Agenda packet — La Quinta City Council, April 1, 2025 (part 2 of 3)

Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.

In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.

E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.

Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
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Exhibit E

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3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement 126 CLICK HERE to Return to Agenda
Exhibit E

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to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 127 CLICK HERE to Return to Agenda
Exhibit E

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18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 128 CLICK HERE to Return to Agenda
Exhibit F

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Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
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Exhibit F

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d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 130 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: April 1, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT

SERVICES WITH WILLDAN FINANCIAL SERVICES, INC FOR ANNUAL LEVY

ADMINISTRATIVE SERVICES FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1

RECOMMENDATION
Approve Amendment No. 1 to Agreement for Contract Services with Willdan Financial Services, Inc. for annual levy administrative services for Landscape and Lighting Assessment District 89-1 increasing the contract amount and extending the term for two years; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
 The City annually levies and collects special assessments in order to provide and maintain the facilities, improvements, and services within the Landscape and Lighting Assessment District No. 89-1 (L&L).
 In June 2022, Willdan Financial Services (Willdan) was awarded an Agreement for Contract Services (Agreement) for L&L administrative services (administrative services).
 The proposed Amendment No. 1 will extend the Agreement for two years and increase the not to exceed amount from $12,500 to $15,000 annually for the extended term.

FISCAL IMPACT
Funds are available in the L&L administration budget account (215-7004-60102). The annual cost would not exceed $15,000 per year for fiscal years 2025/26 and 2026/27.

Fiscal Year Amount
2022/23 $12,500
2023/24 $12,500
2024/25 $12,500
2025/26 $15,000
2026/27 $15,000
Total Amount: $67,500
CONSENT CALENDAR ITEM NO. 5
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BACKGROUND/ANALYSIS
In June 2022, Willdan was awarded an Agreement for administrative services for the L&L.

The City utilizes Willdan to annually levy and collect special assessments to provide and maintain the facilities, improvements, and services within the L&L. The assessments provide a specific services and benefit to the land parcels assessed. These services are necessary for roadway safety, water retention, and visual aesthetics, and include preparation of the Annual Engineer’s Report to include a description of all zones/subzones, fiscal year budget summary, method of fee application (formula for spreading levy), and each parcel’s levy estimate.

If approved, Amendment No. 1 (Attachment 1) will extend the Agreement for two additional years, through June 30, 2027, and due to additional services and cost increases, the annual not to exceed amount will increase from $12,500 to $15,000 for the extended term.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Dianne Hansen, Maintenance & Operations Superintendent Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment 1: Amendment No. 1 with Willdan Financial Services. Inc.

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AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES

WITH WILLDAN FINANCIAL SERVICES
This Amendment No. 1 (“Amendment No. 1”) to Agreement for Contract Services (“Agreement”) is made and entered into as of the 1st day of April 2025 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Willdan Financial Services Inc. (“Contracting Party”).

RECITALS
WHEREAS, on or about July 1, 2022, the City and Contracting Party entered into an Agreement to provide Annual Levy Administrative Services for the Landscape and Lighting Assessment District 89-1. The term of Agreement expires on June 30, 2025; and WHEREAS, the City and Contracting Party mutually agree to amend Section 1.1 Scope of Services to include services as detailed in enclosed Exhibit A incorporated herewith by this reference to this Amendment No. 1; and WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum for the Extended Term of the Agreement, for a not to exceed amount of $15,000 per fiscal year which includes attending Council meeting via Zoom teleconference, postage, maps, electronic data provided from the County and/or other applicable sources, construction cost periodicals, and copying costs as detailed in Exhibit B Schedule of Compensation, incorporated herewith by this reference; and WHEREAS, pursuant to Section 3.4 Term, the City and Contacting Party mutually agree to extend the term of the Agreement for an additional two-years from July 1, 2025, to June 30, 2027 (“Extended Term”).

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows:

1. Section 1.1 Scope of Services is amended to include services detailed in the enclosed “Exhibit A” incorporated herewith by this reference.

ATTACHMENT 1 133 CLICK HERE to Return to Agenda

2. Section 2.1 Contract Sum; is amended to read as follows:

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed $12,500 per fiscal year for the Initial Term, and $15,000 per fiscal year for the Extended Term (the “Contract Sum”), except as provided in Section 1.7.

3. Exhibit B – Schedule of Compensation is amended as detailed in enclosed “Exhibit B” incorporated herewith by this reference.

4. Section 3.4 Term is amended to read as follows:

3.4 Term. Unless earlier terminated in accordance with the provisions of Article 8.0 of this Agreement, the term of this Agreement shall commence on July 1, 2022, and terminate on or before June 30, 2025 (“Initial Term”). This Agreement is being extended for an additional two-year term from July 1, 2025, through June 30, 2027 (“Extended Term”). This Agreement may not be extended any further.

In all other respects, the original Agreement shall remain in effect. 134 CLICK HERE to Return to Agenda
IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 1 to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA WILLDAN FINANCIAL SERVICES, INC.
a California municipal corporation
____________________________ _________________________
JON McMILLEN, City Manager GLADYS MEDINA, Vice President City of La Quinta, California
Dated: ___________________ Dated: ____________________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A
Scope of Services
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Exhibit B
Schedule of Compensation
With the exception of compensation, Additional Services provided for in Section

2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Twelve Thousand Five-Hundred Dollars ($12,500) per fiscal year during the Initial Term, and not to exceed Fifteen Thousand Dollars ($15,000) per fiscal year for the Extended Term (“Contract Sum”). The increase in compensation includes attending Council meeting via Zoom teleconference, postage, maps, electronic data provided from the County and/or other applicable sources, construction cost periodicals, and copying costs. The Contract Sum shall be paid to Contracting Party in conformance with Section 2.2 of the Agreement.

On-site meetings with staff or other parties (or requests for reports containing information not included in the Engineer’s Report, parcel data bases, County secured roll, or County tax payment tapes that are not listed in the scope of work) will be billed at the hourly rates listed below (see additional services below).

In the event that a third party requests any documents, Willdan may, in accordance with Willdan’s applicable rate schedule, charge such third party for providing said documents.

City shall reimburse Willdan for any costs Willdan incurs, including without limitation, physical travel expenses, employee time and attorney’ fees to respond to the legal process of any governmental agency relating to City or relating project. Reimbursement shall be at Willdan’s rates listed below.
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138 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: April 1, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC. AND AUTHORIZE PHASE 1 DESIGN SERVICES FOR AVENUE 52 AT JEFFERSON STREET ROUNDABOUT IMPROVEMENTS PROJECT NO. 2024-10

RECOMMENDATION
Approve an Agreement for Contract Services with GHD, Inc. authorizing Phase 1 in the amount of $299,561 for Design Services for Avenue 52 at Jefferson Street Roundabout Improvements Project No. 2024-10; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
 The project is located at the intersection of Avenue 52 and Jefferson Street, where the existing roundabout serves as a critical hub for traffic movement in the area (Attachment 1).
 In December 2024 staff issued an Request for Proposals (RFP) to provide investigative and professional engineering services with the potential to prepare bid documents based on findings. The City received three (2) proposals in January 2025.
 Staff recommends approving an Agreement CS(Agreement) with GHD, Inc. for Phase 1 of the project in an amount not to exceed $299,561 (Attachment 2).

FISCAL IMPACT
Fiscal year 2024/2025 Capital Improvement Program (CIP) allocated a budget of $600,000 in Transportation DIF Funding for this project. The following is the project budget:

Project Budget*
Professional $ 36,000
Design $ 504,000
Contingency $ 60,000
TOTAL: $ 600,000
CONSENT CALENDAR ITEM NO. 6
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BACKGROUND/ANALYSIS
In December 2024 staff issued an RFP to provide investigative and professional engineering services with the potential to prepare plans, specifications, and engineer’s estimate to enhance safety and functionality of the roundabout and received two (2) proposals in January 2025.

The Avenue 52 at Jefferson Street Roundabout Improvements project is a key initiative to enhance safety and functionality for all users of this intersection, including vehicles, bicyclists, and pedestrians. The City needs an innovative and practical approach to upgrade the existing roundabout to adhere to current safety and design standards.

This project will be conducted in multiple phases, the scope of this Phase 1 agreement includes, but is not limited to:
 Evaluate the existing roundabout – conducting a comprehensive assessment of the current roundabout configuration, including traffic flow, safety concerns, and infrastructure conditions.
 Propose safety and accessibility improvements – developing up to 3 conceptual designs for improvements, incorporating bike ramps, updated curb ramps compliant with ADA standards, revised striping, and enhancements to pedestrian and cyclist facilities.

Additional project phases will include final design based on the Phase 1 assessment and Council’s recommendations and direction.

Staff recommend approving the Agreement for Phase 1 contract services with GHD in an amount not to exceed $299,561. If approved the City will have the option to amend the Agreement to continue services with GHD for the additional phases. The current estimate for all contract services for Phase 1 and the additional phases is $721,666.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Agreement with GHD

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*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
AVE. 52 AT JEFFERSON ST ROUNDABOUT IMPROVEMENTS
Notes
REPORT PRINTED ON... 3/20/2025 1:19:12 PM

LOCATION MAP
0 3,009 6,019 Feet
City Boundaries
City Areas
World_Street_Map
ATTACHMENT 1
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AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and GHD, Inc., with a place of business at 320 Goddard Way, Suite 200, Irvine, CA 92618 (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to professional engineering services for project no. 2024-10, Avenue 52 at Jefferson Street Roundabout Improvements, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that the services shall be performed in a manner consistent with the level of care and skill ordinarily exercised by members of Contracting Party’s profession practicing in the same discipline and locality under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be ATTACHMENT 2
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performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting party shall perform the services in a manner consistent with the level of care and skill ordinarily exercised by members of the Contracting Party’s profession practicing in the same discipline and locality under similar circumstances. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee.

Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.

1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special 143 CLICK HERE to Return to Agenda
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Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Two Hundred Ninety-Nine Thousand and Five Hundred Sixty-One Dollars ($299,561), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La 144 CLICK HERE to Return to Agenda
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Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. Except for events of force majeure identified in Section 3.3, if the Services are not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on April 2, 2025, and terminate on December 31, 2026 (“Initial Term”). This Agreement may be extended upon mutual agreement by both parties (“Extended Term”), and executed in writing.

4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
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(a) Steven Latino, PE, TE
Telephone No.: 951-252-4916
Email: [email protected]
(b) Lindsey Van Parys, PE, QSD/P
Telephone No.: 916-245-4220
Email: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as Bryan McKinney, PE, Public Works Director/City Engineer, or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.

4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. 146 CLICK HERE to Return to Agenda
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City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.
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5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books 148 CLICK HERE to Return to Agenda
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and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, 149 CLICK HERE to Return to Agenda
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to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, 150 CLICK HERE to Return to Agenda
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safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 151 CLICK HERE to Return to Agenda
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8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial 152 CLICK HERE to Return to Agenda
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interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Bryan McKinney, PE
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

GHD, Inc.

Attention: Steven Latino, PE, TE
320 Goddard Way, Suite 200
Irvine, CA 92618

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous 153 CLICK HERE to Return to Agenda
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negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:

CONTRACTING PARTY:

By:

Name:

Title:

ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
By:

Name:

Title:

APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

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Exhibit A
Scope of Services

1. Services to be Provided:

This Agreement is limited to the attached Scope of Work referenced as Phase

1. If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:
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Exhibit A

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1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as 157 CLICK HERE to Return to Agenda
Exhibit A

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the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.

Contracting Party shall require the same of all subcontractors. 158 CLICK HERE to Return to Agenda
GHD | City of La Quinta | Avenue 52 at Jefferson Roundabout Improvements Project Exhibit A - Scope of Services
Task 1 – Project Management
GHD will be responsible for general project management, project coordination, monitoring progress for adherence to schedule and budget, reporting on progress, and administering the project, including interfacing with the City of La Quinta and other stakeholders. GHD will be required to attend to project related meetings and provide appropriate coordination.

For budgeting purposes, it is assumed this project will be completed within 18 months. If the project extends beyond that time frame, additional project management time may need to be negotiated.

Anticipated Meetings include:
 Pre-Design meeting to clarify design objectives (virtual)  Field walk followed by kickoff meeting with the City to discuss the proposed work plan and special concerns, held at City offices
 Virtual monthly PDT meetings (up to 16 meetings)
 Up to two HOA meetings with the City
 Up to two City Council meetings
 Final design scoping meeting (see Task 5)
GHD will also prepare monthly summary reports, invoicing and schedule updates as necessary.

Deliverables: Meeting agendas, meeting minutes, monthly summary report with invoice, schedule updates Task 2 – Evaluation of Existing Roundabout
Data Collection and Evaluation
GHD will review all existing material provided by the City including original project plans, as built plans, revised plans, collision data, traffic counts, speed surveys, lighting analysis previously performed, and any other documentation the City believes may help inform the analysis. It is assumed all materials will be provided electronically.

Data collection is not included in this scope of services, except for survey services which is covered under a different task.

However, if there is missing or not enough data available to conduct the assessment, GHD will advise the City and adjustments to the scope and fee can be made to address any lacking information.

Based on this data GHD will perform a safety and operational analysis on the Ave. 52 roundabout. GHD’s analysis will begin with a traffic operations analysis to determine the appropriate lane geometrics based on existing traffic data and expected growth. Traditional forecasting will not be done on the project, however, traffic volumes will be escalated to an agreed upon future year based on available existing forecasting models or industry standard practices based on average population growth within the Coachella Valley.

The evaluation will also be conducted on the geometric design of the existing intersection and will include the following:

Fast path
Sight distances (corner, stopping, and intersection)
Entry and view angles
Design vehicle accommodation
Approach geometry
Central and splitter island design, including landscape Signing
Pavement delineation
Non-motorized user accommodations
Curb design and material choices
Lighting (assumes lighting analysis conducted during the design will be provided by the City)
Bicycle/Pedestrian accommodations
ADA accessibility
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GHD | City of La Quinta | Avenue 52 at Jefferson Roundabout Improvements Project The analysis will be rooted in assessing adherence to roadway and roundabout established guidelines, standards, and design principles, based on the most current roundabout design guidelines, NCHRP Report 1043: “Guide for Roundabouts (2023)”.

Draft & Final Roundabout Evaluation Report
GHD will develop a draft and final report in which existing conditions are documented, findings of the analysis presented, and countermeasure recommendations which aim to address identified deficiencies and/or to improve overall safety of the intersection will be provided.

The proposed modifications and/or safety countermeasure suggestions will be based upon current design principals, crash modification factor for collision trends, and best practices which includes Human Factor considerations in understanding the road user’s ability to interpret and process potential conflicts.

Anticipated Report Content:

Background and methodology
Summary of data review
Traffic analysis
Geometric analysis results
Recommended improvements:
o Recommended lane configurations
o Suggested geometric design modifications
Conclusion
The recommended geometric design modifications will be provided in written format with examples of the modifications, if applicable. Examples are anticipated to be real implemented examples or plan markup examples.

The conceptual designs are not included in this task but are included in task 4.

It is assumed one round of comments will be provided on the draft document, GHD will address the comments and provide a final version of the report for the City’s files and use.

Deliverables: Draft and Final electronic copies of the Roundabout Evaluation Report Assumptions: Traffic study will rely upon City’s existing traffic counts and traffic data of the intersection. GHD can provide traffic count services under an additional scope and fee.

Task 3 – Utility Coordination
GHD will provide utility coordination for the Avenue 52 at Jefferson Roundabout Project. This will consist of the initial contact with the utility companies, notifying them of a potential project, and requesting their facility maps for the project area. The utilities known to operate in the vicinity of the project will be contacted and engaged throughout design.

Utility notices will be submitted via electronic copy to the City Project Manager for transmittal to recipients on City letterhead.

Utility Requests
Prepare initial request of utility information for as-built plans, Prepare utility claim of rights for right of way occupation Utility coordination
Prepare conflict mapping
New service (landscape controller to separate city portion) Relocations identified
Coordination with CVWD
Deliverables: Utility notices, utility matrix
Assumptions: Relocations and designs will be done by each utility purveyor, City will provide letterhead and submit utility notices to the utility purveyors
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GHD | City of La Quinta | Avenue 52 at Jefferson Roundabout Improvements Project Task 4 – Topographic Survey/Field Review
Topographic Survey
KDM Meridian will provide comprehensive surveying services to support the design of the Avenue 52 Roundabout Improvement Project. The work will focus on delivering accurate and detailed mapping and control to meet all design and regulatory requirements.

1. Establish Survey Control
a. Locate sufficient record monuments to define the project’s centerline and right-of-way. b. Establish reference stations and control points tied to published horizontal and vertical datums. c. Set aerial targets for UAV flights, ensuring precise georeferencing for mapping products.

2. UAV and Aerial Mapping
a. Conduct UAV flights to collect high-resolution aerial imagery. b. Process imagery to produce a seamless orthophoto and 3D surface model of the 16-acre survey area. c. Generate topographic maps at 1"=20' scale with 1-foot contour intervals, suitable for design.

3. Ground Augmentation Surveys
a. Conduct targeted ground surveys to collect supplemental data where aerial methods may lack coverage (e.g., obscured or heavily vegetated areas).
b. Map additional features or refine detail during later design phases.

4. Utility Mapping
a. Locate and map visible surface indications of utilities within the survey limits. b. Provide (as an optional service) additional subsurface utility information to be collected during ground augmentation surveys based on design needs.

Field Review
Upon completion of the survey and base mapping, GHD will schedule a field walk with the design team and City representatives to review site conditions and discuss any potential conflicts and design concepts. At a minimum, a base map shall be readily available with all survey data shown.

Deliverables: Basemap
Task 5 – Conceptual Design Plan
Based upon the discussions with the City during the project kickoff meeting, field review, and Roundabout Evaluation Report – which includes the traffic analysis - GHD will prepare up to three conceptual design plans. The conceptual design will be generally focused on the horizontal elements of the design. It is assumed one round of comments will be provided on the draft exhibits, GHD will address the comments and provide a final version of the exhibits.

Conceptual landscaping will be provided based on input from the City for the proposed improvements. These concepts, up to three, will show planting design, the proposed pathway and any decorative paving, inert material and decorative ground cover patterns, and potential areas of enhancement (if the City wishes to pursue this, i.e. lighting or artwork).

The draft landscape concepts will be submitted for review after the initial review of the draft conceptual design. GHD will address one round of comments and prepare final exhibits. The landscape concept is not intended to establish the final design but capture landscape opportunities and document the impact on cost, schedule and scope.

GHD will also submit planning level estimates for each of the three conceptual designs and each of the landscape concepts. These will be submitted with the final drafts of the exhibits.

Upon the City’s selection of the preferred design, GHD will finalize the landscape concepts and preliminary layouts.

Pertinent roundabout design checks will be performed, including a fastest path analysis, truck turn analysis, and stopping sight distance calculations.

GHD will create an exhibit for the impacted HOA based on the preferred design as well as assist the City with the preparation of up to two power point presentations for meetings with the HOA. 161 CLICK HERE to Return to Agenda
GHD | City of La Quinta | Avenue 52 at Jefferson Roundabout Improvements Project As an optional service, GHD can generate a 3D visualization of the preferred roundabout concept. If desired, GHD can provide an additional scope and fee for this service.

Deliverables: Concept Design Plans – Horizontal Alignment; Conceptual Landscape Plans; Preliminary Cost Estimates, HOA focused Exhibit, HOA focused power point presentation(s).

Task 6 – Drainage Study
GHD will prepare a drainage report that will analyze the impact of the proposed project on the existing drainage system.

The goal will be to minimize changes to the existing drainage system so that there will be no significant impact when the project is constructed.

Deliverables: Drainage Report
Task 7 – Final Engineering Design Plans
As the extent of the geometric design and the preferred design is unknown at this time, GHD has provided the following scope based on our robust experience in delivering roundabout projects. However, it is anticipated that after the preferred alternative is selected, the scope and fee associated with all final design and Bid/Construction Phase work be revised to reflect the actual engineering and supporting work needed to complete this project.

GHD will provide complete engineering design services including preparation of final plans 35%, 65%, 90, Final Bid Set Plans.

The plans will include the following plan sheets. Should additional sheets be required additional scope and fee may be needed.

Sheet Description Number of
sheets
Included in 35% Included in 65% Included in 90%
and Final
Title sheet 1 X X X
General Notes 1 X X X
Survey Project Control 1 X X X
Key Map and Line Index 1 X X
Typical sections 5 X X
Demolition 6 X X
Layout 8 X X X
Roundabout Profiles 4 X X
Construction Details 16 X X
Drainage plans, profiles and
details
16 X X
Utility Plans 8 X
Erosion Control Plans and details 9 X
Pavement Delineation Plans 5 X1 X X
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GHD | City of La Quinta | Avenue 52 at Jefferson Roundabout Improvements Project Signing Plans and Details 6 X1 X X
Landscape and Irrigation 32 X X X
Total Sheets 119 32 102 119
1 While the RFP stated that the pavement delineation and signing plans are not required at the 35% stage, we strongly encourage the City to include those plans at the early submittal. Unlike traditional intersections, for roundabouts striping and signing plays a crucial role in influencing driver behavior and improving operations and safety and should be considered from the start of a roundabout project.

Deliverables: PDF submittals of Improvement plans as indicated in table above.

Assumptions: Traffic Control Plans will not be part of GHD’s Design and will be a requirement of the contractor during construction. Geotechnical investigations are not included in this scope of work as it is assumed that no major removal or additional of
Task 8 – Specifications and Cost Estimates
Prepare General and Technical Special Provisions per City of La Quinta requirements for bidding by the City in accordance with City requirements. City will provide current boilerplate specifications and Special Provisions will be prepared using Greenbook format (supplemented by Caltrans for Traffic Signal Modifications).

Deliverables: Specifications (65%, 90% and Final); List of Bid Items, Quantity Calculations and Construction Cost Estimates (35%, 65%, 90%, and Final).

