Agenda packet, regular meeting, first session — La Verne City Council, August 1, 2022

Agenda And Agenda Packet
CITY COUNCIL AGENDA 2022-08-01 18-30.PDF
CITY COUNCIL AGENDA PACKET 2022-08-01 18-30.PDF
Minutes
CC MINS 2022-08-01 (REGULAR).PDF

1. Documents:

2. Documents:

CITY OF LA VERNE

CITY COUNCIL AGENDA

Monday, August 01, 2022 - 6:30 p.m.

La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750

In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

To facilitate public participation for those who do not wish to attend in person, the meeting will still be made available virtually to residents. Below are the following opportunities on how to participate:

1) View the meeting through the City’s website at www.cityoflaverne.org and click on the green “Council Meeting Live Stream” button.
2) Individuals can email their comments to the Assistant City Clerk at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing. 3) Individuals who wish to share their comments directly during the meeting may do so by emailing the Assistant City Clerk at cityclerk@cityoflav erne.org with their phone number and the item(s) they wish to speak on. Requests will be accepted before and throughout the meeting and staff will call you back at the appropriate time. Once items are considered by the City Council, no further public co mment on that matter will be accepted. A time limit of 3- minutes is set for all public comments.
4) If you wish to participate via Zoom, you will need to register at https://us02web.zoom.us/webinar/register/WN_99Q6RB9xTh2xa0mLWBKE8w before 5:00 p.m. on Monday, August 1, 2022, and please be aware that space is limited. You will have the ability to watch the meeting in real time and raise your hand to request to comment as appropriate on the current agenda item(s). Once it is your turn to speak, you will be brought into the meeting and have the ability to turn your video on when called upon.

Tim Hepburn, Mayor
Rick Crosby, Mayor Pro Tem
Wendy Lau, Council Member
Steve Johnson, Council Member
Meshal “Kash” Kashifalghita, Council Member

www.cityoflaverne.org
(909) 596-8726 - Phone
(909) 596-8740 - Fax
City Hall Council Chamber
3660 D Street
La Verne, CA 91750

AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 2

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Council Member Lau, Council Member Johnson, Council Member, Kashifalghita, Mayor Pro Tem Crosby, and Mayor Hepburn.

4. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS (Any person who wishes to make a brief announcement of a future community event that is open to the general public may do so at

this time)

5. CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.)

a. City Council Minutes
of Regular and Special meetings of July 18, 2022, to be received and filed.

b. Register of Audited Demands for the following:

Fiscal Year 2021-22
 In the amount of $962,185.06 dated July 14, 2022
 In the amount of $133,050.44 dated July 21, 2022

Fiscal Year 2022-23
 In the amount of $1,129,046.50 dated July 14, 2022
 In the amount of $1,525,418.52 dated July 21, 2022

Interim Finance Director Yelton recommends approval of the Register of Audited Demands.

c. Declaration of Surplus Property - Certain vehicles and eq uipment have been depreciated through the equipment fund and scheduled for replacement. Each unit is no longer useful or is ineffective for current operational requirements. Each will become surplus to the city’s operational needs and should be disposed per Administrative Regulation No. 606. This action is not considered a “Project” under the definition of the California Environmental Quality Act (CEQA) and is therefore not subject to CEQA review.

Public Works Director Igoe recommends that the City Cou ncil declare the vehicles and equipment identified in Attachment A as surplus to the C ity’s needs and further recommends that the staff be directed to sell each in a fair and equitable manner per Administrative Regulation No 606.

AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 3 d. Staff recommends approval and passage of the following Resolutions:

1.Resolution No. 22-61 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE FINAL MAP FOR PARCEL MAP 83440, (CASE NO. 66 -21TPM), A REQUEST T O SUBDIVIDE THE PARCEL AT 1350 3 RD STREET - On July 6, 2021 the Development Review Committee (DRC) approved Tentative Parcel Map No. 83440 (Case 66- 21 TPM) to subdivide a single parcel into two new parcels. This proposed configuration will allow the owner of the property (David and Margaret Home Inc.) to separate a portion of the existing parcel for the purpose of a lease agreement with Cedar Springs LP.

City Engineer Howing recommends that the City Council adopt Resolution No. 22 -61, approving the Final Pa rcel Map No. 83440 and direct staff to sign the map as to its conformance with the Subdivision Map Act and City Municipal Code.

2. Resolution No. 22 -62 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE ADOPTION OF THE MULTIPLE EMPLOYER OPEB/PENSION 115 TRUST

ADMINISTERED BY SHUSTER ADVISORY GROUP, LLC AND REPEALING RESOLUTION NO. 22 -33 - On June 20, 2022, Council approved Resolution 22- 33 authorizing the execution of an agreement to transfer the OPEB/Pension 115 Trust to Shuster Advisory Group, LLC. As part of this process, the City became aware that there were some minor language changes that need to be included in the Resolution due to requirements by PARS and US Bank. Resolution 22 -62 is solely an update to the language in the previously approved resolution and does not make any changes to the agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company that were approved through Resolution 22-33.

Assistant City Manager Ranells recommends that the City Council adopt Resolution 22-62 authorizing the City Manager to execute agreements to transfer administration of the City’s Other Post Employee Benefits (OPEB)/Pension 115 Trust to Shuster Advisory Group, LLC (“Shuster”) and Funds’ assets to Charles Schwab Trust Bank (“Schwab”), and Alta Trust Company (“Alta”) as the Directed Trustee.

It is further recommended that the City Council authorize that the trustee and discretionary advisory services of U.S. Bank Nat ional Association (US Bank) be assigned to Alta and Shuster respectively. Resolution 22 -62 provides the following actions:

1. The City Council hereby adopts the Shuster Multiple Employer OPEB/Pension 115 Trust, effective June 20, 2022; and

2. The City Counc il hereby authorizes the terminati on of the City of La Verne PARS 115 Trust – OPEB Prefunding Program and Pension Rate Stabilization Program, all services, administration, and investment contracts with Public Agency Retirement Services (“PARS”) and US Bank, N.A.; and

3. The City Council hereby appoints the City Manager, or his/her successor or his/her designee as the City’s Administrator for the Trust; and

4. The City’s Administrator is hereby auth orized to execute the legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City’s participation in the Trust and to maintain compliance with any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City’s Trust.

AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 4 Resolution No. 22 -63 - A RESOLUTION OF T HE CITY COUNCIL OF THE CITY OF

LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE

EXECUTION OF AN AGREEMENT WITH MAJESTIC CYCLING FO R THE LA VERNE GRAND PRIX EVENT - The City Council is requested to consider a street closure for the La Verne Grand Prix event. Majestic Cycling has submitted a request to use portions of Wheeler Avenue, Wright Avenue, Fairplex Drive, Yeager Avenue, and Pu ddingstone Drive for a cycling race on Sunday, August 14, 2022 between the hours of 7:00 a.m. to 4:00 p.m.

Community Development Director Scherer recommends that the City Council adopt Resolution No. 22-63 authorizing the City Manager to execute the Agree ment with Majestic Cycling permitting the cycling race on specified streets.

6. OTHER MATTERS

a. Contract for Car Shows in Old Town La Verne
- The City Council is asked to consider a
new three- year agreement with Flying Deuces for the two cars shows he ld in Old Town La Verne. This is a renegotiated agreement with the same promoter as the previous agreement is now expired. In addition, the Council will review the financial cost to the City for these events, and will consider appropriating the necessary funds.

STAFF RECOMMENDATION: The City Council should either:

Appropriate the necessary funds to cover the costs
associated with having the November 19, 2022 event
($14,500) and approve the draft Exclusive Franchise
Agreement with future events becoming part of the
adopted City Budget; or

Provide staff with further direction on how much the
Council wishes to financially support the event so that staff can go back and renegotiate with the Promoter
and return to the Council with a modified Agreement.

This most likely means that the November 19, 2022
event cannot occur.

b. Homeless Outreach Proposal
- During the fiscal year 2021- 2022, the City of La Verne received funding from the American Rescue Plan Act to be expended as categorized within the Act. The City appropriated $300,000 to be utilized by the Department to provide resources, education, enforcement, and maintain the quality of life dealing with our homeless community.

Staff created a plan to expend those resources effectively and efficiently and support a Homeless Outreach Support Team (HOST). The HOST team will incorporate various stakeholders within the local area to aid in offering shelter and mental health resources.

STAFF RECOMMENDATION: The City Council should approve the appropriations fr om the American Rescue
Plan Act of $300,000, and proceed with the
plan detailed within the Staff Report, and
direct Staff to proceed with amending the
mentioned ordinances to be brought back
before council on a later date.

AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 5

c. City Council Committee Assig nments – In conjunction with the changes to the City Council as a result of the June 7, 2022 Election, attached is a list of committee assignments for Council to review and identify new Council Members to serve as representatives.

STAFF RECOMMENDATION: The City Council should review the list of assignments and provide direction to fill vacancies to
certain committees.

7. PUBLIC COMMENTS/ORAL COMMUNICATIONS - This is the time set aside for anyone wishing to address the City Council on items not listed in an y other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discus sion at a later date. Please email your public comment to the Assistant City Clerk at [email protected]
. Your public comment will be shared with the
City Council and included as part of the perm anent record. If you wish to speak, email your phone number and staff will call you back. There is a 3-minute time limit on public comments.

8. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS - Each Council Member may address the Council and public on matters of general information and/or concern. Thi s is also the time for Council Members to report on conferences and/or meetings they have attended.

9. CLOSED SESSION:

The City Council will meet in Closed Session pursuant to Government Code Section 54957.6 for the following:

Conference with Labor Negotiators

Negotiators: City Manager, Assistant City Manager, and City Attorney

Employee Organization(s): La Verne Firefighters’ Association

AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 6

10. ADJOURNMENT

THENEXT REGULAR MEETING of the La Verne City Council
is scheduled for Monday, August 15, 2022, at 6:30 p.m.

ADVISORY STAFF

____ Robert Russi, City Manager
____ JR Ranells, Assistant City Manager
____ Robert Kress, City Attorney
____ Lupe Gaeta Estrella, Assistant City Clerk
____ Shawn Igoe, Public Works Director
____ Eric Scherer, Community Development Director
____ Mike Yelton, Interim Finance Director
____ Colleen Flores, Police Chief
____ Christopher Nigg, Fire Chief
____ Yvonne Duran, Community Services Manager
____ Cody Howing, City Engineer

Posting Statement: On July 26, 2022, a true and correct copy of this Agenda was posted on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.

Table of Contents
Agenda 2
Agenda Items
5a. City Council Minutes. 8
5b. Register of Audited Demands 32
5c. Declaration of Suprlus Equipment 44
5d1. Reso.22-61, Final Parcel No. 83440 46
5d2. Reso.22-62 OPEB,Pension 115 Trust 54
5d3. Reso.22-63, Majestic Cycling Agreement 60
6a. Car Shows Contract, Old Town La Verne. 68
6b. Homeless Outreach Proposal 84
6c. City Council Assignments. 88
1 City Council Agenda Packet, Monday, August 1, 2022

CITY OF LA VERNE

CITY COUNCIL AGENDA

Monday, August 01, 2022 - 6:30 p.m.

La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750

Tim Hepburn, Mayor
Rick Crosby, Mayor Pro Tem
Wendy Lau, Council Member
Steve Johnson, Council Member
Meshal “Kash” Kashifalghita, Council Member

www.cityoflaverne.org
(909) 596-8726 - Phone
(909) 596-8740 - Fax
City Hall Council Chamber
3660 D Street
La Verne, CA 91750

2 AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 2

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Council Member Lau, Council Member Johnson, Council Member, Kashifalghita, Mayor Pro Tem Crosby, and Mayor Hepburn.

4. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS (Any person who wishes to make a brief announcement of a future community event that is open to the general public may do so at

this time)

a. City Council Minutes
of Regular and Special meetings of July 18, 2022, to be received and filed.

b. Register of Audited Demands for the following:

Fiscal Year 2021-22
 In the amount of $962,185.06 dated July 14, 2022
 In the amount of $133,050.44 dated July 21, 2022

Fiscal Year 2022-23
 In the amount of $1,129,046.50 dated July 14, 2022
 In the amount of $1,525,418.52 dated July 21, 2022

Interim Finance Director Yelton recommends approval of the Register of Audited Demands.

3 AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 3 d. Staff recommends approval and passage of the following Resolutions:

1.Resolution No. 22-61 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

2. Resolution No. 22 -62 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE ADOPTION OF THE MULTIPLE EMPLOYER OPEB/PENSION 115 TRUST

1. The City Council hereby adopts the Shuster Multiple Employer OPEB/Pension 115 Trust, effective June 20, 2022; and

3. The City Council hereby appoints the City Manager, or his/her successor or his/her designee as the City’s Administrator for the Trust; and

4 AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 4 Resolution No. 22 -63 - A RESOLUTION OF T HE CITY COUNCIL OF THE CITY OF

LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE

6. OTHER MATTERS

STAFF RECOMMENDATION: The City Council should either:

This most likely means that the November 19, 2022
event cannot occur.

5 AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 5

STAFF RECOMMENDATION: The City Council should review the list of assignments and provide direction to fill vacancies to
certain committees.

9. CLOSED SESSION:

The City Council will meet in Closed Session pursuant to Government Code Section 54957.6 for the following:

Conference with Labor Negotiators

Negotiators: City Manager, Assistant City Manager, and City Attorney

Employee Organization(s): La Verne Firefighters’ Association

6 AGENDA, La Verne City Council Meeting, Monday, August 01, 2022, Page 6

10. ADJOURNMENT

THENEXT REGULAR MEETING of the La Verne City Council
is scheduled for Monday, August 15, 2022, at 6:30 p.m.

ADVISORY STAFF

7 MINUTES OF A REGULAR MEETING

OF THE CITY COUNCIL OF THE CITY OF

LA VERNE
Monday, July 18, 2022
________________________________________________

1. A regular meeting of the La Verne City Council was called to order by Mayor Hepburn at 6:33 p.m.

3. Pledge of Allegiance was led by Mayor Hepburn.

2.. Council Members present: Mayor Tim Hepburn
Mayor Pro Tem Muir Davis
Council Member Robin Carder
Council Member Wendy Lau
Council Member Rick Crosby
Elected Council Member Steven Frank Johnson
Elected Council Member Meshal “Kash” Kashifalghita

Absent: None.

Advisory personnel present: City Manager Robert Russi
Assistant City Manager JR Ranells
City Attorney Robert L. Kress
Assistant City Clerk Lupe Gaeta Estrella
Public Works Director Shawn Igoe
Community Development Director Eric Scherer
Interim Finance Director Mike Yelton
Police Chief Colleen Flores
Fire Chief Christopher Nigg
Community Services Manager Yvonne Duran
City Engineer Cody Howing

4. Recognition of Outgoing Mayor
Pro Tem Muir Davis and
Council Member Robin Carder
The City Council recognized and thanked outgoing Mayor Pro Tem Muir Davis and Council Member Robin Carder for their service to the City of La Verne.

Mayor Pro Tem Davis was elected in 2017 and served five years on the City Council. Council Member Carder was elected in 2009 and served thirteen years on the City Council. They were each presented with a plaque and a proclamation.

Also present, were representatives from Senator Portantino’s Office, Assembly Member Holden’s Office and the Offices of Los Angeles County Supervisor Barger and Solis who presented each with a certificate and thanked them for their service.

5. Public Comments to Outgoing
Mayor Pro Tem Muir Davis and
Council Member Carder

Public Comments to Outgoing Mayor Pro Tem Muir Davis and Council Member Carder

Only partial Council comments are noted below, to hear the rest of their comments, please visit the City’s website to view the archived Council meeting.)

Mayor Hepburn, Council Members Crosby and Lau thanked outgoing Mayor Pro Tem Davis and Council Member Carder for their service to the City.

8 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 2.

There were public comments to outgoing Mayor Pro Tem Davis and Council Member Carder from the public. (To hear what was said during public comment, please visit the City’s website to view the archived Council meeting.)

6. Public Comments by Outgoing
Mayor Pro Tem Muir Davis
and Council Member Robin
Carder
Please Note: Only partial Council comments are noted below, to hear the rest of their comments, please visit the City’s website to view the archived Council meeting.

Outgoing Council Member Carder congratulated Steve Johnson and Meshal “Kash” Kashifalghita for being elected to the City Council and Mayor Hepburn on being reelected. She spoke about her time on the Council and School District and her accomplishments on both boards. She thanked City Manager Russi and City staff for their support over the years. In addition, she stated that because the 2020 COVID pandemic, the City Council was unable recognize former City Council Member Charlie Rosales for his service who left office in 2020. She took a moment along with the City Council to recognize and thank former City Council Member Charlie Rosales who was at the meeting for his service to the City.

Outgoing Council Mayor Pro Tem Davis also congratulated the newly elected Council Members and Mayor Hepburn on his reelection. He also thanked staff for their support of him over the years.

7. Reciting the Facts of the
Consolidated General
Municipal Election held on
June 7, 2022
City Manager Russi reported on the final results of the Consolidated General Municipal Election held on June 7, 2022. He stated that based on the Los Angeles County certified official canvass the following candidates were elected to office.

Steve Johnson to District 1 for a four-year term or until June of 2026

Meshal “Kash” Kashifalghita to District 3 for a four-year term or until June of 2026

Tim Hepburn to District 4 for a four-year term or until June of 2026

It was moved by Davis, seconded by Crosby, and unanimously carried to adopt Resolution No. 22-41, reciting the facts of the Consolidated General Municipal Election held on the 7th day of June, 2022, declaring the results and other such matters as provided by law.

Resolution No. 22-41,
Declaring the Results of the
June 7, 2020 Election
Resolution No. 22-41 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, RECITING THE FACTS OF THE CONSOLIDATED
GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, JUNE 7, 2022,

AND DECLARING THE RESULTS AND SUCH OTHER MATTERS AS
PROVIDED BY LAW.

8. Installation of Officers - Installation of Officers - The Oaths of Office was administered by Assistant City Clerk Lupe Gaeta Estrella, as follows:

Steve Johnson – District 1

Meshal “Kash” Kashifalghita – District 3

Tim Hepburn – District 4

9 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 3.

9. The City Council recessed after the installation of the officers and reconvened at 7:40 p.m.

10. Selection of Mayor and Mayor
Pro Tem
Selection of Mayor and Mayor Pro Tem pursuant to Ordinance No. 1107 - Following the recess, Assistant City Clerk Estrella called for nominations, from the City Council for Mayor.

Council Member Kashifalghita nominated Council Member Hepburn for Mayor.

There were no further nominations.

It was moved by Kash and seconded by Crosby, and unanimously carried to appoint Council Member Hepburn as Mayor for a one-year term until June of 2023.

Mayor Hepburn then called for nominations for Mayor Pro Tem.

Council Member Lau nominated Council Member Crosby for Mayor Pro Tem.

There were no further nominations.

It was moved by Lau, and seco nded by Kashifalghita and unanimously carried to appoint Rick Crosby as Mayor Pro Tem for a one- year term until June of 2023.

11. Remarks by Incoming Council
Members Johnson,
Kashifalghita and Mayor
Hepburn.

Please Note: Only partial Council comments are noted below, To hear the rest of their comments, please visit the City’s website to view the archived Council meeting.

Council Member Kashifalghita thanked his supporters and his family and looked forward to serving on the City Council.

Council Member Johnson thanked his supporters and the residents who voted for him.

Mayor Hepburn thanked his family and supporters.

After the comments, flowers were presented to each of the Council Member’s spouses.

12. Announcements of Upcoming
Community Events
Please Note: Only partial comments are noted below, To hear the rest of their comments, please visit the City’s website to view the archived Council meeting.

. Barbara Smith, Hillcrest Homes shared that she has been working with older adults to share their story of La Verne and there is a gallery at Hillcrest depicting the Asia vast cultural artifacts and their history.

Sherry Best, La Verne History Society President announced that on Saturday, July 23, 2022, the International Truck which they are restoring will be on display at her home between 10-2 p.m.

Danita Beauchamp, La Verne resident reported that the matter of Afflerbaugh and Paige Camps could comeback due to current lawsuit by the City of Santa Clarita and residents should be on alert.

Mayor Pro Tem Crosby reported on La Verne Little League’s recent wins and urged residents to support them.
10 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 4.

13. Consent Calendar It was moved by Crosby seconded by Lau, and unanimously carried to accept, approve, or act on the Consent Calendar items.

City Council Minutes City Council Minutes of the Regular meeting of June 20, 2022, were received and filed.

