDIA LLC 215403 10/2024 - IRONMAN RADIO ADS MOD 1… Community Experiences 101-3003-60149 1,440.00 ALPHA MEDIA LLC 215403 10/2024 - IRONMAN RADIO ADS THE E… Community Experiences 101-3003-60149 1,152.00 ALPHA MEDIA LLC 215403 10/2024 - IRONMAN RADIO ADS ESPN 1… Community Experiences 101-3003-60149 121.00 ALPHA MEDIA LLC 215403 10/2024 - IRONMAN RADIO ADS MIX 10… Community Experiences 101-3003-60149 1,440.00 ALPHA MEDIA LLC 215403 10/2024 - IRONMAN RADIO ADS K-NEW… Community Experiences 101-3003-60149 1,440.00 AMERICAN FORENSIC NURSE… 215405 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 458.00 AMERICAN FORENSIC NURSE… 215405 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 140.00 AMERICAN FORENSIC NURSE… 215405 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 70.00 BIO-TOX LABORATORIES 215406 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 2,008.01 BMO FINANCIAL GROUP 215407 10/27-10/29/24 - CALPERS FORUM HOT… Travel & Training 101-1006-60320 -284.26 BMO FINANCIAL GROUP 215407 10/14-10/16 - APWA TRAINING HOTEL C… Travel & Training 101-7001-60320 691.33 BMO FINANCIAL GROUP 215407 10/7/24 - APWA LUNCHEON Travel & Training 101-7001-60320 99.74 BMO FINANCIAL GROUP 215407 11/04/24 - APWA LUNCHEON Travel & Training 101-7003-60320 44.52 BMO FINANCIAL GROUP 215407 10/06-10/09/24 - IMSA TRAINING HOTEL… Travel & Training 101-7006-60320 593.12 BMO FINANCIAL GROUP 215407 11/04/24 - APWA LUNCHEON Travel & Training 101-7006-60320 89.04 BMO FINANCIAL GROUP 215407 2024 TRAFFIC CONTROL HANDBOOKS (5) Travel & Training 101-7006-60320 128.39 BMO FINANCIAL GROUP 215407 2024 PW GREENBOOK SPECIFICATIONS Travel & Training 101-7006-60320 257.12 BMO FINANCIAL GROUP 215407 10/7/24 - APWA LUNCHEON Travel & Training 101-7006-60320 89.04 BMO FINANCIAL GROUP 215407 FY 24/25 SAFTY BOOTS U.AYON Safety Gear 101-7006-60427 175.58 BMO FINANCIAL GROUP 215407 10/16/24 - MIMIS CATERING Operating Supplies 101-3002-60420 271.88 BMO FINANCIAL GROUP 215407 OPERATING SUPPLIES Operating Supplies 101-3002-60420 191.99 BMO FINANCIAL GROUP 215407 11/11/24 - BALLOONS FOR VET CEREM… Community Experiences 101-3003-60149 344.80 BMO FINANCIAL GROUP 215407 10/1/24-9/30/25 - BMI MUSIC PERFOR… Community Experiences 101-3003-60149 435.00 BMO FINANCIAL GROUP 215407 10/12/24 - BALLOON DECOR Community Experiences 101-3003-60149 200.00 BMO FINANCIAL GROUP 215407 12/06/24 - HOT COCOA FOR TREE LIGHT… Community Experiences 101-3003-60149 750.00 BMO FINANCIAL GROUP 215407 12/14/24 - PANCAKES WITH SANTA FO… Community Experiences 101-3003-60149 777.63 BMO FINANCIAL GROUP 215407 PLANNER FOR R.CAMARENA Office Supplies 101-1002-60400 43.49 BMO FINANCIAL GROUP 215407 TABLE COVERS Travel & Training 101-1004-60320 13.26 BMO FINANCIAL GROUP 215407 TEAM LQ PIZZA PARTY TABLE COVERS &… Employee Recognition Events 101-1004-60340 100.39 BMO FINANCIAL GROUP 215407 FALL EMPLOYEE APPRECIATION EVENT … Employee Recognition Events 101-1004-60340 197.37 BMO FINANCIAL GROUP 215407 AMAZON REFUND Office Supplies 101-1004-60400 -10.76 BMO FINANCIAL GROUP 215407 OFFCIE SUPPLIES Office Supplies 101-1004-60400 12.08 BMO FINANCIAL GROUP 215407 OFFICE DOOR SIGNS Operating Supplies 101-1004-60420 29.56 BMO FINANCIAL GROUP 215407 BULK EARBUDS Operating Supplies 101-1004-60420 8.16 BMO FINANCIAL GROUP 215407 OFFCIE SUPPLIES Operating Supplies 101-1004-60420 14.78 BMO FINANCIAL GROUP 215407 AMAZON REFUND Operating Supplies 101-1004-60420 -17.37 BMO FINANCIAL GROUP 215407 PRIVACY SCREENS FOR COMPUTERS Operating Supplies 101-1004-60420 173.08 BMO FINANCIAL GROUP 215407 OFFICE SUPPLIES Operating Supplies 101-1004-60420 47.66 BMO FINANCIAL GROUP 215407 RETURN PRIVACY SCREEN COVERS Operating Supplies 101-1004-60420 -58.71 BMO FINANCIAL GROUP 215407 PRIVACY SCREENS FOR COMPUTERS Operating Supplies 101-1004-60420 213.87 BMO FINANCIAL GROUP 215407 AMAZON REFUND Operating Supplies 101-1004-60420 -14.02 BMO FINANCIAL GROUP 215407 AMAZON REFUND Operating Supplies 101-1004-60420 -8.68 BMO FINANCIAL GROUP 215407 MOUSE, CHARGING PORT, SERVICE BELL Office Supplies 101-1005-60400 46.51 BMO FINANCIAL GROUP 215407 TABLET STANDS Office Supplies 101-1005-60400 18.04 BMO FINANCIAL GROUP 215407 SMALL EASEL STAND Office Supplies 101-1005-60400 7.60 BMO FINANCIAL GROUP 215407 AMAZON REFUND Office Supplies 101-1005-60400 -7.60 BMO FINANCIAL GROUP 215407 AMAZON REFUND Office Supplies 101-1005-60400 -15.21 BMO FINANCIAL GROUP 215407 DRAWERS CARTS FOR CITY CLERK Office Supplies 101-1005-60400 21.74 BMO FINANCIAL GROUP 215407 CORD COVERS Office Supplies 101-1005-60400 15.21 BMO FINANCIAL GROUP 215407 CPPB EXAM REFUND D.ARMENDARIZ Travel & Training 101-1006-60320 -283.50 BMO FINANCIAL GROUP 215407 CSMFO CHAPTER MEETING S.LAUREANO Travel & Training 101-1006-60320 35.00 ATTACHMENT 1
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Demand Register Packet: APPKT03985 - 11/15/2024 JB
12/9/2024 6:53:36 PM Page 2 of 9
Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 215407 CSMFO CHAPTER MEETING R.HALLICK Travel & Training 101-1006-60320 30.00 BMO FINANCIAL GROUP 215407 10/17/24 - EXCEL SEMINAR D.RODRIGU… Travel & Training 101-1006-60320 149.00 BMO FINANCIAL GROUP 215407 INVESTMENT ACCOUNTING TRAINING K… Travel & Training 101-1006-60320 200.00 BMO FINANCIAL GROUP 215407 CSMFO CHAPTER MEETING C.MARTINEZ Travel & Training 101-1006-60320 30.00 BMO FINANCIAL GROUP 215407 10/27-10/29/24 - CALPERS FORUM HOT… Travel & Training 101-1006-60320 558.29 BMO FINANCIAL GROUP 215407 10/27-10/29/24 - CALPERS FORUM HOT… Travel & Training 101-1006-60320 842.55 BMO FINANCIAL GROUP 215407 OFFICE SUPPLIES Office Supplies 101-1006-60400 74.14 BMO FINANCIAL GROUP 215407 TAB FILE POCKET FOLDERS Office Supplies 101-1006-60400 193.40 BMO FINANCIAL GROUP 215407 CITYWIDE HOT CHOCOLATE SUPPLIES Citywide Supplies 101-1007-60403 55.47 BMO FINANCIAL GROUP 215407 BROCHURE HOLDER Citywide Supplies 101-1007-60403 25.76 BMO FINANCIAL GROUP 215407 STAFF BREAKROOM REFRIGERATOR FILT… Citywide Supplies 101-1007-60403 40.23 BMO FINANCIAL GROUP 215407 CITYWIDE COFFEE SUPPLIES Citywide Supplies 101-1007-60403 41.98 BMO FINANCIAL GROUP 215407 CITYWIDE COFFEE SUPPLIES Citywide Supplies 101-1007-60403 27.56 BMO FINANCIAL GROUP 215407 FLOWER ARRANGEMENT FOR MEMORI… LQ Police Volunteers 101-2001-60109 150.00 BMO FINANCIAL GROUP 215407 NEIGHBORHOOD WATCH MEETING SNA… LQ Police Volunteers 101-2001-60109 54.93 BMO FINANCIAL GROUP 215407 FIRE STATION PROMO ITEMS Volunteers - Fire 101-2002-60110 335.90 BMO FINANCIAL GROUP 215407 EARTHQUAKE EMERGENCY TREAT PACK… Materials/Supplies 101-2002-60431 8.93 BMO FINANCIAL GROUP 215407 FLOOR CLEANER Operating Supplies 101-3002-60420 71.34 BMO FINANCIAL GROUP 215407 SUPPLIES FOR GOODIEBAGS Community Experiences 101-3003-60149 919.67 BMO FINANCIAL GROUP 215407 SUPPLIES FOR GOODIEBAGS Community Experiences 101-3003-60149 929.67 BMO FINANCIAL GROUP 215407 MICROPHONE STAND CLIPS Community Experiences 101-3003-60149 58.70 BMO FINANCIAL GROUP 215407 TABLECLOTH FOR EVENTS Community Experiences 101-3003-60149 16.56 BMO FINANCIAL GROUP 215407 TREE LIGHTING SUPPLIES Community Experiences 101-3003-60149 35.42 BMO FINANCIAL GROUP 215407 CHAIN BASKETBALL NET & LIGHTS Materials/Supplies 101-3005-60431 580.32 BMO FINANCIAL GROUP 215407 UNIFORMS Uniforms 101-3005-60690 274.39 BMO FINANCIAL GROUP 215407 11/2024 - APPLE MUSIC/STORAGE SUBS… Membership Dues 101-3007-60351 25.95 BMO FINANCIAL GROUP 215407 10/2024 - MAILCHIMP Membership Dues 101-3007-60351 219.00 BMO FINANCIAL GROUP 215407 DAY PLANNER FOR L.REYES Operating Supplies 101-3007-60420 12.21 BMO FINANCIAL GROUP 215407 PINK LIGHT BULBS Materials/Supplies 101-3008-60431 434.80 BMO FINANCIAL GROUP 215407 DISINFECTING WIPES & AIR DUSTERS Office Supplies 101-6001-60400 26.02 BMO FINANCIAL GROUP 215407 CODE ENFORCEMENT OFFICER ACADEM… Travel & Training 101-6004-60320 2,235.99 BMO FINANCIAL GROUP 215407 WIRELESS EAR BUDS Supplies - Field 101-6004-60425 169.02 BMO FINANCIAL GROUP 215407 FIVE BODY CAMS/DOCKING STATION F… Supplies - Field 101-6004-60425 1,413.47 BMO FINANCIAL GROUP 215407 DOG LEASHES Supplies - Field 101-6004-60425 41.15 BMO FINANCIAL GROUP 215407 CODE OFFICERS FIELD SUPPLIES Supplies - Field 101-6004-60425 69.56 BMO FINANCIAL GROUP 215407 JOB POSTING TRAFFIC TECH Recruiting/Pre-Employment 101-1004-60129 350.00 BMO FINANCIAL GROUP 215407 INTERVIEW PANEL LUNCH FOR PERMIT … Recruiting/Pre-Employment 101-1004-60129 110.97 BMO FINANCIAL GROUP 215407 10/10/24 - CJPIA TRAINING AM SNACKS Travel & Training 101-1004-60320 145.29 BMO FINANCIAL GROUP 215407 10/10/24 - CJPIA TRAINING LUNCH Travel & Training 101-1004-60320 220.52 BMO FINANCIAL GROUP 215407 09/28-10/01/24 - APA CONFERENCE HO… Travel & Training 101-6001-60320 650.16 BMO FINANCIAL GROUP 215407 PLANNING COMMISSION MEETING DIN… Operating Supplies 101-6001-60420 19.99 BMO FINANCIAL GROUP 215407 PLANNING COMMISSION MEETING DIN… Operating Supplies 101-6001-60420 149.50 BMO FINANCIAL GROUP 215407 09/28-10/01/24 - APA CONFERENCE HO… Travel & Training 101-6002-60320 1,093.15 BMO FINANCIAL GROUP 215407 09/28-10/01/24 - APA CONFERENCE HO… Travel & Training 101-6002-60320 677.35 BMO FINANCIAL GROUP 215407 2024 CEQA WORKSHOP J.LIMA Travel & Training 101-6002-60320 270.00 BMO FINANCIAL GROUP 215407 10/28-10/31/24 - CALBO TRAINING HOT… Travel & Training 101-6003-60320 377.04 BMO FINANCIAL GROUP 215407 10/28-10/31/24 - CALBO TRAINING HOT… Travel & Training 101-6003-60320 414.65 BMO FINANCIAL GROUP 215407 10/09-10/10/24 CMRTA CONFERENCE M… Travel & Training 101-6006-60320 399.00 BMO FINANCIAL GROUP 215407 10/09-10/10/24 CMRTA CONFERENCE T… Travel & Training 101-6006-60320 200.00 BMO FINANCIAL GROUP 215407 PLANTS Materials/Supplies 101-3005-60431 64.65 BMO FINANCIAL GROUP 215407 PLANTS Materials/Supplies 101-3005-60431 273.28 BMO FINANCIAL GROUP 215407 PLANTS Materials/Supplies 101-3005-60431 712.11 BMO FINANCIAL GROUP 215407 HYDRATION SUPPLIES Operating Supplies 101-7003-60420 134.33 BMO FINANCIAL GROUP 215407 FY24/25 MISAC MEMBERSHIP DUES D.K… Membership Dues 101-1002-60351 130.00 BMO FINANCIAL GROUP 215407 CITY HOLIDAY TREE ORNAMENT SETS Community Engagement 101-3007-60137 500.25 BMO FINANCIAL GROUP 215407 2025 VISIT CALIFORNIA FORUM M.GRA… Travel & Training 101-3007-60320 849.00 BMO FINANCIAL GROUP 215407 2024 YEAR DVP BOOK AD Sponsorships/Advertising 101-3007-60450 500.00 BMO FINANCIAL GROUP 215407 FIRE EXTINGUISHER TRAINING SNACKS Travel & Training 101-1004-60320 203.08 BMO FINANCIAL GROUP 215407 EMPLOYEE FALL APPRECIATION EVENT … Employee Recognition Events 101-1004-60340 279.40 BMO FINANCIAL GROUP 215407 FIRE EXTINGUISHER TRAINING SUPPLIES Office Supplies 101-1004-60400 21.74 190 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 215407 OPERATING SUPPLIES Operating Supplies 101-3002-60420 69.83 BMO FINANCIAL GROUP 215407 WATER BOTTLES Operating Supplies 101-3003-60420 129.90 BMO FINANCIAL GROUP 215407 COUNCIL MEETING SNACKS Travel & Training 101-1001-60320 37.44 BMO FINANCIAL GROUP 215407 10/2024 CV STUDENT OF MONTH EVENT… Travel & Training 101-1001-60320 30.00 BMO FINANCIAL GROUP 215407 LEADERSHIP CV EVENT S.SANCHEZ Travel & Training 101-1001-60320 45.00 BMO FINANCIAL GROUP 215407 2024 COH GALA EVENT Travel & Training 101-1001-60320 1,243.52 BMO FINANCIAL GROUP 215407 COUNCIL MEETING DINNER Travel & Training 101-1001-60320 284.76 BMO FINANCIAL GROUP 215407 RVCO ECON DEV STATE OF THE CO. S.S… Travel & Training 101-1001-60320 50.00 BMO FINANCIAL GROUP 215407 10/2024 CV STUDENT OF MONTH EVENT… Travel & Training 101-1001-60320 30.00 BMO FINANCIAL GROUP 215407 10/2024 CV STUDENT OF MONTH EVENT… Travel & Training 101-1001-60320 30.00 BMO FINANCIAL GROUP 215407 LEAGUE CONFERENCE HOTEL COUNCIL Travel & Training 101-1001-60320 3,351.92 BMO FINANCIAL GROUP 215407 YMCA HOEDOWN TO SUNDOWN EVENT Travel & Training 101-1001-60320 2,000.00 BMO FINANCIAL GROUP 215407 COUNCIL MEETING DESSERT Travel & Training 101-1001-60320 33.00 BMO FINANCIAL GROUP 215407 COUNCIL MEETING DINNER Travel & Training 101-1001-60320 209.00 BMO FINANCIAL GROUP 215407 COUNCIL MEETING DRINKS Travel & Training 101-1001-60320 11.59 BMO FINANCIAL GROUP 215407 RIVERSIDE SHERIFF ASSOC SPONSORSHIP Travel & Training 101-1001-60320 250.00 BMO FINANCIAL GROUP 215407 STATE OF THE CITY RANCHO MIRAGE S.… Travel & Training 101-1001-60320 95.00 BMO FINANCIAL GROUP 215407 PROCLAMATION FRAMES Operating Supplies 101-1001-60420 130.15 BMO FINANCIAL GROUP 215407 PARKING LEAGUE CONFERENCE J.MCMI… Travel & Training 101-1002-60320 74.00 BMO FINANCIAL GROUP 215407 LEAGUE CONFERENCE HOTEL J.MCMILL… Travel & Training 101-1002-60320 509.32 BMO FINANCIAL GROUP 215407 STATE OF THE CITY RANCHO MIRAGE M… Travel & Training 101-1002-60320 95.00 BMO FINANCIAL GROUP 215407 STATE OF THE CITY RANCHO MIRAGE J.… Travel & Training 101-1002-60320 95.00 BMO FINANCIAL GROUP 215407 LEAGUE BREAKFAST J.MCMILLEN Travel & Training 101-1002-60320 19.26 BMO FINANCIAL GROUP 215407 TO BE REIMBURSED Administration 101-1006-60102 33.99 BMO FINANCIAL GROUP 215407 11/21/24 - MSA CHAPTER MEETING Travel & Training 101-7003-60320 26.00 BMO FINANCIAL GROUP 215407 OFFICE SUPPLIES Operating Supplies 101-7003-60420 15.58 BMO FINANCIAL GROUP 215407 SRR DUST CONTROL PM 10 - Dust Control 101-7006-60146 2,804.00 BMO FINANCIAL GROUP 215407 10/10/24 - EXCEL TRAINING A.GUERRE… Travel & Training 101-1005-60320 298.00 BMO FINANCIAL GROUP 215407 NOTARY RENEWAL M.RADEVA Operating Supplies 101-1005-60420 70.57 CLAYTON JR., DUANE 215417 FY 24/25 SAFETY BOOTS REIMB D.CLAY… Uniforms 101-6003-60690 139.20 CSMFO 215419 10/22/24 - CSMFO CHAPTER MEETING D… Travel & Training 101-1006-60320 35.00 DATA TICKET, INC. 215420 10/2024 - CODE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 238.74 DESERT PRIDE CONSTRUCTI… 215422 REFUND DUPLICATE PAYMENT ENC2024… Suspense Account 101-0000-20950 217.35 DESERT RESORT MANAGEM… 215423 10/2024 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 DESERT SANDS UNIFIED SCH… 215424 08/22-09/18/24 - BP #3 SCHOOL RESOU… School Officer 101-2001-60168 10,323.11 DOMINIQUE HUNTER 215425 10/20-10/25/24 CACEO MODULE 1 REI… Travel & Training 101-6004-60320 411.16 ESPINOZA, DAVID C. 215426 12/06/24 - RENTAL CHAIRS FOR TREE LI… Community Experiences 101-3003-60149 210.00 FLAGSHIP SOLAR 215427 PARTIAL PERMIT REFUND Building Permits 101-0000-42400 48.82 FRONTIER COMMUNICATIO… 215428 10/26-11/25/24 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 536.20 FRONTIER COMMUNICATIO… 215428 10/28-11/27/24 - SPORTS COMPLEX PH… Telephone - Utilities 101-3005-61300 70.53 HIGH TECH IRRIGATION INC 215431 PLANT FOOD Materials/Supplies 101-3005-60431 229.91 HOME DEPOT CREDIT SERVIC… 215433 PAINT FOR FS #93 Maintenance/Services 101-2002-60691 68.26 HOME DEPOT CREDIT SERVIC… 215433 JOINT COMPOUND FOR FS #93 Maintenance/Services 101-2002-60691 10.85 HOME DEPOT CREDIT SERVIC… 215433 TUBE LIGHT BULBS FOR FS 93 Maintenance/Services 101-2002-60691 80.74 HOME DEPOT CREDIT SERVIC… 215433 MATERIALS Materials/Supplies 101-3005-60431 226.13 HOME DEPOT CREDIT SERVIC… 215433 SPRAY PAINT Materials/Supplies 101-3005-60431 53.14 HOME DEPOT CREDIT SERVIC… 215433 SPRAY PAINT Materials/Supplies 101-3005-60431 73.19 HOME DEPOT CREDIT SERVIC… 215433 METAL CUT OFF DISC & SANDING DISC Materials/Supplies 101-3005-60431 39.08 HOME DEPOT CREDIT SERVIC… 215433 FLOOR AND WALL STRIPPER TOOL Materials/Supplies 101-3008-60431 90.07 HOME DEPOT CREDIT SERVIC… 215433 EXTENSION CORDS Materials/Supplies 101-3008-60431 140.18 HOME DEPOT CREDIT SERVIC… 215433 TUBE BENDING TOOL & LATH SCREWS Materials/Supplies 101-3008-60431 35.07 HOME DEPOT CREDIT SERVIC… 215433 CORDLESS MINI BLINDS FOR CH Materials/Supplies 101-3008-60431 94.86 HOME DEPOT CREDIT SERVIC… 215433 OUTLET POWER STRIP & EXTENSION CO… Materials/Supplies 101-3008-60431 73.85 HOME DEPOT CREDIT SERVIC… 215433 PAD LOCK & WAX RING Materials/Supplies 101-3008-60431 22.58 HOME DEPOT CREDIT SERVIC… 215433 TOOLS Tools/Equipment 101-3008-60432 47.78 HOME DEPOT CREDIT SERVIC… 215433 SAN ANGELO BAR Tools/Equipment 101-7003-60432 43.48 HOME TEAM ELECTRIC 215434 PERMIT REFUND BELC2024-0137 Building Permits 101-0000-42400 73.22 HORIZON LIGHTING 215435 LANDSCAPE ELECTRICAL SERVICES Maintenance/Services 101-3005-60691 860.58 IMPERIAL IRRIGATION DIST 215436 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 1,665.31 IMPERIAL IRRIGATION DIST 215436 ELECTRICITY SERVICE Electric - Monticello Park - Uti… 101-3005-61102 13.41 191 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount IMPERIAL IRRIGATION DIST 215436 ELECTRICITY SERVICE Electric - Colonel Paige - Utilit… 101-3005-61108 834.06 IMPERIAL IRRIGATION DIST 215436 ELECTRICITY SERVICE Electric - Adams Park - Utiliti… 101-3005-61110 35.85 IMPERIAL IRRIGATION DIST 215436 ELECTRICITY SERVICE Electric - Velasco Park - Utiliti… 101-3005-61111 14.04 IMPERIAL IRRIGATION DIST 215436 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 8,548.34 LANCE, SOLL, & LUNGHARD L… 215437 FY 23/24 INTERIM ACFR AUDITING FIEL… Auditors 101-1006-60106 29,120.00 LOWE'S HOME IMPROVEME… 215438 TOWELS, HAND SANDER, AND SANDER … Materials/Supplies 101-3005-60431 60.48 LOWE'S HOME IMPROVEME… 215438 CABLE ZIP TIES Materials/Supplies 101-3005-60431 17.54 LOWE'S HOME IMPROVEME… 215438 IRRIGATION PARTS Materials/Supplies 101-3005-60431 80.16 LOWE'S HOME IMPROVEME… 215438 SPRAY PAINT Materials/Supplies 101-3005-60431 58.04 LOWE'S HOME IMPROVEME… 215438 TIMER FOR PUMP Materials/Supplies 101-3005-60431 13.41 LOWE'S HOME IMPROVEME… 215438 SHEATHING Materials/Supplies 101-3005-60431 38.40 LOWE'S HOME IMPROVEME… 215438 MATERIALS Materials/Supplies 101-3008-60431 80.53 LOWE'S HOME IMPROVEME… 215438 DEADBOLTS Materials/Supplies 101-3008-60431 48.54 LOWE'S HOME IMPROVEME… 215438 LATEX CAULK & CAULK GUN Materials/Supplies 101-3008-60431 52.35 LOWE'S HOME IMPROVEME… 215438 DISPOSABLE GLOVES Materials/Supplies 101-3008-60431 26.82 LOWE'S HOME IMPROVEME… 215438 PIPE CONNECT FITTINGS Materials/Supplies 101-3008-60431 41.23 LOWE'S HOME IMPROVEME… 215438 PLIER SET & CAULK GUN Tools/Equipment 101-3008-60432 56.45 LOWE'S HOME IMPROVEME… 215438 TOOL BAG, SCREWDRIVER BIT SET, BIT … Tools/Equipment 101-3008-60432 150.79 LOWE'S HOME IMPROVEME… 215438 BUCKETS & IRRIGATION PARTS Operating Supplies 101-7003-60420 43.99 MARINI LOPCI 215439 FACILITY RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 500.00 MARK CODY 215440 FACILITY RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 500.00 MERCHANTS BUILDING MAI… 215441 10/2024 - JANITORIAL SERVICES Janitorial 101-3008-60115 15,833.98 MISSION LINEN SUPPLY 215442 CITY STAFF SHIRTS Operating Supplies 101-1005-60420 295.56 PALM SPRINGS AIR MUSEUM … 215444 VETERANS DAY CEREMONY FLY OVER Community Experiences 101-3003-60149 2,500.00 PENA, JOHN 215445 10/16-10/18/24 - LEAGUE CONFERENCE… Travel & Training 101-1001-60320 296.75 PROPER SOLUTIONS INC 215448 10/25/24 - TEMP AGENCY SVCS R.IBARR… Temporary Agency Services 101-1004-60125 3,574.50 PROPER SOLUTIONS INC 215448 11/1/24 - TEMP AGENCY SVCS R.IBARRA… Temporary Agency Services 101-1004-60125 3,073.04 PROPER SOLUTIONS INC 215448 11/8/24 - TEMP AGENCY SVCS R.IBARRA… Temporary Agency Services 101-1004-60125 3,478.43 PVP COMMUNICATIONS INC 215449 TWO HELMET SPEAKER/MIC FOR MOTO… Special Enforcement Funds 101-2001-60175 1,488.25 RAQUEL BENAVIDEZ 215450 FACILITY RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 500.00 RASA/ERIC NELSON 215451 COCO 2024-0003 ON-CALL MAP CHECKI… Map/Plan Checking 101-7002-60183 350.00 RASA/ERIC NELSON 215451 COCO 2024-0003 ON-CALL MAP CHECKI… Map/Plan Checking 101-7002-60183 350.00 RIVERSIDE COUNTY SHERIFF … 215453 09/25-10/24/24 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 675.60 SANTA FOR HIRE, LLC 215455 12/06/24 - SANTA FOR TREE LIGHTING … Community Experiences 101-3003-60149 786.84 SMITH PIPE & SUPPLY CO 215456 IRRIGATION PARTS Materials/Supplies 101-3005-60431 126.81 SMITH, TRACY 215457 FACILITY RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 100.00 SOUTHWEST AQUATICS INC 215458 ADDITIONAL LAKE MAINTENANCE SERVI… Civic Center Lake Maintenan… 101-3005-60117 830.00 STAPLES ADVANTAGE 215459 CITYWIDE CUPS Citywide Supplies 101-1007-60403 144.18 STAPLES ADVANTAGE 215459 GLASS BOARD ERASER Office Supplies 101-7001-60400 19.46 STAPLES ADVANTAGE 215459 MARKER BOARD & BOARD MARKERS Office Supplies 101-7001-60400 60.87 STAPLES ADVANTAGE 215459 RETURN MARKER BOARD CLEANER Office Supplies 101-7001-60400 -20.87 STAPLES ADVANTAGE 215459 MARKER BOARD CLEANER Office Supplies 101-7001-60400 20.87 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 101-3005-60431 196.38 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 101-3005-60431 294.56 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 101-3005-60431 367.17 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 101-3005-60431 587.47 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 101-3005-60431 881.20 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 101-3005-60431 364.65 US BANK 215463 07/01-09/30/24 - CUSTODY SERVICES B… Administration 101-1006-60102 3,750.00 VISIT GREATER PALM SPRINGS 215464 Q1 FY 24/25 STVR TBID COLLECTIONS TBID Due to VGPS 101-0000-20303 52,148.16 VISIT GREATER PALM SPRINGS 215464 Q1 FY 24/25 STVR TBID COLLECTIONS VGPS TBID Admin Fee 101-0000-43635 -2,607.40 Fund 101 - GENERAL FUND Total: 200,004.26
Fund: 201 - GAS TAX FUND
GRANITE CONSTRUCTION C… 215429 EMERGENCY WORK ON WASHINGTON S… Road Improvements 201-7003-72111 161,239.51 HOME DEPOT CREDIT SERVIC… 215433 REBAR Materials/Supplies 201-7003-60431 117.25 Fund 201 - GAS TAX FUND Total: 161,356.76
Fund: 202 - LIBRARY & MUSEUM FUND
BMO FINANCIAL GROUP 215407 PLANTS Materials/Supplies 202-3006-60431 937.08 FRONTIER COMMUNICATIO… 215428 R/C 3/4-7/3/24 LIBRARY INTERNET FR 5… Cable/Internet - Utilities 202-3004-61400 2,912.17 HOME DEPOT CREDIT SERVIC… 215433 LED OUTDOOR LIGHTS FOR LIBRARY Maintenance/Services 202-3004-60691 2,205.31 192 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount LOWE'S HOME IMPROVEME… 215438 TRASH BAGS Maintenance/Services 202-3004-60691 51.61 LOWE'S HOME IMPROVEME… 215438 PLASTIC SHEETING FOR LIBRARY PAINTI… Maintenance/Services 202-3004-60691 134.24 MERCHANTS BUILDING MAI… 215441 10/2024 - JANITORIAL SERVICES Janitorial 202-3004-60115 3,264.32 MERCHANTS BUILDING MAI… 215441 10/2024 - JANITORIAL SERVICES Janitorial 202-3006-60115 989.54 Fund 202 - LIBRARY & MUSEUM FUND Total: 10,494.27
Fund: 215 - LIGHTING & LANDSCAPING FUND
BMO FINANCIAL GROUP 215407 10/28-10/31/24 - MSA CONFERENCE H… Travel & Training 215-7004-60320 745.04 BMO FINANCIAL GROUP 215407 PLANTS Materials/Supplies 215-7004-60431 824.29 BMO FINANCIAL GROUP 215407 PLANTS Materials/Supplies 215-7004-60431 288.79 BMO FINANCIAL GROUP 215407 PLANTS Materials/Supplies 215-7004-60431 405.36 BMO FINANCIAL GROUP 215407 PLANTS Materials/Supplies 215-7004-60431 1,621.42 DESERT ELECTRIC SUPPLY 215421 LED FLOOD LIGHTS Materials/Supplies 215-7004-60431 4,088.46 GREEN DESERT WHOLESALE … 215430 PLANTS Materials/Supplies 215-7004-60431 525.26 HIGH TECH IRRIGATION INC 215431 IRRIGATION PARTS Materials/Supplies 215-7004-60431 45.79 HOME DEPOT CREDIT SERVIC… 215433 MARKING SPRAY PAINT Materials/Supplies 215-7004-60431 86.98 IMPERIAL IRRIGATION DIST 215436 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 628.31 IMPERIAL IRRIGATION DIST 215436 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 473.70 IMPERIAL IRRIGATION DIST 215436 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 252.80 LOWE'S HOME IMPROVEME… 215438 PVC FITTINGS Materials/Supplies 215-7004-60431 9.15 LOWE'S HOME IMPROVEME… 215438 PVC FITTINGS Materials/Supplies 215-7004-60431 55.31 LOWE'S HOME IMPROVEME… 215438 DRIP IRRIGATION TUBING Materials/Supplies 215-7004-60431 94.96 PRICE'S NURSERY & GARDEN… 215447 TREES Materials/Supplies 215-7004-60431 1,033.13 SMITH PIPE & SUPPLY CO 215456 IRRIGATION PARTS Materials/Supplies 215-7004-60431 81.73 SMITH PIPE & SUPPLY CO 215456 IRRIGATION PARTS Materials/Supplies 215-7004-60431 116.92 SMITH PIPE & SUPPLY CO 215456 DRAIN PIPE & PARTS Materials/Supplies 215-7004-60431 204.15 SMITH PIPE & SUPPLY CO 215456 IRRIGATION PARTS Materials/Supplies 215-7004-60431 191.98 SMITH PIPE & SUPPLY CO 215456 SPECTRACIDE Materials/Supplies 215-7004-60431 13.22 SMITH PIPE & SUPPLY CO 215456 IRRIGATION PARTS Materials/Supplies 215-7004-60431 333.42 SMITH PIPE & SUPPLY CO 215456 IRRIGATION PARTS Materials/Supplies 215-7004-60431 1.38 SMITH PIPE & SUPPLY CO 215456 IRRIGATION PARTS Materials/Supplies 215-7004-60431 206.35 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 6,901.61 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 4,326.89 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 1,079.01 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 647.40 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 228.17 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 2,714.98 TRI-STATE MATERIALS INC 215461 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 4,338.97 W.D. YOUNG & SONS 215465 PALM TREES FOR HWY 111 Materials/Supplies 215-7004-60431 1,750.00 W.D. YOUNG & SONS 215465 PALMS TREES HWY 111 CRANE SERVICE Maintenance/Services 215-7004-60691 3,000.00 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 37,314.93 Fund: 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) BMO FINANCIAL GROUP 215407 EOC FY 23 EMPG Tools/Equipment 226-0000-60432 335.08 Fund 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) Total: 335.08 Fund: 241 - HOUSING AUTHORITY
BMO FINANCIAL GROUP 215407 RIVCO RECORDER 2005-0156464 Professional Services 241-9101-60103 8.18 CAHA, BECKY 215414 10/2024 - HOUSING CONSULTANT SERV… Professional Services 241-9101-60103 6,712.50 Fund 241 - HOUSING AUTHORITY Total: 6,720.68
Fund: 247 - ECONOMIC DEVELOPMENT FUND
BMO FINANCIAL GROUP 215407 FOOD FOR MARKETING VIDEOS Marketing & Tourism Promot… 247-0000-60461 147.89 BMO FINANCIAL GROUP 215407 BANQUET FOOD FOR MARKETING VIDE… Marketing & Tourism Promot… 247-0000-60461 197.48 BMO FINANCIAL GROUP 215407 FOOD FOR MARKETING VIDEOS Marketing & Tourism Promot… 247-0000-60461 187.07 Fund 247 - ECONOMIC DEVELOPMENT FUND Total: 532.44
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
AMERICAN BUSINESS BANK 215404 10/2024 DUNE PALMS BRIDGE RETENTI… Retention Payable 401-0000-20600 21,594.28 HOME DEPOT CREDIT SERVIC… 215433 HAND VACUUM & BRUSHES Construction 401-0000-60188 155.46 ORTIZ ENTERPRISES INC. 215443 10/2024 - DUNE PALMS BRIDGE PROGR… Retention Payable 401-0000-20600 -21,594.28 ORTIZ ENTERPRISES INC. 215443 10/2024 - DUNE PALMS BRIDGE PROGR… Construction 401-0000-60188 431,885.60 POWERSTRIDE BATTERY CO. 215446 POWER SUPPLY UNITS FOR SPEED FEED… Construction 401-0000-60188 667.38 POWERSTRIDE BATTERY CO. 215446 UNIVERSAL BATTERIES FOR SPEED FEED… Construction 401-0000-60188 293.63 193 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount T.Y. LIN INTERNATIONAL 215460 04/2024 - DUNE PALMS RD BRIDGE MA… Construction 401-0000-60188 132,016.93 T.Y. LIN INTERNATIONAL 215460 05/2024 - DUNE PALMS RD BRIDGE MA… Construction 401-0000-60188 125,044.62 T.Y. LIN INTERNATIONAL 215460 06/2024 - DUNE PALMS RD BRIDGE MA… Construction 401-0000-60188 90,877.12 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 780,940.74 Fund: 501 - FACILITY & FLEET REPLACEMENT
BMO FINANCIAL GROUP 215407 2019 BIG TEX TRAILER 1545430 REPAIR Vehicle Repair & Maintenan… 501-0000-60676 757.14 BMO FINANCIAL GROUP 215407 2018 BIG TEX TRAILER 4RY9695 REPAIR Vehicle Repair & Maintenan… 501-0000-60676 413.40 BMW MOTORCYCLES OF RIV… 215413 MOTORCYCLE REPAIRS A1047 Motorcycle Repair & Mainte… 501-0000-60679 1,044.82 BMW MOTORCYCLES OF RIV… 215413 MOTORCYCLE REPAIRS A1154 Motorcycle Repair & Mainte… 501-0000-60679 110.00 CALI COLLISION CORP 215415 22 CHEVY COLORADO REPAIRS VIN N11… Vehicle Repair & Maintenan… 501-0000-60676 1,165.58 CHEVROLET CADILLAC 215416 17 CHEVY COLORADO REPAIRS VIN H12… Vehicle Repair & Maintenan… 501-0000-60676 3,997.80 HILARIO, BENJAMIN 215432 VEHICLE WASHES Vehicle Repair & Maintenan… 501-0000-60676 410.00 S&D CARWASH MANAGEME… 215454 09/2024 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan… 501-0000-60676 779.61 S&D CARWASH MANAGEME… 215454 10/2024 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan… 501-0000-60676 779.61 WEX BANK 215466 09/26-10/25/24 - FUEL Fuel & Oil 501-0000-60674 10,948.82 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 20,406.78 Fund: 502 - INFORMATION TECHNOLOGY
MICROSOFT CORPORATION 175 10/10-11/09/24 - MS AZURE ONLINE SV… Software Licenses 502-0000-60301 789.96 BMO FINANCIAL GROUP 215407 7-1-25-to 9-18-25- BLUEBEAM LICENSE … Prepaid Expense 502-0000-13600 2,300.00 BMO FINANCIAL GROUP 215407 9-19-24 to 6-30-25- BLUEBEAM SOFTW… Software Licenses 502-0000-60301 8,700.00 BMO FINANCIAL GROUP 215407 11/2024 - MOBILE SERVICE MANAGEM… Software Licenses 502-0000-60301 324.00 BMO FINANCIAL GROUP 215407 10/2024 - EMAIL PROTECTION SOFTWA… Software Licenses 502-0000-60301 499.00 BMO FINANCIAL GROUP 215407 IPHONE CASES Operating Supplies 502-0000-60420 563.64 BMO FINANCIAL GROUP 215407 KEYBOARDS, USB, CORD COVERS Operating Supplies 502-0000-60420 478.43 BMO FINANCIAL GROUP 215407 11/2024 - HULU SUBSCRIPTION Cable/Internet - Utilities 502-0000-61400 87.99 BMO FINANCIAL GROUP 215407 EOC BATTERY REPLACEMENT Machinery & Equipment 502-0000-80100 326.24 BMO FINANCIAL GROUP 215407 AMAZON REFUND Machinery & Equipment 502-0000-80100 -110.48 BMO FINANCIAL GROUP 215407 SECURITY MONITOR Machinery & Equipment 502-0000-80100 110.48 BMO FINANCIAL GROUP 215407 SRR DOMAIN RENEWAL Software Licenses 502-0000-60301 172.47 BMO FINANCIAL GROUP 215407 APPLE MAGIC KEYBOARDS Operating Supplies 502-0000-60420 753.64 BMO FINANCIAL GROUP 215407 LAPTOP BATTERY Machinery & Equipment 502-0000-80100 135.93 BMO FINANCIAL GROUP 215407 IPADS & APPLE PENCILS (2) Machinery & Equipment 502-0000-80100 2,932.03 CLEARGOV INC. 215418 FY 23/24 BUDGETING SOFTWARE Software Licenses 502-0000-60301 36,400.00 CLEARGOV INC. 215418 FY 24/25 BUDGETING SOFTWARE Software Licenses 502-0000-60301 37,492.00 FRONTIER COMMUNICATIO… 215428 R/C 3/4-7/3/24 LIBRARY INTERNET TO 2… Cable/Internet - Utilities 502-0000-61400 -2,912.17 RINCON CONSULTANTS, INC. 215452 10/2024 GEOGRAPHIC INFORMATION S… Software Licenses 502-0000-60301 9,191.75 TRITON TECHNOLOGY SOLUT… 215462 WC AV UPGRADES Machinery & Equipment 502-0000-80100 274.29 Fund 502 - INFORMATION TECHNOLOGY Total: 98,509.20
Fund: 504 - INSURANCE FUND
BMO FINANCIAL GROUP 215407 EXERCISE BALL FOR EMPLOYEE # 471 & … Operating Supplies 504-1010-60420 59.40 BMO FINANCIAL GROUP 215407 EXERCISE BALL FOR EMPLOYEE #338 Operating Supplies 504-1010-60420 39.30 Fund 504 - INSURANCE FUND Total: 98.70
Fund: 601 - SILVERROCK RESORT
LOWE'S HOME IMPROVEME… 215438 AIR COMPRESSOR FOR SRR YARD Repair & Maintenance 601-0000-60660 1,120.96 Fund 601 - SILVERROCK RESORT Total: 1,120.96
Grand Total: 1,317,834.80
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Demand Register Packet: APPKT03985 - 11/15/2024 JB
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 200,004.26
201 - GAS TAX FUND 161,356.76
202 - LIBRARY & MUSEUM FUND 10,494.27
215 - LIGHTING & LANDSCAPING FUND 37,314.93
226 - EMERGENCY MANAGEMENT PERFORMANCE GRAN… 335.08
241 - HOUSING AUTHORITY 6,720.68
247 - ECONOMIC DEVELOPMENT FUND 532.44
401 - CAPITAL IMPROVEMENT PROGRAMS 780,940.74
501 - FACILITY & FLEET REPLACEMENT 20,406.78
502 - INFORMATION TECHNOLOGY 98,509.20
504 - INSURANCE FUND 98.70
601 - SILVERROCK RESORT 1,120.96
Grand Total: 1,317,834.80
Account Summary
Account Number Account Name Expense Amount
101-0000-20303 TBID Due to VGPS 52,148.16
101-0000-20950 Suspense Account 217.35
101-0000-22830 Miscellaneous Deposits 1,600.00
101-0000-42400 Building Permits 122.04
101-0000-43635 VGPS TBID Admin Fee -2,607.40
101-1001-60320 Travel & Training 7,997.98
101-1001-60420 Operating Supplies 130.15
101-1002-60320 Travel & Training 792.58
101-1002-60351 Membership Dues 130.00
101-1002-60400 Office Supplies 43.49
101-1004-60125 Temporary Agency Servi… 10,125.97
101-1004-60129 Recruiting/Pre-Employm… 460.97
101-1004-60320 Travel & Training 582.15
101-1004-60340 Employee Recognition E… 577.16
101-1004-60400 Office Supplies 23.06
101-1004-60420 Operating Supplies 388.33
101-1005-60320 Travel & Training 298.00
101-1005-60400 Office Supplies 86.29
101-1005-60420 Operating Supplies 366.13
101-1006-60102 Administration 3,783.99
101-1006-60106 Auditors 29,120.00
101-1006-60320 Travel & Training 1,312.08
101-1006-60400 Office Supplies 267.54
101-1007-60403 Citywide Supplies 335.18
101-2001-60109 LQ Police Volunteers 204.93
101-2001-60168 School Officer 10,323.11
101-2001-60174 Blood/Alcohol Testing 2,676.01
101-2001-60175 Special Enforcement Fu… 1,488.25
101-2001-60176 Sheriff - Other 675.60
101-2001-61400 Cable/Internet - Utilities 536.20
101-2002-60110 Volunteers - Fire 335.90
101-2002-60431 Materials/Supplies 8.93
101-2002-60691 Maintenance/Services 159.85
101-2002-61101 Electricity - Utilities 1,665.31
101-3002-60420 Operating Supplies 605.04
101-3003-60149 Community Experiences 17,709.29
101-3003-60420 Operating Supplies 129.90
101-3005-60117 Civic Center Lake Maint… 830.00
101-3005-60431 Materials/Supplies 5,338.08
101-3005-60690 Uniforms 274.39
101-3005-60691 Maintenance/Services 860.58
101-3005-61102 Electric - Monticello Park… 13.41
101-3005-61108 Electric - Colonel Paige -… 834.06
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Account Summary
Account Number Account Name Expense Amount
101-3005-61110 Electric - Adams Park - Ut… 35.85
101-3005-61111 Electric - Velasco Park - … 14.04
101-3005-61300 Telephone - Utilities 70.53
101-3007-60137 Community Engagement 500.25
101-3007-60320 Travel & Training 849.00
101-3007-60351 Membership Dues 244.95
101-3007-60420 Operating Supplies 12.21
101-3007-60450 Sponsorships/Advertising 500.00
101-3008-60115 Janitorial 15,833.98
101-3008-60431 Materials/Supplies 1,140.88
101-3008-60432 Tools/Equipment 255.02
101-3008-61101 Electricity - Utilities 8,548.34
101-6001-60320 Travel & Training 650.16
101-6001-60400 Office Supplies 26.02
101-6001-60420 Operating Supplies 169.49
101-6002-60320 Travel & Training 2,040.50
101-6003-60320 Travel & Training 791.69
101-6003-60690 Uniforms 139.20
101-6004-60103 Professional Services 4,018.43
101-6004-60111 Administrative Citation … 238.74
101-6004-60320 Travel & Training 2,647.15
101-6004-60425 Supplies - Field 1,693.20
101-6006-60320 Travel & Training 599.00
101-7001-60320 Travel & Training 791.07
101-7001-60400 Office Supplies 80.33
101-7002-60183 Map/Plan Checking 700.00
101-7003-60320 Travel & Training 70.52
101-7003-60420 Operating Supplies 193.90
101-7003-60432 Tools/Equipment 43.48
101-7006-60146 PM 10 - Dust Control 2,804.00
101-7006-60320 Travel & Training 1,156.71
101-7006-60427 Safety Gear 175.58
201-7003-60431 Materials/Supplies 117.25
201-7003-72111 Road Improvements 161,239.51
202-3004-60115 Janitorial 3,264.32
202-3004-60691 Maintenance/Services 2,391.16
202-3004-61400 Cable/Internet - Utilities 2,912.17
202-3006-60115 Janitorial 989.54
202-3006-60431 Materials/Supplies 937.08
215-7004-60320 Travel & Training 745.04
215-7004-60431 Materials/Supplies 32,215.08
215-7004-60691 Maintenance/Services 3,000.00
215-7004-61116 Electric - Utilities 881.11
215-7004-61117 Electric - Medians - Utilit… 473.70
226-0000-60432 Tools/Equipment 335.08
241-9101-60103 Professional Services 6,720.68
247-0000-60461 Marketing & Tourism Pr… 532.44
401-0000-20600 Retention Payable 0.00
401-0000-60188 Construction 780,940.74
501-0000-60674 Fuel & Oil 10,948.82
501-0000-60676 Vehicle Repair & Maint… 8,303.14
501-0000-60679 Motorcycle Repair & Ma… 1,154.82
502-0000-13600 Prepaid Expense 2,300.00
502-0000-60301 Software Licenses 93,569.18
502-0000-60420 Operating Supplies 1,795.71
502-0000-61400 Cable/Internet - Utilities -2,824.18
502-0000-80100 Machinery & Equipment 3,668.49
504-1010-60420 Operating Supplies 98.70
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Demand Register Packet: APPKT03985 - 11/15/2024 JB
12/9/2024 6:53:36 PM Page 9 of 9
Account Summary
Account Number Account Name Expense Amount
601-0000-60660 Repair & Maintenance 1,120.96
Grand Total: 1,317,834.80
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 484,830.61
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 779,824.27 111205RP Retention Payable Dune Palms Bridge Imp/BRLKS-5433(014) 0.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 30,185.41 202329E Citywide Lighting Maintenance Srv… Citywide Lighting Maintenance Srvcs (L&L AD 89-1) 860.58 2425TMICT Construction Expense FY24/25 Traffic Maintenance Improvements 1,116.47 IRONE Ironman Expense Ironman Event 9,745.00
PWSE Pancake With Santa Expense Pancake With Santa 777.63 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 4,018.43 TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony 3,631.60 VETSE Veterans Day Ceremony Expense Veterans Day Ceremony 2,844.80 Grand Total: 1,317,834.80
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
City of La Quinta Packet: APPKT03993 - 11/22/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
JENSEN, SHARLA W 176 1 DAY SESSION CLASSES Instructors 101-3002-60107 144.00 JENSEN, SHARLA W 176 PERSONAL TRAINING 3 SESSIONS CLASS… Instructors 101-3002-60107 396.00 JENSEN, SHARLA W 176 PERSONAL TRAINING 6 SESSIONS CLASS… Instructors 101-3002-60107 528.00 RUTAN & TUCKER 177 1011620 REIMBURSEMENT MATTERS Developer Deposits 101-0000-22810 2,214.00 RUTAN & TUCKER 177 1011618 TELECOMMUNICATIONS Attorney 101-1003-60153 270.00 RUTAN & TUCKER 177 1011615 CODE ENFORCEMENT Attorney 101-1003-60153 54.00 RUTAN & TUCKER 177 1011613 PERSONAL GENERAL Attorney 101-1003-60153 150.00 RUTAN & TUCKER 177 1011619 RESPONSES FOR PUBLIC RECO… Attorney 101-1003-60153 11,728.99 RUTAN & TUCKER 177 1011617 RETAINER MATTER Attorney 101-1003-60153 13,200.00 RUTAN & TUCKER 177 1011622 SURPLUS LAND DISPOSITIONS Attorney 101-1003-60153 4,782.00 RUTAN & TUCKER 177 1011035 GENERAL Attorney 101-1003-60153 4,640.81 RUTAN & TUCKER 177 1011614 LITIGATION Attorney/Litigation 101-1003-60154 5,736.00 RUTAN & TUCKER 177 1010081 REIMBURSEMENT MATTERS Developer Deposits 101-0000-22810 8,532.00 RUTAN & TUCKER 177 1010079 DUNE PALMS PROJECT RIGHT … Attorney 101-1003-60153 180.00 RUTAN & TUCKER 177 1010082 SURPLUS LAND DISPOSITIONS Attorney 101-1003-60153 2,289.00 RUTAN & TUCKER 177 1010077 RETAINER MATTER Attorney 101-1003-60153 13,200.00 RUTAN & TUCKER 177 1010084 OLD TOWN FOOD TRUCK DISP… Attorney 101-1003-60153 3,207.00 RUTAN & TUCKER 177 1010084 OLD TOWN FOOD TRUCK ADM… Attorney 101-1003-60153 1,680.00 RUTAN & TUCKER 177 1010073 GENERAL Attorney 101-1003-60153 7,953.31 RUTAN & TUCKER 177 1010074 PERSONAL GENERAL Attorney 101-1003-60153 1,890.00 RUTAN & TUCKER 177 1010080 RESPONSES FOR PUBLIC RECO… Attorney 101-1003-60153 1,245.98 RUTAN & TUCKER 177 1010076 CODE ENFORCEMENT Attorney 101-1003-60153 3,349.47 RUTAN & TUCKER 177 1010078 SRR RESORT Attorney 101-1003-60153 2,310.00 RUTAN & TUCKER 177 1010075 LITIGATION GENERAL Attorney/Litigation 101-1003-60154 630.00 RUTAN & TUCKER 177 1011747 OLD TOWN FOOD TRUCK DISP… Attorney 101-1003-60153 135.00 RUTAN & TUCKER 177 1011746 SURPLUS LAND Attorney 101-1003-60153 1,020.00 RUTAN & TUCKER 177 1011729 CODE Attorney 101-1003-60153 513.00 RUTAN & TUCKER 177 1012075 RETAINER MATTER Attorney 101-1003-60153 13,200.00 RUTAN & TUCKER 177 1011732 RESPONSES FOR PUBLIC RECO… Attorney 101-1003-60153 178.99 RUTAN & TUCKER 177 1011731 GENERAL IP Attorney 101-1003-60153 604.00 RUTAN & TUCKER 177 1011727 GENERAL Attorney 101-1003-60153 8,059.31 RUTAN & TUCKER 177 1011728 LITIGATION GENERAL Attorney/Litigation 101-1003-60154 3,411.90 ALL STAR WATER HEATERS, I… 215467 REFUND DUPLICATE PAYMENT BPLB202… Over Payments, AR Policy 101-0000-20330 173.34 ALL STAR WATER HEATERS, I… 215467 REFUND DUPLICATE PAYMENT BPLB202… Credit Card Fees 101-6001-60122 1.95 ALLIANT INSURANCE SERVIC… 215468 12/14/24 - INSURANCE FOR PANCAKES… Community Experiences 101-3003-60149 492.00 ALLIANT INSURANCE SERVIC… 215468 12/6/24 INSURANCE FOR TREE LIGHTING… Community Experiences 101-3003-60149 492.00 ANDERSON COMMUNICATI… 215469 09/05/24 - EOC ANTENNAS SERVICE CALL Mobile/Cell Phones/Satellites 101-2002-61304 260.00 ANSAFONE CONTACT CENTE… 215470 12/2024 - PM 10 ANSWERING SERVICES PM 10 - Dust Control 101-7006-60146 165.52 AURELIO FABIAN 215471 REFUND OVERPAYMENT CREDIT CARD F… Credit Card Fees 101-6001-60122 23.36 CALIFORNIA MUNICIPAL TRE… 215473 INVESTMENT POLICY CERTIFICATION FEE Subscriptions & Publications 101-1006-60352 175.00 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water - Utilities 101-2002-61200 124.12 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water -Monticello Park - Utili… 101-3005-61201 1,255.36 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 300.16 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water -Pioneer Park - Utilities 101-3005-61207 2,080.01 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water -Community Park - Util… 101-3005-61209 537.40 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water - Utilities 101-3008-61200 26.08 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water - Utilities 101-2002-61200 581.51 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 26.08 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water - Utilities 101-3008-61200 74.36 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 1,270.93 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water - Utilities 101-2002-61200 200.73 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water -Eisenhower Park - Util… 101-3005-61203 440.35 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 184.61 198 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount COACHELLA VALLEY WATER D… 215479 WATER SERVICE PM 10 - Dust Control 101-7006-60146 43.90 COUNTY OF RIVERSIDE PUBL… 215480 10/2024 - RADIO MAINTENANCE Operating Supplies 101-2001-60420 253.98 DEPARTMENT OF JUSTICE 215481 10/2024 - PRE-EMPLOYMENT FINGERPR… Recruiting/Pre-Employment 101-1004-60129 32.00 DEPARTMENT OF JUSTICE 215481 10/2024 - BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 70.00 DESERT ALARM 215482 REFUND OVERPAYMENT CREDIT CARD F… Credit Card Fees 101-6001-60122 18.37 DESERT CONCEPTS CONSTR… 215483 11/6-11/8/24 - CIVIC CENTER PLANT RE… Maintenance/Services 101-3005-60691 3,780.00 DESERT CONCEPTS CONSTR… 215483 10/25-10/26/24 - CIVIC CENTER CAMPU… Maintenance/Services 101-3005-60691 3,600.00 DESERT ELECTRIC SUPPLY 215484 FREIGHT Materials/Supplies 101-3005-60431 543.75 DESERT ELECTRIC SUPPLY 215484 RETROFIT LED LIGHTS Materials/Supplies 101-3005-60431 4,338.76 DESERT SUN 215485 10/01-11/30/24 - NEWPAPER SUBSCRIP… Operating Supplies 101-1005-60420 11.24 DUNN-EDWARDS CORPORAT… 215486 PAINT & PAINT SUPPLIES Materials/Supplies 101-3008-60431 105.76 FEDEX 215487 11/06/24 - OVERNIGHT MAIL Postage 101-1007-60470 22.47 FIRST CHOICE A/C & HEATING… 215488 LQ SNACK BAR HVAC REPAIRS HVAC 101-3008-60667 445.00 FRANCHISE TAX BOARD 215489 GARNISHMENT Garnishments Payable 101-0000-20985 223.79 FRONTIER COMMUNICATIO… 215490 11/2024 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 62.81 GRAINGER 215491 FRAMED MIRROR Materials/Supplies 101-3008-60431 541.01 GRAINGER 215491 STORAGE TOTES Operating Supplies 101-7003-60420 188.09 GRAINGER 215491 OPERATING SUPPLIES Operating Supplies 101-7003-60420 292.42 HORIZON LIGHTING 215493 LANDSCAPE ELECTRICAL SERVICES Maintenance/Services 101-3005-60691 906.40 HR GREEN PACIFIC INC 215494 10/2024 - ONCALL PLAN CHECK ENGINE… Map/Plan Checking 101-7002-60183 1,170.00 HYDROSPROUT, INC 215495 SILVERROCK PERIMETER DUST STABILIZ… PM 10 - Dust Control 101-7006-60146 19,793.66 IRC CORPORATION 215497 08/2024 - PRE-EMPLOYMENT BACKGRO… Recruiting/Pre-Employment 101-1004-60129 415.65 JOSE CISNEROS 215498 10/21-10/25/24 - CASEO MODULE 1 RE… Travel & Training 101-6004-60320 402.92 KEENAN & ASSOCIATES 215499 FY 24/25 VIRTUAL BENEFIT FAIR CONSU… Consultants/Employee Servic… 101-1004-60104 500.00 MATRIX CONSULTING GROUP 215501 PUBLIC WORKS ASSESSMENT Consultants/Employee Servic… 101-1004-60104 5,650.00 MCGRATH METAL 215502 VETERANS AND COMMUNITY AWARD P… Community Experiences 101-3003-60149 2,139.73 MERCHANTS BUILDING MAI… 215503 10/17/24 - CH DEEP DISINFECTING CLE… Janitorial 101-3008-60115 730.00 MERCHANTS BUILDING MAI… 215503 11/8/24 - CH PRESSURE WASHING ENTR… Janitorial 101-3008-60115 375.00 MERCHANTS BUILDING MAI… 215503 11/7/24 - SRR BUILDING WINDOW CLE… Janitorial 101-3008-60115 290.00 MISSION LINEN SUPPLY 215504 UNIFORMS Uniforms 101-3005-60690 1,663.45 MISSION LINEN SUPPLY 215504 UNIFORMS Uniforms 101-3008-60690 980.01 NOVAK, JAN 215505 PICKLEBALL 101 BEGINNER CLASS Instructors 101-3002-60107 672.00 NXT POOLS & MODS 215507 REFUND OVERPAYMENT CREDIT CARD F… Credit Card Fees 101-6001-60122 23.85 NXT POOLS & MODS 215507 REFUND OVERPAYMENT CREDIT CARD F… Credit Card Fees 101-6001-60122 23.85 OCEAN SPRINGS TECH INC 215508 11/2024 - FB POOL MONTHLY MAINTEN… Fritz Burns Pool Maintenance 101-3005-60184 6,386.00 OCEAN SPRINGS TECH INC 215508 11/12/24 - FB POOL LEAKING HOSE BIBB… Fritz Burns Pool Maintenance 101-3005-60184 125.00 ODP BUSINESS SOLUTIONS, L… 215509 BATTERIES, TISSUE, WALL CALENDARS Office Supplies 101-1002-60400 157.98 ODP BUSINESS SOLUTIONS, L… 215509 OFFICE SUPPLIES Operating Supplies 101-6006-60420 206.45 ODP BUSINESS SOLUTIONS, L… 215509 CARDSTOCK & WALL CALENDARS Office Supplies 101-1005-60400 167.66 PALMS TO PINES PRINTING 215511 CERTIFICATE COVERS Printing 101-3007-60410 1,426.56 PETRA-1, LP 215512 WC GYM WIPES 4 CASES Operating Supplies 101-3002-60420 882.32 PLANIT REPROGRAPHICS SYS… 215513 NAME PLATES FOR PUBLIC MEETINGS Operating Supplies 101-1007-60401 1,722.06 PLANIT REPROGRAPHICS SYS… 215513 TALUS PROJECT TIMELINE SIGNS Printing 101-3007-60410 53.71 PROPER SOLUTIONS INC 215514 08/2/24 - TEMP AGENCY SVCS J.FERNA… Temporary Agency Services 101-6004-60125 406.21 RED TERRA NURSERY, LLC 215516 PLANTS Materials/Supplies 101-3005-60431 1,573.07 RIVERSIDE ASSESSOR 215517 10/2024 - RECORDING FEES Due to County Recorder 101-0000-20325 238.00 SERGIO TORRES-ZAZUETA 215519 10/21-10/25 CACEO MODULE 1 REIMB S… Travel & Training 101-6004-60320 417.31 SHIRY, TERESA 215520 BALLROOM LATIN SWING CLASS Instructors 101-3002-60107 78.75 SHIRY, TERESA 215520 BALLROOM LATIN SWING DI CLASSES Instructors 101-3002-60107 52.50 SIGNATURE TINT 215521 LQ PARK WORKOUT WALL VINYL REPLA… Maintenance/Services 101-3005-60691 600.00 SMART & FINAL 215522 SNACKS FOR FIRE EXTINGUISHER TRAIN… Travel & Training 101-1004-60320 162.56 SMART & FINAL 215522 SUPPLIES FOR FIRE EXTINGUISHER TRAIN… Office Supplies 101-1004-60400 11.19 SOUTHWEST AQUATICS INC 215524 INSTALL TWO LAKE AIR COMPRESSORS Civic Center Lake Maintenan… 101-3005-60117 3,733.00 STAPLES ADVANTAGE 215526 SMALL TOTE BIN Citywide Supplies 101-1007-60403 49.91 STAPLES ADVANTAGE 215526 OFFICE SUPPLIES Office Supplies 101-7001-60400 75.74 SUSAN ALEXANDRA BRAUC… 215527 NIDRA MEDITATION AND SOUND CLASS Instructors 101-3002-60107 42.00 SUSAN ALEXANDRA BRAUC… 215527 NIDRA MEDITATION AND SOUND CLASS Instructors 101-3002-60107 42.00 TERRA NOVA PLANNING & R… 215528 09/01-10/31/24 - ONCALL PLANNING SE… Professional Services 101-6002-60103 6,313.44 THE SHERWIN-WILLIAMS CO. 215529 PAINT Materials/Supplies 101-3008-60431 93.10 THE SHERWIN-WILLIAMS CO. 215529 PAINT Operating Supplies 101-7003-60420 108.93 199 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03993 - 11/22/2024 JB
