Agenda packet — La Quinta City Council, August 5, 2025 (part 1 of 3)

CITY COUNCIL AGENDA Page 1 of 8 AUGUST 5, 2025

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, AUGUST 5, 2025
2:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via www.laquintaca.gov/livemeetings.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

CONFIRMATION OF AGENDA

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
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CITY COUNCIL AGENDA Page 2 of 8 AUGUST 5, 2025

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
NAME OF CASE: CITY OF LA QUINTA V. SILVERROCK DEVELOPMENT COMPANY, ET AL. (RIVERSIDE COUNTY SUP. CT. CASE NO. CVPS2404750)

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. SILVERROCK (FORMERLY TALUS) DEVELOPMENT PROJECT – STATUS UPDATE

2. INTRODUCE RIVERSIDE COUNTY SHERIFF’S DEPARTMENT LIEUTENANT

NICHOLAS LINGLE

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE

1. APPROVE COUNCIL MEETING MINUTES DATED JULY 15, 2025 9

2. AUTHORIZE OVERNIGHT TRAVEL FOR TWO CODE COMPLIANCE

OFFICERS TO ATTEND THE CALIFORNIA MUNICIPAL REVENUE AND TAX ASSOCIATION 2025 ANNUAL CONFERENCE IN ANAHEIM, CALIFORNIA, NOVEMBER 5-7, 2025
17 3. AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY BUILDING OFFICIAL, TWO

SENIOR BUILDING INSPECTORS, AND A BUILDING INSPECTOR TO ATTEND THE CALIFORNIA BUILDING OFFICIAL’S EDUCATION WEEK IN COSTA MESA, CALIFORNIA, OCTOBER 26-30, 2025
19 4. APPROVE MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS

UNIFIED SCHOOL DISTRICT FOR PARTIAL FUNDING OF TWO SCHOOL

RESOURCE OFFICERS
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CITY COUNCIL AGENDA Page 3 of 8 AUGUST 5, 2025
25 29
39 67
77 95
111
117
123
129
151

BUSINESS SESSION
PAGE

1. APPROVE AGREEMENT WITH COUNTY OF RIVERSIDE FOR ANIMAL

SHELTER, FIELD AND LICENSING SERVICES
161
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5. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND

ADVERTISE FOR BID THE PAVEMENT MANAGEMENT PLAN FISCAL YEAR 2025/26 SLURRY SEAL IMPROVEMENTS PROJECT NO. 2025-02

6. APPROPRIATE ADDITIONAL FUNDING IN THE AMOUNT OF $1,702,000; AND

AWARD CONTRACT TO RG GENERAL ENGINEERING INC FOR THE FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02

7. APPROVE AGREEMENT OF SERVICES WITH ITI DIGITAL SOLUTIONS FOR

WEBSITE CALENDAR AND BUSINESS LISTING MAINTENANCE

8. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR THE X-PARK BUILDING AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2023-08

9. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR MAINTENANCE AND OPERATIONS YARD PROJECT NO. 2018-05 PHASE 3 CONSTRUCTION DOCUMENTS SERVICES

10. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES

WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC FOR

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE HIGHWAY 111 REHABILITATION PROJECT NO. 2022-25

11. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES

WITH CLEARGOV, INC FOR BUDGETING AND TRANSPARENCY SOFTWARE

FOR A ONE-YEAR TERM EXTENSION AND ADDITION OF PERSONNEL

BUDGETING MODULE

12. APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES

WITH GOVINVEST INC FOR ACTUARIAL CONSULTING AND TECHNOLOGY

SERVICES FOR A TWO-YEAR TERM EXTENSION

13. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2025

14. APPROVE DEMAND REGISTERS DATED JULY 11 AND 18, 2025

15. APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED APRIL 18, MAY 16, JUNE 13, AND JULY 11, 2025 CITY COUNCIL AGENDA Page 4 of 8 AUGUST 5, 2025
223
229
STUDY SESSION – None
PUBLIC HEARINGS – 5:00 p.m. or thereafter
For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item; comments are limited to three (3) minutes (approximately 350 words).

Any person may submit written comments to the City Council prior to the public hearing and/or may appear and be heard in support of or opposition to the project(s) at the time of the public hearing. If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at or prior to the public hearing.

PAGE

1. ADOPT RESOLUTION TO UPDATE THE CITY’S USER AND REGULATORY MASTER FEE SCHEDULE [RESOLUTION NO. 2025-021]
315

DEPARTMENTAL REPORTS
PAGE

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK – SHORT-TERM VACATION RENTAL PROGRAM QUARTERLY REPORT – APRIL-JUNE 2025
411

4. COMMUNITY SERVICES QUARTERLY REPORT – APRIL-JUNE 2025 419

5. DESIGN AND DEVELOPMENT QUARTERLY REPORT – APRIL-JUNE 2025 431

6. FINANCE

7. PUBLIC SAFETY

8. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND SUSTAINABILITY COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) CLICK HERE to Return to Agenda

2. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES

WITH RINCON CONSULTANTS, INC FOR GEOGRAPHIC INFORMATION

SYSTEM TECHNICAL SUPPORT SERVICES

3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH FLOCK GROUP,

INC FOR AUTOMATIC LICENSE PLATE READER SYSTEM WITHIN LA QUINTA’S BOUNDARIES; AND AUTHORIZE RIVERSIDE COUNTY SHERIFF’S DEPARTMENT AS THE SYSTEM’S ADMINISTRATOR AND AUTHORIZED USER
CITY COUNCIL AGENDA Page 5 of 8 AUGUST 5, 2025

5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

7. COACHELLA VALLEY POWER AGENCY JOINT POWERS AGREEMENT (Evans)

8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

9. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

13. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

14. COMMUNITY SERVICE GRANT REVIEW COMMITTEE (Evans & Sanchez)

15. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

16. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Evans)

17. LEAGUE OF CALIFORNIA CITIES – ENVIRONMENTAL QUALITY POLICY COMMITTEE (McGarrey)

18. LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE RIVERSIDE COUNTY DIVISION (McGarrey)

19. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

20. CVAG PUBLIC SAFETY COMMITTEE (Peña)

21. CVAG HOMELESSNESS COMMITTEE (Peña)

22. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

23. SUNLINE TRANSIT AGENCY (Peña)

24. ART PURCHASE COMMITTEE (Sanchez & McGarrey)

25. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Sanchez)

26. CALIFORNIA ASSOCIATION OF LOCAL AGENCY FORMATION COMMISSION (Sanchez)

27. COACHELLA VALLEY ANIMAL CAMPUS COMMISSION (Sanchez)

28. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez)

29. RIVERSIDE COUNTY AIRPORT LAND USE COMMISSION (Sanchez)

30. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

31. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Sanchez)

32. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL (Sanchez)

33. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES DATED JULY 16, 2025
435

ADJOURNMENT
*********************************
The regular City Council meetings of August 19, 2025, and September 2, 2025, have been cancelled.

The next regular meeting of the City Council will be held on September 16, 2025, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

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CITY COUNCIL AGENDA Page 6 of 8 AUGUST 5, 2025

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on August 1, 2025.

DATED: August 1, 2025
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
 Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24-hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

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CITY COUNCIL AGENDA Page 7 of 8 AUGUST 5, 2025

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting.

There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code §7920.000 et seq.].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.

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CITY COUNCIL AGENDA Page 8 of 8 AUGUST 5, 2025

*** TELECONFERENCE PROCEDURES***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Pursuant to Government Code § 54953(f) [AB 2449, Stats. 2022, Ch. 285, Rubio].

Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/86171130130
Meeting ID: 861 7113 0130
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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CITY COUNCIL MINUTES Page 1 of 7 JULY 15, 2025

CITY COUNCIL

MINUTES
TUESDAY, JULY 15, 2025

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed

CLOSED SESSION

Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) of GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: Langdon v. City of La Quinta (Small Claims Court, Riverside County Superior Court, Case No. SCPS2500496)

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M.

CONSENT CALENDAR ITEM NO. 1
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CITY COUNCIL MINUTES Page 2 of 7 JULY 15, 2025

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:02 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

Mayor Evans said Council will recess back to Closed Session after the Open Session portion of tonight’s agenda to continue consideration of the Closed Session items.

PLEDGE OF ALLEGIANCE
Councilmember Peña led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Jose Arredondo, La Quinta – submitted a Request to Speak form regarding “making La Quinta a sanctuary city,” but was not present to speak when called upon by the Mayor.

PUBLIC SPEAKER: Mary Mann, La Quinta – opposed the location of the bighorn sheep fence installed at the Club at Coral Mountain development (located south of Avenue 58, north of Avenue 60, and east and west of Madison Street), pursuant to Amendment No. 5 to Specific Plan 2003-067; and believes the fence cuts off public access to the open land.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. SILVERROCK (FORMERLY TALUS) DEVELOPMENT PROJECT – STATUS UPDATE City Attorney Ihrke said on August 5, 2024, SilverRock Development Company LLC and its affiliates (debtors), collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings. Prior Announcements regarding the bankruptcy case are available on the City’s website at www.laquintaca.gov/talus.

Mr. Ihrke noted there were no new updates to be reported on the bankruptcy cases as there have been no hearings held in open court since the last update provided at the July 1, 2025, Council meeting.

As previously announced, pursuant to the U.S. Bankruptcy Court-approved Bid Procedures (March 2025), the process to secure a future developer for the project continues; the next Omnibus Hearing date is set for July 18, 2025; and a subsequent announcement of the court’s direction from the hearing will be provided at the next Council meeting.
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2. FAMILY YMCA OF THE DESERT PRESENTATION BY CHIEF EXECUTIVE

OFFICER PAULA SIMONDS AND COMMUNITY PROGRAM DIRECTOR

JUSTIN HICKEY REGARDING PROGRAMS AND SERVICES
Ms. Simonds and Mr. Hickey provided an update on the Family YMCA of the Desert’s programs and services including childcare, day camps, financial assistance, etc.; provided updates of programs at the two YMCA facilities in the City, the La Quinta Development Center and John Adams Early Childhood Learning Center.

3. PROCLAMATION IN RECOGNITION OF OUTDOOR WORKER APPRECIATION WEEK – JULY 14 – 20, 2025
Field Representative Felipe Ortiz representing Assemblymember Greg Wallis AD 47 Office presented a Proclamation in recognition of Outdoor Worker Appreciation Week.

Council commended the Public Works team for their efforts and dedication in serving the community, and presented a proclamation in recognition of Outdoor Worker Appreciation Week.

4. CERTIFICATE OF APPRECIATION COMMENDING CHRIS SCHULTZ FOR HIS CONTRIBUTIONS TO THE CITY’S GRAVEL PROGRAM PROJECTS
Code Compliance/Animal Control Supervisor Lynch provided an overview of the City’s Gravel Program Projects and Chris Schultz contributions to the program.

Mayor Evans presented a Certificate of Appreciation commending Mr. Schultz for his dedication and service to the community.

CONSENT CALENDAR

1. APPROVE COUNCIL MEETING MINUTES DATED JULY 1, 2025

2. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO
ATTEND CALIFORNIA TRAVEL ASSOCIATION SUMMIT 2025 IN LAKE TAHOE, CALIFORNIA, OCTOBER 5 – 9, 2025

3. AUTHORIZE HISTORIC PROPERTY PRESERVATION AGREEMENT

PURSUANT TO THE MILLS ACT FOR DESIGNATED HISTORIC LANDMARK PROPERTY LOCATED AT 51407 AVENIDA VELASCO; CASE NO. MLLS 2025- 0001

4. ACCEPT THE CITYWIDE MISCELLANEOUS AMERICANS WITH
DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2024-05 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.50-24) LOCATED IN MULTIPLE LOCATIONS WITHING THE CITY’S VILLAGE AREA
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5. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED APRIL 30, 2025

6. APPROVE DEMAND REGISTERS DATED JUNE 20 AND 27, 2025
MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve the Consent Calendar as presented. Motion passed unanimously.

BUSINESS SESSION

1. APPROVE POLICY ESTABLISHING CITY REVIEW GUIDELINES FOR THE

HISTORIC PLAQUE PROGRAM ADMINISTERED BY THE LA QUINTA

HISTORICAL SOCIETY
Interim Design and Development Director Flores presented the staff report, which is on file in the Clerk’s Office.

Council discussed the verification process of designated historical landmark properties eligibility for the Historic Plaque Program; the La Quinta Historical Society’s (LQHS) procurement and guidelines of historic landmark plaques; and the desire to integrate the City’s historic landmark properties and historical sites which were previously given landmark plaques on a single map or list.

PUBLIC SPEAKER: Linda Williams, President of LQHS, La Quinta resident – spoke of the LQHS’s guidelines and application for historic plaques, and the continuous efforts to establish more ways to recognize historical properties.

PUBLIC SPEAKER: Michael Paganelli, recipient of the first residential Landmark Designation, La Quinta resident – expressed appreciation for the City’s partnership and support for this program.

MOTION – A motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to approve a policy establishing City review guidelines for the Historic Plaque Program, administered by the La Quinta Historical Society, as presented. Motion passed unanimously.

STUDY SESSION

1. REVIEW AND DISCUSS STRATEGIC PLAN SEMI-ANNUAL UPDATE Marketing and Communications Specialist Barkas presented the staff report, which is on file in the Clerk’s Office.

PUBLIC SPEAKER: Mary Mann, La Quinta – expressed desire for community involvement in the Highway 111 Specific Plan, and asked about the City’s commitment to the development of affordable housing.
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CITY COUNCIL MINUTES Page 5 of 7 JULY 15, 2025
City Attorney Ihrke stated that California State Law requires cities to account for the planning and development of a certain number of affordable housing units, and the City has identified several sites in its Housing Element for low- and moderate-income housing.

Council discussed the progress of the 13 Focus Areas since adoption of the Strategic Plan (Plan) on February 18, 2025; the evaluation of the Highway 111 Specific Plan and community outreach conducted in collaboration with the Urban Land Institute; the assessment and development of standards through the implementation of the Highway 111 corridor form-based code; standards and regulations developers must comply with; the redesign of the City’s entry monuments; the recent relaxation of California Environment Quality Act (CEQA) requirements which may allow to streamline development; explore including the City’s art inventory in the Public Art Archive database, which serves as a central repository for documenting public artworks and raising awareness throughout the U.S. and abroad; Imperial Irrigation District (IID) lease expiration and equipment needs, and the formation of the Coachella Valley Power Agency Joint Powers Authority which the City was the first member, along with the City of Indio and County of Riverside as members; microgrids being a potential alternative energy source as they operate independently from the main electrical grid; the possible expansion of the City’s boundaries into its sphere of influence; and the formation of the La Quinta Youth Collective.

PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Peña reported on his attendance with Mayor Pro Tem McGarrey at the retirement celebration of Desert Recreation District General Manager Kevin Kalman, and expressed desire to formally recognize Mr. Kalman with a proclamation on behalf of the City.

Mayor Evans reported on her participation in a meeting with the Palm Springs Council of Realtors; recognition of Eagle Scout Bernadette Flicker; upcoming attendance at the Do the Right Thing award ceremony; and meetings with the IID and Visit Greater Palm Springs.

Mayor Pro Tem McGarrey reported on her attendance at the Coachella Valley Rescue Mission’s First Responders Appreciation 4th of July BBQ.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2025, Mayor Pro Tem McGarrey reported on the upcoming Coachella Valley Mountains Conservancy Open House.
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CLOSED SESSION – Continued

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 5:19 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 6:25 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):
 CLOSED SESSION ITEM NO. 1 – no reportable action; Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office and Special Counsel, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024, Council meeting.
 CLOSED SESSION ITEM NO. 2 – no reportable action.
 CLOSED SESSION ITEM NO. 3 – no reportable action.
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ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Peña/McGarrey to adjourn at 6:25 p.m. Motion passed unanimously.

Respectfully submitted,
OSCAR MOJICA, Deputy City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR TWO CODE COMPLIANCE

OFFICERS TO ATTEND THE CALIFORNIA MUNICIPAL REVENUE AND TAX ASSOCIATION 2025 ANNUAL CONFERENCE IN ANAHEIM, CALIFORNIA, NOVEMBER 5-7, 2025

RECOMMENDATION
Authorize overnight travel for two Code Compliance Officers to attend the California Municipal Revenue and Tax Association 2025 Annual Conference in Anaheim, California, November 5-7, 2025.

EXECUTIVE SUMMARY
• The California Municipal Revenue and Tax Association (CMRTA) is a statewide organization that supports California's local government tax and revenue professionals.
• The CMRTA 2025 Annual Conference is a 3-day event offering educational sessions, networking opportunities, continuing education, and professional development, which will allow staff to stay up to date with legislative changes and enhance their knowledge in business licensing.

FISCAL IMPACT
Estimated expenses for two attendees is $3,000 ($1,500 per attendee), which includes registration, transportation, lodging, and meals. Funds are available in fiscal year 2025/26 Code Compliance/Animal Control Travel & Training Budget (Account No. 101-6004- 60320).

BACKGROUND/ANALYSIS
CMRTA is a statewide organization established in 1968 that supports California's local government tax and revenue professionals. With over 300 member agencies, CMRTA offers education, training, certification, and legislative advocacy to enhance municipal revenue operations. The association specializes in areas such as business license management, municipal customer service, and revenue management strategies.

The CMRTA conference is a key opportunity for Code Officers to enhance their professional skills and network with industry leaders. This conference is a 3-day CONSENT CALENDAR ITEM NO. 2
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event covering topics related to business licensing, business inspection processes, legislative updates, and strategies for municipal customer engagement.

ALTERNATIVES
Council may elect not to authorize this request or reduce the number of attendees.

Prepared by: Lisa Chastain, Public Safety Management Analyst Approved by: Martha Mendez, Public Safety Deputy Director 18 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY BUILDING

OFFICIAL, TWO SENIOR BUILDING INSPECTORS, AND A BUILDING INSPECTOR TO ATTEND THE CALIFORNIA BUILDING OFFICIAL’S EDUCATION WEEK IN COSTA MESA, CALIFORNIA, OCTOBER 26-30, 2025.

RECOMMENDATION
Authorize overnight travel for the Deputy Building Official, two Senior Building Inspectors and a Building Inspector to attend the California Building Official’s Education Week in Costa Mesa, California, October 26-30, 2025.

EXECUTIVE SUMMARY
 California Building Officials (CALBO) is a non-profit corporation dedicated to promoting public health and safety in building construction through responsible legislation, education, and building code development.
 The CALBO Education Week attendees will participate in educational sessions, discussions, forums and networking, and allows staff to attain their educational hours to maintain building related certifications as required by their employment.

FISCAL IMPACT
Estimated expenses are $4,500 for four attendees to attend two days each and includes conference registration, hotel accommodations, transportation/parking, and meals. Funds are included in the Design and Development - Building 2025/26 Travel and Training budget (101-6003-60320).

BACKGROUND/ANALYSIS
The CALBO Education Week provides networking and educational opportunities for building professionals throughout California and the United States. The conference includes courses on the 2025 Building Standards Code Updates, Residential and Commercial Inspection Fundamentals, Place of Public Accommodation Requirements, Building Department State Laws, and more.

Staff will be able to accumulate educational hours through attendance and apply them to the educational hours needed for their required building certifications/recertifications.

CONSENT CALENDAR ITEM NO. 3
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ALTERNATIVES
Council may elect to deny this request or change the number of attendees allowed.

Prepared by: AJ Ortega, Building Official
Approved by: Cheri Flores, Interim Design and Development Director 20 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH DESERT

SANDS UNIFIED SCHOOL DISTRICT FOR PARTIAL FUNDING OF TWO SCHOOL

RESOURCE OFFICERS

RECOMMENDATION
Approve a Memorandum of Understanding with Desert Sands Unified School District for partial funding of two School Resource Officers; and authorize the City Manager to execute the document.

EXECUTIVE SUMMARY
 The Memorandum of Understanding (MOU) with Desert Sands Unified School District (DSUSD) (Attachment 1) provides for a 50/50 cost sharing of two School Resource Officers (SRO) for fiscal years (FY) 2025/26 and 2026/27.  The two SROs will be assigned to La Quinta High School, Summit High School, La Quinta Middle School, and Colonel Mitchell Paige Middle School.

FISCAL IMPACT
Estimated costs are $280,000 for FY 2025/26. Funds are available in the police budget (Account No. 101-2001-60168). DSUSD will submit an invoice to the City using the percent of actual costs received from the Riverside County Sherriff’s Department as the basis for invoicing.

BACKGROUND/ANALYSIS
Since 2003, DSUSD and the City have partnered to co-fund two SROs at local schools.

The two SROs will be assigned to La Quinta High School, Summit High School, La Quinta Middle School, and Colonel Mitchell Paige Middle School throughout the school year.

SROs are responsible for the following duties: patrol school campuses, investigate crimes, maintain order on campus, counsel students and their families, and serve as liaisons between the schools, DSUSD staff, and other relevant organizations. The SROs will be stationed full-time at DSUSD during the academic year.

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Under the MOU, the City agrees to reimburse DSUSD for fifty percent of the SRO’s contracted hours. Special events, such as school games, events and or ceremonies are excluded from this contract and will be covered solely by DSUSD.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Lisa Chastain, Public Safety Management Analyst Approved by: Martha Mendez, Public Safety Deputy Director Attachment: 1. Memorandum of Understanding
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ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,

AND ADVERTISE FOR BID THE PAVEMENT MANAGEMENT PLAN FISCAL YEAR 2025/26 SLURRY SEAL IMPROVEMENTS PROJECT NO. 2025-02

RECOMMENDATION
Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the Pavement Management Plan Fiscal Year 2025/26 Slurry Seal Improvements Project No. 2025-02.

EXECUTIVE SUMMARY
• The Fiscal Year (FY) 2025-26 Pavement Management Plan (PMP) Slurry Seal Improvements include over 3,400,000 square feet of slurry seal and grind and overlay on the following streets (Attachment 1):
o Avenida Diaz: over 291,000 square feet of slurry
o Avenida Juarez: over 267,000 square feet of slurry
o Avenida Madero: over 242,000 square feet of slurry
o Avenida Cortez: over 103,000 square feet of slurry
o Avenida Morales: over 19,000 square feet of slurry
o Avenida Montezuma: over 360,000 square feet of slurry and grind and overlay o Calle Nogales: over 116,000 square feet of slurry
o Calle Ensenada: over 127,000 square feet of slurry
o Calle Sonora: over 137,000 square feet of slurry
o Calle Durango: over 145,000 square feet of slurry
o Calle Sinaloa: over 101,000 square feet of slurry
o Calle Hidalgo: over 81,000 square feet of slurry
o Monticello Community: over 341,000 square feet of slurry o La Quinta Highlands Community: over 422,000 square feet of slurry o Adams Street: over 646,000 square feet of slurry and grind and overlay

FISCAL IMPACT
FY 2025/26 Capital Improvement Program (CIP) allocated $1,000,000 of General Funds and $2,000,000 of Measure G Funds to 2025/26 PMP Project and $1,006,705 of SB1 Funds to the Cove Area Slurry Seal Improvements Project No. 2024-03. The following is the project budget:

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Budget
Design/Professional: $ 150,000
Construction: $ 2,500,000
Inspection/Testing/Survey: $ 75,000
Contingency: $ 200,000
Total Budget: $ 2,925,000

BACKGROUND/ANALYSIS
The PMP allocates funds to maintain and enhance the City’s roadways. This project completes the last year of the five-year PMP and the Cove Area Slurry Seal.

Improvements will include slurry, pothole repair, and grind and overlay.

Contingent upon approval to advertise the project for bid on August 5, 2025, the following is the project schedule:

Council Bid Authorization August 5, 2025
Bid Period August 6 to September 3, 2025
Council Considers Project Award September 16, 2025
Execute Contract and Mobilize September 17 to October 13, 2025 Construction (50 Working Days) October to December 2025 Accept Improvements January 2026

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Jr., Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map

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FY 2025/26 Pavement Management Plan Improvements
ATTACHMENT 127 CLICK HERE to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROPRIATE ADDITIONAL FUNDING IN THE AMOUNT OF $1,702,000; AND AWARD CONTRACT TO RG GENERAL ENGINEERING INC. FOR THE FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02

RECOMMENDATION
Appropriate additional funding in the amount of $1,702,000; award contract to RG Engineering Inc. for construction of the Fritz Burns Park Improvements Project No. 2021-02, which includes improving the existing facilities of Fritz Burns Park and Pool located on the southeast corner of Avenue 52 and Avenida Bermudas; and authorize the City Manager to execute the contract and approve future change orders within the project budget.

EXECUTIVE SUMMARY
• The improvements are broken down into three (3) phases.

Phase 1:
o Plaza with public art play element, seating, and shade o Expanded playground with new equipment, shade, lighting, and drinking fountains
o Restroom building
o Tree lined promenade with seating and picnic tables
o Bicycle racks and tune-up station
o Relocated dog park in retention basin
Phase 2:
o Modified/expanded existing parking lot with tree islands o Electric Vehicle charging stations
Phase 3:
o New water playground with wading pool
o Expanded pool deck with shade and seating
o Expanded pool equipment area
o Reconstructed pool stairs
• RG Engineering Inc. of Norco, California, submitted the lowest responsible and responsive bid at $7,011,407. Staff recommends awarding the base bid only for a total of $6,879,699.

FISCAL IMPACT
The Capital Improvement Program (CIP) currently includes funding for the Fritz Burns Park Improvement Project in the amount of $8,350,000. This total includes $1,000,000 in General Funding, $6,850,000 in Measure G Funding, and $500,000 from the Parks & Recreation CONSENT CALENDAR ITEM NO. 6
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Fund. Staff recommends appropriating an additional $1,702,000 from General Fund Unassigned Reserves to cover the budget deficit. The following is the recommended overall project budget:

Recommended Budget
Master Plan / Design: $ 461,340
Project Management: $ 80,000
Construction: $ 6,879,699
Direct Equipment Purchase: $ 1,881,322
Inspection/Testing/Survey: $ 150,000
Contingency: $ 599,639
TOTAL $ 10,052,000

BACKGROUND/ANALYSIS
Fritz Burns Park is a six-acre regional park located at Avenue 52 and Avenida Bermudas, adjacent to the City’s Corporate Yard and Fire Station No. 32 (Attachment 1). Donated to the City for noncommercial community use, the park includes a pool, playground, restrooms, tennis and pickleball courts, skate park, dog park, art feature, and parking.

In response to community input from a 2021 Community Workshop, the City prioritized park enhancements and allocated funding through the CIP across FY 2021/22 (master planning), FY 2022/23 (design), and FY 2023/24 (construction). To reduce costs, the City prepurchased buildings, equipment, and shade structures directly from manufacturers.

The project will be delivered in phases to maintain public access. A potential budget shortfall was identified due to scope expansion, including necessary pool repairs, optional dog park upgrades, and rising construction costs (Attachment 2). To control project costs, staff does not recommend awarding the additive alternate to transplant the palm trees being removed from the parking lot. Additionally, staff does not recommend awarding the deductive alternates that would allow the manufacturer to install the playground and shade sails, as the manufacturer’s proposed costs are higher than the contractor’s bid. Staff also does not recommend awarding the deductive alternate to remove the dog park replacement in the amount of $267,763. The community has expressed a strong desire to retain the dog park, and replacing it at a later date would likely be more costly than proceeding with the work now.

Contingent upon approval to award the Project on August 5, 2025, the following is the proposed project schedule:

Council Considers Project Award August 5, 2025
Execute Contract and Mobilize August 2025 to September 2025 Construction (170 Working Days) September 2025 to May 2026 Accept Improvements June 2026
ALTERNATIVES – Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Jr., Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Bid Comparison
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ATTACHMENT 1
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Bid Opening Date: 07/29/2025 FRITZ BURNS PARK IMPROVEMENTS City Project No. 2021-02
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 50,000.00 $ 50,000.00 $ 204,510.00 $ 204,510.00 $ 77,910.00 $ 77,910.00 $ 700,000.00 $ 700,000.00 $ 490,000.00 $ 490,000.00 2 Site/Traffic Control LS 1 $ 90,000.00 $ 90,000.00 $ 32,555.00 $ 32,555.00 $ 33,900.00 $ 33,900.00 $ 30,000.00 $ 30,000.00 $ 59,500.00 $ 59,500.00 3 Dust Control LS 1 $ 12,000.00 $ 12,000.00 $ 30,340.00 $ 30,340.00 $ 13,540.00 $ 13,540.00 $ 50,000.00 $ 50,000.00 $ 25,000.00 $ 25,000.00 4 Storm Water Pollution Prevention Plan
(SWPPP) LS 1 $ 25,000.00 $ 25,000.00 $ 13,270.00 $ 13,270.00 $ 30,550.00 $ 30,550.00 $ 30,000.00 $ 30,000.00 $ 66,000.00 $ 66,000.00 5 Demolition and Disposal - P1 LS 1 $ 158,913.25 $ 158,913.25 $ 203,091.00 $ 203,091.00 $ 287,600.00 $ 287,600.00 $ 300,000.00 $ 300,000.00 $ 350,800.00 $ 350,800.00 6 Demolition and Disposal - P2 LS 1 $ 79,655.00 $ 79,655.00 $ 135,708.00 $ 135,708.00 $ 116,200.00 $ 116,200.00 $ 90,000.00 $ 90,000.00 $ 223,380.00 $ 223,380.00 7 Demolition and Disposal - P3 LS 1 $ 38,991.00 $ 38,991.00 $ 38,498.00 $ 38,498.00 $ 66,640.00 $ 66,640.00 $ 90,000.00 $ 90,000.00 $ 99,900.00 $ 99,900.00 8 Subgrade Preparation and Precise Grading -
P1 LS 1 $ 143,450.00 $ 143,450.00 $ 41,847.00 $ 41,847.00 $ 100,100.00 $ 100,100.00 $ 350,170.75 $ 350,170.75 $ 122,000.00 $ 122,000.00 9 Subgrade Preparation and Precise Grading,
Including Retention Basin - P2 LS 1 $ 58,450.00 $ 58,450.00 $ 10,656.00 $ 10,656.00 $ 52,240.00 $ 52,240.00 $ 30,000.00 $ 30,000.00 $ 36,000.00 $ 36,000.00 10 Subgrade Preparation and Precise Grading -
P3 LS 1 $ 19,000.00 $ 19,000.00 $ 2,713.00 $ 2,713.00 $ 16,830.00 $ 16,830.00 $ 20,000.00 $ 20,000.00 $ 19,600.00 $ 19,600.00 11 4" Pedestrian Concrete Pavement Per Plan SF 8,234 $ 8.00 $ 65,872.00 $ 13.00 $ 107,042.00 $ 8.30 $ 68,342.20 $ 12.00 $ 98,808.00 $ 14.00 $ 115,276.00 12 4" Pedestrian Colored Top Cast Concrete
Pavement Per Plan SF 2,547 $ 12.00 $ 30,564.00 $ 17.00 $ 43,299.00 $ 10.50 $ 26,743.50 $ 16.00 $ 40,752.00 $ 20.00 $ 50,940.00 13 6" Pedestrian Concrete Pavement per Plan SF 5,622 $ 10.00 $ 56,220.00 $ 16.00 $ 89,952.00 $ 11.50 $ 64,653.00 $ 18.00 $ 101,196.00 $ 19.00 $ 106,818.00 14 6" Pedestrian Colored Top Cast Concrete
Pavement per Plan SF 6,225 $ 14.00 $ 87,150.00 $ 18.00 $ 112,050.00 $ 15.50 $ 96,487.50 $ 20.00 $ 124,500.00 $ 25.00 $ 155,625.00 15 Furnish and Install 3/8" Minus w 20% Fines
"Desert Gold" Stabilized Decomposed Granite SF 2,315 $ 5.00 $ 11,575.00 $ 4.00 $ 9,260.00 $ 4.25 $ 9,838.75 $ 5.25 $ 12,153.75 $ 3.95 $ 9,144.25 16 Furnish and Install 3/8" Minus "Apache
Brown" Non-stabilized Decomposed Granite SF 17,739 $ 4.00 $ 70,956.00 $ 3.00 $ 53,217.00 $ 3.80 $ 67,408.20 $ 5.00 $ 88,695.00 $ 2.90 $ 51,443.10 17 Furnish and Install 3/4" "Desert Gold"
Crushed Rock SF 7,034 $ 2.76 $ 19,413.84 $ 3.00 $ 21,102.00 $ 1.60 $ 11,254.40 $ 4.50 $ 31,653.00 $ 3.00 $ 21,102.00 18 Furnish and Install 8" Minus "Baja Cresta"
Rubble SF 8,716 $ 4.00 $ 34,864.00 $ 8.00 $ 69,728.00 $ 2.35 $ 20,482.60 $ 6.25 $ 54,475.00 $ 6.75 $ 58,833.00 19 Install Salvaged Ex. Rubble per Plan SF 3,461 $ 2.00 $ 6,922.00 $ 2.00 $ 6,922.00 $ 0.58 $ 2,007.38 $ 2.50 $ 8,652.50 $ 3.00 $ 10,383.00 20 Furnish and Install Artificial Turf over Infill and
Aggregate Base per Plan and Specifications SF 1,617 $ 15.00 $ 24,255.00 $ 12.00 $ 19,404.00 $ 24.00 $ 38,808.00 $ 25.00 $ 40,425.00 $ 19.00 $ 30,723.00 21 Furnish and Install PermaLoc Header -
Asphalt Edge LF 2,673 $ 15.00 $ 40,095.00 $ 13.00 $ 34,749.00 $ 13.50 $ 36,085.50 $ 15.00 $ 40,095.00 $ 8.00 $ 21,384.00 22 Construct 6" Curb and Gutter per City of La
Quinta Std. No. 201 LF 170 $ 22.00 $ 3,740.00 $ 78.00 $ 13,260.00 $ 75.00 $ 12,750.00 $ 55.00 $ 9,350.00 $ 70.00 $ 11,900.00 23 Construct 6" Curb per City of La Quinta Std.

No. 210 LF 1,400 $ 15.00 $ 21,000.00 $ 60.00 $ 84,000.00 $ 30.50 $ 42,700.00 $ 35.00 $ 49,000.00 $ 60.00 $ 84,000.00 24 Construct Ribbon Gutter per Plan Details LF 830 $ 13.00 $ 10,790.00 $ 74.00 $ 61,420.00 $ 64.00 $ 53,120.00 $ 46.00 $ 38,180.00 $ 78.00 $ 64,740.00 25 Construct Cross-Gutter per City of La Quinta
Std. No. 230 Mod. And 231 Mod. SF 380 $ 19.00 $ 7,220.00 $ 27.00 $ 10,260.00 $ 18.00 $ 6,840.00 $ 18.00 $ 6,840.00 $ 32.00 $ 12,160.00 26 Construct Parkway Drain per Plan Details -
Curb Cut Detail (P2 Sheet 18) EA 1 $ 5,000.00 $ 5,000.00 $ 5,223.00 $ 5,223.00 $ 3,755.00 $ 3,755.00 $ 1,900.00 $ 1,900.00 $ 4,900.00 $ 4,900.00 27 Construct Curb Ramp per City of La Quinta
Stad. No. 250. Mod; Case per Plan EA 6 $ 500.00 $ 3,000.00 $ 4,499.00 $ 26,994.00 $ 6,425.00 $ 38,550.00 $ 3,000.00 $ 18,000.00 $ 4,900.00 $ 29,400.00 28 Construct Driveway per City of La Quinta Std.

No. 221 Mod. EA 1 $ 4,000.00 $ 4,000.00 $ 11,100.00 $ 11,100.00 $ 13,100.00 $ 13,100.00 $ 7,300.00 $ 7,300.00 $ 6,000.00 $ 6,000.00 29 Construct 3" A.C. over 4" Class II Aggregate
Base over 12" Scarified and Compacted
Native
SF 32,510 $ 4.00 $ 130,040.00 $ 6.00 $ 195,060.00 $ 5.45 $ 177,179.50 $ 4.25 $ 138,167.50 $ 5.65 $ 183,681.50 30 Signing and Striping, Including All Incidentals -
P1 LS 1 $ 6,400.00 $ 6,400.00 $ 7,483.00 $ 7,483.00 $ 27,210.00 $ 27,210.00 $ 22,000.00 $ 22,000.00 $ 25,000.00 $ 25,000.00 31 Signing and Striping, Including All Incidentals -
P2 LS 1 $ 10,000.00 $ 10,000.00 $ 7,483.00 $ 7,483.00 $ 16,950.00 $ 16,950.00 $ 14,000.00 $ 14,000.00 $ 16,000.00 $ 16,000.00 32 Furnish and Install 6" Dia. HDPE Storm Drain
at 1.0% Min. LF 850 $ 200.00 $ 170,000.00 $ 24.00 $ 20,400.00 $ 51.50 $ 43,775.00 $ 40.00 $ 34,000.00 $ 58.00 $ 49,300.00 33 Furnish and Install 6" Dia. Perforated Storm
Drain at 1.0% Min. LF 265 $ 120.00 $ 31,800.00 $ 25.00 $ 6,625.00 $ 55.00 $ 14,575.00 $ 55.00 $ 14,575.00 $ 44.50 $ 11,792.50 34 Furnish and Install 2'x3' NDS Ribbon Gutter
Inlet with H-25 Highway Grate (Pedestrian
Rated) (P1 and P2)
EA 3 $ 1,500.00 $ 4,500.00 $ 1,597.00 $ 4,791.00 $ 1,160.00 $ 3,480.00 $ 1,300.00 $ 3,900.00 $ 4,800.00 $ 14,400.00 35 Furnish and Install 12"x12" Nyloplast Inline
Drain (P1 and P2) EA 12 $ 200.00 $ 2,400.00 $ 1,827.00 $ 21,924.00 $ 1,160.00 $ 13,920.00 $ 1,300.00 $ 15,600.00 $ 2,220.00 $ 26,640.00 Engineer's Estimate - Base Bid RG GENERAL ENGINEERING, INC. URBAN HABITAT LOS ANGELES ENGINEERING, INC. THREE PEAKS CORPORATION ATTACHMENT 2
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Bid Opening Date: 07/29/2025 FRITZ BURNS PARK IMPROVEMENTS City Project No. 2021-02
Attachment 2 - Bid Comparison
Engineer's Estimate - Base Bid RG GENERAL ENGINEERING, INC. URBAN HABITAT LOS ANGELES ENGINEERING, INC. THREE PEAKS CORPORATION 36 Furnish and Install Bubbler Box Outlet (P1
and P2) EA 2 $ 200.00 $ 400.00 $ 293.00 $ 586.00 $ 2,525.00 $ 5,050.00 $ 750.00 $ 1,500.00 $ 1,500.00 $ 3,000.00 37 Furnish and Install 4" Duraslot (P3) LF 82 $ 120.00 $ 9,840.00 $ 84.00 $ 6,888.00 $ 479.00 $ 39,278.00 $ 240.00 $ 19,680.00 $ 550.00 $ 45,100.00 38 Furnish and Install 1" Dia. Schedule 40 Class350 Private Domestic Water Line complete in place. All Appurtenances are considered
incidental.

LF 180 $ 30.00 $ 5,400.00 $ 16.00 $ 2,880.00 $ 19.00 $ 3,420.00 $ 60.00 $ 10,800.00 $ 40.00 $ 7,200.00 39 Reconnect Private Water Lines to CVWD
Relocated Water Meters (3 Meters).

Coordinate with CVWD on timing to
reconnect same day.

LS 1 $ 6,000.00 $ 6,000.00 $ 2,783.00 $ 2,783.00 $ 3,570.00 $ 3,570.00 $ 3,500.00 $ 3,500.00 $ 8,000.00 $ 8,000.00 40 Relocate Salvaged Private Fire Hydrant and
furnish and install new valve to grade and
extend water line per CVWD Std. W-33A All
appurtenances considered incidental.

LS 1 $ 2,000.00 $ 2,000.00 $ 16,172.00 $ 16,172.00 $ 6,300.00 $ 6,300.00 $ 15,000.00 $ 15,000.00 $ 9,500.00 $ 9,500.00 41 Furnish and Install 6" Dia. VCP Sewer
Lateral, per CVWD Std. Dwg. No. S-9A
complete in place. All appurtenances
considered incidental.

