Agenda packet, regular meeting, second session — La Verne City Council, October 3, 2022

2022-10-03 City Council Meeting Regular
CITY COUNCIL AGENDA 2022-10-03 18-30 (2).PDF
City Council Meeting Agenda Packet - Oct 3
CITY COUNCIL AGENDA PACKET 2022-10-03 18-30.PDF

1. Documents:

2. 6:30 P.M.

Documents:

CITY OF LA VERNE

CITY COUNCIL AGENDA
Monday, October 03, 2022 - 6:30 p.m.

La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

T
o facilitate public participation for those who do not wish to attend in person, the meeting will still be made available virtually to residents. Below are the following opportunities on how to participate:
1) V
iew the meeting through the City’s website at www.cityoflaverne.org and click on the gre en “Council Meeting Live Stream” button.
2) Individuals can email their comments to the Assistant City Clerk at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advanc e of
the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing. 3) Individuals who wish to share their comments directly during the meeting may do so by emailin g t
he Assistant City Clerk at cityclerk@cityofla verne.org with their phone number and the item(s) they wish to speak on. Requests will be accepted before and throughout the meeting and staff will call you back at the appropriate time. Once items are considered by the City Council, no f
urther public comment on that matter will be accepted. A time limit of 3- minutes is set for all public comments.
4) If you wish to participate via Zoom, you will need to register at https://us 02web.zoom.us/webinar/register/WN_damEa1VZQ9aBbuUGFLw4yQ before 5:00 p.m . on Monday, October 3, 2022, and please be aware that space is limited. You will have the ability to watch the meeting in real time and raise your hand to request to comment as appropriate on the current agenda item(s). Once it is your turn to speak, you will be brought into the meeti ng
and
have the ability to turn your video on when called upon.

Tim Hepburn, Mayor
Rick Crosby, Mayor Pro Tem
Wendy Lau, Council Member
Steve Johnson, Council Member
Meshal “Kash” Kashifalghita, Council Member
www.cityoflaverne.org
(909) 596-8726 - Phone
(909) 596-8740 - Fax
City Hall Council Chamber
3660 D Street
La Verne, CA 91750
AGENDA, La Verne City Council Meeting, Monday, October 03, 2022, Page 2

1. CALL TO ORDER

2. PL

EDGE OF ALLEGIANCE

3. R
OLL CALL: C
ouncil Member Meshal “Kash” Kashifalghita, Council Member Steven Johnson, Council Member Wendy Lau, Mayor Pro Tem Rick Crosby, and Mayor Tim Hepburn.

4. P

RESENTATIONS
I
ntroduction of Newly Appointed Deputy Fire Chief Brandon Coatney - Brandon was appointed on October 3, 2022. His primary responsibility will be operations. He has 26 years of experience, most recently serving as a Deputy Fire Chief of Operations in the Orange County area, and serving as the California Fire Chiefs Association, Operations Section President .

5. AN
NOUNCEMENTS OF UPCOMING COMMUNITY EVENTS (Any person who wishes to make a brief announcement of a future community event that is open to the general public may do so at this t ime .)

6. CO
NSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.)
a. C
ity Council Minutes of the Regular and Adjournment of Meetings of September 19, 2022, to be received and filed.
b. R
egister of Audited Demands in the amount of $2,357,857.37 dated September 15, 2022, and in the amount of $443,406.23 dated September 22, 2022, approval recommended by Finance Director Lopez.
c. O
ld Town La Verne Business Improvement District Appointment - Previous Old Tow n La Verne Business Improvement District (OTLVBID) Board Member Matthew Forgey, a representative of the Third Street Wine Shop elected not to seek re- appointment upon his term’s expiration. The City solicited applications for the vacancy from the OTLVBID members and the general public. Only one application was received by long- term OTLVBID member and business owner George Henderson.

I
t is recommended by the Old Town La Verne Business Improvement District’s Advisory Board that the Mayor appoint George Henderson to the vacant seat effective from this date to June 30, 2024 with the approval of the City Council.

AGENDA, La Verne City Council Meeting, Monday, October 03, 2022, Page 3 d. Staff recommends approval and passage of the following Resolutions:

Conflict of Interest Code Resolution No. 22-73 - A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

ADOPTING A STANDARDIZED CONFLICT OF INTEREST CODE FOR DESIGNATE D EM
PLOYEES OF THE CITY OF LA VERNE - Every two years, the City of La Verne is required to review its Conflict of Interest Code to determine if any changes are necessary. Staff consulted with the City Attorney and Department Heads to determine necessary amendments to the list of designated filers. The changes reflected in Appendix “A” attached to Resolution No. 22-73, are the result of the following:

R
emoved: Added
· C ommunity Services Director Community Services Coordinator Deputy Fire Marshal Community Services Manager
· Recreation Coordinator Deputy Fire Chief
Fire Marshal
Fire Safety Specialist – Part –time
A
ssistant City Clerk Estrella recommends that the City Council adopt Resolution No. 22-73, updating the standardized conflict of interest code for designated employees.

7. O

THER MATTERS
A
merican Recovery Act – Small Business Rescue Program Update - At the City Council meeting held on February 22, 2022, staff presented the Small Business Rescue Program using a portion of the City's allocation of the American Rescue Plan Act (ARPA) funds. The program has been operating successfully since March of 2022 and has assisted over 61 businesses. Staff has been working with the Chamber of Commerce and the Small Business Development Center (SBDC) at University of La Verne (ULV) to develop an update to the program. There is also a
need
to redirect the remaining funds to Fire Station 1 Gender Compliance Project .

C
ommunity Development Director Scherer recommends that the City Council approve the update to the Small Business Rescue Program including:
• T
he business must have been mandated to shut down during the COVID-19 pandemic. • The business has a minimum of at least one employee and does not exceed a maximum of fifty (50) full or full-time equivalent employees (two part-time employees’ equal one full- time employee).
• The number of additional grant participants will be limited to the amount of funding (up t o
$100
,000) allocated to the program.
• The business must submit the application, and all required supporting documentation o n or
before December 1, 2022.

S
TAFF RECOMMENDATION: That the City Council should approve the updates to the Small Bu siness Rescue
Program and that the City Council approve
the reallocation of the remaining unused
Small Business Rescue Program ARPA
funds (about $300,000), after the close of the
program on December 1, 2002, to the Fire
Station 1 Gender Compliance project.

AGENDA, La Verne City Council Meeting, Monday, October 03, 2022, Page 4

8. P
UBLIC COMMENTS/ORAL COMMUNICATIONS - This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Please email your public comment to t he
A
ssistant City Clerk at [email protected]. Your public comment will be shared with th e City Council and included as part of the permanent record. If you wish to speak, email your phone number and staff will call you back. There is a 3-minute time limit on public comments.

9. CO
UNCIL COMMENTS AND CONFERENCE/MEETING REPORTS - Each Council Member may address the Council and public on matters of general information and/or concern. Thi s is al
so the time for Council Members to report on conferences and/or meetings they have attended.

10. C
LOSED SESSION:

T
he La Verne City Council will meet in a closed session for the following:

Conference with Labor Negotiator (Government Code Section 54957.6).

Negotiators: City Manager, Assistant City Manager, and City Attorney Employee Organization(s): La Verne Firefighters’ Association.

11. ADJOURNMENT to a Closed Session on Friday, October 7, 2022 at 8:00 a.m. for City Council to interview Applicants for City Manager.

THENEXT REGULAR MEETING of the La Verne City Council
is scheduled for Monday, October 17, 2022 at 6:30 p.m.

ADVISORY STAFF
____ Jess Duff, Interim City Manager
____ JR Ranells, Assistant City Manager
____ Robert Kress, City Attorney
____ Lupe Gaeta Estrella, Assistant City Clerk
____ Anthony Ciotti, Interim Public Works Director
____ Eric Scherer, Director of Community Development
____ Christy Lopez, Finance Director
____ Colleen Flores, Police Chief
____ Christopher Nigg, Fire Chief
____ Yvonne Duran, Community Services Manager
____ Cody Howing, City Engineer
Posting Statement: On September 27, 2022, a true and correct copy of this Agenda was posted on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.

Table of Contents
Agenda 2
Agenda Items

6.a City Council Minutes 6

6.b Register of Audited Demands 16
6c. Henderson Appointment to Old Town 24
6d. Reso.22-73,2022 Conflict of Interest Code 28

7. ARPA Small Business Program Update 36
1 City Council Agenda Packet, Monday, October 3, 2022

CITY OF LA VERNE

CITY COUNCIL AGENDA

Monday, October 03, 2022 - 6:30 p.m.

La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750

In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

1) View the meeting through the City’s website at www.cityoflaverne.org and click on the green “Council Meeting Live Stream” button.
2) Individuals can email their comments to the Assistant City Clerk at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City ar e public records that will be made available for public viewing. 3) Individuals who wish to share their comments directly during the meeting may do so by emailing the Assistant City Clerk at cityclerk@cityofla verne.org with their phone number and the item(s) they wish to speak on. Requests will be accepted before and throughout the meeting and staff will call you back at the appropriate time. Once items are considered by the City Council, no further public c omment on that matter will be accepted. A time limit of 3- minutes is set for all public comments.
4) If you wish to participate via Zoom, you will need to register at https://us02web.zoom.us/webinar/register/WN_damEa1VZQ9aBbuUGFLw4yQ before 5:00 p .m. on Monday, October 3, 2022, and please be aware that space is limited. You will have the ability to watch the meeting in real time and raise your hand to request to comment as appropriate on the current agenda item(s). Once it is your turn to speak, you will be brought into the meeting and have the ability to turn your video on when called upon.

Tim Hepburn, Mayor
Rick Crosby, Mayor Pro Tem
Wendy Lau, Council Member
Steve Johnson, Council Member
Meshal “Kash” Kashifalghita, Council Member

www.cityoflaverne.org
(909) 596-8726 - Phone
(909) 596-8740 - Fax
City Hall Council Chamber
3660 D Street
La Verne, CA 91750

2 AGENDA, La Verne City Council Meeting, Monday, October 03, 2022, Page 2

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Council Member Meshal “Kash” Kashifalghita, Council Member Steven Johnson, Council Member Wendy Lau, Mayor Pro Tem Rick Crosby, and Mayor Tim Hepburn.

4. PRESENTATIONS

Introduction of Newly Appointed Deputy Fire Chief Brandon Coatney - Brandon was
appointed on October 3, 2022. H is primary responsibility will be operations. He has 26 years of experience, most recently serving as a Deputy Fire Chief of Operations in the Orange County area, and serving as the California Fire Chiefs Association, Operations Section President.

5. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS (Any person who wishes to make a brief announcement of a future community event that is open to the general public may do so at this time.)

a. City Council Minutes of the Regular and Adjournment of Meetings of September 19, 2022, to be received and filed.

b. Register of Audited Demands in the amount of $2,357,857.37 dated September 15, 2022, and in the amount of $443,406.23 dated September 22, 2022, approval recommended by Finance Director Lopez.

c. Old Town La Verne Business Improvement District Appointment - Previous Old Town La Verne Business Improvement District (OTLVBID) Board Member Matthew Forgey, a representative of the Thi rd Street Wine Shop elected not to seek re- appointment upon his term’s expiration. The City solicited applications for the vacancy from the OTLVBID members and the general public. Only one application was received by long- term OTLVBID member and business owner George Henderson.

It is recommended by the Old Town La Verne Business Improvement District’s Advisory Board that the Mayor appoint George Henderson to the vacant seat effective from this date to June 30, 2024 with the approval of the City Council. 3 AGENDA, La Verne City Council Meeting, Monday, October 03, 2022, Page 3

d. Staff recommends approval and passage of the following Resolutions:

Conflict of Interest Code Resolution No. 22-73 - A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

ADOPTING A STANDARDIZED CONFLICT OF INTEREST CODE FOR DESIGNATED EMPLOYEES OF THE CITY OF LA VERNE - Every two years, the City of La Verne is required to review its Co nflict of Interest Code to determine if any changes are necessary. Staff consulted with the City Attorney and Department Heads to determine necessary amendments to the list of designated filers. The changes reflected in Appendix “A” attached to Resolution No. 22-73, are the result of the following:

Assistant City Clerk Estrella recommends that the City Council adopt Resolution No. 22-73, updating the standardized conflict of interest code for designated employees.

7. OTHER MATTERS

American Recovery Act – Small Business Rescue Program Update - At the City Council meeting held on February 22, 2022, staff presented the Small Business Rescue Program using a portion of the City's allocation of the American Rescue Plan Act (ARPA) funds. The program has been operating successfully since Mar ch of 2022 and has assisted over 61 businesses. Staff has been working with the Chamber of Commerce and the Small Business Development Center (SBDC) at University of La Verne (ULV) to develop an update to the program. There is also a need to redirect the remaining funds to Fire Station 1 Gender Compliance Project.

Community Development Director Scherer recommends that the City Council approve the update to the Small Business Rescue Program including:

• The business must have been mandated to shut down during the COVID-19 pandemic. • The business has a minimum of at least one employee and does not exceed a maximum of fifty (50) full or full-time equivalent employees (two part-time employees’ equal one full- time employee).
• The number of additional grant participants will be limited to the amount of funding (up to $100,000) allocated to the program.
• The business must submit the application, and all required supporting documentation on or before December 1, 2022.

STAFF RECOMMENDATION:

That the City Council should approve the
updates to the Small Bu siness Rescue
Program and that the City Council approve
the reallocation of the remaining unused
Small Business Rescue Program ARPA
funds (about $300,000), after the close of the
program on December 1, 2002, to the Fire
Station 1 Gender Compliance project.

4 AGENDA, La Verne City Council Meeting, Monday, October 03, 2022, Page 4

10. C
LOSED SESSION:

T
he La Verne City Council will meet in a closed session for the following:

Conference with Labor Negotiator (Government Code Section 54957.6).

Negotiators: City Manager, Assistant City Manager, and City Attorney Employee Organization(s): La Verne Firefighters’ Association.

11. ADJOURNMENT to a Closed Session on Friday, October 7, 2022 at 8:00 a.m. for City Council to interview Applicants for City Manager.

THENEXT REGULAR MEETING of the La Verne City Council
is scheduled for Monday, October 17, 2022 at 6:30 p.m.

OF THE CITY COUNCIL OF THE CITY OF

LA VERNE
Monday, September 19, 2022
________________________________________________

1. An adjourned meeting of the La Verne City Council was called to order by Mayor Hepburn at 6:00 p.m.

2. Council Members present: Mayor Tim Hepburn
Mayor Pro Tem Rick Crosby
Council Member Wendy Lau
Council Member Steven “Frank” Johnson
Council Member Meshal “Kash” Kashifalghita

Absent: None.

Advisory personnel present: Interim City Manager Jess Duff Assistant City Manager JR Ranells
Assistant City Clerk Lupe Gaeta Estrella
Community Services Manager Yvonne Duran
Community Services Supervisor Chad Peterson

3. Presentation to the La Verne
Little League Teams
Presentation to the La Verne Little League Teams was scheduled for tonight’s Council Meeting was canceled due to the miscommunication regarding the date of the presentation. Presentations will be rescheduled at a future Council meeting.

4. Adjournment at 6:05 p.m.

Respectfully submitted,
By Lupe Gaeta Estrella
Assistant City Clerk
6 MINUTES OF A REGULAR MEETING

OF THE CITY COUNCIL OF THE CITY OF

LA VERNE
Monday, September 19, 2022
________________________________________________

1. A regular meeting of the La Verne City Council was called to order by Mayor Hepburn at 6:30 p.m.

2.. Council Members present: Mayor Tim Hepburn
Mayor Pro Tem Rick Crosby
Council Member Wendy Lau
Council Member Steven Johnson
Council Member Meshal “Kash” Kashifalghita

Absent: None.

Advisory personnel present: City Manager Jesse Duff
Assistant City Manager JR Ranells
City Attorney Robert L. Kress
Assistant City Clerk Lupe Gaeta Estrella
Fire Chief Chris Nigg
Community Development Director Eric Scherer
Principal Planner Candice Bowcock
City Engineer Cody Howing

3. Pledge of Allegiance was led by Mayor Hepburn.

4. Announcements of Upcoming
Community Events
Rimmi Hundal, Tri-City Mental Health Authority Executive Director, reported on the Cultural Awareness and Social Inclusion (CASI) Committee. She stated they are a Community-based Committee and that everyone is welcome.

Residents can visit their website at Diverselaverne.org.

5. Presentation/Introduction of
Newly Hired Fire Personnel
Mayor Hepburn, on behalf of the City Council, welcomed and introduced newly hired Firefighters/Paramedics, as follows:

Tristan Janeway
Alexander Arnold

Mayor Hepburn, on behalf of the City Council, welcomed and introduced newly hired Firefighters, as follows:

Sean Wilkins
Peter Houle
Bryce Coatney
Kenny Villasenor

Fire Chief Nigg also recognized and thanked the newly hired fire employees for joining the La Verne Fire Department. He stated that the La Verne Fire Department is now fully staffed.

7 October 3, 2022, City Council Meeting
City Council Minutes, Monday, September 19, 2022, Page 2.

6. Consent Calendar It was moved by Kashifalghita, seconded by Lau, and unanimously carried to accept, approve, or act on the Consent Calendar items, Resolution No. 22-69, Public Works Contract with Gentry Brothers for the E and Second Streets Project, Council Member Johnson declared a conflict of interest because of the vicinity of his rental property to the Public Works project; and the following items were pulled for further discussion.

 Resolution No. 22-65, Assignment Agreement with the City of Hawaiian Gardens for the Exchange of Proposition A Funds for General Fund Revenues.

 Resolution No. 22-67, Agreement with the University of La Verne for the University’s Homecoming Event Street Closure.

 Resolution No. 22-68, Approving the Final Tract Map No. 83064, KB Home Great Los Angeles, 2820 Amherst Street Project

City Council Minutes City Council Minutes Regular meeting of September 6, 2022, was received and filed.

Register of Audited Demands Register of Audited Demands in the amount of $2,347,164.46, dated September 1, 2022, and in the amount $246,411.38 dated September 8, 2022; Approved as recommended by Interim Finance Director Yelton.

Staff recommended approval and passage of the following Resolutions:

Pulled by Council Member
Johnson for Further Discussion

Resolution No. 22-65,
Assignment Agreement with the
City of Hawaiian Gardens for
the Exchange of Proposition A
Funds for General Fund
Revenues
Council Member Johnson stated he asked for this item to be pulled because he felt that using Proposition A funds for street repairs would be a better use of the funds.

Mayor Hepburn called for public comment on this matter.

Danita Beauchamp, La Verne resident stated that the Proposition A Funds was a bond measure for public transportation. She did not like that the funds were being exchanged for less. She requested that the matter be table so that more detailed information can be provided.

Richard Bowen, La Verne resident stated that Exchange of Proposition A funds has been going on for the last 5 years. Its taxpayer’s money and it should not be given away.

City Manager Duff responded that Proposition A funds are restricted for public transportation and cannot be used for street repairs.

Community Services Manager Duran along with Community Services Supervisor Peterson named the projects that are funded by Proposition A.

They explained that there is sunset clause set on spending the funds and if the funds were not use by the sunset clause, the City would lose the funds. Only excess funds are used for the exchange of Proposition A funds.

It was moved by Crosby, seconded by Lau, and unanimously carried to approve Resolution No. 22-65, authorizing an exchange of $300,000 in Proposition A Transportation Funds for $225,000 of General Funds with the City of Hawaiian Gardens; and authorize the Mayor to execute said Agreement, as recommended.

8 October 3, 2022, City Council Meeting
City Council Minutes, Monday, September 19, 2022, Page 3.

Resolution No. 22-65 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

AUTHORIZING THE EXECUTION OF AN ASSIGNMENT AGREEMENT

WITH THE CITY OF HAWAIIAN GARDENS FOR THE EXCHANGE OF
PROPOSITION A FUNDS FOR GENERAL FUND REVENUES - In August of 2022, the City was approached by the City of Hawaiian Gardens informing us that they were interested in exchanging uncommitted Proposition A Transportation Funds for General Fund monies. The City of Hawaiian Gardens would give us the rate of $0.75 per dollar in general fund monies per $1.00 in Prop A Funds. Approved.

Conflict of Interest/Lau and
Pulled from the Consent
Calendar

Resolution No. 22-67,
Agreement with the University
of La Verne for the University’s
Homecoming Event Street
Closure
Council Member Lau declared a Conflict of Interest on this item because she is a Board Member of the University of La Verne. She left the Council Chambers at 7:05 p.m.

Richard Bowen, La Verne resident pulled this item for further discussion. Mr.

Bowen asked who was paying for the City services for the University of La Verne Homecoming event.

Community Development Director Scherer responded that the University of La Verne pays for the City services.

It was moved by Crosby, seconded by Kashifalghita , and carried by a vote of 4-0 (Lau Abstained) to adopt Resolution No. 22-67, authorizing the Interim City Manager to execute the agreement with the University of La Verne permitting the closure of the specified streets from October 14th through the 16th, as recommended by the Community Development Director Scherer.

