Agenda packet, regular meeting, first session — La Verne City Council, May 6, 2024

2024-05-06 City Council Regular Meeting Agenda
PREVIEW - CITY COUNCIL AGENDA - MAY 6, 2024.PDF
2024-05-06 City Council Meeting Agenda Packet
AGENDA PACKET MEETING, MAY 6, 2024 (2).PDF

1. Documents:

1.I.

Documents:

Table of Contents
City Council Agenda Packet, Monday, May 6, 2024
Agenda 2
Agenda Items

1. Presentation - YFAC Student Representataives

2. Presentation - Older Americans Month Proclamation

3. Presentation - Military Appreciation Month Proclamation

4. Presentation - Veterans Memorial Statues

5. Presentation - FAIR Insurance Plan

6. Council Minutes of the April 15, 2024 meeting 7

7. Registers of Audited Demands 15

8. Replacement Utility Vehicle for Fire Department 27

9. Award of Contract for Las Flores Park Modular Restroom Project 46

10. Reso of Intention to Approve Amendment - PERS 53

11. Reso amending Comprehensive Fee Schedule - Building permits 65

12. Award of Contract for Psychological Eval Services for CCW applicants 115

13. Civic Center & Durward Way Parking Review and Proposed Restrictions 134

14. Closed Session - Litigation

COUNCIL REGULAR MEETING AGENDA

Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member

Monday, May 6, 2024
Study Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.

Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:

• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID: 811 7049 3402 when prompted. Public Comments via Zoom will only be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.

STUDY SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick

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AGENDA City Council 5/6/2024 Page 2

Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven Frank Johnson, and Mayor Tim Hepburn.

STUDY SESSION TOPIC - BUDGET: CITY STAFF WILL PRESENT A PRELIMINARY OVERVIEW

OF THE PROPOSED OPERATING BUDGET AND CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2024/25.

The City Council will recess and reconvene at 6:30 p.m. for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - 6:30 P.M.

PLEDGE OF ALLEGIANCE - VETERAN RICHARD "DICK" ANDERSON, SERGEANT, US ARMY ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven Frank Johnson, and Mayor Tim Hepburn.

PRESENTATIONS - YFAC STUDENT REPRESENTATIVES, OLDER AMERICANS MONTH

PROCLAMATION, MILITARY APPRECIATION MONTH, VETERANS MEMORIAL -STATUES,

FAIR PLAN INSURANCE

1. YFAC Student Representatives -The purpose of the Youth and Family Action Committee is to encourage, coordinate and facilitate the involvement of citizens and community organizations in combating the problems of substance abuse, gang activity, and community violence. This past year, YFAC has had the participation of three Bonita High School Student Representatives attending monthly meetings and providing invaluable contributions to help at risk youth. The Student Representatives for the past school year have been Rilee Crosby, Berlyne Stillions, and Nathan Kwan.

2. Older Americans Month Proclamation - May is Older Americans Month, a time for us to recognize and honor our older adults and their immense influence on every facet of American society.

3. Military Appreciation Month Proclamation - National Military Appreciation Month, also known as Military Appreciation Month, is a month-long observance in the United States, dedicated to people who are currently serving in the United States military.

4. Veterans Memorial Statues - Addition to statues to the Veterans Memorial.

5. FAIR Insurance Plan - The California Department of Insurance will be presenting on the FAIR Plan.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

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AGENDA City Council 5/6/2024 Page 3

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

6. City Council Minutes of the Regular meeting of April 15, 2024.

Recommendation: That the City Council approve the minutes.

7. Register of Audited Demands (3) in the amount of:

1. $2,626,281.56, dated April 10, 2024

2. $231,335.50, dated April 16, 2024

3. $1,877,732.06, dated April 25, 2024
Recommendation: That the City Council approve the audited demands.

8. Replacement Utility Vehicle For Fire Department - The Fire Department operates utility vehicles to support several departmental functions, including deploying the Utility Terrain Vehicle (UTV). The Department currently utilizes a 2014 Ford F-150 utility vehicle that is not suited or equipped for towing the UTV, trailer, and rescue equipment long range and out of local area assignments. The Fleet Division requests the authorization to purchase a replacement vehicle suited for this role.

Recommendation: That the City Council:

1. Authorize the Fleet Division to issue a purchase order to Fontana Chrysler Dodge Jeep Ram (CDJR) to purchase a 2024 ¾ ton Ram Truck to replace the current F150. This purchase would be a competitive award to Fontana CDJR in the amount of $60,853.52 based on an informal bid process conducted by the department.

2. Authorize appropriations be added to the Fiscal Year 2023-24 Adopted Budget in the amount of $45,000 from the Equipment Fund (Fund 624) reserves and $35,000 from the Community Facilities District (CFD) 90-1 Fund from the Fire Department's restricted balance for the purchase of the unit and the up-fitting. Up-fitting is estimated at $19,146.48 for code 3 lighting and other outfitting components, for a total vehicle cost of $80,000.

9. Award of Contract For Las Flores Park Modular Restroom Improvement Project - This action will appropriate funding and award a construction contract to Grbcon, Inc. in the amount of $982,822.50 for the Las Flores Park Modular Restroom Improvement Project. The project will be funded in part from a financial contribution from Assembly Member Chris Holden's office as a component of a suite of projects that have been funded and are underway at the park.

Recommendation: That the City Council:

1. Award a public works construction contract to Grbcon, Inc., the lowest, most responsible bidder, in the amount of $982,822.50 for the Las Flores Park Modular Restroom Improvement Project (Proj. No. PK2303);

2. Authorize staff to issue change orders not exceeding 10% of the construction budget for a total possible construction cost of $1,081,105.00; and

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AGENDA City Council 5/6/2024 Page 4

3. Adopt a Resolution appropriating $480,000 from a grant from California Natural Resources Agency (Assembly Member Chris Holden’s) Park Improvement Funds to supplement the adopted Fiscal Year 2023-24 budget and re-allocate with the Fiscal Year 2024-25 budget, $280,000 from the previously budgeted Park Dwelling funds for the Las Flores Modular Restroom Improvement Project, modifying the total budget for the project to be $1,200,000.

PUBLIC HEARINGS

10. Resolution of Intention to Approve an Amendment to the Contract between the Board of Administration of the California Public Employees' Retirement System and the City Council of the City of La Verne - Resolution of Intention to approve an amendment to the contract between the board of administration of the California Public Employees' Retirement System and the City Council of the City of La Verne pursuant to California Government Code 20516 to include cost-share of the employers cost by the employees within select classic groups; and Introduction of an Ordinance Authorizing an Amendment to the Contract Between the City Council of La Verne and the Board of Administration of the California Public Employees' Retirement System (CalPERS).

Recommendation: That the City Council:

1. Adopt a Resolution titled, "A RESOLUTION OF INTENTION TO APPROVE AN

AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION

OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY

COUNCIL OF THE CITY OF LA VERNE PURSUANT TO CALIFORNIA GOVERNMENT CODE 20516"

2. Introduce By Title Only And Waive Further Reading Of Ordinance No. 24-XX, "AN

ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE

CITY COUNCIL OF LA VERNE AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM."

11. Resolution amending the 2024-25 Comprehensive Fee Schedule for the implementation of a 2% Technology Fee on all Building Permits to cover permit software licensing, plan review software licensing, and additional technology costs associated with permitting, plan review, and inspections - The City’s Comprehensive Fee Schedule, as established by Resolution 24-22, is reviewed each year in conjunction with the annual budget process. Although the Community Development Department had identified an additional fee for the online building permit hosting system when the 2024-25 Comprehensive Fee Schedule was adopted, they noted that the Building Industry Association of Southern California requested notification which had not been completed timely. This proposed Resolution provides for the amendment to the recently adopted 2024-25 Comprehensive Fee Schedule to include the added fee with the desired notification provided.

Recommendation: That the City Council adopt "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE 2024-25 COMPREHENSIVE FEE SCHEDULE FOR THE IMPLEMENTATION OF 2% TECHNOLOGY FEE ON ALL BUILDING

PERMITS TO COVER PERMIT SOFTWARE LICENSING, PLAN REVIEW SOFTWARE

LICENSING, AND ADDITIONAL TECHNOLOGY COSTS ASSOCIATED WITH PERMITTING, PLAN REVIEW, AND INSPECTIONS."

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AGENDA City Council 5/6/2024 Page 5

OTHER MATTERS

12. Award of Contract for Psychological Evaluation Services for Concealed Carry Applicants The La Verne Police Department (LVPD) sought proposals from qualified psychological evaluation service providers to conduct comprehensive psychological assessments of applicants for Concealed Carry Weapon (CCW) permits. The requirements for providing services include the cost to the applicant, the administration of standardized psychological tests, personal interviews, and the preparation of evaluation reports to assist the LVPD in determining the suitability of applicants for carrying concealed weapons.

Recommendation: That City Council approve an agreement with Seal Beach Counseling for Psychological Evaluation Services for Concealed Carry Applicants.

13. Civic Center and Durward Way Parking Review and Proposed Restrictions - Request for a three (3) hour parking zone on Durward Way.

Recommendation: That the City Council adopt a resolution titled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, DESIGNATING CERTAIN PARKING RESTRICTIONS ON DURWARD WAY DURING SCHOOL HOURS," per La Verne Municipal Code Section 10.40.140 and authorizing the City Manager, in collaboration with the City Engineer and Chief of Police, to adjust the hours as needed.

PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

CLOSED SESSION

14. The City Council will meet in Closed Session for the following:

1. Significant exposure to potential litigation pursuant to Government Code § 54956.9(b):
(One case)

2. California Pistol and Rifle Association, Inc., et al. v Los Angeles County Sheriff's Department, et al., United States District Court for the Central District of California Case No. 2:23-cv-10169-SPG-ADSx pursuant to Government Code § 54956.9: (One case).

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AGENDA City Council 5/6/2024 Page 6

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, MAY 20, 2024, at 5:30 P.M.

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Tuesday, May 7 - Development Review Committee meeting, City Hall, 9 :00 am - 10:00 am

Wednesday, May 8 - Planning Commission meeting, City Hall, 6:30 pm

Wednesday, May 15 - Senior Advisory Committee meeting, Community Center, 10:00 am

Monday, May 20 - City Council Meeting, City Hall Councit Chamber, 5:30 pm

Monday, May 20 - Veterans Resource Center, Community Center, 8:30 am - 4:30 pm

Monday, May 27 - Memorial Day Holiday, City Hall, Community Center Closed

Monday, May 27 - Memorial Day Ceremony, Veterans Hall, 11:00 am

Posting Statement: A true copy of this Agenda was posted on April 30, 2024, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org
.

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MINUTES OF A STUDY SESSION AND REGULAR MEETING

OF THE LA VERNE CITY COUNCIL
Monday, April 15, 2024

ACTION MINUTES
“see items in italics”
_________________________________________________________________ STUDY SESSION – 5:30 p.m. - Meeting called to order at 5:32 p.m.

ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson and Mayor Tim Hepburn.

Council Members present: Crosby, Lau, Kashifalghita and Johnson.

Absent: Hepburn
Advisory Staff Present: City Manager Ken Domer, Assistant City Manager JR Ranells and Assistant City Attorney Scott Porter and City Attorney Kimberly Hall Barlow attended virtually via Zoom.

STUDY SESSION AGENDA
The City Council met in a Study Session for the following:

1. Los Angeles County Department of Military & Veterans Affairs - The Military Veterans Affairs Department will give an overview of the various services available for Veterans and their families.

City Manager Domer called forward the representative.

Haden Velasquez from the Department of Military & Veterans Affairs gave a PowerPoint presentation covering a wide variety of services provided to veterans and their families.

Mayor Pro Tem Johnson thanked Mr. Velasquez for his service.

Council Member Crosby asked for clarification on the times the representatives are available in La Verne, and if an appointment is required.

Mondays from 8:00 a.m. to 4:00 p.m., walk-ins are allowed, and appointments can be made. (NOTE: per the City Website these hours should be 8:30 a.m. to 4:30 p.m.) Council Member Kashifalghita thanked Mr. Velasquez for his military service and staff member Director Duran for coordinating this presentation.

Council Member Lau asked Mr. Velasquez to reach out to ULV’s office of Veteran and Student Success Center, and the VFW regarding females who have served in the armed services. She also asked Haden to reach out to an organization called ACP.

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2. Metro Double Track Project - Metro will present information on its planned double-track project from Lone Hill Avenue to White Avenue. The project includes a reconfiguration of San Dimas Canyon at Arrow Highway to provide for railroad safety. The Metro project is currently in its design phase. While the goal is to complete the project by 2028, no funding for construction has been identified to date. As a result, construction is not currently scheduled.

City Manager Domer called the representative from Metro forward.

Vahid Hadas, Director of Program Management, Regional Rail presented the updated design modification for the Lone Hill to White Double Track Project. Charles Tang and Josh Francis from LA Metro were both in attendance also.

Please refer to the city website at www.cityoflaverne.org for the complete project presentation and the council comments.

Public comments were received from: Matt Lyons
Mayor Pro Tem Johnson recessed the study session.

REGULAR CITY COUNCIL MEETING – 6:30 p.m. – The Regular Meeting was called to order at 6:32 p.m.

Mayor Pro Tem Johnson read the rules of decorum.

PLEDGE OF ALLEGIANCE by Colin White, US Marine Corp, Sergeant Council Member Kashifalghita, on behalf of the City Council, presented Colin White with a Pride of La Verne Certificate of Recognition thanking him for his service to our country.

City Manager Domer conducted roll call.

ROLL CALL
Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

Council Members present: Crosby, Lau, Kashifalghita and Johnson.

Absent: Hepburn
Advisory Staff Present: City Manager Ken Domer, Assistant City Manager JR Ranells, and Assistant City Attorney Scott Porter and City Attorney Kimberly Hall Barlow attended virtually via Zoom.

Assistant City Attorney Scott Porter advised Council of the need to add an item to the agenda. This closed session item requires immediate action and the city was made aware after the agenda was posted.

Pursuant to GC Code 54956.9 (a) 1 case, Sullivan vs. City of La Verne, Case #adj18084711.

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Motion from Crosby and second from Lau, approved 4-0 with Hepburn absent.

3. PRESENTATIONS – There are three presentations, the first is the AYSO Boy’s Soccer Team.

La Verne/San Dimas AYSO Region 112 12U Blue Lightning Soccer team finished their regular season with a 13-0 record, scoring 54 goals and only allowing 4. The team advanced and won the regionals with a 3-0 record, then advanced to the sectionals where they finished with a 3-2 record. With over 320 teams competing in the sectionals, the team was ranked #3 out of all the teams that participated. The team was coached by Anthony Pineda.

Coach Pineda came forward and introduced the team. The team was called forward one by one and received a Pride of La Verne Certificate and an In-N-Out gift card from the Council.

The second presentation is to the City of La Verne "C" Division Youth Basketball All- Stars.

The team was formed from players participating in the City’s Winter Youth Basketball League. The team participated in the SCMAF-SGV Basketball Tournament hosted by the City of Glendora. The team defeated Temple City in the first round, then defeated the City of Pasadena in the second round, and then moved on to beat the City of Burbank in the semi-finals. In the finals, the team played the City of Walnut and won by the score of 63-21.

The team was coached by Larry Chavez and Wyndee Robin-McKinley.

Coach Chavez and Coach Robin-McKinley came forward and introduced the team. One by one the team members came forward and received a Pride of La Verne Certificate and an In-N-Out gift card from the Council.

Our third and final presentation is to the Outstanding Older American - Edward Padgett.

The Senior Advisory Committee (SAC) has nominated one senior citizen for the Older American Recognition Award. This recognition is part of the Los Angeles County Commission for Older Adults (LACCOA) 59th Annual Older Americans Recognition Day (OARD) Awards Program, which honors a senior citizen from each city in Los Angeles County. The Senior Advisory Committee nominated Edward Padgett as the City’s Outstanding Older American as he exemplifies the true spirit of this year's theme ‘Powered by Connection’. Mr. Padgett resides in La Verne and has dedicated countless hours of service to the community.

Mr. Padgett came forward and was presented with a certificate naming him the Outstanding Older American.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
Announcements were received from: John Graham and Dave Little, with Arroyo Land Partners, representing the development team for Lutheran High School. George May, La Verne Librarian on upcoming Library programs. Danita Beauchamp.

Council Comments: Council Member Lau commented on why the Council and a number of

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staff members were wearing jeans, in recognition of Denim Day. We are wearing denim today to raise awareness about sexual assault.

Council Member Crosby announced the date of the La Verne Police Officer Association Golf Tournament, May 6th as well as the La Verne San Dimas Education Foundation Golf Tournament on Monday, April 22nd.

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.) It was moved by Crosby, seconded by Kashifalghita, and approved by a vote of 4-0, with Hepburn absent.

4. CITY COUNCIL MINUTES of the regular City Council meeting of April 1, 2024.

RECOMMENDATION: That the City Council approve the minutes. Approved

5. REGISTER OF AUDITED DEMANDS for the following dates and amounts:
$1,719,977.49 dated March 28, 2024
$771,080.82 dated April 3, 2024
RECOMMENDATION: That the City Council approve the Register of Audited Demands.

Approved

6. Approval of Willdan Engineering Professional Services Agreement to Finalize ARPA Funded Housing Rehabilitation Program. The City of La Verne's previous Professional Services Agreement with Willdan Engineering related to the Housing Rehabilitation Grant Program has expired. Staff is proposing to enter into a new agreement with some modifications, including closing out the program by October 2024.

Recommendation: That the City Council approve a new agreement with Willdan Engineering to finalize the ARPA funded Housing Rehabilitation Program and direct Staff to notify persons on the interest list that the program has ceased. Approved

7. Resolution Approving a Class Specification and Salary for Human Resources Specialist.

The City Manager’s Office has a need for an updated human resources specific support position. Based on an analysis, a new classification titled Human Resources Specialist is being recommended.

Recommendation: That the City Council adopt the attached Resolution titled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA,

APPROVING A CLASS SPECIFICATION AND SALARY FOR HUMAN RESOURCES SPECIALIST.” Approved

8. Purchase of 6 APX All Band Portable Radios from Motorola Solutions. The Fire Department is in need of acquiring six (6) APX 8000H All Band Portable Model 3.5 Radios along with the associated programming at a cost of $80,094.62 from Motorola Solutions. As the exclusive manufacturer of these radios, Motorola Solutions is the sole source provider and the only vendor that can fulfill the operational requirements of the Department.

Recommendation: That the City Council approve the purchase of six (6) APX 8000H All Band Portable Model 3.5 Radios in the amount of $80,094.62. MILITARY EQUIPMENT POLICY 709”. Approved

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9. Landscape and Lighting Maintenance District No. 7; Engineer's Report and Setting Public Hearing for June 17, 2024. An Engineer’s Report for Landscape and Lighting Maintenance District No. 7 (La Verne Heights III) has been prepared for City Council preliminary approval to set the levy of assessments for Fiscal Year (FY) 2024-25 and set a public hearing for June 17, 2024. There is a proposed 1.3% adjustment to the assessment from $684.00 to $693.26, which is the maximum allowable.

Recommendation: That the City Council adopt a Resolution approving the Engineer’s Report for Landscape and Lighting Maintenance District No. 7, setting a public hearing for June 17, 2024. Approved

PUBLIC HEARING

10. Public Hearing to Determine Necessity of Utility User's Tax In accordance with the Municipal Code (Sec. 3.10.170), an annual public hearing is required to assess the need for the continuation of the City's Utility User's Tax (UUT). The upcoming Fiscal Year 2024- 25 budget is expected to utilize and depend on the $3,840,000 in estimated UUT revenues, proving the UUT remains necessary.

Recommendation: That the City Council maintain the City's Utility User's Tax at the current voter-approved rates for Fiscal Year 2024-25.

City Manager Domer called forward the staff member who will be reporting on this item.

Jesus Jaime from the Finance Department reported on this item. Jesus gave an overview of the breakdown of the Utility User’s Tax and the recommendation that the City Council continue the collection of the Utility User’s Tax at the current voter approved rates.

Council Comments: None
Public Comments: Were received from Danita Beauchamp regarding use of the tax funds.

City Manager Domer clarified revenue, which pays for everything from Public Works, Public Safety, and Recreation. There is no designated earmark, it goes into the general fund.

It was moved by Crosby and seconded by Lau and approved 4-0 with Hepburn absent.

11. Fiscal Year 2024-25 Paramedic Service Fee Annual Hearing to Consider a Rate Change Based on the Consumer Price Index. The City's voter approved Paramedic Service Fee requires an annual public hearing to consider a rate change.

Recommendation: That the City Council hold a Public Hearing and, adopt a Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA ADOPTING THE FISCAL YEAR 2024-25 PARAMEDIC SERVICE FEE,” to adjust the monthly paramedic fee based on CPI from $6.35 to $6.50.

City Manager Domer, called forward the staff member presenting on the Paramedic Service fee.

Isabella Guzman from the Finance Department presented this item. Isabella gave a breakdown of the Paramedic Service Fee increases for the 2024-2025 Fiscal Year, and the recommendation that the monthly rate be adjusted by $0.15 increasing the current

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rate from $6.35 to $6.50. The additional revenue generated is estimated to be $48,294 which will be deposited into the Paramedic Service Fund.

Public comments: None
Council comments: Council Member Crosby commented and felt this was a cheap way to make sure our residents are covered.

Council Member Lau concurred with Council Member Crosby and is extremely grateful for living in a city that has this in place.

Council Member Kashifalghita agreed, anything to help our community be safe and provide them with service.

Mayor Pro Tem Johnson commented on the fact that insurance companies do not give a discount on premiums within a community that has this type of program in place. It is a great program.

It was moved by Crosby and seconded by Kashifalghita and approved 4-0 with Hepburn absent.