LF 175 $ 100.00 $ 17,500.00 $ 389.00 $ 68,075.00 $ 75.00 $ 13,125.00 $ 275.00 $ 48,125.00 $ 377.00 $ 65,975.00 42 Furnish and Install Engineered Wood Fiber
Safety Surface over Filter Fabric and Gravel
Base per Plan and Specifications (C-11)
SF 5,253 $ 8.50 $ 44,650.50 $ 6.00 $ 31,518.00 $ 3.90 $ 20,486.70 $ 11.00 $ 57,783.00 $ 8.80 $ 46,226.40 43 Furnish and Install Rubber Safety Surfacing,
Poured-In-Place, over Rubber Shock Course
and Class II Base per Plan and Specifications
(Det C-11)
SF 2,786 $ 25.00 $ 69,650.00 $ 38.00 $ 105,868.00 $ 52.00 $ 144,872.00 $ 45.00 $ 125,370.00 $ 37.00 $ 103,082.00 44 Construct Play Area Curb with Rebar per Plan
(Det C-07) LF 167 $ 80.00 $ 13,360.00 $ 75.00 $ 12,525.00 $ 34.50 $ 5,761.50 $ 105.00 $ 17,535.00 $ 140.00 $ 23,380.00 45 Construct Play area Ramp with Rebar per
Plan (Det C-08) SF 331 $ 20.00 $ 6,620.00 $ 21.00 $ 6,951.00 $ 14.00 $ 4,634.00 $ 55.00 $ 18,205.00 $ 26.00 $ 8,606.00 46 Construct Retaining Seat-wall with Precast
Cap, Rebar, Waterproofing, Stucco, and
Footing per Plan (C-10)
LF 310 $ 245.70 $ 76,167.00 $ 219.00 $ 67,890.00 $ 265.00 $ 82,150.00 $ 380.00 $ 117,800.00 $ 455.00 $ 141,050.00 47 Furnish and Install 5' HT Steel Fence with
Footings per City of La Quinta Std. No. 784.1-
784.2 and Plan
LF 574 $ 90.00 $ 51,660.00 $ 273.00 $ 156,702.00 $ 201.00 $ 115,374.00 $ 170.00 $ 97,580.00 $ 206.00 $ 118,244.00 48 Furnish and Install 5' HT Steel Single Gate
with Footings per Plan (C-31) EA 3 $ 800.00 $ 2,400.00 $ 5,803.00 $ 17,409.00 $ 1,885.00 $ 5,655.00 $ 3,500.00 $ 10,500.00 $ 3,900.00 $ 11,700.00 49 Furnish and Install 5' HT Steel Double Gate
with Footings per Plan (Det C-30) EA 5 $ 1,700.00 $ 8,500.00 $ 8,124.00 $ 40,620.00 $ 3,765.00 $ 18,825.00 $ 5,600.00 $ 28,000.00 $ 5,100.00 $ 25,500.00 50 Furnish and Install Boulder Edging with
Footing per Plan (Det C-09 and C-40) LF 315 $ 350.00 $ 110,250.00 $ 694.00 $ 218,610.00 $ 771.00 $ 242,865.00 $ 700.00 $ 220,500.00 $ 1,150.00 $ 362,250.00 51 Install City Furnished Play Area Equipment
and Construct Footings per Plan LS 1 $ 149,356.50 $ 149,356.50 $ 111,590.00 $ 111,590.00 $ 250,500.00 $ 250,500.00 $ 115,000.00 $ 115,000.00 $ 201,000.00 $ 201,000.00 52 Furnish and Install Drinking Fountain,
Construct Footing, Furnish and Install Valve,
and Construt Drain per Plan. All
appurtenances are considered included. (De
C-16)
EA 3 $ 8,000.00 $ 24,000.00 $ 10,664.00 $ 31,992.00 $ 11,980.00 $ 35,940.00 $ 11,000.00 $ 33,000.00 $ 15,350.00 $ 46,050.00 53 Furnish and Install Trash/Recycling
Receptable and Construct Footing per Plan
(Det C-16)
EA 8 $ 3,350.00 $ 26,800.00 $ 4,523.00 $ 36,184.00 $ 5,060.00 $ 40,480.00 $ 4,800.00 $ 38,400.00 $ 5,150.00 $ 41,200.00 54 Furnish and Install Hot Coal Receptacle and
Construct Footing per Plan (Det C-14) EA 2 $ 2,200.00 $ 4,400.00 $ 1,060.00 $ 2,120.00 $ 1,115.00 $ 2,230.00 $ 2,100.00 $ 4,200.00 $ 3,000.00 $ 6,000.00 55 Install City Furnished Bike Racks (11 Racks)
and Construct Footing per Plan (Det C-17) LS 1 $ 20,790.00 $ 20,790.00 $ 2,193.00 $ 2,193.00 $ 1,755.00 $ 1,755.00 $ 3,500.00 $ 3,500.00 $ 8,500.00 $ 8,500.00 56 Install City Furnished Bench with Back and
Construct Footing per Plan (Det C-21) EA 18 $ 4,197.44 $ 75,553.92 $ 204.00 $ 3,672.00 $ 1,385.00 $ 24,930.00 $ 820.00 $ 14,760.00 $ 1,600.00 $ 28,800.00 57 Install City Furnished Bench without Back and
Construct Footing per Plan (Det C-22) EA 38 $ 2,875.00 $ 109,250.00 $ 220.00 $ 8,360.00 $ 369.00 $ 14,022.00 $ 800.00 $ 30,400.00 $ 1,500.00 $ 57,000.00 58 Install City Furnished Curved Bench with
Back Mounted on Seat-wall per Plan (Det C20)EA 4 $ 17,125.00 $ 68,500.00 $ 465.00 $ 1,860.00 $ 708.00 $ 2,832.00 $ 810.00 $ 3,240.00 $ 1,400.00 $ 5,600.00 33 CLICK HERE to Return to Agenda
Bid Opening Date: 07/29/2025 FRITZ BURNS PARK IMPROVEMENTS City Project No. 2021-02
Attachment 2 - Bid Comparison
Engineer's Estimate - Base Bid RG GENERAL ENGINEERING, INC. URBAN HABITAT LOS ANGELES ENGINEERING, INC. THREE PEAKS CORPORATION 59 Install City Furnished Picnic Table and
Construct Footing per Plan (C-23) EA 23 $ 6,635.91 $ 152,625.93 $ 265.00 $ 6,095.00 $ 464.00 $ 10,672.00 $ 1,000.00 $ 23,000.00 $ 2,300.00 $ 52,900.00 60 Furnish and Install Bike Tune-Up Station and
Construct Footing per Plan (Det C-18) EA 1 $ 5,000.00 $ 5,000.00 $ 233.00 $ 233.00 $ 4,310.00 $ 4,310.00 $ 6,000.00 $ 6,000.00 $ 6,500.00 $ 6,500.00 61 Furnish and Install BBQ Grill and Construct
Footing per Plan (C-15) EA 4 $ 800.00 $ 3,200.00 $ 717.00 $ 2,868.00 $ 1,785.00 $ 7,140.00 $ 1,200.00 $ 4,800.00 $ 1,950.00 $ 7,800.00 62 Furnish and Install Pet Waste Receptacle and
Construct Footing per Plan (Det C-27) EA 3 $ 500.00 $ 1,500.00 $ 799.00 $ 2,397.00 $ 1,485.00 $ 4,455.00 $ 900.00 $ 2,700.00 $ 1,800.00 $ 5,400.00 63 Install City Furnished Hypar Shade Sail with
Posts and Construct Footing per Plan (Det C24)LS 1 $ 121,295.44 $ 121,295.44 $ 21,626.00 $ 21,626.00 $ 49,220.00 $ 49,220.00 $ 4,000.00 $ 4,000.00 $ 44,000.00 $ 44,000.00 64 Install City Furnished Playground Shade Sails
with Posts and Construct Footing per Plan
(Det C-25)
LS 1 $ 121,295.44 $ 121,295.44 $ 88,708.00 $ 88,708.00 $ 135,350.00 $ 135,350.00 $ 115,000.00 $ 115,000.00 $ 69,000.00 $ 69,000.00 65 Install City Furnished Monoslope Shade
Structure and Construct Footing per Plan
(Sheet L 2-13)
EA 3 $ 30,210.70 $ 90,632.10 $ 16,334.00 $ 49,002.00 $ 40,180.00 $ 120,540.00 $ 34,000.00 $ 102,000.00 $ 49,400.00 $ 148,200.00 66 Install City Furnished Curved Shade Trellis
Structure and Construct Footing per Plan
(Sheet L 2-12)
EA 4 $ 31,359.75 $ 125,439.00 $ 8,259.00 $ 33,036.00 $ 4,395.00 $ 17,580.00 $ 15,000.00 $ 60,000.00 $ 21,750.00 $ 87,000.00 67 Install Salvaged Bronze Plaque on Stand with
new anchors and Construct Footing per Plan LS 1 $ 500.00 $ 500.00 $ 465.00 $ 465.00 $ 1,525.00 $ 1,525.00 $ 250.00 $ 250.00 $ 1,500.00 $ 1,500.00 68 Install Salvaged Memorial Tree Plaque with
new anchors per Plan LS 1 $ 500.00 $ 500.00 $ 233.00 $ 233.00 $ 1,525.00 $ 1,525.00 $ 250.00 $ 250.00 $ 1,500.00 $ 1,500.00 69 Construct City Furnished Restroom Building
and Install City Furnished Fixtures. Furnish
and Install Appurtenances as needed. Utility
Construction and Construction Coordination
with other trades included in item cost.

LS 1 $ 300,000.00 $ 300,000.00 $ 155,139.00 $ 155,139.00 $ 313,950.00 $ 313,950.00 $ 430,000.00 $ 430,000.00 $ 698,000.00 $ 698,000.00 70 Furnish and Place "Kool Deck" Surfacing over
Existing Concrete Deck, Including all
Preparation, Void Filling, and Depth Markers.

SF 2,760 $ 10.00 $ 27,600.00 $ 3.00 $ 8,280.00 $ 10.00 $ 27,600.00 $ 7.00 $ 19,320.00 $ 18.00 $ 49,680.00 71 Furnish and Construct Concrete with "Kool
Deck" Surfacing SF 3,916 $ 17.00 $ 66,572.00 $ 22.00 $ 86,152.00 $ 18.50 $ 72,446.00 $ 28.00 $ 109,648.00 $ 38.00 $ 148,808.00 72 Reconstruct Pool Stairs, including all
incidentals to complete the work. Demolition
paid under Demo Bid Item.

LS 1 $ 150,000.00 $ 150,000.00 $ 149,018.00 $ 149,018.00 $ 178,700.00 $ 178,700.00 $ 102,000.00 $ 102,000.00 $ 45,000.00 $ 45,000.00 73 Furnish and Install 5' HT Pool Fence with
Footings and 12" Concrete Bank per City of
La Quinta Std. 784.1-784.2 per Plan (P3 Det
C-17)
LF 383 $ 80.00 $ 30,640.00 $ 256.00 $ 98,048.00 $ 156.00 $ 59,748.00 $ 250.00 $ 95,750.00 $ 186.00 $ 71,238.00 74 Construct 6' Tall Splitface CMU Block Wall
and Footing per Plan (P3 Det C-17) LF 9.5 $ 1,000.00 $ 9,500.00 $ 342.00 $ 3,249.00 $ 418.00 $ 3,971.00 $ 800.00 $ 7,600.00 $ 600.00 $ 5,700.00 75 Furnish and Install Pool Lounge Chair per
Plan (P3 Det C-10) EA 30 $ 1,200.00 $ 36,000.00 $ 868.00 $ 26,040.00 $ 1,095.00 $ 32,850.00 $ 820.00 $ 24,600.00 $ 1,100.00 $ 33,000.00 76 Install City Furnished Rectangular Shade
Trellis Structure and Construct Footings per
Plan
EA 1 $ 49,630.00 $ 49,630.00 $ 13,791.00 $ 13,791.00 $ 32,020.00 $ 32,020.00 $ 28,000.00 $ 28,000.00 $ 49,400.00 $ 49,400.00 77 Construct Existing Pool Renovations,
Including Painting Building per Plan LS 1 $ 25,000.00 $ 25,000.00 $ 177,789.00 $ 177,789.00 $ 290,700.00 $ 290,700.00 $ 160,000.00 $ 160,000.00 $ 302,000.00 $ 302,000.00 78 Construct Activity Pool Complete In-Place,
Install City Furnished Vortex Activity Pool
Features, and Furnish and Install Equipment
and Signs per Plan
LS 1 $ 1,018,250.00 $ 1,018,250.00 $ 471,010.00 $ 471,010.00 $ 745,250.00 $ 745,250.00 $ 450,000.00 $ 450,000.00 $ 680,000.00 $ 680,000.00 79 Construct Existing Pool Equipment Room
Renovations per Plan, Including Removing
and Replacing Concrete and Constructing
Housekeeping Pad
LS 1 $ 50,000.00 $ 50,000.00 $ 40,837.00 $ 40,837.00 $ 150,700.00 $ 150,700.00 $ 35,000.00 $ 35,000.00 $ 20,000.00 $ 20,000.00 80 Furnish and Install Pool Equipment, Piping,
and Recirculation per Plan LS 1 $ 15,000.00 $ 15,000.00 $ 416,542.00 $ 416,542.00 $ 411,900.00 $ 411,900.00 $ 400,000.00 $ 400,000.00 $ 170,000.00 $ 170,000.00 81 Install City Furnished Pool Equipment
Building Utility and Construction Coordination LS 1 $ 250,000.00 $ 250,000.00 $ 62,112.00 $ 62,112.00 $ 15,360.00 $ 15,360.00 $ 270,000.00 $ 270,000.00 $ 163,000.00 $ 163,000.00 34 CLICK HERE to Return to Agenda
Bid Opening Date: 07/29/2025 FRITZ BURNS PARK IMPROVEMENTS City Project No. 2021-02
Attachment 2 - Bid Comparison
Engineer's Estimate - Base Bid RG GENERAL ENGINEERING, INC. URBAN HABITAT LOS ANGELES ENGINEERING, INC. THREE PEAKS CORPORATION 82 Furnish and Install Electrical Meter Pedestal
(Including Quickpad Base and Stainless Steel
Cabinet) per Plan
LS 1 $ 10,000.00 $ 10,000.00 $ 52,796.00 $ 52,796.00 $ 57,150.00 $ 57,150.00 $ 14,000.00 $ 14,000.00 $ 22,000.00 $ 22,000.00 83 Electrical Conduit, Wire, and Trenching per
Plan - P1 LS 1 $ 140,000.00 $ 140,000.00 $ 116,252.00 $ 116,252.00 $ 128,850.00 $ 128,850.00 $ 880,000.00 $ 880,000.00 $ 190,000.00 $ 190,000.00 84 Electrical Conduit, Wire, and Trenching per
Plan - P2 LS 1 $ 17,500.00 $ 17,500.00 $ 20,952.00 $ 20,952.00 $ 22,680.00 $ 22,680.00 $ 150,000.00 $ 150,000.00 $ 25,000.00 $ 25,000.00 85 Electrical Conduit, Wire, Trenching per Plan -
P 3 LS 1 $ 14,000.00 $ 14,000.00 $ 18,306.00 $ 18,306.00 $ 19,810.00 $ 19,810.00 $ 150,000.00 $ 150,000.00 $ 47,500.00 $ 47,500.00 86 Furnish and Install Emergency Shut-Off
Switch and Timer LS 1 $ 1,000.00 $ 1,000.00 $ 5,801.00 $ 5,801.00 $ 6,280.00 $ 6,280.00 $ 1,000.00 $ 1,000.00 $ 5,000.00 $ 5,000.00 87 Furnish and Install Pull Box per Plan EA 19 $ 600.00 $ 11,400.00 $ 832.00 $ 15,808.00 $ 900.00 $ 17,100.00 $ 650.00 $ 12,350.00 $ 280.00 $ 5,320.00 88 Furnish and Install Junction Box per Plan EA 73 $ 313.00 $ 22,849.00 $ 781.00 $ 57,013.00 $ 845.00 $ 61,685.00 $ 340.00 $ 24,820.00 $ 250.00 $ 18,250.00 89 Furnish and Install Pedestrian Pole Light with
Footing per Plan EA 28 $ 4,418.80 $ 123,726.40 $ 29,642.00 $ 829,976.00 $ 25,552.00 $ 715,456.00 $ 3,800.00 $ 106,400.00 $ 5,000.00 $ 140,000.00 90 Furnish and Install Parking Lot Single Head
Light with Footing per Plan EA 3 $ 4,000.00 $ 12,000.00 $ 4,090.00 $ 12,270.00 $ 4,425.00 $ 13,275.00 $ 4,500.00 $ 13,500.00 $ 10,000.00 $ 30,000.00 91 Furnish and Install Pearking Lot Double Head
Light with Footing per Plan EA 3 $ 4,884.00 $ 14,652.00 $ 4,091.00 $ 12,273.00 $ 4,430.00 $ 13,290.00 $ 5,000.00 $ 15,000.00 $ 10,000.00 $ 30,000.00 92 Furnish and Install Bollard Light with Footing
per Plan EA 39 $ 1,882.40 $ 73,413.60 $ 2,031.00 $ 79,209.00 $ 2,200.00 $ 85,800.00 $ 2,200.00 $ 85,800.00 $ 3,000.00 $ 117,000.00 93 Furnish and Install Surface-Mounted Ceiling
Down Light EA 4 $ 686.40 $ 2,745.60 $ 876.00 $ 3,504.00 $ 948.00 $ 3,792.00 $ 850.00 $ 3,400.00 $ 1,000.00 $ 4,000.00 94 Furnish and Install In-Grade Palm Tree Up
Light EA 52 $ 2,282.80 $ 118,705.60 $ 1,434.00 $ 74,568.00 $ 1,550.00 $ 80,600.00 $ 1,600.00 $ 83,200.00 $ 1,500.00 $ 78,000.00 95 Furnish and Install In-Grade Tree Up Light EA 55 $ 2,282.80 $ 125,554.00 $ 1,366.00 $ 75,130.00 $ 1,480.00 $ 81,400.00 $ 1,500.00 $ 82,500.00 $ 1,500.00 $ 82,500.00 96 Furnish and Install In-Grade Colored Shade
Sail Up Light EA 8 $ 1,694.00 $ 13,552.00 $ 1,271.00 $ 10,168.00 $ 1,375.00 $ 11,000.00 $ 2,000.00 $ 16,000.00 $ 3,000.00 $ 24,000.00 97 Furnish and Install a Palm Tree Mounted Up
Light EA 16 $ 1,256.00 $ 20,096.00 $ 688.00 $ 11,008.00 $ 745.00 $ 11,920.00 $ 1,100.00 $ 17,600.00 $ 3,000.00 $ 48,000.00 98 Furnish and Install Mounted Quad Head
Shade Sail Up/Down Light EA 4 $ 1,935.20 $ 7,740.80 $ 1,836.00 $ 7,344.00 $ 1,985.00 $ 7,940.00 $ 740.00 $ 2,960.00 $ 3,000.00 $ 12,000.00 99 Furnish and Install Mounted Double Head
Down Light EA 10 $ 699.00 $ 6,990.00 $ 1,467.00 $ 14,670.00 $ 1,585.00 $ 15,850.00 $ 550.00 $ 5,500.00 $ 3,000.00 $ 30,000.00 100 Furnish and Install Mounted Single Head
Down Light EA 4 $ 717.20 $ 2,868.80 $ 1,919.00 $ 7,676.00 $ 2,075.00 $ 8,300.00 $ 450.00 $ 1,800.00 $ 3,000.00 $ 12,000.00 101 Furnish and Install Palm Tree Mounted Gobo
Projector Down Light EA 16 $ 3,268.00 $ 52,288.00 $ 1,569.00 $ 25,104.00 $ 1,700.00 $ 27,200.00 $ 800.00 $ 12,800.00 $ 3,000.00 $ 48,000.00 102 Furnish and Install Palm Tree Mounted Down
Light - Cyan Color Wash EA 8 $ 717.20 $ 5,737.60 $ 8,187.00 $ 65,496.00 $ 1,100.00 $ 8,800.00 $ 650.00 $ 5,200.00 $ 3,000.00 $ 24,000.00 103 Furnish and Install Trellis Column Mounted
Up/Down Light - Magenta Up/Cyan Down EA 16 $ 754.80 $ 12,076.80 $ 4,423.00 $ 70,768.00 $ 1,195.00 $ 19,120.00 $ 2,200.00 $ 35,200.00 $ 3,000.00 $ 48,000.00 104 Furnish and Install Trellis Ceiling Mounted
Linear Down Light - Cyan EA 4 $ 1,374.40 $ 5,497.60 $ 6,497.00 $ 25,988.00 $ 1,760.00 $ 7,040.00 $ 900.00 $ 3,600.00 $ 3,000.00 $ 12,000.00 105 Soil Prep and Fine Grading - P1 LS 1 $ 22,238.50 $ 22,238.50 $ 19,563.00 $ 19,563.00 $ 5,905.00 $ 5,905.00 $ 35,000.00 $ 35,000.00 $ 30,100.00 $ 30,100.00 106 Soil Prep and Fine Grading - P2 LS 1 $ 3,789.50 $ 3,789.50 $ 2,437.00 $ 2,437.00 $ 1,015.00 $ 1,015.00 $ 15,000.00 $ 15,000.00 $ 10,900.00 $ 10,900.00 107 Soil Prep and Fine Grading - P3 LS 1 $ 1,337.50 $ 1,337.50 $ 1,382.00 $ 1,382.00 $ 738.00 $ 738.00 $ 8,000.00 $ 8,000.00 $ 4,500.00 $ 4,500.00 108 Furnish and Install Landscape per Plan and
Specifications - P1 LS 1 $ 371,725.00 $ 371,725.00 $ 251,638.00 $ 251,638.00 $ 72,367.18 $ 72,367.18 $ 260,000.00 $ 260,000.00 $ 365,850.00 $ 365,850.00 109 Furnish and Install Landscape per Plan and
Specifications - P2 LS 1 $ 70,662.80 $ 70,662.80 $ 58,369.00 $ 58,369.00 $ 20,000.00 $ 20,000.00 $ 84,000.00 $ 84,000.00 $ 93,300.00 $ 93,300.00 110 Furnish and Install Landscape per Plan and
Specificatoins - P3 LS 1 $ 280.00 $ 280.00 $ 2,218.00 $ 2,218.00 $ 556.00 $ 556.00 $ 2,000.00 $ 2,000.00 $ 920.00 $ 920.00 111 Furnish and Install Irrigation per Plan and
Specifications - P1 LS 1 $ 86,646.50 $ 86,646.50 $ 223,484.00 $ 223,484.00 $ 154,527.83 $ 154,527.83 $ 200,000.00 $ 200,000.00 $ 216,000.00 $ 216,000.00 112 Furnish and Install Irrigation per Plan and
Specifications - P2 LS 1 $ 11,368.50 $ 11,368.50 $ 25,679.00 $ 25,679.00 $ 23,139.49 $ 23,139.49 $ 65,000.00 $ 65,000.00 $ 25,500.00 $ 25,500.00 113 Furnish and Install Irrigation per Plan - P3 LS 1 $ 5,350.00 $ 5,350.00 $ 6,027.00 $ 6,027.00 $ 10,000.00 $ 10,000.00 $ 35,000.00 $ 35,000.00 $ 19,150.00 $ 19,150.00 114 Furnish and Install Boulders per Plan -
"Copper Canyon", 18" - 24" EA 69 $ 150.00 $ 10,350.00 $ 92.00 $ 6,348.00 $ 225.00 $ 15,525.00 $ 310.00 $ 21,390.00 $ 300.00 $ 20,700.00 115 Furnish and Install Boulders per Plan -
"Copper Canyon", 30"-36" EA 66 $ 400.00 $ 26,400.00 $ 99.00 $ 6,534.00 $ 298.00 $ 19,668.00 $ 340.00 $ 22,440.00 $ 320.00 $ 21,120.00 116 Furnish and Install Boulder per Plan - "Copper
Canyon", 24"-30" EA 45 $ 250.00 $ 11,250.00 $ 113.00 $ 5,085.00 $ 314.00 $ 14,130.00 $ 480.00 $ 21,600.00 $ 355.00 $ 15,975.00 117 Install Salvaged Boulders per Plan EA 21 $ 50.00 $ 1,050.00 $ 67.00 $ 1,407.00 $ 455.28 $ 9,560.88 $ 350.00 $ 7,350.00 $ 225.00 $ 4,725.00 35 CLICK HERE to Return to Agenda
Bid Opening Date: 07/29/2025 FRITZ BURNS PARK IMPROVEMENTS City Project No. 2021-02
Attachment 2 - Bid Comparison
Engineer's Estimate - Base Bid RG GENERAL ENGINEERING, INC. URBAN HABITAT LOS ANGELES ENGINEERING, INC. THREE PEAKS CORPORATION 118 Lawn - SOD seeded to season including overseeding SF 21,937 $ 1.00 $ 21,937.00 $ 1.00 $ 21,937.00 $ 1.70 $ 37,292.90 $ 1.50 $ 32,905.50 $ 1.70 $ 37,292.90 119 90-Day Maintenance Period LS 1 $ 10,945.40 $ 10,945.40 $ 13,457.00 $ 13,457.00 $ 10,220.00 $ 10,220.00 $ 8,000.00 $ 8,000.00 $ 26,500.35 $ 26,500.35 $ 6,556,188.42 $ 6,879,699.00 $ 7,296,076.01 $ 8,729,000.00 $ 8,841,458.00 ADDITIVE ALTERNATE NO. 1
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost A1-1 Transplant Ex. Palm Tree to Location
Determined in Field EA 19 $ 4,000.00 $ 76,000.00 $ 6,932.00 $ 131,708.00 $ 1,861.65 $ 35,371.35 $ 5,000.00 $ 95,000.00 $ 3,000.00 $ 57,000.00 $ 76,000.00 $ 131,708.00 $ 35,371.35 $ 95,000.00 $ 57,000.00 DEDUCTIVE ALTERNATE NO. 1 - HYPAR SAILS
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost D1-1
Remove Bid Item: Install City Furnished
Hypar Shade Sails with Posts per Plan (Det C24)
LS 1 $ 121,295.44 $ (121,295.44) $ (21,626.00) $ (21,626.00) $ (49,220.00) $ (49,220.00) $ (40,000.00) $ (40,000.00) $ (44,000.00) $ (44,000.00) D1-2
Remove Bid Item: Install City Furnished
Playgound Shade Sails with Posts per Plan
(Det C-25)
LS 1 $ 121,295.44 $ (121,295.44) $ (83,519.00) $ (83,519.00) $ (250,500.00) $ (250,500.00) $ (110,000.00) $ (110,000.00) $ (69,000.00) $ (69,000.00) D1-3
Coordinate and Phase to Allow Great
Western to install shade sails with posts per
Plan (Det C-24 and C-25)
LS 1 $ 6,000.00 $ (6,000.00) $ 5,190.00 $ 5,190.00 $ 7,545.00 $ 7,545.00 $ 1.00 $ 1.00 $ 30,000.00 $ 30,000.00 $ (248,590.88) $ (99,955.00) $ (292,175.00) $ (149,999.00) $ (83,000.00) DEDUCTIVE ALTERNATE NO. 2 - DOG PARK
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost D2-1 Remove Portion of Bid Item: P1 Demolition
and Removal shown on sheet 4 LS 1 $ 7,685.00 $ (7,685.00) $ (4,000.00) $ (4,000.00) $ (9,280.00) $ (9,280.00) $ (3,400.00) $ (3,400.00) $ (6,000.00) $ (6,000.00) D2-2 Remove Portion of Bid Item: 4" Pedestrian
Concrete Pavement Per Plan SF 1,475 $ 8.00 $ (11,800.00) $ (13.00) $ (19,175.00) $ (0.72) $ (1,062.00) $ (6.00) $ (8,850.00) $ (14.00) $ (20,650.00) D2-3
Remove Portion of Bid Item: Furnish and
Install Boulder Edging with Footing per Plan
(Det C-40)
LF 40 $ 350.00 $ (14,000.00) $ (694.00) $ (27,760.00) $ (637.00) $ (25,480.00) $ (330.00) $ (13,200.00) $ (1,150.00) $ (46,000.00) D2-4
Remove Portion of Bid Item: Furnish and
Install 5' HT Steel Fence with Footings per
per City of La Quinta Std. No. 784.1-784.2
and Plan
LF 580 $ 90.00 $ (52,200.00) $ (270.00) $ (156,600.00) $ (199.00) $ (115,420.00) $ (155.00) $ (89,900.00) $ (206.00) $ (119,480.00) D2-5
Remove Bid Item: Furnish and Install 5' HT
Steel Single Gate with Footings per Plan (C31)EA 2 $ 800.00 $ (1,600.00) $ (5,803.00) $ (11,606.00) $ (1,855.00) $ (3,710.00) $ (3,300.00) $ (6,600.00) $ (3,900.00) $ (7,800.00) D2-6
Remove Portion of Bid Item: Furnish and
Install 5' HT Steel Double Gate with Footings
per Plan (Det C-30)
EA 3 $ 1,700.00 $ (5,100.00) $ (8,124.00) $ (24,372.00) $ (3,710.00) $ (11,130.00) $ (5,300.00) $ (15,900.00) $ (5,100.00) $ (15,300.00) D2-7
Remove Portion of Bid Item: Furnish and
Install Pet Waste Receptacle and Construct
Footing per Plan (D-27)
EA 1 $ 500.00 $ (500.00) $ (799.00) $ (799.00) $ (1,270.00) $ (1,270.00) $ (610.00) $ (610.00) $ (1,800.00) $ (1,800.00) D2-8 Remove Portion of Bid Item: Lawn - SOD
seeded to season including over-seeding SF 5,500 $ 1.00 $ (5,500.00) $ (1.00) $ (5,500.00) $ (1.20) $ (6,600.00) $ (1.00) $ (5,500.00) $ (1.70) $ (9,350.00) D2-9 Remove Portion of Bid Item: Landscaping -
Dog Park (P1 Sheet 21) LS 1 $ 14,020.00 $ (14,020.00) $ (9,463.00) $ (9,463.00) $ (22,280.00) $ (22,280.00) $ (8,000.00) $ (8,000.00) $ (11,000.00) $ (11,000.00) D2-10 Remove Portion of Bid Item: Irrigation - Dog
Park (P1 Sheet 26) LS 1 $ 29,000.00 $ (29,000.00) $ (5,382.00) $ (5,382.00) $ (10,300.00) $ (10,300.00) $ (10,000.00) $ (10,000.00) $ (18,000.00) $ (18,000.00) D2-11 Remove Portion of Bid Item: 90-Day
Maintenance Period - Dog Park LS 1 $ 2,900.00 $ (2,900.00) $ (3,106.00) $ (3,106.00) $ (2,765.00) $ (2,765.00) $ (500.00) $ (500.00) $ (2,200.00) $ (2,200.00) $ (144,305.00) $ (267,763.00) $ (209,297.00) $ (162,460.00) $ (257,580.00) DEDUCTIVE ALTERNATE NO. 3 - PLAY AREA EQUIPMENT
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost D3-1
Remove Bid Item: Install City Furnished Play
Area Equipment and Construct Footings per
Plan
LS 1 $ 149,356.50 $ (149,356.50) $ (106,000.00) $ (106,000.00) $ (250,500.00) $ (250,500.00) $ (110,000.00) $ (110,000.00) $ (201,000.00) $ (201,000.00) D3-2
Coordination and Phase to Allow Great
Western to install Play Area Equipment and
Construct Footings per Plan
LS 1 $ 6,000.00 $ 6,000.00 $ 5,590.00 $ 5,590.00 $ 7,545.00 $ 7,545.00 $ 1.00 $ 1.00 $ 40,000.00 $ 40,000.00 $ (143,356.50) $ (100,410.00) $ (242,955.00) $ (109,999.00) $ (161,000.00) $ 6,556,188.42 $ 6,879,699.00 $ 7,296,076.01 $ 8,729,000.00 $ 8,841,458.00 Sub-Total Additive Alternative No.1 Bid:

Sub-Total Deductive Alternative No.1 Bid:

Sub-Total Deductive Alternative No.3 Bid:

Base Bid Only
Sub-Total Base Bid:

Sub-Total Deductive Alternative No.2 Bid:
36 CLICK HERE to Return to Agenda
Bid Opening Date: 07/29/2025 FRITZ BURNS PARK IMPROVEMENTS City Project No. 2021-02
Attachment 2 - Bid Comparison
Engineer's Estimate - Base Bid RG GENERAL ENGINEERING, INC. URBAN HABITAT LOS ANGELES ENGINEERING, INC. THREE PEAKS CORPORATION Total Base Bid with Additive Alternate No. 1: $ 6,632,188.42 $ 7,011,407.00 $ 7,331,447.36 $ 8,824,000.00 $ 8,898,458.00 $ 6,019,936.04 $ 6,411,571.00 $ 6,551,649.01 $ 8,306,542.00 $ 8,339,878.00 Total Base Bid with Additive Alternate No. 1 and Deductive Alternate 1, 2, & 3 $ 6,095,936.04 $ 6,543,279.00 $ 6,587,020.36 $ 8,401,542.00 $ 8,396,878.00 Miscalculations and rounding errors
Base Bid with Deductive Alternate 1, 2, & 3:
37 CLICK HERE to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT OF SERVICES WITH ITI DIGITAL

SOLUTIONS FOR WEBSITE CALENDAR AND BUSINESS LISTING MAINTENANCE

RECOMMENDATION
Approve Agreement of Services with ITI Digital Solutions for website calendar and business listing maintenance; and authorize the City Manager to execute the agreement, substantially in the form attached, and make any revisions necessary to conform with standard City contract provisions.

EXECUTIVE SUMMARY
 ITI Digital Solutions delivers real-time, purpose-driven content through a platform built for organizations that promote communities, industries, and regional growth.  ITI Digital Solutions would assist with creating and maintaining the city’s events calendar and business listings on the tourism website through Google and additional content providers.
 The proposed agreement (Attachment 1) is for a three-year term, for a not to exceed amount of $63,800.

FISCAL IMPACT
Fiscal Year
(FY) Cost Total Cost per FY
2025-26 $11,000 (Set Up) + $17,600 $28,600
2026-27 $17,600 $17,600
2027-28 $17,600 $17,600
TOTAL: $63,800
If approved, funds are available in the Information Technology Fund, Software Licenses account (502-0000-60301).

CONSENT CALENDAR ITEM NO. 7
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BACKGROUND/ANALYSIS
The City’s tourism website, PlayInLaQuinta.com, lists events and businesses in the city to promote and market the city to visitors. Currently, staff is responsible for manually entering information for both events and business to the website.

ITI Digital Solutions has over 30 years of experience in working with destinations to promote economic development, tourism and to strengthen communities in the domestic and international markets.

ITI Digital Solutions would pull information through social media sites as well as Google to populate the events page and business listings on the tourism website. This software solution would allow for more accurate information to be distributed to the public, especially in the business listing page. Businesses would be responsible for ensuring their information is accurate in the Google listings pages. Any events listed in social media platforms that occur within the City limits would then be populated to the website for approval by staff.

The proposed agreement is for a three-year term, from August 1, 2025, through August 31, 2028.

ALTERNATIVES
As these services are essential for the City’s communication and outreach, staff does not recommend an alternative.

Prepared by: Marcie Graham, Marketing Manager
Approved by: Gilbert Villalpando, Director of Business Unit & Housing Development
Attachment: 1. ITI Digital Solutions Agreement
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Agreement of Services
Contact: (912) 250-2689 or iti-digital.com
Contact
Information
Date August 4, 2025
Company City of La Quinta
Contact Marcie Graham
Title Marketing Director
Address 78495 Calle Tampico, La Quinta, CA 92253
Phone (760) 777-7000
eMail [email protected]
URL https://www.playinlaquinta.com/
Agency Services
Description ITI Digital DXP, including:
• Events Calendar Tier 1: 1,500 delivered events / 15 Facebook Pages • Google Places Tier 1: up to 1,000 Google Places in database.

Marketing Upgrade Feature: Places & Events PLUS: Connect your Events Calendar with your Business Listings.

Contract Period First Year Onboarding & Subscription: 2025 - 2026 The first year onboarding and subscription includes the following services: Dashboard - DXP setup, geo-specific real-time data retrieval, categorization of data in alignment with the relevant destination web content categories, customization of software modules and dashboards, comprehensive training, and real-time data delivery. This outlines the first-year subscription terms.

Second Year Subscription: July 1, 2026 - June 30, 2027
Third Year Subscription: July 1, 2027 - June 30, 2028
Agency Fee $11,000 One Time Development & Customization Setup Fee $17,600 Annual Subscription Fee
Year 1 Invoice: $28,600
Year 2 & 3 Invoice: $17,600
Payment due 30 days from contract start date
Account Executive Monica Hall
Notes Scope of work as outlined in next pages addendum and accepted Terms of Service I understand that I will be billed annually for the applicable subscription amount, as quoted in the signed contract. Each year, an invoice will be delivered to the Company for the upcoming subscription period. All charges stated in the invoice are due within 30 days from the billing date. A finance charge of 1.5% will be applied to any unpaid balance after 30 days. By signing this agreement, you agree to ITI Digital’s SaaS Terms of Service. No Early Termination; No Refunds. The contract period will end on the stated expiration date, and the agreement cannot be canceled early. No refunds will be issued for early termination or discontinued use of ITI Digital’s licensing services.

Accepted on behalf of: ITI Digital, Inc.

Franci Edgerly
Founder & CEO
Accepted on behalf of: City of La Quinta
Jon McMillen
City Manager
________________________________
Approved as to Form:
________________________________
William H. Ihrke, City Attorney
ITI Digital, Inc. Mailing Address: 1606 Reynolds St. Brunswick, GA 31520 41 ATTACHMENT 1
Agreement of Services
ITI Digital, Inc. Mailing Address: 1606 Reynolds St. Brunswick, GA 31520 Contact: (912) 250-2689 or iti-digital.com Daily Events Calendar
According to Google Analytics, the Events page is one of the top five, if not the #1 most visited page on destination websites.

Events attract visitors, influence their length of stay and return visitation.

Why the Daily Events Module?
• Promote daily events to influence travel to the
destination
• Increase the number of events displayed on the
website
• Increase engagement on the website, and realize a
positive and measurable impact of the site SEO
performance.
• Reduce staff time to research and the manual input of the event on your website by up to 90%
• Minimize dependence on business owners to provide
the content that will help promote the destination
• Offer visitors to the website with content they want:
real-time updated information
What We Do
• We deliver event's content from data sources such as
Google, Facebook, Eventbrite and more, to the DXP
• Content Management Control. With access to the DXP
and the innovative and feature rich DXP, staff are
empowered to edit, approve and publish events directly
to your website
Key Features Visitors LOVE!
• Filter calendar by date
• Filter calendar by DMO created custom event
categories
• Search events - search parameters include the
event title, organizer, keywords.
• See multiple event info/ticket links from all
platforms available.
• Upcoming events. On the event detail page,
users can see four additional forthcoming
events. This feature assists the visitors in the
planning stage.
• A mobile-friendly Events Calendar allows
visitors to take advantage of GPS directions and
an easy-to-use responsive interface.

SEO Friendly - Schema.org Optimization For Each Event
Each point of interest in our Events Calendar DXP module includes schema.org markup to optimize content discovery by Google SEO traffic bots. The Event Details page also has unique URLs which can be shared, indexed, and tracked on Google Analytics. Schema is a semantic vocabulary of tags (or microdata) webmasters add to their content to improve the way search engines read and represent the page in search results. Therefore, Google bots and other search engines have more content to index, which will enhance the SEO results of the tourism site.

What Our Clients Say
“As a popular tourist destination with a wide array of events to offer our visitors, event calendar management had become a full-time job. With the help of the ImGoing calendar plugin on our website, ThisIsCooperstown.com has eliminated data entry errors, and most importantly, we now save time and money. My team as well as the businesses the Destination Marketing Corporation represents, love this website feature. It’s easy to install and ITI Digital’s customer service is timely and courteous. Highly recommended!”
Cassandra M. Harrington, Executive Director
Destination Marketing Corporation for Otsego County, NY Serving both Otsego and Schoharie County Tourism Promotion. 42 Agreement of Services
ITI Digital, Inc. Mailing Address: 1606 Reynolds St. Brunswick, GA 31520 Contact: (912) 250-2689 or iti-digital.com Daily Events Calendar

SCOPE OF WORK
We deliver Daily Events content from sources such as
Google, Facebook, Eventbrite, and partner webpages.

The content is updated twice weekly.

DXP Development & Customization
• Create categories that will allow the software to
publish the content by interest
• Set up geofences for the destination to aggregate
new and unlimited events from online platforms
such as Google, Eventbrite, and other sources
• Setup Facebook Business Pages for tracking
events. The number of Facebook Pages depend
on your content package subscription.
• Setup account branding and frontend module
preferences
• Implement an account logo that populates the
export PDF feature
• Schedule twice-weekly automated updates to the
existing content
• Schedule daily automated removal of past due
events upon event end date
• Customize navigation menu settings for two
options of display
• Customize event list display - three options
• Customize header images for the PDF Export
• On-boarding and training
• Support as needed
Content Management - Features our Clients LOVE!
From the DXP edit and manage content delivered and
powered by the ITI Digital SaaS:
• Access unlimited and available events from the ITI
Digital Experience Platform - DXP.
• Editorial control. Your team is in charge of the content published to the site, with full access to editing
features, empowering your content manager to add
and remove images, adjust event descriptions, edit
details, or add events manually.
• Add Promotional Image and link of choice.
• Add / Remove geofences as needed.
• Bulk import events in Excel format
• Choose to highlight certain Events of interest or mark them as Featured Events.
• Edit event details such as description, images, ticket URL, etc.
• Manually enter events as needed.
• Event categories. Tag events with different categories of your choice, e.g., Family Events, Music, etc.
• Export all or selected events to a ready-to-print PDF AI Integration - Content Assistant. Our latest
enhancements include the integration of AI, which significantly aids content managers in crafting captivating descriptions for individual events. This advanced technology empowers
content teams by streamlining the process of creating
engaging and informative content, ultimately enhancing the overall quality and appeal of the ITI Digital content modules.

Website Integration
Our ITI Digital DXP modules are designed as flexible SaaS solutions, featuring dedicated widgets (DIV containers) that can seamlessly integrate into client websites. Each module offers powerful tools for enhancing your site's functionality. To implement a module we provide the following integration options:

1. DIV <script> Widget:
• A straightforward integration option that includes basic customization features, such as font styles. • Responsive to mobile screens and thoroughly tested for performance on both PC and mobile devices prior to client launch.
• The ITI Digital development team will provide support during the code implementation process, along with recommendations for achieving the best display results.