12/9/2024 6:52:43 PM Page 3 of 7
Vendor Name Payment Number Description (Item) Account Name Account Number Amount TPX COMMUNICATIONS 215531 10/23-11/22/24 - EOC PHONE SERVICE Telephone - Utilities 101-2002-61300 807.52 UNITED WAY OF THE DESERT 215533 CONTRIBUTION United Way Deductions 101-0000-20981 32.00 VALLEY LOCK & SAFE 215535 LOCK SERVICES Materials/Supplies 101-3008-60431 141.38 VALLEY PATIOS INC 215536 REFUND OVERPAYMENT CREDIT FEE BP… Credit Card Fees 101-6001-60122 20.37 VERIZON WIRELESS 215537 09/26-10/25/24 - LQPD CELLS (6852) Telephone - Utilities 101-2001-61300 891.83 VINTAGE ASSOCIATES 215538 11/04-11/08/24 - EXTRA WORKERS Maintenance/Services 101-3005-60691 3,200.00 VINTAGE E & S INC 215539 10/24/24 - LQ PARK SPOT LIGHT REPAIR Maintenance/Services 101-3005-60691 393.17 VINTAGE E & S INC 215539 10/24/24 - ADAMS PARK LIGHTING MAI… Maintenance/Services 101-3005-60691 848.36 VINTAGE E & S INC 215539 10/28/24 CIVIC CENTER PARK FLOOD LI… Maintenance/Services 101-3005-60691 1,359.87 VINTAGE E & S INC 215539 SEASONS DOG PARK REPLACED LIGHT B… Maintenance/Services 101-3005-60691 552.27 VINTAGE E & S INC 215539 10/11/24 - PIONEER DOG PARK LED LA… Maintenance/Services 101-3005-60691 252.67 WILLDAN 215541 9/30-10/1/24 - SPEED SURVEY UPDATES Traffic Counts/Studies 101-7006-60145 3,641.25 WILLDAN 215541 10/17-10/23/24 - SPEED SURVEY UPDAT… Traffic Counts/Studies 101-7006-60145 1,002.00 WILLIAMS, BILLEE 215542 PILATES CLASS Instructors 101-3002-60107 182.00 WILLIAMS, BILLEE 215542 MAT PILATES DI CLASSES Instructors 101-3002-60107 75.60 XPRESS GRAPHICS 215543 SOL POSTCARD MAILERS Advertising 101-6002-60450 1,000.19 XPRESS GRAPHICS 215543 FALSE ALARM POSTCARDS (1,500) LQ Police Volunteers 101-2001-60109 355.48 Fund 101 - GENERAL FUND Total: 216,508.91
Fund: 201 - GAS TAX FUND
MARTIN MARIETTA 215500 ASPHALT Asphalt 201-7003-60430 249.02 MISSION LINEN SUPPLY 215504 UNIFORMS Uniforms 201-7003-60690 1,681.56 SIGNATURE TINT 215521 LA FONDA STREET SIGN REPLACEMENT Traffic Control Signs 201-7003-60429 175.00 TOPS' N BARRICADES INC 215530 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 723.84 Fund 201 - GAS TAX FUND Total: 2,829.42
Fund: 202 - LIBRARY & MUSEUM FUND
CINTAS FIRST AID & SAFETY 215477 LIBRARY FIRST AID SERVICES Operating Supplies 202-3004-60420 79.41 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water - Utilities 202-3006-61200 615.83 FRONTIER COMMUNICATIO… 215490 11/04-12/03/24 - LIBRARY DIA CIRCUIT Cable/Internet - Utilities 202-3004-61400 690.00 RAINY DAY ROOFING INC. 215515 LIBRARY ROOF REPAIRS Building Improvements 202-3004-72110 11,962.95 USA DRAIN AND PLUMBING… 215534 LIBRARY RESTROOM TOILET REPAIR Maintenance/Services 202-3004-60691 1,715.00 USA DRAIN AND PLUMBING… 215534 LIBRARY RESTROOM TOILET REPAIR Maintenance/Services 202-3004-60691 1,200.00 USA DRAIN AND PLUMBING… 215534 LIBRARY RESTROOM TOILET REPAIR Maintenance/Services 202-3004-60691 1,400.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 17,663.19
Fund: 215 - LIGHTING & LANDSCAPING FUND
COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water - Medians - Utilities 215-7004-61211 4,861.73 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water - Medians - Utilities 215-7004-61211 607.18 COACHELLA VALLEY WATER D… 215479 WATER SERVICE Water - Medians - Utilities 215-7004-61211 5,546.06 DESERT CONCEPTS CONSTR… 215483 10/28-11/1/24 - HWY 111 LANDSCAPE R… Maintenance/Services 215-7004-60691 8,190.00 DESERT CONCEPTS CONSTR… 215483 11/04-11/05/24 - HWY 111 LANDSCAPE… Maintenance/Services 215-7004-60691 4,320.00 DESERT CONCEPTS CONSTR… 215483 11/12-11/15/24 - PLANT REPLACEMENT Maintenance/Services 215-7004-60691 5,040.00 FRONTIER COMMUNICATIO… 215490 11/07-12/06/24 - PHONE SERVICE Electric - Utilities 215-7004-61116 152.44 IMPERIAL IRRIGATION DIST 215496 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 441.34 IMPERIAL IRRIGATION DIST 215496 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 34.21 ROTOLIGHTNG, INC 215518 PALM TREE LIGHT CHANGING COLOR SE… Materials/Supplies 215-7004-60431 300.00 SMITH PIPE & SUPPLY CO 215523 IRRIGATION PARTS Materials/Supplies 215-7004-60431 368.41 SMITH PIPE & SUPPLY CO 215523 IRRIGATION PARTS Materials/Supplies 215-7004-60431 321.89 STAPLES ADVANTAGE 215526 OFFICE SUPPLIES Operating Supplies 215-7004-60420 191.37 TRI-STATE MATERIALS INC 215532 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 4,326.89 VINTAGE E & S INC 215539 10/7-10/10/24 HWY 111 MEDIAN LIGHT… Maintenance/Services 215-7004-60691 4,895.66 VINTAGE E & S INC 215539 10/17-11/1/24 HWY 111 MEDIAN LIGHT… Maintenance/Services 215-7004-60691 11,069.03 W.D. YOUNG & SONS 215540 PALMS TREES FOR HWY 111 Materials/Supplies 215-7004-60431 3,750.00 W.D. YOUNG & SONS 215540 PALMS TREES HWY 111 CRANE SERVICE Maintenance/Services 215-7004-60691 1,000.00 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 55,416.21 Fund: 241 - HOUSING AUTHORITY
RUTAN & TUCKER 177 1011616 HOUSING AUTHORITY MISC Attorney 241-9101-60153 300.00 RUTAN & TUCKER 177 1011733 REIMBURSEMENT MATTERS Attorney 241-9101-60153 5,892.00 RUTAN & TUCKER 177 1011730 HOUSING AUTHORITY Attorney 241-9101-60153 702.00 Fund 241 - HOUSING AUTHORITY Total: 6,894.00
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Demand Register Packet: APPKT03993 - 11/22/2024 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 270 - ART IN PUBLIC PLACES FUND
CJR DESIGN 215478 FY 2526-CJ Rench Design -Temporary Lo… Prepaid Expense 270-0000-13600 2,250.00 CJR DESIGN 215478 FY 2627-CJ Rench Design -Temporary Lo… Prepaid Expense 270-0000-13600 1,500.00 CJR DESIGN 215478 FY 2425-CJ Rench Design -Temporary Lo… Art Purchases 270-0000-74800 1,500.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 5,250.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
GRANITE CONSTRUCTION C… 215492 EISENHOWER RETENTION BASIN SLOPE … Retention Payable 401-0000-20600 -16,619.20 GRANITE CONSTRUCTION C… 215492 EISENHOWER RETENTION BASIN SLOPE … Construction 401-0000-60188 332,384.00 NV5 215506 09/29-10/26/24 - NAVARRO PLAZA SUR… Technical 401-0000-60108 4,210.50 PLANIT REPROGRAPHICS SYS… 215513 EISENHOWER BASIN SLOPE REPAIR BID … Construction 401-0000-60188 502.47 ST. FRANCIS ELECTRIC, LLC 215525 10/2024 - ONCALL TRAFFIC SIGNAL MAI… Construction 401-0000-60188 508.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 320,985.77 Fund: 501 - FACILITY & FLEET REPLACEMENT
AUTOZONE 215472 BRASS SWAN TERMINAL Parts, Accessories, and Upfits 501-0000-60675 13.42 AUTOZONE 215472 BATTERY CHARGER Parts, Accessories, and Upfits 501-0000-60675 193.03 CHEVROLET CADILLAC 215476 22 CHEVY SILVERADO VIN F253247 OIL … Vehicle Repair & Maintenan… 501-0000-60676 106.29 PACIFIC MOBILE STRUCTURES… 215510 12/2024 - PW TRAILER RENTAL Building Leases 501-0000-71032 3,088.51 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 3,401.25 Fund: 502 - INFORMATION TECHNOLOGY
CARAHSOFT TECHNOLOGY C… 215474 25 ZOOM PHONE LICENSES Software Licenses 502-0000-60301 1,172.25 CHARTER COMMUNICATIONS… 215475 11/10-12/09/24 - CH CABLE (2601) Cable/Internet - Utilities 502-0000-61400 189.94 CHARTER COMMUNICATIONS… 215475 11/10-12/09/24 - CH INTERNET (1801) Cable/Internet - Utilities 502-0000-61400 2,079.00 CHARTER COMMUNICATIONS… 215475 11/10-12/09/24 - WC CABLE (2101) Cable/Internet - Utilities 502-0000-61400 13.22 CHARTER COMMUNICATIONS… 215475 11/10-12/09/24 - CITY YARD CABLE (580… Cable/Internet - Utilities 502-0000-61400 82.07 FRONTIER COMMUNICATIO… 215490 10/25-11/24/24 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 112.15 FRONTIER COMMUNICATIO… 215490 11/03-12/02/24 - 2ND CITY INTERNET LI… Cable/Internet - Utilities 502-0000-61400 2,619.16 FRONTIER COMMUNICATIO… 215490 11/04-12/03/24 - WC DIA CIRCUIT Cable/Internet - Utilities 502-0000-61400 690.00 FRONTIER COMMUNICATIO… 215490 10/27-11/26/24 - BLACKHAWK/LQ PARK… Cable/Internet - Utilities 502-0000-61400 110.64 FRONTIER COMMUNICATIO… 215490 11/04-12/03/24 - DSL SVC Cable/Internet - Utilities 502-0000-61400 714.54 STAPLES ADVANTAGE 215526 LAPTOP STAND Operating Supplies 502-0000-60420 47.51 TPX COMMUNICATIONS 215531 10/23-11/22/24 - PHONE SERVICE Telephone - Utilities 502-0000-61300 3,028.99 VERIZON WIRELESS 215537 10/02-11/01/24 - BACKUP SERVER (2183) Cable/Internet - Utilities 502-0000-61400 66.87 VERIZON WIRELESS 215537 10/02-11/01/24 - CITY IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,256.02 VERIZON WIRELESS 215537 10/02-11/01/24 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 4,750.70 Fund 502 - INFORMATION TECHNOLOGY Total: 16,933.06
Fund: 503 - PARK EQUIP & FACILITY FUND
DESERT CONCEPTS CONSTR… 215483 CIVIC CENTER CAMPUS FOUNTAIN INST… Parks 503-0000-71060 17,450.00 Fund 503 - PARK EQUIP & FACILITY FUND Total: 17,450.00
Fund: 504 - INSURANCE FUND
CINTAS FIRST AID & SAFETY 215477 WC FIRST AID SERVICES Operating Supplies 504-1010-60420 124.46 CINTAS FIRST AID & SAFETY 215477 LANDSCAPE MAINT FIRST AID SERVICES Operating Supplies 504-1010-60420 54.05 CINTAS FIRST AID & SAFETY 215477 PW YARD FIRST AID SERVICES Operating Supplies 504-1010-60420 70.99 CINTAS FIRST AID & SAFETY 215477 WC FIRST AID SERVICES Operating Supplies 504-1010-60420 59.34 CINTAS FIRST AID & SAFETY 215477 CH FIRST AID SERVICES Operating Supplies 504-1010-60420 433.21 Fund 504 - INSURANCE FUND Total: 742.05
Grand Total: 664,073.86
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Demand Register Packet: APPKT03993 - 11/22/2024 JB
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 216,508.91
201 - GAS TAX FUND 2,829.42
202 - LIBRARY & MUSEUM FUND 17,663.19
215 - LIGHTING & LANDSCAPING FUND 55,416.21
241 - HOUSING AUTHORITY 6,894.00
270 - ART IN PUBLIC PLACES FUND 5,250.00
401 - CAPITAL IMPROVEMENT PROGRAMS 320,985.77
501 - FACILITY & FLEET REPLACEMENT 3,401.25
502 - INFORMATION TECHNOLOGY 16,933.06
503 - PARK EQUIP & FACILITY FUND 17,450.00
504 - INSURANCE FUND 742.05
Grand Total: 664,073.86
Account Summary
Account Number Account Name Expense Amount
101-0000-20325 Due to County Recorder 238.00
101-0000-20330 Over Payments, AR Policy 173.34
101-0000-20981 United Way Deductions 32.00
101-0000-20985 Garnishments Payable 223.79
101-0000-22810 Developer Deposits 10,746.00
101-1002-60400 Office Supplies 157.98
101-1003-60153 Attorney 95,840.86
101-1003-60154 Attorney/Litigation 9,777.90
101-1004-60104 Consultants/Employee S… 6,150.00
101-1004-60129 Recruiting/Pre-Employm… 447.65
101-1004-60320 Travel & Training 162.56
101-1004-60400 Office Supplies 11.19
101-1005-60400 Office Supplies 167.66
101-1005-60420 Operating Supplies 11.24
101-1006-60352 Subscriptions & Publicat… 175.00
101-1007-60401 Operating Supplies 1,722.06
101-1007-60403 Citywide Supplies 49.91
101-1007-60470 Postage 22.47
101-2001-60109 LQ Police Volunteers 355.48
101-2001-60174 Blood/Alcohol Testing 70.00
101-2001-60420 Operating Supplies 253.98
101-2001-61300 Telephone - Utilities 891.83
101-2002-61200 Water - Utilities 906.36
101-2002-61300 Telephone - Utilities 807.52
101-2002-61304 Mobile/Cell Phones/Sate… 260.00
101-3002-60107 Instructors 2,212.85
101-3002-60420 Operating Supplies 882.32
101-3003-60149 Community Experiences 3,123.73
101-3005-60117 Civic Center Lake Maint… 3,733.00
101-3005-60184 Fritz Burns Pool Mainten… 6,511.00
101-3005-60431 Materials/Supplies 6,455.58
101-3005-60690 Uniforms 1,663.45
101-3005-60691 Maintenance/Services 15,492.74
101-3005-61201 Water -Monticello Park -… 1,255.36
101-3005-61203 Water -Eisenhower Park … 440.35
101-3005-61204 Water -Fritz Burns Park -… 300.16
101-3005-61205 Water -Velasco Park - Uti… 184.61
101-3005-61206 Water -Desert Pride - Util… 1,270.93
101-3005-61207 Water -Pioneer Park - Uti… 2,080.01
101-3005-61208 Water -Seasons Park - Ut… 26.08
101-3005-61209 Water -Community Park … 537.40
101-3005-61300 Telephone - Utilities 62.81
101-3007-60410 Printing 1,480.27
101-3008-60115 Janitorial 1,395.00
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Account Summary
Account Number Account Name Expense Amount
101-3008-60431 Materials/Supplies 881.25
101-3008-60667 HVAC 445.00
101-3008-60690 Uniforms 980.01
101-3008-61200 Water - Utilities 100.44
101-6001-60122 Credit Card Fees 111.75
101-6002-60103 Professional Services 6,313.44
101-6002-60450 Advertising 1,000.19
101-6004-60125 Temporary Agency Servi… 406.21
101-6004-60320 Travel & Training 820.23
101-6006-60420 Operating Supplies 206.45
101-7001-60400 Office Supplies 75.74
101-7002-60183 Map/Plan Checking 1,170.00
101-7003-60420 Operating Supplies 589.44
101-7006-60145 Traffic Counts/Studies 4,643.25
101-7006-60146 PM 10 - Dust Control 20,003.08
201-7003-60429 Traffic Control Signs 898.84
201-7003-60430 Asphalt 249.02
201-7003-60690 Uniforms 1,681.56
202-3004-60420 Operating Supplies 79.41
202-3004-60691 Maintenance/Services 4,315.00
202-3004-61400 Cable/Internet - Utilities 690.00
202-3004-72110 Building Improvements 11,962.95
202-3006-61200 Water - Utilities 615.83
215-7004-60420 Operating Supplies 191.37
215-7004-60431 Materials/Supplies 9,067.19
215-7004-60691 Maintenance/Services 34,514.69
215-7004-61116 Electric - Utilities 593.78
215-7004-61117 Electric - Medians - Utilit… 34.21
215-7004-61211 Water - Medians - Utiliti… 11,014.97
241-9101-60153 Attorney 6,894.00
270-0000-13600 Prepaid Expense 3,750.00
270-0000-74800 Art Purchases 1,500.00
401-0000-20600 Retention Payable -16,619.20
401-0000-60108 Technical 4,210.50
401-0000-60188 Construction 333,394.47
501-0000-60675 Parts, Accessories, and … 206.45
501-0000-60676 Vehicle Repair & Maint… 106.29
501-0000-71032 Building Leases 3,088.51
502-0000-60301 Software Licenses 1,172.25
502-0000-60420 Operating Supplies 47.51
502-0000-61300 Telephone - Utilities 3,028.99
502-0000-61301 Cell/Mobile Phones 6,006.72
502-0000-61400 Cable/Internet - Utilities 6,677.59
503-0000-71060 Parks 17,450.00
504-1010-60420 Operating Supplies 742.05
Grand Total: 664,073.86
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 278,828.19
18-002E TRAVERTINE CORPORATION EXP TRAVERTINE CORPORATION 16,638.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 25,041.58 202322CT Construction Expense Eisenhower Retention Basin Slope Repair 332,886.47 202322RP Retention Payable Eisenhower Retention Basin Slope Repair -16,619.20 202328E Citywide Landscape Maintenance … Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 17,550.00 202329E Citywide Lighting Maintenance Srv… Citywide Lighting Maintenance Srvcs (L&L AD 89-1)06.40 202405T Technical Expense Citywide Miscellaneous ADA Improvements 4,210.50 2425TMICT Construction Expense FY24/25 Traffic Maintenance Improvements 508.00 203 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03993 - 11/22/2024 JB
12/9/2024 6:52:43 PM Page 7 of 7
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount PWSE Pancake With Santa Expense Pancake With Santa 492.00 SOIE SOI - Sphere of Influence Misc Exp… (SOI) Sphere of Influence Fiscal Study 1,000.19 TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony 492.00 VETSE Veterans Day Ceremony Expense Veterans Day Ceremony 2,139.73 Grand Total: 664,073.86
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
City of La Quinta Packet: APPKT04004 - 12/06/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
RADEVA, MONIKA 179 FY 24/25 WELLNESS DOLLARS REIMB M.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 ALLIANT INSURANCE SERVIC… 215544 12/03/24 INSURANCE COVERAGE FOR O… Community Experiences 101-3003-60149 543.00 ALPHA CARD 215545 BLANKS CARD & COLOR DYE FILM Operating Supplies 101-3002-60420 360.98 AMERICAN FORENSIC NURSE… 215547 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 700.00 AMERICAN FORENSIC NURSE… 215547 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 350.00 AMERICAN FORENSIC NURSE… 215547 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 210.00 ARMENDARIZ, DERRICK 215548 FY 24/25 WELLNESS DOLLARS REIMB D.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 AT&T 215549 PHONE PINGS LA241400008 Special Enforcement Funds 101-2001-60175 70.00 AT&T 215549 PHONE PINGS LA241400008 Special Enforcement Funds 101-2001-60175 70.00 AT&T 215549 PHONE PING LA242720030 Special Enforcement Funds 101-2001-60175 70.00 AT&T 215549 PHONE PINGS LA242720030 Special Enforcement Funds 101-2001-60175 70.00 BARBARA SINATRA CHILDREN… 215551 10/25/2024 PHYSICAL EXAMS LA242660… Sexual Assault Exam Fees 101-2001-60193 231.00 BARKAS, SHERYL 215552 FY 24/25 WELLNESS DOLLARS REIMB S.… Annual Wellness Dollar Reim… 101-1004-50252 125.00 BROOKE WINTERHALDER 215553 RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 100.00 BROOKE WINTERHALDER 215553 RENTAL DEPOSIT REFUND Facility Rentals 101-0000-42212 60.00 BUREAU VERITAS NORTH A… 215554 08/2024 ONCALL BUILDING PLAN REVI… Plan Checks 101-6003-60118 9,745.69 CALDERON, CHRISTINA 215556 FY 24/25 WELLNESS DOLLARS REIMB C.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 CALIFORNIA BUILDING STAN… 215557 07/01-09/30/24 - BSAS SB 1473 FEES BSAS SB 1473 Fees 101-0000-20306 1,370.00 CALIFORNIA BUILDING STAN… 215557 07/01-09/30/24 - BSAS SB 1473 FEES CBSC Administrative Fees 101-0000-42615 -137.00 CARREIRO, BRIAN K 215558 12/17/24 - COUNCIL DINNER Travel & Training 101-1001-60320 400.00 CASH/PETTY CASH 215559 CJPIA TRAINING SNACKS Travel & Training 101-1004-60320 39.52 CASH/PETTY CASH 215559 CJPIA TRAINING SNACKS Travel & Training 101-1004-60320 35.36 CASH/PETTY CASH 215559 2024 CALPERS FORUM-MEAL S.LAUREA… Travel & Training 101-1006-60320 30.00 CASH/PETTY CASH 215559 10/6-10/12/24 FIRE PREVENTION WEEK… Volunteers - Fire 101-2002-60110 23.45 CASH/PETTY CASH 215559 09/26/2024 CAPIO STAR AWARDS PARK… Travel & Training 101-3007-60320 25.00 CHARTER COMMUNICATIONS… 215560 11/16-12/15/24 - WC CABLE (3301) Cable/Internet - Utilities 101-2002-61400 10.56 CHARTER COMMUNICATIONS… 215560 11/29-12/28/24 - FS #32 INTERNET (350… Cable/Internet - Utilities 101-2002-61400 99.99 CHARTER COMMUNICATIONS… 215560 11/24-12/23/24 - FS #93 INTERNET (410… Cable/Internet - Utilities 101-2002-61400 99.99 CHARTER COMMUNICATIONS… 215560 11/16-12/15/24 - FS #70 CABLE (4701) Cable/Internet - Utilities 101-2002-61400 48.25 CHRISTINA COULSON 215562 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 CLAUDIA GALVEZ 215563 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 COACHELLA VALLEY ASSOC O… 215564 07/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 10,121.76 COACHELLA VALLEY ASSOC O… 215564 08/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 143.63 COACHELLA VALLEY CATERI… 215565 12-03-24 CATERING FOR OPEN HOUSE E… Community Special Events 101-1001-60137 4,306.50 DECKARD TECHNOLOGIES, I… 215567 12/2024 - RENTALSCAPE Professional Services 101-1005-60103 3,950.00 DEPARTMENT OF ANIMAL SE… 215568 10/2024 ANIMAL CONTROL SVCS Animal Shelter Contract Servi… 101-6004-60197 34,143.36 DESERT CONCEPTS CONSTR… 215569 11/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 101-3005-60112 79,300.58 DESERT CONCEPTS CONSTR… 215569 11/27/24 - CIVIC CENTER CAMPUS EXTR… Maintenance/Services 101-3005-60691 720.00 DISH NETWORK 215570 11/22-12/21/24 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 113.71 DOMINIQUE HUNTER 215571 11/18-11/22/24 PC 832 ARREST TRAINI… Travel & Training 101-6004-60320 442.20 ELIZABETH TUCKER 215572 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 FEDEX 215573 11/20/24 & 11/21/24 - OVERNIGHT MAIL Postage 101-1007-60470 31.96 FITZPATRICK, KATHLEEN 215574 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 FRANCHISE TAX BOARD 215575 GARNISHMENT Garnishments Payable 101-0000-20985 233.56 GANNETT CALIFORNIA LOCAL… 215577 OUTSTANDING CHECKS NOTICE Advertising 101-1006-60450 552.16 GANNETT CALIFORNIA LOCAL… 215577 PC PHN JEFFERSON SQUARE Advertising 101-6002-60450 301.84 GANNETT CALIFORNIA LOCAL… 215577 PC PH 2024 CODE UPDATE Advertising 101-6002-60450 301.84 GANNETT CALIFORNIA LOCAL… 215577 10/30/24 - CC HN 2024-1119 JEFFERSON… Advertising 101-6002-60450 301.84 GARDAWORLD 215578 11/2024 ARMORED SVCS Professional Services 101-1006-60103 332.85 GHERA, EDWARD R 215579 10/27-10/29/24 CALBO EDUCATION WE… Travel & Training 101-6003-60320 236.04 GRAINGER 215580 HAND SANITIZER Materials/Supplies 101-3008-60431 267.01 GREG WALLIS FOR STATE AS… 215583 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 INDUSTRIAL HEALTH MEDICA… 215585 COVID 19 TESTING Consultants/Employee Servic… 101-1004-60104 205.00 205 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04004 - 12/06/2024 JB
12/9/2024 6:49:13 PM Page 2 of 8
Vendor Name Payment Number Description (Item) Account Name Account Number Amount INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 143.75 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 258.75 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 201.25 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 405.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 546.25 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 488.75 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 143.75 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 337.50 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 405.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 57.50 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 460.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 345.00 INTERWEST CONSULTING G… 215586 08/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 373.75 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 540.00 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 258.75 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 405.00 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 287.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 57.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 517.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 316.25 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 287.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 316.25 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 287.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 337.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 345.00 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 215586 09/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 KEN CALVERT FOR CONGRESS 215589 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 KILEY & ASSOCIATES 215590 11/2024 - FEDERAL LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 LH PRODUCTIONS 215592 11/11/24 - VETERAN'S DAY CELEBRATIO… Community Experiences 101-3003-60149 3,218.25 LINDA EVANS 215593 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 400.00 LUPE RAMOS AMITH 215594 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 MACIAS NURSERY, INC. 215595 PLANTS Materials/Supplies 101-3005-60431 1,416.47 MADDEN MEDIA 215596 11/2024 - MEDIA SERVICES Marketing & Tourism Promot… 101-3007-60461 67,140.66 MARK W. MEYER 215598 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 101-3005-60690 200.73 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 101-3005-60690 215.80 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 101-3005-60690 36.99 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 101-3008-60690 22.20 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 101-3005-60690 36.99 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 101-3008-60690 22.20 206 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04004 - 12/06/2024 JB
12/9/2024 6:49:13 PM Page 3 of 8
Vendor Name Payment Number Description (Item) Account Name Account Number Amount MOYA, DANIEL 215601 WEED ABATEMENT LOT CLEAN UP 773-… Lot Cleaning/Gravel Program 101-6004-60120 400.00 NAI CONSULTING INC 215602 10/2024 CV LINK REVIEW Consultants 101-7006-60104 585.00 OCEAN SPRINGS TECH INC 215603 11/2024 - LQ PARK SPLASH PAD MAINT… LQ Park Water Feature 101-3005-60554 1,338.75 ONLINE STRIPING SERVICE 215604 GOLF CART PATH STRIPING Professional Services 101-7003-60103 4,750.00 PALM SPRINGS AIR MUSEUM … 215606 02/8/25 - GALA SPONSORSHIP Sponsorships/Advertising 101-3007-60450 5,750.00 PALMS TO PINES PRINTING 215607 IT STAFF POLOS Promotional Items 101-3007-60134 577.91 PAX FITNESS REPAIR 215608 11/2024 - FITNESS EQUIPMENT MAINT… Operating Supplies 101-3002-60420 500.00 PROPER SOLUTIONS INC 215612 11/15/2024 TEMP AGENCY SVCS R.IBAR… Temporary Agency Services 101-1004-60125 2,646.18 PROPER SOLUTIONS INC 215612 11/22/2024 - TEMP AGENCY SVCS R.IBA… Temporary Agency Services 101-1004-60125 3,414.40 QUINN COMPANY 215613 CH GENERATOR MAINT Machinery & Equipment 101-2002-80101 395.56 QUINN COMPANY 215613 CH GENERATOR TEST Machinery & Equipment 101-2002-80101 1,500.00 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Sheriff Patrol 101-2001-60161 661,665.69 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Police Overtime 101-2001-60162 12,726.19 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Target Team 101-2001-60163 141,386.37 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Community Services Officer 101-2001-60164 62,393.21 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Gang Task Force 101-2001-60166 17,000.00 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Narcotics Task Force 101-2001-60167 17,000.00 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Motor Officer 101-2001-60169 134,351.28 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Dedicated Sargeants 101-2001-60170 37,163.10 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Dedicated Lieutenant 101-2001-60171 26,446.40 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Sheriff - Mileage 101-2001-60172 38,628.73 RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… Special Enforcement Funds 101-2001-60175 593.68 ROADPOST USA INC. 215615 11/23/24-12/22/24 EOC SATELLITE PHO… Mobile/Cell Phones/Satellites 101-2002-61304 200.85 ROOF ASSET MANAGEMENT, … 215616 PERMIT REFUND BRER2024-0298, 0299,… Building Plan Check Fees 101-0000-42600 389.37 SANCHEZ, STEVE 215618 11/7/24 - SCAG MEETING TRAVEL REIMB… Travel & Training 101-1001-60320 173.80 SANCHEZ, STEVE 215618 FY23/24 R/C 4/17-4/19/24 LEAGUE SU… Travel & Training 101-1001-60320 200.20 SANCHEZ, STEVE 215618 FY23/24 R/C 4/17-4/19/24 LEAGUE SU… Travel & Training 101-1002-60320 -200.20 SANCHEZ, STEVE 215618 FY23/24 R/C 8/30-9/1/23 CA JOINT PO… Travel & Training 101-1001-60320 175.57 SANCHEZ, STEVE 215618 FY23/24 R/C 8/30-9/1/23 CA JOINT PO… Travel & Training 101-1002-60320 -175.57 SANCHEZ, STEVE 215618 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 SOUTHWEST AQUATICS INC 215619 11/2024 - LAKE MAINTENANCE SERVICES Civic Center Lake Maintenan… 101-3005-60117 1,417.50 SOUTHWEST AQUATICS INC 215619 11/2024 - LAKE MAINTENANCE SERVICES SilverRock Lake Maintenance 101-3005-60189 1,417.50 SPARKLETTS 215620 10/25/24 & 11/08/24 - CITYWIDE DRINK… Citywide Supplies 101-1007-60403 454.64 SPARKLETTS 215621 10/24/24 & 11/07/24 - DRINKING WATER Operating Supplies 101-7003-60420 343.61 STAPLES ADVANTAGE 215622 CITYWIDE CUPS Citywide Supplies 101-1007-60403 144.18 STAPLES ADVANTAGE 215622 BREAK ROOM OFFICE SUPPLIES Citywide Supplies 101-1007-60403 57.39 STAPLES ADVANTAGE 215622 BREAKROOM SUPPLIES Citywide Supplies 101-1007-60403 30.09 STAPLES ADVANTAGE 215622 CITYWIDE PRINTING PAPER Forms, Copier Paper 101-1007-60402 545.74 STAPLES ADVANTAGE 215622 OFFICE SUPPLIES Office Supplies 101-6004-60400 87.82 STAPLES ADVANTAGE 215622 STAPLERS Office Supplies 101-6004-60400 21.20 STAPLES ADVANTAGE 215622 RETURN TOTE BIN Citywide Supplies 101-1007-60403 -49.91 STATE OF CA DEPT OF INDUS… 215623 CH ELEVATOR INSPECTION Annual Permits/Inspections 101-3008-60196 225.00 SUNLINE TRANSIT AGENCY 215624 10/2024 - SUNLINE PASSES Due to SunLine 101-0000-20305 255.50 SUNLINE TRANSIT AGENCY 215624 10/2024 - SUNLINE PASSES Miscellaneous Revenue 101-0000-42301 -15.50 SUNLINE TRANSIT AGENCY 215624 11/2024 - SUNLINE PASSES Due to SunLine 101-0000-20305 199.00 SUNLINE TRANSIT AGENCY 215624 11/2024 - SUNLINE PASSES Miscellaneous Revenue 101-0000-42301 -10.50 SYLK, ROBERT F. 215625 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 T-MOBILE 215626 AREA DUMP Special Enforcement Funds 101-2001-60175 100.00 T-MOBILE 215626 POLICE GPS LOCATE & TIMING ADVANCE Special Enforcement Funds 101-2001-60175 50.00 TUVELL, TAYLOR FLOYD 215628 10/29-10/31/24 CALBO EDUCATION WE… Travel & Training 101-6003-60320 36.00 ULLOA, TONY 215629 8/13-8/15/24 JPIA TRAINING REIMB T.U… Travel & Training 101-7003-60320 298.28 UNITED WAY OF THE DESERT 215630 CONTRIBUTION United Way Deductions 101-0000-20981 32.00 VERITAS TECHNOLOGIES LLC 215631 11/2024 - DATA BACK UP FOR LASERFIC… Professional Services 101-1005-60103 1,061.43 VINTAGE ASSOCIATES 215632 11/2024 - SRR LANDSCAPE MAINTENAN… Landscape Contract 101-3005-60112 14,181.33 VINTAGE E & S INC 215633 INSTALLATION OF NEW RECEPTACLES Professional Services 101-7003-60103 905.98 VINTAGE E & S INC 215633 STREET LIGHT REPAIR Professional Services 101-7003-60103 2,973.79 VINTAGE E & S INC 215633 11/04/24 - LQ PARK LIGHTING & POWER… Maintenance/Services 101-3005-60691 8,699.98 WILL ROLLINS FOR CONGRESS 215635 POLITICAL SIGN DEPOSIT REFUND SA20… Election Deposit 101-0000-22835 200.00 XPRESS GRAPHICS 215636 RECYCLE CAMPAIGN DECALS Printing 101-3007-60410 176.58 207 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04004 - 12/06/2024 JB
12/9/2024 6:49:13 PM Page 4 of 8
Vendor Name Payment Number Description (Item) Account Name Account Number Amount XPRESS GRAPHICS 215636 SIGNAGE FOR TREE LIGHTING EVENT Community Experiences 101-3003-60149 547.11 Fund 101 - GENERAL FUND Total: 1,447,696.63
Fund: 201 - GAS TAX FUND
MARTIN MARIETTA 215599 COLD MIX ASPHALT Asphalt 201-7003-60430 309.46 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 201-7003-60690 125.45 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 201-7003-60690 431.60 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 201-7003-60690 37.00 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 201-7003-60690 37.00 NAI CONSULTING INC 215602 10/2024 2023 HURRICANE HILARY EME… Road Improvements 201-7003-72111 47.50 PACIFIC PRODUCTS AND SER… 215605 STREET SIGNS Traffic Control Signs 201-7003-60429 222.81 QUINN COMPANY 215613 11/18-11/20/24 - BRUSHCUTTER ATTAC… Equipment Rental 201-7003-61701 509.88 TOPS' N BARRICADES INC 215627 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 45.68 TOPS' N BARRICADES INC 215627 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 3,734.59 Fund 201 - GAS TAX FUND Total: 5,500.97
Fund: 202 - LIBRARY & MUSEUM FUND
DESERT CONCEPTS CONSTR… 215569 11/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3004-60112 2,767.75 DESERT CONCEPTS CONSTR… 215569 11/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3006-60112 1,730.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,497.75
Fund: 212 - SLESA (COPS) FUND
RIVERSIDE COUNTY SHERIFF … 215614 9/19/24-10/16/2024 BP #4 POLICE SERV… COPS Burglary/Theft Prevent… 212-0000-60179 13,437.86 Fund 212 - SLESA (COPS) FUND Total: 13,437.86
Fund: 215 - LIGHTING & LANDSCAPING FUND
DESERT CONCEPTS CONSTR… 215569 11/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 215-7004-60112 14,535.00 DESERT CONCEPTS CONSTR… 215569 11/18-11/22/24 PLANT REPLACEMENT … Maintenance/Services 215-7004-60691 5,580.00 FRONTIER COMMUNICATIO… 215576 11/10/24-12/09/2024-PHONE SVC Electric - Utilities 215-7004-61116 72.93 HORIZON LIGHTING 215584 10/2024 - L&L LIGHTING MAINTENANCE Consultants 215-7004-60104 6,660.60 MISSION LINEN SUPPLY 215600 UNIFORMS Uniforms 215-7004-60690 215.80 ROTOLIGHTNG, INC 215617 PALM TREE LIGHT CHANGING COLOR SE… Maintenance/Services 215-7004-60691 300.00 VINTAGE ASSOCIATES 215632 11/2024 - SRR LANDSCAPE MAINTENAN… Landscape Contract 215-7004-60112 5,129.00 VINTAGE ASSOCIATES 215632 11/2024 - SRR LANDSCAPE MAINTENAN… SilverRock Way Landscape 215-7004-60143 5,671.00 VINTAGE ASSOCIATES 215632 PLANTS Materials/Supplies 215-7004-60431 879.24 VINTAGE E & S INC 215633 HWY 111 STREET MEDIAN LIGHTING SVC… Maintenance/Services 215-7004-60691 2,955.10 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 41,998.67 Fund: 221 - AB 939 - CALRECYCLE FUND
ALPHA MEDIA LLC 215546 11/2024 - RECYCLING DIGITAL ADS AB 939 Recycling Solutions 221-0000-60127 1,500.00 ALPHA MEDIA LLC 215546 11/2024 - RECYCLING RADIO ADS MIX 1… AB 939 Recycling Solutions 221-0000-60127 3,500.00 Fund 221 - AB 939 - CALRECYCLE FUND Total: 5,000.00
Fund: 241 - HOUSING AUTHORITY
CAHA, BECKY 215555 11/2024 - HOUSING CONSULTANT SERV… Professional Services 241-9101-60103 7,087.50 Fund 241 - HOUSING AUTHORITY Total: 7,087.50
Fund: 270 - ART IN PUBLIC PLACES FUND
POWERS AWARDS INC 215610 SIGNAGE FOR APP Operating Supplies 270-0000-60482 357.73 Fund 270 - ART IN PUBLIC PLACES FUND Total: 357.73
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
GRANITE CONSTRUCTION C… 215581 EISENHOWER RETENTION BASIN SLOPE … Retention Payable 401-0000-20600 -9,321.55 GRANITE CONSTRUCTION C… 215581 EISENHOWER RETENTION BASIN SLOPE … Construction 401-0000-60188 186,431.00 GREAT WESTERN RECREATI… 215582 PLAYGROUND & STRUCTURAL ENGINEE… Design 401-0000-60185 4,833.94 JOHN R BYERLY, INC. 215588 SPORTS COMPLEX LIGHT INSPECTION, T… Technical 401-0000-60108 1,090.00 LANDMARK CONSULTANTS, … 215591 10/24-11/6/24 FRED WARING PAVEME… Technical 401-0000-60108 1,222.80 NAI CONSULTING INC 215602 10/2024 AVENUE 50 WIDENING IMPRO… Professional Services 401-0000-60103 195.00 NAI CONSULTING INC 215602 10/2024 EISENHOWER RETENTION BASI… Professional Services 401-0000-60103 812.50 NAI CONSULTING INC 215602 10/2024 COVE AREA SLURRY SEAL IMP… Professional Services 401-0000-60103 5,397.50 NAI CONSULTING INC 215602 10/2024 VILLAGE ART/CULTURAL PLAZA Professional Services 401-0000-60103 3,115.00 NAI CONSULTING INC 215602 10/2024 FY24/25 PMP FRED WARING D… Professional Services 401-0000-60103 8,882.00 NAI CONSULTING INC 215602 10/2024 FRITZ BURNS PARK IMPROVEM… Professional Services 401-0000-60103 2,577.50 NAI CONSULTING INC 215602 10/2024 AVENUE 52 MONROE STREET T… Professional Services 401-0000-60103 780.00 NAI CONSULTING INC 215602 10/2024 LQ LANDSCAPE RENOVATION … Professional Services 401-0000-60103 580.00 NAI CONSULTING INC 215602 10/2024 - FY 23/24 PMP Professional Services 401-0000-60103 95.00 208 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount NAI CONSULTING INC 215602 10/2024 SRR TEMPORARY GOLF CART P… Professional Services 401-0000-60103 290.00 NAI CONSULTING INC 215602 10/2024 AVE 58 PAVEMENT REHAB JEFF… Professional Services 401-0000-60103 285.00 NAI CONSULTING INC 215602 10/2024 DUNE PALMS BRIDGE IMPROV… Professional Services 401-0000-60103 3,922.50 NAI CONSULTING INC 215602 10/2024 AVE 50 BRIDGE Professional Services 401-0000-60103 911.00 NAI CONSULTING INC 215602 10/2024 HIGHWAY 111 REHAB Professional Services 401-0000-60103 6,867.00 NAI CONSULTING INC 215602 10/2024 AVENUE 48 ART AND MUSIC L… Professional Services 401-0000-60103 875.00 NAI CONSULTING INC 215602 10/2024 MAINTENANCE AND OPERATI… Professional Services 401-0000-60103 1,992.50 NAI CONSULTING INC 215602 10/2024 HIGHWAY 111 CORRIDOR Professional Services 401-0000-60103 47.50 NAI CONSULTING INC 215602 10/2024 CITYWIDE MISC CONCRETE IM… Professional Services 401-0000-60103 390.00 PRECISION INSPECTIONS INC. 215611 LQ SPORTS COMPLEX FIELD LIGHTING I… Technical 401-0000-60108 2,640.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 224,911.19 Fund: 501 - FACILITY & FLEET REPLACEMENT
AUTOZONE 215550 VEHICLE BATTERY Parts, Accessories, and Upfits 501-0000-60675 143.22 AUTOZONE 215550 BATTERY CORE REFUND Parts, Accessories, and Upfits 501-0000-60675 -18.00 CHEVROLET CADILLAC 215561 17 CHEVY COLORADO VIN H1269005 RE… Vehicle Repair & Maintenan… 501-0000-60676 1,341.86 CHEVROLET CADILLAC 215561 19 CHEVY EQUINOX VIN KS542617 TIRE … Vehicle Repair & Maintenan… 501-0000-60676 687.30 MARK CHLARSON 215597 MOTORCYCLE BATTERY REIMB M.CHLA… Parts, Accessories, and Upfits 501-0000-60675 174.10 NAI CONSULTING INC 215602 10/2024 CITY HALL ROOF REPAIR City Bldg Repl/Repair 501-0000-71103 142.50 POWERPLAN BF 215609 BACKHOE REPAIRS Vehicle Repair & Maintenan… 501-0000-60676 1,171.66 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 3,642.64 Fund: 502 - INFORMATION TECHNOLOGY
FRONTIER COMMUNICATIO… 215576 11/12/2024-12/11/2024-X-PARK INTER… Cable/Internet - Utilities 502-0000-61400 1,086.49 VISUAL EDGE IT, INC. 215634 11/12/24-2/11/25 - CITY PRINTERS Copiers 502-0000-60662 153.04 Fund 502 - INFORMATION TECHNOLOGY Total: 1,239.53
Fund: 503 - PARK EQUIP & FACILITY FUND
DAVE BANG, INC. 215566 TABLE FREIGHT Parks 503-0000-71060 3,754.00 DAVE BANG, INC. 215566 6' DOUBLE PEDESTAL SURFACE MOUNT … Parks 503-0000-71060 26,460.00 DAVE BANG, INC. 215566 DISCOUNT Parks 503-0000-71060 -1,852.20 DAVE BANG, INC. 215566 TABLE INSTALLATION Parks 503-0000-71060 5,800.00 DAVE BANG, INC. 215566 TAX FOR TABLES Parks 503-0000-71060 2,153.19 Fund 503 - PARK EQUIP & FACILITY FUND Total: 36,314.99
Fund: 601 - SILVERROCK RESORT
GARDAWORLD 215578 11/2024 SRR ARMORED SVC Bank Fees 601-0000-60455 708.25 Fund 601 - SILVERROCK RESORT Total: 708.25
Grand Total: 1,792,393.71
209 CLICK HERE to Return to Agenda
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,447,696.63
201 - GAS TAX FUND 5,500.97
202 - LIBRARY & MUSEUM FUND 4,497.75
212 - SLESA (COPS) FUND 13,437.86
215 - LIGHTING & LANDSCAPING FUND 41,998.67
221 - AB 939 - CALRECYCLE FUND 5,000.00
241 - HOUSING AUTHORITY 7,087.50
270 - ART IN PUBLIC PLACES FUND 357.73
401 - CAPITAL IMPROVEMENT PROGRAMS 224,911.19
501 - FACILITY & FLEET REPLACEMENT 3,642.64
502 - INFORMATION TECHNOLOGY 1,239.53
503 - PARK EQUIP & FACILITY FUND 36,314.99
601 - SILVERROCK RESORT 708.25
Grand Total: 1,792,393.71
Account Summary
Account Number Account Name Expense Amount
101-0000-20305 Due to SunLine 454.50
101-0000-20306 BSAS SB 1473 Fees 1,370.00
101-0000-20981 United Way Deductions 32.00
101-0000-20985 Garnishments Payable 233.56
101-0000-22830 Miscellaneous Deposits 100.00
101-0000-22835 Election Deposit 2,600.00
101-0000-42212 Facility Rentals 60.00
101-0000-42301 Miscellaneous Revenue -26.00
101-0000-42600 Building Plan Check Fees 389.37
101-0000-42615 CBSC Administrative Fees -137.00
101-1001-60137 Community Special Even… 4,306.50
101-1001-60320 Travel & Training 949.57
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60320 Travel & Training -375.77
101-1004-50252 Annual Wellness Dollar … 725.00
101-1004-60104 Consultants/Employee S… 205.00
101-1004-60125 Temporary Agency Servi… 6,060.58
101-1004-60320 Travel & Training 74.88
101-1005-60103 Professional Services 5,011.43
101-1006-60103 Professional Services 332.85
101-1006-60320 Travel & Training 30.00
101-1006-60450 Advertising 552.16
101-1007-60402 Forms, Copier Paper 545.74
101-1007-60403 Citywide Supplies 636.39
101-1007-60470 Postage 31.96
101-2001-60161 Sheriff Patrol 661,665.69
101-2001-60162 Police Overtime 12,726.19
101-2001-60163 Target Team 141,386.37
101-2001-60164 Community Services Offi… 62,393.21
101-2001-60166 Gang Task Force 17,000.00
101-2001-60167 Narcotics Task Force 17,000.00
101-2001-60169 Motor Officer 134,351.28
101-2001-60170 Dedicated Sargeants 37,163.10
101-2001-60171 Dedicated Lieutenant 26,446.40
101-2001-60172 Sheriff - Mileage 38,628.73
101-2001-60174 Blood/Alcohol Testing 1,260.00
101-2001-60175 Special Enforcement Fu… 1,023.68
101-2001-60193 Sexual Assault Exam Fees 231.00
101-2002-60110 Volunteers - Fire 23.45
101-2002-61304 Mobile/Cell Phones/Sate… 200.85
101-2002-61400 Cable/Internet - Utilities 372.50
101-2002-80101 Machinery & Equipment 1,895.56
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Demand Register Packet: APPKT04004 - 12/06/2024 JB
12/9/2024 6:49:13 PM Page 7 of 8
Account Summary
Account Number Account Name Expense Amount
101-3002-60420 Operating Supplies 860.98
101-3003-60149 Community Experiences 4,308.36
101-3005-60112 Landscape Contract 93,481.91
101-3005-60117 Civic Center Lake Maint… 1,417.50
101-3005-60189 SilverRock Lake Mainten… 1,417.50
101-3005-60431 Materials/Supplies 1,416.47
101-3005-60554 LQ Park Water Feature 1,338.75
101-3005-60690 Uniforms 490.51
101-3005-60691 Maintenance/Services 9,419.98
101-3007-60134 Promotional Items 577.91
101-3007-60320 Travel & Training 25.00
101-3007-60410 Printing 176.58
101-3007-60450 Sponsorships/Advertising 5,750.00
101-3007-60461 Marketing & Tourism Pr… 67,140.66
101-3008-60196 Annual Permits/Inspecti… 225.00
101-3008-60431 Materials/Supplies 267.01
101-3008-60690 Uniforms 44.40
101-6002-60450 Advertising 905.52
101-6003-60118 Plan Checks 21,513.19
101-6003-60320 Travel & Training 272.04
101-6004-60120 Lot Cleaning/Gravel Prog… 400.00
101-6004-60197 Animal Shelter Contract … 34,143.36
101-6004-60320 Travel & Training 442.20
101-6004-60400 Office Supplies 109.02
101-7003-60103 Professional Services 8,629.77
101-7003-60320 Travel & Training 298.28
101-7003-60420 Operating Supplies 343.61
101-7006-60104 Consultants 585.00
101-7006-60480 Contributions to Other A… 10,265.39
201-7003-60429 Traffic Control Signs 4,003.08
201-7003-60430 Asphalt 309.46
201-7003-60690 Uniforms 631.05
201-7003-61701 Equipment Rental 509.88
201-7003-72111 Road Improvements 47.50
202-3004-60112 Landscape Contract 2,767.75
202-3006-60112 Landscape Contract 1,730.00
212-0000-60179 COPS Burglary/Theft Pre… 13,437.86
215-7004-60104 Consultants 6,660.60
215-7004-60112 Landscape Contract 19,664.00
215-7004-60143 SilverRock Way Landsca… 5,671.00
215-7004-60431 Materials/Supplies 879.24
215-7004-60690 Uniforms 215.80
215-7004-60691 Maintenance/Services 8,835.10
215-7004-61116 Electric - Utilities 72.93
221-0000-60127 AB 939 Recycling Solutio… 5,000.00
241-9101-60103 Professional Services 7,087.50
270-0000-60482 Operating Supplies 357.73
401-0000-20600 Retention Payable -9,321.55
401-0000-60103 Professional Services 38,015.00
401-0000-60108 Technical 4,952.80
401-0000-60185 Design 4,833.94
401-0000-60188 Construction 186,431.00
501-0000-60675 Parts, Accessories, and … 299.32
501-0000-60676 Vehicle Repair & Maint… 3,200.82
501-0000-71103 City Bldg Repl/Repair 142.50
502-0000-60662 Copiers 153.04
502-0000-61400 Cable/Internet - Utilities 1,086.49
503-0000-71060 Parks 36,314.99
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Demand Register Packet: APPKT04004 - 12/06/2024 JB
12/9/2024 6:49:13 PM Page 8 of 8
Account Summary
Account Number Account Name Expense Amount
601-0000-60455 Bank Fees 708.25
Grand Total: 1,792,393.71
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,442,443.34
111205P Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 3,922.50 201603P Professional Expense La Quinta Landscape Renovation Improvement580.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 2,955.10 201805P Professional Expense Corporate Yard Admin Offices & Crew Quarters1,992.50 201901P Professional Expense Village Art Plaza Promenade & Cultural Campus 3,115.00 201902P Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 911.00 201905P Professional Expense Highway 111 Corridor Area Plan Implementation47.50 202008CB Contribution Expense Avenue 48 Art and Music Line Project 10,265.39 202008P Professional Expense Avenue 48 Art and Music Line Project 875.00 202102D Design Expense Fritz Burns Park Improvements 4,833.94 202102P Professional Expense Fritz Burns Park Improvements 2,577.50 202204T Technical Expense Sports Complex Lighting Replacement 3,730.00 202205P Professional Expense Avenue 50 Widening Improvements (Jeff to Madison) 195.00 202225P Professional Expense Highway 111 Rehabilitation Project 6,867.00 202301P Professional Expense Avenue 58 Pavement Rehab (Jeff to Madison) 285.00 202302P Professional Expense Avenue 52 Monroe Street 780.00 202320P Cyclone Hilary Professional Expense Tropical Cyclone Hilary 47.50 202322CT Construction Expense Eisenhower Retention Basin Slope Repair 186,431.00 202322P Eisenhower Retention Basin Slope… Eisenhower Retention Basin Slope Repair 812.50 202322RP Retention Payable Eisenhower Retention Basin Slope Repair -9,321.55 202328E Citywide Landscape Maintenance … Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 5,580.00 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 98,333.33 202332P Professional Expense City Hall Roof Repair 142.50 202403P Professional Expense Cove Area Slurry Seal Improvements Phase 15,397.50 202406P Professional Expense Citywide Miscellaneous Concrete Improvements390.00 202412P Professional Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 8,882.00 202412T Technical Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 1,222.80 202413P Professional Expense Silverrock Temporary Golf Cart Path Paving 290.00 2324PMPP Professional Expense FY23/24 Pavement Management Plan 95.00 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 3,950.00 TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony 547.11 VETSE Veterans Day Ceremony Expense Veterans Day Ceremony 3,218.25 Grand Total: 1,792,393.71
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 11/11/2024-12/06/2024
Wire Transaction
Listed below are the wire transfers from 11/11/2024-12/06/2024.

