2024-04-15 City Council Meeting Agenda
APRIL 15, 2024 AGENDA.PDF
2024-04-15 City Council Meeting Agenda Packet
AGENDA PACKET APRIL 15, 2024 MEETING.PDF
1. Documents:
1.I.
Documents:
CITY COUNCIL MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member
Monday, April 15, 2024
Study Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting www.cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID: 872 2751 5840 when prompted. Public Comments via Zoom will only be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
AGENDA City Council 4/15/2024 Page 2
STUDY SESSION AGENDA - 5:30 PM
CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven Frank Johnson and Mayor Tim Hepburn.
STUDY SESSION TOPICS
1. Los Angeles County Department of Military & Veterans Affairs
The Military Veterans Affairs Department will give an overview of the various services available for Veterans and their families.
2. Metro Double Track Project
Metro will present information on its planned double-track project from Lone Hill Avenue to White Avenue. The project includes a reconfiguration of San Dimas Canyon at Arrow Highway to provide for railroad safety. The Metro project is currently in its design phase. While the goal is to complete the project by 2028, no funding for construction has been identified to date. As a result, construction is not currently scheduled.
The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.
REGULAR CITY COUNCIL MEETING - 6:30 PM
PLEDGE OF ALLEGIANCE - VETERAN
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven Frank Johnson and Mayor Tim Hepburn.
PRESENTATIONS - AYSO - CITY SOCCER, YOUTH BASKETBALL C DIVISION, AND
OUTSTANDING OLDER AMERICAN
3. AYSO 12U Blue Lightning Boy's Soccer Team
La Verne/San Dimas AYSO Region 112 12U Blue Lightning Soccer team finished their regular season with a 13-0 record, scoring 54 goals and only allowing 4. The team advanced and won the regionals with a 3-0 record, then advanced to the sectionals where they finished with a 3-2 record.
With over 320 teams competing in the sectionals, the team was ranked #3 out of all the teams that participated. The team was coached by Anthony Pineda. The team roster is as follows:
Arden Rosa Troy Diaz Cash Lauer Porter Batch
Mateo Carlos Alan Campbell Nathanael Batch Dantae Azez Guadalajara Arlen Pickus Jayden Barbeli Giovanni Pineda Luca Ciociola Honda
AGENDA City Council 4/15/2024 Page 3
4. City of La Verne "C" Division Youth Basketball All-Stars The team was formed from players participating in the City’s Winter Youth Basketball League.
The team participated in the SCMAF-SGV Basketball Tournament hosted by the City of Glendora. The team defeated Temple City in the first round, then defeated the City of Pasadena in the second round, and then moved on to beat the City of Burbank in the semi-finals. In the finals, the team played the City of Walnut and won by the score of 63-21. The team was coached by Larry Chavez and Wyndee Robin-McKinley. The team roster is as follows:
Aiden Kates Max McCraven Elijah Halcromb Jordan McKinley Cole Bias Ethan Chavez Aidan Esquivel
5. Outstanding Older American - Edward Padgett The Senior Advisory Committee (SAC) has nominated one senior citizen for the Older American Recognition Award. This recognition is part of the Los Angeles County Commission for Older Adults (LACCOA) 59th Annual Older Americans Recognition Day (OARD) Awards Program, which honors a senior citizen from each city in Los Angeles County. The Senior Advisory Committee nominated Edward Padgett as the City’s Outstanding Older American as he exemplifies the true spirit of this year's theme ‘Powered by Connection’. Mr. Padgett resides in La Verne and has dedicated countless hours of service to the community.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
6. City Council Minutes of the Closed and Regular Meeting of April 1, 2024.
Recommendation: That the City Council approve the minutes.
7. Register of Audited Demands in the amount of $1,719,977.49, dated March 28, 2024, and $771,080.82 dated April 3, 2024.
Recommendation: That the City Council approve the registers of audited demands.
8. Approval of Willdan Engineering Professional Services Agreement to Finalize ARPA Funded Housing Rehabilitation Program. The City of La Verne's previous Professional Services Agreement with Willdan Engineering related to the Housing Rehabilitation Grant Program has expired. Staff is proposing to enter into a new agreement with some modifications, including closing out the program by October 2024.
Recommendation: That the City Council approve a new agreement with Willdan Engineering to finalize the ARPA funded Housing Rehabilitation Program and direct Staff to notify persons on the interest list that the program has ceased.
9. Resolution Approving a Class Specification and Salary for Human Resources Specialist AGENDA City Council 4/15/2024 Page 4
The City Manager’s Office has a need for an updated human resources specific support position. Based on an analysis, a new classification titled Human Resources Specialist is being recommended.
Recommendation: That the City Council adopt the attached Resolution titled, “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, APPROVING A CLASS SPECIFICATION AND SALARY FOR HUMAN RESOURCES SPECIALIST.”
10. Purchase of 6 APX All Band Portable Radios from Motorola Solutions. The Fire Department is in need of acquiring six (6) APX 8000H All Band Portable Model 3.5 Radios along with the associated programming at a cost of $80,094.62 from Motorola Solutions. As the exclusive manufacturer of these radios, Motorola Solutions is the sole source provider and the only vendor that can fulfill the operational requirements of the Department.
Recommendation: That the City Council approve the purchase of six (6) APX 8000H All Band Portable Model 3.5 Radios in the amount of $80,094.62.
11. Landscape and Lighting Maintenance District No. 7; Engineer's Report and Setting Public Hearing for June 17, 2024 An Engineer’s Report for Landscape and Lighting Maintenance District No. 7 (La Verne Heights III) has been prepared for City Council preliminary approval to set the levy of assessments for Fiscal Year (FY) 2024-25 and set a public hearing for June 17, 2024. There is a proposed 1.3% adjustment to the assessment from $684.00 to $693.26, which is the maximum allowable.
Recommendation: That the City Council adopt a Resolution approving the Engineer’s Report for Landscape and LIghting Maintenance District No. 7, setting a public hearing for June 17, 2024.
12. Landscape and Lighting Maintenance District No. 8; Engineer's Report and Setting Public Hearing for June 17, 2024 An Engineer’s Report for Landscape and Lighting Maintenance District No. 8 (Marshall Canyon Estates Specific Plan development) has been prepared for City Council preliminary approval to set the levy of assessments for Fiscal Year (FY) 2024-25 and set a public hearing for June 17, 2024. It is proposed to set the levy at the 1996-97 approved full year’s assessment of $249.70 per parcel.
Recommendation: That the City Council adopt a Resolution approving the Engineer’s Report for Landscape and Lighting Maintenance District No. 8, setting the public hearing for June 17, 2024.
PUBLIC HEARINGS
13. Public Hearing to Determine Necessity of Utility User's Tax In accordance with the Municipal Code (Sec. 3.10.170), an annual public hearing is required to assess the need for the continuation of the City's Utility User's Tax (UUT). The upcoming Fiscal Year 2024-25 budget is expected to utilize and depend on the $3,840,000 in estimated UUT revenues, proving the UUT remains necessary.
Recommendation: That the City Council maintain the City's Utility User's Tax at the current voter-approved rates for Fiscal Year 2024-25.
14. Fiscal Year 2024-25 Paramedic Service Fee Annual Hearing to Consider a Rate Change Based on the Consumer Price Index The City's voter approved Paramedic Service Fee requires an annual public hearing to consider a rate change.
AGENDA City Council 4/15/2024 Page 5
Recommendation: That the City Council hold a Public Hearing and, adopt a Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA ADOPTING THE FISCAL YEAR 2024-25 PARAMEDIC SERVICE FEE,” to adjust the monthly paramedic fee based on CPI from $6.35 to $6.50.
15. Resolution Adopting the Fiscal Year 2024-25 Comprehensive Fee Schedule The City's Comprehensive Fee Schedule, established by Resolution, is reviewed each year as part of the annual budget process. Adjustments are made to reflect changes in the cost of services in accordance with State and local law. This Resolution provides for adjustments to the 2024-25 Comprehensive Fee Schedule.
Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING RESOLUTION 23-63
RELATIVE TO CERTAIN FEES AND POLICIES FOR SERVICES PROVIDED BY THE CITY OF LA VERNE."
OTHER MATTERS
16. Citywide Landscape and Lighting District NO. 6 Zones 2, 3, 4-I, 4-II, 5, and 6; Engineer's Report An Engineer’s Report for Landscape and Lighting Maintenance District No. 6, including special zones 2, 3, 4-I, 4-II, 5, and 6, those areas receiving specific benefit in addition to the special citywide benefit, has been prepared for City Council approval. Said approval and Council action on the item resolution will establish the public hearing for June 17, 2024.
Recommendation: That City Council adopt the attached Resolution approving the Engineer’s Report and setting the public hearing for Landscape and Lighting District No. 6 Zones 2, 3, 4-I, 4-II, 5, and 6 for June 17, 2024.
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
CLOSED SESSION
17. The City Council will meet in Closed Session for the following:
1. Significant exposure to litigation pursuant to Government Code § 54956.9(b): (One case)
2. California Pistol and Rifle Association, Inc., et al. v Los Angeles County Sheriff's Department, et al., United States District Court for the Central District of California Case No.
AGENDA City Council 4/15/2024 Page 6
2:23-cv- 10169-SPG-ADSx pursuant to Government Code § 54956.9: (One case)
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, MAY 6, 2024, at 5:30 P.M.
RESIDENT INFORMATION
UPCOMING EVENTS AND MEETINGS
Wednesday, April 17 - Senior Advisory Committee meeting, La Verne Community Center, 10:00 am
Tuesday, April 23 - Youth & Family Committee meeting, City Hall, 5:00 pm
Saturday, April 27 - Sip of La Verne, Mainiero Square, 5:00 pm - 8:30 pm
Sunday, April 28 - Senior Dinner Dance Extravaganza, Community Center, 5:00 pm - 8:00 pm
Wednesday, May 1 - Youth Sports Committee meeting, City Hall, 6:00 pm
Monday, May 6 - Old Town La Verne Business Improvement District meeting, Café Wang, 8:30 am - 9:30 am
Monday, May 6 - City Council meeting, City Hall Council Chamber, 5:30 pm
Tuesday, May 7 - Development Review Committee meeting, City Hall, 9 :00 am - 10:00 am
Wednesday, May 8 - Planning Commission meeting, City Hall, 6:30 pm
Wednesday, May 15 - Senior Advisory Committee meeting, Community Center, 10:00 am
Posting Statement: A true and amended copy of this Agenda was posted on April 9, 2024, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.
CITY COUNCIL MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member
Monday, April 15, 2024
Study Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting www.cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID: 872 2751 5840 when prompted. Public Comments via Zoom will only be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
AGENDA City Council 4/15/2024 Page 2
STUDY SESSION AGENDA - 5:30 PM
CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven Frank Johnson and Mayor Tim Hepburn.
STUDY SESSION TOPICS
1. Los Angeles County Department of Military & Veterans Affairs
The Military Veterans Affairs Department will give an overview of the various services available for Veterans and their families.
2. Metro Double Track Project
Metro will present information on its planned double-track project from Lone Hill Avenue to White Avenue. The project includes a reconfiguration of San Dimas Canyon at Arrow Highway to provide for railroad safety. The Metro project is currently in its design phase. While the goal is to complete the project by 2028, no funding for construction has been identified to date. As a result, construction is not currently scheduled.
The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.
REGULAR CITY COUNCIL MEETING - 6:30 PM
PLEDGE OF ALLEGIANCE - VETERAN
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven Frank Johnson and Mayor Tim Hepburn.
PRESENTATIONS - AYSO - CITY SOCCER, YOUTH BASKETBALL C DIVISION, AND
OUTSTANDING OLDER AMERICAN
3. AYSO 12U Blue Lightning Boy's Soccer Team
La Verne/San Dimas AYSO Region 112 12U Blue Lightning Soccer team finished their regular season with a 13-0 record, scoring 54 goals and only allowing 4. The team advanced and won the regionals with a 3-0 record, then advanced to the sectionals where they finished with a 3-2 record.
With over 320 teams competing in the sectionals, the team was ranked #3 out of all the teams that participated. The team was coached by Anthony Pineda. The team roster is as follows:
Arden Rosa Troy Diaz Cash Lauer Porter Batch
Mateo Carlos Alan Campbell Nathanael Batch Dantae Azez Guadalajara Arlen Pickus Jayden Barbeli Giovanni Pineda Luca Ciociola Honda
AGENDA City Council 4/15/2024 Page 3
4. City of La Verne "C" Division Youth Basketball All-Stars The team was formed from players participating in the City’s Winter Youth Basketball League.
The team participated in the SCMAF-SGV Basketball Tournament hosted by the City of Glendora. The team defeated Temple City in the first round, then defeated the City of Pasadena in the second round, and then moved on to beat the City of Burbank in the semi-finals. In the finals, the team played the City of Walnut and won by the score of 63-21. The team was coached by Larry Chavez and Wyndee Robin-McKinley. The team roster is as follows:
Aiden Kates Max McCraven Elijah Halcromb Jordan McKinley Cole Bias Ethan Chavez Aidan Esquivel
5. Outstanding Older American - Edward Padgett The Senior Advisory Committee (SAC) has nominated one senior citizen for the Older American Recognition Award. This recognition is part of the Los Angeles County Commission for Older Adults (LACCOA) 59th Annual Older Americans Recognition Day (OARD) Awards Program, which honors a senior citizen from each city in Los Angeles County. The Senior Advisory Committee nominated Edward Padgett as the City’s Outstanding Older American as he exemplifies the true spirit of this year's theme ‘Powered by Connection’. Mr. Padgett resides in La Verne and has dedicated countless hours of service to the community.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
6. City Council Minutes of the Closed and Regular Meeting of April 1, 2024.
Recommendation: That the City Council approve the minutes.
7. Register of Audited Demands in the amount of $1,719,977.49, dated March 28, 2024, and $771,080.82 dated April 3, 2024.
Recommendation: That the City Council approve the registers of audited demands.
8. Approval of Willdan Engineering Professional Services Agreement to Finalize ARPA Funded Housing Rehabilitation Program. The City of La Verne's previous Professional Services Agreement with Willdan Engineering related to the Housing Rehabilitation Grant Program has expired. Staff is proposing to enter into a new agreement with some modifications, including closing out the program by October 2024.
Recommendation: That the City Council approve a new agreement with Willdan Engineering to finalize the ARPA funded Housing Rehabilitation Program and direct Staff to notify persons on the interest list that the program has ceased.
9. Resolution Approving a Class Specification and Salary for Human Resources Specialist
AGENDA City Council 4/15/2024 Page 4
The City Manager’s Office has a need for an updated human resources specific support position. Based on an analysis, a new classification titled Human Resources Specialist is being recommended.
Recommendation: That the City Council adopt the attached Resolution titled, “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, APPROVING A CLASS SPECIFICATION AND SALARY FOR HUMAN RESOURCES SPECIALIST.”
10. Purchase of 6 APX All Band Portable Radios from Motorola Solutions. The Fire Department is in need of acquiring six (6) APX 8000H All Band Portable Model 3.5 Radios along with the associated programming at a cost of $80,094.62 from Motorola Solutions. As the exclusive manufacturer of these radios, Motorola Solutions is the sole source provider and the only vendor that can fulfill the operational requirements of the Department.
Recommendation: That the City Council approve the purchase of six (6) APX 8000H All Band Portable Model 3.5 Radios in the amount of $80,094.62.
11. Landscape and Lighting Maintenance District No. 7; Engineer's Report and Setting Public Hearing for June 17, 2024 An Engineer’s Report for Landscape and Lighting Maintenance District No. 7 (La Verne Heights III) has been prepared for City Council preliminary approval to set the levy of assessments for Fiscal Year (FY) 2024-25 and set a public hearing for June 17, 2024. There is a proposed 1.3% adjustment to the assessment from $684.00 to $693.26, which is the maximum allowable.
Recommendation: That the City Council adopt a Resolution approving the Engineer’s Report for Landscape and LIghting Maintenance District No. 7, setting a public hearing for June 17, 2024.
12. Landscape and Lighting Maintenance District No. 8; Engineer's Report and Setting Public Hearing for June 17, 2024 An Engineer’s Report for Landscape and Lighting Maintenance District No. 8 (Marshall Canyon Estates Specific Plan development) has been prepared for City Council preliminary approval to set the levy of assessments for Fiscal Year (FY) 2024-25 and set a public hearing for June 17, 2024. It is proposed to set the levy at the 1996-97 approved full year’s assessment of $249.70 per parcel.
Recommendation: That the City Council adopt a Resolution approving the Engineer’s Report for Landscape and Lighting Maintenance District No. 8, setting the public hearing for June 17, 2024.
PUBLIC HEARINGS
13. Public Hearing to Determine Necessity of Utility User's Tax In accordance with the Municipal Code (Sec. 3.10.170), an annual public hearing is required to assess the need for the continuation of the City's Utility User's Tax (UUT). The upcoming Fiscal Year 2024-25 budget is expected to utilize and depend on the $3,840,000 in estimated UUT revenues, proving the UUT remains necessary.
Recommendation: That the City Council maintain the City's Utility User's Tax at the current voter-approved rates for Fiscal Year 2024-25.
14. Fiscal Year 2024-25 Paramedic Service Fee Annual Hearing to Consider a Rate Change Based on the Consumer Price Index The City's voter approved Paramedic Service Fee requires an annual public hearing to consider a rate change.
AGENDA City Council 4/15/2024 Page 5
Recommendation: That the City Council hold a Public Hearing and, adopt a Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA ADOPTING THE FISCAL YEAR 2024-25 PARAMEDIC SERVICE FEE,” to adjust the monthly paramedic fee based on CPI from $6.35 to $6.50.
15. Resolution Adopting the Fiscal Year 2024-25 Comprehensive Fee Schedule The City's Comprehensive Fee Schedule, established by Resolution, is reviewed each year as part of the annual budget process. Adjustments are made to reflect changes in the cost of services in accordance with State and local law. This Resolution provides for adjustments to the 2024-25 Comprehensive Fee Schedule.
Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING RESOLUTION 23-63
RELATIVE TO CERTAIN FEES AND POLICIES FOR SERVICES PROVIDED BY THE CITY OF LA VERNE."
OTHER MATTERS
16. Citywide Landscape and Lighting District NO. 6 Zones 2, 3, 4-I, 4-II, 5, and 6; Engineer's Report An Engineer’s Report for Landscape and Lighting Maintenance District No. 6, including special zones 2, 3, 4-I, 4-II, 5, and 6, those areas receiving specific benefit in addition to the special citywide benefit, has been prepared for City Council approval. Said approval and Council action on the item resolution will establish the public hearing for June 17, 2024.
Recommendation: That City Council adopt the attached Resolution approving the Engineer’s Report and setting the public hearing for Landscape and Lighting District No. 6 Zones 2, 3, 4-I, 4-II, 5, and 6 for June 17, 2024.
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
CLOSED SESSION
17. The City Council will meet in Closed Session for the following:
1. Significant exposure to litigation pursuant to Government Code § 54956.9(b): (One case)
2. California Pistol and Rifle Association, Inc., et al. v Los Angeles County Sheriff's Department, et al., United States District Court for the Central District of California Case No.
AGENDA City Council 4/15/2024 Page 6
2:23-cv- 10169-SPG-ADSx pursuant to Government Code § 54956.9: (One case)
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, MAY 6, 2024, at 5:30 P.M.
RESIDENT INFORMATION
UPCOMING EVENTS AND MEETINGS
Wednesday, April 17 - Senior Advisory Committee meeting, La Verne Community Center, 10:00 am
Tuesday, April 23 - Youth & Family Committee meeting, City Hall, 5:00 pm
Saturday, April 27 - Sip of La Verne, Mainiero Square, 5:00 pm - 8:30 pm
Sunday, April 28 - Senior Dinner Dance Extravaganza, Community Center, 5:00 pm - 8:00 pm
Wednesday, May 1 - Youth Sports Committee meeting, City Hall, 6:00 pm
Monday, May 6 - Old Town La Verne Business Improvement District meeting, Café Wang, 8:30 am - 9:30 am
Monday, May 6 - City Council meeting, City Hall Council Chamber, 5:30 pm
Tuesday, May 7 - Development Review Committee meeting, City Hall, 9 :00 am - 10:00 am
Wednesday, May 8 - Planning Commission meeting, City Hall, 6:30 pm
Wednesday, May 15 - Senior Advisory Committee meeting, Community Center, 10:00 am
Posting Statement: A true and amended copy of this Agenda was posted on April 9, 2024, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.
Los Angeles County
Dept. of Military & Veterans Affairs
Mission
Maximize the full potential of Los Angeles County to enhance the well-being of ALL veterans, service members, their dependents, and their caregivers through innovation, partnerships, and world-class service.
Vision
To deliver seamless services and outreach in partnership with government and community-based partners so that any person who served or is currently serving our country in any capacity, alongside their family and caregivers, have access to the resources necessary to thrive.
County Declares Homelessness
Emergency
§ Acknowledgment of the severity of
the homelessness crisis within
the veteran population.
§ Commitment to prioritize
resources and efforts towards
addressing this urgent issue.
Critical Need
VA Study Findings
§ Study revealed that 50% of veterans
are not accessing federal benefits
they are entitled to
§ Need to address barriers to benefit
access and ensure that homeless
veterans receive comprehensive
support services
Critical Need
Need for Innovation and Better
Coordination
§ Address existing gaps and
inefficiencies in the delivery of
services
§ Implement innovative strategies and
improving coordination among service
providers to enhance effectiveness
and efficiency
Critical Need
One Team Approach
§ Bring together government,
nonprofits, and community
members to work as one.
§ Understand that solving
veteran homelessness needs
everyone's effort and
coordination.
Critical Need
Targeted benefit establishment
§ Accredited reps assigned to by name
list case conferencing to screen for
benefits
§ Assist in facilitation of case
conferencing
§ Points of contact for entire
homeless veteran provider continuum
§ 2023: 325 homeless veterans served,
and 462 claims awarded benefits or
completed
§ “Whatever it takes”
Homeless Services
Division
Partnerships with Cities
§ Co-locate and collaborate with
cities to develop coordinated
strategies.
§ Pull in partners as needed to meet
the need.
§ Combined marketing and outreach
strategy.
Homeless Services
Division
Master Leasing
§ Is attractive to
landlords
§ Mitigates
discrimination
§ Simplifies getting
housed
§ Secure housing in more
desirable locations
Homeless Services
Division
CVSO Services Overview
• Disability Compensation
• VA Decision Reviews and Appeals
• Military Records Requests & Corrections
• Veterans Pension
• Character of Discharge Upgrades
• Disabled Veteran License Plates
• Veteran Designation on California Driver’s License
and ID Card
• Additional Services
QUESTIONS?
LONE HILL AV TO WHITE AV DOUBLE-TRACK PROJECT
We’re building more railway tracks to reduce
travel time and enhance safety.
Project Development Team and Approving Agencies
6
Participating Stakeholders
7
Project Location
8 • 3.9 miles of double track
• San Bernardino Line (SBL) is the busiest in the Metrolink system • Daily Train Volume prior to COVID-19 pandemic: 38 Metrolink Trains and 4 Union Pacific Railroad (UP) trains
N
Goals and Objectives
9 Improve Safety
Mitigate the risk of collisions involving trains
Improve Travel Time by Reducing delays
Minimize Gates Downtime
Improve reliability and efficiency for all commuters
Improve Quality of Life
Enhance Air Quality by Reducing Traffic Congestion
Prepare Cities to Pursue final Quiet Zone Application
Overall Project Outreach to Date
10 > The Environmental Clearance and Conceptual
Engineering was completed in 2019
> Homeowners Association Briefings
o Three rounds of HOA Briefings in 2017 and 2022
> City Council Meeting pop-up tables (San Dimas and La
Verne)
> Community Meetings
o Public meetings hosted in 2016, 2017 and 2022
> Pop-up information tables at several key events in San Dimas and La Verne throughout life of project
> Online Community Meeting hosted on March 20, 2024
• 39 attendees
- 31 La Verne Residents/Affiliated
- 5 San Dimas Residents/Affiliated
- 3 Did not indicate city of residence
• 30 comments received prior to meeting
• 53 comments/questions received during meeting
San Dimas Canyon Rd. Crossing Location
11 Metrolink Corridor
(Future Double Track)
Gold Line Corridor
(1 BNSF Track + 2 LRT)
San Dimas Canyon &
Arrow HWY Intersection
> San Dimas Canyon Rd & Arrow Hwy
intersection is in the City of La
Verne
> Intersection is located less than
200 ft to the nearest railroad
crossing
> Construction of Gold Line Phase 2B
extension is currently under way
> Metrolink Double Track Project is in
the design phase
Constraints and Options
12 Physical Constraints
> Lack of adequate storage lane
capacity
> New Gold Line conditions that will
increase gate down time
> Queuing over railroad tracks
Evaluated Options
1. Crossing Closure
2. Crossing Relocation
3. Conversion to One-way Street by
eliminating the Northbound
Direction
4. Grade Separation
5. Traffic Modification
Proposed Solution - Layout
13
Proposed Solution Features
14 Modified
No Change
Right Turn for
Northbound
Four Quad Vehicular
Gates (CPUC 9, 9E)
Shortened Crosswalk
Across Arrow Hwy
Metrolink TracksPedestrian Gates
New
Pedestrian
Refuge Area
Graphic Simulation
15 Intersection of Grand View and Valley Blvd in the City of Walnut
Proposed Solution - Layout
16 Modified
No Change
New
Project Schedule
17 Phase 1 Phase 2 Phase 3 Phase 4
Summer 2019
Final 30% plans,
specifications &
estimates &
environmental
evaluation.
Summer 2021
Contract awarded
for final design
and notice to
proceed issued.
ONGOING PUBLIC PARTICIPATION
Phase 5 Phase 6
Summer 2022
Data collection,
site assessment,
government
agencies,
meetings, 60%
design.
Summer 2024
Pre-final design
(90%) agency
review and
approval.
Winter 2024
Final design
(100%), certify
ROW, Final PS&E
review and
submittal, agency
review and
approval.
TBD
Construction
begins.
18 Contact Us
[email protected]
metro.net/lonehill
213.922.2444
Metro Lone Hill Av to White Av Double-Track Project
March 20, 2024 Community Meeting Q&A Summary and Responses
04.02.2024
The following is a summary of questions received during the March 20, 2024, Online Community Meeting for the Lone Hill Av to White Av Double-Track Project. The project team received 83 comments (30 prior to, 53 during) the meeting. Metro’s responses address several similar comments that are relevant to this specific project. The project team is not able to respond to those questions or comments received that are not related to the Lone Hill Av to White Av Double-Track Project, aside from directing those comments to the appropriate contact at Metro or another agency, if that proper contact is known. A recording of the meeting presentation is available at https://www.metro.net/lonehill.
Noise and Quiet Zones:
Question or Comment Metro Response
Several stakeholders requested clarification
on what measures will be taken to reduce
noise from train horns, particularly around
residential areas?
As part of the project, Metro will implement
those necessary physical improvements
(additional safety features) at those at-grade
crossings along the project corridor to make
them ready for future Quiet Zone designation.
After this project, local jurisdictions can submit
application to the Federal Railroad
Administration (FRA) for Quiet Zone
implementation. Once the application is
approved, train engineers are no longer required
to blow the train horn when they are traveling
within this portion of the train corridor.
With the establishment of a Quiet Zone, train
engineers will not require to use the horn except
for emergency situations or through a
construction area, it will significantly reduce the
noise levels. The safety bells and whistles will
still ring but at a much lower decibel level
compared to the train horn, leading to a notable
decrease in overall noise and an improvement
in residents' quality of life.
Municipalities can start this process with notice
of intent for a quiet zone to the FRA and show
compliance with federal requirements through
a quiet zone diagnostic evaluation, leading to
FRA designation. Cities or counties applying for
Quiet Zones are responsible for assessing
Clarification requested on "Quiet Zone" and
"Quiet Ready" terminology and the expected
impact on local areas.
Several stakeholders requested specific
details on steps for implementing quiet
zones and the diƯerence between "quiet
zone ready" and actual quiet zones.
insurance requirements based on city's risk
policy.
Construction and Project Timeline:
Question or Comment Metro Response
Several stakeholders requested details on
the duration and specific timelines for
construction projects, including street
closures and reconfigurations.
The project aims to enhance operational
eƯiciency and reliability, resulting in smoother
train operations and reduced gate downtime,
ultimately improving road traƯic flow. The exact
duration and timeline for construction cannot
be determined until this project has received
construction funding and develops a
construction schedule with City oversight.
