AN ADJOURNED MEETING
CITY OF LA VERNE
CITY COUNCIL AGENDA
Tim Hepburn, Mayor
Muir Davis, Mayor Pro Tem
Robin Carder, Council Member
Rick Crosby, Council Member
Wendy M. Lau, Council Member
www.cityoflaverne.org
(909) 596-8726 - Phone
(909) 596-8740 - Fax
City Hall Council Chamber
3660 D Street
La Verne, CA 91750
Monday, February 28, 2022 - 6:30 p.m.
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
The meeting will be opened to the public. In an effort to keep a safe environment and to minimize the spread of the COVID-19 Virus, the City will be limiting occupancy and requiring masking for all that will be in attendance. To facilitate public participation for those who do not wish to attend in person, the meeting will still be made available virtually to residents. Below are the following opportunities on how to participate:
1) View the meeting through the City’s website at www.cityoflaverne.org and click on the green “Council Meeting Live Stream” button.
2) Individuals can email their comments to the Assistant City Clerk at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
3) Individuals who wish to share their comments directly during the meeting may do so by emailing the Assistant City Clerk at [email protected] with their phone number and the item(s) they wish to speak on. Requests will be accepted before and throughout the meeting and staff will call you back at the appropriate time. Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
4) If you wish to participate via Zoom, you will need to register at https://us02web.zoom.us/webinar/register/WN_ZXhlMcOjQhmqQZOKEQCqWA before 5:00 p.m. on Monday, February 28, 2022, and please be aware that space is limited.
You will have the ability to watch the meeting in real time and raise your hand to request to comment as appropriate on the current agenda item(s). Once it is your turn to speak, you will be brought into the meeting and have the ability to turn your video on when called upon.
AGENDA, La Verne City Council Adjourned Meeting, Monday, February 28, 2022
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Council Member Lau, Council Member Crosby, Council Member Carder, Mayor Pro Tem Davis and Mayor Hepburn.
4. The City Council will meet with Staff to Review Fire Operations and County Services - The Fire Chief and City Manager will provide City Council with an overview on the status of the Department’s current operations, update on the Standard of Coverage review as well as information on the discussions with the County regarding fire services. Following that presentation Council may choose to provide staff direction on continuing the pursuit of contracting fire services or abandoning those discussions with the County.
5. PUBLIC COMMENTS/ORAL COMMUNICATIONS - This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Please email your public comment to the Assistant City Clerk at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. If you wish to speak, email your phone number and staff will call you back. There is a 3-minute time limit on public comments.
6. Adjournment to Monday, March 7, 2022 at 5 p.m. for a City Council Study Session on SB9, known as the California Housing Opportunity and More Efficiency (HOME) Act, a state bill that requires cities to allow one additional residential unit onto parcels zoned for single -dwelling units.
The Next Regular Meeting of the La Verne City Council
is scheduled for Monday, March 7, 2022, at 6:30 p.m.
ADVISORY STAFF
Robert Russi, City Manager
JR Ranells, Assistant to the City Manager
Robert Kress, City Attorney
Lupe Gaeta Estrella, Assistant City Clerk
Shawn Igoe, Public Works Director
Eric Scherer, Director of Community Development
Marla Pendleton, Finance Director
Colleen Flores, Police Chief
Christopher Nigg, Fire Chief
Yvonne Duran, Community Services Manager
Cody Howing, City Engineer
Posting Statement: On February 23, 2022, a true and correct copy of this Agenda was posted on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at cityoflaverne.org.