12. Resolution Adopting the Fiscal Year 2024-25 Comprehensive Fee Schedule. The City's Comprehensive Fee Schedule, established by Resolution, is reviewed each year as part of the annual budget process. Adjustments are made to reflect changes in the cost of services in accordance with State and local law. This Resolution provides for adjustments to the 2024-25 Comprehensive Fee Schedule.

Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING RESOLUTION 23-63 RELATIVE TO CERTAIN FEES AND POLICIES FOR SERVICES PROVIDED BY THE CITY OF LA VERNE."
City Manager Domer, called forward the staff member presenting on the Comprehensive Fee Schedule.

Elizabeth “Ellie” Luo from the Finance Department presented this item. Ellie gave a breakdown of the various fees that will be new and or increasing with the exception of the online building permit housing fee, which has been identified as an additional fee and requires the notification to the Building Industry Association of Southern California. This fee will be brought back at the May 6 th meeting, after the required noticing has been completed. Recommendation to Council is to amend resolution 23-60-63, Fiscal Year 2023-24 Comprehensive Fee Schedule for the upcoming fiscal year.

Council Member Crosby asked for clarification on the fingerprint rolling fee, does that include raising the fee for CCW or is the fingerprinting itself? City Manager Domer replied, no for the CCW it is a different fee that Council set for the CCW permit.

Council Member Crosby appreciated the redline version of the fee schedule, as it really shows where the changes were made.

Public comments: None

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Motion to approve by Crosby and seconded by Kashifalghita approved by a vote of 4-0, with Hepburn absent.

OTHER MATTERS

13. Citywide Landscape and Lighting District No. 6 Zones 2, 3, 4-I, 4-II, 5, and 6; Engineer's Report for Landscape and Lighting Maintenance District No. 6, including special zones 2, 3, 4-I, 4-II, 5, and 6, those areas receiving specific benefit in addition to the special citywide benefit, has been prepared for City Council approval. Said approval and Council action on the item resolution will establish the public hearing for June 17, 2024.

Recommendation: That City Council adopt the attached Resolution approving the Engineer’s Report and setting the public hearing for Landscape and Lighting District No. 6 Zones 2, 3, 4-I, 4-II, 5, and 6 for June 17, 2024.

City Manager Domer called forward the staff member reporting on the Citywide Landscape and Lighting District item.

City Engineer Cody Howing reported on this item. Cody reported on why this item was not included under Consent as the other Landscape Districts were. District #6 was pulled out to highlight for Council and the Community present. During the study session last October it was discussed that some of the districts six zones were having some budget challenges. The landscape district contracts were rebid to make sure the numbers were fresh. Staff is proposing or recommending to Council to consider an assessment increase particularly for district #6, zones #4-1, 4-2, the attached Resolution is approving the engineers report and setting the public hearing for the Landscape and Lighting District number six for June 17th of 2024.

Council Member Kashifalghita declared a conflict and recused himself out of an abundance of caution.

Public comment was received from the following: Gary Hunter Council Member Crosby asked is this only open for the residents that live within the districts.

City Engineer Howing explained, yes the Prop 218 process would be a vote of the property owners affected by the proposed increase.

City Manager Domer clarified that if the increase was voted down by the residents the assessment would stay the same. Then the problem is the assessment does not cover the improvements that are going on.

Council Member Lau asked that staff clearly outline what the consequences and the outcomes are of each decision.

Council Member Crosby clarified the LMD’s are on the outside where all of La Verne sees the beauty of them. We are not watering peoples lawns.

City Engineer Howing stated several public hearings will be held to inform the public.

It was moved by Crosby and seconded by Lau and approved 3-0 with Hepburn absent and Kashifalghita recused.

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PUBLIC COMMENT
(Below are only partial public comments, please visit the City’s website to view the archived Council meeting.)
Mayor Pro Tem Johnson called for public comments:

The following attendees provided comments to the Council: Gary Hunter, Danita Beauchamp.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Mayor Pro Tem Johnson called for Council comments:

Council Member Crosby announced National Communication Officers week, so celebrate our dispatchers. Last week he went to the BUSD Board meeting with fellow Council Member Kashifalghita in recognition of Ramona Middle School being named a California Distinguished School. Community presentations will be held at Lutheran High School.

Council Member Lau attended the Cool Cruise event along with Mayor Pro Tem Johnson. The LA County Fair is coming up, she did some promos for the Fair with the Fire Department. There is a Tri-City meeting this week at 5:00 p.m.

Council Member Kashifalghita is looking forward to the Fair on May 3-27. The Wine Walk is also coming up next Saturday, April 27 th, tickets can be purchased at the Chamber of Commerce or downtown next Saturday.

Mayor Pro Tem Johnson is using his father’s gavel on the dais today, it was presented to his father, Frank Raymond Johnson on April 20, 1982, for 20 years of exemplary service.

Meeting was adjourned to Closed Session. There will not be a report out after the closed session.

CLOSED SESSION

1. Significant exposure to litigation pursuant to Government Code § 54956.9(b): (One case)

3.Pursuant to GC Code 54956.9 (a) 1 case, Sullivan vs. City of La Verne, Case #ADJ18084711. (Item added by vote of City Council)
The meeting was adjourned at 8:33 p.m.

Respectfully submitted,
Debra Fritz
Deputy City Clerk

Page 14 of 136 ends

CIry OF LA VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE FINANCE DIRECTOR

FOR ACCURACY AND PROPER APPROVAL,

SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT ISSUED TO DESCRIPTION
l.

2. 3.

4. 5.

6. 7.

8. 9.

10. THREE VALLEYS MLINICIPAL WATER DIST

STRATEGIC CONTRACTING SERVICES

RKA CONSULTING GROUP
DEPARTMENT OF ruSTICE

GENTRY BROTHERS, INC,

JOHNSON EQUIPMENT COMPANY

CENTRALSQUARE TECHNOLOGIES, LLC
WEST COAST ARBORISTS, INC.

HI STANDARD AUTOMOTIVE. LLC

JONES MAYER

OTHER DEMANDS
s r,272,300.03
DEMANDSOF$I5,237.24 WEREPAIDONBEHALFOFLAIMPACTFORLAWENFORCEMENTTASKFORCEOPERATIONS, DEMANDS OF SI,338,744.29 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

FINANCE DIRECTOR
490,953.26
I 29,520.55
t07,250.67
I 00, I 36.78
82,56 L96
28,552.52
26,t02.94

23.8'12.67
't9,981.72
19,303,50
244,063.46
JANUARY AND FEBRUARY 2024 WATER USAGE
PAYROLL FOR SUPPORT STAFFING O2IO4I2O24 .0211724 (L.A. CLEAR) JANUARY 2024 BUILDING AND SAFEry PROJECT
FEBRUARY 2024 PAYROLL AND LEASE AND JANUARY 2024 OVERTIME RETAINER PAYMENT FOR A.LINE STATION PEDESTRIAN AND E ST /2ND ST IMPROVEMENT PROJ.

CODE 3 RADIO OUTFITTING NEW UT TRUCK FIRE

ASP TECHNICAL ACCESS FEE AND TRAINING
TREE MAINTENANCE O3/O I. I 5/2024

OUTFITTING OF POLICE INTERCEPTORS
LEGAL SRVC THRU FEBRUARY 2024
WITH GOVERNMENT SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

Page I of 4

Page 15 of 136 ends

CITY OF LA VERNE

CHECK NO AMOUNT ISSUED TO
FY 2023-24
4n0/2024
I 68568
r 68569
I 68570
I 6857 I
t68572
l 68573
168574
I 68575
l 68576
1685'77
1 68578
1 68579
I 685 80
I 6858 I
1 68582
1 68s83
1 68584
1 68585
1 68586
I 68587
I 68588
1 68589
1 68590
r 6859 I
168592
I 68593
I 68594
I 68595
I 68596
168597
I 68598
r 68600
I 6860 I
168602
1 68603
1 68604
1 6860s
1 68606
I 68607
r 68608
I 68609
168610
16861 I
168612
168613
168614
r686r5
r686r6
168617
168618
168619
1 68620
1 6862 I
168622
168623
168624
168625
t68626
168627
168628
168629
r 68630
I 36.88
386.08
324.64
r40.00
179.00
2,974.85

7.13 I 1,698.17
3 10.58
I,414.57
r,025.00
26,102.94
239.96
6,t78.75
3,107.54

4.50 182.82
3,292.00
7,560.00

66.33 128.37
s2.60
303. 1 8
364.00
r 83.36
82,561.96
535.00
105.00
165.00
19,981.72
828.60
6,393.43

55.00 3,4'72.88
6,441.50
423.88
1,765.25
121.95

45.54 2,513.21
28,552.52
19,303.50

94.00 14.00

76.t2
119.90
397.55

20.00 100.00
I,595.00
262.00
t0,t27.49
15,000.00
1,8 t 3.46
120.00

25.t1

88.34 6,744.14
500.00
790.00
139.97
959.50

ACTNOW SIGNS

ADTCOMMERCIAL
AIRGAS USA, LLC.

ALL PURPOSE DOCUMENT DESTRUCTION

ALMA VELASCO

AMERICAN LEAK DETECTION

ARTHEON

ATHENS SERVICES
BATTERY WORX INC.

BROWN MOTOR WORKS
CALIFORNIA POLICE CHIEFS' ASSN.

CENTRALSQUARE TECHNOLOGIES, LLC
CHARTER COMMI,]NICATIONS
CIVILTEC ENGINEERING, INC.

CPAC,INC,

DANIELLE GRANT
DETAILER'S CHOICE, INC.

EUROFTNS ENV. TESTING SOUTHWEST LLC
EVERBRIDGE,INC.

EVERSOFT

FACTORY MOTOR PARTS

FLUID TECH

FOOTHILL BUILDING MATERIALS

FRESHMOBILECA LLC

FRONTIER COMMUMCATIONS
GENTRY BROTHERS, INC.

GRACE MILLER ELEMENTARY SCHOOL

GRACIANO, MARK

HEDRICK FIRE PROTECTION

HI STANDARD AUTOMOTIVE, LLC
HOLLIDAY ROCK CO.

HOME DEPOT CREDIT SERVICES

HOMETOWN RENTALS

HOT WIRE ELECTRIC
HPS WEST,INC.

IMS REFRIGERATION,INC.

INLAND EMPIRE STACES, LTD.

INLAND VALLEY DAILY BULLETIN
INMARK
INTERNATION AL E-Z UP, INC.

JOHNSON EQUIPMENT COMPANY

JONES MAYER

KRISTEN SALMON

KYOCERA DOCUMENT SOLUTIONS WEST

LA VERNE CAR WASH

LOZANO, THOMAS

MALLORY SAFETY AND SUPPLY LLC

MARTHA FANDEL

MARY ALVARADO
MCLAY SERVICES,INC.

MEGAN WIARD
MOTOROLA SOLUTIONS, INC.

OLD TOWN LA VERNE BUSINESS ASSN.

PARADISE EMBROIDERY & SCREEN PRINT.

PETER HOMSEY

POSTAL ANNEX
PRISTINE I.INIFORMS
PUMP BROTHERS INC.

ROSA GUTIERREZ
SANDERS TOWING,INC.

CONNECTA SATELLITE SOLUTIONS LLC
SIERRA PACIFIC ELEC. CONTRACTING

Page 2 of 4 ends

Page 16 of 136 ends

CITY OF LA VERNE

CHECK NO, AMOLINT ISSUED TO
FY 2023-24
4/10t2024
I 6863 I
168632
I 68633
I 68634
I 68635
l 68636
I 68637
I 68638
168639
168640
168641
r68642
168643
168644
I 68645
168646
168647
I 68648
I 68650
1 6865 1
168652
I 68653
I 68654
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

BANK DRAW
10,500.00

35.39 17.59
1,890.00

28.39 3,614.23
2537.18
6168. I
568. I 7
1,502. 10
5,000.00
56,52
449.43
14,746.00
508.79
250.00
l 00, l 36.78

19.42 1,077 .49
2l.85

75.00 368.89
699.00
7 59.15
6,971.11
7,984. l 8
2,15 1.85
6, 125.00
9,531 .00
7'72 80
212.87
II107
3,323.94
l,l I I .60
I 5,525. I 8
2,895.00
t,775.78
r,900.00
4,409.99
112.44

14.00 107,250.67
12,543.54

92.10 575.5 r
l,500.00
5,460.00
490,9s3.26
2,536.59
108.00
23,872.67
1,325.64
I 18. l7
129,520.55
I,870.28
t,272,300.03
1,338,744.29
15,237.24

SIMPSON AND SIMPSON LLP

SNAP-ON INDUSTRIAL

SO CAL GAS CO
SOUTHERN CALIF. REG, RAIL AUTH,

SOUTHERN CALIFORMA EDISON

SOUTHLAND MECHANICAL, INC,

STATE INDUSTRIAL PRODUCTS
SUPERIOR COURT OF CA,COL]NTY OF L.A.

T.MOBILE

THOMPSON, CHRISTINA

TOWNSEND PUBLIC AFFAIRS, INC
UPS
WAGEWORKS,INC.

WATERTALENT LLC
4IMPRINT,INC

CORNERSTONE POLYGRAPH
DEPARTMENT OF ruSTICE
FEDEX

CHOI, GINA

ODP BUSINESS SOLUTIONS, LLC

SOCAL SHRED LLC

SOUTHERN CALIFORNIA TROPHY COMPANY

TOWERSTREAM CORPORATION
AMERICAN GRAPHIC SYSTEMS, INC.

BABCOCK LABORATORIES, INC.

BRENNTAC PACIFIC, INC.

CALIFORNIA JPIA - EXCESS LIABILITY
DENMS GRI,]BB & ASSOC]ATES

ENVIRONMENT CONTROL PUENTE HILLS

GIRON, ANTHONY

GRAINGER
GREENSCAPE MAINTENANCE SERVICES INC.

HARRINGTON INDUSTRIAL PLASTICS, LLC
HASA,INC.

INTER-CON SECURITY SYSTEMS, INC.

JAYCOX CONSTRUCTION CNC
L.N. CURTIS AND SONS

LA VERNE CONSTRUCTION
LA VERNE POWER EQUIPMENT, INC.

POMONA TRUCK & AUTO SUPPLY

RADC,INC

RKA CONSULTING GROUP
SALT WORKS, INC.

SAVAGE, HOLLIE

SHORT LOAD CONCRETE

SHUSTER ADVISORY GROUP, LLC

SI,JPERION, LLC
THREE VALLEYS MUNICIPAL WATER DIST.

TURBO DATA SYSTEMS, INC.

LJNDERGROUND SERVICE ALERT OF SO CAL
WEST COAST ARBOzuSTS, INC.

WESTERN WATER WORKS
AMAZON CAPITAL SRVC. LA CLEAR

STRATEGIC CONTRACTING SERVICES
CINTAS
Total Payroll and Employee Benefit Payments
Total LAIMPACT Demands
Total Demands 2,626,281.56

Page 3 of 4 ends

Page 17 of 136 ends

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOLTNT ISSUED TO
FY 2023-24
4/1012024
Payroll and Employee Benefit Payments:

I 68656
I 68657
I 68658
I 68659
r 68660
r 6866 r
168662
r 68663
168664
I 6866s
r 68666
t68667
EFT
EFT
EFT
EFT
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Total
1,t25.44
3,067.08
13,424.66
st0 00
350.00
6,868. I 9
151,272.s7
94, I 3s.0s
1,697.28
433.25
155.71

4.00 3,087.00
2,225.50
2,093.92
102.00
624,967.79
l 36,358.30
45,t7 6.11
l,l 15.46
187,574.04
56,221.56
6,779.38
AFLAC

DELTA DENTAL INSURANCE COMPANY
DELTA DENTAL(0020785s5s)

CITY OF LAVERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754
THE HARTFORD-PRIORITY ACCOI.]NTS

HEALTH NET

KAISER FOLTNDATION HEALTH PLAN
METLIFE . GROUP BENEFITS
A.C. NEWMAN CO.

HEATHER REYES

UNITED WAY CAMPAIGN

LA VERNE FIRE ASSOCIATION

LA VERNE POLICE ASSOCIATION

CHARLES SCHWAB BANK
WAGEWORKS.ADMIN FEE
PAYROLL 3t24-4t06t24

LINITED STATES TREASURY

STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOOs689

STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC.457

EMPOWER TRUST COMPANY, LLC-ROTH
I,338,'744.29
LAIMPACT Law Enforcement Task Force Demands
15,237.24 CITY OF PASADENA

LAI ENFORCEMENT OPERATIONS
15,23'1.24
LAIMPACT demands are paid lrom federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and I 68655

MULTIPLE
Total

Page 4 of 4 ends

Page 18 of 136 ends

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS
4116t2024
FY 2023-24
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/TI.NDING POLICY AND HAVE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYN,IENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT ISSUED TO DESCRIPTION
L

2. 3.

4. 5.

6. 8.

9. 10.
35,222.87
32,727.80
24,017.78

13. 107.9 t
t1,745.2s

8.738. l9
8,151 32
6,042.25

5.987.84
4,775.00
64,292.99
PACIFIC TRT]CK EAUIPMENT
WEST COAST ARBORISTS INC.

STRATTEGIC CONTRACTING SERVICES'
COUNTY OF L.A. INTERNAL SVCS. DEPT.

INLAND VALLEY HUMANE SOCIETY

WESTERN WATER WORKS

S & J SUPPLY CO,, INC,
BRENNTAG PACIFIC INC.

PzuMARY PHARMACEUTICALS, INC.

LA VERNE CONSTRUCTION

OTHER DEMANDS
3-4 YARD DUMP TRUCK BODY FOR NEW FM23OO
TREE MAINTEN ANCE 3 I I 612024.3 13 I /2024
CREDTT CARD EXPENSES FOR 3104-04t$n4 G.A. CLEAR)
SEPTEMBER 2023 MAPS DETAIL BILLING REPORT
MARCH 2024 ANIMAL CARE AND CONTROL SERVICES

BRZ SADDLE STRAP AND MATERIALS

MATERIALS

CHEMICALS PUCHASES

MEDICAL SUPPLIES FIRE DEPARTMENT

CONSTRUCTION WORK AT POLICE DEPARTMENT
IN
$ 213,730.03
DEMANDS OF $17,605.47 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

CHRISTY
I.INANCE DIRECTOR
WITH C,OVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED MPA
Page I of4

Page 19 of 136 ends

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO AMOI./NT ISSUED TO
FY 2023-24
4il6t2024
I 68668
l 68669
I 68670
I 6867 I
168672
t68673
168674
168675
168676
168677
I 68678
168679
1 68680
I 6868 I
I 68682
I 68683
I 68684
I 68685
r 68686
I 68687
I 68688
I 68689
I 68690
I 6869 1
168692
l 68693
168694
I 68695
t68696
168697
I 68698
r 68699
I 68700
I 6870 I
t68702
I 68703
168704
I 6870s
I 68706
168707
I 68708
I 68709
I68710
16871 I
168712
168713
168714
r68715
168716
1687 t7
t68718
1687 t9
168'720
168721
t68722
t68723
t68724
t68725
t68726
168727
t68728
168729
2,193.98
14t.70
250.00
250.00

81.98 250.00
829.80
1,927.00
699.00
1,676.00
250.00
I 3, 107.91
367.00
r00.00
2,927.47
1,940.62
I 13.25
250.00
400.00
1,823.36
826.00

79.00 98.99

88.08 250.00
122.26
250.00
250.00
250.00
400.00
1,941.29
250.00
165.38

28.00 r 06.86
563.98
11,745.25

86.00 275.00
100.00

14.00 1,989.96
250.00
250.00

88.00 71.27
350.00
l 25.00
250.00
250.00
250.00

39.94 35,222.87
532.44
865.36
250.00
2,400.00
5,987.84
250.00
174.45
250.00
8,15 t .32

AARDVARK

ACTION AWARDS, INC

ARGO MEDITERRANIAN GRILL

BUTTERCIJP CATERING

C&ELUMBERCOMPANY

CAFE WANG
CALTF. BUILDING STANDARDS COMM.

STATE OF CALIFORMA

CHARTER COMMUNICATIONS

RETIRED SEMOR VOLLINTEER PATROL
T}IE CORNER BUTCHER SHOP
COUNTY OF L.A. INTERNAL SVCS. DEPT.

CPAC,INC.

CYNTHIA SIGI,]ENZA-ROACH

DATAPROSE,INC,

DEPARTMENT OF CONSERVATION

DIRECTV

DIXIE ROSE BARBEQUE

DWIGHT SMITH
ECONOLITE SYSTEMS, INC.

EMPLOY AMERICA

ERIKA VALDEZ

EMNG IRRIGATION PRODUCTS

FACTORY MOTOR PARTS

FIG & CEDAR

FIRE APPARATUS SOLUTIONS

FOURTH STREET MILL

FRED PORTER
FRONTIER COMMI.JNICATIONS

FUEL GOOD NUTRITION

GOLDEN STATE WATER COMPANY

MATTHEWHADAN

DEVON HARDEN

HIRSCH PIPE AND SUPPLY

INLAND VALLEY HUMANE SOCIETY

JUDY GIVIGLIANO

KEVIN BLAIR

KHTJRRAM QIDWAI

KYOCERA DOCUMENT SOLUTIONS WEST
LTFE.ASSIST

LORDSBURG TAPHOUSE & GRILL INC

MAC NOODLEZ

MAKYRI DAWSON

MIKE ZARP, INC

MITCHELL, ROBERT
MMASC

MODERN MAYHEM SWEETS

NORM'S HANGAR COFFEE SHOP

ODP BUSINESS SOLUTIONS, LLC

PACTFIC TRUCK EQUIPMENT

PARADISE EMBROIDERY & SCREEN PRINT

PITNEY BOWES GLOBAL FINANCIAL SVCS

PIZZA BARN

POSTMASTER SAN DIMAS
PRIMARY PHARMACEUTICALS, INC.