Metro will return with a public presentation,
prior to construction solicitation with this
information for public comment.
Several stakeholders requested details on
the future impact of construction on local
traƯic, including the necessity of additional
tracks and the expected increase in train
frequency.
The project aims to enhance the eƯiciency,
safety and reliability of Metrolink and freight
traƯic, not to increase train capacity. It will
eliminate train delays by adding a second track,
improving current train operations, and thereby
enhancing air quality.
Multiple questions were raised regarding the
overall duration of the project and specific
timelines for completion.
The project is currently nearing 90% pre-final
design, soon to be submitted for agency review
and approval. It is anticipated that the 90%
plans will be completed by the summer of 2024.
The project is currently fully funded through
design phase, as such, an exact timeline for
construction can only be established once the
construction contract was awarded. Metro
anticipates completing the project by the end of
2028, if construction funding is available.
TraƯic:
Question or Comment Metro Response
Several stakeholders requested clarification
on impacts on local traƯic patterns,
including changes in street exits, entrances,
and potential for increased traƯic
congestion.
The project aims to prevent vehicles stopped
over tracks, minimize extended vehicle queuing
behind gates and avoid any track blockage. The
new configuration ensures no waiting at red
Several stakeholders raised concerns about
pedestrian safety and access, especially for
school-aged children.
lights for northbound vehicles. Northbound
vehicles will enjoy a free right turn onto the
eastbound Arrow Hwy. An area for safe U-turn is
provided within 1400 feet, allowing them to go
westbound on Arrow Hwy. and turn right onto
San Dimas Canyon Road to continue going
north.
This project will implement quiet zone ready
infrastructure, that include additional safety
features, including pedestrian gates and
channelization fences, to direct pedestrians to
cross the tracks perpendicularly, ensuring the
shortest and safest route.
Eastbound (EB) Arrow Hwy, approaching San
Dimas Canyon Rd, will include a lane drop from
three to two eastbound thru lanes. The No. 3 EB
lane will become a dedicated Right turn onto
southbound San Dimas Canyon Rd. To the east
of San Dimas Canyon Rd, Arrow Hwy. will revert
back to three thru lanes traƯic after the lane
merge transition ends.
Several stakeholders requested clarification
about specific infrastructure changes, like
the addition of U-turn lanes and signal light
adjustments.
Community and Environmental Impact:
Question or Comment Metro Response
Stakeholder requested details on the
eƯects the project will have on local
neighborhoods, including aesthetic
changes, potential removal of trees, and
visibility of trains from residential areas.
The project will not aƯect the neighborhood's
aesthetics; landscaping will remain intact,
ensuring no aesthetic changes to the
Puddingstone Village neighborhood.
The project will not impact the intersection of Sun
Rose Street and San Dimas Canyon; it only involves
replacement of those sub-standard ADA ramps,
leaving the northern edge of Sun Rose, including the
trees, untouched.
Concerns were raised about increased
homelessness and trash as a result of the
project.
This corridor is not publicly accessible and any
trespassing, graƯiti, or other maintenance
issues in the corridor should be reported to
Metro at 213.922.2444 or
https://[email protected].
Questions were raised regarding property
values and the potential need for eminent
domain.
Metro does not anticipate any full property take
as a part of this project. Any property impacts
will be minor, and the project team will reach
out to property owners who may be impacted by
the project once full project funding is secured.
Safety and Security:
Question or Comment Metro Response
Clarification requested regarding the
measures that will be in place to keep trains
clean and safe, and the role of local law
enforcement in conjunction with these
eƯorts.
This project is within the Metrolink commuter
rail corridor. Metro light rail trains will not
operate on this corridor. Both Metrolink and
Metro have their own security forces to
implement their own security arrangements
and measures.
Stakeholders raised concerns about the risk
of train collisions and the safety of
pedestrian crossings.
This project will construct quiet zone safety
features, including pedestrian gates and
channelization fences, to direct pedestrians to
cross the tracks perpendicularly, ensuring the
shortest and safest route. These additions are
necessary to meet quiet zone requirements.
Funding and Communication:
Question or Comment Metro Response
Questions were raised regarding the cost of
implementing quiet zones and the financial
impact on local cities.
Metro is financially responsible for the design
and construction of this double track project
including the construction of those additional
safety features on all crossings along the
corridor to make them ready for future Quiet
Zone application.
Under normal circumstances, Metro will enter
an Agreement with the local jurisdictions to
define future maintenance responsibilities
once the construction of the project is
completed.
Requests for better communication and
advertising of meetings and project
updates.
The project team distributed flyers door-to-door
in the Park La Verne and Puddingstone Village
neighborhoods and notified businesses near
the Arrow Highway and San Dimas Canyon Rd.
intersection. Multiple E-blasts were sent to our
stakeholder list, established in 2016, which
contains several hundred contacts. Attendees
of the March 20th meeting will be added to this
database for future communications. While
notification for this meeting targeted specific
neighborhoods, future outreach will extend to
more stakeholders along the project corridor.
Both the Cities of San Dimas and La Verne cities
were informed, and they posted information
about the community meeting.
Desire for follow-up information, including
the distribution of presentation slides and
written responses to questions.
Project materials including a video recording
and PowerPoint presentation were posted to
the Project webpage at
https://www.metro.net/lonehill.
Expressions of Concern:
Question or Comment Metro Response
Broader questions raised about the
necessity and rationale behind the project,
including the need for more frequent
commuter rail service.
The project aims to enhance safety, eƯiciency
and reliability of Metrolink and freight traƯic, not
to increase train capacity. It will eliminate train
delays by adding a second track, improving
current train operations, and thereby enhancing
air quality. The implementation of Quiet Zone by
the Cities will reduce noise pollution
significantly and improve quality of life for area
residents.
Some stakeholders expressed frustration or
opposition to the project, emphasizing the
impact on residents' daily lives.
Metro anticipates the project will benefit
residents in the neighborhood following project
completion as implementation of a Quiet Zone
will significantly reduce noise from passing
trains. Additionally, safety features installed at
intersections along this corridor will enhance
pedestrian safety with added pedestrian gates
and realignment of some crosswalks.
MINUTES OF A CLOSED SESSION AND REGULAR MEETING
OF THE LA VERNE CITY COUNCIL
Monday, April 1, 2024
ACTION MINUTES
“see items in italics”
_________________________________________________________________ CLOSED SESSION – 5:30 p.m. - Meeting called to order at 5:30 p.m.
ROLL CALLCouncil Member Meshal “Kash” Kashifalghita, Council Member Steven Frank Johnson, Council Member Rick Crosby, Mayor Pro Tem Wendy Lau, and Mayor Tim Hepburn.
Council Members present: Hepburn, Lau, Crosby, Johnson, and Kashifalghita.
Absent: None
Advisory Staff Present: City Manager Ken Domer, Assistant City Manager JR Ranells and City Attorney Kimberly Hall Barlow (via Zoom).
CLOSED SESSION AGENDA
The City Council met in a Closed Session for the following:
1. Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code §54956.9 (a) (d) (1): Hanke vs. City of La Verne WCAB Case Nos. ADJ10559088.
2. Conference with Legal Counsel - Existing Litigation pursuant to California Government Code section 54956.9(d)(1).
Name of Case: California Pistol and Rifle Association, et al. v. Los Angeles County Sheriff's Department, et al., Los Angeles County Superior Court, Case No. 2:23-cv- 10169- SPG-ADS.
Name of Case: City of Whittier, et al. v. Los Angeles County Superior Court, et al., Los Angeles County Superior Court, Case No. 23STCP03579.
REGULAR CITY COUNCIL MEETING – 6:30 p.m. – The Regular Meeting was called to order at 6:31 p.m.
Mayor Hepburn read the rules of decorum.
PLEDGE OF ALLEGIANCE by Michael Vivelo SR.; Navy (E-3)
Council Member Kashifalghita, on behalf of the City Council, presented Michael Vivelo SR.; Navy (E-3) a Pride of La Verne Certificate of Recognition thanking him for his service to our country.
P a g e 2 | 6
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Steven Frank Johnson, Council Member Rick Crosby, Mayor Pro Tem Wendy Lau, and Mayor Tim Hepburn.
Council Members present: Hepburn, Lau, Crosby, Johnson, and Kashifalghita.
Absent: None
Advisory Staff Present: City Manager Ken Domer, Assistant City Manager JR Ranells, and City Attorney Kimberly Hall Barlow (via Zoom).
3. EXTRAORDINARY BUSINESS
Council Member Swearing-in Ceremony and City Council Reorganization Council Member Rick Crosby and Council Member Wendy Lau were appointed to four-year terms on the City Council via Resolution No. 23-88 on December 18, 2023, due to no other persons filing for candidacy for Districts 2 and 5 within the established nomination period. Following, the City Council shall reorganize by selecting a Mayor and Mayor Pro Tem.
Recommendation: That the City Council swear in the following persons for a four-year term beginning April 1, 2024:
•Rick Crosby, Council Member, Second District
•Wendy Lau, Council Member, Fifth District
Deputy City Clerk Debra Fritz administered the oath of office to Wendy Lau, Council Member, Fifth District and Rick Crosby, Council Member, Second District.
Council Comments: Council Member Lau thanked her family and friends for their support during the last four years, she thanked the residents for being engaged and sharing their thoughts and spending time with the council and on other committees. She is grateful for her colleagues and is looking forward to another four years.
Council Member Crosby thanked the residents of La Verne for their faith in him. He thanked his wife and daughters for their support. He appreciates his parents and extended family for coming out and lending their support. He also thanked the residents that were there for their support. He thanked his fellow council members and is looking forward to the next four years. April is autism month, and he really appreciates the support.
Mayor Hepburn called for public comment. The following commented on this matter:
Jamie Riley on behalf of San Dimas Mayor Sal Medina read a congratulatory letter.
Following Ceremonies for Swearing-in Council Members, the City Council shall reorganize by selecting a Mayor and then a Mayor Pro Tem, until such time as the next reorganization.
City Manager Ken Domer, acting as the City Clerk, explained the process for the annual rotation of Mayor and Mayor Pro Tem.
Mayor Hepburn called for public comment. The following commented: Danita Beauchamp.
Council Member Kashifalghita nominated Mayor Hepburn as Mayor for the next year, it was seconded by Mayor Pro Tem Lau.
P a g e 3 | 6
No other nominations were received. Nominations were closed. The nomination was approved by a roll call vote of 5-0.
Moving to the Mayor Pro Tem nomination. Mayor Hepburn called for public comment:
there was none.
Council Member Kashifalghita nominated Council Member Johnson for Mayor Pro Tem, the nomination was seconded by Council Member Crosby.
Council Member Johnson commented on his years of service on the council and was willing to defer the nomination to Council Member Kashifalghita.
Council Member Kashifalghita declined the nomination due to his current work schedule and workload.
No other nominations were received. Nominations were closed. The nomination was approved by a roll call vote of 5-0.
Mayor Hepburn called for a brief recess for pictures and celebratory snacks. The seating order and name plates were changed at this time to reflect the new Mayor Pro Tem.
The regular meeting resumed at 7:05 p.m.
PRESENTATIONS – Fire Explorers Program.
Fire and EMS career exploring is a hands-on program open to young men and women from the 6th grade to 20 years old with an interest in learning more about careers in the field of fire or emergency medical services (EMS) exploring exists to teach important life and career skills to young people from all backgrounds through immersive career experiences and mentorship provided by members of the La Verne Fire Department. The department’s explorer advisors work to mentor and coach young people to develop character, leadership and life skills that can be used both today and in their future careers.
City Manager Domer called forward Fire Chief Nigg.
Chief Nigg gave a gave a brief overview of the history of the Explorer Program the program has been relaunched and is an excellent approach to developing the next generation of firefighters. He expressed words of encouragement to the current class and introduced the fire staff in charge of the Explorer program, Firefighter Kenneth Villasenor who also expressed words of encouragement to the current Explore Class. LV Firefighter Association President Andy Glaze announced the LV Fire Association is working on a scholarship for the fire academy. Each of the twelve class members introduced themselves one by one. Chief Nigg thanked Council for the opportunity to present the class at the Council meeting.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
Announcements were received from: Sherry Best, La Verne Historical Society President regarding upcoming activities. Yvonne Gallegos, Vice Chair of the CASI Committee announced the upcoming CASI meeting and time.
P a g e 4 | 6
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.) It was moved by Crosby, seconded by Kashifalghita, and unanimously approved by a vote of 5-0 to approve the Consent Calendar items.
3. CITY COUNCIL MINUTES of the regular City Council meeting of March 18, 2024.
RECOMMENDATION: That the City Council approve the minutes. Approved
4. REGISTER OF AUDITED DEMANDS for the following dates and amounts:
$1,954,916.30 dated March 13, 2024
$448,031.46 dated March 20, 2024
RECOMMENDATION: That the City Council approve the Register of Audited Demands.
Approved
5. Award of Contract for FY 23-24 CDBG Curb Ramp Improvements Project - This action will award a construction contract to Woodland's General Contracting LLC in the amount of $51,609.54 for the Hayes Dr. and King St. et al. Community Development Block Grant (CDBG) Curb Ramp Improvements Project. The project will be funded by CDBG funds within FY 23-24 Adopted Budget for the removal of existing curb ramps and replacement with accessible curb ramps meeting current standards.
Recommendation: That the City Council:
1. Determine this project is categorically exempt from the California Environmental Quality Act, Section 15301 – Existing Facilities, and the City of La Verne environmental guidelines and affirms the State’s determination of a Categorical Exclusion under NEPA, 23 CFR 771.117(c): activity (c)(4);
2. Award a public works construction contract to Woodland's General Contracting LLC, the lowest, most responsible bidder, in the amount of $51,609.54 for the Hayes Dr. and King St. et al. CDBG Curb Ramp Improvement Project (Proj. No.
PK2403);
3. Authorize staff to issue change orders not exceeding 10% of the construction budget for a total possible cost of $56,770.49; and
4. Authorize an appropriation of $56,770.49 from available CDBG funds within the FY 23-24 Adopted Budget to the Hayes Dr. and King St. Et al. Community Development Block Grant Curb Ramp Improvements
All items listed above were Approved.
6. 2023 Housing Element Annual Progress Report (APR) - The City is required to prepare an Annual Progress Report on the status and progress in implementing the Housing Element of the General Plan. This report is required to be presented to the City Council as an informational item to update the City Council on the previous year’s Housing Element status.
Recommendation: That the City Council receive and file the Housing Element Annual Progress Report for 2023. Approved
7. Adoption of Ordinance No. 24-1126 - Military Equipment Policy (AB481) - Under Assembly Bill 481 ("AB 481") the City Council is required to annually renew the Police Department’s Military Equipment Use Policy and Inventory through adoption of an ordinance.
Recommendation: That the City Council approve a motion to waive further readings and adopt
P a g e 5 | 6
Ordinance No. 24-1126, “AN UNCODIFIED ORDINANCE OF THE CITY OF LA VERNE, CALIFORNIA AMENDING CHAPTER 10 (“MILITARY EQUIPMENT POLICY”) OF TITLE 9, SECTION 10.4.010 OF THE LA VERNE MUNICIPAL CODE GOVERNING THE USE OF
MILITARY EQUIPMENT BY THE DEPARTMENT AND APPROVING THE UPDATED MILITARY EQUIPMENT POLICY 709”. Approved
OTHER MATTERS
8. 2023-24 MID-YEAR BUDGET UPDATE - The 2023-24 Budget was approved by the City Council on June 19, 2023. Based on economic changes and organizational challenges that have occurred since then, the Finance Division is providing a mid-year financial update report for the 2023-24 fiscal year. Updated estimates have resulted in an expenditure increase of $610,588 in the General Fund balanced by an increase of $610,588 of revenue or transfers for a zero net impact to the General Fund.
Recommendation: That the City Council approve resolution 24-XX titled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2023-24 ADOPTED BUDGET TO ADJUST FOR THE MID YEAR ECONOMIC CHANGES."
City Manager Domer called forward Finance Director Christy Lopez. Finance Director Lopez gave an in-depth overview of the current fiscal year budget. Including an explanation of the general fund overage figures, and general fund estimated revenues.
Mayor Hepburn called for public comment: The following individual commented, Danita Beauchamp.
Finance Director Lopez clarified how the reporting system on various reports from outside entities applies to La Verne.
City Manager Domer explained the current level of involvement each department has regarding the budget, and the process which has changed in the last couple of years, everyone involved is much more knowledgeable of the process and what it entails.
Mayor Hepburn applauded the efforts of all departments and staff working together on the budget and seeking grant monies, and feels we are better situated to handle any possible issue. Our own Police and Fire Department are important to our community and the safety of our residents.
Council Member Crosby thanked Finance Director Lopez and her team and expressed concern about reserves and the commitment previously made to build our Fire Department, based on their requests, which we have done, we know we need to also make sure our Police Department receive all they need. Our first responders should always have what they need.
Council Member Kashifalghita thanked Public Works for all their hard work during the recent rainstorms and thanked the Police and Fire Departments for their continued efforts to keep us safe.
Council Member Lau also thanked Finance Director Lopez for the report and thanked the department heads and City Manager Domer for the transparency. Everyone is looking for better ways to tighten their belts and looking for additional funding, and working with the constant balancing of personnel versus services and felt a study session would be beneficial.
P a g e 6 | 6
Mayor Pro Tem Johnson also expressed appreciation for all the Finance Department does and all the departments and thanked the City Manager.
Mayor Hepburn commended the Finance Department, City Manager Domer and all departments for the hard work and collaboration.
It was moved by Kashifalghita and seconded by Johnson and unanimously approved 5-0.
PUBLIC COMMENT
(Below are only partial public comments, please visit the City’s website to view the archived Council meeting.)
Mayor Hepburn called for public comments: The following attendees provided comments to the Council: Gary Hunter, Danita Beauchamp, Sherry Best.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Mayor Hepburn called for Council comments:
Mayor Pro Tem Johnson announced the date for the Department of Insurance to appear before the Council will be May 6th and a discussion on the FAIR Plan will take place at the same meeting. Recycling event will be happening at Bonita High School this weekend.
Council Member Lau gave a list of upcoming items: the CASI meeting is tomorrow, also the Active Transportation meeting will be Tuesday, April 9 th, and the Cool Cruise and Community Yard Sale are this weekend on April 6 th. She attended the House of Ruth grand opening this weekend, it was well attended. The Fair is a month away.
Council Member Crosby appreciates the new fire explorer program and the number of participants, and the fire department for this program. April is Autism Month; he highlighted a wonderful program Autistic Spectrum Athletics it’s a sports program for ages 5-18. He also appreciates the staff as they continue to work while the construction goes on around them. Cool Cruise this Saturday.
Council Member Kashifalghita hopes all had a wonderful Easter holiday. April 5th the Pizza and Stuff ribbon cutting, the Ricciolo Salon on April 12th at 2 p.m. and April 18th swearing in ceremony for Police Chief. The Fair is also coming soon.
Mayor Hepburn congratulated Council Member Crosby and Council Member Lau for another four years on the Council, the public support their hard work and he also congratulated Mayor Pro Tem Johnson.
The meeting was adjourned at 8:21 p.m.
Respectfully submitted,
Debra Fritz
Deputy City Clerk
CITY OF LA VERNE
R.EGISTER OF AUDITED DEMANDS
3/28t2024
Fv 2023-24
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH T}IE CITY'S PT]RCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY T}IE FTNANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SI.]MMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTT{ER THAN PAYROLL AND RELATED BENEFITS,
AMOUNT ISSUEDTO DESCRIPTION
l.
2. 3.
4. 5.
6. 7.
8. 9.
10. I 19,082.s0
I 17,100.50
39,792.64
36,439.42
34,652.65
34,374.33
2t,9t3.25
2t,793.96
l7 ,453.63
I 6,888.96
CALIFORNIA WATERS DEVELOPMENT. INC,
STRATEGIC CONTRACTING SERVICES
GREENSCAPE MAINTENANCE SERVICES INC
DAVID WILSON'S VILLA FORD
CITY OF COVINA
DEPARTMENT OF T{EALTH CARE SERVICES
PRECISION CONCRETE CUTTING
WEST COAST ARBORISTS INC
ATKINSON,ANDELSON,LOYA,RUUD & ROMO
APOLLO WOOD RECOVERY, INC
OTHERDEMANDS
LAS FLORES PARK AQUATIC CENTER WORK PER PO# 36896
PAYROLL 03/03i2024 - 03^6t24 (L.A. CLEAR)
MARCH 2024 LANDSCAPE MAINTENANCE
FORD 2023 FI5O SINCLE CAB
LAW ENFORMANCE SERVICES NOVEMBER 2023 . FEBRUARY 2024
MANAGED CAPF/FEE FOR SERVICES - 2ND PAYMENT
SIDEWALL REPAIRS LA VERNE GRID 5
TREE MAINTEN AIICE, OI I 16124-02N9 /24
LEGAL SERVICES TT,F.U 02129 /24
MI.'LCH TO MEET SBI383 COMPLIANCE FOR PARKS
27t 790.01
$ 731,281.85
DEMANDS OF $19,956.5I WERE PAID ON BETIALF OF LA]MPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.
DEMANDS OF $968,739.13 WERE PAID FORPAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.
IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I TIEREBY CERTIFY T}IAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.
CHRISTY LOPEZ, MPA
FINANCE DIRECTOR
Page I of 4
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO AMOLTNT ISSUED TO
FY 2023-24
3128t2024
I 68405
I 68406
168407
I 68408
I 68409
168410
t6841 I
168412
r684r3
168414
t68415
168416
t684t7
168418
1684t9
l 68420
t6842t
168422
168423
168424
16842s
168426
168427
I 68428
168429
1 68430
1 6843 I
168432
1 68433
168434
I 68435
r 68436
168437
l 68438
I 68439
I 68440
168441
168442
168443
168444
1 68445
168446
168447
I 68448
168449
I 68450
I 6845 I
168452
l 68453
l 68454
l 68455
l 68456
168457
I 68458
I 68459
I 68460
I 6846 I
168462
l 68463
1 68464
I 68465
I 68466
39.64 4,350.00
I 6,888.96
450.00
17,453.63
175.00
350.00
900.00
852.50
I 19,082.50
9,655.31
458.65
34,652.65
4,290.00
840.00
42,45
t 50.00
202.10
3,033.57
16,439.42
188.00
7,590.00
37.53 525.34
341.36
390.00
700.00
500.00
1,853.87
293.08
65.00 13,970.25
58.82 175.32
30.00 104.00
r 87.98
42.00 10 41
1,639.90
4,056.62
I 75.00
t3.896.47
100.00
82.80 7 53.17
371.29
21,913.25
2,049.28
210.00
4.249.00
2,816.20
445.00
59.00 5,371.81
1 40.87
487.45
4,145. l 0
241.55
l0t 5l
40.00 12,000.00
AMBER STEEL COMPANY
AMERICAN TANK TESTING
APOLLO WOOD RECOVERY, INC
ARROW, JASON
ATKINSON,ANDELSON,LOYA,RUTID & ROMO
BRANDI NESTOR
BRIANNE JAYNES
BSAFE PLAYGROUND INSPECTION SERVCES
CALTFORNIA PEST MANAGEMENT,INC.
CALIFORMA WATERS DEVELOPMENT, INC.
CDCE
CHARTER COMMLTNICATIONS
CITY OF COVINA
CITY OF MONROVIA
CIVILTEC ENGINEERING, INC.
CLEANTECH ENVIRONMENTAL INC
CLEARS,INC.
COLLEY FORD
CPAC,INC.
DAVID WILSON'S VILLA FORD
EDEL TAYLOR
EMF FIRE SOLLNIONS
EWING IRRIGATION PRODUCTS
FACTORY MOTOR PARTS
FORD OF UPLAND, LLC
FRESHMOBILECA LLC
GMT
GUILLERMO MARTINEZ
HINDERLITER, DE LLAMAS & ASSOCIATES
HOLLIDAY ROCK CO.
IAPE
INLAND VALLEY HUMANE SOCIETY
INMARK
YWCA SAN GABRIEL VALLEY
IRENE ACEDO
JERI TORRES
KEYSTONE UNIFORM DEPOT
KYOCERA DOCUMENT SOLUTIONS WEST
LASER LINK
LIFE-ASSIST
LINE GEAR
LORELLE MITCHELL
LOS ANGELES COUNTY PUBLIC WORKS
MARY LOU ASCENCION
METRO HONDA
OES OFFICE FURNITURE
POWERS ELECTRIC PRODUCTS CO.
PRECISION CONCRETE CUTTNG
PRISTINE UN]FORMS
RASHAD MOARREF
RUVALCABA, BERMCE
SANDERS LOCK & KEY
SANDERS TOWING,INC.
SANDOVAL, MICHAEL
SCHWALM GENERATION, INC.
SEQUOIA FINANCIAL SERVICES
THE SHERWIN-WILLIAMS CO.
SIERRA PACIFIC ELEC, CONTRACTING
SITEONE LANDSCAPE SUPPLY, LLC
SOUTHERN CALIFORNIA EDISON
PEREZ, TAYDE
TRI CITY MENTAL HEALTH
Page2of 4
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO AMOUNT ISSUED TO
FY 2023-24
3t28t2024
168467
I 68468
168469
168470
168471
168472
168473
168474
168475
168476
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
BANKDRAW
731,281.85
968,739,13
r 9,956.s 1
Total Demands @
187.84
12,300.00
200.00
672.02
135.00
400.00
l5
4526
ll78.l5
500.00
1,912.87
44t.49
7s3.26
1,650.00
135.00
164.04
417.21
6,701.57
164.04
34,374.33
I,179.97
239.76
39,792.64
2,348.9s
607.52
8,378.80
661.45
990.00
170.00
12,994.2s
2,099.16
963.62
197.74
2t,793.96
2;707.50
10,166.6'l
8,937.50
5,613.50
13,907.08
5,355.00
I 1,000.00
14,326,97
r 6,852.33
1 17,100.50
12,748.55
TRILOGY MEDWASTE WEST, LLC
UCLA CENTER FOR PREHOSPITAL CARE
LTNIVERSITY OF LA VERNE
VERIZON WIRELESS
VIGGERS, DEBBIE
VILLASENOR, KENNY
WAGEWORKS,INC.
WATERTALENT LLC
WAXIE SANITARY SUPPLY
YU.TING LIN
ALL STAR FIRE EQUIPMENT INC
AMAZON CAPITAL SRVC - FIRE
AMAZON CAPITAL SRVC - LVPD
ARAGON, RICHARD
BEE REMOVERS
BIEDERMANN, REBEKAH
COLLEGTATE PRESS
COMMERCIAL DOOR COMPANY INC
CORDERO, JASLYN
DEPARTMENT OF HEALTH CARE SERVICES
DETROIT AUTO BODY INC
GRAINGER
GREENSCAPE MAINTENANCE SERVICES INC
HI-WAY SAFETY INC
INTERSTATE BATTERY INLAND VALLEY
KRONOS INCORPORATED
L.N, CURTIS AND SONS
LA VERNE POLICE OFFICERS ASSOC.
LIBERT CASSIDY WHITMORE
RKA CONSULTING GROUP
SKYLINE SAFETY AND SUPPLY
TIFCO INDUSTRIES, TNC.
ULINE
WEST COAST ARBORISTS INC
WILLDAN FINANCIAL SERVICES
CORDRAY ENTERPRISES LLC
DEROIAN VENTURES LLC
GROTIND SERO TECHNOLOGIES LLC
LIBERTY COASTAL LLC
MARLYN PACHECO LLC
MICHAEL W. TYNES
OWSLEY ENTERPRISES, LLC
ROCER BASS
STRATEGIC CONTRACTINC SERVICES
SO CAL GAS CO
Total Payroll and Employee Benefit Palments
Total LAIMPACT Demands
Payroll and Employee Benefit Payments:
I 6848 I
168482
1 68483
EFT
EFT
EFT
Bank Draw
Bank Draw
Bank Draw
5t0 00
350.00
4.00 3,087.00
2,380.60
2,444.73
583,995.05
l r 2,010.63
37,698.80
CITY OF LAVERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754
LINITED WAY CAMPAIGN
LA VERNE FIRE ASSOCIATION
LA VERNE POLICE ASSOCIATION
CHARLES SCHWAB BANK
PAYROLL 2125-3/09124
UNITED STATES TREASURY
STATE OF CALIFORNIA
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO. AMOI.INT ISSUED TO
Fv 2023-24
3t2812024
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Total
I,297.30
184,01 1.66
27,940.97
6,399.31
6,609.08
STATE DISBURSEMENT BDOOOs689
STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC-457
EMPOWER TRUST COMPANY, LLC.ROTH
EMPOWER TRUST COMPANY, LLC.4O1A
968,739.13
LAIMPACT Law Enforcement Task Force Demands
168478 47 .OO CBE LOS ANGELES
168479 5,475.93 CITY OF PASADENA
EFT I2,32O,OO EMORCEMENT AVIATION SERVICES INC
MULTIPLE LAI ENFORCEMENT OPERATIONS
Total 19,956.5 I
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
4t3t2024
FY 2023-24
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING,ryUNDING POLICY AND HAVE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.