2. JSON Data Feed:
• Offers the most customization flexibility, granting access to raw data for designing and connecting your own website design calendar, business listing or custom element for display. • Available exclusively for the client's primary domain.

3. For any use of the data feed beyond your destination website (e.g. third-party sites or apps), the following conditions apply:
• (a) An additional licensing fee will be charged
• (b) Third-party companies must sign and adhere to ITI Digital's terms of service.

These integration options ensure that our modules are both versatile and adaptable to meet the unique branding and functionality needs of your website.
43 Agreement of Services
ITI Digital, Inc. Mailing Address: 1606 Reynolds St. Brunswick, GA 31520 Contact: (912) 250-2689 or iti-digital.com Places - Business Listings
Offer your site visitors a better web experience and promote your local business partners. With the integration of Google Places, easily manage multiple locations, leverage the latest engagement features to stay connected to site visitors.

Why Google Places?
• Enhance the profile of your valued business partners
• Relevant Information. Google offers dynamic content that is automatically updated as needed, such as a change in
hours of operation.
• Interactive content for visitors to your site
• SEO. Increase time on page and engagement
• Staff time savings. Because of software content automation, the organization is not dependent on business partners to update their listings. The listings, therefore, are always correct and relevant.
• New technology = new experiences. Move your site beyond being a portal for static content.

What We Do
We deliver Business Listings - Hotels, Restaurants, Shopping, Attractions - powered by Google Places with geofencing
technology. Our software uses authorized data points to deliver key points of interest with each including the following content:
• Images - Five photos per business
• Google Reviews (3-stars and up)
• Nearby Places for site engagement and crosspromotion • Business hours and physical address
• GPS-enabled directions
• Open/close status are automatically updated 24/7
• Contact information: Website link, phone number
Key Features Visitors LOVE!
• Access real-time information on business
hours, open/closed
• Content that is regularly updated and is
accurate such as hours of operation.
• Google reviews
• GPS Directions using Google Maps adjust
setting to walk, drive, or cycle
• Images - view up to five images of the
business
• Mobile-friendly
• View other nearby businesses
• Visit the business website
SEO Friendly - Schema.org Optimization For Each Place
Each point of interest in our Places DXP module includes schema.org markup to optimize content discovery by Google SEO traffic bots. The Places Details page also has unique URLs which can be shared, indexed, and tracked on Google Analytics. Schema is a semantic vocabulary of tags (or micro-data) webmasters add to their content to improve the way search engines read and represent the page in search results. Therefore, Google bots and other search engines have more content to index, which will enhance the SEO results of the tourism site.

What Our Clients Say
"The ability to provide a better user experience while streamlining the work of the DMO staff made the Google business listings a “must-have” for Florida’s Adventure Coast; we’re thrilled with the results and with our experience working with ITI."
Tammy J. Heon, Manager, Tourism Development
Florida’s Adventure Coast, Brooksville-Weeki Wachee
44 Agreement of Services
ITI Digital, Inc. Mailing Address: 1606 Reynolds St. Brunswick, GA 31520 Contact: (912) 250-2689 or iti-digital.com Places - Business Listings

SCOPE OF WORK
Deliver available Google Business Listings on the DXP in the geographic area of the destination.

Development & Customization
• Business listings include monthly and daily data updates sourced from the Google Places API to ensure accurate and timely information. These updates include:
◦ Monthly updates: Refreshing key business details
such as phone numbers, addresses, and websites,
as well as aggregating new businesses added to the
Google Places API when available
◦ Daily Updates: Refreshing Google Reviews as
frequently as they are available in the associated
Google business Profiles
• Customize navigation menu settings for two options of display
• Customize list display - three options
• Edit Places such as description of the business or replace images
• On-boarding and training
• Development and the customization of the Digital Experience Platform - DXP
• Integrate account branding and frontend module preferences • Implement an account logo that populates the export PDF feature
• Software maintenance
• Support as needed through Freshdesk Support Management Platform
Content Management - Features our Clients
LOVE!
From the DXP edit and manage content delivered
and powered by the ITI Digital SaaS:
• Approve / Reject Places
• Add Promotional Image and link of choice
• Add / Remove geofences as needed
• Choose to highlight certain Places of
interest or mark them as Editor’s Choice
• Edit Place details such as description,
images, URL, etc.
• Manually enter Places
• Create custom Places categories.

Example: Bed and Breakfast, Resort,
Hotel, etc.

AI Integration - Content Assistant. Our latest
enhancements include the integration of AI, which
significantly aids content managers in crafting
captivating descriptions for individual Business
Listings. This advanced technology empowers
content teams by streamlining the process of creating
engaging and informative content, ultimately
enhancing the overall quality and appeal of the ITI
Digital content modules.

These integration options ensure that our modules are both versatile and adaptable to meet the unique branding and functionality needs of your website.
45 Agreement of Services
ITI Digital, Inc. Mailing Address: 1606 Reynolds St. Brunswick, GA 31520 Contact: (912) 250-2689 or iti-digital.com Marketing Upgrade Feature - Places & Events PLUS

SCOPE OF WORK
Our groundbreaking technology connects Events and Places, transforming the way users interact with your brand. This means that users visiting the Events page can effortlessly explore nearby hotels, shops, and restaurants within a ten-mile radius. Similarly, when users browse through Places (Business listings), they can easily discover "nearby events" associated with a specific location. ITI Digital will setup the upgraded feature accordingly:
• Enable Nearby Places on your Events Calendar module
• Enable Nearby Events on your Places module
Nearby Places Enabled in Your Events Module Nearby Events Enabled in Your Places Module Key User Features
• See nearby places in 2-mile radius as default
• See nearby events in 2-mile radius as default
• Update miles range to expand list of events or
places
• Filter nearby events by date - by default they are
organized chronologically
Maximizing Search Engine Optimization
The ITI Digital software is designed to maximize SEO
opportunities on behalf of our clients. Each business listing includes an unique URL and Schema markup - a type of
structured data markup - that is added to the HTML code to optimize content discovery by Google SEO traffic bots.

Therefore, Google bots and other search engines have
more content to index, which will enhance the SEO results of the tourism site.
46 Agreement of Services
ITI Digital, Inc. Mailing Address: 1606 Reynolds St. Brunswick, GA 31520 Contact: (912) 250-2689 or iti-digital.com Our Digital Experience Platform (DXP)
Content Delivery Platform
We create unmatched personalized customer engagement with content - such as Events, Images, Business listings, Reviews, and Instagram UGC. This content is delivered via API and other sources from Google, Facebook, Instagram, Eventbrite, etc., to the ITI Digital Experience Platform. From the DXP, the content is edited (if needed,) approved, and published to the website.

Digital Experience Platform (DXP) is an emerging category of enterprise software seeking to meet the needs of companies undergoing digital transformation, with the ultimate goal of providing better customer experiences. DXPs provide an architecture for companies to digitize business operations, deliver connected customer experiences, and gather actionable customer insight.

Key Features of ITI Digital DXP
• We deliver dynamic content for your business listings and events pages with the option of Instagram UserGenerated content and libraries. • The software has the flexibility that allows DMOs to edit and add content manually. • Stakeholders can submit events and Places for approval before publishing them to the website. • The data feeds are customizable.

The Power of Dynamic Content
What Is Dynamic Content On A Website?
Dynamic content is any digital or online content that changes based on data, user behavior and preferences.

Why Search Engines Values Dynamic Content
Google has been ranking those sites that present an excellent navigation experience more highly. In other words, dynamic content has a greater chance to stand out on the Internet. We cannot fail to consider that dynamic content is also much more interesting for the user.

Increased Relevancy
Customers judge your webpage in less than a second. Therefore, presenting relevant content is crucial to decreasing bounce rates and increasing conversions.
47 Agreement of Services
ITI Digital, Inc. Mailing Address: 1606 Reynolds St. Brunswick, GA 31520 Contact: (912) 250-2689 or iti-digital.com DXP Software Maintenance & Support

SCOPE OF WORK
Digital Experience Platform (DXP) Hosting, Tech Support & Management. • Apply software feature upgrades as they become available • SaaS deployment and day-to-day maintenance of the application, which includes:
• testing and installing patches
• managing upgrades
• monitoring performance, ensuring high availability
• Hosting of the database on a scalable cloud-based server. Hosting includes space for files, images, and content of the software widgets.
• Monitor and manage all third-party systems and API statuses. As an approved application Developer through verified API access, we ensure you have a functioning end-user application with the latest upgrades available on each third-party API. (E.g. If an existing parameter is revised in the third-party API that affects our content delivery, our team will proactively update as soon as possible).
• Training. Ongoing DXP Dashboard training as requested and as needed.

Software Maintenance Overview
• Software engineering is the modification of a software product after delivery to correct faults to improve performance or other attributes.
• A common perception of maintenance is that it merely involves fixing defects. However, over 80% of maintenance effort is used for non-corrective actions. This perception is perpetuated by users submitting problem reports that are functionality enhancements to the system.

There are several reasons why modifications are required. The following is a listing of a few that our software engineers manage:
• Market conditions.
• Algorithm and API changes
• Client requirements
• Host modifications - If any of the hardware and/or platform (such as the operating system) of the target host changes, software changes are needed to keep adaptability.

Types of Maintenance
The software lifetime or type of maintenance may vary based on its nature. It may be a routine maintenance task or it may be a large event based on maintenance nature. The following are some types of maintenance based on their characteristics:
• Corrective Maintenance - Includes modifications and updates done to correct or fix problems, which are either discovered by users or concluded from user error reports. • Adaptive Maintenance - Includes modifications and updates applied to keep the software product up-to-date and tuned to the ever-changing world of technology and business environment. • Perfective Maintenance - Includes modifications and updates done in order to keep the software usable over a long period of time. It includes new features, new user requirements for refining the software and improve its reliability and performance.
• Preventive Maintenance - Includes modifications and updates to prevent future problems of the software. It aims to manage problems which are not significant at this moment but may cause serious issues in the future. 48 Agreement of Services
ITI Digital, Inc. Mailing Address: 1606 Reynolds St. Brunswick, GA 31520 Contact: (912) 250-2689 or iti-digital.com DXP Software Maintenance & Support
Types of Maintenance - Continued
These activities go together with each of the following phases:
• Identification & Tracing - Involves activities pertaining to the identification of requirement of modification or maintenance.
• Analysis – Involves analyzing the modification for its impact on the system including safety and security implications. If the probable impact is severe, we will attempt to find an alternative solution. A set of required modifications is then materialized into requirement specifications. The cost of modification/maintenance is analyzed and estimation is concluded.
• Design - New modules, which need to be replaced or modified, are designed against requirement specifications set in the previous stage. Test cases are created for validation and verification. • Implementation - The new modules are coded with the help of a structured design created in the design step. Every programmer is expected to do unit testing in parallel.
• System Testing - Integration testing is done among newly created modules. Integration testing is also carried out between new modules and the system. Finally, the system is regularly tested following regressive testing procedures.

Ongoing Customer Support
With access to our Client Portal, you can submit your requests for assistance and follow up on the status of your ticket. The system allows the project manager to monitor the progress of a ticket and communicate with you and our development team.

Our standard communication process:
• We recognize and respond to the ticket within the business day that it is submitted. • If possible, we correct within two working days or reach out to your team for further directions/clarification needed to solve the problem
• Bugs and technical issues that may need to be escalated will be submitted to our development team and provided a detailed estimated delivery date.
• At all times we will keep the client informed and of the timelines.

Events Content Delivery
Please be advised that while ITI Digital incorporates the use of APIs, including but not limited to Google, and other similar platforms, to aggregate and display events on our Events Calendar, we cannot assure the inclusion and delivery of 100% of all local events within any given geographical location. The nature and extent of the events displayed are subject to limitations and external factors beyond our control. These include, but are not limited to, the indexing practices of search engines, the operational algorithms of content providers, and the manner in which events are categorized and made available through these third-party APIs.

Timely Deliverables & Approvals
To ensure the project stays on track, the DMO must provide required assets (e.g., content, images, branding materials) and approvals by the agreed deadlines. Delays in these contributions may impact overall timelines, jeopardizing the successful launch and implementation of the project. Your active participation is essential to meeting key milestones. 49 ITI DIGITAL’S DXP SaaS Terms of Service
Last Updated: August 04, 2025
ITI Digital provides a DXP Platform for identifying relevant content for combination and display on customer websites and applications (hereinafter referred to as “Services” or “Service”) offered to customers (hereinafter referred to as “Users” or “you”) at iti-digital.com (hereinafter referred to as the “DXP Platform”). The Services include Software, APIs, Dashboard Access, and other proprietary materials as described on the DXP Platform, collectively referred to herein as the “DXP Platform”. The Service is owned and operated by ITI Marketing Inc. (hereinafter referred to as the “Company” or “us”).

Your use of the Service is subject to the terms and conditions set forth in this Terms of Service (hereinafter referred to as the “Terms”).

PLEASE READ THE TERMS OF SERVICE CAREFULLY. BY ACCESSING OR USING ANY

PART OF THE SERVICE, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTAND AND AGREE TO BE BOUND BY THESE TERMS. IF YOU DO NOT AGREE TO THESE TERMS, EXIT THIS PAGE AND DO NOT ACCESS OR USE THE SERVICE. USE OF THE

SERVICE IS EXPRESSLY CONDITIONED UPON YOUR ACCEPTANCE OF THE TERMS OF SERVICE.

1.0 Updates to Terms of Service.

At ITI Digital, we are committed to continually improving our platform to meet evolving technology standards and the evolving needs of our clients. Updates to these Terms may occur in connection with enhancements or new features that elevate service performance, user experience, or platform security. Some enhancements will be automatically applied, while others may introduce optional, value-added features that clients can choose to adopt.

In all cases, we will provide written notice at least thirty (30) days in advance for any material changes. We invite clients to contact us with questions or feedback about upcoming changes so we can ensure alignment. Our updates are rooted in our promise to deliver the best, most reliable technology while maintaining transparency and long-term trust. We do not issue arbitrary policy revisions and avoid unnecessary adjustments to maintain continuity and trust.

2.0 Translation.

We may translate these Terms of Service into other languages for your convenience.

Nevertheless, the English version governs your relationship with Company, and any inconsistencies among the different versions will be resolved in favor of the English version.

3.0 Service Availability and Continuity.
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The Service may be subject to planned maintenance, system upgrades, or unexpected events beyond our control. ITI Digital strives to maintain a monthly uptime of 99% across all core services. We monitor system health through automated tools and third-party infrastructure to proactively identify and address issues.

Clients will receive advance notice for scheduled maintenance and timely updates during service disruptions. Our support team is available to assist with any availability concerns, and we are committed to open communication to maintain trust and continuity throughout any disruptions.

4.0 Privacy Policy
Use of the Service is subject to the terms of our Privacy Policy, which is hereby incorporated into and made part of this Terms of Service. By using or accessing the Service, you agree to be bound by the terms of our Privacy Policy terms stated below.

For DXP Module of Instagram User-Generated Content (app.imgoingtravel.com):

What data do we collect and process:

In the ITI Digital application, when the user logs in with Facebook, in the domain app.imgoingtravel.com, the user agrees to allow our system to see the connected Instagram Business Accounts associated with your Facebook profile. The user data is anonymized to us, and Facebook solely manages users’ email address details. a) The Facebook Platform Data that we receive through our application is not shared with another person or business.
b) We do not use the Facebook Platform Data for activities related to surveillance. c) We do not share the Facebook Platform Data to make decisions about housing, employment, insurance, education opportunities, credit, government benefits, or immigration status. d) We do not use the Facebook Platform Data to make decisions based on people’s race, ethnicity, color, national origin, religion, age, sex, sexual orientation, gender identity, family status, disability, a medical or genetic condition.

The purpose of collecting and processing that data:

The purpose of accessing the connected Instagram Business Accounts is to populate public Instagram media into our users’ dashboard (app.imgoingtravel.com), as per the approved access of Facebook Developer API permissions, such as Instagram Public Content Access.

How users may request deletion of their personal data:
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For any requests to delete personal data, or to report security vulnerabilities, users can submit an email to the publicly available Support Client Portal: [email protected].

How we delete data:
a) Whenever Facebook Platform Data is no longer necessary to provide an app experience or service to users, deleted it within 30-60 days.
b) When a user deletes their Facebook account associated with your app, data is deleted immediately.
c) When requested by a user, we delete the data manually, immediately. d) When requested by Facebook, we delete the data manually, immediately e) When requested by Law & Regulation, we delete the data manually, immediately upon receipt of notification.

For DXP Modules of Events, Places, Itineraries & Trip Planner (imgoingcalendar.com):

What data do we collect and process:

Events / Places – App users
We temporarily store the email address of Event Planners through the event/place submission form. However, that field is not required for the submission and users have the choice to consent to this process, in the form interface.

Trip Planner & Itineraries – App users
When you log in with Google or Facebook, you agree to allow our system to save your trip preferences. We place a cookie to know how each user uses our site and which items you saved on your trip. The data is anonymized to ITI Digital, and Google or Facebook solely manages your email details.

Users may choose to not allow email addresses and cookies collection in the application’s interface. Additionally, users who wish to request deletion of their data may do so at any time, by submitting a support email request to [email protected]. Data will be deleted within 24 hours of the received message.

5.0 Additional Terms.

In addition to these Terms and the Privacy Policy, Users shall be required to identify those modules User chooses to include in the Services. The terms as stated during such election of the modules (the “SaaS Terms”) are incorporated into this Terms of Service as if fully stated herein.
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6.0 Age.

The Service is meant for those at least eighteen (18) or the age of majority where you reside, whichever is younger. Use of the Service by anyone under this age is a violation of these Terms.

7.0 Intellectual Property.
“Intellectual Property” means any patent, copyright, trademark, trade name, service mark, service name, brand mark, brand name, logo, corporate name, industrial design, any registrations thereof and pending applications therefor (to the extent applicable), any other intellectual property right (including, without limitation, any know-how, trade secret, trade right, formula, conditional or proprietary report or information, customer or membership list, any marketing data, and any computer program, software, database or data right), and license or other contract relating to any of the foregoing, and any goodwill associated with any business owning, holding or using any of the foregoing.

You acknowledge that all the intellectual property rights in the Service, including, but not limited to, copyrights, patents, trademarks, and trade secrets, the DXP Platform design, application design, graphics, text, sounds, pictures, service marks, trade names, domain names, slogans, logos, other files and the selection and arrangement thereof, and other indicia of origin that appear on or in connection with any aspect of the Service (collectively the “Materials”) are either the property of the Company, its affiliates or licensors and are subject to and protected by United States and international copyright and other intellectual property laws and rights. All rights to Materials not expressly granted in these Terms of Service are reserved to their respective copyright owners.

Subject to these Terms, the Company grants you a limited non-transferable, non-exclusive, revocable, non-sublicensable licence to use and access the Service solely for your own personal or internal business purposes. You will not obtain any ownership interest therein through this Terms of Service or otherwise.

Except as otherwise expressly permitted in these Terms, Users will not: (a) reproduce, modify, adapt or create derivative works of any part of the Software; (b) rent, lease, distribute, sell, sublicense, transfer, or provide access to the Software to a third party; (c) use the Software for the benefit of any third party; (d) incorporate the Software into a product or service you provide to a third party; (e) interfere with any license key mechanism in the Software or otherwise circumvent mechanisms in the Software intended to limit your use; (f) reverse engineer, disassemble, decompile, translate, or otherwise seek to obtain or derive the source code, underlying ideas, algorithms, file formats or APIs to the Software, except to the extent expressly permitted by applicable law (and then only upon advance notice to Company; (g) remove or obscure any proprietary, attribution to Company (including any links thereto) or other notices contained in the Software; (h) use the Software for competitive analysis or to build competitive products; (i) publicly disseminate information regarding the performance of the Software; or (j) encourage or assist any third party to do any of the foregoing 4 53
Some of the company and product names, logos, brands, and other trademarks featured or referred to within the Service may not be owned by us and are the property of their respective trademark holders. These trademark holders are not affiliated with, nor do they sponsor or endorse the Service.

8.0 Confidential Information, Non-Disclosure.

Confidential Information. “Confidential Information” shall mean any and all information, proprietary and/or maintained in confidence by Company, including without limitation, any information relating to the Company’s ideas, concepts, techniques, inventions, know how (including patents, copyrights, and trade secrets), sketches, drawings, models, processes, materials, operations, algorithms, software programs, source code, experimental work, research and development, design details and specifications, engineering, financial information, procurement requirements, purchasing, manufacturing, customer lists, vendor lists, contact lists, business forecasts, sales and merchandising, marketing plans, and information, disclosed by Company or obtained by User either directly or indirectly, in writing, orally or by inspection of tangible objects or by the viewing of product demonstrations which is designated or described by the Company as “Confidential,” “Proprietary” or some similar designation, and/or which should reasonably be understood by the User, or any of User’s employees, directors, representatives, shareholders, or agents (collectively the “User Representatives”) because of the circumstances of disclosure or the nature of the information itself to be confidential or proprietary to the Company, regardless of whether obtained before, on or after the date of this agreement. Confidential Information also includes proprietary or confidential information of any third party who may disclose such information to the User on behalf of the Company. pursuant or otherwise relating to this Agreement.

Non-disclosure and Non-use. User agrees to use the Confidential Information for the sole purpose contemplated by these Terms. User agrees that it shall not use for User’s own benefit or in any way disclose any Confidential Information to any person, firm or business, except for the sole purpose set forth in these Terms or for any other purpose the Company may hereafter authorize in writing. User shall treat all Confidential Information with the same degree of care as User accords to User’s own Confidential Information, but in no case less than reasonable care.

User shall immediately give notice to the Company of any unauthorized use or disclosure of Confidential Information. User agrees to assist the Company in remedying any such unauthorized use or disclosure of Confidential Information.

Users acknowledge and agree that as part of the Service, Company information has been or may be made available to Users including, without limitation, information relating in any way to any products, services, methods, computer/software or any other similar or related matters or items developed, enhanced or modified by the Company (hereinafter referred to as the “Confidential Information”).
5 54
Users agree that the Confidential Information: a) is the sole and exclusive property of the Company; b) is absolutely confidential to the Company; and c) except as expressly permitted in writing by the Company, may not be disseminated, or disclosed to others. During your use of the DXP Platform, and in the event of the termination of your access, whether voluntary or involuntary, you agree not to use, disclose, transfer or exploit the Confidential Information at any time and in any manner whatsoever for a period of five (5) years, except to the extent that the Company has disclosed information to User that constitutes a trade secret under law, the User shall protect that trade secret for as long as the information qualifies as a trade secret.

Exceptions. The obligations and restrictions in this Section do not apply to that part of the Confidential Information the User demonstrates; a) was or becomes generally publicly available other than as a result of a disclosure by User in violation of this agreement; b) is requested or legally compelled (by oral questions, interrogatories, requests for information or documents, subpoena, civil or criminal investigative demand, or similar processes), or is required by a regulatory body, to be disclosed. In such an event, User shall; a) provide the Company with prompt notice of these requests or requirements before making a disclosure so that the Company may seek an appropriate protective order or other appropriate remedy; b) provide reasonable assistance to the Company in obtaining a protective order.

User hereby acknowledges and agrees that the Company’s remedy at law for any breach of any of User’s obligations under this section would be inadequate, and User agrees and consents that temporary and permanent injunctive relief may be granted in any proceeding which may be brought to enforce any provision of this section, without the necessity of proof of actual damages, it being acknowledged by User that any such breach would cause irreparable injury to the Company.

9.0 Use of the Service, General
You may be required to create an account to use the Service and/or take advantage of certain features, in which case you agree to:
(i) provide true, accurate, current and complete information about yourself, and your company if applicable, as prompted by the Service;
(ii) as permitted, maintain and promptly update such information. If you provide any information that is false, inaccurate or outdated, or Company has reasonable grounds to suspect that such information is false, inaccurate or outdated, Company has the right to suspend or terminate your account and prohibit all current or future use of the Service by you; and (iii) that your account is for your personal and/or business use. You may not resell the Service. (iv) by creating an account, you agree to receive certain communications in connection with the Service.
6 55
You are responsible for maintaining the confidentiality of your password and account and are fully responsible for all activities that occur under your account. Your account is meant to be private and you shall not share your account for any reason. You agree to immediately notify us of any unauthorized use of your password or account or any other breach of security. You agree to be responsible for all charges resulting from the use of your account via the Service, including charges resulting from unauthorized use of your account.

You may not impersonate someone else, create or use an account for anyone other than yourself, provide an email address other than your own, or create multiple accounts.

You agree to use the Service only for lawful purposes and that you are responsible for your use of and communications and content you may post via the Service. You agree not to post or transmit any unlawful, infringing, threatening, harassing, defamatory, vulgar, obscene, profane, indecent, offensive, hateful or otherwise objectionable material of any kind, including any material that encourages criminal conduct or conduct that would give rise to civil liability, infringes upon others’ intellectual property rights, impersonates any individual or entity, or otherwise violates any applicable law. You agree not to solicit personal information from minors.

You agree not to use the Service in any manner that interferes with its normal operation or with any other User’s use of the Service.

You may not do any of the following while accessing or using the Service:
(i) access, tamper with, or use non-public areas of the Service, our computer systems, or the technical delivery systems of our providers;
(ii) probe, scan, or test the vulnerability of any system or network or breach or circumvent any security or authentication measures;
(iii) access or search or attempt to access or search the Service by any means other than through our currently available, published interfaces that are provided by us, unless you have been specifically allowed to do so in a separate agreement with us; (iv) forge any TCP/IP packet header or any part of the header information in any email or posting, or in any way use the Service to send altered, deceptive or false source-identifying information; or
(v) disrupt or interfere with the access of any user, host or network, including, without limitation, sending a virus, overloading, flooding, spamming, mail-bombing the Service, or otherwise creating an undue burden on the Service.

You may not use manual or automated software, devices, or other processes to “crawl,” “scrape,” or “spider” any page of the Service. You will not decompile, reverse engineer, or otherwise attempt to obtain the source code of any part of the Service. 7 56
You further agree that you will not access the Service by any means except through the interface provided by Company for access to the Service. Creating or maintaining any link from another application to any page at the Service without the prior authorization of Company is prohibited. Running or displaying the Service, or any information or material displayed via the Service in frames or through similar means on another website or application without the prior authorization of Company is prohibited. Any permitted links to the Service must comply with all applicable laws, rule and regulations.

Furthermore, you herein agree not to make use of the Services for:
(i) uploading, posting, emailing, transmitting, or otherwise making available any content that shall be deemed unlawful, harmful, threatening, abusive, harassing, tortious, vulgar, obscene, libelous, or invasive of another’s privacy or which is hateful, and/or racially, ethnically, or otherwise objectionable;
(ii) causing harm to any minor in any manner whatsoever; (iii) impersonating any individual or entity, including, but not limited to, any company, group or forum leaders, or hosts or falsely stating or otherwise misrepresenting any affiliation with an individual or entity;
(iv) forging captions, headings or titles or otherwise offering any content that you personally have no right to pursuant to any law nor having any contractual or fiduciary relationship with; (v) uploading, posting, emailing, transmitting or otherwise offering any such content that may infringe upon any patent, copyright, trademark, or any other proprietary or intellectual rights of any other party;
(vi) uploading, posting, emailing, transmitting or otherwise offering any content that you do not personally have any right to offer pursuant to any law or in accordance with any contractual or fiduciary relationship;
(vii) uploading, posting, emailing, transmitting, or otherwise offering any unsolicited or unauthorized advertising, promotional flyers, “junk mail,” “spam,” or any other form of solicitation, except in any such areas that may have been designated for such purpose; (viii) uploading, posting, emailing, transmitting, or otherwise offering any source that may contain a software virus or other computer code, any files and/or programs which have been designed to interfere, destroy and/or limit the operation of any computer software, hardware, or telecommunication equipment;
(ix) disrupting the normal flow of communication, or otherwise acting in any manner that would negatively affect other Users’ ability to participate in any real-time interactions; 8 57
(x) interfering with or disrupting any of the Services, servers and/or networks that may be connected or related to our DXP Platform, including, but not limited to, the use of any software and/or routine to bypass the robot exclusion headers;
(xi) intentionally or unintentionally violating any local, state, federal, national or international law, including, but not limited to any securities rules, regulations or laws of any nation or other securities exchange, and any regulations having the force of law; (xii) providing informational support or resources, concealing and/or disguising the character, location, and or source to any organization delegated by the United States government as a “foreign terrorist organization” in accordance to Section 219 of the Nationality Act; (xiii) stalking or with the intent to otherwise harass another individual; and/or, (xiv) collecting or storing of any personal data relating to any other User in connection with the prohibited conduct and/or activities which have been set forth in the aforementioned paragraphs.

Your use of the Service is at your own risk, including the risk that you might be exposed to content that is offensive, indecent, inaccurate, objectionable, or otherwise inappropriate.

Company makes no representation that Materials contained, described or offered via the Service are accurate, appropriate or available for use in any particular jurisdiction or that these Terms of Service comply with the laws of any specific country. Visitors who use the Service do so on their own initiative and are responsible for compliance with all applicable law. You agree that you will not access the Service from any territory where its Material or other company posted content (hereinafter referred to as “Content”), or User Content (as defied below) is illegal, and that you, and not the Company Parties (as defined below), are responsible for compliance with applicable law.

10.0 Third-Party Operators and Websites.

In the event we include links via the Service to third-party operators and/or websites (hereinafter referred to as “Third Party Provider”), including advertisements, which may include products, goods, services or information offered therein, these links are provided only as a convenience. If you clickthrough using these links to other websites, you may leave our DXP Platform. We do not control nor endorse any such Third-Party Provider. You agree that the Company Parties will not be responsible or liable for any content, products, goods, services or information provided or made available by a Third-Party Provider, including related websites, or for your use or inability to use the services of a Third-Party Provider.

You will use such links at your own risk. You are advised that other websites on the Internet, including Third-Party Provider websites linked from our DXP Platform, might contain material or information:
9 58
(i) that some people may find offensive or inappropriate; (ii) that is inaccurate, untrue, misleading or deceptive; or, (iii) that is defamatory, libelous, infringing of others’ rights or otherwise unlawful.

We expressly disclaim any responsibility for the content, legality, decency or accuracy of any information, and for any content, products, goods, services or information, that appear on any Third-Party Provider website or in advertisements or content that a Third-Party Provider may have listed or offered on our DXP Platform.

Your interactions with a Third-Party Provider found on or through the Service, including payment and delivery of goods or services, if any, conditions, warranties or representations associated with such matters are solely between you and the Third-Party Provider, except as may be otherwise stated herein. You acknowledge and agree that we are not a party to any transactions you may enter into, except as may be stated herein, using the Service and we shall not under any circumstances be liable for any damages of any kind arising out of, or in connection with, or relating to, the content, products, goods, services or information of a Thirty-Party Provider.

11.0 User Content
“User Content” means any and all information and content that a User uploads, submits to, or uses with the Services. You may choose to enter this information manually or, where available, synchronize with a third-party website, provided to User via The Company’s DXP Platform. The Company does not verify the accuracy or completeness of User Content, and these may therefore be subject to errors.

Company shall provide rights to data that is delivered to Users via the Service. Such rights arise from the following sources:

11.1 Google Places API – we abide by Google Places API Terms of Use, and the content uploaded is by the users who agree to Google’s term of services, which us further detailed here:
https://developers.google.com/maps/documentation/places/web-service/policies.

11.2 Instagram User-Generated Content / Media –
we are an approved Facebook Developer and adhere to such guidelines as further detailed here – https://developers.facebook.com/docs/instagram-api/guides/content-publishing/ Other content delivered to Users shall have the same or similar rights for use. 10 59
Nevertheless, you are solely responsible for your User Content. You assume all risks associated with use of your User Content, including any reliance on its accuracy, completeness or usefulness by others, or any disclosure of your User Content that personally identifies you or any third party. You hereby represent and warrant that your User Content does not violate any of the Terms of Service.

Company does not and is not obligated to backup any User Content, and your User Content may be deleted at any time without prior notice. You are solely responsible for creating and maintaining your own backup copies of your User Content.

We may, at our discretion, but shall have no obligation to, pre-screen User Content submissions and may choose to remove User Content at any time we see fit. You agree that the Company is not responsible for any financial loss, liability or damage of any kind that you may incur as a result of our removing or refusing to publish User Content.

By posting User Content to the DXP Platform, you agree that we: (i) we are under no obligation of confidentiality, express or implied, with respect to the User Content, (ii) we may have something similar to the User Content already under consideration or in development, and (iv) you irrevocably waive, and cause to be waived, against the Company Parties and its Users any claims and assertions of any moral rights contained in such User Content.

12.0 Suggestions and Improvements.

By sending us any ideas, suggestions, documents or proposals (hereinafter referred to as “Feedback”), you agree that (i) your Feedback does not contain the confidential or proprietary information of third parties, (ii) we are under no obligation of confidentiality, express or implied, with respect to the Feedback, (iii) we may have something similar to the Feedback already under consideration or in development, and (iv) you grant us an irrevocable, non-exclusive, royalty-free, perpetual, worldwide license to use, modify, prepare derivative works, publish, distribute and sublicense the Feedback, and (v) you irrevocably waive, and cause to be waived, against the Company Parties and its Users any claims and assertions of any moral rights contained in such Feedback.

13.0 Representations.

You expressly acknowledge, represent, warrant, and agree that you understand:

The information contained herein is for informational purposes only and is not intended nor should be construed as advice or recommendations and are not guaranteed to produce results.

Company does not warrant or guarantee the suitability or availability of any Material or Content, including without limitation any, data, products, or services, found through the Service. 11 60
Company does not screen the authenticity or quality of any material or content or any provider of material or content, including, data, products, or services found through the Service.

You are of legal age to form a binding contract and are at least eighteen (18) years of age or you have the authority of such legal entity to form a binding contract; all information you provide to us is accurate and truthful; you will maintain the accuracy of such information; and you are legally permitted to use and access the Service and take full responsibility for the selection and use of and access to the Service.

14.0 Indemnification
Users agree to indemnify ITI Digital against any third-party claims arising from their own misuse of the Service, including violations of these Terms or improper use of licensed materials beyond their intended purposes. This indemnification does not apply to claims resulting from ITI Digital’s own negligence, willful misconduct, or breach of contract. This clause is intended to protect both parties while acknowledging the structured, controlled nature of our content ecosystem.

15.0 Warranties, Disclaimers and Limitations of Liability. (I) Service Performance and Availability
We will make reasonable efforts to ensure reliable service delivery and promptly address any performance-related issues.ITI Digital monitors system health and stability through a combination of internal diagnostics and third-party infrastructure providers. Clients are encouraged to report disruptions through our support portal for rapid resolution. While we cannot guarantee uninterrupted access, we are committed to providing timely communication, transparent status updates, and prioritized support in the event of disruption. (ii) Limitation of Liability
To the maximum extent permitted by law, ITI Digital’s total aggregate liability for any claim related to the Service, whether in contract, tort, or otherwise, shall not exceed the total fees paid by the client under this Agreement in the twelve (12) months preceding the claim. This limitation applies to all claims, including those arising from access delays, data loss, or third-party integrations. This clause reflects the value of our service relative to risk and supports a balanced partnership. It is not intended to limit liability for acts of gross negligence, fraud, or willful misconduct by ITI Digital.
(iii) Third-Party Services and Content
The Company may integrate with, link to, or rely upon third-party providers for certain services.

The Company is not responsible for the performance, security, accuracy, or availability of third-party services of their compliance with any laws, regulations, or contractual obligations. 12 61
(iv) Claims and Disputes
Any claim or dispute arising under this Agreement must be brought within one (1) year from the date the cause of action occurred. Claims brough after this period shall be deemed permanently barred.
(v) No Implied Warranties
Except as expressly stated in this Agreement, the Company makes no other warranties, express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, or non-infringement.

15.1 Disclaimer for ITI Digital Events Calendar
Please be advised that while ITI Digital incorporates the use of APIs, including but not limited to Google, and other similar platforms, to aggregate and display events on our Events Calendar, we cannot assure the inclusion and delivery of 100% of all local events within any given geographical location. The nature and extent of the events displayed are subject to limitations and external factors beyond our control. These include, but are not limited to, the indexing practices of search engines, the operational algorithms of content providers, and the manner in which events are categorized and made available through these third-party APIs.

ITI Digital makes every reasonable effort to provide a comprehensive and accessible events calendar. However, the accuracy, completeness, and timeliness of the event information cannot be guaranteed. Users of the ITI Digital Events Calendar are encouraged to verify the details of the events with the original sources or event organizers.

By accessing and using the ITI Digital Events Calendar, users acknowledge and accept that ITI Digital is not responsible for any inaccuracies, omissions, or the failure to include an event. ITI Digital disclaims any liability for any decisions made based on the information provided through the Events Calendar.

This disclaimer is intended to be read in conjunction with ITI Digital’s Terms of Use and Privacy Policy. Your continued use of the ITI Digital Events Calendar constitutes your agreement to this disclaimer and any updates or modifications that may be made in the future.

16.0 Purchases and Payments

16.1 Purchase of Services.

Your purchase of products or services is completed once you confirm your purchase and performance of your SaaS Terms begins as soon as the purchase is complete. Your purchase of products or services, including the length of your service agreement shall be as stated when you choose your SaaS Terms. Any conflict between the SaaS Terms and these Terms as it may 13 62
be related to pricing shall be resolved in favor of the SaaS Terms. Otherwise, these Terms shall control.

16.2 Payment Processing Methods. Company may make available various payment processing methods to facilitate the purchase of the Service. You must abide by any relevant terms and conditions or other legal agreements with third party payment processors, that govern your use of a given payment processing method. Company may add or remove payment processing methods at its sole discretion and without notice to you. Once your purchase is complete, Company or the payment processor may charge your credit card or other payment method that you provide us for any Services purchased, along with any additional applicable amounts (including any taxes). You are solely responsible for all amounts payable associated with purchases you make via the Service.

17.0 Term and Termination
Services are contracted on an annual basis and automatically renew for successive one-year terms unless otherwise agreed in writing. This Agreement may only be terminated by either party with thirty (30) days’ written notice in the event of a material breach that remains uncured.

For the purposes of this Agreement, a “material breach” means a substantial and ongoing failure by one party to meet its core obligations under this Agreement in a way that significantly impairs the other party’s ability to receive the agreed-upon value or functionality of the Service.

This clause is intended to protect the integrity of the Agreement and ensure consistency over the term of service. It discourages arbitrary or unilateral termination unrelated to the actual performance or deliverables of the Service.

In the event of termination due to material breach, ITI Digital will coordinate with the client to ensure a smooth transition. Any client-owned content stored within the platform will remain accessible for a limited period post-termination, allowing clients to export or transfer their data under our offboarding procedures. Our goal is to provide a professional and responsible offboarding experience should the relationship come to an end.

18.0 Digital Millennium Copyright Act (“DMCA”) NOTICE
The Company respects the intellectual property rights of others. Per the DMCA, we will respond expeditiously to claims of copyright infringement on the DXP Platform if submitted to our Copyright Agent as described below. Upon receipt of a notice alleging copyright infringement, the Company will take whatever action it deems appropriate within its sole discretion, including removal of the allegedly infringing materials and termination of access for repeat infringers of copyright protected content.

Procedure for Notifying the Company of Copyright Infringement. If you believe that your intellectual property rights have been violated by us or by a third party who has uploaded 14 63
materials to our DXP Platform, please provide the following information to the designated Copyright Agent listed below:
(i) A description of the copyrighted work or other intellectual property that you claim has been infringed;
(ii) A description of where the material that you claim is infringing is located on the DXP Platform;
(iii) An address, telephone number, and email address where we can contact you and, if different, an email address where the alleged infringing party, if not us, can contact you; (iv) A statement that you have a good-faith belief that the use is not authorized by the copyright owner or other intellectual property rights owner, by its agent, or by law; (v) A statement by you under penalty of perjury that the information in your notice is accurate and that you are the copyright or intellectual property owner or are authorized to act on the owner’s behalf;
(vi) Your electronic or physical signature.

We may request additional information before removing any allegedly infringing material. In the event we remove the allegedly infringing materials, we will immediately notify the person responsible for posting such materials that we removed or disabled access to the materials. We may also provide the responsible person with your email address so that the person may respond to your allegations.

Pursuant to 17 U.S.C. 512(c). the Company’s designated Copyright Agent is:

Franci C. Edgerly
(912) 250-2689
[email protected]

19.0 Dispute Resolution.

The parties agree to first attempt to resolve any disputes in good faith through direct communication. If a resolution cannot be reached informally within a reasonable time, either party may initiate arbitration administered by the American Arbitration Association. The parties agree that arbitration shall be conducted exclusively in Riverside County, California, and administered by the American Arbitration Association. For any judicial dispute, the parties agree to the exclusive jurisdiction and venue of courts located in Riverside County, California, in a 15 64
court of competent jurisdiction. This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of law principles.

This approach reflects our commitment to resolving matters professionally and efficiently, with flexibility based on the nature of the disagreement and the best interests of both parties.

20.0 Miscellaneous.

No unilateral indemnity or waiver of legal remedies shall apply beyond what is permitted by law.

This Agreement is governed by the laws of the state in which the client resides.