Fiscal Year 2021-22
 In the amount of $697,914.55 dated June 9, 2022
 In the amount of $243,069.49 dated June 16, 2022
 In the amount of $1,284,880.52, dated June 23, 2022
 In the amount of $445,101.43 dated June 30, 2022 and
 In the amount of $354,731.43 dated July 7, 2022

Fiscal Year 2022-23
 In the amount of $1,191,527.47 dated July 7, 2022

Interim Finance Director Yelton recommended approval of Register of Audited Demands. Approved as recommended.

License Plate Reader
Technology Replacement
License Plate Reader Technology Replacement - On June 20, 2022, City Council adopted the fiscal year budget for 2022/2023 and approved the funding to replace the Department's Automated License Plate Reader (ALPR) Technology.

Police Chief Flores recommended that the City Council authorize the City Manager to enter into a two-year contract with Flock Safety Inc. The contract total is $63,000 for the first year and $56,000 for the second year for 20 all- inclusive ALPR camera systems. Approved as recommended.

Reserve Ladder Truck
Purchase
Reserve Ladder Truck Purchase - With City Manager approval, La Verne Fire purchased a reserve ladder truck (Quint) in an online auction from the City of Fountain Valley for $108,900. The total spent will be $150,000 from the Fire Replacement Equipment Fund, which includes the original purchase of $108,900, and an additional $41,000 for modifications needed to outfit the Quint for LVFD and LA County use.

Fire Chief Nigg recommended that the City Council formally authorize the purchase of the pre-owned reserve Quint from the City of Fountain Valley via GovDeals.com. Approved as recommended.

LA HIDTA Vendor Agreements LA HIDTA Vendor Agreements - On July 1, 2022, the City entered into an agreement with The Los Angeles High Intensity Drug Trafficking Area (LA HIDTA) for fiduciary services. Currently, LA HIDTA has eight (8) service agreements with third parties that should be approved by the City Council per the City’s Purchasing Policy guidelines.

Interim Finance Director Yelton recommended that the City Council approve the LA HIDTA service agreements with Vendors Cordray Enterprises LLC; Deorian Ventures LLC; ECPC Solutions LLC; Liberty Coastal, LLC; Michael Tynes; Owsley Enterprises, LLC; Roger Bass; and Strategic Contracting Services. Approved as recommended.

11 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 5.

Staff recommended approval and passage of the following Resolutions:

Resolution No. 22-42,
Public Works Contract with
Greenscape Maintenances
Services for Annual Landscape
Maintenance Service of Bonita
High Sports Park
Resolution No. 22-42 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, AUTHORIZING EXECUTION OF A PUBLIC WORKS

CONTRACT WITH GREENSCAPE MAINTENANCES SERVICES, INC, FOR

ANNUAL LANDSCAPE MAINTENANCE SERVICES OF THE BONITA HIGH SCHOOL SPORTS PARK - The Public Works Department recently solicited bids from qualified contractors to provide landscape maintenance services for the Sports Park at Bonita High School. The existing contract is nearly 10 years old with numerous contract revisions having occurred over the years.

Staff has determined that this project is categorically exempt from the California Environmental Quality Act (CEQA), Section 15301 and City of La Verne environmental guidelines. Approved.

Public Works Director Igoe recommended that the City Council approve Resolution No. 22-42, awarding an annual maintenance contract to Greenscape Maintenance Services, Inc. the lowest responsible and responsive bidder, in the initial amount of $194,755.00 to provide for Service Level A. This is the first year of a potential five-year contract. Approved as recommended.

Resolution No. 22-43,
An Annual Agreement with
Liebert Cassidy Whitmore for
Special Legal Services
Resolution No. 22-43 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, AUTHORIZING AN ANNUAL AGREEMENT WITH LIEBERT

CASSIDY WHITMORE FOR SPECIAL LEGAL SERVICES FOR FISCAL
YEAR 2022-23.- (LCW) has served the City for a number of years. The agreement provides for attorney/legal services covering a range of City needs from employee disciplinary issues to employee bargaining guidance, as needed. The cost of services has an hourly rate increase of $10-$35 an hour.

Approved.

Assistant City Manager Ranells recommended that the City Council adopt Resolution No. 22-43, authorizing an agreement with Liebert Cassidy Whitmore for special legal services. Approved as recommended.

Resolution No. 22-44,
Towing Services Franchise
Agreement with Sanders
Towing
Resolution No. 22-44 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, AUTHORIZING A TOWING SERVICE FRANCHISE

AGREEMENT WITH SANDERS TOWING FOR A THREE-YEAR TERM
THROUGH JUNE 3, 2025 - The City of La Verne accepted Request for Proposals (RFQ) for towing services. Two proposals were submitted. A review of each proposal was conducted by staff which included a facilities inspection of each location. Upon conclusion of the inspection, it was determined that Sanders Towing met all of the qualifications. Approved.

Police Chief Flores recommended that the City Council approve Resolution No. 22-44, approving the franchise service agreement with Sanders Towing for police towing services for a three-year term through June 3, 2025. Approved as recommended.

12 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 6.

Memorandum of Understanding
with the La Verne Police
Officers’ Association, Police
Middle Management and the
City Employees’ Association
Resolution Nos 22-45, 46 and 47 approving the Memorandum of Understandings with the La Verne Police Officers’ Association, the La Verne Police Middle Management Association, and the La Verne City Employees’ Association. Staff and association representatives have been meeting since the spring of 2022 on respective successor agreements. Based on City Council direction and unanimous support of the terms discussed during a June 20, 2022, closed session, an agreement has been reached with these three represented employee groups and staff is now seeking formal approval from City Council to finalize the Memorandum of Understandings.

Assistant City Manager Ranells recommended that the City Council adopt Resolution 22-45, Resolution 22-46, and Resolution 22-47 authorizing the City Manager to execute the Memorandum of Understandings between the City of La Verne and the La Verne Police Officers’ Association, Police Middle Management Association and City Employees’ Association.

Resolution No. 22-45,
Approving a Memorandum of
Understanding with La Verne
Police Officers’ Association
Resolution No. 22-45 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF

UNDERSTANDING BETWEEN THE LA VERNE CITY COUNCIL AND THE LA VERNE POLICE OFFICERS’ ASSOCIATION (LVPOA) THROUGH
JUNE 30, 2023. Approved.

Resolution No. 22-46,
Approving a Memorandum of
Understanding with the
La Verne Police Middle
Management Association
Resolution No. 22-46 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

AUTHORIZING THE EXECUTION OF A MEMORANDUM OF

UNDERSTANDING BETWEEN THE LA VERNE CITY COUNCIL AND THE

LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION (LVPMMA)
THROUGH JUNE 30, 2023. Approved.

Resolution No. 22-47,
Approving a Memorandum of
Understanding with the
La Verne City Employees’
Association.

Resolution No. 22-47 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

AUTHORIZING THE EXECUTION OF A MEMORANDUM OF

UNDERSTANDING BETWEEN THE LA VERNE CITY COUNCIL AND THE LA VERNE CITY EMPLOYEES’ ASSOCIATION (LVCEA) THROUGH JUNE 30, 2023. Approved.

Salary Charts for Full-Time and
Part Time Employees
Resolution No. 22-48 and No. 22-49 adopting a Salary Chart for Full-Time and Part- Time Employees and Repealing Resolution No. 21-55 and No. 21- 56 as well as appropriating applicable funds from Measure LV Revenues - The attached resolutions and salary tables reflect adjustments in compensation resulting from increases agreed to in negotiations with represented employee groups. Similarly, Middle Management and Executive Management employees are also being adjusted as directed by the City Council. Hourly positions tied to full-time equivalent positions are being adjusted at this time as well.

Assistant City Manager Ranells recommended that the City Council adopt Resolution No. 22-48 and Resolution No. 22-49, amending both full-time and part-time salary tables as well as appropriate $490,000 from Measure LV funds and $50,000 to the Water/Sewer fund to support the respective increases. Approved as recommended.

13 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 7.

Resolution No. 22-48,
Adopting a Salary Chart for all
Full-time Employees
Resolution No. 22-48 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, ADOPTING A SALARY CHART FOR ALL FULL-TIME
EMPLOYEES AND REPEALING RESOLUTION NO. 21-55. Approved.

Resolution No. 22-49,
Adopting an Salary Chart for
Part-time Employees
Resolution No. 22-49 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, ADOPTING A SALARY CHART FOR ALL PART-TIME
EMPLOYEES AND REPEALING RESOLUTION NO. 21-56. Approved.

Resolution No. 22-50,
Authorizing an Amendment to
the Agreement with the
University of La Verne, and
Bonita Unified School District
for the Joint Use, Maintenance
and Operation of the Aquatics
Center.

Resolution No. 22-50 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE AGREEMENT

WITH THE UNIVERSITY OF LA VERNE AND BONITA UNIFIED SCHOOL

DISTRICT FOR JOINT USE, MAINTENANCE, AND OPERATION OF THE

AQUATICS CENTER AT LAS FLORES P ARK BY ADDING A SECTION FOR INSURANCE AND ADD “UNIVERSITY” TO THE TERMS - T he
University of La Verne, Bonita Unified School District, and the City have an agreement for joint use, maintenance, and operation of the Aquatics Center at Las Flores Park. All three parties have agreed and amended the agreement to add a section for insurance (IV) and add “University” to the terms (V). Approved.

Community Services Manager Duran recommended that the City Council accept the amendments and approve Resolution No. 22-50, amending the agreement with the University of La Verne and Bonita Unified School District for joint use, maintenance, and operation of the Aquatics Center at Las Flores Park by adding a section for insurance (IV) and adding “University” to the terms (V). (Councilmember Lau will declare a conflict of interest on this item because she is on the University’s Board of Trustees’ and will abstain from voting.) Approved as recommended.

Resolution No. 22-51,
Determining Special Tax for the
2022-23 Fiscal Year
(Community Services District
No. 90-1 - La Verne Industrial
Specific Plan)

Resolution No. 22-51 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, DETERMINING SPECIAL TAX FOR THE 2022-23 FISCAL YEAR (COMMUNITY FACILITIES DISTRICT NO. 90-1 – LA VERNE INDUSTRIAL SPECIFIC PLAN) - Operation and Maintenance Community Facilities District No 90-1 (O&M CFD 90-1), a special tax district within the La Verne Industrial Specific Plan, requires the City Council to authorize the levy annually. Exhibit “A” of the attached resolution lists the properties and their levy’s included in the district. Approved.

City Engineer Howing recommended that the City Council adopt Resolution No. 22-51, levying a special tax for the 2022-23 Fiscal Year per the schedule shown in Exhibit “A” attached to the Resolution, which increases the rate by the maximum allowed 5 percent to address the cost of living increases based on the annual consumer price index ending March 2022.

14 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 8.

Resolution No 22-52,
Determining Special Tax for the
2023 Fiscal Year (Community
Facilities District No. 11-1)
Resolution No. 22-52 – A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, DETERMINING SPECIAL TAX FOR THE 2022-23 FISCAL YEAR (COMMUNITY FACILITIES DISTRICT NO. 11-1) - The City Council on an annual basis must authorize the tax levy for Community Facilities District No. 11-1 (CFD No. 11-1), a special fire tax for buildings three stories (thirty- five feet) and above. Approved.

City Engineer Howing recommended that the City Council adopt Resolution No. 22-52, levying a special tax for Fiscal Year 2022-23 within CFD No, 11-1 per the schedule shown in Exhibit “A” attached to the Resolution No. 22-52.

Approved as recommended.

Resolution No. 22-53,
Approving a Class Specification
and Salary for Deputy Fire
Chief
Resolution No. 22-53 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

APPROVING A CLASS SPECIFICATION AND SALARY FOR DEPUTY FIRE CHIEF - In order to provide better internal customer service to fire personnel, ensure industry standard compliancy and create consistent operational accountability, a Deputy Chief primarily responsible for Operations, is essential to the ongoing improvement of the La Verne Fire Department. Approved.

Fire Chief Nigg recommended that the City Council adopt Resolution No. 22-53 approving a class specification and salary for Deputy Fire Chief. Approved as recommended.

14. Fee Resolution Amendment City Manager Russi reported on the proposed Fire Department Fees to Fee Resolution No. 22-24. He stated that the La Verne Fire Department entered into an approved agreement with Fire Recovery USA for inspection services and incident mitigation billing, and with Dennis Grubb & Associates for Fire Plan Review services. As such, the Fire Department must update its 2022-23 fee schedule to match the fees outlined in the agreements for these services and to effectively and accurately recover costs. The updated schedule is based on actual costs of the services provided, which may include personnel, supplies, and equipment.

Mayor Hepburn called for public comment on this matter.

There was none.

It was moved by Johnson, seconded by Lau, and unanimously carried to adopt Resolution No. 22-54 amending the fee Resolution No. 22- 24 with the updated Fire Department fees.

Resolution No. 22-54,
Amending Resolution No. 22-

24. Resolution No. 22-54 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AMENDING RESOLUTION NO. 22-24, RELATIVE TO CERTAIN FEES AND POLICIES FOR SERVICES PROVIDED BY THE CITY OF LA VERNE.

Approved.

15. Landscape Maintenance
Districts 7, 8, 6, (Zones 2, 3, 4-I,
4-II, 5 and 6),and 84-1M Public
Hearings and Adopting
Resolutions Providing for the
Annual Levy.

Landscape Maintenance Districts 7, 8, 6, (Zones 2, 3, 4-4-II, 5, 6 and I), and 84-1M Public Hearings and Adopting Resolutions Providing for the Annual Levy.

15 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 9.

Landscaping and Lighting
District No. 7
City Manager Russi reported on Landscaping and Lighting District No. 7. He stated that on June 6, 2022, the City Council set July 18, 2022 at 6:30 p.m. as the date and time for the public hearing for the subject assessment district.

There is a proposed increase to the assessment amount levied for this Fiscal Year to address increased maintenance costs. The proposed assessment amount of $660.00 is below the maximum allowable assessment of $693.26.

Landscaping and Lighting
District No. 8
City Manager Russi reported on Landscape and Lighting District No. 8. He stated on June 6, 2022, the City Council set July 18, 2022 at 6:30 p.m. as the date and time for the public hearing for the subject assessment district. There is no proposed increase in the assessment from last year’s levy.

Mayor Hepburn opened the public hearings for Landscaping and Lighting Districts 7 and 8 and called for public comment.

There was none.

It was moved by Crosby, seconded by Johnson, to adopt Resolutions Nos. 22- 56 and 22-57 providing for the annual levy and collection of assessments for the special zones in Districts No. 7, and 8.

Resolution No. 22-56,
Overruling Protests and
Providing for the Annual Levy
and Collecting of Assessments
for Landscaping and Lighting
District No. 7
Resolution No. 22-56 - A Resolution of the City Council, of the City of La Verne, County of Los Angeles, State of California, Overruling Protests and Providing for the Annual Levy and Collecting of Assessments for Certain Landscaping Maintenance in an Existing District, Pursuant to the Provisions of Division 15, Part 2, of the Streets and Highways Code of the State of California (LLMD #7). Approved.

Resolution No. 22-57,
Overruling Protests and
Providing for the Annual Levy
and Collecting of Assessments
for Landscaping and Lighting
District No. 8
Resolution No. 22-57 - A Resolution of the City Council, of the City of La Verne, County of Los Angeles, State of California, Overruling Protests and Providing for the Annual Levy and Collecting of Assessments for Certain Landscaping Maintenance in an Existing District, Pursuant to the Provisions of Division 15, Part 2, of the Streets and Highways Code of the State of California (LLMD #8). Approved.

Conflict of Interest/Kashifalghita

Landscaping and Lighting
District No. 6 (Zones 2,3,4,I, 4II,
5 and 6)
Council Member Kashifalghita declared a conflict of interest because he owns property within the boundaries of Maintenance District No. 6 and he left the Council Chambers.

City Manager Russi reported on Landscape Maintenance Districts 6, (Zones 2, 3, 4 1, 4II, 5 and 6). He stated that on June 6, 2022, the City Council set July 18, 2022 at 6:30 p.m. as the date and time for the public hearing for the subject assessment district and its zones. Attached are the Engineer’s Report and the cover report from the June 6, 2022 meeting. No change in the assessment levy is being proposed for the subject special benefit in Zones 2, 3, 4-I, and 4-II. The assessment rate for these zones is set at the maximum rate allowed. Zone 5 is proposed to have the levied assessment reduced below the maximum assessment amount to draw down reserves. The formation of Zone 6 allowed for CPI increases which with the March 2022 CPI of 8.5% allows for a maximum assessment per parcel of $308.23. A levy of $265.60 is proposed in this zone.

16 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 10.

Conflict of Interest/
Kashifalghita

Maintenance District 84-1M
(Esperanza Slopes)
Council Member Kashifalghita declared a conflict of interest because he owns property within the boundaries of Maintenance District No.84-1M and he left the Council Chambers.

City Manager Russi reported on Maintenance District No. 84-1M (Esperanza Slopes). He stated that on June 6, 2022, the City Council set July 18, 2022 at 6:30 p.m. as the date and time for the public hearing for the subject assessment district. The 2022-2023 assessment is proposed to remain at the same level since 1992.

Mayor Hepburn called for public comment on Landscaping and Lighting District No. 6 (Zones 2, 3, 4 I, 4II, 5 and 6) and Special Maintenance District No. 84- 1M.

There was none.

It was moved by Crosby, seconded by Lau, and carried by a vote of 4-0 (Kashifalghita Abstained) to adopt Resolution No. 22-55 and 22-58, providing for the annual levy and collection of assessments for the special zones in District 6 and Maintenance District 84-1M for fiscal year 2022-23.

Resolution No. 22-55,
Overruling Protests and
Providing for the Annual Levy
and Collecting of Assessment
for Landscaping and Lighting
District No. 6
Resolution No. 22-55 - A Resolution of the City Council, of the City of La Verne, County of Los Angeles, State of California, Overruling Protests and Providing for the Annual Levy and Collecting of Assessments for Certain Landscaping Maintenance in an Existing District, Established Pursuant to Voter Approval. (LLMD #6). Approved.

Resolution No. 22-58,
Confirming the Diagram and
Assessment and Providing for
the Levy of the Annual
Assessment in Special
Maintenance District No. 84-1M
Resolution No. 22-58 - A Resolution of the City Council, City of La Verne, County of Los Angeles, State of California, Confirming the Diagram and Assessment and Providing for the Levy of the Annual Assessment in a Special Maintenance District (84-1M). Approved.

16. Conflict of Interest/
Kashifalghita

Confirmation of Weed
Abatement Clearance Charges
for 2021-22
Council Member Kashifalghita declared a conflict of interest because he is a member of the homeowners’ association that oversees property appearing on the weed abatement list and he left the Council Chambers.

City Manager Russi reported on the Confirmation of Weed Abatement Clearance Charges for 2021-22. He stated that the Los Angeles County Department of Agricultural has prepared a report for City Council consideration for weed clearance costs for appropriate parcels within the City. Pursuant to law, a copy of the 2021-22 Weed Clearance Charges was posted on the City’s website.

Mayor called for public comment on the Confirmation of Weed Abatement Clearance Charges for 2021-22.

There was one public comment and City Manager Russi responded. (To hear what was said during public comment, please visit the City’s website to view the archived Council meeting.)

17 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 11.

It was moved by Johnson, seconded by Lau, and carried by a vote of 4-0 (Kashifalghita Abstained) to confirm the list of charges and direct the County Auditor to enter the assessment against the parcels of land on the current assessment roll.

Council Member Kashifalghita returned to the Council Chambers and took his seat.

17. Employment Agreements for
Interim City Manager and
Interim Senior Equipment
Mechanic
Assistant City Manager Ranells reported on Employment Agreements for Interim City Manager and Interim Senior Equipment Mechanic. He stated that as a result of current City Manager Bob Russi announcing his intent to retire in August, the City Council met in closed session on June 20, 2022, for consideration of an interim city manager. From that discussion, the City Council unanimously supported the selection of Jesse Duff for the assignment.

As a result of a vacancy, the City and Stuart Havlicek are desirous to enter into an employment agreement for Interim Senior Equipment Mechanic pursuant to California Government Code 21221(h). Employment agreements pursuant to California Government Code 21221(h) have been prepared for the City Council’s consideration.

Mayor Hepburn called for public comment on the Employment Agreements.

There was one public comment and City Manager Russi responded. (To hear what was said during public comment, please visit the City’s website to view the archived Council meeting.)