AMOUNT ISSUED TO DESCRIPTION
l.
2. 3.
4. 5.
6. 7.
8. 9.
10. 536,530.03
32,000.00
25,000.00
24,276.41
I 2,899.60
9.989.42
9,000.00
7,93 8.60
7.524.15
4.888.00
79,390.77
WASTE MANAGEMENT
UNIVERSITY OF LA VERNE
MEzuDIAN RAPID DEFENSE GROUP LLC
HIGHER GROL'ND, INC,
CNICPLUS, LLC
GOVCONNECTION, INC,
JONES & MAYER
SOUTHLAND MECHANICAL, INC.
LIEBERT CASSIDY WHITMORE
RSCCD/SANTA ANA COLLEGE
OTHER DEMANDS
SERVICE FOR FEBRUARY AND MARCH 2024
INSTALLMENT 2 OF 2
FINAL 50% PAYMENT PO# 34759 ARC}TER RAPID GATE SYSTEM
NEXTGEN CAPTURE 9I I HARDWARE & RING CENTRAL NTEGRATION RENEWAL FEE 6t29t24TO 612812025
FIREWALL SOFTWARE MAINTENANCE (LA CLEAR)
APRIL 2024 RETAINER
REPAIR SERVICES AT CITY HALL
SERVICES THRU 2129124
WELLNESS CLASS REGISTRATION
$ 749.415. l 8
DEMANDS OF $21,666.64 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.
IN
CHRISTY
FINANCE DIRECTOR
GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED Page I of3
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS. EXHIBIT A
CHECK NO. AMOI.'NT ISSUED TO
FY 2023-24
4t312024
1 68484
I 68485
I 68486
l 68488
I 68489
1 68490
168491
168492
l 68493
168494
I 68495
168497
I 68499
1 68500
l 6850 I
I 68502
I 68504
I 68505
I 68507
I 68s08
I 68509
1685t0
l685 l l
168512
168513
r68516
r685t7
168518
168519
r 68520
I 6852 I
168522
l 68523
I 68525
r 68526
168527
I 68528
r 68529
I 68530
I 6853 I
I 68532
I 68533
I 68534
l 68535
1 68536
1 68537
l 68539
I 68540
1 6854 I
168542
I 68544
1 68545
I 68546
t68547
I 68548
I 68549
l 68550
16855 I
I 68552
1 68553
1 68554
l 68555
275.77
74.81 3,293.00
415.85
2,685.00
4.8 I
124.99
3s6. r 6
100.00
247.40
1,984.77
395.05
240.34
15.86 2s8.89
182.83
1,555. r 4
64.00 1,970.00
24,276.41
309.92
2,058. l l
2,002.43
107.16
9,000.00
2t7.t2
59.07 4,013.00
4,114.82
1,612.02
83.1 3
100.00
856.53
280.00
25,000.00
348.38
985.51
551.74
329.65
22.03 I,l4l .00
I 18.74
405.00
4,333.35
4,888.00
168.66
4,340.00
175.00
700.00
s9.29
7,938.60
57.36 980 42
336.00
t,666.67
4,100.00
32,000.00
510.31
80.00 88.50
71.18 3,388.62
ACTION AWARDS,INC.
ALBERTSONS/SAFEWAY
ALLIANT INSURANCE SERVICES, INC.
AT&T
BARBOZA & ASSOCIATES, A LAW CORP.
C&ELUMBERCOMPANY
CHARTER COMMLINICATIONS
CHARTER COMMTINICATIONS
CHRISTOPHER BURAU
COLLEY FORD
CPAC,INC.
DANIELS TIRE SERVICE
EAN SERVICES, LLC.
EWINC IRRIGATION PRODUCTS
FACTORY MOTOR PARTS
FORD OF UPLAND, LLC
FRONTIER COM}dI-INICATIONS
GAIL RUSSELL
GLAAC.BSA
HIGHER GROI.,rND,INC.
HIRSCH PIPE AND SUPPLY
HOULE, PETER
INLAND EMPIRE STAGES, LTD,
INNOVATION AND TECHNOLOGY DEPT.
JONES & MAYER
LA VERNE PETTY CASH
LESLIE'S POOLMART, INC.
LIBERTY MFG., INC.
LIFE.ASSIST
LINE GEAR
LOPEZ, DEBORAH
LORELLE MITCHELL
LOWE'S
MARY DUGGAN
MERIDIAN RAPID DEFENSE GROUP LLC
MICHELLE CORTEZ
PACIFIC PRODUCTS AND SERVICES,LLC
PARKHOUSE TIRE, INC.
PITNEY BOWES GLOBAL FINANCIAL
POOL CHLOR
PREMIER FAMILY MEDICINE ASSOCIATES
RAC}IAS INC. DBA CT{IJZE FITNESS
RICHARD NIXON PRESIDENTIAL LIBRARY
RINCCENTRAL INC.
RSCCD/SANTA ANA COLLEGE
INTERSTATE BILLING SERVICE INC
SAN GABRIEL VALLEY PUBLIC SAFETY
SARA POPE
SCMAF.SAN GABRIEL VALLEY
SMART & FINAL IRIS CO.
SOUTHLAND MECHANICAL, INC.
STAPLES
T.MOBILE
TRANSI,JNION RISK & ALTERNATIVE DATA
U.S. POSTMASTER
UCLA CENTER FOR PREHOSPITAL CARE
LTNIVERSITY OF LA VERNE
URBAN RESTORATION GROUP
VALERIE E. FRANKLIN -Y ALDEZ
VERZON WIRELESS
WALTERS WHOLESALE ELECTRIC CO.
WAXIE SANITARY SUPPLY
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO. AMOI.INT ISSUED TO
FY 2023-24
413t2024
I 68556
I 68557
I 68558
r 68559
I 68560
I 6856 I
I 68562
l 68563
1 68564
r 68565
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
2,533.40
491.97
349.99
849.51
423.33
172.50
9,989.42
2,527.51
589. I 1
1,544.01
546.93
92.4s
2,231.07
240.86
12,899.60
1,174.58
I,200.00
68.86 1,795.00
7I0 00
7,524.15
4,500.00
2,312.50
s36,530.03
749,415.18
21,665.64 Total LAIMPACT Demands
WELLS FARCO VENDOR FINANCIAL SVCS
B&H PHOTO VIDEO
CHARTER COMMUNICATIONS
CRYE PRECISION LLC
DIGITAL SOLUTIONS LLC
GARCIA, DAVID
GOVCONNECTION, INC.
MASERGY CLOUD COMMUNICATIONS, INC
ODP BUSINESS SOLUTIONS, LLC
VERIZON WIRELESS
ALL STAR FIRE EQUIPMENT INC,
AMAZON CAPITAL SRVC FIRE
AMAZON CAPITAL SRVC. LVPD
CARDER, ROBIN
CIVICPLUS, LLC
DETROIT AUTO BODY INC.
FORENSIC NURSE SPECIALISTS INC.
GARCIA, SHANTELLE
GRANICUS LLC
LAW ENFORCEMENT MEDICAL SERVICES
LIEBERT CASSIDY WHITMORE
SHUSTER ADVISORY GROUP LLC
STEVE A FILARSKY, ATTORNEY AT LAW
WASTE MANAGEMENT
Total Demands 771,080.82
LAIMPACT Law Enforcement Task Force Demands
I 68566
l 68567
EFT
MULTIPLE
Total
r 98.56
299.00
21,168.08
T-MOBILE
TRANSLTNION RISK & ALTERNATIVE DATA
ENFORCEMENT AVIATION SERVICES, INC.
LAI ENFORCEMENT OPERATIONS
2t .665.64
LAIMPACT demands are paid from federal asset lorfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.
City of La Verne,City Council
Agenda Report
DATE: April 15, 2024
TO: Honorable Mayor and City Council
FROM: Eric Scherer, Community Development Director
SUBJECT: APPROVAL OF WILLDAN ENGINEERING PROFESSIONAL SERVICES AGREEMENT TO FINALIZE ARPA FUNDED HOUSING REHABILITATION PROGRAM.
SUMMARY
The Professional Services Agreement with Willdan Engineering for the Housing Rehabilitation Grant Program has expired. To finalize current applicants, a new agreement is proposed, refining the program and notifying persons on the waiting list of the termination of the program.
RECOMMENDATION
That the City Council approve a new agreement with Willdan Engineering to finalize the ARPA funded Housing Rehabilitation Program and direct Staff to notify persons on the interest list that the program has ceased.
DISCUSSION
On May 2, 2022, the City Council approved the use of $500,000 from the American Rescue Plan Act (ARPA) to fund the Housing Rehabilitation Program previously approved in 2019. The City Council approved an agreement with Willdan Engineering to design and administer the program. The ARPA funds were allocated to this program to help improve the quality of life of qualifying City of La Verne residents by assisting with emergency health and safety repairs, correction of code violations, and/or general property improvements necessary to make homes safe and attractive. The total program budget approved was $500,000, which included the consultant costs to administer the program, not to exceed 20% of the grants provided, up to a maximum of $100,000. Applicants were able to apply for grants up to $10,000 for single-family homes and $6,000 for mobile homes.
The program began in May 2022, when interested homeowners could submit a pre-qualification/interest form. A total of 64 forms were collected, date stamped, and placed in first come, first served order. The form explicitly stated that the City could not guarantee if or when assistance could be provided. Soon after, Willdan began contacting the first group of applicants to qualify them for the grant. Since then, a total number of 8 applicants have completed their repair work and received grants totaling $62,782. Of the remaining applications, 10 were withdrawn, and 9 applications were disqualified. There are currently 4 projects under construction and 9 are in the application/paperwork phase working with Willdan to be qualified for the program. At this time 24 applicants remain on the waiting list.
Housing rehabilitation programs have increasingly become more difficult to administer and complete due to many factors, including escalating costs for labor and equipment and low funding levels not addressing the need of the household. For example, a $10,000 grant for a single family roof project may not even cover half the cost of a residential re-roof. This then complicates what type of work can be accomplished and creates timing issues if the homeowner has to provide matching funds. While the intent of program was good, the realistic ability to complete actual projects is shown in the number of completed projects (8) to date. The chart below illustrates the total maximum amount of funding that may be spent on the
Approval of Willdan Engineering Professional Services Agreement to Finalize ARPA Funded Housing Rehabilitation Program., Page 2
Housing Rehabilitation Program, leaving at least $304,274 to be allocated elsewhere.
8 Completed: $62,782
4 Under Construction: $26,323
9 Qualification Process: $74,000 max
$163,105
Willdan 20% $32,621 max
Total: $195,726 max
Due to the delays in the program, the realistic ability to complete more projects, and deadlines in which to expend the funding, Staff is proposing the City Council enter into a new PSA with Willdan to finish the program and close it by October 2024. This includes the closure of all remaining active applications (13), with a two-week period provided for the submission of any outstanding paperwork by applicants currently in the review process. Applicants who fail to submit the required paperwork within this time frame will have their applications denied.
Additionally, applicants on the waiting list will be notified that the program has ended, and they will not be eligible for the housing rehabilitation grant. It is expected that Willdan will inform the 9 remaining applicants whose applications are currently under review that they have until Tuesday, April 30, 2024, to submit any outstanding paperwork required for their applications.
This notification should clearly state the deadline for submission and the consequences of failing to meet the deadline, including denial of their application. If any of the applicants fail to submit the required paperwork within the stipulated two-week period, their applications will be denied. Willdan shall promptly notify these applicants of the denial of their applications.
The City will inform the remaining 24 applicants on the waiting list that the housing rehabilitation grant program has ended. The notification will express appreciation for their interest and provide them other available resources or programs for housing assistance.
FISCAL ANALYSIS
The estimated un-expended ARPA funds of $304,274 will be brought back to the Council at a later date for re-allocation.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved the proposed Professional Services Agreement.
ATTACHMENTS
1. Willdan New Contract PSA 04-15-2024
2. Scope of Services - Willdan Housing Rehab
Report Prepared By:
Candice Bowcock, Principal Planner
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement, entered into this 15th day of April 2024 (the "Execution Date"), by and between the CITY OF LA VERNE, a municipal corporation ("City"), and Willdan Engineering ("Consultant"), is made with reference to the following:
RECITALS:
A. The City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California.
B. The Consultant is qualified to do business, and is doing business, in the State of California.
Consultant represents it has the background, knowledge, experience and expertise necessary to provide the services set forth in this Agreement.
C. The City and Consultant previously entered into an agreement dated May 2, 2022, to perform services related to housing rehabilitation and desire to enter into an new agreement for the Consultant to provide professional services to the City as set forth herein, upon the terms and conditions set forth below.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
AGREEMENT
SECTION I. TERM.
This Agreement shall commence on the Execution Date, and shall terminate upon the completion of the services required by this Agreement, or the _16th day of October 2024, whichever is earlier, unless terminated earlier as set forth herein.
SECTION 2. SERVICES TO BE PERFORMED BY CONSULTANT.
Consultant and City previously entered into a contract dated May 2, 2022 to perform all of the services ("Services") that are more fully set forth in Exhibit A, Proposal, attached hereto and incorporated herein. The previous contract expired. The purpose of this Agreement is to allow Consultant to continue to provide Services to be completed in accordance with Exhibit A, attached hereto and incorporated herein.
Consultant shall continue to work with the 9 applicants currently undergoing the qualification process. Consultant shall notify these applicants that they have two weeks to provide any outstanding paperwork to complete their applications, starting on April 16, 2024. This notification should clearly state the deadline for submission and the consequences of failing to meet the deadline, including denial of their an application. Applicants who fail to submit the required paperwork within this time frame will have their applications denied. The Consultant shall promptly notify these applicants of the denial of their applications.
SECTION 3. SERVICES TO BE PERFORMED BY CITY.
City shall perform the following services:
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant – ARPA
Willdan Engineering
A. Make available to Consultant any currently existing documents, data or information pertinent to the Services.
B. Designate a representative authorized to act on behalf of City.
C. Promptly examine and render findings on all documents submitted for staff review by Consultant.
D. Inform in writing, the remaining 24 applicants on the waiting list that the housing rehabilitation grant program has ended, and they will not be receiving the grant.
SECTION 4. COMPENSATION.
Consultant shall be compensated for Services performed pursuant to this Agreement, as detailed in Schedule F of the proposal, in an amount not to exceed 20% of total amount of grants administered.
SECTION 5. NOTICES.
All notices, demands, requests or approvals to be given under this Agreement, shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:
A. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at:
Community Development Department
City of La Verne
3660 D Street
La Verne, California
ATTN: Candice Bowcock, Principal Planner
[email protected]
B. All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at:
Willdan Engineering
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746
ATTN: Salvador Lopez Jr., Director of Planning
[email protected]
SECTION 6. INDEPENDENT PARTIES.
Both parties to this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers of one another. Neither the City nor its officers or employees shall have any control over the conduct of Consultant or any of Consultant's agents, employees, or subconsultants, except as otherwise provided herein.
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant – ARPA
Willdan Engineering
SECTION 7. INTEGRATED CONTACT.
This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modifications of this Agreement will be effective only by written execution signed by both City and Consultant, and approved as to form by the City Attorney.
SECTION 8. INSURANCE.
Prior to commencing work, Consultant shall procure, maintain and pay for insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work or services hereunder by Consultant and Consultant's agents, representatives, employees or subconsultants for the duration of this Agreement. The requirements of insurance are set forth in Exhibit A, Insurance Requirements and Verifications, which is attached hereto and incorporated herein.
SECTION 9. COST OF LITIGATION.
If any legal action is necessary to enforce any provision of this Agreement or for damages by reason of any alleged breach of any provision of this Agreement, the prevailing party shall be entitled to receive from the losing party all reasonable costs, disbursements and expenses, and such amount as the court may adjudge to be reasonable attorney's fees.
SECTION 10. DEFENSE, INDEMNIFICATION AND HOLD HARMLESS.
Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents and employees (collectively hereafter the "City") against any or all loss, damages, liability, claims, suits, costs, expenses, and judgments, whatsoever, including reasonable attorney's fees, arising from the negligent or willful acts, errors or omissions of Consultant or Consultant's officers, agents, employees or subconsultants, in the performance of services, activities or work conducted pursuant to this Agreement.
SECTION 11. PROHIBITION AGAINST TRANSFERS.
Consultant shall not assign, hypothecate, or transfer this Agreement or any interest therein directly or indirectly, by operation of law or otherwise without the prior written consent of City.
Any attempt to do so without the City’s consent shall be null and void, and any assignee, sublessee, hypothecatee or transferee shall acquire no right or interest by reason of such attempted assignment, sublease, hypothecation or transfer.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant or of any general partner or joint venturer or syndicate member of Consultant, if a partnership or joint venture or syndicate exists, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50%) or more of the voting power of the corporation.
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant – ARPA
Willdan Engineering
SECTION 12. PERMITS AND LICENSES.
Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement all required business and professional permits, licenses and certificates.
SECTION 13. WAIVER.
A waiver by either party to this Agreement of any breach of any term, covenant, or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein.
SECTION 14. TERMINATION.
In the event Consultant fails or refuses to perform any of the provisions of this Agreement, and if the default is not cured within a period of five (5) days after receipt by Consultant of City's written notice of default specifying the nature of the default and the steps necessary to cure the default, City may immediately terminate this Agreement by written notice. City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving ten (10) days written notice to Consultant. Upon termination of this Agreement, City shall pay to Consultant compensation earned and unpaid up to the effective date of termination.
SECTION 15. COMPLIANCE WITH LAW.
Consultant shall comply with all laws of the State of California and the United States, and all ordinances, rules and regulations enacted or issued by City. If such ordinances, rules or regulations enacted or issued by the City after the effective date of this Agreement significantly impact Consultant's performance of its obligations under this Agreement, equitable adjustment may be made to the time of performance, the compensation, or both, as appropriate.
SECTION 16. DISCRIMINATION.
Consultant shall not discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age, sexual orientation, marital status, AIDS or disability, and shall comply with the requirements of City, state and federal law.
SECTION 17. NUISANCE.
Consultant shall not maintain, commit, or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement.
SECTION 18. RECORDS.
Consultant shall maintain complete and accurate records with respect to costs, expenses, receipts and other such information required by the City for any services provided where compensation is on the basis of hourly rates, subconsultant costs, and/or other direct costs.
Consultant shall maintain records of service provided in sufficient detail to permit an evaluation of services. All records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Representatives of City or its
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant – ARPA
Willdan Engineering
designees shall be allowed free access to Consultant's books and records, and shall have the right to examine, audit and make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained for a period of three (3) years after receipt of final payment.
SECTION 19. REPORTS.
Each and every final report, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement and delivered to the City shall be the exclusive property of City, including the originals of all notes, memoranda, sketches, letters and documents developed and received by Consultant.
Consultant shall furnish reports concerning the status of services required under this Agreement at City's request. No report, work product, map, record or other document given to or prepared or assembled by Consultant pursuant to this Agreement shall be made available to any individual or organization by Consultant without prior written approval by City. City shall not reuse or make any modifications to the designs, plans and specifications prepared by Consultant without the prior authorization of Consultant. The provisions of this Section shall apply to all materials developed by subconsultants pursuant to this Agreement unless otherwise authorized in writing by City prior to execution of any agreement with said subconsultants.
SECTION 20. STANDARD OF CARE.
Consultant agrees that all services performed hereunder, including services performed by any subconsultant, shall be provided in a manner consistent with that level of care and skill ordinarily exercised by members of Consultant's profession currently practicing in the same locality under similar conditions.
SECTION 21. SUBCONSULTANTS.
Consultant shall be responsible for the quality of all subconsultant work performed pursuant to this Agreement. Consultant may terminate and replace the services of any subconsultant, subject to the prior written approval by the City which shall not be unreasonably withheld or delayed. Every subcontract or agreement of any kind entered into between Consultant and subconsultant (or between any subconsultant and others) shall contain the following provision:
This agreement is consistent with the specified terms and conditions of the Agreement entered into between the City of La Verne and Willdan Engineering on (hereinafter referred to as the “Agreement") including, but not limited to: Section 2, Services to be Performed by Consultant; Section 4, Compensation; and Section 8, Insurance.
SECTION 22. LEGAL AND INSURANCE REQUIREMENTS
A. The CONSULTANT will not assign, transfer, convey or otherwise dispose of its contract or rights, title or interest in or to the same, without prior written consent of the CITY.
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant – ARPA
Willdan Engineering
B. At the time of execution of the contract, the CONSULTANT will be required to carry the following insurance:
1) Commercial General Liability/Umbrella Insurance: The CONSULTANT shall obtain, at its sole cost prior to exercising any right of performing any obligation, a policy or policies of general liability insurance, or certificate of such insurance, satisfactory to the City Attorney, which provides coverage not less than that provided against liability for any and all claims and suits for damages or injuries to persons or property resulting from or arising out of operations. Insurance shall provide coverage for both bodily injury and property damage. Total limits shall be not less than one million dollars ($1,000,000) per occurrence for all coverage and two million dollars ($2,000,000) general aggregate. Said general liability policy and certificate thereof shall name the City of La Verne and its policy shall be primary to any insurance carried by the CITY. 2) Workers' Compensation: The CONSULTANT shall furnish the CITY with an insurance certificate from its Workers’ Compensation insurance carrier, certifying that it carried such insurance in accordance with the requirements of state law, and the policy shall not be cancelled nor the coverage reduced during the term of the contract. 3) Business Auto/Umbrella Liability Insurance: Primary coverage shall be written on ISO Business Auto Coverage from CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than one million dollars ($1,000,000) per accident. Starting and ending dates shall be concurrent. If CONSULTANT owns no autos, a nonowned auto endorsement to the General Liability policy described above is acceptable. 4) Employer's Liability insurance of at least $500,000.
C. Any deductibles or selfinsurance retention must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductible or selfinsurance retention as respects the city, its officers, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.
D. The general liability policy is to contain, or be endorsed to contain, the following provisions:
1) The CITY, its officers, officials, employees, agents and volunteers are to be covered as insured as respects liability arising out of activities performed by or on behalf of the CONSULTANT.
2) For any claims related to the services requested, the contractor’s insurance coverage shall be primary insurance as respects the city, its officers, officials, employees, agents and volunteers. Any insurance or selfinsurance maintained by the city, its officers, officials, employees, agents or volunteers shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
PROFESSIONAL SERVICES AGREEMENT
Housing Rehabilitation Grant – ARPA
Willdan Engineering
3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the city, its officers, officials, employees, agents or volunteers.
4) The CONSULTANT’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this Section shall also contain a provision that no termination, cancellation or change of coverage of insured or additional insured shall be effective until thirty (30) days’ notice thereof has been given in writing to the CITY.
CONSULTANT shall give the CITY prompt and timely notice of any claim made or suit instituted.
E. Insurance is to be placed with insurers with a current AM Best's rating of no less than A: VII, unless otherwise acceptable to the CITY.
F. CONSULTANT shall provide the CITY complete, certified copies of all required insurance policies, including endorsements, affecting the coverage required by these specifications.
SECTION 23. GOVERNING LAW.
This Agreement shall be construed in accordance with and governed by the laws of the State of California.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the day and year first above written.
ATTEST:
_____________________
City:
____________________
Mayor, City of La Verne
Consultant:
____________________
Willdan Engineering
Section A – Letter of Transmittal
February 24, 2022
Submitted via Email to [email protected]
City of La Verne
Community Development Department
3660 D Street
La Verne, CA 91750
Subject: Proposal for Housing Rehabilitation Program
The City of La Verne is seeking a qualified consultant to administer the City's American Rescue Plan Act funds. As part of this administration, the consultant will develop and market a Housing Rehabilitation Program that ad- dresses the City's housing needs, creates a program procedures manual, implements a marketing program utilizing bi-lingual English/Spanish capabilities, and provides onsite program implementation services with effective bi -lin- gual translation capabilities in both English and Spanish. Overall administration services include developing a pro- ject tracking system and new programs as requested, maintaining project files, and preparing monthly status and quarterly performance reports.
Willdan Engineering believes the project team we have assembled is particularly well qualified to assist the City of La Verne with their Housing Rehabilitation Program for the reasons outlined below.
Extensive Grant Management and Administration Experience Willdan assists with overall management of grants, including federally funded programs. Our proposed team members understand the grant cycle process from the proposal stage to the grant/contract close -out. Willdan has administered all aspects of various federally funded programs for municipalities and has operated feder- ally funded residential and/or commercial rehabilitation programs in a number of cities .
Strong Project Management Team
Ms. Jennifer Maria will serve as the ARPA Program Administrator. She will be the primary contact for the City and be responsible for day-to-day management of services provided under the contract. Ms. Maria possesses 15 years of experience at the federal and local level drafting, reviewing, and aligning program policies Federal regulations Ms. Maria is knowledgeable in federally funded program planning.
Full-Service Capabilities
Willdan's team can undertake any conceivable American Rescue Plan Act assignment the City may encounter.
Our team’s past assignments encompass a wide range of tasks involving preparing and reviewing environmen- tal assessments; implementing Federally-funded housing projects; performing labor compliance; developing financial and performance reports; and reviewing, selecting, and monitoring subrecipients and contractors.
Our proposed Housing Rehabilitation Coordinator Mr. Fernando Lopez – in collaboration with Ms. Maria – will as- sist the City with program development and day-to-day operation of and reporting for the Housing Rehabilitation Program. Mr. Lopez has over 25 years of experience administering housing rehabilitation programs throughout Southern California. His expertise and proficiency facilitating rehabilitation program requirements ensures compli- ance, timely expenditures of funds, and fulfillment of the City’s goal to complete and assist the number of house- holds desired for the program.
City of La Verne
Community Development Department
February 24, 2022
Mr. Salvador Lopez Jr., Director of Planning, is authorized to act as the principal/management contact representing Willdan Engineering during contract negotiations, bind the firm to the proposal for a period of 90 days, and exe- cute the agreement. He can be reached by mail at Willdan Engineering, 13191 Crossroads Parkway North, Suite 405, Industry, CA 91746; by office phone at (562) 908-6200 extension 6287; by cell phone at (626) 831-1133; or by email at [email protected].
We look forward to the opportunity of teaming with the City of La Verne and providing the City’s Community De- velopment Department with cost-effective and technically sound housing program services.
Respectfully submitted,
Willdan Engineering
Salvador Lopez Jr.
Director of Planning
Proposal for Housing Rehabilitation Program 1
Section B – Consultant Information
Firm Profile
Willdan Engineering (Willdan), a California
corporation founded in 1964, is a subsidi-
ary of Willdan Group, Inc., a publicly-traded
Delaware corporation. Services are pro-
vided to nationwide clientele through three
firms – Willdan Engineering, Willdan Energy
Solutions, and Willdan Financial Services –
offering a portfolio of diversified strengths.
Willdan infuses a corporate culture of
Customer-First throughout our entire staff-
ing resources and all services provided to
our clients.
Willdan's corporate-wide staffing resources
encompass over 1,500 employees nation-
wide. Our organization enables staff to efficiently communicate project challenges and goals companywide – capi- talizing on Willdan's full resources to deliver the highest quality and most cost -effective services.
Willdan's corporate office is located at 2401 East Katella Avenue, Suite 300, Anaheim, CA 92806, (714) 940 -6300.
Mr. Salvador Lopez Jr., Director of Planning, will serve as Principal-in-Charge and will oversee services provided through our office located at 13191 Crossroads Parkway North, Suite 405, Industry, CA 91746. Mr. Lopez can be reached by office phone at (562) 908-6200 extension 6287; by cell phone at (626) 831-1133; or by email at [email protected].
Financial Strength
Willdan maintains a strong balance sheet with the financial and staffing resources to perform and complete all contractual obligations. We have continued to grow to bet- ter serve our clients by offering a continuously expanding range of municipal services.
Financial information, including information on revenue, earnings, and cash flow, are issued quarterly and can be found at www.willdan.com. There are no pending condi- tions such as bankruptcy, pending litigation, planned office closure, impending merger, etc. that would impede Willdan's ability to complete the City's contract for the Hous- ing Rehabilitation Program.