Wire Transfers:
11/12/2024 - WIRE TRANSFER - SILVERROCK PHASE 1 LLC $443,283.09 11/13/2024 - WIRE TRANSFER - STERLING $1,308.30
11/14/2024 - WIRE TRANSFER - AMERITAS $62.28
11/14/2024 - WIRE TRANSFER - AMERITAS $754.26
11/14/2024 - WIRE TRANSFER - AMERITAS $7,344.94
11/18/2024 - WIRE TRANSFER - STANDARD OF OREGON $1,640.80 11/18/2024 - WIRE TRANSFER - LANDMARK $146,492.23
11/19/2024 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT, INC. $49,645.57 11/21/2024 - WIRE TRANSFER - EMPLOYMENT DEVELOPMENT DEPARTMENT $318.93 11/22/2024 - WIRE TRANSFER - CALPERS $6,995.40
11/22/2024 - WIRE TRANSFER - CALPERS $15,203.56
11/22/2024 - WIRE TRANSFER - CALPERS $31,752.64
11/22/2024 - WIRE TRANSFER - LQCEA $506.00
11/22/2024 - WIRE TRANSFER - MISSION SQUARE $4,050.00
11/22/2024 - WIRE TRANSFER - MISSION SQUARE $11,774.30
11/25/2024 - WIRE TRANSFER - STERLING $1,308.30
11/25/2024 - WIRE TRANSFER - MID AMERICA $18,951.45
12/05/2024 - WIRE TRANSFER - LANDMARK $217,912.70
TOTAL WIRE TRANSFERS OUT $959,304.75
ATTACHMENT 2
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214 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: December 17, 2024