RED DEVIL PZZA

RODGERS , TYLER

ROSE GOLD CHARCUTERIE
S & J SUPPLY CO., INC.

Page 2 of 4 ends

Page 20 of 136 ends

CITY OF LA VERNE

CHECK NO AMOTINT ISSUED TO
I 68730
I 6873 I
168732
I 68733
168734
r 68735
t68736
168737
r 68738
r 68739
l 68740
1 6874 1
t68742
168'743
168744
168745
168746
168747
I 68748
168749
I 68750
I 6875 I
168752
I 68753
168754
l 68755
t68756
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

99.t7

90.00 162.30
448.93
400.00
140.00
1,890.00
370.00
504.95
720.00
1,000.00
250.00
1,83 I .50
500.00
400.00
282.17
1,552.97
400.00
2,000.62
250.00
3,045.79
2,606.32

28.84 I,432.64
t,267.23
253.05
24 I .50
530. I 2
|2.46
6,042.25
157.06
181.88
424.60
106 86

56.00 r 84.00
749.39
171.87
r ,505.92
4,775.00
616.00
1,358.30
t42.04
889.32
2,000.00

56.00 t4.00
175.00
32,727.80
8,738. t9
362.60
24,017.78

SAENZ, NICHOLAS
SAFESHRED COMPANY, INC.

SAM'S CLI]B/SYNCHRONY BANK

SANDERS LOCK & KEY

BRAD SANDONA

DALLAS SOLGAT
SOUTHERN CAIIF. REG. RAIL AUTH.

SOUTHLAND IVIECHAMCAL, INC.

STOTZ EQUIPMENT

DIANE TEMPLE

THE COUNSELING TEAM INTERNATIONAL

THE TABLE BY CO-FIEIRS

TPX COMMUMCATIONS

VANESSA SAAVEDRA

VERNON ESPIRITU

WALTERS WHOLESALE ELECTRIC CO,

WAXIE SANITARY SUPPLY

WILLIAMDRAGOO
WM CORPORATE SERVICES, INC.

WYLDFLWR

CHARTER COMMUMCATIONS
COLORCOM,INC.

FEDEX
GOVCONNECTION, INC.

DEREK S. MALTZ

PORTILLO, KELLY

VELAZQUEZ, GABRIELLA
ALL STAR FIRE EQUIPMENT INC.

AMERICAL GRAPHIC SYSTEMS INC.

BRENNTAG PACIFIC INC.

CAMBERO FRANCISCO

COLLEGIATE PRESS

CORTEZ, ALYSSA

DRANSFELDT, CHRIS

FIGUEROA, STEVE

FLORES, CARLOS

GRAINGER
CREENSCAPE MAINTENANCE SERVICES INC.

L.N. CURTIS AND SONS

LA VERNE CONSTRUCTION

MCKINDLEY, ANDREW

MERRIMAC ENERGY GROUP

POMONA TRUCK & AUTO SUPPLY

POTTS, YASMIN

RKA CONSULTING GROUP

SILVA, JULLIAN

WEAVER, DAVID

WEINREB, ALAN
WEST COAST ARBORISTS INC.

WESTERN WATER WORKS
YOI,]NG REMBRANDTS

STRATTEGIC CONTRACTING SERVICES'
213,730.03
17,605.47 Total LAIMPACT Demands
Total Demands 23 I,335.50
LAIMPACT Law Enforcement Task Force Demands
16875"1
l 68758
168759

Page 3 of 4 ends

692.26
1,099.00
5,93'7.29

CBE LOS ANGELES
CHARTER COMMI.INICATIONS

CITY OF PASADENA

Page 21 of 136 ends

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT ISSUED TO
FY 2023-24
4n6t2024
I 68760
1 6876 I
168762
I 68763
168764
I 68765
168766
EFT

MULTIPLE
Total
2,500.00
2s.80
300.00
157.68
1 10.00
983.84
4,706.43
1,093. I 7
CODE 5 GROUP, LLC.

GALLS, LLC.

NUWAY JANITORIAL SERVICES

SHORE POWER INC DBA BATTERY JLINCTIO

SOUTHLAND SHREDDING, INC,

STAPLES BUSINESS CREDIT

VERIZON WIRELESS
ULINE

LAI ENFORCEMENT OPERATIONS
17 ,605.47
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.

Page 4 of 4 ends

Page 22 of 136 ends

CITY OF LA VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING,/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARCEST IO CTTY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT ISSUEDTO DESCRIPTION
l,

2. 3.

4. 5.

6. 7.

8. 9.

10. CALIFORNIA WATERS DEVELOPMENT. INC,

STRATEGIC CONTRACTINC SERVICES

CTTY OF POMONA

RKA CONSULTING GROUP

GREENSCAPE MAINTENANCE SERVICES INC,

CIVILTEC ENGINEERING, INC,

ROCER BASS

OWSLEY ENTERPRISES, LLC

LIBERTY COASTAL LLC

SALT WORKS INC,

OTHER DEMANDS
$ 93 1,935.44
DEMANDS OF $IOO.OO WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERANONS.

DEMANDS OF $945,696.62 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS, IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS,

CHRISTY LOPEZ, MPA

FINANCE DIRECTOR
34't,77 t.2s
14t,016.74
108.450.18
68,039.34

43.187.64
22,362.50
I 6,852.33
t4.326.97
I 3,907.08
t2,t32.40
l 43,289.0 l
LAS FLORES PK AQUATIC CTR WORK THRU O3/3I/24
pAyRoLL 03/3t/2024 - 04il3l24 (L.4. CLEAR)
CONTRACT PAYMENT FOR JAIL SERVICES 2ND PAYMENT OF YEAR FIVE JANUARY AND FEBRUARY 2024.VARIOUS PROJECTS
APRIL 2024 MAINTENACE SERVICE
MARCH 2024 PROFESSIONAL SERVICES
APRIL 2024 SERVICES (LA CLEAR)
APRIL 2024 SERVICES (LA CLEAR)
APRIL 2024 SERVICES (LA CLEAR)

MORTON SALT PURCHASES
Page I of 4

Page 23 of 136 ends

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS. EXHIBIT A

CHECK NO AMOUNT ISSUED TO
FY 2023-24
4t2512024
168767
l 68768
168',769
l 68770
168771
168772
168773
168'774
168775
168776
1687'77
1 68778
168779
r 68780
I 6878 I
168782
I 68783
l 68784
I 68785
I 68786
I 68787
r 68788
r 68789
I 68790
I 68791
t68792
I 68793
168794
168'795
168796
168797
l 68798
168799
l 68800
I 6880 l
I 68802
I 68803
I 68804
I 68805
l 68806
I 68807
I 68808
l 68809
t688r0
16881 l
168812
1688r3
168814
168815
t688t6
t68817
r68818
168819
I 68820
I 6882 l
t68822
I 68823
168824
r 68825
l 68826
168827
r 68828
22t.60
1 43.00
225.00
1,247 .44
8,093.00
2,691.73
r 48.69

50.00 3t9.73
1,768.00

3.63 375.00
347,771.25
105.00
250.00
353.66
250.00
715.00
22,362.50
703.35
2s0.00

84.00 40.00

95.00 I1,107.41

27.67 391.75
546.00
290.00

6.65 500.00
2,039.84
590.62

90.00 t,129.55

94.00 40.00

94.00 344. 1 0
350.00

94.00 288.65
855.00
4,702.s0
3,299.79

96.77 84.00
175.00
465.26
202.52
143.00
249.76
r 08,450. l 8
232.80
4,729.23
3,463.12
722.90
4,249.00
1,225.00
57 5.77
t,988.00

73. l0
ALCO TARGET CO.

ALYSHA WILLERT

AMERICAN TANK TESTING

AT&T MOBILITY

ATKINSON,ANDELSON,LOYA,RUUD & ROMO

BASSLER ENTERPRISES

BATTERY WORX INC,

BELLA COTA

BITAR, WADEE
BUZZ SEATING,INC.

C&ELUMBERCOMPANY
CALIFORMA PEST MANAGEMENT,NC.

CALIFORNTA WATERS DEVELOPMENT, INC.

CAROLINA CERVANTES

CECELIA MANOOCHEHRI
CHARTER COMMI.INICATIONS

CHASES LLC

CITY OF MONROVIA

CIVILTEC ENGINEERING, INC,
CPAC,INC.

MIGUEL CRESPO

CRYSTAL ORTIZ

DONNA JOHNSON

DONNA LEE

DOOLEY ENTERPRISES

FACTORY MOTOR PARTS

USC FOUNDATION

FRESHMOBILECA LLC

FRONTIER COMMLINICATIONS

CARY POWELL

GEO PLASTTCS (CA)

GO PERMITS LLC

CRACE TRIEU
HOLLIDAY ROCK CO.

JANETTE PRICE

JERI TORRES

JESSICA COOKE

KHOURY, ABBEY

KRIS LANTAI
LI YIN

LIFE-ASSIST

LINCOLN AQUATICS

LINX AUTOMATION

LOS ANGELES COUNTY PUBLIC WORKS

MAILHOT, DONALD E

MARIAH ODEGAARD
MCLAY SERVICES,INC.

MICKYREHM

MICKY'S JEWELRY STUDIO
MILI.]P ESKANDARIAN

ODP BUSINESS SOLUTIONS, LLC

CITY OF POMONA

REGIONAL TAP SERVICE CENTER

REPLACEMENT BENEFIT FUND

ROB CLARK CONSTRUCTION & DESIGN,INC

ROBERTA'S VILLAGE INN

BERNICE RUVALCABA

SANDERS LOCK & KEY

SEQUOIA FINANCIAL SERVICES

SIERRA PACIFIC ELEC, CONTRACTING

SOUTHEAST CONSTRUCTION PRODUCTS INC
Page2 of 4

Page 24 of 136 ends

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO AMOIjNT ISSUED TO
FY 2023-24
4t25t2024
1 68829
1 68830
l 6883 l
I 68832
I 68833
1 68834
1 68835
r 68836
I 68837
I 68838
I 68839
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFI
EF"T
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

BANKDRAW
931,935.44
945,696.62
100.00
Total Demands 1,877,732.06
Payroll and Employee Benefit Payments

SOUTHERN CALIFORNIA EDISON

SOUTHERN CALIFORNIA NEWS GROUP
SOUTHLAND MECHANICAL, INC.

SI,JNSHINE WINDOWS

TRILOGY MEDWASTE WEST, LLC

TRUST ENVIRONMENTAL SOLUTIONS

VELASCO, RICARDO

VISTA PAINT CORPORATION

WALNUT VALLEY WATER DISTRICT
WALTERS WHOLESALE ELECTRIC CO.

YOUTH EVOLUTION ACTIVITIES

ALL STAR FIRE EQUIPMENT INC
ALL STATE POLICE EQUIPMENT CO.

ARAGON, RICHARD
BENNTAG PACIFIC INC.

COMMERCIAL DOOR COMPANY INC.

DIOSDADO, MARGARITA

GONZALEZ, SAM
CREENSCAPE MAINTENANCE SERVICES INC.

HASA INC.

HI-WAY SAFETY INC.

MERRIMAC ENERGY GROUP

MLTNISERVICES

NTINEZ, RAMIRO

RKA CONSULTING GROUP
SALT WORKS INC.

SAVAGE, HOLLIE

SHUSTER ADVISORY GROUP INC,

WESTERN WATER WORKS

CORDRAY ENTERPRISES LLC

DEROIAN VENTURES LLC
GROT]ND SERO TECHNOLOGIES LLC

LIBERTY COASTAL LLC

MARLYN PACHECO LLC
MICHAEL W. TYNES

OWSLEY ENTERPRISES, LLC

ROGER BASS

STRATEGIC CONTRACTING SERVICES

SO CAL GAS CO
Total Payroll and Employee Benefit Pal,rnents
Total LAIMPACT Demands
t28.12
r ,082. l4
4,468.63
1,870.00
187.50
1,410.00

53.16 t 3 13.33
200
234.91
999.60
151.87
2,293.99
1,100.00
2,826.s5
2,496.19
188.00
1,058.87
43,"t87.64
I,156.93
1,394.74
3,400.56
4,496.24
s9.22
68,039.34
12,132.40
215.'71
1,500.00
1,278.57
10,166.67
8,937.50
5,613.50
13,907.08

5.355.00
I1,000.00
14,326.97
16,852.33
t41,016.74
2,961.92
EFT
EFT
EFT
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
5 I 0.00
350.00
209.77

4.00 3,058.25
2,320.60
3,1 95. 1 4
573,9t5.67
l 05,475.08
34,939.80
I,t 15.46
t82,377.04
28,282.02
6,588.32
3,355.47

CITY OF LAVERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754

HEATHER REYES

LTNITED WAY CAMPAIGN

LA VERNE FIRE ASSOCIATION

LA VERNE POLICE ASSOCIATION

CHARLES SCHWAB BANK
PAYROLL 3/24-4106124

UNITED STATES TREASURY

STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOOs689

STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC.457

EMPOWER TRUST COMPANY, LLC-ROTH
EMPOWER TRUST COMPANY, LLC.4O1A

Page 3 of 4 ends

Page 25 of 136 ends

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOLINT ISSUED TO
FY 2023-24
4t25/2024
Total 945,696.62
LAIMPACT Law Enforcement Task Force Demands
IOO,OO T-MOBILE USA, INC.

LAI EMORCEMENT OPERATIONS
t00 00
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities, These funds are not City funds and 1 68842

MULTIPLE
Total
Page4 of 4

Page 26 of 136 ends

City of La Verne,City Council
Agenda Report

DATE: May 6, 2024
TO: Honorable Mayor and City Council
FROM: Joe Vieyra, Fleet Manager
SUBJECT: REPLACEMENT UTILITY VEHICLE FOR FIRE DEPARTMENT

SUMMARY
The Fire Department operates utility vehicles to support several departmental functions, including deploying the Utility Terrain Vehicle (UTV). The Department currently utilizes a 2014 Ford F-150 utility vehicle that is not suited or equipped for towing the UTV, trailer, and rescue equipment long range and out of local area assignments. The Fleet Division requests the authorization to purchase a replacement vehicle suited for this role.

RECOMMENDATION
That the City Council:

DISCUSSION
The Fire Department operates utility vehicles (Utilities) to support several departmental functions, including responding to emergency incidents both within the City and throughout the Western United States. The Department recently added a side-by-side Utility Terrain Vehicle (UTV) to serve the community. The UTV is not street-legal and must be towed to incidents when required. To accomplish this, the Fire Department has purchased a large, enclosed trailer to haul the UTV. The enclosed UTV trailer has a cache of rope and other specialized equipment to rescue injured parties in remote locations. The UTV is also a part of the State’s Master Mutual Aid System and may be requested to respond anywhere in California. Due to the trailer's size and weight, the Department recommends that a ¾ ton truck, outfitted to tow the trailer and support rescue operations, be purchased.

FISCAL ANALYSIS

Page 27 of 136 ends

Replacement Utility Vehicle For Fire Department, Page 2

Funds in the amount of $80,000 are required for this unit. This amount includes the contract award of $60,853.52 for the vehicle and an additional $19,146.48 for outfitting. An appropriation is proposed in the amount of $45,000 from the Equipment Maintenance vehicle replacement fund reserves and in the amount of $35,000 from CFD 90-1. No General Fund monies will be utilized for this purchase.

ENVIRONMENTAL ANALYSIS
This action is not considered a "Project" under the definition of the California Environmental Quality Act (CEQA) and is therefore not subject to CEQA review.

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. Fontana CDRJ

2. McPeek's CDJR

3. National Auto Fleet Group

Report Prepared By: Coordinated with:

Joe Vieyra, Fleet Manager Robert Russell, Battalion Chief

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City of La Verne,City Council
Agenda Report

DATE: May 6, 2024
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: AWARD OF CONTRACT FOR LAS FLORES PARK MODULAR RESTROOM

IMPROVEMENT PROJECT

SUMMARY
This action will appropriate funding and award a construction contract to Grbcon, Inc. in the amount of $982,822.50 for the Las Flores Park Modular Restroom Improvement Project. The project will be funded in part from a financial contribution from Assembly Member Chris Holden's office (through a California Natural Resources Agency Grant) as a component of a suite of projects that have been funded and are underway at the park.

RECOMMENDATION
That the City Council:

2. Authorize staff to issue change orders not exceeding 10% of the construction budget for a total possible construction cost of $1,081,105.00; and

DISCUSSION
Las Flores Park is a community resource that provides space for recreational uses to a wide variety of users. The park is approximately 16.3 acres in area and includes amenities such as the City’s Aquatic Center, tennis and pickle ball facilities, sports fields, playground equipment and other features including the Evelyn Hollinger Redwood Grove. Existing park restrooms are available in the park as part of the Aquatic Center facilities. The existing restroom facilities are notably located to the north of the park, about 1,000 feet north of the existing softball fields and the adjacent south playground equipment area.

In coordination with the ongoing Aquatic Center Pool improvements and the planned south playground replacement which were also partially funded with the California Natural Resources Agency (CNRA) park improvement funds secured by Assembly Member Chris Holden, this

Page 46 of 136 ends

Award of Contract For Las Flores Park Modular Restroom Improvement Project, Page 2

proposed Modular Restroom Project will enhance the community's experience by adding a needed feature to the southerly portion of the park.

The project scope includes construction of new sewer infrastructure extending the existing line located at the intersection of “E” Street and 8th Street approximately 370 feet to the proposed modular restroom building location. This, among other utility related improvements, including water and power, will service the future building with necessary provisions to accommodate the community’s use of the facility. The restroom is planned to be located south of the proposed playground equipment and west of the softball fields to serve as a convenient restroom for users of those facilities that are situated nearby. The restroom will open to the east and connect to the existing concrete walkway that provides a paved walkway connecting 8th Street to the playground and softball fields.

The restroom building that has been selected for this project is manufactured by Public Restroom Company from their “Sports Park” series of products and will be composed of four individual flush toilet stalls, two of which are ADA accessible, and two exterior handwashing sinks. This building also accommodates a hand drying station that is located within the building’s interior utility space with an exterior actuation button and blower vent. The facility has been designed to create a safe facility for users, but also hardened to help manage maintenance demands.

The Public Works Department recently solicited formal bids for the project with bids due on April 18, 2024. A total of seven bids were submitted by the deadline. The bids ranged from $982,822.50 to $1,962,980.00 with the Engineer’s Estimate for the project set at $1,000,000.00. The lowest responsive and responsible bid was submitted by Grbcon, Inc. for the amount of $982,822.50. Staff have conducted a review of the bid and verified the contractor is licensed to complete the project scope.

FISCAL ANALYSIS
The total cost of the construction contract, including a 10% contingency budget and all other design, construction management and inspection costs is $1,200,000.00. The total cost of the project has been identified to be covered by three sources, which include:

$480,000.00 - CNRA (Assembly Member Chris Holden’s) Park Improvement Funds - New Appropriation
$520,000.00 – Measure A (FY 23-24 Adopted Budget)
$200,000.00 – Park Dwelling (FY 23-24 Adopted Budget)
$1,200,000.00

Staff requests that City Council appropriate the additional CNRA Grant (Assembly Member Holden's) Park Improvement funds, in the amount of $480,000, to supplement the prior approved funding sources for the project with approval of the construction contract award. This project originally had $480,000 in Park Dwelling funds budgeted. Due to the additional CNRA grant (which had not been finalized at the time of FY 23-24 Budget adoption), it is recommended $280,000 of Park Dwelling funds be re-allocated during the Fiscal Year 2024-25 budget process towards another project.

ENVIRONMENTAL ANALYSIS

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Award of Contract For Las Flores Park Modular Restroom Improvement Project, Page 3

This project is categorically exempt from the California Environmental Quality Act, Section 15301 Class I Existing Facilities, and City of La Verne environmental guidelines. The project involves a negligible expansion of an existing facility.