Throughout our 57-year history, Willdan has served as a full- service, multidisciplinary firm specializing in municipal engi- neering and planning services along with a full complement of support disciplines. Our services and in-house support disci- plines encompass traffic, civil, structural, geotechnical, right- of-way, city, and special district engineering; environmental CEQA/NEPA; urban and regional planning; program/construc- tion management and inspection; plan, study, and report re- view; building safety; drainage and flood control; mapping; and other services such as GIS, utility coordination and reloca- tion, and landscape architecture. With this depth of experi- ence, expertise, knowledge, and resources, Willdan offers comprehensive solutions that are timely, cost effective, and tailored to meet the needs of individual communities.
Housing and Community
Develo pment Expertise
▪ Community Development Block Grant
▪ Home Investment Partnerships
▪ Department of Housing and Urban De-
velopment
▪ State Department of Housing and Com-
munity Development
▪ Housing Rehabilitation
▪ First-Time Homebuyer Assistance
▪ Public Works/Community Facility Pro-
jects
Proposal for Housing Rehabilitation Program 2
Core Capabilities
Willdan's core competencies are in direct alignment with the services required for the City of La Verne's Housing Rehabilitation Program contract.
Housing and Community Development Willdan staff has substantial training and experience providing community development ser- vices to governmental agencies across California. They administer all aspects of the federally funded programs, including operating residential and/or commercial rehabilitation pro- grams. Our staff procures grants and other forms of funding from the Department of Hous- ing and Urban Development and the State Department of Housing and Community Devel- opment for a variety of purposes, including housing rehabilitation, first-time homebuyer as- sistance, and public works/community facility projects. Our staff conducts a wide range of housing studies, including inventories and analyses of potential housing sites, housing con- dition surveys, housing element updates, and affordable housing strategies.
Due to our long-term involvement with housing and community development programs, we offer a thorough understanding of the various funding agencies' program requirements. We developed established, sound practices and standard procedures to maintain a high level of accuracy and productivity. Our community development staff has strong organizational skills and works efficiently to comply with grant program deadlines. They apply sound technical and creative approaches to address grant administration challenges. Our staff regularly at- tends workshops and seminars sponsored by these agencies to remain current with chang- ing regulations and procedures.
Grant Administration
Effective grant administration is essential for successful management and performance of the Federally funded projects. With the release of the Uniform Guidance by the U.S. Office of Management and Budget on December 26, 2013 (codified at 2 CFR Part 200), Willdan under- stands the need to ensure grant operations are efficient, accurate, and transparent. Our staff has developed several assessment tools and templates to assist grantees with implementing and adhering to Federal guidelines and administrative requirements. Willdan's staff is experi- ence with:
▪ Integrated Disbursement Information Sys-
tem and Disaster Recovery Grant Report-
ing System
▪ Financial and performance reporting
through the Consolidated Annual Perfor-
mance Report
▪ Subrecipient monitoring in accordance
with applicable OMB circulars and ena-
bling grant statutes
▪ Annual single audit preparation
▪ Grant proposal coordination and budget
preparation
▪ Technical assistance to provide guidance in
the interpretation of the Code of Federal
Regulations and Circulars, as well as appro-
priate use of federal funds, etc.
▪ Documentation of procedures and training
of staff and subrecipients
▪ Presentation of reports to executives and
council/board members
▪ Coordination with multiple stakeholders in-
cluding City staff, elected officials, and
other consultants to advise funding status
of funding and ensure earmarking require-
ments are met
Labor Compliance
Management & Oversight Willdan has been providing labor compliance services for over 25 years. This experience ena- bles our staff to develop an extremely efficient compliance management system – perfected through continual reviews and updates – that maximizes efficiency, minimizes cost, and pro- vides our clients with a high level of comfort about project progress. In addition, our staff has undergone training to administer projects funded by a variety of state and federal sources, including California Department of Transportation, Federal Highway Administration, Federal Transit Administration, Department of Energy, Environmental Protection Agency, State Water Resources Control Board, and U.S. Department of Housing and Urban Develop- ment. Our staff members are cognizant of the reporting requirements for these agencies and have been thoroughly trained in fraud prevention and detection.
Proposal for Housing Rehabilitation Program 11
Section D – Methodology
Project Understanding
The City is seeking a consulting firm to assist with development of their overall Housing Rehabilitation Program design and administrative processes, marketing plan for program rollout, program implementation, and regulato ry reporting of program progress/accomplishments, amongst other critical processes needed to establish a successful housing program intended to serve the residents of the City of La Verne. Our proposed ARPA Program Administra- tor Ms. Jennifer Maria will work with City staff to administer the City's ARPA-funded program and work closely with City staff to ensure project benchmarks are met in accordance with the agreed-upon project schedule.
Willdan provides federally funded program administration services utilizing a four-prong approach. This approach has been proven successful for clients such as the nearby cities of Azusa, Covina, Chino, La Habra, La Mirada, and Pomona.
Project Approach
An overview of Willdan's project approach is presented below and thorou ghly discusses our successfully applied project management methodologies
Designate Project Team
Our project approach begins with designating a complete project team with all the necessary skillsets to provide the City of La Verne with quality services. Each project management team will be led by a principal representative with full authority to direct operations and commit re- sources. In addition to the principal representative, the management team will include expert staff specializing in the type of service requested. Our array of in-house experts allows Willdan to develop a specialized management team for each requested project. In addition, Willdan’s size gives us the flexibility to undertake large projects and projects on a compressed time schedule. If a project arises that requires immediate or extra attention, Willdan’s flexibility allows tasks to be rapidly delegated to an expanded team of staff members. This ensures the project will receive appropriate attention to detail and be completed as scheduled.
Establish Course of Action
The first task will be to establish a course of action. This task will begin with Ms. Maria coordinat- ing with City of La Verne staff to identify specific project objectives. With these objectives in mind, our experienced professionals will actively identify areas of need and design solutions to address these needs. Our policy of open and often client coordination will ensure the established course of action and will be consistent with the City’s goals.
Proposal for Housing Rehabilitation Program 12
Develop Project Schedule
Once the course of action is established, Willdan will develop a project schedule. Each project schedule will be developed with the City’s project completion date in mind and will include a crit- ical path and measurable milestones to ensure the project completion date is met. All project schedules will be submitted to the City to guarantee consistency with the City’s timeline.
Completing Course of Action
In enacting and completing the course of action, Willdan strives to exceed client expectations for quality of work. Willdan has a history of completing projects on time, within budget, and beyond industry standards. We are committed to providing this level of service to the City. As such, Will- dan will follow-up with the City to gather feedback on the City’s satisfaction with the project, and to identify methods to improve future service.
Methodology
In line with our project approach presented above, Willdan will provide the City of La Verne the appropriate range of services to assist the City with general administration of their ARPA programs and ensure federal compliance and to help create enhanced neighborhoods and a sustainable community. Willdan’s technic al approach for ad- ministering the City’s ARPA-funded programs involve assigning a well-qualified team, under the direction of a sen- ior member of our staff, to provide the services being requested by the City. M s. Maria will take the lead in provid- ing program administration services and report directly to City staff in delivering the desired services. She will be responsible for delegating specific tasks to his team members, as necessary, and monitoring their performance .
Progress Reports
Willdan will provide progress reports on a monthly basis, unless a shorter interval for reporting is requested by the City. These progress reports will include progress on each deliverable as well as an estimated completion date. If any impediments are encountered throughout the implementa- tion process, that data will be included as well. Our team will monitor/tailor progress reports to meet the City’s needs.
Communication Plan
Prior to commencing administrative ARPA program functions, Ms. Maria will meet with City staff to ensure all information pertaining to the City’s goals and objectives are heard and understood.
Thereafter, a clear action plan/timeline will be coordinated with staff to properly reflect comple- tion dates and milestones for all deliverables. Simultaneously, Ms. Maria will develop a strategy to effectively maintain an open channel of communication to furnish up -to-date information per- tinent to the overall administration and oversight of the ARPA programs. Our team will coordi- nate with City staff to determine the best method for data sharing to perform the various as- signed tasks.
Understanding City Operations
It is our goal to become an extension of the City of La Verne's team and take on any tasks or pro- jects that may be required in accordance with federal guidelines. To effectively do so, our team will take the necessary steps to become fully familiarized with City operations as they pertain to overall program administration. Although federal implementation guidelines for federally funded housing programs have some relative consistencies, our team understands compliant implemen- tation of those activities must be tailored to meet the specific needs – as well as internal opera- tions – of the City.
Coordination with the Treasury
Our team will promptly communicate with the City of La Verne's assigned funding representative to acquire up-to-date data and information related to any pending or outstanding items. Our goal is to ensure a positive rapport between the City and the Treasury. Thereafter, a consistent line of communication will be maintained with all necessary stakeholders to demonstrate the
Proposal for Housing Rehabilitation Program 13
City’s commitment to successfully implementing program-related activities. Any communication of consequence that arises will be conveyed to corresponding La Verne staff in a timely manner.
Public Outreach
Clear communication with residents and City stakeholders is essential to the effective administra- tion of a federally funded project. Our team is committed to developing a comprehensive under- standing of the City’s housing and public service needs by becoming knowledgeable of the com- munity’s demographic information, understanding the goals and ambitions of the residents, and identifying key stakeholders.
ARPA Administration
Willdan staff will provide guidance for administering and implementing the City’s ARPA-funded activities, including determining project eligibility; maintaining accurate/complete project files and required program documentation; and monitoring programs to ensure compl iance with all federal, state, and local regulations and procedures. Our team will work with the City’s Financial Department to prepare final drawdown for prior fiscal year projects; collect and report quarterly and year-end accomplishments; and prepare and submit cyclical reporting. If requested by the City, staff reports and presentation materials will be prepared.
Customer Service
Willdan's proposed team members are committed to maintaining the highest quality of service for the City of La Verne and the community at large. Our mission is to actively put forth efforts to develop and nurture positive working relationships with City st aff to foster an esprit de corps among Willdan's team, City staff, and the public. Effective collaboration with City staff is essential to our success in providing the best services to the community.
Task to Be Accomplished
Willdan sees our role as a facilitator providing guidance and assistance through the process of complying with ever-changing codes, standards, regulations, and laws. An in -depth understanding and intricate knowledge of the complexities associated with the administrative and labor compliance processes is essential to exceptional cus- tomer service. Common sense decision-making and technical analysis in interpreting the intent of regulatory guide- lines are significant strengths offered by our proposed team members.
Willdan's general scopes of services presented below describe the tasks to be accomplished for program administration and labor compliance to provide the City with a successful program. M s.
Maria will meet with City staff to discuss the tasks to be accomplished and develop a scope p lan that benefits the City's administrative processes for carrying out the responsibilities of the ARPA- funded Housing Rehabilitation Program and meet reporting requirements for all stakeholders involved, including City staff and applicable involved agencies. Willdan scope tasks will be carried out in conjunction with agreed-upon City staff direction, input, and review.
ARPA Program Administration
As an as-needed general scope, Willdan's staff will:
▪ Meet with City staff to provide status updates
on housing rehabilitation related tasks and
matters requiring immediate attention
▪ Prepare and submit to City quarterly status re-
ports for Housing Rehabilitation Program activi-
ties and accomplishments
▪ Develop timelines for each critical project
benchmark– establishing key dates for review,
accomplishment, and progress monitoring
▪ Review and maintain files for all client files
Proposal for Housing Rehabilitation Program 14
▪ Develop and maintain financial spreadsheets
for all ARPA-funded projects (client files) to in-
clude eligible reimbursement requests,
amounts expended, and balances available
▪ Monitor and maintain all financial records rele-
vant to ARPA-funded project and reconcile rec-
ord discrepancies
▪ Gather and maintain information to prepare
and submit performance reports
▪ Perform project oversight to include on-going
monitoring and closeout review
▪ Establish and maintain operating assignments
in coordination with City staff
▪ Prepare related submissions such activity re-
ports, labor standards reports, etc. as required
by Treasury
▪ Perform liaison functions between City and
program participants as well as funding agency
▪ Prepare program-related documents such as
reports, contracts, agreements, and amend-
ments
▪ Advise City and ensure proper implementation
of program changes
▪ Prepare and submit, as needed, a cost sum-
mary with necessary documentation for up-
coming program year
▪ Conform with mandatory regulatory provisions
concerning use of ARPA funds
▪ Be available at City Hall as necessary to com-
plete all work items
Housing Rehabilitation Program
The Housing Rehabilitation Coordinator will carry out all work items in conjunction with City staff's direction, input, and review. Although the list is not inclusive, additional requirements may be included based upon unforeseeable program changes initiated by the City.
As a general scope, Willdan's staff will:
▪ Provide general information to public regarding
program and maintain application forms, infor-
mation brochures, and program guidelines
▪ Conduct preliminary interviews to determine
owner's eligibility status and desired improve-
ments for dwelling unit
▪ Process applications for Housing Rehabilitation
Program assistance to eligible homeowners uti-
lizing ARPA funds
▪ Obtain required supporting documentation, in-
cluding income verification, value of property,
condition of title, and credit worthiness of ap-
plicant
▪ Conduct property inspections and prepare
work write-ups and cost estimates
▪ Complete applicable program documents relat-
ing to improvement activities, including asbes-
tos and lead-based paint requirements, histori-
cal preservation review, etc.
▪ Prepare specifications and bid documents and
review received bids with homeowner
▪ Approve selected contractor; prepare and exe-
cute documents for home improvement finan-
cial assistance
▪ Obtain contractor clearances from State Con-
tractor's License Board and verify non-inclusion
on Federal Debarred List
▪ Conduct pre-construction meeting with home-
owner and contractor to review proposed work
▪ Conduct progress inspections to ensure work is
proceeding in timely manner and to authorize
and process progress payments
▪ Execute and record Notice of Completion upon
final inspection certifying improvements have
been completed in accordance with contract
requirements
▪ Acquire lien releases from contractor and sub-
contractor(s), obtain homeowner's authoriza-
tion for final payment, and execute closeout of
housing rehabilitation work by ensuring perma-
nent file contains required documentation for
monitoring and audit purposes
▪ Prepare staff reports, correspondence, and/or
monthly progress reports to City
Proposal for Housing Rehabilitation Program 15
Labor Compliance
As a general scope, Willdan's labor compliance specialists will:
▪ Review grant agreement and wage and labor
compliance requirements for construction pro-
jects with project team (City, construction pro-
ject manager)
▪ Prepare various reports for wage and labor
compliance, including – but not limited to –con-
tract and subcontract activity (HUD Form
2516), contracting and enforcement activity
(HUD form 4610), and Section 3 reporting; re-
ports will be delivered to City for review before
reporting deadlines with original, fully-exe-
cuted final reports delivered to City
▪ Meet with City staff and funding agency repre-
sentatives, as necessary, to discuss reporting
requirements and worksite labor component
supervision, including proper documentation of
required paperwork
▪ Provide telephone support and attend meet-
ings as requested by City staff
▪ Provide services for administering, monitoring,
and enforcing labor standards provisions for
ARPA-assisted construction projects, including:
▪ Assist and guide project construction manager
with preparation of wage and labor require-
ments sections for construction bid documents
▪ Determine specific labor standards parameters
applicable for each project
▪ Implement and monitor Equal Employment Op-
portunities and Section 3 Programs
▪ Ensure Federal Labor Standards Provisions
(HUD-4010 form) are incorporated into specifi-
cations and/or contract(s)
▪ Ensure DOL Wage Decision is incorporated into
the specifications and/or contract(s)
▪ Ensure wage determination is current at bid
opening or other appropriate date
▪ Verify contractor's eligibility to contract with fed- eral and state agencies
▪ Conduct meetings to inform contractors of wage
and reporting obligations
▪ Identify and initiate requests for additional work
classifications and wage rates as needed
▪ Conduct employee field interviews to confirm
worker classification and wage rate for project
workforce, including apprentices, conforms with
applicable Wage Decision
▪ Perform continuous and timely monitoring re-
views of CPRs and related submissions for compli-
ance
▪ Notify prime contractor in writing of any labor
discrepancies or suspected violations and define
corrective actions to be taken
▪ Inform prime contractor of responsibility to en-
sure subcontractors make restitution payments or
to make restitution payments on behalf of sub-
contractors
▪ Identify violations and investigate complaints of
underpayment to workers
▪ Submit Labor Standards Violation and 5.7 En-
forcement Reports for complaints involving un-
derpayments to workers
▪ Refer cases for informal review and/or make rec-
ommendations for debarment
▪ Require escrow accounts to ensure payment of
outstanding wages
▪ Dispose of escrow accounts in timely manner in
accordance with federal regulations and Labor
Compliance Guidelines
▪ Maintain labor standards administration and en-
forcement file and document all activities
Estimated Schedule
Willdan staff has substantial training and experience providing a variety of community development services to governmental agencies across California. We have administered all aspects of federally funded housing rehabilita- tion programs for municipalities and are operating federally funded residential and/or commercial rehabilitation programs in a number of cities.
Through this long-term involvement in administering housing and community development programs, our team members developed a thorough understanding of program requirements and established sound practices and
Proposal for Housing Rehabilitation Program 16
procedures to maintain a high level of accuracy and productivity. Our community development team members possess strong organization skills and the broad expertise required to apply technical and creative approaches to address administrative challenges that may arise.
The schedule for completing a home rehabilitation loan project can vary, depending upon the size of the project and the number of contractors involved with the project. However, for a typical home rehabilitation project entail- ing minor alternations, the improvements could be completed with the project closed out in approximately three months. Larger projects involving major roof, plumbing, or electrical improvements could be completed within a six-month timeframe. Program implementation and administration is ongoing throughout the life of the contract
City of La Verne,City Council
Agenda Report
DATE: April 15, 2024
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: RESOLUTION APPROVING A CLASS SPECIFICATION AND SALARY FOR
HUMAN RESOURCES SPECIALIST
SUMMARY
The City Manager’s Office has a need for an updated human resources specific support position. Based on an analysis, a new classification titled Human Resources Specialist is being recommended.
RECOMMENDATION
That the City Council adopt the attached Resolution titled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, APPROVING A CLASS SPECIFICATION AND SALARY FOR HUMAN RESOURCES SPECIALIST.”
DISCUSSION
Human Resources falls within the Administrative Department under the City Manager and requires technical and administrative support from a staff member with specialized training as well as relevant experience. Following the retirement of the previous incumbent who filled a significant role, the City wishes to provide an updated position based on current needs and functionality. Adoption of the Human Resources Specialist classification would set the formal job specification, ensuring these key functions are fulfilled by qualified and experienced staff.
The Human Resources Specialist would be a member of the Middle Management employee group, receiving benefits as provided to other similarly classified positions. The proposed salary range is based on a review of the competitive market and is in line with area agency compensation.
FISCAL ANALYSIS
The recommended action would result in financial savings if the current vacancy is filled with this classification as it has a lower salary than the previous position. As such, no additional appropriations are being requested.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
Resolution Approving a Class Specification and Salary for Human Resources Specialist, Page 2
1. Resolution Approving HR Specialist
2. HR Specialist Job Classification
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,
CALIFORNIA, APPROVING A CLASS SPECIFICATION AND SALARY FOR
HUMAN RESOURCES SPECIALIST
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The class specification for Human Resources Specialist attached hereto and hereby incorporated herein, is adopted.
Section 2. Resolution No. 23-85 pertaining to the salaries of full-time employees is hereby amended as follows effective April 28, 2024, until subsequently amended:
Deputy City Clerk
Step 1=$53,052 Step 2=$55,705 Step 3=$58,490 Step 4=$61,415 Step 5=$64,485 Section 3. This unrepresented position shall be included in the Middle Management, Professional, and Confidential Employees group.
Section 4. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 15th of April, 2024.
________________________________
Mayor Tim Hepburn
ATTEST:
_________________________________
Debra Fritz, Deputy City Clerk
I hereby certify that the foregoing Resolution No. 24-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 15th day of April, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Debra Fritz, Deputy City Clerk
City of La Verne, CA 1 of 3
JOB DESCRIPTION
Human Resources Specialist
DEPARTMENT: City Manager’s Office/Administration DATE: April 2024 SUMMARY: Under general supervision, provides a variety of technical and para-professional assistance in one or more of the following areas of specialization: personnel; risk management; safety; workers' compensation, general liability; recruitment; training programs; and, related duties.
CLASS CHARACTERISTICS: This is a multiple faceted classification. The Human Resources Specialist serves in a para-professional capacity working independently in performing a wide variety of duties inherent to the field of Human Resources and Risk Management. The Human Resources Specialist will assist with the City’s overall recruitment process including preparing job announcements, answering public inquiries, coordinating pre-employment background checks and physical examinations. This position will also be responsible for conducting new employee orientations; preparing Personnel Action Forms (PAF) related to hiring, terminations, promotions, and other salary adjustments; maintaining employee performance evaluation program; coordinating employee training programs; and accurately applying the City’s Memorandum of Understanding, Personnel Rules and Regulations, Administrative Regulations and other City policies.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
•Coordinate the full recruitment and selection process for new and promotional employment opportunities and volunteer opportunities, including: planning and developing recruitment strategies in conjunction with the hiring department, managing the NeoGov applicant tracking system, preparing job announcements, administering tests, screening candidates, and performing background checks •Educate and promote the City’s comprehensive health and retirement benefits to new and current employees; coordinate and conduct new-hire orientations •Administer and process changes to the City’s CalPERS pension and 457 deferred compensation retirement programs in compliance with IRS regulations and the PERL •Process and monitor workers' compensation claims and FMLA/CFRA/PDL/ADA leaves of absence; consult with department managers regarding the interactive process •Administer a wide variety of employee benefit programs such as health, dental, vision, EAP, life insurance, voluntary benefits, and COBRA; maintain and process all changes and reconcile monthly invoices; engage with third party administrators as needed to correct escalated issues •Coordinate pre-employment and DMV physicals, drug screens, and other employment related medical screenings
•Administer the City’s DMV pull program and commercial driver program ensuring compliance with DOT, FMSCA, and Clearinghouse regulations
•Update and maintain confidential employee records, data, and files, including medical records •Maintain and coordinate a comprehensive training schedule; monitor and schedule training opportunities for City employees and process education reimbursements •Respond to requests for information related to assigned human resources programs and activities including employment verification requests and salary and benefit surveys
Human Resources Specialist City of La Verne, CA 2 of 3
•Research, compile, and analyze data for labor negotiations, policy development, and special projects •Exercise considerable discretion and independent judgment in performing extensive liaison and coordination responsibilities with City staff and representatives of public agencies, insurance companies, and third-party administrators
•Provide a wide variety of information, advice, and consultation to employees, management, and the public concerning human resource programs, policies, procedures, and interpretation and application of laws and regulations such as the FLSA
•Evaluate and compile a variety of data and information as needed for CalPERS, Medicare, EEO-4, ACA, and OSHA annual reporting
•Assist in labor relation activities as assigned
•Perform related work as required
QUALIFICATION GUIDELINES:
Knowledge of:
•Principles and practices of human resources in a public agency setting related to recruitment, selection, workers' compensation, training, classification and compensation, and insurance/benefit administration •Federal, state, and local laws and ordinances governing employment practices and procedures •Employee relations, grievances, and disciplinary actions •Computer applications such as NeoGov’s various platforms, other database systems, and spreadsheet applications; advanced Excel functions is highly desirable •English usage, spelling, grammar and punctuation
•Occupational safety and health rules and regulations and worker’s compensation claims administration •Records management principles and practices
•Techniques for effectively representing the City in contacts with government, business, and professional organizations, bargaining groups, the public, and employees
Ability to:
•Accurately interpret, apply, and explain policies, procedures, and practices of human resources administration
•Demonstrate excellent customer service, communication, and organizational skills, including ability to work productively with different levels of management and staff during challenging conditions •Recognize and maintain the confidentiality of employee records and employment circumstances •Accurately administer, review, balance, and reconcile employee benefit records and monthly billing •Independently organize and prioritize tasks, meet critical deadlines, and balance multiple objectives while producing highly detailed and accurate work
•Perform a wide variety of human resources assignments requiring the exercise of sound judgment, initiative, tact, and confidentiality within established policy and procedural guidelines •Handle complex customer service issues in a thorough, professional, and proactive manner •Produce correspondence and reports with speed and accuracy •Proficiency with, or the ability to quickly learn, the organization’s HRIS and talent management systems
•Demonstrate proficiency in NeoGov platform utilization to include recruitments, onboarding, performance processing, training and development, and managing employee data and policy processes
•Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
Human Resources Specialist City of La Verne, CA 3 of 3
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Possession of a high school diploma or equivalent. At least two years of increasingly responsible experience in a Human Resources environment.
Specialized training in Human Resources Management, Public Administration, Business Administration or a related field is highly desirable.
Licenses and Certifications:
Must possess a valid California Class C driver license and have a satisfactory driving record.
Possession or ability to obtain an industry recognized human resources certification within the first 12 months of hire is highly desirable.
PHYSICAL AND MENTAL DEMANDS:
Employees in this classification drive a vehicle, have direct contact with the public, elected officials and other city staff, stand, climb stairs and ramps, walking or standing for extended periods of time; use fingers repetitively, use both hands simultaneously, speak clearly, hear normal voice conversation, see small details, use a computer and a telephone and other safety and security specific equipment.
WORK ENVIRONMENT:
Employees in this classification typically work inside in an office environment, have direct contact with other city staff, elected officials, and residents. Employees work independently; in situations requiring a high degree of tact and diplomacy; with a high volume of work and stringent deadlines, with continuously changing priorities and intermittent diversions.
City of La Verne,City Council
Agenda Report
DATE: April 15, 2024
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: PURCHASE OF 6 APX ALL BAND PORTABLE RADIOS FROM MOTOROLA SOLUTIONS.
SUMMARY
The Fire Department is in need of acquiring six (6) APX 8000H All Band Portable Model 3.5 Radios along with the associated programming at a cost of $80,094.62 from Motorola Solutions.
As the exclusive manufacturer of these radios, Motorola Solutions is the sole source provider and the only vendor that can fulfill the operational requirements of the Department.
RECOMMENDATION
That the City Council approve the purchase of six (6) APX 8000H All Band Portable Model 3.5 Radios in the amount of $80,094.62.
DISCUSSION
The La Verne Fire Department intends to procure six (6) portable radios to replace aging equipment utilized by the Fire Chief, Deputy Fire Chief, restore a second radio for the Rescue Ambulance units, and maintain two spare radios for backup purposes. This initiative is essential to ensure compliance with the County of Los Angeles Dispatch Center's standards.
The decision to procure these radios aligns with the Department's commitment to upholding uniformity and compatibility in communication equipment. Motorola Solutions stands as the exclusive manufacturer of the Department's current radios, guaranteeing seamless interoperability between the existing devices and the proposed additions.
In accordance with the City's purchasing policy, a Department may bypass competitive bidding in instances where a sole source provider is necessary due to the item's unavailability from other vendors. Motorola Solutions is the manufacturer and seller of this radio. This approach facilitates streamlined acquisition processes while maintaining consistency in equipment standards across the Department.
FISCAL ANALYSIS
The quote received from Motorola Solutions identified a subtotal of $72,648.18 before tax. The tax rate included in the quote was incorrect and equates to roughly 10%. The 10.25% tax rate in the City will result in $7,446.44 in taxes, with a grand total of $80,094.62. Appropriations for this purchase are included in the Fiscal Year 2023-24 Adopted Budget within the Fire Equipment Fund. No additional appropriations are needed and there is no impact on the General Fund.
ENVIRONMENTAL ANALYSIS
Purchase of 6 APX All Band Portable Radios from Motorola Solutions., Page 2
Not applicable
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
1. Attachment 1 Motorola Solutions Radio Purchase
Coordinated with:
Chris Nigg, Fire Chief
City of La Verne,City Council
Agenda Report
DATE: April 15, 2024
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 7; ENGINEER'S REPORT AND SETTING PUBLIC HEARING FOR JUNE 17, 2024
SUMMARY
An Engineer’s Report for Landscape and Lighting Maintenance District No. 7 (La Verne Heights III) has been prepared for City Council preliminary approval to set the levy of assessments for Fiscal Year (FY) 2024-25 and set a public hearing for June 17, 2024. There is a proposed 1.3% adjustment to the assessment from $684.00 to $693.26, which is the maximum allowable.
RECOMMENDATION
That the City Council adopt a Resolution approving the Engineer’s Report for Landscape and LIghting Maintenance District No. 7, setting a public hearing for June 17, 2024.
