MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
LA VERNE
Monday, August 1 , 2022
1 . A regularmeetingoftheLaVerneCityCouncilwascailedtoorderbyMayorHepburnat6:35p.m.
2. Council Members present: Mayor Tim Hepburn
Mayor Pro Tem Rick Crosby
Council Member Wendy Lau
Council Member Steven Frank Johnson
Council Member Meshal " Kash" Kashifalghita
Absent: None.
Advisory personnel present: City ManagerRobertRussi
Assistant City Manager JR Ranells
City Attorney Robert L. Kress
Assistant City Clerk LupeGaeta Estrella
CommunityDevelopmentDirectorEricScherer
Police Chief Colleen Flores
Police Captain Sam Gonzalez
Police Lieutenant Chris Dransfelt
Police Sergeant Jay Alvarado
3. Pledgeof Allegiancewas led by Council MemberKashifalghita.
4. Announcements of Upcoming Mayor Hepburnannouncedthat La Verne NationalNight Out Event is on Community Events Tuesday, August 2, 2022 at Las Flores Park. In addition, he invited residents to attend the movies and concerts at Heritage Park. He reported that the LaVerneLittleLeagueGirlsSoftballTeammadethe LittleLeagueWorld Series and will be going to Greenville, N. Carolina. He reported that a " Go Fund Me" hasbeenset upfor donationsto helpwithtravelingexpenses.
Alfie Sanchez, MajesticCyclingannouncedtheywouldbehostinga freekid bike event on August 14, 2022.
5. Consent Calendar It was moved by Crosby, seconded by Lau, and unanimously carried to accept, approve, or act on the Consent Calendar items.
City Council Minutes Citv Council Minutes Regular and Special meetings of July 18, 2022, to be received and filed.
Register of Audited Demands Reaister of Audited Demands for the followina:
Fiscal Year 2021 - 22
In the amount of $ 962, 185. 06 dated July 14, 2022
In the amount of $ 133, 050. 44 dated July 21 , 2022
CityCouncilMinutes,Monday,August1,2022,Page2.
Fiscal Year 2022- 23
In the amount of$ 1,129,046.50 dated July 14, 2022
In the amount of$ 1,525,418. 52 dated July 21, 2022
Interim Finance Director Yelton recommended approval of the Register of Audited Demands. Approved as recommended.
Declaration of Surplus Property De laration of Surnlus Proaertv- Certain vehicles and equipment have been depreciated through the equipment fund and scheduled for replacement.
Each unit is no longer useful or is ineffective for current operational requirements. Each will become surplus to the city' s operational needs and should be disposedper AdministrativeRegulationNo. 606.This actionis notconsidereda" Project"underthe definitionof the CaliforniaEnvironmental QualityAct(CEQA)andisthereforenotsubjecttoCEQAreview.
PublicWorksDirectorIgoerecommendedthatthe CityCouncildeclarethe vehiclesandequipmentidentifiedinAttachmentA as surplusto the City's needsandfurtherrecommendedthatthe staffbe directedto selleachin a fair and equitable manner per Administrative Regulation No 606. Approved as recommended.
Staff recommendedapproval and passaqeof the followina Resolutions:
Resolution No. 22- 61, R ol tion No. 22- 61 - A RESOLUTION OF THE CITY COUNCIL OF Final Map for Parcel Map No. THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF 83440, 1350 Third Street CALIFORNIA,APPROVINGTHE FINALMAP FOR PARCELMAP 83440, CASE NO. 66- 21TPM), A REQUEST TO SUBDIVIDE THE PARCEL AT 1350 T H I R D STREET- On July 6, 2021 the Development
ReviewCommittee(DRC)approvedTentativeParcelMapNo.83440(Case 66- 21 TPM) to subdivide a single parcel into two new parcels. This proposedconfigurationwill allowthe ownerof the property(Davidand Margaret Home Inc.) to separate a portion of the existing parcel for the purpose of a lease agreement with Cedar Springs LP.
CityEngineerHowingrecommendedthattheCityCounciladoptResolution No. 22- 61, approvingtheFinalParcelMapNo.83440anddirectstaffto signthemapasto its conformancewiththeSubdivisionMapActandCity Municipal Code. Approved as recommended.
Resolution No. 22- 62, Re ol tion No. 22- 62 - A RESOLUTION OF THE CITY COUNCIL OF Approving the Adoption of the THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF Multiple Employer CALIFORNIA, APPROVING THE ADOPTION OF THE MULTIPLE OPEB/ Pension 115 Trust EMPLOYEROPEB/PENSION115 TRUSTADMINISTEREDBY SHUSTER ADVISORY GROUP, LLC AND REPEALING RESOLUTION N0. 22- 33 - On June 20, 2022, Council approved Resolution 22-33 authorizing the executionof an agreementto transferthe OPEB/Pension115Trustto Shuster Advisory Group, LLC. As part of this process, the City became awarethat thereweresomeminorlanguagechangesthat needto be includedin the Resolutiondue to requirementsby PARSand US Bank.