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2023/24 DEVELOPMENT

PROJECT FEE REPORT

RECOMMENDATION
Receive and file the fiscal year 2023/24 Development Project Fee Report.

EXECUTIVE SUMMARY
 Development Impact Fees (DIF) are imposed on new construction to help offset impacts created by new development on City facilities and infrastructure.  The State Mitigation Fee Act requires the City to annually report on the receipts and expenditures of DIF Funds for the last five years within 180 days of the close of the fiscal year.
 The City must use, or pledge to use, the developer fees on City facilities and infrastructure within five years of receipt; or present findings if that was not the case.  Staff has completed the required analysis (Attachments 1 and 2) and in all cases the City has complied with the time limit to expend or commit fees for future projects.

FISCAL IMPACT – None.

BACKGROUND/ANALYSIS
The City has three development project category fees subject to State requirements:

Infrastructure, Quimby, and DIF. Annually, the City reports on the following:
 Brief description on the type of fee in the account or fund;  Amount of the fee;
 Beginning and ending balance of the account or fund;
 Amount of fees collected and interest earned;
 Each public improvement on which fees were expended, the amount of expenditures, and total percentage of the project completed and costs funded with the fee;
 Description of each interfund transfer, loan, and the public improvement funded.

CONSENT CALENDAR ITEM NO. 18
215 CLICK HERE to Return to Agenda
The City must also report payments received pursuant to development agreements entered into after January 1, 2004. A schedule of development agreement payments received, and expenditures are noted in Attachment 2.

All projects were reported in the prior fiscal year. Unspent balances will be evaluated for appropriation during the fiscal year (FY) 2025/26 budget cycle.

Fund Unspent Balance
Civic Center DIF (Fund 252) $ 1,615,686
Community Center DIF (Fund 254) $ 482,561
Street Maintenance DIF (Fund 255) $ 84,231
Park Maintenance DIF (Fund 256) $ 7,933
Fire Protection DIF (Fund 257) $ 639,289
Maintenance Facilities DIF (Fund 259) $ 362,526
Each year these reports are also provided to the Desert Valley Builders Association (DVBA), the Building Industry Association (BIA), and the Gas Company. To date, no correspondence has been received regarding these reports.

ALTERNATIVES
This report is required by State, staff does not recommend an alternative.

Prepared by: Virginia Ortega, Finance Manager
Approved by: Claudia Martinez, Finance Director
Jon McMillen, City Manager
Attachments: 1. FY 2023/24 Development Project Fee Report

2. FY 2023/24 Developer Agreement Activity Report
216 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
ATTACHMENT 1
Quimby Fees (Fund 220)
Government Code 66000 Calculation
FYE 6/30/2024
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees -
Interest Income -
Contributions from Property Owners -
Transfers In -
Total Revenue Sources 0
Expenditures & Other Uses -
Transfers out (735,460)
Total Uses (735,460)
Total Available $ (735,460) $ 735,460 $ -
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 3,429,137 69,689 1,933,252 2,781,625 (1,216,051) Revenues Collected from 2021 1,565,574 35,415 1,600,989 1,180,635 (1,180,635) Revenues Collected from 2022 - - 713,669 466,967 (1,180,635) Revenues Collected from 2023 (713,669) - 21,791 445,176 (1,180,636) Revenues Collected from 2024 (735,460) - (735,460) 445,176 (445,176) Total Revenue For Last Five Years $ 105,104 $ 3,534,241 Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities
FY 23/24 Committed % Complete* % funded with
fee
151609 North La Quinta Regional Skate and BMX
Park - 182,491 103% 73%
201903 Skate Park Conversion - 262,685 0% 100%
Total $ - $ 445,176
* Percentage completed as of 6/30/2024
The City's Quimby Special Revenue Fund is used to account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. 217 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
Infrastructure Fee (Fund 225)
Government Code 66000 Calculation
FYE 6/30/2024
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees * -
Interest Income 952
Reimbursements -
Total Revenue Sources $ 952
Expenditures & Other Uses -
Capital Projects -
Project Administration/Internal Engineering -
Total Uses -
Total Available $ 19,242 $ 952 $ 20,194
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 20,104 715 1,410 22,618 (3,210) Revenues Collected from 2021 19,408 (10) - 22,618 (3,220) Revenues Collected from 2022 19,398 (450) - 22,618 (3,670) Revenues Collected from 2023 18,948 294 - 22,618 (3,376) Revenues Collected from 2024 19,242 952 - 22,618 (2,424) Total Revenue For Last Five Years $ 1,501 $ 1,410
Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities
FY 23/24 Committed % Complete* % funded with
fee
151603 La Quinta Village Complete Streets - Road
Diet 22,618 - 95% 0.18%
Total - $ 22,618
* Percentage completed as of 6/30/2024
** The Infrastructure Fee is being phased out and not subject to collection of future revenue from developments.

