Agenda And Agenda Packet
FINAL CITY COUNCIL AGENDA, 2023-07-17 (REGULAR).PDF
2023-07-17 CITY COUNCIL AGENDA PACKET.PDF
1. Documents:
Monday, July 17, 2023, at 6:30 p.m.
La Verne City Hall – Council Chambers,
3660 D Street, La Verne, CA 91750
____________________________________________________________________
Please Note: Mayor Pro Tem Rick Crosby will be attending via zoom from Colorado Springs at the Courtyard Marriott, Meeting Room-Falcon Nest, 1130 Interquest Pkwy, Colorado Springs, CO 80921
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596- 8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the Assistant City Clerk at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
View the meeting through the City’s website at www.cityoflaverne.org/live and click on “Watch Live”.
If you wish to participate via Zoom, please visit cityoflaverne.org/zoom and you will be automatically redirected to the meeting. You will have the ability to watch the meeting in real time and raise your hand to request to comment as appropriate on the current agenda item(s). Once it is your turn to speak, you will be brought into the meeting and have the ability to turn your video on when called upon.
Individuals who wish to share their comments directly during the meeting may do so by emailing the Assistant City Clerk at [email protected]
with their phone number and the item(s) they wish to speak on.
Requests will be accepted before and throughout the meeting and staff will call you back at the appropriate time.
Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
AGENDA, La Verne City Council Meeting, July 17, 2023, Page 2
CALL TO ORDER
PLEDGE OF ALLEGIANCE William Carroll, Army Specialist 4th Class (E-4)
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Steven Johnson, Council Member Wendy Lau, Mayor Pro Tem Rick Crosby, and Mayor Tim Hepburn.
EXTRAORDINARY BUSINESS:
Mayor Appointment & Mayor Pro Tem Rotation - On December 6, 2021, the City Council adopted Ordinance No. 1107, establishing an electoral system with five City Council Districts and a rotating Mayor position. Pursuant to Ordinance No. 1107, Section 3, 2.08.030 - Organizational meeting, the City Council is to meet in non-election years, to choose a Mayor and Mayor Pro Tem at the first anniversary of the previous selection, which was on July 18, 2022.
Recommendation: That the City Council select a Mayor and then a Mayor Pro Tem to serve until a new Council is seated following the 2024 municipal election.
PRESENTATIONS
Introductions of Newly Hired Police Officers, as follows:
Police Officer Francisco Valdez ' - Francisco was raised in Ontario. He worked in county jails for several years, where he gained a unique understanding of the challenges faced by people from various walks of life.
His time in this role taught him the importance of kindness and fairness in dealing with others. He is eager to bring his passion, experience, and dedication to the La Verne Community, striving to positively impact the lives of his fellow residents. Alongside his fiancé Tracy and their son Benjamin, Francisco is driven by his love for his family and his deep commitment to serving the community of La Verne.
Police Officer Brady Ecklund - Brady was born in Portland, Oregon and grew up in Sacramento, California.
From an early age, he showed interest in working with others in a team setting. He was a child actor from the age of eight where he learned valuable lessons in teamwork and professional communication. Brady moved to Upland, California, when he was ten years old and attended Upland High School. There, Brady worked at a news station and in sports broadcasting. After high school, he attended Azusa Pacific University where he got two bachelor’s degrees. One in Media Theory and the other in Business Marketing. After college Brady attended the Rio Hondo Police Academy and graduated with Class 214. Despite his background in media production, he learned something vital about himself in college. His passion was being active and, on his feet, helping people when they needed it. With ever ything going on in the political sphere and society at large, he was inspired to make his way into the world of law enforcement where he knew he could help many people.
Brady’s father and his father before him were both police officers. Brady’s passion for helping others and appreciation for the community led him to the City of La Verne, where he strives to be a good officer in serving the residents of La Verne.
Life Saving Recognition of Good Samaritans La Verne Residents Mike Wilson and Nick Harvey - On June 4, 2023, La Verne Fire Department responded to a report of a 17- year-old drowning victim in a residential pool. Crews were notified that 2 neighboring good Samaritans immediately rescued the victim from the bottom of the pool, and immediately initiated CPR. On arrival, La Verne Fire Department Firefighters and Paramedics located an unconscious victim with life threatening vital signs. However, due to the efforts of Mike Wilson and Nick Harvey, and their quick actions as good Samaritan rescuers, the victim had been revived enough for Paramedics to assume care and ensure survival. The victim was ultimately released from the hospital with zero permanent deficits. The City of La Verne and Fire Chief Chris Nigg are proud to recognize these two La Verne residents for their selfless, quick, and heroic actions.
AGENDA, La Verne City Council Meeting, July 17, 2023, Page 3
Proclamation Proclaiming the Month of July 2023, as “ Parks Make Life Better” - The California Parks & Recreation Society has released a statewide public awareness campaign, “Parks Make Life Better :” to inform citizens of the many benefits of utilizing parks, facilities, programs, and services , and recognizing the importance of access to local parks, trails, open space, and facilities for the health, wellness, development, inspiration, and safety of all Californians.
Presentation to the Soroptimist International of San Dimas/La Verne - The Old Town La Verne Business Improvement District Advisory Board w ill present a donation of $2,500 to the nonprofit group Soroptimist International of San Dimas/La Verne from the proceeds of the 2023 Sip of La Verne Wine Walk.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.)
1. City Council Minutes of the special closed session meeting of June 19, 2023, and the regular meeting of June 19, 2023.
Recommendation: That the City Council approve the minutes.
2. Register of Audited Demands in the amount of $2,271,989.64, dated June 8, 2023, in the amount of $739,559.58, dated June 15, 2023, in the amount of $ $1,483,069.87 dated June 22, 2023, and in the amount of $715,331.27 dated June 29, 2023.
Recommendation: That the City Councill approve the Register of Audited Demands.
3. DECLARATION OF INTENTION TO ANNEX TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 11-1, (ANNEXATION 23-1) OF THE CITY OF LA VERNE - RESO NO. 23-44 Pursuant to The Mello-Roos Community Facilities Act of 1982 adoption of a resolution of intention is required to initiate the annexation process. NOTE: Council Member Johnson will declare a conflict of interest and abstain from the voting on this matter, because he owns property within 500’ of the proposed annexation area.
Recommendation: That the City Council adopt Resolution No. 23-44, titled: A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
DECLARING ITS INTENTION TO ANNEX TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 11- 1 OF THE CITY OF LA VERNE AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN TO FINANCE CERTAIN FIRE SERVICES and setting the public hearing for August 21, 2023, at 6:30pm in the Council Chambers during the regular meeting of the City Council.
4. AWARD OF CONTRACT FOR 2022-2023 CDBG SIDEWALK REPAIR PROJECT- RESO NO. 23-45.
This item seeks City Council approval for the sidewalk repairs within the area bounded by 8 th Street, Bonita Avenue, D Street and White Avenue. The planned improvements include demolition and replacement of lifted or damaged sidewalk, and construction of accessible curb ramps.
Recommendation: That the City Council a pprove Resolution No. 23-45, titled: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AUTHORIZING EXECUTION OF A PUBLIC WORKS CONTRACT WITH TVR CONSTRUCTION ENGINEERING, LLC FOR THE 2022-2023 CDBG SIDEWALK REPAIR PROJECT in the amount of $65,600, and authorize staff to issue change orders not exceeding 25% of the construction budget.
AGENDA, La Verne City Council Meeting, July 17, 2023, Page 4
5. AFFORDABLE HOUSING AGREEMENT - 2109 WHITE AVENUE - An “Agreement Creating Affordable Housing Covenants” for 2109 White Avenue, a 17-unit, multi-family residential project.
Recommendation: That the City Council approve the “Agreement Creating Affordable Housing Covenants.”
6. JOINT TAX TRANSFER RESOLUTION – CITY OF LA VERNE REORGANIZATION 2019 -04 – BASELINE ROAD ANNEXATION (8666-006-035) - Joint Tax Transfer Resolution between Los Angeles County and the City of La Verne in relation to the recently proposed annexation on Baseline Road (APN#: 8666-006-035).
Recommendation: That the City Council adopt the Joint Tax Transfer Resolution, City of La Verne Reorganization 2019-04.
7. RESOLUTION APPROVING THE AUTHORIZATION OF AN ADDITIONAL COMMUNITY SERVICES SPECIALIST POSITION – RESO NO. 23 -48 - This item seeks City Council authorization for an additional Community Services Specialist position for the Community Services Department.
Recommendation: That City Council a dopt the attached Resolution titled “A RES OLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
APPROVING THE AUTHORIZATION OF AN ADDITIONAL COMMUNITY SERVICES SPECIALIST POSITION.”
8. ACCEPTANCE OF GRANT FROM THE CALIFORNIA HIGHWAY PATROL - Notice of approval for grant funding from the California Highway Patrol for $220,153.92 for DUI enforcement, education, and training.
Recommendation: That the City Council adopt Resolution No. 23-49, titled: “A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
APPROVING ACCEPTANCE OF GRANT FUNDS, THE EXECUTION OF A GRANT AGREEMENT, AND ANY AMENDMENTS THERETO, FROM THE FISCAL YEAR 2023 -24 STATE OF CALIFORNIA DEPARTMENT OF HIGHWAY PATROL CANNABIS TAX GRANT PROGRAM”
9. FIDUCIARY AGENT APPROVAL OF LA IMPACT VENDOR AGREEMENT FOR AIR SUPPORT MAINTENANCE - The City provides supportive services for Federal Asset Forfeiture activities to the Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (LA Impact). LA Impact’s Air Support Unit requires maintenance, service, and repairs to continue the daily operations of the A -Star.
EAS was chosen as the lowest bidder to provide aviation services not -to-exceed $125,000 annually for up to four years (one year with an optional three-year renewal).
Recommendation: That the City Council approve the agreement between Enforcement Aviation Services (EAS) and LA Impact for a not-to-exceed amount of $125,000 per year with an optional three- year renewal and adopt Resolution No. 23-50 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA V ERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE AGREEMENT WITH ENFORCEMENT AVIATION SERVICES.”
10. PUBLIC WORKS DECLARATION OF SURPLUS EQUIPMENT - Declaration of 11 vehicles due to age, condition, or no longer meeting operational requirements. Once declared surplus, the equipment will be disposed of per Administrative Regulation No. 606.
Recommendation: That the City Council declare the vehicles and equipment identified in Attachment 1 as surplus to the City’s needs and direct staff to dispose of each asset per Administrative Regulation No. 606.
AGENDA, La Verne City Council Meeting, July 17, 2023, Page 5
11. DISPOSAL OF SURPLUS FIRE DEPARTMENT SELF-CONTAINED BREATHING APPARATUS AND EQUIPMENT - The Fire Department recently replaced its entire cache of self -contained breathing apparatus (SCBA), thereby rendering its previous cache of outdated SCBAs, surplus equipment. In addition, the department has recently replaced all handline nozzles and hydraulic rescue equipment, thus rendering replaced items as surplus as well.
Recommendation: It is recommended that the City Council authorize the Fire Chief to declare various equipment no longer used as Surplus per Administrative Regulation (AR) 606.
12. RESOLUTION NO. 23- 52 AUTHORIZING THE EXECUTION OF A SIDE LETTER AGREEMENT
AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE CITY EMPLOYEES’ ASSOCIATION - The proposed side letter agreement to the Memorandum of Understanding (MOU) with the La Verne City Employees’ Association (LVCEA) will allow double-time compensation for mandatory hours worked in recognition of employees working above and beyond traditional overtime hours to meet staffing needs.
Recommendation: That the City Council approve Resolution No. 23- 52, titled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE CITY EMPLOYEES’ ASSOCIATION.
13. RESOLUTION NO. 23- 55 AUTHORIZING THE EXECUTION OF A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION - The Memorandum of Understanding (MOU) with the La Verne Police Middle Management Association (LVPMMA) expired on June 30, 2023. Staff and association representatives have been meeting since the fall of 2022 on a successor agreement. Based on City Council direction and support of the terms discussed during closed session, a tentative agreement has been reached and staff is now seeking formal approval from City Council to finalize the MOU.
Recommendation: Adopt Resolution No. 23-55 titled, “A RESOLUTION OF THE CITY COUNCIL, CITY
OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE
EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION.
PUBLIC HEARINGS
14. CONFIRMATION OF WEED ABATEMENT CLEARANCE CHARGES FOR FISCAL YEAR 2022 -23 – The Los Angeles County Department of Agriculture has prepared a report for City Council consideration of weed clearance costs for appropriate parcels within the City. Pursuant to law, a copy of the Fiscal Year 2022-23 Weed Clearance Charges was posted on the City’s website.
Recommendation: That the City Council confirm the list of charges and direct the County Auditor to enter the assessments against the parcels of land on the current assessment roll.
OTHER MATTERS
15. RESOLUTION SETTING CITY COUNCIL MEETING TIMES - On June 5, 2023, the City Council adopted Ordinance No. 1119 providing that the City Council meeting time is to be established by Resolution. This item establishes that the City Council shall meet the first and third Monday of each month starting at 5:30 p.m.
Recommendation: That the City Council adopt Resolution No., 23 -55 titled, “A RESOLUTION OF
THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ESTABLISHING THE CITY COUNCIL’S MEETING SCHEDULE.”
AGENDA, La Verne City Council Meeting, July 17, 2023, Page 6
16. RESOLUTION NO. 23 -53 AND RESOLUTION NO. 23 -54 ESTABLISHING BENEFITS FOR
EXECUTIVE MANAGEMENT, MIDDLE MANAGEMENT, PROFESSIONAL AND CONFIDENTIAL EMPLOYEES AND REPEALING RESOLUTION NO. 20-81 AND RESOLUTION NO. 21-54 - Based on direction provided by the City Council in closed session, Staff is updating the benefit resolution for unrepresented employees in the Executive Management and Middle Management groups .
Recommendation: That the City Council adopt Resolution No. 23-53, titled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
ESTABLISHING BENEFITS FOR EXECUTIVE MANAGEMENT EMPLOYEES (DEPARTMENT HEADS) AND REPEALING RESOLUTION NO. 20 -81” and adopt Resolution No. 23- 54, titled: “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, ESTABLISHING BENEFITS FOR MIDDLE MANAGEMENT, PROFESSIONAL AND CONFIDENTIAL EMPLOYEES AND REPEALING RESOLUTION 21-54.’
17. RESOLUTION NO. 23 -46 AND NO. 23 -47 ADOPTING A SALARY CHART FOR FULL -TIME AND PART-TIME EMPLOYEES AND REPEALING RESOLUTION NO. 22 -48 AND 23-11 – The Resolutions and salary tables reflect adjustments in compensation resulting from increases agreed to in negotiations with the LV Firefighters’ Association and the LV Police Middle Management Group. Similarly, Middle Management and Executive Management employees are also being adjusted as directed by the City Council. Hourly positions tied to full-time equivalent positions are being adjusted at this time as well.
Recommendation: That the City Council adopt Resolutions No. 23-46 titled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING SALARY CHARTS FOR FULL -TIME EMPLOYEES AND REPEALING RESOLUTION NO. 22–48”; and adopt R esolution No. 23- 47, titled: “A RESOLUTION OF THE CITY COUNCIL, CITY OF
LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING A SALARY CHART FOR PART-TIME EMPLOYEES AND REPEALING RESOLUTION NO. 23-11.”
PUBLIC COMMENTS - This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the Assistant City Clerk at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS - Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
AGENDA, La Verne City Council Meeting, July 17, 2023, Page 7
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL
IS SCHEDULED FOR MONDAY, August 7, 2023, at 5:30 P.M.
ADVISORY STAFF
Ken Domer, City Manager
JR Ranells, Assistant City Manager
Kimberly Hall Barlow, City Attorney
Lupe Gaeta Estrella, Assistant City Clerk
Meg McWade, Public Works Director
Eric Scherer, Community Development Director
Christy Lopez, Finance Director
Sam Gonzalez, Acting Police Chief
Christopher Nigg, Fire Chief
Yvonne Duran, Community Services Director
Cody Howing, City Engineer
Posting Statement: A true and correct copy of this Agenda was posted on Ju ly 11, 2023, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.
City Council Agenda Packet, Monday, July 17, 2023
Agenda 2
Agenda Items
1. City Council Minutes 9
2. Register of Audited Demands 21
3. Reso No. 23-44 Declaration of Intent to
Annex Territory in CFD No. 11-1 37
4. Award of Contract for CDBG Sidewalk
Repair Project 47
5. Affordable Housing Agreement – 2019
White Avenue 59
6. Approval of Joint Tax Transfer Resolution -
Baseline Road Annexation 71
7. Reso No. 23-48 Authorization Additional
Community Services Specialist Position 85
8. Reso No. 23-49 Acceptance of Grant from
California Highway Patrol 89
9. Reso No. 23-50 Fiduciary Agent Approval of
LA Impact Vendor Agreement 105
10. Declaration of Surplus Property 113
11. Disposal of Surplus Fire Department Self-
Contained Breathing Apparatus and Equipment 117
12. Reso No. 23-52 Side Letter Agreement Amending
MOU with La Verne City Employees’ Association 119
13. Reso No. 23-55 MOU with La Verne Police Middle
Management Association 123
14. Confirmation of Weed Abatement Clearance
Charges for Fiscal Year 22-23 145
15. Reso No. 23-51 Setting City Council Meeting Time 151
16. Reso No. 23-53 & 23-54 Establishing Benefits for
Executive, Middle, Professional & Confidential
Employees 155
17. Reso No. 23-46 & 23-47 Adopting Salary Chart for
Full Time and Part Time Employees 189
Monday, July 17, 2023, at 6:30 p.m.
La Verne City Hall – Council Chambers,
3660 D Street, La Verne, CA 91750
____________________________________________________________________
Please Note: Mayor Pro Tem Rick Crosby will be attending via zoom from Colorado Springs at the Courtyard Marriott, Meeting Room-Falcon Nest, 1130 Interquest Pkwy, Colorado Springs, CO 80921
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596- 8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the Assistant City Clerk at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
View the meeting through the City’s website at www.cityoflaverne.org/live and click on “Watch Live”.
If you wish to participate via Zoom, please visit cityoflaverne.org/zoom and you will be automatically redirected to the meeting. You will have the ability to watch the meeting in real time and raise your hand to request to comment as appropriate on the current agenda item(s). Once it is your turn to speak, you will be brought into the meeting and have the ability to turn your video on when called upon.
Individuals who wish to share their comments directly during the meeting may do so by emailing the Assistant City Clerk at [email protected]
with their phone number and the item(s) they wish to speak on.
Requests will be accepted before and throughout the meeting and staff will call you back at the appropriate time.
Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE William Carroll, Army Specialist 4th Class (E-4)
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Steven Johnson, Council Member Wendy Lau, Mayor Pro Tem Rick Crosby, and Mayor Tim Hepburn.
EXTRAORDINARY BUSINESS:
Mayor Appointment & Mayor Pro T em Rotation - On December 6, 2021, the City Council adopted Ordinance No. 1107, establishing an electoral system with five City Council Districts and a rotating Mayor position. Pursuant to Ordinance No. 1107, Section 3, 2.08.030 - Organizational meeting, the City Council is to meet in non-election years, to choose a Mayor and Mayor Pro Tem at the first anniversary of the previous selection, which was on July 18, 2022.
Recommendation: That the City Council select a Mayor and then a Mayor Pro Tem to serve until a new Council is seated following the 2024 municipal election.
PRESENTATIONS
Introductions of Newly Hired Police Officers, as follows:
Police Officer Francisco Valdez ' - Francisco was raised in Ontario. He worked in county jails for several years, where he gained a unique understanding of the challenges faced by people from various walks of life.
His time in this role taught him the importance of kindness and fairness in dealing with others. He is eager to bring his passion, experience, and dedication to the La Verne Community, striving to positively impact the lives of his fellow residents. Alongside his fiancé Tracy and their son Benjamin, Francisco is driven by his love for his family and his deep commitment to serving the community of La Verne.
Police Officer Brady Ecklund - Brady was born in Portland, Oregon and grew up in Sacramento, California.
From an early age, he showed interest in working with others in a team setting. He was a child actor from the age of eight where he learned valuable lessons in teamwork and professional communication. Brady moved to Upland, California, when he was ten years old and attended Upland High School. There, Brady worked at a news station and in sports broadcasting. After high school, he attended Azusa Pacific University where he got two bachelor’s degrees. One in Media Theory and the other in Business Marketing. After college Brady attended the Rio Hondo Police Academy and graduated with Class 214. Despite his background in media production, he learned something vital about himself in college. His passion was being active and, on his feet, helping people when they needed it. With everything going on in the political sphere and society at large, he was inspired to make his way into the world of law enforcement where he knew he could help many people.
Brady’s father and his father before him were both police officers. Brady’s passion for helping others and appreciation for the community led him to the City of La Verne, where he strives to be a good officer in serving the residents of La Verne.
Life Saving Recognition of Good Samaritans La Verne Residents Mike Wilson and Nick Harvey - On June 4, 2023, La Verne Fire Department responded to a report of a 17- year-old drowning victim in a residential pool. Crews were notified that 2 neighboring good Samaritans immediately rescued the victim from the bottom of the pool, and immediately initiated CPR. On arrival, La Verne Fire Department Firefighters and Paramedics located an unconscious victim with life threatening vital signs. However, due to the efforts of Mike Wilson and Nick Harvey, and their quick actions as good Samaritan rescuers, the victim had been revived enough for Paramedics to assume care and ensure survival. The victim was ultimately released from the hospital with zero permanent deficits. The City of La Verne and Fire Chief Chris Nigg are proud to recognize these two La Verne residents for their selfless, quick, and heroic actions.
Proclamation Proclaiming the Month of July 2023, as “ Parks Make Life Better” - The California Parks & Recreation Society has released a statewide public awareness campaign, “Parks Make Life Better :” to inform citizens of the many benefits of utilizing parks, facilities, programs, and services, and recogniz ing the importance of access to local parks, trails, open space, and facilities for the health, wellness, development, inspiration, and safety of all Californians.
Presentation to the Soroptimist International of San Dimas/La Verne - The Old Town La Verne Business Improvement District Advisory Board will present a donation of $2,500 to the nonprofit group Soroptimist International of San Dimas/La Verne from the proceeds of the 2023 Sip of La Verne Wine Walk.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.)
1. City Council Minutes of the special closed session meeting of June 19, 2023, and the regular meeting of June 19, 2023.
Recommendation: That the City Council approve the minutes.
2. Register of Audited Demands in the amount of $2,271,989.64, dated June 8, 2023, in the amount of $739,559.58, dated June 15, 2023, in the amount of $ $1,483,069.87 dated June 22, 2023, and in the amount of $715,331.27 dated June 29, 2023.
Recommendation: That the City Councill approve the Register of Audited Demands.
3. DECLARATION OF INTENTION TO ANNEX TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 11-1, (ANNEXATION 23-1) OF THE CITY OF LA VERNE - RESO NO. 23-44 Pursuant to The Mello-Roos Community Facilities Act of 1982 adoption of a resolution of intention is required to initiate the annexation process. NOTE: Council Member Johnson will declare a conflict of interest and abstain from the voting on this matter, because he owns property within 500’ of the proposed annexation area.
Recommendation: That the City Council adopt Resolution No. 23-44, titled: A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
DECLARING ITS INTENTION TO ANNEX TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 11- 1 OF THE CITY OF LA VERNE AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN TO FINANCE CERTAIN FIRE SERVICES and setting the public hearing for August 21, 2023, at 6:30pm in the Council Chambers during the regular meeting of the City Council.
4. AWARD OF CONTRACT FOR 2022-2023 CDBG SIDEWALK REPAIR PROJECT- RESO NO. 23-45.
This item seeks City Council approval for the sidewalk repairs within the area bounded by 8 th Street, Bonita Avenue, D Street and White Avenue. The planned improvements include demolition and replacement of lifted or damaged sidewalk, and construction of accessible curb ramps.
Recommendation: That the City Council a pprove Resolution No. 23 -45, titled: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AUTHORIZING EXECUTION OF A PUBLIC WORKS CONTRACT WITH TVR CONSTRUCTION ENGINEERING, LLC FOR THE 2022-2023 CDBG SIDEWALK REPAIR PROJECT in the amount of $65,600, and authorize staff to issue change orders not exceeding 25% of the construction budget.
5. AFFORDABLE HOUSING AGREEMENT - 2109 WHITE AVENUE - An “Agreement Creating Affordable Housing Covenants” for 2109 White Avenue, a 17-unit, multi-family residential project.
Recommendation: That the City Council approve the “Agreement Creating Affordable Housing Covenants.”
6. JOINT TAX TRANSFER RESOLUTION – CITY OF LA VERNE REORGANIZATION 2019 -04 – BASELINE ROAD ANNEXATION (8666-006-035) - Joint Tax Transfer Resolution between Los Angeles County and the City of La Verne in relation to the recently proposed annexation on Baseline Road (APN#: 8666-006-035).
Recommendation: That the City Council adopt the Joint Tax Transfer Resolution, City of La Verne Reorganization 2019-04.
7. RESOLUTION APPROVING THE AUTHORIZATION OF AN ADDITIONAL COMMUNITY SERVICES SPECIALIST POSITION – RESO NO. 23 -48 - This item seeks City Council authorization for an additional Community Services Specialist position for the Community Services Department.
Recommendation: That City Council a dopt the attached Resolution titled “A RES OLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
APPROVING THE AUTHORIZATION OF AN ADDITIONAL COMMUNITY SERVICES SPECIALIST POSITION.”
8. ACCEPTANCE OF GRANT FROM THE CALIFORNIA HIGHWAY PATROL - Notice of approval for grant funding from the California Highway Patrol for $220,153.92 for DUI enforcement, education, and training.
Recommendation: That the City Council adopt Resolution No. 23-49, titled: “A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
APPROVING ACCEPTANCE OF GRANT FUNDS, THE EXECUTION OF A GRANT AGREEMENT, AND ANY AMENDMENTS THERETO, FROM THE FISCAL YEAR 2023 -24 STATE OF CALIFORNIA DEPARTMENT OF HIGHWAY PATROL CANNABIS TAX GRANT PROGRAM”
9. FIDUCIARY AGENT APPROVAL OF LA IMPACT VENDOR AGREEMENT FOR AIR SUPPORT MAINTENANCE - The City provides supportive services for Federal Asset Forfeiture activities to the Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (LA Impact). LA Impact’s Air Support Unit requires maintenance, service, and repairs to continue the daily operations of the A -Star.
EAS was chosen as the lowest bidder to provide aviation services not -to-exceed $125,000 annually for up to four years (one year with an optional three-year renewal).
Recommendation: That the City Council approve the agreement between Enforcement Aviation Services (EAS) and LA Impact for a not-to-exceed amount of $125,000 per year with an optional three- year renewal and adopt Resolution No. 23-50 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA V ERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE AGREEMENT WITH ENFORCEMENT AVIATION SERVICES.”
10. PUBLIC WORKS DECLARATION OF SURPLUS EQUIPMENT - Declaration of 11 vehicles due to age, condition, or no longer meeting operational requirements. Once declared surplus, the equipment will be disposed of per Administrative Regulation No. 606.
Recommendation: That the City Council declare the vehicles and equipment identified in Attachment 1 as surplus to the City’s needs and direct staff to dispose of each asset per Administrative Regulation No. 606.
11. DISPOSAL OF SURPLUS FIRE DEPARTMENT SELF-CONTAINED BREATHING APPARATUS AND EQUIPMENT - The Fire Department recently replaced its entire cache of self -contained breathing apparatus (SCBA), thereby rendering its previous cache of outdated SCBAs, surplus equipment. In addition, the department has recently replaced all handline nozzles and hydraulic rescue equipment, thus rendering replaced items as surplus as well.
Recommendation: It is recommended that the City Council authorize the Fire Chief to declare various equipment no longer used as Surplus per Administrative Regulation (AR) 606.
12. RESOLUTION NO. 23- 52 AUTHORIZING THE EXECUTION OF A SIDE LETTER AGREEMENT
AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE CITY EMPLOYEES’ ASSOCIATION - The proposed side letter agreement to the Memorandum of Understanding (MOU) with the La Verne City Employees’ Association (LVCEA) will allow double-time compensation for mandatory hours worked in recognition of employees working above and beyond traditional overtime hours to meet staffing needs.
Recommendation: That the City Council approve Resolution No. 23- 52, titled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE CITY EMPLOYEES’ ASSOCIATION.
13. RESOLUTION NO. 23- 55 AUTHORIZING THE EXECUTION OF A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION - The Memorandum of Understanding (MOU) with the La Verne Police Middle Management Association (LVPMMA) expired on June 30, 2023. Staff and association representatives have been meeting since the fall of 2022 on a successor agreement. Based on City Council direction and support of the terms discussed during closed session, a tentative agreement has been reached and staff is now seeking formal approval from City Council to finalize the MOU.
Recommendation: Adopt Resolution No. 23-55 titled, “A RESOLUTION OF THE CITY COUNCIL, CITY
OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE
EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION.
PUBLIC HEARINGS
14. CONFIRMATION OF WEED ABATEMENT CLEARANCE CHARGES FOR FISCAL YEAR 2022 -23 – The Los Angeles County Department of Agriculture has prepared a report for City Council consideration of weed clearance costs for appropriate parcels within the City. Pursuant to law, a copy of the Fiscal Year 2022-23 Weed Clearance Charges was posted on the City’s website.
Recommendation: That the City Council confirm the list of charges and direct the County Auditor to enter the assessments against the parcels of land on the current assessment roll.
OTHER MATTERS
15. RESOLUTION SETTING CITY COUNCIL MEETING TIMES - On June 5, 2023, the City Council adopted Ordinance No. 1119 providing that the City Council meeting time is to be established by Resolution. This item establishes that the City Council shall meet the first and third Monday of each month starting at 5:30 p.m.
Recommendation: That the City Council adopt Resolution No., 23 -55 titled, “A RESOLUTION OF
THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ESTABLISHING THE CITY COUNCIL’S MEETING SCHEDULE.”
16. RESOLUTION NO. 23- 53 AND RESOLUTION NO. 23 -54 ESTABLISHING BENEFITS FOR
EXECUTIVE MANAGEMENT, MIDDLE MANAGEMENT, PROFESSIONAL AND CONFIDENTIAL EMPLOYEES AND REPEALING RESOLUTION NO. 20-81 AND RESOLUTION NO. 21-54 - Based on direction provided by the City Council in closed session, Staff is updating the benefit resolution for unrepresented employees in the Executive Management and Middle Management groups .
Recommendation: That the City Council adopt Resolution No. 23-53, titled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
ESTABLISHING BENEFITS FOR EXECUTIVE MANAGEMENT EMPLOYEES (DEPARTMENT HEADS) AND REPEALING RESOLUTION NO. 20 -81” and adopt Resolution No. 23- 54, titled: “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, ESTABLISHING BENEFITS FOR MIDDLE MANAGEMENT, PROFESSIONAL AND CONFIDENTIAL EMPLOYEES AND REPEALING RESOLUTION 21-54.’
17. RESOLUTION NO. 23 -46 AND NO. 23 -47 ADOPTING A SALARY CHART FOR FULL- TIME AND PART-TIME EMPLOYEES AND REPEALING RESOLUTION NO. 22 -48 AND 23-11 – The Resolutions and salary tables reflect adjustments in compensation resulting from increases agreed to in negotiations with the LV Firefighters’ Association and the LV Police Middle Management Group. Similarly, Middle Management and Executive Management employees are also being adjusted as directed by the City Council. Hourly positions tied to full-time equivalent positions are being adjusted at this time as well.
Recommendation: That the City Council adopt Resolutions No. 23-46 titled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING SALARY CHARTS FOR FULL -TIME EMPLOYEES AND REPEALING RESOLUTION NO. 22–48”; and adopt Resolution No. 23- 47, titled: “A RESOLUTION OF THE CITY COUNCIL, CITY OF
LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING A SALARY CHART FOR PART-TIME EMPLOYEES AND REPEALING RESOLUTION NO. 23-11.”
PUBLIC COMMENTS - This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the Assistant City Clerk at
[email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS - Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL
IS SCHEDULED FOR MONDAY, August 7, 2023, at 5:30 P.M.
ADVISORY STAFF
Ken Domer, City Manager
JR Ranells, Assistant City Manager
Kimberly Hall Barlow, City Attorney
Lupe Gaeta Estrella, Assistant City Clerk
Meg McWade, Public Works Director
Eric Scherer, Community Development Director
Christy Lopez, Finance Director
Sam Gonzalez, Acting Police Chief
Christopher Nigg, Fire Chief
Yvonne Duran, Community Services Director
Cody Howing, City Engineer
Posting Statement: A true and correct copy of this Agenda was posted on Ju ly 11, 2023, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.
MINUTES OF A SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF
LA VERNE
Monday, June 19, 2023
________________________________________________
A special meeting of the La Verne City Council was called to order by Mayor Hepburn at 5:30 p.m.
Council Present Mayor Tim Hepburn
Council Member Wendy Lau
Council Member Steven Frank Johnson
Absent Mayor Pro Tem Rick Crosby
Council Member Meshal “Kash” Kashifalghita
Advisory personnel present City Manager Ken Domer
Assistant City Manager JR Ranells
City Attorney Kimberly Hall Barlow
Public Comment This was the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda.
There was none.
Closed Session The City Council met in a Closed Session for the following:
1. Conference with Labor Negotiators pursuant to Government Code Section 54957.6 for the following:
Negotiators: City Manager, Assistant City Manager, and City Attorney.
Employee Organization(s): La Verne City Employees Association, La Verne Police Officers’ Association,
La Verne Police Middle Management
Association, La Verne Firefighters’
Association, and all unrepresented
employees.
City Attorney Barlow reported that no action was taken and there was nothing to report.
2. Conference with Legal Counsel – Existing Litigation, (Government Code Section 54956.9(a) (d) (1) Wheeler v. City of La Verne, et al., Pomona Superior Court 22PSCV02686.
After closed session meeting, City Attorney Barlow announced that it was moved by Johnson, seconded by Lau, and carried by a vote of 3- 0 (Crosby and Kashifalghita absent) to deny Bonita Unified School District’s tender in the Wheeler v. City of La Verne, et al., Pomona Superior Court Case Number 22PSCV02686
City Council Agenda Packet July 17, 2023
9 Adjournment at 6:30 p.m.
Respectfully submitted,
Lupe Gaeta Estrella, CMC
Assistant City Clerk
City Council Agenda Packet July 17, 2023
10 MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
LA VERNE
Monday, June 19, 2023
________________________________________________
A regular meeting of the La Verne City Council was called to order by Mayor Hepburn at 6:30 p.m.
Mayor Hepburn welcomed the audience to the Council Meeting in which City business is conducted. He reminded everyone that per the City’s Rules for Decorum, all speakers, members of the audience, and Council Members are to conduct themselves with decorum and to not engage in conduct that interrupts the orderly conduct of the meeting.
Council Members present: Mayor Tim Hepburn
Council Member Wendy Lau
Council Member Steven Frank Johnson
Absent: Mayor Pro Tem Rick Crosby
Council Member Meshal “Kash” Kashifalghita
Advisory personnel present: City Manager Ken Domer
Assistant City Manager JR Ranells
City Attorney Kimberly Hall Barlow
Assistant City Clerk Lupe Gaeta Estrella
Finance Director Christy Lopez
Community Development Director Eric Scherer
Community Services Director Yvonne Duran
Public Works Director Meg McWade
Fire Chief Chris Nigg
Fire Marshal Fred St. Ange
CRR Specialist Lonnie Shipman
Acting Police Chief Sam Gonzales
City Engineer Cody Howing
Pledge of Allegiance was led by Allan Agronovitz, Army Sergeant E-5.
Mayor Hepburn, on behalf of the City Council, presented Army Sergeant E-5 Allan Agronovitz a Pride of La Verne Certificate of Recognition thanking him for his service to our country.
Recognition of University of
La Verne President Devorah
Lieberman
Mayor Hepburn, on behalf of the City Council, recognized University of La Verne President Devorah Lieberman with a proclamation for her 12 years of service. ULV President Lieberman is the 18th president and the first female President to serve the University of La Verne.
Presentation on the Prohibition
to Use of Fireworks in the City
of La Verne
Fire Marshal Fred St. Ange and CRR Specialist Lonnie Shipman reported on safety and illegal fireworks in the City of La Verne along with a Power Point presentation.
Juneteenth Holiday Mayor Hepburn stated he wished to highlight the Juneteenth Holiday, which represents the day that the final group of enslaved black Americans were informed that they were free, some 2 ½ years after the effective date of the Emancipation Proclamation and ensuring freedom and racial equity.
City Council Agenda Packet July 17, 2023
11 Presentation of Proclamation
declaring June 2023, Lesbian,
Gay, Bisexual, Transgender
and Queer (LGBTQ+) Pride
Month
Mayor Hepburn, on behalf of the City Council, presented a Proclamation declaring June 2023, Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ+) Pride Month supporting the rights of every citizen to experience equality and freedom from discrimination; and all people regardless of age, gender identity, race, color, religion, marital status, national origin, sexual orientation, or physical challenges have the right to be treated on the basis of their intrinsic value as human beings. Frank Guzman, Executive Director of the Pomona Pride Center accepted the Proclamation.
ANNOUNCEMENTS OF
UPCOMING COMMUNITY
EVENTS
Mayor Hepburn announced that the La Verne Police Department is sponsoring their 9-week Citizens' Academy. The classes are conducted by members of the La Verne Police Department. The focus of the Academy is on the Police Department's operational procedures. The sessions range from administrative functions to traffic operations, as well as weapons safety and a trip to the department's shooting range.
Kathy Kalousek, Vice President of the La Verne Historical Society announced that there are two Historical display cases at the La Verne Community Center.
They will be there for the summer. She also reported on the Society’s upcoming events, programs, and membership drive. In addition, she stated that she has participated in the Police Citizens’ Academy, and it was great.
Robin Carder, La Verne resident, stated that her husband Bob Carder is helping the La Verne Historical Society in getting the Inman Conety 1938 International Truck running to participate in the Fourth of July Parade. She reported on the upcoming Fourth of July Events and the sale of fireworks show tickets.
Yvonne Gallegos, Cultural Awareness and Social Inclusion (CASI) Committee Chair announced that the next CASI meeting is on Wednesday, July 5, 2023, at 5:00-p.m., at Hillcrest. She stated that she can attest that the Police Citizens’ Academy is a great program.
Danita Beauchamp, La Verne resident, announced that the Los Angeles County Probation Oversight Commission will be meeting on Thursday, June 22, 2023, at noon. She stated that residents should be vigilant on what changes are occurring at the Camp Afflerbaugh-Paige and attend the meeting in person or virtually.
CONSENT CALENDAR It was moved by Johnson, seconded by Lau, and unanimously carried by a vote of 3-0 (Crosby and Kashifalghita absent) to accept, approve, or act on the Consent Calendar items except for the June 5, 2023, Council Minutes.
City Council Minutes It was moved by Johnson, seconded by Lau, and unanimously carried by a vote of 3-0 (Crosby and Kashifalghita absent) to accept, and approve, the amended minutes of June 5, 2023, Council Minutes, amending Kathy Kalousek’s public comment that she was thanking the previous City Council and City Manager for approving the current refuse contract with Waste Management at a lower cost than what other cities are paying.
CITY COUNCIL MINUTES - (corrected) minutes of the regular meeting of May 15, 2023.
City Council Agenda Packet July 17, 2023
12 Recommendation: That the City Council approve the May 15, 2023, corrected minutes, to include the public comment section that was inadvertently left off. Approved.
Register of Audited Demands REGISTER OF AUDITED DEMANDS - in the amount of $282,309.43, dated June 1, 2023.
Recommendation: That the City Councill approve the demands. Approved.
Senior Advisory Committee
Reappointments
SENIOR ADVISORY COMMITTEE REAPPOINTMENTS – Staff seek City Council approval for the reappointments of two members of the Senior Advisory Committee.
Recommendation: That the City Council reappoint Scott Snider and Bette Donovan as members of the Senior Advisory Committee to each serve a two- year term from July 1, 2023, through June 30, 2025. Appointments approved.
Youth Sports Committee
Reappointments
YOUTH SPORTS COMMITTEE APPOINTMENT - This item seeks City Council approval for the Citizen-at-large board position for the Youth Sports Committee.
Recommendation: That the City Council appoint Eric Shadrick as the Youth Sports Committee Citizen-at-large to serve a two-year term from July 1, 2023, through June 30, 2025. Appointment approved.
Old Town La Verne Business
Improvement District
Reappointments
OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT
REAPPOINTMENTS - Terms for Old Town La Verne Business Improvement District Members Craig Walters, Marianne Stark, and Micky Rehm expire June 30, 2023. All three members have requested to remain on the Board.
Recommendation: That the Mayor reappoint Craig Walters, Marianne Stark, and Micky Rehm to serve a two-year term from July 1, 2023, through June 30, 2025, with the approval of the City Council. Appointments approved.
Purchase of Eight (8) 48”
Diameter Fractal Distributor
Plates for the Amherst
Treatment Plant
PURCHASE OF EIGHT (8) 48” DIAMETER FRACTAL DISTRIBUTOR
PLATES FOR THE AMHERST TREATMENT PLANT - Staff requested approval of a sole source purchase from the Water Fund to Layne Christensen Company for eight fractal plates, in the amount of $133,350, for the Amherst Treatment Plant.
Recommendation: That the City Council authorize the Public Works Department to execute a sole source purchase order with Layne Christensen Company in the amount of $133,350 for the purchase of eight (8) 48” diameter fractal distributor plates; and authorize a 40% down payment at the time of approval to cover material costs per the supplier’s terms and conditions.
Approved.
Service Provider Agreement for
Crisis Assistance Response &
Engagement Program
SERVICE PROVIDER AGREEMENT FOR CRISIS ASSISTANCE
RESPONSE & ENGAGEMENT PROGRAM - This item seeks City Council authorization and agreement to participate in the San Gabriel Valley Council of Governments (SGVCOG) Crisis Assistance Response & Engagement Program (SGV Care) to co-respond to mental health crisis situations.
City Council Agenda Packet July 17, 2023
13 Recommendation: That the City Council approve the City’s participation in the San Gabriel Valley Council of Government’s Crisis Assistance Response & Engagement Program; and authorize the City Manager to execute a service provider agreement with the San Gabriel Valley Council of Governments.
Approved.
Resolution Adopting The Fiscal
Year 2023-24 Budget
RESOLUTION ADOPTING THE FISCAL YEAR 2023-24 BUDGET - A
proposed budget was submitted and discussed during the City Council Budget Study Session held on June 5, 2023. Council directed staff to allocate the $125,000 of Measure LV funds, program $310,950 of unfunded department requests to the American Rescue Plan Act (ARPA) funds and increase the General Fund surplus from $107,000 to $221,558 after shifting some expenses to the current year for total appropriations of $104,144,155 across all funds.
Adopting Resolution No. 23-34 will officially adopt the 2023-24 budget.
Recommendation: That the City Council adopt resolution No. 23-34 adopting the budget for the 2023-24 fiscal year. Approved.
Tax Sharing Resolution No. 23-
35 with the Los Angeles
Sanitation District and Affected
Agencies Resulting from
Annexation No. 21-771 for 42
Proposed Single-Family Homes
TAX SHARING RESOLUTION NO. 23-35 WITH THE LOS ANGELES
SANITATION DISTRICT AND AFFECTED AGENCIES RESULTING FROM ANNEXATION NO. 21-771 FOR 42 PROPOSED SINGLE-FAMILY HOMES - The County Sanitation District No. 21 annexation process requires that a resolution for property tax revenue exchange be adopted by affected local agencies before an annexation to the County Sanitation District No. 21 may be approved.
Recommendation: That the City Council adopt Resolution No. 23-35, approving the joint tax sharing Resolution with the affected agencies.
Approved.
Resolution No. 23-36 Approving
Participation in the Los Angeles
Urban County Permanent Local
Housing Allocation Program
RESOLUTION NO. 23-36 APPROVING PARTICIPATION IN THE LOS
ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING
ALLOCATION PROGRAM - The City of La Verne, through the Los Angeles Urban County Permanent Local Housing Allocation (PLHA) Program, has been allocated funding to participate in eligible affordable housing programs. The eligible programs that the City will be participating in are Operating Costs for Emergency Shelters and Supportive Case Management for the unhoused.
Recommendation: That the City Council adopt the Resolution No. 23-36 titled “A RESOULTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING
PARTICIPATION IN THE LOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION PROGRAM.” Approved.
Resolution No. 23-37,
Operation Maintenance
Community Facilities District
No. 90-1; Special Tax Levy
Fiscal Year 2023-24
RESOLUTION NO. 23-37- OPERATION MAINTENANCE COMMUNITY
FACILITIES DISTRICT NO. 90-1; SPECIAL TAX LEVY FISCAL YEAR 2023- 24 - Operation and Maintenance Community Facilities District No 90-1 (O&M CFD 90-1), a special tax district within the La Verne Industrial Specific Plan, requires the City Council to authorize the levy annually. The assessment will increase by 3.7% to $.7474 per square foot.
City Council Agenda Packet July 17, 2023
14 Recommendation: That the City Council adopt Resolution No. 23-37, Titled, “A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY
OF LOS ANGELES, STATE OF CALIFORNIA, DETERMINING SPECIAL TAX FOR THE 2023-24 FISCAL YEAR (COMMUNITY FACILITIES
DISTRICT NO. 90-1 – LA VERNE INDUSTRIAL SPECIFIC PLAN),” levying a special tax for the 2023-24 Fiscal Year (FY) per the schedule shown in Exhibit “A” attached to the Resolution, which increases the rate by 3.7% to address the cost-of-living increases based on the annual consumer price index ending March 2023. Approved.
Resolution No. 23-38
Community Facilities District
No. 11-1; Special Tax Levy
Fiscal Year 2023-24; Public
Hearing; Resolution Providing
for the Annual Levy
RESOLUTION NO. 23-38 - COMMUNITY FACILITIES DISTRICT NO. 11-1; SPECIAL TAX LEVY FISCAL YEAR 2023-24; PUBLIC HEARING;
RESOLUTION PROVIDING FOR THE ANNUAL LEVY - The City Council on an annual basis must authorize the tax levy for Community Facilities District No. 11-1 (CFD No. 11-1), a special fire tax for buildings three stories (thirty-five feet) and above or with fire flows of 3,500 GPM or more. Exhibit “A” of the attached resolution lists the properties and their levies included in the district
Recommendation: That the City Council adopt the attached Resolution No. 23-38, titled: “A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DETERMINING SPECIAL TAX FOR THE 2023-24 FISCAL YEAR (COMMUNITY
FACILITIES DISTRICT NO. 11-1),” levying a special tax for Fiscal Year (FY) 2023-24 within CFD No. 11-1 per the schedule shown in Exhibit “A” attached to the Resolution. Approved.
Adoption of Ordinance No.
1118, Relative to Old Town
La Verne Business
Improvement District
ADOPTION OF ORDINANCE NO. 1118, RELATIVE TO OLD TOWN
LA VERNE BUSINESS IMPROVEMENT DISTRICT - The City Council approved the first Reading of Ordinance No. 1118, updating the financial practices of the Old Town La Verne Business Improvement District at its June 5, 2023, meeting. If approved, this action will adopt the Ordinance which will be effective thirty (30) days after adoption.