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. Bid Results Summary

2. Resolution 24-XX

Report Prepared By: Coordinated with:

Cody Howing, City Engineer Meg McWade, Director of Public Works

Page 48 of 136 ends

BID DATE: 4/18/2024 Summary of proposals received for:
(909) 594‐9702 TIME: 10AM
FAX (909) 594‐2658 PLACE: La Verne
398 Lemon Creek Drive, Suite E • Walnut, CA 91789

Computed By: MC
Item
No.
1 Clearing & Grubbing, Mobilization and NPDES (BMP’s and SWPPP, bonds, insurances, and obtain all pe 1L S 50,000.00$ $50,000.00 $54,200.00 $54,200.00 $87,150.00 $87,150.00 $78,000.00 $78,000.00 2 Traffic Control 1L S 10,000.00$ $10,000.00 $9,156.00 $9,156.00 $18,500.00 $18,500.00 $14,000.00 $14,000.00 3 General Grading and Unclassified Excavation 1 LS 20,000.00$ $20,000.00 $13,800.00 $13,800.00 $25,000.00 $25,000.00 $120,000.00 $120,000.00 4 Remove Tree and Roots 1E A 5,500.00$ $5,500.00 $2,760.00 $2,760.00 $5,625.00 $5,625.00 $2,000.00 $2,000.00 5 Remove Portion of Existing Chain Link Fence, Reinstall at Completion of work 25 LF 23.00$ $575.00 $120.00 $3,000.00 $81.25 $2,031.25 $100.00 $2,500.00 6 Remove and Dispose of Existing Block Wall and Foundation 1 LS 7,500.00$ $7,500.00 $6,940.00 $6,940.00 $6,250.00 $6,250.00 $15,000.00 $15,000.00 7 Remove and Dispose of Existing Sewer Stub‐out 1 EA 3,500.00$ $3,500.00 $2,310.00 $2,310.00 $1,500.00 $1,500.00 $3,000.00 $3,000.00 8 Remove and Dispose of Existing Sewer Service Lateral 12 LF 200.00$ $2,400.00 $252.50 $3,030.00 $312.50 $3,750.00 $300.00 $3,600.00 9 Remove and Dispose of Existing P.C.C. Sidewalk 820 SF 10.00$ $8,200.00 $9.35 $7,667.00 $6.25 $5,125.00 $10.00 $8,200.00 10 Construct 4” Thick P.C.C. Sidewalk per City of La Verne Std. ST‐2 1175 SF 27.00$ $31,725.00 $38.40 $45,120.00 $23.75 $27,906.25 $18.00 $21,150.00 11 Break into Existing Manhole, Rehabilitate and Form New Channel in Base per SPPWC Std. 208‐31 EA 8,000.00$ $8,000.00 $6,150.00 $6,150.00 $10,625.00 $10,625.00 $10,000.00 $10,000.00 12 Construct 8‐inch VCP Sewer (C‐700) Main Line 370 LF 250.00$ $92,500.00 $260.00 $96,200.00 $312.50 $115,625.00 $400.00 $148,000.00 13 Construct 8” VCP Sewer (C‐700) Stubout and Plug for Future Connection 8 LF 750.00$ $6,000.00 $260.00 $2,080.00 $312.50 $2,500.00 $500.00 $4,000.00 14 Construct Precast Concrete Sewer Manhole Per City of La Verne Std S‐2 and Detail on Sheet 42 EA 11,000.00$ $22,000.00 $17,661.50 $35,323.00 $56,250.00 $112,500.00 $4,000.00 $8,000.00 15 Construct Sewer Cleanout per City of La Verne Std. S‐62 EA 1,000.00$ $2,000.00 $3,999.00 $7,998.00 $4,375.00 $8,750.00 $4,000.00 $8,000.00 16 Construct 4” VCP Sewer Lateral per City of La Verne Std. S‐34 0 LF 250.00$ $10,000.00 $230.00 $9,200.00 $375.00 $15,000.00 $500.00 $20,000.00 17 Reconstruct Existing Sewer Lateral 12 LF 300.00$ $3,600.00 $480.00 $5,760.00 $375.00 $4,500.00 $500.00 $6,000.00 18 Construct 1‐inch Water Service Connection 60 LF 85.00$ $5,100.00 $208.00 $12,480.00 $312.50 $18,750.00 $500.00 $30,000.00 19 Hot Tap and Connect to Existing 8‐inch Water Main 1 EA 4,500.00$ $4,500.00 $6,420.00 $6,420.00 $15,625.00 $15,625.00 $14,000.00 $14,000.00 20 Install 1‐inch Water Meter per City of La Verne Std. W‐31 EA 7,500.00$ $7,500.00 $4,620.00 $4,620.00 $8,125.00 $8,125.00 $8,000.00 $8,000.00 21 Repair Trench per City of La Verne Std. St‐19 and Trench Detail on Sheet 4 4750 SF 18.40$ $87,400.00 $19.39 $92,102.50 $17.50 $83,125.00 $12.00 $57,000.00 22 Sod Turf Restoration Not Resulting from Contractor’s Work 1 LS 22,000.00$ $22,000.00 $18,000.00 $18,000.00 $10,625.00 $10,625.00 $14,000.00 $14,000.00 23 Furnish and Install Electrical Conduit, Conductors and Pullboxes per plan 1 LS 100,000.00$ $100,000.00 $104,400.00 $104,400.00 $121,250.00 $121,250.00 $80,000.00 $80,000.00 24 Construct and Prepare Building Pad and Subgrade for the Installation of a Prefabricated Restroom Building per the Subgrade/Pad Detail on Sheet 4 1L S 65,000.00$ $65,000.00 $32,287.00 $32,287.00 $37,500.00 $37,500.00 $80,000.00 $80,000.00 25 Furnish and Install Prefabricated Restroom Building Type SP‐042 from the Public Restroom Company 1L S 425,000.00$ $425,000.00 $401,819.00 $401,819.00 $412,500.00 $412,500.00 $409,887.00 $409,887.00 Total Base Bid
Comments
LAS FLORES PARK MODULAR RESTROOM
CITY OF LA VERNE
Quantity Unit Unit Price
LEONIDA BUILDERS INC
Unit Price Total
$1,164,337.00
Apparent Low Bid

Total
$1,000,000.00 $982,822.50 $1,159,837.50
Description Total Unit Price
Engineer's Estimate GRBCON INC DD SYSTEMS INC
Total Unit Price

Page 49 of 136 ends

BID DATE: 4/18/2024 Summary of proposals received for:
(909) 594‐9702 TIME: 10AM
FAX (909) 594‐2658 PLACE: La Verne
398 Lemon Creek Drive, Suite E • Walnut, CA 91789

Computed By: MC
Item
No.
1 Clearing & Grubbing, Mobilization and NPDES (BMP’s and SWPPP, bonds, insurances, and obtain all pe 1 LS $123,200.00 $123,200.00 $68,000.00 $68,000.00 $60,000.00 $60,000.00 $275,000.00 $275,000.00 2 Traffic Control 1 LS $33,500.00 $33,500.00 $10,000.00 $10,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 3 General Grading and Unclassified Excavation 1 LS $33,200.00 $33,200.00 $13,500.00 $13,500.00 $50,000.00 $50,000.00 $75,000.00 $75,000.00 4 Remove Tree and Roots 1 EA $6,600.00 $6,600.00 $3,800.00 $3,800.00 $6,000.00 $6,000.00 $8,000.00 $8,000.00 5 Remove Portion of Existing Chain Link Fence, Reinstall at Completion of work 25 LF $620.00 $15,500.00 $170.00 $4,250.00 $80.00 $2,000.00 $370.00 $9,250.00 6 Remove and Dispose of Existing Block Wall and Foundation 1 LS $15,000.00 $15,000.00 $13,000.00 $13,000.00 $6,000.00 $6,000.00 $27,000.00 $27,000.00 7 Remove and Dispose of Existing Sewer Stub‐out 1 EA $25,500.00 $25,500.00 $980.00 $980.00 $4,000.00 $4,000.00 $10,000.00 $10,000.00 8 Remove and Dispose of Existing Sewer Service Lateral 12 LF $1,767.00 $21,204.00 $130.00 $1,560.00 $500.00 $6,000.00 $880.00 $10,560.00 9 Remove and Dispose of Existing P.C.C. Sidewalk 820 SF $25.00 $20,500.00 $18.00 $14,760.00 $15.00 $12,300.00 $11.00 $9,020.00 10 Construct 4” Thick P.C.C. Sidewalk per City of La Verne Std. ST‐2 1175 SF $24.00 $28,200.00 $32.00 $37,600.00 $50.00 $58,750.00 $26.00 $30,550.00 11 Break into Existing Manhole, Rehabilitate and Form New Channel in Base per SPPWC Std. 208‐3 1 EA $15,000.00 $15,000.00 $7,700.00 $7,700.00 $10,000.00 $10,000.00 $35,000.00 $35,000.00 12 Construct 8‐inch VCP Sewer (C‐700) Main Line 370 LF $275.00 $101,750.00 $450.00 $166,500.00 $250.00 $92,500.00 $860.00 $318,200.00 13 Construct 8” VCP Sewer (C‐700) Stubout and Plug for Future Connection 8 LF $3,750.00 $30,000.00 $800.00 $6,400.00 $300.00 $2,400.00 $2,000.00 $16,000.00 14 Construct Precast Concrete Sewer Manhole Per City of La Verne Std S‐2 and Detail on Sheet 4 2 EA $18,000.00 $36,000.00 $17,300.00 $34,600.00 $5,000.00 $10,000.00 $60,000.00 $120,000.00 15 Construct Sewer Cleanout per City of La Verne Std. S‐6 2 EA $11,000.00 $22,000.00 $2,500.00 $5,000.00 $5,000.00 $10,000.00 $12,000.00 $24,000.00 16 Construct 4” VCP Sewer Lateral per City of La Verne Std. S‐3 40 LF $625.00 $25,000.00 $330.00 $13,200.00 $400.00 $16,000.00 $550.00 $22,000.00 17 Reconstruct Existing Sewer Lateral 12 LF $1,667.00 $20,004.00 $380.00 $4,560.00 $300.00 $3,600.00 $1,300.00 $15,600.00 18 Construct 1‐inch Water Service Connection 60 LF $467.00 $28,020.00 $170.00 $10,200.00 $50.00 $3,000.00 $180.00 $10,800.00 19 Hot Tap and Connect to Existing 8‐inch Water Main 1 EA $7,000.00 $7,000.00 $3,200.00 $3,200.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 20 Install 1‐inch Water Meter per City of La Verne Std. W‐3 1 EA $3,500.00 $3,500.00 $1,100.00 $1,100.00 $5,000.00 $5,000.00 $11,000.00 $11,000.00 21 Repair Trench per City of La Verne Std. St‐19 and Trench Detail on Sheet 4 4750 SF $8.00 $38,000.00 $25.00 $118,750.00 $25.00 $118,750.00 $48.00 $228,000.00 22 Sod Turf Restoration Not Resulting from Contractor’s Work 1 LS $15,000.00 $15,000.00 $3,800.00 $3,800.00 $15,000.00 $15,000.00 $36,000.00 $36,000.00 23 Furnish and Install Electrical Conduit, Conductors and Pullboxes per plan 1 LS $60,100.00 $60,100.00 $178,000.00 $178,000.00 $55,000.00 $55,000.00 $75,000.00 $75,000.00 24 Construct and Prepare Building Pad and Subgrade for the Installation of a Prefabricated Restroom Building per the Subgrade/Pad Detail on Sheet 4 1 LS $14,000.00 $14,000.00 $118,000.00 $118,000.00 $200,500.00 $200,500.00 $25,000.00 $25,000.00 25 Furnish and Install Prefabricated Restroom Building Type SP‐042 from the Public Restroom Company 1 LS $438,500.00 $438,500.00 $378,000.00 $378,000.00 $400,000.00 $400,000.00 $500,000.00 $500,000.00 Total Base Bid
Comments
LAS FLORES PARK MODULAR RESTROOM
CITY OF LA VERNE
$1,176,278.00
Description Quantity Unit
METROCELL CONSTRUCTION
INC
Unit Price Total
CORNER KEYSTONE
CONSTRUCTION CORP
Unit Price Total
$1,218,800.00
MNR CONSTRUCTION INC
Unit Price Total
$1,216,460.00
HZS ENGINEERING INC
Unit Price Total
$1,962,980.00

Page 50 of 136 ends

RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA,

AUTHORIZING EXECUTION OF A PUBLIC WORKS CONTRACT WITH GRBCON INC

AND APPROPRIATE FUNDS FOR THE LAS FLORES PARK MODULAR RESTROOM

IMPROVEMENT PROJECT
WHEREAS, the City Council of the City of La Verne has heretofore obtained a bid for the construction of a public works project utilizing a formal bidding procedure; and, WHEREAS, said bid has been analyzed by the Public Works Department of the City of La Verne; and,
WHEREAS, said Public Works Department has recommended to said City Council that the bid of Grbcon Inc. in the amount of $982,822.50 is in accordance with specifications and other data incidental to the obtaining the bid for such improvements, through the formal bid process and should be accepted by the City Council; and, WHEREAS, said bid has now been considered by the City Council; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. That said City Council does hereby find and determine that the bid of said Contractor is the lowest and best responsible bid for the construction of said project.

Section 2. That the contract for the construction of said project, as set forth, is in accordance with the plans, specifications and other data, and the same is hereby awarded to said Contractor subject to the following conditions:
a. That said Contractor execute and deliver an appropriate contract covering said work;
b. That the form of said contract shall be approved by the City Attorney for the City of La Verne;
c. That said Contractor post with the City of La Verne appropriate bonds covering Faithful Performance, and Labor and Materials, both in the amount of the contract, as required by said specifications; and, d. That said Contractor provide the City of La Verne with certificates of insurance naming the City and the Engineer as additional insured in accordance with the contract documents.

Section 3. That the City Manager is hereby authorized on behalf of the City of La Verne to enter into a contract with said Contractor, for the construction of said project as set forth and in accordance with plans, specifications and other data therein referred to.

Section 4. Funds in the amount of $480,000 are appropriated to the project from Assembly Member Chris Holden’s office grant funds administered through the California Natural Resources Agency and $280,000 in Park Dwelling funds formerly budgeted for this project in the FY 23-24 budget are un-appropriated from the project, establishing the revised Fiscal Year 2023-2024 Budget for said project to a total amount of $1,200,000 to cover all construction costs including a 10% project contingency, staff time other related design and

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Reso No. 24-XX Page 2 of 2
construction administration costs for the purpose of the Las Flores Park Modular Restroom Improvement Project.

Section 5. That said City Council does hereby find and determine that this project is categorically exempt from the California Environmental Quality Act, Section 15301 – Existing Facilities, and the City of La Verne environmental guidelines and affirms the State’s determination of a Categorical Exclusion under NEPA, 23 CFR 771.117(c): activity (c)(4).

Section 6. That the Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 6th day of May, 2024.

Mayor Tim Hepburn
ATTEST:

Debra Fritz, Deputy City Clerk
I, Debra Fritz, Deputy City Clerk of the City of La Verne, Do HEREBY CERTIFY that Resolution No. 24-XX was duly passed and adopted by the said City Council at a meeting of the said Council held on the 6th day of May, 2024 and passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Fritz, Deputy City Clerk

Page 52 of 136 ends

City of La Verne,City Council
Agenda Report

DATE: May 6, 2024
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE

CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE

CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY

COUNCIL OF THE CITY OF LA VERNE

SUMMARY
The City of La Verne contracts with CalPERS to manage pension and health benefits for its public employees across five classifications. Due to financial challenges with unfunded liability and pension contribution increases, cost-sharing agreements have been negotiated with employees. Council previously approved resolutions for employee groups, excepting the La Verne Firefighters Association, and now seeks approval of a resolution to amend the contract with CalPERS.

RECOMMENDATION
That the City Council:

1. Adopt a Resolution titled, "A RESOLUTION OF INTENTION TO APPROVE AN

AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION

OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY

COUNCIL OF THE CITY OF LA VERNE PURSUANT TO CALIFORNIA GOVERNMENT CODE 20516"

2. Introduce By Title Only And Waive Further Reading Of Ordinance No. 24-XX, "AN

ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE

CITY COUNCIL OF LA VERNE AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM."

DISCUSSION
CalPERS manages pension and health benefits for California's public employees, including those of the City of La Verne. The City's contract with CalPERS governs retirement benefits provision, specifying contribution rates and cost-sharing arrangements across five employee classifications. These classifications encompass Classic Miscellaneous, Classic Safety, PEPRA Fire, PEPRA Police, and PEPRA Miscellaneous employees, each with a distinct benefit formula.

Due to financial challenges faced by CalPERS and its member agencies, Government Code Section 20516 allows for cost-sharing agreements between contracting agencies and employees to address increasing costs and unfunded liabilities. Previously, the Council

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Resolution of Intention to Approve an Amendment to the Contract between the Board of Administration of the California Public Employees' Retirement System and the City Council of the City of La Verne, Page 2

approved the benefits resolutions for the unrepresented Classic Safety and Miscellaneous Executive and Middle Management employees which included a cost share of 1% and an agreement with the City Manager, within the Executive Administration group, to include a 2% cost share of the employers' contribution. Additionally, the represented groups of the La Verne City Employees' Association, La Verne Police Officers' Association, and the La Verne Police Middle Management Association agreed to a 1% cost share from all classic members within these groups in their last negotiated contract. The City and the La Verne Firefighters Association entered into a new Memorandum of Agreement on December 19, 2022, prior to the City negotiating the cost sharing with other groups.

Following the agreements by the respective groups to participate in cost-sharing, the City started the process to amend the contract with CalPERS. The first step was taken with the approved Memorandum of Understanding (MOU) and Benefits Resolution agreements by the represented and unrepresented groups. On February 20, 2024, Council approved the resolutions between the unrepresented groups and the City as required by CalPERS. Following a collection of signatures from unrepresented members which required a simple majority, the City submitted necessary documents to CalPERS for all groups, so they could begin the process of creating an amendment to the contract. Staff has received the updated contract which includes the cost sharing language under government code 20516. The next step is for the City Council to approve the resolution authorizing the amendment between the City and CalPERS and introducing the ordinance authorizing the amendment. The City will need to have a final reading of the ordinance and conduct an employee election whereby a simple majority of the affected Classic members in the represented and unrepresented groups that have agreed must vote in favor of the proposed cost-share terms. If the members do not vote to approve the cost share with a simple majority, the City would not be able to amend the contract.

To permit an amendment to the contract and classify employee contributions appropriately, the Ordinance may be adopted on or after May 26, 2024. There must be a 20-day period between the adoption of the Resolution of Intention and the adoption of the Ordinance pursuant to Government Code Section 20471. This change has minimal effect other than making the cost- share a permanent part of the CalPERS contract. Additionally, it causes the respective contribution to be reflected as a credit to the employee’s annual CalPERS statement.

FISCAL ANALYSIS
Cost share of the employers' contribution by the Classic Member employees is estimated to provide an overall savings of $84,642 across all funds, roughly $70,000 of that within the General Fund with the following breakdown by employee group:
• La Verne City Employees Association - $4,434
• La Verne Police Officers Association - $28,318
• La Verne Police Middle Management Association - $7,396 • Middle Management Employees - $26,665
• Executive Management Employees - $12,929
• Executive Administration (City Manager) - $4,900

ENVIRONMENTAL ANALYSIS

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Not applicable

LEGAL REVIEW
This item has been reviewed by the City Attorney.

ATTACHMENTS

1. Resolution No. 24-XX, CalPERS Contract Agreement Cost Share

2. Exhibit-CalPERS_Contract_Update_Cost_sharing_2024

3. CostShare_Ordinance_CalPERS

Page 55 of 136 ends

RESOLUTION NO. 24-xx

A RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE

CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA

PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF LA VERNE PURSUANT TO CALIFORNIA GOVERNMENT CODE 20516 WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and
WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and
WHEREAS, the following is a statement of the proposed change:

To provide Section 20516 (Employees Sharing Additional Cost) of 1% for classic local miscellaneous members in the City Employees Association, 1% for classic local miscellaneous members in the Middle Management Employee group, 1% for classic local
miscellaneous members in the Unrepresented Executive
Management Department Heads, 2% for classic local
miscellaneous members in the Unrepresented Executive
Administration Employee group; and
1% for classic local police members in the Police Officers Association, 1% for classic local police members in the Police Middle Management Association, 1% classic local police
members in the Unrepresented Executive Management
Department Heads, 1% for classic local fire members in the Unrepresented Executive Management Department Heads, and 1% for classic local fire members in the Middle Management Employee group.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees' Retirement System, a copy of said amendment being attached hereto, as an "Exhibit" and by this reference made a part hereof.

SECTION 1. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 6th day of May, 2024.

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Reso No. 24-xx Page 2 of 2

Mayor Tim Hepburn
ATTEST:

Debra Fritz, Deputy City Clerk

CERTIFICATION
I hereby certify that the foregoing Resolution No. 24-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 6th day of May 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk

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Page 63 of 136 ends

ORDINANCE NO. 24-XX

AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN

THE CITY COUNCIL OF LA VERNE AND THE BOARD OF ADMINISTRATION OF THE

CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA VERNE DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. That an amendment to the contract between the City Council of the City of La Verne and the Board of Administration, California Public Employees’ Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit, and such reference made a part hereof as though herein set out in full.

Section 2. The Mayor of the City Council of the City of La Verne is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said Agency.

Section 3. The Ordinance shall be published at least one time, within 15 days after passage in a newspaper of general circulation, and shall take effect 30 days after the date of its adoption.

PASSED, APPROVED and ADOPTED this 6th day of May, 2024. ______________________________________

Mayor Tim Hepburn
_______________________________
Debra Fritz, Deputy City Clerk

CERTIFICATION
I hereby certify that the foregoing Ordinance 24-XX was introduced for first reading by title only at a regular meeting of the City Council of the City of La Verne held on May 6, 2024 and duly and regularly adopted by the City Council of the City of La Verne at a regular meeting thereof held on the 3rd day of June, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Debra Fritz, Deputy City Clerk

Page 64 of 136 ends

City of La Verne,City Council
Agenda Report

DATE: May 6, 2024
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: RESOLUTION AMENDING THE 2024-25 COMPREHENSIVE FEE SCHEDULE FOR THE IMPLEMENTATION OF A 2% TECHNOLOGY FEE ON ALL

BUILDING PERMITS TO COVER PERMIT SOFTWARE LICENSING, PLAN

REVIEW SOFTWARE LICENSING, AND ADDITIONAL TECHNOLOGY COSTS

ASSOCIATED WITH PERMITTING, PLAN REVIEW, AND INSPECTIONS

SUMMARY
The Community Development Department had identified an additional fee for the online building permit hosting system when the 2024-25 Comprehensive Fee Schedule was adopted during the April 15th City Council Meeting. This proposed Resolution provides for the amendment to the recently adopted 2024-25 Comprehensive Fee Schedule to include the added fee with adequate notice to the Building Industry Association of Southern California.

RECOMMENDATION
That the City Council adopt "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE 2024-25 COMPREHENSIVE FEE SCHEDULE FOR THE IMPLEMENTATION OF 2% TECHNOLOGY FEE ON ALL BUILDING PERMITS TO

COVER PERMIT SOFTWARE LICENSING, PLAN REVIEW SOFTWARE LICENSING, AND

ADDITIONAL TECHNOLOGY COSTS ASSOCIATED WITH PERMITTING, PLAN REVIEW, AND INSPECTIONS."

DISCUSSION
In accordance with the City's annual budget review, the following update to the Comprehensive Fee Schedule provides adjustments to reflect the actual cost of providing the related service.