DISCUSSION
On January 3, 1995, the City Council adopted Resolution No. 95-2 forming Landscape and Lighting District No. 7. This District was formed to maintain the fuel modification zones included in the La Verne Heights III (Lewis Homes) housing development and was a requirement of the La Verne Heights Specific Plan.
An expenditure budget was prepared and approved in 1995 estimating the total cost to maintain the transitional landscaping and the fuel modification zones at $128,940 or $693.26 per parcel. For Fiscal Year (FY) 1995-96, a zero assessment was levied since it was assumed that none of the areas would be completed and therefore requiring maintenance. Because of a credited developer paid surplus in 1996/97, the starting levy on each parcel was a lesser amount ($534.54) than the maximum allowed assessment amount of $693.26. In FY 2009-10, the levy was raised to the maximum allowed in the District ($693.26) as the developer paid surplus was almost expended.
Assessments for prior years have been at a reduced level to reflect budget reductions within the District. Recent increases to contractual services, and increased water costs, have required that the assessment be increased while still applying district reserves. For FY 2023-24 the assessment levy was increased to $684.00 per parcel in conjunction with application of reserves. For the FY 24-25 period, the assessment is proposed to be increased to the maximum assessment to $693.26 per parcel and District reserve funds will be used to again balance the budget. The proposed assessment of $693.26 represents a 1.3% increase to the levied assessment from the prior year. The maximum assessment and use of reserves will cover operational costs for this FY while maintaining adequate fuel modification reserves. However, City staff will begin engaging members of the District 7 Community on
Landscape and Lighting Maintenance District No. 7; Engineer's Report and Setting Public Hearing for June 17, 2024, Page 2
potential further cost-cutting measures or assessment increases that are anticipated to be implemented in future budgets for this district to ensure adequate fuel modification and fire prevention efforts are in effect.
FISCAL ANALYSIS
Based on the proposed budget for FY 2024-25, application of surplus funds in the amount of $50,993.00 is required to balance the budget. Adequate reserve funds are available.
ENVIRONMENTAL ANALYSIS
The annual maintenance of Landscape and Lighting Maintenance District No. 7 related facilities is categorically exempt from the California Environmental Quality Act, Section 15301 and City of La Verne environmental guidelines.
LEGAL REVIEW
Not applicable.
ATTACHMENTS
1. Resolution 24-XX
2. Preliminary Engineer's Report LLMD 7
Report Prepared By: Coordinated with:
Cody Howing, City Engineer Meg McWade, Director of Public Works
Resolution No. 24-__
RESOLUTION NO. 24-__
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, APPROVING THE “ENGINEERS REPORT” FOR ANNUAL LEVY OF
ASSESSMENTS FOR FISCAL YEAR 2024-25 IN THE EXISTING LANDSCAPING &
LIGHTING MAINTENANCE DISTRICT WITHIN SAID CITY, DECLARING ITS
INTENTION TO PROVIDE FOR ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR SAME DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS CODE OF THE STATE
OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON (LLMD #7)
WHEREAS, this City Council has previously formed a Landscaping District pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being the “Landscaping and Lighting Act of 1972,” for a maintenance district to be known and designated as
CITY OF LA VERNE
LANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO. 7
(hereinafter referred to as the “District”); and,
WHEREAS, at this time the City Council is desirous to take proceedings to provide for the reduced annual levy of assessments for the next ensuing fiscal year to provide for the costs and expenses necessary to pay for one year of the maintenance of the improvements within said District; and
WHEREAS, at this time there has been presented to this City Council the Engineer’s Report as required by Division 15 of the Streets and Highways Code, and at this time, this City Council is desirous of proceeding with the proceedings for said annual levy;
WHEREAS, this City Council has now carefully examined and reviewed the “Engineer’s Report” as presented, and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessment, on a preliminary basis, has been spread in accordance with the benefits received from the maintenance to be performed as set forth in said “Engineer’s Report.”
Resolution No. 24-__
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA AS FOLLOWS:
RECITALS
SECTION 1.That the above recitals are all true and correct.
PUBLIC INTEREST
SECTION 2. A. That the public interest and convenience requires, and it is the intention of this City Council to undertake proceedings for the reduced annual levy and collection of special assessments for the continual maintenance of certain landscaping, all to serve and benefit said District as said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and therein so referenced and made a part hereof.
B. That the improvements to be maintained are substantially the same as for the previous fiscal year and reference is hereby made to said proceedings, and there are not substantial changes proposed to be made in any existing improvements or maintenance thereof.
REPORT
SECTION 3.That the “Engineer’s Report” as presented, consisting of the following:
A. Plans and Specifications
B. Estimate of Cost for one-year’s assessment
C. Diagram of the Maintenance District
D. Assessment of the Reduced Estimated Cost
is hereby approved on a preliminary basis for Fiscal Year 2024-25 and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open for public inspection.
That the City Clerk shall certify to the passage and adoption of this resolution and the minutes of this meeting shall so reflect the presentation of the “Engineer’s Report.”
Resolution No. 24-__
ASSESSMENT
SECTION 4. That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said “Engineer’s Report,” and further it is determined to be within the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of said maintenance and improvement as estimated in said “Engineer’s Report.”
DESCRIPTION OF MAINTENANCE
SECTION 5.The assessments which are to be levied and collected shall be for the maintenance of certain landscaping and lighting as set forth in the “Engineer’s Report,” referenced and incorporated herein.
COUNTY AUDITOR
SECTION 6.The County Auditor shall enter on the County Assessment Roll the amount of the assessments and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net amount of the assessment, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District.
SPECIAL FUNDS
SECTION 7.That all monies collected shall be deposited in the previously established fund known as
LANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO. 7
Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said special fund, money from any available source, such funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution.
BOUNDARIES OF DISTRICT
SECTION 8.Said contemplated maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon the District, which District said City Council hereby declares to be the District benefited by said improvements and maintenance, and to be further assessed to pay the costs and expenses thereof. Said District shall include each parcel of land within the boundaries of said District as said District is shown in a map as approved by this City
Resolution No. 24-__
Council and on file in the Office of the City Clerk and so designated by the name of the District.
PUBLIC PROPERTY
SECTION 9. Any lot or parcels of land known as public property, as the same are defined in Section 22663 of Division 15, Part 2, of the streets and Highways Code of the State of California, which are included within the boundaries of the Maintenance District, shall be omitted and exempt from any assessment to be made under these proceedings to cover any of the costs and expenses of said maintenance work.
PUBLIC HEARING
SECTION 10.NOTICE IS HEREBY GIVEN THAT ON THE 17 th DAY OF JUNE, 2024 AT THE HOUR OF 6:30 P.M. IN THE CITY COUNCIL CHAMBERS OF LA
VERNE CITY HALL, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR
THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL
LEVY OF MAINTENANCE ASSESSMENTS, TO THE EXTENT OF THE
MAINTENANCE AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION.
ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS FOR THE
ANNUAL LEVY SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING.
NOTICE
SECTION 11.The City Clerk is hereby authorized and directed to notice and publish the public meeting and public hearing as required by law.
SECTION 12.That the City Clerk is further directed to cause a copy of the Resolution of Intention to be posted upon the official bulletin board customarily used by the City for posting of notices.
EFFECTIVE DATE
SECTION 13.This Resolution is adopted pursuant to the provisions of Section 22623, et seq. of the Streets & Highways Code of the State of California shall take effect immediately upon its adoption.
Resolution No. 24-__
PROCEEDINGS INQUIRIES
SECTION 14.For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated:
CODY A. HOWING
RKA CONSULTING GROUP
398 LEMON CREEK DRIVE, SUITE E
WALNUT, CA 91789
(909) 594-9702
PASSED, APPROVED AND ADOPTED this 15th day of April, 2024. ______________________________
Tim Hepburn, Mayor
ATTEST:
____________________________________
Debra Fritz, Deputy City Clerk
I, Debra Fritz, Deputy City Clerk of the City of La Verne, DO HEREBY CERTIFY that Resolution No. 24-__ was duly passed and adopted by the said City Council at a regular meeting of the said Council held on the 15th day of April, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk
CITY OF LA VERNE
ENGINEER'S REPORT
AFTER FORMATION OF LANDSCAPE AND LIGHTING MAINTENANCE
DISTRICT NO. 7
FISCAL YEAR 2024-25
SECTION 1. AUTHORITY FOR REPORT
This report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
Landscape and Lighting District No. 7 (“Dis trict”) a special benefit assessment district, provides limited funding for the maintenance of open space within the oak tree preserve, equestrian and pedestrian trails and the fuel modified landscaped areas owned by the City of La Verne or provided for by easements to the City of La Verne.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value.
The boundary of the District is completely within the City limits of the City of La Verne and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of La Verne as Exhibit “A,” (Pages 1 thru 4). All parcels of real property included within the District ar e described in detail on maps on file in the Los Angeles County Assessor’s office.
SECTION 2. PLANS & SPECIFICA TIONS FOR THE IMPROVEMENTS
The fuel modification zone is illustrated in Exhibits 2-27 and 2-28 of the La Verne Heights Specific Plan, a copy of which is on file in th e Office of the City Clerk. It has been created to protect residential land uses from wildland fires within La Verne Heights along the interface between developed and non- developed land uses. Fire-retardant qualities useful for fuel modification procedur es involve plants with a low growth habit and fuel volume with a low heat output when burned.
Fuel modification principles used implement a combination of wildfire suppression techniques currently employed by various agenc ies in Southern Califo rnia. In general, significant specimens of existing desirable, low fuel plant species located within the zone will continue to be pres erved, trimmed and maintain ed. Representative species include mature coast live oak, toyon, and sycamore. Areas within the zone are subject
to fuel modification specifications for eac h hazard classification. Fuel modified slopes will provide for adequate fire safety, and minimal visual, biotic and erosion impacts.
The portion of the Specific Plan west of Esperanza Drive and south of the main community entrance and south of Ridgeview Dr ive have been designa ted “extreme fire hazard,” primarily due to type and density of vegetation and slope. The first 100-feet from the structure will require 100 percent removal of vegetation (excluding healthy oak trees) and replanting the area wit h low fuel plant species. Since a perimeter road concept has been employed, a majority of th is 100-foot zone will be utilized by front yard landscaping, roadway pavement, pedestr ian trails and in troduced landscaping, thereby minimizing or eliminating required removal of natural vegetation. The next 200- feet will require a combination of the same fuel modification techniques, but with the replanting of low fuel plant sp ecies. Healthy oak trees in all zones shall be pruned of dead material a minimum of six feet above av erage existing grade. All areas beyond the limit of the Extreme Fire Hazard Zone (300-feet from the edge of structures) will remain in natural unmodified open space.
The remainder of the perim eter areas are designated as “High Fire Hazard,” as shown in Exhibit 2-27 of the La Verne Heights Specific Plan. The majority of this area is located along Marshall Canyon, and is highly visible from existing development. The High Fire Hazard Zone requires much less f uel modification than the extreme zone, resulting in fewer visual impacts. The High Fi re Hazard Zone is divided into two areas.
The first 100-feet form the structure requi res 100 percent vegetation removal (excluding healthy oak trees), and replanting the are with low fuel plant species. The next 100-feet requires fuel modification as previously disc ussed. Areas beyond this zone will remain in natural open space, with no fuel modification.
The High Fire Hazard Zone - Internal Cany on Area is identical to the standard high fire hazard are in that the 100-foot/100 percent removal zone and remaining Fuel Modification Zone are identical. All healthy oaks in the Internal Canyon Area will be preserved with some minor pr uning potentially being requi red. This canyon area contains the extension of the Oak Tree Preserve. All oak tr ees will be preserved in the Fuel Modification Zone. No external vi ew-shed impacts are associated with fuel modification activities in this zone.
Part of the development of the fuel modification zones is planting of low fuel plant species. This planting is generally referred to as transitional landscaping. A separate line item has been included in the budget.
The last element of this District is t he maintenance of open space. While this is a massive area, little maintenance is expected except for the trail systems.
SECTION 3. METHOD OF APPORTIONMENT
The net amount to be assessed upon the properties within the District is apportioned by a formula and me thod which equally distribut es the amount of benefit among all assessable parcels. The maintenanc e of the slopes provides a special benefit which is received by each and every lot or parcel within the District.
Since portions of the Distric t 7 improvements are located on, or are visible from, publicly accessible land, a gene ral benefit contribut ion from the City has been factored
into the apportionment of assessments proposed for annual levy. The general benefit for the District will amount to the full budget ident ified for staff time. This contribution will represent the full value of the general benefit contribution to the zones.
SECTION 4. DIAGRAM FO R THE ASSESSMENT DISTRICT
A reduced copy of the assessment diagram is attached as Exhibi t “A.” Full size maps are available in the offi ce of the City Engineer. The zone is located west of Esperanza Drive and south of Go lden Hills Road. The zone is bound to the south and west by open space. The parcels included in this zone compose the La Verne Heights Community.
SECTION 5. ASSESSMENT
The fuel modified landscaping was dev eloped and is maintain ed for the benefit and enjoyment of all the properties include d within the assessment district boundaries, and all parcels benefit from the improvements. The am ount to be assessed upon the assessable lands within the district for Fiscal Year (FY) 1995-96 was zero. The developer, Lewis Homes of Calif ornia was solely responsible for maintenance this FY.
The amount to be assessed upon the assess able lands within the District for FY 1996- 97 was $128,946 ($693.26 per parcel). But si nce only three-fourths of the area was anticipated to be ready for acceptance by the City for maintenance during FY 1996-97, the assessment was reduced to $99,425.00. For the FY 1997-98 the assessment was to return to the originally approved amount of $128,940 which would have been necessary to maintain all of the proposed f uel modified areas after the establishment plant growth period. Sinc e no additional ar eas above the FY 1996-97 level were anticipated to be accepted dur ing FY 1997-98, t he assessment was again reduced to $99,425.00. For FY 1998-99 the full assessm ent budget was approved at $106,060.00.
This was less than the 1996 estimate of $128,940 do to the following factors:
1. The water usage for the establishe d areas was less than first two year of growth.
2. The required maintenance for the es tablished areas is less than previous years.
For FYs 1999-00 through 2006-07, the $106 ,328.00 budgets were proposed to be approximately at the FY 1998-99 level with surpluses from previous year’s assessments reducing the assessment to $99,425.00, the FY 19 98-99 level. For FY 2007-08 and 2008-09 the budget was increased to $135,219 due to increased costs to maintain fuel modification areas. For FY 2009-10, t he budget was increased to $150,363. That increase was due to an increase in the main tenance levels for transitional landscaping and open space fuel modification. In additi on, the cost of water increased by 20 percent. In order to reduce the assessm ent deficit, the levy was increased from $534.54 per parcel to the maximu m allowed within the distri ct of $693.26 per parcel as established with the formation of the distri ct. For FY 2010-11 the budget was reduced to $132,828.00 due to reduction in water us age. For FY 2011-12 there was a slight increase in the budget to $134,075.00 with a credited surplus of $5,129.00 from previous fiscal years balances the budget with assessments. For FY 2012-13 the budget was again slightly increased to $142,174.00 with previous years surpluses being credited to balance the assessment. For FY 2013-14 the budget was reduced to $132,246 with previous year’s surpluses being credited to balance the assessment. For FY 2014-15 the budget was increased to $137,400.00 with previous years surpluses being credited to balance the assessment. For FY 2015-16 the budget increased to
$186,000 with previous years surpluses being credited to balance the assessment. The increase was due to a proposed one time improvements to the storm drain system ($10,000.00) and increase fuel modification $40,000.00. In FY 2016-17 the budget decreased to $154,500 with the completion of the 2015-16 storm drain improvements and the major fuel modification projects. Pr evious years surpluses were credited to balance the assessments. For FY 2017-18 t he budget increased to $166,630.00 from $154,500.00 in order to replace the controller’s “cellular” cards. There were adequate reserves to fund the short fall between the amount that can be a ssessed and the cost center total. For FY 2018- 19, the budget was decreas ed to $162,138.00 with the reserves funding the short fall. While the assessment remained at the maximum of $693.26, the levy was reduced to $650.00 per parcel because of the high reserves. For FY 2019-20, the budget was decreased to $158,167.00. The levy was again decreased from the maximum of $693.26 and the 2018 -19 levy of $650.00 per parcel to $600.00 per parcel with the reserves used to bal ance the budget. For FY 2020-21 the budget was increased to $163,453.00. The assess ment levy was held at the 2019-20 amount of $600.00 per parcel. Fo r FY 2021-22 the budget increas ed to $185,547. The assessment levy was increased to $630 per parcel along with application of reserves from the prior year to balance the budget. For FY 2022-23 the budget increased to $210,967. The assessment levy was increas ed to $660 per parcel and included application of reserve funds to balanc e the budget. For FY 2023-24 the budget increased to $212,747 resulting from increased contractual services costs. The assessment levy was increased to $684.00 per par cel in conjunction with application of reserves from the prior year to balance the budget. For the FY 24-25 period, the assessment is proposed to be increased to the maximum assessment to $693.26 per parcel. District reserve funds will be used to balance the budget.
As required by said Act, a diagram is a ttached hereto showing the District and the boundaries and dimensions of the respective parce ls of land within said District as the same existed at the time of the adoption of the Resolution of Intention and the initiation of these proceedings, as each parcel has been given a separate number upon said Diagram.
EXPENDITURE BUDGET
2024-25
-------------------------------------------------------------------------------------------------------------------------------------------------
MAINTENANCE ASSESSMENT DISTRICT
------------------------------------------------------------------------------------------------------------------------------------------------- ACCOUNT NO 246-5208 LA VERNE HEIGHTS III District 7
-------------------------------------------------------------------------------------------------------------------------------------------------
PERSONNEL
REGULAR SALARIES AND WAGES
PART TIME WAGES
FRINGE BENEFIT COSTS
ADMINISTRATION COSTS
TOTAL PERSONNEL SERVICES $ 14,247.00
OPERATIONAL
32-00 OTHER PROFESSIONAL SERVICES $ -
32-05 ARCHITECT/ENGI NEERING SERVICES $ 2,500.00 32-09 OTHER CONTRACTUAL SERVICES $ 95,000.00
43-05 CONTRACTUAL MAINT. SERVICE $ 23,430.00
54-05 LEGAL NOTICES AND PUBLICATIONS $ 500.00 62-51 ELECTRICITY UTILITY $ 2,510.00
62-52 CITY UTILITIES/WATER, ETC. $ 53,000.00
64-00 MISC. MATERIALS & SUPPLIES $ -
65-07 MATERIALS/NURSERY ITEMS $ -
65-16 SPRINKLER/IRRI GATION SUPPLIES $ 3,000.00
OPERATIONAL TOTAL $ 179,940.00
FUND FOR TREE TRIMMING (5 YEAR) $ -
COST CENTER TOTAL $ 194,187.00
GENERAL BENEFIT CONTRIBUTION $ (14,247.00)
FUND DEFICIT PAYMENT $ -
CREDIT (FROM RESERVES) $ (50,993.64)
DEFICIT (GENERAL FUND LOAN) $ -
CREDITED RESERVES $ -
TOTAL TO BE ASSESSED $ 128,946.36
2024/25 DISTRICT 7 EQUAL PARCEL ASSESSMENT (186 PARCELS) $ 693.26
City of La Verne,City Council
Agenda Report
DATE: April 15, 2024
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 8; ENGINEER'S REPORT AND SETTING PUBLIC HEARING FOR JUNE 17, 2024
SUMMARY
An Engineer’s Report for Landscape and Lighting Maintenance District No. 8 (Marshall Canyon Estates Specific Plan development) has been prepared for City Council preliminary approval to set the levy of assessments for Fiscal Year (FY) 2024-25 and set a public hearing for June 17, 2024. It is proposed to set the levy at the 1996-97 approved full year’s assessment of $249.70 per parcel.
RECOMMENDATION
That the City Council adopt a Resolution approving the Engineer’s Report for Landscape and Lighting Maintenance District No. 8, setting the public hearing for June 17, 2024.
DISCUSSION
On January 3, 1995, the City Council approved Resolution No. 95-3 providing for the formation and annual levy and collecting of assessments for Landscaping and Lighting District No. 8. At that time, it was anticipated that within a year Lewis Homes would have completed the construction and the City would accept the fuel modification area and the linear park (open space) for maintenance in FY 1996-97.
An expenditure budget was prepared and approved in 1995 estimating a full one year’s maintenance cost of $45,445 ($249.70 per parcel) to be levied in FY 1996-97. The levy for 1995-96 was set at zero since no areas were to be maintained by the City. Since FY 1996-97, the assessment budget increased as the City accepted additional areas for maintenance and as maintenance and utility costs have increased.
In FY 2004-05, the City accepted all the fuel modification areas for maintenance. While the cost to maintain the District has increased over the years, exceeding the maximum allowed to be assessed ($45,196), previous years' surpluses were used to hold the assessment at the 1995 approved levy of $249.70 per parcel.
The contractual maintenance work for this district was recently rebid in order to update the contract and bring it in line with the City’s purchasing policy. Contractual service costs did increase by approximately 12%, further increasing the overall district budget for FY 2024-25 to $63,200.00 annually.
No increases to the District 8 assessments are proposed for this FY, as there are adequate
Landscape and Lighting Maintenance District No. 8; Engineer's Report and Setting Public Hearing for June 17, 2024, Page 2
reserves to balance the budget for this FY. The levy is proposed at $249.70 per parcel. However, City staff will begin engaging members of the District 8 Community on potential further cost-cutting measures or assessment increases that are anticipated to be implemented in future budgets for this district to ensure adequate fuel modification and fire prevention efforts are in effect.
FISCAL ANALYSIS
Based on the proposed budget for FY 2024-25, application of surplus funds in the amount of $18,004.00 is required to balance the budget. Adequate reserve funds are available.
ENVIRONMENTAL ANALYSIS
The annual maintenance of Landscape and Lighting Maintenance District No. 8 related facilities is categorically exempt from the California Environmental Quality Act, Section 15301 and City of La Verne environmental guidelines.
LEGAL REVIEW
Not applicable.
ATTACHMENTS
1. Resolution 24-XX
2. Preliminary Engineer's Report LLMD 8
Report Prepared By: Coordinated with:
Cody Howing, City Engineer Meg McWade, Director of Public Works
Resolution No. 24-__
RESOLUTION NO. 24-__
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, APPROVING THE “ENGINEERS REPORT” FOR ANNUAL LEVY OF
ASSESSMENTS FOR FISCAL YEAR 2024-25 IN THE EXISTING LANDSCAPING &
LIGHTING MAINTENANCE DISTRICT WITHIN SAID CITY, DECLARING ITS
INTENTION TO PROVIDE FOR ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR SAME DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS CODE OF THE STATE
OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON (LLMD #8)
WHEREAS, this City Council has previously formed a Landscaping District pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being the “Landscaping and Lighting Act of 1972,” for a maintenance district to be known and designated as
CITY OF LA VERNE
LANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO. 8
(hereinafter referred to as the “District”); and,
WHEREAS, at this time the City Council is desirous to take proceedings to provide for the reduced annual levy of assessments for the next ensuing fiscal year to provide for the costs and expenses necessary to pay for one year of the maintenance of the improvements within said District; and
WHEREAS, at this time there has been presented to this City Council the Engineer’s Report as required by Division 15 of the Streets and Highways Code, and at this time, this City Council is desirous of proceeding with the proceedings for said annual levy;
WHEREAS, this City Council has now carefully examined and reviewed the “Engineer’s Report” as presented, and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessment, on a preliminary basis, has been spread in accordance with the benefits received from the maintenance to be performed as set forth in said “Engineer’s Report.”
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA AS FOLLOWS:
RECITALS
SECTION 1.That the above recitals are all true and correct.
Resolution No. 24-__
PUBLIC INTEREST
SECTION 2. A. That the public interest and convenience requires, and it is the intention of this City Council to undertake proceedings for the reduced annual levy and collection of special assessments for the continual maintenance of certain landscaping, all to serve and benefit said District as said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and therein so referenced and made a part hereof.
B. That the improvements to be maintained are substantially the same as for the previous fiscal year and reference is hereby made to said proceedings, and there are not substantial changes proposed to be made in any existing improvements or maintenance thereof.
REPORT
SECTION 3.That the “Engineer’s Report” as presented, consisting of the following:
A. Plans and Specifications
B. Estimate of Cost for one-year’s assessment
C. Diagram of the Maintenance District
D. Assessment of the Reduced Estimated Cost
is hereby approved on a preliminary basis for Fiscal Year 2024-25 and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open for public inspection.
That the City Clerk shall certify to the passage and adoption of this resolution and the minutes of this meeting shall so reflect the presentation of the “Engineer’s Report.”
ASSESSMENT
SECTION 4.That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said “Engineer’s Report,” and further it is determined to be within the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of said maintenance and improvement as estimated in said “Engineer’s Report.”
DESCRIPTION OF MAINTENANCE
Resolution No. 24-__
SECTION 5.The assessments which are to be levied and collected shall be for the maintenance of certain landscaping and lighting as set forth in the “Engineer’s Report,” referenced and incorporated herein.
COUNTY AUDITOR
SECTION 6.The County Auditor shall enter on the County Assessment Roll the amount of the assessments and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net amount of the assessment, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District.
SPECIAL FUNDS
SECTION 7.That all monies collected shall be deposited in the previously established fund known as
LANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO. 8
Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said special fund, money from any available source, such funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution.
BOUNDARIES OF DISTRICT
SECTION 8.Said contemplated maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon the District, which District said City Council hereby declares to be the District benefited by said improvements and maintenance, and to be further assessed to pay the costs and expenses thereof. Said District shall include each parcel of land within the boundaries of said District as said District is shown in a map as approved by this City Council and on file in the Office of the City Clerk and so designated by the name of the District.
PUBLIC PROPERTY
SECTION 9.Any lot or parcels of land known as public property, as the same are defined in Section 22663 of Division 15, Part 2, of the streets and Highways Code of the State of California, which are included within the boundaries of the Maintenance District, shall be omitted and exempt from any assessment to be made under these proceedings to cover any of the costs and expenses of said maintenance work.
Resolution No. 24-__
PUBLIC HEARING
SECTION 10.NOTICE IS HEREBY GIVEN THAT ON THE 17 th DAY OF JUNE, 2024 AT THE HOUR OF 6:30 P.M. IN THE CITY COUNCIL CHAMBERS OF LA
VERNE CITY HALL, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR
THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL
LEVY OF MAINTENANCE ASSESSMENTS, TO THE EXTENT OF THE
MAINTENANCE AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION.
ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS FOR THE
ANNUAL LEVY SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING.
NOTICE
SECTION 11.The City Clerk is hereby authorized and directed to notice and publish the public meeting and public hearing as required by law.
SECTION 12.That the City Clerk is further directed to cause a copy of the Resolution of Intention to be posted upon the official bulletin board customarily used by the City for posting of notices.
EFFECTIVE DATE
SECTION 13.This Resolution is adopted pursuant to the provisions of Section 22623, et seq. of the Streets & Highways Code of the State of California shall take effect immediately upon its adoption.
Resolution No. 24-__
PROCEEDINGS INQUIRIES
SECTION 14. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated:
CODY A. HOWING
RKA CONSULTING GROUP
398 LEMON CREEK DRIVE, SUITE E
WALNUT, CA 91789
(909) 594-9702
PASSED, APPROVED AND ADOPTED this 15TH day of April, 2024. ______________________________
Tim Hepburn, Mayor
ATTEST:
____________________________________
Debra Fritz, Deputy City Clerk
I, Debra Fritz, Deputy City Clerk of the City of La Verne, DO HEREBY CERTIFY that Resolution No. 24-__ was duly passed and adopted by the said City Council at a regular meeting of the said Council held on the 15 th day of April, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk
CITY OF LA VERNE
ENGINEER'S REPORT
AFTER FORMATION OF LANDSCAPE AND LIGHTING MAINTENANCE
DISTRICT NO. 8
FISCAL YEAR 2024-25
SECTION 1. AUTHORITY FOR REPORT
This report is prepared pursuant to the r equirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
Landscape and Lighting District No. 8 (“Dis trict”) a special benefit assessment district, provides funding for the mainte nance of the neighborhood park and fuel modified landscaped areas all owned by t he City of La Verne or provided for by easements to the City of La Verne.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value.
The boundary of the District is completely within the City limits of the City of La Verne and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of La Verne as Exhibit “A,” Pages 1 thru 3). All parcels of real property included within the District ar e described in detail on maps on file in the Los Angeles County Assessor’s office.