Recommendation: That the City Council adopt Ordinance No. 1118 titled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AMENDING
CHAPTER 2.54.150 OF THE LA VERNE MUNICIPAL CODE RELATIVE TO
THE OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT
ADVISORY BOARD’S EXPENDITURE OF CITY FUNDS.” Approved.
Adoption of Ordinance No.
1119, Establishing that Regular
City Council Meeting Times
Shall be Set by Resolution
ADOPTION OF ORDINANCE NO. 1119, ESTABLISHING THAT REGULAR CITY COUNCIL MEETING TIMES SHALL BE SET BY RESOLUTION - The City Council at its meeting of June 5, 2023, approved the first reading of Ordinance No. 1119, establishing that regular meeting times of the City Council shall be set by Resolution to provide better flexibility as well as convenience. If adopted, the Ordinance becomes effective in thirty (30) days.
Recommendation: That the City Council adopt Ordinance No. 1119, “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ESTABLISHING
THAT REGULAR MEETING TIMES OF THE CITY COUNCIL SHALL BE SET BY RESOLUTION.” Approved.
City Council Agenda Packet July 17, 2023
15 Hearing to Determine Necessity
of Utility User’s Tax
Finance Director Lopez reported on the Public He aring to determine the Necessity of continuing the Utility User’s Tax. She stated that the provisions of Ordinance No. 955 require an annual hearing to determine the necessity of continuing the City’s Utility Users Tax (UUT). The City’s proposed 2023- 24 budget fully utilizes and is dependent upon the $3,740,000 in UUT revenue estimated for the fiscal year indicating the UUT should be continued.
Mayor Hepburn opened the public hearing and called for public comment.
Danita Beauchamp, La Verne resident, asked where in the City Budget is the Utility User’s Tax listed?
Richard Bowen, La Verne resident, stated that the budget was already approved with the $3,740.000 Utility User’s Tax revenue prior to the UUT public hearing, and the public hearing should have been scheduled prior to the adoption of the budget.
Finance Director Lopez responded that the $3,740.000 Utility User’s Tax is listed in revenues in the General Fund.
City Manager Domer stated that next year there will be a change in procedure and the UUT public hearing will be held prior to the adoption of the budget.
It was moved by Johnson, seconded by Lau, and carried by a vote of 3-0 (Crosby and Kashifalghita absent) to maintain the City’s Utility Users Tax at the current voter approved rates.
Citywide Landscaping and
Lighting District No. 6 and
Zones 2, 3, 4-I, 4-Ii, 5, and 6;
Public Hearing & Resolution
No. 23-39 for Annual Levy
City Engineer Howing reported on the Citywide Landscaping and Lighting District No. 6 and Zones 2, 3, 4-I, 4-II, 5, and 6 Public Hearing and Resolution No. 23-39 for annual levy. He stated that on May 15, 2023, the City Council adopted Resolution No 23-20 to set June 19, 2023, at 6:30 p.m. as the date and time for the public hearing for the subject assessment district and its zones. No change in the assessment levy is being proposed for the subject special benefit in Zones 2, 3, 4-I, 4-II, and 5. The formation of Zone 6 allowed for CPI increases, which, with the March 2023 CPI of 3.7%, allows for a maximum assessment per parcel of $301.39.
Mayor Hepburn opened the public hearing and called for public comment on this matter.
Danita Beauchamp, La Verne resident, asked whose job is it to watch for budget deficits especially if there is not a CIP increase inflator?
City Engineer responded that he is the person who monitors the assessment.
It was moved by Johnson, seconded by Lau, and carried by a vote of 3-0 (Crosby and Kashifalghita absent) to adopt Resolution No. 23-39, titled: “A
RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, OVERRULING
PROTESTS AND PROVIDING FOR THE ANNUAL LEVY AND COLLECTING
OF ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE IN AN EXISTING DISTRICT, ESTABLISHED PURSUANT TO VOTER APPROVAL. (LLMD #6),” providing for the annual levy and collection of assessment for the special zones in District No. 6 for Fiscal Year 2023-2024.
City Council Agenda Packet July 17, 2023
16 Citywide Landscaping and
Lighting District No. 7; Public
Hearing; Resolution No. 23-40
Providing for the Annual Levy
City Engineer Howing reported on the Citywide Landscaping and Lighting District No. 7 annual levy. He stated that on May 15, 2023, the City Council adopted Resolution 23-21 to set June 19, 2023, at 6:30 p.m. as the date and time for the public hearing for the subject assessment district. There is a proposed increase to the assessment amount levied for this Fiscal Year to address increased maintenance costs. The proposed assessment amount of $684.00 is below the maximum allowable assessment of $693.26.
Mayor Hepburn opened the public hearing and called for public comment on this matter.
There was none.
It was moved by Lau, seconded by Johnson, and carried by a vote of 3-0 (Crosby and Kashifalghita absent) to adopt Resolution No. 23-40, titled: “A
RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, OVERRULING
PROTESTS AND PROVIDING FOR THE ANNUAL LEVY AND COLLECTING
OF ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA (LLMD #7),” providing for the annual levy for Fiscal Year 2023- 2024.
Landscape and Lighting
Maintenance District No. 8;
Public Hearing; Resolution No.
23-41 Providing for the Annual
Levy
City Engineer Howing reported on the Citywide Landscaping and Lighting District No.8 annual levy. He stated that on May 15, 2023, the City Council adopted Resolution No. 23-22 to set June 19, 2023, at 6:30 p.m. as the date and time for the public hearing for the subject assessment district. There is no proposed increase in the assessment from last year’s levy. It is proposed to set the levy at the 1996-97 approved full year’s assessment of $249.70 per parcel.
Mayor Hepburn opened the public hearing and called for public comment on this matter.
There was none.
It was moved by Johnson, seconded by Lau, and carried by a vote of 3-0 (Crosby and Kashifalghita absent) to adopt Resolution No.23-41, titled: “A
RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF LA VERNE,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, OVERRULING
PROTESTS AND PROVIDING FOR THE ANNUAL LEVY AND COLLECTING
OF ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA (LLMD #8),” providing for the annual levy for Fiscal Year 2023- 2024.
City Council Agenda Packet July 17, 2023
17 Maintenance District No. 84-
1M, Esperanza Road Slopes;
Public Hearing; Resolution No.
23-42 Providing for the Annual
Levy
City Engineer Howing reported on Maintenance District No. 84-1M, Esperanza Road Slopes, Public Hearing, Resolution No. 23-42, providing for the annual levy. He stated that on May 15, 2023, the City Council adopted Resolution No. 23-23 to set June 19, 2023, at 6:30 p.m. as the date and time for the public hearing for the subject assessment district. The 2023-2024 assessment is proposed to remain at $8.00 per parcel, the same level since 1992. (Council Member Kashifalghita has a conflict of interest because he lives within the district, but he was absent from the meeting.)
Mayor Hepburn opened the public hearing and called for public comment on this matter.
Robin Carder, La Verne resident, stated that on Esperanza there are overgrown weeds and she asked who takes care of it?
City Engineer Howing responded that it is contracted out or if the weeds are in the City right of way, the City takes care of it. Also, he referred to the Weed Abatement contract with the County of Los Angeles, who perform weed abatement in the City and he will check to see if that property is on the list.
It was moved by Lau, seconded by Johnson, and carried by a vote of 3-0 (Crosby and Kashifalghita absent) to adopt Resolution No.23-42, titled: “A
RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, CONFIRMING THE DIAGRAM
AND ASSESSMENT AND PROVIDING FOR THE LEVY OF THE ANNUAL ASSESSMENT IN A SPECIAL MAINTENANCE DISTRICT (84-1M).”
2023-24 Annual Agreements
Resolution No. 23-43
City Manager Domer reported on the 2023-24 annual agreements, Resolution No. 23-43. He stated that once a year, the City Council considers annual agreements for renewals or extensions. The annual agreements for fiscal year 2023-24 were submitted in the Agenda Packet for City Council consideration.
He recommended that to be able to move forward that the City Council approve the annual agreements. He stated he will be looking into changing the procedure, checking to see which contracts need to be on list, which agreements are more cost efficient or must go out for bid.
It was moved by Johnson, seconded by Lau, and carried by a vote of 3-0 (Crosby and Kashifalghita absent) to approve the annual City agreements by adopting Resolution No. 23-43, entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, AUTHORIZING ANNUAL CITY AGREEMENTS FOR FISCAL YEAR 2023-24,” and to authorize the Mayor and Assistant City Clerk to execute the annual agreements as listed on the Resolution.
Annual Comprehensive
Financial Report for June 30,
2022
Finance Director Lopez reported on the annual Comprehensive Financial Report for June 30, 2022. The Finance Department prepared its Annual Comprehensive Financial Report (ACFR), which has been audited by our outside independent audit firm Rogers, Anderson, Malody & Scott, LLP (RAMS). The ACFR reflects the financial position and operating activities of the City for the fiscal year ending June 30, 2022.
Due to technical problems, the video presentation by Rogers, Anderson, Malody & Scott, LLP (RAMS) was not played.
Finance Director Lopez reported on Annual Comprehensive Financial Report (ACFR), and the results of the audit along with a PowerPoint presentation.
City Council Agenda Packet July 17, 2023
18 Mayor Hepburn called for public comment on this matter.
Richard Bowen, La Verne resident, asked about the section on the Power Point referring to the fraud communications that were made with City Council Members and that no material findings were noted.
The City Council received and filed the Annual Comprehensive Financial Report, Report on Internal Control over Financial Reporting and on Compliance and Other Matters, and the Auditor’s Letter to the City Council for the year ended June 30, 2022.
The City Council thanked Finance Director Lopez and her staff for their hard work and great job in preparing the Annual Comprehensive Financial Report and keeping them in the loop.
PUBLIC COMMENT This was the time set aside for anyone wishing to address the City Council on items not listed on the agenda. (Below are only partial public comments, please visit the City’s website to view the archived Council meeting).
Mayor Hepburn called for public comment.
Danita Beauchamp, La Verne resident, wished to thank all the first responders who worked on Father’s Day. She thanked City Manager Domer for his thorough emails in answering her questions.
Terry Prentice, La Verne resident, stated that going through the City’s budget is daunting, and he asked if the budget could be summarized in way that the residents can understand it.
Wayne Perry, La Verne resident, stated that he attended a group meeting last week pertaining to the proposed development project at 740 E. Foothill Blvd.
San Dimas, and that only Mayor Hepburn was in attendance. He stated that the whole City Council should have been there to show a united front. He urged the City Council to investigate annexing incorporated areas in La Verne to avoid the County or State coming in with development projects and the City having no control.
Richard Bowen, La Verne resident, thanked City Manager Domer for having the portable potty removed at Oak Mesa Park. He asked if there was an update on getting a cell tower in north La Verne? He asked what commission or committee’s had vacancies? He spoke about the 740 E. Foothill proposed project, Lutheran High School and there should be proclamations for mother’s and father’s month.
Rich Gill, La Verne resident, spoke about the proposed project at 740 E.
Foothill Blvd, San Dimas. He spoke about other cities that have had housing projects come into their city, and they had no control. He stated that the City was not helpless, and the City needed to get the County and State legislators to advocate for the City.
COUNCIL COMMENTS Below are only partial Council comments, please visit the City’s website to view the archived Council meeting.
City Council Agenda Packet July 17, 2023
19 Council Member Lau reported on the Cultural Awareness and Social Inclusion (CASI) Committee meeting, attending along with Mayor Hepburn, the League of Women Voters Observer Program meeting, the University of La Verne President Devorah Lieberman retiring after 12 years of service and that the newly appointed University of La Verne President is Pardis Mahdavi, PhD, as the University’s 19
th president, and she reported on the Fourth of July. She stated that it was important to communicate with county and state legislators, and that the University of La Verne has a vested interest in security for the students when the “A” Line is in operation. She hoped all the fathers had a good Father’s Day. She thanked Acting Police Chief Gonzales for always being accessible when she needed information.
Council Member Johnson announced that the July 3, 2023, regular City Council meeting is cancelled. He wished his Mother a Happy Birthday. He wished everyone a happy safe Fourth of July.
Mayor Hepburn stated that June is a busy month with end of the school year, graduations, retirements, and local functions. He reported he got to meet the Metro CEO and spoke to her about the Council’s concern about security when the L Line comes to La Verne. He spoke about always communicating with County and State legislators regarding issues pertaining to the City for the betterment of the Community. He wished everyone a Happy Fourth of July.
At 8:46 p.m., Mayor Hepburn adjourned the meeting in memory of Father Patrick Travers who passed away on June 1, 2023. Father Travers was born in Ballon, Co. Carlow Ireland on June 13, 1937, and was baptized on the same day. He was the youngest of ten. His father was a farm laborer; his mother was a homemaker. He attended local elementary and secondary schools before entering the Sacred Hearts Novitiate in Cootehill, Co. Cavan where he was professed on August 15, 1956. He then went to Queen of Peace Seminary in Jaffrey Center, New Hampshire. He was ordained on June 24, 1962, and was assigned to teach at Damien High School, La Verne, CA. He was handed two books and told to go and teach. He took that order seriously. For the rest of his life, with and without books, he taught us to live like Jesus. Father Travers spent 49 years at Damien. During almost all those years, he taught Geometry to thousands of students. He also served as the athletic Director, the Dean of Discipline (he hated it), the Dean of Studies. He was Principal of Damien High School from 1980 to 2010. During his tenure he developed academic programs, built student enrollment, oversaw the construction of two classroom buildings, a swimming pool, tennis courts, artificial turf on the football field and a new athletic center, which bears his name. In 1987, he started the Tijuana Outreach Ministry. On Saturdays, he would take the students to help at orphanages, bringing food, clothing, and building houses involving the young men of Damien along with their fathers. After Father Travers left Damien as President in 2011, he became the Pastor of Holy Innocents Parish in Victorville, where he worked together with Father Paul Murtagh. All who knew him will miss him and long remember the outstanding contributions he made to Damien and the La Verne communit y.
Mayor Hepburn announced that the July 3, 2023, regular City Council meeting is canceled, and the next regular Council is scheduled for Monday, July 17, 2023, at 6:30 p.m.:
Respectfully submitted,
Lupe Gaeta Estrella, CMC
Assistant City Clerk
City Council Agenda Packet July 17, 2023
20 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
618D023
DEMANDS PRESENTED }IAVE BEEN APPROVED CONSISTENT WITH T}IE CITY'S PURCHASING/FUNDING POLICY AND }IAVE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER TIIAN PAYROLL AND RELATED BENEFITS.
AMOI]NT ISSUED TO DESCRIPTION
ffi
APRIL 2023 REFUSE SERVICES
ABATELSE
PAYROLL s/16/23 - 5131123 (LA CLEAR)
PAYROLL - APRIL 2023 (LA CLEAR)
JUNE 2023 RETA]NER
PROFESSIONAL SERVICES - JANUARY 2023
MAY 2023 SERVICES
JI,INE 2023 CONSULTING SERVICES
JI.]NE 2023 PHONE SERVICES
l.
2. 3.
4. 5.
6. 7.
8. 9.
10. 3 l 1,988.38
248,944.14
195,973.75
I 0 1,967. l0
60,536.17
8,600.00
1,270.10
5,380.24
5,000.00
4,961.69
50,709.31
THREE VALLEYS MUNICIPAL WATER DIST,
WASTE MANAGEMENT
CAPITAL ONE PUBLIC FLNDING LLC
STRATEGIC CONTRACTING SERVICES
DEPARTMENT OF ruSTICE
JONES & MAYER
DE NOVO PLANNING GROUP
SOUTMRN CALIFORNIA GAS CO.
TOWNSEND PUBLIC AFFAIRS, INC
R1NGCENTRALINC.
OTHER DEMANDS
$ 1,001,330.88
DEMANDS OF $2I,8OO.OO WERE PAID ON BEHALF OF LA IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS' DEMANDS OF SI,248,858,76 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS' IN
C}IRISTY LOPEZ, MPA
FINANCE DIRECTOR
WITHGOVERNMENT SECTION 3?202, I TIEREBY CERTIFY T}IAT TH]S IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS' Page I of4
City Council Agenda Packet July 17, 2023
21 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS -E)GIIBIT A 6t8t2023
CHECKNO. AMOTINT ISSUED TO
16447s s
164476
t64477
164478
r64479
I 64480
I 6448 l
164482
164483
164484
164485
t64486
164487
I 64488
164489
t64490
164491
t64492
164493
164494
t64495
t64496
164497
164498
164499
I 64500
I 6450 l
164502
I 64503
164504
1 64505
I 64506
164507
I 64508
164509
164510
164511
164512
1645 13
t645r4
164515
164516
t64517
164518
164519
t64520
164521
164522
164523
164524
164525
r64526
164527
164528
164529
I 64530
164531
r64532
164533
164534
I 64535
500.00
55.00 85.00
480.00
1,447.72
1,200.00
11.75 46s.92
785.00
119.98
55.00 24t.00
60.00 160.62
995.00
1,648.12
330.00
7,270.10
85.00 179.42
62.22 105.21
1,004.59
116.20
154.44
3.07 18.75
1,180.94
444.49
845.92
103.00
65.00 8,600.00
317.68
1 88.73
1,560.00
10.66 171.00
840.24
720.94
l5 3.00
250.00
1,079.00
854.91
1,000.00
295.00
274.50
250.52
1,239.93
814.30
4,961.69
1s5.00
371.35
1,s39.50
2,755.03
801.00
55.00 5,000.00
r,393.28
4,000.00
86.70 AJ'S ENTERTAINMENT
ALIONA CEBOTARI
ANNALI
AZUSA CONNECTS FOI]NDATION
BRET'T GREY
SCOT BRUCE
C&ELUMBERCOMPANY
C&R RESTAURANT GROUP
CALIFORNIA PEST MANAGEMENT,INC.
CHARTER COMMI.INICATIONS
CHRISTINA THOMPSON
CLAUDIA MALDONADO
CLEANTECH ENVIRONMENTAL INC
COINDEPOT
DAVIS COOK
CORTEL INC.
CPRS
DE NOVO PLANNING GROI.]P
DEANNEMARINO
DETAILER'S CHOICE, INC.
EVERSOFT
FACTORY MOTOR PARTS
FOOTHILL COMMLTNICATIONS, INC.
FRONTIER COMMLTNICATIONS
GARY ANTAKI
GEORGE, TOM
GSJ CONSTRUCTION CO.
HI SIGN
HIRSCH PIPE AND SUPPLY
HOLLIDAYROCK CO.
HUANXIANYE
JENMFER INGELS
JONES & MAYER
KIEFERAQUATICS
LA VERNE PETTY CASH
JOHNLEWIS
LIFE-ASSIST
LILENU,INC.
LINE GEAR
LOWE'S
MANUELHERNANDEZ
MARICRUZ HERNANDEZ
MCLAY SERVICES,INC.
ODP BUSINESS SOLUTIONS, LLC
PAUL DIAZ
PEST OPTIONS INC.
PITNEY BOWES GLOBAL FINANCI.AL
PRIMARY PIIARMACEUTICALS, INC.
REDDRAGONKARATE
REGIONAL TAP SERVICE CENTER
RINGCENTRAL INC.
ROULADAHBAR
RUSH TRUCK CENTER
SIERRA PACIFIC ELEC. CONTRACTING
SOUTHERN CALIFORMA NEWS GROUP
T-MOBILE
TAMMI CASAMASSA
TOWNSEND PUBLIC AIFAIRS, INC
U.S, POSTMASTER
UCLA CENTER FOR PREHOSPITAL CARE
VERIZONWIRELESS
Page2of 4
City Council Agenda Packet July 17, 2023
22 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . E)GIIBIT A 618/2023
AMOT]NT ISST]ED TOCHECKNO.
t64s36
164537
I 64538
t64539
164540
t64541
BANK DRATT
BANKDRAFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
2,412.78
60,536.17
8.74 2,150.42
75.00 70.35
195,9',73.75
5,380.24
375.09
866.43
288.00
437.79
508.62
2l 1.50
890.00
1,027.97
1,298.08
669.13
63.51 311,988.38
248,944.14
2,160.00
2,977.43
32.84 101,967. l0
WELLS FARGO VENDOR FIN SERV
DEPARTMENT OF ruSTICE
FEDEX
ODP BUSINESS SOLUTIONS, LLC
SOCAL SHRED LLC
LAUREN TORRES
CAPITAL ONE PUBLIC FI.INDING LLC
SOUTTIERN CALIFORNIA GAS CO.
ALL STAR FIRE EQUIPMENT INC.
ALL STATE POLICE EQUIPMENT CO.
AM-TEC TOTAL SECTruTY INC.
AMAZON CAPITAL SVCS - FIRE
AMAZON CAPITAL SVCS - LVPD
CJPIA EXCESS POOL
DENNIS GRUBB & ASSOCIATES
GREENSCAPE MAINTENANCE SERVICES INC
HASA INC.
HI-WAY SAI'ETY INC.
SKYLINE SAFETY AND SUPPLY
THREE VALLEYS MUNICIPAL WATER DIST.
WASTE MANAGEMENT
CITY OF WEST COVINA
WESTERN WATER WORKS
AMAZON CAPITAL SVCS -LA CLEAR
STRATEGIC CONTRACTING SERVICES
1,001,330.88
1,248,858.76
21,800.00
Total Payroll Demands
Total LA IMPACT Demands
Total Demands $ 2,271,989.64
Payrol! and Employee Benefit Payments
164s45
164546
164547
164548
164549
164550
I 6455 I
164552
164553
164554
I 64555
164556
164557
BANK DRAFT
BANKDRAFT
BANKDRAFT
BANK DRAFT
BANKDRAFT
BANKDRAI'T
BANK DRAFT
EFT
EFT
EFT
EFT
Total
1,384.05
3,021.92
t2,t69.07
s00.00
300.00
6,724.07
t54,527.72
88,857.72
1,054.87
1,575.38
791.55
234.56
9.00 622,436.99
1,020.38
39,285.71
t64,020.57
24,951.52
5,764.12
l 12,108.64
2,693.84
2,987.00
2,334.08
106.00
AFLAC
DELTA DENTAL INSURANCE COMPANY
DELTA DENTAL(0020785s55)
EMPLOYEE FUND, CITY OF LA VERNE
FIDELITY INVESTMENTS #P0754
THE HARTFORD-PRIOzuTY ACCOUNTS
HEALTHNET
KAISER FOUNDATION HEALTH PLAN
L.A. COTINTY SHERIFF'S DEPARTMENT
METLIFE - GROUP BENEFITS
A.C. NEWMAN CO.
TtsATHERREYES
UNITED WAY CAMPAIGN
PAYRoLL 05 l2l 12023'0 6 I 03 I 2023
STATE DISBURSEMENT BDOOO5689
STATE OF CALIFORNIA
STATE OF CALIFORMA
EMPOWER TRUST COMPANY, LLC -457
EMPOWER TRUST COMPANY, LLC-ROTH
UNITED STATES TREASURY
CHARLES SCHWAB BANK
LA VERNE FIRE ASSOCIATION
LA VERNE POLICE OFFICERS ASSOCIATION
WAGEWORKS
$ 1,248,858.76
Break down of standard providers and the benefits they provide Provider Beneflts DescriPtion
Page3 of 4
City Council Agenda Packet July 17, 2023
23 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - E)C{IBIT A 6t812023
CHECKNO. AMOUNT ISSUED TO
A.C. Newman Co. Accidental Death Life Insurance
DeltaDental Employee dental insurance coverage
The Hartford Life Insurance Policy
Health Net Employee health insurance
Kaiser EmPloYee health insurance
Wage Works Flexible Savings Account (FSA) deductions
US Treasury Employee federal tax withholdings
State of Califomia Employee state income tax, unemployment inswance and child supporVgamishments Mass Mutual A 40lA Plan
Mass Mutual B 4578 Plan
Mass Mutual Roth Roth Plan
Lincoln National Replacement Social Security plan
Fire/Police/La Veme Employee Employee Group Dues
LA IMPACT Law Enforcement Task Force Demands
MULTIPLE
Total $ 21,800.00
$ 21,8OO.OO LAIEMORCEMENTOPERATIONS
LA IMPACT demands are paid from federal asset forfeiture dollars allocated to LA IMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LA IMPACT activities
City Council Agenda Packet July 17, 2023
24 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
6lls/2023
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCFIASINGT'UUOTNG POLICY AND HAVE BEEN REVIEWED BY TF{E FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.
AMOUNT ISSUED TO DESCRIPTION
l.
2. J.
4. 5.
6. 7.
8. 9.
10. 273,984.71
74,082.10
60,300.57
44,070.07
26,498.12
25,000.00
l 9,950.00
14,241.78
11,656.46
l I,528.45
1 67,638.8 l
GENTRY BROTHERS, INC.
SURF CITY AUTO GROUP
RKA CONSULTING GROUP
NATIONAL AUTO FLEET GROUP
DEPARTMENT OF HEALTH CARE SERVICES
CALIFORNIA JPLA
LINCOLN AQUATICS
INTER-CON SECURITY SYSTEMS, INC.
JIMNI SYSTEMS, INC,
ATHENS SERVICES
OTHER DEMANDS
E STREET & 2ND STREET IMPROVEMENT PROJECT EIFD
2023 RAM 4500
ENGINEERING SERVICES . MARCH 2023
2023 Fl50 CREW
PP-GEMT/FIRST PAYMENT OF THREE
EXCESS LIABILITY ACCOUNT FUNDING
REPLACEMENT OF POOL LIGHT.PARTIAL PAYMENT
MAY 2023 SERVICES
SEWER LIFT STATION
SWEEPING SERVICES -M,AY 2023
$ 728,9s1.07
DEMANDS OF $10,608.3I WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.
IN
CHRISTY
FINANCE DIRECTOR
GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED Page I of4
City Council Agenda Packet July 17, 2023
25 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - E)GIIBIT A 6n512023
CHECKNO. AMOLTNT ISSUED TO
164558 $
1645s9
164560
16456t
164562
164563
164564
164565
164566
164567
164568
164569
t645',10
t64571
164572
164573
164574
164575
164576
16457'7
164578
164579
164580
164581
164583
164584
164585
164586
164587
I 64588
I 64589
164590
164592
164593
t64s94
164595
t64596
16459'7
l 64598
t64599
164601
164602
164603
t64604
I 64605
164606
164607
164608
164609
164610
16461 |
164612
t64613
164614
164615
164616
t64617
164618
t64619
164620
t64621
1,000.00
140.00
200.00
14.00 330.00
594.05
11,528.45
478. I 0
600.00
238.00
350.00
70.00 100.00
1,500.00
99.99 351.13
699.00
440.00
8l 5.00
120.00
225.00
2,801.84
100.00
480.00
2,719.00
109.66
2,006.52
110.00
55.00 I10.00
125.99
100.00
4,836.',l0
273,984.71
1,688.46
55.00 148.25
387.63
21.48 460.09
3,712.99
, <?1 5?
16.75 108.76
2,870.50
4,930.00
883.00
11,656.46
55.00 110.00
r92.00
50.00 55.01
367.60
27.44 28.00
470.79
1,995.00
291.94
110.00
1,473.72
ALEJANDRA PAREDES
ALL PURPOSE DOCUMENT DESTRUCTION
ALTAF L, ALL M.D., INC.
ASIA RAMOS
ASSETWORKS USA,INC.
AT&T
AT}IENS SERVICES
BREAK TIME YOGA, LLC
SCOT BRUCE
CA. PLANNING & DEVELOPMENT REPORT
CALIFORNIA PEST MANAGEMENT,INC.
CARLENE GOLDEN
CARLOS FIERRO
CHARLES ABBOTT ASSOCIATES, INC,
CHARTER COMMUNICATIONS
CHARTER COMMUNICATIONS
CHARTER COMMUMCATIONS
RSVP
COPWARE,INC.
COSTCO WHOLESALE MEMBERSHIP
CSMFO
DATAPROSE,INC.
DAVIDRODzuGUEZ
DAVID WES
DEPARTMENT OF ruSTICE
DIRECTV
ECONOLITE SYSTEMS, INC.
ELZABETH VELASQI]EZ
ENRIQUE HERNANDEZ
ERICKA DI]RAN
EWING IRRIGATION PRODUCTS
FLORENCE CASTRO
FRONTIER COMMUNICATIONS
GENTRY BROTHERS, INC.
cEo PLASTICS (CA)
GLADYS AIVARADO
GOLDEN STATE WATER COMPANY
GOVERNMENT FINANCE OFFICERS ASSN.
HIATT, NATALIE
HOLLIDAY ROCK CO.
HOME DEPOT CREDIT SERVICES
}IPS WEST,INC.
INMARK
INNOVATION AND TECHNOLOGY DEPT,
INTELLI-TECH
JARAUTOMATION
JEFF JENKINS SERVICE TECHMCIAN
JIMM SYSTEMS,INC.
JOSHUANADY
KATHERINE SANTANELLO
KATHRYNCHITICA
KEVIN & JILL ANN }{ARDY
KEYSTONE LTNIFORM DEPOT
KIEFER AQUATICS
KONICA MINOLTA BUSINESS SOLUTIONS
KYOCERA DOCUMENT SOLUTIONS WEST
KYOCERA DOCUMENT SOLUTIONS WEST
LA ROCQUE BETTER ROOFS, INC.
LA VERNE POLICE DEPARTMENT
LANWANG
LENCO ARMORED VEHICLES
City Council Agenda Packet July 17, 2023
26 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A 6^5/2023
CIIECKNO. AMOI,]NT ISSUED TO
164622
164623
164624
164625
164626
164627
t64628
t64629
I 64630
164631
164632
164633
164634
t64635
t64636
164637
l 64638
r64639
t64640
t64641
r64642
164643
164644
164645
t64646
164647
164648
164649
164650
164651
164652
164653
164654
164655
164656
t6465'l
r 64658
t64659
164660
164661
t64662
164663
164664
164665
r64666
t64667
r64668
164669
164670
16467r
164672
764673
164674
r6467s
EFT
EFT
EFT
EFT
EFT
EFT
EFT
11,096.38
19,950.00
2,078.50
284.87
3,614.25
110.00
100.00
8,334.12
44,070.07
477.00
128. I 5
25.00 108.00
10,801.94
110.00
62s.00
32.47 139.97
99.20 488.47
6,961.00
178.92
1,70 1.00
82.14 788.03
82.00 5,789.50
74,082.10
4,239.39
55.00 14.00
700.00
423.06
3,411.62
308.00
137.00
2.43 1,400.00
29t.67
25.68 1,920.49
4,070.23
341.23
80.00 8,152.50
r 39.00
286.94
1 39.00
143.45
104.91
143.45
52.45 418.35
562.50
t,668.76
4,228.43
130.00
960.00
1,750.00
2s,000.00
128.32
LIFE-ASSIST
LINCOLN AQUATICS
LINE GEAR
LOPEZ, CHRISTY
LOS ANGELES COUNTY CLERK/REGISTRAR
MARINAZANZARINI
MICHAELMA
MORROWMEADOWS CORP
NATIONAL AUTO FLEET GROUP
NI.INEZ, RAMIRO
PETERSON, CHAD
PHYLLIS LOOMIS
PORAC
Q PRESS
QIANWANG
SALVADOR'S IRON WORKS
SANDERS LOCK & KEY
CONNECTA SATELLITE SOLUTIONS LLC
SCHERER, EzuC
THE SHERMN-WILLIAMS CO.
SIERRA PACMIC ELEC. CONTRACTING
SOUT}MAST CONSTRUCTION PRODUCTS INC
SOUTHERN CALIF, REG. RAIL AUTH.
SOUTHERN CALtrORNIA EDISON
STAPLES CREDIT PLAN
STEPHANIE SAN PAOLO
SUPERIOR COURT OF CA,COTINTY OF L.A.
SURF CITY AUTO GROUP
T-MOBILE
TANIA PEREZ
TESSA NILO
THE DOMINGUEZ GROUP
TK ELEVATOR CORPORATION
TPX COMMI.INICATIONS
TRANSTINION RISK & ALTERNATIVE DATA
TRIAY, AMANDA
UPS
VICTOR SANTILLAN
WAGEWORKS,INC.
WALTERS WHOLESALE ELECTRIC CO.
WAXIE SANITARY SUPPLY
WM CORPORATE SERVICES, INC.
YE, DONALD
YOUMEE OH
ZOLL MEDICAL CORPORATION
TANYA CARTER
CDW GOVERNMENT,INC.
JESSICA GALINDO
GUZMAN,ISABELLA
JAIMES, JESUS
LOPEZ, CHRISTY
LUO, ELZABETH
ODP BUSINESS SOLUTIONS, LLC
TECHNOLOGY MANAGEMENT CONCEPTS
AMAZON CAPITAL SVCS -LVPD
BABCOCK LABORATORIES, INC.
BEEREMOVALS
BSK ASSOCIATES
CALIBER COMMERCIAL POOL SERVICE
CALIFORNIA JPIA
COLLECIATE PRESS
City Council Agenda Packet July 17, 2023
27 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A 6t1s12023
AMOUNT ISSUED TOCHECK NO.
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
26,498.12
4,052.00
604.80
111.07
1,125.00
385.88
1,940.1 3
1,37t.60
5,154.45
14,241.78
7.50 404.29
225.00
25.00 17.98
1,540.00
60,300.57
5,402.6t
130.00
r20.00
2,377.56
t23.75
5,856.14
t,047.36
DEPARTMENT OF HEALTH CARE SERVICES
ENVIRONMENT CONTROL PUENTE HILLS
ANTHONY GIRON
GRAINGER
GREENSCAPE MAINTENANCE SERVICES, INC.
HAAKER EQUIPMENT CO.
HACH COMPANY
HASA,INC.
HI.WAY SAIETY INC,
INTER-CON SECT]RITY SYSTEMS, INC.
KRONOS INCORPORATED
L.N. CT]RTIS AND SONS
LA VERNE CHAMBER OF COMMERCE
LA VERNE POWER EQUIPMENT, INC.
POMONA TRUCK & AUTO SUPPLY
QUALITY CODE PUBLISHING, LLC
RKA CONSULTING GROUP
SALT WORKS, INC.
TERRY'S TESTING,INC.
THREE VALLEYS MUNICIPAL WATER DISTRICT
TURBO DATA SYSTEMS, INC.
TINDERGROLTND SERVICE ALERT OF SO CAL
WEST COAST ARBOzuSTS
WESTERN WATER WORKS
728,951.0'7
10,608.51 Total LAIMPACT Demands
Total Demands $ 739,559 58
Task Force DemandsLAIMPACTLAW Enforcement
t64676
164677
t64678
l 64680
1 6468 I
164682
692.26 CBE LOS ANGELES
315.07 DIGITAL AIRWARE LLC
24.46 FEDERAL EXPRESS CORPORATION
IO5.OO SOUT}ILAND SHREDDING' INC.
1,187.52 STAPLES BUSINESS CREDIT
284.20 TRANSI,JNION NSK & ALTERNATTVE DATA
8,OOO.OO LAIENFORCEMENTOPERATIONSMULTIPLE
Total S 10,608.51
LAIMpACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities These funds are not city funds and are not available for City use outside of LAIMPACT activities
City Council Agenda Packet July 17, 2023
28 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
6t22t2023
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH TTIE CITYS PURC}IASING,/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYIVIENTS OTTIER TTTAN PAYROLL AND RELATED BENEFITS.
AMOUNT ISSUED TO DESCRIPTION
L
2. 3.
4. 5.
6. 7.
8. 9.
10. 92,386.27
90,238.03
66,500.00
30,105.07
29,491.23
23,571.52
\6,047 .53
I5,993 I3
15,480.00
14,102.00
69,091.41
STRATEGIC CONTRACTTNG SERVICES
NATIONAL AUTO FLEET GROIJP
NOBEL SYSTEMS
DELL MARKETING LP
GREENSCAPE MAINTENANCE SERVICES, INC
AAITDVAIU(
CALIFORNIA FUELS AND LUBRICANTS
OES OFFICE FURNITURE
MATRIX CONSULTING GROUP
GARCIA'S FENCE CORP,
OTHER DEMANDS
PAYROLL 5/28/23 - 6lt0l23 & 6/t/23-6lt 5/23 (LA HIDTA)
(2) FORD F150 CREW
ANNUAL ST]BSCRIPTIONS
POWEREDGE SERVERS (LA HIDTA)
JUNE 2023 MAINTENANCEAilEED ABATEMENTA4ISC. REPAIRS
BALLISTIC OUTER VESTS & CARRIERS
FUEL
OFFICE FT'RNITURE - CAPTAIN & LIEUTENANT
POLICE STAI'FING STUDY
INSTALL FENCING
$ 463,012.19
DEMANDS OF $2I,434.55 WERE PAID ON BEHALF OF LA IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS, DEMANDS OF $998,62I-13 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS, IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202. I HEREBY CERTIFY TTIAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS,
FINANCE DIRECTOR
Page I of 4
City Council Agenda Packet July 17, 2023
29 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO. AMOT]NT ISSUED TO
6t22t2023
164693
164694
164695
164696
164697
164698
r64699
164700
164701
164702
164703
164704
164706
164707
t64708
164709
1647'.10
t647tt
1647t2
164713
164714
164715
1647 t6
1647 t7
164'718
164719
164720
164721
164722
164723
164724
164725
164726
164727
164728
'164729
164730
164731
164732
164733
164734
164735
t64736
164'737
164738
164739
164740
164741
164742
164743
t64744
164745
164746
164747
164748
164749
164750
164751
164686
164687
23,571.52
82.00 95.00
r43.00
1,601.37
420.00
16,047.53
1,489.00
178.14
80.00 t 01.05
129.00
25.00 l8l.00
7,898.25
48.00 800.00
815.91
568.39
31.98 3,81 I .21
14,102.00
129.00
l,140.00
150.38
1,765.37
2,'126.08
420.00
I10.00
1,000.00
55.00 7,328.10
37.50 337.80
15,480.00
'195.00
64.82 95.00
'77.20
90,238.03
1,500.00
I 5,993. I 3
20.00 3,788. l 0
5',76.25
535.45
270.00
378.80
625.00
142.24
597.50
214.47
574. l 8
l5 I .56
103.84
2,537.50
327.14
1,127.50
7 51.55
349.99
AARDVARK
AKVILE DEFAZIO
ALYSHA WILLERT
AMABELAYALA
AT&T MOBILITY
BENTZ, MICHAEL
CALIFORNIA FUELS AND LUBRICANTS
CALIFORNIA PEST MANAGEMENT,INC.
CASA COLINA HOSPITAL
CHRISTINA JACOBO
COLLEY FORD
DAVIS COOK
DEPARTMENT OF MOTOR VEHICLES
DOMINICK, SAM
ECONOLITE SYSTEMS, INC.
ELZABETH RUDOLPH
EMPLOY AMERICA
EWING IRRIGATION PRODUCTS
FACTORY MOTORPARTS
FLUID TECH
FULLER TRUCK ACCESSORIES
GARCIA'S FENCE CORP.
GLAZE, ANDREW
GOLD COAST TOURS
GOLDEN STATE WATER COMPANY
GORM,INC.
HOLLIDAY ROCK CO.
JACQUES, MICHAEL
JUAN VILLALOBOS
JUANITA RODRIGUEZ.UB ALLEZ
KARINA CUMMINGS
KEITH L. KILMER
KIDMAN LAW LLP
LESLIE'S POOLMART, INC.
MATRIX CONSULTING GROUP
MCLAY SERVICES,INC.
MCMASTER-CARR SUPPLY CO.
MOLLY JTING
MX FACTOR
NATIONAL AUTO FLEET GROUP
NOBBS, CONNOR
OES OFFICE FURNITURE
PABON CONSTRUCTION
PARADISE EMBROIDERY & SCREEN PRINT
POSTAL ANNEX
PRISTINE I]NIFORMS
PRIYANK SHARMA
REGIONAL TAP SERVICE CENTER
BRAD SANDONA
SO CAL GAS CO
SOUTHLAND MECHANICAL. INC.
STOTZ EQUIPMENT
THOMPSON, CORY
TRILOGY MEDWASTE WEST, LLC
WAXIE SANITARY SUPPLY
WII,I,DAN
XEROX CORPORATION
YWCA SAN GABRIEL VALLEY
APPLE INC.
CHARTER COMMT]NICATIONS
Page2of 4
City Council Agenda Packet July 17, 2023
30 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOT]NT ISSUED TO
6t22t2023
463,012.19
998,623.13
21,434.55
Total Demands $ 1,483,069.87
Palroll and Employee Benefit Payments:
KENNETH CORDRAY
DELL MARKETING LP
FEDEX
JASON HUNTER
ODP BUSINESS SOLUTIONS, LLC
AMAZON CAPITAL SVCS. LVPD
BEE REMOVERS
COLLEGIATE PRESS
COMMERCIAL DOOR COMPAI.IY, INC.
GRAINGER
GREENSCAPE MANTENANCE SERVICES, INC.
INTERSTATE BATTERY INLAND VALLEY
LA VERNE CHAMBER OF COMMERCE
NOBEL SYSTEMS
POMONA TRUCK& AUTO SUPPLY
RADC,INC.
RKA CONSULTING GROUP
SOUTH COAST EMERGENCY VEHICLE
TRUBIN, VLADIMIR
WESTERN WATER WORKS
RAINA PANDIT
STRATEGIC CONTRACTING SERVICES
Total Payroll Demands
Total LA IMPACT Demands
164688
t64689
164690
164691
164692
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
294.25
30,105.07
38.01 950.00
r,073.81
910.50
128.00
49.60 735.89
213.14
29,491.23
670.72
I1,280.00
66,500.00
172.03
112.00
335.00
257.84
181.00
861 .05
1,533.95
92,386.2',7
164752
164753
164754
164755
164756
BANK DRAFT
BANK DRAFT
BANK DRAFT
BANK DRAFT
BANK DRAFT
BANK DRAFT
BANK DRAFT
BANK DRAFT
EFT
EFT
EFT
Total
Break down of standard providers and the benefits they provide Provider
EMPLOYEE FT]ND, CITY OF LA VERNE
FIDELITY INVESTMENTS #P0754
L.A. COIjNTY SHERIFF'S DEPARTMENT
}IEATHER REYES
I.INITED WAY CAMPAIGN
T]NITED STATES TREASURY
STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOO5689
STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC-457
EMPOWER TRUST COMPANY, LLC-ROTH
EMPOWER TRUST COMPANY, LLC.4OIA
PAYROLL 06 t04 t2023 -06/ t7 t2023
CHARLES SCHWAB BANK
LA VERNE FIRE ASSOCIATION
LA VERNE POLICE OFFICERS ASSOCTATION
Benefits Description
480.00
300.00
886.30
259.51
9.00 125,630.54
41,997.78
l,020.38
163,489.00
24,666.26
5,634.43
6,893.42
6t'7,982.46
4,052.97
2,987.00
2,334.08
$ 998,623.13
A.C. Newman Co.
Delta Dental
The Hartford
Health Net
Kaiser
Wage Works
US Treasury
State of Califomia
Mass Mutual A
Mass Mutual B
Accidental Death Life Insuranoe
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, unemployment insurance and child support/garnishments 40lA plan
4578 plan
City Council Agenda Packet July 17, 2023
31 CIry OF LA VERNE
REGISTER OF AUDITED DEMANDS - EK{IBIT A
CI{ECK NO. AMOLINT ISSUED TO
6t22t2023
Mass Mutual Roth Roth plan
Lincoln National Replacement Social Security plan
Fire/Police/La Verne Employee Employee Group Dues
LA IMPACT Law Enforcement Task Force Demands
164683
164685
MULTIPLE
Total
8,634.55
300.00
12,500.00
$ 21,434.5s
S
$
CITY OF PASADENA
NUWAY JANITORIAL SERVICES
LAW ENFORCEMENT OPERATIONS
LA IMPACT demands are paid from federal asset forfeiture dollars allocated to LA IMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LA IMPACT activities.
City Council Agenda Packet July 17, 2023
32 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
612912023
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/IUNDING POLICY AND HAVE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.
AMOUNT ISSUED TO DESCRIPTION
L
2. 3.
4. 5.
6. 7.
8. 9.
10. 1ss,662.2E
47,532.55
47,532.55
30.296.54
24,594.70
24,174.70
20,880. I I
18.140.81
1 8,000 00
16,852.33
270,zst.27
NATIONAL AUTO FLEET GROUP
MOTOROLA SOLUTIONS, INC.
AARDVARK
SDI PRESENCE LLC
CJPIA EXCESS POOL
GREENSCAPE MAINTENANCE SERVICES INC,
HI STANDARD AUTOMOTIVE, LLC
GENTRY BROTHERS, INC,
ROGER BASS
DEROIAN VENTURES LLC
OTHER DEMANDS
(4) NEW FORD F-l 50
RADIO REPLACEMENTS
zuFLE SHIELDSiTACTICAL VESTS/HELMET ADAPTER MOUNTS
MAY 2023 SERVICES
JUNE 2023
JUNE 2023 SERVICES/TREE TRIMMING/}VEED ABATEMENT
INSTALL EMERGENCY EQUIPMENT
REMOVE/INSTALL TO SEWER MANHOLE
CONTRACTING SERVICES. JUNE 2023 (LA HIDTA)
CONTRACTING SERVICES - JUNE 2023 (LA HIDTA)
$ 626.38s.29
DEMANDS OF $88,945,93 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS, IN ACCORDANCE WITH CIOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED CHzuSTY
FINANCE DIRECTOR
Page I of 4
City Council Agenda Packet July 17, 2023
33 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOI.]NT ISSUED TO
6t29t2023
164757 $
164759
164760
164761
164762
164763
164764
164765
164766
164767
164769
164770
16477 |
164772
164774
164776
16477',l
164778
t64779
164780
164782
164783
164784
164'785
164786
1 64788
164789
164791
164792
164793
164794
164796
164797
164799
l 64800
t64802
l 64803
164804
I 64805
l 64806
16480'7
164808
1648t0
16481 I
164812
164813
164814
t64815
164817
164818
1648r9
164820
164821
164824
164826
164827
l 64828
164829
l 64E30
I 6483 r
164832
164833
30,296.54
363.79
96.00 195.00
8,980.00
143.20
55.00 s,320.06
749.70
201.40
209.34
10.00 225.00
71.60 348.66
48.00 563.50
1,600.00
36.40 2,043.27
144 00
2t5.49
703.56
3,307.50
175.00
825.00
65.00 3,926.11
525.57
s9.43
66.92 1,900.00
290.00
18,000.00
60.00 l 8,140.8 l
2,510.12
260.00
1,569.60
14,973.33
27.84 I 08.76
48.00 l10.00
71.60 7t.60
214.80
48.00 126.80
324.13
32.13 2,000.00
1,249.50
725.43
3,760.00
3,482.03
25.00 71.60
75.00 s6.99
8,346.00
48.00 AARDVARK
AIR EXCHANGE, INC.
ALMA CHAGOLLA
AMERICAN TANK TESTINC
ELIZABETH RENEE ROMERO
ANDREW DELA CRUZ
ASHLEY REYES
ATHENS INSURANCE SERVICE, INC.
ATKINSON,ANDELSON,LOYA,RUUD & ROMO
AXON ENTERPRISE, INC.
JENNIFER BROWN
BURRO CANYON SHOOTING PARK
CALIFORNIA PEST MANACEMENT,INC.
CATHY WANG
CHARTER COMMUNICATIONS
CINDYUY
RSVP
COLD DUCK
ALYSSA CORTEZ
CPAC,INC.