Both parties act as independent contractors

21.0 Customer Service.

If you have any comments or questions regarding these Terms of Service or wish to report any violation of these Terms of Service, you may contact us at [email protected]. 16 65
66 CONSENT CALENDAR ITEM NO. 8
City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR THE X-PARK BUILDING AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2023-08

RECOMMENDATION
Approve Amendment No. 2 to Agreement for Contract Services with RY+AO, in the amount of $2,980, for the X-Park Building Americans with Disabilities Act Improvements Project No. 2023-08; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
• During the design phase of the X-Park Building ADA Improvements Project (Attachment 1), the structural engineer determined that the roof requires reinforcement to meet assembly rating requirements.
• Amendment No. 1 allowed RY+AO to assess the existing conditions and provide two retrofit options: (1) roof assembly reinforcement only, or (2) roof assembly reinforcement with a shade structure (Attachment 2).
• Amendment No. 2 will authorize RY+AO to prepare high-level preliminary cost estimates for both options so the City Council can determine whether to proceed with one of the options or leave the building as-is (Attachment 3).

FISCAL IMPACT
Fiscal year 2023/24 Capital Improvement Program (CIP) allocated a budget of $350,000 in General Fund funding for this Project. If approved, Amendment No. 2 will increase the total not-to-exceed amount by $2,980. Sufficient funds are available in the Project Budget.

Base Contract Amount: $104,900
Amendment No. 1: $3,510
Amendment No. 2: $2,980
Contract Total: $111,390

BACKGROUND/ANALYSIS
In May 2025, Council approved an Agreement with RY+AO to provide plans, specifications, and engineer’s estimate (PS&E) for ADA improvements at the X-Park Building. 67 CLICK HERE to Return to Agenda
During design, the structural engineer determined that the roof may not meet the necessary assembly rating for its intended use as an observation deck. Amendment No. 1, executed in July 2025, allowed RY+AO to assess the structural information and prepare conceptual retrofit options. Two options were identified (Attachment 2):
• Roof assembly reinforcement only.
• Roof assembly reinforcement plus a shade structure.

Amendment No. 2, if approved, will allow RY+AO to prepare high-level preliminary construction cost estimates for both options. These cost estimates will be presented to Council at a future meeting to determine which option to proceed with or whether to leave the X-Park Building in its current condition.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Jr., Assistant Construction Manager Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Project Vicinity Map

2. Preliminary Retrofit Options from RY+AO

3. RY+AO Amendment No. 2
68 CLICK HERE to Return to Agenda
Attachment 1 – X-Park Building ADA Improvements

PROJECT LOCATION
HIGHWAY 111
Vicinity Map
AVENUE 48
ATTACHMENT 1
69 CLICK HERE to Return to Agenda

INTERIOR SPACE EXTERIOR SPACE
Holmes Fire
523 West 6th St.

Suite 1122
Los Angeles, CA
90014 USA
213 481 5630 Project: Project No: Sketch Title: Sketch No: Rev: Date: Scale: By: X PARK 25043.10 Roof strengthening coord. - - ACXXX

TYPICAL FRAME
(TOTAL 10 FRAMES) HSS 12X6X3/16 HSS 6X6X3/16 HSS 6X6X3/16 HSS
5X5X3/16

OVERSTRESSED

MEMBERS FOR
PUBLIC ASSEMBLY HSS 6X6X3/16

ISOMETRIC VIEW OF

EXISTING STRUCTURE PROPOSED CANOPY
(IN BLUE)
US
ATTACHMENT 2
70 CLICK HERE to Return to Agenda

EXTERIOR SPACE
C10X25 DOUBLE

STL CHANNEL INTERIOR SPACE EXTERIOR SPACE
CASE 1 - PROPOSED STRENGTHENING

FOR ROOF ASSEMBLY ONLY
Holmes Fire
523 West 6th St.

Suite 1122
Los Angeles, CA
90014 USA
213 481 5630 Project: Project No: Sketch Title: Sketch No: Rev: Date: Scale: By: X PARK 25043.10 Roof strengthening coord. - - ACXXX (E) HSS STL STRENGTHENING

OVERSTRESSED

MEMBERS STL STRENGTHENING
CASE 2 - PROPOSED

STRENGTHENING FOR ROOF
ASSEMBLY + NEW CANOPY INTERIOR SPACE

PROPOSED CANOPY
(IN BLUE)
C10X25 DOUBLE

STL CHANNEL OR
EQUIVALENT, TYP. HSS 6X3X3/8 HSS 6X3X3/8 HSS 6X3X3/8
**NOTE:

1. THE STRENGTHENING SCHEME WILL APPLY TO ALL FRAMES IN THE BUILDING (TOTAL 10)

2. ALL NEW STL MEMEBERS TO (E) MEMBERS WILL HAVE WELDED

CONNECTIONS

3. SEE ARCH DWGS FOR PROPOSED CANOPY ALLOWANCE SECTION A-A A A
US
71 CLICK HERE to Return to Agenda
AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES
WITH RY+AO
This Amendment No. 2 (“Amendment 2”) to Agreement for Contract Services ("Agreement”) is made and entered into as of the 5th day of August 2025, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation, and Richard Yen & Associates Architects & Planners, Inc., a California Corporation, dba RY+AO (“Contracting Party”).

RECITALS
WHEREAS, on or about May 7, 2025, the City and Contracting Party entered into an Agreement to provide services related to design and related professional services for the X-Park Building ADA Improvements Project no. 2023-08, for a total not to exceed amount of $104,900. The term of the Agreement expires on December 31, 2026 (“Initial Term”); and
WHEREAS, Amendment 1, executed on or about July 7, 2025, amended Section

1.1 Scope of Services and related Exhibit A of the Agreement to include additional services as identified in Exhibit A attached to Amendment No. 1, pursuant to Section 1.7 Additional Services, for a total a not to exceed amount of $3,510, pursuant to Section 2.3 Compensation for Additional Services, which is within the allowed 5% or less of the Contract Sum of $104,900 per Section 2.1 Contract Sum of the Agreement.

WHEREAS, the City and Contracting Party mutually agree to amend Section 1.1 Scope of Services and related Exhibit A of the Agreement to include preparing a preliminary engineer’s construction cost estimate for work related to Amendment 1; and WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum and related Exhibit B of the Agreement to increase compensation by $2,980, for a total not to exceed amount of $111,390.

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

AMENDMENT

1. Section 1.1 Scope of Services is amended to read as follows:

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Professional Services for the XPark Building ADA Improvements Project no. 2023-08, as specified in the “Scope of Services” attached as “Exhibit A” to the original agreement, as well as Amendment 1 and ATTACHMENT 3
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Amendment 2, incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms perfuming similar services under similar circumstances.

2. Section 2.1 is amended to read as follows:

The method of Compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon the Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by the City; Contracting Pary shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expenses, telephone expenses, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, the Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager.

In all other respects, the original Agreement shall remain in effect. 73 CLICK HERE to Return to Agenda
IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 2 to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA RY+AO
a California municipal corporation
____ _______________________
JON McMILLEN, City Manager Richard Yen
City of La Quinta, California President
Dated:___________________ Dated:______________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A
Scope of Services
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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section

2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed One Hundred Eleven Thousand Three Hundred Ninety Dollars ($111,390) for the life of the Agreement encompassing the Initial and any Extended Terms (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made as time and materials, on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section

2.2 of this Agreement.
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City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR MAINTENANCE AND OPERATIONS YARD PROJECT NO. 2018-05 PHASE 3 CONSTRUCTION DOCUMENTS SERVICES

RECOMMENDATION
Approve Amendment No. 2 to Agreement for Contract Services with RY+AO for Maintenance and Operations Yard Project No. 2018-05 Phase 3 Construction Documents Services; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
 On August 6, 2024, Council approved an agreement with RY+AO to provide Programming Study (Phase 1) for the Maintenance and Operation Yard project (Project). This contract included the potential to continue Phases 2 and 3 with contract amendments.
 On January 21, 2025, Council accepted the finished Programming Study, and approved Amendment No. 1 to the agreement for Phase 2 Preliminary Design, which is currently nearing completion.
 Amendment No. 2 (Attachment 2) to the agreement proposes a $ 564,678 increase for Phase 3 Final Design and bid/construction support.

FISCAL IMPACT
Budget for the Project was allocated in fiscal years 2019/20, 2023/24, 2024/25, and 2025/2026 Capital Improvement Program (CIP) in the amount of $11,753,539, which includes $11,111,013 in Measure G funding and $642,526 in Maintenance and Facilities DIF. The following is the Project budget:

Project Budget*
Professional $ 190,000
Master Planning/Design $ 1,084,073
Construction $ 13,000,000
Inspection/Testing/Survey $ 300,000
Contingency $ 1,000,000
TOTAL: $ 15,574,073 ($11,753,539 Avail.)
* Staff will revise the estimate and return to Council once final plans are completed.

CONSENT CALENDAR ITEM NO. 9
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BACKGROUND/ANALYSIS
The Project shares a 10-acre site is shared with former Fire Station No. 32, and the Fritz Burns Park, which includes a swimming pool, playground, restrooms, six tennis courts, eight pickleball courts, a skate park, a dog park, and off-street parking (Attachment 1).

The Project is comprised of three phases as follows:
 Phase 1 – perform appropriate engineering-related field surveys and prepare the base map; update the Project’s Master Plan and Facility Needs Assessment; and perform the Planning and Programming Step for the proposed maintenance office and crew quarters, and any amendments to the exterior storage facilities.  Phase 2 – prepare preliminary plans and cost estimates for the proposed site layout based on the selected Master Plan Needs Assessment option.  Phase 3 – prepare final plans, specifications, and cost estimates from the preliminary plans.

The Project will construct a state-of-the-art facility designed to replace outdated buildings currently located adjacent to Fritz Burns Park, and aims to consolidate five key Public Works operating units into a single, modern facility to improve efficiency, enhance safety, and support long-term operational needs. Through program refinements, the design has been streamlined to approximately 12,400 square feet on a 2.82-acre portion of the site.

The updated construction budget, including both building and site improvements, is estimated at $13 million. The previous rough magnitude of cost included the building only in the amount of $7.4 million. Overall estimated cost increased due to inflation, potential tariffs, and rising construction costs.

The new facility will include flexible office space, training rooms, maintenance bays, modern restrooms, and optimized storage for tools, materials, and fleet vehicles. Site improvements will feature redesigned parking for staff and fleet, pedestrian accessibility upgrades, material storage zones, and a nursery area. Sustainability remains a key focus, with energy-efficient systems, Title 24 compliance, and renewable energy infrastructure designed to meet at least 15% of annual energy needs. Future-proofing elements include EV charging provisions and scalable infrastructure.

Phase 2 Preliminary Design is nearing completion, and to maintain project momentum and avoid delays, staff recommends Council approval of proposed Amendment No. 2 to the agreement to include Phase 3 Final Design services. Final Design would only proceed upon Staff acceptance of the completed Preliminary Design.

ALTERNATIVES – Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Site Plan Exhibit

2. Amendment No. 2
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ATTACHMENT 1
Existing Public Works Yard
Total Acreage = 10 acres
(Not to Scale)
Legend
Public Works Yard

SITE PLAN EXHIBIT
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AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO (CONTRACTING PARTY)
This Amendment No. 2 ("Amendment 2") to Agreement for Contract Services Agreement") is made and entered into as of the 5th day of August 2025 ("Effective Date") by and in between the CITY OF LA QUINTA ("City"), a California municipal corporation, and Richard Yen & Associates Architects & Planners, Inc., a California Corporation, dba RY+AO (“Contracting Party”).

RECITALS
WHEREAS, on or about August 12th, 2024, the City and Contracting Party entered into an Agreement to provide Professional Planning and Design Services for the City's Maintenance and Operations Yard, Project No. 2018-05, for a total not to exceed the amount of $222,806. The Term of the Agreement will expire on December 31, 2025 ("Initial Term").

WHEREAS, Amendment 1, executed on or about January 18, 2025, amended Section 1.1 Scope of Services and related Exhibit A of the Agreement to include phase 2 services as identified in Exhibit A attached to Amendment No. 1 for a total a not to exceed amount of $337,401, included Amendment No. 1 as Exhibit B, for a grand total not to exceed amount of $560,207.

WHEREAS, City and Contracting Party mutually agree to amend Section 1.1, Scope of Services, of the Agreement to include phase 3 services as identified in Exhibit A, included in this Amendment 2; and
WHEREAS, City and contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement and increase the total compensation by an additional amount of $564,678 for the phase 3 services, included in this Amendment 2 as Exhibit B, for a grand total not to exceed amount of $1,124,885.

NOW THEREFORE, in consideration of mutual covenants herein contained, the parties agree as follows:

AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows:

1. Section 1.1 is amended to read as follows:

Section 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to design and related professional services for the City' s Maintenance and Operations Yard, as specified in the Scope of Services" attached as “Exhibit A” to the original agreement, as well as Amendment 1 and Amendment 2, incorporated herein by this reference (the "Services"). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the ATTACHMENT 2
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Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase "industry standards" shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

2. Section 2.1 Section 2.1 is amended to read as follows:

Section 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed One Million One Hundred Twenty-Four Thousand Eight Hundred Eighty-Five Dollars ($1,124,885) (the "Contract Sum"), except as provided in Section 1.7. The method of Compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon the Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by the City; Contracting Pary shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expenses, telephone expenses, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, the Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager.

In all other respects, the original Agreement shall remain in effect. 81 CLICK HERE to Return to Agenda
IN WITNESS WHEREOF, the City and Contracting Party have executed Amendment No. 2 to the Agreement on the respective dates set forth below:

CITY OF LA QUINTA RY+AO:
a California Municipal Corporation
________________________________ __________________________________ JON McMILLEN, City Manager Name: Jianshan Liang________________ City of La Quinta, California Title: CEO________________________ Dated: ___________________________ Dated: ____________________________ ATTEST:
_________________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
_________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

Page 1 of 1 ends

EXHIBIT A
Scope of Services

1. Additional Services to be provided:

This Amendment 2 is limited to the attached Scope of Work referenced as Phase 3 Final Design.
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LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
1 We propose to provide A&E services for the scope of services outlined in the Request for Proposals for City of La Quinta Professional Planning and Design Services – Maintenance and Operations Yard Project No. 2018-05. A detailed scope of work by phase is provided below.

I. PHASE III
A. Construction Documents Services

1. Preparation of Construction Documents based upon approved Design Development documents. Construction Documents may include the following:
• Site Plan
• Vicinity Map
• Building Summary
• Sheet Index
• Building Department Notes
• Accessibility Requirements per CAC Title 24
• Demolition Plan
• Floor Plan(s)
• Roof Plan
• Building Sections
• Exterior Elevations
• Interior Elevations
• Door and Window Schedules
• Architectural Details
• Mechanical Plans and Diagrams
• Plumbing Plans and Diagrams
• Electrical Plans and Diagrams
• Landscape Architecture Plans and Details
• Civil Plans

2. Building Commissioning – Design Phase
a. Commissioning scope of work includes quality assurance functional performance systems review per owner’s requirements for:
1) Operations yard exceeding 10,000 sq. ft.
a) Mechanical, lighting control, and domestic hot water systems b) Irrigation controller and Photovoltaic Systems
b. Complete Title 24 Certificate of Compliance, Design Review Kick-off checklist, which will be submitted to the City Building Department. A design reviewer is required for non-residential conditioned spaces of 10,000 sq. ft. or more. c. Meet with owner and architect to assist in developing the Owner’s Project Requirements (OPR).
d. Provide Title 24 third party review of design drawings, submit issues and observations report to project team and complete and sign Certificate of Compliance, Design Review Compliance sheet, which will be submitted to the City Building Department. e. Complete Title 24 Certificate of Compliance, Commissioning Construction Documents checklist and submit to the City Building Department. Measures covered include building envelope, lighting, domestic hot water, and HVAC design. f. Coordinate with A&E to develop Basis of Design (BOD) documentation. 84 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
2 g. Develop and present a Commissioning Plan (Cx Plan) to the owner (and the Building Official where required). The Cx Plan is intended to guide each responsible team member through the Commissioning process and document accountability of each discipline.
h. Develop clear Commissioning Specifications and the functional testing requirements to be included in the construction bid documents.

3. Preparation of Project Specifications

4. Reasonable coordination with all consultants.

5. Reasonable coordination with all design-build consultants, if any.

6. Normal processing of documents through the City of La Quinta as required to obtain permits for construction.

7. Bi-monthly progress meetings with Architect included.

8. Deliverables: two (2) hard copies and one (1) electronic copy (Microsoft Word/Excel format)
a. Construction Documents
b. Commissioning Plan
c. Project Specifications
d. Cost Estimate
B. Bidding Services

1. Preparation of Bid Package including drawings and Project Manual.

2. Issuance of Bid Package to Owner for distribution to bidders. (Note: Printing of bid sets for distribution to bidders is not included in our scope of work).

3. Respond to reasonable questions from bidders during bid process.

4. Preparation of addenda for issuance to bidders

5. Assist Owner in the review of bids.

C. Construction Administration Services

1. The Architect shall visit the site at intervals appropriate to the stage of construction to become generally familiar with the progress and quality of the work completed, and to determine, in general, if the work observed is being performed in a manner indicating that the work, when fully completed, will be in accordance with the drawings and specifications.

However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the work completed, and report to the Owner (1) know deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the work. The Architect is not responsible for the performance of the General Contractor or its subcontractors, for their errors and/or omissions, the construction forthe space, or the construction schedule, if any.

Construction Administration services are limited as follows:
a. Review of shop drawings/submittals.
b. Response to Contractor Requests for Information
c. Preparation of bulletins (if required).
d. Preparation of project punchlist.

2. A maximum of one (1) construction progress visits by Architect per month for a total construction duration of twelve (12) months.
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LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
3 D. Additional Scope of Work

1. Utility Removals and Utility Relocations
a. Obtain all development design or concept design documents for initial review b. Document existing site conditions
c. Request pertaining dry utility records to the project as necessary d. Prepare viable options and present to client and development team are met e. Coordinate all utility removals (poles, services, meters) f. Coordinate and manage all utility relocations to clear the site II. ASSUMPTIONS & EXCLUSIONS

A. Signage Design

1. All exterior and interior signage is provided in this proposal. All street signage, building signage and interior room signage designations shall be provided by others, not a part of A&E professional services.

B. Environmental Land Planning

1. Professional services to entitle discretionary entitlements, mitigate negative declarations, CEQA are not included in our professional services. RY+AO has solicited a proposal from Michael Baker and Associates to provide preliminary entitlement finding if required.

These services shall be provided upon request.

C. Traffic Engineering Services

1. Services of a traffic engineer were not designated as a requirement for this project and are excluded. Clarification, all vehicular traffic flow, truck turning radius studies, FTE/Visitor Parking and Fleet parking and circulation studies are included in RY+AO professional services.

D. Communications Tower

1. A&E team shall coordinate the connection of all communication to the City’s communication pole or tower, if leased or purchased. The installation of the communication pole or tower shall be provided by others, between the City and the communication tower vendor.

2. We have assumed meeting with the City’s BU’s, to define functional requirements for the SCADA, Microwave, Radio, DAS, IT/Telecom for the proposed La Quinta operations yards for the purpose of designing the supporting MEP & Low Voltage infrastructure. All design and construction documentation/Bidding can be provided by Design Build contractor procured by the city or retained GC.

E. Off-Site Improvements

1. All off-site improvements and utilities are unknown at the submittal of this proposal, therefore assumed not to be a part of this scope of work.

2. Upstream power study and power design to provide the site with more power than is supplied and exists at the site today to support proposed improvements. 86 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
4 F. Geotechnical Conditions

1. Geotechnical report shall be provided by the City. Modifications to project resulting from any unknown subsurface geological condition not disclosed in the RFP shall be provided as an additional service. By example, structural foundation design resulting from liquefaction, ground water conditions, remediation of building foundations resulting from insufficient soil bearing values, deep foundations, soil remediation.

G. Plumbing

1. Design the plumbing systems including domestic water, waste, vent where required. We will design plumbing systems only to 5 feet from the exterior. All site utilities are by the Civil Engineer. These include, but are not limited to, storm drain, sanitary sewer, domestic water, fire water, natural gas, and foundation drainage.

2. Sewage ejectors and sump pumps are excluded. We assume these will be gravity systems.

3. We assume a domestic water booster pump is not required.

4. We have excluded the design of grease waste interceptors.

H. Fleet Repair Building and Fleet Services

1. Assumption: There are no Fleet Repair services required for this project per RFP.

I. CNG Existing Fueling Tank Move

1. No Process Engineering is included to upgrade the existing CNG facility. RFP specifies the existing CNG Fuel tank shall be moved. Services to move the tank are limited to the following:
a. Code Analysis: establish setbacks from property lines and building per the 2022 fire code.
b. Evaluate the site plan and establish locations that will meet code requirements for the existing CNG tank relative to appropriate vehicular fueling and Tank service access.

Proximity to building setbacks as well as property lines and appropriate location of the tank are included in RY+AO services.

J. Fire Protection

1. Design the fire sprinkler system. The design of the fire sprinkler system will consist of performance specifications. The contractor will complete shop drawings and hydraulic calculations and will be the engineer of record for the fire sprinkler system. We assume the base building risers are adequately sized for our use. We have excluded fire protection requirements for high pile storage, CNG fuel station, waste management/disposal station and any specialty fire protection in areas of battery energy systems.

2. We assume a fire pump and a fire water storage tank will not be required.

3. Design the fire alarm system. The design of the fire alarm system will consist of performance specifications and general location of fire alarm devices; the contractor will complete shop drawings and all calculations and will be the engineer of record for the fire alarm system.

4. Architect will retain a dry utility consultant to provide design and coordination with the local utility company for a new electrical service(s) to the project site.

5. We will provide lighting design for both the site and building. We assume all lighting to be utilitarian type. VCL shall specify any specialty lighting is required for this project. 87 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
5 6. Provide conduit infrastructure and point to point connections for voice, data, broadband, or television system and devices based on input from Client or from Client’s consultants.

7. Provisions for conduit infrastructure for security devices, backboxes, and conduit for security systems based on the input from Client or from Client’s consultants.

8. Design the power connections for building equipment, such as Client-provided equipment. Our documents do not include information that is contained on vendor drawings (such as wiring diagrams, electrical controls, etc.)

9. Solar PV system is required. We assume this to be by the Owner’s vendor or a separate consultant retained by the Architect as an additional service. If requested, we can provide system sizing calculations and a performance specification for the Contractor to design/build the system. Should the City consider PV (other than code required infrastructure), battery energy storage and possibly a Microgrid infrastructure to produce power and possibly provide back-up power for their EV charging infrastructure, A&E shall provide these services as an additional service.

K. Electrical

1. Design the electrical normal power for the proposed work. a. A. The RFP does not indicate that an emergency generator is required. It is assumed that the A&E team shall design conduit provisions to allow for connection to a roll-up portable emergency generator. We have excluded the design of Emergency-Power for the entire site.
b. B. We assume the EV charging stations will be required to service employee and fleet parking lots which shall be designed to Code minimum. Additional chargers will require additional services fees.
c. C. Included in our professional services is consultation to provide design and coordination with the local utility company for a new electrical service(s) to the project site.
d. D. We will provide lighting design for both the site and building. We assume all lighting to be utilitarian type. If any specialty lighting is required, the Architect will be required to provide a lighting designer for the project in the event that AT’s lighting design studio is not retained.

L. Low Voltage/Audio Visual/Security

1. Develop program requirements for Low Voltage Cabling, Audio Visual and Security (access control & video surveillance) Systems. This will include a detailed review of the current programming and design documents developed to date. Work with the Client and project team to define functional and technical requirements.

2. Design the low voltage cable plant for the facility. This will include all horizontal category data cabling, backbone copper/fiber, and Outside Plant (OSP) fiber connectivity necessary to support network connected devices. Network connected devices shall include Wi-Fi Access Points (We have excluded predictive Wi-Fi modelling studies which can be provided as and additional service), hardwired work area outlets, data to support audio visual and data to support security system IP devices. Non-category data cable for audiovisual (Audio, Video, Control etc.) and security (Access Control, Intrusion Detection, etc.) will be designed and specified under each discipline. The intent is for all low voltage data cabling to be included in one comprehensive package for the purpose of bidding and installation.
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LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
6 3. We have excluded all drawings for all low voltage wiring relating to their systems associated the EV charging systems on the site as these are assumed to utilize cellular connectivity.

4. Design the pathway systems for the distribution of the horizontal, and riser backbone cabling infrastructure. Coordinate OSP pathway requirements to the Civil Engineer.

5. Design the ER/MDF and TR/IDF rooms to support all IT infrastructure and Client provided equipment. This will include a review of the power and grounding requirements that are required to support the active equipment to be located within these rooms.

6. Review plans for the EF/MPOE to ensure telco facilities are in place to deliver telco services. Telco services shall be ordered and installed by others.

7. Design the audiovisual systems for the Office and Centralized Employee Facility. We have assumed this will include typical small, medium and large conference rooms for approximately 20% of the floorspace. Per the RFP responses, we have assumed the conference rooms shall double as training rooms.

8. Work with city provided vendor to provide the low voltage infrastructure to provide a paging system per the RFP response requirements.

9. Provide bidding and construction administration services for low voltage and audio-visual scopes of work. We excluded the design of a synchronized clock system.

M. Lighting Design Services

1. Interior Lighting for both office buildings, enclosed conditioned storage area, area beneath canopy, fleet washing, and parking structure lighting. a. Design of T-24 compliant lighting
b. Lighting Designer to select fixtures and equipment that have a 5+ years warranty and locally sourced Exterior Lighting for laydown areas, surface parking areas, hardscape areas and wayfinding signage lighting for building connectivity on the site. c. Dark Sky compliant
d. Lighting Designer to select fixtures and equipment that are appropriate and durable for harsh weather.
e. Provide prescriptive-method Title 24 for mechanical, lighting and envelope compliance calculations and forms. If an energy model is required for the project or if performance Title 24 calculations are required, Alfatech will require additional services.
f. Coordinate with the structural engineer for all equipment anchorage. All structural calculations and details for anchorage are the responsibility of the structural engineer.
g. Coordinate our work with other team members.
h. If requested by Client, assist the design team and Client in their review and comment on the project cost estimate that is prepared by Client’s contractor or cost estimator. i. Prepare CSI-formatted specification documents that describe the design intent. 89 CLICK HERE to Return to Agenda

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SCOPE OF WORK
7 N. Logistics Warehouse & Outdoor Storage

1. All warehouse high pile racking systems shall be coordinated by the A&E in collaboration with the City’s warehouse and logistics department. Services of specialized storage needs shall be identified in Programming, between the A&E team and the City. The design of these systems shall be the responsibility of a specialized logistics consultant of the City’s choosing. City shall retain the logistics & storage consultant. A&E shall work with the City and its consultant to identify these specialized selections and specification of these systems.

2. Systems shall include but not be limited to the following: high pile racking systems, mezzanine storage, secured storage, small parts conveying & carousel systems, outdoor racking, bar code scanning systems, inventory control systems, etc.

O. Hazardous Materials A&E surety precludes the design professionals from the identification, consultation, mitigation, abatement, handling, identification / certification / design to address any hazardous materials contained in the geology of the site or hazardous assets which the City anticipates obtaining and storing on-site.

P. Primary Structure System of Buildings

1. Assumptions:
a. Office and Crew Quarters – Up to twenty-five feet in height, single story office building, constructed with steel, Prefab steel, CMU, or timber framing with a lightweight roof structure made of metal deck or wood.
b. Warehouse/Storage –Provisions are provided to develop storage or warehouse buildings if required, each constructed with similar materials, either CMU or concrete tilt-up walls with a lightweight roof structure made of metal deck or wood. c. Assume ~12,500 SF of built space per the RFP.
d. Parking Canopies. Design for parking canopies are provided. Assumes a typical steel frame design and includes allowance for solar.
e. Fleet Maintenance Shop- excluded, not in scope.
f. Wash Bay – excluded, not in scope.
g. Maintenance Shop-undefined and to be determined. Design Development, Const. documentation, Bidding and Const. Admin. services for the development of a Maintenance Shop are not included in this scope of work. h. Misc site elements, assumed to be up to three (3) canopies are provided. i. Assume one site lighting pole design.
j. We have not included anchorage of warehouse storage and racking systems nor equipment anchorage but can upon request.
k. There will be one permit package for the project with all architectural, structural, and other consultant packages submitted concurrently.
l. The design and construction of all buildings will occur concurrently. Project phasing may require review of scope and fee.
m. Building Information Models (BIM) will contain elements modelled to a Level of Development (LOD) 200, unless otherwise noted. Refer to AIA Document G202- 2013

2. Exclusions:
a. Detailed design of secondary structural elements (i.e., window supports, curtain wall supports, exterior cladding, window washing equipment, elevator machine supports and miscellaneous metal supports).
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LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
8 b. Landscape structural elements such as site walls, trellis, etc. not specifically noted herein.
c. Geotechnical investigation and report
d. Material testing and destructive investigation
e. Special inspections during construction
f. Design of elements for exterior building maintenance g. Preparation of demolition documentation (scope of existing buildings unidentified in the RFP.)
h. Engineering or inspection of contractor temporary works such as shoring, bracing, underpinning, or propping.
i. Work required to correct non-conforming construction undertaken by the contractor or unforeseen conditions.
j. Design of support/bracing/anchorage of mechanical, electrical, and plumbing (MEP) systems and furniture, fixtures, and equipment (FF&E) elements k. Services necessary due to significant scope changes or design revisions after Phase I l. Services necessary due to significant schedule extensions or accelerations Q. Dry Utilities

1. Assumptions:
a. Client/project/construction team to use utility company drawings and/or designs for construction documents.
b. Client/project team to provide project information to the level of detail required to allow for the calculation of future needs and demands and service provisions. c. Assumes client, or their assigned design team member(s) provides onsite and offsite civil, architectural, and landscape base files.
d. All City files will be provided to Moran Utility Services, Inc. for use in preparing and submitting to each dry utility company.
e. Occasionally dry utility companies require additional offsite base files to be created by civil engineer. Field survey work, by others, may be required to allow full development of base files and designs.
f. Assumes utility companies have adequate capacity to accommodate new services. g. Assumes that all existing dry utility facilities will be protected in place and any onsite removals will be complete before our efforts commence.

2. Exclusions:
a. Excludes coordination with utilities for the quitclaim of any existing utility easements. b. Separate utility relocations or rearrangement to any existing facilities. c. Separate service extensions, relocations, or revisions to utility connections to neighboring properties.
d. Service to irrigation, or other facility meter pedestals. If required, separate work orders can be processed for an additional fee and processed as an addendum if required.
e. Any other separate design or coordination services related to offsite system reinforcement work, and/or separate streetlight installation or removal design and/or coordination.
f. Separate electric service extension work orders are excluded from this proposal. If the developer or the utility chooses to request these services as separate work orders, a change order would be required.
g. Offsite upgrades, underground line reinforcements, processing of fault duty letters, obtaining encroachment permits, and processing EUSERC drawings. 91 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
9 h. Location services, field survey, and base file creation. i. Iterative dry utility composite changes mentioned above in scope description are included, excludes significant revisions that result in site changes and redesign efforts.
j. Preparation of as-builts.
k. Any electrical engineering, private lighting fixture selection, or low voltage system assessment.
l. Excludes reproduction or printing costs (client to provide printing account). m. Coordination or design services related to offsite relocations, rearrangements and/or reinforcements.
n. Processing of quitclaims of any existing easement vacated during project. o. SoCal Gas Relocation(s)/Removal(s).
p. Coordination of any utility overhead to underground conversions.

R. Civil

1. The following is a partial list of the exclusions applicable to the Civil Services:
a. Easements with governing agencies (power, gas, telephone, cable, guy anchors, overhead utility poles)
b. Traffic Signal Studies/ Plans/ Modifications/ Reports c. Soils/ Geotechnical consulting
d. Analysis of water and sewer systems serving areas adjacent to the proposed project, i.e., the preparation of regional or sub-regional analysis is not included. e. Shoring plans/ Exhibits/ Tie-back documents/ Encroachment Permits f. CEQA / EIR applications
g. Off-Site Street Lighting Plans
h. Off-Site Street Improvements
i. Post Construction ALTA Survey
j. Existing Conditions Topographic Survey- assume Dudek is providing survey + potholing.
k. CASp Certification
l. Environmental Studies/ Hazardous Remediation’s
m. Phase 1& 2 Environmental Reports
n. Access and Utility Easements / Quitclaim
o. Off-Site Sanitary Sewer Flow Studies/ Reports
p. Caltrans Coordination & Design Documents
q. Record of Survey
r. Tentative Parcel Map
s. Final Parcel Map (With monumentation)
t. Percel Merger / LLA
u. Street Right-of-Way Dedication
v. Grease Interceptor Design and Sizing
w. Traffic Control Plans
x. Phasing Plans
y. Off-Site Street Improvements Plans, Utility Extensions, Integration of Public Transportation
z. Off-Site As-Built Plans
aa. Existing Underground Utility Scanning
bb. Federal Emergency Management Agency (FEMA) – CLOMR and LOMR & 92 CLICK HERE to Return to Agenda
Exhibit B

Page 1 of 1 ends

Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed One Million One Hundred Twenty-Four Thousand Eight Hundred Eighty-Five Dollars ($1,124,885) (the "Contract Sum"), comprised of $222,806 for Professional Planning and Design Services of Phase 1 as detailed in Exhibit B of the Agreement; $337,401 for Professional Planning and Design Services for Phase 2 as detailed Exhibit B of Amendment No. 1; and $564,678 for Professional Planning and Design Services for Phase 3 as detailed in Exhibit B of Amendment No. 2. The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party' s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of the Agreement.

Phase 1 shall be paid as a lump -sum on percentage of completion basis not to exceed One Hundred Seventy-One Thousand Two Hundred Six Dollars ($171,206) per original agreement.

Phase 2 shall be paid as a lump -sum on percentage of completion basis not to exceed Three Hundred Thirty-Seven Thousand Four Hundred One Dollars ($337,401) as detailed in attachment to Exhibit B to this Amendment No. 1. Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager.

Phase 3 (Tasks 3.1, 3.2, 3.3.1, 3.5.1, and 3.6) shall be paid as a lump -sum on percentage of completion basis not to exceed Three Hundred Eighty Thousand Seven Hundred Three Dollars ($380,703) as detailed in attachment to Exhibit B to this Amendment No. 2. Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager.

Phase 3 (Tasks 3.3.2, 3.3.3, and 3.4) shall be paid as a time and materials on percentage of completion basis not to exceed One Hundred Eighty-Three Thousand Nine Hundred Seventy-five Dollars ($183,975) as detailed in attachment to Exhibit B to this Amendment No. 2.

Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager.

Reimbursable Items shall be paid on a time and materials basis not to exceed Fifty -One Thousand Six Hundred Dollars ($51,600).
93 CLICK HERE to Return to Agenda
John
Raeber
- Specs
Cumming -
Cost
Estimator
Renderer
Principal
Project Director
(QA/QC)
Senior Designer
Senior Project
Architect
Senior Project
Manager
Project Manager
Senior Job Captain
Job Captain
Draftsperson
Junior Draftsperson
Partner
Senior Principal
Principal
Associate Principal
Associate
Senior Engineer
Lighting Designer
Engineer
Design Engineer
Designer
BIM Manager
BIM Specialist
BIM/CAD Operator
Project
Administrator
Administrative
Support
Principal
Associate Prinicipal
Project Engineer I
Revit Specialist
Dudek - Civil
Engineer III
Engineer II
Senior Designer
Senior Designer
Drafter I
Principal Landscape
Architect
Senior Landscape
Arch. / Project
Mana
ger
Landscape Architect
President
Professional
Engineer (EE)
Sr. Project Manager
Associate Project
Manager
Electrical Designer
Lighting Designer
Drafter
Survey manager
Senior Surveyor
Survy Tech
Project Assitant
2 Person Survey
Crew (PW)
Aerial (subconsultant) $2510
fixed fee
Senior Engineer/
Commisssioning
Authorit
y
Energy
Analyst/Commission
in
g Assistant
Specification Writer
Senior Cost
Manager
Renderings
$250 $230 $190 $190 $190 $180 $155 $145 $135 $130 $280 $265 $245 $220 $200 $170 $165 $155 $135 $120 $150 $125 $95 $90 $85 $300 $250 $150 $130 $239 $265 $230 $160 $161 $145 $170 $150 $125 $220 $200 $175 $125 $110 $110 $80 $210 $155 $140 $120 $310 $2510 $210 $150 $90 $200 $2500 PHASE III3.1 CONSTRUCTION DOCUMENTS3.1.1. Construction Documents 360 384 2 3 3 6 1 24 21 48 68 28 10 10 8 7 7 12 80 8 80 88 24 4 24 26 4 6 8 6 18 18 $ 219,872.003.1.2. Commissioning Plan 2 26 $ 4,320.00

3.1.3. Project Specifications 12 1 2 12 8 48 144 6 86 $ 19,275.00

3.1.4. Lighting Construction Documents 16 $ 2,640.00

3.1.5. Technology Construction Documents 24 40 $ 9,480.00

3.1.6. Cost Estimate 25 12 114 6 64 $ 16,445.00

3.1.7. Permit Processing 40 40 2 3 $ 14,295.00
Subtotal Task 1 0 0 0 412 0 0 0 40 0 384 2 3 3 6 5 48 46 48 108 28 10 10 8 7 7 0 15 94 0 0 16 84 96 2 4 6 29 34 4 12 14 6 18 0 18 0 0 0 0 0 0 2 26 86 64 0 $ 286,327.00

3.2 PROJECT MANAGEMENT3.2.1. Project Management 84 27 12 16 37 4 12 4 $ 33,772.00

3.2.2. Project Team Meetings 12 12 20 81 2 44 $ 12,947.00

3.2.3. QA/QC 12 80 2 2 4 1 $ 23,365.00
Subtotal Task2 24 80 0 12 104 0 0 0 0 0 0 0 0 0 27 0 0 0 0 0 0 0 0 0 0 2 22 4 0 0 18 0 0 5 0 4 11 0 4 0 12 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 70,084.00

3.3 BIDDING3.3.1 Preparation of Bid Package 4 4 1 2 24 4 42 $ 5,000.00

3.3.2 Respond to Bidder Questions 32 32 28 1 2 2 42 $ 15,465.00

3.3.3 Assist in the Review of Bids 4 4 22 1 2 2 2 $ 3,615.00 Subtotal Task 3 0 0 0 40 0 40 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 12 0 0 4 8 8 0 10 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 24,080.00

3.4 CONSTRUCTION ADMINISTRATION3.4.1 Review of Shop Drawings / Submittals 8 174 104 42654 4 16 25 2 22 $ 59,935.00

3.4.2. Response to Contractor RFIs 8 174 104 4 1 6 4 4 4 16 2 5 2 2 3 $ 59,745.00

3.4.3. Construction Progress Site Visits 5 96 6 646 4 24 1 4 2 4 $ 30,125.00

3.4.4. Preparation of Project Punchlist 5 24 1 1 6 1 6 4 6 4 5 1 6 1 4 2 8 $ 15,090.00 Subtotal Task 4 26 0 0 0 468 0 0 208 0 0 1 1 0 20 4 24 17 20 0 0 0 0 0 4 5 0 13 62 0 0 6 18 8 0 0 0 16 0 0 0 5 0 000000000000 0 0 $ 164,895.00

3.5 ADDITIONAL SCOPE OF WORK3.5.1 Utility Removals and Utility Relocations 2 12 24 $ 5,792.00 Subtotal Task 3 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12 24 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 5,792.00 TOTAL HOURS (PHASE III) 50 80 0 464 574 40 0 248 0 384 3 4 3 26 36 72 63 68 108 28 10 10 8 11 12 2 55 172 0 0 44 110 112 19 38 10 60 34 8 12 31 10 18 0 18 0 0 0 0 0 0 2 26 86 64 0TOTAL COST (PHASE III) $12500 $18400 $0 $88160 $109060 $7200 $0 $35960 $0 $49920 $840 $1060 $735 $5720 $7120 $12240 $10395 $10505 $14580 $3360 $1500 $1250 $760 $990 $1020 $600 $13870 $25800 $0 $0 $11750 $25300 $17920 $3093 $5510 $1700 $9000 $4250 $1760 $2400 $5425 $1245 $1980 $0 $1440 $0 $0 $0 $0 $0 $0 $420 $3900 $7740 $12800 $0 $ 551,178.00 TOTAL LABOR - BASE $12,500 $18,400 $0 $88,160 $109,060 $7,200 $0 $35,960 $0 $49,920 $840 $1,060 $735 $5,720 $7,120 $12,240 $10,395 $10,505 $14,580 $3,360 $1,500 $1,250 $760 $990 $1,020 $600 $13,870 $25,800 $0 $0 $11,750 $25,300 $17,920 $3,093 $5,510 $1,700 $9,000 $4,250 $1,760 $2,400 $5,425 $1,245 $1,980 $0 $1,440 $0 $0 $0 $0 $0 $0 $420 $3,900 $7,740 $12,800 $0 $ 551,178.00TOTAL HOURS - BASE 50 80 0 464 574 40 0 248 0 384 3 4 3 26 36 72 63 68 108 28 10 10 8 11 12 2 55 172 0 0 44 110 112 19 38 10 60 34 8 12 31 10 18 0 18 0 0 0 0 0 0 2 26 86 64 03.6 OPTIONAL TASKS3.6.1. Commissioning - Construction Phase (Phase III) 50 20 $ 13,500.00 Subtotal Optional Tasks 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50 20 0 0 0 $ 13,500.00 TOTAL HOURS (OPTIONAL TASKS) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50 20 0 0 0TOTAL COST (OPTIONAL TASKS) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10500 $3000 $0 $0 $0 13,500.00 $ TOTAL LABOR - BASE + OPTIONAL $12,500 $18,400 $0 $88,160 $109,060 $7,200 $0 $35,960 $0 $49,920 $840 $1,060 $735 $5,720 $7,120 $12,240 $10,395 $10,505 $14,580 $3,360 $1,500 $1,250 $760 $990 $1,020 $600 $13,870 $25,800 $0 $0 $11,750 $25,300 $17,920 $3,093 $5,510 $1,700 $9,000 $4,250 $1,760 $2,400 $5,425 $1,245 $1,980 $0 $1,440 $0 $0 $0 $0 $0 $0 $10,920 $6,900 $7,740 $12,800 $0 $ 564,678.00 TOTAL HOURS - BASE + OPTIONAL 50 80 0 464 574 40 0 248 0 384 3 4 3 26 36 72 63 68 108 28 10 10 8 11 12 2 55 172 0 0 44 110 112 19 38 10 60 34 8 12 31 10 18 0 18 0 0 0 0 0 0 52 46 86 64 0 RY+AO - Architectural AlfaTech - MEP / Lighting / Low Voltage Holmes - Structural Dudek - Civil DUEx - Dry Utilities In-Site - Landscape Architectural Visual Concepts - Site Lighting NV5 - Surveying VCA Green - Commissioning 94 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT

SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC FOR

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE HIGHWAY 111 REHABILITATION PROJECT NO. 2022-25

RECOMMENDATION
Approve Amendment No. 1 to the Agreement for Contract Services with Southstar Engineering and Consulting, Inc. for Construction Management and Inspection Services for the Highway 111 Rehabilitation Project No. 2022-25; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
• On December 17, 2024, Council approved an agreement with Southstar Engineering and Consulting, Inc. (Southstar) for Construction Management and Inspection Services for the Highway 111 Rehabilitation Project No. 2022-25 (Project). • To reduce the overall construction timeline by several weeks, minimizing impacts to traffic and businesses along the corridor, the contractor is transitioning to night work in 12‑hour shifts and may deploy multiple crews, requiring expanded inspection coverage (concurrent inspectors and longer daily windows). • Community outreach remains extensive as the team responds to business and public concerns.
• The proposed Amendment No. 1 with Southstar will provide funding for the additional inspection and continued and enhanced community outreach during night operations and multi‑crew work.