Assumptions: The planning level cost estimate prepared as part of the conceptual design will be updated for the 35% submittal and a bid item list will not be included in the 35% submittal.

Task 9 – Bid/Construction Support
As the extent of the geometric design and the preferred design is unknown at this time, GHD has provided the following scope based on our robust experience in delivering roundabout projects. However, it is anticipated that after the preferred alternative is selected, the scope and fee associated with all final design and Bid/Construction Phase work be revised to reflect the actual engineering and supporting work needed to complete this project.

Bid Support
GHD will provide Bid Support for the proposed project. This includes review of RFIs, attendance of a pre-bid meeting and issuance of addendums as required. RFIs will be responded to with 48 hours of receipt by GHD from the City.

Deliverables: Response to RFI, RFI Log, Addendums/Adjustments to the Plans as needed Assumptions: GHD has budgeted up to 40 hours for Bid Support, if additional time becomes necessary this will constitute additional work and be negotiated with the City.

Construction Support
GHD will provide construction support for the proposed project. This includes the review of RFIs, attendance to a preconstruction/kickoff meeting and issuance of addendums/plan modifications as needed. GHD will also review contractor material submittals for compliance with the project specifications. Upon completion of the project, GHD will provide asbuilt documentation to the City.

Deliverables: Responses to RFIs, Responses to Contractor Submittals, Addendums/Plan Modifications, As-Built Documentation (Plans).

Assumptions: GHD has budgeted up to 160 hours for Construction Support with the following assumptions: Submittals will be reviewed and returned within 72 hours of receipt by GHD from the City. Any submittal that does not meet contract specifications requiring additional reviews will be considered additional work. GHD will make sure this provision is clear in the contract documents and paid for by the Contractor. Attendance to the pre-construction meeting will be in person, no additional meetings are included. If additional time becomes necessary beyond the hours provided, this will constitute additional work and be negotiated with the City.
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GHD | City of La Quinta | Avenue 52 at Jefferson Roundabout Improvements Project

7. Project Schedule

7. Project Schedule
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Exhibit B

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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Two Hundred Ninety-Nine Thousand Five Hundred Sixty-One Dollars ($299,561) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement.
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Exhibit C

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Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule attached to the Scope of Services, and incorporated herein by this reference. 166 CLICK HERE to Return to Agenda
Exhibit D

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Exhibit D
Special Requirements
None
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Exhibit E

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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.

Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to 168 CLICK HERE to Return to Agenda
Exhibit E

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Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. 169 CLICK HERE to Return to Agenda
Exhibit E

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E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

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18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 173 CLICK HERE to Return to Agenda
Exhibit F

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Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, reasonable attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. If Contracting Party’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services, Section F.1(d) in this Exhibit F applies.
b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, reasonable attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where 174 CLICK HERE to Return to Agenda
Exhibit F

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City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
d. Indemnification Provision for Design Professionals.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of reasonable attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 175 CLICK HERE to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: April 1, 2025

STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO CT&T CONCRETE PAVING, INC. FOR THE

CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT
IMPROVEMENTS PROJECT NO. 2024-05, CDBG PROJECT NO. 4.LQ.50-24

RECOMMENDATION
Award a contract to CT&T Concrete Paving, Inc. for the Citywide Miscellaneous Americans with Disabilities Act Improvements Project No. 2024-05, Community Development Block Grant Project No. 4.LQ.50-24, located at various locations within the City’s Village project; and authorize the City Manager to execute the contract and approve future change orders within the project budget.

EXECUTIVE SUMMARY
 This project is located in the Village (Attachment 1) and includes miscellaneous Americans with Disabilities Act (ADA) improvements and the reconstruction of the sidewalk at the city-owned parking lot at the Navarro Plaza and an additive alternate to construct a raised crosswalk on Avenida La Fonda and Desert Club Drive.
 Construction is funded with Community Development Block Grant (CDBG) funds, which must be expended by the end of the fiscal year 2024/25. The County has requested that the project be as complete as possible by the end of June 2025.  CT&T Concrete Paving, Inc. of Diamond Bar, California, submitted the lowest responsible and responsive bid at $133,641 for the base bid plus additive alternate (Attachment 2). Staff recommends awarding both the base bid and the additive alternate.

FISCAL IMPACT
The projected budget is $228,933, of which $75,000 will be allocated from the Citywide Sidewalk Improvements Project and ADA Access Ramp Various Locations (Project No. 2425STI and 2425ADA) and $153,933 from CDBG funds for construction costs as follows:

CONSENT CALENDAR ITEM NO. 7
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CDBG Citywide Sidewalk
Improvements
Project Total
Budget
Professional/Design: $ 0 $ 50,000 $ 50,000
Inspection/Testing/Survey: $ 0 $ 15,292 $ 15,292
Construction: $ 133,641 $ 0 $ 133,641
Contingency: $ 20,292 $ 9,708 $ 30,000
Total Budget: $ 153,933 $ 75,000 $ 228,933

BACKGROUND/ANALYSIS
In 2011, the City conducted an ADA accessibility survey of all public facilities. Since then, the City has made significant progress in addressing ADA deficiencies at various locations citywide, including the exterior and interior of City Hall, La Quinta Park, the Civic Center Campus, the La Quinta Library, SilverRock parking lot, Museum, YMCA, Sports Complex, Velasco Park, Eisenhower Park, Adams Park, Desert Pride Park, Saguaro Park, Fritz Burns Park, Seasons Park, a portion of Avenida Bermudas, and Season’s Neighborhood.

This year, as part of the Citywide Miscellaneous ADA Improvements, work will take place in the Village area at the following locations:
 Avenida Navarro Plaza, located at the southeast corner of Avenida Bermudas and Calle Tampico – improvements include reconstructing the sidewalk adjacent to the parking lot to bring it to the top of curb elevation.
 Additive alternate to construct a raised crosswalk on the east side of Desert Club Drive at Avenida La Fonda to bring the curb ramps into ADA compliance.

The City opened seven (7) bids on March 26, 2025.

Contingent upon approval to award the project on April 1, 2025, the following is the project schedule:

Council Considers Project Award April 1, 2025
Execute Contract and Mobilize April 2, 2025, to May 5, 2025 Construction (20 Working Days) May 2025 - June 2025
Accept Improvements July 2025

ALTERNATIVES
Staff does not recommend an alternative due to the funding timing constraints.

Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Bid Summary
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*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Attachment 1 - Vicinity Map
Notes
REPORT PRINTED ON... 1/31/2023 11:35:48 AM
Citywide Miscellaneous ADA Improvements
0 6, 12,037
019
Feet
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1
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Bid Opening Date: 03/26/2025 Citywide Miscellaneous ADA Improvements City Project No. 2024-05
CDBG Project No. 4.LQ.50-24
ATTACHMENT 2
Bid Comparison
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 MOBILIZATION LS 1 $ 6,000.00 $ 6,000.00 $ 12,300.00 $ 12,300.00 $ 3,000.00 $ 3,000.00 $ 8,000.00 $ 8,000.00 $ 3,500.00 $ 3,500.00 $ 15,000.00 $ 15,000.00 $ 43,000.00 $ 43,000.00 $ 21,000.00 $ 21,000.002 SITE CONTROL LS 1 $ 5,000.00 $ 5,000.00 $ 3,205.00 $ 3,205.00 $ 2,500.00 $ 2,500.00 $ 3,000.00 $ 3,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 20,000.00 $ 20,000.00 $ 77,000.00 $ 77,000.00 3 DUST CONTROL LS 1 $ 4,000.00 $ 4,000.00 $ 4,052.00 $ 4,052.00 $ 2,500.00 $ 2,500.00 $ 2,245.00 $ 2,245.00 $ 3,000.00 $ 3,000.00 $ 9,500.00 $ 9,500.00 $ 15,000.00 $ 15,000.00 $ 11,000.00 $ 11,000.00 4 EARTHWORK LS 1 $ 10,000.00 $ 10,000.00 $ 5,643.00 $ 5,643.00 $ 6,000.00 $ 6,000.00 $ 12,860.00 $ 12,860.00 $ 3,500.00 $ 3,500.00 $ 45,000.00 $ 45,000.00 $ 15,000.00 $ 15,000.00 $ 123,000.00 $ 123,000.005 SAWCUT, REMOVE, AND DISPOSE OF EXISTING CURB LF 20 $ 200.00 $ 4,000.00 $ 12.40 $ 248.00 $ 30.00 $ 600.00 $ 20.00 $ 400.00 $ 65.00 $ 1,300.00 $ 45.00 $ 900.00 $ 110.00 $ 2,200.00 $ 55.00 $ 1,100.00 6 SAWCUT, REMOVE, AND DISPOSE OF EXISTING SIDEWALK AND RAMP SF 855 $ 8.00 $ 6,840.00 $ 6.49 $ 5,548.95 $ 8.00 $ 6,840.00 $ 7.00 $ 5,985.00 $ 9.60 $ 8,208.00 $ 18.00 $ 15,390.00 $ 5.75 $ 4,916.25 $ 8.00 $ 6,840.00 7 CONSTRUCT SIDEWALK PER CITY OF LA QUINTA STD. NO. 240 MOD. SF 845 $ 11.00 $ 9,295.00 $ 3.71 $ 3,134.95 $ 18.00 $ 15,210.00 $ 12.00 $ 10,140.00 $ 20.00 $ 16,900.00 $ 20.00 $ 16,900.00 $ 17.00 $ 14,365.00 $ 16.00 $ 13,520.008 CONSTRUCT CONCRETE CURB RAMP PER CITY OF LA QUINTA STD. No. 250 MOD. PER PLAN, CASE B (INCLUDING CURB ALONG RAMP) EA 1 $ 6,000.00 $ 6,000.00 $ 6,776.00 $ 6,776.00 $ 4,500.00 $ 4,500.00 $ 4,300.00 $ 4,300.00 $ 10,500.00 $ 10,500.00 $ 2,000.00 $ 2,000.00 $ 9,950.00 $ 9,950.00 $ 13,000.00 $ 13,000.00 9 FULL DEPTH GRIND ASPHALT CONCRETE PAVEMENT (3"), COMPACT EXISTING BASE, AND VARIABLE OVERALY (3" - 4") SF 35 $ 120.00 $ 4,200.00 $ 117.00 $ 4,095.00 $ 50.00 $ 1,750.00 $ 18.00 $ 630.00 $ 65.00 $ 2,275.00 $ 400.00 $ 14,000.00 $ 171.00 $ 5,985.00 $ 240.00 $ 8,400.00 10 GRADE PARKWAY, REMOVE, MODIFY, AND REPLACE LANDSCAPE, HARDSCAPE, AND IRRIGATION IN KIND TO FURTHEST EXTENT POSSIBLE LS 1 $ 2,500.00 $ 2,500.00 $ 2,308.00 $ 2,308.00 $ 3,500.00 $ 3,500.00 $ 5,900.00 $ 5,900.00 $ 8,400.00 $ 8,400.00 $ 30,425.00 $ 30,425.00 $ 10,400.00 $ 10,400.00 $ 33,000.00 $ 33,000.00 11 SIGNING AND STRIPING, INCLUDING ALL INCIDENTALS LS 1 $ 7,000.00 $ 7,000.00 $ 4,400.00 $ 4,400.00 $ 2,500.00 $ 2,500.00 $ 5,300.00 $ 5,300.00 $ 5,300.00 $ 5,300.00 $ 3,000.00 $ 3,000.00 $ 5,600.00 $ 5,600.00 $ 13,140.00 $ 13,140.00 $ 64,835.00 $ 51,710.90 $ 48,900.00 $ 58,760.00 $ 67,883.00 $ 157,115.00 $ 146,416.25 $ 321,000.00 ADDITIVE ALTERNATE NO. 1 AVENIDA LA FONDA SPEED TABLES
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 MOBILIZATION LS 1 $ 11,000.00 $ 11,000.00 $ 12,206.00 $ 12,206.00 $ 6,000.00 $ 6,000.00 $ 10,000.00 $ 10,000.00 $ 4,500.00 $ 4,500.00 $ 500.00 $ 500.00 $ 43,000.00 $ 43,000.00 $ 22,000.00 $ 22,000.002 SITE CONTROL LS 1 $ 8,000.00 $ 8,000.00 $ 9,555.00 $ 9,555.00 $ 8,500.00 $ 8,500.00 $ 12,300.00 $ 12,300.00 $ 10,000.00 $ 10,000.00 $ 12,000.00 $ 12,000.00 $ 27,500.00 $ 27,500.00 $ 77,000.00 $ 77,000.00 3 DUST CONTROL LS 1 $ 4,000.00 $ 4,000.00 $ 4,800.00 $ 4,800.00 $ 4,000.00 $ 4,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 500.00 $ 500.00 $ 15,000.00 $ 15,000.00 $ 11,000.00 $ 11,000.004 SAWCUT, REMOVE, AND DISPOSE OF EXISTING CURB; AND/OR CURB & GUTTER LF 90 $ 200.00 $ 18,000.00 $ 30.03 $ 2,702.70 $ 30.00 $ 2,700.00 $ 20.00 $ 1,800.00 $ 41.00 $ 3,690.00 $ 28.00 $ 2,520.00 $ 49.00 $ 4,410.00 $ 55.00 $ 4,950.00 5 SAWCUT, REMOVE, AND DISPOSE OF EXISTING RAMP AND PAVERS SF 785 $ 8.00 $ 6,280.00 $ 8.91 $ 6,994.35 $ 6.50 $ 5,102.50 $ 7.00 $ 5,495.00 $ 8.50 $ 6,672.50 $ 7.00 $ 5,495.00 $ 6.00 $ 4,710.00 $ 8.00 $ 6,280.006 CONSTRUCT SIDEWALK PER CITY OF LA QUINTA STD. NO. 240 MOD. SF 450 $ 11.00 $ 4,950.00 $ 11.83 $ 5,323.50 $ 22.00 $ 9,900.00 $ 9.50 $ 4,275.00 $ 18.00 $ 8,100.00 $ 27.00 $ 12,150.00 $ 19.50 $ 8,775.00 $ 16.00 $ 7,200.00 7 REMOVE AND DISPOSE OF EXISTING ROADWAY SECTION TO DEPTH REQUIRED SF 750 $ 15.00 $ 11,250.00 $ 9.86 $ 7,395.00 $ 6.50 $ 4,875.00 $ 7.50 $ 5,625.00 $ 8.00 $ 6,000.00 $ 11.00 $ 8,250.00 $ 12.50 $ 9,375.00 $ 12.00 $ 9,000.008 CONSTRUCT 5.5" ASPHALT CONCRETE OVER 6.5" AGGREGATE BASE SF 460 $ 27.00 $ 12,420.00 $ 22.48 $ 10,340.80 $ 35.00 $ 16,100.00 $ 11.00 $ 5,060.00 $ 35.00 $ 16,100.00 $ 37.00 $ 17,020.00 $ 32.00 $ 14,720.00 $ 28.00 $ 12,880.009 CONSTRUCT TWO (2) CONCRETE SPEED TABLES (INCLUDING ALL CONCRETE WORK, AGGREGATE BASE, GRADING, REBAR, AND CONDUIT) LS 1 $ 18,000.00 $ 18,000.00 $ 7,753.00 $ 7,753.00 $ 12,000.00 $ 12,000.00 $ 27,628.00 $ 27,628.00 $ 30,000.00 $ 30,000.00 $ 13,000.00 $ 13,000.00 $ 36,500.00 $ 36,500.00 $ 333,000.00 $ 333,000.00 10 FURNISH AND INSTALL TRUNCATED DOME CONCRETE TILE PER CITY OF LA QUINTA STD. 250 MOD. SF 75 $ 100.00 $ 7,500.00 $ 34.40 $ 2,580.00 $ 47.50 $ 3,562.50 $ 55.00 $ 4,125.00 $ 55.00 $ 4,125.00 $ 50.00 $ 3,750.00 $ 112.00 $ 8,400.00 $ 111.00 $ 8,325.00 11 REMOVE, REGRADE, AND RESET SIDEWALK PAVERS PER CITY OF LA QUINTA STD. 206 SF 275 $ 20.00 $ 5,500.00 $ 8.94 $ 2,458.50 $ 20.00 $ 5,500.00 $ 13.00 $ 3,575.00 $ 35.00 $ 9,625.00 $ 92.00 $ 25,300.00 $ 30.00 $ 8,250.00 $ 88.00 $ 24,200.00 12 SALVAGE TO CITY EXISTING PULL BOX AND FURNISH AND INSTALL NEW NO. 6 PULL BOX PER CALTRANS STD. PLAN ES-8A EA 1 $ 1,100.00 $ 1,100.00 $ 301.00 $ 301.00 $ 1,500.00 $ 1,500.00 $ 2,770.00 $ 2,770.00 $ 500.00 $ 500.00 $ 2,200.00 $ 2,200.00 $ 1,750.00 $ 1,750.00 $ 5,165.00 $ 5,165.00 13 GRADE PARKWAY, REMOVE, MODIFY, AND REPLACE LANDSCAPE, HARDSCAPE, AND IRRIGATION IN KIND TO FURTHEST EXTENT POSSIBLE LS 1 $ 2,500.00 $ 2,500.00 $ 4,350.00 $ 4,350.00 $ 1,500.00 $ 1,500.00 $ 3,800.00 $ 3,800.00 $ 2,500.00 $ 2,500.00 $ 7,700.00 $ 7,700.00 $ 11,500.00 $ 11,500.00 $ 33,000.00 $ 33,000.00 14 SIGNING AND STRIPING, INCLUDING ALL INCIDENTALS LS 1 $ 4,000.00 $ 4,000.00 $ 5,170.00 $ 5,170.00 $ 8,500.00 $ 8,500.00 $ 6,500.00 $ 6,500.00 $ 7,200.00 $ 7,200.00 $ 4,500.00 $ 4,500.00 $ 8,000.00 $ 8,000.00 $ 13,000.00 $ 13,000.00 $ 114,500.00 $ 81,929.85 $ 89,740.00 $ 95,953.00 $ 112,012.50 $ 114,885.00 $ 201,890.00 $ 567,000.00 $ 179,335.00 $ 133,640.75 $ 138,640.00 $ 154,713.00 $ 179,895.50 $ 272,000.00 $ 348,306.25 $ 888,000.00 Additive Alternates 1 : 114,500.00 $ $ 81,929.85 $ 89,740.00 $ 95,953.00 $ 112,012.50 $ 114,885.00 $ 201,890.00 $ 567,000.00 $ 64,835.00 $ 51,710.90 $ 48,900.00 $ 58,760.00 $ 67,883.00 $ 157,115.00 $ 146,416.25 $ 321,000.00 Miscalculations and rounding errors
GRANITE CONSTRUCTION COMPANY LC PAVING & SEALING, INC. CARTER ENTERPRISES GROUP, INC. DESERT CONCEPTS CONSTRUCTION Base Bid Only :

Sub-Total Base Bid:

CT&T CONCRETE PAVING, INC. UNIVERSAL CONSTRUCTION & ENGINEERING ENGINEERS ESTIMATE BASE BID SAVI CONSTRUCTION, INC Sub-Total Additive Alternative No.1 Bid:

Grand Total Base Bid Including Alternate No. 1 :
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City of La Quinta
CITY COUNCIL MEETING: April 1, 2025

STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO THE LOWEST RESPONSIVE / RESPONSIBLE BIDDER FOR THE HIGHWAY 111 REHABILITATION
PROJECT NO. 2022-25

RECOMMENDATION
Award contract to the lowest responsive/responsible bidder for construction of the Highway 111 Rehabilitation Project No. 2022-25 located on Highway 111 from the City limits west of Washington Street to the city limits at Jefferson Street; and authorize the City Manager to execute the contract, upon approval by Caltrans, and approve future change orders within the project budget.

EXECUTIVE SUMMARY
 The Highway 111 Rehabilitation Project (Project) is located on Highway 111 within the city limits from west of Washington Street to Jefferson Street. (Attachment 1).  Construction will also include minor improvements at curb ramps to begin the process of bringing them into compliance with the Americans with Disabilities Act (ADA).
 Staff is performing due diligence for the bids which cannot be completed until the bidders submit their DBE Commitment Good Faith Efforts by April 2, 2025. Once Staff has completed the review, it will be submitted to Caltrans for concurrence.

The two apparent lowest responsive/responsible bidders are: Vance Corporation of Beaumont, California, at $6,363,187.19; and Granite Construction Company of Indio, California, at $7,032,777.00.

FISCAL IMPACT
The budget for the Project was allocated in fiscal years 2023/24 and 2024/25 Capital Improvement Program (CIP) under Project No. 2019-05 Highway 111 Corridor Area Plan Implementation, totaling $8,280,777. This includes $4,000,000 in Federal Earmark Funding, $984,000 in SB1 funding, and $3,296,777 in Measure G Funding. The following is the breakdown of the Project budget:

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Total Budget
Federal
Funding
(Reimbursable)
Local Share
Design: $ 100,000 $ 0 $ 100,000
Professional $ 50,000 $ 0 $ 50,000
Construction Management $ 372,000 $ 0 $ 372,000
Inspection/Testing/Survey: $ 226,000 $ 0 $ 226,000
Construction: $ 7,032,777 $ 4,000,000 $ 3,032,777
Contingency: $ 500,000 $ 0 $ 500,000
Total Budget: $ 8,280,777 $ 4,000,000 $ 4,280,777

BACKGROUND/ANALYSIS
The two-mile stretch of Highway 111 in La Quinta is in need of major rehabilitation, as the majority of the Project area has inadequate base material for a pavement overlay. The rehabilitation requires the existing pavement, approximately 1,500 feet west of Washington Street to Jefferson Street within city limits, to be pulverized and regraded prior to the application of new pavement. Leaving the roadway in its current worn and cracked condition would increase costs for repair in the future. Work will also include minor improvements at curb ramps to begin the process of bringing them into Americans with Disabilities Act (ADA) compliance.

The average daily traffic on Highway 111 is estimated at about 38,000 vehicles.