CRYSTAL KNIGHT
CHRISTOPHER CUADRAS
CUSTOM WATER, INC.
D. HAUPTMANCO,INC.
D.F. POLYGRAPH
DEPARTMENT OF JUSTICE
DIANE BARNES
THE EMBLEMAUTHORITY
EWING IRRIGATION PRODUCTS
FACTORY MOTOR PARTS
JUSTINE FINN
FOAM DESIGN GROUP INC.
FRONTIER COMMT'NICATIONS
GENTRY BROTHERS, INC.
STUART HAVLICEK
HI STANDARD AUTOMOTIVE, LLC
HINDERLITER, DE LLAMAS & ASSOCIATES
IMS REFRIGERATION, INC.
INLAND EMPIRE STAGES, LTD.
INLAND VALLEY HUMANE SOCIETY
INMARK
INNOVATION AND TECHNOLOGY DEPT.
JENNIFER BANUELOS
JEREMYMERCADO
JERRY HERNANDEZ
JIA ZHOU
JOSEPH WANG
JULIETA BAUTISTA
KIEFER AQUATICS
KYOCERA DOCUMENT SOLUT]ONS WEST LLC
LA VERNE CAR WASH
LA VERNE PETTY CASH
LEACUE OF CALIFORNIA CITIES
LESLIE'S POOLMART, INC.
LIEBERT CASSIDY WHITMORE
LIFE-ASSIST
LORENA FABBRI
LORENA LARSON
LOS ANGELES COI,]NTY CLERK/REGISTRAR
THOMAS LOZANO
MAIN STREET TOURS
MARISSA TARBELL
City Council Agenda Packet July 17, 2023
34 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOLTNT ISSUED TO
612912023
164834
I 64835
I 64838
164839
164840
164841
t64842
164843
t64844
t64846
164848
164849
164852
I 64853
I 64854
l 64855
I 64856
t64857
I 64858
1648s9
I 64861
164862
164863
I 64865
164866
I 64868
164870
1648'71
r64872
164873
164874
164876
164877
164878
I 64880
16488 1
164882
164883
164884
164885
BANK DRAFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
96.00 117.83
3,6t1.20
47,532.55
5s.00
155,662.28
1,042.28
50.24 1,280.73
40.90 159.00
15,313.26
150.49
36.40 48.00
2,996.34
l10.00
535.64
8,1 15. I 6
70.00 191.66
182.72
71.60 1,335.00
24,594.70
43.36 922 s3
2,603.45
9,2s7.00
450.00
500.00
1,141.03
96.00 57.00
30.23 2,725.49
48.00 3s1.24
138.65
2,412.78
4,t15.22
873. l5
2,181.44
1,249.48
9,356.00
24,174.70
t32.28
10,964.00
20,880.1 I
3,881.96
115.27
1,380.94
8s.98
849.71
62s.00
4,250.00
260.00
289. I 8
8,994.33
7,024.sl
7,250.00
16,021.50
MAURAMONTELLANO
MCMASTER-CARR SUPPLY CO.
MORROWMEADOWS CORP
MOTOROLA SOLUTIONS, INC.
NANCYBATEMAN
NATIONAL AUTO FLEET GROUP
NORTH AMERICAN RESCUE, LLC
ODP BUSINESS SOLUTIONS, LLC
OES OFFICE FURNITURE
PARADISE EMBROIDERY & SCREEN PRINT.
PERMECO
CITY OF POMONA
JASON PROWS
DAISY PULIDO
QIAN WANG
RANCHO JANITORIAL SUPPLIES
RENATA MARTINEZ
RHINO LININGS OF ORANGE COT'NTY
INTERSTATE BILLING SERVICE INC
SAFESHRED COMPANY,INC
SAM'S CLUB/SYNCHRONY BANK
SANDERS LOCK & KEY
SARA POPE
SCMAF.SAN GABRIEL VALLEY
SDI PRESENCE LLC
THE SHERWIN-WILLIAMS CO.
SO CAL INDUSTRIES
SOUTHERN CALIFORNIA NEWS GROUP
SOUTHLAND MECHANICAL, INC.
THE COLTNSELING TEAM INTERNATIONAL
THE HABIT BURGER GRILL
TOM'S MEN'S WEAR & UNIFORMS, INC,
TRAMVO
TYLER R. CHIPOT
UPS
VERIZON WIRELESS
VIRGINIA SALCIDO
WAGEWORKS,INC.
WALTERS WHOLESALE ELECTRIC CO.
WELLS FARGO VENDOR FINANCIAL SVCS
SO CAL GAS CO
ALL STATE POLICE EQUIPMENT CO.
AMAZON CAPITAL SVCS-LVPD
CALIBER COMMERCIAL POOL SERVICE
CNICPLUS, LLC
CJPIA EXCESS POOL
COLLEGIATE PRESS
ENVIRONMENT CONTROL PUENTE HILLS
GREENSCAPE MAINTENANCE SERVICES INC.
HACH COMPANY
HAROUTL]NIAN, TODD
HASA, INC.
HI-WAY SAFETY INC.
ORANGE LINE OIL COMPANY
RKA CONSULTING GROUP
RPW SERVICES, INC.
SHADES TINTING
TIFCO INDUSTRIES, INC.
WEST COAST ARBORISTS, INC.
WITTMAN ENTERPRISES, LLC
CORDRAY ENTERPRISES, LLC
DEROIAN VENTURES LLC
City Council Agenda Packet July 17, 2023
35 CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT ISSUED TO
6t29t2023
EFT
EFT
EFT
EFT
EFT
EFT
EFT
5,450.00
13,907.08
s,100.00
I r,000.00
14,326.97
16,852 33
10,321 .30
GROUND ZERO TECHNOLOGIES LLC
LIBERTY COASTAL LLC
MARLYN PACHECO LLC
MICHAEL W. TYNES
OWSLEY ENTERPRISES LLC
ROGER BASS
STRATEGIC CONTRACTING SERVICES
Total LAIMPACT Demands
626,385.29
88,945.98
Total Demands S 715,331.27
LAIMPACT Law Enforcement Task Force Demands
164887
I 64888
I 64891
t64892
MULTIPLE
Total
700.50
8,634.55
3.891.78
67 ,719.15
8,000.00
$ 88,945.98
BANK OF AMERICA
CITY OF PASADENA
ROTORCRAFT SUPPORT, INC,
ROTORCRAFT SUPPORT, INC.
LAI ENFORCEMENT OPERATIONS
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.
City Council Agenda Packet July 17, 2023
36 City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM:
Cody A. Howing, City Engineer
SUBJECT: ADOPTION OF RESOLUTION TO DECLARE INTENTION TO ANNEX TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 11 -1, (ANNEXATION 23-1)
SUMMARY
The City Council approved Final Tract Map No. 83353 (Brandywine), located at 3717 Fruit Street on June 6, 2022. The map and related project were conditioned to complete annexation into the City’s Community Facilities District (CFD) No. 11 -1. Pursuant to the Mello-Roos Community Facilities Act of 1982, adoption of a R esolution of I ntention is required to initiate the annexation process.
NOTE: Council Member Johnson will declare a conflict of interest and abstain from the voting on this matter, because he owns property within 500’ of the proposed annexation area.
RECOMMENDATION
Adopt the attached Resolution No. 23-44 titled, “A RESOLUTION OF THE CITY COUNCIL,
CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 11-1 OF
THE CITY OF LA VERNE AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN TO FINANCE CERTAIN FIRE SERVICES,” declaring the City’s intention to annex Lot 1 of Tract Map No. 83353 (“11-1 Annexation Area No. 23-1”) into CFD No. 11 -1 of the City of La Verne and to set the public hearing for August 21, 2023, at 6:30 p.m. in the Council Chambers during the regular meeting of the City Council.
DISCUSSION
In 2011 the La Verne City Council adopted Resolution No. 11- 18 to declare intention to establish CFD No. 11- 1. At the May 2, 2011, meeting of the City Council, balloting was completed and Resolution 11- 31 was adopted to form and establish CFD No. 11- 1.
Ordinance No. 1023 was later adopted establishing the rate and method of apportionment for CFD No.11-1.
During the planning and development stages of CFD No. 11-1, it was anticipated that vertical construction would likely increase within the City as it allows for greater density.
In that review process, the La Verne Fire Department identified Standard No. 1710 of the National Fire Protections Association as recommending a minimum aerial ladder truck staffed with four firefighters as part of a total response effort of including 15 f irefighters for a first alarm structure fire. P rior to the CFD No. 11- 1 establishment, the City’s Fire City Council Agenda Packet July 17, 2023
37 Department was deploying ten firefighters and relying on assistance from LA County Fire for the remainder of the staffing needs.
Further analysis conducted prior to the formation of the CFD No. 11- 1 identified that to respond with the recommended staffing and equipment, annual costs for that service would be approximately $2.2 million on an annual basis in 2011 dollars.
This noted budget impact to provide the subject emergency services was identified during the City’s 2007 strategic Planning Workshop and thus the establishment of a CFD for this service was recommended. The CFD would result in the levy of a special tax on the qualifying projects and properties to aid in supporting the otherwise special benefit provided by the recommended emergency service equipment and personnel.
The projects that met the criteria for the additional services include buildings that exceed three stories or 35 feet in height or require fire flow of 3,499 gallons per minute (GPM).
These qualifying buildings pose added challenges for the Fire Department to protect as well as respond to.
The project located at 3717 Fruit Street is comprised of 50 interlocking townhomes spread across seven buildings. All seven of the buildings meet the required criteria for the noted Fire Department services intended for CFD No. 11- 1 to assist in supporting the costs.
Currently the site is a single parcel identified as Lot 1 of Tract Map No. 83353. As construction continues to progress towards completion and once the project’s Condominium Map is recorded, the specific units and the respective assessment w ill be assigned to the new assessor parcel numbers created.
FISCAL ANALYSIS
Costs associated with the annexation of Lot 1 in to CFD No. 11- 1 as described on Tract Map 83353 are the burden of the project applicant.
As approved on June 19, 2023, the Fiscal Year (FY) 2023-24 CFD No. 11-1 Special Tax Levy rate is $0.6184 on a per square foot basis for buildings that have been issued final occupancy by the City, or $0.3092 for buildings that have been permitted for construction.
The project located at 3717 Fruit Street has units that vary from 1,243 SF to 1,618 SF.
The respective full annual assessment for the units would range from $768.67 to $1,000.57 if applying the FY 2023- 24 full rates to the project. If the full rate was to be applied to the 50 units within the project, the project is estimated to generate $44,929.73 annually in 2023 dollars. Given the current status of the buildings as being permitted for construction, the actual rate levied will be 50% of the full rate for a FY 2023- 24 total assessment of $22,464.87. Based on current construction progression it’s anticipated that the full project will be completed during FY 2023-24 and thus assessment for the FY 2024-25 tax roll is likely to be levied at the occupied rate as adjusted by the future Consumer Price Index (CPI) rate not to exceed 3% annually.
City Council Agenda Packet July 17, 2023
38 For the parcels currently on the tax roll for CFD No. 11-1 the projected revenue generated for FY 2023-24 is estimated to be $177,059.67. This proposed annexation will contribute an increase of approximately 26% in assessable square footage in the CFD No. 11- 1.
While the current revenue projections from the assessable land subject to the CFD N o. 11-1 is well below the $2.2 million budget impact, the proposed annexation of 3171 Fruit Street further assists in offsetting the costs of the recommended equipment and staffing.
ENVIRONMENTAL ANALYSIS
Not applicable
LEGAL REVIEW
The City Attorney has reviewed the item.
ATTACHMENTS
1. Resolution No. 23-44
2. Annexation Map No. 23-1 Community Facilities District No. 11-1
City Council Agenda Packet July 17, 2023
39 RESOLUTION NO. 23-44
A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 11 -1 OF
THE CITY OF LA VERNE AND TO AUTHORIZE THE LEVY OF SPECIAL
TAXES THEREIN TO FINANCE CERTAIN FIRE SERVICES
WHEREAS, the City Counci
l of the City of La Verne, California, (the
“Council”), as the legislative body of Comm unity Facilities District No. 11 -1 (the “District” or “CFD No. 11-1"), has previously initiated the proceedings pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”), Chapter
2.5 (commencing with Section 53311) of Part 1 of Division 2 of Title 5 of the California Government Code, for the formation of the District, has held public hearings, conducted elections and received a favorable vote from the qualified electors of the District relating to the levy of a special tax in the District, and authorized pursuant to the terms and provisions of the Act; and WHEREAS, this Council, auth
orized by Section 53340 of the California
Government Code, has adopted Ordinance No. 1023 authorizing the levy of special taxes and established the rate and method of apportionment in such Community Facilities District; and
WHEREAS, the services pr
ovided by the District include fire and
suppression and prevention services, including but not limited to the cost of personnel, equipment and apparatus necessary to meet the increased demand for such services resulting from new development within the CFD No. 11-1; and WHEREAS, the existing terr
itory includes various developments located
within the jurisdictional boundaries of the City of La Verne that meet the criteria of the established District including buildings of three or more stories, or exceeding a height of thirty-five feet, or requiring fire flow of 3,499 GPM or other required GPM City Council Agenda Packet July 17, 2023
40 fire flow amount as m
ay be designated in the future by the Insurance Service Office (ISO); and
WHEREAS, the Council has det
ermined pursuant to Section 53339.2 of the
Act that public convenience and necessity require that territory be added to the CFD and at this time desires to initiate proceedings to annex additional areas within the jurisdictional boundaries of the City of La Verne into CFD No. 11-1 pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982”, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California for the purpose of financing certain fire services.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of La Verne as follows:
Section 1. That the above recitals are all true and correct.
Section 2. The proposed area of annexation into CFD No. 11-1 includes that area described as Lot 1 of Tract Map 83353 as recorded in the County of Los Angeles, Map Book 1435, Pages 37 and 38. The exterior boundaries of the area to be annexed (“ 11-1 Annexation Area No. 23 -1”) are hereby specified and described to be as shown on that certain map now on file in the office of the City Clerk entitled “Annexation Map No. 23-1 Community Facilities District No. 11 -1 (Fire Services)” which map indicates by a boundary line the extent of the territory included in Annexation Area No. 23-1 and shall govern for all details as to the extent of Annexation Area No. 23-1 . On the original and one copy of the map of such Annexation Area No. 23-1 on file in the City Clerk’s office, the City Clerk shall endorse the certificate evidencing the date of adoption of this Resolution. The Assistant City Clerk shall file the original of such map in her office and, within fifteen (15) days after the adoption of this Resolution, the City Clerk shall file a copy of such map so endorsed in the records of the County Recorder, County of Los Angeles, State of California.
City Council Agenda Packet July 17, 2023
41 Section 3. It is the intention of the City Council to finance certain types of fire services that are in addition to those provided in the territory within Annexation Area No. 23-1, prior to the annexation of Annexation Area No. 23 -1 into the CFD and do not supplant services already available within the territory proposed to be annexed into the CFD, the costs of administering the levy and collection of the Special Tax and all other costs of the levy of the Special Tax, including any foreclosure proceedings, legal, fiscal, and financial consultant fees, election costs, and all other administrative costs of the tax levy. The annexation of Annexation Area No. 23-1 will not result in any change to the special tax rates levied in CFD No. 11-1 prior to such annexation. The Special Tax is apportioned to each parcel on the foregoing basis pursuant to Section 53325.3 of the Act. A general description of the fire services to be financed is as follows:
Fire suppression and prevent
ion services, including but not limited to the
cost of personnel, equipment and apparatus necessary to meet the increased demand for such services resulting from the development within CFD No. 11-1.
Section 4. It is hereby further proposed that, except where funds are otherwise available, a special tax sufficient to finance such services (the “Special Taxes” and as defined in Exhibit A) and related incidental expenses authorized by the Act, secured by recordation of a continuing lien against all non -exempt real property in CFD No. 11- 1, will be levied annually within the boundaries of Annexation Area No. 23-1 to CFD No. 11-1. For further particulars as to the rate and method of apportionment of the proposed Special Taxes, reference is made to Exhibit A which sets forth in sufficient detail the method of apportionment to allow each landowner or resident within t he territory of the CFD No. 11- 1 annexation area to clearly estimate the maximum amount they will have to pay for such services. The conditions under which the obligation to pay the Community Facilities Special Tax may be permanently satisfied may, at the s ole discretion of the City Council, acting as the legislative body of CFD No. 11- 1, be set forth and established by resolution thereof.
Resolution No. 23-44
City Council Agenda Packet July 17, 2023
42 The maximum Special Tax applicable to a parcel as set forth in Exhibit A, is specified as a dollar amount which shall be calculated and established not later than the date on which the parcel is first subject to tax, and such amount shall not be increased over time by an amount in excess of 2 percent per year. Under no circumstances will the Special Tax to be levied against any parcel be increased as a consequence of delinquency or default by the owner of any other parcel or parcels within the proposed Annexation Area No. 23-1.
The Special Taxes herein authorized, to the extent possible, shall be collected in the same manner as ad valorem property taxes or in such other manner as this City Council or its designee shall determine, including direct billing of the affected property owners. Such Special Taxes shall be subject to the same penalties, procedure, sale and lien priority in any case of delinquency as applicable for ad valorem taxes. Any Special Taxes that may not be collected on the County tax roll shall be collected through a direct billing procedure by the District.
Section 5.
A public hearing (the “Hearing”) on the annexation of
Annexation Area No. 23-1 into CFD No. 11-1 and the proposed rate and method of apportionment of the Special Tax shall be held on August 21, 2023 at 6:30 PM or as soon thereafter as practicable, at the chambers of the City Council located at 3360 “D” Street, La Verne, California.
Section 6.
At the time and place set forth above for the hearing, any interested person for or against the annexation of Annexation Area No. 23-1 to CFD No. 11-1 or the levying of special taxes within the proposed Annexation Area No. 23-1 will be heard.
Section 7. The Assistant City Clerk is hereby directed to publish a notice (“Notice”) of the Hearing pursuant to Section 6061 of the Government Code in a newspaper of general circulation published in the area of the CFD 11- 1 and proposed Annexation Area No. 23-1. In addition, the Notice of Public Hearing shall be mailed, postage prepaid, to each property owner within the boundaries of existing CFD No. 11-1 and the proposed area to be annexed; such mailing to the property owners shall be to the address as shown on the last equalized roll.
S
uch
Resolution No. 23-44
City Council Agenda Packet July 17, 2023
43 mailing shall be complet ed at l east fifteen (15) days prior to the d ate set f or the public hearing.
Section 8. If, following the public hearing described in the section above, the City Council determines to annex said Annexation Area No. 23-1 described as Lot 1 of Tract No. 83353 ( and depicted in the boundary map on file in the City Clerk’s Office) into CFD No. 11-1, the City Council shall submit the question to the qualified electors of CFD No. 11-1 and Annexation Area No. 23-1. If at least twelve (12) persons, who need not necessarily be the same twelve (12) persons, have not been registered to vote within the CFD 11 -1 for each of the ninety (90) days preceding the close of the public hearing, the votes shall be registered by the landowners of the CFD No. 11- 1 with each voter having one (1) vote. If at least twelve (12) persons, who need not necessarily be the same twelve (12) persons, have not been registered to vote within the Annexation Area N o. 23-1 for each of the ninety (90) days preceding the close of the public hearing, the votes shall be registered by the landowners of the Annexation Area No. 23-1 with e ach voter having one (1) vote.
If following the public hearing described in the section above, Annexation Area No. 23 -1 is annexed into CFD No. 11- 1, and the City Council proposes to levy the Special Taxes within the annexed area, the City Council shall su bmit the question to the qualified electors of Annexation Area No. 23-1. If at least twelve (12) persons, who need not necessarily be the same twelve (12) persons, have not been registered to vote within the Annexation Area for each of the ninety (90) days preceding the close of the public hearing, the votes shall be registered by the landowners of the Annexation Area with each voter having one (1) vote.
A successful election relating to the Special Taxes authorization shall, as applicable, also establish the appropriations limit as authorized by Article XIIIB of the California Constitution as it is applicable to this CFD No. 11-1 .
Resolution No. 23-44
City Council Agenda Packet July 17, 2023
44 Section 9. The Mayor shall sign and the Assistant City Clerk shall attest to the passage of this resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED t
his 17th day of July 2023 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tim Hepburn
Mayor
ATTEST:
Lupe Estrella, Assistant City Clerk
I hereby certify that the f
oregoing Resolution No. 23-44 was duly and
regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 17th day of July 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lupe Estrella, Asst. City Clerk
City Council Agenda Packet July 17, 2023
45 City Council Agenda Packet July 17, 2023
46 City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM:
Cody A. Howing, City Engineer
SUBJECT: AWARD OF CONTRACT FOR 2022-2023 CDBG SIDEWALK REPAIR
PROJECT
SUMMARY
The Public Works Department recently solicited bids for sidewalk repairs within the area bounded by 8 th Street, Bonita Avenue, D Street , and White Avenue. The planned improvements include demolition and replacement of lifted or damaged sidewalk, and construction of accessible curb ramps. The project was advertised on June 9th and June 16th, 2023, with bid proposals received and opened via electronic platform “Planet Bids” on June 27, 2023.
RECOMMENDATION
It is recommended that the City Council a dopt Resolution No. 23-45, awarding a public works contract to TVR Construction Engineering LLC., the lowest, most responsible bidder, in the amount of $65,600.00, authorize the City Manager to execute the contract, and authorize the Public Works Director to issue change orders not exceeding 25% of the construction budget.
DISCUSSION
On June 27, 2023 , eight sealed bids were opened for the 2022- 2023 C ommunity Development Block G rant (CDBG) Sidewalk Repair Project. The work consists of furnishing all necessary materials, labor, tools, equipment , and services to remove and replace damaged or lifted sidewalk panels and construct accessible curb ramps.
Following is a summary of the bid results:
BIDDER TOTAL
TVR Construction Engineering LLC $65,600.00
Hardy and Harper Inc. $80,400.00
FS Construction Inc. $84,000.00
CT&T Concrete Paving $95,500.00
LCR Earthwork & Engineering Corp. $105,000.00
We R Builders Inc. $116,193.00
CJ Concrete Construction Inc. $117,400.00
Her-Con Construction Services Inc. $191,960.22
The engineer’s estimate for the project was $110,000.00. As noted in the prior summary of bids submitted, the bids ranged from $65,600.00 to $191,960.22. Staff has evaluated City Council Agenda Packet July 17, 2023
47 the bid of the apparent low bidder and found TVR Construction Engineering LLC. to be the lowest, most responsible, and responsive bid of the eight received. The firm has recently completed projects of similar scope in Montclair, Ontario, La Canada Flintridge, and Riverside. Staff have also verified the Contractor’s license as active with the State Contractor License Board.
The proposed improvements are intended to enhance usability for pedestrians in the area. The project will notably address two curb ramps located on the east side of the intersection of D Street and 8
th Street to eliminate architectural barriers and improve accessibility at the existing marked school.
Due to the favorable pricing submitted by TVR Construction Engineering LLC, staff is requesting that City Council extend the typical contingency allowances from 10% to 25% to increase the quantity of work covered by this contract. The repair locations that will be added to the project scope have been identified by Public Works staff as part of the preparation work to develop the base scope list bid on and are in the near vicinity of the project location. By extending the contract amount to an additional 25% above the bid price, the City can address additional areas considered for repair and further leverage the “economy of scale” to maintain and improve the City facilities in a cost-effective manner.
FISCAL ANALYSIS
The Fiscal Year 2023-24 Adopted Budget includes appropriations of $100,000 within the Community Development Block Grant (CDBG) fund for this project. This amount adequately covers the bid cost of $65,600 and allows for a 25% contingency of $16,400.
Thus, the total project cost amounts to $82,000.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt from the California Environmental Quality Act, Section 15301 Existing Facilities, and City of La Verne environmental guidelines.
LEGAL REVIEW
The City Attorney has reviewed the item and the approved to form standard agreement.
ATTACHMENTS
1. Resolution No. 23-45
2. Agreement
City Council Agenda Packet July 17, 2023
48 RESOLUTION NO. 23-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY
OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING EXECUTION OF A
PUBLIC WORKS CONTRACT WITH TVR CONSTRUCTION ENGINEERING, LLC FOR THE 2022-2023 CDBG SIDEWALK REPAIR PROJECT.
WHEREAS, the City Council of the City of La Verne, County of Los Angeles, State of California, has heretofore advertised for bids for the construction of a public works project; and,
WHEREAS, said bids have been opened at the time designated and considered by the City Engineer of the City of La Verne; and,
WHEREAS, said City Engineer has recommended to said City Council that the bid of TVR Construction Engineering LLC
in the amount of $65,600.00 is in accordance
with plans, specifications and other data incidental to the obtaining of bids for such improvements, is the lowest and best responsible bid and should be accepted by the City Council; and,
WHEREAS, said bid has now been considered by the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. That said City Council does hereby find and determine that the bid of said Contractor is the lowest and best responsible bid for the construction of said project.
Section 2. That the contract for the construction of said project, as set forth, is in accordance with the plans, specifications and other data, and the same is hereby awarded to said Contractor subject to the following conditions:
a. That said Contractor execute and deliver an appropriate con tract covering said work;
City Council Agenda Packet July 17, 2023
49 b. That the form of said contract shall be approved by the City Attorney for the City of La Verne;
c. That said Contractor post with the City of La Verne appropriate bonds covering Faithful Performance, and Labor and Materials, both in the amount of the contract, as required by said specifications; and, d. That said Contractor provide the City of La Verne with certificates of insurance naming the City and the Engineer as additional insured in accordance with the contract documents.
Section 3. That the Mayor and City Clerk are hereby authorized on behalf of the City of La Verne to enter into a contract with said Contractor, for the construction of said project as set forth and in accordance with plans, specifications and other data therein referred to.
Section 4. That said City Council does hereby find and determine that this project is categorically exempt from the California Environmental Quality Act, Section 15301 – Existing Facilities, and the City of La Verne environme ntal guidelines and affirms the State’s determination of a Categorical Exclusion under NEPA, 23 CFR 771.117(c): activity (c)(4)
Section 5. That the Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 17h day of July, 2023.
Mayor Tim Hepburn
ATTEST:
Lupe Gaeta Estrella, Assistant City Clerk
City Council Agenda Packet July 17, 2023
50 I, Lupe Gaeta Estrella, Assistant City Clerk of the City of La Verne, Do HEREBY CERTIFY that Resolution No. 23-45 was duly passed and adopted by the said City Council at a meeting of the said Council held on the 17th day of July, 2023 and passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lupe Gaeta Estrella, Assistant City Clerk
City Council Agenda Packet July 17, 2023
51 AG EEMENT
THIS AGREEIYIE}IT madc and entud ints es rof
ftF CrtY of Ia Verne,ffim-*rffiffi
hr*iffi dr oalled'€ortractor'"zwr
'Uuma,
by und betureen
ConStIo,{qE
wfiNE$SElffi: That the pesti*s tffi€fro do rrrrtually.dgr€e as follows:
ARTICLB I: Fon and in considsation of tIrc payrnsnls and agreeOents heneinafter me'lrtioned to be rde and pcrformcal by seid oumer, $4id curractor egrE8s-with said owuar to perfsrm and oorylete in u, *ont*il*id--r*; dl#trffifr-*ai u" o**urr $peoifications @titl'd:
2021li2, PRo'rECT
in apooriranoc witr the specifrcatiorrs and Drawinp'thereof, to firnish at his orvn enryeuse all Inbor, materints,.ffiil*, toorst
"uppfi;;G;f'[-*;utiltiut'
mo.t and insurarcE' pumits
md se,*riees n*r***i.v ttr'reforE, **p;';il-mrturioti, tqrip-*t lod ttryys as may be stipulatcd in said .#'o#[r"r;;-i#rh"Jd*ia o*;, itia to do wervthine requir€d bv t[Grr".t ami G u"id Spec'ificariors and r]r'autinp'
AIIII.LE II: For furnishing all $aid lstor' maerials', quipment' tools' and sen'ices' fiImishiig md rcEoving alt plart, temporary rtffil *if, itif *"b'""t' and doing evuyfting required by this et#*t inA t[r.,"ia Specincations *O=ffi*iod'; also for all loss 'nd &n'se misitrs *rlifiIifrii rfi!&;i;ffiti* or-fiom the action of tk elemen*' or from any *f*ru;'ffi*ld* .fri.,b ;y-*#-d*i,g trru-pr**rtin" of the urosk rrntil its ssc.pffice uv saiaffiffiftra ;iffi"r;#d;*';; conectEd wirh the wortc; atso fiff alr exp.nsec rerulting iiou, ry ,*;ffi; * Jioooto'ial-i sf*otft' **ry as in the said Specificatius ,rr r"p*rrly ,Iprhg ff;ffit by *lO O.'*t uoa foi comiletiog the work in accorrdance with ihe requiremeuu.f ffi-ie*ih.1tio*'-a'or*'i"gs as direted by the EneiE€Er, said orrner will iry uno ruia'6L"[i1rru r*"i*, in ft* conpflsafon thsraforE ffit<tl DErnEd in 6e Proposel'
ARTI.T,E ,,L Ths oumerhereby employs said contractor to prform the wort accorrtlingto the resms of ftis egrEsilant for prrc{,q #il;#'ffi;t"i' A----;** 9 ryI the same at tts ti,n, itr tu" ,oaooo, "J "n"",p *"arffi;#J& i" in? ttif,Sp*in{triop; and th said oarties for tlrenrsclves, their r,qry, "*u*irtil,
J*ioi'**" and assigns' do hereby
ieFE to the tufl p*fffince of th; tsvenauts hcreitr contained' ARTICLEIV:ThaNotictilnYitinglids'InstrrtioutoBiddss'Proposal'InttxurationRcsdrcd of Biddn, rre c,;erar conditious, sp;ril;,il;;r*-;* ilhttil specifications' Drawinss' md art Add'rds o;"d by ttr-cqufit#;* ,n" m*ir,oipnioi to the qening of bids' area hereby *"*ifuA *a t*At put of this Agreememt'
LLC
ll
City Council Agenda Packet July 17, 2023
52 AGREEililENf (continued)
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IN Wm{lE$s WHEBEOF, ilrc parties hcrEto have s$Isd this contact to be executed as of the rhy audywfirgt above written
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10 City Council Agenda Packet July 17, 2023
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City Council Agenda Packet July 17, 2023
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City Council Agenda Packet July 17, 2023
55 City Council Agenda Packet July 17, 2023
56 City Council Agenda Packet July 17, 2023
57 City Council Agenda Packet July 17, 2023
58 City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM: Candice Bowcock, Principal Planner
SUBJECT: AFFORDABLE HOUSING AGREEMENT – 2109 WHITE AVENUE
SUMMARY
The City Council is asked to consider an “Agreement Creating Affordable Housing Covenants” for 2109 White Avenue, a 17-unit, multi-family residential project. City staff and representatives of MW Investment Group, LLC have come to an agreement to satisfy the condition of approval for the project to provide an affordable housing agreement.
RECOMMENDATION
It is recommended that the City Council approve an Agreement Creating Affordable Housing Covenants for 2109 White Avenue.
DISCUSSION
The Development Review Committee approved a 17-unit multi-family residential project in May of 2021. The site is 24,500 square feet in size and is located at the northwest corner of First Street and White Avenue. The approved project consists of 17 units ranging in size from 1,351 square feet to 1,911 square feet, including 12, three- bedroom units, four, two-bedroom units, and one, four-bedroom unit.
The Old Town La Verne Specific Plan requires that at least 15% of all residential development in Old Town is devoted as affordable to provide housing to La Verne resident’s varied income levels . The requirement of providing 15% of the 17 units for affordable housing was a condition of approval of the project. Of this percentage, forty percent (40%) must be occupied by families of very low -income. For the proposed development, three affordable units are required, one of which must be very low income; the other two units will be for moderate income. These affordability requirements will be in effect for a period of 55 years following issuance of a certificate of completion for the Project.
The agreement outlines the process of reviewing applicants for the units as well as other administrative requirements.
FISCAL ANALYSIS
Not applicable.
ENVIRONMENTAL ANALYSIS
Not applicable.
City Council Agenda Packet July 17, 2023
59 LEGAL REVIEW
This report and the attached Agreement were reviewed by the City Attorney.
ATTACHMENTS
- Agreement Creating Affordable Housing Covenants
Coordinated With:
Kimberly Barlow, City Attorney
City Council Agenda Packet July 17, 2023
60 OFFICIAL BUSINESS
Document entitled to free
recording per Government
Code Section 6103
Recording Requested by and When
Recorded Return to:
CITY OF LA VERNE
3660 D Street
La Verne, California 91750
Attn: City Manager
Space above this line for Recorder’s use only
AGREEMENT CREATING AFFORDABLE HOUSING COVENANTS
(INCLUDING RENTAL RESTRICTIONS)
THIS AGREEMENT CREATING AFFORDABLE HOUSING COVENANTS
(INCLUDING RENTAL RESTRICTIONS) (“Agreement”) is entered into as of July 17, 2023 by and between the CITY OF LA VERNE a municipal corporation (herein referred to as “City”) and MW INVESTMENT GROUP, LLC a California limited liability company (herein referred to as “Owner”).
A. Owner owns fee title to that certain real property (the “Property”) located in the City of La Verne, County of Los Angeles, State of California, commonly known as 2109 White Avenue and 2467 First Street and legally described on Exhibit A attached hereto and incorporated herein.
B. Owner is developing a 17 unit multi-family apartment building on the Property (the “Project”).
C. The Property is within the boundaries of the Old Town La Verne Specific Plan the “Specific Plan”);
D. The requirement of the Specific Plan condition number 10 of the conditions of approval for the Project provides: “At least 15% of the units shall be deed restricted and recorded to the Property to be available for affordable housing cost to, and occupied by, persons or families of low or moderate -income. The restrictions must be reviewed and approved by the City A ttorney prior to the issuance of building permits. Of these, 40% must be available at affordable housing cost, and occupied by persons or families of very low-income.“
City Council Agenda Packet July 17, 2023
61 E. This Agreement is entered into in satisfaction of condition number 10 by placing affordable housing rental restrictions on three (3) of the units developed by Owner (herein referred to as “Program Units”). One of the 2 or 3 bedroom units is to be rented at affordable housing cost to a very low-income household (herein referred to as “Very Low-Income Unit”), and two of the 2 or 3 bedroom units are to be rented at affordable housing cost to moderate income households (herein referred to as “Moderate-Income Units”).
NOW, THEREFORE, for valuable consideration, receipt of which is hereby acknowledged, CITY AND OWNER AGREE AS FOLLOWS:
1. Use of the Property. Owner, on behalf of itself and its successors, assigns, and each successor in interest to Owner's interest in the Property or any part thereof, hereby covenants and agrees as follows:
(A) The Property shall be used solely for residential rentals.
(B) The Moderate- Income Units are reserved for households whose Gross Household Income does not exceed one hundred twenty percent (120%) of area median income for Los Angeles County, adjusted for household size, and those units shall be rented at an Affordable Rent to Moderate-Income Households.
(C) The Very Low Income Unit is reserved for a household whose Gross Household Income does not exceed fifty percent (50%) of area median income for Los Angeles County, adjusted for household size, and that unit shall be rented at an Affordable Rent to a Very Low-Income Household.
(D) The Program Units and the Affordable Rents currently applicable (for the year 2022), and subject to change on an annual basis, are set forth in the Schedule of Affordable Rents attached to this Agreement as Exhibit “B”.
(E) The maximum incomes of residential tenants eligible to rent the Units shall be determined on the basis of the area m edian income for Los Angeles County published approximately annually by the California Department of Housing and Community Development pursuant to Section 50093 of the California Health & Safety Code (or successor statute).
(F) The maximum monthly rent, including a reasonable utility allowance as determined by the annual Los Angeles County Development schedule (for the type of utilities provided), that may be charged to tenants shall be calculated as follows:
(i) For the Moderate -Income Units the product of 30 percent times 110 percent of the area median income adjusted for household size appropriate for the unit. In addition, for those moderate -income households whose gross incomes exceed 110 percent of the area median income adjusted for City Council Agenda Packet July 17, 2023
62 household size, afford able rent may not exceed 30 percent of gross income of the household.
(ii) For the Very Low-Income Unit, the product of 30 percent times 50 percent of the area median income adjusted for household size appropriate for the unit.
(G) Should the 17-unit project be converted into a for-sale condominium project and the Owner desires to sell the Program Units, the City and Owner shall use commercially reasonable efforts to amend this Agreement or enter into a new agreement allowing for the same number of Program Units to be sold at the same affordability levels rather than rented.
2. Enforcement of Covenants.
A. The City shall have the right, but not the obligation, to monitor and enforce the covenants contained in this Agreement. Those covenants relating to use of the property contained in paragraph 1 of this Agreement may additionally be enforced by a resident of a Program Unit, a residents’ association with members who reside in one or more Program Units, a former resident of a Program Unit, an applicant or a person on an affordable housing waiting list seeking to enforce the covenants or restrictions with regard to a Program Unit if the applicant or person on the waiting list is of low or moderate income, is able and willing to occupy the Program Unit and was denied occupancy due to an alleged breach of the covenant or restriction.
B. Owner covenants that it shall comply with any monitoring program set up by City to enforce said covenants. In complying with such monitoring program, Owner or its agent shall prepare and submit to City an occupancy report, financial information and income verification documents for each tenant of a Program Unit, and all supporting documentation, on forms provided by Owner, annually, setting forth the required information for the preceding year. On an annual basis (every January) Owner or its agent shall additionally submit to City evidence of each tenant's continuing eligibility for the Program Units, as provided herein.
1. Certification Requirements. Owner shall submit, at Owner’s expense, a written summary of the income, household size and rent payable by each of the tenants of the Program. Owner shall obtain, or shall cause to be obtained by the Property Manager, an annual certification from each household renting or leasing a Program Unit demonstrating that such household is, as appropriate, a 120% AMI Moderate Income Household or a 50% AMI Very Low -Income Household, as appropriate, and meets the eligibility requirements established for the Program Unit.
Owner shall verify, or shall cause to be verified by the Property Manager, the income certification of each tenant household. In order to comply with this section, Owner shall submit to City any and all tenant income and occupancy certifications and supporting documentation required, as applicable, as may reasonably be requested by City.
City Council Agenda Packet July 17, 2023
63 2. Verification of Income of New and Continuing Tenants .
Owner shall verify the Annual Income and information provided in the income certification of the proposed tenant as set forth below.
3. Owner shall verify the income of each proposed tenant of the Program Units pursuant to the Tenant Selection Covenants set forth above, and by at least one of the following methods as appropriate to the proposed tenant:
(a) obtain two (2) paycheck stubs from the person’s two (2) most recent pay periods.
(b) obtain a true copy of an income tax return from the person for the most recent tax year in which a return was filed.
(c) obtain an income verification certification from the employer of the person. (d) obtain an income verification certification from the Social Security Administration and/or the California Department of Social Services if the person receives assistance from such agencies.
(e) obtain an alternate form of income verification reasonably requested by City, if none of the above forms of verification is available to Owner.
4. Verification regarding Eligibility of New Tenants. Owner shall retain documentation regarding the eligibility of each new tenant household, including that each such household satisfied the applicable priorities set forth in this agreement.
5. Non-Qualifying Household. If, upon recertification of the income of a tenant, Owner determines that a former 50% AMI Very Low Income Household has an Adjusted Income exceeding the qualifying income for a 50% AMI Very Low Income Household, or a former 120% AMI Moderate Income Household has an Adjusted Income exceeding the qualifying income for a 120% AMI Moderate Income Household, then such tenant shall be permitted to continue to occupy the Affordable Unit and such tenant's Affordable Rent may be increased to one -twelfth (1/12) of thirty percent (30%) of the household's actual income, adjusted for Assumed Household Size, upon ninety (90) days’ written notice to the tenant. The unit will continue to be classified as a Program Unit for no longer than one year, at which time, subject to applicable law, rules and regulations, Owner shall cause the non-qualifying household to vacate the unit at which time Owner shall re-rent the unit to a qualifying household of the appropriate income level, or in the alternative (during the one year period), the next 2 or 3 bedroom unit that is available for rent shall be rented to a qualifying household of the appropriate income level to meet the requirements herein.
City shall review such reports within thirty ( 30) days of recei pt for certification of continuing affordability of Program Units and eligibility of tenants. Owner shall pay such costs associated with said monitoring and enforcement efforts as required by the City.
City Council Agenda Packet July 17, 2023
64 3. Non-Discrimination. Owner herein covenants by and for itself, its heirs, executors, administrators and assigns, and all persons claiming under or through them, and this Agreement is made and accepted upon and subject to the following conditions: There shall be no discrimi nation against or segregation of any person or group of persons, on account of any basis listed in subdivision (a) or (d) of Section 12955 or Section 12955.2 of the Government Code, in the sale, lease, sublease, transfer, use, occupancy, tenure, or enjoyment of the Program Units, nor shall the transferee itself or any person claiming under or through him or her, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy, of tenants of the Program Units.
4. Maintenance of the Property . Owner, its successors and assigns, shall maintain the Improvements on the Property in an aesthetic and sound condition, reasonable wear and tear excepted and shall maintain the Pr ogram Units with the same level of services as are applied to the other dwelling units on the Property. This standard for the quality of maintenance of the Property shall be met whether or not a specific item of maintenance is listed below. However, representative items of maintenance shall include frequent and regular inspection for graffiti or damage or deterioration or failure, and immediate repainting or repair or replacement of all surfaces, fencing, walls, equipment, etc., as necessary; emptying of trash receptacles and removal of litter; sweeping of public sidewalks adjacent to the Property, on-site walks and paved areas and washing-down as necessary to maintain clean surfaces; maintenance of all landscaping in a healthy and attractive condition, including trimming, fertilizing and replacing vegetation as necessary; cleaning windows on a regular basis; painting the buildings on a regular program and prior to the deterioration of the painted surfaces; conducting a roof inspection on a regular basis and maintaining the roof in a leak-free and weather- tight condition; maintaining security devices in good working order. In the event Owner, its successors or assigns fails to maintain the improvements in accordance with the standard for the quality of mainte nance, City or its designee shall have the right but not the obligation to enter the Property upon reasonable notice to Owner, correct any violation, and hold Owner, or such successors or assigns responsible for the cost thereof, and such cost, until paid, shall constitute a lien on the Property.
5. Covenants Running with the Land. All conditions, covenants and restrictions contained in this Agreement shall be covenants running with the land, and shall, in any event, and without regard to technical clas sification or designation, legal or otherwise, be, to the fullest extent permitted by law and equity, binding for the benefit and in favor of, and enforceable by City, its successors and assigns, against Owner, its successors and assigns, to or of the Property or any portion thereof or any interest therein, and any party in possession or occupancy of said Property or portion thereof. City shall be deemed the beneficiary of the covenants, conditions and restrictions of this Agreement both in its own right and for the purposes of protecting the interests of the community.
The covenants, conditions, and restrictions shall run in favor of the City without regard to whether the City has been, remains, or is an owner of any portion of the Property or interest therein. Except as provided in the preceding sentence and in Section 2(A) of this Agreement, the covenants, conditions and restrictions contained in this Agreement shall not benefit nor be enforceable by any owner of real property within or outside the Project area nor any person or entity having any interest in any such real property, except the City.
6. Assignment. Commencing on the Effective Date and throughout the Affordability Period, Owner shall not make any total or partial sale, transfer, conveyance, assignment or City Council Agenda Packet July 17, 2023
65 subdivision of the Property, or any part thereof (collectively referred to herein as a “Transfer ”), without concurrently assigning to such transferee, and causing suc h transferee to assume, all of Owner's rights, powers, duties and obligations under this Agreement . Owner and its successors Property shall have no further liability or responsibility under this Agreement upon the sale of the Property by Owner and the assumption of this Agreement by such transferee.
7. Remedies. City shall have the right, in the event of any breach of any such agreement or covenant, to exercise all the rights and remedies, and to maintain any actions at law or suit in equity or other proper proceedings to enforce the curing of such breach of agreement or covenant.
8. Subordination to Permitted Mortgages. The use restrictions contained in Section 3 of this Agreement, and City’s rights hereunder, are subordinate to any existing deed of trust or mortgage encumbering the property the proceeds of which were used to acquire the Property and construct the Improvements. City agrees to subordinate its rights under this Agreement to the commercially reasonable refinancing of existing encumbrances, and no violation or breach of the covenants, conditions, restrictions, provisions or limitations contained in this Agreement shall defeat or render invalid or in any way impair the lien or charge of any such mortgage.
9. Term. Every covenant and condition and restriction contained in this Agreement shall remain in effect for fifty-five (55) years from the date of first occupancy.
10. Notice and Opportunity to Cure. Prior to exercising any remedies hereunder, City shall give Owner notice of such default. City shall also give simultaneous notice of default to any person or entity having a security interest in the Property secured by a lien that is superior to this Agreement. If the default is reasonably capable of being cured within thirty (30) days, Owner shall have such period to effect a cure prior to exercise of remedies by City. If the default is such that it is not reasonably capable of being cured within thirty (30) days, and Owner (a) initiates corrective action within said period, and (b) diligently, continually, and in good faith works to effect a cure as soon as possible, then Owner shall have such additional time as is reasonably necessary to cure the default prior to exercise of any remedies by City. In no event shall City be precluded from exercising remedies if City's security in the Property becomes or is about to become materially jeopardized by any failure to cure a default or the default is not cured within one hundred eighty (180) days after the first notice of default is given.
11. Enforcement. If a violation of any of the covenants or provisions of this Agreement remains uncured after the respective time period set forth in Paragraph 10, above, City and its successors and assigns, without regard to whether City or its successors and assigns is an owner of any land or interest therein to which these covenants relate, may institute and prosecute any proceedings at law or in equity to abate, prevent or enjoin any such violation or attempted violation or to compel specific performance by Owner of its obligations hereunder. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of any party entitled to enforce the provisions hereof or to obtain relief against or recover for the continuation or repetition of such breach or violations or any similar breach or violation hereof at any later time.
12. Liens. Nothing herein contained shall be deemed to prohibit Owner from contesting the validity or amounts of any encumbrance, lien, levy, or attachment, or to limit the remedies available to Owner in respect thereto.
City Council Agenda Packet July 17, 2023
66 IN WITNESS WHEREOF, the City and the Owner have signed this Agreement as of the dates set opposite their signatures.
CITY OF LA VERNE
Mayor
By: _____________________________
Tim Hepburn
APPROVED AS TO FORM AND LEGALITY
City Attorney
By:____________________________________
Kimberly Hall Barlow
MW INVESTMENT GROUP, LLC
By:
City Council Agenda Packet July 17, 2023
67 STATE OF CALIFORNIA
COUNTY OF ___________
On ____________________
- before me, _________________________, a Notary Public, personally appeared ______________________________, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same i n his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Signature
STATE OF CALIFORNIA
COUNTY OF _________________
On ____________________
- before me, _________________________, a Notary Public, personally appeared ______________________________, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within ins trument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
Witness my hand and official seal.
Signature
City Council Agenda Packet July 17, 2023
68 EXHIBIT A
LEGAL DESCRIPTION
All the certain real property located in the County of Los Angeles, State of California, described as follows:
City Council Agenda Packet July 17, 2023
69 EXHIBIT “B”
SCHEDULE OF AFFORDABLE RENTS
Note: Exhibit B income & rent limits are based on 2022 AMI for Los Angeles as published by State of California Department of Housing & Community Development (HCD). This table shall be updated each subsequent calendar year based on HCD published income limits and the terms described in Section 1.F of this Agreement.