Resolution No. 22-67 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE

UNIVERSITY OF LA VERNE FOR THE UNIVERSITY OF LA VERNE
HOMECOMING EVENT. - The University of La Verne (ULV) is having a multiday Homecoming event that spans over three days, October 14 th through
the 16th. The City Council is requested to consider a street closure for October 14-15. The University of La Verne has requested to have the portion of Third Street, between B Street and C Street and the connecting portion of C Street and Second Street, west of D Street to be closed. Approved.

At 7:07 p.m., Council Member Lau returned to the Council Chambers and took her seat.

Pulled for Further Discussion

Resolution No. 22-68,
Approving the Final Tract Map
No. 83064, KB Home Great Los
Angeles, 2820 Amherst Street
Project
Danita Beauchamp, La Verne resident, stated she pulled this item so that the matter can be tabled to allow for residents to review and give their input.

Mayor Hepburn called for public comment on this item.

Joe Gabaldon, La Verne resident, stated that the community should be allowed to review and talk about the issues pertaining to the project.

City Engineer Howing responded that the Tentative Tract map and conditions for this project was approved in 2021. This was only a formality to conform with what was already approved. He stated that there would have to be specific reasons not to approve the Final Tract Map 83604.

9 October 3, 2022, City Council Meeting
City Council Minutes, Monday, September 19, 2022, Page 4.

The City discussed the matter, and agreed that due process was fulfilled by staff on this project.

It was moved by Crosby, seconded by Lau, and unanimously carried to adopt Resolution No. 22-68, approving the Final Tract Map No. 83064 for 42 unit detached single family homes and direct staff to sign the map as to its conformance with the Subdivision Map Act, Specific Plan (109-20SP) and General Plan Amendment (19-20GPA).

Resolution No. 22-68 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE FINAL MAP FOR TRACT 83064, A REQUEST BY KB HOME GREATER LOS ANGELES INC., TO SUBDIVIDE ONE PARCEL WITH AREA OF 5.57 ACRES AT 2820 AMHERST STREET INTO A 42 UNIT, SINGLE FAMILY DETACHED SUBDIVISION - On April 19, 2021 the City Council approved Tentative Tract Map No. 83064 for 42 detached single-family homes located on a parcel formerly owned by the City of La Verne. The Final Tract Map has been submitted for approval, allowing for the subdivision of a signal parcel with an approximate area of 5.57 acres. Approved.

Conflict of Interest/Johnson

Resolution No. 22-69,
Public Works Contract with
Gentry Brothers for the E and
Second Streets Project
Council Member Johnson declared a conflict of interest because of the vicinity of his rental property to the Public Works project.

It was moved by Kash, seconded by Lau, and carried by a vote of 4-0 (Johnson Abstained) to approve Resolution No. 22-69, which awards a Public Works contract to Gentry Brothers, Inc., the lowest, most responsible bidder, in the amount of $1,624,894.20 including additive bid items A-1 through A-3, and authorize staff to issue change orders not exceeding 10% of the construction budget. This project is categorically exempt from the California Environmental Quality Act, Section 15301 – Existing Facilities, and City of La Verne environmental guidelines.

Resolution No. 22-69 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

AUTHORIZING EXECUTION OF A PUBLIC WORKS CONTRACT WITH
GENTRY BROTHERS INC. FOR THE “E” STREET AND 2ND STREET
IMPROVEMENT PROJECT. - The Public Works Department recently solicited bids for street improvement project along portions of E Street and 2nd Street.

The planned improvements include demolition, new sidewalk, intersection bulb-outs, landscaping, lighting enhancements, water quality BMP installation, asphalt pavement, and decorative concrete crosswalks. The project was advertised on August 5th and August 12th, 2022 with bid proposals received and opened via electronic platform “Planet Bids” on September 7, 2022.

Approved.

10 October 3, 2022, City Council Meeting
City Council Minutes, Monday, September 19, 2022, Page 5.

Wilderness Plan Public Hearing Principal Planner Bowcock reported on the Wilderness Plan along with a power point presentation. She stated that in 2006, the City acquired 208 acres in north La Verne through State grant funds obtained in cooperation with the County of Los Angeles, the Trust for Public Land, and the La Verne Land Conservancy. This land was combined with 150 acres already owned by the City to create an open space preserve of 358 acres, collectively referred to as the Wilderness Area. The Wilderness Area Management and Public Access Plan includes selective habitat enhancement actions, the resolution of public safety hazards, and opportunities for limited controlled public access as part of the City’s stewardship responsibilities for the Wilderness Area. The Management Plan includes goals for specific physical improvements or management policies that would implement the vision for the Wilderness Area.

She stated that there are two phases being proposed. Phase 1 consists of maintenance, security, fuel modification, planting, and protecting the wilderness area. Phase 2 includes the development of the loop trails and the increase of public access to the area. Conditions were also added that if there is ever a desire for Phase 2 to move forward, an update to the Environmental Impact Report (as necessary), a public workshop, and City Council approval would be required prior to implementation. This will ensure that Phase 2 will only move forward with proper notification to the residents and ultimately a vote of the City Council. Staff and the Planning Commission recommend City Council adopt Resolution Number 22-72, approving the Wilderness Area Management and Public Access Plan and certifying the Final Environmental Impact Report.

Mayor Hepburn opened the public hearing and called for public comment on this matter.

Several residents expressed their concerns and objections to the proposed loop trail and increased public access, fire hazard, homeless living in the area, and public safety. (To hear what was said during public comment, please visit the City’s website to view the archived Council meeting.)

Special Counsel Barbara Leibold stated that the Wilderness Conservation grant terms requires that the wilderness area be managed for the purpose of wildlife habitat preservation and other conditions

It was moved by Crosby and seconded by Kashifalghita, and unanimously carried to adopt Resolution Number 22-72, approving the Wilderness Area Management and Public Access Plan and certifying the Final Environmental Impact Report.

Resolution No. 22-72,
Approving the La Verne
Wilderness Area Management
and Public Access Plan and
Certifying Environmental Impact
Report
Resolution No. 22-72 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA

APPROVING THE LA VERNE WILDERNESS AREA MANAGEMENT AND

PUBLIC ACCESS PLAN WITH A PHASING PLAN AND CERTIFYING THE ENVIRONMENTAL IMPACT REPORT.

11 October 3, 2022, City Council Meeting
City Council Minutes, Monday, September 19, 2022, Page 6.

Affirming Christy Lopez as
Finance Director
Assistant City Manager reported on affirming Christy Lopez as Director of Finance for a term of no less than two years and reinstating previous benefits.

He stated that the City of La Verne’s Finance Department has experienced significant instability in the past several years creating organizational challenges. The City Council has unanimously provided their endorsement for Interim City Manager Duff to offer former key Finance Department employee Christy Lopez the permanent Director of Finance position. Resolution 22-70, affirms the action, commits the City to Ms. Lopez for at least two years of employment, and authorizes the reinstatement of benefits for Ms. Lopez.

Mayor Hepburn called for public comment.

There was none.

The City Council was in agreement in affirming Christy Lopez as Finance Director and welcomed her back.

It was moved by Lau, seconded by Johnson, and unanimously carried to approve Resolution No. 22-70, affirming Christy Lopez as the Director of Finance for a term of no less than two years and reinstating her previous benefits.

Resolution No. 22-70,
Affirming Christy Lopez as
Finance Director
Resolution No. 22-70 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

AFFIRMING CHIRSTY LOPEZ AS DIRECTOR OF FINANCE FOR A TERM

OF NO LESS THAN TWO YEARS AND AUTHORIZING THE
REINSTATEMENT OF PREVIOUS BENEFITS.

Agreement for Temporary
Employment with Anthony Ciotti
for Interim Public Works
Director
Assistant City Manager Ranells reported on the Agreement for temporary employment with Anthony Ciotti. He stated that former Director of Public Works Shawn Igoe has recently separated employment from the City of La Verne. He stated that the City is interested in entering into an agreement with retired Deputy Director of Public Works Anthony Ciotti to fill the City’s current gap as an Interim Director while a recruitment process for a permanent replacement is completed. In order to be compliant with California Law and the 2013 Pension Reform Act, it is necessary for the City Council to take an action affirming the execution of such employment arrangements. Resolution No. 22-71 and the agreement satisfy those requirements.

Mayor Hepburn called for public comment on this matter.

There was none.

The City Council agreed with temporary hiring Anthony Ciotti, as Public Works Director.

Council Member Johnson stated he would like to see staff do succession planning when a key employee separates from the City.

It was moved by Johnson, seconded by Lau, and unanimously carried to approve the Resolution No. 22-71, authorizing the Interim City Manager to execute an agreement with Anthony Ciotti to provide temporary, part-time employment.

12 October 3, 2022, City Council Meeting
City Council Minutes, Monday, September 19, 2022, Page 7.

Resolution No. 22-71,
Temporary Employment
Agreement with Retired
Annuitant Anthony Ciotti for
Interim Public Works Director
Resolution No. 22-71 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING AN AGREEMENT WITH “RETIRED ANNUITANT” ANTHONY

CIOTTI FOR INTERIM DIRECTOR OF PUBLIC WORKS AND AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE SAME.

11. Public Comment This was the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda.

Mayor Hepburn called for public comment.

There were public comments at the meeting. (To hear what was said during public comment, please visit the City’s website to view the archived Council meeting.)

Interim City Manager Duff responded to the questions asked during public comment.

12. Council Comments Please Note: Only partial Council comments are noted below. To hear the rest of their comments, please visit the City’s website to view the archived Council meeting.

Council Member Lau spoke about Tri-City Mental Health Authority meeting, and Suicide Prevention Month and the upcoming Beer Walk event. She reported that on the City’s website there is a new link residents can access to report problems that would be forwarded to the appropriate department.

Mayor Pro Tem Crosby wished Council Member Johnson a belated Happy Birthday.

Council Member Kashifalghita stated he attended the League of California Cities Conference. He also wished Council Member Johnson a belated Happy Birthday.

Council Member Johnson thanked everyone for attending tonight’s meeting and he appreciated Council’s input, their respect and the City Council working in concert.

Mayor Hepburn stated was happy to have Christy Lopez back as Finance Director. He spoke about upcoming events like the Beer Walk and the Taste of La Verne. He also reported on the new link on the City’s website that residents could access to report as problem which will be directed to appropriate department for handling.

13. Closed Session At 8:42 p.m., the City Council recessed to Closed Session for the following;

Conference with Labor Negotiator (Government Code Section 54957.6).

Negotiators: Interim City Manager, Assistant City Manager, and City Attorney.