SECTION 2. PLANS & SPECIFICA TIONS FOR THE IMPROVEMENTS
COMMUNITY AND NEIGHBORHOOD PARK
The community park created with the Marshall Canyon development was designed to be accessed and utilized by the neighborhoods surrounding the development. This park will thus be included in Citywide Landscaping and Light ing District Number 6 for maintenance purposes which is now being funded by the City’s utility tax. The neighborhood park, referred to in some City documents as “linear park” can be accessed by the general public from the community park but is more likely to be used by the Marshall Canyon development. For this reason one-half of the maintenance cost of the linear park has been in cluded in District No. 8. The second half of the maintenance will be included in the General Fund budget. Maintenance of appurtenant drainage devices and facilities are included in the “District.”
FUEL MODIFICATION
The fuel modification zone is illustrated in Exhibits 62 and 63 of the Marshall Canyon Estates Specific Plan, a copy of which is on file in the Office of the City Clerk. It has been created to protect residential land uses from wildland fires within Marshall Canyon Estates along the interface betwe en developed and non-developed land uses.
Fire-retardant qualities useful for fuel modi fication procedures involve plants with a low growth habit and fuel volume with a low heat output when burned.
Fuel modification principles used implement a combination of wildfire suppression techniques currently employed by various agenc ies in Southern Califo rnia. In general, significant specimens of existing desirable, low fuel plant species located within the zone will continue to be pres erved, trimmed and maintain ed. Representative species include mature coast live oak, toyon, and sycamore. Areas within the zone are subject to fuel modification specifications for each hazard classification. Fuel modified slopes will provide for adequate fire safety, and mini mal visual, biotic and erosion impacts.
Maintenance of appurtenant drainage devices and facilities are included in the “District.”
Areas to the north of the custom home area have been designated as an extreme fire hazard zone due to the character of t he existing vegetation and slope. Modification procedures for the extreme fire hazard area r equire a 300-foot zone. The first 100 feet (Zone A) from structures require 100 perc ent removal of vegetation (excluding preserved specimens) and re-vegetating with a low fuel plant species. The next 200 feet require a combination of fuel modifi cation techniques and re-vegetation with low fuel plant species. Healthy oaks and other significant trees in all zones shall be pruned of dead material a minimum of six feet above average existing grade. All areas beyond the limit of the extreme fire hazard zone (300 feet from the edge of structures) will remain in natural unmodified open space.
Limited areas of the site adjacent to the go lf course and flatter portions of valleys in the custom home area represent a high fire hazard condition. Other than being a reduced zone of modification ( 300 feet to 200 feet), all fa cets of the modification procedure remain the same.
Moderate fire hazard zones occur around the existing homes and in the neighborhood park adjacent to the golf course. Alt hough the existing homes are surrounded on two sides by extreme fire hazar d conditions, the grov es of ornamental trees and irrigated nature of the landscape create a less hazardous condition. The highly volatile species have been removed and the dead material on healthy oaks have been pruned to a minimum of six feet abov e average grade. Modified areas have been replanted with low fuel plant material.
SECTION 3. METHOD OF APPORTIONMENT
The net amount to be assessed upon the properties within the District is apportioned by a formula and me thod which equally distribut es the amount of benefit among all assessable parcels. The maintenanc e of the slopes provides a special benefit which is received by each and every lo t or parcel within the District. Assessment No. 183 (Lot 183 of Tract 45586) was an existing prior to the subdivision of Tract 45586.
The improvements installed wit h Tract 45586 were for the benef it of the new homes in Tract 45586. Because of this pre-existi ng condition, Lot 1 83 will have a zero assessment.
Since each of the District includes improvem ents that are located on, or visible from public right-of-way, a general be nefit contribution from the City has been factored into the apportionment of assessment s proposed for annual levy. The general benefit will amount to the full budget identified for staff ti me. This contribution will represent the full value of the general benefit contribution to the District.
SECTION 4. DIAGRAM FO R THE ASSESSMENT DISTRICT
A reduced copy of the assessment diagram is attached as Exhibi t “A.” Full size maps are available in the office of the City Engineer. The lo cation of this zone is north of Golden Hills Road and includes the Mars hall Canyon Estates community. The area is bound generally on the west by Brydon R oad, to the east by Stephens Ranch Road and to the north by open space.
SECTION 5. ASSESSMENT
The fuel modified landscaping was dev eloped and is mainta ined for the benefit and enjoyment of all the properties include d within the assessment district boundaries, and all parcels benefit from the improvements. The am ount to be assessed upon the assessable lands within the District for Fiscal Year (FY) 1996- 97 was $45,445.00.
Since it was anticipated that the areas would not be ready for acceptance by the City for maintenance until mid-FY 199 6-97, the assessment was reduc ed by one-half over that which is anticipated to maintain the area in the originally appr oved “Report.” For FY 1997-98 through 2003-04 the assessment was to return to the amount necessary to maintain all of the proposed fuel modified areas for a full year. Since some of the areas to be maintained were not accepted by the City, the assessment remained for FY 1997- 98 through 2002-03 at the 1996-97 le vel of one-half the full year’s rate. All areas required to be maintained by the City were a ccepted by the City in July 2003. For FY 2003-04 the budget was increased because of the increased cost to maintain the linear park and drainage structures wit h the levy at the maximum assessment set in 1995 ($249.70 per parcel). Surpluses from the pr evious years were applied to balance the budgets. In FY 2017-18 the budget increased in order to replace the controller’s “cellular” cards. Previous surplus “reserves” were being used to balance the budget. In FY 2018-19 and 2019-20, the assessment remained at the 2003-04 level of $249.70 per parcel, with reserves used to balance t he budget. In FY 2020-21 the budget decreased allowing the assessment to re main at $249.70 per parcel , with reserves again being used to balance the budget. For FY 2021-22 the budget increased to $55,016.00. The assessment remained at $249.70 per parcel with applic ation of reserves to balance the budget. For FY 2022-23 the budget increas ed to $65,016. The assessment remained at $249.70 per parcel with reserves used to balance the budget. For FY 2023-24 the budget was maintained at $249.70 per parcel with reserves used to balance the budget.
For FY 2024-25 the budget was maintained in at the maximum allowed assessment.
The assessment is $249.70 per parcel with reserves used to balance the budget.
As required by said Act, a diagram is a ttached hereto showing the District and the boundaries and dimensions of the respective parce ls of land within said District as the same existed at the time of the adoption of the Resolution of Intention and the initiation of these proceedings, as each parcel has been given a separate number upon said Diagram.
EXPENDITURE BUDGET
2024-25
-------------------------------------------------------------------------------------------------------------------------------------------------
MAINTENANCE ASSESSMENT DISTRICT
------------------------------------------------------------------------------------------------------------------------------------------------- ACCOUNT NO 246-5209 MARSHALL CANYON District 8
-------------------------------------------------------------------------------------------------------------------------------------------------
PERSONNEL
REGULAR SALARIES AND WAGES
PART TIME WAGES
FRINGE BENEFIT COSTS
ADMINISTRATION COSTS
TOTAL PERSONNEL SERVICES $ 7,816.00
OPERATIONAL
32-00 OTHER PROFESSIONAL SERVICES $ -
32-05 ARCHITECT/ENGI NEERING SERVICES $ 2,500.00 32-09 OTHER CONTRACTUAL SERVICES $ 22,890.00
43-05 CONTRACTUAL MAINT. SERVICE $ 31,610.00
• (FUEL MODIFICATION) $21,610.00
• 1/2 LINEAR PARK $ -
• DRAINAGE IMPROVEMENTS $10,000.00
54-05 LEGAL NOTICES AND PUBLICATIONS $ 500.00 62-51 ELECTRICITY UTILITY $ 700.00
62-52 CITY UTILITIES/WATER, ETC. $ 5,000.00
64-00 MISC. MATERIALS & SUPPLIES $ -
65-07 MATERIALS/NURSERY ITEMS $ -
65-16 SPRINKLER/IRRI GATION SUPPLIES $ - OPERATIONAL TOTAL $ 63,200.00
FUND FOR TREE TRIMMING (5 YEAR) $ -
COST CENTER TOTAL $ 71,016.00
GENERAL BENEFIT CONTRIBUTION $ (7,816.00)
FUND DEFICIT PAYMENT $ -
CREDIT (FROM RESERVES) $ (18,004.30)
CREDITED RESERVES $ -
TOTAL TO BE ASSESSED $ 45,195.70
2024/25 DISTRICT NO. 8 EQUAL PARCEL ASSESSMENT (181 PARCELS) $ 249.70
City of La Verne,City Council
Agenda Report
DATE: April 15, 2024
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: PUBLIC HEARING TO DETERMINE NECESSITY OF UTILITY USER'S TAX
SUMMARY
In accordance with the City of La Verne’s Municipal Code (Sec. 3.10.170), an annual public hearing is required to assess the need for the continuation of the City’s Utility User’s Tax (UUT).
UUT is the third-largest tax revenue for the General Fund, supporting essential City services such as police, fire, recreation, and public works services. Within the past ten fiscal years, UUT has historically generated an annual revenue source ranging between $2.7 million and $3.8 million. UUT is vital to fund and maintain essential City services.
RECOMMENDATION
That the City Council maintain the City's Utility User's Tax at the current voter-approved rates for Fiscal Year 2024-25.
DISCUSSION
In March of 1999, La Verne residents approved “Measure S” which established the City’s first- ever Utility User’s Tax (UUT) on gas, electric, and telephone services. The approved UUT revenue was viewed as a “replacement” for the revenues lost by the elimination of the city-wide Landscape and Lighting Assessment District. As such, the 1999 UUT rates were calculated to mirror the charges of the assessment district. The ballot measure set forth a 4% utility tax and a 2% discounted utility tax for senior housing complexes, mobile home parks, churches, private schools, and non-profit organizations that are exempt under IRS section 501(c)3.
In March of 2005, a new ballot measure was placed on the general election to amend “Measure S” and increase the existing UUT rates. La Verne voters approved the ballot measure, increasing regular UUT rates from 4% to 6% on gas, electric, and telephone services, as well as increasing the discounted UUT rate from 2% to 3% for qualifying groups.
During the 2012 Special Election, “Measure P” was approved by La Verne voters and reduced the Utility User Tax for telecommunications services. The existing 6% telecommunications utility rate was reduced to 5.75%; gas and electric tax rates remained at 6%.
Effective January 1, 2016, California Assembly Bill 1717, the Local Prepaid Mobile Telephony Services Collection Act, took effect and required California retailers and online sellers to collect a tax charge from prepaid wireless consumers. AB 1717 had a sunset clause for 2020 but was extended until January 1, 2026. Unless California legislators act, UUT on prepaid wireless will expire at the start of 2026.
Public Hearing to Determine Necessity of Utility User's Tax, Page 2
The current Utility User Tax Rates for the City of La Verne are as follows:
ITEM TAX AMOUNT
Telecommunication Services 5.75 %
Prepaid Wireless 5.50 %
Electricity 6.00 %
Gas 6.00 %
For more information, please visit: https://www.cityoflaverne.org/415/Utility-Users-Tax or https://www.uutinfo.org
FISCAL ANALYSIS
In Fiscal Year 2024/25, UUT is projected to provide roughly $3,840,000 in General Fund revenues. Revenue assumptions are based on historical data as well as forecasting conducted by the City’s UUT Revenue Management consultant, MuniServices. Please note that this projection is subject to change during the FY 2024-25 budget process as more information becomes available.
Although the complete FY 2024/25 budget is currently being developed for Council’s approval, Staff anticipates UUT revenues will be necessary to mitigate potential budgetary shortfalls. In the past, the City has heavily relied on and fully utilized UUT revenues, a reliance that is expected to extend into the upcoming Fiscal Year. The Utility User’s Tax provides a stable, reliable, and necessary revenue source for the City.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
None
Report Prepared By:
Jesus Jaimes, Accountant
City of La Verne,City Council
Agenda Report
DATE: April 15, 2024
TO: Honorable Mayor and City Council
FROM: Isabella Guzman, Accountant
SUBJECT: FISCAL YEAR 2024-25 PARAMEDIC SERVICE FEE ANNUAL HEARING TO
CONSIDER A RATE CHANGE BASED ON THE CONSUMER PRICE INDEX
SUMMARY
The City's voter approved Paramedic Service Fee requires an annual public hearing to consider a rate change. The monthly fee is subject to an annual adjustment for a rate change based on the Consumer Price Index.
RECOMMENDATION
That the City Council hold a Public Hearing and, adopt a Resolution titled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA ADOPTING THE FISCAL YEAR 2024-25 PARAMEDIC SERVICE FEE,” to adjust the monthly paramedic fee based on CPI from $6.35 to $6.50.
DISCUSSION
In November 1980, voters approved a Paramedic Service Fee to be used solely for the provision and administration of emergency paramedic and ambulance services in the City of La Verne.
Based upon estimated Fire Department appropriations for the 2024-25 budget, paramedic related operating costs are projected to be $3,327,603. These costs include paramedic personnel and direct operational costs. At the proposed rate of $6.50 per unit, total service fee revenues ($1,068,294), plus those from insurance billings ($1,500,000), are projected to be $2,568,294, which falls short of the anticipated cost to provide the service. This deficit highlights the necessity for a 2.4% Consumer Price Index (CPI) increase to sustain the provision of essential paramedic services.
In order to maintain the sustainability of the services, the La Verne Fire Department, or its contracted billing service, bills the insurers of La Verne residents, including federal health care programs, but only to the extent of their insurance coverage to ensure no "out of pocket" costs are incurred by residents who pay the Paramedic Service Fee. Third party billing is established to provide for the long-term sustainability of the La Verne Fire Department's Emergency Medical Services and Ambulance transport programs and are critical given that costs to provide essential paramedic services have increased beyond the revenue generated by the Paramedic Service Fee.
FISCAL ANALYSIS
Fiscal Year 2024-25 Paramedic Service Fee Annual Hearing to Consider a Rate Change Based on the Consumer Price Index, Page 2
Per the Ordinance, adjustments to the City’s monthly paramedic service fee are limited to the year-over-year change in the October Consumer Price Index for the Los Angeles/Long Beach/Anaheim areas. The October 2023 year over year consumer price index had a 2.4% increase from October 2022. Therefore, the monthly rate can be adjusted by $0.15, to $6.50 per unit. The additional annual revenue generated is estimated to be $48,294 to be deposited into the Paramedic Service Fund and will be included in the Fiscal Year 2024-25 budget preparations.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved this report and the attached resolution as to form.
ATTACHMENTS
1. Consumer Price Index October 2023
2. Estimated Revenues and Expenditures
3. Resolution to Approve Paramedic Service Fee Adjustment
Percent Change Percent Change
Indexes 1 Month Indexes 1 Month
ending ending
Oct Sep Oct Sep Oct Oct Oct Sep Oct Sep Oct Oct
2022 2023 2023 2023 2023 2023 2022 2023 2023 2023 2023 2023 U. S. City Average..............................................................298.012 307.789 307.671 3.7 3.2 0.0 293.003 302.257 302.071 3.6 3.1 -0.1 West...........................................................................................317.299 327.491 327.708 3.9 3.3 0.1 310.550 319.894 320.039 3.9 3.1 0.0 West – Size Class A1.................................................................325.860 336.532 336.826 4.0 3.4 0.1 316.846 325.870 325.979 3.7 2.9 0.0 West – Size Class B/C2.................................................................185.410 191.238 191.321 3.9 3.2 0.0 186.999 192.954 193.068 4.1 3.2 0.1 Mountain3…………………………………………………126.100 129.933 129.978 3.8 3.1 0.0 127.579 131.657 131.662 4.1 3.2 0.0 Pacific3………………………………………………………122.266 126.283 126.382 4.0 3.4 0.1 123.698 127.338 127.414 3.8 3.0 0.1 Los Angeles-Long Beach-Anaheim, CA………….………….317.014 324.984 324.545 3.2 2.4 -0.1 307.720 313.451 313.122 2.6 1.8 -0.1 Percent Change Percent Change
Indexes 2 Months Indexes 2 Months
ending ending
Sep Jul Sep Jul Sep Sep Sep Jul Sep Jul Sep Sep
2022 2023 2023 2023 2023 2023 2022 2023 2023 2023 2023 2023 Riverside-San Bernardino-Ontario, CA3…………………….125.272 129.525 131.372 3.4 4.9 1.4 125.762 130.173 131.946 3.2 4.9 1.4 San Diego-Carlsbad, CA.………...................................…………….350.721 362.412 367.185 4.3 4.7 1.3 334.068 344.314 349.402 3.7 4.6 1.5 Urban Hawaii…………………………………………………..321.799 325.836 328.905 2.1 2.2 0.9 319.481 325.181 327.946 2.2 2.6 0.9 Percent Change Percent Change
Indexes 2 Months Indexes 2 Months
ending ending
Oct Aug Oct Aug Oct Oct Oct Aug Oct Aug Oct Oct
2022 2023 2023 2023 2023 2023 2022 2023 2023 2023 2023 2023 Phoenix-Mesa-Scottsdale, AZ4…………………………………………….176.337 180.387 181.391 3.7 2.9 0.6 176.673 180.405 181.521 4.2 2.7 0.6 San Francisco-Oakland-Hayward, CA...................................................332.062 340.094 341.219 3.4 2.8 0.3 329.331 336.663 337.698 3.3 2.5 0.3 Seattle-Tacoma-Bellevue, WA.............................................330.173 344.449 345.992 5.4 4.8 0.4 325.897 339.034 340.263 5.1 4.4 0.4 Urban Alaska.…………………………………………….261.093 263.407 263.984 2.0 1.1 0.2 260.901 261.240 261.285 1.4 0.1 0.0 NOTE: In January 2018, BLS introduced a new geographic area sample for the Consumer Price Index (CPI): www.bls.gov/regions/west/factsheet/2018cpirevisionwest.pdf 1967=100 base year indexes and tables with semiannual and annual average data are available at: www.bls.gov/regions/west/factsheet/consumer-price-index-data-tables.htm Release date November 14, 2023. The next release date is scheduled for December 12, 2023. For questions, please contact us at [email protected] or (415) 625-2270.
CONSUMER PRICE INDEXES PACIFIC CITIES AND U. S. CITY AVERAGE October 2023
(All items indexes. 1982-84=100 unless otherwise noted. Not seasonally adjusted.) ending
Urban Wage Earners and Clerical Workers (CPI-W)All Urban Consumers (CPI-U) Year Year
ending ending
Year
ending
Year
Year
1 Population over 2,500,000 2 Population 2,500,000 and under, Dec 1996 = 100 3 Dec 2017=100 4 Dec 2001=100
MONTHLY DATA
BI-MONTHLY DATA
(Published for odd months)
BI-MONTHLY DATA
(Published for even months)
ending ending
Year
Expenditures
Personnel - Admin 155,260$
Personnel - LVFA 9,961,429$
Personnel - AO 1,068,007$
Operational 2,044,366$
Total 13,229,062$
Sources
General Fund 10,160,768$
Insurance Billing 1,500,000$
Measure GG (Paramedic Service Fee) 1,068,294$
Other Funding 500,000$
Total 13,229,062$
Salary & Benefits Related to
Paramedic/Ambulance Services 2,628,268$
Operations Related to Paramedic/Ambulance Services
(Divisions 2003, 2008, and 15% of division 2002) 699,335$ **Paramedic/Ambulance Service Costs 3,327,603$
**100% of Ambulance Operators and 15% of all other Fire Personnel salary & benefit costs are estimated to be realted to paramedic and ambulance services. The 15% figure for other personnel rates to the 15% bonus pay that Firefighters, Engineeres, and Captains with a Paramedic Certification receive. Administrative staff are included as they provide oversight and administration for the paramedic and ambulnace services. *Estimates as of 03/21/2024, the final Fire Department budget has not been reviewed or approved by the City Council and changes may occur.
City of La Verne
*Estimated Fiscal Year 2024-25
Fire Department Budget
RESOLUTION NO. 24-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADOPTING THE FISCAL YEAR 2024-25 PARAMDEDIC SERVICE FEE.W
HEREAS, in 1980 voters approved a Paramedic Service Fee to be used solely for the provision and administration of emergency paramedic and ambulance services in the City of La Verne; and,
WHEREAS, the City Council has received the proposed adjustments to the Paramedic Service Fee for Fiscal Year 2024-25, commencing July 1, 2024, and ending June 30, 2025; and,
WHEREAS, a duly noticed public hearing was held on April 15, 2024 to take public testimony and consider the proposed adjustments to the Paramedic Service Fee for Fiscal Year 2024-25; and
WHEREAS, the City Council has determined that it is necessary to adjust the Paramedic Service fee;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. That the Paramedic Service Fee for fiscal year 2024-25 be $6.50 per month per commercial, industrial or residential unit, effective July 1, 2024.
Section 2. That the Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 15th day of April, 2024.
Mayor Tim Hepburn
ATTEST:
Debra Fritz, Deputy City ClerkC
ERTIFICATION
I hereby certify that the foregoing Resolution No. 24-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 15th day of April 2024, by the following vote:
Reso No. 24-xx Page 2 of 2
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk
City of La Verne,City Council
Agenda Report
DATE: April 15, 2024
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: RESOLUTION ADOPTING THE FISCAL YEAR 2024-25 COMPREHENSIVE
FEE SCHEDULE
SUMMARY
The City's Comprehensive Fee Schedule is reviewed each year as part of the annual budget process. Adjustments are made to reflect changes in the cost of services in accordance with State and local law. The proposed Resolution provides for adjustments to the 2024-25 Comprehensive Fee Schedule.
RECOMMENDATION
That the City Council adopt a Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING RESOLUTION 23-63 RELATIVE TO CERTAIN FEES AND POLICIES FOR SERVICES PROVIDED BY THE CITY OF LA VERNE."
DISCUSSION
In accordance with the City’s annual budget review, the attached updates to the comprehensive fee schedule provide adjustments to reflect the actual cost of providing the related services. As in past years, notices have been published for two consecutive weeks in the local newspaper regarding this public hearing. Fee changes are being proposed for the categories listed below.
New Fees
Land Use Filing Fees – An Online Building Permit Hosting Fee has been added to the schedule. In order to provide added convenience to our residents, businesses, and contractors, the City began implementation of an online building permit system in 2019. The new system was established through a grant which included three years of hosting. Those funds have now been fully utilized. For Fiscal Year 2024/2025, the anticipated cost for the continued hosting of the online building permits is $19,000 annually. Based on approximately 1,700 total permits issued in 2023, an $11 fee per permit would cover the majority of the hosting cost that allows for online plan submittal, permitting, and inspection requests.
Copies of Color Photographs (Flash Drives) –Copies of Color Photographs (Flash Drives) – Currently, customers receive their requested records through a printed copy or saved on a Compact Disc. In order to accommodate larger file sizes, Flash Drives have been added as an additional format for customers to receive their requested records. The fee for a Flash Drive that is 32GB or less will be $20.
Update of Current Fees
Resolution Adopting the Fiscal Year 2024-25 Comprehensive Fee Schedule, Page 2
Land Use Filing Fees – The first item listed under this category has been updated from “General Plan/Amendment” to “General Plan/Zoning Amendment.” In addition, the Entertainment Permit has been removed from this category and added to the “Environmental Filing Fees.”
Environmental Filing Fees – The following item was removed from the “Community Development Department Applications”: “9. Miscellaneous review fee - $0 fee, or see “D,” above.” Also, the language in number 10 was updated from “Exterior alterations” to “Residential exterior alterations.” In addition, the “Entertainment Permit” fee has been added to this section with no change in the initial deposit fee. The following language was added to number 15 in the Community Development Department Applications, “or Accessory Structures that are not Patio Covers.”
The following language was removed from the “Sign Precise Plans”: “Temporary Sign Permits (banners only as authorized by La Verne Municipal Code Title 17), not to exceed four times per year and a maximum of 28 days – no fee.”
The following language was added to the “No Charge Applications” section: “6. Temporary Storage Container Permit (not requiring CUP).”
The aerial photocopies fee was removed from the “Planning Department Publications” under “Other Professional Services.”
Refuse and Recycling Fees – Per the City’s contract extension with Waste Management, approved by City Council on July 15, 2019, Waste Management has the authority to increase rates based on the percentage of increase as detailed by the United States Bureau of Labor Statistics in the Garbage and Trash Collection Consumer Price Index (CPI). The Garbage and Trash Collection CPI increased 7.28% from the last increase in July 2023. The rates included in the fee resolution will become effective on July 1, 2024.
Police Department Fees – Fees for false alarms, citation sign-off, and rolled ink fingerprinting, which have been unchanged since 2017, have proposed rate increases for this upcoming fiscal year. The proposed rate increase for false alarms is $25 for the third response in a 365-day period, bringing the proposed rate to $75 or an increase of 50%. In addition, there will be an added rate for the fourth through all subsequent responses in a 365-day period of $150 per response. While the percent increase for the third response is high, the justification is that false alarms are not only dangerous for police officers, but they create a strain on police resources when officers could be better utilized proactively patrolling the City and assisting community members.
The proposed rate increase for citation sign-off for non-residents is $10, bringing the proposed rate to $20 or an increase of 100%. The justification for this increase aligns with the increase in salaries. The process of a citation sign-off requires a Police Clerk, Dispatcher, and an Officer to respond to the front lobby to verify that the driver has made the necessary adjustments to their vehicle in compliance with a correctable citation they need processed.
This service is provided to La Verne residents and for La Verne citations free of charge;
Resolution Adopting the Fiscal Year 2024-25 Comprehensive Fee Schedule, Page 3
moreover, the citation sign-off for non-residents will be applicable if the officers did not issue the citation and the individual has no affiliation with the City of La Verne.
The third proposed rate increase is for rolled ink fingerprinting with an increase of $10, bringing the proposed rate to $20 for an increase of 100%. Although the percent increase is high, the total rate increase aligns with the additional costs of supplies including printer ink cartridges, ink pads, receipt books, and hand wipes. In addition, this also follows the increase in salaries, which could be a Retired Senior Volunteer Patrol (RSVP), Cadet, or Communications Service Supervisor.
The increased fees will directly support the RSVP program, a 501(c)(3), therefore benefiting the La Verne community. RSVPs provide vital services, and the funds from fingerprinting fees are crucial for their operations. Adjusting the fees will maintain high-quality services and ensure the sustainability of the RSVP program.
Fire Department Fees – The following language has been added to the “Emergency Medical Services”: “Third party billing is established to provide for the long-term sustainability of the La Verne Fire Department’s Emergency Medical Services and Ambulance transport programs”.
Also, the third paragraph in the same section was updated to the following: “Emergency Medical Service fee minimums are annually established by the Los Angeles County Department of Health Services. Individual fees adjusted beyond the minimum are established to ensure accurate cost recovery as determined by the Fire Department.”
In addition, medical supplies will increase $3, bringing the total to $34 or an increase of 9.7% and night charge will increase $2, bringing the total to $31, or an increase of 6.9%. These proposed rate increases reflect the same increase for the Los Angeles County Emergency Medical Services Agency.
Animal Control Fees – Proposed animal fee increases are based on the contract the City has with the Inland Valley Humane Society. Proposed increases affect Dog License Fees, Impound Fees, Food and Care (Per Day) fees, and Other Animal Control Fees. The two-year license fee for unaltered dogs is proposed to increase from $120 to $200, with a 66.67% increase.
Unaltered dog license fee for Sr. Citizens is proposed to increase from $110 to $200, a 81.82% increase. Altered dog license fees for Sr. Citizens is proposed to increase from $6 to $10 for a 1-year license and from $12 to $20 for a 2-year license, both of these rates having a 66.67% increase.
The Impound fees for dogs and cats has been updated to reflect rates for both altered and unaltered animals; however, the rates for unaltered impound fees for dogs and cats will be the same as the rates for altered dogs and cats with no proposed increase. The impound fees for small animals (i.e., rabbits, chickens, ducks, turtles) is proposed to increase from $10 to $15, with a 50% increase.
The food and care (per day) fee is proposed to increase for small animals, large animals, and all animals required to be quarantined at the shelter. The proposed rate for small animals has a $2 decrease for a total of $5, or a 28.57% decrease. The proposed rate for large animals has a $15 increase for a total of $40, or a 60% increase. The proposed rate for all animals required to be quarantined at the shelter increased from $15 to $20, a $5 increase or 33% increase.