City Council Agenda Packet July 17, 2023
70 City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM: Eric Scherer, AICP, Community Development Director
SUBJECT: APPROVAL OF A JOINT TAX TRANSFER RESOLUTION REGARDING REORGANIZATION 2019 -04 – BASELINE ROAD ANNEXATION
(ASSESSOR PARCEL NUMBER: 8666-006-035)
SUMMARY
The purpose of this staff report is to provide an overview and analysis of the Joint Tax Transfer Resolution between Los Angeles County and the City of La Verne in relation to the recently proposed annexation on Baseline Road (APN#: 8666-006-035). This report outlines the background, objectives, and potential impacts of the Joint Tax Transfer Resolution.
RECOMMENDATION
It is recommended that the City Council adopt the Joint Tax Transfer Resolution with the County of Los Angeles regarding the City of La Verne Reorganization 2019- 04 for Baseline Road Annexation (APN# 8666-006-035).
DISCUSSION
The project site is approximately 19.44 acres and is proposed to be subdivided into nine lots for the future development of seven single-family dwelling units and two open space lots located on Baseline Road (APN#: 8666-006-035). The site is within the County of Los Angeles jurisdiction and has a Los Angeles County zoning designation of A-1-15000. The site is located outside of the City boundaries but is located within the City’s Sphere of Influence, with the City’s General Plan providing a designation of Hillside Residential.
Because the proposed project requires City of La Verne utilities (sewer and water), the site is proposed to be annexed into the City of La Verne’s corporate boundaries.
In September of 2021, the City Council conditionally approved Case Numbers 59-19ANX, 104-18GPA, 103-18ZC, and 101-18TTM (Vesting Tentative Tract Map Number 082001), adopting Resolution Numbers, 21-71, 21-72, 21-73, 21-74 and Ordinance Number 1102 (Attachment 2) and the Development Review Committee approved Case N umbers 102- 18PPR and 60-19TR which are contingent on the approval of all related cases together with a subsequent Local Agency Formation Commission (LAFCO) approval of annexation of this property into the City of La Verne.
The next step in the annexation process is the City Council adopting the Joint Tax Transfer Resolution (Attachment 1), which determines the amount of property tax revenue to be exchanged between the County of Los Angeles and the City of La Verne. The Joint Tax Transfer Resolution establishes a framework for the transfer of tax responsibi lities City Council Agenda Packet July 17, 2023
71 and revenues between Los Angeles County and the City of La Verne due to the annexation. The primary objectives of the resolution include clearly defining the tax responsibilities of each jurisdiction after annexation, e nsuring a smooth transition of tax collection and administration from the County to the City, m inimizing any potential disruptions to tax revenues for both Los Angeles County and the City of La Verne, and addressing any potential challenges or conflicts arising from the annexation process.
FISCAL ANALYSIS
For the fiscal year commencing in the year after the filing of the statement of boundary change for Reorganization 2019- 04 with the Board of Equalization pursuant to Government Code sections 54902 and 57204, and every fiscal year thereafter, a base of One Thousand, One Hundred, and Fifty-two Dollars ($1,152) in base property tax revenue attributable to Reorganization 2019- 04, and 0.215063832 of annual property tax increment attributable to Reorganization 2019-04 shall be transferred from the County of Los Angeles to the City of La Verne which will benefit the General Fund. Once the property is developed, the property tax proceeds will represent the assessed value of each developed property upon change of ownership.
ENVIRONMENTAL ANALYSIS
The City Council adopted Resolution No. 21- 71, adopting the Mitigated Negative Declaration for this project.
LEGAL REVIEW
This report and the attached resolution were reviewed by the City Attorney.
ATTACHMENTS
1. Joint Tax Transfer Resolution, City of La Verne Reorganization 2019-04
2. ORD 1102 – Pre-Annexation Zone Change
Report Prepared By: Coordinated With:
Candice Bowcock, Principal Planner Kim Barlow, City Attorney City Council Agenda Packet July 17, 2023
72 JOINT RESOLUTION
OF THE BOARD OF SUPERVISORS, AS THE GOVERNING
BODY OF THE COUNTY OF LOS ANGELES, THE CONSOLIDATED FIRE
PROTECTION DISTRICT OF LOS ANGELES COUNTY, AND THE LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT,
AND THE
CITY COUNCIL OF THE CITY OF LA VERNE, THE BOARD OF DIRECTORS OF THE COUNTY SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY AND THREE
VALLEYS MUNICIPAL WATER DISTRICT, APPROVING AND ACCEPTING THE
NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM THE ANNEXATION OF TERRITORY KNOWN AS REORGANIZATION 2019-04 TO THE CITY OF LA VERNE AND DETACHMENT FROM COUNTY ROAD DISTRICT NO. 5
AND THE CONSOLIDATED FIRE PROTECTION DISTRICT
WHEREAS, the applicant initiated proceedings with the Local Agency Formation Commission for Los Angeles County (LAFCO) for the annexation of territory identified as Reorganization 2019-04 to the City of La Verne (City); WHEREAS, pursuant to Section 99 of the California Revenue and Taxation Code, for specified jurisdictional changes, the governing bodies of affected agencies shall negotiate and determine the amount of property tax revenue to be exchanged between the affected agencies;
WHEREAS, the area proposed for annexation is identified as Reorganization 2019-04 and approximately 19.44± acres of uninhabited territory will annex to the City of La Verne and County Sanitation District No. 21 of Los Angeles County and detach from the Consolidated Fire Protection District of Los Angeles County; and affected territory is located north of the intersection of Baseline Road and Japonica Avenue; WHEREAS, the County and City subsequently determined that the boundary of the proposed annexation area should be extended to the center of Baseline Road to ensure the efficient and reliable provision of services to the annexation area; and WHEREAS, the Board of Supervisors of the County of Los Angeles (County), as governing body of the County, the Consolidated Fire Protection District of Los Angeles County, the Los Angeles County Flood Control District, and on behalf of Road District No. 5, and the LA County Library; the City Council of the City; and the governing bodies of the Three Valleys Municipal Water District and the County Sanitation District No. 21 of Los Angeles County, have determined the amount of property tax revenue to be exchanged between their respective agencies as a result of the annexation of the unincorporated territory identified as Reorganization 2019-04, detachment from County Road District No. 5 and the Consolidated Fire Protection District, is as set forth below:
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The negotiated exchange of property tax revenue between the County and the City, resulting from Reorganization 2019-04 is approved and accepted for the reorganization of territory to the City of La Verne in Tax Rate Area 05111.
City Council Agenda Packet July 17, 2023
73 2. For the fiscal year c
ommencing in the year after the filing of the statement of boundary change for Reorganization 2019-04 with the Board of Equalization pursuant to Government Code sections 54902 and 57204, and every fiscal year thereafter, property tax revenue received by County Road District No. 5, attributable to Reorganization 2019-04, shall be transferred to the County, and the County Road District No. 5 share in the annexation area shall be reduced to zero.
3. For the fiscal year commencing in the year after the filing of the statement of boundary change for Reorganization 2019-04 with the Board of Equalization pursuant to Government Code sections 54902 and 57204, and every fiscal year thereafter, a base of One Thousand, One Hundred, and Fifty-two Dollars ($1,152) in base property tax revenue attributable to Reorganization 2019-04, and 0.215063832 of annual property tax increment attributable to Reorganization 2019-04 shall be transferred from the County of Los Angeles to the City of La Verne.
4. For the fiscal year commencing in the year after the filing of the statement of boundary change for Reorganization 2019-04 with the Board of Equalization pursuant to Government Code sections 54902 and 57204, 0.183257162 of annual property tax increment attributable to Reorganization 2019-04 shall be transferred from the Consolidated Fire Protection District to the County, and the Consolidated Fire Protection District share shall be reduced to zero.
5. For the fiscal year commencing in the year after the filing of the statement of boundary change for Reorganization 2019-04 with the Board of Equalization pursuant to Government Code sections 54902 and 57204, 0.004578855 of annual property tax increment attributable to Reorganization 2019-04 shall be transferred from various agencies to the County Sanitation District No. 21 of Los Angeles County, and the various agencies share shall be reduced accordingly.
6. The City and County agree that the boundary of the area to be annexed into the City pursuant to Reorganization 2019-04 shall extend to the centerline of Baseline Road and the City shall take all actions necessary, and submit any information or documentation required, to effectuate such extension of the annexation.
City Council Agenda Packet July 17, 2023
74 PASSED, APPROVED AND ADOP
TED this _______ day of _____________________,
2022 by the following vote:
AYES: ABSENT:
NOES: ABSTAIN:
________________________________
Mayor
City of La Verne, California
ATTEST:
_________________________________
City Clerk
City of La Verne
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City Council Agenda Packet July 17, 2023
75 The foregoing resolution was on t
he _______day of __________________________,
2022, adopted by the Board of Supervisors of the County of Los Angeles and ex officio the governing body of all other special assessment and taxing districts, agencies and authorities for which said Board so acts.
CELIA ZAVALA, Executive Officer
Clerk of the Board of Supervisors
of the County of Los Angeles
By _________________________
Deputy
APPROVED AS TO FORM:
DAWYN R. HARRISON
Acting County Counsel
By_____________________________
Deputy
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76 PASSED, APPROV
ED AND ADOPTED this _______ day of _____________________, 2022 by the following vote:
AYES: ABSENT:
NOES: ABSTAIN:
Three Valleys Municipal Water District
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Signature
________________________________
Print Name and Title
ATTEST:
_________________________________
Secretary
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City Council Agenda Packet July 17, 2023
77 PASSED, APPROV
ED AND ADOPTED this _______ day of _____________________, 2022 by the following vote:
AYES: ABSENT:
NOES: ABSTAIN:
County Sanitation District No. 21
of Los Angeles County
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Signature
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Print Name and Title
ATTEST:
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Secretary
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City Council Agenda Packet July 17, 2023
78 ORDINANCE NO. 1102
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, ESTABLISHING A PRE-ANNEXATION ZONING 2 DESIGNATION FROM THE LOS ANGELES COUNTY ZONING OF A-1-15000 TO PR3D HDOZ) AND ADOPTING THE PR3D ( HDOZ) ZONING FOR 500 BASELINE ROAD ( 8666- 3 006- 035) IN THE CITY OF LA VERNE
4 WHEREAS, Ramzy Fakhoury (Applicant) submitted an applicationfor a number of 5 entitlementsincludingannexationof anapproximate19.44 acresite, locatedat 500Baseline Road (8666-006-035) currently withinunincorporatedLos AngelesCounty) into the City of La 6 Verne, a General Plan Amendment to utilize the Low Density General Plan Land Use designation,aVestingTentativeTractMap082001forsubdivisionofa 19.44acrepropertyinto ninelotsincludingsevensingle-familylots, onedebrisbasinlot andone openspacelot, a VestingTentativeTractMap082001forsubdivisionofa 19.44acrepropertyintoninelots 8 includingsevensingle-familylots,onedebrisbasinlotandoneopenspacelot,azonechange from the Los Angeles County zoning designationof A-1-15000 to PR3D, HDOZ (Hillside g Development Overlay) Zone; and
10 WHEREAS, RamzyFakhoury (Applicant) submittedan applicationfor a numberof entitlements, including
11 WHEREAS,onJanuary5,2020,noticesofaworkshoptobeheldonJanuary15,2020, 12 were mailedto residentson the southside of BaselineRoadon SmoketreeDriveand Realitos 13 Drive in unincorporatedLos Angeles County. The workshop was conductedto in order to determineif thesepropertyownershadinterestin annexationintotheCityof LaVerneas a 14 componentof the proposedannexation. Nointerestin annexationintothe Cityof LaVernewas expressedbyanyofthepropertyownersorattendees. StaffatLosAngelesCountyFormation 15 Commissionexpressed,that basedonthis information,that therewas nofurtherrequirementto include the area south of Baseline Road in this annexation process. 16 yyHEREAS,a noticefor a communityworkshop/scopingmeetingto be heldon February 5,2020,wasmailedtoresidentswithina 500footradius. Elevenresidentswereinattendance.
Theworkshopwasconductedtoexplainthecurrentprojectandthe"nextsteps"forprocessing g the proposal;
19 WHEREAS, the DevelopmentReviewCommitteereviewedother portionsof the application, conditionallyapprovingthePrecisePlanReview(CaseNo. 102-18PPR) andTree 20 Removal (CaseNo. 60-19TR), and recommendedCity Councilapprovalfor the proposed Annexation (CaseNo. 19-19ANX), GeneralPlanAmendment (CaseNo. 104-18GPA), Zone 21 Change(CaseNo. 103-18ZC),andVestingTentativeTractMap082001 (CaseNo. 18-20TTM) 22 with proposed conditions of approval; and
23 WHEREAS,onAugust11,2021,thePlanningCommissionoftheCityof LaVerneheld a furtherduly, noticedpublichearingontheProjectatwhichtimeit consideredall evidence 24 presented, both written and oral, that the City Council approve the request; and 25 WHEREAS,theCityCounciloftheCityof LaVernehelda dulynoticedhearingonthe ProjectonSeptember20, 2021, at whichtimeit consideredallevidencepresented, bothoral 26 and written; and
27 28
29 City Council Agenda Packet July 17, 2023
79 WHEREAS, notice of the public hearings were published in the Inland Valley Daily Bulletin and mailed to all owners of properties within 500 feet of the property; and WHEREAS, the City Council of the City of La Verne held a duly noticed hearing on the 2 Project on September 20, 2021, at which time it considered all evidence presented, both oral and written; and
3 WHEREAS, notice of the public hearings were published in the Inland Valley Daily 4 Bulletin and mailed to all owners of properties within 500 feet of the property; and 5 WHEREAS, prior to adopting this Ordinance to change the zoning from the Los Angeles County A-1-15000 zone to PR3D (HDOZ), the City Council adopted ResolutionNo. 21-71 6 approving Mitigated Negative Declaration, adopting a Mitigation Monitoringand Reporting Program, adopted Resolution No. 21-72 for annexation of the property into the City of La Verne from the Countyof Los Angeles; adoptingResolution21-73 changingthe GeneralPlan Land 8 Use designation of the property to Low Density Residential; 9 NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of La Verne as follows:
10 Section 1. Findings. In approving the proposed Specific Plan, the City Council 11 HEREBY FINDS AND DETERMINES that Case No. 103- 18ZC satisfies the requirements of California Government Code Section 65800 et seq. relating to zoning regulations, Government 12 Codesection65450et seq. andthe requirementsof Chapter18.112of the LaVerneMunicipal Code relating to changes and amendments in that:
13 1. Section2. Approval. B 1.The City has compliedwith all proceduralrequirementsin 14 the adoption of the Zone Change, including all required noticed, public hearings 15 before the Planning Commission and City Council. Procedural requirements, includingnoticingand publishingofthe PlanningCommissionhearingdateandtime, 16 have occurred in compliance with Zoning Code requirements.
2. The proposeddensityof 1.5 unitsperacrewhichis consistentwith the GeneralPlan land use designation of Low Density Residential.
18 3. The Zone Change is consistent with Land Use Element Policy and implementation g measures. These policies and measures encourage the evaluation of environmental fiscal/service impact analysis, hiliside constraints and development standards that 2p protect natural habitats, grading, tree preservation and hillside fire protection while alsoensuringcompatibilitywith adjacentresidentialuses. Additionally, the Zone 21 Change is consistent with the immediately adjacent properties to the west and south across Baseline Road) which are developed with single family residences. 22 4. The Zone Change will enable the construction of additional housing units in 23 furtherance of the goals and policies of the City's Housing Element as well as in 24 satisfactionof the City's RHNAobligationsfor the SixthCycleHousingElement. 25 5. Conditions of approval of the project ensure that the Zone Change is consistent with all elements of the General Plan including land use, housing, and community design. 26 27
28 Ordinance No. 1102
29 City Council Agenda Packet July 17, 2023
80 6. For the reasons set forth above, the proposed zone change serves the public necessity, convenience, and general welfare by creating development standards and regulations that will ensure that project will bring high-quality housing to the La Verne communityand allowthe propertyto be developedwith single-family homes 2 similar to other single- family homes in the area.
g Based upon the above findings, the City Council HEREBY APPROVES and ADOPTS:
4 1. The change in zone from A- 1- 15000 to Planed Residential - Detached 3 units/ acre PR3D) Hillside Development Overlay (HDOZ) zone for the Property described 5 above and depicted on the revised Zoning Map as shown on Exhibit A; and 6 Section 3. The Mayor shall sign and the Assistant City Clerk shall attest to the passage of this Ordinance.
8 PASSED, APPROVEDANDADOPTEDthi 4`hdayof October, 2021
9 10
Mayor Tim Hepburn
11 ATTEST:
2 ,; u -' S u1 - C k',:
13 Lupe Gaeta Estrella, Assistant City Clerk
14 CERTIFICATION
15 16
I, LupeEstrella, AssistantCityClerkof theCityof LaVerne, do herebycertifythatOrdinance No. 1102was introducedfor first readingat a regular meetingon the 20`" day of September, 2021. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of said g CityCouncilonthe4thdayofOctober, 2021, bythefollowingvote:
19 AYES: Lau, Davis, Carder, and Mayor Hepburn.
NOES: None.
20 ABSTAIN: None. k._.
ABSENT: Crosby.
21 Lupe GAeta Estrella, Assistant City Clerk
22 Exhibit A — Current Zoning Designation
23 Exhibit B — Proposed Zoning Designation
24 PostingStatement: OnOctober6, 2021,atrueandcorrectcopyofthisOrdinancewaspostedonthebulletinboard atLaVemeCiryHall, 3660DStreet, LaVerne, andontheCity'swebsiteatciryoflaveme.org. 25 26
27 28
Ordinance No. 1102
29 City Council Agenda Packet July 17, 2023
81 EXHIBIT A - EXISTING ZONING
CURRENT ZONING DESIGNATION - APN 8666- 006- 035 ( 500 BASELINE) i;,
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82 EXHIBIT B - PROPOSED ZONING
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2021 t- c a+ eer+ s, 4. s a- i:,. riatte: Y c e-.- r..+i ws C* cV 3td we r e: r ya•• r- i ft-^. s• r::, 4>-, '^:yt y,•:' .•- - , >••••r.! tis xs,r. a".`._ r. o= u»"?^ City Council Agenda Packet July 17, 2023
83 This page left intentionally blank
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City Council Agenda Packet July 17, 2023
84 City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM: Yvonne Duran, Community Services Director
SUBJECT: RESOLUTION APPROVING THE AUTHORIZATION OF A N
ADDITIONAL COMMUNITY SERVICES SPECIALIST POSITION
SUMMARY
This item seeks City Council authorization for an additional Community Services Specialist position for the Community Services Department.
RECOMMENDATION
It is recommended that the City Council a dopt Resolution No. 23- 48, titled, “A
RESOULTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY O F
LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE AUTHORIZATION OF AN ADDITIONAL COMMUNITY SERVICES SPECIALIST POSITION.”
DISCUSSION
As a result of the departure of the City’s Community Services Specialist, t he Community Services Department has recently completed a review of current staffing levels and associated department needs. Fortunately, the resulting vacancy was filled by a very capable internal promotion which has now left a vacancy to another key position.
As part of improving services and efficiencies, t he Department is seeking to combine a vacant part -time Recreation Specialist position with an authorized part -time Administrative Clerk I position to create a n ew full-time Community Services Specialist.
This is best suited for the department as the requested position would allow consistency and adequate coverage at the Community Center for a full -time person to manage the front office. Currently, the front office is managed by various part-time Recreation Leaders throughout the week and a part-time Administrative Clerk I. This additional position would oversee our front office daily operations, Military Program, excursions, social media, and assist with all special events.
FISCAL ANALYSIS
Funding for the two part -time positions is included in the Fiscal Year 2023- 24 Adopted Budget within the General Fund and is sufficient to support the conversion of these positions to a full-time Community Services Specialist with an estimated first-year cost savings of $10,000.
ENVIRONMENTAL ANALYSIS
Not applicable.
City Council Agenda Packet July 17, 2023
85 LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
Resolution 23-48
Coordinated With:
Christy Lopez, Finance Director
Kimberly Hall Barlow, City Attorney
City Council Agenda Packet July 17, 2023
86 RESOLUTION NO. 23-48
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, APPROVING THE AUTHORIZATION OF AN
ADDITIONAL COMMUNITY SERVICES SPECIALIST POSITION
WHEREAS, the Community Services Department desires another Community Services Specialist position; and
WHEREAS, the funding for the Community Services position is supported by the current budget;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. Remove the Recreation Specialist and Administrative Clerk I p art-time authorized positions from the Fiscal Year 2023/24 Budget.
Section 2. Add an additional Community Services Specialist full-time position to Fiscal Year 2023/24 budget.
Section 3. The resolution shall take effect and be in full force immediately after its adoption by the City Council.
PASSED, APPROVED AND ADOPTED this 17th day of July 2023.
______________________________________
Mayor Tim Hepburn
ATTEST:
__________________________________
Lupe Gaeta Estrella, Assistant City Clerk
CERTIFICATION
I hereby certify that the foregoing Resolution No. 23-48 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 17 th day of July 2023, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Lupe Gaeta Estrella, Assistant City Clerk
City Council Agenda Packet July 17, 2023
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City Council Agenda Packet July 17, 2023
88 City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM:
Sam Gonzalez, Acting Police Chief
SUBJECT: ACCEPTANCE OF GRANT FROM THE CALIFORNIA HIGHWAY PATROL
SUMMARY
The La Verne Police Department has received notice of approval for grant funding from the California Highway Patrol for $220,153.92 for DUI enforcement, education, and training. The California Highway Patrol requires the local governing body to adopt a resolution authorizing the La Verne Police Department to receive grant funding.
RECOMMENDATION
Adopt Resolution No. 23-49 titled, “A RESOLUTION OF THE CITY COUNCIL, CITY OF
LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING
ACCEPTANCE OF GRANT FUNDS, THE EXECUTION OF A GRANT AGREEMENT, AND ANY AMENDMENTS THERETO, FROM THE FY 2023-24 STATE OF CALIFORNIA DEPARTMENT OF HIGHWAY PATROL CANNABIS TAX GRANT PROGRAM.”
DISCUSSION
In November 2016, California voters passed AB 64: Cannabis: licensure and regulation as a statewide initiative legalizing the cultivation, sale, and adult use of marijuana. As a result, and pursuant to Revenue and Taxation Code 34019 (f)(3)(B), the State was required to set aside tax funding for the CHP to provide grants to local governments and qualified non-profit organizations. This section states that the grant funding is to be used for the “education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis; programs that help enforce traffic laws, educate the public in traffic safety, provide varied and effective means of reducing fatalities, injuries, and economic losses from collisions; and for the purchase of equipment related to enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis.”
Securing CHP grant funding is advancing our goal to create a resilient, safe, connected, and prepared city. Currently, the Traffic Bureau of the La Verne Police Department is staffed by one motor officer. The motor officers’ responsibilities include collision investigations and traffic enforcement; however, resources often deplete rapidly due to ancillary duties and personnel shortages in the operations/patrol division.
The City of La Verne is experiencing increasing DUI incidents, including arrests and vehicle collisions that have led to serious injuries. Since the passage of Proposition 64, there have been an increasing number of incidents where the driver was also impaired by cannabis or a combination of cannabis and alcohol.
City Council Agenda Packet July 17, 2023
89 This grant funding addresses impaired driving, including opportunities and projects to prevent the loss of life, injuries, and property damage caused by driving under the influence of alcohol and/or drugs. These funds will be used for training, education, prevention, equipment, and enforcing laws related to DUI of alcohol and other drugs, including cannabis and cannabis products.
Grant funds will assist our training program. Training officers in Standardized Field Sobriety Testing (SFST) and Advanced Roadside Impaired Driving Enforcement (ARIDE) will enhance our effectiveness in detecting, deterring, and apprehending impaired drivers.
With more officers trained in SFST’s and ARIDE, more personnel on patrol will actively engage in and seek out assignments in both DUI detection and apprehension efforts during their normal work assignment.
Grant funding builds upon our current traffic safety efforts by allowing officers opportunities to conduct DUI checkpoints and saturation enforcement to address impaired driving- in addition to and outside their regularly scheduled duties. Additionally, the funds provide opportunities for community outreach, emphasizing impaired driving through education, including social media and direct mailers.
The Police Department requests that this funding be approved to enhance our current efforts to provide a safe environment for everyone who utilizes the City of L a Verne sidewalks and roadways. These efforts will also include a partnership w ith Bonita High School through outreach and education regarding traffic safety and impaired driving.
The grant period is from July 1, 2023, through June 30, 2024.
FISCAL ANALYSIS
Appropriations of $220,154 are included in the Fiscal Year 2023- 24 Approved Budget within the Miscellaneous Grants fund. There is no impact on the General Fund.
ENVIRONMENTAL ANALYSIS
Not Applicable
LEGAL REVIEW
Not Applicable
ATTACHMENTS
1. Attach 1 - Grant Agreement
2. Attach 2 - Resolution No. 23-49
Report Prepared By:
Coordinated With:
Chris Dransfeldt, Lieutenant Christy Lopez, Director of Finance City Council Agenda Packet July 17, 2023
90 RESOLUTION NO. 23-49
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, APPROVING ACCEPTANCE OF GRANT FUNDS, THE
EXECUTION OA A GRANT AGREEMENT, AND ANY AMENDMENTS THERETO, FROM THE FY2023-24 STATE OF CALIFORNIA DEPARTMENT OF HIGHWAY PATROL CANNABIS
TAX GRANT PROGRAM
WHEREAS, the State of California, Department of California Highway Patrol has awarded grant funding from its Cannabis Tax Grant Program; and
WHEREAS, the City Council of the City of La Verne desires to accept the grant funds for the education, prevention, and enforcement of laws relating to driving under the influence of alcohol and drugs, including cannabis; and
WHEREAS, the California Highway Patrol Cannabis Tax Grant Program has awarded grant funding to the City of La Verne in the amount of $220,153.92 to conduct driving under the influence enforcement, conduct educational presentations in schools, and train officers in driving under the influence detection and investigation; and
WHEREAS, the City Council finds and determines that acceptance of the grant funds from the State of California, California Highway Patrol Cannabis Tax Grant Program could benefit the safety of the residents of the City of La Verne.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The City Council of the City of La Verne hereby approves the acceptance of the grant funds from the State of California, California Highway Patrol Cannabis Tax Grant Program in the amount of $220,153.92 for reimbursement to the City’s Miscellaneous Grants Fund for personnel costs and supplies necessary to execute the terms of the grant.
Section 2. The City Council of the City of La Verne authorizes the City Manager, or designee, to enter into, execute and deliver the grant agreement and any and all subsequent amendments thereto with the State of California for the purpose of the grant.
Section 3. The Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 17th day of July 2023.
______________________________________
Mayor Tim Hepburn
ATTEST:
__________________________________
Lupe Gaeta Estrella, Assistant City Clerk
City Council Agenda Packet July 17, 2023
91 CERTIFICATION
I hereby
certify that the foregoing Resolution No. 23-49 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 17th day of July 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Lupe Gaeta Estrella, Assistant City Clerk
City Council Agenda Packet July 17, 2023
92 State of California
DEPARTMENT OF GALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
12967
1. GRANT TITLE
FY23l24 CTFGP Law Enforcement - La Verne Police Department
2. NAME OF ORGANIZATION/AGENCY
City of La Verne
3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
La Verne Police Department
4. PROJECT PERFORMANCE PERIOD
From: 0710112023 To: 0613012024
5. PURCHASEORDERNUMBER
6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.
The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve Agency's effectiveness through training and development of new strategies.
7. FUNDS ALLOCATED UNDERTHIS GRANTAGREEMENT SHALL NOT EXCEED $220,153.92
8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee's Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.
The parties hereto agree to comply with the Terms and Conditions of the following attachments:
. Schedule A - Project Description, Problem Statement, Goals and Objectives, and Method of Procedure . Schedule B - Detailed Budget Estimate
. Schedule B-1 - Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions. lN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.
9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY B. AUTHORIZED OFFICIAL OF CHP Name: Ken Domer
Title: City Manager
Phone: (909) 596-1913
Address: 3660 D Street
La Verne, CA 91750
E-Mail: [email protected]
(Signature) (Date)
Address: North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
(Signature) (Date)
Name: Evan Robinson
Title: Captain
Phone: (916) 843-4360
Fax: (916) 322-3169
C. ACCOUNTING OFFICER OF CHP
Name: C. M. Jones Phone: (916) 843-3531
Title:Commander Fax: (916) 322-3159
Address: North 7th Street
Sacramento, CA 95811
E-Mail: Catrina. [email protected]
(Signature) (Date)
10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE
REIMBURSEMENT PAYMENTS
Name: Chris Dransfeldt
Title:Acting Captain
Phone: (909) 596-1913
Address: 3660 D Street
La Verne, CA 91750
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93 TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title '13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
A. EXECUTION
1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.
2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State's obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. lf there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.
3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.
4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.
5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.
B. PROJECT ADMINISTRATION
1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.
2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.
3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.
4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.
Equipment purchased under this Grant Agreement must only be used for approved Project- related purposes, unless otherwise approved by the State in writing.
5. Priorto disposition of equipment acquired underthis GrantAgreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, lmpaired Driving Section, Cannabis Grants Unit at (916) 8434360.
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94 TERMS AND CONDITIONS
C. PROJECTTERMINATION
1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. lf by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term "force majeure" shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee's control which would excuse the Grantee's performance as a matter of law. b. Grantee agrees to provide wriften notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.
2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. lf the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.
4. lf this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.
D. FINANCIAL RECORDS
1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of flve (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the audito(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.
E. HOLD HARMLESS
1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee's staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
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95 TERMS AND CONDITIONS
F. NONDISCRIMINATION
1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, nationalorigin, physicaldisability (including HIV and AIDS), mentaldisability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employment- related leave. (GC 12990 [a-f]and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT
The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE
1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlaMul manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about i. The dangers of drug abuse in the workplace
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace iii. Any available counseling, rehabilitation, and employee assistance programs iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.
2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAWENFORCEMENTAGENCIES
All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.
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96 TERMS AND CONDITIONS
J. LABOR CODEAA/ORKERS' COMPENSATION
The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).
K. GRANT APPLICATION INCORPORATION
1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.
L. STATE LOBBYING
The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.9., "grassroots") lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.
M. REPRESENTATION AND WARRANTIES
1. The Grantee represents and warrants that:
a. lt is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, laMully conduct its business in compliance with all applicable federal, state, and locallaws, regulations, and rules.
b. lt is not a party to any Grant Agreement, wriften or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. lf the Grantee is a Nonprofit Organization/Agency, it will maintain its "Active" status with the California Secretary of State, maintain its "Current" status with the California Attorney General's Registry of Charitable Trusts, and maintain its federal and State of California tax- exempt status. lf the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its "Active" status with the California Secretary of State, maintain its "Current" status with the California Attorney General's Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.
N. AIR OR WATER POLLUTION VIOLATION
Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
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97 TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE
1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.
2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.
P. RESOLUTION
A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.
Q. PAYEE DATA RECORD FORM STD.2O4
1. This form shall be completed by all non-governmental Grantees.
R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM
1. This form shall be completed by all Grantees.
S. CONFLICT OF INTEREST
This section serves to make the Grantee aware of specific provisions related to current or former state employees. lf Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, lmpaired Driving Section, Cannabis Grants Unit) immediately for clarification.
2. Current State Employees:
No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.
3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.
4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with City Council Agenda Packet July 17, 2023
98 TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.
5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this GrantAgreement.
6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.
7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.
8. lf the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.
T. EQUIPMENT-USE TERMS
1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.
2. Law Enforcement Projects
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.
At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside lmpaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor's office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, lmpaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.
Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles - The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shallcomply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.
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99 Schedule A
City of La Verne
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submifted to and approved by CGU prior to purchase. Grantees shall not exceed the travel rates paid to exempt, excluded, and represented State of California employees and will be reimbursed at the State travel rates. Any costs beyond State travel rates will be at the expense of the Grantee.
Proiect Description
The City of La Verne is requesting funding for all three project types, Law Enforcement Training, Public Education, and Enforcement Efforts. The City intends to conduct one lmpaired Driving Checkpoint per quarter, each checkpoint would be strategically located in areas of the City known to have higher numbers of impaired driving incidents and arrests and be 8-hours long each. The Enforcement Efforts would also include a roving impaired driving patrol, consistent of one SFST/ARIDE trained Officer and Corporal - there would be roughly six such patrols a year for 8 hour shifts. The City would also seek additional Law Enforcement Training in the form of 5 Officers and/or Corporals attending SFST or ARIDE training. The City would also partner with the local school district to conduct Public Education about the dangers of impaired driving and publicize the increased law enforcement efforts in La Verne as a way to deter individuals from driving under the influence.
Problem Statement & Proposed Solution
The City of La Verne is experiencing increasing numbers of DUI incidents, including arrests and vehicle collisions that have led to serious injuries. Since the passage of Prop 64 there have been an increasing number of incidents where the driver was also high on cannabis or a combination of cannabis and alcohol which can be even more impairing and dangerous. Attached DUI statistics show this steady increase over the last two years alone.
This project proposed increased training for LVPD officers on the identification of impaired driving, increased law enforcement efforts such as checkpoints and saturation patrols, which have been proven to reduce incidents of impaired driving by up to 25o/o or more and a public education campaign targeted at teenagers who may be beginning to experiment with drugs and alcohol. This multifaceted approach will help reduce the number of arrests, injuries, and potential deaths in La Verne due to impaired driving.
Performance Measures/Scope of Work
Enforcement Activities
6 lmpaired Driving Checkpoints - Six Total, One Per Quarter (8 Hours Long Each) - This will support the project by directly reducing the number of impaired drivers on the road. The City will select high visibility locations to conduct the checkpoints on evenings and weekends, which will deter individuals from impaired driving. Studies have shown that regularly conducted checkpoints reduce the likelihood of impaired driving due to the visible threat of identification and punishment, and that checkpoints reduce impaired driving fatalities by 20o/o. These Checkpoints, along with Saturation Patrols, will reduce DUI/DUID by 25o/o. 9 lmpaired Driving Roving Patrol - Nine Total, One Every Other Month (8 Hours Long Each) - This will support the project directly by increasing law enforcement presence dedicated to reducing impaired driving. The dedicated impaired driving/saturation patrol by SFST/ARIDE trained officers, in conjunction with checkpoints and paid publicity will increase public awareness about impaired driving, as well as the safety and legal risks associated with it. The roving patrol will allow law enforcement efforts to have a larger footprint than the checkpoints alone and will provide a multifaceted approach to combatting impaired driving. These Checkpoints, along with Saturation Patrols, will reduce DUI/DUID by 25o/o.
Law Enforcement Training - Five Law Enforcement Personnel Trained in SFST or ARIDE (16 Hour Courses) - This additional training would increase the number of law enforcement officers at the La Verne Police Department who are trained in SFST or ARIDE by almost 25%. This additional expertise would greatly increase the number of Officers on the road who can more readily identify and address impaired driving. This City Council Agenda Packet July 17, 2023
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Schedule A
training, along with corresponding law enforcement efforts will reduce DUI/DUID by 25%. The grant is requesting funding for the backfilling of officers, while the selected officers are attending training courses for a total of 80 hours. (5 - 16 hour courses)
Public Education - Targeted Social Media Ads, Promoted Posts (12 Months) - Studies have shown that publicity is essential to the success of DUI/DUID checkpoints and saturation patrols. This public outreach can serve to reduce incidents of impaired driving even when law enforcement is not actively engaged in enforcement activities. The public education component of the project will run for the entire length of the enforcement activities, 12 months, and provide increased awareness of impaired driving enforcement and penalties. This education, along with corresponding law enforcement efforts will reduce DUI/DUID by 25%.
Proiect Perfomance Evaluation
The project will capture data including the total numbers of vehicles/individuals who are stopped and evaluated by impaired driving check points and saturation patrols on a monthly or quarterly basis and share that information with internal and external stakeholders, including through the public education portion of the project to publicize La Verne PD's efforts. The project will also gather and compare data on the number of arrests made for impaired driving and compare that with similar periods of time in previous years, when checkpoints and saturation patrols were not being conducted to illustrate project effectiveness and the positive impacts on the community.
Proqram Sustainabilitv
With more officers trained in SFST's, ARIDE, and DRE, there will be more personnel on patrol who actively engage in and seek out assignments in both our DUI detection and apprehension efforts in the course of their current work assignment. As other officers see the success of this training and the resultant reduction in the number of impaired drivers, they will likely be motivated to seek out ways to receive this training as well.
Having welltrained officers will allow our agency to come up with more innovative approaches to combat impaired driving. Grant funding allows officers more opportunities to work saturation enforcement and DUI checkpoints to address impaired driving- in addition to and outside of their regularly scheduled duties.
Additionally, the funds provide greater opportunity for community outreach focused on impaired driving through education, by way of utilizing a variety of media outlets and presentations.
Administrative Support
The city has a fulltime Finance Director, who has several years of successful management experience with grant programs at both state and local levels. We also have a Management Analyst whose responsibilities include preparation of fiscal reporting and justification. The Finance Director and Management Analyst work the Traffic Bureau Sergeant in unison to effectively manage and deploy grant resources.
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Schedule B
Detailed Budget Estimate
Award Number Organization/Agency TotalAmount
12967 City of La Verne $220,153.92
Cost Gategory Line ltem Name Total Cost to Grant
Other Direct Costs
Direct Mailers
Social Media Advertisements
$5,000.00
$2,500.00
u $7,500.00
Perconnel
Presentations
DUlCheckpoint
DUI Saturation Patrol
SFST Training - Attend
ARIDE Training - Attend
$2,803.84
$170,596.32
$25,234.56
$8,411.52
$5,607.68
$212,653.92
I GrantTota! $22O;i53Fa
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Schedule B-1
Budget Narrative
City of La Verne
Other Direct Costs
Direct Mailers
$5,000.00
This will pay mailers being sent directly to homes, businesses and media outlets in targeted neighborhoods advertising the increased impaired driving policing efforts.
Social Media Advertisements
$2,500.00
This will fund advertising on social media to targeted groups within the City, that highlight the increased policing of impaired driving activities. The advertising will utilize social media data and geofencing to ensure that only targeted groups receive the information.
Pesonnel
Presentations
s2,803.84
This will include staff time for two officers to preform 4 total classroom presentations at local high schools Presentations will be 2 hours each. Officer (Cpl.) $175.24 per hour x 16 hours = $2,803.84 DUlCheckpoint
$170,596.32
Checkpoints - SIX TOTAL CHECKPOINTS - 8 Hours Each
1 Lieutenant -$254.82 ($2,038.56)
2 Sergeants -$216.23 ($3,459.68)
15 Ofc. (cpl) -$175.24 ($2t,028.80)
1 Records Clerk - $80.38 ($643.04)
1 Communications Officer - $104.70 ($837.60)
3 Cadets - fi17.71 ($425.04)
Total Per Checkpoint -$28,432.72
Totalfor Six Checkpoints - $170,596.32
DUlSaturation Patrol
$25,234.s6
Saturation Patrol- Nine Total Patrols - 8 Hours Each
2 Ofc. (Cpl) -$175.24 ($2,803.84)
Total Per Patrol- $2,803.84
Totalfor Nine Patrols -$25,234.56
SFST Training - Attend
$8,411.52
Officer SFST Training - 3 Total Officers Being Trained
Trainings = 16 hours each x 3 Training = 48 Hours
3 Officers (Cpl. x 175.24 per hour) = $8,41 1.52for 48 Hours of Training ARIDE Training - Attend
$5,607.68
Officer ARIDE Training - 2 Total Officers Being Trained Trainings = 16 hours each x 2 Training = 32 Hours 2 Officers (Cpl. x 175.24 per hour) = $5,607.68 for 32 Hours of Training City Council Agenda Packet July 17, 2023
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City of La Verne, City Council
Agenda Report
DATE: Monday, July 17, 2023
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Director of Finance
SUBJECT: FIDUCIARY AGENT APPROVAL OF L A IMPACT VENDOR
AGREEMENT FOR AIR SUPPORT MAINTENANCE
SUMMARY
The City provides supportive services for Federal Asset Forfeiture activities to t he Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (LA Impact) .
LA Impact’s Air Support Unit requires maintenance, service, and repairs to continue the daily operations. Enforcement Aviation Services (EAS) was chosen as the lowest bidder to provide aviation services not -to-exceed $125,000 annually for up to four years (one year with an optional three-year renewal).
RECOMMENDATION
It is recommended that the City Council:
1. A pprove the agreement between Enforcement Aviation Services and the Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force for a not-to-exceed amount of $125,000 per year with an optional three-year renewal.
2. Adopt Resolution No. 23-50 titled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AUTHORIZING THE AGREEMENT WITH ENFORCEMENT
AVIATION SERVICES.”
DISCUSSION
L.A. Impact is a multi- jurisdictional major crime prevention task force providing law enforcement support throughout Los Angeles County and surrounding areas. The La Verne Police Department has been a member agency of the Task Force for roughly twenty years and the La Verne Finance Division currently acts as the Treasurer/Controller for LA I mpact providing accounting support services under a supportive services agreement. LA Impact has been an integral partner of the La Verne Police Department in preventing crime in the region.
The City of La Verne participates in Federal Asset Forfeiture (FAF) cases both directly and as a member of L.A. Impact. Funds seized in federal criminal cases and adjudicated as forfeit are shared by the F ederal Government with the law enforcement agencies participating in resolving the case. The Federal Government agencies overseeing FAF funds revised the guidelines in 2 019 under which law enforcement agencies can City Council Agenda Packet July 17, 2023
105
participate in the program. Task force organizations such as LA Impact were precluded from participating in the program under the revised guidelines.
As a result of this change La Verne was approached by LA Impact to take on an oversight role for FAF funds. In June 2019, the City began to receive LA Impact FAF funds and pay task force operational costs.
FAF funds representing LA Impact law enforcement activities are paid to the City of La Verne as the federal recipient. E xpenditures paid under the terms of the agreement are paid by the City directly to the vendor. The expenditures are subject to appropriation by City Council, are approved in compliance with the City’s purchasing policy, show up on the weekly registers of audit demands for review and approval , and are included in the City’s financial statements. The City currently accounts for FAF in two funds . Fund 231 accounts for all La Verne Police Department FAF activities and fund 230 accounts for all LA Impact FAF activities. Under the terms of the agreement, the City will not pay LA Impact expenditures in excess of FAF revenues received.
LA Impact has a need for a service agreement which will be funded with FAF as part of operations. LA Impact maintains an Air Support unit (A-Star) that is held with the City of Pasadena’s air units. Regular maintenance and service is required to maintain the equipment. Due to the type of activity A-Star provides, it is imperative that there is minimal down time. Aviation services are specialized, and many businesses have moved out of the area or require the unit to come to their facility for repairs which results in increased unavailability of the unit . In June 2023, LA Impact staff requested service rates from aviation service companies that could provide services with minimal downtime . The following hourly rates were received:
• Rotorcraft $140.00 per hour
• Hanger One $125.00 per hour
• EAS $110.00 per hour
EAS was chosen by LA Impact to provide the services on the A-Star. In addition to being the lowest bidder, EAS has done excellent work on the A-Star over the last several years.
Their mechanics are familiar with the aircraft, which is beneficial when completing ongoing maintenance and they provide services at the site of storage which will reduce unavailability.
FISCAL ANALYSIS
Appropriations have been included in the Fiscal Year 2023-24 adopted budget within the LA Impact FAF fund. There is no impact to the City’s General Fund.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report and the attached agreement were reviewed by the City Attorney
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ATTACHMENTS
1. EAS Service Agreement
2. Resolution 23-50
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RESOLUTION NO. 23-50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AUTHORIZING AN AGREEMENT WITH ENFORCEMENT AVIATION SERVICES.
BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. That the Mayor and Assistant City Clerk of the City of La Verne are hereby authorized to execute the agreement with Enforcement Aviation Service, for air support services attached hereto and made a part hereof by reference as though the same were set forth in full herein.
Section 2. The Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force
.
PASSED, APPROVED AND ADOPTED this 17th day of July 2023.
__________________________________
ATTEST: Tim Hepburn, Mayor
_____________________________________
Lupe Gaeta Estrella, Assistant City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS
CITY OF LA VERNE )
I, Lupe Gaeta Estrella, Assistant City Clerk of the City of La Verne, Do HEREBY CERTIFY that Resolution No. 23-50, was duly passed and adopted by the said City Council at a regular meeting of the said Council held on the 17
th day of July 2023, and passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Lupe Gaeta Estrella, Assistant City Clerk
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AGREEMENT FOR AVIATION MAINTAINANCE SERVICES
BETWEEN
THE LOS ANGELES INTERAGENCY METROPOLITAN POLICE APPREHENSION CRIME
TASKFORCE - JOINT POWER AUTHORITY, CITY OF LA VERNE,
AND
ENFORCEMENT AVIATION SERVICES
This Agreement for Aviation Maintenance Services is entered into this 17th day of July 2023 between The Los Angeles Interagency Metropolitan Police Apprehension Task Force, a California Joint Powers Authority (“ L.A. IMPACT" ), the City of La Verne, and Enforcement Aviation Services, Inc. ("EAS").
RECITALS
A. L.A. IMPACT is a multi-agency, multi-jurisdictional major crime task force, organized as a Joint Powers Authority (JPA) in 2011 under Government Code section 6500 et seq.
B. L.A. IMPACT owns a Eurostar (A-Star B2) rotorcraft used to accomplish the mission and operations of the JPA. The day-to-day management and deployment of this rotorcraft is facilitated by the Pasadena Police Department - Aviation Support (PPD), which includes the scheduling of general maintenance of the rotorcraft.
C. L.A. IMPACT contracts with the City of La Verne for various financial functions and responsibilities, including serving as the JPA Treasurer and the Fiduciary related to federal asset forfeiture awards. Payments to vendors for L.A. IMPACT expenses are paid through the City of La Verne from both JPA and City or La Verne funds.
D. EAS is a private service corporation that provides general maintenance services for various rotorcraft , including the manufacturer and model owned by L.A.
IMPACT.
THE PARTIES HERETO AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. Upon execution of this agreement , EAS will provide aviation maintenance services to the L.A. IMPACT as detailed in “Attachment A.”
(a) Upon request by L.A. IMPACT (including PPD representatives), EAS will respond to the PPD flight operations location to service the rotorcraft. Unless prior written approval is given by L.A. IMPACT, EAS will furnish all required tools and equipment to complete any requested service.
(b) On significant maintenance projects, L.A. IMPACT may elect to obtain multiple bids to ensure the best price for services. In these situations, should EAS be the lowest bid, the cost for the specific service will not be counted in the annual maximum amount in Section
2. COMPENSATION. L.A. IMPACT, through the City of La Verne, agrees to pay EAS for time and material as detailed i n Attachment A, for servicing the L.A. IMPACT City Council Agenda Packet July 17, 2023
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rotorcraft.
(a) Hourly service rate of $110.00 per hour, based on 15-minute increments.
(b) Any required general supplies (such as consumables, oil, filters, etc.) shall be itemized in the invoice in which the service was completed.
(c) Any specialized items / materials with a cost over $500.00 shall be pre-approved so that L.A. IMPACT can ensure informal or formal competitive bidding is completed as needed.