The notice for this addition has been published for two consecutive weeks in the local newspaper regarding this public hearing as well as provided to the Building Industry Association of Southern California as required. The fee change being proposed is listed below:

New Fee
Land Use Filing Fees - The Technology Fee has been added to the schedule. In order to provide added convenience to our residents, businesses, and contractors, the City began implementation of an online building permit system in 2019. The new system was established through a grant which included three years of hosting. Those funds have now been fully utilized.

For Fiscal Year 2024/2025, the anticipated cost for the continued hosting of the online building permits is $19,000 annually. Based on the hosting fee and analysis of the City's applicable permit, planning, and development associated with the online system, it is proposed that the online building permit hosting system will have a two percent (2%) Technology Fee on all

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Resolution amending the 2024-25 Comprehensive Fee Schedule for the implementation of a 2% Technology Fee on all Building Permits to cover permit software licensing, plan review software licensing, and additional technology costs associated with permitting, plan review, and inspections, Page 2

building permits to cover permit software licensing, plan review software licensing, and additional technology costs associated with permitting, plan review, and inspections.

FISCAL ANALYSIS
Approval of the updated user fees and charges will result in increased cost recovery of revenues to the General Fund. Actual cost recovery related to user fees and charges are dependent upon actual activity in requests for these services and are difficult to estimate due to changes in activity levels from year to year. Accordingly, this fee will be monitored each year against actual activity and adjusted as needed to ensure fees are representative of the actual costs for the system.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. 24-25 Comprehensive Fee Schedule_Tech Fee_All Edits

2. 24-25 Comprehensive Fee Schedule_Tech Fee_Clean

3. 24-25 Resolution No 24-XX_Comprehensive Fee Resolution Update Tech Fee Update

Report Prepared By:

Elizabeth Luo, Sr. Management Analyst

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Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
1 Table of Contents
Comprehensive Fee Schedule
Excludes Water and Sewer Utility Fees)
Summarized from Resolution No. 23-63
and Amended by Resolution No. 24-22
Resolution No. 24-22
(Effective July 1, 2024)
Page
Animal Control Fees 22
Annexation Processing Fee 9
Appeals 9
Billing 3
Building Permits 9
Division of Land Filing Fees 4
Environmental Filing Fees 6
Exemption of Fees 3
Fee Reduction for Economic Development Projects 23
Fire Department Fees 17-22
Hardships 3
Improvements, Plan Checking & Inspection Fees 9
Land Use Filing Fees 4-6
Late Payment Charge 3
Old Town La Verne Merchant Parking Permit 8-9
Other Fees 22-23
Other Fees and Charges for Service 3
Other Professional Services 7-8
Parking Mitigation Development Impact Fee 8
Payment of Business License Fees and Old Town 3
-Business Improvement District
Police Department Fees 17-18
Precise Plan Filing Fees 6-7
Public Art in Lieu Fee 8
Public Works Fees 9-10
Rates, Fees, Charges & Conditions of Service 11-12
Records 3

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Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
2 Refuse and Recycling Collection Service Charges 12-16 Regulatory Permit Filing Fees 21-22
Revisions 3
Sewer Service Charges 17
Street Vacations 9
Storm Drain Facilities Development Impact Fees 10
Time and Material Deposits 3
Underground Utilities Fee 10-11

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Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
3 TIME AND MATERIAL DEPOSITS – Certain types of deposit projects will be billed on a time and material basis including applicable administrative overhead.

Project costs include City Attorney, City Staff, City Engineer, City Landscape Consultant and other fees including overhead costs for staff and contract personnel. All deposit fees shall be due and payable immediately upon presentation of billing statement by the city. All deposited fees not used to process and manage the application shall be returned after receipt and payment of final project-related bills. Staffs billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.

BILLING – Failure to pay all charges invoiced within thirty (30) days of the date of invoice shall be considered a sufficient cause to stop processing until full payment is made. The City will accept only cash, cashier’s checks, or bank checks for payment. Work on the deposit project will not commence until payments have cleared the bank and funds have been transferred to the City. Projects shall not be deemed approved until all City fees have been paid in full.

LATE PAYMENT CHARGE – Outstanding balances that are not paid in full within twenty-five (25) days after the statement is rendered shall accrue a late payment fee of one percent (1%) per month.

REVISIONS – Fees set forth for plan check and development review shall be for the initial application and one (1) revision. Additional revisions submitted by the applicant shall be accompanied by an additional filing fee equal to one-half of the initial fee. Changes after approval, if by a new applicant, shall be subject to the entire applicable fee.

RECORDS – Records of deposit projects are available by contacting the City. Project deposit updates or closing out of projects shall be accompanied by project summary sheets, detailing costs of staff time, City Attorney, City Engineer, City Landscape Consultant, and other consultation charges.

HARDSHIPS – Fees shall be paid in full for all development projects. The City recognizes that in unique and special circumstances financial hardship may preclude the full payment of fee prior to application for permits. In such cases, the applicant shall apply for a payment deferral agreement with the City Manager.

In no case shall the fees be waived or partially paid when the project is completed. The applicant shall state in writing the reasons for deferral. The City manager shall inform the Community Development Director and Finance Officer in writing of the fee deferral and reasons for the deferral. In no case shall the City Manager permit less than half of the fee to be initially paid.

PAYMENT OF BUSINESS LICENSE FEES AND OLD TOWN BUSINESS IMPROVEMENT DISTRICT FEES FOR REMOTE POINT OF SALE BUSINESSES – The City Manager, at his/her sole discretion, may credit sales tax received by the City from a remote point of sale business in payment of that business’s Business License Fee imposed by Chapter 5.12 of the La Verne Municipal code, and, if the business is located in the Old Town Business Improvement District, may make payment from that businesses sales tax proceeds of the DBID fee imposed by Ordinance No, 720 A “remote point of sale business” is a business that satisfies all of the following: (a) identifies the city as its point of sales for its retail sales, (b) does not maintain its sales inventory in the City; (c) generates taxable sales of no less than $40,000 per square feet of its sales office in the City: and (d) has generated a minimum of $50,000 of sales tax revenues to the City in the previous calendar year.

In adopting these fees and charges, the City believes that the fees and charges set forth herein fully comply with all applicable laws. Any person who disputes the validity of any fee or its application to his or her own case shall first file a written appeal with the office of the City Manager, who will review the matter and render a decision. The decision of the City Manager is subject to appeal to the City Council, whose decision is final.

OTHER FEES AND CHARGES FOR SERVICE – Applicants should be aware that they may be subject to other fees and charges for service established periodically by Administrative Regulation (AR) of the City Manager or by Ordinance as contained in the La Verne Municipal Code.

EXEMPTION OF FEES – Where it is verified by the City Manager, or appropriate department head after approval from the City Manager, that the City is the applicant or party to be charged or has hired a contractor to do a city project, fees will be waived. Additionally, the City Manager shall have the authority to waive fees up to $1,000 for local non-profit or community-service projects where the project is a benefit to the community.

DIVISION OF LAND FILING FEES – Items in this category identified with an "initial deposit" are charged on a time and materials basis.

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Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
4 1. Subdivisions:

Tentative Maps Initial deposit of $2,000.

Final Maps Initial deposit of $2,000, plus $35 per lot, excluding lots to be deeded to the City. If the Final Map is not submitted in digital format, a data conversion fee of $150 plus $10 for each additional lot over 5 is required.

2. Parcel Maps:

Tentative Maps Initial deposit of $1,000
Final Maps Initial deposit of $800, plus $35 per lot, excluding lots to be deeded to the City. If the final map is not submitted in Digital format. a data conversion fee of $150 is required.

3. Lot Line Adjustments, $1,000 initial deposit plus $35 Lot Mergers, and per lot prior to merger or reversion.

Reversions to Acreage

4. Lot Tie & Covenant Agreement. $250 fee

5. Records of Survey Initial deposit of $500

6. Map Extensions Initial deposit of $250

7. Assessment Apportionment Initial deposit of $1,000
for Assessment Districts under the
“Improvement Act of 1915”

8. Conditions, Covenants & Initial deposit of $1,500
Restrictions (C.C.& R's) Review

9. Certificate of Compliance $250 fee

10. Housing Development $1,500 per new residential unit in projects Impact Linkage Fee for of three or more units for which purchase Affordable Housing or rental value exceeds estimated affordability at the current County median income level as determined by the Community Development Department. This fee shall apply
to all residential projects authorized by a tentative map, final map, or non-subdivision precise plan approval for the construction of new units granted after July 1, 1993.

11. Affordable Housing In Lieu Rate determined by the City Manager and Community Development Director based on the size of the project and estimated cost to locate units elsewhere in the City.

LAND USE FILING FEES – Items in this category identified with an "initial deposit" are charged on a time and material basis.

1. General Plan/Zoning Amendment Initial deposit of $2,000

2. Zone Change Initial deposit of $2,000

3. Specific Plan (new and amendments) Initial deposit of $2,000

4. Variance Initial deposit of $2,000 for multi-family residential uses in excess of two dwelling units per lot; initial deposit of $750 for second residential dwelling unit per lot and/or duplexes $2,000 deposit – all nonresidential uses
$1,500 00 deposit for single family residential dwelling uses

5. Minor Exceptions $300 fee nonresidential
$100 fee residential
6 Conditional Use Permits
a. Residential Initial deposit of $2,000 for multi-family residential uses in excess of two dwelling units per lot
Initial deposit of $1,500 for second residential
dwelling unit per lot and/or duplexes
$1,500 deposit for large family day care (9 –14 children) $1,500 deposit per lot for all other conditional uses
in single family residential dwelling zones
b. Commercial, Industrial, $2,000 deposit

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Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
5 Institutional $1,500 deposit for CUP amendment

7. Master Plan Review $2,000 deposit for new and amendments

8. Home Occupation Permit $50 fee

9. Development Agreement Initial deposit of $2,000

10. Classification of Use Initial deposit of $500

11. Zoning Certifications $125 fee for letter

12. Feasibility Reports $250 fee

13. Special Event Permit $150 fee plus $250 refundable cleanup deposit, subject to adjustment by the Community Development Department.
$25 fee for local (La Verne based) nonprofit organizations and no clean up deposit. $50 fee for other nonprofit
organizations. Public Works fees and/or an Entertainment permit fee may also be applicable. Additional deposits may be required for public safety review and inspections.

Applications that are submitted within 7-45 days of the event will be charged a fee of $200 for expedited review.

This expedited review fee is not subject to waiver or refund.

Applications submitted less than 7 days prior to event will not be considered. If an application is denied but the event is still held, the applicant will be responsible for the payment of all costs associated with the City’s response to the denied event.

14. Use and Occupancy Permit $225 fee for occupancies greater than or equal to 2,000 square feet gross floor area; $125 fee for all others
15 State mandated A five percent (5%) fee is applied to the Planning Fee Building Permit Fee for all new construction including additions and remodels. This fee is collected upon the
issuance of the Building Permit. This fee does not apply to Mechanical, Plumbing, Grading, Electrical, Sewer or
Occupancy
State mandated “green” building
fee per S.B. 1473
Permit Valuation Fee
$1 – 25,000 $1
$25,001 – 50,000 $2
$50,001 – 75,000 $3
$75,001 – 100,000 $4
Every $25,000 or fraction
thereof above $100,000
Add $1

16. General Plan fee A four percent (4%) fee is applied to the building permit fee for all construction to maintain and update the La Verne General Plan.

17. Performance & Completion Deposit $5,000 minimum, plus additional as required to ensure project completion and cleanup. This deposit is only
collected as necessary, and with concurrence of applicant, to permit City consideration of temporary utility release and/or temporary occupancy for projects which have
uncompleted improvements or requirements not related to health and safety.

18. Interim Use Permit Initial deposit of $2,000

19. Reasonable Accommodations Fee Initial Deposit of $1,500

20. Small Cell Design Review Initial Deposit of $500

21. Technology Fee A two percent (2%) fee is applied on all Building Permits to cover permit software licensing, plan review software
licensing, and additional technology costs associated with permitting, plan review, and inspections.

Page 71 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
6 ENVIRONMENTAL FILING FEES – Items in this category identified with an "initial deposit" are charged on a time and materials basis

1. Categorical exemption $25 flat fee

2. Initial study review Initial deposit of $2,500 (includes County filing and posting fees)

3. Full Environmental Initial deposit of $5,000 (includes County Impact Report filing and posting fees)
PRECISE PLAN FILING FEES for Precise Plan processing not described in the categories shown, the Community Development Director may assign a flat fee of $100 or an initial deposit as determined necessary to recover costs.

Precise Plans requiring an "initial deposit" are charged on a time and materials basis. See Page One of this Resolution for further explanation.

Community Development Department Applications

1. Two-story room additions, other additions, and accessory structures requiring precise plan review, and accessory dwelling units - $0.50 per square foot of new gross floor area (including garages, porches, and utility structures). In no event shall the minimum fee be less than $75.

2. Multi-family patios, room additions and accessory structures - $75 fee.

3. Single family home - not in conjunction with subdivision development – 50 cents per square foot of gross floor area.

4. Commercial and industrial minor interior and exterior remodels and alterations where no DRC review required - $350 fee.

5. Institutional minor interior and exterior remodels where no DRC review required - $250 fee.

6. Landscape Renovation and Landscape Concept Plan Review * Single Family Residential - initial deposit of $250
* Multi Family Residential - initial deposit of $1,000
* Non Residential - initial deposit of $1,000 deposit

7. Solar collectors – Non-residential - $150 fee

8. Oversized antenna review – $50 fee

9. Tree removal permit - $500 deposit (includes actual cost for professional services, e.g. landscape architect, arborist)

10. Residential exterior alterations, with no increase in square footage, visible from street or public place - $50 fee

11. Historic Preservation Review - Initial deposit of $500 on projects that require the use of an Historic Preservation Architect to assist with the review.

12. Personal cannabis propagation permit application fee - $25

13. Entertainment Permits: $500 Initial Deposit
a. Annual Fee $120

14. Over the Counter Planning Approvals
a. Residential Additions or Accessory Structures that are not Patio Covers (not visible from public right of way) $60
b. Rear Patio Covers (not visible from public right of way) $30 c. Signs $30
d. Commercial/ Industrial Tenant Improvements $30
Development Review Committee Applications

1. Single family homes – In conjunction with subdivision development – Initial deposit of $2,000.

2. Multiple family development – Initial deposit of $2,000.

3. Commercial, office and industrial – Initial deposit of $2,000.

4. Institutional – Initial deposit of $2,000.

5. Official – Initial deposit of $2,000, except official projects determined to be of benefit to the public may be exempt from processing fees, as verified by the City Manager and the Community Development Director.

6. Commercial, industrial, and institutional minor interior and exterior remodels – Initial deposit of $500 Sign Precise Plans

1. Master sign programs:
* Initial Master Sign Application – $750 deposit
* Amendments – $250 deposit

2. Ground sign not part of a Master Sign Program – $250 fee. All building permits for ground sign construction and installation shall be accompanied by a cash deposit of $750 to ensure completion of the sign. Following release of the sign by the City, the deposit shall be refunded to the applicant.

3. Non-illuminated wall sign not part of a Master Sign Program (DRC not required) – $50 fee per sign.

Page 72 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
7 4. Illuminated wall sign not part of a Master Sign Program (DRC not required) – $75 fee per sign plus electrical permit.

5. Subdivision sign – Initial deposit of $500 per sign.

6. Illuminated window signs – $20 fee per sign (plus electrical permit)

7. 8. All signs requiring DRC approval - $350 deposit
Landscape Plan Check and Inspection Fees

1. Residential Plan Check – Initial deposit of $200.

2. Commercial/Industrial/Office – Initial deposit of $1,000.

3. Residential tract and planned developments – Initial deposit of $1,000.

4. Landscape Inspection Fees – Initial deposit based on the following formula: Five percent (5%) of that portion of the costs of improvements which are $50,000 or less. One and one-half percent (1-1/2%) of that portion of the costs of improvements which exceed $50,000.

No Charge Applications

1. Zoning information.

2. Preliminary consultations not exceeding three hours

3. Banner Sign Permit.

4. Heritage tree pruning permit.

5. Minor alterations to an existing ground sign or monument sign, such as a panel change out.

6. Temporary Storage Container Permit (not requiring CUP)

OTHER PROFESSIONAL SERVICES

1. Engineering & Planning – Consultation prior to filing formal application: $500 deposit after three hours of consultation

2. Planning Department Publications – Public handouts and summaries are available at no charge. Other publications not listed below are charged at the estimated cost of reproduction. a. Environmental Guidelines $2.50 each
b. General Plan Background Report $30
c. Complete General Plan $50
Individual General Plan Items:
1) color map and summary $5 each
2) individual elements $10 each
3) text including map $50 each
4) environmental impact report $25 each
d. Master Sign Programs $5 each
(over 10 pages)
e. Ordinances $2.50 each if not available as free handout .
f. Specific Plans
1) Foothill Blvd. $25 each
2) Arrow Corridor $20 each
3) Lordsburg $15 each
4) Out of print plans Actual cost of duplication
g. Zoning Map $5 each
h. Zoning Ordinance $15 each
i. General Plan Map $5 each
j. Environmental Impact Reports Actual cost of duplication l. Other Documents 15¢ per copy

3. Records Management Charge: Charge for microfilming and/or digital recording of all applicable records in connection with planning and building division approvals. Fee to be charged as follows:
a. Deposit projects (flat fee $150
charged at time of filing)

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Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
8 b. Non-deposit projects, except $150
single-family construction
and second units on single-family lots.
c. New single-family units on $55
single-family lots; remodels, additions,
accessory structures and
accessory dwelling units on single-family lots.
d. Applications with base fees No charge
of $100 or less

4. Mailing Labels & Radius Map (Applicant Option) $175, up to 100 labels and 50 cents each additional label, does not include postage.

5. Digital Conversion of Plans (Applicant option) All development application plans (site plan, floor plan, elevations, etc.) must be accompanied by a digital (pdf) copy or the applicant can pay $2 per sheet for the City to convert plans to pdf.

6. Fence Review Fee $30, plus building permit and public works fee if applicable.

This fee applies only to individual fence proposals which are not part of a larger project or other in-process application.

7. Notary Fee As set by State law

8. Mills Act Historic Preservation $500 fee
Agreement
PUBLIC ART IN LIEU FEE – All new non-residential projects require the contribution of a public art piece valued at 0.5% of the project valuation for those projects valued under $500,000 and 1% of valuation of projects valued at $500,000 or greater. In the event that the City agrees to accept an in lieu payment for the required public art, a cash payment based on the formula above would be required to be paid to the City into a dedicated public art fund.

PARKING MITIGATION DEVELOPMENT IMPACT FEE – Applies to properties pursuant to Section 18.76.150 of the La Verne Municipal Code where sufficient off-street parking is not available. Payment of a one-time in-lieu fee shall be permitted in the amount of $1,000 per parking space, as determined by the Community Development Department, for required spaces that cannot be supplied on-site (subject to availability and City Manager approval).

OLD TOWN LA VERNE MERCHANT PARKING PERMIT – A $75 permit fee is required for each Merchant Parking Permit issued for each calendar year. As of July 1st of each year, the fee shall be 50% of the established fee for that year until the end of the calendar year for any new permits that are requested. Permits are distributed at the discretion of the City Manager on a yearly basis with a maximum number of permits available each year as outlined in Administrative Regulation No. 117.

STREET VACATIONS – Initial Deposit of $2,000
ANNEXATION PROCESSING– Initial deposit of $2,500
APPEALS– To appeal to the City Council decisions of the Community Development Director, Planning Commission, Development Review Committee, and other administrative staff actions, a fee of $150 shall be required plus mail and public notice costs as estimated by the City Clerk for resident appeals. Appeals by nonresident applicants and other nonresident parties shall be in the amount of one half of the original filing fee.

IMPROVEMENTS, PLAN CHECKING, AND INSPECTION FEES – To be paid at the time plans are submitted.

1. Improvement Plan checking based on the estimated cost of improvements. Minimum fee shall be $110. a. Five percent (5%) of that portion of the cost of improvements which is $50,000 or less. b. One and one-half percent (1-1/2%) of that portion of the cost of improvements which exceeds $50,000.

2. Inspections, based on the estimated cost of required improvements. Minimum fee shall be $110; a. Five percent (5%) of that portion of the cost of improvements which is $50,000 or less. b. One and one-half percent (1-1/2%) of that portion of the cost of improvements which exceeds $50,000.

Page 74 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
9 BUILDING PERMITS – Building permit and plan check base fees shall be established at two times the prevailing Los Angeles County fees as amended from time to time by ordinance of the City Council. The prevailing Los Angeles County fee shall be established Per Title 26, Section 107 of the County of Los Angeles Building Code.

Projects with valuations over $10 million are eligible for a reduced multiplier subject to an agreement between the City and the project applicant with City Council consent.

PUBLIC WORKS FEES

1. Staff billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.

2. Public Works Permits:

Over-limit and house moving permit fees:

Annual fee - $90
Single trip fee - $16
Standard inspection fees:
1) New residential, and new $110 plus $20 for each
and existing industrial, inspection in excess of two
commercial, professional
and institutional construction.
2) Double permits and inspection fees
shall be charged for failure to obtain
required permits prior to commencing
work within the public right of way.

Deposits (refundable):
1) An amount equal to the estimated value of work to be performed. 2) Yearly Deposit $3,000/year – Any damages to be recovered from deposit.