Resolution22-62 is solelyan updateto the languagein the previously approved resolution and does not make any changes to the agreements with ShusterAdvisoryGroupLLC,CharlesSchwabTrustBank,andAltaTrust Company that were approved through Resolution 22- 33.
CityCouncilMinutes, Monday,August1, 2022, Page3.
AssistantCityManagerRanellsrecommendedthatthe CityCounciladopt Resolution 22-62 authorizingthe City Managerto execute agreementsto transfer administration of the City's Other Post Employee Benefits OPEB)/ Pension 115 Trust to Shuster Advisory Group, LLC (" Shuster") and Funds' assets to Charles Schwab Trust Bank (" Schwab"), and Alta Trust Company(" Alta") as the Directed Trustee and it was further recommended that theCityCouncilauthorizethatthetrusteeand discretionaryadvisory services of U. S. Bank National Association ( US Bank) be assigned to Alta and Shuster. Approved as recommended.
Resolution No. 22- 63, Re olution No. 22- 63- A RESOLUTION OF THE CITY COUNCIL OF THE Authorizing the Execution of an CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF Agreement with Majestic CALIFORNIA, AUTHORIZING THE EXECUTION OF AN AGREEMENT Cycling for the La Verne Grand WITH MAJESTIC CYCLING FOR THE LA VERNE GRAND Prix Event PRIX EVENT - TheCityCouncilwasrequestedto considera streetclosurefor the La Verne Grand Prix event. Majestic Cycling has submitted a request to use portions of Wheeler Avenue, Wright Avenue, Fairplex Drive, Yeager Avenue, and PuddingstoneDrivefor a cycling race on Sunday,August 14, 2022 between the hours of 7:00 a.m. to 4:00 p.m.
CommunityDevelopmentDirectorSchererrecommendedthattheCityCouncil adopt ResolutionNo. 22-63 authorizingthe City Managerto executethe Agreement with Majestic Cycling permitting the cycling race on specified streets. Approved as recommended.
6. Contract for Car Shows in Old CommunityDevelopmentDirectorSchererreportedontheproposedcontract Town La Verne for holdingCarShowsinOldTownLaVerne. TheCityCouncilwasaskedto consider a new three- year agreement with Flying Deuces for two cars shows to be held in Old Town La Verne. This is a renegotiatedagreementwith the same promoter, as the previous agreement is now expired. He reported that the cost to the City associated with these events is$ 8, 500. In addition, the LaVerne Police Departmenthas requestedthat an engineeredTraffic Control Plan be created for these events for a one- time cost of$ 6, 000.
CommunityDevelopmentDirectorSchererrecommendedthattheCouncil reviewthe financial cost to the City which is absorbed in the budget for these events and to consider appropriating the necessary funds. He stated that theCityCouncilcanappropriatethe necessaryfundsto coverthe costs associated with having the November 19, 2022 event ($ 14, 500) and approve the draft Exclusive Franchise Agreement with future events becoming part of the adopted City Budget; or
Provide staff with further direction on how much the Councilwishesto financiallysupportthe event so that staff can go back and renegotiatewith the Promoter and returnto the Council with a modifiedAgreement. This most likely means that the November 19, 2022 eventcannotoccur.
CraigHoelzel, Promotor, FlyingDeucesspokeaboutthegreatrelationshiphe haswithCityandhowhiseventhelpslocalcharitiesraisefundslikethe La Verne K- 9 Foundation.
Mayor called for public comment on this matter.
There were public comments at the meeting. ( To hear what was said during public comment, pleasevisit the City's website to view the archivedCouncil meeting.)
City Council Minutes, Monday, August 1, 2022, Page 4.
ThematterwasdiscussedbyCouncilandallwereinsupportoftheCarShow Events, butalsoexpressedconcernoverthecostincurredbythe City associated with the events.
It was moved by Crosby, seconded by Kashifalghita, and unanimously carried to authorize appropriating the necessary funds to cover the costs associated with having the November 19, 2022 event ($ 14, 500) which includes a one- time cost of $ 6,000 for creation of a Traffic Plan and approvethe proposed Exclusive Franchise Agreement with future events becoming part of the adopted City Budget.