3. TERM. This Agreement shall remain in effect for a period of twelve (12) months from July 1, 2023 – the effective date of this Agreement or until $125,000.00 has been expended and/or reimbursed through this Agreement, whichever comes first. This agreement may be renewed for up to three fiscal years if there are no changes to the hourly service rate, or if all parties agree on writing to any hourly service rate changes.
This Agreement may be terminated by either party (EAS or JPA / La Verne) with an advance 90 (ninety) day notice. At such time as the Agreement is terminated, EAS agrees to provide L.A. IMPACT with all records and pre-paid parts related to the rotorcraft. L.A.
IMPACT agrees to compensate EAS for any outstanding invoices or agreed costs.
4. INSURANCE. EAS shall obtain and maintain a commercial general liability insurance policy with a minimum of $ 10 million coverage per occurrence, with a $20 million annual aggregate. EAS shall name L.A. IMPACT and the City of La Verne as additional insureds in an endorsement to the policy. EAS shall provide the Certificate of Insurance and the endorsement to the policy to L.A. IMPACT for approval.
5. INDEMNIFICATION. To the fullest extent provided by law, EAS shall indemnify, defend and hold harmless L.A. IMPACT and the City of La Verne, and their respective elected and appointed officials, and their agents and employees, from any and all claims, demands, damages, costs, expenses judgments or liabilities arising out of the negligent performance or attempted performance of the provisions of this Agreement, including any willful or negligent act or omission to act on the part of EAS or its agents or employees or other independent contractors direct ly responsible to it.
Each party to this agreement shall immediately notify the other upon notice of any accident, injury, claim or demand arising out of or in connection with this Agreement.
6. EAS NOT AN AGENT. Except as L.A. IMPACT may specify, in writing, EAS, its agents, employees and subcontractors shall have no authority, expressed or implied, to act on behalf of L.A. IMPACT, as agents or otherwise, or to bind L.A. IMPACT or the City of La Verne to any obligation.
7. FAIR EMPLOYMENT PRACTICES. EAS agrees that all persons employed by EAS shall be treated equally without regard to or because of race, religion, gender, gender identity, gender expression, sex, sexual orientation, age, disability, immigration status, citizenship, color, ethnicity, or national origin, ancestry in compliance with all anti - City Council Agenda Packet July 17, 2023
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discrimination laws of the United States of America and the State of California.
8. COMPLIANCE WITH LAWS. EAS agrees to comply with all local, State and Federal laws, rules, and regulations, including FAA rules, now or hereafter in force, pertaining to the services performed by EAS pursuant to this Agreement in the operation of the L.A. IMPACT rotorcraft.
9. SEVERABILITY. Both parties agree that the invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision.
10. ATTORNEY'S FEES. If any legal action, including an action for declaratory relief, is brought to enforce or interpret any of the provisions of this Agreement, each party shall bear their own attorney’s fees and costs of suit.
11. AUTHORITY TO EXECUTE. The parties acknowledge and represent that the person executing this Agreement on each party’s behalf has the authority to do so.
12. NOTICES. Any notice required in this Agreement to be given to the parties may be delivered either by personal delivery or by depositing in the United States mail, postage prepaid, addressed as follows:
ENFORCEMENT AVIATION SERVI CES, Inc.
David Marquez
Chief Executive Officer
8281 Peters Avenue
Midway City, CA 92655-1620
L. A. IMPACT
Rigoberto Garcia
Executive Director
5700 S. Eastern Avenue
Commerce, CA 90040
CITY OF LA VERNE
Ken Domer City Manager
3660 “D” Street
La Verne, CA 91750
15. CALIFORNIA LAW TO GOVERN. This Agreement is entered into, and shall be construed and interpreted in accordance with, the laws of the State of California.
16. ENTIRE AGREEMENT. This Agreement contains the sole and entire agreement and understanding of the Parties with respect to the entire subject matter hereof. No other agreements not specifically contained herein, oral, or otherwise, shall be deemed to exist or to bind any of the Parties hereto.
17. WAIVER, MODIFICATION AND AMENDMENT. No provisions of the Agreement may be waived unless in writing, signed by all parties. Waiver of any one provision therein shall not City Council Agenda Packet July 17, 2023
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be deemed to be a waiver of any other provision therein. The Agreement may be modified or amended only by a written agreement executed by all of the parties.
///
///
18. COUNTERPARTS. This Agreement may be signed in counterparts, and a facsimile or electronic copy of a signature shall serve as an original for all purposes.
IT IS SO AGREED.
ENFORCEMENT AVIATION SERVICES
Dated:_______________ By: ____________________________ David Marquez
C hief Executive Officer
L.A. IMPACT
Dated:_______________ By:
Rigoberto Garcia
Executive Director
CITY OF LA VERNE
Dated:_______________ By:
Tim Hepburn
Mayor, City of La Verne
APPROVED AS TO FORM: APPROVED AS TO FORM:
___________________________ _______________________________ Kimberly Barlow Lisa A. Vidra
City of La Verne L.A. IMPACT
City Attorney
General Counsel
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City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Cou
ncil
FROM: Meg McWade, Publi
c Works Director
SUBJECT: DECLARATION OF SURPLUS PROPERTY
SUMMARY
This action will declare 11 vehicles as surplus property due to age, condition, or no longer meeting operational requirements. Once declared surplus, the equipment will be disposed of per Administrative Regulation No. 606.
RECOMMENDATION
It is recommended the City Council declare the vehicles and equipment identified in Attachment 1 as surplus to the City’s needs and direct staff to dispose of each asset per Administrative Regulation No. 606.
DISCUSSION
The Fleet Maintenance Division of the Public Works Department is responsible for the purchase and maintenance of all vehicles and equipment used by the City’s various departments. The Division prepares specifications for the purchase of new vehicles and equipment, provides routine maintenance and repairs of such equipment, establishes equipment replacement plans, and is responsible for disposing of declared surplus equipment.
Certain vehicles and equipment hav
e been depreciated and are scheduled for replacement. Each unit on the proposed surplus list (Attachment 1) is no longer useful or is ineffective for current operational requirements. Each will become surplus and will be disposed of per Administrative Regulation No. 606. The typical process is for the City to auction the equipment through a third - party vendor with proceeds returned to the Equipment Fund. There will be 11 vehicles declared surplus with this action and proceeds will be determined by the current used vehicle auction market.
FISCAL ANALYSIS
Any proceeds from the auction of these vehicles/equipment will be placed in the Equipment Maintenance Fund. The proceeds are difficult to predict given current market conditions but are anticipated to be less than $50,000.
ENVIRONMENTAL ANALYSIS
This action is not considered a “Project” under the definition of the California Environmental Quality Act (CEQA) and is therefore not subject to CEQA review.
ATTACHMENTS
1. Surplus Equipment Listing
2. Administrative Regulation 606 – Disposal of Surplus Equipment and Property Report Prepared By:
Joe Viey
ra, Fleet Manager
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City of La Verne – Equipment Maintenance
Surplus Equipment Listing – July 2023
UNIT NO. DEPARTMENT VIN/SERIAL # ITEM
2077 Water 1FTVF12V09KA47811 2009 Ford F-150
2082 Water 1FTVF12V99KA47810 2009 Ford F-150 CNG
2083 Water 1FTVF12V29KA47809 2 009 Ford F-150 CNG
2022 Parks 1FTVF12V19KC73081 2009 Ford F-150 CNG
2084 Water 1FTRX12V29KA47808 2009 Ford F-150 CNG 4 Door
4173 Police 1FM5K8AR3GGA77907 2016 Ford Police Interceptor
4179 Police 1FM5K8AR8HGA77127 2017 Ford Police Interceptor
3115 Police 1FTFW1CF1DFD11776 2013 Ford F-150 4 Door
2118 Police 1FTPW12588FB82471 2008 Ford F-150 4 Door
2071 Water 1FDWE45F82HB70235 2002 Ford E-450 Cam Van
2024 Fleet 1FTRX17W31KA71671 2001 Ford F-150 Ext Cab
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City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM: Chris Nigg, Fire Chief
SUBJECT: DISPOSAL OF SURPLUS FIRE DEPARTMENT SELF -CONTAINED
BREATHING APPARATUS AND EQUIPMENT
SUMMARY
The Fire Department recently replaced its entire cache of self -contained breathing apparatus (SCBA), thereby rendering its previous cache of outdated SCBAs as surplus equipment. In addition, the D epartment has recently replaced all handline nozzles and hydraulic rescue equipment, thus rendering replaced items additionally as surplus.
RECOMMENDATION
It is recommended that the City Council a uthorize the Fire Chief to declare various equipment no longer used as Surplus per Administrative Regulation (AR) 606.
DISCUSSION
The Fire Department’s previous SCBA equipment became obsolete when the manufacturer suddenly ceased production and ongoing support. As such, the Department purchased, and immediately placed in service, an entirely new brand and model of SCBAs last calendar year. The Department has determined that the previous equipment is no longer needed and should be considered surplus in addition to other outdated equipment.
Associated equipment beyond the SCBAs include air cylinders, harnesses, facepieces, communication components, hydraulic tools, and hose nozzles.
The equipment proposed for disposal includes:
• 30 Honeywell Titan SCBA back frame/backpacks
• 87 Honeywell Luxfor 4500PSI high pressure DOT air cylinders • 14 Honeywell Titan SCBA facepiece with voice amplifiers • 3 Honeywell RIT/RIC bags with accessories
• 2 Hurst Hydraulic rescue tool systems and power units • 25 TFT handline nozzles
FISCAL ANALYSIS
In accordance with AR 606, the surplus SCBAs and other equipment will be auctioned off to the highest bidder via government equipment auction. The monies derived from selling the excess equipment will be returned to the Fire Department Equipment Replacement Fund and General Fund, respective to the original contribution during initial purchase.
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ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
Not applicable.
ATTACHMENTS
None
Report Prepared By: Robert Russell, Fire Battalion Chief.
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City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: RESOLUTION NO. 23-52 AUTHORIZING THE EXECUTION OF A SIDE
LETTER AGREEMENT AMENDING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE
LA VERNE CITY EMPLOYEES’ ASSOCIATION
SUMMARY
The City’s dispatch center staffing is experiencing unprecedented turnover and recruitment challenges requiring a significant amount of additional coverage by remaining Communications Officers. The proposed side letter agreement to the Memorandum of Understanding (MOU) with the La Verne City Employees’ Association (LVCEA) will allow double-time compensation for mandatory hours worked in recognition of employees working above and beyond traditional overtime hours to meet staffing needs.
RECOMMENDATION
It is recommend ed that the City Council adopt the attached Resolution titled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, AMENDING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE CITY EMPLOYEES’ ASSOCIATION.”
DISCUSSION
As per State law, the City is required to meet and confer with recognized employee groups over wages, benefits, and working conditions.
The City is in active negotiations with the LVCEA. However, a full tentative agreement has not been reached and the City has an immediate need to address a staffing issue in the Police Department Dispatch Center.
The City has eight (8) full -time Communications Officer s, also known as dispatcher positions, budgeted for the current fiscal year. However, the Police Department is currently down to five (5) filled positions. The City has been actively trying to get to full staffing. However, r ecruitment and retention are an ongoing challenge and the City recently lost two (2) trainees prior to completing a probationary period leaving the dispatch center short for the foreseeable future related to the time needed for recruitment, onboarding, and training. As a result of the staff shortages, current dispatchers are required to work significant amounts of mandatory overtime.
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At the request of Police Department Administration and with direction provided by the City Council in closed session, Staff has engaged in discussions with the LVCEA to enter into a Side Letter agreement to the MOU to incentivize when dispatchers are mandated to work outside of their normal schedule.
If the Side Letter is approved, the City will implement additional overtime compensation considerations for Communications Officer s for the period of July 2, 2023 , through December 31, 2023. In the event Dispatch staffing is not at full complement with eight (8) fully trained dispatchers, the O vertime Pay or Compensatory Time off rate will be at two-times for mandatory shifts requiring mandatory coverage or mandatory hold over hours. If staffing levels continue to be an issue after December 31, 2023, the City Manager, upon mutual agreement with the LVCEA, can extend the additional overtime considerations up to three (3) months through March 31, 2024.
FISCAL ANALYSIS
There are no requested appropriations or additional expenditures from the General Fund at this time. Increased costs as a result of the additional compensation are anticipated to be offset with savings from the vacant positions. However, the impacts will be evaluated with the mid-year adjustment process and addressed accordingly.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
1. Resolution 23-52
2. Proposed LVCEA Side Letter
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RESOLUTION NO. 23-52
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE EXECUTION OF A SIDE
LETTER AGREEMENT AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE CITY EMPLOYEES’
ASSOCIATION
BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The City Manager of the City of La Verne is hereby authorized to execute a Side Letter Agreement to the Memorandum of Understanding between the City of La Verne and the La Verne City Employees’ Association, said side letter being in the form attached hereto and made a part hereof by reference as though the same were set forth in full herein.
Section 2. The Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 17
th day of July 2023.
_______________________________
Mayor Tim Hepburn
___________________________________
Lupe Gaeta Estrella, Assistant City Clerk
CERTIFICATION
I hereby certify that the foregoing Resolution No. 23-52 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 17th day of July 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Lupe Gaeta Estrella, Assistant City Clerk
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SIDE LETTER AGREEMENT TO MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF LA VERNE AND THE LA VERNE CITY EMPLOYEES’
ASSOCIATION
The City of La Verne (“City”) and the members of the La Verne City Employees’ Association (“Association”) entered into a Memorandum of Understanding (MOU) effective July 18, 2022 – June 30, 2023.
The City and Association are currently in good faith negotiations on a successor MOU. However, it is not anticipated those negotiations will result in a tentative agreement prior to July 17, 2023.
Therefore, based on mutual interest, the City and Association would like to enter into a side letter agreement to address current staffing issues in the dispatch center.
Pursuant to the provisions of the Meyers -Milias-Brown Act, this Side Letter of Agreement is entered into on this 17th day of July, 2023, between the City and the Association.
Except as provided herein, all wages, hours and other terms and conditions of em ployment presently provided to the Association and contained in the MOU shall remain in full force and effect.
The City and the Association have met and conferred in good faith concerning the terms and conditions of this Side Letter Agreement and its impl ementation and now therefore agree that Article 10 of the current MOU effective July 2022 will be amended as of July 2, 2023, as follows by adding:
F. Dispatch Center Staffing. In consideration of the current staffing situation and the need to cover the required 24/7 schedule of the dispatch center, the City will implement additional overtime compensation considerations for Communications Officers for the period of July 2, 2023 through December 31, 2023. In the event Dispatch staffing is not at full complement with eight (8) fully trained dispatchers, the Overtime Pay or Compensatory Time off rate will be at two -times hourly pay for mandatory shifts requiring mandatory coverage or mandatory hold over hours. Note, full time equivalent positions include all active employees on staff, assigned to the dispatch center, even those who may be on approved leave such as FMLA, disability, workers ’ compensation, administrative leave, etc. If staffing levels continue to be an issue after December 31, 2023, the City Manager, upon mutual agreement with the Association , can extend the additional overtime considerations up to three (3) months through March 31, 2024.
DATED___________________________ DATED__________________________
LA VERNE CITY EMPLOYEES’ ASSOC. CITY OF LA VERNE
By_______________________________
By_______________________________
LVCEA Representative Ken Domer, City Manager
By_______________________________ By_________________________________ LVCEA Representative JR Ranells, Asst. City Manager
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City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: RESOLUTION NO. 23 -55 AUTHORIZING THE EXECUTION OF A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
LA VERNE AND THE LA VERNE POLICE MIDDLE MANAGEMENT
ASSOCIATION
SUMMARY
The Memorandum of Understanding (MOU) with the La Verne Police Middle Management Association (LVPMMA) expired on June 30, 2023. Staff and association representatives have been meeting since the fall of 2022 on a successor agreement. Based on City Council direction and support of the terms discussed, a tentative agreement has been reached and staff is now seeking formal approval from City Council to finalize the MOU.
RECOMMENDATION
Adopt Resolution No. 23-55 titled, “A RESOLUTION OF THE CITY COUNCIL, CITY OF
LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE
EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION.”
DISCUSSION
As per State law, the City is required to meet and confer with recognized employee groups over wages, benefits, and working conditions. The agreement currently in place with the LVPMMA expired on June 30, 2023.
In short, the new two (2) year agreement addresses compensation issues for current LVPMMA members, incorporates future fiscal sustainability measures, and provides insurance considerations for future employees.
A primary point of discussion in negotiation s was the issue of the compaction formula related to compensation between the sergeant and lieutenant positions. A compaction formula exists to ensure adequate separation between the two positions. Due to compensation afforded to sergeants related to special assignment pay, education pay, shooting pay, and training pay, the current compaction formula is no longer providing an adequate separation between positions. Therefore, the proposed MOU increases the current compaction formula from fifteen percent (15%) to twenty percent (20%) to address this issue.
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Additionally, in line with Council direction to provide future fiscal sustainability, LVPMMA members will begin contributing a larger amount toward retirement benefits by paying one-half percent (0.5%) of the employer’s share of PERS retirement benefits as soon as the necessary contract amendments can be executed. Another one-half percent (0.5%) totaling one percent (1%) will be contributed by LVPMMA members as of July 2024.
Lastly, future members will have an increase in medical insurance tiers for capped employees and City dental insurance contributions are increasing to $44 per month.
FISCAL ANALYSIS
Salary increases as a result of the compaction formula change and anticipated future salary adjustments supported by Measure LV revenues are estimated to be $28,000 for Fiscal Year 2023/24. This amount has been included with the approval of appropriations related to the full-time salary chart adoption.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
1. Resolution 23-55
2. Proposed LVPMMA MOU
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RESOLUTION NO. 23-55
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE EXECUTION OF A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND
THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION
BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The City Manager of the City of La Verne is hereby authorized to execute a Memorandum of Understanding between the City of La Verne and the La Verne Police Middle Management Association, said memorandum of understanding being in the form attached hereto and made a part hereof by reference as though the same were set forth in full herein.
Section 2. The Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 17th day of July 2023.
______________________________
Mayor Tim Hepburn
ATTEST:
__________________________________
Lupe Gaeta Estrella, Assistant City Clerk
CERTIFICATION
I hereby certify that the foregoing Resolution No. 23-55 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 17 th day of
July, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Lupe Gaeta Estrella, Assistant City Clerk
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MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF LA VERNE
AND
THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION
Article 1 - Recognition
The City of La Verne (hereinafter referred to as "City") has formally recognized the La Verne Police Middle Management Association (hereinafter referred to as "Association") as the representative for fulltime City employees in the classification of Police Lieutenant.
Article 2 - Ctty Gouncil Approval
!t is agreed that this Memorandum of Understanding (MOU) is of no force or effect until ratified, approved and adopted by the City Council of the City of La Verne.
Article 3 - Management Rights
To the extent that the following are not inconsistent with specific tvlOu provisions and to the extent that the following are not within the scope of representation, the parties agree that the following constitute the rights of management:
1. The right to hire, promote, demote, suspend, discipline, or discharge any employee in accord with state and federal law.
2. Determine the location of any new facilities, buildings, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing, or closing of facilities, departments, divisions or subdivisions thereof.
3. Determine services to be rendered.
4. Determine the layout of buildings and equipment and materials to be used therein.
5. Determine the size and character and use of inventories.
6. Determine financial policy, including accounting procedure.
7. Determine the staffing of classifications not represented by the Association.
8. Determine selection, or promotion of employees.
9. Determine the size and character of the work force.
10. Determine the allocation and assignment of work to employees except in those instances where the affected employee receives additional compensation as a result of performing a given assignment.
11. Determine policy affecting the selection of new employees.
12. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required.
13. lmpose discipline.
14. Determine control and use of City property, materials, and equipment.
I nesoluTtoN No.223-564G -1-
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15 16
17 18
Place work with outside firms.
Determine the kinds and numbers of personnel necessary.
Require employees, where necessary, to take in-service training courses during working hours.
Prescribe a uniform dress to be worn by designated employees.
Any grievance arising out of or in any way connected with the existence or the legality of any of the above-described rights of management is not subject to the grievance procedure unless such grievance is othenryise grievable under another Article of this Agreement.
Article 4 - Association Rights
The Association retains the right to engage in the meet and confer process with regard to all matters relating to employment conditions and employer/employee relations including, but not limited to, wages, hours, and other terms and conditions of employment.
Article 5 - No Work Stoppage
Employees covered by this Memorandum of Understanding and the Association agree that there will be no strike, slow down, or any other work stoppage.
Article 6 - Salary and Classification Plan
A. Salarv. A five-step salary schedule with five percent (5%) difference between steps is hereby established. Each salary step is attainable after one (1) year of service from the date of the last salary step increase only if the employee shows satisfactory job progress.
pay peried ef July 2024 the e ity will previde members a base salary inerease g=5w
The leeal ageneies that will be surveyed fer eemparisen purpeses inelude e++es+nge+es=
Compaction Factor. ln reeegnitien ef Sergeants being eligible fer 10% @oenSuresufficientseparationofcompensationbetween
Sergeants and Lieutenants is maintained, a minimum of 15l2C% plus $100 monthly variance will be kept between top step Sergeant plus Advanced POST and bachelorls degree and top step Lieutenant. The Citv and Association maLlook at the factor each year @
to determine if adjustments are necessary
I nrsoluTroN No.223-5646 2-
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After nermal salary adjustments have been made; tJhe compaction factor will be added to the top step of median market salary for Lieutenants. When salary adjustments are scheduled, the City will perform a market median analysis for the Lieutenant top base salary and compare it with the top step Lieutenant with compaction. The formula to determine the adjusted base salary will be as follows:
Current Top Step Sergeant Annuallv * 1oolo = X
X"{5!Q%=Y
Y + $1,200 = Step 5 Lieutenant w/ Compaction
The adjusted compaction formula equates to the following utilizing current annual top step for Sergeant:
$149,331.5560 =
$ry
lstep 5 srgt.+loYoEd.l
Lt.w/Cmpctn.l
$17+9.,7W1W.92
FS_YICmpctn.l [$100/mnth.]
+ $1,200
lStep 5
gg. Exceptiona! Pefu . ln order to recognize exceptional achievements and contributions, employees covered by this Resolution may be granted an Exceptional Performance Award of up to five percent (5%) of base salary. Determination of whether an employee meets the standard will be made by the City Manager during an employee's annual evaluation. An employee may not be the recipient of an Exceptional Performance Award more frequently than once in a three (3) year period. This award will be administered in accordance with Administrative Regulation No. 304.
ArticleT-SickLeave
Accrual Rate. Employees shall accrue sick leave at the rate of eight (8) hours per month for each calendar month of service.
Deduction. Sick leave granted by the City and used by the employee shall be deducted from the employee's accrued sick leave balance.
Accumulation. Sick leave may be accumulated indefinitely as long as the employee works for the City.
Accrual Durinq Leave with Pav. Employees granted leave with pay shall accrue sick leave as herein provided.
Accrual After Separation. Sick leave shall not accrue to or be qranted to an employee after separation from Citv service, while placed on leave without pav. or durinq nv other absence not autho bv the Citv
empleyee absent frem eluty after separatien frem City serviee er during @
Phvsician's Certificate. Evidence, in the form of a physician's certificate or othenryise, may be required to determine the adequacy of reasons for an employee's absence during the time for which sick leave is requested.
A
B
C
D
E
F
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Personal lllness or Disabilitv. An employee who has contracted or incurred a non-service connected illness or disability, which renders him/her unable to perform the duties of his/her position, will be eligible to receive paid sick leave.
BereavemenUFamily Leave. Sick leave may be granted for death involving members of the immediate family (for this purpose, members of the immediate family shall be defined as: spouse, mother, father, sister, brother, children, grandparents, mother-in-law, father-in-law) not exceeding five (5) days per occurrence. Evidence of family relationship may be required before such sick leave is granted. One week generally means forty (40) hours; however, an employee assigned to an alternative workweek may require more than 40 hours to take one (1) week of bereavement leave. Use of bereavement leave shall not be factored as sick leave @orfor
performance evaluation pu rposes.
Familv lllness or Disabilitv. An employee will be eligible to use accrued sick leave for up to 80 hours in the calendar year when there is a sickness or disability involving a member of his/her immediate family, which requires the employee's personal care and attendance. (For purposes of this section, members of the immediate family shall be defined as spouse, children, parent or parent-in-law.) Additional time may be granted at the discretion of the Police Chief.
J. Utilization Procedure. An em ployee requesting paid sick leave in accordance with Sections G (Personal lllness or Disability) or Section H (BereavemenUFamily Leave), or Section I (Family lllness or Disability) above, shall comply with the following:
1. Call-in Procedure. The employee shall personally make contact with the Department at least two (2) hours before the time specified for the beginning of the work shift of his/her absence from duty. ln cases in which the ill or disabled employee is physically unable to personally make contact with the Department, the individual designated to provide notification of the absence shall personally make contact with the Department.
2. Basis for Absence. The employee or other individual providing notification to the Department of the employee's absence shall provide the Department with the specific reason for the absence. If the absenee is fer i
ef the siekness er disability must be speeified and legged by the Bepa*men+
3. Accessibilitv. An employee who has called in sick for personal illness/disability for family illness/disability shall be available at his/her residence for telephone or personal contact from the Department during the employee's assigned shift. Exceptions to this requirement shall be authorized where necessary to provide care for an immediate familv member residing elsewhere, to seek medical
medication.
K. Sick Leave Gonversion.
(,
H
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treatment, or to obtain
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1. Employees with 15 to 20 years of service with the City of La Verne who separate or retire from the City for non;disciplinary reasons may convert a portion of their sick leave balance to vacation leave on a 2:1 basis as outlined in section 6 below, i.e., an employee with 19 years of service who has a current balance of 300 hours of sick leave would receive 150 hours of vacation.
2. Employees who retire from the City with 21 years of service or more with the City on a regular service retirement, may convert sick leave to vacation leave on a 3:1 basis to a maximum of 500 hours at28 years as outlined in section 6 below, i.e., an employee with 25 years of service who has a current balance of 1100 hours of sick leave would be eligible to receive 366 hours of vacation.)
3. An employee with 20 or more years of service with the City that is retiring or has submitted an application for retirement for an industrial disability retirement through PERS will only be eligible for conversion above the 20 year level if the retirement is the direct result of a permanent disabling injury (not illness) that occurred in the line of duty, as a result of a single on-duty incident during the actual performance of law enforcement duties.
4. An employee with 20 or more years of service that either has a retirement that does not qualify under subsection 2 or 3; or separates from the City for non-disciplinary reasons will be capped at320 converted hours.
5. Notwithstanding the restrictions above, employees who separate with more than 20 years of service who do not have the necessary hours to increase their convertible hours on the 3:1 ratio will be eligible for the 2:1 ratio, however hours will be capped at320 converted hours.
6. Conversion Table.
Years of Service
Maximum # of Hours
that can be converted
640
975
1 050
1125
1200
1275
1 350
1425
1 500
Conversion
21 22
23 24
25 26
27 28
320
325
350
375
400
425
450
475
500
15-20
7. Any sick leave hours converted to vacation hours, may not be reported to PERS for purposes of adding service credit.
Article 8 - Holidays
Due to the unique nature of work hours in the Police Department, the following policies will be observed:
A. Shift emplovees.
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B
1. Definition. Employees assigned to patrol who are scheduled to work the 3112 plan are regarded as "shift employees" for purposes of this article.
Employees assigned to patrol that are temporarily assigned to the 5/8 plan due to training or light duty shall continue to be regarded as shift employees for purposes of this article.
2. Holidav Pav. Shift employees and the Lieutenant assigned to the Detective Bureau shall receive eighty (80) hours of holiday pay per year at straight time on a prorated basis over twenty-four (24) pay periods during the calendar year. ln addition, a shift employee who works on a holiday (as described in B-{2) below) will receive pay for all hours worked at the time and one-half rate. ln accordance with the limits set forth in Article 16 of this Agreement, all premium pay for hours worked on a holiday must be received by the employee in the form of pay rather than compensatory time. ln consideration of this benefit being provided to the Detective Bureau Lieutenant, individuals in that assignment will not be entitled to overtime as provided in Article 16 for any hours worked relative to their Detective Bureau assignment.
3. Transition from Shift to Non-shift Status. When it is confirmed in writing that a shift employee will be reassigned to non-shift status for a period of three (3) months or longer, he/she will cease to receive holiday pay on a prorated basis. As a non-shift employee, said employee will be entitled to receive paid time off for authorized holidays.
Non-shift Emplovees.
1. Definition. Employees who are not assigned to patrol under the 3/12 plan are regarded as "non-shift employees" for purposes of this article.
2. Authorized Holidavs. Non-shift employees shall receive pay for their assigned shifts on the following ten (10) holidays on a straighttime basis:
1. New Year's Day
2. President's Day
3. Memorial Day
4. lndependence Day
5. Labor Day
6. Veterans Day
7. Thanksgiving
8. Day after Thanksgiving
9. Day before Christmas
10. Christmas Day
3. Weekends. !n the event that any of the above holidays falls on a non- work day (i.e., Saturday or Sunday), the Chief will have discretion to identify the closest regular work day prior to or after as the observed holiday. ln the event that a non-shift employee is called in to work on a holiday, he/she shall receive pay for all hours worked at the rate of time and one-half.
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4. Transition from Non-shift to Shift Status. When it is confirmed in writing that a non-shift employee will be reassigned to shift status for a period of three (3) months or longer, he/she will receive prorated holiday pay pursuant to Section A(2) of this Article in lieu of paid time off.
Article 9 - Vacations
Accrual. All employees shall accrue paid vacation leave as provided below.
Accrual shall be apportioned on a monthly basis and shall be prorated for employees who begin or terminate their employment in the middle of a month
1. During the employee's first five (5) full consecutive years of employment, the employee shall accrue one hundred twelve (112) hours of vacation leave per year.
2. Beginning with the employee's sixth (6th) full consecutive year of employment and continuing through the fourteenth (14th) plus year, the following vacation shall accrue:
Years of Continuous Service Hours of Vacation
A
6 8
10 12
14 or more
144
160
184
192
200
B. Vacation Cap.
1. Emplovees classified as a Lieutenant or Sergeant as of January 31, 2020. will not have their vacation caooed.
2 Ncrnr memhere, nnf af fhe rank of orh her ac nf -lanr ranr ?'ltrl 2020 will have vacation hours a 400 cashed out at their pre- promotional rate (salary rate prior to promoting to Lieutenant). After promotion, these affected emplovees will be allowed to accrue over 400 hours until the last pav period of December each year, .-A at which time, members will be cashed out for all hours over 400 at their then current rala Caeh nrrt will he inr:lrrded on the lacf narrrnll nf Danamher
3. New employees hired and current employees who were not previously LVPOA members before November 5,2018, will have the same restrictions and provisions as those detailed in the lNovember 20181 app+ieaUte-LVPOA MOU.
C. Schedulinq. Scheduling of employee vacation leave shall be at the discretion of the City with due regard for the work requirements of the City.
D. During Leave/After Separation. Vacation leave shall not accrue to or be granted to an employee after separation from City service, while placed on leave without pay, or durinq anY
other absence not authorized by the City.
E. Deduction. Vacation leave used by an employee shall be deducted from the employee's accrued vacation leave.
F. Accrual During Leave with Pav. Employees granted a leave of absence approved by the City with pay shall accrue vacation leave.
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G. Pavment Upon Separation. A permanent employee separated from City service shall receive compensation for his/her tota! accrued vacation leave at the employee's then current salary rate.
H. Gatastrophic Gash Out. An employee who experiences unexpected financial obligations due to catastrophic conditions such as family medical expenses, death in the family, etc., may request authorization from the City Manager to "cash out" accumulated vacation hours provided, however, that the employee shall retain an accumulated vacation balance of at least 80 hours (2 weeks).
Approval of such a request is subject to the sole discretion of the City Manager.
l. Annual Cash Out. Employees with a minimum of 500 hours of accumulated sick leave may "cash out" up to forty (40) hours of accumulated vacation on an annual basis provided that subsequent to the cash out, the employee shall retain a minimum vacation accrual balance of 108 hours. Said vacation cash out shall be approved on the condition that it is paid to the employee in conjunction with an approved vacation leave of at least one week in duration.
J. Deferred Compensation Plan Cash Out. Pursuant to IRC Section 414(v). employees age 50 or older can defer additional "Aqe-50 Catch-Up" s to their 457 Deferred n
457(b) deferral limit. The amount for 2023 is $7.500 and is subiect to an -of-livi increase based on the Cons r Pri
(CPl). Employees who are or will reach the aoe of 50 durinq the calendar vear mav "cash out" the dollar equivalent of up to the annual Aqe 50 Catch-Up limit of vacation hours each year and have the funds deposited directlv into the 457(b\ olan. However. the emolovee 's tota! annual standard (non-catch-uo) deferrals into the Plan must be eouiva nt to the maximum deferral limit for the calendar vear ($22.500 for 2023. indexed onqoinq based on CPI) in order to deposit the additional "cash out" amount. The emplovee shall retain an accumulated vacation balance min um of at least two weeks 02 or 80 hours). iens
r year
ealerdar year rnay "eash eut" the dellar equivalent ef up te the additienal eentributien shewn abeve ef vaeatien heurs eaeh year and have the funds @ns (witheut the added ameunt), The empleyee shall
Article 10 - Work Schedules
A. Normal Week The workweek for employees assigned to Patrol shall be the schedule commonly known as the 3112 plan as approved by the Association and the City. Under the 3/12 plan, employees will be scheduled to work a total of 80 hours in a biweekly pay period. Depending on assignment, I nrsoluTtoN No.223-5646 -8-
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employees may be scheduled to work five (5) eight (8) hour days in a workweek or an alternative schedule approved by the Chief of Police.
B. Level Pav Adiustments. ln order to enable employees assigned to the 3/12 plan to receive consistent base pay for eighty (80) hours per pay period, biweekly payroll time cards may be adjusted to reflect eighty (80) hours even though the employee may have worked fewer or more hours during the regular work schedule. For example, an employee who worked a short week of thirty- six (36) hours and a long week of forty-eight (48) hours during a biweekly pay period will have his/her time card adjusted by the addition of four (4) hours for the first week and the deletion of eight (8) hours for the second week.
Similarly, an employee who works two consecutive short thirty-six (36) hour weeks in a biweekly time period will have his/her time adjusted by the addition of four (4) hours for the first week and four (4) hours for the second week.
C. Reversion to Previous Work Schedules. In the event that the City believes that the continuation of the modified work schedules is not in the best interests of the City or the affected employees, the modified work schedules will be abandoned and the Department will revert to the work schedules previously in effect upon provision of ninety (90) days written notice to the other party.
D. Trarmng Eank. ln order to accommodate the scheduling and completion of ongoing departmental training, without incurring a substantial amount of overtime or impacting the number of personnel on patrol, the City and the Association agree to establish a "Training Bank." This Bank will consist of paid but unworked hours. Based on the patrol scheduling of 12-hour shifts in a combination of 3 3-shift weeks and 1 4-shift week, each officer assigned to patrol will accumulate 48 hours of unworked time over the course of 26 pay periods. This lbalance will be tracked and used to accommodate an equal number of training hours scheduled throughout the year.
Traininq/Non-shift Assignment. Hours worked in conjunction with training or another assignment will be in accordance with the Department policy.
Article 11 - Administrative Leave
Employees covered by this Memorandum of Understanding shall be allowed to take administrative leave at the discretion of thei+the Captain or Chief of Police, if applicablesupends€+. Administrative leave is provided in recognition of the fact that employees covered by this MOU are faced with demands that require them to work overtime and odd hours without additional compensation. Unlike vacation, these days/hours cannot be accrued and no payoff shall occur at termination of employment.
dministrativeLeavewillbecappedat80hours
annually (per calendar year). Use of hours will not be restricted or limited per pay period but must be approved by the Captain or Chief of Police. if applicablea Article 12 -Probationary Period
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A. All promotional appointments shall be tentative and subject to a probationary period of one (1) year.
B. The probationary period may be extended by the City for a period not to exceed three (3) months.
C. During the probationary period, an employee will be evaluated at the end of six (6) months and twelve (12) months.
D. During the probationary period, a promoted employee may be demoted back to the previous job held without right of appeal if the City deems the employee unfit or unsatisfactory for permanent appointment to the promoted position.
E. The probationary period shall be regarded as part of the testing process and shall be utilized for closely observing an employee's work, for securing the most effective adjustment of a new employee to a position and demotion of an employee whose performance does not meet the standards of work.
Article 13 - Uniform Allowance
Each employee in the classification of Lieutenant who works a full calendar year shall receive a uniform allowance, currently one thousand twenty dollars ($1,020) per year, which is payable as part of the first regular paycheck in November.
Employees who retire from City service in the middle of a year shall have their uniform allowance prorated. Annual upward adjustments in the uniform allowance will be based on the median amounts for Lieutenants of the_following local aqencies: cities of Azusa, Baldwin Park, Chino. Cla Covina. Glendora, Monrovia, Montclair, Ontario. Pomona, Upland. West Covina. and the Countv of Los Angeles
Article 14 - Automobile
At the discretion of the City Manager, individuals assigned the role of Administrative Lieutenant may be provided with the use of a city owned automobile and fuel for business related purposes or a monthly automobile allowance in an amount determined by the City Manager not to exceed $300 per month. ln no case shall a monthly automobile allowance exceed the equivalent cost of a City owned automobile, fuel, insurance, and maintenance. when an individual is provided an
required to submit proof
auto allowance for using their own vehicle, they will be of insurance to the Personnel Office. Person use of a
Citv owned automobile or receiot of a ile allowance in of actual use e F rn
shall be sole ly the responsibilitv of the emplovee. However anv such I nesoluTtoN No.223-5646
shall not be
-1 0-
shall not P
the
taxable
other em
Article 15 - Retirement
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All employees shall be covered for retirement purposes by the Public Employees' Retirement System (PERS) 3% @50 full formula and Section 20024.70 (one year final compensation) in accordance with the contractual agreement between the City and PERS.
The City and employees covered by this Agreement shall be subject to the rules and regulations as endorsed and accepted by the PERS Board, except as othenruise noted herein.
A. Emplover Premium. Premium cost is fixed by the governing board of PERS and is divided between the City and employee. The City shall pay any and all costs designated as employer charges as set forth by the PERS governing board. However, with the first pav period of Julv or upon the m ndment to the co Association memb
5%l toward thebeein contributi p an€d€li+i€fia+ one-half percent (0. emplover's PERS bution. Also, effective the first ful I oav period of Julv 4 ations members n ditional one-half
0.s% for a tota n rcent L.O% of the
contribution.
B. Emplovee Premium. Employees will be responsible for paying the full amount of their employee contribution (9% of reported compensation).
Credit for Unused Sick Leave Effective July 1999, the City will bear the cost for the credit for unused sick leave benefit under PERS. 3'd Level 1959 Survivor Benefit. Effective August 1988, the City will bear the cost for the 3'd Level 1959 Survivor benefit under PERS. 4th Level 1959 Survivor Benefit. Effective September 2005, the City will bear the cost for the 4th leve! 1959 Survivor Benefit.
Article 16 - Medical and Dental Plans
A. Medical Plans - Active Emplovees as of November 5. 2018: The City shall provide a medical plan approved by the Association through the Employee Health and Safety Committee for all employees and their dependents.
Employees shall also have the ability to choose from an optional plan and the City will agree to pay an amount not exceeding the cost of the Health Net HMO or its equivalent plan for each tier.
1. At the time of hire, an employee shall choose a plan that best meets the needs of the emPloYee.
2. An open enrollment period will occur in [tlay-June of each year (effective 1). Only during this time may the employee change to another plan B. ns - New Hired After Novem 5.2018: For new
employees hired and current employees who first become either an LVPOA r 5,2018, the City shall
contribute up to the following amounts toward health insurance any additional costs being the responsibility of the employee
1. Employee OnlY = $6500
2. Employee plus spouse = $1,1!000
C
D
E
July
Medical
member or LVPM member after Novembe
-11-
benefits with
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3. Employee plus child = $9508O0
4. Employee plus family = $1,5300
C. Medical Plans - Retired Emplovees: The City shall provide monthly medical insurance contributions to retired employees up to the following amounts:
D. . Those who retired between 10-1-84 and 9-1-90:
- Single $88.32
E. - Couple $181 .06
F. - Family $247.30
G. . Those who retired between 9-2-90 and 12-31-99:
H. - Single $110.00
1. - Couple $225.00
J. - Family $247.30
The amount of City-paid contributions towards medical insurance for those who retired prior to 12-31-99 shall be permanently fixed and will not be increased in conjunction with changes in monthly premium rates. . Those who retire after 1-1-00 will be provided with monthly medical insurance contributions in an amount of eighty-five percent (85%) of the monthly premium of the least expensive HMO plan (for the retiree and covered dependents). The amount of this City-paid monthly contribution toward medical insurance premiums for those retired after 1-1-00 shall not be permanently fixed and will increase in conjunction with changes in monthly premium rates. The City shall provide this benefit only to those retired employees and their dependents who meet the conditions shown below. . TheseECI.&yees_who retire after 1-1-05 will be provided with a monthly medical insurance contribution in an amount of 80% of the monthly premium of the least expensive HMO plan provided by the City to its active employees (for the retiree and covered dependents). The amount of this City-paid monthly contribution toward insurance premiums for those retired after 1-1-05 shall not be permanently fixed and will increase in conjunction with changes in monthly premium rates. The City shall provide this benefit only to those retired employees and their dependents who:
1. had at least twenty (20) years of continuous service with the City of La Verne.
2. if eligible for Medicare, have enrolled in and maintain ltledical coinsurance benefits in which case the City shall provide a supplemental medical insurance plan and contribute 80% of supplemental rates not to exceed the aforementioned contribution amounts.
3. are not receiving disability retirement benefits through the PERS nor have filed for industrial disability retirement benefits through the PERS with the following exception as determined by the City Manager:
a. the employee (without regard to years of service) suffered a permanently disabling injury (not illness) in the line of duty as a result of a single, on-duty incident during the actual performance of law enforcement duties or other injury as deemed appropriate by the City l/lanager or his designee; and
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b. the employee has not declined an offer of a modified duty assignment; and
c. the employee's disabling injury that necessitates retirement specifically excludes back injuries, psychological problems, heart disease, hypertension and stress trauma.
4. obtain their medical insurance through the City. However, a retiree who chooses to purchase medical insurance from an independent source may be reimbursed by the City for their cost of such insurance not to exceed those amounts specified above. ln order to receive such direct payments, the retiree shall provide the City with an annual signed statement certifying that he/she has medical insurance coverage to cover the cost of catastrophic illness or injury for the retiree and dependents. Said medical insurance payments shall be made on a quarterly basis.
5. Upon death of the retired employee, dependents will not be eligible for medical insurance through the City.
The City shall not provide any retiree medical insurance contributions for employees hired after November 5,2018 However, no later than December 3t,2024. the Citv will exolore creating a retiree health savinss plan for members not elieible for the Citv's retiree medical efit. Contributions would not besin until Januarv 2025 Emolovees who retired on or to 1-1-05 shall receive retiree med I insurance as set out C.1-5ab
K. De tal Plan. The City shall contribute towards a dental plan for the employee and eligible dependents in the form of allocations of up to $ae44 per month applied towards premiums of a City group dental insurance policn D-
Article 17 - Overtime
zutherized shift relief feur ( l) heurs er mere beyend the regularly seheduled wOIk Shift bY [€G€iVir]9 evertirne pay ^^-- ^^i^^ ^+ +h^ x ;^^;^^ ^+ +t' +i+n
1. Overtime must be authorized in advance by the City.
2. Overtime pay shall be provided at time and one-half.
3. Overtime will be authorized in accordance with the Department's relief policy.
4. Overtime may be accrued as compensatory time at time and one-half up to four hundred and eighty (480) hours. Employees will have the option of being compensated for comp time in either of the following methods:
a. An employee may receive payment for accumulated compensatory time in conjunction with a regularly scheduled vacation leave of at least one week in duration that has been approved by the Department.
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b. Any accumulated time on the books as of the first pay period in November shall be paid to the employee by November 23d of each calendar year.
t tieutenant A weuld
are
remeved frem the MOU,
+A. Court Appearances. When a Lieutenant is required to appear in court due to subpoena or other lawful request, for less than four hours; and the request for appearance is not within two hours of the employee's regular start or end time, the individual will be provided with compensatory time on an hour for hour basis.
+9. Mandatorv Departm . Members will receive
time and one half (1 %) their hourly rate for mandatory internal department meetings and/or trainings they are required to attend outside of their normal schedule (exceot as mav be covered bv that member's Trainino Bank), Authorization of overtime under this provision must be approved by the Captain or Chief.
Article 18 - Long Term Disability and Life lnsurance
A. Lons Term Disabilitv Insurance. The City shall provide a long term disability (LTD) plan meeting the following criteria, as defined in the contract with the insurance company:
1. Waiting Period 90 days
2. Benefit period to age 65
3. Percent of insured earnings 66 213%
4. Maximum benefit $5,000
B. Life lnsurance. The City will also provide a term life insurance policy with a fifty thousand dollar ($50,000) benefit and a fifty thousand dollar ($50,000) accidental death and dismemberment benefit.
C. Lono Term Disabilitv & Life lnsura nce Benefits. The Citv com to explore enhancino the current LTD and Life lnsurance Benefits provided for members bv the end of the MOU Term. 30.2025
B
Article 19 - Workers ' Compensation lnsurance
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A. Provision of. The City will provide workers compensation insurance. The State workers' compensation Iaws and this MOU shall govern all aspects of duty related injuries, illnesses, and accidents.
B. lndustrial lniuries and Accidenb.
t Employees shall report any duty related injury or illness which requires medical treatment to the appropriate department supervisor as soon as physically possible.
2. Employees shall report any duty related injury or illness which does not require medical treatment to the appropriate department supervisor by the end of the workday on which the injury or illness occurred.
C. Medical Treatment. Any employee suffering from any duty related injury or illness which requires medicaltreatment shall immediately seek such treatment from a City designated physician or medicalfacility.
D. Leave of Absence for lndustrial Disabilitv Qualification. An employee suffelng a duty related injury or illness that disables that employee from the performance of regular job duties may request a leave of absence for industrial disability. Upon acceptance of any claim, the employee may be granted a leave of absence. Such request may be submitted in the form or a workers'compensation claim. Any dispute regarding such claim shall be resolved through the State Workers'Compensation Appeals Board process.
E. Compensation. For any employee on leave of absence under the workers' compensation sections of the California Labor Code, accumulated paid leave may be prorated to supplement such temporary disability compensation payments, provided that the total amount shall not exceed the regular gross salary of the emPloYee.
Article 20 - Tuition Reimbursement
The City shall reimburse employees for the cost of tuition and books up to $1,700 per fiscal year when completing job related professional improvement courses offered thiough the California University system or an accredited private college institution, provided that:
A. The employee has obtained the prior approval of either his/her department head or the Personnel Officer.
B. The employee receives a minimum grade of "8" and submits proof thereof.
C. The course work is not generally a requirement to fulfill the minimum educational qualifications of his/her position.
D. ln the event that the recipient individual's employment with the City is terminated, for whatever reason, within twelve (12) months of the receipt of tuition reimbursement, he/she shall be obligated to repay the amount received within the past twelve (12) months to the City in full at the time of separation.