It was moved by Crosby, seconded by Lau, and unanimously carried to approve Resolution Nos. 22-59 and 22-60, authorizing the City Manager to execute agreements with Jesse Duff and Stuart Havlicek to provide interim, part-time employment.

Resolution No. 22-59 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AUTHORIZING AN AGREEMENT WITH “RETIRED
ANNUITANT” JESSE DUFF FOR INTERIM CITY MANAGER AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME. Approved.

Resolution No. 22-60 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AUTHORIZING AN AGREEMENT WITH “RETIRED
ANNUITANT” STUART HAVLICEK FOR INTERIM SENIOR EQUIPMENT

MECHANIC SERVICES AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAME. Approved.

18. Request by Mayor Hepburn
Regarding the Restoration of
the Elected Mayor
Mayor Hepburn reported that based on the amount of dialog that was created during the recent election, regarding the restoration of the elected Mayor, he stated that on behalf of Council Member Johnson he asked for this matter to be placed on the Agenda for consideration by City Council. In addition, to consider authorizing Staff to explore what, if any, options are available to the City for revising the selection of Mayor; when that would be allowed to be reconsidered; and to report back to Council with those findings.

Council Member Johnson stated that as part of campaign pledge, he promised he would look into restoring the elected Mayor. He reported that a majority of the voters in his District 1 are in favor of an elected Mayor. He requested that an advisory measure on the selection of a Mayor be placed on the November 8, 2022, General Election Ballot.
18 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 12.

City Council discussed the matter of placing an advisory measure on the November 8, 2022 General Election Ballot, at the cost of $85,000-90,000 to hold a special election consolidating with the County of Los Angeles and the time frame to place the advisory measure. In addition, they discussed other options including a survey to the residents instead of an Advisory Measure.

Mayor Hepburn called for public comment on the matter of the elected Mayor.

There were public comments at the meeting. (To hear what was said during public comment, please visit the City’s website to view the archived Council meeting.)

After further discussion by the City Council, the City Council concurred to direct staff to have a legal analysis prepared on the options and ramications for revising the selection of Mayor; when it will be allowed to be reconsidered; and staff was directed to look into conducting a survey regarding the selection of Mayor either by a mailer or online; and to report back to Council with their findings.

19. Public Comment This was the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda.

Mayor Hepburn called for public comment.

There were public comments at the meeting. (To hear what was said during public comment, please visit the City’s website to view the archived Council meeting.)

Three public comment emails were received and are attached.

20. Council Comments Please Note: Only partial Council comments are noted below. To hear the rest of their comments, please visit the City’s website to view the archived Council meeting.

Mayor Hepburn thanked Assistant City Clerk Lupe Gaeta Estrella and Deputy City Clerk Debra Fritz for the amazing job they do.

Council Member Johnson stated he was glad to be back on Council. He thanked the residents who voted for him and that he looked forward to working with the new City Council.

Council Member Kashifalghita also thanked his family, supporters and the residents who voted for him.

Council Member Lau reported that the Fourth of July event was huge success.

She reported on the La Verne Little League and the Cultural Awareness’ and Social Inclusion Committee’s first in- person meeting.

Mayor Pro Tem Crosby reported on La Verne Little League, Fourth of July and on the Autism Spectrum Athletics 10 year Anniversary. He also welcomed the new Interim City Manager Jesse Duff.

19 August 1, 2022, City Council Meeting
City Council Minutes, Monday, July 18, 2022, Page 13.

21. Adjournment at 10:06 p.m., in memory of Duarte City Council Mayor Pro-Tem Tzeitzel Paras-Caracci. Tzietel was elected into office in 2001 and served as mayor four times in 2006, 2011, 2015, and 2019. She was the first Filipino American elected to the City Council and has become the longest sitting United States Filipino American municipal elected official in office. She is a trailblazer and community leader as she was elected by her colleagues to the National League of Cities Board of Directors, as well as the League of California Cities Board and president of Asian Pacific American Municipal Officials. One of her proudest accomplishments was initiating the Mayor’s Youth Council to help students become familiar and engaged with government. She is an inspiration to the City and Filipino American Community. Our deepest condolences to the Parras -Caracci family and the City of Duarte.

And adjournment to Monday, July 25, 2022, at 6:30 p.m., for a presentation on the Fire Department Standard of Coverage and Community Risk Assessment by Consultant.

Respectfully submitted,

Lupe Gaeta Estrella, CMC
Assistant City Clerk

20 August 1, 2022, City Council Meeting
21 August 1, 2022, City Council Meeting
22 August 1, 2022, City Council Meeting
23 August 1, 2022, City Council Meeting
24 August 1, 2022, City Council Meeting
25 August 1, 2022, City Council Meeting
Clerk, City of La Verne
Re: Submission for Public comment for City of La Verne City council meeting for July 18th 2022 Greetings, and welcome to our new city council members Steve Johnson and Kask Meshal, and congratulations to our New 2nd term Mayor, Tim Hepburn.

Thank you to Robin Carder and Muir Davis for your service to the City of La Verne. Have a great retirement.

Much had been made about the attitude or tone of the city council meetings int the last city council meeting. I feel this has to do with the frustration we as the residence have when our questions are ignored, I understand you can’t answer them on the spot as to the rules of the meeting format.

To put this in context, I personally have sent many emails including pictures to Rick Crosby about the Haynes school located on the North side of Baseline with questions, (not complaints) as to the parking and unsafe driving conditions. I have also sent Robin Carder and email explaining this. To date, no response from either one! The only person that has ever responded to me, has been the Truly elected Mayor of La Verne, “Tim Hepburn”.

People in general don’t appreciate being ignored! It’s always easier to put out a match than it is to put out a fire. When you are brave enough address people’s concerns, you gain their respect even if it’s not what they want to hear, likewise the other happens when you don’t. “Respect and Trust are lost”.

I am referred to by your staff at City Hall as “that guy on Baseline” with comments like, “I don’t know why he comes to the city council meetings, he doesn’t even live in the city of La Verne”! I find this Very disrespectful on many levels.

I have complained many times about the conditions on Baseline Rd and the unsafe parking as well, and yes, Mr. Russi, Starting 19 years ago when the 210 FWY was completed, I wrote to Caltrans about the speeding on Baseline and presented them with the same solutions I have presented to you. I have complained to Kathryn Barger’s office as well as Anthony Portantino’s office and, of course to the La Verne City council on a few occasions.

From all parties mentioned above, you have all pointed fingers at each other with nobody stepping up to do anything. Well almost Nothing, The City of La Verne just moved the Eastern most City limits sign that was located on the East end of the Haynes Center, to the corner of Rodeo and Baseline area. The sign was moved last week after 25 years in its previous location.

This truly is a slap in the face to all of us who live, and have sent our children to school in La Verne and have made a point to spend our money I La Verne.

We think we know why the sign was changed, but maybe you could give a detailed answer as to why.

Please Advise,
Bill Henley
4315 Saint Mark Ave.

City (unknown)
26 August 1, 2022, City Council Meeting

July 18, 2022
City of La Verne
Dear Honorable Mayor and Distinguished Council Members :

As your representative on the San Gabriel Basin Water Quality Authority representing cities with Non- pumping rights. One of the pledges I made to local cities was to keep you informed of the status of the cleanup.

I invite you to join me for a tour and briefing on the groundwater Cleanup Activities in the San Gabriel Basin. Tours can be scheduled at your convenience and the entire briefing and tour will take about 90 minutes. Clean water and affordable cleaning costs is an important asset we can provide to our constituents.

If you are interested in scheduling a tour, please contact me at [email protected] or call me directly at (626) 377-1491.

The San Gabriel Basin is the nation’s largest Superfund site. Current projections estimate the cleanup to cost $1.3 billion to remove all the harmful contaminants from our groundwater. To date, the WQA has secured over $500 million in settlements from those responsible for the contamination.

I look forward to your participation. Please feel free to contact me if you have any questions.

Sincerely,
Valerie Munoz

27 August 1, 2022, City Council Meeting

July 18, 2022
City of La Verne
Dear Honorable Mayor and Distinguished Council Members :

If you are interested in scheduling a tour, please contact me at [email protected] or call me directly at (626) 377-1491.

I look forward to your participation. Please feel free to contact me if you have any questions.

Sincerely,
Valerie Munoz

28 August 1, 2022, City Council Meeting

MINUTES OF SPECIAL MEETING

OF THE CITY COUNCIL OF THE CITY OF

LA VERNE
Monday, July 18, 2022
________________________________________________

1. The special meeting of the La Verne City Council was called to order by Mayor Hepburn at 6:00 p.m.

2. Council Members present: Mayor Tim Hepburn
Mayor Pro Tem Muir Davis
Council Member Robin Carder
Council Member Wendy Lau
Council Member Rick Crosby
Elected Council Member Steven Frank Johnson
Elected Council Member Meshal “Kash” Kashifalghita

Absent: None.

Advisory personnel present: City Manager Robert Russi
Assistant City Manager JR Ranells
City Attorney Robert L. Kress
Assistant City Clerk Lupe Gaeta Estrella
Community Services Manager Yvonne Duran

3. Pledge of Allegiance was led by Mayor Hepburn.

4. Bonita High School Girls’
Softball 2022
Mayor Hepburn, on behalf of the City Council, introduced and congratulated the Bonita High School Girls Softball Team. The Team finished with an overall record of 28-6-1. The 28 wins marked the most wins in Bonita Softball history.

The softball team went 13-2 in league, were Palomares League Champions, as well as the Division 3 CIF Champions, and became the first softball team in school history to win CIF. In the 1st Round of CIF, the girls defeated El Rancho 9-2. In the 2nd Round the girls defeated Kennedy High School 5-0 and Brooklyn Shroyer threw a perfect game with 12 strikeouts. In the Quarter- finals round the girls defeated Sunny Hills 2-1, with Alyssa Doucette hitting a 2- run home run in the bottom of the 6th inning. In the semi-finals, the girls defeated Temescal Canyon 4-1 and in the CIF Championship game, the girls defeated Tesoro 6-0 and were the only team in the championships with a shutout win. Bonita Softball also went on to compete in the Division 2 State Championships where they defeated Rancho Buena Vista High School from San Diego 5-2, before they were defeated by Torrance High School in the regional semi-finals 3-2. Brooklyn Shroyer was the Palomares League MVP, the San Gabriel Valley Player of the Year, as well as the Prep 210 Sports Co- Player of the Year with Alyssa Doucette. The Bearcats were coached by Darren Baumunk, Jeff Butler, Phillip Phong, and Wendy Crawford.

Each of the coaches were presented with a certificate of recognition and each of the team players were presented with an In-n-Out gift card.

29 August 1, 2022, City Council Meeting
City Council Minutes (Special Meeting), Monday, July 18, 2022, Page 2.

Aries Alonso Kali Blount Caitlin Crispo Alyssa Doucette Audrey Garza Ruth Gray Kaitlyn Maaske Hailey Marquez Breanna Orosco Sofia Ortiz Rylee Powell Mireya Rico Avery Rubalcava Kailey Scott Brooklyn Shroyer Bryce Shroyer Lauryn Ureno Melany Vaca Olivia Washington
Camryn Van-Valkenburgh

5. Adjournment at 6:15 p.m.

Respectfully submitted,

Lupe Gaeta Estrella, CMC
Assistant City Clerk

30 August 1, 2022, City Council Meeting
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31 August 1, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS
7n4D022
FY 2021-2022
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITYS PURCHASING/}UNDING POLICY AND HAVE BEEN REVIEWED BY THE INTERIM FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS, AMOUNT ISSUED TO DESCzuPTION

1. )

3. 4.

5. 6.

7. 8.

9. 10.
572,005.68
81,735.99
80,292.s4
19,109.57
10,922.36
10,744.51
10,000.00
9,895.62
8,088.96
7,580.00
8e-451.1]
THREE VALLEYS MUMCIPAL WATER DIST.

RKA CONSULTING GROUP

GLENDORA CDJR

LOS ANGELES COUNTY FIRE DEPARTMENT

LA HIDTA PAYROLL WIRE

POMONA, CITY OF
EQUILIBzuUM FITNESS

ADRAZENNETWORKS LLC
CPAC, INC.

ADVANCED PROBLEM SOLVING, LLC

OTHER DEMANDS
MAY 2022 WATER USE
ENGINEERING SERVICES - APRTL2O22

PURCHASE OF A NEW FIRE TRUCK

COMPUTER AIDED DISPATCH
PAYROLL SERVICES. JUNE 2022
I.ANDBASE AGREEMENT . APRIL.JUNE 2022

SMALL BUSINESS RESCUE GRANT PROGRAM (ARPA)

CAMERA INSTALLATION SERVICES FOR THE POLICE DEPARTMENT

MONITORS FOR DISPATCH

ONLINE FIRE TRAINING PLATFORM
$ 899,826.96
DEMANDS OF $62,358.10 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED

FINANCE DIRECTOR
Page I of3
32 August 1, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOI-}NT ISSUED TO
7/14/2022
160135 $
160136
t60137
16013 8
160139
160r40
l60l4l
160142
r60143
160144
160145
160146
t60147
160r48
160149
I 60r 50
160lsl
I 601 52
160153
r60154
160155
160156
160157
1601s8
160159
160160
l60l6l
160162
160163
160164
160166
160167
r60168
160169
160170
l6017l
160172
160173
160174
t60r7s
160176
160177
160178
160179
r60180
160181
160182
160183
160184
l60t 85
160186
160187
160188
r601 89
160190
t60l9t
750.00
1,241.30
9,895.62
7,580.00
523.27

10.00 3,211.98
43t.36
395.00

48.00 sl1.00
8,088.96
100.00
r r0.r6
2,586.14
305.00
3,959.59
440.00
100.00
350.00
49t.84
398.87
5s0.00

79.06 350.00
r33.49
10,000.00
80,292.54
149.56
680.99
2,431.11
3,054.71
1,354.36
I 1.03

95.00 29.06
172.00

14.00 128.22
4,593.39
100.00
19,109.57
210.00
169.71
10,744.51
800.00
6,660.00
189.00
100.00
239.00
526.97
620.50
260.00
r 84.88
189.00
1,612.50

A & J RICH'S CLEAN SERVICE CORP,

ADOLPH KIEFERAQUATICS

ADRAZENNETWORKS LLC

ADVANCED PROBLEM SOLVING, LLC

BADGE FRAME

BURRO CANYON SHOOTING PARK
C}IALMERS CORPORATION

CHARTER COMMUNICATIONS

CHAVIRA,DAVID

CHRISTINENAGUIB

CITY OF LA VERNE RSVP'S
CPAC,INC.

CRISTINA MARISCAL

DANIELS TIRE SERVICE

DELCO SERVICE,INC

DEPARTMENT OF JUSTICE
DETROITAUTO BODY,INC.

DOMINICK, SAMUEL

EASTWOOD, TONI

ESTRELLA, LUPE

FEDERAL EXPRESS CORPORATION

FINN, JUSTINE

FLORES, CARLOS

FRONTIER COMMUNICATIONS

GAETA, EDUARDO
GALLS, LLC.

EQUILIBRIUM FITNESS

GLENDORA CDJR

GOLDEN STATE WATER COMPANY

GONZALEZ, JANESSA

HOME DEPOT CREDIT SERVICES

HOPPER'S OFFICE & DRAFTING
INSIGHT PUBLIC SECTOR, INC.

KEYSTONE UNIFORM DEPOT

KIMNGUYEN

KONICA MINOLTA BUSINESS SOLUTIONS

KRISTEN KENZ

LI TA CHENG

LIFE-ASSIST

LINE GEAR

LORELLEMITCHELL

LOS ANGELES COUNTY FIRE DEPARTMENT

NOBBS, CONNOR

NUNEZ, RAMIRO

POMONA, CITY OF

PRADO FAMILY SHOOTING RANGE

PREMIER FAMILY MEDICINE ASSOCIATES
RADC

ROSSELLY RIOS

SARA LANGFORD

SAVAGE, HOLLIE
SCHWALM GENERATION, INC.

SEFFER, CINDY

SONSRAY MACHINERY, LLC
SOUTHERN CALIF. REG. RAIL AUTH.

SOUTHWEST LIFT & EQUIPMENT, INC.

Page 2 ends

33 August 1, 2022, City Council Meeting

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A 7n412022
CHECKNO. AMOUNT ISSUEDTO
160t92
160193
160194
160195
160196
160t97
160198
160199
160200
160201
160202
160203
160204
r60205
160229
160230
160231
160232
160233

BANKDRAFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
1,398.92
2,525.57
6,700.00
600.00
2,348.33
1,949.16
300.00
1,143.75
939.2s

60.00 2,478.88

55.00 327.14
7,567.50
l,9l1.00

75.00 t53.75
1,845.00
307.s0
10,922.36
2,052.07

44.10 1,750.00
2l1.68
645.36
1,537.87
1,795.62
2,414.56

32.08 3,650.00
780.07
201.52
81,735.99
572,005.68

STATE INDUSTRIAL PRODUCTS

SUTPHEN CORPORATION
T. PERRY & SONS ROOFING

THE COLNSELING TEAM INTERNATIONAL

TIMOTHYHOGAN
TOM'S MEN'S WEAR & UNIFORMS, INC.

TRANSLNIOIN RISK & ALTERNATIVE DATA

TRIPEPI SMITH
U.S. ARMORCORPORATION

VERIZON WIRELESS

WAXIE SANITARY SUPPLY

WENDY KODUR

XEROX CORPORATION

ZOLL MEDICAL CORPORATION

GALAXY AUDIO VISUAL, INC

SOCAL SHRED LLC

TECHNOLOGY MANAGEMENT CONCEPTS

LA HIDTA PAYROLL WIRE
AMAZON CAPITAL SERVICES, INC.

AMERICAL GRAPHIC SYSTEMS, INC.

CALIBER COMMERCIAL POOL SERVICE

COLLEGIATE PRESS

GRAINGER

GREENSCAPE MAINTENANCE SERVICES INC

HARRINGTON INDUSTRIAL PLASTICS, LLC
HASA,INC.

KRONOS INCORPORATED
MARTTN SCHERER ELECTRIC, INC.

ORANGE LINE OIL COMPANY,INC.

POMONA TRUCK & AUTO SUPPLY

RKA CONSULTING GROUP
THREE VALLEYS MUNICIPAL WATER DIST.

Total Demandr
899,826.96
62,358.10 Total LAIMPACT Demands
$ 962,185.06
LAIMPACT Law Enforcement Task Force Demands
r60237
160242
t60243
160244
160245
r60246
160247
160248
160249
160250

MULTIPLE
Total
205.00
288.22
271.03
4,688.05
4,134.39
4,304.12
1,472.89

26.16 179.13
4,589.1I
$ 62,358.l0

DYNAMICMETHODS
GALLS, LLC.

GALLS, LLC.

ROTORCRAFT SUPPORT, INC.

STAPLES BUSINESS CREDIT

VERIZON WIRELESS

LAI ENFORCEMENT OPERATIONS
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities'

Page 3 ends

34 August 1, 2022, City Council Meeting
. CITY OF I,.A, VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE INTERIM FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST I O CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT ISSUED TO DESCRIPTION
l.
)

3. 4.

5. 6.

7. 8.

9. 10.
19,947.00
14,602.18
12,331.39
7,560.00
7,3 18.89
5,725.62
s,4 14.50
5,325.50
s,152.41
4,908.00

44.764.9s

SDI PRESENCE LLC
INTER-CON SECURITY SYSTEMS, INC.

ATHENS SERVICES

EVERBRIDGE, INC,

DATAPROSE, INC,
MNS ENGINEERS, INC.

SUPERIOR COURT OF CA, COUNTY OF L.A.

JONES & MAYER

SALT WORKS, INC,
ALLIANT INSURANCE SERVICES, INC.