Employee Organization(s): La Verne City Employees Association (CEA) and La Verne Firefighters’ Association,

13 October 3, 2022, City Council Meeting
City Council Minutes, Monday, September 19, 2022, Page 8.

14. Adjournment at 9:30 p.m. in memory of retired Water Superintendent Charlie Farrell. Charlie was employed with the City of La Verne for 35 years. Charlie was born and raised in Brooklyn, New York and joined the United States Air Force stationed in Boise, Idaho. After his service, he moved to La Verne and started his career with the City of La Verne in the Parks Department and later transferred to the Water Department and became Water/Sewer Superintendent. His commitment to the La Verne community persisted through his retirement as he volunteered for the La Verne Fire Department, Fourth of July parade, and Christmas Candy Giveaways for years.

Additionally, Charlie fostered youth development with the local Boy Scouts and Booster Club groups. Charlie was honored with the Pride of La Verne Award in 2006 in recognition of his dedication and passion for the La Verne community. He is survived by 3 children, 2 stepchildren and he was Papa to 12 grandchildren and 7 great grandchildren; and

Adjournment to Tuesday, September 27, 2022 at 5:30 p.m. for City Council to meet in a Closed Session to review applications submitted for City Manager.

Respectfully submitted,

Lupe Gaeta Estrella, CMC
Assistant City Clerk

14 October 3, 2022, City Council Meeting
This page left intentionally blank
This page left intentionally blank
15 October 3, 2022, City Council Meeting

CITY OFLA VERNE

REGISTER OF AUDITED DEMANDS
9lts12022
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURC}IASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE INTERM FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

ST'MMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT
s 61r,7s9.40
$ 109,269.09
$ 80,964.09
$ 63,744.29
$ s7,895.9s
s 50,317.01
$ 36,903.99
$ 30,120.09
$ 25,012.00
s 22,679.49
202,693.51

ISSUED TO DESCRIPTION

1. 2.

4. 5.

6. 7.

8. 9.

10. THREE VALLEYS MUMCIPAL WATER DIST,
SDC ENGINEERING INC.

STRATEGIC CONTRACTING SERVICES
LAYNE CI{RISTENSEN COMPANY

MOUNTAIN VIEW CHEVROLET, INC,
DEPARTMENT OF ruSTICE
WEST COAST ARBORISTS, INC.

KNORR SYSTEMS, INC

PRECISION CONCRETE CUTTING

FRIENDS OF THE FOURTTI OFJULY
OT}IERDEMANDS
$ 1,291.358.91
DEMANDS OF $1,049,740.85 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

DEMANDS OF S 16,757 .61 WERE PAID ON BEIIALF OF I.A.IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

IN ACCORDANCE W]TH GOVERNMENT CODE SECTION 37202,I I{EREBY CERTIFY T}IAT THIS IS A TRUE AND ACCI.]RATEREGISTER OF ATJDITED DEMANDS.

YELTON

IN'IERM FINANCE DIRECTOR
WATER USE. JULY 2022

MAINIERO SQUARE IMPROVEMENTS
LA HIDTA PAYROLL SERVICES - AUGUST 2022
MATERIALS FOR AM}IERST WATER TREATMENT PLANT
2023 CHEVY TAHOE FOR FLEET
Ij, HIDTAPERSONNEL SERVICES - MAY & APRIL 2022
CITYWIDE TREE MAINTENANCE SERVICES - AUGUST 2022

SPRINGBOARD FOR AQUATICS CENTER

REMOVAL OF SIDEWALK FOR TRIP HAZARDS
TICKET SALES & CITY CONTzuBUTION & ANNUAL CONTRACT

Page 1 ends

16 October 3, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOUNT ISSUED TO
9/1s12022
161008
161009
l6l0l0
16l01l
t6t0t2
l6l0l3
161014
l6l0l5
161016
161017
16101 8
1610r9
161020
t6t02l
161022
161023
t6to24
161025
161026
161027
161028
161029
161030
I 6103 l
r61032
161033
161034
161035
I 61 036
t61037
l 61 039
161040
l6t04l
161042
161043
161044
161045
161046
161047
161048
161049
161050
161051
161052
161053
161054
161055
161056
161057
161058
161059
161060
161061
r61062
I 6l 063
962.88
2,342.50
2s0.00
4,825.00
1,985.04
10,343.34
424.90

6.91 10.00
600.00
5,377.06
1,045.61
416.76
165.00
10,000.00
703.56

20.00 52.75

89.00 1,901.19
2,738.07

64.30 187.61
942.38
I,815.34
500.00
22,679.49
4,608.02
t62.36

46.25 173.40
1,490.00
6,068.59
6s 1.59
14,760.43
100.00
1,062.00
285.00
3,797.69
30,120.09
t2t.6t
1,027.71
7,500.00
1,700.62
100.00
2,211.13
1,000.00
347.18
57,895.95
5,025.00
2,282.18

58.1 7
800.00
10,000.00

70.00 $ AIREXCHANGE,INC.

ALBERT A. WEBB ASSOCIATES

ALL PURPOSE DOCUMENT DESTRUCTION

AMERICAN TANK TESTING
AREA D CIVIL DEFENSE/DISASTER MGMT.

ATHENS SERVICES

BREAK TIME YOGA, LLC

BROWN, DONALD

BURRO CANYON SHOOTING PARK

CCS INTERACTIVE
CDCE

COLLEY FORD
CPAC,INC.

CPRS

CROSSFIT LA VERNE
CUSTOM WATER,INC.

DE PLAYA EXTERIORS, INC.

DETAILER'S CHOICE, INC.

DIRECTV
EAN SERVICES, LLC.

EWING IRRIGATION PRODUCTS

FACTORY MOTOR PARTS

FIGUEROA, STEVE

FLORES, COLLEEN

FOOTHILL COMMUNICATIONS, INC

FREELANCE EVENT SOLTND & LIGHTING
FRIENDS OF THE FOI.]RTH OF JULY

FRONTIER COMMUNICATIONS

GOLDEN STATE WATER COMPANY

GREEN VALLEY LANDSCAPE DEVELOPMENT

HECTORPARDO

HEDRICK FIRE PROTECTION

HI STANDARD AUTOMOTIVE, LLC

HIGHLAND COMPANY, LLC

INTELLI-TECH

JAZMINE BRISENO

JEFF JENKINS SERVICE TECHNICIAN

JESSICA LEDER
JIMNI SYSTEMS,INC.

KNORR SYSTEMS,INC

LA VERNE PETTY CASH

LAKESHORE LEARNING MATERIALS

LEXIS NEXIS RISK SOLUTIONS
LIFE.ASSIST

LISAVALENZUELA
LOWE'S
MARCELAMEJI.A
MIRACLE RECREATION EQUIPMENT CO.

MOUNTAIN VIEW CHEVROLET, INC.

MV CHENG & ASSOCIATES,INC.

O.F. WOLFINBARGER

ODP BUSINESS SOLUTIONS, LLC

ORTCO,INC

P&W FOOD TRADING LLC/DBA POKE POKI

PEREZ II, EUGENE

Page 2 of 5 ends

17 October 3, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOUNT ISSUED TO
911512022
161064
161065
161066
161067
161068
161070
161071
161072
161073
161074
161075
161076
161077
161078
161079
161080
l6l08l
161082
161083
161084
161085
16r086
161087
161088
161089
161090
161091
161092
161093
161094
161095
161096
161097
r61098
r61099
161 100
l6lllt
t6ttt2
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
25,012.00
5,483.03
1,445.00

98.00 8,899.00
1,629.73
826.84
2,650.00

23.00 328.75
109,269.09
141.48
271.99
5,971.50
2,250.59
2,959.54
125.93

86.75 s66.68
312.00
265.65
737.60
10,000.00

85.70 55.58

8.26 36.35
2,147.50
750.00
50,317.01

99.93 42.20
102.30
200.50
287.70
699.00
ss0.00
r00.00
1,274.74
478.69

8.55 409.76
5,374.80
1,488.35
I ,I 80.28
399.11
8,444.00
1,711.34
1,640.88
1,343.61
408.83
406.04
63,744.29
250.00
222.68

PRECISION CONCRETE CUTTING
PRIMARY PHARMACEUTICALS, INC.

PRO SOURCE WINDOW CLEANING
RADC

ROB CLARK CONSTRUCTION & DESIGN, INC
S & J SUPPLY CO., INC.

SAFETYNETT,INC.

SALVADOR'S IRONWORKS

SANDERS LOCK & KEY
SANDERS TOWING,INC.

SDC ENGINEERING INC.

SOUTHERN CALIFORNIA EDISON

STOTZEQUIPMENT
SUPERIOR COURT OF CA, COUNTY OF L.A.

T-MOBILE

THE WILL-BURT COMPANY
TK PRINT MANAGEMENT, INC.

TNTPRINTING
TOM'S MEN'S WEAR & UNIFORMS, INC.

TRANSUNION RISK & ALTERNATIVE DATA
ULINE

VISTA PAINT CORPORATION

WABI SABI TEPPAN STEAK & SUSHI BAR
WAGEWORKS,INC.

WALTERS WHOLESALE ELECTRIC CO.

WAXIE SANITARY SUPPLY
WHITE CAP, L.P.

WILLDAN

CORNERSTONE POLYGRAPH

DEPARTMENT OF JUSTICE

NUNEZ, ANTOINETTE

ODP BUSINESS SOLUTIONS, LLC

ROSE, BRIAN

TARVER, SARA

TOWERSTREAM CORPORATION

ROYAL FLUSH

ROYALFLUSH
A. UPLAND FIRE PROTECTION
ALL STAR FIRE EQUIPMENT INC.

ALL STATE POLICE EQUIPMENT CO.

AMAZON CAPITAL SERVICES, INC.

BABCOCK LABORATORIES, INC.

COLLEGIATE PRESS
COMMERCIAL DOOR COMPANY, INC.

COURIER PRINTING,INC.

ENVIRONMENT CONTROL PUENTE HILLS

GRAINGER

GREENSCAPE MAINTENANCE SERVICES INC
HAAKER EQUIPMENT CO.

INTERSTATE BATTERY INLAND VALLEY
LA VERNE POWER EQUIPMENT, INC.

LAYNE CHRISTENSEN COMPANY
PEST OPTIONS INC.

POMONATRUCK & AUTO SUPPLY

Page 3 of 5 ends

18 October 3, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOUNT ISSUED TO
911512022
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
5,501.25
350i00
260.62
2,234.99
611,759.40
2,360.15
36,903.99
3,488.63
80,964.09

RKA CONSULTING GROUP

STIADES TINTING

SOUTH COASTEMERGENCY VEHICLE SVCS

TELEFLEX LLC
THREE VALLEYS MLINICIPAL WATER DIST.

TURBO DATA SYSTEMS INC.

WEST COAST ARBORISTS, INC.