Additionally, the Highway 111/Washington Street intersection is the most traveled in the entire Coachella Valley. Work will be phased to take into consideration the volume of traffic this road receives.

The commercial/retail corridor of Highway 111 that runs through La Quinta provides about 75% of the City’s annual sales tax revenue. Public outreach is being conducted by the Construction Management group Southstar who have already begun with the framework to keep everyone informed.

This much-needed rehabilitation project has secured Federal Earmark Funding and is subject to oversight and reporting through the Federal Highway Administration, which Caltrans will process. This ensures that the project meets federal standards and requirements throughout its implementation.

On March 6, 2025, staff solicited construction bids from qualified contractors. The City received six (6) bids on March 27, 2025. Caltrans will need to provide final review and bid acceptance prior to City executing the Contract.

Contingent upon approval to award the Project, the following is the proposed Project schedule:

Council Considers Project Award April 1, 2025
Execute Contract and Mobilize April 2 to May 5, 2025
Con100struction (90 Working Days) May to September 2025 Accept Improvements October 2025
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ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Jr., Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Bid Comparison
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*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Notes
From West of
Washington Street to
Jefferson Street
REPORT PRINTED ON... 2/7/2019 11:38:16 AM
Vicinity Map
Highway 111 Rehabilitation Project (2022-25)
0 6, 12,037
019
Feet
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1
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Bid Opening Date: 03/27/2025 Highway 111 Resurfacing Project City Project No. 2022-25
Federal Project No. HIPL-5433(021)
ATTACHMENT 2Bid Comparison
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 MOBILIZATION LS 1 635,000.00 $ $ 635,000.00 $ 107,625.23 $ 107,625.23 $ 200,000.00 $ 200,000.00 $ 434,000.00 $ 434,000.00 $ 323,062.20 $ 323,062.20 $ 165,977.00 $ 165,977.00 $ 1,495,034.20 $ 1,495,034.20 2 TRAFFIC CONTROL LS 1 150,000.00 $ $ 150,000.00 $ 178,022.60 $ 178,022.60 $ 500,000.00 $ 500,000.00 $ 509,000.00 $ 509,000.00 $ 405,000.00 $ 405,000.00 $ 338,745.00 $ 338,745.00 $ 622,000.00 $ 622,000.00 3 DUST CONTROL LS 1 $ 50,000.00 $ 50,000.00 $ 308,183.41 $ 308,183.41 $ 10,000.90 $ 10,000.90 $ 25,000.00 $ 25,000.00 $ 101,000.00 $ 101,000.00 $ 34,442.00 $ 34,442.00 $ 89,000.00 $ 89,000.00 4 EARTHWORK LS 1 926,655.00 $ $ 926,655.00 $ 99,891.78 $ 99,891.78 $ 1,303,150.00 $ 1,303,150.00 $ 1,225,000.00 $ 1,225,000.00 $ 405,000.00 $ 405,000.00 $ 1,121,938.00 $ 1,121,938.00 $ 1,997,000.00 $ 1,997,000.005 SAWCUT, REMOVE, AND DISPOSE OF EXISTING CONCRETE CURB; AND CURB & GUTTER LF 920 $ 30.00 $ 27,600.00 $ 16.63 $ 15,299.60 $ 15.00 $ 13,800.00 $ 15.00 $ 13,800.00 $ 28.00 $ 25,760.00 $ 16.85 $ 15,502.00 $ 16.20 $ 14,904.00 6 SAWCUT, REMOVE, AND DISPOSE OF EXISTING CONCRETE PAVEMENT, SIDEWALK, CROSS-GUTTER, RAMP, AND BUS TURNOUT SF 18,900 $ 8.00 $ 151,200.00 $ 8.10 $ 153,090.00 $ 7.30 $ 137,970.00 $ 7.30 $ 137,970.00 $ 6.50 $ 122,850.00 $ 5.08 $ 96,012.00 $ 7.90 $ 149,310.00 7 CONSTRUCT CURB AND GUTTER PER CITY OF LA QUINTA STD. NO. 202, 3" DOWEL

INTO ADJACENT EXISTING CONCRETE CURB AND GUTTER
LF 30 $ 35.00 $ 1,050.00 $ 60.99 $ 1,829.70 $ 55.00 $ 1,650.00 $ 55.00 $ 1,650.00 $ 99.00 $ 2,970.00 $ 152.00 $ 4,560.00 $ 59.00 $ 1,770.00 8 CONSTRUCT CROSS-GUTTER PER CITY OF LA QUINTA STD. NO. 230 MOD. AND 231 MOD.

SF 4,935 $ 18.00 $ 88,830.00 $ 19.74 $ 97,416.90 $ 17.80 $ 87,843.00 $ 17.85 $ 88,089.75 $ 22.00 $ 108,570.00 $ 19.00 $ 93,765.00 $ 14.70 $ 72,544.50 9 CONSTRUCT SIDEWALK PER CITY OF LA QUINTA STD. NO. 240 MOD. SF 980 $ 11.00 $ 10,780.00 $ 7.26 $ 7,114.80 $ 6.55 $ 6,419.00 $ 6.55 $ 6,419.00 $ 11.00 $ 10,780.00 $ 9.50 $ 9,310.00 $ 7.00 $ 6,860.00 10 CONSTRUCT CONCRETE CURB RAMP PER CITY OF LA QUINTA STD. NO. 250 MOD., CASE A OR F (INCLUDING CURB OR CURB AND GUTTER ALONG RAMP) EA 16 $ 6,000.00 $ 96,000.00 $ 5,766.61 $ 92,265.76 $ 5,200.00 $ 83,200.00 $ 5,200.00 $ 83,200.00 $ 6,963.00 $ 111,408.00 $ 16,592.00 $ 265,472.00 $ 5,600.00 $ 89,600.00 11 CONSTRUCT CONCRETE CURB RAMP PER CITY OF LA QUINTA STD. NO. 250 MOD., CASE C (INCLUDING CURB OR CURB AND GUTTER ALONG RAMP) EA 4 $ 8,000.00 $ 32,000.00 $ 6,099.85 $ 24,399.40 $ 5,500.50 $ 22,002.00 $ 5,200.00 $ 20,800.00 $ 6,963.00 $ 27,852.00 $ 10,909.00 $ 43,636.00 $ 5,900.00 $ 23,600.00 12 SAWCUT, REMOVE, AND DISPOSE OF EXISTING CONCRETE RAMP; FUNISH AND INSTALL TRUNCATED DOME CONCRETE TILE PER CITY OF LA QUINTA STD. 250 MOD.

SF 50 $ 150.00 $ 7,500.00 $ 99.81 $ 4,990.50 $ 90.00 $ 4,500.00 $ 90.00 $ 4,500.00 $ 123.00 $ 6,150.00 $ 130.00 $ 6,500.00 $ 97.00 $ 4,850.00 13 CONSTRUCT CONCRETE PASSAGEWAY PER CALTRANS STD. A88B MOD.; TYPE B EA 1 $ 6,000.00 $ 6,000.00 $ 4,687.92 $ 4,687.92 $ 4,227.30 $ 4,227.30 $ 4,228.00 $ 4,228.00 $ 7,000.00 $ 7,000.00 $ 10,983.00 $ 10,983.00 $ 4,600.00 $ 4,600.00 14 CONSTRUCT PCC BUS PAD PER CITY OF LA QUINTA STD. 650 MOD. SF 3,695 $ 20.00 $ 73,900.00 $ 19.74 $ 72,939.30 $ 17.80 $ 65,771.00 $ 17.80 $ 65,771.00 $ 33.00 $ 121,935.00 $ 19.00 $ 70,205.00 $ 14.70 $ 54,316.50 15 REMOVE AND RECONSTRUCT EX. PORTION OF CATCH BASIN AND LOCAL DEPRESSION PER CITY OF LA QUINTA STD. 300, 330, AND PER PLAN LS 1 $ 8,000.00 $ 8,000.00 $ 16,244.09 $ 16,244.09 $ 14,648.00 $ 14,648.00 $ 14,650.00 $ 14,650.00 $ 22,000.00 $ 22,000.00 $ 12,178.00 $ 12,178.00 $ 15,600.00 $ 15,600.00 16 2" GRIND AND ASPHALT CONCRETE OVERLAY SF 16,740 $ 1.75 $ 29,295.00 $ 1.23 $ 20,590.20 $ 3.70 $ 61,938.00 $ 3.15 $ 52,731.00 $ 1.88 $ 31,471.20 $ 3.35 $ 56,079.00 $ 2.47 $ 41,347.80 17 PULVERIZE 13" OF ROAD SECTION - THREE STEP PROCESS SF 1,084,980 $ 0.60 $ 650,988.00 $ 0.89 $ 965,632.20 $ 0.11 $ 119,347.80 $ 0.34 $ 368,893.20 $ 0.77 $ 835,434.60 $ 0.35 $ 379,743.00 $ 1.35 1,464,723.00 $ 18 CONSTRUCT 5.5" ASPHALT CONCRETE OVER PULVERIZED BASE SF 1,085,300 $ 3,798,550.00 3.50 $ $ 3.41 3,700,873.00 $ $ 3.60 $ 3,907,080.00 $ 3.40 3,690,020.00 $ $ 3.69 $ 4,004,757.00 $ 4.22 4,579,966.00 $ $ 3.80 4,124,140.00 $ 19 GRADE PARKWAY, REMOVE, MODIFY, AND REPLACE LANDSCAPE AND IRRIGATION IN KIND TO FURTHEST EXTENT POSSIBLE TO JOIN PROPOSED CURB RAMP LS 1 $ 10,000.00 $ 10,000.00 $ 22,702.25 $ 22,702.25 $ 18,000.00 $ 18,000.00 $ 20,472.00 $ 20,472.00 $ 28,000.00 $ 28,000.00 $ 16,937.00 $ 16,937.00 $ 14,000.00 $ 14,000.00 20 REMOVE AND RELOCATE EXISTING PPB AND PPB POST PER CALTRANS STD. ES-7A EA 6 $ 1,000.00 $ 6,000.00 $ 4,168.99 $ 25,013.94 $ 7,500.00 $ 45,000.00 $ 5,800.00 $ 34,800.00 $ 4,750.00 $ 28,500.00 $ 8,298.00 $ 49,788.00 $ 4,100.00 $ 24,600.00 21 SALVAGE TO CITY EXISTING PULL BOX AND FURNISH AND INSTALL NEW NO. 6(T) TRAFFIC PULL BOX PER CALTRANS STD PLAN ES-8B EA 34 $ 1,100.00 $ 37,400.00 $ 2,852.47 $ 96,983.98 $ 1,800.00 $ 61,200.00 $ 4,200.00 $ 142,800.00 $ 5,250.00 $ 178,500.00 $ 2,085.00 $ 70,890.00 $ 2,800.00 $ 95,200.00 22 LOWER AND RAISE DRAINAGE MANHOLE EA 14 $ 2,500.00 $ 35,000.00 $ 528.47 $ 7,398.58 $ 1,895.00 $ 26,530.00 $ 1,895.00 $ 26,530.00 $ 7,000.00 $ 98,000.00 $ 1,592.00 $ 22,288.00 $ 2,050.00 $ 28,700.00 23 SIGNING AND STRIPING, INCLUDING ALL INCIDENTALS LS 1 150,000.00 $ $ 150,000.00 $ 339,992.05 $ 339,992.05 $ 338,500.00 $ 338,500.00 $ 309,900.00 $ 309,900.00 $ 363,000.00 $ 363,000.00 $ 473,945.00 $ 473,945.00 $ 333,000.00 $ 333,000.00 $ 6,981,748.00 $ 6,363,187.19 $ 7,032,777.00 $ 7,280,223.95 $ 7,369,000.00 $ 7,938,861.00 $ 10,766,700.00 $ 6,981,748.00 $ 6,363,187.19 $ 7,032,777.00 $ 7,280,223.95 $ 7,369,000.00 $ 7,938,861.00 $ 10,766,700.00 ONYX PAVING COMPANY, INC. ROVE ENGINEERING, INC. MATICH CORPORATION Sub-Total Base Bid:

VANCE CORPORTATION ATP GENERAL ENGINEERING CONTRACTORS ENGINEERS ESTIMATE - BASE BID GRANITE CONSTRUCTION COMPANY Grand Total Base Bid :
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City of La Quinta
CITY COUNCIL MEETING: April 1, 2025

STAFF REPORT
AGENDA TITLE: APPROPRIATE FUNDS AND APPROVE TURF REPLACEMENT

COSTS FOR SILVERROCK RESORT GOLF COURSE

RECOMMENDATION
Appropriate funds and approve turf replacement costs for SilverRock Resort Golf Course.

EXECUTIVE SUMMARY
• The City contracts operations and maintenance of SilverRock Resort Golf Course (SilverRock) to Landmark Golf Management LLC (Landmark). • On March 18, 2025, Council discussed the successful test of new Bermuda grass variants on the 5th hole at SilverRock in 2024 offering superior year-round performance and drought tolerance, and expressed support for Landmark’s recommendation to replace the turf on the front 9 holes during summer 2025 and the back 9 holes during summer 2026.

FISCAL IMPACT
An appropriation of $350,000 from Fund 602 – SilverRock Golf Reserve and $800,000 from Unassigned General Fund balance is necessary in fiscal year (FY) 2024/25 to cover the estimated costs to complete the turf replacement for the front 9 holes at SilverRock as detailed in the table below:

Project Scope Estimated Costs
Turf Replacement $1,050,000
Contingency $ 100,000
Total: $1,150,000

BACKGROUND/ANALYSIS
SilverRock opened in 2005 with TifSport Bermuda grass, which proved problematic due to poor summer transition and unplayable turf conditions. In June 2024, Landmark conducted a trial using alternative Bermuda grass types on the 5th hole such as Coachella, TifTuf and Latitude 36. The test results confirmed that these variants provide a stronger CONSENT CALENDAR ITEM NO. 9
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Bermuda base, faster transition, and better color retention throughout winter, all while reducing overseeding costs and water usage.

On March 18, 2025, Council discussed the successful test of new Bermuda grass variants on the 5th hole, expressed support for Landmark’s recommendation to replace the turf on the front 9 holes in summer of 2025 and the back 9 holes in summer of 2026, with the Bermuda Latitude 36 variant and Mini-Verde on the greens, and directed staff to bring this item back for consideration on the Consent Calendar in order to appropriate the required funding to move forward with the project.

The grass renovation of the front 9 holes will begin on May 19, 2025, with an anticipated reopening around the last week in August. SilverRock will remain open with the back 9 holes during the transition, and all 18 holes will be overseeded in October 2025. This same process will be repeated in summer of 2026 to complete the grass renovation at the back 9 holes.

Key benefits of the new Bermuda variants include:
1) Improved Playing Conditions: Year-round aesthetics and playability with no spring/summer turf transition issues. The turf will provide a better Bermuda grass base which ensures improved overseed quality and better playing conditions. This could allow for an increase in green fee prices year-round, resulting in higher annual green fee revenue. For example, a $5 annual increase in average green fees would amount to over $200,000 in increased revenue annually. 2) Operational Efficiency: Less downtime for summer green aerification and faster recovery times which translates to increased green fee revenue immediately following aerification.
3) Water Conservation: The drought tolerant turf would reduce water usage during summer months saving approximately 15% or $15,000 annually.

The proposed improvements will contribute to the sustainability, functionality, and overall appearance, supporting future hotel and home site developments adjacent to SilverRock.

ALTERNATIVES
As Council approved moving forward with this project at the March 18, 2025 meeting, staff does not propose an alternative.

Prepared by: Laurie McGinley, Management Specialist
Approved by: Jon McMillen, City Manager
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City of La Quinta
CITY COUNCIL MEETING: April 1, 2025

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2024

RECOMMENDATION
Receive and file revenue and expenditure report dated December 31, 2024.

EXECUTIVE SUMMARY
• The report summarizes the City’s year-to-date (YTD) and month-to-date (MTD) revenues and expenditures for December 2024 (Attachment 1). • These reports are also reviewed by the Financial Advisory Commission.

FISCAL IMPACT – None

BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports:

Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2024 for fiscal year 2024/25.

Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year, including any carryovers from fiscal year 2023/24.

Period Activity – represents actual revenues received and expenditures outlaid in the reporting month.

Fiscal Activity – represents actual revenues received and expenditures outlaid YTD.

Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount.

Percent Used – represents the percentage activity as compared to budget YTD.

CONSENT CALENDAR ITEM NO. 10
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Revenues are not received uniformly throughout the year, resulting in peaks and valleys.

For example, large property tax payments are usually received in December and May.

Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings.

Prepared by: Rosemary Hallick, Principal Management Analyst Approved by: Claudia Martinez, Finance Director
Attachment: 1. Revenue and Expenditure Report for December 31, 2024

MTD YTD
Percent of
Budget YTD
Percent of
Budget
General Fund (GF) $12,073,171 $22,699,584 25.88% $18,940,083 24.13% All Funds $15,845,514 $36,241,335 16.66% $44,061,424 22.36%

MTD YTD
Percent of
Budget YTD
Percent of
Budget
General Fund $7,003,369 $20,554,986 19.37% $23,622,097 23.86% Payroll (GF) $1,209,029 $5,555,629 39.32% $5,870,845 43.85% All Funds $15,667,811 $60,260,697 25.06% $66,349,059 29.07% December 2024 Expenditures Comparison to 2023
Total revenue and expenditure figures are inclusive of internal accounting entries such as transfers in/out and internal service fund quarterly allocations, which are not reflected individually in the Top Five chart.

December 2024 Revenues Comparison to 2023
General Fund Non-General Fund
Property Tax $ 2,617,841 Allocated Interest $ 799,324
Measure G Sales Tax $ 1,452,573 SilverRock Green Fees $ 583,352 Sales Tax $ 1,199,620 County Sales Tax (Measure A) $ 322,784 Transient Occupancy (Hotel) Tax $ 1,175,788 Gas Tax $ 175,346 STVR Registration Fees $ 112,250 Housing Authority Rent Revenue $ 97,067 General Fund Non-General Fund
Sheriff Contract (Sept/Oct) $ 1,155,603 Capital Improvement Program - Construction(1) $ 1,191,590 Parks Landscape Maintenance Contract $ 186,964 City Building Repair(2) $ 442,038 Community Experiences $ 131,985 Capital Improvement Program - Design(3) $ 428,807 Professional Services - Streets $ 96,272 SilverRock Maintenance(4) $ 193,550 Marketing and Tourism Promotions $ 79,919 Lighting & Landscape Maintenance Contract $ 149,789 Top Five Revenue/Income Sources for December
Top Five Expenditures/Outlays for December
(1)CIP Construction: Dune Palms Bridge, pavement management plan (PMP), Eisenhower retention basin slope repairs (3)CIP Design: Contracted design expenses associated with cultural campus and maintenance & operations yard (2)City Building Repair: City Hall roof replacement
(4)SilverRock Maintenance: Golf course maintenance
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For Fiscal: 2024/25 Period Ending: 12/31/2024

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Revenue Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 82,714,300 87,707,804 12,073,171 22,699,584 -65,008,220 25.88% 105 - DISASTER RECOVERY FUND 30,000 30,000 0 -12,424 -42,424 41.41% 201 - GAS TAX FUND 2,589,000 2,589,000 175,346 842,795 -1,746,205 32.55% 202 - LIBRARY & MUSEUM FUND 3,143,000 3,143,000 622 -11,345 -3,154,345 0.36% 203 - PUBLIC SAFETY FUND (MEASURE G) 5,000 5,000 0 -228 -5,228 4.55% 210 - FEDERAL ASSISTANCE FUND 190,000 190,000 0 -3 -190,003 0.00% 212 - SLESA (COPS) FUND 103,000 103,000 8,333 118,925 15,925 115.46% 215 - LIGHTING & LANDSCAPING FUND 4,000,500 4,000,500 0 23,967 -3,976,533 0.60% 221 - AB 939 - CALRECYCLE FUND 80,000 80,000 3,946 14,396 -65,604 17.99% 223 - MEASURE A FUND 2,025,000 2,025,000 322,784 595,386 -1,429,614 29.40% 225 - INFRASTRUCTURE FUND 1,000 1,000 0 -24 -1,024 2.41% 226 - EMERGENCY MANAGEMENT 13,000 13,000 0 0 -13,000 0.00% 227 - STATE HOMELAND SECURITY 5,500 5,500 0 0 -5,500 0.00% 230 - CASp FUND, AB 1379 21,000 21,000 1,552 8,099 -12,901 38.57% 231 - SUCCESSOR AGCY PA 1 RORF 20,260,000 20,260,000 74 21,800 -20,238,200 0.11% 235 - SO COAST AIR QUALITY FUND 54,500 54,500 13,047 12,885 -41,615 23.64% 237 - SUCCESSOR AGCY PA 1 ADMIN 13,820 13,820 0 -233 -14,053 1.69% 241 - HOUSING AUTHORITY 1,452,000 1,452,000 97,067 619,399 -832,601 42.66% 243 - RDA LOW-MOD HOUSING FUND 60,000 60,000 0 -5,289 -65,289 8.82% 244 - HOUSING GRANTS (Multiple) 0 0 67,475 67,475 67,475 0.00% 247 - ECONOMIC DEVELOPMENT FUND 40,000 40,000 0 1,998 -38,002 4.99% 249 - SA 2011 LOW/MOD BOND FUND 18,000 18,000 25,327 50,848 32,848 282.49% 250 - TRANSPORTATION DIF FUND 540,000 540,000 56,903 235,064 -304,936 43.53% 251 - PARKS & REC DIF FUND 253,000 253,000 8,112 61,190 -191,810 24.19% 252 - CIVIC CENTER DIF FUND 103,000 103,000 7,513 42,702 -60,298 41.46% 253 - LIBRARY DEVELOPMENT DIF 50,000 50,000 1,529 11,910 -38,090 23.82% 254 - COMMUNITY & CULTURAL CENTER 105,000 105,000 3,682 27,360 -77,640 26.06% 255 - STREET FACILITY DIF FUND 1,000 1,000 0 -100 -1,100 10.04% 256 - PARK FACILITY DIF FUND 100 100 0 -9 -109 9.45%
257 - FIRE PROTECTION DIF 53,000 53,000 2,225 12,630 -40,370 23.83% 259 - MAINTENANCE FACILITIES DIF FUND 47,000 47,000 3,578 15,960 -31,040 33.96% 270 - ART IN PUBLIC PLACES FUND 158,000 158,000 7,941 38,114 -119,886 24.12% 275 - LQ PUBLIC SAFETY OFFICER 3,000 3,000 0 -69 -3,069 2.30% 299 - INTEREST ALLOCATION FUND 0 0 799,324 4,098,233 4,098,233 0.00% 1,500 0 -1 -1,501 0.07%
0 1,304,011
310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,500
401 - CAPITAL IMPROVEMENT PROGRAM 27,218,109 82,703,042 -81,399,031 1.58% 405 - SA PA 1 CAPITAL IMPRV FUND 500 500 0 -8 -508 1.51% 501 - FACILITY & FLEET REPLACEMENT 1,705,000 1,705,000 373,750 741,118 -963,882 43.47% 502 - INFORMATION TECHNOLOGY 2,276,708 2,276,708 774,530 1,558,858 -717,850 68.47% 503 - PARK EQUIP & FACILITY FUND 500,000 500,000 250,000 495,414 -4,586 99.08% 504 - INSURANCE FUND 1,363,230 1,363,230 341,258 680,508 -682,722 49.92% 601 - SILVERROCK RESORT 5,484,500 5,484,500 638,163 1,570,114 -3,914,386 28.63% 602 - SILVERROCK GOLF RESERVE 98,000 98,000 0 -882 -98,882 0.90% 760 - SUPPLEMENTAL PENSION PLAN 7,000 7,000 0 -88 -7,088 1.26% 761 - CERBT OPEB TRUST 40,000 40,000 -84,575 72,353 32,353 180.88% 762 - PARS PENSION TRUST 200,000 200,000 -127,161 228,943 28,943 114.47% Report Total: 157,026,267 217,504,704 15,845,514 36,241,335 -181,263,369 16.66% ATTACHMENT 1
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
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For Fiscal: 2024/25 Period Ending: 12/31/2024

