Agenda
CITY COUNCIL AGENDA PACKET 2022-05-02 18-30.PDF
CITY COUNCIL AGENDA 2022-05-02 18-30, WITH SLIDE PRESENTATION.PDF
1. Documents:
Table of Contents
Agenda 2
Agenda Items
4. Asian American & Pacific Islander Proclamation 8
6a. City Council Minutes 10
6b. Reso.22-18, OTLVID Annual Report & Setting
Hearing 20
7a. Paramedic Service Fee 28
7b. 1941 White Ave. Utility Easement Vacation of 30
8. Housing Rehabilitation Program 44
1 City Council Agenda Packet, Monday, May 2, 2022
CITY OF LA VERNE
CITY COUNCIL AGENDA
Monday, May 02, 2022 - 6:30 p.m.
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
The Council Chambers will be opened to the public at 6:00 p.m. To facilitate public participation for those who do not wish to attend in person, the meeting will still be made available virtually to residents. Below are the following opportunities on how to participate:
1) View the meeting through the City’s website at www.cityoflaverne.org and click on the green “Council Meeting Live Stream” button.
2) Individuals can email their comments to the Assistant City Clerk at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public com ments submitted by emails or any other format to the City are public records that will be made available for public viewing. 3) Individuals who wish to share their comments directly during the meeting may do so by emailing the Assistant City Clerk at [email protected] with their phone number and the item(s) they wish to speak on. Requests will be accepted before and throughout the meeting and staff will call you back at the appropriate time. Once i tems are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3- minutes is set for all public comments.
4) If you wish to participate via Zoom, you will need to register at https://us02web.zoom.us/webinar/register/WN_ntJxP7lVRcOPzERey0vvJA before 5:00 p.m. on Monday, May 2, 2022, and please be aware that space is limited. You will have the ability to watch the meeting in re al time and raise your hand to request to comment as appropriate on the current agenda item(s). Once it is your turn to speak, you will be brought into the meeting and have the ability to turn your video on when called upon.
Tim Hepburn, Mayor
Muir Davis, Mayor Pro Tem
Robin Carder, Council Member
Rick Crosby, Council Member
Wendy M. Lau, Council Member
www.cityoflaverne.org
(909) 596-8726 - Phone
(909) 596-8740 - Fax
City Hall Council Chamber
3660 D Street
La Verne, CA 91750
2 AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 2
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Council Member Lau, Council Member Crosby, Council Member Carder, Mayor Pro Tem Davis and Mayor Hepburn.
4. PRESENTATIONS
Damien High School Basketball 2022
- The Damien High School Basketball team finished the
regular season with a record of 26– 2 and became t he Baseline League champions. The team qualified for the prestigious Open Division playoffs, the highest honor in basketball playoffs.
Following the Southern Section Open Division playoffs, the team qualified for the CIF St ate Division I playoffs where they went 4- 0, defeating Clovis North to bring home the CIF State Division I championship. The team was led by senior captain RJ Smith, who was named Baseline League MVP and San Gabriel Valley Player of the Year. In addition t o Smith, the Spartans got extraordinary contributions from seniors, Kaleb Smith, Bradley Xie, and Spivey Word and Junior Jimmy Oladokun. Each was named All Baseline League honorees. The team was coached by Mike LeDuc, who, in December, reached a career mi lestone winning his 1000 th game and was
recently named California State Coach of the Year. The team was assisted by Darin Zabel, Eric Johnson, Andre McLean, David Ng, and Alex Arredondo. Below are the team players:
Jacob Allen Lucas Arrieta Elijah Brown Caiden Brown
Xavier Clinton Aston Edwards Nathaniel Garcia Pierce Hagan Chris Obiekea Jimmy Oladokun Rolan Serna Jacob Regalado-McKinn Sam Slezak Kaleb Smith Spivey Word Randolph “RJ” Smith Jr.
Bradley Xie Malcolm Windross
San Gabriel Valley Mosquito & Vector Control District Presentation - Levy Sun from the San Gabriel Valley Mosquito & Vector Control District will update the Council on mosquito and virus activity, along with tips to stay more bite-free this year.
Presentation of Proclamation proclaiming the Month of May of 2022 as Asian American and Pacific Islander Heritage Month celebrating the many notable contributions of Asian and Pacific Island Americans who have enriched our nation’s history.
5. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS (Any person who wishes to make a brief announcement of a future community event that is open to the general public may do so at this time.)
3 AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 3
6. CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.)
a. City Council Minutes of the Regular and Adjourned meetings of April 18, 2022, to be received and filed.
b. Staff recommends approval and passage of the following Resolutions:
Resolution No. 22 -18 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DECLARING ITS
INTENTION TO APPROVE THE ANNUAL REPORT OF THE OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT WHICH INCLUDES A BUDGET AND REESTABLISHES THE BOUNDARIES AND ASSESSMENT FORMULA FOR THE 2022 - 2023 FISCAL YEAR AND SETS A PUBLIC HEARING ON THE MATTER - An annual public hearing is required to consider the Annual Report of the Old Town La Verne Business Improvement District (OTLVBID) and has been scheduled for May 16, 2022. At said hearing, the City Council will be requested to 1) Receive and file a report of the OTLVBID prior year activities. 2) Approve the proposed OTLVBID 2022 -2023 Annual Budget and incorporate i t into the City Budget. 3) Approve re -establishment of the District boundaries and assessment formula.
Community Development Director Scherer Staff recommends that the City Counc il adopt the Resolution No.22 -18, declaring its intention to approve the OTLVB ID Annual Report and sets a public hearing on the matter for May 16, 2022.
7. PUBLIC HEARINGS
a. 2022-23 Paramedic Service Fee - The City's voter approved Paramedic Service Fee requires an annual hearing in order to consider a rate change. The monthly fee i s subject to an annual adjustment for a rate change based on the Consumer Price Index.
STAFF RECOMMENDATION: The City Council should adjust the monthly paramedic service fee from $5.58 to $5.91 and
approve Resolution No. 22- 19, adopting the
Paramedic Service Fee for Fiscal Year 2022-23.
Resolution No. 22 -19 - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, ADOPTING THE PARAMEDIC
SERVICE FEE FOR FISCAL YEAR 2022-23.
4 AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 4
b. Public Hearing for the Vacation o f a City of La Verne Public Utility Easement Located at 1941 N. White Avenue - On April 4, 2022, the City Council set the Public Hearing to consider vacation of a City of La Verne Public Utility Easement located at 1941 N. White Avenue for May 2, 2022, and directed staff to post the appropriate noticing pursuant to the Streets and Highways Code.
STAFF RECOMMEDATION: The City Council should hold the public hearing for vacation of the public utility easement located at 1941 N. White Avenue and approve Resolution No. 22-20,
vacating the subject utility easement and authorizing
staff to record the quitclaim deed and resolution with
the Office of the County Recorder.
Resolution No. 22 -20 - A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, COUNTY OF
LOS ANGEL ES, STATE OF CALIFORNIA,
VACATING THE EASEMENT FOR PUBLIC UTILITY
AND STORM DRAIN PURPOSES RESERVED
ACROSS THAT PORTION OF “G” STREET AS
VACATED BY RESOLUTION No 67 -61 OF THE
CITY OF LA VERNE, WITHIN THE CITY OF
LA VERNE MORE PARTICULARLY DESCRIBED IN
THIS RESOLUTION.
c. 2022 Comprehensive Fee Schedule - The City’s Comprehensive Fee Schedule is reviewed each year in conjunction with the annual budget process. Adjustments are made to reflect changes in the cost of services in accordance with State and local law.
STAFF RECOMMENDATION: The City Council should open the public hearing and continue hearing to Monday,
May 16, 2022 at 6:30 p.m. City Council
meeting to allow Staff additional time to
prepare the City’s Comprehensive Fee
Schedule for Council consideration.
5 AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 5
8. OTHER MATTERS
Housing Rehabilitation Program - American Rescue Plan Act (ARPA) - The City Council conceptually approved a Housing Rehabilitation Program using Community Development Block Grant (CDBG) in October of 2019. Due to the COVID -19 pandemic, this program was never implemented. In March of 2021, funding was received via the American Rescue Plan Act (ARPA), which the City Council supported the recomm endation to allocate $500,000 to a Housing Rehabilitation Program.
Staff is asking for direction from the City Council to determine eligibility requirements and eligible repairs for the administering of the Housing Rehabilitation Program. Staff is also proposing that the City enter an agreement with Willdan Engineering to administer a Housi ng Rehabilitation Program using American Rescue Plan Act (ARPA) funding.
STAFF RECOMMENDATION:
The City Council should adopt Resolution Number
22-21, approving a contract with Willdan Engineering
to design and administer the program (Attachment A:
Professional Services Agreement) and give staff the
direction to move forward with the creation of the
ARPA funded Housing Rehabilitation Program
($500,000).
Resolution No. 22 -21 - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AUTHORIZING AN AGREEMENT
WITH WILLDAN ENGINEERING FOR HOUSING
REHABILITATION PROGRAM CONSULTING
SERVICES.
9. PUBLIC COMMENTS/ORAL COMMUNICATIONS - This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Please email your public comment to the Assistant City Clerk at [email protected]
. Your public comment will be shared with the
City Council and included as part of the permanent record. If you wish to speak, email your phone number and staff will call you back. There is a 3-minute time limit on public comments.
6 AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 6
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS - Each Council Member may address the Counc il and public on matters of general information and/or concern. Thi s is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION:
a. The City Council will also meet in a closed session with legal counsel to determine whether or not to initiate litigation pursuant to Government Code §54956.9 (d) (4). One potential case.
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
b. The City Council will convene in a closed session, pursuant to Government Code §54956.9 (a), to discuss Arcadia, et al. v. So. Cal. Edison Corp., Santa Barbara Superior Court Case No. 20 CV 02026 for the following purpose:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Mayor Pro Tem Davis will not participate due to his employment with Southern California Edison.)
12. ADJOURNMENT.
THENEXT REGULAR MEETING of the La Verne City Council
is on Monday, May 16, 2022
ADVISORY STAFF
____ Robert Russi, City Manager
____ JR Ranells, Assistant to the City Manager
____ Robert Kress, City Attorney
____ Lupe Gaeta Estrella, Assistant City Clerk
____ Shawn Igoe, Public Works Director
____ Eric Scherer, Director of Community Development
____ Marla Pendleton, Finance Director
____ Colleen Flores, Police Chief
____ Christopher Nigg, Fire Chief
____ Yvonne Duran, Community Services Manager
____ Cody Howing, City Engineer
Posting Statement: On Tuesday, April 26, 2022, a true and correct copy of this Agenda was posted on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at cityoflaverne.org.
7 C;?o
a.Q**
-"ROCL-LMAfiOAT-
'Whereas, the City of LaTerne taaes yri{e in recognizing Svlay zozz as Asian Arnericart an{"acific Isfavtder 3{eritage n4onth, cefehrattng the many nota\fe contri7uttons of Astan ancf?actfic Isfanf Arnertcarts who fratri enricfte{ our yratioyt's history artd are instntmentaf in its future success; an{
'Whereas, the themefor this year's observantce is "Ac{vancing Le a[er s y'hr oug h C o ffab or at ion",'w hic h afs o r effe ct s La T erne' s str ong _
c ortmitynent t o yr iorit tz e c o ffab or ation, ffiv er sity, tr ansy ar ency, and incfuston; an{
^Whereas, the montfr of lvtay was sefecte{ as it fi.onors the immigration of the first Jaya:ntese yeoyfe to the 'united States in fi<s. gffiilionaffy, futay-afso marLs the cornlcfetion of the (ranscontinentaf Ilaifroadin $69, whicfrwas buift witfi signtficant contributions from C hi.nes e immigr an t s; an{
^Whereas, AA?I's ilre one of the fastest growing etftntc _poyufations [n the nation, more tfran zo miffron strong, an{the Census Bureau recognizef AA?I's fls lt yercent of the yoyufation in LaTerne; an{ ^Whereas, AA?I haue ffistinguishe{tfremsefves as fea[ing researchers in science, me[icine, an{technofogy; innovathte farmers art{ ranchers; {istinguisfi-ef fawyers, ju{ges art[ government fea{ers; tn the arts, ftterature,-an{ syorts; as 'wa:r heroes who fefenf our country; and' yeacetime heaftficare. ileroes on thefront ftites of theyart{emic; an[ ^W her e as, w e'r e c o gniz e t he ac c omy fis frment s, an{ tnsy ir at ion of generations of e-nU inffivtfuafs tn our country, as we[[ as focatty here in TaTerne, as-we continue to worL. to create a more suyyortive, incfusive, an[ equita\fe comrnunity that fuffy embraces aff inffivifuafs of Asiart {escent; an{
Nto'w, fi{EerfokT tsr,IrkESo.cyED that on this z"d fay of tvlay, zozz, tfre Ctty of taTerne foes hereby yrocfatm fulay zozz as ,,
J4SJ JASV JNMEBI CAAI AI\TD
"
ACI fIC I S.C.AI\TDEB" ITERTTAE E
SvtO:|,1T5{'
Date{tftis z"d {ay of lvlaY 2022.
ttm 5{eyburn" Svlayor
Attest:
$eeStaVerae
sd\
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Luye Qaeta Estreffa" Assistant City CferE
8 May 2, 2022 City Council Meeting
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9 May 2, 2022 City Council Meeting
,|
MINUTES OF AN ADJOURNED MEETING
OF THE CITY COUNCIL OF THE CITY OF
LA VERNE
Monday, APril 18,2022
An adjourned meeting of the La verne city councilwas called to order by Mayor Hepburn at 6:00 p.m
2. Council Members Present
Absent:
Advisory personnel Present:
6. Adiournment at 6:14 P.m.
RespectfullY submitted'
Lupe Gaeta Estrella, CMC
Assistant City Clerk
Mayor Tim Hepburn
Mayor Pro Tem Muir Davis
Council Member Robin Carder
Council Member Wendy Lau
Council Member Rick Crosby
None.
City Manager Robert Russi
Asaistant to the City Manager JR Ranells
City Attorney Robert L. Kress
Assistant City Clerk Lupe Gaeta Estrella
Police Chief Colleen Flores
Police Captain Sam Gonzales
Police Lieutenant Chris Dransfeldt
Fire Chief Chris Nigg
3 4
Pledge of Allegiance was led by Mayor Hepburn
Presentation of Pride of
La Verne Certificates to Police
Retired Senior Volunteer Patrol
Members Dave Boscarino and
Mike Medlock
Presentation of Lifesaving
Awards - Police Corporal
Michael Scranton and Officer
Bradley Bailey
Badge Pinning/ Fire Marshal
Robert Montaghami
Mavor Heoburn. on behalf of the City Council, presented Pride of La Verne Certificatei of appreciation and thanks to Police Retired Senior Volunteer i"i.i ,"rnu"o' bave Boscarino and Mike Medlock for their quick response in summoning help for a.iuvenile in distress while on patrol' Mavor Heoburn, on behalf of the City Council, presented Lifesaving Awards to iJG Coiporat tttichael Scranton and Officer Bradley Bailey for their quick response ind assistance in saving a male individual's life 5 Mavor HeDburn, on behalf of the City Council, introduced and welcomed newly iriidJ fir"'lrf"r.t "l
Robert Montaghdmi. Robert has a Bachelor's degree in
fuUtic aOministration. He is a Certified Fire lnspector l, ll.and Fire Plans Eximiner anO has fourteen years of experience working in local-municipalities' N.froi.g th" C"diands Fire bepartmeni as a Fire Safety Specialist and with La iauri treignre Fire Department as the Fire Marshal' His expertise will en"uie tf,e ni!'tt""t level oi public safety for our community.before the Ir"rg"r"i"ii"pJen, while also providing the safest possible-environment for o,jiiir"ngnt"* irl,en the emergencies do occur' His wife' and daughter pinned his badge.
10 May 2, 2022 City Council Meeting
,|
2 MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
LA VERNE
Monday, APril 18,2022
AregularmeetingoftheLaVernecitycouncilwascalledtoorderbyMayorHepburnat6:30p.m.
Council Members Present: Mayor Tim Hepburn
Mayor Pro Tem Muir Davis
Council Member Robin Carder
Council Member Wendy Lau
Council Member Rick Crosby
Absent:
Advisory personnel Present:
None.
City Manager Robert Russi
Asiistant to tne city Manager JR Ranells
City Attorney Robert L. Kress
Assistant City Clerk Lupe Gaeta Estrella
Police Chief Colleen Flores
Police Captain Sam Gonzales
Police Lieutenant Chris Dransfeldt
Public Works Director Shawn lgoe
Community Services Manager Yvonne Duran
3 4
Pledge of Allegiance was led by Mayor Hepburn.
Older American Outstanding
Selection
Recognition and Presentation
of "Pride of La Verne Award"
Recipients for the "Jack
Huntington and Jim
Scranton Awards"
Mavor Heoburn, on behalf of the City Council, named Sherry Dicregorio this u"lrt orist"nainq older American iepresenting La verne He reported that ihe Senior Advisofo Committee nominated one senior citizen for the ijrt.t"naing Old"r American Award. This recognition is p€rt of the Los Angeles Countv Coirmission for Older Adults 57th Annual Older Americans n"."i'.'t1". oiitonRol Rwards Program, which honors a senior citizen from each iitv in Los'Anqeles County. The Senior Advisory Committee i*iirirl.o"oir,ittherry DiGiegorio be nominated as the city's outstanding oE;ffi;ril" "a
she eiemplifies the true spirit of this yeais theme 'Age My W"Vl fvfJ. OGt"gorio resides in La Verne and has dedicated countless hours of service to the community.
Mavor HeDburn reported that annually the City Council presents the Pride of La"tn" Gif Huntington Award" and ttre Pride of La Verne "Jim Scranton n*"rA; to recognize voiunteers who have made outstanding contributions and l..roir"o exeirplary service to the City and the community Each recipient |e-c;;;;ililirldrit piiae ot t-a vern6 phque and their names are placed on perpetual plaques displayed in City Hall.
11 May 2, 2022 City Council Meeting
5 City Council Minutes, Monday, Aptil 18,2022, Page 2,
" J ack H u ntington Awa rd "
"Jim Scranton Award "
Announcements of UPcoming
Community Events
Mavor Heoburn reported on the "Jack Huntinglon" P de of La Vene 1,"!ra nd tt"t"O ihat the award was named after S. Jack Huntington who .or"O to f-" v"rne in 1970. Despite heavy professional obligations and time "orrit."t't"
to tn" U.S. Naval ieserve, iack became actively involved in if'e community as a volunteer. He was active in various local organizations inJuOing tt'e [a Verne Jaycees, Little League and the Youth Basketball ;;;G;: Jack also servei as a City of La Veme commissiorerJor more than is i"ars. completing two terms on the Parks & Recreation Commission as *;i;; il;Gi;" oi the Planning commission. Jack Huntington was a citizen ,ofrnt"ei*t'o "*"mplified
the "Pride of La Verne" through selfless service to
the community.
Mavor HeDburn announced that this year lhe Pdde of La Veme "Jack iiihingtii e*"rd" is being presented to sherry Best' He stated that sterrv fias alwavs had an ini"iest in public education and community service' .;.#;; ner v'otunteer career in high school providing recreational services io
"f,iUi"n
living at Rancho Los Amigos Rehabilitation Center in Downey' iniirgilrin"i."llege years she vo-lunteered at Danbury Elementary school ioi"t'i"r,irln *itn Ortn6p6dic tmpairments in Claremont She continued her intereiiin speciar eduiption asa teacher at Pacific State Hospital in Pomona ,.J i" it'" fri"g^"lia School District in Buena Park' She trained teachers for lr".Cd ,Lars-at cal State Los Angeles. She is a published author who held "#[" i, i,Lifuio rithe state and niational levels. one of her career highlights il""ir"r"ring io e-ngalore, lndia in 2oO3 and 2004 to help establish an early inL-r".tl- ir.girm-for at isk infants and their families Currently' she is the ii"lii"iGit "li
verne Historical societv and a member for almost 10
,""i..
-Sn"
it o""sionate about local history and community engagement She 'h; ;;id ih"i ii E .ever too late to get busy in the serv'rce of others she loves il;fi&; ilr;ro: "lf you want to go fastl go alone' lf you want to go far' go together."
Mavor HeDburn reported on the Pride of La Veme "Jim Scnnton Award"' iiJ!6tirJit "i
tt'" Lward was named after long time resident.Jim scranton il;;-.;;bei of the Youth Sports committee since. its inception ln . . i'riiie.'n" torr"a the La Verne Lazirs Soccer Ctub organization which provides 'fiil;;;;;;ffft*itv to plav soccer at a highlv competitivelevel' Jim also l;;;ifi;;6"14'"'n the citv sports Park committee, which resulted in the i;"ir"ri"i"i s5 acres of siorts fields for the community He also ffi;il;ci i,r ih" ciiv *om"ir's
"occer
program as a coach Jim is survived
irv tris'wife Susan and their children. The Youth Sports Committee ;J;;;;d"d th"ii irioe ot t-a La verne Youth sports volunteer Award be named in honor of Jim Scranton'
Mayor Hepburn announced that this vear the Prtde of La Veme "Jim'iiiinton' Awarcl" is being presentei to Michele Arvidson-'.Ms Aryidson has *or["i *itn AVSO for ove'-r ien years she is the Director of AYSO 'VlP ;ili#;'iv;;y ilportant peopL) working with plavercrt'ith mental or phvsical oLriiriti"" t"r6nin! them soccer.'She is ilso a Board Member of the Lazers ioicer ctuO ana iBonita High School Soccer volunteer'
sherrvBest,LaVerneHistoricalsocietyPresidentreported.onfheirprogress il, iii'il-r'i-iJi.g "tr"tt.
for the restoration of the lnman conetv1938
iiiii.liti"^ri iir"r.. she stated that they woutd be at the. community Yard sale il $iilil 6;il zi' ioii ana uev will atso be accepting donations towards the restoration of the truck.
12 May 2, 2022 City Council Meeting
City CouncilMinutes, Monday, April 18, 2022,Page3,
6. Consent Calendar
Richard Bowen, La Verne resident announced that the La Verne Coalition of Concerned Citizens (LVC3) will be hosting a "Meet and Greet" with the 2022 Election Council Candidates on April 25,2022 at 6:30 p.m' at 2104 F Street' It was moved by Davis seconded by crosby, and unanimously c-arried to accept, approve, or act on the consent calendar items, except for the following:
ln the amount of $1,498 ,552.16 dated March 17 ,2022
ln the amount of $498,492'20 dated March 24,2022
ln the amountof $1 ,O48,4g1.72dated March 28,2022;and
ln the amount of $639,51 3.68 dated April T , 2022
Approved as recommended by Finance Director Pendleton'
Finance Director Pendleton recommended that the City Council receive and tie tne Treasurer's Report for the quarter ended March 31,2022. Received and filed.
CityCouncilMinutesffiftheadjournedandregularmeetingsofApril18,2022, Register of Audited Demands Reqister of Audited Demands as follows:
City of La Verne Treasurer's
Report for the Quarter Ended
March 31,2022
Resolution No.22-16,
An Agreement with SPectrum
Sports for the LA Tri-Series
Event
Resolution No.22'{6 - A RESO-L-UTIQN.9F THE CITY COUNCIL OF THE ffiOUNTY OF LOS ANGELES, STATE OF-CALIFORNIA'
NUTHONIZING THE EXECUTION OF AN AGREEMENTWITH SPECTRUM
SiOirS FOR THE r-A rdr SERIES EVENT - The City Councjlwas requ-ested io .onriO"r. a street closure for the 2022LATri Series Event' Spectrum Sports has submitted a request to use portions of Puddingstone Drive for the purpose oi" oif," race on Sunday, May i, 2022.The reqqegt sp-ecifically involves the closure of the eastbounj'f"n"i of eudOingstone Drive from Van Dusen Road iolairpf"* Drive between tne frours of 7:d0 a.m. and 10:00 a.m. the day of the event. The race is expected to draw up to 300 participants' Recent policy has been to prepare individualized agreements for street closure events. 'stattnrs therefore'developed a standard agreement outlining the GttiC control plan requirements, locations, schedule, estimated fees, lppri"r.tt ieiponsiOitities, and insurance and indemnification requirements' 13 May 2, 2022 City Council Meeting
7 City Council Minutes, Monday, Aptil 18,2022, Page 4,
on specified streets.
Ordinance No. 't 110,
Military Equipment Use Policy
Ordinance No. 1110,
Adding Chapter 10, 'Military
Equipment Policy" to Title 9,
Section 10.04.010 to the
La Verne Municipal Code Book
CIry OF LA VERNE,
Drought State of Emergency
Governor Newsom's Executive
Order N-7-22.
The Community Development Director Scherer recommended that the City Council adopt Resolution No. 22-16 authorlzing the City Manager to execute the Agreem;nt with Spectrum Sports permitting the 2022 LA Tri Series Event Police Lieutenant Chris Dransfeldt reported on the proposed Ordinance No. 1 1 10, for consideration to enact a Military Equipment Use Policy. He stated that Assembly Bitl 481 ('AB 481") went into effect on January 1' 2022' and requires that i law enforcement agency needs to obtain approval of its governing body to enact a military equipment use policy before purchasing, ising, raising funds for, or acquiring military equipment. AB 481 requires that the f'olicy be submitted to the City Council and posted on the City's website 30 dayi befbre the ordinance can be adopted to enact a Military Equipment Policy.
Police Lieutenant Chris Oransfeldt in addition reported that Ordinance No. 1 1 1O and Military Equipment policy satisfies the requirements of AB 481 and that the proposed Military Equipment Policy was posted on the La Verne Police Depirtment website on March 31, 2022. Final approval will be after the 30 days review period by the public and Council.
Mayor Hepburn called for public comment on this mafter.
There was public comment. (To hear what was said during public comment, please visit the City's website to view the archived Council meeting.) It was moved by Davis, seconded by Crosby, to introduce, waive further reading and place on first reading Ordinance No.1110, adding Chapter 10 CMilitary Equipment Policy") to Title 9, Section 10.04.010 of the La Verne Municip-al Cbde governing the use of military equipmentiJ the Police Department and approving the Military Equipment Policy 709. - AN ORDINANCE OF THE CITY COUNCIL OF THE
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
o
ADDING CHAPTER 1O ('MILITARY EQUIPMENT POLICY) TO TITLE 9, SECTION1O.O4.O1O OF THE LAVERNE MUNICIPAL CODE GOVERNING THE USE OF MILITARY EQUIPMENT BY THE POLICE DEPARTMENT. tntroduced and placed on fi6,t readlng.
Public Works Director lgoe reported on the Drought State of Emergency per Governor Newsom's Exlcutive Ordet N-7'22. He stated that on March 18' 2022, the Department of Water Resources (DWR) announced it would reduce the S'tate Waier Project (SWP) allocation from ',l5 percent to 5 percent of requested supplies ior 2022. On March 28,2022, Governor Gavin Newsom sigired fxecutive O !,et N-7-22 proclaiming state oJ emergency across all the colunties of California, due to extreme and expanding drought conditions' Mayor Hepburn called for public comment on this matter.
There were public comments. (To hear what was said during public comment' please visit ihe City's website to view the archived Council meeting ) 14 May 2, 2022 City Council Meeting
City Council Minutes, Monday, Aptil 18,2022' Page 5,
The City Council agreed it was necessary to implement Phase V.of the City's Water Conservatioir Ordinance No. 1009 and that also it will be difficult for residents, especially those who already put in place water conservation methods, to iurtherieduce water usage. City Council directed staff to educate the residents to assist them in ways to conserve water and to reach out to State and Federal representatives on what they are doing to capture rainwater before it flows into the ocean.
It was moved by Lau, seconded by Crosby and unanimously carried to adopt Resolution No. 22-17 , to implement Phase V of the Water Conservation, Use and Restrictions Ordinance No.lOOg and to impose the California Drought Penalty Surcharges to gain compliance throughout the duration of the Drought State of EmergencY.
Resolution No.22-17 ,
Authorizing the City Manager or
his Designee to lmplement
Phase V of the Water Use limits
and Restriction as Required
through the Duration State of
Emergency
9. Public Comment
'10. Council Comments
CITY OF LA VERNE, COU
AUTHORIZING THE CITY
. A RESOLUTION OF THE CITY COUNCIL OF THE
NTY OF LOS ANGELES, STATE OF CALIFORNIA,
MANAGER OR HIS DESIGNEE TO IMPLEMENT
THE APPROPRIATE PHASE OF THE WATER USE LIMITS ANO
RESTRICTIONS TO GAIN COMPLIANCE AS REQUIRED THROUGH THE DURATION OF THE DROUGHT STATE OF EMERGENCY.
This was the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda.
Mayor Hepburn called for public comment
There were public comments at the meeting. (To hear what was said during public comment, please visit the City's website to view the archived Council meeting.)
One public comment email was received and is attached.
City Manager Russi responded to questions asked during public comment' Council Member Carder reported on the progress of the Gold Line Construction. She stated that the extension segment from Pomona to ff4onicfair, including the Claremont and Montclair stations, is not yet funded' i'tre CJnitirction nuthority is currently seeking the additional funding needed io Comptete ttre proiect. Nineteen bridges are bein-g. built new or renovated as oart of ihe Gbndori to Pomona poect segment. Work continues to be Lndenvay on the La Verne stations. She stated that the iourney continues' Council Member Crosby thanked the Community Services Department for t oiting
"
great Easter Egg Hunt event. He congratulated- all the award recioie-nts-from toniqht's
-piesentations. He spoke of the Community Yard Sale
b"]ig h"ld Saturdai, Ap;|23,2022 and that Amazon Fresh will be open next week.