FISCAL IMPACT
The budget for the Project was allocated in fiscal years 2023/24 and 2024/25 Capital Improvement Program (CIP) under Project No. 2019-05 Highway 111 Corridor Area Plan Implementation, totaling $8,280,777. This includes $4,000,000 in Federal Earmark Funding, $984,000 in SB1 funding, and $3,296,777 in Measure G Funding. Sufficient funds are available in the Project Budget.

CONSENT CALENDAR ITEM NO. 10
95 CLICK HERE to Return to Agenda
Base Contract Amount: $394,250
Amendment No. 1: $143,890
Contract Total: $538,140

BACKGROUND/ANALYSIS
In December 2024, the City approved an agreement with Southstar to provide construction management and inspection services for the Highway 111 Rehabilitation Project, which reconstructs pavement along Highway 111 within City limits and includes minor ADA-related curb ramp improvements (Attachment 1).

As construction advances, Southstar will move to night work with 12-hour shifts and, as crews become available, may operate dual (or multiple) paving and support crews. To maintain quality control, safety, and compliance with specifications and federal/state requirements during these extended windows and concurrent operations, additional inspection personnel are required.

Concurrently, community outreach has intensified to address access, signage, and operational concerns from corridor businesses and the traveling public. The proposed Amendment No. 1 (Attachment 2) will fund:
• Expanded inspection staffing to cover night operations and simultaneous crews (e.g., paving, grinding, striping, utility coordination). • Enhanced outreach activities, including advance notices, door-to-door coordination with businesses, weekly look ahead updates, a dedicated point of contact, and real time responses to issues arising from night work and traffic control changes.

This staffing and outreach plan is expected to accelerate delivery by several weeks while sustaining business access, minimizing disruptions at key intersections, and maintaining compliance with grant and oversight requirements.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Jr., Assistant Construction Manager Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Project Vicinity Map

2. Southstar Amendment No. 1
96 CLICK HERE to Return to Agenda
*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Notes
From West of
Washington Street to
Jefferson Street
REPORT PRINTED ON... 2/7/2019 11:38:16 AM
Vicinity Map
Highway 111 Rehabilitation Project (2022-25)
0 6, 12,037
019
Feet
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1
97 CLICK HERE to Return to Agenda
AMENDMENT NO.1 TO AGREEMENT FOR CONTRACT SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC. (CONTRACTING PARTY)
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services (“Agreement") is made and entered into as of the 5th day of August 2025 ("Effective Date") by and in between the CITY OF LA QUINTA ("City"), a California municipal corporation, and Southstar Engineering and Consulting, Inc., a California Corporation ("Contracting Party").

RECITALS
WHEREAS, on or about December 18, 2024, the City and Contracting Party entered into an Agreement to provide Construction Management and Inspection Services for Highway 111 Rehabilitation Project No. 2022-25 for a total not to exceed the amount of $394,250. The Term of the Agreement will expire on December 31, 2025 ("Initial Term"); and WHEREAS, the City and Contracting Party mutually agree to amend Section 1.1 Scope of Services and related Exhibit A of the Agreement to expand inspection services and provide enhanced community outreach during night operations and multi-crew work in an effort to reduce the overall construction timeline and minimize impacts to traffic and businesses along the Highway 111 corridor; and
WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum and related Exhibit B of the Agreement to increase compensation by $143,890 for the expanded inspection and outreach services, for a total not to exceed amount of $538,140.

NOW THEREFORE, in consideration of mutual covenants herein contained, the parties agree as follows:

1. Section 1.1 Scope of Services is amended to read as follows:

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Construction Management and Inspection Services for Highway 111 Rehabilitation Project No. 2022-25, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”).

Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms perfuming similar services under similar circumstances.

ATTACHMENT 298 CLICK HERE to Return to Agenda

2. Section 2.1 is amended to read as follows:

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed Five Hundred Thirty-Eight Thousand One Hundred Forty Dollars ($538,140) for the life of the Agreement, encompassing the Initial and any Extended Terms (the "Contract Sum"), except as provided in Section 1.7. The method of Compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon the Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by the City; Contracting Pary shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expenses, telephone expenses, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, the Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager.

In all other respects, the original Agreement shall remain in effect. 99 CLICK HERE to Return to Agenda
IN WITNESS WHEREOF, the City and Contracting Party have executed Amendment No. 1 to the Agreement on the respective dates set forth below:

CITY OF LA QUINTA Southstar:
a California Municipal Corporation
________________________________ __________________________________ JON McMILLEN, City Manager Name: Jason Bernnecke, P.E.

City of La Quinta, California Title: CEO / Principal-in-Charge / Project Manager
Dated: ___________________________ Dated: ____________________________ ATTEST:

_________________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
_________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
100 CLICK HERE to Return to Agenda
Exhibit A
Scope of Services
See attached.
101 CLICK HERE to Return to Agenda
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 9 Southstar | DCCM follows a comprehensive
methodology consisting of dozens of time-tested and
proven strategies for ensuring contractors working on
public works capital projects for municipal agencies
stay on schedule and under budget. The following
tasks will be performed as part of the overall approach to providing oversight of the prime contractor to
anticipate issues that may lead to unintended CCO’s
and/or project delays.

DCCM can provide additional value-added specialties
including project management, resident engineering,
structural engineering, construction management,
construction administration, scheduling, labor
compliance, public outreach, and construction
observation/inspection. Principal-in-charge, Mr. Jason
Bennecke, will be responsible for coordinating with the City to provide the staff needed for any assignment,
and to execute tasks on behalf of DCCM. All services
shall be in accordance with local guidelines as
described in Chapter 16, “Administer Construction
Contracts” of the Caltrans Local Assistance
Procedures Manual, the Caltrans Construction Manual,
and the Caltrans Construction Manual Supplement for
Value Engineering | DCCM employs Value
Engineering (VE) throughout the project lifecycle to
enhance cost-effectiveness and maintain structural
integrity. This approach minimizes costs and reduces
waste by providing a clear project overview, facilitating the elimination of redundancies, and ensuring optimal
material allocation.

Constructability Review | Prior to project
advertisement, DCCM conducts a thorough review
of contract documents (PS&E) for constructability
assessments, staging analysis, impact assessments,
plan check coordination, design discipline alignment,
Manager and Design Engineer.

Engineer’s Estimates | DCCM rigorously reviews
Engineer’s estimates to prevent project delays due to
track project budget and activities.

Master Project Schedule | DCCM’s Resident
Engineer (RE) scrutinizes the contractor’s baseline
schedule for practicality and comprehensiveness.

Monthly schedule updates are closely monitored, and
a 3-week lookahead
schedule is used to manage project progress
and Time Impact Analysis (TIA) is conducted when
required.

Contract Bidding Support | DCCM administers
and advertises construction bids, prepares for prebid meetings, manages inquiries, and coordinates responses with the City’s Design Consultant.

Review and Evaluation of Bids | DCCM assists
the City in reviewing and evaluating bids, ensuring
compliance with contract terms, and recommending
successful low bidders. Notice of Award, Agreements,
and Purchase Orders are processed.

Project Management | DCCM utilizes effective
project control tools and procedures, closely
collaborating with the contractor and City staff to
payment processes, and timely issue resolution.
addressed promptly.

Stakeholder Communication | Effective
communication with Project stakeholders, including
local residents, businesses, utility owners, and
plan developed by Vanessa will ensure transparent
communication. Additionally, our team will create a
and the City.

Our team possesses extensive
knowledge of City, Caltrans, and federal policies
and processes, eliminating any learning curve. We
demonstrate adaptability to manage varying workloads
effectively.

Schedule Control | Schedule control encompasses
baseline construction schedule submission, approval,
and updates. Discrepancies between planned and
actual activities will be addressed. Weekly 2-4-week
look-ahead schedules will aid inspection and off-site
planning. We closely monitor procurement of long
lead materials and alert the City to any construction
changes that might impact schedules or costs.

Progress/Coordination Meetings | Our Inspector will
assist in coordinating meetings with the Contractor,
Designer, construction surveyor, materials inspector,
and utility companies. Weekly progress meetings will
be conducted, with agendas, minutes, and an issues
log maintained. These meetings will cover submittals,
RFIs, CCOs, and project issues.
102 CLICK HERE to Return to Agenda
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 10 Monthly Activity Summary Report | The DCCM
Inspector will provide monthly project status
reports. These reports will cover budget, schedule,
accomplishments, submittals, change orders, and
current and anticipated work progress.

Requests for Information | The DCCM team will
respond to Contractor’s RFIs or route them to design
engineers as needed. A weekly tracking report will
be maintained and discussed in the weekly progress
Submittal Management and Review | Our team
will receive and log all Contractor’s submittals.

Depending on the type of submittal, it will be routed
for review by the relevant team member. Responses
will be documented in the submittal log, ensuring the
Contractor has the necessary information for project
progress.

Technical and Administrative Management | DCCM
will provide technical and administrative management
services, oversee project activities, maintain close
communication with the Client’s Project Manager
and Design Engineer, and ensure comprehensive
documentation.

Project File Management | We will process and track
• RFIs, Submittals, Proposed change orders and
revisions
• Cost accounting records on authorized work
performed under contract unit costs and additional
work performed based on actual costs of time
(labor) and materials (T&M).
• All contract documents including: Special Provisions; Contract / Agreement; Subcontractors Listing;
Assurance (CQA); correspondence, etc.
• Disadvantaged Business Enterprises (DBE)
Compliance
• Relevant permits and requirements from local
governments or regulatory agencies
•
standard plans
• Notice to Proceed and contract time accounting
procedure and documentation
• Equipment and material submittal log. The
construction contract shall be reviewed for submittal
requirements,
• and due dates shall be established based on the
construction schedule.
• Correspondence log
• Progress payment format in compliance with City’s
standards
• Project personnel and emergency phone numbers
• Contract change order documentation and approval
procedures
• Daily construction report, supplemented by daily
materials sampling and testing reports prepared on
printed forms
• Required safety documentation and equipment
• Project photograph log
• Record drawing format
• Progress meeting format
• Pre-construction meeting format
Change Orders | Change Orders can be requested
by the City for scope changes. Our team assesses
merit, scope, estimated cost, and schedule impacts,
providing City recommendations. We also negotiate
change orders if required due to scope changes by the
City. We aim to avoid unnecessary change orders and
consult with the City when necessary. Payment for
change orders follows a clear process.

Cost Control System | Detecting and addressing
construction issues early is the responsibility of all
progress payments are prepared for City review,
covering work completed by the Contractor. Change
order administration is essential for cost and schedule control. We excel in resolving issues at the lowest
level and maintaining detailed project documentation
to mitigate claims.

Claims | Our team focuses on strong communication
and relationships to minimize the need for contractor
claims. In unavoidable cases, we access expert
resources to minimize impacts.

We review ContractorRecommendations are discussed with the City before sharing with the Contractor. Ongoing monitoring
ensures compliance.

THROUGH OUR METICULOUS RFI PROCESS,

WE SUCCESSFULLY MONITORED AND

ADAPTED TO VARIOUS FIELD CONDITIONS
ON THE PRESTIGIOUS PRESIDENTS’ PLAZA
IMPROVEMENTS PROJECT. BY EFFECTIVELY

MANAGING THE DISCOVERY AND DESIGN OF

BURIED MANMADE OBJECTS AND UTILITIES,

WE DEMONSTRATED OUR ABILITY TO THINK

QUICKLY ON OUR FEET AND ULTIMATELY SAVED
THE AGENCY $500,000.
103 CLICK HERE to Return to Agenda
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 11 Project Schedule | We review and approve the
Contractor’s schedule, utilizing software tools. Monthly reviews against the baseline schedule help identify and mitigate potential delays.

Document Control |
and document control system, documenting all
communication and maintaining compliance with
Caltrans and City requirements.

Utility and Outside Agency Coordination | Our
team alerts affected entities and coordinates closely
to ensure a smooth preconstruction meeting and
construction process.

Site Safety | Nothing is more important than the
safety of the construction team and the general public.

We ensure safety compliance through plan review,
safety meetings are conducted.

Drainage | We inspect the construct/modify of
drainage systems per requirements, standards, and
contract documents.

Contractor Progress Payments | We administer
quantities, subject to City approval.

Labor Compliance |
ensures adherence to labor regulations through
Quality Assurance/Control | We employ skilled staff
to uphold quality through careful inspection, preventing re-work, and ensuring proper testing.

Federal Contract Management & Documentation
| DCCM has experience in managing federally funded
projects, following LAPM chapters for invoicing and
documentation.

Project Filing System | Files are scanned and stored
digitally. Electronic data is uploaded to the City’s
preferred location.

SWPPP |
pollution control measures.

Project Records | We maintain comprehensive project
records in hard copy and electronic form, following
Caltrans Construction Manual Logs.

The
OE assists in various project tasks, including change
orders, coordinating testing, and documentation.

The OE also ensures that all appropriate submittals
are submitted on time. They will also coordinate
OE is the focal point for proper and accurate project
documentation on all construction projects. This role
will be supervised by the Construction Manager.

Daily Reports | The DCCM Inspector provides daily
diaries of construction progress in Caltrans format from the Caltrans Local Assistance Procedures Manual.

These reports cover material quantities, construction
progress photos, daily issues, accomplishments,
project budget and schedule status, and other relevant
details.

Photo & Video Documentation | Team members use
smartphones and tablets to document project activities
through photos, videos, and written records, stored on
a project cloud server for access.

Construction Observation and Inspection | Field
Inspectors play a vital role in quality control on
construction projects, ensuring contractor compliance
is essential for accurate measurement and payment
records. Our team consists of seasoned construction
management personnel with extensive experience in
various project types.

Our inspectors offer cross-training in building
and facility improvements, electrical and lighting
enhancements, landscaping, sewage, storm
conducted inspection services for storm drain and
pipeline relocation, street improvements, roadway
and concrete work. They are well-versed in Caltrans
(WATCH).

Inspectors ensure the presence of appropriate
agencies (City, environmental, and local) as required
and promptly notify the City of any directives,
recommendations, or notices from other agencies. In
work.
104 CLICK HERE to Return to Agenda
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 12 Our public outreach support team has unrivaled
experience in community outreach and public
education and awareness programs. Led by Vanessa
Barrientos (bilingual), our team will provide community outreach and public meeting support for the project.

Our team will ensure that accurate information
regarding this project reaches targeted businesses
and the community in a timely, cost-effective manner.

Communication platforms are always tailored to the
needs of the community and businesses. Our goal is
to minimize the inconvenience of the community and
traveling public as they all play an important role in
the success of all projects. Ms. Barrientos’s ability to diverse communities makes her an asset throughout
the life of the contract.

Purpose | The scale of a project may warrant the
need for a Public Outreach Plan (Plan), which will be
the road map for stakeholders to navigate through
construction and support the project. It is intended to be a working document detailing new developments,
tracking the progress, and ultimately serving as the
primary resource to assist the agency in successfully
keeping the public informed about the project through
construction.

Community Outreach Goals and Objectives |
This public awareness plan will help share project/
concerns and expectations. The goal of community
outreach is to build trust and secure public support.
• Provide a regional-bilingual public awareness of the
project and develop bilingual collateral material
• Provide a consistent, two-way communications
approach.
• Ensure that the community understands the project
•
concerns by partnering with local agencies
Work Plan Approach | While it would seem practical
to duplicate other successful public outreach programs
we have delivered for other clients, our team does
not believe in the “cookie-cutter” approach. We
understand each project has a unique community with
varying needs, and require a public outreach program
includes research, planning, strategic implementation,
and thorough evaluation with measurable objectives;
all with a personal, humanized approach.

Research: Our team will research, as-needed,
the project’s target audience because a strong
communication is key to obtaining trust. Our
communication plan will correspond to the character
of the project area’s community. Collateral materials
to stakeholders and ensure that methods of
communication meet the needs of those individuals/
groups.

Planning: Based on the research above, our team
will develop a draft outreach plan with effective
communication tools that will be utilized as the
schedule progresses. The plan will be a living
document that will adjust according to the schedule
and needs.

Implementation: Upon the approval of the public
awareness campaign plan, our team will implement
elements of the outreach plan as directed by the
agency. The implementation process will be primarily
in the beginning of the project as it continues to
develop collateral material and disseminate according
to the schedule.

Evaluation: As the project moves forward, task
elements of the outreach plan will be evaluated from
different perspectives - the level of need and the value to the project. Our monthly logs and reports will assist the agency in making this decision.
105 CLICK HERE to Return to Agenda
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 13 The following includes activities that typically take
place during the post-construction phase of work.

As-Built Drawings | The DCCM team maintains a
red-lined set of “As-Built” plans in the construction
drawings are reviewed at the end of construction
to ensure accurate documentation of plan changes.

Following the review, they are transmitted to the
designer for electronic plan set updates, including the City’s signature, and archival storage.

Final Inspection and Punch-list | DCCM ensures
all relevant codes, permits, and standards. Final
inspections are conducted, and punch-lists of
incomplete work are issued. DCCM monitors punchprovides as-built plans. It also assists in coordinating, documentation for reimbursement.

Final Walkthrough |
inspections, monitors punch-list completion, and
walkthrough is scheduled and conducted with the City,
Caltrans, contractors, and design engineers. DCCM
coordinates any required corrections resulting from the project acceptance is coordinated with the City and
relevant agencies and utilities.

Finalized Documents | All project items, including
record drawings, contract bid items, claims, change
Item Closeout | All open contract items are closed
out and balanced, addressing item overruns and
underruns. Contract Change Orders are created if
necessary to adjust item prices.

Proposed Final Estimate | Depending on project
complexity, the DCCM Inspector can lead or assist
in preparing the Proposed Final Estimate and obtain
Contractor’s concurrence. This document is provided
after resolving any open claims.

Claims Report | The team focuses on problemsolving and documentation to avoid contractor claims.

In case claims are unavoidable, DCCM can tap into
expert resources to minimize impacts on project cost
and schedule. The Resident Engineer prepares a
Claims Report for outstanding and unresolved claims,
following Caltrans Construction Manual guidelines.

Project Report | A Final Project Report is created,
cost (including management and administration),
Contract Change Orders, Construction Claims,
and their resolutions, along with photo and video
documentation.

Electronic Files |
transmitted to the City in PDF format. Hardcopy project Final Acceptance |
is corrected, and all contract conditions are met.

A completed project is delivered to the City in
package, and all relevant codes, permits, and
standards.

Resources Available to Our Employees: All of our
laptops, cell phones, vehicles, safety equipment and
general inspection tools.

Software: Microsoft Word, Microsoft Excel,
Microsoft PowerPoint, Microsoft Project, Access,
Adobe Acrobat/Bluebeam, Bentley Microstation and
ContextCapture 3D Modeling.

Quality Control: Maintaining high-quality standards is
essential for the successful delivery of any project. We have established rigorous quality control procedures,
including regular inspections, audits, and corrective
action plans, to ensure that all project deliverables
meet the required standards. We will continue to
enforce these practices to ensure the project’s
success.

Risk Management: Identifying and mitigating
risks early is key to avoiding project delays and
cost overruns. We have developed a proactive risk
management approach, which includes a thorough
risk assessment at the project’s onset and regular
monitoring and mitigation strategies throughout the
project lifecycle.
106 CLICK HERE to Return to Agenda
Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 14 FAA GPS Enabled Site Photography:
model, a 2D orthophoto can be generated to scale, suitable for printing or use as a scaled background image in MicroStation. This advanced imaging technology enhances communication, mitigates risks, and minimizes potential schedule delays and cost overruns. Additionally, these images are valuable for public outreach, allowing the team to label ongoing construction tasks and post updates to the project website. The pilot has extensive experience with Bentley ContextCapture software, leveraging a robust server infrastructure. With decades of design expertise, thousands of hours in The following are additional in-house services that DCCM can offer should the City determine there is a need to help complete the project:

Public Outreach Collateral Examples: Our in-house Public Outreach team can create and manage the collateral needed to successfully keep the 107 CLICK HERE to Return to Agenda
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Five Hundred Thirty-Eight Thousand One Hundred Forty Dollars ($538,140) for the life of the Agreement encompassing the Initial and any Extended Terms (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made as time and materials, on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. 108 CLICK HERE to Return to Agenda
Role Weeks* Total Project Hours Hourly Rate*** Total Cost Hours Spent as of July
18, 2025
Remiaing Hours
Starting July 21,
2025
Additional Hours
Per Week (Straight
Time)
Additional Hours
Per Week
(Overtime
Equivalent)
Additional
Hours Per
Week (Double
Time)
No. of
Weeks
Additional
Hours
Additional
Cost Assumptions
Principal-In-Charge (as needed) 20 80 $ 285.00 $ 22,800.00 63 17 Resident Engineer (50% Time Commitment) 20 326 $ 249.00 $ 81,174.00 113.5 212.5 16 0 0 5 80 $ 19,920.00 two additional days per week for five weeks Office Engineer/Assistant Resident Engineer (50% Time Commitment) 20 325 $ 189.00 $ 61,425.00 112 213 16 0 0 5 80 $ 15,120.00 two additional days per week for five weeks Construction Inspector (100% Time Commitment)** 20 800 $ 179.00 $ 143,200.00 179 621 10 5 5 75 13,425.00 $
four hours of premium time and 1 hour of double time for five weeks
Construction Inspector (as needed) 20 28 $ 175.00 $ 4,900.00 24 4 40 30 5 5 375 65,625.00 $ One additional full time inspector for 13 hours per day.

Four hours premium and one hour double time.

Public Outreach Manager (as needed) 20 195 $ 169.00 $ 32,955.00 144 51 20 0 0 5 100 $ 16,900.00 50% additional time allocation for five weeks.

Public Outreach Assistant/Project Relations Support 20 200 $ 129.00 $ 25,800.00 140 60 20 0 0 5 100 $ 12,900.00 50% additional time allocation for five weeks.

Labor Compliance (as needed) 20 100.56805 $ 169.00 $ 16,996.00 10 90.56805
Total
Requested 810 $ 143,890.00
Public Outreach Materials (postcards, printing, postage….) $ 5,000.00 $ 5,000.00 Totals $ 394,250.00 785.5 1269.06805
Assumptions/Notes:
**Assuming full-time level of Inspection effort.
***If any night work is needed, these rates are inclusive of day and night work fees. Total Project $ 394,250.00 Construction Estimate: $7,000,000.00
Proposed Fee % of Construction
Capital

5.63%
Amendment No. 1 Calculations
Total Project including Amendment No. 1
$ 538,140.00
Southstar |DCCM: Cost Proposal - City of La Quinta Highway 111 Rehabilitation Project No. 2022-25- Revised July 22, 2025 *Assuming 90 working days per the RFP is 18 weeks to complete project with assumed two additional weeks for pre and post construction activities for key 109 CLICK HERE to Return to Agenda
110 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT

SERVICES WITH CLEARGOV, INC FOR BUDGETING AND TRANSPARENCY

SOFTWARE FOR A ONE-YEAR TERM EXTENSION AND ADDITION OF PERSONNEL

BUDGETING MODULE

RECOMMENDATION
Approve Amendment No. 1 to Agreement for Contracting Services with ClearGov Inc. for budgeting and transparency software for a one-year term extension and addition of personnel budgeting module; and authorize the City Manager to execute the Amendment.

EXECUTIVE SUMMARY
 The City executed a three-year agreement with ClearGov Inc. (ClearGov) for revenue and expenditure budgeting, including for the Capital Improvement Program, as well as for the financial transparency software, which expires June 30, 2026.
 Amendment No. 1 (Attachment 1) proposes a one-year term extension of the current services, as well as to add a personnel budgeting module in order to automate and replace existing manual spreadsheet processes.

FISCAL IMPACT
If approved, Amendment No. 1 would increase the total compensation by $74,588, for a total not to exceed amount of $187,097 under the agreement as detailed in the table below.

Funds are available in the Software Licenses Account No. 502-0000-60301 and will be budgeted according to the agreement for future fiscal years.

Term Services Cost
Initial Term
FY 2023/24 Implementation ($12,000) waived
FY 2023/24 Subscription- Budgeting and Financial Transparency $36,400 FY 2024/25 Subscription- Budgeting and Financial Transparency $37,492 FY 2025/26 Subscription- Budgeting and Financial Transparency $38,617 Grand Total: $112,509
Extended Term
FY 2024/25 Implementation ($3,600) waived
FY 2024/25 Training & Subscription (Pro-Rated) $ 4,747
FY 2025/26 Subscription- Personnel Budgeting $14,240
FY 2026/27 Subscription- Personnel Budgeting $14,667
FY 2026/27 Subscription- Budgeting and Financial Transparency $40,934 Grand Total: $187,097
CONSENT CALENDAR ITEM NO. 11
111 CLICK HERE to Return to Agenda

BACKGROUND/ANALYSIS
To automate and enhance the City’s budget process, in 2023, staff researched and participated in demonstrations with various software companies, and selected ClearGov to prove a modern cloud-based budgeting and financial transparency software based on its capabilities, properties, and its ability to integrate with the City’s existing financial system for data transfer.

The City executed an agreement with ClearGov, approved by Council in April 2024, for revenue and expenditure budgeting, including for the Capital Improvement Program, as well as for the financial transparency software; for a three-year term, expiring June 30, 2026, with an option to extend for two additional years.

Amendment No. 1 proposes a one-year term extension of the current services, from July 1, 2026, through June 30, 2027, as well as adding a personnel budgeting module, for an additional compensation of 74,588, for a total not to exceed amount of $187,097 under the agreement.

The addition of this module will automate the process of calculating, planning, forecasting, and budgeting of salaries and benefit costs, and increase efficiencies by eliminating the use of manual spreadsheets, and can be seamlessly integrated with the existing ClearGov budgeting software.

ALTERNATIVES – Staff does not recommend other alternatives.

Prepared by: Virginia Ortega, Finance Manager
Approved by: Claudia Martinez, Finance Director
Attachment: 1. Amendment No. 1 to Agreement for Contract Services with ClearGov, Inc. 112 CLICK HERE to Return to Agenda
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH CLEARGOV INC.

This Amendment No. 1 (“Amendment No. 1”) to Agreement for Contract Services ("Agreement”) is made and entered into as of the 1st day of July, 2025, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and ClearGov Inc. (“Contracting Party”).

RECITALS
WHEREAS, on or about July 1, 2023, the City and ClearGov Inc. entered into an Agreement to provide budgeting and transparency software for the City’s budget and strategic planning process, for a total not to exceed amount of $112,509. The term of the Agreement expires on June 30, 2026 (“Initial Term”); and WHEREAS, City and Contracting Party mutually agree to amend Section 1.1 Scope of Services to include the addition of the personnel budgeting module; and WHEREAS, City and Contracting Party mutually agree to amend Section 2.1 Contract Sum by increasing compensation by $33,654 to add personnel budgeting module and $40,934 for the budgeting module and transparency software module term extension, for a total not to exceed amount of $187,097 under the Agreement; and WHEREAS, pursuant to Section 3.4 Term, the City and Contracting Party mutually agree to extend the term of the Agreement for one additional year from July 1, 2026, through June 30, 2027 (“Extended Term”).

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

1. Section 1.1 Scope of Services is amended to read as follows:

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide budgeting and transparency software for the City’s budget and strategic planning process, as well as add the personnel budgeting module, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry ATTACHMENT 1 113 CLICK HERE to Return to Agenda
standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstance.

2. Section 2.1 Contract Sum is amended to read as follows:

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with Exhibit “B” (the “Schedule of Compensation”) for a total not to exceed amount of One Hundred Eighty-Seven Thousand Ninety-Seven Dollars ($187,097) (the “Contract Sum”), except as provided in Section 1.7.

3. Section 3.4 Term is amended to read as follows:

3.4 Term. Unless earlier terminated in accordance with provisions in Article 8.0 of this Agreement, the term of this Agreement shall commence on July 1, 2023, and terminate June 30, 2026 (“Initial Term”). This Agreement is being extended via Amendment No. 1 by mutual agreement of both parties for one additional year from July 1, 2026, to June 30, 2027 (“Extended Term”).

In all other respects, the original Agreement shall remain in effect.

IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 1 to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA ClearGov, Inc.
a California municipal corporation
____ _______________________
JON McMILLEN, City Manager Joe Eiskant, Market Development Executive
City of La Quinta, California
Dated: ___________________ Dated: ______________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Exhibit A
114 CLICK HERE to Return to Agenda
Scope of Services
Services to be Provided:

Contracting Party shall provide Budgeting and transparency software for the City’s budget and strategic planning process to include the following modules:
 Operational Budgeting
 Capital Budgeting
 Digital Budget Book
 ClearPlans
 Transparency
 Personnel Budgeting
Exhibit B
115 CLICK HERE to Return to Agenda
Schedule of Compensation
With the exception of compensation for Additional Services provided for in Section

2.3 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is One Hundred Eighty-Seven Thousand Ninety-Seven Dollars ($187,097) (the “Contract Sum”), except as provided in Section 1.7.

Term Services Cost
Initial Term
FY 2023/24 Implementation ($12,000) waived
FY 2023/24 Subscription- Budgeting and
Financial Transparency
$36,400
FY 2024/25 Subscription- Budgeting and
Financial Transparency
$37,492
FY 2025/26 Subscription- Budgeting and
Financial Transparency
$38,617
Grand Total: $112,509
Extended Term
FY 2024/25 Implementation ($3,600) waived
FY 2024/25 Training & Subscription (Pro-Rated) $ 4,747
FY 2025/26 Subscription- Personnel Budgeting $14,240
FY 2026/27 Subscription- Personnel Budgeting $14,667
FY 2026/27 Subscription- Budgeting and
Financial Transparency
$40,934
Grand Total: $187,097
116 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT

SERVICES WITH GOVINVEST INC FOR ACTUARIAL CONSULTING AND

TECHNOLOGY SERVICES FOR A TWO-YEAR TERM EXTENSION

RECOMMENDATION
Approve Amendment No. 3 to Agreement for Contract Services with GovInvest Inc. for actuarial consulting and technology services for a two-year term extension; and authorize the City Manager to execute the Amendment.

EXECUTIVE SUMMARY
• The City currently utilizes GovInvest Inc. for actuarial consulting and technology services that includes required annual pension and healthcare actuarial services in order to comply with Governmental Accounting Standards Board (GASB) Statements 68 and 75, which establish standards for the measurement, display, and recognition of Pension and Other Post-Employment Benefits (OPEB) expenses and liabilities. In addition, the City uses the labor costing and financial forecasting modules to support planning, forecasting, and budgeting activities. • In November 2020, Council awarded the actuarial consulting and technology services contract to GovInvest Inc, which expires December 31, 2025. • On July 19, 2022, Council approved Amendment No. 1 which included the addition of modules for labor costing and financial forecasting for the initial term. • On March 5, 2024, Council approved Amendment No. 2 which included the labor costing and financial forecasting extension for two additional years through December 31, 2025.
• Amendment No. 3 (Attachment 1) proposes a two-year extension through December 31, 2027.

FISCAL IMPACT
If approved, the cost for the two-year extension will be $100,000, for a total contract amount of $265,500 as summarized below:

CONSENT CALENDAR ITEM NO. 12
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Initial Term Services Cost
FY 2020/21 Pension/OPEB & Reporting $22,000
FY 2021/22 Pension/OPEB & Reporting $20,000
FY 2022/23 Pension/OPEB & Reporting $22,000
FY 2023/24 Pension/OPEB & Reporting $20,000
FY 2024/25 Pension/OPEB & Reporting $22,000
Grand Total: $106,000
Amendment No. 1
FY 2022/23 Labor Costing & Financial Forecasting $17,000 Amendment No. 2
FY 2023/24 Labor Costing & Financial Forecasting $17,000 FY 2024/25 Labor Costing & Financial Forecasting $25,500 Amendment No. 3
FY 2025/26 Pension/OPEB & Reporting and Labor
Costing & Financial Forecasting
$50,000
FY 2026/27 Pension/OPEB & Reporting and Labor
Costing & Financial Forecasting
$50,000
Grand Total: $265,500
Pension/OPEB and financial forecasting and labor costing software fees will be paid from the Information Technology Fund (Account No. 502-0000-60301, Software Licenses) and annual GASB reports from the Finance Department’s budget (Account No. 101-1006- 60104), Consultants.

BACKGROUND/ANALYSIS
In November 2020, Council awarded the actuarial consulting and technology services contract to GovInvest Inc, for an initial five-year term expiring December 31, 2025, with an option to extend for two additional years.

On July 19, 2022, Council approved Amendment No. 1 adding modules for labor costing and financial forecasting for fiscal year 2022/23, which included the implementation phase and six months of complimentary service from July – December 2022.

On March 5, 2024, Council approved Amendment No. 2 extending the modules for labor costing and financial forecasting services through fiscal years 2023/24 and 2024/25.

Amendment 3 proposes a two-year term extension through December 31, 2027, at $50,000 per fiscal year, for a total not to exceed amount of $100,000, bringing the total contract amount to $265,500.

ALTERNATIVES – Staff does not recommend other alternatives.

Prepared by: Claudia Martinez, Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. Amendment No. 3 to Agreement for Contract Services with GovInvest, Inc. 118 CLICK HERE to Return to Agenda
AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES
WITH GOVINVEST INC.

This Amendment No. 3 (“Amendment No. 3”) to Agreement for Contract Services ("Agreement”) is made and entered into as of the 1st day of July 2025, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and GovInvest Inc. (“Contracting Party”).

RECITALS
WHEREAS, on or about December 1, 2020, the City and GovInvest Inc. entered into an Agreement to provide services related to actuarial consulting and technology services, for a total not to exceed amount of $106,000. The term of the Agreement expires on December 31, 2025 (“Initial Term”); and
WHEREAS, Amendment 1, executed on or about June 29, 2022, amended Section 1.1 – Scope of Services and Section 2.1 – Contract Sum of the Agreement to respectively include the addition of the labor costing module and financial forecasting module for fiscal year 2022-23, and increased compensation by $17,000, for a total not to exceed amount of $123,000; and
WHEREAS, Amendment 2, executed on or about January 1, 2024, amended Section 1.1 – Scope of Services and Section 2.1 – Contract Sum of the Agreement to respectively include extend the additional labor costing module and financial forecasting module services for fiscal years 2023-24 and 2024-25, and increased compensation by $42,500, for a total not to exceed amount of $165,500; and WHEREAS, pursuant to Section 3.4 – Term, the City and Contracting Party mutually agree to extend the term of the Agreement for two additional years, from January 1, 2026, through December 31, 2027; and
WHEREAS, City and Contracting Party mutually agree to amend Section 2.1 – Contract Sum to increase compensation by $100,000 for the two-year extension of services, for a total not to exceed aggregate amount of $265,500.

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

1. Section 2.1 Contract Sum is amended to read as follows:

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with Exhibit “B” (the “Schedule of Compensation”) for a total not to exceed combined amount of Two Hundred Sixty-Five Thousand and Five Hundred Dollars ($265,500) for the life of the agreement, including the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7.

2. Section 3.4 Term is amended to read as follows:

3.4 Term. Unless earlier terminated in accordance with the provisions of Article 8.0 of this Agreement, the term of this agreement shall commence on January 1, 2021, and terminate on December 31, 2025 (“Initial Term”). Amendment No. 1 to this Agreement extends the term from January 1, 2026, through December 31, 2027.

In all other respects, the original Agreement shall remain in effect.

IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 3 to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA GovInvest, Inc.
a California municipal corporation
____ _______________________
JON McMILLEN, City Manager MAX STOFF, Director of
Customer Success
City of La Quinta, California
Dated: ___________________ Dated: ______________
ATTEST:

Dated: ______________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
120 CLICK HERE to Return to Agenda
Exhibit A
Scope of Services
Annual Fee Includes:
 Unlimited Logins: Credentials to access induvial cloud-based portals.  Portal Setup: Development of dedicated cloud-based portals.  Features & Reports: All features and reporting functions available within the cloud-based portal.  Setup, Support & Training: Dedicated support staff to assist in initial setup and unlimited ongoing training of the product and features. Refer to Implementation Steps below under User Training  Support Resources: Access to labor costing experts, training tools, webinars and conferences hosted by Company.  Expert Sessions: Scheduled training hosted by in-house finance, negotiations & budget experts, as well as peer government users with extensive experience using the product.  Internal Presentation Support: In-house finance, negotiations and budget experts to support in developing and reviewing presentations based on product usage.
 Dedicated Customer Success Manager: Specialist assigned to Client to facilitate communication with all available resources.

Implementation Steps
 Introductory 1-on-1 meeting between Customer’s project sponsor and GovInvest onboarding lead  Optional kick-off meeting with GovInvest onboarding lead and all customer stakeholders and others that will be involved in the onboarding process
 User training: Digital one-on-one or group sessions focused on setting up projects and using software to support Customer’s objectives.
 Project configuration: support the customer in building a cost project for their first bargaining group  Census building: Support the customer building their census file through development of costing elements built into software and within the validation process.  Validation: assist the customer in validating their results  Support: answer customer questions as they come up about modelling or validation Onboarding and implementation of the services included in this agreement, including data integration, data validation, training, and launch shall be completed by Customer with GovInvest onboarding team support. Implementation moves at pace of customer and their ability to compile appropriate data, understand MOU’s and GovInvest will support in software build out and representation of data.

Implementation Fee Includes Annual Fee Includes
Initial Logins Additional Logins
Initial Portal Setup Ongoing Maintenance
Current Features & Reports Future Features & Reports
Initial Setup & Training Future Support & Training
Current Support Resources Future Support Services
Expert Training Session Annual Expert Sessions
Internal Presentation Review (By Appointment) Ongoing Presentation Support (By Appointment) Dedicated Customer Success Manager Dedicated Customer Success Manager Cloud Based Downloads
Total Cost (Annual) Employee Results
Total Cost (Cumulative) Employees by Funding Source
Payroll (Annual) Cost by Funding Source
Difference from the Baseline (Annual) Accounts by Cost
Difference from Baseline (Cumulative) Accounts by Cost Accounting ID Cost Breakdown (Cumulative) Accounts by Employee Accounting ID Cost Detail (Annual) Accounts by Funding Source
Cost Category Breakdown (Cumulative) Employees by Account 121 CLICK HERE to Return to Agenda
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services provided for in Section

2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is Two Hundred Sixty-Five Thousand and Five Hundred Dollars ($265,500) (the “Contract Sum”) as detailed in the table below:

Initial Term Services Cost
FY 2020/21 Pension/OPEB & Reporting $22,000
FY 2021/22 Pension/OPEB & Reporting $20,000
FY 2022/23 Pension/OPEB & Reporting $22,000
FY 2023/24 Pension/OPEB & Reporting $20,000
FY 2024/25 Pension/OPEB & Reporting $22,000
Grand Total: $106,000
Amendment No. 1
FY 2022/23 Labor Costing & Financial Forecasting $17,000 Amendment No. 2
FY 2023/24 Labor Costing & Financial Forecasting $17,000 FY 2024/25 Labor Costing & Financial Forecasting $25,500 Amendment No. 3
FY 2025/26 Pension/OPEB & Reporting and Labor
Costing & Financial Forecasting
$50,000
FY 2026/27 Pension/OPEB & Reporting and Labor
Costing & Financial Forecasting
$50,000
Grand Total: $265,500
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City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2025

RECOMMENDATION
Receive and file revenue and expenditure report dated May 31, 2025.