OTHER DEMANDS
IT SERVICES - MAY.JUNE 2022
PERSONNEL SERVICES . JI.]NE 2022
REFUSE SERVICES - JUNE 2022
NIKLE 360 ANNUAL SUBSCRIPTION
JUNE 2022 SERVICES

CITYWIDE ROADWAY SAFETY PLAN
COURT CITATIONS - JI.JNE 2022
GENERAL SERVICES - JUNE 2022

SUPPLIES FOR WATER DEPARTMENT
INSURANCE - APRIL-JUNE 2022
s 133,050.44
DEMANDS OF $O.OO WERE PAID ON BEHALF OF I-A.IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED

INTERIM DIRECTOR
a
:

Page I of3
35 August 1, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBITA
CHECKNO. AMOUNT ISSUED TO
712112022
1602s3 $
160254
160255
t60256
r60257
1602s8
r60259
160260
160261
160262
160263
160264
160265
160266
160267
160268
160269
160270
160271
160272
160273
160274
16027s
160276
160277
160278
160279
160280
160281
160282
r60283
160284
l 60285
160286
160287
r60288
r60289
160290
160291
r60292
160293
160294
160295
160296
160297
160298
t60299
160300
160301
160302
r60303
160304
160305
160306
160307
160308
794.61

7.00 140.00
4,908.00
434.00
110.00

77.00 t2,331.39
4,773.31
1,287.59
1,793.39

55.00 285.00
110.00

6.50 80.00
7,318.89
343.00
I10.00
3,528.08

55.00 l10.00
l10.00
7,560.00
1,043.52
1,000.00

85.00 90.71
354.50
108.76

55.00 5,325.50
126.00
9s.00
130.00

75.00 175.88
750.00
5s.00
110.00
l10.00

55.00 5,725.62
137.66

65.00 116.40
I10.00

70.00 2,730.00
19,947.00

13.00 1,801.53
t39.27

98.41 5,414.50

65.00 ACTION AWARDS,INC.

ALEXIA AVILA

ALL PURPOSE DOCUMENT DESTRUCTION
ALLIANT INSURANCE SERVICES, INC.

AMERICAN PLANNING AS SOCIATION

ANDREA SALCEDO

ANJANABASU

ATHENS SERVICES

ATKINSON,ANDELSON, LOYA,RUUD & ROMO

BIEDERMANN, REBEKAH

BONITA UNIFIED SCHOOL DISTRICT

BRITTANY SORNBORGER
CALIFORNIA PEST MANAGEMENT, INC.

CARLI CASTILLO

CHRISTINENAGUIB

CITY OF LA VERNE RSVP
DATAPROSE,INC.

DEPARTMENT OF JUSTICE

DESTINY DEL BOSQUE
ECONOLITE SYSTEMS, INC.

EOWYN FIAKEEM

ERIN DUFFY

ESPERANZA SANDOVAL
EVERBRIDGE,INC.

GOLDEN STATE WATER COMPANY

GRISELDAGUZMAN

HERNANDEZ, RALPH

HESS, ERIN
HOLLIDAY ROCK CO.

INNOVATION AND TECHNOLOGY DEPT.

JENN WHEELER

JONES & MAYER

JUHUA WANG

KATHLEEN JAYNES
KINTAI
L.A. COUNTY CLERK

LA VERNE POLICE DEPARTMENT

LA VERNE POLICE RESERVES

LIWENGONG

MAIYING ZHOU

MARIA REYES

MELISSATORRES
MNS ENGINEERS,INC.

MYERS TIRE SUPPLY

QUIAN WANG

REGIONAL TAP SERVICE CENTER

SABRINAROUBISON
SAFESHRED COMPANY, INC.

SAN GABRIEL VALLEY PUBLIC SAFETY

SDI PRESENCE LLC

SCMAF-SAN GABRIEL VALLEY
SODEXO INC. & AFFILIATES

SONSRAY MACHINERY, LLC

SOUTHERN CALIFORNIA EDISON
SUPERIOR COURT OF CA, COUNTY OF L.A.

SYLVIA CARRILLO
Page2of 3
36 August 1, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOUNT ISSUED TO
712il2022
l 60309
1603r0
r603ll
160312
r603r3
160314
160315
160316
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
4,574.71
774.55

28.65 751.84
906.6s
3,076.09

16.81 542.70
s79.60
37s.00
2,740.90
725.00
377.53
1,303.55
14,602.18
4,016.25
5,152.41

TPX COMMUNICATIONS
UNITED SITE SERVICES OF CA,INC.

UPS

WELLS FARGO
4IMPRINT,INC
CLEAR CLOUD SOLUNONS INC.

FEDEX

VERIZON WIRELESS

AGIACADEMY

BEEREMOVERS
BRENNTAG PACIFIC, INC.

BSK ASSOCIATES

GRAINGER

HARRINGTON INDUSTRIAL PLASTICS, LLC
INTER-CON SECURITY SYSTEMS, INC.

RKA CONSULTING GROUP
SALTWORKS,INC.

Total LAIMPACT Demands
133,050.44
TotalDemand,-$ l33,OsO,++
LAIMPACT Law Enforcement Task Force Demands

MULTIPLE
Total

LAI ENFORCEMENT OPERATIONS
$
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.

Page 3 of 3 ends

37 August 1, 2022, City Council Meeting

CITY OF I-A VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE INTERIM FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS

LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS,

AMOUNT ISSUEDTO DESCRIPTION
l.
)

3. 4.

5. 6.

7. 8.

9. 10.
876,914.00
I 69,897.00
t 5,210.68
I 3,146.80
10,000.00
8,600.00
6,920.00
6,047.67
s,988.00
3,447.00
)2]13.s8

CALPERS

CALIFORNIA JPIA

SAN GABRIAL VALLEY COI,JNCIL OF GOV'T
DIGITAL EMS SOLUTIONS, NC.

TRANQUIL NAILS & SPA

JONES & MAYER

GOLD COAST TOURS

FRONTIER COMMUNICATIONS
ARCHIVESOCIAL, INC.

RKA CONSULTING GROUP

OTHERDEMANDS
I.JNFI,JNDED LIABILITY PAYMENTS . FISCAL YEAR 2022.2023 PROPERTY INSURANCE. ruLY 2022-JULY 2023
MEMBERSHIP DUES - FISCAL YEAR 2022-2023
SOFTWARE SUBSCRIPTION - FISCAL WAR2O22-2023

SMALL BUSINESS RESCUE GRANT PROGRAM (ARPA)
RETAINER. JULY 2022
FINAL PAYMENT FOR TRIP THROUGH COMMI.JNITY SERVICES
CITYWIDE TELEPHONE SERVICES . YJLY 2022
SOCIAL MEDIA SUBSCRIPTION - FISCAL YEAR2O22.2O23
CITYWIDE ENGINEERING SERVICES - FISCAL YEAR2O22-2023
s t.128.544.73
DEMANDS OF $50I.77 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED

INTERIM FINANCE DIRECTOR
Page I of2
38 August 1, 2022, City Council Meeting

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A 7n4t2022
CHECKNO. AMOUNT ISSUED TO
1,128,544.73
s01.77
Total Demand: $ 1,129'046'50
ALLIANT INSURANCE SERVICES, INC.

ARCHIVESOCIAL,INC.

CALIFORNIA JPIA

CALPERS

CUMMINS SALES AND SERVICES
DIGITAL EMS SOLUTIONS, INC.

EVERSOFT

FRONTIER COMMLNICATIONS

GOLD COASTTOURS

INFINITY DRYWALL CONTRACTING

IPERMIT

JONES &MAYER

LAMAR, STEPHEN

MARSH, MARTHA

RRDONNELLEY

SAN BERNARDINO CNTY HUMAN RESOUCES

SAN GABRIAL VALLEY COUNCIL OF GOV'T

SATELLITE PHONE STORE

SEHONGMUN

TRANQUILNAILS & SPA

WELLS FARGO VENDORFIN SERV

WILLDAN
WM CORPORATE SERVICES, INC.

TOWERSTREAM CORPORATION
WOOSTER,INC.

COLLEGIATE PRESS

POMONA TRUCK & AUTO SUPPLY

RKA CONSULTING GROUP

UNDERGROUND SERVICE ALERT OF SO CAL
Total LAIMPACT Demands
160206 $
r60207
160208
160209
160210
t602tt
160212
1602t3
160214
1602t5
t60216
1602t7
160218
160219
t60220
160221
160222
r60223
160224
160225
160226
160227
160228
160234
160235
EFT
EFT
EFT
EFT
1,633.00
5,988.00
169,897.00
876,914.00
186.85
13,146.80

58.02 6,047.67
6,920.00

38.24 t2t.92
8,600.00
102.86
2t1.98
898.02
2,297.43
15,210.68
121.97

55.00 10,000.00
2,297.88
852.50
1,943.24
699.00
599.00

66.13 41.94
3,447.00
148.60
LAIMPACT Law Enforcement Task Force Demands
t602st
160252

MULTIPLE
Total
20r.77
300.00
$ s01.77

CELL BUSINESS EQUIPMENT

NUWAY JANITORIAL SERVICES

Page2 of 2
39 August 1, 2022, City Council Meeting

CITY OF LA VERNE

PGGISTER OF AI,'DITED DEMANDS
7t2v2022
DEMANDS PRESENTED }IAVE BEEN APPROVED CONSISTENT WITH THE CITYS PURCHASING/FIJNDINC POLICY AND HAVE BEEN REVIEWED BY THE NTERIM FINANCE DIRECTOR FOR ACCI,]RACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTTIER THAN PAYROLL AND RELATED BENEFITS.

AMOI.JNT ISSUED TO DESCR]PTION

1.$2.$3.$4.$5.$

6.$

7.$8.$e.$

10. $
94,2s9.59
83,290.99
79,69s.00
68,312.95
35,670.06
26,000.00
10,863.03
10,000.00
10,000.00
9,985.00
AXONENTEFJRISE, INC.

STRATEGIC CONTRACTING SERVICES

POMONA VALLEY TRANSPORTATION
COM.NET
CAIIFORMA FUELS AND LI.]BRICANTS

FOOTHILL FLOOR CONTRACTORS

FC SAFETY

BI,JKU YARNS
MOTOROLA SOLUTIONS, INC.

FOOTHILL COMMI.'NICATIONS, INC

OTHERDEMANDS
SECI.JRITY SERVICES AGREEMENT
LA HIDTA PAYROLL SERYICES - IULY 2022
GET ABOUT PASSES - IST QUARTER OF FY 2023
ANNUAL OPERATIONS. FY 202223

SUPPLIES FORTM FLEET DEPARTMENT

ADVANCE PAYMENT FOR POLICE MATERIALS

AUTOMATIC EMERGENCY DEFRIBRILLATOR FOR PATROL VEHICLES
SMALL BUSINESS RESCI.JEGRANT PROGRAM (ARPA)

MANAGED SERVICES SUBSCRIPTION FOR RADIOS
ANNUAL COMMI.'MCATIONS EQTNPMENT MAINTENANCE
64,568.89
$ 492,645.51
DEMANDS OF $I,O32,773.O1WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

DEMANDS OF $O.OO WERE PAID ON BEHALF OF I.A,IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY T}IAT THIS IS A TRI.,IE AND ACCURATE REGISTER OF AUDITED DEMANDS.

MIKE

INTERIM DIRECTOR
I
a
Page I of3
40 August 1, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOUNT ISSUED TO
7l2r/2022
160317 $
160318
160319
t60320
160321
r60322
160323
160324
r60325
160326
t60327
t60328
r60329
I 60330
r 6033 I
160332
1 60333
r60334
l 60335
160336
160337
1 6033 8
l 60339
160340
160341
160342
I 60343
160344
160345
160346
160347
l 60348
160349
1 60350
16035 I
160352
l 603s3
160354
I 60355
l 60356
r 60357
1 60358
l 60359
I 6036 I
160362
160363
t60364
l 60365

BANKDRAFT
EFT
EFT
EFT
EFT
EFT
EFT

21.80 68.00
2s0.00
94,259.59

37.50 10,000.00
35,670.06
4,900.00
9,832.20
2,146.25
788. r 8
68,312.95
t93.94

89.00 1,210.15
305.51
10,863.03
9,985.00
26,000.00

46.51 1,182.00
806.90
642.74
3,150.00
2,748.71
200.00
211.00
8s0.00
774.79
10,000.00

55.00 66.12
1,200.00
2,285.09
540.00
220.39
2,152.50

3.86 5s7.50
1,570.00
7,875.00
8l.14
1,239.38
1,440.00
2,844.51
349.99

24.94 624.15
83,290.99
1,044.03
197.35
5,608.00

42.78 79,695.00
897.1 8
ACTION AWARDS,INC.

AKVILE DEFAZIO

ALVARADO, JAY
AXON ENTERPRISE,INC.

BROWNCO CONSTRUCTION COMPANY

BUKU YARNS

CALIFORNIA FUELS AND LUBRJCANTS
CICO ELECTRICAL CONTRACTORS, INC.

CIVICPLUS
CIVILTEC ENGINEERING, INC.

COLLEY FORD

COM-NET

CUADRAS, CHRISTOPHER
DIRECry
EMBLEM ENTERPRISES, INC.

FACTORY MOTOR PARTS

FC SAFETY

FOOTHILL COMMUNICATIONS, INC

FOOTHILL FLOOR CONTRACTORS

FRONTIER COMMUNICATIONS

GRUBERPOWER SERVICES
HOLLIDAY ROCK CO.

JENNIFERELFTMAN

LIEBERT CASSIDY WHITMORE

LINE GEAR
LOS ANGELES COI.]NTY POLICE CHIEFS'ASSOC.

MAYSOL MCDANIEL

MIKE'S ICE CREAM TRUCK

MONTAGHAMI, ROBERT
MOTOROLA SOLUTIONS, INC.

MYCOLEBACA

ODP BUSINESS SOLUTIONS, LLC
PACIFIC PARKING SYSTEMS, INC.

QUINN III, GEORGE
R.AARONWHITHAM
SAFETY-KLEEN SYSTEMS, INC.

SAN GABRIEL VALLEY PUBLIC SAFETY

SANDERS LOCK & KEY
SANDERS TOWING, INC.

STEVE SHOEMAKER

TRIPEPI SMITH
TURF STAR,INC.

U.S. ARMORCORPORATION

WIRELESS TELEMATICS, LLC

CHARTER COMMUNICATIONS

CHARTER COMMLINICATIONS
FEDEX
SOUTHERN CALIFORNI"A TROPHY COMPANY

STRATEGIC CONTRACTING SERVICES
AMAZON CAPITAL SERVICES, INC.

COLLEGIATE PRESS

ENVIRONMENT CONTROL PUENTE HILLS

POMONA TRUCK & AUTO SUPPLY

POMONA VALLEY TRANSPORTATION

SKYLINE SAFETY AND SUPPLY

Page 2 of 3 ends

41 August 1, 2022, City Council Meeting

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECKNO. AMOUNT ISSUED TO
7/2y2022
492,645.51
1,032,773.01
Total Demand: $ 1,525,418.52
TURBO DATA SYSTEMS INC.

VENTEK INTERNATIONAL

WESTERN WATER WORKS
Total Payroll and Employee Benefit Payments
Total LAIMPACT Demands
EFT
EFT
EFT
I 10.25
1,035.00
2,049.55
Payroll and Employee Benefit
160366
t60337
r60308
160279

PAYROLL

BANKDRAFT

BANK DRAFT

BANKDRAFT

BANK DRAFT

BANK DRAFT
EFT
EFT
EFT
EFT
EFT
Total
480.00
3s0.00
253.56

19.00 629,973.44
137,428.66
45,697.44
1,579.76
160,675.83
28,851.09
4,907.13
9,414.39
4,762.18
1,023.45
3, I 57.50
2,449.58
Break down of standard providers and the benefits they provide

CITY OF LA VERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754

REYES, HEATHER

UNITED WAY CAMPAIGN

UNITED STATES TREASURY

STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOO5689

STATE OF CALIFORNIA

MASSACHUSETTS MUTUAL LIFE INSURANCE

MASSACHUSET'TS MUTUAL LIFE INS ROTH

MASSACHUSETTS MUTUAL LIFE INSURANCE

CHARLES SCHWAB BANK
WAGEWORKS INC.

LA VERNE FIRE ASSOCIATION
LA VERNE POLICE OFFICERS ASSOC.

RUSSI, CHRISTINA
Benefits Description
7s0.00
s 1,032,773.01
Provider
A.C. Newman Co.

Delta Dental
The Hartford
Health Net
Kaiser
Wage Works
US Treasurey
State of California
Mass Mutual A
Mass Mutual B
Mass Mutual Roth
Lincoln National
Fire/Police/La Verne
Accidental Death Life Insurance
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, unemployment insurance and child supporUgarnishments 40lA plan
4578 plan
Roth plan
Replacement Social Security plan
Employee Group Dues
LAIMPACT Law Enforcement Task Force Demands

MULTIPLE
Total

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43 August 1, 2022, City Council Meeting
Staff Report

CITY OF LA VERNE
Public Works Department

DATE: August 1, 2022

TO: Honorable Mayor and City Council

FROM: Shawn Igoe, Public Works Director

SUBJECT: Declaration of Surplus Property

AGENDA SUMMARY

Certain vehicles and equipment have been depreciated through the equipment fund and scheduled for replacement. Each unit is no longer useful or is ineffective for current operational requirements.

Each will become surplus to the City’s operational needs and should be disposed per Administrative Regulation No. 606.

RECOMMENDATION

Staff recommends that the City Council declare the vehicles and equipment identified in Attachment A as surplus to the City’s needs and further recommends that the staff be directed to sell each in a fair and equitable manner per Administrative Regulation No 606.

This action is not considered a “Project” under the definition of the California Environmental Quality Act (CEQA) and is therefore not subject to CEQA review.

BACKGROUND

The fleet maintenance division of the public works department is responsible for the purchase and maintenance of all vehicles and equipment used by the city’s various departments. The division prepares specifications for the purchase of new vehicles and equipment, provides routine maintenance and repairs of such equipment, establishes equipment replacement plans, and is responsible for disposing of declared surplus equipment.

The attached listing of equipment has reached its useful service life for and has been replaced in accordance with the division‘s equipment replacement program and previous Council budget authority.

Respectfully submitted,

Joe Vieyra
Fleet Manager

44 August 1, 2022, City Council Meeting

Attachement A
Surplus Equipment Listing

UNIT NO. DEPARTMENT VIN/SERIAL # ITEM

4174 Police 1FM5K8AR5GGA77908 2016 Ford Explorer

4175 Police 1FM5K8AR7GGA77909 2016 Ford Explorer

4176 Police 1FM5K8AR3GGA77910 2016 Ford Explorer

1107 Streets 4AGAU10S5RCO20364 1994 Multiquip Light Tower

2047 Police 1N9MU1112JF272213 2018 National Signal
Message Trailer

1109 Water 4GNLT08171B900343 2001 Multiquip Light Tower

1138 Parks 5ASAK27472F027792 2002 Chrysler Gem

2032 Parks 00007080 2002 Cushman Groom Master

1128 Water 10662DHA50995 1975 International LS600

1077 Water 1FDYS82E6PVA28382 1993 Ford Vactor Truck
45 August 1, 2022, City Council Meeting
Agenda Report

CITY OF LA VERNE
City Engineer

DATE: August 1, 2022

TO: Honorable Mayor and City Council

FROM: Cody Howing, City Engineer

SUBJECT: Parcel Map No. 83440, (1350 3
rd Street) – Final Map
______________________________________________________________________

AGENDA SUMMARY:

On July 6, 2021 the Development Review Committee (DRC) approved Tentative Parcel Map No. 83440 (Case 66-21 TPM) to subdivide a single parcel into two new parcels. This proposed configuration will allow the owner of the property (David and Margaret Home Inc.) to separate a portion of the existing parcel for the purpose of a lease agreement with Cedar Springs LP.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 22- 61, approving the Final Parcel Map No. 8 3440 and direct staff to sign the map as to its conformance with the Subdivision Map Act and City Municipal Code.

BACKGROUND:

The existing property is located at 1350 3
rd Street and has a zoning designation of
Institutional. The subject parcel is APN: 8381-036-030 which has an approximate area of

13.22 Acres with existing buildings on site. Th is existing parcel is proposed to be subdivided in to two separate parcels with areas of approximately 11.92 and 1.30 Acres.

The smaller of the two proposed lots includes an existing structure known as the Youth Workforce Training Center which is intended to be separated from the David and Margaret Youth and Family Services campus. The creation of two parcels will allow Cedar Springs LP to lease the spac e from David and Margaret Home Inc. with a term of 85 years. There are no proposed improvements or modifications of the existing buildings proposed in conjunction with this Parcel Map. The resulting proposed parcel configuration will meet the minimum standards for the Institutional Zone for setbacks and lot coverage.

Adjacent to the two proposed parcels is APN 8 381-036-031 which is owned by Cedar Springs LP and included on the subject parcel map. This parcel shares an existing 46 August 1, 2022, City Council Meeting
Agenda Report
Parcel Map No. 83440
August 1, 2022

Page 2 ends

parking lot with the original lot, which is a condition that is preserved in the proposed final map. Additionally , the adjoining Cedar Springs LP parcel mentioned above will provide easements for drainage structures that benefit the David and Margaret Home property proposed to be split. Both the shared features of the drainage infrastructure and parking lot facilities have joint use and maintenance agreements that will be recorded as a condition of approval for this map.