LA County Fire Proposal
Study Session
February 28, 2022
Introduction
● Timeline
● County proposal and comparison
● SOC – Preliminary assessment
● Fiscal analysis
● Option & Steps
● Conclusions
History/Timeline
● June 2019 – City Requested initial evaluation (feasibility study) from LA County Fire (LACoFD) for contract services ● April 2020 – County evaluation was received
● August 2020 – Receive Service Deployment Report from Messina & Assoc. ● November 2020 – Council directed staff to begin Negotiations with LACoFD to affirm proposed costs & imapcts ● February 2021 – Council committed to voter input prior to acceptance and finalization of LACoFD contract ● June 2021 – Council Commissioned SOC & CRA analysis to determine LVFD effectiveness ● August 2021 – Permanent Fire Chief appointed
● November 2021 – Council approved deployment changes
● March 2022 – Last date for Council to place item on June ballot June
2019
April
2020
August
2020
November
2020
February
2021
June
2021
August
2021
November
2021
March
2022
County Model & Comparison to Existing Services
● Staffing
● Deployment (Stations & Apparatus)
● Response Times
● Communications
● Specialized Resources
● Fire Prevention and Community Risk Reduction Services ● Emergency Management
Operational Comparison
(In–City Resources)
Stations Personnel Paramedic
Units Engine Co. Ladder
Truck Co.
Battalion
Chief
(Span of
Control)
Ambulance(s)
*2022
Deployment
3 10 3 2 1 1
(3) 2
*“Option A”
2 8 1.5 2 0 0
(8)
1 *TBD
Administrative Comparison
Fire Chief Fire Marshal
Prevention /
Community
Risk
Reduction
Emergency
Operations
Center
(City EOC)
201
Ambulance
Provider
Rights
ISO
Rating
YES YES
YES
w/ assistance
from
Suppression
Fire Chief
and/or
Duty Battalion
Chief
(all scenarios)
YES 3
LACoFD
Assistant Chief
Representation
(Covina)
9 East Ops Cities
Unknown
Served by
office in
Pomona
w/ assistance
from
Suppression
Area Assistant
Chief
(dependent on
scale of
emergency)
To Be
Determined
To Be
Determined
After
Transition
Standards of Cover &
Community Risk Assessment
● Community Risk Assessment
significance
● Standards of Coverage
applicability
● Data Used
● PRELIMARY STATUS UPDATE for
context
● AP Triton Introduction
Fiscal Analysis
● Conversion Costs
● 5 year historical
● 5 year projection County
● 5 year projection City services
Estimated Conversion Cost - $1,980,411(net)
*Calculated 3/2021
City
Asset
Fire
Stations
Radios &
Associated
Equipment
Personnel
(Training) Vehicles Ancillary
Equipment
Uniforms &
Personal
Protective
Equipment
15%
Contingency
Fire Chief
Contract
Obligation
Credits
*Excess Radios
& Vehicles
Estimated
Cost to
Convert
$446,730 $95,000 $736,580 $911,068 $155,450 $285,378 $394,531 $384,736 ($1,429,063)
Historical Revenues & Expenditures
Expenditures
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21
Personnel - City 6,974,678 7,227,288 7,605,828 7,632,089 7,246,434 7,250,288 Personnel - Third Party 838,710 398,900 1,032,992 784,891 422,437 1,389,320 Operational 724,079 862,264 777,064 1,194,635 1,225,497 1,622,052 Total 8,537,467 8,488,452 9,415,884 9,611,615 8,894,368 10,261,661 Total Less Third Party 7,698,757 8,089,552 8,382,892 8,826,724 8,471,932 8,872,341 Funding
General Fund Support 6,182,592 6,484,495 6,702,051 7,110,285 6,542,895 7,575,027 Insurance Billing 671,644 793,929 781,331 740,788 817,069 329,593 Measure GG 764,521 731,128 819,510 829,651 843,968 875,721 Other Funding Sources 80,000 80,000 80,000 146,000 268,000 92,000 Total 7,698,757 8,089,552 8,382,892 8,826,724 8,471,932 8,872,341 City of La Verne
Fire Department
Revenue and Expenditures - Historical Actual
Revenue & Expenditures Projections
Expenditures
FY 21-22
Plus Updated
Deployment
Model 6 Mo.*
FY 21-22
Adjusted FY 22-23 FY 23-24 FY 24-25 FY 25-26
Personnel - City 8,308,267 534,049 8,842,316 9,479,613 9,764,002 10,056,922 10,358,629 Personnel - Third Party 602,185 602,185 800,000 824,000 848,720 874,182 Operational 1,420,550 1,420,550 1,530,000 1,560,600 1,591,812 1,623,648 Total 10,331,002 534,049 10,865,051 11,809,613 12,148,602 12,497,454 12,856,459 Total Less Third Party** 9,728,817 534,049 10,262,866 11,009,613 11,324,602 11,648,734 11,982,278 Funding
General Fund Support 7,971,817 235,549 8,207,366 8,649,913 8,919,308 9,196,934 9,483,042 Insurance Billing 780,000 298,500 1,078,500 1,377,000 1,404,540 1,432,631 1,461,283 Measure GG 885,000 885,000 902,700 920,754 939,169 957,952 Other Funding Sources 92,000 92,000 80,000 80,000 80,000 80,000 Total Less Third Party** 9,728,817 534,049 10,262,866 11,009,613 11,324,602 11,648,734 11,982,278 * 6 Month funding for change in deployment model for FY 21; full year included in FY 2023 onward **Third Party Revenues associated with Cal OES reimbursement and administrative fees City of La Verne
Fire Department
Revenue and Expenditures - 5 Year Projections
Assumes 3% annual increase in Salary and Benefits; 2% operational costs and revenue except Third Party which is 85% of related expenditures. General Fund absorbs costs other than those listed.
