Agenda packet — La Quinta City Council, April 15, 2025 (part 1 of 2)

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CITY COUNCIL AGENDA Page 1 of 8 APRIL 15, 2025

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, APRIL 15, 2025
3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via www.laquintaca.gov/livemeetings.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda.

The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

CONFIRMATION OF AGENDA

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
 ADDED PRESENTATION NO. A – COACHELLA
MUSIC FESTIVAL 2025 WEEKEND 1 – TRAFFIC

IMPACTS UPDATE BY GOLDENVOICE
CITY COUNCIL AGENDA Page 2 of 8 APRIL 15, 2025

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

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1. APPROVE COUNCIL MEETING MINUTES DATED MARCH 18, 2025 9

2. APPROVE COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING MINUTES DATED MARCH 20, 2025
21 3. APPROVE COUNCIL MEETING MINUTES DATED APRIL 1, 2025 27

4. ADOPT RESOLUTION TO APPROVE THE CITY'S PROJECT LIST FOR FISCAL YEAR 2025/26 FOR SENATE BILL 1 - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FUNDING [RESOLUTION NO. 2025-009]
37 5. APPROVE FISCAL YEAR 2025/26 THROUGH 2028/29 MEASURE A HALF

CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN
43 CLICK HERE to Return to Agenda

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
NAME OF CASE: CITY OF LA QUINTA V. SILVERROCK DEVELOPMENT COMPANY, ET AL. (RIVERSIDE COUNTY SUP. CT. CASE NO. CVPS2404750)

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

UPDATE BY GOLDENVOICE

1. SILVERROCK (FORMERLY TALUS) DEVELOPMENT PROJECT – STATUS UPDATE

2. CV HOUSING FIRST PROGRAM UPDATE BY COACHELLA VALLEY

ASSOCIATION OF GOVERNMENTS CHIEF OPERATING OFFICER ERICA FELCI A. Added Presentation >>> COACHELLA MUSIC FESTIVAL 2025 WEEKEND 1 – CITY COUNCIL AGENDA Page 3 of 8 APRIL 15, 2025

6. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH PALMS TO

PINES PRINTING FOR PROMOTIONAL AND PRINTING SERVICES
45 7. APPROVE ADDITIONAL CONTRACT SPENDING AUTHORITY FOR CITY CONTRACTED VENDORS IN FISCAL YEAR 2025/26 FOR ADDITIONAL WORK AND SERVICES OUTSIDE OF THE PROJECTS’ SCOPE OF WORK
77 8. APPROVE AMENDMENT NO. 4 TO SOFTWARE AS A SERVICE AGREEMENT

WITH TYLER TECHNOLOGIES INC FOR ENERGOV PERMITTING AND

LICENSING SOFTWARE
81 9. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND

ADVERTISE FOR BID THE PAVEMENT MANAGEMENT PLAN FISCAL YEAR 2024/25 COVE AREA SLURRY SEAL IMPROVEMENTS PROJECT
NO. 2024-03
89 10. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE AND

ADVERTISE FOR BID THE FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02
93 11. APPROVE PURCHASE AND UPFITS OF A 2025 CHEVROLET 2500

SILVERADO WORK TRUCK FROM PARADISE CHEVROLET CADILLAC
109

12. AUTHORIZE OVERNIGHT TRAVEL FOR DESIGN AND DEVELOPMENT

DEPARTMENT DATA REPORTING SPECIALIST AND HUB MANAGER TO ATTEND TYLER CONNECT 2025 ANNUAL CONFERENCE IN SAN ANTONIO, TEXAS, MAY 11-14, 2025
113

13. APPROVE DEMAND REGISTERS DATED MARCH 28 AND APRIL 4, 2025 115

14. APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED JANUARY 10, FEBRUARY 7, AND MARCH 7, 2025 131

BUSINESS SESSION
PAGE
139
147
155
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1. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING SECTIONS

8.02.020 AND 8.06.020 OF TITLE 8 OF THE LA QUINTA MUNICIPAL CODE TO EXEMPT FROM PERMIT FENCES NOT OVER 7 FEET IN HEIGHT
[ORDINANCE NO. 622]

2. APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER
COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR 2025/26

3. APPROVE CIVIC CENTER CAMPUS LAKE MAINTENANCE AND AUTHORIZE

SPENDING FOR RELATED EXPENSES WITH SOUTHWEST AQUATICS, INC AND VARIABLE SPEED SOLUTIONS, INC IN FISCAL YEAR 2024/25 CITY COUNCIL AGENDA Page 4 of 8 APRIL 15, 2025

STUDY SESSION – None
PUBLIC HEARINGS – 5:00 p.m. or thereafter
For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item; comments are limited to three (3) minutes (approximately 350 words).

Any person may submit written comments to the City Council prior to the public hearing and/or may appear and be heard in support of or opposition to the project(s) at the time of the public hearing. If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at or prior to the public hearing.

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1. ADOPT RESOLUTION TO APPROVE LANDMARK DESIGNATION 2025-0001

FOR A SINGLE-FAMILY RESIDENCE LOCATED AT NORTHWEST CORNER OF AVENIDA DIAZ AND AVENIDA MONTEZUMA; CEQA: THE DESIGN AND

DEVELOPMENT DEPARTMENT HAS DETERMINED THAT THIS PROJECT IS

EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT REVIEW PURSUANT TO SECTION 15301, CLASS 1 EXISTING FACILITIES; LOCATION: 51495 AVENIDA DIAZ [RESOLUTION NO. 2025-010]
159

DEPARTMENTAL REPORTS
PAGE

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK – UPDATE ON RESOLUTION NO. 2025-001 AUTHORIZING

TEMPORARY CONDITIONS RELATED TO THE SHORT-TERM VACATION

RENTAL PROGRAM
189

4. COMMUNITY SERVICES

5. DESIGN AND DEVELOPMENT

6. FINANCE

7. PUBLIC SAFETY

8. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND SUSTAINABILITY COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

7. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

8. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez) CLICK HERE to Return to Agenda
CITY COUNCIL AGENDA Page 5 of 8 APRIL 15, 2025

9. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

10. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

11. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

12. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

13. COMMUNITY SERVICE GRANT REVIEW COMMITTEE (Fitzpatrick & McGarrey)

14. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

15. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez)

16. LEAGUE OF CALIFORNIA CITIES – ENVIRONMENTAL QUALITY POLICY COMMITTEE (McGarrey)

17. LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE RIVERSIDE COUNTY DIVISION (McGarrey)

18. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

19. CVAG PUBLIC SAFETY COMMITTEE (Peña)

20. CVAG HOMELESSNESS COMMITTEE (Peña)

21. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

22. SUNLINE TRANSIT AGENCY (Peña)

23. ART PURCHASE COMMITTEE (Sanchez & McGarrey)

24. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Sanchez)

25. CALIFORNIA ASSOCIATION OF LOCAL AGENCY FORMATION COMMISSION (Sanchez)

26. COACHELLA VALLEY ANIMAL CAMPUS COMMISSION (Sanchez)

27. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez)

28. RIVERSIDE COUNTY AIRPORT LAND USE COMMISSION (Sanchez)

29. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

30. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Sanchez)

31. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL (Sanchez)

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on May 6, 2025, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on April 11, 2025.

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CITY COUNCIL AGENDA Page 6 of 8 APRIL 15, 2025

DATED: April 11, 2025
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
 Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

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CITY COUNCIL AGENDA Page 7 of 8 APRIL 15, 2025

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.
*** TELECONFERENCE PROCEDURES***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Pursuant to Government Code § 54953(f) [AB 2449, Stats. 2022, Ch. 285, Rubio].

Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

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CITY COUNCIL AGENDA Page 8 of 8 APRIL 15, 2025

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/86171130130
Meeting ID: 861 7113 0130
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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CITY COUNCIL MINUTES Page 1 of 12 MARCH 18, 2025

CITY COUNCIL

MINUTES
TUESDAY, MARCH 18, 2025

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Sanchez, and Mayor Evans Councilmember Peña joined the meeting at 5:51 p.m.

ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed

CLOSED SESSION

Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657

CVPS2404750)

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON THE

SOUTH SIDE OF CALLE TAMPICO, NORTH OF AVENIDA LA FONDA, AND

EAST OF DESERT CLUB DRIVE, AND NORTH AND SOUTH SIDES OF MAIN CONSENT CALENDAR ITEM NO. 19
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CITY COUNCIL MINUTES Page 2 of 12 MARCH 18, 2025
STREET; (ASSESSOR PARCEL NUMBERS: 770-123-011, 770-124-010, AND 770-124-012)
CITY NEGOTIATOR: JON MCMILLEN, CITY MANAGER
NEGOTIATING PARTY: GATHER CAPITAL INC.

PROPERTY OWNER: CITY OF LA QUINTA
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:03 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:11 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

Mayor Evans said Council will reconvene Closed Session after the Open Session portion of the meeting.

City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):
 CLOSED SESSION ITEM NO. 1 – Council will continue consideration of this item after the open session portion of tonight’s meeting;
 CLOSED SESSION ITEM NO. 2 – Council will continue consideration of this item after the open session portion of tonight’s meeting; and  CLOSED SESSION ITEM NO. 3 – no reportable action.

PLEDGE OF ALLEGIANCE
Mayor Evans led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Jodi Bemis, Indio – owner of Desert Feedback; spoke of the benefits of permitting backyard chickens/laying hens to La Quinta residents.

Councilmember Sanchez spoke in support of backyard hens on small residential lots.

PUBLIC SPEAKER: Dr. Vincent James DePinto, Indio – retired trauma surgeon; proposed a compromise allowing off-leash dogs at SilverRock Park during certain hours.

PUBLIC SPEAKER: Bruce Issadore, La Quinta – Massachusetts (MA) attorney; winter season La Quinta resident; explained the off-leash compromise reached in his MA home town; and requested that La Quinta develop a program to allow dogs off-leash at SilverRock Park.

PUBLIC SPEAKER: Roberta Bennett, La Quinta – read into the record comments she provided as a hand-out regarding various ways to allow off-leash dogs at SilverRock Park. 10 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 3 of 12 MARCH 18, 2025
Council discussed current and proposed dog parks; and the pros and cons of on- and offleash dogs in open areas.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. SILVERROCK (FORMERLY TALUS) DEVELOPMENT PROJECT – STATUS UPDATE
City Attorney Ihrke said on August 5, 2024, SilverRock Development Company LLC and its affiliates (debtors), collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings. Prior Announcements regarding the bankruptcy case are available on the City’s website at www.laquintaca.gov/taluslq.

On March 12, 2025, the U. S. Bankruptcy Court heard and approved the Debtor’s Motion Authorizing and Approving Bid Procedures.

Mr. Ihrke reiterated prior announcements, including that:
(1) The U.S. Bankruptcy Court-approved a Chief Restructuring Officer (CRO), an independent fiduciary responsible for the administration of the debtor’s estate through the bankruptcy case, and
(2) SDC is now managed by a former bankruptcy judge Christopher Sontchi, who controls decisions on behalf of the debtor and debtors’ estate, which primarily consists of the real property and partially developed project.

Pursuant to motion of the bankruptcy court, the CRO, on behalf of the debtor SDC, retained Jones, Land, LaSalle (JLL) as the brokerage firm to research and market the sale of the debtor’s estate to secure a future developer to complete the project. The above-mentioned “Bid Procedures,” approved by the bankruptcy court, allow for the marketing and selling of the project, and ensure the City provides input and consideration in the process, as well as the City’s right to approve the project developer going forward.

As the name implies, the “Bid Procedures” set forth the “ground rules” for any potential developers and financing for the property acquisition and its development. The ground rules include, among other provisions, deadlines by which interested buyers and potential developers, known as a “stalking horse,” must notify JLL and submit bids, as well as deadlines for approving comprehensive bids for purchasing the property and developing the project.

The ”Bid Procedures” have an aggressive schedule, slating the selection of a successful bidder by mid-August 2025, and the sale of the debtors assets by mid-October 2025; the 11 CLICK HERE to Return to Agenda
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schedule also integrates other deadlines and the court-approved City input and approval rights throughout the process.

On March 12, 2025, the U. S. Bankruptcy Court also heard a Motion for Relief from the Automatic Stay brought by three subcontractors, specifically White’s Steel, Inc., Rowan Electric, and Gauston Corp., of one of the primary contractors for the project, RD Olson Construction Company. RD Olson opposed the motion. The debtor, the City, and other parties also opposed this motion because, even though this motion primarily affected RD Olson and its subcontractors, a relief from the automatic stay would allow these three subcontractors to proceed with their lawsuits filed in Riverside County Superior Cout, which have been consolidated with approximately 30 other lawsuits, all of which have been stayed by the bankruptcy proceedings.

The City and other parties argued that allowing the relief from the automatic stay would not be in the best interest of the respective parties or consistent with “judicial economy,” or the concept of “one case at a time,” given all courts’ limited resources. This is because the debtor, the City, RD Olson, and presumably multiple other interested parties, that are part of the bankruptcy proceedings, will be required to defend their respective interests if the Riverside County Superior Court proceedings for the three subcontractors move forward, instead of doing so for all of the consolidated cases.

The bankruptcy court continued the hearing on this matter until its next Omnibus Hearing scheduled for April 15, 2025, in order to review relevant case law and determine whether allowing the three subcontractors to pursue their damages claims for breach of contract against RD Olson would impermissibly affect the debtors and the debtors’ estate.

City Manager McMillen said there has been tremendous interest in the project from developers who have reached out to him; and the process is consistent for developers, and they are being referred to the CRO, who then in turn refers them to JLL.

Mayor Evans noted that only approximately 130 acres of the SilverRock project site, which is partially developed, is subject to the bankruptcy proceedings as it is owned by the debtors, and the remaining 395 acres of the site are owned by the City and not subject to the bankruptcy proceedings.

2. DESERT RECREATION DISTRICT (DRD) PROGRAM UPDATE BY AQUATICS

COORDINATOR NICHOLAS TORRES AND RECREATIONAL SPECIALIST

KYLE PLEMING
PRESENTERS: Mr. Pleming and Mr. Torres provided a detailed overview of DRD’s programs, classes, and events offered at the Fritz Burns pool, including attendance, partnerships, and patrons’ testimonials.

Council discussed the Washington Street Apartments program; capacity of programs; scholarships; program costs; efforts to grow the programs; drowning statistics; Riverside County First Five program contract and funding; partnerships with agencies and 12 CLICK HERE to Return to Agenda
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corporations; safety of public pools in La Quinta; parking arrangements at the Fritz Burns Park between pool and pickleball users; satisfaction of parking signage and parking permits; and requested the attendance of Lenny the Landshark at City other events.

CONSENT CALENDAR

1. APPROVE COUNCIL MEETING MINUTES OF MARCH 4, 2025

2. EXCUSE ABSENCES OF (1) CHAIRPERSON BIONDI FROM THE MARCH 10, 2025, ARTS AND COMMUNITY SERVICES COMMISSION MEETING AND (2) COMMISSIONERS NIETO AND HERNANDEZ FROM THE MARCH 11, 2025,

PLANNING COMMISSION MEETING

3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH ALBERT A.

WEBB ASSOCIATES FOR DESIGN SERVICES FOR THE WASHINGTON
STREET CONNECTOR (PROJECT NO. 2023-09) TO ART AND MUSIC LINE

AND CV LINK PROJECTS

4. APPROVE AMENDMENT NO. 4 TO AGREEMENT FOR CONTRACT SERVICES

WITH VINTAGE ELECTRIC FOR ON-CALL ELECTRICAL SERVICES

5. ACCEPT FISCAL YEAR 2024/25 PAVEMENT MANAGEMENT PLAN PROJECT NO. 2024-12 FOR FRED WARING DRIVE AND MISCELLANEOUS LOCATIONS

6. REVIEW GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORTS FOR CALENDAR YEAR 2024 AND AUTHORIZE SUBMITTAL TO THE GOVERNOR’S OFFICE OF LAND USE AND CLIMATE INNOVATION AND

THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT; CEQA: MAKE A DETERMINATION THAT THIS ACTION IS NOT A PROJECT AS DEFINED IN SECTION 15378(b)(2) OF THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT

7. RECEIVE AND FILE SECOND QUARTER FISCAL YEAR 2024/25 TREASURY REPORTS FOR OCTOBER, NOVEMBER, AND DECEMBER 2025

8. APPROVE DEMAND REGISTERS DATED FEBRUARY 28 AND MARCH 7, 2025

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve the Consent Calendar as presented. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).

BUSINESS SESSION

1. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING TITLE 7 HISTORIC PRESERVATION FOR MILLS ACT CONTRACTS AND DEDESIGNATION PROCEDURES OF LANDMARK PROPERTIES AND 13 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 6 of 12 MARCH 18, 2025
DISTRICTS; CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15061 (b)(3) COMMON SENSE
EXEMPTION; LOCATION: CITY-WIDE [ORDINANCE NO. 621]
Design and Development Director Castro presented the staff report, which is on file in the Clerk’s Office.

Council discussed de-designation activation if landmark properties are not maintained; periodic monitoring of all Mills Act properties; ability of owners of de-designated properties to reapply; cost to maintain landmark properties being generally greater than the property tax discount estimated at 40 to 60 percent.

City Attorney Ihrke explained the one-year wait period to reapply after a property is rejected for designation, or de-designation occurs; and potential tax consequences if noncompliant with the Mills Act agreement – property taxes would revert to levels prior to landmark designation and possible penalties may be assessed.

PUBLIC SPEAKER: Michael Paganelli, La Quinta – spoke in support of the proposed code amendments; his property located at 51407 Avenida Velasco is designated as a landmark; noted the co-owner, Michael Chanco, serves on the La Quinta Historical Society Board of Directors.

PUBLIC SPEAKER: Linda Williams, La Quinta – spoke in support of the proposed code amendments; said the Historical Society would attempt to assist any owners facing dedesignation; said folks come to La Quinta in search of historic properties and tax break would help and may encourage other folks to pursue landmark designations.

City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from La Quinta residents Robert Lindemann and Ulla Lemborn in support of the proposed amendments to Title 7 Historic Preservation, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.

MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarrey to make a finding, included in Ordinance No. 621 that adopting this ordinance is exempt under the California Environmental Quality Act pursuant to Section 15061 (b)(3) Review of Exemptions – Common Sense Rule and is consistent with the previously approved General Plan 2035 Environmental Impact Report. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).

MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarrey to take up Ordinance No. 621 by title and number only and waive further reading amending Title 7 Historic Preservation of the La Quinta Municipal Code by adding Section

7.06.050 regarding De-designation of a Landmark Property or District and Chapter 7.09 regarding Mills Act contracts, as presented. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).
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City Clerk Radeva read the following title of Ordinance No. 621 into the record:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 7 HISTORIC PRESERVATION OF THE LA QUINTA MUNICIPAL CODE BY ADDING SECTION 7.06.050 REGARDING DEDESIGNATION OF A LANDMARK PROPERTY OR DISTRICT AND CHAPTER

7.09 REGARDING MILLS ACT CONTRACTS
MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarrey to introduce at first reading Ordinance No. 621 amending Title 7 Historic Preservation of the La Quinta Municipal Code by adding Section 7.06.050 regarding De-designation of a Landmark Property or District and Chapter 7.09 regarding Mills Act contracts, as presented. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).

2. ADOPT RESOLUTION TO UPDATE THE CITY’S AGENCY CREDIT CARD AND E-CHECK PASS-THROUGH SERVICE FEES [RESOLUTION NO. 2025-006] City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office.

Council discussed how notices of fee changes will be advertised; and that these passthrough fees are now standard, but fees can be avoided by paying with a paper check.

MOTION – A motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to adopt Resolution No. 2025-006 as presented:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE CITY’S AGENCY CREDIT CARD AND ECHECK PASS-THROUGH SERVICE FEES Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).

3. APPROVE COACHELLA VALLEY POWER AGENCY (CVPA) JOINT POWERS

AGREEMENT (JPA)
Communications Specialist Barkas presented the staff report, which is on file in the Clerk’s Office with additional information provided by City Manager McMillen.

PUBLIC SPEAKER: Philip Bettencourt, La Quinta – supports incorporation of comments by the Center for Economic Justice; concerned that quarterly meetings will not be enough to address issues of the new entity; and noted it would be beneficial for any CVPA subcommittees/subgroups to include perspective of the agriculture sector.

PUBLIC SPEAKER: Emanuel Martinez, Program Manager with Coachella Valley Association of Governments (CVAG) – spoke of partner entities committed and dates expected to join the CVPA.

Council discussed IID’s role in the JPA and the future; the need for this regional solution; reasons power capacity was voted the number one issue by residents at the 2025 Annual Community Workshop; La Quinta being the first agency to join the proposed CVPA; and 15 CLICK HERE to Return to Agenda
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Council thanked City Manager McMillen for learning all that is required regarding power delivery and being instrumental in developing solutions.

City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from La Quinta resident Philip Bettencourt in support of the proposed CVPA JPA and providing general comments, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to approve the Coachella Valley Power Agency Joint Powers Agreement as presented.

Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).

COUNCILMEMBER PEÑA JOINED THE MEETING AT 5:51 P.M.

STUDY SESSION

1. DISCUSS TURF REPLACEMENT FOR SILVERROCK RESORT GOLF
COURSE
Randy Duncan, General Manager of SilverRock Golf Course with Landmark Golf Management, LLP (Landmark), contracted by the City for golf operations and maintenance services, presented the staff report, which is on file in the Clerk’s Office.

PRESENTER: Joe Gill, Vice President with Landmark – explained the test seeding trial done on the 5th hole in 2024; the survey/feedback received; provided an overview of the re-seeding process, timing, grass conditions and recommended replacing the grass on the front 9 holes during summer 2025, with the back 9 holes remaining open, and all 18 holes open for play in September; and repeating the same process by replacing the grass on the back 9 holes during summer 2026, while the front 9 holes remain open.

Council reached a consensus and expressed general support for Landmark’s recommendation to replace the turf at the SilverRock Resort Golf Course as presented, with the front 9 holes in summer of 2025 and the back 9 holes in summer of 2026, with the Bermuda Latitude 36 variant and Mini-Verde on the greens, and directed staff to bring this item back for consideration on the Consent Calendar at the April 1, 2025, regular meeting in order to appropriate the required funding to move forward with the project.

City Manager McMillen explained the funding sources available for the project.