Upon written authorization bv the emplovee. such reimbursement amount mav be with ld from the emolovee's final o
Article 21 - Bilingual PaY
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The City will provide a monthly stipend of $ZS for each represented employee that demonstrates his/her ability to fluently speak and understand Spanish or another language. The City will develop an appropriate proficiency exam in conjunction with the local university or high school to certify an individual's abilities.
With the exception of Spanish, the City reserves the right based on operational needs to determine which languages will be eligible for bilingual pay as well as certify the number of employees it deems necessary.
Article 22 - Gym Membership Reimbursement
The City will provide a gym membership reimbursement to employees in an amount up to a total of $250 per year subject to the following conditions:
A. The gym membership reimbursement shall only be avaitable for gym memberships.
B. Employees must provide proof of gym membership payment to receive the reimbursement.
C. Submittals for reimbursement must be made only during January and/or July of the applicable ea€h year. Employees may submit for a full year of reimbursement in July provided that proof of prepayment obligations for the full year is submitted.
D. Employees acknowledge that they are utilizing the gym for personal purposes only, during off-duty hours and not for any work related purpose, and must sign a City waiver and release form releasing the City from liability associated with employees' activities at the gym.
valid fer gym membershi^ payments frem May 1, 2017
Article 23 - Substance Abuse Policy
The City's Administrative Regulation No. 316 on Drug and Alcohol Testing which provides for pre-employment drug testing, reasonable suspicion testing, post- accident testing and random drug testing will be amended to be appliclble to all employees covered by this Agreement.
Article 24 - Jury Duty
Employees called for jury duty shall notify the city of the call. lf, in the opinion of the city, the absence of the employee would result in undue disruption of work programs, the city may refuse to grant the employee a paid leave of absence to serve on Jury duty.
where serious disruption would not occur, the City may permit the employee to serve for a period not to exceed ten (10) business days. The time spent off the job by the employee while actually serving on jury duty under the supervision of the court shall be compensated for on a straight time basis, limited to the employee's normal workday schedure. All per diem A.
B
RESOLUTION NO 223-5646 -16-
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141
reimbursement paid the employee by the court shall be signed over to the City. Failure to provide verification of jury duty service or reimbursement of court per diem to the City shall be cause for the City not to compensate the employee for jury duty. Any compensation paid to the employee while on jury 6u1y may be dedueted frem future earnings qhall be repaid by the emplovee tplheg\Lif the employee fails to provide court verification or reimbursement of the court per diem
Article 25 - Non-Fraternization
The City desires to avoid misunderstanding, complaints of favoritism, possible claims of sexual harassment, and other problems of supervision, security or employee morale that can potentially result from romantic or sexual relationships between supervisory employees and the employees they supervise. Accordingly, supervisors are pronibited from developing a romantic or sexual relationship with any subordinate employee in their chain of command. Employees who violate this poli"y will be subject to discipline, up to and including termination of employment.
Article 26 - Savings Provision
lf any provision(s) of this MOU are held contrary to law, such provision(s) will not be deemed valid and subsisting except to the extent permitted by law, but all other provisions will continue in full force and effect. lf any clause is invalidated, said clause shall be subject to the meet and confer process' Article 27 -Term of Memorandum of Understanding
This Memorandum of Understanding shall remain in full force and effect from July 197,20223, through and including June 30,20235'
Ne later than Nevember 30, 2022, beth parties will initiate and en9a9e in Article 28 - Gonclusiveness of Memorandum of Understanding During the term of this MOU, neither party shall be compelled to engage in the meet and confer session with regard to matters within the scope of representation.
Nonetheless, and by mutuil agreement, the parties may convene the meet and confer process during the term of this MOU. Accordingly, all wages, hours, and terms and conditionJof employment shall remain in full force and effect for the term of this MOU.
I nesoLuTloN No.223-5646 -17-
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Grammatical and other errors, as well as disputes reoardinq the meanino of items within the MOU are subiect to discussion for the purpose of reachinq aoreement uDon the parties' intent reoardino the terms tentatively aoreed upon.
DATED DATED
LA VERNE POLICE MIDDLE.
IUANAG EM ENT ASSOC IATION
C]ry OF LA VERNE
Association Representative City Manager
Association Representative Assistant City Manager
I nesoluTtoN No.223-5646 -1 8-
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City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM: Lupe Gaeta Estrella, Assistant City Clerk
SUBJECT: CONFIRMATION OF WEED ABATEMENT CLEARANCE CHARGES FOR FISCAL YEAR 2022-23
SUMMARY
The Los Angeles County Department of Agricultur e has prepared a report for City Council consideration of weed clearance costs for appropriate parcels within the City. Pursuant to law, a copy of the Fiscal Year 2022-23 Weed Clearance Charges was posted on the City’s website.
RECOMMENDATION
It is recommended that the City Council confirm the list of charges and direct the County Auditor to enter the assessments against the parcels of land on the current assessment roll.
DISCUSSION
On February 6, 2023, the City Council declared the list of properties that have been found by inspections to have noxious or dangerous weeds, rubbish, etc. growing upon or in front of said property. A notice of a protest hearing that was held on February 21, 2023, before the City Council was mailed to each affected property owner to register objections to the abatement of said weeds and charges by the County of Los Angeles. In the same notice, property owners were notified that the list of clearance charges would be submitted to City Council for confirmation for the incurred costs of removing such weeds, rubbish, etc., on each parcel of land.
FISCAL ANALYSIS
No Financial Impact. Property owners are charged by Los Angeles County for the incurred costs of weed abatement.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved this report.
ATTACHMENTS
1. Weed Abatement Charges
2. List of Charges by APN
City Council Agenda Packet July 17, 2023
145
June 12, 2023
The Honorable City Council
City of La Verne
3660 D Street
La Verne, CA 91750
ATTENTION: CITY CLERK
Pursuant to State law (Government Code Section 39574), our Weed Abatement Program is required to keep an account of and submit to your City Council for confirmation a Report on the Cost of Weed Abatement. The actual confirmation takes place at a public hearing held during a City Council meeting. The purpose of the hearing is to allow property owners with pending weed abatement charges the opportunity to question or receive an explanation of the charges. We are proposing the following dates for this process.
July 6, 2023 Delivery of the Report - Consists of a list of properties upon which Weed Abatement charges will be assessed and the amounts.
July 12, 2023 Posting Date – The Report on Cost must be posted outside the Council chambers three (3) working days prior to the hearing (CA Gov. Code Section 39575).
July 17, 2023 Confirmation of Charges Hearing Date
If you find these dates to be agreeable with your council and calendar, please sign, date and email this letter back to me as soon as possible.
Any consideration in placing our item early on your agenda would be appreciated. If you have any questions, please call our office.
Very truly yours,
ADRIAN ZAVALA _______
Deputy Director/Bureau Chief CONFIRMATION - PLEASE SIGN Weed Hazard and Integrated Pest Management
Print Name
Myrna Madrid
Staff Assistant III Date
Weed Hazard and Integrated Pest Management
AZ:mm
City Council Agenda Packet July 17, 2023
146
CITY OF LA VERNE
WEED ABATEMENT CHARGES
July 6, 2023
KEY MAPBOOK PAGE PARCEL ZONE CITY CODE CHARGES
B 8375 010 001 3 370 48.09
B 8375 026 066 3 370 48.09
B 8375 026 068 3 370 48.09
B 8378 003 013 3 370 48.09
B 8378 003 034 3 370 48.09
B 8378 004 025 3 370 48.09
B 8378 005 005 3 370 48.09
B 8378 007 030 3 370 48.09
B 8378 007 031 3 370 48.09
B 8378 007 032 3 370 48.09
B 8378 007 036 3 370 48.09
B 8378 007 037 3 370 48.09
B 8378 007 039 3 370 48.09
B 8378 008 011 3 370 48.09
B 8378 010 041 3 370 48.09
B 8378 012 033 3 370 48.09
B 8378 013 082 3 370 48.09
B 8378 013 083 3 370 48.09
B 8378 014 004 3 370 48.09
B 8378 014 005 3 370 48.09
B 8378 025 113 3 370 48.09
B 8378 028 006 3 370 48.09
B 8378 029 020 3 370 48.09
B 8381 033 017 3 370 48.09
B 8381 036 023 3 370 48.09
B 8382 006 039 3 370 48.09
B 8382 006 042 3 370 48.09
B 8382 006 043 3 370 48.09
B 8382 006 044 3 370 48.09
B 8382 006 049 3 370 48.09
B 8382 006 050 3 370 48.09
B 8382 006 051 3 370 48.09
B 8382 006 052 3 370 48.09
B 8382 006 053 3 370 48.09
B 8382 006 054 3 370 48.09
B 8382 006 055 3 370 48.09
B 8382 006 061 3 370 48.09
B 8382 006 062 3 370 48.09
B 8382 006 065 3 370 48.09
B 8382 024 170 3 370 48.09
B 8382 024 176 3 370 48.09
1 City Council Agenda Packet July 17, 2023
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CITY OF LA VERNE
WEED ABATEMENT CHARGES
July 6, 2023
KEY MAPBOOK PAGE PARCEL ZONE CITY CODE CHARGES
B 8382 025 192 3 370 48.09
B 8391 021 059 3 370 48.09
B 8391 026 040 3 370 48.09
B 8391 026 070 3 370 48.09
B 8664 010 030 3 370 48.09
B 8664 010 031 3 370 48.09
B 8664 010 032 3 370 48.09
B 8664 010 033 3 370 48.09
B 8664 010 034 3 370 48.09
B 8664 010 035 3 370 48.09
B 8664 010 036 3 370 48.09
B 8664 010 037 3 370 48.09
B 8664 010 038 3 370 48.09
B 8664 010 039 3 370 48.09
B 8664 015 030 3 370 48.09
B 8664 017 002 3 370 48.09
B 8664 035 019 3 370 48.09
B 8665 019 133 3 370 48.09
B 8665 030 045 3 370 48.09
B 8666 005 041 3 370 48.09
B 8666 005 044 3 370 48.09
B 8666 009 032 3 370 48.09
B 8666 051 028 3 370 48.09
B 8666 051 029 3 370 48.09
B 8666 054 038 3 370 48.09
B 8666 059 009 3 370 48.09
B 8666 063 034 3 370 48.09
B 8678 022 012 3 370 48.09
B 8678 023 020 3 370 48.09
B 8678 023 026 3 370 48.09
B 8678 023 027 3 370 48.09
B 8678 023 031 3 370 48.09
B 8678 024 021 3 370 48.09
B 8678 024 022 3 370 1,752.48
B 8678 027 029 3 370 10,713.27
B 8678 027 036 3 370 3,604.88
B 8678 034 051 3 370 48.09
B 8678 066 021 3 370 48.09
B 8678 067 270 3 370 48.09
B 8678 067 271 3 370 48.09
B 8678 072 047 3 370 48.09
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CITY OF LA VERNE
WEED ABATEMENT CHARGES
July 6, 2023
KEY MAPBOOK PAGE PARCEL ZONE CITY CODE CHARGES
B 8678 073 013 3 370 48.09
B 8678 074 020 3 370 48.09
B 8678 074 027 3 370 48.09
0 TOTAL CHARGES $0.00
3 TOTAL CHARGES $16,070.63
82 TOTAL CHARGES $3,943.38
85 TOTAL CHARGES $20,014.01
TOTAL IMPROVED PARCELS =
TOTAL UNIMPROVED PARCELS =
TOTAL INSPECTION FEE ONLY PCLS =
TOTAL PARCELS
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City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM:
Ken Domer, City Manager
SUBJECT: RESOLUTION SETTING CITY COUNCIL MEETING TIMES
SUMMARY
On June 5, 2023, the City Council adopted Ordinance No. 1119 providing that the City Council meeting time is to be established by resolution. This item establishes that the City Council shall meet the first and third Monday of each month starting at 5:30 pm.
RECOMMENDATION
Adopt Resolution No. 23-51, titled, “A RESOLUTION OF THE CITY COUNCIL, CITY OF
LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ESTABLISHING THE CITY COUNCIL’S MEETING SCHEDULE.”
DISCUSSION
Ordinance No. 1119, effective on July 16, 2023, establishes that City Council meeting times be set by Resolution. The City Council will continue to meet on the first and third Monday of each month, unless canceled by action of the City Council (by resolution, lack of quorum, etc.) , and will set the sta rt time of 5:30 pm for Study Sessions or Regular Closed Sessions, followed by Regular Meetings at 6:30 pm. The City Council retains the right to adjourn to a meeting or call a Special Meeting, as allowed by Government Code Sections 54950 – 54963.
FISCAL ANALYSIS
Not applicable.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved of this item.
ATTACHMENTS
Resolution No. 23-51
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151
RESOLUTION NO. 23-51
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ESTABLISHING THE CITY COUNCIL’S
MEETING SCHEDULE
WHEREAS, on June 5, 2023, the City Council adopted Ordinance No. 1119 providing that City Council meeting time is to be established by resolution; and
WHEREAS, the City Council is attempting to improve the meeting process; and
WHEREAS, the City Council endeavors to ensure all citizens the right to address the City Council; and
WHEREAS, the City Council desires to set the time of meetings of the City Council, in order to enable the City Council to more efficiently conduct the people’s business.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. Regular Closed Sessions or Study Sessions of the City Council, as needed, shall be held on the First and Third Mondays of each month, commencing at 5:30 p.m.
Section 2. Regular Meetings of the City Council shall be held on the First and Third Mondays of each month, commencing at 6:30 p.m., except as otherwise ordered by the City Council.
Section 3. This resolution shall take effect and be in full force immediately after its adoption by the City Council.
PASSED, APPROVED AND ADOPTED this 17th day of July, 2023.
______________________________________
Mayor Tim Hepburn
_______________________________
Lupe Gaeta Estrella, Assistant City Clerk
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CERTIFICATION
I hereby certify that the foregoing Resolution No. 23-51 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 17th day of July, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Lupe Gaeta Estrella, Assistant City Clerk
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City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: RESOLUTION NO. 23 -53 AND RESOLUTION NO. 23 -54
ESTABLISHING BENEFITS FOR EXECUTIVE MANAGEMENT,
MIDDLE MANAGEMENT, PROFESSIONAL AND CONFIDENTIAL
EMPLOYEES AND REPEALING RESOLUTION NO. 20 -81 AND
RESOLUTION NO. 21-54
SUMMARY
Based on direction provided by the City Council, Staff is updating the benefit resolution for unrepresented employees in the Executive Management and Middle Management groups.
RECOMMENDATION
It is recommended that the City Council:
1. Adopt the attached Resolution titled, “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, ESTABLISHING BENEFITS FOR EXECUTIVE MANAGEMENT EMPLOYEES AND REPEALING RESOLUTION NO. 20-81", and
2. Adopt the attached Resolution titled, “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, ESTABLISHING BENEFITS FOR MIDDLE MANAGEMENT,
PROFESSIONAL AND CONFIDENTIAL EMPLOYEES AND REPEALING
RESOLUTION 21-54.”
DISCUSSION
The benefit resolutions of Executive and Middle Management personnel are presented with changes to be consistent with City Council direction. While most provisions remain unchanged, there are some needed modifications.
Proposed changes include adjusting employer medical contributions for employees hired after November 2, 2020, as well as a two and one-half percent (2.5%) salary increase for unrepresented employees effective July 2023 as well as an additional two and one- half percent (2.5%) in July 2024.
In line with Council direction to provide future fiscal sustainability, unrepresented employees eligible for classic PERS membership will begin contributing a larger amount toward retirement benefits by paying one- half percent (0.5%) of the employer’s share of PERS retirement benefits as soon as the necessary contract amendments can be executed. Another one-half percent (0.5%) totaling one percent (1%) will be contributed City Council Agenda Packet July 17, 2023
155
by classic PERS members as of July 2024. The City is currently working with CalPERS to amend our current agreement in order to allow the increased cost sharing of the employer’s normal cost. It must be noted that PEPRA employees (non “Classic” employees hired after January 1, 2013) will see their pension normal cost increase by 1% effective July 2023 by action of State law.
FISCAL ANALYSIS
July 2023 salary and benefit increases are estimated to be $123,000 for the General Fund and $15,800 for Non-General Funds for a total cost of $138,800. The $123,000 of General Fund increases are supported by Measure LV revenues. July 2024 increases will be included as part of the budget process during the next fiscal year. Current fiscal year impacts have been included with the approval of appropriations related to the full -time salary chart adoption.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
1. Resolution 23-53
2. Resolution 23-54
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RESOLUTION NO. 23-5341+
A RESOLUTION OF THE CIry COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, ESTABLISHING BENEFITS FOR EXECU-TIVE
MANAGEMENT EMPLOYEES (DEPARTMENT HEADS) AND REPEALING RESOLUTION NO. 1720-ffi91
WHEREAS, the following classifications are not represented by a recognized employee organization as they are department head executive management classifications' and
WHEREAS, individuals serving in these executive management classifications are "at will" employees who serve at the pleasure of the City [Vlanager and/or City Council; and
WHEREAS, employees in these classifications are exempt under the provisions of the Fair Labor Standards Act; and
WHEREAS, the City Council intends to compensate these employees in a fair and sustainable manner.;
NOW, THEREFORE, BE lT RESOLVED as follows
Resolution No. {720-tQ1-63 is hereby repealed in its entirety.
The benefits for the affected classifications as shown below are as follows effective Novembe+-Jg[L2, 20283.
Assistant to the City Manager
Assistant City Manager
City Clerk
City Manager
Director of Community Development
Director of Community Services
Director of Public Works
Director of Finance
Finance Officer
Fire Chief
Personnel Officer
Police Chief
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Section 1. BENEFITS.
I. SICK LEAVE
A. Accrual Rate. Employees shall accrue sick leave at the rate of eight (8) hours per month. Sick leave shall accrue on a monthly basis beginning with the first month of employment. Sick leave accrual shall be prorated when an employee begins or terminates his/her employment in the middle of a month.
B. Accumulation. Sick leave may be accumulated indefinitely as long as the employee works for the City.
C. Deduction. Sick Ieave granted by the City and used by the employee shall be deducted from the employee's accrued sick leave balance.
D. Accrual Durinq Leave. Employees granted a leave of absence with pay or other approved leave with pay shall accrue sick leave as othenruise regularly provided in this Resolution.
E. No Accrual After Separation. Sick leave shall not be accrued by any employee absent from duty after separation from City service, or during a City authorized leave of absence without pay, or any other absence from duty not authorized by the City.
F. Phvsician's Certificate. Evidence, in the form of a physician's certificate or othenryise, may be required to determine the adequacy of reasons for an employee's absence during the time for which sick leave is requested.
G. Familv Emerqencies. Sick leave may be granted for emergencies involving members of the immediate family (for this purpose, members of the immediate family shall be defined as: spouse, mother, father, sister, brother, children, grandparents, grandchildren, mother-in-law, father-in-law, or individual that employee has been granted power of attorney over their affairs) not exceeding five (5) days.
H. Accessibilitv. An employee who is granted sick leave for personal illness/disability or family illness/disability shall be required to be available at his/her residence or that of an immediate family member for telephone or personal contact from the City during the employee's assigned shift. Exceptions to this requirement shall be authorized Where necessary
to provide care for an immediate family member residinq elsewhere, to seek treatment or to in
Pavment Upon Separation. At termination of employment for other than disciplinary reasons, after fifteen (15) years of service, an employee shall be paid for accumulated sick leave on the books up to one (1) month's salary at the then current rate; or the employee, upon retirement an+with fifteen (15) or more years of service, may convert up to six hundred forty (640) hours of sick leave to three hundred twenty (320) hours of vacation. The City Manager may reduce the service requirement at retirement as an Exceptional Performance Award. Said sick leave conversion shall be on the ratio of two (2) hours of sick leave to one (1) hour of vacation to a maximum conversion of three hundred twenty (320) hours of vacation. This shall be in addition to the employee's normal vacation accrual as specified in Section lV (Vacations) in this Resolution. Sick leave applied towards I nrso. No. iri-a+?z -2-
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medical retirement benefits provided in Article Vl(B) shall not be paid off under this section. lf the separation is the result of a City offered incentive, sick leave conversion will not be permitted.
II. ADMINISTRATIVE LEAVE
In recognition of the fact that Executive Management employees are not entitled to receive overtime compensation despite devoting hours beyond the normalwork week, employees may be allowed to take administrative leave at the discretion of the City Manager. These days cannot be accrued and no payoff shall occur at termination.
As part of a comprehensive review of provi ed benefits, the City Manaqer will complete on within the next twelve months 12
and no later than July 1 ,2024
III. BEREAVEMENT LEAVE
ln the event of the death of an immediate family member, employees covered by this resolution are entitled to use up to 5 days for bereavement leave. At the approval of the he City Manager, individuals may use
accrued sick leave or administrative leave or any combination of these leaves to account for this time. For purposes of this section, immediate family shal! be defined as spouse. child. parent. siblinq. qrandparent. qrandchild. or parent-in-law.-spousq af,d-fathe#-in-la$A-
IV. HOLIDAYS
A. The following schedule for holidays shall be observed and employees shall receive the following days off with pay:
1. New Year's Day
2. Martin Luther King Day
3. Presidents Day
4. Memorial Day
5. lndependence Day
6. Labor Day
7. Veterans Day
8. Thanksgiving
9. Christmas Day
10. Floating Holiday (2)
B. Weekends. ln the event that a holiday falls on a Sunday, the Monday following will be observed as the holiday, or if it falls on a Friday or Saturday, the Thursday preceding will be observed as the holiday.
I neso. No. a&atU -3-
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C. Hours olfay Employees assigned to a thirty-six (36) hour workweek shall be paid for nine (9) hours per holiday. Employees assigned to a forty (40) hour workweek shall receive eight (8) hours of holiday pay per holiday.
Holidav Schedulins. When the Christmas holiday schedule would cause City Hall to be closed for two (2) consecutive days, the City may seek volunteers to trade holiday time off so that City Hall would remain open an additional day with a staffing of volunteers only who would take a replacement holiday off.
E. Floatins HqIdaLthe two (2) floating holidays must be used in full-day increments and must be used in the benefit period July 1 through June 30. Floating holidays cannot be carried over from year to year and there is no ability for cash-out.
V. VACATIONS
A. Accruals. All employees shall accrue paid vacation leave as provided below.
Vacation times shall accrue on a monthly basis and shall be prorated when an employee begins or terminates his/her employment in the middle of a month. 36-Hour Workweek
D
Consecutive
of Service Wee ks Per Year
Years
Hours Per Year
0-5
Beginning of 6th
Beginning of 8th
Beginning of 1Oth
Beginning of 12th
Beginning of 14th
2.8 3.6
4.0 4.6
4.8 5.0
100.8
129.6
144.0
165.6
172.8
180.0
Workweek40-Hour
Consecutive
of Service Per Year
Years
Hours Per Year
0-5
Beginning of 6th
Beginning of 8th
Beginning of 1Oth
Beginning of 12th
Beginning of 14th
2.8 3.6
4.0 4.6
4.8 5.0
112
144
160
184
192
200
B Vacation Cap. Foremployees hired priorto October 19,2020, anyvacation hours accrued over 400 hours will be valued at their then current hourly rate on a monthly basis and that amount will be placed into the 401(a) plan.
New employees hired on or after October 19, 2020, will have their vacation hours capped at 400 hours and will not be able to accrue past that amount.
1. lndividuals promoted into the Executive Management Group not already subject to a cap will be cashed out for any vacation leave above 400 hours at the i r existi ng p re-p rom otio na I hou rly rate++ier{efremetien.
I nrso. No. a+l2l41?? -4-
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C. Schedulinq. Scheduling of employee vacation leave shall be at the discretion of the City with due regard for the wishes of the employee and the work requirements of the City.
D. After Separation/Durinq Leave. Vacation leave shall not be granted to any employee after separation from City service, or during a City authorized leave of absence without pay or any other absence not authorized by the City.
E. Durinq First Six Months. Vacation leave shall not be granted to an employee during the first six (6) months of employment. However, on the successfu! completion of that time, the employee will be credited with vacation leave that would otherwise have been accrued.
Deduction. Vacation leave granted by the City and used by an employee shall be deducted from the employee's accrued vacation leave.
Accrual Durinq Leave With Pav. Employees granted a leave of absence with pay or other approved leave with pay shall accrue vacation leave.
Accrual During Leave Without Pav. Vacation leave shall not accrue to any employee absent from duty after separation from City service, or during a City authorized leave of absence without pay or any other absence from duty not authorized by the City.
l. Durinq Holiday. ln the event that a holid ay recognized in this Resolution occurs during an employee's scheduled vacation leave, then such holiday shall not be considered as vacation leave.
Pavment Upon Separation. A permanent employee separated from City service shall receive compensation for his/her total accrued vacation leave at the employee's then current salary rate.
K. Catastrophic Cash Out. An employee who experiences unexpected financial obligations due to catastrophic conditions such as family medicalexpenses, death in the family, etc. may request authorization from the City Manager to "cash out" accumulated vacation hours provided, however, that the employee shall retain an accumulated vacation balance of at least 72 hours or 80 hours (2 weeks).
Approval of such a request is subject to the sole discretion of the City Manager.
Annual Cash Out. Employees with a minimum of 500 hours of accumulated sick leave may "cash out" up to one (1) week of accumulated vacation on an annual basis provided that subsequent to the cash out, the employee shall retain a minimum vacation accrual balance of 108 hours. Said vacation cash out shall be approved on the condition that it is paid to the employee in conjunction with an approved vacation leave of at least one week in duration.
F
G
H
J
L
RESO. NO.2023€+?? -5-
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tU. Deferred Gompe on Plan Cash Out.
fer ealendar year 2006 and beyend, Empleyees whe will reaeh the age ef 50 eentributiens shewn abeve ef vaeatien heurs eaeh year and have the funds relating te Seetien 157 plans (witheut the added ameunt), The empleyee shall Pursuant to !RC 414fu\. emplovees aqe 50 or older can defer additional "Aoe-50 Catch-Uo" contributions to their 457(b) Deferred C naccount above the annual 457b) deferral limit. The amount for 2023 is $7,500 and is subiect to an annual cosLalfi\4n q increase based on the sumer Price lndex (CPl). Emplovees who are or will reach the age of 50 durinq the calendar vear may "cash out" the dollar equivalent of up to the annual Aqe 50 Catch-Up limit of vacation hours each vear and have the funds deposited directlv into the 457(b) n. However the -u deferrals i
the Plan must be eouivalent to the maximum deferral limit for the calendar vear additional "cash out" amount. The
in order to d
shall retain an accumulated vacation
22 500 for
balance minimum of at least two weeks (72 or 80 hours).
VI. RETIREMENT
All employees shall be covered for retirement purposes by the Public Employees' Retirement System (PERS) in accordance with the contractual agreement between the City and the PERS. The plan is administered by the PERS Board. The City and the employees shall be subject to the rules and regulations governing retirement, premium cost, etc., as endorsed and accepted by the PERS Board, except as otherwise noted herein.
A. Emplover Premium. Premium cost is fixed by the governing board of CaIPERS and is divided between the City and the employee. The City shall pay the premium designated as employer charges except as othenrvise noted herein.
B Emolovee Premium for "New Mem " as Defined bv PEPRA. Hired After January 1,2013; MISCELLANEOUS MEMBERS PERS 2%@62 under PEPBA. "New Members" shall be subject to all of the conditions set forth in the Public Employees' Pension Reform Act of 2012 (PEPRA), which include, but are not limited to the following;
1. Employee contribution rate for "new members" as defined by PEPRA is at least 50% of the normal cost rate for that defined benefit plan, rounded to the nearest quarter percent or the current contribution rate of similarly situated employees, whichever is greater.
2. Compensation cap for "new members" as defined by PEPRA (120o/o of Contribution and Benefit Base).
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3. Calculation of benefits based on base pay for "new members" as defined by PEPRA.
4. Three (3) year average final compensation for "new members" as defined by PEPRA.
5. Benefits will be determined in accordance with all of the applicable requirements of PEPRA.
C. Emplovee Premium for "Classic Members" as Defined bv CALPERS:
MISCELLANEOUS MEMBERS PERS 2 .5O/" @ 55 FORMULA Employees will be responsible for paying the full eight percent (8%) of their member contribution to PERS.
amendment to the contract with PERS, Classic Member employees will begin contributinq one-half percent (0.5%) toward the employer's PERS contribution.
Also, effective the first full pay period of July 2024, Classic Member employees will contribute an additional one-half percent (0.5%) for a total of one percent (1.0%) of the emplover's PERS contribution.
SWORN MEMBERS PERS 3% @ 50 FORMULA. Employees in position of Fire Chief and Police Chief shall receive the benefit provided their subordinate members.
1. Emplover Premium. Premium cost is fixed by the governing board of CaIPERS and is divided between the City and employee. The City shall pay the premium designated as employer charges.
However, effective with t
amendment to the contract with PERS, Sworn Classic Member employees will beqin contributinq one-half percent 5%) toward the emplover's PERS contribution. Also. effective the first full pav period of July 2024. Sworn Classic will contribute an additional
total of one percent (1.0%) of the employer's PERS contribution.
Emplovee Premium. Employees will be responsible for paying the full nine percent (9%) of their member contribution to PERS
VII. MEDICAL AND DENTAL PLANS
A. Medical Plan - C Emolovees The City wil! pay 100o/o of the cost of the medical insurance premium for employees hired prior to November 2,2020, and their eligible dependents, not to exceed the cost of the HMOs offered by the City.
B. Medical Plan - New Employees: For em ployees hired after November 2,2020, the City wi!! pay the following medical insurance contribution amounts only, and employees shall be responsible to cover any medical insurance premium amounts over what the City provides:
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EE only: $6050/month
EE plus spouse: $1,15000/month
EE plus child: $80Q!0/month
EE plus family: $1,3!00/month.
The above amounts will be effective Auqust 1.2023
At the time of hire, an employee shall choose a plan that best meets the needs of the employee. An open enrollment period will occur in May-June of each yeat. During this time, an employee may change to another plan (effective July 1).
C. Medical Plan - Retired Emplovees: The City shall provide monthly medical insurance contributions to retired employees up to the following amounts:
-- Employees who retired before September 1, 1990, shall be eligible to receive up to $125 per month.
- Employees who retired between September 1, 1990 and January 1, 1998, shall be eligible to receive up to $155 per month.
-- Employees who retire after January 1,1998, shall be eligible to receive up to $225 per month.
The amount of City-paid contributions towards medical insurance for those who retired prior to 12-31-99 shall be permanently fixed and will not be increased in conjunction with changes in monthly premium rates.
- Those who retire after 1-1-00 will be provided with monthly medical insurance contributions in the amount of eighty-five percent (85%) of the monthly premium of the least expensive HMO plan (for the retiree and covered dependents). The amount of City-paid contributions towards medical insurance premiums for those retired after 1-1-00 shall not be permanently fixed and will increase in conjunction with changes in monthly premium rates. Payment of these amounts is subject to the conditions shown below.
- Those who retire after July 1, 2004 will be provided with medical insurance contributions in an amount that does not exceed 80% of the monthly amount of the least expensive HMO (for the retiree and covered dependents). That amount shall not be fixed and will increase with changes in the rates that are available through the City provided plans. Payment of these amounts is subject to the conditions shown below:
1. The employee has 10 years or more of continuous service with the City.
2. The employee has a minimum of 500 hours of sick leave on the books at the time of retirement (unused vacation, at the time of retirement, may be expended to supplement the employee's sick leave hours to meet the aforementioned requirement). For the purposes of this section, sick Ieave hours are for determining eligibility for this benefit only and shall not be deducted from an individual's balance; and
3. Obtain their medical insurance through the City. However, a retiree who chooses to purchase medical insurance from an independent source may I neso. No. :rl,,at?2 -8-
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receive direct payments from the City in the amounts specified above. ln order to receive such payments, the retiree shall provide the City with an annual signed statement certifying that he/she has medical insurance coverage to cover the cost of catastrophic illness or injury for the retiree and dependents.
Said medical insurance payments shall be made on a quarterly basis.
4. This benefit will be paid until the employee's death or eligibility for Medicare benefits, whichever comes first.
5. The Police Chief and Fire Chief shall be entitled to the same retiree medica! insurance contribution provided to rank and file safety employees of the Fire Department and Police Department respectively. All other provisions related to medical insurance contributions for retired employees specified in the Memoranda of Understanding between the City and respective employee organizations for police and fire rank and file employees are also applicable to the Police Chief and Fire Chief respectively. For purposes of the Medicare supplement, individuals appointed to positions in this group after 711113 will have their Medicare supplement capped at $300 per month.
6. !n the case of an employee, othennrise eligible for City contribution towards their retiree health insurance, retiring or having retired within forty-five (45) days of a change in the City's contribution formula provided for herein, the City Manager is hereby given the authority to prospectively adjust the retiree's health insurance contribution up to the level that went into effect within forty- five days of retirement.
7. The City shall not provide any retiree medical insurance contributions for employees hired after September 18,2017.
Dental PIan. The City shall contribute to a group dental plan for the employee and eligible dependents in the form of an allocation of up to $33 per month.
VIII. TUITION REIMBURSEMENT
The City shall reimburse employees for the cost of tuition and books up to $1,700 per fiscal year when completing job related professional improvement course offered through the California University system or an accredited private college institution, provided that:
A. The employee has obtained prior approval of either the City Manager or the Personnel Officer.
B. The employee receives a minimum grade of "B" and submits proof thereof.
C. The course is not generally a requirement to fulfill the minimum educational qualifications of his/her position.
D. !n the event that the recipient individual's employment with the City is terminated, for whatever reason, within twelve (12) months of the receipt of tuition reimbursement, he/she shall be obligated to repay the amount received within the past twelve (12) months to the City in full at the time of separation upon written authorization bylhe emplovee, such reimbursement amou
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IX. LONG TERM DISABILITY AND LIFE INSURANCE
A. Lonq Term Disabilitv lnsurance. The City shall provide a long term disability (LTD) plan meeting the following criteria, as defined in the contract with the insurance company:
Waiting period:
Benefit period:
% of insured earnings
Maximum benefit:
Minimum benefit:
90 days
to age 60
66 2t3%
$7,000 per month
$100 per month
1. When an employee who is on an extended absence that is eligible under the City's long term disability plan has passed the 90-day waiting period but has not exhausted their sick leave balance, the City will reimburse the employee for those sick leave hours used from the 90th day until their balance has been exhausted or the employee has returned to work subject to the following conditions:
a. Employee has a minimum of ten (10) years of service with the City; and b. Employee's overall rating for the last three evaluations has been satisfactory or above; and
c. Employee has been stricken with a catastrophic, life threatening injury or illness; and
d. City will reimburse these hours at a rate of Tz:1.
e. Employee's balance will be reimbursed upon employee's retirement or their return to work.
Where the benefit provided to employees within a department is greater than the benefit provided to the department head supervising said department, the department head will be entitled to the greater benefit.
Life lnsurance. The City will also provide a term life insurance policy with a one hundred thousand dollar ($100,000) benefit and a five thousand dollar ($5,000) accidental death and dismemberment benefit.
X. WORKERS' COMPENSATION
A The City will provide worker's compensation insurance. The State's workers' compensation laws and this Resolution shall govern all aspects of duty related injuries, illnesses, and accidents.
B Industrial lniuri and Accidents
1. Employees shall report any duty related injury or illness which requires medical treatment to the appropriate department supervisor as soon as physically possible.
2. Employees shall report any duty related injury or illness which does not require medical treatment to the appropriate department supervisor by the end of the workday on which the injury or illness occurred.
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C. Accident Reportinq. Employees shall report any accident that results in any injury or property damage to the appropriate department supervisor as soon as physically possible.
D. Medical Treatment. Any employee suffering from any duty related injury or illness which requires medical treatment shall immediately seek such treatment from a City designated physician or medical facility.
E. Leave of Absence for lndustrial Disabilitv Qualification. An employee suffering a duty related injury or illness that disables that employee from the performance of regular job duties mFy request a leave of absence for industrial disability. Such request may be submitted in the form or a workers'compensation claim. Any dispute regarding such claim shall be resolved through the State Workers' Compensation Appeals Board process.
F. Compensation. For any employee on leave of absence under the workers' compensation sections of the California Labor Code, accumulated paid leave may be prorated to supplement such temporary disability compensation payments, provided that the total amount shall not exceed the regular gross salary of the employee.
XI. AUTOMOBILE
Unless provided for by a separate agreement with the City Council, at the discretion of the City Manager, employees in the Executive Management service of the City may be provided with the use of a City owned automobile and fuel for business related purposes or a monthly automobile allowance in an amount determined by the City Manager. ln no case shall a monthly automobile allowance exceed the equivalent cost of a City owned automobile, fuel, insurance, and maintenance. The City Manager may authorize automobile allowances in the following monthly amounts: $500 (requires 7,500 miles per year on City business excluding the commute as well as utilization of a four-door vehicle which is no older than 7 years); $400; or $200. Personal use of a Citv owned automobile or receipt of autom allowance in excess of actual business use mav be conside taxable bv the Federal or State qovernme nt and shall be solelv the responsibility of the emolovee. However, anv such taxable oortion or allocation shall not be treated salarv bv the Citv for purposes of pavroll or other emolovment taxes and sha ll not be PERSable
XII. DRUG & OHOL TESTING
All employees in the Executive Management service who operate a motor vehicle during the performance of their duties will be subject to drug and alcohol testing in accordance with Administrative Regulations issued by the City Manager.
X!II. LEAVE OF ABSENCE
A. Any employee may request a leave of absence for a period of time not to exceed one (1) year.
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B. Employee use of leave of absence for a purpose other than that requested shall be considered as an employee's automatic resignation from City service.
C. The City shall have sole discretion in approving or disapproving any employee request for leave of absence or in granting any pay or benefits. Any leave of absence exceeding thirty (30) days must be approved by the City Council.
XIV. JURY DUTY
Employees called for jury duty shall notify the City of the call. lf, in the opinion of the City, the absence of the employee would result in undue disruption of work programs, the City may refuse to grant the employee a paid leave of absence to serve on jury duty.
Where serious disruption would not occur, the City may permit the employee to serve for a period not to exceed ten (10) business days. The time spent off the job by the employee while actually serving on jury duty under the supervision of the court shall be compensated for on a straight time basis, limited to the employee's normal workday schedule. All per diem reimbursement paid the employee by the court shall be signed over to the City. Failure to provide court verification of jury duty attendance or reimbursement of the court per diem to the City shall be cause for the City not to compensate the employee for jury duty. Any compenSationpaidtotheemployeewhileonjuryduty@
if the employee fails to
provide court verification or reimbursement of the court per diem.
XV. MERGER OF FUNCTIONS
ln an effort to reduce operational costs, the City may find it necessary to merge services inter-departmentally. (e.9., park operations being merged within the public works department). ln those cases, the City lt/anager shall have the authority to provide the manager responsible for overseeing added operations additional compensation not to exceed 5%. Adjustments will only be considered if all the following apply:
. After two consecutive budget cycles, merged operations still remain under affected position's control
. Merger resulted in reduction of at least one management level position . Adjustment must be less than annual savings achieved
XVI. EXCEPTIONAL ORMANCE AWARD
ln order to recognize exceptional achievements and contributions, employees covered by this Resolution may be granted an Exceptiona! Performance Award of up to ten percent (10%) of base salary. Determination of whether an employee meets the standard will be made by the City Manager (or City Council where appropriate) during an employee's annual evaluation. Details on eligibility amounts and standards are outlined in the City's Administrative Regulation No. 304.
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Any compensation received as a result of an exceptional performance award wil! not be calculated as part of an employee's final salary if the employee is terminated or accepts employment with another agency while they are receiving the award.
XV!I. BILINGUAL PAY
The City will provide a monthly stipend for each position covered by this resolution that demonstrates his/her ability to fluently speak and understand Spanish or another language. The amount of stipend will be dependent on the amount of usage and value to the agency as deemed by the department head with the City Manager's approval. ln no event wil! the monthly compensation exceed $200.
To be eligible, an individual must successfully complete a multi-faceted proficiency exam to veriff the individual's abilities. With the exception of Spanish, the City reserves the right based on operational needs to determine which languages will be eligible for bilingual pay as well as certify the numbers of employees it deems necessary.
In the event a member who is receiving a stipend for the above proficiency pay is off work for a period of longer than 30 consecutive days, the above proficiency pay shall be withheld until 10 days after their return.
XVIII. INFORMATION SYSTEMS ON.CALL
ln consideration that certain public safety operations are24 hours a day, 7 days a week and require constant technological support from information systems staff after regular business hours, the City will provide on-call payment to employees in the classification of lnformation Systems Manager. One employee from information systems will be available 365 days per year to address technology issues after regular business hours and shall be eligible to receive compensation for on call duty. Those assigned to be on-call shall receive fifteen percent (15Yo\ of their base pay per day when assigned to be on-cal!.
It is the duty of the on-call employee to respond to call-outs within a reasonable period of time by either phone or in person, depending on the nature of any particular call-out problem.
xtx. SIONS
The positions covered by this Resolution are part of the noncompetitive service of the City and are, therefore, exempt from provisions of the Personnel System contained in the La Verne Municipal Code and the City of La Verne Personnel Rules and Regulations. As "at will" employees, individuals covered by this Resolution are excluded from probationary periods and the ability to obtain "permanent" status.
XX. SALARIES
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A five (5) step salary schedule with five percent (5%) difference between steps is hereby established for the classifications listed in this Resolution.
Effective the first full pav period of July 2023. emplovees covered bv this Resolution shall receive a salarv increase of 2.5 percent.
Effective the first full oav oeriod of Ju lv 2024. emplovees covered bv this Resolution shall receive a salary increase of 2.5 percent.
!e equate te Step 5 ef the
market median tep base menthly salary when appreved by the City Ceuneil utilizing the leeal ageneies identified belew in this seetien,
The leeal ageneies that will be surveyed fer eemparisen purpeses inelude: the West Cevina, and the Chine Valley lndependent Fire Distriet, XXI. SEVERANCE
Unless provided for by another agreement with the City Council, "at-will" managers in this group with a minimum of two years of service to the City, not included in the City of La Verne's Personnel Rules and Regulations nor directly appointed by the City Council, will be provided with a three-month (six pay periods) extension of salary and benefits upon termination without cause. For the severance to be granted, the manager's last two regularly scheduled evaluations must be Satisfactory or above.
XXII. ADJUSTMENTS FOR NEW APPOINTMENTS
The City Manager shall be authorized to negotiate individual adjustments pursuant to the terms of this Resolution to enable the employment transition of newly appointed employees, e.g., provision of service credit for sick leave credit, for vacation accruals and limited transfer of sick leave and vacation hours from a previous employer.
Section 2. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 2d-!h day of NevemUerJUlV 202A3 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
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ATTEST
Lupe Gaeta Estrella, Assistant City Clerk
Tim Hepburn, Mayor
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RESOLUTION NO. 23-54
A RESOLUTION OF THE CIry COUNCIL OF THE CITY OF LA VERNE, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, ESTABLISHING BENEFITS FOR MIDDLE
MANAGEMENT, PROFESSIONAL AND CONFIDENTIAL EMPLOYEES AND REPEALING RESOLUTION NO. 201-8P;54
WHEREAS, the classifications in the middle management, professional and confidential service are not represented by a recognized employee organization for reasons of confidentiality of the classification and/or the professional or management nature of the classification; and
WHEREAS, employees in these classifications are exempt under the provisions of the Fair Labor Standards Act; and
WHEREAS, the City Council intends to compensate these employees in a fair and equitable manner;
NOW, THEREFORE, BE !T RESOLVED as follows
Resolution No. 201€254 is hereby repealed in its entirety The benefits for the affected classifications as shown below are as follows, effective July 42_, 202+8.
Accountant
Accou ntanUPayroll Special ist
Accounting Manager
Administrative Aide
Ad m i n istrative Ana lyst
Assistant to the City Clerk
Assistant City Clerk
Assistant Planner
Associate Planner
Code Compliance Officer
Communications Supervisor
Community Services Coordinator
Community Services Manager
munitv Risk Red Soecialist
Comm unity Services Supervisor
Deputy Fire Chief
-Deputy
Fire Marshal
Deputy Director of Public Works
Executive Assistant to the City Manager
Fire Battalion Chief
Fire Marshal
Fleet Analyst
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Fleet Manager
lnformation Systems Specialist
lnformation Systems Technician
Inform Svstems Manaqer
Maintenance Manager
Maintenance Supervisor
Management Analyst
Parks Manager
Police Captain
Police Community Services Supervisor
Police Records Supervisor
Police Services Coordinator
Public Works Manager
Principal Planner
Senior Accountant
Senior l\Ianagement Analyst
Senior Planner
Utility Supervisor
Utilities Manager
Water Supervisor
Section 1. BENEFITS.
I. SALARIES
A five (5) step salary schedule with five percent (5%) difference between steps is hereby established for the classifications listed in this Resolution.
Effective the first full oav oeriod of 2423. emolovees covered bv this Resolution shall receive a salanlincrease of 2.5 percent Effective the first full oav period of Julv 2024. covered bv this Resolution shall receive a salary increase of 2.5 percent. utilizing the leeal ageneies identified helew in this seetien, West Cevina, and the Chine Valley lndependent Fire Distriet, RESO. NO.203€2?? -2-
II. SICK LEAVE
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A. Accrual Rate. Employees shall accrue sick leave at the rate of eight (8) hours per month. Sick leave shall accrue on a monthly basis beginning with the first month of employment. Sick leave accrual shall be prorated when an employee begins or terminates his/her employment in the middle of a month.
In consideration of Battalion Chiefs working a 56-hour work schedule, their rate of accrual will be 11.2 hours per month.
B. Accumulation. Sick leave may be accumulated indefinitely as long as the employee works for the City.
C. Deduction. Sick leave granted by the City and used by the employee shall be deducted from the employee's accrued sick leave balance.
D. Accrual Durinq Leave. Employees granted a leave of absence with pay or other approved Ieave with pay shall accrue sick leave as othenruise regularly provided in this Resolution.
E. No Accrual A r Seoaration. Sick leave shall not be accrued by any employee absent from duty after separation from City service, or during a City authorized leave of absence without pay, or any other absence from duty not authorized by the City.
Phvsician's Certificate. Evidence, in the form of a physician's certificate or othenrvise, may be required to determine the adequacy of reasons for an employee's absence during the time for which sick leave is requested.
G. Family Emergencieq. Sick leave may be granted for emergencies involving members of the immediate family (for this purpose, members of the immediate family sha!! be defined as: spouse, mother, father, sister, brother, children, grandparents, grandchildren, mother-in-!aw, father-in-law, or individualthat employee has been granted power of attorney over their affairs) not exceeding five (5) days.
Accessibilitv. An employee who is granted sick leave for personal illness/disability or family illness/disability sha!! be required to be available at his/her residence or that of an immediate family member for telephone or personal contact from the City during the employee's assigned shift.
Exceptions to this requirement shall be authorized for seeking medical treatment.
Pavment Upon Separation. At termination of employment for other than disciplinary reasons, after fifteen (15) years of service, an employee shall be paid for accumulated sick leave on the books up to one (1) month's salary at the then current rate; or the employee, upon retirement and fifteen (15) years of service, may convert up to six hundred forty (640) hours of sick leave to three hundred twenty (320) hours of vacation. Said sick leave conversion shall be on the ratio of two (2) hours of sick leave to one (1) hour of vacation to a maximum conversion of three hundred twenty (320) hours of vacation. This shall be in addition to the employee's normalvacation accrual as specified in Section Vl (Vacations) in this Resolution. Sick leave applied towards medical retirement benefits provided in Article Vlll(B) shall not be paid off under this section. !f the separation is the result of a City offered incentive, sick leave conversion will not be permitted.