3. Barricades/Deposits K-Rail Rental Rates:
a. Type 1 (Standard/Single Panel) at $40 /deposit $2/day each b. Type 2 (Standard 2 Panel/A-Frame) at $50 /deposit $3/day each c. Fee to make ready barricades if $10 minimum charge – 1 st 10 units picked up by user. $1 per unit over 10
d. Fee if delivered to user $30
(no ready fee applies)
e. Replacement Cost
(if not returned) Actual cost plus 15%

4. Damage to City Property or Vehicles Actual repair/replacement charges + 20% to cover loss of use, temporary replacement of vehicle or other city property and administrative costs

5. Signs – The following fees include materials and labor to install any traffic control sign as required. All regulatory, warning and advisory signs shall be installed by the City. a. Street name signs $300 per installation
b. Traffic control signs $250 per installation
c. Directional signs $250 per installation

6. Public Works Department Publications – The following documents are available at the stated fees. All other publications not listed below, or portions of the listed documents, are charged at the cost of reproduction.
a. Standard contract documents $50 for entire publication (does not include copyrighted documents)
b. Notice inviting bids $50 minimum or actual cost bid packages

Page 75 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
10 c. Blue prints $3 per page or actual cost from outside printer d. Standard Plans $0.15 (15¢)/page
e. Plotter prints $15 per page

7. NPDES Inspection Fee A fee shall be assessed to all businesses as defined by the L.A. Regional Water Quality Control Board for annual
inspections in compliance with the National Pollutant
Discharge Elimination System (NPDES) permit requirements.

The annual fee of $250 shall be assessed at the time of the annual business license renewal, which will include the first inspection and one follow up inspection. The fee for additional inspections (follow up inspections) shall be $125 per
inspection, not to exceed $750.

8. Form Completion All forms requested to be completed by the city shall be subject to a fee of $25 per form. Forms shall be completed in two (2) business days from the day submitted.

STORM DRAIN FACILITIES DEVELOPMENT IMPACT FEES

1. Residential: Upon application for a $175 for each one-tenth (10) gross acre or fraction building permit for construction of a thereof; provided that maximum fee for single- new building (or an addition and/or family residence shall not exceed $350 remodel with a valuation of $75,000) to
be used for residential purposes

2. Nonresidential: Upon application for $350 for each one-tenth (1/10) gross acre or a building permit for construction of a fraction thereof new building (or addition and/or remodel
with a valuation of $75,000) to be used
for nonresidential purposes

UNDERGROUND UTILITIES FEE

1. Residential: Upon application for a $175 for each one-tenth (1/10) gross acre or building permit for construction of a fraction thereof; provided that maximum fee new building (or an addition and/or for single family residence shall not exceed remodel with a valuation of $75,000) $350
to be used for residential purposes.

2. Nonresidential: Upon application for $350 for each one-tenth (1/10) gross acre a building permit for construction of a or fraction thereof new building (or an addition and/or
remodel with a valuation of $75,000) to
be used for nonresidential purposes.

RATES, FEES, CHARGES AND CONDITIONS OF SERVICE FOR THE FURNISHING OF WATER BY THE

CITY OF LA VERNE
Water System Connection Fee: Any person applying for water service to one or more parcels of land which have not previously received water service directly through a service connection from the City of La Verne specifically for such parcel shall, before such application is approved, pay to the City water system connection fees as follows. In the event that a customer requests to upgrade to a larger service after payment of impact fees and/or service connection, the customer shall be responsible for the difference in impact fees included in section 2a, 2b, 2c, 2d, and 2e:
a. Unit Connection Fee – Residential: The following fee shall be charged for each residential unit (as defined in Section 9) connected to the system:

Single family dwelling unit $385
Townhouse or condominium, each unit 330
Apartment, duplexes and triplexes, each unit 330
Mobile homes, per space 275
Motels, per unit 135
Rooming houses and convalescent homes, per unit 110

Page 76 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
11 b. Unit Connection Fee – Nonresidential, Commercial Institutional or Industrial: The following fee shall be charged for each meter connected to the system which serves nonresidential, commercial, institutional or industrial user:
3/4-inch $ 385
1-inch 495
1 1/2-inch 610
2-inch 825
3-inch 1,050
4-inch 1,270
6-inch 1,545
8-inch 1,875
10-inch 2,205
12-inch 2,755
c. Acreage Connection Fee – Residential: For each one-tenth (1/10) usable gross acre or fraction thereof, the fee shall be as follows:

All Zones $670
d. Acreage Connection Fee – Nonresidential, Commercial Institutional or Industrial: For each one- tenth (1/10) usable gross acre or fraction thereof, the fee shall be as follows:

All Zones $1,200
e. Post Miramar Connection Fee:
1) Metered Service: For each water meter connected to the City water system, the fee shall be equal to the amount shown in the table below for the size of meter, multiplied by the number of months which have passed since October 1, 1986. Post Miramar connection fee shall be paid at the time of installation of the meter.

Size of Meter Monthly Charge
5/8 & 3/4-inch $ 8.00
1-inch 8.00
1 1/2-inch 25.00
2-inch 40.00
3-inch 62.50
4-inch 125.00
6-inch 300.00
8-inch 375.00
10-inch 500.00
12-inch 625.00
2) Private Fire Service: For each private fire service connected to the City water system, the fee shall be equal to the amount shown in the table below for the size of connection, multiplied by the number of months which have passed since October 1, 1986. Post Miramar connection fee shall be paid at the time of installation of the service and shall not exceed a maximum of $10,000.

Size of Connection Monthly Charge
2-inch $ 12.00
3-inch 18.75
4-inch 37.50
6-inch 90.00
8-inch 112.50
10-inch 150.00
12-inch 187.50
f. Usable Acreage: Usable acreage is all land other than that which is unsuitable for development because of the nature of the terrain and is subject to legal restriction limiting its use to unirrigated natural open space in perpetuity. Such restriction shall be reviewed and approved by the City of La Verne and shall be determined on a parcel-by-parcel basis. The restriction shall be by dedication of fee or easement to the Homeowners Association, the City, or other government agency. Acreage fees are due and shall be paid upon recordation of final map. Provided, however, that parcels for which no acreage fees were previously paid, fees shall be paid prior to issuance of building permits.

Page 77 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
12 Usable acreage shall not include land which is developed by the developer as a public park, and dedicated to the City of La Verne.
g. Frontage Fee: For each parcel of land fronting on a street that contains an existing water line with adequate capacity for the subject parcel a fee of $15 per front foot shall be charged. For each parcel connecting to a water main in Foothill Boulevard or any other street where the two sides of the street are served from separate pressure zones, the charge shall be two times the amount shown. 1) Fees shall be calculated as of the date of payment. However, if payment is made more than sixty (60) days before anticipated connection, as determined by the City Manager, fees shall be recalculated as of sixty (60) days before such anticipated connection and any increase shall be due and payable before connection.
2) The City is empowered to negotiate contracts with individuals, firms or corporations relative to the extension or enlargement of water facilities and/or relative to methods of reimbursement to the City. Credits may be given against the fees set forth herein where property owners have constructed water facilities or where property has been assessed for like improvements. h. Abandonment of Services. When an existing service has been shut off continuously or otherwise terminated for a period of two (2) years or more, it shall be presumed to be abandoned. Any subsequent service shall be treated as a new service and subject to all applicable fees including acreage and frontage fees of this resolution.

REFUSE AND RECYCLING COLLECTION SERVICE CHARGES

1. Daily, Monthly or Bimonthly Service Fees. The fees or charges adopted herein in sections 1-4 are imposed as a condition of service by the City's franchised waste hauler. The franchise agreement includes provisions for rate increases detailed in the current contract with Waste Management.. This fee or charge is not imposed upon real property or upon a person as an incident of property ownership. New fees reflecting State mandates were approved at the Proposition 218 Hearing held on June 21, 2021.

2. Residential Program Refuse Collection Charges. In compliance with state mandates, recycling and organics recycling programs have been implemented. Costs for these efforts are included in the rates listed in this section. Residential properties receive a recycling and an organics recycling cart, that are included in these rates.

Rates are based on:
-Each single-family dwelling unit, whether one or more are on a single lot. -Each unit in a mobile home park, duplex, or other multiple dwelling unit. -Each property in areas where residential carts are available and necessary to meet solid waste compliance.
-Every four (4) guest rooms or a fractional number thereof, in any hotel, motel, rooming or lodging house.

From July 1, 2024 through June 30, 2025-monthly fee, billed bi-monthly (a) 35 gallon container $28.81 (b) 64 gallon container $31.41 (c) 96 gallon container $34.16 (d) Additional 96-gallon trash container $11.15 (e) Each additional 64-gallon recycling cart i $10.58
(f) Each additional 64-gallon organics recycling cart ii $14.75 (g) Mechanized container size exchange iii $20.89 (h) Bulky goods collection iv $34.78
(i) Extra pick up $27.84 (j) Contamination Fee $21.46 (k) Replacement of damaged or lost mechanized container v $69.58 i In Excess of two (2) ii In Excess of (2) iii Excluding one (1) change within three (3) months of initiating service at no charge or exchanging a cart of a larger size to a smaller one. iv After four (4) at no charge v After one (1) at no charge

Page 78 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
13 3. Commercial and Multi Family Program Refuse Collection Charges In compliance with state mandates, recycling and organics recycling programs have been implemented. Costs for these efforts are included in the rates listed in this section. Due to the individuality of properties, there are many options available to the La Verne community and shared bins are allowed in some cases. Gray shaded options are unavailable at the time of this writing, but remain in this schedule, in the case that services become available.

From July 1, 2024 thru June 30, 2025-monthly fee, billed monthly (a)
(b)

Page 79 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
14 (c)
(d)
(e)

4. Miscellaneous Refuse Charges-From July 1, 2024 thru June 30, 2025-billing frequency varies depending on service
(a)

Page 80 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
15 SEWER SERVICE CHARGES – All sewer services furnished by the City shall be subject to the following charges:
1 Sewer Unit Connection Fees for New Construction and/or Additions:
a. Manufacturing, Commercial, Institutional, Official, and other nonresidential uses:
1) $125 plus $25 per 1,000 square feet or any fraction thereof for ground level building space, plus $7.50 per 1,000 square feet or fraction thereof for building space above ground level. 2) Front footage fee: $15 per front foot
b. Residential Uses:
1) Single family: For each detached single-family residential unit on a single, separate lot – $125.
2) Multiple family, including mobile home parks, for building or buildings under one ownership:
$125 for the first unit; plus $75 for each of the next nine (9) units; plus $30 for each additional unit on one lot or building site.
3) Front footage fee: $15 per front foot

POLICE DEPARTMENT FEES
Staff billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.

1. Overnight parking permit -- annual/daily $100 / $5
$50 admin fee
prorated monthly
rate of $4.16

2. Overnight annual parking permit renewal fee $50
(Reapplication required after January 31)

3. Recreational vehicle storage permit $100
- Annual renewal fee $50 for 3 yrs.

4. Non-injury accident report $25
Injury accident report No Charge

5. All other police reports No charge

Page 81 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
16 6. Concealed Carry Weapon (CCW) Permit
a. CCW Administrative Fee $100
b. CCW amendments/Modifications/Card Replacement $10
c. Concealed weapon permit renewal $25

8. Residential burglar alarm permit $50

9. Commercial burglar alarm permit $100

10. False alarm response fees:
a. First 2 responses in any 365-day period No charge
b. Third responses in $75 for each
365-day period response
c. Fourth through all subsequent responses in $150 for each 365-day period response
c. Failure to obtain an alarm permit within thirty (30) days of operation without reasonable cause will result in a $10 per day fee every day thereafter.

11. Copies of color photographs
a. CD ROM: $15
b. Flash Drive (≤32 GB) $20

12. Audio/video tape reproduction of taping $40/half hour

13. Pre-employment Local Criminal History Check $30

14. Location/Address Call History Report $20

15. Massage Permit for Operator $250

16. Firearms sales permit $250

17. Bingo Game Permit Fees:
a. Bingo Permit Fee & Annual Renewal Actual cost
b. Bingo Manager Permit Fee as required by Actual cost
La Verne Municipal Code

18. Service charge for release of impounded vehicles. a. General impound fees (Driver NOT found to be $150
under the influence of alcohol and/or drugs.) NO DUI
b. For vehicles where the driver is arrested for $400
driving under the influence or reckless driving.

Up to $250 fee may be waived if there is no criminal filing

19. Service charge for release of abated vehicles $125

20. Storage of seized vehicle $10/day per vehicle

21. Citation sign-off for persons who
fail to display handicapped placards. $10

22. Citation sign-off fee (nonresidents) $20

23. Second response fee – loud party or noise Actual cost disturbance per L.V.M.C. Section 8.20.050

24. Adult booking recovery fee $210

25. Juvenile detention fee $ 75 per hour
($18.75 per ¼ hour). Billable beginning one (1) hour after parent notification.

26. Jail Trustee acceptance letter $30

27. Inmate worker fees
- full-time inmate worker $25 per day plus
$250 fee@ booking

- part-time furlough workers $60 per day plus
$250 fee @ booking

28. Live-Scan applicant fingerprinting $20 per process plus actual cost charged by
DOJ and/or FBI

29. Rolled ink fingerprinting $20 for 1 card
$5 each add ’l card

30. Requests for Traffic/Parking Enforcement $175 per request. on Private streets. Requesting Party shall City preparation provide to the City labels or preaddressed of address labels, envelopes to affected residents. if desired, per the
fees set forth @
#E-4 of this Reso.

Page 82 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
17 31. Police clearance letter $15

32. Firearm Storage Fee $10 per month

33. Firearm Release Fee $50 per case/incident
Shall apply to all firearms seized, stored or impounded.

Any & all fees shall be waived if firearm is stolen
or if surrendered for destruction. All fees due upon release.

34. Electric Utility/Security Cart Inspection Fee (per Reso. No. 09-05) $10 per cart

FIRE DEPARTMENT FEES
. Staff billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.

1. Annual Business Fire Inspection Fee:

New Business/Annual Inspection requiring operational permits $124 for first hour Conducted by Prevention Staff. thereafter charged
½ hour increments
Prevention First Re-inspection No Charge
Each additional Re-inspection $124 for first hour
Thereafter charged in ½
hour increments
Businesses occupying 5,000 – 50,000 square feet 2 Hours($248) Businesses occupying 50,000 – 100,000 square feet 3 hours ($372) Businesses occupying 100,000 or more square feet 4 hours ($500) Engine Company Inspections not requiring operational permits $195 for first hour engine company time, thereafter,
charged in ½ hour
increments
Engine Company -First Re-inspection No Charge
Each additional Re-inspection $195 for first hour
Thereafter charged in ½
hour increments

2. Annual Operational Permit
All businesses with conditions, processes or materials that require an annual fire permit as per the California Fire Code (CFC) Sections 105.1.1 through 105.7.18 shall pay the following General Permit fee(s):

First permitted use $332
Each subsequent permitted use $166
Failure to pay permit fee within 30 days of receiving renewal letter 50% Additional or permit application.

3. Special Activities Fees

Page 83 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
18 Hazardous event/operations -- Upon agreement $210 minimum/ by both the Fire Chief and City Manager, hourly
special activities fees can be waived.

This fee excludes the City's annual
4th of July fireworks show. (City Sponsored Event)
Fireworks Display/Permit Permit $322 + Stand-by
Fee (see hourly rates)
Special Event inspection-Christmas tree lots, Pumpkin Patches etc. $248 Tank installation and/or removal, underground, $248
flammable liquids
Special Event – Open flame vendors (include permit and inspection) $124

4. Fire Protection Systems Plan check and Inspections Fees:

The Fire Protection System - Fire Plan Check process is applicable when a fire protection system is installed, rehabilitated, or modified.

To start the process, the applicant must visit the Building Division office located at City Hall complete the Fire application, submit 3 copies of the fire plans, and pay the application fee. The regular plan check turnaround time is 14 business days from the date plans were submitted.

Fire plans are reviewed by a fire consultant to ensure compliance with the California Fire Code, California Building Code, and applicable adopted standards. After the initial consultant review, the applicant is notified to pick-up the approved plans and/or return the plans for subsequent consultant review. Once fire plans have been approved by the consultant and the Community Risk Reduction Bureau, the applicant will pay the applicable permit cost (B-F below) and Inspection fees, consultant fees, and then pick-up the finalized building plans (that include a stamp from the consultant and the Community Risk Reduction Bureau). Once all costs are paid, the applicant will receive a copy of the Fire Protection System Permit/Job Card. The applicant has 6 months to complete the work/project and schedule required inspections with the Community Risk Reduction Bureau (the permit fee covers most of the inspection costs). If additional inspection time is required, the Miscellaneous Fee (As-Needed Fire Inspection) is applicable.

The permit fees listed in B- F include up to 3 inspections. If additional inspection time is required, the Miscellaneous Fee (As-Needed Fire Inspection per hourly rate) is applicable. a. Application Fee with each permit (14 Business days) $62 TYPES OF FIRE PROTECTION SYSTEM PERMITS – Per system:
b. FIRE ALARM: Inspections + Consultant
Fee - Per System

1. Alarm System (New) $372 + Consultant Fee,
Per System

2. Alarm System (Tenant Improvement) $372 + Consultant Fee, Per System
c. FIRE SPRINKLER SYSTEM:

Inspections + Consultant
Fee - Per System

1. Fire Sprinkler New $372 + Consultant Fee,
Per System

2. Fire Sprinkler Tenant Improvement $372 + Consultant Fee, Per System

3. Fire Sprinkler Tenant Improvement w/Calculations $372 + Consultant Fee, Per System

4. Additional Riser/per floor/same Building $372 + Consultant Fee, Per system

Page 84 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
19 5. Fire pump $372 + Consultant Fee,
Per System

6. Fire Underground System $372 + Consultant Fee,
Per system

7. Standpipe System $372 + Consultant Fee,
Per System

8. High Pile Storage $372 + Consultant Fee,
Per building
d. ENGINEER SYSTEMS: Inspections + Consultant
Fee - Per System

1. Hood and Duct suppression system, Clean Agent, ETC. $372 + Consultant Fee, Per System

2. Special Systems/Spray booth $372 + Consultant Fee,
Per System
e. HAZARDOUS MATERIAL PLAN: Inspections + Consultant
Fee - Per System

1. Hazardous Material Plan Check $372 + Consultant Fee, Per Submittal
f. FIRE DEPARTMENT ACCESS: Inspections + Consultant
Fee - Per System

1. Fire Department Access Plan $372 + Consultant Fee,
Per building

5. New Building / Tenant Improvements Plan check Fess:

The New Building / Modification - Fire Plan Check process is applicable for all construction projects within the City. The process is mostly handled by the Building/Engineering Division; whereas the Community Risk Reduction Bureau is responsible for reviewing plans to ensure compliance with the California Fire Code, California Building Code, and California Health & Safety Code.

To start the process, the applicant must first visit the Building Division located at City Hall and complete a Fire application. Next, the applicant will submit a copy of their Building/Engineering Division application, 3 copy of the building plan, and pay the application fee. The regular plan check turnaround time is 14 business days from the date the plans are submitted.

Building plans are reviewed by a City consultant or Fire Marshal. After the initial city or consultant review, the applicant is notified to pick-up the approved plans and/or return the plans for subsequent consultant review. Once all revisions are finalized, the applicant will pay the applicable Inspection fees, consultant fees, and pick-up the finalized building plans (that include a stamp from the consultant and the Community Risk Reduction Bureau).

The applicant has 6 months to complete the work/project and schedule an inspection with the Community Risk Reduction Bureau. If additional inspection time is required, the Miscellaneous Fee (As-Needed Fire Inspection) is applicable. Note: The Building Inspector will not finalize any project until it has been inspected by the Community Risk Reduction Bureau.

The permit fees listed in section B include up to 3 inspections. If additional inspection time is required, the Miscellaneous Fee (As-Needed Fire Inspection/per hourly rate) is applicable. a. Application Fee with each permit (14 Business days) $62

TYPES OF PLAN CHECK PERMITS
b: Plan Check Types – Per submittal Inspections + Internal Review or Consultant fee

1. Architectural- New per building $372 + $744 or Consultant Fee, Per submittal

2. Architectural – T.I. per building $372 + $496 or Consultant Fee, Per Submittal

3. Architectural/New > 2 Story or $372 + $868 or Consultant R-1/R-2 w/more than 50 units Fee, Per Submittal

Page 85 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
20 4. Architectural – High Rise (Buildings >75ft) $372 + $1736 or Consultant Fee, Per
Submittal

5. Fuel Modification Plan $372 + $527 or Consultant
(Single Family Residence) Fee, Per Submittal

6. Fuel Modification Plan $372 + $899 or Consultant
(Multi Family, Tract, Commercial) Fee, Per Submittal

7. Development Review (CUP, Tract Map, Etc.) $372 + $496 or Consultant Fee, per Submittal

8. Plan Revision/As-builts $372 + $279 or Consultant
Fee, per submittal

6. Other
Inspection Services for which no fee is listed (hourly or consultant) $124 and or consultant.

Arson/Investigator: Billing determined by the Fire Chief See Hourly rate.

Copies of reports and documents 15¢ per page
Cost recovery for Fire Dept. response necessitated $488 per engine co. by negligent; intentional or for alcohol/drug per hour or fraction related acts; cost recovery for Fire Dept. response for thereof. $203 per water removal; cost recovery for Fire Dept. response medical unit per hour for a nonresident vehicle fire, weed abatement or fraction thereof. cost recovery for Fire Dept clean-up spills at accident scenes

7. State-Mandated Inspection Types:

Pre-Inspection- STD-850 Residential Care Facility $155 Final Inspection STD-850 Residential Care Facility $155 Pre-Daycare Facility Single Family Residential, Adult or Child $155 Daycare Facility Commercial Adult or Child $155
School/ Educational facilities (Public and Private) $248 Apartment Building Inspections $124
Medical Facility $248

8. Fire Alarms Fees and Fines:

The first three responses in any 365-day period No Charge For the 4th and each additional response in $488
any 365-day period
Non-Emergency response to residential care $488
facility for caregiver assistance per occurrence

9. HOURLY RATES: (Time and Material)
a. Type of Resource
Fire Chief $210
Fire Marshal $124
CRR Specialist $105
Engine Company $488

10. Fire Safety Equipment Development Impact Fee $385
(Payable upon submission of an application to the City for a building permit in the Hillside Development Area.)
Fire Facilities Development Impact Fee $7,504
On new residential projects in the Hillside Overlay Zone.