WESTERN WATER WORKS

STRATEGIC CONTRACTING SERVICES
l,29l,35g.gl
1,049,740.95
16,757.61
TotalDemandt
Payroll and Employee Benefit Payments:

Total Payroll and Employee Benefit Payments
Total LAIMPACT Demands
l6l 1 08
l6t 109
161 I l0
l6t I l3

PAYROLL

BANK DRAFT

BANKDRAFT

BANK DRAFT
EFT
EFT
EFT
Total
470.00
300.00
185.33

9.00 632,107.45
165,216.74
57,008.02
1,579.76
154,589.20
25,166.48
4,149.77
3,542.52
3,087.00
2,329.58

CITY OF LA VERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754

REYES, HEATHER

UNITED WAY CAMPAIGN

UNITED STATES TREASURY

STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOO5689

STATE OF CALIFORNIA

MASSACHUSETTS MUTUAL LIFE INSURANCE

MASSACHUSETTS MUTUAL LIFE INS ROTH

CHARLES SCHWAB BANK

LA VERNE FIRE ASSOCIATION
LA VERNE POLICE OFFICERS ASSOC.
$ 1,049,740.85
Break down of standard providers and the benefrts they provide Provider Benefits Description
A.C. Newman Co.

Delta Dental
The Hartford
Health Net
Kaiser
Wage Works
US Treasurey
State of Califomia
Mass Mutual A
Mass Mutual B
Mass Mutual Roth
Lincoln National
FirePolice/La Veme
LAIMPACT Law Enforcement Task Force Demands
Accidental Death Life Insurance
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, unemployment insurance and child support/gamishments 40lA plan
4578 plan
Roth plan
Replacement Social Security plan
Employee Group Dues
687.55
10,506.40
389.71
300.00

CBE LOS ANGELES

CITY OF PASADENA

FOOTHILL COMMUNICATIONS, INC

NUWAY JANITORIAL SERVICES
161 l0r
l6l 102
l6l I 03
l61 104

Page 4 of 5 ends

19 October 3, 2022, City Council Meeting

CITY OF LA VERNE

MULTIPLE
Total

12.48 264.s9
4,596.88

PITNEY BOWES GLOBAL FINANCIAL SVCS

STAPLES BUSINESS CREDIT

VERIZON WIRELESS

LAI ENFORCEMENT OPERATIONS
5 16,757.6t
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.

Page 5 of 5 ends

20 October 3, 2022, City Council Meeting

CITY OF IA VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCTIASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT ISSUED TO DESCzuPTION
l. 53,993.53

2. 5t,900.s2

3. 51,631.03

4. 27,700.00
s. 16,852.33

6. t5,793.33

7. 14,326.97

8. 13,907.08

9. 12,535.86
r0. I 1,000.00

GREENSCAPE MAINTENANCE SERVICES INC

DEPARTMENT OF JUSTICE

RKA CONSULTING GROUP

NOBEL SYSTEMS

ROGER BASS

INLAND VALLEY HUMANE SOCIETY

OWSLEY ENTERPRISES, LLC

LIBERTY COASTAL LLC

STRATEGIC CONTRACTING SERVICES
MICHAEL W. TYNES

OTHER DEMANDS
CITYWIDE MAINTENANCE SERVICES . SEPTEMBER 2022
LA HIDTA PERSONNEL SERVICES. JUNE 2022
CITYWIDE ENGINEERING SERVICES - JULY 2022

PUBLIC WORKS MODULE ANNUAL SUBSCRIPTION
LA HIDTA CONSULTING SERVICES - SEPTEMBER2O2Z
ANIMAL CARE AND CONTROL SERVICES. AUGUST 2022
LA HIDTA CONSULTING SERVICES - SEPTEMBERaO22
LA HIDTA CONSULTING SERVICES. SEPTEMBER2O22
LA HIDTA PAYROLL SERVICES - AUGUST 2022
I.A, HIDTA CONSULTING SERVICES - SEPTEMBER 2022
168,577.32
$ 438,217.97
DEMANDS OF $5,188.26 WERE PAID ON BEIIALF OF IAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

IN WITH CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED

CHRISTY LOPEZ,

FINANCE
Page I of3
21 October 3, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOUNT ISSUED TO
912212022
16ll14 $
t6lll5
l6t I l6
t6ttt7
l6l I l8
l6l I l9
t6ll20
16ttzt
r6tt23
t6tt24
161125
t6tt26
t6tt27
161128
t6tt29
l6l 130
l6l l3l
161132
l6l 133
161134
l6l 135
l6l r 36
t6tt37
l6l 138
l61 139
l6l 140
l61 141
t6tt42
l6lt43
t6tt44
l6l 145
r6tr46
t6tt47
r6t 148
t6tt49
l6ll50
l6l 151
t6tt52
161 153
l6l I 54
l6l 155
l6ll56
t6rls7
r6ll58
l6l 159
l6t 160
l6r l6l
t61162
l6l163
t6ll64
l 6l 165
l6l 166
16tt67
l6l 168
t6l 169
l6l 170
1,200.00
7t.66
410.00
2,850.00
6,432.05
3s7.29
1,467.44
3,547.11

98.00 4,691.83

57.00 774.00
362.42
863.04

78.00 27.46
932.63
5,18?.94
5s l .68
2,628.81
879.27
15,793.33
10,356.00
237.47
s0.00
315.00
200.00
1,000.00
1,117.37

42.42 9.22

57.00 9,153.00
4,094.12
10,007.94
1,022.66

70.00 404.50
5,800.00
3s6.77
264.89
238.00
I,883.42
6,994.06
2,457.00
3,689.57
103.62
267.29
l0l .3 I
134.98
583.24
4,668.16
7,875.00
404.63
7,318.73
t,902.27
ALTAF L. ALI, M.D.,INC.

BLOOMINGVIEW
CALIFORNIA PEST MANAGEMENT, INC.

CATO

CITY OF CLAREMONT

COLLEY FORD

CUMMINS SALES AND SERVICES
DATAPROSE,INC.

DEPARTMENT OF JUSTICE
ECONOLITE SYSTEMS, INC.

ELKHIARELMOSTAFA

EMPLOYAMERICA

EWING IRRIGATION PRODUCTS

FACTORY MOTOR PARTS

FARNOOSHZOUGH

FIREMANS GRAPHICS

GOLDEN STATE WATER COMPANY

HI STANDARD AUTOMOTIVE, LLC
HOLLIDAY ROCK CO.

HOME DEPOT CREDIT SERVICES
INLAND EMPIRE STAGES, LTD.

INLAND VALLEY HUMANE SOCIETY

JONES &MAYER

KME FIRE APPARATUS

LENIS ADOBE MUSEUM

LIFE-ASSIST

LINDA CORONEL

LINDEROSA GARAY

LINE GEAR
MCMASTER-CARR SUPPLY CO.

METROHONDA

MISTRY SHIRISH

PRECISION CONCRETE CUTTING
PRIMARY PHARMACEUTICALS, INC.

Q PRESS
S&JSUPPLYCO.,INC.

SAFESHRED COMPANY, INC.

SANDERS LOCK & KEY
SIERRA PACIFIC ELEC. CONTRACTING
SIGTRONICS CORP.

SO CAL GAS CO

SO CAL SWANA CHAPTER WORKSHOP
SODEXO INC. & AFFILIATES

SOURCE GRAPHICS
SOUTHERN CALIF. REF. RAIL AUTH.

SOUTHERN CALIFORNIA NEWS GROUP

STAPLES CREDITPLAN

STOTZ EQUIPMENT

SUMMIT RACING EQUIPMENT
SUNLAND TIRE OF LA VERNE, INC.

TIMOTHYHOGAN

TPX COMMUNICATIONS

TRIPEPI SMITH
WAGEWORKS,INC.

WATTCO
WM CORPORATE SERVICES, INC.

Page2of 3
22 October 3, 2022, City Council Meeting

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBITA
CHECKNO. AMOUNT ISSUEDTO
9/2212022
t6tt7t
t6tt72
r6tt73
t6tt74
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
327.14
4,379.65
5l ,900.52
320.00

75.00 1,830.04

99.20 441.03
1,787.04
53,993.53
I ,l 86.28
2,401.43
275.00
27,700.00
3s2.96
51,63 1.03
1,795.00
334.76
s4.02
4,250.00
7,250.00
8,937.50
7,084.00
3,650.00
13,907.08
5,100.00
I1,000.00
14,326.97
16,852.33
12,535.86

XEROX CORPORATION

ZOLL MEDICAL CORPORATION

DEPARTMENT OF JUSTICE

TACTICAL DISTRIBUTORS

BEE REMOVERS

CALIFBER COMMERCIAL POOL SERVICE

COLLEGIATE PRESS
COMMERCIAL DOOR COMPANY, INC.

GRAINGER

GREENSCAPE MAINTENANCE SERVICES INC

INTERSTATE BATTERY INLAND VALLEY
L.N. CURTIS AND SONS
MARTIN SCHERER ELECTRIC, INC.

NOBEL SYSTEMS

POMONA TRUCK & AUTO SUPPLY

RKA CONSULTING GROUP

SWAGIT PRODUCTIONS, LLC

TIFCO INDUSTRIES,INC

WESTERN WATER WORKS

ARODRIGUEZLLC

CORDRAY ENTERPRISES LLC

DEROIAN VENTURES LLC

ECPC- SOLUTIONS LLC

GROUND ZERO TECHNOLOGIES LLC

LIBERTY COASTAL LLC

MARLYN PACHECO LLC
MICHAEL W. TYNES

OWSLEY ENTERPRISES, LLC

ROGERBASS

STRATEGIC CONTRACTING SERVICES
438,217.97
5,188.26 Total LAIMPACT Demands
Total Demand: $ 443,406.23
LAIMPACT Law Enforcement Task Force Demands
161t7s
l6lt76
t6tt77
l6l 178
t6tl79
l6l 180
l6l I 8l
l6l 182
l6l I 83

MULTIPLE
Total
275.00
275.00
450.00
201.77
687.50
3,162.50
I 1.50

24.99 100.00
AT&T
AT&T
AT&T

CELL BUSINESS EQUIPMENT

DYNAMICMETHODS

EIDE BAILLY LLP

FEDERAL EXPRESS CORPORATION

PURCHASEPOWER
T-MOBILE USA,INC.

LAI ENFORCEMENT OPERATIONS
s 5,188.26
LAIMpACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.

Page 3 of 3 ends

23 October 3, 2022, City Council Meeting
Agenda Report

CITY OF LA VERNE
Community Development Department
DATE: October 3, 2022
TO
: Honorable Mayor and City Council
F
ROM: Eric Scherer, AICP, Community Development Director S
UBJECT: Old Town La Verne Business Improvement District Appointment ______________________________________________________________________

AGENDA SUMMARY
P
revious Old Town La Verne Business Improvement District (OTLVBID) Board Member Matthew Forgey, a representative of the Third Street Wine Shop, elected to not seek re-appointment upon his term’s expiration. The City solicited applications for the vacancy from the OTLVBID members and the general public. Only one application was received by long-term OTLVBID member and business owner George Henderson.