Resolution Adopting the Fiscal Year 2024-25 Comprehensive Fee Schedule, Page 4
For other animal control fees, the fees for trailers, special animal permits, and service fee on large animals requiring extra manpower have been removed from the fee schedule. The Owner release fee was updated from per animal to license/unlicensed and added owner requested euthanasia. Licensed/unlicensed owner release fees are proposed to be $100 and $150, respectively. This represents a $60 increase for licensed animals, or a 150% increase and a $110 increase for unlicensed animals, or a 275% increase, Owner requested euthanasia has been added to the fee schedule and is proposed to be $50. Also, the following rates have proposed increases: per litter is proposed to increase from $30 to $200, an increase of $170, or a 567% increase. And the per on-site pick up and the carcass removal (owner’s) are proposed to increase from $40 to $100 each, a $60 increase, or a 150% increase for each fee.
Other Fees – The passport photo service is proposed to increase $6 for a total of $21, or an increase of 40%. The justification for this includes the increased cost of supplies and salaries.
FISCAL ANALYSIS
Refuse and recycling rate adjustments are figured using a formula which utilizes the Consumer Price Index (CPI) and is set by the agreement with the waste hauler, Waste Management. Solid waste rates are paid for by residential and commercial users in the City and are based on meeting disposal and processing compliance measures set forth by the State of California. Please refer to the rate tables in the attached “Comprehensive Fee Schedule” for full residential and commercial rates proposed for fiscal year 2024. Animal services are provided by the Inland Valley Humane Society, which sets the rates for animal care services.
Approval of the updated user fees and charges will result in increased cost recovery of revenues to the General Fund. Actual cost recovery related to user fees and charges are dependent upon actual activity in requests for these services and are difficult to estimate due to changes in activity levels from year to year.
ENVIRONMENTAL ANALYSIS
Not applicable
LEGAL REVIEW
The City Attorney has reviewed the proposed Fee Resolution
ATTACHMENTS
1. 24-25 Comprehensive Fee Schedule_All Edits2024-25
2. Comprehensive Fee Changes 24-25
3. Resolution No. 24-XX, Comprehensive Fee Schedule Fiscal Year 2024-25
4. 24-25 Comprehensive Fee Schedule Updated_Clean
Report Prepared By:
Elizabeth Luo, Sr. Management Analyst
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
1 Table of Contents
Comprehensive Fee Schedule
Excludes Water and Sewer Utility Fees)
Summarized from Resolution No. 23-33 63
and Amended by Resolution No. 2324-XX
Resolution No. 2324-XX
(Effective September July 51, 2023 2024 )
Page
Animal Control Fees 22
Annexation Processing Fee 9
Appeals 9
Billing 3
Building Permits 9
Division of Land Filing Fees 4
Environmental Filing Fees 6
Exemption of Fees 3
Fee Reduction for Economic Development Projects 24 Fire Department Fees 17-23
Hardships 3
Improvements, Plan Checking & Inspection Fees 9
Land Use Filing Fees 4-6
Late Payment Charge 3
Old Town La Verne Merchant Parking Permit 8-9
Other Fees 23-24
Other Fees and Charges for Service 3
Other Professional Services 7-8
Parking Mitigation Development Impact Fee 8
Payment of Business License Fees and Old Town 3
-Business Improvement District
Police Department Fees 17-18
Precise Plan Filing Fees 6-7
Public Art in Lieu Fee 8
Public Works Fees 9-10
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
2 Rates, Fees, Charges & Conditions of Service 11-12
Records 3
Refuse and Recycling Collection Service Charges 12-16
Regulatory Permit Filing Fees 21-22
Revisions 3
Sewer Service Charges 17
Street Vacations 9
Storm Drain Facilities Development Impact Fees 10
Time and Material Deposits 3
Underground Utilities Fee 10-11
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
3 TIME AND MATERIAL DEPOSITS – Certain types of deposit projects will be billed on a time and material basis including applicable administrative overhead.
Project costs include City Attorney, City Staff, City Engineer, City Landscape Consultant and other fees including overhead costs for staff and contract personnel. All deposit fees shall be due and payable immediately upon presentation of billing statement by the city. All deposited fees not used to process and manage the application shall be returned after receipt and payment of final project-related bills. Staffs billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.
BILLING – Failure to pay all charges invoiced within thirty (30) days of the date of invoice shall be considered a sufficient cause to stop processing until full payment is made. The City will accept only cash, cashier’s checks, or bank checks for payment. Work on deposit project will not commence until payments have cleared the bank and funds have been transferred to the City. Projects shall not be deemed approved until all City fees have been paid in full.
LATE PAYMENT CHARGE – Outstanding balances that are not paid in full within twenty-five (25) days after the statement is rendered shall accrue a late payment fee of one percent (1%) per month.
REVISIONS – Fees set forth for plan check and development review shall be for the initial application and one (1) revision. Additional revisions submitted by the applicant shall be accompanied by an additional filing fee equal to one-half of the initial fee. Changes after approval, if by a new applicant, shall be subject to the entire applicable fee.
RECORDS – Records of deposit projects are available by contacting the City. Project deposit updates or closing out of projects shall be accompanied by project summary sheets, detailing costs of staff time, City Attorney, City Engineer, City Landscape Consultant, and other consultation charges.
HARDSHIPS – Fees shall be paid in full for all development projects. The City recognizes that in unique and special circumstances financial hardship may preclude the full payment of fee prior to application for permits.
In such cases, the applicant shall apply for a payment deferral agreement with the City Manager.
In no case shall the fees be waived or partially paid when the project is completed. The applicant shall state in writing the reasons for deferral. The City manager shall inform the Community Development Director and Finance Officer in writing of the fee deferral and reasons for the deferral. In no case shall the City Manager permit less than half of the fee to be initially paid.
PAYMENT OF BUSINESS LICENSE FEES AND OLD TOWN BUSINESS IMPROVEMENT DISTRICT FEES FOR REMOTE POINT OF SALE BUSINESSES – The City Manager, at his/her sole discretion, may credit sales tax received by the City from a remote point of sale business in payment of that business’s Business License Fee imposed by Chapter 5.12 of the La Verne Municipal code, and, if the business is located in the Old Town Business Improvement District, may make payment from that businesses sales tax proceeds of the DBID fee imposed by Ordinance No, 720 A “remote point of sale business” is a business that satisfies all of the following: (a) identifies the city as its point of sales for its retail sales, (b) does not maintain its sales inventory in the City; (c) generates taxable sales of no less than $40,000 per square feet of its sales office in the City: and (d) has generated a minimum of $50,000 of sales tax revenues to the City in the previous calendar year.
In adopting these fees and charges, the City believes that the fees and charges set forth herein fully comply with all applicable laws. Any person who disputes the validity of any fee or its applications to his or her own case shall first file a written appeal with the office of the City Manager, who will review the matter and render a decision. The decision of the City Manager is subject to appeal to the City Council, whose decision is final.
OTHER FEES AND CHARGES FOR SERVICE – Applicants should be aware that they may be subject to other fees and charges for service established periodically by Administrative Regulation (AR) of the City Manager or by Ordinance as contained in the La Verne Municipal Code.
EXEMPTION OF FEES – Where it is verified by the City Manager, or appropriate department head after approval from the City Manager, that the City is the applicant or party to be charged, or has hired a contractor to do a city project, fees will be waived. Additionally the City Manager shall have the authority to waive fees up to $1,000 for local non-profit or community-service projects where the project is a benefit to the community.
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
4 DIVISION OF LAND FILING FEES – Items in this category identified with an "initial deposit" are charged on a time and materials basis.
1. Subdivisions:
Tentative Maps Initial deposit of $2,000.
Final Maps Initial deposit of $2,000, plus $35 per lot, excluding lots to be deeded to the City. If the Final Map is not
submitted in digital format, a data conversion fee of
$150 plus $10 for each additional lot over 5 is required.
2. Parcel Maps:
Tentative Maps Initial deposit of $1,000
Final Maps Initial deposit of $800, plus $35 per lot, excluding lots to be deeded to the City. If the final map is not submitted in Digital format. a data conversion fee of $150 is required.
3. Lot Line Adjustments, $1,000 initial deposit plus $35 Lot Mergers, and per lot prior to merger or reversion.
Reversions to Acreage
4. Lot Tie & Covenant Agreement. $250 fee
5. Records of Survey Initial deposit of $500
6. Map Extensions Initial deposit of $250
7. Assessment Apportionment Initial deposit of $1,000
for Assessment Districts under the
“Improvement Act of 1915”
8. Conditions, Covenants & Initial deposit of $1,500
Restrictions (C.C.& R's) Review
9. Certificate of Compliance $250 fee
10. Housing Development $1,500 per new residential unit in projects Impact Linkage Fee for of three or more units for which purchase Affordable Housing or rental value exceeds estimated affordability at the current County median income level as determined by
the Community Development Department. This fee
shall apply to all residential projects authorized by a tentative map, final map, or non subdivision precise
plan approval for the construction of new units granted after July 1, 1993.
11. Affordable Housing In Lieu Rate determined by the City Manager and Community Development Director based on the size of the project
and estimated cost to locate units elsewhere in the City.
LAND USE FILING FEES – Items in this category identified with an "initial deposit" are charged on a time and material basis.
1. General Plan/Zoning Amendment Initial deposit of $2,000
2. Zone Change Initial deposit of $2,000
3. Specific Plan (new and amendments) Initial deposit of $2,000
4. Variance Initial deposit of $2,000 for multi-family residential uses in excess of two dwelling units per lot; initial deposit of $750 for second residential dwelling unit per lot and/or duplexes
$2,000 deposit – all nonresidential uses
$1,500 00 deposit for single family residential dwelling uses
5. Minor Exceptions $300 fee nonresidential
$100 fee residential
6 Conditional Use Permits
a. Residential Initial deposit of $2,000 for multi-family residential uses in excess of two dwelling units per lot
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
5 Initial deposit of $1,500 for second residential
dwelling unit per lot and/or duplexes
$1,500 deposit for large family day care (9 –14 children) $1,500 deposit per lot for all other conditional uses
in single family residential dwelling zones
b. Commercial, Industrial, $2,000 deposit
Institutional $1,500 deposit for CUP amendment
7. Master Plan Review $2,000 deposit for new and amendments
8. Home Occupation Permit $50 fee
9. Development Agreement Initial deposit of $2,000
10. Classification of Use Initial deposit of $500
11. Zoning Certifications $125 fee for letter
12. Feasibility Reports $250 fee
13. Special Event Permit $150 fee plus $250 refundable cleanup deposit, subject to adjustment by the Community Development
Department. $25 fee for local (La Verne based)
nonprofit organizations and no clean up deposit. $50 fee for other nonprofit organizations. Public Works fees
and/or an Entertainment permit fee may also be
applicable. Additional deposits may be required for
public safety review and inspections. Applications that are submitted within 7-45 days of the event will be
charged a fee of $200 for expedited review. This
expedited review fee is not subject to waiver or refund.
Applications submitted less than 7 days prior to event
will not be considered. If an application is denied but the event is still held, the applicant will be responsible for the payment of all costs associated with the City’s response to the denied event.
14. Use and Occupancy Permit $225 fee for occupancies greater than or equal to 2,000 square feet gross floor area; $125 fee for all others
15 State mandated A five percent (5%) fee is applied to the Planning Fee Building Permit Fee for all new construction including additions and remodels. This fee is collected upon the
issuance of the Building Permit. This fee does not apply to Mechanical, Plumbing, Grading, Electrical, Sewer or
Occupancy
State mandated “green” building
fee per S.B. 1473
Permit Valuation Fee
$1 – 25,000 $1
$25,001 – 50,000 $2
$50,001 – 75,000 $3
$75,001 – 100,000 $4
Every $25,000 or fraction
thereof above $100,000
Add $1
16. General Plan fee A four percent (4%) fee is applied to the building permit fee for all construction to maintain and update the
La Verne General Plan.
17. Performance & Completion Deposit $5,000 minimum, plus additional as required to ensure project completion and cleanup. This deposit is only
collected as necessary, and with concurrence of
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
6 applicant, to permit City consideration of temporary
utility release and/or temporary occupancy for projects which have uncompleted improvements or requirements
not related to health and safety.
18. Interim Use Permit Initial deposit of $2,000
19. Reasonable Accommodations Fee Initial Deposit of $1,500
20. Entertainment Permit Initial Deposit of $500
2120. Small Cell Design Review Initial Deposit of $500
21. Online Building Permit Hosting Fee $11 fee
ENVIRONMENTAL FILING FEES – Items in this category identified with an "initial deposit" are charged on a time and materials basis
1. Categorical exemption $25 flat fee
2. Initial study review Initial deposit of $2,500 (includes County filing and posting fees)
3. Full Environmental Initial deposit of $5,000 (includes County Impact Report filing and posting fees)
PRECISE PLAN FILING FEES for Precise Plan processing not described in the categories shown, the Community Development Director may assign a flat fee of $100 or an initial deposit as determined necessary to recover costs. Precise Plans requiring an "initial deposit" are charged on a time and materials basis. See Page One of this Resolution for further explanation.
Community Development Department Applications
1. Two-story room additions, other additions, and accessory structures requiring precise plan review, and accessory dwelling units - $0.50 per square foot of new gross floor area (including garages, porches, and utility structures). In no event shall the minimum fee be less than $75.
2. Multi-family patios, room additions and accessory structures - $75 fee.
3. Single family home - not in conjunction with subdivision development – 50 cents per square foot of gross floor area.
4. Commercial and industrial minor interior and exterior remodels and alterations where no DRC review required - $350 fee.
5. Institutional minor interior and exterior remodels where no DRC review required - $250 fee.
6. Landscape Renovation and Landscape Concept Plan Review * Single Family Residential - initial deposit of $250
* Multi Family Residential - initial deposit of $1,000
* Non Residential - initial deposit of $1,000 deposit
7. Solar collectors – Non-residential - $150 fee
8. Oversized antenna review – $50 fee
9. Miscellaneous review fee – $50 fee, or see “D,” above 109. Tree removal permit - $500 deposit (includes actual cost for professional services, e.g. landscape architect, arborist)
1110. Residential eExterior alterations, with no increase in square footage, visible from street or public place - $50 fee
1211. Historic Preservation Review - Initial deposit of $500 on projects that require the use of an Historic Preservation Architect to assist with the review.
1312. Personal cannabis propagation permit application fee - $25 1413. Entertainment Permits: $500 Initial Deposit
a. Annual Fee $120
1514. Over the Counter Planning Approvals
a. Residential Additions or Accessory Structures that are not Patio Covers (not visible from public right of way) $60
b. Rear Patio Covers (not visible from public right of way) $30 c. Signs $30
d. Commercial/ Industrial Tenant Improvements $30
Development Review Committee Applications
1. Single family homes – In conjunction with subdivision development – Initial deposit of $2,000.
2. Multiple family development – Initial deposit of $2,000.
3. Commercial, office and industrial – Initial deposit of $2,000.
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
7 4. Institutional – Initial deposit of $2,000.
5. Official – Initial deposit of $2,000, except official projects determined to be of benefit to the public may be exempt from processing fees, as verified by the City Manager and the Community Development Director.
6. Commercial, industrial, and institutional minor interior and exterior remodels – Initial deposit of $500 Sign Precise Plans
1. Master sign programs:
* Initial Master Sign Application – $750 deposit
* Amendments – $250 deposit
2. Ground sign not part of a Master Sign Program – $250 fee. All building permits for ground sign construction and installation shall be accompanied by a cash deposit of $750 to ensure completion of the sign. Following release of the sign by the City, the deposit shall be refunded to the applicant.
3. Non-illuminated wall sign not part of a Master Sign Program (DRC not required) – $50 fee per sign.
4. Illuminated wall sign not part of a Master Sign Program (DRC not required) – $75 fee per sign plus electrical permit.
5. Subdivision sign – Initial deposit of $500 per sign.
6. Illuminated window signs – $20 fee per sign (plus electrical permit)
7. Temporary Sign Permits (banners only as authorized by La Verne Municipal Code Title 17), not to exceed four times per year and a maximum of 28 days – no fee.
8. All signs requiring DRC approval - $350 deposit
Landscape Plan Check and Inspection Fees
1. Residential Plan Check – Initial deposit of $200.
2. Commercial/Industrial/Office – Initial deposit of $1,000.
3. Residential tract and planned developments – Initial deposit of $1,000.
4. Landscape Inspection Fees – Initial deposit based on the following formula: Five percent (5%) of that portion of the costs of improvements which are $50,000 or less. One and one-half percent (1-1/2%) of that portion of the costs of improvements which exceed $50,000.
No Charge Applications
1. Zoning information.
2. Preliminary consultations not exceeding three hours
3. Banner Sign Permit.
4. Heritage tree pruning permit.
5. Minor alterations to an existing ground sign or monument sign, such as a panel change out.
6. Temporary Storage Container Permit (not requiring CUP)
OTHER PROFESSIONAL SERVICES
1.Engineering & Planning – Consultation prior to filing formal application: $500 deposit after three hours of consultation
2.Planning Department Publications – Public handouts and summaries are available at no charge.
Other publications not listed below are charged at the estimated cost of reproduction. a. Environmental Guidelines $2.50 each
b. General Plan Background Report $30
c. Complete General Plan $50
Individual General Plan Items:
1) color map and summary $5 each
2) individual elements $10 each
3) text including map $50 each
4) environmental impact report $25 each
d. Master Sign Programs $5 each
(over 10 pages)
e. Ordinances $2.50 each if not available as free handout .
f. Specific Plans
1) Foothill Blvd. $25 each
2) Arrow Corridor $20 each
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
8 3) Lordsburg $15 each
4) Out of print plans Actual cost of duplication
g. Zoning Map $5 each
h. Zoning Ordinance $15 each
i. General Plan Map $5 each
j. Environmental Impact Reports Actual cost of duplication k. Aerial photocopies, $20 matte paper
approximately 2’ x 3’ $25 glossy paper
l. Other Documents 15¢ per copy
3.Records Management Charge: Charge for microfilming and/or digital recording of all applicable records in connection with planning and building division approvals. Fee to be charged as follows:
a. Deposit projects (flat fee $150
charged at time of filing)
b. Non-deposit projects, except $150
single-family construction
and second units on single-family lots.
c. New single-family units on $55
single-family lots; remodels, additions,
accessory structures and
accessory dwelling units on single-family lots.
d. Applications with base fees No charge
of $100 or less
4.Mailing Labels & Radius Map(Applicant Option) $175, up to 100 labels and 50 cents each additional label, does not include postage.
5.Digital Conversion of Plans (Applicant option) All development application plans (site plan, floor plan, elevations, etc.) must be
accompanied by a digital (pdf) copy or the applicant can pay $2 per sheet for the City to convert plans to pdf.
6.Fence Review Fee$30, plus building permit and public works fee if applicable. This fee applies only to individual fence
proposals which are not part of a larger project or other in-process application.
7.Notary FeeAs set by State law
8.Mills Act Historic Preservation$500 fee
Agreement
PUBLIC ART IN LIEU FEE – All new non-residential projects require the contribution of a public art piece valued at 0.5% of the project valuation for those projects valued under $500,000 and 1% of valuation of projects valued at $500,000 or greater. In the event that the City agrees to accept an in lieu payment for the required public art, a cash payment based on the formula above would be required to be paid to the City into a dedicated public art fund.
PARKING MITIGATION DEVELOPMENT IMPACT FEE – Applies to properties pursuant to Section
18.76.150 of the La Verne Municipal Code where sufficient off-street parking is not available. Payment of a one-time in-lieu fee shall be permitted in the amount of $1,000 per parking space, as determined by the Community Development Department, for required spaces that cannot be supplied on-site (subject to availability and City Manager approval).
OLD TOWN LA VERNE MERCHANT PARKING PERMIT – A $75 permit fee is required for each Merchant Parking Permit issued for each calendar year. As of July 1 st of each year, the fee shall be 50% of the
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
9 established fee for that year until the end of the calendar year for any new permits that are requested. Permits are distributed at the discretion of the City Manager on a yearly basis with a maximum number of permits available each year as outlined in Administrative Regulation No. 117.
STREET VACATIONS – Initial Deposit of $2,000
ANNEXATION PROCESSING– Initial deposit of $2,500
APPEALS– To appeal to the City Council decisions of the Community Development Director, Planning Commission, Development Review Committee, and other administrative staff actions, a fee of $150 shall be required plus mail and public notice costs as estimated by the City Clerk for resident appeals. Appeals by nonresident applicants and other nonresident parties shall be in the amount of one half of the original filing fee.
IMPROVEMENTS, PLAN CHECKING, AND INSPECTION FEES – To be paid at the time plans are submitted.
1. Improvement Plan checking based on the estimated cost of improvements. Minimum fee shall be $110. a. Five percent (5%) of that portion of the cost of improvements which is $50,000 or less. b. One and one-half percent (1-1/2%) of that portion of the cost of improvements which exceeds $50,000.
2. Inspections, based on the estimated cost of required improvements. Minimum fee shall be $110; a. Five percent (5%) of that portion of the cost of improvements which is $50,000 or less. b. One and one-half percent (1-1/2%) of that portion of the cost of improvements which exceeds $50,000.
BUILDING PERMITS – Building permit and plan check base fees shall be established at two times the prevailing Los Angeles County fees as amended from time to time by ordinance of the City Council. The prevailing Los Angeles County fee shall be established Per Title 26, Section 107 of the County of Los Angeles Building Code. Projects with valuations over $10 million are eligible for a reduced multiplier subject to an agreement between the City and the project applicant with City Council consent.
PUBLIC WORKS FEES
1.Staff billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.
2.Public Works Permits:
Over-limit and house moving permit fees:
Annual fee - $90
Single trip fee - $16
Standard inspection fees:
1) New residential, and new $110 plus $20 for each
and existing industrial, inspection in excess of two
commercial, professional
and institutional construction.
2) Double permits and inspection fees
shall be charged for failure to obtain
required permits prior to commencing
work within the public right of way.
Deposits (refundable):
1) An amount equal to the estimated value of work to be performed. 2) Yearly Deposit $3,000/year – Any damages to be recovered from deposit.
3.Barricades/Deposits K-Rail Rental Rates:
a. Type 1 (Standard/Single Panel) at $40 /deposit $2/day each b. Type 2 (Standard 2 Panel/A-Frame) at $50 /deposit $3/day each
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
10 c. Fee to make ready barricades if $10 minimum charge – 1 st 10 units picked up by user. $1 per unit over 10
d. Fee if delivered to user $30
(no ready fee applies)
e. Replacement Cost
(if not returned) Actual cost plus 15%
4.Damage to City Property or VehiclesActual repair/replacement charges + 20% to cover loss of use, temporary replacement of vehicle or other city
property and administrative costs
5.Signs – The following fees include materials and labor to install any traffic control sign as required. All regulatory, warning and advisory signs shall be installed by the City. a. Street name signs $300 per installation
b. Traffic control signs $250 per installation
c. Directional signs $250 per installation
6.Public Works Department Publications – The following documents are available at the stated fees.
All other publications not listed below, or portions of the listed documents, are charged at the cost of reproduction.
a. Standard contract documents $50 for entire publication (does not include copyrighted documents)
b. Notice inviting bids $50 minimum or actual cost bid packages c. Blue prints $3 per page or actual cost from outside printer d. Standard Plans $0.15 (15¢)/page
e. Plotter prints $15 per page
7.NPDES Inspection FeeA fee shall be assessed to all businesses as defined by the L.A. Regional Water Quality Control Board for annual inspections in compliance with the National Pollutant
Discharge Elimination System (NPDES) permit
requirements. The annual fee of $250 shall be assessed at the time of the annual business license renewal, which will include the first inspection and one follow up
inspection. The fee for additional inspections (follow up inspections) shall be $125 per inspection, not to exceed $750.
8.Form CompletionAll forms requested to be completed by the city shall be subject to a fee of $25 per form. Forms shall be
completed in two (2) business days from the day
submitted.
STORM DRAIN FACILITIES DEVELOPMENT IMPACT FEES
1.Residential: Upon application for a $175 for each one-tenth (10) gross acre or fraction building permit for construction of a thereof; provided that maximum fee for single- new building (or an addition and/or family residence shall not exceed $350 remodel with a valuation of $75,000) to
be used for residential purposes
2.Nonresidential: Upon application for $350 for each one-tenth (1/10) gross acre or a building permit for construction of a fraction thereof new building (or addition and/or remodel
with a valuation of $75,000) to be used
for nonresidential purposes
UNDERGROUND UTILITIES FEE
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
11 1. Residential: Upon application for a $175 for each one-tenth (1/10) gross acre or building permit for construction of a fraction thereof; provided that maximum fee new building (or an addition and/or for single family residence shall not exceed remodel with a valuation of $75,000) $350
to be used for residential purposes.
2. Nonresidential: Upon application for $350 for each one-tenth (1/10) gross acre a building permit for construction of a or fraction thereof new building (or an addition and/or
remodel with a valuation of $75,000) to
be used for nonresidential purposes.
RATES, FEES, CHARGES AND CONDITIONS OF SERVICE FOR THE FURNISHING OF WATER BY
THE CITY OF LA VERNE
Water System Connection Fee: Any person applying for water service to one or more parcels of land which have not previously received water service directly through a service connection from the City of La Verne specifically for such parcel shall, before such application is approved, pay to the City water system connection fees as follows. In the event that a customer requests to upgrade to a larger service after payment of impact fees and/or service connection, the customer shall be responsible for the difference in impact fees included in section 2a, 2b, 2c, 2d, and 2e:
a.Unit Connection Fee – Residential: The following fee shall be charged for each residential unit (as defined in Section 9) connected to the system:
Single family dwelling unit $385
Townhouse or condominium, each unit 330
Apartment, duplexes and triplexes, each unit 330
Mobile homes, per space 275
Motels, per unit 135
Rooming houses and convalescent homes, per unit 110
b.Unit Connection Fee – Nonresidential, Commercial Institutional or Industrial: The following fee shall be charged for each meter connected to the system which serves nonresidential, commercial, institutional or industrial user:
3/4-inch $ 385
1-inch 495
1 1/2-inch 610
2-inch 825
3-inch 1,050
4-inch 1,270
6-inch 1,545
8-inch 1,875
10-inch 2,205
12-inch 2,755
c.Acreage Connection Fee – Residential: For each one-tenth (1/10) usable gross acre or fraction thereof, the fee shall be as follows:
All Zones $670
d.Acreage Connection Fee – Nonresidential, Commercial Institutional or Industrial: For each one-tenth (1/10) usable gross acre or fraction thereof, the fee shall be as follows:
All Zones $1,200
e.Post Miramar Connection Fee:
1)Metered Service: For each water meter connected to the City water system, the fee shall be equal to the amount shown in the table below for the size of meter, multiplied by the number of months which have passed since October 1, 1986. Post Miramar connection fee shall be paid at the time of installation of the meter.
Size of Meter Monthly Charge
5/8 & 3/4-inch $ 8.00
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
12 1-inch 8.00
1 1/2-inch 25.00
2-inch 40.00
3-inch 62.50
4-inch 125.00
6-inch 300.00
8-inch 375.00
10-inch 500.00
12-inch 625.00
2)Private Fire Service: For each private fire service connected to the City water system, the fee shall be equal to the amount shown in the table below for the size of connection, multiplied by the number of months which have passed since October 1, 1986. Post Miramar connection fee shall be paid at the time of installation of the service and shall not exceed a maximum of $10,000.
Size of Connection Monthly Charge
2-inch $ 12.00
3-inch 18.75
4-inch 37.50
6-inch 90.00
8-inch 112.50
10-inch 150.00
12-inch 187.50
f.Usable Acreage: Usable acreage is all land other than that which is unsuitable for development because of the nature of the terrain and is subject to legal restriction limiting its use to unirrigated natural open space in perpetuity. Such restriction shall be reviewed and approved by the City of La Verne and shall be determined on a parcel-by-parcel basis. The restriction shall be by dedication of fee or easement to the Homeowners Association, the City, or other government agency. Acreage fees are due and shall be paid upon recordation of final map. Provided, however, that parcels for which no acreage fees were previously paid, fees shall be paid prior to issuance of building permits.
Usable acreage shall not include land which is developed by the developer as a public park, and dedicated to the City of La Verne.
g.Frontage Fee: For each parcel of land fronting on a street that contains an existing water line with adequate capacity for the subject parcel a fee of $15 per front foot shall be charged. For each parcel connecting to a water main in Foothill Boulevard or any other street where the two sides of the street are served from separate pressure zones, the charge shall be two times the amount shown.
1) Fees shall be calculated as of the date of payment. However, if payment is made more than sixty (60) days before anticipated connection, as determined by the City Manager, fees shall be recalculated as of sixty (60) days before such anticipated connection and any increase shall be due and payable before connection.