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Expenditure Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 83,331,665 106,123,185 7,003,369 20,554,986 85,568,198 19.37% 105 - DISASTER RECOVERY FUND 0 4,993,504 4,993,504 4,993,504 0 100.00% 201 - GAS TAX FUND 3,443,100 5,749,202 320,756 1,553,393 4,195,809 27.02% 202 - LIBRARY & MUSEUM FUND 2,555,615 5,010,360 57,208 358,334 4,652,026 7.15% 203 - PUBLIC SAFETY FUND (MEASURE G) 0 20,376 0 0 20,376 0.00% 210 - FEDERAL ASSISTANCE FUND 198,500 198,500 0 0 198,500 0.00% 212 - SLESA (COPS) FUND 100,000 100,000 13,438 65,998 34,002 66.00% 215 - LIGHTING & LANDSCAPING FUND 3,957,700 4,532,700 392,465 1,812,015 2,720,685 39.98% 220 - QUIMBY FUND 0 262,685 0 0 262,685 0.00%
221 - AB 939 - CALRECYCLE FUND 200,000 200,000 15,036 46,555 153,445 23.28% 223 - MEASURE A FUND 2,335,000 4,456,986 0 149,017 4,307,969 3.34% 226 - EMERGENCY MANAGEMENT 12,000 12,000 0 11,373 627 94.78% 227 - STATE HOMELAND SECURITY PROGRAMS 5,000 5,000 0 0 5,000 0.00% 230 - CASp FUND, AB 1379 5,500 5,500 0 0 5,500 0.00%
231 - SUCCESSOR AGCY PA 1 RORF 4,452,755 4,452,755 0 15,050,680 -10,597,925 338.01% 235 - SO COAST AIR QUALITY FUND 40,000 40,000 0 4,203 35,797 10.51% 237 - SUCCESSOR AGCY PA 1 ADMIN 10,000 10,000 0 1,600 8,400 16.00% 241 - HOUSING AUTHORITY 1,715,440 1,965,440 145,543 766,963 1,198,477 39.02% 243 - RDA LOW-MOD HOUSING FUND 250,000 350,000 0 300,800 49,200 85.94% 247 - ECONOMIC DEVELOPMENT FUND 31,500 31,500 128 4,494 27,006 14.27% 249 - SA 2011 LOW/MOD BOND FUND 250,000 450,000 0 307,105 142,895 68.25% 250 - TRANSPORTATION DIF FUND 1,579,109 2,837,567 0 400,454 2,437,114 14.11% 251 - PARKS & REC DIF FUND 0 843,615 0 62,573 781,042 7.42% 252 - CIVIC CENTER DIF FUND 0 249,925 0 0 249,925 0.00% 253 - LIBRARY DEVELOPMENT DIF 15,000 15,000 0 0 15,000 0.00% 625,000 0 0 625,000 0.00%
280,000 0 0 280,000 0.00%
741,799 12,058 60,003 681,796 8.09%
1,500 0 0 1,500 0.00%
1,730,719 7,086,001
254 - COMMUNITY & CULTURAL CENTER 500,000
259 - MAINTENANCE FACILITIES DIF FUND 100,000
270 - ART IN PUBLIC PLACES FUND 233,000
310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,500
401 - CAPITAL IMPROVEMENT PROGRAM 27,218,109 80,726,566 73,640,565 8.78% 501 - FACILITY & FLEET REPLACEMENT 1,628,750 2,665,364 465,937 1,085,464 1,579,900 40.72% 502 - INFORMATION TECHNOLOGY 3,217,945 3,367,945 80,497 1,394,027 1,973,918 41.39% 503 - PARK EQUIP & FACILITY FUND 2,000,000 2,700,000 36,315 612,615 2,087,385 22.69% 504 - INSURANCE FUND 1,058,000 1,058,000 5,009 1,045,083 12,917 98.78% 601 - SILVERROCK RESORT 5,365,000 5,365,000 392,578 2,502,880 2,862,120 46.65% 760 - SUPPLEMENTAL PENSION PLAN 12,850 12,850 0 12,833 17 99.87% 761 - CERBT OPEB TRUST 1,500 1,500 374 820 680 54.66%
762 - PARS PENSION TRUST 30,000 30,000 2,879 16,923 13,077 56.41% Report Total: 145,854,538 240,491,324 15,667,811 60,260,697 180,230,627 25.06% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
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Fund # Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund.
105 Disaster Recovery Fund
Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities.

Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources.
220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA).
235 SO Coast Air Quality Fund (AB2766, PM10) Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766.
237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,.
244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land and transfers from General Fund for future economic development. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements.

This bond was fully paid in October 2018.
401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account) For all pension-related benefits and unfunded liabilities.

Fund Descriptions

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City of La Quinta
CITY COUNCIL MEETING: April 1, 2025

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MARCH 14 AND 21, 2025

RECOMMENDATION
Approve demand registers dated March 14 and 21, 2025.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 11,325,635.68
Successor Agency of RDA $ 207,003.00
Housing Authority $ 29,629.60
$ 11,562,268.28

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for March 14 and 21, 2025.

Warrants Issued:
216322-216377 $ 420,073.81
216378-216453 $ 4,968,246.63
EFT 196-200 $ 9,458.85
Wire Transfers $ 5,845,910.15
Payroll Tax Transfers $ 57,877.80
Payroll Direct Deposit $ 266,508.83
$ (5,807.79)
$ 11,562,268.28
*Check number 216454, paybale to Stewart Title of California, Inc, will be reported on a future Demand Register Report.

Four checks were voided and reissued. The voids were the result of the periodic review of outstanding checks.

CONSENT CALENDAR ITEM NO. 11
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Vendor Account Name Amount Purpose
Burrtec Waste & Recycling Services(1) Various $3,777,671.55 FY 24/25 Property Tax Payment & Trash Service for AMEX
Ortiz Enterprises, Inc. Construction $724,184.81 Dune Palms Bridge Progress Payment BP Dune Palms, LP Affordable Housing
Project Development
$207,003.00 Reimbursement for Utility Work
All American Asphalt Retention Payable $92,840.94 Retention Payment Springs Ambulance Service, Inc. Golf Tournament $65,828.00 AMR Services for AMEX (1) Payments were made 03/14/25 & 03/21/25
Wire Transfers: Twelve transfers totaled $5,845,910 of this amount, $5 million was to U.S. Bank for investment purchases and $220,384 was to Landmark (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Finance Technician
Approved by: Claudia Martinez, Finance Director
Attachments: 1. Demand Registers

2. Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Maturity Federal National Mortgage Assoc. Agency 1,000,000 3/12/2025 4.125% 4.375% Call Access Bank CD 248,000 3/13/2025 1.600% 1.600%
Call Key Bank, N.A. CD 244,000 3/17/2025 5.000% 5.000%
Purchase United Bankers Bank CD 248,000 3/17/2025 5.000% 5.000% 196 CLICK HERE to Return to Agenda
3/24/2025 5:17:35 PM Page 1 of 9
Demand Register
City of La Quinta Packet: APPKT04103 - 03/14/2025 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
ALPHA MEDIA LLC 216323 12/01-12/08/24 - IRONMAN RADIO ADS… Community Experiences 101-3003-60149 580.00 BMO FINANCIAL GROUP 216327 01/31/25 - PRE-EMPLOYMENT PHYSICAL… Recruiting/Pre-Employment 101-1004-60129 100.00 BMO FINANCIAL GROUP 216327 02/23-02/26/25 - LODGING C.TRIPLETT … Travel & Training 101-1004-60320 1,330.29 BMO FINANCIAL GROUP 216327 PHOTO BOOTH EMPLOYEE APPRECIATI… Employee Recognition Events 101-1004-60340 100.00 BMO FINANCIAL GROUP 216327 03/03/25 - APWA LUNCHEON Travel & Training 101-3005-60320 28.52 BMO FINANCIAL GROUP 216327 03/03/25 - APWA LUNCHEON Travel & Training 101-3007-60320 28.52 BMO FINANCIAL GROUP 216327 03/03/25 - APWA LUNCHEON Travel & Training 101-6002-60320 28.52 BMO FINANCIAL GROUP 216327 03/03/25 - APWA LUNCHEON Travel & Training 101-6006-60320 28.52 BMO FINANCIAL GROUP 216327 03/11-03/13/25 - ADMIN CERT PROGR… Travel & Training 101-7001-60320 539.00 BMO FINANCIAL GROUP 216327 03/03/25 - APWA LUNCHEON Travel & Training 101-7001-60320 46.36 BMO FINANCIAL GROUP 216327 03/11-03/13/25 - ADMIN CERT PROGR… Travel & Training 101-7001-60320 539.00 BMO FINANCIAL GROUP 216327 2025 SUBDIVISON MAP ACT BOOKS Travel & Training 101-7002-60320 110.24 BMO FINANCIAL GROUP 216327 CERTIFIED PAYROLL TRAINING C.ESCAR… Travel & Training 101-7002-60320 379.00 BMO FINANCIAL GROUP 216327 2024 WATCHBOOKS Travel & Training 101-7002-60320 324.12 BMO FINANCIAL GROUP 216327 03/03/25 - APWA LUNCHEON Travel & Training 101-7003-60320 308.38 BMO FINANCIAL GROUP 216327 4/16/25 2025 SOCAL APWA PWX T.ULL… Travel & Training 101-7003-60320 193.92 BMO FINANCIAL GROUP 216327 03/03/25 - APWA LUNCHEON Travel & Training 101-7006-60320 28.52 BMO FINANCIAL GROUP 216327 03/03/25 - APWA LUNCHEON Travel & Training 101-7006-60320 69.54 BMO FINANCIAL GROUP 216327 02/23-02/25/25 - LODGING C.TRIPLETT … Travel & Training 101-1004-60320 -443.43 BMO FINANCIAL GROUP 216327 CLEANING SUPPLIES Operating Supplies 101-3002-60420 182.14 BMO FINANCIAL GROUP 216327 SENIOR LUNCHEON Operating Supplies 101-3002-60420 704.33 BMO FINANCIAL GROUP 216327 COFFEE FOR COMMUNITY WORKSHOP Community Engagement 101-3007-60137 88.00 BMO FINANCIAL GROUP 216327 SNACKS HARASSMENT PREVENTION TRA… Travel & Training 101-1004-60320 143.56 BMO FINANCIAL GROUP 216327 RETURN EXTERNAL HARD DRIVES (2) Office Supplies 101-1005-60400 -192.48 BMO FINANCIAL GROUP 216327 EXTERNAL HARD DRIVES (2) Office Supplies 101-1005-60400 192.48 BMO FINANCIAL GROUP 216327 COMPUTER MONITOR MOUNT Office Supplies 101-1005-60400 113.08 BMO FINANCIAL GROUP 216327 OFFICE SUPPLIES Office Supplies 101-1005-60400 41.28 BMO FINANCIAL GROUP 216327 CITYWIDE COFFEE SUPPLIES Citywide Supplies 101-1007-60403 57.59 BMO FINANCIAL GROUP 216327 CITYWIDE COFFEE SUPPLIES Citywide Supplies 101-1007-60403 77.99 BMO FINANCIAL GROUP 216327 CITYWIDE COFFEE SUPPLIES Citywide Supplies 101-1007-60403 29.99 BMO FINANCIAL GROUP 216327 MICROWAVE FOR PUBLIC SAFETY LQ Police Volunteers 101-2001-60109 225.09 BMO FINANCIAL GROUP 216327 COFFEE SUPPLIES FOR PUBLIC SAFETY LQ Police Volunteers 101-2001-60109 45.99 BMO FINANCIAL GROUP 216327 POLICE SUPPLIES Special Enforcement/City Sp… 101-2001-60165 993.78 BMO FINANCIAL GROUP 216327 5/12-5/13/25 COVERT ENTRY SPECIALIST… Travel & Training 101-2001-60320 1,352.55 BMO FINANCIAL GROUP 216327 FIRE STATIONS PROMO ITEMS Volunteers - Fire 101-2002-60110 668.89 BMO FINANCIAL GROUP 216327 EMERGENCY MANAGEMENT BOOK Travel & Training 101-2002-60320 63.41 BMO FINANCIAL GROUP 216327 BROCHURE HOLDERS Office Supplies 101-2002-60400 68.38 BMO FINANCIAL GROUP 216327 VIAL OF LIFE BAGS Disaster Prep Supplies 101-2002-60406 562.72 BMO FINANCIAL GROUP 216327 EMERGENCY MANAGEMENT SUPPLIES Disaster Prep Supplies 101-2002-60406 177.80 BMO FINANCIAL GROUP 216327 SUPPLIES FOR EASTER EGG HUNT EVENT Community Experiences 101-3003-60149 22.62 BMO FINANCIAL GROUP 216327 SUPPLIES FOR EASTER EGG HUNT EVENT Community Experiences 101-3003-60149 116.34 BMO FINANCIAL GROUP 216327 SUPPLIES FOR EASTER EGG HUNT EVENT Community Experiences 101-3003-60149 36.95 BMO FINANCIAL GROUP 216327 PLUSH BUNNIES STUFFED ANIMALS Community Experiences 101-3003-60149 194.03 BMO FINANCIAL GROUP 216327 SUPPLIES FOR EASTER EGG HUNT EVENT Community Experiences 101-3003-60149 355.49 BMO FINANCIAL GROUP 216327 AMAZON REFUND Community Experiences 101-3003-60149 -40.70 BMO FINANCIAL GROUP 216327 AMAZON REFUND Community Engagement 101-3007-60137 -7.61 BMO FINANCIAL GROUP 216327 03/2025 APPLE MUSIC/STORAGE SUBSC… Membership Dues 101-3007-60351 25.95 BMO FINANCIAL GROUP 216327 02/2025 - MAILCHIMP Membership Dues 101-3007-60351 219.00 BMO FINANCIAL GROUP 216327 ENFORCER KEY LOCK Materials/Supplies 101-3008-60431 41.58 BMO FINANCIAL GROUP 216327 DOOR ROLLER PLUNGER Materials/Supplies 101-3008-60431 43.47 BMO FINANCIAL GROUP 216327 ROLLING CARTS FOR PUBLIC SAFETY Office Supplies 101-6004-60400 138.14 BMO FINANCIAL GROUP 216327 TAPE MEASURE Supplies - Field 101-6004-60425 24.67 BMO FINANCIAL GROUP 216327 STANDING DESK CONVERTER Operating Supplies 101-6006-60420 347.99 ATTACHMENT 1
197 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 216327 HAND SANITIZING WIPES Operating Supplies 101-7003-60420 206.50 BMO FINANCIAL GROUP 216327 CVAG CV LINK LUNCH D.CASTRO Travel & Training 101-6001-60320 54.34 BMO FINANCIAL GROUP 216327 ACEC PLANNING PUBLICATIONS BOOKS Subscriptions & Publications 101-6001-60352 147.15 BMO FINANCIAL GROUP 216327 FOAMBOARD POSTERS Office Supplies 101-6001-60400 315.32 BMO FINANCIAL GROUP 216327 APA WORKING LUNCH Travel & Training 101-6002-60320 21.73 BMO FINANCIAL GROUP 216327 ACEC PLANNING PUBLICATIONS BOOKS Subscriptions & Publications 101-6002-60352 588.60 BMO FINANCIAL GROUP 216327 RADIOS SALES TAX Sales Taxes Payable 101-0000-20304 -89.16 BMO FINANCIAL GROUP 216327 RADIOS Tools/Equipment 101-7003-60432 1,108.10 BMO FINANCIAL GROUP 216327 FOOD FOR COMMUNITY WORKSHOP Community Engagement 101-3007-60137 309.26 BMO FINANCIAL GROUP 216327 06/19-06/21/25 VIDCON CONFERENCE … Travel & Training 101-3007-60320 170.00 BMO FINANCIAL GROUP 216327 BEVERAGES FOR COUNCIL MEETINGS Travel & Training 101-1001-60320 50.97 BMO FINANCIAL GROUP 216327 SNACKS FOR HARASSMENT PREVENTION… Travel & Training 101-1004-60320 320.34 BMO FINANCIAL GROUP 216327 DISINFECTING WIPES Office Supplies 101-1004-60400 23.90 BMO FINANCIAL GROUP 216327 BEVERAGES FOR COMMUNITY WORKS… Community Engagement 101-3007-60137 126.74 BMO FINANCIAL GROUP 216327 OPHELIA LUNCHEON D.MCGARREY Travel & Training 101-1001-60320 125.00 BMO FINANCIAL GROUP 216327 OPHELIA LUNCHEON K.FITZPATRICK Travel & Training 101-1001-60320 125.00 BMO FINANCIAL GROUP 216327 GIRLFRIEND FACTOR FUND RAISER S.SA… Travel & Training 101-1001-60320 209.02 BMO FINANCIAL GROUP 216327 02/04/25 - CITY COUNCIL MEETING DIN… Travel & Training 101-1001-60320 7.99 BMO FINANCIAL GROUP 216327 02/04/25 - CITY COUNCIL MEETING DIN… Travel & Training 101-1001-60320 184.15 BMO FINANCIAL GROUP 216327 02/04/25 - CITY COUNCIL MEETING BEV… Travel & Training 101-1001-60320 7.59 BMO FINANCIAL GROUP 216327 02/18/25 - CITY COUNCIL MEETING DIN… Travel & Training 101-1001-60320 195.96 BMO FINANCIAL GROUP 216327 OPHELIA LUNCHEON S.SANCHEZ Travel & Training 101-1001-60320 125.00 BMO FINANCIAL GROUP 216327 02/06/25 - CM LUNCH MEETING Travel & Training 101-1002-60320 155.83 BMO FINANCIAL GROUP 216327 02/10/25 - MEAL T.ULLOA TRAINING Travel & Training 101-7003-60320 37.02 BMO FINANCIAL GROUP 216327 02/10/25 - MEAL T.ULLOA TRAINING Travel & Training 101-7003-60320 48.94 BMO FINANCIAL GROUP 216327 02/10/25 - MEAL T.ULLOA TRAINING Travel & Training 101-7003-60320 41.69 BMO FINANCIAL GROUP 216327 COFFEE SUPPLIES Operating Supplies 101-7003-60420 39.47 BMO FINANCIAL GROUP 216327 COFFEE SUPPLIES Operating Supplies 101-7003-60420 24.27 BMO FINANCIAL GROUP 216327 02/06-02/07/25 - MEAL A.GUERRERO T… Travel & Training 101-1005-60320 17.13 BMO FINANCIAL GROUP 216327 02/06-02/07/25 - LODGING A.GUERRER… Travel & Training 101-1005-60320 403.32 BMO FINANCIAL GROUP 216327 02/06-02/07/25 - PARKING A.GUERRERO… Travel & Training 101-1005-60320 15.00 BMO FINANCIAL GROUP 216327 IIMC CERTIFICATION MASTER MUNICIPA… Membership Dues 101-1005-60351 360.00 BMO FINANCIAL GROUP 216327 2025 ARMA INTRNTL MEMBERSHIP M.R… Membership Dues 101-1005-60351 175.00 BMO FINANCIAL GROUP 216327 2025 ARMA INTRNTL MEMBERSHIP O.R… Membership Dues 101-1005-60351 175.00 BMO FINANCIAL GROUP 216327 2025 ARMA INTRNTL MEMBERSHIP O.… Membership Dues 101-1005-60351 175.00 BMO FINANCIAL GROUP 216327 02/25/25-02/24/26 - PDF COMPRESSION Operating Supplies 101-1005-60420 108.00 BURRTEC WASTE & RECYCLI… 216332 2025 AMEX GOLF TOURNAMENT TRASH… Professional Services 101-1002-60103 19,059.96 CENTRAL COMMUNICATIONS 216334 03/2025 - STVR HOTLINE Professional Services 101-6004-60103 623.00 CHARTER COMMUNICATIONS… 216335 02/24-03/23/25 - FS #93 CABLE (4001) Cable/Internet - Utilities 101-2002-61400 120.02 COACHELLA VALLEY WATER D… 216336 WATER SERVICE Water -Pioneer Park - Utilities 101-3005-61207 429.83 CONVERGINT TECHNOLOGIES… 216337 CITYWIDE CAMERA SYSTEM MAINTENA… Public Safety Camera System… 101-2001-60692 5,827.50 CONVERGINT TECHNOLOGIES… 216337 09/2024 - CITYWIDE CAMERA SYSTEM … Public Safety Camera System… 101-2001-60692 2,123.17 COUNTY OF RIVERSIDE PUBL… 216338 02/2025 - RADIO MAINTENANCE Operating Supplies 101-2001-60420 253.98 DATA TICKET, INC. 216339 12/2024 - POLICE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 150.00 DATA TICKET, INC. 216339 02/2025 - POLICE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 150.00 DEPARTMENT OF ANIMAL SE… 216340 01/2025 - ANIMAL SERVICES Animal Shelter Contract Servi… 101-6004-60197 25,765.14 DESERT SANDS UNIFIED SCH… 216343 11/14-12/11/24 - BP #6 SCHOOL RESOU… School Officer 101-2001-60168 10,682.12 DUNN-EDWARDS CORPORAT… 216344 PAINT Operating Supplies 101-7003-60420 69.05 FIRST CHOICE A/C & HEATING… 216345 CH SERVER ROOM EVAPORATOR COIL R… HVAC 101-3008-60667 1,377.00 FREGOSO, JESUS H. 216346 2025 EMPLOYEE RECOGNITION EVENT … Employee Recognition Events 101-1004-60340 1,500.00 GRAHAM, MARCIE 216347 3/2-3/5/25 VISIT CA OUTLOOK FORUM … Travel & Training 101-3007-60320 1,564.33 GRAINGER 216348 CONCRETE REPAIR COMPOUND & GRAT… Operating Supplies 101-7003-60420 1,003.06 GRAINGER 216348 MANHOLE COVER HOOKS Operating Supplies 101-7003-60420 203.31 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 1,282.30 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Monticello Park - Uti… 101-3005-61102 19.24 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Civic Center Park - U… 101-3005-61103 1,714.29 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Sports Complex - Uti… 101-3005-61106 4,988.29 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Colonel Paige - Utilit… 101-3005-61108 215.03 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Community Park - U… 101-3005-61109 9,754.41 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Adams Park - Utiliti… 101-3005-61110 67.34 198 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Velasco Park - Utiliti… 101-3005-61111 21.02 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Eisenhower Park - U… 101-3005-61113 24.92 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Desert Pride - Utiliti… 101-3005-61114 19.42 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 14,323.05 INDUSTRIAL HEALTH MEDICA… 216351 12/10/24 - DMV DOT RECERTIFICATION Consultants/Employee Servic… 101-1004-60104 75.00 JOE ESPINOSA 216352 CONCERT LIABILITY INSURANCE FOR CH… Community Experiences 101-3003-60149 216.00 LOWE'S HOME IMPROVEME… 216354 STORAGE CONTAINERS Materials/Supplies 101-3005-60431 165.13 LOWE'S HOME IMPROVEME… 216354 HEX NUTS Materials/Supplies 101-3005-60431 6.18 LOWE'S HOME IMPROVEME… 216354 CARGO BAR Materials/Supplies 101-3005-60431 30.97 LOWE'S HOME IMPROVEME… 216354 SHELVING UNITS Materials/Supplies 101-3005-60431 985.45 LOWE'S HOME IMPROVEME… 216354 SPRAY PAINT & TRAILER LIGHT Materials/Supplies 101-3005-60431 63.43 LOWE'S HOME IMPROVEME… 216354 STORAGE CONTAINERS & DRILL BITS Tools/Equipment 101-3005-60432 131.01 LOWE'S HOME IMPROVEME… 216354 HEAT GUN & HANDHELD VACUUM Tools/Equipment 101-3005-60432 241.73 LOWE'S HOME IMPROVEME… 216354 HOSE BIBBS Materials/Supplies 101-3008-60431 38.98 LOWE'S HOME IMPROVEME… 216354 TUBE LIGHT BULBS Materials/Supplies 101-3008-60431 77.46 LOWE'S HOME IMPROVEME… 216354 WORK GLOVES Materials/Supplies 101-3008-60431 47.48 LOWE'S HOME IMPROVEME… 216354 TILE Materials/Supplies 101-3008-60431 10.31 LOWE'S HOME IMPROVEME… 216354 MATERIALS Materials/Supplies 101-3008-60431 140.08 LOWE'S HOME IMPROVEME… 216354 TILE Materials/Supplies 101-3008-60431 3.77 LOWE'S HOME IMPROVEME… 216354 FLOOR SCRAPERS Tools/Equipment 101-3008-60432 82.63 LOWE'S HOME IMPROVEME… 216354 ANCHORING ADHESIVE & EPOXY Operating Supplies 101-7003-60420 135.27 LOWE'S HOME IMPROVEME… 216354 SUPPLIES Operating Supplies 101-7003-60420 143.44 LOWE'S HOME IMPROVEME… 216354 SUPPLIES Operating Supplies 101-7003-60420 237.46 LOWE'S HOME IMPROVEME… 216354 HARDWARE Operating Supplies 101-7003-60420 128.26 LOWE'S HOME IMPROVEME… 216354 RECIPROCATING SAW BLADES Operating Supplies 101-7003-60420 33.04 LOWE'S HOME IMPROVEME… 216354 SMALL TOOLS Tools/Equipment 101-7003-60432 300.50 MERCHANTS BUILDING MAI… 216356 02/2025 - JANITORIAL SERVICES Janitorial 101-3008-60115 15,833.98 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 39.65 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 23.79 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 39.20 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 23.52 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 39.35 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 23.61 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 39.22 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 23.52 NI GOVERNMENT SERVICES I… 216359 02/2025 - SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 90.14 OCEAN SPRINGS TECH INC 216360 03/2025 - FB POOL MONTHLY MAINTEN… Fritz Burns Pool Maintenance 101-3005-60184 6,386.00 ODP BUSINESS SOLUTIONS, L… 216361 TISSUE BOXES Office Supplies 101-6004-60400 41.66 PLANIT REPROGRAPHICS SYS… 216362 VISITOR MEDIA ID BADGES Printing 101-3007-60410 79.19 PROPER SOLUTIONS INC 216364 02/28/25 - TEMP AGENCY SERVICES G.R… Temporary Agency Services 101-1004-60125 1,706.80 SOUTHWEST BOULDER & ST… 216367 CRUSHED ROCK GRAVEL PROGRAM Lot Cleaning/Gravel Program 101-6004-60120 923.59 SPRINGS AMBULANCE SERVI… 216368 1/13-1/19/25 AMR SERVICES FOR AMEX… Golf Tournament 101-2002-60525 45,644.00 SPRINGS AMBULANCE SERVI… 216368 1/13-1/18/25 AMR SERVICES FOR AMEX… Golf Tournament 101-2002-60525 20,184.00 STAPLES ADVANTAGE 216369 STAPLES & DISINFECTANT WIPES Office Supplies 101-6004-60400 55.84 STEVEN MONFORT STURGIS 216370 BAND PERFORMANCE AT CONCERTS AT … Community Experiences 101-3003-60149 2,241.00 THE CHAMBER 216371 COACHELLA STATE OF CITY/BUSINESS … Travel & Training 101-1001-60320 276.00 THE CHAMBER 216371 COACHELLA STATE OF CITY/BUSINESS … Travel & Training 101-1002-60320 69.00 THE CHAMBER 216371 COACHELLA STATE OF CITY/BUSINESS … Travel & Training 101-3007-60320 69.00 THE CHAMBER 216371 03/2025 - GEM PUBLICATION Marketing & Tourism Promot… 101-3007-60461 12,778.25 TOPS' N BARRICADES INC 216372 PARK SIGN Printing 101-6004-60410 42.41 UNITED CEREBRAL PALSY 216373 FY 24/25 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 500.00 WHITE CAP, L.P. 216377 EPOXY GUN Tools/Equipment 101-7003-60432 306.65 Fund 101 - GENERAL FUND Total: 231,646.41
Fund: 201 - GAS TAX FUND
MARTIN MARIETTA 216355 ASPHALT Asphalt 201-7003-60430 381.27 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 47.52 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 47.09 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 47.23 MISSION LINEN SUPPLY 216357 UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 47.07 TOPS' N BARRICADES INC 216372 TRAFFIC SIGN Traffic Control Signs 201-7003-60429 242.51 199 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount WHITE CAP, L.P. 216377 SAFETY GEAR Safety Gear 201-7003-60427 163.10 Fund 201 - GAS TAX FUND Total: 975.79
Fund: 202 - LIBRARY & MUSEUM FUND
BMO FINANCIAL GROUP 216327 LATICRETE STRATA MAT FOR LIBRARY Maintenance/Services 202-3004-60691 103.30 BMO FINANCIAL GROUP 216327 HYDRO BAN FOR LIBRARY Maintenance/Services 202-3004-60691 417.60 MERCHANTS BUILDING MAI… 216356 02/2025 - JANITORIAL SERVICES Janitorial 202-3004-60115 3,264.32 MERCHANTS BUILDING MAI… 216356 02/2025 - JANITORIAL SERVICES Janitorial 202-3006-60115 989.54 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,774.76
Fund: 215 - LIGHTING & LANDSCAPING FUND
BMO FINANCIAL GROUP 216327 SUNSCREEN LOTION Safety Gear 215-7004-60427 98.79 BMO FINANCIAL GROUP 216327 UNIFORMS Uniforms 215-7004-60690 310.09 COACHELLA VALLEY WATER D… 216336 WATER SERVICE Water - Medians - Utilities 215-7004-61211 618.63 DESERT CONCEPTS CONSTR… 216342 02/24-02/28/25 - PLANT REPLACEMENT… Maintenance/Services 215-7004-60691 4,320.00 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 4,193.53 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 2,172.84 IMPERIAL IRRIGATION DIST 216350 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 1,050.20 LOWE'S HOME IMPROVEME… 216354 ABRASIVE WHEELS Tools/Equipment 215-7004-60432 54.73 RED TERRA NURSERY, LLC 216365 PLANTS Materials/Supplies 215-7004-60431 1,587.75 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 14,406.56 Fund: 221 - AB 939 - CALRECYCLE FUND
ALPHA MEDIA LLC 216323 02/2025 - RECYCLING DIGITAL ADS AB 939 Recycling Solutions 221-0000-60127 1,500.00 ALPHA MEDIA LLC 216323 02/2025 - RECYCLING RADIO ADS MIX 1… AB 939 Recycling Solutions 221-0000-60127 3,500.00 BMO FINANCIAL GROUP 216327 03/05/25 - SB 1383 FOOD RECOVERY EV… AB 939 Recycling Solutions 221-0000-60127 810.00 BMO FINANCIAL GROUP 216327 03/05/25 - SB 1383 FOOD RECOVERY EV… AB 939 Recycling Solutions 221-0000-60127 810.00 BMO FINANCIAL GROUP 216327 CRRA REGULAR MEMBERSHIP A.MORE… AB 939 Recycling Solutions 221-0000-60127 100.00 BMO FINANCIAL GROUP 216327 CRRA NONPROFIT MEMBERSHIP A.MOR… AB 939 Recycling Solutions 221-0000-60127 100.00 BMO FINANCIAL GROUP 216327 03/05/25 - SB 1383 FOOD RECOVERY EV… AB 939 Recycling Solutions 221-0000-60127 -810.00 BMO FINANCIAL GROUP 216327 03/05/25 - SB 1383 FOOD RECOVERY EV… AB 939 Recycling Solutions 221-0000-60127 -810.00 BMO FINANCIAL GROUP 216327 CRRA REGULAR MEMBERSHIP A.MORE… AB 939 Recycling Solutions 221-0000-60127 -100.00 BMO FINANCIAL GROUP 216327 CRRA NONPROFIT MEMBERSHIP A.MOR… AB 939 Recycling Solutions 221-0000-60127 -100.00 BMO FINANCIAL GROUP 216327 CRRA NONPROFIT MEMBERSHIP R.CAM… AB 939 Recycling Solutions 221-0000-60127 -100.00 BMO FINANCIAL GROUP 216327 CRRA NONPROFIT MEMBERSHIP R.CAM… AB 939 Recycling Solutions 221-0000-60127 100.00 BMO FINANCIAL GROUP 216327 CRRA REGULAR MEMBERSHIP R.CAMAR… AB 939 Recycling Solutions 221-0000-60127 -100.00 BMO FINANCIAL GROUP 216327 CRRA REGULAR MEMBERSHIP R.CAMAR… AB 939 Recycling Solutions 221-0000-60127 100.00 THE CHAMBER 216371 03/2025 - RECYCLING GEM PUBLICATION AB 939 Recycling Solutions 221-0000-60127 2,000.00 Fund 221 - AB 939 - CALRECYCLE FUND Total: 7,000.00
Fund: 241 - HOUSING AUTHORITY
BMO FINANCIAL GROUP 216327 CHAIR SUPPORT PILLOWS Operating Supplies 241-9101-60420 31.53 BMO FINANCIAL GROUP 216327 OFFICE CHAIR & OFFICE SUPPLIES Operating Supplies 241-9101-60420 443.98 CAHA, BECKY 216333 02/2025 - HOUSING CONSULTANT SERV… Professional Services 241-9101-60103 12,487.50 Fund 241 - HOUSING AUTHORITY Total: 12,963.01
Fund: 247 - ECONOMIC DEVELOPMENT FUND
BMO FINANCIAL GROUP 216327 MEALS FOR MARKETING VIDEO Marketing & Tourism Promot… 247-0000-60461 96.20 BMO FINANCIAL GROUP 216327 FOOD FOR MARKETING VIDEOS Marketing & Tourism Promot… 247-0000-60461 28.23 BMO FINANCIAL GROUP 216327 FOOD FOR MARKETING VIDEOS Marketing & Tourism Promot… 247-0000-60461 150.71 BMO FINANCIAL GROUP 216327 FOOD FOR MARKETING VIDEOS Marketing & Tourism Promot… 247-0000-60461 54.90 Fund 247 - ECONOMIC DEVELOPMENT FUND Total: 330.04
Fund: 270 - ART IN PUBLIC PLACES FUND
BMO FINANCIAL GROUP 216327 LQAC APP PURCHASE Art Purchases 270-0000-74800 6,000.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 6,000.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
ALL AMERICAN ASPHALT 216322 PMP SLURRY SEAL IMPROVEMENTS RET… Retention Payable 401-0000-20600 92,840.94 BENGAL ENGINEERING INC 216326 01/2025 DUNE PALMS BRIDGE LOW WA… Design 401-0000-60185 2,849.71 JOHN R BYERLY, INC. 216353 SPORTS COMPLEX LIGHT INSPECTION TE… Technical 401-0000-60108 5,000.00 PLANIT REPROGRAPHICS SYS… 216362 HWY 111 PAVEMENT REHAB BID ADS Construction 401-0000-60188 37.82 VINTAGE ASSOCIATES 216374 02/2025 FLAGGED HAND DIGGING AT JE… Design 401-0000-60185 8,010.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 108,738.47 200 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 501 - FACILITY & FLEET REPLACEMENT
BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 66.61 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 60.05 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 62.88 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 100.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 86.30 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 57.02 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 64.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 76.53 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 -19.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 100.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 150.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 180.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 100.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 120.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 220.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 50.00 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 74.47 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 136.12 BMO FINANCIAL GROUP 216327 FUEL Fuel & Oil 501-0000-60674 175.00 DESERT BUSINESS INTERIORS 216341 WEST CONF & CAUCUS ROOM CHAIRS R… Furniture 501-0000-71020 10,130.50 HILARIO, BENJAMIN 216349 VEHICLE WASHES Vehicle Repair & Maintenan… 501-0000-60676 545.00 MYFLEETCENTER 216358 2023 CHEVY SILVERADO VIN F115569 OI… Vehicle Repair & Maintenan… 501-0000-60676 144.25 MYFLEETCENTER 216358 2023 CHEVY SILVERADO VIN F119300 OI… Vehicle Repair & Maintenan… 501-0000-60676 144.25 POWERPLAN BF 216363 UTILITY VEHICLE REPAIRS Vehicle Repair & Maintenan… 501-0000-60676 1,859.41 S&D CARWASH MANAGEME… 216366 02/2025 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan… 501-0000-60676 779.61 TOPS' N BARRICADES INC 216372 SAFETY LIGHTS Parts, Accessories, and Upfits 501-0000-60675 1,954.03 VINTAGE E & S INC 216375 CITYWIDE EV CHARGERS INSTALLATION City Bldg Repl/Repair 501-0000-71103 46,365.96 VINTAGE E & S INC 216375 EV CHARGING STATIONS City Bldg Repl/Repair 501-0000-71103 -43,365.96 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 20,417.03 Fund: 502 - INFORMATION TECHNOLOGY
ANDERSON COMMUNICATI… 216324 STREETS DIGITAL RENTAL RADIO/ REPEA… Cell/Mobile Phones 502-0000-61301 136.00 BMO FINANCIAL GROUP 216327 02/2025 - EMAIL PROTECTION SOFTWA… Software Licenses 502-0000-60301 499.00 BMO FINANCIAL GROUP 216327 03/2025 - MOBILE SERVICE MANAGEM… Software Licenses 502-0000-60301 324.00 BMO FINANCIAL GROUP 216327 FIBER PATCH CABLES Operating Supplies 502-0000-60420 20.66 BMO FINANCIAL GROUP 216327 VEHICLE ADAPTER PLUG OUTLET Operating Supplies 502-0000-60420 69.52 BMO FINANCIAL GROUP 216327 IT ITEMS FOR STOCK Operating Supplies 502-0000-60420 723.28 BMO FINANCIAL GROUP 216327 MACBOOOK CASE J.PENA Operating Supplies 502-0000-60420 29.34 BMO FINANCIAL GROUP 216327 CAMERA CABLES & PRIVACY SCREEN Operating Supplies 502-0000-60420 53.48 BMO FINANCIAL GROUP 216327 KEYBOARD COMBOS FOR IT STOCK Operating Supplies 502-0000-60420 71.76 BMO FINANCIAL GROUP 216327 VEHICLE ADAPTER PLUG OUTLET Operating Supplies 502-0000-60420 17.38 BMO FINANCIAL GROUP 216327 PRINTER INK Operating Supplies 502-0000-60420 40.23 BMO FINANCIAL GROUP 216327 PRINTER Machinery & Equipment 502-0000-80100 65.24 BMO FINANCIAL GROUP 216327 3 DOCKING STATIONS STOCK & D.KINLEY Machinery & Equipment 502-0000-80100 1,248.43 VISUAL EDGE IT, INC. 216376 PRINTER 5 YEAR CAREPACK SERIAL # CN… Copiers 502-0000-60662 887.36 VISUAL EDGE IT, INC. 216376 PRINTER Machinery & Equipment 502-0000-80100 1,291.95 VISUAL EDGE IT, INC. 216376 2/12-5/11/25 PRINTERS 11/12/24-2/11/… Copiers 502-0000-60662 130.61 VISUAL EDGE IT, INC. 216376 2/26-5/25/25 PRINTERS 11/26/24-2/25/… Copiers 502-0000-60662 2,340.76 Fund 502 - INFORMATION TECHNOLOGY Total: 7,949.00
Fund: 503 - PARK EQUIP & FACILITY FUND
BELSON OUTDOORS LLC 216325 PARK BIKE REPAIR STATION Parks 503-0000-71060 2,426.02 BELSON OUTDOORS LLC 216325 PARK TRASH RECEPTACLE, LINERS, TOP L… Parks 503-0000-71060 1,673.70 Fund 503 - PARK EQUIP & FACILITY FUND Total: 4,099.72
Fund: 504 - INSURANCE FUND
BMO FINANCIAL GROUP 216327 CITY FLEET VEHICLE FIRST AID KIT REST… Operating Supplies 504-1010-60420 190.00 BMO FINANCIAL GROUP 216327 FIRST AID SUPPLIES MOBILE Operating Supplies 504-1010-60420 35.56 BMO FINANCIAL GROUP 216327 FIRST AID SUPPLIES MOBILE Operating Supplies 504-1010-60420 267.49 201 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 216327 FIRST AID SUPPLIES MOBILE Operating Supplies 504-1010-60420 279.97 Fund 504 - INSURANCE FUND Total: 773.02
Grand Total: 420,073.81
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 231,646.41
201 - GAS TAX FUND 975.79
202 - LIBRARY & MUSEUM FUND 4,774.76
215 - LIGHTING & LANDSCAPING FUND 14,406.56
221 - AB 939 - CALRECYCLE FUND 7,000.00
241 - HOUSING AUTHORITY 12,963.01
247 - ECONOMIC DEVELOPMENT FUND 330.04
270 - ART IN PUBLIC PLACES FUND 6,000.00
401 - CAPITAL IMPROVEMENT PROGRAMS 108,738.47
501 - FACILITY & FLEET REPLACEMENT 20,417.03
502 - INFORMATION TECHNOLOGY 7,949.00
503 - PARK EQUIP & FACILITY FUND 4,099.72
504 - INSURANCE FUND 773.02
Grand Total: 420,073.81
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -89.16
101-1001-60320 Travel & Training 1,306.68
101-1002-60103 Professional Services 19,059.96
101-1002-60320 Travel & Training 224.83
101-1004-60104 Consultants/Employee S… 75.00
101-1004-60125 Temporary Agency Servi… 1,706.80
101-1004-60129 Recruiting/Pre-Employm… 100.00
101-1004-60320 Travel & Training 1,350.76
101-1004-60340 Employee Recognition E… 1,600.00
101-1004-60400 Office Supplies 23.90
101-1005-60320 Travel & Training 435.45
101-1005-60351 Membership Dues 885.00
101-1005-60400 Office Supplies 154.36
101-1005-60420 Operating Supplies 108.00
101-1007-60403 Citywide Supplies 165.57
101-2001-60109 LQ Police Volunteers 271.08
101-2001-60165 Special Enforcement/City… 993.78
101-2001-60168 School Officer 10,682.12
101-2001-60320 Travel & Training 1,352.55
101-2001-60420 Operating Supplies 253.98
101-2001-60692 Public Safety Camera Sys… 7,950.67
101-2002-60110 Volunteers - Fire 668.89
101-2002-60320 Travel & Training 63.41
101-2002-60400 Office Supplies 68.38
101-2002-60406 Disaster Prep Supplies 740.52
101-2002-60525 Golf Tournament 65,828.00
101-2002-61101 Electricity - Utilities 1,282.30
101-2002-61304 Mobile/Cell Phones/Sate… 90.14
101-2002-61400 Cable/Internet - Utilities 120.02
101-3001-60510 Grants & Economic Deve… 500.00
101-3002-60420 Operating Supplies 886.47
101-3003-60149 Community Experiences 3,721.73
101-3005-60184 Fritz Burns Pool Mainten… 6,386.00
101-3005-60320 Travel & Training 28.52
101-3005-60431 Materials/Supplies 1,251.16
101-3005-60432 Tools/Equipment 372.74
101-3005-60690 Uniforms 157.42
101-3005-61102 Electric - Monticello Park… 19.24
101-3005-61103 Electric - Civic Center Pa… 1,714.29
101-3005-61106 Electric - Sports Complex… 4,988.29
101-3005-61108 Electric - Colonel Paige -… 215.03
101-3005-61109 Electric - Community Par… 9,754.41
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Account Summary
Account Number Account Name Expense Amount
101-3005-61110 Electric - Adams Park - Ut… 67.34
101-3005-61111 Electric - Velasco Park - … 21.02
101-3005-61113 Electric - Eisenhower Par… 24.92
101-3005-61114 Electric - Desert Pride - U… 19.42
101-3005-61207 Water -Pioneer Park - Uti… 429.83
101-3007-60137 Community Engagement 516.39
101-3007-60320 Travel & Training 1,831.85
101-3007-60351 Membership Dues 244.95
101-3007-60410 Printing 79.19
101-3007-60461 Marketing & Tourism Pr… 12,778.25
101-3008-60115 Janitorial 15,833.98
101-3008-60431 Materials/Supplies 403.13
101-3008-60432 Tools/Equipment 82.63