Council Member Lau reported on the ULV Coach Ben Hines Memorial event' ioti"" Cni"t not"s being awarded the 2022 Woman of Distinction by Assembly Member Hold6n, ULV Veteran Center Grand Reopening C"f"utJtion, ULV Blood Drive and the ULV Scholarship Gala' She too *-"i.i,ir"Go ,ri the award recipients from tonight's presentations She hoped evefoone had a good Easter Passover and Ramadan'
15 May 2, 2022 City Council Meeting
City Council Minutes, Monday, April 18, 2022, Page 6'
Mavor Pro Tem Davis applauded the upcoming events. He reported on the ioirona Vatey rransporiation Authority meeting and that they are looking for new drivers. H! statei that the Easter Egg Hunt which is also hosted by the La Verne Rotary was an awesome event. He reported that the American Classic Cars donated to the Police K-9 Program and he reported on Police Chief Flores being awarded th e 2122woman of Distinction by Assembly Member Holden.
Mavor Heoburn reDorted on Police Chief Flores celebration event for being awirUeO the ZOZZ Woman of Distinction by Assembly Member Holden and he reoorted that he spoke to Assembly Member Holden at the event, who intiormed him that'he has not forgoiten about the additional funding needed for the Gold Line Project. He hoped everyone had a good E€ster' He thanked the Public Works, Community Services, Police and Fire Departments for doing a fantastic job over the weekend. He urged residenls- to support local businessed and to attend the upcoming Community Yard Sale' 11 Adjournment at 7:54 p.m., to Monday, May2, 2022 al5:oo p.m, fora Prcliminary 2022.23 BudgeuclP Study Session.
Respectfully submitted,
Lupe Gaeta Estrella, CMC
Assistant City Clerk
16 May 2, 2022 City Council Meeting
APtit l8r aoaa- ct c'auncil' tttetr"l
Estrella
From:
Attachments:
Sent:
lo:
Cc:
Greg Palatto < [email protected] >
Wednesday, April 13, 2Q22 9:40 AM
City Clerk
Tim Hepburn - Agenda
For City Council consideration and public comment
cornerstone.docx
Subject:
Hi JR. The following is for all members of city council and can also be made as a public comment. My Monday nights are booked for a long time, or else I would come speak in person. Thank you.
To the honorable Mayor and City Council. I am coming to you both as a local resident and as an officer in our local Masonic Lodge. you may have been aware of the many community service activities our lodge has conducted recently, including our Food Drive to benefit the military families of 29 Palms, the clothing drives, blood drives, signs to welcome back students to our Bonita schools when we reopened, our sponsorship of the Bonita USD Math Olympics & Spelling Bee, LA County Homeless Count support, and many others. We have an aim to be a pillar of community service, which is one of the principal tenets of our organization.
Freemasonry had its origination with the stone masons hundreds of years ago. Many of our symbols come from this time and each has special meaning to us. We use these tools symbolically, but at times are able to use them in their original uses. One of the most historically known ceremonies of the Masonic craft is the Masonic Cornerstone Ceremony, which dates back to the earliest days of the craft. In the Masonic cornerstone ceremony, the stone is checked, using ancient tools, to be certain it's square, plumb (straight), and level because a building constructed on a poor foundation isn't strong. Next, the cornerstone is consecrated with corn or grain, wine, and oil -
all of which are Masonic symbols of prosperity, health, and peace. Finally, the stone is symbolically tapped in place with a gavel. Many famous and important buildings have taken part in this, such as our United States Capitol Building.
With our Gold Line coming in and their respective new stations, we see this as an opportunity to support this with a comerstone ceremony. we have already sought and received approval in San Dimas from their city council, and details of it have been worked through with the county and the project. As a resident of La verne, and the fact that our local lodge includes La Verne in its jurisdiction, I would love to see if, as a council, you would give the approval for us to bring a cornerstone ceremony for the Gold Line La veme station' I can give more details about the project, but in short, it will consist of our local officers, as well as those from the Grand Lodge of Califomia to conduct the ceremony. It would include you as well. There is typically a plaque of some 17 May 2, 2022 City Council Meeting
sort that may list the names of the elected officials and officers, as well as a hollowed out portion of the cornerstone that may contain something. I am happy to answer any clariffing questions about it, as I am sure there are ffiily, but the first step is to gain approval from the city council. I hope this may be placed on a future agenda for a vote. Thank you for listening to this request for our community' -Greg Palatto
2 18
May 2, 2022 City Council Meeting
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19 May 2, 2022 City Council Meeting
Agenda Report
CITY OF LA VERNE
Community Development Department
DATE: MaY 2,2022
TO: Honorable Mayor and City Council
FROM: Eric Scherer, AlcP, community Development Director SUBJECT: set Hearing to consider old Town La Verne Business lmprovement District Annual RePort
AGENDA SUMMARY
An annual public hearing is required to consider the Annual Report of the-old Town La Verne Business lmprovement District (OTLVBiD) and has been scheduled for May 16, 2022' At said hearing, the City Councilwill be requested to:
1) Receive and file a report of t[9-OM/BlD prior year.activities' 2) Approve tne proposeo orr-vgro zozi-adsAnnuat Budget and incorporate it into the city Budget' 5i niiror" 1."-"!t"btitnment of the District boundaries and assessment formula'
RECOMMENDATION
staff recommends the city council adopt the attached Resolution No.22-18, declaring its intention to approve the OTLVBID Annual Report ,IO t"tt i public hearing on the matter for May 16' 2022'
BACKGROUND
rn Aprir of 1gg6, the city councir.adopted ordinance No. 720, estabrishing a business improvement district for downtown La Verne. rn .ranuarv oi igaz, the city_councir adopted ordinance No' 733, establishing an advisory board for the oowntown La Verne Business lmprovement District' tnZoo|the advisory board and the city counci! gmrly.ghangedlhe name of the organization to the ord rown La Verne Business trpror.rJnl-oirtr'ot (orlvgroi Since.formation of the District, it has been the practice ot *," o[vBlb Add;ty B;;'d to submit an Annual Report that includes:
. An overview of prior year activities'
o A proposed budget for the upcoming fiscal year'
o A reestablishment of District boundaries and assessment formula in compliance with the irtfing and lmprovement Area Law of 1989'
Setting the public ..protest,, hearing is a required action to consider the oTLVBID annual report. 20 May 2, 2022 City Council Meeting
RESOLUTION NO. 22-18
A RESOLUTION OF THE CITY COUNCTL OF THE CITY OF LA VERNE' COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, DECLARING ITS INTENTION TO
APPROVE THE ANNUAL REPORT OF THE OLD TOWN LA VERNE BUSINESS inapnovemENT DtsrRlcr wHtcH INcLUDES A BUDGET AND REESTABLISHES THE BOUNDARTES AND ASSESSMENT FORMULA FOR THE 2022'2023 FISCAL YEARANDSETSAPUBLICHEARINGoNTHEMATTER
The city council of the city of La Verne DOES HEREBY RESOLVE as follows:
section 1 . That the city council of the city of La Verne hereby finds, determines, and declares as follows'
a. Pursuant to section 36500 et seq. of the streets and Highways code of the state of california, the city council hereby declares its intention to consider the approval of thelnnjat report for 2021--2022 of the Advisory Board of the Old townLaVerneBusinesslmprovementDistrict;and
b. The boundaries of the district as described on Exhibit A, attached hereto, shall be the same as adopted in Ordinance No' 720; and
c. That a public hearing concerning the approval of said report will. be. held on Monday, Uay tO, iu'ZZ,at 6:30 i,r., or'as soon thereafter , in the La Verne City council chambers at 3660 D Street and can be viewed on the city's website at www. cityoflaverne. orq ; and
d. The assessment formulas as described on Exhibit B, attached hereto, shall be the same as adopted in Ordinance No' 720; and
e. The proposed uses of the revenues derived from charges imposed in the District are as follows:
(1) decoration of any public place in the area;
(2) promotion of puutic erenis which are to take place on or in the area; (3) trrirning of music in any public place. in the area; and i+i tne jeneial promotion of business activities in the area. t.Theproposedbudgetforfiscalyear2022-2023isadopted.
21 May 2, 2022 City Council Meeting
Section 2. Thalthe Mayor shall sign and the Assistant City CIerk sha!! certify to the passage and adoption of ifrf Resolution and thereupon the same shall take effect and be in force.
APPROVED AND ADOPTED this 2nd day of M"y, 2022.
Mayor Tim Hepburn
ATTEST:
Lupe Gaeta Estrella, Assistant City CIerk
CERTIFICATION
Lupe Gaeta Estrella, Assistant CitY Clerk
l, Lupe Gaeta Estrella, Assistant City Clerk.of the City of L3 Ver19, DO HEREBY CERTIFY that Resolution No. 22-18, was duly passed and adopted by the sglq^cltv corn.il at a regular meeting of the said council nelo on the 2nd day of May, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
2Resolution No.22-18
22 May 2, 2022 City Council Meeting
i
I EXHIBIT A
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ffilllTrr|Tllflml hfilllfirllFHfium|{luumllE FIImTF B/\-
OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT
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23 May 2, 2022 City Council Meeting
OLD TOvrN I-A 1BNE BUSINESS IMPRO\mm'rr DISIPJCT
BEGINNINC AT THE @N'TERLNE INTERSECTION OFFIFTII STREET A}'ID'8"
STREET, AS SAID CENTERLINES ANE SHOWN ON TTIE MAP OF LONDSBT'RG TOWNSITE, AS PER I\A{P RECORDED IN BOOK 18, PA@S 9 fiIROUGTI 14, INCLUSTVE OF MISCETLAI.IEOUS RECORDS, IN TIIE OmCts OF TIIE COT NTY RECORDER OF LOS AI.t@tBs coLINlY; TIIBiICE SOInHEILY AUONG SAID CENTERLINB OF'8" STREET TO l}IE CENTERIJNE (f,, FIRST STTEBT, AS sArD STREET IS SHOIVN ON SAID IVIAP OF LIXDSBIJRG TOWNSITE; IIIE}{CE EASTBRLY ALONG TTIEUNEDESCruBINGTHB 25 trOOT STRIP OF I.A}TD IN THE DEED TO fiIE CITY OF I.A VERNE RECORDE' MAY t, IY|O IN BOOK BI7O8, PAGE tot OF OFFICIAL RECORDS IN SAID OFI|I@ OT TEE @I,TNTY REcoilD& TIIENcE FoIJ,owING SAID IINE TIIRoUGIIALL ITs vARIoUs couRsEs eio cffrws To TIIE BA"!ilERLY TEnMINIxI or fiIAT cERTAIN PORTION OF SAID T.U'W TTETMTC A BEARING OP NORTII tgo 58' 55i EA!'T ewn e.rrxCrn OET7siEwTtTHEI.ICts CONTINT IM;NORTH tt' s8'55'
EAST AIONG TIIE EAIIIERLY PROI'NGATION OT SAID LINE TO THE CENTERLD{E OF .?' STNEET, AS SAID STREET IS SHOWN ON SAID I'RDSBTJRG TOSINSITq TIIENCE NORTIIERLY ALONG SAID CENTERLINE OF "F- STREET TO THE TIRST MBYTIO}'IED CENTEIuNE OF FIFTH STREET; THENCE WESTERLY AIONO SAID CENTERLD|E Or IIFIH SI.RE'[ TO THE POINT OF BEGINNING.
brhibit "N'
Ord. No. 720
As Corrested l0/15/86
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24 May 2, 2022 City Council Meeting
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24 25
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32 EXHIBIT B
.'Dortrtom La VeEne
.. ieseiarcnt ot. chrrgr roiaula
Ctapgtf tcatlon3. of Bucinesccs
the agscirEnt of c:hargc forruta te dcrlgnod idi'icncrrte lccr fr bustnessee.tn ttre area-ln relatlon to tbe bcnctlEg dlcrlvedt trol progran of acEtvttles.
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rol
Buslnessrs.rlthin t,hc boundrrte. ot the plggoacat'dlltr'lct have cliissifteat'ad nbtatl, SGrvlcG, Profeutgnali lfholerqler iiiriiiiiirig,-'i'liii:aiiirl"e, iourrc oei'rtiv end ?tnaneltr.',,. ,i,, ..
Duslncgaes cl.lslllcd lr idrvtCe-fnift{ii. dtit lrc;':not !lnl Barberg, Cl!.neE8,, ContrlcUorl, Cot[btglggtatt, EtrPlo]reot Loqksittthrr. 't{anlburllt!, .lledlcrl . ESUtP!.o} BenEaIs 't gsrv[ ugiate Broicrs.r ::SrcEGt.rlrI gcrvlces.,SBoik a Bona Brolrrrr TTBVeI Agelcle.s. !..,.
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but .rr.. nots lltilEeal to:r.
goodll rrarSs pr
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BualneBsea clie,cltledt. as Pinanclal lucluitc, I'!'lI?. ng!,llalted to' Banks,savlngsi.tJoanarPlnlnceqqtlPlnltt'n'tCledtBgtllons' Bustnessca clttstrfls6'ie Belatl lnclu0b,
uu"in""."" engige'd 1n;tbe ecltln! 9C ?ny
ii r"c"if , tui iircludlng Ehoce biralnsher
class i t icationr .
AII buslneraes clasgMett as sgrvlcc and Pr6ferslonll'lhatt P'y I "f,irg. baeed on one il.es thelr' annual'buStnet3 llcenee fee.
All buslnesses clacgifled as, wholestlc, l.nuflcturlng or. ]lultl-' iiitii"s"Iiiil ;;;-;-Air-ge uaaca on Ehrcc qu'rt8rs lTst) ot Ehcrr-:
annual buSlnel'8 llcetrte f?c.
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arl buBiDersar classiEied ar Ftnancial 9r Publtc ottllty thall Pay. ;;'.;;;;;-;;;;sa-;a-iivb hunared dorriri (lsoo'00t'
orher non-rctatl busineslc. tuch ar, bu! nbt.tllitea to1 Red crogli or Chanber o! conrercc, lhlll Dey
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ii.il-t[i-"inr"u"-urirn.ii rtclnic l?e (l's;00)'
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Assessilent ot,Chrrge Rates
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25 May 2, 2022 City Council Meeting
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ii nCiiir, sh.il bc rtvi EundrGd Dolrair lfs0o
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Ord, No. 720
Exhibit B
As corrected lO/13/86
26 May 2, 2022 City Council Meeting
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27 May 2, 2022 City Council Meeting
Agenda Report
CITY OF LA VERNE
Fire Department
DATE: MaY 2,2022
TO: MaYor and CitY Council
FROM: Chris Nigg, Fire Chief
SUBJECT: 2022-23 Paramedic Service Fee
AGENDA SUMMARY
The City,s voter approved Paramedic Service Fee requires an annual hearing in order to consider a rate ihrng" The monthry fee is subject to an annual adjustment for a rate change based on the Consumer Price lndex'
BACKGROUND:
Based upon estimated Fire Department appropriations for the 2022-23 budget, paramedic related operating costs are ptojicted to be $1,844'388' These costs include personnel and Oireciop"i"iionrl costs. At the proposed rate of $5'91 per unit, total service tee rerenue;,-;; projected to Oe $902,7d0. Per the Ordinance, adjustments to the City,s monthly paramedic s"*i"ei"e are limited to the year over year change in the October Consumei pri." lndex. The Octob er 2021year over year consumer price index had a 6.20/o increase from October 2020. Theiefore, the monthly rate can be adjusted by $0.33, i" SS.gf per unit. The additional revenue generated is estimated to be $17,700.
RECOMMENDATION:
staff is recommending that the city council adjygt the monthly paramedic service fee from $5.58 to $s.gi ni aoopting Resolution No. 22-19, adopting the Paramedic Service Fee for FiscalYear 2022-23.
28 May 2, 2022 City Council Meeting
RESOLUTION NO. 22-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS AuoeIes, STATE oF CALIFoRNIA, ADOPTING THE PARAMEDIC SERVICE FEEFOR FISCAL YEAR 2022.23
WHEREAS, the La Verne Municipal Code provides that the City Council shall hold a public hearing concerning the paramedic service fee for the subsequent fiscal year; and WHEREAS, the required public notice of this hearing has been given at least ten days in advance of the hearing date;
NOW, THEREFORE, BE tT RESOLVED by the city council of the city of La Verne as follows;
Section l. That the Paramedic Service Fee for fiscal year 2022'23 be $5.91 per month per commercial, industrial or residential unit, effective July 1,2022.
Section 2. That the Mayor shall sign and the Assistant City Clerk shall-certify to the passage and adoption of this R-esolution and thereupon the same shall take effect and be in force.
pASSED, APPROVED AND ADOPTED this 2nd day of May,2022.
ATTEST: Tim Hepburn, Mayor
Lupe Gaeta Estrella, Assistant
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
City Clerk
Certification
I hereby certify that the foregoing Resotution No. 22-1g was duly and regularly adopted by. the City Council of the City of l-i Veine at a meeting thereof held on the 2nd day of May,2022, by Lupe Gaeta Estrella, Assistant CitY Clerk
29 May 2, 2022 City Council Meeting
Agenda Report
CITY OF LA VERNE
City Engineer
DATE:
FROM:
SUBJECT:
TO:
May 2,2022
Honorable MaYor and CitY Council
Cody A. Howing, CitY Engineer
Public Hearing for the Vacation of a city of La Verne Public utility Easement Located a|1941 N. White Avenue
AGENDA SUMMARY:
on Aprir 4,2o2zthe city councir set the pubric Hearing to consider vacation of a city of La Verne Public utirity Lrtement tocateo at the subjeit propefi-for May 2' 2022' and directed staff to il;i tne
-appropriate
noticing pursuant to the streets and Highways
Code.
RECOMMENDATION:
staff recommends that the city councir hord the pubric hearing for vacation the public utility easement tocateO at rcq1 N. White Avenue and approve Resolution No' 22-20' vacating the subject utirity easement and authorizing stafi to record the quitclaim deed "nO
r".-otrtion wiih the Office of the County Recorder'
BACKGROUND:
The property located al 1941 N. White Avenue is composed of two individual parcels rocated south of the Metrorink san Bernardino Line and north west of the intersection of white Avenue and Arrow Highway.
- p;ioi to the current configuration of the existing
property, ,,G,, street extenoeo-south from the current terminus at First Street to intersect ih"'ro"d*ay which is now Arrow Highway'
ln 1g67 the portions of ,,G,, Street south of First street that previously ran through the site were vacated for street purposes.- io*"r"r, in that street vacation, an easement for puOfic utifities for storm diain purposes was reserved' 30 May 2, 2022 City Council Meeting
Agenda Report
Easement Vacation for 1941 N. White Ave
May 2,2022
Page2
The public works department has reviewed the site and available records to conflrm no drainage facilities exist within the subject easement. Currently, drainage facilities are available on ArrorlrrH'ijn*ry and Whit'e Avenue within the public right-of-way for those respective streets. in! pro'p"rty of 1941 N. white Avenue generally d.rains via parkway drains or surface drainage'to Arrow Highway and white Avenue where flow is then pi.i"o up by the local crlcn basins. toine north of the site including the Foothill Gold Line rail and station facilities, drainage is managed with the improvements under construction and do not require use oflhis easement. Further to the north, properties fronting First Street drain to the street which then flows west where it is picked up by catch basins located in the vicinity of the intersection at First Street and "E" Street' Based on the existing conditions, there is no apparent need for drainage facilities to..be constructed in the subject easement. Any future project in the vicinity will be responsible for addressing drainag" fro, their site to ensure inose future improvements function with the existing facilities and drainage conditions'
Attachments
A. Quit Claim Deed and Legal Description
B. City Council Resolution No.22-20
C. Driinage Easement Location Exhibit
31 May 2, 2022 City Council Meeting
A RESOL
RESOLUTION NO.22-20
UTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, VACATI NG THE EASEMENT FOR PUBLIC
UTILITY AND STORM DRAIN PURPOSES THAT PORTION
OF "G" STREET AS VACATED
LAVERNE, WTHIN THE CITY OF
IN THIS RESOLUTION
LA VERNE MORE PARTICULARLY DESCRIBED
WHEREAS, this CitY has received a request from the property owner to vacate ity and storm drain purposes, located within the
No 6761 OF THE CIry OF
an existing easement for the public util
property of '1941 N. White Avenue; and
identified that the s
and
WHEREAS, the City Council did on the 4th day of Ap ril,2022 adopt a Resolution setting a public hearing pursuant to Streets and Highways Code Division I Part 3 and all applicable noticing has been completed; and
WHEREAS on the 2nd daY of MaY, 2022, al 6:30 P.m. in the CitY Council Chambers, the City Council held a dulY noticed Public hearing and heard any and all persons interested in
utility easement; and
or objecting to the proposed vacation of said portions of the Public THEREFORE, !T IS HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF LA VERNE, CALIFORNIA AS FO
1. That the above recitals are all true and correct'
the City Public Works Department has reviewed said request and ubject vacation will not impact any existing or future utility service; These proceedings are pursuant to the Public Streets, Highways nt Vacation Law, commencing with Section 8300 of the Streets andand Service Easeme Highways Code of the State of California.
3. Pursuant to Section 8324 ol the Streets and Highways Code, the legislative bodY herebY finds from all the evidence submitted, that the public utility easements described in Exhibit "A" attached hereto and incorporated herein by this reference as unnecessary for present or prospective public use.
The City Council herebY vacates the easement for public utility and storm drain purposes as described in Exhibit "A" to this Resolution for the reason that the area will not be used by the City for its intended purpose.
4. T
exempted from the
The City Council finds that the proposed vacation is categorically California Environmental Quality Act inasmuch as it is a minor 32 May 2, 2022 City Council Meeting
alteration of streets, easements and similar facilities and will not involve the removal of ,."nii r.".ort es including a stand of trees' rock outcropping, or a historic building' in accordance with 14 California Administrative Code 15301(b)' The Assistant CitY Clerk is ordered to record in the Office of the Los Angeles CountY Recorder a certffied coPY of the Resolution of Vacation, attested by the Clerk under the seal of the CitY, and give notice of the recordation required by law' From and after the date the Resolution is recorded, the public utility and storm drain easement shall no longer constitute a public easement'
APPROVED AND ADOPTED this 2nd day olMay,2022'
Tim Hepburn, MaYor
ATTEST:
Lupe Gaeta Estrella, CMC, Assistant City Clerk
l, Lupe Gaeta Estrella, Assistant City Clerk of the City of La Verne' DO HEREBY CERT1Fy that Resotution ii".iZ-ZO was duly passed and adopted by the said City C;;;il at a iegutar meetini-ot tne said Countil' held on the 2nd day of May, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lupe Gaeta Estrella, CMC, Assistant CitY Clerk
2 Resolution No.22-20 33
May 2, 2022 City Council Meeting
Recording requested bY:
CITY OF LA VERNE
When recorded mail to:
City Clerk
City of La Verne
3660 "D" Street
La Verne, CA 91750
APN: 8377-028-007
QUITCLAIM DEED
THE UNDERSIGNED GRANTOR DECLARES:
DOCUMENTARY TRANSFER TAX: None - This is a conveyance of an easement and the consideration and value is less than $100.00, R&T I l9l l.
For a valuable consideration, receipt of which is hereby acknowledged, the CITY OF LA VERNE, a Municipal corporation, does hereby remise, release and forever QUITCLAIM to pApER-pAK INDUSTRiES, u Nevada Coryoration, those easements for public utility and storm drain purposes as reserved in flre Resolution by the city of La verne which vacated certain alleys and sire.is in the Lordsburg Townsite, recorded October lO,1967 as [nstrument No' 2250 of 6fficial Records filed in thebffice of the County Recorder of Los Angeles County, more particularly described on Exhibit "A" attached'
GRANTOR:
CTTY OF LA VERNE
BY:
MAYOR
ATTEST:
CITY CLERK
(Attach All-Purpose Notary Acknowledgement)
34 May 2, 2022 City Council Meeting
EXHIBIT "A"
QUITCLAIM
DEED
Those easements for public utility and storm drain purposes reserved -a_cross
that
portion of "G" Street as vacated by Resolution No. 67-61of the city of La verne, adopted October 2,1967, described as follows:
That portion of "G" Street, 80 feet wide, as said Street is shown on the Lordsburg Townsite, in the city of La verne, county of Los Angeles, State of california, as per Map recorded in Book L8, Pages 9 through L4 inclusive of Miscellaneous Records, in the Office of the County Recorder of said County lying Southerly of the Southerly line of the Atchison, Topeka and Santa Fe Railway Company right of way, L00 feet wide, formerly San Bernardino and Los Angeles Railway, and lying Northerly of the Northeasterly line of Arrow Highway, formerly Pomona Avenue, as said street and right of way are shown on said MaP.
(A copy of said Resolution No. 67-61 is attached)
35 May 2, 2022 City Council Meeting
EXHIBIT *A'
QUITCLAIM
DEEI)
Those easements for public utility and storm drain purposes reserved -across that portion of ,,G" Street as vacated by Resolution No. 67-6L of the city of La verne, adopted October 2,1967, described as follows:
That portion of "G" Street, 80 feet wide, as said Street is shown on the Lordsburg Townsite, in the City of La Verne, County of Los Angeles, State of California, as per Map recorded in Book L8, Pages 9 through L4 inclusive of Miscellaneous Records, in the Office of the County Recorder of said County lying Southerly of the Southerly line of the Atchison, Topeka and Santa Fe Railway Company right of way, L00 feet wide, formerly San Bernardino and Los Angeles Railway, and lying Northerly of the Northeasterly line of Arrow Highway, formerly Pomona Avenue, as said street and right of way are shown on said MaP.
(A copy of said Resolution No. 67-61 is attached)
36 May 2, 2022 City Council Meeting
Attachment rrcrr
LtNE
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LOCAT,ON OF
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VACAT'ON
6377-02E-O10
APN APN:8377-028-007
DRATNAGE EASETflENT
LOCAT,,ON EXH,IBIT
1941 N. WHITE AWNUE
37 May 2, 2022 City Council Meeting
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MY E. Ll.L. Counly llcLoldor
I.A YiNNrtI GALI,EiNIA Dt?!O
,ronl,EffiHfoF.-'
WEEREAS, the CItf Council of the City of I,a Vefne Cld on tlre Sth ilay of septenberr 1967r approve t$e adopcion of its BeEolution lb. 67-52 declarlng its lntertlon to order the vacation of cartaiDstraets and alleys, her,ginafter riescribedr ln tho Citlr of La Verne, and
RESOLUTIoN uO. 6r-61
A RESOLUTION OF rHE CIry COt NCIL O!. ,ftrr: CITI oF LA I'S ANOELESI STAfE OF CAI.IFORNIA. ORDEIIING THE VACATION OF CEI\IAIN STREEtrIs AND NLEIS III $IiI CIIY OE IJ\ VENNE
II$EREAS, said Resclution fixeC the Znd tlay of occober, 196?r at the hour of 8:00 o'clock P.H. as the time and the Councll Chambers in the City Bal]. of tlre Citt' of La 9erne, CalLf,ornia. as the place for hearing objections to Ure proposetl yacatlon, and
$IHEREAS, ttre Clty Council dlld eor.duct a public hearlng at the said tine and place and dltl hear evldenc€ offered by persons t-hat the said hereinafter descrlber! strgglg andl alleys are unneccssary forpresent or prospectlve p,ublic street purPosee, No9r, TIIEREFOP.E, BE IT RESOLVED by the Clty Council of the Cityof La Verne as foiltrs:
Section 1. I8 IS IIEBEBY ORDERSD that certain streets and alloic, more specifically describecl as followo:
Y_acelioO of, ItIJ.eyq:
Tlrose portiong of the 20 foot alleys in Block 92, Iardsburg lownsite. in ttre Cl,Ey cf La vcrne, County of LoE Angeles, State of Californla, rs per map recorded in Book 18, Pages 9 through 14 inclusive r>f Hiscellaneous Records, in the of,ficeof the counf;i, Recorder of sald coqnty describcd ag follons:
:Ihat portion of the 2r) foot alley erdtjacent $,esterly of Lots 13 of sald Block 92 lying Southerly of a line that is parallelrith and distant sortlrerly 40 f,eet, neasured at right angles, from the Westelly proLongation of the l{ortherly llne ofsaid 1r:t and lying Northcrly of the lfesterly prolongation of the South€rly 1lne of said lot.
ALso tlrat portion of the 20 toob alley adjaccnt Basterly of Eot 6 of s.rid Bl.ocl: 92 lylng sotttherly of a line that is parallel with and distant Southerly 40 f€ct, measured at right angles, fr<m t.ho Easterly prolongation of the litortherly line of Eaid lot andl lying Uortherly of the Easterly prolongation of the sottthorl!' line of said lot.
ALso that portion of' t.he 20 tooi allel, adJacent ltostelly of, lroE 24 tsf, aaLd bLock 92 lyinq Southorly of, the Westerly prolongation of tho N()rtherly llne r:f said lot and lying t{ort}re.rly of the 'l{esterly prolongat:.cn of, the Southerly llao o! Eaid 1oB. t'acatiorl No. 12I
vacation cf, Portion8 f 'F" and "G' streets:
'rtr..ae portions of iF" and rG" streetgl 80 feet wide, as said str,eets are shown cn the lcrdsburg Aownaite, i.n the Ctty of La Verne, County ol LEB llngeles, State of CalLf,ornia, as Per map recorded in Book 18, Pages 9 throuEh 14 lrrclusive of l.Iigccllaneous R{rcords, in the off:l,ce of the Cr-rungy Recorder oO
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EtcEPtING tholefror thoEc portiotls of said 'G' Streqt vacnteal by tjr€ clty of Lo vcrne by- Resolutlcfi No. 255, tebrualy f, 1937 anil Resolution No. 512. liBy 2, I9d9.