RECOMMENDATION
I
t is recommended by the Old Town La Verne Business Improvement District’s Advisory Board that the Mayor appoint George Henderson to the vacant seat effective from this date to June 30, 2024 with the approval of the City Council.

BACKGROUND
T
he Old Town La Verne Business Improvement District is an advisory board to the City Council on items related to the District. The Board is responsible for planning and organizing promotional events and marketing materials, make recommendations on the budget, and plan for physical improvements within the District.

G
eorge Henderson has been a member of the OTLVBID since 1989 and is a 30-year member of the Chamber of Commerce and a 20-year member of the Rotary Club of La Verne. 24 October 3, 2022, City Council Meeting
APPLICATION FOR 4.„,..„
F.(:

Service
jT 'LpVERN'
31:;;:,
E4.

E y
Communit s;
NCE .

Date: CH.- 3O - c D
Please check the appropriate Commission or Committee( fill in committee name where applicable):

Planning Commission Youth and Family Action Committee Youth Sports Committee Sr. Citizen Advisory Committee Citizen Oversight Committee Active Transportation A, Old Town La Verne Business Improvement District Board

1. PERSONAL DATA
c (_ (_
Name( last, first, middle) Mil c// ter,- t
3,,
i 6 o1' ie. ` 3 Home Phone ( 7D ' ) 35;:; • J( . 16J Home Address( number& street) c 003 J 1, it d 57" Work Phone ( 7a) ) 39,..; -SIC 9J(
City, State, Zip I q V` rvte CA
Ci
175- 0 How long haveyou lived in La Verne? /'
Emailaddress& e 0 bro Aercwh0 co- re,( 0/ 41

2. WORK EXPERIENCE
Describe your duties: i er 105urU h CE f
1 3. EDUCATION AND TRAINING
Please comment on education and training as it may relate to your application for community service: / 445C. I• ;/ 6%-q0/ 4"5:1(.. ..,, f of 1Mctvly 491-14.,( 4i,, god spi- via- c% ISS

4. ADDITIONAL INFORMATION
Usethis spaceto provide additionalinformationasrequiredor to describein greaterdetailanyaspectsof your experienceor activitiesthat arepertinent:
keli pr- t- of tile G s' ce l7$ . Jr4,,,,,, of 74Ae i ,'. ooc Lorp? i/Je lhcN t cf c h914-"r' fil 4- OVPn 3 Y ( J of ii, wil 00 7- 1G/ gild r/ o frPcidici/ 77(

5. REFERENCES
q 7
i. Name e Phone number 0? 3 " ` y8'
Address ? 3 L) SJe' f--) Lcr lyre e C e ( / S-

62. Name [ I:) rgie 0 Phone number a r— 5! 6 r 0 Address a0- 2 ! / pJ 19 1e C VC rK2 C 7' J v
C

3. Name Ot 4 o i c71 . 1,41A45
Phone number F0?- •, S 1. 3 - 1366
Address 1116 6001 /Pe L4( Wet)r (', 1 9175- 0 3660" D" Street, La Verne, California 91750—( 909) 596- 8726 U:\ My Documents\ Department Stuff\ COMMUNITY SERVICE APPLICATION updated 06- 15- 2022. doe 25 October 3, 2022, City Council Meeting

6. COMMUNITY ACTIVITIES
Listcurrent activitiesandworkbacktowhenyoufirstmovedtoLaVerne. Includeallspecialprojectsandpositionsyouheldinorganizations;forexample,President, Secretary, Treasurer, etc.

1.- Ver /`1. Name or Organization C
h' pr How long with this organization 6 tier 30 Per
Offices Held pfss141gpi`( U 04' d me-> a,44?-,
Describe your
responsibLd
es and accomplishments 0/ 014 c/ CAU " s 07 Cf /? P / 6A- 71— Ql1d illetAi ', l'

2. Name or Organization / 4141y CIO ü f 1f( 17p''%,9 How long with this organization Abt;I Oto A
Offices Held NOolie
Describe your responsibilities and accomplishments / Q'?'/ l C' ' Ci' / w) cri'. 5AiviiCm tl eVec>.`

3. Name or Organization How long with this organization Offices Held
Describe your responsibilities and accomplishments

7. ESSAY( Please use additional sheetsof paper if necessary.)

1. What were the maj r reasons that caused you to move to La Verne? 1)10110y1 YHLI! 0 v Le
q d .- I rv d ) sq C peemAT, /
111
914e1 Sc^tiCQ/s1

2. If youcouldchangeanythingin theCity, whatwouldit be?

3. What can you c ntribute to and why are you interested in erving on the Commission/ Committee designated? 1109' 5- Q'5.Qs 7r7 is
Please mail or deliver completed form to:

City Clerk' sOffice
3660" D" Street
La Verne, CA 91750
3660" D" Street, La Verne, California 91750—( 909) 596- 8726 IJ\ My Documents\ Department Stutt\ COMMUNITY SERVICE APPLICATION updated 06- 15- 2022. doc 26 October 3, 2022, City Council Meeting
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27 October 3, 2022, City Council Meeting
Agenda Report

CITY OF LA VERNE
City Clerk’s Office
DATE: October 3, 2022
TO
: Mayor and City Council
F
ROM: Lupe Gaeta Estrella, Assistant City Clerk
S
UBJECT: Updates to the Conflict of Interest Code - Resolution No. 22-73 _________________________________________________________________________________ AGENDA SUMMARY:

E
very two years, the City of La Verne is required to review its Conflict of Interest Code to determine if any changes are necessary. Staff consulted with the City Attorney and Department Heads to determine necessary amendments to the list of designated filers. The changes reflected in Appendix “A” attached to Resolution No. 22-73, are the result of the following:

Removed: Added
Community Services Director Community Services Manager
Deputy Fire Marshal Community Services Coordinator
Recreation Coordinator Deputy Fire Chie
Fire Marshal
Fire Safety Specialist – Part-time
STAFF RECOMMENDATION:

A
ssistant City Clerk Estrella recommends that the City Council adopt Resolution No. 22-73, updating the standardized conflict of interest code for designated employees.

BACKGROUND:

G
overnment Code Section 87306.5 requires that cities, in even number years, conduct a review of their conflict of interest codes to determine if any changes are necessary.

T
he City will continue to utilize the Standard Conflict of Interest and Disclosure Code promulgated by the Fair Political Practices Commission (FPPC). All employees, from whom disclosure is required, will continue to use the standardized forms and instructions provided annually by the FPPC.

T
he City Council, Planning Commission, City Manager, City Treasurer, and City Attorney are required to disclose pursuant to Government Code Section 87200-87210; and therefore, are not subject to provisions of Resolution No. 22-73.

Attachments: Resolution No. 22-73
Appendix A – Designated Positions & Appendix B – Disclosure Categories Attachment A - Consultans
28 October 3, 2022, City Council Meeting

RESOLUTION NO. 22-73

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF

LOS ANGELES, STATE OF CALIFORNIA, ADOPTING A STANDARDIZED

CONFLICT OF INTEREST CODE FOR DESIGNATED EMPLOYEES OF THE CITY

OF LA VERNE

WHEREAS, the Political Reform Act of 1974, California Government Code Sections 87300-87313, requires that government entities in the State of California adopt Conflict of Interest Codes; and

WHEREAS, IN 1980 the City of La Verne adopted a Conflict of Interest Code, including procedures for filing Statements of Economic Interests as stated therein; and

WHEREAS, from time to time it is necessary to amend the list of Designated Positions and Disclosure Categories, because of the establishment and deletion of City positions, and additions and amendments to State laws, regulations or interpretations thereof; and

WHEREAS, the Mayor, City Council, City Manager, City Attorney, City Treasurer, and members of the Planning Commission are required to file Statements of Economic Interests under State Government Code Sections 87200-87210.

WHEREAS, the City Council last adopted the terms of 2 Cal. Code of Regulations 18730 in 2020. State law requires that the Council review the Conflict of Interest Code in even numbered years.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne that:

Section 1. The terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission along with the attached Appendices in which officials and employees are designated and disclosure categories are set forth, are hereby incorporated by reference and constitute the Conflict of Interest Code of the City of La Verne.

Section 2. This Resolution supersedes that previous Resolution No. 20- 79, which adopted a Conflict of Interest Code for designated employees in the City of La Verne.
29 October 3, 2022, City Council Meeting
Resolution No. 22-73 2

Section 3. The Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 3rd day of October, 2022.

________________________________
Mayor Tim Hepburn
ATTEST:

_______________________________
Lupe Gaeta Estrella, CMC
Assistant City Clerk

CERTIFICATION

I hereby certify that the foregoing Resolution No. 22-73 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 3 rd
day of October, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

___________________________________
Lupe Gaeta Estrella, CMC
Assistant City Clerk

30 October 3, 2022, City Council Meeting
Resolution No. 22-73 3

APPENDIX A - DESIGNATED POSITIONS

DESIGNATED EMPLOYEES TITLE

OR FUNCTION

DISCLOSURE CATEGORIES

ASSIGNED
Accountant 1,2,3,4,6,7
Administrative Analyst 1,2,3,4,6,7
Assistant City Clerk 1,2,4,6,7
Assistant to the City Manager 1,2,3,4,6,7
Assistant City Manager 1,2,3,4,6,7
Associate Planner 1,2,4,6
Assistant Planner 1,2,4,6
Building Official 2,4,6,7
Building Inspector 2,4,6,7
City Clerk 1,2,4,6,7
City Engineer 1,2,4,6,7
Citizen Oversight Committee (Measure LV) 1.2,3,4,5,6,7
Community Development Director 1,2,4,6,7
Community Services Coordinator---ADD 2,4,7
Community Services Director---REMOVE 2,4,6,7
Community Services Manager---ADD 2,4,6,7
Community Services Supervisor 2,4,7
Consultants* 1,2,4,6
Deputy City Attorney 1,2,6
Deputy City Engineer 1,2,4,6,7
Deputy Fire Chief---ADD 2,3,4,7
Deputy Fire Marshal---REMOVE 2,3,4,7
Director of Public Works 1,2,4,6,7
Deputy Director of Public Works 1,2.4,6,7
Finance Director 1,2,3,4,5,6,7
Fire Battalion Chiefs 2,3,4,7
Fire Captains 2,3,4,7
Fire Marshal---ADD 2,3,4,7
Fire Chief 2,3,4,7
Fire Safety Specialist – Part time---ADD 2,3,4,7
Fleet Manager 2,4,6.7
Information Systems Manager 2,4,6,7
Information Systems Specialist 2,4,6,7
Information Systems Technician 2,4,6,7
Maintenance Manager 2,4,6,7
Maintenance Supervisor 2,4,6,7
Planning Intern 1,2,4,6
Police Captain 1,2,3,4,6,7
Police Chief 1,2,3,4,6,7
Police Communications Supervisor 2,3,4,7
Police Community Services Officer 2,3,4,7
Police Records Supervisor 2,3,4,7
Police Services Coordinator 2,4,6,7
Principal Planner 1,2,4,6
Public Financing Authority (Includes EIFD Members) 1,2,3,4,5,6,7 Public Works Manager 1,2,4,6,7
Recreation Coordinator---REMOVE 2,4,7
Senior Planner 1,2,4,6
Senior Management Analyst 2,4,6,7
Water Supervisor 2,4,6,7
Utilities Manager 2,4,6,7
Utility Engineer 2,4,6,7
Utility Supervisor 2,4,6,7

31 October 3, 2022, City Council Meeting
Resolution No. 22-73 4
With respect to Consultants, the City Manager may determine in writing that a particular Consultant is hired to perform a range of duties broad enough in scope to warrant compliance with a disclosure requirement described in the disclosure categories. Such determination shall include a description of the Consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager shall forward a copy of the determination to the City Council.