EXECUTIVE SUMMARY
• The report summarizes the City’s year-to-date (YTD) and month-to-date (MTD) revenues and expenditures for May 2025 (Attachment 1).
• These reports are also reviewed by the Financial Advisory Commission.

FISCAL IMPACT – None

BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports:

Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2024 for fiscal year 2024/25.

Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year, including any carryovers from fiscal year 2023/24.

Period Activity – represents actual revenues received and expenditures outlaid in the reporting month.

Fiscal Activity – represents actual revenues received and expenditures outlaid YTD.

Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount.

Percent Used – represents the percentage activity as compared to budget YTD.

CONSENT CALENDAR ITEM NO. 13
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Revenues are not received uniformly throughout the year, resulting in peaks and valleys.

For example, large property tax payments are usually received in December and May.

Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings.

Prepared by: Rosemary Hallick, Principal Management Analyst Approved by: Claudia Martinez, Finance Director
Attachment: 1. Revenue and Expenditure Report for May 31, 2025

MTD YTD

Budget YTD

Budget
General Fund (GF) $10,371,753 $72,638,676 82.17% $62,613,569 75.55% All Funds $11,843,802 $114,651,839 51.73% $117,842,793 58.14%

MTD YTD
YTD Percent of
Budget YTD
YTD Percent of
Budget
General Fund $7,887,112 $56,792,801 51.44% $48,646,548 47.75% Payroll (GF) $4,927,879 $14,516,073 102.73% $10,417,546 77.80% All Funds $11,594,082 $115,038,315 47.15% $108,377,666 46.26% *Payroll for 2025 includes the $4.0 million pension liability payment sent to CalPERS May 2025 Revenues Comparison to 2024
May 2025 Expenditures Comparison to 2024
General Fund Non-General Fund
Transient Occupancy (Hotel) Tax $ 3,017,100 Lighting and Landscape District Assessments $ 430,846 Property Tax $ 2,898,635 County Sales Tax (Measure A) $ 190,711 Measure G Sales Tax $ 1,595,277 SilverRock Green Fees $ 174,814 Sales Tax $ 1,338,934 Allocated Interest $ 171,539
FEMA(1) $ 256,351 Gas Tax $ 132,423
General Fund Non-General Fund
Contribution to PERS for Pension Liability $ 4,000,000 Capital Improvement Program (CIP) - Construction(2) $ 1,385,572 Sheriff Contract (March) $ 1,509,930 SilverRock Maintenance(3) $ 727,223 Parks Landscape Maintenance Contract $ 186,964 CIP - Design(4) $ 381,513 Contract Legal Services $ 102,558 Lighting & Landscape Maintenance Contract $ 260,250 Marketing and Tourism Promotions $ 94,052 CIP- Professional Services(5) $ 98,353 (4)CIP Design: Citywide drainage, irrigation master plan, Fritz Burns Park, Cultural Campus, PW Yard, and Avenue 50 bridge. (1)FEMA: This is reimbursement money for repairs/cleanup related to post-tropical storm Hilary in August 2023 (3)CIP Professional Services: Consulting expenses associated with multiple ongoing capital improvement projects. (3)SilverRock Maintenance: Includes turf replacement project Top Five Revenue/Income Sources for May
Top Five Expenditures/Outlays for May
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Page 1 of 3 ends

City Council Month Expense & Revenue Report
Group Summary
For Fiscal: 2024/25 Period Ending: 05/31/2025
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Fun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 82,714,300.00 88,402,804.00 10,371,753.06 72,638,675.52 -15,764,128.48 82.17% 105 - DISASTER RECOVERY FUND 30,000.00 30,000.00 0.00 79,148.98 49,148.98 263.83% 201 - GAS TAX FUND 2,589,000.00 2,589,000.00 132,423.16 2,181,734.41 -407,265.59 84.27% 202 - LIBRARY & MUSEUM FUND 3,143,000.00 3,143,000.00 304.50 1,986,393.07 -1,156,606.93 63.20% 203 - PUBLIC SAFETY FUND (MEASURE G) 5,000.00 5,000.00 0.00 1,449.75 -3,550.25 29.00% 210 - FEDERAL ASSISTANCE FUND 190,000.00 168,933.00 0.00 17.16 -168,915.84 0.01% 212 - SLESA (COPS) FUND 103,000.00 103,000.00 41,666.67 198,949.41 95,949.41 193.15% 215 - LIGHTING & LANDSCAPING FUND 4,000,500.00 4,000,500.00 430,846.38 3,504,771.60 -495,728.40 87.61% 221 - AB 939 - CALRECYCLE FUND 80,000.00 80,000.00 17,897.71 67,717.61 -12,282.39 84.65% 223 - MEASURE A FUND 2,025,000.00 2,025,000.00 190,711.46 1,450,745.96 -574,254.04 71.64% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 13,000.00 13,000.00 0.00 0.00 -13,000.00 0.00% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,500.00 5,500.00 0.00 0.00 -5,500.00 0.00% 230 - CASp FUND, AB 1379 21,000.00 21,000.00 1,430.00 16,298.05 -4,701.95 77.61% 231 - SUCCESSOR AGCY PA 1 RORF 20,260,000.00 20,260,000.00 72.12 5,177,704.51 -15,082,295.49 25.56% 235 - SO COAST AIR QUALITY FUND 54,500.00 54,500.00 0.00 26,211.28 -28,288.72 48.09% 237 - SUCCESSOR AGCY PA 1 ADMIN 13,820.00 13,820.00 0.00 1,483.75 -12,336.25 10.74% 241 - HOUSING AUTHORITY 1,452,000.00 1,452,000.00 83,928.53 1,182,035.61 -269,964.39 81.41% 243 - RDA LOW-MOD HOUSING FUND 60,000.00 60,000.00 0.00 31,085.01 -28,914.99 51.81% 247 - ECONOMIC DEVELOPMENT FUND 40,000.00 40,000.00 12,150.00 48,584.62 8,584.62 121.46% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 18,000.00 18,000.00 0.00 79,607.36 61,607.36 442.26% 250 - TRANSPORTATION DIF FUND 540,000.00 540,000.00 4,009.00 438,971.97 -101,028.03 81.29% 251 - PARKS & REC DIF FUND 253,000.00 253,000.00 2,106.00 119,801.80 -133,198.20 47.35% 252 - CIVIC CENTER DIF FUND 103,000.00 103,000.00 1,230.00 89,676.96 -13,323.04 87.07% 253 - LIBRARY DEVELOPMENT DIF 50,000.00 50,000.00 397.00 20,247.00 -29,753.00 40.49% 254 - COMMUNITY & CULTURAL CENTERS DIF 105,000.00 105,000.00 956.00 57,279.52 -47,720.48 54.55% 257 - FIRE PROTECTION DIF 53,000.00 53,000.00 369.00 27,371.70 -25,628.30 51.64% 259 - MAINTENANCE FACILITIES DIF FUND 47,000.00 47,000.00 313.00 29,827.48 -17,172.52 63.46% 270 - ART IN PUBLIC PLACES FUND 158,000.00 158,000.00 18,879.18 150,079.25 -7,920.75 94.99% 299 - INTEREST ALLOCATION FUND 0.00 0.00 171,539.37 5,006,605.11 5,006,605.11 0.00% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,500.00 1,500.00 0.00 -1.10 -1,501.10 0.07% 401 - CAPITAL IMPROVEMENT PROGRAMS 27,218,109.00 82,681,975.06 58,138.14 9,497,040.74 -73,184,934.32 11.49% 501 - FACILITY & FLEET REPLACEMENT 1,705,000.00 1,600,000.00 0.00 1,162,291.01 -437,708.99 72.64% 502 - INFORMATION TECHNOLOGY 2,276,708.00 3,200,000.00 12,804.36 2,409,865.80 -790,134.20 75.31% 503 - PARK EQUIP & FACILITY FUND 500,000.00 2,100,000.00 0.00 767,271.22 -1,332,728.78 36.54% 504 - INSURANCE FUND 1,363,230.00 1,371,842.00 0.00 1,023,025.15 -348,816.85 74.57% 601 - SILVERROCK RESORT 5,484,500.00 6,634,500.00 205,784.23 4,677,380.58 -1,957,119.42 70.50% 760 - SUPPLEMENTAL PENSION PLAN 7,000.00 7,000.00 0.00 5,451.51 -1,548.49 77.88% 761 - CERBT OPEB TRUST 40,000.00 40,000.00 0.00 100,199.89 60,199.89 250.50% 762 - PARS PENSION TRUST 200,000.00 200,000.00 84,092.69 396,839.38 196,839.38 198.42% Report Total: 156,922,667.00 221,630,874.06 11,843,801.56 114,651,838.63 -106,979,035.43 51.73% ATTACHMENT 1
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
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City Council Month Expense & Revenue Report
Group Summary
For Fiscal: 2024/25 Period Ending: 05/31/2025
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Fun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 83,331,665.00 108,295,599.50 7,887,111.87 56,792,801.15 51,502,798.35 52.44% 105 - DISASTER RECOVERY FUND 0.00 4,993,504.00 0.00 4,993,504.00 0.00 100.00% 201 - GAS TAX FUND 3,443,100.00 5,777,102.40 78,731.72 2,180,639.70 3,596,462.70 37.75% 202 - LIBRARY & MUSEUM FUND 2,555,615.00 5,002,841.92 29,060.86 1,494,991.89 3,507,850.03 29.88% 203 - PUBLIC SAFETY FUND (MEASURE G) 0.00 20,375.54 0.00 0.00 20,375.54 0.00% 210 - FEDERAL ASSISTANCE FUND 198,500.00 177,433.00 0.00 13,915.00 163,518.00 7.84% 212 - SLESA (COPS) FUND 100,000.00 100,000.00 0.00 93,344.25 6,655.75 93.34% 215 - LIGHTING & LANDSCAPING FUND 3,957,700.00 4,538,300.00 471,636.79 3,496,034.27 1,042,265.73 77.03% 220 - QUIMBY FUND 0.00 262,685.00 0.00 0.00 262,685.00 0.00% 221 - AB 939 - CALRECYCLE FUND 200,000.00 200,000.00 14,326.44 87,477.59 112,522.41 43.74% 223 - MEASURE A FUND 2,335,000.00 4,456,986.26 0.00 215,620.98 4,241,365.28 4.84% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,000.00 12,000.00 0.00 11,373.33 626.67 94.78% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000.00 5,000.00 0.00 4,204.20 795.80 84.08% 230 - CASp FUND, AB 1379 5,500.00 5,500.00 489.60 1,312.00 4,188.00 23.85% 231 - SUCCESSOR AGCY PA 1 RORF 4,452,755.00 4,452,755.00 0.00 16,681,324.79 -12,228,569.79 374.63% 235 - SO COAST AIR QUALITY FUND 40,000.00 40,000.00 0.00 13,987.88 26,012.12 34.97% 237 - SUCCESSOR AGCY PA 1 ADMIN 10,000.00 10,000.00 0.00 5,655.00 4,345.00 56.55% 241 - HOUSING AUTHORITY 1,715,440.00 1,961,615.00 96,053.58 1,352,770.77 608,844.23 68.96% 243 - RDA LOW-MOD HOUSING FUND 250,000.00 350,000.00 0.00 300,800.00 49,200.00 85.94% 247 - ECONOMIC DEVELOPMENT FUND 31,500.00 31,500.00 0.00 5,170.74 26,329.26 16.42% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 250,000.00 657,003.00 0.00 746,407.31 -89,404.31 113.61% 250 - TRANSPORTATION DIF FUND 1,579,109.00 2,837,567.34 0.00 405,499.79 2,432,067.55 14.29% 251 - PARKS & REC DIF FUND 0.00 843,615.24 0.00 62,573.44 781,041.80 7.42% 252 - CIVIC CENTER DIF FUND 0.00 249,925.00 0.00 0.00 249,925.00 0.00% 253 - LIBRARY DEVELOPMENT DIF 15,000.00 15,000.00 0.00 11,910.00 3,090.00 79.40% 254 - COMMUNITY & CULTURAL CENTERS DIF 500,000.00 625,000.00 0.00 0.00 625,000.00 0.00% 259 - MAINTENANCE FACILITIES DIF FUND 100,000.00 280,000.00 0.00 0.00 280,000.00 0.00% 270 - ART IN PUBLIC PLACES FUND 233,000.00 741,798.97 3,074.00 172,748.58 569,050.39 23.29% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,500.00 1,500.00 0.00 0.00 1,500.00 0.00% 401 - CAPITAL IMPROVEMENT PROGRAMS 27,218,109.00 80,705,498.86 1,877,437.13 15,335,753.52 65,369,745.34 19.00% 501 - FACILITY & FLEET REPLACEMENT 1,628,750.00 2,665,833.55 36,313.16 1,492,689.63 1,173,143.92 55.99% 502 - INFORMATION TECHNOLOGY 3,217,945.00 3,367,945.00 156,390.48 1,914,586.64 1,453,358.36 56.85% 503 - PARK EQUIP & FACILITY FUND 2,000,000.00 2,700,000.00 2,424.75 700,498.67 1,999,501.33 25.94% 504 - INSURANCE FUND 1,058,000.00 1,058,000.00 572.17 1,047,073.99 10,926.01 98.97% 601 - SILVERROCK RESORT 5,365,000.00 6,515,000.00 937,603.70 5,358,458.23 1,156,541.77 82.25% 760 - SUPPLEMENTAL PENSION PLAN 12,850.00 12,850.00 0.00 12,832.86 17.14 99.87% 761 - CERBT OPEB TRUST 1,500.00 1,500.00 0.00 1,184.34 315.66 78.96% 762 - PARS PENSION TRUST 30,000.00 30,000.00 2,855.81 31,170.14 -1,170.14 103.90% Report Total: 145,854,538.00 244,001,234.58 11,594,082.06 115,038,314.68 128,962,919.90 47.15% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
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Fund # Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund.
105 Disaster Recovery Fund
Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities.

Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources.
220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA).
235 SO Coast Air Quality Fund (AB2766, PM10) Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766.
237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,.
244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land and transfers from General Fund for future economic development. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements.

This bond was fully paid in October 2018.
401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account) For all pension-related benefits and unfunded liabilities.

Fund Descriptions

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City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED JULY 11 AND 18, 2025

RECOMMENDATION
Approve demand registers dated July 11 and 18, 2025.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 6,296,606.28
Successor Agency of RDA $ -
Housing Authority $ 457,537.97
$ 6,754,144.25

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for July 11 and 18, 2025. There was no check run the week of July 4, 2025, due to the holiday.

Warrants Issued:
217258-217359 $ 2,399,613.47
241-260 EFT $ 93,945.67
217361-217424 $ 2,008,135.26
261-265 EFT $ 2,116.12
Wire Transfers $ 1,583,302.15
Payroll Tax Transfers $ 125,274.34
Payroll Direct Deposit $ 541,757.24
$ 6,754,144.25
*Check number 217360, payable to Southern California Gas Company, w ill be reported on a future Demand Register Report
CONSENT CALENDAR ITEM NO. 14
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Vendor Account Name Amount Purpose
Riverside County Sheriff Department(1) Various $1,306,034.28 Police Services California Joint Powers Insurance Liability Insurance
& Workers Comp
Premium
$772,666.00 Liability & Workers
Compensation Insurance
Premiums
Visual Edge IT, Inc.(1) Consultants &
Computers
$301,363.24 IT Services & Equipment
Tyler Technologies Software Licenses $155,460.96 Permitting & Licensing Software
Coachella Valley Association of
Governments(1)
Various $140,917.29 Homeless Prevention Program
Funding and Arts & Music Line
Share Payments
(1) Payments were made 07/11/25 & 07/18/25.

Wire Transfers: Twenty-one transfers totaled $1,583,302. Of this amount, $602,286 was to SilverRock Phase 1 LLC for Debtor-in-Possession financing, and $599,877 was to Landmark. (See Attachment 2 for a complete listing).

Purchase Orders/Contracts: As a normal course of operations, any purchase order (PO) over $50,000 must go to City Council for individual consideration. Additional POs under this threshold are reported quarterly for review. See attached list (Attachment 3) for POs with a value of $25,000 to $50,000 that were issued from April 1 to June 30.