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Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
21 11. Emergency Medical Services
The La Verne Fire Department, or its contracted billing service, will bill the insurers of La Verne residents, including Federal health care programs, but only to the extent of their insurance coverage to ensure no "out of pocket" costs. Third party billing is established to provide for the long-term sustainability of the La Verne Fire Department’s Emergency Medical Services and Ambulance transport programs.

Individuals who are not residents of the City of La Verne and have been a recipient of Emergency Medical Services shall be charged fees for services rendered without regard for "out of pocket" expenses.

Emergency Medical Service fee minimums are annually established by the Los Angeles County Department of Health Services. Individual fees adjusted beyond the minimum are established to ensure accurate cost recovery as determined by the Fire Department.

Advanced Life Support L.A. Co. rate
Advanced Life Support (Non-resident) LA Co. rate + 10.25% Basic Life Support L.A. Co. rate + 10.25%
Paramedic patient assessment fee LA Co, rate
Paramedic patient assessment fee (non-resident) LA Co rate + 10.25% Each additional patient 50% additional
Dispatch Fee $25
Mileage per mile L.A. Co. rate
Oxygen L.A. Co. rate
Medical Supplies $34
Documentation fee $15
Documentation fee (non-resident) $16
First Responder fee $488
Night Charge $31
Back-up Ambulance (Basic Life Support):

Use of back-up ambulance (transport only) $937
Non-emergency ambulance transport $937
Cost of Medical Supplies Actual cost per
current L.A. Co. rates

REGULATORY PERMIT FILING FEES

1. Those regulatory permits also requiring a City of La Verne business license and the term of the permit is the same as business license:
a. Business License Application processing $30 for new business $10 for annual renewal
b. Door-to-door solicitation $66
c. Fortune telling:

Processing fee for application $100
Regulatory Permit $100
d. Certificate of Necessity & Public Convenience:

Processing fee for application $50
e. Short-Term Rental Permit (initial application) $100
f. Short-Term Rental Permit (renewal) $35

2. Those regulatory permits not requiring a City of La Verne business license:
a. Garage sales $10
Penalty for failure to obtain permit
an additional $5
b.Charitable/Religious/Nonprofit Exempt except when
solicitors are paid, for which
the fee shall be $15
c. Christmas tree lots and/or $250 fee plus $250
Related Seasonal Sales cleanup deposit

3. The business of filming and videotaping within the City of La Verne:
a.Daily permit $300

Page 87 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
22 b.Daily rental fee for City-owned
buildings or facilities excluding City
Parks and Recreational Facilities. $500
c. Use of other City services, equipment Actual cost per A.R. and/or personnel

4. Tobacco Retailer’s License Fee $300

5. Other regulatory permits not $15
specifically provided for elsewhere

ANIMAL CONTROL FEES

1. Dog License Fees
a. unaltered dog - 1 year/2 year license $100/$200
b. altered dog - 1 year/2 year license $30/$60
c. sr. citizen - unaltered dog $100/$200
d. sr. citizen - altered dog $10/$20
e. late application fee for new dog license $60
f. late renewal of dog license $60

2. Cat License Fees:
a. unaltered cat - 1 year $10
b. altered cat - 1 year $ 5
c. late application fee for new cat license $10
d. late renewal of cat license $10

3. Impound Fees:
a. dog - first incident: Altered/Unaltered $30/$30
b. dog – second incident: Altered/Unaltered $60/$60
c. dog – third incident: Altered/Unaltered $90/$90
d. cat: Altered/Unaltered $10/$10
e. small animals, i.e., rabbits, chickens, ducks, turtles $15 f. medium animals, i.e., goats, sheep, calves $25
g. large animals, i.e., horses, ponies, donkeys, $60
cows, pigs (trailer needed)

4. Food and Care (Per Day):
a. dog $10
b. cat $10
c. small animals $5
d. medium animals $10
e. large animals $40
f. all animals required to be quarantined at the shelter $20

5. Other Animal Control Fees:

Owner release fee
-Licensed/Unlicensed $100/$150
-owner requested euthanasia $50
-per litter $200
- per on-site pick-up $100
- carcass removal (owner's) $100

OTHER FEES

1. Research activities (for requests outside the scope of the Actual cost for time California Public Records Act if staffing and workload based on actual permit, a project may be undertaken salary including fringe benefits of the staff
member working on the
project.

2. Returned check or returned electronic payment $25

Page 88 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
23 3. Copying fee (except documents 15¢ per page
pursuant to Fair Political Practice Act)

4. Providing Information on CD Media $15

5. Notary fee As set by State law

6. City Council Agenda Available free on website

7. City’s annual budget or comprehensive annual financial report Available free on website

8. Passport Application Acceptance Service Fees established by U.S.

Dept. of State

9. Passport Photo Service $17 (for set of 2)

10. Certification of records $10 per document, plus
copy fee

11. Emergency response costs related to DUI Actual cost.

Alcohol/drug traffic collision incidents. (Authorized
by Govt. Code Section 53150)

12. Sign recovery fee $10 per sign

13. Municipal Code Annual Supplement Service $50 (includes postage)

14. Fees for rental of parks and recreation facilities and programs are established and maintained by the Community Services Director by administrative regulation.

15. Park, open space, and recreation fees.

For credits, waivers, or adjustments, see Chapter 3.20, La Verne Municipal Code. a. New residential development $4,500 per unit
b. Senior residential development $3,000 per unit
c. Accessory dwelling unit $4,500 per unit
- Fee shall be a proportionate amount of the fee for a new residential structure based on the size of existing primary structure. (i.e., 2,000 s.f. house = $4,500 fee; 1,000 s.f. ADU is 50% of the size of the primary structure, thus fee is $2,250). d. Dormitories and assisted care facilities $1,500 per bed e. Very low, low, and moderate housing and mobile homes $1,500 per unit f. New commercial, industrial, and non-residential institutional space $0.40 per square foot The fees apply to new development, including additions that result in at least a 25% net increase in gross floor area in the case of commercial, industrial, and non-residential institutional space.

16. Fees for rental of City vehicles and equipment shall be established and maintained by the Public Works Department by administrative regulation.

17. Where maximum fees are specified by state law, those fees shall prevail over any fee specified herein.

FEE REDUCTION FOR ECONOMIC DEVELOPMENT PROJECTS - The City Manager, at his sole discretion, may offer a reduction in any impact or processing fee. Such reduction shall not exceed 30 percent, and shall apply only to specified economic development projects which meet one or more of the following objectives:

1. Any project generating more than 100 new, permanent jobs; in a category deemed desirable after review by the City Manager.

2. Any project which adds more than $100,000 in projected annual sales tax revenues to the City's general fund.

3. Any project which converts an historic or potentially significant structure for adaptive reuse as a revenue-generating commercial enterprise or affordable housing project meeting specific general plan targets for affordable housing production and cultural resource preservation.

4. Any project which meets 50% or more of any Items 1-2 of the above criteria (e.g., 50 new permanent jobs, $50,000 in projected new annual sales tax revenues, $50,000 in additional tax increment revenue) may be considered, on a case-by-case basis, for some level of impact or processing fee reduction, up to a maximum of 30 percent reduction. i In Excess of two (2)
ii In Excess of (2)
iii Excluding one (1) change within three (3) months of initiating service at no charge or exchanging a cart of a larger size to a smaller one.
iv After four (4) at no charge
v After one (1) at no charge

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LATE PAYMENT CHARGE – Outstanding balances that are not paid in full within twenty-five (25) days after the statement is rendered shall accrue a late payment fee of one percent (1%) per month.

DIVISION OF LAND FILING FEES – Items in this category identified with an "initial deposit" are charged on a time and materials basis.

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Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
4 1. Subdivisions:

Tentative Maps Initial deposit of $2,000.

2. Parcel Maps:

3. Lot Line Adjustments, $1,000 initial deposit plus $35 Lot Mergers, and per lot prior to merger or reversion.

Reversions to Acreage

4. Lot Tie & Covenant Agreement. $250 fee

5. Records of Survey Initial deposit of $500

6. Map Extensions Initial deposit of $250

7. Assessment Apportionment Initial deposit of $1,000
for Assessment Districts under the
“Improvement Act of 1915”

8. Conditions, Covenants & Initial deposit of $1,500
Restrictions (C.C.& R's) Review

9. Certificate of Compliance $250 fee

11. Affordable Housing In Lieu Rate determined by the City Manager and Community Development Director based on the size of the project and estimated cost to locate units elsewhere in the City.

LAND USE FILING FEES – Items in this category identified with an "initial deposit" are charged on a time and material basis.

1. General Plan/Zoning Amendment Initial deposit of $2,000

2. Zone Change Initial deposit of $2,000

3. Specific Plan (new and amendments) Initial deposit of $2,000

Page 93 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
5 Institutional $1,500 deposit for CUP amendment

7. Master Plan Review $2,000 deposit for new and amendments

8. Home Occupation Permit $50 fee

9. Development Agreement Initial deposit of $2,000

10. Classification of Use Initial deposit of $500

11. Zoning Certifications $125 fee for letter

12. Feasibility Reports $250 fee

Applications that are submitted within 7-45 days of the event will be charged a fee of $200 for expedited review.

This expedited review fee is not subject to waiver or refund.

16. General Plan fee A four percent (4%) fee is applied to the building permit fee for all construction to maintain and update the La Verne General Plan.

18. Interim Use Permit Initial deposit of $2,000

19. Reasonable Accommodations Fee Initial Deposit of $1,500

20. Small Cell Design Review Initial Deposit of $500

Page 94 of 136 ends

1. Categorical exemption $25 flat fee

2. Initial study review Initial deposit of $2,500 (includes County filing and posting fees)

Precise Plans requiring an "initial deposit" are charged on a time and materials basis. See Page One of this Resolution for further explanation.

Community Development Department Applications

2. Multi-family patios, room additions and accessory structures - $75 fee.

3. Single family home - not in conjunction with subdivision development – 50 cents per square foot of gross floor area.

4. Commercial and industrial minor interior and exterior remodels and alterations where no DRC review required - $350 fee.

5. Institutional minor interior and exterior remodels where no DRC review required - $250 fee.

7. Solar collectors – Non-residential - $150 fee

8. Oversized antenna review – $50 fee

9. Tree removal permit - $500 deposit (includes actual cost for professional services, e.g. landscape architect, arborist)

10. Residential exterior alterations, with no increase in square footage, visible from street or public place - $50 fee

11. Historic Preservation Review - Initial deposit of $500 on projects that require the use of an Historic Preservation Architect to assist with the review.

12. Personal cannabis propagation permit application fee - $25

13. Entertainment Permits: $500 Initial Deposit
a. Annual Fee $120

1. Single family homes – In conjunction with subdivision development – Initial deposit of $2,000.

2. Multiple family development – Initial deposit of $2,000.

3. Commercial, office and industrial – Initial deposit of $2,000.

4. Institutional – Initial deposit of $2,000.

6. Commercial, industrial, and institutional minor interior and exterior remodels – Initial deposit of $500 Sign Precise Plans

1. Master sign programs:
* Initial Master Sign Application – $750 deposit
* Amendments – $250 deposit

3. Non-illuminated wall sign not part of a Master Sign Program (DRC not required) – $50 fee per sign.

Page 95 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2024-25
Resolution No. 24-22
7 4. Illuminated wall sign not part of a Master Sign Program (DRC not required) – $75 fee per sign plus electrical permit.

5. Subdivision sign – Initial deposit of $500 per sign.

6. Illuminated window signs – $20 fee per sign (plus electrical permit)

7. 8. All signs requiring DRC approval - $350 deposit
Landscape Plan Check and Inspection Fees

1. Residential Plan Check – Initial deposit of $200.

2. Commercial/Industrial/Office – Initial deposit of $1,000.

3. Residential tract and planned developments – Initial deposit of $1,000.

No Charge Applications

1. Zoning information.

2. Preliminary consultations not exceeding three hours

3. Banner Sign Permit.

4. Heritage tree pruning permit.

5. Minor alterations to an existing ground sign or monument sign, such as a panel change out.

6. Temporary Storage Container Permit (not requiring CUP)

OTHER PROFESSIONAL SERVICES

1. Engineering & Planning – Consultation prior to filing formal application: $500 deposit after three hours of consultation

Page 96 of 136 ends

4. Mailing Labels & Radius Map (Applicant Option) $175, up to 100 labels and 50 cents each additional label, does not include postage.

6. Fence Review Fee $30, plus building permit and public works fee if applicable.

This fee applies only to individual fence proposals which are not part of a larger project or other in-process application.

7. Notary Fee As set by State law

IMPROVEMENTS, PLAN CHECKING, AND INSPECTION FEES – To be paid at the time plans are submitted.

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Projects with valuations over $10 million are eligible for a reduced multiplier subject to an agreement between the City and the project applicant with City Council consent.

PUBLIC WORKS FEES

1. Staff billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.

2. Public Works Permits:

Over-limit and house moving permit fees:

Deposits (refundable):
1) An amount equal to the estimated value of work to be performed. 2) Yearly Deposit $3,000/year – Any damages to be recovered from deposit.

4. Damage to City Property or Vehicles Actual repair/replacement charges + 20% to cover loss of use, temporary replacement of vehicle or other city property and administrative costs

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8. Form Completion All forms requested to be completed by the city shall be subject to a fee of $25 per form. Forms shall be completed in two (2) business days from the day submitted.

STORM DRAIN FACILITIES DEVELOPMENT IMPACT FEES

UNDERGROUND UTILITIES FEE

RATES, FEES, CHARGES AND CONDITIONS OF SERVICE FOR THE FURNISHING OF WATER BY THE

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All Zones $670
d. Acreage Connection Fee – Nonresidential, Commercial Institutional or Industrial: For each one- tenth (1/10) usable gross acre or fraction thereof, the fee shall be as follows:

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REFUSE AND RECYCLING COLLECTION SERVICE CHARGES

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From July 1, 2024 thru June 30, 2025-monthly fee, billed monthly (a)
(b)

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Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
14 (c)
(d)
(e)

4. Miscellaneous Refuse Charges-From July 1, 2024 thru June 30, 2025-billing frequency varies depending on service
(a)

Page 103 of 136 ends

POLICE DEPARTMENT FEES
Staff billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.

1. Overnight parking permit -- annual/daily $100 / $5
$50 admin fee
prorated monthly
rate of $4.16

2. Overnight annual parking permit renewal fee $50
(Reapplication required after January 31)

3. Recreational vehicle storage permit $100
- Annual renewal fee $50 for 3 yrs.

4. Non-injury accident report $25
Injury accident report No Charge

5. All other police reports No charge

Page 104 of 136 ends

8. Residential burglar alarm permit $50

9. Commercial burglar alarm permit $100

11. Copies of color photographs
a. CD ROM: $15
b. Flash Drive (≤32 GB) $20

12. Audio/video tape reproduction of taping $40/half hour

13. Pre-employment Local Criminal History Check $30

14. Location/Address Call History Report $20

15. Massage Permit for Operator $250

16. Firearms sales permit $250

17. Bingo Game Permit Fees:
a. Bingo Permit Fee & Annual Renewal Actual cost
b. Bingo Manager Permit Fee as required by Actual cost
La Verne Municipal Code

Up to $250 fee may be waived if there is no criminal filing

19. Service charge for release of abated vehicles $125

20. Storage of seized vehicle $10/day per vehicle

21. Citation sign-off for persons who
fail to display handicapped placards. $10

22. Citation sign-off fee (nonresidents) $20

23. Second response fee – loud party or noise Actual cost disturbance per L.V.M.C. Section 8.20.050

24. Adult booking recovery fee $210

25. Juvenile detention fee $ 75 per hour
($18.75 per ¼ hour). Billable beginning one (1) hour after parent notification.

26. Jail Trustee acceptance letter $30

27. Inmate worker fees
- full-time inmate worker $25 per day plus
$250 fee@ booking

- part-time furlough workers $60 per day plus
$250 fee @ booking

28. Live-Scan applicant fingerprinting $20 per process plus actual cost charged by
DOJ and/or FBI

29. Rolled ink fingerprinting $20 for 1 card
$5 each add ’l card

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Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
17 31. Police clearance letter $15

32. Firearm Storage Fee $10 per month

33. Firearm Release Fee $50 per case/incident
Shall apply to all firearms seized, stored or impounded.

Any & all fees shall be waived if firearm is stolen
or if surrendered for destruction. All fees due upon release.

34. Electric Utility/Security Cart Inspection Fee (per Reso. No. 09-05) $10 per cart

FIRE DEPARTMENT FEES
. Staff billing rates and equipment charges are established periodically by Administrative Regulation (AR) of the City Manager.

1. Annual Business Fire Inspection Fee:

First permitted use $332
Each subsequent permitted use $166
Failure to pay permit fee within 30 days of receiving renewal letter 50% Additional or permit application.

3. Special Activities Fees

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4. Fire Protection Systems Plan check and Inspections Fees:

The Fire Protection System - Fire Plan Check process is applicable when a fire protection system is installed, rehabilitated, or modified.

1. Alarm System (New) $372 + Consultant Fee,
Per System

2. Alarm System (Tenant Improvement) $372 + Consultant Fee, Per System
c. FIRE SPRINKLER SYSTEM:

Inspections + Consultant
Fee - Per System

1. Fire Sprinkler New $372 + Consultant Fee,
Per System

2. Fire Sprinkler Tenant Improvement $372 + Consultant Fee, Per System

3. Fire Sprinkler Tenant Improvement w/Calculations $372 + Consultant Fee, Per System

4. Additional Riser/per floor/same Building $372 + Consultant Fee, Per system

Page 107 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
19 5. Fire pump $372 + Consultant Fee,
Per System

6. Fire Underground System $372 + Consultant Fee,
Per system

7. Standpipe System $372 + Consultant Fee,
Per System

8. High Pile Storage $372 + Consultant Fee,
Per building
d. ENGINEER SYSTEMS: Inspections + Consultant
Fee - Per System

1. Hood and Duct suppression system, Clean Agent, ETC. $372 + Consultant Fee, Per System

2. Special Systems/Spray booth $372 + Consultant Fee,
Per System
e. HAZARDOUS MATERIAL PLAN: Inspections + Consultant
Fee - Per System

1. Hazardous Material Plan Check $372 + Consultant Fee, Per Submittal
f. FIRE DEPARTMENT ACCESS: Inspections + Consultant
Fee - Per System

1. Fire Department Access Plan $372 + Consultant Fee,
Per building

5. New Building / Tenant Improvements Plan check Fess:

TYPES OF PLAN CHECK PERMITS
b: Plan Check Types – Per submittal Inspections + Internal Review or Consultant fee

1. Architectural- New per building $372 + $744 or Consultant Fee, Per submittal

2. Architectural – T.I. per building $372 + $496 or Consultant Fee, Per Submittal

3. Architectural/New > 2 Story or $372 + $868 or Consultant R-1/R-2 w/more than 50 units Fee, Per Submittal

Page 108 of 136 ends

Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
20 4. Architectural – High Rise (Buildings >75ft) $372 + $1736 or Consultant Fee, Per
Submittal

5. Fuel Modification Plan $372 + $527 or Consultant
(Single Family Residence) Fee, Per Submittal

6. Fuel Modification Plan $372 + $899 or Consultant
(Multi Family, Tract, Commercial) Fee, Per Submittal

7. Development Review (CUP, Tract Map, Etc.) $372 + $496 or Consultant Fee, per Submittal

8. Plan Revision/As-builts $372 + $279 or Consultant
Fee, per submittal

6. Other
Inspection Services for which no fee is listed (hourly or consultant) $124 and or consultant.

Arson/Investigator: Billing determined by the Fire Chief See Hourly rate.

7. State-Mandated Inspection Types:

8. Fire Alarms Fees and Fines:

9. HOURLY RATES: (Time and Material)
a. Type of Resource
Fire Chief $210
Fire Marshal $124
CRR Specialist $105
Engine Company $488

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Use of back-up ambulance (transport only) $937
Non-emergency ambulance transport $937
Cost of Medical Supplies Actual cost per
current L.A. Co. rates

REGULATORY PERMIT FILING FEES

Processing fee for application $100
Regulatory Permit $100
d. Certificate of Necessity & Public Convenience:

Processing fee for application $50
e. Short-Term Rental Permit (initial application) $100
f. Short-Term Rental Permit (renewal) $35

3. The business of filming and videotaping within the City of La Verne:
a.Daily permit $300

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4. Tobacco Retailer’s License Fee $300

5. Other regulatory permits not $15
specifically provided for elsewhere

ANIMAL CONTROL FEES

2. Cat License Fees:
a. unaltered cat - 1 year $10
b. altered cat - 1 year $ 5
c. late application fee for new cat license $10
d. late renewal of cat license $10

4. Food and Care (Per Day):
a. dog $10
b. cat $10
c. small animals $5
d. medium animals $10
e. large animals $40
f. all animals required to be quarantined at the shelter $20

5. Other Animal Control Fees:

Owner release fee
-Licensed/Unlicensed $100/$150
-owner requested euthanasia $50
-per litter $200
- per on-site pick-up $100
- carcass removal (owner's) $100

OTHER FEES

2. Returned check or returned electronic payment $25

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Comprehensive Fee Schedule Fiscal Year 2023-24
Resolution No. 23-XX
23 3. Copying fee (except documents 15¢ per page
pursuant to Fair Political Practice Act)

4. Providing Information on CD Media $15

5. Notary fee As set by State law

6. City Council Agenda Available free on website

7. City’s annual budget or comprehensive annual financial report Available free on website

8. Passport Application Acceptance Service Fees established by U.S.

Dept. of State

9. Passport Photo Service $17 (for set of 2)

10. Certification of records $10 per document, plus
copy fee

11. Emergency response costs related to DUI Actual cost.

Alcohol/drug traffic collision incidents. (Authorized
by Govt. Code Section 53150)

12. Sign recovery fee $10 per sign

13. Municipal Code Annual Supplement Service $50 (includes postage)

14. Fees for rental of parks and recreation facilities and programs are established and maintained by the Community Services Director by administrative regulation.