Re6ervl,ng thorefr .ta6€rlentE for publtc utillty aDil storrn atraln pu;pcses. vacatiotr No. I22
be and the aame i! tlorelry vlcateal.
section 2. fhat tho titlc to re lana hcreinabovc tlorclLbedi sha1l tevert to the reslrectlve ootrers tDeleof r€serving !p th.-gi!Y ;i-!a v;;a; h.rrever. siueoent End rLght of way theleof for utllities anA./o! alraiBago purprs6lt.
sectLotr 3' The llayor sharr 6Lqn and the clq' clelk thau cerLif,y to the passaEe lml adoptlon "rf thl6 P.eeolutlon ona, 3ha1l qiuie i cereffiia co;y (,f t'hlr- order, attested 5y saia! cLty, c1e!k 'inEei tne scal of thA- ctty cf r,a verne, to be reco.dea ln the officc of the County Recordler (,f l]os Angolea Couoty.
APPRoVED AllD ADoI'IED t51s 2na alay cf october, 1967'
ao
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FNANK R. JOHNSON
AlTESf.
Mayor cf the cr.ty ot La verne
RUTS S. HOGAN
clty ctel,<
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BEgor.ufroN No. 67-5I
39 May 2, 2022 City Council Meeting
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STATE OF CAI,ITOR}IIA
C0UNTY 0t LOS .IUGELES
CIIY OF LA VERI{I:
I, ---!EI!-.Er-..899!$-'
cl:y Clerk of the citv of La Vcl.net'
Ccunty of Los Angelesl State of l:alifortria, heneby certify that the foregoing Resoluticn N'r' 5?-61 tras regrllarly edopted b17 the city )
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Council of said City of La \'erne at a , , resular
of said Council held on t-he 2nd day of October r ]9 57' Johnlaon.AYES:
NOES:
P.ESENT:
COUNCI
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32 wllEREAS, the CIty Council of the Clty of La Vefne dl.d on ttre Stlr tlay of septemberr 1967r approve tlre ailoption of, its Besolutronlto. 6?-52 declaring its intentlon to order the vacatlon of certainstreets and alleys, herelnafter riescribed, ln thc Clty of I.a Verne, atrd
FIBERBAS, saLd Resclution fixee the 2nd tlay af Occober, 195?, at the hour of 8:00 o'c.[ock P.H. as the tlme and the Counsll Chambers in the City Aal} of tlre Ciq' of La VerEe, Californla, as tlre placefor hearing objections Lo the proposecl vacation, and $II{EREAS, the Clty Councll ilid conduct a public hcaring at thesaid tirre and place and dLd hear evidenc€ of,fored by persona that Utegaid hereinafter descrllre,l streets ancl alleys are unneccssary forpEesent or plospective p,ublic stEeet purposes, Nofl, fHEREFOPE, BE IT RESOLVED by the CIty Council of the Cityof Ea Verne as foLlows:
Section 1. fl IS IIEREBY OnDERSD that certain streets ar.d aIlois,nore speclflcally described as follorps:
Vacation of, llleys:
'fhose portiong of the 20 foot alleys In Block 92, Iardsburg[ornslte, in the CLEy cf lra Vcrnel County of Los AnEer,es, State of California, ls per map recorded in Book 18, Pages 9 through 1{ incl.usive ,:f Hiscellaneous Records, ln the of,ficeof the county Recorde:r of Bald Cor[rty describod as followa:
That portion of che 2r) foor alley erdjeicent $regterly of Lots 13 of said Block 92 lying Southerly of a line that is parallelwith aBd distant Sotrtlrerly 40 feet, noasured at right angles,frorvr the liresterly prcJ.ongation of the litortherly Ll.ne ofsaid 1ot and, Iying Northorly of, the !{eaterly prolongation of the 9outherly llne of; said lot.
AISO that portlon of the 20 f,ooE alloy adjacent Basterlyof tot 6 of srld Blocli 92 lylng SontheEly of a line thal:
!s parallel with and dlstant Southerly 40 fect, neasuled at right angles, frfir t.ho Easterly prolongation of theNortherly line of sald lot andl lying Northetly of, the Easterly prolongation of the Sorthorly line of said lot.
ALso that portion of thc 2A faoi alle1. adJacent }fosterlyoe IroE 24 of eaLd Eltxtk 92 lying Southcrly of tho ,feEterlyprolonEati(rn of tho Northerly line t:f said lot and lying Northe.Ely of the 'l{estcrly proloDgat:"cn of, the Souther}y lino o! said IoE. tacati0l No. 121
vac$lon_-gE_ Po-[!lggElE_'r " ana_]g- !!Ig!g.:
'th:ae portions of iF'r and trG" Streetsl 80 feet vride, as aaidsttreetg are shor.rn cn the Lordsburg Ioy.nBite, in th€ City ofLa Verne, County ol Le'B llngeles, State of Cati.fornia, as per map recorded ln Book I8, Pages 9 tht'cugh 14 lrrclusl.ve ofiliaccllaneous Racords, Lrr the off:tce of the c('unty Recorder eo
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of eqld County lylng southcrl.y .rf l:hq souchoEty.Itno of ,rhc rltchlnun, toptfa'and snnLa Fr:-Railiray company Right rrf way, I00 foet wldo, fortorly San Barna:r<ll;r. tmd LnB i\ngelos Rall- wl7, ttnd lying l{ortherly of the ltor:theasterly Iine-of .Arrowttl,ihway, forn-rty Pcrnoni Avonuo, arl ssld street and riEht ot way are shown on sail mep.
EBCED$IUG thorefron Eho;c portions cf said "G" Street vacated by tlre city of La ve.rne by Resolutj.on No. 265, februaly 1' 1937 and Resoluticn l,lo. 512, May 2. L9!',9.
Reserving thojefrom rraser0ents for public utility and stolirtr draln puipcses. Vacation No. I22
be aill the same is hr:reby vacatcd.
section 2. That the title to tire land hereinabove doscribedl shalI revert to the respective (nrrers ttrereof reseruing to the City of La Verne' hr$tever, eirsernent and right of, way thereof for utilities and/ox drainage purpfselt.
Sectiorr 3. The llayor shall sign and the Clty Clerk shall certify to the passage anct adoptlon .rf tttls P-egelutlon anil shall cause i certlfi6d coly <rf this-order, ettested by said City Clerk unCer the scal of tha-cj.ty cf La tlerner to be recordea in ttre office of the County Recorder of Los AnEr:les County.
APPROVED AND ADOItED this 2nd day cf october, 195?.
rNANK R, i'OHNSON
!t<1yor ef the CltY of La Verne
ATIES!:
RUTII S. TIOGAN
cl"ty clerk
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RESOLUTTON NO. 6?-5I
42 May 2, 2022 City Council Meeting
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STATE I)F CALITORNIA
COUNTY 0F LOS .tllCEL[S
CItY OI LA VERilI:
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ci:y Clen}t of the citv of La velnttr
Ccurrty of Los Angeles, State of llal'ifo'nnia, hereby centify that the foregoing Rescluticn No. 6?-6I wirs regu1arly adopted b'r the City )
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Council of said City of La Venne at a . . - - recular
of said Council held on t-he 2nd day of octobeE , 19 67.
AYES:
NOES:
ABSENT:
coUN c 1 LMEII-.$g;:!9!@4l,goqa@
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43 May 2, 2022 City Council Meeting
:l
CIryOF LAVERNE
SUBJECT:
F
May2,2022
Mayor and City Council
Candice Bowcock, Principal Planner
Housing Rehabilitation Program - American Rescue Plan Act (ARPA) The City Council conceptually approved a Housing Rehabilitation Program using Gommunity Develophent Btock Grant (C-DBG) in Oc{ober of 2019. Due to the COVID-lg pandemic, this program was never able to be implemented. ln March of 2021, funding was received via the Am6rican Rescue Plan Act (ARPA), which the City Council supported the recommendation to allocate $500,000 to a Housing Rehabilitation Program.
Staff is asking for direclion from the City Council to determine eligibility requirements and eligible i"p"io tor thE administering of the Housing Rehabilitation Program. Staff is also proposing that t# City enter an agreeme-nt with Willdan Engineering to administer a Housing Rehabilitation Program using American Rescue Plan Act (ARPA) funding.
Staff recommends the City Council adopt Resolution Number 22-2'1, apptouing the contract with Ui,ffA"n Engin""ring to deiign and administer the program (Attachment A: Professional Services ngi;ementi and giie staff ilre direction to move fopard with the creation of the ARPA funded Housing Rehabilitation Prograrn ($500'000).
The city council initially gave staff conceptual apprwal to explore _options_of -facilitating a
Housinq Rehabilitation program using community Development Block Grant (CDBG) in october ;f ,dig: brJ t" t'" covtolts pano;lic that began shortly after, this program was never able to be implemented.
On March 11,2021, funding was received via the American Rescue Plan Act (ARPA)' a federal Jirrfr. Uifi t.i
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piUti" tr"itttr and economic recovery from the COVID-19 pandemic. on December 6,2021,the city council held a study session to discuss the use of the American n""ir" n"n nri (nnpn) funOt io address the community's needs and priorities' Based on the in"i"rgn aisessment ot community needs and priorities, the City Council supported the iecbmiienoation to atlocate 6aoo;oo6 to a Housing itehabilitation Program to serve those in the community that are most vulnerable.
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44 May 2, 2022 City Council Meeting
City Council Report
Housing Rehabilitation Program - ARPA
May 2,2022
The proceeds from the ARPA funds will improve the quality of life of low income, City of La Verne residents by assisting with emergency health and safety repairs, conection of code violations, and/or general property improvements necessary to make homes safe and attractive. The budget will also fund a consultant who will be responsible for coordinating the Housing Rehabilitation Program.
The total program budget being proposed is $500,000, which will include the consultant costs to administer the program, not to exceed 20% or $100,000.
Program
The purpose of the Housing Rehabilitation Program is to provide grants to homeowners of single family detached dwellings for the preservation of decent safe and sanitary housing; to correct hazaidous, structural conditions; to make improvements considered necessary to eliminate blight and improve handicapped access; and, to correct allowed building and health code violations.
Grants shall be given to eligible low- and moderate- income owner occupied homeowners to cover the cost oi necessary housing repairs. Grants will be administered on a first come first serve basis.
The prior Housing Rehabilitation Program that the City administered had a $6,000 limit for mobile homes and a $iO,OOO limit for sinale family homes. The goal of the Housing Rehabilitation Program is to provide grants of up to $10,000 for single family homes to .aid . in..improving
periranent structures wiihin in the city. The City Council had given staff direction in the past to only include single family homes with the distribution of Housing Rehabilitation grants., therefore, unlike the previ-ous prolram, only owner occupied single family homes will be eligible for the grant.
The program objective is to assist eligible low- and moderate-income residential owner- oc"rpanii in maintaining the city's existing housing stock by means of home rehabilitation. lncome eligibility standards based on total persons in household participation in the Housing n"tr"Uitit"t[n piogram is limited to applicants whose annual household income does not exceed the HuD-established income limits ior low and moderate-income households' These income limits provide the criteria for eligibility based on the total amount of annual household income iO;rrtba for household size. Th-e City will require documentation of household size, household iniome, and property ownership information in order to determine applicant eligibility.
The applicant(s) must be the curent owner(s) of the property and 1iv9 on the property to be rehabiiiiated asiheir principal ptace of residence, in order to be eligible for Program assistance' fne txisting grant deed must iist all current owners of the property. Proper{ owner(s) shall be .on1tr*o ti 6e any person(s) or legal entity that holds title to the property being rehabilitated. ln instances of multipie-ownersnip, tn6 signature of each title-holder is required on.all appropriate Oo"rr"nt". The iity will verify'propert/ownership and require all Persons cunently on.the title to ;ir;;tt;; .on.Jrit to a[ wbik proptseo to be done on the property prior to contracting or initiating such work.
To be eligible for the Housing Rehabilitation Program, the property.to b9.r.".Plii:d-11y"Jbe zoned and used'for single family re-slOentiat purposes ind located within the city limits of the City of La V"ir- Af wort< -performea under the' Housing Rehabilitation Program shall meet all applicable standards contained in the City's adopted Zon'ing Ordinance, local building and safetY codes, the Unifo6 ArifOing Code, and iuch other codes ls designated by the Community Development 45 May 2, 2022 City Council Meeting
City Council Report
Housing Rehabilitation Program - ARPA
May 2,2022
Director. The applicant must permit interior inspections of the propertv by the City staff and consultants.
Unless the City Council chooses to give more specific direction to staff, each eligible property, the following health and safety items and allowed code violations will be given priority for rehabilitation and will be considered prior to any other home repairs:
1. Roof
2. Foundation
3. Electricalwiring
4. Plumbing
5. Heating/CoolingSystem
6. Termite/Rodent elimination
7. Home Protection Measures
8. The elimination of specific conditions detrimental to public health and safety, which have been identified bY the CitY.
Request for Proposal
Staff distributed a request for proposal to five (5) qualified firms to help implement the Housing Rehabilitation program. Two (2) proposals were returned from Willdan Engineering and Neighborhood Part-nership Housing Services, lnc. Both proposals were rwiewed and compared an{ afthough, very similar, it wa1 determined by staff that Willdan Engineering had more experience with this type of grant program.
Staff is asking that the City Council review and approve the attached Professional Services Agreement (p-SA) and propbsal (Attachment A) for Willdan Engineering to aid in administering the program.
Once the pSA is approved, Willdan will be able to develop a more formalized program. Willdan will then begin advertising the program to the community and a start date to begin accepting applications witt Oe established (estimated start date: June 1 ,2022).
Attachment A: Professional Services Agreement
Attachment B: Resolution Number 22-21
46 May 2, 2022 City Council Meeting
RESOLUTION NO. 22.21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AUTHORIZING AN AGREEMENT WITH WILLDAN
ENGINEERING FOR HOUSING REHABILITATION PROGRAM GONSULTING SERVICES NOW, THEREFORE, BE !T RESOLVED by the City Council of the City of La Verne as follows:
Section {. The Mayor of the City of La Verne is hereby authorized to execute an agreement with Willdan Engineering for Housing Rehabilitation Program consulting services, said Agreement being in the form attached hereto as Exhibit 1.
Section 2. The Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 2nd day of May,2022.
Mayor Tim Hepburn
ATTEST
Lupe Gaeta Estrella, Assistant City Clerk
I hereby certify that the foregoing Resolution No. 22-21was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 2nd day of M"y, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lupe Gaeta Estrella, Assistant City Clerk
47 May 2, 2022 City Council Meeting
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement, entered Into this 2nd day of May 2022 (the "Execution Date"), by and between the CITY OF LA VERNE, a municipal corporation ("City"), and Willdan Engineering ("Consultanf'), is made with reference to the following:
A. The City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California.
B. The Consultant is qualified to do business, and is doing business, in the State of California.
Consultant represents it has the background, knowledge, experience and expertise necessary to provide the services set forth in this Agreement.
C. The City and Consultant desire to enter into an agreement for the Consultant to provide professional services to the City as set forth herein, upon the terms and conditions set forth below.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
SECTION I. TERM.
This Agreement shall commence on the Execution Date, and shall terminate upon the compleiion of the services required by this Agreement, or the ;fu91 day of Mav 2023' whichever is earlier, unless terminated earlier as set forth herein.
SECTION 2. SERVICES TO BE PERFORMED BY CONSULTANT.
Consultant shall perform all of the services ("Services") that are more fully set forth in Exhibit A, Proposal, attached hereto and incorporated herein. The services shall be completed in accordance with Exhibit A, Budget, attached hereto and incorporated herein.
SECTION 3. SERVICES TO BE PERFORMED BY CITY.
City shall perform the following services:
A. Make available to consultant any currently existing documents, data or information pertinent to the Services.
B. Designate a representative authorized to act on behalf of City. c. Promptly examine and render findings on all documents submitted for staff review by Consultant.
SECTION4. COMPENSATION.
48 May 2, 2022 City Council Meeting
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant - ARPA
Willdan Engineering
Consultant shall be compensated for Services performed pursuant to this Agreement, as detailed in Schedule F of the proposal, in an amount not to exceed 20% of total amount of grants administered.
SECTION 5. NOTICES.
All notices, demands, requests or approvals to be given under this Agreement, shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:
A. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at:
Community Development Department
Cig of La Verne
3660 D Street
La Verne, California
ATTN: Candice Bowcock, Principal Planner
cbowcock@cityofl averne.org
All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at:
Willdan Engineering
13191 Crossroads Parh,vay North, Suite 405
lndustry, CA 91746
ATTN: Salvador Lopez Jr., Director of Planning
[email protected]
i-
SECTION 6. INDEPENDENT PARTIES.
Both parties to this Agreement will be acting in an independent capacity and not as_agents, employees, partners, -or joint venturers of one another. Neither the city nor its officers or employees sirall have any control over the conduct of Consultant or any of Consultant's agents, employees, or subconsultants, except as otherwise provided herein.
SECTION 7. INTEGRATED CONTACT.
This Agreement represents the full and complete understanding o1 every. kind or nature *tr"t"oEr"r between the parties hereto, and ail preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be field to vary the provisions hereof.lny modifications of this Agreement will be effective. only by written execution signed by both city and consultant, and approved as to form by the city Attorney.
SECTION 8. INSURANCE.
49 May 2, 2022 City Council Meeting
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant -ARPA
Willdan Engineering
Prior to commencing work, Consultant shall procure, maintain and pay for insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work or services hereunder by Consultant and Consultanfs agents, representatives, employees or subconsultants for the duration of this Agreement. The requirements of insurance are set forth in Exhibit A, lnsurance Requirements and Verifications, which is attached hereto and incorporated herein.
sEcTroN 9. cosr oF LIIGATIQN.
lf any legal aclion is necessary to enforce any provision of this Agreement or for damages by reason oi any alleged breach of any provision of this Agreement, the prevailing party shall be entitled to receive from the losing party all reasonable costs, disbursements and expenses, and such amount as the court may adjudge to be reasonable attorney's fees.
SECTION 10. DEFENSE. INDEMNIFICATION AND HOLD HARMLESS. consultant shall indemnify, defund and hold harmless city, its city council, boards and commissions, ofilcers, agents and employees (collectively hereafter the "City") against any or all loss, damages, liability, tlaims, suits, costs, expenses, and judgments, whatsoever, including reasonable-attorney's fees, arising from the negligent or willful acts, enors or omissions of Consultant or Consultants officers, agents, employees or subconsultants, in the performance of services, activities or work conducted pursuant to this Agreement.
SECTION ,I1. PROHIBITION AGAINST TRANSFERS.
Consultant shall not assign, hypothecate, or transfer this Agreement or any interest therein directly or indirectly, by operation of law or otheruise without the prior written consent of City.
Any aitempt to do so'without the Ciffs consent shall be null and void, and any assignee, .rbles."",' hypothecatee or transferee shall acquire no right or interest by reason of such attempted assignment, sublease, hypothecation or transfer.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Coniultant or of any general partner or joint venturer or syndicate member of Consultant, if a partnership or joint venture or syndicate exists, which shall result in changing the controi of ionsultant, shail be construed as an assignment of this Agreement. Control means fifty percent (50%) or more of the voting power of the corporation' SECTION ,I2. PERMITS AND LICENSES.
consultant, at its sole expense, shall obtain and maintain during the term of this Agreement all required business and professional permits, licenses and certiflcates' sEcTroN 13. WE&
A waiver by either party to this Agreement of any breach of any term, covenant, or condition contained tierein shitt not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein. sEcroN I4.IEEMIMIIoAL
50 May 2, 2022 City Council Meeting
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant - ARPA
Willdan Engineering
ln the event Consultant fails or refuses to perform any of the provisions of this Agreement, and if the default is not cured within a period of five (5) days after receipt by Consultant of City's written notice of default specifying the nature of the default and the steps necessary to cure the default, City may immediately terminate this Agreement by written notice. City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving ten (10) days written notice to Consultant. Upon termination of this Agreement, City shall pay to Consultant compensation earned and unpaid up to the effective date of termination.
SECTION 15. COMPLIANCE WITH LAW.
Consultant shall comply with all laws of the State of California and the United States, and all ordinances, rules and regulations enacted or issued by City. lf such ordinances, rules or regulations enacted or issued by the City after the effective date of this Agreement significantly impact Consultants performance of its obligations under this Agreement, equitable adjustment may be made to the time of performance, the compensation, or both, as appropriate.
SECTTON 16. prSCRrMlNAT|9N.
Consultant shall not discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age, sexual orientation, marital status, AIDS or disability, and shall comply with the requirements of City, state and federal law.
SECTION 17. NUISANCE.
Consultant shall not maintain, commit, or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement.
SECTION 18. RECORDS.
Consultant shall maintain complete and accurate records with respect to costs, expenses, receipts and other such information required by the City for any services provided where compensation is on the basis of hourly rates, subconsultant costs, and/or other direct costs.
Consultant shall maintain records of service provided in sufficient detail to permit an evaluation of services. All records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Representatives of City or its designees shall be allowed free access to Consultant's books and records, and shall have the right-to examine, audit and make transcripts therefrom as necessary, and to inspect all work, dita, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, ihall be kept separate from other documents and records and shall be mainiained for a period of three (3) years after receipt of final payment.
SECTION 19. REPORTS.
Each and every final report, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement and delivered to th'e City shall be the exclusive property of City, including the 51 May 2, 2022 City Council Meeting
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant - ARPA
Willdan Engineering
originals of all notes, memoranda, sketches, letters and documents developed and received by Consultant.
Consultant shall furnish reports concerning the status of services required under this Agreement at City's request. No report, work product, map, record or other document given to or prepared or assembled by Consultant pursuant to this Agreement shall be nrade available to any individual or organization by Consultant without prior written approval by City. City shall not reuse or make any modifications to the designs, plans and specifications prepared by Consultant without the prior authorization of Consultant. The provisions of this Section shall apply to all materials developed by subconsultants pursuant to this Agreement unless otherwise authorized in writing by City prior to execution of any agreement with said subconsultants.
SECTION 20. STANDARD OF CARE.
Consultant agrees that all services performed hereunder, including services performed by any subconsultant, shall be provided in a manner consistent with that level of care and skill ordinarily exercised by members of Consultant's profession currently practicing in the same locality under similar conditions.
SECTION 21. SUBCONSULTANTS.
Consultant shall be responsible for the quality of all subconsultant work performed pursuant to this Agreement. Consultant may terminate and replace the services of any subconsultant, subject to the prior written approval by the City which shall not be unreasonably withheld or delayed. Every subcontract or agreement of any kind entered into between Consultant and subconsultant (or between any subconsultant and others) shall contain the following provision:
This agreement is consistent with the specified terms and conditions of the Agreement entered into between the City of La Verne and Willdan Engineering on (hereinafter referred to as the "Agreement") including, but not limited to: Section 2, Services to be Performed by Consultant; Section 4, Compensation; and Section 8, lnsurance.
SECTION 22. LEGAL AND INSURANCE REQUIREMENTS
A. The CONSULTANT will not assign, transfer, convey or otherwise dispose of its contract or rights, title or interest in or to the same, without prior written consent of the CITY.
B. At the time of execution of the contract, the CONSULTANT will be required to carry the following insurance:
1) Commercial General Liability/Umbrella lnsurance: The CONSULTANT shall obtain, at its sole cost prior to exercising any right of performing any obligation, a policy or policies of general liability insurance, or certificate of such insurance, satisfactory to the City Attorney, which provides coverage not less than that provided against liability for any and all claims and suits for damages or injuries to persons or property resulting from or arising out of operations. lnsurance shall provide coverage for both bodily injury and propefi damage. Total limits shall be not less than one million dollars ($1,000,000) per occurrence for all coverage and two million dollars ($2,000,000) general aggregate. Said 52 May 2, 2022 City Council Meeting
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant -ARPA
\Mlldan Engineering
general liability policy and certificate thereof shall name the City of La Verne and its policy shall be primary to any insurance canied by the CITY. 2) Workers' Compensation: The CONSULTANT shall furnish the CITY with an insurance certificate from its Workers' Compensation insurance carrier, certifying that it carried such insurance in accordance with the requirements of state law, and the policy shall not be cancelled nor the coverage reduced during the term ofthe contract. 3) Business Auto/Umbrella Liability lnsurance: Primary coverage shall be written on ISO Business Auto Coverage from CA 00 01 06 92 including symbol I (Any Auto)' Limits shall be no less than one million dollars ($1,000,000) per accident. Starting and ending dates shall be concunent. lf CONSULTANT owns no autos, a nonowned auto endorsement to the General Liability policy described above is acceptable' 4) Employer's Liability insurance of at least $500,000' c. Any deductibles or selfinsurance retention must be declared to and approved by the clTY. At the option of the clTY, either the insurer shall reduce or eliminate such deductible or selfinsurance retention as respects the city, its officers, employees and volunteers; or the CoNSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.
D. The general liability policy is to contain, or be endorsed to contain, the following provisions:
1) The CITY, its officers, officials, employees, agents and volunteers are to be covered as insured as respects liability arising out of activities performed by or on behalf of the CONSULTANT.
2) For any claims related to the services requested, the contractois insurance coverage shall be primary insurance as respects the city, its officers, officials, employees, agents and volunteers. Any insurance or selfinsurance maintained by the city, its officers, officials, employees, agents or volunteers shall be excess of the CoNSULTANT's insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies including breaches of wananties shall not affect coverage provided to the city, its officers, officials, employees, agents or volunteers.
4) The CONSULTANT'S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurefs liability. 5) Each insurance policy required by this section shall also contain a provision that no termination, cancellation or change of coverage of insured or additional insured shall be effective until thirty (30) days' notice thereof has been given in writing to the clTY. coNsuLTANT shall give the clry prompt and timely notice of any claim made or suit instituted.
53 May 2, 2022 City Council Meeting
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant - ARPA
Willdan Engineering
E. lnsurance is to be placed with insurers with a current AM Best's rating of no less than A: Vll, unless otherwise acceptable to the CITY.
F. CONSULTANT shall provide the CITY complete, certified copies of all required insurance policies, including endorsements, affecting the coverage required by these specifications.
SECTION 23. GOVERNING LAW.
This Agreement shall be construed in accordance with and governed by the laws of the State of California.
lN WITNESS WHEREOF, the parties have caused this Agreement to be executed the day and year first above written.
ATTEST:
City:
Mayor, City of La Verne
Consultant:
Willdan Engineering
54 May 2, 2022 City Council Meeting
ffiwTLLDAN
Section A - Letter of Transmittal
February 24,2022
Submitted via Email to [email protected]
City of La Verne
Community Development Department
3660 D Street
La Verne, CA 91750
Subject: Proposal for Housing Rehabilitation Program
The City of La Verne is seeking a qualified consultant to administer the City's American Rescue Plan Act funds. As part of this administration, the consultant will develop and market a Housing Rehabilitation Program that ad- dresses the City's housing needs, creates a program procedures manual, implements a marketing program utilizing biJingual English/Spanish capabilities, and provides onsite program implementation services with effective bi-lin- gual translation capabilities in both English and Spanish. Overall administration services include developing a pro- ject tracking system and new programs as requested, maintaining project files, and preparing monthly status and quarterly performance reports.
Willdan Engineering believes the project team we have assembled is particularly well qualified to assist the City of La Verne with their Housing Rehabilitation Program for the reasons outlined below.
Extensive Grant Management and Administration Experience Willdan assists with overall management of grants, including federally funded programs. Our proposed team members understand the grant cycle process from the proposal stage to the grant/contract close-out' Willdan has administered all aspects of various federally funded programs for municipalities and has operated feder- ally funded residential and/or commercial rehabilitation programs in a number of cities.
Strong Project Management Team
Ms. Jennifer Maria will serve as the ARPA Program Administrator. She will be the primary contact for the City and be responsible for day-to-day management of services provided under the contract. Ms. Maria possesses 15 years of experience at the federal and local level drafting, reviewing, and aligning program policies Federal regulations Ms. Maria is knowledgeable in federally funded proSram planning.
Full-Service Capabilities
Willdan's team can undertake any conceivable American Rescue Plan Act assignment the City may encounter.
Our team's past assignments encompass a wide range of tasks involving preparing and reviewing environmen- tal assessments; implementing Federally-funded housing projects; performing labor compliance; developing financial and performance reports; and reviewing, selecting, and monitoring subrecipients and contractors.
Our proposed Housing Rehabilitation Coordinator Mr. Fernando Lopez - in collaboration with Ms. Maria - will as- sist the City with program development and day-to-day operation of and reporting for the Housing Rehabilitation program. Mr. Lopez has over 25 years of experience administering housing rehabilitation programs throughout Southern California. His expertise and proficiency facilitating rehabilitation program requirements ensures compli- ance, timely expenditures of funds, and fulfillment of the City's goal to complete and assist the number of house- holds desired for the program.
562.9(8.62m I e00.4g9.4484 | fax: 562.6e52120 | 13191 Crossroads Partway l,lortr, Suit6 405, lndurtuy, California 9174&3441t I wwwwlldan.cont 55 May 2, 2022 City Council Meeting
City of La Verne
Community Development Department
February 24,2022
Page2
Mr. Salvador Lopez Jr., Director of Planning, is authorized to act as the principal/management contact representing Willdan Engineering during contract negotiations, bind the firm to the proposal for a period of 90 days, and exe- cute the agreement. He can be reached by mail at Willdan Engineering, 13191 Crossroads Parkway North, Suite 405, lndustry,CA9L746; by office phone at (562) 908-6200 extension 6287;by cell phone at (626) 831-1133; or by email at [email protected].