101-3008-60667 HVAC 1,377.00
101-3008-60690 Uniforms 94.44
101-3008-61101 Electricity - Utilities 14,323.05
101-6001-60320 Travel & Training 54.34
101-6001-60352 Subscriptions & Publicat… 147.15
101-6001-60400 Office Supplies 315.32
101-6002-60320 Travel & Training 50.25
101-6002-60352 Subscriptions & Publicat… 588.60
101-6004-60103 Professional Services 623.00
101-6004-60111 Administrative Citation … 300.00
101-6004-60120 Lot Cleaning/Gravel Prog… 923.59
101-6004-60197 Animal Shelter Contract … 25,765.14
101-6004-60400 Office Supplies 235.64
101-6004-60410 Printing 42.41
101-6004-60425 Supplies - Field 24.67
101-6006-60320 Travel & Training 28.52
101-6006-60420 Operating Supplies 347.99
101-7001-60320 Travel & Training 1,124.36
101-7002-60320 Travel & Training 813.36
101-7003-60320 Travel & Training 629.95
101-7003-60420 Operating Supplies 2,223.13
101-7003-60432 Tools/Equipment 1,715.25
101-7006-60320 Travel & Training 98.06
201-7003-60427 Safety Gear 163.10
201-7003-60429 Traffic Control Signs 242.51
201-7003-60430 Asphalt 381.27
201-7003-60690 Uniforms 188.91
202-3004-60115 Janitorial 3,264.32
202-3004-60691 Maintenance/Services 520.90
202-3006-60115 Janitorial 989.54
215-7004-60427 Safety Gear 98.79
215-7004-60431 Materials/Supplies 1,587.75
215-7004-60432 Tools/Equipment 54.73
215-7004-60690 Uniforms 310.09
215-7004-60691 Maintenance/Services 4,320.00
215-7004-61116 Electric - Utilities 5,243.73
215-7004-61117 Electric - Medians - Utilit… 2,172.84
215-7004-61211 Water - Medians - Utiliti… 618.63
221-0000-60127 AB 939 Recycling Solutio… 7,000.00
241-9101-60103 Professional Services 12,487.50
241-9101-60420 Operating Supplies 475.51
247-0000-60461 Marketing & Tourism Pr… 330.04
270-0000-74800 Art Purchases 6,000.00
401-0000-20600 Retention Payable 92,840.94
401-0000-60108 Technical 5,000.00
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Account Summary
Account Number Account Name Expense Amount
401-0000-60185 Design 10,859.71
401-0000-60188 Construction 37.82
501-0000-60674 Fuel & Oil 1,859.98
501-0000-60675 Parts, Accessories, and … 1,954.03
501-0000-60676 Vehicle Repair & Maint… 3,472.52
501-0000-71020 Furniture 10,130.50
501-0000-71103 City Bldg Repl/Repair 3,000.00
502-0000-60301 Software Licenses 823.00
502-0000-60420 Operating Supplies 1,025.65
502-0000-60662 Copiers 3,358.73
502-0000-61301 Cell/Mobile Phones 136.00
502-0000-80100 Machinery & Equipment 2,605.62
503-0000-71060 Parks 4,099.72
504-1010-60420 Operating Supplies 773.02
Grand Total: 420,073.81
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 213,388.53
111205D Design Expense Dune Palms Bridge Imp/BRLKS-5433(014) 2,849.71 202204T Technical Expense Sports Complex Lighting Replacement 5,000.00 202225CT Construction Expense Highway 111 Rehabilitation Project 37.82 202315RP Retention Payable FY22/23 Pavement Management Plan 92,840.94 202328E Citywide Landscape Maintenance … Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 5,907.75 202415D Design Expense Citywide Irrigation Upgrade 8,010.00 AMEXFIRE Amex Gold Expense - Fire American Express Golf Tournament 65,828.00 AMEXWASTE Amex Golf Expense Waste Disposal American Express Golf Tournament 19,059.96 BANQUETE Entertainment Expenses Employee Recognition Event 1,600.00 CONCERTE Concert Expense Master Account for all SRR Concert Series 2,457.00 CSA152E CSA 152 Expenses CSA 152 Project Tracking 1,206.37 EGGE La Quinta Egg Hunt Expense La Quinta Egg Hunt 684.73 IRONE Ironman Expense Ironman Event 580.00
STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 623.00 Grand Total: 420,073.81
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
City of La Quinta Packet: APPKT04111 - 03/21/2025 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
DELGADO AGUILERA, JOSE A 196 FY 24/25 WELLNESS DOLLARS REIMB J.D… Annual Wellness Dollar Reim… 101-1004-50252 200.00 ELIZALDE, MANUEL 197 FY 24/25 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 141.36 FLORES, TANIA 198 FALL 2024 TUITION REIMB T.FLORES Training & Education/MOU 101-1004-60322 1,110.76 JENSEN, SHARLA W 199 1 DAY SESSION CLASSES Instructors 101-3002-60107 96.00 JENSEN, SHARLA W 199 PERSONAL TRAINING 3 SESSIONS CLASS Instructors 101-3002-60107 264.00 JENSEN, SHARLA W 199 PERSONAL TRAINING 6 SESSIONS CLASS… Instructors 101-3002-60107 1,056.00 ZITA HARRISON 201 GENTLE YOGA TUESDAY CLASS Instructors 101-3002-60107 201.60 ZITA HARRISON 201 GENTLE YOGA TUESDAY DI CLASSES Instructors 101-3002-60107 115.50 ZITA HARRISON 201 GENTLE YOGA THURSDAY CLASS Instructors 101-3002-60107 201.60 ZITA HARRISON 201 GENTLE YOGA THURSDAY DI CLASSES Instructors 101-3002-60107 105.00 ALLEGION ACCESS TECHNOL… 216378 CH LOBBY DOORS REPAIRS Maintenance/Services 101-3008-60691 1,076.74 ALPHA CARD 216379 COLOR RIBBON Operating Supplies 101-3002-60420 580.66 ALTEC 216380 2024 1099 TAX FORMS (300) Printing 101-1006-60410 122.85 ALTEC 216380 2024 1095C TAX FORMS (300) Printing 101-1006-60410 285.78 ALTEC 216380 2024 W-2 FORMS (300) Printing 101-1006-60410 219.85 ANSAFONE CONTACT CENTE… 216383 02/2025 & 03/2025 PM 10 ANSWERING… PM 10 - Dust Control 101-7006-60146 464.66 BUREAU VERITAS NORTH A… 216386 12/2024 - ONCALL BUILDING PLAN REVI… Plan Checks 101-6003-60118 13,877.54 BUREAU VERITAS NORTH A… 216386 01/2025 - ONCALL BUILDING PLAN REVI… Plan Checks 101-6003-60118 10,360.89 BURRTEC WASTE & RECYCLI… 216387 FY 24/25 PROPERTY TAX PAYMENT SS1 Due to Waste Management 101-0000-20307 4,189,928.47 BURRTEC WASTE & RECYCLI… 216387 FY 24/25 PROPERTY TAX PAYMENT SS1 Franchise Taxes - Burrtec 101-0000-41505 -417,623.51 CALIFORNIA BARRICADE, INC. 216388 02/2025 CONSTRUCTION BARRICADES … Contingency for Operations 101-1002-60510 864.00 CALIFORNIA BARRICADE, INC. 216388 03/2025 CONSTRUCTION BARRICADES … Contingency for Operations 101-1002-60510 864.00 CHRISTINA MCMAHON 216390 REFUND OVERPAYMENT CREDIT CARD F… Credit Card Fees 101-6001-60122 2.50 COUNTY OF RIVERSIDE 216394 10/01-12/31/24 - EMERGENCY SVCS CO… Fire Service Costs 101-2002-60139 11,250.00 DATA TICKET, INC. 216396 02/2025 - CODE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 200.00 DESERT CONCEPTS CONSTR… 216397 CIVIC CENTER CAMPUS LAKE PUMP ELE… Maintenance/Services 101-3005-60691 1,200.00 DESERT RECREATION DISTRI… 216398 02/2025 - FB POOL OPERATIONS & PRO… Fritz Burns Pool Programming 101-3003-60184 5,719.28 DESERT RESORT MANAGEM… 216399 02/2025 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 DESERT RESORT MANAGEM… 216399 01/2025 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 FRANCHISE TAX BOARD 216400 GARNISHMENT Garnishments Payable 101-0000-20985 224.39 FRONTIER COMMUNICATIO… 216401 02/26-03/25/25 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 535.68 FRONTIER COMMUNICATIO… 216401 02/28-03/27/25 - SPORTS COMPLEX PH… Telephone - Utilities 101-3005-61300 70.62 GALLS LLC 216402 COP UNIFORM SHIRT LQ Police Volunteers 101-2001-60109 38.00 GARDAWORLD 216403 03/2025 - ARMORED SVCS Professional Services 101-1006-60103 635.92 HEWETT, ATSUKO YAMANE 216406 TAI CHI YANG CLASS Instructors 101-3002-60107 268.80 HEWETT, ATSUKO YAMANE 216406 TAI CHI YANG DI CLASSES Instructors 101-3002-60107 42.00 HEWETT, ATSUKO YAMANE 216406 DEEP STRETCH CLASS Instructors 101-3002-60107 224.00 HEWETT, ATSUKO YAMANE 216406 DEEP STRETCH DI CLASSES Instructors 101-3002-60107 56.00 HINDERLITER DE LLAMAS & … 216407 01/01-03/31/25 - AUDIT & SALES TAX C… Consultants 101-1006-60104 2,191.35 HINDERLITER DE LLAMAS & … 216407 01/01-03/31/25 - TRANSCATION TAX C… Consultants 101-1006-60104 300.00 HOME DEPOT CREDIT SERVIC… 216408 LIGHT CONTROL SWITCH & WIRE LOCK P… Fritz Burns Pool Maintenance 101-3005-60184 59.23 HOME DEPOT CREDIT SERVIC… 216408 SHOP TOWELS & GLOVES Materials/Supplies 101-3005-60431 110.48 HOME DEPOT CREDIT SERVIC… 216408 GRADE STAKES Materials/Supplies 101-3005-60431 131.17 HOME DEPOT CREDIT SERVIC… 216408 GRADE STAKES Materials/Supplies 101-3005-60431 55.22 HOME DEPOT CREDIT SERVIC… 216408 FIBER CEMENT SIDING & CAULK Materials/Supplies 101-3005-60431 44.02 HOME DEPOT CREDIT SERVIC… 216408 SPRAY PAINT Materials/Supplies 101-3005-60431 272.41 HOME DEPOT CREDIT SERVIC… 216408 MASKNG TAPE & WALL TEXTURE SPRAY Materials/Supplies 101-3008-60431 64.60 HOME DEPOT CREDIT SERVIC… 216408 DRAIN PARTS & FAUCET HARDWARE Materials/Supplies 101-3008-60431 31.50 HOME DEPOT CREDIT SERVIC… 216408 TILE MORTAR & TILE GROUT Materials/Supplies 101-3008-60431 255.26 HOME DEPOT CREDIT SERVIC… 216408 DUCT PIPES Materials/Supplies 101-3008-60431 35.70 HOME DEPOT CREDIT SERVIC… 216408 STEPLADDER Tools/Equipment 101-3008-60432 108.72 HOME DEPOT CREDIT SERVIC… 216408 CAULK GUN & CONSTRUCTION ADHESIVE Operating Supplies 101-7003-60420 65.14 HOME DEPOT CREDIT SERVIC… 216408 WASHERS Operating Supplies 101-7003-60420 86.13 206 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount HOME DEPOT CREDIT SERVIC… 216408 WASHERS Operating Supplies 101-7003-60420 64.60 HOME DEPOT CREDIT SERVIC… 216408 JOBSITE RADIO & COUNTERSINK BITS Operating Supplies 101-7003-60420 253.10 HOME DEPOT CREDIT SERVIC… 216408 BOLTS & WASHERS Operating Supplies 101-7003-60420 75.58 HOME DEPOT CREDIT SERVIC… 216408 POWER TOOL BATTERIES Tools/Equipment 101-7003-60432 539.20 HOME DEPOT CREDIT SERVIC… 216408 TOOLS Tools/Equipment 101-7003-60432 608.88 HOME DEPOT CREDIT SERVIC… 216408 TOOLS Tools/Equipment 101-7003-60432 1,470.48 HOME DEPOT CREDIT SERVIC… 216408 SOCKET SET & ADAPTER SET Tools/Equipment 101-7003-60432 50.44 JIM NUTTY 216409 REFUND OVERPAYMENT CREDIT CARD F… Credit Card Fees 101-6001-60122 11.45 JOHN SPINNER 216410 REFUND DISMISSED PARKING CITATION … Administrative Citation Servi… 101-6004-60111 50.00 JOHNSTONE SUPPLY 216411 CITY BUILDINGS HVAC FILTERS HVAC 101-3008-60667 1,358.37 JOHNSTONE SUPPLY 216411 CITY BUILDINGS HVAC FILTERS HVAC 101-3008-60667 33.80 KILEY & ASSOCIATES 216412 02/2025 - FEDERAL LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 LA QUINTA HIGH SCHOOL 216413 FY 24/25 COMMUNITY SERVICE GRANT Grants & Economic Develop… 101-3001-60510 2,500.00 LH PRODUCTIONS 216414 11/11/24 - VETERAN'S DAY CELEBRATIO… Community Experiences 101-3003-60149 3,218.25 MICHAEL RICHARD 216415 REFUND DISMISSED PARKING CITATION … Administrative Citation Servi… 101-6004-60111 25.00 MOBILE ZOO OF SOUTHERN … 216416 PETTING ZOO FOR BDAY EVENT Community Experiences 101-3003-60149 1,399.00 MONICA WOODS 216417 REFUND DISMISSED PARKING CITATION … Administrative Citation Servi… 101-6004-60111 41.00 MOON VALLEY NURSERY CO… 216418 TREE Materials/Supplies 101-3005-60431 538.75 MOYA, DANIEL 216419 CV LINK CLEAN UP Lot Cleaning/Gravel Program 101-6004-60120 300.00 NAI CONSULTING INC 216420 02/2025 CV LINK REVIEW Consultants 101-7006-60104 390.00 NAI CONSULTING INC 216420 02/2025 CAPITAL IMPROVEMENT PLAN Consultants 101-7006-60104 1,170.00 NOVAK, JAN 216421 PICKLEBALL 101 BEGINNER CLASS Instructors 101-3002-60107 448.00 NV5 216422 09/2024 - UTILITY UNDERGROUNDING … Consultants 101-7006-60104 9,240.00 OCEAN SPRINGS TECH INC 216423 FB POOL SERVICE CALL Fritz Burns Pool Maintenance 101-3005-60184 687.50 PADRON CONSTRUCTION 216425 OVERPAYMENT REFUND BRES2024-0265 Over Payments, AR Policy 101-0000-20330 10.79 PROGRESSO ELECTRIC 216426 REFUND OVERPAYMENT CREDIT CARD F… Credit Card Fees 101-6001-60122 1.95 PROPER SOLUTIONS INC 216427 03/07/25 - TEMP AGENCY SERVICES G.R… Temporary Agency Services 101-1004-60125 1,024.08 QUADIENT FINANCE USA, INC. 216428 04/13-07/12/25 - CITYWIDE POSTAGE … Postage Machine 101-1007-60661 2,855.35 RHYTHM TECH PRODUCTION… 216431 03/19/25 - THE CHICO BAND CONCERT … Community Experiences 101-3003-60149 4,200.00 RHYTHM TECH PRODUCTION… 216431 03/22/25 - THE DOGS BAND CONCERT … Community Experiences 101-3003-60149 4,200.00 RIVERSIDE ASSESSOR 216432 02/2025 - RECORDING FEES Technical 101-6004-60108 60.00 SHIRY, TERESA 216434 BALLROOM LATIN SWING DI CLASSES Instructors 101-3002-60107 52.50 SHIRY, TERESA 216434 BALLROOM LATIN SWING CLASS Instructors 101-3002-60107 26.25 SHIRY, TERESA 216434 BALLROOM LATIN SWING CLASSES Instructors 101-3002-60107 495.25 SHIRY, TERESA 216434 BALLROOM LATIN SWING DI CLASSES Instructors 101-3002-60107 304.50 SOUTHWEST BOULDER & ST… 216435 PLAYGROUND CHIPS Materials/Supplies 101-3005-60431 2,545.84 SOUTHWEST BOULDER & ST… 216435 ROCK FOR GRAVEL PROGRAM Lot Cleaning/Gravel Program 101-6004-60120 908.58 SUNLINE TRANSIT AGENCY 216437 02/2025 - SUNLINE PASSES Due to SunLine 101-0000-20305 181.00 SUNLINE TRANSIT AGENCY 216437 02/2025 - SUNLINE PASSES Miscellaneous Revenue 101-0000-42301 -11.75 SUSAN ALEXANDRA BRAUC… 216438 NIDRA MEDITATION AND SOUND CLASS… Instructors 101-3002-60107 84.00 TAQUIERA TEOTIHUACAN 216439 REFUND OVERPAYMENT CREDIT CARD F… Credit Card Fees 101-6001-60122 7.38 THE CONE ZONE 216440 SNOW CONES FOR BDAY EVENT BALAN… Community Experiences 101-3003-60149 2,446.88 THE LOCK SHOP, INC 216441 REPLACED DEADBOLT AT SPORTS COMP… Maintenance/Services 101-3008-60691 477.34 THE SHERWIN-WILLIAMS CO. 216442 PAINT Operating Supplies 101-7003-60420 549.08 T-MOBILE 216443 02/16-/03/14/25 - POLICE GPS LOCATE … Special Enforcement Funds 101-2001-60175 115.00 TOTAL CARE WORK INJURY C… 216445 ANNUAL HEARING TEST Consultants/Employee Servic… 101-1004-60104 140.00 TPX COMMUNICATIONS 216446 02/23-03/22/25 - EOC PHONE SERVICE Telephone - Utilities 101-2002-61300 786.62 TRIPLETT, ALCADIA 216447 01/13-01/16/25 - CJPIA ACADEMY REIM… Travel & Training 101-1004-60320 180.93 TRIPLETT, ALCADIA 216447 02/23-02/26/25 PARMA CONFERENCE R… Travel & Training 101-1004-60320 459.41 UNITED WAY OF THE DESERT 216448 CONTRIBUTION United Way Deductions 101-0000-20981 108.00 USA DRAIN AND PLUMBING… 216449 LQ PARK TOILET REPAIRS Maintenance/Services 101-3008-60691 427.00 USA DRAIN AND PLUMBING… 216449 FS #93 SINK REPAIRS Maintenance/Services 101-2002-60691 625.00 VISIT GREATER PALM SPRINGS 216450 2025 RESTAURANT WEEK SPONSORSHIP Sponsorships/Advertising 101-3007-60450 5,000.00 WILLIAMS, BILLEE 216452 YOGA FLOW CLASS Instructors 101-3002-60107 12.60 WILLIAMS, BILLEE 216452 PILATES CLASSES Instructors 101-3002-60107 509.60 WILLIAMS, BILLEE 216452 MAT PILATES DI CLASSES Instructors 101-3002-60107 100.80 XPRESS GRAPHICS 216453 STVR ANNUAL POSTCARD Printing 101-1005-60410 7,554.31 Fund 101 - GENERAL FUND Total: 3,901,240.42
Fund: 201 - GAS TAX FUND
GRAINGER 216404 SAFETY VESTS Safety Gear 201-7003-60427 530.97 207 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount QUINN COMPANY 216429 01/22/2025 - COMPACTOR RENTAL Equipment Rental 201-7003-61701 786.52 ROAD SERVICES 216433 03/08-03/09/25 - STREET SWEEPING SV… Professional Services 201-7003-60103 2,340.00 TOPS' N BARRICADES INC 216444 SIGNS Traffic Control Signs 201-7003-60429 140.72 TOPS' N BARRICADES INC 216444 SIGN PARTS Traffic Control Signs 201-7003-60429 124.63 TOPS' N BARRICADES INC 216444 SIGN PARTS Traffic Control Signs 201-7003-60429 285.80 Fund 201 - GAS TAX FUND Total: 4,208.64
Fund: 202 - LIBRARY & MUSEUM FUND
CINTAS FIRST AID & SAFETY 216391 LIBRARY FIRST AID SERVICES Operating Supplies 202-3004-60420 34.76 CINTAS FIRST AID & SAFETY 216391 MUSEUM FIRST AID SERVICES Operating Supplies 202-3006-60420 74.11 H&G HOME IMPROVEMENTS … 216405 LIBRARY LEAK REPAIRS Maintenance/Services 202-3004-60691 4,950.00 HOME DEPOT CREDIT SERVIC… 216408 PADLOCKS Maintenance/Services 202-3006-60691 35.84 Fund 202 - LIBRARY & MUSEUM FUND Total: 5,094.71
Fund: 215 - LIGHTING & LANDSCAPING FUND
AMERICAN TRAFFIC SAFETY … 216382 ATSSA MEMBERSHIP D.HANSEN Travel & Training 215-7004-60320 450.00 CALIFORNIA DESERT NURSER… 216389 PLANTS Materials/Supplies 215-7004-60431 161.62 DESERT CONCEPTS CONSTR… 216397 01/13-01/17/25 - PLANT REPLACEMENT Maintenance/Services 215-7004-60691 6,480.00 DESERT CONCEPTS CONSTR… 216397 CALLE ESTADO WALL REPLACEMENT Maintenance/Services 215-7004-60691 18,750.00 DESERT CONCEPTS CONSTR… 216397 AVE 52 TREE REMOVAL Maintenance/Services 215-7004-60691 2,200.00 DESERT CONCEPTS CONSTR… 216397 03/04-03/7/25 - AVE 52 MEDIAN RESTO… Maintenance/Services 215-7004-60691 7,200.00 DESERT CONCEPTS CONSTR… 216397 03/10-03/14/25 - AVE 52 RESTORATION Maintenance/Services 215-7004-60691 5,760.00 RED TERRA NURSERY, LLC 216430 PLANTS Materials/Supplies 215-7004-60431 2,262.00 RED TERRA NURSERY, LLC 216430 PLANTS Materials/Supplies 215-7004-60431 3,072.19 WILLDAN FINANCIAL SERVIC… 216451 04/01-06/30/25 - L&L ADMINISTRATION Administration 215-7004-60102 3,508.34 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 49,844.15 Fund: 221 - AB 939 - CALRECYCLE FUND
BURRTEC WASTE & RECYCLI… 216387 FY 24/25 PROPERTY TAX PAYMENT SS1 Burrtec AB 939 Fee 221-0000-41506 -13,693.37 Fund 221 - AB 939 - CALRECYCLE FUND Total: -13,693.37
Fund: 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) BP DUNE PALMS, LP 216385 UTILITY IMPROVEMENTS MAP NO. 3866… Affordable Housing Project D… 249-0000-80050 207,003.00 Fund 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) Total: 207,003.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
AMERICAN BUSINESS BANK 216381 02/2025 DUNE PALMS BRIDGE RETENTI… Retention Payable 401-0000-20600 38,114.99 COACHELLA VALLEY WATER D… 216393 FB PARK PHASE 1 MAIN IMPROVEMENTS… Construction 401-0000-60188 379.00 COACHELLA VALLEY WATER D… 216393 FB PARK PHASE 2 PARKING LOT LANDSC… Construction 401-0000-60188 379.00 COACHELLA VALLEY WATER D… 216393 FB PARK POOL COMPLEX LANDSCAPE P… Construction 401-0000-60188 379.00 HOME DEPOT CREDIT SERVIC… 216408 CABLE TIES & JAW PLIER SET Construction 401-0000-60188 69.98 HOME DEPOT CREDIT SERVIC… 216408 TRAFFIC SUPPLIES Construction 401-0000-60188 64.00 NAI CONSULTING INC 216420 02/2025 VILLAGE ART/CULTURAL PLAZA Professional Services 401-0000-60103 822.50 NAI CONSULTING INC 216420 02/2025 COVE AREA SLURRY SEAL IMP… Professional Services 401-0000-60103 9,461.00 NAI CONSULTING INC 216420 02/2025 AVENUE 48 ART AND MUSIC L… Professional Services 401-0000-60103 437.50 NAI CONSULTING INC 216420 02/2025 - DUNE PALMS BRIDGE IMPRO… Professional Services 401-0000-60103 2,422.50 NAI CONSULTING INC 216420 02/2025 AVENUE 50 WIDENING IMPRO… Professional Services 401-0000-60103 242.50 NAI CONSULTING INC 216420 02/2025 WASHINGTONST SIDEWALK IM… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 216420 02/2025 HIGHWAY 111 REHAB Professional Services 401-0000-60103 2,766.00 NAI CONSULTING INC 216420 02/2025 MAINTENANCE AND OPERATI… Professional Services 401-0000-60103 875.00 NAI CONSULTING INC 216420 02/2025 BPMP BRIDGE PREVENTATIVE … Professional Services 401-0000-60103 1,524.00 NAI CONSULTING INC 216420 02/2025 AVE 50 BRIDGE Professional Services 401-0000-60103 2,484.00 NAI CONSULTING INC 216420 02/2025 CITYWIDE ADA MISC IMPROV… Professional Services 401-0000-60103 8,515.00 NAI CONSULTING INC 216420 02/2025 WELCOME CENTER IMPROVE… Professional Services 401-0000-60103 1,170.00 NAI CONSULTING INC 216420 02/2025 AVE 58 PAVEMENT REHAB (JEF… Professional Services 401-0000-60103 485.00 NAI CONSULTING INC 216420 02/2025 AVE 50 SIDEWALK IMPROVEM… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 216420 02/2025 WASH STREET CONNECTOR AR… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 216420 02/2025 AVE 52 JEFFERSON ST ROUND… Professional Services 401-0000-60103 1,365.00 NAI CONSULTING INC 216420 02/2025 CIVIC CENTER CAMPUS LAKE/I… Professional Services 401-0000-60103 195.00 NAI CONSULTING INC 216420 02/2025 CITY HALL DRAINAGE IMPROV… Professional Services 401-0000-60103 1,755.00 NAI CONSULTING INC 216420 02/2025 FRITZ BURNS PARK IMPROVEM… Professional Services 401-0000-60103 2,730.00 NAI CONSULTING INC 216420 02/2025 HIGHWAY 111 CORRIDOR Professional Services 401-0000-60103 1,507.50 ORTIZ ENTERPRISES INC. 216424 02/2025 - DUNE PALMS BRIDGE PROGR… Retention Payable 401-0000-20600 -38,114.99 ORTIZ ENTERPRISES INC. 216424 02/2025 - DUNE PALMS BRIDGE PROGR… Construction 401-0000-60188 762,299.80 208 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount ST. FRANCIS ELECTRIC, LLC 216436 02/2025 - ONCALL TRAFFIC SIGNAL MAI… Construction 401-0000-60188 1,770.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 805,268.28 Fund: 501 - FACILITY & FLEET REPLACEMENT
WEX BANK 200 01/26-02/25/25 - FUEL Fuel & Oil 501-0000-60674 5,967.03 AUTOZONE 216384 MOTOR OIL & FUNNEL Parts, Accessories, and Upfits 501-0000-60675 35.97 DANIEL'S TIRE SERVICE, INC. 216395 2022 FORD F450 VIN C35724 MAINTEN… Vehicle Repair & Maintenan… 501-0000-60676 398.89 DANIEL'S TIRE SERVICE, INC. 216395 TIRE REPAIR ON WATER TRUCK Vehicle Repair & Maintenan… 501-0000-60676 1,675.35 HOME DEPOT CREDIT SERVIC… 216408 KEY LOCK BOXES Parts, Accessories, and Upfits 501-0000-60675 105.42 QUINN COMPANY 216429 BACKHOE REPAIRS Vehicle Repair & Maintenan… 501-0000-60676 178.76 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 8,361.42 Fund: 502 - INFORMATION TECHNOLOGY
CLEARGOV INC. 216392 FY 24/25 PERSONNEL BUDGETING SOF… Software Licenses 502-0000-60301 4,746.67 FRONTIER COMMUNICATIO… 216401 02/25-03/24/25 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 132.13 FRONTIER COMMUNICATIO… 216401 02/27-03/26/25 - BLACKHAWK/LQ PARK… Cable/Internet - Utilities 502-0000-61400 130.62 TPX COMMUNICATIONS 216446 02/23-03/22/25 - PHONE SERVICE Telephone - Utilities 502-0000-61300 3,055.22 Fund 502 - INFORMATION TECHNOLOGY Total: 8,064.64
Fund: 504 - INSURANCE FUND
CINTAS FIRST AID & SAFETY 216391 FB POOL FIRST AID SERVICES Operating Supplies 504-1010-60420 33.28 CINTAS FIRST AID & SAFETY 216391 LANDSCAPE MAINT FIRST AID SERVICES Operating Supplies 504-1010-60420 42.15 CINTAS FIRST AID & SAFETY 216391 PW YARD FIRST AID SERVICES Operating Supplies 504-1010-60420 56.78 CINTAS FIRST AID & SAFETY 216391 WC FIRST AID SERVICES Operating Supplies 504-1010-60420 39.56 CINTAS FIRST AID & SAFETY 216391 CH FIRST AID SERVICES Operating Supplies 504-1010-60420 151.26 Fund 504 - INSURANCE FUND Total: 323.03
Fund: 601 - SILVERROCK RESORT
GARDAWORLD 216403 03/2025 - SRR ARMORED SVCS Bank Fees 601-0000-60455 702.63 GARDAWORLD 216403 02/2025 - SRR ARMORED SVC EXCESS IT… Bank Fees 601-0000-60455 36.40 GARDAWORLD 216403 02/2025 - SRR EXCHANGE SVCS Bank Fees 601-0000-60455 273.87 HOME DEPOT CREDIT SERVIC… 216408 PRESSURE WASHER Repair & Maintenance 601-0000-60660 977.66 Fund 601 - SILVERROCK RESORT Total: 1,990.56
Grand Total: 4,977,705.48
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 3,901,240.42
201 - GAS TAX FUND 4,208.64
202 - LIBRARY & MUSEUM FUND 5,094.71
215 - LIGHTING & LANDSCAPING FUND 49,844.15
221 - AB 939 - CALRECYCLE FUND -13,693.37
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 20… 207,003.00 401 - CAPITAL IMPROVEMENT PROGRAMS 805,268.28
501 - FACILITY & FLEET REPLACEMENT 8,361.42
502 - INFORMATION TECHNOLOGY 8,064.64
504 - INSURANCE FUND 323.03
601 - SILVERROCK RESORT 1,990.56
Grand Total: 4,977,705.48
Account Summary
Account Number Account Name Expense Amount
101-0000-20305 Due to SunLine 181.00
101-0000-20307 Due to Waste Managem… 4,189,928.47
101-0000-20330 Over Payments, AR Policy 10.79
101-0000-20981 United Way Deductions 108.00
101-0000-20985 Garnishments Payable 224.39
101-0000-41505 Franchise Taxes - Burrtec -417,623.51
101-0000-42301 Miscellaneous Revenue -11.75
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60510 Contingency for Operati… 1,728.00
101-1004-50252 Annual Wellness Dollar … 341.36
101-1004-60104 Consultants/Employee S… 140.00
101-1004-60125 Temporary Agency Servi… 1,024.08
101-1004-60320 Travel & Training 640.34
101-1004-60322 Training & Education/M… 1,110.76
101-1005-60410 Printing 7,554.31
101-1006-60103 Professional Services 635.92
101-1006-60104 Consultants 2,491.35
101-1006-60410 Printing 628.48
101-1007-60661 Postage Machine 2,855.35
101-2001-60109 LQ Police Volunteers 38.00
101-2001-60175 Special Enforcement Fu… 115.00
101-2001-61400 Cable/Internet - Utilities 535.68
101-2002-60139 Fire Service Costs 11,250.00
101-2002-60691 Maintenance/Services 625.00
101-2002-61300 Telephone - Utilities 786.62
101-3001-60510 Grants & Economic Deve… 2,500.00
101-3002-60107 Instructors 4,664.00
101-3002-60420 Operating Supplies 580.66
101-3003-60149 Community Experiences 15,464.13
101-3003-60184 Fritz Burns Pool Progra… 5,719.28
101-3005-60184 Fritz Burns Pool Mainten… 746.73
101-3005-60431 Materials/Supplies 3,697.89
101-3005-60691 Maintenance/Services 1,200.00
101-3005-61300 Telephone - Utilities 70.62
101-3007-60450 Sponsorships/Advertising 5,000.00
101-3008-60431 Materials/Supplies 387.06
101-3008-60432 Tools/Equipment 108.72
101-3008-60667 HVAC 1,392.17
101-3008-60691 Maintenance/Services 1,981.08
101-6001-60122 Credit Card Fees 23.28
101-6003-60118 Plan Checks 24,238.43
101-6004-60103 Professional Services 8,036.86
101-6004-60108 Technical 60.00
101-6004-60111 Administrative Citation … 316.00
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Account Summary
Account Number Account Name Expense Amount
101-6004-60120 Lot Cleaning/Gravel Prog… 1,208.58
101-7003-60420 Operating Supplies 1,093.63
101-7003-60432 Tools/Equipment 2,669.00
101-7006-60104 Consultants 10,800.00
101-7006-60146 PM 10 - Dust Control 464.66
201-7003-60103 Professional Services 2,340.00
201-7003-60427 Safety Gear 530.97
201-7003-60429 Traffic Control Signs 551.15
201-7003-61701 Equipment Rental 786.52
202-3004-60420 Operating Supplies 34.76
202-3004-60691 Maintenance/Services 4,950.00
202-3006-60420 Operating Supplies 74.11
202-3006-60691 Maintenance/Services 35.84
215-7004-60102 Administration 3,508.34
215-7004-60320 Travel & Training 450.00
215-7004-60431 Materials/Supplies 5,495.81
215-7004-60691 Maintenance/Services 40,390.00
221-0000-41506 Burrtec AB 939 Fee -13,693.37
249-0000-80050 Affordable Housing Proj… 207,003.00
401-0000-20600 Retention Payable 0.00
401-0000-60103 Professional Services 39,927.50
401-0000-60188 Construction 765,340.78
501-0000-60674 Fuel & Oil 5,967.03
501-0000-60675 Parts, Accessories, and … 141.39
501-0000-60676 Vehicle Repair & Maint… 2,253.00
502-0000-60301 Software Licenses 4,746.67
502-0000-61300 Telephone - Utilities 3,055.22
502-0000-61400 Cable/Internet - Utilities 262.75
504-1010-60420 Operating Supplies 323.03
601-0000-60455 Bank Fees 1,012.90
601-0000-60660 Repair & Maintenance 977.66
Grand Total: 4,977,705.48
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 4,089,689.34
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 762,299.80 111205P Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 2,422.50 111205RP Retention Payable Dune Palms Bridge Imp/BRLKS-5433(014) 0.00 201606P Professional Expense Civic Center Campus Lake/Irrigation Conv Improvmnt 195.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 5,334.19 201805P Professional Expense Corporate Yard Admin Offices & Crew Quarters875.00 201901P Professional Expense Village Art Plaza Promenade & Cultural Campus822.50 201902P Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 2,484.00 201905P Professional Expense Highway 111 Corridor Area Plan Implementation 1,507.50 202008P Professional Expense Avenue 48 Art and Music Line Project 437.50 202102CT Construction Expense Fritz Burns Park Improvements 1,137.00 202102P Professional Expense Fritz Burns Park Improvements 2,730.00 202205P Professional Expense Avenue 50 Widening Improvements (Jeff to Madison) 242.50 202216E General PW Maint - Desert Concep… General PW Maintenance - Desert Concepts19,950.00 202225P Professional Expense Highway 111 Rehabilitation Project 2,766.00 202301P Professional Expense Miles Avenue Pavement Rehab 485.00 202303P Professional Expense Washington St Sidewalk Imp (Ave 50 to CalleTamp) 390.00 202309P Professional Expense Washington Street Connector to Art and Music Line 390.00 202328E Citywide Landscape Maintenance … Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 21,640.00 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 700.37 202333P Professional Expense Bridge Preventative Maint Program 1,524.00 202401P Professional Expense Avenue 50 Sidewalk Imp (Wash St to Ave Montero) 390.00 211 CLICK HERE to Return to Agenda
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount 202403P Professional Expense Cove Area Slurry Seal Improvements Phase 19,461.00 202404P Professional Expense City Hall Drainage Improvements 1,755.00 202405P Professional Expense Citywide Miscellaneous ADA Improvements 8,515.00 202409P Professional Expense Welcome Center Improvements 1,170.00 202410P Professional Expense Aveue 52 at Jefferson Street Roundabout Improvemen 1,365.00 2425TMICT Construction Expense FY24/25 Traffic Maintenance Improvements 1,903.98 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 3,845.88 CONCERTE Concert Expense Master Account for all SRR Concert Series 8,400.00 CSA152E CSA 152 Expenses CSA 152 Project Tracking 2,340.00 SRRLQE SRR Development City Expense SilverRock Development City Expenses 1,728.00 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 15,591.17 VETSE Veterans Day Ceremony Expense Veterans Day Ceremony 3,218.25 Grand Total: 4,977,705.48
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 03/10/2025-03/21/2025
Wire Transaction
Listed below are the wire transfers from 03/10/2025-03/21/2025.