Nothing herein excuses any such Consultant from any other provisions of this Conflict of Interest Code.

32 October 3, 2022, City Council Meeting
Resolution No. 22-73 5

APPENDIX B

DISCLOSURE CATEGORIES

The disclosure categories listed below identify the types of investments, business entities, sources of income, or real property which the designated employee must disclose for each disclosure category to which he or she is assigned.

Category 1: All investments and management positions in, and sources of income from, all business entities that do business or own real property in the City, plan to do business or own real property in the City within the next year or have done business or owned real property in the City within the past two (2) years.

Category 2: All interest in real property which is located in whole or in part within, or not more than two (2) miles outside, the boundaries of the City.

Category 3: All investments and management positions in, and sources of income from, business entities subject to the regulatory, permit, or licensing authority of the Designated Employee’s Department, will be subject to such authority within the next year or have been subject to such authority within the past two (2) years.

Category 4: All investments in, and sources of income from, business entities that are engaged in land development, construction of the acquisition or sale of real property in the City, plan to engage in such activities in the City within the next year or have engaged in such activities in the City within the past two (2) years.

Category 5: All investments and management positions in, and sources of income from, business entities that are banking, savings and loan or other financial institutions.

Category 6: All investments and management positions in, and sources of income from, business entities that provide services, supplies, materials, machinery or equipment of a type purchased or leased by the City.

Category 7: All investments and management positions in, and sources of income from, business entities that provide services, supplies, materials, machinery or equipment of a type used or administered by the Designated Employee’s Department.

33 October 3, 2022, City Council Meeting
Resolution No. 22-73 6

ATTACHMENT A

CONSULTANTS

Commission Regulation 18700 defines “consultant” as an individual who, pursuant to a contract with a state or local government agency:

(A) Makes a governmental decision whether to:

(i) Approve a rate, rule, or regulation;
(ii) Adopt or enforce a law;
(iii) Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order or similar authorization or entitlement; (iv) Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract which requires agency approval;
(v) Grant agency approval to a contract which requires agency approval and in which the agency is a party or to the specifications for such a contract; (vi) Grant agency approval to a plan, design, report, study, or similar item; (vii) Adopt or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or

(B) Serves in a staff capacity with the agency and in that capacity performs the same or substantially all the same duties for the agency what would otherwise be performed by an individual holding a position specified in the agency’s Conflict of Interest Code.

The Commission realizes that not all consultants participate in the making of decisions on behalf of public agencies and rather than amend your code each time you retain a consultant that is in a decision-making capacity, you may use a specialized disclosure category which provides that the disclosure required of consultant shall be determined on a case-by-case basis by the City Manager. The City Manager may make a determination as to what disclosure, if any, is required or any particular consultant.

This consultant disclosure category should be part of the code. You should add the position “consultant” as a designated position in the appendix of the code with a footnote as shown in the following example:

*Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the following limitation:

The City Manager may determine in writing that a particular consultant, although a “ designated position”, is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements descr ibed in this section. Such written determination shall include a description of the consul tant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager or executive officer’s determination is a pu blic record and shall be retained for public inspection in the same manner and location as t his Conflict of Interest Code.

34 October 3, 2022, City Council Meeting
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35 October 3, 2022, City Council Meeting
Agenda Report

CITY OF LA VERNE
Fire Department / Community Development Department
DATE: October 3, 2022
TO
: Mayor and City Council
F
ROM: Chris Nigg, Fire Chief
Candice Bowcock, Principal Planner
S
UBJECT: American Recovery Act – Small Business Rescue Program Update ____________________________________________________________________ Agenda Summary
A
t the City Council meeting, held on February 22, 2022, staff presented the Small Business Rescue Program using a portion of the City's allocation of the American Rescue Plan Act (ARPA) funds. The program has been operating successfully since March of 2022 and has assisted over 61 businesses . Staff has been working with the Chamber of Commerce and the Small Business Development Center (SBDC) at University of La Verne (ULV) to develop an update to the program. There is also a need to redirect the remaining funds to Fire Station 1 Gender Compliance Project Recommendation
S
taff recommends that the City Council approve the update to the Small Business Rescue Program including:
 T
he business must have been mandated to shut down during the COVID -19 pandemic.
 The business has a minimum of at least one employee and does not exceed a maximum of fifty (50) full or full -time equivalent employees (two part -time employees equal one full-time employee).
 The number of additional grant participants will be limited to the amount of funding (up to $100,000) allocated to the program.
 The business must submit the application, and all required supporting documentation on or before December 1, 2022.

S
taff is also recommending that the City Council approve the reallocation of the remaining unused Small Business Rescue Program ARPA funds (about $300,000), after the close of the program on December 1, 2002, to the Fire Station 1 Gender Compliance project.
36 October 3, 2022, City Council Meeting
CC Agenda Report
Small Business Rescue Program Update
October 3, 2022

Page 2 ends

Background

At the meeting, on February 22, 2022, the City Council approved the allocation of one million dollars to the Small Business Rescue Program , using a portion of the City's allocation of the American Rescue Plan Act (ARPA) funds. The Small Business Rescue Program has been operating successfully since March of 2022 and has assisted over 61 businesses. A total amount of $ 599,339.51 has been spent to date. This leaves a balance of $400,660.49 left unspent. The number of applications being submitted has drastically diminished, due to most of the businesses , that suffered a loss in the City of La Verne, having been assisted with grant funds. Staff has been working with the Chamber of Commerce and SBDC at ULV to develop an update to the program. The Chamber has advertised on multiple platforms to businesses and have even reaching out to businesses personally to be sure everyone who may need help, has been notified.

Therefore, staff and the La Verne Chamber of Commerce are asking the City Council to approve changes to the guidelines to spend up to another $100,000 on an expanded program. The changes that are being proposed require that the business applying for the grant would have to have been mandated to shut down during t he COVID-19 pandemic, have a minimum of at least one employee, does not exceed a maximum of fifty (50) full or full -time equivalent employees (two part -time employees equal one full -time employee), and submit the application on or before December 1, 2022. Staff is requesting to cap the total grants for the program at $100,000, at a maximum of $10,000 grants for each qualifying business. The revised (red line) version of the guidelines can be reviewed in more detail in Attachment A.

Due to the slowing of the Small Business Rescue Program , staff is asking that the City Council consider redirect ing the remaining funding (about $300,000) to fund another, very urgent and important project, to ensure the ARPA money is spent before the deadline of December 31, 2024.

Fire Chief Chris Nigg became aware of a lack of gender compliance at Fire Station 1 immediately after his appointment and has sought to rectify the deficiency as soon as possible. As the fire service continues to expand its diversity, equity, and incl usion, it remains a top priority for the La Verne Fire Department to ensure that they are prepared for anyone seeking to join the ranks. Further, OSHA gender compliance requires gender separated bathrooms. Currently, Fire Station 1, which also serves as the City’s Emergency Operations Center (EOC), does not provide restroom equality for Fire Department personnel, anyone utilizing the EOC for training, or during exigent times need. Having just hired the department’s first full time female, this is an urgent matter that needs to be addressed immediately.
37 October 3, 2022, City Council Meeting
CC Agenda Report
Small Business Rescue Program Update
October 3, 2022

Page 3 ends

The Community Development Department originally contacted the Los Angeles County Development Authority (LACDA) about using Community Development Block Grant (CDBG) funds to fund the Fire Station 1 Gender Compliance Project, however after months of work, the LACDA ultimately denied the project. This left staff urgently look ing for funding elsewhere, considering the lack of OSHA gender complaint bathrooms and dorm area privacy , leaves the City vulnerable to liability and lack of equality for all who use the facility.

As part of the project, this will also open up the opportuning to construct a much needed workspace for the new Deputy Fire Chief. The Deputy Fire Chie f will be heavily administrative and tasked with the daily operational oversight of the department. Fire administration is unable to accommodate the Deputy Chief and does not have an office for this new member of the team. While incorporating gender compliance and dorm privacy, opportunity has also been identified to add a Captain’s workspace among the upstairs crew quarters. Doing so would provide an office for the Deputy Chief and create a true administrative environment encompassing only management staff.

If the City Council approves this projected transfer of funds (about $300,000) to the Fire Station 1 Gender Compliance Project, that project will return to the City Council at a later date for review, as well as the potential need for any additional supplemental funding.

Attachment:

A. Small Business Recue Grant Program – REVISED Program Guidelines 38 October 3, 2022, City Council Meeting
City of La Verne
COVID-19 Related
Small Business Rescue Grant Program
REVISED Program Guidelines
October 3, 2022

Formatted
39 October 3, 2022, City Council Meeting
City of La Verne
Small Business Grant Rescue Program March October 2022 1 | Page

Program Overview
About the Program
The City of La Verne has created a Small Business Rescue Grant Program, which will provide funding to small businesses needing financial assistance in overcoming the temporary loss of revenue due to the COVID-19 pandemic. All eligible businesses are invited to apply.