ENVIRONMENTAL REVIEW:

This project has been determined to be categorically exempt 15315 (Class 15) from the California Environmental Quality Act (CEQA) and the La Verne Environmental Guidelines. No further environmental study is required for this project.

Attachments: A. Parcel Map
B. City Council Resolution No. 22-61
47 August 1, 2022, City Council Meeting
RESOLUTION 22-61

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY

OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE FINAL MAP FOR PARCEL MAP 83440, (CASE NO. 66-21TPM), A REQUEST TO SUBDIVIDE THE PARCEL AT 1350 3

RD STREET

WHEREAS, Tentative Parcel Map 83440 was approved by the Development Review Committee on July 6, 2021; and

WHEREAS, the Final Map has been prepared in accordance with the requirements of the Subdivision Map Act and the La Verne Subdivision Ordinance; and

WHEREAS, conditions to be fulfilled prior to map recordation are being met and will be completed prior to recordation and the City Surveyor has checked the final map to confirm that it is technically correct;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. In connection with Final Parcel Map No. 83440, the City Council of the City of La Verne, in accordance with Government Code Sections 66473.5 and 66474, HEREBY FINDS AND DETERMINES that Final Parcel Map 83440 is consistent with Tentative Parcel Map 83440, which is consistent with the requirements of the La Verne Zoning and Subdivision Ordinances and as follows:

1. That the proposed map is consistent with the General Plan of the City of La Verne.

2. That the design or improvement of the subdivision is consistent with the General Plan of the City of La Verne.

3. That the final map meets the requirements of the zoning ordinance.

4. That the site is physically suitable for development.

5. That the design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat.

6. That the design of the subdivision or type of improvements is not likely to cause serious public health problems.

48 August 1, 2022, City Council Meeting
Resolution No. 22-61 2

7. That the design of the subdivision or type of improvements will not conflict with easements acquired by public at large, for access through or use of, property within the proposed subdivision.

8. Discharge of wastes from the subdivision will not result in the violation of existing requirements as prescribed by California Regional Water Quality Control Board.

9. The subject property is not land subject to contract pursuant to the California Land Conservation Act.

Section 2. That the City of La Verne HEREBY APPROVES the Final Map for Parcel Map No. 83440 subject to the posting of all standard bonds and/or cash deposits and inspection fees in amounts stipulated.

Section 3. That the Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 1ST day of August, 2022.

Mayor Tim Hepburn
ATTEST:

Lupe Gaeta Estrella, Assistant City Clerk

CERTIFICATION

I, Lupe Gaeta Estrella, Assistant City Clerk of the City of La Verne, Do HEREBY CERTIFY that Resolution No. 22-61, was duly passed and adopted by the said City Council at a meeting of the said Council held on the 1 st day of August, 2022 and
passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________
Lupe Gaeta Estrella, Assistant City Clerk
49 August 1, 2022, City Council Meeting
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53 August 1, 2022, City Council Meeting
Agenda Report

CITY OF LA VERNE
City Manager’s Office

DATE: August 1, 2022

TO: Honorable Mayor and City Council

FROM: JR Ranells, Assistant City Manager

SUBJECT: Resolution 22-62 Authorizing the City Manager to Execute Agreements to Transfer Administration of the City’s OPEB/Pension 115 Trust to Shuster Advisory Group, LLC and Funds’ assets to Charles Schwab Trust Bank (“Schwab”), and Alta Trust Company (“Alta”) as the Directed Trustee

AGENDA SUMMARY

On June 20, 2022, Council approved Resolution 22-33 authorizing the execution of an agreement to transfer the OPEB/Pension 115 Trust to Shuster Advisory Group, LLC. As part of this process, the City became aware that there were some minor language changes that need to be included in the Resolution due to requirements by PARS and US Bank.

Resolution 22-62 is solely an update to the language in the previously approved resolution and does not make any changes to the agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company that was approved through Resolution 22-33

The City has two Trust Accounts for the purpose of funding certain retiree obligations.

Those funds are currently administrated by Public Agency Retirement Services (PARS) and assets are held by US Bank. After a review of the current fee structure and fund line up, it was determined that savings could be achieved by converting our plan administration and portfolio management to another provider. The provider recommended, Shuster Advisory Group, LLC, is the same firm that recently took over fiduciary responsibilities of the employee’s 457 deferred compensation account in October of 2019 as well as the FICA alternative plan. Through that change employees, participants and retirees have realized significant savings on the fees of those accounts.

RECOMMENDATION

Staff recommends the City Council adopt Resolution 22-62 authorizing the City Manager to execute agreements to transfer administration of the City’s Other Post Employee Benefits (OPEB)/Pension 115 Trust to Shuster Advisory Group, LLC (“Shuster”) and Funds’ assets to Charles Schwab Trust Bank (“Schwab”), and Alta Trust Company (“Alta”) as the Directed Trustee.

It is further recommended that the City Council authorize that the trustee and discretionary advisory services of U.S. Bank National Association (US Bank) be assigned to Alta and Shuster respectively. Resolution 22-62 provides the following actions:
54 August 1, 2022, City Council Meeting
Agenda Report – OPEB/115 Trust Conversion
August 1, 2022
Page | 2

1. The City Council hereby adopts the Shuster Multiple Employer OPEB/Pension 115 Trust, effective June 20, 2022; and

2. The City Council hereby authorizes the termination of the City of La Verne PARS 115 Trust – OPEB Prefunding Program and Pension Rate Stabilization Program, all services, administration, and investment contracts with Public Agency Retirement Services (“PARS”) and US Bank, N.A.; and

3. The City Council hereby appoints the City Manager, or his/her successor or his/her designee as the City’s Administrator for the Trust; and

4. The City’s Administrator is hereby authorized to execute the legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City’s participation in the Trust and to maintain compliance with any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City’s Trust.

BACKGROUND
In June 2019 the City switched record keepers for its 457(b) Employee Deferred Compensation Plan (“the Plan”) from Lincoln Financial to MassMutual. As part of that transition, we engaged the services of Shuster to act as the City’s fiduciary related to the selection and monitoring of the investments offered in the Plan, as well as ongoing monitoring of the record-keeper and their fees. Since the conversion, employee participants in the Plan as a whole have saved approximately $182,000 from the reduction in recordkeeping fees alone (a 63% reduction from 0.49% to 0.09%), positively impacting their account balances. This enhancement does not take into account any financ ial gains from improved investments or the increase in guaranteed interest rate. At the time of conversion, the positive impact to participants due to the combination of the fee reduction and increased interest rate was estimated to be $188,070 over a one-year period.

Similar to that effort, staff has been evaluating a similar switch regarding its current administration of our OPEB and 115 trust accounts away from PARS and US Bank . T he change will result in a significant reduction.

There are two accounts within the City’s Trusts to fund future liabilities related to employee retirement. One is for retiree medical liability (OPEB) and the second is a 115 Trust for future Pension Liability within the California Public Employee Retirement System (CalPERS). In total the city has $8.5 million earmarked for these accounts ($4.0 and $4.5 respectively).

OPEB Liability Trust
The City entered into a 115 Trust arrangement with PARS and US Bank on November 5, 2014 to fund the future obligations utilizing PARS. The City created an account in compliance with Government Accounting Standards Board (GASB) which is related to accounting and financial reporting for postemployment benefits other than pensions. GASB requires Cities to report costs and obligations for post-employment healthcare and other post-employment benefits (called “OPEBs"). Each year the City is required to report its net OPEB liability (difference between total OPEB liability and assets accumulated in an irrevocable trust) on its financial statements. Funds must be set aside in an exclusive benefit-irrevocable trust that cannot be accessed by creditors, in order to be accounted for as assets to reduce the liabilities. Since inception, the city’s OPEB account has been 55 August 1, 2022, City Council Meeting
Agenda Report – OPEB/115 Trust Conversion
August 1, 2022
Page | 3

administered by PARS. The purpose of this account is to protect and grow assets required to fund retiree healthcare benefits provided to eligible employees hired before 2018.

115 TRUST
In 2019 the City established a 115 Trust under the same account as part of its Fiscal Sustainability Plan. This plan was enacted to address the projected u nfunded liability that the City was responsible for with CalPERS. At that time the City issued a $54 million Pension Obligation bond to deal with City’s unfunded liability as of June 2018. The 115 trust was a separate instrument that the City established to set aside funds to deal with any future liability that should occur in succeeding valuations.

Like the OPEB Trust, assets in a 115 Trust are irrevocably committed for the government function specific in the applicable trust agreement. Additionally, monies held in such trusts can be invested in accordance with the rules governing those trusts, which are different than the investment rules for the City’s pooled investments. Investment restrictions that apply to the general fund of a City (CA Government Code 53601) do not apply to the assets held in an Irrevocable Section 115 Trust, thus allowing for more flexibility in the investment strategy.

Setting aside funds in a Section 115 Trust can potentially earn a higher rate of return than funds invested within 53601 guidelines.

Public Agency Retirement Services (PARS)
The PARS option for OPEB and Pension Stabilization is the Public Agencies Post - Employment Benefits Trust, a multiple employer trust arrangement to which cities adopt the Trust to hold assets. It is important to note that although PARS provides services to public agencies, PARS is not a public agency or public retirement system. PARS provides trust administration for the PARS Post -Retirement Healthcare Plan and the PARS Pension Rate Stabilization Program, both held in the same Public Agencies Post -Employment Benefits Trust. The advisor to the PARS investment portfolios is US Bank and HighMark Capital Management serves as the sub-advisor to US Bank, managing the portfolios. US Bank also serves as Trustee for the multiple employer trust. The fees for PARS administrative services and US Bank trust and investment advisory services are separate fees, both a tiered structure based on assets. The PARS program provides five HighMark active investment strategies and another five portfolios of the same strategies, but as passive (index) strategies. PARS also offers the opportunity for custom investment portfolios for potentially an additional cost.

SHUSTER ADVISORY GROUP, LLC

Shuster Advisory Group, LLC (Shuster) is an independent investment advisory firm and fiduciary. They provide governmental and institutional retirement plan consulting services as well as private wealth management. Shuster is a SEC -Registered Investment Advisor with over $5 billion in assets under management focusing on serving the unique needs of over 60 governmental agencies and special districts, agencies , and public entities. Shuster serves as fiduciary to plan investments and pr ovides investment selection, monitoring and management.

Shuster serves currently as the fiduciary investment advisor and plan consultant for La Verne’s 457(b) Deferred Compensation Plan, 401(a) Defined Contribution Plan, and 56 August 1, 2022, City Council Meeting
Agenda Report – OPEB/115 Trust Conversion
August 1, 2022
Page | 4

FICA Alternative Plan. Shuster entered the public retirement plan sector after analyzing the sector and realizing that cities and agencies were being underserved and over -charged for their retirement plans, directly impacting the supplemental retirement savings of employees.

Hiring S huster for these services resulted in a 55% reduction in total plan costs and a significant improvement in the quality of the investments available in the respective plans.

Shuster has conducted the same analysis of the Section 115 Trust programs available to cities and agencies and again determined that the City was being underserved and over - charged which has a direct result on the savings put aside for future obligations. As a result, Shuster created and offers a Section 115 Trust program.

Staff has analyzed the proposal from Shuster and the information provided in comparison to the current PARS program, assuming both programs earned an average 6% gross annual rate of return. The 115 Trust arrangement from Shuster results in a 50% reduction in the expenses of the program in comparison to the current PARS program. The reduction in fees alone will result in an estimated $363,800 in savings over 10- years, $1.1 million over 20-years, and $2.6 million over 30- years. These results assume there are no fee changes , and take into account the Council’s recently authorized allocation of $4,000,000 into the 115 Trust. Future contributions by the city will only increase the comparative savings. Lastly, the costs associated with the PARS OPEB and Pension Rate Stabilization Program are significantly higher than the solutions offered by Shuster Advisory Group, LLC.

Additionally, Shuster will provide ten investment strategies that combine both active and passive investment solutions to take advantage of the optimum mix of investments from both an investment return and cost perspective. If desired by the city, Shuster will also provide a custom portfolio at no additional cost.

Staff is now seeking City Council authorization to move forward with this conversion, and direct the City Manager to terminate the contracts and agreements with PARS/US Bank and enter into the attached agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company to provide the 115 Trust account(s).

Attachments: Resolution 22-62

57 August 1, 2022, City Council Meeting
RESOLUTION NO. 22-62

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS

ANGELES, STATE OF CALIFORNIA, APPROVING THE ADOPTION OF THE MULTIPLE EMPLOYER OPEB/PENSION 115 TRUST ADMINISTERED BY SHUSTER ADVISORY GROUP, LLC AND REPEALING RESOLUTION NO. 22-33

WHEREAS, Shuster Advisory Group, LLC (“Shuster”) has made available the Multiple Employer OPEB/Pension 115 Trust (Trust) for the purpose of pre-funding pension obligations and/or OPEB obligations; and

WHEREAS, the City of La Verne (“City”) is eligible to participate in a tax-exempt trust performing an essential governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations issued there under, and is a tax-exempt trust under the relevant statutory provisions of the State of California; and

WHEREAS, Alta Trust Company satisfies the Trustee requirements under IRC section 115; and

WHEREAS, all qualified assets currently held in the City’s Public Agency Retirement Services (“PARS”) Public Agencies Post-Employment Benefits Trust are irrevocably dedicated to prefunding the City’s OPEB and pension obligations; and

WHEREAS, the City’s adoption and operation of the Trust has no effect on any current or former employee’s entitlement to post-employment benefits; and

WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate from and independent of the Trust; and

WHEREAS, the City Council has prudently set aside funds for the OPEB liability and pre-funding pension obligations; and

WHEREAS, the City’s funding of the Trust does not, and is not intended to, create any new vested right to any benefit nor strengthen any existing vested right; and

WHEREAS, the City reserves the right to make contributions, if any, to the Trust.

BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. The City Council hereby adopts the Shuster Multiple Employer OPEB/Pension 115 Trust, effective June 20, 2022; and

Section 2. The City Council hereby authorizes the termination of the City of La Verne’s participation in the PARS Public Agencies Post-Employment Benefits Trust Program, all services, administration, and investment contracts with PARS and US Bank, N.A. (“U.S. Bank”), including the services of U.S. Bank as Trustee; and

Section 3. The City Council hereby authorizes the appointment of Alta Trust Company as successor Trustee and Charles Schwab Trust Bank as custodian of the assets.

The transfer of assets is contingent upon the acceptance of the successor Trustee and custodian; and
58 August 1, 2022, City Council Meeting
RESO. NO. 22-62 -2-

Section 4. The City Council certifies that the successor trust satisfies the requirements of Section 115 of the Internal Revenue Code and that all assets held by that trust shall qualify as “plan assets” that are irrevocably dedicated to the prefunding of OPEB and pension obligations; and

Section 5. The City Council hereby authorizes the liquidation and transfer of all assets to Charles Schwab Trust Bank, as soon as administratively practicable; and

Section 6. Upon the complete transfer of assets on or around August 31, 2022, PARS is removed as trust administrator and U.S. Bank is removed as Trustee; and

Section 7. The City Council hereby appoints the City Manager, or his/her successor or his/her designee as the City’s Administrator for the Trust; and

Section 8. The City’s Administrator is hereby authorized to execute the legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City’s participation in the Trust and to maintain compliance with any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City’s Trust.

Section 9. That said action was taken during a regular meeting of the La Verne City Council.

Section 10. The Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 1st day of August, 2022.

__________________________________
ATTEST: Tim Hepburn, Mayor

_____________________________________
Lupe Gaeta Estrella, Assistant City Clerk

I hereby certify that the foregoing Resolution No. 22-62 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 1 st day of August, 2022,
by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________________
Lupe Gaeta Estrella, Assistant City Clerk
59 August 1, 2022, City Council Meeting
Agenda Report

CITY OF LA VERNE
Community Development Department

DATE: August 1, 2022

TO: Honorable Mayor and City Council

FROM: Eric Scherer, AICP, Community Development Director

SUBJECT: Case No. 65- 22SEP – Street Closure for Special Event taking place on Wheeler Avenue, Fairplex Drive, Wright Avenue, Yeager Avenue and Puddingstone Drive.

AGENDA SUMMARY

The City Council is requested to consider a street closure for the La Verne Grand Prix event.

Majestic Cycling has submitted a request to use portions of Wheeler Avenue, Wright Avenue, Fairplex Drive, Yeager Avenue, and Puddingstone Drive for a cycling race on Sunday, August 14, 2022 between the hours of 7:00 a.m. to 4:00 p.m.

RECOMMENDATION

Staff recommends the City Council adopt Resolution No. 22-63 authorizing the City Manager to execute the Agreement with Majestic Cycling permitting the cycling race on specified streets.

DISCUSSION

The request specifically involves the closure of eastbound lanes on Puddingstone Drive, the closure of Yeager Avenue to Wright Avenue, and the closure of Wright Avenue from Puddingstone Drive to Yeager Avenue. Eastbound vehicular traffic from Puddingstone Drive will be redirected northbound onto Wheeler Avenue. The northbound lanes on Wheeler Avenue will be closed while the southbound lanes will route traffic to westbound Puddingstone Drive. A portion of Wright Avenue will be used to reroute traffic back onto Fairplex Drive, while the Wright Avenue lanes between Puddingstone Drive and Yeager Avenue will be closed. The area on Puddingstone Drive between Wright Avenue and Wheeler Avenue will be closed to traffic, with the exception of the employees of the Brackett Air Traffic Control tower, who will be guided by course marshals.

The street closure will occur between the hours of 7:00 a.m. to 4:00 p.m. the day of the event s. four (4) Police Corporals and one (1) Police Sergeant, along with event volunteers, will be stationed throughout the course and at major intersections to provide traffic control.

The r ace is expected to draw up to 500 participants and attendees. The event will feature amplified music and live media coverage during the race. Additionally, the event will have canopies, portable restrooms, and food, beer, and beverage vendors.

Recent policy has been to prepare individualized agreements for street closure events. Staff has therefore developed a standard agreement outlining the traffic control plan requirements, 60 August 1, 2022, City Council Meeting
65-22SEP
August 1, 2022

Page 2 ends

locations, schedule, estimated fees, applicant’s responsibilities, and insurance and indemnification requirements.

Public Works, Fire, Police and Community Development have reviewed and approved the street closure plan. Any conditions will be applied to the special event permit approval.

Respectfully submitted by: Gabriel Rivera, Assistant Planner

Attachments: A. Resolution No. 22-63
B. Agreement with Majestic Cycling

61 August 1, 2022, City Council Meeting
RESOLUTION NO. 22-63

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF

LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE EXECUTION OF AN

AGREEMENT WITH MAJESTIC CYCLING FOR THE LA LA VERNE GRAND PRIX EVENT

BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. That the City Manager of the City of La Verne be hereby authorized to execute an Agreement with Majestic Cycling, said Agreement being in the form attached hereto and made a part hereof by reference as through the same were set forth in full herein.

Section 2. That the Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 1st day of August, 2022.

___________________________________
Tim Hepburn, Mayor

ATTEST:

__________________________________
Lupe Gaeta Estrella, Assistant City Clerk

CERTIFICATION

I hereby certify that the foregoing Resolution No. 22-63 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 1 st day of
August 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: ________________________________________
Lupe Gaeta Estrella, Assistant City Clerk

62 August 1, 2022, City Council Meeting

AGREEMENT TO PERMIT THE LA VERNE GRAND PRIX

THIS AGREEMENT is entered into this 14th day of August 2022, by and between the CITY OF LA VERNE, a municipal corporation (hereinafter “City”) and MAJESTIC CYCLING, (hereinafter “Majestic Cycling”.) The parties hereto agree as follows:

1. Project. Majestic Cycling has requested use of certain public streets as a route for the 2022 La Verne Grand Prix Event on Sunday, August 14, 2022.

2. Liaison/Representatives. The authorized representative for the Cit y shall be the City Manager or his designee. The City Manager’s designee for this event is Gabriel Rivera, Assistant Planner. All changes to the schedule or the authorized activities per this Agreement shall be subject to the prior approval of the City Manager’s designee, Gabriel Rivera. The authorized representative for Majestic Cycling is Alfie Sanchez, 909-297-6353. The City Manager’s designee for the day of the event shall be the on duty watch commander of the La Verne Police Department, 909-596-1913.