Wire Transfers:
03/12/2025 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT, INC. $39,154.96 03/14/2025 - WIRE TRANSFER - CALPERS $7,121.29
03/14/2025 - WIRE TRANSFER - CALPERS $15,610.53
03/14/2025 - WIRE TRANSFER - CALPERS $36,184.71
03/14/2025 - WIRE TRANSFER - LQCEA $572.00
03/14/2025 - WIRE TRANSFER - MISSION SQUARE $4,055.00
03/14/2025 - WIRE TRANSFER - MISSION SQUARE $15,661.26
03/14/2025 - WIRE TRANSFER - SILVERROCK PHASE 1 LLC(1) $484,907.57 03/17/2025 - WIRE TRANSFER - U.S. BANK $5,000,000.00
03/18/2025 - WIRE TRANSFER - STERLING $1,608.25
03/19/2025 - WIRE TRANSFER - LANDMARK $220,383.84
03/21/2025 - WIRE TRANSFER - MIDAMERICA $20,650.74
TOTAL WIRE TRANSFERS OUT $5,845,910.15
(1)These funds represent a loan under the Debtor-in-Possession (DIP) financing. This disbursement does not reflect the City financing of construction or development at SilverRock.

ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: April 1, 2025

STAFF REPORT

RECOMMENDATION
Throughout the fiscal year, each department monitors their budget and proposes adjustments to reflect current conditions and operational needs. These requests undergo BUSINESS SESSION ITEM NO. 1
A. Receive and file fiscal year 2024/25 Budget Update Report and approve the recommended budget adjustments.

B. Adopt a resolution to update the Classification and Salary/Plan Schedule for fiscal year 2024/25 and to reclassify one Permit Technician position and two Administrative Technician positions to Records Technicians.

C. Approve additional discretionary payment to pay down outstanding pension obligations.

EXECUTIVE SUMMARY
 The fiscal year 2024/25 Budget Update Report (Attachment 1) provides an update of the City’s fiscal activities from July 2024 to February 2025.  The Budget Update Report includes revenue and expenditure adjustments in the General fund and approval of additional discretionary payment to pay down outstanding pension obligations in the amount of $4 million from General Fund Unassigned Fund Balance.

FISCAL IMPACT
Staff recommended adjustments are:

BACKGROUND/ANALYSIS
Fund # Fund Name Revenues Expenses
101 General Fund $ 695,000 $ 175,000
TOTAL ADJUSTMENTS $ 695,000 $ 175,000
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2024/25 BUDGET UPDATE

REPORT, APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, ADOPT

RESOLUTION TO RECLASSIFY ONE PERMIT TECHNICIAN POSITION AND TWO

ADMINISTRATIVE TECHNICIAN POSITIONS TO RECORDS TECHNICIANS, AND

APPROVE ADDITIONAL DISCRETIONARY PAYMENT TO PAY OUTSTANDING

PENSION OBLIGATIONS
review by the City Manager and department directors before final recommendations are included in the Budget Report. Funds without adjustments have been excluded.

ALTERNATIVES
Council could modify or request additional information regarding the requested budget adjustments.

Prepared by: Claudia Martinez, Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. 2024/25 Budget Update Report
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RESOLUTION NO. 2025 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, APPROVING THE UPDATED

CLASSIFICATION AND SALARY/PLAN SCHEDULE

RECLASSIFYING ONE PERMIT TECHNICIAN AND TWO

ADMINISTRATIVE TECHNICIAN POSITIONS TO
RECORDS TECHNICIANS FOR FISCAL YEAR 2024/25
WHEREAS, the City of La Quinta’s Classification and Salary Plan/Schedule and any amendments of such plans must be approved by the City Council and adopted by resolution in accordance with the City of La Quinta’s (City) Personnel Policy; and WHEREAS, on June 18, 2024, the City Council adopted Resolution No. 2024-026, approving the current 2024/25 Classification and Salary/Plan Schedule; and WHEREAS, the City wishes to reclassify one Permit Technician and two Administrative Technicians positions in the City Clerk’s Office to Records Technicians, requiring an update to the Classification and Salary/Plan Schedule; and WHEREAS, the reclassification of these positions will promote operational efficiency, ensure continuity, and elevate the quality of public service.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The City Council does hereby approve and adopt the revisions to the Classification Plan consisting of Authorized Positions and Fiscal Year 2024/25 Salary Plan/Schedule, attached hereto as Exhibit A and incorporated herein by this reference.