The Infrastructure fee fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 2013-006. 218 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
Transportation DIF (Fund 250)
Government Code 66000 Calculation
FYE 6/30/2024
Activity Unit of Measure Transportation
Residential - Single Family Detached Unit $ 4,009
Residential - Single Family Attached Unit $ 3,076
Residential - Multi Family and Other Unit $ 2,281
Office/Medical Unit $ 6,542
General Commercial 1,000 sq ft $ 8,057
Tourist Commercial/Lodging 1,000 sq ft $ 1,859
Golf Course Acre $ 930
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees 495,552
Interest Income 266,580
Miscellaneous -
Transfers In -
Total Revenue Sources 762,133
Expenditures & Other Uses 400,000
Transfers out Capital Projects 12,267
Total Uses 412,267
Total Available $ 5,518,142 $ 349,866 $ 5,868,008
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 2,462,724 801,997 943,219 4,897,398 (2,575,896) Revenues Collected from 2021 2,321,502 688,043 745,418 4,356,480 (2,092,353) Revenues Collected from 2022 2,266,489 2,636,980 400,000 3,956,480 546,989 Revenues Collected from 2023 4,503,469 1,810,531 795,857 3,519,775 1,998,367 Revenues Collected from 2024 5,518,142 762,133 412,267 5,237,567 630,441 Total Revenue For Last Five Years $ 6,699,683 $ 3,296,761 Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities
FY 23/24 Committed % Complete* % funded with
fee
111205 Dune Palms Bridge Improvement - 56,799 65% 1%
201702 Developer Reimbursements 400,000 2,800,000 117% 100% 201709 Avenue 53 Jefferson Street Roundabout - - 96% 13% 201902 Avenue 50 Bridge Spanning Evacuation 9,724 955,777 0.42% 6% 202205 Avenue 50 Widening Improvements - 677,534 6.26% 19% 202302 Avenue 52 Monroe Street (Traffic Signal) 2,543 147,458 1.70% 100% 202410 Avenue 52/Jefferson Roundabout Safety - 600,000 0.00% 0% Total $ 412,267 $ 5,237,567
* Percentage completed as of 6/30/2024
The Transportation Impact Fee developer fee fund is used to account for the accumulation of resources, provided through developer fees for street system improvements needed to handle traffic that will be generated by future development. The fee is based upon the table below and varies from project to project. 219
2024 AB1600 Report
La Quinta Development Project Fee Report
Parks & Rec DIF (Fund 251)
Government Code 66000 Calculation
FYE 6/30/2024
Activity Unit of Measure Transportation
Residential - Single Family Detached Unit $ 2,106
Residential - Single Family Attached Unit $ 1,794
Residential - Multi Family and Other Unit $ 1,716
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees 257,597
Interest Income 81,561
Miscellaneous -
Transfers In -
Total Revenue Sources 339,158
Expenditures & Other Uses -
Transfers Out Capital Projects 277,670
Total Uses 277,670
Total Available $ 1,609,209 $ 61,488 $ 1,670,697
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 1,262,773 472,951 1,441,697 959,713 (665,686) Revenues Collected from 2021 294,027 322,133 962,469 2,844 (349,153) Revenues Collected from 2022 (346,309) 1,020,577 - 674,268 - Revenues Collected from 2023 674,268 963,656 28,715 474,129 1,135,080 Revenues Collected from 2024 1,609,209 339,158 277,670 651,794 1,018,903 Total Revenue For Last Five Years $ 3,118,475 $ 2,710,551 Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 23/24 Committed % Complete* % funded with fee
201722 Fritz Burns Park Sidewalk & Parking Lot - 2,844 97% 6% 202102 Fritz Burns Park Improvements 276,620 194,665 6% 8% 202306 La Quinta Parks Phase 1 1,050 648,950 0% 100%
Total $ 1,050 $ 651,794
* Percentage completed as of 6/30/2024
The Parks & Recreation Impact Fee fund is used to account for the accumulation of resources, provided through developer fees for parks required to serve future development. The fee is based upon the table below and varies from project to project. 220 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
Civic Center DIF (Fund 252)
Government Code 66000 Calculation
FYE 6/30/2024
Activity Unit of Measure Transportation
Residential - Single Family Detached Unit $ 1,230
Residential - Single Family Attached Unit $ 1,115
Residential - Multi Family and Other Unit $ 628
Office/Medical Unit $ 522
General Commercial 1,000 sq ft $ 522
Tourist Commercial/Lodging 1,000 sq ft $ 698
Golf Course Acre $ 251
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees 114,700
Interest Income 83,216
Miscellaneous -
Transfers In -
Total Revenue Sources 197,916
Expenditures & Other Uses -
Total Uses 0
Total Available $ 1,667,695 $ 197,916 $ 1,865,611
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 79,740 222,942 1,411 - 301,271 Revenues Collected from 2021 301,271 197,349 - - 498,620 Revenues Collected from 2022 498,620 627,911 - 1,126,531 - Revenues Collected from 2023 1,126,531 541,239 249,925 75 1,417,770 Revenues Collected from 2024 1,667,695 197,916 - 249,925 1,615,686 Total Revenue For Last Five Years $ 1,787,357 $ 1,486
Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities
FY 23/24 Committed % Complete * % funded with
fee
202202 City Hall Capacity Improvements $ - 249,925 0% 31% Total $ - $ 249,925
* Percentage completed as of 6/30/2024
** Loan repayment interest rate was based on the average quartery investment yield of the City's investment portfolio.

During FY 2018/19, this loan was written-off.

Projects are being evaluated for the unspent balance of $1,615,686 and will be included in the FY 2025/26 budget.

The Civic Center Impact Fee fund was used to fund the expansion of the La Quinta Civic Center completed in 2008 to support the City's needs through build out. The fee is based upon the table below and varies from project to project. 221 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
Library DIF (Fund 253)
Government Code 66000 Calculation
FYE 6/30/2024
Activity Unit of Measure Transportation
Residential - Single Family Detached Unit $ 397
Residential - Single Family Attached Unit $ 338
Residential - Multi Family and Other Unit $ 323
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees 32,495
Interest Income 0
Miscellaneous
Transfers In
Total Revenue Sources 32,495
Expenditures & Other Uses -
Advance Interest Expense 32,495
Total Uses 32,495
Total Available $ 1,118,627 $ - $ 1,118,627
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 (1,550,245) 75,336 30,278 1,505,187 (3,010,374) Revenues Collected from 2021 (1,505,187) 61,508 15,133 1,458,789 (2,917,601) Revenues Collected from 2022 (1,458,812) 196,648 11,112 1,273,276 (2,546,552) Revenues Collected from 2023 (1,273,276) 180,153 25,504 1,118,627 (2,237,254) Revenues Collected from 2024 (1,118,627) 32,495 32,495 1,118,627 (2,237,254) Total Revenue For Last Five Years $ 546,140 $ 114,522
Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 23/24 Committed % Complete * % funded with fee Successor Agency loan repayment (construction of
public library facility) ** 32,495 1,118,627 55% 100%
Total $ 32,495 $ 1,118,627
* Percentage completed as of 6/30/2024
** Loan repayment interest rate is based on the average quarterly investment yield of the City's investment portfolio.

As of 6/30/2024 the outstanding loan balance was: Principal 1,118,627 Interest -
Total Due 1,118,627
The Library Impact Fee fund is used for library facilities required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project.
222 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
Community Center DIF (Fund 254)
Government Code 66000 Calculation
FYE 6/30/2024
Activity Unit of Measure Transportation
Residential - Single Family Detached Unit $ 956
Residential - Single Family Attached Unit $ 814
Residential - Multi Family and Other Unit $ 779
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees 78,250
Interest Income 48,991
Miscellaneous -
Transfers In -
Total Revenue Sources 127,241
Expenditures & Other Uses -
Transfers Out Capital Projects -
Total Uses -
Total Available $ 980,319 $ 127,241 $ 1,107,561
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 158,891 35,272 1,410 101,639 91,114 Revenues Collected from 2021 192,753 143,272 101,639 125,000 109,387 Revenues Collected from 2022 234,387 339,454 - 125,000 448,842 Revenues Collected from 2023 573,841 406,479 - 125,000 855,319 Revenues Collected from 2024 980,319 127,241 - 625,000 482,561 Total Revenue For Last Five Years $ 1,051,719 $ 103,049 Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 23/24 Committed % Complete * % funded with fee
201901 Village Art Plaza Promenade & Cultural Campus 625,000 - 17% 19% Total $ - $ 625,000
* Percentage completed as of 6/30/2024
Projects are being evaluated for the unspent balance of $482,561 and will be included in the FY 2025/26 budget.

The Community Center Fee fund is used for community center facilities required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 223 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
Street Maintenance DIF (Fund 255)
Government Code 66000 Calculation
FYE 6/30/2024
Activity Unit of Measure Transportation
Residential - Single Family Detached Unit $ 313
Residential - Single Family Attached Unit $ 247
Residential - Multi Family and Other Unit $ 198
Office/Medical Unit $ 374
General Commercial 1000 sq ft $ 461
Tourist Commercial/Lodging 1000 sq ft $ 106
Golf Course Acre $ 53
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees -
Interest Income 3,970
Miscellaneous -
Transfers In -
Total Revenue Sources 3,970
Expenditures & Other Uses -
Total Uses 0
Total Available $ 80,260 $ 3,970 $ 84,231
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 10,289 30,251 1,410 - 39,130 Revenues Collected from 2021 39,130 4,158 - - 43,288
Revenues Collected from 2022 43,288 32,497 - - 75,785
Revenues Collected from 2023 75,785 4,475 - - 80,260
Revenues Collected from 2024 80,260 3,970 0 - 84,231
Total Revenue For Last Five Years $ 75,351 $ 1,410
Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities
FY 23/24 Committed % Complete * % funded with
fee
Total $ - $ -
* Percentage completed as of 6/30/2024
** Loan repayment interest rate was based on the average quartery investment yield of the City's investment portfolio.

During FY 2018/19, this loan was written-off.

Projects are being evaluated for the unspent balance of $84,231 and will be included in the FY 2025/26 budget.

The Street Maintenance Fee fund is used for street maintenance required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 224 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
Park Maintenance DIF (Fund 256)
Government Code 66000 Calculation
FYE 6/30/2024
Activity Unit of Measure Transportation
Residential - Single Family Detached Unit $ 313
Residential - Single Family Attached Unit $ 247
Residential - Multi Family and Other Unit $ 198
Office/Medical Unit $ 374
General Commercial 1000 sq ft $ 461
Tourist Commercial/Lodging 1000 sq ft $ 106
Golf Course Acre $ 53
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees -
Interest Income 374
Miscellaneous
Transfers In
Total Revenue Sources 374
Expenditures & Other Uses -
Transfers Out -
Total Uses 0
Total Available $ 7,559 $ 374 $ 7,933
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 (1,782) 8,915 1,410 - 5,723 Revenues Collected from 2021 5,723 272 - - 5,995
Revenues Collected from 2022 5,995 (97) - - 5,898
Revenues Collected from 2023 5,898 1,661 - - 7,559
Revenues Collected from 2024 7,559 374 - 7,933 -
Total Revenue For Last Five Years $ 11,125 $ 1,410
Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 23/24 Committed % Complete * % funded with fee
Total $ - $ -
* Percentage completed as of 6/30/2024
** Loan repayment interest rate was based on the average quartery investment yield of the City's investment portfolio.

During FY 2018/19, this loan was written-off.

Projects are being evaluated for the unspent balance of $7,933 and will be included in the FY 2025/26 budget.

The Park Maintenance Fee fund is used for park maintenance required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 225 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
Fire Protection DIF (Fund 257)
Government Code 66000 Calculation
FYE 6/30/2024
Activity Unit of Measure Transportation
Residential - Single Family Detached Unit $ 369
Residential - Single Family Attached Unit $ 335
Residential - Multi Family and Other Unit $ 188
Office/Hospital Unit $ 151
General Commercial 1000 sq ft $ 151
Tourist Commercial 1000 sq ft $ 201
Golf Course Acre $ 72
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees 34,257
Interest Income 28,723
Miscellaneous -
Transfers In -
Total Revenue Sources 62,980
Expenditures & Other Uses -
Total Uses 0
Total Available $ 576,308 $ 62,980 $ 639,289
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2020 35,073 102,373 1,410 - 136,036 Revenues Collected from 2021 136,036 61,224 - - 197,260 Revenues Collected from 2022 197,260 212,043 - - 409,304 Revenues Collected from 2023 409,304 167,005 - - 576,309 Revenues Collected from 2024 576,308 62,980 - - 639,289 Total Revenue For Last Five Years $ 605,626 $ 1,410
Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 23/24 Committed % Complete * % funded with fee
-
Total $ - $ -
* Percentage completed as of 6/30/2024
** Loan repayment interest rate was based on the average quarterly investment yield of the City's investment portfolio.

During FY 2018/19, this loan was written-off.

Projects are being evaluated for the unspent balance of $639,289 and will be included in the FY 2025/26 budget.

The Fire Protection Facilities Fee fund is used for fire protection facilities required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 226 CLICK HERE to Return to Agenda
2024 AB1600 Report
La Quinta Development Project Fee Report
Maintenance Facilities DIF (Fund 259)
Government Code 66000 Calculation
FYE 6/30/2024
Activity Unit of Measure Transportation
Residential - Single Family Detached Unit $ 313
Residential - Single Family Attached Unit $ 247
Residential - Multi Family and Other Unit $ 198
Office/Medical Unit $ 374
General Commercial 1000 sq ft $ 461
Tourist Commercial/Lodging 1000 sq ft $ 106
Golf Course Acre $ 53
Beginning Ending
Account Description Fund Balance FY 23/24 Fund Balance
Developer Fees 35,224
Interest Income 15,620
Miscellaneous -
Transfers In -
Total Revenue Sources 50,843
Expenditures & Other Uses -
Total Uses -
Total Available $ 311,683 $ 50,843 $ 362,526
Five Year Test
Using First In First Out Method
Fiscal Years Ending Beginning Fund
Balance
Revenues
Collected Expenditures Committed Unspent
Revenues Collected from 2021 - 47,015 - - 47,015
Revenues Collected from 2022 47,015 133,080 - 180,095 - Revenues Collected from 2023 180,095 131,588 - 311,683 - Revenues Collected from 2024 $ 311,683 50,843 - 280,000 82,526 Total Revenue For Last Five Years $ 362,526 $ -
Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities
FY 23/24 Committed % Complete * % funded with
fee
201805 Maintenance and Operations Yard - 280,000 2% 100% Total $ - $ 280,000
* Percentage completed as of 6/30/2024
Projects are being evaluated for the unspent balance of $82,526 and will be included in the FY 2025/26 budget.

The Maintenance Facilities Fee fund is used for corporate yard maintenance facilities and equipment needed to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 227 CLICK HERE to Return to Agenda
2024 AB1600 Report
ATTACHMENT 2
La Quinta Development Project Fee Report
Developer Agreement Activity (Fund 401)
FYE 6/30/2024
Date Project/Purpose Balance Revenues Expenses Total
3/8/2010 Traffic Signals: Madison Street on Avenue 58 & Avenue 60 257,563.00 - - 257,563.00 10/18/2010 Landscape Median: Monroe Avenue (Trilogy/Shea TM30023) 234,869.64 - - 234,869.64 1/25/2016 Traffic Signal: Madison Street at Avenue 52 (Madison Club) 215,000.00 215,000.00 10/11/2016 Raised Median: Madison at Avenue 52 (TM33076-1) 59,642.00 - - 59,642.00 6/14/2019 Turn Lane Extension: Highway 111 & Costco Drive 3,644.22 - - 3,644.22 6/30/2020 Traffic Signal: Madison Street at Avenue 54 (CDA/Griffin Ranch) 107,500.00 - - 107,500.00 6/30/2021 Turn Lane / Right Turn Only: Adams Street at Auto Centre 171,574.00 - - 171,574.00 6/30/2023 Traffic Signal: Monroe at Avenue 52 20,755.35 - - 20,755.35 Account No. 401-0000-22811 $ 1,070,548.21
11/30/2009 Lions Gate project 1821 sidewalk and landscaping 16,798.30 - - 16,798.30 1/31/2011 Toll Brothers, Avenue 50 & Verano Drive, TM 30357, Mt. View Country Club Traffic Signal Improvements 215,000.00 215,000.00
6/30/2015 Avenue 53 at Jefferson Street Roundabout (580.85) - - (580.85) 6/30/2015 Traffic Signal Avenue 50 & Orchard, Project 1757 99,075.26 - - 99,075.26 2/24/2016 ACM LQ/Highway 111 & Simon Drive 2,788.50 - - 2,788.50 2/24/2016 ACM LQ/Washington & Miles 8,460.00 - - 8,460.00 6/30/2019 Dune Palms Road Widening Eminent Domain 19,882.32 - - 19,882.32 6/30/2023 Cove Trails Parking Lot Improvements 49,580.00 - (49,580.00) - Account No. 401-0000-22210 $ 361,423.53
$ 1,431,971.74
The following development agreement payment was received for development agreements entered into after January 1, 2004 in accordance with Government Code Section 65865.

Total Developer Contributions for Future CIP Projects
Total Unearned Revenue on Deposit

OVERALL TOTAL AVAILABLE
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City of La Quinta
CITY COUNCIL MEETING: December 17, 2024

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2023/24 ART IN PUBLIC PLACES

ANNUAL REPORT

RECOMMENDATION
Receive and file the fiscal year 2023/24 Art in Public Places Annual Report.

EXECUTIVE SUMMARY
 Per the Municipal Code, the City must expend or commit fees from the Art in Public Places (APP) program within two years of receipt and monies collected must be accounted for in a separate fund.
 An annual review of administrative expenses is required. There were no administrative expenses for fiscal year (FY) 2023/24.
 Attachment 1 presents the required analysis; the City has complied with the time limit for expenditure of fees and there are no findings to report.

FISCAL IMPACT – None.

BACKGROUND/ANALYSIS
The City’s APP fund is governed by the Municipal Code. Annually, the City must demonstrate that it has complied with the following:
 A determination whether or not the fees have been committed for use within two years of collection. Fees may be used for:
 Cost of public art and installation;
 Cost to purchase or lease art sites;
 Waterworks, landscaping, lighting and other objects, which are an integral part of the artwork;
 Frames, mats, pedestals and other objects necessary for the proper presentation and installation of the artwork;
 Walls, pools, landscaping or other architectural or landscape architectural elements necessary for the proper aesthetic and structural placement of the artwork;
CONSENT CALENDAR ITEM NO. 19
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 Maintaining and repairing artwork;
 Administrative expenses to otherwise implement the APP program;  Endowments; and
 Art replacement.
 Review administrative expenses to ensure they were reasonably assessed to implement this program and that they do not exceed 5% of the total funds in the account on July 1 of any year or $25,000 in any FY.

If fees collected are not committed for the aforementioned uses, they are returned to the contributor. Staff analyzed APP fund revenues and expenditures, no reimbursements are due to contributors and there were no administrative costs. During FY 2023/24, APP funds were used to purchase art pieces, pedestal and mural design, and to maintain and preserve art pieces as detailed in Attachment 1.

During FY 2023/24, the City unveiled a metal sculpture titled “Concourse Ribbon” created by Artist Noah Gowen, selected at the Spring Art Celebration event. The sculpture is pictured here and located at the City’s Wellness Center.

Also unveiled during the year is a piece featuring various botanical components titled “Morphotastic Copper Cosmos” created by Artist Michael Gard, selected at the Fall Art Celebration event. This piece is pictured here and located inside the City Hall lobby.

Each year this report is also provided to the Desert Valley Builders Association (DVBA), the Building Industry Association (BIA), and the Gas Company. To date, no correspondence has been received regarding this report.

ALTERNATIVES
As this report is a requirement of the Municipal Code, staff does not recommend an alternative.

Prepared by: Virginia Ortega, Finance Manager
Approved by: Claudia Martinez, Finance Director
Jon McMillen, City Manager
Attachment: 1. Art in Public Places FY 2023/24 Annual Financial Report 230 CLICK HERE to Return to Agenda
City of La Quinta ATTACHMENT 1
Art in Public Places (Fund 270)
FY 2023/24
Beginning Ending
Account Description
Fund Balance
at 7/1/2023 FY 23/24
Fund Balance
at 6/30/2024
Revenues & Other Sources:

Developer fees 131,312
Interest income 43,372
Transfers In from the General Fund 50,000
Total Sources $ 224,684
Expenditures & Other Uses
Art Purchases 57,549
Maintenance of Public Art 62,745
Project Administration -
Transfers Out for Construction Art Project 913
Total Uses 121,206
Total Available $ 871,361 $ 103,478 $ 974,839
Two Year Test
Using First In First Out Method
Summary of Funds
Beginning
Fund Balance
Revenues
Collected Expenditures Committed Unspent
June 30, 2020 536,248 197,457 41,679 697,200 (5,174)
June 30, 2021 692,026 135,933 63,345 729,200 35,414
June 30, 2022 764,614 189,831 120,748 766,522 67,175
June 30, 2023 833,697 145,711 108,047 734,211 137,150
June 30, 2024 871,361 224,684 121,206 728,299 246,540
Total Revenue For Last Five Years $ 893,616 $ 455,025
Result : Two Year Spent or Committed Test Met. Future commitments for unspent funds are detailed below.

Art in Public Places Expenses and Future Commitments
Capital Projects and Expenses FY 23/24 Committed % Complete* % funded with fee
Sculpture Restorations and Maintenance 57,959 - 100% 100% Acknowledgement Plaques and Signs 6,286 - 100% 100%
Art Appraisals and Assessments 28,144 - 100% 100%
LQAC Art Purchase: "Morphotastic Copper Cosmos" by Michael Gard 6,200 - 100% 100% LQAC Art Purchase: "Pickle Ball" by Justin Coopersmith 500 - 100% 100% LQAC Art Purchase: "Branches Triptych" by Noah Gowen 3,695 - 100% 100% SilverRock Park Pedestal Design 3,000 - 100% 100%
Art Purchase: "Remnants Totems" (3) by Cassidy Watt 2,500 - 100% 100% Art Purchase: "Concourse Ribbon" by Noah Gowen 2,000 - 100% 100% Art Purchase: "La Quinta Palms" by Jennifer Lashbrook 7,500 - 100% 100% Art Purchase: "Remnants Totems" (2) by Cassidy Watt 1,260 - 100% 100% Mural Consultation Design (deposit) 1,250 - 100% 100%
111205 Dune Palms Bridge Improvements - 193,965 65% 1%
201608/202334 SilverRock Event Space /Art Pedestals 913 301,334 96% 4% FY 2024/25 Budget for Art Purchases and Maintenance - 233,000 20% 100% Total 121,206 728,299
* Percentage completed as of June 30, 2024
The Art in Public Places fund is used to account for fees paid in lieu of acquisition, installation, replacement, maintenance and repair of approved art works at approved sites. The fees are refundable if not expended or committed within two years. 231 CLICK HERE to Return to Agenda
232 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: December 17, 2024

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION AND APPROVE MEMORANDUM OF

UNDERSTANDING WITH RIVERSIDE COUNTY REGARDING OBLIGATING AND

ALLOCATING AMERICAN RESCUE PLAN ACT CORONAVIRUS STATE AND LOCAL

RECOVERY FUNDS

RECOMMENDATION
Adopt Resolution and approve Memorandum of Understanding (MOU) with Riverside County obligating and allocating American Rescue Plan Act Coronavirus state and local recovery funds; and authorize the City Manager to negotiate and execute the MOU in a form approved by the City Attorney.

EXECUTIVE SUMMARY
 On March 11, 2021, President Biden signed into law the American Rescue Plan (ARPA), a $1.9 trillion stimulus package, to counteract the economic impacts of the pandemic. The bill contains a $350 billion allocation for state and local government aid known as the Coronavirus State and Local Fiscal Recovery Funds (SLFRF).  The City has elected to use the standard allowance for revenue loss of up to $10 million and was allocated the amount of $9,987,008 for government services, which is the most flexible eligible use category with funds subject to streamlined reporting and compliance requirements.
 The City must execute an MOU for funds to be considered obligated and committed by December 31, 2024, and expend by December 31, 2026, as prescribed under the ARPA provisions.

FISCAL IMPACT
If approved, $4,993,504 will be transferred from Fund 105 (Disaster Recovery Fund) to the General Fund for fiscal year (FY) 2024/25 and an additional $4,993,504 for FY 2025/26 will be transferred and budgeted to cover costs associated with police services.

BACKGROUND/ANALYSIS
Under the ARPA, the U.S. Department of Treasury adopted a Final Rule in January 2022 for the SLFRF which provides various eligible uses for ARPA funds, including the use of CONSENT CALENDAR ITEM NO. 20
233 CLICK HERE to Return to Agenda
funds to provide and maintain current City services (e.g., public safety) to the extent of revenue lost by the City due to the pandemic. Some of the key objectives for SLFRF are to:
 Maintain vital public services, even amid declines in revenue resulting from the crisis.
 Build a strong, resilient, and equitable recovery by making investments that support long-term growth and opportunity.

The City has received a total of $9,987,008 through ARPA and has established a separate fund to track the utilization of funds for auditing and reporting purposes. In compliance with the Final Rule, the City’s approach will be to utilize ARPA funds to provide and maintain current City services, specifically police services, that were originally intended to be provided by the General Fund. This approach makes available General Fund monies that are then used to enable the delivery of Council-directed programs to residents and businesses to improve the quality of life. As a result, the City’s reporting to the U.S. Treasury will show the ARPA funds being used to maintain police services. This ARPA spending approach balances programmatic funding for vital government services while limiting the administrative burden associated with ARPA compliance and reporting requirements, and substantially reducing any compliance risk that could result in a mandated return of these federal funds to the U.S. Treasury.

ARPA provisions require the proposed resolution and enclosed MOU as Attachment 1 for the funds to be considered obligated and committed by December 31, 2024; funds must be expended by December 31, 2026.

ALTERNATIVES
Staff does not recommend an alternative as this action is required by ARPA.

Prepared by: Claudia Martinez, Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. MOU with Riverside County Regarding ARPA SLFRF 234 CLICK HERE to Return to Agenda
RESOLUTION NO. 2024 - XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, AUTHORIZING THE

OBLIGATION AND ALLOCATION OF CORONAVIRUS

STATE AND LOCAL FISCAL RECOVERY FUNDS AS

CREATED BY THE AMERICAN RESCUE PLAN ACT
WHEREAS, On March 11, 2021, the President of the United States signed into law the American Rescue Plan Act (ARPA) to provided continued relief from the public health and economic impacts of the COVID-19 public health emergency; and WHEREAS, ARPA created the Coronavirus State and Local Fiscal Recovery Fund (SLFRF) that provided direct funding to state, local, and tribal governments across the county to support their response to and recovery from the COVID-19 public health emergency; and
WHEREAS, in Treasury’s final rule, local governments can choose the standard allowance of up to $10 million in revenue loss which can be spent on government services, the City of La Quinta (City) elected to use the standard allowance to streamline the process of reporting and compliance; and
WHEREAS, the City accepted an allocation of SLRF in the amount of $9,987,008, payable in two tranches, which the City is in receipt of.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. That the standard allowance under the American Rescue Plan Act (ARPA) Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Program to replace lost public sector revenue up to $10 million to spend on government services through the period of performance is hereby elected by the City of La Quinta.

SECTION 2. This resolution shall go into effect upon adoption and the City Clerk shall certify the adoption of this Resolution.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of December 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
235 CLICK HERE to Return to Agenda
Resolution No. 2024 – xxx
Authorization to Obligate and Allocate State and Local Recovery Funds as created by the American Rescue Plan Act Adopted: December 17, 2024

________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
236 CLICK HERE to Return to Agenda
1 MEMORANDUM OF UNDERSTANDING

REGARDING OBLIGATION OF AMERICAN RESCUE PLAN ACT (ARPA)/ CORONAVIRUS

STATE AND LOCAL RECOVERY FUNDS (SLFRF)
This MEMORANDUM OF UNDERSTANDING REGARDING OBLIGATION OF SLFRF FUNDS (“MOU”) is entered into as of the ____ day of ____________, 2024 by and between City of La Quinta (“Local Government” ) and the County of Riverside (“Agency”) as follows:

WHEREAS, The Local Government is the recipient of State and Local Fiscal Recovery Funds (SLFRF) pursuant to the terms and conditions of the agreement entered into by the Department of the Treasury (“Treasury”) and the Local Government, which incorporates the provisions of the 2022 final rule, the 2023 interim final rule, and the guidance that implements the SLFRF program; and
WHEREAS, The Local Government is authorized to provide funds to units of local government and others, each an Agency, selected to undertake and carry out projects under the SLFRF program in compliance with all applicable local, state, and federal laws, regulations and policies; and
WHEREAS, Agency is prepared to provide goods or services to Local Government in order to mitigate the fiscal impacts of the COVID pandemic, maintain service levels, and to serve the needs of the local community (“Goods or Services”); and WHEREAS, Local Government and Agency desire to enter into this MOU as an interagency agreement to secure the Goods or Services for the benefit of the local community.

Now therefore, in consideration of the recitals and agreements contained herein Local Government and Agency agree as follows:

1. Purpose.

The SLFRF funds are available to provide emergency relief from natural disasters, build critical transportation infrastructure, and support community development. The City utilized the standard allowance of up to $10 million, which can be used to provide government services, and includes the provision of public safety services.

2. Scope of Work.

A. Local Government Responsibilities

The Local Government is responsible for administration of the SLFRF funds received, and ensuring SLFRF funds are used in accordance with all program requirements and its SLFRF agreement with Treasury referenced above. The Local Government will provide such assistance and guidance to the Agency as may be required to accomplish the objectives and conditions set forth in this MOU.

ATTACHMENT 1
237 CLICK HERE to Return to Agenda
2 B. Agency Responsibilities
The Agency will complete in a satisfactory and proper manner as determined by the Local Government the following tasks to accomplish the objectives of principally benefiting the local community by carrying out an eligible use of SLFRF funds (the “Project”). The Agency will periodically meet with the Local Government to review the status of these tasks and to demonstrate compliance with SLFRF requirements.

Principal Tasks:

1. Maintain current public safety service levels to include payroll and covered benefits for public safety personnel.

3. Conditions for Receipt of Funds. SLFRF funds will be allocated or paid to Agency upon agreement to perform the Principal Tasks.

4. Time of Performance. The effective date of this MOU will be the date the parties sign and complete execution of this MOU (“Effective Date”) and will be in effect for the time period during which the Local Government remains in control of SLFRF funds and the Agency completes the Principal Tasks, provided however, all SLFRF funds must be obligated no later than December 31, 2024 and the Principal Tasks must be completed no later than December 31, 2026.

5. MOU Representatives.

Each party to this MOU shall have a representative. Each party may change its representative upon providing written notice to the other party. The parties’ representatives are as follows:

A. Local Government
Name of Representative: ___________________________________________ Title: _____________________________________________________________ Mailing Address: __________________________________________________ City, State and Zip Code: ___________________________________________ Telephone Number: ________________________________________________ Fax Number: ______________________________________________________ E-mail Address: ___________________________________________________ B. Agency:

Name of Representative: ___________________________________________ Title: _____________________________________________________________ Mailing Address: __________________________________________________ City, State and Zip Code: ___________________________________________ Telephone Number: ________________________________________________ Fax Number: ______________________________________________________ E-mail Address: ___________________________________________________ 238 CLICK HERE to Return to Agenda
3 6. Budget :

The Local Government will pass through to
the Agency no more than $9,987,008 in
SLFRF funds for eligible incurred costs
and expenses for the Project
Budgeted Amount
IN WITNESS WHEREOF, City of La Quinta and the County of Riverside have executed this MOU as of the dates indicated below.

CITY OF LA QUINTA: _______________________

By: ______________________________________
Its: ____________________________________
Date: ________________
COUNTY OF RIVERSIDE:
_________________________________________
_________________________________________
By: ______________________________________
Its: ____________________________________
Date: _______________
239 CLICK HERE to Return to Agenda
240 CLICK HERE to Return to Agenda
BUSINESS SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING: December 17, 2024

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC. TO PROVIDE
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR HIGHWAY 111 REHABILITATION PROJECT NO. 2022-25

RECOMMENDATION
Approve an Agreement for Contract Services with Southstar Engineering and Consulting, Inc. to provide construction management and inspection services for the Highway 111 Rehabilitation Project No. 2022-25; and authorize the City Manager to execute the agreement within the approved project budget.