3. Location. The cycling race will be conducted on portions of Puddingstone Drive, Fairplex Drive, Wheeler Avenue, Wright Avenue, and Yeager Avenue; however, Fairplex Drive is not subject to the City of La Verne’s control.

4. Schedule. The La Verne Grand Prix event will be conducted on August 14, 2022 from 7:00 a.m. to 4:00 p.m (setup at 7:00am). Any deviation from this schedule is subject to the advance approval of the City Manager or his designee.

5. Fees. The following estimated fees shall be deposited by Majestic Cycling with the City prior to the commencement of event. At the conclusion of the event, an accounting shall be provided to Majestic Cycling detailing the City’s expenditures for staff time and injury to public property (if any).
63 August 1, 2022, City Council Meeting
2 Application/Permit Issuance fee: $ 150.00
Police Corporals (4/$100/hour 7:00am- 4:00pm) $ 3600 .00 Police Sergeant ($120/hour 7:00am- 4:00pm) $ 1080.00 Total fees/deposit $ 4830.00

6. Street Closures. The race route will require traffic control on Puddingstone Drive, Wheeler Avenue, Wright Avenue, Yeager Avenue, and Fairplex Drive. Eastbound Puddingstone Drive will be closed to traffic starting west of Wheeler Avenue. Westbound Puddingstone Drive traffic coming from Fairplex Drive will be subject to lane closures with only limited access to and from Brackett Airport for the employees of the airport tower. There will be street closures on Yeager Avenue, portions of Wheeler Avenue, and portions of Wright Avenue. All closures/detours will occur August 14, 2022 between 7:00 a.m. to 4:00 p.m. Majestic Cycling shall also submit a traffic control plan to the City’s Public Works Department for approval. Said approval shall be obtained prior to the event. Majestic Cycling shall be responsible for all costs associated with field review of the traffic control (as estimated in Section 5) by the La Verne Police Department. Majestic Cycling shall secure any required permits from other affected agencies, i.e. Los Angeles County, City of Pomona and City of San Dimas.

7. Notification to Residents/Business. Majestic Cycling shall provide written notices to residents and institutions along the race route and adjacent streets impacted by the race. The notice shall be provided at least five (5) days in advance of the event and shall include the date, time and anticipated traffic measures. The notice shall also include the name of a contact person at the site, who is available by cellular phone or pager at all times during the event. Majestic Cycling shall submit the text of the notices to the City Manager’s designee for approval prior to mailing. The City Manager’s designee shall have the authority to extend the notice perimeter if such action is reasonably necessary.

8. Cleanup/Damage to Public Property. The race route and all public property utilized shall be cleaned and restored at the conclusion of the event to its original condition. All trash, debris, markers, signs, etc., shall be removed by Majestic Cycling within 24 hours after the 64 August 1, 2022, City Council Meeting
3 cessation of the event. Majestic Cycling shall be responsible for any damage to public property on route, which occurs during the race as the result of the race.

9. Insurance. Majestic Cycling shall provide the City with a certificate of insurance evidencing liability coverage, in an amount of at least $1,000,000, naming the City of La Verne, its elected and appointed officials, employees and/or agents as additional insured. Majestic Cycling shall also provide evidence of Worker’s Compensation coverage. Evidence of insurance coverage shall be submitted prior to the race.

10. Indemnification. Majestic Cycling shall indemnify and save harmless City, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of City, and shall defend, indemnify and save harmless City, its officers, employees and agents, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, Worker’s Compensation claims, resulting from or arising out of the conduct of the race.

11. Notices. Notices and correspondence shall be delivered in person or sent by certified mail to the following addresses:

CITY: MAJESTIC CYCLING:

City of La Verne Majestic Cycling
Attention: City Manager c/o Alfie Sanchez
3660 “D” Street 571 Richland Street Apt. B
La Verne, CA 91750-3599 Upland, CA 91786
909-596-8726 909-297-6353

12. Attorney’s Fees. In the event that any legal action is commenced to enforce or interpret the terms or conditions of this Agreement, the prevailing party shall, in addition to any other relief and costs, be entitled to reasonable outside attorney’s fees. 65 August 1, 2022, City Council Meeting
4 13. Termination of Agreement. This Agreement may be terminated with cause by either party hereto. Unless earlier terminated for cause, this Agreement shall be effective on the date signed by both parties and shall terminate on August 14, 2022. The indemnification provision in paragraph 10 shall survive the termination of the Agreement and remain in full force and effect for all applicable instances resulting from the race.

14. Entire Agreement. This Agreement represents the entire agreement between the parties hereto as to the matters contained herein.

15. Amendment. This Agreement may be amended upon the written mutual agreement of the parties through their designated representatives.

IN WITNESS of the foregoing, the parties hereto have executed this Agreement on the date first written above.

CITY OF LA VERNE

By:_____________________________________
Robert Russi, City Manager

MAJESTIC CYCLING

By:____________________________________
Alfie Sanchez, Majestic Cycling

ATTEST:

____________________________________
Lupe Gaeta Estrella, CMC
Assistant City Clerk
66 August 1, 2022, City Council Meeting
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67 August 1, 2022, City Council Meeting
Agenda Report

CITY OF LA VERNE
Community Development Department
D
ATE: August 1, 2022
TO
: Honorable Mayor and City Council
F
ROM: Eric Scherer, AICP, Community Development Director SUBJECT: Old Town La Verne Car Show Multi-Year Agreement _________________________________________________________ AGENDA SUMMARY:

The City Council will consider a new three-year agreement with Flying Deuces for the two cars shows held in Old Town La Verne. This is a renegotiated agreement with the same promoter as the previous agreement is now expired. In addition, the Council will review the financial cost to the City for these events, and will consider appropriating the necessary funds.

RECOMMENDATION:

Staff recommends the City Council either:
1) Appropriate the necessary funds to cover the costs associated with having the November 19, 2022 event ($14,500) and approve the draft Exclusive Franchise Agreement with future events becoming part of the adopted City Budget; or 2) Provide staff with further direction on how much the Council wishes to financially support the event so that staff can go back and renegotiate with the Promoter and return to the Council with a modified Agreement. This most likely means that the November 19, 2022 event cannot occur.

DISCUSSION:

The proposed Exclusive Franchise Agreement for the Cool Cruise and Crusin La Verne car shows in Old Town La Verne for the 2022- 2025 period is mostly unchanged from the previous agreement. The promoter has requested additional compensation from the Old Town La Verne Bus iness Improvement District (BID) and that the required Traffic Control Plan, along with City staff costs, be paid for by the City.

H
istorically these events were staffed by Reserve Officers from the Police Department with Public Works staff working to set up for the event the Thursday before the events, during the events, and some cleanup the Monday after the event. However, in recent years, as the Reserve Officer program has been depleted, the Police Department has had to staff the events with Officers on overtime pay. The previous agreement required the promoter to pay $750 to the Reserve Officer program, but not for the costs of overtime Officers or Public Works employees. In addition, with the Fire Department’s new Ambulance Operator (AO) program, the Fire Chief will now have two AOs at these events. Since the Reserve Officer program is not expected to be able to staff these events over the next three years, the agreement has removed the payment of $750 to the program.
68 August 1, 2022, City Council Meeting
Old Town La Verne Car Show Agreement –CC Agenda Report
August 1, 2022

Page 2 ends

In order for the Council to understand the City’s hard costs for each of these car shows, the departments have provided these estimates:

Police Four (4) Officers (overtime) $5,600
Public Works Street Division Staff (overtime) $2,250
Fire Two (2) AOs day-of event (overtime) $400
Fire Marshal Inspection morning of event $250
Total: $8,500

There are other soft costs (use of equipment, non- overtime staff hours, etc.) that are also part of the events, but do not require additional funding as outlined in the chart above.

The City has historically covered the Public W orks costs, and for the last several car shows, the Police Department’s overtime costs to staff these events but it has not been specifically budgeted for. Under this new agreement, all of the costs outlined above would be the responsibility of the City to pay for each of the two annual events for the next three years.

In addition, the Police Department has requested that an engineered Traffic Control Plan be created for these events. Once a plan is created, it can be utilized for all subsequent events provided that there are no changes to the areas where the event occurs. It is estimated that the Traffic Control Plan will cost $6,000 to create, with the draft agreement stipulating that any modifications would be paid for by the party that required the change.

At their July 11, 2022 meeting, the BID discussed these changes and indicated that they would not be willing to pay for the staff costs or the Traffic Control Plan, but would support paying for a $2,000 compensation to the Promoter for each event.

In discussing the overtime costs and the one- time Traffic Control Plan cost for these events, both the BID and Promoter have indicated that they are unable to absorb these costs if the City does not fund them. Thus, if the Counci l is unwilling to fully financially support the events as outlined above ($14,500 for the first event and $8,500 for the remainder of the events under the agreement), staff will need to work with the Promoter on modifying the agreement and how these events might still be able to be held, if at all.

Should the Council agree to support some of the financial cost above, further negotiation with the Promoter would also occur. This delay would most likely result in the November 19, 2022 Cruisin La Verne car show being cancelled.

The draft agreement will be presented to the BID at their meeting the morning of August 1, 2022, and staff will provide the Council with the outcome of their recommendation on the agreement as drafted during the Council meeting.

Attachment: DRAFT Exclusive Franchise Agreement 2022-2025 69 August 1, 2022, City Council Meeting
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EXCLUSIVE FRANCHISE AGREEMENT

This EXCLUSIVE FRANCHISE AGREEMENT (“Agreement”) for the promotion and operation of car shows is made and entered effective the 20th 1st day of August, 20222018 (“Effective Date”), by and between CITY OF LA VERNE, a municipal corporation (“CITY”) and FLYING D EUCES, a sole proprietorship (“PROMOTER”).

RECITALS

A. CITY desires to obtain professional promoter and management services for the CRUISIN LA VERNE car show, to be held on the Saturday prior tofollowing Thanksgiving, for a three (3) year period, beginning November 19, 202224, 2018 in the City of La Verne, to ensure a safe, intergenerational, family-oriented car show.

B. CITY desires to obtain professional promotor and management services for the LA VERNE COOL CRUISE car show , to be held on the Saturday preceding Easter, for a three (3) year period, beginning April 8, 202313, 2019 in the City of La Verne, to ensure a safe, intergenerational, family - oriented car show.

C. PROMOTER has proposed to provide such services for the CITY in accordance with the terms set forth in this Agreement.

D. CITY de sires to contract with PROMOTER for car show promotion and management services and PROMOTER desires to provide such services to CITY.

E. PROMOTER has demonstrated competence and professional qualifications necessary for the satisfactory performance of the services designated herein by virtue of his experience and expertise.

NOW THEREFORE, THE PARTIES MUTUALLY AGREE WITHIN EACH
SECTION AS FOLLOWS:

1. GRANT OF EXCLUSIVE FRANCHISE

A. CITY hereby grants to PROMOTER, and PROMOTER hereby
accepts, on the terms and conditions set forth herein, the exclusive right to produce a car show by the name of “Cru isin La Verne” for CITY in the City of La Verne, California on the Saturday pr ior tofollowing Thanksgiving, November 19, 2022November 24, 2018 , and two (2) additional years on the approximate same days in 2023 and 20242019 and 2020.

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B. CITY hereby grants to PROMOT ER, and PROMOT ER hereby accepts, on the terms and conditions set forth herein, the exclusive right to produce a car show by the name of “La Verne Cool Cruise” for CITY in the City of La Verne, California on the Saturday preceding Easter beginning April 8, 202313, 2019, and for two (2) additional years on the approximate same day of 20242020 and 20252021.

C. PROMOTER agrees not to promote other car shows utilizing the name “Cruisin La Verne,” “La Verne Cool Cruise” or variation thereof.

D. CITY hereby grants to PROMOTER , the non -exclusive right to use public rights -of-way within t he City of La Verne, said areas to be specifically set forth in the City permits for the event. In connection with PROMOTER ’S use of the exclusive Franchise granted above, PROMOTER’S right to block streets or otherwise interfere with pedestrian and vehicle traffic will be limited to the rights granted by the CITY in the permits required by Section 2.

2. EVENT GOALS

A. CITY has accepted a list of goals from the Old Town La Verne Business Improvement District Board (BID) merchants as guiding principles for this event and are herein incorporated by reference in this Agreement as follows:

i. Date of Cool Cruise event shall be the Saturday preceding Easter (“Easter Saturday”).

ii. Goal of approximately 300 classic vehicles for the CRU ISIN LA VERNE car show.

iii. Goal of approximately 600 to 800 classic vehicles for the LA VERNE COOL CRUISE car show.

iv. Family-oriented event.

v. Event must provide liability insurance that includes indemnification of City of La Verne and Old Town L a Verne Business Improvement District/merchants.

vi. Advance publicity needs; visible promotion 60 days prior to event ( e.g. posters, mailings, flyers, and press releases) are required. Prior City (Community Development Director) and appointed DBID member review and approval required. City 71 August 1, 2022, City Council Meeting

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shall also review proposed sponsors prior to being added to promotional material.

vii. Provide a demonstrated and effective plan to involve and invite more local car clubs.

viii. E vent should promote Old Town La Verne and its merchants.

ix. Community focus is just as important as the cars.

x. E vent must identify and support one local charity ( greater La Verne community preferred), for which the event provides a pre-defined amount of support , and promote this in
promotional materials. PROMOTER, CITY, and D BID shall agree to the charity.

xi. Event must provide for safe, organized street closure and traffic control (to be approved by City); both setup and tear down; a defined schedule for both setup and tear down in a timely manner so as to not impact the local businesses.

xii. Organization and a well-coordinated plan is needed for all aspects of the event. Pre-event meeting with City Staff/ DBID are required at least 45 days and 10 days prior to the event dates. Organizer shall be accessible by mobile phone and email up to, and including, the days of the events.

xiii. Event staff should be easily identifiable on day of event (e.g. uniform color/design shirts or jackets).

xiv. Ability to accommodate local merchants into the event, allowing exterior presence where feasible.

xv. Accommodation of youth activities and performances into the event is encouraged.

xvi. Promoter is encouraged to obtain sponsors for event. Except for potential Old Town merchant contribution, event must otherwise be self -sustaining; no other City or merchant subsidy.

xvii. Raffles, “50/50’s,” and the like are expressly prohibited, except for bona fide (501c3), designated charitable organization.

Event may provide entry prizes to participant entrants.

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xviii. Promoter to provide music for event; preferably a “classic rock” style band or DJ with approval by CITY at least 30 days prior to the event.

xix. There shall be no outside food vendors as part of the events.

However, food vendors selling items not provided by Old Town businesses may be approved on a case-by-case basis.

3. SERVICES PROVIDED BY PROMOTER

A. PROMOTER shall promote and operate a car show on th e streets of the CITY on the Saturday prior to following Thanksgiving for the CRUISIN LA VERNE car show on November 19, 202224 2018, and for two (2) successive years thereafter. The precise location, hours, and other details of the car show operation shall be set forth in a Special Event Permit issued by CITY. Hours of car show shall be approximately 6:00 a.m. to 6:00 p.m., except that variance may be considered by CITY, so long as it’s consistent with noise lim itations set by the Municipal Code. Setup of car show, including parking of cars, shall not begin prior to 5:00 a.m. on day of event.

B. PROMOTER shall promote and operate a car show on the street of the City on the Saturday preceding Easter, referred to as the LA VERNE COOL CRUISE car show beginning April 8, 2023 13, 2019 and for two successive years thereafter. The precise location, hours, and other details of the car show operation shall be set forth in a Special Event Permit issued by the CITY. Hours of the car show shall be approximately 6:00 a.m. to 6:00 p.m., except that variance may be considered by CITY, so long as it’s consistent with noise limitations set by the Municipal Code. Setup of car show, including parking of cars, shall not begin prior to 5:00 a.m. on day of event.

C. PROMOTER shall apply for a Special Event Permit and street closure permit for the car show as soon as possible following execut ion of the Agreement, but not later than 45 days prior to event date .

PROMOTER shall provide all information deemed necessary by CITY for consideration of permit, including but not limited to food service, restrooms, entertainment (both live and prerecorded), general layout, list of all vendors (14 days prior to event), specifics of proposed street closure, and provisions for cleanup and refuse disposal. Vendors shall not be in conflict with existing Old Town businesses to the satisfaction of the CITY.

D. PROMOTER shall obtain, and submit to CITY (45 days prior to event), individual liability insurance certificates and required endorsements for 73 August 1, 2022, City Council Meeting

5 | Page

car show event, all food vendors, amusement rides and/or devices, animal exhibits or rides, and any other use determined to be non- standard by CITY. Insurance certificates and required endorsement s shall name CITY, DBID, and PROMOTER as insureds and provide a minimum $1,000,000-liability policy per occurrence.

E. PROMOTER may, but is not required to, provide food service. In the event food service is provided, however, PROMOTER shall be required to provide evidence of compliance with required health permit(s) not less than ten (10) days prior to event. Any food vendor proposed shall be reviewed and approved by CITY so as not to conflict with similar businesses in Old Town.

F. PROMOTER shall be responsible to ensure that any necessary permits and f ranchises required by law from other agencies (e.g.

Health Department, Agriculture Dept, etc) are obtained by vendor(s) or PROMOTER prior to event, with no obligation or cost to CITY.

G. PROMOTER shall, following CITY ’s approval of the submitted plan, provide and set up with PROMOTER ’S personnel, all traffic control, booths, equipment, etc . so event will begin on time and disassemble all booths and equipment immediately after the event so normal traffic is restored as soon as reasonably possible.

H. PROMOTER shall maintain clean and safe conditions, and an attractive appearance, of all aspects of the event.

I. PROMOTER shall comply with all City ordinances and directives, as specified in approved Special Event Permit.

J. PROMOTER shall provide all necessary toilets , wash stations, and disposal services.

K. PROMOTER shall be responsible for parking vehicles at the street closures to prohibit vehicles from driving into the event area consistent with the Traffic Control Plan and to the satisfac tion of the CITY.

L. PROMOTER shall provide all necessary electrical service for the CRUISIN LA VERNE and LA VERNE COOL CRUISE car shows ,
except for incidental power that can be accessed from existing outlets in Mainiero Squareat Third and D Streets and Transportation Park.

Any requirement for additional power, including use of generators, shall be at sole expense and responsibility of PROMOTER. 74 August 1, 2022, City Council Meeting

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M. PROMOTER shall allow businesses in D BID to be vendors, without charging a fee, for participation in the car show provided that:

1) The business has an actual business (brick and mortar) in the DBID and the products or services provided by the business at the car show are the same products or services customarily sold or provided at the business premises;

2) Each such business complies with all rules, governmental regulations that apply to all other vendors including, but not limited to, providing insurance, obtaining all City and County Health Department permits, and complying with any Americans with Disabilities Act requirements that may apply to the business.

N. PROMOTER shall conduct the event in full compliance with the Americans with Disabilities Act.

O. PROMOTER shall submit a security plan for the approval of the Chief of Police. The Chief of Police shall have the authority to require revisions to the approved security plan as necessitated by experience in conducting the event. As compensation for City provided security, PROMOTER shall provide payment to “La Verne Police Department Reserves” in the amount of $750, not less than thirty (30) days prior to day of event.

P. PROMOTER shall submit all marketing and participant registration materials to CITY City (Community Development Director) for approval prior to use or distribution.

Q. PROMOTER shall determine the fees to be charged to participants and vendors participating in either c ar show, at PROMOTERS’ discretion, except that busines ses within Old Town La Verne Business District shall not be charged a fee for participation.

R. PROMOTER shall attend a pre-event meeting with the CITY to discuss logistics, event details, security plan, traffic control, marketing efforts, fire prevention, setup and tear down details, etc., after consultation with the DBID Advisory Board and the CITY, shall determine setup and arrangement of event, and the respective location of entertainment, restrooms, vendors, and any other booths or services, if provided.

S. Within 45 days after completion of the event, PROMOTER shall attend an post-event meeting with CITY staff to discuss the event and issues 75 August 1, 2022, City Council Meeting

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that need to be addressed for the next upcoming event. P ROMOTER to also provide a written report in a memorandum format to CITY and DBID, detailing number of participants, a summary of the events and a fiscal summary.

4. SERVICES PROVIDED BY CITY

A. CITY sha ll provide access to non- confidential, non- privileged plans, maps, and records necessary for completion of
PROMOTER’S services.

A.B. CITY shall be responsible for creating and approving a Traffic Control Plan prior to the first event under this agreement. Any modification to a subsequent event’s layout shall requir e modifications to the Traffic Control Plan prior to the event. If the modifications are requested by the PROMOTER , they shall be responsible for the associated costs. If the modifications are due to the CITY, the CITY shall be responsible for the associated costs.