SECTION 2. This Resolution shall become effective upon adoption and shall supersede Resolution No. 2024-026 and any other Resolutions related to the City’s Classification and Salay/Plan Schedule; and the revised 2024/25 Salary Plan/Schedule attached hereto as Exhibit B, and incorporated herewith by this reference is hereby adopted.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 1st day of April, 2025, by the following vote:

AYES:

NOES:

ABSENT:
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Resolution No. 2025 – xxx
Revised FY 2024/25 Classification and Salary Plan/Schedule Adopted: April 1, 2025

Page 2 of 2 ends

ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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CITY OF LA QUINTA
2024/2025 CLASSIFICATION
PLAN EFFECTIVE APRIL 1, 2025
Administrative
Administrative Assistant Administrative Assistant A12
Administrative Technician Administrative Technician B21/B22 Executive Specialist Executive Specialist B25/B32
Building
Building Inspector Building Inspector B23
Senior Building Inspector Senior Building Inspector B24/B31 Plans Examiner Plans Examiner B25/B32
Deputy Building Official Deputy Building Official C42
Centralized Services
Permit Technician Permit Technician B22
Senior Permit Technician Senior Permit Technician B23
City Clerk
Deputy City Clerk B25/B32
Records Technician
Deputy City Clerk
Records Technician B22
Code
Code Compliance Officer Code Compliance Officer B22
Senior Code Compliance Officer Senior Code Compliance Officer B23 Animal Control/Code Compliance Supervisor Animal Control/Code Compliance Supervisor C42 Community Services
Recreation Leader Recreation Leader A11
Senior Recreation Leader Senior Recreation Leader A12
Community Services Specialist Community Services Specialist B23 Senior Community Services Specialist Senior Community Services Specialist B24 Data Administration
Data Reporting Specialist Data Reporting Specialist B24/B32 Engineering
Construction Inspector Construction Inspector B23
Assistant Construction Manager Assistant Construction Manager C43 Associate Engineer Associate Engineer C44/C51
Finance
Finance Technician Finance Technician B22
Senior Finance Technician Senior Finance Technician B23 Junior Accountant Junior Accountant B24
Accountant Accountant B25/B32
Senior Accountant Senior Accountant C42
Human Resources
Human Resources Technician Human Resources Technician B22 Maintenance & Operations
Maintenance & Operations Worker Maintenance & Operations Worker A12 Senior Maintenance & Operations Worker Senior Maintenance & Operations Worker A13 Maintenance & Operations Technician Maintenance & Operations Technician B23 Maintenance & Operations Coordinator Maintenance & Operations Coordinator B24/B31 Maintenance & Operations Crew Leader Maintenance & Operations Crew Leader B24/B31 Maintenance & Operations Superintendent Maintenance & Operations Superintendent C43 Management
Manager Building Official D61
Manager Finance Manager D61
Manager Hub Manager D61
Manager Marketing Manager D61
Manager Planning Manager D61
Deputy Director Community Services Deputy Director D63
Deputy Director Maintenance & Operations Deputy Director D63 Deputy Director Human Resources Deputy Director D63
Deputy Director Public Safety Deputy Director D63

CLASSIFICATION SERIES CLASSIFICATION SPECIFICATION AUTHORIZED WORKING TITLE RATING 1 EXHIBIT A
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CITY OF LA QUINTA
2024/2025 CLASSIFICATION PLAN
EFFECTIVE JULY 1, 2024
Management (continued)
Director City Clerk E82
Director Design & Development Director E82
Director Director (Business Unit/Housing Development) E82 Director Finance Director/Treasurer E82
Director Public Works Director/City Engineer E82
City Manager City Manager F101*
Management Administration
Management Specialist Management Specialist B25
Management Analyst Management Analyst C42
Senior Management Analyst Senior Management Analyst C43 Principal Management Analyst Principal Management Analyst C44/C51 Marketing/Communications
Marketing & Communications Specialist Marketing & Communications Specialist B24/B31 Planning
Assistant Planner Assistant Planner B25
Associate Planner Associate Planner C42
Senior Planner Senior Planner C44/C51
Traffic
Traffic Signal Technician Traffic Signal Technician B22 * City Manager salary is determined by City Council contract

CLASSIFICATION SERIES CLASSIFICATION SPECIFICATION AUTHORIZED WORKING TITLE RATING 2 220 CLICK HERE to Return to Agenda
2024/2025
Salary Schedule
WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 A11 $ 43,431.96 $ 45,944.81 $ 48,457.66 $ 50,970.51 $ 53,483.36 $ 55,996.21 $ 58,509.06 $ 61,021.91 Administrative Assistant
Maintenance & Operations Worker A12 $ 47,784.37 $ 50,549.04 $ 53,313.70 $ 56,078.37 $ 58,843.04 $ 61,607.70 $ 64,372.37 $ 67,137.04 Sr. Maintenance & Operations Worker A13 $ 52,136.78 $ 55,153.26 $ 58,169.75 $ 61,186.23 $ 64,202.72 $ 67,219.20 $ 70,235.69 $ 73,252.17 Administrative Technician B21 $ 56,502.26 $ 59,771.32 $ 63,040.38 $ 66,309.44 $ 69,578.50 $ 72,847.56 $ 76,116.62 $ 79,385.68 Administrative Technician
Code Compliance Officer
Finance Technician
Human Resources Technician
Permit Technician
Records Technician
Traffic Signal Technician
B22 $ 60,854.67 $ 64,375.55 $ 67,896.42 $ 71,417.30 $ 74,938.18 $ 78,459.06 $ 81,979.93 $ 85,500.81 Building Inspector
Community Services Specialist
Construction Inspector
Maintenance & Operations Technician
Sr. Code Compliance Officer
Sr. Finance Technician
Sr. Permit Technician
B23 $ 65,207.09 $ 68,979.78 $ 72,752.48 $ 76,525.18 $ 80,297.87 $ 84,070.57 $ 87,843.26 $ 91,615.96 Data Reporting Specialist
Jr. Accountant
Maintenance & Operations Coordinator
Maintenance & Operations Crew Leader
Marketing & Communications Specialist
Sr. Building Inspector
Sr. Community Services Specialist
B24 $ 71,206.90 $ 75,326.72 $ 79,446.55 $ 83,566.38 $ 87,686.21 $ 91,806.03 $ 95,925.86 $ 100,045.69 Accountant
Assistant Planner
Deputy City Clerk
Executive Specialist
Plans Examiner
Management Specialist
B25 $ 78,589.90 $ 83,136.89 $ 87,683.87 $ 92,230.86 $ 96,777.85 $ 101,324.84 $ 105,871.82 $ 110,418.81 B31 $ 71,206.90 $ 75,326.72 $ 79,446.55 $ 83,566.38 $ 87,686.21 $ 91,806.03 $ 95,925.86 $ 100,045.69 B32 $ 78,589.90 $ 83,136.89 $ 87,683.87 $ 92,230.86 $ 96,777.85 $ 101,324.84 $ 105,871.82 $ 110,418.81 WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 Associate Planner
Animal Control/Code Compliance Supervisor
Deputy Building Official
Management Analyst
Sr. Accountant
C42 $ 84,917.93 $ 89,682.77 $ 94,447.61 $ 99,212.45 $ 103,977.29 $ 108,742.13 $ 113,506.97 $ 118,271.81 $ 123,036.64 $ 127,801.48 Assistant Construction Manager
Maintenance & Operations Superintendent
Senior Management Analyst
C43 $ 89,574.69 $ 94,600.82 $ 99,626.96 $ 104,653.09 $ 109,679.23 $ 114,705.36 $ 119,731.50 $ 124,757.63 $ 129,783.77 $ 134,809.90 Associate Engineer
Principal Management Analyst
Senior Planner
C44 $ 95,406.15 $ 100,759.50 $ 106,112.84 $ 111,466.19 $ 116,819.53 $ 122,172.88 $ 127,526.22 $ 132,879.57 $ 138,232.91 $ 143,586.26 Building Official
Finance Manager
Hub Manager
Marketing Manager
Planning Manager
D61 $ 108,229.76 $ 114,302.65 $ 120,375.55 $ 126,448.44 $ 132,521.33 $ 138,594.22 $ 144,667.12 $ 150,740.01 $ 156,812.90 $ 162,885.79 Community Services Deputy Director
Human Resources Deputy Director
Maintenance & Operations Deputy Director
Public Safety Deputy Director
D63 $ 119,323.32 $ 126,018.69 $ 132,714.05 $ 139,409.41 $ 146,104.78 $ 152,800.14 $ 159,495.51 $ 166,190.87 $ 172,886.23 $ 179,581.60 City Clerk
Design & Development Director
Director (Business Unit/Housing Development)
Finance Director/City Treasurer
Public Works Director/City Engineer
E82 $ 143,729.53 $ 151,794.36 $ 159,859.18 $ 167,924.00 $ 175,988.83 $ 184,053.65 $ 192,118.47 $ 200,183.30 $ 208,248.12 $ 216,312.95 City Manager F101* $ 195,557.92 $ 206,530.89 $ 217,503.86 $ 228,476.84 $ 239,449.81 $ 250,422.78 $ 261,395.75 $ 272,368.73 $ 283,341.70 $ 294,314.67 Recreation Leader A11 $ 20.88 $ 22.09 $ 23.30 $ 24.51 $ 25.71 $ 26.92 $ 28.13 $ 29.34 Senior Recreation Leader A12 $ 22.97 $ 24.30 $ 25.63 $ 26.96 $ 28.29 $ 29.62 $ 30.95 $ 32.28 Elected Official Positions
(per La Quinta Municipal Code Section 2.04.050)
Mayor
Council Members
City Council Approval Effective Date
4/1/2025 4/1/2025
6/18/2024 7/1/2024
$ 2,300.00

PART-TIME EMPLOYEES (HOURLY)

FULL-TIME EMPLOYEES (ANNUAL)

FULL-TIME EMPLOYEES (ANNUAL)
Monthly
$ 2,800.00

EXHIBIT B
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Fiscal Year 2024/25 Budget Update Report

SUMMARY
The annual budget is a living document, which allows for flexibility and adjustments to accommodate current business needs and updated projections. Budget reports are presented to provide ongoing oversight of public funds, relate current and upcoming activities, and request funding adjustments. All funds are continuously monitored; this report discusses funds with budgetary adjustments. Funds with no adjustments have been excluded.

The City of La Quinta remains dedicated to responsible financial management, careful budget oversight, and long-term fiscal sustainability. This year’s budget review reaffirms the City’s strong financial standing, with General Fund revenues and expenditures aligning closely with initial projections. However, economic conditions remain dynamic, underscoring the importance of continued vigilance in monitoring and managing expenditures. Regular budget updates enable the City Council to track revenue and spending patterns, ensuring informed policy decisions based on future conditions.

The Fiscal Year (FY) 2024/25 Budget Update Report has several adjustments, which are detailed in Exhibit 1. The recommended adjustments are largely derived from year-to-date revenues collected and expenses incurred due to program activities and operational needs.

ATTACHMENT 1
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GENERAL FUND REVENUES
General Fund revenue adjustments summarized below total $695,000. Adjustments reflect updated projections based on last fiscal year’s actuals and year-to-date activity.

All revenue streams will continue to be monitored and if necessary, additional adjustments will be recommended in the next budget update report in June.

Charges for Services
- An increase of $20,000 for Tentative Tract Map fees to account for an increase in activity associated with PGA West and Coral Mountain developments.

Fines, Forfeitures & Abatements
- Due to the City’s efforts to increase communication with businesses and residents regarding enforcement and collection efforts, the amount of $25,000 is requested for Police False Alarm Fees and $50,000 for Fire False Alarm Fees to account for an increase in the number of payments received this fiscal year.

Intergovernmental
- An increase of $320,000 for CSA 152 Assessments to account for qualified expenditures that have been reimbursed by the County. These expenses include retention basin maintenance and the acquisition of heavy machinery and equipment to support stormwater mitigation efforts.

Miscellaneous
- Revenue adjustments in this category total $280,000 and include miscellaneous revenue and reimbursements that were not anticipated. The increase reflects year-to-date onetime funds received from external agencies.

GENERAL FUND EXPENDITURES
The Finance Department collaborated with all City departments and conducted a review of all department budgets to identify any new needs and potential areas of savings. Expenditure adjustments are recommended for unanticipated expenses and to avoid budget overruns based on updated operational needs. A summary is provided below and itemized in Exhibit 1.

Revenue Description Adjustment
Tentative Tract Map $ 20,000
False Alarm Fees- Police 25,000
False Alarm Fees- Fire 50,000
CSA 152 Assessments 320,000
Miscellaneous Revenue 250,000
Miscellaneous Reimbursements 30,000
TOTAL GF REVENUE ADJUSTMENTS $ 695,000
Expense Description Adjustment
Marketing $ 25,000
Public Safety $ 150,000
TOTAL GF EXPENSE ADJUSTMENTS $ 175,000
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Marketing
The Marketing division is requesting an additional $25,000 for Sponsorships/Advertising due to an increase in sponsorship commitments that will enhance community engagement and promote local events, businesses, and initiatives.

Public Safety
The Police Division is requesting an additional $150,000 for the Public Safety Camera System Maintenance account to cover contracted services for the automated license plate recognition (ALPR) cameras. This includes annual system maintenance, ongoing technical support, and necessary service updates to ensure the system remains fully operational and effective in enhancing public safety.

City Clerk Department
The City Clerk’s department requests: (1) the reclassification of two Administrative Technician positions to Records Technicians which can be implemented without additional funding in fiscal year 2024/25 due to vacancies in the department; and future budgets will require an increase in approximately $5,000 annually for each position; and (2) to rename the Permit Technician position to Records Technician, which has no budgetary impact, to streamline and align all three technician positions in the department. Based on citywide evolving needs specialized records management expertise is essential for operational continuity, maintaining compliance, improving service delivery, and ensuring records accessibility.

OUTSTANDING PENSION OBLIGATION
In October 2024, the Financial Advisory Commission (FAC) formed a subcommittee to study the actuarial reports to make recommendations for Additional Discretionary Payments (ADPs) to CalPERS. The subcommittee set a funded status target for the pension fund, a target balance for the trust, and provided for annual budgeting of ongoing ADP’s as fiscal conditions allow, based on market conditions and future actuarial reports’ funded status.

Based on the FY 2023/24 ending surplus, Staff recommends allocating funds to the following:
• Send an ADP of $4 million to CalPERS using unassigned reserves. Staff has received an updated projected unfunded accrued liability balance as of June 30, 2025, with the payment required to be completed by April 30, 2025.

The Council may modify the recommendation or request additional information regarding the report.
___________________________________________________________________________ In summary, the City ended FY 2023/24 in a stronger financial position than initially projected and remains on solid footing as it approaches the end of the current fiscal year. However, given the uncertainties in the current economic climate, it is essential to remain cautious and adaptable. This budget update includes strategic adjustments to maintain a prudent yet practical 224 CLICK HERE to Return to Agenda
financial plan, allowing the City to prioritize building reserves, addressing liabilities, investing in infrastructure, and delivering essential programs, services, and events for the community. Staff will continue to closely track economic trends and budget performance to ensure the City can quickly respond to any financial shifts. City department spending remains in line with projections, and if revenues continue to meet or exceed expectations, the City is on track to conclude the fiscal year with a budget surplus.

All budget projections for both the General Fund and other Funds will continue to be monitored during the Spring of 2025 and an additional update shall be provided during the next FY 2024/25 Budget Update Report.
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City of La Quinta FY 2024/25
Recommended Budget Adjustments
Exhibit 1
Account No. Description Revenues Expenses

REVENUE
Charges for Services
101-0000-42415 Tentative Tract Map 20,000
Fines, Forfeitures & Abatements
101-0000-42709 False Alarm Fees- Police 25,000
101-0000-42710 False Alarm Fees- Fire 50,000
Intergovernmental
101-0000-43633 CSA 152 Assessments 320,000
Miscellaneous
101-0000-42301 Miscellaneous Revenue 250,000
101-0000-42305 Miscellaneous Reimbursements 30,000

EXPENSES
Marketing
101-3007-60450 Sponsorships/Advertising 25,000
Public Safety
101-2001-60692 Public Safety Camera System Maintenance 150,000 TOTAL GENERAL FUND 695,000 175,000
General Fund (101)
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City of La Quinta
CITY COUNCIL MEETING: April 1, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH

PACIFIC PLAY SYSTEMS, INC FOR PLAYGROUND DESIGN AND INSTALLATION SERVICES FOR ADAMS PARK PLAYGROUND REPLACEMENT PROJECT NO. 2024- 23 RECOMMENDATION
Approve Agreement for Contract Services with Pacific Play Systems, Inc. for playground design and installation services for Adams Park Playground Replacement Project No. 2024-23; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
 The playground equipment and mist system at Adams Park (Park) have reached the end of useful life and need replacement.
 The City utilizes purchasing agencies such as California Multiple Award Schedule (CMAS) for procurement of goods and services at a discounted rate. Pacific Play Systems, Inc., (Pacific) submitted a proposal for new playground designs to replace the existing playground equipment utilizing CMAS.  On March 10, 2025, the Arts and Community Services Commission (ACSC) reviewed playground designs and recommended this design option to be presented to Council for consideration.

FISCAL IMPACT
Fiscal year (FY) 2024-25 budget includes funding in the amount of $485,780 to replace the playground equipment in the Park Equipment & Facility Replacement Fund (Account No. 501-0000-71060). This amount includes $100,000 in contingency funds.

ITEM COST
Playground Equipment $ 355,780
Removal and Fencing $ 30,000
Contingency Amount $ 100,000
TOTAL: $ 485,780
BUSINESS SESSION ITEM NO. 2
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BACKGROUND/ANALYSIS
The Park was constructed in 1994 and is well used by the community. Park amenities include two playground areas with full shade structures, one for ages 2-5 and the other for ages 5-12, a mist system, picnic areas, a volleyball court, and a perimeter walking path. The playground equipment and mist system at the park have reached the end of useful life and are recommended to be replaced.

The City utilizes purchasing agencies such as CMAS for procurement of goods and services at discounted rates, which complies with the City’s Purchasing and Contracting Policy to streamline the purchasing process.

Pacific submitted two options to replace the playground equipment at the Park through CMAS: Option 1 – is basic playground design comprised of swings, slides, and play features priced at $308,867; and Option 2 – enhanced playground design priced at $355,780 providing additional musical features, interactive marble board, colored half balls, steppers, etc. in addition to the basic Option 1 offering a superior playground set and greater value to the community as the Park is heavily used.

On March 10, 2025, the ACSC reviewed both design options submitted by Pacific and recommended Option 2 enhanced design for Council’s consideration.

Proposed is an agreement with Pacific for design and installation of new playground equipment at the Park which includes playground areas for ages 2-5 years and 5-12 years, for a total not to exceed amount of $355,780 (Attachment 1). Renderings of the proposed playground are included as Attachment 2. Pacific also provided a quote to demolish the existing playgrounds for $73,555 (Attachment 3).

Staff recommends utilizing the City’s On-Call Maintenance Services contractor for demolition services which include supplying temporary construction fencing, and disposal of the existing play structures and safety surfaces at a cost of $30,000, which would net the City cost savings of $43,555.

ALTERNATIVES
Council may elect not to approve this playground design and direct staff to seek other options.

Prepared by: Dianne Hansen, Maintenance & Operations Superintendent Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Agreement for contract services with Pacific Play Systems, Inc.

2. Pacific Playground Design

3. Pacific Demolition Proposal
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ATTACHMENT 1

AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Pacific Play Systems, Inc., (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Project No 2024-23 Adams Park to replace playground equipment as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”).

Contracting Party represents and warrants that Contracting Party is a provider of firstclass work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be 229 CLICK HERE to Return to Agenda
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performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.
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1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Three-Hundred Fifty-Five Thousand, Seven-Hundred and Eighty Dollars ($355,780), (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any 231 CLICK HERE to Return to Agenda
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greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on or around April 5, 2025 and terminate on, before, or before September 1, 2025 on completion and acceptance of installation. This Agreement may be extended due to unforeseeable delays upon mutual agreement by both parties (“Extended Term”), and executed in writing.

4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of 232 CLICK HERE to Return to Agenda
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Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Pacific Play Systems, Inc.
3288 Grey Hawk Court
Carlsbad, CA 92010
Atlanta, GA 30318
ATTN: Alex Compos, Vice President
(b) City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
ATTN: Dianne Hansen, M&O Superintendent
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as Dianne Hansen, Maintenance & Operations Superintendent or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved 233 CLICK HERE to Return to Agenda
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transfer shall release Contracting Party of any liability hereunder without the express consent of City.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

5. INSURANCE.

6. INDEMNIFICATION.

7. RECORDS AND REPORTS.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and 235 CLICK HERE to Return to Agenda
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enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.
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7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long 237 CLICK HERE to Return to Agenda
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as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by 238 CLICK HERE to Return to Agenda
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the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 239 CLICK HERE to Return to Agenda
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No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

10. MISCELLANEOUS PROVISIONS.

To City:

CITY OF LA QUINTA
Attn: Dianne Hansen, M&O Superintendent
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

Pacific Play Systems, Inc.

Attn: Alex Campos, Vice President
3288 Grey Hawk Court
Carlsbad, CA 92010

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
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10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation

JON McMILLEN, City Manager
City of La Quinta, California
Dated:

CONTRACTING PARTY:

By:

Name: Alex Campos
Title: Vice President
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
By:

Name:

Title:

APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

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La Quinta City CouncilApril 1, 2025

La Quinta City Council
April 1, 2025