2. DISCUSS MASTER PLANNING, VISTA SANTA ROSA (VSR) DESIGN

GUIDELINES, AND COMMUNITY OUTREACH RELATING TO THE SOUTHERN

SPHERE OF INFLUENCE (SOI) AREA
Planning Manager Flores introduced Senior Planner Nespor and Consulting Planner Criste, President of Terra Nova Planning and Research, who presented the staff report, which is on file in the Clerk’s Office.
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Council discussed the need to conduct an Environmental Impact Report (EIR); less intense options than a full EIR; ability of developers to utilize an EIR done by the City; coverage of the EIR regarding a possible expanded areas beyond the SOI; rolling a new EIR into the General Plan (GP) update scheduled for 2033; VSR Design Guidelines were prepared by Riverside County; individual landowners could not be annexed without the EIR; and interested landowners could contribute to the cost of the EIR.

PUBLIC SPEAKER: David Isen, Indian Wells resident, representing Locale Concierge and Desert Rodeo – owns land in VSR, in support of the area being annexed into La Quinta as quickly as possible; and offered to assist in any way.

PUBLIC SPEAKER: Micheal Nigosian, Indian Wells resident, representing Nigosian Family Farms, Inc. – said his family has owned land in VSR since 1956, currently owns 40 acres, and is in support of annexing the area into La Quinta’s city boundaries.

The following citizens submitted “Request to Speak” forms indicating they did not wish to speak but left the following WRITTEN COMMENTS:
 J.R, La Quinta – supports annexing La Quinta’s SOI in the city boundaries.  Roberick and Terri Lindmar, Thermal – support annexing La Quinta’s SOI in the city boundaries.
 Julie Rodriguez, La Quinta – supports annexing La Quinta’s SOI in the city boundaries; and in favor of hens on property.

PUBLIC SPEAKER: Gayle Cady, VSR – original petitioner for the VSR community; would like to see the community maintain its equestrian overlay as there are many owners who own horses; supports the master plan; would like to be appointed to any steering committee; and prefers to be annexed into the City of La Quinta rather than any other surrounding city.

PUBLIC SPEAKER: Vicktor and Lilia Niño – 20-acre small farmer since 1999, have resided in the Coachella Valley since 1957, live just outside the La Quinta SOI area; support including the community in all proposed plans.

Council discussed the process of creating the Master Plan being the only way to move forward; revisiting the financial analysis; critical to understand the pros and cons of annexation; La Quinta’s only growth potential being eastward; importance of input from residents of VSR; maintaining the beauty of VSR; developing the community input plan more important to complete first before publishing a Request for Proposals (RFP) for the Master Plan; critical to examine infrastructure needed now and in the future; CEQA and EIR may change with changes in California; land use analysis may result in differences between what VSR community wishes and what revenue needs are so more community input is imperative; unadvisable to be in competition with other cities for annexation; and community outreach to be part of developing the VSR Master Plan – a parallel process, and part of the scope of work of any RFP.
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Council reached a consensus and directed staff to proceed with preparing an RFP to seek planning consultant teams to prepare a Master Plan, including community outreach in the scope of work, and return to Council with a Business Item to approve the agreement with the recommended Master Plan consultant, with funds to be appropriated from fiscal year 2025-2026 City budget.

PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – None
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Fitzpatrick reported her attendance, along with Mayor Pro Tem McGarrey, at the Women’s Empowerment Gala in Palm Springs, and 100th birthday celebration for Mary Hepp at The Palms at La Quinta Gracious Living.

Mayor Evans reported on her and Mayor Pro Tem McGarrey’s attendance at the Ophelia Project (supported by the City of La Quinta) Annual Scholarship Luncheon held on March 18, 2025, in Rancho Mirage, and enumerated the many scholarships given away.

Mayor Pro Tem McGarrey reported on her and other Councilmembers’ attendance at the groundbreaking ceremony and lease renewal signing, between the Coachella Valley Water District and Riverside County, who partnered with The KYA Group on modernizing the park, at Lake Cahuilla Veterans Regional Park, held on March 8, 2025; (Councilmember Sanchez noted that it was La Quinta who repaved the road leading up to the park); the very successful Boys and Girls Club of Coachella Valley Grand Auction at the Hyatt Regency Indian Wells Resort & Spa on March 8, 2025; Coffee-with-a-Cop event held at Dunkin’ Donuts in La Quinta; 100th birthday celebration for Mary Hepp and presented her with a Certificate of Recognition from the City; and the League of California Cities Legislative Update.

Councilmember Sanchez reported on his and other Councilmembers’ attendance at the Senator Ochoa Bogh Community Swearing-In Ceremony held on March 7, 2025, at the Indian Wells Theatre on the California State University San Bernardino Palm Desert Campus; the FIND Food Bank Coachella Valley “Hunger Heroes” annual Guardians Breakfast event held on March 17, 2025; and noted the upcoming FIND Food Bank Telethon for donations is scheduled for April 4, 2025.

Mayor Evans reported on her attendance at the Greater Coachella Valley Chamber Legislative Breakfast held by Riverside County Supervisor Perez on March 10, 2025, at SunLine Transit Agency.

Councilmember Peña reported on his attendance at the American Mosquito Control District (AMCA) Annual Meeting held in San Juan, Puerto Rico, March 3-7, 2025, which was well attended, and noted that the Coachella Valley Mosquito and Vector Control District is nationally recognized as a leader in the industry; and the ceremony honoring 18 CLICK HERE to Return to Agenda
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former Coachella Valley Congresswoman Mary Bono with a star dedication on the Palm Springs Walk of the Stars held today, March 18, 2025.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2025, Councilmember Fitzpatrick reported on her participation in the following organizations’ meetings:
 RIVERSIDE COUNTY CITY SELECTION COMMITTEE (attended on behalf of Mayor Evans)
 RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
La Quinta’s representative for 2025, Councilmember Sanchez reported on his participation in the following organizations’ meetings:
 ANIMAL CAMPUS COMMISSION
 RIVERSIDE COUNTY CITY SELECTION COMMITTEE
 CALIFORNIA ASSOCIATION OF LOCAL AGENCY FORMATION COMMISSION  SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
Councilmember Sanchez said he was appointed by the Riverside County City Selection Committee to serve on the Riverside County Airport Land Use Commission, which meets on the 2nd Thursday of the month at 9:30 a.m. in Riverside; asked the Council if anyone wished to serve as an alternate member, however, no one was available to make the commitment due to scheduling conflicts with serving on other outside agencies.

CLOSED SESSION – Continued

CVPS2404750)
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COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 7:01 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 7:47 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):
 CLOSED SESSION ITEM NO. 1 – no reportable action
Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office and Special Counsel, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024, Council meeting.
 CLOSED SESSION ITEM NO. 2 – no reportable action

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Peña/McGarrey to adjourn at 7:47 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING

SPECIAL JOINT MEETING

OF THE CITY COUNCIL, BOARDS,

COMMISSIONS, AND COMMITTEES

MINUTES
WEDNESDAY, MARCH 20, 2025

CALL TO ORDER
A special joint meeting of the La Quinta City Council, Boards, Commissions, and Committees was called to order at 5:09 p.m. by Mayor Evans.

ROLL CALL COUNCIL:

Present: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans

Absent: None
ROLL CALL FINANCIAL ADVISORY COMMISSION (FAC):

Present: Commissioners Batavick, Kiehl, Lee, Mast, Way, and Chairperson Dorsey

Absent: Commissioners Anderson
ROLL CALL PLANNING COMMISSION (PC):

Present: Commissioners Guerrero, Hundt, McCune, Nieto, Tyerman, and Chairperson Hassett

Absent: Commissioner Hernandez
ROLL CALL HOUSING COMMISSION (HC):

Present: Commissioners Christopherson, Pacheco, and Vice-Chair Paltin

Absent: Commissioner Gaeta-Mejia
Vacancy: One (1)
ROLL CALL ARTS AND COMMUNITY SERVICES COMMISSION (CSC):

Present: Commissioners Beesemyer, Brower, Chiapperini, Webb, and Chairperson Biondi

Absent: None
ROLL CALL CONSTRUCTION BOARD OF APPEALS (CBA):

Present: Board Member Olson

Absent: Board Members Edwards, Leonhard, Morris, and Venuti

ROLL CALL COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (CVMVCD) BOARD OF TRUSTEES:

Present: Trustee Peña

Absent: None
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COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING ROLL CALL PALM SPRINGS AIRPORT COMMISSION (PSAC):

Present: Commissioner Kiehl

Absent: None
ROLL CALL COACHELLA VALLEY CONSERVATION COMMISSION – TRAILS MANAGEMENT SUBCOMMITTEE (CVCC TMS):

Present: None

Absent: Commissioner De Karlen
Vacancy: One (1)
CONFIRMATION OF AGENDA – Confirmed

PLEDGE OF ALLEGIANCE
Planning Commissioner Tyerman led the audience in the Pledge of Allegiance.

STUDY SESSION

1. UPDATES ON CITY PROJECTS AND DISCUSSION ON CITY-RELATED

MATTERS OF MUTUAL INTEREST
Mayor Evans and Councilmembers welcomed all participants to the annual special joint meeting, explained the purpose of the meeting, noted the vital importance of all Board, Commission, and Committee Members diverse contribution and technical expertise, and thanked them for their service and commitment.

Mayor Evans introduced Lieutenant Francisco (Frank) Velasco with the Riverside County Sheriff’s Department, La Quinta Division Fire Chief Richard Tovar with Riverside County Fire Department, and City Attorney William H. Ihrke with Rutan & Tucker LLP.

The following City staff introduced themselves and provided a brief overview of their respective departments’ roles and responsibilities:
 Jon McMillen, City Manager – citywide operations
 Christina Calderon, Community Services Deputy Director – community events; and Wellness Center community services, programs, and operations  Claudia Martinez, Finance Director – Finance Department  Martha Mendez, Public Safety Deputy Director – Police and Fire public safety contract services through Riverside County, and Code Compliance Division  Bryan McKinney, Public Works Director and City Engineer – Public Works Department encompassing facilities, parks, and streets maintenance and operations; and engineering
 Danny Castro, Design and Development Director – Planning Division, Building and Safety Division, and the Hub Permitting Center
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COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING  Gilbert Villalpando, Director of Business Unit and Housing Development – Information Technology, legislation, grants, marketing, waste management, housing development, and economic development
 Monika Radeva, City Clerk – legislative compliance, elections, records management, and short-term vacation rental program
A summary overview of the City’s 2024 accomplishments inclusive of completed and inprogress projects, community events and services, and new developments shown at the 2025 Community Workshop was presented via a video.

City Manager McMillen provided a brief description and status update of the following projects:
 SilverRock Resort Project (formerly Talus)
 Imperial Irrigation District Lease and Equipment Needs Director of Business Unit and Housing Development Villalpando provided an update on the City’s current economic development, and marketing and public information partnerships and outreach efforts and events.

Mr. Villalpando provided an overview of the HC meeting schedule, membership and required qualifications, and turned it over to HC Vice-Chair Pacheco who introduced herself; asked the HC Members present to introduce themselves; explained the roles and responsibilities of the HC; provided a summary of current housing improvement projects, including Dune Palm Mobile Home Park and the 28 affordable housing homes in the La Quinta Cove; and ongoing housing priorities, including State compliance, homelessness prevention partnerships, grant opportunities, and future affordable housing projects Mayor Evans explained the California Department of Housing and Community Development multi-step process utilized to plan housing needs in each region of the state, known as the Regional Housing Needs Allocation (RHNA) which determines La Quinta’s affordable housing units requirements; based on the most recent assessment completed in 2021, which covers the planning period of October 2021 through October 2029, La Quinta’s RHNA assessment is to build approximately 1,500 additional housing units by the end of the period; the City’s initiatives to acquire land for future affordable housing projects; and existing challenges with the lack of available electrical power capacity.

Design and Development Director Castro provided a brief description and status update of the following projects:
 Highway 111 Area Plan
 Sphere of Influence Expansion
PC Chairperson Hassett provided an overview of the PC meeting schedule, membership and required qualifications; asked the PC Members present to introduce themselves; explained the roles and responsibilities of the PC; and provided a summary of development projects approved in 2024:
 Bravo Estates
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COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING  Calle Estado Mixed-Use
 McQuaid Studio Mixed-Use
 Landmark Designation
 Travertine
 Flora at Jefferson Square
 Clube at Coral Mountain
 Andalusia
Finance Director Martinez provided an overview of the FAC meeting schedule, membership and required qualifications, and turned it over to Chairperson Dorsey who introduced himself; asked the FAC Members present to introduce themselves; explained the roles and responsibilities of the FAC; and provided a summary of upcoming projects:
 Adopt Fiscal Year 2025/26 Budget
 Long-range financial planning
 Financial transparency and engagement
 Long-term pension obligations
 Reserves
 Policies and procedures updates for all areas of Finance Community Services Deputy Director Calderon provided an overview of the ACSC meeting schedule, membership and required qualifications, and turned it over to Chairperson Biondi who introduced herself; asked the ACSC Members present to introduce themselves; explained the roles and responsibilities of the ACSC in the areas of community events, recreation, and art; and provided a summary of upcoming projects:
 Community murals
 La Quinta Youth Collective
 La Quinta Library artwork display
 Signal box art
 SilverRock Park art
CBA Board Member Olson introduced himself and said the CBA meets on as needed basis which is very rare.

Public Works Director / City Engineer McKinney provided a summary of projects completed in 2024:
 Dune Palms Road Bridge
 La Quinta Landscape – Cactus Flower
 Fiscal year 2023-24 Pavement Management Plan Slurry Seal – Phase 1  Highway 111 median landscape improvements
 Dune Palms Road pavement rehabilitation
 Sports Complex lighting replacement
 City Hall roof repair
 Citywide miscellaneous Americans with Disabilities Act improvements – Season’s neighborhood
 Eisenhower Drive retention basin rehabilitation
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COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING  Monroe Street bike land widening
 SilverRock Park are pedestals
Mr. McKinney provided a summary of project currently underway:
 Highway 111 Corridor – Specific Plan areas and roadway design  Cultural Campus
 Highway 111 resurfacing
 Operations and Maintenance Yard
 Washington Street connector to Avenue 48 Art and Music Line  Avenue 50 bridge
 Fritz Burns Park improvements
 South La Quinta median landscape
 Fiscal year 2023-24 Pavement Management Plan Slurry Seal – Phase 2 (LQ Cove)  Community Murals/Signal Box Art

PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Jim Herrington, La Quinta – said he and his wife, Maria, reside at Trilogy; have been visiting the Coachella Valley for many years and attending the La Quinta Art Celebration; retired architect for Kaiser Permanente; and enumerated the following:
a) Avenida La Fonda – lack of street lighting, and the designated sidewalk ends and turns into gravel – requested adding sidewalk lighting
b) Avenue 50 pavement improvements were only completed on the south side of the road – requested improvement be made on the north side as well Staff noted the Avenue 50 lane widening projects is ongoing and slated to be completed in phases within the next year in partnership with the City of Indio to achieve cost efficiencies.
c) Madison Street, between Avenues 58 and 60 – lack of street lighting d) Highway 111 repaving – pleased to hear this project is underway e) Highway 11 art – medians rehabilitation is completed; would like to ensure proper collaboration between departments if art is going to be installed along Highway 111; enjoys art and is pleased to hear about this project f) Washington Street pavement – this is the main arterial for the city to Highway 111; currently a patchwork of projects with potholes; needs to be improved and maintained better; and requires repavement from Highway 111 down to Avenue 52 Mayor Evans noted the Washington Street repavement project has a pending federal grant funding application; the City’s annual Pavement Management Plan continuously addresses problem areas throughout the city every year; the City has invested approximately $18 million in pavement infrastructure improvements in the last couple of years; and pavement projects are conscientiously scheduled during the off-season in the Coachella Valley to help mitigate traffic congestion and disruptions. 25 CLICK HERE to Return to Agenda
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COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING Councilmember Fitzpatrick explained the art projects contemplated for Highway 111 will not be in the medians, but rather in the setback pedestrian areas.

COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES MEMBERS’ ITEMS FAC Commissioner Batavick inquired about the status of the Pavilions project approved for the northeast corner of Jefferson Street and Avenue 50; staff said the developer is working with Imperial Irrigation District (IID) to obtain a will-serve letter to secure power capacity for the project to move forward.

FAC Commissioner Way asked for an update on the ongoing efforts to move forward some of the required power infrastructure upgrades in order to provide future electrical capacity for developments. Mayor Evans enumerated the several initiatives underway to try to move this matter along, and the public education and information efforts.

General discussion followed regarding IID’s power system transformer requirements in order to be added to the infrastructure grid.

Mayor Pro Tem McGarrey noted that challenges with lack of power capacity availability is occurring throughout the United States.

Councilmember Sanchez said the collaborations to create a regional partnership via the Coachella Valley Power Agency are vital, as power infrastructure improvements and capacity ought to be addressed regionally.

General discussion followed regarding power microgrids as an alternative for developers to move projects along while the IID infrastructure capacity is addressed and power is available for such developments to connect to in the future; or elect to remain completely independent via a power microgrid; overhead power lines possibly contributing to the Los Angeles area recent fires; undergrounding utility lines in the La Quinta Cove; RHNA affordable housing requirements.

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 6:57 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL MINUTES Page 1 of 9 APRIL 1, 2025

CITY COUNCIL

MINUTES
TUESDAY, APRIL 1, 2025

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
Councilmember Fitzpatrick and Mayor Evans said they will comment on Consent Calendar Item No. 8.

Councilmember Peña said he will recuse himself and abstain from participating in the discussion and vote on Consent Calendar Item No. 2 related to the adoption of Resolution No. 2025-007 authorizing the City of La Quinta as a member of the Coachella Valley Power Agency Joint Powers Agreement due to a conflict of interest stemming from a reasonable probability of future income and/or investment income from an electric power company (Secure Energy Source), and asked that it be pulled for a separate vote.

Mayor Pro Tem McGarrey said she serves on the Board of Directors for FIND Food Bank, which is being considered under Consent Calendar Item No. 3, and as this is a volunteer position and she does not receive compensation, there is no potential conflict of interest.

Mayor Evans said she will comment on Consent Calendar Item No. 6.

Council concurred.

CLOSED SESSION

Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
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SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER

4. CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6, CITY DESIGNATED REPRESENTATIVE: WILLIAM H.

IHRKE; UNREPRESENTED EMPLOYEE – CITY MANAGER

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:03 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

Mayor Evans said Council will recess back to Closed Session after the Open Session portion of tonight’s agenda to continue consideration of Closed Session Item Nos. 3 and 4.

PLEDGE OF ALLEGIANCE
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PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Philip Bettencourt, La Quinta – expressed support for the proposed resolution authorizing La Quinta’s membership in the Coachella Valley Power Agency, agendized for Council’s consideration as Consent Calendar Item No. 2 on tonight’s agenda; and noted it is the right step forward.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

Mr. Ihrke noted there were no new updates to be reported tonight on the bankruptcy cases as there have been no hearings held in open court since the last update provided at the March 18, 2025, Council meeting.

City Manager McMillen said the City continues to work with the brokerage firm, Jones, Land, LaSalle (JLL), retained by the Chief Restructuring Officer (CRO), an independent fiduciary responsible for the administration of the debtor’s estate through the bankruptcy case, on behalf of the debtor SDC, to research and market the sale of the debtor’s estate to secure a future developer to complete the project. Mr. McMillen and JLL are coordinating several potential on-site meetings for interested parties to tour the project site in the upcoming weeks and discuss their vision for the development and its consistency with the approved Specific Plan; and reiterated there has been tremendous interest in the project.

2. CERTIFICATE OF RECOGNITION HONORING JUNIOR INSPIRATION AND

YOUTH ACHIEVEMENT AWARD RECIPIENT MAXIMILIAN RADI
Senior Management Analyst Calderon provided a summary of the purpose and objectives for the newly established Junior Inspiration and Youth Achievement Award program, and highlighted recipient Maximilian (Max) Radi’s qualifications, accomplishments, and achievements.

Council commended Max Radi for his leadership, dedication, and hard work, and presented him with a Certificate of Recognition.

3. CIVIC CENTER LAKE REPAIRS PROJECT UPDATE
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CITY COUNCIL MINUTES Page 4 of 9 APRIL 1, 2025
and operations, including pumps, biological filter, wildlife relocation and preservations, etc., and the upcoming draining of the lake, repairs, and anticipated schedule.

Council discussed quality of lake water going into the retention basin; toxicity of bottom sediments/sludge going to the landfill; directed staff to recheck permits needed; re-homing the fish and turtles that were not intended to live in the lake; management of the wildlife; estimate cost; lower creek flow; membrane lining condition and repair method; plan, work and communication schedule; frequency of water testing; community communication plan; gallons draining and retention basin percolation rate; avoiding work during any upcoming events; and directed staff to solicit public input before this item is scheduled for Council’s consideration as a Business Session.

PUBLIC SPEAKER: Chris Beaty, Biologist, President of Southwest Aquatics – has been maintaining the lake since 2018; explained other local lakes the company has drained; described the condition of the lake, lining, filters, and pumps; health of fish during relocation to upper lake; fencing plans; aeration system; additional pump cost; no disposal permits or water quality analysis required, but will reconfirm that; will do a water quality sample test before moving water into the retention basin; and doesn’t anticipate the need to drain upper lake.