We look forward to the opportunity of teaming with the City of La Verne and providing the City's Community De- velopment Department with cost-effective and technically sound housing program services.
Respectfully submitted,
Wlldan Erglneeilng
&/r,rh{"r"ft-
Salvador Lopez Jr.
Director of Planning
ffiil
56 May 2, 2022 City Council Meeting
City of La Verne
Section B - Consultant lnformation
Firm Profile
Willdan Engineering (Willdan), a California
corporation founded in 1964, is a subsidi-
ary of Willdan Group, lnc., a publicly-traded
Delaware corporation. Services are pro-
vided to nationwide clientele through three
firms - Willdan Engineering, Willdan Energy
Solutions, and Willdan Financial Services -
offering a portfolio of diversified strengths.
Willdan infuses a corporate culture of
Customer-Firsf throughout our entire staff-
ing resources and all services provided to
our clients.
Willdan's corporate-wide staffing resources
encompass over 1,500 employees nation-
wide. Our organization enables staff to efficiently communicate project challenges and goals companywide - capi- tatizing on Willdan's full resources to deliver the highest quality and most cost-effective services.
Willdan's Corporate office is located at24OtEast Katella Avenue, Suite 300, Anaheim, CA 92806, (714) 940-6300.
Mr. Salvador Lopez Jr., Director of Planning, will serve as Principal-in-Charge and will oversee services provided through our office located at 13191 Crossroads Parkway North, Suite 405, lndustry, CA9L746. Mr. Lopez can be reached by office phone at (562) 903-6200 extension 6287;ly cell phone at (626) 831-1133; or by email at [email protected].
Financial Strength
IN BUSINESSFOR
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REVENUE OF
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Willdan maintains a strong balance sheet with the financial and staffing resources to perform and complete all contractual obligations. We have continued to grow to bet- ter serve our clients by offering a continuously expanding range of municipal services.
Financiat information, including information on revenue, earnings, and cash flow, are issued quarterly and can be found at www.willdan.com. There are no pending condi- tions such as bankruptcy, pending litigation, planned office closure, impending merger, etc. that would impede Willdan's ability to complete the City's contract for the Hous- ing Rehabilitation Program.
Throughout our 57-year history, Willdan has served as a full- service, multidisciplinary firm specializing in municipal engi- neering and planning services along with a full complement of support disciplines. Our services and in-house support disci- plines encompass traffic, civil, structural, geotechnical, right- of-way, city, and special district engineering; environmental CEQA/NEPA; urban and regional planning; program/construc- tion management and inspection; plan, study, and report re- view; building safety; drainage and flood control; mapping; and other services such as Gl$ utility coordination and reloca- tion, and landscape architecture. With this depth of experi- ence, expertise, knowledge, and resources, Willdan offers comprehensive solutions that are timely, cost effective, and tailored to meet the needs of individual communities.
Housing and Community
Development ExPertise
. Community Development Block Grant
' Home lnvestment Partnerships
. Department of Housing and Urban De-
velopment
. State Department of Housing and Com-
munity Development
. Housing Rehabilitation
. First-Time Homebuyer Assistance
. Public Works,/Community Facility Pro-
iects
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ffi
Proposal for Housing Rehabilitation Program 1
57 May 2, 2022 City Council Meeting
City of La Verne
Core Capabilities
Willdan's core competencies are in direct alignment with the services required fcr the City of La Verne's Housing Rehabilitation contract.
Willdan staff has substantial training and experience providing community development ser- vices to governmental agencies across California. They administer all aspects of the federally funded programs, including operating residential and/or commercial rehabilitation pro- grams. Our staff procures grants and other forms of funding from the Department of Hous- ing and Urban Development and the State Department of Housing and Community Devel- opment for a variety of purposes, including housing rehabilitation, first-time homebuyer as- sistance, and public works/community facility projects. Our staff conducts a wide range of housing studies, including inventories and analyses of potential housing sites, housing con- dition surveys, housing element updates, and affordable housing strategies.
Due to our long-term involvement with housing and community development programs, we offer a thorough understanding of the various funding agencies' program requirements' We developed established, sound practices and standard procedures to maintain a high level of accuracy and productivity. Our community development staff has strong organizational skills and works efficiently to comply with grant program deadlines. They apply sound technical and creative approaches to address grant administration challenges. Our staff regularly at- tends workshops and seminars sponsored by these agencies to remain current with chang- ins resqfStions_ all "pP!€gures . .
Effective grant administration is essential for successful management and performance of tn" f"d"13ly frnded projects. With the release of the Uniform Guidance by the U.S' Office of Management and Budget on December 26,2013 (codified at 2 CFR Part 200), Willdan under- stands the need to ensure grant operations are efficient, accurate, and transparent. Our staff has developed several assessment tools and templates to assist grantees with implementing and adhering to Federal guidelines and administrative requirements. Willdan's staff is experi- ence with:
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. lntegrated Disbursement lnformation Sys-
tem and Disaster Recovery Grant Report-
ing System
. Financial and performance reporting
through the Consolidated Annual Perfor-
mance Report
. Subrecipient monitoring in accordance
with applicable OMB circulars and ena-
bling grant statutes
. Annual single audit preparation
' Grant proposal coordination and budget
preparation
Technical assistance to provide guidance in
the interpretation of the Code of Federal
Regulations and Circulars, as well as appro-
priate use of federal funds, etc.
Documentation of procedures and training
of staff and subreciPients
Presentation of reports to executives and
council/board members
. Coordination with multiple stakeholders in-
cluding City staff, elected officials, and
other consultants to advise funding status
of funding and ensure earmarking require-
melts are met
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Willdan has been providing labor compliance services for over 25 years. This experience ena- bles our staff to develop an extremely efficient compliance management system - perfected through continual reviews and updates - that maximizes efficiency, minimizes cost, and pro- vides our clients with a high levei of comfort about project progress. ln addition, our staff has undergone training to administer projects funded by a variety of state and federal sources, irrctuaing california Department of Transportation, Federal Highway Administration, Federal Transit Administration, Department of Energy, Environmental Protection Agency, State Water Resources Control Board, and U.S. Department of Housing and Urban Develop- ment. Our staff members are cognizant of the reporting requirements for these agencies and have been thoroughly trained in fraud prevention and detection' :
ffi
Proposal for Housing Rehabilitation Program 2
58 May 2, 2022 City Council Meeting
City of La Verne
Section C - Client References
Specific Relevant Project Expeiience
ln accordance with the City's Request for Proposals, Willdan is providing three relevant Housing Rehabilitation Pro- gram administration contracts involving scopes of services similar to the scope identified in the City's Request for Proposals.
Housing Rehabilitation Administration
City of Temple City
9707 Las Tunas Drive
Temple City, California 97780
Contact:
Adom Gulick
Associote Plonner
(626) 285-2171 extension 4373
sg u I ick@ te m plecity.us e ma il
Services Description:
Willdan provided technical assistance with administration of the Cityrs Community Development Block Grant funded Housing Rehabilitation Program. Our staff members assisted Temple City with this program for over 10 years and participated in numerous home rehabilitations since the beginning of the services contract. Most re- cently, Willdan assisted the City with administering and implementing an Emergency Small Business Assistance Program funded by the CARES Act.
Dates of Service:
2OLLto2O2L
Federally Funded G rant Program Administration
City of Moreno Volley
74777 Frederick Street
Moreno Volley, CA 92552
Contact:
Morsholl Eyermon
Chief Finonciol Officer
(9s1) 413-3021
[email protected]
Sewices Description:
Willdan is providing grant administration services to administer the City's Housing and Urban Development Pro- grams, services, and activities related to Community Development Block Grants, Home lnvestment Partnership Program Emergency Solutions Grant, and Neighborhood Stabilization Program Grant.
Dates of Service:
July 2020 to Ongoing
t.| !* r t .,
$ffi
Proposal for Housing Rehabilitation Program 3
59 May 2, 2022 City Council Meeting
City of La Verne
Federally Funded Grant Program Administration
City of Torronce
3237 Torronce Bou levord
Torronce, A 90503
Contact:
tulio Smith
Housing Speciolist
(310) 618-s913
j u I i o s m i t h @to rro n c e c o. g ov
Services Description:
Willdan staff members provided guidance and assistance to a Los Angeles Urban County Community Development Block recipient helping the recipient create and administer a CDBG-CV-funded rental assistance program to allevi- ate the COVIDlg rental housing crisis.
Dates of Service:
2021to202L
Other Relevant Communi$l Development Experience , i
ln addition to the above teferences, Willdan has an extensive history providing community development services throughout California. Our community development staff is well qualified to provide the requested services based ,pon ih. broad experience gained by successfully implementing ARPA and housing rehabilitation programs in po- liiicaly and culturally diverse cities. Our staff offers expertise in administration, project management, and labor compliance through implementation of a vast array of community improvements with a focus on recognizing and addressing each community's different - and sometimes unique - needs. :
ffi
Proposal for Housing Rehabilitation Program 4
60 May 2, 2022 City Council Meeting
City of La Verne
The extent of this experience is illustrated in the table below.
Client
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City of Agoura Hills
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City of Alhambra
City of Anaheim n tr I I
of Arcadia
of Artesia
of Azusa I
of Baldwin Park
of Bell
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City of Bell Gardens
City of Bellflower
I n D tr
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City of Beverly Hills o
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Proposal for Housing Rehabilitation Program 5
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City of La Verne
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Proposal for Housing Rehabilitation Pro'gram
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64 May 2, 2022 City Council Meeting
City of La Verne
Labor Compliance Services (optional)
Willdan has an extensive history providing labor compliance monitoring and enforcement services for municipal agencies throughout California. Many projects have been audited directly by federal and state authorities and have received the agencies' highest approvals. Willdan currently serves as the third-party labor compliance officer for several multi-million-dollar joint venture efforts between the City of Los Angeles and Skid Row Housing Trust to build affordable housing in downtown Los Angeles. These projects utilize LCPtracker - for which Willdan serves as the prime approver. Due to their complex funding structures, these projects have a variety of reporting require- ments, including Local Hire and Section 3 DBE/SBE/MBE. Willdan prepares and submits these reports for the City.
To solidify our experience with government agency clients and our understanding of their requirements, Willdan developed electronic procedure manuals with checklists and comprehensive instructions for monitoring labor com- pliance within the parameters of the various funding agencies' guidelines. The manuals outline direct and specific procedures required ofgrantees and contractors for complete compliance and approval and are structured to pro- vide for immediate updating as requirements continually evolve.
Sample forms and form letters were developed to simplifo correspondence and create uniformity. These forms are valuable tools for the timely management of contractors that are deficient in labor and contractual requirements compliance. Through our system, Willdan implements projects effectively and efficiently, with complications in project advancement and funding approval almost nonexistent. A representative sampling of Willdan's current and past labor compliance services contracts is provided in the tables below.
City of
City of Rolling Hills Estates
City of Sierra Madre
City of Venice Beach
City of Westlake Village
City of South Gate
City of South Gate
City of Tulare
Simpson Arbor Restoration
SL Residential
Snyder f.ngrton
City of Whittier
City of Yorba Linda
of Rancho Palos Verdes
of Rialto
of Orange
of Paramount
of Pico Rivera
of Bell
City of Bellflower
City of Brea
of Long BeachCity of Cerritos
of Los Alamitos
of Lynwood
of Norwalk
City of Elk Grove
City of Fillmore
Current Contracts
City of lnglewood
City of La Puente
City of Lakewood
City of Cudahy
City of El Monte
City of Davis
City of Downey
City of Grover Beach
City of Hawaiian Gardens
ffi Proposal for Housing Rehabilitation Program 9
65 May 2, 2022 City Council Meeting
City of La Verne
City of lrwindale City of San Fernando Gateway Cities
City of Sacramento jGateway Authority
Previous Contracts
City of Agoura Hills
of Azusa of Manhattan Beach
of Bell Gardens City of Maywood
of Burbank City of Monterey Park
City of Pinole
City of Placentia City of West Covinaof Coalinga
City of WintersCity of Pomona
of Woodland
City of Fremont Landscape Development
Transit Authorityof Rosemead
Parkof
City of Hermosa Beach
of Anaheim
of Artesia
of California City
City of Lawndale
of La Cahada Flintridge
of La Mirada
City of San Gabriel
City of Santa Monica
City of San Marino
City of South El Monte
City of Torrance
City of Thousand Oaks
City of Temple City
City of South Pasadena
City of South Lake Tahoe
City of Orland
City of Palm Springs
City of Commerce
City of Corona
of Redondo Beach
of Calimesa
of Coachella
City of Rancho Santa Margarita
ffi
Proposal for Housing Rehabilitation Program 10
66 May 2, 2022 City Council Meeting
City of La Verne
Section D - Methodology
Project Underctanding
The City is seeking a consulting firm to assist with development of their overall Housing Rehabilitation Program design and administrative processes, marketing plan for program rollout, program implementation, and regulatory reporting of program progress/accomplishments, amongst other critical processes needed to establish a successful housing program intended to serve the residents of the City of La Verne. Our proposed ARPA Program Administra- tor Ms. Jennifer Maria will work with City staff to administer the City's ARPA-funded program and work closely with City staff to ensure project benchmarks are met in accordance with the agreed-upon project schedule.
Willdan provides federally funded program administration services utilizing a four-prong approach, This approach has been proven successful for clients such as the nearby cities ofAzusa, Covina, Chino, La Habra, La Mirada, and Pomona.
Project Approach
An overview of Willdan's project approach is presented below and thoroughly discusses our successfully applied project management methodologies
Designate Project Team
Our project approach begins with designating a complete project team with all the necessary skillsets to provide the City of La Verne with quality services. Each project management team will be led by a principal representative with full authority to direct operations and commit re- sources. ln addition to the principal representative, the management team will include expert staff specializing in the type of service requested. Our array of in-house experts allows Willdan to develop a specialized management team for each requested project. ln addition, Willdan's size gives us the flexibility to undertake large projects and projects on a compressed time schedule. lf a project arises that requires immediate or extra attention, Willdan's flexibility allows tasks to be rapidly delegated to an expanded team of staff members. This ensures the project will receive appropriate attention to detail and be completed as scheduled.
Establish Course of Action
The first task will be to establish a course of action. This task will begin with Ms. Maria coordinat- ing with City of La Verne staff to identify specific project objectives. With these objectives in mind, our experienced professionals will actively identify areas of need and design solutions to address these needs. Our policy of open and often client coordination will ensure the established course of action and will be consistent with the City's goals.
Designate
Project Team
Establish Course
of Action
Develop Project
Schedule
Completing
Course of Action
I lncludes expert
staff specializing
in services
requested
. Coordinate with
[a Verne to
esaablish project
objectlves
! Actively identify
areas of need
and develop
solutions
r Confirrn project
schedule to
guarantee , .
consistency with
La Verne's
timeline
r Strive to exceed
La Verne's
expectatignsfor
quality of work
ffir Proposal for Housing Rehabilitation Program 11
67 May 2, 2022 City Council Meeting
City of La Verne
Develop Project Schedule
Once the course of action is established, Willdan will develop a project schedule. Each project schedule will be developed with the City's project completion date in mind and will include a crit- ical path and measurable milestones to ensure the project completion date is met. All project schedules will be submitted to the City to guarantee consistency with the City's timeline.
Completing Course of Action
ln enacting and completing the course of action, Willdan strives to exceed client expectations for quality of work. Willdan has a history of completing projects on time, within budget, and beyond industry standards. We are committed to providing this level of service to the City. As such, Will- dan will follow-up with the City to gather feedback on the City's satisfaction with the project, and to identify methods to improve future service.
Methodology
ln line with our project approach presented above, Willdan will provide the City of La Verne the appropriate range of services to assist the City with general administration of their ARPA programs and ensure federal compliance and to help create enhanced neighborhoods and a sustainable community. Willdan's technical approach for ad- ministering the City's ARPA-funded programs involve assigning a well-qualified team, under the direction of a sen- ior member of our staff, to provide the services being requested by the City. Ms. Maria will take the lead in provid- ing program administration services and report directly to City staff in delivering the desired sprvices. She will be responsible for delegating specific tasks to his team members, as necessary, and monitoring their performance.
Progress Reports
Willdan will provide progress reports on a monthly basis, unless a shorter interval for reporting is requested by the City. These progress reports will include progress on each deliverable as well as an estimated completion date. lf any impediments are encountered throughout the implementa- tion process, that data will be included as well. Our team will monitor/tailor progress reports to meet the City's needs.
Communication Plan
Prior to commencing administrative ARPA program functions, Ms. Maria will meet with City staff to ensure all information pertaining to the City's goals and objectives are heard and understood.
Thereafter, a clear action plan/timeline will be coordinated with staff to properly reflect comple- tion dates and milestones for all deliverables. Simultaneously, Ms. Maria will develop a strategy to effectively maintain an open channel of communication to furnish up-to-date information per- tinent to the overall administration and oversight of the ARPA programs. Our team will coordi- nate with City staff to determine the best method for data sharing to perform the various as- signed tasks.
U nderstanding City Operations
It is our goal to become an extension of the City of La Verne's team and take on any tasks or pro- jects that may be required in accordance with federal guidelines. To effectively do so, our team will take the necessary steps to become fully familiarized with City operations as they pertain to overall program administration. Although federal implementation guidelines for federally funded housing programs have some relative consistencies, our team understands compliant implemen- tation of those activities must be tailored to meet the specific needs - as well as internal opera- tions - of the City.
Coordination with the Treasury
Our team will promptly communicate with the City of La Verne's assigned funding representative to acquire up-to-date data and information related to any pending or outstanding items. Our goal is to ensure a positive rapport between the City and the Treasury. Thereafter, a consistent line of communication will be maintained with all necessary stakeholders to demonstrate the ffi Proposal for Housing Rehabilitation Program 12
68 May 2, 2022 City Council Meeting
City of La Verne
City's commitment to successfully implementing program-related activities. Any communication of consequence that arises will be conveyed to corresponding La Verne staff in a timely manner.
Public Outreach
Clear communication with residents and City stakeholders is essential to the effective administra- tion of a federally funded project. Our team is committed to developing a comprehensive under- standing of the City's housing and public service needs by becoming knowledgeable of the com- munity's demographic information, understanding the goals and ambitions of the residents, and identifying key stakeholders.
ARPA Administration
Willdan staff will provide guidance for administering and implementing the City's ARPA-funded activities, including determining project eligibility; maintaining accurate/complete project files and required program documentation; and monitoring programs to ensure compliance with all federal, state, and local regulations and procedures. Our team will work with the City's Financial Department to prepare final drawdown for prior fiscal year projects; collect and report quarterly and year-end accomplishments; and prepare and submit cyclical reporting. lf requested by the City, staff reports and presentation materials will be prepared.
Customer Service
Willdan's proposed team members are committed to maintaining the highest quality of service for the City of La Verne and the community at large. Our mission is to actively put forth efforts to develop and nurture positive working relationships with City staff to foster an esprit de corps among Willdan's team, City staff, and the public. Effective collaboration with City staff is essential to our success in providing the best services to the community.
Task to Be Accomplished
Willdan sees our role as a facilitator providing guidance and assistance through the process of complying with ever-changing codes, standards, regulations, and laws. An in-depth understanding and intricate knowledge ofthe complexities associated with the administrative and labor compliance processes is essential to exceptional cus- tomer service. Common sense decision-making and technical analysis in interpreting the intent of regulatory guide- lines are significant strengths offered by our proposed team members.
PROGRAM
OBJ ECTIVE
Willdan's general scopes of services presented below describe the tasks to be accomplished for program administration and labor compliance to provide the City with a successful program. Ms.
Maria will meet with City staff to discuss the tasks to be accomplished and develop a scope plan that benefits the City's administrative processes for carrying out the responsibilities of the ARPA- funded Housing Rehabilitation Program and meet reporting requirements for all stakeholders involved, including City staff and applicable involved agencies. Willdan scope tasks will be carried out in conjunction with agreed-upon City staff direction, input, and review.
ARPA Program Administration
As an as-needed general scope, Willdan's staff will:
. Meet with City staff to provide status updates
on housing rehabilitation related tasks and
matters requiring immediate attention
r Prepare and submit to City quarterly status re-
ports for Housing Rehabilitation Program activi-
ties and accomplishments
Develop timelines for each critical project
benchmark- establishing key dates for review,
accomplishment, and progress monitoring
Review and maintain files for all client files
IffiT Proposal for Housing Rehabilitation Program 13
69 May 2, 2022 City Council Meeting
City of La Verne
Develop and maintain financial spreadsheets
for all ARPA-funded projects (client files) to in-
clude eligible reimbursement requests,
amounts expended, and balances available
Monitor and maintain all financial records rele-
vant to ARPA-funded project and reconcile rec-
ord discrepancies
Gather and maintain information to prepare
and submit performance reports
Perform project oversight to include on-going
monitoring and closeout review
Establish and maintain operating assignments
in coordination with City staff
Prepare related submissions such activity re-
ports, labor standards reports, etc. as required
by Treasury
Provide general information to public regarding
program and maintain application forms, infor-
mation brochures, and program guidelines
Conduct preliminary interviews to determine
owner's eligibility status and desired improve-
ments for dwelling unit
Process applications for Housing Rehabilitation
Program assistance to eligible homeowners uti-
lizing ARPA funds
Obtain required supporting documentation, in-
cluding income verification, value of property,
condition of title, and credit worthiness of ap-
plicant
Conduct property inspections and prepare
work write-ups and cost estimates
Complete applicable program documents relat-
ing to improvement activities, including asbes-
tos and lead-based paint requirements, histori-
cal preservation review, etc.
Prepare specifications and bid documents and
review received bids with homeowner
Perform liaison functions between City and
program participants as well as funding agency
Prepare program-related documents such as
reports, contracts, agreements, and amend-
ments
Advise City and ensure proper implementation
of program changes
Prepare and submit, as needed, a cost sum-
mary with necessary documentation for up-
coming program year
Conform with mandatory regulatory provisions
concerning use of ARPA funds
Be available at City Hall as necessary to com-
plete all work items
Approve selected contractor; prepare and exe-
cute documents for home improvement finan-
cial assistance
Obtain contractor clearances from State Con-
tractor's License Board and verifo non-inclusion
on Federal Debarred List
Conduct pre-construction meeting with home-
owner and contractor to review proposed work
Conduct progress inspections to ensure work is
proceeding in timely manner and to authorize
and process progress payments
Execute and record Notice of Ccmpletion upon
final inspection certirying improvements have
been completed in accordance with contract
requirements
Acquire lien releases from contractor and sub-
contractor(s), obtain homeowner's authoriza-
tion for final payment, and execute closeout of
housing rehabilitation work by ensuring perma-
nent file contains required documentation for
monitoring and audit purposes
Prepare staff reports, correspondence, and/or
monthly progress reports to CitY
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tr
Housing Rehabilitation Program
:
The Housing Rehabilitation Coordinator will carry out all work items in conjunction with City staff's direction, input, and review. Although the list is not inclusive, additional requirements may be included based upon unforeseeable program changes initiated by the City.
As a general scope, Willdan's staffwill:
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Proposal for Housing Rehabilitation Program 14
70 May 2, 2022 City Council Meeting
City of La Verne
Labor Compliance
As a general scope, Willdan's labor compliance specialists will:
Review grant agreement and wage and labor
compliance requirements for construction pro-
jects with project team (City, construction pro-
ject manager)
Prepare various reports for wage and labor
compliance, including - but not limited to {on-
tract and subcontract activity (HUD Form
2516), contracting and enforcement activity
(HUD form 4610), and Section 3 reporting; re-
ports will be delivered to City for review before
reporting deadlines with original, fully-exe-
cuted final reports delivered to City
Meet with City staff and funding agency repre-
sentatives, as necessary, to discuss reporting
requirements and worksite labor component
supervision, including proper documentation of
required paperwork
Provide telephone support and attend meet-
ings as requested by City staff
Provide services for administering, monitoring,
and enforcing labor standards provisions for
ARPA-assisted construction projects, including:
Assist and guide project construction manager
with preparation of wage and labor require-
ments sections for construction bid documents
Determine specific labor standards parameters
applicable for each project
lmplement and monitor Equal Employment Op-
portunities and Section 3 Programs
Ensure Federal Labor Standards Provisions
(HUD-4010 form) are incorporated into specifi-
cations andl or contract(s)
Ensure DOLWage Decision is incorporated into
the specifications and/or contract(s)
Ensure wage determination is current at bid
opening or other appropriate date
Verify contractor's eligibility to contract with fed-
eral and state agencies
Conduct meetings to inform contractors of wage
and reporting obligations
ldentify and initiate requests for additional work
classifications and wage rates as needed
Conduct employee field interviews to confirm
worker classification and wage rate for project
workforce, including a pprentices, conforms with
applicable Wage Decision
Perform continuous and timely monitoring re-
views of CPRs and related submissions for compli-
ance
Notify prime contractor in writing of any labor
discrepancies or suspected violations and define
corrective actions to be taken
lnform prime contractor of responsibility to en-
sure subcontractors make restitution payments or
to make restitution payments on behalf of sub-
contractors
ldentify violations and investigate complaints of
underpayment to workers
Submit Labor Standards Violation and 5.7 En-
forcement Reports for complaints involving un-
derpayments to workers
Refer cases for informal review andlor make rec-
ommendations for debarment
Require escrow accounts to ensure payment of
outstanding wages
Dispose of escrow accounts in timely manner in
accordance with federal regulations and Labor
Compliance Guidelines
Maintain labor standards administration and en-
forcement file and document all activities
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Estimated Schedule
Willdan staff has substantial training and experience providing a variety of community development services to governmental agencies across California. We have administered all aspects of federally funded housing rehabilita- tion programs for municipalities and are operating federally funded residential and/or commercial rehabilitation programs in a number of cities.
Through this long-term involvement in administering housing and community development programs, our team members developed a thorough understanding of program requirements and established sound practices and ffi
Proposal for Housing Rehabilitation Program 15
71 May 2, 2022 City Council Meeting
City of La Verne
procedures to maintain a high level of accuracy and productivity. Our community development team members possess strong organization skills and the broad expertise required to apply technical and creative approaches to address administrative challenges that may arise.
The schedule for completing a home rehabilitation loan project can vary, depending upon the size of the project and the number of contractors involved with the project. However, for a typical home rehabilitation project entail- ing minor alternations, the improvements could be completed with the project closed out in approximately three months. Larger projects involving major roof, plumbing, or electrical improvements could be completed within a six-month timeframe. Program implementation and administration is ongoing throughout the life of the contract ffi
Proposal for Housing Rehabilitation Program 16
72 May 2, 2022 City Council Meeting
City of La Verne
STAFFING
COMMITMENT
BEST
PRACTICES
Section E-KeyPerconnel
Project Team Organization
As Willdan explored the scope of this project and identified and investigated the key challenges, we assembled our project team - matching expertise to project need. The selected individuals will lend their expertise and knowledge to respond to the needs of the City of La Verne and deliver exceptional services. This group of special- ized experts is dedicated to serving La Verne through innovative solutions and quality results.
Willdan is committing nine high-performing staff to the City's Housing Rehabilitation Program contract. Our Planning Group offers additional full-and part-time staff who can be called upon to assist or provide consultation to our project team. These staffing resources possess relevant ex- perience as project and task managers, case planners, environmental planners, technical report analysts, and technical aids. These team members are committed to serving the City of La Verne and will hit the ground running as soon as the notice to proceed is received. ln addition to the above staff, Willdan offers 1,500 staff members that can be called upon to pro- vide consultation, if required, in disciplines such as building safety; construction management and inspection; civil infrastructure, traffic, stormwater drainage and flood control, geotechnical, and right-of-way engineering; constructability review; safety lighting; planning; environmental; landscape architecture; and other services related to energy and municipal financing. willdan's planners have performed similar types of serviees directly related tQ thd requirements listed as part of ' the City's Request for Qualifications. They possess a broad range of planning skills, including serving as project planners for both private-developer and public-infrastructure projects.
To meet and, on many occasions, exceed the expectations of our clients, Willdan fosters and in- stills a corporate culture of Customer-First among our staff and in our day-to-day work environ- ment. Looking out for the City of La Verne's best interests is at the forefront of everything we do' Our customer-focused philosophy is particularly evident when dealing with complex situations and challenges that are difficult to resolve. Willdan's corporate goal is to exceed the City of La Verne's expectations. Our proposed ARPA Program Administrator Ms. Jennifer Maria and her entire team will work tirelessly to ensure that goal is met.
Thus, City stoff can be ossured that, in working with Willdan, they benefit from the expertise, experience, ond pro- fessionolism needed to be successful in delivering high-quolity proiects ond services on time ond within budget- Project Team Organization Chart
Willdan's team members selected by Ms. Maria
for the City of La Verne's Housing Rehabilitation
Program contract are identified in the organiza-
tion chart presented below.
The organization chart identifies the personnel
- along with their designated project roles -
that will assist with fulfilling the City's Housing
Rehabilitation Program needs.
AFPA Program Manaaer P',n.ipal,n chBrge
!.nnlr.rMrtu s.h.dor LoFrrr.
Hounnts f, ehab,aoo.drfl ahon
Rm.ndo blIt J.n. FdlJmnlt r M.rL
bbtCrylM-
T.dffil IDfd loFihdlAnsd.hrtudk
AmGmuFa
LLiQurE, G?a
Edr.lbLp
Gmhd'|6tdffi
H.hnrda CcAG
nlm 6.[t
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Proposal for Housing Rehabilitation Program 17
73 May 2, 2022 City Council Meeting
City of La Verne
Contract Management Team
Organization and positive team management are essential to a successful project. Willdan has selected Ms. Jen- nifer Maria to manage our team.