EXECUTIVE SUMMARY
 The Highway 111 Rehabilitation project will pulverize approximately 1,500 feet of the existing pavement on Highway 111 west of Washington Street to Jefferson Street within the city limits (Attachment 1) and includes curb ramps minor improvements for Americans Disabilities Act (ADA) compliance.  A request for proposals (RFP) for construction management and inspection services was issued in October 2024, and six (6) proposals were received.  Southstar was selected as the most qualified firm to provide the requested services.

FISCAL IMPACT
The Highway 111 Corridor Area Plan Implementation Project No. 2019-05 budget in the amount of $8,034,000 was allocated in fiscal year 2024/25 Capital Improvement Program (CIP) and it’s comprised of $4,000,000 in Federal Earmark Funding, $984,000 in SB1 funding, and $3,050,000 in Measure G Funding and it includes the Highway 111 Rehabilitation Project No. 2022-25. The following is the anticipated Project No. 2019-05 budget:

Total Budget
Design: $ 100,000
Professional: $ 50,000
Inspection/Testing/Survey: $ 500,000
Construction: $ 7,000,000
Contingency: $ 384,000
Total Budget: $ 8,034,000
241 CLICK HERE to Return to Agenda
Funding for construction management and inspection services is estimated at $394,350 and is budgeted in the Professional and Inspection/Testing/Survey categories in Project No. 2019-05.

BACKGROUND/ANALYSIS
The two-mile stretch of Highway 111 is in need of major rehabilitation and re-pavement, as the majority of the project area has inadequate base conditions for a pavement overlay.

The rehabilitation requires the existing pavement to be pulverized and regraded prior to the application of new pavement. Leaving the roadway in its current worn and cracked condition would increase costs for repair in the future.

In October 2024, staff issued an RFP for Highway 111 Pavement Rehabilitation Construction Management and Inspection Services, and received six (6) proposals. The selection committee, comprised of staff from the Public Works departments, interviewed four (4) firms; Southstar was selected as the most qualified firm.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayòn, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Agreement for Contract Services with Southstar

242 CLICK HERE to Return to Agenda
*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Notes
From West of
Washington Street to
Jefferson Street
REPORT PRINTED ON... 2/7/2019 11:38:16 AM
Vicinity Map
Highway 111 Rehabilitation Project (2022-25)
0 6, 12,037
019
Feet
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1
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244
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AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Southstar Engineering and Consulting, Inc., a California Corporation, with a place of business at 1945 Chicago Avenue, Suite C-2, Riverside, California 92507 (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Construction Management and Inspection Services for Highway 111 Rehabilitation Project (No. 2022- 25), as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

ATTACHMENT 2
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1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. 246 CLICK HERE to Return to Agenda
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Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.

1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated based on time and materials in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Three Hundred Seventy-Two Three Hundred Fifty Dollars ($372,350), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this 247 CLICK HERE to Return to Agenda
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Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on December 18, 2024, and terminate on December 31, 2025 unless extended by an amendment to this Agreement.
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4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Jason Bernnecke, PE, CEO / Principal-in-Charge / Project Manager
Telephone No.: (909) 262-7858
Email: [email protected]
(b) Amr Abuelhassan, PE, Executive Vice President/CFO
Telephone No.: (909) 262-7858
Email: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as Bryan McKinney, PE, Public Works Director/City Engineer or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any 249 CLICK HERE to Return to Agenda
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attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.

4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall 250 CLICK HERE to Return to Agenda
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be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports 251 CLICK HERE to Return to Agenda
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(including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. 252 CLICK HERE to Return to Agenda
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The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
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8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all 254 CLICK HERE to Return to Agenda
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Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without 255 CLICK HERE to Return to Agenda
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the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Bryan McKinney, P.E.
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

SOUTHSTAR
Attention: Jason Bernnecke, P.E.
1945 Chicago Avenue, Suite C-2,
Riverside, California 92507

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
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10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
257 CLICK HERE to Return to Agenda
-14-
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation

JON McMILLEN, City Manager
City of La Quinta, California
Dated:

CONTRACTING PARTY:

By:

Name:Jason Bernnecke, P.E.

Title: CEO / Principal-in-Charge / Project
Manager
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
By:

Name:

Title:

APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
258 CLICK HERE to Return to Agenda
Exhibit A

Exhibit A
Scope of Services
[See attached]
259 CLICK HERE to Return to Agenda
Scope of Services
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 9

SCOPE OF SERVICES
Southstar | DCCM follows a comprehensive
methodology consisting of dozens of time-tested and
proven strategies for ensuring contractors working on
public works capital projects for municipal agencies
stay on schedule and under budget. The following
tasks will be performed as part of the overall approach to providing oversight of the prime contractor to
anticipate issues that may lead to unintended CCO’s
and/or project delays.

DCCM can provide additional value-added specialties
including project management, resident engineering,
structural engineering, construction management,
construction administration, scheduling, labor
compliance, public outreach, and construction
observation/inspection. Principal-in-charge, Mr. Jason
Bennecke, will be responsible for coordinating with the City to provide the staff needed for any assignment,
and to execute tasks on behalf of DCCM. All services
shall be in accordance with local guidelines as
described in Chapter 16, “Administer Construction
Contracts” of the Caltrans Local Assistance
Procedures Manual, the Caltrans Construction Manual,
and the Caltrans Construction Manual Supplement for
Local Agency Resident Engineer, and the Greenbook.

PRE-CONSTRUCTION PHASE
Value Engineering | DCCM employs Value
Engineering (VE) throughout the project lifecycle to
enhance cost-effectiveness and maintain structural
integrity. This approach minimizes costs and reduces
waste by providing a clear project overview, facilitating the elimination of redundancies, and ensuring optimal
material allocation.

Constructability Review | Prior to project
advertisement, DCCM conducts a thorough review
of contract documents (PS&E) for constructability
and biddability. This includes site visits, conflict
assessments, staging analysis, impact assessments,
plan check coordination, design discipline alignment,
unit price verification, permit requirements evaluation, and discrepancy identification for the City Project
Manager and Design Engineer.

Engineer’s Estimates | DCCM rigorously reviews
Engineer’s estimates to prevent project delays due to
underestimation or inefficient fund allocation, and to
track project budget and activities.

Master Project Schedule | DCCM’s Resident
Engineer (RE) scrutinizes the contractor’s baseline
schedule for practicality and comprehensiveness.

Monthly schedule updates are closely monitored, and
a 3-week lookahead
schedule is used to manage project progress
efficiently. A parallel (as-built) schedule is maintained, and Time Impact Analysis (TIA) is conducted when
required.

Contract Bidding Support | DCCM administers
and advertises construction bids, prepares for prebid meetings, manages inquiries, and coordinates responses with the City’s Design Consultant.

Review and Evaluation of Bids | DCCM assists
the City in reviewing and evaluating bids, ensuring
compliance with contract terms, and recommending
successful low bidders. Notice of Award, Agreements,
and Purchase Orders are processed.

Project Management | DCCM utilizes effective
project control tools and procedures, closely
collaborating with the contractor and City staff to
ensure compliance with contract documents, efficient
payment processes, and timely issue resolution.

Proposed modifications or deviations are reviewed and
addressed promptly.

CONSTRUCTION PHASE
Stakeholder Communication | Effective
communication with Project stakeholders, including
local residents, businesses, utility owners, and
agencies, is crucial. A project-specific Public Outreach plan developed by Vanessa will ensure transparent
communication. Additionally, our team will create a
project-specific communication plan for stakeholders
and the City.

Staffing Capability | Our team possesses extensive
knowledge of City, Caltrans, and federal policies
and processes, eliminating any learning curve. We
demonstrate adaptability to manage varying workloads
effectively.

Schedule Control | Schedule control encompasses
baseline construction schedule submission, approval,
and updates. Discrepancies between planned and
actual activities will be addressed. Weekly 2-4-week
look-ahead schedules will aid inspection and off-site
planning. We closely monitor procurement of long
lead materials and alert the City to any construction
changes that might impact schedules or costs.

Progress/Coordination Meetings | Our Inspector will
assist in coordinating meetings with the Contractor,
Designer, construction surveyor, materials inspector,
and utility companies. Weekly progress meetings will
be conducted, with agendas, minutes, and an issues
log maintained. These meetings will cover submittals,
RFIs, CCOs, and project issues.
260 CLICK HERE to Return to Agenda
Scope of Services
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 10 Monthly Activity Summary Report | The DCCM
Inspector will provide monthly project status
reports. These reports will cover budget, schedule,
accomplishments, submittals, change orders, and
current and anticipated work progress.

Requests for Information | The DCCM team will
respond to Contractor’s RFIs or route them to design
engineers as needed. A weekly tracking report will
be maintained and discussed in the weekly progress
meeting for efficient issue resolution.

Submittal Management and Review | Our team
will receive and log all Contractor’s submittals.

Depending on the type of submittal, it will be routed
for review by the relevant team member. Responses
will be documented in the submittal log, ensuring the
Contractor has the necessary information for project
progress.

Technical and Administrative Management | DCCM
will provide technical and administrative management
services, oversee project activities, maintain close
communication with the Client’s Project Manager
and Design Engineer, and ensure comprehensive
documentation.

Project File Management | We will process and track
project files at the job site using the agency’s filing system. Project files will include, at a minimum:
• RFIs, Submittals, Proposed change orders and
revisions
• Cost accounting records on authorized work
performed under contract unit costs and additional
work performed based on actual costs of time
(labor) and materials (T&M).
• All contract documents including: Special Provisions; Contract / Agreement; Subcontractors Listing;
Bonds; Non-Collusion Affidavit; Construction Quality
Assurance (CQA); correspondence, etc.
• Disadvantaged Business Enterprises (DBE)
Compliance
• Relevant permits and requirements from local
governments or regulatory agencies
• Appropriate reference specifications, standards, and
standard plans
• Notice to Proceed and contract time accounting
procedure and documentation
• Equipment and material submittal log. The
construction contract shall be reviewed for submittal
requirements,
• and due dates shall be established based on the
construction schedule.
• Correspondence log
• Progress payment format in compliance with City’s
standards
• Project personnel and emergency phone numbers
• Contract change order documentation and approval
procedures
• Daily construction report, supplemented by daily
materials sampling and testing reports prepared on
printed forms
• Required safety documentation and equipment
• Project photograph log
• Record drawing format
• Progress meeting format
• Pre-construction meeting format
Change Orders | Change Orders can be requested
by the Contractor due to field conflicts or initiated
by the City for scope changes. Our team assesses
merit, scope, estimated cost, and schedule impacts,
providing City recommendations. We also negotiate
change orders if required due to scope changes by the
City. We aim to avoid unnecessary change orders and
consult with the City when necessary. Payment for
change orders follows a clear process.

Cost Control System | Detecting and addressing
construction issues early is the responsibility of all
team members, especially field inspectors. Monthly
progress payments are prepared for City review,
covering work completed by the Contractor. Change
order administration is essential for cost and schedule control. We excel in resolving issues at the lowest
level and maintaining detailed project documentation
to mitigate claims.

Claims | Our team focuses on strong communication
and relationships to minimize the need for contractor
claims. In unavoidable cases, we access expert
resources to minimize impacts.

Review Traffic Control Plans | We review Contractorsubmitted traffic control plans for safety and access.

Recommendations are discussed with the City before
sharing with the Contractor. Ongoing monitoring
ensures compliance.

THROUGH OUR METICULOUS RFI PROCESS,

WE SUCCESSFULLY MONITORED AND

ADAPTED TO VARIOUS FIELD CONDITIONS
ON THE PRESTIGIOUS PRESIDENTS’ PLAZA
IMPROVEMENTS PROJECT. BY EFFECTIVELY

MANAGING THE DISCOVERY AND DESIGN OF

BURIED MANMADE OBJECTS AND UTILITIES,

WE DEMONSTRATED OUR ABILITY TO THINK

QUICKLY ON OUR FEET AND ULTIMATELY SAVED
THE AGENCY $500,000.
261 CLICK HERE to Return to Agenda
Scope of Services
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 11 Project Schedule | We review and approve the
Contractor’s schedule, utilizing software tools. Monthly reviews against the baseline schedule help identify and mitigate potential delays.

Document Control | We follow a compliant filing
and document control system, documenting all
communication and maintaining compliance with
Caltrans and City requirements.

Utility and Outside Agency Coordination | Our
team alerts affected entities and coordinates closely
to ensure a smooth preconstruction meeting and
construction process.

Site Safety | Nothing is more important than the
safety of the construction team and the general public.

We ensure safety compliance through plan review,
monitoring, and reporting of deficiencies. Weekly
safety meetings are conducted.

Drainage | We inspect the construct/modify of
drainage systems per requirements, standards, and
contract documents.

Contractor Progress Payments | We administer
progress payments based on field measurements and
quantities, subject to City approval.

Labor Compliance | Our labor compliance officer
ensures adherence to labor regulations through
certified payroll review.

Quality Assurance/Control | We employ skilled staff
to uphold quality through careful inspection, preventing re-work, and ensuring proper testing.

Federal Contract Management & Documentation
| DCCM has experience in managing federally funded
projects, following LAPM chapters for invoicing and
documentation.

Project Filing System | Files are scanned and stored
digitally. Electronic data is uploaded to the City’s
preferred location.

SWPPP | A certified DCCM Inspector verifies water
pollution control measures.

Project Records | We maintain comprehensive project
records in hard copy and electronic form, following
Caltrans Construction Manual Logs.

Office Engineering (As-needed & Applicable) | The
OE assists in various project tasks, including change
orders, coordinating testing, and documentation.

The OE also ensures that all appropriate submittals
are submitted on time. They will also coordinate
all meetings necessary for specific operations. The
OE is the focal point for proper and accurate project
documentation on all construction projects. This role
will be supervised by the Construction Manager.

CONSTRUCTION INSPECTION
Daily Reports | The DCCM Inspector provides daily
diaries of construction progress in Caltrans format from the Caltrans Local Assistance Procedures Manual.

These reports cover material quantities, construction
progress photos, daily issues, accomplishments,
project budget and schedule status, and other relevant
details.

Photo & Video Documentation | Team members use
smartphones and tablets to document project activities
through photos, videos, and written records, stored on
a project cloud server for access.

Construction Observation and Inspection | Field
Inspectors play a vital role in quality control on
construction projects, ensuring contractor compliance
with plans and specifications. Proper documentation
is essential for accurate measurement and payment
records. Our team consists of seasoned construction
management personnel with extensive experience in
various project types.

Our inspectors offer cross-training in building
and facility improvements, electrical and lighting
enhancements, landscaping, sewage, storm
drainage, and traffic signal improvements. They have
conducted inspection services for storm drain and
pipeline relocation, street improvements, roadway
widening, striping, traffic control, utility protection, and concrete work. They are well-versed in Caltrans
Standard Specifications, Caltrans Standard Plans, the
“Greenbook,” CalOSHA, and traffic control practices
as specified in the Work Area Traffic Control Handbook
(WATCH).

Inspectors ensure the presence of appropriate
agencies (City, environmental, and local) as required
and promptly notify the City of any directives,
recommendations, or notices from other agencies. In
the field, the DCCM team diligently safeguards the
City against defects and deficiencies in the contractor’s work.
262 CLICK HERE to Return to Agenda
Scope of Services
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 12

PUBLIC OUTREACH
(BILINGUAL)(AS-NEEDED)
Our public outreach support team has unrivaled
experience in community outreach and public
education and awareness programs. Led by Vanessa
Barrientos (bilingual), our team will provide community outreach and public meeting support for the project.

Our team will ensure that accurate information
regarding this project reaches targeted businesses
and the community in a timely, cost-effective manner.

Communication platforms are always tailored to the
needs of the community and businesses. Our goal is
to minimize the inconvenience of the community and
traveling public as they all play an important role in
the success of all projects. Ms. Barrientos’s ability to communicate about design, engineering, traffic, and
diverse communities makes her an asset throughout
the life of the contract.

Purpose | The scale of a project may warrant the
need for a Public Outreach Plan (Plan), which will be
the road map for stakeholders to navigate through
construction and support the project. It is intended to be a working document detailing new developments,
tracking the progress, and ultimately serving as the
primary resource to assist the agency in successfully
keeping the public informed about the project through
construction.

Community Outreach Goals and Objectives |
This public awareness plan will help share project/
closure information, identify significant project issues, concerns and expectations. The goal of community
outreach is to build trust and secure public support.

Specific objectives are to:
• Provide a regional-bilingual public awareness of the
project and develop bilingual collateral material
• Provide a consistent, two-way communications
approach.
• Ensure that the community understands the project
need and benefits
• Improve the understanding of specific stakeholder
concerns by partnering with local agencies
Work Plan Approach | While it would seem practical
to duplicate other successful public outreach programs
we have delivered for other clients, our team does
not believe in the “cookie-cutter” approach. We
understand each project has a unique community with
varying needs, and require a public outreach program
that is customized to fit the community. This approach
includes research, planning, strategic implementation,
and thorough evaluation with measurable objectives;
all with a personal, humanized approach.

Research: Our team will research, as-needed,
the project’s target audience because a strong
communication is key to obtaining trust. Our
communication plan will correspond to the character
of the project area’s community. Collateral materials
will be developed to communicate efficiently
to stakeholders and ensure that methods of
communication meet the needs of those individuals/
groups.

Planning: Based on the research above, our team
will develop a draft outreach plan with effective
communication tools that will be utilized as the
schedule progresses. The plan will be a living
document that will adjust according to the schedule
and needs.

Implementation: Upon the approval of the public
awareness campaign plan, our team will implement
elements of the outreach plan as directed by the
agency. The implementation process will be primarily
in the beginning of the project as it continues to
develop collateral material and disseminate according
to the schedule.

Evaluation: As the project moves forward, task
elements of the outreach plan will be evaluated from
different perspectives - the level of need and the value to the project. Our monthly logs and reports will assist the agency in making this decision.
263 CLICK HERE to Return to Agenda
Scope of Services
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 13

POST-CONSTRUCTION PHASE
The following includes activities that typically take
place during the post-construction phase of work.

As-Built Drawings | The DCCM team maintains a
red-lined set of “As-Built” plans in the construction
field office, documenting as-built conditions. These
drawings are reviewed at the end of construction
to ensure accurate documentation of plan changes.

Following the review, they are transmitted to the
designer for electronic plan set updates, including the City’s signature, and archival storage.

Final Inspection and Punch-list | DCCM ensures
that the final project complies with the plans,
specifications, and estimate package, as well as
all relevant codes, permits, and standards. Final
inspections are conducted, and punch-lists of
incomplete work are issued. DCCM monitors punchlist completion, coordinates final project acceptance with the City and stakeholders, closes project files, and provides as-built plans. It also assists in coordinating, completing, and filing invoicing and necessary
documentation for reimbursement.

Final Walkthrough | DCCM conducts final
inspections, monitors punch-list completion, and
issues a notice of substantial completion. A final
walkthrough is scheduled and conducted with the City,
Caltrans, contractors, and design engineers. DCCM
coordinates any required corrections resulting from the walkthrough. Once all corrections are addressed, final
project acceptance is coordinated with the City and
relevant agencies and utilities.

Finalized Documents | All project items, including
record drawings, contract bid items, claims, change
orders, and punch-list items, are finalized.

Item Closeout | All open contract items are closed
out and balanced, addressing item overruns and
underruns. Contract Change Orders are created if
necessary to adjust item prices.

Proposed Final Estimate | Depending on project
complexity, the DCCM Inspector can lead or assist
in preparing the Proposed Final Estimate and obtain
Contractor’s concurrence. This document is provided
after resolving any open claims.

Claims Report | The team focuses on problemsolving and documentation to avoid contractor claims.

In case claims are unavoidable, DCCM can tap into
expert resources to minimize impacts on project cost
and schedule. The Resident Engineer prepares a
Claims Report for outstanding and unresolved claims,
following Caltrans Construction Manual guidelines.

Project Report | A Final Project Report is created,
detailing project construction, final construction
cost (including management and administration),
Contract Change Orders, Construction Claims,
and their resolutions, along with photo and video
documentation.

Electronic Files | Project files, including drawings, are transmitted to the City in PDF format. Hardcopy project files are organized, labeled, and prepared for storage.

Final Acceptance | DCCM recommends final
acceptance of the Project once deficient work
is corrected, and all contract conditions are met.

A completed project is delivered to the City in
compliance with plans, specifications, the estimate
package, and all relevant codes, permits, and
standards.

PROJECT MANAGEMENT TOOLS
Resources Available to Our Employees: All of our
engineers and field staff are equipped with vehicles,
laptops, cell phones, vehicles, safety equipment and
general inspection tools.

Software: Microsoft Word, Microsoft Excel,
Microsoft PowerPoint, Microsoft Project, Access,
Adobe Acrobat/Bluebeam, Bentley Microstation and
ContextCapture 3D Modeling.

QUALITY CONTROL PLAN
Quality Control: Maintaining high-quality standards is
essential for the successful delivery of any project. We have established rigorous quality control procedures,
including regular inspections, audits, and corrective
action plans, to ensure that all project deliverables
meet the required standards. We will continue to
enforce these practices to ensure the project’s
success.

Risk Management: Identifying and mitigating
risks early is key to avoiding project delays and
cost overruns. We have developed a proactive risk
management approach, which includes a thorough
risk assessment at the project’s onset and regular
monitoring and mitigation strategies throughout the
project lifecycle.
264 CLICK HERE to Return to Agenda
List of Complementary Services
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 14 FAA GPS Enabled Site Photography: Using our new drone equipped with a 48MP camera, DCCM’s FAA Section 107-certified pilot will conduct monthly flights over designated project areas, capturing high-resolution imagery to create an interactive 3D model of the workspace. From this model, a 2D orthophoto can be generated to scale, suitable for printing or use as a scaled background image in MicroStation. This advanced imaging technology enhances communication, mitigates risks, and minimizes potential schedule delays and cost overruns. Additionally, these images are valuable for public outreach, allowing the team to label ongoing construction tasks and post updates to the project website. The pilot has extensive experience with Bentley ContextCapture software, leveraging a robust server infrastructure. With decades of design expertise, thousands of hours in Photoshop, and FAA certification, our pilot combines skill and technology to deliver precise models and maps for our clients.

ADDITIONAL SERVICES
The following are additional in-house services that DCCM can offer should the City determine there is a need to help complete the project:

WEEKLY UPDATE: August 3-7, 2020
•
•
•
•
Eisenhower Drive roadway
Eisenhower Drive/Calle Tampico
intersection
•
•
Avenida Vallejo
Avenida Herrera
Avenida Velasco
La Quinta
Community
Park
Avenida Martinez
Avenida Montezuma
Avenida Bermudas
Desert Club Dr
Avenida Navarro
Avenida Villa
Avenida Villa
Washington St Washington St
Apartment
Complex
La Quinta
Community
Fitness Center
Old Town
La Quinta
La Quinta
Museum
Benjamin Franklin
Elementary School
Village Park
Animal Hospital
Avenida Montezuma
La Quinta
Palms Realty Calle Tampico Eisenhower Drive
Silverhawk
Apartments
Avenue 50
Calle Sinaloa/Avenue 52
Calle Hidalgo

ROADWAY AND

INTERSECTION CLOSURE
June 1 - Mid August 2020
Avenida Martinez
Local
Residential
Access ONLY
Local
Access
OPEN
Calle Sinaloa
Linea de Ayuda Gratuita:
844.332.3717
Correo Electrónico:
[email protected]
Sitio Web:
lqcompletestreets.com
NEIGHBORING UTILITY WORK Look out for Coachella Valley Water District’s ongoing construction work and lane closure on Calle Tampico.

Contact (760) 398-2651
Local
Access
ONLY
Avenida Mendoza
Local
Access
ONLY
Construction Activities:

Week of August 3, 2020
Continue installing landscape
Set pole foundations
Pour sidewalk and driveways
Prepare to stripe within the
closure limits
On-going Closures:

Toll-Free Helpline/
Linea de Ayuda Gratuita:
844.332.3717
Email/Correo Electrónico:
[email protected]
Website/Sitio Web:
lqcompletestreets.com

LA QUINTA VILLAGE COMPLETE STREETS PROJECT
Desert Club Drive
Calle Amigo
Calle Barcelona
Avenida Bermudas
Calle Sinaloa Avenue/Avenida 52 Avenida Navarro Avenida Villa Avenida Martinez
Avenida Mendoza
Eisenhower Drive Eisenhower Drive
Calle Hidalgo
Avenida Bermudas
Calle Cadiz
Fire
Station
32 Trailheads open/Senderos abiertos.

Limits/Limites
You are invited to
a community meeting
to learn about Stage 2 on
Wednesday, February 5 at 6 p.m.

Estas invitado a una
reunión de la comunidad
para aprender sobre la Etapa 2 del
proyecto el
miércoles 5 de febrero a las 6 p.m.

Dates/Fechas: Mid-February 2020 - May 2020/
Mediados de Febrero 2020 - Mayo 2020
La Quinta City Hall, Study Session Room.

Location/Ubicación
STAGE 2/ETAPA 2
On Calle Sinaloa/Avenida
52 between Eisenhower
Drive and Desert Club
Drive.

Public Outreach Collateral Examples: Our in-house Public Outreach team can create and manage the collateral needed to successfully keep the public informed about the progress of any project. These notification methods include, but are not limited to, post cards to mail to residents, website and social media posts, fliers to hand out and phone lines to call with any questions that may arise. 265 CLICK HERE to Return to Agenda
Exhibit A

ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:

1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 266 CLICK HERE to Return to Agenda
Exhibit A

its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.

Contracting Party shall require the same of all subcontractors.

2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement.

3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. 267 CLICK HERE to Return to Agenda
Exhibit A

(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.

5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 268 CLICK HERE to Return to Agenda
Exhibit B

Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Three Hundred Thousand Seventy-Two Three Hundred Fifty ($372,350) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement.
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Name Role Weeks* Total Project Hours Hourly Rate*** Total Cost Jason Bennecke, PE, MBA, PMP Principal-In-Charge (as needed) 20 40 $ 285.00 $ 11,400.00 Cyrus Shahinpar, PE, CMQ/OE Resident Engineer (50% Time Commitment) 20 400 $ 249.00 $ 99,600.00 Carl Short Office Engineer/Assistant Resident Engineer (50% Time Commitment) 20 400 $ 189.00 $ 75,600.00 Ryan Brown Construction Inspector (100% Time Commitment)** 20 800 $ 179.00 $ 143,200.00 Tyler Garrison Construction Inspector (as needed) 20 50 $ 175.00 $ 8,750.00 Vanessa Barrientos Public Outreach Manager (as needed) 20 200 $ 169.00 $ 33,800.00 Ramon Carlos Labor Compliance (as needed) 20 100 $ 169.00 $ 16,900.00 ODCs Public Outreach Materials (postcards, printing, postage….) $ 5,000.00 $ 5,000.00 Total $ 394,250.00
Assumptions/Notes:

Total Project $ 394,250.00
Construction Estimate: $7,000,000.00
Proposed Fee % of Construction
Capital

5.63%
***If any night work is needed, these rates are inclusive of day and night work fees.

Southstar |DCCM: Cost Proposal - City of La Quinta Highway 111 Rehabilitation Project No. 2022-25 *Assuming 90 working days per the RFP is 18 weeks to complete project with assumed two additional weeks for pre and post construction activities for key personnel. **Assuming full-time level of Inspection effort.
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Exhibit C

Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, through December 31, 2025. 271 CLICK HERE to Return to Agenda
Exhibit D

Exhibit D
Special Requirements
“None”
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Exhibit E

Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Cyber Liability – N/A
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. 273 CLICK HERE to Return to Agenda
Exhibit E

Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
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Exhibit E

e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.

Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.

In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.

E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.

Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the 275 CLICK HERE to Return to Agenda
Exhibit E

right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the 276 CLICK HERE to Return to Agenda
Exhibit E

exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a 277 CLICK HERE to Return to Agenda
Exhibit E

given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 278 CLICK HERE to Return to Agenda
Exhibit F

Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
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Exhibit F

d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 280 CLICK HERE to Return to Agenda
BUSINESS SESSION ITEM NO. 2
City of La Quinta
CITY COUNCIL MEETING: December 17, 2024

STAFF REPORT
AGENDA TITLE: APPROVE THE PURCHASE OF A LIBRARY RESOURCE VAN

RECOMMENDATION
Approve the purchase of a Library Resource Van.

EXECUTIVE SUMMARY
 The City has a Memorandum of Understanding (MOU) with the County of Riverside (County) to manage the La Quinta Library (Library), Makerspace, and La Quinta Museum (Museum).
 To expand Library services, staff is considering the purchase of a Library Resource Van (Bookmobile) dedicated to La Quinta.
 If approved, the Bookmobile would travel to various locations in La Quinta to provide mobile Library services.

FISCAL IMPACT
The County provided two (2) vehicle options and three (3) service level options for consideration. Staff is recommending Option 2 (Enhanced) for the vehicle and Option B for the service level. Each option includes a one-time startup cost that includes the purchase of the van and a service cost that increases 3% annually. Proposed compensation to be allocated as follows:

Contract Year Service Level Costs
FY 2024/25 Van Purchase/Start Up $280,000
FY 2025/26 Annual Service - Option B $396,800
FY 2026/27 Annual Service - Option B
(3% Increase)
$408,704
FY 2027/28 Annual Service - Option B
(3% increase)
$420,965
FY 2028/29 Annual Service - Option B
(3% increase)
$433,593
Grand Total $1,940,062
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BACKGROUND/ANALYSIS
On June 4, 2024, Council approved a five-year MOU with the County to manage the Library, Makerspace, and Museum. During the discussion, staff proposed the purchase of a Bookmobile to expand Library services throughout La Quinta. Before approving the purchase, Council requested additional information about the Bookmobile services including potential programming, set up locations, and daily schedule. Library staff has since developed a plan for Bookmobile programming which includes book check-out services, arts and crafts, and educational programs as well as visits to La Quinta schools, senior communities, and local businesses (Attachment 1).

The County is proposing two Bookmobile options (Basic and Enhanced). Staff recommends the Enhanced Bookmobile option as it includes a portable 3D printer, generator, and charging stations.

The County is also proposing three options for Bookmobile operations (Options A, B, or C). Staff is recommending Option B which includes increased programs and services (Attachment 2). The Bookmobile is equipped with materials for on-site programming in addition to IT resources including Wi-Fi, laptops, and printing capabilities. Residents have expressed significant interest in establishing Bookmobile services, emphasizing the potential to bring library resources directly to underserved areas.

Approving the purchase will ensure that more residents can enjoy the benefits of Library services which promote literacy and provide easier access to books, educational materials, and technology.

Additionally, the Bookmobile can support community events, provide outreach to schools and senior communities, and promote equitable access to information for all, enhancing the quality of life across La Quinta.

ALTERNATIVES
Council may choose to approve alternate options or deny the purchase of a Bookmobile.