CONSENT CALENDAR

1. ADOPT ORDINANCE NO. 621 ON SECOND READING AMENDING TITLE 7 HISTORIC PRESERVATION BY ADDING SECTION 7.06.050 REGARDING DEDESIGNATION PROCEDURES OF LANDMARK PROPERTIES AND DISTRICTS AND CHAPTER 7.09 REGARDING MILLS ACT CONTRACT; CEQA; THE

PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15061(B)(3) COMMON SENSE EXEMPTION; LOCATION: CITY-WIDE

2. >>> Pulled for a separate vote by Councilmember Peña

ADOPT RESOLUTION AUTHORIZING THE CITY OF LA QUINTA AS A MEMBER

OF THE COACHELLA VALLEY POWER AGENCY, A JOINT EXERCISE OF POWERS AGENCY [RESOLUTION NO. 2025-007]

3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH FIND FOOD BANK

TO PROVIDE MOBILE MARKET AND NON-PERISHABLE FOOD KITS TO

SENIORS AND LA QUINTA RESIDENTS

4. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH NV5, INC. FOR

DESIGN SERVICES FOR WASHINGTON STREET SIDEWALK IMPROVEMENTS AND AVENUE 50 SIDEWALK IMPROVEMENTS PROJECT NOS. 2023-03 AND 2024-01

5. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES

WITH WILLDAN FINANCIAL SERVICES, INC FOR ANNUAL LEVY

ADMINISTRATIVE SERVICES FOR LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1
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CITY COUNCIL MINUTES Page 5 of 9 APRIL 1, 2025

6. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC AND AUTHORIZE PHASE 1 DESIGN SERVICES FOR AVENUE 52 AT JEFFERSON STREET ROUNDABOUT IMPROVEMENTS PROJECT NO. 2024-10

7. AWARD CONTRACT TO CT&T CONCRETE PAVING INC FOR THE CITYWIDE

MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2024-05, CDBG PROJECT NO. 4.LQ.50-24

8. AWARD CONTRACT TO THE LOWEST RESPONSIVE / RESPONSIBLE BIDDER FOR THE HIGHWAY 111 REHABILITATION PROJECT NO. 2022-25

9. APPROPRIATE FUNDS AND APPROVE TURF REPLACEMENT COSTS FOR

SILVERROCK RESORT GOLF COURSE

10. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2024

11. APPROVE DEMAND REGISTERS DATE MARCH 14 AND 21, 2025 COUNCILMEMBER PEÑA RECUSED HIMSELF AND SAID HE WILL ABSTAIN

FROM PARTICIPATING IN THE DISCUSSION AND VOTE ON CONSENT CALENDAR ITEM NO. 2 DUE TO A CONFLICT OF INTEREST STEMMING FROM

A REASONABLE PROBABILITY OF FUTURE INCOME AND/OR INVESTMENT

INCOME FROM AN ELECTRIC POWER COMPANY (SECURE ENERGY

SOURCE), AS NOTED DURING CONFIRMATION OF AGENDA ABOVE
CONSENT CALENDAR – COMMENTS
ITEM NO. 8: Councilmember Fitzpatrick noted it was exciting to see the Highway 111 pavement rehabilitation project moving forward.

Councilmember Sanchez explained the project has been on hold waiting for the $4 milliondollar federal grant funding to come through and waiting for the off-season to mitigate traffic impacts for the community; and asked that work be performed at night if possible.

Mayor Pro Tem McGarrey suggested it may be safer for workers at night due to reduced traffic and less impact to businesses.

Mayor Evans said the project has been scheduled to minimize impact.

ITEM NO. 6: Mayor Evans noted that the funds are for design to modernize Jefferson Street roundabout.

ITEM NO. 3: Mayor Evans explained the City’s donations to FIND; FIND Food Bank Telethon for donations is scheduled for April 4, 2025; this is the regions’ food bank and not just for the Coachella Valley; and grateful for the assistance FIND provides for families in need.
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CITY COUNCIL MINUTES Page 6 of 9 APRIL 1, 2025
Mayor Pro Tem McGarrey reiterated that she serves on the Board of Directors for FIND Food Bank, as announced during Confirmation of Agenda above, and as this is a volunteer position and she does not receive compensation, there is no potential conflict of interest.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve Consent Calendar Item Nos. 1, 3 – 11 as presented, with Item No. 1 adopting Ordinance 621. Motion passed unanimously.

PUBLIC SPEAKER: Debbie Espinosa, FIND Food Bank President and Chief Executive Officer – thanked La Quinta for their partnership; described the services provided; and plans should the United States Department of Agriculture federal grant funding be reduced or eliminated.

CONSENT CALENDAR ITEM NO. 2 – pulled for a separate vote Mayor Evans said Mr. Bettencourt’s comments provided under “Public Comments on Matters Not on the Agenda” listed above were related to this item.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve Consent Calendar Item No. 2, adopting Resolution No. 2025-007 as presented.

Motion passed: ayes – 4, noes – 0, abstain – 1 (Peña), absent – 0.

BUSINESS SESSION

1. RECEIVE AND FILE FISCAL YEAR 2024-25 BUDGET UPDATE REPORT,

APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, ADOPT

RESOLUTION TO RECLASSIFY ONE PERMIT TECHNICIAN POSITION AND

TWO ADMINISTRATIVE TECHNICIAN POSITIONS TO RECORDS

TECHNICIANS, AND APPROVE ADDITIONAL DISCRETIONARY PAYMENT TO PAY OUTSTANDING PENSION OBLIGATIONS [RESOLUTION NO. 2025-008] Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office.

Council discussed additional public safety camera system maintenance above that covered by the annual maintenance contract; unfunded pension liability payment, balance, interest; Phase 3 of public safety camera system; commended staff for their competence and prudence; thanked the Financial Advisory Commission (FAC); and noted the fiscal health of the City.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to:
(A) Receive and file fiscal year 2024/25 Budget Update Report and approve the recommended budget adjustments as presented.
(B) Adopt Resolution No. 2025-008 to update the Classification and Salary/Plan Schedule for fiscal year 2024/25 and to reclassify one Permit Technician position and two Administrative Technician positions to Records Technicians:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, APPROVING THE UPDATED CLASSIFICATION AND
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CITY COUNCIL MINUTES Page 7 of 9 APRIL 1, 2025

SALARY/PLAN SCHEDULE RECLASSIFYING ONE PERMIT TECHNICIAN

AND TWO ADMINISTRATIVE TECHNICIAN POSITIONS TO RECORDS
TECHNICIANS FOR FISCAL YEAR 2024/25
(C) Approve additional discretionary payment to pay down outstanding pension obligations in the amount of $4 million dollars from the General Fund Unassigned Fund Balance.

Motion passed unanimously.

2. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH PACIFIC PLAY SYSTEMS, INC. FOR PLAYGROUND DESIGN AND INSTALLATION SERVICES FOR ADAMS PARK PLAYGROUND REPLACEMENT PROJECT NO. 2024-23 Maintenance and Operations Superintendent Hansen presented the staff report, which is on file in the Clerk’s Office.

Council discussed longevity of the musical instruments; existing shading; plans for existing trees; the unusually high contingency budget; surface materials and replacement; project timeline; volley ball court to remain; tetherball to be added; and directed staff to explore playground lighting.

Mayor Pro Tem McGarrey inquired about the proximity of her residence to Adams Park.

City Attorney Ihrke said Mayor Pro Tem McGarrey’s residence is located greater than 500 feet but within 1,000 feet from the project location, and advised that there is no potential conflict of interest pursuant to regulations of the Fair Political Practices Commission (FPPC), specifically Title 2, Section 18702.2 of the California Code of Regulations regarding the materiality standards for financial interest in real property. Subdivision (a)(8) provides that property located more than 500 feet but less than 1,000 feet from the property line of the parcel is presumed not to be material when, as is the case for the matter being considered by the Council, the decision does not change the parcel’s (A) development potential; (B) income producing potential; (C) highest and best use; (D) character by substantially altering traffic levels, intensity of use, parking, view, privacy, noise levels, or air quality; or (E) market value.

City Manager McMillen noted the proposed agreement terms with Pacific Play Systems stipulate a possible 5% budget contingency which is subject to staff’s advanced written approval.

MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve Agreement for Contract Services with Pacific Play Systems, Inc. for playground design and installation services for Adams Park Playground Replacement Project No. 2024-23 as presented. Motion passed unanimously.

MAYOR EVANS CALLED FOR A BRIEF RECESS AT 5:37 P.M.
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CITY COUNCIL MINUTES Page 8 of 9 APRIL 1, 2025
MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 5:45 P.M. WITH

ALL MEMBERS PRESENT

STUDY SESSION

1. DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEAR 2025/26 THROUGH 2029/30 CAPITAL IMPROVEMENT PROGRAM
Public Works Director / City Engineer McKinney introduced Administrative Technician Escarrega who presented the staff report, which is on file in the Clerk’s Office.

Council discussed timeline for City of Indio project to underground telephone poles; restriping timeline; Washinton Street funding request for next year; drainage project funding application; type of restroom and drinking fountain at Calle Tampico; desire for restroom at top of Cove, west side; progress made on developers’ reimbursement of impact fees; accident record for left turns off Washington Street; coordinating Francis Hack Lane work with the Maintenance and Operations Yard improvements; Pavement Management Plan funding level; desirability of leash-less dog/human running trail; Community Development Block Grant funding from Riverside County; and FAC comments/support.

Council reached a consensus and directed staff to add the option of a restroom at the top of Bear Creek Trail.

PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – None
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Mayor Evans thanked staff, commissioners, and residents for attending the March 20, 2025, Special Joint Meeting of the City Council with the City Commissions; reported on her attendance at the Coachella Valley Future-is-Ours scholarship dinner; Senior Inspiration Award; Monet Circle Reception; Barcelona Club Apartments grand opening; and First Graders greeting at the Civic Center Campus.

Mayor Pro Tem McGarrey announced that applications for lifeguards are now open; and reported on her attendance at Do-the-Right-Thing event.

Councilmember Sanchez reported on his attendance at the La Quinta Rotary Lunch Club; and PGA West employee scholarship awards.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2025, Councilmember Fitzpatrick reported on her participation in the following organization’s meeting:
 SUNLINE TRANSIT AGENCY (attended on behalf of Councilmember Peña) 34 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 9 of 9 APRIL 1, 2025
La Quinta’s representative for 2025, Mayor Pro Tem McGarrey reported on her participation in the following organizations’ meetings:
 LEAGUE OF CALIFORNIA CITIES – ENVIRONMENTAL QUALITY POLICY

COMMITTEE
 GREATER COACHELLA VALLEY CHAMBER OF COMMERCE
CLOSED SESSION – Continued

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER

4. CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6, CITY DESIGNATED REPRESENTATIVE: WILLIAM H.

IHRKE; UNREPRESENTED EMPLOYEE – CITY MANAGER

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 6:27 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 7:37 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):
 CLOSED SESSION ITEM NO. 3 – no reportable action
 CLOSED SESSION ITEM NO. 4 – no reportable action

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers McGarrey/Sanchez to adjourn at 7:37 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE THE CITY’S PROJECT LIST FOR FISCAL YEAR 2025/26 FOR SENATE BILL 1 – ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FUNDING

RECOMMENDATION
Adopt a resolution to approve the City’s project list for fiscal year 2025/26 to receive estimated funds from Senate Bill 1, Road Repair and Accountability Act of 2017.

EXECUTIVE SUMMARY
• On April 1, 2025, Council provided direction on Senate Bill 1 (SB-1) funding through the Capital Improvement Program (CIP) study session discussion. • To receive the SB-1 funds, the City must comply with the following requirements:
 Demonstrate an annual Maintenance of Effort (MOE) expenditure from the City’s General Fund in the amount of $1,786,109; and
 Submit a Council resolution which lists the projects to be funded in the following fiscal year (FY) with SB-1 funds, including a project description, location, schedule of completion, and estimated useful life of the improvements.

FISCAL IMPACT
The following table lists the total amount to be expended per FY based on the currently identified SB-1 funded CIP projects:
2025/26 2026/27 2027/28 2028/29 2029/30 TOTAL
$1,006,705 $1,000,000 $1,000,000 $1,000,000 $1,128,502 $5,135,207

BACKGROUND/ANALYSIS
SB-1 created new permanent funding for road maintenance and rehabilitation projects.

Each city and county must submit a project list to the California Transportation Commission (CTC) by July 1, 2025, to be eligible for SB-1 funding for the following fiscal year.

CONSENT CALENDAR ITEM NO. 4
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The draft FY 2025/26 through 2029/30 CIP proposes using SB-1 funding for the following transportation improvements:

Project Description 2025/26 2026/27 2027/28 2028/29 2029/30 Total Cove Area Slurry Seal
Improvements Phase 2 $1,006,705 $1,006,705
Citywide Arterial Slurry Seal
Improvements $1,000,000 $1,000,000
Highway 111/Simon Drive
Dual Left Turn Lanes $1,000,000 $1,000,000
Washington Street
Pavement Rehabilitation
Project (Sagebrush Lane to
Fred Waring Drive)
$1,000,000 $1,000,000
Avenue 52 Pavement
Rehabilitation $1,128,502 $1,128,502
TOTAL: $1,006,705 $1,000,000 $1,000,000 $1,000,000 $1,128,502 $5,135,207 The Cove Area Slurry Seal Improvements Phase 2 Project No. 2024-03 is proposed to receive SB-1 funds in FY 2025/26.

ALTERNATIVES
Council may elect not to approve the SB-1 Resolution and decline SB-1 funds.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer 38 CLICK HERE to Return to Agenda
RESOLUTION NO. 2025 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, ADOPTING A LIST OF
PROJECTS FOR FISCAL YEAR 2025/26 FUNDED BY SB 1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the California legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of La Quinta (City) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $1,006,705 in RMRA funding in Fiscal Year 2025-26 from SB 1; and
WHEREAS, this is the 8th year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list through three (3) public meeting opportunities; and
WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate one street/road project in the City this year and other similar projects into the future; and WHEREAS, the City’s current Pavement Management Plan found that the City’s streets and roads are in a “very good” condition and are currently ranked with an overall 80 Pavement Condition Index (PCI). This revenue will assist the City in maintaining the very good roadway system condition over the next decade and beyond; and 39 CLICK HERE to Return to Agenda
Resolution No. 2025 - XXX
The Road Repair and Accountability Act of 2017 – Fiscal Year 2025-26 (SB-1) Adopted: April 15, 2025

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WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide; and
WHEREAS, on April 15, 2025, by a majority vote of the City Council of the City of La Quinta, California, the following project was selected:

Project Name Fiscal Year Amount

1. Cove Area Slurry Seal Improvements Phase 2 2025/26 $1,006,705 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following list of proposed projects will be funded in-part or solely with fiscal year 2025/26 Road Maintenance and Rehabilitation Account revenues:

Project Name Fiscal Year Amount

1. Cove Area Slurry Seal Improvements Phase 2 2025/26 $1,006,705 Title: Cove Area Slurry Seal Improvements Phase 2
Description: The second of two phases to complete the slurry seal improvements of the cove area streets.

Estimated Useful Life: 20 Years.

Estimated Completion Date: December 31, 2025
SECTION 3. Corrective Amendments: the City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to this resolution to ensure accuracy and consistency.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of April 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
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________________________
LINDA EVANS, Mayor
City of La Quinta, California
Resolution No. 2025 - XXX
The Road Repair and Accountability Act of 2017 – Fiscal Year 2025-26 (SB-1) Adopted: April 15, 2025

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ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE FISCAL YEAR 2025/26 THROUGH 2028/29 MEASURE A

HALF CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN

RECOMMENDATION
Approve the fiscal year 2025/26 through 2029/30 Measure A Half Cent Sales Tax 5-year Capital Improvement Plan.

EXECUTIVE SUMMARY
• On April 1, 2025, Council provided direction on Measure A Half Cent Sales Tax (Measure A) fundingthrough the Capital Improvement Program (CIP) study session discussion.
• To receive Measure A funds, the City must comply with the following requirements:
 Demonstrate an annual Maintenance of Effort (MOE) expenditure from the City’s General Fund in the amount of $937,007; and
 Participate in the Coachella Valley Multi-Species Habitat Conservation Plan (MSHCP) and Transportation Uniform Mitigation Fee (TUMF) Programs; and  Submit the City’s approved 5-year Measure A CIP, a Project Status Report, and MOE Certification.

FISCAL IMPACT
The following table represents the estimated Measure A funding by fiscal year:
2025/26 2026/27 2027/28 2028/29 2029/30 TOTAL
$1,124,132 $1,790,730 $1,735,000 $1,900,361 $1,844,991 $8,395,214

BACKGROUND/ANALYSIS
Measure A funding is to be used for transportation improvements. The City must demonstrate an annual MOE expenditure from the City’s General Fund in the amount of $937,007. In addition, an approved 5-Year Measure A CIP and project status report must be submitted to the Riverside County Transportation Commission (RCTC) by April 28, CONSENT CALENDAR ITEM NO. 5
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2025, to be eligible for Measure A fundingthe following fiscal year (FY). The City is also a full participant in the Coachella Valley MSHCP and TUMF Programs.

The draft FY 2025/26 through 2029/30 Measure A CIP is provided below:

Project Description 2025/26 2026/27 2027/28 2028/29 2029/30 Total Citywide Street and Traffic
Signal Maintenance Program $235,000 $235,000 $235,000 $235,000 $235,000 $1,175,000 Miles Avenue Pavement
Rehabilitation $289,132 $250,000 $539,132
Citywide Striping Refresh $500,000 $500,000
5-Year PMP Update $100,000 $100,000
Avenue 47 Pavement
Rehabilitation (Washington
Street to Adams Street) $900,000 $900,000
Francis Hack Lane Pavement
Rehabilitation (Avenida
Bermudas to Cul-de-Sac)
$405,730 $405,730
North La Quinta Slurry Seal
Improvements/Pavement Repair $1,500,000 $1,500,000
Washington Street Pavement
Rehabilitation Project
(Sagebrush Lane to Fred
Waring Drive)
$1,665,361 $1,665,361
Avenue 52 Pavement
Rehabilitation $1,609,991 $1,609,991
TOTAL: $1,124,132 $1,790,730 $1,735,000 $1,900,361 $1,844,991 $8,395,214 During 2025/26 the Measure A CIP proposes new funding to the following projects:
 Citywide Street and Traffic Signal Maintenance Program (Annual Recurring Program)  Miles Avenue Pavement Rehabilitation
 Citywide Striping Refresh
 5-year PMP Update

ALTERNATIVES
Council may elect not to approve the Measure A 5-year CIP plan and decline Measure A funds.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer 44 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH

PALMS TO PINES PRINTING FOR PROMOTIONAL AND PRINTING SERVICES

RECOMMENDATION
Approve Agreement for Contract Services with Palms to Pines Printing, for promotional and printing services; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
 Per the City’s purchasing policy, amounts paid to vendors/contractors over $50,000 require Council approval.
 In March 2025, the City obtained 3 informal bids for promotional and printing services, and Palms to Pines offered the best value for their services based on cost efficiency, quality of goods, and pre-existing templates.  The proposed Agreement for Contract Services (Agreement) (Attachment 1) will accommodate citywide usage of Palms to Pines for promotional items and printing needs..

FISCAL IMPACT
The proposed Agreement is for a total not to exceed amount of $75,000 per fiscal year (FY) for a 3-year term, with an option to extend for an additional 4 years. Funds will be budgeted in the following accounts to accommodate for promotional items and printed materials citywide:
 Marketing 101-3007-60461
 Community Resources 101-3003-60149
 Wellness Center 101-3002-60420
 Recycling 221-0000-60127
 City Wide Printing & Promotional Items 101-3007-60410 & 101-3007-60134

BACKGROUND/ANALYSIS
The City of La Quinta has historically utilized various vendors for promotional and printing services. In 2020, following a review process, Palms to Pines Printing was selected due to CONSENT CALENDAR ITEM NO. 6
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its competitive pricing, quality service, pre-existing templates, reliability, and ability to meet the City's needs. The vendor has consistently provided cost-effective solutions while maintaining high standards for printed materials and promotional items.

In March 2025, the City obtained 3 informal bids, and Palms to Pines remains the best value provider for these services based on competitive quotes and product quality, while staying on brand.

If approved, the proposed Agreement will continue partnership with Palms to Pines for a 3- year term, with the option to extend for an additional 4 years, ensuring continuity of services and competitive pricing.

ALTERNATIVES
Staff does not recommend an alternative as Palms to Pines continues to offer the best value for the services required.

Prepared by: Marcie Graham, Marketing Manager
Approved by: Gilbert Villalpando, Director
Attachment: 1. Agreement for Contract Services with Palms to Pines Printing 46 CLICK HERE to Return to Agenda

AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Palms to Pines Printing and Promotional Products, LLC California Limited Liability Corporation, with a place of business at P.O. Box 2827, Palm Desert, CA 92261 (“Vendor”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to printing and promotional services, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

ATTACHMENT 147 CLICK HERE to Return to Agenda
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1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. 48 CLICK HERE to Return to Agenda
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Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.

1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Seventy Five Thousand Dollars ($75,000) per fiscal year for the life of the agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation.

Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this 49 CLICK HERE to Return to Agenda
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Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2025, and terminate on June 30, 2028 (“Initial Term”). This Agreement may be extended for 4 additional year(s) upon mutual agreement by both parties (“Extended Term”), and executed in writing.
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4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Name: Frederick Armstrong
Telephone No.: (858) 414-0019
Email:[email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as Marcie Graham, Marketing Manager or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.
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4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the 52 CLICK HERE to Return to Agenda
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Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with 53 CLICK HERE to Return to Agenda
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generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all 54 CLICK HERE to Return to Agenda
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copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service 55 CLICK HERE to Return to Agenda
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of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with 56 CLICK HERE to Return to Agenda
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the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 57 CLICK HERE to Return to Agenda
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No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Marcie Graham
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

PALMS TO PINES PRINTING AND

PROMOTIONAL PRODUCTS
Attention: Fred Armstrong
P.O. Box 2827
Palm Desert, CA 92261

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
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10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation

JON McMILLEN, City Manager
City of La Quinta, California
Dated:

CONTRACTING PARTY:

By:

Name:

Title:

ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
By:

Name:

Title:

APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

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Exhibit A
Scope of Services
Services to be Provided: Various promotional and printed items purchased over the course of the life of the agreement.
61 CLICK HERE to Return to Agenda
Exhibit A

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ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:

1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 62 CLICK HERE to Return to Agenda
Exhibit A

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its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.

Contracting Party shall require the same of all subcontractors.

2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement.

3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. 63 CLICK HERE to Return to Agenda
Exhibit A

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(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.

5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 64 CLICK HERE to Return to Agenda
Exhibit B

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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Seventy Five Thousand Dollars ($75,000) per fiscal year for the life of the agreement, encompassing the Initial and any Extended Terms. (“Contract Sum”).
65 CLICK HERE to Return to Agenda
Exhibit C

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Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement.
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Exhibit D

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Exhibit D
Special Requirements
NONE
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Exhibit E

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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.

Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or 68 CLICK HERE to Return to Agenda
Exhibit E

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Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. 69 CLICK HERE to Return to Agenda
Exhibit E

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Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.

In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.

E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.

Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
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Exhibit E

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3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement 71 CLICK HERE to Return to Agenda
Exhibit E

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to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 72 CLICK HERE to Return to Agenda
Exhibit E

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18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 73 CLICK HERE to Return to Agenda
Exhibit F

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Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
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Exhibit F

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d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 75 CLICK HERE to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE ADDITIONAL CONTRACT SPENDING AUTHORITY FOR CITY CONTRACTED VENDORS IN FISCAL YEAR 2025/26 FOR ADDITIONAL WORK AND SERVICES OUTSIDE OF THE PROJECTS’ SCOPE OF WORK

RECOMMENDATION
Approve additional contract spending authority for city contracted vendors in fiscal year 2025/26 for additional work and services outside of the projects’ scope of work.

EXECUTIVE SUMMARY
 The City contracts maintenance services for its parks, civic facilities, median landscapes and retention areas.
 In fiscal year (FY) 2024/25, Council awarded the following maintenance contracts and granted staff authority for two 1-year renewals upon satisfactory performance by the vendors:
a) Desert Concepts Construction, Inc. (Desert Concepts) – Citywide Landscape Maintenance within the Landscape and Lighting Assessment District 89-1(L&L) Project No. 2023-28;
b) Desert Concepts – Park Landscape Maintenance Services Project No. 2023- 30;
c) Horizon Lighting, Inc. (Horizon) – Citywide Lighting Maintenance Project No. 2023-29; and
d) Vintage Associates, Inc. (Vintage) – SilverRock Park and Perimeter Landscape Maintenance Project No. 2023-31.
 City contracts allow for extra work on an on-call, as needed basis, and for contracted vendors to be utilized as a select source for additional work outside of the scope of the contracts. Council must approve the amount of additional spending authority each fiscal year for potential extra work and services.

FISCAL IMPACT
Staff seeks Council approval for additional spending authority for extra work and on-call services, beyond the contracts’ scope of work, for FY 2025/26 for each vendor, as follows:

CONSENT CALENDAR ITEM NO. 7
77 CLICK HERE to Return to Agenda
a) Desert Concepts – $300,000 for Project No. 2023-28
b) Desert Concepts – $300,000 for Project No. 2023-30
c) Horizon – $150,000 for Project No. 2023-29
d) Vintage – $200,000 for Project No. 2023-31
Funds will be budgeted in FY 2025/26 accordingly in the following accounts – Parks (101- 3005-60112), Landscape and Lighting Assessment District 89-1(L&L) (215-7004-60112) and (215-7004-60104), Library (202-3004-60112), and Museum (202-3006-60112) funds; and costs will be charge in increments as needed to the appropriate maintenance service account(s). These costs are currently included within the proposed FY 2025/26 City operating budget.

BACKGROUND/ANALYSIS
The City contracts maintenance services for its parks, civic facilities, median landscapes and retention basins. On June 18, 2024, following Request for Qualifications (RFQ) competitive selection processes, Council awarded the following contracts and granted staff authority for two 1-year renewals upon satisfactory performance by the vendors:
a) Desert Concepts – Citywide Landscape Maintenance within the Landscape and Lighting Assessment District 89-1(L&) Project No. 2023-28; b) Desert Concepts – Park Landscape Maintenance Servies d Project No. 2023-30; c) Horizon – Citywide Lighting Maintenance Project No. 2023-29; and d) Vintage – SilverRock Park and Perimeter Landscape Maintenance Project No. 2023-31.

As of this writing, all vendors are performing satisfactory in accordance with their respective contracts and staff will be extending the terms through FY 2025/26.

On-call services are not guaranteed work, however, utilizing the same contractor as a select source for extra work would ensure continuity and consistency of maintenance and improvements at City property not located within the contracted maintenance areas. This work may include landscape improvements, weed abatement, storm cleanup, and electrical repairs and/or replacement of electrical components.

Additional spending authority for potential extra work and on-call services must be approved by Council each fiscal year. Staff provides an update on extra work completed each year; in FY 2024/25 extra work and on-call services included:
a) Desert Concepts for Project No. 2023-28 – L&L landscape maintenance services for extra work included plant replacement on Miles Avenue, Adams Street, Calle Tampico, Eisenhower Drive, the Village Streets, and landscape restoration of median islands on Highway 111 from Washington Street to Jefferson Street and is continuing on Avenue 52 from the entrance to SilverRock to Jefferson Street. 78 CLICK HERE to Return to Agenda
b) Desert Concepts for Project No. 2023-30 – Parks Landscape Maintenance extra work included leveling sports fields, plant and tree replacement at Civic Center Campus, the Bear Creek Trail, memorial tree installations, turf improvements at Seasons and Pioneer dog parks.
c) Horizon for Project No. 2023-29 – L&L Lighting maintenance services included oncall electrical services at city parks. d) Vintage for Project No. 2023-31 – SilverRock Park and Perimeter Landscape Maintenance services for extra work and on-call services included removal of dead trees, plant replacement and weed abatement of city owned properties.

Staff seeks Council approval of the additional spending authority for FY 2025/26 based on the extra work and services completed in FY 2024/25; and for both unanticipated and anticipated work to be performed in FY 2025/26

ALTERNATIVES
a) Council may elect to modify the requested additional spending authority. b) Council may elect not to approve this request; however, in an effort to ensure continuity, quality, and timely delivery of services, staff does not recommend this alternative.

Prepared by: Dianne Hansen, Maintenance & Operations Superintendent Approved by: Bryan McKinney, Public Works Director/City Engineer 79 CLICK HERE to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: APRIL 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 4 TO SOFTWARE AS A SERVICE

AGREEMENT WITH TYLER TECHNOLOGIES INC FOR ENERGOV PERMITTING AND

LICENSING SOFTWARE

RECOMMENDATION
Approve Amendment No. 4 to Software as a Service Agreement with Tyler Technologies Inc. for Energov Permitting and Licensing software; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
 In October 2021, the City executed a 3-year agreement with Tyler Technologies Inc. (Tyler) for Energov Permitting and Licensing (EPL) software, which is an integral part of the City’s daily operations, and provides public portal access for residents, businesses, and building and development professionals.  Amendment No. 4 will extend the agreement through May 31, 2028.

FISCAL IMPACT
In 2021, the original project budget was set at $752,000 which included Tyler EPL software implementation, data transfer, training, and 3-years of maintenance and support services from 2022 to 2025; total expended to date is $726,698.

If approved, Amendment No. 4 will provide a 3-year extension for a total of $514,596, which includes a maximum 5% annual increase and a 5% contingency should the City require additional services, licenses, or customizations. This service is to be paid for through the Information Technology Fund, Software Licenses (502-0000-60301).

Fiscal Year Budget Allocation
2022/23 $429,927
2023/24 $161,037
2024/25 $161,036
TOTAL: $752,000
CONSENT CALENDAR ITEM NO. 8
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Three-Year Extension Amendment No. 4
Fiscal Year Annual Maintenance
and Support Services
Contingency Budget
(approximately 5% for
unanticipated items)
2025/26 $155,461 $7,773.05
2026/27
(includes 5% increase = $7,773.05) $163,234 $8,161.70
2027/28
(includes 5% increase = $8,161.70) $171,396 $8,569.79
GRAND TOTAL: $514,596 $490,091 $24,504.54

BACKGROUND/ANALYSIS
In October 2021, following a Request for Proposals competitive selection process, Tyler EPL cloud-based hosted software was selected as the City’s permitting, plan check and business licensing software platform. The software was launched in February 2022 and was made available to staff and the public on August 21, 2023, allowing a complete digital experience.

The Design and Development Department uses Tyler’s EPL to streamline the processing of permits, plan checks, interdepartmental reviews along with outside consultants, issue business licenses, inspections, payments, reporting, application assistance, addressing, mapping, and a 24/7 public customer portal. Various departments utilize the system for economic data reporting, records management, property information, verification of licensing, and financial reporting. There are various integrations within the software that have assisted with the permitting and licensing process that include Contractor State Licensing Board, Geographic Information System (GIS), Laserfiche, Bluebeam, and Solar App +.

Over the last 3 years, through a comprehensive hands-on assessment, staff determined that the software is a necessary innovative tool to assist with providing exceptional customer service, access to public information and online services for residents, businesses, and building and development professionals.

The proposed Amendment No. 4 will commence on June 1, 2025, and expire on May 31, 2028. The contract can be terminated in writing at any time without a termination penalty contingent upon a 60-day written notice.

ALTERNATIVES
Council may elect not to approve the proposed amendment, however, this is not recommended as this software is an integral part of the City’s daily services and operations.

Prepared by: Tommi Sanchez, Hub Manager
Approved by: Danny Castro, Design and Development Director Attachment: 1. Amendment No. 4 to Software as a Service Agreement 82 CLICK HERE to Return to Agenda
1 AMENDMENT
This amendment (“Amendment”) is effective as of the date of signature of the last party to sign as indicated below (“Amendment Effective Date”), by and between Tyler Technologies, Inc. with offices at One Tyler Drive, Yarmouth, Maine 04096 (“Tyler”) and the City of La Quinta, with a mailing address of PO Box 1504, La Quinta, California 92247 (“Client”).

WHEREAS, Tyler and the Client are parties to an agreement dated February 14, 2022 (“Agreement”); and WHEREAS, the Term of the Agreement expires May 31, 2025 (“Expiration Date”); THEREFORE, in consideration of the mutual covenants contained herein, Tyler and the Client agree as follows.

1. SaaS Term. The term of the Agreement is hereby renewed for a term equal to three (3) years, commencing on the day following the Expiration Date (for the purposes of this Amendment, the “Renewal Term”) at the rates set forth in Exhibit 1. Tyler shall apply an increase of no more than five (5%) percent increase over the previous year fees for the June 1, 2026-May 31, 2027 and June 1, 2027-May 31, 2028 renewal terms. After the completion of the Renewal Term, the Agreement will renew automatically for additional one (1) year terms at our then-current SaaS Fees unless terminated in writing by either party at least sixty (60) days prior to the end of the then-current term. We will provide you notice of any increase in SaaS Fees no less than sixty (60) days prior to the commencement of the renewal term.

2. SaaS Fees. SaaS Fees, as detailed in the attached Sales Quotation, for year one are invoiced annually in advance, beginning on the commencement date of the Renewal Term. Subsequent annual SaaS Fees are invoiced annually in advance, beginning on the anniversary of the initial invoice date.

3. Users Limits. The SaaS fees may be based on user limits indicated in the attached Sales Quotation and the Agreement, with the Sales Quotation controlling in the event of conflict.

Should the number of users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any resulting changes in the pricing categories.

4. This Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement.

5. All other terms and conditions of the Agreement shall remain in full force and effect.

SIGNATURE PAGE FOLLOWS
ATTACHMENT 1
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2 IN WITNESS WHEREOF, persons having been duly authorized and empowered to enter into this Amendment hereunto executed this Amendment effective as of the date last set forth below.

Tyler City of La Quinta, California
By: By:

Name: Name:

Title: Title:

Date: Date:
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Exhibit 1
1 Exhibit 1
Investment Summary
The following Investment Summary details the software, products, and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any expiration date in the Investment Summary that may have lapsed as of the Effective Date.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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Page
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Company Date

PROFORMA
205716 01/13/2025

CITY OF LA QUINTA
78495 CALLE TAMPICO
LA QUINTA, CA 92253
United States
To: Ship To:

Customer Grp/No. Payment Terms Currency Code
Net 45 USD

CITY OF LA QUINTA
78495 CALLE TAMPICO
LA QUINTA, CA 92253
United States
1 48358
Customer PO# Ship Via Salesperson Cd
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost Contract Date
Contract No.: La Quinta, CA
1 Renewal: 1 EA 0.00 0.00
14/Feb/2022 Tyler GIS
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 2 Renewal: 10 EA 2,250.48 22,504.76
14/Feb/2022 EnerGov Business Management Suite
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 3 Renewal: 40 EA 2,250.49 90,019.44
14/Feb/2022 EnerGov Community Development Suite
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 4 Renewal: 1 EA 8,616.49 8,616.49
14/Feb/2022 EnerGov Decision Engine
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 5 Renewal: 1 EA 8,616.49 8,616.49
14/Feb/2022 EnerGov Citizen Self Service - Community Development Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 6 Renewal: 1 EA 0.00 0.00
14/Feb/2022 EnerGov Business Management SDK
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 7 Renewal: 1 EA 3,169.33 3,169.33
14/Feb/2022 EnerGov Content Management API
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months :
8 Renewal: 1 EA 8,616.49 8,616.49
14/Feb/2022 EnerGov Citizen Self Service - Business Management Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months EXHIBIT 1
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Company Date

PROFORMA
205716 01/13/2025

THIS IS NOT AN INVOICE
Order No.
025
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies - Local Government
Phone: 1-800-772-2260 Press 2, then 2
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost Contract Date
9 Renewal: 1 EA 9,903.76 9,903.76
14/Feb/2022 EnerGov e-Reviews
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 10 Renewal: 1 EA 0.00 0.00
14/Feb/2022 EnerGov Intelligent Automation Agent
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 11 Renewal: 1 EA 0.00 0.00
14/Feb/2022 EnerGov Intelligent Objects
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 12 Renewal: 1 EA 0.00 0.00
14/Feb/2022 EnerGov Community Development SDK
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 13 Renewal: 1 EA 0.00 0.00
14/Feb/2022 EnerGov Report Toolkit
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 14 Renewal: 1 EA 0.00 0.00
14/Feb/2022 EnerGov Standard Technical Support
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months :
15 Renewal: 1 EA 0.00 0.00
14/Feb/2022 EnerGov Unlimited IG Workforce App Access
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 16 Renewal: 2 EA 180.00 360.00
13/Mar/2023 Payments PCI Service Fee (Per Device)
Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months 17 Renewal: 1 EA 3,654.00 3,654.00
25/Sep/2023 Enterprise Permitting & Licensing View Only Licenses (All Suites) - Subscription Cycle Start: 06/01/2025, End: 05/31/2026; Term: 12 months Does not include any applicable taxes Order Total: 155,460.76 Comments: Upon acceptance please email your purchase order to [email protected] EXHIBIT 1
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,

AND ADVERTISE FOR BID THE PAVEMENT MANAGEMENT PLAN FISCAL YEAR 2024/25 COVE AREA SLURRY SEAL IMPROVEMENTS PROJECT NO. 2024-03

RECOMMENDATION
Approve plans, specifications, engineer’s estimate, and authorize staff to bid the Pavement Management Plan Fiscal Year 2024/25 Cove Area Slurry Seal Improvements Project No. 2024-03.

EXECUTIVE SUMMARY
• The Fiscal Year (FY) 2024-25 Pavement Management Plan (PMP) Slurry Seal Improvements include over 2,500,000 feet of slurry and over 16,000 feet of pavement repair, organized into two phases.
• Phase 1 of FY 2024-25 PMP was accepted March 2025.
• Phase 2 of FY 2024-25 PMP, the Cove Area Slurry Seal Improvements, includes the following streets (Attachment 1).
 Avenida Alvarado: over 287,000 square feet of slurry
 Avenida Carranza: over 325,000 square feet of slurry
 Avenida Obregon: over 294,000 square feet of slurry
 Avenida Rubio: over 283,000 square feet of slurry
 Calle Arroba: over 128,000 square feet of slurry
 Calle Chihuahua: over 108,000 square feet of slurry
 Calle Chillon: over 121,000 square feet of slurry
 Calle Colima: over 144,000 square feet of slurry
 Calle Monterey: over 120,000 square feet of slurry
 Calle Potrero: over 77,000 square feet of slurry
 Calle Temecula: over 84,000 square feet of slurry

FISCAL IMPACT
FY 2024/25 Capital Improvement Program (CIP) allocates $1,000,000 of General Funds and $1,000,000 of Measure G Funds, with $240,848 anticipated in carry-over funding to the PMP 2024/25 and $1,000,000 of Measure A Funds to the Cove Area Slurry Seal CONSENT CALENDAR ITEM NO. 9
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Improvements Project No. 2024-03. Following FY24/25 PMP Phase 1 Improvements, the following is the project budget:

P2 Budget
Design/Professional: $ 100,000
Construction: $ 1,407,000
Inspection/Testing/Survey: $ 80,000
Contingency: $ 150,000
Total Budget: $ 1,737,000

BACKGROUND/ANALYSIS
The PMP allocates funds to maintain and enhance the City’s roadways. The program is structured into phases, with this FY encompassing two key phases.

Phase 1 involved slurry sealing over 1,166,000 square feet of pavement, along with minor pothole repairs and improvements to the road striping. These striping upgrades primarily focused on improving delineation, including the addition of green paint to enhance bike lane backgrounds.

Phase 2 will target the Cove area, with plans to slurry seal approximately 1,971,000 square feet of pavement and address minor pothole repairs.

Contingent upon approval to advertise the project for bid on April 15, 2025, the following is the project schedule:

Council Bid Authorization April 15, 2025
Bid Period April 16 to May 14, 2025
Council Considers Project AwardJune 3, 2025
Execute Contract and Mobilize June 4 to July 7, 2025
Construction (40 Working Days) July to August 2025
Accept Improvements September 2025

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Jr., Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map
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Phase 2 FY 2024/25 Pavement Management Plan Improvements ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,

AND ADVERTISE FOR BID THE FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02

RECOMMENDATION
Approve plans, specifications, and engineer’s estimate, and authorize Staff to bid the Fritz Burns Park Improvements Project No. 2021-02.

EXECUTIVE SUMMARY
• This project will improve the existing facilities of Fritz Burns Park and Pool located on the southeast corner of Avenue 52 and Avenida Bermudas (Attachment 1). • The proposed improvements will be broken down into three (3) phases.

Environmental document is currently being processed and will be completed prior to construction. The phases are as follows:

Phase 1:
 Plaza with public art play element, seating, and shade  Expanded playground with new equipment, shade, lighting, and drinking fountains
 Restroom building
 Tree lined promenade with seating and picnic tables
 Bicycle racks and tune-up station
 Additive Alternate for relocating the existing dog park to current retention basin area
Phase 2:
 Modified/expanded existing parking lot with tree islands  Electric Vehicle (EV) charging stations
Phase 3:
 New water playground with wading pool
 Expanded pool deck with shade and seating
 Expanded pool equipment area
CONSENT CALENDAR ITEM NO. 10
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FISCAL IMPACT
The Capital Improvement Program (CIP) includes funding for this project in the amount of $8,350,000. The cost estimate per construction phase is as follows:

Construction Phase Cost Estimate
Phase 1 $ 4,100,000
Phase 2 $ 650,000
Phase 3 $ 2,200,000
TOTAL $ 6,950,000
The proposed project budget is as follows:

Total Budget*
Master Plan / Design: $ 461,340
Project Management: $ 60,000
Construction (Estimate): $ 6,950,000
Direct Equipment Purchase: $ 1,109,563
Inspection/Testing/Survey: $ 125,000
Contingency: $ 500,000
TOTAL $ 9,205,903
*Note: Staff recommends bidding the project prior to requesting additional funding.

BACKGROUND/ANALYSIS
The total project area is 6 acres, located on the southeast corner of Avenue 52 and Avenida Bermudas. The Fritz Burns property was donated to the City of La Quinta to serve as a noncommercial public space. The property currently has a regional park and is adjacent to the City’s Maintenance and Operations Corporate Yard and Fire Station No. 32. The park contains a swimming pool, children's play area, picnic tables and benches, men’s and women’s restrooms, 4 tennis courts, 16 pickle ball courts, an art feature, a skate park, a dog park, a parking lot and off-street parking.

The La Quinta community identified additional amenities at the park as a priority during the 2021 annual Community Workshop. Subsequently, funding was included inFY 2021/22 CIP to provide master planning services, in FY 2022/23 CIP to provide design services, and FY 2023/24 for the construction phase.

The City has pre-purchased all buildings, equipment, and shade structures for all phases directly from the manufacturers in an effort to save time and mark up costs from the contractor.

There may be a shortfall in the budget due to expanded scope to repair the existing pool decking and walls, additive alternate for the dog park, and anticipated increase in construction costs. Staff recommends bidding the project altogether to reduce 94 CLICK HERE to Return to Agenda
construction costs. The project will still be constructed in phases to maintain as much access to the park as possible.

Contingent upon approval to advertise the project for bid on April 15, 2025, the following is the project schedule:

Council Bid Authorization April 15, 2025
Bid Period April 16, 2025, to May 8, 2025
Council Considers Project Award May 20, 2025
Execute Contract and Mobilize May 2025 to July 2025
Construction (200 Working Days) July 2025 to May 2026
Accept Improvements June 2026

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayòn,Jr., Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Renderings
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ATTACHMENT 1
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ATTACHMENT
2 Fritz Burns Park Renderings
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Attachment 2 – Fritz Burns Park Renderings
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE PURCHASE AND UPFITS OF A 2025 CHEVROLET 2500

SILVERADO WORK TRUCK FROM PARADISE CHEVROLET CADILLAC

RECOMMENDATION
Approve the purchase and the upfits of a 2025 Chevrolet 2500 Silverado work truck from Paradise Chevrolet Cadillac; and authorize the City Manager to execute the purchase orders.

EXECUTIVE SUMMARY
• The Chevrolet 2500 work truck will be utilized as an after-hours emergency response vehicle.
• The upfits for the truck include safety lights, a mounted message board, and a lift gate.
• Staff solicited four dealerships for quotes and received two quotes. • Paradise Chevrolet Cadilliac was the only dealer that provided a quote that met the city’s specifications.

FISCAL IMPACT
Truck with lift-gate quoted at $67,800 and the safety lights and message board are estimated at $20,000 for the total sum of $87,800. Funds are available in the Facility & Fleet Replacement Fund fiscal year (FY) 2024/25 budget in the Vehicles Purchased account (501-0000-71031) and the Parts, Accessories, and Upfits account (501-0000- 60675).

BACKGROUND/ANALYSIS
The City does not have a designated on-call truck equipped for emergency response.

Currently, on-call staff use the truck they are assigned to for emergency response, these trucks do not have a message board nor a lift gate. Several of the after-hours callbacks pertain to streets issues, which require traffic control. The upfits on this truck will provide staff with additional safety support. The truck will be procured from Paradise Chevrolet Cadillac and will include the lift gate (Attachment 1). The safety lights and the message CONSENT CALENDAR ITEM NO. 11
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board will be supplied and installed by a vendor selected in accordance with the City’s purchasing policy.

Staff solicited four dealerships for quotes and received two. Paradise Chevrolet Cadillac provided the only quote that met city specifications for this vehicle. Jessup Chevrolet provided a quote for a similar truck but did not meet city specifications. La Quinta Chevrolet responded to request and could not provide a quote. Imperial Valley Chevrolet did not reply.

Staff requests approval to spend up to $87,800 to purchase this vehicle and install required upfits.