2) The City is empowered to negotiate contracts with individuals, firms or corporations relative to the extension or enlargement of water facilities and/or relative to methods of reimbursement to the City. Credits may be given against the fees set forth herein where property owners have constructed water facilities or where property has been assessed for like improvements.
h.Abandonment of Services. When an existing service has been shut off continuously or otherwise terminated for a period of two (2) years or more, it shall be presumed to be abandoned. Any subsequent service shall be treated as a new service and subject to all applicable fees including acreage and frontage fees of this resolution.
REFUSE AND RECYCLING COLLECTION SERVICE CHARGES
Comprehensive Fee Schedule Fiscal Year 20232024-2425
Resolution No. 2324-XX
13 1.Daily, Monthly or Bimonthly Service Fees. The fees or charges adopted herein in sections 1-4 are imposed as a condition of service by the City's franchised waste hauler. The franchise agreement includes provisions for rate increases detailed in the current contract with Waste Management.. This fee or charge is not imposed upon real property or upon a person as an incident of property ownership. New fees reflecting State mandates were approved at the Proposition 218 Hearing held on June 21, 2021.
2. Residential Program Refuse Collection Charges. In compliance with state mandates, recycling and organics recycling programs have been implemented. Costs for these efforts are included in the rates listed in this section. Residential properties receive a recycling and an organics recycling cart, that are included in these rates.
Rates are based on:
-Each single-family dwelling unit, whether one or more are on a single lot. -Each unit in a mobile home park, duplex, or other multiple dwelling unit. -Each property in areas where residential carts are available and necessary to meet solid waste compliance.
-Every four (4) guest rooms or a fractional number thereof, in any hotel, motel, rooming or lodging house.
From July 1, 2023 2024 through June 30, 20242025-monthly fee, billed bi-monthly (a) 35 gallon container $26.95 28.81 (b) 64 gallon container $29.38 31.41 (c) 96 gallon container $31.94 34.16 (d) Additional 96-gallon trash container $10.39 11.15 (e) Each additional 64-gallon recycling cart i $9.86 10.58 (f) Each additional 64-gallon organics recycling cart ii $13.7514.75 (g) Mechanized container size exchange iii $19.4720.89 (h) Bulky goods collection iv $32.4234.78
(i) Extra pick up $25.9527.84 (j) Contamination Fee $20.0021.46 (k) Replacement of damaged or lost mechanized container v $64.8669.58 i In Excess of two (2)
ii In Excess of (2)
iii Excluding one (1) change within three (3) months of initiating service at no charge or exchanging a cart of a larger size to a smaller one.
iv After four (4) at no charge
v After one (1) at no charge
3. Commercial and Multi Family Program Refuse Collection Charges In compliance with state mandates, recycling and organics recycling programs have been implemented. Costs for these efforts are included in the rates listed in this section. Due to the individuality of properties, there are many options available to the La Verne community and shared bins are allowed in some cases. Gray shaded options are unavailable at the time of this writing, but remain in this schedule, in the case that services become available.
From July 1, 2023 2024 thru June 30, 20242025-monthly fee, billed monthly (a)
Trash
Bin Size Frequency of Pick Up per Week
1X 2X 3X 4X 5X 6X
3 Yard Split Bin $ 209.29 $ 408.06 $ 612.09 $ 816.12 $ 1,020.15 $ 1,224.18 Trash & Recycle
Only
1.5 Yard Bin $ 139.56 $ 247.11 $ 317.39 $ 413.86 $ 510.76 $ 648.82 Each Additional Bin $ 85.71 $ 138.44 $ 171.37 $ 226.33 $ 281.22 $ 360.37
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
14 Extra Pick Up
Charge $ 61.71
2 Yard Bin $ 151.32 $ 271.25 $ 348.16 $ 496.18 $ 561.28 $ 712.89 Each Additional Bin $ 138.65 $ 231.72 $ 252.69 $ 300.92 $ 349.38 $ 421.85 Extra Pick Up $ 76.47
3 Yard Bin $ 178.64 $ 321.81 $ 405.24 $ 532.73 $ 660.14 $ 840.30 Each Additional Bin $ 129.61 $ 208.71 $ 259.24 $ 344.96 $ 430.64 $ 551.45 Extra Pick Up $ 82.65
4 Yard Bin $ 204.02 $ 367.95 $ 464.61 $ 609.61 $ 759.02 $ 969.93 Each Additional Bin $ 158.18 $ 257.08 $ 318.59 $ 421.85 $ 527.29 $ 678.93 Extra Pick Up $ 96.21
6 Yard Bin $ 260.65 $ 471.17 $ 587.63 $ 774.33 $ 993.64 $ 1,231.40 Each Additional Bin $ 221.90 $ 358.14 $ 439.41 $ 584.43 $ 731.65 $ 940.38 Extra Pick Up $ 142.45
(b)
Recycling
Bin Size 1X 2X 3X 4X 5X 6X
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
15 96 Gallon Cart (per
cart-maximum 3 carts) $ 24.30 N/A N/A N/A N/A N/A 2 Yard Bin $ 34.18 $ 70.36 $ 105.53 $ 140.71 $ 175.88 $ 211.06 3 Yard Bin $ 51.28 $ 105.52 $ 158.29 $ 211.06 $ 263.83 $ 316.57 4 Yard Bin $ 68.37 $ 140.70 $ 211.06 $ 281.40 $ 351.76 $ 422.10 6 Yard Bin $ 102.55 $ 211.04 $ 316.60 $ 422.11 $ 527.64 $ 633.16 Extra Pickup $ 82.65
(c)
Organics Rates
Bin Size 1X 2X 3X 4X 5X 6X
64 Gallon Cart $ 90.19 $ 180.38 $ 270.55 $ 360.73 $ 450.92 $ 541.11 2 Yard bin $ 360.73 $ 721.48 $1,082.22 $1,442.97 $1,803.70 $2,164.43 (d)
Compactor Rates
Bin Size 1X 2X 3X 4X 5X 6X
3 Yard compactor $ 415.98 $ 695.15 $ 758.07 $ 902.75 $1,048.08 $1,265.55 Extra Pickup $ 247.95
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
16 Other Compactor Rates
Compactors Roll Off Haul Rate + $ 216.15
Compactor cleaning fee $ 135.13
(e)
Other Commercial Rates
Resume Fee $ 44.56
Locking Bin Rate $ 13.59 Monthly, per bin
Replacement Lock $ 33.99
Replacement Key $ 6.17
Contamination Fee $ 43.25
Commercial Valet Service $ 28.43
per bin, per number of days of service per week
Overage Fee $ 61.80 per occurrence
4. Miscellaneous Refuse Charges-From July 1, 2023 2024 thru June 30, 20242025-billing frequency varies depending on service
(a)
Insta Bin Rates
Insta Bin $ 168.91
Extra pick up $ 168.91
Temp Bin rental per week $ 33.78
(b)
Roll Off Rates
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
17 SEWER SERVICE CHARGES – All sewer services furnished by the City shall be subject to the following charges:
1 Sewer Unit Connection Fees for New Construction and/or Additions:
Haul Rate $ 347.82
5 tons $ 333.82
Disposal per each additional ton $ 66.76
Roll Off Total (includes 5 tons) $ 681.64
Trip Charge or Reschedule $ 168.91
Relocate $ 67.58
Recycle Rolloff $ 347.82
Greenwaste Haul Rate $ 347.82
Greenwaste Rate Per Ton $ 89.63
C & D Haul Rate $ 347.82
C& D Rate Per Ton $ 65.89
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
18 a. Manufacturing, Commercial, Institutional, Official, and other nonresidential uses:
1) $125 plus $25 per 1,000 square feet or any fraction thereof for ground level building space, plus $7.50 per 1,000 square feet or fraction thereof for building space above ground level. 2) Front footage fee: $15 per front foot
b. Residential Uses:
1) Single family: For each detached single-family residential unit on a single, separate lot – $125.
2) Multiple family, including mobile home parks, for building or buildings under one ownership:
$125 for the first unit; plus $75 for each of the next nine (9) units; plus $30 for each additional unit on one lot or building site.
3) Front footage fee: $15 per front foot
POLICE DEPARTMENT FEES
Staff billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.
1. Overnight parking permit -- annual/daily $100 / $5
$50 admin fee
prorated monthly
rate of $4.16
2. Overnight annual parking permit renewal fee $50
(Reapplication required after January 31)
3. Recreational vehicle storage permit $100
- Annual renewal fee $50 for 3 yrs.
4. Non-injury accident report $25
Injury accident report No Charge
5. All other police reports No charge
6. Concealed Carry Weapon (CCW) Permit
a. CCW Administrative Fee $100
b. CCW amendments/Modifications/Card Replacement $10
c. Concealed weapon permit renewal $25
8. Residential burglar alarm permit $50
9. Commercial burglar alarm permit $100
10. False alarm response fees:
a. First 2 responses in any 365-day period No charge
b. Third through all subsequent responses in $50 75 for each 365-day period response
c. Fourth through all subsequent responses in $150 for each 365-day period response
c. Failure to obtain an alarm permit within thirty (30) days of operation without reasonable cause will result in a $10 per day fee every day thereafter.
11. Copies of color photographs
a. or CD ROM: $15
a.b. Flash Drive (≤32 GB) $20
12. Audio/video tape reproduction of taping $40/half hour
13. Pre-employment Local Criminal History Check $30
14. Location/Address Call History Report $20
15. Massage Permit for Operator $250
16. Firearms sales permit $250
17. Bingo Game Permit Fees:
a. Bingo Permit Fee & Annual Renewal Actual cost
b. Bingo Manager Permit Fee as required by Actual cost
La Verne Municipal Code
18. Service charge for release of impounded vehicles. a. General impound fees (Driver NOT found to be $150
under the influence of alcohol and/or drugs.) NO DUI
b. For vehicles where the driver is arrested for $400
driving under the influence or reckless driving.
Up to $250 fee may be waived if there is no criminal filing
19. Service charge for release of abated vehicles $125
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
19 20. Storage of seized vehicle $10/day per vehicle
21. Citation sign-off for persons who
fail to display handicapped placards. $10
22. Citation sign-off fee (nonresidents) $1020
23. Second response fee – loud party or noise Actual cost disturbance per L.V.M.C. Section 8.20.050
24. Adult booking recovery fee $210
25. Juvenile detention fee $ 75 per hour
($18.75 per ¼ hour). Billable beginning one (1) hour after parent notification.
26. Jail Trustee acceptance letter $30
27. Inmate worker fees
- full-time inmate worker $25 per day plus
$250 fee@ booking
- part-time furlough workers $60 per day plus
$250 fee @ booking
28. Live-Scan applicant fingerprinting $20 per process plus actual cost charged by
DOJ and/or FBI
29. Rolled ink fingerprinting $10 20 for 1 card
$5 each add ’l card
30. Requests for Traffic/Parking Enforcement $175 per request. on Private streets. Requesting Party shall City preparation provide to the City labels or preaddressed of address labels, envelopes to affected residents. if desired, per the
fees set forth @
#E-4 of this Reso.
31. Police clearance letter $15
32. Firearm Storage Fee $10 per month
33. Firearm Release Fee $50 per case/incident
Shall apply to all firearms seized, stored or impounded.
Any & all fees shall be waived if firearm is stolen
or if surrendered for destruction. All fees due upon release.
34. Electric Utility/Security Cart Inspection Fee (per Reso. No. 09-05) $10 per cart
FIRE DEPARTMENT FEES
.Staff billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.
1.Annual Business Fire Inspection Fee:
New Business/Annual Inspection requiring operational permits $124 for first hour Conducted by Prevention Staff. thereafter charged
½ hour increments
Prevention First Re-inspection No Charge
Each additional Re-inspection $124 for first hour
Thereafter charged in ½
hour increments
Businesses occupying 5,000 – 50,000 square feet 2 Hours($248) Businesses occupying 50,000 – 100,000 square feet 3 hours ($372)
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
20 Businesses occupying 100,000 or more square feet 4 hours ($500) Engine Company Inspections not requiring operational permits $195 for first hour engine company time, thereafter,
charged in ½ hour
increments
Engine Company -First Re-inspection No Charge
Each additional Re-inspection $195 for first hour
Thereafter charged in ½
hour increments
2.Annual Operational Permit
All businesses with conditions, processes or materials that require an annual fire permit as per the California Fire Code (CFC) Sections 105.1.1 through 105.7.18 shall pay the following General Permit fee(s):
First permitted use $332
Each subsequent permitted use $166
Failure to pay permit fee within 30 days of receiving renewal letter 50% Additional or permit application.
3. Special Activities Fees
Hazardous event/operations -- Upon agreement $210 minimum/ by both the Fire Chief and City Manager, hourly
special activities fees can be waived.
This fee excludes the City's annual
4th of July fireworks show. (City Sponsored Event)
Fireworks Display/Permit Permit $322 + Stand-by
Fee (see hourly rates)
Special Event inspection-Christmas tree lots, Pumpkin Patches etc. $248 Tank installation and/or removal, underground, $248
flammable liquids
Special Event – Open flame vendors (include permit and inspection) $124
4. Fire Protection Systems Plan check and Inspections Fees:
The Fire Protection System - Fire Plan Check process is applicable when a fire protection system is installed, rehabilitated, or modified.
To start the process, the applicant must visit the Building Division office located at City Hall complete the Fire application, submit 3 copies of the fire plans, and pay the application fee. The regular plan check turnaround time is 14 business days from the date plans were submitted.
Fire plans are reviewed by a fire consultant to ensure compliance with the California Fire Code, California Building Code, and applicable adopted standards. After the initial consultant review, the applicant is notified to pick-up the approved plans and/or return the plans for subsequent consultant review. Once fire plans have been approved by the consultant and the Community Risk Reduction Bureau, the applicant will pay the applicable permit cost (B-F below) and Inspection fees, consultant fees, and then pick-up the finalized building plans (that include a stamp from the consultant and the Community Risk Reduction Bureau). Once all costs are paid, the applicant will receive a copy of the Fire Protection System Permit/Job Card. The applicant has 6 months to complete the work/project and schedule required inspections with the Community Risk Reduction Bureau (the permit fee covers most of the inspection costs). If additional inspection time is required, the Miscellaneous Fee (As-Needed Fire Inspection) is applicable.
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
21 The permit fees listed in B- F include up to 3 inspections. If additional inspection time is required, the Miscellaneous Fee (As-Needed Fire Inspection per hourly rate) is applicable. a. Application Fee with each permit (14 Business days) $62 TYPES OF FIRE PROTECTION SYSTEM PERMITS – Per system:
b. FIRE ALARM: Inspections + Consultant
Fee - Per System
1. Alarm System (New) $372 + Consultant Fee,
Per System
2. Alarm System (Tenant Improvement) $372 + Consultant Fee, Per System
c. FIRE SPRINKLER SYSTEM:
Inspections + Consultant
Fee - Per System
1. Fire Sprinkler New $372 + Consultant Fee,
Per System
2. Fire Sprinkler Tenant Improvement $372 + Consultant Fee, Per System
3. Fire Sprinkler Tenant Improvement w/Calculations $372 + Consultant Fee, Per System
4. Additional Riser/per floor/same Building $372 + Consultant Fee, Per system
5. Fire pump $372 + Consultant Fee,
Per System
6. Fire Underground System $372 + Consultant Fee,
Per system
7. Standpipe System $372 + Consultant Fee,
Per System
8. High Pile Storage $372 + Consultant Fee,
Per building
d. ENGINEER SYSTEMS: Inspections + Consultant
Fee - Per System
1. Hood and Duct suppression system, Clean Agent, ETC. $372 + Consultant Fee, Per System
2. Special Systems/Spray booth $372 + Consultant Fee,
Per System
e. HAZARDOUS MATERIAL PLAN: Inspections + Consultant
Fee - Per System
1. Hazardous Material Plan Check $372 + Consultant Fee, Per Submittal
f. FIRE DEPARTMENT ACCESS: Inspections + Consultant
Fee - Per System
1. Fire Department Access Plan $372 + Consultant Fee,
Per building
5. New Building / Tenant Improvements Plan check Fess:
The New Building / Modification - Fire Plan Check process is applicable for all construction projects within the City. The process is mostly handled by the Building/Engineering Division; whereas the Community Risk Reduction Bureau is responsible for reviewing plans to ensure compliance with the California Fire Code, California Building Code, and California Health & Safety Code.
To start the process, the applicant must first visit the Building Division located at City Hall and complete a Fire application. Next, the applicant will submit a copy of their Building/Engineering Division application, 3
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
22 copy of the building plan, and pay the application fee. The regular plan check turnaround time is 14 business days from the date the plans are submitted.
Building plans are reviewed by a City consultant or Fire Marshal. After the initial city or consultant review, the applicant is notified to pick-up the approved plans and/or return the plans for subsequent consultant review. Once all revisions are finalized, the applicant will pay the applicable Inspection fees, consultant fees, and pick-up the finalized building plans (that include a stamp from the consultant and the Community Risk Reduction Bureau).
The applicant has 6 months to complete the work/project and schedule an inspection with the Community Risk Reduction Bureau. If additional inspection time is required, the Miscellaneous Fee (As-Needed Fire Inspection) is applicable. Note: The Building Inspector will not finalize any project until it has been inspected by the Community Risk Reduction Bureau.
The permit fees listed in section B include up to 3 inspections. If additional inspection time is required, the Miscellaneous Fee (As-Needed Fire Inspection/per hourly rate) is applicable. a. Application Fee with each permit (14 Business days) $62
TYPES OF PLAN CHECK PERMITS
b: Plan Check Types – Per submittal Inspections + Internal Review or Consultant fee
1. Architectural- New per building $372 + $744 or Consultant Fee, Per submittal
2. Architectural – T.I. per building $372 + $496 or Consultant Fee, Per Submittal
3. Architectural/New > 2 Story or $372 + $868 or Consultant R-1/R-2 w/more than 50 units Fee, Per Submittal
4. Architectural – High Rise (Buildings >75ft) $372 + $1736 or Consultant Fee, Per
Submittal
5. Fuel Modification Plan $372 + $527 or Consultant
(Single Family Residence) Fee, Per Submittal
6. Fuel Modification Plan $372 + $899 or Consultant
(Multi Family, Tract, Commercial) Fee, Per Submittal
7. Development Review (CUP, Tract Map, Etc.) $372 + $496 or Consultant Fee, per Submittal
8. Plan Revision/As-builts $372 + $279 or Consultant
Fee, per submittal
6.Other
Inspection Services for which no fee is listed (hourly or consultant) $124 and or consultant.
Arson/Investigator: Billing determined by the Fire Chief See Hourly rate.
Copies of reports and documents 15¢ per page
Cost recovery for Fire Dept. response necessitated $488 per engine co. by negligent; intentional or for alcohol/drug per hour or fraction related acts; cost recovery for Fire Dept. response for thereof. $203 per water removal; cost recovery for Fire Dept. response medical unit per hour for a nonresident vehicle fire, weed abatement or fraction thereof. cost recovery for Fire Dept clean-up spills at accident scenes
7. State-Mandated Inspection Types:
Pre-Inspection- STD-850 Residential Care Facility $155 Final Inspection STD-850 Residential Care Facility $155 Pre-Daycare Facility Single Family Residential, Adult or Child $155 Daycare Facility Commercial Adult or Child $155
School/ Educational facilities (Public and Private) $248
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
23 Apartment Building Inspections $124
Medical Facility $248
8. Fire Alarms Fees and Fines:
The first three responses in any 365-day period No Charge For the 4th and each additional response in $488
any 365-day period
Non-Emergency response to residential care $488
facility for caregiver assistance per occurrence
9. HOURLY RATES: (Time and Material)
a. Type of Resource
Fire Chief $210
Fire Marshal $124
CRR Specialist $105
Engine Company $488
10.Fire Safety Equipment Development Impact Fee$385
(Payable upon submission of an application to the City for a building permit in the Hillside Development Area.)
Fire Facilities Development Impact Fee$7,504
On new residential projects in the Hillside Overlay Zone.
11.Emergency Medical Services
The La Verne Fire Department, or its contracted billing service, will bill the insurers of La Verne residents, including Federal health care programs, but only to the extent of their insurance coverage to ensure no "out of pocket" costs. Third party billing is established to provide for the long-term sustainability of the La Verne Fire Department’s Emergency Medical Services and Ambulance transport programs.
Individuals who are not residents of the City of La Verne and have been a recipient of Emergency Medical Services shall be charged fees for services rendered without regard for "out of pocket" expenses.
Emergency Medical Service fees minimums are annually established annually by the Los Angeles County Department of Health Services. Individual fees adjusted beyond the minimum are established to ensure accurate cost recovery as determined by the Fire Department.
Advanced Life Support L.A. Co. rate
Advanced Life Support (Non-resident) LA Co. rate + 10.25% Basic Life Support L.A. Co. rate + 10.25%
Paramedic patient assessment fee LA Co, rate
Paramedic patient assessment fee (non-resident) LA Co rate + 10.25% Each additional patient 50% additional
Dispatch Fee $25
Mileage per mile L.A. Co. rate
Oxygen L.A. Co. rate
Medical Supplies $3134
Documentation fee $15
Documentation fee (non-resident) $16
First Responder fee $488
Night Charge $2931
Back-up Ambulance (Basic Life Support):
Use of back-up ambulance (transport only) $937
Non-emergency ambulance transport $937
Cost of Medical Supplies Actual cost per
current L.A. Co. rates
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
24 REGULATORY PERMIT FILING FEES
1. Those regulatory permits also requiring a City of La Verne business license and the term of the permit is the same as business license:
a. Business License Application processing $30 for new business $10 for annual renewal
b. Door-to-door solicitation $66
c. Fortune telling:
Processing fee for application $100
Regulatory Permit $100
d. Certificate of Necessity & Public Convenience:
Processing fee for application $50
e. Short-Term Rental Permit (initial application) $100
f. Short-Term Rental Permit (renewal) $35
2. Those regulatory permits not requiring a City of La Verne business license:
a. Garage sales $10
Penalty for failure to obtain permit
an additional $5
b.Charitable/Religious/Nonprofit Exempt except when
solicitors are paid, for which
the fee shall be $15
c. Christmas tree lots and/or $250 fee plus $250
Related Seasonal Sales cleanup deposit
3. The business of filming and videotaping within the City of La Verne:
a.Daily permit $300
b.Daily rental fee for City-owned
buildings or facilities excluding City
Parks and Recreational Facilities. $500
c. Use of other City services, equipment Actual cost per A.R. and/or personnel
4. Tobacco Retailer’s License Fee $300
5. Other regulatory permits not $15
specifically provided for elsewhere
ANIMAL CONTROL FEES
1.Dog License Fees
a. unaltered dog - 1 year/2 year license $100/$200120
b. altered dog - 1 year/2 year license $30/$60
c. sr. citizen - unaltered dog $100/$200110
d. sr. citizen - altered dog $106/$2012
e. late application fee for new dog license $60
f. late renewal of dog license $60
2.Cat License Fees:
a. unaltered cat - 1 year $10
b. altered cat - 1 year $ 5
c. late application fee for new cat license $10
d. late renewal of cat license $10
3.Impound Fees:
a. dog - first incident: Altered/Unaltered $30/$30
b. dog -– second incident: Altered/Unaltered $60/$60
c. dog -– third incident: Altered/Unaltered $90/$90
d. cat: Altered/Unaltered $10/$10
e. small animals, i.e., rabbits, chickens, ducks, turtles $150 f. medium animals, i.e., goats, sheep, calves $25
g. large animals, i.e., horses, ponies, donkeys, $6035
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
25 cows, pigs (trailer needed)
4.Food and Care (Per Day):
a. dog $10
b. cat $10
c. small animals $5.7
d. medium animals $10
e. large animals $4025
f. all animals required to be quarantined at the shelter $2015
5.Other Animal Control Fees:
a.trailer fee $25
b.special animal permit $50
c. service fee on large animals requiring extra manpower $50 ad.owner release fee
- Licensed/Unlicensedper animal $100/$15040
-owner requested euthanasia $50
-per litter $20030
- per on-site pick-up $10040
- carcass removal (owner's) $10040
OTHER FEES
1. Research activities (for requests outside the scope of the Actual cost for time California Public Records Act if staffing and workload based on actual permit, a project may be undertaken salary including fringe benefits of the staff
member working on the
project.
2. Returned check or returned electronic payment $25
3. Copying fee (except documents 15¢ per page
pursuant to Fair Political Practice Act)
4. Providing Information on CD Media $15
5. Notary fee As set by State law
6. City Council Agenda Available free on website
7. City’s annual budget or comprehensive annual financial report Available free on website$25
8. Passport Application Acceptance Service Fees established by U.S.
Dept. of State
9. Passport Photo Service $15 21 (for set of 2)
10. Certification of records $10 per document, plus
copy fee
11. Emergency response costs related to DUI Actual cost.
Alcohol/drug traffic collision incidents. (Authorized
by Govt. Code Section 53150)
12. Sign recovery fee $10 per sign
13. Municipal Code Annual Supplement Service $50 (includes postage)
14. Fees for rental of parks and recreation facilities and programs are established and maintained by the Community Services Director by administrative regulation.
15. Park, open space, and recreation fees.
For credits, waivers, or adjustments, see Chapter 3.20, La Verne Municipal Code. a. New residential development $4,500 per unit
b. Senior residential development $3,000 per unit
c. Accessory dwelling unit $4,500 per unit
- Fee shall be a proportionate amount of the fee for a new residential structure based on the size of existing primary structure. (i.e., 2,000 s.f. house = $4,500 fee; 1,000 s.f. ADU is 50% of the size of the primary structure, thus fee is $2,250).
Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
26 d. Dormitories and assisted care facilities $1,500 per bed e. Very low, low, and moderate housing and mobile homes $1,500 per unit f. New commercial, industrial, and non-residential institutional space $0.40 per square foot The fees apply to new development, including additions that result in at least a 25% net increase in gross floor area in the case of commercial, industrial, and non-residential institutional space.
16. Fees for rental of City vehicles and equipment shall be established and maintained by the Public Works Department by administrative regulation.
17. Where maximum fees are specified by state law, those fees shall prevail over any fee specified herein.
FEE REDUCTION FOR ECONOMIC DEVELOPMENT PROJECTS - The City Manager, at his sole discretion, may offer a reduction in any impact or processing fee. Such reduction shall not exceed 30 percent, and shall apply only to specified economic development projects which meet one or more of the following objectives:
1. Any project generating more than 100 new, permanent jobs; in a category deemed desirable after review by the City Manager.
2. Any project which adds more than $100,000 in projected annual sales tax revenues to the City's general fund.
3. Any project which converts an historic or potentially significant structure for adaptive reuse as a revenue-generating commercial enterprise or affordable housing project meeting specific general plan targets for affordable housing production and cultural resource preservation.
4. Any project which meets 50% or more of any Items 1-2 of the above criteria (e.g., 50 new permanent jobs, $50,000 in projected new annual sales tax revenues, $50,000 in additional tax increment revenue) may be considered, on a case-by-case basis, for some level of impact or processing fee reduction, up to a maximum of 30 percent reduction. i In Excess of two (2)
ii In Excess of (2)
iii Excluding one (1) change within three (3) months of initiating service at no charge or exchanging a cart of a larger size to a smaller one.
iv After four (4) at no charge
v After one (1) at no charge
Prior Proposed Increase/ Percentage
Fee Description Fee Fee (Decrease) Change
Land Use Filing Fees
Entertainment Permit 500.00$ -$ (500.00)$ Change in section Online Building Permit Hosting Fee -$ 11.00$ 11.00$ NEW Precise Plan Filing Fees
Entertainment Permit - Initial Deposit -$ 500.00$ 500.00$ Change in section Other Professional Services
Aerial photocopies
Matte Paper 20.00$ -$ (20.00)$ Eliminated Glossy Paper 25.00$ -$ (25.00)$ Eliminated Refuse And Recycling Collection Service Charges various various various 7.28% Police Department Fees
False alarm response fees
Third response in 365 day period 50.00$ 75.00$ 25.00$ 50.00% Fourth through all subsequent responses in365 day period 50.00$ 150.00$ 100.00$ 200.00% Copies of color photographs
Flash Drive (<32GB) -$ 20.00$ 20.00$ NEW Citation sign-off fee (non-residents) 10.00$ 20.00$ 10.00$ 100.00% Rolled ink fingerprinting 10.00$ 20.00$ 10.00$ 100.00% Emergency Medical Services
Medical Supplies 31.00$ 34.00$ 3.00$ 9.68% Night Charge 29.00$ 31.00$ 2.00$ 6.90% Proposed Fiscal Year 2024-25 Comprehensive Fee Schedule Adjustments City of La Verne