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers

2. Wire Transfers

3. Purchase Orders
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Maturity California Credit Union CD $ 244,000 6/30/2025 5.100% 5.100% Maturity Federal Home Loan Banks Agency $ 300,000 6/30/2025 0.680% 0.680% Purchase United States Treasury Treasury Note $ 1,000,000 7/8/2025 4.000% 3.960% Maturity Farmers & Merchants Bank CD $ 249,000 7/14/2025 0.900% 0.900% 130 CLICK HERE to Return to Agenda
7/25/2025 6:41:20 PM Page 1 of 9
Demand Register
Packet: APPKT04229 - 07/11/2025 DR
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
AGUIRRE, JOHNNY 241 FY 24/25 WELLNESS DOLLARS REIMB J.… Annual Wellness Dollar Reim… 101-1004-50252 119.61 BATRES, JESSE 242 FY 24/25 WELLNESS DOLLARS REIMB J.B… Annual Wellness Dollar Reim… 101-1004-50252 200.00 BERUMEN, ALFRED 243 FY 24/25 WELLNESS DOLLARS REIMB A.… Annual Wellness Dollar Reim… 101-1004-50252 179.53 CISNEROS, JOSE 244 FY 24/25 WELLNESS DOLLARS REIMB J.C… Annual Wellness Dollar Reim… 101-1004-50252 184.88 CONTRERAS, HAROLD 245 FY 24/25 WELLNESS DOLLARS REIMB H.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 GAMEZ VASQUEZ, ELMER 246 FY 24/25 WELLNESS DOLLARS REIMB E.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 LYNCH, NATHAN 247 FY 24/25 WELLNESS DOLLARS REIMB N.… Annual Wellness Dollar Reim… 101-1004-50252 162.36 MARTINEZ, TANIA 248 FY 24/25 WELLNESS DOLLARS REIMB T.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 MCMILLEN, JON 249 FY 24/25 WELLNESS DOLLARS REIMB J.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 MOLINA, ELIZABETH 250 FY 24/25 WELLNESS DOLLARS REIMB E.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 NELSON, JENNIFER 251 FY 24/25 WELLNESS DOLLARS REIMB J.N… Annual Wellness Dollar Reim… 101-1004-50252 200.00 REGALADO ARAUJO, LUIS 252 FY 24/25 WELLNESS DOLLARS REIMB L.R… Annual Wellness Dollar Reim… 101-1004-50252 194.65 REYES, LUCAS 253 FY 24/25 WELLNESS DOLLARS REIMB L.R… Annual Wellness Dollar Reim… 101-1004-50252 200.00 RUTAN & TUCKER 254 1031537 - REIMBURSEMENT MATTERS Developer Deposits 101-0000-22810 6,965.00 RUTAN & TUCKER 254 1031534 - RETAINER Attorney 101-1003-60153 13,200.00 RUTAN & TUCKER 254 1031532 - CODE ENFORCEMENT Attorney 101-1003-60153 1,431.00 RUTAN & TUCKER 254 1031536 - WASHINGTON PLAZA PATH O… Attorney 101-1003-60153 1,290.00 RUTAN & TUCKER 254 1031538 - POWER TO THE PEOPLE Attorney 101-1003-60153 1,230.00 RUTAN & TUCKER 254 1031530- PERSONNEL GENERAL Attorney 101-1003-60153 30.00 RUTAN & TUCKER 254 1031535 - RESPONSES FOR PUBLIC REC… Attorney 101-1003-60153 22,959.82 RUTAN & TUCKER 254 1031528 - GENERAL IP Attorney 101-1003-60153 84.00 RUTAN & TUCKER 254 1031539 - SURPLUS LAND DISPOSITIONS Attorney 101-1003-60153 990.00 RUTAN & TUCKER 254 1031529 - GENERAL Attorney 101-1003-60153 4,746.81 RUTAN & TUCKER 254 1031531 - LITIGATION Attorney/Litigation 101-1003-60154 1,413.00 SUDAKOFF, TOBY A. 255 FY 24/25 WELLNESS DOLLARS REIMB T.… Annual Wellness Dollar Reim… 101-1004-50252 195.75 TORRES-ZAZUETA, SERGIO 256 FY 24/25 WELLNESS DOLLARS REIMB S.… Annual Wellness Dollar Reim… 101-1004-50252 190.30 TRIPLETT, ALCADIA 257 OFFICE SUPPLIES REIMB C.TRIPLETT Office Supplies 101-1004-60400 59.79 URIAS, LUIS RAUL 258 FY 24/25 WELLNESS DOLLARS REIMB L.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 YU, PUI TING 260 FY 24/25 WELLNESS DOLLARS REIMB P.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 ADVEXURE LLC 217258 DJI AVATA 2 CARE Special Enforcement Funds 101-2001-60175 99.00 ADVEXURE LLC 217258 DJI MATRICE 4 BATTERY Special Enforcement Funds 101-2001-60175 690.00 ADVEXURE LLC 217258 DJI AVATA 2 LIGHT KIT Special Enforcement Funds 101-2001-60175 169.00 ADVEXURE LLC 217258 DJI AVATA 2 REMOTE CONTROLLER Special Enforcement Funds 101-2001-60175 219.00 ADVEXURE LLC 217258 DJI MATRICE 4 THERMAL Special Enforcement Funds 101-2001-60175 7,849.00 ADVEXURE LLC 217258 DJI MATRICE 4 SPOTLIGHT Special Enforcement Funds 101-2001-60175 430.00 ADVEXURE LLC 217258 SOURCEWELL CONTRACT 011223-ADX D… Special Enforcement Funds 101-2001-60175 -559.70 ADVEXURE LLC 217258 DJI MATRICE 4 AND AVATA 2 TAXES Special Enforcement Funds 101-2001-60175 816.88 ADVEXURE LLC 217258 DJI MATRICE 4 SPEAKER Special Enforcement Funds 101-2001-60175 290.00 ADVEXURE LLC 217258 DJI AVATA 2 HARDCASE Special Enforcement Funds 101-2001-60175 249.00 ADVEXURE LLC 217258 2ND DRONE DJI AVATA 2 FLY Special Enforcement Funds 101-2001-60175 1,199.00 AIR & HOSE SOURCE, INC. 217259 PARTS Operating Supplies 101-7003-60420 80.20 ALL PRO BEVERAGE INC 217260 COFFEE SUPPLIES FOR LOBBY MACHINE Citywide Supplies 101-1007-60403 881.51 AMERICAN PLANNING ASSOC… 217262 FY 25/26 APA MEMBERSHIP C.FLORES Membership Dues 101-6002-60351 150.00 ANDERSON COMMUNICATI… 217264 06/2025 - PUBLIC SAFETY RADIO RENTA… Mobile/Cell Phones/Satellites 101-2002-61304 374.00 AYON, UBALDO 217266 FY 24/25 WELLNESS DOLLARS REIMB U.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 BIG BROTHERS BIG SISTERS 217267 FY 24/25 COMMUNITY SERVICE GRANT Grants & Economic Develop… 101-3001-60510 5,000.00 BLUECOSMO 217268 05/23-06/22/25 - EOC SATELLITE PHON… Mobile/Cell Phones/Satellites 101-2002-61304 200.85 BLUECOSMO 217268 06/23-07/22/25 - EOC SATELLITE PHON… Mobile/Cell Phones/Satellites 101-2002-61304 231.75 BLUETRITON BRANDS INC 217269 05/13-06/12/25 - CITYWIDE DRINKING … Citywide Supplies 101-1007-60403 259.00 BUREAU VERITAS NORTH A… 217271 04/2025 - ONCALL BUILDING PLAN REVI… Plan Checks 101-6003-60118 33,800.31 BUREAU VERITAS NORTH A… 217271 05/1-05/09/25 - ONCALL BUILDING PLA… Plan Checks 101-6003-60118 4,500.00 CALIFORNIA BARRICADE, INC. 217272 07/2025 - CONSTRUCTION BARRICADES Contingency for Operations 101-1002-60510 864.00 CALIFORNIA MUNICIPAL TRE… 217274 FY 25/26 - CMTA MEMBERSHIP R.HALLI… Membership Dues 101-1006-60351 125.00 ATTACHMENT 1
131 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount CALIFORNIA PARK & RECREA… 217275 09/01/25-08/31/26 - CPRS MEMBERSHI… Membership Dues 101-3005-60351 145.00 CHARTER COMMUNICATIONS… 217277 06/16-07/15/25 - FS #32 CABLE (3201) Cable/Internet - Utilities 101-2002-61400 101.71 CHARTER COMMUNICATIONS… 217277 06/29-07/28/25 - FS #32 INTERNET (350… Cable/Internet - Utilities 101-2002-61400 99.99 CHARTER COMMUNICATIONS… 217277 06/24-07/23/25 - FS #93 CABLE (4001) Cable/Internet - Utilities 101-2002-61400 120.02 CHILDREN'S DISCOVERY MUS… 217279 FY 24/25 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 5,000.00 CLEARSOURCE FINANCIAL C… 217281 2025 MASTER FEE SCHEDULE COMPREH… Professional Services 101-1005-60103 19,200.00 COACHELLA VALLEY ASSOC O… 217282 03/2025 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 10,324.67 COACHELLA VALLEY ASSOC O… 217282 04/2025 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 29.25 COACHELLA VALLEY ASSOC O… 217282 04/2025 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 5,563.37 COACHELLA VALLEY WATER D… 217284 WATER SERVICE Water -Pioneer Park - Utilities 101-3005-61207 1,012.48 COACHELLA VALLEY WATER D… 217284 WATER SERVICE Water - Utilities 101-2002-61200 117.53 COACHELLA VALLEY WATER D… 217284 WATER SERVICE Water -Eisenhower Park - Util… 101-3005-61203 196.19 COACHELLA VALLEY WATER D… 217284 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 3,012.86 COACHELLA VALLEY WATER D… 217284 WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 141.67 COACHELLA VALLEY WATER D… 217284 WATER SERVICE Water - Utilities 101-3008-61200 856.40 CONVERGINT TECHNOLOGIES… 217286 06/2025 - CITYWIDE CAMERA SYSTEM … Public Safety Camera System… 101-2001-60692 2,123.17 COSTAR REALTY INFORMATI… 217287 06/2025 - RETAIL DEVELOPMENT INFO… Membership Dues 101-1002-60351 944.21 COSTAR REALTY INFORMATI… 217287 07/01/25-05/31/26 RETAIL DEVELOPM… Membership Dues 101-1002-60351 10,386.31 COUNTY OF RIVERSIDE 217288 FY 25/26 LAFCO FEES Membership Dues 101-1002-60351 9,616.01 COUNTY OF RIVERSIDE 217289 04/01-06/30/25 EMERGENCY SVCS COO… Fire Service Costs 101-2002-60139 11,250.00 COUNTY OF RIVERSIDE 217290 08/01/25-07/31/26 - LQ PARK SNACK B… Annual Permits/Inspections 101-3008-60196 170.00 COUNTY OF RIVERSIDE PUBL… 217291 06/2025 - RADIO MAINTENANCE Operating Supplies 101-2001-60420 253.98 CRAFCO, INC 217292 LINE PAINT SPRAYER- GRACO 3900 LINE … Tools/Equipment 101-7003-60432 8,742.00 CRAFCO, INC 217292 LINE PAINT SPRAYER- GRACO 3900 LINE … Tools/Equipment 101-7003-60432 500.00 CRAFCO, INC 217292 LINE PAINT SPRAYER- GRACO 3900 LINE … Tools/Equipment 101-7003-60432 764.93 DEPARTMENT OF ANIMAL SE… 217295 05/2025 - ANIMAL SERVICES Animal Shelter Contract Servi… 101-6004-60197 31,914.36 DEPARTMENT OF JUSTICE 217296 05/2025 - BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 70.00 DEPARTMENT OF JUSTICE 217296 07/2024 - BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 35.00 DESERT CONCEPTS CONSTR… 217297 CIVIC CENTER CAMPUS PAVERS INSTALL… Maintenance/Services 101-3005-60691 5,860.00 DESERT CONCEPTS CONSTR… 217297 6/24-6/26/25 CIVIC CENTER CAMPUS T… Maintenance/Services 101-3005-60691 2,160.00 DESERT CONCEPTS CONSTR… 217297 BEAR CREEK TRAIL IRRIGATION MODIFI… Maintenance/Services 101-3005-60691 9,885.00 DESERT CONCEPTS CONSTR… 217297 CONCRETE REPAIR BLACKHAWK WAY Maintenance/Services 101-7003-60691 4,995.00 DESERT RESORT MANAGEM… 217298 06/2025 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 DESERT SANDS EDUCATION … 217299 FY 24/25 COMMUNITY SERVICE GRANT Grants & Economic Develop… 101-3001-60510 500.00 DISH NETWORK 217300 06/22-07/21/25 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 114.71 EWING IRRIGATION PRODUC… 217301 IRRIGATION PARTS Materials/Supplies 101-3005-60431 1,226.06 EWING IRRIGATION PRODUC… 217301 IRRIGATION PARTS Materials/Supplies 101-3005-60431 736.86 EWING IRRIGATION PRODUC… 217301 IRRIGATION PART Materials/Supplies 101-3005-60431 219.70 FEDEX 217302 06/24/25 - OVERNIGHT MAIL Postage 101-1007-60470 15.71 FIRST CHOICE A/C & HEATING… 217303 CH HVAC REPAIRS HVAC 101-3008-60667 264.00 FIRST CHOICE A/C & HEATING… 217303 CH HVAC MAINTENANCE HVAC 101-3008-60667 683.95 FIRST CHOICE A/C & HEATING… 217303 CH HVAC MAINTENANCE HVAC 101-3008-60667 1,741.50 FIRST CHOICE A/C & HEATING… 217303 CH HVAC REPAIRS HVAC 101-3008-60667 1,807.00 FIRST CHOICE A/C & HEATING… 217303 CH HVAC MAINTENANCE HVAC 101-3008-60667 1,656.00 FIRST CHOICE A/C & HEATING… 217303 CH HVAC REPAIRS HVAC 101-3008-60667 556.00 FIRST CHOICE A/C & HEATING… 217303 FS #70 HVAC MAINTENANCE & REPAIR Maintenance/Services 101-2002-60691 2,689.00 FIRST CHOICE A/C & HEATING… 217303 WC HVAC MAINTENANCE & REPAIR HVAC 101-3008-60667 1,654.50 FIRST CHOICE A/C & HEATING… 217303 FS #70 HVAC MAINTENANCE Maintenance/Services 101-2002-60691 2,156.00 FIRST CHOICE A/C & HEATING… 217303 FS #32 HVAC REPAIRS Maintenance/Services 101-2002-60691 808.60 FIRST CHOICE A/C & HEATING… 217303 WC HVAC CONDENSER COIL REPLACEM… HVAC 101-3008-60667 10,842.00 FIRST CHOICE A/C & HEATING… 217303 CH HVAC MAINTENANCE HVAC 101-3008-60667 1,400.00 FIRST CHOICE A/C & HEATING… 217303 CH HVAC REPAIRS HVAC 101-3008-60667 322.00 FIRST CHOICE A/C & HEATING… 217303 CH HVAC DIAGNOSTIC ANALYSIS HVAC 101-3008-60667 79.00 FREEDOM FOREVER SOUTHE… 217304 PERMIT REFUND BSAP2025-0013 Building Permits 101-0000-42400 114.52 FREEDOM FOREVER SOUTHE… 217304 PERMIT REFUND BSAP2025-0023 Building Permits 101-0000-42400 5.89 FREEDOM FOREVER SOUTHE… 217304 PERMIT REFUND BSAP2025-0035 Building Permits 101-0000-42400 101.79 FREEDOM FOREVER SOUTHE… 217304 PERMIT REFUND BSAP2025-0048 Building Permits 101-0000-42400 114.52 GALLS LLC 217306 UNIFORMS G.DUCHENE Uniforms 101-6004-60690 101.48 GALLS LLC 217306 CODE UNIFORMS Uniforms 101-6004-60690 241.83 GALLS LLC 217306 CODE UNIFORMS S. TORRES-ZAZUETA Uniforms 101-6004-60690 199.39 132 CLICK HERE to Return to Agenda
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7/25/2025 6:41:20 PM Page 3 of 9
Vendor Name Payment Number Description (Item) Account Name Account Number Amount GANNETT CALIFORNIA LOCAL… 217307 06/20/25 - HWY 111/ADAMS DRIVE-TH… Advertising 101-6002-60450 517.19 GANNETT CALIFORNIA LOCAL… 217307 06/04/25 - FY 25/26 CAPITAL IMPROVE… Advertising 101-7002-60450 306.84 GRAINGER 217312 HEADRAIL- FB PARK Materials/Supplies 101-3008-60431 342.65 GRAINGER 217312 INSWING DOOR KIT FOR LQ PARK Materials/Supplies 101-3008-60431 359.53 GRAINGER 217312 PARTITION COLUMN FOR LQ PARK Materials/Supplies 101-3008-60431 171.32 GRAINGER 217312 MAINTENANCE ABSORBENT Operating Supplies 101-7003-60420 185.69 GRAINGER 217312 TARPS Operating Supplies 101-7003-60420 1,055.63 HIGH TECH IRRIGATION INC 217316 IRRIGATION PARTS Materials/Supplies 101-3005-60431 69.20 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 1,508.03 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Civic Center Park - U… 101-3005-61103 1,200.75 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Fritz Burns Park - Uti… 101-3005-61105 939.35 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 4,440.93 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Sports Complex - Uti… 101-3005-61106 3,013.48 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Community Park - U… 101-3005-61109 1,488.04 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Velasco Park - Utiliti… 101-3005-61111 20.84 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Eisenhower Park - U… 101-3005-61113 24.92 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Desert Pride - Utiliti… 101-3005-61114 19.59 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 18,419.98 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 2,171.20 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Monticello Park - Uti… 101-3005-61102 19.42 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Colonel Paige - Utilit… 101-3005-61108 103.02 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Community Park - U… 101-3005-61109 5,283.14 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Adams Park - Utiliti… 101-3005-61110 58.47 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electricity - Charging Stations 101-3008-61102 865.74 JOHNSTONE SUPPLY 217319 HVAC AIR FILTERS HVAC 101-3008-60667 1,428.49 JOHNSTONE SUPPLY 217319 HVAC AIR FILTERS HVAC 101-3008-60667 49.33 KILEY & ASSOCIATES 217320 06/2025 - FEDERAL LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 KONE INC 217321 07/01-09/30/25 - CH ELEVATOR MAINT… Maintenance/Services 101-3008-60691 738.60 LANCE, SOLL, & LUNGHARD L… 217322 FY 23/24 STATE CONTROLLERS REPORT Professional Services 101-1006-60103 4,240.00 LANCE, SOLL, & LUNGHARD L… 217322 FY 24/25 INTERIM AUDIT/GANN LIMIT S… Auditors 101-1006-60106 29,815.00 MAGALLON, ARMANDO 217324 01/17-05/22/25 TUITION REIMB A.MAG… Training & Education/MOU 101-1004-60322 3,273.58 MISSION LINEN SUPPLY 217326 06/19/25 - UNIFORM LAUNDRY SERVICES Uniforms 101-3005-60690 46.71 MISSION LINEN SUPPLY 217326 06/19/25 - UNIFORM LAUNDRY SERVICES Uniforms 101-3008-60690 28.03 MISSION LINEN SUPPLY 217326 06/25/25 - UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 46.30 MISSION LINEN SUPPLY 217326 06/25/25 - UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 27.78 MOTION PICTURE LICENSING… 217327 08/30/25-08/29/26 - WC MPLC LICENSE Membership Dues 101-3002-60351 393.62 MOYA, DANIEL 217328 CV LINK CLEANUP Lot Cleaning/Gravel Program 101-6004-60120 1,000.00 NI GOVERNMENT SERVICES I… 217330 06/2025 - SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 92.90 PACIFIC WEST AIR CONDITIO… 217333 04/2025 - CH WATER TREATMENT HVAC 101-3008-60667 125.00 PGA WEST 217334 08/30/25 - LQ SUMMER GOLF BANQUET Community Experiences 101-3003-60149 2,936.25 PROPER SOLUTIONS INC 217336 04/11/25 TEMP SERVICES G. REYES Temporary Agency Services 101-1004-60125 1,706.80 PROPER SOLUTIONS INC 217336 06/20/25 - TEMP AGENCY SERVICES G.R… Temporary Agency Services 101-1004-60125 1,706.80 PROPER SOLUTIONS INC 217336 06/27/25 - TEMP AGENCY SERVICES G.R… Temporary Agency Services 101-1004-60125 1,706.80 RASA/ERIC NELSON 217337 PMER 2025-0003 ONCALL MAP CHECKI… Map/Plan Checking 101-7002-60183 650.00 RHYTHM TECH PRODUCTION… 217338 05/07/25 - AV SERVICES Community Experiences 101-3003-60149 4,200.00 RIVERSIDE ASSESSOR 217339 05/2025 - RECORDING FEES Technical 101-6004-60108 100.00 RIVERSIDE COUNTY SHERIFF … 217340 07/01/24-06/30/25 - RMS/CLETS SERVI… Sheriff - Other 101-2001-60176 61,745.00 SANCHEZ, TOMMI 217342 LUNCH FOR TRAINING REIMB T.SANCHEZ Travel & Training 101-6006-60320 52.83 SIGNATURE TINT 217343 PARK SIGNS Materials/Supplies 101-3005-60431 293.63 SMART & FINAL 217344 06/12/25 - SNACKS FOR TRAINING Travel & Training 101-1004-60320 90.49 SMITH PIPE & SUPPLY CO 217345 OPERATING WRENCH Tools/Equipment 101-3005-60432 207.04 SMITH PIPE & SUPPLY CO 217345 IRRIGATION PARTS Materials/Supplies 101-3005-60431 588.98 SMITH PIPE & SUPPLY CO 217345 IRRIGATION PARTS Materials/Supplies 101-3005-60431 440.13 SMITH PIPE & SUPPLY CO 217345 IRRIGATION PARTS Materials/Supplies 101-3005-60431 178.72 SOUTH COAST AIR QUALITY … 217346 07/01/24-06/30/25 - CH AQMD FEE 104… Annual Permits/Inspections 101-3008-60196 175.84 SOUTH COAST AIR QUALITY … 217346 07/01/24-06/30/25 - WC AQMD FEE 11… Annual Permits/Inspections 101-3008-60196 175.84 SOUTHWEST AQUATICS INC 217347 06/2025 - LAKE MAINTENANCE SERVICES Civic Center Lake Maintenan… 101-3005-60117 1,282.50 SOUTHWEST AQUATICS INC 217347 06/2025 - LAKE MAINTENANCE SERVICES SilverRock Lake Maintenance 101-3005-60189 1,282.50 SOUTHWEST AQUATICS INC 217347 CIVIC CENTER LAKE FILL VALVES REPAIRS Civic Center Lake Maintenan… 101-3005-60117 703.06 SOUTHWEST AQUATICS INC 217347 CIVIC CENTER LAKE BIO FILTER PIPES C… Civic Center Lake Maintenan… 101-3005-60117 380.84 133 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount TKE ENGINEERING, INC. 217349 04/2025 - ONCALL TRAFFIC ENGINEERI… Contract Traffic Engineer 101-7006-60144 27,016.25 TKE ENGINEERING, INC. 217349 05/2025 - ONCALL TRAFFIC ENGINEERI… Contract Traffic Engineer 101-7006-60144 7,303.77 USA DRAIN AND PLUMBING… 217353 PW YARD PLUMBING REPAIRS Maintenance/Services 101-3008-60691 2,850.00 VERITAS TECHNOLOGIES LLC 217354 06/2025 - DATA BACK UP FOR LASERFIC… Professional Services 101-1005-60103 1,076.05 VERIZON WIRELESS 217355 05/14-06/13/25 - EOC CELL (7813) Mobile/Cell Phones/Satellites 101-2002-61304 135.55 VERIZON WIRELESS 217355 05/26-06/25/2025 LQPD CELL SVC Telephone - Utilities 101-2001-61300 888.90 WEST COAST TURF 217358 SOD FOR CIVIC CENTER CAMPUS Materials/Supplies 101-3005-60431 4,948.13 XPRESS GRAPHICS 217359 DOG OFF-LEASH BROCHURES Printing 101-6004-60410 247.31 Fund 101 - GENERAL FUND Total: 508,166.15
Fund: 201 - GAS TAX FUND
GOLDSTAR ASPHALT PRODU… 217310 PAINT Paint/Legends 201-7003-60433 3,255.98 GRAINGER 217312 SOLAR BARRICADE LIGHT Barricades 201-7003-60428 1,230.84 GRAINGER 217312 SPILL KIT Materials/Supplies 201-7003-60431 946.88 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 1,138.22 MISSION LINEN SUPPLY 217326 UNIFORMS Uniforms 201-7003-60690 1,231.29 MISSION LINEN SUPPLY 217326 06/19/25 - UNIFORM LAUNDRY SERVICES Uniforms 201-7003-60690 56.05 MISSION LINEN SUPPLY 217326 06/25/25 - UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 55.55 PACIFIC PRODUCTS AND SER… 217332 STREET SIGNS Traffic Control Signs 201-7003-60429 316.55 PACIFIC PRODUCTS AND SER… 217332 STREET SIGNS Traffic Control Signs 201-7003-60429 511.30 PACIFIC PRODUCTS AND SER… 217332 STREET SIGNS Traffic Control Signs 201-7003-60429 287.10 TOPS' N BARRICADES INC 217350 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 522.76 Fund 201 - GAS TAX FUND Total: 9,552.52
Fund: 202 - LIBRARY & MUSEUM FUND
FIRST CHOICE A/C & HEATING… 217303 MUSEUM HVAC REPAIR HVAC 202-3006-60667 1,474.50 FRONTIER COMMUNICATIO… 217305 06/04-07/03/25 - LIBRARY DIA CIRCUIT Cable/Internet - Utilities 202-3004-61400 704.15 FRONTIER COMMUNICATIO… 217305 06/13-07/12/25 - MUSEUM PHONE Telephone - Utilities 202-3006-61300 176.83 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electricity - Utilities 202-3006-61101 1,911.86 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electricity - Utilities 202-3004-61101 7,226.88 KONE INC 217321 07/01-09/30/25 - MUSEUM ELEVATOR … Maintenance/Services 202-3006-60691 738.60 MOTION PICTURE LICENSING… 217327 07/01/25-06/30/26 - MUSEUM MPLC LI… Operating Supplies 202-3006-60420 532.15 PACIFIC WEST AIR CONDITIO… 217333 04/2025 - LIBRARY WATER TREATMENT HVAC 202-3004-60667 125.00 PACIFIC WEST AIR CONDITIO… 217333 LIBRARY HVAC REPAIRS HVAC 202-3004-60667 2,457.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 15,346.97
Fund: 215 - LIGHTING & LANDSCAPING FUND
COACHELLA VALLEY WATER D… 217284 WATER SERVICE Water - Medians - Utilities 215-7004-61211 9,897.46 COACHELLA VALLEY WATER D… 217284 WATER SERVICE Water - Medians - Utilities 215-7004-61211 487.58 DESERT CONCEPTS CONSTR… 217297 06/27/25 - AVE 52 MEDIAN RESTORATI… Maintenance/Services 215-7004-60691 1,440.00 FRONTIER COMMUNICATIO… 217305 06/07-07/06/25 - PHONE SERVICE Electric - Utilities 215-7004-61116 152.85 FRONTIER COMMUNICATIO… 217305 06/10-07/09/25 - PHONE SERVICE Electric - Utilities 215-7004-61116 58.62 GANNETT CALIFORNIA LOCAL… 217307 06/06/25 - L&L ADMIN SERVICES AD Administration 215-7004-60102 430.70 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 2,250.66 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 703.17 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 3,140.38 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 1,227.85 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 746.42 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 593.05 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 145.17 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 242.62 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 771.14 IMPERIAL IRRIGATION DIST 217317 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 310.47 SMITH PIPE & SUPPLY CO 217345 IRRIGATION SUPPLIES Materials/Supplies 215-7004-60431 481.32 TRI-STATE MATERIALS INC 217351 HARDSCAPE MATERIALS Materials/Supplies 215-7004-60431 1,300.52 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 24,379.98 Fund: 221 - AB 939 - CALRECYCLE FUND
ALPHA MEDIA LLC 217261 06/2025 - RECYCLING DIGITAL ADS AB 939 Recycling Solutions 221-0000-60127 1,500.00 ALPHA MEDIA LLC 217261 06/2025 - RECYCLING RADIO ADS MIX 1… AB 939 Recycling Solutions 221-0000-60127 3,500.00 Fund 221 - AB 939 - CALRECYCLE FUND Total: 5,000.00
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)
COUNTY OF RIVERSIDE 217289 05/02-05/04/25 - CERT TRAINING Travel & Training 227-0000-60320 3,820.21 Fund 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) Total: 3,820.21 Fund: 241 - HOUSING AUTHORITY
RUTAN & TUCKER 254 1031533 - HOUSING AUTHORITY MISC Attorney 241-9101-60153 27,081.00 SIGNATURE TINT 217343 NO DUMPING SIGNS Building/Site Improvements 241-9104-72110 587.25 Fund 241 - HOUSING AUTHORITY Total: 27,668.25
Fund: 243 - RDA LOW-MOD HOUSING FUND
COACHELLA VALLEY RESCUE… 217283 FY 25/26 HOMELESS PREVENTION PRO… Homelessness Assistance 243-0000-60532 125,000.00 MARTHA'S VILLAGE KITCHEN 217325 FY 25/26 HOMELESS PREVENTION & ASS… Homelessness Assistance 243-0000-60532 125,000.00 Fund 243 - RDA LOW-MOD HOUSING FUND Total: 250,000.00
Fund: 310 - LQ FINANCE AUTHORITY DEBT SERVICE
LANCE, SOLL, & LUNGHARD L… 217322 FY 23/24 STATE CONTROLLERS REPORT Contract Services Fees 310-0000-60181 750.00 Fund 310 - LQ FINANCE AUTHORITY DEBT SERVICE Total: 750.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
CT&T CONCRETE PAVING INC. 217293 06/2025 CITYWIDE MISCELLANEOUS AD… Retention Payable 401-0000-20600 -6,682.04 CT&T CONCRETE PAVING INC. 217293 06/2025 CITYWIDE MISCELLANEOUS AD… Construction 401-0000-60188 133,640.75 GANNETT CALIFORNIA LOCAL… 217307 06/09/25 - BRIDGE PREVENTATIVE MAI… Design 401-0000-60185 306.84 GHD INC. 217309 04/2025 HWY 111 CORRIDOR PLANNIN… Design 401-0000-60185 78,989.72 HAMMEL, GREEN, AND ABR… 217314 05/2025 - CULTURAL CAMPUS DESIGN Design 401-0000-60185 74,286.40 HERMANN DESIGN GROUP I… 217315 05/2025 - CITYWIDE IRRIGATION MAST… Design 401-0000-60185 11,939.25 IN-SITE LANDSCAPE ARCHITE… 217318 05/2025 MASTER PLANNING SERVICES … Design 401-0000-60185 7,246.49 ONYX PAVING COMPANY INC. 217331 PMP FRED WARING & MISC. LOCATIONS… Construction 401-0000-60188 9,900.00 PLANIT REPROGRAPHICS SYS… 217335 HWY 111 PAVEMENT REHAB CONSTRUC… Construction 401-0000-60188 415.34 PLANIT REPROGRAPHICS SYS… 217335 FY 24/25 PMP SLURRY PLANS/SPECS Construction 401-0000-60188 128.72 ROMTEC INC. 217341 FB PARK RESTROOM BUILDING PURCHA… Construction 401-0000-60188 33,036.01 ROMTEC INC. 217341 RESTROOM BUILDING PURCHASE FREIG… Construction 401-0000-60188 7,275.75 ROMTEC INC. 217341 TOILETS, LAVATORIES AND ADA FAMILY… Construction 401-0000-60188 8,882.98 ROMTEC INC. 217341 RESTROOM AND POOL BUILDING PURC… Construction 401-0000-60188 3,667.90 ST. FRANCIS ELECTRIC, LLC 217348 05/2025 - ONCALL TRAFFIC SIGNAL MAI… Construction 401-0000-60188 2,474.00 ST. FRANCIS ELECTRIC, LLC 217348 TRAFFIC SIGNAL SVCS JEFFERSON/AVE 48 Construction 401-0000-60188 8,212.00 ST. FRANCIS ELECTRIC, LLC 217348 TRAFFIC SIGNAL SVCS JEFFERSON/AVE 50 Construction 401-0000-60188 6,214.00 ST. FRANCIS ELECTRIC, LLC 217348 TRAFFIC SIGNAL SVCS WASHINGTON/A… Construction 401-0000-60188 5,201.00 ST. FRANCIS ELECTRIC, LLC 217348 TRAFFIC SIGNAL SVCS WASHINGTON/T… Construction 401-0000-60188 557.50 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 385,692.61 Fund: 501 - FACILITY & FLEET REPLACEMENT
WEX BANK 259 05/26-06/25/25 - FUEL Fuel & Oil 501-0000-60674 9,238.17 AMERICAN TIRE DEPOT 217263 23 CHEVY SILVERADO 2500 VIN #F1155… Vehicle Repair & Maintenan… 501-0000-60676 1,293.57 AUTOZONE 217265 OIL ABSORBENT Parts, Accessories, and Upfits 501-0000-60675 57.83 AUTOZONE 217265 VEHICLE MAINTENANCE SUPPLIES Parts, Accessories, and Upfits 501-0000-60675 34.22 BMW MOTORCYCLES OF RIV… 217270 MOTOCYCLE REPAIR VIN #K39648 Motorcycle Repair & Mainte… 501-0000-60679 1,269.48 CHEVROLET CADILLAC 217278 BATTERY Parts, Accessories, and Upfits 501-0000-60675 12.72 CHEVROLET CADILLAC 217278 22 CHEVY SILVERADO 3500 VIN #F1822… Vehicle Repair & Maintenan… 501-0000-60676 1,073.92 CHEVROLET CADILLAC 217278 17 CHEVY SILVERADO 2500 VIN #Z1767… Vehicle Repair & Maintenan… 501-0000-60676 824.91 CHEVROLET CADILLAC 217278 17 GMC SAVANA VAN VIN #H1352891 P… Vehicle Repair & Maintenan… 501-0000-60676 593.21 DANIEL'S TIRE SERVICE, INC. 217294 20 CHEVY COLORADO VIN #L1220272 B… Vehicle Repair & Maintenan… 501-0000-60676 448.22 H&G HOME IMPROVEMENTS … 217313 CH CONCRETE REPAIR City Bldg Repl/Repair 501-0000-71103 4,787.50 MYFLEETCENTER 217329 23 CHEVY SILVERADO 2500 VIN #F1193… Vehicle Repair & Maintenan… 501-0000-60676 146.05 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 19,779.80 Fund: 502 - INFORMATION TECHNOLOGY
CARAHSOFT TECHNOLOGY C… 217276 07/01/25-06/30/26 - ASSET MANAGEM… Software Licenses 502-0000-60301 39,896.90 CHARTER COMMUNICATIONS… 217277 06/15-07/14/25 - WC CABLE (3301) Cable/Internet - Utilities 502-0000-61400 168.08 CHARTER COMMUNICATIONS… 217277 06/10-07/09/25 - CH CABLE (2601) Cable/Internet - Utilities 502-0000-61400 191.29 CHARTER COMMUNICATIONS… 217277 06/10-07/09/25 - CH INTERNET (1801) Cable/Internet - Utilities 502-0000-61400 2,079.00 CHARTER COMMUNICATIONS… 217277 06/10-07/09/25 - WC CABLE (2101) Cable/Internet - Utilities 502-0000-61400 14.73 CHARTER COMMUNICATIONS… 217277 06/10-07/09/25 - CITY YARD CABLE (580… Cable/Internet - Utilities 502-0000-61400 81.63 CHARTER COMMUNICATIONS… 217277 06/21-07/20/25 - WC FIBER CONNECT P… Cable/Internet - Utilities 502-0000-61400 914.15 CLEARGOV INC. 217280 FY 25/26 BUDGETING/FINANCIAL TRAN… Software Licenses 502-0000-60301 38,616.75 135 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount FRONTIER COMMUNICATIO… 217305 06/03-07/02/25 - 2ND CITY INTERNET LI… Cable/Internet - Utilities 502-0000-61400 2,619.73 FRONTIER COMMUNICATIO… 217305 06/12-07/11/25 - X-PARK INTERNET Cable/Internet - Utilities 502-0000-61400 1,070.00 FRONTIER COMMUNICATIO… 217305 06/04-07/03/25 - WC DIA CIRCUIT Cable/Internet - Utilities 502-0000-61400 704.15 FRONTIER COMMUNICATIO… 217305 06/04-07/03/25 - DSL SVC Cable/Internet - Utilities 502-0000-61400 727.90 GOVERNMENTJOBS.COM INC. 217311 07/01/25-06/30/26 - NEOGOV HR SOF… Software Licenses 502-0000-60301 15,185.25 LOBBYCENTRAL 217323 06/30/25-06/30/26 - LOBBY CENTRAL S… Software Licenses 502-0000-60301 1,026.00 TYLER TECHNOLOGIES 217352 06/2025 - PERMITTING & LICENSING SO… Software Licenses 502-0000-60301 12,955.08 TYLER TECHNOLOGIES 217352 07/01/25-05/31/26 PERMITTING & BUS… Software Licenses 502-0000-60301 142,505.88 VERMONT SYSTEMS 217356 07/01/25-06/30/26 - PAYTRAC SOFTWA… Software Licenses 502-0000-60301 1,560.00 VISUAL EDGE IT, INC. 217357 MERAKI NETWORK INFRASTRUCTURE/E… Consultants 502-0000-60104 163,094.20 VISUAL EDGE IT, INC. 217357 06/2025 - IT SERVICES Consultants 502-0000-60104 42,092.92 Fund 502 - INFORMATION TECHNOLOGY Total: 465,503.64
Fund: 503 - PARK EQUIP & FACILITY FUND
COACHELLA VALLEY WATER D… 217285 06/16/25-06/16/26 - PIONEER PARK LEA… Parks 503-0000-71060 1.00 Fund 503 - PARK EQUIP & FACILITY FUND Total: 1.00
Fund: 504 - INSURANCE FUND
CALIFORNIA JOINT POWERS … 217273 07/01/25-06/30/26 LIABILITY INSURAN… Liability Insurance 504-1010-60441 469,820.00 CALIFORNIA JOINT POWERS … 217273 07/01/25-06/30/26 WORKERS COMP IN… Workers Comp Premium 504-1010-60452 302,846.00 Fund 504 - INSURANCE FUND Total: 772,666.00
Fund: 601 - SILVERROCK RESORT
FIRST CHOICE A/C & HEATING… 217303 SRR HVAC REPAIRS Repair & Maintenance 601-0000-60660 1,041.50 FIRST CHOICE A/C & HEATING… 217303 SRR HVAC MAINTENANCE Repair & Maintenance 601-0000-60660 948.50 FIRST CHOICE A/C & HEATING… 217303 SRR HVAC MAINTENANCE Repair & Maintenance 601-0000-60660 1,207.00 FIRST CHOICE A/C & HEATING… 217303 SRR HVAC REPAIRS Repair & Maintenance 601-0000-60660 1,311.00 GARDAWORLD 217308 06/2025 - SRR ARMORED SVCS Bank Fees 601-0000-60455 712.76 GARDAWORLD 217308 05/2025 - SRR ARMORED SVCS EXCESS … Bank Fees 601-0000-60455 11.25 Fund 601 - SILVERROCK RESORT Total: 5,232.01
Grand Total: 2,493,559.14
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 508,166.15
201 - GAS TAX FUND 9,552.52
202 - LIBRARY & MUSEUM FUND 15,346.97
215 - LIGHTING & LANDSCAPING FUND 24,379.98
221 - AB 939 - CALRECYCLE FUND 5,000.00
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 3,820.21
241 - HOUSING AUTHORITY 27,668.25
243 - RDA LOW-MOD HOUSING FUND 250,000.00
310 - LQ FINANCE AUTHORITY DEBT SERVICE 750.00
401 - CAPITAL IMPROVEMENT PROGRAMS 385,692.61
501 - FACILITY & FLEET REPLACEMENT 19,779.80
502 - INFORMATION TECHNOLOGY 465,503.64
503 - PARK EQUIP & FACILITY FUND 1.00
504 - INSURANCE FUND 772,666.00
601 - SILVERROCK RESORT 5,232.01
Grand Total: 2,493,559.14
Account Summary
Account Number Account Name Expense Amount
101-0000-22810 Developer Deposits 6,965.00
101-0000-42400 Building Permits 336.72
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60351 Membership Dues 20,946.53
101-1002-60510 Contingency for Operati… 864.00
101-1003-60153 Attorney 45,961.63
101-1003-60154 Attorney/Litigation 1,413.00
101-1004-50252 Annual Wellness Dollar … 3,427.08
101-1004-60125 Temporary Agency Servi… 5,120.40
101-1004-60320 Travel & Training 90.49
101-1004-60322 Training & Education/M… 3,273.58
101-1004-60400 Office Supplies 59.79
101-1005-60103 Professional Services 20,276.05
101-1006-60103 Professional Services 4,240.00
101-1006-60106 Auditors 29,815.00
101-1006-60351 Membership Dues 125.00
101-1007-60403 Citywide Supplies 1,140.51
101-1007-60470 Postage 15.71
101-2001-60174 Blood/Alcohol Testing 105.00
101-2001-60175 Special Enforcement Fu… 11,451.18
101-2001-60176 Sheriff - Other 61,745.00
101-2001-60420 Operating Supplies 253.98
101-2001-60692 Public Safety Camera Sys… 2,123.17
101-2001-61300 Telephone - Utilities 888.90
101-2002-60139 Fire Service Costs 11,250.00
101-2002-60691 Maintenance/Services 5,653.60
101-2002-61101 Electricity - Utilities 3,679.23
101-2002-61200 Water - Utilities 117.53
101-2002-61304 Mobile/Cell Phones/Sate… 1,035.05
101-2002-61400 Cable/Internet - Utilities 436.43
101-3001-60510 Grants & Economic Deve… 10,500.00
101-3002-60351 Membership Dues 393.62
101-3003-60149 Community Experiences 7,136.25
101-3005-60117 Civic Center Lake Maint… 2,366.40
101-3005-60189 SilverRock Lake Mainten… 1,282.50
101-3005-60351 Membership Dues 145.00
101-3005-60431 Materials/Supplies 8,701.41
101-3005-60432 Tools/Equipment 207.04
101-3005-60690 Uniforms 93.01
101-3005-60691 Maintenance/Services 17,905.00
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Account Summary
Account Number Account Name Expense Amount
101-3005-61102 Electric - Monticello Park… 19.42
101-3005-61103 Electric - Civic Center Pa… 1,200.75
101-3005-61105 Electric - Fritz Burns Park… 939.35
101-3005-61106 Electric - Sports Complex… 3,013.48
101-3005-61108 Electric - Colonel Paige -… 103.02
101-3005-61109 Electric - Community Par… 6,771.18
101-3005-61110 Electric - Adams Park - Ut… 58.47
101-3005-61111 Electric - Velasco Park - … 20.84
101-3005-61113 Electric - Eisenhower Par… 24.92
101-3005-61114 Electric - Desert Pride - U… 19.59
101-3005-61203 Water -Eisenhower Park … 196.19
101-3005-61204 Water -Fritz Burns Park -… 3,012.86
101-3005-61205 Water -Velasco Park - Uti… 141.67
101-3005-61207 Water -Pioneer Park - Uti… 1,012.48
101-3008-60196 Annual Permits/Inspecti… 521.68
101-3008-60431 Materials/Supplies 873.50
101-3008-60667 HVAC 22,608.77
101-3008-60690 Uniforms 55.81
101-3008-60691 Maintenance/Services 3,588.60
101-3008-61101 Electricity - Utilities 22,860.91
101-3008-61102 Electricity - Charging Stat… 865.74
101-3008-61200 Water - Utilities 856.40
101-6002-60351 Membership Dues 150.00
101-6002-60450 Advertising 517.19
101-6003-60118 Plan Checks 38,300.31
101-6004-60103 Professional Services 4,018.43
101-6004-60108 Technical 100.00
101-6004-60120 Lot Cleaning/Gravel Prog… 1,000.00
101-6004-60197 Animal Shelter Contract … 31,914.36
101-6004-60410 Printing 247.31
101-6004-60690 Uniforms 542.70
101-6006-60320 Travel & Training 52.83
101-7002-60183 Map/Plan Checking 650.00
101-7002-60450 Advertising 306.84
101-7003-60420 Operating Supplies 1,321.52
101-7003-60432 Tools/Equipment 10,006.93
101-7003-60691 Maintenance/Services 4,995.00
101-7006-60144 Contract Traffic Engineer 34,320.02
101-7006-60480 Contributions to Other A… 15,917.29
201-7003-60428 Barricades 1,230.84
201-7003-60429 Traffic Control Signs 1,637.71
201-7003-60431 Materials/Supplies 946.88
201-7003-60433 Paint/Legends 3,255.98
201-7003-60690 Uniforms 1,342.89
201-7003-61101 Electricity - Utilities 1,138.22
202-3004-60667 HVAC 2,582.00
202-3004-61101 Electricity - Utilities 7,226.88
202-3004-61400 Cable/Internet - Utilities 704.15
202-3006-60420 Operating Supplies 532.15
202-3006-60667 HVAC 1,474.50
202-3006-60691 Maintenance/Services 738.60
202-3006-61101 Electricity - Utilities 1,911.86
202-3006-61300 Telephone - Utilities 176.83
215-7004-60102 Administration 430.70
215-7004-60431 Materials/Supplies 1,781.84
215-7004-60691 Maintenance/Services 1,440.00
215-7004-61116 Electric - Utilities 7,575.71
215-7004-61117 Electric - Medians - Utilit… 2,766.69
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Account Summary
Account Number Account Name Expense Amount
215-7004-61211 Water - Medians - Utiliti… 10,385.04
221-0000-60127 AB 939 Recycling Solutio… 5,000.00
227-0000-60320 Travel & Training 3,820.21
241-9101-60153 Attorney 27,081.00
241-9104-72110 Building/Site Improvem… 587.25
243-0000-60532 Homelessness Assistance 250,000.00
310-0000-60181 Contract Services Fees 750.00
401-0000-20600 Retention Payable -6,682.04
401-0000-60185 Design 172,768.70
401-0000-60188 Construction 219,605.95
501-0000-60674 Fuel & Oil 9,238.17
501-0000-60675 Parts, Accessories, and … 104.77
501-0000-60676 Vehicle Repair & Maint… 4,379.88
501-0000-60679 Motorcycle Repair & Ma… 1,269.48
501-0000-71103 City Bldg Repl/Repair 4,787.50
502-0000-60104 Consultants 205,187.12
502-0000-60301 Software Licenses 251,745.86
502-0000-61400 Cable/Internet - Utilities 8,570.66
503-0000-71060 Parks 1.00
504-1010-60441 Liability Insurance 469,820.00
504-1010-60452 Workers Comp Premium 302,846.00
601-0000-60455 Bank Fees 724.01
601-0000-60660 Repair & Maintenance 4,508.00
Grand Total: 2,493,559.14
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 2,046,624.02
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 3,221.84 201901D Design Expense Village Art Plaza Promenade & Cultural Campus 74,286.40 201905D Design Expense Highway 111 Corridor Area Plan Implementation 78,989.72 202008CB Contribution Expense Avenue 48 Art and Music Line Project 15,917.29 202102CT Construction Expense Fritz Burns Park Improvements 52,862.64 202102D Design Expense Fritz Burns Park Improvements 7,246.49 202216E General PW Maint - Desert Concep… General PW Maintenance - Desert Concepts10,855.00 202225CT Construction Expense Highway 111 Rehabilitation Project 415.34 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 12,264.70 202333D Design Expense Bridge Preventative Maint Program 306.84 202403CT Construction Expense Cove Area Slurry Seal Improvements Phase 1 128.72 202405CT Construction Expense Citywide Miscellaneous ADA Improvements133,640.75 202405RP Retention Payable Citywide Miscellaneous ADA Improvements -6,682.04 202412CT Construction Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 9,900.00 202415D Design Expense Citywide Irrigation Upgrade 11,939.25 24004E DESERT LUXURY PROPERTIES LLC E… DESERT LUXURY PROPERTIES LLC 6,965.00 2425TMICT Construction Expense FY24/25 Traffic Maintenance Improvements22,658.50 CONCERTE Concert Expense Master Account for all SRR Concert Series 4,200.00 GOLFE Golf Tour Expense Golf Tour 2,936.25
SRRE SilverRock Events Expense SilverRock Events 864.00 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 4,018.43 Grand Total: 2,493,559.14
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
Packet: APPKT04238 - 07/18/25 DR
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
JENSEN, SHARLA W 261 1 DAY SESSION CLASS Instructors 101-3002-60107 48.00 JENSEN, SHARLA W 261 PERSONAL TRAINING 3 SESSIONS CLASS… Instructors 101-3002-60107 396.00 JENSEN, SHARLA W 261 PERSONAL TRAINING 6 SESSIONS CLASS… Instructors 101-3002-60107 792.00 LOPEZ-CORTEZ, EDGAR 262 FY 24/25 WELLNESS DOLLARS REIMB E.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 MEJIA, JERRY 263 FY 24/25 WELLNESS DOLLARS REIMB J.… Annual Wellness Dollar Reim… 101-1004-50252 134.75 MEJIA, JERRY 263 FY24/25 WELLNESS DOLLARS REIMB J.M… Annual Wellness Dollar Reim… 101-1004-50252 57.67 TELLEZ-SANCHEZ, BENJAMIN 264 FY 24/25 WELLNESS DOLLARS REIMB T.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 WILLIAMS, BILLEE 265 YOGA FLOW CLASS Instructors 101-3002-60107 54.60 WILLIAMS, BILLEE 265 PILATES CLASS Instructors 101-3002-60107 81.90 WILLIAMS, BILLEE 265 MAT PILATES DI Instructors 101-3002-60107 151.20 ALLIANT INSURANCE SERVIC… 217361 04/01-06/30/25 - INSURANCE FOR PRIV… Rental Expense 101-3003-60157 509.00 ALLIANT INSURANCE SERVIC… 217361 01/01-03/31/25 - INSURANCE FOR PRIV… Rental Expense 101-3003-60157 261.00 ANDERSON COMMUNICATI… 217362 07/2025 - PUBLIC SAFETY RADIO RENTA… Mobile/Cell Phones/Satellites 101-2002-61304 374.00 BMO FINANCIAL GROUP 217363 SHIPPING TO RETURN TABLES Materials/Supplies 101-3008-60431 605.00 BMO FINANCIAL GROUP 217363 APWA MEMBERSHIP RENEWAL Travel & Training 101-7001-60320 532.00 BMO FINANCIAL GROUP 217363 APWA MEMBERSHIP RENEWAL Travel & Training 101-7002-60320 266.08 BMO FINANCIAL GROUP 217363 APWA MEMBERSHIP RENEWAL Travel & Training 101-7003-60320 532.00 BMO FINANCIAL GROUP 217363 APWA MEMBERSHIP RENEWAL Travel & Training 101-7006-60320 797.92 BMO FINANCIAL GROUP 217363 QSD/QSP RENEWAL B,MCKINNEY Travel & Training 101-7006-60320 125.00 BMO FINANCIAL GROUP 217363 FITNESS OPERATING SUPPLIES Operating Supplies 101-3002-60420 28.34 BMO FINANCIAL GROUP 217363 DRIVER SAFETY TRAINING SNACKS Travel & Training 101-1004-60320 173.22 BMO FINANCIAL GROUP 217363 2024 GAAFR BOOK R.HALLICK Subscriptions & Publications 101-1006-60352 199.00 BMO FINANCIAL GROUP 217363 DRINKS FOR ALL HANDS MEETING Community Experiences 101-3003-60149 15.09 BMO FINANCIAL GROUP 217363 FY 25/26 CDFA MEMBERSHIP Prepaid Expense 101-0000-13600 675.00 BMO FINANCIAL GROUP 217363 06/05/2025-06/05/2026 - SPROUT SOCI… Prepaid Expense 101-0000-13600 1,360.14 BMO FINANCIAL GROUP 217363 SUPPLIES FOR CITY COUNCIL Operating Supplies 101-1001-60420 78.28 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-1002-60400 57.56 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-1002-60400 64.17 BMO FINANCIAL GROUP 217363 EMPLOYEE APPRECIATION Employee Recognition Events 101-1004-60340 127.81 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES Office Supplies 101-1004-60400 69.87 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES Operating Supplies 101-1004-60420 27.88 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-1005-60400 217.34 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-1005-60400 238.98 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-SEAT CUSHIONS Office Supplies 101-1005-60400 73.92 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-1005-60400 30.78 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-1005-60400 48.75 BMO FINANCIAL GROUP 217363 6/18/25 CSMFO CHAPTER MEETING. Travel & Training 101-1006-60320 75.00 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-1006-60400 16.38 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Operating Supplies 101-1007-60401 82.55 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES Citywide Supplies 101-1007-60403 68.31 BMO FINANCIAL GROUP 217363 POLICE SCAN DISK 256 GIB Special Enforcement Funds 101-2001-60175 94.55 BMO FINANCIAL GROUP 217363 BATTERY REPLACEMENT Operating Supplies 101-2001-60420 222.94 BMO FINANCIAL GROUP 217363 HOA MEETING SNACKS Travel & Training 101-2002-60320 70.88 BMO FINANCIAL GROUP 217363 EMERGENCY SAFETY SUPPLIES Office Supplies 101-2002-60400 170.73 BMO FINANCIAL GROUP 217363 EMERGENCY SAFETY SUPPLIES Office Supplies 101-2002-60400 9.78 BMO FINANCIAL GROUP 217363 DISASTER PREPAREDNESS SUPPLIES-GL… Disaster Prep Supplies 101-2002-60406 450.00 BMO FINANCIAL GROUP 217363 FS 93 IRON SLING REPLACEMENT Small Tools & Equipment 101-2002-60545 218.73 BMO FINANCIAL GROUP 217363 FIRE STATION 93 SUPPLIES Fire Station 101-2002-60670 32.61 BMO FINANCIAL GROUP 217363 FIRE STATION #93 SUPPLIES Fire Station 101-2002-60670 410.69 BMO FINANCIAL GROUP 217363 FS #93 SUPPLIES Fire Station 101-2002-60670 16.30 BMO FINANCIAL GROUP 217363 WC GYM SUPPLIES Operating Supplies 101-3002-60420 56.41 BMO FINANCIAL GROUP 217363 SAFETY GEAR - SUN SLEEVES Safety Gear 101-3005-60427 234.39 BMO FINANCIAL GROUP 217363 MATERIALS-TENNIS NET STRAPS Materials/Supplies 101-3005-60431 90.23 140 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04238 - 07/18/25 DR
7/25/2025 6:40:01 PM Page 2 of 9
Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 217363 MATERIALS Materials/Supplies 101-3005-60431 128.37 BMO FINANCIAL GROUP 217363 MATERIALS-CHRISTMAS LIGHTS Materials/Supplies 101-3005-60431 79.74 BMO FINANCIAL GROUP 217363 MATERIALS-TENNIS COURT NETS Materials/Supplies 101-3005-60431 861.32 BMO FINANCIAL GROUP 217363 MATERIALS-CHRISTMAS LIGHTS Materials/Supplies 101-3005-60431 1,861.63 BMO FINANCIAL GROUP 217363 06/2025 MAILCHIMP Membership Dues 101-3007-60351 240.00 BMO FINANCIAL GROUP 217363 06/2025 APPLE MUSIC/STORAGE Membership Dues 101-3007-60351 25.95 BMO FINANCIAL GROUP 217363 MARKETING SUPPLIES-DRONE CASE Marketing & Tourism Promot… 101-3007-60461 72.31 BMO FINANCIAL GROUP 217363 MARKETING EQUIPMENT Marketing & Tourism Promot… 101-3007-60461 102.67 BMO FINANCIAL GROUP 217363 PRODUCTION EQUIPMENT-DIGITAL CA… Marketing & Tourism Promot… 101-3007-60461 3,125.49 BMO FINANCIAL GROUP 217363 RESTROOM PARK SUPPLIES Materials/Supplies 101-3008-60431 366.72 BMO FINANCIAL GROUP 217363 SOAP DISPENSER Materials/Supplies 101-3008-60431 94.40 BMO FINANCIAL GROUP 217363 KEY DISPENSER Materials/Supplies 101-3008-60431 87.48 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-6001-60400 29.33 BMO FINANCIAL GROUP 217363 PC MTG SNACK Office Supplies 101-6001-60400 28.64 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-6001-60400 51.84 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Office Supplies 101-6001-60400 61.31 BMO FINANCIAL GROUP 217363 LUNCH - CODE OFFICERS TRAINING Travel & Training 101-6004-60320 148.01 BMO FINANCIAL GROUP 217363 REIMBURSEMENT Supplies - Field 101-6004-60425 -34.89 BMO FINANCIAL GROUP 217363 FIELD SUPPLIES-POOL TESTER Supplies - Field 101-6004-60425 40.11 BMO FINANCIAL GROUP 217363 FIELD SUPPLIES Supplies - Field 101-6004-60425 34.89 BMO FINANCIAL GROUP 217363 FIELD SUPPLIES-VOLTG MTRS,POOL TST… Supplies - Field 101-6004-60425 1,301.12 BMO FINANCIAL GROUP 217363 PRINTER SUPPLIES - AVA PROGRAM Supplies - Field 101-6004-60425 91.35 BMO FINANCIAL GROUP 217363 FIELD SUPPLIES - SURVEY STAKES Supplies - Field 101-6004-60425 35.04 BMO FINANCIAL GROUP 217363 PRINTER SUPPLIES- AVA PROGRAM Supplies - Field 101-6004-60425 599.62 BMO FINANCIAL GROUP 217363 FIELD SUPPLIES Supplies - Field 101-6004-60425 34.89 BMO FINANCIAL GROUP 217363 FIELD SUPPLIES - PH TESTER Supplies - Field 101-6004-60425 42.28 BMO FINANCIAL GROUP 217363 EOC RADIO BOOKS Travel & Training 101-6005-60320 70.25 BMO FINANCIAL GROUP 217363 06/24/25 EMPLOYEE APPRECIATION EV… Recruiting/Pre-Employment 101-1004-60129 51.87 BMO FINANCIAL GROUP 217363 INTERVIEW PANEL-MGMNT ANALYST PW Recruiting/Pre-Employment 101-1004-60129 133.64 BMO FINANCIAL GROUP 217363 INTERVIEW PANEL-TEMP REC LEADER Recruiting/Pre-Employment 101-1004-60129 95.71 BMO FINANCIAL GROUP 217363 06/24/25 EMPLOYEE APPRECIATION EV… Employee Recognition Events 101-1004-60340 200.00 BMO FINANCIAL GROUP 217363 NEW EMPL SAFETY BOOTS E.GAMEZVA… Safety Gear 101-3005-60427 188.41 BMO FINANCIAL GROUP 217363 HWY 111 PLANNING MEETING MEAL Operating Supplies 101-6001-60420 76.25 BMO FINANCIAL GROUP 217363 HWY 111 MTG FOOD Operating Supplies 101-6001-60420 32.97 BMO FINANCIAL GROUP 217363 HWY 111 MTG FOOD Operating Supplies 101-6001-60420 141.11 BMO FINANCIAL GROUP 217363 TRAINING SUBSCRIPTION - M.GONZALEZ Travel & Training 101-6006-60320 399.00 BMO FINANCIAL GROUP 217363 TRAINING SUBSCRIPTION - T.SANCHEZ Travel & Training 101-6006-60320 399.00 BMO FINANCIAL GROUP 217363 TRAINING SUBSCRIPTION - A.MAGALLON Travel & Training 101-6006-60320 399.00 BMO FINANCIAL GROUP 217363 JACK HAMMER Tools/Equipment 101-7003-60432 63.44 BMO FINANCIAL GROUP 217363 CPRS TRAINING NOV. 2025 - R. SEVILLA Prepaid Expense 101-0000-13600 1,990.00 BMO FINANCIAL GROUP 217363 DRINKING FOUNTAIN REPAIR KITS Materials/Supplies 101-3005-60431 2,333.26 BMO FINANCIAL GROUP 217363 101-0000-13600 675.00
-1.98
2025 LEAGUE OF CITIES CONFERENCE V… Prepaid Expense
BMO FINANCIAL GROUP 217363 MEET WITH CITY OF INDIAN WELLS LUN… Travel & Training 101-1001-60320 BMO FINANCIAL GROUP 217363 CITY OF INDIAN WELLS MEET LUNCH Travel & Training 101-1002-60320 49.50 BMO FINANCIAL GROUP 217363 VACUUM FOR OFFICE Office Supplies 101-1002-60400 141.36 BMO FINANCIAL GROUP 217363 06/11/25 BREAKFAST BURRITIOS - ALL … Employee Recognition Events 101-1004-60340 1,423.43 BMO FINANCIAL GROUP 217363 ALL HANDS MEETING 6/11/25 Employee Recognition Events 101-1004-60340 68.00 BMO FINANCIAL GROUP 217363 DRONE TESTING Travel & Training 101-3007-60320 175.00 BMO FINANCIAL GROUP 217363 PRODUCTION EQUIPMENT- DIGITAL CA… Marketing & Tourism Promot… 101-3007-60461 3,496.97 BMO FINANCIAL GROUP 217363 PRODUCTION EQUIPMENT-CAMERA AC… Marketing & Tourism Promot… 101-3007-60461 125.77 BMO FINANCIAL GROUP 217363 PODCAST SIGNAGE Marketing & Tourism Promot… 101-3007-60461 993.55 BMO FINANCIAL GROUP 217363 PRODUCTION EQUIPMENT RACK Marketing & Tourism Promot… 101-3007-60461 184.82 BMO FINANCIAL GROUP 217363 PRODUCTION DRONE Marketing & Tourism Promot… 101-3007-60461 1,738.91 BMO FINANCIAL GROUP 217363 PRODUCTION EQUIPMENT-MEMORY C… Marketing & Tourism Promot… 101-3007-60461 103.30 BMO FINANCIAL GROUP 217363 Prepaid Expense 101-0000-13600 675.00 BMO FINANCIAL GROUP 217363 Prepaid Expense 101-0000-13600 675.00 Prepaid Expense 675.00