Revenue & Expenditure Projections
Expenditures
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Los Angeles County 9,896,723 10,441,043 11,015,300 11,621,142 12,260,304 Ambulance Transport* 1,400,000 1,421,000 1,442,315 1,463,950 1,485,909 Total 11,296,723 11,862,043 12,457,615 13,085,091 13,746,213 Funding
General Fund Support 9,539,723 9,502,343 10,052,321 10,633,291 11,246,978 Insurance Billing 780,000 1,377,000 1,404,540 1,432,631 1,461,283 Measure GG 885,000 902,700 920,754 939,169 957,952
Other Funding Sources 92,000 80,000 80,000 80,000 80,000 Total 11,296,723 11,862,043 12,457,615 13,085,091 13,746,213 * Private provider average verbal quote in order to maintain City 201 rights City of La Verne
County Contract Services - Option A
Assumes 5.5% annual increase in contract services; 1.5% CPI in ambulance transport. General Fund absorbs costs other than those listed.
Projected Comparison
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
LV Fire Department 10,262,866 11,009,613 11,324,602 11,648,734 11,982,278 Fire District 11,296,723 11,862,043 12,457,615 13,085,091 13,746,213 Difference LVFD Vs. Fire District (1,033,857) (852,430) (1,133,013) (1,436,357) (1,763,935) FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
LV Fire Department 8,207,366 8,649,913 8,919,308 9,196,934 9,483,041 Fire District 9,539,723 9,502,343 10,052,321 10,633,291 11,246,978 Difference LVFD Vs. Fire District (1,332,357) (852,430) (1,133,013) (1,436,357) (1,763,937) Projected Annual Funding Increase
City of La Verne
Projected City General Fund Requirement
Options and Next Steps
• March 2022 – Send letter to County withdrawing request • 3rd Q 2022 – Final SOC/CRA Presented to Council
• 3rd Q 2022 – Fire Chief to Prioritize recommendations • 3rd Q 2202 – Department initiates Strategic Plan
• 2nd Q 2023 – Council receives report on approaches to implement • 2023 - ?? – Implement Recommendations
Retain City Services
Options and Next Steps
• March 2022 – Approve ballot language
• June 2022 – City holds advisory vote on contracting service • 4th Q 2022 – Finalize details of agreement & Execute agreement • 4th Q 2202 – Request consideration by LAFCO
• 2nd Q 2023 – LAFCO Acts on Request
• 3rd Q 2023 – BOS Approves Agreement
• 1st Q 2024 – Conversion is implemented
County Services
Conclusions/Council Direction
• Ongoing, 2-year County discussions impacting City and County Fire Department(s)
• Current status of La Verne Fire Department
• County proposal reduces level of service within City limits • County proposal inadequate for current risk level and anticipated incoming development
• County proposal does not appear to offer cost savings as written • Why the need for conclusive decision
• Council discussion