15. Park, open space, and recreation fees.

16. Fees for rental of City vehicles and equipment shall be established and maintained by the Public Works Department by administrative regulation.

17. Where maximum fees are specified by state law, those fees shall prevail over any fee specified herein.

1. Any project generating more than 100 new, permanent jobs; in a category deemed desirable after review by the City Manager.

2. Any project which adds more than $100,000 in projected annual sales tax revenues to the City's general fund.

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RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE 2024-25 COMPREHENSIVE FEE SCHEDULE FOR THE IMPLEMENTATION OF 2% TECHNOLOGY FEE ON ALL BUILDING PERMITS TO COVER

PERMIT SOFTWARE LICENSING, PLAN REVIEW SOFTWARE LICENSING, AND

ADDITIONAL TECHNOLOGY COSTS ASSOCIATED WITH PERMITTING, PLAN REVIEW, AND INSPECTIONS.

WHEREAS, the Municipal Code of the City of La Verne provides that certain filing fees, permit fees, inspection fees, deposits, and conditions of service may from time to time be established by the City Council;
WHEREAS, the City Council of the City of La Verne has determined that the cost of providing certain services is not of general benefit but of benefit to the individual and, therefore, certain filing fees, permit fees, inspection fees and deposits should be required to pay for materials and special services performed by City staff; WHEREAS, after the passage of Propositions 4 and 218, local governments were made to charge the costs of services to those who benefited; WHEREAS, for certain services performed, the cost of providing said services greatly varies and is contingent upon the specifics of each project or application. The City Council finds it more appropriate to require an initial deposit to guarantee the applicant will reimburse the City for costs associated. If the costs exceed the deposit, the applicant shall be responsible for additional deposits or reimbursement necessary to offset cost. If the cost of service performed is less than the deposit, then the difference shall be refunded to the applicant; WHEREAS, based upon fee justification reports on file with the Assistant City Clerk and the City Finance Division, the City Council finds that the fees included in this Resolution represent the actual costs of the services provided or facilities funded and, therefore, there is a rational relationship between the fees charged and the services and facilities provided; WHEREAS, the City Council finds that since the fees represent the actual costs of the services or facilities provided, there is a reasonable relationship between the amount of the fee charged and the costs of the services or facilities provided to the person paying the fee; WHEREAS, after notifying those parties interested in fee revisions and publishing notice of a public hearing on April 2, 2024, the City Council held a public hearing on the proposed adoption of this Resolution on May 6, 2024.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne that Resolution No. 24-22 containing the established comprehensive fee schedule be amended and the amendments be incorporated with the content of Resolution No. 24-XX into the City’s 2024- 25 Comprehensive Fee Schedule.

SECTION 1. All adjustments for fiscal year 2024-25 are incorporated in the 2024-25 “Comprehensive Fee Schedule” attached hereto.

SECTION 2. If any provision of this Resolution is held to be unconstitutional or unlawful,

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it is the intent of the City Council that such portion of this Resolution be severable from the remainder and that the remainder be given full force and effect.

SECTION 3. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and a copy of this Resolution shall be posted for the information of the general public. Fees adopted in the “Comprehensive Fee Schedule” pursuant to this Resolution shall supersede any and all other fees previously set by resolution and shall take effect on July 1, 2024.

PASSED, APPROVED AND ADOPTED this 6th day of May, 2024. __________________________________
ATTEST: Tim Hepburn, Mayor
_____________________________________
Debra Fritz, Deputy City Clerk
Certification
I hereby certify that the foregoing Resolution No. 24-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 6th day of May 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________________
Debra Fritz, Deputy City Clerk

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City of La Verne,City Council
Agenda Report

DATE: May 6, 2024
TO: Honorable Mayor and City Council
FROM: Chris Dransfeldt, Police Lieutenant
SUBJECT: AWARD OF CONTRACT FOR PSYCHOLOGICAL EVALUATION SERVICES

FOR CONCEALED CARRY APPLICANTS

SUMMARY
The La Verne Police Department (LVPD) sought proposals from qualified psychological evaluation service providers to conduct comprehensive psychological assessments of applicants for Concealed Carry Weapon (CCW) permits. The proposal outlined the requirements for providing services, including the administration of standardized psychological tests, personal interviews, and the preparation of evaluation reports to assist the LVPD in determining the suitability of applicants for carrying concealed weapons. Seal Beach Counseling is recommended to be selected as the provider of Psychological Evaluation Services for CCW applicants.

RECOMMENDATION
That City Council approve an agreement with Seal Beach Counseling for Psychological Evaluation Services for Concealed Carry Applicants.

DISCUSSION
Effective January 1, 2024, amendments to California Penal Code sections 26190(e)(1) and 26190(2) introduced significant changes regarding CCW licensing requirements and fees.

These changes affect municipalities like La Verne by altering the permissible fee structure for CCW application processing and psychological exams. More importantly, the change in law also eliminates the requirement that the applicant must use the same psychological service that the licensing authority uses for pre-employment as long as the service is a qualified vendor based on the requirements of the licensing authority.

Under the revised Penal Code (Amended by Stats. 2023, Ch. 249, Sec. 17. (SB 2) Effective January 1, 2024), the following sections are highlighted:

26190(e)(1) - If a psychological assessment on the initial application is required by the licensing authority, the license applicant shall be referred to a licensed psychologist acceptable to the licensing authority. The applicant may be charged for the actual cost of the assessment. In no case shall the amount charged to the applicant for the psychological assessment exceed the reasonable costs to the licensing authority.

26190(e)(2) - Additional psychological assessment of an applicant seeking license renewal shall be required only if there is compelling evidence of a public safety concern to indicate that an assessment is necessary. The applicant may be charged for the actual cost of the assessment.

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Award of Contract for Psychological Evaluation Services for Concealed Carry Applicants, Page 2

In no case shall the cost of psychological assessment exceed the reasonable costs to the licensing authority.

On February 21, 2023, the La Verne City Council adopted Resolution 23-10, which requires CCW applicants to undergo a psychological examination by a licensed doctor, with the cost of the exam set at $300. Prior law limited the cost to the applicant for such examinations to $150.

Therefore, while the applicant was responsible for paying $150 directly to the City’s current vendor, the Counseling Team, the City Council elected to cover the remaining $150 per applicant. The City of La Verne therefore subsidized the cost of the exam. Recently, the Department was made aware of changes proposed to be made by the Counseling Team based on the new law that would have led to the Counseling Team charging applicants directly $400.00 for each psychological exam. Since this is contrary to the City Council direction and fee resolution for CCW Permits, the Police Department instructed the Counseling Team to not make the change. Shortly thereafter, the City decided to launch a Request for Proposal process to solicit new quotes for services.

On February 29, 2024, the Request for Proposals (RFP) was posted for CCW psychological services. The closing date for the RFP was March 22, 2024. Three proposals were received by the closing date. The three proposals all met the requirements provided. However, the proposed cost to the applicant for the service significantly varied. Seal Beach Counseling proposes charging $155.00 to the applicant, the Counseling Team International proposes charging $400.00 to the applicant, and Psychology 360 proposes charging up to $2800.00 to the applicant. The responsibilities, requirements, and qualifications for the RPF are as follows:

Provider Responsibilities:
• Administering psychological assessments that meet the standards set forth by the California Department of Justice.
• Conducting in-depth personal interviews with each applicant to assess their mental stability, stress tolerance, and fitness for carrying a concealed weapon. • Providing comprehensive evaluation reports to the LVPD, including recommendations regarding the applicant's psychological fitness for obtaining a CCW permit. • Ensuring confidentiality and privacy in the evaluation process in compliance with applicable laws and regulations.

Proposals must include the following information:
• Provider Qualifications and Experience:
• Detailed information about the provider's qualifications, including licensure and certifications in psychological assessments.
• Experience in conducting psychological evaluations, specifically in the context of law enforcement or firearm permits.
• References from previous clients, preferably within the law enforcement sector.

Approach and Methodology:

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Award of Contract for Psychological Evaluation Services for Concealed Carry Applicants, Page 3

• Description of the proposed approach and methodology for conducting psychological evaluations, including the types of tests and interviews to be used. • Explanation of how confidentiality and privacy will be maintained throughout the evaluation process.

Timeline and Availability:
• Proposed timeline for conducting evaluations, from receiving applicant information to delivering final evaluation reports.
• Availability to handle the expected volume of applicants within the LVPD's time frame.

Cost Proposal:
• Detailed pricing structure for the evaluation services, including any additional costs for materials, tests, or reports.
• Information on billing and payment terms.

Evaluation Criteria
• Qualifications and experience of the provider in conducting psychological evaluations for law enforcement or similar contexts.
• Comprehensiveness and suitability of the proposed approach and methodology for the LVPD's needs.
• Cost-effectiveness of the proposal.
• Provider's availability to meet the LVPD's timeline and volume requirements. • References and past performances with similar projects.

After a careful review of each proposal, while all three vendors met the qualifications, Seal Beach Counseling provides the required service for an amount less than the other two providers. Seal Beach Counseling conducts a written evaluation consisting of the Personality Inventory for DSM-5, mood disorder questionnaire, patient health questionnaire 9, generalized anxiety 7, alcohol use disorder identification test, drug abuse screening test 10, and adult ADHD self-rating scale. The applicant is then interviewed in person or via a HIPPA-compliant tele-health platform and a report is generated reporting findings and recommendations or non- recommendations. The option for a tele-health platform is highly desirable for many applicants as it reduces or eliminates the need to travel outside the City. Seal Beach Counseling currently conducts CCW Psychological Services for Claremont, Santa Monica, Menifee, Murrieta, Baldwin Park, South Gate, San Gabriel, and West Covina Police Departments. They also provide pre-employment evaluations for numerous law enforcement agencies. Based on the cost to the applicant and meeting all the requirements of the RFP, Staff recommends utilizing the services of Seal Beach Counseling to provide CCW Psychological Evaluation Services for all City of La Verne CCW applicants.

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Award of Contract for Psychological Evaluation Services for Concealed Carry Applicants, Page 4

The changes introduced by the amended Penal Code sections 26190(e)(1) and 26190(2) allow the City to reassess the fee structure for CCW psychological exams to ensure alignment with the updated statutory requirements. As such, the City Council could discontinue all General Fund subsidies by having the applicant pay $155 directly to the selected vendor.

At this time, it is recommended that the applicant continue to pay the same amount as adopted in Resolution No. 23-10 with the applicant paying $150 towards the psychological exam and the City paying $5. Given recent court action, including a lawsuit against the City, it is recommended that the City Council not change its fee structure in which $120 is paid to the City and the remaining is paid to outside vendors for application support, gun training, DOJ expense, and the psychological exam.

FISCAL ANALYSIS
While the updated provisions of the California Penal Code provide the City with the ability to increase fees and have applicants pay the entirety of the psychological exam costs, if the applicant continues to pay the $150.00 directly to the provider, it will maintain the current fee schedule set forth by the City Council on February 21, 2023. The City will pay the vendor the difference in the cost of the service, or $5 per application. Based on current applications, it is estimated that approximately 40 additional applicants will seek CCW permits over the next year and require a psychological examination. The Police Department will budget appropriately for the next Fiscal Year to cover these costs.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This report and the attached agreement were approved by the City Attorney.

ATTACHMENTS

1. Seal Beach Counseling RFP

2. PSA - Seal Beach Counseling - CCW

Report Prepared By:

Chris Dransfeldt, Lieutenant

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Ali Zandi, PsyD, LMFT 909 Electric Avenue, Suite 308 Seal Beach, CA 90740 [email protected]

Request for Proposals (RFP) Psychological Evaluation Services for Concealed Carry Weapons (CCW) Applicants

Provider Qualifications and Experience

I am dual licensed in California as a Clinical Psychologist and Marriage and Family Therapist. I have provided psychological and neuropsychological evaluation services since 2014. I have also served as a Clinical Director for mental health treatment programs and medical facilities. I currently own my own practice where I provide neuropsychological and psychological evaluations. My evaluations have been used in forensic, academic, and treatment settings. I have provided Conceal Carry Permit evaluations since 2021. I have provided these services for police departments in Los Angeles and Riverside Counties.

Approach and Methodology

CCW Psychological Evaluations can be completed in-person or via telemedicine. The evaluation involves use of standardized psychological testing instruments used to identify pathological personality traits, mental health disorders, and risk for harm to self and others. These testing instruments include the Minnesota Multiphasic Personality Inventory, Personality Assessment Inventory (PAI), Personality Inventory for DSM 5-TR, Mood Disorder Questionnaire, Alcohol Use Disorders Identification Test, Drug Abuse Screening Test (DAST-10), and other instruments.

The clinical interview is conducted after all testing instruments have been submitted and scored. The clinical interview includes a biopsychosocial history covering the applicants medical, legal, academic, occupational, and relational history. The applicant is then evaluated for a variety of mental health conditions including major depressive disorder, bipolar disorder, ADHD, and reality-impairment conditions. The final portion of the evaluation evaluates the applicant’s firearm’s training and safety practices along with their reasoning

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Ali Zandi, PsyD, LMFT 909 Electric Avenue, Suite 308 Seal Beach, CA 90740 [email protected]

skills related to the CCW permit. Applicants are given hypothetical scenarios evaluating their judgment and knowledge of laws related to the CCW. Applicants are also assessed for their knowledge of non-violent, de- escalation skills.

Applicants will have successfully completed or passed their psychological evaluation will demonstrate through testing and interview responses they pose low risk for harm to self or others while concealing and carrying.

Applicants with considerable mental health concerns, criminal histories, and other signs of impaired judgment will have successfully completed their psychological evaluation but may not pass their evaluation.

Documentation regarding each applicant’s disposition is then provided to the respective police department.

Confidentiality and privacy are reviewed prior to delivery of services. Applicants are emailed informed consent and privacy forms through a HIPAA compliant electronic medical records platform (Simple Practice). Services are not-rendered until consent is obtained. Payment for services is also collected utilizing a HIPAA compliant platform (Ivy Pay). The video interview is conducted utilizing a HIPAA compliant telemedicine platform (Doxy.me).

Timeline and Availability

I personally screen and orients all applicants through an initial phone call. Appointments are scheduled within one to three weeks. The evaluation is completed within one visit assuming all testing instruments have been appropriately completed. Disposition forms are forwarded to the respective police departments the same day of the applicant’s interview. I have managed CCW Psychological Exam requests from multiple police departments without use of waitlists or long delays in service delivery.

Cost Proposal

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Ali Zandi, PsyD, LMFT 909 Electric Avenue, Suite 308 Seal Beach, CA 90740 [email protected]

Applicants are fully responsible for a $155 fee for the CCW Psychological Evaluation. This includes all evaluation material. No additional fees will be charged to the applicant or the city unless additional Psychological services are requested. Payments are completed using the Ivy Pay platform, a user-friendly, HIPAA compliant billing application used by mental health professionals. Payment must be rendered prior to scheduled appointment otherwise the visit will be rescheduled.

____________________________ ____02/19/2024__________ Ali Zandi PsyD, MFT Date
Psy26391; MFC49621
[email protected]
714-797-5445

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1 Seal Beach Consulting
Rev. 2-2024

CITY OF LA VERNE

PROFESSIONAL SERVICES AGREEMENT

WITH SEAL BEACH CONSULTING

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 7 th day of May, 2024 (“Effective Date”), by and between the CITY OF LA VERNE, a municipal corporation (“City”), and Seal Beach Counseling (“Consultant”).

RECITALS

A. From time to time, members of the public apply to the city to obtain a permit to carry a concealed weapon (CCW). City desires to refer applicants to Consultant, and for Consultant to directly contract with such persons for psychological assessments services as more fully described herein; and

B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and

C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and

D. N o official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Exhibit “A,” Scope of Services, incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;

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(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, e xcept as permitted pursuant to s ection 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality of City Data. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

1.9. Confidentiality of Applicant Information. Both parties shall maintain the confidentiality of all information obtained or disclosed during the course of providing or receiving services under this Agreement. This includes, but is not limited to, information regarding CCW applicants, evaluation results, and any other sensitive information exchanged between the parties.

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2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant may charge CCW applicants referred by the City no more than $155.00 per evaluation, of which the City will pay $5.00 to Consultant per evaluation.

Unless otherwise agreed to by the Chief of Police, Consultant is to invoice City every ten applicants. Consultant may request, and shall be entitled to an increase in Consultant’s maximum permitted rates, effective the start of the 37 th month of this agreement, provided that such rate increases shall not exceed the changes to the Consumer Price Index, All Urban Consumers (CPI- U) for the Los Angeles -Long Beach- Anaheim statistical area, comparing the CPI for February 2024 with the CPI for February 2027. City reserves the right to change the amount the allocation of costs between CCW applicants and the City consistent with state law; however, such change of allocation shall not affect the overall compensation which Consultant may receive per evaluation.

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

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4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 60 months, ending on May 6, 2029, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall not be required to pay Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance . Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent A.M. Best’s Rating Guide, and approved by City:

(a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.

(b) Workers’ compensation insurance as required by the State of California.

Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

(c) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and shall contain or be endorsed to contain the following provisions:

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(a) Additional insureds: “The City of La Verne and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

(c) Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of La Verne , its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of La Verne shall be excess and not contributing with the insurance provided by this policy.”

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of La Verne, its officers, officials, agents, employees, and volunteers.

(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The C ity Manager or his or her designee shall be the

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representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and ( b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Seal Beach Counseling
909 Electric Avenue, Suite 308
Seal Beach, CA 90740
La Verne City Hall
3660 “D” Street
La Verne, CA 91750
Tel: (562) 207-5630 Tel: 909-596-8726
Attn: Ali Zandi Attn: Finance Department

Courtesy copy to:

City of La Verne
3660 “D” Street
La Verne, CA 91750
Attn: Police Department

6.5. Attorneys’ Fees . If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

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6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant ’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City ’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6 .9. Independent Contractor . Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10 Conflicts with Independent Contractor. Contractor/consultant’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other

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solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this Agreement.

6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant for City or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records A ct (California Government Code s ection 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all

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information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.15. Conflict of Interest . Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code s ections 81000, et seq.) and Government Code s ection 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.20. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.21. No Third-Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.22. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

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6.23. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.24. Amendments . Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.25. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any prov ision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.26. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.27. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.28. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONSULTANT

__________________________________ Date: __________________________ Signature

__________________________________
Ali Zandi, PsyD, MFT

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CITY OF LA VERNE

__________________________________ Date: __________________________ Ken Domer, City Manager

ATTEST:

__________________________________
Debra Fritz, Deputy City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

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EXHIBIT A

SCOPE OF SERVICES

City will, from time to time refer CCW applicants to Consultant, to thereby allow the CCW applicant to directly contract with Consultant, to thereby allow Consultant to do the following:

Administer psychological assessments that meet the standards set forth by the California Department of Justice.

Conduct in-depth personal interviews with each applicant to assess their mental stability, stress tolerance, and fitness for carrying a concealed weapon.

Provide comprehensive evaluation reports to the La Verne Police Department (LVPD), including recommendations regarding the applicant's psychological fitness for obtaining a CCW permit.

Ensure confidentiality and privacy in the evaluation process in compliance with applicable laws and regulations.

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ATTACHMENT A – Photos of parking on Durward Way.

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RESOLUTION NO. 24-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,

CALIFORNIA, DESIGNATING CERTAIN PARKING RESTRICTIONS ON DURWARD

WAY DURING SCHOOL HOURS
WHEREAS, Section 10.40.140 of the La Verne Municipal Code provides for the City Council to authorize the City Engineer to place and maintain signs or markings restricting or limiting the stopping or parking of vehicles in those locations where directed by resolution of the City Council; and,
WHEREAS, based on impacts to parking at the La Verne Community Center and Durward Way, specifically from overflow parking from Bonita High School during school days, in which limited parking is available for visitors to City Hall, the Community Center, and the County of Los Angeles Public Library branch, parking restrictions are warranted for both the Civic Center parking lot and on-street parking on Durward Way; and,
WHEREAS, the lack of parking within the Civic Center parking lot more significantly imposes burden on senior citizens and other visitors to the Community Center; and,
WHEREAS, it is recommended by the City Engineer, after consultation with the Chief of Police and Director of Public Works, to enforce limited parking hours on Durward Way during school hours, allowing adjustment by the City Manager upon recommendation to best facilitate parking for all groups.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. The City Council does hereby find and determine parking restrictions upon Durward Way, as recommended by the City Engineer based on consultation with the Chief of Police and Director of Public Works, are authorized during designated school days as provided for in La Verne Municipal Code Section 10.40.140.

Section 2. The City Manager is authorized to adjust the limited parking hours on Durward Way, upon consultation, to best facilitate parking for all groups in a safe and productive manner, upon placement of authorized signs or markings.

Section 3. The City Manager, in consultation with the Public Works Director, shall implement parking restrictions within the City-owned portions of the Civic Center parking lot as needed to compliment the on-street parking restrictions to ensure ample parking for City Hall, the Community Center, and public library.

Section 4. That the Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 6th day of May, 2024. [SIGNATURES ON OTHER PAGE]

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Reso No. 24-xx Page 2 of 2

Mayor Tim Hepburn
ATTEST:
__________________________________
Debra Fritz, Deputy City Clerk

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk

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La Verne City CouncilMay 6, 2024

La Verne City Council
May 6, 2024