LEAGUE OF CA CONFERENCE MCMILLEN
LEAGUE OF CA CONFERENCE L.EVANS
BMO FINANCIAL GROUP 217363 LEAGUE OF CALIFORNIA C.MARTINEZ 101-0000-13600 BMO FINANCIAL GROUP 217363 LEAGUE OF CA CONFERENCE S.SANCHEZ Prepaid Expense 101-0000-13600 675.00 BMO FINANCIAL GROUP 217363 101-0000-13600 675.00
675.00
LEAGUE OF CA CONFERENCE FITZPATRI… Prepaid Expense
BMO FINANCIAL GROUP 217363 LEAGUE OF CA CONFERENCE PENA Prepaid Expense 101-0000-13600 141 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04238 - 07/18/25 DR
7/25/2025 6:40:01 PM Page 3 of 9
Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 217363 LEAGUE OF CALIFORNIA D.MCGARREY Prepaid Expense 101-0000-13600 675.00 BMO FINANCIAL GROUP 217363 06/03/2025 COUNCIL MEETING DINNER Travel & Training 101-1001-60320 218.50 BMO FINANCIAL GROUP 217363 FUNDRAISER CHILDRENS DISCOVERY Travel & Training 101-1001-60320 75.00 BMO FINANCIAL GROUP 217363 BIA OF SC MIXER S.SANCHEZ Travel & Training 101-1001-60320 65.00 BMO FINANCIAL GROUP 217363 06/26/25 LUNCH MEETING Travel & Training 101-1001-60320 74.98 BMO FINANCIAL GROUP 217363 06/17/25 COUNCIL MEETING DINNER Travel & Training 101-1001-60320 373.18 BMO FINANCIAL GROUP 217363 06/03/2025 COUNCIL MEETING DESSERT Travel & Training 101-1001-60320 56.00 BMO FINANCIAL GROUP 217363 CVAG GENERAL ASSEMBLY J.MCMILLEN… Travel & Training 101-1001-60320 103.00 BMO FINANCIAL GROUP 217363 CVAG GENERAL ASSEMBLY Travel & Training 101-1001-60320 205.50 BMO FINANCIAL GROUP 217363 CHAMBER MIXER J.PENA & L.EVANS Travel & Training 101-1001-60320 70.00 BMO FINANCIAL GROUP 217363 ARMA SUMMER CONF REG FOR N.MOR… Prepaid Expense 101-0000-13600 258.00 BMO FINANCIAL GROUP 217363 IIMC - SOCIAL AWARENESS TRAINING Travel & Training 101-1005-60320 75.00 BMO FINANCIAL GROUP 217363 IIMC - CONFLICT RESOLUTION Travel & Training 101-1005-60320 75.00 BMO FINANCIAL GROUP 217363 IIMC - MANAGING UP TRAINING Travel & Training 101-1005-60320 75.00 BMO FINANCIAL GROUP 217363 2025 MSA CONFERENCE B.TELLEZ Prepaid Expense 101-0000-13600 796.90 BMO FINANCIAL GROUP 217363 M&O SUPPLIES-DRINKING WATER Operating Supplies 101-7003-60420 207.09 BMO FINANCIAL GROUP 217363 M&O SUPPLIES-DRINKING WATER Operating Supplies 101-7003-60420 139.74 BMO FINANCIAL GROUP 217363 JACK HAMMER Tools/Equipment 101-7003-60432 2,900.00 BMO FINANCIAL GROUP 217363 JACK HAMMER BITS Tools/Equipment 101-7003-60432 864.43 BMO FINANCIAL GROUP 217363 TRAINING SNACKS Travel & Training 101-1004-60320 234.60 BMO FINANCIAL GROUP 217363 VISA CARD FEE Credit Card Fees 101-1006-60122 25.00 BMO FINANCIAL GROUP 217363 SNACKS Community Experiences 101-3003-60149 119.95 BMO FINANCIAL GROUP 217363 PLANTS FROM ALL COLOR GROWER Materials/Supplies 101-3005-60431 1,263.53 BMO FINANCIAL GROUP 217363 PLANTS FROM ALL COLOR GROWER Materials/Supplies 101-3005-60431 1,166.98 BMO FINANCIAL GROUP 217363 MATERIALS Materials/Supplies 101-3005-60431 -12.40 BMO FINANCIAL GROUP 217363 PLANTS ALL COLOR GROWERS Materials/Supplies 101-3005-60431 118.94 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-M&O EVENT Operating Supplies 101-7003-60420 -10.42 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-M&O EVENT Operating Supplies 101-7003-60420 77.50 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-M&O EVENT Operating Supplies 101-7003-60420 13.89 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-M&O EVENT Operating Supplies 101-7003-60420 5.44 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-M&O EVENT Operating Supplies 101-7003-60420 7.82 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-M&O EVENT Operating Supplies 101-7003-60420 100.26 BMO FINANCIAL GROUP 217363 05/01 - 05/31/25 - BMO CC VISA Credit Card Fees 101-1006-60122 80.48 CALIFORNIA BUILDING OFFIC… 217369 06/2025 - PERMIT TECH WEBINAR TRAIN… Travel & Training 101-6006-60320 340.00 CALIFORNIA BUILDING OFFIC… 217369 07/31/25 - WEBINAR TRAINING E.MOLI… Travel & Training 101-6006-60320 90.00 CIVICPLUS, LLC 217371 LQMC MUNICIPAL CODE CODIFICATION Professional Services 101-1005-60103 3,360.00 CIVICPLUS, LLC 217371 FY25/26 LQ MUNI CODE ORDINANCES … Professional Services 101-1005-60103 1,784.68 DATA TICKET, INC. 217374 06/2025 - CODE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 371.40 DATA TICKET, INC. 217374 06/2025 - POLICE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 231.98 DESERT CONCEPTS CONSTR… 217375 CIVIC CENTER CAMPUS DRAINAGE Maintenance/Services 101-3005-60691 5,975.00 DESERT CONCEPTS CONSTR… 217375 MAINTENANCE SERVICES Maintenance/Services 101-3005-60691 2,880.00 DESERT CONCEPTS CONSTR… 217375 CIVIC CENTER CAMPUS LAKE PUMP ELE… Maintenance/Services 101-3005-60691 4,870.00 DESERT CONCEPTS CONSTR… 217375 VANDALISM REPAIRS Supplies-Graffiti and Vandali… 101-3005-60423 3,200.00 DESERT SANDS UNIFIED SCH… 217376 7/1/24-4/2/25 - BP# 1-10 RATE ADJ RES… School Officer 101-2001-60168 4,056.49 DESERT SANDS UNIFIED SCH… 217376 03/06-04/02/25 - BP #10 SCHOOL RESO… School Officer 101-2001-60168 14,193.17 DESERT SANDS UNIFIED SCH… 217376 04/03-04/30/25 - BP #11 SCHOOL RESO… School Officer 101-2001-60168 13,517.66 DESERT SEWER SUPPLY INC 217377 CATCH BASINS/TRAFFIC GRATES/PARTS Materials/Supplies 101-3005-60431 1,556.03 DESERT SEWER SUPPLY INC 217377 CATCH BASIN/TRAFFIC GRATE Materials/Supplies 101-3005-60431 383.03 ESPINOZA, DAVID C. 217378 08/26/25 - CHAIRS FOR H.LOPEZ VIGIL Community Experiences 101-3003-60149 355.00 ESPINOZA, DAVID C. 217378 09/11/25 - CHAIRS FOR 9/11 EVENT Community Experiences 101-3003-60149 220.00 FEDEX 217379 07/01/25 - OVERNIGHT MAIL Postage 101-1007-60470 16.35 FRANCHISE TAX BOARD 217380 GARNISHMENT Garnishments Payable 101-0000-20985 234.15 FRONTIER COMMUNICATIO… 217381 06/26-07/25/26 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 535.68 GALLS LLC 217382 CODE UNIFORMS J. CISNEROS Uniforms 101-6004-60690 69.09 GOVOS, INC. 217384 FY 25/26 STVR PERMITTING SOFTWARE Professional Services 101-1005-60103 50,402.00 GRAHAM, MARCIE 217385 MARKETING CONFERENCE- M. GRAHAM Travel & Training 101-3007-60320 1,795.42 GRAINGER 217386 PANEL BRACKET Materials/Supplies 101-3008-60431 446.53 GRAINGER 217386 CODE SOUND METERS Supplies - Field 101-6004-60425 1,580.16 HR GREEN PACIFIC INC 217389 FY24-25 PW ON-CALL CIVIL PLAN CHECK… Map/Plan Checking 101-7002-60183 5,556.25 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 33.75 142 CLICK HERE to Return to Agenda
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7/25/2025 6:40:01 PM Page 4 of 9
Vendor Name Payment Number Description (Item) Account Name Account Number Amount INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 202.50 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 57.50 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 57.50 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 115.00 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 202.50 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 57.50 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 303.75 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 135.00 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 67.50 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 345.00 INTERWEST CONSULTING G… 217391 06/2025 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 270.00 JOE A GONSALVES & SON 217392 07/25 CITY LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 MADDEN MEDIA 217393 06/2025 - MEDIA SERVICES Marketing & Tourism Promot… 101-3007-60461 104,340.05 MERCHANTS BUILDING MAI… 217394 06/19/25 - CH CLEANING Janitorial 101-3008-60115 300.00 MERCHANTS BUILDING MAI… 217394 06/09/2025 - WC CARPET CLEANING Janitorial 101-3008-60115 300.00 MONTENEGRO, ALEXIS 217395 FY 24/25 WELLNESS DOLLARS REIMB A.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 OCEAN SPRINGS TECH INC 217396 07/2025 FRITZ POOL MAINTENANCE Fritz Burns Pool Maintenance 101-3005-60184 10,640.00 OZONE WATER SYSTEMS 217397 OWS SYSTEM AUDIT SERVICES Maintenance/Services 101-3005-60691 1,649.00 PALMS TO PINES PRINTING 217398 BUSINESS CARDS Printing 101-3007-60410 884.20 PALMS TO PINES PRINTING 217398 PROMO ITEMS-LQ YOUTH COLL. NOTEB… Promotional Items 101-3007-60134 553.52 PALMS TO PINES PRINTING 217398 FINANCE ENVELOPES Printing 101-3007-60410 1,557.83 PALMS TO PINES PRINTING 217398 PROMO ITEMS-COOLING SCARVES Promotional Items 101-3007-60134 2,123.63 PAX FITNESS REPAIR 217399 PARTS & LABOR FOR FITNESS EQUIPME… Operating Supplies 101-3002-60420 276.07 PAX FITNESS REPAIR 217399 PARTS & LABOR FOR FITNESS EQUIPME… Operating Supplies 101-3002-60420 495.88 PAX FITNESS REPAIR 217399 07/2025 - FITNESS EQUIPMENT MAINT… Operating Supplies 101-3002-60420 500.00 PROPER SOLUTIONS INC 217400 07/04/25 - TEMP AGENCY SERVICES G.R… Temporary Agency Services 101-1004-60125 341.36 PROPER SOLUTIONS INC 217400 07/11/25 TEMP AGENCY SERVICES G. RE… Temporary Agency Services 101-1004-60125 682.72 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Sheriff Patrol 101-2001-60161 668,334.84 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Police Overtime 101-2001-60162 25,119.43 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Target Team 101-2001-60163 169,839.67 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Community Services Officer 101-2001-60164 54,439.80 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Gang Task Force 101-2001-60166 17,499.20 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Narcotics Task Force 101-2001-60167 17,499.20 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Motor Officer 101-2001-60169 165,321.09 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Dedicated Sargeants 101-2001-60170 51,768.50 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Dedicated Lieutenant 101-2001-60171 27,235.20 RIVERSIDE COUNTY SHERIFF … 217404 05/01-05/28/25 - BP #12 POLICE SERVIC… Sheriff - Mileage 101-2001-60172 45,607.91 RIVERSIDE COUNTY SHERIFF … 217404 05/24-06/25/25 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 1,624.44 SANCHEZ, TOMMI 217406 FY24/25 WELLNESS DOLLARS REIMB T.S… Annual Wellness Dollar Reim… 101-1004-50252 200.00 SERVPRO 217407 LOT ABATEMENT-MONROE & AVE 60 C… Lot Cleaning/Gravel Program 101-6004-60120 9,010.48 SHIRY, TERESA 217408 BALLROOM BEG DI CLASSES Instructors 101-3002-60107 157.50 SHIRY, TERESA 217408 BALLROOM BEGINNING CLASSES Instructors 101-3002-60107 87.50 SILVERROCK RESORT 217409 04/01-06/30/25 - USE TAXES Sales Taxes Payable 101-0000-20304 979.00 SOUTHWEST AQUATICS INC 217410 LAKEMAINTENANCE WORK Civic Center Lake Maintenan… 101-3005-60117 660.00 SOUTHWEST BOULDER & ST… 217411 GRAVEL PROGRAM Lot Cleaning/Gravel Program 101-6004-60120 923.29 STAPLES ADVANTAGE 217412 OFFICE SUPPLIES Office Supplies 101-3001-60400 194.91 STAPLES ADVANTAGE 217412 ARCHIVE PAPER & NOTEPADS Office Supplies 101-1005-60400 181.53 STAPLES ADVANTAGE 217412 CITYWIDE PRINTING PAPER Forms, Copier Paper 101-1007-60402 552.59 STAPLES ADVANTAGE 217412 OFFICE SUPPLIES Office Supplies 101-3005-60400 104.55 STAPLES ADVANTAGE 217412 BREAKROOM SUPPLIES Citywide Supplies 101-1007-60403 52.78 STAPLES ADVANTAGE 217412 BREAKROOM SUPPLIES Citywide Supplies 101-1007-60403 156.14 TAG/AMS INC 217413 06/18/25 - RANDOM DOT TESTING Consultants/Employee Servic… 101-1004-60104 95.00 TERRA NOVA PLANNING & R… 217414 04/2025-06/2025 ON-CALL PLANNING S… Professional Services 101-6002-60103 6,408.75 T-MOBILE 217415 6/19-07/17/25 - POLICE GPS LOCATE LA… Special Enforcement Funds 101-2001-60175 115.00 T-MOBILE 217415 6/10-06/17/25 - POLICE TIMING ADVAN… Special Enforcement Funds 101-2001-60175 50.00 TPX COMMUNICATIONS 217416 06/23-07/22/25 - EOC PHONE SERVICE Telephone - Utilities 101-2002-61300 221.96 TRI-STATE MATERIALS INC 217418 MATERIALS Materials/Supplies 101-3005-60431 378.82 UNITED WAY OF THE DESERT 217419 CONTRIBUTION United Way Deductions 101-0000-20981 108.00 143 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount USA-FACT,INC. 217420 06/2025 - PRE-EMPLOYMENT BACKGRO… Recruiting/Pre-Employment 101-1004-60129 60.50 VINTAGE E & S INC 217422 MAINTENANCE SERVICES Maintenance/Services 101-3005-60691 1,267.52 VISIT GREATER PALM SPRINGS 217423 FY 25/26 Q1 CITY FUNDING VGPS - Visit Greater Palm Spr… 101-3007-60151 86,309.09 Fund 101 - GENERAL FUND Total: 1,652,911.80
Fund: 201 - GAS TAX FUND
BMO FINANCIAL GROUP 217363 NEW EMPL SAFETY BOOTS L.URIAS Safety Gear 201-7003-60427 244.63 BMO FINANCIAL GROUP 217363 NEW EMPL SAFETY BOOTS J.MEJIA Safety Gear 201-7003-60427 161.48 BMO FINANCIAL GROUP 217363 NEW EMPL SAFETY BOOTS E.GAMEZVA… Safety Gear 201-7003-60427 188.40 BMO FINANCIAL GROUP 217363 NEW EMPL SAFETY BOOTS E.LOPEZCOR… Safety Gear 201-7003-60427 161.48 BMO FINANCIAL GROUP 217363 PROPANE Materials/Supplies 201-7003-60431 28.26 BMO FINANCIAL GROUP 217363 PROPANE Materials/Supplies 201-7003-60431 28.26 BMO FINANCIAL GROUP 217363 M&O SUPPLIES Materials/Supplies 201-7003-60431 33.75 BMO FINANCIAL GROUP 217363 M&O SUPPLIES Materials/Supplies 201-7003-60431 16.30 GOLDSTAR ASPHALT PRODU… 217383 PAINT GLASS BEADS Paint/Legends 201-7003-60433 1,359.16 Fund 201 - GAS TAX FUND Total: 2,221.72
Fund: 215 - LIGHTING & LANDSCAPING FUND
BMO FINANCIAL GROUP 217363 SAFETY GEAR Safety Gear 215-7004-60427 43.50 BMO FINANCIAL GROUP 217363 MSA TRAINING E.GAMEZ-VASQUEZ Travel & Training 215-7004-60320 130.00 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES Operating Supplies 215-7004-60420 63.57 BMO FINANCIAL GROUP 217363 TRAVEL & TRAINING Travel & Training 215-7004-60320 27.00 BMO FINANCIAL GROUP 217363 PLANTS FROM ALL COLOR GROWER Materials/Supplies 215-7004-60431 1,464.97 RED TERRA NURSERY, LLC 217403 PLANTS Materials/Supplies 215-7004-60431 2,849.25 ROTOLIGHTNG, INC 217405 PALM TREE LIGHT CHANGING COLOR SE… Maintenance/Services 215-7004-60691 300.00 ROTOLIGHTNG, INC 217405 PALM TREE LIGHT CHANGING COLOR SE… Maintenance/Services 215-7004-60691 300.00 SOUTHWEST BOULDER & ST… 217411 MATERIALS Materials/Supplies 215-7004-60431 4,830.91 STAPLES ADVANTAGE 217412 OFFICE SUPPLIES Operating Supplies 215-7004-60420 112.36 TRI-STATE MATERIALS INC 217418 MATERIALS Materials/Supplies 215-7004-60431 2,488.00 VINTAGE ASSOCIATES 217421 WEED ABATEMENT Maintenance/Services 215-7004-60691 3,400.00 VINTAGE ASSOCIATES 217421 WEED ABATEMENT Maintenance/Services 215-7004-60691 2,960.00 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 18,969.56 Fund: 241 - HOUSING AUTHORITY
BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Operating Supplies 241-9101-60420 46.74 BMO FINANCIAL GROUP 217363 SUPPLIES FOR HOUSING AUTHORITY Operating Supplies 241-9101-60420 54.39 PWLC II, INC 217401 DPME MAINTENANCE - LOT IMPROVEM… Building/Site Improvements 241-9104-72110 9,800.00 TRI-STATE MATERIALS INC 217418 MATERIALS/SITE IMPROVEMENTS Building/Site Improvements 241-9104-72110 6,143.43 TRI-STATE MATERIALS INC 217418 MATERIALS/SITE IMPROVEMENTS Building/Site Improvements 241-9104-72110 3,068.36 TRI-STATE MATERIALS INC 217418 MATERIALS/SITE IMPROVEMENTS Building/Site Improvements 241-9104-72110 1,520.13 Fund 241 - HOUSING AUTHORITY Total: 20,633.05
Fund: 243 - RDA LOW-MOD HOUSING FUND
COACHELLA VALLEY ASSOC O… 217372 FY25/26 HOMELESS PREVENTION PROG… Homelessness Assistance 243-0000-60532 125,000.00 Fund 243 - RDA LOW-MOD HOUSING FUND Total: 125,000.00
Fund: 247 - ECONOMIC DEVELOPMENT FUND
BMO FINANCIAL GROUP 217363 MARKETING VIDEOS Marketing & Tourism Promot… 247-0000-60461 139.61 Fund 247 - ECONOMIC DEVELOPMENT FUND Total: 139.61
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
RASA/ERIC NELSON 217402 REVIEW CULTURAL CAMPUS ST VACATI… Design 401-0000-60185 700.00 TERRA NOVA PLANNING & R… 217414 04/2025-06/2025 AVE 50 PLANNING W… Design 401-0000-60185 487.50 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 1,187.50 Fund: 501 - FACILITY & FLEET REPLACEMENT
BMO FINANCIAL GROUP 217363 VEHICLE UPGRADES Parts, Accessories, and Upfits 501-0000-60675 957.18 BMO FINANCIAL GROUP 217363 WINDOW TINTING CODE VEHICLES Parts, Accessories, and Upfits 501-0000-60675 2,460.00 BMO FINANCIAL GROUP 217363 FUEL Fuel & Oil 501-0000-60674 104.86 BMO FINANCIAL GROUP 217363 VEHILCE MAINTENANCE Vehicle Repair & Maintenan… 501-0000-60676 33.00 DANIEL'S TIRE SERVICE, INC. 217373 2016 FORD ESCAPE VIN #A29883 MAIN… Vehicle Repair & Maintenan… 501-0000-60676 968.36 DANIEL'S TIRE SERVICE, INC. 217373 2017 CHEVY SILVERADO VIN #Z176837 … Vehicle Repair & Maintenan… 501-0000-60676 985.27 HILARIO, BENJAMIN 217388 VEHICLE WASHES Vehicle Repair & Maintenan… 501-0000-60676 510.00 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 6,018.67 144 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 502 - INFORMATION TECHNOLOGY
BMO FINANCIAL GROUP 217363 EQUIPMENT FOR CIVIC CENTER CAMPUS… Machinery & Equipment 502-0000-80100 18,868.69 BMO FINANCIAL GROUP 217363 MOBILE SVC MGNT 06/28 - 07/28/25 Prepaid Expense 502-0000-13600 400.00 BMO FINANCIAL GROUP 217363 ADOBE SUBSCRIPTION FOR CITY CLERK Software Licenses 502-0000-60301 19.99 BMO FINANCIAL GROUP 217363 06/2025 EMAIL PROTECTION SOFTWARE Software Licenses 502-0000-60301 499.00 BMO FINANCIAL GROUP 217363 ADOBE SUBSCRIPTION FOR D.HANSEN Software Licenses 502-0000-60301 263.88 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES Operating Supplies 502-0000-60420 379.46 BMO FINANCIAL GROUP 217363 IT STOCK SUPPLIES Operating Supplies 502-0000-60420 274.54 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES Operating Supplies 502-0000-60420 41.55 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-FLASH DRIVE Operating Supplies 502-0000-60420 283.83 BMO FINANCIAL GROUP 217363 STOCK SUPPLIES-MONITORS Operating Supplies 502-0000-60420 1,093.36 BMO FINANCIAL GROUP 217363 STOCK SUPPLIES Operating Supplies 502-0000-60420 54.70 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-HEADSET/FLASH … Operating Supplies 502-0000-60420 435.96 BMO FINANCIAL GROUP 217363 IT SUPPLIES-IPAD CASES Operating Supplies 502-0000-60420 282.60 BMO FINANCIAL GROUP 217363 06/2025 HULU SUBSCRIPTION Cable/Internet - Utilities 502-0000-61400 87.99 BMO FINANCIAL GROUP 217363 MACBOOK FOR J.PENA Computers 502-0000-80103 1,243.09 CARAHSOFT TECHNOLOGY C… 217370 07/01/25-06/30/26 - ASSET MANAGEM… Software Licenses 502-0000-60301 4,012.83 GRANICUS 217387 06/24/25-06/23/26 CITYWIDE HOSTING… Software Licenses 502-0000-60301 25,140.77 INSIGHT PUBLIC SECTOR, INC. 217390 10 APPLE 13-INCH IPAD PRO WI-FI 256G… Machinery & Equipment 502-0000-80100 13,446.05 TPX COMMUNICATIONS 217416 06/23-07/22/25 - PHONE SERVICE Telephone - Utilities 502-0000-61300 3,832.50 TRACKER,, A DIVISION OF C2,… 217417 FY 25/26 INVESTMENT SOFTWARE Software Licenses 502-0000-60301 7,740.00 VISUAL EDGE IT, INC. 217424 05/2025 - IT SERVICES Consultants 502-0000-60104 42,092.92 VISUAL EDGE IT, INC. 217424 LAPTOPS FOR IT STOCK Computers 502-0000-80103 54,083.20 Fund 502 - INFORMATION TECHNOLOGY Total: 174,576.91
Fund: 503 - PARK EQUIP & FACILITY FUND
DESERT CONCEPTS CONSTR… 217375 CIVIC CENTER CAMPUS BOLLARD Parks 503-0000-71060 3,875.00 Fund 503 - PARK EQUIP & FACILITY FUND Total: 3,875.00
Fund: 504 - INSURANCE FUND
ALLIANT INSURANCE SERVIC… 217361 07/1/25-07/01/26 - CRIME INSURANCE Crime Insurance 504-1010-60446 1,800.00 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES Operating Supplies 504-1010-60420 21.74 BMO FINANCIAL GROUP 217363 OFFICE SUPPLIES-ERGO FOOT RESTS Operating Supplies 504-1010-60420 44.96 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES-ERGO DISPLAY ST… Operating Supplies 504-1010-60420 2,752.99 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES Operating Supplies 504-1010-60420 56.81 BMO FINANCIAL GROUP 217363 OPERATING SUPPLIES Operating Supplies 504-1010-60420 41.06 Fund 504 - INSURANCE FUND Total: 4,717.56
Grand Total: 2,010,251.38
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,652,911.80
201 - GAS TAX FUND 2,221.72
215 - LIGHTING & LANDSCAPING FUND 18,969.56
241 - HOUSING AUTHORITY 20,633.05
243 - RDA LOW-MOD HOUSING FUND 125,000.00
247 - ECONOMIC DEVELOPMENT FUND 139.61
401 - CAPITAL IMPROVEMENT PROGRAMS 1,187.50
501 - FACILITY & FLEET REPLACEMENT 6,018.67
502 - INFORMATION TECHNOLOGY 174,576.91
503 - PARK EQUIP & FACILITY FUND 3,875.00
504 - INSURANCE FUND 4,717.56
Grand Total: 2,010,251.38
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 10,480.04
101-0000-20304 Sales Taxes Payable 979.00
101-0000-20981 United Way Deductions 108.00
101-0000-20985 Garnishments Payable 234.15
101-1001-60320 Travel & Training 1,239.18
101-1001-60420 Operating Supplies 78.28
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60320 Travel & Training 49.50
101-1002-60400 Office Supplies 263.09
101-1004-50252 Annual Wellness Dollar … 992.42
101-1004-60104 Consultants/Employee S… 95.00
101-1004-60125 Temporary Agency Servi… 1,024.08
101-1004-60129 Recruiting/Pre-Employm… 341.72
101-1004-60320 Travel & Training 407.82
101-1004-60340 Employee Recognition E… 1,819.24
101-1004-60400 Office Supplies 69.87
101-1004-60420 Operating Supplies 27.88
101-1005-60103 Professional Services 55,546.68
101-1005-60320 Travel & Training 225.00
101-1005-60400 Office Supplies 791.30
101-1006-60122 Credit Card Fees 105.48
101-1006-60320 Travel & Training 75.00
101-1006-60352 Subscriptions & Publicat… 199.00
101-1006-60400 Office Supplies 16.38
101-1007-60401 Operating Supplies 82.55
101-1007-60402 Forms, Copier Paper 552.59
101-1007-60403 Citywide Supplies 277.23
101-1007-60470 Postage 16.35
101-2001-60161 Sheriff Patrol 668,334.84
101-2001-60162 Police Overtime 25,119.43
101-2001-60163 Target Team 169,839.67
101-2001-60164 Community Services Offi… 54,439.80
101-2001-60166 Gang Task Force 17,499.20
101-2001-60167 Narcotics Task Force 17,499.20
101-2001-60168 School Officer 31,767.32
101-2001-60169 Motor Officer 165,321.09
101-2001-60170 Dedicated Sargeants 51,768.50
101-2001-60171 Dedicated Lieutenant 27,235.20
101-2001-60172 Sheriff - Mileage 45,607.91
101-2001-60175 Special Enforcement Fu… 259.55
101-2001-60176 Sheriff - Other 1,624.44
101-2001-60420 Operating Supplies 222.94
101-2001-61400 Cable/Internet - Utilities 535.68
101-2002-60320 Travel & Training 70.88
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Account Summary
Account Number Account Name Expense Amount
101-2002-60400 Office Supplies 180.51
101-2002-60406 Disaster Prep Supplies 450.00
101-2002-60545 Small Tools & Equipment 218.73
101-2002-60670 Fire Station 459.60
101-2002-61300 Telephone - Utilities 221.96
101-2002-61304 Mobile/Cell Phones/Sate… 374.00
101-3001-60400 Office Supplies 194.91
101-3002-60107 Instructors 1,768.70
101-3002-60420 Operating Supplies 1,356.70
101-3003-60149 Community Experiences 710.04
101-3003-60157 Rental Expense 770.00
101-3005-60117 Civic Center Lake Maint… 660.00
101-3005-60184 Fritz Burns Pool Mainten… 10,640.00
101-3005-60400 Office Supplies 104.55
101-3005-60423 Supplies-Graffiti and Va… 3,200.00
101-3005-60427 Safety Gear 422.80
101-3005-60431 Materials/Supplies 10,209.48
101-3005-60691 Maintenance/Services 16,641.52
101-3007-60134 Promotional Items 2,677.15
101-3007-60151 VGPS - Visit Greater Palm… 86,309.09
101-3007-60320 Travel & Training 1,970.42
101-3007-60351 Membership Dues 265.95
101-3007-60410 Printing 2,442.03
101-3007-60461 Marketing & Tourism Pr… 114,283.84
101-3008-60115 Janitorial 600.00
101-3008-60431 Materials/Supplies 1,600.13
101-6001-60400 Office Supplies 171.12
101-6001-60420 Operating Supplies 250.33
101-6002-60103 Professional Services 6,408.75
101-6003-60118 Plan Checks 2,252.50
101-6004-60111 Administrative Citation … 603.38
101-6004-60120 Lot Cleaning/Gravel Prog… 9,933.77
101-6004-60320 Travel & Training 148.01
101-6004-60425 Supplies - Field 3,724.57
101-6004-60690 Uniforms 69.09
101-6005-60320 Travel & Training 70.25
101-6006-60320 Travel & Training 1,627.00
101-7001-60320 Travel & Training 532.00
101-7002-60183 Map/Plan Checking 5,556.25
101-7002-60320 Travel & Training 266.08
101-7003-60320 Travel & Training 532.00
101-7003-60420 Operating Supplies 541.32
101-7003-60432 Tools/Equipment 3,827.87
101-7006-60320 Travel & Training 922.92
201-7003-60427 Safety Gear 755.99
201-7003-60431 Materials/Supplies 106.57
201-7003-60433 Paint/Legends 1,359.16
215-7004-60320 Travel & Training 157.00
215-7004-60420 Operating Supplies 175.93
215-7004-60427 Safety Gear 43.50
215-7004-60431 Materials/Supplies 11,633.13
215-7004-60691 Maintenance/Services 6,960.00
241-9101-60420 Operating Supplies 101.13
241-9104-72110 Building/Site Improvem… 20,531.92
243-0000-60532 Homelessness Assistance 125,000.00
247-0000-60461 Marketing & Tourism Pr… 139.61
401-0000-60185 Design 1,187.50
501-0000-60674 Fuel & Oil 104.86
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Account Summary
Account Number Account Name Expense Amount
501-0000-60675 Parts, Accessories, and … 3,417.18
501-0000-60676 Vehicle Repair & Maint… 2,496.63
502-0000-13600 Prepaid Expense 400.00
502-0000-60104 Consultants 42,092.92
502-0000-60301 Software Licenses 37,676.47
502-0000-60420 Operating Supplies 2,846.00
502-0000-61300 Telephone - Utilities 3,832.50
502-0000-61400 Cable/Internet - Utilities 87.99
502-0000-80100 Machinery & Equipment 32,314.74
502-0000-80103 Computers 55,326.29
503-0000-71060 Parks 3,875.00
504-1010-60420 Operating Supplies 2,917.56
504-1010-60446 Crime Insurance 1,800.00
Grand Total: 2,010,251.38
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,918,221.93
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 7,318.91 201901D Design Expense Village Art Plaza Promenade & Cultural Campus700.00 202205D Design Expense Avenue 50 Widening Improvements (Jeff to Madison) 487.50 202215E Landscape Maintenance Refurbis… Landscape Maint Refurbishment-PWLC II Inc 9,800.00 202216E General PW Maint - Desert Concep… General PW Maintenance - Desert Concepts17,920.00 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 4,147.52 9/11E September 11 Vigil Expense September 11 Vigil 220.00 CSA152E CSA 152 Expenses CSA 152 Project Tracking 125.00 LQYCE La Quinta Youth Collective Expens… La Quinta Youth Collective 553.52 SABE Hunter Lopez Saber Light Vigil Exp… Hunter Lopez Saber Light Vigil 355.00 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 50,402.00 Grand Total: 2,010,251.38
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 06/30/2025-07/18/2025
Wire Transaction
Listed below are the wire transfers from 06/30/2025-07/18/2025.

Wire Transfers:

07/01/2025 - WIRE TRANSFER - LANDMARK $197,684.00
07/02/2025 - WIRE TRANSFER - LANDMARK $179,681.69
07/04/2025 - WIRE TRANSFER - CALPERS $625.59
07/07/2025 - WIRE TRANSFER - CALPERS $6,333.57
07/07/2025 - WIRE TRANSFER - CALPERS $15,430.48
07/07/2025 - WIRE TRANSFER - CALPERS $37,000.79
07/07/2025 - WIRE TRANSFER - MISSION SQUARE $50.00
07/07/2025 - WIRE TRANSFER - LQCEA $594.00
07/07/2025 - WIRE TRANSFER - MISSION SQUARE $4,155.00
07/07/2025 - WIRE TRANSFER - MISSION SQUARE $18,100.00
07/07/2025 - WIRE TRANSFER - MISSION SQUARE $26,168.58
07/08/2025 - WIRE TRANSFER - STERLING $1,513.95
07/09/2025 - WIRE TRANSFER - CALPERS $163,204.21
07/10/2025 - WIRE TRANSFER - SILVERROCK PHASE 1 LLC(1) $602,285.69 07/11/2025 - WIRE TRANSFER - CALPERS $1,308.54
07/11/2025 - WIRE TRANSFER - CALPERS $6,329.00
07/16/2025 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT, INC. $40,806.25 07/18/2025 - WIRE TRANSFER - CALPERS $6,348.33
07/18/2025 - WIRE TRANSFER - CALPERS $15,465.31
07/18/2025 - WIRE TRANSFER - CALPERS $37,705.70
07/18/2025 - WIRE TRANSFER - LANDMARK $222,511.47
TOTAL WIRE TRANSFERS OUT $1,583,302.15
(1)These funds represent a loan under the Debtor-in-Possession (DIP) financing. This disbursement does not reflect the City financing of construction or development at SilverRock.

ATTACHMENT 2
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City of La Quinta
Purchase Orders 04/1/25 – 06/30/25
Purchase Orders
Listed below are Purchase Orders issued from 04/1/25 – 06/30/25 with a value between $25,000 and $50,000 for City Council review.

Vendor P.O Number Amount Purpose
Arborpro, Inc. 2425-0211 30,000.00 $ Arborist Inspection Services BMW Motorcycles of Escondido 2425-0234 38,409.11 $ Purchase Police Motorcycle ATTACHMENT 3
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City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED APRIL 18, MAY 16, JUNE 13, AND JULY 11, 2025

RECOMMENDATION
Approve demand registers for Southern California Gas Company dated April 18, May 16, June 13, and July 11, 2025.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 11,614.62
Successor Agency of RDA $ - Housing Authority $ - $ 11,614.62

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for Southern California Gas Company dated April 18, May 16, June 13, and July 11, 2025.

Warrants Issued:
216668 $ 5,088.72
216904 $ 3,235.91
217116 $ 2,758.18
217360 $ 531.81
$ 11,614.62
Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachment: 1. Demand Registers
CONSENT CALENDAR ITEM NO.15
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7/28/2025 11:38:06 AM Page 1 of 2
Demand Register
Packet: APPKT04142 - 04/18/2025 DR SOCAL GAS
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 216668 02/20-03/21/25 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 48.58 THE GAS COMPANY 216668 02/20-03/21/25 - CH GAS SVC Gas - Utilities 101-3008-61100 1,258.27 THE GAS COMPANY 216668 02/20-03/21/25 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 3,280.15 THE GAS COMPANY 216668 02/20-03/21/25 - WC GAS SVC Gas - Utilities 101-3008-61100 170.68 THE GAS COMPANY 216668 02/27-03/28/25 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 124.22 Fund 101 - GENERAL FUND Total: 4,881.90
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 216668 02/20-03/21/25 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 180.55 Fund 202 - LIBRARY & MUSEUM FUND Total: 180.55
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 216668 03/2025 - SWEEPER FUEL Street Sweeper 501-0000-60678 26.27 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 26.27
Grand Total: 5,088.72
ATTACHMENT 1
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Demand Register Packet: APPKT04142 - 04/18/2025 DR SOCAL GAS 7/28/2025 11:38:06 AM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 4,881.90
202 - LIBRARY & MUSEUM FUND 180.55
501 - FACILITY & FLEET REPLACEMENT 26.27
Grand Total: 5,088.72
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 172.80
101-3005-61100 Gas-Utilities FB Pool 3,280.15
101-3008-61100 Gas - Utilities 1,428.95
202-3004-61100 Gas - Utilities 180.55
501-0000-60678 Street Sweeper 26.27
Grand Total: 5,088.72
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 5,062.45
CSA152E CSA 152 Expenses CSA 152 Project Tracking 26.27 Grand Total: 5,088.72
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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7/28/2025 11:38:39 AM Page 1 of 2
Demand Register
Packet: APPKT04167 - 05/16/2025 SOCAL GAS
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 216904 03/21-04/21/25 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 50.43 THE GAS COMPANY 216904 03/21-04/21/25 - CH GAS SVC Gas - Utilities 101-3008-61100 677.96 THE GAS COMPANY 216904 03/21-04/21/25 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 2,198.60 THE GAS COMPANY 216904 03/21-04/21/25 - WC GAS SVC Gas - Utilities 101-3008-61100 162.21 THE GAS COMPANY 216904 03/28-04/28/25 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 125.92 Fund 101 - GENERAL FUND Total: 3,215.12
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 216904 03/21-04/21/25 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 20.79 Fund 202 - LIBRARY & MUSEUM FUND Total: 20.79
Grand Total: 3,235.91
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Demand Register Packet: APPKT04167 - 05/16/2025 SOCAL GAS 7/28/2025 11:38:39 AM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 3,215.12
202 - LIBRARY & MUSEUM FUND 20.79
Grand Total: 3,235.91
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 176.35
101-3005-61100 Gas-Utilities FB Pool 2,198.60
101-3008-61100 Gas - Utilities 840.17
202-3004-61100 Gas - Utilities 20.79
Grand Total: 3,235.91
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 3,235.91
Grand Total: 3,235.91
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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7/28/2025 11:39:00 AM Page 1 of 2
Demand Register
Packet: APPKT04194 - 06/13/25 DR
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 217116 04/21-05/20/25 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 37.84 THE GAS COMPANY 217116 04/21-05/20/25 - CH GAS SVC Gas - Utilities 101-3008-61100 690.04 THE GAS COMPANY 217116 04/21-05/20/25 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 1,766.44 THE GAS COMPANY 217116 04/21-05/20/25 - WC GAS SVC Gas - Utilities 101-3008-61100 127.16 THE GAS COMPANY 217116 04/28-05/28/25 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 109.10 Fund 101 - GENERAL FUND Total: 2,730.58
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 217116 04/21-05/20/25 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 14.33 Fund 202 - LIBRARY & MUSEUM FUND Total: 14.33
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 217116 04/2025 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.27 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 13.27
Grand Total: 2,758.18
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Demand Register Packet: APPKT04194 - 06/13/25 DR
7/28/2025 11:39:00 AM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 2,730.58
202 - LIBRARY & MUSEUM FUND 14.33
501 - FACILITY & FLEET REPLACEMENT 13.27
Grand Total: 2,758.18
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 146.94
101-3005-61100 Gas-Utilities FB Pool 1,766.44
101-3008-61100 Gas - Utilities 817.20
202-3004-61100 Gas - Utilities 14.33
501-0000-60678 Street Sweeper 13.27
Grand Total: 2,758.18
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 2,758.18
Grand Total: 2,758.18
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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7/28/2025 2:37:36 PM Page 1 of 2
Demand Register
Packet: APPKT04232 - 07/11/2025 SOCAL GAS DR
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 217360 05/20-06/19/25 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 42.42 THE GAS COMPANY 217360 05/20-06/19/25 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 244.42 THE GAS COMPANY 217360 05/20-06/19/25 - WC GAS SVC Gas - Utilities 101-3008-61100 114.71 THE GAS COMPANY 217360 05/28-06/26/25 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 104.17 Fund 101 - GENERAL FUND Total: 505.72
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 217360 05/2025 & 06/2025 - SWEEPER FUEL Street Sweeper 501-0000-60678 26.09 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 26.09
Grand Total: 531.81
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Demand Register Packet: APPKT04232 - 07/11/2025 SOCAL GAS DR 7/28/2025 2:37:36 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 505.72
501 - FACILITY & FLEET REPLACEMENT 26.09
Grand Total: 531.81
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 146.59
101-3005-61100 Gas-Utilities FB Pool 244.42
101-3008-61100 Gas - Utilities 114.71
501-0000-60678 Street Sweeper 26.09
Grand Total: 531.81
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 505.72
CSA152E CSA 152 Expenses CSA 152 Project Tracking 26.09 Grand Total: 531.81
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
CITY COUNCIL MEETING: August 5, 2025

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT WITH COUNTY OF RIVERSIDE FOR

ANIMAL SHELTER, FIELD AND LICENSING SERVICES

RECOMMENDATION
Approve agreement with County of Riverside, as drafted, for animal shelter, field, and licensing services; authorize the City Manager to approve minor revisions to the agreement that do not alter the intent of the agreement; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
• Since 2016, the City has contracted with Riverside County Department of Animal Services (RCDAS) for animal shelter, field, and licensing services. • The proposed Agreement (Attachment 1) contracts services with RCDAS from July 1, 2025, through June 30, 2028.
• All service levels will remain unchanged, and the City will receive detailed monthly reports on field services.

FISCAL IMPACT
The estimated cost for fiscal year (FY) 2025/26 is $398,661. This is based on the new rates proposed by the Riverside County Executive Office, which are scheduled to be presented to the Board of Supervisors in August. Compared to last year’s budget, the new estimated cost is 7.22% higher. The rates increase is due to full cost recovery by RCDAS. The contract amount is included in the Code Compliance Budget, Animal Shelter Contract Service Account (Account No. 101-6004-60197).

Revenue from dog licensing fees collected by the County will be credited back as a reduction on the billing statement. In FY 2025/26, the licensing fee revenue is estimated to be $30,000.

BACKGROUND/ANALYSIS
In 2016, the City contracted with RCDAS to provide comprehensive animal services, encompassing shelter operations, licensing, and field operations. As part of this BUSINESS SESSION ITEM NO. 1
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agreement, a dedicated Animal Control Officer is assigned to the City, tasked with patrolling neighborhoods, enforcing animal-related laws, and engaging with the community. Their responsibilities include issuing citations, impounding animals, overseeing shelter operations, and managing the licensing process. This collaboration ensures that La Quinta residents receive consistent and effective animal control services, contributing to public safety and responsible pet ownership.

Both City and RCDAS understand the importance of residents’ safety and customer service. Services are evaluated on a regular basis to add special programs based on community needs, such as early patrols at parks and hiking trails to enforce leash law.

Main services included in this agreement are:
• One full-time animal control officer,
• After-hours emergency services,
• RCDAS dog license renewals,
• Access to Coachella Valley Animal Campus (CVAC) (Thousand Palms), • RCDAS vehicles and equipment,
• Option for extended service hours (e.g. weekend/holidays); and • At least two Spay and Neuter Clinics per fiscal year (additional fee).

On February 4, 2025, Riverside County appointed Mary Martin as the new Director of RCDAS. She has extensive experience in animal welfare, including leading shelters to achieve live release rates exceeding 90%. Ms. Martin is committed to enhancing practices related to release rates and euthanasia of animals.

The City remains committed to supporting the community through sponsorship of spay/neuter clinics. In FY 2024-25, the City sponsored two clinics at the CVAC, held on August 7, 2024, and February 22, 2025. Most recently, an additional clinic was held on July 23, 2025.

Staff will continue efforts to secure additional spay and neuter clinics. For FY 2025/26, the City has allocated $20,000 to fund spay and neuter events. However, the nationwide shortage of veterinarians continues to limit the availability of clinics for La Quinta residents.

The County requires the City to adopt the verbatim language of County Ordinance Nos. 534, 560, 630, 716, 771, and 878 (“Animal Control Ordinance”) within 12 months of the agreement’s execution. Any future amendments to these Animal Control Ordinances by the County will be provided to the City for adoption.

Approval of the proposed agreement represents a continuation of the current service levels which protect and enhance the quality of life for animals, reduce shelter intakes, and support increased adoption rates.
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ALTERNATIVES
Council may elect not to approve this agreement at this time. Doing so would require adding an animal control officer position, the purchase of an animal control vehicle, and contract sheltering and licensing services from RCDAS.

Prepared by: Lisa Chastain, Public Safety Management Analyst Approved by: Martha Mendez, Public Safety Deputy Director Attachments: 1. Agreement for Animal Services with Riverside County

2. Department of Animal Services Rate Methodology

3. La Quinta Phase in Rates
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Page 1 of 31 ends

La Quinta City CouncilAugust 5, 2025

La Quinta City Council
August 5, 2025