7. Homeless Outreach Proposal Police Chief Flores reported on the Homeless Outreach Proposal. She stated that during the Fiscal Year 2021- 2022, the Cityof LaVernereceivedfunding fromtheAmericanRescuePlanActto beexpendedascategorizedwithinthe Act. The City appropriated $ 300,000 to be utilizedby the Police Departmentto provide resources, education, enforcement, and maintain the quality of life in dealing with our homeless community. She reported that the Police Department staff created a plan to expend those resources effectively and efficiently and support a Homeless Outreach Support Team ( HOST}. She introducedPoliceSergeantJayAlvaradowhowill bespearheadingthe plan and Homeless Outreach Support Team ( HOST).
SergeantAlvarado reportedthat the HOSTteam would incorporatevarious stakeholderswithinthe localareato aid in offeringshelterandmentalhealth resources. He spoke about goingto other cities to see their plans/operations for the homeless. He stated that with the arrival of the Gold line ( L Line) in La Verne, there was concernthat there would be an increasein the homeless population. A strategicplan will be put in placewhere the deploymentof HOSTTeam memberswill work ten days a monthto meet the community needs while taking service calls related to the homeless population, thereby, freeing patrol to focus on other service calls. In addition, he reported that the City Council would be asked to consider amending the public nuisance, persons obstructing public way or place, and park locations, curFew ordinances at a later date.
There were public comments at the meeting. ( To hear what was said during public comment, pleasevisittheCity'swebsiteto viewthearchivedCouncil meeting.)
TheCityCouncildiscussedtheHomelessOutreachProposalandtheyallwere in support of the plan. They expressed concern for the safety of the community, especially with the Gold Line coming to La Verne, and the importance of addressing the homeless population. They commended Police Chief Flores, Sergeant Alvarado, and police staff for their work and time in developingagreatplanandcreatingtheHomelessOutreachSupportTeam HOST).
It was moved by Johnson, seconded by Lau, and unanimously carried to authorize the appropriations from the American Rescue Plan Act of $ 300, 000, and proceed with the plan detailed within the staff report, and direct Staff to proceedwithamendingthementionedordinancesto bebroughtbackbefore Council at a later date.
City Council Minutes, Monday, August 1, 2022, Page 5.
8. City Co ncil Committee City Manager Russi reported on the City Council Committee Assignments. He Assignments stated that in conjunction with the changes to the City Council, as a result of the June 7, 2022 Election, a list of committee assignments was given to the Council to review and to identify new Council Members to serve as representatives.
It was moved by Lau, secondedby Crosbyand unamouslycarriedto appoint the following Council Membersto the following committees.
Mayor Hepburn to the Cultural Awareness and Social Inclusion ( CASI) Committee.
Council Member Lau to the Christmas Morning and Active Transportation Committees.
Council MemberCrosbyto the Christmas MorningCommitteeand to the Public Finance Authority Enhanced Infrastructure Financing District( EIFD).
Council Member Kashifalghita to the Fourth of July Committee.
It was agreed not appoint anyone to the Senior Advisory Committee, but a Council Member would attend a meeting, if required.
9. Public Comment This was the time set aside for anyonewishing to addressthe City Councilon items not listed in any other place on the agenda.
Mayor Hepburn called for public comment.
There were public comments at the meeting. ( To hear what was said during public comment, pleasevisit the City's websiteto view the archivedCouncil meeting.)
10. Council Comments Please Note: Only partial Council comments are noted below. To hear the rest of their comments, please visit the City' s website to view the archived Council meeting.
Council Member Lau reported on a special needs program sponsored by the La Verne Police Department, Tri-City Mental HealthServicesand Pomona Fairplex Specific Plan meeting.
Mayor Pro Tem Crosby spoke about the La Verne Little League Girls' Softball Team and the Grand Prix event.
Council Member Kashifalghita thanked everyone for attending. He spoke about how he enjoyed talking to the residents.
Council Member Johnson thanked the La Verne Police Department for the homeless plan. He asked for an update on the" Vote for Mayor" matter.
CityAttorneyKressrepliedthatheexpecteditwouldbesoon.
Mayor Hepburn congratulated the La Verne Little League Girls' Softball Team andurgedthecommunityto donatetotheteamto gotheLittleLeagueWorld Series. He spoke about the La Verne Police National Night Out Event.
City Council Minutes, Monday, August 1, 2022, Page 6.
11. Closed Session At 8: 24 p. m., theCityCouncilrecessedto meetina ClosedSessionpursuant to Government Code Section 54957. 6 for the following:
Conference with Labor Neaotiators
City Negotiators: City Manager,AssistantCity Manager,
and City Attorney
Employee Organization( s): La Verne Firefighters' Association
12. Adjournment at 9:04 p.m.
Respectfully submitted,
1 Lupe Gaeta Estrella, CMC
Assistant City Clerk