ALTERNATIVES
Council may elect not to approve this purchase.

Prepared by: Tony Ulloa, Public Works Deputy Director
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Paradise Chevrolet Cadillac Quote

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Buyer: Deal #:

New
Used
Demo
Stock #:

Deal Date:

Home #:

Mileage:

Trade
Salesperson:
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Print Time:

Option 1:

Paradise Chevrolet Cadillac
Phone:

E-Mail:

Cell #:

Customer Acknowledgement Manager Acknowledgement

CITY OF LA QUINTA
255107
M24610
Vehicle
Description:
2025 CHEVROLET TRUCK SILVERADO 2500 WITH HARBOR UTILITY WITH LIFTGATE VIN:
04/07/2025 78109 AVENUE 52
LA QUINTA, CA 92253
(760) 777-7026
62,200.00
62,200.00

0.00 5,449.94

42.75 67,777.69

0.00 0.00

85.00 0.00
67,777.69

0.33 67,777.36
Sale Price:

Total Aftermarkets:

Service Agreement:

Maintenance Agreement:

GAP Insurance:

Total Trade Allowance:

Trade Difference:

Documentary Fee:

State & Local Taxes:

Total License and Fees:

Total Cash Price:

Total Trade Payoff:

Delivered Price:

Cash Down Payment
Unpaid Balance:

RICHARD MCGRATH
01:47pm
Down Payment
(retail)

RICHARD MCGRATH
27360 YNEZ RD
TEMECULA, CA 92591
(951) 699-2699
[email protected]
(760) 702-0609
WILL BE ADDING 1300 LB TOMMYGATE
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR DESIGN AND

DEVELOPMENT DEPARTMENT DATA REPORTING SPECIALIST AND HUB MANAGER TO ATTEND TYLER CONNECT 2025 ANNUAL CONFERENCE IN SAN ANTONIO, TEXAS, MAY 11-14, 2025

RECOMMENDATION
Authorize overnight travel for Data Reporting Specialist and Hub Manager from the Design and Development Department to attend Tyler Connect 2025 annual conference in San Antonio, Texas, May 11-14, 2025.

EXECUTIVE SUMMARY
 Tyler Connect 2025 is a 4-day annual user conference for public sector professionals offering education and best practices essential to the Tyler Enterprise Permitting & Licensing (EPL) software, the main permitting software used by the HUB.  The conference offers a platform for public sector professionals to learn, network, and gain insights into various topics related to their work.  Participants will learn techniques to improve existing functionality, including new techniques to customize and streamline the Customer Service Portal that directly interfaces with La Quinta residents, businesses, and building and development professionals.

FISCAL IMPACT
Estimated expenses are $3,900 per person, which includes conference registration, transportation, lodging, and meals. Funds are available in the HUB’s Travel and Training budget (Account No. 101-6006-60320).

BACKGROUND/ANALYSIS
In August 2023, the City implemented the Tyler EPL permitting software, which allows for enhanced customer service, providing 24/7 online access to information on property, electronic application and permit submittals, plan reviews, calls for inspections, and permit tracking and reporting for data-driven decision making. Tyler Connect 2025 provides education and best practices specifically geared toward public sector CONSENT CALENDAR ITEM NO. 12
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professionals. The conference consists of four days of educational sessions, networking opportunities, and exposure to the latest technologies and solutions for governmental agencies. The conference will cover various topics relevant to the Design and Development Department, including:
 Introduction to upcoming critical upgrades for Tyler EPL software, the main permitting software used by the HUB.
 Workshops to improve existing functionality and backend solutions for EPL.  Networking opportunities to share best practices across the country to serve their communities.
 Learn new techniques to customize the Customer Service Portal that directly interfaces with our residents and businesses.
 Plan for future cross-departmental integrations and services such as Solar APP+, Asset Management, Citizen Reporting/Code Compliance, and mobile application development unique to our jurisdiction for customers.

Attending Tyler Connect 2025 will allow staff to address Tyler Support, the customer service representatives for EPL; and to learn new methodologies to present at the City’s virtual service public counter while fine-tuning internal configurations on the back-end to allow for efficient reporting and automation.

ALTERNATIVES
Council may elect not to authorize this travel request; however, as this is a critical educational and networking opportunity to focus on growth prospects and to learn how to better serve the community, staff does not recommend this alternative.

Prepared by: Tommi Sanchez, HUB Planning Manager
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MARCH 28, AND APRIL 4, 2025

RECOMMENDATION
Approve demand registers dated March 28, and April 4, 2025.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 2,960,300.03
Successor Agency of RDA $ -
Housing Authority $ -
$ 2,960,300.03

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for March 28, and April 4, 2025.

Warrants Issued:
216455-216509 $ 1,959,788.32
216510-216555 $ 359,189.54
EFT 202-204 $ 2,098.80
Wire Transfers $ 269,443.20
Payroll Tax Transfers $ 102,569.70
Payroll Direct Deposit $ 267,210.47
$ 2,960,300.03
*Check number 216556, payable to Whiteford, Taylor & Preston LLP w ill be reported on a future Demand Register Report
CONSENT CALENDAR ITEM NO. 13
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Vendor Account Name Amount Purpose
Riverside County Sheriff Department(1) Various $1,289,645.65 Police Services Desert Concepts Construction, Inc.(1) Various $239,874.41 L&L/Parks Maintenance Services
Onyx Paving Company, Inc. Construction $134,872.39 Citywide Pavement Repair County of Riversdie Professional Services $103,287.93 2024 Election Services Coachella Valley Association of
Government
TUMF Payable to
CVAG
$79,128.93 TUMF Fees
(1) Payments were made 3/28/25 & 4/4/25
Wire Transfers: Nine transfers totaled $269,443. Of this amount, $179,592 was to Landmark and $58,927 was to CalPERS (See Attachment 2 for a complete listing).

Purchase Orders/Contracts: As a normal course of operations, any purchase order (PO) over $50,000 must go to City Council for individual consideration. Additional POs under this threshold are reported quarterly for review. See attached list (Attachment 3) for POs with a value of $25,000 to $50,000 that were issued from January 1 to March

31. Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Purchase Federal Farm Credit Banks Agency $ 1,000,000 3/19/2025 3.875% 4.020% Purchase Federal Home Loan Bank Agency $ 1,000,000 3/19/2025 4.000% 4.020% Purchase Federal Farm Credit Banks Agency $ 1,000,000 3/19/2025 4.000% 4.080% Purchase United States Treasury Treasury Note $ 1,000,000 3/19/2025 3.625% 4.010% Maturity Spring Bank CD $ 248,000 3/20/2025 1.500% 1.500% Purchase Southern States Bank CD $ 248,000 3/21/2025 4.150% 4.150% Maturity Axos Bank CD $ 248,000 3/26/2025 1.650% 1.650% Call Federal National Mortgage Assoc. Agency $ 1,000,000 3/26/2025 5.050% 5.100% Purchase Federal Home Loan Bank Agency $ 1,000,000 3/27/2025 4.200% 4.200% Maturity Alma Bank CD $ 248,000 3/28/2025 1.400% 1.400% Purchase Lafayette Federal Credit Union CD $ 248,000 3/28/2029 4.100% 4.100% Maturity Commonwealth Business Bank CD $ 248,000 3/31/2025 1.250% 1.250% Maturity Nicolet National Bank CD $ 248,000 3/31/2025 1.400% 1.400% Purchase United States Treasury Treasury Note $ 1,000,000 4/1/2025 4.000% 3.950% Call Federal National Mortgage Assoc. Agency $ 1,000,000 4/2/2025 5.250% 5.280% Purchase Federal Home Loan Bank Agency $ 1,000,000 4/4/2025 4.125% 4.125% 116 CLICK HERE to Return to Agenda
Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers

2. Wire Transfers

3. Purchase Orders
117 CLICK HERE to Return to Agenda
4/7/2025 3:24:45 PM Page 1 of 5
Demand Register
City of La Quinta Packet: APPKT04120 - 03/28/2025 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
A1 AMERICAN 216455 CREDIT FOR 1 WIPE CASE NEVER SHIPPE… Operating Supplies 101-3002-60420 -155.50 A1 AMERICAN 216455 WC GYM WIPES 4 CASES Operating Supplies 101-3002-60420 856.57 AMERICAN FORENSIC NURSE… 216456 BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 576.00 ANDERSON COMMUNICATI… 216457 03/2025 - PUBLIC SAFETY RADIO RENTA… Mobile/Cell Phones/Satellites 101-2002-61304 374.00 BARBARA SINATRA CHILDREN… 216458 02/18/25 - PHYSICAL EXAM LA2432000… Sexual Assault Exam Fees 101-2001-60193 231.00 BETTER WILDLIFE CONTROL L… 216459 CIVIC CENTER TURTLES RELOCATION FEE Maintenance/Services 101-3005-60691 1,200.00 BLUECOSMO 216460 02/23-03/22/25 - EOC SATELLITE PHON… Mobile/Cell Phones/Satellites 101-2002-61304 200.85 BLUECOSMO 216460 03/23-04/22/25 - EOC SATELLITE PHON… Mobile/Cell Phones/Satellites 101-2002-61304 200.85 CHARTER COMMUNICATIONS… 216462 03/16-04/15/25 - FS #32 CABLE (3201) Cable/Internet - Utilities 101-2002-61400 101.71 CHARTER COMMUNICATIONS… 216462 03/16-04/15/25 - FS #32 CABLE (3301) Cable/Internet - Utilities 101-2002-61400 10.50 CHARTER COMMUNICATIONS… 216462 03/16-04/15/25 - FS #70 CABLE (4701) Cable/Internet - Utilities 101-2002-61400 48.00 COACHELLA VALLEY WATER D… 216463 WATER SERVICE Water - Utilities 101-2002-61200 649.73 COACHELLA VALLEY WATER D… 216463 WATER SERVICE Water -Monticello Park - Utili… 101-3005-61201 1,117.90 COACHELLA VALLEY WATER D… 216463 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 287.16 COACHELLA VALLEY WATER D… 216463 WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 28.68 COACHELLA VALLEY WATER D… 216463 WATER SERVICE Water -Community Park - Util… 101-3005-61209 40.65 COACHELLA VALLEY WATER D… 216463 WATER SERVICE Water - Utilities 101-3008-61200 97.84 COACHELLA VALLEY WATER D… 216463 WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 477.71 COACHELLA VALLEY WATER D… 216463 WATER SERVICE PM 10 - Dust Control 101-7006-60146 43.90 CONVERGINT TECHNOLOGIES… 216464 02/2025 - CITYWIDE CAMERA SYSTEM … Public Safety Camera System… 101-2001-60692 2,123.17 CORONEL HOMES AND DESI… 216465 REFUND REMODEL PLAN CHECK DEPOSI… Building Plan Check Fees 101-0000-42600 1,536.87 COUNTY OF RIVERSIDE 216466 2024 ELECTION SERVICES Election Deposit 101-0000-22835 2,395.93 COUNTY OF RIVERSIDE 216466 2024 ELECTION SERVICES Professional Services 101-1005-60103 100,892.00 DEPARTMENT OF JUSTICE 216468 02/2025 - BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 105.00 DESERT CONCEPTS CONSTR… 216469 03/2025 - PARKS LANDSCAPE MAINTEN… Landscape Contract 101-3005-60112 79,300.58 DESERT CONCEPTS CONSTR… 216469 03/2025 - L&L MAINTENANCE SERVICES Landscape Contract 101-2002-60112 5,000.00 DESERT CONCEPTS CONSTR… 216469 02/26-02/27/25 - PLANT REPLACEMENT Maintenance/Services 101-3005-60691 2,880.00 DESERT RESORT MANAGEM… 216470 03/2025 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 DISH NETWORK 216471 03/22-04/21/25 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 126.71 DISH NETWORK 216471 02/22-03/21/25 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 114.71 ESGIL CORPORATION 216472 07/2023 - ONCALL PLAN REVIEW SERVIC… Plan Checks 101-6003-60118 105.00 FITZPATRICK, KATHLEEN 216474 2024 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 117.76 FREEDOM FOREVER LLC 216475 REFUND PERMIT FEES BSAP2024-0014 Building Permits 101-0000-42400 114.52 FREEDOM FOREVER LLC 216475 REFUND PERMIT FEES BSAP2025-0014 Building Permits 101-0000-42400 101.79 FRONTIER COMMUNICATIO… 216477 03/2025 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 62.83 GALLS LLC 216478 COP UNIFORMS LQ Police Volunteers 101-2001-60109 63.08 JOHNSON, JOSEPH 216481 2024 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 60.07 LA QUINTA RESORT & CLUB 216482 2025 EMPLOYEE APPRECIATION DINNER… Employee Recognition Events 101-1004-60340 8,269.30 LINDA EVANS 216483 2024 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 111.97 MCDOWELL AWARDS 216485 MEMORIAL TREE PLAQUE L.ESPOSITO Materials/Supplies 101-3005-60431 59.81 MERCHANTS BUILDING MAI… 216486 02/09/25 - FB PARK COURT CLEANING Janitorial 101-3008-60115 47.76 OCEAN SPRINGS TECH INC 216488 03/2025 - LQ PARK SPLASH PAD MAINT… LQ Park Water Feature 101-3005-60554 1,338.75 OCEAN SPRINGS TECH INC 216488 03/13/25 - FB POOL CHEMICAL REFILL Fritz Burns Pool Maintenance 101-3005-60184 340.12 PERFORMANCE CONCRETE S… 216491 SIDEWALK GRINDING Maintenance/Services 101-7003-60691 45,000.00 PROPER SOLUTIONS INC 216492 02/07/25 - TEMP AGENCY SERVICES R.I… Temporary Agency Services 101-1004-60125 3,414.40 PROPER SOLUTIONS INC 216492 03/14/25 - TEMP AGENCY SERVICES G.R… Temporary Agency Services 101-1004-60125 1,664.13 PYE BARKER 216493 PW YARD ALARM REPAIRS Security & Alarm 101-3008-60123 124.69 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Sheriff Patrol 101-2001-60161 663,866.17 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Police Overtime 101-2001-60162 18,786.49 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Target Team 101-2001-60163 140,408.10 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Community Services Officer 101-2001-60164 64,185.81 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Special Enforcement/City Sp… 101-2001-60165 114,307.38 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Gang Task Force 101-2001-60166 17,000.00 ATTACHMENT 1
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4/7/2025 3:24:45 PM Page 2 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Narcotics Task Force 101-2001-60167 15,937.50 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Motor Officer 101-2001-60169 143,482.40 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Dedicated Sargeants 101-2001-60170 48,084.80 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Dedicated Lieutenant 101-2001-60171 26,446.40 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Sheriff - Mileage 101-2001-60172 34,099.69 RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES Special Enforcement Funds 101-2001-60175 445.26 SG ELECTRIC INC 216497 REFUND PERMIT FEES BELC2025-0026 Electrical Permits 101-0000-42403 25.44 SG ELECTRIC INC 216497 REFUND PERMIT FEES BELC2025-0026 Building Plan Check Fees 101-0000-42600 25.45 SOUTHWEST AQUATICS INC 216499 03/2025 - LAKE MAINTENANCE SERVICES Civic Center Lake Maintenan… 101-3005-60117 1,417.50 SOUTHWEST AQUATICS INC 216499 03/2025 - LAKE MAINTENANCE SERVICES SilverRock Lake Maintenance 101-3005-60189 1,417.50 STAPLES ADVANTAGE 216500 LABELS Office Supplies 101-1004-60400 15.32 STAPLES ADVANTAGE 216500 STAPLER Operating Supplies 101-1004-60420 12.93 STAPLES ADVANTAGE 216500 OFFICE SUPPLIES Office Supplies 101-3001-60400 158.97 STAPLES ADVANTAGE 216500 CITYWIDE CUPS Citywide Supplies 101-1007-60403 144.18 STAPLES ADVANTAGE 216500 OFFICE SUPPLIES Office Supplies 101-1006-60400 123.78 STAPLES ADVANTAGE 216500 BREAKROOM SUPPLIES Citywide Supplies 101-1007-60403 138.06 STEVE SANCHEZ FOR CITY C… 216502 2024 ELECTION CANDIDATE DEPOSIT RE… Election Deposit 101-0000-22835 114.27 VALLEY LOCK & SAFE 216504 RIVCO SHERIFF GUN SAFE DRILL OPEN L… Special Enforcement/City Sp… 101-2001-60165 650.00 VALLEY LOCK & SAFE 216504 RIVO SHERIFF SAFE DIAL REPAIRS LA-25-… Special Enforcement/City Sp… 101-2001-60165 250.00 VINTAGE ASSOCIATES 216506 03/2025 - SRR LANDSCAPE MAINTENAN… Landscape Contract 101-3005-60112 14,181.33 VINTAGE E & S INC 216507 FS #32 LIGHT FIXTURES REPAIRS Maintenance/Services 101-2002-60691 4,896.16 VINTAGE E & S INC 216507 02/25/25 - CH RECESSED LIGHTING REP… Maintenance/Services 101-3008-60691 460.23 VINTAGE E & S INC 216507 3/17/25 CONCRETE ELECTRICAL BOX CO… Maintenance/Services 101-3005-60691 662.38 XPRESS GRAPHICS 216509 SOI POSTCARDS Advertising 101-6002-60450 987.51 XPRESS GRAPHICS 216509 EVENT SIGNAGE POSTERS Community Experiences 101-3003-60149 337.47 Fund 101 - GENERAL FUND Total: 1,578,945.41
Fund: 201 - GAS TAX FUND
STATE CONTROLLER'S OFFICE 216501 FY 23/24 ANNUAL STREET REPORT Professional Services 201-7003-60103 3,487.87 Fund 201 - GAS TAX FUND Total: 3,487.87
Fund: 202 - LIBRARY & MUSEUM FUND
COACHELLA VALLEY WATER D… 216463 WATER SERVICE Water - Utilities 202-3006-61200 309.45 DESERT CONCEPTS CONSTR… 216469 03/2025 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3004-60112 2,767.75 DESERT CONCEPTS CONSTR… 216469 03/2025 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3006-60112 1,730.00 FRONTIER COMMUNICATIO… 216477 03/04-04/03/25 - LIBRARY DIA CIRCUIT Cable/Internet - Utilities 202-3004-61400 704.15 Fund 202 - LIBRARY & MUSEUM FUND Total: 5,511.35
Fund: 212 - SLESA (COPS) FUND
RIVERSIDE COUNTY SHERIFF … 216496 01/09-02/05/25 - BP #8 POLICE SERVICES COPS Burglary/Theft Prevent… 212-0000-60179 1,335.77 Fund 212 - SLESA (COPS) FUND Total: 1,335.77
Fund: 215 - LIGHTING & LANDSCAPING FUND
COACHELLA VALLEY WATER D… 216463 WATER SERVICE Water - Medians - Utilities 215-7004-61211 3,374.50 DESERT CONCEPTS CONSTR… 216469 03/2025 - PARKS LANDSCAPE MAINTEN… Landscape Contract 215-7004-60112 14,535.00 DESERT CONCEPTS CONSTR… 216469 03/2025 - L&L MAINTENANCE SERVICES Landscape Contract 215-7004-60112 461.08 DESERT CONCEPTS CONSTR… 216469 03/2025 - L&L MAINTENANCE SERVICES Landscape Contract 215-7004-60112 110,000.00 EWING IRRIGATION PRODUC… 216473 TREE STAKES Materials/Supplies 215-7004-60431 1,221.06 FRONTIER COMMUNICATIO… 216477 03/07-04/06/25 - PHONE SERVICE Electric - Utilities 215-7004-61116 166.96 IMPERIAL IRRIGATION DIST 216480 ELECTRITIY SERVICE Electric - Utilities 215-7004-61116 463.16 IMPERIAL IRRIGATION DIST 216480 ELECTRITIY SERVICE Electric - Medians - Utilities 215-7004-61117 76.91 MAINTENANCE SUPERINTEN… 216484 MSA TRAINING R.SEVILLA Travel & Training 215-7004-60320 150.00 SMITH PIPE & SUPPLY CO 216498 IRRIGATION SUPPLIES Materials/Supplies 215-7004-60431 1,217.89 VINTAGE ASSOCIATES 216506 03/2025 - SRR LANDSCAPE MAINTENAN… Landscape Contract 215-7004-60112 5,129.00 VINTAGE ASSOCIATES 216506 03/2025 - SRR LANDSCAPE MAINTENAN… SilverRock Way Landscape 215-7004-60143 5,671.00 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 142,466.56 Fund: 221 - AB 939 - CALRECYCLE FUND
THE ECOHERO SHOW LLC 216503 RECYCLING/SB1383 EDUCATION FOR H… AB 939 Recycling Solutions 221-0000-60127 1,250.00 Fund 221 - AB 939 - CALRECYCLE FUND Total: 1,250.00
Fund: 270 - ART IN PUBLIC PLACES FUND
FRIZZELL, NATHAN 216476 CITY HALL MURAL ART PURCHASE DEPO… Art Purchases 270-0000-74800 12,500.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 12,500.00
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Demand Register Packet: APPKT04120 - 03/28/2025 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
ONYX PAVING COMPANY INC. 216489 PMP FRED WARING & MISC. LOCATIONS… Retention Payable 401-0000-20600 -7,098.55 ONYX PAVING COMPANY INC. 216489 PMP FRED WARING & MISC. LOCATIONS… Construction 401-0000-60188 141,970.94 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 134,872.39 Fund: 501 - FACILITY & FLEET REPLACEMENT
BMW MOTORCYCLES OF RIV… 216461 MOTORCYCLE REPAIRS A1249 Motorcycle Repair & Mainte… 501-0000-60679 1,394.90 DANIEL'S TIRE SERVICE, INC. 216467 2017 CHEVY COLORADO VIN H1266940 … Vehicle Repair & Maintenan… 501-0000-60676 1,050.58 DANIEL'S TIRE SERVICE, INC. 216467 2015 FORD EXPLORER VIN A14580 MAI… Vehicle Repair & Maintenan… 501-0000-60676 200.74 H&G HOME IMPROVEMENTS … 216479 CLERK OFFICE NEW WALL City Bldg Repl/Repair 501-0000-71103 4,485.00 MYFLEETCENTER 216487 2014 FORD F150 VIN D11473 OIL CHAN… Vehicle Repair & Maintenan… 501-0000-60676 122.24 PACIFIC MOBILE STRUCTURES… 216490 04/2025 - PW TRAILER RENTAL Building Leases 501-0000-71032 3,088.51 QUINN COMPANY 216494 FINANCE CHARGE Vehicle Repair & Maintenan… 501-0000-60676 131.64 QUINN COMPANY 216494 FINANCE CHARGE Vehicle Repair & Maintenan… 501-0000-60676 28.43 QUINN COMPANY 216494 FINANCE CHARGE Vehicle Repair & Maintenan… 501-0000-60676 28.43 QUINN COMPANY 216494 FINANCE CHARGE Vehicle Repair & Maintenan… 501-0000-60676 28.43 QUINN COMPANY 216494 FINANCE CHARGE Vehicle Repair & Maintenan… 501-0000-60676 28.43 QUINN COMPANY 216494 FINANCE CHARGE Vehicle Repair & Maintenan… 501-0000-60676 28.43 VINTAGE E & S INC 216507 CITYWIDE EV CHARGERS City Bldg Repl/Repair 501-0000-71103 10,232.76 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 20,848.52 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 216462 03/10-04/09/25 - CH CABLE (2601) Cable/Internet - Utilities 502-0000-61400 191.29 CHARTER COMMUNICATIONS… 216462 03/10-04/09/25 - CH INTERNET (1801) Cable/Internet - Utilities 502-0000-61400 2,079.00 CHARTER COMMUNICATIONS… 216462 03/10-04/09/25 - WC CABLE (2101) Cable/Internet - Utilities 502-0000-61400 14.73 CHARTER COMMUNICATIONS… 216462 03/10-04/09/25 - CITY YARD CABLE (580… Cable/Internet - Utilities 502-0000-61400 81.63 FRONTIER COMMUNICATIO… 216477 03/03-04/02/25 - 2ND CITY INTERNET LI… Cable/Internet - Utilities 502-0000-61400 2,619.73 FRONTIER COMMUNICATIO… 216477 03/04-04/03/25 - WC DIA CIRCUIT Cable/Internet - Utilities 502-0000-61400 704.15 FRONTIER COMMUNICATIO… 216477 03/04-04/03/25 - DSL SVC Cable/Internet - Utilities 502-0000-61400 728.07 RINCON CONSULTANTS, INC. 216495 02/2025 GEOGRAPHIC INFORMATION S… Software Licenses 502-0000-60301 5,259.50 VERIZON WIRELESS 216505 02/02-03/01/25 - CITY IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,263.03 VERIZON WIRELESS 216505 02/02-03/01/25 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 3,536.40 VISUAL EDGE IT, INC. 216508 02/2025 - IT SERVICES Consultants 502-0000-60104 33,178.00 VISUAL EDGE IT, INC. 216508 02/2025 - CONTINGENCY EXPENSES Consultants 502-0000-60104 8,914.92 Fund 502 - INFORMATION TECHNOLOGY Total: 58,570.45
Grand Total: 1,959,788.32
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Demand Register Packet: APPKT04120 - 03/28/2025 JB
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,578,945.41
201 - GAS TAX FUND 3,487.87
202 - LIBRARY & MUSEUM FUND 5,511.35
212 - SLESA (COPS) FUND 1,335.77
215 - LIGHTING & LANDSCAPING FUND 142,466.56
221 - AB 939 - CALRECYCLE FUND 1,250.00
270 - ART IN PUBLIC PLACES FUND 12,500.00
401 - CAPITAL IMPROVEMENT PROGRAMS 134,872.39
501 - FACILITY & FLEET REPLACEMENT 20,848.52
502 - INFORMATION TECHNOLOGY 58,570.45
Grand Total: 1,959,788.32
Account Summary
Account Number Account Name Expense Amount
101-0000-22835 Election Deposit 2,800.00
101-0000-42400 Building Permits 216.31
101-0000-42403 Electrical Permits 25.44
101-0000-42600 Building Plan Check Fees 1,562.32
101-1004-60125 Temporary Agency Servi… 5,078.53
101-1004-60340 Employee Recognition E… 8,269.30
101-1004-60400 Office Supplies 15.32
101-1004-60420 Operating Supplies 12.93
101-1005-60103 Professional Services 100,892.00
101-1006-60400 Office Supplies 123.78
101-1007-60403 Citywide Supplies 282.24
101-2001-60109 LQ Police Volunteers 63.08
101-2001-60161 Sheriff Patrol 663,866.17
101-2001-60162 Police Overtime 18,786.49
101-2001-60163 Target Team 140,408.10
101-2001-60164 Community Services Offi… 64,185.81
101-2001-60165 Special Enforcement/City… 115,207.38
101-2001-60166 Gang Task Force 17,000.00
101-2001-60167 Narcotics Task Force 15,937.50
101-2001-60169 Motor Officer 143,482.40
101-2001-60170 Dedicated Sargeants 48,084.80
101-2001-60171 Dedicated Lieutenant 26,446.40
101-2001-60172 Sheriff - Mileage 34,099.69
101-2001-60174 Blood/Alcohol Testing 681.00
101-2001-60175 Special Enforcement Fu… 445.26
101-2001-60193 Sexual Assault Exam Fees 231.00
101-2001-60692 Public Safety Camera Sys… 2,123.17
101-2002-60112 Landscape Contract 5,000.00
101-2002-60691 Maintenance/Services 4,896.16
101-2002-61200 Water - Utilities 649.73
101-2002-61304 Mobile/Cell Phones/Sate… 775.70
101-2002-61400 Cable/Internet - Utilities 401.63
101-3001-60400 Office Supplies 158.97
101-3002-60420 Operating Supplies 701.07
101-3003-60149 Community Experiences 337.47
101-3005-60112 Landscape Contract 93,481.91
101-3005-60117 Civic Center Lake Maint… 1,417.50
101-3005-60184 Fritz Burns Pool Mainten… 340.12
101-3005-60189 SilverRock Lake Mainten… 1,417.50
101-3005-60431 Materials/Supplies 59.81
101-3005-60554 LQ Park Water Feature 1,338.75
101-3005-60691 Maintenance/Services 4,742.38
101-3005-61201 Water -Monticello Park -… 1,117.90
101-3005-61204 Water -Fritz Burns Park -… 287.16
101-3005-61206 Water -Desert Pride - Util… 477.71
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Account Summary
Account Number Account Name Expense Amount
101-3005-61208 Water -Seasons Park - Ut… 28.68
101-3005-61209 Water -Community Park … 40.65
101-3005-61300 Telephone - Utilities 62.83
101-3008-60115 Janitorial 47.76
101-3008-60123 Security & Alarm 124.69
101-3008-60691 Maintenance/Services 460.23
101-3008-61200 Water - Utilities 97.84
101-6002-60450 Advertising 987.51
101-6003-60118 Plan Checks 105.00
101-6004-60103 Professional Services 4,018.43
101-7003-60691 Maintenance/Services 45,000.00
101-7006-60146 PM 10 - Dust Control 43.90
201-7003-60103 Professional Services 3,487.87
202-3004-60112 Landscape Contract 2,767.75
202-3004-61400 Cable/Internet - Utilities 704.15
202-3006-60112 Landscape Contract 1,730.00
202-3006-61200 Water - Utilities 309.45
212-0000-60179 COPS Burglary/Theft Pre… 1,335.77
215-7004-60112 Landscape Contract 130,125.08
215-7004-60143 SilverRock Way Landsca… 5,671.00
215-7004-60320 Travel & Training 150.00
215-7004-60431 Materials/Supplies 2,438.95
215-7004-61116 Electric - Utilities 630.12
215-7004-61117 Electric - Medians - Utilit… 76.91
215-7004-61211 Water - Medians - Utiliti… 3,374.50
221-0000-60127 AB 939 Recycling Solutio… 1,250.00
270-0000-74800 Art Purchases 12,500.00
401-0000-20600 Retention Payable -7,098.55
401-0000-60188 Construction 141,970.94
501-0000-60676 Vehicle Repair & Maint… 1,647.35
501-0000-60679 Motorcycle Repair & Ma… 1,394.90
501-0000-71032 Building Leases 3,088.51
501-0000-71103 City Bldg Repl/Repair 14,717.76
502-0000-60104 Consultants 42,092.92
502-0000-60301 Software Licenses 5,259.50
502-0000-61301 Cell/Mobile Phones 4,799.43
502-0000-61400 Cable/Internet - Utilities 6,418.60
Grand Total: 1,959,788.32
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,555,459.16
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 2,438.95 202328E Citywide Landscape Maintenance … Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 115,461.08 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 101,213.33 202412CT Construction Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 141,970.94 202412RP Retention Payable FY24/25 PMP - Fred Waring Drive - Misc Locations -7,098.55 202421E On-Call Offset Removal On-Call Offset Removal 45,000.00 EGGE La Quinta Egg Hunt Expense La Quinta Egg Hunt 337.47 SOIE SOI - Sphere of Influence Misc Exp… (SOI) Sphere of Influence Fiscal Study 987.51 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 4,018.43 Grand Total: 1,959,788.32
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
City of La Quinta Packet: APPKT04124 - 04/04/2025 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
GHERA, EDWARD R 202 FY 24/25 WELLNESS DOLLARS REIMB E.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 HALLICK, ROSEMARY 203 3/23-3/28/25 GFOA LEADERSHIP ACAD… Travel & Training 101-1006-60320 1,704.20 WOODS, COLE 204 FY 24/25 WELLNESS DOLLARS REIMB C.… Annual Wellness Dollar Reim… 101-1004-50252 194.60 ALL PRO BEVERAGE INC 216510 LOBBY COFFEE MACHINE SUPPLIES Citywide Supplies 101-1007-60403 878.10 AMERICAN FORENSIC NURSE… 216512 BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 864.00 APWA 216514 APWA MEMBERSHIP DUES D.EASTLICK Membership Dues 101-7006-60351 133.10 BETTER WILDLIFE CONTROL L… 216517 CIVIC CENTER TURTLES RELOCATION FEE Maintenance/Services 101-3005-60691 300.00 CHARTER COMMUNICATIONS… 216518 03/29-04/28/25 - FS #32 INTERNET (350… Cable/Internet - Utilities 101-2002-61400 100.00 CHARTER COMMUNICATIONS… 216518 03/24-04/23/25 - FS #93 INTERNET (410… Cable/Internet - Utilities 101-2002-61400 100.00 COACHELLA VALLEY CONSER… 216520 02/2025 - MSHCP FEES MSHCP Mitigation Fee 101-0000-20310 23,767.50 COACHELLA VALLEY CONSER… 216520 02/2025 - MSHCP FEES CVMSHCP Admin Fee 101-0000-43631 -237.68 COACHELLA VALLEY WATER D… 216521 WATER SERVICE Water - Civic Center Park - Uti… 101-3005-61202 2,034.30 COACHELLA VALLEY WATER D… 216521 WATER SERVICE Water -Community Park - Util… 101-3005-61209 1,712.88 COACHELLA VALLEY WATER D… 216521 WATER SERVICE Water - Utilities 101-2002-61200 78.53 COACHELLA VALLEY WATER D… 216521 WATER SERVICE Water -Eisenhower Park - Util… 101-3005-61203 71.49 COACHELLA VALLEY WATER D… 216521 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 1,714.86 COACHELLA VALLEY WATER D… 216521 WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 136.35 COACHELLA VALLEY WATER D… 216521 WATER SERVICE Water - Utilities 101-3008-61200 715.70 CSMFO 216522 CSMFO CHAPTER MEETING R.HALLICK Travel & Training 101-1006-60320 25.00 DEPARTMENT OF ANIMAL SE… 216523 08/2024 - ANIMAL SERVICES Animal Shelter Contract Servi… 101-6004-60197 32,445.15 DESERT CONCEPTS CONSTR… 216524 FB PARK NEW FENCE INSTALLATION Maintenance/Services 101-3005-60691 3,850.00 DESERT CONCEPTS CONSTR… 216524 PIONEER PARK FENCE REPAIRS Maintenance/Services 101-3005-60691 4,950.00 EISENHOWER MEDICAL CEN… 216525 02/8/25 - SEXUAL ASSAULT EXAM LA25… Sexual Assault Exam Fees 101-2001-60193 800.00 FRANCHISE TAX BOARD 216527 GARNISHMENT Garnishments Payable 101-0000-20985 234.15 GOVERNMENT FINANCE OFF… 216529 03/23-03/28/25 - GFOA LEADERSHIP AC… Travel & Training 101-1006-60320 2,500.00 HR GREEN PACIFIC INC 216530 10/2024 - ON-CALL PLAN CHECK ENGIN… Map/Plan Checking 101-7002-60183 472.50 HR GREEN PACIFIC INC 216530 11/2024 - ON-CALL PLAN CHECK ENGIN… Map/Plan Checking 101-7002-60183 990.00 HR GREEN PACIFIC INC 216530 02/2025 - ON-CALL PLAN CHECK ENGIN… Map/Plan Checking 101-7002-60183 7,020.00 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 1,039.47 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electric - Civic Center Park - U… 101-3005-61103 2,647.28 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electric - Fritz Burns Park - Uti… 101-3005-61105 477.76 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electric - Velasco Park - Utiliti… 101-3005-61111 20.84 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 2,234.15 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electric - SilverRock Event Sit… 101-3005-61115 2,825.14 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electricity - Charging Stations 101-3008-61102 650.89 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 202.50 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 143.75 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 143.75 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 337.50 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 316.25 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 287.50 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 202.50 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 123 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04124 - 04/04/2025 JB
4/7/2025 3:23:58 PM Page 2 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 67.50 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 337.50 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 86.25 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 201.25 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 373.75 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 316.25 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 405.00 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 67.50 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 201.25 INTERWEST CONSULTING G… 216532 01/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 86.25 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 383.75 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 337.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 345.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 607.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 258.75 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 201.25 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 460.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 202.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 67.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 202.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 567.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 373.75 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 258.75 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 230.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 67.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 258.75 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 472.50 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 INTERWEST CONSULTING G… 216532 02/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 172.50 JOE A GONSALVES & SON 216534 04/2025 - LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 LIFESIGNS, INC. 216537 SIGN LANGUAGE SERVICES LA250580043 Special Enforcement Funds 101-2001-60175 418.44 MISSION LINEN SUPPLY 216539 03/13/25 - UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 40.86 MISSION LINEN SUPPLY 216539 03/13/25 - UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 24.52 MISSION LINEN SUPPLY 216539 03/20/25 - UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 39.20 MISSION LINEN SUPPLY 216539 03/20/25 - UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 23.54 MISSION LINEN SUPPLY 216539 03/27/25 - UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 39.50 MISSION LINEN SUPPLY 216539 03/27/25 - UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 23.69 OCEAN SPRINGS TECH INC 216541 03/22/25 - LQ PARK SPLASH PAD REPAI… LQ Park Water Feature 101-3005-60554 153.91 PALMS TO PINES PRINTING 216542 PROMO ITEMS FOR CV VENDOR FAIR Promotional Items 101-3007-60134 840.34 PALMS TO PINES PRINTING 216542 PROMO ITEMS FOR CV VENDOR FAIR Promotional Items 101-3007-60134 990.70 POWERS AWARDS INC 216543 EMPLOYEE APPRECIATION PLAQUES Employee Recognition Events 101-1004-60340 270.18 PROPER SOLUTIONS INC 216544 03/21/25 - TEMP AGENCY SERVICES G.R… Temporary Agency Services 101-1004-60125 1,706.80 RIVERSIDE COUNTY SHERIFF … 216546 01/25-02/24/25 - MOTOR FUEL Sheriff - Other 101-2001-60176 1,259.88 SOUTHWEST BOULDER & ST… 216548 PLAYGROUND CHIPS Materials/Supplies 101-3005-60431 2,545.84 ULLOA, TONY 216551 DRONE REIMB T.ULLOA Tools/Equipment 101-7003-60432 815.61 ULLOA, TONY 216551 OFFICE SUPPLIES REIMB T.ULLOA Office Supplies 101-7003-60400 55.96 UNITED WAY OF THE DESERT 216552 CONTRIBUTION United Way Deductions 101-0000-20981 108.00 VERITAS TECHNOLOGIES LLC 216553 03/2025 - DATA BACK UP FOR LASERFIC… Professional Services 101-1005-60103 977.32 VERIZON WIRELESS 216554 02/14-03/13/25 - EOC CELL (7813) Mobile/Cell Phones/Satellites 101-2002-61304 146.05 124 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04124 - 04/04/2025 JB
4/7/2025 3:23:58 PM Page 3 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount VERIZON WIRELESS 216554 02/26-03/25/25 - LQPD CELLS (6852) Telephone - Utilities 101-2001-61300 891.63 XPRESS GRAPHICS 216555 2025 CV LOCAL VENDOR FAIR Printing 101-1006-60410 245.13 Fund 101 - GENERAL FUND Total: 125,643.61
Fund: 201 - GAS TAX FUND
IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 1,020.01 MISSION LINEN SUPPLY 216539 03/13/25 - UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 49.05 MISSION LINEN SUPPLY 216539 03/20/25 - UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 47.07 MISSION LINEN SUPPLY 216539 03/27/25 - UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 47.39 TOPS' N BARRICADES INC 216549 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 270.79 TOPS' N BARRICADES INC 216549 TRAFFIC SIGNS Traffic Control Signs 201-7003-60429 21.75 Fund 201 - GAS TAX FUND Total: 1,456.06
Fund: 202 - LIBRARY & MUSEUM FUND
FRONTIER COMMUNICATIO… 216528 02/13-04/12/25 - MUSEUM PHONE Telephone - Utilities 202-3006-61300 369.06 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electricity - Utilities 202-3004-61101 3,340.64 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electricity - Utilities 202-3006-61101 883.89 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,593.59
Fund: 215 - LIGHTING & LANDSCAPING FUND
COACHELLA VALLEY WATER D… 216521 WATER SERVICE Water - Medians - Utilities 215-7004-61211 11,866.36 DESERT CONCEPTS CONSTR… 216524 03/17-03/21/25 - AVE 52 MEDIAN REST… Maintenance/Services 215-7004-60691 7,200.00 DESERT CONCEPTS CONSTR… 216524 03/24-03/28/25 - AVE 52 MEDIAN REST… Maintenance/Services 215-7004-60691 7,200.00 EWING IRRIGATION PRODUC… 216526 IRRIGATION PARTS Materials/Supplies 215-7004-60431 559.79 EWING IRRIGATION PRODUC… 216526 IRRIGATION PARTS Materials/Supplies 215-7004-60431 1,670.33 EWING IRRIGATION PRODUC… 216526 LANDSCAPER HATS & VOLTAGE DETECT… Materials/Supplies 215-7004-60431 88.88 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 2,761.18 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 1,656.60 IMPERIAL IRRIGATION DIST 216531 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 163.52 MACIAS NURSERY, INC. 216538 PLANTS Materials/Supplies 215-7004-60431 815.63 MOON VALLEY NURSERY CO… 216540 TREES Materials/Supplies 215-7004-60431 4,848.75 SOUTHWEST BOULDER & ST… 216548 LANDSCAPE ROCK Materials/Supplies 215-7004-60431 966.58 TRI-STATE MATERIALS INC 216550 FILL SAND Materials/Supplies 215-7004-60431 462.44 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 40,260.06 Fund: 221 - AB 939 - CALRECYCLE FUND
ALPHA MEDIA LLC 216511 01/2025 - RECYCLING RADIO ADS MIX 1… AB 939 Recycling Solutions 221-0000-60127 3,500.00 Fund 221 - AB 939 - CALRECYCLE FUND Total: 3,500.00
Fund: 224 - TUMF FUND
COACHELLA VALLEY ASSOC O… 216519 02/2025 - TUMF FEES TUMF Payable to CVAG 224-0000-20320 79,128.93 Fund 224 - TUMF FUND Total: 79,128.93
Fund: 270 - ART IN PUBLIC PLACES FUND
SIGNATURE SCULPTURE 216547 03/2025 - APP MAINTENANCE REMAINI… APP Maintenance & Display 270-0000-60683 13,567.75 Fund 270 - ART IN PUBLIC PLACES FUND Total: 13,567.75
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
BENGAL ENGINEERING INC 216516 02/2025 DUNE PALMS BRIDGE LOW WA… Design 401-0000-60185 5,425.43 JSL ARCHITECTURE, INC. 216535 M&O YARD DESIGN Design 401-0000-60185 5,308.50 JSL ARCHITECTURE, INC. 216535 M&O YARD DESIGN Design 401-0000-60185 69,944.75 LA PRENSA HISPANA 216536 CITYWIDE MISC ADA IMPROVEMENTS B… Construction 401-0000-60188 4,590.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 85,268.68 Fund: 501 - FACILITY & FLEET REPLACEMENT
AUTOZONE 216515 CIRCUIT TESTER & FUSES Parts, Accessories, and Upfits 501-0000-60675 28.19 RADIAL ENGINEERING USA I… 216545 STUDY SESSION ROOM ACOUSTIC PANE… City Bldg Repl/Repair 501-0000-71103 6,450.91 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 6,479.10 Fund: 502 - INFORMATION TECHNOLOGY
ANDERSON COMMUNICATI… 216513 03/2025 - STREETS RADIO RENTALS Cell/Mobile Phones 502-0000-61301 136.00 CHARTER COMMUNICATIONS… 216518 03/15-04/14/25 - WC CABLE (3301) Cable/Internet - Utilities 502-0000-61400 168.08 FRONTIER COMMUNICATIO… 216528 03/12-04/11/25 - X-PARK INTERNET Cable/Internet - Utilities 502-0000-61400 1,086.48 Fund 502 - INFORMATION TECHNOLOGY Total: 1,390.56
Grand Total: 361,288.34
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Demand Register Packet: APPKT04124 - 04/04/2025 JB
4/7/2025 3:23:58 PM Page 4 of 5
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 125,643.61
201 - GAS TAX FUND 1,456.06
202 - LIBRARY & MUSEUM FUND 4,593.59
215 - LIGHTING & LANDSCAPING FUND 40,260.06
221 - AB 939 - CALRECYCLE FUND 3,500.00
224 - TUMF FUND 79,128.93
270 - ART IN PUBLIC PLACES FUND 13,567.75
401 - CAPITAL IMPROVEMENT PROGRAMS 85,268.68
501 - FACILITY & FLEET REPLACEMENT 6,479.10
502 - INFORMATION TECHNOLOGY 1,390.56
Grand Total: 361,288.34
Account Summary
Account Number Account Name Expense Amount
101-0000-20310 MSHCP Mitigation Fee 23,767.50
101-0000-20981 United Way Deductions 108.00
101-0000-20985 Garnishments Payable 234.15
101-0000-43631 CVMSHCP Admin Fee -237.68
101-1002-60101 Contract Services - Admi… 3,500.00
101-1004-50252 Annual Wellness Dollar … 394.60
101-1004-60125 Temporary Agency Servi… 1,706.80
101-1004-60340 Employee Recognition E… 270.18
101-1005-60103 Professional Services 977.32
101-1006-60320 Travel & Training 4,229.20
101-1006-60410 Printing 245.13
101-1007-60403 Citywide Supplies 878.10
101-2001-60174 Blood/Alcohol Testing 864.00
101-2001-60175 Special Enforcement Fu… 418.44
101-2001-60176 Sheriff - Other 1,259.88
101-2001-60193 Sexual Assault Exam Fees 800.00
101-2001-61300 Telephone - Utilities 891.63
101-2002-61101 Electricity - Utilities 1,039.47
101-2002-61200 Water - Utilities 78.53
101-2002-61304 Mobile/Cell Phones/Sate… 146.05
101-2002-61400 Cable/Internet - Utilities 200.00
101-3005-60431 Materials/Supplies 2,545.84
101-3005-60554 LQ Park Water Feature 153.91
101-3005-60690 Uniforms 119.56
101-3005-60691 Maintenance/Services 9,100.00
101-3005-61103 Electric - Civic Center Pa… 2,647.28
101-3005-61105 Electric - Fritz Burns Park… 477.76
101-3005-61111 Electric - Velasco Park - … 20.84
101-3005-61115 Electric - SilverRock Even… 2,825.14
101-3005-61202 Water - Civic Center Park… 2,034.30
101-3005-61203 Water -Eisenhower Park … 71.49
101-3005-61204 Water -Fritz Burns Park -… 1,714.86
101-3005-61205 Water -Velasco Park - Uti… 136.35
101-3005-61209 Water -Community Park … 1,712.88
101-3007-60134 Promotional Items 1,831.04
101-3008-60690 Uniforms 71.75
101-3008-61101 Electricity - Utilities 2,234.15
101-3008-61102 Electricity - Charging Stat… 650.89
101-3008-61200 Water - Utilities 715.70
101-6003-60118 Plan Checks 12,876.25
101-6004-60197 Animal Shelter Contract … 32,445.15
101-7002-60183 Map/Plan Checking 8,482.50
101-7003-60400 Office Supplies 55.96
101-7003-60432 Tools/Equipment 815.61
101-7006-60351 Membership Dues 133.10
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Demand Register Packet: APPKT04124 - 04/04/2025 JB
4/7/2025 3:23:58 PM Page 5 of 5
Account Summary
Account Number Account Name Expense Amount
201-7003-60429 Traffic Control Signs 292.54
201-7003-60690 Uniforms 143.51
201-7003-61101 Electricity - Utilities 1,020.01
202-3004-61101 Electricity - Utilities 3,340.64
202-3006-61101 Electricity - Utilities 883.89
202-3006-61300 Telephone - Utilities 369.06
215-7004-60431 Materials/Supplies 9,412.40
215-7004-60691 Maintenance/Services 14,400.00
215-7004-61116 Electric - Utilities 2,924.70
215-7004-61117 Electric - Medians - Utilit… 1,656.60
215-7004-61211 Water - Medians - Utiliti… 11,866.36
221-0000-60127 AB 939 Recycling Solutio… 3,500.00
224-0000-20320 TUMF Payable to CVAG 79,128.93
270-0000-60683 APP Maintenance & Disp… 13,567.75
401-0000-60185 Design 80,678.68
401-0000-60188 Construction 4,590.00
501-0000-60675 Parts, Accessories, and … 28.19
501-0000-71103 City Bldg Repl/Repair 6,450.91
502-0000-61301 Cell/Mobile Phones 136.00
502-0000-61400 Cable/Internet - Utilities 1,254.56
Grand Total: 361,288.34
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 243,054.09
111205D Design Expense Dune Palms Bridge Imp/BRLKS-5433(014) 5,425.43 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 7,167.75 201805D Design Expense Corporate Yard Admin Offices & Crew Quarters 75,253.25 202216E General PW Maint - Desert Concep… General PW Maintenance - Desert Concepts 8,800.00 202328E Citywide Landscape Maintenance … Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 16,182.21 202405CT Construction Expense Citywide Miscellaneous ADA Improvements 4,590.00 CSA152E CSA 152 Expenses CSA 152 Project Tracking 815.61 Grand Total: 361,288.34
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 03/24/2025-04/04/2025
Wire Transaction
Listed below are the wire transfers from 03/24/2025-04/04/2025.