B.C. CITY sha ll assist PROMOTER in publicizing the car show through mailings generated by CITY’S various guides, electronic media, video media, mailings and publications, provided there is no increase in costs to CITY from inclusion of PROMOTER ’S advertisements and promotional materials in such. CITY will provide website hosting for promotion of the event, as feasible.

C.D. CITY shall provide personnel and services as necessary for normal and routine public safety services, including routine police, fire, and paramedic services., except for security payment required, as noted in Section 3 of this Agreement.

D.E. CITY shall waiv e any and all costs to PROMOTER for issuance of Special Event Permit, Street Cl osure Permit, Public Works Permit, Use of Type III barricades, Business License, and other administrative review necessary for the management,
promotions, and operations of either car show.

E.F. CITY shall provide all necessary trash containers, trash clean up, and refuse disposal services.

F.G. CITY shall waive any and all costs to PROMOTER for all routine and incidental costs associated with and public safety personnel as required to provide and perform services as described within this Agreement, except that CITY reserves the right to require 76 August 1, 2022, City Council Meeting

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payment by PROMOTER for costs incurred by CITY that are unusual and/or in excess of its normal operations and standing personnel costs.

G.H. CITY shall reserve the authority to require changes to event specifics, date, time, and other aspects as it deems fit to protect the health, safety, and welfare of the community and general public.

H.I. CITY shall provide all equipment and services necessary for the closure of public streets, including, but not limited to set up and tear down of street barricades for street closure and reopening.

This does not include the placement of vehicles at the entry points as required by the Traffic Control Plan, which is the responsibility of the PROMOTER as listed above.

I.J. CITY shall provide assistance in filing and approval of City required permits.

5. INSURANCE AND INDEMNITY

A. Workers' Compensation Insurance. PROMOTER shall obtain and maintain in full force and effect throughout the entire term of this Agreement full workers' compensation insurance and Employers' Liability Insurance with a minimum limit of $1,000,000.00, in accordance with the provisions and requirements of the Labor Code of the State of California.

B. Liability and Vehicle Insurance. PROMOTER shall obtain and maintain in full force and effect throughout the entire term of this Agreement a Broad Form Comprehensive Commercial General Liability (occurrence) policy (form CG 0001) and a Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including Code I (any auto) and endorsement CA 0025, with minimum limits of $1,000,000.00 aggregate and $1,000,000.00 per occurrence, per year. Said insurance shall protect PROMOTER and the CITY from any claims for damages for bodily injury, including accidental death, as well as from any claim for property damage which may arise from operations related to this Agreement or either car show. The following provisions shall be made a part of all insurance policies required by this section:

1. Additional Insured: “The City of La Verne and its elected or appointed officials, employees, agents, volunteers and officers, including but not limited to officers of the DBIDOld Town La Verne Business Improvement District Advisory Board, are hereby added as additional insureds.”

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2. Primary Coverage: “This policy shall be considered primary insurance as respects any other valid and collectible insurance or self -insurance the City of La Verne may possess including any self -insured retention, and any other insurance or the City of La Verne may possess shall be considered excess insurance and shall not contribute with it.”

3. Effective as Separate Policy: “This policy shall act for each insured as though a separate policy had been written for each except that the limit of liability of th e insuring company will not be increased by this provision.”

4. Notice of Cancellation: "Thirty days' prior to written notice by certified mail, return receipt requested, shall be given to the City of La Verne in the event of suspension, cancellation, reduction in coverage or in limits or non-renewal of this policy for whatever reason."

5. Waiver of Subrogation: The policies shall also be amended, as necessary, to waive all rights of subrogation against the City of La Verne and its elected or appointed officials, employees, or agents including but not limited to officers of the DBID Advisory Board.

C. Qualified Insurance. The insurance required by this Agreement shall be with insurers which are Best A:VII rated, or better. CITY shall be included as a n additional insured on each of the policies and policy endorsements.

D. Evidence of Insurance Coverage; Insurance Policies. Copies of policies and endorsements that implement the required coverage shall be provided to CITY and maintained current throughout the term of this Agreement. CITY shall have the right of inspection of all insurance policies required by this Agreement.

PROMOTERS shall notify CITY before destroying Contractor’s copies of such policies, regardless of whether such destruction occurs during or after the term of this Agreement.

E. Self-Insurance. To the extent permitted by law, all or any part of any required insurance may be provided under a plan of self -insurance approved by the State of California.

F. Indemnity by PROMOTER . PROMOTER will indemnify, defend, and hold harmless CITY against and in respect of, any and all claims, demands, losses, costs, expenses, obligations, liabilities, damages and recoveries, including interest, penalties, and attorney fees, that CITY shall incur or suffer that arise out of, result from, or are related to any breach of, or any failure by PROMOTER to perform, any of its representations, warranties, covenants, or promises contained in this Agreement, or in any schedule, certificate, document, exhibit, or 78 August 1, 2022, City Council Meeting

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instrument furnished to CITY, or otherwise to be furnished by PROMOTER under this Agreement.

G. Indemnity by CITY . CITY will indemnify, def end, and hold harmless PROMOTER against and in respect of, any and all claims, demands, losses, costs, expense s, obligations, liabilities, damages and recoveries, including interest, penalties, and attorney fees, that PROMOTER shall incur or suffer that arise out of, result from, or are related to any breach of, or any failure by CITY to perform, any of its representations, warranties, covenants, or promises contained in this Agreement, or in any schedule, certificate, document, exhibit, or instrument furnished to PROMOTER, or otherwise to be furnished by CITY under this Agreement.

6. Term and Termination.

6.1 Term. The term of this Agreement shall commence on the E ffective Date and terminate on April 21, 2025April 4, 20 21. The indemnity provisions of this Agreement shall continue in full force and effect after the termination date.

6.2 Termination. This Agreement may be terminated by either party following a material breach by the other which remains uncured thirty (30) days after written notice of intent to terminate has been given, specifying the breach in reasonable detail.

6.3 Termination by CITY or PROMOTER. Within sixty ( 60) days after the CRUISIN LA VERNE and LA VERNE COOL CRUISE events held inon March 31 2024the 2019 and 2020 seasons, CITY or CONTRACTOR shall have the right to terminate this Agreement by giving thirty (30) days written notice to the other party.

7. REPRESENTATIONS AND WARRANTIES OF PROMOTER

7.1 No Litigation. PROMOTER shall represent and warrant that there is no action, suit or other proceeding as of the Effective Date, at law or in equity, before or by any court or governmental authority, pending or, to PROMOTER’S best knowledge, threatened against PROMOTER which is likely to result in an unfavorable decision, ruling or finding which would materially and adversely affect PROMOTER ’S ability to fulfill its obligations under this Agreement.

7.2 Information Supplied by PROMOTER . PROMOTER represents and warrants that all information supplied by PROMOTER in all submittals made in connection with the negotiation and award of this Agreement is correct and complete in all material respects.

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8. COMPENSATION

For services provided by PROMOTER in accordance with this Agreement, CITY shall pay the amount of $ 2,0001,750 to PROMOTER, payable in two installments; not later than 30 days prior to each event. The total amount paid in this manner shall not exceed $4,0003,5 00 during each fiscal yearevent. Any additional funds paid to PROMOTER by the DBID shall be credited as payment by CITY and credit as payment per the above terms of compensation. The cost of providing any services or materials by CIT Y or DBID not otherwise specified in this agreement shall be deducted from the compensation due PROMOTER.

9. INDEPENDENT CONTRACTOR STATUS

PROMOTER is and at all times shall remain an independent contractor , and not the employee of the CITY. PROMOTER may perform services for other cities, persons or entities as PROMOTER determines in his sole discretion.

10. GENERAL PROVISIONS

10.1 Compliance with Law. Notwithstanding anything in this Agreement to the contrary, PROMO TER shall at all times comply with a ll applicable laws and regulations now in force and as they may be enacted, issued or amended during the term of this Agreement. PROMOTER shall specifically comply with all laws relating to raffles, lotteries, prize drawings, etc. Specifically, no “50/50” type raffles are permitted.

10.2 Assignment. PROMOTER shall not assign or subcontract all or any substantial part of this Agreement without the advance written consent of CITY.

The CITY specifically identifies Craig Hoelzel as key personnel assigned to this Agreement. In the event that Craig Hoelzel is no longer personally managing the event on behalf of PROMOTER, CITY may terminate this Agreement.

10.3 Waiver. The waiver by either party of any breach of any provisions of this Agreement shall not be deemed to be a waiver of any breach of any other provision nor of any subsequent breach. The acceptance by either party of any money or other performance shall not be deemed to be a waiver of any pre- existing, concurrent or subsequent breach of this Agreement.

10.4 Notice of Litigation . Each party shall deliver prompt written notice to the other of any claim, action, or legal proceeding that concerns or relates to the either car show or the ability of either party to perform this Agreement.

10.5 Entire Agreement. This document contains the entire A greement between the parties with respect to the matters covered herein. The parties represent and warrant that there have been no prior or contemporaneous agreements, 80 August 1, 2022, City Council Meeting

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arrangements, statements, promises, inducements, conditions, warranties, representations, covenants or understandings between the parties pertaining the subject matter of this Agreement, written or oral, expressed or implied, which have not been incorporated herein.

10.6 No Third Party Benef iciary. Nothing in this Agreement is intended to confer on any person other than the parties hereto any rights or remedies.

10.7 Severability. If any provision of this Agreement is for any reason deemed to be invalid and unenforceable, the invalidity or enforceability of such provision shall not affect any of the remaining provisions of this Agreement, which shall be enforced as if such invalid or unenforceable provision had not been contained herein.

10.8 I nterpretation, Captions, Headings. This Agreement shall be interpreted and construed reasonably, and neither for nor against either party, regardless of the degree to which either party participated in its drafting. The captions and headings herein are for convenience of reference only and are not par t of this Agreement but may be used in interpreting this Agreement.

10.9 Amendment. This Agreement may not be modified or amended in any respect except by a written amendment signed by authorized representatives of both parties.

10.10 Attorney’s Fees. If any legal action, or any arbitration or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any of the provisions of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorney’s fees and other costs incurred in that action or proceeding, in addition to any other relief to which it or they may be entitled.

10.12 Arbitration. Any claim or controversy arising out of or relating to this Agreement or to the breach of this Agreement shall be resolved exclusively by arbitration in accordance with the rules of the American Arbitration Association, using any competent arbitrator selected under those rules, and judgment on the award granted by the arbitrator may be entered in any court having jurisdiction thereof. The place of arbitration shall be in Los Angeles County, California, or any other place mutually agreed upon by the parties.

10.13 Notices. All notices, requests, demands, and other communications under this Agreement shall be in writing, and shall be deemed to have been duly given on the date of service, if served personally to the party to whom notice is to be given, or on the third business day after mailing if mailed to the party to whom notice is to be given, by 1st-class mail, or certified, postage prepaid, and properly 81 August 1, 2022, City Council Meeting

13 | Page

addressed to the parties at the addresses set forth below (or as modified by a subsequent notice).

11. FEE WAIVER

The fee waiver shall apply only to services and various permits required and provided by CITY to PROVIDER for either car show event. These services and various permits include, but are not limited to, Special Event P ermit, Public Works Permit, Business License, traffic inspections and staff time to review each car show event.; exception identified in Section 3(P).
82 August 1, 2022, City Council Meeting

14 | Page

CITY OF LA VERNE
3660 D Street
La Verne CA 91750 By:________________________ Date:

Robert Russi, City Manager

FLYING DEUCES By:_______________________ Date:

Box 307
Brea, CA 92822 Craig Hoelzel, PROMOTER
83 August 1, 2022, City Council Meeting
Agenda Report

CITY OF LA VERNE
Police Department

DATE: August 1, 2022

TO: Honorable Mayor and City Council

FROM: Colleen Flores, Chief of Police

SUBJECT: Homeless Outreach Proposal
______________________________________________________________________

AGENDA SUMMARY:

During the fiscal year 2021-2022, the City of La Verne received funding from the American Rescue Plan Act to be expended as categorized within the Act. The City appropriated $300,000 to be utilized by the Department to provide resources, education, enforcement, and maintain the quality of life dealing with our homeless community.

RECOMMENDATION:

Staff recommends that the City Council approve the appropriations from the American Rescue Plan Act of $300,000, and proceed with the plan detailed within the Staff Report, and direct Staff to proceed with amending the mentioned ordinances to be brought back before council on a later date.

BACKGROUND:

The City of La Verne, like other cities in Los Angeles County, has individuals who are currently experiencing homelessness due to a lack of affordable housing, employment, health, mental services or have experienced life-changing events.

In an in-depth look into the preparation for the arrival of the Gold Line (L Line) rail transit system, many cities have anecdotally seen an increase in the homeless population integrating within the community. The Department expects a more significant impact on the area and a sharp rise in the homeless population within the City of La Verne. This will directly impact daily patrol operations, and the availability of officers to handle other priority calls for service or focus on maintaining high visibility in other areas to deter crime.

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The Department currently responds, on average, to over 100 homeless-related calls for service per month. The City is divided into three general service areas. A single officer is assigned to each service area. Homeless-related calls consume approximately 10% of all calls for service per day and often require two officers to respond due to the nature of the call.

The Department has taken the preliminary steps to address this very complex issue.

However, a much broader approach will require a strategic plan to develop a more holistic and efficient response that best serves the Community.

The Department has constructed a three-year plan to address homelessness, focusing on wraparound services. The foundational philosophy of the team focuses on "Diversion" from the Criminal Justice System to services that may include but are not limited to: housing, mental health assistance, substance dependency assistance, family reunification, medical attention, and meals.

The uniqueness of each homeless individual's situation requires an individual approach.

Since each individual's needs differ, our team will work with homeless individuals on a case-by-case basis to address those needs. When dealing with the homeless, some individuals require multiple visits before gaining the person's trust in a way that opens a conversation that may lead to a solution. Ultimately, the department's goal will be to improve the quality of life through consistent engagement, outreach, and enforcement.

The HOST team recognizes patterns of consistent engagement will increase the opportunity for homeless individuals to accept the assistance that will lead to a lasting solution. As such, the HOST team will focus on wraparound services to meet individual needs as they arise.

The strategic plan will consist of a deployment design in which HOST team members will work ten days per month. Each deployment will consist of a two-officer team partnered with a mental health clinician or Tri-City navigator. The teams will work flexible hours to meet the community’s needs while addressing peak hourly calls for service related to homelessness. The HOST team will allow our patrol personnel to focus on other services throughout the City.

The Tri-City navigator will co-locate with an office at the La Verne Community Center and the La Verne Police Department. This will accommodate the deployment schedules of HOST members. Having a Tri-City navigator who is not a police officer provides an additional resource and furthers our quest to build trust and offer different levels of services.

The HOST team will continually evaluate its resources and applicable laws related to homeless services. HOST team members will be partnered with service providers to roll out ongoing training to our officers and other city personnel to ensure we provide the best service to the community.
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The Department reviewed the City’s ordinances relating to the homeless population and compared them with the surrounding cities. The Department seeks to modify existing ordinances related to homeless encampments and other related issues to include an enforcement component that addresses and improves the quality of life for all. The Department’s analysis, combined with the collection of data from our experiences in responding to calls for service, has resulted in the decision to modify and add the below listed municipal codes. The Department, along with the City’s legal counsel, will amend and add to the City’s ordinances and bring them before Council for review and approval.

The ordinances to be amended are as follows:

• Public Nuisance- To deter unauthorized use, accumulation, and storage of abandoned shopping carts and laundry carts on any parcel of land within the city. • Persons obstructing public way or place- Unlawful for any person to stand or sit in or upon any street, alley, sidewalk, or crosswalk so as in any manner to hinder or obstruct the free passage of persons passing along. • Park/ Locations Curfew (LVMC Section 12.32.050)- Any person who loiters or remains in any public park, grounds of City Hall, Veteran's Hall, or other city facilities (e.g., Skate Park, etc.) at any time between the hours of ten-thirty ten p.m. and daylight seven a.m. of the following morning without possessing a valid city permit, is guilty of a misdemeanor.

FISCAL IMPACT:

The La Verne Police Department will dedicate a deployment schedule with HOST team members to provide weekly coverage on opposite ends of the week (Monday and Friday). The flexible hours accommodate the community’s needs, focusing on the peak hours and addressing the volume of calls for service related to the homeless. The schedule allows those available to fill shifts on an overtime basis. Thus, Department members from both Patrol and the Detective Bureau can assist during the allotted times.

The deployment schedule consists of the following offsetting shifts:

Every other Friday (6 Hours) - 2 Officers (24 hours per month).

Every other Monday (6 Hours) - 2 Officers (24 hours per month).

Two additional shifts per month - 2 Officers (24 hours per month).

Schedule flexible hours: 0800 to 1400 hours.

Total overtime hours per month: 72 hours
Total overtime hours per year: 864 hours
Average Cost per Year: $89,640
3 year commitment: $268,920

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ADDED EXPENDITURES:

One-time purchase (Stored at City Yards):

Sea container: $4,000

The container will be utilized as a temporary storage facility to house bulky items and streamline the reunification of personal property to the homeless community.

Due to the severity of the homeless situation in southern California, housing may not always be readily available with our current partnerships, such as Hope for Home.

Temporary emergency housing vouchers are a way to accommodate people with an immediate need for temporary housing/ shelter. The strategic plan will include maintaining accessible funding for 10 vouchers annually. Funding will be set aside to provide housing vouchers on an as-needed basis at a cost of $100 - $125 per night.

Staff has also identified clean-up services for those encounters requiring a private entity to assist in cleaning up areas outside of the City’s capabilities. Clean-up services will require a biohazard contract to respond to cleanups as needed (Ex. Soiled encampments). A budget will be in place to accommodate an expenditure for the need of biohazard clean-up service. The estimated annual costs for biohazard clean-up is $10,000.

In closing, the Department’s three-year plan will create the foundation moving forward to address the City’s homeless population. Staff recommends that Council consider a more permanent solution that will require expanding Department staffing levels. The additional personnel will afford the creation of a permanent HOST/Quality of Life Team.

A permanent team allows patrol personnel to focus on calls for service not related to the homeless and without having to fill schedules on an overtime basis.

Council members may also consider the use of a private firm such as City-Net. City-Net focuses on similar outreach programs and provides similar services as indicated above.

There are a cities in Los Angeles County that utilize City-Net as a primary service to address the homeless, or use the firm to enhance its current operations.

Respectfully submitted by: ____________________________ Police Sergeant Jay Alvarado
87 August 1, 2022, City Council Meeting
Staff Report

CITY OF LA VERNE
City Manager’s Office

DATE: August 1, 2022

TO: Honorable Mayor and City Council

FROM: Bob Russi, City Manager

SUBJECT: City Council Committee Assignments
_________________________________________________________________________________

SUMMARY

In conjunction with the changes to the City Council as a result of the June 7, 2022 E lection, attached is a list of committee assignments for Council to review and identify new Council Members to serve as representatives.

RECOMMENDATION

It is recommended that the City Council review the list of assignments and provide direction to fill vacancies to certain committees.

BACKGROUND

The listed assignments reflect various local and regional committees and ad hoc groups that discuss issues of interest to the City. As a representative, the assigned councilmember(s) meet with the groups on behalf of the Council and provide feedback to the full Council as appropriate.

Staff previously provided the City Council with the list of open seats for their review. At this time, council members have provided their list of preferred assignments which staff has compiled in the attachment. Currently, there are still 5 committees that have at least one council seat that needs to be filled and several alternate assignments vacancies that are optional should the Council wish to fill them.

Following is a summary of the remaining vacancies along with a comprehensive list of the committees and proposed assignments.

Assignments to be filled
- 4
th of July committee
- Active Transportation
- Cultural Awareness and Social Inclusion (CASI)
- EIFD Public Finance Authority
- Christmas Morning committee (2 needed)

Alternate Assignments (optional)
- Finance Committee
- Gold Line
- LA County Sanitation District
88 August 1, 2022, City Council Meeting
C:\Users\lestrella\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\TYL4MZ1M\2022 City Council Assignments for Committees and Commissions.xlsx Page 1 Committee Delegate Alternate Staff Liaison Meeting details - When Stipend Backgound or Responsibilities 4th of July Committee
Meets at: City Hall, Council Chambers Carder & Lau VACANT Duran Meets 4th Wed of each mo
(Feb thru July) or as needed NONE Plans and organizes the annual 4th of July festivities.