Businesses which have previously received alternative sources of funding such as the Economic Injury Disaster Loan (EIDL) or Paycheck Protection Program (PPP) Loan are eligible to apply. The program is based on the availability of funds, program guidelines and submission of all required information and supporting documentation. Small businesses, that were mandated to shut down during the COVID-19 pandemic, with a minimum of one (1) employee and a maximum of twenty-fivefifty (5025) employees (full or full-time equivalent combination) may be eligible to receive a working capital grant in an amount of five thousand dollars ($5,000) up to ten thousand dollars ($10,000). The grant is intended to mitigate financial hardships resulting from the COVID-19 public health emergency; eligible uses include working capital to cover the day-to-day business operating expenses such as rent/lease payments, mortgage payments, payroll and benefit costs, utility expenses, or expenses related to COVID- 19 such as Personal Protection Equipment (PPE) or expenses incurred to adopt safer operating procedures.

In May 2021, the U.S. Department of Treasury allocated funds from the American Rescue Plan Act of 2021 (ARPA) to the City of La Verne for COVID-19 response, relief, and reinvestment.

The City is allocating $100,000 up to one million dollars ($1,000,000) for the La Verne Small Business Rescue Grant Program. These funds are to be used to mitigate financial hardship caused by declines in revenues due to the COVID-19 public health emergency.

The City’s Economic Development Division will be responsible for oversight of the La Verne Small Business Rescue Grant Program and disbursement of funds will take place through the City’s Finance Department. The City’s Program Partner, the La Verne Chamber of Commerce (the Chamber) will be responsible for program marketing, initial review to ensure application is completed correctly with all appropriate documentation received. The City Manager will complete the underwriting and be responsible for review of financial and business documentation for grant approval. City staff is obligated to fulfill the terms and conditions of the funds as established by the City Council, these program guidelines, and Federal, State, and local rules and regulations. Business applicant does not need to be a Chamber member to apply.

City Reserved Rights
The City reserves the right, in its sole and absolute discretion at any time: (1) to amend or terminate this program with no recourse for any proposing applicant; (2) to choose or reject any or all applications received in response to this program; (3) to request additional 40 October 3, 2022, City Council Meeting
City of La Verne
Small Business Grant Rescue Program March October 2022 2 | Page

information of the applicants as deemed necessary and appropriate by the City; (4) to conduct further due diligence with applicants or any third party; (5) to modify the City's objectives or the scope of the program; (6) to modify program requirements, general terms and conditions, or eligible activities; and/or (7) to disqualify any proposing applicant on the basis of any real or perceived conflict of interest that is disclosed or revealed by materials submitted or by any data available to the City.

Eligibility
To be eligible to apply for the La Verne Small Business Rescue Grant Program, a business must meet certain criteria that has been established by the City of La Verne and the guidelines set forth by the U.S. Department of Treasury for utilizing ARPA funds. The business must also demonstrate the need for financial support resulting from the temporary loss of revenue due to the impact of COVID-19.

General Terms and Conditions
The business applicant must meet the following minimum requirements to be considered for grant funding:
 The business must be a for-profit business and physically located in La Verne.  The business must be located in a commercial or industrial space.  The business does not need to be a Chamber member.
 Residential or real estate projects including short-term rental operators landlords and Home occupation businesses are not eligible.
 The business must have an active La Verne business license since June 2020; if license is not current then business agrees to bring it current as a condition of grant approval.  The business must have been mandated to shut down during the COVID-19 pandemic.  The business must have at least one employee and no more than twenty-fivefifty (2550) full-time equivalent employees (two part-time employees equal one full-time employee).  The business must be in good standing with the City (current license, no violations, must be in compliance with LVMC).
 The business must have experienced mandatory shutdown and or show demonstratable effects of business operations.
 The business applicant must be able to document that it experienced financial hardship causing business interruption due to COVID-19. For example, total revenue from the 2020 or 2021 calendar year was down in comparison to revenue from the 2019 calendar year.  Expenses were not recovered through any other local, state or federal funding programs, (i.e. CARES Act, State unemployment funds, CDBG Grant Program)  If applicable, the business must have submitted all required documents to the City for previous CDBG Grant program.
 The business must submit the application, and all required supporting documentation on or before December 1, 2022.
 For replacement of revenue request, amount requested (up to $10,000) cannot exceed the verified amount of lost revenue. 41
October 3, 2022, City Council Meeting
City of La Verne
Small Business Grant Rescue Program March October 2022 3 | Page

City employees and elected and appointed officials are not eligible to participate in this program.

Eligible Activities
This grant will be awarded to small businesses in order to mitigate financial hardships such as declines in revenue, impacts due to periods of mandated closure or restricted operations and/or to implement safer operating procedures or operations in order to respond, prevent or mitigate the COVID-19 public health emergency.

Eligible expenses are considered necessary expenditures that provide economic support in connection with the COVID-19 public health emergency, were incurred after April 1, 2020, and were not covered or reimbursed through any other funding programs, such as the reimbursement by the federal government pursuant to the CARES Act or contributions by States to State unemployment funds.

Applicants will be required to complete a “Spending Plan” itemizing expenses; any available invoices or billing statements should be included and attached to the Spending Plan. The Spending Plan will breakdown how the grant funds will be used within their business, if approved and awarded funding. The expenses listed on the Spending Plan must be in response to negative financial impacts experienced or expenses incurred due to COVID-19.

Each applicant will need to sign and verify that the use of funds have been or, will be spent on eligible business expenses. Any use of funding other than support of the business is strictly prohibited.

A partial list of eligible expenses is as follows:
• Rent or Mortgage Expenses
• Utility Bills
• Payroll Costs
• Façade Improvements
1 • Expenses to enhance outdoor operations1
• Hiring Bonus2
• Personal Protective Equipment (PPE)
• Updates to Employee Handbook

1. Façade Improvements must be in a public facing area (for visual improvements), outdoor operations must be for public/consumer gathering areas. (work must be approved separately by City)

2. Hiring Bonus is made to employee for employers who have had a difficult time attracting new employees. The bonus should be given after 6 months of employment. Capped at $1,500 per employee.

The applicant will be required to submit a report, including invoices, canceled checks or bank statements demonstrating that the funds were spent in compliance with the Spending Plan. In the event a business does not expend the funds in the manner consistent with the “Spending 42 October 3, 2022, City Council Meeting
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Plan” as outlined in the application or does not expend the entire grant amount, the business will be required to return the funds to the City.

Equal Opportunity Policy
The City of La Verne and the Chamber shall not discriminate upon the basis of sex, age, race, creed, color, religion, national origin, marital status, ancestry, or physical handicap in accepting and processing program applications.

Application Process
The La Verne Small Business Rescue Grant Program application includes information about the small business, the number of employees in the business, location of the business, amount of time in business, a Grant Spending Plan and financial documentation indicating the negative financial impact due to COVID-19. The application and Grant Agreement will require the following Attestations:
 The business experienced a loss in revenue when comparing total revenue from calendar year 2020 to total revenue from calendar year 2019.
 The business has a minimum of at least one employee and does not exceed a maximum of twenty-five (25) full or full-time equivalent employees (two part-time employees equal one full-time employee).
 Spending Plan and Certification that funds will be spent by June 30, 2023.  Certification that the financial records submitted to show the economic losses, are true and accurate.
 Certification that grant amount spending records will be available for audit when requested.  The business agrees to maintain all records pertaining to the grant for at least 6 years.

Applications will be reviewed in the order received. Applications are only considered accepted when all documentation has been submitted. Grants will be awarded to the first one hundred (100) applicants that submitted all documentation that conforms to and meets the program guidelines (up to $100,000). The number of grants participants will be limited to the amount of funding ($100,0001,000,000) allocated to the program.

Documentation Requirements
Applications will need to include the following documents:
 Completed Application
 Spending Plan, including any Invoices or Billing Statements  Current City of La Verne Business License.
 W- 9;
Applicants may submit the Following documenting a revenue loss when comparing 2019 income to COVID-19 impacted income:
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 2019 Federal Tax Return and 2020 or 2021 Federal Tax Return documenting the business income.

Grant Review and Approval Process
Review
The application will be submitted to the La Verne Chamber of Commerce who will conduct an initial review to ensure completeness of the application and documentation and to verify a negative financial impact has been experienced. Upon pre-approval by the Chamber, the application packet will be forwarded to the City’s Economic Development Division for concurrence with Chamber’s recommendation.

The City of La Verne is expecting the Small Business Rescue Grant Program to have an overwhelming number of applications. If the number of applications exceeds the amount of funding that is available for disbursement, the Chamber will stop receiving applications until the first submitted applications have been reviewed and decided upon. If funds still remain available, they may open a phase 2 period to accept additional applications.

Approval and Grant Disbursement
As each business recipient submits a complete set of required documentation, it will be reviewed and verified. Business will be required to sign a Grant Agreement acknowledging and agreeing to comply with the grant terms; funds will then be disbursed to the approved individual business. The City will award grant funds in a single disbursement. All grant funds shall be expended on eligible expenses within 12 months of the effective date of Grant Agreement or by June 30, 2023, whichever occurs first. Any portion of the grant funds not expended on eligible expenses shall be returned to the City by no later than December 31, 2023.

Grant Report
Eligible expenses are considered necessary expenditures that provide economic support in connection with the COVID-19 public health emergency, and they were incurred during the period that begins on April 1, 2020, and ends twelve months after the effective date of the Grant Agreement or by June 30, 2023 whichever is sooner. In the event a business does not expend the entire grant amount, the business will be required to return the remaining balance by the thirteenth month after the effective date of the Grant Agreement or by December 31, 2023, whichever is sooner.

The business recipient will provide a Grant Report to the City once all funds are expended, providing documentation that funds were spent in compliance with the Spending Plan. The City will evaluate the business’s compliance with the Grant program. If it is determined the business did not expend the funds consistent with the Spending Plan/Eligible Activities, it may constitute an Event of Default under the Grant Agreement.
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Post Grant Follow Up
In the twelve months following execution of the Grant Agreement, information may be requested from each grantee. If contacted by the City or La Verne Chamber of Commerce, all awardees will be required to provide an update on their business and if additional employees have been hired or employees retained. The City of La Verne will create a twelve-month report to document the success of the program.

By acceptance of the grant, the business agrees to keep all documentation related to this program for a period of six years and to comply with information requests that may include use of photos or business logos. Business participation in this program may be made available to the public.

Program Appeal Process
Appeals concerning the La Verne Small Business Rescue Grant Program should be made to the City of La Verne Community Development Department. If unresolved in this manner, the appeal shall be made in writing and filed with the City Manager’s Office.

Contact Information
For additional information regarding the Small Business Rescue Grant Program, please contact the following:

City of La Verne
Candice Bowcock, Principal Planner
3660 D Street
La Verne, CA 91750
(909) 596-8706
[email protected]
La Verne Chamber of Commerce
Leah Skinner, Executive Director
2332 D Street, Unit E
La Verne, CA 91750
(909) 593-5265
[email protected]

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La Verne City Council
October 3, 2022