Ms. Jennifer Maria will serve as ARPA Program Administra- tor. She will have overall management and oversight re- sponsibility for the Housing Rehabilitation Program services and serve as the City's single point of contact. Ms. Maria '
will assign projects or tasks requested by the City to appro- priate staff members.
Ms. Maria possesses the leadership and community devel- opment expertise to support the City of La Verne's program development and administration needs. She possesses over 15 years of extensive working knowledge of - and experi- ence with - public policy, Federal regulations, and commu- nity planning and development at the federal level. This background encompasses reviewing and aligning program
policies with Federal regulations under 24 CFR 570 and allo- cating Federal Register and notices.
A brief profile of Ms. Maria's credentials and experience is presented below. A detailed resume is fur at the end of this Project Team Organization section Project Team Advantages
. Ms. Maria is highly knowledgeable in Fed-
erally-funded program planning and action
plan development
. Willdan's services are oriented to support
our client's grant compliance, established
budgets, and performance priorities con-
sistent with Federal, State and local re-
quirements
. Together, our proposed project key staff
offers the City over 70 years of experience
. Willdan's diverse team includes planning,
housing, labor compliance, and financial
Jennifer Maria Ro!e
ARPA Program Administrator
Summary Profile
. BS, Business Administration (in process), Mount Saint Mary's . Certificate, Grant Writing and Administration, California State University, Los Angeles University, Dominguez Hills
. Mathematics in Applied Science (Accounting), University of ' 15 Years' Experience California, Los Angeles
Speclfic Project Eeerience Summary
. Lead Grant Analys! On-Call Grant Administration, City of Moreno Valley r CDBG Coordinator/Human Resources Manager, CDBG Program lmplementation and Administration, City of Cudahy . Administrative Assistant, CDBG Program lmplementation and Administration, City of Cudahy Ms. Maria will be assisted in her contract management role by Mr. Salvador Lopez Jr., Director of Planning. He will serve as Principal-in-Charge and Quality Assurance Manager. As Quality Assurance Manager, Mr. Lopez will employ Willdan's corporate Quality Assurance Program and assign senior staff not involved in assigned projects to provide quality assurance oversight. Ms. Maria will work with Mr. Lopez to implement Willdan's standards of quality assur- ance and control measures to ensure sound practices are applied and quality deliverables are produced. As Princi- pal-in-Charge, Mr. Lopez will ensure availability of resources to assist Ms. Maria with stalfing assignments under the contract and assist Ms. Maria with administration of the services contract.
Mr. Lopez possesses over 22 years of experience managing and preparing planning studies, public policy plans, and environmental documents pursuant to CEQA and NEPA. He has an extensive working knowledge of public policy, grant writing, grant management, data analysis, public/community relations, and city planning experience. Mr' Lopez is highly experienced at managing and leading multi-disciplinary teams in all aspects of policy and planning for public agencies. His expertise encompasses a range of planning capabilities, including current, advance, envi- ronmental, active transportation planning, and housing and community development.
A brief profile of Mr. Lopez's credentials and experience is presented below. A detailed resume is provided at the end of this ProjectTeam Organization section.
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City of La Verne
Salvador Lopez Jr. Role
Pri nci pal-in-Charge
qg a
t ilyrAls Wa_nce M _a,n a g91
Summary Profile
. BS, Urban and Regional Planning, California State Polytechnic t 22 Years' Experience university, Pomona
Specific Project Experience Summary
r Principal-in-Charge, Quality Assurance Manager, CDBG Program Administration, City of Moreno Valley r Principal-in-Charge, QualityAssurance Manager, CDBG Program Administration, Cityof Torrance . Principal-in-Charge, Quality Assurance Manager, CDBG Program Administration, City of Temple City Key Personnel Team
Mr. Fernando Lopez will serve as Housing Rehabilitation Coordinator responsible and will work in tandem directly with Ms. Maria to develop Housing Rehabilitation Program design, administrative processes, and marketing plan; assist with client file oversight on an as-needed basis to ensure timely implementation of each individual housing rehabilitation project; and ensure regulatory adherence processes an as-needed basis. Mr. Lopez possesses in- depth expertise in community development and residential and commercial rehabilitation programs encompassing public agency housing and economic development programs administration, grant funding management, and re- port preparation. He has provided services to Los Angeles communities such as El Monte, Pico Rivera, Alhambra, and Huntington Park. Recently, he has provided public assistance programs administration for the County of Los Angeles Department of Public Social Services.
A brief profile summarizing Mr. Lopez's credentials and experience is presented below. A resume is provided at the end of this Project Team Organization section.
Fernando topez 'iio;e.i Cou -
j. Housing Rehabilitation Coordinator
Summary Profile
t BS, Management and Human Resources
. Section 8 Housing Quality Standards
. Lead Based Paint Visual Assessment, U.S. Department of Housing and Urban Development
Specific Project Experience Summary
r Housing Manager, Housing and Economic Development Program Administration, City of El Monte . Community & Economic Development Senior Supervisor, Rehabilitation and Rental Assistance Programs Administration, City of Pico Rivera
! Housing Project Manager, Various Housing Programs Administration, City of Alhambra ! Property Rehabilitation Specialist, Various Housing Programs Administration, City of Huntington Park . Eligibility Worker ll , Public Assistance Programs Administration, County of Los Angeles t Housing lnspector, Section 8 Housing Quality Standards lnspections, Baldwin Park Housing Authority Technical Support Team
Ms. Maria will be supported by a team of dedicated professionals - Mr. Robert Quaid, CPA; Ms. Richelle Tague; Ms. Helen Jones, CCA, CFE; and Ms. Rina Galit. Each of these team members possess the expertise and experience to assist with any ARPA-related project or task assigned by the City of La Verne. Brief profiles of their credentials and experience are presented below. Resumes for our technical support team can be provided upon request.
Robert Quaid, CPA iProject Rote
:. Grant Analyst
. Addressing Lead Based Paint in FederallyAssisted Housing ! PC832 - Powers of Arrest, State of California Commission on Peace Officer Standards and Training
. 25 Years'Experience
Summary Profile
. BS, Accounting, University ofSouthern California
I Certified Public Accountant, American lnstitute of Certified Public Accountants
. 35 Years'Experience
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Specific Project Experience Summary
r Grant Consultant Manager, CDBG Program Administration, City of Moreno Valley . Administrator, North City West School Facilities Financing Joint Powers Authority . lnterim Financial Manager, Central Basin Municipal Water District Richelle Tague Role
Grant Analyst
Summary Profile
r BS, Business Administration (Accounting), California Baptist ' 8 Years' Experience University
Specific Project Experience Summary
! Grant Analysis Coordinator, CDBG Program Administration, City of Moreno Valley Helen Jones, CCA, CFE rProlett Role
,. Grant Management and Housing Analyst
Summary Profile
. BA, Economics (cum laude), Lakehead University, Canada r Certified Fraud Examiner, Association of Certified Fraud . Certified Chartered Accountant, Canadian lnstitute ofChar- Examiners tered Accountants. ! L2 Years' Experience -
Erperience Summary
. Grant Analyst, CDBG Program Administration, City of Moreno Valley t Project Analyst, Community Facilities District No. 2008-01, County of San Diego Rina Galit rProject Role
,. Grrnt Management and Housing Analyst
Summary Profile
. BS, Business Administration/Marketing, San Diego State University
. 2 Years' Experience
Specific Project Experience Summary
t Grant Analyst, CDBD Program Administration, City of Moreno Valley Labor Compliance Team (optional)
Willdan offers experts specializing in-house labor compliance. lf the City opts to include these services, Willdan can provide turnkey services to fulfill the City's needs for any labor compliance requirements.
Ms. Jane Freij would serve as Labor Compliance Administrator and work in tandem with Ms. Maria to provide ser- vices for the City of La Verne's ARPA-related labor compliance tasks. Ms. Freij is an experienced Administrator/ Project Manager with a proven record of providing efficient, cost-effective labor compliance services. Her back- ground encompasses all areas of expertise necessary to provide oversight of labor compliance monitoring services for projects with a variety of funding sources and requirements. She has specialized training in reporting require- ments and fraud detection and prevention procedures'
Brief profiles for our labor compliance team members are presented below. A resume for Ms. Freij is provided at the end of this Project Team Organization section. Resumes for her technical support team can be provided upon request.
Jane Freij rProject Role
Labor Compliance Administrator
Summary Profile
. BA, Linguistic, University of Kansas
. AttorneyAssistantTraining Program Litigation/Corporation, University of California, Los Angeles
. 30 Years' Experience
it
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City of La Verne
Specific Proiect Experience Summary
. Labor Compliance Administrator, CDBG-Related Labor Compliance, Various Cities r Labor Compliance Officer, Affordable Housing Program, Snyder Langston Residential, Los Angeles r Labor Compliance Officer, ADA Park Accessibility Program, City of Cerritos . Labor Compliance Officer, Citywide Street lmprovement Program, City of Hawaiian Gardens A-"na" i"i., lP'"iJ.t n"ie
;. L.bor. Compliance Coordination
.1._. - ..
Summary Profile
. AS, Human Resources Management, Mt. San Antonio
College
Specialist
r AS, Business Administration, Mt. San Antonio College
r 12 Years' Experience
speiiiic e.ojeci rxperience summary
r Labor Compliance Specialist, ADA Transition Plan - Phase l, City of Ridgecrest . Labor Compliance Specialist, CDBG Pavement lmprovements, City of Highland t Labor Compliance Officer, Third-Party Labor Compliance, City of Los Angeles/Skid Row Housing Trust r Labor Compliance Specialist, McGee Alley Reconstruction, City of Whittier Edward Cox Role
Labor Compliance Coordination Specialist
Summary Profile
t United Association 250 Apprentice Program r 32 Years' Experience Specific Project Experience Summary
. Labor Compliance Specialist, Various Airport lmprovements, City of Long Beach . Labor Compliance Specialist, Emergency Operations Center, City of Commerce r Labor Compliance Specialist, Valley Boulevard lmprovements - Phase ll, City of La Puente t Labor Compliance Specialist, Citywide Bus Shelter lmprovement Program, City of Commerce ffi Proposal for Housing Rehabilitation Program 21
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City of La Verne
Jennifer Maria
ARPA Program Administrator
Profile Summa
Education: BS, Business Administration (in process), Mount Saint Mary's University, Los Angeles Mathematics in Applied Science (Accounting), University of California, Los Angeles Certificate, Grant Writing and Administration, California State University, Dominguez Hills 15 YearsExperience:
Ms. Jennifer Maria offers expertise in and experience with implementation and administration of Federally funded programs, including housing rehabilitation grant/loan programs, Code Enforcement, and Public Service Programs.
Ms. Maria has provided translation services to predominantly Spanish speaking communities - translating promo- tional and public information notices from English to Spanish throughout her community development career.
Relevant ect Ex nence
On-Call Grant Administration, City of Moreno Vallen California. Lead Grant Analyst responsible for assisting with administration of their HOME and NSP programs and was specifically instrumental in successful funding of the City's HOME/NSPl grant funded Courtyard at Cottonwood project anC close-out of prior NSP grants.
CDBG Program lmplementatlon and Administration, City of Cudafy, Cafifolnil, CDBG Coordinator/Human Re- sources Manager responsible for implementing and administering Community bevelopment Block Grant Programs, including housing rehabilitation grant/loan programs, code enforcement and public service programs under the general direction of the Community Development Director. Monitored rules and administered, regulations, proce- dures,'forms, applications, records, request for proposals, and reports in accordance with applicable federal, state and local laws, rules and regulations, as they applied to each individual CDBG Program. Developed, implemented and maintained program information, evaluation and reportilg systems; prepared and submitted grantee perfor- mance reports, including project descriptions and progr,im.budgets. Maintained, prepared,.and entered client data onto the CDBG Public Service and Housing Rehabilitation Modules for quarterly and annual reporting purposes.
Conducted special studies and surveys, as need by the City, or as requested by the Los Angeles Community Devel- opment Commission (LACDC). Assisted in the preparation of budgets, requests for proposals, and public hearing notices for the Community Development Department. lmplemented and monitored contracts between the City and the appropriate agencies involved with CDBG; served as primary contact with the LACDC. Prepared staff re- ports for the City Council and attended City Council Meetings andlor City Commission meetings, as necessary. Re- viewed/prepared CDBG Funding requests reimbursements, as needed by the Finance Department. Assisted the Finance Director with preparation for Financial Monitoring performed by the Los Angeles Community Develop- ment Commission. Coordinated development and delivery of panel presentations for LACDC staff, as needed. lden- tified funding sources and prepared grant proposals forvarious grants such as data collection, research, narratives, budgets, and scopes of work. Managed/tracked the return of Program lncome for the Housing Rehabilitation Pro- gram. Processed reconveyance requests for past Housing Rehabilitation Program participants. Provided Eng- lish/Spanish translations for promotional and public notices.
CDBG Program lmplementation and Administration, City of Cudahy, California. Administrative Assistant responsi- ble for implementing and administering CDBG Programs, including housing rehabilitation grant/loan programs, code enforcement and public service programs under the general direction of the Community Development Direc- tor. Monitored rules and administered, regulations, procedures, forms, records, request for proposals, and reports in accordance with applicable federal, state and local laws, rules and regulations, as they applied to each individual CDBG Program. Developed, implemented and maintained program information, evaluation and reporting systems; prepared and submitted grantee performance reports, including project descriptions and program budgets. Con- ducted special studies and surveys. Assisted with preparingprogram/project budgets, requests for proposals and public hearing notices for the Community Development Department. lmplemented and monitored contracts be- tween the City and the appropriate agencies involved with CDBG. Served as the principal contact with the Los An- geles County Community Development Commission. Prepared staff reports for the City Planning Commission and ffi Proposal for Housing Rehabilitation Program 22
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City of La Verne
the City Council. Made all necessary presentations to the City Council and community during Public Hearings for annual CDBG budgets. Reviewed CDBG Funding Requests under the supervision of the Community Development Director and the Finance Director. Assisted the Finance Director with preparation for Financial Monitoring per- formed by CDBG. ldentified funding sources and prepared grant proposals for various grants such as data collec- tion, research, narratives, budgets, and scopes of work. Provided as-needed administrative support to Planning, Building and Safety, Engineering, and Code Enforcement Community Development Division.
Business license Application Administrative Support, City of Cudahn California. Account Clerk responsible for providing technical assistance to all potential businesses and contractors during the application process and com- piled necessary documentation required for that specific type of business. Created and maintained files for all new and existing businesses/contractors. Generated and expedited Business License Renewal Notices on an annual ba- sis. Collected and processed payment information for all Business License Renewals on an annual basis. Coordi- nated oversight of tenant improvements with Building and Safety Division. Assisted the Planning Division the pro- cessing of Zoning Clearances. Monitored businesses for compliance with the assistance of the Code Enforcement Department.
Community Development Division Administrative Support, City of Cudahy, California. Clerk Typist responsible for providing the Community Development Director with general administrative support. Provided the Code Enforce- ment Supervisor with clerical assistance by generating outgoing violation notices and tracking follow-up inspec- tions. Managed and maintained the Cudahy Swap Meet. Organized, generated, and submitted paperwork for the payment of invoices received by.the City of Cudahy. Collected and processed payments for Pre-Sale.lnspections and euilding and Safety Permits. Served as relief cbverage for receptionist and maintain confidential City fiies/doc- uments.
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City of La Verne
Salvador Lopez Jr.
Princi pa l - i n -Cha rgelQua I ity Assu ra nce Mana ger Profile Summary
Education:
Experience:
BS, Urban and Regional Planning, California State Polytechnic University, Pomona 22Years
Mr. Salvador Lopez possesses planning expertise and experience spanning all aspects of planning, including cur- rent, advance, and environmental planning as well as active transportation planning and housing and community development. He is highly experienced at managing multi-disciplinary teams in the development of policy and long-range planning documents for public agencies.
Relevant Project Experience
CDBG Program Administration, City of Temple City, California. Principal-in-Charge/Quality Assurance Manager responsible for ensuring staffing resource availability and implementing quality assurance/control on a case-by- case project basis. Willdan is administering and implementing the Emergency Small Business Assistance Program funded by the CARES Act.
CDBG Program Administration, City of Torrance, California. Principal-in-Charge/Quality Assurance Manager re- sponsible for ensuring staffing resource availability and implementing quality assurance/control on a case-by-tase project basis; Willdan is assisting with a special project involving a Los Artgeles Urban County Community Develop- ment Block recipient to create and administer a CDBG-funded rental assistance program to alleviate the COVlDlg rental housing crisis.
CDBG Program Administration, City of Moreno Valley, California. Principal-in-Charge/Quality Assurance Manager responsible for ensuring staffing resource availability and implementing quality assurance/control on a case-by- case project basis. Willdan is assisting with administration of HUD-funded programs such as Neighborhood Stabili- zation Program and HOME lnvestment Partnership Program - in particular, facilitating the NSP1 brant closeout process.
Contract Planning Services, City of Redlands, California. Project Manager responsible for overall project manage- ment and oversight for interim staffing resources provided to the City. Staff planners assist with current planning and other planning activities.
On-Call CEQA/NEPA Planning Services, City of Claremont, California. Project Manager responsible for overall pro- ject management and oversight for CEQA/NEPA documentation services necessary to implement the City's planned developments. Willdan's planning project managers prepare environmental documents pursuant to CEQA and NEPA and other environmental documentation or technical studies and assist with securing and complying with required regulatory permits. The range of environmental documents encompasses initial studies, nega- tive/mitigated negative declarations, and environmental impact reports pursuant to CEQA, categorical exclusions, environmental assessments/findings of no significant impacts, and environmental impact statements pursuant to NEPA.
Contract Planning Services, City of Long Beach, California. Project Manager responsible for overall project man- agement and oversight for staffing resources provided to the City. Staff planners assist with current planning, ad- vance planning, special projects planning, development project review, entitlement processing, CEQA document preparation and review, historic assessments, community outreach, and other long-range planning activities.
Contract Planning Services, City of Cudahy, California. Project Manager responsible for overall project manage- ment and oversight for staffing resources provided to the City. Willdan provides full-time contract planning ser- vices for the City's Planning Division as well as for lnterim Community Development Director.
Contract Planning Services, City of Hawaiian Gardens, California. Project Manager responsible for overall project management and oversight for staffing resources provided to the City. Staff planners assist with resolving parking issues related to the Hawaiian Gardens Casino and its operations; disposition of RDA parcels; producing flyers and ffi Proposal for Housing Rehabilitation Program 24
80 May 2, 2022 City Council Meeting
brochures; overseeing City improvement projects such as skate park, sidewalk, and fleet replacement plans; and other projects as assigned.
Contract Planning Services, City of South Gate, California. Project Manager responsible for overall project man- agement and oversight for staffing resources provided to the City. Staff planners assist with day-to-day current planning activities, design review, entitlement processing, counter assistance, and environmental review. Willdan is providing on-call planning services - including contract staff augmentation - to assist the planning division with general current planning activities.
On-Ca!! Current Planning Services, City of Elk Grove, California. Project Manager responsible for overall project management and oversight of planning services provided to the City. Assigned planners will be responsible for on- call current planning services for all types of projects requiring entitlements, including - but not limited to - condi- tional use permits, variances, design reviews, rezones, zoning and general plan amendments, and tentative subdi- vision maps.
Contract Planning Services, County of Sacramento, California. Project Manager responsible for overall project management and oversight for staffing resources provided to the City. Staff planners assist with current planning advance planning, special projects planning, and environmental review. ln addition, staff provides on-call environ- mental plan ning services.
On-Call Planning Services, City of El Monte, California. Project Manager responsible for overall project manage- ment and oversight pf on-call planning services provided to the City. Contract planning services emphasize discre- tionary case processing and long-range advanced planning programs, Prograrirs,involved land use planning; com- plex land use development projects; general administration of City-initiated planning work and studies; conceptual plans; land use entitlement applications; general plan, specific plan, and zoning code updates and map amend- ments; and initial studies under the California Environmental Quality Act and related environmental documents.
Associated staff reports, resolutions, and ordinances were prepared and presented as needed.
Special Proiect Planning Services, City of Artesia, California. Project Manager responsible for overall project man- agement and oversight of on-call planning services provided to the City. Contract planning services encompass re- viewing and processing land use entitlement applications; preparing general plan text or map amendments; pre- paring or amending specific plans; preparing zoning code text or map amendments; and preparing related environ- mental studies. Performance of these responsibilities requires expertise and knowledge in general plan compliance and implementation, CEQA,/NEPA conformance, project management, and general planning procedures. ffi Proposal for Housing Rehabilitation Program 25
City of La Verne
81 May 2, 2022 City Council Meeting
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Fernando lopez
Rehabilitation Housing Coordinator
Profile Summdry
Education:
Certification:
Experience:
BS, Management and Human Resources
Section 8 Housing Quality Standards
Lead Based Paint Visual Assessment, U.S. Department of Housing and Urban Development Addressing Lead Based Paint in Federally Assisted Housing PC 832 - Powers of Arrest, State of California Commission on Peace Officer Standards and Training 25 Years
Mr. Fernando Lopez possesses in-depth expertise in community development and residential and commercial re- habilitation programs. His experience encompasses administering public agency housing and economic develop- ment programs, managing grant funding, and preparing reports submitted to the U.S. Department of Housing and Urban Development, State of California Department of Housing and Community Development, and various City Councils.
Relevant.P ect Ex lence
Public Assistance Prggrams Administration, County of Los.Angeles Department of Public Social Services, Los An- geles, California. Eligibility Worker ll responsible for assisting with the County's publicai'sistince programs. lnvesti- gated and resolved client issues with public assistance cases. Screened and processed annual certification for ben- efits. Worked with outside agencies to resolve client case issues. Served as a liaison between the Los Angeles County Department of Public and Social Services and the Tribal Temporary Assistance for Needy Families Program.
Reviewed program time limit data, reviewed case information, prevented duplicate aide, and reported fraudulent activity for further investigation. Explained program provisions of the various public assistance programs such as Cal Works, Cal Fresh, Medical, and the Homeless Prevention Program, explained applicable federal and state regu- lations and County policies. Reviewed and analyzed financial and eligibility data to determine initial or continuing eligibility for one or more public assistance programs. Worked with outside agencies and personnel to ensure pro- gram compliance.
Housing and Economic Development Program Administration, City of El Monte, California. Housing Manager re- sponsible for program administration for the City's Housing and Economic Development programs utilizing federal and state funding such as Community Development Block Grant, HOME lnvestment Partnership Emergency Solu- tions Grant and CA HOME. Managed St.S million grant funding, prepared reports submitted to the U.S. Depart- ment of Housing and Urban Development State of California Department of Housing and Community Develop- ment, and the City Council. Conducted community meetings and presentations, provided leadership and guidance to City departments, grant recipients, program participants, consultants, and City staff. Managed design consult- ants, procurement, bidding, contracting, construction administration, and post-construction evaluations. Served as a Coordinator in partnership with the Los Angeles Homeless Services Authority to conduct the Greater Los Angeles Homeless Count.
Rehabilitatlon and Rentat Assistance Programs Administration, City of Pico Rivera, Californii. Community & Eco- nomic Development Senior Supervisor responsible for assisting with administration of Pico Rivera's Residential Re- habilitation Program, Commercial Rehabilitation Program, and Section 8 Rental Assistance Program. Monitored activities related to operation of the Housing Choice Voucher Program, including eligibility determination, con- tracting, inspections, rent reasonableness, contract maintenance, and case management. Monitored for program compliance with SEMAP, MTCS/PIC, and other program mandates. Completed CAPER, HOME, and CDBG reports submitted to the U.S. Department of Housing and Urban Development and State of California Department of Hous- ing and Community Development.
Various Housing Programs Administration, City of Alhambra, California. Housing Project Manager responsible for assisting with development, planning, implementation, and administration of the Housing Division's goals and ob- jectives. Administered the City's Residential Rehabilitation, Commercial Rehabilitation, and FirstTime Homebuyer trffi Proposal for Housing Rehabilitation Program 26
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Programs; Acquisition Rehabilitation Projects; and Affordable Housing Development. Managed design consultants, procurement, bidding, contracting, construction administration, and post-construction evaluations. Provided assis- tance with various reports submitted to the U.S. Department of Housing and Urban Development and State of Cali- fornia Department of Housing and Community Development. Monitored and ensured compliance with federal and state regulations. Provided leadership and supervision to Housing Division staff.
Various Housing Programs Administration, City of Huntington Parlg California. Property Rehabilitation Specialist responsible for administering the City's Residential Rehabilitation, Commercial Rehabilitation, Minor Home Repair Program, Pride Award, and First Time Home Buyers Programs. Reviewed property rehabilitation applications for HOME and CDBG funding eligibility. Prepared City Council staff reports; developed the City's Rehabilitation Pro- gram Guidelines; prepared promissory notes, deeds of trust, and requests for proposals; serviced existing deferred loans; reconveyed property interes! and subordinated existing deferred loans. Proactively marketed City programs to the public via mailings, presentations, and community outreach.
Section 8 Housing Quality Standards lnspections, Baldwin Park Housing Authority, Baldwin Park, California.
Housing lnspector responsible for conduction initial, annual, and move-out Section 8 Housing Quality Standards inspections. lssued correction letters and obtained HQS compliance from landlords, tenants, and property manag- ers. Conducted rent reasonableness surveys and visual assessments and obtained lead hazard clearance pursuant to 24 CFR Part 35. Worked closely with propefi owners, tenants, and property managers to ensure decent, safe, and sanitary housing conditions to Section 8 program participants. Assisted Propefi Rehabilitation Program appli- cants in determiningthe scope of property rehabilitation necessary to upgrade their homes tq compliance stand- ards. Obtained specifications and price quotes from contractors and architects related to the Property Rehabilita- tion Project and prepared cost estimates, work-write ups, and reports.
Code Compliance, City of Baldwin Park, California. Code Enforcement Officer responsible for reviewing and inves- tigating complaints related to zoning, property maintenance, public safety, and land use ordinance regulations.
Conducted property inspections; issued correction notices, stop work orders, and citations; and made regular con- tact with property owners and occupants.
ffi,# Proposal for Housing Rehabilitation Program 27
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Jane Freij
Labor Compliance Administrator (optiona l)
Profile Summary
Education:
Certification:
Experience:
BA, Linguistics, University of Kansas
Litigation/Corporations, Attorney Assistant Training Program, University of California, Los Angeles 30 years
Ms. Jane Freij possesses a proven record of profitability achieved through comprehensive and effective manage- ment of time and budget. Key areas of expertise include project needs analyses, scheduling and budgeting, con- tract administration/negotiation, legal documentation, policy and procedure development, and writing and edit- ing. Ms. Freij provides oversight of labor compliance monitoring services for various federally-funded projects un- der FHWA, FTA, HUD, and EPA. She is familiar with the FHWA federal funding administration process from field review and request for authorization to final invoicing and has specialized training in the reporting requirements and fraud detection and prevention procedures for federally funded projects as well as CDBG Program labor com- pliance requirements.
Ms. Freij served as a Contract Administrator responsible for developing and negotiating contracts for products and services, moniloring and enforcing contractual compliance, serving as risk management liaison, and managing a multi-state liiensing project for an energy services subsidiary. fUs. f ieij 's bac*ground "nco'n'rfatr"r
a strong legal
background - with paralegal and senior paralegal experience in the areas of real estate, land development, and contract law litigation.
Relevant Project Experience
Affordable Housing Program, Snyder Langston Residentia!, Los Angeles, California. Consulting Labor Compliance Officer responsible for monitoring contractor compliance for eight major housing projects, both rehabilitation and new construction, in downtown Los Angeles valued at over 5250 mitlion. Willdan provided independentthird-party labor compliance oversight, Section 3 enforcement, and local hire tracking and reporting services pursuant to the requirements of U.S. Housing and Urban Development grants for affordable housing construction and state and local requirements. Services entail receiving and reviewing contractor document submittals in support of certified payrolls; entering data into the City's LCPtracker electronic payroll and the State Department of lndustrial Relations databases; forwarding documentation to the City of Los Angeles; and providing guidance to subcontractor person- nel regarding compliance requirements. Compliance coordination efforts involved the City of Los Angeles Housing and Community lnvestment Department and the Housing Authority for the City of Los Angeles and multi-jurisdic- tional oversight by local, county, state, and federal authorities.
CDBG Program Related labor Compliance Administration, Various Cities, California. Contract Labor Compliance Administrator responsible for providing supervisory federal and state labor compliance services for CDBG funded projects administered by the U.S. Department of Housing and Urban Development and the Los Angeles County Community Development Commission for:
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City of Cerritos
City of Commerce
City of Grover Beach
City of Hawaiian Gardens
City of La Mirada
City of La Puente
City of Lakewood
City of Lawndale
City of Los Alamitos
City of Maywood
City of Paramount
City of Pico iiveia
City of Ridgecrest
City of Rosemead
City of Sierra Madre
City of South El Monte
City of South Gate
City of Temple City
Cityof Whittidr
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ADA Park Accessibility Program, City of Cerritos, California. Labor Compliance Officer for the on a multi-year pro- gram responsible for monitoring contractor compliance for upgrading accessibility features and playground surfac- ing at all City parks. The projects - funded by Community Development Block Grants - require coordination with the Los Angeles County Community Development Authority for labor compliance and Section 3 compliance moni- toring and enforcement.