Wire Transfers:

03/31/2025 - WIRE TRANSFER - STERLING $1,426.45
03/31/2025 - WIRE TRANSFER - CALPERS $7,543.47
03/31/2025 - WIRE TRANSFER - CALPERS $15,395.41
03/31/2025 - WIRE TRANSFER - CALPERS $35,987.81
03/31/2025 - WIRE TRANSFER - LQCEA $583.00
03/31/2025 - WIRE TRANSFER - MISSION SQUARE $4,105.00
03/31/2025 - WIRE TRANSFER - MISSION SQUARE $15,711.26
04/01/2025 - WIRE TRANSFER - COLONIAL LIFE $9,099.14
04/04/2025 - WIRE TRANSFER - LANDMARK $179,591.66
TOTAL WIRE TRANSFERS OUT $269,443.20
ATTACHMENT 2
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City of La Quinta
Purchase Orders 01/1/25 – 03/31/25
Purchase Orders
Listed below are Purchase Orders issued from 01/1/25 – 03/31/25 with a value between $25,000 and $50,000 for City Council review.

Vendor P.O Number Amount Purpose
Old Town Artisan Studios 2425-0165 25,000.00 $ Sponsorship Macias Nursery, Inc. 2425-0174 30,000.00 $ Tree & Plant Purchases Nathan Frizzell 2425-0176 25,000.00 $ Mural Art Purchase JNS Media Specialists 2425-0178 38,800.00 $ Video and Photo Services Moon Valley Nursery Consolidate Holding LLC 2425-0183 30,000.00 $ Tree Purchases Performance Concrete Services, Inc. 2425-01888 45,000.00 $ Sidewalk Inspection and Maintenance Services
ATTACHMENT 3
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED JANUARY 10, FEBRUARY 7, AND MARCH 7, 2025

RECOMMENDATION
Approve demand registers for Southern California Gas Company dated January 10, February 7, and March 7, 2025.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 19,372.76
Successor Agency of RDA $ - Housing Authority $ - $ 19,372.76

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for Southern California Gas Company dated January 10, February 7, and March 7, 2025.

Warrants Issued:
215810 $ 5,825.76
216089 $ 7,621.62
216321 $ 5,925.38
$ 19,372.76
Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachment: 1. Demand Registers
CONSENT CALENDAR ITEM NO. 14
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4/7/2025 3:28:34 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT04034 - 01/10/2025 SOCAL GAS Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 215810 11/20-12/19/24 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 53.37 THE GAS COMPANY 215810 11/20-12/19/24 - CH GAS SVC Gas - Utilities 101-3008-61100 899.21 THE GAS COMPANY 215810 11/20-12/19/24 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 3,486.22 THE GAS COMPANY 215810 11/20-12/19/24 - WC GAS SVC Gas - Utilities 101-3008-61100 209.69 THE GAS COMPANY 215810 11/27-12/30/24 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 121.95 Fund 101 - GENERAL FUND Total: 4,770.44
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 215810 11/20-12/19/24 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 1,042.32 Fund 202 - LIBRARY & MUSEUM FUND Total: 1,042.32
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 215810 12/2024 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.00 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 13.00
Grand Total: 5,825.76
ATTACHMENT 1
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Demand Register Packet: APPKT04034 - 01/10/2025 SOCAL GAS 4/7/2025 3:28:34 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 4,770.44
202 - LIBRARY & MUSEUM FUND 1,042.32
501 - FACILITY & FLEET REPLACEMENT 13.00
Grand Total: 5,825.76
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 175.32
101-3005-61100 Gas-Utilities FB Pool 3,486.22
101-3008-61100 Gas - Utilities 1,108.90
202-3004-61100 Gas - Utilities 1,042.32
501-0000-60678 Street Sweeper 13.00
Grand Total: 5,825.76
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 5,812.76
CSA152E CSA 152 Expenses CSA 152 Project Tracking 13.00 Grand Total: 5,825.76
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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4/7/2025 3:27:35 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT04069 - 02/07/25 SOCAL GAS Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 216089 12/19/24-1/21/25 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 65.10 THE GAS COMPANY 216089 12/19/24-01/21/25 - CH GAS SVC Gas - Utilities 101-3008-61100 1,406.36 THE GAS COMPANY 216089 12/19/24-01/21/25 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 4,510.59 THE GAS COMPANY 216089 12/19/24-01/21/25 - WC GAS SVC Gas - Utilities 101-3008-61100 271.87 THE GAS COMPANY 216089 12/30/24-01/28/25 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 146.98 Fund 101 - GENERAL FUND Total: 6,400.90
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 216089 12/19/24-01/21/25 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 1,207.63 Fund 202 - LIBRARY & MUSEUM FUND Total: 1,207.63
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 216089 01/2025 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.09 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 13.09
Grand Total: 7,621.62
134 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04069 - 02/07/25 SOCAL GAS 4/7/2025 3:27:35 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 6,400.90
202 - LIBRARY & MUSEUM FUND 1,207.63
501 - FACILITY & FLEET REPLACEMENT 13.09
Grand Total: 7,621.62
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 212.08
101-3005-61100 Gas-Utilities FB Pool 4,510.59
101-3008-61100 Gas - Utilities 1,678.23
202-3004-61100 Gas - Utilities 1,207.63
501-0000-60678 Street Sweeper 13.09
Grand Total: 7,621.62
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 7,608.53
CSA152E CSA 152 Expenses CSA 152 Project Tracking 13.09 Grand Total: 7,621.62
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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3/7/2025 4:11:24 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT04097 - 03/07/25 SOCAL GAS Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 216321 01/21-02/20/25 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 109.70 THE GAS COMPANY 216321 01/21-02/20/25 - CH GAS SVC Gas - Utilities 101-3008-61100 1,397.23 THE GAS COMPANY 216321 01/21-02/20/25 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 3,156.48 THE GAS COMPANY 216321 01/21-02/20/25 - WC GAS SVC Gas - Utilities 101-3008-61100 320.54 THE GAS COMPANY 216321 01/28-02/27/25 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 138.94 Fund 101 - GENERAL FUND Total: 5,122.89
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 216321 01/21-02/20/25 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 789.40 Fund 202 - LIBRARY & MUSEUM FUND Total: 789.40
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 216321 02/2025 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.09 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 13.09
Grand Total: 5,925.38
136 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04097 - 03/07/25 SOCAL GAS 3/7/2025 4:11:24 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 5,122.89
202 - LIBRARY & MUSEUM FUND 789.40
501 - FACILITY & FLEET REPLACEMENT 13.09
Grand Total: 5,925.38
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 248.64
101-3005-61100 Gas-Utilities FB Pool 3,156.48
101-3008-61100 Gas - Utilities 1,717.77
202-3004-61100 Gas - Utilities 789.40
501-0000-60678 Street Sweeper 13.09
Grand Total: 5,925.38
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 5,912.29
CSA152E CSA 152 Expenses CSA 152 Project Tracking 13.09 Grand Total: 5,925.38
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING SECTIONS 8.02.020 AND 8.06.020 OF TITLE 8 OF THE LA QUINTA MUNICIPAL CODE TO EXEMPT FROM PERMIT FENCES NOT OVER 7 FEET IN HEIGHT

RECOMMENDATION
• Move to take up Ordinance No. __ by title and number only and waive further reading.
• Move to introduce at first reading Ordinance No. __ to amend Sections 8.02.020 and 8.06.020 of Title 8 of the La Quinta Municipal Code.

EXECUTIVE SUMMARY
• On November 15, 2022, the City adopted by reference the 2022 California Building Standards Code (CBSC) with local amendments, into the La Quinta Municipal Code (LQMC) via Ordinance No. 604.
• LQMC Sections 8.02.020 and 8.06.020 contain provision for work exempt from requiring a permit, including the construction of fences and non-retaining masonry walls 3 feet and under in height measured from finished grade. • The proposed Ordinance will amend Sections 8.02.020 and 8.06.020 changing the permit exemption for fences from 3 feet to 7 feet and under in height, measured from finished grade, and keep it consistent with the CBSC.

FISCAL IMPACT – None.

BACKGROUND/ANALYSIS
On November 15, 2022, the City adopted the 2022 CBSC with local amendments into the LQMC via Ordinance No. 604.

LQMC Sections 8.02.020 and 8.06.020 contain provisions for work exempt from requiring a permit, including the construction of fences and non-retaining masonry walls 3 feet and under in height measure from finished grade.

BUSINESS SESSION ITEM NO. 1
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Fences are constructed of materials including masonry/concrete block, ornamental iron and tubular steel, wood, and split rail. Other materials include corrugated metal, vinyl, bamboo, and glass. Typically, fences in the residential districts range in height from 4 to 6 feet. Currently, per the LQMC the construction of fences over 3 feet in height require a planning review and a building permit. The proposed amendment would exempt fences 7 feet and under in height from a building permit; a building permit would still be required for non-retaining masonry walls over 3 feet in height measured from finished grade.

Planning review is subject to compliance with location and height standards, including meeting design and material criteria as follows: 1) the design of the fence is compatible with the architectural style, material, and colors of the main dwelling on the site, 2) meets screening requirements, 3) materials are of good and durable quality, and 4) materials will not be detrimental to the health, safety and general welfare of the community in the area.

The building permit requires that engineering standards are met, including footing details and proper standards of construction. However, most fence manufacturers regularly submit to the City the engineering standards and proper standards of construction for the pre-approved use of their product.

The proposed LQMC amendments to Sections 8.02.020 and 8.06.020 will streamline and expedite the permit process and exempt the requirement to obtain a building permit for fences 7 feet and under in height, and keep it consistent with the CBSC.

Planning review would continue to ensure that location, height, design and materials are in compliance with standards of the zoning code.

ALTERNATIVES
If no action is taken, the 2022 CBSC with local amendments will remain in effect, and a permit for construction of fences over 3 feet in height measured from finished grade will be required.

Prepared by: AJ Ortega, Building Official
Approved by: Danny Castro, Design and Development Director 140 CLICK HERE to Return to Agenda
ORDINANCE NO. XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, AMENDING SECTIONS

8.02.020 AND 8.06.020 OF TITLE 8 OF THE LA QUINTA

MUNICIPAL CODE TO EXEMPT FROM PERMIT FENCES
NOT OVER 7 FEET HIGH
WHEREAS, California Health & Safety Code Section 17958 and 18941.5 mandates that the City of La Quinta adopt ordinances or regulations imposing the requirements of certain uniform industry codes adopted by the State pursuant to Health & Safety Code Section 17922; and
WHEREAS, the State of California has adopted the 2022 editions of the California Administrative Code, California Building Code, the California Residential Code, the California Electrical Code, the California Mechanical Code, the California Plumbing Code, the California Energy Code, the California Historical Building Code, the California Fire Code, the California Existing Building Code, the California Green Building Standards Code, and the California Referenced Standards Code, known collectively as the California Building Standards Code, and comprising Title 24 of the California Code of Regulations; and
WHEREAS, the California Building Standards Code establishes minimum standards to regulate the construction of buildings throughout the State; and WHEREAS, California Health & Safety Code Section 17958.5 permits the City of La Quinta to make such changes and modifications to the California Building Standards Code as are reasonably necessary because of local conditions; and WHEREAS, the Building Official, and the Design and Development Director, have recommended that changes be made to the adoption of the California Building and Residential Codes to remove the local amendment and return the work exempt from permit to the model code criteria of fences not over 7 feet high and clarify a permit is still required for masonry/concrete walls over 3 feet in height measured from finished grade.

NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows:

SECTION 1. Sections 8.02.020 and 8.06.020 of Title 8 of the La Quinta Municipal Code shall be amended as written in "Exhibit A" attached hereto.

SECTION 2. As recommended by the Building Official, and the Design and Development Director, the previously adopted local amendment to work exempt from permit is no longer reasonably necessary.

SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption.
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Ordinance No. XXX
Amending Title 8 Sections 8.02.020 and 8.06.020 – Work Exempt from Permit Adopted:

Page 2 of 6 ends

SECTION 4. POSTING: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least two public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta.

SECTION 5. CORRECTIVE AMENDMENTS: That the City Council does hereby grant the City Clerk the ability to make minor amendments to "Exhibit A" to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code.

SECTION 6. SEVERABILITY: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of , , by the following
vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
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Ordinance No. XXX
Amending Title 8 Sections 8.02.020 and 8.06.020 – Work Exempt from Permit Adopted:

Page 3 of 6 ends

ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Ordinance No. XXX
Amending Title 8 Sections 8.02.020 and 8.06.020 – Work Exempt from Permit Adopted:

Page 4 of 6 ends

8.02.020 Work exempt from permit.

Subsection 105.2 of Section 105 of the California Building Code is amended by deleting the subheading "Building" and its listed items 1 through 13 and replacing them with the following:

Building:

1. One-story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided that the floor area does not exceed 120 square feet (11 m2 ). It is permissible that these structures still be regulated by Section 710A, despite exemption from permit.

2. Fences not over 7 feet (2134 mm) high and non-retaining masonry walls not over 3 feet (914 mm) in height measured from finished grade.

3. Oil derricks.

4. Retaining walls that are not over 2 feet (609 mm) in height measured from finished grade to the top of the wall, unless supporting a surcharge or impounding Class I, II or IIIA liquids.

5. Water tanks supported directly on grade if the capacity is not greater than 5,000 gallons (18,925 L) and the ratio of height to diameter or width is not greater than 2:1.

6. Sidewalks and driveways not more than 30 inches (762 mm) above adjacent grade, and not over any basement or story below and are not part of an accessible route.

7. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.

8. Temporary motion picture, television and theater stage sets and scenery.

9. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24 inches (610 mm) deep, are not greater than 5,000 gallons (18,925 L), and are installed entirely above ground.

10. Shade cloth structures constructed for nursery or agricultural purposes, not including service systems.

11. Swings and other playground equipment accessory to detached one- and two-family dwellings.

12. Window awnings in Group R-3 and U occupancies, supported by an exterior wall that do not project more than 54 inches (1,372 mm) from the exterior wall and do not require additional support.

13. Non-fixed and movable fixtures, cases, racks, counters and partitions not over 5 feet 9 inches (1,753 mm) in height.
(Ord. 604 § 4, Exh. A(3), 2022; Ord. 581 § 4, 2019; Ord. 551 § 4, 2016; Ord. 517 § 4, 2013; Ord. 483 § 2, 2010; Ord. 447 § 2, 2007; Ord. 376 Exh. A(3), 2002; Ord. 330 Exh. A(5), 1999; Ord. 276 § 2, 1995; Ord. 150 § 1, 1989; Ord. 114 § 1, 1987; Ord. 68 § 1, 1985)

EXHIBIT A
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Ordinance No. XXX
Amending Title 8 Sections 8.02.020 and 8.06.020 – Work Exempt from Permit Adopted:

Page 5 of 6 ends

8.06.020 Work exempt from permit.

Subsection R105.2 of Section 105 of the California Residential Code is amended by deleting the subheading "Building" and its listed items 1 through 10 and replacing them with the following:

Building:

1. Other than storm shelters, One-story detached accessory structures, provided the floor area does not exceed 120 square feet (11.15 m2 ). It is permissible that these structures still be regulated by Section 710A, despite exemption from permit.

2. Fences not over 7 feet (2134 mm) high and non-retaining masonry walls not over 3 feet (914 mm) in height measured from finished grade.

3. Retaining walls that are not over 2 feet (609 mm) in height measured from finished grade, unless supporting a surcharge.

4. Water tanks supported directly upon grade if the capacity does not exceed 5,000 gallons (18,927 L) and the ratio of height to diameter or width does not exceed 2 to 1.

5. Sidewalks and driveways.

6. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.

7. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24 inches (610 mm) deep, are not greater than 5,000 gallons (18,925 L), and are installed entirely above ground.

8. Swings and other playground equipment.

9. Window awnings supported by an exterior wall which do not project more than 54 inches (1,372 mm) from the exterior wall and do not require additional support.

10. Decks not exceeding 200 square feet (18.58 m2 ) in area, that are not more than 30 inches (762 mm) above grade at any point, are not attached to a dwelling, and do not serve the exit door required by Section R311.4.

All such structures must comply with the setback and height requirements of the La Quinta Municipal Code, as applicable. Unless otherwise exempted, separate plumbing, electrical, and mechanical permits are required for the above-exempted items.
(Ord. 604 § 4, Exh. A(14), 2022; Ord. 581 § 4, 2019; Ord. 551 § 4, 2016; Ord. 517 § 4, 2013) 145 CLICK HERE to Return to Agenda
Ordinance No. XXX
Amending Title 8 Sections 8.02.020 and 8.06.020 – Work Exempt from Permit Adopted:

Page 6 of 6 ends

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF LA QUINTA )
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. XXX which was introduced at a regular meeting on the _________, 2025, and was adopted at a regular meeting held on the __________, 2025, not being less than 5 days after the date of introduction thereof.

I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2022-27.
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California

DECLARATION OF POSTING
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on _________, 2025, pursuant to Council Resolution 2022-027.
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR 2025/26

RECOMMENDATION
Approve a Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce for fiscal year 2025/26; and authorize the City Manager to execute the document.

EXECUTIVE SUMMARY
• The City has had annual service agreements with the La Quinta Chamber of Commerce or the Greater Coachella Valley Chamber of Commerce (Chamber) since 1991 to support business development, retention, and tourism. • Per the proposed Memorandum of Understanding (MOU) (Attachment 1) the City would assist in funding State of the City, Hot Rod and Custom Car Show, and business engagement for approximately $43,250.
• The Gem, both printed and digitally, will be distributed monthly to residents in La Quinta with exclusive City content and educational material related to Senate Bill 1383 (Stats. 2016, CH. 395, Lara) related to organics recycling regulations for a total of 12 city pages for 9 months of the year and 10 city pages for 3 months of the year for a total of $134,089.