Prepared by: Michael Calderon, Community Services Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Resource Van Programming Proposal

2. Resource Van Options

3. Letters of Support

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La Quinta Public Library
Program Plan for Library Resource Van
Prepared by: Sara DeLaCruz
ATTACHMENT 1
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Table of Contents

1. Executive Summary................................................................................2

2. Program Objectives................................................................................2

3. Need Statement.......................................................................................2 Academic Performance in Other Areas:...............................................................................3 Technology Access and Digital Literacy:.............................................................................3

4. Literacy Focus: Addressing Key Needs in DSUSD............................. 3 Phonemic Awareness and Fluency.......................................................................................3 Upper-Grade Literacy: Real-World Applications and Diverse Voices............................... 3 Supporting English Learners................................................................................................ 3

5. Program Overview.................................................................................. 4 Programs................................................................................................................................. 4 Target Areas............................................................................................................................ 6 Schedule..................................................................................................................................7

6. Literacy Initiative: Partnerships to Support Student Literacy............9 Read With Me Partnership..................................................................................................... 9 Costco's Volunteer Reading Program: Reading Buddies...................................................9 TeachingBooks: An Educational Resource......................................................................... 9 Program Implementation..................................................................................................... 10 Impact and Measurement.....................................................................................................10

7. Marketing and Outreach.......................................................................10 Marketing Strategies............................................................................................................ 10

8. Evaluation and Metrics.........................................................................11 Key Performance Indicators (KPIs).....................................................................................11 Data Collection Methods......................................................................................................12 Reporting and Analysis........................................................................................................12 1 284 CLICK HERE to Return to Agenda

1. Executive Summary
The La Quinta Library Resource Van is designed to be a mobile extension of the La Quinta Library, providing essential library services to underserved areas of the community. This program aims to increase accessibility to library resources, including book checkouts, hold requests, and returns, ensuring that all community members, regardless of their location, have access to the library’s offerings. The van will deliver age-appropriate programming, such as storytimes and workshops, to foster literacy and educational growth, particularly among school-aged children. In addition, the van will offer free printing, Wi-Fi, and laptop use to bridge the digital divide and support community members in accessing technology and information.

2. Program Objectives
The primary goal of the La Quinta Library Resource Van is to expand the reach of the library and ensure that all members of the community, particularly those who reside in the Northern part of the city, have access to vital library resources. By providing both traditional and digital library services, the van seeks to promote literacy, foster lifelong learning, and enhance community engagement. The program's objectives are outlined as follows:
● Increase Accessibility to Library Services: Ensure that books, materials, and programs are available to community members who may face barriers to visiting the physical library.
● Promote Literacy and Educational Growth: Offer age-appropriate programming, such as storytimes and literacy tutoring, to support the development of reading and writing skills, especially in school-aged children.
● Bridge the Digital Divide: Provide free Wi-Fi, laptop use, and printing services to individuals with limited access to technology and digital resources. ● Support Lifelong Learning: Offer workshops, educational programs, and creative activities that encourage learning and personal growth for all ages. ● Enhance Community Engagement: Strengthen the library's connection to the community by offering services directly in neighborhoods and creating opportunities for participation and learning.

3. Need Statement
The DSUSD faces significant challenges in literacy. According to the data taken from the California Dashboard, provided by the California Department of Education:
● English Language Arts (ELA) scores are in the orange performance category, indicating that students are, on average, 35.8 points below standard. This highlights a need for additional reading support and targeted literacy programs. ● With 21.9% of students being English Learners, there is a clear need for bilingual literacy support to help these students improve proficiency in both English and their native languages.
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Academic Performance in Other Areas:
● Mathematics scores are also in the orange performance category, with students performing 78.8 points below standard. This demonstrates a broader need for academic support across subjects, not just in literacy.
● English Learner Progress is rated yellow, with 48.5% of students making progress, but there’s room for improvement in ensuring these students reach proficiency.

Technology Access and Digital Literacy:

With socioeconomic challenges and the broadening need for digital resources, many students likely have limited access to technology at home. Digital literacy is becoming increasingly important, especially as students need these skills to excel academically and professionally. The district’s needs extend beyond traditional literacy into digital literacy and access to technology.

4. Literacy Focus: Addressing Key Needs in DSUSD
The La Quinta Library Resource Van supports the literacy goals of the Desert Sands Unified School District (DSUSD) by addressing key areas of need as identified in the district’s performance data. These areas include:

Phonemic Awareness and Fluency
DSUSD continues to focus on phonemic awareness and fluency to support foundational literacy skills. The district’s English Language Arts (ELA) performance currently shows that students are

35.8 points below the standard, highlighting the need for targeted interventions. The Resource Van will offer programs specifically designed to improve early literacy skills, including phoneme manipulation and fluency practice, to help bridge this gap (DSUSD Dashboard (1)).

Upper-Grade Literacy: Real-World Applications and Diverse Voices As students progress to upper grade levels, the emphasis shifts toward real-world applications of literacy and exposure to diverse voices in literature. With 21.9% of the student population being English Learners (ELs) and a significant portion being socioeconomically disadvantaged, the Resource Van will provide access to a diverse array of texts that reflect the cultural and linguistic backgrounds of students. This aligns with the district’s focus on improving English Learner progress, where currently only 48.5% of ELs are making progress (DSUSD Dashboard (1)).

Supporting English Learners
Given the large percentage of English Learners in DSUSD, with languages such as Spanish, Vietnamese, and Arabic spoken, the Resource Van will play a crucial role in providing multilingual resources. The district's need for increased support for ELs is evident in the Yellow rating for English Learner progress, signifying room for improvement. The van will offer bilingual 3 286 CLICK HERE to Return to Agenda
books and language learning resources to help students develop both their native language and English fluency (DSUSD Dashboard (1)).

By addressing these specific literacy challenges, the La Quinta Library Resource Van will be a key tool in improving reading proficiency and promoting educational equity within DSUSD.

5. Program Overview
The La Quinta Library Resource Van will offer a wide range of services to extend the reach of the library into the community. It will provide basic library services such as book checkouts, hold requests, and returns, along with a variety of age-appropriate programming. The van will visit schools, parks, senior living facilities, and key businesses to make library services accessible to all.

Programs
A diverse range of programs designed to meet the needs of community members of all ages will be provided. These programs include:
● Basic Library Services:
○ Book Checkouts: Borrow books, audiobooks, and other library materials. ○ Holds Requests and Returns: Request specific items to be held and return borrowed materials.
● Age-Appropriate Programming: The van will offer tailored programs for different age groups, ensuring that all members of the community have access to relevant and engaging content.
○ Early Childhood (Ages 0-5):
■ Baby Storytimes (Ages 0-24 Months): Storytimes designed for babies and their caregivers, focusing on early literacy through rhymes, songs, and sensory activities that promote bonding and language development. ■ Preschool Storytimes (Ages 2-5 Years): Story sessions for toddlers and preschoolers that incorporate interactive reading, songs, and movement, designed to develop early literacy skills, listening, and social interaction. ■ Music and Movement: Interactive programs that combine songs, dance, and play to promote motor skills and literacy through engaging activities. ○ School-Aged Children (Ages 6-12):
■ Reading Circles: Group reading sessions where children can practice reading aloud, improve literacy skills, and discuss books with peers. ■ STEM Workshops: Hands-on activities focused on science, technology, engineering, and math to spark curiosity and build foundational skills in these areas.
■ Homework Help: Drop-in sessions where children can receive assistance with their homework and access educational resources like tutoring in reading and writing.
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■ Book Club To Go: Ready-made book club kits with 10-12 copies of a book, discussion questions, and author biographies, available for extended checkouts.
○ Teens (Ages 13-18):
■ Book Clubs: Monthly book discussions designed to engage teens in reading and critical thinking.
■ Creative Writing Workshops: Programs that foster creativity and self-expression through writing, including poetry and short stories. ■ Digital Skills Classes: Workshops teaching teens essential digital literacy skills, such as coding basics, safe internet usage, and using online resources for research and school projects.
■ Teen Council: A leadership program where teens can participate in shaping library programs and services, giving them a voice in the development of future teen offerings.
■ Fiero Coding: A self-paced coding curriculum in HTML, CSS, JavaScript, Python, and more, suitable for all ages and perfect for teens looking to learn coding skills.
○ Adults and Seniors (Ages 18+):
■ Resume and Job Search Assistance: Workshops to help adults develop resumes, apply for jobs online, and prepare for interviews. ■ Tech 101: Classes aimed at teaching basic technology skills, such as using smartphones, tablets, and computers, with a focus on digital literacy.
■ Health and Wellness Workshops: Information sessions covering topics such as fitness, nutrition, and mental health, tailored to the interests and needs of adults and seniors.
■ Crafting and Fiber Arts: Programs for adults and seniors to engage in creative projects, including textiles and paper crafts, with support from local crafting organizations.
■ Sensory Hours: Special activities promoting motor skills and socialization, especially for seniors and individuals with sensory processing needs.
● Homeschool Support and Resources:
○ The van will provide resources and support for homeschooling families, offering educational materials, guidance, and tailored programs to assist in the homeschooling process. This includes curriculum support, access to digital resources, and workshops designed to supplement home education. ● Literacy Services:
○ School-Aged Children Literacy Programs: The van will offer reading programs, homework help, and activities designed to enhance literacy skills for school-aged children.
○ Tutoring Services: One-on-one or group tutoring sessions focused on improving reading and writing skills.
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○ Literacy Kits for Families: Take-home kits with age-appropriate books and literacy activities to promote reading at home.
● Technology and Digital Services:
○ Free Printing: Patrons can access free printing for educational and personal use.
○ Wi-Fi Access: Free wireless internet will be available to patrons at each stop. ○ Laptop Use: Laptops will be available for borrowing, allowing patrons to complete tasks such as job searches, schoolwork, and accessing online resources.
● Additional Programs:
○ Gem Emporium: A rewards-based program where children can earn “Library Gems” for checking out books, which can be exchanged for school supplies like backpacks and lunch bags.
○ Animal Samaritans Therapy Dogs: A therapeutic program where children and adults can interact with therapy dogs, promoting emotional well-being. ● Special Event Participation
○ Back to School Nights
○ Career Days
○ Family Festivals
○ Parades
○ School Fairs
○ Local Cultural Celebrations
The van will be equipped to provide on-the-spot library services. This flexibility ensures that the Resource Van reaches a broader audience and can participate in key moments in the community's calendar.

Target Areas
The La Quinta Library Resource Van will focus on reaching underserved areas and locations where residents face barriers to visiting the physical library. The van will visit:
● Local Neighborhoods
● Schools:
○ Colonel Mitchell Paige Middle School
○ Horizon School
○ La Quinta Middle School
○ La Quinta High School
○ John Glenn Middle School
○ Amelia Earhart Elementary School
○ DSUSD Child Development Center
○ Adams Early Childhood Education Learning Center
● Parks:
○ Adams Park
○ La Quinta Park
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○ Monticello Park
○ Pioneer Park
● Community centers
● Senior Living Facilities:
○ The Palms Gracious Retirement Living
○ The Palms Assisted Living and Memory Care
● City of La Quinta Businesses:
○ Seiden-Juku Dojo
○ Walmart
○ Costco
These stops will ensure that community members across all regions can easily access library services, fostering greater community engagement.

Schedule
The Resource Van will operate on a fixed schedule, visiting designated locations on set days each week. A sample schedule might look like the
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following.

The daily schedule for the La Quinta Library Resource Van includes built-in time for essential operations. Each day is structured as follows:
● 1 hour at the start of each day: This time is allocated for van pickup, loading materials, and traveling to the first stop.
● 1 hour at the end of each day: This allows time for staff to return to the library, unload materials, and park the van.
● 1-hour lunch break: The schedule includes a midday break for staff, typically around the 5th hour of the workday, ensuring a balanced and manageable work routine.

This setup ensures that the staff can efficiently manage their stops and travel while maintaining the van and its materials.
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The schedule will be:
● Published on the library’s website
● Shared through social media channels
● Distributed at local schools and community centers
In addition to its regular schedule, the van may offer special pop-up services at community events or in response to specific needs, ensuring flexibility and outreach to as many people as possible.

6. Literacy Initiative: Partnerships to Support Student Literacy The La Quinta Library Resource Van is dedicated to advancing the City of La Quinta’s goal of achieving 100% literacy across the community. To meet the literacy needs of students, we are proud to partner with Read With Me, Costco’s Volunteer Reading Program, and TeachingBooks to provide comprehensive literacy support.

Read With Me Partnership
The Read With Me program, part of the Riverside County Office of Education's Literacy by 5th Grade Initiative, focuses on comprehensive literacy development. Read With Me offers:
● Qualified tutors who assist students with pronunciation, comprehension, and fluency. ● Free giveaway books for participants, promoting at-home reading.

Tutors will work with children on phonemic awareness, high-frequency words, leveled reading, and spelling, providing personalized literacy support.

Costco's Volunteer Reading Program: Reading Buddies
In addition to the Read With Me partnership, Costco La Quinta supports student literacy through its Volunteer Reading Program, part of Costco’s Commitment to Communities initiative. The program provides:
● Reading Buddies: Costco employees who volunteer to read with and tutor children, with a special focus on students who are below grade level.

TeachingBooks: An Educational Resource
As part of the California Online Media Program for Access and Student Success (COMPASS), TeachingBooks offers a wealth of resources to support reading education. Funded by the State of California under the direction of the California State Library, TeachingBooks provides:
● Interactive tools such as book trailers, read-alongs, and author interviews to enhance student engagement with books.
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● Lesson plans and literacy connections that align with California’s educational standards, making it a valuable tool for both tutors and students. ● Multicultural resources, allowing students to explore diverse stories and authors.

These tools will complement the in-person tutoring services provided by Read With Me and Costco's Reading Buddies, helping to further student literacy development.

Program Implementation
The Resource Van will coordinate with both Read With Me, Costco’s Reading Buddies, and integrate TeachingBooks to ensure a consistent schedule of literacy support. Key locations across the city will include schools, parks, and community centers. The programs will focus on reaching students with the greatest literacy needs.

Impact and Measurement
The effectiveness of these literacy initiatives will be tracked using the following metrics:
● Number of students served: The total number of students participating in tutoring or Reading Buddies sessions.
● Improvement in reading skills: Progress will be tracked through pre- and post-assessments, measuring growth in literacy skills over time. ● Books distributed: Tracking the number of books given to children through the Read With Me program to encourage at-home reading.

7. Marketing and Outreach
The success of the La Quinta Library Resource Van relies heavily on effective marketing and outreach strategies that will inform the community about its services and encourage participation in its programs. The library will utilize a multi-channel approach to ensure maximum visibility and engagement across all demographics.

Marketing Strategies

1. Social Media Campaigns
○ The library will utilize platforms such as Facebook and Instagram to regularly post updates on the van’s schedule, upcoming programs, and special events.

2. Library Website and Email Newsletters
○ A dedicated page for the Resource Van will be added to the library’s website, where visitors can view the schedule, sign up for programs, and request library materials.
○ Monthly email newsletters will highlight van services, success stories, and feature upcoming events. A mailing list sign-up form will be promoted at community events and library locations.

3. City of La Quinta Publications and Websites
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○ The library will continue submitting marketing materials to The City of La Quinta’s publications and websites to promote the Resource Van. These platforms include:
■ The Gem
■ Weekly Digital Newsletter
■ Play in La Quinta

4. Print Materials and Flyers
○ Flyers and brochures will be distributed at key locations such as schools, community centers, senior living facilities, parks, and businesses. The materials will provide a detailed overview of the van’s schedule and services. ○ A special focus will be placed on reaching underserved populations and those without regular access to digital media.

8. Evaluation and Metrics
To ensure that the La Quinta Library Resource Van is successfully meeting its objectives and providing meaningful services to the community, the library will implement a comprehensive evaluation strategy. This will include both quantitative and qualitative measures to assess the van’s impact on literacy, accessibility, and community engagement.

Key Performance Indicators (KPIs)
The following KPIs will be used to measure the success of the Resource Van:

1. Program Attendance
○ Track the number of participants at each stop (e.g., schools, parks, senior living facilities) and across different programs (e.g., storytimes, STEM workshops, senior programs).

2. Library Card Sign-Ups
○ Measure the number of new library cards issued at each location to gauge how well the van is reaching new patrons.

3. Books Checked Out/Distributed
○ Track the number of books, audiobooks, and other materials checked out or distributed to assess community engagement with reading.

4. Engagement with Underserved Populations
○ Monitor participation from underserved communities, including low-income families, seniors, and non-English-speaking populations, to ensure the program is meeting its equity goals.

5. Participant Satisfaction
○ Use surveys, interviews, or feedback forms to gather data on participant satisfaction with the services and programs offered by the van.

6. Partnerships with Local Organizations
○ Track the number of partnerships formed with schools, nonprofits, senior living facilities, and other community organizations to measure community collaboration.
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Data Collection Methods
To accurately measure the van’s impact, the library will use the following methods for data collection:

1. Participant Surveys
○ Distribute surveys after programs and events to assess participant satisfaction, literacy improvements, and the overall quality of programming.

2. Program Attendance Logs
○ Maintain attendance logs for each stop and program to track participation rates and engagement over time.

3. Library System Reports
○ Use the library’s management system to track the number of books checked out, new library card registrations, and digital resource usage by van patrons.

4. Focus Groups and Interviews
○ Conduct focus groups or interviews with key stakeholders (e.g., teachers, seniors, parents) to gather qualitative feedback on the van’s services and areas for improvement.

5. Community Feedback
○ Use feedback forms at community events or provide an online portal for suggestions and comments about the van’s services.

Reporting and Analysis
The data collected through these methods will be analyzed on a quarterly and annual basis to identify trends, measure progress toward goals, and inform future programming. A final report summarizing the van’s annual impact will be prepared for the City of La Quinta and other stakeholders, highlighting achievements, challenges, and opportunities for improvement.

9. Conclusion
The La Quinta Library Resource Van represents more than just a mobile library—it embodies our commitment to reaching every corner of our community, ensuring that all residents, from young students to seniors, have access to educational resources, technology, and enriching programs. By bridging gaps in access, especially for underserved populations, this service plays a vital role in fostering a more connected and informed community.

With a thoughtful and efficient schedule, a dedicated team, and an adaptable approach, the Resource Van will serve as a lifeline for those who may otherwise face barriers to accessing library services. Our partnerships with local schools, senior centers, and community organizations will amplify the impact, ensuring that the van is not only a tool for education but a hub for community engagement.

We believe that the success of this project will be seen not only in the number of participants but in the stories of lives enriched, connections made, and opportunities created. As we look to the 12 295 CLICK HERE to Return to Agenda
future, our goal is to continually evolve and adapt the service to meet the changing needs of our community.

We invite the support of stakeholders and partners to join us in this initiative, knowing that together, we can create lasting, positive change.
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City of La Quinta Library Van Proposal Options –
December 2024
Background
The City of La Quinta and Riverside County Library System representatives met for an annual walk-through of the library facility on August 9, 2023. Upcoming enhancements and new opportunities were discussed. A subsequent meeting and demonstration of a library van was held on December 27, 2023, as an option to expand library services throughout the city of La Quinta. On June 4, 2024, the City Council asked for more programming information. This proposal will be presented to the City Council in response on December 17, 2024.

La Quinta Library Van Proposal
Proposed Van Services
A dedicated library van for service in the city of La Quinta, equipment, and skilled staff are proposed to provide internet connectivity, technology access, services, programs, and collections for children, teens, and adults at remote locations.

Costs
Year one operating costs will include one-time start-up costs plus annual (recurring) costs.

Subsequent years will include annual (recurring) costs only. All costs are estimates based on current pricing from our supplier today and could change.

Two options are provided for one-time start-up costs, reflecting a core services approach and an enhanced services approach. One-time start-up costs incurred prior to first service day:
● Collection
● Supplies and Equipment
● Databases, IT Services, Subscriptions and Insurance
Three options are provided for annual (recurring) costs, reflecting a core services approach and two enhanced services scenarios. Annual (recurring) operational costs for year one include:
● Library Operations: Public Services, IT and Courier
● Programs, Services, Instruction, and Events
● Databases, IT Services, and
● Insurance and Maintenance
● Supplies and Equipment
● Library Collection and Materials. LS&S will charge a 5% processing fee.

Recurring costs will increase by 3% annually.

Not included: Mandatory minimum wage increases
ATTACHMENT 2
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ONE-TIME (STARTUP) COSTS Option 1
(Basic)
Option 2
(Enhanced)
Resource Van/Bookmobile (DMV
Fees, Insurance)
$157,000 $177,000
Supplies and Equipment $68,000 $80,000
Databases, IT Services,
Subscriptions,
$1,500 $3,000
Library Collection and Materials $5,000 $20,000
TOTAL $231,500 $280,000
Option 1: Basic startup costs for a Library Connect Resource Van currently used by RCLS fleet.

Allows for storage and transport of outdoor booths to provide mobile wi-fi, laptops, printing, and a small collection of materials for checkout. Opportunities for on-site programming, such as storytimes or technology literacy classes, are provided. Patrons may also request and pick up holds of any book in the RCLS collection.

Option 2: Includes everything from Option 1 with the addition of a generator to sustain two evaporative coolers and charging capabilities. Also included are technology and supplies requested by the La Quinta Branch Manager (i.e., portable 3D printer and microscopes) ANNUAL COSTS Option A Option B Option C
Van Operations (Public Services, IT, courier
Insurance, Mileage, Maintenance )
$323,800 $353,800 $383,800
Programs, Services, Instruction and Events $10,000 $20,000 $30,000 Databases, IT Service, Subscriptions $1,500 $3,000 $5,000 Supplies and Equipment $7,500 $10,000 $15,000
Library Collection and Materials $5,000 $10,000 $15,000 TOTAL $347,800 $396,800 $448,800
Option A: Basic operating costs for programs and services for the public, as well as ongoing replacement and maintenance of van, supplies, and equipment.

Option B: Includes everything from Option A with additional capacity for programs and services such as special guest performers.

Option C: Everything from Option B and C, plus weekend events. Further increase of special events and programming opportunities.
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October 1, 2024
To Whom It May Concern:

We were recently introduced to the possibility of having a Library Resource Van service the La Quinta community. I am very excited about the resources Sara mentioned and the opportunity to use the Resource Van during school or immediately after school hours.

I run an art program at Paige Middle School and would love the Resource Van to stop by during our Paige Art Trade Club. We could use the van to research different artists and art techniques as well as introduce some of the kids to the different resources the Library has to offer.

Looking forward to the possibilities!
Ms. Rojo
Paige Art Trade Advisor
ATTACHMENT 3
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September 30, 2024
To Library and City Staff,
I am a single father of a LQHS student. My daughter is a teen volunteer at the La Quinta Library and has been able to be a part of many programs and learn many new skills, including workplace and people skills. Something I think is vital for her to start learning at this age. I was asked about my thoughts on a possible library van that would travel through the city.

I feel a van like this would be a great idea, specifically for late start days at the high school. Because I am a single parent, I have a hard time getting my daughter to school and making it to work on time. Just because she has a late start, doesn’t mean I do. I still have to be at work by 8:30 am, Monday through Friday. On regular days I can drop her off and still get to work on time. On late start days, I drop her off and she has to wait an hour before school starts. Having the van at the park would mean I can drop my daughter off to read, use the wifi, or participate in a program with the library staff. It’s a struggle to get her to finish all her assignments, as much as I try, I’m sure there is always something she can be working on. Maybe this would help give her a boost. I know staff wouldn’t be responsible for her, she is capable of walking around on her own, but I am already dropping her off to be on her own anyways, at least with a van and library staff, she might be a little more productive during that time, learn a few more things.

I really hope this van is considered, I know I am not the only parent who struggles with late start days. There are a lot of us who would see this as a win for our kids.

Thank you.

Anthony Jahnig
LQHS parent
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Date: 09/04/2024
Re: The Library Resource Van
Dear: La Quinta Public Library
I hope this letter finds you well. I am writing to humbly request your support for our cause, which aims to empower individuals with disabilities, foster kids, abused children, and so many others. As the founder of Seiden-Juku, I established our organization in 2020 with a mission to uplift and inspire individuals of all abilities through the art of Karate-Do. As much as I want to say my program alone has the power to achieve this having the resource van would be life changing to my student’s academics. Every quarter I ask my kids to present me their report cards. I do this because I teach them a lifestyle that I expect to reflect in their academics as well. I’ve realized in requesting report cards that some of my students don’t have the resources that others are blessed with. Some of my families can’t afford a computer, laptop, or printer. Having mobile access to us would help us in helping our children and adults that we serve. Many of my parents are field workers or stay at home moms due to the abuse or disabilities their children may have, leading them to low income households. Our dojo is located in La Quinta but families come from all over the Coachella Valley. My daughter who is a toddler loves the La Quinta Library and one day I realized the library has books for individuals with disabilities that made me so happy. I’m hoping that we could have story time with my special needs kids and adults. My foster kids and abused children would benefit from being abled to checkout a book. I’m a firm believer that we can go anywhere with books, even travel through our readings. I always encouraged my kids who are raped & abused victims to read about healing. The majority of my healing has come from therapy and self help books. I was once told knowledge is power but how do we gain knowledge without reading? This program truly would help every child and adult that comes into my dojo in a remarkable way with all the different options the resource van would provide. Please consider this remarkable opportunity to impact our community in such an empowering way.

Respectfully,
Sensei Tamara Canedo-Lifschutz
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DEPARTMENTAL REPORT ITEM NO. 7A

CODE COMPLIANCE

QUARTERLY REPORT
Code Compliance / Animal Control
July 1 – September 30, 2024
477
611
519
436 398
319
Jul Aug Sep
Site Inspections*
2023 2024
*Site inspections are required to confirm violations and include STVR inspections and regular code complaints (e.g., trash containers, landscaping, property maintenance issues, etc.).

Building
Code
0%
Business
License
12%
Misc.
25%
STVRs
17%
Animal
Control
23%
Vehicle
Issues
3%
Property
Maintenance
20%
Administrative Citations
During the month of August three new code officers
joined the Public Safety team.

Hearing Types:
6 Administrative Hearings
5 STVR Citation
1 Building Citation
Lot Abatement Case
Before
After
Quarterly Highlights
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False Alarms
• $176,084 in fees collected to
date
• City Staff outreach to businesses
with multiple false alarms.

Animal Control Update
64 6
2 0
28 12
4 2
Impounds
30 12
22 10
5 30
10 0 0
Outcomes
Riverside County Department of Animal Services
(RCDAS) – Coachella Campus has walk-in hours from
10 a.m. to 4 p.m. In the event of a pet emergency,
animal control question, or if you are interested in
adopting, fostering or rescuing, please call 951-358-
7387. Potential adopters, fosters, or resources can also send an email to [email protected] or visit their
website at: https://www.rcdas.org/.

RCDAS is now hosting multiple clear the shelter
events. In the month of August, CVAC held a
spay/neuter clinic sponsored by La Quinta.

A false alarm means the activation of a security alarm system necessitating response by peace officers when an emergency does not exist. A service fee is due to the city after an excessive number of false alarms (defined as three or more false alarms) within a one-year period have been received from a particular business, residence, or property.
166 166
148
July August September
2023 2024
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LA QUINTA SHERIFF’S STATION

QUARTERLY REPORT
July 1, 2024 – September 30, 2024
Statistics
Priority 1 – Involve circumstances that pose a clearly defined threat to human life or property; Priority 2 – Involve circumstances of an urgent but not life-threatening nature (e.g. minor assaults and batteries);
Priority 3 – Involve circumstances which are neither urgent nor life threatening (e.g. disturbances of the peace);
Priority 4 – Incidents occurring in the past or “cold” calls.

Average Response Time
Number of Calls for Service

6.74 20.18

29.45 30.77

5.14 12.69

21.08 22.9
Priority 1 Priority 2 Priority 3 Priority 4
July -23 Jul-24

5.4 17.74

27.07 37.46

10.34 13.58

23.32 26.56
Priority 1 Priority 2 Priority 3 Priority 4
Aug-23 Aug-24

5.34 15.6

25.85 29.11

7.95 13.63

22.97 32.26
Priority 1 Priority 2 Priority 3 Priority 4
Sep-23 Sep-24
28 466
305
166
17 423
269
131
Priority 1 Priority 2 Priority 3 Priority 4
23-Jul Jul-24
25 480
362
160
28 432
331
130
Priority 1 Priority 2 Priority 3 Priority 4
Aug-23 Aug-24
22 414
327
180
21 416
343
167
Priority 1 Priority 2 Priority 3 Priority 4
Sep-23 Sep-24
DEPARTMENTAL REPORT ITEM NO. 7B
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Special Enforcement Team &
Business District
• Actions: 934
• Recovered Firearms: 3
• Narcotics Seized: Meth 43.3 g /
Fentanyl Powder 8.96 g
Traffic Team
• Actions: 714
Community Service Officers &
Crime Prevention Specialists
• Actions: 1,011
• Community Meetings/Presentations: 1
Excessive
Speed
Citations, 263
Seat Belt
Citations, 4
Other NonHazard
Citations, 165
Other Hazard
Citations, 433
Citations
DUI Collisions,
10 Traffic Injury
Collision, 29
DUI Arrests, 8 Non Injury and
Private
Property
Collision, 86
DUI Injury
Collision, 1
Collisions
School Resource Officers
• Actions: 128
Narcotics Task Force
• Actions in La Quinta: 18
• Asset Forfeiture: $9,041
• Recovered Firearms: 2
• Narcotics Seized: Meth 529.7 g / Fentanyl
Pills 4,849.2 g / Cocaine 11,836.7 g /
Psilocybin (magic mushrooms) 30.6 g /
MDMA (Ecstasy) 28.6 g / Heroin 3.4 g
Citizens on Patrol
• Actions: 3
• Hours Donated: 117 hours
Actions by Teams:
1 0
4 46
1 8 7
12 0 0 1
44 1
10 9
17 2 0 3
35 2
15 7
17 Rape Homicide Aggravated
Assault
Larceny Robbery Burglary Vehicle
Theft
Simple
Assault
Crime Statistics
July August September
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Public Safety Camera System Statistics
System Statistics:
• Processed 14 public records requests from citizens and insurance companies. • 500 videos related to police investigations have been queried. • Of those queried, 65 videos related to police investigations have been exported. • No businesses have opted out of the PSCS.

Significant Incidents Involving the PSCS and FLOCK:

On July 8, 2024, La Quinta Traffic Deputies investigated two hit and run collisions, where a blue/white Chevy Blazer rear ended a white SUV at Jefferson and Highway 111 and then collided into a gray pickup truck at Highway 111 and Dune Palms Rd. The suspect vehicle continued southbound on Dune Palms Rd. and turned into the Floor and Decor parking lot. The traffic team was able to identify the suspect vehicle and its license plate, using the City’s Public Safety Cameras and the FLOCK system. The suspect vehicle was located unoccupied near Miles and Seeley. The suspect vehicle was towed for expired registration, but the driver was not located. Utilizing a witness’s photographs and registration information, the suspect was identified as a 66- year-old male resident of Desert Hot Springs. Traffic Team Deputies contacted the suspect and interviewed him regarding the collisions. The suspect admitted to driving the vehicle at the time of the collisions. The suspect had multiple health problems, so the male was issued a citation and released at the scene.