CDBG Program Funded tnfrastructure and Park lmprovements, Various Cities, California. Labor Compliance Of- ficer responsible for monitoring contractor compliance for a variety of citywide infrastructure and park improve- ments, including:
r Annual Citywide Street lmprovement Program, City of Hawaiian Gardens, California - CDBG funded im- provements with annual costs ranging from 5200,000 to over 5400,000 r Lee Owens Park, City of Whittier, California - High-profile complex park renovation with a construction cost of S1,4 million and involving over a dozen subcontractors r Pio Pico Park lmprovements, City of Pico Rivera, California - 5600,000 improvement project using CDBG funds. (June 2OL9- March 2020)
. Citywide ADA Sidewalk lmprovements, City of Pico Rivera, California - sidewalk upgrades to comply with the American with Disabilities Act on a citywide scale with construction valued at 5260,000 -. Sierra Vista and Memorial Parks ADA lmprovements, City of Sierra Madre, California. Parkwide upgrades to comply with the American with Disabilities Act with improvements valued at S134;O0O and funding ad- ministered by LACDA
Burns Community Center, City of Lakewood, California, Consulting Labor Compliance Officer responsible for labor compliance and Section 3 monitoring and enforcement activities, including a subcontractor training seminar. The CDBG-funded renovation and rehabilitation project has a construction value of 52 million and entailed compliance for multiple subcontractors.
Crossings at Cherry Orchard Affordable Housing, Snyder langston Residential, Anaheim, California. Labor Com- pliance Officer hired by the developer to monitor labor compliance and Section 3 activities of three dozen subcon- tractors during construction of a 45-unit affordable housing project. The S27 million project funded by the U.S. De- partment of Housing and Urban Development required extensive Section 3 hiring/subcontracting.
Multiple Federa! Highway Administration Program lnfrastructure Improvements, Various Municipalities, Califor- nia. Labor Compliance Office responsible for providing on-call supervisory labor compliance services for Federal Highway Administration funded projects for:
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City of Baldwin Park
City of Calabasas
City of Coachella
City of Commerce
City of Hawaiian Gardens
City of Huntington Park
City of La Cafrada Flintridge
City of La Mirada
City of Lakewood
City of Maywood
City of Monterey Park
City of Paramount
City of Pico Rivera
City of Placentia
City of Pomona
City of Rancho Palos Verdes
City of Rolling Hills Estates
City of Rosemead
City of South Gate
City of South Pasadena
City of Thousand Oaks
City of Westlake Village
City of Whittier
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Proposition 84 Funded Improvements labor Compliance Administration, Various Municipalities, California. Con- sulting Labor Compliance Officer responsible for project management and supervisory labor compliance monitor- ing for various Los Angeles County municipalities.
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City of La Verne
SectionF-Proposal Fee
Willdan proposes the below fee estimates to provide Housing Rehabilitation Program development and bilingual implementation services to the City of La Verne for a fixed three-year period upon execution of the agreement.
The total not-to-exceed fee for tasks required is 596,750 per year, excluding one-time costs (or up to the federally allowable limit for delivery service costs for direct/indirect housing rehabilitation program costs, as applicable).
Funding availability information through ARPA for this project is limited in the City's Request for Proposals. As such, proposed costs may be negotiable.
Cost Esti mate - General Ad ministration/Reportin g
Project Scope
Program Development
Marketing Plan
Program lmplementation
Key Task
Program design
Policy/processes development
lmplementation plan
Development, translation, and rollout
Client file administration (individual housing rehab project files - approximately 45 to 65 hours per case from open to close dependent upon project size)
Regu latory administrative ad herence functions
Other tasks as applicable
Onsite services will be provided two days per week at 12 hours p-ei day
Total Cost
fi,uo
Not-to Exceed
$96,720 per year
I
Staff Hourty Rates
Our hourly breakdown is provided below.
Grant AnalystRobert Quaid, CPA
Team Member Project Role
Salvador Lopez Jr, Principal-in-Charge
Quality Assurance Manager
Maria ARPA Program Administrator
Fernando Lopez Housing Rehabilitation Coordinator
Rina Galit Grant Management and Housing Analyst
Richelle Tague Grant Analyst
Jones, CCA, CFE Grant Management and Housing Analyst
Optional Labor Compliance Team Members
Hourly Rate
$1 9s
155
105
125
115
105
10s
, Helen
t-'--- I
i
Jane
Team Member Project Role
:
Hourfy_Rate _ I
115
:
Freij
Amanda Perez Labor Compliance Coordination Specialist 120 Cox . Labor Complianle Coordination Specialiit
Reimbursable Expenses
Willdan will invoice the City for reimbursable out-of-pocket expenses such as postage, travel, mileage (current pre- vailing rate), and photocopying (currentlV 5.06 per copy). Any additional expenses for reports or outside services Compliance Administrator
120
Proposal for Housing Rehabilitation Program 30
86 May 2, 2022 City Council Meeting
City of La Verne
will be billed to the City. Charges for meeting and consulting with counsel, City staff, or other parties regarding ser- vices not listed in the scope of work will be at our then-current hourly rates. ln the event a third party requests any documents, Willdan may charge such third party for providing said documents in accordance with Willdan's appli- cable rate schedule.
ffi Proposal for Housing Rehabilitation Program 31
87 May 2, 2022 City Council Meeting
City of La Verne
Section G - Availability
Willdan's team members are available to begin work upon receipt of the notice to proceed. lndividual team mem- ber availability for the project is listed below.
Mondays and Wednesday
a.m. to 3:30 p.m.
Needed
Team Member Name Project Role Days and Hours
Available at City Hall
Administrative Team
Jennifer Maria . ARPA Program Manager
Salvador Lopez Jr. . Principal-in-Charge
. Quality Assurance Manager
As Needed
Onsite Team
Fernando Lopez . Rehabilitation Housing Coordinator As Needed Technical Support Team
Robert Quaid, CPA r Grant Analyst As Needed
Richelle Tague
Helen Jones, CCA, GFE
' Grant
Grant and
As Needed
As
Rina Galit . Grant Management and Housing Analyst
Labor Compliance Team (optional)
Jane Freij (optional) . Labor Compliance Administrator As Needed Amanda Perez . Labor Compliance Coordination Specialist As Needed ffi
Proposal for Housing Rehabilitation Program 32
88 May 2, 2022 City Council Meeting
City of La Verne
Section H - Conflict of lnterest Statement
To the best of our knowledge, Willdan does not have any financial, business, or other relationship with the City that may have an impact upon the outcome of this contract.
To the best of our knowledge, Willdan is not currently contracting with any clients who may have a financial inter- est in the outcome of the contract.
lf either of these situation changes and Willdan becomes aware of any conflict as defined above, we will immedi- ately notify City staff.
ffi Proposal for Housing Rehabilitation Program 33
89 May 2, 2022 City Council Meeting
ffiwTLLDAN
Section A - Letter of Transmittal
February 24,2022
Submitted via Email to [email protected]
City of La Verne
Community Development Department
3660 D Street
La Verne, CA 91750
Subject: Proposal for Housing Rehabilitation Program
The City of La Verne is seeking a qualified consultant to administer the City's American Rescue Plan Act funds. As part of this administration, the consultant will develop and market a Housing Rehabilitation Program that ad- dresses the City's housing needs, creates a program procedures manual, implements a marketing program utilizing bi-lingual English/Spanish capabilities, and provides onsite program implementation services with effective bi-lin- gual translation capabilities in both English and Spanish. Overall administration services include developing a pro- ject tracking system and new programs as requested, maintaining project files, and preparing monthly status and quarterly performance reports.
Willdan Engineering believes the project team we have assembled is particularly well qualified to assist the City of La Verne with their Housing Rehabilitation Program for the reasons outlined below.
Extensive Grant Management and Administration Experience Willdan assists with overall management of grants, including federally funded programs. Our proposed team members understand the grant cycle process from the proposal stage to the grant/contract close-out. Willdan has administered all aspects of various federally funded programs for municipalities and has operated feder- ally funded residential and/or commercial rehabilitation programs in a number of cities.
Strong Project Management Team
Ms. Jennifer Maria will serve as the ARPA Program Administrator. She will be the primary contact for the City and be responsible for day-to-day management of services provided under the contract. Ms. Maria possesses 15 years of experience at the federal and local level drafting, reviewing, and aligning program policies Federal regulations Ms. Maria is knowledgeable in federally funded program planning.
Full-Service Capabilities
Willdan's team can undertake any conceivable American Rescue Plan Act assignment the City may encounter.
Our team's past assignments encompass a wide range of tasks involving preparing and reviewing environmen- tal assessments; implementing Federally-funded housing projects; performing labor compliance; developing financial and performance reports; and reviewing, selectin& and monitoring subrecipients and contractors.
Our proposed Housing Rehabilitation Coordinator Mr. Fernando Lopez - in collaboration with Ms. Maria - will as- sist the City with program development and day-to-day operation of and reporting for the Housing Rehabilitation Program. Mr. Lopez has over 25 years of experience administering housing rehabilitation programs throughout Southern California. His expertise and proficiency facilitating rehabilitation program requirements ensures compli- ance, timely expenditures of funds, and fulfillment of the City's goal to complete and assist the number of house- holds desired for the program.
562.9$.64n I S{n.499..t4S4 | {a( 562.695.2120 | 13191 Cro8sroads Padoay }'lortlr, Sulte 405, lndusfy, Cdiforr$a 91746€44t I www.willc,an.com 90 May 2, 2022 City Council Meeting
City of La Verne
Community Development Department
February 24,2022
Mr. Salvador Lopez Jr., Director of Planning, is authorized to act as the principal/management contact representing Willdan Engineering during contract negotiations, bind the firm to the proposal for a period of 90 days, and exe- cute the agreement. He can be reached by mail at Willdan Engineering, 13191 Crossroads Parkway North, Suite 405, tndustry , CA9t746; by office phone at (562) 908-6200 extension 6287;by cell phone at (626) 831-1133; or by email at [email protected].
We look forward to the opportunity of teaming with the City of La Verne and providing the City's Community De- velopment Department with cost-effective and technically sound housing program services.
Respectful ly su bmitted,
Wlldan Erglneedng
drlr,rh{W7
Salvador Lopez Jr.
Director of Planning
Iiffi
91 May 2, 2022 City Council Meeting
City of La Verne
Section B - Consultant lnformation
Firm Profile
Willdan Engineering (Willdan), a California
corporation founded in 1964, is a subsidi-
ary of Willdan Group, lnc., a publicly-traded
Delaware corporation. Services are pro-
vided to nationwide clientele through three
firms - Willdan Engineering, Willdan Energy
Solutions, and Willdan Financial Services -
offering a portfolio of diversified strengths.
Willdan infuses a corporate culture of
Customer-First throughout our entire staff-
ing resources and all services provided to
our clients.
Willdan's corporate-wide staffing resources
encompass over 1,500 employees nation-
wide. Our organization enables staff to efficiently communicate project challenges and goals companywide - capi- talizing on Willdan's full resources to deliver the highest quality and most cost-effective services.
Willdan's corporate office is located al}4OLEast Katella Avenue, Suite 300, Anaheim, CA 92806, (714) 940-6300.
Mr. Salvador Lopez Jr., Director of Planning, will serve as Principal-in-Charge and will oversee services provided through our office located at 13191 Crossroads Parkway North, Suite 405, lndustry, CA9t746. Mr. Lopez can be reached by office phone at (562) 908-6200 extension 6287; bV cell phone at (626) 831-1133; or by email at [email protected].
Financial Strength
IN BUSINESSFOR
57,*
RryENUEOF
raIlb.
#t :n+r;im
Willdan maintains a strong balance sheet with the financial and staffing resources to perform and complete all contractual obligations. We have continued to grow to bet- ter serve our clients by offering a continuously expanding range of municipal services.
Financial information, including information on revenue, earnings, and cash flow, are issued quarterly and can be found at www.willdan.com. There are no pending condi- tions such as bankruptcy, pending litigation, planned office closure, impending merger, etc. that would impede Willdan's ability to complete the City's contract for the Hous- ing Rehabilitation Program.
Throughout our 57-year history, Willdan has served as a full- service, multidisciplinary firm specializing in municipal engi- neering and planning services along with a full complement of support disciplines. Our services and in-house support disci- plines encompass traffic, civil, structural, geotechnical, right- of-way, city, and special district engineering; environmental CEQA/N EPA; urban a nd regional plan ning; program/construc- tion management and inspection; plan, study, and report re- view; building safety; drainage and flood control; mapping; and other services such as GlS, utility coordination and reloca- tion, and landscape architecture. With this depth of experi- ence, expertise, knowledge, and resources, Willdan offers comprehensive solutions that are timely, cost effective, and tailored to meet the needs of individual communities.
Housing and Community
Development Expertise
. Community Development Block Grant
r Home lnvestment Partnerships
. Department of Housing and Urban De-
velopment
. State Department of Housing and Com-
munity Development
. Housing Rehabilitation
. First-Time Homebuyer Assistance
. Public Works/Community Facility Pro-
iects
:
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ffi Proposal for Housing Rehabilitation Program 1
92 May 2, 2022 City Council Meeting
City of La Verne
Core Capabilities
Willdan's core competencies are in direct alignment with the services required for the City of La Verne's Housing Rehabilitation Program contract.
- -'- - ---t-- -
Willdan staff has substantial training and experience providing community development ser- vices to governmental agencies across California. They administer all aspects of the federally funded programs, including operating residential and/or commercial rehabilitation pro- grams. Our staff procures grants and other forms of funding from the Department of Hous- ing and Urban Development and the State Department of Housing and Community Devel- opment for a variety of purposes, including housing rehabilitation, first-time homebuyer as- sistance, and public works&ommunity facility projects. Our staff conducts a wide range of housing studies, including inventories and analyses of potential housing sites. housing con- dition surveys, housing element updates, and affordable housing strategies.
Due to our long-term involvement with housing and community development programs, we offer a thorough understanding of the various funding agencies' program requirements. We developed established, sound practices and standard procedures to maintain a high level of accuracy and productivity. Our community development staff has strong organizational skills and works efficiently to comply with grant program deadlines. They apply sound technical and creative approaches to address grant administration challenges. Our staff regularly at- tends workshops and seminars sponsored by these agencies to remain current with chang- ing regulations and procedure5.
Effective grant administration is essential for successful management and performance of the Federally funded projects. With the release of the Uniform Guidance by the U.S. Office of Management and Budget on December 26,2013 (codified at 2 CFR Part 200), Willdan under- stands the need to ensure grant operations are efficient, accurate, and transparent. Our staff has developed several assessment tools and templates to assist grantees with implementing and adhering to Federal guidelines and administrative requirements. Willdan's staff is experi- ence with:
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. lntegrated Disbursement lnformation Sys- t
tem and Disaster Recovery Grant Report-
ing System
. Financial and performance reporting
through the Consolidated Annual Perfor- r
mance Report
. Subrecipient monitoring in accordance r
with applicable OMB circulars and ena-
bling grant statutes r
. Annual single audit preparation
. Grant proposal coordination and budget
preparation
Technical assistance to provide guidance in
the interpretation of the Code of Federal
Regulations and Circulars, as well as appro-
priate use of federal funds, etc.
Documentation of procedures and training
of staff and subrecipients
Presentation of reports to executives and
council/board members
Coordination with multiple stakeholders in-
cluding City staff, elected officials, and
other consultants to advise funding status
of funding and ensure earmarking require-
ments are met
Willdan has been providing labor compliance services for over 25 years. This experience ena- bles our staff to develop an extremely efficient compliance management system - perfected through continual reviews and updates - that maximizes efficiency, minimizes cost and pro- vides our clients with a high level of comfort about project progress. ln addition, our staff has undergone training to administer projects funded by a variety of state and federal sources, including California Department of Transportation, Federal Highway Administration, Federal Transit Administration, Department of Energy, Environmental Protection Agency, i State Water Resources Control Board, and U.S. Department of Housing and Urban Develop- | ment. Our staff members are cognizant of the reporting requirements for these agencies and have been thoroughly trained in fraud prevention and detection i )
i
I
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)
Proposal for Housing Rehabilitation Program 2
93 May 2, 2022 City Council Meeting
City of La Verne
Section C - Client References
Specific Relevant Project Experience
ln accordance with the City's Request for Proposals, Willdan is providing three relevant Housing Rehabilitation Pro- gram administration contracts involving scopes of services similar to the scope identified in the City's Request for Proposals.
Housing Rehabilitation Administration
City of Temple City
9707 Los Tunos Drive
Temple City, Colifornia 97780
Contact:
Adom Gulick
Associote Plonner
(626) 285-2771 extension 4373
sg u I ick@te m plecity. u s e m o i I
Services Description:
Willdan provided technical assistance with administration of the City's Community Divelopment Block Graht funded Housing Rehabilitation Program. Our staff members assisted Temple City with this program for over 10 years and participated in numerous home rehabilitations since the beginning of the services contract. Most re- cently, Willdan assisted the City with administering and implementing an Emergency Small Business Assistance Program funded by the CARES Act.
Dates of Service:
2Otlto2O2L
Federally Funded Gra nt Prog ram Administration
City of Moreno Volley
74777 Frederick Street
Moreno Volley, CA 92552
Contact:
Morsholl Eyerman
Chief Financiol Office r
(9s1) 413-3021
[email protected]
Sewices Description:
Willdan is providing grant administration services to administer the CiVs Housing and Urban Development Pro- grams, services, and activities related to Community Development Block Grants, Home lnvestment Partnership Program Emergency Solutions Grant, and Neighborhood Stabilization Program Grant.
Dates of Service:
July 2020 to Ongoing
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I
I
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ffi Proposalfor'HousingRehabilitationProgram 3
94 May 2, 2022 City Council Meeting
City of La Verne
Federally Funded Grant Program Administration
City of Torronce
3237 Torronce Bou levard
Torronce, CA 90503
Contact:
tulia Smith
Housing Speciolist
(310) 618-s913
j u I io s m it h @ to r ro n ce co. g ov
Services Description:
Willdan staff members provided guidance and assistance to a Los Angeles Urban County Community Development Block recipient helping the recipient create and administer a CDBG-CV-funded rental assistance program to allevi- ate the COV|Dlg rental housing crisis.
Dates of Service:
2O2\to2O2L
Other Relevant Community Development Experience : !
ln addition to the above references, Willdan has an extensive history providing community development services throughout California. Our community development staff is well qualified to provide the requested services based upon the broad experience gained by successfully implementing ARPA and housing rehabilitation programs in po- litically and culturally diverse cities. Our staff offers expertise in administration, project management, and labor compliance through implementation of a vast array of community improvements with a focus on recognizing and addressing each community's different - and sometimes unique - needs.
I,ffi Proposal for Housing Rehabilitation Program 4
95 May 2, 2022 City Council Meeting
City of La Verne
The extent of this experience is illustrated in the table below.
Client
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oa
ET
.=93E *Eo: >-oo
;EE
oIE
e!o.:E?oJI'
City of Agoura Hills
City of Alhambra
City of Anaheim n tr C !
City of Arcadia !
City of Artesia
City of Azusa
n -
D !
City of Baldwin Park
I
;-*, **"
I
I
D
City of Bell t n
City of Bell Gardens
City of Bellflower
E tr tr
tr
City of Beverly Hills a
City of Burbank
ffi Proposal for Housing Rehabilitation Program 5
96 May 2, 2022 City Council Meeting
City of La Verne
Client
l,
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v.9
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g
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Ut
r.!Eq
st9<
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oUle,<
gg.E:
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EEoodc
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=GE-coo9c
!
oLrOCE
9E_.gEoE *ro: >-!r.,
$EE
o9t
4!o.RE
3s
City of Calimesa D tr
City of Carson 't
City of Cerritos u o
City of Chino ;r
i
-'-- -- ---- j*--
aiaCity of Clearlake
City of Colusa n n I
City of Commerce
City of Corona
tr
I
City of Costa Mesa
City of Covina
n
tr
City of Cudahy tr n
City of Culver City
City of oavii
t
City of El Monte tr n
City of Escondido t
City of Fillmore
City of Fountain Valley a
City of Fremont tr
City of Fresno
City of Glendale
City of Goleta I
City of Greenfield
tity ot cr*u, s;;.h-
City of Hanford
City of Hawaiian Gardens
City of Hawthorne
City of Hermosa Beach
City of Huntington Park
I
C
I -1 -l
-1
City of lrwindale
City of Jackson
City of La Cafrada Flintridge
I tr
Citv of La Habra tr I -I D I
..1
mr;::r Proposal for Hous?ng Rehabilitation Pro'gram 6
97 May 2, 2022 City Council Meeting
City of La Verne
City of San Gabriel I I
Client
]n
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ite
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9E?oJI'
City of La Puente
City of Lake Forest
I
tr
'I
City of Lakewood ! I n
City of Lancaster
l
City of Lincoln l
City of Long Beach
T] n
City of Los Alamitos
City of Lynwood I f
City of Manhattan Beach
City of Marysville
I
n tr
City of Maywood
I
I
i
I
I
I
I
D I
City of Mendota
City of Montebello
City of Norco
tr
of Ontario
of Orange Cove
of Orland
I !
I
a
City of Oroville
n
City of Palmdale
City of Paramount
-1
City of Pico Rivera
City of Pomona
-1
City of Rancho Cordova
i:
i!
ii.ia
IiCity of Rancho Cucamonga
City of Redondo Beach a
City of Rialto
City of Rolling Hills Estates
City of Rosemead
o
l
a
't
City of Sacramento tr rl
City of San Bernardino
Citv of San Buenaventura
a
I
.m"
Joaquin
Proposal for Housing Rehabilitation Program 7
98 May 2, 2022 City Council Meeting
City of La Verne
Client
City of Santa Ana
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itp
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so.OE
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I
City of Santa Monica o I
City of Sierra Madre n a
City of Signal Hill
City of Simi Valley
City of South El Monte
n
t1 I I
City of South Gate
City of South Lake Tahoe I
I
i
I
City of Susanville D D I
City of Taft
City of Tehama
City of Temple City I !t1
City of Thousand Oaks F
City of Tulare
City of Turlock
City of Upland
D
:t n n
City of Venice Beach
City of Victorville
city or w"t"*ora o
City of West Hollywood l tr I
City of West Sacramento tr I
City of Westlake Village
City of Wheatland
aCity of Whittier
City of Williams n
City of Woodland
Cornty ot Cofusi-
County of Glenn
a
a
-1
County of Humboldt
Eornty ot ioi enf"r"t
County of Oringe
County of Placer
-t
.;
-1
T
-ta
Countv of Ventura
-1 n
Town of Apple Valley
ffie",,"air" Proposal for Housing Rehabilitation Program 8 99 May 2, 2022 City Council Meeting
City of La Verne
Labor Compliance Services (optional)
Willdan has an extensive history providing labor compliance monitoring and enforcement services for municipal agencies throughout California. Many projects have been audited directly by federal and state authorities and have received the agencies' highest approvals. Willdan currently serves as the third-party labor compliance officer for several multi-million-dollar joint venture efforts between the City of Los Angeles and Skid Row Housing Trust to build affordable housing in downtown Los Angeles. These projects utilize LCPtracker - for which Willdan serves as the prime approver. Due to their complex funding structures, these projects have a variety of reporting require- ments, including Local Hire and Section 3 DBE/SBE/MBE. Willdan prepares and submits these reports for the City.
To solidify our experience with government agency clients and our understanding of their requirements, Willdan developed electronic procedure manuals with checklists and comprehensive instructions for monitoring labor com- pliance within the parameters of the various funding agencies'guidelines. The manuals outline direct and specific procedures required ofgrantees and contractors for complete compliance and approval and are structured to pro- vide for immediate updating as requirements continually evolve.
Sample forms and form letters were developed to simplify correspondence and create uniformity. These forms are valuable tools for the timely management of contractors that are deficient in labor and contractual requirements compliance. Through our system, Willdan implements projects effectively and efficiently, with complications in project advancement and funding approval almost nonexistent. A representative sampling of Willdan's current and past labor compliance services contracts is provided in the tables below.
City City of Ridgecrest
Current Contricts
City of Rolling Hills EstatesCity of lnglewood
City of La Puente
City of Lakewood
of Long Beach
of Los Alamitos
of Lynwood
of Bell
of Bellflower
City of Brea
City of Cudahy
City of Cerritos
City of Davis
City of Sierra Madre
City of Venice Beach
City of South Gate
City of South Gate
City of Tulare
of Yorba Linda
Arbor Restoration
Snyder Langston
Residential
of Westlake Village
of Whittier
of Rancho Palos Verdes
of Riaho
of Norwalk
of Orange
of Paramount
of Pico Rivera
CitV*_glGrover Belch
City of Hawaiian Gardens
City of Fillmore
City of Elk Grove
City of Downey
City of El Monte
ffi
Proposal for Housing Rehabilitation Program 9
100
May 2, 2022 City Council Meeting
City of La Verne
City of lrwindale City of San Fernando Gateway Cities
City of Agoura Hills
City of Anaheim of La Mirada
Previous Contracts
of La Cafrada Flintridge of San Gabriel
of San Marino
of Santa Monica
of South El Monte
City of Bell Gardens
City of California City
City of Hermosa Beach
City of Artesia
City of Burbank
City of Fremont
of Park
City of Azusa
City of Calimesa
City of Coachella
City of Corona
citv of _coa!i193
City of Commerce
of Manhattan Beach
of Rancho Santa Margarita
of Lawndale
of Monterey Park
of Orland
of Palm Springs
of Pomona
of Redondo Beach
of Maywood
of Pinole
of Placentia
of Rosemead
of
ofSouth Lake Tahoe
BrightView Landscape Development
Foothill Transit Authority
of Torrance
of West Covina
of Winters
of Woodland
of South Pasadena
of Temple City
ofThousand Oaks
[ffi Proposal for Housing Rehabilitation Program 10
101
May 2, 2022 City Council Meeting
City of La Verne
Section D - Methodology
Project Understanding
The City is seeking a consulting firm to assist with development of their overall Housing Rehabilitation Program design and administrative processes, marketing plan for program rollout, program implementation, and regulatory reporting of program progress/accomplishments, amongst other critical processes needed to establish a successful housing program intended to serve the residents of the City of La Verne. Our proposed ARPA Program Administra- tor Ms. Jennifer Maria will work with City staff to administer the City's ARPA-funded program and work closely with City staff to ensure project benchmarks are met in accordance with the agreed-upon project schedule.
Willdan provides federally funded program administration services utilizing a four-prong approach. This approach has been proven successful for clients such as the nearby cities ofAzusa, Covina, Chino, La Habra, La Mirada, and Pomona.
Project Approach
An overview of Willdan's project approach is presented below and thoroughly discusses our successfully applied project management methodologies
Designate Project Team
Our project approach begins with designating a complete project team with all the necessary skillsets to provide the City of La Verne with quality services. Each project management team will be led by a principal representative with full authority to direct operations and commit re- sources. ln addition to the principal representative, the management team will include expert staff specializing in the type of service requested. Our array of in-house experts allows Willdan to dev6lop a specialized manaiement team for. each requested project. ln addition, Willdan's size gives us the flexibitity to undertake large projects and projects on a compressed time schedule. lf a project arises that requires immediate or extra attention, Willdan's flexibility allows tasks to be rapidly delegated to an expanded team of staff members. This ensures the project will receive appropriate attention to detail and be completed as scheduled.
Establish Course of Action
The first task will be to establish a course of action. This task will begin with Ms. Maria coordinat- ing with City of La Verne staff to identify specific project objectives. With these objectives in mind, our experienced professionals will actively identify areas of need and design solutions to address these needs. Our policy of open and often client coordination will ensure the established course of action and will be consistent with the City's goals.
Establish Course
of Actibn
Designate
Project Team
Develop Project
Schedule
Completing
Course of Action
r C.oordinate with
[a Verne to
. esablish proiect
objectives
r Actively identify
areas of need
and develop
solutions
I Crnfirm project
schedule to
- guarantee . .
consistency with
[a Verne's
timeline
. Strive to exceed
La Verne's
expectatlons for
quality of work
ffi Proposal for Housing Rehabilitation Program 11
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May 2, 2022 City Council Meeting
City of La Verne
Develop Project Schedule
Once the course of action is established, Willdan will develop a project schedule. Each project schedule will be developed with the City's project completion date in mind and will include a crit- ical path and measurable milestones to ensure the project completion date is met. All project schedules will be submitted to the City to guarantee consistency with the City's timeline.
Completing Course of Action
ln enacting and completing the course of action, Willdan strives to exceed client expectations for quality of work. Willdan has a history of completing projects on time, within budget, and beyond industry standards. We are committed to providing this level of service to the City. As such, Will- dan will follow-up with the City to gather feedback on the City's satisfaction with the project, and to identify methods to improve future service.
Methodology
ln line with our project approach presented above, Willdan will provide the City of La Verne the appropriate range of services to assist the City with general administration of their ARPA programs and ensure federal compliance and to help create enhanced neighborhoods and a sustainable community. Willdan's technical approach for ad- ministering the Cit/s ARPA-funded programs involve assigning a well-qualified team, under the direction of a sen- ior member of our staff, to provide the services being requested by the City. Ms. Maria will take the lead in provid- ing program administration services and report directly to City staff in delivering the desired services. ghe will be responsible for delegating specific tasks to his team members, as necessary, and monitoring their performance.
Progress Reports
Willdan will provide progress reports on a monthly basis, unless a shorter interval for reporting is requested by the City. These progress reports will include progress on each deliverable as well as an estimated completion date. lf any impediments are encountered throughout the implementa- tion process, that data will be included as well. Our team will monitor/tailor progress reports to meet the City's needs.