FISCAL IMPACT
Fiscal year (FY) 2025/26 budget will allocate funds for Chamber services in the Marketing & Tourism Promotions account (101-3007-60461) and from AB 939 Recycling Solutions account (221-0000-60127). The fiscal impact breakdown is as follows:

State of the City $ 22,500 No Change Same as last FY
Hot Rod & Custom Car Show $ 12,750 No Change Added additional audio in FY 2024/25
Business Engagement $ 8,000 No Change Same as last FY
The Gem Publication $133,089 No Change Same as last FY
The Gem Digital Version $ 1,000 Maintenance Fee Same as last FY TOTAL for FY 25/26 $177,339
BUSINESS SESSION ITEM NO. 2
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Allocation of funds is as follows:
• Marketing & Tourism Promotions account (101-3007-60461) = $153,339 o Options would be allocated under Marketing & Tourism account • AB 939 Recycling Solutions account (221-0000-60127) = $24,000

BACKGROUND/ANALYSIS
The MOU would be managed by the City Manager’s office. The scope of work includes:

1. The Gem Newsletter
a. Monthly Community newsletter circulated by mail to residences within La Quinta and includes digital format and distribution (i.e. email blasts, social media)

2. State of the City
a. Presentation by Mayor and Council of city progress and on-going development efforts
b. Mayor and Council present business awards as determined by a process agreed to by both parties.
c. Chamber would stage this annual event; City staff would design and approve format and content

3. 17th Annual Hot Rod & Custom Car Show Sponsorship
a. Community Event: annual car show at La Quinta Community Park. i. Projected event parameters include:
a. 80-150 vehicle entries;
b. 8-25 food/retail vendors and alcohol sales;
c. Additional audio speakers;
d. Live entertainment during the event; and
e. La Quinta auto dealership inclusion.
b. City Title Sponsorship, which includes: event materials branding (both print and digital), press release inclusion, and drive market promotion (in San Diego and Orange Counties)

4. Business Development
a. Business Outreach/Services
i. Ombudsman-like Services
ii. Strategic Advertising/Public Relations
iii. Regional Investment
iv. Workforce and Business Development
v. Data Collection of City’s Businesses

ALTERNATIVES
Council may choose to make modifications to the scope and/or funding levels.

Prepared by: Marcie Graham, Marketing Manager
Approved by: Gil Villalpando, Director
Attachment: 1. Chamber MOU
148 CLICK HERE to Return to Agenda

MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF LA QUINTA AND

GREATER COACHELLA VALLEY CHAMBER OF COMMERCE
This Memorandum of Understanding ("MOU") is made by and between the CITY OF LA QUINTA, a California municipal corporation ("CITY"), and GREATER COACHELLA VALLEY CHAMBER OF COMMERCE ("CHAMBER" and, along with CITY, sometimes referred to as the "parties"), with respect to the following:

RECITALS
WHEREAS, the CITY, in strategically advancing its interests, requires certain professional promotional services rendered in coordination with the local business community and
WHEREAS, the CHAMBER is qualified by virtue of experience, training, education, product offering, and expertise to provide these services, and has agreed to provide same as reflected herein;
NOW, THEREFORE, CITY and CHAMBER agree to the following:

1.0 TERM OF MEMORANDUM.

1.1 All Recitals set out above are true and correct.

1.2 This MOU is to remain in effect for 1 (one) year commencing on July 1, 2025, through June 30, 2026. This MOU may be terminated at any time by any of the parties to the MOU with a 30 (thirty) day written notice to the remaining party.

2.0 OBLIGATIONS OF THE CHAMBER.

2.1 The CHAMBER will provide the services listed on Exhibit A attached and incorporated
("CHAMBER obligations").

3.0 OBLIGATIONS OF CITY. CITY will provide the services listed on Exhibit B attached and incorporated ("CITY obligations").

4.0 MUTUAL INDEMNITY AND RELEASE. The CITY and CHAMBER each hereby agree to indemnify, defend, and hold harmless the other party and its officers, employees, agents, and authorized volunteers (collectively, "Indemnitees") from and against any and all claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys' fees and costs of litigation (collectively "Claims") arising out of and/or in any way relating to the indemnifying party's activities in the performance of this MOU, or to the indemnifying party's acts and/or omissions in providing or administering the same, excepting only those Claims arising out of the sole negligence or willful misconduct of the Indemnitees. This MOU is not intended to and specifically does not create joint and several liability.

ATTACHMENT 1
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5.0 INSURANCE. The parties agree to provide insurance in accordance with the provisions of this Section.

CITY'S Insurance Obligation. Without limiting the indemnification provisions provided herein, CITY, at its sole expense, shall obtain and keep in force during the term of this MOU and any extensions thereof, a policy or policies of general liability insurance, or equivalent thereof, covering all injuries to persons and damage to property resulting from any actions or omissions of the CITY in accordance with the terms of this MOU. Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A- /VIII or better by ambest.com. At the CITY's option, CITY shall be allowed to self- insure the insurance coverage as required above.

5.1 CHAMBER'S Insurance Obligation. Without limiting the indemnification provisions provided herein, CHAMBER, at its sole expense, shall obtain and keep in force during the term of this MOU and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property resulting from any actions or omissions of CHAMBER in accordance with the terms of this MOU. The policy or policies evidencing such insurance shall be endorsed to name the CITY, its officials, officers, employees, and agents as additional insured, shall provide that same may not be cancelled or amended without thirty (30) days prior notice to CITY, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than One Million Dollars ($1,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the Commencement Date of this MOU, and upon renewal of such policies, CHAMBER shall submit to CITY certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect.

6.0 ADDITIONAL PROVISIONS.

6.1 In all cases, the language in all parts of this MOU shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this MOU.

6.2 This MOU contains the entire agreement of the parties with respect to the subject matters identified in this MOU and supersedes any prior oral or written statements or agreements between the parties with respect to the subject matters identified in this MOU.

6.3 No termination or expiration of this MOU shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination or expiration of this MOU.

6.4 In the event either party brings any suit or other proceeding with respect to the subject matter or enforcement of this MOU, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable attorneys' fees, expenses and costs of suit or investigation as actually incurred (including, without limitation, reasonable attorneys' fees, expenses, and costs incurred in establishing the right to indemnification).

6.5 No waiver of any term or condition of this MOU shall be a continuing waiver thereof. 150 CLICK HERE to Return to Agenda

6.6 This MOU is not intended to and does not create any partnership or joint venture between the parties, and each party remains an independent contractor as to the other. Each party shall bear its own liability and there is no joint and several liability as a result of this MOU.

IN WITNESS WHEREOF, the City and Chamber have executed this MOU to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA
a California municipal corporation

GREATER COACHELLA VALLEY CHAMBER

OF COMMERCE
JON McMILLEN, City Manager
City of La Quinta, California
Dated:

Brandon Marley, President
Greater Coachella Valley Chamber of Commerce
Dated:

ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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EXHIBIT "A"
Obligations of CHAMBER

6.6.1 The GemNewsletter - $134,089

6.6.1.1 Community Newsletter with circulation by mail to residences and businesses within La Quinta with a monthly frequency and includes digital format and distribution (i.e. email blasts, social media)

6.6.1.2 City reserves the option to purchase ad space with exclusive pricing that includes:

6.6.1.2.1 (9) Months at : $110,088

6.6.1.2.2 36 Pages

6.6.1.2.3 12 Months

6.6.1.2.4 Qty. 21,000 & Bulk Mail/Addressing

6.6.1.2.5 (3) Months at: $23,001

6.6.1.2.6 32 Pages

6.6.1.2.7 12 Months

6.6.1.2.8 Qty. 16,000 & EDDM Postage

6.6.1.2.9 Digital Version: $1,000

6.6.2 State of the City - $22,500

6.6.2.1 Presentation by Mayor and Council of city progress and ongoing development efforts.

6.6.2.2 Mayor and Council will also present business awards as determined by a process agreed to by both parties.

6.6.2.3 GCVCC would stage this annual event; city staff would design and approve format and content

6.6.3 15th Annual Hot Rod & Custom Car Show Sponsorship - $12,750

6.6.3.1 Community Event: annual car show at La Quinta Community Park. i. Projected event parameters include:
a. 80-150 vehicle entries;
b. 8-25 food/retail vendors andalcohol sales;
c. Live entertainment during the event; and
d. Additional audio: 6 perimeter speakers

6.6.3.2 City Title Sponsorship, which includes: event materials branding (both print and digital), press release inclusion, and drive market promotion (in San Diego and Orange Counties)

6.6.4 Business Development - $8,000

6.6.4.1 Business Outreach/Services
i. Ombudsman-like Services
ii. Strategic Advertising/PR
iii. Regional Investment
iv. Workforce and Business Development
v. Data Collection of City's Businesses
vi. Minimum of (10) in-person business connect type meetings per month vii.(2) Business education workshops per year for businesses 152 CLICK HERE to Return to Agenda
Grand Total: $177,339
CHAMBER shall submit monthly invoices to CITY. Such invoices shall be reviewed by a principal member of CHAMBER specifying that the payment requested is for work performed in accordance with the terms of this MOU. CITY will pay CHAMBER for all expenses stated thereon which are approved by CITY and in accordance with this MOU no later than thirty (30) days after invoices are received by the CITY 153 CLICK HERE to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: APPROVE CIVIC CENTER CAMPUS LAKE MAINTENANCE AND

AUTHORIZE SPENDING FOR RELATED EXPENSES WITH SOUTHWEST AQUATICS, INC AND VARIABLE SPEED SOLUTIONS INC IN FISCAL YEAR 2024/25

RECOMMENDATION
Approve Civic Center Campus Lake maintenance and authorize spending for related expenses with Southwest Aquatics, Inc. and Variable Speed Solutions Inc. in fiscal year 2024/25.

EXECUTIVE SUMMARY
 Maintenance of the biological filter (biofilter) located at the bottom of the Civic Center Campus lake is recommended every 15 to 20 years, the lake will need to be drained to perform this work and it’s anticipated to be completed in 4 weeks.  Staff is consulting with Better Wildlife Management to ensure best practices are utilized for the safety of the fish and turtles residing in the lake.  The City will issue public notifications via social media, the weekly City newsletter, the Gem, and place signage around the lake (Attachment 1).

FISCAL IMPACT
The total cost to perform all work associated with the biofilter maintenance is estimated at $170,000, which includes a $30,000 contingency for any unknown items that may be discovered once the lake is drained. Funds are available in fiscal year (FY) 2024/25 budget in the Park Replacement fund account 503-0000-71060 and Parks Maintenance/Services account 101-3005-60691.

Civic Center Campus Lake – Biofilter Maintenance Estimated Costs Biofilter Replacement and maintenance services $120,000 Consulting Services for wildlife management, camera
inspection, pump maintenance, etc. $ 20,000
Contingency for unanticipated repairs $ 30,000
Grand Total: $170,000
BUSINESS SESSION ITEM NO. 3
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Since 2019 the City has contracted lake maintenance with Southwest Aquatics Inc. (SW).

In September 2024, Council approved $50,000 additional spending authority for SW in FY 2024/25 for on-call as needed lake maintenance services.

In addition, Council approved $95,108 for Variable Speed Solutions, Inc. (VSS) to perform lake pump replacement in September 2024.

Staff seeks Council approval for additional spending authority in FY 2024/25 for the two vendors as follows:
 VSS up to $50,000 for additional services.
 SW up to $125,000 to complete the necessary biofilter maintenance and miscellaneous on-call lake maintenance services as needed.

BACKGROUND/ANALYSIS
The Civic Center Campus Lake was constructed in 2002, with a biofilter located at the bottom of the lower lake consisting of layers of rock and stone. Its purpose is to filter debris and sediment from entering the intake pipes to the lake pumps. The biofilter is a vital component of the lake that affects the water quality, performance of the pumps and their life-span. Approximately every 15 years the rock and stone need to be replaced, and the lake has to be drained to perform this maintenance.

The estimated time frame to complete this work is 4 weeks; staff has confirmed that scheduled events at the Civic Center Campus will not be affected. The City will issue public notifications via social media, the weekly City newsletter, the Gem, and place signage around the lake.

As draining the lake will affect the fish and turtles, staff is working with Better Wildlife Management to ensure best practices are utilized when re-locating the fish to the upper lake. Turtles will be re-homed to private lakes and ponds.

VSS, the vendor for building and maintaining lake pumps, is monitoring the lake pumps, and provides maintenance services as needed. Replacement of the second pump will be brought back as a separate item at a future council meeting.

In 2019, following a competitive procurement process, the City contracted with SW for lake maintenance services. SW is monitoring the lake closely and providing additional services as needed, as well as consulting with staff for best maintenance practices regarding the lake and biofilter.

Staff has contacted the Regional Water Quality Control Board and determined a permit is not required to drain the lake into the storm drain and the SilverRock retention basin.

Water samples have been sent to the lab to test for contaminates, and SW will verify if a permit is required to dispose of the debris from the lake.

The project scope and timeline (estimated at up to 4 weeks) are as follows:
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 Install fencing around the lake, a temporary circulation system at the upper lake and pedestrian traffic control. Begin draining water, and as the water level is lowered, begin re-locating fish to the upper lake; estimated time is 2 to 4 days.  Inspect lake liner for damage, remove and dispose of sediment, debris and stone from the biofilter. Perform a camera inspection of the intake pipes, remove obstructions as needed; estimated time is 7 to 9 days.
 Replace rock and stone materials for the biofilter as per original lake specifications; estimated time is 5 to 7 days.
 Refill lake; estimated time is 3 days.
 Startup lake pumps; estimated time is 1 day.

If approved, the work will be scheduled to begin on April 28, 2025.

ALTERNATIVES
As Council expressed general support and directed staff to schedule this matter as Business Session Item at the April 1, 2025, meeting, staff does not propose an alternative.

Prepared by: Dianne Hansen, Maintenance & Operations Superintendent Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Maintenance Notice Signage/posting
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The City of La Quinta is starting essential maintenance on the Civic Center Campus lake to maintain its vital
biofilter system. This work, done approximately every
15 years, ensures water quality and ecosystem health.

The lake and nearby areas will be closed for about a
month for safety. Paths and lawns will stay open for
use.

Stay tuned for start dates, thanks for your patience as we keep the lake thriving!

COMING SOON

VITAL BIOFILTER MAINTENANCE FOR
OUR CIVIC CENTER CAMPUS LAKE!
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: April 15, 2025

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE LANDMARK DESIGNATION 2025-0001 FOR A SINGLE-FAMILY RESIDENCE LOCATED AT NORTHWEST CORNER OF AVENIDA DIAZ AND AVENIDA MONTEZUMA; CEQA: THE DESIGN AND

DEVELOPMENT DEPARTMENT HAS DETERMINED THAT THIS PROJECT IS EXEMPT

FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT REVIEW PURSUANT TO SECTION 15301, CLASS 1 EXISTING FACILITIES; LOCATION: 51495 AVENIDA DIAZ

RECOMMENDATION
Adopt a resolution to approve Landmark Designation 2025-0001 for a single-family residence located at 51495 Avenida Diaz; and find that the project is exempt from environmental review pursuant to the California Environmental Quality Act Section 15301 Class 1 (Existing Facilities).

EXECUTIVE SUMMARY
 The proposed historic landmark designation is a single-family residence located in the Cove Residential (RC) Zoning District at 51495 Avenida Diaz. (Attachments 1 and 2).
 In order to approve the landmark designation, Council must determine if the property meets landmark criteria as provided in Title 7 – Historic Preservation of the La Quinta Municipal Code (LQMC) and is in compliance with the requirements of the California Environmental Quality Act (CEQA) (Attachment 3).  On March 25, 2025, the Planning Commission adopted Resolution No. 2025-004 recommending Council approval of the proposed landmark designation.

FISCAL IMPACT
There is no fiscal impact to designating the property as a Landmark.

BACKGROUND
A “Landmark” means any property or improvement, manmade or natural, which has special historical, cultural, architectural, archaeological, or community interest or value as part of the development, heritage, or history of the city, the state of California, or the nation, and that has been designated as a landmark pursuant to Title 7 – Historic Preservation of the LQMC.

PUBLIC HEARING ITEM NO. 1
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In 2023 the City updated its Survey of Historic Resources, which inventories all structures in the city that are 45 years of age or older, along with any historically significant landscape or agricultural features. The survey identifies sites determined as eligible for either local, state, or national listing (landmark designation) of historic places. The Survey conducted an evaluation of 51495 Avenida Diaz for its historic significance and determined that the dwelling is a contributor to a district that is eligible for local listing or designation (Attachment 4).

Section 7.06.030 of the LQMC establishes the landmark designation procedures. Any person may request the designation of a property or improvement as a historic landmark by filing a request with the Planning Division with a final decision by Council, after receipt of the recommendation from the Planning Commission. On March 25, 2025, the Planning Commission adopted Resolution No. 2025-004, recommending Council approval of the proposed landmark designation.

PROPOSAL
Property owners Robert Lindemann and Ulla Lemborn request to designate their “casita” home located at 51495 Avenida Diaz as a landmark. The La Quinta Cove (Cove) residential community was subdivided between 1933 and 1937 to become the first subdivision in La Quinta. Between 1935 and 1941, 63 “casitas” were built by E.S. “Harry” Kiener, who formed the Palm Springs – La Quinta Development Company, intending that they be weekend getaway homes. Clients could purchase or rent these small bungalows designed to be similar to the casitas of the La Quinta Hotel.

The 51495 Avenida Diaz single-family residence was constructed in 1938 and is situated within a 6,098 square-foot lot located on the northwest corner of Avenida Diaz and Avenida Montezuma. The residence was constructed in the Spanish Colonial Revival style with an “L” shaped plan, clad in stucco with a shed roof clad in red tiles with exposed beams. The original “L” building footprint is the southeast portion of the home (Figure 1), with later building additions added consistent with the Spanish Colonial Revival style. The casita retains its original “Z” style front door with the original latch and window. At some point, the original garage was converted into a bedroom. Several of the rooms contain the original three-panel doors, and the home still contains the original fireplace. The original roof tiles are still intact and stacked the same as originally designed (Attachment 5).

There were several improvements/additions made to the original casita structure:
1) Additional Bathroom and Living Room Area
2) Patio Cover
3) Garage Conversion
4) Garage Addition – an addition was made at the southwest corner of the home to add a garage in 1965. The garage addition is a feature that is considered reversible and, if removed, would not affect the overall essential form or integrity of the original dwelling.
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5) Wall Permits – block wall permits were issued in 1987 and 1999, which enclosed the front yard area with a 5-foot stucco masonry wall matching the style of the home.

ANALYSIS
Pursuant to Section 7.06.020 of the LQMC designation of a property or improvement as a historic landmark must meet one or more of the following criteria:

A. It exemplifies or reflects special elements of the city's cultural, social, economic, political, aesthetic, engineering, or architectural history; or B. It is identified with persons or events significant in local, state, or national history; or C. It embodies distinctive characteristics of a style, type, period, or method of construction, is a valuable example of the use of Indigenous materials or craftsmanship or is representative of a notable work of an acclaimed builder, designer, or architect; or
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D. It is an archaeological, paleontological, botanical, geological, topographical, ecological, or geographical site which has the potential to yield information of scientific value; or
E. It is a geographically definable area possessing a concentration of sites, buildings, structures, improvements, or objects linked historically through location, design, setting, materials, workmanship, feeling, and/or association, in which the collective value of the improvements may be greater than the value of each individual improvement.

The residence at 51495 Avenida Diaz meets the criteria per Section 7.06.020 of the LQMC as it embodies the distinctive characteristics of a Spanish Colonial Revival style “casita” bungalow built in the Cove during the 1930s and is significant under Criterion A and Criterion B as the residence is part of the first residential subdivision of La Quinta and the home was built by E. S. “Harry” Kiener, who formed the Palm Springs – La Quinta Development Company. It retains its original “L” shape and original features and elements like the original “Z” style front door, latch and window, shed roof, wood lintel, with exposed beams, original red roof tiles, and Spanish Revival color palette. While later building improvements were added, the integrity of the original features and building elements are intact.

ENVIRONMENTAL REVIEW
The Design and Development Department has determined that this project is exempt from the California Environmental Quality Act review pursuant to section 15301, Class 1 Existing Facilities, as this project includes no expansion of the use.

ALTERNATIVE
As this project meets the landmark designation criteria per the LQMC, staff does not recommend an alternative.

Prepared by: Sijifredo Fernandez, Associate Planner
Approved by: Danny Castro, Design and Development Director Attachments: 1. Vicinity Map

2. Project Information

3. Criteria for Approval

4. Historic Resource Survey

5. Landmark Designation Request Letter
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RESOLUTION 2025 - XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, APPROVING A LANDMARK
DESIGNATION FOR 51495 AVENIDA DIAZ, LOCATED AT

NORTHWEST CORNER OF AVENIDA DIAZ AND AVENIDA

MONTEZUMA
CASE NUMBERS:

LANDMARK DESIGNATION 2025-0001
APPLICANT: ROBERT LINDEMANN AND ULLA LEMBORN
WHEREAS, the City Council of the City of La Quinta, California, did, on April 15, 2025, hold a duly noticed Public Hearing to consider a request by Robert Lindemann and Ulla Lemborn for approval of a Landmark Designation for a single-family home located at 51495 Avenida Diaz, more particularly described as:

Assessor Parcel Number 773-043-027
WHEREAS, the Planning Commission of the City of La Quinta, California, did, on March 25, 2025, hold a duly noticed Public Hearing to consider this request and adopted Resolution No. 2025-004 recommending Council approval of the Landmark Designation; and
WHEREAS, the Design and Development Department published a public hearing notice in The Desert Sun newspaper on April 4, 2025, as prescribed by the La Quinta Municipal Code; and
WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following criteria prescribed by La Quinta Municipal Code Section 7.06.020 to justify approval of said Landmark Designation:

1. The property meets Criterion A and Criterion B and is part of the first residential subdivision, subdivided by E.S. “Harry” Kiener of the Palm Springs – La Quinta Development Company, within the boundaries of the City constructed with Spanish Revival style homes and for its association with the Residential Development theme. While later building improvements were added, the integrity of the original features and building elements are intact.

2. Distinctive physical characteristics and features:
 Spanish Colonial Revival style architecture
 Original “L” shape of the building as they were built at the time  The front door is of the original “Z” style of the time  The latch and window of the front door are original to the time 163 CLICK HERE to Return to Agenda
Resolution No. 2025-XXX
Project: Landmark Designation 2025-0001
Location: 51495 Avenida Diaz Landmark Designation
Adopted: April 15, 2025

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La Quinta City CouncilApril 15, 2025

La Quinta City Council
April 15, 2025