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III. ADMINISTRATIVE LEAVE
ln recognition of the fact that Middle Management, Professional and Confidential employees are not entitled to receive overtime compensation despite devoting hours beyond the normal work week, employees may be allowed to take administrative leave at the discretion of their department head. These days cannot be accrued and no payoff shall occur at termination.
The only exceptions to the blanket prohibition of eligibility for overtime compensation are employees who are assigned to perform duties on behalf of a third-party entity with full cost reimbursement to the City. ln such reimbursable third-party assignments, an employee will be compensated in accordance with Administrative Regulation No. 320.
As part of a comprehensive review of provided benefits, the City Manaqer will complete an analvsis of the Administrative Leave provision within the next twelve months (12) and no later than Julv 1. 2024.
IV. BEREAVEMENT LEAVE
!n the event of the death of an immediate family member, employees covered by this resolution are entitled to use up to 5 days for bereavement leave. At the approval of the department head and with concurrence from the City Manager, individuals may use accrued sick leave or administrative leave or any combination of these leaves to account for this time. For purposes of this section, immediate family shall be defined as spouse, mother, father, sister, brother, children, g randparents, g randch i ld ren, mother-in-law, and father-in-law.
V. PROBATIONARY PERIOD
A. All original appointments shall be tentative and subject to a probationary period of one (1) year.
B. Al! promotional appointments sha!! be tentative and subject to a one (1) year probationary period, with the exception of Police Captain which will have a probationary period of eighteen (18) months.
C. The probationary period may be extended by the City as a result of an employee's unfavorable performance evaluation not to exceed three (3) months.
D. During the probationary period, a newly hired employee may be discharged by the City without right of appeal if the City deems the employee unfit or unsatisfactory for permanent appointment.
E. During the probationary period, a promoted employee may be demoted back to the previous job held without right of appeal if the City deems the employee unfit or unsatisfactory for permanent appointment to the promoted position. -4-I neso. No. 2s3e?
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The Probationary period shall be regarded as part of the testing process and shall be utilized for securing the most effective adjustment of a new employee to a position and for rejecting an employee whose performance does not meet the standards of work.
VI. UNIFORM ALLOWANCE
Each employee in the following classifications who works the full year shall receive six hundred dollars ($600) per year for uniform purchase and maintenance, payable once a year on the first pay period ending in December:
. Police Captain
o Deputv Fire Chief
. Battalion Chief
. Deputy Fire Marshal
. Communitv Risk Reduction Soecia ist
. Code Compliance Officer
o Communications Supervisor
. Fire Marshal
. Police Community Services Supervisor
o Police Records Supervisor
. Police Services Coordinator,
o Those affected employees who retire prior to the uniform allowance being paid shall receive a prorated share of their uniform allowance.
VII. HOLIDAYS
A. The following schedule for holidays shall be observed and employees shall receive the following days off with pay:
1. New Year's Day 6. Labor DaY
2. Martin Luther King Day 7. Veterans Day
3. Presidents Day 8. Thanksgiving
4. Memorial Day 9. Christmas DaY
5. lndependence Day 10. Floating Holiday (2)
B. Weekends. ln the event that a holiday falls on a Sunday, the Monday following will be observed as the holiday, or if it falls on a Friday or Saturday, the Thursday preceding will be observed as the holiday.
Hours of Pav. Employees assigned to a thirty-six (36) hour workweek shall Oe palO tor nine (9) hours per holiday. Employees assigned to a forty (40) hour workweek shall receive eight (8) hours of holiday pay per holiday.
Fire Department Chief Officers. Fire Battalion Chiefs shall be paid on a molrthly protated basis for ten holidays per year, twelve (12) hours per holiday, at the straight rate. When a holiday falls on the normally scheduled workday; the Battalion Chief with the duty assignment shall work the holiday at the straight hourly rate.
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Holidav Schedulins. When the Christmas holiday schedule would cause City Hall to be closed for two (2) consecutive days, the City may seek volunteers to trade holiday time off so that City Hall would remain open an additional day with a staffing of volunteers only who would take a replacement holiday off.
F. Floating lleliday the two (2) floating holidays must be used in full-day increments and must be used in benefit period July 1 through June 30.
Floating holidays cannot be carried over from year to year and there is no ability for cash-out.
VIII. VACATIONS
A. Accruals. All employees shall accrue paid vacation leave as provided below Vacation times shall accrue on a monthly basis and shall be prorated when an employee begins or terminates his/her employment in the middle of a month. 36-Hour Workweek
Consecutive Years
of Service Weeks Per Year Hours Per Year
E
0-5
Beginning of 6th
Beginning of 8th
Beginning of 1Oth
Beginning of 12th
Beginning of 14th
40-Hour Workweek
Consecutive Years
of Service Weeks Per Year
100.8
129.6
144.0
165.6
172.8
180.0
Hours Per Year
2.8 3.6
4.0 4.6
4.8 5.0
0-5
Beginning of 6th
Beginning of 8th
Beginning of 1Oth
Beginning of 12th
Beginning of 14th
56-Hour Workweek
Consecutive Years
2.8 3.6
4.0 4.6
4.8 5.0
112
144
160
184
192
200
of Weeks Per Y Hours Per Year
0-5
Beginning of 6th
Beginning of 8th
Beginning of 1Oth
Beginning of 12th
Beginning of 14th
2.8 3.6
4.0 4.6
4.8 5.0
157
202
224
258
269
280
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vacation cap. For employees hired prior to october 19,2020, any vacation hours accrued over 400 hours will be valued at their then current hourly rate on a monthly basis and that amount will be placed into the 401(a) plan.
New employees hired on or after October 19,2020, will have their vacation hours capped at 400 hours and will not be able to accrue past that amount. lndividuals promoted into the Middle Management Group will be cashed out for any vacation leave above the cap at their existing hourly rate.
C. Schedulins. Scheduling of employee vacation leave shall be at the discretion of the City with due regard for the wishes of the employee and the work requirements of the City.
D. After Separation/During Leave. Vacation leave shall not be granted to any employee after separation from City service, or during a City authorized leave of absence without pay or any other absence not authorized by the City.
E. Durins Probation. Vacation leave shall not be granted to an employee during the first six (6) months of an employee's original probationary period.
However, on the successful completion of that time, the employee will be credited with vacation leave that would othenruise have been accrued.
F. Deduction. Vacation leave granted by the City and used by an employee shall be deducted from the employee's accrued vacation leave.
G. Accrual Durinq Leave With Pav. Employees granted a leave of absence with pay or other approved leave with pay shall accrue vacation leave.
H. Accrual Durinq Leave Without Pav. Vacation leave shall not accrue to any employee absent from duty after separation from City service, or during a City authorized leave of absence without pay or any other absence from duty not authorized by the City.
!. Durinq Holidav. ln the event that a holiday recognized in this Resolution occurs during an employee's scheduled vacation leave, then such holiday shall not be considered as vacation leave.
J. Pavment Upon Separation. A permanent employee separated from City service shall receive compensation for his/her total accrued vacation leave at the employee's then current salary rate.
K. Catastrophic Gash Out. An employee who experiences unexpected financial obligations due to catastrophic conditions such as family medical expenses, death in the family, etc. may request authorization from the City Manager to "cash out" accumulated vacation hours provided, however, that the employee shall retain an accumulated vacation balance of at least 72 hours or 80 hours (2 weeks). Approval of such a request is subject to the sole discretion of the City Manager.
L. Annual Cash Out. Employees with a minimum of 500 hours of accumulated sick leave may "cash out" up to one (1) week of accumulated vacation on an annual basis provided that subsequent to the cash out, the employee shall retain a minimum vacation accrual balance of 108 hours. Said vacation cash out shall be approved on the condition that it is paid to the employee in conjunction with an approved vacation leave of at least one week in duration.
M. Deferred Gompensation Plan Gash Out. are
B
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ef $5,000 fer ealendar year 2006 and beyend, Empleyees whe will reaeh the te the additienal eentributiens shewn abeve ef vaeatien heurs eaeh year and have the funds depesibd direetly inte deferred eempensatien, Hewever; the The empleyee shall retain an aeeumulated vaeatien balanee ef at least twe @ Pursuantto IRC Section 414(v). emplovees ase 50 or
older can defer additional "Aqe-50 Catch-Up" contributions to their 457(b) Deferred C account above the annual 457(b) deferral limit. The amount for 2023 is $7.500 and is subiect to an annual -of-livino increase based on Consumer Price lndex ). Emolovees who are or will reach the aoe of 50 du the calendar vear mav "cash out" the dollar eouivalent of up to the ann ualAoe 50 Catch-Up limit of vacation hours each and have the funds deposited directlv into the 457(b) plan. However, the emplovee's total annual standa (non-catch-up) deferrals into the Plan must be equivalent to the maximum limit for the calendar vear $22, for 2023. indexed onooino based on CPI) in order to deposit the additional"cash out" amount. tx.
m shall vacation
least two weeks fi2 or 80 hours).
MENT
All employees shall be covered for retirement purposes by the Public Employees' Retirement System (PERS) in accordance with the contractual agreement between the City and the PERS. The plan is administered by the PERS Board. The City and the Employees shall be subject to the rules and regulations governing retirement, premium cost, etc., as endorsed and accepted by the PERS Board, except as othenrise noted herein.
A. Emplover Premium. Premium cost is fixed by the governing board of CaIPERS and is divided between the City and the employee. The City shall pay the premium designated as employer charges except as otherwise provid herein
B Emplovee mium for "New Mem " as Defined by PEPRA. Hired After Januarv 1.20f3; M ELLANEOUS BERS PERS 20 @62
under RA.
"New Members" shall be subject to all of the conditions set forth in the Public Employees' Pension Reform Act of 2012 (PEPRA), which include, but are not limited to the following;
1. Employee contribution rate for "new members" as defined by PEPRA is at least 50% of the normal cost rate for that defined benefit plan, rounded to the nearest quarter percent or the current contribution rate of similarly situated employees, whichever is greater.
2. Compensation cap for "new members" as defined by PEPRA (120% of Contribution and Benefit Base).
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3. Calculation of benefits based on base pay for "new members" as defined by PEPRA.
4. Three (3) year average final compensation for "new members" as defined by PEPRA.
5. Benefits will be determined in accordance with all of the applicable requirements of PEPRA.
C. Emplovee Premium for "Classic Members" as bv CALPERS:
MISC MEMBERS PERS 2.5O/" 55 FORMULA Employees
will be responsible for paying the full eight percent (8%) of their member contribution to PERS.
Additionallv. with the first oav period of Julv 2023 or upon the applicable ndment to lassic Member em
contributinq one-half percent (0.5%) toward the emplover's PERS contribution effective the
contribute an
2024 Classic
one-half oercent (0.5%) for a total of percent (1.0%) of the employer's PERS contribution.
D. SWORN MEMBERS P 3% @ 50 FORMULA.
1. Emplover Premium. Premium cost is fixed by the governing board of CaIPERS and is divided between the City and employee. The City shall pay the premium designated as employer charges.
However. effective with the first oav oeriod of Julv 2023 or upon the applicable amendment to the ntract with PERS, Sworn Classic emplovees will beoin contributino one-half percent (0.5%) toward the emplover's PERS contribution. Also. effective the first full pav period of Julv 2024. Sworn Classic Member emo will contribute an additional one-half nt (0.5%) for a total of one nt (1.0%) of the emolover' s PERS contribution {-2. Emplovee Premium. Employees will be responsible for paying the full nine percent (9%) of their member contribution to PERS. x.M AND PLANS
A. Medical Plan - Current Emplovees: The City will pay 100% of the cost of the medical insurance premium for employees hired prior to November 2, 2020, and their eligible dependents, not to exceed the cost of the HlvlOs offered by the City.
B. Medical Plan - New Emplovees: For employees hired after November 2, 2020, the City will pay the following medical insurance contribution amounts only, and employees shall be responsible to cover any medical insurance premium amounts over what the City provides:
EE only: $6050/month
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EE plus spouse: $1,09150/month
EE plus child: $80950/month
EE plus family: $1,3500/month.
The above will be effective ust 1,2023.
C Medical lan - Retired Emolovees: The City shall provide monthly medical insurance contributions to retired employees up to the following amounts:
- Employees who retired before September 1, 1990, shall be eligible to receive up to $125 per month.
- Employees who retired between September 1 , 1990 and January 1 , 1998, shall be eligible to receive up to $155 per month.
- Employees who retire after January 1,1998, shall be eligible to receive up to $225 per month.
The amount of City-paid contributions towards medica! insurance for those who retired prior lo 12-31-99 shall be permanently fixed and will not be increased in conjunction with changes in monthly premium rates. - Those who retire after 1-1-00 will be provided with monthly medical insurance contributions in the amount of eighty-five percent (85%) of the monthly premium of the least expensive HMO plan (for the retiree and covered dependents). The amount of City-paid contributions towards medical insurance premiums for those retired after 1-1-00 shall not be permanently fixed and will increase in conjunction with changes in monthly premium rates Payment of these amounts is subject to the conditions shown below. - Those who retire after July 1,2004 will be provided with medical insurance contributions in an amount that does not exceed 80% of the monthly amount of the Ieast expensive HMO (for the retiree and covered dependents). That amount shall not be fixed and will increase with changes in the rates that are available through the City provided plans. Payment of these amounts is subject to the conditions shown below.
1. The employee has 10 years or more of continuous service with the City.
2. The employee has a minimum of 500 hours of sick leave on the books at the time of retirement (unused vacation, at the time of retirement, may be expended to supplement the employee's sick leave hours to meet the aforementioned requirement). For the purposes of this section, sick leave hours are for determining eligibility for benefit only and shall not be deducted from an individual's balance; and
3. Obtain their medical insurance through the City. However, a retiree who chooses to purchase medical insurance from an independent source may receive direct payments from the City in the amounts specified above. In order to receive such payments, the retiree shall provide the City with an annual signed statement certifying that he/she has medical insurance coveragelo cover the cost of catastrophic illness or injury for the retiree and dependents. Said medical insurance payments shall be made on a quarterly basis.
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4. This benefit will be paid until the employee's death or eligibility for Medicare benefits, whichever comes first.
5. Fire Battalion Chief and Police Captain shall be entitled to the same retiree medical insurance contribution provided to rank and file safety employees of the Fire Department and Police Department respectively.
All other provisions related to medical insurance contributions for retired employees specified in the Memoranda of Understanding between the City and respective employee organizations for police and fire rank and file employees are also applicable to the Fire Battalion Chief and Police Captain. lndividuals appointed to positions in this group after 7t1t13 will have their Medicare supplement capped at $300 per month.
6. ln the case of an employee, othenrise eligible for City contribution towards their retiree health insurance, retiring or having retired within forty-five (45) days of a change in the City's contribution formula provided for herein, the city Manager is hereby given the authority to prospectively adjust the retiree's health insurance contribution up to the level that went into effect within forty-five days of retirement.
7. The City shall not provide any retiree medical insurance contributions for employees hired after September 18,2017.
Dental Plan. The City shall contribute to a group dental plan for the employee and eligible dependents in the form of an allocation of up to $33 per month.
XI. TUITION REIMBURSEMENT
The City shall reimburse employees for the cost of tuition and books up to $1,700 per fiscal year when completing job related professional improvement course offered through the California University system or an accredited private college institution, provided that:
A. The employee has obtained prior approval of either his/her department head or the Personnel Officer.
B. The employee receives a minimum grade of "B" and submits proof thereof.
C. The course is not generally a requirement to fulfill the minimum educational q ualifications of his/her position.
D. ln the event that the recipient individual's employment with the City is terminated, for whatever reason, within twelve (12) months of the receipt of tuition reimbursement, he/she shall be obligated to repay the amount received within the past twelve (12) months to the City in full at the time of separation uDon written-authorization bv the emplovee, such reimbursement amount may be withheld from the employee's final pavcheck. .
emPleYee in the elassifieatien ef Utility Superviser as ef Februan,2, 1gg8, is It, the ineumbent empleyee in this
elassifieatien is autherized te retain the edueatien ineentive pay that he C
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Genfidential serviee ef the Gity,) All empleyees subsequently appeinted te the Par
xt!. LoNG RM DISABILITY AND LIF INSURANCE
A. Lonq Term Disabilitv lnsurance. The City shall provide a long term disability (LTD) plan meeting the following criteria, as defined in the contract with the insurance company:
Waiting period 90 days
Benefit period to age 60
% of insured earnings 66 213%
Maximum benefit $7,000 per month
Minimum benefit $100 per month
1. When an employee who is on an extended absence that is eligible under the City's long term disability plan has passed the 90-day waiting period but has not exhausted their sick leave balance, the City will reimburse the employee for those sick leave hours used from the 90th day until their balance has been exhausted or the employee has returned to work subject to the following conditions:
a. Employee has a minimum of ten (10) years of service with the City; and
b. Employee's overall rating for the last three evaluations has been satisfactory or above; and
c. Employee has been stricken with a catastrophic, life threatening injury or illness; and
d. City will reimburse these hours at a rate of Tz:1.
e. Employee's balance will be reimbursed upon employee's retirement or their return to work.
B Life rance.
1 The City will also provide a term life insurance
dollar ($50,000) benefit and a five thousand do
policy with a fifty thousand
llar ($5,000) accidental
death and dismemberment benefit.
Employees in the classifications of Fire Battalion Chief and Police Captain shail be provided with a term life insurance policy with a fifty thousand dollar ($50,OOO) benefit and a fifty thousand dollar ($50,000) accidental death and dismemberment benefit.
XIII. WORKERS' COMPENSATION
A. The City will provide worker's compensation insurance. The State's workers' compensation laws and this Resolution shall govern all aspects of duty related injuries, illnesses, and accidents.
B. lndustrial lniuries and Accidents.
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1. Employees shall report any duty related injury or illness which requires medical treatment to the appropriate department supervisor as soon as physically possible.
2. Employees shall report any duty related injury or illness which does not require medical treatment to the appropriate department supervisor by the end of the workday on which the injury or illness occurred.
Accident Reportinq. Employees shall report any accident that results in any injury or property damage to the appropriate department supervisor as soon as physically possible.
C. Medical Treatment. Any employee suffering from any duty related injury or illness which requires medical treatment shall immediately seek such treatment from a City designated physician or medical facility.
Leave of Absence for lndustrial Disabilitv Qualification. An employee suffering a duty related injury or illness that disables that employee from the performance of regular job duties may request a leave of absence for industrial disability. Such request may be submitted in the form or a workers' compensation claim. Any dispute regarding such claim shall be resolved through the State Workers'Compensation Appeals Board process.
Compensation. For any employee on leave of absence under the workers' compensation sections of the California Labor Code, accumulated paid leave may be prorated to supplement such temporary disability compensation payments, provided that the total amount shall not exceed the regular gross salary of the employee.
At the discretion of the City Manager, employees in the middle management, professional, confidential service of the City may be provided with the use of a City owned automobile and fuel for business related purposes or a monthly automobile allowance in an amount determined by the City Manager not to exceed $300 per month. ln no case shall a monthly automobile allowance exceed the equivalent cost of a City owned automobile, fuel, insurance, and maintenance Personal use of aCitv owned automo bile or receiot of automobi allowance in of actual B
D
E
business use mav be considered taxa ble bv the Federal or State rnment and shall be solely the responsibilitv of the emplovee. However. anv such taxable xv.
rti shall AS SA for
other em taxes and PERSa
& ALCOHOL STING
All employees in the middle management, professional, confidential service who operate a motor vehicle during the performance of their duties will be subject to drug and alcoholtesting in accordance with Administrative Regulations issued by the City Manager.
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XIV. AUTOMOBILE
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XVI. LEAVE OF ABSENCE
A. Any employee who has successfully completed the original probationary peiioO may request a leave of absence for a period of time not to exceed one (1) year.
B. imptoyee use of leave of absence for a purpose other than that requested shall be considered as an employee's automatic resignation from City service.
C. The City shall have sole discretion in approving or disapproving any employee requesffor leave of absence or in granting any pay or benefits. Any leave of absence exceeding thirty (30) days must be approved by the City Council.
XVII. JURY DUTY
A. Employees called for jury duty shall notify the City of the call. lf, in the opinion of the bity, the absence of the employee would result in undue disruption of work programs, the City may refuse to grant the employee a paid leave of absence to serve on jury dutY.
B. Where serious disruption would not occur, the City may permit the employee to serve for a period not to exceed ten (10) business days. The time spent off the job by the employee while actually serving on jury duty under the supervision of the court shall be compensated for on a straight time basis, limited to the employee's normal workday schedule. All per diem reimbursement paiO tne employee by the court shall be signed over to the City. Failure to provide court verification of jury duty attendance or reimbursement of the court per diem to the City shall be cause for the City not to compensate the employee for jury duty. Any compensation paid to the employee while on jury 6u1y may be dedueted frem future earnings shall be repaid-bv the employee to the City if the employee fails to provide court verification or reimbursement of the court per diem'
XVIII. EMERGENCY CALL-OUT PAY
ln recognition of the fact that Fire Battalion Chiefs are subject to regular standby duty as-signments for which no additional compensation is provided, the City will proride piyment to said Battalion Chiefs for emergency call-out duty as follows. ln instances during which a Battalion Chief is called out to direct departmental emergency opeiations for a period of at least four (4) hours, the employee will receive compensation at the straight hourly rate for that call out duty. xtx. RE BA CHIEF SHIFT
To provide adequate Fire Battalion chief coverage in the event the scheduled Battalion Chief is absent, the City will compensate the covering Battalion Chief at I nrso. No.2+944 -14-
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their straight hourly rate for that assignment when the coverage period is for four (4) hours or more.
XX. MERGER OF FUNCTIONS
ln an effort to reduce operational costs, the City may find it necessary to merge services inter-departmentally. (e.9., park operations being merged within the public works department). ln those cases the City Manager shall have the authority to provide the manager responsible for overseeing added operations additional compensation not to exceed 10%. Adjustments will only be considered if all the following apply
' After two consecutive budget cycles merged operations still remain under affected position's control
' Merger resulted in reduction of at least one management level position . Adjustment must be less than annual savings achieved
xxr. Exc PE AWARD
ln order to recognize exceptional achievements and contributions, employees covered by this Resolution may be granted an Exceptional Performance Award of up to ten percent (10%) of base salary. Determination of whether an employee meets the standard will be made by the City Manager during an employee's annual evaluation. Details on eligibility, amounts and standards are outlined in tne City's Administrative Regulation No. 304.
Any compensation received as a resutt of an exceptional performance award will not be calculated as part of an employee's final salary if the employee is terminated or accepts employment with another agency while they are receiving the award.
xxil. BILINGUA PAY
The City will provide a monthly stipend for each position covered by this resolution that demonstrates his/her ability to fluently speak and understand Spanish or another language. The amount of stipend will be dependent on the amount ofusage and value to the agency as deemed by the department head with the C1y Manager's approval. ln no event will the monthly compensation exceed $200.T9 be eligible, an individual must successfully complete a multi-facetedproficiency exam to verify the individual's abilities. Witn the exception of Spanish,the City reserves the right based on operational needs to determine whichlanguages will be eligible for bilingual pay as well as certifiT the numbers ofemployees it deems necessary.
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ln the event a member who is receiving a stipend for the above proficiency pay is off work for a period of longer than 30 consecutive days, the above proficiency pay shall be withheld until 10 days after their return.
XXIII. ADJUSTMENTS FOR NEW APPOINTMENTS
The City Manager shall be authorized to negotiate individual adjustments pursuant to the terms otlfris Resolution to enable the employment transition of newly appointed employees, e.g., provision of service credit for sick leave credit, for vacation accruali and limited transfer of sick leave and vacation hours from a previous employer.
XXIV. INFORMATION SYSTEMS ON.CALL PAY
ln consideration that certain public safety operations are 24 hours a day,7 days a week and require constant technologicai support from information systems staff .
after regular business hours, the City will provide on-call payment to employees in the claslifications of lnformation Systems Technician and lnformation Systems Specialist. One employee from information systems will be available 365 days per year to address technology issues after regular business hours and shall be LtigiOte to receive corp"niation for on call duty. Those who are assigned to be on-call shall receive fifieen percent (15%) of their base pay per day when assigned to be on-call.
The Department Head shall determine on-call eligibility for lnformation Systems Technicians and lnformation Systems Specialists based on knowledge and abilities.
It is the duty of the on-call employee to respond to call-outs within a reasonable period of time by either phone or in person, depending on the nature of any particular call-out Problem.
Section 2. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, AppRovED AND ADOPTED this 19Zth day of July 202*!by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
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Tim Hepburn, MaYor
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Lupe Gaeta Estrella, Assistant City Clerk
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City of La Verne, City Council
Agenda Report
DATE: July 17, 2023
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: RESOLUTION NO. 23 -46 AND NO. 23 -47 ADOPTING A SALARY
CHART FOR FULL -TIME AND PART -TIME EMPLOYEES AND
REPEALING RESOLUTION NO. 22-48 AND 23-11
SUMMARY
The attached resolutions and salary tables reflect adjustments in compensation resulting from increases agreed to in negotiations with the La Verne Firefighters’ Association and the La Verne Police Middle Management Group. Similarly, Middle Management and Executive Management employees are also being adjusted as directed by the City Council. Hourly positions tied to full -time equivalent positions are being adjusted at this time as well.
RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 23-46, titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, ADOPTING A SALARY CHART FOR FULL -TIME EMPLOYEES AND REPEALING RESOLUTION NO. 22-48; and
2. Adopt Resolution N0. 23-47, titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, ADOPTING A SALARY CHART FOR PART -TIME EMPLOYEES AND REPEALING RESOLUTION 23-11; and,
3. Appropriate $418,640 from the General Fund, $32,300 from non- general funds, and a transfer of $418,640 from Measure LV to the General Fund for Fiscal Year 2023-24.
DISCUSSION
Based on agreement s reached with the La Verne Firefighters’ Association and Police Middle Management Association, salary adjustments are being made reflecting a f ive percent (5%) increase for Fire Captain, five and one-half percent (5.5%) for Fire Engineer, and five and one- half percent for Firefighter as well as a compaction formula increase from fifteen percent (15%) to twenty percent (20%) for lieutenants. Additionally, per the direction of the City Council regarding unrepresented employees (middle management and executive management), a two and one-half percent (2.5%) salary increase is being included for middle management and executive management employees.
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Lastly, adjustments are being made in the part -time salary schedule tied to full-time equivalent hourly positions. Some part-time positions are tied to the state minimum wage and are adjusted such as this past January when there was a change required by law.
However, the positions being adjusted now are tied to full -time equivalent positions associated with the groups who have reached agreements and are adjusted when the full-time chart is updated.
The City is still in negotiations with the La Verne City Employees Association and the La Verne Police Officers’ Association. Once negotiations conclude with those groups, it is anticipated that additional revisions to the salary charts will be needed based on negotiated salary considerations.
FISCAL ANALYSIS
Appropriations of $450,940 and a transfer of $418,640 from Measure LV to the General Fund will need to added to the Fiscal Year 2023-24 Adopted Budget. $418,640 of the total appropriations are General Fund expenses and are supported by Measure LV revenues, they include the following groups:
Middle Management & Executive Management ($123,000)
La Verne Fire Association ($267,640)
La Verne Police Mid Management ($28,000)
The remaining $32,300 of appropriations are related to non- general funds including Water, Sewer, Equipment, and the Fire Assignment Fund. As such, $434,440 is included and formally being appropriated through Resolution No. 23- 46 for full-time and $16,500 for part-time appropriated through Resolution No. 23-47.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
1. Resolution 23-46
2. July 2023 Full-Time Salary Table
3. Resolution 23-47
4. July 2023 Part-Time Salary Table
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RESOLUTION NO. 23-46
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, ADOPTING A SALARY CHART FOR FULL-TIME EMPLOYEES AND REPEALING RESOLUTION NO. 22-48
BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The salary chart for full-time employees, effective July 2, 2023, attached hereto and made a part hereof by reference as though the same were set forth in full herein is hereby adopted.
Section 2. Resolution 22-48 is hereby repealed in its entirety.
Section 3. Appropriate $434,440 for fiscal year 2023-2024 salary and benefit increases.
Including $15,800 from non- General Funds and $418,640 from the General Fund which is supported by a transfer of $418,640 from Measure LV.
Section 4. The Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 17
th day of July 2023.
______________________________________
Mayor Tim Hepburn
_______________________________
Lupe Gaeta Estrella, Assistant City Clerk
CERTIFICATION
I hereby certify that the foregoing [Resolution No. 23-46 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 17th day of July, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Lupe Gaeta Estrella, Assistant City Clerk
City Council Agenda Packet July 17, 2023
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Full Time
GRADE DESCRIPTION STEP CURRENT Increase UPDATED
319 ACCOUNT CLERK I 1 38,460 0.0% 38,460
ACCOUNT CLERK I 2 40,383 0.0% 40,383
ACCOUNT CLERK I 3 42,403 0.0% 42,403 5 = 3 of Account Clerk II ACCOUNT CLERK I 4 44,523 0.0% 44,523
ACCOUNT CLERK I 5 46,750 0.0% 46,750
321 ACCOUNT CLERK II 1 42,403 0.0% 42,403
ACCOUNT CLERK II 2 44,523 0.0% 44,523
ACCOUNT CLERK II 3 46,750 0.0% 46,750 Market
ACCOUNT CLERK II 4 49,088 0.0% 49,088
ACCOUNT CLERK II 5 51,542 0.0% 51,542
333 ACCOUNT CLERK III 1 46,750 0.0% 46,750
ACCOUNT CLERK III 2 49,088 0.0% 49,088
ACCOUNT CLERK III 3 51,542 0.0% 51,542 3 = 5 of Account Clerk II ACCOUNT CLERK III 4 54,120 0.0% 54,120
ACCOUNT CLERK III 5 56,827 0.0% 56,827
129 ACCOUNTANT 1 61,810 2.5% 63,357
ACCOUNTANT 2 64,900 2.5% 66,525
ACCOUNTANT 3 68,146 2.5% 69,852 5 = 2 of Acct/PR ACCOUNTANT 4 71,553 2.5% 73,344
ACCOUNTANT 5 75,133 2.5% 77,011
130 ACCOUNTANT/PAYROLL SPCLST 1 71,553 2.5% 73,343
ACCOUNTANT/PAYRO
LL SPCLST 2 75,133 2.5% 77,011
ACCOUNTANT/PAYROLL SPCLST 3 78,889 2.5% 80,861 Sr. Acct Market ACCOUNTANT/PAYROLL SPCLST 4 82,833 2.5% 84,904
ACCOUNTANT/PA
YROLL SPCLST 5 86,975 2.5% 89,149
164 ACCOUNTING MANAGER 1 79,117 2.5% 81,095
ACCOUNTING MANAGER 2 83,074 2.5% 85,151
ACCOUNTING MANAGER 3 87,228 2.5% 89,409 Market ACCOUNTING MANAGER 4 91,589 2.5% 93,879
ACCOUNTING MANAGER 5 96,168 2.5% 98,572
183 ADMIN. BATTALION CHIEF 1 146,946 2.5% 150,620
ADMIN. BATTALION CHIEF 2 154,295 2.5% 158,151 Same as Fire Battalion Chief ADMIN. BATTALION CHIEF 3 162,010 2.5% 166,059
ADMIN. BATTALION CHIEF 4 170,110 2.5% 174,361
ADMIN. BATTALION CHIEF 5 178,614 2.5% 183,079
131 ADMINISTRATIVE ANALYST 1 51,758 2.5% 53,052
ADMINISTRATIVE ANALYST 2 54,346 2.5% 55,705
ADMINISTRATIVE ANALYST 3 57,063 2.5% 58,490 5 = 1 of Mngmt Analyst ADMINISTRATIVE ANALYST 4 59,917 2.5% 61,415
ADMINISTRATIVE ANALYST 5 62,912 2.5% 64,485
301 ADMINISTRATIVE CLERK I 1 35,515 0.0% 35,515
ADMINISTRATIVE CLERK I 2 37,291 0.0% 37,291
ADMINISTRATIVE CLERK I 3 39,156 0.0% 39,156 5 = 3 of Admin Clerk KK
ADMINISTRATIVE
CLERK I 4 41,113 0.0% 41,113
ADMINISTRATIVE CLERK I 5 43,169 0.0% 43,169
309 ADMINISTRATIVE CLERK II 1 39,156 0.0% 39,156
ADMINISTRATIVE CLERK II 2 41,113 0.0% 41,113
ADMINISTRATIVE CLERK II 3 43,169 0.0% 43,169 Market