Communication Plan
Prior to commencing administrative ARPA program functions, Ms. Maria will meet with City staff to ensure all information pertaining to the City's goals and objectives are heard and understood.
Thereafter, a clear action plan/timeline will be coordinated with staff to properly reflect comple- tion dates and milestones for all deliverables. Simultaneously, Ms. Maria will develop a strategy to effectively maintain an open channel of communication to furnish up-to-date information per- tinent to the overall administration and oversight of the ARPA programs. Our team will coordi- nate with City staff to determine the best method for data sharing to perform the various as- signed tasks.
Underctanding City Operations
It is ourgoal to become an extension ofthe City of La Verne's team and take on anytask or pro- jects that may be required in accordance with federal guidelines. To effectively do so, our team will take the necessary steps to become fully familiarized with City operations as they pertain to overall program administration. Although federal implementation guidelines for federally funded housing programs have some relative consistencies, our team understands compliant implemen- tation of those activities must be tailored to meet the specific needs - as well as internal opera- tions - of the City.
Coordination with the Treasury
Our team will promptly communicate with the City of La Verne's assigned funding representative to acquire up-to-date data and information related to any pending or outstanding items. Our goal is to ensure a positive rapport between the City and the Treasury. Thereafter, a consistent line of communication will be maintained with all necessary stakeholders to demonstrate the ffi Proposal for Housing Rehabilitation Program 12
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City's commitment to successfully implementing program-related activities. Any communication of consequence that arises will be conveyed to corresponding La Verne staff in a timely manner.
Public Outreach
Clear communication with residents and City stakeholders is essential to the effective administra- tion of a federally funded project. Our team is committed to developing a comprehensive under- standing of the City's housing and public service needs by becoming knowledgeable of the com- munity's demographic information, understanding the goals and ambitions of the residents, and identifying key stakeholders.
ARPA Administration
Willdan staff will provide guidance for administering and implementing the City's ARPA-funded activities, including determining project eligibility; maintaining accurate/complete project files and required program documentation; and monitoring programs to ensure compliance with all federal, state, and local regulations and procedures. Our team will work with the City's Financial Department to prepare final drawdown for prior fiscal year projects; collect and report quarterly and year-end accomplishments; and prepare and submit cyclical reporting. lf requested by the City, staff reports and presentation materials will be prepared.
Customer Service
Willdan's proposed team members are committed to maintaining the highest quality of service for the City of La Verne and the community at large. Our mission is to actively put forth efforts to develop and nurture positive working relationships with City staff to foster an esprit de corps among Willdan's team, City staff, and the public. Effective collaboration with City staff is essential to our success in providing the best services to the community.
Task to Be Accomplished
Willdan sees our role as a facilitator providing guidance and assistance through the process of complying with ever-changing codes, standards, regulations, and laws. An in-depth understanding and intricate knowledge ofthe complexities associated with the administrative and labor compliance processes is essential to exceptional cus- tomer service. Common sense decision-making and technical analysis in interpreting the intent of regulatory guide- lines are significant strengths offered by our proposed team members.
PROGRAM
OBJECTIVE
Willdan's general scopes of services presented below describe the task to be accomplished for program administration and labor compliance to provide the City with a successful program. Ms.
Maria will meet with City staff to discuss the tasks to be accomplished and develop a scope plan that benefits the City's administrative processes for carrying out the responsibilities of the ARPA- funded Housing Rehabilitation Program and meet reporting requirements for all stakeholders involved, including City staff and applicable involved agencies. Willdan scope tasks will be carried out in conjunction with agreed-upon City staff direction, input, and review.
ARPA Program Administration
As an as-needed general scope, Willdan's staff will:
r Meet with City staff to provide status updates
on housing rehabilitation related tasks and
matters requiring immediate attention
r Prepare and submit to City quarterly status re-
ports for Housing Rehabilitation Program activi-
ties and accomplishments
tr Develop timelines for each critical project
benchmark- establishing key dates for review,
accomplishment and progress monitoring
Review and maintain files for all client files
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I
Develop and maintain financial spreadsheets
for all ARPA-funded projects (client files) to in-
clude eligible reimbursement requests,
amounts expended, and balances available
Monitor and maintain all financial records rele-
vant to ARPA-funded project and reconcile rec-
ord discrepancies
Gather and maintain information to prepare
and submit performance reports
Perform project oversight to include on-going
monitoring and closeout review
Establish and maintain operating assignments
in coordination with City staff
Prepare related submissions such activity re-
ports, labor standards reports, etc. as required
by Treasury
Provide general information to public regarding
program and maintain application forms, infor-
mation brochures, and program guidelines
Conduct preliminary interviews to determine
owner's eligibility status and desired improve-
ments for dwelling unit
Process applications for Housing Rehabilitation
Program assistance to eligible homeowners uti-
lizing ARPA funds
Obtain required supporting documentation, in-
cluding income verification, value of property,
condition of title, and credit worthiness of ap-
plicant
Conduct property inspections and prepare
work write-ups and cost estimates
Complete applicable program documents relat-
ing to improvement activities, including asbes-
tos and lead-based paint requirements, histori-
cal preservation review, etc'
Prepare specifications and bid documents and
review received bids with homeowner
Perform liaison functions between City and
program participants as well as funding agency
Prepare program-related documents such as
reports, contracts, agreements, and amend-
ments
Advise City and ensure proper implementation
of program changes
Prepare and submit, as needed, a cost sum-
mary with necessary documentation for up-
coming program year
Conform with mandatory regulatory provisions
concerning use of ARPA funds
Be available at City Hall as necessary to com-
plete all work items
Approve selected contractor; prepare and exe-
cute documents for home improvement finan-
cial assistance
Obtain contractor clearances from State Con-
tractor's License Board and verify non-inclusion
on Federal Debarred List
Conduct pre-construction meeting with home-
owner and contractor to review proposed work
Conduct progress inspections to ensure work is
proceeding in timely manner and to authorize
and process progress Payments
Execute and record Notice of Completion upon
final i nspecti on certifying im provements have
been completed in accordance with contract
requirements
Acquire lien releases from contractor and sub-
contractor(s), obtain homeowner's authoriza-
tion forfinal payment, and execute closeout of
housing rehabilitation work by ensuring perma-
nent file contains required documentation for
monitoring and audit Purposes
Prepare staff reports, correspondence, and/or
monthly progress rePorts to CitY
I
Housing Rehabilitation Program
The Housing Rehabilitation Coordinator will carry out all work items in conjunction with City staff's direction, input, and review. Although the list is not inclusive, additional requirements may be included based upon unforeseeable program changes initiated by the city.
As a general scope, Willdan's staffwill:
n
ffir
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Labor Compliance
As a general scope, Willdan's labor compliance specialists will:
r Review grant agreement and wage and labor
compliance requirements for construction pro-
jects with project team (City, construction pro-
ject manager)
r Prepare various reports for wage and labor
compliance, including - but not limited to -con-
tract and subcontract activity (HUD Form
2516), contracting and enforcement activity
(HUD form 4610), and Section 3 reporting; re-
ports will be delivered to City for review before
reporting deadlines with original, fully-exe-
cuted final reports delivered to City
r Meet with City staff and funding agency repre-
sentatives, as necessary to discuss reporting
requirements and worksite labor component
, supervision, including proper documentation of
requirled Pgpgrwork
. Provide telephone support and attend meet-
ings as requested by City staff
r Provide services for administering, monitoring,
and enforcing labor standards provisions for
ARPA-assisted construction projects, including:
. Assist and guide project construction manager
with preparation of wage and labor require-
ments sections for construction bid documents
r Determine specific labor standards parameters
applicable for each Project
. lmplement and monitor Equal Employment Op-
portunities and Section 3 Programs
r Ensure Federal Labor Standards Provisions
(HUD-4010 form) are incorporated into specifi-
cations and/ or contract(s)
r Ensure DOL Wage Decision is incorporated into
the specifications and/or contract(s)
r Ensure wage determination is current at bid
opening or other aPProPriate date
r Verify contractor's eligibility to contract with fed- eral and state agencies
r Conduct meetings to inform contractors of wage
and reporting obligations
r ldentify and initiate requests for additional work
classifications and wage rates as needed
. Conduct employee field interviews to confirm
worker classification and wage rate for project
workforce, including apprentices, conforms with
applicable Wage Decision
. Perform continuous and timely monitoring re-
views of CPRs and related submissions for compli-
ance
r Notify prime contractor in writing of any labor
discrepancies or suspected violations and define
'coriective actions to be taken.
r lnform prime contractor of responsibility to en-
sure subcontractors make restitution payments or
to make restitution payments on behalf of sub-
contractors
r ldentify violations and investigate complaints of
underpayment to workers
r Submit Labor Standards Violation and 5.7 En-
forcement Reports for complaints involving un-
derpayments to workers
r Refer cases for informal review and/or make rec-
ommendations for debarment
r Require escrow accounts to ensure payment of
outstanding wages
r Dispose of escrow accounts in timely manner in
accordance with federal regulations and Labor
Compliance Guidelines
r Maintain labor standards administration and en-
forcement file and document all activities
Estimated Schedule
Willdan staff has substantial training and experience providing a variety of community development services to governmental agencies across califJrnia. we have aiministered alt aspects of federally funded housing rehabilita- tion programs for municipalities and are operating federally funded residential andlor commercial rehabilitation programs in a number of cities.
Through this long-term involvement in administering housing and community development programs, our team members developed a thorough understanding of piogram requirements and established sound practices and ffiil
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procedures to maintain a high level of accuracy and productivity. Our community development team members possess strong organization skills and the broad expertise required to apply technical and creative approaches to address administrative challenges that may arise.
The schedule for completing a home rehabilitation loan project can vary depending upon the size of the project and the number of contractors involved with the project. However, for a typical home rehabilitation project entail- ing minor alternations, the improvements could be completed with the project closed out in approximately three months. Larger projects involving major roof, plumbing, or electrical improvements could be completed within a six-month timeframe. Program implementation and administration is ongoing throughout the life of the contract ffi Proposal for Housing Rehabilitation Program 16
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Section E - Key Personnel
Project Team Organization
As Willdan explored the scope of this project and identified and investigated the key challenges, we assembled our project team - matching expertise to project need. The selected individuals will lend their expertise and knowledge to respond to the needs of the City of La Verne and deliver exceptional services. This group of special- ized experts is dedicated to serving La Verne through innovative solutions and quality results.
Willdan is committing nine high-performing staff to the City's Housing Rehabilitation Program contract. Our Planning Group offers additional full-and part-time staff who can be called upon to assist or provide consultation to our project team. These staffing resources possess relevant ex- perience as project and task managers, case planners, environmental planners, technical report analysts, and technical aids. These team members are committed to serving the City of La Verne and will hit the ground running as soon as the notice to proceed is received. ln addition to the above staff, Willdan offers 1,500 staff members that can be called upon to pro- vide consultation, if required, in disciplines such as building safety; construction management and inspection; civil infrastructure, traffic, stormwater drainage and flood control, geotechnical, and right-of-way engineering; constructability review; safety lighting; planning; environmental; landscape architecture; and other services related to energy and municipal financing' :
Willdan.'s plan"ers t,ave p!*ormed similar types of serviqes dir.ectly'related to thb requirements listed as part of the City's Request for Qualifications. They possess a broad range of planning skills, including serving as project planners for both private-developer and public-infrastructure projects.
To meet and, on many occasions, exceed the expectations of our clients, Willdan fosters and in- stills a corporate culture of Customer-First among our staff and in our day-to-day work environ- ment. Looking out for the City of La Verne's best interests is at the forefront of everything we do.
Our customer-focused philosophy is particularly evident when dealing with complex situations and challenges that are difficult to resolve. Willdan's corporate goal is to exceed the City of La Verne's expectations. Our proposed ARPA Program Administrator Ms. Jennifer Maria and her entire team will work tirelessly to ensure that goal is met.
Thus, City stoff can be assured thot, in working with Willdon, they benefit from the expertise, experience, ond pro' fessionolism needed to be successful in delivering high-quolity proiects dnd services on time ond within budget.
Project Team Organization Chart
Willdan's team members selected by Ms. Maria
for the City of La Verne's Housing Rehabilitation
Program contract are identified in the organiza-
tion chart presented below.
The organization chart identifies the personnel
- along with their designated project roles -
that will assist with fulfilling the City's Housing
Rehabilitation Program needs.
STAFFING
COMMITMENT
BEST
PRACTICES
r.6rltrr MrrL srh[dor bp, Jt.
F.m.ndo bts. In. CdJ,mntrrr m..h
bbtrcqalm-
T..rrrlsl Sup9trt loFdondl
h$d.h,EdEt{k
kG.lft
GIB HMl[co{dlndotr
Apm 6mandydt
nob.trqr.d, CPA
&h.lbT.to
ARPA P;ogram Minaeer
ffi
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Contract Management Team
Organization and positive team management are essential to a successful project. Willdan has selected Ms. Jen- nifer Maria to manage our team.
Ms. Jennifer Maria will serve as ARPA Program Administra- tor. She will have overall management and oversight re- sponsibility for the Housing Rehabilitation Program services and serve as the City's single point of contact. Ms. Maria will assign projects or tasks requested by the City to appro- priate staff members.
Ms. Maria possesses the leadership and community devel- opment expertise to support the City of La Verne's program development and administration needs. She possesses over 15 years of extensive working knowledge of - and experi- ence with - public policy, Federal regulations, and commu- nity planning and development at the federal level. This background encompasses reviewing and aligning program
policies with Federal regulations under 24 CFR 570 and allo- cating Federal Register and notices.
A brief profile of Ms. Maria's credentials and experience is presented below. A detailed resume is fur at the end of this Project Team Organization section' Jennifer Maria
ARPA Program Administrator
Summary ProJile
. BS, Business Administration (in process), Mount Saint Mary's . Certificate, Grant Writing and Administration, California State University, Los Angeles University, Dominguez Hills
. Mathematics in Applied Science (Accounting), University of t L5 Years' Experience California, Los Angeles
Specific Prdect Experience Summary
. Lead Grant Analyst, On-Call Grant Administration, City of Moreno Valley r CDBG Coordinator/Human Resources Manager, CDBG Program lmplementation and Administration, City of Cudahy r Administrative Assistant, CDBG Program lmplementation and Administration, City of Cudahy Ms. Maria will be assisted in her contract management role by Mr. Salvador Lopez Jr., Director of Planning. He will serve as Principal-in-Charge and Quality Assurance Manager. As Quality Assurance Manager, Mr. Lopez will employ Willdan's corporate Quality Assurance Program and assign senior staff not involved in assigned projects to provide quality assurance oversight. Ms. Maria will work with Mr. Lopez to implement Willdan's standards of quality assur- ance and control measures to ensure sound practices are applied and quality deliverables are produced. As Princi- pal-in-Charge, Mr. Lopez will ensure availability of resources to assist Ms. Maria with staffing assignments under the contract and assist Ms. Maria with administration of the services contract.
Mr. Lopez possesses over 22years of experience managing and preparing planning studies, public policy plans, and environmental documents pursuant to CEQA and NEPA. He has an extensive working knowledge of public policy, grant writing, grant management, data analysis, public/community relations, and city planning experience. Mr.
Lopez is highly experienced at managing and leading multi-disciplinary teams in all aspects of policy and planning for public agencies. His expertise encompasses a range of planning capabilities, including current, advance, envi- ronmental, active transportation planning, and housing and community development.
A brief profile of Mr. Lopez's credentials and experience is presented below' A detailed resume is provided at the end ofthis ProjectTeam Organization section.
Role
Project Team Advantages
. Ms. Maria is highly knowledgeable in Fed-
erally-funded program planning and action
plan development
. Willdan's services are oriented to support
our client's grant compliance, established
budgets, and performance priorities con-
sistent with Federal, State and local re-
quirements
. Together, our proposed project key staff
offers the City over 70 years of experience
. Willdan's diverse team includes planning,
housing, labor compliance, and financial
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Salvador Lopez Jr. Role
Pri ncipal-i n-Charge
Qqq !
i ty_ Ns_9 11 1_a 1t ce J\4 a n a g_e r _
Summary Profile
r BS, Urban and Regional Planning, California State Polytechnic ' 22 Years' Experience university, Pomona
Specific Project Erperience Summary
. Principal-in-Charge, Quality Assurance Manager, CDBG Program Administration, City of Moreno Valley r Principal-in-Charge, Quality Assurance Manager, CDBG Program Administration, City of Torrance . Principal-in-Charge, Quality fusurance Manager, CDBG Program Administration, City of Temple City Key Personnel Team
Mr. Fernando Lopez will serve as Housing Rehabilitation Coordinator responsible and will work in tandem directly with Ms. Maria to develop Housing Rehabilitation Program design, administrative processes, and marketing plan; assist with client file oversight on an as-needed basis to ensure timely implementation of each individual housing rehabilitation project; and ensure regulatory adherence processes an as-needed basis. Mr. Lopez possesses in- depth expertise in community development and residential and commercial rehabilitation programs encompassing public agency housing and economic development programs administration, grant funding management, and re- port preparation. He has provided services to Los Angeles communities such as El Monte, Pico Rivera, Alhambra, and Huntington Park. Recently, he has provided public assistance programs administration for the County of Los Angeles Department of Public Social Services.
A brief profile summarizing Mr. Lopez's credentials and experience is presented below. A resume is provided at the end of this ProjectTeam Organization section.
Fernando Lopez Role
Housing Rehabilitation Coordinator
Summary Profile
. BS, Management and Human Resources
. Section 8 Housing Quality Standards
. Lead Based Paint Visual Assessment, U.S. Department of Housing and Urban Development
r Addressing Lead Based Paint in FederallyAssisted Housing r PC 832 - Powers of Arrest, State of California Commission on Peace Officer Standards and Training
r 25 Years' Experience
Specific Project Experience Summary
r Housing Manager, Housing and Economic Development Program Administration, City of El Monte r Community & Economic Development Senior Supervisor, Rehabilitation and Rental Assistance Programs Administration, City of Pico Rivera
. Housing Project Manager, Various Housing Programs Administration, City of Alhambra . property Rehabilitation Specialist, Various Housing Programs Administration, City of Huntington Park . Eligibility Worker ll , Public Assistance Programs Administration, County of Los Angeles . Housing lnspector, Section 8 Housing Quality Standards lnspections, Baldwin Park Housing Authority Technical Support Team
Ms. Maria will be supported by a team of dedicated professionals - Mr. Robert Quaid, CPA; Ms. Richelle Tague; Ms. Helen Jones, cc& cFE; and Ms. Rina Galit. Each of these team members possess the expertise and experience to assist with any ARpA-related project or task assigned by the City of La verne. Brief profiles of their credentials and experience are presented below. Resumes for our technical support team can be provided upon request' Robert Quaid, CPA Role
Grant Analyst
Summary Profile
. BS, Accounting, University of Southern California
. Certified Public Accountant, American lnstitute of Certified Public Accountants
. 35 Years' Experience
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Specific Project Experience Summary
r Grant Consultant Manager, CDBG Program Administration, City of Moreno Valley . Administrator, North City West School Facilities Financing Joint Powers Authority r lnterim Financial Manager, Central Basin Municipal Water District Richelle Tague iProject Role
:r Grant Analyst
Summary Profile
r BS, Business Administration (Accounting), California Baptist ' 8 Years' Experience University
Specific Prdect Experience Summary
t Grant Analysis Coordinator, CDBG Program Administration, City of Moreno Valley Helen Jones, CCA, CFE
Summary Profile
. BA, Economics (cum laude), Lakehead University, Canada r Certified Chartered Accountant, Canadian lnstitute of Char- iProject Role
l. urrn, Management and Housing
.:_.___
Analyst
. Certified Fraud Examiner, Association of Certified Fraud Examiners
. 12 Years' Experiencetered Accountants
Specific Project Experience Summary
r Grant Analyst, CDBG Program Administration, City of Moreno Valley . Project Analyst, community Facilities District No. 2008-01, county of San Diego Rina Galit Role
Grant Management and Housing Analyst
Summary Profile
. BS, Business Administration/Marketing, San Diego State University
. 2 Years' Experience
Specific Project Experience Summary
. Grant Analyst, CDBD Program Administration, City of Moreno Valley Labor Compliance Team (oPtional)
willdan offers experts specializing in-house labor compliance. lf the City opts to include these services, willdan can provide turnkey services to fulfill the City's needs for any labor compliance requirements.
Ms, Jane Freij would serve as Labor Compliance Administrator and work in tandem with Ms. Maria to provide ser- vices for the City of La Verne,s ARpA-related labor compliance tasks. Ms. Freij is an experienced Administrator/ project Manager with a proven record of providing efficient, cost-effective labor compliance services. Her back- ground
"n.orprrr",
all areas of expertise necessary to provide oversight of labor compliance monitoring services for projects with a variety of funding sources and requirements. She has specialized training in reporting require- ments and fraud detection and prevention procedures.
Brief profiles for our labor compliance team members are presented below. A resume for Ms. Freij is provided at the end of this project Team Organization section. Resumes for her technical support team can be provided upon request.
Ji"" ii"U
Labor Compliance Administrator
Summary Profile
. BA, Linguistic, University of Kansas ' 30 Years' Experience . Attorney Assistant Training Program Litigation/Corporation, University of California, Los Angeles
Role
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Specific Project Experience Summary
. Labor Compliance Administrator, CDBG-Related Labor Compliance, Various Cities ! Labor Compliance Officer, Affordable Housing Program, Snyder Langston Residential, Los Angeles r Labor Compliance Officer, ADA Park Accessibility Program, City of Cerritos . Labor Compliance Officer, Citywide Street lmprovement Program, City of Hawaiian Gardens Amanda Perez Role
Labor Compliance Coordination Specialist
Summary Frofile
. AS, Human Resources Management, Mt. San Antonio . AS, Business Administration, Mt. San Antonio College College ' 12 Years' ExPerience
Specific Project Experience Summary
! Labor Compliance Specialist, ADA Transition Plan - Phase l, City of Ridgecrest ! Labor Compliance Specialist, CDBG Pavement lmprovements, City of Highland . Labor Compliance Officer, Third-Party Labor Compliance, City of Los Angeles/Skid Row Housing Trust r Labor Compliance Specialist, McGee Alley Reconstruction, City of Whittier Edward Cox Role
Labor Compliance Coordination Specialist
Summary Profile
! United Association 250 Apprentice Program . 32 Years' Experience Specific Project Experience Summary
r Labor Compliance Specialist, Various Airport lmprovements, City of Long Beach r Labor Compliance Specialist, Emergency Operations Center, City of Commerce i Labor Compiiance Specialist, Valley Boulevard lmprovements - Phase ll, City of La Puente . Labor Compliance Specialist, Citywide Bus Shelter lmprovement Program, City of Commerce Proposal for Housing Rehabilitation Program 21
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Jennifer Maria
ARPA Program Administrator
Experience:
Profile
Education: BS, Business Administration (in process), Mount Saint Mary's University, Los Angeles Mathematics in Applied Science (Accounting), University of California, Los Angeles Certificate, Grant Writing and Administration, California State University, Dominguez Hills 1 5 Years
Ms. Jennifer Maria offers expertise in and experience with implementation and administration of Federally funded programs, including housing rehabilitation grant/loan programs, Code Enforcement, and Public Service Programs.
Ms. Maria has provided translation services to predominantly Spanish speaking communities - translating promo- tional and public information notices from English to Spanish throughout her community development career.
Relevant ce
On-Call Grant Administration, City of Moreno Vallen California. Lead Grant Analyst responsible for assisting with administration of their HOME and NSP programs and was specifically instrumental in successful funding of the City's HOME/NSPl grant funded Courtyard at Cottonwood project and close-out of prior NSP grants.
CDBG Program lmplementation and Administration, City of Cudahy, California. CDBG CoordinatorlHuman Re- sources Manager responsible for implementing and administering Community Development Block Grant Programs, including housing rehabilitation grant/loan programs, code enforcement and public service programs under the general direction of the Community Development Director. Monitored rules and administered, regulations, proce- dures, forms, apptications, records, request for proposals, and reports in accordance with applicable federal, state and local laws, rules and regulations, as they applied to each individual CDBG Program. Developed, implemented and maintained program information, evaluation and reporting systems; prepar:ed and submitted Crantge.qgrfo.r-. mance reports, including project descriptions and program budgets. Maintained, prepared, and entered client data onto the CDBG Public Service and Housing Rehabilitation Modules for quarterly and annual reporting purposes' Conducted special studies and surveys, as need by the City, or as requested by the Los Angeles Community Devel- opment Commission (LACDC). Assisted in the preparation of budgets, requests for proposals, and public hearing notices for the Community Development Department. lmplemented and monitored contracts between the City and the appropriate agencies involved with CDBG; served as primary contact with the LACDC' Prepared staff re- ports for the City Council and attended City Council Meetings and/or City Commission meetings, as necessary. Re- viewed/prepared CDBG Funding requests reimbursements, as needed by the Finance Department. Assisted the Finance Director with preparation for Financial Monitoring performed by the Los Angeles Community Develop- ment Commission. Coordinated development and delivery of panel presentations for LACDC staff, as needed. lden- tified funding sources and prepared grant proposals for various grants such as data collection, research, narratives, budgets, and scopes of work. Managed/tracked the return of Program lncome for the Houslng Rehabilitation Pro- gram. processed reconveyance requests for past Housing Rehabilitation Program participants' Provided Eng- lish/Spanish translations for promotional and public notices.
CDBG program lmplementation and Administration, City of Cudahn California. Administrative Assistant responsi- ble for implementing and administering CDBG Programs, including housing rehabilitation grant/loan programs, code enforcement and public service programs under the general direction of the Community Development Direc- tor. Monitored rules and administered, regulations, procedures, forms, records, request for proposals, and reports in accordance with applicable federal, state and local laws, rules and regulations, as they applied to each individual CDBG program. Developed, implemented and maintained program information, evaluation and reporting systems; prepared and submitted grantee performance reports, including pt:oject descriptions and program budgets' Con- ducted special studies .nd rr."yr. Assisted with preparing program/project budgets, requests for proposals and public hearing notices for the Community Development Department. lmplemented and monitored contracts be- tween the City and the appropriate agencies involved with CDBG. Served as the principal contact with the Los An- geles County Community Development Commission. Prepared staff reports for the City Planning Commission and ffi
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the City Council. Made all necessary presentations to the City Council and community during Public Hearings for annual CDBG budgets. Reviewed CDBG Funding Requests under the supervision of the Community Development Director and the Finance Director. Assisted the Finance Director with preparation for Financial Monitoring per- formed by CDBG. ldentified funding sources and prepared grant proposals for various grants such as data collec- tion, research, narratives, budgets, and scopes ofwork. Provided as-needed administrative supportto Planning Building and Safety, Engineering, and Code Enforcement Community Development Division.
Business License Application Administrative Support, CiU of Cudahy, California. Account Clerk responsible for providing technical assistance to all potential businesses and contractors during the application process and com- pited necessary documentation required for that specific type of business. Created and maintained files for all new and existing businesses/contractors. Generated and expedited Business License Renewal Notices on an annual ba- sis. Collected and processed payment information for all Business License Renewals on an annual basis. Coordi- nated oversight of tenant improvements with Building and Safety Division. Assisted the Planning Division the pro- cessing of Zoning Clearances. Monitored businesses for compliance with the assistance of the Code Enforcement Department.
Community Development Division Administrative Support, City of Cudahn California. Clerk Typist responsible for providing the Community Development Director with general administrative support. Provided the Code Enforce- ment Supervisor with clerical assistance by generating outgoing violation notices and tracking follow-up inspec- tions. Managed and maintained the Cudahy Swap Meet. Organized, generated, and submitted paperwork for the payment of invoices received by the City of Cudahy. Collected and processed paymenls for Pre-Sale lnspections and Building and Safety Permits. Served as relief coverage for receptionist and maintain confidential:City files/doc- uments.
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Salvador Lopez Jr.
Pri nci pa I - i n -Cha rgelQual ity Assu rance Manager Profile Sum
Education:
Experience:
BS, Urban and Regional Planning, California State Polytechnic University, Pomona 22Years
Relevant P ce
Mr. Salvador Lopez possesses planning expertise and experience spanning all aspects of planning, including cur- rent, advance, and environmental planning, as well as active transportation planning and housing and community development. He is highly experienced at managing multi-disciplinary teams in the development of policy and long-range planning documents for public agencies.
CDBG Program Administration, City of Temple City, California. Principal-in-Charge/Quality Assurance Manager responsible for ensuring staffing resource availability and implementing quality assurance/control on a case-by- case project basis. Willdan is administering and implementing the Emergency Small Business Assistance Program funded by the CARES Act.
GDBG Program Administration, city of Torrance, california' Principal-in-charge/Quality Assurance Manager re- sponsible for ensuring.staff[ng resource gvailability and implementing quality assufance/control an a Case-by-case project basis. Willdan is assisting with a special project involving a Los Angeles Urbari County Community Develop- ment Block recipient to create and administer a CDBG-funded rental assistance program to alleviate the COV|Dl9 rental housing crisis.
CDBG Program Adminlstration, City of Moreno Va!!ey, California. Principal-in-Charge/Quality Assurance Manager responsible for ensuring staffing resource availability and implementing quality assurance/control on a case-by- case project basis. Willdan is assisting with administration of HUD-funded programs such as Neighborhood Stabili- zation Program and HOME lnvestment Partnership Program - in particular, facilitating the NSP1 brant closeout process.
Contract Planning Services, City of Redlands, California. Project Manager responsible for overall project manage- ment and oversight for interim staffing resources provided to the City. Staff planners assist with current planning and other planning activities.