July 7, 2024, La Quinta Business District Team Deputies (BDT) conducted a follow up investigation on a strong-arm robbery from the AM/PM at Washington x Highway 111 that occurred earlier that day. During the investigation, a vehicle was identified, an older Honda Accord, the license plate was entered into FLOCK. At 2015 hours, BDT Deputies located the vehicle driving southbound on Dune Palms at Highway 111. An investigative stop was conducted to identify the occupants and develop leads on the robbery. The vehicle pulled into the Wolf Water Apartments, located at 47795 Dune Palms in La Quinta. As the vehicle stopped, the rear driver side passenger, the suspect, a 23-year-old male resident of Coachella, fled the vehicle. Deputies chased and quickly apprehended the suspect without incident, no force was used. The vehicle was occupied by three juveniles, all of which were detained without incident. A search of the vehicle revealed numerous open and unopened bottles of alcohol and Twisted Teas beverages. During an interview, the suspect gave details related to the robbery. Further follow up will be conducted. The suspect was arrested and later transported to the John Benoit Detention Center (JBDC). The juveniles were released to their parents from the station.

On July 10, 2024, A La Quinta Community Service Officer responded to the La Quinta City Hall on July 3, 2024, regarding a vandalism. The victim reported her vehicle tires had been slashed and her license plate stolen. The CSO utilized the City of La Quinta’s public safety camera system and identified a possible suspect vehicle. The incident was forwarded to La Quinta Special Enforcement Team (SET) deputies for follow up. A La Quinta SET Deputy developed suspect leads during follow up witness interviews. It was discovered the suspect, a 27-year-old male resident of Indio, was an ex-boyfriend of the victim’s friend. On July 10, 2024, the suspect was located at Fantasy Springs and arrested without incident. 307 CLICK HERE to Return to Agenda
On July 11, 2024, La Quinta SET Deputies responded to the area of Highway 111 regarding a stolen vehicle alert from the city-wide Flock camera system. The vehicle, a Chevy Malibu, was located near Monroe and Highway 111, by the Riverside County Sheriff’s helicopter. La Quinta SET deputies arrived and detained 3 males related to the vehicle. The driver, a 41-year-old male from Indio, was arrested for a Probation Violation warrant, the front passenger, a 37-year-old male from Indio was arrested for a Possession of Stolen Vehicle warrant, and the rear passenger a 43-year-old male from Indio, was arrested on an outstanding Parole violation warrant. All three subjects were booked into JBDC.

On August 8, 2024, La Quinta SET Deputies conducted a follow up investigation into a grand theft that occurred on July 8, 2024, at the Lowes in La Quinta. SET identified the suspect as a 43-year-old male resident of Yucaipa. The male also had a felony warrant for theft. With the assistance of Flock and multiple surveillance operations, the male was located in Whitewater. On August 8, 2024, La Quinta SET and BDT conducted a surveillance operation and took the male into custody while he was leaving Whitewater. In his vehicle was his girlfriend, a 43-year-old female resident of Yucaipa. The female had a felony warrant for burglary. The suspects were booked into JBDC for their warrants. During the booking process, the female was found to be in possession of 11.5 grams of Meth in her bra. Additional charges will be filed against the female.

On August 26, 2024, while investigating a non-injury traffic collision at Washington and Ave 50, a La Quinta Community Service Officer witnessed a non-injury collision between a school bus and pickup truck. The pickup truck immediately fled the scene of the accident. The La Quinta Traffic Team and patrol deputies searched the area and, utilizing the city-wide safety cameras and Flock Cameras, the truck was located and stopped. The driver, a 24-year-old male resident of La Quinta, admitted to being involved in the collision and was detained. Due to the involvement of a Desert Sands Unified School Bus with pupils on board, CHP responded to handle the collision as required by state law. The driver was turned over to the CHP and Sheriff staff left the scene.

On September 6, 2024, La Quinta SET Deputies responded to Vons located in La Quinta regarding a petty theft. The reporting party provided a license plate for the suspect vehicle. Sheriff's aviation located the suspect vehicle, utilizing the Flock system, in Desert Hot Springs. The Desert Hot Springs Police Department stopped the suspect vehicle and detained the occupants. The suspect, who was the driver of the vehicle, was identified as a 47-year-old female resident of DHS. SET Deputies responded and recovered $233.29 of stolen merchandise. The driver was arrested and booked at JBDC.

On September 12, 2024, A La Quinta Patrol Deputy responded to the 52700 block of Avenida Vallejo regarding a report of a stolen vehicle. The victim stated the vehicle had been taken without his permission. With the assistance of the FLOCK cameras, the initial patrol Deputy located the vehicle traveling on Hwy 111 and Adams. A stop was conducted, and a 42-year-old male of La Quinta was arrested. During a search incident to arrest, the male was found to be in possession of methamphetamine and drug paraphernalia. He was booked into JBDC.

On September 30, 2024, a La Quinta Patrol Deputy responded to a silent robbery alarm at the Jimmy Johns sandwich restaurant located at 79845 Highway 111 in the City of La Quinta. La Quinta BDT and SET deputies arrived and determined a robbery had occurred, when the suspect, later identified as an 18-year-old male transient of Indio, entered the store and demanded money. When the store employees refused to give him any money from the cash register, the male stole a sandwich and cash from the tip jar. A La Quinta CSO utilized the city- wide camera system and watched the suspect run into the Halloween Spirit store. La Quinta BDT deputies responded and detained the male without incident. The male was arrested and booked at JBDC.
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FIRE DEPARTMENT

QUARTERLY REPORT
July 1, 2024– September 30, 2024
Incident Response Activity
Incident Type 1st Qtr.
2023
1st Qtr.
2024
Medical 945 975
False Alarm 124 114
Public Service
Assistance
71 77
Traffic Collision 57 65
Standby 19 11
Other Fire 6 6
Residential Fire 2 3
Vehicle Fire 9 7
Rescue 6 2
Ringing Alarm 12 19
Other
Miscellaneous
0 3
Hazardous
Materials
1 3
Commercial Fire 0 1
Multi-Family
Dwelling Fire
0 0
Wildland Fire 6 0
Total 1,258 1,286
Average Enroute to
On-Scene Time
562
259
46 1 4.93

64.75 604
276
37 2 4.69 60.77
<5
Minutes
+5
Minutes
+10
Minutes
+20
Minutes
Average
Min
% 0 to 5
Min
1st Qtr 2023 1st Qtr 2024
Enroute Time: When a unit has been acknowledged as
responding.

On-scene Time: When a unit has been acknowledged
as being on-scene.

Automatic Aid 1st
Qtr.
2023
1st
Qtr.
2024
LQ Resources Responding
in LQ
1,133 1,193
LQ Resources Aiding Other
Jurisdictions
806 687
Resources Aiding LQ 478 390
DEPARTMENTAL REPORT ITEM NO. 7C
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Truck Report
T33 recorded 1 response in City of La Quinta and T86 recorded 19 responses in City of La Quinta from 7/1/2024 to 9/30/2024.

Fire Inspection Report
• Construction Plan Reviews – 144
• Planning Case Reviews – 13
• Construction inspections – 335
• Facility Inspections – 17
• Review and Inspection Service- During this period, the Inspector was on-leave, the average turnaround time for plan review was 3 weeks, and the average turnaround time for inspections was 3 business days.

Significant Incident Report
24CARRU139645
24CARRU146174
24CARRU149493
On September 10, 2024, at 2:06 am, CALFIRE responded to a residential structure fire at 46325 Roadrunner Lane in the City of La Quinta. The first arriving fire engine reported a single-story family dwelling with fire through the roof and threatening additional residences. Based on the extent of fire and workload, a second alarm was requested. Multiple hose lines were deployed, and the fire was contained.

On September 22, 2024, at 10:09 am, CAL FIRE responded to a reported inaccessible rescue on the Boo Hoff Trail back in the La Quinta Cove. First arriving Company Officer established Command at the trail head and stagged all equipment out on the roadway. Fire Cart 32 was able to quickly make access to the patient and render medical treatment allowing the Incident Commander to release all fire engines that were stagged. CHP Helicopter H60 remained on scene to assist with a hoist rescue if needed. Cart 32 transferred care over to AMR where one patient with moderate injuries was transported to JFK Medical Center.

On September 28, 2024, at 7:39 am, CALFIRE was dispatched to a hiker down. The first arriving fire department resource was able to locate the patient quickly and render care. The patient was transported to a local hospital for further care. 474 508 478
603
576
475
400
859
1217 1022
1660
3009 3131
1374
2018 2019 2020 2021 2022 2023 2024 - to
September
Annual Review and Inspection Trends - La Quinta
Total reviews conducted Total inspections/actions completed 310 CLICK HERE to Return to Agenda
Public Works/Engineering
Bi-Annual Report
April 1, 2024 - September 30, 2024
Provides engineering design, construction oversight, and traffic support on a variety of infrastructure projects that help keep La Quinta safe and beautiful.

Here are some activities for April - September 2024:

The Public Works Department consists of six divisions: Engineering, Capital Improvement Projects (CIP), Parks, Lighting & Landscape, Traffic, Facilities, and Public Works Street Maintenance.

Engineering
Services

CIP PROJECTS - IN DESIGN
Design is underway for
the Cultural Campus
DEPARTMENTAL REPORT ITEM NO. 8
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Avenue 48
Arts and Music Line
This project, led by Coachella Valley Association of Governments (CVAG), is finalizing the design phase and will construct an active transportation network for pedestrians and bicyclists with interactive arts and music. The project will establish a new public space that can only be experienced without a vehicle, and will create a safe route connecting schools, affordable housing, retail, and employment centers, and will have three connections to Coachella Valley Link (CV Link).

Design is underway
for the Fritz Burns
Park Improvements
Avenue 50 Widening Design is underway for the collaborative project with the City of Indio to widen Avenue 50 from Jefferson Street to Madison Street to its ultimate general plan standard, which will include a multi-use path on the south side of the street.

Civic Center Lake
Irrigation
This design is being finalized and solicitation is underway to contract a Construction Management firm for this project that will convert the Civic Center lake water from potable water to irrigation water provided through Coachella Valley Water District (CVWD) lines (Bureau of Reclamation (BOR) Lines).

CVWD has completed work to provide a point of connection and meter at the existing pumps.

Maintenance and
Operations Yard
The selected consultant is provided planning and design services for a new La Quinta Maintenance and Operations Yard. Design is anticipated to be complete by March 2026. 312 CLICK HERE to Return to Agenda
Avenue 50 Bridge
The City received Highway Bridge Program (HBP) funding authorization from Caltrans to begin the Preliminary Engineering phase of the project that will construct a bridge over the Evacuation Channel from Washington Street to 800 feet east of the channel crossing.

Proposals for the Preliminary Engineering phase were received and staff is currently conducting contract negotiations with the selected firm.

Avenue 50 Sidewalk Improvements
This project includes construction of a 6 foot sidewalk on the north side of Avenue 50 Street from Washington Street to Avenida Montero.

Washington Street Sidewalk Improvements
This project includes construction of a 6 foot sidewalk on the east side of Washington Street from Calle Tampico to Avenue 50.

Cove Area Slurry Seal Improvements Phase I
This project is the first of two phases to complete the slurry seal improvements of the cove area streets.

Avenue 52 at Jefferson Street Roundabout Improvements
This project will provide an assessment and re-design of the existing roundabout at Avenue 52 and Jefferson Street.

SilverRock Way Slurry Seal Improvements
Improvements include slurry seal and dig outs of SilverRock Way from Avenue 52 to Jefferson Street.

Citywide Drainage Enhancements
This project will upgrade drainage facilities for a minimum 150-year storm protection in accordance with the Focused Drainage Study.

The upcoming drainage projects to be completed are Eisenhower Drive at Avenue 50 and on Avenida Bermudas north of Calle Tampico.

Landscape and Lighting Median Island Improvements
This project entails refurbishing City-owned medians south of Highway 111, prioritized over five years.

City Hall Drainage Improvements
This project will address exterior drainage improvements needed to prevent flooding at La Quinta City Hall for future storm events.

Citywide Dog Park Improvements
This project entails the construction of dog park facilities at SilverRock Park and in north La Quinta. Improvements may include agility elements, seating, and drinking fountains.

Welcome Center Improvements
Construction of a restroom facility, drinking fountain, and bicycle tune-up station at the new City-owned Welcome Center property located near the entrance to the Bear Creek Trail on Eisenhower Drive and Calle Tampico.

CIP PROJECTS - UPCOMING
Road Improvements PMP Slurry Seal Improvements - As part of the 5-year Pavement Management Plan, slurry seal will continue Citywide, in the Cove, Village, on Washington Street, SilverRock Way, and Monroe Street.

Highway 111 Pavement Rehabilitation  - In Summer 2025, rehabilitation of Highway 111 between Washington Street and Jefferson Street will be completed. This project has federal funding and will be processed through Caltrans to receive funding.
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Public Works Development
Engineering assistance and project review during April - September 2024:

Project Reviews Completed Permits Issued
April
PERIOD
May
June
44 62
20%
57 2023
53 31%
Percentage Change 2024 From Last Year
30 47%
43 April
PERIOD
May
June
19 25
26%
14 2023
14 22 12%
Percentage Change 2024 From Last Year
9 36%
Traffic
The traffic operations team completed 24 citizen request work orders, 141 work orders, 8 public records request, and 33 emergency on call work orders.

Began yearly level 2 maintenance at 16 intersections
Completed The American Express and BNP Paribas event traffic monitoring Completed potholing and running fiber network at intersections and installing  equipment at intersections  for the Coachella Valley Sync project, phase 2. Also began sidewalk and concrete repairs and starting phase 2 equipment turn on Completed the Art Festival banner installation
Strategic plans for Ironman event were finalized
Circulation patters were reviewed for all 6 schools and safety adjustments were made Citywide inventory of sign reflectivity completed and hundreds of signs were upgraded July
August
September
Year to Date
10 12
50%
4 117
15 9 25%
144
18 350%
23%
July
August
September
Year to Date
38 20
45%
12 317
55 30 50%
371
49 308%
17%
Dune Palms Road
Bridge

CIP PROJECTS - IN CONSTRUCTION
Utilities, utility connections, and maintenance access ramps are being installed, as well as the Coachella Valley Link undercrossing and ramps.
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Parks and Lighting & Landscape
Parks and L&L staff completed over 250 work orders including but not limited to: playground maintenance, graffiti removal, landscape maintenance issues, and landscape improvements.

Shade structures were installed over playgrounds at
Adams, Eisenhower, Velasco, and additional shade at
Seasons dog park.

The facilities team responded to 475 works orders, including but not limited to: facilities maintenance, preventative maintenance, tasks, general repairs, fleet maintenance, HVAC maintenance, personnel requests, and park facility maintenance. The team refreshed the painting in the  Study Session room, coordinated and managed the painting of the Library exteriors,  and assisted with the Council Chambers, Study Session, and Wellness Center AV upgrades. Additionally, the team coordinated roof repairs at SilverRock, Fire Station 70, and the La Quinta Park.

Facilities
A  new playground and shade structure including lights
were installed at La Quinta Park, as well as 3 fitness
stations in three locations around perimeter walkway.
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Landscape restoration at the center median was
completed on Avenue 52 between Washington Street
and the entrance to SilverRock.

The landscape restoration at the Bear Creek trail
between Eisenhower and Carranza was completed,
including installation of new waste and recycle
containers, two benches, and a bike repair station.

Drainage was installed at Civic
Center Campus to eliminate
standing water at select locations
on the walking path.
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313 work requests were completed, including:

Accident/Damage/Risk
Debris/Litter Removal/Right-of-Way Maintenance
Graffiti Removal (Right-of-Way)
Pothole or Street Repair
Sidewalk/Concrete Repair
Emergency Response
Storm Drain Repair and Maintenance
Street Sweeping
Street Sign Repair/Maintenance
Vehicle/Equipment/Operations Yard Maintenance
Tree Maintenance
Street and Stormwater Maintenance
Other projects include: Bear Creek Trail walkway repairs, SilverRock Golf Cart Path Striping, and Highway 111 Median Concrete Improvements.

Bear Creek Trail Walkway repairs
Highway 111 Median Concrete Improvements
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Graffiti Removal
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FINANCIAL ADVISORY COMMISSION Page 1 of 4 NOVEMBER 13, 2024

MINUTES

FINANCIAL ADVISORY COMMISSION

MINUTES
WEDNESDAY, NOVEMBER 13, 2024

CALL TO ORDER
A regular quarterly meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 3:31 p.m. by Chair Dorsey.

PRESENT: Commissioners Anderson, Batavick, Kiehl, Lee, Mast, Way (joined the meeting at 3:36 p.m.), and Chair Dorsey
ABSENT: None

PLEDGE OF ALLEGIANCE
Commissioner Anderson led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Phillip Bettencourt, La Quinta – said he served on the La Quinta Planning Commission, and currently serves on the Imperial Irrigation District (IID) Coachella Valley Energy Commission (CVEC) as the at-large appointed representative for the Coachella Valley; said he is actively trying to stay informed on the energy provider and power infrastructure needs, availability, and funding matters concerning La Quinta; provided the Commission with a summary on upcoming meetings of the IID CVEC, the Vista Santa Rosa Community Council, and City Council which included energy power related items and services; and thanked the Commission for their service.

CONFIRMATION OF AGENDA – Confirmed

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. ARTS AND MUSIC LINE PROJECT UPDATE – PRESENTATION BY

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG)

ASSISTANT DIRECTOR OF TRANSPORTATION RANDY BOWMAN
PRESENTER: CVAG Assistant Director of Transportation Bowman provided a presentation on the anticipated timeline to complete the design, obtain public agencies approvals, bid, award, construct, and educational program efforts of the Arts and Music Line project, an approximately 9-mile community connector to the CV Link and key destinations, such as schools, affordable housing, retail and employment centers, which will run along Avenue 48 through the Cities of La Quinta, Indio, Coachella, and Riverside County, from Washington Street to the Whitewater Channel, and another 6-miles of side streets.

REPORTS AND INFORMATIONAL ITEM NO. 30
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FINANCIAL ADVISORY COMMISSION Page 2 of 4 NOVEMBER 13, 2024

MINUTES
PRESENTER: CVAG Transportation Program Manager Julie Mignogna provided an update on public engagement, outreach, and the education efforts regarding the project; and noted CVAG’s collaborations with community organizations to educate the public on using multi-modal alternative transportation facilities.

Mr. Bowman also provided an update on the status of the CV Link regional trail project, a 50-mile multi-modal transportation project under construction for bicyclists, pedestrians, and low speed electric vehicles, that will run continuously throughout the Coachella Valley cities, from Desert Hot Springs to Coachella.

The Commission discussed that although grant funds were received to fund the large majority of the Art and Music Line project, grant funds are generated via public tax collections, thus, the project is tax-funded; annual maintenance costs and responsibilities; usage, features, safety, and estimated costs and timeline of the project; importance of public outreach and educational efforts; and was pleased to see it connecting to schools and providing a safe path of travel for children.

COMMISSIONER WAY JOINED THE MEETING AT 3:36 P.M.

CONSENT CALENDAR ITEMS

1. RECEIVE AND FILE SPECIAL MEETING MINUTES DATED OCTOBER 2, 2024

2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2024

3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED SEPTEMBER 30, 2024
MOTION – A motion was made and seconded by Commissioners Way/Anderson to approve the Consent Calendar as presented. Motion passed unanimously.

BUSINESS SESSION

1. APPROVE THE FINANCIAL ADVISORY COMMISSION SUBCOMMITTEE

RECOMMENDATIONS ON FUNDING OUTSTANDING PENSION

OBLIGATIONS AND REVISIONS TO THE GENERAL FUND BALANCE AND

RESERVES POLICY (POLICY) FOR CITY COUNCIL CONSIDERATION Financial Services Analyst Hallick presented the staff report, which is on file in the Finance Department.
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FINANCIAL ADVISORY COMMISSION Page 3 of 4 NOVEMBER 13, 2024

MINUTES
The Commission commended staff for their expertise and efforts in actively managing the City’s pension program; the delay in CalPERS reporting on the City’s pension funding levels and its effects on correctly estimating the City’s unfunded pension liability; establishing a minimum of 95% pension funding; and a 20% target for the trust fund.

The Commission reached a consensus to change the language under Section V – City’s Reserve Categories and Targets, subsection (E) – Pension Stabilization Fund, to state “… 100% or more funded status when taking into consideration the trust balance…”, listed on page 3 of Policy, or page 31 of the agenda packet.

MOTION – A motion was made and seconded by Commissioners Way/Kiehl to approve the Commission’s Subcommittee recommendations on funding outstanding pension obligations and revisions to the General Fund Balance and Reserves Policy for Council consideration, as amended to include the language addition noted in the Commission’s discussion above. Motion passed unanimously.

STUDY SESSION – None

DEPARTMENTAL REPORTS

1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Finance Director Martinez presented the departmental report, which is on file in the Finance Department, and provided an update on current and upcoming Finance Department projects, current audits, and upcoming City events.

2. SECOND QUARTER 2024 (APRIL-JUNE) SALES TAX UPDATE
Financial Services Analyst Hallick presented the departmental report, which is on file in the Finance Department.

The Commission discussed the importance of sales tax consultants, the City’s being HDL Companies (HDL), and errors in reporting they discover and the funds they recover; and sales tax projections and trends.

COMMISSIONERS’ ITEMS
Commissioner Kiehl requested clarification from the City Attorney on the City’s role in facilitating and financing the construction and maintenance of energy power distribution substations, specifically whether it is permissive or required, funding options, and cautioned about setting a precedent. Staff said these efforts are led by the City Manager in coordination with the City Attorney and if any updates are provided to Council, staff will inform the Commission.
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FINANCIAL ADVISORY COMMISSION Page 4 of 4 NOVEMBER 13, 2024

MINUTES

ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners Batavick/Anderson to adjourn this meeting at 5:00 p.m. Motion passed unanimously.

Respectfully submitted,
Amanda Guerrero, Temporary Administrative Technician
City of La Quinta, California
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HOUSING COMMISSION

MINUTES
WEDNESDAY, SEPTEMBER 11, 2024

CALL TO ORDER
A regular quarterly meeting of the La Quinta Housing Commission (Commission) was called to order at 5:00 p.m. by Vice-Chairperson Paltin.

PRESENT: Commissioners Christopherson, Gaeta-Mejia, Pacheco, Turley, and ViceChairperson Paltin ABSENT: None

PLEDGE OF ALLEGIANCE
Vice-Chairperson Paltin led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. INTRODUCE AND WELCOME NEWLY APPOINTED COMMISSIONERS

CHRISTOPHERSON AND TURLEY
Newly appointed Commissioners Christopherson and Turley provided a brief summary of their experience and qualifications; Commissioners Gaeta-Mejia, Pacheco, and ViceChair Paltin provided a brief introduction as well.

CONSENT CALENDAR

1. APPROVE MEETING MINUTES DATED JUNE 12, 2024
MOTION – A motion was made and seconded by Commissioner Gaeta-Mejia/Vice-Chair Paltin to approve the Consent Calendar as presented. Motion passed unanimously.

BUSINESS SESSION

1. APPOINT MEMBERS OF THE HOUSING COMMISSION TO SERVE AS CHAIRPERSON AND VICE CHAIRPERSON FOR FISCAL YEAR 2024/25 Management Specialist McGinley presented the staff report, which is on file in the Clerk’s Office.

REPORTS AND INFORMATIONAL ITEM NO. 31
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MOTION – A motion was made and seconded by Vice-Chair Paltin/Commissioner Pacheco to appoint Commissioner Gaeta-Mejia to serve as Housing Commission Chairperson for fiscal year 2024/25. Motion passed unanimously.

MOTION – A motion was made and seconded by Commissioners Pacheco/Turley to appoint Commissioner Paltin to serve as Housing Commission Vice Chairperson for fiscal year 2024/25. Motion passed unanimously.

BUSINESS SESSION

1. REVIEW STRATEGIC PLAN DRAFT
Management Specialist Barkas presented the staff report, which is on file in the Clerk’s Office.

The Commission inquired about the City’s future affordable housing projects.

Business Unit and Housing Development Director Villalpando provided an update on the development progress for the future affordable housing projects located on the southeast and northeast corners of Washington Street and Avenue 50; the future mixed-use developments which include an affordable housing component, one approximately 5.1 acre parcel located on the northeast corner of Highway 111 and Dune Palms Road, and another approximately 15 acre parcel located west of Dune Palms Road, on the north side of Highway 111; explained the challenges with the high costs associated with building affordable housing units; State housing budget and qualifications for tax credits; and provided an update on the improvements to the Dune Palms Mobile Home Park, acquired by the City in 2021.

Senior Management Analyst Kinley added background on the adversity facing existing affordable housing projects concerning 55-year covenants expiring in the future and lack of availability for state funding opportunities.

DEPARTMENTAL REPORTS – Verbal Updates

1. FISCAL YEAR 2024/25 CITY EVENTS LINEUP
Senior Management Analyst Kinley provided an overview on the City’s upcoming events, including the Veteran’s Recognition Ceremony on November 11, 2024, La Quinta Art Celebration on November 14-17, 2024, and the Tree Lighting Ceremony on December 6, 2024, and invited the Commission to attend.

2. RALPH M. BROWN ACT OVERVIEW (GOVERNMENT CODE SECTION 54950 – 54963)
Management Specialist McGinley and Senior Management Analyst Kinley provided an overview of the Ralph M. Brown Act (Brown Act); all meetings shall be open and public; 324 CLICK HERE to Return to Agenda
agenda posting requirements; violations of the Brown Act; best practices; and the Housing Commission scope of purview.

COMMISSIONERS’ ITEMS – None

ADJOURNMENT
There being no further business, a motion was made and seconded by Chairperson Gaeta-Mejia/Commissioner Turley to adjourn this meeting at 5:38 p.m. Motion passed unanimously.

Respectfully submitted,
Laurie McGinley, Commission Secretary
City of La Quinta, California
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ARTS AND COMMUNITY SERVICES COMMISSION Page 1 of 4 OCTOBER 14, 2024 MINUTES – SPECIAL MEETING

ARTS AND COMMUNITY SERVICES COMMISSION

SPECIAL MEETING

MINUTES
MONDAY, OCTOBER 14, 2024

CALL TO ORDER
A special meeting of the Arts and Community Services Commission (Commission) was called to order by Chair Biondi at 4:00 p.m.

PRESENT: Commissioners Brower, Chiapperini, Webb, and Chair Biondi ABSENT: Commissioner Beesemyer

PLEDGE OF ALLEGIANCE
Commissioner Webb led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
MOTION – A motion was made and seconded by Commissioners Webb/Chiapperini to confirm the Agenda as published.

Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Beesemyer).

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None

CONSENT CALENDAR

1. APPROVE COMMISSION MEETING MINUTES OF SEPTEMBER 9, 2024 MOTION – A motion was made and seconded by Commissioners Chiapperini/Brower to approve the Consent Calendar as presented.

Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Beesemyer).

BUSINESS SESSION

1. RECOMMEND DISTINGUISHED CITIZEN NOMINEE TO CITY COUNCIL Management Analyst Calderon presented the staff report, which is on file in the Community Services Department.

The Commission discussed Distinguished Citizen Award nominee John Salas’ accomplishments, contributions, and qualifications, and expressed a consensus to REPORTS AND INFORMATIONAL ITEM NO. 32
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ARTS AND COMMUNITY SERVICES COMMISSION Page 2 of 4 OCTOBER 14, 2024 MINUTES – SPECIAL MEETING
recommend him to Council as a recipient of the award; the Community Service Award would have been better suited to recognize this nominee based on his background; and the awards programs’ nomination process and timeline.

Staff noted the Commission may elect to recommend revisions to the awards programs for Council’s consideration.

MOTION – A motion was made and seconded by Commissioners Webb/Brower recommending Council recognize La Quinta resident Juan (John) Salas with the Distinguished Citizen Award.

Motion passed: ayes – 3, noes – 1 (Chiapperini), abstain – 0, absent – 1 (Beesemyer).

STUDY SESSION

1. DISCUSS FACILITY NAMING POLICY
Management Analyst Calderon presented the staff report, which is on file in the Community Services Department.

The Commission discussed the policy’s criteria, well-defined qualifications, and rigorous nomination process; community awareness of the policy and the opportunity to nominate someone; extensive time commitment of staff and laborious process to review and vet nominations; there is a Street Name Change process already in place under the Planning Division; the City’s various award programs through which people can be honored; exploring options to create art projects to honor someone, such as a murals or art pieces.

Staff said the policy was requested by Council; if it is approved, it will be posted on the City’s website and there will be promotional efforts to create awareness; nominations would be submitted via the website, email, or in paper format; when screening applications staff can determine if nominations may be better suited for the Community Awards Program; art can be further explored as part of the Art in Public Places (APP) program.

DEPARTMENTAL REPORTS – verbal updates

1. DISTINGUISHED CITIZEN AWARD RECIPIENT
Staff said at the September 17, 2024, meeting Council approved La Quinta resident Will Donato’s nomination to be recognized with the Distinguished Citizen Award.

2. CITY SPONSORSHIP POLICY
Staff provided an overview of the City Sponsorship Policy.

The Commission discussed potential opportunities the policy can have for the City and future art projects; and how sponsorship revenues might be handled. 328 CLICK HERE to Return to Agenda
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3. CITY COUNCIL APPROVAL OF 2024 VETERAN NOMINEES
Staff provided a brief update on the approval of the 2024 Veteran Nominees and invited the Commission to attend the Veterans Recognition Ceremony.

4. CIVIC CENTER ART PURCHASE COMMITTEE
Staff provided an overview of the Civic Center Art Purchase Committee.

The Commission discussed its prior recommendation to Council to postpone art purchases during the La Quinta Art Celebrations for fiscal year 2024/25 to potentially allocate the funds towards a larger commissioned art piece or future projects. Staff noted the Commission’s recommendation has not yet been presented to Council for consideration.

COMMISSIONER’S ITEMS
Commissioner Webb provided an update on his outreach efforts to the local schools and school districts for future art projects that can involve youth participation.

Commissioner Brower discussed the Coachella Valley Watercolor Society and the potential for the La Quinta Library to participate in their monthly art selection to showcase local art talent from across the valley.

Chair Biondi shared her outreach efforts with local shop owners in Old Town regarding La Quinta apparel; potential collaboration with Art on Main Street; inquired about the possibility to work with commercial developers for future APP; the opportunity to create a map highlighting potential areas for future public art; asked if staff can include previous items the Commission has discussed to remind and ensure “unfinished business” continues to move forward; and a reminder for the Commission to incorporate all art such as performing, culinary, industrial, graphic, musical, etc.

Staff noted the City can allocate funding towards a larger art project if it is of interest to the Commission. The Commission reached a consensus and directed staff to look into funding for a future larger art project.

Staff said once art is selected by the Watercolor Society staff will work on coordinating with the library; and will add items the Commission has previously discussed as departmental reports on the agenda to serve as reminds for the Commission.

ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioners Webb/Brower to adjourn the meeting at 5:05 p.m.

Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Beesemyer). 329 CLICK HERE to Return to Agenda
ARTS AND COMMUNITY SERVICES COMMISSION Page 4 of 4 OCTOBER 14, 2024 MINUTES – SPECIAL MEETING
Respectfully submitted,
MANUEL ELIZALDE, Administrative Technician / Commission Secretary City of La Quinta, California
330 CLICK HERE to Return to Agenda