ADMINISTRATIVE CL
ERK II 4 45,327 0.0% 45,327
ADMINISTRATIVE CLERK II 5 47,595 0.0% 47,595
340 ADMINISTRATIVE SECRETARY 1 49,540 0.0% 49,540
ADMINISTRATIVE SECRETARY 2 52,018 0.0% 52,018
ADMINISTRATIVE SECRETARY 3 54,617 0.0% 54,617 Market ADMINISTRATIVE SECRETARY 4 57,348 0.0% 57,348
City Council Agenda Packet July 17, 2023
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GRADE DESCRIPTION STEP CURRENT Increase UPDATED
ADMINISTRATIVE SECRETARY 5 60,217 0.0% 60,217
520 AMBULANCE OPERATOR 1 32,240 0.0% 32,240
AMBULANCE OPERATOR 2 33,852 0.0% 33,852
AMBULANCE OPERATOR 3 35,545 0.0% 35,545
AMBULANCE OPERATOR 4 37,322 0.0% 37,322
AMBULANCE OPERATOR 5 39,188 0.0% 39,188
124 ASSISTANT CITY CLERK 1 64,401 2.5% 66,013
ASSISTANT CITY CLERK 2 67,621 2.5% 69,314
ASSISTANT CITY CLERK 3 71,004 2.5% 72,779 30% above Admin Sec ASSISTANT CITY CLERK 4 74,554 2.5% 76,418
ASSISTANT CITY CLERK 5 78,282 2.5% 80,239
280 ASSISTANT CITY MANAGER 1 157,597 2.5% 161,536
ASSISTANT CITY MANAGER 2 165,475 2.5% 169,613
ASSISTANT CITY MANAGER 3 173,749 2.5% 178,093 Market ASSISTANT CITY MANAGER 4 182,436 2.5% 186,998
ASSISTANT CITY MANAGER 5 191,559 2.5% 196,348
147 ASSISTANT PLANNER 1 61,296 2.5% 62,827
ASSISTANT PLANNER 2 64,360 2.5% 65,968
ASSISTANT PLANNER 3 67,577 2.5% 69,267 step 1 assoc planner = step 3 asst planner ASSISTANT PLANNER 4 70,956 2.5% 72,730
ASSISTANT PLANNER 5 74,504 2.5% 76,367
148 ASSOCIATE PLANNER 1 67,577 2.5% 69,266
ASSOCIATE PLANNER 2 70,955 2.5% 72,729
ASSOCIATE PLANNER 3 74,503 2.5% 76,366 market
ASSOC
IATE PLANNER 4 78,229 2.5% 80,185
ASSOCIATE PLANNER 5 82,140 2.5% 84,194
272 ASST. TO THE CITY MGR
. 1 113,587 2.5% 116,427
ASST. TO THE CITY MGR. 2 119,267 2.5% 122,249
ASST. TO THE CITY MGR. 3 125,231 2.5% 128,362 same as Finance Officer ASST. TO THE CITY MGR. 4 131,493 2.5% 134,780
ASST. TO THE CITY MGR. 5 138,067 2.5% 141,519
306 AUTO PARTS TECHNICIAN 1 40,715 0.0% 40,715
AUTO PARTS TECHNICIAN 2 42,750 0.0% 42,750
AUTO PARTS TECHNICIAN 3 44,887 0.0% 44,887 Same as Maint Wkr I AUTO PARTS TECHNICIAN 4 47,132 0.0% 47,132
AUTO PARTS TECHNICIAN 5 49,490 0.0% 49,490
298 CITY MANAGER 5 245,000 0.0% 245,000
149 CODE COMPLIANCE OFFICER 1 69,418 0.0% 59,994
CODE COMPLIANCE OFFICER 2 72,889 0.0% 62,994
CODE COMPLIANCE OFFICER 3 76,532 0.0% 66,144 New Lower Salary CODE COMPLIANCE OFFICER 4 80,360 0.0% 69,451
CODE COMPLIANCE OFFICER 5 84,378 0.0% 72,924
156 COMMUNITY SERVICES SUPERINTEND 1 78,533 2.5% 80,497 COMMUNITY SERVICES SUPERINTEND 2 82,459 2.5% 84,522
COMMUNITY SERVICES SUPERINTEND 3 86,582 2.5% 88,748
COMMUNITY SERVICES SUPERINTEND 4 90,911 2.5% 93,185
COMMUNITY SERVICES SUPERINTEND 5 95,458 2.5% 97,844
425 COMMUNICATIONS OFFICER 1 59,192 0.0% 59,192
COMMUNICATIONS OFFICER 2 62,152 0.0% 62,152
COMMUNICATIONS OFFICER 3 65,260 0.0% 65,260 Market COMMUNICATIONS OFFICER 4 68,523 0.0% 68,523
COMMUNICATIONS OFFICER 5 71,949 0.0% 71,949
City Council Agenda Packet July 17, 2023
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GRADE DESCRIPTION STEP CURRENT Increase UPDATED
138 COMMUNICATIONS SUPERVISOR 1 72,872 2.5% 74,694
COMMUNICATIONS SUPERVISOR 2 76,515 2.5% 78,429
COMMUNICATIONS SUPERVISOR 3 80,342 2.5% 82,350 Market COMMUNICATIONS SUPERVISOR 4 84,360 2.5% 86,468
COMMUNICATIONS SUPERVISOR 5 88,577 2.5% 90,791
119 COMMUNITY RISK RED SPECIALIST 1 85,592 2.5% 87,731
COMMUNITY RISK RED SPECIALIST 2 89,871 2.5% 92,118
COMMUNITY RISK RED SPECIALIST 3 94,365 2.5% 96,724
COMMUNITY RISK RED SPECIALIST 4 99,083 2.5% 101,560
COMMUNITY RISK RED SPECIALIST 5 104,037 2.5% 106,638
175 COMMUNITY SVCS COORDINATOR 1 48,942 2.5% 50,164
COMMUNITY SVCS COORDINATOR 2 51,388 2.5% 52,673
COMMUNITY SVCS COORDINATOR 3 53,957 2.5% 55,306 Market COMMUNITY SVCS COORDINATOR 4 56,656 2.5% 58,072
COMMUNITY SVCS COORDINATOR 5 59,488 2.5% 60,975
174 COMMUNITY SVC MANAGER 1 106,193 2.5% 108,848
COMMUNITY SVC MANAGER 2 111,503 2.5% 114,291 96% of Utilities Manager COMMUNITY SVC MANAGER 3 117,079 2.5% 120,005
COMMUNITY SVC MANAGER 4 122,933 2.5% 126,006
COMMUNITY SVC MANAGER 5 129,079 2.5% 132,306
354 COMMUNITY SVCS SPECIALIST 1 38,251 0.0% 38,251
COMMUNITY SVCS SPECIALIST 2 40,164 0.0% 40,164
COMMUNITY SVCS SPECIALIST 3 42,172 0.0% 42,172 step 5 = 5% below step 1 of Comm Svcs Co COMMUNITY SVCS SPECIALIST 4 44,281 0.0% 44,281
COMMUNITY SVCS SPECIALIST 5 46,495 0.0% 46,495
127 COMMUNITY SVCS SUPERVISOR 1 62,777 2.5% 64,346
COMMUNITY SVCS SUPERVISOR 2 65,916 2.5% 67,563
COMMUNITY SVCS SUPERVISOR 3 69,211 2.5% 70,941 Market COMMUNITY SVCS SUPERVISOR 4 72,671 2.5% 74,488
COMMUNITY SVCS SUPERVISOR 5 76,305 2.5% 78,213
318 CUSTOMER SERVICE REP. I 1 43,158 0.0% 43,158
CUSTOMER SERVICE REP. I 2 45,316 0.0% 45,316
CUSTOMER SERVICE REP. I 3 47,583 0.0% 47,583 5 = 3 of Cust Serv Rep II CUSTOMER SERVICE REP. I 4 49,959 0.0% 49,959
CUSTOMER SERVICE REP. I 5 52,458 0.0% 52,458
330 CUSTOMER SERVICE REP. II 1 47,582 0.0% 47,582
CUSTOMER SERVICE REP. II 2 49,960 0.0% 49,960
CUSTOMER SERVICE REP. II 3 52,458 0.0% 52,458 Market CUSTOMER SERVICE REP. II 4 55,082 0.0% 55,082
CUSTOMER SERVICE REP. II 5 57,836 0.0% 57,836
173 DEPUTY DIR OF PUBLIC WRKS 1 120,514 2.5% 123,529
DEPUTY DIR OF PUBLIC WRKS 2 126,542 2.5% 129,705
DEPUTY DIR OF PUBLIC WRKS 3 132,868 2.5% 136,191 Same as Dir PW DEPUTY DIR OF PUBLIC WRKS 4 139,511 2.5% 143,000
DEPUTY DIR OF PUBLIC WRKS 5 146,488 2.5% 150,150
125 DEPUTY FIRE CHIEF 1 176,153 2.5% 180,555 Same increase as Fire Battalion Chief DEPUTY FIRE CHIEF 2 184,960 2.5% 189,583
DEPUTY FIRE CHIEF 3 194,208 2.5% 199,062
DEPUTY FIRE CHIE
F 4 203,918 2.5% 209,015
DEPUTY FIRE CHIEF 5 214,113 2.5% 219,466
123 DEPUTY FIRE MARSHAL 1 71,083 2.5% 72,860
DEPUTY FIRE MARSHAL 2 74,638 2.5% 76,503
DEPUTY FIRE MARSHAL 3 78,370 2.5% 80,328 Market DEPUTY FIRE MARSHAL 4 82,288 2.5% 84,345
City Council Agenda Packet July 17, 2023
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GRADE DESCRIPTION STEP CURRENT Increase UPDATED
DEPUTY FIRE MARSHAL 5 86,402 2.5% 88,562
275 DIR OF COMMUNITY DEV. 1 144,626 2.5% 148,243
DIR OF COMMUNITY DEV. 2 151,858 2.5% 155,655
DIR OF COMMUNITY DEV. 3 159,451 2.5% 163,438 Market DIR OF COMMUNITY DEV. 4 167,425 2.5% 171,609
DIR OF COMMUNITY DEV. 5 175,795 2.5% 180,190
271 DIR OF COMMUNITY SERVICES 1 135,771 2.5% 139,167
DIR OF COMMUNITY SERVICES 2 142,560 2.5% 146,125
DIR OF COMMUNITY SERVICES 3 149,689 2.5% 153,431
DIR OF COMMUNITY SERVICES 4 157,173 2.5% 161,103
DIR OF COMMUNITY SERVICES 5 165,032 2.5% 169,158
285 DIR. OF PUBLIC WORKS 1 150,644 2.5% 154,410
DIR. OF PUBLIC WORKS 2 158,177 2.5% 162,131
DIR. OF PUBLIC WORKS 3 166,085 2.5% 170,237 Market DIR. OF PUBLIC WORKS 4 174,389 2.5% 178,749
DIR. OF PUBLIC WORKS 5 183,109 2.5% 187,687
276 DIRECTOR OF FINANCE 1 143,938 2.5% 147,537
DIRECTOR OF FINANCE 2 151,134 2.5% 154,914
DIRECTOR OF FINANCE 3 158,690 2.5% 162,659 Market DIRECTOR OF FINANCE 4 166,626 2.5% 170,792
DIRECTOR OF FINANCE 5 174,958 2.5% 179,332
345 EQUIPMENT MECHANIC I 1 49,955 0.0% 49,955
EQUIPMENT MECHANIC I 2 52,453 0.0% 52,453
EQUIPMENT MECHANIC
I 3 55,077 0.0% 55,077 Market
EQUIPMENT MECHANIC I 4 57,830 0.0% 57,830
EQUIPMENT MECHANIC I 5 60,722 0.0% 60,722
347 EQUIPMENT MECHA
NIC II 1 55,077 0.0% 55,077
EQUIPMENT MECHANIC II 2 57,830 0.0% 57,830
EQUIPMENT MECHANIC II 3 60,722 0.0% 60,722 3 = 5 of Equipment Mech EQUIPMENT MECHANIC II 4 63,759 0.0% 63,759
EQUIPMENT MECHANIC II 5 66,945 0.0% 66,945
336 EQUIPMENT OPERATOR 1 49,489 0.0% 49,489
EQUIPMENT OPERATOR 2 51,963 0.0% 51,963
EQUIPMENT OPERATOR 3 54,562 0.0% 54,562 3 = 5 of Maint Wrk II EQUIPMENT OPERATOR 4 57,289 0.0% 57,289
EQUIPMENT OPERATOR 5 60,152 0.0% 60,152
326 EQUIPMENT SERVICE WORKER 1 44,887 0.0% 44,887
EQUIPMENT SERVICE WORKER 2 47,132 0.0% 47,132
EQUIPMENT SERVICE WORKER 3 49,490 0.0% 49,490
EQUIPMENT SERVICE WORKER 4 51,963 0.0% 51,963
EQUIPMENT SERVICE WORKER 5 54,562 0.0% 54,562
132 EXEC ASST TO CITY MANAGER 1 61,924 2.5% 63,474
EXEC ASST TO CITY MANAGER 2 65,022 2.5% 66,648
EXEC ASST TO CITY MANAGER 3 68,273 2.5% 69,980 25% above Admin Sec EXEC ASST TO CITY MANAGER 4 71,687 2.5% 73,479
EXEC ASST TO CITY MANAGER 5 75,271 2.5% 77,153
166 FINANCE MA
NAGER 1 106,193 2.5% 108,848
FINANCE MANAGER 2 111,503 2.5% 114,291
FINANCE MANAGER 3 117,079 2.5% 120,005 96% of Utilities Manager FINANCE MANAGER 4 122,933 2.5% 126,006
FINANCE MANAGER 5 129,079 2.5% 132,306
273 FINANCE OFFI
CER 1 106,449 2.5% 109,109
FINANCE OFFICER 2 111,771 2.5% 114,564
City Council Agenda Packet July 17, 2023
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GRADE DESCRIPTION STEP CURRENT Increase UPDATED
FINANCE OFFICER 3 117,360 2.5% 120,293 Market
FINANCE OFFICER 4 123,228 2.5% 126,307
FINANCE OFFICER 5 129,388 2.5% 132,623
186 FIRE BATTALION CHIEF 1 146,946 2.5% 150,620
FIRE BATTALION CHIEF 2 154,295 2.5% 158,151
FIRE BATTALION CHIEF 3 162,010 2.5% 166,058 Market FIRE BATTALION CHIEF 4 170,110 2.5% 174,361
FIRE BATTALION CHIEF 5 178,614 2.5% 183,079
580 FIRE CAPTAIN 1 113,237 5.0% 118,899
FIRE CAPTAIN 2 118,897 5.0% 124,842
FIRE CAPTAIN 3 124,843 5.0% 131,085
FIRE CAPTAIN 4 131,085 5.0% 137,639
FIRE CAPTAIN 5 137,640 5.0% 144,522
591 FIRE CAPTAIN PARAMEDIC 1 127,843 0.0% 134,308
FIRE CAPTAIN PARAMEDIC 2 133,503 0.0% 140,251
FIRE CAPTAIN PARAMEDIC 3 139,449 0.0% 146,494
FIRE CAPTAIN PARAMEDIC 4 145,691 0.0% 153,048
FIRE CAPTAIN PARAMEDIC 5 152,246 0.0% 159,931 15409.00 15% above step 5 firefighte 290 FIRE CHIEF 1 192,586 2.5% 197,400
FIRE CHIEF 2 202,216 2.5% 207,270
FIRE CHIEF 3 212,326 2.5% 217,634 Same as Police Chief FIRE CHIEF 4 222,944 2.5% 228,515
FIRE CHIEF 5 234,089 2.5% 239,941
565 FIRE ENGINEER 1 95,585 5.5% 100,842
FIRE ENGINEER 2 100,363 5.5% 105,883
FIRE ENGINEER 3 105,383 5.5% 111,179
FIRE ENGINEER 4 110,652 5.5% 116,738
FIRE ENGINEER 5 116,183 5.5% 122,573
577 FIRE ENGINEER PARAMEDIC 1 110,191 0.0% 116,251
FIRE ENGINEER PARAMEDIC 2 114,969 0.0% 121,292
FIRE ENGINEER PARAMEDIC 3 119,989 0.0% 126,588
FIRE ENGINEER PARAMEDIC 4 125,258 0.0% 132,147
FIRE ENGINEER PARAMEDIC 5 130,789 0.0% 137,982 15409.00 15% above step 5 firefighte 122 FIRE MARSHAL 1 101,326 0.0% 106,710
FIRE MARSHAL 2 107,811 0.0% 112,046
FIRE MARSHAL 3 114,296 0.0% 117,648 No increase
FIRE MARSHAL 4 120,781 0.0% 123,530 but corrected steps FIRE MARSHAL 5 129,706 0.0% 129,706
350 FIRE SAFETY SPECIALIST 1 58,192 0.0% 58,192
FIRE SAFETY SPECIALIST 2 61,101 0.0% 61,101
FIRE SAFETY SPECIALIST 3 64,156 0.0% 64,156 Same as Comm officer FIRE SAFETY SPECIALIST 4 67,364 0.0% 67,364
FIRE SAFETY SPECIALIST 5 70,733 0.0% 70,733
540 FIREFIGHTER 1 80,110 5.5% 84,516
FIREFIGHTER 2 84,115 5.5% 88,741
FIREFIGHTER 3 88,322 5.5% 93,180
FIREFIGHTER 4 92,737 5.5% 97,838
FIREFIGHTER 5 97,374 5.5% 102,730
551 FIREFIGHTER PARAMEDIC 1 94,716 0.0% 99,925
FIREFIGHTER PARAMEDIC 2 98,721 0.0% 104,150
FIREFIGHTER PARAMEDIC 3 102,928 0.0% 108,589
FIREFIGHTER PARAMEDIC 4 107,343 0.0% 113,247
FIREFIGHTER PARAMEDIC 5 111,979 0.0% 118,139 15,409.00 15% above step 5 firefighte City Council Agenda Packet July 17, 2023
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Full Time
GRADE DESCRIPTION STEP CURRENT Increase UPDATED
535 FIRFIGHTR-PARAMED TRAINEE 1 68,094 0.0% 71,838
FIRFIGHTR-PARAMED TRAINEE 2 71,498 0.0% 75,430
FIRFIGHTR-PARAMED TRAINEE 3 75,073 0.0% 79,202 Inactive FIRFIGHTR-PARAMED TRAINEE 4 78,827 0.0% 83,162
FIRFIGHTR-PARAMED TRAINEE 5 82,767 0.0% 87,320
159 FLEET ANALYST 1 51,758 2.5% 53,052
FLEET ANALYST 2 54,346 2.5% 55,705
FLEET ANALYST 3 57,063 2.5% 58,490 same as admin analyst FLEET ANALYST 4 59,917 2.5% 61,415
FLEET ANALYST 5 62,914 2.5% 64,487
158 FLEET MANAGER 1 106,193 2.5% 108,848
FLEET MANAGER 2 111,503 2.5% 114,291
FLEET MANAGER 3 117,079 2.5% 120,005 96% of Utilities manager FLEET MANAGER 4 122,933 2.5% 126,006
FLEET MANAGER 5 129,079 2.5% 132,306
346 HEAVY EQUIPMENT MECHANIC 1 53,247 0.0% 53,247
HEAVY EQUIPMENT MECHANIC 2 55,910 0.0% 55,910
HEAVY EQUIPMENT MECHANIC 3 58,706 0.0% 58,706 Same as Equip Mech HEAVY EQUIPMENT MECHANIC 4 61,641 0.0% 61,641
HEAVY EQUIPMENT MECHANIC 5 64,724 0.0% 64,724
278 INFO SYSTEMS MANAGER 1 102,379 2.5% 104,938
INFO SYSTEMS MANAGER 2 107,497 2.5% 110,185
INFO SYSTEMS MANAGER 3 112,874 2.5% 115,694 same as Finance Manager INFO SYSTEMS MANAGER 4 118,516 2.5% 121,479
INFO SYSTEMS MA
NAGER 5 124,442 2.5% 127,553
128 INFO SYSTEMS SPECIALIST 1 60,287 2.5% 61,793
INFO SYSTEMS SPEC
IALIST 2 63,301 2.5% 64,883
INFO SYSTEMS SPECIALIST 3 66,466 2.5% 68,127 Market INFO SYSTEMS SPECIALIST 4 69,790 2.5% 71,533
INFO SYSTEMS SPECIALIST 5 73,278 2.5% 75,110
134 INFO SYSTEMS TECHNICIAN 1 52,078 2.5% 53,380
INFO SYSTEMS TECHNICIAN 2 54,682 2.5% 56,049
INFO SYSTEMS TECHNICIAN 3 57,416 2.5% 58,851 5 = 2 of IS Spec INFO SYSTEMS TECHNICIAN 4 60,287 2.5% 61,794
INFO SYSTEMS TECHNICIAN 5 63,301 2.5% 64,884
323 IRRIGATION SPECIALIST 1 49,490 0.0% 49,490
IRRIGATION SPECIALIST 2 51,963 0.0% 51,963
IRRIGATION SPECIALIST 3 54,562 0.0% 54,562 3 = 5 of Maint Wkr II IRRIGATION SPECIALIST 4 57,289 0.0% 57,289
IRRIGATION SPECIALIST 5 60,152 0.0% 60,152
348 MAINTENANCE LEADWORKER 1 52,744 0.0% 52,744
MAINTENANCE LEADWORKER 2 55,382 0.0% 55,382
MAINTENANCE LEADWORKER 3 58,149 0.0% 58,149 17.5% above Maint Wrk II MAINTENANCE LEADWORKER 4 61,058 0.0% 61,058
MAINTENANCE LEADWORKER 5 64,110 0.0% 64,110
167 MAINTENANCE MANAGER 1 106,193 2.5% 108,848
MAINTENAN
CE MANAGER 2 111,503 2.5% 114,291
MAINTENANCE MANAGER 3 117,079 2.5% 120,005 96% of Utilities Manager MAINTENANCE MANAGER 4 122,933 2.5% 126,006
MAINTENANCE MANAGER 5 129,079 2.5% 132,306
146 MAINTENANCE SUPERVISOR 1 67,814 2.5% 69,510
MAINTENANC
E SUPERVISOR 2 71,205 2.5% 72,985
MAINTENANCE SUPERVISOR 3 74,764 2.5% 76,635 Market MAINTENANCE SUPERVISOR 4 78,503 2.5% 80,466
City Council Agenda Packet July 17, 2023
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GRADE DESCRIPTION STEP CURRENT Increase UPDATED
MAINTENANCE SUPERVISOR 5 82,429 2.5% 84,490
312 MAINTENANCE WORKER I 1 40,715 0.0% 40,715
MAINTENANCE WORKER I 2 42,750 0.0% 42,750
MAINTENANCE WORKER I 3 44,887 0.0% 44,887 5 = 3 of Maint Wrk II MAINTENANCE WORKER I 4 47,132 0.0% 47,132
MAINTENANCE WORKER I 5 49,490 0.0% 49,490
325 MAINTENANCE WORKER II 1 44,887 0.0% 44,887
MAINTENANCE WORKER II 2 47,132 0.0% 47,132
MAINTENANCE WORKER II 3 49,490 0.0% 49,490 Market MAINTENANCE WORKER II 4 51,963 0.0% 51,963
MAINTENANCE WORKER II 5 54,562 0.0% 54,562
337 MAINTENANCE WORKER III 1 49,490 0.0% 49,490
MAINTENANCE WORKER III 2 51,963 0.0% 51,963
MAINTENANCE WORKER III 3 54,562 0.0% 54,562 3 = 5 of Maint Wrk II MAINTENANCE WORKER III 4 57,289 0.0% 57,289
MAINTENANCE WORKER III 5 60,152 0.0% 60,152
140 MANAGEMENT ANALYST 1 62,912 2.5% 64,487
MANAGEMENT ANALYST 2 66,059 2.5% 67,711
MANAGEMENT ANALYST 3 69,362 2.5% 71,096 Market MANAGEMENT ANALYST 4 72,831 2.5% 74,651
MANAGEMENT ANALYST 5 76,472 2.5% 78,384
162 PARKS MANAGER 1 106,193 2.5% 108,848
PARKS MANAGER 2 111,503 2.5% 114,291
PARKS MANAGER 3 117,079 2.5% 120,005 96% of Utilit ies Manager PARKS MANAGER 4 122,933 2.5% 126,006
PARKS MANAGER 5 129,079 2.5% 132,306
292 PERSONNEL O
FFICER 1 105,209 2.5% 107,839
PERSONNEL OFFICER 2 110,468 2.5% 113,231
PERSONNEL OFFICER 3 115,993 2.5% 118,893 Market
PERSONNEL OFFICER 4 121,791 2.5% 124,837
PERSONNEL OFFICER 5 127,882 2.5% 131,079
314 POLICE AIDE I 1 38,599 0.0% 38,599
POLICE AIDE I 2 40,529 0.0% 40,529
POLICE AIDE I 3 42,557 0.0% 42,557 5 = 3 of Police Aide II POLICE AIDE I 4 44,685 0.0% 44,685
POLICE AIDE I 5 46,919 0.0% 46,919
316 POLICE AIDE II 1 42,557 0.0% 42,557
POLICE AIDE II 2 44,685 0.0% 44,685
POLICE AIDE II 3 46,919 0.0% 46,919 Same as Police Clerk II POLICE AIDE II 4 49,265 0.0% 49,265
POLICE AIDE II 5 51,729 0.0% 51,729
191 POLICE CAPTAIN 1 159,328 2.5% 163,309
POLICE CAPTAIN 2 167,294 2.5% 171,475
POLICE CAPTAIN 3 175,658 2.5% 180,049 Market
POLICE CAPTAIN 4 184,442 2.5% 189,051
POLICE CAPTAIN 5 193,662 2.5% 198,504
295 POLICE CHIEF 1 193,
708 2.5% 198,551
POLICE CHIEF 2 203,393 2.5% 208,479
POLICE CHIEF 3 213,563 2.5% 218,903 Market
POLICE CHIEF 4 224,241 2.5% 229,848
POLICE CHIEF 5 235,454 2.5% 241,340
303 POLICE CLERK
I 1 38,599 0.0% 38,599
POLICE CLERK I 2 40,529 0.0% 40,529
City Council Agenda Packet July 17, 2023
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GRADE DESCRIPTION STEP CURRENT Increase UPDATED
POLICE CLERK I 3 42,557 0.0% 42,557 5 = 3 of Police Clerk II POLICE CLERK I 4 44,685 0.0% 44,685
POLICE CLERK I 5 46,919 0.0% 46,919
315 POLICE CLERK II 1 42,557 0.0% 42,557
POLICE CLERK II 2 44,685 0.0% 44,685
POLICE CLERK II 3 46,919 0.0% 46,919 Market
POLICE CLERK II 4 49,265 0.0% 49,265
POLICE CLERK II 5 51,729 0.0% 51,729
338 POLICE COMM. SERV. OFFICE 1 51,729 0.0% 51,729
POLICE COMM. SERV. OFFICE 2 54,317 0.0% 54,317
POLICE COMM. SERV. OFFICE 3 57,032 0.0% 57,032 1 = 5 of Police Aide POLICE COMM. SERV. OFFICE 4 59,882 0.0% 59,882
POLICE COMM. SERV. OFFICE 5 62,876 0.0% 62,876
135 POLICE COMM. SERV. SUPER 1 82,072 2.5% 84,124
POLICE COMM. SERV. SUPER 2 86,175 2.5% 88,330
POLICE COMM. SERV. SUPER 3 90,484 2.5% 92,746 Same as Comm Srvc Super POLICE COMM. SERV. SUPER 4 95,008 2.5% 97,384
POLICE COMM. SERV. SUPER 5 99,759 2.5% 102,253
785 POLICE LIEUTENANT 1 130,481 0.0% 130,481
POLICE LIEUTENANT 2 137,006 0.0% 137,006
POLICE LIEUTENANT 3 143,856 0.0% 143,856 Same as Police Sergeant POLICE LIEUTENANT 4 151,048 0.0% 151,048
POLICE LIEUTENANT 5 158,601 0.0% 158,601
786 POLICE LT.W/COMPACTION 1 142,272 0.00% 148,414 top step Se rgeant X 10% = $149,332.00 POLICE LT.W/COMPACTION 2 149,385 0.00% 155,835 $149,332.00 X 20% = $179,198.00 POLICE LT.W/COMPACTION 3 156,854 0.00% 163,626 $179,198.00 + $1,200.00 = $180,398.00 PO
LICE LT.W/COMPACTION 4 164,697 0.00% 171,808
POLICE LT.W/COMPACTION 5 172,932 0.00% 180,398
450 POLICE OFFICER 1 83,896 0.0% 83,896
POLICE OFFICER 2 88,092 0.0% 88,092
POLICE OFFICER 3 92,497 0.0% 92,497 Market
POLICE OFFICER 4 97,121 0.0% 97,121
POLICE OFFICER 5 101,976 0.0% 101,976
133 POLICE RECORDS SUPRVR 1 64,409 2.5% 66,019
POLICE RECORDS SUPRVR 2 67,629 2.5% 69,320
POLICE RECORDS SUPRVR 3 71,011 2.5% 72,785 Changing to 2080 hours POLICE RECORDS SUPRVR 4 74,561 2.5% 76,425
POLICE RECORDS SUPRVR 5 78,289 2.5% 80,246
440 POLICE RECRUIT TRAINEE 1 71,312 0.0% 71,312.00
POLICE RECRUIT TRAINEE 2 74,877 0.0% 74,877.00
POLICE RECRUIT TRAINEE 3 78,621 0.0% 78,621.00 15% below step one of Officer POLICE RECRUIT TRAINEE 4 82,552 0.0% 82,552.00
POLICE RECRUIT TRAINEE 5 86,680 0.0% 86,680.00
465 POLICE SENIOR OFFICER 1 97,791 0.0% 97,791
POLICE SENIOR OFFICER 2 102,681 0.0% 102,681
POLICE SENIOR OFFICER 3 107,815 0.0% 107,815 step 5 = mid point between Officer and Ser POLICE SENIOR OFFICER 4 113,206 0.0% 113,206
POLICE SENIOR OFFICER 5 118,866 0.0% 118,866
460 POLICE SENIOR OFFICER 95+ 1 92,495 0.0% 92,495
POLICE SENIOR OFFICER 95+ 2 97,120 0.0% 97,120
POLICE SENIOR OFFICER 95+ 3 101,976 0.0% 101,976 3 = 5 of Police Officer POLICE SENIOR OFFICER 95+ 4 107,075 0.0% 107,075
POLICE SENIOR OFFICER 95+ 5 112,429 0.0% 112,429
City Council Agenda Packet July 17, 2023
199
Full Time
GRADE DESCRIPTION STEP CURRENT lncrease UPDATED
470 POLTCE SENTOR/MOTOR OFFCR
POLTCE SENTOR/MOTOR OFFCR
POLICE SENTOR/MOTOR OFFCR
POLTCE SENTOR/MOTOR OFFCR
POLTCE SENTOR/MOTOR OFFCR
480 POLICE SERGEANT
POLICE SERGEANT
POLICE SERGEANT
POLICE SERGEANT
POLICE SERGEANT
144 POLICE SERV. COORDINATOR
POLICE SERV. COORDINATOR
POLICE SERV. COORDINATOR
POLICE SERV. COORDINATOR
POLICE SERV. COORDINATOR
322 POLICE SERVICE TECHNICAN
POLICE SERVICE TECHNICAN
POLICE SERVICE TECHNICAN
POLICE SERVICE TECHNICAN
POLICE SERVICE TECHNICAN
155 PRINCIPAL PLANNER
PRINCIPAL PLANNER
PRINCIPAL PLANNER
PRINCIPAL PLANNER
PRINCIPAL PLANNER
172 PUBLIC WORKS MANAGER
PUBLIC WORKS MANAGER
PUBLIC WORKS MANAGER
PUBLIC WORKS MANAGER
PUBLIC WORKS MANAGER
126 RECREATION COORDINATOR
RECREATION COORDINATOR
RECREATION COORDINATOR
RECREATION COORDINATOR
RECREATION COORDINATOR
139 SENIORACCOUNTANT
SENIOR ACCOUNTANT
SENIOR ACCOUNTANT
SENIOR ACCOUNTANT
SENIOR ACCOUNTANT
349 SENIOR EQUIPMENT MECHANIC
SENIOR EQUIPMENT MECHANIC
SENIOR EQUIPMENT MECHANIC
SENIOR EQUIPMENT MECHANIC
SENIOR EQUIPMENT MECHANIC
154 SENIOR PLANNER
SENIOR PLANNER
SENIOR PLANNER
SENIOR PLANNER
SENIOR PLANNER
320 SENIOR POLICE AIDE
SENIOR POLICE AIDE
SENIOR POLICE AIDE
SENIOR POLICE AIDE
I
2 3
4 5
1 2
3 4
5 t
2 3
4 5
1 2
3 4
5 1
2 3
4 )
98,779
103,718
108,903
1L4,349
720,066
111,685
L17,270
r23,t34
729,29t
135,756
69,4L8
72,889
76,532
80,360
84,378
59,t92
62,152
65,260
68,s23
77,949
96,16s
700,974
706,024
777,324
116,891
106,193
111,503
7L7,O79
L22,933
729,O79
46,584
48,913
51,358
53,927
56,623
7t,553
75,L33
78,889
82,833
86,975
63,759
66,94s
70,293
73,808
77,498
78,229
82,L40
86,247
90,559
9s,087
46,979
49,265
5L,729
54,377
0,o%
o.0%
0.0%
0.o%
O.OYo
o.o%
o.0%
0.o%
o.0%
o.0%
25%
2s%
25%
2.s%
25%
0.o%
0.0%
o.o%
o.o%
O.0/o
2.5%
2.5%
25%
2.5%
2.5%
2.s%
2s%
2.5%
2.5%
2.5%
2.5%
25%
2.5%
2.5%
2.5%
2.5%
2s%
2.5%
2.5%
2.5%
o.o%
0.0%
0.o%
0.o%
o.o%
2.s%
25%
2.5%
2s%
25%
o.o%
o.0%
o.o%
o.o%
98,779
103,718
108,903 step 5 of Police Senior Officer + 51200.0
u4349
120,066
111,685
7t7,270
123,134 Market
129,29L
135,756
7t,LS3
74,7tl
78,447 Same as lS Spec
82,369
86,487
59,t92
62,L52
65,260 Same as Comm Officer
58,523
71,949
98,57t
103,499
108,674 Market
114,108
119,813
108,848
t74,29L
720,OOS 96Yool Utilities Manager
126,006
132,306
47,748
50,136
52,643
55,275
s8,039
73,343
77,07L
80,861
84,904
89,749
63,759
66,945
70,293 2= 5 of Equip Mech ll
73,808
77,498
80,184
84,193
88,403 step 4 assoc planner = step 1 of sr planner
92,823
97,464
46,979
49,265
5L,729 3 = 5 of Police Aide ll
54,377
1 2
3 4
5 1
2 3
4 5
1 2
3 4
5 1
2 3
4 5
1 2
3 4
City Council Agenda Packet July 17, 2023
200
Full Time
GRADE DESCRIPTION STEP CURRENT lncrease UPDATED
o,o% s7,o32
2.5%
2.5%
2s%
2.5%
2.5o/o
2.5%
2.5%
2.5%
2.5%
2.5%
2s%
2.5%
2.5%
2.5%
2.5%
2.5%
2.5%
2.5%
2.5%
2.5%
o.0%
o.o%
o.o%
o.o%
o.o%
SENIOR POLICE AIDE
141 SR. MANAGEMENTANALYST
SR. MANAGEMENT ANALYST
SR. MANAGEMENT ANALYST
SR. MANAGEMENT ANALYST
SR. MANAGEMENT ANALYST
168 UTILITIES MANAGER
UTILITIES MANAGER
UTILITIES MANAGER
UTILITIES MANAGER
UTILITIES MANAGER
150 UTILITY SUPERVISOR
UTILITY SUPERVISOR
UTILITY SUPERVISOR
UTILITY SUPERVISOR
UTILITY SUPERVISOR
152 WATER SUPERVISOR
WATER SUPERVISOR
WATER SUPERVISOR
WATER SUPERVISOR
WATER SUPERVISOR
353 WATER SYSTEM SPECIALIST
WATER SYSTEM SPECIALIST
WATER SYSTEM SPECIALIST
WATER SYSTEM SPECIALIST
WATER SYSTEM SPECIALIST
151 WATER/SEWER MAINT. SUPERV
WATER/SEWER MAINT. SUPERV
WATER/SEWER MAINT. SUPERV
WATER/SEWER MAINT, SUPERV
WATER/SEWER MAINT. SUPERV
352 WTR. PROD. SYS. OPERATOR
WTR. PROD. SYS. OPERATOR
WTR. PROD, SYS, OPERATOR
WTR. PROD. SYS. OPERATOR
WTR. PROD. SYS. OPERATOR
5 1
2 3
4 5
1 2
3 4
5 1
2 3
4 5
1 2
3 4
5 1
2 3
4 5
1 2
3 4
5 1
2 3
4 5
57,O32
76,472
80,296
84,311
88,526
92,953
110,618
tr6,L49
Lzt,9s6
128,0s5
t34,456
74,263
77,975
81,875
85,967
90,266
77,977
81,876
85,970
90,268
94,78t
64,751
67,359
70,727
74,263
77,977
74,263
77,977
81,876
85,970
90,268
54,767
57,506
60,381
63,401
66,577
2.5%
2.5%
2.3%
2.s%
2.5%
o.o%
o.o%
o.0%
o.o%
o.0%
78,384
82,3M
86,419 1=5 of MngmtAnalyst
90,740
95,277
113,383
L79,O52
125,004 Market
131,255
737,8L7
76,119
79,925
83,921 Same as Water/Swr Mnt Supvr\
88,117
92,523
79,926
83,922
88,118 Market
92,524
97,LSt
64,15L
67,359
70,727 5 = 2 of Wtr/Swr Maint Supvr
74,263
77,977
76,r20
79,926
83,923 5 = 4 of Water Supervisor
88,119
92,525
s4,767
57,506
60,381 Market
63,401
66,571
City Council Agenda Packet July 17, 2023
201
RESOLUTION NO. 23-47
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, ADOPTING A SALARY CHART FOR PART-TIME EMPLOYEES AND REPEALING RESOLUTION NO. 23-11
BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The salary chart for part-time employees, effective July 2, 2023, attached hereto and made a part hereof by reference as though the same were set forth in full herein is hereby adopted.
Section 2. Resolution 23-11 is hereby repealed in its entirety.
Section 3. Appropriate $16,500 from the Fire Assignment Fund for fiscal year 2023-2024.
Section 4. The Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 17th day of July 2023.
______________________________
Mayor Tim Hepburn
_______________________________
Lupe Gaeta Estrella, Assistant City Clerk
CERTIFICATION
I hereby certify that the foregoing [Resolution No. 23-47 was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 17 th day of July, 2023, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Lupe Gaeta Estrella, Assistant City Clerk
City Council Agenda Packet July 17, 2023
202
Part-Time
GRADE DESCRIPTION STEP CURRENT Increase UPDATED
601 PT-ACCOUNT CLERK I 1872 1 20.5449 0.00% 20.5449
PT-ACCOUNT CLERK I 1872 2 21.5721 0.00% 21.5721
PT-ACCOUNT CLERK I 1872 3 22.6512 0.00% 22.6512 FTE PT-ACCOUNT CLERK I 1872 4 23.7837 0.00% 23.7837
PT-ACCOUNT CLERK I 1872 5 24.9733 0.00% 24.9733
602 PT-ADMIN. ANALYST 1872 1 27.6485 2.50% 28.3397
PT-ADMIN. ANALYST 1872 2 29.0310 2.50% 29.7568
PT-ADMIN. ANALYST 1872 3 30.4824 2.50% 31.2444 FTE PT-ADMIN. ANALYST 1872 4 32.0069 2.50% 32.8071
PT-ADMIN. ANALYST 5 33.6068 2.50% 34.4470
608 PT-ADMIN. BATTALION CHIEF 2080 1 70.6471 2.50% 72.4133 tied to Fire PT-ADMIN. BATTALION CHIEF 2080 2 74.1803 2.50% 76.0348 Battalion Chief PT-ADMIN. BATTALION CHIEF 2080 3 77.8894 2.50% 79.8367 With 2080 PT-ADMIN. BATTALION CHIEF 2080 4 81.7837 2.50% 83.8282 annual hours PT-ADMIN. BATTALION CHIEF 2080 5 85.8721 2.50% 88.0189
605 PT-ADMIN. CLERK I 1872 1 18.9717 0.00% 18.9717
PT-ADMIN. CLERK I 1872 2 19.9204 0.00% 19.9204
PT-ADMIN. CLERK I 1872 3 20.9167 0.00% 20.9167 FTE PT-ADMIN. CLERK I 1872 4 21.9621 0.00% 21.9621
PT-ADMIN. CLERK I 1872 5 23.0604 0.00% 23.0604
603 PT-ADMIN. CLERK II 1872 1 20.9167 0.00% 20.9167
PT-ADMIN. CLERK II 1872 2 21.9621 0.00% 21.9621
PT-ADMIN. CLERK II 1872 3 23.0604 0.00% 23.0604 FTE PT-ADMIN. CLERK II 1872 4 24.2131 0.00% 24.2131
PT-ADMIN. CLERK II 1872 5 25.4247 0.00% 25.4247
632 PT-ADMIN. FIRE CAPTAIN 2080 1 54.4409 5.00% 57.1629 PT-ADMIN. FIRE CAPTAIN 2080 2 57.1620 5.00% 60.0201 tied to Fire PT-ADMIN. FIRE CAPTAIN 2080 3 60.0207 5.00% 63.0217 Captain with PT-ADMIN. FIRE CAPTAIN 2080 4 63.0216 5.00% 66.1727 2080 hours PT-ADMIN. FIRE CAPTAIN 2080 5 66.1731 5.00% 69.4817
606 PT-ADMINISTRATIVE INTERN 2080 1 15.5000 0.00% 15.5000 PT-ADMINISTRATIVE INTERN 2080 2 16.2750 0.00% 16.2750
PT-ADMINISTRATIVE INTERN 2080 3 17.0887 0.00% 17.0888
PT-ADMINISTRATIVE INTERN 2080 4 17.9431 0.00% 17.9432
607 PT-ADMINISTRATIVE OFFICER 2080 1 54.4409 5.00% 57.1629 PT-ADMINISTRATIVE OFFICER 2080 2 57.1620 5.00% 60.0201 tied to Fire PT-ADMINISTRATIVE OFFICER 2080 3 60.0207 5.00% 63.0217 Captain with PT-ADMINISTRATIVE OFFICER 2080 4 63.0216 5.00% 66.1727 2080 hours PT-ADMINISTRATIVE OFFICER 2080 5 66.1731 5.00% 69.4817
City Council Agenda Packet July 17, 2023
203
Part-Time
GRADE DESCRIPTION STEP CURRENT Increase UPDATED
609 PT-ADMINISTRATIVE SEC. 1872 1 26.4637 0.00% 26.4637 PT-ADMINISTRATIVE SEC. 1872 2 27.7874 0.00% 27.7874
PT-ADMINISTRATIVE SEC. 1872 3 29.1757 0.00% 29.1757 FTE PT-ADMINISTRATIVE SEC. 1872 4 30.6346 0.00% 30.6346
PT-ADMINISTRATIVE SEC. 1872 5 32.1672 0.00% 32.1672
677 PT-APPRENTICE FIREFIGHTER 1 15.5000 0.00% 15.5000
610 PT-ASSISTANT PLANNER 1872 1 32.7436 2.50% 33.5622
PT-ASSISTANT PLANNER 1872 2 34.3803 2.50% 35.2399
PT-ASSISTANT PLANNER 1872 3 36.0988 2.50% 37.0013 FTE PT-ASSISTANT PLANNER 1872 4 37.9038 2.50% 38.8514
PT-ASSISTANT PLANNER 1872 5 39.7991 2.50% 40.7941
611 PT-ASSISTANT POOL MANAGER 2080 1 20.2800 0.00% 20.2800 PT-ASSISTANT POOL MANAGER 2080 2 21.2940 0.00% 21.2940
PT-ASSISTANT POOL MANAGER 2080 3 22.3587 0.00% 22.3587
PT-ASSISTANT POOL MANAGER 2080 4 23.4766 0.00% 23.4766
614 PT-AUTO PARTS TECHNICIAN 1872 1 21.7495 0.00% 21.7495 PT-AUTO PARTS TECHNICIAN 1872 2 22.8365 0.00% 22.8365
PT-AUTO PARTS TECHNICIAN 1872 3 23.9781 0.00% 23.9781 FTE PT-AUTO PARTS TECHNICIAN 1872 4 25.1774 0.00% 25.1774
PT-AUTO PARTS TE
CHNICIAN 1872 5 26.4370 0.00% 26.4370
639 PT-CITY COUNCIL 1 - 0.00% -
615 PT-CLERICAL
ASSISTANT I 2080 1 15.5000 0.00% 15.5000
PT-CLERICAL ASSISTANT I 2080 2 16.2750 0.00% 16.2750
PT-CLERICAL ASSISTANT I 2080 3 17.0887 0.00% 17.0887
PT-CLERICAL ASSISTANT I 2080 4 17.9431 0.00% 17.9431
617 PT-CLERICAL ASSISTANT II 2080 1 17.0887 0.00% 16.5375 PT-CLERICAL ASSISTANT II 2080 2 17.9431 0.00% 17.3644
PT-CLERICAL ASSISTANT II 2080 3 18.8402 0.00% 18.2326
PT-CLERICAL ASSISTANT II 2080 4 19.7822 0.00% 19.1442
616 PT-CLERICAL ASSISTANT III 2080 1 18.8402 0.00% 18.2326 PT-CLERICAL ASSISTANT III 2080 2 19.7822 0.00% 19.1442
PT-CLERICAL ASSISTANT III 2080 3 20.7713 0.00% 20.1014
PT-CLERICAL ASSISTANT III 2080 4 21.8099 0.00% 21.1065
619 PT-COMMUNICATIONS OFFICER 2080 1 28.4577 0.00% 28.4577 PT-COMMUNICATIONS OFFICER 2080 2 29.8808 0.00% 29.8808
PT-COMMUNICATIONS OFFICER 2080 3 31.3750 0.00% 31.3750 FTE PT-COMMUNICATIONS OFFICER 2080 4 32.9438 0.00% 32.9438
PT-COMMUNICATIONS OFFICER 2080 5 34.5909 0.00% 34.5909
City Council Agenda Packet July 17, 2023
204
Part-Time
GRADE DESCRIPTION STEP CURRENT Increase UPDATED
620 PT-COMPUTER OPERATOR 2080 1 17.2407 0.00% 17.2407
PT-COMPUTER OPERATOR 2080 2 18.1027 0.00% 18.1027
PT-COMPUTER OPERATOR 2080 3 19.0077 0.00% 19.0077
PT-COMPUTER OPERATOR 2080 4 19.9582 0.00% 19.9582
623 PT-CROSSING GUARD 2080 1 15.5000 0.00% 15.0000
PT-CROSSING GUARD 2080 2 16.2750 0.00% 15.7500
PT-CROSSING GUARD 2080 3 17.0887 0.00% 16.5375
PT-CROSSING GUARD 2080 4 17.9431 0.00% 17.3644
625 PT-CUST. SERV REP TRAINEE 2080 1 15.5000 0.00% 15.0000 PT-CUST. SERV REP TRAINEE 2080 2 16.2750 0.00% 15.7500
PT-CUST. SERV REP TRAINEE 2080 3 17.0887 0.00% 16.5375
PT-CUST. SERV REP TRAINEE 2080 4 17.9431 0.00% 17.3644
626 PT-DEPUTY EMRGNCY OPS CHF 2080 1 73.3508 2.50% 75.1846 PT-DEPUTY EMRGNCY OPS CHF 2080 2 77.0185 2.50% 78.9440 same % increa PT-DEPUTY EMRGNCY OPS CHF 2080 3 80.8695 2.50% 82.8912 as Fire PT-DEPUTY EMRGNCY OPS CHF 2080 4 84.9129 2.50% 87.0357 Battalion Chief PT-DEPUTY EMRGNCY OPS CHF 2080 5 89.1584 2.50% 91.3874
624 PT-DEPUTY FIRE MARSHAL 2080 1 43.7490 0.00% 43.7490 690 PT-ELECTION ASSISTANT 2080 1 17.0690 0.00% 17.0690
PT-ELECTION ASSISTANT 2080 2 17.9275 0.00% 17.9275
PT-ELECTION ASSISTANT 2080 3 18.8264 0.00% 18.8264
PT-ELECTION ASSISTANT 2080 4 19.7662 0.00% 19.7662
628 PT-ELECTION COORDINATOR 1 53.0000 0.00% 53.0000
618 PT-ELECTION OFFICIAL 2080 1 15.5000 0.00% 15.0000
PT-ELECTION OFFICIAL 2080 2 16.2750 0.00% 15.7500
PT-ELECTION OFFICIAL 2080 3 17.0887 0.00% 16.5375
PT-ELECTION OFFICIAL 2080 4 17.9431 0.00% 17.3644
627 PT-ENGINEERING AIDE 2080 1 15.5000 0.00% 15.0000
PT-ENGINEERING AIDE 2080 2 16.2750 0.00% 15.7500
PT-ENGINEERING AIDE 2080 3 17.0887 0.00% 16.5375
PT-ENGINEERING AIDE 2080 4 17.9431 0.00% 17.3644
629 PT-EQ.MECHANIC's AIDE 2080 1 15.5000 0.00% 15.0000
PT-EQ.MECHANIC's AIDE 2080 2 16.2750 0.00% 15.7500
PT-EQ.MECHANIC's AIDE 2080 3 17.0887 0.00% 16.5375
PT-EQ.MECHANIC's AIDE 2080 4 17.9431 0.00% 17.3644
636 PT-FINANCE MAN
AGER 1872 1 56.7270 2.50% 58.1452
PT-FINANCE MANAGER 1872 2 59.5636 2.50% 61.0527
PT-FINANCE M
ANAGER 1872 3 62.5422 2.50% 64.1058 FTE
PT-FINANCE MANAGER 1872 4 65.6693 2.50% 67.3111
City Council Agenda Packet July 17, 2023
205
Part-Time
GRADE DESCRIPTION STEP CURRENT Increase UPDATED
PT-FINANCE MANAGER 1872 5 68.9525 2.50% 70.6763
638 PT-FIRE MARSHAL 1872 1 54.1271 2.50% 57.0032
PT-FIRE MARSHAL 1872 2 57.5913 2.50% 59.8536
PT-FIRE MARSHAL 1872 3 61.0556 2.50% 62.8462 FTE
PT-FIRE MARSHAL 1872 4 64.5198 2.50% 65.9882
PT-FIRE MARSHAL 1872 5 69.2874 2.50% 69.2874
634 PT-FIRE PREVENTION AIDE 2080 1 15.5000 0.00% 15.0000 PT-FIRE PREVENTION AIDE 2080 2 16.2750 0.00% 15.7500
PT-FIRE PREVENTION AIDE 2080 3 17.0887 0.00% 16.5375
PT-FIRE PREVENTION AIDE 2080 4 17.9431 0.00% 17.3644
630 PT-FIRE SAFETY SPECIALIST 1872 1 31.0855 0.00% 31.0855 PT-FIRE SAFETY SPECIALIST 1872 2 32.6394 0.00% 32.6394
PT-FIRE SAFETY SPECIALIST 1872 3 34.2714 0.00% 34.2714 FTE PT-FIRE SAFETY SPECIALIST 1872 4 35.9850 0.00% 35.9850
PT-FIRE SAFETY SPECIALIST 1872 5 37.7847 0.00% 37.7847
633 PT-GRADUATE INTERN 2080 1 15.5000 0.00% 15.0000
PT-GRADUATE INTERN 2080 2 16.2750 0.00% 15.7500
PT-GRADUATE INTERN 2080 3 17.0887 0.00% 16.5375
PT-GRADUATE INTERN 2080 4 17.9431 0.00% 17.3644
635 PT-LABORER 2080 1 15.5000 0.00% 15.0000
PT-LABORER 2080 2 16.2750 0.00% 15.7500
PT-LABORER 2080 3 17.0887 0.00% 16.5375
PT-LABORER 2080 4 17.9431 0.00% 17.
3644
637 PT-LIFEGUARD 2080 1 16.2750 0.00% 15.3000
PT-LIFEGUARD 2080 2 17.0887 0.00% 16.0650
PT-LIFEGUARD 2080 3 17.9431 0.00% 16.8683
PT-LIFEGUARD 2080 4 18.8403 0.00% 17.7117
612 PT-MAINTENANCE WORKER I 1872 1 21.7495 0.00% 21.7495 PT-MAINTENANCE WORKER I 1872 2 22.8365 0.00% 22.8365
PT-MAINTENANCE WORKER I 1872 3 23.9781 0.00% 23.9781 FTE PT-MAINTENANCE WORKER I 1872 4 25.1774 0.00% 25.1774
PT-MAINTENANCE WORKER I 1872 5 26.4370 0.00% 26.4370
640 PT-MOBILE COMMND PST OPRT 1 55.1693 0.00% 57.6515 tied to top step 642 PT-PARK INTERN 2080 1 15.5000 0.00% 15.0000
PT-PARK INTERN 2080 2 16.2750 0.00% 15.7500
PT-PARK INTERN 2080 3 17.0887 0.00% 16.5375
PT-PARK INTERN 2080 4 17.9431 0.00% 17.3644
644 PT-PARKING CITAT HEAR OFC 1 60.0000 0.00% 60.0000
City Council Agenda Packet July 17, 2023
206
Part-Time
GRADE DESCRIPTION STEP CURRENT Increase UPDATED
646 PT-PARKS WORKER I 2080 1 15.5000 0.00% 15.0000
PT-PARKS WORKER I 2080 2 16.2750 0.00% 15.7500
PT-PARKS WORKER I 2080 3 17.0887 0.00% 16.5375
PT-PARKS WORKER I 2080 4 17.9431 0.00% 17.3644
649 PT-PLANNING INTERN 2080 1 15.5000 0.00% 15.0000
PT-PLANNING INTERN 2080 2 16.2750 0.00% 15.7500
PT-PLANNING INTERN 2080 3 17.0887 0.00% 16.5375
PT-PLANNING INTERN 2080 4 17.9431 0.00% 17.3644
651 PT-POLICE AIDE I 1872 1 20.6191 0.00% 20.6191
PT-POLICE AIDE I 1872 2 21.6501 0.00% 21.6501
PT-POLICE AIDE I 1872 3 22.7334 0.00% 22.7334 FTE PT-POLICE AIDE I 1872 4 23.8702 0.00% 23.8702
PT-POLICE AIDE I 1872 5 25.0636 0.00% 25.0636
652 PT-POLICE AIDE II 1872 1 22.7334 0.00% 22.7334
PT-POLICE AIDE II 1872 2 23.8702 0.00% 23.8702
PT-POLICE AIDE II 1872 3 25.0636 0.00% 25.0636 FTE PT-POLICE AIDE II 1872 4 26.3168 0.00% 26.3168
PT-POLICE AIDE II 1872 5 27.6330 0.00% 27.6330
655 PT-POLICE CADET 2080 1 15.8100 0.00% 15.3000
PT-POLICE CADET 2080 2 16.6005 0.00% 16.0650
PT-POLICE CADET 2080 3 17.4305 0.00% 16.8683
PT-POLICE CADE
T 2080 4 18.3020 0.00% 17.7117
604 PT-POLICE CLERK I 1872 1 20.
6191 0.00% 20.6191
PT-POLICE CLERK I 1872 2 21.6501 0.00% 21.6501
PT-POLICE CLERK I 1872 3 22.7334 0.00% 22.7334 FTE PT-POLICE CLERK I 1872 4 23.8702 0.00% 23.8702
PT-POLICE CLERK I 1872 5 25.0636 0.00% 25.0636
654 PT-POOL AIDE 2080 1 15.5000 0.00% 15.0000
PT-POOL AIDE 2080 2 16.2750 0.00% 15.7500
PT-POOL AIDE 2080 3 17.0887 0.00% 16.5375
PT-POOL AIDE 2080 4 17.9431 0.00% 17.3644
656 PT-POOL CASHIER 2080 1 15.5000 0.00% 15.0000
PT-POOL CASHIER 2080 2 16.2750 0.00% 15.7500
PT-POOL CASHIER 2080 3 17.0887 0.00% 16.5375
PT-POOL CASHIER 2080 4 17.9431 0.00% 17.3644
657 PT-POOL INSTRUCTOR I 2080 1 18.8402 0.00% 15.9000
PT-POOL INSTRUCTOR I 2080 2 19.7822 0.00% 16.6950
PT-POOL INSTRUCTOR I 2080 3 20.7713 0.00% 17.5298
PT-POOL INSTRUCTOR I 2080 4 21.8098 0.00% 18.4062
661 PT-POOL MANAGER 2080 1 24.
1000 0.00% 21.7335
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Part-Time
GRADE DESCRIPTION STEP CURRENT Increase UPDATED
PT-POOL MANAGER 2080 2 25.3050 0.00% 22.8202
PT-POOL MANAGER 2080 3 26.5703 0.00% 23.9612
PT-POOL MANAGER 2080 4 27.8988 0.00% 25.1592
663 PT-PRESCHOOL ASSISTANT 2080 1 15.5000 0.00% 15.0000 PT-PRESCHOOL ASSISTANT 2080 2 16.2750 0.00% 15.7500
PT-PRESCHOOL ASSISTANT 2080 3 17.0887 0.00% 16.5375
PT-PRESCHOOL ASSISTANT 2080 4 17.9431 0.00% 17.3644
664 PT-PRESCHOOL COORDINATOR 2080 1 19.7822 0.00% 19.1442 PT-PRESCHOOL COORDINATOR 2080 2 20.7713 0.00% 20.1014
PT-PRESCHOOL COORDINATOR 2080 3 21.8098 0.00% 21.1065
PT-PRESCHOOL COORDINATOR 2080 4 22.9002 0.00% 22.1618
665 PT-PRESCHOOL INSTRUCTOR 2080 1 17.0887 0.00% 16.5375 PT-PRESCHOOL INSTRUCTOR 2080 2 17.9431 0.00% 17.3644
PT-PRESCHOOL INSTRUCTOR 2080 3 18.8402 0.00% 18.2326
PT-PRESCHOOL INSTRUCTOR 2080 4 19.7822 0.00% 19.1442
667 PT-REC. COORDINATOR 1872 1 24.8846 2.50% 25.5067
PT-REC. COORDINATOR 1872 2 26.1287 2.50% 26.7820
PT-REC. COORDINATOR 1872 3 27.4348 2.50% 28.1207
PT-REC. COORDINATOR 1872 4 28.8072 2.50% 29.5273
PT-REC. COORDINATOR 1872 5 30.2473 2.50% 31.0035
669 PT-REC. LEADER I 2080 1 15.5000 0.00% 15.0000
PT-REC. LEAD
ER I 2080 2 16.2750 0.00% 15.7500
PT-REC. LEADER I 2080 3 17.0887 0.
00% 16.5375
PT-REC. LEADER I 2080 4 17.9431 0.00% 17.3644
670 PT-REC. LEADER II 2080 1 17.0887 0.00% 16.5375
PT-REC. LEADER II 2080 2 17.9431 0.00% 17.3644
PT-REC. LEADER II 2080 3 18.8402 0.00% 18.2326
PT-REC. LEADER II 2080 4 19.7822 0.00% 19.1442
672 PT-REC. SPECIALIST I 2080 1 17.9431 0.00% 17.3644
PT-REC. SPECIALIST I 2080 2 18.8402 0.00% 18.2326
PT-REC. SPECIALIST I 2080 3 19.7822 0.00% 19.1442
PT-REC. SPECIALIST I 2080 4 20.7713 0.00% 20.1014
674 PT-REC SPECIALIST II 2080 1 19.7822 0.00% 19.1442
PT-REC SPECIALIST II 2080 2 20.7713 0.00% 20.1014
PT-REC SPECIALIST II 2080 3 21.8098 0.00% 21.1065
PT-REC SPECIALIST II 2080 4 22.9002 0.00% 22.1618
675 PT-REC. SPECIALIST III 2080 1 21.8098 0.00% 21.1065 PT-REC. SPECIALIST III 2080 2 22.9002 0.00% 22.1618
PT-REC. SPECIALIST III 2080 3 24.0452 0.00% 23.2699
PT-REC. SPECIAL
IST III 2080 4 25.2474 0.00% 24.4334
City Council Agenda Packet July 17, 2023
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Part-Time
GRADE DESCRIPTION STEP CURRENT Increase UPDATED
676 PT-REC. SPECIALIST IV 2080 1 24.0452 0.00% 23.2699
PT-REC. SPECIALIST IV 2080 2 25.2474 0.00% 24.4334
PT-REC. SPECIALIST IV 2080 3 26.5097 0.00% 25.6551
PT-REC. SPECIALIST IV 2080 4 27.8351 0.00% 26.9378
678 PT-RESERVE FIREFIGHTER 1 15.5000 0.00% 15.5000 NC 682 PT-RESERVE POLICE OFC III 1 44.4697 0.00% 44.4697 tied to step 3 P 680 PT-RESERVE POLICE OFCR I 1 44.4697 0.00% 44.4697 tied to step 3 P 681 PT-RESERVE POLICE OFCR II 1 44.4697 0.00% 44.4697 tied to step 3 P 686 PT-SENIOR MNGMNT ANALYST 1872 1 40.8504 2.50% 41.8717 PT-SENIOR MNGMNT ANALYST 1872 2 42.8932 2.50% 43.9655
PT-SENIOR MNGMNT ANALYST 1872 3 45.0379 2.50% 46.1639 FTE PT-SENIOR MNGMNT ANALYST 1872 4 47.2895 2.50% 48.4718
PT-SENIOR MNGMNT ANALYST 1872 5 49.6544 2.50% 50.8957
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