On-Catt CEQA/NEPA Planning Services, City of Claremont, California. Project Manager responsible for overall pro- ject management and oversight fot. ggq4r/NEPA documentation services necessary to implement the City's planned developments. Willdan's planning project managers prepare environmental documents pursuant to CEQA and NEPA and other environmental documentation or technical studies and assist with securing and complying with required regulatory permits. The range of environmental documents encompasses initial studies, nega- tive/mitigated negative declarations, and environmental impact reports pursuant to CEQA, categorical exclusions, environmental assessments/findings of no significant impacts, and environmental impact statements pursuant to NEPA.
Contract Planning Services, City of Long Beach, California. Project Manager responsible for overall project man- agement and oversight for staffing resources provided to the City. Staff planners assist with current planning, ad- vance planning, special projects planning, development project review, entitlement processing, CEQA document preparation and review, historic assessments, community outreach, and other long-range planning activities.
Contract Planning Services, City of Cudahy, California. Project Manager responsible for overall project manage- ment and oversightfor staffing resources provided to the City. Willdan provides full-time contract planning ser- vices for the City's Planning Division as well as for lnterim Community Development Director.
Contract Planning Services, City of Hawaiian Gardens, California. Project Manager responsible for overall project management and oversight for staffing resources provided to the City. Staff planners assist with resolving parking issues related to the Hawaiian Gardens Casino and its operations; disposition of RDA parcels; producing flyers and ffi
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brochures; overseeing City improvement projects such as skate par( sidewalk, and fleet replacement plans; and other projects as assigned.
Contract Planning Services, City of South Gate, California. Project Manager responsible for overall project man- agement and oversight for staffing resources provided to the City. Staff planners assist with day-to-day current planning activities, design review, entitlement processing, counter assistance, and environmental review. Willdan is providing on-call planning services - including contract staff augmentation - to assist the planning division with general current planning activities.
On-Call Current Planning Services, City of Elk Grove, California. Project Manager responsible for overall project management and oversight of planning services provided to the City. Assigned planners will be responsible for on- call current planning services for all types of projects requiring entitlements, including - but not limited to - condi- tional use permits, variances, design reviews, rezones, zoning and general plan amendments, and tentative subdi- vision maps.
Contract Planning Services, County of Sacramento, California. Project Manager responsible for overall project management and oversight for staffing resources provided to the City. Staff planners assist with current planning, advance planning special projects planning, and environmental review. ln addition, staff provides on-call environ- mental planning services.
On-Call Planning Services, City of El Monte, California. Project Manager responsible for overall project manage- ment and oversight of on-call planning services provided to the City. Contract planning services emphasize d'scrg- tionary case processing and long-rang-e advanced plahning programs. Prolrams.involved la'nd use planning; com- plex land use development projects; general administration of City-initiated planning work and studies; conceptual plans; land use entitlement applications; general plan, specific plan, and zoning code updates and map amend- ments; and initial studies under the California Environmental Quality Act and related environmental documents.
Associated staff reports, resolutions, and ordinances were prepared and presented as needed.
Special Proiect Planning Services, City of Artesia, California. Project Manager responsible for overall project man- agement and oversight of on-call planning services provided to the City. Contract planning services encompass re- viewing and processing land use entitlement applications; preparing general plan text or map amendments; pre- paring or amending specific plans; preparing zoning code text or map amendments; and preparing related environ- mental studies. Performance of these responsibilities requires expertise and knowledge in general plan compliance and implementation, CEQA/NEPA conformance, project management, and general planning procedures. ffi
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Fernando Lopez
Rehabilitation Housing Coordinator
Profile Summary
Education:
Certification:
Experience:
BS, Management and Human Resources
Section 8 Housing Quality Standards
Lead Based Paint Visual Assessment, U.S. Department of Housing and Urban Development Addressing Lead Based Paint in FederallyAssisted Housing PC 832 - Powers of Arrest, State of California Commission on Peace Officer Standards and Training 25 Years
Mr. Fernando lopez possesses in-depth expertise in community development and residential and commercial re- habilitation programs. His experience encompasses administering public agency housing and economic develop- ment programs, managing grant funding, and preparing reports submitted to the U.S' Department of Housing and Urban Development, State of California Department of Housing and Community Development, and various City Councils.
public Assistance.Programs Administration, County of Los Angeles Department of Public Social Services, Los An- geles, California. eligi[ility Worker ll responsible for assisting with the County's public assistance programs. lnvesti- lated and resolved client issues with public assistance cases. Screened and processed annual certification for ben- efits. Worked with outside agencies to resolve client case issues. Served as a liaison between the Los Angeles County Department of Public and Social Services and the Tribal Temporary Assistance for Needy Families Program.
Reviewed program time limit data, reviewed case information, prevented duplicate aide, and reported fraudulent activity for further investigation. Explained program provisions of the various public assistance programs such as Cat Works, Cal Fresh; Medical, and the Homeless Prevention Program, explained applicable federal and state regu- lations and County policies. Reviewed and analyzed financial and eligibility data to determine initial or continuing eligibility for one or more public assistance programs. Worked with outside agencies and personnel to ensure pro- gram compliance.
Housing and Economic Development Program Administration, City of EI Monte, California. Housing Manager re- sponsible for program administration for the City's Housing and Economic Development programs utilizing federal and state funding such as Community Development Block Grant, HOME lnvestment Partnership Emergency Solu- tions Grant, and CA HOME. Managed St.5 million grant funding, prepared reports submitted to the U.S. Depart- ment of Housing and Urban Developmen! State of California Department of Housing and Community Develop- ment, and the City Council. Conducted community meetings and presentations, provided leadership and guidance to City departments, grant recipients, program participants, consultants, and City staff. Managed design consult- ants, procurement, bidding, contracting, construction administration, and post-construction evaluations. Served as a Coordinator in partnershr:p with the Los Angeles Homeless Services Authority to conduct the Greater Los Angeles Homeless Count.
Rehabilitation and Rental Assistance programs Administration, city of Pico Rivera, california. comm:unity & Eco- nomic Development Senior Supervisor responsible for assisting with administration of Pico Rivera's Residential Re- habilitation program, Commercial Rehabilitation Program, and Section 8 Rental Assistance Program. Monitored activities related to operation of the Housing Choice Voucher Program, including eligibility determination, con- tracting, inspections, rent reasonableness, contract maintenance, and case management. Monitored for program compliance with SEMAp, MTCS/P|C, and other program mandates. Completed CAPER, HOME, and CDBG reports submitted to the U.S. Department of Housing and Urban Development and State of California Department of Hous- ing and CommunitY DeveloPment.
Various Housing programs Administration, City of Alhambra, California. Housing Project Manager responsible for assisting with development, planning, implementation, and administration of the Housing Division's goals and ob- jectives. Administered the ciiy,s Residential Rehabilitation, Commercial Rehabilitation, and FirstTime Homebuyer Relevant ect Ex nence
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Programs; Acquisition Rehabilitation Projects; and Affordable Housing Development. Managed design consultants, procurement, bidding, contracting, construction administration, and post-construction evaluations. Provided assis- tance with various reports submitted to the U.S. Department of Housing and Urban Development and State of Cali- fornia Department of Housing and Community Development. Monitored and ensured compliance with federal and state regulations. Provided leadership and supervision to Housing Division staff.
Various Housing Programs Administration, City of Huntington Park, California. Property Rehabilitation Specialist responsible for administering the City's Residential Rehabilitation, Commercial Rehabilitation, Minor Home Repair Program, Pride Award, and FirstTime Home Buyers Programs. Reviewed property rehabilitation applications for HOME and CDBG funding eligibility. Prepared City Council staff reports; developed the City's Rehabilitation Pro- gram Guidelines; prepared promissory notes, deeds of trust, and requests for proposals; serviced existing deferred loans; reconveyed propefi interest; and subordinated existing deferred loans. Proactively marketed City programs to the public via mailings, presentations, and community outreach.
Section 8 Housing Qualiry Standards lnspections, Baldwin Park Housing Authority, Baldwin Park, California.
Housing lnspector responsibte for conduction initial, annual, and move-out Section 8 Housing Quality Standards inspections. lssued correction letters and obtained HQS compliance from landlords, tenants, and property manag- ers. Conducted rent reasonableness surveys and visual assessments and obtained lead hazard clearance pursuant to 24 CFR Part 35. Worked closely with property owners, tenants, and property managers to ensure decent safe, and sanitary housing conditions to Section 8 program participants. Assisted Property Rehabilitation Program appli- cants in determining the scope of property rehabilitation necessary to upgr:ade their homes to compliance stand- ards. Obtained speiifications and price quotes from contractors and architects relatbd io the Property Behabilita- tion Project and prepared cost estimates, work-write ups, and reports.
Code Compliance, City of Baldwin Park, California. Code Enforcement Officer responsible for reviewing and inves- tigating complaints related to zoning, property maintenance, public safety, and land use ordinance regulations.
Conducted property inspections; issued correction notices, stop work orders, and citations; and made regular con- tact with property owners and occupants.
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Jane Freij
Labor Compliance Administrator (optional)
Profile S
Education:
Certification:
Experience:
BA, Linguistics, University of Kansas
Litigation/Corporations, Attorney Assistant Training Program, University of California, Los Angeles 30 years
Ms. Jane Freij possesses a proven record of profitability achieved through comprehensive and effective manage- ment oftime and budget. Key areas of expertise include project needs analyses, scheduling and budgeting, con- tract administration/negotiation, legal documentation, policy and procedure development, and writing and edit- ing. Ms. Freij provides oversight of labor compliance monitoring services for various federally-funded projects un- der FHWA, FTA, HUD, and EPA. She is familiar with the FHWA federal funding administration process from field review and request for authorization to final invoicing and has specialized training in the reporting requirements and fraud detection and prevention procedures for federally funded projects as well as CDBG Program labor com- pliance requirements.
Ms. Freij served as a Contract Administrator responsible for developing and negotiating contracts for products and services, monitoring and enforcing contractual compliance, serving as risk management liaison, and managing a multi-state ticensin! pioject for ai energy services iubsidiary. fus.lre'rj's'background encompassei a strong legal background - with paralegal and senior paralegal experience in the areas of real estate, land development, and contract law litigation.
Relevaht ce
Affordable Housing Program, Snyder Langston Residential, los Angeles, California. Consulting Labor Compliance Officer responsible for monitoring contractor compliance for eight major housing projects, both rehabilitation and new construction, in downtown L6s Angeles valu€d at over 5250 million. Willdan provided independent third-party labor compliance oversight, Section 3 enforcement, and local hire tracking and reporting services pursuant to the requirements of U.S. Housing and Urban Development grants for affordable housing construction and state and local requirements. Services entail receiving and reviewing contractor document submittals in support of certified payrolls; entering data into the City's LCPtracker electronic payroll and the State Department of lndustrial Relations databases; forwarding documentation to the City of Los Angeles; and providing guidance to subcontractor person- nel regarding compliance requirements. Compliance coordination efforts involved the City of Los Angeles Housing and Community lnvestment Department and the Housing Authority for the City of Los Angeles and multi-jurisdic- tional oversight by local, county, state, and federal authorities.
CDBG Program Related Labor Compliance Administration, Various Cities, California. Contract Labor Compliance Administrator responsible for providing supervisory federal and state labor compliance services for CDBG funded projects administered by the U.S. Department of Housing and Urban Development and the Los Angeles County Community Development Commission for:
. City of Cerritos
. City of Commerce
. City of Grover Beach
. City of Hawaiian Gardens
r City of La Mirada
, City of La Puente
. City of Lakewood
. City of Lawndale
. City of Los Alamitos
. City of Maywood
. City of Paramount
. City of Pico Rivera ,
. City of Ridgecrest
. City of Rosemead
City of Sierra Madre
City of South El Monte
City of South Gate
City of Temple City
City of Wtrittier
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ADA Park Accessibility Program, City of Cerritos, California. Labor Compliance Officer for the on a multi-year pro- gram responsible for monitoring contractor compliance for upgrading accessibility features and playground surfac- ing at all City parks. The projects - funded by Community Development Block Grants - require coordination with the Los Angeles County Community Development Authority for labor compliance and Section 3 compliance moni- toring and enforcement.
CDBG Program Funded Infrastructure and Park Improvements, Various Cities, California. Labor Compliance Of- ficer responsible for monitoring contractor compliance for a variety of citywide infrastructure and park improve- ments, including:
. Annual Citywide Street lmprovement Program, City of Hawaiian Gardens, California - CDBG funded im- provements with annual costs ranging from 5200,000 to over 5400,000 r Lee Owens Park, City of Whittier, California - High-profile complex park renovation with a construction cost of S1.4 million and involving over a dozen subcontractors . Pio Pico Park lmprovements, City of Pico Rivera, California - 5600,000 improvement project using CDBG funds. (June 2019 - March 2020)
. Citywide ADA Sidewalk lmprovements, City of Pico Rivera, California - sidewalk upgrades to comply with the American with Disabilities Act on a citywide scale with construction valued at 5260,000 . , S!ef!'a Vista and Memorial Parks ADA lmprovements, City of Sierr_a Mai19, California. P1*wi.!e upgrades to iomply with ttle American with Disabilities Act with impr6vernents Valued at 5134.000 and funding ad- ministered by LACDA
Burns Community Center, City of Lakewood, California. Consulting Labor Compliance Officer responsible for labor compliance and Section 3 monitoring and enforcement activities, including a subcontractor training seminar. The CDBG-funded renovation and rehabilitation project has a construction value of 52 million and entailed compliance for multiple subcontractors.
Crossings at Cherry Orchard Affordable Housing, Snyder Langston Residential, Anaheim, California. Labor Com- pliance Officer hired by the developer to monitor labor compliance and Section 3 activities of three dozen subcon- tractors during construction of a 45-unit affordable housing project. The S27 million project funded by the U.S. De- partment of Housing and Urban Development required extensive Section 3 hiring/subcontracting.
Multiple Federal Highway Administration Program lnfrastructure lmprovements, Various Municipalities, Califor' nia. Labor Compliance Office responsible for providing on-call supervisory labor compliance services for Federal Highway Administration funded projects for:
r City of Baldwin Park . City of Lakewood ' City of Rolling Hills Estates . City of Calabasas . City of Maywood ' City of Rosemead r City of Coachella . City of Monterey Park ' City of South Gate . City of Commerce . City of Paramount ' City of South Pasadena . City of Hawaiian Gardens . City of Pico Rivera ' City of Thousand Oaks . City of Huntington Park . City of Placentia ' City of Westlake Village . City of La Cafrada Flintridge . City of Pomona ' City of Whittier . City of La Mirada ' City of Rancho Palos Verdes
proposition 84 Funded lmprovements Labor Compliance Administration, Various Municipalities, California. Con- sulting Labor Compliance Officer responsible for project management and supervisory labor compliance monitor- ing for various Los Angeles County municipalities.
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SectionF-ProposalFee
Willdan proposes the below fee estimates to provide Housing Rehabilitation Program development and bilingual implementation services to the City of La Verne for a fixed three-year period upon execution of the agreement.
The total not-to-exceed fee for tasks required is 596,750 per year, excluding one-time costs (or up to the federally allowable limit for delivery service costs for direct/indirect housing rehabilitation program costs, as applicable).
Funding availability information through ARPA for this project is limited in the City's Request for Proposals. As such, proposed costs may be negotiable.
Cost Esti mate - Genera I Ad mi nistration/Reportin g
Project Scope
Program Development
Marketing Plan
lmplementation
Staff Hourly Rates
Our hourly breakdown is provided below.
Team Member
Key Task
Program design
Policy/processes development
lmplementation plan
Development, translation, and rollout
Client file administration (individual housing rehab project files - approximately 45 to 65 hours per case from open to close dependent upon projgct size)
'Regulatory administrative adherence fu.ncti6ns ' "
Other tasks as applicable
Onsite services will be provided two
V,qto
$s,s80
Not-to Exceed
$96,720 per year
per week at 12
Hourly Rate
Total Cost
t
i
Project Role
Salvador Lopez Jr. '!
..**""*..---.*-.-:
$1 9sPrincipal-in-Charge
Quality Assurance Manager
Maria ARPA Program Administrator
Housing Rehabilitation Coordinator
Richelle Tague Grant Analyst
Helen Jones, CCA, CFE Grant Management and Housing Analyst Optional Labor Compliance Team Members
Team Member Project Role
Labor Compliance Administrator
155
105
125
115
105
10s I
120
120
Reimbursable Expenses
Willdan will invoice the City for reimbursable out-of-pocket expenses such as postage, travel, mileage (current pre- vailing rate), and photocopying (currently $.06 per copy). Any additional expenses for reports or outside services cd .4r .ry*
Fernando Lopez
Grant AnalystRobert Quaid, CPA
j
:r Grant Management and Housing AnalystRina Galit
,lane Freij
Labor Compliance Coordination SpecialistPerez
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will be billed to the City. Charges for meeting and consulting with counsel, City staff, or other parties regarding ser- vices not listed in the scope of work will be at our then-current hourly rates. ln the event a third party requests any documents, Willdan may charge such third pafi for providing said documents in accordance with Willdan's appli- cable rate schedule.
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Section G - Availability
Willdan's team members are available to begin work upon receipt of the notice to proceed. lndividual team mem- ber availability for the project is listed below.
Team Member Name Project Role
Jennifer Maria
Support Team
Richelle Tague
Labor Compliance Team (optional)
Freij (optional)
Days and Hours
Available at City Hall
Administrative Team
. ARPA Program Manager
iMondaVs
and Wednesday
l9 a.m. to 3:30 p.m.
Salvador Lopez Jr. . Principal-in-Charge
. Quality Assurance Manager les
rueeded
Onsite Team
Fernando Lopez . Rehabilitation Housing Coordinator lAs Needed Robert Quaid, CPA . Grant Analyst Needed
Needed. Grant Analyst
Flelen Jones, CCA, CFE . Grant and Housing Analyst
NeededRina Galit . Grant Management and Housing Analyst . Labor Compliance Administrator Needed
NeededPerez . Labor Compliance Coordination Specialist
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Section H - Conflict of lnterest Statement
To the best of our knowledge, Willdan does not have any financial, business, or other relationship with the City that may have an impact upon the outcome of this contract.
To the best of our knowledge, Willdan is not currently contracting with any clients who may have a financial inter- est in the outcome of the contract.
lf either of these situation changes and Willdan becomes aware of any conflict as defined above, we will immedi- ately notify City staff.
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May 2, 2022 City Council Meeting
CITY OF LA VERNE
CITY COUNCIL AGENDA
Monday, May 02, 2022 - 6:30 p.m.
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
The Council Chambers will be opened to the public at 6:00 p.m. To facilitate public participation for those who do not wish to attend in person, the meeting will still be made available virtually to residents. Below are the following opportunities on how to participate:
1) View the meeting through the City’s website at www.cityoflaverne.org and click on the green “Council Meeting Live Stream” button.
2) Individuals can email their comments to the Assistant City Clerk at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public com ments submitted by emails or any other format to the City are public records that will be made available for public viewing. 3) Individuals who wish to share their comments directly during the meeting may do so by emailing the Assistant City Clerk at [email protected] with their phone number and the item(s) they wish to speak on. Requests will be accepted before and throughout the meeting and staff will call you back at the appropriate time. Once i tems are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3- minutes is set for all public comments.
4) If you wish to participate via Zoom, you will need to register at https://us02web.zoom.us/webinar/register/WN_ntJxP7lVRcOPzERey0vvJA before 5:00 p.m. on Monday, May 2, 2022, and please be aware that space is limited. You will have the ability to watch the meeting in re al time and raise your hand to request to comment as appropriate on the current agenda item(s). Once it is your turn to speak, you will be brought into the meeting and have the ability to turn your video on when called upon.
Tim Hepburn, Mayor
Muir Davis, Mayor Pro Tem
Robin Carder, Council Member
Rick Crosby, Council Member
Wendy M. Lau, Council Member
www.cityoflaverne.org
(909) 596-8726 - Phone
(909) 596-8740 - Fax
City Hall Council Chamber
3660 D Street
La Verne, CA 91750
AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 2
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Council Member Lau, Council Member Crosby, Council Member Carder, Mayor Pro Tem Davis and Mayor Hepburn.
4. PRESENTATIONS
Damien High School Basketball 2022
- The Damien High School Basketball team finished the
regular season with a record of 26– 2 and became t he Baseline League champions. The team qualified for the prestigious Open Division playoffs, the highest honor in basketball playoffs.
Following the Southern Section Open Division playoffs, the team qualified for the CIF St ate Division I playoffs where they went 4- 0, defeating Clovis North to bring home the CIF State Division I championship. The team was led by senior captain RJ Smith, who was named Baseline League MVP and San Gabriel Valley Player of the Year. In addition t o Smith, the Spartans got extraordinary contributions from seniors, Kaleb Smith, Bradley Xie, and Spivey Word and Junior Jimmy Oladokun. Each was named All Baseline League honorees. The team was coached by Mike LeDuc, who, in December, reached a career mi lestone winning his 1000 th game and was
recently named California State Coach of the Year. The team was assisted by Darin Zabel, Eric Johnson, Andre McLean, David Ng, and Alex Arredondo. Below are the team players:
Jacob Allen Lucas Arrieta Elijah Brown Caiden Brown
Xavier Clinton Aston Edwards Nathaniel Garcia Pierce Hagan Chris Obiekea Jimmy Oladokun Rolan Serna Jacob Regalado-McKinn Sam Slezak Kaleb Smith Spivey Word Randolph “RJ” Smith Jr.
Bradley Xie Malcolm Windross
San Gabriel Valley Mosquito & Vector Control District Presentation - Levy Sun from the San Gabriel Valley Mosquito & Vector Control District will update the Council on mosquito and virus activity, along with tips to stay more bite-free this year.
Presentation of Proclamation proclaiming the Month of May of 2022 as Asian American and Pacific Islander Heritage Month celebrating the many notable contributions of Asian and Pacific Island Americans who have enriched our nation’s history.
5. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS (Any person who wishes to make a brief announcement of a future community event that is open to the general public may do so at this time.)
AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 3
6. CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.)
a. City Council Minutes of the Regular and Adjourned meetings of April 18, 2022, to be received and filed.
b. Staff recommends approval and passage of the following Resolutions:
Resolution No. 22 -18 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DECLARING ITS
INTENTION TO APPROVE THE ANNUAL REPORT OF THE OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT WHICH INCLUDES A BUDGET AND REESTABLISHES THE BOUNDARIES AND ASSESSMENT FORMULA FOR THE 2022 - 2023 FISCAL YEAR AND SETS A PUBLIC HEARING ON THE MATTER - An annual public hearing is required to consider the Annual Report of the Old Town La Verne Business Improvement District (OTLVBID) and has been scheduled for May 16, 2022. At said hearing, the City Council will be requested to 1) Receive and file a report of the OTLVBID prior year activities. 2) Approve the proposed OTLVBID 2022 -2023 Annual Budget and incorporate i t into the City Budget. 3) Approve re -establishment of the District boundaries and assessment formula.
Community Development Director Scherer Staff recommends that the City Counc il adopt the Resolution No.22 -18, declaring its intention to approve the OTLVB ID Annual Report and sets a public hearing on the matter for May 16, 2022.
7. PUBLIC HEARINGS
a. 2022-23 Paramedic Service Fee - The City's voter approved Paramedic Service Fee requires an annual hearing in order to consider a rate change. The monthly fee i s subject to an annual adjustment for a rate change based on the Consumer Price Index.
STAFF RECOMMENDATION: The City Council should adjust the monthly paramedic service fee from $5.58 to $5.91 and
approve Resolution No. 22- 19, adopting the
Paramedic Service Fee for Fiscal Year 2022-23.
Resolution No. 22 -19 - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, ADOPTING THE PARAMEDIC
SERVICE FEE FOR FISCAL YEAR 2022-23.
AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 4
b. Public Hearing for the Vacation o f a City of La Verne Public Utility Easement Located at 1941 N. White Avenue - On April 4, 2022, the City Council set the Public Hearing to consider vacation of a City of La Verne Public Utility Easement located at 1941 N. White Avenue for May 2, 2022, and directed staff to post the appropriate noticing pursuant to the Streets and Highways Code.
STAFF RECOMMEDATION: The City Council should hold the public hearing for vacation of the public utility easement located at 1941 N. White Avenue and approve Resolution No. 22-20,
vacating the subject utility easement and authorizing
staff to record the quitclaim deed and resolution with
the Office of the County Recorder.
Resolution No. 22 -20 - A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, COUNTY OF
LOS ANGEL ES, STATE OF CALIFORNIA,
VACATING THE EASEMENT FOR PUBLIC UTILITY
AND STORM DRAIN PURPOSES RESERVED
ACROSS THAT PORTION OF “G” STREET AS
VACATED BY RESOLUTION No 67 -61 OF THE
CITY OF LA VERNE, WITHIN THE CITY OF
LA VERNE MORE PARTICULARLY DESCRIBED IN
THIS RESOLUTION.
c. 2022 Comprehensive Fee Schedule - The City’s Comprehensive Fee Schedule is reviewed each year in conjunction with the annual budget process. Adjustments are made to reflect changes in the cost of services in accordance with State and local law.
STAFF RECOMMENDATION: The City Council should open the public hearing and continue hearing to Monday,
May 16, 2022 at 6:30 p.m. City Council
meeting to allow Staff additional time to
prepare the City’s Comprehensive Fee
Schedule for Council consideration.
AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 5
8. OTHER MATTERS
Housing Rehabilitation Program - American Rescue Plan Act (ARPA) - The City Council conceptually approved a Housing Rehabilitation Program using Community Development Block Grant (CDBG) in October of 2019. Due to the COVID -19 pandemic, this program was never implemented. In March of 2021, funding was received via the American Rescue Plan Act (ARPA), which the City Council supported the recomm endation to allocate $500,000 to a Housing Rehabilitation Program.
Staff is asking for direction from the City Council to determine eligibility requirements and eligible repairs for the administering of the Housing Rehabilitation Program. Staff is also proposing that the City enter an agreement with Willdan Engineering to administer a Housi ng Rehabilitation Program using American Rescue Plan Act (ARPA) funding.
STAFF RECOMMENDATION:
The City Council should adopt Resolution Number
22-21, approving a contract with Willdan Engineering
to design and administer the program (Attachment A:
Professional Services Agreement) and give staff the
direction to move forward with the creation of the
ARPA funded Housing Rehabilitation Program
($500,000).
Resolution No. 22 -21 - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AUTHORIZING AN AGREEMENT
WITH WILLDAN ENGINEERING FOR HOUSING
REHABILITATION PROGRAM CONSULTING
SERVICES.
9. PUBLIC COMMENTS/ORAL COMMUNICATIONS - This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Please email your public comment to the Assistant City Clerk at [email protected]
. Your public comment will be shared with the
City Council and included as part of the permanent record. If you wish to speak, email your phone number and staff will call you back. There is a 3-minute time limit on public comments.
AGENDA, La Verne City Council Meeting, Monday, May 02, 2022, Page 6
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS - Each Council Member may address the Counc il and public on matters of general information and/or concern. Thi s is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION:
a. The City Council will also meet in a closed session with legal counsel to determine whether or not to initiate litigation pursuant to Government Code §54956.9 (d) (4). One potential case.
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
b. The City Council will convene in a closed session, pursuant to Government Code §54956.9 (a), to discuss Arcadia, et al. v. So. Cal. Edison Corp., Santa Barbara Superior Court Case No. 20 CV 02026 for the following purpose:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Mayor Pro Tem Davis will not participate due to his employment with Southern California Edison.)
12. ADJOURNMENT.
THENEXT REGULAR MEETING of the La Verne City Council
is on Monday, May 16, 2022
ADVISORY STAFF
____ Robert Russi, City Manager
____ JR Ranells, Assistant to the City Manager
____ Robert Kress, City Attorney
____ Lupe Gaeta Estrella, Assistant City Clerk
____ Shawn Igoe, Public Works Director
____ Eric Scherer, Director of Community Development
____ Marla Pendleton, Finance Director
____ Colleen Flores, Police Chief
____ Christopher Nigg, Fire Chief
____ Yvonne Duran, Community Services Manager
____ Cody Howing, City Engineer
Posting Statement: On Tuesday, April 26, 2022, a true and correct copy of this Agenda was posted on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at cityoflaverne.org.
La Verne Bites Back
San Gabriel Valley Mosquito & Vector Control District
Preventing mosquito-borne disease outbreaks
Levy Sun, Communications Director
Mosquitoes are small
Crane flies are large and don’t bite
Mosquito
Mosquitoes in La Verne
1. Native Culex mosquitoes prefer to bite birds
2. Culex mosquitoes can spread West Nile virus
(“Bird disease”) when they bite
a. Flu-like symptoms for 1 in 5 people infected
b. Central nervous system affected for 1 in 150
people infected
Mosquitoes in La Verne
1. Invasive Aedes mosquitoes prefer to bite people
2. Aedes make outbreaks of Zika, yellow fever, dengue
fever, and chikungunya possible
3. Bites all day from dawn to dusk
A bottle cap of water is enough to attract
mosquitoes!
One bad swimming pool =
3 million mosquito a month
The Bite Back Program
Build healthier, bite-free neighborhoods in your city
To start a Bite Back Group with your neighbors
www.BiteBackChampion.org
Vector Control Work in Your City
Tip, Toss, and Protect
•Tip stagnant water from containers weekly
•Toss unused containers
•Protect with insect repellent
•DEET
•Oil of lemon eucalyptus (or PMD)
•Picaridin
•IR3535
•Submit a Tip to 626-814-9466 or
www.SGVMosquito.org