Active Transportation Committee
Meets at: City Hall, Council Chambers Hepburn & Crosby NONE Igoe Meets 2nd Tues of each
month at 5:00pm NONE Meets to discuss transportation issues.

Bonita Educational Foundation
Meets at: Location TBD
(909) 971-8200 Hepburn & Crosby NONE NONE As needed NONE Committee meets to support student success by enriching and enhancing educational opportunities.

BUSD (Ad Hoc Committee)
Meets at: Location TBD
(909) 971-8200 Hepburn & Crosby Johnson CM Meets 2-3 times per year NONE Committee meets with two representatives from the BUSD to discuss issues of mutual concern.

Calif Joint Powers Ins Authority
Meets at: 8081 Moody St,
La Palma, CA (800) 229-2343 Crosby Johnson CM Annual meeting in July $100 Meets as needed to review insurance issues/policies and attends the annual meeting.

Christmas Morning Carder & Davis ??? Duran As needed NONE Meets to discuss the annual Christmas Morning event Cultural Awareness & Social Inclusion Committee
Meets at: University of La Verne Davis & Lau VACANT CM Meets on the first Wed of
each month NONE Meets to educate, inform, encourage, and build awareness.

Economic Development Sub Committee
Meets at: City Hall Hepburn & Lau NONE NONE As needed NONE Meets to discuss economic development with the city.

Fairplex Liaison Committee
Meets at: 1101 W. McKinley Ave, Pomona, CA
91768 (909) 623-3111
Johnson & Lau
Community Reps. Elric
Boardman & Carol
Hersch NONE CM As needed NONE
Meets to review Fairplex activities affecting La Verne and to plan Community Day at the Fair.

Financial Committee
Meets at: City Hall Hepburn & Johnson Carder CM As needed NONE Meets to review financing programs and alternatives and/or Strategic Plan Assignment.

Foothill Transit Zone Liaison
Meets at: 100 S. Vincent Ave, Suite 200, West
Covina, CA (626) 967-3147 Crosby Hepburn CM
Meets quarterly, on a Friday
at 7:30 am for breakfast then
meeting. $152
Meets with staff to discuss issues related to Foothill Transit services, Liaison also attends annual meeting as City's rep.

Gold Line Phase 2 Comm/Joint Powers Authority
Meets at: 406 Huntington Drive, Suite 202,
Monrovia, CA
Contact person: Chris Lowe Hepburn Davis Candice
2nd Thurs of Month @ 11:30
a.m.
$100.00 (for
attendee only) Meets to provide oversight of proposed light rail line extension.

L.A. County City Selection Committee and MTA
City Selection Committee
Meets at: Location TBD VACANT VACANT CM As needed NONE
L.A. County City Selection Committee is an ad hoc committee that meets to select city rep for L.A. Co Div of the League of Calif Cities.

MTA/City Selection Committee meets as needed for MTA Activities.

L.A. County Sanitation Dist 21 & 22
Meets at: 1955 Workman Mill Rd,
Whittier, CA 90601
(562) 908-4288 Hepburn Davis Igoe 4th Wed of each month $125 per
district
Meets regarding special districts serving the water pollution control and solid waste management needs of each district under a joint administration.

La Verne Chamber of Commerce
Meets at: alternating locations between City Hall
and the Chamber offices Johnson & Lau Hepburn Scherer Semi-annually NONE Meets to develop annual contract for services with the Chamber.

La Verne Homeowners Assoc Liaison
Meets at: Association office Kash & Lau Hepburn Duran Once a year or as needed NONE Meets to address homeowner issues.

League of California Cities - LA Division
Meets at: Location TBD VACANT VACANT CM 1st Thurs of each month NONE Meets to discuss Los Angeles County issues affecting cities.

Legislative Committee
Meets at: Location TBD Kash & Crosby Hepburn None As needed NONE Meets with local, county, state and federal legislators as requested and needed.

CITY OF LA VERNE 2022 COUNCIL ASSIGNMENTS
89 August 1, 2022, City Council Meeting
C:\Users\lestrella\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\TYL4MZ1M\2022 City Council Assignments for Committees and Commissions.xlsx Page 2 Committee Delegate Alternate Staff Liaison Meeting details - When Stipend Backgound or Responsibilities CITY OF LA VERNE 2022 COUNCIL ASSIGNMENTS
Mobile Home Park Liaison
Meets at: Can meet at Mobile Home Park if
needed. Residents will come into City Hall to meet
with Liaison also Hepburn & Crosby Lau Ranells As needed NONE Meets with staff and citizens to discuss issues of mutual concern.

Pomona Valley Transportation Authority (PVTA)
Meets at: La Verne City Hall Conf Room Crosby NONE Ranells Every other month, usually
the 2nd Wed @ 5:00 p.m. NONE A joint powers authority, meets to discuss transportation issues.

Public Financing Authority (EIFD)
Meets at: UNKNOWN Hepburn & Vacant VACANT CM As needed NONE Meets to discuss bond issuance for EIFD projects.

San Dimas/La Verne JPA (golf course)
Meets at: San Dimas Golf Course Crosby NONE Duran
Quarterly-Usually 7 am
breakfast meetings NONE
Meets to provide input to management and prioritize capital outlay expenditures.

San Gabriel Valley Council of Governments (COG)
Meets at: 600 E. Huntington Drive, Monrovia Hepburn Kash CM 3rd Thur of each month $50 per
meeting
(attendee only)
Meets to discuss issues of mutual concern affecting San Gabriel Valley cities.

Senior Advisory Committee
Meets at: the La Verne Com Center Carder Davis Duran
3rd Wed each month @
10:00 a.m. NONE Meets to discuss senior citizen issues.

So California Association of Governments (SCAG)
Meets at: Locations TBD Johnson Hepburn Scherer MONTHLY None Meets to discuss issues affecting Southern California cities.

Tri-City Mental Health Authority Liaison
Meets at: Tri-City Admin office, 1717 N. Indian
Hill Blvd, #B Claremont (909) 623-6131 Lau Kash Duran 3rd Wed @ 5:00 p.m. NONE Meets to review mental health programs/activities for the cities of La Verne, Claremont and Pomona.

University of La Verne Liaison
Meets at: Location TBD Hepburn & Lau NONE CM As needed NONE Meets to discuss the development of community recreational facilities on the vacant ULV property in south La Verne.

Youth & Family Action Committee (YFAC)
Meets at: La Verne City Hall, Council Chambers Lau & Crosby Lau Duran 4th Tues @ 6:30 p.m. NONE Meets with interested citizens to develop positive programs for youth.

Youth Sports Committee
Meets at: La Verne City Hall, Lrg Conf Room Hepburn & Johnson Crosby Duran 1st Wednesday on odd
numbered months NONE
Meets to facilitate coordination and communication between youth sports organizations, the City, and schools within the community. 90 August 1, 2022, City Council Meeting
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91 August 1, 2022, City Council Meeting

MINUTES OF A REGULAR MEETING

OF THE CITY COUNCIL OF THE CITY OF

LA VERNE
Monday, August 1 , 2022
1 . A regularmeetingoftheLaVerneCityCouncilwascailedtoorderbyMayorHepburnat6:35p.m.

2. Council Members present: Mayor Tim Hepburn
Mayor Pro Tem Rick Crosby
Council Member Wendy Lau
Council Member Steven Frank Johnson
Council Member Meshal " Kash" Kashifalghita

Absent: None.

Advisory personnel present: City ManagerRobertRussi
Assistant City Manager JR Ranells
City Attorney Robert L. Kress
Assistant City Clerk LupeGaeta Estrella
CommunityDevelopmentDirectorEricScherer
Police Chief Colleen Flores
Police Captain Sam Gonzalez
Police Lieutenant Chris Dransfelt
Police Sergeant Jay Alvarado

3. Pledgeof Allegiancewas led by Council MemberKashifalghita.

4. Announcements of Upcoming Mayor Hepburnannouncedthat La Verne NationalNight Out Event is on Community Events Tuesday, August 2, 2022 at Las Flores Park. In addition, he invited residents to attend the movies and concerts at Heritage Park. He reported that the LaVerneLittleLeagueGirlsSoftballTeammadethe LittleLeagueWorld Series and will be going to Greenville, N. Carolina. He reported that a " Go Fund Me" hasbeenset upfor donationsto helpwithtravelingexpenses.

Alfie Sanchez, MajesticCyclingannouncedtheywouldbehostinga freekid bike event on August 14, 2022.

5. Consent Calendar It was moved by Crosby, seconded by Lau, and unanimously carried to accept, approve, or act on the Consent Calendar items.

City Council Minutes Citv Council Minutes Regular and Special meetings of July 18, 2022, to be received and filed.

Fiscal Year 2021 - 22
In the amount of $ 962, 185. 06 dated July 14, 2022
In the amount of $ 133, 050. 44 dated July 21 , 2022

CityCouncilMinutes,Monday,August1,2022,Page2.

Fiscal Year 2022- 23
In the amount of$ 1,129,046.50 dated July 14, 2022
In the amount of$ 1,525,418. 52 dated July 21, 2022
Interim Finance Director Yelton recommended approval of the Register of Audited Demands. Approved as recommended.

Declaration of Surplus Property De laration of Surnlus Proaertv- Certain vehicles and equipment have been depreciated through the equipment fund and scheduled for replacement.

Each unit is no longer useful or is ineffective for current operational requirements. Each will become surplus to the city' s operational needs and should be disposedper AdministrativeRegulationNo. 606.This actionis notconsidereda" Project"underthe definitionof the CaliforniaEnvironmental QualityAct(CEQA)andisthereforenotsubjecttoCEQAreview.

PublicWorksDirectorIgoerecommendedthatthe CityCouncildeclarethe vehiclesandequipmentidentifiedinAttachmentA as surplusto the City's needsandfurtherrecommendedthatthe staffbe directedto selleachin a fair and equitable manner per Administrative Regulation No 606. Approved as recommended.

Staff recommendedapproval and passaqeof the followina Resolutions:

Resolution No. 22- 61, R ol tion No. 22- 61 - A RESOLUTION OF THE CITY COUNCIL OF Final Map for Parcel Map No. THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF 83440, 1350 Third Street CALIFORNIA,APPROVINGTHE FINALMAP FOR PARCELMAP 83440, CASE NO. 66- 21TPM), A REQUEST TO SUBDIVIDE THE PARCEL AT 1350 T H I R D STREET- On July 6, 2021 the Development
ReviewCommittee(DRC)approvedTentativeParcelMapNo.83440(Case 66- 21 TPM) to subdivide a single parcel into two new parcels. This proposedconfigurationwill allowthe ownerof the property(Davidand Margaret Home Inc.) to separate a portion of the existing parcel for the purpose of a lease agreement with Cedar Springs LP.

CityEngineerHowingrecommendedthattheCityCounciladoptResolution No. 22- 61, approvingtheFinalParcelMapNo.83440anddirectstaffto signthemapasto its conformancewiththeSubdivisionMapActandCity Municipal Code. Approved as recommended.

Resolution No. 22- 62, Re ol tion No. 22- 62 - A RESOLUTION OF THE CITY COUNCIL OF Approving the Adoption of the THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF Multiple Employer CALIFORNIA, APPROVING THE ADOPTION OF THE MULTIPLE OPEB/ Pension 115 Trust EMPLOYEROPEB/PENSION115 TRUSTADMINISTEREDBY SHUSTER ADVISORY GROUP, LLC AND REPEALING RESOLUTION N0. 22- 33 - On June 20, 2022, Council approved Resolution 22-33 authorizing the executionof an agreementto transferthe OPEB/Pension115Trustto Shuster Advisory Group, LLC. As part of this process, the City became awarethat thereweresomeminorlanguagechangesthat needto be includedin the Resolutiondue to requirementsby PARSand US Bank.

Resolution22-62 is solelyan updateto the languagein the previously approved resolution and does not make any changes to the agreements with ShusterAdvisoryGroupLLC,CharlesSchwabTrustBank,andAltaTrust Company that were approved through Resolution 22- 33.

CityCouncilMinutes, Monday,August1, 2022, Page3.

AssistantCityManagerRanellsrecommendedthatthe CityCounciladopt Resolution 22-62 authorizingthe City Managerto execute agreementsto transfer administration of the City's Other Post Employee Benefits OPEB)/ Pension 115 Trust to Shuster Advisory Group, LLC (" Shuster") and Funds' assets to Charles Schwab Trust Bank (" Schwab"), and Alta Trust Company(" Alta") as the Directed Trustee and it was further recommended that theCityCouncilauthorizethatthetrusteeand discretionaryadvisory services of U. S. Bank National Association ( US Bank) be assigned to Alta and Shuster. Approved as recommended.

Resolution No. 22- 63, Re olution No. 22- 63- A RESOLUTION OF THE CITY COUNCIL OF THE Authorizing the Execution of an CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF Agreement with Majestic CALIFORNIA, AUTHORIZING THE EXECUTION OF AN AGREEMENT Cycling for the La Verne Grand WITH MAJESTIC CYCLING FOR THE LA VERNE GRAND Prix Event PRIX EVENT - TheCityCouncilwasrequestedto considera streetclosurefor the La Verne Grand Prix event. Majestic Cycling has submitted a request to use portions of Wheeler Avenue, Wright Avenue, Fairplex Drive, Yeager Avenue, and PuddingstoneDrivefor a cycling race on Sunday,August 14, 2022 between the hours of 7:00 a.m. to 4:00 p.m.

CommunityDevelopmentDirectorSchererrecommendedthattheCityCouncil adopt ResolutionNo. 22-63 authorizingthe City Managerto executethe Agreement with Majestic Cycling permitting the cycling race on specified streets. Approved as recommended.

6. Contract for Car Shows in Old CommunityDevelopmentDirectorSchererreportedontheproposedcontract Town La Verne for holdingCarShowsinOldTownLaVerne. TheCityCouncilwasaskedto consider a new three- year agreement with Flying Deuces for two cars shows to be held in Old Town La Verne. This is a renegotiatedagreementwith the same promoter, as the previous agreement is now expired. He reported that the cost to the City associated with these events is$ 8, 500. In addition, the LaVerne Police Departmenthas requestedthat an engineeredTraffic Control Plan be created for these events for a one- time cost of$ 6, 000.

CommunityDevelopmentDirectorSchererrecommendedthattheCouncil reviewthe financial cost to the City which is absorbed in the budget for these events and to consider appropriating the necessary funds. He stated that theCityCouncilcanappropriatethe necessaryfundsto coverthe costs associated with having the November 19, 2022 event ($ 14, 500) and approve the draft Exclusive Franchise Agreement with future events becoming part of the adopted City Budget; or
Provide staff with further direction on how much the Councilwishesto financiallysupportthe event so that staff can go back and renegotiatewith the Promoter and returnto the Council with a modifiedAgreement. This most likely means that the November 19, 2022 eventcannotoccur.

CraigHoelzel, Promotor, FlyingDeucesspokeaboutthegreatrelationshiphe haswithCityandhowhiseventhelpslocalcharitiesraisefundslikethe La Verne K- 9 Foundation.

Mayor called for public comment on this matter.

There were public comments at the meeting. ( To hear what was said during public comment, pleasevisit the City's website to view the archivedCouncil meeting.)

City Council Minutes, Monday, August 1, 2022, Page 4.

ThematterwasdiscussedbyCouncilandallwereinsupportoftheCarShow Events, butalsoexpressedconcernoverthecostincurredbythe City associated with the events.

It was moved by Crosby, seconded by Kashifalghita, and unanimously carried to authorize appropriating the necessary funds to cover the costs associated with having the November 19, 2022 event ($ 14, 500) which includes a one- time cost of $ 6,000 for creation of a Traffic Plan and approvethe proposed Exclusive Franchise Agreement with future events becoming part of the adopted City Budget.

7. Homeless Outreach Proposal Police Chief Flores reported on the Homeless Outreach Proposal. She stated that during the Fiscal Year 2021- 2022, the Cityof LaVernereceivedfunding fromtheAmericanRescuePlanActto beexpendedascategorizedwithinthe Act. The City appropriated $ 300,000 to be utilizedby the Police Departmentto provide resources, education, enforcement, and maintain the quality of life in dealing with our homeless community. She reported that the Police Department staff created a plan to expend those resources effectively and efficiently and support a Homeless Outreach Support Team ( HOST}. She introducedPoliceSergeantJayAlvaradowhowill bespearheadingthe plan and Homeless Outreach Support Team ( HOST).

SergeantAlvarado reportedthat the HOSTteam would incorporatevarious stakeholderswithinthe localareato aid in offeringshelterandmentalhealth resources. He spoke about goingto other cities to see their plans/operations for the homeless. He stated that with the arrival of the Gold line ( L Line) in La Verne, there was concernthat there would be an increasein the homeless population. A strategicplan will be put in placewhere the deploymentof HOSTTeam memberswill work ten days a monthto meet the community needs while taking service calls related to the homeless population, thereby, freeing patrol to focus on other service calls. In addition, he reported that the City Council would be asked to consider amending the public nuisance, persons obstructing public way or place, and park locations, curFew ordinances at a later date.

There were public comments at the meeting. ( To hear what was said during public comment, pleasevisittheCity'swebsiteto viewthearchivedCouncil meeting.)
TheCityCouncildiscussedtheHomelessOutreachProposalandtheyallwere in support of the plan. They expressed concern for the safety of the community, especially with the Gold Line coming to La Verne, and the importance of addressing the homeless population. They commended Police Chief Flores, Sergeant Alvarado, and police staff for their work and time in developingagreatplanandcreatingtheHomelessOutreachSupportTeam HOST).

It was moved by Johnson, seconded by Lau, and unanimously carried to authorize the appropriations from the American Rescue Plan Act of $ 300, 000, and proceed with the plan detailed within the staff report, and direct Staff to proceedwithamendingthementionedordinancesto bebroughtbackbefore Council at a later date.

City Council Minutes, Monday, August 1, 2022, Page 5.

8. City Co ncil Committee City Manager Russi reported on the City Council Committee Assignments. He Assignments stated that in conjunction with the changes to the City Council, as a result of the June 7, 2022 Election, a list of committee assignments was given to the Council to review and to identify new Council Members to serve as representatives.

It was moved by Lau, secondedby Crosbyand unamouslycarriedto appoint the following Council Membersto the following committees.

Mayor Hepburn to the Cultural Awareness and Social Inclusion ( CASI) Committee.

Council Member Lau to the Christmas Morning and Active Transportation Committees.

Council MemberCrosbyto the Christmas MorningCommitteeand to the Public Finance Authority Enhanced Infrastructure Financing District( EIFD).

Council Member Kashifalghita to the Fourth of July Committee.

It was agreed not appoint anyone to the Senior Advisory Committee, but a Council Member would attend a meeting, if required.

9. Public Comment This was the time set aside for anyonewishing to addressthe City Councilon items not listed in any other place on the agenda.

Mayor Hepburn called for public comment.

There were public comments at the meeting. ( To hear what was said during public comment, pleasevisit the City's websiteto view the archivedCouncil meeting.)

10. Council Comments Please Note: Only partial Council comments are noted below. To hear the rest of their comments, please visit the City' s website to view the archived Council meeting.

Council Member Lau reported on a special needs program sponsored by the La Verne Police Department, Tri-City Mental HealthServicesand Pomona Fairplex Specific Plan meeting.

Mayor Pro Tem Crosby spoke about the La Verne Little League Girls' Softball Team and the Grand Prix event.

Council Member Kashifalghita thanked everyone for attending. He spoke about how he enjoyed talking to the residents.

Council Member Johnson thanked the La Verne Police Department for the homeless plan. He asked for an update on the" Vote for Mayor" matter.

CityAttorneyKressrepliedthatheexpecteditwouldbesoon.

Mayor Hepburn congratulated the La Verne Little League Girls' Softball Team andurgedthecommunityto donatetotheteamto gotheLittleLeagueWorld Series. He spoke about the La Verne Police National Night Out Event.

City Council Minutes, Monday, August 1, 2022, Page 6.

11. Closed Session At 8: 24 p. m., theCityCouncilrecessedto meetina ClosedSessionpursuant to Government Code Section 54957. 6 for the following:

Conference with Labor Neaotiators
City Negotiators: City Manager,AssistantCity Manager,
and City Attorney
Employee Organization( s): La Verne Firefighters' Association

12. Adjournment at 9:04 p.m.

Respectfully submitted,
1 Lupe Gaeta Estrella, CMC
Assistant City Clerk

La Verne City CouncilAugust 1, 2022

La Verne City Council
August 1, 2022